2017-01-11 MinutesA
14
BOARD OF SUPERVISORS
MINUTES
January 11, 2017
Supervisors in Attendance:
Ms. Dorothy A. Jaeckle, Chair
Ms. Leslie A. T. Haley, Vice Chair
Mr. Christopher M. Winslow
Mr. James M. Holland
Mr. Stephen A. Elswick
Dr. Joseph P. Casey
County Administrator
Dr. Casey called the organizational meeting to order at 6:00
p.m.
1. INVOCATION
The Honorable Stephen Elswick, Matoaca District Supervisor,
gave the invocation.
2. PLEDGE OF ALLEGIANCE
Sheriff Karl Leonard led the Pledge of Allegiance to the Flag
of the United States of America.
3. ORGANIZATIONAL MEETING
3.A. ELECTION OF CHAIRMAN AND VICE CHAIRMAN
Mr. Mincks stated the first order of business would be the
election of Chairman. He then opened the floor for
nominations.
Mr. Winslow nominated Ms. Jaeckle to serve as Chair for 2017.
There were no additional nominations.
On motion of Ms. Haley, seconded by Mr. Elswick, the Board
elected Ms. Jaeckle as Chair for 2017.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
Ms. Jaeckle nominated Ms. Haley to serve as Vice Chair for
2017.
There were no additional nominations.
On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board
elected Ms. Haley as Vice Chair for 2017.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
Ms. Jaeckle presented Mr. Elswick with a plaque recognizing
his service as Chairman and expressed appreciation for his
commitment and service to the county.
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Mr. Elswick expressed his appreciation to the Board for the
recognition and their continued support and obligation to the
citizens of Chesterfield County. He also highly praised staff
for continuing to drive the county forward in a good
direction.
Ms. Jaeckle expressed her appreciation to the Board for
electing her as Chair. She stated last year the Board moved
forward with restructuring the county's cash proffer policy
as well as the revitalization and preservation issue with the
goal of sustainable development and supporting
infrastructure. She stated she looks forward to continuing to
work with the School Board to revitalize aging schools in the
county, increase employee satisfaction and continue emphasis
on citizen services.
3.B. ADOPTION OF PROCEDURES OF THE BOARD OF SUPERVISORS
GOVERNING MEETINGS IN 2017
Mr. Mincks reviewed recommended changes to the procedures of
the Board of Supervisors for 2017, specifically order of
business.
Mr. Winslow, Mr. Holland and Ms. Haley all voiced their
approval of the recommended procedure changes.
Ms. Haley made a motion, seconded by Mr. Holland, for the
Board to adopt the Procedures of the Board of Supervisors
Governing Meetings in 2017.
In response to Mr. Elswick's question, Mr. Mincks stated work
sessions will remain in the afternoon session. He further
stated the proposed procedures do not define the location
where work sessions will take place.
In response to Mr. Elswick's question, Dr. Casey stated
holding work sessions in a remote location would require
additional technology and expense. He further stated staff
would work with the Chair and provide the tools needed to
assess the preference of the Board. He noted no Board actions
would be taken during work sessions.
Mr. Elswick stated his preference would be that video
recordings of all work sessions be made available to the
public as a responsibility of the governing body. He
requested additional information relative to technology cost
associated with the remote location.
Ms. Jaeckle stated the reasoning for moving work sessions to
a remote location stems from the lack of a conducive
environment in the public meeting room.
Mr. Winslow stated the Board can move work sessions to the
evening session at their discretion. He noted the proposed
action before the Board does not require the specification of
the location of Board meetings.
Mr. Holland concurred with Mr. Winslow's remarks.
Ms. Jaeckle called for a vote on Ms. Haley's motion, seconded
by Mr. Holland, for the Board to adopt the Procedures of the
Board of Supervisors Governing Meetings in 2017, as
submitted. (It is noted a copy of the 2017 Procedures of the
Board of Supervisors, as submitted, is filed with the papers
of this Board.)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
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3.C. SETTING OF REGULAR MEETING DATES FOR 2017
On motion of Mr. Holland, seconded by Ms. Haley, the Board
adopted the regular meeting date schedule for 2017, as
follows:
Wednesday, January 11, 2017 at 6 p.m. (Organizational Meeting
- Evening Session Only)
Wednesday, January 25, 2017 at 3 p.m.
Wednesday, February 22, 2017 at 3 p.m.
Wednesday, March 15, 2017 at Noon (Budget Work Session Only
at Eanes-Pittman Public Safety Training Center in Afternoon -
NO additional agenda items for Afternoon Session; Regular
Evening Session with Zoning Requests in Public Meeting Room)
Wednesday, March 29, 2017 at 3 p.m. (Budget Public Hearings
at Evening Session)
Wednesday, April 26, 2017 at 3 p.m.
Wednesday, May 24, 2017 at 3 p.m.
Wednesday, June 28, 2017 at 3 p.m.
Wednesday, July 26, 2017 at 3 p.m.
Wednesday, August 23, 2017 at 3 p.m.
Wednesday, September 27, 2017 at 3 p.m.
Wednesday, October 25, 2017 at 3 p.m.
Wednesday, November 15, 2017 at 3 p.m.
Wednesday, December 13, 2017 at 3 p.m.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
3.D. CONSIDERATION OF BOARD APPOINTMENTS
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
simultaneously nominated/appointed/reappointed Mr. Steve
Elswick and Ms. Barbara Smith (alternate), to serve on the
Tri -Cities Area Metropolitan Transportation Planning
Organization, whose terms are effective immediately and
expire December 31, 2017.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
amended the previously -approved membership of both the Audit
and Finance Committee and the County -Schools Liaison
Committee to include two members of the Board of Supervisors
appointed by the Chairman.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
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Ms. Jaeckle made the following Chairman's appointments:
AUDIT AND FINANCE COMMITTEE
Mr. Steve Elswick and Mr. Chris Winslow (Unspecified Term)
COUNTY -SCHOOLS LIAISON COMMITTEE
Ms. Leslie Haley and Ms. Dorothy Jaeckle (Unspecified Term)
4. APPROVAL OF MINUTES
4.A. NOVEMBER 29, 2016 JOINT MEETING WITH PLANNING
COMMISSION
4.B. DECEMBER 14, 2016 REGULAR MEETING
On motion of Mr. Holland, seconded by Ms. Haley, the Board
approved the minutes of November 29, 2016 joint meeting with
Planning Commission and the December 14, 2016 regular
meeting, as submitted.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
5. AUTHORIZATION FOR COUNTY ATTORNEY TO PETITION THE CIRCUIT
COURT, ON BEHALF OF THE BOARD OF SUPERVISORS, FOR A WRIT
OF ELECTION TO FILL THE VACANCIES IN THE OFFICES OF
TREASURER AND COMMISSIONER OF THE REVENUE OF CHESTERFIELD
COUNTY
Mr. Mincks stated for the special election to be held, the
Board must petition the Circuit Court. He further state law
requires the petitions to be filed with the Circuit Court no
more than fifteen days after the vacancies occur, or by
January 16, 2017. He stated state law provides that the
special election to replace both Mr. Richard Cordle and Mr.
Joe Horbal may be held at the next general election in
November 2017. He further stated to save the cost of
conducting a special election on a date other than at the
November general election, staff and the Registrar are
requesting that the special election be scheduled on the same
day as the November general election.
In response to Mr. Winslow's question, Mr. Mincks stated
holding a special election in November would save taxpayers
$228,000.
In response to Mr. Elswick's question, Mr. Mincks stated the
special election will be held on the same day as the November
general election.
In response to Ms. Jaeckle's question, Mr. Mincks stated the
reason for a special election is to fill an unexpired term.
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
authorized to County Attorney to petition the Circuit Court
for a writ of election to fill" the vacancies in the offices
of Treasurer and Commissioner of the Revenue of Chesterfield
County with a special election to be held at the same time as
the 2017 general election.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
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6. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
Reverend Shawn Franco presented the Board with a petition of
thanksgiving and prayer from the Chesterfield citizens of
Chesterfield County churches.
All Board members and Dr. Casey expressed their sincere
gratitude to Reverend Franco and members of his congregation
for his many blessings and kind words.
7. ADJOURNMENT
On motion of Ms. Haley, seconded by Mr. Winslow, the Board
adjourned at 6:34 p.m. to the January 25th at 3 p.m. for a
work session in Room 502 at the County Administration
Building.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
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,%crph P. Casey
County Administrator
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Dorot y A. aeckle
Chairman
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