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2017-02-22 Packet174 _ JOYAJ Z A :4 Z I IA Page 1 of 1 Meeting Date: February 22, 2017 Item Number: 3.C. Subiect: Work Session on Projected FY2017 and FY2018 General Fund Revenues County Administrator's Comments: County Adlmiiniistrato. Board Action Requested: The Board is requested to hold a work session to review projected revenues available for the FY2018 budget. Summary of Information: Staff will review revenues projected for the FY2018 budget, including information on overall economic conditions. In addition, FY2017 projected revenues and comparison to budget will be provided. Budget and Management has also created a monthly Local Government Economic Indicators report publicly available that will be reviewed with the Board of Supervisors. The County Administrator's proposed FY2018 budget will be presented in a work session on March 15, 2017. Preparer: Matt Harris Attachments: 0 Yes F-1 No Title: Director, Budget and Management 2/15/2017 ( 0- 1 VIN I T% JUE IMORM 9 Update on national conditions -9 A focus on local economic indicators forecast Requested Board actions Review of budget calendar _n D MV Yffff , FY2018 RESIENUE WORK EAS U R El"S 0 F CONSLWER AND BUSINESS SENTI M ElYT HAVE IMPROVED OF 1, -AT E ff, 11 .-FON/CSTATE NIFINJ Ff?,nN,4 REAM W','Y 1, 2017 4-. 110 100 90 so 70 610 50 Michigan Consumer Sentiment Index, Ql 1966=100 00 01 02 03 04 05 06 07 08 09 10 11 121 13 14 15 16 1 1980 1985 1990 1995 2000 2005 2010 2015 2/15/2017 120 110 100 90 80 70 60 50 000013 2 2/15/2017 R-tw(-dmcc a0m FY7.018 REMENUE IMORK, ; SENIOR LOAN OFFICER OPINION SURVEY Net Percent of Domestic Respondents hicreasing Spreads of Loan Rates over Bank's Cost of Funds Net percent 100 Oct 80 60 40 20 0 20 -40 -60 jL. -80 1991 1993 1995 '1997 1999 2001 2003 2005 2007 2009 2011 20 3 2015 2017 [DDLj1 Ll l 6'� R3 REV NUE M/oRK • Real, sustained growth continues to be limited by very weak productivity gains • Weighing on income growth and, in turn, consumer spending - 2016 average: +0.2% 3 2/15/2017 %A1(')F?K • Unemployment hovering under 4.0% since Feb 2016 • ...and, decreases not due to shrinking labor force • Payroll growth at county firms +25.3% since 2010 LAI WORK • County housing market continued to strengthen in 2016, and there are early signs of further gains in 2017... • Homes Sales: +13% (CY16) • Days on the Market: -219/o (CY16) • List Price to Sales Price: 99.7% (CY16) • 1 -Family Permits: +19% (CY16) • Pending Sales: +179/o (Dec 16) • Foreclosures largely a non -issue 2/15/2017 0 2/15/2017 C(IOMN �ATIAYAU F ,, �U m SES, J 2/15/2017 IN= • No significant movement on current year revenue forecast since discussion in fall (>I% on general fund revenues) • Residential revaluation assumption on the mark • Blueprint MONTHLY product available to provide regular economic updates Th* t, foo W of vad,,,gs kd�cofo Ihot cf—O" fwld'.� —w wavy Q,Id.d 2016 o,, 11— "'o6fi.— u—,,ed 0""'g .",, f ded to—, VI to !1; pa ndP "'t f, 0, fobo, ruato V s"I rowe"I q m— tho" 10 pwc-t m"P—d to tin po-,d ,, 10: M d¢ 1, at taa tP Ko.k .1u . ...... .—d b'6qh9 ipot —, 0 0"'y axo th. —A 00.to t. o"d ,ew dt: iW. d,qut g f., ft., ydwur. IAd.,q w(o, nrra9 'IM tuprlfy aho,,,Id tw,p to puth to,—, ,, $017, 2076 Roall 5state MaIrkot Snapshof A q -k s0fA-d,ot W.� N�Iw.-ID— L*t !9 (Q2- M� (Q2 IS) C07 - 141 ------ ---------- - ma .)m tod .0"t MAO 44h SWON tax gp w"9%, 6,2% 7 %A/0RK Property Taxes (net of CDAs) $427,684,600 3.7% State Revenue $135,973,800 0.7% Consumer Taxes (net of CDAs) $118,545,200 1.1% Permits and Fees $7,071,100 7.7% All Other Categories $31,557,800 1.0% General Fund Operating Subtotal $720,832,500 2.6% Use of Reserves (county and schools) $15,181,700 39.6% CDA Pass-through $5,382,100 50.5% General Fund Total $741,396,300 3.4% IN0RK 2/15/2017 1) Tax Rates: requested to set the `not to exceed' rates for tax ye'ar/calendar year 2017 Staff recommendation is to advertise the existing tax rate structure (which has real estate at $0.96) 2) Utility Rates: requested to advertise a new rate structure for FY2018, which would result in a 4.9% increase in the average bi-monthly bill; no increase proposed for connection fees 3) Set budget public hearings for March 29th M WC,IRK 2/15/2017 • March 15: budget work session in the main admin building/Room 502"fr6m 12-5:30 p.m. • March (post 3/15): community budget workshops • March 29: budget public hearings • April 26: budget adoption • Feed back/q uestions about the budget alwayswelcomeat 9 Payroll Employment Update Early indicators suggest that Chesterfield's M Calendar year data represented for Year to Date (YTD) Year over Year (YoY) change. Sources: Bureau of Labor Statistics, Budget and Management, Building Inspection, Circuit Court Clerk, DMV, Richmond Association of Realtors, and Thalhimer. For more information about the information presented here, contact Budget and Management, 748-1548 or blueprint@chesterfield.gov 899Tr LD Meetin Subiect: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA : February 22, 2017 Work Session - Transportation Update County Administrator's Comments: County Administrator: Board Action Requested-- Summary equested: Summary of Information: Page 1 of 1 Item Number: 3.11). Transportation Director Jesse Smith will update the Board on the status of the Route 10 Superstreet project and the state's Smart Scale process. Preparer: Jesse Smith Title: Director of Transportation Attachments: 0 Yes F-1No 4 000012 Transportation Update 1. Route 10 Superstreet 2. Smart Scale Funding Board of Supervisors Work Session Febl-Vary 22, 2017 • Designs for widening Route 10, from 1-95 to Meadowville, started in 1997 *Project was split into two phases in 2004 due to funding limitations • Phase 1 (1-95 to Ware Bottom Springs) was completed in 2014 11 B- -T---- echnology Park Route 10 MIn T,W C.,-, 1, Phase 2 (superstreet) Right-of-way acquisition underway p. ..i 0 Project Status M Phase 2 — elnvolves innovative intersection design (superstreet) to limit conflict points, improve safety, and reduce congestion *Estimated cost of $54 M -Programmed funding: $54 M (state and federal funds) -Right-of-way acquisition is underway 984 property owners, 115 parcels 9 Utility relocation: Summer 2017-18 eConstruction: Summer 2018-20 M M NI Route 10 — Su perstreet Project Route 10/Meadowville Intersection Route IO/Meadowville Intersection Existing Planned isSmart Scale Update • July 27, 2016 — Board authorized staff to submit applications for Smart Scale • Included Primary/Interstate Priorities (288/360) • All Revenue Sharing projects • Bike/Ped projects, Comprehensive Plan recommendations • Staff submitted 34 applications (second most statewide) • 10 projects in Chesterfield are recommended for funding • Richmond District — 24 projects, $140 M • Chesterfield —10 projects, $74 M (includes $29 M for auxiliary lanes on 1-95) 0-00015 Recommended Scenario — Richmond District Project Applicant Funding Benefit Score HB2 Cost Hanevigme RoxiC ougai Tvaill - CNwarNAd County 768,500 91M PAKkoshian tmprovments (ahosIRAOW CouMy k'200'000 M92 E'Ooad Sirem Pcdesthan and Hanwo (,ounty 1,36TODO 4C62 I ran"'A sm) �Mpffjveqnenm US60 / DOWInUmn Expressway Nchmond Oty 3,308,610 W21 GaWeay Pe&mtdan Imp rovemer0s RL100 & RL 630 Interwafian , ject )CH & BH lPoads� Safety Pro rinumle Go(xWj CouMy! 5n355,8 31.12 RowJ SidowaN ,082,640 ..HooJns flDonnk,tbankRcwadIoS MqAody Chrnterfiekl County 340,200 29.07 Roud� Ch4nwrfieW County 1,144,990 �a.99 Parham Road PedesftWn and B ransA SWip Irnprovenwqqa Hamku Coun�y 425,000 27.13 S'narl Ofiev Gemraflzed Ir aWnsA SP / EV P400rnpu0n f4tvbiniond OW 1,911,080 2004 GoW Harbou rRt 15Qand CaOn Rd Hanover County 1 357,200 20.70 0 MO LO rum Lane Dine iddw Cojmy 92 876 7,49 a Recommended Scenario — Richmond District Project Applicant FundMg Benefit Score HB2 Cost US360 Vlau Stmet Suowscape hom V, St to Mayo 8ddge Mchrrond Qty 4,060,830 M75 Courthouse Rd Tmg W&Own M(ch to Crwns CompWx Rd) (ahosIRAOW CouMy k'200'000 M92 nL 71 h & RL 607 kftrkclion Powhatan Coumy 33 3,060 11,24 hpomnoms Mchniond Hen= Turnpike fiffliko couNv 3,567,000 10,90 knpromnents . Northem sogmmt W 9 (Mwina Dr' w MWnewcKA, Ro( 'NmtortOd CourAy 2 M37 Rd)) 'uWpwak ,082,640 0•951 64 OveflapK Corr dvWde bghfifQ Richmond Rog�onWIPO 10,654000 1D,33 Hk,ks Road �Mt Gdoad,Cardiff Ch4nwrfieW County 1,144,990 �a.99 Reaxwruc6on B M, 288 to WB US WO WB Off, ("heflO60d Goutrr� 13,242,57 0 8,36 Ramp, US 360 MR Lot RoWn I & C',ounhouse Rd, rR Dine iddw Cojmy 92 876 7,49 627)mf.xsectmn Po4gnment MWO IH Recommended Scenario — Richmond District 0 NZA&MIIIIIIIIIII il/1411111, Iii SMART Me MgW Moving ForwaIf Y11f rd SCALE i. • February CTB meeting — Review of recommended projects • March to April — Board to develop potential revisions to recommended scenario • April to May — Public hearings on recommended scenario and any potential revisions • May CTB meeting — Revised funding scenario developed • June CTB meeting — Adoption of Six -Year Improvement Program 5 SMART SCALE Project Appflcant Funding SCORE E* 1.95Auxihaq Lanes Qnb & sb behveen Me ?88 and Me 10 1"Whmwd Rogwaf 7 PO 28,770,000 7,33 Cogb& HopkinsCh#aiham Paik and Rda LAM Ghwedkgd County 2,945AX, 6.53 Routo Now KeiM County 4,FA 1 A00 GA3 Mryck? ArcornrnodaVon 1-9W-64 OvndapFma1qeryy RA- Rklmmd 6ieg6vW TPO 7,665 610 5 84 Oft G360 h WH SE Safety Operafions 'rnprrNeuneras- Rkhnml (,,fty 6,084,800 5,75 Phase I WBBC Pb 8 - Baky BndW� , GhowevfieW County 21,641,070 5,45 onummm, Bmd McNe �n Gnntr N*Ukhaudl Rd -. Roadway, G hoslediNd Ge)unty 2,948 80 4.61 PiodmWan, Dke k"rnovamqvas 0 NZA&MIIIIIIIIIII il/1411111, Iii SMART Me MgW Moving ForwaIf Y11f rd SCALE i. • February CTB meeting — Review of recommended projects • March to April — Board to develop potential revisions to recommended scenario • April to May — Public hearings on recommended scenario and any potential revisions • May CTB meeting — Revised funding scenario developed • June CTB meeting — Adoption of Six -Year Improvement Program 5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 22, 2017 Item Number: 3.E. Subiect: 2016 Citizen Satisfaction Survey Results County Administrator's Comments: _7::�:�� County Administrator: Board Action Requested: Work session to Review the 2016 Citizen Satisfaction Survey Results. Summary of Information: - Results reflect residents like living in Chesterfield County and enjoy a very high quality of life. - All measures around the Economy were rated as excellent or good by a majority of respondents. The county as a place to work was rated higher than the national benchmark. - The highest ratings across all aspects of the county were within the area of Safety. Strong ratings were awarded to police, fire and ambulance/EMS services. - Mobility ratings saw variation with three-quarters of respondents identifying the overall ease of travel within the county as Excellent to Good and one-third providing favorable responses for ease of walking and ease of travel by bicycle. Preparer: Lou Lassiter Title: Deputy County Administrator for Finance and Administration Attachments: Flyes 0 No Le o, A October 2016 X2 18 3% !deliv rab e 95% c nfid ce 360 per District 23 completed online 53% 47% Income M2014 M2016 2/13/2017 11 Natural tment ural Environ Built Environment Recreation and Wellness 8 Facets I Education and munity Community o m Engagement Eccoonomy 0 o, A October 2016 X2 18 3% !deliv rab e 95% c nfid ce 360 per District 23 completed online 53% 47% Income M2014 M2016 2/13/2017 11 Legend Higher than national benchmark similar to national benchmark Lower than national benchmark Overall Quality of Life Exreldent 24" P- 096 C-1 63% I", • Mar-a4u] liMT, r.. and a place where people want to be? Percent rating positively (e.g., excellent/good) Place to Live Comparison to national benchmark ®Higher E Similar Lower Overall image Neighborhood Place to raise children Place to retire Overall appearance 2/13/2017 0001320 2 # I OM -1 ,fesidents? Percent rating positively (e.g., excellent/good) Overall Quality of County services Excelleirt 1390 Poor Goo[ (50% -3 Comparison to national benchmark ®Higher E Similar Lower Value of Overall Welcoming Confidence Acting in the Being honest Treating all Customer Services services for direction citizen in County best interest residents service provided by taxes paid involvement government of fairly the Federal Chesterfield Government County Are the residents of Chesterfield each other? Sense of Community Excellent PWI Good 7% 44% F.Ir a4% Percent rating positively Comparison to national (e.g., verylsoinewhat likely, benchmark yes) ®Higher is Similar Lower 2/13/2017 3 County priorities in the next two years. Blueprint Survey Citizen Satisfaction Survey 1. Education 1. Safety 2. Public Safety 2. Economy 3. Infrastructure 3. Built Environment Above the National Average Affordable quality housing Housing options Employment opportunities Place to work Voted in local elections Below the National Average Paths and walking trails Ease of walking Travel by bicycle Walked or biked instead of driving Recycled at home The National Citizen Survey had 130 questions. Action plans will be developed to address strategies to dw utt Itikatu-V �Ae r -,eel further position us to improve upon ratings. I 2/13/2017 Figure 6: COU11ty lrlftaStR� CtUre Thinking about Infrastructure (roads, sidewalks, Me lanes, street lights, etc) and public facilities throughout the county, please select which one of the following best represents your view: The County should balance infrastructure and facility investment between older and newer areas The County should primarily invest in upgrading and replacing older facilities in older developed areas The County should primarily invest in accommodating growth in newly developing areas Figure 9: Schod Pefformance Ratings How would you rate the penbl-n7ance of loa.91 Public schools 117 plevallogstudel7tS for success beyond 171g17 school? 70% Fpre 8: Recommendmg Sd-lo,,:fls Please 1ndiCat& 17OW likely OPIMIlkely YOU Ole to recon7lnend Chesterfield County Public Schools to families considering living In our county. Somewhat likely 38% unlikely 80/0 unlikely 40% 2/13/2017 5 • Chesterfield County residents continue to enjoy a high quality of life • Residents value Economy and ratings have improved over time • Ratings on Mobility vary • Safety is a priority for Chesterfield County • Next steps will be to develop action plans on areas we need to improve. • Update board on progress in a work session in a year. chesterfield.gov/ncs/ 2/13/2017 000024 R. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 4 AGENDA Meeting Date: February 22, 2017 Item Number: 4.A. Subject: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 05-0341 Project Name: Chesdin Landing Section 10 Location: Developer: Contractor: 13600 Chesdin Landing Drive The Chesdin Company LLC Castle Equipment Corp. Contract Amount: Water Improvements - $ 54,305.00 Wastewater Improvements - N/A District: Matoaca Preparer: Michael A. Nanne[y, P. E. Title: Assistant Director of Utilities Attachments: F]Yes ONO # 000025 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 4 AGENDA Summary of Information: (Continued) 2. Contract Number: 06-0007 Project Name: Water Meter Location Exception -15411 Genito Road Location: 15411 Genito Road Developer: Cheryl B. Angus, Trustee Contractor: RDS Utilities, LC Contract Amount: Water Improvements - $ 5,450.00 Wastewater Improvements - $ 1,600.00 District: 3. Contract Number: Project Name: Location: Developer: Contractor: Contract Amount: District: Matoaca 07-0463 Davis Pond Offsite Sanitary Sewer 1414 Turner Road Turner Road Properties, LLC Shoosmith Construction Inc. Water Improvements - Wastewater Improvements - Midlothian N/A $ 254,825.00 4. Contract Number: 15-0265 Project Name: Magnolia Green -Magnolia Market Avenue -Phase 1 Location: 17800 Hull Street Road Developer: 6801 Woolridge Road -Moseley, LP Contractor: Castle Equipment Corp. Contract Amount: Water Improvements - $ 74,116.00 Wastewater Improvements - N/A District: Matoaca CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 4 AGENDA Summary of Information: (Continued) 5. Contract Number: 16-0060 Project Name: Magnolia Green Elevated Storage Tank Location: 17700 Hull Street Road Developer: 6801 Woolridge Road -Moseley LP Contractor: Landmark Structures 1 Contract Amount: Water Improvements - $4,717,000.00 Wastewater Improvements - N/A District: Matoaca 6. Contract Number: 16-0068 Project Name: Newmarket Section 6 7. Location: 2100 Otterdale Road Developer: Rountrey Development Corp. Contractor: Piedmont Construction Company Inc. Contract Amount: Water Improvements - $ 109,500.00 Wastewater Improvements - $ 30,000.00 District: Midlothian Contract Number: 16-0120 Project Name: Magnolia Green -Stafford Park, Sec 2 Location: 17513 Ruby Lake Trail Developer: 6801 Woolridge Road -Moseley LP Contractor: Castle Equipment Corp. Contract Amount: Water Improvements - $ 92,836.00 Wastewater Improvements - $ 85,721.00 District: Matoaca 00t'�'1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 4 of 4 AGENDA Summary of Information: (Continued) 8. Contract Number: 16-0239 Project Name: Newmarket Section 5 Location: 2300 Otterdale Road Developer: Rountrey Development Corp. Contractor: Piedmont Construction Company Inc. Contract Amount: Water Improvements - $ 73,850.00 Wastewater Improvements - $ 98,750.00 District: Midlothian �,4tiKecn cQo 1749 �`IR'C�NIA ' 9X99111111 : 0 N A 1 . 1 Page 1 of 1 Meeting Date: February 22, 2017 Item Number: 4.B.1.a. Subject: Report of Planning Commission Substantial Accord Determination for Verizon Wireless (Case 17PD0170) to Permit a Small Cell Communication Facility in a Neighborhood Business (C-2) District County Administrator's Comments: County Administrator: Board Action Requested: On January 17, 2017, the Planning Commission determined that the proposed facility is in substantial accord with the Comprehensive Plan, as per attached (Case 17PD0170). (AYES: Sloan, Jackson, Freye, Jones and Wallin). Staff recommends no action. Summary of Information: State law provides that the Board may overrule the Planning Commission's determination or refer the matter back to the Planning Commission for an additional public hearing and decision. If the Board takes no action, the substantial accord determination will become final. Preparer: Kirkland A. Turner Attachments: 0 Yes F-1No Title: Director of Planning 4 02J CASE NUMBER: 17PDO170 APPLICANT: Verizon Wireless CHESTERFIELD COUNTY, VIRGINIA STAFF'S ANALYSIS Magisterial District: CLOVER HILL AND 4802 Market Square Lane RECOMMENDATION 0 tP Board of Supervisors (BOS) Meeting Date:> X FEBRUARY 22, 2017 M 0 BOS Time Remaining: Ma o Request 71 DAYS Property Applicant's Agent: DREW PATTERSON (804-363-0891) Foto �J Planning Department Case Manager- STEVEN HAASCH (804-796-7192) APPLICANT'S REQUEST Substantial accord determination to permit a small cell communication facility in a Neighborhood Business (C-2) District. A roof -mounted (data node/small cell) antenna facility on a commercial building is planned. The small cell communication facility will be located inside a faux ventilation pipe on the roof, along with associated mechanical equipment, Notes: A. Conditions may be imposed. B. Under the Federal Telecommunications Act, localities cannot regulate cell towers on the basis of possible health or environmental effects of radio frequency emissions. C. The FCC requires final action on telecommunication tower requests, including small cells, within a reasonable period of time which it interprets to be 150 days from application submittal. This application was submitted on November 7, 2016 and 150 days therefrom is April 6, 2017. D. Conditions and graphics are located in Attachments 1 and 2. DETERMINATION PLANNING COMMISSION APPROVAL (1/17/2017) RECOMMENDATION RECOMMEND APPROVAL • Complies with Public Facilities Plan an element of the STAFF Comprehensive Plan • Ordinance and conditions minimize the possibility of any adverse impact on area properties Providing a FIRST CHOICE community through excellence in public service wJIY6j 03 U 17 P DO 170-2 017 F E B2 2-BOS- R PT-C 3 1 7P DO 170-2017 F E B 22-BOS- RPT -C Case Number BOSAction Req uest Approved Rezoningfrom Agricultural (A), Residential (R-1) and 7200099C (10/11/1972) General Business (C-2) to Residential (R-2), Townhouse (TH-1) and General Business (C-2). Approved Rezoning from Agricultural (A) to Convenience Business 80SNO093 (8/27/1980) (C-1) plus Conditional Use Planned Development to I enlarge Market Square. Proposal Aroof-rnounted data node antenna with roof -mounted mechanical equipment within Market Square shopping center isplanned. Zoning Ordinance The request property represents apart ofthe main block ofthe Market Square shopping center. Communication small cells are a restricted use in [-J Districts. These restrictions provide for two (2) options. For those small cells located on buildings, ordinance restrictions include the following: � antennas must be architecturally incorporated into the design of the building; * mechanical equipment must be screened in accordance with ordinance requirements; and � at such time as the small cell ceases to be used for communication purposes for three (3) consecutive months, the antennas and all associated equipment are removed from the The applicant indicates this facility will improve wireless service to customers and employees of businesses located in the shopping center. This proposal consists of a pole -mounted antenna concealed within a proposed vent pipe constructed from radio frequency (RF) permeable material and will attached to the east side of the root The vent pipe will have durable finish color that matches the building and will extend no greater than 4 feet above the parapet wall. Associated roof -mounted mechanical equipment will also be installed behind the parapet wall and will be concealed from view from adjacent properties and roadways. ([ondition) FOUNNIII'MMMIJ Mi The proposed communications tower satisfies the criteria of location, character and extent as specified in the Code of Virginia. Specifically, the Public Facilities Plan, on element of the Comprehensive Plan promotes minimizing the numbers of towers and their impact on the surrounding area through: Co -location on existing telecommunications towers, or Architectural incorporation into existing building features. 4 17PDO170-2017FE822-8OSRPT+C J ~v A�� u�uu� As conditioned, the proposed small c+]| communication facility is consistent with Ordinance criteria and complies with the Comprehensive Plan. I7PUOlX}ZOI7FE8I2-8O5-RPT-C /�� ~��~^� This request will have a minimal impact on Fire and EMS. The Comprehensive Plan which includes the Thoroughfare Plan, identifies county -wide transportation needs that are expected to mitigate traffic impacts of future gromth. The anticipated traffic impact of the proposal has been evaluated and it is anticipated to be VIDOT has no comment on this request. The system installation may be approved meeting the standard conditions regarding interference to Chesterfield County Radio and Microwave Systems. The proposed use will not adversely impact the public water and wastewater systems, Environmental Engineering has no comment on this request. 6 I7PD0170-2017FEB22-QO3RPTfC Applicant Submittals 11/7/2016 Application submitted Planning Commission Meeting 1/17/2017 Citizen Comments No citizens spoke to this case DETERMINATION: APPROVAL SUBJECT TO THE CONDITION IN ATTACHMENT I Motion: Freye Second: Jones AYES: Sloan, Jackson, Freye, Jones, Wallin The Board of Supervisors on Wednesday, February 22, 2017, beginning at 3:00 p.m., will consider this request. ATTACHMENT 1 Note: The followin.R condition was recommended by both staff and the Planning Commission The color, design and lighting system for the small cells shall be as follows: a. The antenna shall be located inside a vent pipe which, together with the antenna, may extend no more than 4 feet above the parapet wall of the building, generally as located on Graphic 2, Attachment 2. b. The components of the small cell equipment shall have a durable finish color that matches the building upon which it is located, as approved by the Planning Department. The finish color shall be maintained to address fading, flaking, or other finish issues, as determined by the Planning Department, to include matching any repainting of the building upon which it is mounted. C. Associated roof -mounted mechanical equipment shall not exceed the height of the outer parapet wall. d. The small cell shall not be lighted. {P} E �11�I��13►1i7��►L��3►.i►1Zi��:�l�i7 17P DOI 70-2017 F E B22- BOS- R PT-C Graphic 2 — Elevation .1 10 17PD0170-2017FEB22-BOS-RPT-C GraphicS—Accey &LocokonPlan 11 17PD0I70-20I7FEB2I-BO5RPF[ �M xJwuu�� CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 22, 2017 Item Number: 4.113.1.b. Subject: Report of Planning Commission Substantial Accord Determination for Verizon Wireless (Case 17PD0171) to Permit a Small Cell Communication Facility in a Neighborhood Business (C-2) District County Administrator's Comments: County Administrator: Board Action Requested: On January 17, 2017, the Planning Commission determined that the proposed facility is in substantial accord with the Comprehensive Plan, as per attached (Case 17PD0171). (AYES: Sloan, Jackson, Freye, Jones and Wallin). Staff recommends no action. Summary of Information: State law provides that the Board may overrule the Planning Commission's determination or refer the matter back to the Planning Commission for an additional public hearing and decision. If the Board takes no action, the substantial accord determination will become final. Preparer: Kirkland A. Turner Attachments: 0 Yes F-1No Title: Director of Planning # 4 tJ 0 CASE NUMBER: 17PDO171 APPLICANT: Verizon Wireless CHESTERFIELD COUNTY, VIRGINIA STAFFS ANALYSIS Magisterial District: MATOACA AND 13923 Hull Street Road RECOMMENDATION 174 Board of Supervisors (BOS) Meeting Date: FEBRUARY 22, 2017 Request BOS Time Remaining: Property 71 DAYS Applicant's Agent: DREW PATTERSON (804-363-0891) Planning Department Case Manager w+ STEVEN HAASCH (804-796-7192) APPLICANT'S REQUEST Substantial accord determination to permit a small cell communication facility in a Neighborhood Business (C-2) District. A roof-mounted (data node/small cell) antenna facility on a commercial building is planned. The small cell communication facility will be located inside a faux ventilation pipe on the roof, along with associated mechanical equipment. Notes: A. Conditions may be imposed. B. Under the Federal Telecommunications Act, localities cannot regulate cell towers on the basis of possible health or environmental effects of radio frequency emissions. C. The FCC requires final action on telecommunication tower requests, including small cells, within a reasonable period of time which it interprets to be 150 days from application submittal. This application was submitted on November 7, 2016 and 150 days therefrom is April 6, 2017. D. Conditions and graphics are located in Attachments 1 and 2. DETERMINATION PLANNING COMMISSION APPROVAL (1/17/2017) RECOMMENDATION RECOMMEND APPROVAL • Complies with Public Facilities Plan an element of the STAFF Comprehensive Plan • Ordinance and conditions minimize the possibility of any adverse impact on area properties Providing a FIRST CHOICE community through excellence in public service 17 P D0171-2017 FEB 22- BOS-R PT -C 17P DO 171-2017 F E B 22- BOS-R PT-C (j Case Number BOSAction Request Rezoning from Agricultural (A) to Residential (R-12), Office Approved Business (0), Convenience Business (B-1) and Light 85SNO035 (6/26/1985) Industrial (M-1) plus Conditional Use Planned Development to permit use and bulk exceptions. A I planned community was approved. 11SN0234 Approved Amendment of previous case (85SNO035) to permit (9/21/2011) nightclub use in a Neighborhood Business (C-2) district. Proposal Aroof-mounted data node antenna with roof -mounted mechanical equipment located on South Beach House Bar & Grill isplanned. Zoning Ordinance The request property represents a part nutpame| development along Hull Street Road. Communication small cells area restricted use in L-2 Districts. These restrictions provide for two (2)options. For those small cells located on buildings, ordinance restrictions include the following: � antennas must be architecturally incorporated into the design of the building; w mechanical equipment must be screened in accordance with ordinance requirements; and * at such time asthe small cell ceases to be used for communication purposes for three (l) consecutive months, the antennas and all associated equipment are removed from the property. The applicant indicates this facility will improve wireless service tocustomers and employees of businesses located in the area. This proposal consists of a pole -mounted antenna concealed within a proposed vent pipe constructed from radio frequency (RF) permeable material and will be installed near the southeast side of the roof. The vent pipe will have durable finish color that matches the building and will extend no greater than 3.5 feet above the parapet wall. Associated roof -mounted mechanical equipment will also be installed behind the parapet wall and will be concealed from view from adjacent properties and roadways, (Condition) Public Facilities Plan The proposed communications tower satisfies the criteria of location, character and extent as specified in the Code of Virginia. Specifically, the Public Facilities Plan, an element of the Comprehensive Plan, promotes minimizing the numbers of towers and their impact on the surrounding area through: • Co -location on existing telecommunications towers, or • Architectural incorporation into existing building features. 4 I7PD017120I7FEB22'BO5RPT-C —"��u As conditioned, the proposed small cell communication facility is consistent with Ordinance criteria and complies with the Comprehensive Plan. 17PDO171-2017FEQ22-8DS-RPT-C N ��(� ��u Requirements Details • Antenna located in vent pipe • Painted to match building Design, Color & Lighting 0 Lighting not permitted Condition Plan and Ordinance Required to screen mechanical equipment Screening Ordinance Antenna not to exceed 3.5 feet above top of building parapet, associated roof -mounted mechanical equipment shall not exceed Height the height of the outer parapet wall Required if use ceases for more than 3 consecutive months Removal Ordinance As conditioned, the proposed small cell communication facility is consistent with Ordinance criteria and complies with the Comprehensive Plan. 17PDO171-2017FEQ22-8DS-RPT-C N ��(� ��u This request will have a minimal impact on Fire and EMS. The Comprehensive Plan which includes the Thoroughfare Plan, identifies county -wide transportation needs that are expected to mitigate traffic impacts of future growth. The anticipated traffic impact of the proposal has been evaluated and it is anticipated to be VIDOT has no comment on this request. The system installation may be approved meeting the standard conditions regarding interference to Chesterfield County Radio and Microwave Systems. The proposed use will not adversely impact the public water and wastewater systems. Environmental Engineering has no comment on this request. 6 17PD0171-20I7FEB22'80SKpT-C 17PD0171-2017FEB22-BOS-RPT-C C IJ tJ t Applicant Submittals 11/7/2016 Application submitted Planning Commission Meeting 1/17/2017 Citizen Comments No citizens spoke to this case DETERMINATION: APPROVAL SUBJECT TO THE CONDITION IN ATTACHMENT 1 Motion: Freye Second: Jones AYES: Sloan, Jackson, Freye, Jones, Wallin The Board of Supervisors on Wednesday, February 22, 2017, beginning at 3:00 p.m., will consider this request. 17PD0171-2017FEB22-BOS-RPT-C C IJ tJ t ATTACHMENT Note: lThe following condition was recommended bvboth staff and the Planning Commission | The color, design and lighting system for the small cells shall be as follows: s. The antenna shall be located inside a vent pipe which, together with the antenna, may extend no more than 3.5 feet above the parapet wall of the building, generally as located on Graphic 2, Attachment 2. b. The components of the small cell equipment shall have m durable finish color that matches the building upon which it is located, as approved by the Planning Department. The finish color shall be maintained to address fading, flaking, or other finish issues, as determined by the Planning Department to include matching any repainting ofthe building upon which itismounted. C. Associated roof -mounted mechanical equipment shall not exceed the height of the outer parapet wall. d. The small cell shall not be lighted. (P) 8 I7PDOI71-20I7FEB22-8OS-RPTfC LJL�tm� Graphic 1— Photo Simulation 17P D0171-2017 FEB22-BOS-RPT-C Graphic 2 — Elevations FROYT ELEVATION GR IC SCRLE RAEAR ,-ELEVATION ca 10 17P D0171 -2017F EB22-BOS-RPT-C Grophic]—Acceso&LocetunPlon 11 I7PDO1ZL2O17FEB22-BOS- RPT -C 0 3749 R CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 22, 2017 Item Number: 4.13.2.a. Subject: Report of Planning Commission Substantial Accord Determination for Verizon Wireless (Case 17PD0172) to Permit Two (2) Small Cell Communication Facilities in a Community Business (C-3) District County Administrator's Comments: County Administrator: Board Action Requested: On January 17, 2017, the Planning Commission determined that the proposed facilities are in substantial accord with the Comprehensive Plan, as per attached (Case 17PD0172). (AYES: Sloan, Jackson, Freye, Jones and Wallin). Staff recommends no action. Summary of Information: State law provides that the Board may overrule the Planning Commission's determination or refer the matter back to the Planning Commission for an additional public hearing and decision. If the Board takes no action, the substantial accord determination will become final. Preparer: Kirkland A. Turner Attachments: 0 Yes 7 No Title: Director of Planninq CASE NUMBER: 17PDO172 APPLICANT: Verizon Wireless CHESTERFIELD COUNTY, VIRGINIA STAFF'S ANALYSIS Magisterial District: MATOACA AND 13301 Rittenhouse Drive RECOMMENDATION Cl 41- Board of Supervisors (130S) Meeting Date: FEBRUARY 22, 2017 BOS Time Remaining: 71 DAYS Property Applicant's Agent: DREW PATTERSON (804-363-0891) Planning Department Case Manager: STEVEN HAASCH (804-796-7192) APPLICANT'S REQUEST Substantial accord determination to permit two (2) small cell communication facilities in a Community Business (C-3) District. Roof -mounted (data node/small cell) antenna facilities on a commercial building is planned. The small cell communication facilities will be located inside faux ventilation pipes on the roof, along with mechanical equipment mounted on the rear wall of the building. Notes: A. Conditions may be imposed. B. Under the Federal Telecommunications Act, localities cannot regulate cell towers on the basis of possible health or environmental effects of radio frequency emissions. C. The FCC requires final action on telecommunication tower requests, including small cells, within a reasonable period of time which it interprets to be 150 days from application submittal. This application was submitted on November 7, 2016 and 150 days therefrom is April 6, 2017. D. Conditions and graphics are located in Attachments 1 and 2. DETERMINATION PLANNING COMMISSION APPROVAL (1/17/2017) RECOMMENDATION RECOMMEND APPROVAL • Complies with Public Facilities Plan an element of the STAFF Comprehensive Plan • Ordinance and conditions minimize the possibility of any adverse impact on area properties Providing a FIRST CHOICE community through excellence in public service 17P DO 172-2017F E B22-BOS-RPT-C 17P D0172 -2017F EB22-BOS-R PT -C Zoning History Case Number BOS Action Request Rezoning Agricultural (A), Residential (R-12) and Office Business (0) to Office Business (0) and Community Approved Business (B-2) with Conditional Use Planned Development. 87SNO134 (11/25/1987) A mixed use development to include office, commercial, light industrial and multi -family residential uses was Approved Amendment to prior case (87SNO134) relative to allowing 03SNO303 (9/17/2003) 2 freestanding signs. Proposal Two roof -mounted data node antennas located in The Village at Swift Creek shopping center are planned. One antenna will be located on the roof ufthe Guitar Works tenant and the other on the roof ofthe Baby's RUatenant. Mechanical equipment will bemounted onthe rear wall ofthe main block. Zoning Ordinance The request property represents e part of the main block of The Village at Swift [reek shopping center. Communication small cells are a restricted use in ['3 Districts. These restrictions provide for two (2) options. For those small cells located on buildings, ordinance restrictions include the antennas must be architecturally incorporated into the design of the building; mechanical equipment must be screened in accordance with ordinance requirements; and at such time as the small cells cease to be used for communication purposes for three (3) consecutive months, the antennas and all associated equipment are removed from the The applicant indicates these facilities will improve wireless service to customers and employees of businesses located in the area. This proposal consists of two separate pole -mounted antennas concealed within proposed vent pipes constructed from radio frequency (RF) permeable material and installed on the roof. The vent pipes will have a durable finish color that matches the building and each will extend no greater than 4feet above the parapet wall. Associated wall -mounted mechanical equipment will be installed on the rear of the building and will be concealed from view from adjacent properties and roadways. ([ondidon) Public Facilities Plan The proposed communications towers satisfies the criteria of location, character and extent as specified in the Code of Virginia. Specifically, the Public Facilities Plan, an element of the Comprehensive Plan promotes minimizing the numbers of towers and their impact on the surrounding area through: • Co -location onexisting telecommunications towers, or » Architectural incorporation into existing building features. 4 17PDO172-20I7FEB22-8OS-RPT-C As conditioned, the proposed small cell communication facility is consistent with Ordinance criteria and complies with the Comprehensive Plan. 17PD0I72-2017FE822-BOS-RPT-C o Requirements Details • Antennas located in vent pipes • Painted to match building Design, Color & Lighting 0 Lighting not permitted Condition Plan and Ordinance Required to screen mechanical equipment Screening Ordinance Each antenna not to exceed 4 feet above top of building parapet Height Condition Required if use ceases for more than 3 consecutive months Removal Ordinance As conditioned, the proposed small cell communication facility is consistent with Ordinance criteria and complies with the Comprehensive Plan. 17PD0I72-2017FE822-BOS-RPT-C o This request will have a minimal impact on Fire and EMS. The Comprehensive Plan, which includes the Thoroughfare Plan, identifies county -wide transportation needs that are expected to mitigate traffic impacts of future growth. The anticipated traffic impact of the proposal has been evaluated and it is anticipated to be VDOT has no comment on this request. The system installation may be approved meeting the standard conditions regarding interference to Chesterfield County Radio and Microwave Systems. The proposed use will not adversely impact the public water and wastewater systems. Environmental Engineering has no comment on this request. G 17PD0I72-2017FEQ22-BO3RPT-C ENV g Applicant Submittals 11/7/2016 Application submitted Planning Commission Meeting 1/17/2017 Citizen Comments No citizens spoke to this case DETERMINATION: APPROVAL SUBJECT TO THE CONDITION IN ATTACHMENT I Motion: Freye Second: Jones AYES: Sloan, Jackson, Freye, Jones, Wallin The Board of Supervisors on Wednesday, February 22, 2017, beginning at 3:00 p.m., will consider this request. 17PD01 72-2017FEB22-BOS-RPT-C ATTACHMENT Note: The following condition was recommended bv both staff and the Planning Commission The color, design and lighting system for the small cells shall be as follows: a. Each antenna shall be located inside a vent pipe which, together with the antenna, may extend no more than 4 feet above the parapet wall of the building, generally aslocated onGraphic 2,Attachment Z. b. The components of the small cell equipment shall have o durable finish color that matches the building upon which it is located, as approved by the Planning Department. The finish color shall be maintained to address fading, flaking, or other finish issues, as determined by the Nanning Department, to include matching any repainting ofthe building upon which itismounted. o. The small cells shall not belighted. (P) O 17PD0172-2027FE822-BOS-RPT-C Graphic 1— Photo Simulations 17PD0172-2017FEB22-BOS-RPT-C Graphic 2 — Elevations ---------------- --------- -- ------ ------- --------------- -- ------- - L, CN 2 - -------- -- --- --- 11:W04 rXY -EASE IRE. FCR - - - - - - - - - - - - - - - - - - - - - ____________________________________t________ - - - - - - - - - - - - Graphic 3 —Access & Location Plans ----------- -- SEE, --------- ----------------------- --------- ---------- --------------------- ELE SEE 3'x_5,' E,(,:_dPIJP,!T SPACE 3"� 11 17PD0172-2017FEB22-BOS-RPT-C 119.1110116 114 BOARD D •' 5111PEKTI5•• AGENDA Page 1 of 1 Meeting Date: February 22, 2017 Item Number: 4.13.2.b. Subject: Report of Planning Commission Substantial Accord Determination for Verizon Wireless (Case 17PD0169) to Permit a Small Cell Communication Facility in a Community Business (C-3) District County Administrator's Comments: County Administrator: Board Action Requested: On January 17, 2017, the Planning Commission determined that the proposed facility is in substantial accord with the Comprehensive Plan, as per attached (Case 17PD0169). (AYES: Sloan, Jackson, Freye, Jones and Wallin). Staff recommends no action. Summary of Information: State law provides that the Board may overrule the Planning Commission's determination or refer the matter back to the Planning Commission for an additional public hearing and decision. If the Board takes no action, the substantial accord determination will become final. Preparer: Kirkland A. Turner Attachments: 0 Yes 7 No Title: Director of Planning ee # nQaoG-s CASE NUMBER: 17PDO169 APPLICANT: Verizon Wireless CHESTERFIELD COUNTY, VIRGINIA STAFF'S ANALYSIS AND Magisterial District: MATOACA 4701 Brad McNeer Parkway RECOMMENDATION 1 749, RECOMMENDATION Board of Supervisors (BOS) Meeting Date: STAFF A, FEBRUARY 22, 2017 Pro BOS Time Remaining: 71 DAYS 8R4 Applicant's Agent: DREW PATTERSON P (804-363-0891) Planning Department Case Manager: STEVEN HAASCH (804-796-7192) APPLICANT'S REQUEST Substantial accord determination to permit a small cell communication facility in a Community Business (C-3) District. A roof -mounted (data node/small cell) antenna facility on a commercial building is planned. The small cell communication facility will be located inside a faux ventilation pipe on the roof, along with associated mechanical equipment. Notes: A. Conditions may be imposed. B. Under the Federal Telecommunications Act, localities cannot regulate cell towers on the basis of possible health or environmental effects of radio frequency emissions. C. The FCC requires final action on telecommunication tower requests, including small cells, within a reasonable period of time which it interprets to be 150 days from application submittal. This application was submitted on November 7, 2016 and 150 days therefrom is April 6, 2017. D. Conditions and graphics are located in Attachments 1 and 2. DETERMINATION PLANNING COMMISSION APPROVAL (1/17/2017) RECOMMENDATION RECOMMEND APPROVAL • Complies with Public Facilities Plan an element of the STAFF Comprehensive Plan • Ordinance and conditions minimize the possibility of any I adverse impact on area properties Providing a FIRST CHOICE community through excellence in public service C C V) 705 E E m \ k 0 17 PDO169-2017 F E B22 BOS-R PT -C /� \ \ \ � � � ; . � ��°�\\� �'' �j f f 111111 17 PDO169-2017 F E B22 BOS-R PT -C Map 2: Comprehensive Plan Classification: ]REGIONAL MIXED USE The designation suggests the pro pert} is appropriate fo r an integrated mixture of highly concentrated co rpo rate office, comme rc b 1, light i nd ustria Vresearc h and deve bp rne nt, a nd hit he r de ns fty reside ntia I uses -.4jit h p ublic s paces. The Pub lic Fac it Kies Pla n a n e le me rTt of the Comp re he nsive P la n s uggests that to lec ommunicatio n fac it hies s hould be co- loc ated or i ncorporated i nto exist ing buildings whe newe r feas ible, to minimize i mpacts o n existing a nd future areas of deve IoDme nt. Subject Property I;nl 150 0 -3110 11Y t: Map 3: Surr ound ing Land Uses & Developm ent Hull Street Rd subject .Access Ease me nt The Village at Swift Creek. Shopping c>a nte r Brad relic hjeerPkwy K 3 17PD 0 16 9-2 027FE B22-1306- R PT -C Case Number BOSAction Request Rezoning from Agricultural (A), Residential (R-12) and Office (0) to Office (0) and Community Business (B-2) with Approved Conditional Use Planned Development. A mix of 87SNO134 (11/25/1987) commercial, industrial and multi -family residential uses was planned. An exception to height requirements, setbacks, and landscaping and sign requirements was also Approved Amendment to previous case (87SNO134) relative to OOSNO280 (10/25/2000) textual staternent, tract designations, master plan, internal road network and required conditions. Approved Amendment to previous case (87SNO134) relative to 02SNO283 (08/28/2002) signage to allow compliance with current requirements. 03SNO303 Approved Amendment to previous case (87SNO134) relative to (09/17/2003) signage, to allow two freestanding signs. Approved Amendment of previous case (87SNO134) relative to 10SNO144 (01/27/2010) 1 signage, to allow a third freestanding sign. Proposal Aroof-mounted data node antenna with roof -mounted mechanical equipment within The Village atSwift Creek shopping center isplanned. Zoning Ordinance The request property represents outpamd development within The Village at SvvUt Creek shopping center. Communication small cells are a restricted use in (-3 Districts. These restrictions provide for two (2) options. For those small cells located on buildings, ordinance restrictions include the following: * antennas must be architecturally incorporated into the design of the building; v mechanical equipment must bescreened inaccordance with ordinance requirements; and * a1such time asthe small cell ceases to be used for communication purposes for three (3) consecutive months, the antennas and all associated equipment are removed from the property. The applicant indicates this facility will improve wireless service to customers and employees of businesses located inthe shopping center. This proposal consists of a pole -mounted antenna concealed within a proposed vent pipe constructed from radio frequency (RF) permeable material and will be installed near the east side ofthe roof. The vent pipe will have a durable finish color that matches the building and will extend no greater than 4feet above the parapet wall. Associated roof -mounted mechanical equipment will also be installed behind the parapet wall and will be concealed from view from adjacent properties and roadways. (Condition) 4 17PDO169-2017FEB22-BO3RPT-C WE Public Facilities Plan The proposed communications tower satisfies the criteria of location, character and extent as specified in the Code of Virginia. Specifically, the Public Facilities Plan, an element of the Comprehensive Plan promotes minimizing the numbers of towers and their impact on the surrounding area through: * Co -location onexisting telecommunications towers, or • Architectural incorporation into existing building features. As conditioned, the proposed small cell communication facility is consistent with Ordinance criteria and complies with the Comprehensive Plan. 17PD0169-2017FEB22-8OSRPT+C IM ReqUilrements Details • Antenna located invent pipe • Painted to match building Design, Color & Lighting 0 Lighting not permitted Condition Plan, and -Ordinance Required to screen mechanical equipment Screening Ordinance Antenna not to exceed 4 feet above top of building parapet, associated roof -mounted mechanical equipment shall not exceed Height the height of the outer parapet wall Required if use ceases for more than 3 consecutive months Removal Ordinance As conditioned, the proposed small cell communication facility is consistent with Ordinance criteria and complies with the Comprehensive Plan. 17PD0169-2017FEB22-8OSRPT+C IM This request will have a minimal impact on Fire and EMS. The Comprehensive Plan which includes the Thoroughfare Plan,, identifies county -wide transportation needs that are expected to mitigate 1zafOo impacts of future growth. The anticipated traffic impact of the proposal has been evaluated and it is anticipated to be VDOT has no comment on this request. The system installation may be approved meeting the standard conditions regarding interference to Chesterfield County Radio and Microwave Systems. The proposed use will not adversely impact the public water and wastewater systems. Environmental Engineering has no comment on this request. 6 I7PD0I69-2017FE822-8O5RPT-C I7PDOI69-2017FE822-BO5RPT-C 11/7/2016 Application submitted Planning Commission Meeting 1/17/2017 Citizen Comments No citizens spoke to this case DETERMINATION: APPROVAL SUBJECT TO THE CONDITION IN ATTACHMENT I AYES: Sloan, Jackson, Freye, Jones, Wallin The Board of Supervisors on Wednesday, February 22, 2017, beginning at 3:00 p.m., will consider this request. I7PDOI69-2017FE822-BO5RPT-C ATrACNhOENTl Note: UThe following condition was recommended 6vboth staff and the Planning Commission � The color, design and lighting system for the small cells shall be as follows: a The antenna shall be located inside a vent pipe which, together with the antenna, may extend no more than 4 feet above the parapet wall of the building, generally axlocated onGraphic 2,Attachment l 6. The components of the small cell equipment shall have a durable finish odor that matches the building upon which it is located, as approved by the Nanning Department. The finish color shall be maintained to address fading, flaking, or other finish issues, as determined by the Planning Department, to include matching any repainting ofthe building upon which hinmounted. C. Associated roof -mounted mechanical equipment shall not exceed the height of the outer parapet wall. d. The small cell shall not belighted. (P) 8 17PDOI69-20I7FE822-BO5RPT-C Graphic 1 — Photo Simulation 17PD0169-2017FE B22-BOS- R PT -C r Graphic 2—Elevation 10 17PD0169-2017FEB22-8O5-RPT'C ^r-- —000 �" x ~ �� Graphic 3—Access &Location Plan CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 22, 2017 Item Number: 4.13.3.a. Subject: Report of Planning Commission Substantial Accord Determination for Verizon Wireless (Case 17PD0173) to Permit a Small Cell Communication Facility in a Light Industrial (I-1) District County Administrator's Comments: County Administrator: Board Action Requested: On January 17, 2017, the Planning Commission determined that the proposed facility is in substantial accord with the Comprehensive Plan, as per attached (Case 17PD0173). (AYES: Sloan, Jackson, Freye, Jones and Wallin). Staff recommends no action. Summary of Information: State law provides that the Board may overrule the Planning Commission's determination or refer the matter back to the Planning Commission for an additional public hearing and decision. If the Board takes no action, the substantial accord determination will become final. Preparer: Kirkland A. Turner Title: Director of Planning Attachments: 0 Yes FINo # 000078 CASE NUMBER: 17PDO173 APPLICANT: Verizon Wireless CHESTERFIELD COUNTY, VIRGINIA STAFFS ANALYSIS AND Magisterial District: CLOVER HILL 12421 Tennessee Plaza RECOMMENDATION 174 Board of Supervisors (BOS) Meeting Date: FEBRUARY 22, 2017 BOS Time Remaining: 71 DAYS R quest Property Applicant's Agent: DREW PATTERSON (804-363-0891) Planning Department Case Manager: X STEVEN HAASCH (804-796-7192) APPLICANT'S REQUEST Substantial accord determination to permit a small cell communication facility in a Light Industrial (1-1) District. A roof -mounted (data node/small cell) antenna facility on a commercial building is planned. The small cell communication facility will be located inside a faux ventilation pipe on the roof, with mechanical equipment mounted on the rear wall of the building. Notes: A. Conditions may be imposed. B. Under the Federal Telecommunications Act, localities cannot regulate cell towers on the basis of possible health or environmental effects of radio frequency emissions. C. The FCC requires final action on telecommunication tower requests, including small cells, within a reasonable period of time which it interprets to be 150 days from application submittal. This application was submitted on November 7, 2016 and 150 days therefrom is April 6, 2017. D. Conditions and graphics are located in Attachments 1 and 2. DETERMINATION PLANNING COMMISSION APPROVAL (1/17/2017) RECOMMENDATION RECOMMEND APPROVAL • Complies with Public Facilities Plan an element of the STAFF Comprehensive Plan • Ordinance and conditions minimize the possibility of any adverse impact on area properties Providing a FIRST CHOICE community through excellence in public service 17P D0173 -2017F EB22-BOS-RPT-C sm 17P D0173 -2017F EB22-B0S-RPT-C Sm Zoning History Case Number BOS Action Request Approved Rezoning from Agricultural (A) to Light Industrial (M-1) 85SNO168 (9/24/1986) with Conditional Use Planned Development. An industrial park was planned. Rezoning from Agricultural (A), Community Business (C-3), General Business (C-5) and Light Industrial (1-1) to Approved Community Business (C-3) and Light Industrial (1-1) with 98SNO176 (7/29/1998) Conditional Use Planned Development, plus amendment of previous case (85SNO168) relative to uses and road Proposal A roof -mounted data node antenna with wall -mounted mechanical equipment within Chesterfield Crossing shopping center isplanned. Zoning Ordinance The request property represents outparcel development of Chesterfield Crossing shopping center. Communication small cells are a restricted use in |'I Districts. These restrictions provide for two (Z)options. For those small cells located on buildings, ordinance restrictions include the following: antennas must be architecturally incorporated into the design of the building; mechanical equipment must be screened in accordance with ordinance requirements; and atsuch time as the small cell ceases to be used for communication purposes for three (3) consecutive months, the antennas and all associated equipment are removed from the The applicant indicates this facility will improve wireless service to customers and employees of businesses located in the area. This proposal consists of a pole -mounted antenna concealed within a proposed vent pipe constructed from radio frequency (RF) permeable material and will be installed near the south side nfthe roof. The vent pipe will have a durable finish color that matches the building and will extend no greater than 4feci above the parapet wall. Associated wall -mounted mechanical equipment will be installed on the rear of the building and will be concealed from view from adjacent properties and roadways. (Condition) Public Facilities Plan The proposed communications tower satisfies the criteria of location, character and extent as specified in the Code of Virginia. Specifically, the Public Facilities Plan, on element of the Comprehensive Plan, promotes minimizing the numbers of towers and their impact on the surrounding area through: * Co -location mnexisting telecommunications towers, or * Architectural incorporation into existing building features. 17PUO173-2027FE822-QOSRPT-C EM As conditioned, the proposed small cell communication facility is consistent with Ordinance criteria and complies with the Comprehensive Plan. 17PDO173-2OI7FE822-B0S-RPT-C EM ,11ecipirements Details, • Antenna located in vent pipe Design, Color & Lighting 0 Lighting not permitted Condition Plan and Ordinance Required to screen mechanical equipment Screening Ordinance Antenna not to exceed 4 feet above top of building parapet Height Condition Required if use ceases for more than 3 consecutive months Removal Ordinance As conditioned, the proposed small cell communication facility is consistent with Ordinance criteria and complies with the Comprehensive Plan. 17PDO173-2OI7FE822-B0S-RPT-C EM This request will have a minimal impact on Fire and EMS. The Comprehensive Plan, which includes the Thoroughfare Plan, identifies county -wide transportation needs that are expected to mitigate traffic impacts of future growth. The anticipated traffic impact of the proposal has been evaluated and it is anticipated to be VIDOT has no comment on this request. The system installation nnpybeapprovedmeetnAthestandardcondhdonsregandinginterferenoe to Chesterfield County Radio and Microwave Systems. The proposed use will not adversely impact the public water and wastewater systems. Environmental Engineering has no comment on this request. 6 I7PDO173-20I7FE823-BOS-RpT+C 0006)35 Applicant Submittals 11/7/2016 Application submitted Planning Commission Meeting 1/17/2017 Citizen Comments No citizens spoke to this case DETERMINATION: APPROVAL SUBJECT TO THE CONDITION IN ATTACHMENT 1 Motion: Freye Second: Jones AYES: Sloan, Jackson, Freye, Jones, Wallin The Board of Supervisors on Wednesday, February 22, 2017, beginning at 3:00 p.m., will consider this request. 0006)35 Note: The following condition was recommended bv both staff and the Planning Commission The color, design and lighting system for the small cells shall be as follows: a. The antenna shall be located inside a vent pipe which, together with the antenna, may extend no more than 4 feet above the parapet wall of the building, generally as located on Graphic l, Attachment 2. b. The components of the small cell equipment shall have a durable finish udcx that matches the building upon which it is located, as approved by the Planning Department. The finish color shall be maintained to address fading, flaking, or other finish issues, as determined by the Planning Department, to include matching any repainting ofthe building upon which itismounted. C. The small cell shall not bolighted. (P) 8 17PD0173'2017FEB22-BO3RPT-C Graphic 1 — Photo Simulation 17PDO173-2017FED22-8OSRPT+C Graphic 2 — Elevation 10 17PD0173-2017FEB22-BOS-RPT-C Graphic 3 —Access & Location Plan `I I _. 1Ot VI ell v" a_ 1'a' ---- rte— ------ — r ri7 t 7 1 ' 1 9 I _ III i 4 I�I t � , I ! ! it t j I epi I f I 7 a I ! � I t t hW 3 i I � I� I � r t ` - -� I I I I �� xQ �f Ci 11 17PD0173-2017FEB22-BOS-RPT-C CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 22, 2017 Item Number: 4.C. Subiect: Report of Planning Commission Substantial Accord Determination for Chesterfield County Public Schools (Case 17PD0192) to Permit an Elementary School (Mataoca Elementary School Replacement) in an Agricultural (A) District Located in the Matoaca District County Administrator's Comments: County Administrator: Board Action Requested: On February 21, 2017, the Planning Commission determined that the proposed elementary school site is in substantial accord with the Comprehensive Plan, as per attached (Case 17PD0192). Summary of Information: State law provides that the Board may overrule the Planning Commission's determination or refer the matter back to the Planning Commission for an additional public hearing and decision. If the Board takes no action, the substantial accord determination will become final. This project is a part of the 2013 School Bond Referendum. Preparer: Kirkland A. Turner Attachments: 0 Yes F-1No Title: Director of Planninq CASE NUMBER: 17PDO192 APPLICANT: Chesterfield County Public Schools CHESTERFIELD COUNTY, VIRGINIA Magisterial District: MATOACA ADDENDUM 8011, 8109, 8201 River Rd & 21206 Penmar Dr J� Board of Supervisors (BOS) Public Hearing Date: FEBRUARY 22, 2017 RyvERR� CPC Time Remaining: 60 DAYS Property Applicant's Agent: CHRISTOPHER A. SORENSEN (804-748-1729) Planning Department Case Manager: STEVE HAASCH (804-796- W ��►AT70X R1 7192) S APPLICANT'S REQUEST Substantial accord determination to permit a public elementary school in an Agricultural (A) District. Construction of a new elementary school with a design capacity of 750 students is planned. Notes: A. THIS CASE IS SCHEDULED FOR A PLANNING COMMISSION PUBLIC HEARING ON FEBRUARY 21, 2017. B. Conditions may be imposed. C. Conditions are located in Attachment 1. ADDENDUM The purpose of this Addendum is to provide the Planning Commission's recommendation from their February 21, 2017 public hearing. Their determination is provided on the following page. Providing a FIRST CHOICE community through excellence in public service DETERMINATION PLANNING COMMISSION APPROVAL (2/21/2017) RECOMMENDATION RECOMMEND APPROVAL • Complies with Public Facilities Plan (Plan), an element of the STAFF Comprehensive Plan • Ordinance and conditions minimize the possibility of any adverse impact on area properties 17 P DO 192-2017 F E B 22- B OS -A D D 17PDO192-2017FEB22-BOS-ADD Applicant Submittals 12/13/2016 Application submitted Community Meeting 1/30/2017 Citizen Comments Approximately 70 citizens were in attendance. Questions centered around: • Cost/specifics of new school design • Location of various features of new facility • Traffic impacts and road improvements • Redistricting of new school Planning Commission Meeting 2/21/2017 Citizen Comments No one spoke to this request. Staff has received one letter of support. Commission Discussion There was no discussion regarding this request. Determination: APPROVAL Motion: Sloan Second: Jackson AYES: Sloan, Jackson, Freye, Jones, Wallin The Board of Supervisors on Wednesday, February 22, 2017, beginning at 3:00 p.m., will consider this request. 17PDO192-2017FEB22-BOS-ADD CASE NUMBER: 17PDO192 APPLICANT: Chesterfield County Public Schools CHESTERFIELD COUNTY, VIRGINIA STAFF'S ANALYSIS AND Magisterial District: MATOACA 8011, 8109, 8201 River Rd & 21206 Penmar Dr RECOMMENDATION RECOMMEND APPROVAL RECOMMENDATION • Complies with Public Facilities Plan (Plan), an element of the STAFF Comprehensive Plan 174,, • Ordinance and conditions minimize the possibility of any adverse impact on area properties Board of Supervisors (BOS) Public Hearing Date: FEBRUARY 22, 2017 CPC Time Remaining: 60 DAYS Request Propert—yl Applicant's Agent: CHRISTOPHER A. SORENSEN (804-748-1729) Planning Department Case Manager: HAASCH STEVE (804-796-7192) APPLICANT'S REQUEST Substantial accord determination to permit a public elementary school in an Agricultural (A) District. Construction of a new elementary school with a design capacity of 750 students is planned. Notes: A. THIS CASE IS SCHEDULED FOR A PLANNING COMMISSION PUBLIC HEARING ON FEBRUARY 21, 2017. B. Conditions may be imposed. C. Conditions are located in Attachment 1. DETERMINATION PLANNING COMMISSION STAFF WILL ADVISE THE BAORD OF THE COMMISSION'S ACTION (2/21/2017) RECOMMENDATION RECOMMEND APPROVAL • Complies with Public Facilities Plan (Plan), an element of the STAFF Comprehensive Plan • Ordinance and conditions minimize the possibility of any adverse impact on area properties Providing a FIRST CHOICE community through excellence in public service 00001,11 17 PDO19 2-2017 F E B22- BOS- R PT -C 0000,J2 17P DO 19 2-2017 FEB 22- BOS- R PT- C 000[J-- 3 Proposal A new elementary school, serving as a replacement to the existing Matoaca Elementary School, is planned. The existing facility was constructed in 1937. The new facility mxnu|d be located on a portion of the 45.5 acres in this request, with exact acreage to be determined through negotiations with the pvopertymwmer(s). Planned improvements to the property will include educational buildings, parking areas, bus loop and outdoor recreational facilities, such as a playground and sports fields. This proposed location is within the existing attendance boundary for K4atoace Elementary School. Design capacity of the elementary school is intended to be approximately 75Ostudents. Public Facilities Plan The anelement ofthe Comprehensive Plan, offers the guidance for locating elementary school facilities. The proposed facility complies with the guidance as PROPOSAL CRITERIA DESCRIPTION LOCATION e Revita liz e/rep lace existing Matoaca Elementary School AND TIMING - To be constructed between 2014 and 2020 e Minimum of 20 acres V/ SITING e Contains athletic fields, practice areas and playgrounds for students as well as for use by residents of the adjoining community (where appropriate) * Applicant proposes facility with design capacity of 750 CAPACITY* students While the proposed school facility does not meet the Plan's recommendation for residential setting orfronting a collector road, the site is located in a planned residential area, is more central to its attendance zone, and will have controlled access to the site that would be approved by the County's Transportation Department. Therefore, the impacts of fronting o major arterial (River Road) will be minimized. The remaining criteria of the Public Facilities Plan would beachieved with the preliminary site design ofthe school. No previous zoning cases have been identified for these properties. 4 17PD0192'2017FEQ22-8LS-RPT(C 1") O�� u��u�u Development Standards Development would conform tothe following development standards: Getieral Overview Requirements Details Site Design Except where A standards are more restrictive, comply with the Emerging Growth District Standards (setbacks, height, landscaping, etc.) Condition 1 Setbacks/Buffers Minimum setbacks and buffers for recreational uses Fire Station Th Matoaca Station, Company Number 8 EMS Facility The Ettrick-Matoaca Volunteer Rescue Squad When the property is developed, the number of hydrants, quantity of water needed for fire protection, and access requirements will be evaluated during the plans review process. The Comprehensive Plan which includes the Thoroughfare Plan, identifies county -wide transportation needs that are expected to mitigate traffic impacts of future growth. The anticipated traffic impact of the proposal has been evaluated and recommendations are detailed inthe chart below: Re'C9Mrnppdatidns Conditions Right of Way Dedication 0 45 feet from centerline along River Road. Condition 3 0 45 feet from centerline along Chesdin Road. Vehicular Access Control o Access to River Road limited to 1 entrance/exit. Condition 4 Road Improvements • Realignment of Chesdin Road with Church Road at the intersection of River Road (dependent on the final property acquisition and site plan). • Pavement along River Road to provide left and right turn lanes at any approved access. • Pavement along River Road to provide left and right turn lanes at the Chesdin Road intersection (dependent on the final property acquisition and site • Pedestrian accommodations that correspond with Condition 5 the School Transportation Bus Stop Policy, which may include construction of a sidewalk along the east side of Chesdin Road and south side of River • School area traffic control signs along River Road and Chesdin Road. "Off-site" right of way and easement may need to be acquired to provide the road improvements listed above. 6 I7PD0192'2017FEB22,BO3RPT-C VDOT supports the proposed elementary school use of the subject Detailed site plans will be reviewed at an early stage to address access management issues and to examine critical school bus movements relative tostudent pick-up and delivery and relative to other concurrent vehicle movements. Chesterfield County Public Schools should meet with the VDOT Richmond District Central Area Land Use Office towork out initial layouts toassure proper functionality. rlA U �� umu� Additional Utility Comments: This site is in the provisional connection area for public water and not required toconnect to public sewer. The provisional connection area for public water means that if public water is within 200 linear feet ofthe site, connection will berequired. There isanexisting I2-inchwaterline along River Road where the site has road frontage. No public waterline extension would be needed. Connection to the public sewer is not mandatory and the public sewer is not immediately available to this site. Even though connection to public sewer is not mandatory, it is recommended by the Utilities Department that sanitary sewer be extended to serve this property. There is o gravity sewer line approximately 5,500 feet east of the site that is deep enough to be extended to serve this site. Estimated cost for public sewer construction to serve this site is $1-1.5M. There are currently two schools in Chesterfield (Matoaca High School and Grange Hall Elementary School) that are not served by public sewer and we have received multiple inquiries regarding the extension of public sewer to serve these two buildings. Issues with operating and maintaining the private sewage disposal systems have been communicated osreason for wanting connection tmthe public sewer system. 8 17PDOI92'I017FEB22-B0SRPT+C 17PD0192'2017FE822-BOS-KPT-C Issue Discussion/Conditions The properties are located within the Appomattox River Approximately eight acres of the northern portion of the Geography properties are generally flat with slopes less than one percent. The remaining area generally slopes from two to six percent, steepening to 10-14 percent down to an existing channel and pond along the southern boundary. There are no 100 -year floodplains on the subject properties. Some pockets of wetlands may exist in the flatter areas and near Environmental the existing pond. Wetlands shall not be impacted without Features approval from US Army Corps of Engineers. 0 A Resource Protection Area Designation (RPAD) must be submitted and approved by the Environmental Engineering - Water Quality Section prior to site plan approval. 0 Approximately seven acres of the northeastern corner of the subject properties drain through adjacent properties to a minimal ditch along River Road. Major off-site drainage improvements may be required for any stormwater discharged in this direction. 0 The remaining portion drains south into an existing pond, which Drainage extends onto an adjacent privately -owned parcel. Any improvements draining towards the pond may require a geotechnical investigation on the stability of the pond and hydraulic analysis, as determined by the Department of Environmental Engineering at the time of site plan review. Alternatively, on-site retention/detention may be provided such that there is no increase in the runoff discharge rates to the pond. Storm Water The development is subject to the Part 1113 technical criteria of the Management VSMP Regulations for both water quality and water quantity. 17PD0192'2017FE822-BOS-KPT-C M ''Applicant,gu4, 'ittals 12/13/2016 [Application submitted Communi "Y "ting 1/30/2017 Citizen Comments Approximately 70 citizens were in attendance. Questions centered around: • Cost/specifics of new school design • Location of various features of new facility • Traffic impacts and road improvements 0 R districting of new school P1ak'nhing1"Cq-rnmissjqrt' Meeting 2/21/2017 STAFF WILL ADVISE THE BOARD OF THE COMMISSION'S ACTION The Board of Supervisors on Wednesday, February 22, 2017, beginning at 3:00 p.m., will consider this request. 1.Design District. Except where the requirements ofthe underlying Agricultural (A) zoning are more restrictive, development of the property shall conform to the requirements of the Zoning Ordinance for Corporate Office (0-2) Districts in the Emerging Growth Design District. For setback purposes, Chesdin Road will be considered as an "Other Road". (P) 2. Recreational Facility Setbacks. a. With the exception of playground areas vvk@h accommodate swings, jungle gyms or similar facilities, outdoor play fields, courts, swimming pools and similar active recreational facilities shall be located a minimum of 60 feet from any proposed or existing single-family residential lot line and a minimum mf5Ofeet from any existing or proposed public road. Within the 50 foot setbacks, a 50 foot buffer shall be provided along the perimeter of all active recreational facilities except where adjacent to any existing or proposed public roads. These buffers shall conform to the requirements of the Zoning Ordinance for 50 foot buffers. b. Any playground area (ie. area accommodating swings, jungle gyms or similar such facilities) shall be located a minimum of 40 feet from all property lines. A 40 foot buffer shall be provided along the perimeter of these facilities except where adjacent to any existing or proposed public roads. These buffers shall conform to the requirements ufthe Zoning Ordinance for 5Ofoot buffers. (P} 3. Dedication. Prior toany site plan approval, orwithin 60days ofawritten request bythe Transportation Department, whichever occurs first, forty-five feet of right of way on the south side of River Road, measured from the centerline of that part of River Road, and forty-five feet of right of way on the east side ofChesdin Road, measured from the centerline ofthat part ofChesdin Road, immediately adjacent tmthe school -acquired property shall be recorded. (T) 4. Access. Direct vehicular access from the property to River Road shall be limited to one entrance/exit. The exact locations of these accesses shall be approved by the Transportation Department. (T) 5. Road Improvements. Prior tothe issuance ofanoccupancy permit, the following road improvements shall be completed, as determined by the Transportation Department: a. Realignment ofChesdin Road with Church Road atthe intersection mfRiver Road (dependent upon final property acquisition and site p|an). b. Additional pavement along River Road to provide left and right turn lanes at any approved access (dependent upon final property acquisition and site plan). C. Additional pavement along River Road to provide left and right turn lanes at the Chesdin Road intersection (dependent upon final property acquisition and site plan). d. Pedestrian accommodations that correspond with the School Transportation Bus Stop Policy, which may include construction of a sidewalk along the east side of Chesdin Road and south side of River Road. e. Construction of bikeway facilities along the south side of River Road in accordance with the Bikeways & Trails Plan (dependent upon final property acquisition and site plan). f. School area traffic control signs along River Road and Chesdin Road. g. Recordation of any additional right-of-way (or easements) required for the improvements identified above. (T) 12 17PD0192-2017FEB22-BOS-RPT-C u00 x.02 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: February 22, 2017 Item Number: 6. 1 Subject: Closed Session County Administrator's Comments: County AdrniinistraWrF'��= Board Action Requested: Summary of Information: Closed session 1) pursuant to § 2.2-3711 (A) (7) , Code of Virginia, 1950, as amended, for consultation with legal counsel pertaining to November v. Chesterfield County, Virginia where such consultation in an open meeting would adversely affect the litigating posture of the County; 2) pursuant to § 2.2-3711(A) (3), to discuss the acquisition of real estate for a public purpose where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body; 3) pursuant to § 2.2-3711(A) (7), for consultation with legal counsel requiring the provision of legal advice regarding consideration by the Board of Supervisors of zoning cases; and 4) pursuant to § 2.2-3711(A)(1), relating to the performance of a specific county employee. Preparer: Jeffrey L. Mincks Attachments: 1-1 Yes LZ Title: County Attorney 0425:98006.1 u '300.103 Chesterfield Sheriff's Office partnership with the Chesterfield Food Bank M, C H E S T E R F I E L D 00 FOODBANK QFFICE QF THE SH1jEJT1FF CHESTERFIELD, VA 2/7/2017 1 mp 1 kn yr kkil v. '' �r CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 22, 2017 Item Number: 12.A. Subject: Resolution Recognizing Mr. George L. Fickett, Jr., Information Systems Technology Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Mr. George L. Fickett, Jr. for 45 years of dedicated service to the Chesterfield County Information Systems Technology Department. Preparer: Barry CondreV Attachments: 0 Yes Title: Chief Information Officer, IST 1-1 No 00 RECOGNIZING MR. GEORGE L. FICKETT, JR. UPON HIS RETIREMENT WHEREAS, Mr. George L. Fickett, Jr. will retire from the Chesterfield County Information Systems Technology Department on March 1, 2017, after providing 45 years of quality service to the citizens of Chesterfield County; and WHEREAS, Mr. Fickett began his career in the Utilities Department in September 1971 as a Draftsman; and WHEREAS, Mr. Fickett continued his career in the Environmental Engineering Department, being one of the original 22 employees transferred from the Utilities Department in February 1977, in the position of Senior Drafting and Design Technician with the responsibility for updating the county's tax maps with new subdivision lots and new parcels; and WHEREAS, Mr. Fickett has been consulted by neighboring jurisdictions and military installations to assist in establishing building addressing grids and systems where none had previously existed; and WHEREAS, Mr. Fickett has performed many important land activities including drawing easement plats, locating geodetic control monuments, and performing simple surveys of county property and easements; and WHEREAS, Mr. Fickett continued his career with the Environmental Engineering Department as a GIS Specialist in the field of computer mapping in 1991 with the implementation of the county's geographic information system, where he quickly learned to draft maps with a computer as opposed to pen and ink on mylar; and WHEREAS, Mr. Fickett was transferred to the Department of Information Systems Technology in 2009 as a GIS Specialist; and WHEREAS, by virtue of his long tenure with Chesterfield County, Mr. Fickett has been a mentor to other staff, and has a wealth of institutional knowledge relating to land development activities; and WHEREAS, Mr. Fickett held the position of chair of the Civil War Sites Committee for the Chesterfield County Historical Society from 1987 to 2005; and WHEREAS, Mr. Fickett has led Civil War land preservation activities, having saved from development, by land donation from respective developers, the following parks: Fort Stevens, Fort Wead, Fort Harrison, Battery Dantzler, Howlett Line Park, Sgt. James Engle Park, and the Ware Bottom Church Battlefield Park; and WHEREAS, Mr. Fickett received a "Take Pride in America" award from the National Park Service in December 1987 for his efforts in saving the land that became the Howlett Line Park; and WHEREAS, Mr. Fickett worked with the county and the federal government in securing a $176,500 grant in 2002 to purchase the site that would become the Ware Bottom Church Battlefield Park; and ()ulor- CH-L D WHEREAS, Mr. Fickett, with the assistance of Mr. David Roth, editor of Blue and Gray Magazine, created the first 28 -mile driving tour of the Bermuda Hundred Campaign in 1995, which contained eight designated sites; and WHEREAS, Mr. Fickett assisted the Chesterfield County Historical Society in expanding the tour of the Bermuda Hundred Campaign to a 58 -mile driving tour, which includes a total of 26 sites that follows the routes of the Army of the James during the campaign; and WHEREAS, Mr. Fickett has given his own time to map the remaining earthworks in the county not currently within established park boundaries and to conduct many tours and presentations of the Bermuda Hundred Campaign to civic organizations; and WHEREAS, Mr. Fickett was recognized on September 28, 2004, by the Virginia Recreation and Parks Society as the recipient of the Society's Distinguished Volunteer Service Award for his tireless work in Civil War history preservation; and WHEREAS, Mr. Fickett has worked tirelessly with the county to purchase the original Point of Rocks site of the Civil War hospital commissioned by General Benjamin Butler of the Army of the James; and WHEREAS, Mr. Fickett served on the Chesterfield County Sesquicentennial of the American Civil War Committee to generate interest and activities surrounding the Battle of Drewry's Bluff and the Bermuda Hundred Campaign; and WHEREAS, Mr. Fickett's humble character, selfless dedication to Chesterfield County, the land development processes, and the history of the county are a model for all county employees. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of February 2017, publicly recognizes Mr. George L. Fickett, Jr., and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Fickett and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Page 1 of 1 Meeting Date: February 22, 2017 Item Number: 12.113. Subject: Joseph E. Pittman, Jr. Award for Continuous County Service County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to recognize the outgoing Pittman Award holder, George Fickett and his successor, John Harmon. Summary of Information: The Joseph E. Pittman, Jr., Award for Continuous County Service was established in March 1996 to be presented to the longest tenured employee with Chesterfield County. It was named in honor of Chief Pittman who served the county for almost 39 years, the last 21 years as Police Chief. The following have been recipients of the award: Name Grace Kidd Joan Swearengin Evelyn Price William Cable George Fickett Department Treasurer's Office Utilities Department Treasurer's Office Environmental Engineering Information Systems Technology Now with the retirement of Mr. Fickett after 45-1/2 years, the award will be passed to Mr. John Harmon, who has been a county employee since September 1974. Preparer: Mary Martin Selby Attachments: Yes No F Title: Director of Human Resources UUU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 22, 2017 Item Number: 12.C. Subject: Resolution Recognizing Donald E. Newton Jr., Sheriff's Office, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Donald E. Newton Jr. will retire from the Sheriff's Office on March 1, 2017, after 36 years of service to Chesterfield County. Preparer: Karl S. Leonard Attachments: E Yes 1:1 No Title: Sheriff # onoo , 08 RECOGNIZING LIEUTENANT COLONEL DONALD E. NEWTON JR. UPON HIS RETIREMENT WHEREAS, Lieutenant Colonel Donald E. Newton Jr. will retire from the Chesterfield County Sheriff's Office on March 1, 2017, after providing over 36 years of outstanding quality service to the residents of Chesterfield County; and WHEREAS, Lieutenant Colonel Newton has faithfully served the county in the capacity of Volunteer Firefighter, Special Police Officer, Deputy, Corporal, Investigator, Lieutenant, Captain, Major, and Lieutenant Colonel; and WHEREAS, Lieutenant Colonel Newton began his career with the county in July 1980, working for the Utilities Department until December 1984, and joined the Chesterfield County Special Police in February 1981 and served until 1985; and WHEREAS, Lieutenant Colonel Newton joined the Chesterfield County Sheriff's Office in July 1985 and holds the rare distinction of having served under six Sheriffs, Emmett L. Wingo, James W. Mutispaugh, Walter Minton, Clarence G. Williams Jr., Dennis S. Proffitt, and Karl S. Leonard; and WHEREAS, Lieutenant Colonel Newton served as a Shift Deputy, Assistant Shift Supervisor, Investigator, Shift Commander, Jail Security Commander, Jail Administrator, Director of Training, Internal Affairs Officer, Inspector, Courts Commander, Chief Deputy of Professional Standards, and Chief Deputy of Operations; and WHEREAS, Lieutenant Colonel Newton served as a Department of Criminal Justice Services (DCJS) Instructor with specialties in Defensive Tactics and Firearms, directly impacting new recruits and deputies to be the best trained and best prepared they could be; and WHEREAS, in the fall of 1985, Lieutenant Colonel Newton along with other deputies foiled the escape attempt of six inmates who had breached the inner security wall of an inmate housing unit, and all six inmates were convicted of attempted escape and vandalism; and WHEREAS, in the spring of 1986, Lieutenant Colonel Newton was instrumental in the capture of an inmate who had escaped custody from a State Trooper while at the Magistrate's Office; the inmate fled the Courthouse complex on foot, and Lieutenant Colonel Newton along with his Sergeant, tracked through the night and apprehended the inmate the next day without incident; and WHEREAS, in the spring of 1988, under Lieutenant Colonel Newton's vision and leadership, the Special Operations Response Team was formed with Lieutenant Colonel Newton serving as the team's commander until 1993; and WHEREAS, under Lieutenant Colonel Newton's leadership, plans for an addition to the jail were conceived and construction began in 1993; the building became known as "C" building and helped relieve overcrowding in the main jail, and at the end of the project, Lieutenant Colonel Newton instructed each deputy in the operation of the new facility; and WHEREAS, in May of 1998, Lieutenant Colonel Newton was transferred to the Training Division as the Director of Training where under his leadership the Sheriff's Office successfully undertook the arduous task of transitioning from .38 caliber revolvers to the Glock .40 caliber semi -auto pistol; and WHEREAS, Lieutenant Colonel Newton served on numerous committees, process action teams, and boards, including the county's original TQI Implementation Committee, the Chesterfield County Fair Association and most recently as Chair of the Chesterfield Food Bank Board of Directors, as well as many others; and WHEREAS, Lieutenant Colonel Newton has provided the Chesterfield County Sheriff's Office with many years of loyal and dedicated service and has been dedicated and committed to serving the citizens of Chesterfield County as a volunteer and career public safety officer since the age of 16 and has been loyal to his profession for over 31 years as a Deputy Sheriff; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Lieutenant Colonel Newton's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of February 2017, publicly recognizes Lieutenant Colonel Donald E. Newton Jr. and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Lieutenant Colonel Newton, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. rl n .1 -0 U U1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: February 22, 2017 Item Number: 13.A. Subiect: Advertisement of Tax Rates for Tax Year 2017 and Advertisement of the Proposed FY2018 Budget, the Proposed FY2018-FY2022 Capital Improvement Program, the Community Development Block Grant and HOME Investment Partnership Grant Programs, and Other Ordinance Changes County Administrator's Comments: County Administrator: Board Action Requested: Authorize advertisement of 2017 calendar year tax rates, the proposed FY2018 budget, the proposed FY2018-FY2022 Capital Improvement Program, the proposed FY2018 Community Development Block Grant and HOME Investment Partnership Grant Programs, and other ordinance changes for public hearings on March 29, 2017, as outlined below. Summary of Information: The Board is requested to establish March 29, 2017, for public hearings on tax rates, the proposed FY2018 budget, the proposed FY2018-FY2022 Capital Improvement Program, the proposed FY2018 Community Development Block Grant and HOME Investment Partnership Grant Programs, and other ordinance changes. Advertising requirements differ depending on the item; therefore, approval for these ads now ensures that legal notices are advertised in a timely and prescribed manner. This item requests authorization to advertise the necessary public hearings in accordance with the state code. Preparer: Matt Harris Attachments: 1-1 Yes ® No Title: Director of Budget and Management 4 0001ill CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Tax Rates: The real estate tax rate to offset the changes in assessed value as prescribed by the Code of Virginia (excluding new construction) is $0.94 per $100 in assessed value. The Board must advertise a rate for each tax classification for the 2017 tax year. The advertised rate leaves the Board the flexibility to adopt any rate up to, but not higher than the one advertised. The county's existing tax rate of $.96 has been in place since 2014. The existing tax rates are shown below. Category Rate Real Estate (January 2017) $0.96 Tangible Personal Property (excluding automobiles and $0.96 trucks)and Real Estate for Public Service Corporations $7.64/ERU/month Personal Property $3.60 Personal Property (automobiles and trucks) of Public $3.60 Service Corporations Personal Property Tax for members of Volunteer Rescue $0.96 Squads, Volunteer Fire Departments, Volunteer Police Chaplains, and Auxiliary Police Personal Property Tax for Wild and Exotic Animals $0.01 Personal Property Tax for Motor Vehicles that use $3.24 "Clean and Special Fuels" Machinery and Tools $1.00 Personal Property Tax for Motor Vehicles, Trailers, $0.96 And Semi -Trailers with a gross weight of 10,000 Pounds or more Airplanes $0.50 Personal Property Tax for Specially Equipped Motor $0.01 Vehicles Utilities Rates: capital projects, current revenues, operating, debt displayed below: The Utilities Department's analysis of the FY2018 budget, and projections over the next ten years indicate that without fee increases, will not be sufficient to cover and capital expenses. The proposed Utility rates are Fee Rate Customer cost charges $5.08 /month Water commodity cost charge $1.88/Ccf Water capacity cost charge $7.64/ERU/month Wastewater commodity cost charge $2.15/Ccf Wastewater capacity cost charge $14.15/ERU/month UUji 12 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA A net total increase of $4.2 million in revenues is anticipated from the change in the unit rate of the commodity, capacity, and customer charges ($1.6M in commodity charges, $2.4M in capacity charges, and $200,000 in customer charges). A typical bi-monthly bill will increase from $120.38 to $126.28. There are no proposed rate changes for utility connection fees for water and sewer service. The Utilities Department has improved the biological nutrient removal process at the wastewater treatment plants resulting in a reduction in operational costs to remove nutrients. An approximate 5 percent reduction in the strong waste surcharge rate is being proposed for Total Nitrogen and Total Phosphorus for industries that pay a strong waste surcharge. The proposed strong waste surcharge rates are displayed below: Waste Surcharge Rate ($/lb.) -Strong Total Nitrogen > 40 mg/L $1.56 Total Phosphorus > 8 mg/L $4.82 The Code of Virginia requires that public hearings on the budget and on tax rates be held at different times, but can be on the same day. Therefore, public hearings are planned to be advertised for March 29, 2017 as follows: Topic Time Utilities Department Ordinance Changes 6:00 p.m. Tax Rates 6:05 p.m. Proposed Program FY2018 Community Development Block Grant 6:10 P.M. Proposed FY2018-FY2022 Capital Improvement Program 6:20 p.m. Proposed FY2018 Budget 6:30 p.m. 0 Ut' I 1`� ' �ui 13 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Zea J� Meeting Date: February 22, 2017 Item Number: 133.11. Subiect: Nomination/Appointment to Towing Advisory Board County Administrator's Comments: County Administrator:--( Board Action Requested: Nominate /appoint (replace) a current member from the Police Department to serve on the Towing Advisory Board (TAB). Summary of Information: In 1993, the Board of Supervisors established a program, pursuant to state statute, for County police to arrange for towing service for a vehicle involved in a crash (or which otherwise became inoperable) when the driver did not know a towing company to call or when the vehicle was unattended or abandoned. As part of this state -regulated program, towing companies can apply to be placed on a County towing list that the ECC dispatcher uses for police -requested tows. These companies must agree to abide by the terms of a towing services contract that specifies certain operational requirements as well as the towing fees that may be charged. The towing services contract must be approved by the Board of Supervisors. This state statute also required the Board to establish a towing advisory board to advise the Board concerning appropriate terms of the towing services contract. Accordingly, on February 24, 2016, the Board voted to restructure the composition of the TAB. The new structure of the TAB includes two members from the towing and recovery operators, two members from the Chesterfield County Police Department, and one member from the general public. Preparer: Thierry G. Dupuis Attachments: 1:1 Yes 0 No Title: Chief of Police CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) TAB members are to be appointed by and serve at the pleasure of the Board of Supervisors. In accordance with the February 24, 2016 restructuring, TAB members will serve three-year terms and are permitted to serve two consecutive terms. The following members began their terms as members of the TAB on September 1, 2016: Mr. Bruce Eagle, Eagle Towing (current Chair) Ms. Cynthia Pearce, Fred's Wrecker Service Mr. Asbury W. Quillian (current community member) Sergeant Layne Hellerstedt (current Towing Coordinator) Lieutenant John Miller (Administrative Lieutenant for Uniform Operations Bureau) As Sgt. Layne Hellerstedt is being transferred to another position in the police department, she will need to be replaced on the TAB. Sergeant Adrian Otero will be assigned as the new Towing Coordinator. Accordingly, Colonel Dupuis requests that the Board appoint Sgt. Otero to replace Sgt. Hellerstedt as a Chesterfield Police Department representative on the TAB. Under the existing Rules of Procedure, appointments to boards and committees may be nominated and appointed at the same meeting. Nominees are voted on in the order in which they are nominated. n cl n �, U �j U �. -15 I W I MOM V SX91=11 Will I Page 1 of 2 Meeting Date: February 22, 2017 Item Number: 13.B.2. Subiect: Nomination/Appointment/Reappointment of Preservation Committee Members County Administrator's Comments: County Administrator: Board Action Reauested: Nominate/reappoint the following persons to the Preservation Committee for a three-year term: Mary Ellen Howe, James V. Daniels, John V. Cogbill, III, David Dutton, J. Carl Morris, and Andrew Scherzer. Nominate/ appoint the following person to the Preservation Committee for a three-year term: Julie Crow. Summary of Information: The Chesterfield County Preservation Ordinance (Secs. 19.1-20 through 19.1- 24) calls for a seven -member committee appointed by the Board to serve a three-year term. The ordinance specifically identifies that at least one representative be appointed with expertise in the following areas: • Architect or Landscape Architect (Scherzer, Crow) • Contractor (Daniels) • Representative of a local historical society (Howe) • Professional Expertise Preservation (Morris, Dutton) Preparer: Kirkland A. Turner Title: Director of Planning Attachments: Yes No # U CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) The following members have agreed to be reappointed to serve a three-year term from March 9, 2017, to March 8, 2020: Mary Ellen Howe (resident of the City of Petersburg), James V. Daniels (Bermuda), J. Carl Morris (Dale), Andrew Scherzer (Midlothian) , John V. Cogbill (Clover Hill) , and David Dutton (Midlothian) . The following person has expertise in the field of historic architecture and has agreed to be appointed to serve a three-year term: Julie Crow (Midlothian). Board members concur with these appointments. Under the existing Rules of Procedure, appointments to boards and committees may be nominated and appointed at the same meeting. Nominees are voted on in the order in which they are nominated. C?%ESTERFIELD C01111TT BOARD OF SUu� PERVISORS 4GEk1S4b,- Page 1 of 1 Meeting Date: February 22, 2017 Item Number: 13.C.1.a.1. Subject: Resolution Recognizing Master Deputy Charles A. Gaillard, Sheriff's Office, Upon His Retirement County Administrator's Comments: County Administrator:�� Board Action Requested: Adoption of the attached resolution. Summary of Information: Master Deputy Charles A. Gaillard will retire on March 1, 2017, after 17 years of service to Chesterfield County. Preparer: Karl S. Leonard Attachments: 0 Yes F-1No Title: Sheriff RECOGNIZING MASTER DEPUTY CHARLES A. GAILLARD UPON HIS RETIREMENT WHEREAS, Master Deputy Charles A. Gaillard will retire from the Chesterfield County Sheriff's Office on March 1, 2017, after providing over 17 years of outstanding quality service to the residents of Chesterfield County; and WHEREAS, Master Deputy Gaillard served the county in the capacity of Deputy, Deputy First Class, Master Deputy, and Sergeant; and WHEREAS, Master Deputy Gaillard began his career with the Chesterfield County Sheriff's Office in October 1998 and served under three Sheriff's; Clarence G. Williams Jr., Dennis S. Proffitt and Karl S. Leonard; and WHEREAS, Master Deputy Gaillard served as a Jail Deputy, Jail Shift Supervisor, Transportation Deputy, and Quartermaster Deputy; and WHEREAS, Master Deputy Gaillard served as a Field Training Officer, ensuring that those individuals assigned under his instruction met the highest standards of the Sheriff's Office; and WHEREAS, Master Deputy Gaillard received numerous letters of appreciation, commendations, and Employee of the Quarter for his dedicated service to the citizens of Chesterfield County, including aid provided to citizens in distress, participation in community service, and participation on several project teams. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Master Deputy Charles Gaillard and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. cg CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 22, 2017 Item Number: 13.C.I.a.2. Subiect: Resolution Recognizing Sergeant Edward M. Wessel, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Sergeant Edward M. Wessel retired from the Police Department on February 1, 2017, after providing over 31 years of service to the residents of Chesterfield County. Preparer: Lt. Colonel Daniel W. Kelly Title: Deputy Chief of Police Attachments: 0 Yes F-1 No # 000120 RECOGNIZING SERGEANT EDWARD M. WESSEL UPON HIS RETIREMENT WHEREAS, Sergeant Edward M. Wessel retired from the Chesterfield County Police Department on February 1, 2017, after providing over 31 years of outstanding quality service to the residents of Chesterfield County; and WHEREAS, Sergeant Wessel has faithfully served the county in the capacity of Patrol Officer, Police Detective and Police Sergeant; and WHEREAS, during his tenure, Sergeant Wessel served as a Field Training Officer, General Instructor, Firearms Instructor, Driving Instructor, Hostage Negotiations Team Leader, and also served frequently in the role of Watch Commander; and WHEREAS, Sergeant Wessel has served as a Police Sergeant for more than 25 years in various areas of the Police Department, including Patrol, Training Academy, Vice and Narcotics Unit, Street Drugs Unit, and Special Victims Section; and WHEREAS, Sergeant Wessel is much respected and known for his exceptional knowledge of laws, motivational skills, leadership, and supervisory style; and WHEREAS, Sergeant Wessel was recognized with a Chief's Commendation for his diligent work and team participation in the resolution of a very difficult homicide case where very limited information was given, and through coordination of efforts and a comprehensive investigation, the case was brought to a successful conclusion with the identification and arrest of three suspects; and WHEREAS, Sergeant Wessel was the recipient of a Life Saving Award for his quick and decisive actions while exposed to the threat of hostile gunfire, when he and a fellow officer retrieved the unresponsive victim, who had suffered a gunshot wound, transported the victim to waiting EMS personnel, and their actions resulted in saving the victim's life; and WHEREAS, Sergeant Wessel was presented with a Unit Citation in 2011 for his teamwork with the other detectives in handling over 1,100 active cases involving over 1,400 victims, achieving an extremely high case clearance rate, resolving 100 percent of the homicide cases and resulting in the arrest of over 250 suspects; and WHEREAS, Sergeant Wessel was recognized with the Mason T. Chalkley Supervisory Award for Excellence for his dedication to his officers and co- workers that resulted in a high level of professionalism and motivation to each of them, for demanding the absolute best from his officers exemplified by the high standard of performance he set for himself, for serving as a role model and a mentor for his officers, and for emphasizing the importance of a healthy work/life balance; and WHEREAS, Sergeant Wessel is recognized for his excellent communications and human relations skills, his strong work ethic and his teamwork, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County during his exemplary career; and WHEREAS, during his tenure, Sergeant Wessel has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Sergeant Wessel has provided the Chesterfield County Police Department with several decades of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Sergeant Wessel's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Sergeant Edward M. Wessel and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 22, 2017 Item Number: 13.C.1.a.3. Subject: Resolution Recognizing Mr. Charles H. Haire, Jr., Home Incarceration Supervisor at the Juvenile Detention Home upon his Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adopt the attached resolution. Summary of Information: Mr. Charles H. Haire, Jr. retired from the Juvenile Detention Home on February 1, 2017, after providing over 31 years of service to the citizens of Chesterfield County. Preparer: Marilyn G. Brown Title: Director Attachments: Yes No # 0 WHEREAS, Mr. Charles H. Haire, Jr. retired from the Chesterfield County Juvenile Detention Home on February 1, 2017, after providing over 31 years of quality service to the citizens of Chesterfield County; and WHEREAS, Mr. Haire has faithfully served the county's Juvenile Detention Home in numerous capacities as a youth supervisor, home incarceration officer and home incarceration supervisor; and WHEREAS, Mr. Haire has provided the residents of the Chesterfield Juvenile Detention Home with quality care and supervision; and WHEREAS, as the Home Incarceration Program Supervisor, Mr. Haire has worked with program participants and their families to ensure that court - involved youth are afforded an opportunity to remain in their homes, schools, and communities as an alternative to secure detention without compromising public safety or personal accountability; and WHEREAS, as a Home Incarceration Officer and as the Home Incarceration Program Supervisor, Mr. Haire has forged valuable and trusting relationships with court officials, Court Services' Unit staff, law enforcement, school personnel, and most importantly, parents, to ensure the success of program participants; and WHEREAS, as a Home Incarcei Program Supervisor, Mr. Hair performance expectations by wo families to ensure their success of secure detention safely and safety; and ation Officer and as the Home Incarceration � has regularly exceeded state -mandated -king with program participants and their in the program, thereby keeping children out appropriately without compromise to public WHEREAS, as a Home Incarceration officer and as the Home Incarceration Program Supervisor, Mr. Haire was routinely complimented by the judiciary, court officials, program participants and their families for his demeanor, responsiveness, and genuine commitment to the success of his program participants; and WHEREAS, Mr. Haire was certified and served as an instructor in Handle With Care, the Department of Juvenile Justice's mandated physical restraint program; and WHEREAS, Mr. Haire was a TQI graduate; and WHEREAS, Mr. Haire has dedicated his entire career of 31 and a half years of service to working with troubled youth. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Charles H. Haire, Jr., and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his years of loyal service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. wR�oG CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA ,19 8G1T1� Meetina Date: February 22. 2017 Item Number: 13.C.1.b. Subiect: Adoption of a Resolution Authorizing and Providing for the Issuance and Delivery of an Issue Not to Exceed $21,000,000 for Refunding of General Obligation Public Improvement Refunding Bonds of the County County Administrator's Comments: County Administrator: Board Action Requested: Adopt a resolution granting authorization and providing for the issuance and delivery of an issue not to exceed $21,000,000 for refunding the outstanding Series 2007B General Obligation Public Improvement Refunding Bonds and closing costs. Summary of Information: Staff periodically reviews the county's portfolio of outstanding debt for the opportunity to refinance when interest rate conditions are favorable for producing debt service savings. Refunding candidates are evaluated based a couple of criteria: 1) the total amount of present value savings available, and 2) the total amount of present value savings as a percentage of the total amount to be refunded. The County's refunding guidelines suggest that any refunding should generate at least $500,000 in aggregate savings, and that savings should be at least five percent of the total amount to be refunded. Staff worked with the county's financial advisors, Davenport & Company LLC, to analyze the county's debt portfolio to determine if the market is favorable for refunding issuances, and identified the Series 2007B General Obligation bonds as an eligible refunding candidate that meets both criteria. Preparer: Matt Harris Attachments: 0 Yes 1-1 No Title: Budget & Management Director CHESTERFIELD • BOARD OF SUPERVISORS Page 2 of '33 AGE& I I r% A I Summary of Information (continued): Davenport issued a Request for Proposal (RFP) on behalf of the county for a commercial loan with the proceeds to be used for refunding the Series 2007B General Obligation Public Improvement Refunding bonds. The county received strong interest in the refunding with ten proposals, a number of which beat the rate and savings assumptions that had been projected. In the end, the county will refinance the outstanding bonds at a rate of 1.57 percent with present value savings of $1.326 million (6.64 percent) over the period from FY2017 - FY2022. These savings will be split between the county and schools based on the county -school split of the original sale with school's realizing approximately 73 percent of the debt service savings. Staff recommends approval. U A RESOLUTION AUTHORIZING AND PROVIDING FOR THE ISSUANCE AND DELIVERY OF AN ISSUE OF NOT TO EXCEED TWENTY-ONE MILLION DOLLARS ($21,000,000) AGGREGATE PRINCIPAL AMOUNT OF GENERAL OBLIGATION PUBLIC IMPROVEMENT REFUNDING BONDS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, FOR THE PURPOSE OF PROVIDING FUNDS TO REFUND IN ADVANCE OF THEIR STATED MATURITIES AND REDEEM CERTAIN OUTSTANDING GENERAL OBLIGATION PUBLIC IMPROVEMENT BONDS OF THE COUNTY C] a01WV 111aWWTfT.��Z�] i►Y�1»1.��/f.Y�7 7►Y�7�II1i:19[��Iihfll�`K00 CHESTERFIELD, VIRGINIA: Findings and Determinations. a) The County of Chesterfield, Virginia (the "County"), has been advised by the County's Financial Advisor that the refunding in advance of their stated maturities of all or a portion of certain currently outstanding issues of general obligation public improvement bonds of the County, including, without limitation, all or a portion of the County of Chesterfield, Virginia, General Obligation Public Improvement Refunding Bonds, Series B of 2007, dated April 11, 2007 (the "Series 2007B Bonds"), may result in debt service cost savings to the County. The Board of Supervisors desires to authorize the issuance and sale of one or more series of general obligation public improvement refunding bonds to be issued from time to time to provide for the refunding and defeasance of all or a portion of such outstanding general obligation public improvement bonds, including, without limitation, all or a portion of the outstanding Series 2007B Bonds, and all or a portion of such other series of outstanding general obligation public improvement bonds or general obligation public improvement refunding bonds, the refunding of which shall be recommended by the County's Financial Advisor (such bonds to be refunded in advance of their stated maturities being referred to hereinafter as the "Refunded Bonds"), and to pay costs of issuance of such refunding bonds authorized hereby. In the judgment of the Board of Supervisors, it is necessary and expedient to authorize the issuance and sale of General Obligation Public Improvement Refunding Bonds in the aggregate principal amount of not to exceed Twenty -One Million Dollars ($21,000,000) for the purpose of providing funds to refund and defease all or a portion of the Refunded Bonds and to pay the costs of issuing such Bonds. Authorization of General Obligation Public Improvement RefundingBonds. b) For the purpose of providing funds for the refunding and defeasing of all or a portion of the Refunded Bonds, there are hereby authorized to be issued and delivered one or more series of general obligation public improvement refunding bonds of the County in an aggregate principal amount not exceeding $21,000,000 to be designated and known as "General Obligation Public Improvement Refunding Bonds" (the "Bonds"). The Bonds are to be issued pursuant to the provisions of Title 15.2, Chapter 26, of the Code of Virginia, 1950, the same being the Public Finance Act of 1991 (the "Public Finance Act of 1991 "). The Bonds shall be issued in fully -registered form, shall be dated such date, shall be issued in one or more series from time to time, shall bear interest from their date payable on such dates and shall have such series designation as shall be determined by the County Administrator. The Bonds shall mature and become due and payable on such date or dates not exceeding six (6) years from their date and in such principal amounts on each such date as shall be determined by the County Administrator. Approval of the Details and Issuance and Delivery of the Bonds. c) The Bonds may be issued and delivered directly by the County to one or more lenders to evidence one or more loans made to the County by one or more lenders in accordance with any proposal made by such lender(s) to the County pursuant to any Request for Proposal issued by the County for any such loan (hereinafter any such Request for Proposal of the County and any proposal from any lender(s) submitted in response thereto shall be collectively referred to as a "Financing Proposal"). The Bonds may also be issued and sold pursuant to a competitive sale by the County, which competitive sale may be contemporaneous with a competitive sale of any other bonds of the County, including, without limitation, the general obligation public improvement bonds approved by the voters of the County at the election duly called and held under the Public Finance Act of 1991 on November 5, 2013. There is hereby delegated to the County Administrator authority, without further action by the Board of Supervisors, to issue and deliver the Bonds as authorized hereby at such price, and on such other terms and conditions as shall be provided in any Financing Proposal (in such form and containing such terms and conditions as the County Administrator may deem advisable, subject to the provisions hereof) or as provided in any Official Notice of Sale relating to any competitive sale of the Bonds. In connection with any competitive sale of the Bonds, the County Administrator is hereby authorized to cause to be prepared and disseminated (via electronic dissemination or otherwise) an Official Notice of Sale of the Bonds in such form and containing such terms and conditions as the County Administrator may deem advisable, subject to the provisions hereof. The County Administrator is hereby authorized to accept any Financing Proposal with respect to the Bonds upon such terms and conditions as the County Administrator may deem advisable; provided (i) that the true interest cost to the County as specified in such Financing Proposal is not in excess of two percent (2.00%), subject to such adjustments as shall be acceptable to the County Administrator, as set forth in the Bonds and in any Financing Proposal accepted by the County, including, without limitation, adjustment upon the occurrence of any event of taxability with respect to the Bonds, and (ii) that any premium payable upon the optional redemption of the Bonds shall not exceed the premium as set forth in any Financing Proposal accepted by the County, which premium may include a "make -whole" amount to be calculated in accordance with any "make - whole" formula acceptable to the County Administrator as set forth in the Bonds and in any Financing Proposal accepted by the County. The County Administrator is hereby further authorized to determine, or to modify the provisions of this resolution with respect to, the dated date of the Bonds, the interest payment dates for the Bonds, the dates on which the Bonds shall mature and the principal amount of the Bonds maturing on each such maturity date and to fix the rates of interest to be borne by the Bonds of each maturity as specified in the Financing Proposal accepted by the County Administrator in accordance with the immediately preceding sentence. The County Administrator is also hereby authorized to receive competitive bids for the purchase of the Bonds and, without further action by the Board of Supervisors, to accept the bid offering to purchase the Bonds at the lowest true interest cost to the County, computed in accordance with the provisions of the Official Notice of Sale; provided (i) that such bid is in conformity with the -2- sU J .� Official Notice of Sale, (ii) that the true interest cost to the County as specified in such bid is not in excess of three percent (3.00%), and (iii) that any premium payable upon the optional redemption of the Bonds shall not exceed two percent (2.00%), and provided further that the County shall have received on the date of sale of the Bonds, the good faith deposit specified in the Official Notice of Sale. The County Administrator is hereby further authorized to determine, or to modify the provisions of this resolution with respect to, the dated date of the Bonds, the interest payment dates for the Bonds, the dates on which the Bonds shall mature and the principal amount of the Bonds maturing on each such maturity date and to fix the rates of interest to be borne by the Bonds of each maturity as specified in the competitive bid accepted by the County Administrator in accordance with the immediately preceding sentence. In accordance with and subject to the provisions of any Official Notice of Sale of the Bonds, bidders may provide that all of the Bonds sold at competitive sale shall be issued as serial Bonds or may provide that any two or more consecutive annual principal amounts shall be combined into one or more term Bonds. If the successful bidder so designates principal amounts to be combined into one or more term Bonds, each such term Bond shall be subject to mandatory sinking fund redemption commencing on such date in the first year which has been combined to form such term Bond and continuing on such date in each year thereafter until the stated maturity date of that term Bond. The amount redeemed in any year shall be equal to the principal amount of serial Bonds sold at competitive sale that would otherwise have matured in such year. Bonds sold at competitive sale to be redeemed in any year by mandatory sinking fund redemption shall be redeemed at par and shall be selected by lot from among the Bonds then subject to redemption. The County, at its option, may credit against any mandatory sinking fund redemption requirement term Bonds of the maturity then subject to redemption which have been purchased and cancelled by the County or which have been redeemed and not theretofore applied as a credit against any mandatory sinking fund redemption requirement. In the event of a competitive sale of the Bonds, the County Administrator is hereby further authorized to execute and deliver to the purchasers of the Bonds sold at competitive sale, a Continuing Disclosure Certificate evidencing the County's undertaking, to comply with the continuing disclosure requirements of Paragraph (b)(5) of such Rule 15c2-12 to the extent applicable to the Bonds. In the event of a competitive sale of the Bonds, the County Administrator, the Director of Accounting and the County Attorney are hereby authorized to execute and deliver to the purchasers of any Bonds sold at competitive sale, one or more certificates in the forms provided for in the Official Statement relating to the Bonds. i) In the event that the Bonds are issued and delivered pursuant to a Financing Proposal accepted by the County Administrator as provided herein, one Bond representing each maturity of the Bonds will be issued to and registered in the name of the lender designated in the Financing Proposal. Principal of and interest on any such Bonds registered in the name of any such lender designated in any Financing Proposal shall be paid directly by the County Treasurer, as Registrar and Paying Agent, to such registered owner. In the event that the Bonds are sold pursuant to a competitive sale as provided herein, the following shall apply with respect to such Bonds sold at competitive sale: One Bond representing each maturity of the Bonds will be issued to and registered in the name of Cede & Co., as nominee of The Depository Trust Company, New York, New York ("DTC"), or in the name of such other nominee of DTC as may be requested by an authorized representative of DTC, as registered owner of the Bonds, and each such Bond shall be immobilized in the custody of DTC. DTC will act as securities depository for the Bonds. Individual purchases will be made in book -entry form only, in the principal amount of $5,000 or any integral multiple thereof. Purchasers will not receive physical delivery of certificates representing their interests in the Bonds purchased. Principal and interest payments on the Bonds will be made by the County by wire transfer to DTC or its nominee, Cede & Co., or such other nominee of DTC, as registered owner of the Bonds, which will in turn remit such payments to the DTC participants for subsequent disbursal to the beneficial owners of the Bonds. Transfers of principal and interest payments to DTC participants will be the responsibility of DTC. Transfers of such payments to beneficial owners of the Bonds by DTC participants will be the responsibility of such participants and other nominees of such beneficial owners. Transfers of ownership interests in the Bonds will be accomplished by book entries made by DTC and, in turn, by the DTC participants who act on behalf of the indirect participants of DTC and the beneficial owners of the Bonds. The County will not be responsible or liable for sending transaction statements or for maintaining, supervising or reviewing records maintained by DTC, its participants or persons acting through such participants or for transmitting payments to, communicating with, notifying, or otherwise dealing with any beneficial owner of the Bonds. So long as the Bonds are in book -entry only form, the County Treasurer will serve as Registrar and Paying Agent for the Bonds in accordance with the provisions of Section 4 hereof. The County reserves the right to designate a successor Registrar and Paying Agent for the Bonds if the County so determines. Bonds issued pursuant to a Financing Proposal shall not be assigned CUSIP numbers. CUSIP identification numbers may be printed on Bonds sold at competitive sale, but neither the failure to print any such number on any such Bonds, nor any error or omission with respect thereto, shall constitute cause for failure or refusal by the successful bidder for the Bonds to accept delivery of and pay for the Bonds in accordance with the terms of its bid to purchase the Bonds at competitive sale. No such CUSIP number shall constitute or be deemed to be a part of any Bond or a part of the contract evidenced thereby and no liability shall attach to the County or any of its officers or agents because of or on account of any such number or any use made thereof. The following paragraphs (i) -(iv) apply solely to Bonds sold at competitive sale. The County Administrator and other appropriate officials and employees of the County are hereby authorized to prepare and distribute, or cause to be prepared and distributed (via electronic dissemination or otherwise), to prospective purchasers of any Bonds to be sold at competitive sale, a Preliminary Official Statement relating to such Bonds. All actions, if any, taken by the officials, employees, agents and attorneys of the County with respect to the preparation and distribution of such Preliminary Official Statement prior to the date hereof are hereby ratified and confirmed. (ii) The County Administrator and other appropriate officials and employees of the County are hereby authorized to prepare, or to cause to be prepared, a final Official Statement relating to any Bonds to be sold at competitive sale, such final Official Statement to be in substantially the form of the Preliminary Official Statement with the completion therein of the information with respect to the interest rates to be borne by the Bonds as specified by the successful bidder for the Bonds and other definitive details of the Bonds determined upon the competitive sale of the Bonds to the successful bidder therefor. The County Administrator is hereby authorized to execute and deliver to the representative of the purchasers of any Bonds to be sold at competitive sale, the final Official Statement relating to the Bonds in accordance with the provisions of the Official Notice of Sale relating to the Bonds. The Preliminary Official Statement relating to any Bonds to be sold at competitive sale shall be "deemed final" as of its date for purposes of Rule 15c2-12 promulgated by the Securities and Exchange Commission pursuant to the Securities Exchange Act of 1934 ("Rule 15c2-12"), except for the omission of information permitted to be omitted by Rule 15c2-12. The County Administrator is hereby authorized to execute and deliver to the representative of the purchasers of any Bonds to be sold at competitive sale, a certificate dated the date of the Preliminary Official Statement, stating that the Preliminary Official Statement is deemed final by the County for purposes of Rule 15c2-12 as of its date. Redemption. (h) The Bonds shall be subject to prepayment and redemption at the option of the County prior to their stated maturities, in whole or in part at any time, on such dates and with such redemption premiums, if any, as shall be determined by the County Administrator, subject to the provisions hereof. If any Bond or a portion thereof shall be subject to redemption and shall be called for redemption, notice of the redemption thereof, specifying the date, number and maturity of such Bond, the date and place or places fixed for its redemption, the premium, if any, payable upon such redemption and, if less than the entire principal amount of such Bond is to be redeemed, that such Bond must be surrendered in exchange for the principal amount thereof to be redeemed and a new Bond or Bonds issued equaling in principal amount that portion of the principal amount thereof not to be redeemed, shall be mailed not less than thirty (30) days prior to the date fixed for redemption (or, in the case of any Bond issued pursuant to a Financing Proposal, such shorter or longer period as shall be required by the registered owner of such Bond) by first class mail, postage prepaid, to the registered owner of such Bond at the address of such registered owner as it appears on the books of registry kept by the Registrar and Paying Agent for the Bonds. The Registrar and Paying Agent shall not be required to exchange or transfer any Bond later than the close of business on the forty-fifth (45th) day next preceding the date fixed for redemption of such Bond or any portion thereof. If notice of the redemption of any Bond shall have been given as aforesaid, and payment of the principal amount of such Bond (or the portion of the principal amount thereof to be redeemed) and of the accrued interest and premium, if any, payable upon such redemption shall have been duly made or provided for, interest on such Bond shall cease to accrue from and after the date so specified for redemption thereof. FR:P;r, „ 0 Any notice of the optional redemption of the Bonds may state that it is conditioned upon there being on deposit with the County, or the Registrar and Paying Agent for the Bonds or other designated agent of the County, on the date fixed for the redemption thereof an amount of money sufficient to pay the redemption price of such Bonds, together with the interest accrued thereon to the date fixed for the redemption thereof, and any conditional notice so given may be rescinded at any time before the payment of the redemption price of such Bonds, together with the interest accrued thereon, is due and payable if any such condition so specified is not satisfied. If a redemption of any Bonds does not occur after a conditional notice is given due to there not being on deposit with the County, or the Registrar and Paying Agent for the Bonds or other designated agent of the County, a sufficient amount of money to pay the redemption price of such Bonds, together with the interest accrued thereon to the date fixed for the redemption thereof, the corresponding notice of redemption shall be deemed to be revoked. In the event that the Bonds of any series are sold at competitive sale and are in book - entry only form, any notice of redemption will be given only to DTC or its nominee. Appointment of County Treasurer as Registrar and Paying Agent; Payment of Bonds; Books of Registry; Exchanges and Transfers of Bonds. (i) Appointment of Registrar and Paying Agent. The County Treasurer is hereby appointed Registrar and Paying Agent for the Bonds (hereinafter referred to as the "Registrar and Paying Agent"). The County reserves the right to designate a successor Registrar and Paying Agent for the Bonds if the County so determines. Payment of Bonds. (ii) The principal of and interest on the Bonds shall be payable in such coin or currency of the United States of America as at the respective dates of payment is legal tender for public and private debts. Interest on the Bonds shall be calculated on the basis of a 360 - day year comprised of twelve 30 -day months, unless otherwise set forth in the Bond issued and delivered to the registered owner thereof. The interest on the Bonds shall be payable by check mailed, wire transfer or account debit by the Registrar and Paying Agent to the registered owners of the Bonds at their addresses as the same appear on the books of registry as of the record date for the payment of interest on the Bonds, and the principal of the Bonds shall be payable as set forth in the Bonds issued and delivered to the registered owner thereof. In the event that the Bonds shall be sold at competitive sale and issued in book -entry form, the principal of and interest on the Bonds shall be payable in accordance with the arrangements made with the depository for the Bonds. Books of Registr; Exchanges and Transfers of Bonds. (iii) At all times during which any Bond remains outstanding and unpaid, the Registrar and Paying Agent shall keep or cause to be kept at its office, books of registry for the registration, exchange and transfer of the Bonds. Upon presentation at the office of the Registrar and Paying Agent for such purpose, the Registrar and Paying Agent, under such reasonable conditions and regulations as it may prescribe, shall register, exchange, transfer, or cause to be registered, exchanged or transferred, on the books of registry the Bonds as herein set forth. Any Bond may be exchanged at the office of the Registrar and Paying Agent for a like aggregate principal amount of such Bonds in other authorized principal amounts of the same interest rate and maturity. Any Bond may, in accordance with its terms, be transferred upon the books of registry by the registered owner in whose name it is registered, in person or by the duly authorized agent of such registered owner, upon surrender of such Bond to the Registrar and Paying Agent for cancellation, accompanied by a written instrument of transfer duly executed by the registered owner in person or the duly authorized agent of such registered owner, in form satisfactory to the Registrar and Paying Agent. All transfers or exchanges pursuant to this Section 5(c) shall be made without expense to the registered owners of the Bonds, except as otherwise herein provided, and except that the Registrar and Paying Agent shall require the payment by the registered owner of any Bond requesting such transfer or exchange of any tax or other governmental charges required to be paid with respect to such transfer or exchange. All Bonds surrendered pursuant to this Section 5(c) shall be cancelled. Execution and Authentication of Bonds; 0) Execution of Bonds. The Bonds shall be executed in the name of the County by the manual or facsimile signatures of the Chairman and the Clerk of the Board of Supervisors, and the corporate seal of the County shall be impressed, or a facsimile thereof printed, on the Bonds. Authentication of Bonds. The County Administrator shall direct the Registrar and Paying Agent to authenticate the Bonds and no Bonds shall be valid or obligatory for any purpose unless and until the certificate of authentication endorsed on such Bond shall have been manually executed by the Registrar and Paying Agent. Upon the authentication of any Bond, the Registrar and Paying Agent shall insert in the certificate of authentication the date as of which such Bond is authenticated as follows: (i) if the Bond is authenticated prior to the first interest payment date, the certificate shall be dated as of the date the Bonds are delivered to and paid for by the initial purchasers thereof, (ii) if the Bond is authenticated upon an interest payment date, the certificate shall be dated as of such interest payment date, (iii) if the Bond is authenticated on or after the record date for the payment of interest on the Bonds and prior to such interest payment date, the certificate shall be dated as of such interest payment date, and (iv) in all other instances the certificate shall be dated the date upon which the Bond is authenticated. The execution and authentication of the Bonds in the manner above set forth is adopted as a due and sufficient authentication of the Bonds. Tax Covenant. To the extent it shall be contemplated at the time of their issuance that any Bonds issued hereunder shall be excludable from gross income for purposes of federal income taxation, the County covenants and agrees to comply with the provisions of Sections 103 and 141-150 of the Internal Revenue Code of 1986 and the applicable Treasury Regulations promulgated thereunder throughout the term of such Bonds. Sources of Payment of Bonds. The full faith and credit of the County shall be and is hereby irrevocably pledged to the punctual payment of the principal of and interest on the Bonds as the same become due. In each year while the Bonds, or any of them, are outstanding and unpaid, this Board is authorized and required to levy and collect annually, at the same time and in the same -7- l.:',ls� 3v manner as other taxes in the County are assessed, levied and collected, a tax upon all taxable property within the County, over and above all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay when due the principal of and interest on the Bonds to the extent other funds of the County are not lawfully available and appropriated for such purpose. Form of Bonds. The Bonds shall be in substantially the form set forth in Exhibit A with such necessary or appropriate variations, omissions and insertions as are incidental to their numbers, interest rates and maturities or as are otherwise permitted or required by law or this resolution to reflect the terms and conditions of the Bonds. Authorization to Designate the Refunded Bonds for Redemption; Authorization to Select An Escrow Agent; Authorization to Enter into an Escrow Deposit Agreement; Authorization to Select a Verification Agent. (k) Subject to the issuance of the Bonds and the receipt of the proceeds of the Bonds, the County Administrator is hereby authorized to designate the Refunded Bonds for redemption on such date or dates as the County Administrator shall determine and is hereby further authorized to request the County Treasurer, as Registrar and Paying Agent for the Refunded Bonds, to cause the notice of the redemption of the Refunded Bonds to be given in accordance with the provisions of the proceedings authorizing the issuance of the Refunded Bonds. The County Administrator is hereby authorized, in the discretion of the County Administrator, to select a bank or trust company to serve, or the County may itself serve, as Escrow Agent, if necessary, and to deliver to such Escrow Agent or applicable County officials irrevocable written instructions to give notices, or to cause such notices to be given, in the name and on behalf of the County, to the holders of the Refunded Bonds of the redemption of such Refunded Bonds on the dates fixed for the redemption thereof, such notices to be given in the manner and at the time or times provided in proceedings authorizing the issuance of the Refunded Bonds. The County Administrator is hereby authorized, in the discretion of the County Administrator, to execute and deliver an Escrow Deposit Agreement by and between the County and the Escrow Agent in such form as shall be approved by the County Administrator upon the advice of counsel (including the County Attorney or Bond Counsel), such approval to be conclusively evidenced by the execution of the Escrow Deposit Agreement by the County Administrator. The County Administrator is hereby authorized to select a verification agent, if necessary, in connection with the refunding of the Refunded Bonds. Authorization to Purchase Government Securities. The County Administrator, the County Treasurer, or the County's Financial Advisor or the Escrow Agent, on behalf of the County, is each hereby authorized to execute, on behalf of the County, subscriptions for United States Treasury Obligations - State and Local Government Series, if any, to be purchased by the County in connection with the refunding of the Refunded Bonds. Such United States Treasury Obligations - State and Local Government Series, if any, so purchased shall be held by or on behalf of the County Treasurer or by the Escrow Agent under and in accordance with the provisions of any Escrow Deposit Agreement entered into in connection with the refunding of the Refunded Bonds. In addition, the County Administrator, the County Treasurer, or the Escrow Agent, on behalf of the County, each is hereby authorized to purchase in the open market noncallable obligations of, or -8- �= tr . tg unconditionally guaranteed by, the United States of America, and to enter into any purchase agreements, including forward supply agreement, if any, in connection therewith, and any such obligations so purchased shall be held by or on behalf of the County Treasurer or by the Escrow Agent under and in accordance with the provisions of any Escrow Deposit Agreement entered into in connection with the refunding of the Refunded Bonds. The County Administrator or the County Treasurer is hereby authorized to sell any securities held by the Escrow Agent under and in accordance with the provisions of the Escrow Deposit Agreement and to purchase securities in lieu of and in substitution therefor. Filing of This Resolution. The County Attorney is hereby authorized and directed to file a copy of this resolution, certified by the Clerk of the Board of Supervisors to be a true and correct copy hereof, with the Circuit Court of the County of Chesterfield. Invalidity of Sections, Paragraphs, Clauses or Provisions. If any section, paragraph, clause or provision of this resolution shall be held invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph, clause or provision shall not affect any of the remaining portions of this resolution. Headings of Sections. The headings of the sections of this resolution shall be solely for convenience of reference and shall not affect the meaning, construction, interpretation or effect of such sections or of this resolution. Effective Date. This resolution shall take effect upon its adoption. UNITED STATES OF AMERICA COMMONWEALTH OF VIRGINIA COUNTY OF CHESTERFIELD GENERAL OBLIGATION PUBLIC IMPROVEMENT REFUNDING BOND, SERIES OF 20 19xl.`y11�i�1. No. R - 3 REGISTERED INTEREST RATE: MATURITY DATE DATE OF BOND: % 20_ _, 20_ REGISTERED OWNER: PRINCIPAL AMOUNT: The County of Chesterfield (hereinafter referred to as the "County"), a political subdivision of the Commonwealth of Virginia, for value received, hereby promises to pay to the Registered Owner (named above), the principal of this Bond in the amount of Dollars ($ ), together with interest thereon, as provided hereinafter. This Bond shall mature in installments of principal payable in the amounts set forth on Exhibit A attached hereto on 1 in each of the years through . This Bond shall bear interest on the unpaid principal hereof at the rate of per annum set forth above. Interest on this Bond shall be payable on and [semiannually on each 1 and 1 thereafter] and at maturity or upon prepayment thereof prior to maturity. [Interest on this Bond shall be calculated on the basis of a 360 -day year comprised of twelve (12) thirty (30) day months.] The record dates for this Bond shall be The principal of and the interest on this Bond shall be payable in lawful money of the United States of America and shall be made to the Registered Owner by check mailed by, or wire transfer or auto debit from, the County, except that the final installment of the principal of and the interest on this Bond due on shall be payable upon presentation and surrender of this Bond at the office of the COUNTY TREASURER IN CHESTERFIELD, VIRGINIA, as Registrar and Paying Agent. The Registrar and Paying Agent shall treat the registered owner of this Bond as the person or entity exclusively entitled to payment of principal and interest and the exercise of all other rights and powers of the owner. This Bond is one of a duly authorized issue of Bonds (herein referred to as the "Bonds") of the aggregate principal amount of Dollars ($ ) [of like date and tenor herewith, except for number, denomination, interest rate, A-1 l ;U. t� maturity and redemption provisions,] and is issued for the purpose of refunding and defeasing certain previously issued general obligation bonds of the County, under and pursuant to and in full compliance with the Constitution and statutes of the Commonwealth of Virginia, including Chapter 26 of Title 15.2 of the Code of Virginia, 1950 (the same being the Public Finance Act of 1991), and a resolution duly adopted by the Board of Supervisors of the County under the Public Finance Act of 1991. [The County may prepay the principal of this Bond, in whole or in part, together with interest accrued hereon to the prepayment date, at any time or from time to time, upon (---) days' prior written notice to the Registered Owner, at a redemption price equal to 100% of the principal amount to be prepaid, phis accrued interest to the prepayment date.] [Subject to the limitations and upon payment of the charges, if any, provided in the proceedings authorizing the Bonds of the series of which this Bond is one, this Bond may be exchanged at the office of the Registrar and Paying Agent for a like aggregate principal amount of Bonds of the series of which this Bond is one, of other authorized principal amounts of the same interest rate and maturity. This Bond is transferable by the Registered Owner hereof, in person or by the attorney of such Registered Owner duly authorized in writing, at the office of the Registrar and Paying Agent but only in the manner, subject to the limitations and upon payment of the charges, if any, provided in the proceedings authorizing the Bonds of the series of which this Bond is one, and upon the surrender hereof for cancellation. Upon such transfer, a new Bond or Bonds of the series of which this Bond is one, of authorized denominations and of the same aggregate principal amount, will be issued to the transferee in exchange herefor.] The full faith and credit of the County are irrevocably pledged to the punctual payment of the principal of and interest on this Bond as the same become due. In each year while this Bond is outstanding and unpaid, the Board of Supervisors is authorized and required to levy and collect annually, at the same time and in the same manner as other taxes in the County are assessed, levied and collected, a tax upon all taxable property within the County, over and above all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay when due the principal of and interest on this Bond to the extent other funds of the County are not lawfully available and appropriated for such purpose. This Bond shall not be valid or obligatory unless the certificate of authentication hereon shall have been manually signed by or on behalf of the Registrar and Paying Agent. It is hereby certified, recited and declared that all acts, conditions and things required to have happened, to exist and to have been performed precedent to and in the issuance of this Bond and the series of which it is one, do exist, have happened and have been performed in regular and due time, form and manner as required by law, and that this Bond and the Bonds of the series of which this Bond is one do not exceed any constitutional or statutory limitation of indebtedness. A-2 ... 3 i IN WITNESS WHEREOF, the County, by its Board of Supervisors, has caused this Bond to be executed by the manual or facsimile signature of the Chairman of such Board; a facsimile of the corporate seal of the County to be imprinted hereon, attested by the facsimile signature of the Clerk of such Board; and this Bond to be dated the date first above written. [SEAL] Attest: Clerk of the Board of Supervisors Chairman of the Board of Supervisors CERTIFICATE OF AUTHENTICATION This Bond is one of the Bonds delivered pursuant to the within -mentioned proceedings. Date of Authentication: M County Treasurer, as Registrar and Paying Agent '_J ASSIGNMENT For value received, the undersigned hereby sell(s), assign(s) and transfer(s) unto (Please print or type name and address, including postal zip code, of transferee) PLEASE INSERT SOCIAL SECURITY OR OTHER TAX IDENTIFYING NUMBER OF TRANSFEREE: the within Bond and all rights thereunder, and hereby irrevocably constitutes and appoints , attorney, to transfer such Bond on the books kept for the registration thereof, with full power of substitution in the premises. Dated: Signature Guaranteed: NOTICE: Signature(s) must be guaranteed by a member firm of The New York Stock Exchange, Inc. or a commercial bank or trust company. (Signature of Registered Owner) NOTICE: The signature above must correspond with the name of the Registered Owner as it appears on the front of this Bond in every particular, without alteration, enlargement or any change whatsoever. A-4 U .x. �� CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Pagel of Meeting Date: February 22, 2017 Item Number: 13.C.2. Subject: Authorize the Receipt and Appropriation of 2016 State Homeland Security Grant Funds from the Department of Homeland Security County Administrator's Comments: County Administrator:_ Board Action Requested: Authorize the Fire and EMS Department, to receive and appropriate $291,000 in 2016 State Homeland Security Grant funds from the Department of Homeland Security. Summary of Information: The Board of Supervisors is requested to approve the acceptance and appropriation of grant funds awarded from the Department of Homeland Security for the following regional projects: a. Funding of $50,000 to manage a regional Division 1 Virginia Search and Technical Rescue/Urban Search and Rescue Project that will support personal protective equipment expenses and technical rescue team training courses. Chesterfield County serves as the sponsoring agency of the Division 1 Virginia Search and Technical Rescue/Urban Search and Rescue team. Preparer: Edward L. Senter, Jr. Preparer: Matt Harris Attachments: Yes No Title: Fire Chief Title: Director, Budget and Management 11 G'�' I it 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA b Funding of $150,000 to manage a regional project for the Central Virginia All -Hazards Incident Management Team (CVAHIMT) that will support enhanced training of CVAHIMT personnel as well as equipment upkeep and maintenance. Chesterfield County Fire and EMS serves as the program manager and fiduciary agent for the CVAHIMT. c Funding of $91,000 to manage a regional project for the Central Virginia Fire Chief's Association that will be utilized to purchase rail hazard and flammable liquid response equipment. Chesterfield County, as a member of the Association, will function as the project manager for the purchase of the materials and associated equipment. No local match of funds is required for any portion of the grant funds. U CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: February 22, 2017 Item Number: 13.C.3. Subject: Transfer of Home Investment Partnerships Funds (HOME) to the FY2016-2017 Housing Opportunities Made Equal Down Payment Assistance to First -Time Homebuyers Program County Administrator's Comments: County Administrator:!�� Board Action Requested: The Board of Supervisors is requested to transfer $33,480.01 (2014-2015 allocation) and $13,089.00 (2015-2016 allocation) in unused HOME funds to the FY2016-2017 Housing Opportunities Made Equal Down Payment Assistance First -Time Homebuyers Program. Summary of Information: This amendment, which involves the transfer of and use of unused program funds from a couple of sources for Housing opportunities Made Equal Down Payment Assistance to First -Time Homebuyers Program, is as follows: 1) $33,480.01 in FY2014-2015 and 2) $13,089 in FY2015-2016 in HOME funds from the completed Housing opportunities Made Equal Down Payment Assistance to First -Time Homebuyers Programs in FY2014-2015 and FY2015-2016. With the additional funding, the new allocation for this project will be $175,587.01. The additional funds will allow for down payment assistance for up to three additional first-time homebuyers in Chesterfield County, for a total of thirteen in FY2016-2017. Preparer Matt Harris Attachments: 1:1 Yes Title: Budget & Management Director CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Staff Recommendation: The Board of Supervisors is requested to transfer $33,480.01 (2014-2015 allocation) and $13,089 (2015-2016 allocation) in unused HOME funds to the FY2016-2017 Housing opportunities Made Equal Down Payment Assistance First - Time Homebuyers Program. District: Countywide CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 22, 2017 Item Number: 13.C.4. Subject: Consideration of First Amendment to the Employment Agreement for the County Administrator County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to consider the attached First Amendment to the Employment Agreement for the County Administrator. Summary of Information: The current Employment Agreement of the County Administrator provides that the County Administrator must establish residency in the county by April 1, 2017, unless the deadline is extended by Board action. As he is building a new home in Chesterfield County, and the building permit application was recently submitted with construction to start shortly, Dr. Casey is requesting that the Board amend the agreement to extend the residency deadline to August 15, 2017. While it is anticipated that the new home will be inhabited prior to June 30, 2017, the August 15 date was selected to account for any unforeseen construction delays that may arise. Preparer: Jeffrey L. Mincks Title: County Attorney Attachments: 0 Yes 1-1 No First Amendment to Employment Agreement THIS AGREEMENT, made and entered into as of this 22nd day of February, 2017, by and between the BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, the governing body of a political subdivision of the Commonwealth of Virginia ("Board"), and DR. JOSEPH P. CASEY ("Dr. Casey"): WHEREAS Va. Code § 15.2-1540 and Chesterfield County Charter § 4.1 authorize the Board to appoint and supervise a chief administrative officer for the County of Chesterfield ("County"), to be designated as the County Administrator and to serve at the pleasure of the Board; and WHEREAS the Board determined that Dr. Casey has the education, training and experience in local government management that is necessary for him to perform the tasks required of a County Administrator, as described in Va. Code § 15.2-1541 and Chesterfield County Charter § 4.2; and WHEREAS, pursuant to § 4.1 of the County Charter, the Board entered into an employment agreement with Dr. Casey dated July 1, 2016 ("Employment Agreement") defining the terms of his employment as County Administrator; and WHEREAS, Section 7. of the Employment Agreement provides that Dr. Casey must become a resident of the County on or before April 1, 2017; and WHEREAS, the Board reserved the right in Section 7. of the Employment Agreement to approve extensions to the deadline by which Dr. Casey must become a resident of the County; and WHEREAS, on February 22, 2017, the Board took action to approve an extension to August 15, 2017 for Casey to establish and maintain residency within the boundaries of the County; and WHEREAS, the parties desire to amend the Employment Agreement to reflect the new agreement of the parties. Now, therefore, the Board and Dr. Casey hereby agree as follows: 1. Dr. Casey shall maintain his residence within the boundaries of the County, and is granted until August 15, 2017 to become a resident of Chesterfield County. The Board may, by Board action, approve additional extensions to this deadline. 2. All other terms of the Employment Agreement not inconsistent with this First Amendment shall remain in full force and effect. e .. 0425:97902.1 Given under our hands as of this 22nd day of February, 2017. BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD LIM Approved as to form: County Attorney 0425:97902.1 Dorothy Jaeckle, Chairman Dr. Joseph P. Casey CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: February 22, 2017 Item Number: 13.C.5. Subiect: Return of Surplus Brush Truck to the Bon Air Volunteer Fire Department County Administrator's Comments: County Administrator: Board Action Requested: Approve the return of a 1997 Chevrolet 3500 Brush Truck, in its current operating condition, to its original owners, the Bon Air Volunteer Fire Department. Summary of Information: The Bon Air Volunteer Fire Department originally purchased the vehicle in 1997 for $31,500 and turned the title over to the county. Chesterfield Fire and EMS has operated the vehicle as a brush truck for nearly 20 years. The truck has recently been declared surplus, having reached the end of its service life and replaced by a new vehicle. The Bon Air Volunteer Fire Department has requested approval to regain ownership of the vehicle now that it has been declared surplus. If approved, ownership of this vehicle will be transferred back to the Bon Air Volunteer Fire Department at no charge. The vehicle currently has a National Auto Dealers retail value of $5,785. Once ownership is transferred, the vehicle will no longer be maintained as an emergency response asset in the county's fleet, and fuel, insurance and maintenance costs will become the responsibility of the Bon Air Volunteer Fire Department. Chesterfield Fire and Emergency Medical Services Department would like to express its sincere gratitude and thanks to the members of Bon Air Volunteer Fire Department for nearly 70 years (circa 1948) of emergency service to the residents of Chesterfield County. Preparer: Edward L. Senter, Jr. Title: Fire Chief Attachments: 1:1 Yes No 000147 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: February 22, 2017 Item Number: 13.C.6.a. Subject: Set Public Hearing to Consider Code Amendment Relative to Mailed Written Notice County Administrator's Comments: County Administrator: Board Action Requested: Set public hearing for March 15, 2017. Summary of Information: On February 21, 2017, the Commission on a vote of 5-0 recommended approval of the proposal with an amendment requiring that notice for communication tower proposals continue to be given to property owners within 1500 feet of the subject property. The proposed amendment would revise two provisions of the zoning ordinance related to written notification. The two provisions are in addition to other notice provisions of the ordinance which include adjacent property owners. The first relates to required notification for certain zoning actions and the second relates to notification deadlines to adjacent localities. Currently, Sec. 19.1-42.E.1.b. addresses written notification of zoning public hearings. Preparer: Kirkland A. Turner Attachments: 0 yes FINo Title: Director of Planning CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (Continued) The first provision addressed by the proposed amendment requires that written notice be given to owners of property within 1500 feet of the property which is the subject of certain zoning public hearings resulting in notice being given to those who were not subject to the original zoning action. The proposed amendment would revise the notice requirement in accordance with state code thereby requiring that if any portion of a property which is the subject of a proposed zoning action is located within a planned development that notification be sent to the homeowner's associations operating within the affected planned development if the members own property within 2000 feet of the subject property. The Commission, following a public hearing, recommended that notice continue to be given property owners within 1500 feet of zoning proposals for communication towers. The second part of the proposed amendment eliminates a duplication in two sections of the ordinance related to notification deadline to adjacent localities. The amendment would eliminate the duplication and bring the notification requirements into compliance with state code which requires 10 days' notice. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTION 19.1-42 OF THE ZONING ORDINANCE RELATIVE TO MAILED WRITTEN NOTICE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19.1-42 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted, to read as follows: Chapter 19.1 ZONING 000 E. Notice to Subiect Property Owners, Adiacent Property Owners and Specific Others. 1. Notice Recipients. For properties located within the county, staff will obtain the names and addresses of property owners from the department of real estate assessments. For property which lies outside the county, the applicant shall provide the planning department with the names and addresses of those property owners which shall be obtained from the real estate assessor's office of the applicable locality. 111 b. Amendment rz6 Condition ro�Zoning, —Conditional —Use, Conditional Use Zoning Approval and Appeal of Director of Planning's Decision. For an application for zoning approval or appeal of director of planning's decision to the board of zoning appeals, F ~ � —in addition to those persons outlined in La.; if any portion of the subject property is within a planned development, the planning department shall notify in writing the last known representatives of all incorporated property owner's or homeowner's eivie associations of the eivie asseeiation netiee list operating within the development that has members owning property within 2000 feet of the subject property, afea eneempassed by the " "ef4" "'''i feet of the subjeet ^~epeft •. In addition for an application for zoning approval to permit a communication tower, the planning_ department shall notify in writing all owners of property located within 1,500 feet of the subject property. 1928:97907.2 KIR 2. Notice Deadline. a. For those applications requiring notice to commanders of military operations or, owners of a + i alit 's ehie f .,d stra i e public use airports, � „ffi ��- �_designee—,the notice shall be postmarked a minimum of 30 days before any hearing. (2) That this ordinance shall become effective immediately upon adoption. 1928:97907.2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 22, 2017 Item Number: 13.C.6.b. Subject: Set Public Hearing for Code Amendment Relative to Uses Permitted by Special Exception County Administrator's Comments: County Administrator: Board Action Requested: Set public hearing for March 15, 2017. Summary of Information: On February 21, 2017, the Commission on a vote of 5-0 recommended approval of the amendment. The proposed amendment provides that uses which are not enumerated and have the same general character as those uses allowed by special exception in the respective zoning district be allowed by special exception provided the director of planning makes a finding that the use's operating characteristics are substantially similar to, and its impact on neighboring properties no greater than, the operating characteristics and impacts of the uses allowed by special exception based upon certain criteria such as, but not limited to, noise, light, outdoor activities and traffic. The proposed ordinance mirrors the findings for non -enumerated uses, which are similar to enumerated conditional uses in the respective zoning district. This matter arises from a review of uses accessory to residentially zoned property, particularly the number of cats kept on residential property. The director of planning determined that keeping up to six cats is a customary and accessory use for residentially zoned property. The proposed amendment would allow property owners to seek a special exception from the Board of Zoning Appeals (after a public hearing) to keep more than six cats. It would also allow property owners to seek special exceptions for other uses which are not enumerated within the zoning ordinance, are not already permitted accessory uses, and are substantially similar to an enumerated special exception. Preparer: Kirkland A. Turner Attachments: E Yes [_� No Title: Director of Planning AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTION 19.1-52 OF THE ZONING ORDINANCE RELATIVE TO USES PERMITTED BY SPECIAL EXCEPTION BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19.1-52 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted, to read as follows: Chapter 19.1 ZONING 000 B. Uses Not Enumerated. A blank cell in Table 19.1-52.A. indicates that the identified use is not allowed in the respective zoning district unless one of the following determinations is made: 000 2. Other Uses. Uses not specifically enumerated in Table 19.1-52.A. may be allowed by either conditional use or special exception subject to the following: a. Conditional Use. Uses that are not enumerated which have the same general character as those uses allowed by right or with restrictions in the respective zoning district may be allowed by Conditional Use if the director of planning makes a finding that the proposed use's operating characteristics are substantially similar to, and its impact on neighboring properties no greater than, the operating characteristics and impacts of the specifically enumerated uses allowed by right or with restrictions in the district. 4-4@ A"di"g SkO4-40 b me a KV -3 1 1 - I lifflited ta, khe f@46wing owtsideratimis fma 4140 prop@ sod ti b. Special Exception. Uses that are not enumerated which have the same general character as those uses allowed by special exception in the respective zoning district may be allowed by special exception if the director of planning makes a finding that the proposed use's operating characteristics are substantially similar to, and its impact on neighboring properties no greater than, the operating characteristics and impacts of the specifically enumerated uses allowed by special exception. 1928:97908.1 0001 5_3 For both a and b the finding by the director of planning shall be based upon, but not limited to, the following considerations for the proposed use: the size and proposed configuration of the site; the size. height and exterior architectural appearance of any proposed structure(s),; noise; light; glare; odors; dust; outdoor activities; traffic; parking; signage; and hours of operation. 000 (2) That this ordinance shall become effective immediately upon adoption. 1928:97908.1 00015,/- f 0®15 Page 1 of 1 Meeting Date: February 22, 2017 Item Number: 13.C.7. Subject: Acceptance of State Roads County Administrator's Comments: County Administrator: Adoption of resolutions for the referenced state roads acceptances. Summary of Information: Dale District: Sundial Farms Section 2 Sundial Farms Section 4 Watermark Section A2 Preparer: Scott B. Smedley Attachments: ® Yes 1-1 No Title: Director, Environmental Engineering TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance - Sundial Fan -ns Section 2 DISTRICT Dale MEETING DATE: February 22, 2017 ROADS FOR CONSIDERAIION: EuropaDr Isadora PI KaIllope Dr M 1 nery a Ter Vicinity Map: Sundial Farms Section 2 Produced � Cftasiorr*ld Courty G3 zw� TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance - Sundial Farms Section 4 DISTRICT Dale MEETING DATE: February 22, 2017 ROADS FOR CONSIDERATION: Calypso Ln Europa Ct Europa Dr Fedora Dr EM1154 M,&Mflap: Sundial Farms Section 4 prodwwd 01 chesiorwd countl G3$ 00 0157 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance- Watermark Section A2 DISTRICT Dale MEETING DATE: February 22, 2017 ROADS FOR CONSIDERA'nON: Crosswinds Blvd Swannhaven Dr Greyhaven Dr WhispeRvood Dr Porfif a PI Vicinity Map: Watermark Section A2 I sp 4qY _Q -P C7- 4 DORIU'S OR 1. VERITA WAY 2, CAKEBREAD CT 3. PENFOLDS CT 4.. PALO ALTO AVE 5. FLORA SPRINGS LN 6. OCTAGON DR 7 WHITE FENCE LN 2 8. FOUR VINES DR 3 t7 ro 9. MO LLYDOO KER LN — F- 0% 0. BARBOURSVILLE LN 4 0 C� 5 12 1- KINGSLAND CREEK DR 4a1 13 2, K] NG SLAN D, CREEK LN 14 5 TUCKE a KINGSLAND CREEK CT REYH 4- CHI CKAMAU, GA DR 15 5. CHIC KAMAU GA CT 0 0, 11. KUNDE CT 6. LAKE CAROLINE DR 0 12. ROSENBLUM CT w T LAKE CAROLINE CT IS 13. HENDRYAVE 8, SHANNON COUNTYDR 14.. CAYMUS WAY �-) 15. ROMBAUER PKW rn jj 6 FAU WILLOW13 M z M 0 YE LL in Tn M M x pToduesd E� Ch4Sbffwd county G�$ 000158 wr CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 J Meeting Date: February 22, 2017 Item Number: 13.C.8. Subject: Approval of the Purchase of a Parcel of Land for the Future Expansion of Clover Hill Library County Administrator's Comments: County Administrator 1��7 Board Action Requested: Approve the purchase of a parcel of land containing 1.0 acre, more or less, for $350,000 from Margaret F. Hardy and Douglas Patrick for the potential future expansion of Clover Hill Library, and authorize the County Administrator to execute the sales contract and deed. Summary of Information: Staff requests that the Board of Supervisors approve the purchase of a parcel of land containing 1.0 acre, more or less, PIN: 728 673 6620 00000, 13625 Hull Street Road for $350,000 plus closing costs which are estimated to be $9,000 from Margaret F. Hardy and Douglas Patrick. This property has been through the site selection process and the contract is subject to acceptable title, Phase I ESA and obtaining the necessary approvals (including substantial accord, if necessary) to use the property for library purposes. Funding for this purchase is currently in the project. Approval is recommended. District: matoaca Preparer: John W. Harmon Title: Real Property Manager Preparer: Matt Harris Title: Director of Budget and Management Attachments: 0 Yes F-1 No # 000159 Approval of the Purchase of'a Parcel of Land for the Future Expansion of Clover Hill Library Margaret F. Hardy 7� and Douglas Patrick PIN: 728 6736620: 00000 1.0 Acre +/- 0DB 843,3 PG 56,6 13625 Hull Street Road X� 1311, Clover Hill Library N Chesterfield County Right of Way Office At -* E February 3, 2017 1 hW - 208+Z3 ILel Sm sm CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 vu AGENDA Meeting Date: February 22, 2017 Item Number: 13.C.9.a. Subject: Acceptance of a Parcel of Land Along Centralia Road from Rose C. Hobbs County Administrator's Comments: County Administrator: Accept the conveyance of a parcel of land containing 0.09 acres along Centralia Road from Rose C. Hobbs and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.09 acres along Centralia Road from Rose C. Hobbs. This dedication is to provide the ultimate right of way for Centralia Road and is a requirement for the development of Centralia Station. Approval is recommended. DlstriCt: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes 1-1 No # 0001 61 'ICINITY SKETCH Acceptance of a Parcel of Land Along Centralia Road from Rose C. Hobbs Chesterfield County Department of Utilities Imn -,a5 'feet 000162 -E CENTRALIA ROAD M M II 0 ly > III 0.09 Acre Dedication F- for Right of Way for 6 w Centralia Road L) Chesterfield County Department of Utilities Imn -,a5 'feet 000162 S86*39'12*E :z UNE TABLE LINE LENGTH BEARING Ll 16.52' SOO70'02-W ROSE C HOBBS GPIN 766663506900000 D.B. 11294 P42 241 4421 CENTRALIA ROAD ACRE TO ............... ... ........... ................................... ..............................I........................................I.......................................... ....................................................................I...................... ... .... 177.62' .. ..7.....7 ... ..6. .2..'. ......E........1.. ...1 .7....8....6....3... .9... 2.....0..1 S8439 ............................................. .. ............................... .................. .......... .. ......................... ... ...—.................. .......................... * ......... ................... — ...................... CHlVTRAZIA ROAD STATE ROUTE 145 VARIABLE WDTH R/W D.B. 2578, PC. 230 GRAPHIC SCALE 30 0 15 30 60 IN FEET I inch = 30 ft THIS DDES N17T REPRESENT A CURRENT FIELD SURVEY THIS SURVEY IS SUBJECT T17 ANY EASEMENT OF RECORD AND OTHER PERTINENT FACTS WHICH A TITLE SEARCH MIGHT DISCLOSE C17. PROJ# 15-0218 CU, SITE# x 5 PLA T OF aO9 ACRES OF LAND TO BE BEDICA TED BERMUDA DISTRICT CHESTERFIELD COUNTY, VIRGINIA SCALE 1 1' = 30' DECEMBER 5, 2016 Townes SITIE EN(331NEEMIN43 9850 LORI ROAD, SUITE 201 CHESTERFIELD, VIRGINIA 83832 PHUNE,(804) 748-9011 FAXt (804) 748-2590 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 174 AGENDA Meeting Date: February 22, 2017 Item Number: 13.C.9.b. Subiect: Acceptance of a Parcel of Land Along Otterdale Woods Road from JSF Otterdale Midlothian Turnpike CMPI, LLC County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.25 acres along Otterdale Woods Road from JSF Otterdale Midlothian Turnpike CMPI, LLC and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.25 acres along Otterdale Woods Road from JSF Otterdale Midlothian Turnpike CMPI, LLC. This dedication is to provide the ultimate right of way for Otterdale Woods Road and is a requirement for the development of Otterdale Self Storage. Approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes 1-1 No # 000164 N 10 1 Acceptance of a Parcel of Land Along Otterdale Woods Road from JSF Otterdale Midlothian Turnpike CMPI, LLC Chesterfield County Department of Utilities 1 �"A - W.67 feet NORFOLK SOUTHERN RAILROAD GPIN. 704 700000000000 D.B. 39, PG. 369 1699 COUNTY LINE ROAD 16' WATERLINE EASEMENT --- 08 08 1593, PG 1402 JSF OT7ERDALE MID 7PKE CMPI GPIN., 721709772100000 D8 11455, PG 641 51 OTTERDALE WOODS RD L=J25-85' R=5674.58' d¢3'17'24" TAM -162.97' CHD-325.81' 165.74' --F77-00 - .��j -- , MIDLOTHIAN 7vETl?jVp_rWE US ROU 7-r 160 VARIABLE WIDTH RIW D.a 572, pa 486 D.B. 586, PG. 546 D.B. 870, PC. 279 GRAPHIC SCALE a 30 620 IN FEE 1 inch = 60 ft. THIS PLAT 19 SUBJECT TO ANY EASEMENT OF RECORD AND OTHER PERTINENT FACTS wHrcm A TITLE SEARCH 1416HT DISCLOSE. THIS DOES NOT REPRESENT A CURRENT FIELD SURVEY CO. PROJECT# 16-0164 CV SITE# 16PROP64 51.29' C,4 to to CO E:�:� W IQ _K aj ad C4 50.06, N 3709510.56 -JAN 19 2017 PLA T of 0.25 ACRE OF LAND TO BE DEDICATED, MIBLL7THIAN DISTRICT CHESTERFIELD COUNTY, VIRGINIA SCALE , I' = 60' JANUARY 19, 2017 Townes SITE ENGINEERING 9850 LORI ROAD, SUITE 201 CHESTERFIELD, VIRGINIA 23832 PWNE5<8174) 748-9011 FAX (804) 748-2590 , 6 K -C-4 025 TO BE AS78*4O'33 51.29' C,4 to to CO E:�:� W IQ _K aj ad C4 50.06, N 3709510.56 -JAN 19 2017 PLA T of 0.25 ACRE OF LAND TO BE DEDICATED, MIBLL7THIAN DISTRICT CHESTERFIELD COUNTY, VIRGINIA SCALE , I' = 60' JANUARY 19, 2017 Townes SITE ENGINEERING 9850 LORI ROAD, SUITE 201 CHESTERFIELD, VIRGINIA 23832 PWNE5<8174) 748-9011 FAX (804) 748-2590 , 6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: February 22, 2017 Item Number: 13.C.10. Subiect: Request Permission to Install a Private Sewer Service Within a Private Easement to Serve Property at 16201 Walthall Industrial Parkway County Administrator's Comments: County Administrator: Board Action Requested: Grant KW RCH, LLC permission to install a private sewer service within a private easement, and authorize the County Administrator to execute a sewer connection agreement. Summary of Information: KW RCH, LLC has requested permission to install a private sewer service within a private easement to serve the new FedEx facility at 16201 Walthall Industrial Parkway. This request has been reviewed by the Utilities Department. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1 No # 000167 'VICINITY SKETCH Request Permission to Install a Private Sewer Service Within a Private Easement to Serve Property at 16201 Walthall Industrial Park -way V -2) 8046354101 KWIRC' LLC 61-15ac dE DB.- 11300 PG -426 -A REQUEST PERMISSION TO INSTALL A PRIVATE SEWER SERVICE IN, ChesterfieN County Department of Utilities VM E 1 hnh - 583-W feet 20' SWM ACCESS EASEMENT � ' UNDER SEPARATE OYSIRUMENT SKUAWP EASEMOVT \ \ \ UNDO? SEPARATE INSTRUMENT �`I KW RCM LLC 16' SWM%8MP 16201 WALTHALL umv.)IRIAL EASEMENT UNDER PARKWAY PAA P $doR 8 USA IMC yam/, SEPARATE D.B. 11300P12426 £RSLWAERSVT j CM.•804635410100000 WSTRUM£NT E f 100' RIGHT OF WAY OPS tae 12 D.IL 2949 PG 333 SEPARATE L-515. 19, L=5129' INSTRUMENT R=686.62' R=566.62' VARIABLE WtOTH WAMWNE Ar4259'25' A=S't)0:33' t EASEMENT UNDER .i2080' TV 1 SEPARATE' INsTRuMENT TAN -270.40' TAN -2566' / \ CH0=50.319' CYTO -51.27' ROUTE 620 / Y _,.. ` .,. � � / � ( N 3633091.80 •M+^ i L•Z90. } N .7635039.68 Jul 16' SANITARY 20' SWMIMP \ w " SEWER EASaWfNT ACCESS EAS£htENT D.B. 274.3, PG 411 UNDER SEPARA7E � INSTRUMENT 18� PRtV EASFl+1 T 60' ACQE55 EASEIfE7V WALTFIALL 0.8.2372 PG.969 INDUSTRZoLL VARKWAY PAA P $doR 8 USA IMC 3rA7E ROUTE 3748 16000 FY MALL PAWSMAL PARKWAY 100' RIGHT OF WAY OPS tae 12 D.IL 2949 PG 333 aB.7384 PG962 L-515. 19, L=5129' L�49' R=686.62' R=566.62' R -M62' Ar4259'25' A=S't)0:33' A -M210" TAN -270.40' TAN -2566' ?AN -1823' CH0=50.319' CYTO -51.27' t70 -3Z48' (210 8RG=N124f'15'W CHD 8RG=N36V2'30'WCHD AW SO63550'E GRAPHIC SCALE ( IN 1!E>iTT ) 1 inch - 60 fL THIS PLAT IS SUBJECT TO ANY EASEMENT OF RECORD AND GTHER PERTINENT FACTS VMCH A TITLE SEARCH MIGHT DISCLOSE. THIS DOES NGT REPRESENT A CURRENT FIELD SURVEY DRAWN BY SDF INSTRUMENT ft 170002951 RECORDED CHESTERFIELD CIRCUIT COURT CLEF .Ian 23.2097 AT 02:08 pm WENDY S. HUGHES, CLERK by KrAT SMK 11511 PAGE 0708.00712 PLA T of 16' PRIVATE SANITARY SEVER EASEMENT, ACROSS THE PROPERTY OF PHILIP MORRIS USA INC BERMUBA DISTRICT CHESTERFIELD COUNTY, VIRGINIA SCALE i' = 60' JANUARY % 2017 Townes SITE Em C31Nr=mf41 ICA 9850 LORI RDAD, SUITE E'0I CHESTERMLD, VIRGINIA 2383x' PHGNE-004) 748-9011 FAKs (04) 748-2390 !•�I�L�H4+1 �� LINE TABLE UNE LENGTH 8EARING L4 19.05' N5549 01 E L7 1486.70' S397133 E L8 524' N07ZI'04'E L9 130.64' N08t70'f0'W INSTRUMENT ft 170002951 RECORDED CHESTERFIELD CIRCUIT COURT CLEF .Ian 23.2097 AT 02:08 pm WENDY S. HUGHES, CLERK by KrAT SMK 11511 PAGE 0708.00712 PLA T of 16' PRIVATE SANITARY SEVER EASEMENT, ACROSS THE PROPERTY OF PHILIP MORRIS USA INC BERMUBA DISTRICT CHESTERFIELD COUNTY, VIRGINIA SCALE i' = 60' JANUARY % 2017 Townes SITE Em C31Nr=mf41 ICA 9850 LORI RDAD, SUITE E'0I CHESTERMLD, VIRGINIA 2383x' PHGNE-004) 748-9011 FAKs (04) 748-2390 !•�I�L�H4+1 �� 4. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: February 22, 2017 Item Number: 13.C.11. Subject: Request to Quitclaim a Ten -Foot Water Easement Across Property of Wen Virginia, LLC County Administrator's Comments: County Administrator:. Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 10 -foot water easement across property of Wen Virginia, LLC. Summary of Information: Wen Virginia, LLC has requested across its property as shown on Rockwood Wendy's. This request ha E There are no improvements in the Approval is recommended. District: Clover Hill the vacation of a 10 -foot water easement the attached plat for the development of been reviewed by the Utilities Department. easement. Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes No t,0017 0 M1 11 Request to Quitclaim a Ten Foot Water Easement Across Property of Wen Virginia, LLC 10' it at,e,r Easement to be Quitclgdmed IC 7Z LUwflLt 0 N Chesterfield County Department of Utilities -* E S 1 hah -&66.6'T 1W 20' 0 20' 40' 60' 1 1 20 3524 SUNCREST DR. t J&W RENTALS LLC t D.8. 8742, P0. 71 PARCEL ID 747685489400000 l y N:3685907.36 E:11747565.20 ./ 15.63 i t 1 ' N37 45' EYE t OLD R.O.W. LINE t �pJY-`A9.%^ 15.59 N:3685878.98 E:11747560.08l t N7T 51' 24"E y 20' SMWBMP ACCESS EASEMENT 5.80 D.B. 11395, PG. 794 { P.B. 241, PG. 50 t 1 N27 14' 07'W y t 10.00 y 0' i S77* 51' 24'W WATER PG 840 + W t D.B. ,2472, , 5.80 P.B. 243,, PG. PG. 39 v a c { TO 8E VACATED S72. 14' 07'E 289.00 (OVERALL) t a, { 10400 HULL STREET R0. m WEN 4RRCINN, LLC N N PARCEL ID 17476855175000110 Pr. 753 2,735 SQ. Ff. CONrA1NINC +/- 1.167 ACRES t y PEDESTRIAN t , , EASEMENT l o 1 t oogb+bl�`�� VARIABLE ynoTN SMP EASEMENT 10 '^{$ DB�111395, PG. 794 , •� �,No(L"i pq+,..1 P.B. 241, PG. 50 , 11 - Y`7ntS� p'SI N N1 1 1 { t t t t t S26. 39' 06 Y1 \ t { 1'7.s6 1 I � � { 1 w � N N:3685635.29 E:11747612.92 i $o 3685624.92 24' SEWER AND WATER EASEMENT / N-11747626.4 $$ D.8. 1782, PC. 1091 �, ." EWALK 626.45 SIDEWALK pi�EASEMENT 56g k1 D.B. 11366. PG. 288 P.B. 241, PG. 50 i C / � r o.o• yTB OF L I COUNTY SITE Y16PR0153 COUNTY PROJECTtt6-0202 WATER FASE'MENTVACATION mm. sca�E; 2 AND PEDESTRIAN EASEMENT nt2911 t••m' u 1/ OEOROEL > DEDICATION PLAT FOR NYFELER NYFELERIII _*__J08NUMBER DMNN BY: LiC. N0.2068 10400 HULL STRSET ROAD ASSOCIATES ,B `" 0112017 2 CLOVER FULL DISTRICT q f.ACDSORVI:1HMAlAFPIVc; l -f qQI' 3 CFIESTFRETELD CO. VA 619WCARY ST. RICFD.tOND,VA132A1 � SURVE 801-2774731 Ivwtv.nyfelaasspial¢cOm 172 OW -31:19:1111=110-1 K4TAK "11 AGENDA 1749 c c Page 1 of 2 Meeting Date: February 22, 2017 Item Number: 13.C.12.a.1. Subiect: Transfer of District Improvement Funds to the Chesterfield County School Board for Post -Prom Celebrations County Administrator's Comments: . ..... ..... . .... .. ....... ....... 11 County Administrator: Board Action Requested: The Board is requested to transfer $1,100 from the Bermuda District Improvement Fund, $2,100 from the Clover Hill District Improvement Fund, $1,600 from the Dale District Improvement Fund, $1,600 from the Matoaca District Improvement Fund, and $1,100 from the Midlothian District Improvement Fund to the Chesterfield County School Board for drug- and alcohol -free post -prom celebrations subject to the conditions described below. Summary of Information: All Supervisors have requested the Board to transfer funds from their respective District Improvement Funds to the Chesterfield County School Board for drug- and alcohol -free post -prom celebrations at various area high schools. The requested amounts from each fund are as follows: Bermuda: $1,000 for Thomas Dale High School, and $100 for the Appomattox Regional Governor's School Total: $1,100 Clover Hill: $1,000 for Monacan High School, $1,000 for Clover Hill High School, and $100 for Appomattox Regional Governor's School Total: $2,100 Preparer: Matt Harris Attachments: 0 Yes Title: Director, Budget and Management 0428:98002.1 F-1 No # 0010.E 7 3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Dale: $1,000 for Meadowbrook High School, $500 for Matoaca High School, and $100 for Appomattox Regional Governor's School Total: $1,600 Matoaca: $1,000 for Cosby High School, $500 for Matoaca High School, and $100 for Appomattox Regional Governor's School Total: $1,600 Midlothian: $1,000 for Midlothian High School, and $100 for Appomattox Regional Governor's School Total: $1,100 A portion of this request is from the Appomattox Regional Governor's School, which is located in Petersburg and includes 129 Chesterfield County students. Since the Governor's School is a regional public school facility and is legally independent of the Chesterfield County School Board, the School Board will have to take action to authorize the transfer of the total $500 payment to the Governor's School. Accordingly, if the Board of Supervisors approves the transfer of the funds to the School Board, the money cannot be given to the Governor's School unless the School Board also takes public action to approve the transfer to the Governor's School. If the School Board does not approve the transfer, the $500 must be returned to the County. The remaining requests for funds originally came from each school's PTSA or Prom Committee. The County is not legally authorized to transfer funds to these organizations or committees. The County is authorized to transfer funds to the School Board but only if the transfer is contingent on the money being placed in capital projects or school operating accounts to be applied to appropriate school -funded post -prom activities. The school system must write checks directly to vendors who will be supplying goods or services to post -prom events and these goods and services must be purchased in accordance with the Virginia Public Procurement Act. r, - n L!UU1 74 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. ♦ .• • . • �Appomatox RegionalGovernor's School °'�'� � � � � •:� t�.' a dy �C- 5.,,•,± �, r2 ,L T.0 da`}u-•'„�" � "^t'r t h"&;t 'T �, �.`,, �p'C'g ,.ris�^"r`...n., ys s",�t„, t:,,''�'.;+, a.�. `.'""'.E s"',� "c �+t"'�„�''T'�Sn; �`�y{ "�`?9�`t ,. . .. organization nature and purpose of • • The PTSA organizes events throughoutrr • • most of year, ♦ ♦ post prom incorporation and/or bylaws to application.) �..,,�. a C� v -r r't t''K,...z t^ '*�,v"S"•" '.'-�',�� ix, �+;2'�'��` �$ �- zl'�r�4 �.'`C�^� �'a,.f5zi'"-s�vty�"�",�'. ".�'e�"zi�".'`C"ss^t-.,.'n'"" ""'�j}•�„.°k.t� 'a� 't-��.a°'S�ri4„ •*ra Y�:*�^,e»"' �"""<.p �. z�y ,8 �, .^ z.. M1� i'.C"� 1 x, ,3Yla ..,,, � �.d�.5,� °'�,,..,.... „r a .�,u.00 �,.w?.:uh v...�.�.��u.•s.,� .�:t�m..�......�23'?�Y., �.n_c;�.��3a"�2•�.�...www:.ru..�A.v.'�:.5,a.�Y�"a..�raw.�asS�n.•�arc�k.. -3. What is the amount• s r .r� �C ,:.t; ,� "t��.�-. .r*z.; y.. k�'*yB" �.� ��•-z�:c`.�.+1�eSw'��'�Wx��.zra�w'�sa i.. .v«.t"�.: < ?ci4'r "� a v�;.v:rr55u"i.� ,�' ui 2 'k 4. Describe In detail the funding request and how 4 RA d. �S .�,,,, �"�"�S � •� Y ,i �t`fi[}, yy^'"' Y t3.,' �t�:x%�k^.�y+- ,�C �x`� This moneybe ♦ to help purchase money,the • • • activities fora drug and alcohol free post prom. attached r ar• • details. �,^fi".a ..,n.7.xh4„.:v v:.{:, �,w.wL:t..17.x.:...c..G.�.4G",1...:�":t....\3,aY.:':e51i..'L.,n.,...,'u.'w:`.i4:u.�,2.m°'ei iL`w.:«a itvw"v lbw z..tt+� ��iZ�U1�hth4,'r 'i:'k'k�':.'.c1X.�.:�e,;i.�.•`�>��'.sv`�.+��n'rii"r.%`a+`t S. Is any Chesterfield County Department in the project, or program: • are seeking funds?r Provide name of other department ("%Ji Y+. 'bR�' '3 1 i 1 ,. �y � L,"• k ^T" Yi �++ ^Y yn "ids`.. 'n' `x<^ . C '' 'rQ-x�xa''itiK.. tm'•° °"'s n'j' �s«w'* '�a•"�' d x"' ...0 . ',�'��'T t X r� � "F.',. {a'iv y,,. y k"'`1'�'.. M` } tU`+�'�"{ 4*°'x`4k ".5 'i :"t k ,„x rx �'^'Cr�i �i'." .. C t „ h k• ) C }'"� � �6 iY t ?.4. .7.%.t* '-:f � •.y , 5,.. � a G,...,..^L.�.,...e9.s...>4" t'.,., ...tx,�., S�ahYH.ax.+r » soi'�.,..U..�..�.,✓,�".^6 6. If this requestfor •willnot x yM^"'.l , [;ah �y .� i"�. f <�.K� Y �� L^✓ } Yy^.��[�yn'. ,V di y'?yYS� • M�ri t��..�r' :+ � "rl t`h,}F`,c"4'�y 'e'r,. R�� xss }xY'� l�,v �� tY yG,.'rt kZ COY. t'"'� 'dP:u_., �,1>z��i,."��th�s."',2.nx.i.„L�:k.�'�"�.�?"�,'u�,'r,*�.�r�ki".�?�5.�'�,.>,;i�'x. ��. .�'rr�.�*,5..4^.hmw.,� arzitk��5a4ex ' ♦ r r r a r- ♦ r e • • program, ►individual Fundsbe raised with ticket sales,♦ of a or organization will provide the remainder of auction, ♦ a parent donations. the funding? Pe :d F ,� .. ^2 t' i �, "M k� K,: a"` t�.i±. l�' ; :t y�L tx" .uz,.::w..., a a , � `�..a..,,�.•2..�.s.,._,_.aS hz+L� r.,,a.�.», a.rw4�'�.a�;a%s5i,' Si tK. .ar.G %x° 'v6 4,a C�.dx'w'+T-5,."�N K*'rk`' ✓v .ter ak y=: �# � 1•`54'42 "2' #*d .�.:w><:.tl^rzr wa:aYs��'e�'�Y�r�dC.•C^+.s<�..t.�i�Ev�ns.ro'$:'t�..�i,."�%$;e�•.x��,p`w.ctus'�.,sr�`.rs�, ^�?xiW No 1 r • r I • • • . •��'Ye-s----non—profit Is the organization tax-exempt? 8. Applicant information: Mailing Address Telephone Number Fax Number E -Mail Address Signature of the applicant — If you are signing on behalf of an organization you must be the president, vice-president, chairman%d!rector or vice-chairman. For Internal Use Date Received: 0S _ 11�r District: Z-'`�`aj Yes - tax-exempt Appomatox Regional Governor's School 512 W. Washington Street Petersburg, VA 23803 - address 804-715-1914 or 804-926-1598 - phone 804 -722 -0201 -fax ptsaorgs@gmail.com or vashondashort@gmail.com - email VaShondo Short (please see electronic signature on Page 1 of the Additional Considerations Document) Name of Applicant President, ARGS PTSA — Title If signing on behalf of organization VaShondo Short - printed name 2/1/2017 - date Form: Updated 2/7/2013 000 1 7 6 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) making this funding request? 2. If an organization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation andlor bviaws to aLmlication.) 3. What is the amount of funding you are 4. Describe in detail the funding request and how the money, if approved, will be spent. SHARON PARKER CLOVER HILL HIGH SCHOOL PTSO The funds will be used to help off set the cost of hosting the 2017 Post Prom event. S. Is any Chesterfield County Department Involved In the project, event or program for which you yes are seeking funds? Provide name of other department Clover Hill High School 6. If this request for funding will not fully fund We have requested funds from local civic your activity or program, what other individual organizations such as Kiwansis and Women's or organization will provide the remainder of leagues. Ticket sales and PTSO budget allocation the funding? will also help cover this event. 7. If the applicant is an organization, answer the following is the organization a corporation I No - corporation Yes - non-profit Is the organization non-profit? ' Is the organization tax-exempt? S. Applicant information: Mailing Address Telephone Number Fax Number E -Mail Address Signature of the applicant — If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman. For Internal Use Date Received: E^ l f District: � r Form: Updated 2/7/2013 Yes - tax-exempt 13301 Kelly Green Ln, Midlothian, VA 23112 - address (804) 639-4940 - phone -fax navygotors@aol.com - email Name of Applicant ,. Clover Hill PTSO Vice President — Title If signing on behalf of organization Kimberly Williams - printed name February 3, 2017 - date CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law daces substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or 3 ' organization) making this funding request? Cosby High School PTSD (Post Prom Committee) a. If an organization is the applicant, what is the Working together to support &improve the nature and purpose of the organization? educational experience for our students & i educators. Such as our Post Prom Party, that E' (Attach organization's most recent articles of provides a safe chaperoned environment for i I incorporation and/or bylaws to application.) l students to enjoy fun fitted activities with their E friends after Pram. 3. What is the amount of funding you are seeking? $1000.00 To provide financial assistance toward the rental 4. Describe in detail the funding request and how agreement of $4,439 with XL Sports World, i the money, if approved, will be spent. Midlothian VA, This facility is used to accommodate ? various games & activities for the 700+ students that attend our Post Prom event. i 5. Is any Chesterfield County Department involved in the project, event or program for which you i No are seeking funds? i Provide name of other department I I NIA i z. 5. If this request for funding will not fully fund i your activity or program, what other individual F Parent donations and other PTSD fundraising or organization will provide the remainder of efforts. j the funding? 7. If the applicant is an organization, answer the f j i following ¢ U f9 Is the organization a corporation j..._. --- ---------- - Na corporation Is the organization non-profit? Yes - non-profit Is the organization tax-exempt? Yes - tax-exempt 8. Applicant information: Cosb High School PTSD Mailing Address Attn: Darline Wilder, Post Prom Coordinator 14300 Fox Club Pkwy Midlothian VA 23112 - address Telephone Number Fax Number (804) 639-8340 Cosby Office (804) 543-3709 Coordinator's Cell Phone - phone E -Mail Address fox dwilder4gt@icloud.com email w IBM Signature of the applicant — If you are signing on behalf of an organization you must be the 1 Vicki Congelosi' president, vice-president, chairman/director or Name of Applicant vice-chairman. I President, Cosby PTSD — Title If signing on behalf of organization Vicki Congelosi -printed name ii 21312017 - date For Internal Use Date Received: 1,] District: ina Ala t a-, CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or ion) making this 2. if an organization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/or bylaws to application.) 3. What is the amount of funding you are seek! 4. Describe in detail the funding request and how the money, if approved, will be spent. Matoaca High School PTO The mission of the MHS PTO is to: (a) Enhance the educational and social opportunities of the MHS students by involving parents/guardians and school personnel in a cooperative and sustained system of effective communications and activities, and by assisting in services to the school through support of the principal, academic staff and appropriate committees. (b) Sustain parental interest in school activities and serve as a liaison and communications forum for school personnel to function effectively in a working relationship with parents and other community members. (c) Provide teachers and administrators with opinions and viewpoints that will lead to a better analysis of the needs of the students and more relevant program planning. (d) Support the vision, mission, and core values of the Chesterfield Countv Public Schools The funds will be used to help cover the expenses of activities (games, henna tattoos, photobooth and inflatables), prizes, food, rental equipment, janitorial fees and any costs for security required for the evening. We project based on previous events to spend a total of $6,000 as follows: $800.00 on Prizes; $500.00 on Food & Beverages; $500.00 for a Photobooth Rental; $300.00 for a Gaming Trailer, On U.0.181 $400.00 far two Chesterfield County Police Officers to provide security; $500.00 in Custodial Overtime Fees; $.1,800.00 far Inflatables; $700.00 Comedian $500.00 for Henna Tattoos & Face Paintinq 5. Is any Chesterfield County Department involved in the project, event or program for which you No are seeking funds? Provide name of other department 6. if this request for funding will not fully fund your activity or program, what other individual or organization will provide the remainder of the funding? 7. if the applicant is an organization, answer the following is the organization a corporation Is the organization non-profit? Is the organization tax-exempt? 8. Applicant information: Mailing Address Telephone Number Fax Number E -Mail Address Signature of the applicant — If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman. We are seeking public donations to help us with the remaining amount needed. Yes - corporation Yes - non-profit Yes - tax-exempt 37700 Longhouse Lane Chesterfield, VA 23838 - address (855) 235-6625 -phone -fax locrechia—lyons@yohoo.com - email Name of Applicant 9-1 d o President — Title If signing on behalf of organization LaCrechia Lyons - printed name February 1, 2017 - date For internal Use Date Received: c2, T District: Farm: Updated 2/7/2013 00011 33 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) making this funding reauest? 2. If an organization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incoraoration and/or bviaws to aDDlication.) 3. What is the amount of funding you are 4. Describe in detail the funding request and how the money, if approved, will be spent. S. Is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? Provide name of other department 6. If this request for funding will not fully fund your activity or program, what other individual or organization will provide the remainder of the Alecia L. r=oster Meadowbrook Nigh School, Parent Teacher Student Association Meadowbrook Nigh School PTSA will utilize the funds to host an after prom event. We are currently reviewing a couple options proposed by the students. 1) Carnival event to be held at the school(carnival games, bounce house, various other game stations or 2) Ironbridge Sports Park which has 5 activity stations, with both events the total event cost will be around $2000 -2500, with $1200 be the average vendor/location fee. We are still in the planning stage and atached an estimated budget that will cover venue/vendor rentals, DJ, decorations, snacks and M We will be running concessions for recreational basketball games that are held and Meadowbrook, a Krispy Creme fundraiser. 4 I J U ! �$ t a Om�d'�,� following Is the organization a corporation No - corporation Is the organization non-profit? Yes - non-profit Is the organization tax-exempt? Yes - tax-exempt 8. Applicant information: 6424 Mill River Trace, Chesterfield, VA 23832 - Mailing Address address Telephone Number 804-337-0266 - phone Fax Number n1a -fax E -Mail Address ofoster2l8@col.com - email Signature of the applicant — if you are signing on behalf of an organization you must be the Alecia L. Foster president, vice-president, chairman/director or Name of Applicant vice-chairman. PTSA President — Title If signing on behalf of organization Alecia Foster -printed name 1130,2017 - date For Internal Use 1 U" L X35 Date Received:ou ' c�h �—I)C(_U1 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) making this funding request? 2. If an organization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/or bylaws to application.) 3. What is the amount of funding you are 4. Describe in detail the funding request and how the monev. if approved, will be spent. S. Is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? Provide name of other department 6. If this request for funding will not fully fund your activity or program, what other individual or organization will provide the remainder of the funding? 7. If the applicant is an organization, answer the following Is the organization a corporation Is the organization non-profit? Rebecca Mosher/Midlothian High School Post Prom To provide a safe and alcohol free Post Prom Event Food, Drinks, Decortions, Entertainment Drop -Down PTSD. yearlong fundraising, parent mailings, donations and local businesses support. Midlo Glo Run in Novemeber 2016. Drop-down - corporation Drop -Down - non-profit UUU k lob is the organization tax-exempt? 8. Applicant information: Mailing Address Telephone Number Fax Number E -Mail Address Drop -Down - tax-exempt Midlothian High School 401 Charter Colony Parkway Midlothian, VA 23114 - address 804-378-2440 - phone - fax Rebecca Mosher Signature of the applicant — If you are signing on behalf of an organization you must be the Rebecca Mosher president, vice-president, chairman/director or Name of Applicant vice-chairman. For Internal Use t' Date Received: District: Form: Updated 2/7/2013 msn.com - email Post Prom Chair & PTSO Vice President — Title if signing on behalf of organization Rebecca Mosher -printed name January 26, 2017 - date � v� 18 LML!h, I LKI'ILLU LOU N I Y I. What is the name of the applicant (perwn or organization) making this funding request? L If an organization is the applicant, what, is the nature and purpose of the orpnization? (Attach organization's most recent ar tictes, of incorporation and/or bylaws to appticatiom) 3. What is the amount of fundi ng you are seeking? T children and o promote the welfare of youth in home, school, coommuhitY, Ord place of worship. To raiser tho standardz. of home life, To secure adequate laws for the care and protection of children and yoo closer relation the home and the school, that parent5 and teachers may cooperate intelligent ly int he education of children wid To develop between educators and the generat public such United ef- forts, as will secure far all children and youth the highest advantages in physi cSPI mental, social and ritual educa- Von. Ono I 188 4. Describe in detail the funding re- quest and how the money, if ap,- proved, will be spent. The Mon"an HS PTSA is requestitV nwney to help us host a Post Prom cele- bration an April 29, 2017, This event will take place from I Ipm-3-am- it is, an event to provide a safe and fun activity following the 2017 Prom, and an after. native to less safe activities that the students may choose. The monies will he used to pay for the remaining rental cost of theMidlothian YMCA facility fS I 1d ,i and to pay for one of the follow- ing., a henna tattoo artist( 5375) or the remainder of a payment for inflatables and poker table rentals J$1885) - .1s any Chesterfield County Depart- ment involved in the project, event or program for which you are seek- i No ing. funds? 6. If this request for funding wi It not fully fund your activityar program." what other individual or organiza^ tion will provide the remainder of the funding? 7. If the applicant is an organization, answer the following ff*3EZ-]iT-T'-k1 =7 The Monacan HS PTSA has already con- ducted three fundtaisem this school year to pay for A Prom, serwce projects and scholarships. The Monacan HS PTSA is in the process of soliciting a fu6ze safe is scheduled for February 2017. - We are a non-profit, subordinate Of Che Viryinia Congress of Parents and Teachers ( Virginia PTA) Is the organization tax-exempt? S. Applicant information: "ling Address E -Mail, Address Signature of the appitcant - If you are siping on behalf of an, oNanization you must be the president, vice-presi- dent, chairman/director or vice- chairman. Date Received+* Disbict* E - yes we are tax exempt. EIN 541484816 MonaconHS PTSA., 1501 Srwketree Wve, � Richmond, VA 23236 S",937-1272 - mon"anotsaegn-wi 1, coma -date j 0Elfl10fl CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant {person or this funding request? 2. If an organization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/or bylaws to application.) 3. What is the amount of funding you are 4. Describe in detail the funding request and how the money, if approved, will be spent. 5. Is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? Provide name of other department 6. If this request for funding will not fully fund your activity or program, what other individual or organization will provide the remainder of the funding? 7. If the applicant is an organization, answer the following Thomas Dale High School Parent, Teacher, Student Association (PTSA) The Thomas Dole High School PTSA is a local affiliate of the National and Virginia Parent Teacher Association (PTA) charged with engaging and empowering families and communities to advocate for children. The TO PTSA After -Prom Celebration provides a fun, safe and substance free environment for students. Funds are used to provide entertainment and refreshments for the event. mis The TD PTSA regularly hosts fundraising activities to support the After -Prom Celebration as well as other PTSA sponsored events. Fundraisers this year include yard sales, talent show, and Haley Ford Drive 4 UR School. I Is the organization a corporation I Yes -corporation J t^n U 1'r/ U .f7.. For Internal Use Date Received: District: Form: Updated 2/7/2013 Is the organization non-profit? Yes - non-profit Is the organization tax-exempt? Yes - tax-exempt 8. Applicant information: 3626 West Hundred Road, Chester VA 23831 - Mailing Address address Telephone Number 804.768.6245 - phone Fax Number - fax E -Mail Address teja.stokes@comcast.net - email WE ill Signature of the applicant — if you are signing on behalf of an organization you must be the Tejo S. Stokes (electronic signature) president, vice-president, chairman/director or Nome of Applicant vice-chairman. President — Title If signing on behalf of organization Teja S. Stokes - printed name 01/31/17 - date For Internal Use Date Received: District: Form: Updated 2/7/2013 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA 1749 Meeting Date: February 22, 2017 Item Number: 13.C.12.a.2. Subiect: Transfer of District Improvement Funds ($1,000 From Each District) to the Chesterfield County Department of General Services to Remove and Display the Old Bell at the 1917 Historic Courthouse, and Purchase and Install a New Bell at the 1917 Historic Courthouse County Administrator's Comments: County Administrator: Board Action Requeste Transfer of $5,000 in District Improvement Funds ($1,000 from each district) to the Chesterfield County Department of General Services to stabilize and preserve the historic 1749 iron bell from the 1917 Historic Courthouse, and purchase a replacement bell to be installed at the 1917 Historic Courthouse. The 1749 bell, which is the oldest historic artifact in Chesterfield County and three years older than the Liberty Bell, will be placed on permanent display at the Chesterfield County Museum. Summary of Information: All Supervisors have requested the Board to transfer $5,000 in District Improvement Funds ($1,000 from each District) to the Chesterfield County Department of General Services to cover the costs of preservation and display of the historic 1749 bell from the 1917 Historic Courthouse. The funds also will be used to purchase and install a replacement bell to be hung in the cupola of the 1917 Historic Courthouse. The Board is authorized to transfer these funds under Section 15.2-953B of the Code of Virginia since the funds will be used to commemorate historical events and structures. Additionally, the replacement bell will become the property of the county upon installation. Preparer: Matt Harris Title: Director of Budget & Management 0425:98004.1 Attachments: Yes F-1No�t'; 193 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The reason for removing the original iron bell from the cupola is to stabilize and preserve it for the future. It currently has areas of corrosion, and the black paint is flaking from the interior and exterior of the bell. A restoration company will clean the bell, stabilize it, remove the iron corrosion, repaint and then coat the bell to preserve it. The county has been advised that the historic 1749 bell should not be placed back in the cupola and exposed to the elements after the restoration work has been completed. Therefore, the bell will be placed in a permanent display in the County Museum. The estimated cost for the restoration is $2,000; the cost for a replacement bell is $1,350; and the cost for a display case, interpretive signage and hanging of the 1749 bell in the museum is $2,000. The total cost is $5,350. A $350 donation has already been received for this project, and the remainder of the costs will come from the District Improvement Funds. ir% U,';(J n CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or on) making this funding request? 2. If an organization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/or bylaws to application.) 3. What is the amount of funding you are 4. Describe in detail the funding request and how the money, if approved, will be spent. S. Is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? Provide name of other department Chesterfield Historic Society of Virginia, George Chesterfield Historic Society of Virginia $5000.00 The committee is planning a special event on Thursday, Oct. 26, 2017, the centennial anniversary of the day that the cornerstone for the courthouse was laid in 1917 As part of this day, we will have the unveiling and ringing of the new reproduction courthouse bell, and the 1749 bell will be displayed in the Chesterfield County Museum. Funding is requested to remove & display the old bell and ourchose the new reproduction bell. Yes General Services, Communications and Media, Courts, Clerk of the Court, PLanning, Library, Police, Fire and EMS, Parksand Rec,Human Services, Chesterfield County Schools 6. if this request for funding will not fully fund your activity or program, what other individual Private donations if available or organization will provide the remainder of the funding? 7. if the applicant is an organization, answer the U,U3J1) 7. if the applicant is an organization, answer the following Is the organization a corporation Is the organization non-profit? is the organization tax-exempt? 18. Applicant information: Mailing Address Telephone Number Fax Number E -Mail Address Signature of the applicant — If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman. 1 4 For internal Use C" (k ,-A-t I -D't- No - corporation Yes - non-profit Yes - tax-exempt P.O. Box 40, Chesterfield, VA 23832 - address 804-796-7131 -phone 804-777-9643 -fax pastwalker@comcast.net - email �eorge L. Cranford Name of Applicant Board Member, Chesterfield Historical Society of Virginia Chair, Chesterfield County Centennial Committee — Title If signing on behalf of organization George L. Cranford - printed name Janucy 31, 2017 -date CHESTERFIELD COUNTY °y BOARD OF SUPERVISORS Page 1 of 1 AGENDA nas Meeting Date: February 22, 2017 Item Number: 13.C.12.b. Subject: Transfer $3,170 from the Bermuda District Improvement Fund to the Parks and Recreation Department to Cover the Costs Associated with Fence -Line Mulching Along the Baseball Field Located at Thomas Dale High School County Administrator's Comments: County Administrator: Board Action Requested: Transfer $3,170 from the Bermuda District Improvement Fund to the Parks and Recreation Department to cover the costs associated with fence -line mulching along the baseball field at Thomas Dale High School. Summary of Information: Supervisor Jaeckle has requested the Board transfer $3,170 from the Bermuda District Improvement Fund to the Parks and Recreation Department to cover the costs associated with fence -line mulching along the fence line of the baseball field at Thomas Dale High School. The Board can transfer funds to a County department to provide landscaping which improves public property. The $3,170 must be transferred to the Parks and Recreation Department and the Department must hire the landscaping contractor in accordance with the Public Procurement Act and must pay the contractor directly. Preparer: Matt Harris Title: Director of Budget and Management 0425:98001.1 Attachments: ■ Yes FINo # ^ CHESTERFIELD COUNTY APPLICATI This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request, Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 2. What is the name of the applicant (person or Thomas Dale Nigh School organization) making this funding request? L if an organization is the applicant, what is th nature and purpose of the organization? (Attach organization's most recent articles of in the project, event or program for which you are seeking funds? Provide name of other department M If this request for funding will not fully fund your activity or program, what other individual or organization will provide the remainder of Thomas Dale's request will cover the costs 7. If the applicant is an organization, answer the following Is the organization a corporation Is the organization non-profit? Yes - corporation Yes - non-profft c.) J Is the organization tax-exempt? UKTIJIMI�� Mailing Address 7" behalf of an organization you must be the .dol president, vice-president, chairman/director o vice-chairman. MOM Date Receive P A District: mr-11M Name of Applicont INNe .0, '0 'r" i,, '; 10 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: February 22, 2017 Item Number: 13.C.12.c. Subiect: Transfer $4,500 in Dale District Improvement Funds to the Parks and Recreation Department to Purchase a Storage Shed for Athletic Equipment at the Hopkins Elementary School Sports Complex County Administrator's Comments: County Administrator: (� c-Q-� _ Board Action Requested: The Board of Supervisors is requested to transfer $4,500 in Dale District Improvement Funds to the Parks and Recreation Department to purchase a storage shed for athletic equipment at the Hopkins Elementary School Sports Complex. Summary of Information: Supervisor Holland has requested that the Board transfer $6,100 from the Dale District Improvement Fund to the Parks and Recreation Department for the purchase of a storage shed to be used to store athletic equipment at the Hopkins Elementary School Sports Complex. This request was originally made by the Hopkins Athletic Association. The Board is not authorized to give public funds to organizations like the Association. The Board can, however, transfer funds to the Department of Parks and Recreation to purchase a storage shed to be used at the Hopkins Elementary School Sports Complex since it is a capital improvement to County property which will be used for a public recreational program. Preparer: Matt Harris Title: Director of Budget & Management 0425:98003.1 Attachments: 0 Yes F-1 No 9 fw *' /- r" CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) making this funding request? Bobcats Athletic Association, Inc. '' 'C 5 �; � Y� 4 �' "hh'�' •s Y,�4� �C s.+. 0111`r "', �. 4'e`+w,. yHopkins '. t a+,^.�y ^**2 2 "�+�`" s" i tyky Vkt-{ t),;y" 1 kYwY-,�Y ryAei {: 'S�vx.�1� ^, RM "a", .r1 w .,; WY;:. +ilra,+ +.xr.._ •:�'., r. ^k Y ' v.S'es.'�'�%h..-..atl� r+� (^'h +2:n'?."z„({�°u. Wi ^a 3ta4 To provide a safe and productive environment designed to teach and develop the fundamentals of sportsmanship, teamwork, physical fitness, and 2. If an organization is the applicant, what is the healthy competition. Participation in our league is nature and purpose of the organization? open to all boys and girls in the Northern Chesterfield school district. We offer baseball, (Attach organization's most recent articles of basketball, cheerleading and football for youth ages ` incorporation and/or bylaws to application.) 4-18 years. The organization is organized exclusively for educational purposes under Section 541(c)(3) of the Internal Revenue Code or corresponding section ... of any future federal tax code. ^ ,�„ < , aq n• ,�,.`"F�hby # ",Y9 f �..: ',� D KYS.<w • f 4 . �. .�'� , . �'r� y'} a#irr# u' air Jyi�,,„ ^+:, "f "� �” s?""^ "mho' wit t ".^�,.' h ' � yk-? ��,. � J 'ft v�+ \F*4 k��>"�r}� '� �: . d="� `hn �h M. ri'. 3. What Is the amount of fundingr •�- you are seeking.? � $61 t7p 'ftp'{ `mn u"..o++' 4 Xa :.. .11`x.. •u��.. '�,v�' k. nia�..k`�`. 4. Describe in detail the funding request and howRemove and Replace current storage trailer at the money, if approved, will be spent. . Hopkins Road Elementary School for Hopkins Bobcats Athletic Association � f o � »' � '"� �� 4'F4�•�,y��, *,ti�+�,'�;:' ��'�' "`h�.�• iii. • ' k �'�^ �.. �: �S � �1� � �'�y"SC � �' X �� ? Y �� . �'? 'rt^C .'.. � w J g it.� h y$�z A 4.Xt 3,y�.• � �}j,{�S"✓" � •" .� t` .1'K t. 3RD K, _;�:;{+. t,. x�d "� � "' � �+r w c 5"' '11"�'l x 5. Is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? Yes Provide name of other department Chesterfield County Parks and Recreation ,� i' • � y,. � ^: Y, r`F :5'}= s yGY �.n 1. }C f }� a� � .:K�.tYA �' �'. `ks � C� •`�`� � 'i`�' ^. i^ �' c'":' ��.°ro r� k 4 ry'ai4� V.xs1 � fi4�� "� 4 "Y :` 1 Y �>'t £ 'N { �, '+� +," ""`'a'��:,e�, s �i,��'s��SM",' ,��''� x��' .,K '� ��+r �«r.�'i*�a> ��"�'� �'��, ✓�, ^��'`p,�'ir',r'x�s � '��.k,* , s+:i�: 6. If this request for funding will not fully fund your activity or program, what other individual Hopkins Bobcats Atheltic Association through or organization will provide the remainder of fundraising and donations. the funding? � ..y✓'A"d �• i5r4 S w"' t? 3q Y Y�r' „`.`a �� t x�.:Y�� Me iii d' ,r^ < J Y.F h Y `w`"Sir3�4 he��&. x � .u�•+ E�. S" 7 �4� 1n��TM�,,�`„�;d rt�ttFr . ;3��}i�+`� .rh:hf`�-a s`�rt ;xr.'-""'�,�x46 �x.�:�.u*.,. �i�}#t �7 +,s�„. ;:-x .�._1`s� ^' ck•�r� �C tit 4 7. If the applicant is an organization, answer the following iNX'd') For Internal Use Date Received: District: Yescorporation Is the organization a corporation Is the organization non-profit? Yes - non-profit Is the organization tax-exempt? Yes - tax-exempt V" �sgym %Ty g "�g _g' 8. Applicant information: P 0 Box 37418 - address Mailing Address 804-306-8297 -phone Telephone Number -fax Fax Number hboapresident@gmoil.com -email E-Mail Address jggw gg�' Oil Signature of the applicant — If you are signing on behalf of an organization you must be the Janice Brown president, vice-president, chairman/director or Name of Applicant vice-chairman. .01 President — Title If signing on behalf of organization Janice Brown -printed name January 25, 2017 -date For Internal Use Date Received: District: February 22, 2017 Speakers List Evening Session #1 (Following Presentation of Resolutions) 1. Patricia Lancaster Q 3. 0 5. Evening Session #2 (End of the Evening Agenda) 1. 04 3. 9 5. �CHESTERFIELD COUNTY ` {t} BOARD OF SUPERVISORS , AGENDA Page 1 of 2 Meeting Date: February 22, 2017 Item Number: 17.A. Subiect: Public Hearing to Consider the Exercise of Eminent Domain for the Acquisition of Right -of -Way and Easements for the Lucks Lane (East Evergreen Parkway to Route 288) Widening Project County Administrator's Comments: County Administrator: r' Board Action Requested: Hold a public hearing and authorize the exercise of eminent domain for the acquisition of right-of-way and easements for the Lucks Lane (East Evergreen Parkway to Route 288) Widening Project, including the filing of certificates of deposit, so that construction may begin prior to the commencement of eminent domain proceedings. Summary of Information: On October 9, 2013, the Board authorized staff to proceed with the Lucks Lane (East Evergreen Parkway to Route 288) Widening Project, including acquisition of right-of-way and easements. The Board also authorized the advertisement of an eminent domain public hearing for the project, if needed. The county's right-of-way acquisition consultant has been successful in acquiring right-of-way and easements from 14 property owners. The county's consultant has been unable to reach agreement with one property owner. Preparer: Jesse W. Smith Title: Director of Transportation Attachments: 0 Yes 1-1 No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information: (continued) Page 2 of 2 The county's consultant has recommended eminent domain on one property in order to allow construction to take place without further delay. A right- of-way exhibit showing the proposed acquisition is attached. Parcel 049: The property located at 1211 Walton Bluff Parkway, GPIN 7346966514, is owned by M & K, LLC. The county needs to acquire 0.2068 acre in fee right-of-way, 0.0103 acre in permanent drainage easement, 0.2186 in permanent slope and drainage easement, 0.0254 acre in permanent sight distance easement, 0.1768 in permanent slope easement, and 0.0309 acre in temporary construction easement. The county's consultant valued the acquisition at $174,127. The county's consultant made an offer, based on the valuation, to M & K, LLC on November 22, 2016. The county's consultant has corresponded with M & K. LLC but no counter offer has been received. Diligent efforts to obtain voluntary conveyance from the property owner have failed. Staff has sent notification to the owner of the eminent domain request before the Board. If the county proceeds with eminent domain, a certificate of deposit will be filed with the court, which will allow the county to immediately enter and use the right-of-way and easements so the project can proceed without delay. Sufficient funds are available in the budget to pay the anticipated condemnation costs. Staff will continue to negotiate with the property owner in an attempt to reach a settlement after the certificate is filed, and, if requested, the owners will be paid the county's value for the property prior to the condemnation hearing. Recommendation: Staff recommends that the Board authorize the exercise of eminent domain on the following parcel, M & K, LLC, 1211 Walton Bluff Parkway, GPIN 7346966514, including the filing of a certificate of deposit, for the acquisition of right-of-way and easements for the Lucks Lane (East Evergreen Parkway to Route 288) Widening Project: District: Clover Hill LUCKS LANE EAST EVERGREENPARKNITAY TO ROUTE 288)NIIIDENING PROJECT 1-3 CD Ej PARCEL 049 M & K, LLC ' .. o r�f%/j/o GPIN 7346966614 Vii, � /i/o��. LANE tic cl Ll "t°°am.*c'DI o .a MAP x 371yrj'u �dh k�tl g Fyy1��y �„�'`,, • wa"^' ax°m =Wrs"h- �;M.e...,.- ♦ /�"a`'}. T"'�.y�,areva enm w<rt rra tB , • � �rxn OR py In 00 to n J / u 0 r ll M all 5~ cx. 'o -0i r F / , Ma f di�w � p] r T: r AN% G { - �! p Ao J KJ Wa 1 i � / ' a4� 1 x � % I f �� t✓ �o w r "t°°am.*c'DI o .a MAP x 371yrj'u �dh k�tl g Fyy1��y �„�'`,, • wa"^' ax°m =Wrs"h- �;M.e...,.- ♦ /�"a`'}. T"'�.y�,areva enm w<rt rra tB , • � �rxn OR py In 00 to n J / u 0 r alebmonb gimefi-Movoicb Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date February 16, 2017 Date Category Description Ad Size Total Cost 02/21/2017 Meetings and Events Take Notice Take notice that the Board of Supervisors of Chest 2 x 22 L 114.00 Take Notice Take notice that the Board of Supervisors of Chesterfield County, Vir• gnia, 9 a regular scheduled meeting on February 22, 2017 91-00 pm. Publisher of the In the County Public Meeting Room at the Chesterfield Administration Building, Rl10and Lori Road, Chesterfield, V'r'nia,Oil hold apublic Richmond Times -Dispatch hearhrg where persons affected may appear and present their views to consider. The nerciseofeminent domain for the acquaRanoffee simple iderestfor right-of-way, apermanent slope and drainage easement, and atemporary costn�honeasementforthe Lucks Lane (E This is to certify that the attached Take Notice Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Evergreen" to Rode 20 Widening Prood (Virginia Department of Transportation Number 072WO.118 , RW201, CNI) Voss Richmond, State of Virginia, on the following dates: ro 91211 Walton Bluff Parkway, GPIN; 7346966514. If r information is desired, please contact Mr. Brent Epps, Engi• 02/15/2017 neering Supervisor, 9 741037, between the hours of 830 am. and 500 pm. Mondaythrough Friday, The hearinrgg is held 9 a public facility designed to be accessible to per. sorswithdisabli es,Anypemmwbquestionsontheaccessibilityd The First insertion being given ... 02/15/2017 the facil'ddyy a nerd for reasonable aaarur odafions should contact Jan• ice e. � ey, Clerk to the Board, 9 761200. Persons needing inter• preter services for the deaf must edify the Clerk to the Board no later Newspaper reference: 0000477964 than February 17, 2017, I Sworn to and subscribed before me this 2 a 17 tory Public e r 1 rr '� .ii.t{,i_tiiLL trtf�hr��±�, State of Virginia.:; PG�i,t:� Virgsr�r,f City of Richmond 7566411--'s My Commission expires `rn"saion Expires= _'i:;re 30, 201:% THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 I , 74 AGENDA Meeting Date: February 22, 2017 Item Number: 17.B. Subiect: PUBLIC HEARING: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 15 -foot underground easement for Dominion Virginia Power's Strategic Underground Program at 8701 Bethia Road. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for Dominion Virginia Power's Strategic Underground Program at 8701 Bethia Road. This request has been reviewed by county staff, Comcast and Verizon. Approval is recommended. District: Matoaca Preparer: John W. Harmon Attachments: 0 Yes Title: Real Property Manager No U 0 7 LWAFA-011 'I 0101 v I PUBLIC HEARING: Conveyance of an Easement to Virginia Electric and Power Company go Lei WA 9 1 M SM a ME N Chesterfield County Department of Utilities W11 -*1 E S I fth -583.33 leel 'A'Ricbmaub 79imes—Dispatcb Advertising Affidavit CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD, VA 23832 Date Category Description 02/21/2017 Meetings and Events TAKE NOTICE That on No V, N17, at it pm a 6 soar Wer 6114 be heard the 8aatd of Snperfi�solls dChesiefield Cady � � regidar metingPik f im RM of odm Iff. gi�a wisiderltE and Pulrrer Conpany =MW" 01 6 0 fde WayoknChest W40,*gma,aadnaybeall inferled pans between the boas � � a,m and S•00 pm, IAonday t�a>gh� b ��ia�8y to tl�e of the O< d fa lan*w�lad�lifnndl6aK Thar MWlath is � R, Clerk to the Pelsoas ne* ida �febn�y 11,�� Cletk bt)w 8�d nol�er 300 E. Franklin Street Richmond, Virginia 23219 (804)649.6208 Ad Size TAKE NOTICE That on February 22, 2017, at 6:00 p.m. or as s 2 x 16 L Publisher of the Richmond Times -Dispatch Account Number 6025752 Date February 15, 2017 This is to certify that the attached TAKE NOTICE That on Febru was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 02/15/2017 The First insertion being given ... 02/15/2017 Newspaper reference: 0000481625 Sworn to and subscribed before me this State of Virginia City of Richmond My Commission expires 2 i THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU Total Cost 87.00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 k%AGENDA Meeting Date: February 22, 2017 Item Number: 17.C. Subiect: PUBLIC HEARING: Declare a Portion of a Parcel of County Property on East River Road Surplus and Authorize the Conveyance of the Parcel County Administrator's Comments: County Administrator: Board Action Requested: Declare a portion of parcel number 796 613 conveyance of the portion of the parcel University and authorize the Chairman of County Administrator to execute the deed. Summary of Information: 0431 00000 surplus; authorize the to The Visitors of Virginia State the Board of Supervisors and the On October 24, 2012, the Board authorized staff to proceed with the East River Road Widening Project (Project), including acquisition of right-of-way and easements. On March 10, 2014, the county acquired the parcel located at 3401 East River Road, GPIN 796 613 0431 00000 containing 0.149 acres, for construction of the road widening. VSU donated over 5 acres of right of way for the project, owns all of the surrounding properties and staff agreed to convey the residue of this parcel to VSU upon completion of the project. The Project was accepted in December 2016 and there is no present or future need for this residue property. Staff requests that the Board of Supervisors approve the conveyance of 0.0542 acres of 3401 East River Road, GPIN 796 613 0431 00000, as shown on the attached plan, to the Visitors of Virginia State University. A public hearing is required to convey the property. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1No 4 21 ,,-, 0 ,a 1 "VICINITY SKETCH PUBLIC HEARING: Declare a Portion of a Parcel of County Property on East River Road Surplus and Authorize the Conveyance of the Parcel Virginia State 0. 542 Acre Parcel Chrsterfield County Department of Utilities 1 Z3133 feet r) (" q t�4 �.; 0 f- 1 ch ST A. ? "j MATCH SHEcT 9 1 81 �4-a ze Di ............. _.._...._.._.._.._I LAz 'got W—u kl"WF is, It'd 9 9 9 vd UF m , Offl MOR3.:!109-� -W 00;1 3�08- iggpis �5AV.017im R� ia , L.MM . . 'I., '4014 drLg'51 - - - - - - - - - - t BW 0i �01 25 --------------- 41 --------------- ----------- \ 1 4 X24- I.J cc . i I WR ! ------------------- NUI ,A NO leg iLL Ala RH m HQ 0 133915 5276eVp0 ti �� '�' j'`o� �ffi'y z .�,� zi 19N gy� u �g we 01 Rg and a Pry — — — — — — — — — — my il pq p Nit Ji icbM00 gimes-Dispatch Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD, VA 23832 F Account Number 6025752 Date February 15, 2017 Date Category Description Ad Size Total Cost h 02/21/2017 Meetings and Events TAKE NOTICE That on February 22. 2017. at 6:00 p.m. or as s 2 x 16 L 87.00 TAM Thatm MW 11,1117,9dpAorassomterefta<maybe hffd to Board d WM d 098W Coin at t alar m0qa n to P&MAN Room d Mek CO, k t 13* b alnmyalae d i p * d a poral a1 landPRF19661 13100K)11 wRoe hdmnationa=Wa m 8e m the ofia Arlt d War Dia e�b er6dd Carl, Yugrla, and may tie eiaa�hedd I irtaestedpahaWenthehausd&MaAandAPA, MOO molglhFridar. The hsihddataphhbkfa d"dy ddaigooedtoheaaeAtopg. sola es,Nrypehso'hss► mtheaoassgod to fachily a need for wig Oak* *W cont lark 0 B. . 00 to the wit at 11&1100, Pelsola ming it. g6 20m �hdeafut 0toMtotheBmrd Rlater #110Woair111M, Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE That on Febru was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 0 2/1 512 01 7 The First insertion being given ... 02/15/2017 Newspaper reference: 0000481627 Sworn to and subscribed before me this Public State of Virginia City of Richmond My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: February 22, 2017 Item Number: 20. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on March 15, 2017, at noon for a Budget Work Session in Room 502 at the County Administration Building. Preparer: Janice Blakley Title: Clerk to the Board Attachments: ❑ Yes No