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11-25-2003 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: November 25, 2003 Item Number: 2. Subiect: County Administrator' s Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The Accounting Department has completed preparation of the County's FY03 Comprehensive Annual Financial Report, which includes financial statements audited by KPMG, LLP, independent auditors. Elizabeth Foster, engagement partner from KPMG, LLP, will be at the meeting to formally present the report to the Board as required by the Code of Virginia. Preparer: Man/Lou Lyle Title: Director of Accountinq Attachments: [---~ Yes No 000001 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meeting Date: November 25, 2003 Item Number: 7.A. Subiect: Adoption of a Resolution which Authorizes the County Administrator to Submit an Application to the Virginia Public School Authority (VPSA), Declares the Official Intent of the County to Reimburse Itself from Bond Proceeds, and Authorizes the Issuance and Sale of General Obligation School Bonds to the Virginia Public School Authority County Admi.nistratol;'S Comments: P~-..~~,, ~'~ ~~c~ County Administrator: ~ Board Action Requested: The Board of Supervisors is requested to adopt a resolution which authorizes the County Administrator to submit an application to the Virginia Public School Authority (VPSA), declares the official intent of the County to reimburse itself from bond proceeds, and authorizes the issuance and sale of general obligation school bonds to the VPSA in an aggregate principal amount of not to exceed $116,905,000. Summary of Information: The Capital Improvement Program (CIP) for FY2004 - FY2010 was approved by the School Board on January 28, 2003. On September 26, 2003 the School Board revised the FY2004-2010 School Capital Improvement Program in order to enter into a Comprehensive Agreement under the Public-Private Education Facilities and Infrastructure Act of 2002 (PPEA). Consistent with those Preparer: Rebecca T. Dickson Title: Director of Budqet and Manaqement 63520.1 Attachments: -'] No 000002 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Meeting Date: November 25, 2003 actions, the CIP is funded by several sources, including the Reserve for School Capital Improvements (CIP Reserve), State construction funds, proffered funds, and general obligation bonds issued by the County. The sixth and final sale of the bonds authorized by the 1996 Referendum were sold by the County in February, 2002. Therefore, the preferred method of issuing bonds for the CIP needs in FY2004 is through the Virginia Public School Authority (VPSA). It is anticipated at this time that Chesterfield will request a stand-alone sale through the VPSA this winter. A portion of the anticipated proceeds from the sale of bonds to the Virginia Public School Authority were appropriated by the Board of Supervisors in the FY2004 School CIP. A request to the Board of Supervisors to appropriate the remaining proceeds is included in today's agenda (Item 7.B.). It is anticipated that the aggregate amount of the bonds to be sold through the VPSA would not exceed $116,905,000. The list of projects shown on Attachment A is consistent with the FY2004-2010 School Capital Improvement Program as amended on September 26, 2003. However, neither the attached resolution nor the resolution adopted by the School Board on September 26, 2003 incorporates this list of projects as the only projects, which can be constructed with these funds. Instead, both resolutions generically refer to "various capital school improvement projects." This could include two new high schools, a single new high school, a new middle school, expansion of an existing school, or any combination of these projects or other capital school projects. On September 26, 2003 the School Board adopted a resolution consenting to the issuance and sale of the bonds to the Authority, and requesting the Board of Supervisors to authorize the issuance and sale of general obligation bonds of the County in an aggregate principal amount of not to exceed $116,905,000 and to submit an application to the VPSA, and to declare the official intent of the County to reimburse itself from the proceeds of the bonds for expenditures made with respect to the projects prior to the issuance of the bonds. Prior to the final authorization of the issuance and sale of general obligation bonds to the VPSA, state law requires that the Board of Supervisors hold a public hearing after giving notice in accordance with the provisions of Code of Virginia, 1950, Section 15.2-2606.A. The public hearing was held on November 12, 2003. 000003 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: November 25, 2003 Therefore, the Board is requested to adopt the attached resolution which authorizes the County Administrator to submit an application to the Virginia Public School Authority (VPSA), declares the official intent of the County to reimburse itself from bond proceeds, and authorizes the issuance and sale of general obligation school bonds to the VPSA in one or more installments in an aggregate principal amount of not to exceed $116,905,000. 000004 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, AUTHORIZING THE ISSUANCE AND SALE OF NOT TO EXCEED $116,905,000 AGGREGATE PRINCIPAL AMOUNT OF COUNTY OF CHESTERFIELD, VIRGINIA, GENERAL OBLIGATION SCHOOL BONDS; AUTHORIZING THE COUNTY ADMINISTRATOR TO SUBMIT AN APPLICATION TO THE VIRGINIA PUBLIC SCHOOL AUTHORITY TO PARTICIPATE IN ONE OR MORE FINANCINGS BY SUCH AUTHORITY AND TO ISSUE AND SELL SUCH BONDS TO SUCH AUTHORITY; PROVIDING FOR THE SALE OF SUCH BONDS TO THE AUTHORITY AND THE FORM AND THE INTEREST RATES, REDEMPTION OR PREPAYMENT PROVISIONS AND OTHER DETAILS THEREOF; AUTHORIZING THE DESIGNATION OF A BOND REGISTRAR AND PAYING AGENT FOR SUCH BONDS; AUTHORIZING THE EXECUTION AND DELIVERY OF A BOND SALE AGREEMENT, A USE OF PROCEEDS CERTIFICATE, A CERTIFICATE AS TO ARBITRAGE, A PROCEEDS AGREEMENT AND A CONTINUING DISCLOSURE AGREEMENT RELATING TO EACH SERIES OF SUCH BONDS; DECLARING THE OFFICIAL INTENT OF THE COUNTY TO REIMBURSE ITSELF FROM THE PROCEEDS OF SUCH BONDS FOR EXPENDITURES MADE PRIOR TO THE ISSUANCE OF SUCH BONDS; AND OTHERWISE PROVIDING WITH RESPECT TO THE ISSUANCE OF SUCH BONDS BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: SECTION 1. Findings and Determinations. The Board of Supervisors (the "Board of Supervisors") of the County of Chesterfield, Virginia (the "County"), hereby finds and determines as follows: (a) On September 26, 2003, the School Board of the County (the "School Board"), adopted a resolution (the "School Board Resolution") (i) requesting, pursuant to Section 15.2-2640 of the Code of Virginia, 1950 (the "Virginia Code"), the Board of Supervisors to authorize the issuance and sale of general obligation school bonds of the County in an aggregate principal amount of not to exceed $116,905,000 for the purpose of paying the costs of various capital school improvement projects of and for the County (such capital school improvement projects being referred to collectively as the "Project") and to submit an application to the Virginia Public School Authority (the "Authority") in connection with the issuance and sale of such bonds to the Authority; (ii) consenting, for purposes of Section 15.2-2638.B(iii) of the Virginia Code and Article VII, Section 10(b) of the Constitution of Virginia, 1971, to the issuance and sale of such bonds to the Authority; and (iii) requesting the Board of Supervisors to declare the official intent of the County under Treasury Regulation Section 1.150-2 to reimburse itself from the proceeds of such bonds for expenditures made with respect to the Project prior to the issuance of such bonds. 434111.2 026357 RES 000005 -2- (b) Pursuant to the provisions of Title 15.2, Chapter 26, of the Virginia Code (the same being referred to herein as the "Public Finance Act of 1991"), the County is authorized to contract debts for any project, borrow money for any project and issue its bonds to pay all or any part of the costs of acquiring, constructing, reconstructing, improving, extending, enlarging and equipping any project. (c) In accordance with provisions of the School Board Resolution, the Board of Supervisors has determined that it is necessary and expedient for the County to contract a debt and to authorize the issuance and sale of general obligation school bonds of the County to be designated and known as "County of Chesterfield, Virginia, General Obligation School Bonds" in an aggregate principal amount of not to exceed $116,905,000 (the "Bonds") to pay or any part of the costs of acquiring, constructing, reconstructing, improving, extending, enlarging and equipping the Project. (d) The Board of Supervisors has determined to authorize the County Administrator on behalf of the County to submit an application to the Authority to participate in one or more stand-alone or pooled financings by the Authority and to delegate to the County Administrator the authority, without further action by the Board of Supervisors, to issue and sell the Bonds to the Authority in one or more series in accordance with the provisions of this resolution. (e) The Board of Supervisors has determined to declare the official intent of the County under Treasury Regulation Section 1.150-2 to reimburse itself from the proceeds of the Bonds for expenditures made with respect to the Project prior to the issuance of the Bonds. (f) In accordance with the provisions of Section 15.2-2606.A of the Virginia Code, the Board of Supervisors has held a public heating, duly noticed, before the adoption of this resolution authorizing the issuance of the Bonds. SECTION 2. Authorization of Application to Issue and Sell the Bonds to the Virginia Public School Authority. The County Administrator is hereby authorized on behalf of the County to submit an application to the Authority to participate in one or more stand-alone or pooled financings by the Authority and to issue and sell the Bonds to the Authority in one or more series in an aggregate principal amount of not to exceed $116,905,000 for the purpose of paying the costs of the Project. SECTION 3. Authorization of Issuance of Bonds. (a) Pursuant to the provisions of the Public Finance Act of 1991 and upon the terms, conditions and provisions set forth in this resolution, the Board of Supervisors hereby authorizes the County to contract a debt and to issue one or more series of general obligation school bonds of the County to be designated and known as "County of Chesterfield, Virginia, General Obligation School Bonds" in an aggregate principal amount of not to exceed $116,905,000 (hereinbefore defined as the "Bonds") for the purpose of paying the costs of various capital school improvement projects of the County (hereinbefore referred to collectively as the "Project"). The Bonds of each series shall have such series designation or designations as shall be determined by the County Administrator. 434111.2 026357 RES 00t)006 -3- (b) The Bonds of each series shall be issuable in fully-registered form, shall be dated the date of issuance and delivery of the Bonds of such series or such other date as shall be determined by the County Administrator, shall bear interest from the date of delivery of the Bonds of such series or such other date as shall be determined by the County Administrator, such interest to be payable on such first interest date as shall be determined by the County Administrator and semiannually thereafter (each an "Interest Payment Date"), subject to the provisions of Section 5 of this resolution and at the rates established in accordance with Section 5 of this resolution, and shall mature on such date in each of the years (not exceeding forty (40) years from the date of the Bonds of such series) (each a "Principal Payment Date") and in the amounts in each such year (the "Principal Installments") as shall be determined by the County Administrator, without further action by the Board of Supervisors, subject to the provisions of Section 5 of this resolution. SECTION4. Sale of Bonds. There is hereby delegated to the County Administrator the authority, without further action by the Board of Supervisors, to sell the Bonds of each series to the Authority at such price, determined by the Authority at the time of sale to be fair and accepted by the County Administrator; provided that the true interest cost to the County with respect to the Bonds of any such series shall not exceed eight percent (8.00%). The County Administrator is hereby authorized and directed to enter into a Bond Sale Agreement with the Authority providing for the sale of the Bonds of each series to the Authority in substantially the form entered into by the County with the Authority in connection with previous sales of general obligation school bonds by the County to the Authority (the "Bond Sale Agreement"). SECTION 5. Interest Rates and Principal Installments. There is hereby delegated to the County Administrator the authority, without further action of the Board of Supervisors, to accept the interest rates on the Bonds of each series established by the Authority; provided that each such interest rate shall be not more than ten one-hundredths of one percent (0.10%) over the annual rate to be paid by the Authority for the corresponding principal payment date of the bonds to be issued by the Authority (the "Authority Bonds"), the proceeds of which will be used to purchase the Bonds of such series, and provided further that the true interest cost with respect to the Bonds of any such series shall not exceed eight percent (8.00%). The Interest Payment Dates and the Principal Installments are subject to change at the request of the Authority. There is hereby delegated to the County Administrator the authority, without further action by the Board of Supervisors, to accept changes in the Interest Payment Dates and the Principal Installments at the request of the Authority; provided that the aggregate principal amount of the Bonds shall not exceed the amount authorized by this resolution. The execution and delivery of the Bonds of any series as described in Section 9 hereof shall conclusively evidence such interest rates established by the Authority and the Interest Payment Dates and the Principal Installments requested by the Authority as having been so accepted as authorized by this resolution. SECTION 6. Form of the Bonds. For as long as the Authority is the registered owner of the Bonds of a series of the Bonds, the Bonds of such series shall be in the form of a single, temporary typewritten bond substantially in the form attached hereto as Exhibit A with such changes as shall be approved by the County Administrator. 434111.2 026357 RES 000007 -4- SECTION 7. Payment; Paying Agent and Bond Registrar. The following provisions shall apply to the Bonds of each series: (a) For as long as the Authority is the registered owner of the Bonds of a series of the Bonds, all payments of principal of and premium, if any, and interest on the Bonds of such series shall be made in immediately available funds to the Authority at, or before 11:00 A.M. on the applicable Interest Payment Date, Principal Payment Date or date fixed for prepayment or redemption, or if such date is not a business day for Virginia banks or for the Commonwealth of Virginia, then at or before 11:00 A.M. on the business day next preceding such Interest Payment Date, Principal Payment Date or date fixed for prepayment or redemption. (b) All overdue payments of principal and, to the extent permitted by law, interest shall bear interest at the applicable interest rate or rates on the Bonds of such series. (c) There is hereby delegated to the County Administrator the authority to designate a Bond Registrar and Paying Agent for the Bonds of each series of the Bonds. SECTION 8. Redemption or Prepayment. The Principal Installments of the Bonds of each series shall be subject to redemption or prepayment upon such terms and conditions as shall be determined by the Authority and accepted by the County Administrator, without further action by the Board of Supervisors; provided that in no event shall the premium payable upon the redemption or prepayment of any Bond of any series be in excess of three percent (3%) of the principal amount of such Bond. The Board of Supervisors covenants, on behalf of the County, not to refund or refinance the Bonds of any series without first obtaining the written consent of the Authority or the registered owner of the Bonds of such series. SECTION 9. Execution and Delivery of Bonds. The Bonds of each series shall be executed in the name of the County by the manual or facsimile signatures of the Chairman and the Clerk of the Board of Supervisors, and the corporate seal of the Board of Supervisors shall be impressed, or a facsimile thereof printed, on the Bonds. SECTION 10. Pledge of Full Faith and Credit. For the prompt payment of the principal of and premium, if any, and the interest on the Bonds as the same shall become due, the full faith and credit of the County are hereby irrevocably pledged. In each year while any of the Bonds shall be outstanding, the Board of Supervisors is authorized and required to levy and collect annually, at the same time and in the same manner as other taxes of the County are assessed, levied and collected, a tax upon all taxable property within the County, over and above all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay when due the principal of and premium, if any, and interest on the Bonds to the extent other funds of the County are not lawfully available and appropriated for such purpose. SECTION 11. Use of Proceeds Certificate and Certificate as to Arbitrage. The Chairman of the Board of Supervisors, the County Administrator and such officer or officers of the County as either may designate are hereby authorized and directed to execute a Certificate as to Arbitrage and a Use of Proceeds Certificate each setting forth the expected use and investment of the proceeds of the Bonds of each series and containing such covenants as may be necessary in order to show compliance with the provisions of the Internal Revenue Code of 1986 (the 434111.2 026357 RES OOOOOS -5- "1986 Code") and applicable regulations promulgated thereunder relating to the exclusion from gross income of interest on the Bonds of each series and on the Authority Bonds. The Board of Supervisors covenants on behalf of the County that (i) the proceeds from the issuance and sale of the Bonds of each series will be invested and expended as set forth in such Certificate as to Arbitrage and such Use of Proceeds Certificate and that the County shall comply with the other covenants and representations contained therein; and (ii) the County shall comply with the provisions of the 1986 Code so that interest on the Bonds of each series and on the Authority Bonds will remain excludable from gross income for federal income tax purposes. SECTION 12. State Non-Arbitrage Program; Proceeds Agreement. The Board of Supervisors hereby determines that it is in the best interests of the County to authorize and direct the County Treasurer to participate in the State Non-Arbitrage Program in connection with the Bonds of each series. The Chairman of the Board of Supervisors, the County Administrator and such officer or officers of the County as either may designate are hereby authorized and directed to execute and deliver a Proceeds Agreement with respect to the deposit and investment of proceeds of the Bonds by and among the County, the other participants, if any, in the sale of the Authority's Bonds of each series, the Authority, the investment manager and the depository, substantially in the form entered into by the County with the other participants in the sale of the Authority Bonds, the Authority, the investment manager and the depository in connection with previous sales of general obligation school bonds by the County to the Authority, which form is hereby approved. SECTION 13. Continuing Disclosure Agreement. The Chairman of the Board of Supervisors, the County Administrator and such officer or officers of the County as either may designate are hereby authorized and directed to execute a Continuing Disclosure Agreement, as set forth in an appendix to the Bond Sale Agreement relating to each series of the Bonds, setting forth the reports and notices to be filed by the County and containing such covenants as may be necessary in order to show compliance with the provisions of the Securities and Exchange Commission Rule 15c2-12 and directed to make all filings required by the Bond Sale Agreement should the County be determined to be a MOP (as defined in the Continuing Disclosure Agreement). SECTION 14. Declaration of Official Intent. Subject to the appropriation of moneys by the Board of Supervisors for such purpose, the Board of Supervisors hereby declares that the County reasonably expects and intends to reimburse itself from the proceeds of the Bonds for expenditures made by the County and the School Board with respect to the Project prior to the issuance of the Bonds. The adoption of this resolution shall be deemed an "official intent" within the meaning of Treasury Regulation Section 1.150-2 promulgated under the 1986 Code. SECTION 15. Invalidity of Sections, Paragraphs, Clauses or Provisions. If any section, paragraph, clause or provision of this resolution shall be held invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph, clause or provision shall not affect any of the remaining portions of this resolution. 434111.2 026357 RES 000009 -6- SECTION 16. Headings of Sections. The headings of the sections of this resolution shall be solely for convenience of reference and shall not affect the meaning, construction, interpretation or effect of such sections or of this resolution. SECTION 17. Further Actions. The members of the Board of Supervisors and all officers, employees and agents of the County are hereby authorized to take such action as they or any one of them may consider necessary or desirable in connection with the issuance and sale of the Bonds of each series of the Bonds and any such action previously taken is hereby ratified and confirmed. SECTION 18. Filing of Resolution. The Clerk of the Board of Supervisors is hereby authorized and directed to cause a certified copy of this resolution, certified by the Clerk of the Board of Supervisors to be a true and correct copy hereof, with the Circuit Court of the County. adoption. SECTION 19. Effective Date. This resolution shall take effect upon its 434111.2 026357 RES O00010 EXHIBIT A NO. TR-1 (FORM OF TEMPORARY BOND) UNITED STATES OF AMERICA COMMONWEALTH OF VIRGINIA COUNTY OF CHESTERFIELD GENERAL OBLIGATION SCHOOL BOND, SERIES The COUNTY OF CHESTERFIELD, VIRGINIA (the "County"), for value received, hereby acknowledges itself indebted and promises to pay to the VIRGINIA PUBLIC SCHOOL AUTHORITY the principal amount of DOLLARS ($ .), in annual installments in the amounts set forth on Schedule I attached hereto payable on __, 200_ and annually on each thereafter to and including __, __ (each a "Principal Payment Date"), together with interest from the date of this Bond on the unpaid installments, payable on __, 200_ and semiannually on each and thereafter (each an "Interest Payment Date"; together with any Principal Payment Date, a "Payment Date"), at the rates per annum set forth on Schedule I attached hereto, subject to prepayment or redemption as hereinafter provided. Principal of and premium, if any, and interest on this Bond are payable in lawful money of the United States of America. For as long as the Virginia Public School Authority is the registered owner of this Bond, ., ., , as bond registrar (the "Bond Registrar"), shall make all payments of principal of and premium, if any, and interest on this Bond, without the presentation or surrender hereof, to the Virginia Public School Authority, in immediately available funds at or before 11:00 A.M. on the applicable Payment Date or date fixed for prepayment or redemption. If a Payment Date or date fixed for prepayment or redemption is not a business day for banks in the Commonwealth of Virginia or for the Commonwealth of Virginia, then the payment of principal of or premium, if any, or interest on this Bond shall be made in immediately available funds at or before 11:00 A.M. on the business day next preceding the scheduled Payment Date or date fixed for prepayment or redemption. Upon receipt by the registered owner of this Bond of such payments of principal, premium, if any, and interest, written acknowledgment of the receipt thereof shall be given promptly to the Bond Registrar, and the County shall be fully discharged of its obligation on this Bond to the extent of the payment so made. Upon final payment, this Bond shall be surrendered to the Bond Registrar for cancellation. The full faith and credit of the County are irrevocably pledged for the payment of the principal of and the premium, if any, and interest on this Bond. The resolution adopted by the Board of Supervisors of the County authorizing the issuance of the Bonds provides, and A-1 434111.2 026357 RES OOOO:l.:l. Section 15.2-2624 of the Code of Virginia 1950, requires, in each year while any of the Bonds shall be outstanding the Board of Supervisors of the County shall be authorized and required to levy and collect annually, at the same time and in the same manner as other taxes of the County are assessed, levied and collected a tax upon all taxable property within the County over and above all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay when due the principal of and premium, if any, and interest on this Bond to the extent other funds of the County are not lawfully available and appropriated for such purpose. This Bond is duly authorized and issued in compliance with and pursuant to the Constitution and statutes of the Commonwealth of Virginia, including Title 15.2, Chapter 26 of the Code of Virginia, 1950 (the same being the Public Finance Act of 1991), and resolutions duly adopted by the Board of Supervisors of the County and the School Board of the County for the purpose of financing capital school improvement projects of and for the County. This Bond may be exchanged without cost, on twenty (20) days written notice from the Virginia Public School Authority, at the office of the Bond Registrar on one or more occasions for two or more temporary bonds or definitive bonds in fully registered form in denominations of $5,000 and whole multiples thereof, and; in any case, having an equal aggregate principal amount having maturities and bearing interest at rates corresponding to the maturities of and the interest rates on the installments of principal of this Bond then unpaid. This Bond is registered in the name of the Virginia Public School Authority on the books of the County kept by the Bond Registrar, and the transfer of this Bond may be effected by the registered owner of this Bond only upon due execution of an assignment by such registered owner. Upon receipt of such assignment and the surrender of this Bond, the Bond Registrar shall exchange this Bond for definitive Bonds as hereinabove provided, such definitive Bonds to be registered on such registration books in the name of the assignee or assignees named in such assignment. [The principal installments of this Bond coming due on or before and the definitive Bonds for which this Bond may be exchanged that mature on or before are not subject to prepayment or redemption prior to their stated maturities. The principal installments of this Bond coming due after __, __ and the definitive Bonds for which this Bond may be exchanged that mature after __, __ are subject to prepayment or redemption at the option of the County prior to their stated maturities in whole or in part, on any date on or after __, , upon payment of the prepayment or redemption prices (expressed as percentages of principal installments to be prepaid or the principal amount of the Bonds to be redeemed) set forth below plus accrued interest to the date set for prepayment or redemption: Dates Prices __, __ to __, __ inclusive .... to __, ~ inclusive __, ~ to __, __ inclusive __, and thereafter A-2 434111.2026357 RES OOOOi2 Provided, however, that the Bonds shall not be subject to prepayment or redemption prior to their stated maturities as described above without the prior written consent of the registered owner of the Bonds. Notice of any such prepayment or redemption shall be given by the Bond Registrar to the registered owner by registered mail not more than ninety (90) and not less than sixty (60) days before the date fixed for prepayment or redemption.] All acts, conditions and things required by the Constitution and laws of the Commonwealth of Virginia to happen, exist or be performed precedent to and in the issuance of this Bond have happened, exist and have been performed in due time, form and manner as so required, and this Bond, together with all other indebtedness of the County, is within every debt and other limit prescribed by the Constitution and laws of the Commonwealth of Virginia. IN WITNESS WHEREOF, the County, by its Board of Supervisors, has caused this Bond to be executed by the manual signature of the Chairman of such Board; a facsimile of the corporate seal of such Board to be imprinted hereon, attested by the manual signature of the Clerk of such Board; and this Bond to be dated __, [SEAL] Attest: Chairman of the Board of Supervisors Clerk of the Board of Supervisors A-3 434111.2 026357 RES 006013 ASSIGNMENT FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto (Please print or typewrite name and address, including zip code, of Assignee) PLEASE INSERT SOCIAL SECURITY OR OTHER TAX IDENTIFYING NUMBER OF ASSIGNEE: the within Bond and irrevocably constitutes and appoints attorney to exchange such Bond for definitive bonds in lieu of which this Bond is issued and to register the transfer of such definitive bonds on the books kept for registration thereof, with full power of substitution in the premises. Date: Registered Owner Signature Guaranteed: (NOTICE: Signature(s) must be guaranteed by an "eligible guarantor institution" meeting the requirements of the Bond Registrar which requirements will include Membership or participation in STAMP or such other "signature guarantee program" as may be determined by the Bond Registrar in addition to, or in substitution for, STAMP, all in accordance with the Securities Exchange Act of 1934, as amended). (NOTICE: The signature above must correspond with the name of the Registered Owner as it appears on the front of this Bond in every particular, without alteration or change.) A-4 434111.2 026357 RES 000014 CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM # 89 (2003) September 26, 2003 TO: SCHOOLBOARD FROM: BILLY K. CANNADAY, JR., Ed.D. SUPERINTENDENT SUBJECT: VIRGINIA PUBLIC SCHOOL AUTHORITY (VPSA) APPLICATION REQUEST PERTINENT INFORMATION The Capital Improvement Program (CIP) for FY2004 - FY2010 was approved by the School Board on January 28, 2003, with revisions requested on this evening's agenda. Consistent with those actions, the CIP is funded by several sources, including the Reserve for School Capital Improvements (CIP Reserve), State construction funds, proffered funds, and general obligation bonds issued by the County. The sixth and final sale of the bonds authorized by the 1996 Referendum were sold by the County in February, 2002. Therefore, the preferred method of issuing bonds for the CIP needs in FY2004 is through the Virginia Public School Authority (VPSA). It is anticipated at this time that Chesterfield will request a stand-alone sale through the VPSA later this fall. A portion of the anticipated proceeds from the sale of bonds to the Virginia Public School Authority were appropriated by the Board of Supervisors in the FY2004 School CIP. A request to the Board of Supervisors to appropriate the remaining proceeds is included on this evening's agenda. It is anticipated that the aggregate amount of the bonds to be sold through the VPSA would not exceed $116,905,000 to fund the projects outlined in Attachment A. RECOMMENDED ACTION The Superintendent recommends that the School Board approve the resolution in Attachment B requesting the Board of Supervisors to (1) authorize the issuance and sale of general obligation bonds of the County in an aggregate principal amount of not to exceed $116,905,000 and to submit an application to the VPSA; (2) consent to the issuance and sale of the bonds to the Authority; and (3) declare the official intent of the County to reimburse itself from the proceeds of the bonds for expenditures made with respect to the projects prior to the issuance of the bonds. BKCJr/KSK/s Attachments 0000 5 Attachment A Projects to be funded through the VPSA Sale Greenfield Elementary School Construction of additions and renovations Manchester High School Construction of addition for specialty center and classroom space Two New High Schools Construction of new schools through PPEA Major Maintenance Replacement and/or repair of major systems at various schools (floors, mechanical systems, grounds improvements, and other building renovations) $ 3,500,000 2,877,000 103,894,000 6,634,000 Total $116,905,000 000016 PRESENT: VIRGINIA: At a meeting of the Chesterfield County School Board held Friday morning, September 26, 2003, at eight-thirty o'clock in the School Board meeting room at the School Administration Building Elizabeth B. Davis, Vice-Chairman Lloyd A. Lenhart Dianne E. Pettitt James R. Schroeder, D.D.S. Marshall W. Trammell, Jr. RESOLUTION OF THE SCHOOL BOARD OF THE COUNTY OF CHESTERFIELD, VIRGINIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY TO AUTHORIZE THE ISSUANCE AND SALE OF NOT TO EXCEED $116,905,000 AGGREGATE PRINCIPAL AMOUNT OF GENERAL OBLIGATION SCHOOL BONDS OF THE COUNTY, TO SUBMIT AN APPLICATION TO TH~ VIRGINIA PUBLIC SCHOOL AUTHORITY IN CONNECTION WITH TIlE ISSUANCE AND SALE OF SUCH BONDS TO THE AUTHORITY, CONSENTING TO THE ISSUANCE AND SALE OF SUCH BONDS TO THE AUTHORITY AND REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY TO DECLARE THE OFFICIAL INTENT OF THE COUNTY UNDER TREASURY REGULATION SECTION 1.150-2 TO REIMBURSE ITSELF FROM THE PROCEEDS OF SUCH BONDS FOR EXPENDITURES MADE PRIOR TO TltE ISSUANCE OF SUCH BONDS BE IT RESOLVED BY THE SCHOOL BOARD OF THE COUNTY OF CHESTERFIELD: 1. The School Board (the "School Board") of the County of Chesterfield, Virginia (the "County"), hereby finds and determines as follows: (a) The School Board finds and determines that the capital school improvement program of the County requires the expenditure of the amount of $116,905,000 to pay the costs of various capital school improvement projects of and for the County (such capital school improvement projects being referred to herein collectively as the "Project"). (b) The School Board finds and determines that it would be desirable to finance the costs of the Project fi'om the proceeds of general obligation school bonds of the County in an aggregate principal amount of not to exceed $116,905,000 to be issued and sold by the County to the Virginia Public School Authority (the "Authority"). (c) The School Board finds and determines that it would be desirable for action to be taken under Treasury Regulation Section 1.150-2 to declare the official intent of the County to reimburse itself from the proceeds of such general obligation school bonds for expenditures made with respect to the Project prior to the issuance thereof. 391702.1 024754 RES 0000 '7 2. The School Board of the County of Chesterfield hereby (i) requests, pursuant to Section 15.2-2640 of the Code of Virginia, 1950, the Board of Supervisors of the County to authorize the issuance and sale of general obligation school bonds of the County in an aggregate principal amount of not to exceed $116,905,000 (the "Bonds") for the purpose of paying the costs of the Project and to submit an application to the Authority in connection with issuance and sale of the Bonds to the Authority; (ii) consents, for purposes of Section 15.2- 2638.B(iii) of the Code of Virginia, 1950, and Article VII, Section 10(b) of the Constitution of Virginia, 1971, to the issuance and sale of the Bonds to the Authority; and (iii) requests the Board of Supervisors of the County to declare the official intent of the County under Treasury Regulation Section 1.150-2 to reimburse itself from the proceeds of the Bonds for expenditures made with respect to the Project prior to the issuance of the Bonds. 3. This resolution shall take effect upon its adoption. ADOPTED: September 23, 2003 C~311 Tim~..~oano, Cl?,k J~ / Billy K. C~m.ltaday, Jr., Ed.D., S~~dent 391702.1 024754 RES O00015 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: November 25, 2003 Item Number: 7.B. Subiect: To Consider Revisions to the FY2004 School Capital Improvement Fund Appropriations County Administrator's Comments: County Administrator: Board Action Requested: The School Board requests the Board of Supervisors to increase the School Capital Improvements Fund by $103,894,000. The required public hearing was held by the Board of Supervisors on November 12, 2003. Summary of Information: On September 9, 2003 the School Board took action stating its intent to accept the Part One Conceptual Phase Proposal and Part Two Detailed Phase Proposal submitted by First Choice Public-Private Partners to design and construct two new high schools and convert the current Clover Hill High School to a middle school. These actions were taken under the Public- Private Education Facilities and Infrastructure Act of 2002 (PPEA) and will allow the new high schools to be ready for occupancy in the fall of 2006, with the middle school available in the fall of 2007. These dates are two years ahead of the anticipated openings set forth the in the FY2004-2010 Capital Improvement Plan adopted by the School Board and Board of Supervisors in January and April of 2003 respectively (Attachment A). Preparer: Billy K. Cannaday, Jr., Ed.D Title: Superintendent Attachments: Yes [~] No #OOOO19 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 On October 28, 2003 the School Board approved the Comprehensive Agreement for these facilities subject to favorable substantial accord determination and Board of Supervisors' approval of revisions to the Capital Improvement Plan and authority to issue bonds to the Virginia Public School Authority. The adopted Capital Improvement Plan must be revised to provide the total appropriation for the two high schools and the middle school in the current fiscal year. As reflected on Attachment B, the total funding contained in the FY2004-2010 CIP will not change; however, funding previously included in fiscal years 2005 and 2008 must be included in fiscal year 2004. This will increase the 2004 CIP from $24,632,900 to $128,526,900, an increase of $103,894,000. The sources of revenue have been amended to include a total of $1,333,600 in cash proffers in support of the Greenfield Elementary and Manchester High School projects. Inclusion of these proffers does not increase the total CIP, but will enable the County to issue less debt in support of these projects. 000020 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meetin~l Date: November 25, 2003 Budget and Management Comments: On September 9, 2003 the School Board took action to request that the Board of Supervisors set a public hearing date to consider an increase in the FY2004 School Capital Improvement Projects Fund by $103,894,000. The School Board is considering acceleration of construction of the two new planned high schools and conversion of the current Clover Hill High School into a middle school to alleviate overcrowding. If acceleration occurs, it would allow for the opening of the two new high schools in the fall of 2006, with the middle school available in the fall of 2007. A public hearing was held on November 12, 2003 and the School Board is requesting an increase in School Capital Improvements Fund of $103,894,000. The FY2004-FY2010 Adopted School Capital Improvements Program included funding in FY2005 and FY2008 for these improvements. The School Board would like to accelerate the construction of these schools; but in order to award the contracts, they must also accelerate the appropriation of funds to FY2004. The dollar amount to be appropriated for these projects has not changed ($103,894,000). However, the issuance of planned debt will be reduced by the amount of cash proffers that is available to be appropriated for use on the Greenfield Elementary School and Manchester High School in the amount of $1,333,600. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 0000Zl 0 ,- 0 E ' 0 0 0 0 040 0 0 0 0 0 0 0 0 0 0 ~- w- 0 tO (3003 0 0 0 0 0 0 0 0 0 0 qq qq qq *" ~l qq 0 0 0 0 0 0 0030 0 to to ¢~ ~ O3 0 0 0 0 0 0 0 0 0 ~30 0 ~0 to ¢~ O~ O3 0 0 0 0 tO 0 0 0 0 0 0 0 0 0 0 0 0 0 · ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 §°§ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 000000 000000 k- 0 ~ iT' :~ ¢ z z Z z 0 ~' u. ~ w~80 ,~0 0 ~ ~o 000022 000023 PRESENT: VIRGINIA: At a meeting of the Chesterfield County School Board held Friday morning, September 26, 2003, at eight-thirty o'clock in the School Board meeting room at the School Administration building Elizabeth B. Davis, Chairman Lloyd A. Lenhart, Vice-Chairman Dianne E. Pettitt James R. Schroeder, D.D.S. Marshall W. Trammell, Jr. RESOLUTION WHEREAS, on May 23, 2003 the School Board received an unsolicited conceptual proposal from First Choice Public-Private Partners under the Public-Private Education Facilities and Infrastructure Act of 2002 (PPEA) to design and construct two new high schools and convert the existing Clover Hill High School to a middle school, and WHEREAS, on June 4, 2003 the Board accepted that proposal and gave notice on June 5, 2003 that it would consider other competing proposals submitted to it by July 21, 2003, and WHEREAS, on July 25, 2003 the Board took action to proceed to the detailed phase of review with all three finns submitting conceptual proposals based on certain conditions set forth at that time; and WHEREAS, only one detailed-phase proposal was received on August 21, 2003, and WHEREAS, that proposal will allow these facilities to be ready for student occupancy two full years ahead of the schedule included in the adopted FY2004-2010 Capital Improvement Plan (CIP), and WHEREAS, the proposal will provide these facilities at a cost provided for in the CIP, and WHEREAS, the Board took action on September 9, 2003 stating its intent to accept the Part One Conceptual Phase Proposal and Part Two Detailed Phase Proposal submitted by First Choice Public-Private Partners and award a contract to First Choice, subject to the negotiation of a comprehensive Page 2 Resolution agreement satisfactory to both the School Board and the Board of Supervisors, and WItEREAS, the adopted FY2004-2010 Capital Improvement Plan projects funding for these projects in FY2005 and FY2008 that must be appropriated in FY2004 to allow these projects to proceed; and WltEREAS, there is $1,333,600 of cash proffers available for appropriation that may be used as a funding source for the Greenfield Elementary and Manchester High Schools projects; NOW THEREFORE BE IT RESOLVED that on motion of Mr. Lenhart, seconded by Dr. Schroeder, the School Board requests the Board of Supervisors to advertise and hold a public hearing to increase FY2004 appropriations in the School Capital Improvements Fund by $103,894,000, including $1,333,600 of cash proffers. . Cau01__Timpqrto, Clerk /! f,..' / ~ill~ ~.{a~aa~, ~r., Ed.D.5~ap~nt~nd~nt .t( ' "' OOOOgS CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: November 25, 2003 Item Number: 7.C. Subject: Board Action Regarding a Zoning Ordinance Amendment to Change Certain Special Exceptions to Conditional Uses County Administrator's Comments: County Administrator: Board Action Requested: The Planning Commission recommends the Board of Supervisors adopt an amendment to the Zoning Ordinance (Exhibit B) to change certain Special Exceptions to Conditional Uses. Summary of Information: On November 12, 2003, the Board of Supervisors held and closed a public hearing on this matter. The Board requested that the County Attorney provide additional information (see attached). The Planning Commission held a public hearing on August 19, 2003, and on September 16, 2003 and recommended adoption of a Zoning Ordinance amendment (Exhibit B) to change certain Special Exceptions to Conditional Uses. The changes, as recommended by the Planning Commission, would continue to allow Special Exceptions for one chair beauty shops and private kennels. The change would require a Manufactured Home Permit from the Board of Supervisors versus a Special Exception from the Board of Zoning Appeals for a manufactured home necessitated due to the dwelling unit being uninhabitable by fire or act of God. Preparer: Thomas E. Jacobson Attachments: Yes ~ No Title: Director of Planning C:DATA/AGENDA/2003/NOV25/gok #000026 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Given the recent catastrophic events, the Board may wish to instruct the Planning Commission to study the possibility of allowing temporary manufactured homes as restricted uses in residential districts when such events render the dwelling unit uninhabitable. The workload impact of changes will be monitored at a later date, additional staffing may be required to accommodate any changes. 00O02:'7 ATTACHMENT i BACKGROUND: On April 9, 2003, the Board of Supervisors directed staff to review the current Ordinance to determine those Special Exceptions which are of such scale and land use impact that they would more appropriately be reviewed by the Planning Commission and Board of Supervisors through the Conditional Use process. From FY00 through FY03, the Board of Zoning Appeals will have considered ninety-six (96) Special Exceptions on property zoned residential or agricultural. These Special Exceptions cover a wide range of uses as noted in the attached table titled "Special Exceptions - R and A Zoning Districts." In staff's opinion, approximately two- thirds (2/3) of those requests were for uses that have the potential of significantly impacting surrounding neighborhoods. The largest volume of Special Exceptions was for businesses operated from the home. These businesses can be operated out of the home, in an accessory building or outdoors. The Zoning Ordinance does not restrict the type of business permitted by Special Exceptions provided the owner or operator of the business lives on the property. Therefore, these businesses ranged from one (1) chair beauty shops to accountants, dentists, various construction trades, wrecker services, exterminators, bed and breakfasts, public meeting places, various vehicle repair services, cabinet shops, etc. In staff's opinion, the business with the least impact on surrounding neighborhoods is one (1) chair beauty shops. The attached draft Ordinances would reclassify most Special Exceptions to Conditional Uses. Ordinance Exhibit A would require that one (1) chair beauty shops and private kennels obtain Conditional Use permits, while Ordinance Exhibit B would allow such uses by Special Exception. The effect of both Ordinances is to essentially eliminate the ability to obtain a Special Exception in any residential district and to require that those uses obtain a Conditional Use. The one (1) exception would be if the Board decides to continue to allow one (1) chair beauty shops from the home and private kennels as Special Exceptions (Ordinance Exhibit B)as recommended by the Planning Commission. If this amendment is adopted, individuals who wish to renew a Special Exception or amend conditions of a Special Exception would make an application for a Conditional Use. Had the changes outlined in Ordinance Exhibit A been in force from FY00 through FY03, approximately eighty (80) cases would have been removed from the Board of Zoning Appeals workload and added to the Planning Commission and Board of Supervisors caseload. Since these requests are frequently in residential areas and can generate considerable neighborhood interest, the workload for zoning staff, the Planning Commission and Board of Supervisors is expected to increase. If adopted, staff will monitor the workload impact. Should it be determined at a later date to have had a significant impact on staff workload funding for additional staff or other resources may be sought. 0000 8 ATTACI~tENT 2 Special Exceptions - R and A zoning districts - FY00--03 Category of Special Exception Nonprofit legal service facilities Nonprofit civic, social and fraternal clubs and lodges Cemeteries and graveyards Rescue squads and fire stations. Government buildings Greenhouses, hothouses and plant nurseries Business from the home*...one chair beauty shop Business from the home*...all other Mobile home...residence uninhabitable by fire or act of God Yard sales which exceed two days in duration Kennel, private Temporary manufactured or mobile homes Stock or dairy farms on less than three acres Total requests * Business may be inside any building or outside on the lot or parcel Case 0 3 0 4 0 4 49 0 0 14 15 1 96 Special Exception Conversion Chart Current - all special exceptions Nonprofit legal service facilities Nonprofit civic, social and fraternal clubs and lodges Cemeteries and graveyards Rescue squads and fire stations. Government buildings Greenhouses, hothouses and plant nurseries Business from the home...one chair beauty shop Business from the home*.., all other Mobile home...residence uninhabitable by fire or act of God Yard sales which exceed two days in duration Kennel, private Temporary manufactured or mobile homes Stock or dairy farms on less than three acres Proposed by Planning Commission (Exhibit B) Conditional Use Conditional Use Conditional Use Conditional Use Conditional Use Conditional Use Special Exception Conditional Use Manufactured Home Permit Conditional Use Special Exception Special Exception Conditional Use * Business may be inside any building or outside on the lot or parcel 0000Z9 Exhibit A 2623:62222.1 Revised 07/25/03 9:48 AM AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-65, 19-66, 19-67, 19-68 AND 19-124 AND ADDING SECTIONS 19-68.1, 19-73.1, 19-78.1, 19-83.1, 19-88.1 AND 19-93.1 RELATING TO SPECIAL EXCEPTIONS AND CONDITIONAL USES IN RESIDENTIAL AND AGRICULTURAL DISTRICTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-65, 19-66, 19-67, 19-68, and 19-124 of the Code of the County of Chesterlield, 1997, as amended, are amended and re-enacted and Sections 19-68.1, 19-73.1, 19-78.1, 19-83.1, 19-88.1 and 19-93.1 are added to read as follows: Article III. Districts ooo Division 4. R-88 Residential District ooo Sec. 19-65. Uses permitted with certain restrictions. The following uses shall be permitted in the R-88 District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: ooo (c) Yard sales, as accessory to a principal use, provided that they do not exceed two days in duration. Sec. 19-66. Accessory uses, buildings and structures. The following accessory uses, buildings and structures shall be permitted in the R-88 District: OOO Other accessory uses, buildings and structures not otherwise prohibited, customarily accessory and incidental to any permitted use. 000030 Sec. 19-67. Conditional uses. The following uses may be allowed by conditional use in the R-88 District, subject to the provisions of section 19-13: 000 (o) Provided the owner or operator of the business resides on the premises, a business operated on a lot or parcel inside or outside of a dwelling unit or accessory building, but not to include massage clinics, certified massage therapists or one chair beauty shops. Provided the owner or operator of the business resides on the premises, one chair beauty shops on a lot or parcel inside of a dwelling unit or accessory building. Lq) Nonprofit legal service facilities. Nonprofit civic, social and fraternal clubs and lodges; nothing in this subsection shall be construed to include fraternities or sororities operating in conjunction with any public or private school or college. (s) Cemeteries and graveyards. (t) Emergency rescue squad and fire station buildings and grounds. (u) Government buildings. (v) Greenhouses, hothouses and plant nurseries at which their products are sold or offered for sale. (w) Kennel, private. \~.,! · . Subject to the following requirements other uses that are not specifically enumerated in this chapter and that are of the same general character as the specifically enumerated uses allowed in this district. Before the planning commission and board of supervisors hear an application pursuant to this subsection, the director of planning shall consider, among other things, the following: the size and proposed configuration of the site; the size, height and exterior architectural appearance of any proposed structure or structures; noise; light; glare; odors; dust; outdoor activities; traffic; parking; signage; and hours of operation. Based on these considerations, he shall determine that the proposed use's operating characteristics are substantially similar to, and its impact on neighboring properties no greater than, the operating characteristics and impacts of the specifically enumerated uses allowed in this district. Sec. 19-68. Special exceptions. The following uses may be allowed by special exception, subject to the provisions of section 19-21: None. 00003:1. (e-) Gcve.mment bui!ding~. Sec. 19-68.1. Manufactured Home Permit. The Board of Supervisors may grant a permit with or without conditions for a temporary_ manufactured home provided the manufactured home is necessary because the principal residence located on the premises has been rendered uninhabitable by fire or Act of God. Such manufactured home need not meet the required conditions of the district as deemed appropriate by the Board of Supervisors at the time the permit is granted. 000 Division 5. R-40 Residential District 000 Sec. 19-73.1. Manufactured Home Permit The Board of Supervisors may grant a permit with or without conditions for a temporary_ manufactured home provided the manufactured home is necessary because the principal residence located on the premises has been rendered uninhabitable by fire or Act of God. Such manufactured home need not meet the required conditions of the district as deemed appropriate by the Board of Supervisors at the time the permit is granted. 000 Division 6. R-25 Residential District 000 000032 Sec. 19-78.1. Manufactured Home Permit. The Board of Supervisors may grant a permit with or without conditions for a temporary manufactured home provided the manufactured home is necessary_ because the principal residence located on the premises has been rendered uninhabitable by fire or Act of God. Such manufactured home need not meet the required conditions of the district as deemed appropriate by the Board of Supervisors at the time the permit is granted. 000 Division 7. R-15 Residential District 000 Sec. 19-83.1. Manufactured Home Permit. The Board of Supervisors may grant a permit with or without conditions for a temporary_ manufactured home provided the manufactured home is necessary because the principal residence located on the premises has been rendered uninhabitable by fire or Act of God. Such manufactured home need not meet the required conditions of the district as deemed appropriate by the Board of Supervisors at the time the permit is granted. 000 Division 8. R-12 Residential District OOO Sec. 19-88.1 Manufactured Home Permit. The Board of Supervisors may grant a permit with or without conditions for a temporary_ manufactured home provided the manufactured home is necessary because the principal residence located on the premises has been rendered uninhabitable by fire or Act of God. Such manufactured home need not meet the required conditions of the district as deemed appropriate by the Board of Supervisors at the time the permit is granted. 000 Division 9. R-9 Residential District 000 Sec. 19-93.1 Manufactured Home Permit. The Board of Supervisors may grant a permit with or without conditions for a temporary manufactured home provided the manufactured home is necessary because the principal residence located on the premises has been rendered uninhabitable by fire or Act of God. Such manufactured home need not meet the required conditions of the district as deemed appropriate by the Board of Supervisors at the time the permit is granted. 000 000033 Division 15. A Agricultural District 000 Sec. 19-124. Uses permitted with certain restrictions. c~.x~o/--.,.Tko following uses shall be permitted in the A District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: 000 Stock or dairy farms, including all buildings and structures necessary to such use and the keeping, storage or operation of any vehicle or machinery necessary to such use, provided that the lot or parcel has at least three acres. (2) That this ordinance shall become effective immediately upon adoption provided, however, that the ordinance shall not apply to any application for special exception or conditional use filed prior to the date of adoption. 000034 Exhibit B 2623:62222.1A Revised 07/25/03 9:47 AM AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-65, 19-66, 19-67, 19-68 AND 19-124 AND ADDING SECTIONS 19-68.1, 19-73.1, 19-78.1, 19-83.1, 19-88.1 AND 19-93.1 RELATING TO SPECIAL EXCEPTIONS AND CONDITIONAL USES IN RESIDENTIAL AND AGRICULTURAL DISTRICTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-65, 19-66, 19-67, 19-68, and 19-124 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted and Sections 19-68.1, 19-73.1, 19-78.1, 19-83.1, 19-88.1 and 19-93.1 are added to read as follows: Article III. Districts ooo Division 4. R-88 Residential District ooo Sec. 19-65. Uses permitted with certain restrictions. The following uses shall be permitted in the R-88 District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: ooo (c) Yard sales, as accessory_ to a principal use, provided that they do not exceed two days in duration. Sec. 19-66. Accessory uses, buildings and structures. The following accessory uses, buildings and structures shall be permitted in the R-88 District: OOO ,~J Lg~ Other accessory uses, buildings and structures not otherwise prohibited, customarily accessory and incidental to any permitted use. Sec. 19-67. Conditional uses. The following uses may be allowed by conditional use in the R-88 District, subject to the provisions of section 19-13: 000035 000 (o) Provided the owner or operator of the business resides on the premises, a business operated on a lot or parcel inside or outside of a dwelling unit or accessory building, but not to include massage clinics, certified massage therapists or one chair beauty shops. (p) Nonprofit legal service facilities. (q) Nonprofit civic, social and fraternal clubs and lodges; nothing in this subsection shall be construed to include fraternities or sororities operating in conjunction with any public or private school or college. (r) Cemeteries and graveyards. (s) Emergency rescue squad and fire station buildings and grounds. (t) Government buildings. (u) Greenhouses, hothouses and plant nurseries at which their products are sold or offered for sale. Subject to the following requirements other uses that are not specifically enumerated in this chapter and that are of the same general character as the specifically enumerated uses allowed in this district. Before the planning commission and board of supervisors hear an application pursuant to this subsection, the director of planning shall consider, among other things, the following: the size and proposed configuration of the site; the size, height and exterior architectural appearance of any proposed structure or structures; noise; light; glare; odors; dust; outdoor activities; traffic; parking; signage; and hours of operation. Based on these considerations, he shall determine that the proposed use's operating characteristics are substantially similar to, and its impact on neighboring properties no greater than, the operating characteristics and impacts of the specifically enumerated uses allowed in this district. Sec. 19-68. Special exceptions. The following uses may be allowed by special exception, subject to the provisions of section 19-21: (a) *,T ..... C;* l~n~ .... ;~ Cn~;~;*;~o Provided the owner or operator of the business resides on the premises, one chair beauty shops on a lot or parcel inside of a dwelling unit or accessory_ building. (b) (c) 000086 Sec. 19-68.1. Manufactured Home Permit. The Board of Supervisors may grant a permit with or without conditions for a temporary manufactured home provided the manufactured home is necessary because the principal residence located on the premises has been rendered uninhabitable by fire or Act of God. Such manufactured home need not meet the required conditions of the district as deemed appropriate by the Board of Supervisors at the time the permit is granted. 000 Division 5. R-40 Residential District 000 Sec. 19-73.1. Manufactured Home Permit The Board of Supervisors may grant a permit with or without conditions for a temporary manufactured home provided the manufactured home is necessary because the principal residence located on the premises has been rendered uninhabitable by fire or Act of God. Such manufactured home need not meet the required conditions of the district as deemed appropriate by the Board of Supervisors at the time the permit is granted. 000 Division 6. R-25 Residential District 000 Sec. 19-78.1. Manufactured Home Permit. The Board of Supervisors may grant a permit with or without conditions for a temporary manufactured home provided the manufactured home is necessary because the principal residence located on the premises has been rendered uninhabitable by fire or Act of God. Such manufactured home need not meet the required conditions of the district as deemed appropriate by the Board of Supervisors at the time the permit is granted. 000 00003? Division 7. R-15 Residential District 000 Sec. 19-83.1. Manufactured Home Permit. The Board of Supervisors may grant a permit with or without conditions for a temporary_ manufactured home provided the manufactured home is necessary_ because the principal residence located on the premises has been rendered uninhabitable by fire or Act of God. Such manufactured home need not meet the required conditions of the district as deemed appropriate by the Board of Supervisors at the time the permit is granted. 000 Division 8. R- 12 Residential District 000 Sec. 19-88.1 Manufactured Home Permit. The Board of Supervisors may grant a permit with or without conditions for a temporary manufactured home provided the manufactured home is necessary because the principal residence located on the premises has been rendered uninhabitable by fire or Act of God. Such manufactured home need not meet the required conditions of the district as deemed appropriate by the Board of Supervisors at the time the permit is granted. 000 Division 9. R-9 Residential District 000 Sec. 19-93.1 Manufactured Home Permit. The Board of Supervisors may grant a permit with or without conditions for a temporary manufactured home provided the manufactured home is necessary_ because the principal residence located on the premises has been rendered uninhabitable by fire or Act of God. Such manufactured home need not meet the required conditions of the district as deemed appropriate by the Board of Supervisors at the time the permit is granted. 000 Division 15. A Agricultural District 000 Sec. 19-124. Uses permitted with certain restrictions. 000038 has .not less than three acres. (-b-) The following uses shall be permitted in the A District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: 000 (3) Stock or dairy_ farms, including all buildings and structures necessary_ to such use and the keeping, storage or operation of any vehicle or machinery necessary to such use, provided that the lot or parcel has at least three acres. (2) That this ordinance shall become effective immediately upon adoption provided, however, that the ordinance shall not apply to any application for special exception or conditional use filed prior to the date of adoption. 000089 COUNTY OF CHESTERFIELD VIRGINIA MEMO TO: FROM: DATE: RE: The Honorable Members of the Board of Supervisors Steven L. Micas, County Attorney ~ November 19, 2003 Proposed Zoning Ordinance Amendment to Change Certain Special Exceptions to Conditional Uses At the November 12, 2003 Board meeting, the Board held a public hearing on proposed amendments to the zoning ordinance that would transfer certain special exceptions from the Board of Zoning Appeals to conditional uses heard by the Board of Supervisors. At the public hearing, Brenda Stewart suggested that the ordinance be modified to (i) better enforce the restriction against the sale of alcohol near public schools set forth in section 19-227 of the zoning ordinance and (ii) specify whether the language "lot or parcel" refers to a "lot or parcel of record" or to a "zoning parcel". Neither of those issues is part of the proposed ordinance relating to special exceptions. The Board closed the public hearing and deferred the matter to its November 25 meeting pending a report from the County Attorney regarding these matters. I. "Zoning Lot" v. "Lot" Section 19-301 of the zoning ordinance separately defines "lot" and "zoning lot". In general, a "lot" is an area of land with dimensions as set forth in a recorded deed, a concept which is generally understood as the normal indicator of ownership. A "zoning lot" is differently defined in the ordinance as multiple tracts of adjacent land under single ownership used for a single purpose. The reason the ordinance has the two potentially confusing "lot" concepts is to allow owners of adjacent lots to use the "zoning lot" concept to have the flexibility to build homes using setbacks calculated from adjacent parcels. (See attached aerial photograph where recorded lot line bisects house). The "zoning lot" definition thereby helps owners of narrow 25' lots, for example, to combine their lots and build homes without the restrictions inherent on 25' lots. For those reasons, a "zoning lot", because it encompasses adjacent property, is frequently not the same as a "lot" that has been recorded in the Clerk's office. Each of these terms is adequately defined by the zoning ordinance and performs important, but separate, planning O00040 The Honorable Members of the Board of Supervisors November 19, 2003 Page 2 purposes. Section 19-301 is not before the Board in the proposed ordinance amendments and cannot be addressed as part of the Board's consideration of this matter. Staff recommends that the Board not change these definitions as set forth in 19-301. II. Alcohol Restriction Section 19-227 requires a conditional use permit for a business that seeks to sell alcoholic beverages for "on-premises" consumption when the parcel line of the business parcel is located within 500 feet of the parcel line of a new public school. In 2002, the Board of Zoning Appeals granted a special exception for a bed and breakfast and special events business at Dellwood Plantation near the new Matoaca High School. Ms. Stewart opposed the special exception and contended that, since alcohol would be served at the bed and breakfast, that section 19-227 required the owner to obtain a conditional use. The owner of the bed and breakfast owned an adjacent parcel and, therefore, came within the definition of "zoning lot" allowing him flexibility in meeting setbacks or distance requirements. Because of his ownership of adjacent lots, the owner of Dellwood Plantation was able to comply with section 19-227 by lawfully rearranging his parcel lines on the bread and breakfast lot so that the recorded "lot" was more than 500 feet from the school. As this example illustrates, land owners under both the definition of "lot" and "zoning lot" can, on occasion, avoid certain regulations by reconfiguring lot lines. Section 19- 227 is not before the Board in the proposed ordinance amendment. Attachment 1923:63586.1 O0004~. 000042 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~ Date: November 25, 2003 Item Number: 8.A. Subiect: Consideration of a Comprehensive Agreement Between the Chesterfield County School Board and First Choice Public-Private Partners: Chesterfield, LLC County Administrator's ~Comments:. ~ (.~~ ~¢ J ~ ..l'r_~,~ ~ County Administrator: Board Action Requested: Consideration of the School Board's request for the Board of Supervisors to approve the comprehensive agreement with First Choice Public-Private Partners: Chesterfield, LLC for the construction of two high schools and the conversation of Clover Hill High School to a middle school. Summary of Information: In June of this year, the School Board received an unsolicited conceptual proposal under the Public-Private Education and Infrastructure Act (PPEA) from First Choice Public-Private Partners (First Choice) to construct two new, comprehensive, 1,750 student high schools, one located on Cosby Road and the other on Genito Road, and to convert the existing Clover Hill High School to a comprehensive middle school. Pursuant to its PPEA policy, the School Board accepted competing competitive phase proposals from two other firms and allowed First Choice and both competing firms to submit detailed phase proposals. Only First Choice submitted a detailed phase proposal by the August 21 deadline. Preparer: Billy K. Cannaday, Jr., Ed.D Title: Superintendent Attachments: I-----lYes No 000043 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 On September 9, the School Board stated its intent to accept First Choice's proposal and began negotiating a Comprehensive Agreement for the construction of the two new high schools and for the renovation of Clover Hill High School as a new middle school. Those negotiations concluded in October, and on October 28, the School Board approved the Comprehensive Agreement, subject to the sites receiving Substantial Accord and to the Board of Supervisors approving the Comprehensive Agreement. Under the Comprehensive Agreement, First Choice would build the Genito Road High School for $46,185,178 and the Cosby Road High School for $45,497,899. The Clover Hill High School renovation is an option under the Comprehensive Agreement which the School Board could exercise for $8,000,000. Last week, the Planning Commission considered substantial accord applications for each of the three sites. The Planning Commission determined that the Cosby Road High School site is in substantial accord with the comprehensive plan, but that the Genito Road High School site is not in substantial accord with the comprehensive plan. The Planning Commission also determined that the Clover Hill High School site is not in substantial accord with the comprehensive plan as a middle school site. The Planning Commission's substantial accord determinations are being reported to the Board in a separate paper that will be on the Board's Agenda for this meeting. The School Board's request for approval of the Comprehensive Agreement is now before the Board. In light of the Planning Commission's substantial accord decision, the Board has the following three options: 1. Approve the Comprehensive Agreement as originally approved by the School Board, calling for construction of both new high schools and the renovation of Clover Hill High School to be used as a middle school. In order to approve the Comprehensive Agreement in this form, the Board would have to reconsider and reverse the Planning Commission's substantial accord determination with respect to the Genito Road High School site and the Clover Hill Middle School site. The Board could reconsider the Planning Commission's decision on its own motion at today's meeting. Additionally, First Choice could request the Board to reconsider the Planning Commission's decisions by appealing them to the Board. Such an appeal would have to be filed within 10 days of the Planning Commission's decision. The Board would have 60 days to act on such an appeal. 2. Approve the Comprehensive Agreement subject to it being re-negotiated to allow for construction of only the Cosby Road High School. This approval would require the School Board to re-negotiate the Comprehensive Agreement with First Choice for the construction of only one High School but would not require the Board to take any action with regard to the Planning Commission's substantial accord determination. 00O044 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 3. Reject the Comprehensive Agreement. If the Board rejects the Comprehensive Agreement, then the new schools would not be built pursuant to the PPEA and Clover Hill High School would not be renovated pursuant to the PPEA. The School Board would then be in a position to procure construction of new schools pursuant to the traditional process available under the Virginia Public Procurement Act. 000045 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: November 25, 2003 Subiect: Streetlight Cost Approvals County Administrator's Comments: Item Number: 8. B. County Administrator: Board Action Requested: This item requests Board approval of Streetlight Costs in the Bermuda, Dale, and Matoaca Districts. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; o There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; CONTINUED NEXT PAGE Preparer: Richard M. McElfish Title: Director, Environmental Engineering Attachments: Yes -~No # 000046 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information: (Continued) Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. BERMUDA DISTRICT: In the Mount Blanco Subdivision: Sloan Drive, vicinity of 12100 Cost to install streetlight: $6,847.00 (Design Cost: $484.65) Does not meet minimum criteria for intersection or vehicles per day DALE DISTRICT: In the Meadow Creek Subdivision: Creek Meadow Circle, vicinity of 3013 Cost to install streetlight: $182.84 (Design Cost: $187.85) Does not meet minimum criteria for intersection or vehicles per day Clearview Court, vicinity of 3314 Cost to install streetlight: $182.84 (Design Cost: $187.85) Does not meet minimum criteria for intersection or vehicles per day CONTINUED NEXT PAGE 000047 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Summary of Information: (Continued) MATOACA DISTRICT: Hickory Road, vicinity of 5100/5104 Cost to install streetlight: $533.42 (Design Cost: $227.25) Does not meet minimum criterion for intersection For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. 000048 STREETLIGHT REQUEST Bermuda District Request Received: April 22, 2002 Estimate Requested: April 22, 2002 Estimate Received: November 13, 2003 Days Estimate Outstanding: 570 NAME OF REQUESTOR: Mr. and Mrs. Fred Molter ADDRESS: Mount Blanco Homeowners Association 12311 Sloan Drive Chester, VA 23836 REQUESTED LOCATION: Sloan Drive, vicinity of the cul-de-sac at 12100 Cost to install streetlight: $6,847.00 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Not Qualified, location is not an intersection Not Qualified, less than 400 Vehicles per Day Qualified Requestor or Staff Comments: Requestor states: "There is a constant flow of unknown persons parking at his location at night and leaving all sorts of trash and debris. The neighborhood association must expend considerable time and effort in keeping this area cleaned up as a result. A streetlight at this location would deter this night time activity." Street Light Request Map November 25, 2003 MOUNT B~ANCO RD This map is a copyrighted product of the Chesterfield County GIS Office. Street Light Legend ~ existing light · requested light N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 370 185 370 Feet STREETLIGHT REQUEST Dale District Request Received: August 5, 2002 Estimate Requested: August 5, 2002 Estimate Received: November 7, 2003 Days Estimate Outstanding: 465 NAME OF REQUESTOR: Ms. Cynthia Moore ADDRESS: Creek Meadow Homeowners Association 3300 Creek Meadow Circle Richmond, VA 23234 REQUESTED LOCATIONS: Clearview Court, vicinity of 3314 Cost to install streetlight: $182.84 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Not Qualified, location is not an intersection Not Qualified, less than 400 Vehicles per Day Qualified Requestor or Staff Comments: Requestor states: "A light at this location will illuminate one of our darker cul-de- sacs." 00005'1 STREETLIGHT REQUEST Dale District Request Received: August 5, 2002 Estimate Requested: August 5, 2002 Estimate Received: November 7, 2003 Days Estimate Outstanding: 465 NAME OF REQUESTOR: Ms. Cynthia Moore ADDRESS: Creek Meadow Homeowners Association 3300 Creek Meadow Circle Richmond, VA 23234 REQUESTED LOCATIONS: Creek Meadow Circle, vicinity of 3013 Cost to install streetlight: $182.84 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Not Qualified, location is not an intersection Not Qualified, less than 400 Vehicles per Day Qualified Requestor or Staff Comments: Requestor states: "A light at this location will illuminate one of our darker cul-de- sacs." Street Light Request Map November 25, 2003 This map is a copyrighted product of the Chesterfield County GIS Office. Street Light Legend + existing light · requested light N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 500 250 500 Feet O0005,3 STREETLIGHT REQUEST Matoaca District Request Received: May 15, 2003 Estimate Requested: May 15, 2003 Estimate Received: November 12, 2003 Days Estimate Outstanding: 183 NAME OF REQUESTOR: Mr. William Walker ADDRESS: 5104 Hickory Road Petersburg, VA 23803 REQUESTED LOCATIONS: Hickory Road, vicinity of 5100/5104 Cost to install streetlight: $533.42 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Not Qualified, location is not an intersection Qualified Qualified Requestor or Staff Comments: None 000054 Street Light Request Map November 25, 2003 This map is a copyrighted product of the Chesterfield County GIS Office. Street Light Legend * existing light · requested light N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 1,500 75O 1,500 Feet 005055 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: November 25, 2003 Item Number: Subiect: Adoption of a Resolution Authorizing the Execution of a Continuing Disclosure Agreement in Connection with the Issuance by the Virginia Public School Authority (VPSA) of its School Refunding Bonds Series 2003B, a Portion of the Proceeds of which Refunded Chesterfield County General Obligation School Bonds Series 1994A omments: County Administrator: Board Action Requested: The Board of Supervisors is requested to adopt the attached resolution and authorize the execution of related documents in connection with the issuance by the Virginia Public School Authority (VPSA) of its School Refunding Bonds Series 2003B, a portion of the proceeds of which refunded Chesterfield County General Obligation School Bonds (Series 1994A) Summary of Information: Chesterfield County has received notification that the VPSA has issued its School Refunding Bonds (Series 2003B). These bonds were sold by the VPSA on May 15, 2003. A portion of the proceeds of the Series 2003B VPSA Refunding Bonds were used to refund certain maturities of outstanding bonds, including its School Financing Bonds (Series 1994A), a portion of the proceeds of which was applied to purchase Chesterfield County School Bonds (Series 1994A). Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement Attachments: Ycs --~No 000056 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: November 25, 2003 VPSA has advised that the allocable savings attributable to the Refunded Bonds for VPSA loans will be distributed to the respective participants. Chesterfield County's share of these savings is $268,874.80. In order for the funds to be disbursed to the County, the Board is required to adopt the attached resolution and authorize the execution of related documents upon approval as to form by the County Attorney. Generally speaking, the documents will require the County to expend the savings for public school capital purposes, as well as provide ongoing financial information as may be required by federal tax law. 000057 USE OF PROCEEDS CERTIFICATE This certificate is provided by the County of Chesterfield (the "County") to the Virginia Public School Authority (the "Issuer") in connection with the distribution by the Issuer to the County of the net savings realized by the Issuer (the "Distribution") through the issuance of its $74,850,000 School Refunding Bonds (1997 Resolution) Series 2003 B (the "Bonds"). We understand that the proceeds of the Bonds were used to refund portions of the Issuer's $115,425,000 School Financing Bonds (1991 Resolution) Series 1994 A (the "1994 Bonds") a portion of the proceeds of which were used to purchase the County's bonds issued on May 5, 1994 (the "County Bonds"). In connection with the issuance of the County Bonds, the County executed a Use of Proceeds Certificate (the "Use of Proceeds Certificate") that recognized that the County Bonds were purchased by the Issuer with the proceeds of the 1994 Bonds and that the exclusion from gross income of interest on the 1994 Bonds was based in part on the use of proceeds of the County Bonds and the school projects financed by such proceeds (the "School Projects") by the County. Consequently, the Use of Proceeds Certificate contained certain representations and covenants of the County regarding the use of the proceeds of the County Bonds and the School Projects. The County recognizes that the exclusion from gross income of interest on the Bonds is based in part on the representations contained in the Use of Proceeds Certificate and contingent on the continuing compliance by the County with the covenants contained in the Use of Proceeds Certificate. Accordingly, the County certifies that it has reviewed the representations set forth in the Use of Proceeds Certificate with respect to the School Projects (the "UPC Representations") and the use of the School Projects and that it has discussed with the School Board of the County (the "School Board") their use of the School Projects. Based on such review and discussions, the County hereby certifies that the UPC Representations continue to be true and correct. Such provisions are hereby incorporated by reference into this certificate and shall be treated as representations made by the County as if set forth herein. Furthermore, the County has discussed the UPC Representations with the School Board and neither the County nor the School Board will take any action that is inconsistent with such UPC Representations. The County further covenants that: (a) it shall use the Distribution to pay for the cost of public school capital purposes within six months of the date hereof and that such public school capital purposes shall be used in a manner consistent with the UPC Representations (references to school projects shall hereinafter include the public school capital purposes acquired with the Distribution); (b) it shall not sell or otherwise dispose of the School Projects prior to the final maturity date of the Bonds of August 1, 2013 except as shall be permitted in the opinion of an attorney or firm of attorneys, acceptable to the Issuer, nationally recognized as experienced with respect to 000055 matters pertaining to the exclusion from gross income for federal income tax purposes of interest on obligations of States and political subdivisions; (c) it shall not knowingly take any action which will, or fail to take any action which failure will, cause the interest on the Bonds to become includable in the gross income of the owners of the Bonds for federal income tax purposes pursuant to the provisions of the Internal Revenue Code of 1986, as amended, and the regulations promulgated thereunder in effect on the date of original issuance of the Bonds; and (d) in furtherance of its obligations under its County Bonds, it shall obtain the same covenants contained in subparagraph (a), (b) and (c) above from the School Board with respect to the School Projects. COUNTY OF CHESTERFIELD ,2003 By Arthur S. Warren Chairman of the Board of Supervisors NYI 5456118vi 2 000059 RESOLUTION AUTHORIZING THE EXECUTION AND DELIVERY OF A CONTINUING DISCLOSURE AGREEMENT IN CONNECTION WITH THE ISSUANCE BY THE VIRGINIA PUBLIC SCHOOL AUTHORITY OF ITS SCHOOL REFUNDING BONDS (1997 RESOLUTION) SERIES 2003 B, A PORTION OF THE PROCEEDS OF WHICH REFUNDED THE COUNTY OF CHESTERFIELD GENERAL OBLIGATION SCHOOL BONDS, SERIES 1994 A; AND AUTHORIZING ANY OTHER ACTIONS NECESSARY TO ACHIEVE THE OBJECTIVES CONTEMPLATED HEREBY WHEREAS, the Virginia Public School Authority (the "Authority") pursuant to a resolution duly adopted on June 26, 1991, as amended, restated and supplemented (the "1991 Resolution") issued bonds ("1991 Resolution Bonds") for the purpose of purchasing general obligation school bonds of certain cities and counties within the Commonwealth of Virginia; WHEREAS, the Authority has issued under the 1991 Resolution a certain series of 1991 Resolution Bonds designated as "Virginia Public School Authority School Financing Bonds (1991 Resolution) Series 1994 A" (the "Series 1994 A Bonds"); WHEREAS, the Authority used a portion of the proceeds of the Series 1994 A Bonds to purchase certain duly authorized and issued general obligation school bonds of the County of Chesterfield, Virginia (the "County") designated the County of Chesterfield General Obligation School Bonds, Series 1994 A ("Local School Bonds"); WHEREAS, the Authority refunded its Series 1994 A Bonds (the "Refunded Bonds") from a portion of the proceeds of its Virginia Public School Authority School Financing and Refunding Bonds (1997 Resolution) Series 2003 B (the "Refunding Bonds") issued pursuant to a resolution duly adopted by the Authority on October 23, 1997 (the "1997 Resolution"); WHEREAS, the Authority in refunding the Refunded Bonds has pledged the Local School Bonds for the benefit of the holders of bonds issued under its 1997 Resolution; WHEREAS, the Authority is required to assist the underwriters (the "Underwriters") of the Refunding Bonds with their duty to comply with Securities and Exchange Commission ("SEC") Rule 15c2-12 (the "Rule"); WHEREAS, the Authority has requested the County to execute a Continuing Disclosure Agreement in order for the Authority to assist the Underwriters in complying with the Rule, and; WHEREAS, the Board of Supervisors of the County of Chesterfield, Virginia considers it to be advisable for the County to fulfill the request of the Authority to execute a Continuing Disclosure Agreement; NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: 000060 1. Cnntinuin~ F)isclo~nre A~reement. The Chairman of the Board of Supervisors and such officer or officers as he may designate are hereby authorized to enter into a Continuing Disclosure Agreement in the form attached as Appendix A hereto, containing such covenants as may be necessary in order for compliance with the provisions of the Rule, and any other documents the Authority deems necessary to comply with the SEC rules and any Internal Revenue Service rules and regulations regarding maintaining the tax-exempt status of the bonds. 2. Further Actions. The members of the Board and all officers, employees and agents of the County are hereby authorized to take such action as they or any one of them may consider necessary or desirable in connection with the execution and delivery of the Continuing Disclosure Agreement and maintaining the tax-exempt status of the bonds, and any such action previously taken is hereby ratified and confirmed. 3. Effective Date. This resolution shall take effect immediately. The undersigned Clerk of the Board of Supervisors of the County of Chesterfield, Virginia hereby certifies that the foregoing constitutes a true and correct extract from the minutes of a meeting of the Board of Supervisors held on November 25, 2003 and of the whole thereof so far as applicable to the matters referred to in such extract. I hereby further certify that such meeting was duly held and complied with all requirements of law. NYI 5456125vl 2 000061 Series 2003 B Local Issuer: County of Chesterfield CONTINUING DISCLOSURE AGREEMENT [This Continuing Disclosure Agreement will impose obligations on the Local Issuer if and only if the Local Issuer is or has become and remains a "Material Obligated Person", as defined below] This Continuing Disclosure Agreement (the "Disclosure Agreement") is executed and delivered by the undersigned local issuer (the "Local Issuer") in connection with the issuance by the Virginia Public School Authority (the "Authority") of $74,850,000 aggregate principal amount of its School Refunding Bonds (1997 Resolution) Series 2003 B (the "Series 2003 B Bonds") pursuant to the provisions of a bond resolution (the "1997 Resolution") adopted on October 23, 1997, as amended and restated. The Series 2003 B Bonds and all other parity bonds heretofore or hereafter issued under the 1997 Resolution are collectively called the "Bonds". A portion of the proceeds of the Series 2003 B Bonds are being used by the Authority to provide funds to refund in advance of their maturity certain bonds of the Authority. The proceeds of the refunded bonds were used to purchase general obligation school bonds (the 'q'ransferred Local School Bonds") issued by certain Virginia counties and cities (the '°Transferred Local School Bond Issuers") that have used the proceeds thereof for capital projects for public schools. SECTION 1. Purpose of the Disclosure Agreement. This Disclosure Agreement is being executed and delivered by the Local Issuer for the benefit of the holders of the Series 2003 B Bonds and in order to assist the Participating Underwriters (defined below) in complying with the Rule (defined below). The Local Issuer acknowledges that it is undertaking primary responsibility for any repons, notices or disclosures that may be required under this Agreement. SECTION 2. Definitions. In addition to the definitions set forth in the 1997 Resolution, which apply to any capitalized term used in this Disclosure Agreement unless otherwise defined in this Section, the following capitalized terms shall have the following meanings: "Annual Report" shall mean any Annual Report provided by the Local Issuer pursuant to, and as described in, Sections 3 and 4 of this Disclosure Agreement. "Dissemination Agent" shall mean the Local Issuer, acting in its capacity as Dissemination Agent hereunder, or any successor Dissemination Agent designated in writing by such Local Issuer and which has filed with such Local Issuer a written acceptance of such designation. "Filing Date" shall have the meaning given to such term in Section 3(a) hereof. "Fiscal Year" shall mean the twelve-month period at the end of which financial position and results of operations are determined. Currently, the Local Issuer's Fiscal Year begins July 1 and continues through June 30 of the next calendar year. "holder" shall mean, for purposes of this Disclosure Agreement, any person who is a record owner or beneficial owner of a Series 2003 B Bond. "Listed Events" shall mean any of the events listed in subsection 5(b)(5)(i)(C) of the Rule. "local school bonds" shall mean any of the Local School Bonds and any other bonds of the Local Issuer pledged as security for Bonds issued under the Authority's 1997 Resolution. "Material Obligated Person" (or "MOP") shall mean the Local Issuer if it has local school bonds outstanding in an aggregate principal amount that exceeds 10% of the aggregate principal amount of all outstanding Bonds of the Authority. "National Repository" shall mean any Nationally Recognized Municipal Securities Information Repository for purposes of the Rule. "Participating Underwriter" shall mean any of the original underwriters of the Authority's Series 2003 B Bonds required to comply with the Rule in connection with the offering of such Bonds. "Repository" shall mean each National Repository and each State Repository. "Rule" shall mean Rule 15c2-12 adopted by the Securities and Exchange Commission under the Securities Exchange Act of 1934, as the same may be amended from time to time. "State Repository" shall mean any public or private depository or entity designated by the State as a state depository for the purpose of the Rule. As of the date of this Agreement, there is no State Repository. SECTION 3. Provision of Annual Reports. (a) The Local Issuer shall, or shall cause the Dissemination Agent to, provide to each Repository an Annual Report which is consistent with the requirements of Section 4 of this Disclosure Agreement. Such Annual Report shall be filed on a date (the "Filing Date") that is not later than 12 months after the end of any Fiscal Year (commencing with its Fiscal Year ending June 30, 2003) as of the end of which such Local Issuer was a MOP, unless as of the Filing Date the Local Issuer is no longer a MOP.~ Not later than ten (10) days prior to the Filing Date, the Local Issuer shall provide the Annual Report to the Dissemination Agent (if applicable) and shall provide copies to the Authority. In each case, the Annual Report (i) may be submitted as a single document or as separate documents comprising a package, (ii) may cross-reference other information as provided in Section 4 of this Disclosure Agreement and (iii) shall include the Local Issuer's audited financial statements prepared in accordance with applicable State law or, if audited financial statements are not available, such unaudited financial statements as may be required by the Rule. In any event, audited financial statements of such Local Issuer must be submitted, if and when available, together with or separately from the Annual Report. (b) If the Local Issuer is unable to provide an Annual Report to the Repositories by the date required in subsection (a), the Local Issuer shall send a notice to the Municipal Securities Rulemaking Board and any State Repository in substantially the form attached hereto as Exhibit A. The Authority will advise the Local Issuer within 60 days of the end of each Fiscal Year if such Local Issuer was a Material Obligated Person as of the end of such Fiscal Year. Upon written request, the Authority will also advise the Local Issuer as to its status as a MOP as of any other date. 2 000063 SECTION 4. Content of Annual Reports. Except as otherwise agreed, any Annual Report required to be filed hereunder shall contain or incorporate by reference, at a minimum, annual financial information relating to the Local Issuer, including operating data, (i) updating such information relating to the Local Issuer as shall have been included or cross- referenced in the final Official Statement of the Authority describing the Authority's Series 2003 B Bonds or (ii) if there is no such information described in clause (i), updating such information relating to the Local Issuer as shall have been included or cross-referenced in any comparable disclosure document of the Local Issuer relating to its tax-supported obligations or (iii) if there is no such information described in clause (i) or (ii) above, initially setting forth and then updating the information referred to in Exhibit B as it relates to the Local Issuer, all with a view toward assisting Participating Underwriters in complying with the Rule. Any or all of such information may be incorporated by reference from other documents, including official statements of securities issues with respect to which the Local Issuer is an "obligated person" (within the meaning of the Rule), which have been filed with each of the Repositories or the Securities and Exchange Commission. If the document incorporated by reference is a final official statement, it must be available from the Municipal Securities Rulemaking Board. The Local Issuer shall clearly identify each such other document so incorporated by reference. SECTION 5. Reporting of Listed Events. Whenever the Local Issuer is a Material Obligated Person required to file Annual Reports pursuant to Section 3(a) hereof and obtains knowledge of the occurrence of a Listed Event, and if such Local Issuer has determined that knowledge of the occurrence of a Listed Event with respect to its local school bonds would be material, such Local Issuer shall promptly file a notice of such occurrence with each National Repository or the Municipal Securities Rulemaking Board and each State Repository, if any, with a copy to the Authority. SECTION 6. Termination of Reporting Obligation. The Local Issuer's obligations under this Disclosure Agreement shall terminate upon the earlier to occur of the legal defeasance or final retirement of all the Local School Bonds. SECTION 7. Dissemination Agent. The Local Issuer may, from time to time, appoint or engage a Dissemination Agent to assist it in carrying out its obligations under this Disclosure Agreement and may discharge any such Agent, with or without appointing a successor Dissemination Agent. The Local Issuer shall advise the Authority of any such appointment or discharge. If at any time there is not any other designated Dissemination Agent, the Local Issuer shall be the Dissemination Agent. [The initial Dissemination Agent shall be .] SECTION 8. Amendment. Notwithstanding any other provision of this Disclosure Agreement, the Local Issuer may amend this Disclosure Agreement, if such amendment has been approved in writing by the Authority and is supported by an opinion of independent counsel, acceptable to the Authority, with expertise in federal securities laws, to the effect that such amendment is permitted or required by the Rule. 3 000064: SECTION 9. Additional Information. Nothing in this Disclosure Agreement shall be deemed to prevent the Local Issuer from disseminating any other information, using the means of dissemination set forth in this Disclosure Agreement or any other means of communication, or including any other information in any Annual Report or notice of occurrence of a Listed Event, in addition to that which is required by this Disclosure Agreement. If the Local Issuer chooses to include any information in any Annual Report or notice of occurrence of a Listed Event, in addition to that which is specifically required by this Disclosure Agreement, such Local Issuer shall have no obligation under this Agreement to update such information or include it in any future Annual Report or notice of occurrence of a Listed Event. SECTION 10. Default. Any person referred to in Section 11 (other than the Local Issuer) may take such action as may be necessary and appropriate, including seeking mandate or specific performance by court order, to cause the Local Issuer to file its Annual Report or to give notice of a Listed Event. The Authority may, and the holders of not less than a majority in aggregate principal amount of Bonds outstanding may, take such actions as may be necessary and appropriate, including seeking mandate or specific performance by court order, to challenge the adequacy of any information provided pursuant to this Disclosure Agreement, or to enforce any other obligation of the Local Issuer hereunder. A default under this Disclosure Agreement shall not be deemed an event of default under the applicable resolution or bonds of the Local Issuer, and the sole remedy under this Disclosure Agreement in the event of any failure of the Local Issuer to comply herewith shall be an action to compel performance. Nothing in this provision shall be deemed to restrict the rights or remedies of any holder pursuant to the Securities Exchange Act of 1934, the roles and regulations promulgated thereunder, or other applicable laws. SECTION 11. Beneficiaries. This Disclosure Agreement shall inure solely to the benefit of the Authority, the Local Issuer, the Participating Underwriters, and holders from time to time of the Authority's Bonds, and shall create no rights in any other person or entity. SECTION 12. Counterparts. This Disclosure Agreement may be executed in several counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument. Date: ., 2003 COUNTY OF CHESTERFIELD By Arthur S. Warren Chairman of the Board of Supervisors 4 000065 NOTICE OF FAILURE TO FILE ANNUAL REPORT [AUDITED FINANCIAL STATEMENTS] EXHIBIT A Re: VIRGINIA PUBLIC SCHOOL AUTHORITY SCHOOL REFUNDING BONDS (1997 Resolution) Series 2003 B CUSIP Numbers: 92817F KT0 -92817F L95 Dated: May 1, 2003 Name of Local Issuer: County of Chesterfield NOTICE IS HEREBY GIVEN that the County of Chesterfield has not provided an Annual Report as required by Section 3(a) of the Continuing Disclosure Agreement, which was entered into in connection with the above-named bonds issued pursuant to that certain Series Resolution adopted on March 19, 2003, by the Board of Commissioners of the Virginia Public School Authority, the proceeds of which were used to refund certain School Bonds of the County of Chesterfield. [The County of Chesterfield anticipates that the Annual Report will be filed by .] The County of Chesterfield is a material "obligated person" within the meaning of Rule 15c2-12 under the Securities Exchange Act of 1934, as amended, with respect to the above-named bonds of the Authority. Dated: COUNTY OF CHESTERFIELD By I 000066 CONTENT OF ANNUAL REPORT EXHIBIT B Description of the Local Issuer. A description of the Local Issuer including a summary of its form of government, budgetary processes and its management and officers. Debt. A description of the terms of the Local Issuer' s outstanding tax-supported and other debt including a historical summary of outstanding tax-supported debt; a summary of authorized but unissued tax-supported debt; a summary of legal debt margin; a summary of overlapping debt; and a summary of annual debt service on outstanding tax-supported debt as of the end of the preceding fiscal year. The Annual Report should also include (to the extent not shown in the latest audited financial statements) a description of contingent obligations as well as pension plans administered by the Local Issuer and any unfunded pension liabilities. Financial Data. Financial information respecting the Local Issuer including a description of revenues and expenditures for its major funds and a summary of its tax policy, structure and collections as of the end of the preceding fiscal year. Capital Improvement Plan. A summary of the Local Issuer's capital improvement plan. Demographic, Economic and Supplemental Information. A summary of the Local Issuer's demographic and economic characteristics such as population, income, employment, and public school enrollment and infrastructure data as of the end of the preceding fiscal year. The Annual Report should also include a description of material litigation pending against the Local Issuer. NY1 5456113vl 000067 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 25, 2003 Item Number: 8.C.l.b. Subject: Recognition of Firefighter Allen Bruce Clayton Upon His Retirement, After Serving the County for 29+ Years with Dedicated Service to the County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolution Summary of Information: The Board is asked to recognize Firefighter Clayton for his 29+ Years of Service to Chesterfield County. Preparer: Frank H. Edwards, Jr. Title: 2nd Deputy Fire Chief Attachments: Yes ~ No RECOGNIZING MR. ALLEN BRUCE CLAYTON UPON HIS RETIREMENT WHEREAS, Firefighter Bruce Clayton will retire from the Fire and Emergency Medical Services Department, Chesterfield County, on December 1, 2003; and WHEREAS, Firefighter Clayton graduated from Recruit School #4 in 1974 and has faithfully served the county for nearly 30 years in various assignments as a firefighter at the Chester, Manchester, Bon Air, Clover Hill, and Winterpock fire stations; and WHEREAS, Firefighter Clayton served as a member of the Technical Services Unit; and WHEREAS, Firefighter Clayton served as a member of the Chesterfield Fire and Emergency Medical Services Scuba Rescue Team; and WHEREAS, Firefighter Clayton served on the New Fire Station Construction Committee that assisted in the design of the Swift Creek and Centralia Fire Stations; and WHEREAS, Firefighter Clayton received recognition for 25 years of safe driving without an accident. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 25th day of November 2003, recognizes the contributions of Mr. Allen Bruce Clayton, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. 000069 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~ Date: ,Subject: November 25, 2003 Item Number: 8.C.l.c. Recognition of Ms. Susan M. Whiteman, Department of Public Affairs, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: The Board is asked to recognize Ms. Susan M. Whiteman upon her retirement. Preparer: Don Kappel Title: Director, Public Affairs Attachments: Yes ~-] No RECOGNIZING MS. SUSAN M. WHITEMAN UPON HER RETIREMENT WHEREAS, Ms. Susan M. Whiteman began her employment with Chesterfield County on May 13, 1985 as a part-time secretary at the Chesterfield County Airport; and WHEREAS, Ms. Whiteman became a full-time employee with the county's News and Information Department on January 2, 1986; and WHEREAS, Ms. Whiteman provided outstanding administrative support to the director of the department at that time, and to three subsequent directors of that department; and WHEREAS, Ms. Whiteman, or ~Sue," as she is known to everyone, is widely known for her cheerful British accent, her friendly customer service and her extensive knowledge of Chesterfield County issues and history; and WHEREAS, Ms. Whiteman assisted the Department of News and Information in its growth and transition to the Department of Public Affairs; and WHEREAS, Ms. Whiteman continually updated her skills, learning to operate new equipment and new software as required to assist with the greatly expanded scope of duties handled by the department; and WHEREAS, Ms. Whiteman was always willing to work evenings, holidays or any other time when her services were required due to operational commitments, inclement weather, natural disasters or any other reasons; and WHEREAS, Ms. Whiteman's efficiency and professionalism in a wide range of responsibilities including monitoring coverage of county issues by the media and providing copies of that coverage to county staff and elected officials; handling the department's payroll; budget and accounts payable on a daily basis; liaison with civic organizations, church groups and other organizations; coordinating the county's Speakers Bureau; maintaining current county information on the electronic COMCAST cablevision bulletin board; operating the switchboard at COMCAST for live television programming by the county; and a multitude of other tasks has made her a valuable resource for her department's staff, other county staff, elected officials and the public- at-large; and WHEREAS, Ms. Whiteman has decided to retire on December 10, 2003 in order to spend more time with her children and grandchildren, to travel and enjoy her hobbies and many interests; and WHEREAS, those who know her and have had the privilege of working with her will miss Ms. Whiteman's outgoing personality, her smile and her assistance in so many areas of expertise; and WHEREAS, all who know her wish Ms. Whiteman good health, happiness, and a long and fulfilling retirement. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors extends its congratulations to Ms. Susan M. Whiteman on the occasion of her retirement, thanks her for her years of dedicated service to Chesterfield County and its residents, and wishes her much happiness in her well-deserved retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of'~ Meetin~l Date: November 25, 2003 Item Number: 8.C.2.a. Subiect: Award of Construction Contract for County Project #01-0198, Bailey Bridge Pump Station and Transfer of Funds County Administrator's Comments: County Administrator: ~ Board Action Requested: The Board of Supervisors is requested to award the construction contract to Southwood Builders, Inc., in the amount of $8,989,432.50, authorize the County Administrator to execute the necessary documents, and authorize the transfer of funds. Summary of Information: This project consists of construction of a new 23 MGD sewer pump station (with an ultimate capacity of 40 MGD) on the Bailey Bridge Middle School site to replace the existing 10 MGD pump station and associated onsite improvements. Staff received seven (7) bids ranging from $8,989,432.50 to $10,826,000.00. The lowest bid, in the amount of $8,989,432.50, was submitted by Southwood Builders, Inc. The county's engineering consultant, Whitman Requardt & Associates, has evaluated the bids and recommends award of the contract to the low bidder. Preparer: Roy E. Covington, P.E. Title: Assistant Director Attachments: -~ Yes No 0000'70 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 The bid amount exceeds the appropriation for the project. This occurred for several reasons: · Additional odor control facilities were required · Larger horsepower pumps were required than originally anticipated · Electrical equipments costs were higher than anticipated · Due to site restrictions, the station has to be constructed at a higher elevation than originally planned. This caused the station to be deeper, therefore increasing the costs for excavation and structural components. · Relocation of an existing gas main. · The initial project estimate by Whitman Requardt was done prior to completion of site evaluations and preliminary design. The Board is therefore requested to authorize the transfer of $2,500,000.00 from Project number 89-8101, Upgrades to Pump Stations. 0000?l Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA November 25, 2003 Page 3 of 3 Budget and Mana.qement Comments: This item requests that the Board award a contract in the amount of $8,989,432.50 to Southwood Builders, Inc. to replace the existing sewer pump station on the Bailey Bridge Middle School site with a new 23 MGD pump station with the capacity of 40 MGD. The Board is also requested to authorize the transfer of $2,500,000 from the Upgrades to Pump Stations project to the Bailey Bridge project. Funds in the amount of $2,500,000 are available to transfer from the Upgrades to Pump Stations project because construction of the Sunnybrook station (funded in the Upgrades project) will be moved to FY2006 and funded from the Rate Stabilization Reserve. Construction of the Sunnybrook station is contingent upon the completion of the Bailey Bridge pump station. Once the transfer is complete, sufficient funds will be available in the Bailey Bridge project to cover the cost of the construction contract. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 0000?Z CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: November 25, 2003 Item Number: 8.~,2.b. Subject: Award of Construction Contract for County Project #97-0127E, Meadowville Water Tank and Transfer of Funds County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to award the construction contract to CBI Constructors, Inc., in the amount of $2,688,000, authorize the County Administrator to execute the necessary documents, and authorize the transfer of funds. Summary of Information: This project consists of construction of a 2,000,000 gallon water tank to serve the Meadowville Technology Park and the Enon area, approximately 900 feet of 30 inch water line, approximately 800 feet of access road, and subsequent demolition of the existing 150,000 gallon Enon water tank. Staff received two (2) bids ranging from $2,688,000 to $2,775,000. CBI Constructors, Inc submitted the lowest bid, in the amount of $2,688,000. The county's engineering consultant, Michael Baker, Inc., has evaluated the bids and recommends award of the contract to the low bidder. The bid amount exceeds the remaining appropriation for the project. The Board is therefore requested to authorize the transfer of $250,000 from Project number 97-0119E, Ruffin Mill W/L Phase II. Preparer: Roy E. Covington, P.E. Title: Assistant Director Attachments: -~ Yes No OO0O7;3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: November 25, 2003 Budget and Manaqement Comments: This item requests that the Board award a contract in the amount of $2,688,000 to CBI Constructors, Inc. to construct a 2,000,000 gallon water tank in the Enon area to serve the Meado~-ville Technology Park and surrounding vicinity. The item also requests that the Board authorize the transfer of $250,000 from the Ruffin Mill Water Line Phase II project to the Meadowville Water Tank project. Funds are available in the Ruffin Mill project to transfer because the project is being completed under budget. Once the transfer is completed, sufficient funds will be available in the Meadowville Water Tank project to fund the contract. Preparer: RebeccaT. Dickson Title: Director, Budget and Manaqement 000074 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 25, 2003 Item Number: 8.~,3. Subject: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Bermuda: Amstel Bluff, Section F Farmview Estates Pleasant Dale, Section B Matoaca: Rivers Trace, Section B Rivers Trace, Section C Preparer: Richard M. McElfish Title: Director, Environmental Engineering Attachments: Yes ]No 000075 13~TiI_iCT: BERMUDA MEETING DATE: 25 Nm~mb~ 2003 ROAD8 POR CONglDERATION: V*~*i,niq, ~p:. AMSTEL 8Lt,q~. Sr~C. F OOO0?6 I]I~TItlCZT: B{~tldrtJ'l~A htRE'r{NG DATE: 25 N~ oOOO?'Y TO: Bomi ~ Su~o,s ~OM~ rk~m~t o~,,~o-,m,~ ~ I~STItlCT: BBRMUDA MBEI'ING DATB: 2~ Nommmd~ ROAI~ POR CONSIDI~tATION: O000?8 i]I~TitlCT: lvlATOACA ~O DATE: 25 Nov~n,l~t 2003 ROAI~ FOR ~ERATtON: 000079 SUBJECT:. State Rond ~ - RIVERS TRACE, SEC. C DISTRICT: MATOACA ~O DATE: 25 N~,,,.~l~ 2003 ROADS FOR CONSIDERATION: 000050 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: November 25, 2003 Item Number: Subject: Authorize the Receipt of Appropriation of Grant Funds in the Amount of $20,180 from the Department of Homeland Security for the Community Emergency Response Teams (CERT) County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Fire and EMS Department, Office of Emergency Management, to receive $20,180 in grant funds from the Department of Homeland Security for training and coordinating the Community Emergency Response Teams (CERT). Summary of Information: The Board of Supervisors is requested to approve the acceptance and appropriation of $20,180 in grant funds from the Department of Homeland Security for the Community Emergency Response Teams (CERT). This program is designed to teach citizens how to take care of themselves and their neighbors immediately following an emergency or disaster. The concept was developed in 1986 to teach basic fire suppression, light search and rescue and first aid. Preparer: Steve A. Elswick Attachments: ~ Yes No Title: Fire Chief 000051 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Budget and Mana.qement Comments: This item requests that the Board authorize the acceptance and appropriation of federal grant funds for the Community Emergency Response Teams (CERT). Funds in the amount of $20,180 have been received and are available to appropriate. The grant ends March 2004. Preparer: Rebecca T. Dickson Title: Director1 Budget and Manaqement 00008;~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 25, 2003 Item Number: 8.C,§. Subiect: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company for underground cable to serve Founders Bridge, Section 2. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company for underground cable to serve Founders Bridge, Section 2 District: Midlothian Preparer: John W. Harmon Title: Ri,qht of Way Mana,qer Attachments: ¥CS --]No I I VICINITY SKETCH CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POWER COMPANY Chesterlleld County Department of Utilities Right Of Way Office 000054 ~' z Ldo9 ZL~ ~n- 0 O0 /- 00~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 25, 2003 Item Number: 8. C.6.a. Subiect: Request to Quitclaim a Portion of a Variable Width Storm Water Management Best Management Practice Easement Across the Property of A. P. Properties, Limited Partnership County Administrator's Comments: County Administrator: ~ Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a variable width SWM/BMP easement across the property of A. P. Properties, Limited Partnership Summary of Information: A. P. Properties, Limited Partnership has requested the quitclaim of a portion of a variable width SWM/BMP easement across its property as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Matoaca Preparer: John W. Harmon Title: Ri,qht of Way Mana,qer Attachments: Ycs No 0000 6 VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF A VARIABLE WIDTH SWMIBMP EASEMENT ACROSS THE PROPERTY OF A. P. PROPERTIES, LIMITED PARTNERSHIP N 2. FARM CREST CT $. HERITAGE WOODS RIDGE 4. HERITAGE WOODS TRL 5. PEPPERCORN Pl. 6. PAINTED POST LN 7. S HERITAGE wOODs TER 8. E HERITAGE WOODS CT 9. W HERITAGE WOODS PL 10. N HERITAGE WOODS RD / / I / / I I I PARCEL No.: · r- :Z~O I 736-675-8568-00000 :o ~ I COMMONWEALTH OFFICE, IIC ~ ~) ~ / D.B. 3635, PG. 530 5400 COMMONWEALTH / CENTRE PARKWAY / I I I i I I / / I I I I / / / / I I / PROPOSE~ 00' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 25, 2003 Item Number: 8.C.6.b. Subiect: Request to Quitclaim a Portion of a Sixteen-Foot Drainage Easement Across the Property of Sommerville Development Corporation County Administrator's Comments: County Administrator: ~ Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16' drainage easement across the property of Sommerville Development Corporation. Summary of Information: Sommerville Development Corporation has requested the quitclaim of a portion of a 16' drainage easement across its property as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Midlothian Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: Ycs --]No # 000089 VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF A SIXTEEN FOOT DRAINAGE EASEMENT ACROSS THE PROPERTY OF SOMMERVlLLE DEVELOPMENT CORPORATION CT w E 00O090 LIN~ TABL~ L IH£ ~EtlRIIVG L ~NG I'fl L I S70'2I'50"£ 50.89 L2 N73'$I'OO"E 35.00 Owner: Sommetville Development ¢orporotion 0. B.'421~ Pg. 81 721-711-3404-00000 257 Wyldorose Drive Variable Width ..~.~'- VDOT Sight Distance (D.B. 2054 Pg. Variable Width VDOT Sight Distance Eosemen (o.~.~o~ Pg. ~) / / / / / / / / / ~ment to bw 933.22 '00"~ ,/ , I88. 06 ', 72 I, 40Z 15 10' Water Easemenl 17~6 Pg. 1247) Prodigy Development Co. L.L.C D.B. 3881 29.39 GPIN: 721 - 710- 1777-00000 201 Wyldrose Drive 16' Drainage Easement Pg. 1~84) Development Associates \ D.B. 20~4 29.217 \ GPIN: 721-710-5172-00000 200 N. Otterdole Rood CURVE TABLE CURVE LENGTH RADIUS tANGENT CHORD BEARING CHORD DELTA CI 426.62' 518.71' 226.2I S49'57'I7"W 414.70' 4~07~5' C2 35.75' 25.00' 21.71 N65'31 '0I ~ 32.78' 8I'55'59" 100 0 100 200 300 DATE: 11~__03/200,.T SCALE: 1 "-- I00' :' JOB NO: C0311241 102 Scale 1" = 100' PLA T SHOWING A DRAINAGE EASEMENT TO BE VACA TED LYING WES T OF NORTH O TTERDAI E ROAD Midlothion D/strict Chesterfield County, Virginia 772-8050 794-2636 553-0133 · Fax 00009:]. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 25, 2003 Item Number: 8.¢,6.c. Subject: Request to Quitclaim a Sixteen-Foot Water Easement Across the Property of the Trustees of Sycamore Presbyterian Church County Administrator's Comments: County Administrator: ~-~ Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 16' water easement across the property of the Trustees of Sycamore Presbyterian Church. Summary of Information: The Trustees of Sycamore Presbyterian Church has requested the quitclaim of a 16' water easement across its property as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Midlothian Preparer: John W. Harmon Title: Ri.qht of Way Manaqer Attachments: Yes No # 000092 VICI'NITY SKETCH. REQUEST TO QUITCLAIM A SIXTEEN FOOT WATER EASEMENT ACROSS THE PROPERTY OF THE TRUSTEES OF SYCAMORE PRESBYTERIAN CHURCH N 'TEDR DR N COUNTY OF' CHESTERFIELD MIDLOTHIAN HIGH SCHOOL N 3704896.29 401 CHARTER COLONY PARKWAY E 11727509.56~ / ~ C, PIN:725704679200000 1~3 re ~u~r OF EASEMENT ,. ~ SEWER £AS~ENr c~':~' , SWM/BMP EASEMENT ACCESS EASEMENT I 510 COA~IELD ROAD I// I l III I III I TO BE VACATED / f I j N3704694.44 ~ J ! ~1 I LINE TABLE LINE BEARING BEARING LI N 04'16'11" W 165.00 L2 N 2,7'51'18" W 192.26 L3 S 04'50'11' Vit 74.56 L4 S 89'$2'15" E 10.7.41 ~S 05'"31'59" E COALFIELD- ROAD $.R. VARIABLE WIOTH R/W PLAT SHO~ING A 16' SANITARY SEllrER EASEMENT AND A 16' lltATERLINE EASEMENT ACROSS THE PROPERTY OF SYCAMORE PRESBYTERIAN CHURCH MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY, VIRGINIAi PREVIOUS JOB NO. COUNTY CASE NO. OIPROI62 PROJECTNO. O0-0316 ENGINEERS * SURVEYORS PRINCE GEORGE OFFICE 4260 CROSSINGS BLVD.. SUITE 1, ~ PRINCE GEORGE. VIRgiNIA 23875-145~ TELEPHONE: (804) 458-8685 FAX: (804.) 751-0798 · http://www.tlmmons.com DA TE: t-29-01 SCALE: I'--I00' DRAWN BY: AWS CHECKED BY': WIVIN CALC. CHI(.: JOB NO.: 19387-05 0094 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 25, 2003 Item Number: 8.~7.a. Subiect: Acceptance of Parcels of Land West of Temie Lee Parkway and North of Hull Street Road from Linwood Elton Bottoms, Jr. and Kevin Bottoms County Administrator's Comments: County Administrator: BoardActionRequested: Accept the conveyance of two parcels of land containing a total of 0.392 acres from Linwood Elton Bottoms, Jr. and Kevin Bottoms, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of two parcels of land containing a total of 0.392 acres west of Temie Lee Parkway and north of Hull Street Road (U.S. Route 360). These dedications are for the development of Wawa on Hull Street Road. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: Ycs 000095 VICINITY SKETCH ACCEPTANCE OF PARCELS OF LAND WEST OF TEMIE LEE PARKWAY AND NORTH OF HULL STREET ROAD FROM LINWOOD ELTON BOTTONS, JR. AND KEVIN BOTTOMS cPY N ~.____~d County [:3epaCa~nt of ~ 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 25, 2003 Item Number: 8.~.~7.b. Subject: Acceptance of a Parcel of Land East of Southshore Drive from the Trustees of the Dankos Family Trust County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.551 acres from the Trustees of the Dankos Family Trust, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.551 acres east of Southshore Drive (State Route 4777). This dedication is for the development of Wawa on Hull Street Road. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: Yes '~No 000095 '-VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND EAST OF SOUTHSHORE DRIVE FROM THE TRUSTEES OF THE DANKOS FAMILY TRUST N county Deparlment of' Utllllk~ Right Of Way Ofll~e 006099 !~FPP~ II · .~ '~ iLO, JOI'IH G DANKO8 JR ET PROPBRTIE~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 25, 2003 Item Number: 8.~-.7.c. Subiect: Worship Center County Administrator's Comments: Acceptance of a Parcel of Land Adjacent to the Northwest Right of Way Line of Belmont Road from the Trustees of Family Church of God County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.703 acres from the Trustees of Family Church of God Worship Center, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.703 acres adjacent to the northwest right of way line of Belmont Road (State Route 651). This dedication is for the development of Family Church of God Worship Center. District: Dale Preparer: John W. Harmon Title: Ri.qht of Way Manaqer Attachments: --]No ©00101 VICINI'FY SKETCH ACCEPTANCE OF A PARCEL OF LAND ADJACENT TO THE NORTHWEST RIGHT OF WAY LINE OF BELMONT ROAD FROM THE TRUSTEES OF FAMILY CHURCH OF GOD WORSHIP CENTER RD RD FAIRPINES RD 000~.02 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 25, 2003 Item Number: 8.C.7.d. Subiect: Acceptance of a Parcel of Land North of Hull Street Road from Heartland Richmond Highway 360 Limited Partnership County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.370 acres from Heartland Richmond Highway 360 Limited Partnership, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.370 acres north of Hull Street Road (U. S. Route 360). This dedication is for the development of Wawa on Hull Street Road. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND NORTH OF HULL STREET ROAD FROM HEARTLAND RICHMOND HIGHWAY 360 LIMITED PARTNERSHIP eR N Che~adleld County Department of Ulilillee Rl~t Of WayOmee I I I I 000~-06 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 25, 2003 Item Number: 8. C.7.e. Subiect: Acceptance of a Parcel of Land Along the South Right of Way Line of Murray Olds Drive from Jamestowne Builders, Incorporated County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.030 acres along the south right of way line of Murray Olds Drive (State Route 727) from Jamestowne Builders, Inc., and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Midlothian Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: Yes ']No 000:1.07 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE SOUTH RIGHT OF WAY LINE OF MURRAY OLDS DRIVE FROM JAMESTOWNE BUILDERS, INC. N way oooa. o$ w.,c. D~: 1779 PAGE 1705 GPIN: 7~9- 70 7-~ 1 ~-~0 SUN~ DE~ ACR~ LOT 11 (PART,) P.B. 54, ~. 56 120.00' S 8~07'47" W MU~Y O~ D~ N JTO739~.5~ LINE r~tK 0~ ~30 60 LINE LENGTH B~RING : ~ :~ 11.51 N08'52'13~ Scale ~" cu~ ~GrH ~lUS r~G~ c~o~ 8~ING CHORD D~TA ~0.9~' 440.00' 94.95 $75'57~0'E t28.46' C2 ~29.41' ~0.00' ~5.20 E75'25'55'E t28.92' ~T14'35' t ~ 1818 COUN~SITEP~No:~R0215 DEDI~D ~ THE COU~ OF COUN~PROJECTNo.:02~62 CH~E~ ON THE SOU?H UNE OF CHK ~B MURKY O~S DR~ DATE:4-2-~03 . , -, SCALE:I'=30' M/DLOrH~N D/S~/CT JO~ No cm om 5o REV:4-23-2003 '~ ~-, CHES~R~ELD COUN~ V/RG/N~ 1~ C~ra~ ~i~c~ ~ke, ~rginia 24018 · ~ (~) 772-9580 · F~ (~0) 772-~ ~ T~no~ P~ Dr~ · S~te ~0. ~ ~, VIr~nia 2~59 · ~o~ (~4) 553-01 ~2 · F~ (804) 5~-0133 1~ Hu~ard S~t ~ ~a~rg. ~lnla 24~ · ~e (540) ~1-~1 · F~ (~0) 961-0~2 0109 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 25, 2003 Item Number: 8. C.7.f. Subiect: Acceptance of a Parcel of Land Along the East Right of Way Line of Old Hundred Road from the Trustees of Living Hope Lutheran Church County Administrator's Comments: County Administrator: BoardAction Requested: Accept the conveyance of a parcel of land containing 0.18 acres along the east right of way line of Old Hundred Road (State Route 652) from the Trustees of Living Hope Lutheran Church, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Clover Hill Preparer: John W. Harmon Title: Ri,qht of Way Mana,qer Attachments: Ycs [No 000110 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE EAST RIGHT OF WAY LINE OF OLD HUNDRED ROAD FROM THE TRUSTEES OF LIVING HOPE LUTHERAN CHURCH N 000~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 25, 2003 Item Number: 8.~,,7.g. Subiect: Acceptance of a Parcel of Land Along the East Right of Way Line of Otterdale Road from Ernest A. Stopf and Alma L. Stopf County Administrator's Comments: County Administrator: .~~ Board Action Requested: Accept the conveyance of a parcel of land containing 0.151 acres along the east right of way line of Otterdale Road (State Route 667) from Ernest A. Stopf and Alma L. Stopf, and authorize the County Administrator to execute the deed. Summary of Information: This dedication is for the Magnolia Green Subdivision. recommended. Approval is District: Matoaca Preparer: John W. Harmon Title: Ri.qht of Way Manaqer Attachments: Ycs No [0 00118 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE EAST RIGHT OF WAY LINE OF OTTERDALE ROAD FROM ERNEST A. STOPF AND ALMA L. STOPF Chesterfield County Department of Utilities RigM Of Way Office 000114 · ROD SET 0 RO0 FOUND 6O 40 20 0 30 60 GRAPHIC SCALE I I~C,H ~ 60 FEET 0.8. I024 PG. 849 ~ 67I! OTTERDALE ROAD ~.,%~ VAR. ~IDTH VDO: .... ~_.~.~_.~ SLOPE ~ DRAIN. ~ ~ ~ ~ EASEMENT- N 3673848,55 S22'48'$7#E % ERNEST A. STOPF, EVELYN W. STOPF AND JEANETTE S. MONTEZ TRUSTEES of the ERNEST A. STOPF ond EVELYN W. STOPF TRUST O.B. ,3876 PO. 847 TAX ID NO.: 709673425300000 SAL VA rO~E ,X CANGIANO D.B. ,3893 PC,. 622 TAX ID NO,: 708673297300000 120 L! 0.151 AC. _-- C1 · ~5' / ' ."-'- .... .... 4- . -~ ~,o~ no. OTTE~DALE ROAD ,n~,~ s. ~o~ JO' PRE$~IP~ R~ ~AX lO NO.: 7086XJ4J54000~ SrA ~ R~ 887 NO rES: I. ~15 SURLY IS 8A~O ~ A CURREN~ FIELD 2. ~lS ~R~Y ~AS PREPARED ~OU~ ~E BENEFIT OF A ~E ~NDER, ~EREF~ ALL EXI$~NG EA~MEN~ MAY NOT BE ~0~. J, AL~ IMPRO~EN~ NOT ~0~ ~ ~1S PLAE PLAT SHOWING 0.151 ACRE OF LAND TO BE DEDICATED AND A VARIABLE WI~TH VDOT SLOPE AND DRAINAGE EASEMENT ACROSS THE PROPERTY OF ERNEST A. STOPF, JR, AND ALMA L,. STOPF MATOACA DISTRICT * CHESTERFIELD COUNTY, VIRGINIA TIMMOJV$ CHECKED BY: JOB NO.: 6555,9 SCAL~ l' = 60' 000115 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 25, 2003 Item Number: 8. C.7.h. Subiect: Acceptance of a Parcel of Land East of Southshore Drive from TAD Properties, LLC County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.157 acres from TAD Properties, LLC, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.157 acres east of Southshore Drive (State Route 4777). This dedication is for the development of Wawa on Hull Street Road. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Ri.qht of Way Manaqer Attachments: Ycs [-'~ No VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND EAST OF SOUTHSHORE DRIVE FROM TAD PROPERTIES, LLC N gm( rot¥1 W .I. WId If CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 25, 2003 Item Number: 8.C.7.i. Subject: Acceptance of a Parcel of Land on Carver Heights Drive from Nina V. Shoosmith County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 1.7044 acres from Nina V. Shoosmith, and authorize the County Administrator to execute the deed. Summary of Information' Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 1.7044 acres on Carver Heights Drive (State Route 708). This dedication is for access to the Chester Landfill. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Right of Way Manager Attachments: Yes -~No #000119 VICINITY SKETCH Acceptance of a Parcel of Land Lying South of Carver Heights Drive from Nina V. Shoosmith Carver Heights Drive Chesterfield County Department of Utilities Right Of Way Office 1.7044 ACRE PARCEL OF LAND ~ N86-44-51E~'' CARVER HEIGHTS DRIVE STATE__ROUTE 708 50.00' -- -' NINA V. SHOOSMITH PIN: 7766496217 DEED BOOK 2122 PAGE 1852 W. T. CURD, Jr. PiN: 7796504856 DEED BOOK 1207 PAGE 493 J. T. SHOOSMITH DISPOSAL, LLC PIN: 7786507795 DEED BOOK 3104 PAGE 962 W. T. CURD, Jr. PIN: 7796505029 DEED BOOK 1523 PAGE 544 9W 50 .OD' COUNTY OF CHESTERFIELD PIN: 7796493111 DEED BOOK 1027 PAGE 371 PLAT SHOWING A 1.7044 ACRE PARCEL OF LAND, PROPERTY OF NINA V. SHOOSMITH, BERMUDA DISTRICT, CHESTERFIELD COUNTY, VIRGINIA Chesterfield county Department of Utilities Right Of Way Office NOTE: DATA FOR THIS PLAT TAKEN FROM A PLAT BY HARVEY L. PARKS, INC., DATED 11114/91 AND REVISED 11/19/91 DATE: NOVEMBER 19, 2003 DRAWN BY: DRS CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meetin~l Date: November 25, 2003 Item Number: 8. C.S.a. Subject: Request Permission to Install a Private Water Service Within a Private Easement to Serve Property at 16301 Hull Street Road County Administrator's Comments: County Administrator: ~ Board Action Requested: Grant the Trustees of the Clover Hill Masonic Lodge No. 253, A.F. and A.M. permission to install a private water service within a private easement and authorize the County Administrator to execute the water connection agreement. Summary of Information: The Trustees of the Clover Hill Masonic Lodge No. 253, A.F. and A.M. have requested permission to install a private water service within a private easement to serve property at 16301 Hull Street Road. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Ri.qht of Way Manaqer Attachments: ¥CS ']No VICINITY SKETCH REQUEST PERMISSION TO INSTALL A PRIVATE WATER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE PROPERTY AT 16301 HULL STREET ROAD Chesterfield County Department of Utilities Right Of Way Office 0000,28 GPIN: 7! 1-~G8-3980-00000 CLOVER HILL I~A$ONI¢ LODGE No. 263 1~0 ~ HU~ SrREEr ROAD 10~8, PG: 681 APPROXI~A rE L O~ ~/ON ~ 20' AT~T ~SE~ENT DB: 868, PG: PRIVATE l O'xt O' WATER c~ EASEIW~mhrr TO THE N-$~ GGS, 0~. 70 Wit OF HAMPTON ~--I1,7I I, 781.8G ~ MEAO0~ ~NE WA TER EASEMENT ACROSS THE LANDS OF OAT£: ~0/_22/2003 , JOHN ROLF~ JR & CAROL YN 8. ROLFE SCALE: ~ ~00 .... Morocco D/strict JoB No: co~ ~ ~74 Chesterfie/d County, Vir9~ · P '' 8' RCH C 'E GIN R 'S ' 0 · ~ ~~.- ~ ~ · ~ ~mn~ ~l~ln)~ 23059. ~ (~) 5~0132 · ~ (~) ~1~ ~ H~ ~, BI~, ~a 2~ · ~ (~) ~1 ~81 · F~ (~) 081-~ PLA T SHOWING A fO'PR/VA TE WA TER EASEMENTAND A iO'xiO' 124 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 25, 2003 Item Number: 8.C.8.b. Subiect: Request Permission to Install a Private Water Service Within a Private Easement and an Eight-Foot County Easement to Serve Property at 1900 Hargrave Hill Lane County Administrator's Comments: County Administrator: BoardAction Requested: Grant Peggy D. Hargrave permission to install a private water service within a private easement and an 8' county easement, subject to the execution of a license agreement, and authorize the County Administrator to execute the water connection agreement. Summary of Information: Peggy D. Hargrave has requested permission to install a private water service within a private easement and an 8' county easement to serve property at 1900 Hargrave Hill Lane. This request has been reviewed by staff and approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Right of Way Manager Attachments: '--]No #000 25 VICINITY SKETCH REQUEST PERMISSION TO INSTALL A PRIVATE WATER SERVICE WITHIN A PRIVATE EASEMENT AND AN EIGHT-FOOT COUNTY EASEMENT TO SERVE PROPERTY AT 1900 HARGRAVE HILL LANE N Ch#lmfldd County Depmtment of UUBII~ Right Of Way Office Pin No.755696225400000 1900 HARGRAVE: HILL LANE PROPOSED D...?se Pg.52e PRIVATE 10' WATER EASEMENT ~ S88°;5~,'$5'W LOT 10 ~ LOT 9 "~ X E. Adebayo & Olajumoke S.. l t George T. & Jeon E. X x / ~ Okelana ~ r~ u ! Powell ~.'./ ~ .~. ,~ ,~ //~ PIN NO.75569619ZO00000 ,3 ~ ~, Pin No.755696371900000 / ~ ~ ~ ~. 900~ WA~A~ ClR¢~ -- ~J 9002 Walhala Circle /~., / "'.''' t //7 / ~SEMENT ~~ ~ P.B. 76 PG. 50 P~T SHOWING A IO'xlO' PUBLIC WATERLINE EASEHENT ~D I0' PRIVATE WATERLINE EASEHENT, ACROSS THE PROPERTY OF E. ADEBAYO & OLAJUHOKE S. OKELANA, 900~ WALHALA CIRCLE, CLOVER HILL DISTRICT, CHESTERFIELD COUNTY, VIRGINIA. ~' 3~' ' 610'I 120' S~ 1"=60' SUBD~S~ PLAT ~ eCX~Y SeC~O, ~5, UTILITIES DEPARTMENT CLO~R H~LL D~Sm~CZ, C.[S~RnE~ COU.W. ~R~.lA. aY L.O. ~aS a *SSOC~A~S P.C. CHESTERFIELD COUNTY, VIRGINIA ~ DA~ ~T. 16, 19~, P.B. 76 PG. 50 s~: DA~ R~S~ONS D~ ~: 1"=60' VAG AND ~A~: CHECKED BY: S~M, ~ES~RRE~ C~N~, ~RGINIA. 11-5-2003 ~W n~ NO.: CO. P~E~ 754-894 01 7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 25, 2003 Item Number: 8.£.8.c. Subject: Request Permission to Construct a Gravel Driveway Within a Forty-Foot Unimproved Right of Way County Administrator's Comments: County Administrator: Board Action Reques~d: Grant Steven C. Overgard and Dawn M. Overgard, permission to construct a 15' gravel driveway within a 40' unimproved right of way for a proposed dwelling, subject to the execution of a license agreement. Summary of Information: Steven C. Overgard and Dawn M. Overgard have requested permission to construct a gravel driveway within a 40' unimproved right of way for a proposed dwelling. This request has been reviewed by staff and approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: Ycs [-~No VICINITY SKETCH REQUEST PERMISSION TO CONSTRUCT A GRAVEL DRIVEWAY WITHIN A FORTY FOOT UNIMPROVED RIGHT OF WAY N 000~.29 Steven C. Overgard Dawn M. Overgard 21201 Allie Woods Dr. DB; 542.3 PG. 284 PIN: 791611016900000 OPIN 7£1611081? GPIN 7918111108 A~ GPIN 7916100979 DIMENSION DETAIL NTS Steven C. Dawn M. Overgard 4404 River Rd. DB. 5418 PG 497 PIN: 7906109 $. DENO1TS 6' 21-B CRUSHEO STONE SURFA OK ACCESS IMPROVEMENTS TO 21201 ALLIE WOODS DR ~IIN UNIMPROVED.. RIGHT OF WA Y DA I~,' II-~-03 SCALE I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: November 25, 2003 Item Number: 8.C.q. Subject: Change Order to the Construction Contract with Kenbridge Construction Company, for Revisions to the Emergency Power System for the Juvenile Detention Home Project County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to execute a change order with Kenbridge Construction Company, for additional costs of $68,613.00 for revisions to the emergency power system in the new Juvenile Detention Center. Summary of Information: The Juvenile Detention Center is a critical 24-hour, seven-day-a-week operational facility. In order to maintain it as an independent stand-alone facility to the greatest extent possible, a significant change in the distribution of emergency power services to equipment and receptacles throughout phase III of the project was deemed necessary. The majority of this cost is for an additional electrical distribution panel and the wiring revisions necessary to put the kitchen and laundry operations on emergency power. Preparer: Francis M. Pitaro Title: Director of General Services Attachments: [Yes No #000131 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: November 25, 2003 Bud.qet and ManaRement Comments: This item requests that the Board authorize the County Administrator to execute a change order to the construction contract with Kenbridge Construction Company for $68,613. This will cover the cost of an additional electrical distribution panel and the wiring revisions necessary to put the kitchen and laundry operations on emergency power. There are adequate funds in the project's contingency allocation to cover these costs. The expansion/renovation project for the Juvenile Detention Home is nearing completion. Upon completion of the project, the county will submit an application to the state for 50% reimbursement of these costs. Preparer: RebeccaT. Dickson Title: Director, Budget and Manaqement OO6 .GZ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~ Date: Subiect: November 25, 2003 Item Number: 8.C.10.a. Set a Public Hearing to Consider the Tax Exemption Request of Meals on Wheels of Greater Richmond, Incorporated County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to set a public hearing for December 17, 2003 to consider the tax exemption request of Meals on Wheels of Greater Richmond, Inc. Summary of Information: Under Virginia law, real and personal property used by its owner for religious, charitable, patriotic, historical, benevolent, cultural or park and playground purposes may be classified as exempt from taxation by the Board of Supervisors. The authority for classifying properties as exempt was transferred from the General Assembly to localities by a 2002 Constitutional Amendment, which was implemented by the General Assembly in 2003. Meals on Wheels of Greater Richmond, Inc. is the only qualifying organization to make a tax exemption request this year. They are seeking the exemption for a newly purchased site on which they are constructing a central kitchen. The real estate on which the central kitchen is being constructed is assessed for tax year 2003 at $406,500 and would generate $4,349.55 in real estate tax. At this time, Meals on Wheels does not have personal property on the site that is subject to taxation, but after completion of the building, it is anticipated that they will maintain kitchen equipment on site. Since Meals Preparer: Steven L. Micas Title: County Attorney 0505:6332.9.1 Attachments: [--~ Yes No 00:I.33 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 on Wheels distribution is handled by volunteers, they are not expected to maintain a substantial fleet of vehicles. The Board is required to consider the following additional information as part of its determination as to whether to grant the exemption requested by Meals on Wheels: o Meals on Wheels is exempt from taxation pursuant to §501(c) of the Internal Revenue Code; Meals on Wheels does not possess a current annual alcoholic beverage license for serving alcoholic beverages for use on the property; No director of Meals on Wheels is paid any compensation for service to the corporation and its salaries are not in excess of reasonable salaries for services performed by the employees; No part of the net earnings of Meals on Wheels inures to the benefit of any individual; Meals on Wheels provide services for the common good of the public; and Meals on Wheels does not attempt to influence legislation or intervene in any political campaign on behalf of any candidate for public office. This information is consistent with Meals on Wheels' status as a benevolent organization that is eligible for the tax exemption, which it is requesting. In addition, the Board has established its own policy for tax exemption requests which provides as follows: o The Board will not consider a real estate tax exemption that exceeds $5,000 annually; The Board will only consider tax exemptions for property actually used for beneficial purpose; The Board will only consider tax exemption requests from organizations that are in compliance with all County laws and regulations, including but not limited to building, tax and zoning codes; and Organizations must submit complete applications to the County by August 1 and tax exemption requests will be considered at a single public hearing. Staff has reviewed Meals on Wheels' application and it meets all of the criteria set forth in the Board's policy. 0505:63329.1 000 84 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 25, 2003 Item Number: 8.C.10.b. Subiect: Set a Public Hearing for December 17, 2003, to Consider Approval of a "No- Wake" Zone for a Portion of the Appomattox River County Administrator's Comments: County Administrator: Board Action Requested: Set a public hearing for December 17, 2003, to consider approval of an application to establish a "No-Wake" zone for a portion of the Appomattox River. Summary of Information: The County has adopted an ordinance that permits the Board of Supervisors to review and approve citizen requests for "No-Wake" zones, with the State Department of Game and Inland Fisheries having final approval authority. Any person requesting the establishment of such a zone bears all costs associated with creation of the zone and the maintenance of the required buoys. Before the state can approve a "No-Wake" zone, the affected locality must hold a public hearing and forward the application to Game and Inland Fisheries. Residents downstream from R. Garland Dodd Park at Point of Rocks have requested permission to apply to the Department to establish a UNo-Wake" zone on the Appomattox River. (See attached letter and map). This section of the Appomattox River is within Chesterfield County. Staff recommends setting a public hearing for December 17, 2003, to consider the application to establish a "No-Wake" zone. Preparer: Michael S. Golden Title: Director, Parks and Recreation Attachments: -~No # 000135 Parcel Map of Chesterfield Coun~ N Revised 11/8/96 COMMONWEALTH OF VIRGINIA DEPARTMENT OF GAME AND INLAND FISHERIES Application for Establishment of Regulatory Markers on Pubhc Waters of Virginia Date of Application /~ ~k'~ 0 2 Proposed Date of Installation A. APPLICANT 1. Name of Political Subdivision or Agency ,4q"~ o~ £~4~2w~'$>t-~--/) d~7.Y P~t2/~. 4 /._gv e,l~"TelePhone Number'* ~O~ Narne and address of individual to be responsible for installation and maintenance [~ / c /.i-,g ,e )3 L, ir'JT '" L tg lY ~ /-/ l,. l ~ Daytime Telephone Number B. NECESSITY OF REASON FOR REQUESTED MARKERS l. Attach a letter, with two signed copies, addressed to Boating Coordinator, Department of Game and Inland Fisheries, Box 11104, Richmond, VA 23230, explaining conditions which make such markers necessary. 2. Political subdivision- attached three copies of public notice and proposed regulation or ordinance, which has been issued prior to this application. C. LOCATION OF MARKERS - Body of Water ~/gt ?//,q,Lt ~r,,' County ~'ttr~/.~-~ 1. Attach three copies of a map, chart section, or drawing to a scale which will readily depict the proposed zoned area to its surroundings showing the location of each marker to be placed in the water and its relation to nearby channels and water patterns. Have inset or attachment showing type of marker to be used at each location. Latitude (ff~' Longitude (.-.~ D. MARKERS - Type and Number of Markers l~ ~ ~c,~., -, 1. All markers must confolm to specifications as listed in Rules for Establishment of Uniform Regulatory Markers. State below nantes of manufacturer of commercial markers that will be used, or, if obtained otherwise, indicate source. CERTIFICATION The applicant hereby agrees and certifies that all markers authorized by the Depamnent will be installed and maintained at no expense to the Depamnent; that all such markers will conform to the specifications, standards and conditions as set forth in "Rules for Establishment of State Uniform Regulatory Markers on Public Waters of Vkgmia" and may be inspected at any thne, without prior notice, by authorized personnel. Should markers not be maintained in satisfactory condition, the Department may order them removed at no expense to the Department. The applicant agrees that the Department of Game and Inland Fisheries will not be held liable with respect to any and all clahns that may result from the installation and mainte~Lnce of such markers and the marking of any waters does not convey any exclusive privileges. (Signature) .,,/~d. ~//r~ . ~ j,/~_~ Dc. ar Mz. m~:Flak This ts a peUt'lOn from the ur~rskgncd ~cqmsti]Lg a "NO WAKE ZOh'E-' ~o be cstabitshed in Wallhall clunn,:l o1' d~e .~')fHl!t~ll0'~ rix. t~ ~ the nup gl~tg d~is is ~11 area l'~S~ ~ of~ I-~95 bn~e ~c d~ks ~hat~ ~T~ aT~ al tl~tr resection E~ Ch~ Rd. m Ck~ter. ~qOU'. ~C flmliit~ d~ks al~ the ~t~, c~cd m I1~ fix~ dt~ ~e u ~il~g from 1~ ~5~cnl w.a~'e acBon Il is ~ bad3ou c3~ ~,2~ ~a~ an tl~ fl~~s u'l~n t11c L~ts a d~k oz m~4cd L~.at. We dt~ a "~O hL:AKE ZONE" sign w~! ~ a rc~'m'~r of~hc Thc othar corn:em is Ibc e~osion car the d,.'er ba~ 11~ is ~ng place Tl~._re are [~s where rk~.~ ~_A~ i~ bemlg u.qd~¢u£ al~d hltiitg aYYay, la fael one of tl~ old ~.k~ ~s COml~;,~ly brokim! aw-~' fiom tt< ~e Wal~lmli Cl~anaet C~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: November 25, 2003 Item Number: 8.C.10.c. Subject: Set a Public Hearing to Consider a Proposed Charter Amendment Regarding Suspension for the Elderly of Payment of Assessments due for Sewer and Water Assessment Districts County Administrator's Comments: County Administrator: Board Action Requested: Set a public hearing for December 17 to consider the proposed attached charter amendment. Summary of Information: State law permits the Board to establish assessment districts for sewer and water improvements by assessing the cost pro rata against all landowners with property that abuts the district. Landowners with property in an assessment district are permitted to pay the assessment semi-annually over a period of 20 years as a supplemental payment on their real estate taxes. Interest on the assessment accrues at the rate of one-year Treasury Bills, currently running less than 2% per annum. Currently, State law does not provide for any exemptions for elderly owners of residential property that is located in assessment districts. Mr. Barber has requested that the Board consider the attached charter amendment. This amendment would give the Board the authority to provide for installment payments due on property located in an assessment district, which is occupied as a residence by an owner who is 65 years of age or older to be suspended Preparer: Steven L. Micas Title: County Attorney 0523:63644.1(63332.1) Attachments: [--~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 until the property is no longer occupied by a property owner who is 65 or older. The entire assessment would then be due when the property was conveyed to the new property owner. Traditionally, older property owners are less likely to favor the creation of assessment districts because of two reasons. First, they are less likely to feel that they can afford the additional semi-annual installment payment because they are more likely to be living on a fixed income. Second, they are less likely to experience septic tank failure that would necessitate the need for public sewer because they usually use less water since there are typically fewer people living in their homes. This proposed change would eliminate the potential burden on elderly landowners who might otherwise oppose the creation of an assessment district, thereby improving the likelihood of a consensus in favor of a district in situations when well or septic tank failure makes the extension of public utilities the only solution to a neighborhood water or sewer problem. 0523: 63 644.1 (63332.1) Allow county by charter to defer payments within residential water or sewer assessment districts for owners 65 years of age and older until the property is no longer occupied by a property owner who is 65 years of age or older: Chapter 3. Board of Supervisors § 3.5 Powers. 000 000 K. To create or modify assessment districts for local improvements in accordance with Title 15.2, Chapter 24, Article 2 of the Code of Virginia. For any such assessment district created after January 1, 2003, the Board may provide for the payment of an assessment of costs for improvements, or of any installment due pursuant to Virginia Code Section 15.2-2413, to be suspended when any owner who occupies a residential building located on the property is 65 years of age or older. However, when the property is no longer occupied by a property owner who is 65 years of age or older, the suspension of payments shall cease and the entire assessment, including accrued interest, shall be immediately due and payable. Rationale: In response to concerns about failing septic systems or dry wells in older neighborhoods many citizens in the County have found that assessment districts are superior to replacing their system, particularly since the homeowners can pay the cost of assessment in semi- annual installment payments for 20 years at very low interest rates. Many of the otder neighborhoods experiencing failures have a mix of senior citizens and young arrived families who have recently moved in. Because of the low water use by older residents many of whom are on fixed incomes, older citizens are unlikely to support assessment districts unless their payments can be deferred. The proposed statute would suspend assessment district payments if the property is occupied by someone 65 years or older. The change can be achieved by general statute providing for a "local option" ordinance or by charter change. A charter change request requires a public hearing by the Board in December. 0425:63332.1 6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subject: November 25, 2003 Item Number: 8.C.11. Donation to Manchester Volunteer Rescue Squad in the Matoaca District County~'~"~'~ '~" ~J~' ~ Administrator's County Administrator: Board Action Requested: Appropriate $3,663 for donation to the Manchester Volunteer Rescue Squad. Summary of Information: Sewer service has recently become available to the Manchester Rescue Squad's Winterpock Road facility because of developer extensions in the area. The Rescue Squad would like to connect to the County's system and has asked the Board to consider waiving the $3,663 connection fee. The Board cannot waive the fee; however, a donation could be made pursuant to Va. Code ~15.2-953 to the Manchester Volunteer Rescue Squad for the amount of the fee. Preparer: RebeccaT. Dickson Title: Director, Budget & Manaqement 0505:63582.1 Attachments: -~ Yes No oooff, a6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subject: November 25, 2003 Item Number: 8.C.12.a. Transfer of $20,000 in Midlothian District Improvement Funds to the Chesterfield County Fire Department to Purchase a Fire Pumper for the Bon Air/Robious Station County Administrator's Comments: County Administrator: Board Action Requested: Transfer of $20,000 in Midlothian District Improvement Funds to the Chesterfield County Fire Department to purchase a fire pumper for the Bon Air/Robious Station. Summary of Information: Supervisor Barber has requested the Board to transfer $20,000 in Midlothian District Improvement Funds to the Chesterfield County Fire Department for the purchase of a fire pumper for the Bon Air/Robious Station. The County can legally donate public funds to the Chesterfield Fire Department for the purchase of capital equipment, which will be used for a public purpose. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Title: Director, Budget & Management 0425:63584.1 Attachments: Yes [--'] No OO01,3? DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? Chesterfield Fire and EMS If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) Our emergency response to fire, medical and disaster situations. purpose is to provide and non-emergency natural What is the amount of funding you are seeking? $20,000 Describe in detail the funding request and how the money, if approved, will be spent. _The request is for funding to complete the purchase of a fire pumper for the Bon Air Fire Station. Is any County Department involved in the project, event or program for which you are seeking funds? Chesterfield Fire and EMS If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? Chesterfield Fire and EMS will _provide funding through its FY04 _operating budget process 0407:23380.1 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes No X Yes X No Yes X No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? P.O. Box 40 Chesterfield, Virginia 23832 Chief Steve A. EIswick Ph. 748-1912 Fax 706-2810 --elswicks@chesterfield.gov - Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or ~r~/~n of the organization. ~ignature / '~t~e-(if ;ign~ng on behalf of an ~rga~zation) Printed Name Dat-~ ! - ! - 0407:23380.1 0 OiG9 Justification: The Chesterfield Fire and EMS Apparatus Rotation Plan recommends the replacement of apparatus over 20 years old and/or having over 100,000 miles. Units in excess of these criteria have higher maintenance costs, longer out of service times and there is greater difficulty in finding replacement parts. In addition, the technology changes in apparatus over 20 years are significant and can be difficult when managing older units. Currently, the volunteer staffed pumper at the Bon Air-Robious Fire Station is a 1981 Mack with over 103,000 miles on it. The unit is several years beyond its scheduled replacement timeline. Since funding for apparatus replacement was reduced last fiscal year, our replacement schedule has been affected. Funding to replace this unit is needed to ensure that we stay on target. We have the majority of the needed funding for this unit; however, we need some additional funding through the District Improvement Process to complete the funding to purchase the unit. 000 40 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: November 25, 2003 Item Number: 8.C.12.b. Subiect: Transfer $1,200 from Bermuda District Improvement Funds to the Parks and Recreation Department for the Purchase of a Scoreboard for Curtis Elementary School County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $1,200 from Bermuda District Improvement Funds to the Parks and Recreation Department for the purchase of a scoreboard for Curtis Elementary School. Summary of Information: Supervisor McHale has requested the Board to transfer $1,200 in Bermuda District Improvement Funds to the Parks and Recreation Department for the purchase of a scoreboard for Curtis Elementary School. This request was originally made by the Chester Presbyterian Basketball League, which uses the Curtis Elementary School gymnasium. The Board is not authorized to give public funds to organizations like the League. The Board can, however, transfer funds to the Department of Parks and Recreation to purchase a scoreboard to be used at Curtis Elementary School since it is a capital improvement to County property. The scoreboard will be a permanent fixture that will be owned by the school. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Attachments: Ycs Title: Director, Budget & Manaqement 0423: 63592 ·1 ['"~ No 000 .43. DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia. law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? /- Describe in detail the funding request and how the money, if approved, will be spent. /~. / Is any County Department involved in the project, event or program for which you are seeking funds? o If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? ! 0407223380.1 Page 2 If applicant is an organization, answer the following: Is'the organization a corporation? Yes Is the organization non-profit? Yes Is the organization tax-exempt? Yes No No No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of appliCant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- ,,.~hairman of the organization. Signature Title {i, signing on behalf o, an orga~izatlon)'~.~..j,, 0 O. Printed Name 0407:23380.1 000'148 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: November 25, 2003 Subiect: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Item Number: 10.A. Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by Administrator: 1. Contract Number: 02-0159 Project Name: The Highlands - Highland Glen & Eastfair Drive Water Line Touchstone Development, LLC Castle Equipment Corporation Water Improvements - Dale Developer: Contractor: Contract Amount: District: the County $140,551.00 Preparer: Craig S. Bryant Title: Director of Utilities Attachments: -~ Yes No 000144 Agenda Item November 25, 2003 Page 2 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 02-0408 Woodlake Commercial Park - Hull Street Road Goodland Hull Street, LLC Richard L. Crowder Construction Company Water Improvements - Wastewater Improvements - Clover Hill $39,622.05 $55,486.34 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 03-0035 Commonwealth Centre Sewer Extension Phase II to the Southeast Corner A. P. Properties, LP and Commonwealth Centre Office LLC Castle Equipment Corporation Wastewater Improvements - Matoaca $49,645.81 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 03-0115 Charter Colony - Manders Drive Extension B. B. Hunt, LLC Richard L. Crowder Construction Company Water Improvements - Wastewater Improvements - Matoaca $65,479.27 $18,601.02 000 45 Agenda Item November' 25, 2003 Page 3 o o o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 03-0190 QSI Addition - 8021 Reycan Road - Former PPG Quantum Associates LLC Mayton Construction Incorporated Water Improvements - Wastewater Improvements - Dale $13,450.00 $2,400.00 03-0196 Oaklake - Richmond Sports Experience DuVal Development DuVal Development Water Improvements - Wastewater Improvements - Clover Hill $7,852.13 $3,926.07 03-0213 Alcoa Reymet Road Fire Line Reynolds Metals Company The Champion Group, Incorporated Water Improvements - Bermuda $7,859.00 000i46 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: November 25, 2003 Item Number: 10.B. Subject: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Fund, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Preparer: Lane B. Ramsey Attachments: ¥¢s -~No Title: County Administrator # O00147 BOARD MEETING DATE 07/01/03 CHESTERFIELD COUNTY GENERAL FUND BALANCE November 25, 2003 DESCRIPTION FY2004 Budgeted Beginning Fund Balance AMOUNT BALANCE $36,604,300 *Pending outcome of FY2003 Audit Results Board Meeting Date CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT November 25, 2003 Description FOR FISCAL YEAR 2002 BEGINNING JULY 1, 2001 4/4/2001 FY02 Budgeted Addition 4/4/2001 FY02 Capital Projects 7/25/2001 County's Master Plan Update 9/26/2001 Video equipment for Circuit and General District Courts 10/24/2001 360 West Corridor Plan 11/14/2001 Building Improvements (County Administration) 11/14/2001 Security Enhancements (MI-I/MR and County Administration) 2/27/2002 Consultant study to develop revitalization/ development strategy for the Cloverleaf Mall Area 4/24/2002 Settlement of the Route 10 widening condemnation lawsuit with Heritage Chevrolet 4/24/2002 Government Center Parkway Project - partial funding ($1.25 million project) FOR FISCAL YEAR 2003 BEGINNING JULY 1, 2002 4/10/2002 FY03 Budgeted Addition 4/10/2002 FY03 Capital Projects 8/28/2002 Purchase land for athletic facilities at Spring Run Elementary School, closing costs, and environmental assessment FOR FISCAL YEAR 2004 BEGINNING JULY 1, 2003 4/9/2003 4/9/2003 7/23/2003 10/8/2003 FY04 Budgeted Addition FY04 Capital Projects National search for a developer to revitalize the Cloverleaf Mall area Debris pick-up program due to Hurricane Isabelle Amount 8,800,000 (7,579,700) (85,000) (90,000) (70,000) (170,000) (107,000) (50,000) (250,000) (75,000) 8,600,000 (7,277,800) (140,o0o) 9,354,000 (8,559,300) (44,000) (1,000,000) Balance 9,988,012 2,408,312 2,323,312 2,233,312 2,163,312 1,993,312 1,886,312 1,836,312 1,586,312 1,511,312 10,111,312 2,833,512 2,693,512 12,047,512 3,488,212 3,444,212 2,444,212 oooa-49 000~.$0 Prepared by Accounting Department October 31, 2003 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began 04/99 06/99 1/01 03/01 04/01 11/00 09/01 03/03 APPROVED AND EXECUTED Description Public Facility Lease - Juvenile Courts Project School Copier Lease #1 - Manchester High School Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Telephone System Upgrade School Copier Lease #2 - Manchester High School School Copier Lease #3 - Chester Middle School School Server Lease Certificates of Participation - Building Construction, Expansion and Renovation TOTAL APPROVED AND EXECUTED Original Amount SI6,100,000 43,587 13,725,000 1,222,411 20,268 20,268 278,372 6,100,000 $37,5O9,9O6 Date Ends 11/19 05/04 11/21 03/05 03/06 09/05 07/05 11/23 Outstanding Balance 10/31/03 $12,880,000 6,026 11,885,000 264,893 10,991 8,919 113,886 6,100,000 $31,269,715 PENDING EXECUTION Description None Approved Amount O00 l CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 25 2003 Item Number: 10.C.1. Subiect: Report of Planning Commission Substantial Accord Determination for a Public High School on Cosby Road (Case No. 04PD0188) County Administrator's Comments: County Administrator: Board Action Requested: On November 18,2003, the Planning Commission determined that this request is in substantial accord with the Comprehensive Plan. Summary of Information: The Planning Commission voted 5 to 0 to find this request to be substantially in accord with conditions with the County's Comprehensive Plan. (See attached map and list of conditions) State law provides that the Board may overrule the Planning Commission's determination today, set the matter for a public hearing to consider modifying or reversing the Planning Commission's decision, or refer the matter back to the Planning Commission for an additional public hearing and decision. If the Board takes no action at this meeting, absent an appeal by the applicant, the substantial accord determination will become final. The applicant has ten (10) days from November 18, 2003, to appeal the decision and the Board has sixty (60) days to hear any appeal from the applicant. Staff had recommended approval subject to conditions. Preparer: Beverly Ropers Title: Assistant Director of Planning C:DATA/AG EN DA/2003/NOV/R EPORTTOBD/O4PDO1883/GOK Attachments: Yes ~ No ~)00152 CONDITIONS o o With the exception of setbacks for play fields, courts, swimming pools and similar active recreational areas, development of the property shall conform to the development standards of the Zoning Ordinance for Corporate Office (0-2) Districts in Emerging Growth Areas. (P) (NOTE: The requirements of the underiying Agricultural (A) zoning classification, where these requirements exceed the requirements of the Zoning Ordinance for 0-2 Districts in Emerging Growth Areas, remain applicable for any school development on the subject property.) Recreational Facility Setbacks. The following setback criteria shall apply to outdoor play fields, courts, swimming pools and similar active recreational areas: ao Outdoor play fields, courts, swimming pools and similar active recreational areas shall be located a minimum of 100 feet from adjacent properties zoned for agricultural or residential use and a minimum of fifty (50) feet from any proposed public road(s). Within these setbacks, existing vegetation shall be supplemented, where necessary, with landscaping or other devices designed to achieve the buffering standards contained in Section 19-522 (a)(2) of the Zoning Ordinance. bo If outdoor play fields, courts, swimming pools and similar active recreational areas are setback more than 100 feet from adjacent properties zoned agriculturally and residentially and more than fifty (50) feet from any proposed public road(s), the landscaping and other design features described in Condition 2.a. may be modified by the Planning Department at the time of site plan review. Such modification shall accomplish a mitigation of the visual and noise impacts that sports or relative activities have on adjacent properties equivalent to the 100 foot/fifty (50) foot setback/landscaping requirements described in Condition 2.a. The 100 foot setback described in Condition 2.a. may be reduced by the Planning Commission if the resulting increased visual and noise impacts that sports or related activities have on area residences are mitigated. Mitigation may be achieved through the use of topography, fencing, berming, walls and/or other devices and design features, as approved by the Planning Commission at the time of site plan review. (P) Public water shall be used. (U) o Prior to final site plan approval, a seventy (70) foot wide right of way for an east/west collector through the northern part of the property shall be dedicated, free and unrestricted, to and for the benefit of Chesterfield County. The exact location of this right of way shall be approved by the Transportation Department. (T) Prior to the issuance of an occupancy permit, the following road improvements shall be constructed, as determined by the Transportation Department: ao bo co do eo fo go ho Construction of two (2) lanes of an east/west collector, to VDOT urban collector standards (40 mph) with modification approved by the Transportation Department, from its current terminus located adjacent to the parcel identified as Tax ID 717-673-2340, westward to the western boundary of the property ("Village Square Parkway Extended"). Full cost of traffic signalization, including construction of additional pavement along Woodlake Village Parkway to provide southbound left and right turn lanes, at the Village Square Parkway/Village Square Place/Woodlake Village Parkway intersection, if warranted, as determined by the Transportation Department. Construction of two (2) lanes of a north/south collector, to VDOT urban collector standards (40 mph) with modification approved by the Transportation Department, from its current terminus located north of West Branch, southward to Route 360 at the Hampton Park Drive intersection ("Fox Club Parkway Extended"). Construction of additional pavement along the westbound lanes of Route 360 at the Fox Club Parkway Extended intersection to provide a right turn lane. Construction of additional pavement along the eastbound lanes of Route 360 at the Fox Club Parkway Extended intersection to provide an adequate left turn lane. The exact length of this improvement shall be approved by the Transportation Department. Construction of the Fox Club Parkway Extended at its intersection with Route 360 as a six (6) lane typical section (i.e., two (2) northbound lanes and four (4) southbound lanes). The exact length of this improvement shall be approved by the Transportation Department. Full cost of traffic signalization at the Fox Club Parkway Extended/Hampton Park Drive/Route 360 intersection, if warranted, as determined by the Transportation Department. Construction of additional pavement along Village Square Parkway Extended and Fox Club Parkway Extended at each approved access and at the Village Square Parkway Extended/Fox Club Parkway Extended intersection to provide left and right turn lanes, as determined by the Transportation Department. 000 .$4 o i. Installation of flashing "School Zone" lights, if approved by VDOT, at all access locations. The exact locations shall be approved by the Transportation Department. Dedication to Chesterfield County, free and unrestricted, of any additional right of way (or easements) required for the improvements identified above. (T) Direct access from the property to Village Square Parkway Extended and Fox Club Parkway Extended shall be limited to no more than two (2) entrances/exits onto each roadway. The exact location of these accesses shall be approved by the Transportation Department. (T) jo ° A water quality best management facility shall be constructed on-site to achieve a maximum phosphorus runoff limit of .22 pounds per acre per year or a regional BMP shall be in place through which this site shall drain into. (EE) Z I o4-PDol88-1 ,01,57 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 25, 2003 Item Number: 10.C.2. Subiect: Report of Planning Commission Substantial Accord Determination for a Public Middle School on Hull Street Road (Case No. 04PD0158) County Administrator's Comments: County Administrator: Board Action Requested: On November 18,2003, the Planning Commission determined that this request is not in substantial accord with the Comprehensive Plan. Summary of Information: The Planning Commission voted 4 to 0 with one abstention to find this request not to be substantially in accord with the County's Comprehensive Plan (See attached map). It was the Commission's finding that: · The current Public Facilities Plan does not support the need for a middle school between 2000 and 2015. State law provides that the Board may overrule the Planning Commission's determination today, set the matter for a public hearing to consider modifying or reversing the Planning Commission's decision, or refer the matter back to the Planning Commission for an additional public hearing and decision. If the Board takes no action at this meeting, absent an appeal by the applicant, the substantial accord determination will become final. The applicant has ten (10) days from November 18, 2003, to appeal the decision and the Board has sixty (60) days to hear any appeal from the applicant. County staff had recommended approval subject to conditions. Preparer: Thomas E. Jacobson Title: Director of Planninq C:DATA/AGENDA/2003/NOV/REPORT TO BD/04PD0158/gok Attachments: Yes [---] No I! CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: November 25 2003 Item Number: 10.C.3. Subiect: Report of Planning Commission Substantial Accord Determination for a Public High School on Genito Road (Case No.04PD0163) County Administrator's Comments: County Administrator: Board Action Requested: On November 18,2003, the Planning Commission determined that this request is not in substantial accord with the Comprehensive Plan. Summary of Information: The Planning Commission voted 4 to 1 to find this request not to be substantially in accord with the County's Comprehensive Plan (See attached map). It was the Commission's finding that: A. The site failed to provide sufficient access to a north-south arterial (Old Hundred Road), which would minimize traffic congestion on Genito Road; B. Downstream drainage problems had not been adequately addressed; and C o The current Public Facilities Plan provision of "to be determined" does not support more than one high school at this time in consideration of recent analysis. Preparer: Thomas E. Jacobson Title: Director of Planninq C:DATA/AG EN DA/2003/NOV/R EPORTTOBD/O4PDO163/GOK Attachments: Ycs ~'~No BOARD OF SUPERVISORS AGENDA Page 2 of 2 State law provides that the Board may overrule the Planning Commission's determination today, set the matter for a public hearing to consider modifying or reversing the Planning Commission's decision, or refer the matter back to the Planning Commission for an additional public hearing and decision. If the Board takes no action at this meeting, absent an appeal by the applicant, the substantial accord determination will become final. The applicant has ten (10) days from November 18, 2003, to appeal the decision and the Board has sixty (60) days to hear any appeal from the applicant. County staff had recommended approval subject to conditions. 000161 · · Genito Road \ 2;'2.3 Genito Road N 000~64 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subiect: November 25, 2003 Closed Session County Administrator's Comments: Item Number: 11. County Administrator: Board Action Requested: Summary of Information: Closed session pursuant §2.2-3711(A) (7), Code of Virqinia, 1950, as amended, for legal advice by counsel involving Simpson v. County of Chesterfield. Preparer: Steven L. Micas Attachments: -~ Yes No Title: County Attorney 0505:63559,1 000165 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: November 25, 2003 Item Number: 17. Subiect: Public Hearing to Consider the Appropriation of Funds Received from the Department of Medical Assistance Services and Authorization to Execute Related Documents County Administrator's Comments: County Administrator: ~ Board Action Requested: Hold a public hearing to consider the appropriation not to exceed $12,000,000 from the Department of Medical Assistance Services and authorize the County Administrator to execute documents and complete the transaction. Summary of Information: Lucy Corr Nursing Home, like virtually all other public and private nursing home facilities, receives a large percentage of its revenue from the federal Medicaid program. In Virginia the Department of Medical Assistance Services (DMAS) administers the Medicaid program pursuant to the Virginia State Medicaid Plan. Under the program, whenever Lucy Corr provides Medicaid- eligible services, it receives Medicaid reimbursement from DM_AS. For years, DMAS has reimbursed Lucy Corr based on an established reimbursement schedule. In turn, the federal government reimburses DMAS. Recently, the Commonwealth realized that it was eligible under federal regulations to receive a larger reimbursement amount. In order to recover this additional reimbursement, Medicaid regulations require DM_AS to make enhanced payments in a lump sum to a public nursing home provider like Preparer: Bradford S. Hammer Attachments: Yes ~-~ No Title: Deputy County Administrator CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Lucy Corr. On June 24, 2001, the Commonwealth amended the Virginia State Medicaid Plan to permit recovery of enhanced payments. The Commonwealth has planned and the Health Care Financing Administration has authorized, transactions which for Chesterfield County will consider the appropriation not to exceed $12,000,000. Under the plan, participating localities will borrow respective shares of the Statewide total. The borrowed funds will be transferred to a state account, then returned to the local account and used to repay the loans. In addition, the Commonwealth will pay an incentive fee of about 2.5% of the transaction amount, and pay an amount to cover transaction costs, to the locality. For this transaction the incentive fee is estimated to total $100,000-$150,000. Because this money will have to be appropriated and the amount will exceed $500,000 a public hearing is required by law. The transaction is scheduled for December 6, 2003. An Affil}ate of Media Genera~ P, O, Box 85333 Richmond, Virginia 23293-000i (804) 649-6000 Advertising Affidavit {This is PaY from invoice) ATTN MSA code Description Account Num,] Ad Size TOtal Cost ATTACH Media General Operations, Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TA KR N(')TICRTAK R NC)TTC~ was published by Richmond Newspapers, Inc. in the City of Richmond, State of Virginia, on the following dates: l 1/18/2003 The first insertion being given .... Newspaper reference: 1584737 Sworn to and subscribed before 1 I / 1 HERE Notary Public Supervisor State of Virginia City of Richmond My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE, THANK YOU ~ CHESTERFIELD COUNTY ~I~ BOARD OF SUPERVISORS Page l of 1 AGENDA Meetin~l Date: November 25, 2003 Item Number: 19. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: .~~ Board Action Requested: Summary of Information: Motion of adjournment and notice of a regularly scheduled meeting to be held on December 17, 2003 at 3:30 p.m. Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: I--lYes 1No #