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11-25-2003 SummaryBoard of Supervisors Arthur S. Warren J. L. McHale, III Edward B. Barber Remry Bush Hunrphrey Kelly E. Miller County Administrator Lane B. Ranrsey Summary of Actions Taken by the Board on November 25, 2003 4:00 P.M. SESSION COUNTY ADMINISTRATOR'S COMMENTS Ms. Elizabeth Foster, engagement partner from KPMG, LLP, formally presented the county's FY03 Comprehensive Annual Financial Report to the Board. NEW BUSINESS Deferred until Comprehensive Agreement between the Chesterfield County December 11, School Board and First Choice Public-Private Partners: 2003 Chesterfield, LLC. DEFERRED ITEMS Deferred until December 11, 2003 Resolution authorizing the County Administrator to submit an application to the Virginia Public School Authority, declaring the official intent of the county to reimburse itself from bond proceeds, and authorizing the issuance and sale of General Obligation School Bonds to the Virginia Public School Authority. Deferred until December 11, 2003 Revisions to the FY2004 School Capital Improvement Fund appropriations. Adopted Zoning Ordinance amendment to change certain special exceptions to conditional uses. STREETLIGHT COST APPROVALS Approved Streetlights as follows: Mount Blanco Subdivision - Sloan Drive, vicinity of 12100; Meadow Creek Subdivision - Creek Meadow Circle, vicinity of 3013 and Clearview Court, vicinity of 3314; and Hickory Road, vicinity of 5100/5104. CONSENT ITEMS Adopted Resolution authorizing the execution of a Continuing Disclosure Agreement in connection with the issuance by the Virginia Public School Authority of its School Refunding Bonds Series 2003B, a portion of the proceeds of which refunded Chesterfield County General Obligation School Bonds Series 1994A. Adopted Resolution recognizing Firefighter Allen Bruce Clayton, Chesterfield Fire and Emergency Medical Services Department, upon his retirement. Approved Award of construction contract to Southwood Builders, Incorporated and transfer of funds for the Bailey Bridge Pump Station project. Approved Award of construction contract to CBI Constructors, Incorporated and transfer of funds for the Meadowville Water Tank project. Approved State road acceptance of roads in Amstel Bluff, Section F; Farmview Estates; Pleasant Dale, Section B; Rivers Trace, Section B; and Rivers Trace, Section C. Approved Receipt of appropriation of grant funds from the Department of Homeland Security for the Community Emergency Response Teams. Approved Conveyance of an easement to Virginia Electric and Power Company for underground cable to serve Founders Bridge, Section 2. Approved Request to quitclaim a portion of a variable width storm water management/best management practice easement across the property of A. P. Properties, Limited Partnership. Approved Request to quitclaim a portion of a 16-foot drainage easement across the property of Sommerville Development Corporation. 2 Approved Request to quitclaim a 16-foot water easement across the property of the Trustees of Sycamore Presbyterian Church. Approved Acceptance of two parcels of land west of Temie Lee Parkway and north of Hull Street Road from Linwood Elton Bottoms, Jr. and Kevin Bottoms. Approved Acceptance of a parcel of land east of Southshore Drive from the Trustees of the Dankos Family Trust. Approved Acceptance of a parcel of land adjacent to the northwest right of way line of Belmont Road from the Trustees of Family Church of God Worship Center. Approved Acceptance of a parcel of land north of Hull Street Road from Heartland Richmond Highway 360 Limited Partnership. Approved Acceptance of a parcel of land along the south right of way line of Murray Olds Drive from Jamestowne Builders, Incorporated. Approved Acceptance of a parcel of land along the east right of way line of Old Hundred Road from the Trustees of Living Hope Lutheran Church. Approved Acceptance of a parcel of land along the east right of way line of Otterdale Road from Ernest A. Stopf and Alma L. Stopf. Approved Acceptance of a parcel of land east of Southshore Drive from TAD Properties, LLC. Approved Acceptance of a parcel of land on Carver Heights Drive from Nina V. Shoosmith. Approved Request from Clover Hill Masonic Lodge No. 253, A.F. and A.M. for permission to install a private water service within a private easement to serve property on Hull Street Road. Approved Request from Peggy D. Hargrave for permission to install a private water service within a private easement and an 8-foot county easement to serve property on Hargrave Hill Lane. Approved Request from Steven C. Overgard and Dawn M. Overgard for permission to construct a gravel driveway within a 40-foot unimproved right of way. Approved Change order to the construction contract with Kenbridge Construction Company for revisions to the emergency power system for the Juvenile Detention Home project. Approved Public hearing date of December 17, 2003 to consider the tax exemption request of Meals on Wheels of Greater Richmond, Incorporated. Approved Public hearing date of December 17, 2003 to consider approval of an application to establish a "No-Wake" zone for a portion of the Appomattox River. Approved Donation to the Manchester Volunteer Rescue Squad in the Matoaca District for a sewer connection fee. Approved Transfer of District Improvement Funds from the Midlothian District Improvement Fund to the Chesterfield County Fire and Emergency Medical Services Department to purchase a fire pumper for the Bon Air/Robious Station. Approved Transfer of District Improvement Funds from the Bermuda District Improvement Fund to the Parks and Recreation Department for the purchase of a scoreboard for Curtis Elementary School. ADDED BY UNANIMOUS CONSENT Adopted Resolution recognizing Ms. Susan M. Whiteman, Public Affairs Department, upon her retirement. Approved Public hearing date of December 17, 2003 to consider a proposed charter amendment regarding suspension for the elderly of payment of assessments due for sewer and water assessment districts. REPORTS Accepted Report on Developer Water and Sewer Contracts; and a Status Report on the General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases. Deferred until December 11, 2003 Substantial Accord Determination Reports for a public high school on Cosby Road (Case No. 04PD0188), a public middle school on Hull Street Road (Case No. 04PD0158), and a public high school on Genito Road (Case No. 04PD0163). 4 CLOSED SESSION A closed session was held pursuant to Section 2.2-371 l(A)(7), Code of Virginia, 1950, as amended, for legal advice by counsel involving Simpson v. County of Chesterfield. 7:00 P.M. SESSION Reverend Jerome Hancock, Pastor of Southside Church of the Nazarene, gave the invocation. Mr. Bradford Hammer, Deputy County Administrator for Human Services, led the Pledge of Allegiance. REQUESTS FOR MOBILE HOME PERMITS AND REZONINGS 02SN0259 Approved with proffered conditions, as amended In Matoaca Magisterial District, request of Swift Creek Partners, LLC for rezoning from Agricultural (A) to Residential (R-12) of 234.7 acres with Conditional Use to allow private recreational facilities on 9.0 acres of the 234.7 acres, located on the north line of Otterdale Road, east of Woolridge Road and at the western terminus of Fox Club Parkway. Tax IDs 712-672-Part of 4372, 713-673-Part of 4247 and 713-675-1759 (Sheet 15). 03SN0214 Deferred until January 28, 2004 In Matoaca Magisterial District, request of James M. Blalock for amendment to Conditional Use Planned Development (Case 95SN0307) relative to uses, hours of operation and gross floor area for property known as Tract G within Edgewater at the Reservoir development on 6.5 acres located off the north line of Genito Road, north of Woolridge Road. Tax ID 719-687-Part of 2732 (Sheet 9). 03SN0315 Deferred until January 28, 2004 In Clover Hill Magisterial District, request of William Sowers for rezoning from Agricultural (A) to Light Industrial (I-l) with Conditional Use to permit outside storage on 35.6 acres located on the south line of Genito Road, east of Warbro Road and the east line of Warbro Road, south of Genito Road. Tax IDs 736-686- 8635 and 736-687-8633 (Sheet 10). 03SN0162 Approved with one condition and proffered conditions In Clover Hill Magisterial District, request of Ron Wheeler for rezoning from Corporate Office (0-2) to Multifamily Residential (R-MF) with Conditional Use Planned Development to permit exceptions to Ordinance requirements, of 8.4 acres located on the east line of Pocoshock Boulevard, north of Hull Street Road. Tax IDs 762-695-6591; 762-696-6401 and 6412; and 763-696-Part of 0005 (Sheet 11). 03SN0318 Approved with conditions and proffered conditions 04SN0103 Approved with conditions 04SN0109 Approved with proffered conditions 04SN0114 Approved with one proffered condition 04SN0116 Approved with proffered conditions 04SN0130 Approved with one proffered condition In Bermuda Magisterial District, request of Bermuda Triangle Property, L.P. for rezoning from Agricultural (A) to General Industrial 0-2) of 16.2 acres with Conditional Use Planned Development to permit exceptions to Ordinance requirements on the 16.2 acre parcel and on an adjacent 14.2 acre parcel currently zoned General Industrial 0-2), located on the east line of Old Stage Road and lying at the western terminus of Battery Dantzler Road. Tax IDs 803-655-7389, 803-656-9752 and 804-655-0597 and 2647 (Sheet 27). In Matoaca Magisterial District, request of Gary Collins for Conditional Use to permit a model home in a Residential (R-12) District on 2.0 acres located on the west line of Hensley Road, north of Brandy Crest Drive. Tax ID 726-662-Part of 2430 (Sheet 23). In Bermuda Magisterial District, request of Piney Branch Development Company for rezoning from Agricultural (A) to Residential (R-12) of 8.2 acres located on the south line of Carver Heights Drive, west of Branders Bridge Road. Tax ID 781-650- Part of 8726 (Sheet 26). In Dale Magisterial District, request of Balzer and Associates, Incorporated for amendment to zoning (Case 97SN0269) relative to tree preservation strip on 0.3 acre located on the south line of Lockberry Ridge Loop, east of Salem Church Road and better known as 9636 Lockberry Ridge Loop. Tax ID 779-665-9486 (Sheet 26). In Matoaca Magisterial District, Swift Creek Partners, LLC for rezoning from Agricultural (A) to Residential (R-12) of 1817 acres with Conditional Use to permit recreational facilities on 9.0 acres of the 18.7 acre site located on the south line of Woolridge Road, west of Fox Club Road. Tax ID 712-676-4582 (Sheet 15). In Matoaca Magisterial District, request of Verizon Wireless for amendment to Conditional Use Planned Development (Case 02SN0217) relative to the time limitation for a temporary communications tower on 3.7 acres located in the northwest quadrant of the intersection of River and Trents Bridge Roads. Tax ID 754-624-6621 (Sheet 40). 04SR0156 Approved with conditions 04SR0167 Approved with conditions In Matoaca Magisterial District, request of Mary H. Barlow for renewal of Manufactured Home Permit 97SN0108 to park a manufactured home in a Residential (R-7) District on 9.4 acres located at 6120 Matoaca Road. Tax ID 780-622-4266 (Sheet 41). In Midlothian Magisterial District, request of Irving F. Draper for renewal of Manufactured Home Permit 97SR0124 to park a manufactured home in a Residential (R-7) District on 0.6 acre located at 1410 Railroad Avenue. Tax ID 727-710-3162 (Sheet 5). PUBLIC HEARINGS Approved Appropriation of funds received from the Department of Medical Assistance Services and authorization to execute related documents. The meeting adjourned at 11:22 p.m. until December 11, 2003 at 5:30 p.m. for dinner prior to a special meeting at 7:00 p.m. in the Public Meeting Room.