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12-17-2003 Packet CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 17, 2003 Item Number: 2. Subiect: County Administrator' s Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Ms. Carolyn Cios, County Administrator and Mr. Roy Harrison, Member of the Board of Supervisors of Powhatan County would like to thank the Board for allowing Powhatan to use Mr. Kirk Turner as their Interim Planning Director. Preparer: Lisa Elko, CMC Title: Clerk to the Board Attachments: -~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 17, 2003 Item Number: 5.A. Subiect: Recognition of Department Employees of the Year for 2003 County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Employee recognition is a critical component of the county's quality effort. The annual Employee of the Year Program, begun in 1976,reflects the county's commitment to quality and excellence in the areas of customer service, teamwork, innovation, and continuous improvement. Employees of the year may also excel by solving an extraordinary problem or achieving a significantly difficult goal. This year we are pleased to recognize 30 Employees of the Year who were selected to represent their departments. The attached listing identifies the 2003 Employees of the Year and they are present to be recognized by the Board of Supervisors. Preparer: Marilyn E. Cole Attachments: Ycs Title: Assistant County Administrator ]No # OOO00Z Chesterfield County 2003 Employees of the Year Arnold, Ann Blakley, Janice Brown, Patsy Bodsford, Sarah Bugg, Chris Brown, Sherry Burnett, Judy W. Campbell, Alesia Rae Dalton, Brian K. Davis, Faith Diggs, Keith Ellis, William Fenner, Dicky Glovier, Laura Gunter, Michelle Jones, Richard T., III Lawler, Claudia Marsh, Milton Park, Lisa Robbins, Zackary Stanford, Rose Stokes, Bruce Sutton, Kevin Thomas, Benjamin L. Tomlinson, Tammi Vaughan, Cindy Westfall, Mike Wiley, Tammy L. Williams, David C. Wilson, Susan Extension Services Administration Accounting Youth Services Real Estate Assessments HRM Purchasing General Services Environmental Engineering Risk Management Fire Training Captain Emergency Communications Utilities Treasurer Sheriff Building Inspections Mental Health Parks and Recreation Health Department Planning Community Corrections Juvenile Detention Juvenile Probation Library Budget & Management Youth Group Home Internal Audit IST Police Department County Attorney 000003 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 17, 2003 Item Number: 5.B. Subject: Resolution Recognizing AIM-USA for a Donation of $7,500 Towards the 2003 Fourth of July Celebration Sponsored by Chesterfield County Parks and Recreation Department County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve a resolution to recognize AIM-USA for their donation for the Annual Fourth of July Celebration. Summary of Information: AIM-USA graciously donated $7,500 toward the Annual Fourth of July Celebration to enable the Chesterfield County Parks and Recreation Department to provide a wholesome, family activity. This one day, free event is held at the Fairgrounds and offers entertainment in the form of two band concerts, military displays, radio give-aways, children's entertainment, food vendors and a fireworks display. AIM-USA is an excellent example of how businesses can participate in promoting fun, family oriented, community based special events for the citizens of Chesterfield County. Preparer: Michael S. Golden Title: Director, Parks and Recreation Attachments: Yes ~-~No RECOGNIZING AIM-USA FOR ITS GENEROUS DONATION TO THE CHESTERFIELD COUNTY PARKS AND RECREATION DEPARTMENT WHEREAS, AIM USA provided a generous donation which was used by the Chesterfield County Parks and Recreation Department towards the 2003 Fourth of July Celebration; and WHEREAS, the donation aided in the enhancement of the Fourth of July Celebration; and WHEREAS, AIM-USA has given back to the community through sponsorship of a major county special event; and WHEREAS, through the cooperative efforts of Mr. Jim Johnson and Mrs. Susan Johnson, the spirit of community/private partnerships has provided the Department with increased awareness to explore similar opportunities for other programs; and WHEREAS, Chesterfield County greatly appreciates this donation and is looking forward to continuing a strong relationship with AIM-USA. NOW, THEREFORE, BE IT FURTHER RESOLVED, that the Chesterfield County Board of Supervisors, this 17tn day of December 2003, publicly recognizes AIM-USA and expresses appreciation for its generous contribution toward the Annual Fourth of July Celebration. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to AIM-USA and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. O0O00S CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 17, 2003 Item Number: 5.C. Subject: Resolution Recognizing Comcast Cablevision for a Donation of $10,000 Towards the 2003 Fourth of July Celebration Sponsored by Chesterfield County Parks and Recreation Department County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve a resolution to recognize Comcast Cablevision for their donation for the Annual Fourth of July Celebration. Summary of Information: Comcast Cablevision graciously donated $10,000 toward the Annual Fourth of July Celebration to enable the Chesterfield County Parks and Recreation Department to provide a wholesome, family activity. This one-day, free event is held at the Fairgrounds and offers entertainment in the form of two band concerts, military displays, radio give-aways, children's entertainment, food vendors and a fireworks display. Comcast Cablevision is an excellent example of how businesses can participate in promoting fun, family oriented, community based special events for the citizens of Chesterfield County. Preparer: Michael S. Golden Title: Director, Parks and Recreation Attachments~ Yes No 000006 RECOGNIZING COMCAST CABLEVISION FOR ITS GENEROUS DONATION TO THE CHESTERFIELD COUNTY PARKS AND RECREATION DEPARTMENT WHEREAS, Comcast Cablevision provided a generous donation which was used by the Chesterfield County Parks and Recreation Department for the 2003 Fourth of July Celebration; and WHEREAS, the donation aided in the enhancement of the Fourth of July Celebration; and WHEREAS, Comcast Cablevision has given back to the community through sponsorship of a major county special event; and WHEREAS, through the cooperative efforts of Mr. Kenneth M. Dye, Director of Government Affairs, the spirit of community/private partnerships has provided the Department with increased awareness to explore similar opportunities for other programs; and WHEREAS, Chesterfield County greatly appreciates this donation and is looking forward to continuing a strong relationship with Comcast Cablevision. NOW, THEREFORE, BE IT FURTHER RESOLVED, that the Chesterfield County Board of Supervisors, this 17th day of December 2003 publicly recognizes Comcast Cablevision for its generous contribution toward the Annual Fourth of July Celebration. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Comcast Cablevision and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000007 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 17, 2003 Item Number: 5.D. Subject: Resolution Recognizing Thomas E. Stiles Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: The adoption of the attached resolution. Summary of Information: Lieutenant Thomas E. Stiles will retire from the Police Department after having provided over 26 years of service to the citizens of Chesterfield County. Preparer: Colonel Carl R. Baker Title: Chief of Police Attachments: Yes ~-~ No # 000005 RECOGNIZING LIEUTENANT THOMAS E. STILES UPON HIS RETIREMENT WHEREAS, Lieutenant Thomas E. Stiles will retire from the Chesterfield County Police Department on January 1, 2004 after providing 26 years of quality service to the citizens of Chesterfield County; and WHEREAS, Lieutenant Stiles has faithfully served the county in the capacity of Patrol Officer, Investigator, Sergeant and Lieutenant; and WHEREAS, Lieutenant Stiles served as Class President of the 6th Basic Police Academy; and WHEREAS, Lieutenant Stiles was involved in numerous major cases, two of which involved the abduction and assault of eight and nine-year-old females, one being highlighted on the national television show Rescue 911 with William Shatner; and, in the other case, a confession was obtained and the suspect pled guilty, which also led to the resolution of an additional abuse situation involving another minor female, and the suspects arrested in these cases are still serving prison time; and WHEREAS, Lieutenant Stiles served on the TQI Weapons Committee with the purpose of evaluating and selecting a new service weapon for the Chesterfield County Police Department, and the weapon selected is currently still issued by the department; and WHEREAS, during his tenure as Lieutenant, Lieutenant Stiles has served as Commander of the Vice and Narcotics Unit, the Crimes Against Persons Unit, the Crimes Against Property Unit, the Anti-Crime Task Force Unit, and Lieutenant of the Support Service Unit; and WHEREAS, Lieutenant Stiles has received numerous letters of thanks and appreciation for service rendered from the citizens of Chesterfield County; and WHEREAS, Lieutenant Stiles has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Lieutenant Stiles' diligent service. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 17th day of December 2003, publicly recognizes Lieutenant Thomas E. Stiles, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to, Lieutenant Stiles, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County. 000009 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 17, 2003 Item Number: 5.F. Subject: Resolution Recognizing the Outstanding Contributions of the Commonwealth Clinic County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requested that the following resolution be adopted. Summary of Information: This resolution recognizes the doctors and nurses of the Commonwealth Clinic who have donated their time and talents to citizens who are less fortunate and require medical care. Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: ~-~No and RECOGNIZING THE COMMONWEALTH CLINIC FOR OUTSTANDING CONTRIBUTIONS TO THE HEALTH AND WELFARE OF CHESTERFIELD COUNTY CITIZENS WHEREAS, access to medical care is a vital need for all Americans; WHEREAS; the cost of medical care has risen to the point that some Americans can no longer afford it; and WHEREAS, the Commonwealth Clinic Midlothian opened in April 2003; and WHEREAS, the Commonwealth Clinic organization; and at 10930 Hull Street Road in is a non-profit, charitable ?~EREAS, the clinic's patients are uninsured and are experiencing financial hardship; and WHEREAS, most of these patients are referred to the Commonwealth Clinic by the Chesterfield County Health Department or the Chesterfield- Colonial Heights Department of Social Services; and WHEREAS, since April 2003, the Commonwealth Clinic has seen more than 400 patients; and WHEREAS, these patients were provided with a wide range of ~family practitioner" services; and WHEREAS, these services were provided free-of-charge by volunteer care providers; and WHEREAS, since its inception, the Commonwealth Clinic has had more than 55 volunteers provide nearly 1,300 volunteer hours; and WHEREAS, these volunteers include nine doctors and nine nurse practitioners; and WHEREAS, more than 50 medical specialists in Chesterfield County have agreed to serve as additional medical resources at no charge for clinic patients with special needs; and ~EREAS, such dedication appropriate public recognition. and voluntarism are deserving of NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 17tn day of December 2003, publicly recognizes the outstanding contributions of the Commonwealth Clinic to the health and welfare of Chesterfield County, thanks the doctors, nurse practitioners and others who donate so generously of their time and talents, and wishes these true American heroes continued success as they care for the less affluent of our communities. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meetin~l Date: December 17, 2003 Item Number: 7. Subject: Proposed Subdivision Connectivity Policy County Administrator's Comments: County Administrator: Board Action Requested: Staff is requesting the Board of Supervisors defer action on the attached connectivity policy for sixty (60) days to analyze language changes to provide additional protection for existing neighborhoods. (Attachment A) Summary of Information: On November 12, 2003 the Board of Supervisors held a public hearing on the proposed policy. The Planning Commission recommended its adoption as had been drafted by the Fire, Planning and Transportation Departments. The development community supports the policy recommended by the Planning Commission. The Board raised several concerns about the policy as drafted. Based upon the scope of changes required to meet concerns of Board members it was not possible to prepare a revised policy within the previous 30 day deferral. Board members have provided i~put sufficient to prepare the revised policy within the sixty (60) day deferral. Preparer: Thomas E. Jacobson Title: Director of Planninq Attachments: Yes [~ No 0000:1.0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Proposed Policy~ The proposed connectivity policy sets forth specific requirements for making connections between adjoining neighborhoods. The policy also lists instances where connection between neighborhoods may be waived. Finally, the policy sets forth the desired spacing for an overall network of arterial and collector streets. Overviews The policy sets forth the following purposes for street interconnectivity: (a) Improving public safety response time; (b) Reducing travel time and distance between neighborhoods; (c) Maintaining an acceptable quality of life in the residential neighborhoods; and (d) Maintaining the traffic carrying capacity of arterial and collector streets. Connections To Undeveloped Property The policy sets forth standards that would require a connection to undeveloped land, unless an evaluation of the adjacent property determines that: (a) The undeveloped property does not have developable potential; or (b) A through street is not required or desired at that location; or (c) The street connection creates a violation of the Stub Road Policy; or (d) The connection would provide primary access to property not designated for residential development. The policy will require the subdivider to sign the stub road locations advising future homeowners that the extension of that street is planned. Connections To Infill Development The policy requires streets in new subdivisions to connect to all adjacent stub roads unless the connection would create a traffic count that exceeds the Planning Corf~fLission's Stub Road Policy. Connection to a stub street could be waived if: 0000ii CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 (a) There are a sufficient number of other stub streets to adequately disperse the traffic and not cause a concentrated use of any one stub ~treet connection; or (b) The connection to a particular stub will cause a concentrated use at that location; and (c) May require pedestrian and bicycle paths to be constructed to facilitate traffic between the subdivisions. Internal Circulation In very large residential developments the lack of cross connections between subdivisions can increase response time and travel distance. The policy will require subdivisions to provide interconnectivity within its limits. This will not prohibit the extensive use of cul de sacs, but may require some looping and through streets to be integrated into the overall layout. The design community is currently moving in this direction. Street Spacinq The final aspect of the policy deals with the overall street network of through streets to facilitate travel through residential areas. The spacing or frequency of the through streets decreases with density. An improved circulation network, designed according to the policy guidelines, will provide more alternatives for traffic movement, reduce traffic loading on arterial streets and avoid the needed development of super streets in excess of four lanes. This will result in the creation of alternative parallel travel paths. Attachment A CHESTERFIELD COUNTY RESIDENTIAL SUBDIVISION CONNECTIVITY POLICY Purpose The purpose of street interconnectivity shall be to (a) improve public safety response time to residents by providing multiple means of access; (b) reduce travel time and distance between neighborhoods by providing alternative travel paths; (c) maintain an acceptable quality of life in the residential neighborhoods by preventing excessive through traffic on local streets where individual lots have direct access onto the street; and (d) maintain the traffic carrying capacity of arterial and collector streets. Standards 1. New streets shall be stubbed to undeveloped land unless an evaluation of the adjacent property determines that: (a) the undeveloped property at that location has development constraints such as but not limited to, wetlands, topographic features, size, etc; (b) a through street is not required or desired at that location; (c) the street connection creates a violation of the Planning Commission's Stub Road Policy; or (d) the connection would provide sole access to non-residential property. 2. Streets in new subdivisions shall connect to all adjacent stubs unless the resultant local street pattern would create a traffic count that exceeds the Planning Commission's Stub Road Policy. Connection to a stub street within a subdivision that complies with street access requirements as specified in Section 17-76 (h) of the Subdivision Ordinance may be waived if: (a) there are a sufficient number of other stub streets to adequately disperse the traffic and not cause a concentrated use of any one stub street connection; or (b) the connection to a particular stub will cause a concentrated traffic at that location. 3. Subdivision design shall facilitate interconnectivity within its limits through the layout of the overall street network. The design concept of solely using multiple unconnected cul de sacs shall be evaluated and approved based upon circulation, topographic and environmental constraints. The following table depicts the recommended guidelines for spacing of through streets to facilitate travel through residential areas. The spacing or frequency of the streets decreases with density so as to provide more alternatives and avoid or reduce the construction of streets in excess of four lanes. O0OOl3 Density Through Street Spacing * < 1 du/a 1 1/2 miles in each direction 1.01 - 2 du/a 4,000 to 2,500 feet in each direction ** 2.01 - 4 du/a 2,500 to 2,000 feet in each direction ** > 4.01 du/a Street spacing will be reviewed on a case by case basis * Through streets include arterial, collector and residential collector streets. ** Spacing between streets decreases proportionally to increase in density. 4. Where street extensions are not required, the subdivider shall construct a system of pedestrian pathways which will facilitate pedestrian travel within and to adjacent development.. 5. The subdivider shall initially install and maintain thorough the life of the project signs(s) on all stub roads. The purpose of such signs shall be to advise the public that the extension of the stub is planned. Applicability This policy shall apply to any zoning case filed or any tentative subdivision plat that receives approval after (INSERT DATE). Any property that received zoning or tentative subdivision plat approval prior to the effective date of this policy and has conditions that conflict with provisions of this policy shall be governed by those conditions. Adopted (INSERT DATE) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: November 25, 2003 Item Number: 8.A. Subiect: Streetlight Cost Approvals County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of Streetlight Costs in the Matoaca and Midlothian Districts. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; o There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; CONTINUED NEXT PA~E Preparer: Richard M. McElfish Title: Director, Environmental Engineering Attachments: Yes -~No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 of Information: (Continued) Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. MATOACA DISTRICTs At the Intersection of Bethia Road and Winterpock Road in the vicinity of Saint Gabriel's Catholic Church Cost to install streetlight: $2,123.91 (Design Costs $92.93) Meets minimum criteria MIDLOTHIAN DISTRICTs In the Banwell Subdivision: Hedges Road, in the vicinity of 6831 Cost to install streetlight: $701.89 (Design Costs $94.10) Does not meet minimum criteria for intersection or vehicles per day In the Brookwood Estates Subdivision: Replace the existing 3000 lumen mercury vapor streetlight at the intersection of Huguenot Road and Westgate Road with the County standard 8000 lumen sodium vapor streetlight Cost to replace streetlight: $359.88 (Design Costs $184.67) Meets minimum criteria, existing streetlight For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. STREETLIGHT REQUEST Matoaca District Request Received: April 10, 2003 Estimate Requested: April 10, 2003 Estimate Received: December 1, 2003 Days Estimate Outstanding: 235 NAME OF REQUESTOR: Ms. Adele Minter ADDRESS: Business Manager, St. Gabriel's Catholic Church 8901 Winterpock Road P. O. Box 129 Moseley, Virginia 23130 REQUESTED LOCATION: Intersection of Bethia Road and Winterpock Road Cost to install streetlight: $2,123.91 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Qualified Qualified Qualified Requestor or Staff Comments: Requestor states: "We are making this request due to the inability to see this road after dark. One of our entrances is off Bethia Road and is used frequently for evening meetings and events." OOOOi.? Street Light Request Map December 17, 2003 / / This map is a copyrighted product of the Chesterfield County GIS Office. Street Light Legend * existing light e requested light N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 740 370 740 Feet STREETLIGHT REQUEST Midlothian District Request Received: November 5, 2002 Estimate Requested: November 5, 2002 Estimate Received: December 2, 2003 Days Estimate Outstanding: 392 NAME OF REQUESTOR: Ms. Kimberlyn James ADDRESS: 6831 Hedges Road Richmond, VA 23234 REQUESTED LOCATION: Hedges Road, vicinity of 6831 Cost to install streetlight: $701.89 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Not Qualified, location is not an intersection Not Qualified, less than 400 Vehicles per Day Qualified Requestor or Staff Yomments: Requestor states: "The reason why I am requesting this light is so we (neighbors) can feel a better sense of security. Out of 12 homes near me, 7 of us are single/single parent women. It is very dark in that circle. Someone tried to break into the family home that is across from me and they were home at the time!" Street Light Request Map December 17, 2003 This map is a copyrighted product of the Chesterfield County GIS Office. Street Light Legend ~ existing light · requested light N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 2OO 100 200 Feet 0000~0 STREETLIGHT REQUEST Midlothian District Request Received: April 4, 2003 Estimate Requested: April 4, 2003 Estimate Received: November 17, 2003 Days Estimate Outstanding: 227 NAME OF REQUESTOR: Mr. Jonathan Rhudy ADDRESS: Neighborhood Watch Coordinator 2524 Fillmore Road Richmond, VA 23235 REQUESTED LOCATIONS: Huguenot Road and Westgate Road Cost to upgrade streetlight: $359.88 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Qualified Qualified Qualified (upgrade of existing streetlight) Requestor or Staff Comments: Requestor states: "The existing light is very old and provides little illumination." 0000,7.:1. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 17, 2003 Item Number: 8.B.1. Subject: Nominations/Appointments to the Appomattox River Water Authority (ARWA) Board County Administrator's Comments: County Administrator: Board Action Requested: Nominate and reappoint Craig Bryant, Director of Utilities, and Lane B. Ramsey, County Administrator, to serve on the Appomattox River Water Authority Board. Summary of Information: The purpose of the Appomattox River Water Authority Board is to provide treated water as needed to member jurisdictions including the Counties of Chesterfield, Dinwiddie and Prince George and the Cities of Colonial Heights and Petersburg. The current terms of Mr. Bryant and Mr. Ramsey expire December 31, 2003. The new term will be effective January 1, 2004 and expire December 31, 2004. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless rules are suspended by a unanimous vote of a Board. Nominee is voted on in the order nominated. Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: [--~ Yes No OO(}O22 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 17, 2003 Item Number: 8.B.2. Subject: Nomination/Appointment and Reappointment to Chesterfield Community Services Board County Administrator's Comments: County Administrator: Board Action Requested: That the Board approves the nomination/appointment of Angel A. Torres as a Member-At-Large. That the Board approves the nomination/reappointment of Ms. Maria Brown, Midlothian District representative for a second term. The term of appointment is effective January 1, 2004 through December 31, 2006. Summary of Information: Mr. Angel Torres resides at 1101 Worsham Green Terrace, Midlothian, VA 23113 (Midlothian District). Mr. Torres has both business and cultural backgrounds that would make a positive contribution to the Community Services Board. See attached resume. Ms. Maria Brown, 11950 Wexwood Drive, Richmond, VA 23236, (Midlothian District) has served with dedicated commitment and is eligible for reappointment to a second term. Ms. Brown has indicated her willingness to serve a second term, if so appointed. Preparer Georqe E. Braunstein Title: Executive Director MH/MR/SA Department Attachments: Ycs ~000;~3 PROFILE: EXPERIENCE 2003 - Present 2001 - 2003 1997 - 2000 1995 - 1997 Angel Alfredo Torres 1101 Worsham Green Terrace Mid!othian, Va. 23 ! 13 Phone: (804) 897-8222 Email: atorresl@metlife.com Growth and service oriented leader with diverse management and financial services experience. P&L responsibility for multiple distribution and service centers with over $28 million in assets. Registered Representative Metlife Financial Services: Richmond, Virginia Provide personalized client financial needs analysis to determine pathways to achieving financial security and asset protection. Services to include Retirement planning, Education funding, Estate planning, Annuities, Mutual Funds, and other individualized financial services. Registered Representative Liberty Mutual: Midlothian, Virginia Life, Property and Casualty insurance, and financial services for personal lines coverages. Development of personal client base whereupon value added service led to command high customer retention levels. High customer personal referral level due to emphasis and adherence to strong customer service principles. Area Manager, Virginia / North Carolina Fer'rellgas, Inc.: Richmond, Virginia Established and monitored the area's financial plan to best utilize eleven gas distribution centers assets. Formulated asset management plans that optimized results from existing resources, reducing capital expenditures by 47 % in comparison to prior year and resulting in most improved ROI in the Eastern US division. Selected, trained, and developed District Managers who provided leadership consistent with the company's mission and values. Managed all sales personnel as well as developed, coordinated and directed the implementation of marketing programs that contributed to the second highest regional rate of customer growth, coupled with a national number one customer retention ranking in both 1999 and 2000. Regional Branch Manager Brinks, Inc.: Brooklyn, New York Managed and administered the operation of the largest branch in the Brinks, Inc. global security services network, with over 640 employees. Full P&L responsibility. Reviewed and approved al/departmental annual budgets and fiscal forecasts. Direct reports from 15 departments including human resources, customer service, payroll, distribution, warehouse, security, fleet, and facility maintenance. Strong interpersonal skills led to significantly improved labor relations, culminating in a 1996 vote by branch employees rejecting unionized representation. 000024 1990 - 1995 Vice-President, Operations Biomed, Inc.: Hicksville, New York Managed startup and operation of an $8 million dollar regional distribution facility. Strategic planning and management of four subsidiary distribution and warehousing locations with combined staff of 170 employees. Improved operating cash flow from 1990 of $1.75 million to $12 million dollars in 1995. Selected, trained, and managed all supervisory personnel. MILITARY 1981 - 1985 U.S. Marine Corps Infantry NCO Twice promoted meritoriously. Commended three times for outstanding devotion to duty. Awarded Navy Achievement Medal by the Secretary of the Navy. Honorably discharged in 1985. EDUCATION 1995 Iona College: New Rochelle, New York Bachelor of Business Science Business Administration COMMUNITY Vice-Chairman, Richmond "Que Pasa" Hispanic Heritage Festival; Membership SERVICE Committee, Va. Hispanic Chamber of Commerce; Member, Association of Hispanic Americans of Richmond; Past Board Member, Evergreen Association; current Indian Guides Tribal Chief; James River United soccer coach, various levels, 5 years, Eucharistic Minister, Epiphany Church. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: Subiect: December 17, 2003 Item Number: 8.B.3. Nomination/Appointment to the Personnel Appeals Board County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to nominate/appoint a new member to serve on the Personnel Appeals Board. Summary of Information: The purpose of the Personnel Appeals Board is to conduct impartial panel hearings of employee grievances that have not been resolved at the Supervisor, Department Director, or County Administrator level. Ms. Chris Zitzow's term on the Personnel Appeals Board will expire December 31, 2003, and she will not be able to serve another term. The Board of Supervisors is requested to nominate and appoint Ms. Teresa Langley Edwards to serve the next full term, which is January 1, 2004, through December 31, 2006. Ms. Edwards has indicated her willingness to serve. Under existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting, unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: Karla J. Gerner Attachments: Yes Title: Director, HRM -~No # 000026 Phone: Home (804) 594-0044 Office (804) 594-7401 Email: Home: Office: TERESA L. EDWARDS RESUME' terrie edwards@hotmail.com terrue Edwards@bshsi.com 12518 Lakestone Drive Midlothian, VA 23114 BON SECOURS ST. FRANCIS MEDICAL CENTER, Midlothian, VA St. Francis is a 130 bed acute care hospital located in Chesterfield Virginia, which is owned and operated by the Bons Secours Health System Inc. The outpatient surgery center, ancillary services and Medical Office Building are scheduled to open in July 2004 and the inpatient hospital, emergency and other services are scheduled to open in July 2005. Executive Vice President/Administrator (December 2003 to present) Responsibilities: Provide leadership in the development and operations of the new facility and staff. Services include inpatient care, surgical services, obstetrics, orthopedics, outpatient diagnostics, emergency services and other support services. Expected staffing for 2005 is about 500 employees. CARDIAC AND THORACIC SURGICAL ASSOCIATES, Richmond, VA The practice is the third largest cardiac surgical practice in the state which performs over 1600 cardiac surgeries and 11 heart transplants per year with four offices at four hospitals. Executive Administrator (August 1999 to November 2003) Responsibilities: Provided planning and management leadership to one of largest cardiac and thoracic surgery practice in the state of Virginia. Major responsibilities included strategic planning, financial planning, insurance negotiation, oversight of clinical and office staff and coordination of the Board of the practice. WILLIAMSBURG COMMUNITY HOSPITAL, Williamsburg VA A not for profit acute care 139 bed hospital which was independent until 1995 when 49% of the hospital was purchased by Sentara Health System. From the funds received, a community foundation was created which provides for $1.0 - $1.5 of community funds per year. The hospital is now fully owned by Sentara Health System. Chief Operating Officer (July 1995 to August 1999) Responsibilities: Provided leadership and management of all clinical and operational services which included all nursing services, 6 - 8 operating rooms (7,300 procedures), emergency department (26,000 visits annually), medical and surgical nursing units, a 14 bed ICU and two step down units, family maternity center (890 deliveries), central sterile processing, and all clinical, ancillary and support operations for the 150 bed acute care hospital and 20 offsite facilities. Provided operational reports monthly to Board of Directors and various committees. Served as primary administrative contact at most medical staff meetings. Vice President/Facilities (October 1990 to July 1995) Responsibilities: Senior level management position created to develop and lead the hospital's first Master Facility Plan. Operational responsibilities included: hospital facilities, real estate, materials management, housekeeping, waste management and security. Responsible for negotiating all real estate and physician agreements. Served as primary administrative representative at Board Facility committee meetings. HENRICO DOCTORS' HOSPITAL (Columbia/HCA), Richmond, VA A 340 bed HCA owned facility, which consistently performed as HCA's most profitable hospital for 6 of the years, I was there. Services included cardiac surgery, 3 cardiac catheterization laboratories, 18 operating rooms, a Women's' Pavilion (3000 births), a Heart Pavilion, and specialty centers including a stroke unit, Emergency center and extensive radiology and ancillary services. Worked with CEO to make the hospital one of the leading facilities in the HCA system during this time Associate Administrator (July 1989 to September 1990) Responsibilities: Operational responsibilities included the ancillary services of Radiology, Pathology, Cath Lab, Emergency Department, Cardiac Diagnostics, Sleep Lab, and Vascular Laboratory. Also responsible for leading JCAHO accreditation, Physician Services and many medical staff committees including Credentials, Quality Review, and various departmental committees. Provided operational reports at Board meetings. Assistant Administrator (March 1985 to June, 1989) Responsibilities: Management of Cardiac Diagnostics, Respiratory Therapy, an off site diagnostic center, and all support services including Facilities, Housekeeping, Security, Central Sterile Supply, and Dietary. Director of Nursine Finance (April 1984 to February 1985) Responsibilities: Managed monthly financial reviews of the Nursing division. Provided summary and action plan to CEO with Nurse Executive. Developed operational and capital budget for nursing with the various managers. Managed the capital expenditures and provided staff reports regarding productivity by unit. Promoted to Assistant Administrator after less than one year. VIRGINIA BAPTIST HOSPITAL, Lynchburg, VA A religious 312-licensed acute care bed facility with the areas' only maternity services, neonatal intensive care unit, separate nursing school and inpatient psychiatric program. Administrative Resident (June 1983 to April 1984) Responsibilities: Completed special projects for the President of the hospital as pan of the requirements for Master of Health Administration degree. JOHN RANDOLPH HOSPITAL AND NURSING HOME, Hopewell, VA Licensed as a not for profit 150 bed acute care hospital with attached nursing home (at that time). It was the sole community hospital providing emergency, surgical, obstetrics, pediatrics and general medical services. Since 1995, owned and operated by HCA. Administrative Project Assistant to CEO (May 1980 to April 1983) Responsibilities: CEO created position to report directly to him to complete special projects for him. I worked full time for one year and two years part time during full time while completing graduate school. SUNNYSIDE PRESBYTERIAN RETIREMENT COMMUNITY, Harrisonburg, VA The retirement community consisted of a campus of detached homes in a neighborhood, connected 00O028 condominiums, an Inn, and intermediate and skilled medical beds. Administrative Intern (January 1980 to May 1980) Responsibilities/Accomplishments: Completed five-month internship reporting directly to CEO as part of requirements for Bachelor of Science in Public Administration. Completed projects primarily related to management of donations and finance. EDUCATION Master of Health Administration, Medical College of Virginia, Richmond, Virginia May 1984. Awarded Foster McGaw Scholarship. Bachelor of Science in Public Administration, James Madison University, Harrisonburg, Virginia May 1980. Business Administration and Economics minors. AWARDS/AFFILIATIONS American College of Health Care Executives: Fellow status as of July 1998. Elected as the Regent for Area B for the ACHE (2003 - 2007). Served on Regent's Advisory Committee for Area B 1999-2000. Awarded Early Healthcare Executive of the Year for the State of Virginia in 1993. Medical College of Virginia: Awarded Thomas C. Barker Award, 1998, for Outstanding Preceptor for Master of Health Administration program. Serve as adjunct faculty, 1992 to present. Taught the graduate course in Physician Practice Management for two semesters. Medical Group Management Association: Certified, 2001. Currently serving as President of the Richmond Chapter of the Board of the MGMA (RMGMA). Served as Secretary of the R MGMA from 2000 - 2001. Certified Planning Commissioner: Completed statewide course in Virginia 1989-1990 while serving on the Planning Commission representing New Kent County. Chamber of Commerce: Historic Triangle Leadership Class graduate of 1995. COMMUNITY CONTRIBUTIONS Recent Involvement: (Richmond) Stony Point Presbyterian Church, member and Sunday school teacher. (Williamsburg): Chamber of Commerce: Coordinated for Leadership Historic Triangle, Health and Human Services Day, and Selection Committee for 1998/99 class; United Way of Greater Williamsburg: Chaired, Non Profit Division for 1998 Campaign; Grace Covenant Presbyterian Church: church member and on Steering committee for new church campus; Virginia Hospital and Healthcare Association: former Board member for Waste Management Cooperative; Olde Towne Medical Center: Board Member 1995 - 1998, Chair of Board of Directors 1996-1998, former Chair Strategic Planning, Selections Committee; Other Involvement (Past 10 years): Government: James City County: Neighborhood Connections Steering Committee, (1995-1996); City of Williamsburg Beautification Committee: (1995-1996); New Kent County Planning Commission (1988-1990); Richmond Regional Planning District Commission: (1988-1990); New Kent Racing Advisory Committee: (1989-1990); Williamsburg Christian Academy: Active in Parent Teacher Fellowship, member Building Committee. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 17, 2003 Item Number: 8.C.l.a. Subject: Resolution Recognizing Mr. Donald Ray Saunders Upon His Retirement January 1, 2004 County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Donald Ray Saunders for 20 years of service to Chesterfield County Information Systems Technology Department. Preparer: F.O. Parks, Jr. Attachments: Yes ~-~ No Title: Director, IST 0000,30 RECOGNIZING MR. DONALD RAY SAUNDERS UPON HIS RETIREMENT WHEREAS, Mr. Donald Ray Saunders will retire from the Chesterfield County Information Systems Technology (IST) Department on January 1, 2004; and WHEREAS, Mr. Saunders began his public service to the citizens of Chesterfield County on September 19, 1983, as Systems Analyst III with the Data Processing Department; and WHEREAS, Mr. Saunders has faithfully served the county for 20 years and held numerous positions including systems analyst III; lead analyst programmer; project manager; systems development manager - finance, and web services manager; and WHEREAS, Mr. Saunders was instrumental in the implementation of the Student Information System, which provided enhanced school operations and student information; and WHEREAS, Mr. Saunders was a leader in various other projects including the Personal Property Tax Proration System, Utility Billing System (CUBIS), HR/Payroll System (Integral), and the Year 2000 Project; and WHEREAS, Mr. Saunders has received numerous recognitions including an Organizational and Managerial Communication Skills award from the University of Richmond, a First Choice award for serving on a countywide Y2K taskforce, and created and led the Web Services team to the development and implementation of Chesterfield's e-government services; and WHEREAS, Mr. Saunders has received many letters of commendation and appreciation for his performance and dedication to his duties; and WHEREAS, Mr. Saunders served as team leader of the IST Quality Council; Chair of the Internet Security Advisory Group; Advisor for the Information Technology Advisory Group; and member of the State Applications Development Group, the ERP team, and the CountyNet Redesign Committee; and WHEREAS, Mr. Saunders has provided the Chesterfield County Information Systems Technology Department with many years of loyal and dedicated service and will be tremendously missed for the quality and caliber of his commitment to the success of Chesterfield County's IST operations. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 17th day December 2003, recognizes the contributions of Mr. Donald Ray Saunders, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. O0003& CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 17, 2003 Item Number: 8.C.l.b. Subiect: Resolution Recognizing Alex E. Raines, Jr. Upon His Retirement December 31, 2003 County Administrator's Comments: County Administrator: Board Action Requested: Staff Requests the Board adopt the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Alex E. Raines, Jr. for 21 years of service to the Chesterfield County Sheriff's Office. Preparer: Clarence G. Williams, Jr. Title: Sheriff Attachments: Yes [-~ No 000032 RECOGNIZING MR. ALEX E. RAINES, JR. UPON HIS RETIREMENT WHEREAS, Mr. Alex E. Raines, Jr. began working for the Chesterfield County Sheriff's Office on September 27, 1982; and WHEREAS, Deputy Raines served in the jail dealing with inmates entrusted to the Sheriff's care; and WHEREAS, Deputy Raines was promoted to the rank of Corporal in 1986, assisting his sergeant with shift operations; and WHEREAS, Deputy Raines took a voluntary reduction in rank in 1989, to help start the Sheriff's Office Inmate Workforce Program; and WHEREAS, during his assignment to that unit, Deputy Raines received several letters of appreciation and commendation for the work performed by the inmates under his supervision; and WHEREAS, Deputy Raines left the Workforce Program in 1995 and returned to the jail, where he served as a primary control room operator; and WHEREAS, Deputy Raines will retire January 1, 2004 after providing 21 years of service to the Sheriff's Office. NOW, THERFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes the contributions of Mr. Alex E. Raines, Jr., expresses the appreciation of all citizens for his service to Chesterfield County, and extends appreciation for his service to the county and their congratulations upon his retirement, as well as their best wishes for a long and happy retirement. 000033 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 17, 2003 Item Number: 8.C.1.c. Subiect: County Administrator's Comments: County Administrator: Resolution to Approve the Financing of the Acquisition, Construction, Installation, Furnishing and Equipping of Capital Improvement Projects Board Action Requested: The Board of Supervisors is requested to approve the attached resolution which 1) approves the issuance of not to exceed $4~,560,000 principal amount of Certificates of Participation for various county projects, and 2) declares the official intent of the county (within the meaning of Federal regulations) to reimburse itself from the proceeds of the Certificates of Participation for expenditures made with respect to the projects prior to the issuance and receipt of the proceeds to allow critical work to begin. ,Summary of Information: The Adopted FY2004-2010 Capital Improvement Program included several projects, which were funded, either in whole or in part, with lease purchase financing. These projects included the County Jail Replacement, the Community Development Building, the Financial/Human Resource System, and the Emergency Systems Integration Project. Additionally, appropriations for lease purchase financing for the Jail Replacement Project, the Community Development Building and the Financial/Human Resource System have been made in prior years, but to date these funds have not been spent due to cash flow requirements of the projects. The funding amounts shown on Attachment A include anticipated proceeds from prior year appropriations in addition to the FY2004 appropriations for these projects. Preparer: Rebecca T. Dickson Title: Director, Budget and Mana,qement Attachments: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: December 17, 2003 An additional project to be funded with anticipated Certificates of Participation proceeds is construction of a new Chester House. The Chesterfield Community Services Board (CSB) is working with Chesterfield Alternatives, Inc. to construct this facility, which is a psychosocial rehabilitation program operated by the Chesterfield CSB. Chester House allows adults with serious mental illness to obtain rehabilitation services, including employment training. The current facility is aging and in need of replacement. Chesterfield Alternatives, Inc. (CAI) is a 501c3 not for profit that supports the programs of the CSB. CAI has agreed to partner with the CSB to build a new facility. Design work has been completed, a county-donated parcel has been rezoned, and the CSB and CAI wish to proceed with construction. Current discussions call for the CAI to obtain a construction loan of approximately $1.2M in the near future from Branch Banking & Trust Co. (BB&T). The county would subsequently satisfy the construction loan to BB&T, using the proceeds of the sale of Certificates of Participation. CAI would convey the property encompassing Chester House to the county prior to the COPS transaction taking place. The Chester House project is not included in the Adopted FY2004-2010 Capital Improvement Program. Once the financing arrangements between Chesterfield Alternatives, Inc. and BB&T have been finalized, the Board of Supervisors will be asked to appropriate anticipated proceeds from the issuance of Certificates of Participation for the Chester House project. The final planned project to be funded with Certificates of Participation proceeds is construction of a Corporate Hangar and additional T-Hangar space at the County Airport. This project is not included in the FY2004-2010 CIP. The county has received twelve (12) deposits for T-Hangar space, and anticipates additional deposits in the next 60-90 days. Additionally, the Airport Fixed Based Operator (FBO) has expressed a strong interest in leasing additional corporate hangar space if available. This project would include plans to construct a new 10,000 square foot corporate hangar adjacent to the existing corporate hangar. Discussions with the FBO are in progress to finalize potential lease terms. In summary, staff anticipates that the Certificates of Participation transaction to finance the projects listed on Attachment A will take place in Spring 2004. As a result, it is necessary for the Board of Supervisors to adopt the attached resolution declaring its intent to reimburse itself for expenditures made with respect to the projects prior to the issuance and receipt of the proceeds in order to allow critical work to begin. Attachment A Projects to be funded through Certificates of Participation Financing County Jail Replacement $14,900,600 Community Development Building 19,152,300 Financial/Human Resource System 7,869,000 Emergency Systems Integration 535,000 Airport Hangar Space 900,000 Chester House 1,203,100 Total $ 44,560,000 RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, TO APPROVE THE FINANCING OF THE ACQUISITION, CONSTRUCTION, INSTALLATION, FURNISHING AND EQUIPPING OF A NEW COMMUNITY DEVELOPMENT BUILDING, A COUNTY JAIL REPLACEMENT, A FINANCIAL/HUMAN RESOURCES INFORMATION SYSTEM, AN EMERGENCY SYSTEMS INTEGRATION PROJECT, THE CHESTER HOUSE REHABILITATIVE FACILITY AND AIRPORT HANGAR SPACE AT THE CHESTERFIELD COUNTY AIRPORT, THROUGH THE ISSUANCE AND FROM THE PROCEEDS OF NOT TO EXCEED $44,560,000 PRINCIPAL AMOUNT OF CERTIFICATES OF PARTICIPATION EVIDENCING UNDIVIDED INTERESTS IN THE RENTAL PAYMENTS TO BE MADE BY THE COUNTY, AS LESSEE, UNDER A LEASE/PURCHASE AGREEMENT, TO AUTHORIZE THE REIMBURSEMENT FROM THE PROCEEDS OF SUCH CERTIFICATES OF PARTICIPATION OF EXPENDITURES TO BE MADE BY THE COUNTY IN ADVANCE OF THE ISSUANCE AND RECEIPT OF THE PROCEEDS OF SUCH CERTIFICATES OF PARTICIPATION AND TO AUTHORIZE APPROPRIATIONS TO PAY COSTS OF THE ACQUISITION, CONSTRUCTION, INSTALLATION, FURNISHING AND EQUIPPING OF THE CHESTER HOUSE REHABILITATIVE FACILITY AND AIRPORT HANGAR SPACE AT THE CHESTERFIELD COUNTY AIRPORT BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, AS FOLLOWS: SECTION 1. The Board of Supervisors (the "Board of Supervisors") of the County of Chesterfield, Virginia (the "County") hereby approves the financing on behalf of the County of (a) the acquisition, construction, installation, furnishing and equipping of a new Community Development Building, (b) the acquisition, construction, installation, financing and equipping of a County Jail Replacement, (c) the acquisition and installation of a new Financial/Human Resource Information System, (d) the acquisition and installation of a Emergency Systems Integration Project, and (e) the acquisition, construction, installation, furnishing and equipping of the Chester House Rehabilitative Facility, (f) the acquisition, construction, installation, furnishing and equipping of Airport Hangar Space at the Chesterfield County Airport (collectively, the "Projects"), through the issuance and from the proceeds of an issue of not to exceed $44, 560,000 principal amount of Certificates of Participation. The Certificates of Participation will represent undivided interests in the rental payments to be made by the County, as lessee, under a Lease/Purchase Agreement pursuant to which the County, as lessee, will lease the Project. The rental payments to be made by the County under the Lease/Purchase Agreement will be subject to appropriation by the Board of Supervisors. SECTION 2. The Board of Supervisors hereby authorizes the County to make expenditures on the Projects in advance of the issuance and receipt of the proceeds of the Certificates of Participation and to reimburse such expenditures from the proceeds of the Certificates of Participation. The adoption of this resolution shall be considered as an "official intent" within the meaning of Treasury Regulation Section 1.1.150-2, promulgated under the Internal Revenue Code of 1986, as amended. SECTION 3. The Board of Supervisors hereby declares its intent to (a) appropriate the amount of $1,203,100 to pay costs of acquisition, construction, installation, furnishing and equipping of the Chester House Rehabilitative Facility and hereby authorizes the use of such amount to pay costs of the acquisition, construction, installation, furnishing and equipping of the Chester House Rehabilitative Facility; and (b) hereby declares its intent to appropriate the amount of $900,000 to pay costs of acquisition, construction, installation, furnishing and equipping of Airport Hangar Space at the Chesterfield County Airport and hereby authorizes the use of such amount to pay costs of the acquisition, construction, installation, furnishing and equipping of Airport Hangar Space at the Chesterfield County Airport. SECTION 4. This resolution shall take effect upon its adoption. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subiect: December 17, 2003 Item Number: 8.C.l.d. Resolution Recognizing Ms. Carol Lynn Vanderherchen, Parks and Recreation Department, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of Resolution. Summary of Information: Recognizing the outstanding contributions of Ms. Carol Lynn Vanderherchen for her 19 years of service to Chesterfield County. Preparer: Michael Golden Title: Director of Parks and Recreation Attachments: Yes No 000039 RECOGNIZING MRS. CAROL LYNN VANDERHERCHEN UPON HER RETIREMENT WHEREAS, Mrs. Carol Lynn Vanderherchen retired on August 1, 2003 from the Chesterfield County Department of Parks and Recreation; and WHEREAS, Mrs. Vanderherchen was employed by the Chesterfield County Police Department from October 9, 1984 until February 23, 1999; and WHEREAS, Mrs. Vanderherchen was the original office administrator for Chesterfield County/Colonial Heights Crime Solvers; and WHEREAS, Mrs. Vanderherchen served as secretary for the Captain of the Chesterfield County Police Department's Criminal Investigations Division, for the Crimes Against Property Unit, and for the Major of the Investigations Bureau; and WHEREAS, Mrs. Vanderherchen was the recipient of the Celebrating Success Award in July 1990; and WHEREAS, Mrs. Vanderherchen received numerous accolades from the public and private sector during her tenure with the Chesterfield County Police Department; and WHEREAS, Mrs. Vanderherchen served with Chesterfield County Parks and Recreation Department beginning December 13, 1999, and her invaluable service to the Parks and Recreation Department included active participation as secretary to the Parks and Recreation Advisory Commission and the Midlothian Mines and Railroad Foundation; and WHEREAS, Mrs. Vanderherchen ably served as Secretary to the Director of Parks and Recreation; and WHEREAS, Mrs. Vanderherchen served as the United Way Fund Coordinator for the Parks and Recreation Department. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mrs. Carol Lynn Vanderherchen, expresses the appreciation of all residents for her 18 years of service to Chesterfield County, and extends appreciation for her dedicated service to the county and congratulations upon her retirement, as well as best wishes for a long and happy retirement. 000040 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 17, 2003 Item Number: 8.C.1.e. Subiect: Recognition of Mr. Russell L. Holmes, Jr., Department of License Inspections, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: The Board is asked to recognize Mr. Russell L. Holmes, Jr. upon his retirement. Preparer: B.R. Wilkinson Title: License Inspector Attachments: Yes ~ No 000043. RECOGNIZING MR. RUSSELL L. HOLMES, JR. UPON HIS RETIREMENT WHEREAS, Mr. Russell L. Holmes, Jr. will retire on January 1, 2004 after providing twenty-five years of dedicated and faithful service to Chesterfield County; and WHEREAS, Mr. Holmes began his career with the Chesterfield County License Inspector's Office in November 1978 as a Deputy License Inspector providing code enforcement with business license and County license decals; and WHEREAS, Mr. Holmes provided strong leadership by empowering creative approaches to providing enforcement services to the citizens and provided guidance to many citizens of Chesterfield County, and has been acknowledged for his many accomplishments of success of those he served; and WHEREAS, Mr. Holmes has served to train others within the department, and worked with other localities in enforcement issues; and WHEREAS, Mr. Holmes has represented the Chesterfield County License Inspector's Office in outstanding service, and has provided extraordinary service in identifying those in violation of our county ordinances, and has worked with many citizens in the development of best practice to code enforcement; and WHEREAS, Mr. Holmes is an energetic and enthusiastic employee for citizens who needed assistance in obtaining proper licenses, and would always go that extra mile to achieve a first choice community for all citizens, and recognized for his commitment, dependability, and leadership by the county, and is held in highest regard by his colleagues; and WHEREAS, Mr. Holmes will be missed for his professional role of supporting citizens with license issues, and for the quality and caliber of his commitment and performance as Deputy License Inspector to the citizens and to Chesterfield County. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 17tn day of December 2003, recognizes the contributions of Mr. Russell L. Holmes, Jr., and extends appreciation for twenty-five years of dedicated service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 17, 2003 Item Number: 8.C.l.f. Subject: Recognizing Mr. John Hunter Davis Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. John Hunter Davis, Troop 876, upon attaining the rank of Eagle Scout. Preparer: Lisa Elko Title: Clerk to the Board Attachments: Yes ~ No 00604:3 RECOGNIZING JOHN HUNTER DAVIS UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. John Hunter Davis, Troop 876, sponsored by Mount Pisgah United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Hunter has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 17th day of December 2003, recognizes Mr. John Hunter Davis, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 00004=4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 17, 2003 Item Number: 8.C.l.g. Subject: Resolution Recognizing Ms. Virous Jones for Her Service on the Chesterfield Community Services Board County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to adopt a Resolution recognizing Ms. Virous Jones upon the completion of her three-year appointment to the Community Services Board. Summaryoflnformation: (See resolution attached) Preparer: Georqe E. Braunstein Title: Executive Director MH/MR/SA Department Attachments: Yes ~-~ No RECOGNIZING MS. VIROUS W. JONES FOR HER SERVICE ON THE CHESTERFIELD COF~UNITY SERVICES BOARD WHEREAS, Ms. Virous W. Jones, representing the Matoaca Magisterial District, has served as a dedicated and faithful member of the Chesterfield Community Services Board since her appointment by the Board of Supervisors effective January 1, 2001; and WHEREAS, during her term as a member of the Chesterfield County Community Services Board, Ms. Jones has served with distinction as a member of the Program Committee and the Policy Committee; and WHEREAS, Ms. Jones has for a number of years been an active volunteer and concerned citizen of Chesterfield County, serving in numerous leadership capacities including the Crater Community Hospice Volunteer program, Chesterfield/Colonial Heights Social Services Board, Volunteer Services Council of Central State Hospital, the CARES Board, and the Crater Area AIDS Program Board; and WHEREAS, the guidance and commitment demonstrated by Ms. Jones is an important example of effective advocacy in support of quality human services. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 17th day of December 2003, hereby expresses its sincere appreciation to Ms. Virous W. Jones for her continuing efforts to enhance the quality mental health, mental retardation and substance abuse services provided for citizens of Chesterfield County. 00O046 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: Subject: December 17, 2003 Item Number: 8.C.l.h. Resolution Recognizing Nancy K. Turner Upon Her Retirement December 19, 2003 County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Nancy K. Turner for 22 years of service to Chesterfield/Colonial Heights Department of Social Services. Preparer: Sarah C. Snead Title: Director of Social Services Attachments: Yes ~] No # 000047 RECOGNIZING MS. NANCY TURNER UPON HER RETIREMENT WHEREAS, Ms. Nancy Turner began her public service with Chesterfield County as an Eligibility Worker in the Department of Social Services on March 2, 1981, having come to the county with 11 years experience in social services; and WHEREAS, Ms. Turner worked with families receiving assistance under the Aid to Families with Dependent Children and Food Stamp Programs from 1981 to 1984; and WHEREAS, Ms. Turner has worked with adults receiving Medicaid since 1984; and WHEREAS, Ms. Turner served on the Department of Social Services Quality County for a term of one year in 1997; and WHEREAS, throughout her career at the Department of Social Services, Ms. Turner has served the most vulnerable citizens of Chesterfield County and the City of Colonial Heights; and WHEREAS, Ms. Turner has been a dedicated and loyal advocate for the citizens of Chesterfield County and the City of Colonial Heights. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 17tn day of December 2003, recognizes the outstanding contributions of Ms. Nancy Turner, expresses the appreciation of all residents for her service to Chesterfield County, and extends appreciation for her dedicated service to the county and congratulations upon her retirement, as well as best wishes for a long and happy retirement. 000048 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: December 17, 2003 Item Number: 8.C.l.i. Subiect: Recognizing Mr. Jerome Brown, Route Collection Crew Member and Heavy Equipment Operator, Waste and Resource Recovery Division, Upon His Retirement for Over 26 Years of Dedicated Service to the County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Mr. Jerome Brown for over 26 years of service to Chesterfield County. Preparer: Francis M. Pitaro Title: Director of General Services Attachments: Yes [-~ No 0ooo4 RECOGNIZING MR. JEROME BROWN FOR HIS SERVICE TO THE CHESTERFIELD COUNTY WASTE AND RESOURCE RECOVERY DIVISION WHEREAS, Mr. Jerome Brown joined the county on April 1, 1977 in what was then called the County Sanitation Division; and WHEREAS, Mr. Brown provided exemplary service to the customers on his route throughout his 26 years of service; and WHEREAS, Mr. Brown has furthered the county's recycling efforts by collecting tons of used paper from the various county facilities and schools; and WHEREAS, Mr. Brown has worked during adverse weather conditions to plow roads and clear walkways for citizens and employees; and WHEREAS, Mr. Brown has served as a member of the Employee Advisory Committee for the General Services Department; and WHEREAS, Mr. Brown has always been willing to do whatever was required to make the county a better community; and WHEREAS, Mr. Brown was always a team player and could be counted on to do more than his fair share; and WHEREAS, the Waste and Resource Recovery Division enjoys a high degree of customer satisfaction due to the customer service efforts of Mr. Brown. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby expresses its sincere gratitude and appreciation to Mr. Jerome Brown for his years of service to the citizens of the county and his dedication to excellent customer service. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Brown and that this resolution be permanently recorded among the papers of the Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 17, 2003 Item Number: 8.C.1.j. Subiect: Resolution Recognizing C. L. Moore Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: The adoption of the attached resolution. Summary of Information: Master Police Officer C. L. Moore will retire from the Police Department after having provided 32 years of service to the citizens of Chesterfield County. Preparer: Colonel Carl R. Baker Title: Chief of Police Attachments: Yes ~ No ~GOOS:1. RECOGNIZING MASTER POLICE OFFICER C. L. MOORE UPON HIS RETIREMENT WHEREAS, Master Police Officer C. L. Moore will retire from the Chesterfield County Police Department on January 1, 2004; and WHEREAS, Officer Moore has provided 32 years of quality service to the citizens of Chesterfield County; and WHEREAS, Officer Moore has faithfully served the county in the capacity of Dispatcher, Patrol Officer, Senior Police Officer, and Master Police Officer; and WHEREAS, Officer Moore was selected as Police Officer of the Year for the year of 1989; and WHEREAS, Officer Moore served for two years as a member of the Chesterfield County Police Marine Patrol; and WHEREAS, Officer Moore received a Certificate of Commendation for his swift actions and courage when he responded to an alarm activation at the Central Fidelity Bank in Ettrick, Virginia; and, after a brief foot pursuit, was able to apprehend the suspect and assisted by detectives, was able to obtain information which led to the arrest of three accomplices and the recovery of a large amount of money; and WHEREAS, Officer Moore has received numerous letters of thanks and appreciation for assistance rendered in all types of situations; and WHEREAS, Officer Moore has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Officer Moore's diligent service. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 17th day of December 2003, recognizes Master Police Officer C. L. Moore, and extends on behalf of its members and the citizens of Chesterfield County appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 17, 2003 Item Number: 8.C.1.k. Subiect: Resolution Recognizing Louis W. Moore Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: The adoption of the attached resolution. Summary of Information: Commander Louis W. Moore will retire from the Police Department after having provided 23 years of service to the citizens of Chesterfield County. Preparer: Colonel Carl R. Baker Title: Chief of Police Attachments: Yes [--] No #000053 RECOGNIZING MR. LOUIS W. MOORE UPON HIS RETIREMENT WHEREAS, Mr. Louis W. Moore will retire from the Chesterfield County Police Department on January 1, 2004 after providing 23 years of quality service to the citizens of Chesterfield County; and WHEREAS, Mr. Moore began his career with the Police Department as a Systems and Procedures Analyst and has served in various capacities and now serves as Commander of the Administrative Support Bureau; and WHEREAS, Mr. Moore began the era of personal computing in the Police Department when he acquired the first personal computer through a grant and implemented the first departmental computerized network; and WHEREAS, Mr. Moore programmed many PC based systems himself, many of which are still in use today; and WHEREAS, Mr. Moore has been responsible for all automation in the Police Department since 1980, including the highly praised Police Records Management System implemented in 1999 that completely changed the way in which incident reporting is accomplished; and WHEREAS, Mr. Moore has been instrumental in assisting with the implementation of growth throughout the department in areas of automation, personnel, finance, and decentralization to include the North and South District Stations, and the Clover Hill Police Support Facility; and WHEREAS, Mr. Moore has provided valuable input to two police chiefs and their command staff over the years in numerous areas to include reorganizations, fleet management, and fiscal management reports of all types for decision making purposes; and WHEREAS, Mr. Moore has managed many support functions within the Police Department, including records, booking, planning and research, crime analysis, intelligence, traffic analysis, grant writing, systems support, personnel, administration, and finance; and WHEREAS, Mr. Moore was selected as the Police Department's Outstanding Civilian Employee of the Year in the year 1985, and again in 2003; and WHEREAS, Mr. Moore has provided direction and mentoring to many subordinates; and WHEREAS, Mr. Moore has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Mr. Moore's diligent service. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 17tn day of December 2003, recognizes Mr. Louis W. Moore, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. 000004 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 17, 2003 Item Number: 8.C.1.1. Subject: Resolution Recognizing The Civil Air Patrol on its 62n~ Anniversary County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requested that the following resolution be adopted. Summary of Information: This resolution recognizes the Civil Air Patrol on its 62n~ anniversary. Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: Ycs 000055 RECOGNIZING THE DEDICATED VOLUNTEERS OF THE CIVIL AIR PATROL WHEREAS, on December 1, 2003, the Civil Air Patrol, the civilian volunteer auxiliary of the U.S. Air Force, celebrated its 62nd anniversary in service to America; and WHEREAS, the volunteer men and women of the Civil Air Patrol have served our nation in a variety of roles, including civil defense, emergency services, search and rescue, aerospace education and cadet programs; and WHEREAS, the Civil Air Patrol, in its capacity as the official auxiliary of the U.S. Air Force, has been actively engaged in homeland security missions along our nation's borders and above our cities; and WHEREAS, Civil Air Patrol pilots were in the skies after the terrorist attacks of September 11, 2001, and provided the first video images of the collapsed World Trade Center; and WHEREAS, Civil Air Patrol pilots flew observation flights for law enforcement during the Olympic Games in Salt Lake City, as well as during the Columbia space shuttle tragedy, patrolling the entire length of the debris field working with the Federal Emergency Management Agency and NASA to search for the remains of the space shuttle and its crew; and WHEREAS, the Civil Air Patrol Virginia Wing has 1,800 Virginians serving in its ranks and has established its headquarters at the Chesterfield County Airport. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 17tn day of December 2003, recognizes the exemplary dedication of the volunteers of the Civil Air Patrol and the invaluable service they provide to maintaining homeland security. 000056 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: December 17, 2003 Item Number: 8.C.2. Subject: Award a Contract for Commissioning Services to Enviro-Management and Research Incorporated Company for the New Community Development Building and Customer Service Center County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to execute a contract with Enviro-Management & Research Inc. Company (EM/{) in the amount of $132,500. EMR will provide Commissioning Services for the new Community Development Building. Summary of Information: It is desired to use Total Building Commissioning on the new Community Development Building and Customer Service Center. Commissioning is an emerging best practice used throughout the construction industry to assure building owners that the installation of all building systems are working in accordance with the designer's intent. This concept has the net result of fewer operating problems during start-up and over the operating life of the facility. These problems have been especially troubling in many of our new buildings. The process starts with a thorough review of the contract documents and continues throughout construction with daily and weekly reviews of the installation and a full demonstration of all systems by the installing contractor and certification from the commissioning agent that the contract intent has been met. The November 2003 issue of the Journal of the American Society of Heating Refrigeration and Air Conditioning Engineers (ASHRAE) indicates that the savings from commissioning, considering energy alone, is a minimum of 5% and can be as high as 20% over the life of the building. Ail systems will be addressed including HVAC, building automation, fire alarm, elevators and security equipment. The commissioning agent is also responsible for transforming all operating and maintenance manuals to an electronic format for future reference by PC access. In addition, the utilization of an independent commissioning agent allows the county to pursue a LEED Preparer: Francis M. Pitaro Attachments: [-~ Yes No Title: Director of General Services CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 (Leadership in engineering and environmental design) certification and meet one of the objectives of the 8th Strategic Goal in being responsible protectors of the environment. This company is also providing this service for the new jail replacement project. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: December 17, 2003 Bud.qet and Manaqement Comments: Funds are available within the project budget for this service. Currently, there is $1,427,000 in the project's contingency account. The FY04-10 adopted CIP Budget anticipates an additional $1,750,000 in funding for this project in FY2005. Of this additional funding, $24,000 has been tentatively earmarked for the contingency account, bringing total planned contingency appropriations to $1,451,000. If this request is approved, a total of $1,318,500 would remain in the contingency account for the project. Preparer: Rebecca T. Dickson Title: Director, Budget and Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 17, 2003 Subiect: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Item Number: 8.C.3. Summary of Information: Bermuda: Greyfield Place, Section 4 Village Woods Clover Hill: Memphis Boulevard North Bailey Bridge Road Old Hundred Mill, Section D Dale: Jessup Meadows, Section D Matoaca: Windsor Park, Section 6 Midlothian: Stonehenge Mews Preparer: Richard M. McElfish Attachments: Yes Title: Director, Environmental Engineering No 00006t ROADS FOR CONSIDERATION: 000061 I~TRICT: hdl~]~llNG DATE: 17 D~tnnl~:r 2~03 ROAi'J~ F~R WAY nOU~ Tt~ VlLi~M3E W~OOD~ IJ~ woODS C7' 000064 D~TRICT: ~ I-fiLL MI;tk'ITING DA~ 17 Deocmb~ 2003 ROAI~ FOR ~ERATION: OLD HUNDRED ~ STSC. O 00006S DISTRICT: DALE MEETING DATE: 17 l:~grnbcr 2003 ROAI~ FOR CONeiIDERATION: 000066 DISTRICT: MATOACA MEETING DATI~: 17 Deccnd~r 2003 ROADS FOR CONSIDERATION: 00G067 BLAKESTON CT 0000{38 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: December 17, 2003 Item Number: 8.C.4. Subiect: Set a Public Hearing to Consider Amendments to the The Plan for Chesterfield Relating to the Ettrick Villaqe Plan and Related Zoning Ordinances County Administrator's Comments: County Administrator: Board Action Requested: Set January 14, 2004, for a public hearing to consider adoption of the Ettrick Villaqe Plan and related Ordinances. Summary of Information: At a public hearing on November 18, 2003, the Planning Commission recommended approval of the Ettrick Villaqe Plan amendment and companion Zoning Ordinance amendments. This Plan amendment would replace the existing Ettrick Villaqe Plan adopted in 1991. · The Ettrick Villaqe Plan amendment and companion Zoning Ordinance amendments, once adopted, will guide future development in and around the Village of Ettrick in a comprehensive manner that embodies the principles of the Introduction of the Plan by guiding future development in ways that: promote orderly development; reinforce the shape and character of the community; encourage the preservation of scenic, historic and natural resources; foster quality design; and encourage development and redevelopment in ways that protect nearby neighborhoods. Preparer: Thomas E. Jacobson Title: Director of Planninq C:DATA/AG ENDA/2003/D ECl 7/ETTRICK VILLAG EPLAN/GOK Attachments: --~ Yes No l# 000069 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 · The Ettrick Villaqe Plan amendment seeks to identify, protect and enhance the Ettrick Village Core as a distinct and special place. · The nomenclature and geographic change from the Ettrick Business Core, or EBC, to the Ettrick Village Core, or EVC. The majority of the residentially designated recommended land use has been reduced to a maximum of 2.5 units/acre, from a maximum of 4.0 units/acre in the existing Plan for areas outside of the Village Core. The application of the Village Commercial land use category to the Chesterfield Avenue corridor to provide greater flexibility to, and keep the historic mix of, light commercial, residential and public/semi-public properties. · A provision for no additional townhouse and multi-family zoning and developments in the Plan geography. Ettrick has a significant share of multi-family housing compared to countywide statistics, and combined with the low home-ownership rate present in the area, provides many opportunities for rental housing. Amendments to the Zoning Ordinance providing buffer and screening relief and setback reductions for office, commercial and industrial zoning within the Ettrick Village Core area. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 17, 2003 Item Number: 8.C.4.b. ,Subject: Set Public Hearing to Consider Increasing the Appropriation of Anticipated Reimbursements from FEMA and the State Department of Emergency Management by an Additional $10,500,000 for Hurricane Isabel Debris Pick-up County Administrator's Comments: //'~_~_~-/~uvx~,~ ,//~~~ County Administrator: Board Action Requested: Set January 14, 2004, for a public hearing to increase the appropriation of additional anticipated reimbursements of $10,500,000 from FEMA and State Department of Emergency Management for Hurricane Isabel debris pick-up. Summary of Information: In response to the worst hurricane the county has experienced, the Board of Supervisors on September 21, 2003 authorized, on an emergency basis, the efforts to get the county and its citizens back to pre-storm status. In order to do this in the quickest, most efficient manner, a contract with Grubb Emergency Services, L.L.C. was established. The initial cost estimate for debris clean up was approximately $4.5 million. Because the scope and extent of damages far exceeded the original estimates, this increase is necessary to complete the work that was begun. Because the funding for the debris removal program exceeds $500,000, a public hearing on the appropriation is required by state code. Preparer: Francis M. Pitaro Title: Director of General Services Attachments: ~-~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin.cj Date: December 177 2003 Bud_~et and Mana.qement Comments: Staff is requesting that a public hearing be set to consider a $10.5 million increase in FY2004 appropriations directly related to the hurricane debris pick-up. Initially when the cost estimate was determined, the scope of work was not fully known. Pick-up efforts are nearing completion, and consequently, the scope of work has been determined to exceed the early estimate, which was $4.5 million. An increase of $10.5 million will bring the total appropriation of anticipated FEMA and the Virginia State Department of Emergency Management reimbursements to $13.5 million. The additional $10.5 million will not require any additional local funding. Back in September, the Board of Supervisors identified local match funds of $1.5 million. These local funds are sufficient to match 91% reimbursement from federal and state sources. The local match plus the FEMA and state portions will bring the debris pick-up cost to an estimated $15.0 million. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: December 17, 2003 Item Number: 8.C.4.c. Subiect: Set a Public Hearing to Consider the Exercise of Eminent Domain for the Acquisition of Permanent and Temporary Construction Easements for the Ruffin Mill-Phase II Waterline Project County Administrator's Comments: /"~_,~..~.~.~. /'~./~.~ County Administrator: BoardAction Requested: Set a public hearing for January 14, 2004, at 7:00 p.m. to consider the exercise of eminent domain for the acquisition of permanent and temporary construction easements for the Ruffin Mill-Phase II Waterline Project and authorization to enter and take such easements prior to eminent domain proceedings. Summary of Information: Acquisition of variable width permanent waterline and 10' temporary construction easements from the Heirs of Joseph Stewart, PIN 801636512700000 and the Heirs of Charles Swan, PIN 801636001000000 are required for construction of the Ruffin Mill-Phase II Waterline Project. This portion of the waterline was designed to be installed in the Woods Edge Road right of way, however, not all of the right of way shown on the plans has been acquired. Staff is attempting to identify or locate all of the heirs. Authorization at a public hearing will allow the County to take immediate title to the easement and once a certificate is filed, will obligate the County to purchase the easements sought. Staff will continue to negotiate with the heirs in an effort to acquire the easements or right of way. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: ~-]No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: December 17, 2003 Budget and Mana.qement Comments: This item requests that the Board set a public hearing to exercise eminent domain for acquisition of permanent and temporary construction easements for the Ruffin Mill-Phase II waterline project. If approved, the County will be obligated to purchase the easements at an estimated cost of $1,500. Sufficient funding is available in the Ruffin Mill- Phase II waterline project for the purchase. Preparer: Rebecca T. Dickson Title: Director, Budget and Management VICINITY SKETCH SET A PUBLIC HEARING TO CONSIDER THE EXERCISE OF EMINENT DOMAIN FOR THE ACQUISITION OF PERMANENT AND TEMPORARY CONSTRUCTION EASEMENTS FOR RUFFIN MILL-PHASE II WATERLINE PROJECT AND AUTHORIZATION TO ENTER AND TAKE SUCH PROPERTY PRIOR TO EMINENT DOMAIN PROCEEDINGS RD Chesterfield County Department of Utilities Right Of Way Office o, o~ ~ P'lO POLE DROP SIGN CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: December 17, 2003 Item Number: 8.C.5. Subiect: Award of Proposal for the Development and Operation of a Wood Waste Processing and/or Composting Facility at the Southern Area Transfer Station County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to accept a proposal from Shoosmith Brothers, Inc. for the development and operation of a wood waste processing and/or composting facility at the Southern Area Transfer Station. This is a multi-year proposal that will be contracted in one-year increments. Summary of Information: Shoosmith Brothers, Inc. was chosen as the most responsive and cost effective of the three companies that responded to the county's request for proposals for development and operation of a wood waste processing and/or composting facility at the Southern Area Transfer Station. This proposal will allow the county to expand its wood waste processing capabilities and provide additional opportunities for residents to recycle and/or compost their wood waste material. Preparer: Francis M. Pitaro Title: Director of General Services Attachments: [---~ Yes No 000071 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: December 17, 2003 Budget and Manaqement Comments: This request involves the award of a contract to Shoosmith Brothers, Inc. for the development and operation of a wood waste processing and/or composting facility at the Southern Area Transfer Station. The FY2004 Waste and Resource Recovery adopted budget includes funding for grinding and mulching services. This contract may potentially result in a net expenditure savings due to the change in the billing process. The new contract will be based on weight of debris rather than an hourly rate for grinding services. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 00007;8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 17, 2003 Item Number: 8.C.6. Subiect: Transfer $1,700 from the Dale District Improvement Fund to the Chesterfield County School Board to Purchase Cameras for the Photography Department at Meadowbrook High School County Administrator's Comments: County Administrator: Board Action Requested: Transfer $1,700 from the Dale District Improvement Fund to the Chesterfield County School Board to purchase cameras for the photography department at Meadowbrook High School. Summary of Information: Supervisor Miller has requested the Board to transfer $1,700 from the Dale District Improvement Fund to the Chesterfield County School Board for the photography department at Meadowbrook High School. The requested funds will be used by the School Board to purchase cameras for the department's use. The County can legally transfer public funds to the School Board to pay operating expenses and to purchase capital equipment and supplies used for public school programs. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Title: Director, Budget & Management 0425(00):63775.1 Attachments: Yes ~-] No DISTRICT IMPROVEMENT FUNDS "~_a,..O~ This application must be completed and signed before the County can consider a request for funding with District improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request, 1. What is the name of the applicant {person or organization) making this funding 2. If an organization is the applicant, what the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to 3. What is the amoun~ of funding you are 5. Is any County Department involved in the project, event or program for which If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:2.t380. NOV-id-8003 01:15 P.O;~ 000074: If applicant is an organization, answer the following: Is the organization a corporation? Yes Is the organization non-profit.7 Yes Is the organization tax-exempt? Yes No Page 2 making this funding request? /~~~;'/ y~ ~.~ __ e-mail address of the applicant? Signature of applicant, if you are signing on behalf of an organization you must be the president, vice-president, chairman/dire;tor or vi ~e~chairman of the organization. Signature Title (if signing on b~h~f of a~--~enization) Printed Name //- Date 0407;23380,1 TDTRL P.03 TDTRL P.03 000075 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 17, 2003 Item Number: 8.C.6.b.1. Subiect: Transfer $1,000 from the Bermuda District Improvement Fund to the Chesterfield Public Library to Purchase Books on Compact Discs for the Chester/Enon Library County Administrator's Comments: County Administrator: Board Action Requested: Transfer $1,000 from the Bermuda District Improvement Fund to the Chesterfield Public Library to purchase books on compact discs for the Chester/Enon Library. Summary of Information: Supervisor McHale is requesting the Board to transfer $1,000 in Bermuda District Improvement Funds to the Chesterfield Public Library. This funding request is to purchase books on compact discs for the Chester/Enon Library. The County can legally donate public funds to the Chesterfield Public Library for the purchase and installation of capital equipment, which will be used for a public purpose. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Attachments: Title: Director, Budget & Management 0425:63809.1 Yes ~ No 12/12/2003 10:34 FAX 804 7514679 CHESTERFIELD LIBRARY ~002 DISTRICT IMPROVEMENT FUNDS APPLI CATION Page 1 This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? Chesterfield County Public Library If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) As a dynamic agency of county government, the mission of the Library is to Inspire, enlighten, entertain and educate by bringing people and information services and resources together. What is the amount of funding you are seeking? ~ 1,000 Describe in detail the funding request and how the money, if approved, will be spent. These funds will be put into the Library's materials budget to provide to provide audio books Jn CD format at the Chester and Enon Libraries. Is any County Department involved in the project, event or program for which you are seeking funds? The Library is a Department of County government. 0407:23 380, l DEC-12-200~ 11:12 S04 7514579 97z P.O2 12/12/2003 10:54 FAX 804 7514679 CHESTERFIELD LIBRARY ~003 If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? No additional funds are requested. If applicant is an organization, answer the following: Is the organization a corporation? Yes Is the organization non-profit? Yes X Is the organization tax-exempt? Yes X No No No Page 2 What is the address of the applicant making this funding request? Chesterfield County Public Library P. O. Box 297 9501 Loft Road Chesterfield. VA 23832 What is the telephone number, fax number, e-mail address of the applicant? Phone: 748.1765 for Michael R. IVlabe, Library Director FAX: 751-4679 0407:235S0.] Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director Signature Title (if sigrfing Printed Name on behalf of an organization) Date DEC-12-20~3 11:12 8~4 7514S79 97X P.03 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: December 17, 2003 Item Number: 8.C.6.b.2. Subject: Transfer of $16,500 in Bermuda District Improvement Funds to The Chesterfield County Fire Department to Upgrade the Exercise Facilities at The Dutch Gap Station County Administrator's Comments: County Administrator: Board Action Requested: Transfer of $16,500 in Bermuda District Improvement funds to the Chesterfield County Fire Department to upgrade the exercise facilities at the Dutch Gap Station. Summary of Information: Supervisor McHale has requested the Board to transfer $16,500 in Bermuda District Improvement Funds to the Chesterfield County Fire Department to expand the size of the exercise room at the Dutch Gap Station and to purchase additional exercise equipment for use at the station. The equipment and facility will be used for the Fire Department's physical conditioning program for firefighters. The County can legally donate public funds to the Chesterfield Fire Department for the purchase of capital equipment, which will be used for a public purpose. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 0425:63803.1 Attachments: Yes ~ No DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? Chesterfield Fire & EMS, Fire Station 14 If an organization is the applicant, what is the nature and purpose of the organization? Provide fire protection and emergency medical services (Also attach organization's most recent articles of incorporation and/or bylaws to application.) Non applicable What is the amount of funding you are seeking? $18,.:~'~)0~'~'~' ~('~) Describe in detail the funding request and how the money, if approved, will be spent. Chesterfield Fire Station 14 was constructed and opened for service in 1982. Upon completion, station 14 was the first station designed and built for career firefighters. The station has served the citizens of Chesterfield well and continues to be one of the County's busiest fire stations. The nature of our work has seen a tremendous change with the fire department's increased involvement in the delivery of emergency medical services. In recent years Chesterfield Fire and EMS has experienced an increase in fireflghter back injuries resulting from lifting and removing patients from their homes and vehicles. To improve firefighter health and reduce the expense of treating back injuries, the fire department began an innovative and comprehensive firefighter physical conditioning program. The fire department has experienced a significant reduction in serious back injuries and the cost saving has been significant. The equipment and facilities originally designed for firefighter conditioning have become inadequate to support our current needs. Our firefighters have embraced the new program so successfully that they have progressed beyond the current twenty-two year old universal machine and facilities in station 14. To adequately participate in the new physical conditioning program new equipment has been identified and a plan has been developed to address expansion of the original 12~foot by 12-foot physical conditioning room. This project will provide the necessary funding to expand the original room and acquire additional equipment, which will enable our firefighters to maintain their physical conditioning at the level necessary to perform effectively, efficiently, and safely. Addressing this project will support the efforts of our firefighters so that they may to continue providing world-class customer service to the citizens of Chesterfield County. 0407:23380. i Is any County Department involved in the project, event or program for which you are seeking funds? Yes, Fire Department If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? The .requested amount will fully fund the program. If applicant is an organization, answer the following: Is the organization a corporation? Yes Is the organization non-profit? Yes X Is the organization tax-exempt? Yes X No No No X What is the address of the applicant making this funding request? P.O. Box 40 Chesterfield, VA. 23832 What is the telephone number, fax number, e-mail address of the applicant? (804) 748-1360, Fax (804) 706-2810, elswicks~_,co.chesterfield.va.us Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of the organization. Signature Fire Chief Title (if signing on behalf of an organization) Steve A. Elswick Printed Name December 12, 2003 Date 0407:23380. l CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: December 17, 2003 Item Number: 8.C.6.b.3. Subject: Transfer $1,800 from the Bermuda District Improvement Fund to the Chesterfield County School Board to Purchase "The Educational Enrichment Package" for Six Chesterfield County High Schools County Administrator's Comments: County Administrator: Board Action Requested: Transfer $1,800 from the Bermuda District Improvement Fund to the Chesterfield County School Board to purchase "The Educational Enrichment Package" for six Chesterfield County High'Schools. Summary of Information: Supervisor McHale has requested the Board to transfer $1,800 from the Bermuda District Improvement Fund to the Chesterfield County School Board to purchase American history materials known as "The Educational Enrichment Package" for six Chesterfield County High Schools. The Educational Enrichment Package provides historical information about the Vietnam War for history teachers to utilize in the classroom. The County can legally transfer public funds to the School Board to pay operating expenses and to purchase capital equipment and supplies used for public school instructional programs. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Title: Attachments: Yes ~ No Director, Budget & Management 0425:63808.1 DISTRICT IMPROVEMENT FUNDS APPLICATION Page 1 This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? John G. "Jack" Heslin If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) o What is the amount of funding you arc seeking? $ ] ,800 ($300 per school) for the "The Educational Enrichment Package." There are six Chesterfield County High Schools that do not yet have funding for the Educational Enrichment Package. Describe in detail the funding request and how the money, if approved, will be spent. This is a request to provide Educational Enrichment Packages for six high schools in Chesterfield County. These educational materials from "Our American Heritage Education Foundation" are designed to provide useful historical information for history teachers. The materials are being donated to our high schools by Chesterfield County residents who are Vietnam veterans. We want to help by providing quality educational materials about the Vietnam War to our teachers. Our project is call "Setting the Record Straight." The $1,800 requested here would place an Educational Enrichment Package in six of the County high schools. Is any County Department involved in the project, event or program for which you are seeking funds? No Page 2 o If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? I have already donated a Package to James River High School and other Vietnam Veterans fi'om the County have offered to help with this project. If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes Yes Yes No No No o What is the address of the applicant making this funding request? John G. Heslin 15010 Horseshoe Bend Dr. Chester VA 23831 o What is the telephone number, fax number, e-mail address of the applicant? Home phone-804-520-4599 Work phone - 804 - 586-3369 e-mailaddress:jackhestin~comcast.net Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chai~p~an of the organization. ~'~nature / Title (if signing on behalf of an organization) John G. Heslin Printed Name December 12, 2003 Date CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of'3 Meetin~l Date: December 17, 2003 Item Number: 8.C.7. Subiect: Approval of Option Agreement With George Emerson, et al. and the Industrial Development Authority of Chesterfield County to Purchase 145-Acres in the Bermuda Magisterial District and Appropriation of $50,000 to the Industrial Development Authority County Administrator's Comments: ~ C d .," M' ~, County Administrator: Board Action Requested: The Board is requested to 1) approve the attached option agreement with George Emerson, et al. and the Industrial Development Authority of Chesterfield County to purchase 145-acres in the Bermuda Magisterial District and 2) appropriate $50,000 to the IDA for the option. Summary of Information: George Emerson and several other investors own approximately 145 acres of land in the Bermuda Magisterial District adjacent to property currently owned or optioned by the Industrial Development Authority for the Meadowville Technology Park. The property is strategically located and would be a valuable addition to the property currently controlled by the Industrial Development Authority. The land owners have offered the Industrial Development Authority and the County an exclusive option to purchase the Preparer: James G. Dunn Attachments: Yes ~ No Title: Director, Economic Development 0623: 59194.1 (56850.3) 006076 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of. property. The purchase price would be approximately $17,000 per acre for the first year of the option and escalate 2.5% in each subsequent year. As consideration for the option, the IDA would be required to pay $50,000 to the land owners which would be credited toward future amounts owed for purchase. The option agreement would be for one year, but will renew automatically for additional terms of one year if the land owners receive at least approximately $300,000 per year from the IDA's purchase or sale of the property beginning in 2004. The Industrial Development Authority has voted to approve the agreement contingent upon approval by the Board of Supervisors and appropriation of sufficient funds to purchase the option. Future purchases of property by the IDA will be contingent upon appropriation of sufficient funds by the County to the IDA. Contemporaneously with negotiations for the option, the IDA negotiated with Mr. Emerson and Meadowville LLC a release of approximately 175 acres from the existing option the IDA holds on Meadowville's property. This property is located adjacent to the James River and is not desirable for industrial use. Mr. Emerson and Meadowville LLC plan to develop this property for residential use. 000077 0623: 59194.1 (56850.3) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: December 17, 2003 Budget and Manaqement Comments: The FY2004 Adopted Budget included funding to address Economic Development incentives and other contracts under negotiation. Sufficient funds are available for this request. The agreement will require that the County pay $300,000 per year to the landowners for the next 9 years. Preparer: RebeccaT. Dickson Title: Director, Budget and Manaqement 0623:59194.1(56850.3) 77 A OPTION AGREEMENT This Option Agreement entered into this __ day of ,2003, by and between GEORGE P. EMERSON, JR., TEJINDER S. GREWAL, GURPAL S. BHUI~I.ER, AND BALJIT S. SIDHU (collectively "The Group") (GRANTORS), the Industrial Development Authority for the County of Chesterfield ("IDA") (GRANTEE), and the COUNTY OF CHESTERFIELD ("County"). WHEREAS, The Group holds as tenants in common fee title to approximately 145 acres of land in Bermuda District, Chesterfield County, Virginia which is zoned for industrial use ("Property") said Property being more particularly described on Schedule A attached hereto; WHEREAS, the IDA and The Group desire to enter into an agreement to allow the IDA, for the benefit of the County, to obtain title to the Property in order for the County and IDA to market and sell the Property as part of the Meadowville Technology Park; NOW, THEREFORE, for the premises, conditions and valuable consideration as set forth below, the parties agree as follows: 1. Option to Purchase and Dedication. (a) For and in consideration of the sum of FIFTY THOUSAND AND NO/100 DOI.I.ARS ($50,000.00) receipt whereof is hereby acknowledged and further in consideration of the mutual covenants herein contained, The Group hereby grants IDA an exclusive option to purchase by general warranty deed from time to time all or part of the Property which is more specifically described in Exhibit A. The Option payment of $50,000.00 shall be credited in the first payment of $300,000.00 due under this Agreement and be payable on or before December 31, 2004. (b) In addition, The Group shall dedicate, from time to time, at no cost to the IDA or County, additional real property needed for public utilities, interchange and internal roads, 000075 retention basins and other drainage structures, wetlands, utilities, and other improvements reasonably necessary for the development of the Property as defined solely by the County. Provided, however, that the location of such dedicated real property shall be determined mutually by the parties. The Group may reject the County's location only if the location of such real property dedication would make it economically impractical to develop the rest of the Property. Each dedication shall occur no later than thirty (30) days from the date the IDA or County issues a request for proposals for construction of the improvement necessitating the dedication. The total amount of property dedicated in fee simple to the IDA or County under this section shall not exceed 5 acres. 2. Marketing and Sale of Property. The Group hereby appoints the IDA and the County as the exclusive agents to market the Property for sale. The IDA and/or County will bear the cost of appraisals, sales commissions, advertising costs, consulting fees and other costs associated with its marketing and selling the Property. All decisions regarding the marketing and sale of the Property IDA consistent with recommendations from the County's Economic shall be made by the Development Office. 3. Purchase Price. Each time the IDA exercises its right to acquire all or part of the Property under this Agreement, the IDA will pay The Group as follows: (a) The IDA will pay The Group a base price of $16,971.00 per acre for all or part of the Property purchased under this Agreement. An annual escalator of 2.5% shall be applied to The Group's base price beginning on the first anniversary date of this Agreement. In addition, The Group will receive 20% of proceeds that exceed the base price of the year of sale generated from any resale of the Property to a third party by the IDA. If, however, the IDA purchases part of the Property in order to keep the term of this Agreement from terminating with no third party under contract to 0605(23):56850.3 -2- 000079 purchase the Property despite good faith efforts by the County or the IDA to secure such a contract, The Group will not receive a 20% share of the proceeds from the eventual resale of that part of the Property. (b) In the event, and at any time, the IDA exercises its option to purchase a part of the Property, the precise location of acreage purchased shall be determined by mutual agreement of the IDA and The Group. If a mutual agreement cannot be reached, the matter will be resolved by a committee consisting of one land planning consultant appointed by the IDA and one land planning consultant appointed by The Group. These two appointees will appoint a third land planning consultant to constitute a committee of three, which shall make a decision binding on The Group and the IDA. (c) The IDA's purchase of the Property shall be contingent upon receiving an appropriation of sufficient funds from the Chesterfield County Board of Supervisors. 4. Term: (a) The term of this Agreement shall be one year and shall renew automatically for successive one (1) year terms so long as The Group receives in cumulative proceeds under paragraph 3 at least the following payments: $300,000.00 by December 31, 2004 $600,000.00 by December 31, 2005 $900,000.00 by December 31, 2006 $1,200,000.00 by December 31 $1,500,000.00 by December 31 $1,800,000.00 by December 31 $2,100,000.00 by December 31 $2,400,000.00 by December 31 $2,700,000.00 by December 31 2007 2008 2009 2010 2011 2012 Notwithstanding the foregoing, the IDA shall not be obligated to pay in any 0605(23):56850.3 -3- 00G080 year of the option more than the then applicable per-acre price determined pursuant to paragraph 3(a) multiplied by the acreage purchased at the time. (b) The IDA shall have the right to terminate this Agreement at any time for any or no reason. In the event the Agreement is terminated, the IDA shall release this Option Agreement from public records by filing appropriate documentation with the Circuit Court. (c) In the event that the IDA desires to terminate this Agreement after acquiring any part of Property and termination will leave the remaining unpurchased Property without road access, the IDA shall not terminate the Agreement until it has taken appropriate steps to ensure road access for the remaining Property. (d) The Group shall have a right to terminate this Agreement only if it fails to receive the minimum proceeds set forth herein. 5. Representations and Warranties. The Group represents and warrants that: (a) With respect to the environmental condition of the Property, (i) it has complied with all environmental laws and regulations related to use of the Property; (ii) no hazardous substances were disposed of at the Property during its ownership of the Property; (iii) that to the best of its knowledge no hazardous substances were disposed of at the Property prior to its acquisition of the Property; and (iv) it knows of no environmental liabilities or conditions that could materially affect the value of the Property. During the term of this Agreement, The Group shall allow the IDA, the County or their agents access to the Property upon reasonable advance notice for the purpose of making environmental and feasibility studies of the Property. (b) The Group represents that it shall convey marketable title to any Property purchased under this Agreement free and clear of any liens or encumbrance. 0605(23):56850.3 -4- 000081 6. Rollback Taxes. As part of any purchase of the Property under this Agreement, the IDA shall pay as part of the purchase, rollback taxes, if there are any, that come due to the County as a result of any conveyance to the IDA pursuant to this Agreement. 7. No Assignment. The rights and obligations of each party to this Agreement shall not be assigned without the prior written approval of the other party, which approval shall not be unreasonably withheld, except that the IDA may freely assign it rights and obligation to the County upon the approval of the Chesterfield County Board of Supervisors. 8. Successors and Assigns. This Agreement shall be binding upon all valid successors to and assignees of the parties to this Agreement. 9. No Commissions. Whittle and Roper Realty Company (Realtor) has represented The Group in this transaction, and The Group agrees to pay a commission to Realtor equal to five (5%) percent commission of each parcel's sales price as set forth in section 4, as this Option is exercised and each parcel is closed. The Group agrees to indemnify and save the IDA and County harmless from and against any and all liability, damages, expenses (including without limitation reasonable attorneys' fees), claims and/or judgments incurred by The Group related to its obligation to pay such George P. Emerson, Jr. is a licensed real estate salesman in the Commonwealth of commission. Virginia. 10. Notices. All notices required to be provided in this Agreement shall be provided to as follows in writing by certified mail, return receipt requested: Notice to the IDA: Chairman, Industrial Development Authority 9401 Courthouse Road Chesterfield, Virginia 23832 0605(23):56850.3 -5- 000082 Copy to: Jim Dunn Director of Economic Development 9401 Courthouse Road Chesterfield, Virginia 23832 Steven L. Micas County Attorney P. O. Box 40 Chesterfield, Virginia 23832 Notice to The Group: George P. Emerson P.O. Box 1159 Chester, VA 23831 Copy to: Oliver D. Rudy, Esquire Rudy & Mikula Cogbill Law Building P.O. Box 58 Chesterfield, Virginia 23832 11. Prior Approvals. This Agreement is contingent upon the prior approval of the County Board of Supervisors and Industrial Development Authority and authorization of their execution. 12. Authorization. Each party represents that this Agreement is being executed by duly authorized representatives of the party. 13. Cooperation. The parties agree to cooperate during the term of this Agreement in all reasonable respects to facilitate and effectuate the intent of this Agreement. 0605(23):56850.3 -6- 000083 14. Amendment. The provisions of this Agreement including any schedules hereto represent the entire agreement between the parties, and shall not be modified or amended except in writing signed to by all parties. 15. Severability. In the event that any provision of this Agreement shall for any reason be determined to be invalid, illegal or unenfomeable in any respect, the parties shall negotiate in good faith to amend this Agreement so as to give effect to the intention of the parties reflected herein, and the other provisions of this Agreement shall remain in full force. 16. Like Kind Exchange. The IDA will cooperate with The Group if during the exercise by the IDA of its rights under this Agreement, The Group elects to effect a like-kind exchange under the regulations of the Internal Revenue Code. The Group agrees that neither the IDA nor the County shall incur any expense nor have its rights under this Agreement adversely delayed or impacted by a like-kind exchange executed by The Group. INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD By: Title: THE GROUP George P. Emerson, Jr. Tejinder S. Grewal 0605(23):56850.3 -7- 000084 Gurpal S. Bhuller Baljit S. Sidhu COUNTY OF CHESTERFIELD By: County Administrator COMMONWEALTH OF VIRGINIA COUNTY OF CHESTERFIELD, to-wit: I, , a Notary Public in and for the Commonwealth and County aforesaid, do hereby certify that this day of , 2003, from the Industrial Development Authority personally appeared before me in my jurisdiction aforesaid, whose name is signed to the foregoing writing dated this __ day of ,2003, and acknowledged the same before me in my jurisdiction aforesaid. Given under my hand this __ day of .,2003. My commission expires: Notary Public 0605(23):56850.3 -8- 000055 COMMONWEALTH OF VIRGINIA COUNTY OF CHESTERFIELD, to-wit: I, , a Notary Public in and for the Commonwealth and County aforesaid, do hereby certify that this __ day of ,2003, George Emerson, Jr. personally appeared before me in my jurisdiction aforesaid, whose name is signed to the foregoing writing dated this __ day of ,2003, and acknowledged the same before me in my jurisdiction aforesaid. Given under my hand this __ day of ,2003. My commission expires: Notary Public COMMONWEALTH OF VIRGINIA COUNTY OF CHESTERFIELD, to-wit: I, , a Notary Public in and for the Commonwealth and County aforesaid, do hereby certify that this __ day of ,2003, Tejinder S. Grewal personally appeared before me in my jurisdiction aforesaid, whose name is signed to the foregoing writing dated this ~ day of ,2003, and acknowledged the same before me in my jurisdiction aforesaid. Given under my hand this __ day of ,2003. My commission expires: Notary Public 0605(23):56850.3 -9- 000086 COMMONWEALTH OF VIRGINIA COUNTY OF CHESTERFIELD, to-wit: I, , a Notary Public in and for the Commonwealth and County aforesaid, do hereby certify that this __ day of ,2003, Gurpal S. Bhuller personally appeared before me in my jurisdiction aforesaid, whose name is signed to the foregoing writing dated this __ day of ,2003, and acknowledged the same before me in my jurisdiction aforesaid. Given under my hand this day of ,2003. My commission expires: Notary Public COMMONWEALTH OF VIRGINIA COUNTY OF CHESTERFIELD, to-wit: I, , a Notary Public in and for the Commonwealth and County aforesaid, do hereby certify that this __ day of ,2003, Baljit S. Sidhu personally appeared before me in my jurisdiction aforesaid, whose name is signed to the foregoing writing dated this __ day of ,2003, and acknowledged the same before me in my jurisdiction aforesaid. Given under my hand this __ day of ,2003. My commission expires: Notary Public 0605(23):56850.3 -10- 000057 COMMONWEALTH OF VIRGINIA COUNTY OF CHESTERFIELD, to-wit: I, , a Notary Public in and for the Commonwealth and County aforesaid, do hereby certify that this __ day of ,2003, Lane B. Ramsey from the County of Chesterfield personally appeared before me in my jurisdiction aforesaid, whose name is signed to the foregoing writing dated this __ day of ,2003, and acknowledged the same before me in my jurisdiction aforesaid. Given under my hand this __ day of ,2003. My commission expires: Notary Public 0605(23):56850.3 -11- 000088 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: December 17, 2003 Item Number: 8.C.8. Subiect: Award of Construction Contract for County Project #01-0204, Bailey Bridge Forcemain - Phase III County Administrator'sComments: ~,/~.C~,,~?034~J ,,~/~],'JAo~6 c County Administrator: Board Action Requested: The Board of Supervisors is requested to award the construction contract to Casper Colosimo & Son, Inc., in the amount of $1,721,354.00 and authorize the County Administrator to execute the necessary documents. Summary of Information: This project consists of construction of approximately 5,500 feet of 42-inch forcemain and associated appurtenances. Staff received seven (6) bids ranging from $1,721,354.00 to $2,156,315.50. The lowest bid, in the amount of $1,721,354.00, was submitted by Casper Colosimo & Son, Inc. The county's engineering consultant, R. Stuart Royer & Associates, has evaluated the bids and recommends award of the contract to the low bidder. Funds are available in the current CIP. District: Dale Preparer: Roy E. Covington, P.E. Title: Assistant Director of Utilities Attachments: -] Yes No # 0O0059 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: December 17, 2003 Budget and Manaqement Comments: This item requests that the Board award a contract in the amount of $1,721,354 to Casper Colosimo & Son, Inc. to construct approximately 5,500 feet of 42-inch forcemain and associated appurtenances. Sufficient funds are available in the project to award the contract. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 17, 2003 Item Number: 8.C.9.a. Subject: Acceptance of a Parcel of Land Along the West Right of Way Line of 0tterdale Road from Carol W. Berger County Administrator's Comments: ~ County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.530 acres along the west right of way line of Otterdale Road (State Route 667) from Carol W. Berger, and authorize the County Administrator to execute the deed. Summary of Information: This dedication is for Magnolia Green Subdivision. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Right of Way Manager Attachments: Ycs No #000091 VICI.NITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE WEST RIGHT OF WAY LINE OF OTTERDALE ROAD FROM CAROL W. BERGER Chesterfield Cour{ty Department of Utilities Right Of Way Office RADIUS LENGTH TANGENT 1015.08' 24,99' 12,49° 138.95° 69.50' ~06~21' DEL TA CHORD BEARING CHORD IT4'$8" S36'33°30"E 24.99' $~51'tI# ~$STO'I$"E 138.92' 0 DENOTES ROD FOUND · DENOTES ROD SET L3 L4 L5 L6 L7 L8 LINE TABL£ BEARING DISTANCE SJJ74'JB"E 49.70' NJ41J°44"W 265.65' NJ1'J8°49"W 12t.28' S56'J4'42"W 18. NJ8~9°OO"W 14.81' NJJ'30°4J"W tBJ. J5' N29'14'I I "W 189. JJ'  100 0  C SCALE JOHN I. 8ERGER AND ~ 50 100 200 INCH ~ I00 FEET D.B. I387 PC~ I40 TAX I0 NO.: 708874062300000 ~- 12 ~$LOPE & DRAIN. ESMT.~ I~ ~ ~1~ :~ \ o.,2~ ACRE ~' ~1~ I~ ~ CaP 8URIEO CABLE ~A~WENT [ ~1~ 0.530 ......... TAX I0 NO.: 708674486800000 ' NO~S: S~WART FAMILY RLLP L ~IS SURLY IS 8A~O ON A CURRENT FIELD SUR~ O. 8. ~928 PG. 67 2. ~15 SURLY WAS PREPARED ~OUT TAX ID NO.: 708674856200000 A ~ 81NOER, ~EREF~ ALL KXIS~NG EASEMENTS MAY NOF 8E ~0~. 5. ALL IMPRO~MEN~ NOT SHO~ ON ~IS PLA~ PLAT~ ZHOFI~G 0.530 ACRE O~ LA~D ~0 BE'DEDICATED A~D A VARIABLE FID~H VDO~ SLOPE A~D DRAINAGE ACROSS THE PROPER~Y O~ ~OH~ L. BERBER A~D CAROL ~ATOACA DISTRICT * CHESTERFIELD COUNTY, VIRGINIA IMMON$ , ~ ~0RpORATE HEADOUARTERS ~'~------""~711 N. C~R~OUSE RO~~ ~ RICHMOND, ~RGIN~2~- 409g I OA~: ~NE 2~ 2002 SCALE: t = tOO ] DRA~ B~' MRJ / RE8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 17, 2003 Item Number: 8.C.9.b. Subiect: Acceptance of Parcels of Land for the Extension of Woolridge Road from Salvatore J. Cangiano County Administrator's Comments: County Administrator: BoardAction Requested: Accept the conveyance of two parcels of land containing a total of 7.226 acres for the extension of Woolridge Road from Salvatore J. Cangiano, and authorize the County Administrator to execute the deed. Summary of Information: These dedications are recommended. District: Matoaca for Magnolia Green Subdivision. Approval is Preparer: John W. Harmon Title: Ri,qht of Way Manaqer Attachments: Ycs No # 006094 VICINITY SKETCH ACCEPTANCE OF PARCELS OF LAND FOR THE EXTENSION OF WOOLRIDGE ROAD FROM SALVATORE J. CANGIANO / / T4X I0 NO.: 702872.~00000(IN PART) f~Of 0U¥41. R040 VAR. I~D~H VOOT g~ltT ~ ~T. O~f2~ AC. r~x p~ oO .? CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 17, 2003 Item Number: 8.C.9.c. Subiect: Acceptance of a Parcel of Land Along the South Right of Way Line of Ecoff Avenue from Irene W. Carnes and Joseph E. Jackson County Administrator's Comments= ,/?~_ c ~l~,~' J County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.118 acres along the south right of way line of Ecoff Avenue (State Route 1502) from Irene W. Carnes and Joseph E. Jackson, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Preparer: John W. Harmon Title: Ri,qht of Way Manaqer Attachments: -]No 000098 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE SOUTH RIGHT OF WAY LINE OF ECOFF AVENUE FROM IRENE W. CARNES & JOSEPH E. JACKSON ST N ST HOUSE- wooDS CURTtS Chesterfield County' Department of Utilities 1 boi eq~a~ 5antee t 000099 (m~) I inch - fL .38 IRENE W. CARNES 4620 CHESTER SQUARE RI:) DBo2934 PG.862 GPIN 787-653-5686-00000 IRE:NE: W. CARNES & dOSEPH E. JACKSON 4620 W. HUNDRED RD D8.412.~ P0.~87 DEED OF CORR. DB.4904 P0.785 OPIN 787-654--5900-000O0 TWO PARCELS OF LAND TO BE DEDICATED TO CHESTERFIELD COUNTY, VIRGINIA  LOCATED ON THE NORTH UNE OF (~ WEST HUNDRED ROAD AND IRE:NE'-'~. CAR~ES ECOFF AVENUE & ~PI~"E. JA~KSON BERMUDA DISTRICT 4615 ECOFF AV CHESTERFIELD COUNTY, VIROINIA oE::ED OF~O~RYO~I%~I. PO.,a5 GPIN 787-654--4713-00000 DAT$: ~/0~/~008 ~st~[~ V{vg{~ ~383~ ~ ~: ~' - ~ oo' $~, : (aox), ??a-~ f 05-02~ ~PR0172 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 17, 2003 Item Number: 8.C.9.d. Subiect: Acceptance of a Parcel of Land Along the West Right of Way Line of West Hundred Road from Irene W. Carnes County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.013 acres along the west right of way line of West Hundred Road (State Route 10) from Irene W. Carnes, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: '-] No VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE WEST RIGHT OF WAY LINE OF WEST HUNDRED ROAD FROM IRENE W. CARNE$ ST W MAUG',-',AN HOUSE woODS LN cuR%ts N Chesterfield County Department of Utilities / I ' i ¥~7407.38 I/ GRAPHIC IRENE W. C~NES ~20 ~ S~ARE RD ( ~ ~ ) DB.29~ P~862 I ~h - fL ~IN 787-6~-~-00000 ~20 W. HUNDRED RD ~0 P~CELS OF ~D TO BE DB.4123 P~.~7 DEDICA~D TO D~ ~ C~R. Oa.49~ PG. 785 CHESTERRELD COUNt, ~RGINIA GPIN 787-65~3900-~00  LOCATED ON THE NORTH ENE OF WEST HUNDRED RO~ ~D IR~. BERMUDA DISTRICT ~15 ECO~ AV DB 4123 PG 587 '~ . ~ CHESTERRELD COUP, VIRGIN~ DE---- )103 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~ Date: December 17, 2003 Item Number: 8.C.9.e. Subiect: Acceptance of a Parcel of Land Along the West Right of Way Line of Belmont Road from the Trustees of Church of God at Alpha Y Omega County Administrator's Comments: ~..~.~.~.~..,, ~ /~.~O"c~d' ~ County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.740 acres from Trustees of Church of God at Alpha Y Omega, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.740 acres along the west right of way line of Belmont Road (State Route 651). This dedication is for the development of the Church of God at Alpha Y Omega. Approval is recommended. District: Dale Preparer: John W. Harmon Title: Ri.qht of Way Manaqer Attachments: --]No #00O104 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE WEST RIGHT OF WAY LINE OF BELMONT ROAD FROM THE TRUSTEES OF CHURCH OF GOD AT ALPHA Y OMEGA RD RD FAIRPINES RD CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 17, 2003 Item Number: 8.C.9.f. Subject: Acceptance of a Parcel of Land Along the West Right of Way Line of Otterdale Road from John S. Hines and Rosalie O. Hines County Administrator's Comments:~ -~'~c__~· ~ ~,,~,..~ ~ , c~ /~/~~'<'~ ~ County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.272 acres along the west right of way line of Otterdale Road (State Route 667) from John S. Hines and Rosalie O. Hines, and authorize the County Administrator to execute the deed. Summary of Information: This dedication is for Magnolia Green Subdivision. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: ¥CS ']No 000107 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE WEST RIGHT OF WAY LINE OF OTTERDALE ROAD FROM JOHN S. HINES AND ROSALIE O, HINES ~terfleld Cour{ty Department of Utilities Right Of Way Office 000108 642.,.T3' 50.04° C2 1015. 08" I57, 22' CURVE TABLE ~ TANGENT 25.03' 78, 77' DEL TA J CHORD BEARING 4'27'48" I S29'12'37'E 8'52'28" S31.24'57'E CHORO 50.03' 157,07' 0 DENOTES ROD FOUND · DENOTES ROD SET LINE TABLE LINE I BEARING I DISTANCEI LI S26',58°45~' 68.40' ~ ~ T~ ID NO.: 70767~54g~ ~ ~ 6520 O~D~ RO~ ~,~ ~ ~SLOPE ~ DRAIN. ESOT. ~ ~ ~ ~l~. ~ ~ ~ I o.o~o ~oR~ .~" ~l~ ~ ~ ~ I APPROXIMA~ LOCA~ON OF ~ ~ ~ ~1= ~ ~ I CaP BURIED CABLE EASEMENT ~ ~ ~ zl~-~ ~ ..... I , / o.e. ~8~ PO. ~8~2 t' 5 NJI'38'49*W ' 134,5J' ~ ~ ~ ~ I -'-OF WOOLRIDGE ROAD L! HARRY F. ZAHN AND LOIS W. ZAHN D.B. 1907 PG. 1941 TAX ID NO,: 70867,5156000000 0.272 AND JOHN S. OTTERDALE c,~. ~,v~. . 30' PRESCRIPTIVE R/W C/L R/W STATE RTE. 667 NO TES: I. THIS SURVEY IS BASED ON A CURRENT FIELD" SURVEY. 2. THIS SURVEY WAS PREPARED ~THOUT THE BENEFIT OF A TITLE BINDER, THEREFOR ALL EXISTING EASEMENTS MAY NOT BE SHOFI~I. $, ALL IMPROVEMENTS NOT SHOWN ON THIS PLAT. PLA T SHO ~rlNG ACRE OF LAND TO .BE DEDICATED A VARIABLE ~IDTH VDOT SLOPE AND DRAINAGE EASEMENT ACROSS THE PROPERTY OF HINES AND ROSALIE O. HINES MATOACA DISTRICT * CHESTERFIELD COUNTY, VIRGINIA TIMMO. NB SURVEYORS · ENGINEERS · PLANNERS ~:l~q~pORA~ 711 N. COURTH~O~;$E. ROAD RICHMC~ID~ ~ (894) 794-3,500 FAX: (e~)4) 7~4.-703~ DATE: JUNe PP, .2~(~4~ ~, I SCA, L,G: I".,= .50' DRAWN OY.. ,,De NO.: ~)0109 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 17, 2003 Item Number: 8.C.9.g. Subiect: Acceptance of Parcels of Land Along the East Right of Way Line of Otterdale Road and the East Right of Way Line of Woolridge Road from Stopf Montez Development, L.L.C. County Administrator's Comments: '-~ County Administrator: BoardActionReques~d: Accept the conveyance of four parcels of land containing a total of 0.472 acres along the east right of way line of Otterdale Road (State Route 667) and the east right of way line of Woolridge Road (State Route 668) from Stopf Montez Development, L.L.C., and authorize the County Administrator to execute the deed. Summary of Information: These dedications recommended. are for Magnolia Green Subdivision. Approval is District: Matoaca Preparer: John W. Harmon Title: Ri.qht of Way Manaqer Attachments: Ycs No VICINITY SKETCH ACCEPTANCE OF PARCELS OF LAND ALONG THE EAST RIGHT OF WAY LINE OF OTTERDALE ROAD AND THE EAST RIGHT OF WAY LINE OF WOOLRIDGE ROAD FROM STOPF MONTEZ DEVELOPMENT, L.L.C. / / Chesterfield Count~ Department of Utilities oo0111 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 17, 2003 Item Number: 8.C.9.h. Subiect: Acceptance of a Parcel of Land Along the West Right of Way Line of Woolridge Road from Richard W. Stopf and Linda K. Stopf County Administrator's Comments: / ,.,. <: ¢..,~: o :.~ /.. :~,~.~, ~.f ~,. ~ ~ ~.~ c: ~_:~ County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.093 acres along the west right of way line of Woolridge Road (State Route 668) from Richard W. Stopf and Linda K. Stopf, and authorize the County Administrator to execute the deed. Summary of Information: This dedication is for Magnolia Green Subdivision. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Ri.qht of Way Manager Attachments: Ycs No # 000 . .8 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE WEST RIGHT OF WAY LINE OF WOOLRIDGE ROAD FROM RICHARD W. STOPF AND LINDA K, STOPF Chesterfield County Department of Utilities Right Of Way Office GRAPHIC SCALg CURVE TABLE RADIUS LENG TH TANGENT DEL TA 5749.58' 209.89 I04.9~i' 21)5'30" INCH ~' 50 FEgT CHORD BEARING LINE TABLE LINE BEARING DIS TANCE S60'22'02"E 21.90' L2 S37'15'I6"W 137.88" L$ ~36'49'0I "W 69.21' L 4 N69'35'22'W I9.56' L5 S60'22'02"E 8.2F L6 S33~7'12"W 150.18' L7 $40'41'12"W ~$.89' L8 N69'~'22*W 15.89' N 3674279.52 E I 1708894. 48 RICHARD iV, STOPF ~ UN:ia IC STOPF D.B. I671 PG. 698 TAX ID NO,: 708874921400000 6611 V/OOLRIDGE ROAD VAR. WIDTH VDOT SLOPE DRAIN. ESMT. 0.068 ACRE _ _ _ ._ _ _ _~_ ....... 1.2 L3 0.093 AC. Ct WOOLRIDGE ROAD 40' R/~ STATE RTE, 668 N 367410J. 54 E I1708788,57 OF SteWART FAMILY RLLP 0.8. 3928 PG. 67 TAX ID NO.: 708674856200000 · DENOTES ROD SET NO TES: I. THIS SURVEY IS BASED ON A CURRENT FIELD SURVEY, 2. THIS SURVEY WAS PREPARED WITHOUT THE BENEFIT OF A TITLE BINDER, THEREFOR ALL EXISTING EASEMENTS MAY NOT BE SHOWN. 3. ALL IMPROVEMENTS NOT SHOWN ON THIS PLAT. PLAT SHOWING.A PARCEL OF LAND TO BE DEDICATED, TOTALING 0.093 ACRE VARIABLE WIDTH VDOT SLOPE AND DRAINAGE ACROSS THE PROPERTY OF RICHARD W. AND LINDA K. STOPF MATOACA DISTRICT * CHESTERFIELD COUNTY, AND A EASEMENT VIRGINIA SURVEYORS ~ ENGINEERS * PLANNERS ~)RPORAT[ HEADQUARTI[R~; ~ 711 N. COURTHOUSE ROAD RICHMOND. V1RGINIA 23256-4099 · T;'LEPHON[= (804) 794-5,~(~)~FAX: (804) 794-7659' DATE: ~UNE 27, 2002 .SCALE: I'= 50' DRAWN BY: MRJ~. SF CHECKED BY: ~F CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 17, 2003 Subiect: Item Number: 8.C.9.i. Acceptance of a Parcel of Land Along the East Right of Way Line of Otterdale Road from Robert W. Glass and Catherine L. Glass County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.063 acres along the east right of way line of Otterdale Road (State Route 667) from Robert W. Glass and Catherine L. Glass, and authorize the County Administrator to execute the deed. Summary of Information: This dedication is for Magnolia Green Subdivision. Approval is recommended. District: Hatoaca Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: Yes 000116 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE EAST RIGHT OF WAY LINE OF OTTERDALE ROAD FROM ROBERT W. GLASS AND CATHERINE L. GLASS ,/ el Chesterfield County Department of Utilities CI R-2096.2i' T,,SZ44' · DENOTES ROD SET I14.84' ROBERT · OLASS AND CA ~ERINE L, OLASS D.B. 1897 PG. ~4 TAX/D NO.: 708~74~86800000 6601 OT~RDALE ROAD (~ so. Fr) 0.0~3 ACRE ' h THIS PLAT WAS PREPARED ~THOUT THE r,/H, .~, ~ E~SRNG EA~MEN~ MAY NOT BE ~0~, 2. ~lS PLAT REPRE~N~ A CURRENT FIELO SUR~ ~~ ~. ~ ~.~RO~ZN= A~Z NOT ~0~, ~N ~, eZR~R CAROL ~ BER~R O.B. 1367 PG. 140 TAX ID NO.: 708674~23~0 0 DENOTES RO0 FOUND PLAT SHOWING A PARCEL OF LAND TO BE DEDICATED CONTAINING 0.063 ACRE AND A VARIABLE WIDTH VDOT SLOPE AND DRAINAGE EASEMENT ACROSS THE PROPERTY OF ROBERT GLASS AND CATHERINE L. GLASS MATOACA DISTRICT ~ CHESTERFIELD CO., VIRGINIA ' f ORAPHIC $C4LE t INCH - 50 , , SURV~ * tfN~INEER$ et:~ANNER$ , ' CORPORATE ,?~ N. c~Rm~ RO~: RI~B~O. ~L[PH~E: (804~ 794-3~ FAX: (804) 794-76~ DATE: 6-27-02 SCALE: !~50' ORAW~ ax...s.r.. / REa / CHECKED JO8 NO.: 65558 000118 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meetin~l Date: December 17, 2003 Item Number: 8.C.10. Subiect: Request to Quitclaim Portions of a Sixteen-Foot Sewer Easement Across the Property of Harbourside Centre, LLC County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate portions of a 16' sewer easement across the property of Harbourside Centre, LLC. Summary of Information: Balzer and Associates, Inc. has requested the quitclaim of portions of a 16' sewer easement across the property of Harbourside Centre, LLC as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Matoaca Preparer: John W. Harmon Title: Right of Way Manager Attachments: Ycs ']No VICINITY SKETCH REQUEST TO QUITCLAIM PORTIONS OF A 16' SEWER EASEMENT ACROSS THE PROPERTY OF HARBOURSIDE CENTRE LLC Chesterfield County Department of Utilities 1 Iiol e qlal~ ~3ana ~et 000120 I ! I ,? CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of ~', Meetin~l Date: December 17, 2003 Item Number: 8.C.11.a. Subiect: Approval of a Wetlands Mitigation Agreement with James River Mitigation Landbank, LLC County Administrator's Comments: ~, ~c2 ~~' J' County Administrator: BoardAction Requested: Authorize the County Administrator to execute a Wetlands Mitigation Agreement with James River Mitigation Landbank, LLC for the extension of Mt. Hermon Road at Horner Park. Summary of Information: Staff recommends that the Board of Supervisors authorize the County Administrator to execute an agreement with James River Mitigation Landbank, LLC for the purchase of wetlands mitigation credits for $38,500 for the extension of Mt. Hermon Road at Horner Park. Purchase of these credits is accepted by the USACE as mitigation for the project. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Right of Way Manager Attachments: ~--~ Yes No I#000 .2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: December 17, 2003 Budget and Mana.qement Comments: This request involves the approval of the purchase of wetlands mitigation credits for Hornet Park in the amount of $38,500 with James River Mitigation Landbank, LLC. This wetlands mitigation covers the entire development of the park and road extension with the exception of the lake. Staff is currently pursuing the required permits and wetlands mitigation for construction of the lake. Sufficient funds are available in the Horner Park capital project to cover this cost. Preparer: Rebecca T. Dickson Title: Director, Budget and Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of ~ Meetin~l Date: December 17, 2003 Item Number: 8.C.11.b. Subiect: Approval of a Wetlands Mitigation Agreement with James Mitigation Landbank, LLC County Administrator's Comments: j ~&¢~.4.~,~ J //://.~ River County Administrator: BoardAction Requested: Authorize the County Administrator to execute a Wetlands Mitigation Agreement with James River Mitigation Landbank, LLC for the Bailey Bridge Force Main Project. Summary of Information: Staff recommends that the Board of Supervisors authorize the County Administrator to execute an agreement with James River Mitigation Landbank, LLC for the purchase of wetlands mitigation credits for $91,550 for the Bailey Bridge Force Main Project. Purchase of these credits is accepted by the USACE as mitigation for the project. Approval is recommended. District: Dale, Matoaca Preparer: John W. Harmon Title: Ri,qht of Way Mana.qer Attachments: ~--~ Yes No 000124 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: December 17, 2003 Budget and Management Comments: This item requests the approval of a Wetlands Mitigation Agreement between Chesterfield County and the James River Mitigation Landbank, LLC to purchase wetland mitigation credits for $91,550 for the Bailey Bridge Force Main project. Sufficient funds are available in the wastewater CIP, number 010204E to purchase the credits. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement O0O LZ5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 17, 2003 Item Number: 8.C.12. Subiect: Request to Quitclaim a Variable Width Storm Water Management Best Management Practice Easement and a Thirty-Foot Storm Water Management Best Management Practice Access Easement Across the Property of Jim and Deborah Yorke, L.L.C. County Administrator's Comments: / ~d" ~'~-~?~/~' · ~ /~ County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a Variable width SWM/BMP easement and a 30' SWM/BMP access easement across the property of Jim & Deborah Yorke, L.L.C. Summary of Information: Jim & Deborah Yorke, L.L.C. has requested the quitclaim of a variable width SWM/BMP easement and a 30' SWM/BMP access easement across its property as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Bermuda Preparer: John W. Harmon Title: Right of Way Manager Attachments: No VICINITY SKETCH REQUEST TO QUITCLAIM A VARIABLE WIDTH SWM/BMP EASEMENT AND A 30' SWMtBMP ACCESS EASEMENT ACROSS THE PROPERTY OF JIM & DEBORAH YORKE, L.L.C. KINGSDALE RD N we, Chesterfield County Department of Utilities 1 laol eq~al~ ~333 ~et DAVlO A .,J£ ~JU~I' glCHMOHO,VA 2]1~ J7 PLAT .51-10Wh%i~ A VARIABLE t,VIDTH sWM / 8,V'lP EASE. Met, IT ti 3o' SVVM/BMI= ACCEG5 EASaMEAI'r ACROSS3 THE PROPff. RTY' OF A L/.. A MER ICAI~J 81.JILOERS t~ERMUDA DISTRICT CHE,$T'ER m- I EL~ CO., V/,~/A//,~t I I HARVEY L. PARKS, INC. 4508 W, HUNDRED RD. CHESTER, VA, 748.8641 748..0515 DATE- 1'2 DEC. 1~97 IOAI.~: 1' - GO' cHECKED BY- ~'~C: '"""" '" D012S III IIIII I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 17, 2003 Item Number: 8.C.13. Subiect: Request Permission for Light Poles to Encroach Within a Sixteen- Foot Drainage Easement County Administrator's Comments: ,l~'~ ¢ ~ d~ ~,~ ~:~, cJ~ ./~?~, ~.,~:. ~ County Administrator: Board Action Requested: Grant Swift Creek Associates, L.P., permission for two light poles to encroach within a 16' drainage easement; subject to the execution of a license agreement. Summary of Information: Swift Creek Associates, L.P., has requested permission for two light poles to encroach within a 16' drainage easement as shown on the attached sketch. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Right of Way Manager Attachments: No # 0001Z9 VICINITY SKETCH REQUEST PERMISSION FOR LIGHT POLES TO ENCROACH WITHIN A SIXTEEN FOOT DRAINAGE EASEMENT N · Chmgarfieid County Department of Utllllle~ RIoM Of Way Ofllm ~(~woOOlm " O00J. GO / × I I 117.0' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 17, 2003 Item Number: 8.C.14. Subject: County Administrator's Comments: Approval of Utility Contract for Five Forks Village South, Section 2 and Offsite Sewer, Contract Number 02-0045 County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes the extension of 2,312 L.F.± of 10"-16" oversized wastewater lines, which includes 909 L.F.± of offsite wastewater lines. The Developer is required to have an 8" wastewater line to serve his development. This project also includes an extension of 1,371 L.F.± of 16" oversized water lines. The Developer is required to have a 12" water line to serve his development. Staff has requested that both the wastewater and the water lines be oversized to provide service to adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the oversized and offsite improvements. Developer: Contractor: Contract Amount: Code: District: Cascade Creek Homes, Inc. Bookman Construction Estimated County Cost for Oversizing (Water) .......... $34,904.00 Estimated County Cost for Oversizing (Wastewater) ..... $22,135.00 Estimated County Cost for Offsite (Wastewater) ........ $17,550.00 Estimated Developer Cost ............................. $492,944.00 Estimated Total ...................................... $567,533.00 (Refunds thru Connections - Oversizing) 5N-572VO-E4C (Refunds thru Connections - Oversizing) 5B-572VO-E4C (Refunds thru Connections - Offsite) 5N-572VO-E4D Dale Preparer: Craiq S. Bryant Title: Director of Utilities Attachments: Yes ~ No VICINITY SKETCH Five Forks Village South Sec. 2 & Offsite Sewer County Project # 02-0045 Proposed 10"- 16" Oversized Wastewater Line Co. Proj. # 02-0045 Ashley Grove Sec. F Proposed Five Forks Village South Subdivision Proposed 16" Oversized Water Line Co. Proj. # 02-0045 Proposed Offsite Wa st ewate r Lin e Co. Proj. # 02-0045 Five Forks Village Sec. 1 Chesterfield Coun~ Department of Utilities Development Section CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: December 17, 2003 Subject: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Item Number: 10.A. Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and Administrator: sewer contracts were executed by the County Contract Number: Project Name: 99-0068 Forest View - The Vineyard, Sections 1 & 3 (Formerly Forest View Sections 6 & 7) Developer: Forest View Development, LLC Contractor: William M. Harmon Contractors Contract Amount: Water Improvements - Wastewater Improvements - $78,180.00 $142,774.03 District: Matoaca Preparer: Craig S. Bryant Title: Director of Utilities Attachments: -~ Yes No Agenda Item December 17, 2003 Page 2 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 03-0025 Servpro @ Clover Hill Industrial Park Deerhill Road A.T.B., LLC J. Steven Chafin, Incorporated Water Improvements - Clover Hill $48,000.00 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 03-0159 Braxton Recreation Center W. S. Carnes, Incorporated Shoosmith Brothers Construction Company, Inc. Water Improvements - $24,387.00 Wastewater Improvements - $5,107.00 Dale 000 .3,5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 17, 2003 Item Number: 10.B. Subiect: Status of General Fund Balance, District Improvement Fund, and County Administrator's Comments: Reserve for Future Lease Purchases Capital Projects, County Administrator: Board Action Requested: Summary of Information: Preparer: Lane B. Ramsey Attachments: ¥¢s No Title: County Administrator 00 136 BOARD MEETING DATE 07/01/03 11/25/03 11/25/03 11/25/03 11/25/03 11/25/03 11/25/03 11/25/03 11/25/03 11/25/03 CHESTERFIELD COUNTY GENERAL FUND BALANCE December 17, 2003 DESCRIPTION FY2004 Budgeted Beginning Fund Balance Designate excess revenue (County) for non-recurring items in FY2005 Designate excess expenditures (County) for non-recurring items in FY2005 Designate excess expenditures (Schools) for non-recurring items in FY2005 Designate excess expenditures (Schools) for non-recurring items in FY2004 FY03 Results of Operations - Police for use in FY2004 FY03 Results of Operations - Fire for use in FY2004 FY2004 FY03 Results of Operations - MH/MR/SA for use in FY2004 FY03 Results of Operations - Projected CSA Shortfall for use in FY2004 AMOUNT (102,908) (3,133,048) (456,699) (349,922) (lOO,OOO) (lOO,OOO) (lOO,OOO) (43,000) (156,000) BALANCE $42,264,186 $42,161,278 $39,028,230 $38,678,308 $38,221,609 $38,121,609 $38,021,609 $37,921,609 $37,878,609 $37,722,609 000137 Board Meeting Date CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT December 17, 2003 Description FOR FISCAL YEAR 2002 BEGINNING JULY 1, 2001 4/4/2001 FY02 Budgeted Addition 4/4/2001 FY02 Capital Projects 7/25/2001 County's Master Plan Update 9/26/2001 Video equipment for Circuit and General District Courts 10/24/2001 360 West Corridor Plan 11/14/2001 Building Improvements (County Administration) 11/14/2001 Security Enhancements (MI-I/MR and County Administration) 2/27/2002 Consultant study to develop revitalization/ development strategy for the Cloverleaf Mall Area 4/24/2002 Settlement of the Route 10 widening condemnation lawsuit with Heritage Chevrolet 4/24/2002 Government Center Parkway Project - partial funding ($1.25 million project) FOR FISCAL YEAR 2003 BEGINNING JULY 1, 2002 4/10/2002 FY03 Budgeted Addition 4/10/2002 FY03 Capital Projects 8/28/2002 Purchase land for athletic facilities at Spring Run Elementary School, closing costs, and environmental assessment FOR FISCAL YEAR 2004 BEGINNING JULY 1, 2003 4/9/2003 FY04 Budgeted Addition 4/9/2003 FY04 Capital Projects 7/23/2003 National search for a developer to revitalize the Cloverieaf Mall area 10/8/2003 Debris pick-up program due to Hurricane Isabelle Amount 8,800,000 (7,579,700) (85,000) (90,000) (70,000) (170,000) (107,000) (5O,OOO) (250,000) (75,000) 8,600,000 (7,277,800) (140,000) 9,354,000 (8,559,30O) (44,000) (1,000,000) Balance 9,988,012 2,408,312 2,323,312 2,233,312 2,163,312 1,993,312 1,886,312 1,836,312 1,586,312 1,511,312 10,111,312 2,833,512 2,693,512 12,047,512 3,488,212 3,444,212 2,444,212 Prepared by Accounting Department November 30, 2003 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began 04/99 06/99 1/01 03/01 04/01 11/00 09/01 03/03 APPROVED AND EXECUTED Description Public Facility Lease - Juvenile Courts Project School Copier Lease #1 - Manchester High School Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Telephone System Upgrade School Copier Lease #2 - Manchester High School School Copier Lease #3 - Chester Middle School School Server Lease Certificates of Participation - Building Construction, Expansion and Renovation TOTAL APPROVED AND EXECUTED Original Amount $16,100,000 43,587 13,725,000 1,222,411 20,268 20,268 278,372 6,100,000 $37,509,906 Date Ends 11/19 05/04 11/21 03/05 03/06 09/05 07/05 11/23 Outstanding Balance 11/30/03 $12,880,000 5,182 11,885,000 264,893 10,652 8,564 113,886 6,100,000 $31,268,177 PENDING EXECUTION Description None Approved Amount 000 40 CHESTERFIELD COUNTY ~/~~ BOARD OF SUPERVISORS Page 1 of 1 ~~ AGENDA Meetin~l Date: December 17, 2003 Item Number: 10.C. Subiect: Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: 1 Yes 00~$44 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 17, 2003 Item Number: 11. Subject: Closed Session County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Closed session pursuant to § 2.2-3711(A) (1), Code of Virqinia, 1950, as amended, relating to the performance of a specific employee of the County. Preparer: Steven L. Micas Title: County Attorney 63519.1 Attachments: -~ Yes No # 000145 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 17, 2003 Item Number: 15.A. Subject: Resolution Recognizing Mrs. Susan kKalanges for Service on the Chesterfield Community Services Board County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to adopt a Resolution recognizing Mrs. Susan R Kalanges upon the completion of her third appointed term on the Community Services Board. Summary oflnformation' (See resolution attached) Preparer: Georqe E. Braunstein Title: Executive Director MH/MR/SA Department Attachments: Yes ~-~ No 00146 RECOGNIZING MRS. SUSAN R. KALANGES FOR HER SERVICE ON THE CHESTERFIELD COM~g3NITY SERVICES BOARD WHEREAS, Mrs. Susan R. Kalanges, representing the Bermuda Magisterial District, has served as a dedicated and faithful member of the Chesterfield Community Services Board since her appointment by the Board of Supervisors in May 1992; and WHEREAS, during her three terms as a member of the Chesterfield Community Services Board, Mrs. Kalanges has served with distinction on the Executive Committee in the office of Secretary, and the office of Vice Chair as well as Chair of the Program Committee and Finance Committee, and member of the Audit Committee, Residential Ad Hoc Committee, Research Committee, and the Member SMI Planning Team; and WHEREAS, on behalf of the Chesterfield Community Services Board, Mrs. Kalanges has been active on the state level as the HPR IV Representative at state budget hearings and is recognized as an articulate advocate for quality behavioral health care; and WHEREAS, Mrs. Kalanges has for a number of years been an active volunteer and concerned citizen of Chesterfield County, serving in numerous leadership capacities including the Board of Chesterfield Citizens for People with Retardation, St. Paul's Church Committee for Hull Street Shelter for the Homeless, and the Army Community Services; and WHEREAS, Mrs. Kalanges has been appointed by the Governor to the Board of the Virginia Office of Protection and Advocacy and serves on the Board of the Commonwealth Community Trust; and WHEREAS, Mrs. Kalanges is acknowledged locally and throughout the Commonwealth for her steadfast dedication and genuine concern for persons with mental disabilities. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 17th day of December 2003, publicly recognizes Mrs. Susan R. Kalanges and expresses sincere appreciation for her many years of commitment and significant contributions in the provision of quality mental health, mental retardation and substance abuse services to the citizens of Chesterfield County. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mrs. Kalanges and that this resolution be permanently recorded among the papers of the Board of Supervisors of Chesterfield County, Virginia. 000t47 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 17, 2003 Item Number: 15.B. Subject: Recognizing Mr. James Kalanges, for His Service as the Representative for the Bermuda District as a Member of the Chesterfield County Solid Waste Advisory Committee County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information Staff requests the Board adopt the attached resolution recognizing Mr. James Kalanges for eight years of service representing the Bermuda District as a member of the Chesterfield County Solid Waste Advisory Committee. Preparer: Francis M. Pitaro Title: Director of General Services Attachments: Yes ~1 No RECOGNIZING MR. JAMES KALANGES FOR HIS SERVICE TO THE CHESTERFIELD COUNTY SOLID WASTE ADVISORY COMMITTEE WHEREAS, Mr. James Kalanges represented the Bermuda District as a member of the Chesterfield County Solid Waste Advisory Committee from March 1995 to November 2003; and WHEREAS, Mr. Kalanges provided guidance and assistance in the development of the county's curbside recycling program; and WHEREAS, Mr. Kalanges provided valuable insight while helping to establish the strategic plan for the Division of Waste and Resource Recovery; and WHEREAS, Mr. Kalanges was always cognizant of the important roles played by both the county and the private collectors in providing environmentally safe solid waste management systems in the county; and WHEREAS, Mr. Kalanges provided wise and professional guidance to staff on all areas of solid waste management during his tenure on the Solid Waste Advisory Committee; and WHEREAS, the division will continue to work with the solid waste industry to provide county residents with the best refuse collection services available. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 17th day of December 2003, publicly expresses its sincere gratitude and appreciation to Mr. James Kalanges for his service to the county as a member of the Solid Waste Advisory Committee representing the Bermuda District. AND, BE IT FURTHER RESOLVED, that a copy of this resolution is presented to Mr. Kalanges and that this resolution be permanently recorded among the paper of this Board of Supervisors of Chesterfield County, Virginia. 000149 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 17, 2003 Item Number: 15.C. Subject: Resolution Recognizing Mrs. Dorothy K. Jaeckle for Contributions to the Chesterfield County Committee on the Future County Administrator's Comments: County Administrator: Board Action Requested: The Committee on the Future has requested that the Board of Supervisors commend and recognize Mrs. Dorothy K. Jaeckle for outstanding service to Chesterfield County through her representation on the Committee on the Future. Summary of Information: Mrs. Dorothy K. Jaeckle was appointed to the Committee on the Future in 1992, served as Vice-Chairman from January through August 1996, and as Chairman from September 1996 through January 2000. During the twelve years that Mrs. Jaeckle served on the Committee, the group developed the county's Economic Development and the Neighborhood Preservation strategic plans, studied youth in the county, and the aging of the population. She provided key leadership in the writing and presentation of four reports ~Economic Development: Strategies for Success," "Neighborhood Preservation: Strategies Now For Success in the Future," ~Youth Development: Today's Youth, Tomorrow's Leaders" and "The Aging of the Population: Choices, Options and Benefits of Aging." Preparer: Mary C. Kruse Title: Government Affairs Analyst Attachments: Yes ~-~ No #O00:L$O RECOGNIZING MRS. DOROTHY K. JAECKLE FOR HER SERVICE TO THE COMMITTEE ON THE FUTURE WHEREAS, the Chesterfield County Committee on the Future was established in 1987 by the Board of Supervisors and included in the County Charter for the purpose of assessing the future and long range challenges facing the county, advising the Board of Supervisors, and making recommendations for minimizing the adverse effect of future changes on the county; and WHEREAS, Mrs. Dorothy Jaeckle was appointed as a member of the Committee in 1992; and WHEREAS, Mrs. Jaeckle has served the citizens of the Bermuda District with distinction; and WHEREAS, Mrs. Jaeckle served as Vice Chairman from January 1996 through August 1996 and as Chairman of the Committee from September 1996 through January 2000; and WHEREAS, the Committee prepared the strategies for success report on "Economic Development" making specific recommendations in the areas of strengthening the county's workforce, planning for growth and development, and preparing for the residents' needs and their impact on economic development; and WHEREAS, the Committee created the "Neighborhood Preservation" report developing strategies to strengthen county communities by offering recommendations related to community organizations, neighborhood schools, community safety, crime prevention, and the maintenance, rehabilitation, and design of public and private facilities; and WHEREAS, the Committee prepared the ~Youth Development" report creating recommendations to maximize the opportunity for Chesterfield County youth to become engaged contributors within their communities through community, church, and private organizations, volunteerism, and school involvement; and WHEREAS, Mrs. Jaeckle served as the Chairman of the Committee during the development of the "Youth Development" report; and WHEREAS, the Committee completed the ~Aging of the Population" report recognizing the opportunities created by the growing population of senior citizens, acknowledging the collective community obligation to meet seniors' needs, and offering suggestions that address the needs and opportunities of senior citizens in the areas of health, information services, mobility, education, social and leisure time, finances and housing; and WHEREAS, Mrs. Jaeckle has dedicated countless hours to the Committee during the past twelve years. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 17th day of December 2003, publicly recognizes Mrs. Dorothy Jaeckle and commends her for her dedication and outstanding service to the Committee on the Future and to the citizens of Chesterfield County. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mrs. Jaeckle and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 0001 il CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 17, 2003 Item Number: 15.D. Subiect: Resolution Recognizing Mr. Phillip G. Cunningham for 12 ~ears of Service on the Chesterfield Planning Commission County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Mr. Cunningham served on the Chesterfield Planning Commission, representing the Bermuda District, from January 1, 1992 until December 21, 2003. Preparer: Thomas E. Jacobson Title: Director of Planning DATA/AGENDAJ2OO3/DEC/2OO3/RESOLUTIONFORCUNNINGHAM/GOK Attachments: Ycs 00O15;8 RECOGNIZING MR. PHILLIP G. CUNNINGHAM FOR HIS SERVICE TO CHESTERFIELD COUNTY WHEREAS, Mr. Phillip G. Cunningham diligently and effectively served Chesterfield County as the Planning Commissioner from Bermuda District from January 1992 to December 2003; and WHEREAS, Mr. Cunningham provided strong leadership on the shaping of the growth, development and improvement of Bermuda District and the entire county during these twelve years; and WHEREAS, Mr. Cunningham actively worked for the improvement of the Jefferson Davis Corridor by hosting community discussions that led to the adoption of the Jefferson Davis Corridor Plan; developing unique zoning and development standards for the corridor; and participating in discussions that resulted in the creation of the Jefferson Davis Enterprise Zone; and WHEREAS, Mr. Cunningham actively participated in the formation and development of the Jefferson Davis Association; tirelessly participated in its numerous early morning meetings; and significantly contributed to many of the association's successful projects; and WHEREAS, Mr. Cunningham was an active participant in the zoning and approval of the award winning Winchester Greens project; and WHEREAS, Mr. Cunningham diligently worked for the improvement of the Village of Chester through negotiation and successful approval of detailed quality development standards for the Chester Village Green project; the village-style design standards for the entire village area; the successful siting of the library adjacent to the village green; and the renovation of Thomas Dale High School; and WHEREAS, Mr. Cunningham actively negotiated many zoning cases, site plan and subdivision appeals which set a quality standard for the entire Bermuda District; and WHEREAS, Mr. Cunningham successfully participated in the community discussion and development of the Riverfront Plan, Southern Jefferson Davis Corridor Plan, Consolidated Eastern Area Plan, Southern and Western Area Plan, and related ordinances; and WHEREAS, Mr. Cunningham supported numerous planning projects which improved the quality of life for all county citizens; among these were public facility plans and projects, water quality plans and standards, park plans and projects, growth management initiatives, detailed communication tower standards, and detailed zoning and subdivision standards; and WHEREAS, Mr. Cunningham's contribution and leadership on Planning Commission committees including the sign ordinance and manufactured home park issues was especially meritorious; and WHEREAS, Mr. Cunningham excelled at working with citizens, developers, and county staff towards the development of high quality projects for the benefit of present and future residents. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 17th day of December 2003, publicly recognizes Mr. Phillip G. Cunningham and honors his contributions to the citizens of Chesterfield County. 000 .53 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 17, 2003 Item Number: 15.E. Subiect: Resolution Recognizing The Honorable Jack McHale County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requested that the following resolution be adopted. Summary of Information: This resolution recognizes The Honorable Jack McHale for his years of leadership and dedication to Chesterfield County and its residents. Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: Yc$ #Oo01s,I RECOGNIZING MR. JACK McHALE FOR HIS SERVICE ON THE CHESTERFIELD COUNTY BOARD OF SUPERVISORS WHEREAS, Mr. Jack McHale was elected to the Chesterfield County Board of Supervisors representing the Bermuda District beginning in January 1992 and served continuously until December 2003, twice winning re-election; and WHEREAS, Mr. McHale served as Vice Chairman from January-September 1994 and again in 2003, and as Chairman in 1995; and WHEREAS, Mr. McHale is widely respected for his integrity, judgment and commitment to providing his constituents and all the residents of Chesterfield County with the best possible local government services at the lowest possible cost; and WHEREAS, during his tenure on the Board, Mr. McHale was instrumental in obtaining Community Block Grant funds for the Bensley/Bermuda Volunteer Rescue Squad; the Bensley Community Building expansion; the Bensley Community Center Operations; Bensley Volunteer Fire Department vehicles; equipment for the Centralia Fire Department; Communities In Schools; the Crescent Park Sewer Line Extension; the Jefferson Davis Enterprise Center; the Winchester Green Child Development Center; the Regional Community Leadership Program; Youth Programs and more; and WHEREAS, with Mr. McHale's leadership, important technology upgrades were accomplished for Bellwood, Bensley, Gates, Curtis, Ecoff, Enon and Harrowgate elementary schools and for Chester Middle School, along with Thomas Dale High School; and WHEREAS, Mr. McHale initiated streetlight installations, Parks and Recreation improvements, many community events and a wide array of other quality-of-life improvements in the Bermuda District; and WHEREAS, during his service on the Board, Mr. McHale was a stalwart advocate for reducing the county's real estate tax rate, which was reduced twice by the Board of Supervisors; and WHEREAS, Mr. McHale has served the county and the region in such diverse and vital organizations as the Appomattox Basin Industrial Development Corporation; the James River Advisory Council; the Carpenter Center Board of Directors; the Richmond Metropolitan Convention and Visitors Board of Directors and Executive Committee; the Richmond Regional Planning District Commission; the Budget and Audit Committee; the Chesterfield-Colonial Heights Social Services Board; the School Board Liaison Committee; the Capital Region Airport Commission; and the Courts Space and Family Courts Committee; and WHEREAS, Mr. McHale was instrumental in the opening of the new Chester Library, the Jefferson Davis District Police Station and the Small Arms Training Facility used by the county's Public Safety personnel; and WHEREAS, during his service on the Board of Supervisors, important regional projects reached fruition, including the new Greater Richmond Convention Center, which is the largest regional center in Virginia; the widening of Chippenham Parkway from Hull Street Road to Jefferson Davis Highway; the widening of Chippenham Parkway from Powhite Parkway to Hull Street Road; new business locations and expansions totaling nearly $2 billion in new investments and more than 30,000 new jobs; and WHEREAS, Mr. McHale was one of the original proponents of Chesterfield County's ~Total Quality" initiative, which has led to AAA bond ratings from all three major bond rating agencies; attainment of the prestigious U. S. Senate Productivity and Quality Award; the Award for Continuing Excellence and many other awards; and WHEREAS, Mr. McHale will conclude his service on the Board of Supervisors on December 31, 2003. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield Board of Supervisors, this 17th day of December 2003, on behalf of the grateful citizens of Chesterfield County, extends its sincere appreciation to Mr. Jack McHale for his selfless and dedicated public service, and wishes him much happiness and continued success in all his endeavors. ~00~55 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 17, 2003 Item Number: 15.F. Subject: Presentation by the Jefferson Davis Association to the Honorable Jack McHale County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Mr. Bryan Walker of the Jefferson Davis Association will make a presentation to the Honorable Jack McHale for his service to the Jefferson Davis corridor. Preparer: Lisa Elko, CMC Title: Clerk to the Board Attachments: ['--~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 17, 2003 Item Number: 15.G. Subiect: Recognizing Matthew Justin Melfa, Troop 829, Sponsored by Saint Matthias' Episcopal Church; Brent Alexander Mathisen, Michael Gilbert McDonough, Andrew Branning Kirk, and Michael Andrew Sidell all of Troop 876, Sponsored by Mount Pisgah United Methodist Church; Thomas Anthony Fletcher, Jr., and Matthew William Piper, Both of Troop 890, Sponsored by The Brandermill Church; Brandon-William David Hawkins, Troop 819, Sponsored by Saint John's Episcopal Church; Gerald Troy Bedford, Matthew Ryan Defibaugh, and Shane Michael Rowley all of Troop 886, Sponsored by Trinity United Methodist Church Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution Summary of Information: Matthew Justin Melfa, Troop 829; Brent Alexander Mathisen, Michael Gilbert McDonough, Andrew Branning Kirk, and Michael Andrew Sidell all of Troop 876; Thomas Anthony Fletcher, Jr., and Matthew William Piper, Both of Troop 890; Brandon-William David Hawkins, Troop 819; Gerald Troy Bedford, Matthew Ryan Defibaugh, and Shane Michael Rowley all of Troop 886, Upon Attaining Rank of Eagle Scout. They will be present at the meeting, accompanied by members of their families, to accept the resolutions. Midlothian District Matthew Justin Melfa Parents: Phil and Phyllis Matoaca District Michael Andrew Sidell Parents: Keith and Rose Brent Alexander Mathisen Parents: Mike and Terry Michael Gilbert McDonough Parents: Patrick and Carolyn Andrew Branning Kirk Parent: Linda Reilly Dale District Matthew Ryan Defibaugh Parents: Kenneth and Brenda Shane Michael Rowley Parents: Gregory and Lori Thomas Anthony Fletcher, Jr. Parents: Tom and Marian Clover Hill District Matthew William Piper Parents: Bruce and Susan Bermuda District Brandon-William David Hawkins Parents: Joe and Wendy Gerald Troy Bedford Parents: Richard and Tina Preparer: Lisa H. Elko Attachments: Yes [--~ No Title: Clerk to the Board RECOGNIZING MATTHEW JUSTIN MELFA UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Matthew Justin Melfa, Troop 829, sponsored by Saint Matthias' Episcopal Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Matthew has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 17th day of December 2003, publicly recognizes Mr. Matthew Justin Melfa, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 000:1. i8 RECOGNIZING BRENT ALEXANDER MATHISEN UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Brent Alexander Mathisen, Troop 876, sponsored by Mount Pisgah United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Brent has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 17th day of December 2003, publicly recognizes Mr. Brent Alexander Mathisen, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 000 $9 RECOGNIZING MICHAEL GILBERT McDONOUGH UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Michael Gilbert McDonough, Troop 876, sponsored by Mount Pisgah United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Michael has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 17th day of December 2003, publicly recognizes Mr. Michael Gilbert McDonough, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 000'160 RECOGNIZING ANDREW BRANNING KIRK UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Andrew Branning Kirk, Troop 876, sponsored by Mount Pisgah United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Drew has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 17th day of December 2003, publicly recognizes Mr. Andrew Branning Kirk, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 000161 RECOGNIZING MICHAEL ANDREW SIDELL UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship trainin9 and promote physical fitness; and WHEREAS, after earnin~ at least twenty-one merit bad~es in a wide variety of skills includin9 leadership, service and outdoor life, servin9 in a leadership position in a troop, carryin~ out a service project beneficial to his community, bein~ active in the troop, demonstratin~ Scout spirit, and livin~ up to the Scout Oath and Law; and WHEREAS, Mr. Michael Andrew Sidell, Troop 876, sponsored by Mount Pisgah United Methodist Church, has accomplished those high standards of commitment and has reached the lon~-sou~ht ~oal of Ea~le Scout, which is earned by only four percent of those individuals enterin~ the Scoutin9 movement; and WHEREAS, 9rowin~ through his experiences in Scouting, learnin~ the lessons of responsible citizenship, and endeavorin~ to prepare himself for a role as a leader in society, Michael has distinquished himself as a member of a new ~eneration of prepared youn~ citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 17th day of December 2003, publicly recognizes Mr. Michael Andrew Sidell, extends congratulations on his attainment of Eagle Scout, and acknowledges the ~ood fortune of the County to have such an outstandin~ youn~ man as one of its citizens. O0016a RECOGNIZING THOMAS ANTHONY FLETCHER, JR. UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Thomas Anthony Fletcher, Jr., Troop 890, sponsored by The Brandermill Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Tom has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 17th day of December 2003, publicly recognizes Mr. Thomas Anthony Fletcher, Jr., extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. RECOGNIZING MATTHEW WILLIAM PIPER UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Matthew William Piper, Troop 890, sponsored by The Brandermill Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Matthew has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 17th day of December 2003, publicly recognizes Mr. Matthew William Piper, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. RECOGNIZING BRANDON-WILLIAM DAVID HAWKINS UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Brandon-William David Hawkins, Troop 819, sponsored by Saint John's Episcopal Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Brandon has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 17th day of December 2003, publicly recognizes Mr. Brandon-William David Hawkins, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 000 L65 RECOGNIZING GERALD TROY BEDFORD UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Gerald Troy Bedford, Troop 886, sponsored by Trinity United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Gerald has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 17th day of December 2003, publicly recognizes Mr. Gerald Troy Bedford, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 000 66 RECOGNIZING SHANE MICHAEL ROWLEY UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Shane Michael Rowley, Troop 886, sponsored by Trinity United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Shane has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 17th day of December 2003, publicly recognizes Mr. Shane Michael Rowley, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 000 67 RECOGNIZING MATTHEW RYAN DEFIBAUGH UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Matthew Ryan Defibaugh, Troop 886, sponsored by Trinity United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Matthew has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 17th day of December 2003, publicly recognizes Mr. Matthew Ryan Defibaugh, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 000 .68 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: December 17, 2003 Item Number: 17.A. Subject: Public Hearing to Consider Adoption of an Ordinance to Amend the Erosion and Sediment Control Ordinance County Administrator's Comments: / County Administrator: Board Action Requested: The Board of Supervisors is requested to adopt proposed amendments to the Erosion and Sediment Control Ordinance. Summary of Information: In June of 2002, the County's Erosion and Sediment Control program was reviewed by the State Dept. of Conservation & Recreation (DCR). As a result of this review, DCR concluded that the Erosion and Sediment Control ordinance needed to be updated to include a schedule of civil penalties and several other amendments resulting from changes to the State Erosion and Sediment Control Law. Staff has revised the ordinance incorporating the civil penalties mandated by DCR and has included other provisions that will strengthen the implementation of erosion and sediment control measures. The following are some of the other key proposed amendments: · Verbiage is added requiring Certified Responsible Land Disturbers, hired by the permit holder, to conduct regular inspections, maintain records of those inspections, to make such records available for review by the Dept. of Environmental Engineering and to attend pre-construction meetings. · Requirement holding Land Disturbance Permit holders responsible for the clean up of sediment that has impacted downstream properties and/or waters. Provision for the issuance of summonses for violations of the ordinance, with the option of paying the fine directly to the county. Such civil penalties would be designated for the purpose of minimizing, preventing, managing or mitigating the pollution of the waters of the county. Preparer: Joan Salvati Title: Water Quality Administrator Attachments: Ycs ~-~No 000169 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 · An increase in the program administration fee is proposed to partially offset the cost of two additional Sr. Construction Drainage inspectors. · A provision requiring temporary sediment basins in the Swift Creek Reservoir watershed until such time as the Watershed Management Plan for the Swift Creek Reservoir has been approved by the Dept. of Environmental Quality and the Corps of Engineers. The Dept. of Conservation has given the county until January of 2004 to adopt the revised ordinance. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY ADDING SECTION 8-1.1 AND AMENDING AND RE-ENACTING SECTIONS 8-1, 8-2, 8-4, 8-5, 8-6, 8-7, 8-8, 8-9, 8-10, 8-11, 8-12, 8-13, 8-14, 8-15 and 8-17 RELATING TO EROSION AND SEDIMENT CONTROL AND ESTABLISHING CIVIL PENALTIES FOR VIOLATIONS OF THE ORDINANCE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Chapter 8 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 8-1. Definitions. (a) When used in this chapter, the following terms shall have the following meanings: Agreement in lieu of a plan: A contract between the plan-approving authority and the owner that specifies conservation measures that must be implemented in the construction of a single-family residence; this contract may be executed by the plan-approving authority in lieu of a formal site plan. Certificate of occupancy: A certificate of use and occupancy issued under the Uniform Statewide Building Code, but not including a temporary certificate of use and occupancy. Conservation standards: The standards contained in the Virginia Erosion and Sediment Control Regulations and in chapter 3 of the current edition of the Virginia Erosion and Sediment Control Handbook for controlling erosion and sedimentation. County: The County of Chesterfield. Department: The State Department of Conservation and Recreation. Designated agent: The person designated by the applicant for a land-disturbance permit to act on behalf of the applicant and to accept service of legal process for the applicant. Development: A tract of land developed or to be developed as a single unit under single ownership or unified control which is to be used for any business or industrial purpose or a subdivision as defined in Chapter 17 of the Chesterfield County Code. Environmental engineer: The director of the Chesterfield County Department of Environmental Engineering or his designee. Land Disturbance Permit: A permit issued by the Department of Environmental Engineering for the clearing, filling, excavating, grading or transporting of land or for any combination thereof or for any purpose set forth herein. When the land disturbing activity is 0505:62927.2 Revised 12/5/03 4:20 p.m. 1 00O171 in conjunction with the construction of a dwelling, the building permit issued by the Building Official shall be the land disturbance permit. Plan: The erosion and sediment control plan required by this chapter and by Va. Code §10.1-560, et. seq. Program authority: The County of Chesterfield. The Director of the Department of Environmental Engineering, or his designee, is the designated authority to administer this program. Responsible Land Disturber: The individual designated in writing by the holder of the land disturbance permit to be in charge of and responsible for carrying out a land-disturbing activity covered by an approved plan or an agreement in lieu of a plan. The responsible land disturber must hold a certificate of competence as provided by Va. Code §10.1-561. Single-family residence, separately built: A dwelling that is occupied exclusively by one family and that is not located in a residential subdivision. Silviculture: Forest management, including but not limited to the harvesting of timber, the construction of roads and trails for forest management purposes, and the preparation of property for reforestation that is conducted in accordance with the silvicultural best management practices developed and enforced by the State Forester pursuant to Va. Code §10.1-1105. Soil and Water Conservation District: The district or districts established by the Virginia Soil and Water Conservation Board pursuant to Va. Code § 10.1-506, et. seq. which includes Chesterfield County. Stabilized land: Land that will withstand normal exposure to atmospheric conditions without incurring erosion damage. Subdivision: Shall have the same meaning as the term is given in the county's subdivision ordinance. (b) When used in this chapter, the following terms shall have the same meaning as set forth in o,.,~ ^~ w:~;.; n Va. Code, § 10.1-560: Applicant Certified inspector Certified plan reviewer Certified program administrator 0505:62927.2 Revised 12/5/03 4:20 p.m. 2 000:1.7;8 Erosion impact area Land-disturbing activity Local Erosion and Sediment Control Program Owner Permittee Person Plan-approving authority State waters. Sec. 8-1.1. Adoption of State Erosion Control Regulations. Pursuant to Va. Code § 10-562, Chesterfield County adopts the Virginia Erosion and Sediment Control Regulations as the authority that governs the County's local erosion and sediment control program. Sec. 8-2. Approval of land-disturbing activity. (a) Except as provided in this chapter, no person shall engage in land-disturbing activity unless the person has obtained a land disturbance permit from the county and is displaying the permit on the site where the land disturbing activity is taking place. No person shall install a septic tank h-ne or drainage field in a Resource Management Area as defined in pp a~.4~.~a ~. ~ .... ~ ....a; ..... unless the Chesapeake Bay reservation area Ordinance, ....................... person has obtained a land disturbance permit and is displaying a permit on the site where the septic tank tree or draina-g~ field is being installed. (b) Persons who own, occupy or operate private lands on which .~,4~.,1~- .... l hagic'alt'aral er fo, rest !ands agriculture, horticulture or silviculture is practiced shall be exempt from the requirements of this chapter for all activity that takes place on that land that is exempt from the definition of land-disturbing activity set forth in Cede of Virginia Va. Code, § 10.1-560. This exemption shall not apply to silvicultural activities if there is full and continued compliance with silvicultural best management practices, developed and enforced by the State Forester pursuant to Va. Code §10.1-1105, during and after the land disturbing activity. This exemption shall not apply to land disturbing activities including the cleating of trees for the purpose of establishing a residential lawn on land in an agriculturally zoned district where the use is residential. This exemption shall also not apply to land which has been rezoned or converted, or which is proposed to be rezoned or converted, at the request of the owner or previous owner from an agricultural to a residential, commercial or industrial zoning district or use. 0505:62927.2 Revised 12/5/03 4:20 p.m. 3 (c) General woodlot management conducted on lands that are in an agricultural zoning district and in conformance with sound silvicultural practices as confirmed by the State Forester or person holding a Bachelor of Science degree in forestry shall be exempt from the requirements of this chapter. For the purposes of this chapter, general woodlot management does not include the removal of stumps except for logging road and log deck construction. (d) The removal of uprooted tree stumps resulting from storm damage shall also be exempt from the requirements of this chapter. ¢---)(e) Electric, natural gas and telephone utility companies, interstate and intrastate natural gas pipeline companies and railroad companies shall be exempt from the requirements of this chapter for projects that are exempt from local erosion and sediment control regulation pursuant to r,^,~ ^~, xT:~:,~ ......... e, .....Va. Code, § 10.1-563(D); provided, however, that ot~3tde-av, d ""~:'",-~--,a such companies shall comply with the filing requirements of Code c,~'· Virginia Va. Code, § 10.1-563(D), as enforced by the Department of Conservation & Recreation. (f) State agency projects are exempt from the provisions of this chapter except as provided for in Va. Code § 10.1-564. 000 Sec. 8-4. Land-disturbance permits. (a) The environmental engineer shall not issue a land-disturbance permit to an applicant who has submitted a land-disturbance permit application unless: (1) The applicant has submitted an erosion and sediment control plan that has been approved by the environmental engineer as meeting the conservation standards; (2) The pevsqm owner and responsible land disturber, as designated by the owner, who are responsible for implementing and maintaining the erosion and sediment control plan ~ certify that he they will perform the erosion and sediment control measures included in the plan and any other erosion and sediment control measures deemed necessary by the environmental engineer. When requested to do so by the owner, permit holder or responsible land disturber, the environmental engineer shall prepare a written document identifying what additional measures not included in the approved erosion and sediment control plan are necessary and provide the same to the owner, permit holder and responsible land disturber; (3) The applicant has paid the program administration fee and posted the bond, letter of credit or cash escrow required by this chapter; (4) The applicant has implemented and maintained adequate erosion and sediment control measures for any land-disturbing activity that has already taken place; 0505:62927.2 Revised 12/5/03 4:20 p.m. (5) Any site plan or improvement sketch required by the zoning ordinance has been approved by the county and, when necessary, by the Virginia Department of Transportation. However, if the grading, drainage, floodplain erosion and sediment control and Chesapeake Bay Act Ordinance requirements have been met to the satisfaction of environmental engineer and the site plan has been deemed to be substantially approved by the site plan review team, the i 1 ginee~A *ha o;I-~ ~1~ hno 1~. A .... A ~-~ k .... env ronmenta en r .......... ~, A~ .... *:~. ~f *h ..... : ...... t.1 ~..: ........ g~ : ..... a may issue the land disturbance pe~it; (6) Any tentative subdivision that is required by the subdivision ordinance has been approved by the county and any road and drainage plan that is required by the subdivision ordinance has been approved by the county and the Virginia Department of Transportation; (7) Copies of the following have been provided: a_. aAny wetlands permits that are required by federal or state law have been ,.,.~.~:,-,-,,..4 ,-,. ,.. ..... ; ...... ~' ~ ...... issued by the applicable state and federal regulatory agencies, or documentation has been submitted to the environmental engineer from a qualified wetlands expert, approved by the env ronmenta en r, .... : ...... ,.~ ~..: ....that establishes that a wetlands permit is not required by federal or state law; and b. A Virginia Pollutant Discharge Elimination System (VPDES) General Permit Registration Statement and Permit Fee form (as developed by the Department of Environmental Quality) for construction sites of one acre or more, if required. (8) The applicant has appointed a designated agent if the applicant does not reside in Virginia or is a corporation or a partnership. (b) Land-disturbance permits shall remain in effect until the land-disturbing activity for which the permit was issued has been completed, as determined by the environmental engineer, unless the permit provides for a different effective time period or unless the environmental engineer, or his designee, revokes the permit~. (c) Any person who engages in land disturbing activity on land which is more than 2,500 square feet in area but less than 10,000 square feet in area and that is located in a Chesapeake Bay preservation area shall be issued a land disturbance permit if the person has received minor site plan or improvement sketch approval and if there are no erosion and sediment control violations on the property, without having to comply with the provisions of subsection (a). 0505:62927.2 Revised 12/5/03 4:20 p.m. Sec. 8-5. Monitoring Reports and Inspections. (a) All applicants for land-disturbance permits shall expressly grant the environmental engineer the right to enter the property at all reasonable times before and after the permit is issued for the purpose of inspecting the property to determine whether the requirements of this chapter and of the approved erosion and sediment control plan are being met. The environmental engineer shall allow the owner, permittee or other individuals designated by the owner or permittee to be present during the inspection. (b) The environmental engineer may conduct pre-construction meetings with the contractor in charge of carrying out the approved plan, and the owner and/or permittee at the site of the land disturbing activity. The responsible land disturber shall be present at the pre- construction meeting. (c) The environmental engineer shall conduct periodic inspections of land disturbing activity as required by Va. Code §10.1-566(A) and in accordance with 4VAC50- 30-60. (d) The environmental engineer shall require the responsible land disturber to inspect the land disturbing activity on a regular basis, including prior to and immediately after any runoff producing storm events, as determined by the environmental engineer; and shall ensure compliance with the approved plan and/or any other measures deemed necessary by the environmental engineer. When requested by the owner, permit holder or responsible land disturber the environmental engineer shall prepare a written document identifying what additional measurers not included in the approved erosion and sediment control plan are necessary and provide the same to the owner, permit holder and responsible land disturber. (e) The environmental engineer may require the responsible land disturber to maintain records of all inspections by the responsible land disturber and to determine whether the measures required in the approved plan are effective in controlling erosion and sedimentation. Any such records shall be made available to the environmental engineer for review. If the environmental engineer determines that records of the responsible land disturber's inspections must be maintained, such requirement shall be incorporated in the construction narrative or requested, or if the requirement is imposed after issuance of the land disturbance permit, in writing by the environmental engineer. (f) The environmental engineer may require the responsible land disturber to ensure that perimeter control materials have been delivered or, as applicable, are available or installed prior to the issuance of a land disturbance permit. Sec. 8-6. Erosion and sediment control plans. (a) Applicants for land-disturbance permits shall submit to the environmental engineer an erosion and sediment control plan for review by the environmental engineer. The 0505:62927.2 Revised 12/5/03 4:20 p.m. 6 000176 erosion and sediment control plan shall identify any Chesapeake Bay preservation areas and shall contain all other information required by the Virginia Erosion and Sediment Control Law, the Virginia Erosion and Sediment Control Regulations. and the Virginia Erosion and Sediment Control Handbook. (b) The environmental engineer shall either approve or disapprove an erosion and sediment control plan within 45 days after it is submitted. All approvals and disapprovals shall be in writing. When a plan is disapproved, the environmental engineer shall inform the applicant of the reasons for the disapproval and shall g~-m~raJAy describe modifications to the plan that must be made in order for the plan to be approved. The environmental engineer shall grant written approval of the plan within 45 days of the plan's receipt if he determines that the plan meets the conservation standards. As a prerequisite to engaging in the land-disturbing activities shown on the approved plan, the owner shall certify that he will properly perform the conservation measures included in the plan and will conform to the provisions of this chapter and of Va. Code §10.1-560, et seq. and shall provide the name of an individual holding a certificate of competence, as provided by Va. Code §10-1-561, who will be in charge of and responsible for carrying out the land disturbing activity. Failure to provide the name of an individual holding a certificate of competence prior to engaging in land disturbing activities shall result in the application of the penalties provided in this chapter. (c) If the environmental engineer does not approve or disapprove an erosion and sediment control plan within 45 days after an applicant submits such a plan, the erosion and sediment control plan shall be approved. However, the applicant shall fulfill all of the other requirements of section 8-4 before the environmental engineer issues a land-disturbance permit to the applicant. (d) The environmental engineer shall require all erosion and sediment control plans to comply with the conservation standards and specifications contained in the Virginia Erosion and Sediment Control Handbook before they are approved. In cases where a conflict exists between the Virginia Erosion and Sediment Control Regulations (4VAC50-30) and the Virginia Erosion and Sediment Control Handbook, the terms of the Regulations shall take precedence over the terms of the Handbook. (e) For construction sites that are adjacent to sensitive environmental features such as RPAs, wetlands and floodplains, the approved plan may incorporate additional measures required by the environmental engineer to adequately prevent sediment from entering those resources. (-e-)(f) It shall be unlawful for any person to violate the provisions of an approved erosion and sediment control plan, or any other erosion and sediment control measures deemed necessary by the environmental engineer, as provided for in Va. Code § 10.1-560 et. seq. 4VAC50-30-40, and the most recently approved edition of the Virginia Erosion and Sediment Control Handbook. 0505:62927.2 Revised 12/5/03 4:20 p.m. 7 Sec. 8-7. Modifications to an approved plan. ............................... v ...... pproved an may be change_ the an-approving authority when: (a) ~ An inspection reveals that the plan is inadequate to control erosion and sedimentation and to satisfy applicable laws and/or regulations; or (b) r~: ...... + ............ + The responsible land disturber finds that because of changed circumstances or other reasons the approved plan groin-being cannot b_.e effectively m~tg,~m~-t~l carried out, and proposed amendments to the plan, consistent with the requirements of this ordinance, are agreed to by the plan- approving authority. Sec. 8-8. Responsibility for the erosion and sediment control plan. The owner shall be responsible for preparing, submitting and implementing the erosion and sediment control plan. The owner shall also be responsible for --"~;"*~;~;~" ~1, ......... ~ the following: (a) Engaging the services of a responsible land disturber as defined in this chapter; (b) Maintaining all measures required by the erosion and sediment control plan; (c) Removing erosion and sediment control measures after the environmental engineer determines that the land is stabilized; (d) Removing all sediment from sediment basins that are to be converted to permanent best management practice facilities as required by the environmental engineer; and (e) All sediment basins constructed in conjunction with single family subdivisions that drain to the Swift Creek Reservoir must remain in place and fully stabilized until such time as a joint permit from the US Army Corps of Engineers and the Virginia Department of Environmental Quality has been received which allow construction of the regional BMPs required by Article VI of Chapter 12 of this Code. 0505:62927.2 Revised 12/5/03 4:20 p.m. O00J.?8 (f) The restoration or repair of properties and/or waters that have been adversely affected by the transport of sediment from the project site which is deemed necessary by the environmental engineer, in consultation with the Water Quality Administrator, or his designee. Sec. 8-9. Erosion and sediment control plans for land-disturbing activity in more than one jurisdiction. Persons who propose to engage in land-disturbing activity on land which extends into the jurisdiction of another locality and who have obtained approval of a conservation plan from the Virginia Division Department of Conservation and Recreation, Division of Soil and Water Conservation shall notify the environmental engineer of the plan's approval. That approval shall fulfill the requirements of obtaining approval of an erosion and sediment control plan under this chapter. ~ The person shall provide to the environmental engineer written documentation that such conservation plan has been approved by the Department of Conservation and Recreation. The person shall also obtain a land-disturbance permit from the environmental engineer before engaging in land-disturbing activity in the county. Sec. 8-10. Revocation of permit. (a) If the permit holder fails to comply with the erosion and sediment control plan or with the requirements of the land-disturbance permit, the environmental engineer shall give notice to the permit holder of the failure to comply and shall require the permit holder to comply within a specified period of time. The environmental engineer shall give notice in the manner that is described in section 8-15. The environmental engineer shall revoke the land- disturbance permit if the permit holder has not complied within the specified time period contained in the notice. (b) When the environmental engineer revokes a land-disturbance permit, no land- disturbing activity shall take place on the site, except for activity that is required by the environmental engineer to comply and which is directly related to compliance with the erosion and sediment control plan or the land-disturbance permit, as set forth in the notice of failure to comply. Sec. 8-11. Certification required. (a) The county's environmental engineeri~g-d~pam~:~ shall at all times contain among i-ts his staff one certified program administrator, at least one certified plan reviewer, and at least one certified project inspector. Any person who received a certificate of competence from the Virginia Soil and Water Conservation Board for plan review, project administration or program administration before the mandatory certification provisions of Code of Virginia, § 10.1-561. I(A), were adopted shall be deemed to be certified. 0505:62927.2 Revised 12/5/03 4:20 p.m. (b) reviewer. inspector. All erosion and sediment control plans shall be approved by a certified plan All inspections of land-disturbing activity shall be conducted by a certified Sec. 8-12. Performance bond, cash escrow, or irrevocable letter of credit. (a) Applicants shall post a performance bond in favor of the county with an acceptable corporate surety, in an amount approved by the environmental engineer as sufficient to install the controls specified in the erosion and sediment control plan. The bond shall be conditioned on the faithful performance of the approved erosion and sediment control plan and shall indemnify and save harmless the county from any loss that results from the applicant's failure to comply with the requirements of this chapter. The form of the bond shall be approved by the county attorney. (b) In lieu of a performance bond, the applicant may submit to the environmental engineer a cash escrow or an irrevocable letter of credit which is approved as to form by the county attorney. The amount of the cash escrow or letter of credit shall be approved by the environmental engineer in the manner described in subsection (a). (c) The amount of the bond, cash escrow, or irrevocable letter of credit shall include an amount that is equal to ten percent of the installation cost to cover maintenance costs. (d) If the owner or permit holder does not faithfully perform the approved erosion and sediment control plan and t~.e .... ~ ...... ~,~ ~,~,; ........ ~ ........ c.,~,~ or any other measures deemed necessary by the environmental engineer, as provided for in Va. Code §10.1-560, et. seq. 4VAC50-30-40, and the most recently approved edition of the Virginia Erosion and Sediment Control Handbook, the environmental engineer shall revoke the land disturbance permit prior to using any funds that are posted to implement any portion of the erosion and sediment control plan; or other measures deemed necessary by the environmental engineer, t-he The person who posted the bond, letter of credit or cash escrow shall increase the bond, letter of credit or cash escrow back to the original amount approved by the environmental engineer before the environmental engineer reissues the land disturbance permit to the permit holder performs ~,..., .......................... e, ....... .~. (e) Any person who engages in land-disturbing activity on land that has received minor site plan approval pursuant to chapter 19 of the Code of Chesterfield County shall be exempt from the requirements of this section, except that he must obtain a land disturbance permit. (f) Within 60 days after all land-disturbing activity has been completed and the environmental engineer has determined that all land has been stabilized, any unexpended or unobligated funds that were posted or deposited with the environmental engineer pursuant to this section shall be released or refunded. For the purposes of this section, land-disturbing activity shall be considered to be complete when a certificate of occupancy has been issued or, 0505:62927.2 Revised 12/5/03 4:20 p.m. 10 000'180 in the case of a subdivision, when the board of supervisors has adopted a resolution requesting the state to accept the subdivision roads into the state highway system. Sec. 8-13. Fees. (a) The applicant shall pay a program administration fee to the county at the time that he submits to the environmental engineer an erosion and sediment control plan. The amount of the fee shall be: (i) For an erosion and sediment control plan for land which is 10,000 square feet or larger and not located in a proposed subdivision: ¢, n~n nn $1,360.00, plus $50.00 for each acre of land to be disturbed. (ii) For an erosion and sediment control plan for land which is 10,000 square feet or larger and located in a proposed subdivision:~..,..v....... '~' n~n nn $1,360.00, plus $50.00 for each lot. (iii) For an erosion and sediment control plan for land which is less than 10,000 square feet and is not to be used for a single-family residence: $100.00. (iv) For any building permit application or erosion and sediment control pl c^, ,...4 .,u~,~ ~o ,,~oo ~.~-, n nn~ ....... c~ ..~ that is to be used for a single-family residence, separately built or any amendment thereto that changes the proposed building footprint from that of the initial submission: ~ ~ ~ ~ (v) For resubmission of all or part of an erosion and sediment control plan for a subdivision or a residential development for which plan approval has previously been granted, there shall be a fee of $1,000.00 unless the resubmittal was requested by or on behalf of the County. (b) No program administration fee shall be required for an erosion and sediment control plan for land-disturbing activity that takes place in conjunction with a land use for which a minor site plan has been approved in accordance with the zoning ordinance. (c) If a land-disturbance permit is revoked, the applicant shall pay an administrative fee in an amount equal to one-half of the original program administration fee when the applicant applies to have the land-disturbance permit reissued. (d) No business located within an enterprise zone designated by the Commonwealth of Virginia shall be required to pay any of the fees described in this section. This exemption shall continue for the life of the enterprise zone. 0505:62927.2 Revised 12/5/03 4:20 p.m. 11 000181 Sec. 8-14. Approval required for certain existing conditions. (a) It shall be unlawful for any owner of land in an erosion impact area to willfully permit erosion and sedimentation of his land to cause reasonably avoidable damage or harm to adjacent or downstream property, roads, streams, lakes or ponds. (b) When the environmental engineer determines that erosion and sedimentation is occurring in an erosion impact area, he shall give notice of the erosion and sedimentation to the land owner in writing at the address for the owner contained in the real estate assessor's records, and require the owner to obtain a land-disturbance permit for the purpose of engaging in land-disturbing activity to control the erosion and sedimentation. If the owner fails or refuses to obtain a land-disturbance permit within five days after the notice is mailed, or if the owner fails or refuses to install or maintain the erosion and sediment controls required by the approved erosion and sediment control plan after the land-disturbance permit is issued and within five days after the environmental engineer has given him written notice of such failure or refusal, the owner shall be in violation of this chapter. The environmental engineer may extend the five-day period if the owner demonstrates good cause for an extension. (c) In order to prevent further erosion, the Department of Environmental Engineering may designate any land within the County as an erosion impact area. Sec. 8-15. Noncompliance with this chapter. (a) If the environmental engineer determines that the permit holder has not complied with this chapter, the erosion and sediment control plan or the land-disturbance permit, the environmental engineer shall serve a notice to comply on the permit holder by: (1) Delivering the notice to the ~ owner, his designated agent and the responsible land disturber; (2) Mailing the notice by registered or certified mail, to the address which the poemil-hotd~ owner specified for receiving notices in the land- disturbance permit application and the responsible land disturber; or (3) Delivering the notice to the designated agent, contractor the pe~.'-~2t hc,!~er who is supervising the land-disturbing activity, at the site where the land-disturbing activity is permitted, or the responsible land disturber. (b) The notice shall state the section of this chapter that has been violated and shall describe the measures that the permit holder must take to comply with this chapter. The notice shall also specify the date by which the permit holder shall comply with this chapter. ~ s-f-th/s-c-hapte~ Failure to comply within the time specified in the notice shall constitute a violation of this chapter and the permit holder shall be subject to land disturbance permit revocation and the penalties provided in this chapter. 0505:62927.2 Revised 12/5/03 4:20 p.m. 12 000 .82 (c) If the permittee has not complied with this chapter within the time specified in the notice, then, in addition to the other actions permitted by this chapter, the environmental engineer may take ~ measures to install ground cover or other temporary erosion and sediment control o~*';~;~;~ devices ~ ~'~ · ...... :.4 ..... ~ ....'~ ~'~'-"~· .. ~^~^~_· ......... · that are deemed necessary by the environmental engineer. The environmental engineer shall document all costs of any ~ measures and shall notify the ~ landowner, in writing, that the cost shall be a charge against the bond, letter of credit or cash escrow that is posted pursuant to this chapter. <,~,~rt-~ If the environmental engineer notifies the County Administrator of a substantial violation of this chapter, the County Administrator may, in conjunction with or subsequent to a notice to comply as specified in this chapter, issue an order in accordance with Va. Code § 10.1-566(C) requiring that all or part of the land-disturbing activities permitted on the site be stopped until the specified corrective measures have been undertaken. In issuing such stop work order, the land disturbance permit shall be revoked and, where applicable, all other county permits and inspections for that project shall be suspended. The stop work order shall also apply to sewer and water line construction. The order shall be served in the same manner as a notice to comply, and shall remain in effect for a period of seven days from the date of service pending application by the county attorney or permit holder for appropriate relief to the Circuit Court of Chesterfield County. (e) If land disturbing activities commenced prior to the issuance of a land disturbance permit are causing, or are in imminent danger of causing, harmful erosion of lands or sediment deposition in waters within the watersheds of the state, the environmental engineer may take measures subsequent to a stop work order as provided in this chapter, to install any groundcover or other temporary erosion and sediment control devices deemed necessary. The environmental engineer shall document all costs of such measures and shall notify the landowner in writing of such costs. The landowner shall reimburse the County for such costs prior to the issuance of a land disturbance permit. (f) Where the identified non-compliance is causing or is in imminent danger of causing harmful erosion of lands or sediment deposition in waters within the watersheds of the state, or where the land-disturbing activities have commenced without an approved plan and/or land disturbance permit, a stop work order may be issued without regard to whether the permittee has been issued a notice to comply as specified in this chapter. Otherwise, such an order may be issued only after the permittee has failed to comply with the notice to comply. (g) Where the identified non-compliance has caused significant erosion of lands and sediment deposition in waters within watersheds of the County, or has adversely affected downstream properties, the environmental engineer shall hold the permit holder responsible for any restoration measures deemed necessary. 0505:62927.2 Revised 12/5/03 4:20 p.m. 13 (h) If land disturbing activities have commenced without a land disturbance permit, the environmental engineer shall issue a notice of permit requirement and a stop work order for the immediate cessation all of land-disturbing activities. The issuance of such a stop work order shall also operate to suspend all other applicable county permits and inspections. In addition, civil penalties may be imposed in accordance with this chapter. 000 Sec. 8-17. Penalty for violation of chapter. (a) A civil penalty in the amount listed on the schedule below may be assessed against the owner of the property, unless otherwise specified in this subsection, for a violation of each of the following offenses: (i) Commencement of land disturbing activity prior to the issuance of a land disturbance permit as provided in Section 8-2(a) shall be a fine of $1,000. (ii) Vegetative Measures: failure to comply with Minimum Standards 1,2,3 and 5 shall be a fine of $100. (iii) Structural Measures: failure to comply with Minimum Standards 4, 6, 10, 11, 15, and 17 shall be a fine of $100. (iv) Watercourse Measurers: failure to comply with Minimum Standards 12, 13 and 15 shall be a fine of $100. (v) Slope Stabilization/Protective Measures: failure to comply with Minimum Standards 7, 8 and 9 shall be a fine of $100. (vi) Underground Utility Measures: failure to comply with Minimum Standard 16(a), (b), (c), and/or (d) shall be a fine of $100. 0505:62927.2 Revised 12/5/03 4:20 p.m. 14 000184 (vii) Erosion Control Standards and Specifications: failure to comply with any Standards and Specifications contained in Chapter 3 of the current edition of the Virginia Erosion and Sediment Control Handbook shall be a fine of $100. (viii) Dust Control: failure to comply with the Standard and Specification 3.39 relating to dust control shall be a fine of $100. (ix) Failure of the person responsible for carrying out the plan to provide the name of an individual holding a certificate of competence, as provided by Va. Code §10.1-563, who will be in charge of and responsible for carrying out the land-disturbing activity shall be a fine of $100. (x) Certified Responsible Land Disturber: failure of the certified responsible land disturber to fulfill any responsibilities provided for in this chapter shall be a fine of $100. (xi) Failure to obey a stop work order shall be a fine of $100. (xii) Failure to stop work when a permit is revoked shall be a fine of $100. (xiii) Each day during which the violation is found to have existed shall constitute a separate offense. However, in no event shall a series of specified violations arising from the same operative set of facts result in civil penalties which exceed a total of $3,000, except that a series of violations arising from the commencement of land-disturbing activities without a Land Disturbance Permit for any site shall not result in civil penalties which exceed a total of $10,000. The assessment of civil penalties according to this schedule shall not be applied toward the cost of the installation of conservation measures required on the approved erosion and sediment control plan and/or any other measures deemed necessary by the environmental engineer and shall be in lieu of criminal sanctions and shall preclude the prosecution of such violation as a misdemeanor under subsection (a) of this section. (xiv) Any civil penalties assessed in accordance with subsection (b) of this section shall be paid into the treasury of the County and designated for the purpose of minimizing, preventing, managing or mitigating pollution of the waters of the County. (b) The environmental engineer shall prepare an Erosion and Sediment Control Civil Violation Summons for use in enforcing the provisions of this chapter. Such Notice shall contain the following information: (i) The name and address of the person charged. 0505:62927.2 Revised 12/5/03 4:20 p.m. (ii) The nature of the violation and Minimum Standards and Specifications that are not being met. (iii) The location and dates that the violation occurred or was observed. (iv) The amount of the civil penalty established for the violation. (v) The manner, location, and time that the civil penalty may be paid to the County. (vi) A statement that it is the right of the recipient of the Notice to elect to stand trial for the infraction and the date of such trial. (c) The environmental engineer or his designee, after consulting with the environmental engineer, shall have the option of serving upon the owner or permittee of the site upon which the violation occurred the Civil Violation Summons, without issuing the notice to comply provided for in Section 8-15 of this chapter. However, the Notice of Civil Violation shall be served without issuing the notice to comply only in circumstances where the owner or his designated agent has demonstrated an unwillingness to comply with the environmental engineer's verbal instruction to comply given to the owner or agent. The Notice of Civil Violation shall be served in the same manner described in Section 8-15 of this chapter. (d) Should a Civil Violation Summons be issued as provided in this chapter, it shall provide that any person issued the Summons may, within five (5) working days of receipt of the Summons, elect to pay the civil penalty by making an appearance in person or by certified mail to the Chesterfield County Treasurer's Office and, by such appearance may enter a waiver of trial, admit liability, and pay the civil penalty established for the violation charged and provide that a signature to an admission of liability shall have the same force and effect as a judgment in court; however, an admission shall not be deemed a criminal conviction for any purpose. (e) If a person charged with a Civil Violation Summons does not elect to enter a waiver of trial and admit liability, the environmental engineer shall cause the Sheriff's Department to serve the summons on the owner or permittee. (0 Failure to pay the civil penalty, or to contest the violation, within the time period prescribed herein, shall result in the immediate issuance of a stop work order and the revocation of the permit. (-c-) (g) The environmental engineer may apply to the circuit court of the county to enjoin a violation or a threatened violation of this chapter, without the necessity of showing that there is no adequate remedy at law. (-d-) (h) Any person who violates any provision of this chapter may be civilly liable to the county for damages incurred by the county that result from the violation. 0505:62927.2 Revised 12/5/03 4:20 p.m. 16 000 86 ~ (i) If a person who has violated any condition of a land-disturbance permit and the environmental engineer agree, the environmental engineer may issue an order to the person to pay a specific civil fine not to exceed $2,000.00 for a violation. Such civil fine shall not be applied toward the cost of the installation of conservation measures required on the approved erosion and sediment control plan and/or any other measures deemed necessary by the environmental engineer. The fine shall be paid into the treasury of the County and designated for the purpose of minimizing, preventing, managing or mitigating pollution of the waters of the County. If such a civil fine is imposed, no civil penalty may be imposed pursuant to subsection (a). (4) .(j) The county attorney shall take legal action to enforce the provisions of this chapter when the environmental engineer requests him to do so and when there is probable cause to believe that a violation has occurred. (k) Without limiting the remedies which may be obtained in this section any person violating or failing, neglecting, or refusing to obey any injunction, mandamus or other remedy obtained pursuant to this section shall be subject, at the discretion of the court, to a civil penalty not to exceed $2,000 for each violation. A civil action for such violation or failure may be brought by the County. Any civil penalties assessed by a court shall be paid into the treasury of the County and designated for the purpose of minimizing, preventing, managing or mitigating pollution of the waters of the County, except where the violator is the County itself, or its agency, the court shall direct the penalty to be paid in the state treasury of the state. (2) That this ordinance shall become effective on January 1, 2004. 0505:62927.2 Revised 12/5/03 4:20 p.m. 17 000t87 Sec. 8-4. Land-disturbance permits. Amend Item (2) (-2-) The per-son owner and responsible land disturber, as designated by the owner, who are responsible for implementing and maintaining the erosion and sediment control plan ~ certify that he they will perform the erosion and sediment control measures included in the plan and any other erosion and sediment control measures deemed necessary by the environmental engineer. Insert: When requested by the owner~ permit holder or responsible land disturber~ the environmental engineer shall provide a written document to the requesting part~ identi[Fing what additional measures not included in the approved erosion and sediment control plan are necessary, and shall notif}, the owner of those additional measures. Sec. 8-5. Monitorin~ Reports and Inspections. Amend Item (d) (d) The environmental engineer shall require the responsible land disturber to inspect the land disturbing activity on a regular basis, including prior to and immediately after any runoff producing storm events, as determined by the environmental engineer; and shall ensure compliance with the approved plan and/or any other measures deemed necessary by the environmental en neer Insert: When requested bF the owner, permit holder or responsible land disturber, the, environmental engineer shall provide a written document to the requesting t~artv identifFing what additional measures not included in the approved erosion and sediment control plan are necessary, and shall notifF the owner of those additional measures ¸me O 0 0 0 0 0 0 0 0 An Affiliate of Media Generai P.O. Box 85333 Richmond, Virginia 23293.000i Ad size Tota~ Cost ] 12/03/2003 12/10/2003 HERE The first insertion being given Newspaper reference: 1596107 Sworn to and subscribed before State of Virginia C~ty of Richmond MY commission expires CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subject: December 17, 2003 Item Number: 17.B. Public Hearing to Consider a Third Amendment to the FBO Services and Lease Agreement with Dominion Aviation Services, Incorporated County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board consider a third amendment to the FBO Services and Lease Agreement with Dominion Aviation Services, Incorporated. Summary of Information: The county entered into an FBO Services and Lease Agreement with Dominion Aviation Services, Inc. in 1991. When county airport staff re-located to offices in the new terminal building, the two (2) original offices became available for rental purposes. Dominion Aviation Services has requested to rent the vacant offices for $350.00 per month. Staff recommends approval. Preparer: Francis M. Pitaro Title: Director Department of General Services At t achment s: [--~ Yes No 000'188 An Affiliate of I~ledia General Advertisi ng Affidavit (This is not a bUL P)ease pay from invoice) P, O, Box 85333 Richmond, Virginia 23293~0001 (804) ¢~m~000 Account Num~ 220806 2ll 010g Date Code Bescrij_~tion Ad Size otal Cost PIII-SI,IC NOTICETAKR NOTICE THAT TFfF. IR()ARD 2 00 x t gDO Media General Operations, Inc. Publisher of THE RICHMOND TIMES-DiSPATCH This is to certify that the attached P~ 7-Rf lC N()T[CF, TAKF, NQTf was published by Richmond Times. Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: AD HERE 12/10/2003 The first insertion being given Newspaper reference: Sworn to and subscribed before Notary Public State of Vkginia C~y of Richmond My Commission expires [59190~ l 2/1 Supe THiS )S NOT A BILL. PLEASE PA OICE. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: December 17, 2003 Item Number: 17.C. Subiect: Public Hearing Date to Consider the Conveyance of Leases of Real Property at Various Park Sites and Athletic Complexes for Operation of Food Concessions by Co-sponsored Athletic Associations and Leagues County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to hold a public hearing to consider the conveyance of leases of real property for operation of food concessions at various park sites. Summary of Information: In the past, the concession facilities have normally been operated by co- sponsored athletic associations or leagues that use the adjoining ball fields. Attached is a list of current concession facilities and leaseholders, as well as a request from Bellwood Athletic Association to operate the concession building at Bensley Park since the previous leaseholder, Bensley Athletic Association, is no longer in existence. All current leaseholders have expressed an interest in renewing their respective leases with the County. The term will be January 1, 2004 - December 31, 2006. The Parks and Recreation Advisory Commission and staff recommend conveyance of leases as listed on the attachment. Preparer: Michael S. Golden Title: Director, Parks and Recreation Attachments: -]No #000189 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 LONG TERM CONCESSION FACILITY LOCATIONS LEASE EXPIRATION: DECEMBER 31, 2003 LOCATION LEASEHOLDER . Bensley Park Bird Athletic Complex Chalkley Elementary School Ettrick Park Goyne Park Harrowgate Park Iron Bridge Park Iron Bridge Park Iron Bridge Park R. Garland Dodd at Point of Rocks Park Manchester High School Matoaca Park Rockwood Park Robious Athletic Complex Woodlake Athletic Complex Warbro Complex Bellwood Athletic Association (requestor) Chesterfield Youth Softball Association Chalkley Athletic Association Ettrick Youth Sports Association Chester Youth Sports Booster, Inc. Harrowgate Athletic Association Central Chesterfield Little League Chesterfield Baseball Clubs, Inc. Chesterfield Softball Association Enon Athletic Association Chesterfield Little League Matoaca Athletic Association Chesterfield Baseball Clubs, Inc. Huguenot Little League Midlothian Youth Soccer League Chesterfield Softball Association 060'190 Date An Affiliate of ~ed[a Genera~ Advert]s [ng Affi davit (This is not a bill, Please pay from invoice) P, O, Box 85333 Richmond, Virginia 23293-000'] (804) 649.6000 Code ~ion. _ 2?0806 Ad Size TAKE NOT'(CRTAKR NOTICE THAT THE ROARD O 2 00 X 2(t 00 Media General Operations. Pu blisher of THE R~CHMON D T~MES-DISPATCH This is to certify that the attached TAKF, NOTTCETAKF, was published by Richmond Times~Dispatch, Inc~ in the C~ of Rich~ ond~ State of V~rgi nla, on the following dates: 12/03/2003 12/10'2003 The first insertion being given Newspaper reference: Sworn to and subscribed before State of Virginia City of Richmond My Commission expires 1585142 THIs ~S NOT A B~LL PL~SE PAY FRO~ iNVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: December 17, 2003 Item Number: 17.D. Subiect: County Administrator's Comments: County Administrator: Public Hearing to Amend the Zoning Ordinance Relative to an Increase in Fines for Violations Governed by Civil Penalties I ,- :7\ Board Action Requested: Planning Commission and staff recommend the Board of Supervisors adopt the attached amendment to the Zoning Ordinance relative to an increase in fines for violations governed by civil penalties. Summary of Information: This amendment will increase the maximum civil penalty from $150 to $250 for an individual conviction. It will also increase the maximum cumulative penalty from $3000 to $5000 for a series of convictions arising from the same violation. The Board of Supervisors directed the Planning Commission to consider a change in the Code of Virginia relative to civil penalties for zoning violations and to determine if a zoning ordinance amendment is needed. No action was mandated by this legislation. On October 21, 2003 the Planning Commission held their public hearing on the amendment shown in Attachment A. No one spoke in support or opposition to the proposed amendment. This amendment will bring the zoning ordinance in line with the changes in the Code of Virginia. The Commission recommended that the amendment be approved. Preparer: Thomas E. Jacobson Title: Director of Planning C:DATA/AG ENDA/2003/D ECl 7/FINEINCREASE/gok Attachments: Yes ~ No #O0O191 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Section 15.2-2209 of the Code of Virginia was amended to allow an increase in fines for violations of the zoning ordinance governed by civil penalties. A comparison between the current zoning ordinance fines and the new state maximum fines is listed below: CIVIL PENALTY COMPARISON Item Zoning St&temaximum ordinance Initial summons violation) $100 $100 Additional summons $150 $250 (subsequent violations) Cumulative total $3000 $5000 Most zoning violations are governed by criminal penalties. Only certain businesses from the home and violations of hours of operation and noise standards are governed by civil penalties. 000192 ATTACHMENT A AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 19-6 RELATING TO CIVIL PENALTIES AND PROVIDING FOR A PENALTY BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section i9-6 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 19-6. Civil penalties for certain violations. (a) Any violation of the following provisions shall be punishable by a civil penalty of not more than $100.00 for the initial summons and not more than $150.00 250.00 for each additional summons: (1) Operation of a business that is not a home occupation, on a lot or parcel inside or outside of a dwelling unit or accessory building, in any R, R-TH, R-MF or A district, without a special exception or conditional use. (2) Violation of any condition of zoning and development approvals and substantial accord approvals for which a public hearing does not occur that relates to the hours of operation of the use of land or that relates to reduction or control of noise from the use of land. (b) Each day during which any violation of subsection (a) exists shall constitute a separate violation. However, in no event shall any such violation arising from the same set of operative facts be charged more frequently than once in any ten-day period, nor shall a series of such violations arising from the same set of operative facts result in civil penalties which exceed a total of $9,999.99 5,000.00. (c) The designation of a particular violation of this section as an infraction pursuant to subsection (a) shall be in lieu of criminal sanctions, and except for any violation resulting in injury to any person or persons, such designation shall preclude the prosecution of a violation as a criminal misdemeanor. (d) The director of planning shall cause one copy of a summons to be personally served upon persons violating the provisions of subsection (a). (e) Such summons shall contain the following information: (1) The name and address of the person charged. (2) The nature of the infraction and the ordinance provision(s) being violated. 1923:62858.1 000'193 ATTACHMENT A (3) The location, date and time that the infraction occurred or was observed. (4) The amount of the civil penalty assessed for the infraction. (5) The manner, location and time in which the civil penalty may be paid to the county. (6) The right of the recipient of the summons to elect to stand trial for the infraction and the date for such trial. (f) The summons shall provide that any person summoned for a violation may elect to pay the civil penalty by making an appearance in person or in writing by mail to the county treasurer at least 72 hours prior to the time and date fixed for trial and, by such appearance, may enter a waiver of trial, admit liability and pay the civil penalty established for the offense charged. Such summons shall provide that a signature to an admission of liability shall have the same force and effect as a judgment of court. However, an admission shall not be deemed a criminal conviction for any purpose. (g) If a person charged with a violation does not elect to enter a waiver of trial and admit liability, the violation shall be tried in the general district court in the same manner and with the same right of appeal as provided by law or equity and it shall be the county's burden to prove the violator's liability by a preponderance of the evidence. A finding of liability shall not be deemed a criminal conviction for any purpose. (h) The remedies provided for in this section are cumulative and not exclusive and shall be in addition to any other remedies provided by law or equity. (2) That this ordinance shall become effective immediately upon adoption. 000194 1923:62858.1 An AffiJiate of )tJedia Genera) Advertising Affidavit (This is not a bill. Plejse pay from invoice) P. O, Box 85333 Richmo~d, Vffginia (8O4) 649.6000 A' P Date Cz) de tion Ad Size Total Cost 1 TAKE N©TICETAKF, N©TTCE THAT THE BOARD O 2.00 x Media Genera) Operations, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAK~ N(')T[C/RTAKF. N'C)T)C[ Was published by R~chmond ~mes-D~spaich, Inc. ~n the City of Richmond, State of Virgin)a, % the follJwing dates: 12/03/2003 12/10/2003 HERE The first insertion being given .... Newspaper reference: 1595304 Sworn to and subscribed before N( ry Public tate of Virginia )ty of Richmond ~y Com%ssion expires ~3' :Z~L'~.L) ~> THIS )S NOT A g~LL. PLEASE PAY FRO~ )NVO~E. TH CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: Subiect: December 17, 2003 Item Number: 17.E. Public Hearing to Consider the Tax Exemption Request of Meals on Wheels of Greater Richmond, Incorporated Cour~ty Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to consider the attached ordinance approving the tax exemption request of Meals on Wheels of Greater Richmond, Inc. Summary of Information: Under Virginia law, real and personal property used by its owner for religious, charitable, patriotic, historical, benevolent, cultural or park and playground purposes may be classified as exempt from taxation by the Board of Supervisors. The authority for classifying properties as exempt was transferred from the General Assembly to localities by a 2002 Constitutional Amendment, which was implemented by the General Assembly in 2003. Meals on Wheels of Greater Richmond, Inc. is the only qualifying organization to make a tax exemption request this year. They are seeking the exemption for a newly purchased site on which they are constructing a central kitchen. The real estate on which the central kitchen is being constructed is assessed for tax year 2003 at $406,500 and would generate $4,349.55 in real estate tax. At this time, Meals on Wheels does not have Preparer: Steven L. Micas Title: County Attorney 0505(00) :63329.2 Attachments: --]No 000195 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 personal property on the site that is subject to taxation, but after completion of the building, it is anticipated that they will maintain kitchen equipment on site. Since Meals on Wheels distribution is handled by volunteers, they are not expected to maintain a substantial fleet of vehicles. The Board is required to consider the following additional information as part of its determination as to whether to grant the exemption requested by Meals on Wheels: 1. Meals on Wheels is exempt from taxation pursuant to §501(c) of the Internal Revenue Code; 2. Meals on Wheels does not possess a current annual alcoholic beverage license for serving alcoholic beverages for use on the property; 3. No director of Meals on Wheels is paid any compensation for service to the corporation and its salaries are not in excess of reasonable salaries for services performed by the employees; 4. No part of the net earnings of Meals on Wheels inures to the benefit of any individual; 5. Meals on Wheels provide services for the common good of the public; and 6. Meals on Wheels does not attempt to influence legislation or intervene in any political campaign on behalf of any candidate for public office. This information is consistent with Meals on Wheels' status as a benevolent organization that is eligible for the tax exemption which it is requesting. In addition, the Board has established its own policy for tax exemption requests which provides as follows: 1. The Board will not consider a real estate tax exemption that exceeds $5,000 annually; 2. The Board will only consider tax exemptions for property actually used for beneficial purpose; 3. The Board will only consider tax exemption requests from organizations that are in compliance with all County laws and regulations, including but not limited to building, tax and zoning codes; and 4. Organizations must submit complete applications to the County by August 1 and tax exemption requests will be considered at a single public hearing. Staff has reviewed Meals on Wheels' application and it meets all of the criteria set forth in the Board's policy. 0505:63329.2 000 96 AN ORDINANCE TO DESIGNATE THE REAL AND PERSONAL PROPERTY OF MEALS ON WHEELS OF GREATER RICHMOND, INC. TO BE EXEMPT FROM PROPERTY TAXATION WHEREAS, subsection 6(A)(6) of Article X of the Constitution of Virginia, on and after January 1, 2003, authorizes localities to designate as exempt from local taxation the real or personal property, or both, owned by a non-profit organization that uses such property for religious, charitable, patriotic, historical, benevolent, cultural, or public park and playground purposes; and WHEREAS, the County has received a request from Meals on Wheels of Greater Richmond, Inc. to consider granting it a tax exemption for real and personal property owned by it in Chesterfield County; and WHEREAS, in accordance with Va. Code, §58.1-3651 the Board has conducted a public hearing and considered each of the questions required to be considered before adopting an ordinance granting any such exemption; and WHEREAS, the Board has determined that Meals on Wheels of Greater Richmond, Inc. meets the requirement for the real and personal property tax exemption that it has requested by reason of its being a non-profit organization which uses the real and personal property for which it is requesting the exemption for benevolent purposes. NOW THEREFORE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: 1. Meals on Wheels of Greater Richmond, Inc. is hereby designated a benevolent and public park and playground organization within the context of Section 6(A)(6) of Article X of the Constitution of Virginia. 2. Real and personal property located in Chesterfield County owned by Meals on Wheels of Greater Richmond, Inc. and used by such organization exclusively for benevolent purposes on a non-profit basis as set forth in Section 1 of this ordinance is hereby determined to be exempt from local taxation. This exemption shall be contingent on the continued use of the property in accordance with the purpose for which the organization is designated as exempt in Section 1. 3. This real and personal property tax exemption shall be effective as of January 1, 2004. 4. This ordinance shall not be set out in the County Code but shall be kept on file in the offices of the real estate assessor and commissioner of revenue. 5. This ordinance shall be in effect immediately upon its adoption. 0500:63329.2 000197 An Affiliate of Media General Advertising Affidavit (This is not a bill. Please pay from invoice) P.O. Box 85333 Ric hm end, Vi rg in ia 23293-000 (804) ~9-~000 220806 121t (}/0~; Date Code Description Ad Size Total Cost TA~EE NOTICEETAKEE NOT[CEE THAT THE HOARD O 2.0(/ x 27.00 Media General Operations, thc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached was published by RichmOnd Times-Dispatch, Inc. in the City of ~ch~ond, State of Wrg~nia, on the fo[lowing dates: 12/10/20O3 The first insertion being given Newspaper reference: 1598502 Sworn to and subscribed before HERE Notary Public State of Virginia C~ty of Richmond My commissiOn expires Supervise THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 17, 2003 Item Number: 17.F. Subiect: Public Hearing to Consider Approving a Resolution Requesting Establishment of a "No-Wake" Zone for a Portion of the Appomattox River County Administrator's Comments: the County Administrator: Board Action Requested: Approve a Resolution requesting the establishment of a ~No-Wake" Zone for a Portion of the Appomattox River. Summary of Information: The County has adopted an ordinance that permits the Board of Supervisors to review and approve citizen requests for "No-Wake" zones, with the Department of Game and Inland Fisheries having final approval authority. The person requesting the establishment of such a zone bears all costs associated with creation of the zone and the maintenance of the required buoy. Before the state can approve a ~No-Wake" zone, the affected locality must hold a public hearing and forward the application to the Game and Inland Fisheries Department. Residents downstream from R. Garland Dodd Park at Point of Rocks have requested permission to apply to the Department to establish a "No-Wake" zone on the Appomattox River. (See attached letter and map). Other residents voiced opposition at a community meeting held on November 13, 2003. This portion of the Appomattox River is within Chesterfield County. Staff recommends consideration of the application to establish a ~No-Wake" zone. Preparer: Michael S. Golden Title: Director, Parks and Recreation Attachments: Yes -]No #000'195 6O0 J Parcel iMap of C, hesterfieid Counb' ~r~ is m~ m ~ mc~l fc~ In~l c~?~r,:~~ NAVD29. 0 ~0 ];ecl N I .l iI 1 000199 Revised 11/8/96 COMMONWEALTH OF VIRGINIA DEPARTMENT OF GAME AND INLAND FISHERIES Application for Establishment of Regulatory Markers on Public Waters of Virginia Date of Application Proposed Date of Installation ~_C'/~ ? APPLICANT 1. Name of Political Subdivision or Agency Telephone Number Nmne and address of individual to be responsible for installation and maintenance ~lc,l~,,'~,~)b L.-,f]7/'hr~l)~:,/--/],-I~, Daytime Telephone Number /~ 8~'o P~?~/-/ P~/~,'f n-ct. ~/~=-~-h~ ~//~ B. NECESSITY OF REASON FOR REQUESTED MARKERS l. Attach a letter, with two signed copies, addressed to Boating Coordinator, Department of Game and Inland Fisheries, Box 11104, Richmond, VA 23230, explaining conditions which malce such markers necessary. 2. Political subdivision - attached three copies of public notice and proposed regulation or ordinance, which has been issued prior to this application. , ~/~/~ .. ,~/)/3o~,x?l'To,~ ~I~'~-~ C. LOCATION OF MARKERS - Body of Water/g'fCz7'2/47]-~: c/"/~ County ~/¢~-~c 1. Attach three copies of a map, chart section, or drawing to a scale which will readily depict the proposed zoned area to its surroundings showing the location of each marker to be placed in the water and its relation to nearby channels and water patterns. Have inset or attachment showing type of marker to be ,.n,'~ Longitude (~ used at each location. Latitude; ~. D. MARKERS - Type and Number of Markers 1. All markers must conform to specifications as listed in Rules for Establishment of Uniform Regulatory Markers. State below names of manufacturer of commercial markers that will be used, or, if obtained otherwise, indicate source. ~ ~,,_~ CERTIFICATION The applicant hereby agrees and certifies that all markers authorized by the Department will be installed and maintained at no expense to the Department; that all such markem will confoma to the specifications, standards and conditions as set forth in "Rules for Establishment of State Unifoma Regulatory Markers on Public Waters of Virgfl~a" and may be inspected at may tinae, without prior notice, by authorized personnel. Should markers not be maintained in satisfactory condition, the Department may order them removed at no expense to the Department. The applicant agrees that the Department of Game and Inland Fisheries will not be held liable with respect to any and all clahns that may result from the installation and maintenance of such markers and the marking of any waters does not convey any exclusive privileges. (Signature) 000 00 NtT. ~ McHa]¢ Bctmud~ Df~lric~ C~tcrfie]d County Board of S,,pervs~ Clte~c~Sdd. VA 23S.~24;~0 bridge. ~c d~:ks ~hat am ~ec~ art at tix~r tes~dc~=c~ on E~l~ Cbm~ Rd. m CP~sler. ~c a d~k oz m,:grcd Lx~at. We fltin~ a '~NO ~,% AKE ZONE" sign ~fi][ t~. ;~ rc[mn~r of lbo neL~ry [o The other cr, nzem is ~¢ e~osmn ot Lite river bank tl~' is ~ng place Tl,~re are piace~ whm'e lh¢ ri'vet bm.l~ i~. l~tl.lg utld~cla~ aJ~l tSLIli,.g ~v, ay. ].it faci ol:~e ~ftl~ oi~ ch, k.~ ~ ~m~ely hroke.:~l a~m.' f~om tl~: ~w~c. PR~ NAME , - ,,' 0 ~::~' 0:.,(2:5 PHONE NUMBER OOOZO:I. I' RESOLUTION REQUESTING THE ESTABLISHMENT OF A ("NO-WAKE") MARKER ON A PORTION OF THE APPOMATTOX RIVER, A CHESTERFEILD COUNTY PUBLIC WATERWAY WHEREAS, Section 29.1-744 of the Code of Virginia, 1950, as amended, allows persons to request the establishment of "No-Wake" zones on public waterways by submitting an application to the County for placement of "No-Wake" markers; and WHEREAS, state law further requires that the County forward the application to the State Department of Game and Inland Fisheries for final approval; and WHEREAS, landowners have submitted an application for a "No-Wake" marker downstream from R. Garland Dodd Park at Point of Rocks, a public waterway located in Chesterfield County; and WHEREAS, the application explains that the "No-Wake" markers are needed for safety and ecological reasons, as well as to prevent the destruction of personal property; and WHEREAS, the County adopted an ordinance allowing for the establishment of "No-Wake" zones on July 28, 1999; and WHEREAS, a public hearing was duly noticed and held on December 17, 2003, to receive public comment on the application. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chesterfield County that the application for a regulatory marker ("No-Wake") on a portion of the Appomattox River as described fully in the attached application shall be forwarded with the approval of this Board to the Director of the State Department of Game and Inland Fisheries for final approval. 000;803 PETITION TO STOP A NO-WAKE ZONE ON THE APPOMATTOX RIVER AS REQUESTED BY RICHARD MCLAUGHLIN We the property owners on the Appomattox and the residents who use the river, do hereby respectfully request the Board of Supervisors deny the request to create the no-wake zone. NAME ADDRESS PHONE PETITION TO STOP A NO-WAKE ZONE ON THE APPOMATTOX RIVER AS REQUESTED BY RICHARD MCLAUGHLIN We the property owners on the Appomattox and the residents who use the river, do hereby respectfully request the Board of Supervisors deny the request to create the no-wake zone. NAME ADDRESS PHONE F~ Gl dl G& PETITION TO STOP A NO-WAKE ZONE ON THE APPOMATTOX RIVER AS REQUESTED BY RICHARD MCLAUGHLIN We the property owners on the Appomattox and the residents who use the river, do hereby respectfully request the Board of Supervisors deny the request to create the no-wake zone. ADDRESS PHONE PETITION TO STOP A NO-WAKE ZONE ON THE APPOMATTOX RIVER AS REQUESTED BY RICHARD MCLAUGHLIN We the property owners on the Appomattox and the residents who use the river, do hereby respectfully request the Board of Supervisors deny the request to create the no-wake zone. ADDRESS PHONE PETITION TO STOP A NO-WAKE ZONE ON THE APPOMATTOX RIVER AS REQUESTED BY RICHARD MCLAUGHLIN We the property owners on the Appomattox and the residents who use the river, do hereby respectfully request the Board of Supervisors deny the request to create the no-wake zone. NAME ADDRESS PHONE -! G $--o'""1'"7 8, PETITION TO STOP A NO-WAKE ZONE ON THE APPOMATTOX RIVER AS REQUESTED BY RICHARD MCLAUGHLIN We the property owners on the Appomattox and the residents who use the river, do hereby respectfully request the Board of Supervisors deny the request to create the no-wake zone. NAME ADDRESS PHONE PETITION TO STOP A NO-WAKE ZONE ON THE APPOMATTOX RIVER AS REQUESTED BY RICHARD MCLAUGHLIN We the property owners on the Appomattox and the residents who use the river, do hereby respectfully request the Board of Supervisors deny the request to create the no-wake zone. NAME ADDRESS PHONE PETITION TO STOP A NO-WAKE ZONE ON THE APPOMATTOX RIVER AS REQUESTED BY RICHARD MCLAUGHLIN We the property owners on the Appomattox and the residents who use the river, do hereby respectfully request the Board of Supervisors deny the request to ereate the no-wake zone. NAME ADDRESS PHONE PETITION TO STOP A NO-WAKE ZONE ON THE APPOMATTOX RIVER AS REQUESTED BY RICHARD MCLAUGHLIN We the property owners on the Appomattox and the residents who use the river, do hereby respectfully request the Board of Supervisors deny the request to create the no-wake zone. NAME ADDRESS PHONE PETITION TO STOP A NO-WAKE ZONE ON THE APPOMATTOX RIVER AS REQUESTED BY RICHARD MCLAUGHLIN We the property owners on the Appomattox and the residents who use the river, do hereby respectfully request the Board of Supervisors deny the request to create the no-wake zone. NAME ADDRESS PHONE PETITION TO STOP A NO-WAKE ZONE ON THE APPOMATTOX RIVER AS REQUESTED BY RICHARD MCLAUGHLIN We the property owners on the Appomattox and the residents who use the river, do hereby respectfully request the Board of Supervisors deny the request to create the no-wake zone. NAME (/,,4 7 zo ADDRESS PHONE PETITION TO STOP A NO-WAKE ZONE ON THE APPOMATTOX RIVER AS REQUESTED BY RICHARD MCLAUGHLIN We the property owners on the Appomattox and the residents who use the river, do hereby respectfully request the Board of Supervisors deny the request to create the no-wake zone. NAME ADDRESS PHONE PETITION TO STOP A NO-WAKE ZONE ON THE APPOMATTOX RIVER AS REQUESTED BY RICHARD MCLAUGHLIN We the property owners on the Appomattox and the residents who use the river, do hereby respectfully request the Board of Supervisors deny the request to create the no-wake zone. NAME ADDRESS PHONE PETITION TO STOP A NO-WAKE ZONE ON THE APPOMATTOX RIVER AS REQUESTED BY RICHARD MCLAUGHLIN We the property owners on the Appomattox and the residents who use the river, do hereby respectfully request the Board of Supervisors deny the request to create the no-wake zone. NAME ADDRESS PHONE PETITION TO STOP A NO-WAKE ZONE ON THE APPOMATTOX RIVER AS REQUESTED BY RICHARD MCLAUGHLIN We the property owners on the Appomattox and the residents who use the river, do hereby respectfully request the Board of Supervisors deny the request to create the no-wake zone. NAME ADDRESS PHONE PETITION TO STOP A NO-WAKE ZONE ON THE APPOMATTOX RIVER AS REQUESTED BY RICHARD MCLAUGHLIN We the property owners on the Appomattox and the residents who use the river, do hereby respectfully request the Board of Supervisors deny the request to create the no-wake zone. NAME ADDRESS PHONE PETITION TO STOP A NO-WAKE ZONE ON THE APPOMATTOX RIVER AS REQUESTED BY RICHARD MCLAUGHLIN We the property owners on the Appomattox and the residents who use the river, do .,hereby respectfully request the Board of Supervisors deny the reques4qi~reate th PETITION TO STOP A NO-WAKE ZONE ON THE APPOMATTOX RIVER AS REQUESTED BY RICHARD MCLAUGHLIN We the property owners on the Appomattox and the residents who use the river, do hereby respectfully request the Board of Supervisors deny the request to create the no-wake zone. NAME ADDRESS PHONE PETITION TO STOP A NO-WAKE ZONE ON THE APPOMATTOX RIVER AS REQUESTED BY RICHARD MCLAUGHLIN We the property owners on the Appomattox and the residents who use the river, do hereby respectfully request the Board of Supervisors deny the request to create the no-wake zone. NAME PETITION TO STOP A NO-WAKE ZONE ON THE APPOMATTOX RIVER AS REQUESTED BY RICHARD MCLAUGHLIN We the property owners on the Appomattox and the residents who use the river, do hereby respectfully request the Board of Supervisors deny the request to create the no-wake zone. NAME ADDRESS PHONE PETITION TO STOP A NO-WAKE ZONE ON THE APPOMATTOX RIVER AS REQUESTED BY RICHARD MCLAUGHLIN We the property owners on the Appomattox and the residents who use the river, do hereby respectfully request the Board of Supervisors deny the request to create the no-wake zone. NAME ADDRESS PHONE PETITION TO STOP A NO-WAKE ZONE ON THE APPOMATTOX RIVER AS REQUESTED BY RICHARD MCLAUGHLIN We the property owners on the Appomattox and the residents who use the river, do hereby respectfully request the Board of Supervisors deny the request to create the no-wake zone. NAME ADDRESS PHONE PETITION TO STOP A NO-WAKE ZONE ON THE APPOMATTOX RIVER AS REQUESTED BY RICHARD MCLAUGHLIN We the property owners on the Appomattox and the residents who use the river, do hereby respectfully request the Board of Supervisors deny the request to create the no-wake zone. NAME ADDRESS PHONE PETITION TO STOP A NO-WAKE ZONE ON THE APPOMATTOX RIVER AS REQUESTED BY RICHARD MCLAUGHLIN We the property owners on the Appomattox and the residents who use the river, do hereby respectfully request the Board of Supervisors deny the request to create the no-wake zone. NAME ADDRESS / PHONE PETITION TO STOP A NO-WAKE ZONE ON THE APPOMATTOX RIVER AS REQUESTED BY RICHARD MCLAUGHLIN We the property owners on the Appomattox and the residents who use the river, do hereby respectfully request the Board of Supervisors deny the request to create the no-wake zone. NAME ADDRESS PHONE PETITION TO STOP A NO-WAKE ZONE ON THE APPOMATTOX RIVER AS REQUESTED BY RICHARD MCLAUGHLIN We the property owners on the Appomattox and the residents who use the riva', do hereby respectfully Fequest the Board of Supervisors deny the request to create the no-wnl~ zone, NAME ADDRESS PHONE PETITION TO STOP A NO-WAKE ZONE ON THE APPOMATTOX RIVER AS REQUESTED BY RICHARD MCLAUGHLIN We the property owners on the Appomattox and the residents who use the river, do hereby respectfully request the Board of Supervisors deny the request to create the no-wake zone. NAME ADDRESS PHONE PETITION TO STOP A NO-WAKE ZONE ON THE APPOMATTOX RIVER AS REQUESTED BY RICHARD MCLAUGHLIN We the property owners on the Appomattox and the residents who use the river, do hereby respectfully request the Board of Supervisors deny the request to create the no-wake zone. NAME ADDRESS ¢.~1,~ ¢d. ' "~ v'~ PHONE An Affiliate of Media Genera~ Advertising Affidavit (This is not a bi~l, P~ease pay from invoice) P, O, Box 85333 Richmond, Virginia 23293-000'l ¢04) 649-6000 P (~ IAC~X 40 CHF,,qTF, R F'~RI :D VA ~3832-0040 Date Code Description Ad Size Tota~ Cost 121 TAKA N©TIC~ETAKF: NOT"[(TE TFIAT TH-E ROAR D O 2 00 X 2~;.00 HERE Media General Operations, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKF, N©TW~ETAKE was published by Richmond 13mes-Dispatch, Inc, in the City of Richmond, State of Virginia, on the following dates: 12/10/2003 The first insertion being given .... Newspaper reference: Sworn to and subscribed before 1601598 Notary Public State of V~rg inJa City of Richmond ~y Commission expires Supervisor THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: December 17, 2003 Item Number: 17.G. Subiect: Public Hearing to Consider a Proposed Charter Amendment Regarding Suspension for the Elderly of Payment of Assessments due for Sewer and Water Assessment Districts County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to consider the proposed attached charter amendment. Summary of Information: State law permits the Board to establish assessment districts for sewer and water improvements by assessing the cost pro rata against all landowners with property that abuts the utility improvements. Landowners with property in an assessment district are permitted to pay the assessment semi-annually over a period of 20 years as a supplemental payment on their real estate taxes. Interest on the assessment accrues at the rate of one-year Treasury Bills, currently running less than 2% per annum. Currently, State law does not provide for any exemptions for elderly owners of residential property that is located in assessment districts. Mr. Barber has requested that the Board consider the attached charter amendment. This amendment would give the Board the authority to provide for installment payments due on property located in an assessment district which is occupied as a residence by an owner who is 65 years of age or older to be suspended Preparer: Steven L. Micas Title: County Attorney 0523:63644.2 (63332.1) Attachments: Yes [---] No ~00204 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 until the property is no longer occupied by a property owner who is 65 or older. The entire assessment would then be due when the property was conveyed to the new property owner. Traditionally, older property owners are less likely to favor the creation of assessment districts because of two reasons. First, they are less likely to feel that they can afford the additional semi-annual installment payment because they are more likely to be living on a fixed income. Second, they are less likely to experience septic tank failure that would necessitate the need for public sewer because they usually use less water since there are typically fewer people living in their homes. This proposed change would eliminate the potential burden on elderly landowners who might otherwise oppose the creation of an assessment district, thereby improving the likelihood of a consensus in favor of a district in situations when well or septic tank failure makes the extension of public utilities the only solution to a neighborhood water or sewer problem. If the Board approves the proposed charter change, it must still be approved by the General Assembly before it becomes part of the charter. 0523 (00) :63644.2 (63332.1) Amend county charter to defer payments within residential water or sewer assessment districts for owners 65 years of age and older until the property is no longer occupied by a property owner who is 65 years of age or older: Chapter 3. Board of Supervisors 000 § 3.5 Powers. ooo K. To create or modify assessment districts for local improvements in accordance with Title 15.2, Chapter 24, Article 2 of the Code of Virginia. For any such assessment district created after January_ 1, 2003, the Board may provide for the payment of an assessment of costs for improvements, or of any installment due pursuant to Virginia Code Section 15.2- 2413, to be suspended when any owner who occupies a residential building located on the property is 65 years of age or older. However, when the property is no longer occupied by a property owner who is 65 years of age or older, the suspension of payments shall cease and the entire assessment, including accrued interest, shall be immediately due and payable. Amend county charter to defer payments within residential water or sewer assessment districts for owners 65 years of age and older until the property is no longer occupied by a property owner who is 65 years of age or older: Chapter 3. Board of Supervisors OOO § 3.fi Powers. OOO K. To create or modify assessment districts for local improvements in accordance with Title 15.2, Chapter 24, Article 2 of the Code of Virginia. For any such assessment district created after January 1, 2003, the Board may provide for the payment of an assessment of costs for improvements, or of any installment due pursuant to Virginia Code Section 15.2- 2413, to be suspended when any owner who owned property on the day the ordinance creating the assessment district was adopted and who occupies a residential building located on the property is 65 years of age or older. However, when the property is no longer occupied by a person who is 65 years of age or older or is conveyed to another person or persons, irrespective of the age of the person or persons to whom the property is conveyed, the suspension ofpawnents shall cease and the entire assessment, including accrued interest~ shall be immediately due and payable. An Affiliate of Media General Advertising Affidavit (This is not a bilk Please pay from invoice) P.O. Box 85333 Richmond. Virginia 23293-0001 (804) 649,6000 LB_a~e Code DesCriPtion Ad Size Total Cost "FA EE N()T[CETAK F, NOTI{ ~E T'lq'AT Pl IR,qI~fANT T( Media General Operationsi Inc, Publisher of THE RICHMOND TIMES'DISPATCH :~ers~ gmla, on the fOllOWing dates: 12/05/2003 The first insertion being given Newspaper reference: SUbSCribed before me th~s ~~O ~ 1600634 Notary PUblic stateof ~irginia c~; Ric o.~ HIS IS NOT A BILL; PLEASE PAY FROM INVOICE, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 17, 2003 Item Number: 17.H. Subiect: PUBLIC HEARING: Ordinance to Vacate a Portion of a Sixteen-Foot Drainage Easement Across Lot 36, St. James Woods, Section K County Administrator's Comments: County Administrator: Board ActionRequested: Adopt an ordinance to vacate a portion of a 16' drainage easement across Lot 36, St. James Woods, Section K. Summary of Information: Valentina Kaminski has submitted an application requesting the vacation of a portion of a 16' drainage easement across Lot 36, St. James Woods, Section K. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Ri,qht of Way Manager Attachments: ]No VICINITY SKETCH PUBLIC HEARING: ORDINANCE TO VACATE A PORTION OF A SIXTEEN-FOOT DRAINAGE EASEMENT ACROSS LOT 36, ST JAMES WOODS, SECTION K LUCKs LN CREEK RD ~ $~ROVIDENCE RD Chesterfield County Department of Utilities Right Of Way Office 000208 \ \ / \ tOT $$ SEE D~rAY ST dAISES SECTION PS. 129, PG. 1 .4 · ,~ /Or 27 I00 · "~'. JURtSDtCT/OI~AX /-W ! 36''"". .\ UMIT$ DAb/ FAIL UR£ DWELLING $7 ;~ '~UIL DING S£rBACK ~XP~OR£R OR~ MOVEN PLACE 49J. J4 LOT ISEI~ TNT LOT J5 x P~ T SHOWING A PORTION OFA f6' D~I~GE ~$E~ENT TO BE VACA TED __ ACRO$$ LOT 3~ SECTION K DATE: I 0~21/200 ~ ~ ~ JA~E8 .WOODS sc~c~: ~ ~o:, · ' .. ~otooco District JoB NO: OO82'f ~t Chostorfio/d Count~, ICE OOO~o: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 17, 2003 Item Number: 19. Subiect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of a regularly scheduled meeting to be held on January 14, 2004 at 4:00 p.m. Preparer: Lisa H. Elko Attachments: ~-] Yes Title: NO Clerk to the Board