2017-03-15 Packet174
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Meeting Date: March 15, 2017 Item Number: 3.A.
Subiect:
Work Session on the County Administrator's Proposed FY2018 Budget
County Administrator's Comments:
County Administrator:
Hold a work session on the County Administrator's Proposed FY2018 Budget.
Summary of Information:
This work session will be a comprehensive review of the County
Administrator's Proposed FY2018 Proposed Budget. Budget staff will provide an
overview of the plan including the year-to-year changes, trends, staffing
changes, financial policies, and the five-year plan. Staff from various areas
of the organization will also present on specific, programmatic changes in
their respective areas of service.
The public hearing on the budget is set for 6 p.m. on Wednesday, March 29 and
the budget is scheduled to be adopted on Wednesday, April 26. Eight community
meetings on the proposed budget have also been scheduled between March 16 and
March 27. Feedback can also be provided at any time via email to
blueDrint@chesterfield.qov.
Preparer: Matt Harris Title: Director, Budget and Management
Attachments: 0 Yes 1:1 No # 000001
3/8/2017
3/8/2017
• County has solid track record of strategic planning,
community outreach
• boubled down on those efforts with recent
initiatives to ensure priorities calibrated correctly
• Blueprint Chesterfield campaign has helped
broaden the community conversation
• Summer dialogue generally validated direction;
plus strong support for transportation, care of
existing facilities/service footprint
- Further reinforced via Citizen Satisfaction Survey
I
- FY2018 budget designed to begin converting
feedback into action
- Budget oriented around five primary goals:
1) Strengthen core service areas
2) Prioritize investment in existing
infrastructure and communities
3) Focus on transportation needs
4) Improve customerservice
5) Continue to be a responsible and
transparent fiscal steward
AK
AA11119a@E
Budget proposed at $741AM
• Per policy, County maintains rainy day funding (8%)
• No longer appropriating those funds, NO IMPACT on policy
• County provides a range of services to school division
*Eliminates transfer mechanics, netting cost off local transfer
• Proposed budget transfers function to the general fund
.Aligns better with enhanced focus on major maintenance
• Creates separate Mental Health fund
• Provides program flexibility, long-term financial benefits to general fund
• Retiree healthcare centrally budgeted
o Summary tables aligned with appropriations resolution
* Controlling for structural changes,
nominal revenue growth +3.7%,
effective increase +3.2%
* 80% of each general fund dollar spent
on public safL-Ly, education and
infrastructure
* Only $0.06 of each dollar spent on
support functions
* Budget addresses a number of familiar
topics, but employs new approaches
corn
Devel
Parks and
3%
Health an(
69
Central Rtidppt
3/8/2017
3
• Increase in cost of existing
operations limited by $3.1M in
budget savings, efficiencies
4 Capital: meeting policytargets
(pay -go), debt service payments,
one-time commitments
• School increase in line with
original target; School Board
approved plan employs that
figure
ition ($560k)
n Camera
$534k)
'rs (2, $100k)
rig Plan (3, $228k)
puty Recruitment
ition ($110k)
5k)
ail Nursing ($200k)
ician ($73k)
ty Corrections ff-
i
3/8/2017
Local
cal Support for Schools
$10,295,000
(prior to IDT adjustment)
Capital/Infrastructure
$4,123,400
(includes transfer of capital project office)
Program/Service Enhancements
$3,988,500
Existing Operations
(2% merit, healthcare, contracts, netted
$3,653,000
against turnover savings, etc.)
Non -local, Pass-through for Schools
$3,355,800
(State sales tax, school reserves)
Pass-through Expenditures
$2,433,500
(CDA, convention center payments)
4
3/8/2017
M
� mo� (0) KI
• Budget goals evolve, but fiscal stewardship is always
a core principal
• No'change in tax rate structure f6r calendar'year
2017
• Continued pursuit of savings ($3.1M) with more to
come...
• Long-term liability payments fully funded
• CIP operating impacts cut in half ($3.6M)
• Debt program well managed
• Financial policies modemized with best practices
9
I
• Overall cost structure
generally flat (+0.3%)
• Level unchanged for Th
consecutive year (since
FY2012)
• On par with levels from
FY1993
• Out year forecast looks
fbrsimilartrend
3/8/2017
• General fund +6 net, full-time
positions; total (including 12.5
utilities, mental health, risk) +17 12.0
• Includes 3 positions related to 11.5
the consolidation of
environmental/safety program 11-0
with schools 10.5
• Effectively, staffing levels 452 10.0
positions less than FY2009
levels9.5
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
Total County Positions per 1,000 Residents
00000.7
A
• Local dollars per
student up slightly for
FY2018 (+0.9%)
• Real -expenditures
have leveled off
following
reinvestment period
• Similar recent trend
to overall general
fund spending
Debt per Capita $1,389
$1,802 $2,027 $1,752 (FY18) No change is recommended
3/8/2017
• Policy also being updated to formally include a number of current practices such as: major maintenance
funding levels, debt refinancing guidelines, debt structure guidelines, and budget document standards
0
• Earlier, more regular efforts to update community during process
• Addition of monthly economic update, CIP-Web portal'
'0 Audit and Finance retooled to'encompass broader range of topics
• Budget maintains five-year focus ,
• Projected growth remains in 3% range
• Expenditure approach being revisited...
• Five-year plan builds in core, baseline operating costs
for county and schools
• Then, all available resources are left un -programmed
for joint consideration, future discussions
• Candidate list of county priorities published in
document, including items not incorporated in FY18
(Community Corrections, police evidence room, etc.)
■
03
3/8/2017
060000
M
wFY2018 represents an aggressive overhaulnf budget
B
_ md+h� ~
rocess
�
^Proposed budget aims tOconvert community
-
-- into action -- '---
�
New and existing resources focused OOkey areas,
"
There is
more workfObpdnnpbn+thefrais
� .
'On|are
.
*Transition to departmentalf6rnn+80%nF
~~.~~.~a^~d budget ~~~~d.~~~~~~...
FiRsrNP SAFETY
'
Retention
and Staffing
• Increas6-Starting Pay ''$42,800 to $43,50'0
~ o 2.#wlower than most comparable peer
o FY2018funding $100000-
° Enhance Career Development
o Tiered program increases officer pay
separation between ranks from 4Y6to50
o FYlU1O1st year of5year plan $26O,OUU
° Staffing
o Part-time staffing — more officers nnthe
street —FY2O18funding $2OO,OOO
o Overstaff positions
o Two Additional Emergency
Communication Officers $10O,QOO
17
4j
im
3/8/2017
Body -Worn Camera l"Program
0 improve officer safety, build trust and transparency
in the community, and enhance evidence collection
,and judicial process
• FY2018 funding covers recurring annual
maintenance fee and one support position
$537,000
0 Automation Analyst will provide technical support
for 450 body cameras and accessories and
approximately 500 Evidence.com user accounts
• Police Systems Support last added a position in 2003
75,6 o
New Police Department Station
Failing Crook Station
5701 Jefferson Davis Hwy
Falling_Qeek Station
o, Improve, customer service in
an area of the county that has
a demonstrated need
• Minimal Costs — Sublease for
$1, staffing provided through
current resources, operating
costs $31,700
• Multifaceted presence
• Fully operational in 2017
[E
:uture Ne6ds
Additional officers in,out years
Civi'lian staffing — logistics
technicians, forensic
investigators, crime analysts
Technology improvements
Staffing for replacement animal
shelter Up Me ARE AND EMS
Prio'rities:
• High perform'ing workforce
• Community risk reduction
• Service delivery
• Critical infrastructure and
equipment
3/8/2017
I M
3/8/2017
r r ri
i
r
r
r r
r r,
Impact
Year
r
r
$228,800
2018 1
3
Station Major Maintenance
$550,000
$600,000
$650,000
$650,000
$700,000
Fire Facilities Planning
$250,000
$250,000
$250,000
$250,000
$250,000
Magnolia Green Fire and EMS
$652,000
$8,150,500
StationFire
Matoaca Fire and EMS Station
$700,000
$7,600,000
Midlothian Fire and EMS Station
$800,000
$11,200,000
Description
Minimum Staffing Plan
Career Development
Mobile Computer
Broadband
Operating
Fiscal
$100,000
Impact
Year
FTEs
$228,800
2018 1
3
$41,100
2018
$100,000
2019
$73,000
2019
Medic 21 Staffing Expansion — Future Workload
Consideration
Minimum Staffing Plan: rw�.
• Improves back -fill coverage at less cost
• Reduces frequency of forced overtime
Career Development:
• Funds 12 additional skills -based slots
Magnolia Green Fre and EMS Station:
• Covers westem areas w[increased growth
• Protects population of 13,000+ (initially)
Medic 21(Harrowgate) Staffing:
• Relieves high demand on adjacent medics
• Helps improve overall system reliability
• Future consideration, not funded in plan
Wr
oV a I^M air,
1% K,
W
FultureOutlook:
pbv
F -
'Career development
Staff needs in support areas
Population increases& changing
demographics
New fire stations (address service gaps)
• Outdated fire stations (50+ years)
• Aging fire stations (25+ years)
UP NEXf- SHERF
3/8/2017
I
13
I
0
am
3/8/2017
Department Goals'
• Retain and attract high quality
workforce
• Respond to the changing medical
needs of the inmate population
• Continue to maintain and enhance
facilities and technologies
FY2018 CIP Highlights
Emphasis on facility maintenance
• Major Maintenance up from $100,000 in
FY2017 to $500,000 in FY2018 (includes
funds for replacement cooling tower)
• Two technology projects, leveraging
technologyto improve day-to-day
operations
• Civil Process Management System
• Inventorysystern
EM
W,
3/8/2017
Addressing Staffing Needs
ew
Department Turnover • increasing starting pay bolster recruitment
25.00% 16.92% Increase starting pay by 49/o (from $36,550 to
20.00% 14.47% $38,012); evaluate further increase in FY2019 as
10.. 6%
needed
%
15.003 10.53
8.5] Addressing volurftarytumover rate averaging
10.00%
12.25% from FY13-FY17, double the County
IN average over the same time period
5.00%
0.009 %IMM N110 • Career Development Conversion
FY13 FY14 FY15 FY16 FY17* - Changefrom bonusto, base salary increases to
MRetiree Evoluntary w/. Total help retain current qualified deputies
*FY2017 PROJECTED TURNOVER RATE . Further aligns the department with other areas of
public safety
I
as
Service Level Enhancements
• Contract nursing implemented in 2017to
address issues with nurse retention
,''($200k)
• Additional funding will provide 24-hour staffing
• Conversion allowed for the redistribution of 6
positions to other areas of the County
• Heroin Addiction Recovery Program ($75k)
• Fundingto, address the current heroin epidemic
• Funding allows for both men and women's
programming
0 U 0 01b
15
I
3/8/2017
Up
NExT. SOCI'ERVICI AL S -5
a
Future Department Needs,
- Future needs of the department
echo FY2018 '
- Continually evaluate career
development, starting pay, and
staffing needs to remain
competitive
- Continue to monitor Heroin
programming needs
Up
NExT. SOCI'ERVICI AL S -5
a
3/8/2017
Oct. 2013 - ACA applications start for January 2014 program start
FY14 State provided funding for 22.8% 56 1,230 58
2,392 Medicaid reviews;
overtime...
965 Medicaid apps.
FY15 Overtime funding still, 21.8% ' 56 1,280 64
7,501 Medicaid reviews,
available...
345 Medicaid apps.
FY16 7,486 hours of overtime 24.7% 66 1,126 58
3,415 Medicaid reviews,
worked, 10 new FTEs
82 Medicaid apps.
Nov. 2015 - JLARC study... confirmed by internal audit
What's been done so far:
- Reorganization
• Process improvements
• improved morale and engageme
* Where we stand today
• 24.7% turnover, backlog of 9"
Medicaid reviews; 36
Medicaid apps.
a FI B.—TZ", 0I
UC 0`018
17
3/8/2017
• Raise starting salary to be more competitive
regionally (offer above minimum for education,
9
experience, skills...
• Career development plans for positions with
highestturnover
- Systematically reduce turnover in key areas
Even still, caseloads will remain above
recommended levels—additional positions to
be considered in the future...
FY2019 1,277 • Caseloads can also be managed through a
FY2020 1,332 focus on lowering duration of able-bodied
workers
Up Nw: MENTAL Himm
060019
IM
3/8/2017
Im
Three (3) Mental Health SeNice Coordinatm — Case
n-onagement is a mandated servm for individuals with
intellectual and cleAelopmental disabilifies with 76 ii ividuals
await•e. The DOJ Settlement Agreement has, Led to
W1 I U k4l f I k i i• Wa.
individuals in group homes/apartments. 50 percent of
individuals in county group homes have chronic medical 11
c#nAkfivis; ktter he_a1#xv.,re Y,,dll lea -i t4,##,nsY.iTidrs' a.'iilitr
to age Jn place and prevent transfer to more costly
institutional care.
0 U 0 02 0
19
Flexibility to utilize increased revenue for
program enhancements
Ability to generate self-funded PCNs to
meet population growth and be more
sive to shifts in the regulatory
environment
Increased responsibility to help fund future
0••• ••facility
and technology improvements
•
- Appropriation authority remains at Board of Supervisor Level
- General government review of finances, HIR issues, purc asing agreements, an• ot er e
iternsIO, remain intalct,
Im
Three (3) Mental Health SeNice Coordinatm — Case
n-onagement is a mandated servm for individuals with
intellectual and cleAelopmental disabilifies with 76 ii ividuals
await•e. The DOJ Settlement Agreement has, Led to
W1 I U k4l f I k i i• Wa.
individuals in group homes/apartments. 50 percent of
individuals in county group homes have chronic medical 11
c#nAkfivis; ktter he_a1#xv.,re Y,,dll lea -i t4,##,nsY.iTidrs' a.'iilitr
to age Jn place and prevent transfer to more costly
institutional care.
0 U 0 02 0
19
OR I
3/8/2017
Court Clinician- (pmi, fund supporto -'$n000.M_ide a
"'N� W licensed clinician who identifies and reviews cases coming before
the cclurts and advise regarding alternative treatment in lieu of
incarceration. Since August 2015 over 500 individuals have been
diverted intotreatment
V
Speech Language Pathologist (in the gni fir d, no GF
ambition): Speech therapy is an entitlement service regulated by
Part C of the individuals with Disabilities Education Act. As the
most sought after service, there are currently insufficient
community resources to meet the need. Bringing the position
in4xxwWll save between $35kand $75kannually.
i1 +6.9% OR
FY2018 Proposed Revenue Sources
$39,699,100
--------- � Federal,
_dWIMMUNIft— $907,400,
Future Outlook:
Enhanced partner -ships with
Managed Care Health Plans
Outcome d(rven services that
will be tied to funding
Community Behavioral Health
Centers: A new model for CSBs
Up NLxr. CSA
U0021
W
Court Services - --
M016 PURCI-IASED SERVICE COSTS By REFERRALSOURCE
Comprehensive
Children Services Act wfvirg|mxa°����~
-~
State Program _
o Mandated services, 9896ofcosts
o State Sets Reimbursement Rate
~~' ^
Program Highlight
o County Manages
o Teams Screen for Eligibility
o Services Contracted
_ o Costo Increasing —$1 Million Annually
^ Increase Over Last Five Years
o 53Y6Population Increase
* 62% Cost Increase
w
3/8/2017
CongregateCare
+1501%
+88%
Special Education
+39%
+44%
Treatment Foster Care
+90%
+193%
Family Foster Care
-40%
+200%
Community Based,Services
+43%
+75%
0 0 0 0 42) 3
M
1M
Offim
e Sustaining positive
momentum in the sports
tourism mark6t
Enhancing focus on
renovation and replacement
of existing infrastructure
Improving facility I
maintenance serviceR
Day-to-day operating funds for
facilit�,"$439,000 . . .. . ......
100Yo offset from user fees and
tournament revenue
- What's covered:
9 Tournament expenses
* Daily maintenance
seasonal part-time hell
- Update on site utilization
0 ,U -' 0,-) 4
�,
23
11 - PARK
IMPROVEMENT
FUNDING
3/8/2017
• SysteMWide,mairytenance issues are no being
addressed due to current staffing levels
• Employee turnover rates'are elevated because
of the current workload
• $250,000to contract out additional mowing,
freeing up full-time staffto perform more highly
skilled duties (mulching, playground
maintenance, signage...)
• Schools responsible for proportional share of
the contracted costs, $162,500
M]
3/8/2017
Future Outlook:
• Achieve national accreditation
• Additional indoor program space
• Recreational programs to address shifting
demographics
• Increase outreach to underserved demographics
• Pursue community partnerships to provide unique
recreation opportunities
• Professional development for staff
Up N u -T. G[NERAL SERVKF.�
In
Major Maintenance Program
Facility Condition Assessments
o Systematic approach
o 102 buildings, 1.82M SF being assessed
o Pilot assessment of Rose Building completed
o March 2017 expected start date
• ApproAmately 6 months to complete project
• Results in capital planning software system
0 01 0 101 el'116
25
Will
3/8/2017
* General N HVAC N Electrical
* Fire/Life Safety M Paving/Concrete 12 Roofing
* Contingency
N
Rogers Building HVAC replacement/envelope
Improvements
Boiler replacements— IST/Clover Hill library
• HVAC replacement— PD Community Services
building, LaPracle Library
• HVAC replacement engineering/design —
JVDR Courthouse
• Fire alarm panel replacements
• Paving/sealing—County complex parking lots
Discussion:
• Capital Projects Management to
general fund, transition to major
maintenance focus
Up NExT:TECHNOWGY
0 G 0 0 2 7
26
3/8/2017
• Department productivity
• Aging Systems— expensive, risky and difficult to maintain
• Data management
• Information security and workforce education
190 Lagging 5olutions�,-,,,-
14'FlIndpd
r�0 0-
6 b
U %111 ;, I
MA
3/8/2017
Pictometry J�Mffi Public Safety Dispatch
Mainframe
System Modemization - $124..000
(Modernize assets and databases - $100k, Microsoft
Dynamics - $24k)
[h) NFxr: CommuNny DIVROPMENT
0 61, 61) Cie,?, j
W:
11
BMP Maintenance Crew 1 $107,100 1 $167,100 1 3
Transportation Review, $50,000
Part-time Position
3/8/2017
• The number of county maintained
BlVlPs' has doubled since 2005'
additional crew will be able to meet the
number of required inspections and
maintenance
• As development activity continues to
rise, so does the need for inspectors...
• Proffer changes increased zoning
workload in Transportation, address
influx of cases with part-time staffing
• NO associated fee changes; revenue
from changes in activity levels ,
we
3/8/2017
• Comprehensive funding
strategies
• Key economic driver
• Overall quality of life
��, �� n C' ; 3
U
Awl
P", av Afx
• Comprehensive funding
strategies
• Key economic driver
• Overall quality of life
��, �� n C' ; 3
U
Awl
11
M
Film
C
C
Great success with state and
local funding
Local dollars contribute
more than 1/3 of overall
project costs
Actively pursuing new
opportunities
Changes anticipated in
Revenue Sharing program
Community Needs: ,/// . ......
• Major road widening
• Targeted safety
improvements
• Integrated bicycle and
pedestrian facilities
• Sidewalk retrofits
• Ride sharing
3/8/2017
3 2
W
3/8/2017
&*010 �IUM7,11"I I I $I
. . . . . . . . . . . . . .
0 FY2017 0 FY2018
C� f I `^ 1) ') I)
u ,,, UZU 0 1
32
Utilities FY2018 Proposed Budget
$175.5 Million
Taw
OPERAIING
$6831 M
CIP Highlights:
• Infrastructure replacement
• Advanced metering infrastructure
• Huguenot pump station and
transmission main
• Wastewater plant expansion
3/8/2017
Our rislon is to be mcogolzedt Ay our cuslooters, eniplinves, couno, administration,
riTaltnon, agencles and the udliffes Industry as a leader In providing
excellent water and wastewater seriqces.
Up Ni-,xf. Soma DASION
33
3/8/2017
C) fu CO 0'3 5
318/2017
C) ( �0 % -' G
3/8/2017
The school division has a balanced five-year plan
designed • reinvest in Chesterfield County schools.
• Provide annual compensation increases to retain/recruit
• Reduce class sizes and offer students more opportunities
• Increase supports for students and create safer, more
nurturing learning environments
3
Ettrick Elementary
• Additional reading teacher
• New math specialist
• Two additional classroom teachers
• Dedicated instructional coaches and assessment specialist
• Universal screener to measure student progress
a
Falling Creek Middle
• Dedicated instructional coaches
• An additional reading teacher and an additional
math/science teacher
• Additional ESOP teacher, classroom teachers and support
staff
e Universal screener to measure student progress
3/8/2017
viii
Within the last six months, we have
• Announced approximately 30 innovation grant winners
• Hired additional school-based administrators
for split -campus or high student enrollment purposes
• Added school-based student support staff members
such as social workers, counselors and psychologists
• Provided additional elementary school coordinators
of special education
`U M
141
Rl
111
3/8/2017
A
9
6 Blue Ribbon Schools,
among the most one
single district has in
the country.
Multiple schools have
been awarded Virginia
Index of Performance
recognition.
3/8/2017
#GoOpen
. . I
PIA•11• 1 W 1 * * *
11
XWO"t"PROP
12
U
A
4 National School
Change Award
winners
6 National Title I
Distinguished Schools
6 Virginia Title I
Distinguished Schools
5 middle schools
designated
Schools to Watch
13
3/8/2017
7
3/8/2017
U)U U
3/8/2017
() 4
A closer look
Innovating
the Chesterfiel'
a
-i
ItWiw- 19
3/8/2017
10
September 30 Enrollment History
wilzi ti LI
-_�%��,
/��
�i�i%iii/%
F 1-Vto MI
10%
3/8/2017
11
Three-year trend of student demographics
1=
Homeless
0%
1%
1%
0%
White, not of Hispanic origin
53%
52%
51%
-2%
Black, not of Hispanic origin
26%
26%
26%
0%
Hispanic
13%
14%
15%
+2%
Asian
3%
3%
3%
0%
American Indian or Alaska Native
0%
0%
0%
0%
23
PZI I
3/8/2017
ivi
Chesterfield leads the way compared to two largest local
counties with whom• •-for teachers.
CCPS ranks first on experience scale 82 percent of the time.
o CCPS leads on 28 of 34 years of experience
o Hanover leads on 5
o Henrico leads on 1
Richmond City is the highest on every step compared
to county divisions except steps 32 and 33.
CCPS ranks first on experience scale 62 percent of the time.
o CCPS leads on 21 of 34 years of experience
o Hanover leads on 12
o Henrico leads on 1
Richmond City is the highest on every step compared
to county divisions except step 32.
3/8/2017
25
26
13
27
• Special education drivers: $14.13
• Regular education drivers: $13.45
* Chesterfield $70,448
9 Henrico $79,352
Chesterfield: All assistant principals have an 11 -month contract
Henrico: Average salary is for assistant principals working a 12 -month contract 28
3/8/2017
IJ
M
in N
Investing
3/8/2017
9 Balanced to county -provided target based on Governor's
F= •_
e Maintains commitments made in the five-year plan, including a
2 -percent salary increase and additional teaching positions
9 Provides funding for a solvent supplemental retirement plan*
e Begins to lay the groundwork for a new strategic plan
* Based on internal staff analysis of annual funding requirements; subject to actuarial impact and legal
review. 31
LOW •
We are a people -intensive business.
e Nearly 85 percent of the new funding identified in the
approved budget will go to directly support teachers and staff
members.
o Salary increase, VRS rate increase, health-care increase
and funding for changes to SRP account for approximately
$20 million of the net $23.7 million budget increase. 32
19
Developing a path forward through a new plan
• Rewarding employees with a competitive compensation plan
(enhancing salaries/maintaining benefits with possible changes)
• Expanding mobile device initiative to elementary schools
• Expanding social emotional learning program (grant funded)
• Introducing skill -set development programs at middle schools
(grant funded)
• Opening CodeRVA for high school students
• Continuing work on Early College Academies at high schools 33
Approved Capital Improvement Plan
• Provides funding for continued work on construction and
renovation projects associated with 2013 bond referendum
• Advances funding for planning for work to be done at
Harrowgate, Crestwood and Ettrick elementary schools
• Identifies funding for a facilities assessment study
• Provides funding for HVAC upgrades and safety enhancements
• Provides technology funding for mobile technology expansion 34
3/8/2017
J
17
3/8/2017
Inside the numbers
•
the Chesterfield
Experience
35
FY 2017 Adopted Revenue
0 County Transfers
0 Interfund Transfers
0 Local (CCPS
generated)
State
0 Sales Tax
0 Federal
0 Use of Reserves
0 Beginning Balance
FY 2018 Approved Revenue
3/8/2017
St
38
0
* opplating
CO Giants
fp Food Sprvicp
39
3/8/2017
33
WOO
3/8/2017
FY 2017 Adopted Expenditures
0 Instruction
LlItICIII
Admin/Attendance, & Heafth
Pupil Transportation
Operabon & Maintenance
Food Services
Technology
Debt Service
FY 2018 Approved Expenditures
41
• Total operating fund revenue is projected to increase
by $23.7 million or 4 percent over the FY 17 adopted budget.
• State revenue is based on Governor's 2016-18 introduced amendments
and represents a 6.3% increase from FY 17 adopted budget.
• County transfer is projected to increase 3.8% (excluding structural
changes for county services).
e State sales tax remains flat.
Prior year revenue is increased substantially due in part to planned
use of debt reserve funds. 42
21
3/8/2017
$720,000,000
5640.000,000
$560,000,000
5480,000,000
$40,1000,000
$320,000,000
$240,000,000
5160,000,000
580,000,000
PE
F YOIJ Actual FYI I Actual FY 13 Actual FY 15 Actual FYI 7 Adopted
FY10 Actual FY 12 Actual FY14 Actuat FY16 Actual FYI 8 Approved
Fiscal Year
Beginning
Balance
M County I ransfef
M
Federal
rjffl/��))j &,Aes 'rax
EM state
M Local
43
W,
10
I/ Nw gg"
M
ON/
'101,
"M
P
9ge
County Transfer
270,992,000
281,287,000
10,295,000
3.8%
County Transfer Adjustments
-6,279,800
-6,279,800
Interfund Transfers
$840,000
$774,000
-66,000
-7.8%
Local (CCPS generated)
$8,450,000
$8,488,100
38,100
0.4%
State
248,844,000
265,232,700
16,388,700
6.6%
Sales Tax
63,400,200
63,2191400
-180,800
-0.3%
Federal
396,500
419,200
22,700
5.7%
Use of Reserves
3,500,000
7,036,600
3,536,600
101.0%
Beginning Balance
1,000,000
1,000,000
0
0.0%
a/ "-,
&am x/m ; 7-ii/j
$59742,70U ?
'/'//, , -77iii
0 ///"""
Funding is categorized for presentation purposes; actual accounting records may vary slightly.
44
W,
3/8/2017
9 County funding (County transfer) is a key revenue source for the division
• Enables division to customize programs to meet the expectations of
community
* State funding is largely based on the Standards of Quality (SOQ)
• SOQ is established in the Virginia Constitution as the minimum
educational program school divisions must provide.'
• Local funding ensures Chesterfield's instructional program exceeds the
minimum state standards
1. These standards, found in the Code of Virginia at §§221-253.13;_1, ' - through 22.1-253.13: 10, are known as the Standards of Quality (SOQ) and 45
encompass the requirements that must be met by all Virginia public schools and school divisions (B)tt@L.ZZ.www.doe.Vilyin.Llj�,gy)oej
LL .quahty
* FY18 budget will provide an adjustment for County funding
e Cost of certain shared services will be removed from the revenue
and expense budgets to eliminate need for administrative charge
backs
ci Police
• Grounds maintenance
• Internal Audit
• Accounting
• Purchasing
• Information Technology 46
23
FY 2017 Adopted Revenue
0 County TransfPr
Local (CCPS
generated)
41) State
0 Sales Tax
* Use of Resetvps
0 Beginning Balance
FY 2018 Approved Revenue
47
48
3/8/2017
0
3/8/2017
FY 2017 Adopted Expenditures
0 Instruction
0
Admin/Attendance &
Health
f/
F, Pupil Transportation
0 Operation &
Maintenance
0 Technology
0 Debt Service
FY 2018 Approved Expenditures
9m
99
3/8/2017
FY 2017 Adopted Expenditures
0 Salaries and
Benefits
dQ�))) Operating Expenses
40 Capital
0 Debt
0 Transfer to Other
Funds
FY 2018 Approved Expenditures
51
MI
/p-77? 7
t
roved
State Funds
$4,247 $4,423
. . ... ... . ...... .....
Sales Tax
1,077 1,058
Federal Funds
587 634
--------- ------- ---
LocalFunds
4,245 4,372
Total
$10,155 $10,487
........ ....
. . . . . ......... ..... ....... ............... . ..... - ------ -- --- ..... ...... .
52
MI
Total Cost Per Student
School Division FY2013 FY2014 FY2015
Chesterfield
9,276
9,276
9,486
Chesapeake
10,474
10,474
10,810
Hanover
9,137
9,137
9,549
Henrico
9,110
9,110
9,305
Norfolk
11,022
11,022
11,297
Prince William
10,449
10,449
10,795
Richmond
12,945
12,945
13,413
Stafford
9,971
9,971
9,846
Virginia Beach
10,832
10,832
11,149
State Average
11,257
11,257
11,253
Source: Virginia Department of Education Superintendent's Annual Report
A
KDOO
10,500
"'go
0
U
3.500
M
FY 2015 Total Cost Per Student
10 -year expenditure trend
V,4pON OX,
sO y1O 000 on
&41,1 000��
11111 in 111 . 0
S400000000
/� � �I Ilj �I, ��� / //l f
t0c
S -no 00D QQO
f
5q K cOn :00
!*.X i OX
F YOC 5 10 F, 14 FYI: FM F(11 F,'l 5 FYte Fel", F,'l I
kl,mt -m*, kftffi k wi] Am t,14 4-TY'l LMW A"J"Od -pt'-d
F,S,ai yea,
DeM ServIce
TpernOoq�
Mantenance
PUPO
Trinsporat�an
IM Admw�
Att-.dame &
He"Ifth
nstruct*n
3/8/2017
M11
27
3/8/2017
Planning for the Future
Innovating
theChesterfield
Experience
55
• Five year planning process initiated with the combined leadership of the Board
of Supervisors and School Board beginning in FY15
• Great communication tool for the parents and community
• Provides parents with insight to future programs that are planned for their
children
• Allows parents to make decisions today that will impact the overall
instructional experience of their children
• Allows the community to see the funding and program priorities of the
School Board
• Demonstrates the sustainability of programs 56
r" " ,)I'd' 31
i-�a -�� U ��C t,
M
3/8/2017
we
3/8/2017
0 Actuary presented financially sustainable plan to School Board in
February
o Changes to qualifying experience
o Maintains 175% benefit
o Extends payout from 5 to 7 years
o Caps new participants to 175 annually
9 Other potential scenarios still being reviewed 60
30
3/8/2017
9 The Operations team continues to work on starting time scenarios.
O Planning for 3Ol8-I9school year change
• Adjusting beginning/ending times; makes changes financially viable
o Stress test conducted inFebruary
• Analysis and fine tuning will occur until implementation
e Funding is included in both FY 2018 and FY 2019 budgets.
o FY 2018 funding: Adjust bus driver salaries ($500K)
o FY 2019 funding: Full implementation of ongoing operating costs ($1.2M)
* If changes are adopted, FY 2017 budget will be amended to include reserve funding to
purchase buses (FY 2016 funds reserved - $2M). 62
31
3/8/2017
9 Working with a consultant to determine more efficient structure
for central office to support schools
o Budget proposal does not include any recommendations
that may result from the study.
o There are no anticipated significant costs associated
-raw
63
* School leadership identified more than 70 other high
priorities that could not be funded in the operating budget
o Following slide lists of the highest-ranking priorities
it)Chesterfield County Public Schools
MtN.. EnQIICOV� Re. 't 64
32
3/8/2017
33
3/8/2017
Le =s lmrj*mm=:lmm
Innovating
I., mi� sm'w, , ,
01
at
01
3/8/2017
e Total five-year plan is $223.6 million; FY 2018 is $81.4 million
o Provides updated project costs for four new elementary schools - 95
percent design budget
o Provides additional funding for safety enhancements and delayed HVAC
maintenance projects
0 Does not adjust project costs for pending elementary school renovations
that are part of the 2013 referendum
m Projects may be adjusted pending the analysis
of a facility review (for those projects only) 69
. ...............
Project
Adopted FY17
Conceptual 65% Design Budget
95% Design Budget
CIP I
Beulah Elementary
$29,692,600
$31,262,000 $31,430,000
-----------
$31,407,000
Enon Elementary 2
31,588,000
30,123,000 30,121,000
30,975,000
----------
Matoaca Elementary
. ... ......... ... . . -
31,428,000
------
33,528,000 34,851,000
33,760,000
Midlothian area elementary
31,862,000
35,430,000 34,197,000
34,169,000
Total
$124,570,600
$130,343,000 $130,782,000
$130,311,000
1 Project budget. Portion of all projects reflected in prior year column in FY 17 Adopted CIP
2 Approved CIP includes advancement of the appropriation from FY 2018 to FY 2017
Chesterfield
County Public Schools
1"'—wi— Engg� Rftt�
70
109
3/8/2017
Total Project Cost Per Square Foot
Project
Adopted FY17
Conceptual
65% Design Budget
95% Design Budget
CIP 1/
Beulah Elementary
$381
$313
$315
$314
Enon Elementary
405
330
330
340
Matoaca Elementary
403
339
382
370
Midlothian -area elementary
409
331
342
342
......... ..__.._....._..._... ------ ._.._..... - ._.._.... _.._.....---- - - .-...-..__........ - - - ---
1/ Project budget. Portion of all projects reflected in prior year column
— - -- —
in FY17 Adopted CIP
-- --
Chesterfield County Public Schools
4nrrovoti^+@. E_094'3. Poq O"t.
71
Adds two new projects to the CIP
o FY 2017 Facility Assessment Study
Critical report required to develop future projects
including any potential referenda
o FY 2018 Food Services walk-in freezer replacements
Bon Air Elementary, Robious Elementary, and
Midlothian Middle School
Chesterfield County Public Schools
trwxrvorwa, @rspo&Q. k6t, 72
36
•M - we Fffem a OT. re r., M IT Wien
� 11!=_ M_ 0
e Current debt for referendum projects totals $281.5 million
o Referendum authorized $304 million
o Five-year operating plan does not include funds for
additional debt service
Chesterfield County Public Schools
k—ti— E�gogkg. Ral-."t, 73
3/8/2017
M
3/8/2017
Mc
* School will provide relief in the western part of the County
e Attendance zones have not been established
o School will likely provide relief to Evergreen, Swift Creek, and
Watkins elementary schools
9 Anticipated opening in Fall 2019
qlll' 111111i1111•�! BOTHM �
e Innovating through autonomy and culture
9 Changing school starting times for high schools
e Getting Capital Improvement Plan back on track
9 Modernizing and continuing to address efficiency
e Review options for preschool expansion (grants, non -profits, etc.)
9 Expanding student wellness initiatives
77
78
3/8/2017
U tJ
39
3/8/2017
no
A D, NA M
1749
YjK
Page 1 of 1
Meeting Date: March 15, 2017 Item Number: 4.A.
Subject:
Report of Planning Commission Substantial Accord Determination for
Chesterfield County Public Schools (Case 17PD0191) to Permit a Public
Elementary School in a Residential (R-7) District
County Administrator's Comments:
County Administrator:-'
Board Action Requested:
On February 21, 2017, the Planning Commission determined that the acreage to
be added to the existing school property for the proposed new elementary
school (a replacement facility for the existing Enon Elementary School) is
in substantial accord with the Comprehensive Plan, as per attached (Case
17PD0191). (AYES: Sloan, Jackson, Freye, Jones, Wallin). Staff recommends no
action.
Summary of Information:
State law provides that the Board may overrule the Planning Commission's
determination or refer the matter back to the Planning Commission for an
additional public hearing and decision. If the Board takes no action, the
substantial accord determination will become final.
Preparer: Kirkland A. Turner
Attachments: Yes ❑ No
Title: Director of Planning
CASE NUMBER: 17PDO191
APPLICANT: CHESTERFIELD COUNTY PUBLIC SCHOOLS
CHESTERFIELD COUNTY,
existing school property to accommodate long-term school needs, necessitating substantial accord
VIRGINIA
BERMUDA DISTRICT
RECOMMENDATIONS
COMMISSION
APPROVAL
STAFFS ANALYSIS
yo
AND RECOMMENDATION
0 Complies with Public Facilities Plan, an element of the Comprehensive Plan
Board of Supervisors Meeting:
MARCH 15, 2017
y4iProperty
Applicant's Agent:
CHRISTOPHER A. SORENSEN (804-748-1729)
Planning Department Case Manager:
STEVE HAASCH (804-796-7192)
0.5 Acres —14529 Rivermont Road
REQUEST
Substantial accord determination to permit a public elementary school in a Residential (R-7) District.
Note: Conditions may be imposed. Conditions and exhibits are located in Attachments 1-3.
SUMMARY
A new elementary school is planned. The new school facility would replace the existing Enon
Elementary School, located at 2001 East Hundred Road. Additional acreage is being added to the
existing school property to accommodate long-term school needs, necessitating substantial accord
determination. Conditions address setback treatments and other potential impacts.
RECOMMENDATIONS
COMMISSION
APPROVAL
APPROVAL
0 Complies with Public Facilities Plan, an element of the Comprehensive Plan
0 Conditions minimize possibility of any adverse impacts on area properties
STAFF
Providing a FIRST CHOICE community through excellence in public service M'0017
2 17PD0191-2017MAR15-BOS-RPT-C
Map 2: C yam pr ehen sive Plan
Classification: SUBURBAN RESIDEN11AL 11
The designation suggests the prop erty is appropriate for 2.O to 4.0 dwellings per acre
o0j
nfial 11
—01
�Nl
r� P 401
13 Subject Noperly
Map 3: SUFro undin g Lan d Uses & Develo pm ent
ExistingEnon
CFml
subject Pro pe rt�
single -family
Residential'
fRiwerrm Ridg
I 7P DO 191- 2017MAR 25-BOS- R PT -C
M0079
Proposal
A new elementary school, serving as a replacement tothe existing Enmn Elementary School, is
planned. The existing facility was constructed in 1935,with several additions constructed thereafter.
The new facility vvou|6 be located on approximately 14.8 acres composed of the existing school
property (II.l acres) and property that recently received substantial accord approval (3.7 acres).
The addition of the request property (0.5 acres) represents a long-term opportunity to better
achieve the minimum site need of 20 acres as identified in the Comprehensive Plan. The same
conditions applied to previous parcel additions are included in this request.
Public Facilities Plan
The proposed elementary school use ofthe property complies with the Comprehensive Plan.
Specifically, the Public Facilities Plan an element of the Comprehensive Plan states that the
existing Enon Elementary School should be revitalized or replaced between the years of2O14'
2020.Recunomendedoiteoiteriafornevvfad|idesindude:
• Located ona minimum oftwenty (2O)acres;
• Have direct access to at least one collector road;
^ Contain the school's own athletic fields, practice areas and playgrounds for students as
well as for use by the residents in adjoining community (where appropriate); and
• Located within residential areas, not along a major arterial road or within a non-
residential area.
The redeveloped school facility will continue toaccess Walnut Drive, alocal street, within close
proximity to East Hundred Road (a nmjcx arterial). The proposed school site is located in an
existing residential area, on a total of 14.8 acres. Due to area buildout, obtaining additional
acreage to achieve a twenty <20> acre site is not currently possible. However, Schools continues
to pursue additional acreage adjacent to the existing school site when possible. The remaining
criteria of the Public Facilities Plan would be achieved with the preliminary site design of the
school.
Zoning History
Case Number
BOS Action
Request
Approved
A 0.6 acre parcel to be added to the existing school site
17PDO153
(1/25/2017)
to bring acreage closer to 20 acre standard.
A 3.1 acre parcel to be added to the existing school site
17PDO115
Approved
for reconstruction of the facility. Specifically, facilities for
(9/28/2016)
the school, including building and outdoor recreation
I facilities, were planned.
MM
Development Standards & Setbacks
Typically nonresidential development would comply with the Emerging Growth District standards
within commercial, office or industrial zoning districts. The applicant's request would maintain the
site's current residential zoning with substantial accord approval to permit a public school.
Therefore, building setbacks would normally comply with residential standards and parking areas
setbacks would comply with Emerging Growth District standards.
As conditioned, building and parking area improvements on the request property would be
regulated by Enon Core Design District standards for the Corporate Office (0-2) District, except
where the requirements of the underlying Residential (R-7) zoning are more restrictive or where
conditions stipulate a modified setback or buffer requirement (Conditions 2 & 3).
To address the potential impact of outdoor recreational facilities near existing dwellings,
Condition 2 contains a provision to provide a minimum setback and landscaping treatment
(Exhibit A) for outdoor recreational facilities, including playgrounds. A minimum setback and
landscaping treatment for parking areas has also been conditioned (Condition 3). Lightingfor any
school facility, except security and parking area lighting, would also be prohibited. (Condition 4)
The conditions above match those approved on previous requests for additional properties for
the Enon school site and provide consistent standards as the property develops for school use.
G WI a 11,03WQ►NWAIV1LAIR16 -1i1ifflam
Nearby Fire and Emergency Medical Service (EMS) Facilities
Fire Station The Enon Station, Company Number 6
EMS Facility The Rivers Bend Fire Station, Company Number 18
When the property is developed, the number of hydrants, quantity of water needed for fine
protection, and access requirements will be evaluated during the plans review process.
The Comprehensive Plan which includes the Thoroughfare Plan, identifies county -wide
transportation needs that are expected to mitigate traffic impacts of future growth. The
anticipated traffic impact of the proposal has been evaluated and it is anticipated to be minimal.
VDOTsupports the proposed elementary school use ofthe subject property. Asingle standard
driveway isall that isenvisioned for this site. Any other entrance tothe site should 6ediscussed
Stormwater
Issue
Discussion/Co nd itions
• The property is located within the Johnson Creek Watershed.
• Drains from southwest to northeast through private properties to
an existing culvert under Florence Avenue, which discharges into
Geography
a natural channel before entering an existing storm sewer system
on the Bermuda Hundred United Methodist Church property.
The storm sewer system drains to an existing 36 -inch culvert
under East Hundred Road, which discharges to a natural channel
to Johnson Creek.
Environmental
There are no 100 -year floodplains or Resource Protection Area on-site
Features
• The existing downstream stormwater conveyance channels,
systems, and culverts must be evaluated for adequacy per the
Virginia Stormwater Management Program (VSMP)
Regulations, as well as County and VDOT requirements.
Drainage
• Proposed improvements cannot sheet flow through
downstream residential properties; therefore, on-site
SWM/BMP facilities or downstream drainage improvements
may be needed to address water quantity.
Storm Water
The development is subject to the Part 11B technical criteria of the
Management
VSMP Regulations for both water quality and water quantity.
The existing Enon Elementary School site is not currently located within a revitalization area.
However, the Plan encourages renovation ofexisting public facilities in established communities
when economically feasible, and when not, rebuilding on or as close as possible to, existing sites.
Public facilities such as schools are an integral part of the community fabric and can have a
profound impact on the social, economic and physical character of a neighborhood. Public sector
investment acts as a catalyst tnspur private investment inthese areas. The applicant's proposal
toreplace the existing school facility at and adjacent to its current location would support the Plan's
general revitalization goal to encourage public facility parity throughout the County.
17P[0191-2017MAR15-BOS1lPT(C .^
�������(��
=^^�w��
17 P D0191-2017 MARI 5- BOS- R PT -C 010 0
/s/
Applicant Submittals
12/13/16 Application submitted
Planning Commission Meeting
2/21/17
Citizens Comments
No citizens spoke to this case
Determination: APPROVAL SUBJECT TO THE CONDITIONS IN ATTACHMENT
I
Motion: Sloan Second: Jackson
AYES: Sloan, Jackson, Freye, Jones, Wallin
The Board of Supervisors on Wednesday, March 15, 2017, beginning at 12:00 p.m., will
consider this request.
17 P D0191-2017 MARI 5- BOS- R PT -C 010 0
Note:
The following conditions were recommended by both staff and the Planning Commission
1. Design District. Except where the requirements ofthe underlying Residential (R'7)zoning
are more restrictive, aswell asthe modified setback and buffer requirements outlined in
Conditions 2and 3, development ofthe property shall conform tothe requirements of
the Zoning Ordinance for Corporate Office (0-2) Districts in the Enon Core Design District.
2. All playground areas (i.e.area accommodating
swings, jungle gyms or similar such facilities) and all outdoor play fields, courts, swimming
pools and similar active recreational facilities shall be located a minimum of:
a. Thirty-five (35) feet from adjacent properties (owned by others) zoned residential
and occupied with residential use. Within the thirty-five (35) foot setback, a buff er
consisting of fencing and landscaping shall be provided in accordance with Exhibit
A. Nothing herein shall prevent development of indoor facilities within the thirty-
five(35)footsetback.
b. Fifteen (15) feet from Florence Avenue & Rivermont Road. Within the fifteen (15)
fnuL setback, a buffer consisting of fencing and landscaping shall be provided in
accordance with Exhibit B. However, any swimming pool shall meet the required
minimum setback for these structures located within R Districts.
3. All parking areas shall belocated aminimum ofthirty-five (35
feet from adjacent properties (owned by others) zoned for and occupied by residential
uses. Within the thirty-five (35)setback, a buffer consisting offencing and landscaping
shall be provided inaccordance with Exhibit A. (P)
4. Lighting. Other than security and parking area lighting, there shall be no exterior lighting
Property Line
R
35" B. f �. r �B. Boundary/
Spaced approximately 8'
between rows of trees
10 17PD0191-2017MAR15-BOS-RPMo o 8 6
Property Line
Holly Trees
® Greenleaf orAmerican
• 5-6' High at Planting
Fence
Minimum of 6'tall
Exact location of fence within 15' buffertobe
reviewed and approved attime of site plan
tl
Trees planted a
minimum of 1U' on
15' Buffer Boundary D
Sm
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: March 15, 2017 Item Number: 4.113.
Subiect:
Report of Planning Commission Substantial Accord Determination for Verizon
Wireless (Case 17PD0194) to Permit a Small Cell Communication Facility in a
General Commercial (C-5) District
County Administrator's Comments:
County Administrator:
Board Action Requested:
On February 21, 2017, the Planning Commission determined that the proposed
facility is in substantial accord with the Comprehensive Plan, as per
attached (Case 17PD0194). (AYES: Sloan, Jackson, Freye, Jones and Wallin).
Staff recommends no action.
Summary of Information:
State law provides that the Board may overrule the Planning Commission's
determination or refer the matter back to the Planning Commission for an
additional public hearing and decision. If the Board takes no action, the
substantial accord determination will become final.
Preparer: Kirkland A. Turner Title: Director of Planning
Attachments: 0 Yes ❑ No
CASE NUMBER: 17PDO194
APPLICANT: VERIZON WIRELESS
CHESTERFIELD COUNTY,
mechanical equipment mounted on the rear wall of the building.
VIRGINIA
COMMISSION
MIDLOTHIAN DISTRICT
10,
APPROVAL
174 9 STAFF'S ANALYSIS
STAFF
AND RECOMMENDATION
Busy ST
0 R Request
Property
Board of Supervisors Meeting: MARCH 15, 2017
Board of Supervisors Time Remaining: 61 DAYS
Applicant's Agent:
STUART SQU IER (804-901-7433)
Planning Department Case Manager:
STEVE HAASCH (804-796-7192)
0.6 Acres — 800 Murray Olds Drive
REQUEST
Substantial accord determination to permit a small cell communication facility in a General Business
(C-5) District.
Note: Conditions may be imposed. Conditions and exhibits are located in Attachments I and 2. Under the Federal
Telecommunications Act, localities cannot regulate cell towers on the basis of possible health or environmental
effects of radio frequency emissions. The FCC requires final action on telecommunication tower requests, including
small cells, within a reasonable period of time which it interprets to be 150 days from application submittal. This
application was submitted on December 16, 2016 and 150 days therefrom is May 15, 2017.
SUMMARY
A roof -mounted (data node/small cell) antenna facility on a commercial building is planned. The
small cell communication facility will be located inside a faux stove pipe on the roof, with associated
mechanical equipment mounted on the rear wall of the building.
RECOMMENDATIONS
COMMISSION
APPROVAL
APPROVAL
0 Complies with Public Facilities Plan, an element of the Comprehensive Plan
STAFF
0 Ordinance and conditions minimize the possibility of any adverse impact on
area properties
Providing a FIRST CHOICE community through excellence in public service N 0 0 8 9
2 17 P DO 194-2017 MAR 15- BOS- R PT -C
3 17P 0 0 194- 2017M R 15-BOS- R PT -C
Proposal
Aroofmounted data node antenna with wall -mounted mechanical equipment within a general
commercial area is planned.
Public Facilities Plan
As conditioned, the proposed small cell communication facility is consistent with Ordinance
criteria and complies with the Specifically, the Public Facilities Plan, an
element of the Comprehensive Plan promotes minimizing the numbers of towers and their
impact onthe surrounding area through:
* Co -location onexisting telecommunications towers, or
• Architectural incorporation into existing building features.
Zoning Histor
Case Number
BOS Action
Request
Approved
Rezoning from Community Business (B-2) to General
Requirements
Details
Business (B-3) with Conditional Use Planned Development.
• Antenna located in stovepipe
• Painted to match building
Design, Color & Lighting
0 Lighting not permitted
Condition
Plan and Ordinance
Required to screen mechanical equipment
Screening
Ordinance
Antenna not to exceed 5 feet above roof
Height
Condition
Required if use ceases for more than 3 consecutive months
Removal
Ordinance
Zoning Histor
Case Number
BOS Action
Request
Approved
Rezoning from Community Business (B-2) to General
85SNO012
(3/27/1985)
Business (B-3) with Conditional Use Planned Development.
An office/wa rehouse complex was planned.
4 17PD094-2017MAR15-8��PT-C
�Yl/�OQ�
����/V��
Zoning Ordinance
The request property is located in a commercial/industrial area off of Midlothian Turnpike.
Communication small cells are a restricted use in C-5 Districts. For those small cells located on
buildings, ordinance restrictions include the following:
• antennas must be architecturally incorporated into the design of the building;
• mechanical equipment must be screened in accordance with ordinance requirements; and
• at such time as the small cell ceases to be used for communication purposes for three (3)
consecutive months, the antennas and all associated equipment are removed from the
property.
The applicant indicates this facility will improve wireless service to customers and employees of
businesses located in the area.
This proposal consists of a pole -mounted antenna concealed within a proposed stovepipe installed
near the southwest side of the roof. The vent pipe will have a durable finish color that matches
the building and will extend no greater than 5 feet above the roof. Associated wall -mounted
mechanical equipment will be installed on the rear of the building and will be concealed from view
from adjacent properties and roadways. (Condition)
5 17PD0194-2017MAR15-BOS-RPT-C
LdVt,l���
This request will have a minimal impact on Fire and EMS.
The Comprehensive Plan which includes the Thoroughfare Plan, identifies county -wide
transportation needs that are expected to mitigate traffic impacts of future growth. The
anticipated traffic impact of the proposal has been evaluated and it is anticipated to be
VDOT supports the proposed use of the subject property to permit a small cell communication
facility outside of VDOT maintained right-of-way.
The system installation may be approved meeting the standard conditions regarding interference
to Chesterfield County Radio and Microwave Systems.
The proposed use will not adversely innpactthepub|icvxaterandwmsLevvatersystenu.
6 17P R16BDSf{PT{C
�M�0��
��«�u��^n
....... ... aa"
Applicant Submittals
12/16/2016 Application submitted
Planning Commission Meeting
2/21/2017
Citizen Comments
No citizens spoke to this case
Determination: APPROVAL SUBJECT TO CONDITIONS IN ATTACHMENT I
Motion: Sloan Second: Jackson
AYES: Sloan, Jackson, Freye, Jones, Wallin
The Board of Supervisors on Wednesday, March 15, 2017, beginning at 12:00 p.m., will
consider this request.
17PD0194-2017MAR15-BOS-RPT-C
000095
Note:
The following conditions were recommended bv both staff and the Planning Commission
The color, design and lighting system for the small cells shall be as follows:
a. The antenna shall be located inside a stovepipe which' together with the
antenna, may extend no more than S feet above the roof ofthe building, with
the antenna and associated mechanical equipment located as depicted on
Graphic 2,Attachment 2.
b. The components ofthe small cell equipment shall have durable finish color
that matches the building upon which it is located, as approved by the Planning
Department. The finish color shall be maintained to address fading, flaking, or
other finish issues, as determined by the Nanning Department, to include
matching any repainting ofthe building upon which itismounted.
C. The small cell shall not belighted. (M
8 I7PDO194-2017WAR15-8OSRPT-C
Graphic 1 — Photo Simulation
17PDO194-2017MAR15-BOS-RPT-C
Graphic 2 — Elevation
I PROPOSED 11:1112011
f WRELESS UNDERGROJW
.801" FOR F18ER
(SEE C -I FOR ;NEVE
NCunw)
1
i PROPOSED VERIZON
f [-WiRFLE1S fi'�Y„ iEASF I
` r�3Fk
I
i f i1
t'P
f i �
i i 1
F1f*00SED VCRIZON
i Cl IRELESS 0• H --FRANC
FUTURE VC1440R
f W:RCLESS 00'CEKLR_-,
UN
MOTED ON
i S F
R
A
M
[
C -t ~
I
PROPOSED vER¢CN ;
WIRELESS AWS PRI:
f � E MOJNlCD CV {:-C.N4C
i
l
i\_PROPOSED 20x
,TE
f ACCESS EASEMENT
C-5
' PRCPOSED 6' TAL. iAVICEWORK. SCREENING AROUND
PR;FOSED EO'JIPNENT JSCRCLNKC SHALL M41CH
-I��EXFvI:NG UTTICEWORR SCREE"C FOR A/C UNITS)
l'� I
PROPOSCD VER,ZON WIRELL'S 1-1/2- RC%
� CORDUI FOR POWER ROUTED ALONG ROOF 2�/
MADE CXI-IING GIRDING (SEE Cc- POR
i ENTIRE ROOTING)
PRCPOSCD VERIZON WIRELESS
FOUPMEN:CARNET MOUMTFO
Ori n -P WIMP �
PROPOSED VERIZON
WIRELESS ItV-1 "
;IYF1M4 ROK
Jr PROPL' 10 VEMIZON WIRELESS
_J `-PANcL 4 CFC- moi•, -ET
r j PROPO'A>iD VEWION Wt2ELCSS
•-2'-6 - �2'.2' LENS ARCA
PRCPDSEO VCR1Z011 WIRELESS ANTEK- 40UNTED
GN POST iNiiN R: TRANSPAR£•YT "STOVE PLP[
—CONCEALVENT (POST CASE PLATE 70 BE
T MOUNTED TD INTCROR BUILDINC CONCf7ETE SLAB;
L
\ H
PNOPOSF-D VER:ZON WRe1F.SS CC"GR;ES y
RC1TLD 7HROUCN WALL ANO AiONC ROD
7
RJSTOh LXARNC kp;,,VNC IU ANILNNA
UFJRC VLRZON WIRELESS PCS
SEI MOL'4TF,0 ON t._rRANE. C -n
'� PROPOSED VERFLON WIRELESS ANTENNA MOUNTED ON
�S t \ POST WITH PF TRANSPARENT 'STOVE PIPE-
�_,1 S_) CONCEALMENT (POST BASE PLATE. TO BE MCUNt'ED
\ TO INTERIOR BU ILO:NG CDNCRETE SLAB)
PROPOSED VCRIZON WIRELESS 2
CONDUIT FOR POWER ROUTED ALONG
`ROOF tNS1OF EXtSnNG 8Ui!.DING C'S
[X;9 N EW,-trtc P—I PROPOSED LATTICEWORK SCREEMNG AROUND
(TO R UTIL2E0 OY PRCPO-SF,O F0t1w FNI (SCREENING SHN.E M4?C.H
VER:ZDN WIRELESS) EX:5144G LATE ICEWORK SCREENING FOR A/C LNItS)
10
OVCRAiL HFICHT _
k1Av. ;; � A.N.L.
CL. 0- PROPOSED ANTENNA
Lt.
S-umwre
ID..bi!
A.C. �J
\,$jp-,jY Rewf il•mrt $,T.�;,jprj„
Ebro. - 75.:i e A.O.L �
POAX CAO VER OUO , VAREIiSS
COAX EAGLES ROUTED THRWC✓ 2 '11
WALL AND ALONG ROOF NSIDE -_C_5 C_c J
FXIST!NG SUC GING TO ANTENNA
17PDO194-2017MAR15-BOS-RPT-C
010,3193
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
1749
Page I of 1
Meeting Date: March 15, 2017 Item Number: 4.C.
Subject:
Report of Planning Commission Substantial Accord Determination for
Chesterfield County Department of Youth Planning & Development (Case
17PD0199) to Permit a Child Advocacy Center in a Community Business (C-3)
District
County Administrator's Comments:
County Administrator:
Board Action Requested:
On February 21, 2017, the Planning Commission determined that the proposed
facility is in substantial accord with the Comprehensive Plan, as per
attached (Case 17PDO199). (AYES: Sloan, Jackson, Freye, Jones, Wallin).
Staff recommends no action.
Summary of Information:
State law provides that the Board may overrule the Planning Commission's
determination or refer the matter back to the Planning Commission for an
additional public hearing and decision. If the Board takes no action, the
substantial accord determination will become final.
This item relates to a previous Board agenda item, which authorized the
County Administrator to enter into a lease for a Child Advocacy Center. The
property is 2800 sq. ft. and will be leased at a cost of $41,600 annually.
Preparer: Kirkland A. Turner
Attachments: 0 Yes F-1 No
Title: Director of Planninq
000099
CASE NUMBER: 17PDO199
APPLICANT: CHESTERFIELD COUNTY DEPARTMENT OF YOUTH PLANNING
& DEVELOPMENT
CHESTERFIELD COUNTY,
COMMISSION
VIRGINIA
BERMUDA DISTRICT
STAFF'S ANALYSIS
STAFF
AND RECOMMENDATION
X"
Reci-A
Board of Supervisors Meeting: MARCH 15, 2017
Applicant's Agent:
Property� 0
0
DAVID PRITCHARD (804-796-7030)
Planning Department Case Manager:
CARVER HEIGHTS DR
STEVE HAASCH (804-796-7192)
1.6 Acres —12200 Iron Bridge Road
REQUEST
Substantial accord determination to permit a child advocacy center in a Community Business (C-3)
District,
Note: Conditions may be imposed.
SUMMARY
Lease of an existing office space in a commercial area for this multi -department child center is
planned.
RECOMMENDATIONS
COMMISSION
APPROVAL
APPROVAL
Complies with Public Facilities Plan (Plan), an element of the Comprehensive
STAFF
Plan
Providing a FIRST CHOICE community through excellence in public service 000100
2 17 P DO 199-2017 MAR 15- BOS- R PT -C
3 1 7P 0 0 199- 2017MA R IS-BOS- R PT -C
0,00102
Proposal
Anmw Child Advocacy Center (CAC) is proposed tooccupy a |eoue6 space in an existing office
building. The facility would include interview and observation rooms, offices and other business
space and would be staffed during the day and as -needed after normal business hours. The facility
would be o nonresidential care facility designed to offer a safe environment in which to interview
the victim, provide treatment, prepare the child for court proceedings and provide a safe, private
location to meet with non -offending family members during investigations. Criminal suspects and
those suspected of civil wrongdoings would not be allowed into the facility. Operation mfthe facility
involves o partnership between the Police, Social Services, Commonwealth's Attorney, Mental
Health Support Services and other child -focused personnel. These services are currently provided
byafacility located within the City nfRichmond.
Public Facilities Plan
The anelement ofthe Comprehensive Plan offers little guidance for
locating child advocacy centers. However, the Plan does recommend that services should be
centralized around the current Government Center. This request ioapproximately 2miles from
the Center in an existing commercial/office complex and meets the spirit and intent of the Plan.
Furthermore, this request has been vetted through the county's Site Evaluation Team and found
tobea suitable location.
Zoning Histo
Case Number
BOS Action
Request
Rezoning from Neighborhood Business (C-2) and
Approved
Community Business (C-3) to Community Business (C-3)
99SNO140
(4/14/1999)
with Conditional Use to permit outside storage and sale
of merchandise.
Rezoning of Community Business (C-3) to Community
Approved
Business (C-3) with Conditional Use Planned
05SN0276
(8/24/2005)
Development to permit exceptions to Ordinance
Previous zoning cases for the property have intended commercial and office uses on the subject
property. Acommercial/office cmmp|exhas6eenomnytructe6ontheshe. Mitigating conditions
were imposed through these cases to protect adjacent residential uses.
17PD0199-2017N1AR15-BOS-RPT{C
FIRE AND EMERGENCY MEDICAL SERVICES
Staff Contact: Anthony Batten (804-717-6167) BattenA@chesterfield.gov
This request will have minimal impact on Fire & EMS.
COUNTY TRANSPORTATION
Staff Contact: Jim Banks (804-748-1037) banksj@chesterfield.gov
The Comprehensive Plan which includes the Thoroughfare Plan, identifies county -wide
transportation needs that are expected to mitigate traffic impacts of future growth. The
anticipated traffic impact ofthe proposal has been evaluated and isanticipated tobeminimal.
UTILITIES
Staff Contact: Jamie Bland (804-751-4439) blandj@chesterfield.gov
The proposed request will not adversely impact the public water and wastewater systems.
VDOT supports the proposed use of the subject property.
5 17PD0199-2017K4AR15-BC8-RPT-L
���l� �
u� It
17PD0199-2017MARIS-BOS-RPT-C
05
Applicant Submittals
12/13/2016 Application submitted
Community Meeting
2/15/2017
Community meeting held. One citizen attended to obtain information. No
issues were noted.
Planning Commission Meeting
2/21/2017
Citizen Comments
No citizens spoke to this case.
Determination: APPROVAL
Motion: Sloan Second: Jackson
AYES: Sloan, Jackson, Freye, Jones, Wallin
The Board of Supervisors on Wednesday, March 15, 2017, beginning at 12:00 p.m., will
consider this request.
17PD0199-2017MARIS-BOS-RPT-C
05
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
U AGENDA
1749
Meeting Date: March 15, 2017 Item Number: 11.A.
Subiect:
Resolution Recognizing Boy Scouts Upon Attaining the Rank of Eagle Scout
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Staff has received requests for the Board to adopt resolutions recognizing
Mr. Maddison Layne Furman, Troop 840, sponsored by Saint Michael's
Episcopal Church; Mr. Matthew William Tignor and Mr. Nikolas Isaac
Churchill, both of Troop 876, sponsored by Mount Pisgah United Methodist
Church; Mr. Micah Alexander Broussard, Mr. Matthew D.B. Wasikiewicz and
Mr. Blake Owen Hall, all of Troop 897, also sponsored by Mount Pisgah
United Methodist Church, and Mr. William John Bramlet, Troop 555,
sponsored by New Hanover Presbyterian Church, upon attaining the rank of
Eagle Scout. They will be present at the meeting, accompanied by members
of their families, to accept their resolutions.
Preparer: Janice Blakley
Title: Clerk to the Board
Attachments: 0 Yes 1-1 No # 000 1 OG
WHEREAS, the Boy Scouts of America was incorporated by Mr. William
D. Boyce on February 8, 1910, and was chartered by Congress in 1916;
and
WHEREAS, the Boy Scouts of America was founded to build character,
provide citizenship training and promote physical fitness; and
WHEREAS, after earning at least 21 merit badges in a wide variety
of skills including leadership, service and outdoor life, serving in a
leadership position in a troop, carrying out a service project
beneficial to their community, being active in the troop, demonstrating
Scout spirit, and living up to the Scout Oath and Law, Mr. Maddison
Layne Furman, Troop 840, sponsored by Saint Michael's Episcopal Church;
Mr. Matthew William Tignor and Mr. Nikolas Isaac Churchill, both of
Troop 876, sponsored by Mount Pisgah United Methodist Church; Mr. Micah
Alexander Broussard, Mr. Matthew D.B. Wasikiewicz and Mr. Blake Owen
Hall, all of Troop 897, also sponsored by Mount Pisgah United Methodist
Church, and Mr. William John Bramlet, Troop 555, sponsored by new
Hanover Presbyterian Church, have accomplished those high standards of
commitment and have reached the long -sought goal of Eagle Scout, which
is received by only four percent of those individuals entering the
Scouting movement; and '
WHEREAS, growing through their experiences in Scouting, learning
the lessons of responsible citizenship, and endeavoring to prepare
themselves for a role as leaders in society, Maddison, Matthew, Niko,
Micah, Matthew, Blake and William have distinguished themselves as
members of a new generation of prepared young citizens of whom we can
all be very proud.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board
of Supervisors, this 15th day of March 2017, publicly recognizes Mr.
Maddison Layne Furman, Mr. Matthew William Tignor, Mr. Nikolas Isaac
Churchill, Mr. Micah Alexander Broussard, Mr. Matthew D.B. Wasikiewicz,
Mr. Blake Owen Hall and Mr. William John Bramlet, extends
congratulations on their attainment of Eagle Scout, and acknowledges
the good fortune of the county to have such outstanding young men as
its citizens.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of I
AGENDA
Meetinq Date: March 15, 2017 Item Number: 11.13.
Subiect:
Resolution Recognizing Mr.
Chesterfield County
County Administrator's Comments:
County Administrator:
Board Action Requested:
Lawrence C. Haake, III for His Service to
Adoption of attached resolution.
Summary of Information:
This resolution will recognize Mr. Larry Haake for his outstanding service to
Chesterfield County in his role as General Registrar/Director of Elections.
Effective April 1, 2017, Mr. Haake will retire after serving 22 years.
Preparer: Lou Lassiter
Attachments: 0 Yes F-1 No
Title: Deputy County Administrator
RECOGNIZING GENERAL REGISTRAR/DIRECTOR OF ELECTIONS LAWRENCE C. HAAKE, III
ON THE OCCASION OF HIS RETIREMENT
WHEREAS, Mr. Lawrence C. Haake, III was appointed Chesterfield County's
General Registrar and Director of Elections, on April 1, 1995; and
WHEREAS, Mr. Haake was responsible for overseeing the daily operations of
the voter registration office and the elections in Chesterfield County; and
WHEREAS, Mr. Haake was instrumental in implementing the National Voter
Registration Act in 1996, which caused a significant change in work flow and
work volume in voter registration and list maintenance; and
WHEREAS, in 2001 Mr. Haake was appointed by the Virginia Senate to serve on
the Joint Subcommittee Studying Virginia's Election Process and Voting
Technologies; and
WHEREAS, in 2002, Mr. Haake's development of the Election Results and Voter
Verification (ERVV) software was the recipient of an award for Chesterfield
County from the National Association of Counties; and
WHEREAS, in 2008, Mr. Haake was a pioneering user of Electronic Poll Books
in the state; and
WHEREAS, in 2005, Mr. Haake implemented the requirements of the Help
America Vote Act, which included transitioning Chesterfield County to an optical
scan voting system and ensuring that all voting precincts were handicap
accessible; and
WHEREAS, Mr. Haake worked with the national election organization, the
Election Center, to establish in 2005 the Virginia Registered Election Official
professional education certification program for registrars in Virginia; and
WHEREAS, Mr. Haake twice served as President of the Voter Registrars'
Association of Virginia; and
WHEREAS, Mr. Haake received the Gold Star award from the Voter Registrars'
Association of Virginia in 2013 for his dedication and work for the electoral
process on behalf of all registrars; and
WHEREAS, Mr. Haake was appointed to the General Registrar/Electoral Board
Workgroup in 2014 by the State Board of Elections to review the duties and
responsibilities of local electoral boards and general registrars; and
WHEREAS, Mr. Haake received the 2016 award from the Virginia Electoral
Board Association named in honor of former Secretary of the State Board of
Elections Jean Jensen and former Lieutenant Governor John Hager - the Jensen -
Hager Best Practices Award for exemplary work and service to the election
community; and
WHEREAS, Mr. Haake routinely testified before the Privileges and Elections
Committees of the Virginia House of Delegates and the Virginia Senate regarding
proposed law changes to the Virginia electoral system; and
9119109
WHEREAS, having devoted 22 years
Chesterfield County, including managing
has exemplified outstanding leadership,
of public service to the citizens of
six presidential elections, Mr. Haake
wisdom, vision, and dedication.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 15th day of March 2017, on the occasion of his retirement,
publicly recognizes the exemplary career achievements of Mr. Lawrence C. Haake,
III, thanks him for innumerable contributions to the citizens of Chesterfield
County and the Commonwealth of Virginia, and extends to him heartfelt
appreciation and warmest wishes.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to
Mr. Haake and that this resolution be permanently recorded among the papers of
this Board of Supervisors of Chesterfield County, Virginia.
am,
74
Page I of 1
Meeting Date: March 15, 2017 Item Number: 12.A.1.a.1.
Subiect:
Resolution Recognizing Firefighter Timothy A. Lloyd, Fire and Emergency
Medical Services Department, Upon His Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of attached resolution.
Summary of Information:
Firefighter Timothy A. Lloyd retired from the Fire and Emergency Medical
Services Department on March 1, 2017, after providing over 23 years of
service to the citizens of Chesterfield County.
Preparer: Edward L. Senter Jr. Title: Fire Chief
Attachments: 0 Yes F] No #000111
RECOGNIZING FIREFIGHTER TIMOTHY A. LLOYD
UPON HIS RETIREMENT
WHEREAS, Firefighter Timothy A. Lloyd retired from the Chesterfield Fire
and Emergency Medical Services Department, Chesterfield County, on March 1,
2017; and
WHEREAS, Firefighter Lloyd started his career in Recruit School #24 in
1993 and has faithfully served the County of Chesterfield and its citizens
for over 23 years in various assignments as a firefighter at the Midlothian,
Dale, Matoaca, Manchester, and Winterpock Fire and EMS Stations; and
WHEREAS, while assigned at the Dale Fire Station #11 and overseeing the
medical oxygen shop, Firefighter Lloyd applied his extensive knowledge of
small engine repair and maintenance toward the creation of the chain saw shop
in 1999; and
WHEREAS, Firefighter Lloyd advanced in the career development program as
a firefighter specialist in August 2008; and
WHEREAS, Firefighter Lloyd was recognized with an EMS Unit Citation
Award for his extraordinary teamwork and care in assisting a patient in
cardiac arrest in June 1996; and
WHEREAS, Firefighter Lloyd was recognized with a Unit Citation Award
for his extraordinary teamwork involving a rescue of two individuals who were
in their vehicle trapped in flood waters from heavy rainfall causing creeks
and streams to overflow in May 2003; and
WHEREAS, Firefighter Lloyd was recognized with an EMS Unit Citation
Award for his extraordinary teamwork and care provided to a patient in severe
respiratory distress in July 2004; and
WHEREAS, Firefighter Lloyd was recognized with an EMS Unit Citation
Award for his extraordinary teamwork as a result of his actions during an
accident involving a motorcycle in April 2005; and I
WHEREAS, Firefighter Lloyd was recognized with a Unit Lifesave Award for
the effective teamwork and lifesaving measures for a diabetic patient who
went into cardiac arrest in April 2015.
NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of
Supervisors recognizes the valuable contributions of Firefighter Timothy A.
Lloyd, expresses the appreciation of all citizens for his service to the
county, and extends appreciation for his dedicated service and
congratulations upon his retirement.
Page 1 of 1
Meeting Date: March 15, 2107 Item Number: 12.A.1.a.2.
Subject:
Resolution Recognizing Mr. Ramabhai K. Panchasara, Utilities Department, Upon
His Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Mr. Ramabhai Panchasara will retire from the Utilities Department on April 1,
2017, after more than 24 years of service to the Chesterfield County
Utilities Department.
Preparer: George B. Haves
Attachments: 0 Yes FI No
Title: Director of Utilities
13
i "14 DO tole) I'LN a IVA I OL Les 0 0 %1�
WHEREAS, Mr. Panchasara will retire from the Chesterfield County
Utilities Department on April 1, 2017; and
WHEREAS, Mr. Panchasara began his public service with the Chesterfield
County Utilities Department on April 27, 1992, as the laboratory supervisor
for both the Proctors Creek and Falling Creek Wastewater Treatment Plants;
and
WHEREAS, Mr. Panchasara directed the day-to-day operation and
maintenance activities of the wastewater treatment laboratory during periods
of regulatory change and new laboratory standards; and
WHEREAS, Mr. Panchasara's experience and knowledge was instrumental in
the development of standard protocols for routine and special sampling
events, quality assurance and control procedures for the laboratory and
compliance reporting for existing and emerging regulations; and
WHEREAS, Mr. Panchasara coordinated the laboratory effort to support the
industrial pretreatment program, the compliance of the wastewater treatment
plants, the biosolids program, operations at the plants and various special
projects; and
WHEREAS, Mr. Panchasarals leadership was instrumental in supporting the
professional development of staff and providing cross -training, thereby
improving the flexibility and responsiveness of the lab to meet the needs of
the treatment plants; and
WHEREAS, Mr. Panchasara was highly respected and liked by his
supervisors, peers and coworkers and displayed dependability, aptitude, good
character and values throughout his career; and
WHEREAS, Mr. Panchasara assumed extra duties, including assisting the
treatment plants when staff were not available and volunteering to serve on
interdepartmental committees; and
WHEREAS, Mr. Panchasara has provided his knowledge and expertise to the
regulatory community to ensure that Chesterfield County remained aware of the
varying regulations which govern compliance; and
WHEREAS, Mr. Panchasara extended his expertise to state agencies and the
community through active participation as a charter member of the Lab
Practices Committee of the Virginia Water Environment Federation and during
the formation of the National Environmental Laboratory Accreditation Program
certification procedure for the state; and
WHEREAS, Mr. Panchasara continuously utilized his knowledge of
laboratory analyses and the operations of treatment plants to ensure that
effluent and biosolids quality met state compliance requirements; and
WHEREAS, Mr. Panchasara contributed to the department's role of being a
responsible steward of the environment by aiding the staff at the treatment
plant with regulatory compliance sampling during normal hours and tirelessly
afterhours; and 0 0 n ',I 14
WHEREAS, Mr. Panchasara acted as an exemplary steward of the public
trust by providing exceptional oversight of the laboratory and observing best
practices that enabled the lab to operate in the most cost-effective manner;
and
WHEREAS, Mr. Panchasarals commitment to excellence resulted in numerous
commendations from the Virginia Department of Environmental Quality for the
quality of the lab work, protocols and procedures of the department's
wastewater laboratories.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes Mr. Ramabhai K. Panchasara and extends on behalf of
its members and citizens of Chesterfield County, appreciation for over 24
years of exceptional service to the county.
061,11 15
U11
Page 1 of 1
Meeting Date: March 15, 2017 Item Number: 12.A.1.b.
Subiect:
Resolution Recognizing April as
Chesterfield County
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of attached resolution.
Summary of Information:
"Child Abuse Prevention Month" in
Staff requests that the Chesterfield County Board of Supervisors recognize
the month of April as "Child Abuse Prevention Month" in Chesterfield County,
in recognition of the county's commitment to supporting safe and healthy
families. Staff requests the resolution be presented at the Positive
Parenting Coalition's March 29th Positive Parenting Institute.
Preparer: Debbie Burcham Title: Executive Director, Community Services Board
Attachments: ® Yes F1 No #
000ILIG
RECOGNIZING APRIL AS "CHILD ABUSE PREVENTION MONTH" IN CHESTERFIELD COUNTY
WHEREAS, our children are our most valuable resource, and need our help to
grow socially and emotionally into responsible, productive, community -minded
adults; and
WHEREAS, finding solutions to child abuse depends on involvement
throughout the community to protect all children, to respond to abuse, and to
support and promote healthy families; and
WHEREAS, the emotional, psychological, and physical effects of child abuse
and neglect have immediate, as well as long-term impact on the family, the
community, and future generations; and
WHEREAS, children raised in safe and nurturing homes strengthen our
county, and all citizens should be partners in helping to prevent child abuse
and neglect; and
WHEREAS, community collaborations such as the Chesterfield -Colonial
Heights Positive Parenting Coalition, whose mission is to educate, support
and empower professionals to assist families in achieving their full
potential, contribute to strengthened families and effective child abuse
prevention; and
WHEREAS, our county's partners in prevention include human service
agencies, schools, health care providers, faith -based and civic
organizations, law enforcement and court services, whose goal is to provide
services that are appropriate and trauma informed; and
WHEREAS, parents have the most critical influence on their children's
development and need community support and education in celebrating the jobs
and negotiating the challenges of parenting.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes the month of April as "Child Abuse Prevention Month"
in Chesterfield County, and encourages all citizens to participate in
appropriate programs and activities that help protect our community's
children.
000117
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
. AGENDA
1749
Meeting Date: March 15, 2017 Item Number: 12.A.1.c.
Subiect:
Resolution Recognizing Mr. William D. Foulds Upon Attaining the Rank of
Eagle Scout
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Staff has received a request for the Board to adopt a resolution
recognizing Mr. William D. Foulds, Troop 876, sponsored by Mount Pisgah
United Methodist Church, upon attaining the rank of Eagle Scout. Mr.
Foulds, a resident of the Midlothian District, is unable to attend the
meeting to accept the resolution publicly.
Preparer: Janice Blakley
Attachments: 0 Yes
Title: Clerk to the Board
❑ No
4 000-118
RECOGNIZING MR. WILLIAM D. FOULDS
UPON ATTAINING THE RANK OF EAGLE SCOUT
WHEREAS, the Boy Scouts of America was incorporated by Mr. William
D. Boyce on February 8, 1910, and was chartered by Congress in 1916;
and
WHEREAS, the Boy Scouts of America was founded to build character,
provide citizenship training and promote physical fitness; and
WHEREAS, after earning at least twenty-one merit badges in a wide
variety of skills including leadership, service and outdoor life,
serving in a leadership position in a troop, carrying out a service
project beneficial to his community, being active in the troop,
demonstrating Scout spirit, and living up to the Scout Oath and Law,
Mr. William D. Foulds, Troop 876, sponsored by Mount Pisgah United
Methodist Church, has accomplished those high standards of commitment
and has reached the long -sought goal of Eagle Scout, which is received
by only four percent of those individuals entering the Scouting
movement; and
WHEREAS, growing through his experiences in Scouting, learning the
lessons of responsible citizenship, and endeavoring to prepare himself
for a role as a leader in society, William has distinguished himself as
a member of a new generation of prepared young citizens of whom we can
all be very proud.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board
of Supervisors recognizes Mr. William D. Foulds, extends
congratulations on his attainment of Eagle Scout, and acknowledges the
good fortune of the county to have such an outstanding young man as its
citizen.
0 0 U I I9
17A9
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: March 15, 2017 Item Number: 12.A.1.d.
�N -- -
Subiect:
Resolution Recognizing the 400th Anniversary of Pocahontas' Death in
Gravesham Borough, England
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of attached resolution.
Summary of Information:
Ms. Haley and Mr. Winslow request that the Board recognize the 400th
anniversary of the death of Pocahontas. Chesterfield County acknowledged the
historical connection centered around Pocahontas, life and legacy by
establishing a twinning relationship with the Borough of Gravesham, England
in July 2005. Ceremonies, including a commemorative service at St. George's
Church, burial place of Pocahontas, will be held in Gravesend on March 21,
2017.
Preparer: Sarah Snead Title: Deputy County Administrator, Human Services
Attachments: Yes F-1 No # t, r)o
0 01 0.1 4
RESOLUTION RECOGNIZING THE 400TH ANNIVERSARY OF
POCAHONTAS' DEATH IN GRAVESHAM BOROUGH, ENGLAND
WHEREAS, Pocahontas was reportedly one of Virginia Indian Chief
Powhatan's favorite children and was named Matoaka upon her birth in the
1590's, and called Pocahontas as her tribal nickname; and
WHEREAS, Pocahontas was taken to Sir Thomas Dale at Henricus, the site
of the second permanent English settlement in Virginia, by Captain Samuel
Argall in 1613; and
WHEREAS, while living at Henricus, Pocahontas studied Christianity under
the Reverend Alexander Whitaker, was baptized and took the Christian name
Rebecca; and
WHEREAS, in 1614, Pocahontas married John Rolfe, and following their
marriage, Powhatan agreed to an alliance that brought peace between the
Indians and English settlers that lasted until March 22, 1622; and
WHEREAS, in 1616, Sir Thomas Dale, on behalf of the Virginia Company,
brought Pocahontas, her husband and infant son, Thomas to England, where she
was presented to London society as an Indian princess, and during the nine
months she was in England, she visited many places including Brentford and
Syon Park, the residence of the 9th Earl of Northumberland; and
WHEREAS, in 1617, the Rolfes set sail for Virginia, but Pocahontas
became ill and was taken off the ship at Gravesend; and
WHEREAS, Pocahontas died in Gravesham at the young age of 22, and was
buried on March 21, 1617, at St. George's Church; and
WHEREAS, to acknowledge the historical connection centered around the
life and legacy of Pocahontas, a twinning relationship was established
between the Borough of Gravesham, England and Chesterfield County in July
2005; and
WHEREAS, the twinning relationship was designed to promote international
friendship and understanding through education, tourism and economic
development opportunities between the two localities; and
WHEREAS, a major focus of the twinning relationship has been an exchange
between residents, students and staff of Gravesham Borough and Chesterfield
County; and
WHEREAS, Chesterfield County and Gravesham Borough have continued this
relationship since 2005 through Gravesham Civic and Twinning visits to
Chesterfield County in December 2005, May 2007, September 2011, April 2014
and May 2016; and
WHEREAS, Chesterfield County sent a Civic delegation and students from
Bailey Bridge and Falling Creek middle schools to Gravesham in July 2010 for
its Big Day Out event, commemorating when the three ships left England for
the New World in 1606, and Chesterfield Twinning Association members also
visited in June 2013 and May 2015; and
U cl U
WHEREAS, exchanges continued between St. George's School in Gravesham
Borough and Bailey Bridge Middle School in 2008, 2009 and 2010; and
WHEREAS, Chesterfield County Civic and Twinning delegations were invited
by Gravesham Borough to commemorate the 400th anniversary of Pocahontas'
legacy; and delegates will spend a memorable week remembering this remarkable
young woman who brought our two countries together and helped to ease
tensions between Native Americans and English settlers; and
WHEREAS, Sixty-five Chesterfield County middle school students
participated with Gravesham students in a project to celebrate the legacy of
Pocahontas by designing a flag that best represented her achievements during
her lifetime; and
WHEREAS, two versions of this flag will be created; one to fly in
Gravesham and one to bring back to Virginia to fly at Henricus Historical
Park, where Pocahontas once lived.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 15th day of March 2017, publicly acknowledges the long-
standing twinning relationship between Chesterfield County and the Town of
Gravesend and the Borough of Gravesham, England, and recognizes its efforts
to commemorate the life and legacy of Pocahontas on the 400th anniversary of
her death.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be provided
to the Mayor of Gravesend, England and to the Chairperson of the Borough of
Gravesham, England to recognize the peace that Pocahontas inspired between
two vastly different cultures that helped to form the foundations of the
special relationship which exists between our countries to this day.
UUUI 22
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 3
AGENDA
Meeting Date: March 15, 2017 Item Number: 12.A.2.
Subject:
Transfer and Appropriation of Funds and Authorization to Award a Construction
Contract for the Jessup Road (Route 10 to Pineland Road) Realignment Project
County Administrator's Comments:
County Administrator.
Board Action Requested:
The Board is requested to take the following action for the Jessup Road
(Route 10 to Pineland Road) Realignment Project:
1. Transfer and appropriate $246,838.40 from the Utility Department
Betterment funds;
2. Transfer and appropriate $576,791 from the Cash Proffer Shed 9 funds;
3. Transfer $82,217.05 in county appropriations and $82,217.05 in
anticipated VDOT reimbursements from the completed Cogbill Road
Sidewalk project;
4. Appropriate $68,936.50 in additional developer contributions;
5. Authorize the County Administrator to request the Department of
Transportation (VDOT) to transfer the balance of revenue sharing funds
from the completed Cogbill Road sidewalk project to the Jessup Road
(Route 10 to Pineland Road) Realignment Project; and
6. Authorize the Director of Purchasing to award a $2,848,692 construction
contract to Fielder's Choice Enterprises, Inc. and to execute all
necessary change orders, up to the full amount budgeted for project.
Preparer: Jesse W. Smith
Preparer: Matt Harris
Attachments: 0 Yes
Title: Director of Transportation
Title: Director of Budget and Management
No ##
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 3
AGENDA
Summary of Information:
In October 2013, the Board authorized staff to proceed with the roadway
design, right-of-way acquisition and advertisement for construction bids for
the Jessup Road (Route 10 to Pineland Road) Realignment Project. The project
involves a horizontal and vertical realignment of a high accident location,
including one fatality, and was advertised for bids on November 14, 2016
with bids received on December 15, 2016. only one bid was received and it
was 8906 over the engineer's estimate. This bid was rejected and the project
was re -advertised on January 12, 2017. Three bids were received on February
9, 2017. Fielder's Choice Enterprises, Inc. was the lowest responsive and
responsible bidder. The bid was three percent below the engineer's revised
estimate, see attached.
During the project design the Utility Department requested the project
include a new waterline to improve the reliability and redundancy of domestic
water service and fire protection in this area. To cover this additional
cost, $246,838.40 needs to be appropriated and transferred from the Utilities
Department Betterment Funds account.
Also, during the design phase and right-of-way phase, the landowner of the
zoned commercial property at 5400 Iron Bridge Road located at the corner of
Jessup Road and Route 10 requested that the project include constructing the
earth fill for a future right turn lane to serve a future commercial
development. The owner has paid for the design ($5,005) and has agreed to
pay cost of the additional earthwork fill ($68,936.50) This additional
developer contribution needs to be appropriated.
Additional funds are needed to address the revised engineer's estimate. The
Board is requested to authorize the transfer of $164,434.10 from the
completed Cogbill Road Sidewalk project and $576,791 from Cash Proffers Shed
9 to cover the anticipated project cost.
Staff recommends the Board transfer and appropriate funds and authorize the
Director of Purchasing to award a construction contract in the amount of
$2,848,692 to Fielder's Choice Enterprises, Inc.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 3 of 3
AGENDA
Recommendation:
The Board is requested to take the following action for the Jessup Road
(Route 10 to Pineland Road) Realignment Project:
1. Transfer and appropriate $246,838.40 from the Utility Department
Betterment funds;
2. Transfer and appropriate $576,791 from the Cash Proffer Shed 9 funds;
3. Transfer $82,217.05 in county appropriations and $82,217.05 in
anticipated VDOT reimbursements from the completed Cogbill Road
Sidewalk project;
4 Appropriate $68,936.50 in additional developer contributions;
S. Authorize the County Administrator to request the Department of
Transportation (VDOT) to transfer the balance of revenue sharing funds
from the completed Cogbill Road sidewalk project to the Jessup Road
(Route 10 to Pineland Road) Realignment Project; and
6. Authorize the Director of Purchasing to award a $2,848,692 construction
contract to Fielder's Choice Enterprises, Inc. and to execute all
necessary change orders, up to the full amount budgeted for project.
District: Dale
001' J-11 e2 5
Jessup Road (Route 10 to Pineland) Realignment Project
PROJECT REVENUE
DATE
SOURCE
AMOUNT
5/28/14
FY2015 Revenue Sharing
(VDOT: $1,700,000; County: $1,700,000)
$3,400,000.00
12/21/14
Developer Contribution
$5,005.00
3/15/17
Proposed Developer Contribution
$68,936.50
3/15/17
Proposed Utility Department Betterment
Funds
$246,838.40
3/15/17
Proposed Transfer Cogbill Road
Sidewalk Revenue Sharing
(VDOT: $82,217.05; County $82,217.05)
$164,434.10
3/15/17
Proposed Cash Proffers, Shed 9
$576,791.00
VDOT Oversight
Total
$4,462,005.00
PROJECT ESTIMATE
ORIGINAL UPDATED
Engineering
$216,000
$216,000
-Preliminary
$436,000
$436,000
-Right-of-Way
Relocation
$91,000
$91,000
-Utility
$23,000
$23,000
-Mitigation
Construction Engineering/Inspection
$200,000
$220,000_
Construction
$2,508,357
$2,986,005
Construction Contingency
$347,102
$440,000
VDOT Oversight
$25,000
$50,000
Total
$3,846,459
$4,462,005
BID RESULTS February 9,2017
CONTRACTOR
BID
Fielder's Choice Enterprises, Inc.
$2,848,692
Branscome Inc.
$3,133,235
Tidewater Utility Construction Inc.
$3,630,500
2- 7
CHESTERFIELD COUNTY
y
_ BOARD OF SUPERVISORS Page 1 of 2 174 AGENDA
Meeting Date: March 15, 2017 Item Number: 12.A.3.a.
Subject:
Request of Laurin C. Willis and SLAP Productions, LLC for an Entertainment
Festival Permit to Conduct the Central Virginia Spring Brew Thing at
Chesterfield Towne Center
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board of Supervisors is requested to consider the request of Laurin C.
Willis and SLAP Productions, LLC for an entertainment festival permit to
conduct the Central Virginia Spring Brew Thing at Chesterfield Towne Center
on Saturday, April 1, 2017. If the Board grants the request, staff recommends
it be granted subject to the attached conditions.
Summary of Information:
Laurin C. Willis and SLAP Productions, LLC plan to promote and sponsor the
Central Virginia Spring Brew Thing, an outdoor event to be held on Saturday,
April 1, 2017, from 12:00 p.m. until 6:00 p.m. at Chesterfield Towne Center
located at 11500 Midlothian Turnpike. Rouse Properties, Inc., owners of the
property have provided written permission to use the property.
Preparer: Jeffrey L. Mincks
Attachments: ® Yes
1-1 No
Title: County Attorney
0505:98008.1
O $i 4, V
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
The event is proposed to be staged in the Towne Center's rear parking lot
located at Koger Center Boulevard and Mall Drive. The event will include 3-4
central Virginia food trucks and 16-20 local craft breweries introducing
their springtime offerings. Live music will be performed by local acts to be
announced at a later time. The event will be free to the public. It is
estimated that approximately 4,000 to 5,000 people will attend the event over
the course of the six hours of the event. The property is properly zoned for
this use.
The entertainment arrangements have been reviewed by the County Attorney's
Office and are adequate to meet the requirements for obtaining a permit
provided that the sponsor complies with the attached conditions, which
address proper crowd control, medical care, sanitation, and other needs. The
promoter has successfully promoted three previous events at the same location
in the last three years.
0505:98008.1
r;1 1) (
U 1, 4- 0
CONDITIONS FOR ISSUING PERMIT TO
LAURIN C. WILLIS AND SLAP PRODUCTIONS, LLC
1. Permit holder shall hire off duty Chesterfield County police officers to
provide traffic and crowd control during all hours of the Central Virginia Food Truck Rodeo
operation, as follows:
April 1, 2017 (Saturday) - Hours: 12:00 pm — 6:00 pm (8 officers)
2. Permit holder shall maintain a First Aid station, with at least one certified
Emergency Medical Technician on duty during all times of Event operation.
3. Prior to the Event, the permit holder shall provide the Fire Marshal with a site
plan showing the means of emergency access to the premises where the Event is being
conducted.
4. No food vendor shall sell or give away any food unless a permit for food
vending has been issued by the Chesterfield Health Department. All permit applications
have been completed.
5. Permit holder shall provide the Risk Manager with a Certificate of Insurance,
in a form approved by the Risk Manager and County Attorney, as follows:
a. Permit holder must provide a certificate of insurance with a minimum
Commercial General Limit of $1,000,000 per occurrence for General
Liability and $1,000,000 per occurrence for Automobile Liability.
b. Permit holder must provide the Risk Manager with a complete list of all
vendors who will work at the Event. Each vendor must provide a certificate
of insurance with a minimum Commercial General Liability Limit of
$1,000,000 per occurrence and $2,000,000 general aggregate.
C. The insurance required by this provision must be provided before the
permit holder or any vendor will be allowed to begin set-up for the Event.
6. Permit holder will comply with all County noise ordinances and with all
conditions imposed by County employees and representatives to minimize the impact of
noise on neighborhoods in the vicinity of the Event.
7. Failure to comply with any of the above conditions will result in immediate
and automatic revocation of the Music/Entertainment Festival Permit.
0505:98008.1
0030
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 2
AGENDA
Meeting Date: March 15, 2017 Item Number: 12.A.3.b.
Subject:
Request for an Entertainment Festival Permit for Premium Shows of America,
Inc. to Conduct a Carnival at the Jefferson Davis Flea Market
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board of Supervisors is requested to consider the request of Premium
Shows of America, Inc., for an entertainment festival permit to conduct a
carnival at the Jefferson Davis Flea Market from April 6 through April 16,
2017. If the Board grants the request, staff recommends that it be granted
subject to the attached conditions.
Summary of Information:
Premium Shows of America, Inc. proposes to conduct an outdoor carnival from
Thursday, April 6 through Sunday, April 16, 2017 at the Jefferson Davis Flea
Market located at 5700 Jefferson Davis Highway. The sponsors for this event
are Helping Hands and Healing Hearts Food Pantry, and House of Prayer.
Preparer: Jeffrey L. Mincks
Attachments: 0 Yes
Title: County Attorney
0505:98017.1
1-1 No
# 600131
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
The event, which will include rides, food, outdoor games, and entertainment,
is proposed to be staged in the parking lot located at 5700 Jefferson Davis
Highway. Hours of operation will be:
April 6, 2017 (Thursday) 5:00 pm - 10:00 pm
April 7, 2017 (Friday) 5:00 pm - 11:00 pm
April 8, 2017 (Saturday) 12:00 pm - 11:00 pm
April 9, 2017 (Sunday) 12:00 pm - 11:00 pm
April 10-14, 2017 (Mon. -Fri) 2:00 pm - 11:00 pm
April 15, 2017 (Saturday) 12:00 pm - 11:00 pm
April 16, 2017 (Sunday) 12:00 pm - 11:00 pm
There will be a $3.00 gate fee to the carnival for persons over the height of
36 inches, and entrants will be required to purchase wristband or tickets at
the cost of $20 per sheet in order to ride the amusement rides. It is
estimated that over the 11 days of operation approximately 2,000 people will
attend the carnival. Food and beverages will be provided by Premium Shows of
America, Inc.
The entertainment arrangements have been reviewed by the County Attorney's
Office and are adequate to meet the requirements for obtaining a permit
provided that the sponsor complies with the attached conditions, which
address proper crowd control, medical care, sanitation, and other needs.
These are the same conditions which have been imposed on other carnivals
which have been successfully operated in the County.
0505:98017.1
0- F
U. 0 0 13 2
CONDITIONS FOR ISSUING PERMIT TO
PREMIUM SHOWS OF AMERICA, INC.
1. Permit holder shall hire off duty Chesterfield County police officers to
provide traffic and crowd control during all hours of Carnival operation, as follows:
April 6, 2017 (Thursday)
April 7, 2017 (Friday)
April 8, 2017 (Saturday)
April 9, 2017 (Sunday)
April 10, 2017 (Monday)
April 11, 2017 (Tuesday)
April 12, 2017 (Wednesday)
April 13, 2017 (Thursday)
April 14, 2017 (Friday)
April 15, 2017 (Saturday)
April 16, 2017 (Sunday)
- Hours: 5:00 pm — 10:00 pm (2 officers)
- Hours: 5:00 pm —11:00 pm (3 officers)
- Hours: 12:00 pm —11:00 pm (3 officers)
- Hours: 12:00 pm —11:00 pm (2 officers)
- Hours: 2:00 pm — 11:00 pm (2 officers)
- Hours: 2:00 pm — 11:00 pm (2 officers)
- Hours: 2:00 pm — 11:00 pm (2 officers)
- Hours: 2:00 pm — 11:00 pm (2 officers)
- Hours: 2:00 pm — 11:00 pm (3 officers)
- Hours: 12:00 pm —11:00 pm (3 officers)
- Hours: 12:00 pm — 11:00 pm (2 officers)
2. Permit holder shall maintain a First Aid station, with at least one certified
Emergency Medical Technician on duty during all times of Carnival operation.
3. Prior to the Carnival, the permit holder shall provide the Fire Marshal with a
site plan showing the means of emergency access to the premises where the Carnival is being
conducted.
4. No food vendor shall sell or give away any food unless a permit for food
vending has been issued by the Chesterfield Health Department.
5. Permit holder shall provide the Risk Manager with a Certificate of Insurance,
in a form approved by the Risk Manager and County Attorney, as follows:
a. Permit holder must provide a certificate of insurance with a minimum
Commercial General Limit of $1,000,000 per occurrence for General
Liability and $1,000,000 per occurrence for Automobile Liability.
b. Permit holder must provide the Risk Manager with a complete list of all
vendors who will work at the Carnival. Each vendor must provide a
certificate of insurance with a minimum Commercial General Liability Limit
of $1,000,000 per occurrence and $2,000,000 general aggregate.
C. The insurance required by this provision must be provided before the
permit holder or any vendor will be allowed to begin set-up for the event.
6. No carnival ride shall be operated unless a permit for its operation has been
issued by the Building Official. All permit applications have been completed.
U U"JJ
7. No food vendor shall sell any food unless a permit for food vending has been
issued by the Health Department. All permit applications have been completed.
8. Permit holder will comply with all County noise ordinances and with all
conditions imposed by County employees and representatives to minimize the impact of
noise on neighborhoods in the vicinity of the Carnival.
9. Failure to comply with any of the above conditions will result in immediate
and automatic revocation of the Music/Entertainment Festival Permit.
0505:98017.1
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 2
AGENDA
Meeting Date: March 15, 2017 Item Number: 12.A.3.c.
Subiect:
Request for an Entertainment Festival Permit for Reithoffer Shows, Inc. to
Conduct a Carnival at the Jefferson Davis Flea Market
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board of Supervisors is requested to consider the request of Reithoffer
Shows, Inc., for an entertainment festival permit to conduct a carnival at
the Jefferson Davis Flea Market from May 25 through June 4, 2017. If the
Board grants the request, staff recommends that it be granted subject to the
attached conditions.
Summary of Information:
Reithoffer Shows, Inc. proposes to conduct an outdoor carnival from Thursday,
May 25 through Sunday, June 4, 2017, at the Jefferson Davis Flea Market
located at 5700 Jefferson Davis Highway. Reithoffer is an experienced
carnival operator that has conducted numerous shows on the east coast,
including several in Chesterfield. The sponsors for this event are Helping
Hands and Healing Hearts Food Pantry, and House of Prayer.
Preparer: Jeffrey L. Mincks
Attachments: 0 Yes
❑ No
Title: County Attorney
0505:97978.1
ur"
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
The event, which will include rides, food, outdoor games, and entertainment,
is proposed to be staged in the parking lot located at 5700 Jefferson Davis
Highway. Hours of operation will be from 5:00 p.m. to 10:00 p.m. Mondays
through Thursdays; 5:00 p.m. to 11:00 p.m. Fridays; 12:00 p.m. to 11:00 p.m.
Saturdays; 12:00 p.m. to 10:00 p.m. Sundays.
There will be a $2.00 gate fee to the carnival for persons over the height of
36 inches, and entrants will be required to purchase wristband or tickets at
the cost of $20 per sheet in order to ride the amusement rides. It is
estimated that over the 11 days of operation approximately 2,000 people will
attend the carnival. Food and beverages will be provided by Reithoffer
Shows, Inc.
The entertainment arrangements have been reviewed by the County Attorney's
Office and are adequate to meet the requirements for obtaining a permit
provided that the sponsor complies with the attached conditions, which
address proper crowd control, medical care, sanitation, and other needs.
These are the same conditions which have been imposed on other carnivals
which have been successfully operated in the County.
0505:97978.1
() I` n
U00136
CONDITIONS FOR ISSUING PERMIT TO
REITHOFFER SHOWS, INC.
1. Permit holder shall hire off duty Chesterfield County police officers to
provide traffic and crowd control during all hours of Carnival operation, as follows:
May 25, 2017 (Thursday)
May 26, 2017 (Friday)
May 27, 2017 (Saturday)
May 28, 2017 (Sunday)
May 29, 2017 (Monday)
May 30, 2017 (Tuesday)
May 31, 2017 (Wednesday)
June 1, 2017 (Thursday)
June 2, 2017 (Friday)
June 3, 2017 (Saturday)
June 4, 2017 (Sunday)
- Hours: 5:00 pm —10:00
pm (2 officers)
- Hours: 5:00 pm —
11:00 pm (3 officers)
- Hours: 12:00 pm
—11:00 pm (3 officers)
- Hours: 12:00 pm
—11:00 pm (2 officers)
- Hours: 12:00 pm
— 10:00 pm (2 officers)
- Hours: 5:00 pm —
10:00 pm (2 officers)
- Hours: 5:00 pm —10:00
pm (2 officers)
- Hours: 5:00 pm —10:00
pm (2 officers)
- Hours: 5:00 pm —11:00
pm (3 officers)
- Hours: 12:00 pm
—11:00 pm (3 officers)
- Hours: 12:00 pm
—10:00 pm (2 officers)
2. Permit holder shall maintain a First Aid station, with at least one certified
Emergency Medical Technician on duty during all times of Carnival operation.
3. Prior to the Carnival, the permit holder shall provide the Fire Marshal with a
site plan showing the means of emergency access to the premises where the Carnival is being
conducted.
4. No food vendor shall sell or give away any food unless a permit for food
vending has been issued by the Chesterfield Health Department.
5. Permit holder shall provide the Risk Manager with a Certificate of Insurance,
in a form approved by the Risk Manager and County Attorney, as follows:
a. Permit holder must provide a certificate of insurance with a minimum
Commercial General Limit of $1,000,000 per occurrence for General
Liability and $1,000,000 per occurrence for Automobile Liability.
b. Permit holder must provide the Risk Manager with a complete list of all
vendors who will work at the Carnival. Each vendor must provide a
certificate of insurance with a minimum Commercial General Liability Limit
of $1,000,000 per occurrence and $2,000,000 general aggregate.
C. The insurance required by this provision must be provided before the
permit holder or any vendor will be allowed to begin set-up for the event.
6. No carnival ride shall be operated unless a permit for its operation has been
issued by the Building Official. All permit applications have been completed.
iii/ U .! 4..1
7. No food vendor shall sell any food unless a permit for food vending has been
issued by the Health Department. All permit applications have been completed.
8. Permit holder will comply with all County noise ordinances and with all
conditions imposed by County employees and representatives to minimize the impact of
noise on neighborhoods in the vicinity of the Carnival.
9. Failure to comply with any of the above conditions will result in immediate
and automatic revocation of the Music/Entertainment Festival Permit.
0505:97978.1
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 2
=a9 AGENDA
RGitlit'
Meeting Date: March 15, 2017 Item Number: 12.A.3.d.
Subject:
Request for an Entertainment Festival Permit for Cole Shows Amusement
Company, Inc. to Conduct a Carnival at the Jefferson Davis Flea Market
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board of Supervisors is requested to consider the request of Cole Shows
Amusement Company, Inc., for an entertainment festival permit to conduct a
carnival at the Jefferson Davis Flea Market from May 3 through May 14, 2017.
If the Board grants the request, staff recommends that it be granted subject
to the attached conditions.
Summary of Information:
Cole Shows Amusement Company, Inc. proposes to conduct an outdoor carnival
from Wednesday, May 3 through Sunday, May 14, 2017, at the Jefferson Davis
Flea Market located at 5700 Jefferson Davis Highway. The sponsors for this
event are Helping Hands and Healing Hearts Food Pantry, and House of Prayer.
Preparer: Jeffrey L. Mincks
Attachments: ® Yes
Title: County Attorney
0505:98026.1
F-1 No
# 00]39
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
The event, which will include rides, food, outdoor games, pony rides, and
entertainment, is proposed to be staged in the parking lot located at 5700
Jefferson Davis Highway. Hours of operation will be 5:00 p.m. to 11:00 p.m.
Monday through Friday; 12:00 p.m. to 11:00 p.m. Saturdays and Sundays.
There will be a $3.00 gate fee to the carnival for persons over the height of
36 inches, and entrants will be required to purchase wristband or tickets at
the cost of $20 per sheet in order to ride the amusement rides. It is
estimated that over the 12 days of operation approximately 2,000 people will
attend the carnival. Food and beverages will be provided by Cole Shows
Amusement Company, Inc.
The entertainment arrangements have been reviewed by the County Attorney's
Office and are adequate to meet the requirements for obtaining a permit
provided that the sponsor complies with the attached conditions, which
address proper crowd control, medical care, sanitation, and other needs.
These are the same conditions which have been imposed on other carnivals
which have been successfully operated in the County.
0505:98026.1
CONDITIONS FOR ISSUING PERMIT TO
COLE SHOWS AMUSEMENT COMPANY, INC.
Permit holder shall hire off duty Chesterfield County police officers to
provide traffic and crowd control during all hours of Carnival operation, as follows:
May 3, 2017 (Wednesday)
- Hours: 5:00 pm —11:00
pm (2 officers)
May 4, 2017 (Thursday)
- Hours: 5:00 pm —11:00
pm (2 officers)
May 5, 2017 (Friday)
- Hours: 5:00 pm —11:00
pm (3 officers)
May 6, 2017 (Saturday)
- Hours: 12:00 pm
—11:00 pm (3 officers)
May 7, 2017 (Sunday)
- Hours: 12:00 pm
— 11:00 pm (2 officers)
May 8, 2017 (Monday)
- Hours: 5:00 pm —11:00
pm (2 officers)
May 9, 2017 (Tuesday)
- Hours: 5:00 pm —
11:00 pm (2 officers)
May 10, 2017 (Wednesday)
- Hours: 5:00 pm —
11:00 pm (2 officers)
May 11, 2017 (Thursday)
- Hours: 5:00 pm —
11:00 pm (2 officers)
May 12, 2017 (Friday)
- Hours: 5:00 pm —
11:00 pm (3 officers)
May 13, 2017 (Saturday)
- Hours: 12:00 pm
—11:00 pm (3 officers)
May 14, 2017 (Sunday)
- Hours: 12:00 pm
—11:00 pm (2 officers)
2. Permit holder shall maintain a First Aid station, with at least one certified
Emergency Medical Technician on duty during all times of Carnival operation.
3. Prior to the Carnival, the permit holder shall provide the Fire Marshal with a
site plan showing the means of emergency access to the premises where the Carnival is being
conducted.
4. No food vendor shall sell or give away any food unless a permit for food
vending has been issued by the Chesterfield Health Department.
5. Permit holder shall provide the Risk Manager with a Certificate of Insurance,
in a form approved by the Risk Manager and County Attorney, as follows:
a. Permit holder must provide a certificate of insurance with a minimum
Commercial General Limit of $1,000,000 per occurrence for General
Liability and $1,000,000 per occurrence for Automobile Liability.
b. Permit holder must provide the Risk Manager with a complete list of all
vendors who will work at the Carnival. Each vendor must provide a
certificate of insurance with a minimum Commercial General Liability Limit
of $1,000,000 per occurrence and $2,000,000 general aggregate.
C. The insurance required by this provision must be provided before the
permit holder or any vendor will be allowed to begin set-up for the event.
6. No carnival ride shall be operated unless a permit for its operation has been
issued by the Building Official. All permit applications have been completed.
,,
1110 0 4t
7. No food vendor shall sell any food unless a permit for food vending has been
issued by the Health Department. All permit applications have been completed.
8. Permit holder will comply with all County noise ordinances and with all
conditions imposed by County employees and representatives to minimize the impact of
noise on neighborhoods in the vicinity of the Carnival.
9. Failure to comply with any of the above conditions will result in immediate
and automatic revocation of the Music/Entertainment Festival Permit.
0505:98026.1
0 01It
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of I
AGENDA
Meeting Date: March 15, 2017 Item Number: 12.A.4.
Subject:
Approval of a Police Mutual Aid Joint Aviation Agreement Between the
County of Chesterfield, County of Henrico and the City of Richmond
County Administrator's Comments:
County Administrator:
Board Action Requested:
Authorize the Chief of Police to execute the Police Mutual Aid Joint
Aviation Agreement on behalf of the Chesterfield County Police Department.
Summary of Information:
This Police Mutual Aid Joint Aviation Agreement is entered into between
Chesterfield County, Henrico County and the City of Richmond, pursuant to
Va. Code § 15.2-1724 et seq., in order to establish and provide for
cooperation in the furnishing of police services. This Agreement is an
updated version of an existing Police Mutual Aid Joint Aviation Agreement
and the modifications made in the attached Agreement account for
organizational changes in the other jurisdictions.
Modifications include the following:
1. Adding - On page 8 - All payments and other performance by each
jurisdiction under this Agreement are subject to annual
appropriations by the governing body of that jurisdiction;
consequently, this Agreement shall bind each jurisdiction only to the
extent that the governing body of that jurisdiction appropriates
sufficient funds for that jurisdiction to perform it obligations
under this Agreement.
Preparer: Colonel Thierry G. Dupuis
Attachments: 0 Yes F-1 No
Title:— Chief of Police
U 143
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information: (continued)
2. Changing - on page 14 - the City of Richmond through the Chief of
Police to the City of Richmond through the Chief Administrative
Officer.
The Chief of Police for Henrico County endorsed the Agreement on January
27, 2107, and the Chief of Police for the City of Richmond will endorse
after approval has been secured from the Board of Supervisors for
Chesterfield County for Colonel Dupuis to sign the Agreement.
000144
POLICE MUTUAL AID JOTINT AVIATION AGREEMENT
This Agreement made this 91Aday of 2017, between the County of
Henrico, a political subdivision of the Commonwealth of Virginia ("Henrico"), the
County of Chesterfield, a political subdivision of the Commonwealth of Virginia
("Chesterfield"), and the City of Richmond, ("Richmond").
WHEREAS, The Henrico Police Division, the Richmond Police Department, and the
Chesterfield Police Department jointly own and operate three fixed wing aircraft, a
Cessna 182 -RG Skyiane #N737GD, a Cessna Skyhawk 172 #N321 -ME, and a Cessna
182T Skylane # N60430 which provide patrol, criminal investigation, special operations,
extradition, and vice and narcotic investigation services to all three jurisdictions; and
WHEREAS, Chesterfield and Richmond require the occasional assistance of the Henrico
Police personnel and aircraft; and
WHEREAS, sections 15.2-1724 et seg. of the Code of Virginia, as amended, authorize
the governing bodies of political subdivisions to enter into Police Mutual Aid
Agreements for cooperation in the furnishing of police services; and
WHEREAS, the chief law enforcement officials of the Henrico Police Division, the
Chesterfield Police Department, and the Richmond Police Department agree that it would
be beneficial to create a joint aviation unit, the purpose of which would be to support
certain aviation law enforcement activities of both counties and the city; and
)ld1 4
2
WHEREAS, by this Agreement, Henrico, Chesterfield, and Richmond are establishing
the terms and conditions under which joint aviation services will be provided by the
parties of this Agreement. NOW THEREFORE,
WITNESSETH:
For and in consideration of the monetary payments described herein together with the
mutual benefits to be derived by Henrico, Chesterfield, and Richmond from this Police
Mutual Aid Joint Aviation Agreement, Henrico, Chesterfield, and Richmond hereby
covenant and agree as follows:
I . Upon execution of this Agreement, a joint aviation unit will be created by
Henrico, Chesterfield, and Richmond. The unit will consist of police
officers from each jurisdiction and a supervisor from Henrico, and will be
governed by an advisory group. The advisory group will consist of one
commander or his/her designee from Henrico, one commander or his/her
designee from Chesterfield, and one commander or his/her designee from
Richmond. The purpose of the advisory group is to ensure that the
objectives of this Joint Agreement and of the Joint Aviation unit are met.
2. A) Chesterfield will designate three full time police officer pilots for
joint aviation unit assignment. All salaries, overtime, pensions, relief,
disability, workers' compensation, and other benefits enjoyed by the
Chesterfield officers shall extend to the services they perform under this
Agreement. Each Chesterfield officer shall be paid his or her salary and
i
000146
3
benefits by Chesterfield, irrespective of when, where, or for what purpose
the officer provides services pursuant to this Agreement.
B) Richmond will designate three full time police officer pilots for
joint aviation unit assignment. All salaries, overtime, pensions, relief,
disability, workers' compensation, and other benefits enjoyed by the
Richmond officers shall extend to the services they perform under this
Agreement. Each Richmond officer shall be paid his or her salary and
benefits by Richmond, irrespective of when, where, or for what purpose
the officer provides services pursuant to this Agreement.
C) Henrico will designate three full time police officer pilots and a
supervisor for joint aviation unit assignment. This Henrico supervisor
shall be the unit supervisor as referred to in this Agreement. All salaries,
overtime, pensions, relief, disability, workers' compensation, and other
benefits enjoyed by the Henrico officers shall extend to the services they
perform under this Agreement. Each Henrico officer shall be paid his or
her salary and benefits by Henrico, irrespective of when, where, or for
what purpose the officer provides services pursuant to this Agreement.
3. A) The primary purpose of this Agreement is to provide Henrico,
Chesterfield, and Richmond with the joint benefits of a police aviation
unit, while providing for the sharing of the associated costs of the unit and
equipment.
B) The specific uses to which the joint aviation unit and aircraft may
be put are:
am
4
(1) Routine patrol of all geographical areas within Ilenrico,
Chesterfield, and Richmond for the detection of actions or
events requiring police service.
(2) Response to calls for service of a type that may benefit
from the presence of an aerial observation platform. These
include, but are not limited to:
(a) suspected or known criminal activities;
(b) lost persons, boaters in distress, and other similar
instances;
(c) events wherein aviation support will restore normal
traffic flow; and
(d) accidents, fires, disasters, etc.
(3) Assistance in surveillances and/or the following of criminal
suspects.
(4) Securing aerial photographs to be used for project planning,
evidence, court preparation, training, and/or other similar
uses.
(5) Training, orientation, and maintenance flights.
(6) Transportation of prisoners from or to other jurisdictions
f
when it is determined by the unit supervisor or the advisory
i
group to be economically feasible and legally permissible.
(7) Transportation of members of the Henrico County Police
Division, the Chesterfield Police Department, and the
gg0148
E
Richmond Police Department, or other person(s) from any
jurisdiction to any other location for the purpose of
conducting County or City business provided, however,
that use of the aviation unit aircraft is approved by the
Chief of Police or his designee of the jurisdiction making
the request.
(8) Any other purpose(s) related to County or City business as
determined to be proper by the unit supervisor or the
advisory group.
4. The joint aviation unit shall not be used for tasks for which insurance
coverage is not provided or for which coverage is excluded in the
insurance policy referred to in #14 of this Agreement.
5. Officers assigned to the joint aviation unit shall be under the direct
supervision and control of the unit supervisor and shall adhere to all joint
aviation unit policies and procedures specifically governing unit
operations. Failure to adhere to these policies and/or procedures may be
V rounds for dismissal from the unit. Conflicts concerning either the
content or applicability of aviation unit policies and procedures will be
resolved by the advisory group. In the event the advisory group cannot
reach a unanimous resolution, the matter will be referred through the chain
of command of the affected agency(s) for review and final resolution. hi
9UM- 49
6
all other respects, officers assigned to the unit shall adhere to the policies
and procedures established by their respective jurisdictions.
6. Conduct which requires disciplinary action against a joint aviation unit
member shall be reported through joint aviation unit channels and the
advisory group to the appropriate official of the Henrico Police Division,
the Chesterfield Police Department, or the Richmond Police Department.
7. The joint aviation unit will provide Federal Aviation Administration
(F.A.A.) certified instruction at no charge to the police officers assigned.
The assigned officers must complete, to the satisfaction of a F.A.A.
certified flight instructor and the unit supervisor, all phases of required
flight training.
8. During the term of this Agreement, each jurisdiction shall, at their own
expense, provide a compatible radio communications system for each
aircraft assigned to the unit.
9. Each Chief of Police shall be provided, prior to each calendar year, the
proposed joint aviation unit budget for the following fiscal year. Not later
than January 1 of each year, each agency will indicate its concurrence with
the proposed joint aviation unit budget so that each jurisdiction can
incorporate the expenses of the proposed joint aviation unit budget in the
budget proposal submitted to its approving body. The Chief of Police of
Henrico County shall have the responsibility for ensuring each Chief of
Police participating in this agreement receives the proposed joint aviation
unit budget in a timely manner. Changes to the joint aviation unit budget
may be made when a -reed upon by the participating Chiefs of Police,
based on the allocation of funding from the approving bodies of the
localities.
Upon receipt of an invoice, Chesterfield and Richmond shall each
promptly pay to Henrico one third of the joint aviation unit operating
expenses beginning on the date of this Agreement. The aggregate amount
of each jurisdiction's payment shall not exceed one-third of the expenses
required to operate the unit, unless agreed to in advance by the Chief of
Police from each locality. Irrespective of the percentage use of the aircraft
by each jurisdiction, the operating expenses to be paid by Henrico,
Chesterfield, and Richmond shall be determined by summing the cost of
each of the following items and dividing the resultant total cost by three:
A. Aircraft and related equipment maintenance and repair;
B. Fuel;
C. Oil;
D. Charts, maps, and training materials;
E. Insurance;
F. Hangar rent based on most current lease;
ao' 0151'
M
G. Utilities;
H. Engine, propeller, & avionics replacement costs; and
I. Federal Aviation Administration (F.A.A.) and Commonwealth of
Virginia pilot certification fees.
In the event of a partial termination as provided in paragraph #17, and
notwithstanding the above, the remaining jurisdictions shall share equally
the joint aviation unit operating expenses.
All payments and other performance by each jurisdiction under this
Agreement are subject to annual appropriations by the governing body of
that jurisdiction; consequently, this Agreement shall bind each jurisdiction
only to the extent that the governing body of that jurisdiction appropriates
sufficient funds for that jurisdiction to perform it obligations under this
Agreement.
10. The services performed and expenditures made under this Agreement shall
be deemed for public and governmental purposes. All members of the
joint aviation unit shall have the same powers, rights, benefits, privileges,
and immunities in each jurisdiction.
11. The parties hereto, to the extent practicable, will share equally in the use
of the joint aviation unit; provided, however, that all non -regular patrol
900 ,j>
W
use of the aircraft will be permitted through specific request(s) to the unit
supervisor for use on an as -needed and as -available basis.
Henrico, Chesterfield, and Richmond shall jointly own three aircraft, the
Cessna 182 RG Skylane #N737GD, the Cessna 1.72 Skyhawk #1N321ME
and the Cessna 182T Skylane #N60430.
If this Agreement should be terminated as provided in paragraph #17,
ownership of aircraft #N737GD, #N321ME and #N60430 shall rest
absolutely in the parties not terminating this Agreement. If, and when,
there is no longer a Police Mutual Aid Joint Aviation Agreement in force
between the parties or any combination of the parties, aircraft #N737GD,
#N321ME and #N60430 shall: (1) be sold to a third party and the
proceeds of the sale shall be disbursed in equal amounts to each party, or
(2) be sold to one of the parties at the fair market value of the aircraft on
the date when there is no longer a Police Mutual Aid Joint Aviation
Agreement in place between the parties or any combination of the parties.
If the aircraft is sold to one of the parties, the purchasing party shall pay
s
each of the other parties one-third (1/3) of the fair market value. In any
event, if aircraft #N737GD, #N321ME and #N60430 are ever sold, each of
the parties shall receive one-third (1/3) of the net proceeds of the sale.
H
12. There shall be no liability to any of the parties to this Agreement, or
reimbursement from any of the other parties, for injuries to police
personnel or damage to police equipment caused by or arising out of acts
taken pursuant to this Agreement. The parties shall have no liability to
either of the others for injuries to equipment or personnel incurred when
members of the unit are going to, operating in, or returning from another
jurisdiction. There shall further be no liability to any of the parties for any
other cost associated with or arising out of the rendering of assistance
pursuant to this Agreement and the operation of the joint aviation unit.
13. No party to this Agreement shall be liable to any other party hereto for any
loss, damage, personal injury, or death to police personnel or other persons
or equipment resulting from the performance of this Agreement, whether
such loss, damage, personal injury, or death occurs within or without the
jurisdictional boundaries of Henrico, Chesterfield, or Richmond.
14. Henrico, Chesterfield, and Richmond each understand that an aircraft
liability and property damage insurance policy, concerning joint aviation
unit aircraft, is presently in effect and will be renewed annually. The
parties agree that none of the aircraft shall be used for any purpose not
authorized by or insured under this insurance policy or for any purpose
excluded by such insurance policy. The parties further agree that, in the
11
event of cancellation of the above-described insurance policy, this
Agreement shall terminate upon the effective date of such cancellation.
15. All persons serving under this Agreement, including members of the joint
aviation unit, shall not become involved with police or law enforcement
matters outside of their respective jurisdictions other than those matters
clearly pertaining to joint aviation unit operations and permitted by this
Agreement.
16. This Agreement shall remain in effect until it is terminated in accordance
with the provisions of Paragraph 17.
17. This Agreement may be terminated at any time by either the Henrico
County Chief of Police, the Chesterfield County Chief of Police, or the
Chief of the Richmond Police Department. Termination shall be effective
sixty (60) days after delivery of a written notice by the Chief of Police of
the terminating jurisdiction to each of the Chiefs of the remaining
jurisdictions.
If such action is taken by the Chief of the Henrico County Police Division,
there shall be a complete termination of this Agreement. If such action is
taken by one of the other Chiefs, there shall be only a partial termination
of the Agreement and the remaining two jurisdictions shall continue to
constitute the unit.
12
In the event of a complete tennination engendered by the withdrawal of
Henrico from the unit, Richmond and Chesterfield, within forty-five (45)
days of the delivery of the notice of tennination, may enter into a Police
Mutual Aid Joint Aviation Agreement between these two jurisdictions
(and only these two jurisdictions) to commence upon the termination of
this Agreement. Under such a circumstance, ownership of aircraft
#N737GD, #N321 ME and #N60430 shall rest absolutely in Richmond and
Chesterfield while their Police Mutual Aid Joint Aviation Agreement
remains in place.
In the event of a partial termination engendered by the withdrawal of
Richmond or Chesterfield, this Agreement shall remain in force for the
remainder of its term. Further, the remaining parties to the Agreement
may renegotiate and enter into subsequent Police Mutual Aid Joint
Aviation Agreements and ownership of aircraft #N737GD, #N321ME and
#N60430 shall rest absolutely in these jurisdictions while any Police
Mutual Aid Joint Aviation Agreement between these parties remains in
force.
In the event of a partial or complete termination of this Agreement, the
parties agree that, in any subsequent Police Mutual Aid Joint Aviation
Agreement, they will include the provisions of paragraph 11 of this
13
agreement concerning disposition of the aircraft #N737GD, #N321ME
and #N60430.
In the event of a partial or complete termination, the prorated share of all
expenses accrued through the effective date of such termination, upon
receipt of an invoice, shall be paid promptly to Henrico.
18. The parties to this Agreement recognize that they are each fully capable of
independently providing police aviation services to adequately serve their
respective jurisdictions and political subdivisions. The governing bodies
of the parties to this Agreement each agree that this Agreement shall
neither be used against each of the counties in any future annexation
proceedings nor shall any cooperative undertaking arising out of this
Agreement be used against each of the counties in any future annexation
proceedings. This cooperative Agreement is entered into to benefit the
citizens of Henrico, Chesterfield, and Richmond and no adverse inference
is to be drawn from the joint activities undertaken, and shall be without
prejudice to either of the counties.
19. Henrico County, as the fiscal agent, will establish and maintain a separate
account (the "reserve account') and accounting for all funds reimbursed
from the state for completed extradition. Funds will be used to support
JO04-.5-7
14
expenditures of the joint aviation unit deemed necessary under the
following provisions:
A. Requests to use these funds will be made by the Unit Supervisor.
B. All the member jurisdictions must approve expenditures from the
reserve account.
C. Henrico County, as the fiscal agent, will provide an annual report to
the member jurisdictions detailing year to date reimbursement and
expenditures from the reserve account.
D. If one of the parties to this agreement withdraws from the agreement,
their monies in the reserve account will stay in the reserve account to
be used for the needs of the joint aviation unit. Approval to spend this
money will rest with the remaining parties. If there is no longer a joint
aviation agreement, the funds in the reserve account will be divided
equally among the original three parties.
The County of Henrico, Virginia through the Chief of Police; the County
of Chesterfield, Virginia through the County Administrator; and the City
of Richmond through the Chief Administrative Officer have executed this
Police Mutual Aid Joint Aviation Agreement pursuant to the signatory
authority granted by their respective governing bodies. Signatory
authority is completed by each agency independently and each shall
provide the other signing agencies with a copy of the executed copy of the
signatory page indicating their concurrence with the terms of this
IL'
agreement, which shall be effective on , 2017 and
continue until terminated in accordance with the provisions of Section 17.
Approved as to form:
�. County Attorney
COUNTY OF HENRICO, VIRGINIA
By��
Humberto I. Cardounel, Jr
Chief of Police
COUNTY OF CHESTERFIELD, VIRGINIA
0
Approved as to form:
ount tto
Thierry G. Dupuis
Chief of Police
CITY OF RICHMOND, VIRGINIA
0
Approved as to form:
City Attorney
Alfred Durham
Chief of Police
9'00159
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: March 15, 2017 Item Number: 12.A.5.
Subject:
Consideration of Request of Custom Metal Fabrication to Modify Airport
Industrial Park Restrictive Covenants Relating to the Fifty -Foot Front
Yard Setback, the Twenty -Five -Foot Side Yard Setback, and the Thirty -Foot
Rear Yard Setback at 7601 Whitepine Road
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board is requested to approve a request by Custom Metal Fabrication to
modify the Airport Industrial Park Restrictive Covenants relating to the
front, side, and rear setbacks at 7601 Whitepine Road.
Summary of Information:
Custom Metal Fabrication is the owner of property located at 7601
Whitepine Road in the Airport Industrial Park (see attached map). Custom
Metal Fabrication will be adding additional warehouse space, parking, and
a truck drive within the constraints of their existing parcel. Currently,
the truck traffic is backing into the facility from Whitepine Road which
is not an ideal situation. As development has grown in the area, so has
the traffic on Whitepine. This plan will allow for a safer entranceway for
truck traffic.
Custom Metal Fabrication is requesting a reduction in front yard setbacks
of 7.2 feet to the new parking area and 10.9 feet reduction for the
existing parking area, a 15.5 -foot reduction as it relates to side yard
setbacks, and a 3.38 -foot reduction as it relates to the rear yard
setbacks.
Preparer:
H. Garrett Hart
Title: Director of Economic Development
Attachments: ■ Yes 1-1
No
# 10016G
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
The Board has the right under the restrictive covenants to waive, modify,
alter, or amend any of the covenants, conditions, and restrictions so long
as such action does not reduce the overall quality of the property
affected. The County's Planning Staff and Department of Economic
Development have reviewed the request. Staff recommends approval of the
request. The improvements will increase the overall value of the property
and will not be a detriment to any adjoining properties.
9u 0 -16 1
742.8' .......
A$PM
DUMP
11 , TP
Arms
L
..........
. . . . . . . . I sry UCT.At RM
14555 SF
)% PC
7,50f,
MWWW?EANE H04rWXS LtCjt�._'.
RD
cm
ww F6n -570-464. 205,1;0
03
D9 vFo 1[7
20NED t
AT 4
.. .. ..... Ala yi AI
.... .. .. .......
-LIST
E6
77W
GRASS 4
IWA
> 0 . -
ilk. I
-2
GAS
—5:"AC S.1N W2-4 ..... .... ..
wHrrEPINE R6 - 70* R/W (EX & ULT,) - RM 701
• URBAN COUZMR - 35 MPH (PB 19, PO 56-57. RCV, PS 27, Pr 63-04)
10 Of 0 - 3. 6 3
L-
-. ----------------------
•
----------------
rP I392, ?C 478
SXO
.0�
%
NJ570MAr
- - - - - - - -
• CRASS
- - - . . . . . .
CRASS
42.0
x to V-77Arc LANDSCAPNO TYPE 1z opr. j
icL
60
'1�, x -
.. .. .. .. .. .. A
.. ..... 4
742.8' .......
A$PM
DUMP
11 , TP
Arms
L
..........
. . . . . . . . I sry UCT.At RM
14555 SF
)% PC
7,50f,
MWWW?EANE H04rWXS LtCjt�._'.
RD
cm
ww F6n -570-464. 205,1;0
03
D9 vFo 1[7
20NED t
AT 4
.. .. ..... Ala yi AI
.... .. .. .......
-LIST
E6
77W
GRASS 4
IWA
> 0 . -
ilk. I
-2
GAS
—5:"AC S.1N W2-4 ..... .... ..
wHrrEPINE R6 - 70* R/W (EX & ULT,) - RM 701
• URBAN COUZMR - 35 MPH (PB 19, PO 56-57. RCV, PS 27, Pr 63-04)
10 Of 0 - 3. 6 3
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
teu
Meeting Date: March 15, 2017 Item Number: 12.A.6.a.
Subiect:
Transfer $15,621 from the Bermuda District Improvement Fund to
Chesterfield County Department of Parks and Recreation to
Renovations at the Softball and Baseball Fields at Thomas Dale
School
County Administrator's Comments:
County Administrator:
Board Action Requested:
the
Make
High
Transfer $15,621 from the Bermuda District Improvement Fund to the
Chesterfield County Department of Parks and Recreation to make
renovations at the softball and baseball fields at Thomas Dale High
School.
Summary of Information:
Ms. Jaeckle has requested the Board to transfer $15,621 from the Bermuda
District Improvement Fund to the Chesterfield County Department of Parks
and Recreation to make renovations to the softball and baseball fields at
Thomas Dale High School. Renovations to the baseball fields will include
removing unwanted vegetation, repairing the infield, and spreading
granite dust in front of and inside the dugouts. Renovations to the
softball fields will include aeration of the infield, spreading new
infield soil, and construction of a softball batting cage. The County can
legally transfer public funds to the Department of Parks and Recreation
to make capital improvements on County property for a public purpose in
accordance with both the Virginia Public Procurement Act and School Board
purchasing polices.
Preparer:
Matt Harris
Title:— Director, Budget & Management
0425:98071
Attachments: 0 Yes 1-1 No
#000164
CHESTERFIELD COUNTY
DISTRICT IMPROVEMENT FUNDS
FA 9: 11 reGyd IWO
This application must be completed and signed before the County can consider a request for funding with
District Improvement Funds. Completing and signing this form does not mean that you will receive funding
or that the County can legally consider your request. Virginia law places substantial restrictions on the
authority of the County to give public funds, such as District Improvement Funds, to private persons or
organizations and these restrictions may preclude the County's Board of Supervisors from even considering
your request.
1. What is the name of the applicant (person or
organization) making this funding request? Thomas Dale High School
2. If an organization is the applicant, what is the
nature and purpose of the organization?
(Attach organization's most recent articles of
incorporation and/or bylaws to application.)
3. What is the amount of funding you are seeking? 1 $15621.00
4. Describe in detail the funding request and how Requesting funds for baseball and softball field
the money, if approved, will be spent. I renovations/batting cages repairs
5. Is any Chesterfield County Department involved
in the project, event or program for which you
Yes
are seeking funds?
Provide name of other department
Parks and Recreation
6. If this request for funding will not fully fund
your activity or program, what other individual Thomas Dole's request will cover the cost
or organization will provide the remainder of
the funding?
7. If the applicant is an organization, answer the
following
Is the organization a corporation Yes - corporation
Is the organization non-profit? Yes - non-profit
0001Ga
Is the organization tax-exempt?
Mailing Address
Telephone Number
Fax Number
E -Mail Address
Signature of the applicant — if you are signing on
behalf of an organization you must be the
president, vice-president, chairman/director or
vice-chairman.
For Internal Use
Date Received:
District: X"K a I
Form: Updated 2/7/2013
Yes - tax-exempt
3626 West Hundred Road
Chester VA 23831 - address
(804) 768-6245 - phone
(804) 768-6222 -fox
steve—davies@ccpsnet.net - email
Steve Davies
Nome of Applicant
Director of Student Activities — Title
If signing on behalf of organization
Steve Davies - printed name
311117 - dote
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: March 15, 2017 Item Number: 12.A.6.b.
Subject:
Transfer $2,000 from the Dale District Improvement Fund to the
Chesterfield County School Board to Purchase Light Pole Flags for
Meadowbrook High School
County Administrator's Comments:
County Administrator:
Transfer $2,000 from the Dale District Improvement Fund to the
Chesterfield County School Board to purchase light pole flags for
Meadowbrook High School.
Summary of Information:
Mr. Holland has requested the Board to transfer $2,000 from the Dale
District Improvement Fund to the Chesterfield County School Board to
purchase light pole flags for Meadowbrook High School in order to enhance
the appearance of the school and provide uniformity with other schools in
the County. The County is legally permitted to give public funds to the
School Board to purchase capital equipment to be used for school
improvement programs.
Preparer:
Matt Harris
Title: Director, Budget & Management
0428:98086.1
Attachments: 0 Yes F-1 No
11 OeOIL6,d,
CHESTERFIELD COUNTY
DISTRICT IMPROVEMENT FUNDS
APPLICATION
This application must be completed and signed before the County can consider a request for funding with
District Improvement Funds. Completing and signing this form does not mean that you will receive funding
or that the County can legally consider your request. Virginia law places substantial restrictions on the
authority of the County to give public funds, such as District Improvement Funds, to private persons or
organizations and these restrictions may preclude the County's Board of Supervisors from even considering
your request.
7. If the applicant is an organization, answer the
following
Is the organization a corporation
No - corporation
is the organization non-profit?
Yes- non-profit
is the organisation tax-exempt?
Yes - tax-exempt
8. Applicant information:
Jo1A. Lowery, Principo!
Maliing Address
Meadowbrook High School
4901 Cogbill Road
Chesterfield, VA 23234 - address
Telephone Number
(804)743-3675- phone
Fax Number
(804)743-3686 -fox
E -Mail Address
im
joi Iawery@CCpsnet.net- email
I
Signature of the applicant — If you are signing on
==ME
behalf of an organization you must be the
Name of Applicant
president, vice-president, chairman f director or
vice-chairman.
Principal — 77t1e
If signing on behalf of organization
JoiA. Lowery -printed name
211 712 01 7 - dote
0- o0169
C4 CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
°,IRGiN�,
Meeting Date: March 15, 2017 Item Number: 12.A.7.
Subject:
Renewal of Lease with Chesterfield Baptist Church to Provide Senior Citizen
Programs
County Administrator's Comments:
County Administrator:
7�����
Board Action Requested:
Authorize the County Administrator to enter into a lease agreement with
Chesterfield Baptist Church to provide senior citizen programs.
Summary of Information:
The Chesterfield County Parks and Recreation Department is sponsoring older
adult activities at satellite locations in order to better serve the
recreation needs of senior citizens. Activities include classes in aerobics
and arts and crafts as well as special events, such as brown bag education
series and potluck luncheons. This lease renewal will be for one year
commencing May 1, 2017, and will be for use of facilities two days a week
from 9 a.m. to 4 p.m. and for special events as mutually agreed. The rent is
$400 per month. The church is also requiring that the county provide
liability insurance with coverage for medical payments at a cost of
approximately $800 annually. Funds are available in the Parks and Recreation
Department budget. A substantial accord determination was made at the March
15, 2016 Planning Commission meeting.
Approval is recommended.
District: Matoaca
Preparer: John W. Harmon Title: Real Property Manager
Preparer: Matt Harris Title: Director of Budget and Management
Attachments: Yes ® No # J 00 17
Z'OHESTERFIELD COliITT
BOARD OF SUPERVISORS
AGENDA
Pagel of
Meeting Date: March 15, 2017 Item Number: 12.A.8.
Subject:
Award of Construction Contract for Irvin J. Horner Park Phase II and Transfer
and Appropriation of Funds for the Project
County Administrator's Comments:
The Board of Supervisors is requested to authorize the Director of Purchasing
to award and execute a construction contract with Loughridge and Company LLC
for Irvin J. Horner Park Phase II in the amount of $2,934,300, and authorize
the County Administrator to transfer all existing Horner Park funding to the
main project account, transfer $100,000 from the Park Planning account, and
transfer and appropriate $200,000 in additional funding from the reserve for
future capital improvements.
Summary of Information:
The scope of this project will be new construction of a half -mile park
roadway, 53 parking spaces, and picnic area/trailhead, water and sewer
system, and 5th District Parks Maintenance Office/Shop. This will be the
initial development of Horner Park, a 217 -acre regional park, just south of
Clover Hill Athletic Complex. Future phases, not part of the current capital
improvement plan but a likely candidate for the next County referendum, will
develop a full complement of community recreation spaces, 3-4 rectangular and
4 diamond sports fields, and 7.5 miles of trails. The new picnic area will
support sports tourism programming at the Clover Hill Athletic Complex. The
main park roadway is funded in part through the VDOT Recreational Access Road
Grant Program.
Preparer: Dr. James D. Worsley Title: Director, Parks and Recreation
Preparer: Matt Harris Title: Director, Budget and Management
Attachments: Yes No
1:1 0 UU,
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information: (continued)
The bid as described above will require an additional $300,000 in funding.
This project was originally slated for construction in 2008. The economic
downturn, combined with the loss of the project consultant, caused the
project to be put on hold until design could be completed and VDOT funding
($350,000 for the roadway) could be confirmed. Those varying delays have
resulted in escalated construction costs. No further delays are anticipated.
Funding for this project was phased and different accounts were created for
each phase. This bid consolidated all those pieces into one project and
therefore the Board is requested to authorize the consolidation of those
accounts into one (transfer all existing Horner Park funding into the primary
account), transfer $100,000 from the park planning account, and transfer and
appropriate $200,000 from the reserve for future capital improvements.
The project is projected to be complete by December 31, 2017.
0 010172
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page I of 1
AGENDA
Meeting Date: March 15, 2017 Item Number: 12.A.9.
Subiect:
Conveyance of an Easement to Virginia Electric and Power Company
County Administrator's Comments:
County Administrator:
Board Action Requested:
Authorize the Chairman of the Board of Supervisors and the County
Administrator to execute an agreement with Virginia Electric and Power
Company for a 15 -foot underground easement to extend service to a mobile
trailer required for the Providence Middle School renovation project.
Summary of Information:
Staff recommends that the Board of Supervisors authorize the Chairman of the
Board of Supervisors and the County Administrator to execute an agreement
with Virginia Electric and Power Company for a 15 -foot underground easement
to extend service to a mobile trailer required for the Providence Middle
School renovation project. This request has been reviewed by county and
schools staff, Comcast and Verizon.
Approval is recommended.
District: Midlothian
Preparer: John W. Harmon
Attachments: 0 Yes
Title: Real Property Manager
1:1 No # 000173
"VICINITY SKETCH
Conveyance of an Easement to Virginia Electric and Power Company
W
g� =�
Leim-INEW-INIMMMM
19
W
Chesterfield County Department of Utilities
9
U 1.7 4
V
0
1 140 ) 10640 lu 1 1241 11740 1 2341 1 1
County of Chesterfield
900 Starlight Lane
North Chesterfield, VA 23235
GPIN/Tax Map Number. 760-702-4774
Owners Initials:
EXISTING DOMINION 10' EASEMENT
AGREEMENT #C0063186
"- 320
733 South Providence Road
GPIN 7597028541
-- I --,- 15941
15'
80,
ONVEYANC
15, FEASEIVIEN
+ I
ii
C)
00
M
10,
15'
Starlight Lane
1-10t 10 Accompany
Right—of—Way Agreement
VIRGINIA ELECTRIC AND POWER COMPANY
doing business as
Tllnmininn Vircrinin Pnwf-.r UG
MIDLOTHIAN
Legend District—Township—Borough County—CiFy—Stag
BEAUFONT CHESTERFIELD VA
— — — — — Location of Boundary Lines of Right—of—Way Off ice of Number
15' in Width. MIDLOTHIAN 05-17-0002
Indicates Property Line is Right—of—Woy
Boundary Estimote Num6er Grid Number
15' in Width. 10022281 L2247XG2800
Dote: 1/19/017— By: Deon Wright
Page 6 of 6
75
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: March 15, 2017 Item Number: 12.A.10.
Subiect:
Acceptance of State Roads
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of resolutions for the referenced state roads acceptances.
Summary of Information:
Matoaca District: Cambria Cove Section 2
Charleston Village at Magnolia Green
Magnolia Green Section L
Magnolia Green Parkway Extension Phase 1
Midlothian District: Hallsley Section 13
Hallsley Section 14
The Preserve at Old Gun Section A
Preparer: Scott B. Smedley
Attachments: 0 Yes F-1 No
Title: Director, Environmental Engineering
TO: Board of Supervisors
FROM: Department of En vi ron m enta I En g i n eeri n g
SUBJECT State Road Acceptance - Cambria Cove Section 2
DISTRICT Matoaca
MEETING DATE: March 15, 2017
VTWW?r a �
4(/
NEVV
0
0
0 M
yt—
c) 0
1, 0
LV
\,\v0
0
Produo9a E� cftasbrmv county Gis
3 L77
TO: Board of Supervisors
FROM: Department of En%rironmental Engineering
SUBJECT State Road Acceptance- Charleston Village at Magnolia Green
DISTRICT Matoaca
MEETING DATE: March 15, 2017
ROADS FOR CONSIDERATION: Emerald Point Vista
Vicinity Map: Charleston Village, at Magnolia Green
G 14-
z C A G 01
V C,
,
LSDR -A
411
Z-
P�- 10,
ro PA)KL 7
ZZ( Qu 0
44
PrOdUced E� GWbM�W Cou nil G�S
I
TO: Board of Supervisors
FROM: Department of" EnAronmental Engineering
SUBJECT State Road Acceptance - Magnolia Green Section L
DISTRICT Matoaca
MEETING DATE: March 15, 2017
ROADS FOR CONSIDERATION: LadybelleDr
Ladybell PI
Vicinity Map: Magnolia Green Section L
Tn
PK
k
'P
,A
7
IVYN,3
N W019-1 -
� 0
C
G
1 (-% � C"
L
SIDR
0
C
0
th
I
0
Pro wd � Ch%bMWO CoUff# G�3
79
'O: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT State Road Acceptance - Magnolia Green Parkway Extension Phase I
DISTRICT Matoaca
MEE"nNG DATE: March 15, 2017
ROADS FORCONSIDERAMON: Emerald Point Vista.
Magnolia Green Parkway
Wynstone Park Ln
Vicinity Map: 1.1jagnofia Green Parkway Extension Phasei
SILVER MAPLE TER
Az
0
IX
GAS'?
0
ELSDR
-- LCA PARK N 7
Producod E� CftesbrWd Countl G3
V\ -
Of
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT State Road Acceptance - Ha 11sl ey Section 13
DISTRICT Midlothian
MEETING DATE: March 15,2017
ROADS FOR CONSIDERAMON: Finley Rd
Old Castle Rd
Vicinity Map: Hallsley Section 13
LRD
(--
T
OVA
IP
SRIGH-TWAT--TON Rl)
%ORO
A4804j&
0
')P tjhfo N E R9
CC
4tj
)E.,
C9
0
produced ey r-p4sigrud rounty Gs fl, r, 0 18
U-
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance- Ha 11sl ey Section 14
DISTRICT Midlothian
MEETING DATE: March 15,2017
ROADS FOR CONSIDERAMON: Colwyn Bay Dr
Old Castle Rd
Vicinity Map: Hallsley Section 14
L RD
14 T
3RIGH-f\NAIJON, RD
Oft
kP 0 0
A48c) UGH
1 0 0
U
')&UA40NE RV
LU
wL�
4u
T
0
Pfoduced � Gh*Sbff*V ODUrt GIS
U, 8 2
TO: Board of' Supervisors
FROM: Department of'Environmental Engineering
SUBJECT- State Road Acceptance - The Preserve at Old Gun Section A
DISTRICT Midlothian
MEETING DATE: March 15, 2017
ROADS FOR CONSIDERATION: Capwell Cr
Vicinity Map: The, Preserve at Old Gun Section A
produo0d Ep f-twilomd Counij Gass 131 �" J 8
YOUNG M W�.-r'�_
ELLER
1519
Z
tQ 0
E
ZZ-
GLA
Co
DR
�e
0 j
2 -
TA
"I
7-
rTi
0 y e.\N 0 0 1)
P'D
S-ro N8,
8LO F F LO
fG
Co
SILBYRD DR 4%
D E STONE
CD
�j
cIR
P
JNG'FON
LN
produo0d Ep f-twilomd Counij Gass 131 �" J 8
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: March 15, 2017 Item Number: 12.A.11.
Subiect:
Acceptance and Appropriation of Department of Criminal Justice Services
(DCJS) Grant Award for a Jail Mental Health Program
County Administrator's Comments:
County Administrator:
�71
Board Action Requested:
Authorize the County Administrator to accept and appropriate the DCJS grant
award of $416,281 for a Jail Mental Health Program at the Chesterfield County
Jail.
Summary of Information:
The Chesterfield County Jail is one of six facilities in the Commonwealth to
be selected to receive funding for a Jail Mental Health pilot program, this
grant will complement the ongoing efforts between Mental Health Support
Services and the Sheriff's office. Included in the award are monies for
consulting, emergency and temporary housing, medication, staff training and a
temporary reentry coordinator position for FY2018. The status of this
position will be continually monitored throughout the year alongside the
existing mental health programs and reevaluated prior to the FY2019 budget
process. The funding comes from 100 percent State General Funds; no Federal
funds are included. There is no local match, either cash or in-kind,
required. The grant period is 18 months, from January 1, 2017, to June 30,
2018. Funds are drawn down on a reimbursement basis. At the end of the grant
period DCJS hopes to roll out a state-wide program based upon the data
collected by the six facilities participating in the pilot.
Preparer: Karl S. Leonard Title: Chesterfield County Sheriff
Preparer: Matt Harris Title: Budget and Management Director
18
Attachments: Yes FINo
March 15, 2017
Speakers List
Evening Session #1
(Following Presentation of Resolutions)
1. Adrienne Coxe (pronounced Cokes)
2. Margaret Rittenhouse
3. Matt Haines
4. Donald Wilms
5.
Evening Session #2
(End of the Evening Agenda)
1.
2.
3.
9
5.
Donald Wilms, President CHESTERFIELD
Board of SupervisorsCPA EDUCATION
P ASSOCIATION
March 15, 2017 «�p ,e„ �1MPA
Mrs. Jaeckle, Members of the Board of Supervisors, Dr. Casey:
A successful leader offers hope. Where is the hope for public employees in Chesterfield County?
Mrs. Jaeckle and Mr. Holland, you both know how hard the community fought to raise the tax
rate one cent. That community included school employees, firefighters, the PTA, realtors, and
other business interests.
According to the Observer, "Long a bedroom community for the region, the county has a tax
base that is overly reliant on residential real estate taxes, which don't bring enough revenue to
cover the cost of public services such as schools, police, roads and other public infrastructure."'
How will lowering the tax rate solve this problem?
School funding is still below 2009 levels: $621 million now v. $640 million then. It looks as if
you have stepped up your funding to 2009 levels—and the Chesterfield Education Association
applauds you for that, but our costs continue to rise while the funding stream is $19 million
lower. If the General Assembly does not fund our schools adequately, who suffers? Our
children, our employees, our community. Only you can address the teacher crisis in Chesterfield
County.
According to a WRIC report in February, Chesterfield schools had yet to fill 9 teaching positions
for the current school year.2 How many kids that we owe an education to are we failing? Is any
number of failures on our part acceptable? It really doesn't matter that Henrico and Hanover
have higher numbers than we, or that we're a few dollars ahead of those localities in pay: that
just makes us the creme de la crap. And even in our crapdom, since we ask our employees to
pay a larger share of health care costs than our neighbors do, our take-home pay is less than
theirs.
Add to the teacher crisis the problem of increased poverty among our students. With a third of
our kids on free or reduced lunch ,3 how do we meet their needs by lowering the tax rate?
Our teacher crisis will be immediately worsened if we eliminate the Supplemental Retirement
Plan. Many employees gave up more lucrative jobs for a system that promised some payback at
the end. Rank -and -file school employees did not contribute to the management problems of this
plan. How could anyone of conscience expect them to pay the price of the plan's insolvency?
School employees are your largest single constituency. To turn a deaf ear to their voices is not
the hallmark of a leader, so I am confident you will do right by them. Nixing a revised SRP and
lowering the tax rate will exacerbate the teacher crisis.
1 McConnell, Jim. "The Proffer Promise." Chesterfield Observer 11 Jan. 2017: 15.
2 "An Education Emergency: Teachers in Short Supply." 8 News at 11 PM. WRIC Channel 8. 9 Feb. 2017.
3 Williams, Michael Paul. "Poverty Requires a Regional Approach." Richmond Times -Dispatch 14 Mar. 2017: 135.
What will a homeowner save by reducing the tax rate a penny? Lop off the last four digits of
your assessment. With a $250,000 home, you will save $25. Anyone having trouble making
ends meet will not see relief with a one -cent reduction.
Failing schools are bad for the community. We don't meet the needs our kids if we can't staff
our schools. Approve the School Board's SRP adjustments and leave the tax rate alone. Address
the teacher crisis in Chesterfield County. It's what's best for the community.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
-1749
Pagel of
Meeting Date: March 15, 2017 Item Number: 16.A.
Subject:
Public Hearing to Consider Code Amendment Relative to Mailed Written Notice
County Administrator's Comments:
County Administrator:
Board Action Requested:
Conduct public hearing on attached amendment.
Summary of Information:
On February 21, 2017, the Commission on a vote of 5-0 recommended approval of
the proposal with an amendment requiring that notice for communication tower
proposals continue to be given to property owners within 1500 feet of the
subject property.
The proposed amendment would revise two provisions of the zoning ordinance
related to written notification. The two provisions are in addition to other
notice provisions of the ordinance which include adjacent property owners.
The first relates to required notification for certain zoning actions and the
second relates to notification deadlines to adjacent localities. Currently,
Sec. 19.1-42.E.1.b. addresses written notification of zoning public hearings.
The first provision addressed by the proposed amendment requires that written
notice be given to owners of property within 1500 feet of the property which
is the subject of certain zoning public hearings resulting in notice being
given to those who were not subject to the original zoning action. The
proposed amendment would revise the notice requirement in accordance with
state code thereby requiring that if any portion of a property which is the
subject of a proposed zoning action is located within a planned development
that notification be sent to the homeowner's associations operating within
Preparer: Kirkland A. Turner Title: Director of Planning
Attachments: Yes ❑ No
JL
1749
"MARD OF SUPERVISOR
AGENDA I
Summary of Information (Continued)
Page 2 of 2
the affected planned development if the members own property within 2000 feet
of the subject property. The Commission, following a public hearing,
recommended that notice continue to be given property owners within 1500 feet
of zoning proposals for communication towers.
The second part of the proposed amendment eliminates a duplication in two
sections of the ordinance related to notification deadline to adjacent
localities. The amendment would eliminate the duplication and bring the
notification requirements into compliance with state code which requires 10
days' notice.
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD,
1997, AS AMENDED, BY AMENDING AND REENACTING SECTION 19.1-42 OF THE ZONING
ORDINANCE RELATIVE TO MAILED WRITTEN NOTICE
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 19.1-42 of the Code of the County of Chesterfield, 1997, as amended, is amended and
re-enacted, to read as follows:
ZONING
000
11
E. Notice to Subject Property Owners, Adjacent Property Owners and Specific Others.
1. Notice Recipients. For properties located within the county, staff will obtain the names and
addresses of property owners from the department of real estate assessments. For property
which lies outside the county, the applicant shall provide the planning department with the
names and addresses of those property owners which shall be obtained from the real estate
assessor's office of the applicable locality.
000
b. AffiendfiierA to Condition ef Zening, Gendifienal Uge, Conditional Use Planned
Zoning Approval and Appeal ofDirector
_
of Planning's Decision. For an application for zoning approval or appeal of director of
planning's decision to the board of zoning appeals, Fer- afty aeti@4 ;:A--4-w+A-d to in 44*iA1k;TT
;-in addition to those persons outlined in I. a.7 if my portion of the subject property is within
a planned development, the planning department shall notify in writing the last known
representatives of all incorporated property owner's or homeowner's ei-iie associations Off
the ei;vie asseeie6eii iie+iee list operating within the development that has members owning
property within 2000 feet of the subject property. e&eft eaeempftssed b., the pr-epef4y Whieh
is sabje4 4e the efiginal �eniftg of eandkieft, all pr-epefly ewner-s whose Pr-opefty Was
stil� eel IeOhe or-iginal zening or- eetiditien, a -ad all ewnefq efpfepeAyleeatedwithin 1,500
fi^+ of the stit� ee4 pfopefty. In addition, for an application for zoning approval to permit a
communication tower, the planning department shall notify in writing all owners of
property located within 1,500 feet of the subiect property.
1928:97907.2
W
2. Notice Deadline.
a. For those applications requiring notice to commanders of military operations or; owners of
public use airports, or- mi adjaeeRt-leealit 's ehief- adminis4afiye Offleef of designee, the
notice shall be postmarked a minimum of 30 days before any hearing.
It1
(2) That this ordinance shall become effective immediately upon adoption.
1928:97907.2 �j'' n ! 8 8
i�ljmanb zme�-Bipato
Advertising Affidavit
300 E. Franklin Street
Richmond, Virginia 23219
(804) 649-6208
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
P.O. BOX 40
9901 LORI RD.
CHESTERFIELD, VA 23832
Account Number
3005440
Date
March 08, 2017
Date
Category
Description
Ad Size
Total Cost
03/08/2017
Meetings and Events
Take Notice Take notice that the Board of Supervisors of Chest
2 x 29 L
282.00
Take Notice
Take notice that the Board ofSu isors of Chesterfield County, Vir-
ginia, at a regular scheduled mceting on March 15, 2017, at 630 p.m in
the Coady Public Meeting Roan at the Chesterfield Administration
Building, RL 10 and Lai Road Chesterfield, Vr 'nia, will hold a public
bearing where persons affected may appear Vpresent their views to
consider.
An ordinance to amend the Code of County of _Chesterfield, _ 1997, as
so
rezone property or amend
aorconditional use planned
R
as well as su bstanhal accord am matters aetore nun ana aarny
that where notice required, deadline to adjacent locality be 10 days
ti further information is desired, please contact Mr. Ray Cash, Zoning
Administrator, at 7481071, between the hours of VC am. and SAO pm.
Malay though Friday.
The hearing is held at a pubic facil'dy designed to be accessible to per
sons with d i hies Any persons with questions on the aaesshilky of
the favihh'ttyy or need for reasonable accomanodations should contact Jan-
ice B. Maidey, Clerk to the Board, at 74&1200. Persons needing inter-
preter services for ithe deaf must notify the Clerk to the Board no later
thin March K t
Publisher of the
Richmond Times -Dispatch
This is to certify that the attached Take Notice Take notice t was
published by the Richmond Times -Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
03/01. 03/08/2017
The First insertion being given ... 03/01/2017
Newspaper reference: 0000488806
Sworn to and subscribed before me this
AN ..
\_43"kLo �)o
NotaryPublic Supervisor
State of Virginia
City of Richmond
My Commission expires
Kimberly S. Harris
NOTARY PUBLIC
Commonwealth of Virginia
Notary Registration Number 356753
Commission Expires January 31, 2021
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
Is]: 1 *3 11:1 V a I =1 III SX81011111 ki III Irm
i z a A a
lim W -m -
174
Page 1 of 1
Meeting Date: March 15, 2017 Item Number: 16.13.
I
Subiect:
Public Hearing to Consider Code Amendment Relative to Uses Permitted by
Special Exception
County Administrator's Comments:
County Administrator:_
Board Action Requested:
Conduct public hearing on attached amendment.
Summary of Information:
On February 21, 2017, the Commission, on a vote of 5-0, recommended approval
of the amendment.
The proposed amendment would allow a special exception to be obtained for
non -enumerated uses having the same general character as uses allowed by
special exception in the respective zoning district if the director of
planning determines that the operating characteristics are substantially
similar to, and the impact on neighboring properties no greater than, uses
specifically allowed by special exception. The director's determination
would be based upon criteria such as, but not limited to, noise, light,
outdoor activities, and traffic. The proposed ordinance mirrors the findings
for obtaining a conditional use for non -enumerated uses.
The proposed ordinance arises from a review of uses accessory to residential
property, particularly the keeping of cats. The director of planning
determined that keeping up to six cats is customary and accessory to
residential use. The proposed amendment would allow property owners to seek
a special exception from the Board of Zoning Appeals (after a public
hearing) to keep more than six cats. It would also allow property owners to
seek a special exception for other non -enumerated uses which are
substantially similar to an enumerated special exception.
Preparer: Kirkland A. Turner
Attachments: 0 Yes FI No
Title: Director of Planning
U
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD,
1997, AS AMENDED, BY AMENDING AND REENACTING SECTION 19.1-52
OF THE ZONING ORDINANCE RELATIVE TO USES PERMITTED BY SPECIAL EXCEPTION
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 19.1-52 of the Code of the County of Chesterfield, 1997, as amended, is amended and
re-enacted, to read as follows:
Chapter 19.1
ZONING
000
B. Uses Not Enumerated. A blank cell in Table 19.1-52.A. indicates that the identified use is not
allowed in the respective zoning district unless one of the following determinations is made:
000
2. Other Uses. Uses not specifically enumerated in Table 19.1-52.A. may be allowed by either
conditional use or special exception subject to the following:
a. Conditional Use. Uses that are not enumerated which have the same general character as
those uses allowed by right or with restrictions in the respective zoning district may be
allowed by Conditional Use if the director of planning makes a finding that the proposed
use's operating characteristics are substantially similar to, and its impact on neighboring
properties no greater than, the operating characteristics and impacts of the specifically
enumerated uses allowed by right or with restrictions in the district. 4e, -firm
based tW ott, btA "ot hmi4ed to; the &16wittg 0— �1- a py@p@s@d tise! Qw sii--e
1 1-1-11 —11-1-1
b. Special Exception. Uses that are not enumerated which have the same general character
as those uses allowed by special exception in the respective zoning district may be allowed
by special exception if the director of planning makes a finding that the proposed use's
operating characteristics are substantially similar to, and its impact on neighboring
properties no greater than, the operating characteristics and impacts of the specifically
enumerated uses allowed by special exception.
1928:97908.1
For both a and b t4he fmding by the director of planning shall be based upon, but not limited
to the following considerations for the proposed use: the size and proposed configuration of
the site; the size, height and exterior architectural appearance of any proposed structurefsl:
noise; light; glare; odors; dust; outdoor activities; traffic; parking; signage; and hours of
operation.
000
(2) That this ordinance shall become effective immediately upon adoption.
1928:97908.1
�Rxcl�monb �ime�-�i�c�a�cl�
Advertising Affidavit
300 E. Franklin Street
Richmond, Virginia 23219
(804)649-6208
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
P.O. BOX 40
9901 LORI RD.
CHESTERFIELD, VA 23832
Account Number
3005440
Date
March 08, 2017
Date Category Description Ad Size Total Cost
03/08/2017 Meetings and Events Take Notice Take notice that the Board of Supervisors of Chest 2 x 23 L 228.00
Take Notice
Take notice that the Board of 9pvisors of Chesterfield County, Vir•
9inia, at a re�dar scheduled meetkig on klatch 19, 2017, at 630 p.m, in
the County i is Meeting Room at the Chesterfield Ac inistrabon
Building, Rt 10 and Lal Road, Chesterfield, Vi info, will hold a public
bear ng where persms affected may appear VV
present their views to
An ordinance to amend Code of County of Chesterfield 1997, as
amended, by amending and rmdng Sec. 19.1-52 relating to uses
permitted by special eueption.Thls ard'a�e would permit the
planningdirectatofnd atcrrtainusesrrotenumeratedbe
permitted by spec�l exception wherr based upon certain criter� to
include thatsuch use have �mrlar operating charadensbcs and
impautsto ernrmerated uses allowed by special exception,
If fwlhar information h desired please contact Mc Ray Cash Zoning
Adminatrator, at 1481011, betweerr the hours of &30 a m and x00 pit.
Monday though Friday.
The hearsa held ata public f aciI4 designed to be aceessible to per.
sons witlr Lsabtlities. Any persons with questions on the accessibility of
the fadd�yy or reed for reasonable accamnodations should contact Jan.
ice 8. eI ley, Clark to the Board 9 7*1200. Persons neethng inter•
Ulan Maservices rches for the deaf must notify the Clerk to the Board no later
Publisher of the
Richmond Times -Dispatch
This is to certify that the attached Take Notice Take notice t was
published by the Richmond Times -Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
03/01, 03/08/2017
The First insertion being given ... 03/01/2017
Newspaper reference: 0000488798
Sworn to and subscribed before me this
�Lea�D c�.'A- UAL.,.,
Nota Public Supervisor
State of Virginia
City of Richmond
My Commission expires
Kimberly B. Harris
NOTARY PUBLIC
Commonwealth of Virginia
Notary Registration Number 356753
Commission Expires January 31, 2021
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Pagel of 2
Meeting Date: March 15, 2017 Item Number: 16.C.
Subject:
Public Hearing to Consider the Exercise of Eminent Domain for the Acquisition
of Right -of -Way and Easements for the Route 10 Widening Project from Bermuda
Triangle Road to Meadowville Road
County Administrator's Comments:
County Administrator:
Board Action Requested:
Hold a public hearing and authorize the exercise of eminent domain for the
acquisition of right-of-way and easements for the Route 10 Widening Project
from Bermuda Triangle Road to Meadowville Road, including the filing of
certificates of deposit, so that utility relocations and construction may
begin prior to the commencement of eminent domain proceedings.
Summary of Information:
In October 2011, the Board authorized staff to proceed with the Route 10
Widening Project from Bermuda Triangle Road to Meadowville Road, including
acquisition of right-of-way. The Board also authorized the advertisement of
an eminent domain public hearing for the project, if needed. The widening
will help relieve traffic congestion in the area. The county needs to acquire
variable width right-of-way, temporary and permanent construction easements,
permanent drainage easements as well as utility easements in order to
construct the project.
(Continued on next page)
Preparer: Jesse W. Smith Title: Director of Transportation
Attachments: Yes F1No #• ..
�%Cca�f
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information: (continued)
The county's right-of-way acquisition consultant has been successful in
acquiring right-of-way and easements from 66 of the 82 property owners
impacted'by the project. The county's consultant has been unable to reach
agreement with 16 property owners and recommends eminent domain in order to
allow utility relocations to take place in advance of the road widening.
If the county proceeds with eminent domain, certificates of deposit will be
filed with the court, which will allow the county to immediately enter and
use the right-of-way and easements so the project can proceed without delay.
The county will then be obligated to purchase the right-of-way and easements
from the landowners as identified on Attachment A. Sufficient funds are
available in the budget to pay the anticipated condemnation costs.
Recommendation:
Staff recommends the Board authorize the exercise of eminent domain,
including the filing of certificates of deposit, for the acquisition of
right-of-way and easements for the Route 10 Widening Project from Bermuda
Triangle Road to Meadowville Road from properties identified on Attachment
A.
District: Bermuda
REFUSALS (RECOMMENDING EMINENT DOMAIN PROCEEDINGSI
PARCEL
PROPERTY OWNER
GPIN NUMBER
PARCEL ADDRESS
RIGHTS TO BE ACQUIRED
OFFER
OFFER
#
DATE
AMOUNT
4
Setko
805-653-0932
1601 W. HUNDRED ROAD
TCE
3/3/2016
$2,200
23
Safety-Kleen Systems
808-653-1257
1200 W. HUNDRED ROAD
DVP, VDOT, TCE
4/25/2016
$9,900
41
Shree Arihant Motel Inc
811-653-4710
508 W. HUNDRED ROAD
FEE, VDOT, DVP, TCE
5/27/2016
$29,718
812-653-2407
300 W. HUNDRED ROAD
47
River's Bend Medical Office III, LLC
812-653-3607
220 W. HUNDRED ROAD
$86,456
812-653-4506
210 W. HUNDRED ROAD
FEE, PDE, DVP, VDOT, TCE
7/25/2016
813-652-1593
50 W. HUNDRED ROAD
53
Baljit S. Sidhu
813-652-4298
10 W. HUNDRED ROAD
FEE, PRES, PDE, PME, DVP,
8/17/2016
$419,252
813-653-5614
2 W. HUNDRED ROAD
VDOT, TCE
813-653-8827
16 MEADOWVILLE ROAD
55/76
Maj Fig LLC
813-652-2360
51 HUNDRED ROAD
FEE, PDE, DVP, VDOT, TCE
7/15/2016
$9,800
813-652-2040
110 OLD BERMUDA
HUNDRED ROAD
88
Maj Fig LLC
814-653-5565
106 MEADOWVILLE ROAD
FEE, PRES, VDOT, DVP, TCE
7/15/2016
$9,500
56
Dean Company, LLC
813-652-4059
11 W. HUNDRED ROAD
FEE, PME, DVP, TCE
9/29/2016
$131,430
813-652-8742
1 E. HUNDRED ROAD
FEE, PDE, PME, PRW, DVP,
58
Haynes Investments LLC
814-652-6454
115 HUNDRED ROAD
VDOT, TCE
8/12/2016
$158,395
814-652-5841
13310 INGE ROAD
814-652-0686
2 E. HUNDRED ROAD
814-652-1095
5 MEADOWVILLE ROAD
62
Sidhu Family Enterprises LLC
814-653-3205
21 MEADOWVILLE ROAD
FEE, PRES, PDE, PME, DVP,
8/5/2016
$376,896
814-652-1797
19 MEADOWVILLE ROAD
VDOT, WAT, TCE
814-652-1686
10 E. HUNDRED ROAD
814-652-2691
20 E. Hundred Road
814-652-5387
108 E. HUNDRED ROAD
814-653-4407
27 MEADOWVILLE ROAD
65
Second Fortune LLC
814-653-5807
101 MEADOWVILLE ROAD
FEE, PRES, PME, DVP,
6/24/2016
$215,533
814-653-6613
107 MEADOWVILLE ROAD
VDOT, TCE
814-653-7317
109 MEADOWVILLE ROAD
814-653-7920
111 MEADOWVILLE ROAD
69
Cesare M. & Teresa B. Evola
814-652-6781
116 E. HUNDRED ROAD
FEE, VDOT, DVP, TCE
4/29/2016
$71,523
814-652-7781
200 E. HUNDRED ROAD
72
Deborah Mintz
814-652-9588
210 E. HUNDRED ROAD
FEE, VDOT, DVP, TCE
4/30/2016
$63,851
$110,000/
93
Paula Gold, et als (Phyllis Johnson)
814-653-9953
120 MEADOWVILLE ROAD
FEE -FULL
NONE
$7,857.15 for
*ESTATE
1/14 interest
97
Joseph and Julia Williams
815-653-2331
145 MEADOWVILLE ROAD
FEE, PRES, DVP, TCE
9/1/2016
$56,013
108
SCP 2007-C27-104 LLC
815-652-0627
221 E. HUNDRED ROAD
VDOT, DVP
7/12/2016
$47,314
115
Kate Lee Sharp Lacy Estate *81 heirs
814-653-6668
110 MEADOWVILLE ROAD
FEE, PRES, VDOT, DVP, TCE
NONE
$8,500
DVP= DOMINION VIRGINIA POWER
VDOT= VIRGINIA DEPARTMENT OF TRANSPORTATION
FEE= FEE SIMPLE RIGHT OF WAY
PRES= PRESCRIPTIVE RIGHT OF WAY
PRW=PERMANENT RETAINING WALL EASEMENT
PDE=PERMANENT DRAINAGE EASEMENT
PME=PERMANENT MAINTENANCE EASEMENT
TCE=TEMPORARY CONSTRUCTION EASEMENT
WAT=PERMANENT WATERLINE EASEMENT
ATTACHMENT A
A. 9 4
N
J
W
v
Q
a
z
O
F—
z
W
z
W
O
W
W
N
IQ-
'Q
LL
O
(i
NV
I.I.
V)
LU
V
>- z
p
N
N
H
Ol
ON
O
MOH1
MOH)
MOH1
QmH,y1
NH
a
z a cc
N
v
H
H
NN
O
O
O
O
O
O
O
H
O
N
O
S
x O Z
0
0
0
O
0
0
0
ci
0
O
O
O
p
0
0
O
O
x a w
N w w
O[F1
00pp
00
`n°
O
S
M
MV
rn
uHi
ON
N
N
lND
H
S
`0H
lHO
b
°j
lH0
O
OM
�"-,
M
O
v- U
~
S
N
S
H
H
N
O
S
<H -i
H
O
S
M
H
0
0
0
0
0
0
0
0
0
0
0
0
0
v
m
0
0
0
0
0
0
0
o
ci
o
0
o
d
o
co
co
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
= z
a
o Q
+
O
01
00
N
01
_reH
3 F-
0
0
H
0
H
0
0 J a
N �
Z a
N
M^
N
M
W
°H°
OM1
M
N
S
`$
MV
M
O
N
OH1
M
`H°
No
0
q N
N
OW1
W
M
3 z p
N
o
0
0
u�1
a
S
o
umi
o
m
o
0
0
O'
g1
I
o
0
0
o
ti
o
a E-
0
0
0
0
0
0
;
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
co
0
0
0
0
0
0
0
0
y,
m z = F
ED Z
LU
,Hop
= w �' O
f6N
00
N
lO
V'
n
N
M
M
N
'Ni-
W
N
N
l0
n
M
1�
M
W
OJ
H
Cf'
M
O1
la
a1
H
M
f�
O
M
u1
O
a1
M
11')
H
N
O
Ol
1p
N
O
M
O
n
O
W
M
N
N
M
M
to
W
t�
N
N
Op
lD
U1
01
M
N
tl'
eeFF
to
W
W
al
N
O
N
H
H
W
i�
t a
H
H
O
O
H
O
O
H
O
w O
0
0
0
0
0
0
H
0
0
0
0
0
0
0
0
0
0
O
0
0
0
0
0
0
O
O
O
O
�n p
N
w
m u
v Z
a a
z
x
O
O
x z
x
O
O
z
u Z
CL a Z
S
8
8
8
8
8
S
LU (D
o
0
0
o
ci
o
0
o
ti
o
0
0
a
-0 LU
M a
t00Lr)
00
Ln
cM-t
eM-i
uNj
�}
W
�}
la
M
Q
0
0
O
0
0
0
S
=
0
0
0
o
a
o
o
a
o
0
0In p
t
a:
vLU
-Q p
— W Z
—
M
N
00
W
M
+
^
N
O
�'
�"
M
n
N
01
N
1p
01
H
OJ
M
O)
n
W
00
lD
01
O
N
n
N
n
N
M
Mp
O
N
N
N
M�
n
w
3
01
ui
N
of
M
[t
H
10
o
M
o
O
di
M
';
N
r
00
0
o
M
-;
°p
O
0
co
0
M
0
M
0
O
0
O
�i
o
"+
v w
ni
v �
co
d
S
tl'
M
cr
M
rn
n
O
m
N
M
�
ul
N
n
m
u�
o
�o
o
oS
o
cr N w
m Lli
o
0
o
cO
o
0
0
0
0
0
`0 a
_
m (D
Y
N
n
N
W
N
H
H
p
io
M
H
O
aH1
N
M
p
C�}}
[h
fCih
t6
al
O1
^
�O
H
H
[F
H
�Y
N
O
O
t�
H
W
M
O1
m
H
M
M
H
1�
u1
W
H
I�
u1
la
00
N^
W
M
H
M
M
U1
O
U1
M
N
O
N
N
O
O
O
O
O
o1
N
H
io
O
N
O
O
v w
0
0
0
0
0
O
O
CO
0
0
0
0
0
0
0
0
0
0
0
d
0
0
0
0
O
O
O
LL
h
Q
w f-
N
�
+
�
+
+
R."
O
W
M
O
N
v1
Ul
OQ
O
Q
o;
Q
H
S
Q
Q
c}
Q
Q
C~
Q
G;
Q
C;
Q
C
S
^
W
Q
aNj
Ui
ai
N
N
H
H
o
y
ri
ri
o
tp
ti
l0
o6
1�
n
O
o
co
o
z
Z
tD
ci
H
o
z
Z
H
o
Z
m
a
ti
ni
5
Q
v
w
v
uW
LL,"
w
m
°
`4
Q
-j
FU
w
Z
H
v
I
q
U
W
W
W
W
O
W
�'
O O
R'S
�
O�
U
p
z
H
z
z
z
O
N
NtD
Q Z
to
M
W
Ct
Ui
2
Q
W
N
d'
H
>
l0
H
h
ON1
h
O
O
�
W
H
o^0
H
cr
Q
U
_1
O
,
••�
H
^
CL
cr
Q
S
W
S_
fF
u01
H
N
rt
M
Z
W
W
u1
O
S
N
O
H
H
M
H
O
W
to
W
n_
U
H
v
.a
Y
D:
Q
m
cn
N
M
M
M
M
U) CL
F`-
N
N
M
O
U
N
N
N
Q
W
N
N
N
N
Cc;
N
D
.S`
W
cc
N
N
Q
QQ�=
5
W
1-
W
LL-
W
�r
W
lM0LII
N
N
N
WZ
�"
M
M
M
„�'��
Q
Z
L
W
Q
H
ti
ti
ry
H
H
ti
H
W
Q
W
b
H
la
ti
Q
CO
,l
Q
Q
�
W
p
N
U
W
H
H
h
W
W
m W
W
=
emy
00
H
00
00
Op
00
U
00
Q
Q
Op
00
W
W
H
W
LU
U O
N
H
N
N
1
10"0
'N
LI,
�C.�y
�Scoma
ipp���
O
H
a z
O"8
N
O
0
0
0
O
O
O
0
0
O
O
H
H
CL
r 1f
U , J. .
R 'cbmOub gimes-331spatcb
Advertising Affidavit
300 E. Franklin Street
Richmond, Virginia 23219
(804)649-6208
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
P.O. BOX 40
9901 LORI RD.
CHESTERFIELD, VA 23832
Account Number
3005440
Date
March 08, 2017
Date Category Description Ad Size Total Cost
03/14/2017 Meetings and Events Take Notice Take notice that the Board of Supervisors of Chest 2 x 47 L 226.50
Take Notice
Take notice that the Board of Supervisors of Chesterfield County, vti•
gknia, at a regular scheduled meeting on March 15, 2017 at 6:30 pp.m in
the Coady Public Meeting roan at the Chesterfield Administration
Building, RL 10 and Lai Road, Chesterfield, Yr q'nia, will hold a public
hearing where persons affected may appear an�present their views to
consider.
The exercise of emineadomain for the acquisition of fee simple
interest for richt of -way and easements forthe Route 10 (Bermuda
Tr arngle floadto MeadoW.Re Road) Widening Project Mrginda
Departr�t of Transpotation Number 0010-020632, RW201)for the
following properties
1601 A HUNDRED ROAD, GPIN 805653.0932;1200 W. HUNDRED
ROAD, GPIN 808.653.1257; SH W. HUNDRED ROAD, GPIN
811-053.4710; 300 W. HUNDRED ROAD, GPIN 812.653.2407;
220 W. HUNDRED ROAD, GPIN 812-53.3607,210 W. HUNDRED
ROAD, GPIN812-5.4506; 50 W. HUNDRED ROAD, GPIN
813-052.1593;10 W. HUNDRED ROAD, GPIN 813{32.4298;
2 W. HUNDRED ROAD, GPIN 81H53-%14;16 MEADOWVILLE ROAD,
GPIN 813-053.8627; 51 HUNDRED ROAD, GPIN 813.62.2360;
110 OLD BERMUDA HUNDRED ROAD, GPIN 813 62.2040;
106 MEADOWVILLE ROAD, GPIN 814.63.5565; Il W. HUNDRED ROAD,
GPIN 813-B52-41115% 1 E. HUNDRED ROAD, GPIN 813.0.8742;
115 HUNDRED ROAD. GPIN 814.0-R54:13310INGE ROAD. GPIN
814.62.1797;
ROAD, GPIN
IN 814.653.6668
mad Mr. Stan Newcomb,
hours of 830 am. and 5:00
The hearing is heldat a publ c facility designed to be accessible to per.
sons with disabilities. Any persons with questions on the accessibility of
the faciliryy a reed for reasonable accommDdations should contact Jan-
ice B. B11ey, Clerk to the Board, at 748.1200. Persons needing inter-
preter services for the deaf must notify the Clerk to the Board no later
than March 10, 2017.
Publisher of the
Richmond Times -Dispatch
This is to certify that the attached Take Notice Take notice t was
published by the Richmond Times -Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
03/08/2017
The First insertion being given ... 03/08/2017
Newspaper reference: 0000492210
Sworn to and subscribed before me this
6 D - L(,�
. - IJj.��
Notary Public Supervisor
State of Virginia
City of Richmond
My Commission expires
Kimberly S. Harris
NOTARY PUBLIC
Commonwealth of Virginia
Notary Registration Number 356753
Commission Expires January 31, 2021
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
1749
Meeting Date: March 15, 2017 Item Number: 19.
Subject:
Adjournment and Notice of Next Scheduled Meeting of the Board of
Supervisors
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
Motion of adjournment and notice of the Board of Supervisors meeting to be
held on March 29, 2017, at 3:00 p.m. in Room 502 at the County
Administration Building.
Preparer: Janice Blakley
Attachments: 1:1 Yes
Title: Clerk to the Board
�No
0 -119 7