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02-08-1995 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: February 8, 1995 Item Number: Page 1 of i Subject: COUNTY ADMINISTRATOR'S COMMENTS County Administrator's Comments: CountyAdministrator: BoardAction Requested: ,Summary of Information: Mr. John Cogbill and Ms. Marilyn Tavenner will be present to report on the work of the Chesterfield Business Council's Business Retention Committee. The attached report is a summary of the results for 1994. A Preparer: ~}/~ ~ ~ ~_,~. O~0,.~L ~.-~Title: i[ari~ E~. Cole Attachments: Yes ~ No Executive Assistant to Count¥ Administrator Business Council TheMetro C_~mber Direct Dial: (804) 775-4383 January 26, 1995 Mr. Lane B. Ramsey County Administrator Chesterfield County P. O. Box 40 Chesterfield, VA 23832 Dear Lane: Enclosed please find the Annual Report that I recently received from Marilyn Tavenner concerning the results of the first year's work by the Chesterfield Business Council's Business Retention Committee. As I mentioned to you before, I would like to take a few moments of the Board's time to have Marilyn report to them on the work of the CBC's Business Retention Committee. This has been a great opportunity for the Business Council and the County staff to work together. We very much enjoy the opportunity to assist Gary McLaren and his staff in this worthwhile effort. Please let me know the time when you would like to schedule this presentation by the Business Council. By copy of this letter, I am advising Gary McLaren and Marilyn Tavenner of our request. R~C\7?~3\CBC\~VC8909 Enclosure cc: Mr. Gary R. McLaren Ms. Marilyn B. Tavenner C~ai~r]n III 201 East Franklin Street · P.O. Box 12280 · Richmond, Virginia 23241 .(804) 783-9315 JOHNSTON-WILLIS HOSPITAL INTEROFFICE MEMORANDUM TO: FROM: DATE: SUBJECT: John Cogbill ner January 03, 1995 Chesterfield Business Council Business Retention Committee Results -- 1994 Attached are the results of the 1994 Business Retention Committee. We were able to complete 118 visits in 1994 and have set our goal for 1995 at 200 visits. The membership changed throughout 1994. Current members include: · ' Ann Anderson ·- Jim Spencer $ Greg Singletary · ' Bob Innes · ~' Matt Alexander · ~ Don Reilly · '" John Bowen · -~ Buck Dopp Earlier membership included: · ' Dave Riggan · :' Robert Dolbeare ·" Quent Corbett Gary McLaren, Jim Dunn, and their staff have provided ongoing support, computer expertise, and individual attention to each identified problem. .Results: Overall comments regarding Chesterfield County were extremely positive. There were, however, recurrent themes that required follow-up: Approximately 20% of businesses surveyed felt BPOL or gross receipts tax was restrictive to business growth. John Cogbill January 03, 1995 Page Two Over 25% felt that the p~anning and zoning procedure was unclear, cumbersome, and far too lengthy. Building permit applications and inspections were seen as requiring one to three months. Frequent revisions were required which increased frustration. Other miscellaneous issues accounting for tess than 1% of replies included traffic congestion, need for a bus system, school overcrowding, etc. The Office of Economic Development did personal contacts with 10% of those businesses contacted. These contacts were either in answer to a question raised by a business or to exptain/cJarify open issues. In June 1994 members of the Business Retention Committee invited Pete Stith and members of his staff to explain, clarify, and educate members to assist in answering their questions on planning, zoning, and building permits. In the fourth quarter of 1994 the Office of Economic Development initiated a follow-up letter (attached) to thank local businesses for their input and establish an ongoing relationship with the Office of Economic Development. Overall, our first year has been one of "learning the ropes" and orienting new members. In 1994 our visits chiefly centered in the Koger Center, Moorefieid Park, the Boulders, and the Arboretum. In 1995 our visits will focus on the Chesterfield Airport Industrial Park and Southpark corridors. I had hoped that we would be able to present our findings at a Board of Supervisors meeting in the near future. I think it would be appropriate for you to present on behalf of the Chesterfield Business Council. Please let me know if you would like for me to assist in any way. Thank you for your support this year. MBT/cl Enclosure cc: Gary McLaren Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA February 8, 1995 Item Number: Page 1 of~___ Subject: Worksession on Projected FY96 Revenues. County Administrator's Continents: County Administrator: BoardAction Requested: No Action is Requested. Summary of Information: A worksession on the FY96 budget has been scheduled for this date. The topic of discussion is projected revenues. The attached graphs and schedules reflect an uncertain economic outlook for FY96. While local sales are expected to remain vibrant, the recent interest rate hikes are having dampering effects on certain economic markets. Because much of the information which will be presented is constantly being updated, there may be minor revisions to the attached information prior to presenting the County Administrator's FY6 Proposed Budget. Attachments: Yes [--] No Title: Director, Budget and Management # O05 OO6 0 O3 0...~ 0 13.. I I C) OO9 0 o-,,o,~ 011 / (D (.)~ Oo 0 X 0 (D (D (D 0 0 0~1 .,.-. Analysis of Changes in Assessed Value - January 1, 1995 New Construction: Commercial/Industrial: Residential/Agricultural: Total New Construction: 32,369,200 265,601 ,O27 297,970,227 Revaluations: Com mercia I/I nd ustrial: Residential/Agricultural(*): Total Revaluations: 33,576,700 125,403,500 158,980,200 Total Increase: 456,950,427 * Includes the Land Use Program. or 4.55% 11% 89% 1 OO% 21% 79% 1 O0% c:~lotus~ ohn~revfor2.wk3 014 SoUrces and Uses of Additional FY95 Property Taxes: Sources: Real Property Taxes: Penalties & Interest: Personal Property: Other Property: Total Available: 0.6 0.1 2.2 0.2 Uses: Addition to Fund Balance: Revenue System(*)' Allocation to Schools: Allocation to County: Total Uses: 0.1 0.2 2.0 0.8 3.1 (*) Represents the 2nd Year cost of an enhancement to the Treasurer's revenue system. This enhancement will result in a revenue increase of $600,000, which has been incorporated into FY96 revenue projections. c:~lotus~john~funba196.wk3 - Worksheet C Sources and Uses of Additional FY95 Other Revenue: Sources: Local Sales Taxes: 0.5 Other Local Taxes: 0.5 1.0 Total Available: Uses: Allocation to Fund Balance: 0.1 Allocation to Departments: 0.9 Total Uses: 1.0 c:~lotusXjohn~funba196.wk3 - Worksheet F Sources o~ New Funds: FY96 (*) Real Estate Tax Personal Property Tax Other Property Tax Total Property Tax: Local Sales Tax Other Local Tax Other Local Revenue State Sales Tax Other State Revenue Federal Revenue Reserves and Other TOTALREVENUE: FY95 Budget 124.0 40.6 5.8 170.4 19.6 27.9 18.6 24.2 17.2 12.0 6.4 296.3 FY96 Est. 129.4 45.3 6.2 180.9 21.2 29.7 17.8 26.0 17.0 12.2 4.3 309.1 Difference 5.4 4.7 0.4 10.5 1.6 1.8 (0.8) 1.8 (0.2) 0.2 (2.1) 12.8 (*)Totals may not add due to rounding [Uses of New Funds: FY96 School Transfer (State Sales Tax & 71.6% of Total Prop. Tax) Debt Service CIP Reserve New Facilities Full Funding of Prior Year Salary Increase Full Funding for Part-Year Positions Healthcare Increase IST Charges Avail. for Discretionary Issues: Sub-Total County: F:\96Ma~ter.wk3 - Work,beet D (below) TOTAL USES: 1.1 1.6 0.3 0.7 0.3 0.3 (0.9) 0.4 9.0 3.8 12.8 I FY96 prOjected General Fund Transfer to Schools: State Sales Tax(*) Transfer for Oper. & Debt Svc.(*) Transfer for Comp. Svcs:(*) Trans. for CIP Reserve: Total Transfers: Prior Yr. Rev. FY95 24,205,700 FY96 26,O40,2O0 Change(*) 1,834,500 118,766,500 368,900 2,552,400 145,893,500 124,965,400 388,2OO 6,198,900 3,643,4O0 19,300 155,037,20O 2,131,000 TOTAL NET CHANGE: 1,091,000 9,143,700 1,995,900 (135,100) 9,008,6001 (*) Represents additional amount due to increased revenue projections. 018 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA February 8, 1995 Item Number: Page 1,,.of 2 6.Bo Subiec~: Work Session on safety measures and design criteria for retention and detention basins County Administrator's Comments: County Administrator: Board Action Requested: Conduct work session to consider amending the County's Chesapeake Bay Preservation Ordinance by incorporating safety measures and design criteria for retention and detention basins as recommended by the Watershed Management Committee. Summary of Information: The County's Watershed Management Committee has been meeting since April of 1993 working on many watershed strategies assigned to them by the Board of Supervisors. Members of the Committee include representatives fremthe development, environmental and engineering conm~unities as well as representatives of citizens' groups. From April through August of 1994, the Committee researched and discussed safety measures and design criteria relating to the retention and detention basins which are currently required in conformance with the County's Chesapeake Bay Ordinance. Currently, there are no safety requirements in place for such facilities. Additional design criteria have been proposed to improve the efficiency of the basins in removing pollutants. In researching the issue, the Committee received input from technical experts and other localities on the subject. After a significant amount of discussion, the Co~m%~ittee came to consensus on a proposed set of measures end,nd they have recommended that the measures beado~t~d by the Co~y. T~.e attached draft ordinance reflects specific languag~n whic; the Committee reache~ consensus. Preparer: ~.f~----~ /,~)~ - -~ Title. Environmen,~ Resources Coordinator / ~oan S~vati // Continued I'# I' Attachment: Yes ~'~No I I CHESTE~W~LD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summar~ of Information: (Continued) Some of the proposed safety measures include the requirement of safety and/or aquatic benches within the ponds or, in the alternative, the use of a fence or vegetative barrier to prevent small children from accidentally falling into a basin. The design criteria include measures such as the requirement of a minimum length to width ratio to insure that there is adequate pollutant removal before the stormwater is discharged from the basin, minimum, depth and side slopes. Staff recommends that these measures be incorporated into the County's Chesapeake Bay Preservation Ordinance since it is intended that they apply only to those basins constructed in conformance with that Ordinance. The measures have been reviewedwith staff from the Department of Environmental Engineering and the County Attorney's office. After the issue has been discussed during the February 8, 1995 work session, the Environmental Engineering Department proposes to conduct a meeting with engineers from.the private sector who would be affected by the proposal, in order to provide them with the details of the proposed measures. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING SECTION 21.1-229.6, 21.1-229.9 AND 21.1-281 RELATING TO RETENTION AND DETENTION BASIN SAFETY MEASURES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 21.1-229.6 of the Code of the County of Chesterfield. 1978, as amended, is amended and reenacted to read as follows: Sec. 21.1-229.6. Resource management area regulations. (e) o oo Safety_ measures shall be required for all retention basins when side slopes above the normal water surface are steeper than 6:1 for a distance of 20 feet or more as follows: (1) If the retention basin averages four (4) feet or less in depth and one (1) acre or less in surface area, then either of the following safe_ty measures may be used: a_. a safe_ty bench, or a protective fence which surrounds the basin. (2) If the retention basin averages more than four (4) feet in depth or more than one (1) acre in surface area, then either of the following safety measures may be used: both a safety bench and an aquatic bench, or a protective fence which surrounds the basin. (f) Safe.ty measures, dimensions and standards for retention and detention basins (.1) If a safe.ty bench is used, it shall be provided at the toe of the slope cf the retention basin and shall be a minimum of ten (10) feet wide. The slope across the bench shall be no greater than 10:1 (2) If an aquatic bench is used, it shall be placed around the perimeter the pond and shall be six (6) to twelve (12) inches in depth and minimum of six (6) feet in width. 1007:9166.2 (2/1/95) (3) If fencing is used, the height of the fence shall be a minimum of six (6) feet. The fence may be made of a dense vegetative barrier. The vegetative barrier shall be designed and installed in accordance with professionally accepted landscaping practices and procedures. Plans for the vegetative barrier, which include the size and description of proposed plant materials, shall be approved by the Director of Environmental Engineering, or his designee. If a vegetative barrier is used, the property owner or developer must provide to the County a form of surety for thc plant materials, related materials and installatibn costs. Maintenance of the vegetative barrier shall be part of the Best Management Practice easement dedication. If either a fence or vegetative barrier is incorporated into the basin's design, the developer must provide adequate access for maintenance. (4) For extended detention basins, the low-flow perforations in the riser shall be covered with either wire mesh or filter fabric and a gravel cone made up of four (4) to six (6) inches of stone to prevent clogging. If a low flow orifice is used, the use of a reverse slope pipe extending out from the orifice into a permanent pool (micropool) at a minimum of one (1) foot below the normal pool elevation is recommended to prevent (5) Whenever a retention or detention basin is located within three hundred (300) feet of any residential structure, school, child care center. playground, library_, hospital, public institution or similar facility, the Director of Environmental Engineering may, at his discretion, require fencing designed to protect the public safety. Minimum retention and detention basin criteria (1) Side Slopes The side slopes above the normal pool in retention basins and extended detention basins shall be no steeper that 3:1 (horizontal to vertical). On a given site, if the excavation of the slope to 3:1 will result in the removal of dense vegetation or woodland which is acting to stabilize the slope, the developer may be permitted to leave the slope in its existing condition. This will be permitted on a case-by-case basis, and only after a formal exception is granted by the Director of Environmental Engineering. (2) Depth 1007:9166.2 (2/1/95) Retention basins built solely as Best Management Practice facilities in conformance with the Chesapeake Bag Preservation Ordinance shall be three (3) to eight (8) feet in depth. Average depths greater than eight (8) feet are to be avoided to prevent stratification. (3) Length to Width Ratio In order to maximize the distance between the inflow and outflow points in retention and detention basins, a minimum 3:1 length to width ratio shall be provided where site conditions allow. The length is defined as the flow path from inflow point to outflow point, and is to be calculated as prescribed by the latest edition of the Virginia Erosion & Sediment Control Handbook. Where site conditions preclude achieving a minimum of a 2:1 ratio, the use of baffles or another means of lengthening the flow path shall be required. (4) Buffers Retention and detention basins located adjacent to or within residential sub-divisions, shopping centers, elementary_ schools, playgrounds, child care centers or other areas where small children may congregate without adult supervision must incorporate a minimum of a fifty (50) foot landscaped or naturally vegetated buffer around the permanent pool, measured from the normal water surface elevation. (5) Outflow Devices If a verticle sided weir box is to be used and located within the embankment, a fence or dense vegetative barrier, or a combination thereof, shall be installed as prescribed by the Department of Environmental Engineering. If a vegetative barrier is chosen, it is to be established using plants approved by the Director of Environmental Engineering and shall be six (6) feet in width. If a fence or vegetative barrier is to be established around the entire Best Management Practice facility, then no barrier or fence is required around the weir box. If a concrete weir is used for either the principal or emergenq spillway and is greater than three (3) feet in depth, a pedestrian crossing or access structure shall be established across the weir. A fence or vegetative barrier, or combination thereof, may be substituted if the pedestrian crossing is not desired. (6) Placement of the Pond Inlet 1007:9166.2 (2/1/95) 3 If the inlet pipe(s) are submerged, there shall be a minimum of three (3) feet from the invert-out of the pipe to the bottom of the pond. If, due to the depth of the permanent pool, this distance cannot be achieved, then a sediment forebay shall be excavated to obtain a depth of three (3) feet. (2) That Section 21.1-229.9 of the Code of the Count_ of Chesterfield, 1978, as amended, is amended and reenacted to read as follows: Sec. 21.1-229.9. Exceptions. (a) A request for an exception to the requirements of this division shall be made in writing to the director of environmental engineering. It shall identify the impacts of the proposed exception on water quality, public safety and on lands within the resource protection area and, if applicable, this shall be accomplished through the performance of a water quality impact assessment which complies with the provisions of section 21.1-229.5(c). In the cases of an exception requested from the required safe _ty measures, such request shall be supported by documentation which demonstrates that granting the request ,Mil not be detrimental to public safety_. (b) The Director of Environmental Engineering shall review the request for an exception and the Water Quality Impact Assessment, if required, and may grant the exception with such conditions and safeguards as deemed necessary to further the purpose and intent of this division if he finds: (1) Granting the exception will not confer upon the applicant any special privileges that are denied by this division to other property owners in resource protection areas or resource management areas: (2) The exception request is not based upon conditions or circumstances that are self-created or self-imposed, nor does the request arise from conditions or circumstances either permitted or nonconforming that are related to adjacent parcels. (3) The exception request is the minimum necessary to afford relief. (4) The exception request will be consistent with the purpose and intent of this division, and not injurious to the neighborhood or otherwise detrimental to the public welfare. (5) Reasonable and appropriate conditions are imposed which will. prevent the exception request from causing a degradation of water quality. 1007:9166.2 (2/1/95) 4 (6) The request is being made because of the particular physical surroundings, shape or topographical conditions of the specific proper _ty involved, or a particular hardship to the owner will occur, as distinguished from a mere inconvenience, if the strict letter of the sub-section of this chapter were carried out. (c) Any person aggrieved by a decision of the director of environmental engineering concerning a request for an exception to the requirements of this division may appeal such decision in accordance with the procedures provided in section 21.1-27S(c-). (3) That Section 21.1-281 of the Code of the Count. of Chesterfield, 1978, as amended, is amended and reenacted to add Detention Basin and Retention Basin. Detention Basin A stormwater management facili .ty which temporarily impounds run-off and discharges it through a hydraulic outlet structure to a downstream conveyance system. Such facilities are often dry_ between storms and therefore may be referred to as dry_ ponds. Retention Basin A stormwater management facility_ which temporarily impounds run-off and incorporates a permanent pond to remove pollutants. The treated stormwater is discharged through a hydraulic outlet structure to a downstream conveyance. These facilities may be referred to as wet ponds. (4) That this ordinance shall become effective immediately upon adoption. 1007:9166.2 (2/1/95) 5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page i ,,of AGENDA Meeting Date: February 8, 1995 ltemNumber: 7.A. Subject: " DEFERRED NOMINATIONS Solid Waste Advisory Committee County Administrator's Comments: ~ CountyAdministrator: c~ BoardAction Requested: Summary of Information: At its meeting on January 11, 1995, the Board deferred consideration of nominations for members representing Bermuda .and Midlothian Districts to serve on the Solid Waste Advisory Committee. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless rules are suspended by a unanimous vote of the Board. Nominees are voted on in the order in which they are nominated. Terms would be effective immediately and expire December 31, 1995. Preparer: ~A~M~79~ ~/~_ Title: Clerk to Board of Supervisors Theresa M. Pitts # ~ Attachments: ~-~ Yes 1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: February 8, 1995 Page i of 1 Item Number: 7. B. Subject: DEFERRED NOMINATION Disabilities Services Board County Administrator's Comments: CountyAdministrator: BoardAction Requested:, Summary of Information: At its meeting on December 14, 1994, the Board deferred consideration of a nomination for a member, representing Bermuda District, to serve on the Disabilities Services Board. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless rules are suspended by a unanimous vote of the Board. Nominees are voted on in the order in which they are nominated. Staff recommends appointment of Mr. Orville E. Duff, Jr. to fill this vacancy. Term would be effective immediately and expire December 31, 1997. Staff also requests that Mr. Lee Deal, who currently represents Clover Hill District, be changed to represent the County at-large, which will ensure each District being represented by two members and the Board having five at-large members; and for the Board reaffirm the appointment of Mr. Douglas F. Cochran, representing Midlothian District, who currently serves on the Board but was inadvertently omitted from the minutes of November 23, 1993 when he was reappointed to serve through December 31, 1996. Preparer: k J,~ t~A~/~/ ?}7- Theresa M. Pitts Attachments: ~--] Yes No Title: Clerk to Board of Supervisors Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page i ofl AGENDA February 8, 1995 Item Number: 8. A. ,Subject: Request for Appropriation of Funds for COnstruction of Replacement Nursing Home County Administrator's Comments: CountyAdministrator: -'~,~ /~ .~,~ , BoardAction Requested: Summary of Information: This item will be forwarded to the Board prior to the meeting. Preparer: ~J~x/bOo~ ~/~ Theresa M. Pitts Attachments: V--~ Yes No Title: Clerk to the Board of Supervisors Meeting Date: "'CHESTERFIELD COUNTY" BOARD OF SUPERVISORS AGENDA February 8, 1995 Item Number: Pa~e i of 2 Subject: Construction of Replacement Nursing Home County'Administrator's Comments: County Administrator: BoardAction Requested: The Chesterfield County Health Center Commission requests the Board of Supervisors to appropriate five million dollars (4 million in addition to forgiving the 1 million dollar loan provided earlier by the Board of Supervisors) to the Health Center Commission as an equity contribution toward the financing of a replacement Nursing Home. The Commission also requests the Board to authorize an operational subsidy for indigent care for a period of four years totaling approximately $1,250,000 beginning in 1997 (start up year) through 2000, subject to final financing feasibility study update which is required just before issuing revenue bonds. Summary of Information: The Health Center Commission has explored various ways and means of financing construction of a new Nursing Home to replace the current aging structure. These efforts included explorations of joint ventures with the private sector. While such efforts have not proved workable at this time, substantial progress has been made toward the development of a teaching Nursing Home with the Medical College of Virginia; however, MCV has not yet agreed to provide funding for the facilities necessary to accommodate their portion of the education space. When the Board of Supervisors, in 1987, authorized initial planning for a replacement Nursing Home, an assessment of the option for renovating the current facility was done by Marcellus Wright and Co., Architects, which concluded that such renovation would be very costly with little improvement in efficiency and/or economy of operation. Robert asd Attachments: ~ Yes [-~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page of Summary of Information: (Continued) Following a recommendation by the Revenue Resources and Infrastructure Committee which suggested that the County consider privatization of the Nursing Home, the Board of Supervisors established a committee of experts from the industry to explore the best options for the Nursing Home. They recommended and the Board establish a Health Center Commission as authorized by the Code of Virginia. Neither the Revenue Resources and Infrastructure Committee nor the Health Center Commission has conducted an indepth cost-benefit or impact analysis on the issue of privatization. The Commission has considered privatization in its deliberations but believes the following issues raise substantial questions as to its viability. (1) the existing Hill- Burton obligation (monetary obligation should end February 1996) on the facility, (2) potential recapture of capital reimbursements from Medicaid, (3) offsets for accrued benefits for employees currently working at the Nursing Home, (4) the age of the facility, (5) the location of the facility in the middle of the County campus, (6) the inability of a potential new owner to expand services without additional land being donated by the County, and finally, (7) the inability of the County to assure quality services to its growing elderly population without control of the Nursing Home. The Commission has concluded that the sale of the facility would amount to a give-away to the private sector with little or no benefit to the County or its citizens. The new structure was originally planned for 288 beds. To reduce construction costs one 48 bed wing was removed from the new project and was included in the renovation of the existing facility along with a portion of the education space. In 1991, the Board of Supervisors authorized staff to seek a legislative exemption from the moratorium on construction of Nursing Home beds. With the help of our legislative delegation, the General Assembly granted our request which permitted application for a Certificate of Need; however, such certificates are time limited and such extensions are only granted upon the showing of substantial progress toward construction of the replacement facility. The Commission believes it is extremely important that a contract for construction be issued as soon as possible. To do so requires the issuance of revenue bonds. The Commission's Underwriter advises that an equity contribution by the County is essential to any viable financing option. County Administrator's Comments I/the Board of Supervisors chooses to fund the request, there are several options available. The Board could also consider a combination of these alternatives. Option 1 Borrow $5 million through a lease purchase. Hold a public hearing and appropriate funds. Advantages Disadvantal~es · There will not be an impact on the County's fund balance or reserves. · $1million previously borrowed fi.om the CIP Reserve could be returned as planned. · Reduces debt capacity for school projects over the next two years from $40million to $35million.(County has no debt capacity to reduce for two years) · Requires about $500,000 annually in debt service for 20 years, currently not included in the County Administration target budgets. · The Nursing Home will still require subsidy payments. As in the past, these subsidies may cause the bond rating agencies to consider Health Center Commission debt as part of the County's debt capacity. This would further reduce debt capacity for schools and County projects. Option 2 Use $1million already borrowed fi.om the CIP Reserve, another $2million from the CIP reserve, and $2 million from Fund Balance. Hold a public hearing and appropriate funds. Advantages Disadvant__~!g_~ · Will not require annual debt payments in future years. · The CIP Reserve will be reduced, limiting the County's ability to fund projects. · Fund balance will be decreased fi.om 7.5 % to 6.8% of expenditures, potentially jeopardizing the County's bond rating. Additionally, this option would reduce flexibility in the FY96 operating budget. · The Nursing Home will still require subsidy payments. As in the past, these subsidies may cause the bond rating agencies to consider Health Center Commission debt as part of the County's debt capacity. This would further reduce debt capacity for schools and County projects. County Administrator Recommendations The County Administrator recommends not funding this request because of its direct impact and potential impact on the County's debt capacity and credit rating, and because it is contrary to the terms of the previous agreement* transferring ownership of the Nursing Home to the Health Center Commission in which the Board directed the Health Center Commission to proceed with a new Nursing Home only if it would have no impact on the County's financial structure or debt structure. *The Board should note that the interjurisdictional agreement approved by the Board in August, 1993, has not been executed. Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA February 8, 1995 Item Number: Page 1 ,of_L. 8.B.1. Subject: Reappointment of the County Administrator to the Board of the Riverside Regional Jail Authority County Administrator's Comments: CountyAdministrator: ~ BoardAction Requested: Summaryoflnformation: Approximately four years ago, Mr. Ramsey was appointed by the Board to serve on the board of the Riverside Regional Jail Authority. Pursuant to State law, members of the board of the Authority serve a four year term, and the term of the current members ran out on June 30, 1994. The law permits members to succeed themselves, so the Authority has requested that the Board of Supervisors reappoint Mr. Ramsey to a new four-year term on the Authority by adopting the attached resolution. Preparer: Steven L. Micas Attachments: Yes No Title: County Attorney 0603:9143.1 O' o3o RESOLUTION WHEREAS, Chapter 726 of the 1990 Acts of Assembly created the Riverside Regional Jail Authority (hereinafter "the Authority"); and WHEREAS, that legislation stated that members of the Authority shall serve an initial term from the organizational meeting of the Authority (which was held on June 21, 1990) until the annual meeting of the Authority four years thereafter (which meeting was held on June 30, 1994); and WHEREAS, the members of the Authority need to be reappointed to four year terms beginning July 1, 1994 and ending June 30, 1998. NOW THEREFORE, BE IT RESOLVED by the Board of Supervisors/City Council of County/City that be appointed as a member of the Board of the Riverside Regional Jail Authority for a four year term beginning July 1, 1994 and ending June 30, 1998. Date: HEFTY&WILEY, P.C. January 24, 1995 WILLIAM H. HEFTY ROGER C. WILEY Attorneys at Law OLD CITY H~L. Surre 230 ~oo~ ~ST Bgota) STgraq' PUCH~OND, VmG~N~ 232~9 PHONE: 804 780-3X43 r~oc: 804 225-8356 Steven L. Micas, Esquire County Attorney for Chesterfield County P.O. Box 40 Chesterfield, VA 23832 Re: Riverside Regional Jail Authority - Board appointments Dear Steve: Chapter 726 of the 1990 Acts of Assembly, which created the Riverside Regional Jail Authority, states that members of the Authority shall serve a four year term, beginning on the date of the organizational meeting of the Authority (which was held June 21, 1990) until the annual meeting of the Authority four years thereafter (June 30, 1994). Thus, the terms of the members ran out on June 30, 1994, and they should have been reappointed to serve another term from that date until June 30, 1998. Since that was not done, I would appreciate it if you could have the Board of Supervisors appoint Lane (members may succeed themselves) to a new term on the Authority. A sample resolution is enclosed. The statute provides that members shall hold office until a successor is appointed, so the actions of the Authority from July 1, 1994 are valid. Since the Authority is preparing to issue permanent financing for the construction of the Jail, I would appreciate it if the reso!utien could be adopted at the first meeting in February, with a certified copy being sent to me. Very truly yours, William H. ~efty WHH/opj Enclosure cc: Mr. Lane Ramsey Sandra Jones McNinch, Esquire George L. Scruggs, Jr., Esquire 0 Afl I'S OIr 1127 CllAP'! EIT 725 Act to atnend lite Code of 17rgmfa by ctdch'a~, a section nttmbetttd 4i7.2 l,~O0. I, relafin~ lO aba.darted motor t'ehicle.%' [~ettalt)'. 111 5~I Approved Aplll 9, 1~90 Be I! enncfed by lite General Assembly of Vhgl,ln: I. 'lhnl Ibc Code of VhRhfin 15 amen(led by adding n seclhm mmd~e~ed 46.2.1200.1 n~ follows: .~ 46.2 1200.1. /ll.,ambmi. R motor I'ahh'les l. ohibffcd; l~e,nalt.v.. No l~tsoa shall cmt.~e rebtdtable l~resttrrtl~/t'o,l that the all'riot Il'as the [~orsott who corntnt'fftcd f,;te, Pre.qttmlffiort. hotve~'et, .~ltaH not arise if the otOler al tlie vehicle provided notice to lite Department, as pro, ideal ia .~ 46.2.604, that ltd had sold or otherwise ttartsferred the ownership o/the ~f SttttltttOtt.7 far a t'tbhffirm a/ this soction shall l,e o.ttrr'rttt.,f l,v maili,fin COl[i, o/ tho .qttr.rtlor~.~ fi.!' firs/c[o.~s mail to th~ oddros., of tl'~e owner of the l,t,,~.'cle a.~ ~ecords of the lh'l~arftnctff of gfator l~,hiclax. 1/ tho pt, r,~on finis to auuear rctttra .~cf Old ir~ lite sttrrlttlo/is, a rlffll' sf/rtlrttort.~ s]ta[/ I~ i~.¢l/~t/ Otld delt'~'et~d fo tho sheriff of tl~ Cot/rlfF. city or toH'rt for 5t';l'h't, art tlt~ occt/.cr'd ['~r~tmo[~l,. l/ fha Ut,r~orl so contempt sha/g be itt.~ftftttt~d. 3rt.l' Ua~,~art cortl'&'lad of a violathm o/ this section shah I,e .~tl/,/OCt la a civil l:cnall.v of All Uanalt&s collected under this secthm shall be paid into tit, .~fala ttett,nttr'v to he credth,d to tho Litatar3, l:'tmd as ptovi~'&d itt ,~' ,1~.2-114. ' CllAPIER 726 lift Act to create a pohtical .*ubdil,i,~hm of the Carrtmottwealth o/ Vir~im'a to be brtnwr! a,~ the Rit'erside Ii¢,p,t'ona! Jail Attthortf. V; l~ettaHj,. I!! 501 Be Il enacted by lite General Assembly of Vhghlln: I. lhat a political subdivision of Ihe Commonwenlih al Vhgl,ln known ns lite Rlve,~hle Reglo.al Jail Aufho~ily 15 oenled as follows: .{ I, Title.----The Utovisintt,e of this Act shall be hrtotl'rt et]h/ may be cited as the "Riverside Regional Jail Atttltoritj, Act." ' O:33 !121~ A (:'1',5 OF .f ?. l)efinffion.t--A.~ used in tbi.~ Act, tho folimvm~ words and te~ms s.%fl bare tho fnlbm'in~ /mi:diction. llw cost of all mm'hin~r)., vqtnlv1~et?t. ~tld fllttll'.~hitlf.~ h"lafed {o lite ol~tdlm..t of an)' l,o]~ct, l)nancin~ chm~f..~, l'tlh'rd.q /~tiot fa and dmin~ corl.qlrlrtl'Otl, qrld r?lOllfh$ ~f[or cmnl~l~h'r)n of ('o3,qtl/cll'~tl. co,q of PII~(tIt'PI, fi.~cal attd b'Eal pate of tho "coq of elm l~rnl~,(.f" nnd mn1' I.. /,m'd r,r r~mff, ut,~d at .sr/r'h old ~.f nnl, fu,'rd~ of fl~is Act for arJy .~llch l,uV~.cf or ]ltd Aulttorffy shall hal'~ petlWtUaI ~.~i.qem.e. l~rOl'id~d for lu'teth, n'ho at~ to b~ alq~otnh,d ns 4. ()ha rncmb~r 1o t;e oppot)ffed l,l' thc ('/'ti' ('otttlcl7 f( fha C'/l)' of lh,lwWel[, ,~. Otte rtt~rnber to be nPl~ainted I,)' flw (il)' (~'OlltH'H o/ fha CiI. po[ Peter-.~btn~, I't'r~tntn. George, ],'irRitn'a,. Ottff ' NO nle. tb~,r q tho governing b~,~l' nf flw ('ounO, of Cbesh,rfiebt. tho (.olin (iii. I; the CfO' of Colonial Hm~hl.~, the (~th' of llol,mh,IL the CiO' r,f ]'efar'.ebttr.~,. ilia Cotmtl. "Illth'un o[ forte veat~ 7ha ~ t~~ '~' "' u Ottt 'eats. . ' 1itt'al tcun o/ 0:34 Cll. 726] ACTS OF ASSEMBLY 1129 su.c_ceed himsel[. Ea~.ce unt, ht~ successor shall b expiration of term of office, death re~iartation -~ ..... , ..... I" ....... ' ' 'o , t. [Jtlt(ttl'lS¢?, snail tW /d/cd b' the go erntng ooa), fq t/te ciO, or county which aot~ot'nled tlr. tt.~t--~. ...... 3 . then uacanL /~hall ~rve aah, until the and atto/her member as uice chairman, each ~f whom shah be elecled for a term of one year. 77te first chab~rnan arid t'ice chairmart shah .*~rt'e for a tetra e.*'/andirt~ from the organizationa[ meeting of the Authority ttnti[ the Authotitp~ attrtual meetine on...or about July 1, 1~I. Stlbseqttent chat?men attd I'tce chairmen shall be elected et.ery year at anmtal nteel[ng of the AuthoriO,. ' · - 771e Author(ti, shall a/so ~[ecl a secretary arid t, Ir'aa.wa-er., who ,my, buff need not the same person. ITte secretary and treasurer may, bttt need not, be a member or members of the AuthoriO,. If the), are not member, of the Authority, the secretary arid the treasurer shall hat'n no voting tt~hts arid shall serve for stroh term as the ,4uthotity rn~v determine. If a member of the ,'luthariO~ is elected to .~erue as secretary or treasurer or both, he Mtall be eMcted in the same Htattaet aztd for tile santa term as ttt~ chairman arid vice ¢'h~tirtttatt. Arty officer may be elected to st,creed himself, bill' t)l oil case& tire chat)matt and vice e.tta~)man tarts/ l:e members o/ the AttthoriO,' No raerttber of the Alit/tartly ma.v hold more than ort~ offt't'e at a time e.x'ca[~l for service as both .~ect'e(ar'v arid trea.$ttter. 77te Authority shah sttbmit arttmally lo the par'gicQ~atinR cities arid counties a showing ils acliuities arid its budget, which shah t)tclude all revenues, e.vpendihtres, and etnphu'ee compensation schedules and other *bailer data. fi 6. 15)linfi.---A ma/orit.v of the ,leathers of the ~luL~tolt'(v shell/ cortstitute a qtioltznt. vacancy on the Authotit), .qtoH impair lite tight of the quorum to act. fl 7. (7?ynpensalion.~l'he ntemb,zrs of the Attthority shall serve without compensation except that the.v shall be reimbttrsed for actual expen.qes incur'ted in the pe~Tormaace their dutie.e. 77ia Authority rn~V provide for compaasation for its sacretar3, or treasurer or both il he or they are not members of the Authority. fl 8. Conditions o/ participation,. /ohtder arid withrh'awal.---As a condithm of participation in the AuthoriO,' a cio, of cotmO, mttst eerier into an agreement with the Authority for the use a/ the service fi~taiMtcd I(~, the pta/ecl. Any ciO' or count3, rn~,, with the approval of its governing bogy and with lhe cortsant of the' mernberw of the AuthoriO; /ot)t artff particiFate in the Autho~io, tinder such ad~fitional terms arid conditions for membersh¢~ as tn~V be pr~scribed by the AttthoriO,' Arty ciO, or county which is a member o/ the Authority may withdraw therefr-om bj, resoltttion or ordDta.,tce of its goventittg body; however; no [)orlt'c'Q)ating ct'l.v of cortnt. V zlta). It'ilhdta.ll, patti the ,'lttthotit.v except luilh fid~V satt~vfied. ,{' .q. l'owers.~Ihe ~uthorfO, shaft hat,e the gallon,lng 1. 7D ,Sat'e a s,al and alter the same at plaasttra; ~. lD acquire t~l' g/fi, purchase, lease, or otherwise, and to hahL to sell, at public private sa/a, or a.x'chan,ge, lease, mortgag~, pledge, subord[ttt~/c htterest in, or di.*pose of real arid l,er~onal properO, of avcO, kind and character ~or ils coq~orale pttzposes; ~~.~point, ,select, arld emplo), officers, agents, aad ernp ' , btcltldittg ~~ also [rtcludt)tg engineert)t arid c} . ' 'e-' ~ .' s arid 0,o,,¢,,. ,o '''"'°'' .,, 4. To tlta~e eaatr-ttct~ and [ea3es ~rtd to e.vectlte aH iztstr'ut~tenls rtecessar), or cortl'eniertt, inc'ludirlg contracts for constrtlchbn arld ftrtanct)tg of l~ro, ir, cts arid leases of pro/eels or contracts with respect to the ttse of p~ofects wht~:h it causes to I,e er'acted or ~lcqtzired, arld lo dt~*pose b.V COrtl'¢vatlca Of il.g lille itl fee stStti~le of real ttrtd l'ersonal properO' of et'er3, hirtd arid character, arld arty arid all polt'h'cal ,~ul~dil'isions. departments, Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA February_ 8. 1995 Item Number: Page ~- of 1 8.B.2. Sub~ect: Appointment to the Committee on the Future County Administrator's Comments: CountyAdministrator: BoardAction Requested: Summary of Information: Dr. Nicholas has requested to make a nomination to fill a position on the Committee on the Future from the Matoaca District. The term of the appointment will be at the pleasure of the Board. Preparer: Attachments: ·/fames J. L. S~gmaier ~--] Yes No Title: Director, Budget and Management # Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 February 8, 1995 AGENDA Item Number: 8. B. 3. ,Subject: Appointment of An Additional Member to the Riverfront Project Committee County Administrator's Comments: County Administrator: BoardAction Requested: Mr. McHale, Bermuda District Supervisor, requests the Board of Supervi- sors appoint an additional member to the committee established to assist with the preparation of the Riverfront Plan. Summary of Information: On November 9, 1994, the Board of Supervisors established and made initial appointments to the Riverfront Project Committee. At that time Brown and Williamson was unable to name a member to the Committee. Since that time they have named William H. Kramer to serve as their representative on the Riverfront Project Committee. Attachments: Yes ~ No Title: Director of Planning Meeting Date: February 8, 1995 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number Page 1 of 1 8.B.4. Subject: Appointment to Youth Services Citizen Board from Manchester High School, Matoaca District. County Administrator's Comments: County Administrator: Board Action Requested: Nomination and Appointment. Summary of Information: Dr. Nicholas wishes to nominate the following individual for appointment to the Youth Services Citizen Board: Ms. Amy Aleski 7506 Hadley Lane Chesterfield, Virginia 23832 Ms. Aleski is a senior at Manchester High School. Preparer: Barbara L. Bennett Title: Director, Office on Youth Attachments: [~] Yes 1 No Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I_L of 2_~ Subject: Streetlight Installation Approvals County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of a Streetlight Installation in the Bermuda District. Summary, of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotation is received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; CONTINUED NEXTPAGE Preparer: l~cl~a'r/t M. M6PJfish,'P.E. ./ Attachments: Yes No Title: Director, Environmental Engineering 089 CltESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of 2 Summary of Information: (Continued), 3. Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation, may approve, defer, or deny the expenditure of funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. BERMUDA DISTRICT: * St. George Street, vicinity of 6523 Cost to install light: $ 0.00 Does not meet minimum criteria for intersection or vehicles per day. Bermuda Streetlight Funds Requested Balance Forward Expenditure $17,396.22 $ 0.00 Effective Balance Remaining $17,396.22 I# °4° I REQUEST RECEIVED: ESTIMATE RECEIVED: NAME OF REQUESTOR: ADDRESS: PHONE NUMBER: STREETLIGHT REQUEST Bermuda District ESTIMATE November 22, 1994 REQUESTED: DAYS ESTIMATE January 24, 1995 OUTSTANDING: COST TO INSTALL STREETLIGHTS: $ 0.00 William E. Neilsen 6523 St. George Street Richmond, VA 23234 HOME - 271-7254 WORK - 748-1837 -~ REQUEST IS LOCATED AT THE INTERSECTION OF: November 29, 1994 56 REQUEST IS NOT AT AN INTERSECTION. St. George Street, vicinity of 6523 POLICY CRITERIA: INTERSECTION: VEHICLES PER DAY: PETITION: REQUESTED LOCATION IS: Not Qualified, location not an intersection Not Qualified, less than 400 VPD Qualified REQUESTOR AND STAFF COMMENTS: Requestor states: "The middle of this block at night is black. I have had my home broken into and turned upside down. My truck has been broken into twice. My neighbors on one side of me have had their van broken into and my neighbor on the other side has had his license plates stolen from his car at night. For all the above reasons we feel very strongly that a streetlight would deter crime on our block." Attachments: Map 041 ST eet Light Request ll-tp February 8, 1995 MAt~ i Nx~ H~ tMORE RD ABERDEEN RD SHERBOURNE RD Street Light Legend ~ existing light ~ requested light This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield Count)' Environmental Engineering Departrnen 04~Q' Meetiug Da[e: CHESTERFIELD COUNTY BOARD OF SUPERVISORS February 8, 1995 AGENDA Item Number: Page , 1 of. 1 8.D.l.b. Subject: Resolution Supporting Legislation for Teacher Immunity ,County Administrator's Comments: County'Administrator: BoardAction Requested: To adopt the attached resolution supporting teacher immunity. Summary of Information: Mr. Warren has requested that the Board of Supervisors adopt the attached resolution supporting legislation to grant immunity to school teachers as a means to help them take charge of their classrooms without fear of reprisal or lawsuits. ' Marilyn gole Attach,nents: Yes [~ No Title: Executive Assistant # O58 RESOLUTION SUPPORT~N~ LEgISLaTiON FOR TEACHER ~I~UN~TY WHEREAS, the Honorable George F. Allen, Governor of the Commonwealth of Virginia, has made a strong commitment to maintain excellence in the Educational System in Virginia, and WHEREAS, the Governor's initiatives for education embrace academic excellence, accountability, parental involvement, community control, safety and a solid commitment to dedicated teachers, and WHEREAS, immunity for school teachers who take reasonable actions to discipline or assist students and maintain order in their classrooms is a strong component of these initiatives, and WHEREAS, several bills have been introduced in the 1995 General Assembly relating to civil immunity for teachers under certain c' schools, lrcumstances in maintaining order and control in our NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Chesterfield County supports legislation to ensure immunity to school teachers who act in good faith in the supervision, care or discipline of students. O59 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: February 8, 1995 ltem Number: Page 1 of 1 8.D.l.c. Subject: Resolution Recognizing Mr. Bryan Graeser Upon Attaining the Rank of Eagle Scout County Administrator's Comments: CountyAdministrator: BoardAction Requested: Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Bryan Graeser, Troop 877, sponsored by Chester Presbyterian Church, upon attaining the rank of Eagle Scout. Due to illness, Bryan will be unable to attend the meeting, therefore the Clerk's Office will forward the resolution to him. Resides in: Bermuda District Preparer: ~ ~-L~c/Y)~. ~fL~ Theresa H. Pitts Attachments: Yes ~ No Title: ...Clerk to Board of Supervisors RECOGNIZING MR. BRYAN GRAESER UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Bryan Graeser, Troop 877, sponsored by Chester Presbyterian Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his County, Bryan is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Bryan Graeser and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 061 Meeini~" Date: February 8~ 1995 CIIE$ I ERI, IELD COUNT~ BOARD OF SUI'ERVI$OR$ AGENDA Item Number: Page 1 of 1 8.D.2. ~ubject: FY1995 Mid-Year School Board Budget Revisions County Administrator's Comments: County Administrator: BoardAction Reqtiested: · ~he ~cnoo± Boars requests the Board of Supervisors to'l '1) increase estimated State Sales Tax by $232,400; 2) reduce School Basic Aid by $140,400; and, 3) appropriate $92,000 to the Instruction Appropriation Category in the School Operating Fund. ,Summary of ! n for marion: School Board staff presented the FY1995 mid-year review to the School Board on January 24, 1995. The attached resolution was approved by the School Board for the School Operating Fund effecting two revenue sources and one appropriation category. The School Boar. d received notification from the State Department of Education'(State Superintendent,s Memo #184, dated December 20, 1994) of a projected increase in State sales tax for FY1995. The increase is attributable to two factors: 1) the increased percentage of school age population in Chesterfield County; and, 2) the statewide increase of Sales Tax receipts. The increase for Chesterfield County, calculated on an accrual basis, is $232,400, from $24,205,700 to $24,438,100. This increase, however, decreases the amount of State Basic Aid to be received by $140,400. The net increase of $92,000 is requested to be appropriated to the Instruction appropriation category in the School Operating Budget. Since the State sales tax. increase is less than $500,000, a public hearing is not required. l'reparer: Thomas Ri';~I;~' Title: Attachments: Yes ~ No Superintendent VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, January 24, 1995, at seven-thirty o'clock in the County meeting room at the Chesterfield County Courthouse Complex PRESENT: Marshall W. Trammell, Jr., Chairman Harry A. Johnson, Ed.D., Vice-Chairman Elizabeth B. Davis Dianne Pettitt James R. Schroeder, D.D.S. RESOLUTION WHEREAS, the FY1995 School Board Approved Budget included anticipated State Sales Tax revenue estimated at $24,205,700; and, WHEREAS the County also included State Sales Tax of $24,205,700 in their FY1995 Adopted Budget; and, WHEREAS, Chesterfield County Public Schools has been notified by the State Department of Education of an anticipated increase of $232,400 in the State Sales Tax for the Chesterfield County student population for FY1995; and, WHEREAS School Basic Aid will decrease $140,400 in FY1995 with this State Sales Tax adjustment; NOW THEREFORE BE IT RESOLVED, that on motion of Mrs. Davis, seconded by Dr. Johnson, the School Board hereby requests the Board of Supervisors to increase the FY1995 State Sales Tax estimated revenue by $232,400, decrease School Basic Aid by $140,400, and appropriate $92,000 to the Instruction Appropriation Category in the School Operating Fund. A copy teste Susan Newton, Deputy Clerk to the School Board Thomas R. Fulghum,~uperintendent O63 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS February 8, 1995 AGENDA Item Number: Page ._~_~ of 1 8.D.3. Subject: Initiate Application for Conditional Use for Property at 11901 Reedy Branch Road, Tax Map 144-14(1) Parcel 23. County Administrator's Comments: CountyAdministrator: BoardAcfion Requested: Authorize the Board of Supervisors to initiate an application for a Conditional Use for property at 11901 Reedy Branch Road. Summary oflnformation: At the request of Dr. Nicholas, the Board of Supervisors is requested to initiate an application for a Conditional Use to permit a group care facility at 11901 Reedy Branch Road. This facility, known as the Gateway Center, is an existing facility which was constructed at a time when the Zoning Ordinance allowed group care facilities by right in an Agricultural (A) District. Since that time, the Zoning Ordinance has been changed to require a Conditional Use, thereby rendering the current facility non-conforming. The Board of Gateway Center has expressed concern that if the existing facility should burn or experience some other act of God, the Zoning Ordinance would not allow the facility to be rebuilt; therefore, a Conditional Use is needed to bring the facility into conformance with the Zoning Ordinance. Gateway Center provides resident services for the mentally ill and is a non-profit organization. Preparer: .... Title: Director of Planning 064 Attachments: No Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS February 8, 1995 AGENDA Item Number: Page 1 of 1 8.D.4. Subject: Zoning Ordinance Amendment to Permit Site Plan Review or Recall by the Planning Commission County Administrator's Comments: CountyAdministrator: BoardAction Requested: The Planning Commission recommends the attached amendment not be adopted. No further Board action is needed unless the Board wishes to hold their own public hearing. Summary of Information: The Board of Supervisors referred the attached Zoning Ordinance amendment to the Planning Commission for their review and recommendation. The amendment offers the Planning Commission the option to decide at the beginning of the site plan process to hear a case or to review a case after an Administrative site plan decision has been rendered. The Commission held a public hearing on May and heard from one (1) individual in opposition to the ordinance amendment. Subsequently, the Commission held several work sessions to discuss the site plan review process and ways to improve it. On January 17, 1995, the Commission endorsed the attached administrative policy to improve citizen participation in and notification about the site plan review process. With the adoption of the policy, the Commission recommended that the Board not adopt the attached Zoning Ordinance amendment. Staff and the Commission will monitor the effectiveness of the policy and will revisit the matter if additional improvements are necessary. Pre are£~.~~ Title: Director of Planning P T~om&s E. J~oDson Attachments: Yes ~ No 065 PLANNING DEPARTMENT ZONING ORDINANCE INTERPRETATION SUBJECT: Site Plan Processing PG I OF 1 EFFECTIVE DATE: APPROVED BY.' REVISIONS: ~'-DIRECTO~ DATE In order to make it easier for the general public to participate in the Site Plan Review Process, the following administrative procedure is hereby adopted: e e When the Site Plan file is created, affix a copy of the attached form on the inside of the front cover. As people request information about the project, ask if they want to be notified of - future activity. If so, add their name to the list on the form. Persons reviewing the file at the counter can also add their name if they want notification of future activity. Notification should be made by phone, fax and/or first class mail. Since our goal is to provide notification as quickly as practical, phone/fax contact is preferred. To assure timely notification, review staff should check the notification request form as the first step in each individual plan review. Standard approval notices will be mailed upon request. Staff should notify the District Commissioner if controversy is expressed or if the neighborhood requests a copy of the final approval letter. The list will be checked during Plan Review, notifications will be made and noted on the list. Attachment WP/POLICY/DR800-18 SPRECAL4.1/WDP 066 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 21.1-274 and 21.1-275 RELATING TO SITE PLAN PROCESSING BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 21.1-274 of the Code of the County of Chesterfield, 1978, as amended, is amended and reenacted to read as follows: Sec. 21.1-274. Site plan processing. (a) At the time a site plan is submitted, the applicant shall elect whether to seek approval under the administrative review and approval process set forth in section 21.1-275 or the planning commission review and approval procedure set forth in section 21.1-276. If the applicant fails to make such a selection, his application will be processed under the administrative review and approval procedure. Notwithstanding the selection made by the applicant, within fifteen (15) days after submission of the site plan, any member of the planning commission may request to the director of planning that the planning commission consider whether to review the site plan pursuant to the procedures set forth at § 21.1-276. If such a request is made, the director of planning shall noti _fy the applicant and place the issue on the agenda for the next regularly, scheduled meeting of the planning commission. At such meeting the planning commission shall elect whether to review the site plan. If the planning commission elects to review the site plan, the applicant shall be notified as soon as practicable 0o0 (2) That Section 21.1-275 of the Code of the County of Chesterfield, 1978, as amended, is amended and reenacted to read as follows: Sec. 21.1-275. Administrative review. 00o (d) In the event the applicant disagrees with the final decision of the director of planning, he may file a written appeal with the planning commission within fifteen (15) days of that decision. In addition, adjacent property owners, arid other aggrieved persons who desire to appeal issues pursuant to division 5 of article IV, article VII or section 21.1-279.3(b) of this chapter, may appeal the final, decision of the director of planning by filing a written appeal with the. planning commission within fifteen (15) days of that decision. Other than issues appealable by any aggrieved person pursuant to division 5 of article IV, 1000:6412.4 -1- (rexed 10/31/94) 06 I article VII or sectiOn 21.1-279.3(b) of this chapter, appeals by adjacent property owners shall be limited to condition~ issues which directly affect the property owners and include access, utility locations, buffers, .compliance with conditions of zoning, architectural treatment in the C-I, O-1 and Village Districts and land use transitions. The commission shall fix a reasonable time for hearing of the appeal and decide the same within sixty (60) days. The commission may affirm, modify or reverse the decision. Furthermore, within fifteen (15) days after the final decision of the director of planning, any member of the planning commission may request to the director of planning that the planning commission consider whether to review the director of planning's site plan decision. If such a request is made, the director of planning shall notify the applicant and place the issue on the agenda for the next regularly scheduled meeting of the planning commission. At such meeting, the plannihg commission shall elect whether to review the director of planrting's decision. If the planning commission elects to review the decision, the applicant shall be notified as soon as practicable. If the planning commission fails to affirm, modiN or reverse the director of planning's site plan decision within for _ty-five (45) days of making its election, the decision shall become final unless the applicant agrees to defer the matter. During this period the director of planning shall may prohibit any construction activity on the site .':ct approve the (3) This ordinance shall become effective immediately upon adoption. 1000:6412.4 (rev'd 10/31/94) -2- 069 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA February 8, 1995 Item NUmber: Page A_of 3.D.6. Subject: Transfer of Funds for Improvements to School Gyms for the Youth Basketball Program Count}~ Administrator's Comments: ~ . CountyAdministrator: BoardAcfionRequested: The Board of Supervisors is requested to acknowledge a donation of $2,058.50 from the Chesterfield Basketball League (CBL) to the Parks and Recreation Operating Budget. Additionally, the Board is requested to authorize the transfer of $500.00 from each District's Three Cent Road Fund (total of $2,500.00) to the Parks and Recreation Operating S Budget~ .... . ummaryollnlormauon. The Parks and Recreation Department has worked with the Chesterfield Basketball League to find ways to provide space for additional game sites required due to growth in the number of teams participating in the league. Recommended improvements include score clocks, bleachers, relining courts and other items. Total cost for the improvements is $4,558.50. Preparer: ~Yes Title: Director, Parks & Recreation Attachments: No . CHESTERFIELD COUNTY BOARD OF S~PERVISORS Page 2 AGENDA Summary of In~rmation: (Continued) Budqet and Manaqement Co~ents: This reg[uest is to appropriate a $2,058 donation from the Chesterfield Basketball League and to transfer $500 from each three cent road account to complete various improvements. Sufficient funding is a%ailable in all five district three cent road accounts as follows: Current Balance After District Balance $500 Reduction Bermuda $15,602 $15,102 Clover Hill 32,382 31,882 Dale 45,627 45,127 Matoaca 33,133 32,633 Midlothian 31,607 31,107 aames J. L'- Stegm~ier, .D~rector% Budget &Mgmt. # 0?3 Meetin~ Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA February 8, 1995 Item Number: Page I of,1 8,D.7.~ Subject: State and Federal Funds for Programs of Chesterfield Community Services Board (CSB) County Administrator's Comments: CountyAdministrator: BoardAcfion Requested: APpropriate Federal and State Revenue to the Chesterfield Community Services Board totalling $194,100. Summary of Information: The Virginia Department of Mental Health, Mental Retardation, Substance Abuse (DMHMRSAS) has awarded the Chesterfield CSB: $23,000 in federal funding for Substance Abuse Residential Purchase of Service (SARPOS). This funding was previously managed by the State; beginning with FY95, it is being sent quarterly directly to the CSB. o $21,900 in State Chapter 10 Funds to provide services designed to reduce the waiting list for MH/MR/SA services. o $40,600 in State Chapter 10 Funds to expand Central State Hospital Census Reduction Project. $108,600 in State Chapter 10 Funds for excess FY94 Medicaid match withholding. These funds will be used to replace the minicomputer system used for department management information. Except for the funding in Item 4, these funds are expected to continue. Preparer: ~//~/__~ Title: Director, MH/MR/SA Department Burt H. Lowe, Ph.D. Attachments: Yes [----] No 074 INCREASE DECREASE 1C- 48610- B75 FEDERAL BLOCK GRANT 23,000 1C- 54990- B75 OTHER SERVICES & CHARGES 23,000 To appropriate $23,000 in Substance Abuse Residential Purchase Of Service (SARPOS) funding. 1C-47750- B6B CHAPTER 10 GRANT - MH 9,300 1C-47770- B6B CHAPTER 10 GRANT - SA 5,800 1C-51230- B6B PART-TIME GEN'L SALARIES 12,600 lC- 51610- B6B FICA TAXES 1,000 lC- 52990- B6B OTHER CONTRACTUAL SERVICE 1,500 lC-47760- E4G CHAPTER 10 GRANT - MR 6,800 1C-54990- E4G OTHER SERVICES & CHARGES 6,800 To appropriate $21,900 in Waiting List Reduction funding. 1C-47750- B31 CHAPTER 10 GRANT - MH 25,000 1C- 55620- B31 CHARGEABLE MEDICINE 25,000 lC-47750- B41 CHAPTER 10 GRANT - MH 15,600 lC- 52990- B41 OTHER CONTRACTUAL SERVICE 15,600 To appropriate $40,599 in Expanded FY95 CSH Census Reduction funding. lC- 495A0- D14 lC- 58470- D14 lC- 47760- E4A lC- 495A0- E4A lC- 47760- E4G TRNSFR FM THE GENERAL FUND OFFICE EQUIPMENT CHAPTER 10 GRANT - MR TRNSFR FM THE GENERAL FUND CHAPTER t0 GRANT - MR 108,600 108,600 2,200 106,400 lC-495A0- E4G TRNSFR FM THE GENERAL FUND To appropriate $108,600 in State funding for excess Medicaid match in FY94 by State (added to FY95 funding). 2,200 106,400 retained O?S KING E. DAVIS, Ph.D., LCSW COMMISSIONER COMM©NW ALTH DEPARTMENT OF Mental Health, Mental Retardation and Substance Abuse Services May 13, 1994 MAILING ADDRESS P.O. BOX 1797 RICHMOND, VA23214 TEL. (804) 786-3921 Ms. Brenda H. Johnson, Chairman Chesterfield Community Services Board P.O. Box 92 Chesterfield, VA 23832-0092 Dear Ms. Johnson: This letter notifies you of the tentative allocations of Fiscal Year (FY) 1995 State General funds, Federal Mental Health Services and Substance Abuse Prevention and Treatment Block Grant funds, and Medicaid State Plan Option (SPO) and Mental Retardation Waiver fees for your Community Services Board. These allocations are listed on the enclosed Mental Health, Mental Retardation, and Substance Abuse Services Summaries and Form 40 for Administration. The Medicaid MR Waiver fee allocation is based on procedures reviewed by the Medicaid Executive Committee and described in my March 10 memorandum about consolidating waiver match. The Department will adjust state general, fund allocations later in the fiscal year to reflect match required for Medicaid SPO and Waiver collections over or under the fee allocations on the enclosures. State general fund allocations include the additional monies appropriated for the CSB salary increase. Those allocations also reflect the decision, endorsed by the Executive Directors' Forum of the Virginia Association of Community Services Boards (VACSB), to eliminate state balances and not include them in state general fund awards. My April 7 memorandum, Retention of Unspent State Funds by CSBs, contains additional information about this decision. Local matching funds should be maintained at least at the same ratio listed on your FY 1994 Statements of Grant. Item 410 of the 1994 Appropriations Act prohibits using state funds to supplant local governmental funding for existing services. Allocations of the $750,000 appropriated for waiting lists are not included in the enclosures; they will be communicated to CSBs separately. The Department will use the same procedures to allocate the $750,000 that it used last year for distributing the money appropriated for critical unmet needs. The VACSB Executive Committee endorsed this approach. VOICE/TDD (804)371-6977 FAX (804)786-4146 Ms. Brenda H. Johnson, Chairman Page 2 May 13, 1994 The enclosed Federal Block Grant allocations reflect the continuation of funding at FY 1994 levels. Once the Department receives confirmation of the official awards of Federal Block Grant funds, revised Letters of Notification will be issued. Your Board should ensure that appropriate service monitoring and accounting policies and procedures are in place and followed to satisfy the assurances and conditions in your Performance Contract, the provisions of the 1994 Appropriations Act, and the requirements associated with receipt of Federal Block Grant funds, and to enable completion of the independent audit required by OMB Circular A-128. For example, Mental Health Federal Block Grant funds cannot be used for inpatient or residential services. Federal Block Grant funds must be spent for services listed on the enclosures. CSBs should track and account separately for restricted funds, revenues and expenditures. The Department's Financial Management Standards for CSBs Manual and the Special Requirements and Restrictions on Uses of Funds memorandum contain information about these requirements. Please refer to the FY 1995 CSB Performance Contract Process, dated May 6, 1994, for information about time frames and reporting requirements. Please call your Community Services Administrator if you have any questions about this letter or the allocations. I appreciate your continued assistance and support in our mutual efforts to provide effective and accessible mental health, mental retardation, and substance abuse ser-vices to Virginia's citizens. S inc.erely~_ King E. Davis KED/gr Enclosures pc: James C. Bumpas Olivia J. Garland John F. Draude, Jr., Ph.D. Paul R. Gilding Janet W. Hill Russell C. Petrella, Ph.D. Arthur W. Byrd, Jr. 95/007 Robert H. Shackelford, Jr. Cynthia A. Martin Rosanna G. Moser Robert S. Schmid Jo Powell Burt H. Lowe, Ph.D. MENTAL HEALTH SERVICES SUMMARY: PERI--(JHMANL;I: CHECK ONE: Performar~e Contract --Performa Contract Revision (Date: HA~- A1 FY1995 CSB: CHESTERFIELD COMMUNITY SERVICES BOARD CHECK ALL SERVICES PROVIDED 100 Emergency 250 Local Inpatient 310 Outpatient 315 Intensive In Home ,320 Case Management 410 Partial Hosp./Day Treatment 415 Therapeutic Day Treatment - Child & Adolescent 420 Psychosocial Rehabilitation 430 Sheltered Employment 450 Education~ecreation 460 Supported Employment 4.65 Supported Employment - Group Models 4.70 Alternative Day Support 510 MH Residential Treatment Center 540 Group Homes 550 Supervised Apartments 560 Domiciliary Care 570 Emergency Shelter 580 Sponsored Placements 585 In-Home Respite 590 Supported Living Arrangements 610 Prevention 620 Early Intervention REVENUES FOR SERVICES DETAIL: 1,121,121 MH General Funds 44,174 MH Housing 50,000 Regional Deaf Services COST OF SERVICES: 1. Personnel Expense 2. Operating Expense 3. Program ~upport Expense 4. TOTAL Expenses Local Gov't Contributions In -Kind Other Local Direct Client Blue Cross Other Ins. Medicare Medicaid SPO Medicaid Clinic Medicaid OBRA Medicaid Other SSBG CHAMPUS Courts DRS Client Schools Other Fees 569,015 PATH PATH Housing SWVMH Board 93,907 FBG / SED C&A FBG / SMI Other Federal Retained Earnings Other TOTAL REVENUES FOR SERVICES: STATE LOCAL 1,215,295 FEE COLLECTIONS FEDERAL OTHER TOTAL 5/1/94 MENTAL RETARDATION SERVICES SUMMARY: CHECK ONE: Pedormar~,~Contract Performar, Contract Revision PERFORMANCE CONTRACT (Date: ) CSB: CHESTERFIELD COMMUNITY SERVICES BOARD CHECK ALL SERVICES PROVIDED PAGE A5 FY1995 100 Emergency 450 Education/Recreation ~250 Local Inpatient ~460 Supported/Transitional Employment .__310 Outpatient 465 Supported Employment - Group Models ._._320 Case Management 470 Alternative Day Support 430 Sheltered Employment/ 510 ICF/MR __440 Day Health & Rehabilitation/ 540 Group Homes Developmental Day 550 Supervised Apartments __560 Domiciliary Care __570 Residential Respite __580 Sponsored Placements __585 In- Home Respite __587 Family Support ~590 Supported Living Arrangements 610 Preven§on 620 Early Intervention REVENUES FOR SERVICES DETAIL: 417,623 MR General Funds Local Gov't Contributions In-Kind Other Local Direct Client Blue Cross Other Ins. Medicare Medicaid SPO Medicaid Clinic Medicaid ICF Medicaid Waiver Medicaid OBRA Medicaid Other SSBG CHAMPUS DRS Client Schools Other Fees COST OF SERVICES: 1. Personnel Expense 2. Operating Expense 3. Program Support Expense 4. TOTAL Expenses 334,969 2,439,096 140,000 Other Federal Workshop Sales Other Retained Earnings TOTAL REVENUES FOR SERVICES: STATE LOCAL 417,623 FEE COLLECTIONS FEDERAL OTHER TOTAL 5/1/94 079 SUBSTANCE ABUSE SERVICES SUMMARY: CHECK ONE: Performar~ Contract Performar. Contract Revision PERFORMANCE (Date: CSB: CHESTERFIELD COMMUNITY SERVICES BOARD CHECK ALL SERVICES PROVIDED PAGE Ag FY1995 100 Emergency 430 Sheltered Employment 250 Local Inpatient 450 Education/Recreation 260 Corem Hosp Based Detox 460 Supported/Transitional Employment ___310 Outpatient .__465 Supported Employment - Group Models 320 Case Management 470 Alternative Day Support 330 Methadone Detox 510 Medical/Social Detox 340 Methadone Maintenance 520 Primary Care 410 Part. Hosp./Day Treatment 530 Intermediate Rehabilitation 420 Psychosocial Rehabilitation 535 Long Term Habilltation 540 Group Homes __550 Supervised Apartments 560 Domiciliary Care 570 Emergenoy Shelter 580 Sponsored Placements 585 In- Home Respite 590 Supported Living Arrangements 610 Prevention 620 Early Intervention REVENUES FOR SERVICES DETAIL: 561 ,~t31 SA General Funds Greenstreet COST OF SERVICES: 1. Personnel Expense 2. Operating Expense 3. Program Suppor~ Expense 4. TOTAL Expenses Local Gov't Contributions I n- Kind Other Local Direct Client Blue Cross Other Ins. Medicare Medicaid Clinic Medicaid Other SSBG SARPOS CHAMPUS ASAP Courts DRS Client Schools Other Fees 178,467 211,482 95,400 23,000 SA Alcohol FBG SA Drug FBG SA Primary Prevention FBG SA SARPOS FBG SA HIV/AIDS FBG FBG LINK - Prevention FBG LINK - Treatment Other Federal Retained Earnings Other TOTAL REVENUES FOR SERVICES: STATE LOCAL 561,431 FEE COLLECTIONS FEDERAL OTHER TOTAL 5/1/94 080 ~ A: FORM 40 CSB ADMINISTRATION CHECK ONE: x__ Perfonuance Contract __ Performance Contract Revision (DATE: CHECK ONE: Admin Budget OR Program Support Budget CSB: Chesterfield Community Services Board FT1995 PAGE A13 1. State Administration Funds 2. Local Government 3. Contributions 4. In-Kind 5. Other 6. TOTAL Local Matching Funds (Lines 2. + 3. + 4. + 5.) ?.Fees * 8. Other Misc. Revenues * (Lines 1. + 6. + 7. + 8.) 187,223 *DO NOT INCI.,UD~ program support expenses on the Fees or Other Misc. Revenues lines that are charged to programs on individual Forms 11 through 33. Such charges are an allocation of expenses to programs and DO NOT ~]~J~2~N'I~ ~ to Community Service Board Administration. Program support expenses charged to other agencies or programs not covered by this contract should be shown on line 7. 1. Personnel Expense 9.. Operating Expense 3. TOTAL Expenses 4. Less Program Support Exp. 5. TOTAI~ N~? I~N~S (. .) NOTE: The program support expense shown on line 4 above should equal the sum of all program support expenses listed on all Forms 11 through 33 in Exhibit A ONLY. Program support expenses charged to other agencies or programs should be included in lines 1, 2, and 3. Calculations tor FY 1995 Letter of Notification Enclosures FY 1995 BASE STATE GENERAL FUND ALLOCATIONS All ongoing or continuation costs were added to the FY 1994 base. These included annualizing the FY 94 pay raise (funded for 7 months in FY 94) and new initiatives such as MH waiting lists and MR family support. One time grants or reallocations in FY 1994 were excluded. This base allocation amount exceeded the FY 1995 appropriation by $2,632,346. Under prior budgeting practices, this would have represented the "anticipated June 30, 1994 state balances needed to reconcile CSB allocations with State appropriations." Since balances will be retained locally and not included in base allocations, this amount was deducted. Please refer to the April 7 memo on retention of unspent state funds for more information. Funds in FY 1995 for the December, 1994 2 percent pay raise and $700,000 in facility cook- · chili savings were added to this base. The $750,000 for the new waiting list initiative and funds for facility bed reductions at CVTC and CSH were not included. The net base adjustment was a .68 percent increase. This is the difference between the state balance reduction and the addition of pay raise and cook-chill funds. However, these base allocations then were reduced by the mounts of increased match needed for larger Medicaid State Plan Option fee allocations and the MR Waiver fee allocations. ~EDICAID STATE PLAN OPTION (SPO) FEE ALLOCATIONS Allocations of the increased SPO fees were based on analysis of fee projections in the January/ February letters about FY 1994 match adjustments and the April 27 CSB Medicaid survey data. The $5,154,712 increase in match transferred to DMAS in the Appropriations Act was distributed based on the percentage of each CSB's average fee collections applied to the increase. WAIVER FEE ALLOCATION MR waiver fee allocations were based on the process described in the March 10 memo. This included identifying conversion match and changes to fund SPO match for case management for a number of previously agreed upon cases. Conversion match is State General funds that a CSB uses (converts) in an existing program as match for waiver fees. The base MR State General fund allocations were adjusted to deduct conversion match and address case management match. This should reduce mid-year or later adjustments for match withdrawals. The MR Services Summary enclosure displays a MR Waiver fee allocation, similar to the SPO Fee allocation. The Waiver fee allocation reflects the total mounts of projected waiver fees (federal share and all matching sources) that the CSB will collect in FY 1995 QUESTIONS Please call your Community Services Administrator (Arthur Byrd or Joel Rothenberg), Paul Gilding, or Robert Shackelford if you have any questions about this explanation. KING E. DAVIS. Ph.D.. LCSW COMMISSIONER COMMONWEALTH of VIRC tNIA DEPARTMENT OF Mental Health, Mental Retardation and Substance Abuse Services MAILING ADDRESS PO. BOX 1797 RICHMOND, VA 23214 TEL. (804) 786-3921 TO: .FROM: SUB& Community Services Board Executive Directors Regional CSB_~. sociation...,k Chairmen King E. Da~s~ ~ " Allocation of The AdditiOnal $750,000 FY 95 CSB Appropriation' DATE: June 2, 1994 Context The General Assembly increased the FY 1995 CSB appropriation by $750,000 to reduce service waiting lists. This memorandum: · describes the process used to calculate individual CSB and regional allocations of additional FY 1995 funds, . communicates priorities for use of these funds, . establishes procedures for accessing the new funds, and . provides a form to project and report the use of th/s money. Allocation Process The Department accepted the recommendation of the Vkginia Association of Community Services Boards to use the same process that it used last year to calculate individual and regional allocations of the additional FY 1995 appropriation. Prorate the $750,000 among the three program areas (mental health, mental retardation, and substance abuse) in the same proportions as current appropriations. 2. Allocate funds to each CSB using the current funding formula for each program area. o In each program area, add the individual allocations for the CSBs in each health planning region (HPR) to produce regional allocations. This identifies pools of resources that could be used for regional or subregional programs. Add the regional allocations in each program area for a total allocation of all program area funds for the HPR. Identify Departmental priorities for each program area and any reporting requirements for these funds. Reporting the impact of the $750,000 will be limited to mid-year and year end shams reports, using the enclosed Attachment A. VOICE,q'OO (804)371-8977 083 FAX (804) 786-4146 Allocation of The Additional b,.~0,000 FY 95 CSB Appropriation Page 2 6. Communicate CSB and regional allocations, priorities, and reporting requirements to every CSB and the regional CSB associations. o The CSBs in each HPR will decide how to use the resources identified in steps one through four. Individual CSBs and the regional association must make two decisions. ao Each CSB may receive its individual allocations, the boards in the HPR may use the regional allocations for regional or subregional services, or the CSBs in the region may chose a combination of individual CSB and regional approaches. The CSBs and the regional association may accept the individual or regional program area allocations in the attachments to this memo or they may shift funds among the program areas, revising those allocations at the individual CSB or regional levels. However, the total amounts of state funds, at 'the CSB and regional (HPR) levels, cannot be changed. These options offer increased flexibility for CSBs to meet their needs more effectively. Each regional association should inform the Department of its allocation decisions by July 20, using the HPR FY 1995 Allocation Notification Form attached to this memo. CSBs incorporate new fund allocations into the applicable services in their FY 1995 Performance Contracts once the decisions in item seven above are made. Priorities The program offices in the Department have identified the following priorities for the use of these new funds. The General Assfimbly appropriated the new funds to reduce waiting lists in services provided by CSBs. Thus, the $750,000 should not be used to fund administrative costs. Mental Health: The new funds should be used for a targeted initiative for adults with serious mental illnesses and children with serious emotional disturbance. Funded services should assist the community integration of patients awaiting, discharge from state facilities or the diversion of people from state inpatient services. Examples of such services include: case management, community discharge planning, and crisis response services. Mental Retardation: Based on preliminary ECCO fundings, young adults with mental retardation who are transitioning out of school at age 22 represent a major gap in service delivery at the CSB level. Use of the new funds to provide some day support/supported employment or assertive case management for these individuals should be strongly considered. The new funds could also be used to match the MR Waiver. Substance Abuse: The Federal Substance Abuse Prevention and Treatment Block Grant requires providers to maintain waiting lists and to design and implement programs that provide ongoing contact with people waiting for treatment. Therefore, the new funds should be used to provide support to individuals in need of services that are not available immediately. Examples of such suplSortive services include: outreach, treatment readiness groups, or other activities designed to keep those individuals interested in seeking treatment. Allocation of The Additiona~,/50,000 FY 95 CSB Appropriation Page 3 Accessing New Funds Each regional association and its member CSBs should inform the Department by July 20 of its decisions, about allocating the new funds, using the attached HPR FY 1995 Allocation Notification Form. Once the Department approves the allocations proposed by the regional association, CSBs can include these funds, and the associated information about clients or consumers, services, and costs, in their FY 1995 Performance Contracts. Please note that the $750,000 budgeted for FY 1996 is not additional money~ it is only the continuation of the FY I995 appropriation. The $750,000 appropriated for FY 1995 is not phase-in or start-up money~ it is full year funding. You should budget your allocation of this amount on an annualized basis (e.g., do not spend the whole amount in nine months in FY 1995 since there will be no additional funds for this purpose in FY 1996). Any savings from delayed implementation in FY 1995 should be used only for one time expenses. These funds may be integrated into existing program budgets or used to start new services. In either case, these new funds will be reflected on the applicable MH, MR, and SA Services Summaries and in the appropriate spaces and columns of the Forms 11 through 33 (as services, capacities, consumers or clients, and costs) of the Performance Contract for the core services subcategories in which the money will be spent. The proposed uses and effects of these new funds also must be displayed in the Performance Contract and the fourth quarter reports using the enclosed Attachment A. A separate Attachment A must be completed for each core services subcategory. To allow enough time for adequate planning, particularly if the regional option is selected, new funds do not have to be included in initial FY 1995 Performance Contracts. Instead, the funds and their uses may be shown in a contract revision once planning is finished. However, the revision should be received and new services should be implemented on July I or as soon as possible thereafter. Questions Please call your Community Services Administrator, Arthur Byrd or Joel Rothenberg, or Paul Gilding if you have any questions about this processl your allocations or your FY 1995 Performance Contract. Please call the Offices of Mental Health, Mental Retardation, or Substance Abuse Services if you have questions about the priorities in this memorandum. Enclosures (6) pc: James C. Bumpas Arthur W. Byrd, Jr. John F. Draude, Jr., Ph.D. Olivia J. Garland Paul R. Gilding Janet W. Hill Rosanna G. Moser Russell C. Petrella, Ph.D. Jo Powell Robert H. Shackelford, Jr. Joel B. Rothenberg 085 Health Planning Region., FY 1995 Allocation Notification Form Directions: The regional CSB Association Chairman should have the group review and accept or revise the allocations on this form at the next association meeting. Once member CSBs have completed this review, please return this form no later than July 20, with any changes the members agreed upon, to: Paul Gilding, Community Services Administration Director Virginia Department of Mental Health, Mental Retardation and Substance Abuse Services P.O. Box 1797 Richmond, Virginia 23214 While individual CSBs or the regional association may shift funds among program areas (mental health,, mental retardation, and substance abuse), the total allocation, at the CSB or regional level, cannot be changed. Option. Selected: Please check the option chosen by the CSBs and regional association. Individual CSB allocations, Regional allocations (all program areas), or Combination allocations (some individual, some regional). PART ONE: Re~onal Allocations: Mental Mental Substance Health Retardation Abuse 58,300 45,000 33,100 Total 136,400 Allocation Changes: 136,400 PART Two: 1. Chesterfield: 9,300 Allocation Changes: 2. Crossroads: 6,400 Allocation Changes: 3. District 19:10,500 Allocation Changes: 4. Goochland- Powhatan: 1,100 Allocation Changes: Individual CSB Allocations 6,800 4,100 7,300 700 5,800 3,400 5,100 6O0 21,9O0 13,900 22,900 2,400 Health Planning Re,on 4 FY 1994 Allocation Notification Form PART Two: Mental' ' Health 5. Hanover County: 2,400 Allocation Changes: '6. Henrico Area: 10,900 Allocation Changes: 7. Richmond: 12,400 Allocation Changes: 8. Southside: 5,300 Allocation Changes: Individual CSB Allocations Mental Substance Retardation Abuse 1,800 1,600 Total 5,800 8,800 6,900 26,600 12,200 6,500 31,100 Total Revised Allocations: PART THREE: Signature by the regional association chairman certifies the group has agreed to the allocations (or revisions) on this form. Signature: Date: DEC TIMOTHY a. KELLY, Ph.D. COMMISSIONER COMMONWEALTH o[ VIRGINIA DEPARTMENT OF Mental Health, Mental Retardation and Substance Abuse Services December 21, 1994 P. O. BOX 1797 RICHMOND, VA 23214 (804) 786-3921 (804) 371-8977 VOICE/TDD Dr. Burr Lowe Executive Director Chesterfield Community Services Board P.O. Box 92 Chesterfield, Virginia 23832-0092 Dear Burt: I am writing to follow up on the December 2nd Region IV Consortium meeting when the Consortium voted unanimously to revise the FY 1995 Census Management Project with Central State Hospital and to make every effort to protect project funding in the event of budget reductions. As recommended by the Consortium at that time, the mental health directors, representatives from Central State Hospital and the Office of Mental Health Services met on December 16th to revise the census management agreement. In accordance with the attached revised plan I am pleased to inform you that the Chesterfield Community Services Board will receive an additional FY 1995 general fund allocation of $40,599 for implementation of this expanded census reduction project. The Department will revise the MH Services Summary in your FY 1995 Letter of Notification in early March to include these additional funds. Please revise appropriate portions of your MH Services Summary to account for these funds and submit the revisions along with revised Form(s) 11, 12, or 13 to reflect the additional services, clients and costs associated with the changes. The revisions should be sent to the Department by April and should be the basis for your fourth quarter report. The performance contract provides a mechanism for your Board and the Department to be accountable for the public funds used to serve Virginians with a serious mental illness. The contract reflects our continuing commitment to enhance the efficacy, efficiency, responsiveness and outcomes of your services for those individuals. Dr. Burr Lowe Page Two December 21, 1994 I appreciate your cooperation and support in our joint endeavor to achieve a continuum of care that delivers the very best services at the most reasonable cost to taxpayers and consumers and their families. If you have any questions regarding changes to your FY 1995 Performance Contract please call Arthur Byrd in the Community Services Administration Office. If you have any questions regarding the Expanded Census Reduction Project with Central State Hospital please call Sharon Koehler in the Office of Mental Health Services. Sincerely, Robert H. Shackelford, Jr. Assistant Commissioner Division of Finance and Administration Attachments (2) pc: Timothy A. Kelly, Ph.D. Olivia J. Garland Russell C. Petrella, Ph.D. Paul Gilding Arthur Byrd Rosanna Roberts Cynthia Martin James C. Bumpas John Morgan REGION IV/CENTRAL STATE HOSPITAL FY 1995 EXPANDED AND MODIFIED CENSUS REDUCTION PROJECT (12/94) BACKGROUND $650,000 FY 1995 BUDGET AMENDNRNT TO REDUCE THE CENSUS OF CENTRAL STATE HOSPITAL AS A MEANS TO ASSIST CSH IN MEETING JCAHO REQUIREMENTS. MODIFIED CENSUS REDUCTION PROJECT $650,000WIT3. BE AL!~)CATEDTOEACHPARTICIPATINGREGIONIVCSB ACCORDING TO THE REVISED FORMULA PREVIOUSLY ADOPTED BY THE REGION. THE ADULT (NON-FORENSIC UNIT) CENSUS TARGET OF THE PARTICIPATING CSBS AT CSH WITW. BE 222.* IN ADDITION, PARTICIPATING CSBS AGREE TO DISCHARGE 10 LONG TERM FORENSIC CLIENTS TO THE COMMUNITY. FORENSIC CLIENTS TO BE DISCHARGED WIT3. BE THOSE REQUIRING INTENSIVE PLANNING AND WHO WOULD NOT HAVE SIMPLY BEEN DISCHARGED IN A BRIEF TIME IN THE NORMAL COURSE OF EVENTS. ATW. FORENSIC CLIENT DISCHARGES TO COUNT AGAINST THIS TARGET WILL BEMUTUALLY AGREED UPON BY BOTHTHEHOSPITALANDRELEVANT CSB STAFF. BY MARCH 30, 1995, THE PARTICIPATING CSBS CENSUS AT CSH WI~3. BE 232. BY JUNE 30, 1995 AN ADULT CENSUS OF 222 WIT3. BE ACHIEVED AND IN ADDITION 10 LONG TERM FORENSIC CLIENTS WILL HAVE BEEN DISCHARGED FROM CSH. FUNDS WILL BE ONGOING FOR ANYQUARTERTHE TARGET ISMET (ADULT NON-FORENSIC UNIT ADC OF 222 AT CSH.) FAILURE TO MEET THE TARGET FOR ANY QUARTER WIT3. RESULT IN A PRO RATA RETURN OF FUNDS PER THE ORIGINAL CENSUS REDUCTION AGREEMENT. * The new assignment of "casemanagement CSB" has increased the base figure by 17 as of November 1994 (if corrections adjust this number slightly the adjustment to the target will be based on the final November number). In all probability the 17 would have been proportionally higher if this adjustment were made earlier in the project so that actual census reduction raw nnmhers achieved to date are probably large than currentlybelieved but thepercentage would probably be the same. 09O Route Slip: Additional G~ants to Community Services Boards CSB:Chesterfield Date: 12/20/94 Funding Sources for Additional CSB Grants Mental Health Amount Substance Abuse Amount MH General Funds $40,599 SA General Funds MH Housing Greenstreet Regional Deaf Senfices TOTAL MH Gen. Funds $40,599 TOTAL SA Gen. Funds PATH SA Alcohol FBG PATH Housing SA Drug FBG SWVMH Board Primray Prey. FBG FBG/SED C&A SA SARPOS FBG FBG/SMI SA/HIV/AIDS FBG Other Federal FBG LINK - Prey. FBG LINK - Trtmt. TOTAL MH Federal TOTAL SA Federal Mental Retardation Amount Comm. Info. Systems Amount TOTAL MR Gen. Funds TOTAL Gen. Funds CSB Admin. Gen. Funds I TOTAL Fed. Grants Approvals/Denials of Additional CSB Grants Applicable Office: xMH, [] MR, [] SA, [] PREV, [] CIS, [] CS AD Type of Grant: [] One Time x Ongoing If ongoing, describe how continuation will be funded: Contingent upon achieving FY 1995 modified Region IV/CSH Census reduction target goals and maintenance of an adult ADC at CSH of 222. [] YES [] NO ~ NA~ Meets set aside requirements (if applicable) The Financial Services Office approves the attached letter (s) as meeting the Department's funding protocols. Signature: Thc Office o~ Co~t~ity $¢~ces Ad~,~tmtio~ a~pmves thc attac~ed letter(s) as cm~Lrmin~ to CS]] Signature: (~~~~/ TIMOTHY A. KELLY, Ph.D. COMMISSIONER COMMONWEALTH of VIRQINIA ; DEPARTMENT OF Mental Health, Mental Retardation and Substance Abus( Services P. O. 8OX 1797 RICHMOND, VA 23214 (804) 786-3921 (804) 371-8977 VOICE/TDD TO: FROM: SUBJECT: DATE: CSB Executive Directors Robert H. Shackelford, Jr. FY 1994 State and Federal Balances December 20, 1994 Attached are State and Federal balances computed for FY94. Balances to be remitted to us (some federal funds) are denoted in a specific column. State balances will be retained by the CSB. These computations were based on data provided by your FY94 Fourth Quarter Report. Also, attached are Medicaid Match calculations for FY94. If you owe additional match, the required amount will be deducted from a remaining payment, or payments, to your CSB. If the Department owes match to you, you will receive the entire amount on the next payment to you. The amounts owed and funded to you for SPO Match or Waiver Match should be added to your general funds on your April 30, 1995 Performance Contract revision. The credit for waiver case management match has been reflected in your MR SPO calculation. If you have questions concerning your balances or calculation of M~ and MR SPO or Waiver Match amounts, please call Bob $chmid at (804) 371-4607 or Rosanna Roberts at (804) 786-3924. RHSj r/cew pc: Paul R. Gilding Rosanna G. Roberts Robert S. Schmid Arlene C. Good Dennis L. Domayer CSB Fiscal Director~-'- CSB BALANCES FY 94 CHESTERFIELD CSB STATE FUNDS MH -. MHHOUSING LISP MH ONE-TIME CSB RETAINS 12,920 REMIT TO DMHMRSAS MR FAMILY SUPPORT MR ONE-TIME 8,375 15,959 SUBSTANCE ABUSE ADMINISTRATION TOTAL 37,254 FEDERAL FUNDS PATH MH BLOCK SWVMH BOARD CHILD SED ADULT SMI ONE-TIME 446 SAPT BLOCK ALCOHOL DRUG PREVENTION ONE-TIME TOTAL 5,020 5,020 446 BAI~_LTI~.WK1 CHESTERFIELD CSB MEDICAID MATCH COMPUTATIONS FY 94 OWED TO CSB MH SPO COLLECTIONS ESTIMATED COLLLECTIONS (TARGET) DIFFERENCE NET MATCH 629,198 627,549 1,549 825 OWED TO DMHMRSAS 825 MH SPO COLLECTIONS ESTIMATED COLLLECTIONS (TARGET) DIFFERENCE NET MATCH CASE MANAGEMENT CREDIT 266,404 268,764 (2,360) (1,180) (51,597) (52,777) 52,777 WAIVER NET MATCH 55,871 SPO_LTR.WK1 Meeting Date: February 8. 199~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page .jLof 1 8.D.8. Subject: Change order to the contract for construction for the Midlothian Library Expansion Project. County Administrator's Comments,: CountyAdministrator: BoardAction Requested: Approval of a change order to the contract for construction of the Midlothian Library Expansion Project in the amount of $31,161.00. Summary oflnformation: This change order includes the following items: a.) Miscellaneous revisions identified during building permit review (add $2641.00), b.) Structural wall bracing repairs (add $28,676.00*), c.) Revisions to Coalfield Road to coordinate with the Woolridge Road Extension Project recently completed (add $11,313.00) and d.) Deletion of the off-site storm drainage outfall ditch resulting from the Woolridge Road Extension project (deduct $11,469.00). * These costs were budgeted and funded at $40,000.00, thus the project contingency will not need to be reduced for this expense. These repairs are similar, however not as extensive, to those recently completed at the Ettrick-Matoaca and LaPrade Libraries. These changes have been reviewed and approval is recommended. Project funds are available. Preparer: ~--] Yes Title: Director, General Serv~ O95 Attachments: No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: February 8, 1995 Item Number: 8. D Subject: Set public hearing for March 8, 1995 for consideration for conveyance of a parcel in the Airport Industrial Park (Airpark) and to authorize the County Administrator to execute the contract documents. County Administrator's Comments: County Administrator: Board Action Requested: To set ~Vlarch 8 · J_995 as the public hearing date for consideration for conveyance of property to Lingerfelt, Inc. for a build-to-suit opportunity for a manufacturer. Summary of Information: Many months of work with a manufacturing client have resulted in their desire to hire Lingerfelt, Inc. as the development agency for a manufacturing facility the client wishes to locate in the Airpark. The company wishes to purchase 13 acres, more or less, and build a 100,000 sq. ft facility which will employ approximately 60 people. If' this contract is exercised, staff recom- mends the property be sold for $50,000 per acre. AGISJ72/jal Preparer: . ~'} br,/_,/yt//Z,i-~~'"'X Title: Sr. Business Development Representative ~_ Jay A. L~t0n Attachments: I Yes [---] No Greenpine Road Site Property Description All that certain tract or parcel of land containing 13 + acres, located in the Dale Magisterial District of Chesterfield County, Virginia at the Chesterfield Airport Industrial Park, which parcel fronts approximately 150 feet on Greenpine Road, and located at the intersection of Redpine Road and Greenpine Road, and is bordered approximately 450 feet on the northeast by property owned by William G. Fields, and Reynolds Metals, on the southeast approximately 775 feet by property leased by C.K. Richmond Services L.P., on the southwest approximately 650 feet by Route 288 and on the northwest by a line drawn from Route 288 to a point on Greenpine Road of approximately 850 feet and is shown on the attached plat. MIS5J74/jal P.O. Box 760, Chesterfield, VA 23832 (804) 748-3963 FAX (804) 796-3638 ~m~> ~ Z-~ m FFIm I '?0'~ ~ EY,'"A N EOAD ~Z ZO' UTILITY EASEMENT' WATEI~ AND 5EVV D.B , 141~:~ p/~. / ~m~ ~,. -. ~ ,' , m," ~-~',3 ~ Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Febma~, 8~ 1995 Item Number: Page 1 of ~- 8.D.9.b. ,Subject: Set a Public Hearing for March 8, 1995 to Consider Amending Section 8-15 Relating to Tax Exemption for Manufactured Homes County Administrator's Comments: CountyAdministrator: BoardAction Requested: Summary of Information: On November 23, 1994, the Board amended the County Code to expand the County's tax relief program for the elderly and disabled to include manufactured homes in addition to fixed dwellings. Due to the unique nature of manufactured homes, they are normally taxed as personal property, not real property. The Commissioner of Revenue is concerned that the wording of the ordinance does not clearly state that in the case of manufactured homes, the exemption would be from personal property taxes, not real estate taxes. The proposed amendment would simply state more clearly the tax from which manufactured homes are exempted. Staff recommends setting a public hearing to consider adopting the proposed amendment. Preparer: Steven L. Micas Attachments: Yes ~ No Title: County Attorney 0607:9124.1(9131.1) # oso AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING SECTION 8-15 RELATING TO TAX EXEMPTION FOR MANUFACTURED HOMES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 8 of the Code of the Count_ of Chesterfield, 1978, as amended, is amended and reenacted to read as follows: Sec. 8-15. Restrictions and conditions. Notwithstanding any other provision of this chapter, the dwelling, manufactured home, and up to one (1) acre of land upon which either is situated subject to real estate taxation, or in the case of manufactured homes, personal property taxe.~ under this chapter may be temporarily exempted from such tax when any such property is owned by and occupied as the sole residence of a person not less than sixty-five (65) years of age or a person who is determined to be permanently and totally disabled as defined in sections 8-17.1, hereunder, subject to the following restrictions and conditions: 000 (2) That this ordinance shall become effective immediately upon ado£tion. 0607:9131.1 ~ 1 - 100 CHESTE~LD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of Meeting Date: February; 8, 1995 Item Number: 8. D. 10. Subiect: 1 State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Summary, of Information: CLOVER HILL: Creekwood, Section L RiChard ~fMc~--lfish, P.E. Attachments: Yes F~ No Title: Director, Environmental Engineering # 101 TO: FROM: SUBJECT: MEETING DATE: Board of Supervisors Environmental Engineering State Road Acceptance - Creekwood, Section L February 11, 1995 Ashby Lane Creekwood, Section L Vicinity Map CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: february a, x99s Item Number: Subject: Award of Construction Contract for County Project #94-0257R Swift Creek Water Treatment Plant Filter Media Replacement. County Administrator's Comments: County Admini~rator: Board A~ion Requested: Staff Recommends that the Board of Supervisors award the Construction Contract to Andrews Large and Whidden in amount of $137,157.00, authorize the transfer of an additional $45,000 from 918500R to this project, and authorize the County Administrator to execute the necessary documents. Summary of Information: This project involves the replacement of the filter media for the original four (4) rapid sand filters ( dated to the 1960's) at the Swift Creek Water Treatment Plant. We received two (2) bids for this project in the amounts of $137,157.00 and $139,360.00. The low bid was submitted by Andrews Large and Whidden approximately $37,000 over the original budget. Therefore, to compensate for the overrun, we recommend transferring $45,000 from 918500R- Reserve for Rehabilitation and Replacement from which the original project funds were transferred. Funds for this project are available in the current CIP. District: Midlothian Preparer: ~z ~, ~ ~_~-~ ,~.~/~ Title: Director Cra'~ S. Brya~ Attachments: Yes No CREEl< RES. THIS GENI VICINIT SCALE. 1" : POCAHONTAS STATE PARK Y MAP 2.4 MILES 109 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of, 1 Meeting Date: February 8, 1995 Item Number: 8. D. 12. Su~ect: Request Permission for a Deck to Encroach within an Existing 25' Sewer Easement County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant to James Brian Bruce permission for a deck to encroach within an existing 25' easement across Lot 9, Spinnaker Cove, Section 2; subject to the execution of a license agreement. Summary of Information: Steven A. Pitts, builder for James Brian Bruce, has requested permission for the deck to encroach within an existing 25' easement. This request has been reviewed by staff and approval is recommended. District: Clover Hill ~o~n W. H~rmon Attachments: Yes No Title: Riqht of Way Manaqer VICINITY SKETCH REQUES~ PErmISSION FOR A DECK TO ENCROACH WITHIN AN EXISTING SEWER EASEMENT JAMES ~RIAN BRUCE - STEVEN A PITTS .L~R .~ C~R )c,~ HILL ~:OREST WOOOd. A SHORE 3 MiLL SPRING LA 6 BENT CREEK PL CHURC,HIL iii Z z ~c~ o~ S Z 11:g .6913143~3 BI3~4A3S ,91 WI: <~¢ 11,3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: ~'ebruar¥ 8, 1995 Item Number: 8. D. 13. a. Subject: Acceptance of three Parcels of Land, two along Jefferson Davis Highway (U.S. Route 1 & 301) and one along Perrymont Road (State Route 1625) from Prince George Service Corp. County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board o~ Supervisors accept the conveyance of two parcels of land, two containing 0.129 acres of land along Jefferson Davis Highway (U.S. Route 1 & 301) and one parcel of land containing 0.053 acres of land along Perrymont Road (State Route 1625) from Prince George Service Corp., and to authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda k~ohn W. Harmon Attachments: Yes No Title: Riqht of Way Manaqer # 114 VIQINI~Y SKETCH ACCE~TANdE OF THREE PARCELS OF LAND TWO ALONG JEFFERSON DAVIS HIGHWAY. AND ONE ALONG PERRYMONT ROAD FROM PRINCE GEORGE SERVICE CORP 253 254 2 BOUNDARY INFqRMATION TAKEN FRb,~ PLAT BY HARVEY,L. PARKS, INC. DATED t0-29-1988 ~RCEL ~IMFo TH 8t-04 (J) J5 ONNER: PRINCE GEORGE SERVICE CORP. 138 t979 Pg t348 PERRYMONT ROAD (STATE RTE VAR. HIDTH R/~ N~2 '27' 37'~ PARCEL TO BE DEDICATED 96.56' TO CHESTERFIELD COUNTY O. 053 ACRES N3, 673. 098. 3008 / · ~' ~- m t, 792, 335. 3270 lfiO. O7' 3.022 ACS PRIOR TO WIDENING PARCELS TO BE DEDICATED TO CHESTERFIELD COUNTY o o 01 L 0 GENE R. WATSON No. 1655 315'tT0 (INGSLAND CREEK St2'58'49"E 302.33' JEFFERSON DAVIS HIGHWAY U.S. ROUTE ! ~ 301 VAR. WIDTH PLAT SHONING THREE PARCELS OF LAND FOR DEDICATION TO CHESTERFIELD COUNTY LOCATED IN THE BERMUDA DISTRICT OF CHESTERFIELD COUNTY. VIRGINIA SCALE t" - t00' NA TSON · ASSOCZA TES 66t7 IRON B~IDGE ROAD RICHMOND VIRGINIA DATE: AUG 15, 1994 REV: DEC t9. t994 JN 93-t39RW FILE CJM-144RW CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 8, 1995 Item Number: 8. D. 13. b. Acceptance of a Parcel of Land along W. Providence Road (State Route 678) from G. B. S. Holding, Ltd. County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.007 acres of land along W. Providence Road (State Route 678) from G. B. S. Holding, Ltd., and to authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Clover Hill Prepare~~ 7~f, ~a~-- '~ 'John W. Harmon Attachments: Title: Riqht of Way Manaqer ~'~ VICINITY SKETCH A ACCEPTANCE'OF A PARCEL OF LAND ALONG W PROVIDENCE ROAD FROM G B S HO~LDING LTD Mark B. Beall No. 1613 Date: ~ov ~0,/~ ~ ~~ ~~~m~/~h Z ~*~I~ Scale: 1//= ~ ' Job No.: 501 Branchway Road · Suite 1~ · Richmond, Vi~inia 23236 · 7~-0571 · F~ 794-2635 1514 E~st Parham Road · Richmond, Virginia 23228 · 262-6~6 · F~ 2~-3037 ,NC. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: february 0, 1995 Item Number: s.D. 13. c. Su~ect: Acceptance of a Parcel of Land along Turner Road (Route 650) from William E. Pugh County Administrator's Comment~: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.041 acres along Turner Road (Route 650) from William E. Pugh, and to authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. Subject: Clover Hill Preparer: ~~--~7-~. (~_a~.~ ~ Title: Right of Way Manager Attachments: Yes[ [No ~.~ VICINITY SKETCH _ ACCEPTANCE OF A PARCEL OF LAND ALONG TURNER ROAD (STATE ROUTE 650) FRO~ ~ILLIAM E PUGH 1;gl %~.. /~~ .~o/ .~: ~. ~.~ ~ CERT~ED~R~ S~ALE: i = ~0' RI~M~. 1HI8 ~ W~ M~E WITHOUT THE BENEFIT OF A TITLE 8U~EY OR RERO~. FILE: ~f- ~q CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting DaM: February. 8, 1995 Item Number: 14. Subject: Authorization to Exercise Eminent Domain for the Acquisition of an Aviation Easement for the Installation of the Instrument Landing System at the Airport County Administrator,s County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the County Attorney to proceed with eminent domain on an emergency basis and exercise immediate right of entry pursuant to Section 15.1-238.1 of the .Code of VirQinia, and the County Administrator be instructed to notify the owner by certified mail on February 9, 1995, of the County's intention to take possession of the easement. Summary. of Inform&t~on: On April 22, 1994, an offer of $12,500.00 was made by the Right of Way Office to Richard S. Kavanaugh, widower, T/A Instrument Technical Representatives, for the purchase of an aviation easement over property at 7400 Whitepine Road. Mr. Kavanaugh has made a verbal counteroffer in the amount of $160,125.00. Staff feels that this counteroffer is excessive and since the contract for the clearing has been awarded, it is necessary to proceed with eminent domain on an emergency basis for the health and safety of the public. Staff will continue to negotiate with the owner in an effort to reach a settlement. District: Dale Attachments: Yes Title: Riqht of Way Manaqer VICINITY SKETCII AUTHOP~IZATI~)N TO EXERCISE EMINENT DOI~iAIN FOR TIIE ACQUISITION OF AN AVIATION EASEMENT FOR TIlE INSTALLATION OF TtIE AIRPORTS ILS RICIIARD S. KAVANAUGI! , 8 Ill' Co..fy Nursi.g Ilome I 'fit ch I I I I, I I I 360 2.27 KAVA 4AUGH .I I I I I I I I ;ikAEL TA IRPORT ¢ONSUL TANT,.~ INC. /?ichmond, Virginio Charlotte, North Caroline DATE 3-24-04 LEGEND AIRPORT PROPERTY LINE KAV.ad~I^UGH PROPERTY LINE PART 77 ELEVATION MAXIMUM ALLOWABLE OBJECT ELEVATION GROUND ELEVATION EASEMENT ACQUISITION EXHIBIT 'KAVANAUGH PARCEL' I I I I I ~ ! I ! I I I I I I / Scole: 1" = 100' I TRANSITION / RUNWAY ,I ZONE II t PROTECTION I ~% I I ~-,., i""--.. ,"~-~.~ , ,~'~/, / ; ~ ', ~ ~ I I t , / / Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA February 8, 1995 Item Number: Page ~ of 2 8.D.l.a. Subiect.', 1) Resolution authorizing application to the Virginia Public School Authority (VPSA) for School Financing Bonds, Series 1995A, and 2) funding to begin design work for gyrnnasiu~cafetefia addition~ at five elemenlarv schools. County Administrator's Co~mments: CountyAdministrator: ~ ,BoardAction Requested: 1) Approve attached resolution authorizing application to the Virginia Public School Authority (VPSA) for School Financing Bonds, Series 1995A, and 2) transfer $291,296 from the CIP Reserve for school projects to the school Capital Improvements Fund to begin design work for gymnasium/cafeteria additions at five elementary schools. Summaryoflnformaflon: The School Board and Board of Supervisors have met on several occasions over the past year to discuss school capital improvement needs. The most recent of these meetings took place on January 11, 1995. At this m~tin~ the Board received the results ora series of feasibillty studies for capital improvements at five elementary schools and four secondary schools. ARer reviewing the results of the feasibility studies and the projected funds available, the School Board concluded that the five elementary gymnasium/cafeteria additions should be the projects funded through the Vkginia Public School Authority (VPSA) in thc spring of 1995. If funding is provided in the spring, the projects could be completed by Fall 1996. Consequently at the January 11th joint meeting, staffwas given authorization to proceed with the financing of these school capital projects by financing through the VPSA. Preparer: i, ~,,~ ~ i,'- ~" ~, ~,, ~, James J. L. Stegmaier Attachmonts~ ~ / c: Yes ~ No Title: Director, Budget and Management O48 ~-~~), ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of ~ AGENDA Summar~ of Information: (Continued) The Virginia Public School Authority is proceeding with the sale of its School Financing Bonds Series 1995A, tentatively scheduled to sell in mid-April with funds becoming available to localities in mid-May. It is necessary for a locality to apply to the VPSA for inclusion in this spring "pooled sale" financing. To apply for financing, a locality must submit a completed application form to the VPSA and the Board of Supervisors and School Board must adopt resolutions authorizing the locality to apply for financing. The School Board adopted their resolution on January 24th. The VPSA will forward a Bond Sale agreement and associated documentation to localities which submit application for inclusion in the financing. The completed VPSA application; resolution authorizing the application and VPSA's preliminary schedule for the sale are attached. The application requests financing of $15.16 million; however, the county is not committed to finance this amount. The amount of requested financing can be changed or the locality can back out of the sale up until late March. In addition, in order to begin design of the gymnasium/cafeteria additions at the five elementary schools, the School Superintendent has requested authorization to use the balance of the funds available in the School CIP Reserve for FY95, which is $291,296. # 044 VPSA1995/c: RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA AUTHORIZING THE COUNTY ADMINISTRATOR TO APPLY TO PARTICIPATE IN THE PROCEEDS OF THE 1991 VIRGINIA PUBLIC SCHOOL AUTHORITY BONDS (1991 RESOLUTION) SERIES 1995A TO BE ISSUED IN APRIL, 1995 WltEREAS, the Board of Supervisors (the "Board") of the County of Chesterfield, Virginia (the "County") has determined that it is advisable for the County to apply to the Virginia Public School Authority (the "VPSA") to participate in the proceeds of the School Financing Bonds (1991 Resolution) Series 1995A to be issued by the VPSA in April, 1995; and WltEREAS, the Board comemplates that the purposes for which participation is sought can be accomplished for approximately $15,160,000; NOW, THEREFORE, BE IT RESOLVED BY TIlE BOARD OF SUPERVISORS O~F THE COUNTY OF CHESTERFIELD, VIRGIN/A: That the County Administrator may file the necessary application with the VPSA to participate in the 1995 Virginia Public School Authority Bonds (1991 Resolution) Series 1995A in a maximum amount of $15,160,000, for gymnasium and cafeteria improvements at five elementary schools in Chesterfield County. 0415 CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMO #42 (94-95) January 24, 1995 TO: FROM: OFFICE OF THE SUPERINTENDENT~ SUBJECT: VIRGINIA PUBLIC SCHOOL AUTHORITY (VPSA) APPLICATION PERTINENT INFOI~k~TIO~: The School Board and Board of Supervisors have met on several occasions over the past year to discuss school capital improvement needs. The most recent of these meetings took place on January 11, 1995. At this meeting, the Board received the results of a series of feasibility studies for capital improvements at five elementary schools and four secondary schools. After reviewing the results of the feasibility studies and the projected funds available, the School Board concluded that the five elementary gymnasium/cafeteria additions should be the projects funded through the Virginia Public School Authority (VPSA) in the spring of 1995. EVALUATION ANALYSIS: The five (5) elementary schools involved in the feasibility studies (Beulah, Hopkins, Reams, Robious and Salem) are all in critical need of gymnasium and cafeteria facilities. The gymnasiums at each school would be built to County Parks and Recreation standards with community access as a priority. Funding for these improvements has been deferred for more than ten (10) years while other projects (new schools and additions to relieve overcrowding, plus energy conservation/air conditioning at eighteen locations) took priority. The architects who conducted the feasibility studies have estimated the cost to complete these five projects at $15,886,526. Anticipated funding would come from: 1) the sale of VPSA bonds in March, 1995 ($15.16M); 2) the current balance of the School CIP Reserve ($291,296); and, .3) the School CIP Reserve, after July 1, 1995 ($435,230). A breakdown by project is included at Attachment A. 048 ATTACHMENT A CCPS CONSTRUCTION PROJECTS FOR 1995 VPSA LOAN Beulah Elementary $3,149,000 Includes architect/engineer fees plus construction costs for 17,000 square feet of additional space and 10,240 square feet of renovated space; sitework, kitchen and media center equipment, plus furniture and fixtures; building demolition, asbestos abatement, and electrical upgrade; and, project contingency. Hopkins Road Elementary $2,646,100 Includes architect/engineer fees plus construction costs for 11,200 square feet of additional space and 13,700 square feet of renovated space; sitework, kitchen equipment and furniture and fixtures; metal roof repainting, and asbestos abatement; and, project contingency. Reams Road Elementary $2,958,035 square feet of renovated space; equipment, plus furniture and demolition and project contingency. Robious Road Elementary Includes architect/engineer fees plus construction costs for 17,250 square feet of additional space and 12,478 sitework, kitchen fixtures; building $2,978,291 Includes.architect/engineer fees plus construction costs for 19,732 square feet of additional space and 6,082 square feet of renovated space; sitework, kitchen equipment, plus furniture and fixtures; and project contingency. ' Salem Church Road Elementary $4,155,100 Includes architect/engineer fees plus construction costs for 11,740 square feet of additional space and 14,040 square feet of renovated space; HVAC replacement; sitework, kitchen equipment, plus furniture and fixtures; and, project contingency. TOTAL OF ALL FIVE PROJECTS $15,886,526 04"? ATTACHMENT APPLICATION TO THE VIRGINIA PUBLIC SCHOOL AUTHORITY SCHOOL FINANCING BONDS (1991 R~SOLUTION) SERIES 1995 ~ Name of County/City: Chesterfield County Name and address of County Administrator/City Manager: Lane B. Ramsey County Administrator 9901 Lori Road P.O. box 40 Chesterfield, VA 23832 Telephone: FAX: (804) 748-1211 (804) 748-3032 3. Name and address of School Superintendent: Thomas R. Fulghum 9900 Lori Road P.O. Box 10 Chesterfield, VA 23832 Telephone: FAX: (804) 748-1497 (804) 796-7178 4e Name of Principal Contact: (All further correspondence will be directed to this person unless noted) Name: R. Larry Johns Assistant Superintendent for Finance Telephone: (804) 748-1729 FAX: (804) 796-7178 Se Mailing Address: P.O. Box 10 Chesterfield, VA 23832 Hand Delivery Address: 9900 Lori Road Chesterfield, VA 23832 Bond Counsel: (firm, individuals, address, phone & fax) Hawkins, Delafield & Wood Attention: Don Gurney 67 Wall Street New York, NY 10005 Note: Telephone: FAX: (212) 820-9300 (212) 514-8425 Localities are required to take all action necessary to procure the services of qualified Bond Counsel prior to the submission of this application. 1 04S Se be ce de Data on Project to be financed (use separate sheets if needed)-. ae Briefly describe the Project(s) and indicate whether the Project(s) will be subject to any leases or management contracts: (a separate page may be used). Beulah Elementary - Addition of 17,000 sf for gymnasium and cafeteria/kitchen facilities. Renovate 10,240 sf of existing space into media center and classrooms. Hopkins Road Elementary - Addition of 11,200 sf for gymnasium and kitchen facilities. Renovate 13,700 sf of existing space into cafeteria and classrooms. Reams Road Elementary - Addition of 17,250 sf for gymnasium, stage, and kindergarten space. Renovate 12,478 sf of existing space for kitchen, administration, kindergarten, art and music, and guidance areas. Robious Road Elementary - Addition of 19,732 sf for gymnasium, cafeteria/kitchen, stage and administration space. Renovate 6,082 sf of existing space for art, music, and computer rooms. Salem Church Road Elementary - Addition of 11,740 sf for gymnasium, kitchen, stage, and administrative space. Renovate 14,040 sf of existing space for cafeteria, kitchen, and administration. Total Expected Costs: Beulah Elementary Hopkins Road Elementary Reams Road Elementary Robious Road Elementary Salem Church Road Elementary Total Cost of All Projects $ 3,149,000 2,646,100 2,958,035 2,978,291 4,155,100 $15,886,526 Cost by Project/Phase: (separate page may be used) Estimated Project Estimated Completion Phase Cost Date See separate page attached at back. Amount of VPSA Financing Applied for: $15,160.000 * · Subject to change. Note: The VPSA can only purchase local school bonds in whole multiples of $5,000. If your actual cost is not a whole multiple of $5,000, please revise that amount up or down, (e.g., actual amount $5,032,600 should be revised to either $5,035,000 or $5,030,000). Do not request a greater dollar amount than you will reasonably expect to be able to spend. 2 O49 Has the County/City applied for a Literary Fund Loan to fund all or a portion of this project? yes X no If yes, please list amount applied for and date of application. Amount: $ Date: Date of Approval from Board of Education if Literary Funds are expected: f. Other Funding sources: The School CIP Reserve will provide the balance of funds for these projects ($726,526). The current balance of the School CIP Reserve is $291,296; therefore, the balance of $435,230 will need to be taken from the FY1996 School CIP Reserve on July 1, 1995. What is the status of planning, design and construction for the project? Answer the following questions for the project: See separate page attached at back for 7.b. through 7.d. a. Has the project been reviewed by and received approval from the Department of Education? yes X no b. What is the bid date for the project: November 1995 c. Estimated Construction Start Date: January 1996 d. Estimated Construction Completion Date: September 199~ Has any money been expended on the Project? X yes ~no (If yes, indicate the source of such money) A feasibility study was prepared for CCPS school construction needs which included these five projects as well as other secondary projects. The estimated cost of the study was $175,000 with these funds coming from the School CIP Reserve. Please complete the attached estimated construction draw schedule 3 05O 8~ 10. 11. 12. A~ortization Schedule Preferred: (Principal is expected to be paid in equal annual installments starting on July 1, 1994.) Less than 15 years 15 years 16 years 17 years 18 years 19 years 20 years X Note: While every attempt will be made to satisfy your preferred schedule, there is no guarantee that your request can be honored. Have your Boards approved the project(s) and authorized this application to VPSA for the needed financing? Approved by School Board X yes no Approved by County Board/City Council .yes X no This item is on the County Board agenda for February 8, 1995. NOTE: Please enclose certified copies of resolutions. Were these bonds or projects the subject of a referendum? If so, did the referendum pass? Date of referendum: yes X no ~.yes __no Person(s) responsible for disbursing and investing bond proceeds. Name: Address: Richard Cordle, County Treasurer 9901 Lori Road P.O. Box 70 Chesterfield, VA 23832 Telephone: FAX: (804) 748-1201 (804) 748-3032 Will bond proceeds from this sale be used to repay a Bond Anticipation Note? yes X no If Yes, please provide all terms of the Bond Anticipation Note. 13. Will bond proceeds from this sale be used to reimburse you for prior expenditures? __.yes X no Signature required , ~w~L ~. ~Q'~ ~County Administra~r/City Manager) Signature required (Superintend~n~) -- THIS APPLICATION MUST BE COMPLETED AND RETURNED BY 5:00 PM ON FEBRUARY 6, 1995 TO: Gary Ometer, Debt Manager Department of the Treasury Commonwealth of Virginia 101 North 14th Street, 3rd Floor Richmond, Virginia 23219 ,LOCALITIES NOT RETURNING THIS FORM WILL NOT BE INCLUDED IN T~K SALE. 05Z 6. Cost by ' ~ject/Phase: (separate pa% may be used) BEULAH ELEMENTARY Project Phase Estimated Cost Estimated Completion Date Design New Construction Renovations Furniture, Equipment & Supplies 514,800 1,658,800 689,900 285,500 Fall 95/96 Fall 96 Fall 96 Fall 96 HOPKINS ROAD ELEMENTARY Project Phase Estimated Cost Estimated Completion Date Design New Construction Renovations Furniture, Equipment & Supplies 399,200 1,588,400 443,500 215,000 Fall 95/96 Fall 96 Fall 96 Fall 96 REAMS ROAD ELEMENTARY Project Phase Estimated Cost Estimated Completion Date Design New Construction Renovations Furniture, Equipment & Supplies 263,458 1,879,900 589,677 225,000 Fall 95/96 Fall 96 Fall 96 Fall 96 ROBIOUS ROAD ELEMENTARY Project Phase Estimated Cost Estimated Completion Date Design New Construction Renovations Furniture, Equipment & Supplies 265,300 2,254 , 164 233,827 225,000 Fall 95/96 Fall 96 Fall 96 Fall 96 SALEM CHURCH ROAD ELEMENTARY Project Estimated Phase Cost Estimated Completion Date Design New Construction Renovations Furniture, Equipment & Supplies 682,400 1,364,000 1,883,700 225,000 Fall 95/96 Fall 96 Fall 96 Fall 96 0,53 Please complete the attached estimated construction draw schedule Monthly YTD Life-to-Date May 1995 302,265 June 1995 302,265 604,530 $ 604,530 July 1995 August 1995 September 1995 October 1995 November 1995 December 1995 January 1996 February 1996 March 1996 April 1996 May 1996 June 1996 302,265 302,265 302,265 302,265 205,310 0 788,466 1,051,288 1,051,288 1,314,110 1,839,754 1,839,754 9,299,030 $ 9,903,560 July 1996 August 1996 September 1996 October 1996 1,576,932 1,314,110 1,314,110 1,051,288 5,256,440 $15,160,000 O54 P~SE~: VIRGI~ : At a regular meet ing of the Chesterfield County School Board held Tuesday evening, January 24, 1995, at seven-thirty o'clock in the County meeting room at the Chesterfield County Courthouse Complex Marshall W. Trammell, Jr., Chairman Harry A. Johnson, Ed.D., Vice-Chairman Elizabeth B. Davis Dianne Pettitt James R. Schroeder, D.D.S. RESOLUTION WHEREAS over the past year, there have been many discussions between the School Board and the Board of Supervisors concerning school capital improvement needs; and, WHEREAS at the meeting of the School Board and Board of Supervisors on January 11, 1995, the Board of Supervisors decided that bond funding in the amount of $15,160,000 could be made available for school capital improvement needs in the Spring of 1995; and, WHEREAS the School Board has determined that the available funding could provide gymnasium and cafeteria space in five elementary schools with construction being completed by Fall, 1996; NOW THEREFORE BE IT RESOLVED, that on motion of Dr. Johnson, seconded by Mrs. Davis, pursuant to Section 15.1-227.8 of the Code of Virginia, as amended, the School Board hereby requests the Board of Supervisors to advertise and set a public hearing date to approve the issuance of $15,160,000 of Virginia Public School Authority bonds; and, pursuant to Section 15.1-227.1 of the Code of Virginia, as amended, the School Board hereby requests the Board of Supervisors to authorize the issuance and sale to the Virginia Public School Authority (the "Authority") $15,160,000 principal amount with such bonds purchased by the Authority pursuant to Section 22.1-166 with the proceeds of sale of bonds to be issued to the Authority pursuant to Virginia Code Section 22.1-167, and appropriate the same plus $291,296 of FY1995 School CIP Reserve funds and $435,230 of FY1996 School CIP Reserve funds, to be used to construct gymnasiums and cafeteria facilities in five elementary schools. A copy teste Susan Newton, Deputy Clerk to the School Board - ~~l~tendent 05;5 A'ITACHMENT c VIRGINIA PUBLIC SCHOOL AUTHORITY School Financing Bonds (1991 Resolution) Series 1995 SCHEDULE FOR PARTICIPATING LOCALITIE~ Date Week of Jan 2 VI~A mnils application packages, notifies localities of tentative schedule, steps to be taken and deadlines to be met for localities to be included in bond sale. Jan 2-Feb 6 Local governing bodies and school boards pass resolufiom authoriziag application to VPSA; secure bond counsel. Feb 6 Feb 8 Localities return completed VPSA application form. VPSA notifies localities of schedules and requirements; mails Bond Sale Agreements and estimated principal repayment schedules to localities and their counsel. Week of Feb 13 Local school boards should have passed resolutions request/~ bond issue (Appendix E to Bond Sale Agreement); localities should have resolution/ordinance authorizing bond issue on agenda for governing body (Appendix B to Bond Sale Agreement). Local bond counsel submit copies of (a) school board and governing body resolutions with dates of scheduled meetings for adoption and (b) form of notice of public hearing and publication dates (affidavits of publication, ff available) to VPSA and Brown & Wood. March 13 VPSA Board meets and approves applications and parameters of saJe. Week of April 3 Governing bodies should have adopted resolution/ordinance authorizing bond issue (the last opportunity to hold a public hearing is before final authorization of the bonds). Localities return executed Bond Sale Agreements (no later than April 4, 1995) with completed tax questionnaires (Appendix D to the Bond Sale Agreement). !~st opportunity for locality to change amount of requested financing or back out of sale. L'\sha-ted\debt\vpsa\mu e\95A\r~.hedule.95^ Januarg 4, 1995 Week of April 3 April 19 April 20 - May 5 May5 May 8 - May 9 May 11 Localities file resolutions/ordinances with Circuit Court. Local bond counsel provide draft closing doca~ments to VPSA and Brown & Wood. VPSA sells bonds and formally accepts Bond Sale Agreements. If necessary, local governing bodies pass resolutions/ordinances to ratify interest rates on local bonds. Local bond attorneys submit final draft of closing documents (including affidavits of publications for public hearing notice) to VPSA and Brown & Wood. Pre-clOsing - all executed documents available for review by VPSA staff and Brown & Wood. Closing on local and VPSA bonds - funds available. NOTE: All dates are tentative and subject to change by the VPSA. f:\s~\debt \v!or, a\i~u¢\95A\schedule.9~A January 4, 1995 O57 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA February 8, 1995 Item Number: Page 1 of 2 8.D.5. Subject: Donation to YMCA in the Midlothian District County Administrator's Comments: BoardAction Requested: Appropriate revenue of $19,300 for donation to the YMCA Summary of Information: The YMCA of Greater Richmond has asked the Board to consider waiving the fees associated with the development of an indoor/outdoor recreational facility in the Midlothian District. The County Attorney has ruled that the Board cannot waive the fees; however, a donation could be made to the YMCA. The total amount of the fees involved is as follows: Building Inspection Planning/Rezoning (based on whole site) Engineering (Drainage Review) Utilities/Sewer/Water Connection Fees (based on 1 1/2" meter) TOTAL $ 3,000.00 1,300.00 1,000.00 14,000.00 $19,300.00 The Board in 1986 made a similar donation for the YMCA development in the Bermuda District. Preparer: ~~~//~.~ Mil~ D ?v,,~'ete~ St? Jr. Attachments: ~ Yes No Title: Deputy County AGmlnlstraEor # 070 CHESTERFIELD COUN'fY BOARD OF SUPERVISORS AGENDA Page : of: Summary of Information: (Continued) Budqet and Manaqement Comments: The adopted budget did not include the revenue from the above funds, therefore it could be appropriated and in turn donated to the YMCA. frect~, ~udg~t ~nd Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 8, 1995 Item Number: 8. D. i 1. a. Subject: Award of Construction Contract for County Project ~94-0114R Ground Tank Rehabilitation/Painting. County Administrator's Comments: County Admini~rator: Board Action Requested: Staff recommends that the Board of Supervisors award the Construction Contract to Top Painting Co., Inc. in the amount of $272,369.50 and authorize the County Administrator to execute the necessary documents. Summary of Information: This project involves the surface preparation and painting of the inside of three (3) of our water storage tanks. These tanks are Pocono, Elkhardt, and Happy Hill. The majority of the cost of this project involves lead paint disposal. Our engineering consultant will provide on-site daily inspection and compliance verification. We received three (3) bids ranging from $272,319.50 to $363,000.00 The successful low bidder is Top Painting Co., Inc. The bid prices are within the appropriated funds and funds are available in the current CIP. District: Clover Hill Midlothian Matoaca Attachments: Yes ~---~No Title: Assistant Director 103 ~.ove~ Hill POCONO GROUND STORAGE TANK ELKHARDT GROUND STORAGE TANK RICHMOND /See $~eet CI CHESTrRF ICLO HAPPY HILL GROUND STORAGE ! (2) 104 GENERAL LOCATION MAP 1 Spring Beautont Mall ix,ty ~]penha; qua~ Sho r 3VIDENCE GREEN hop Ct~ MUSTANG Comph,x -'-c-~-- pV CE FO o- 128oo ROVID ELKHARDT GROUND STORAGE TANK Cloverleaf Mall ELKHA .PARK ...... P! EH-U; y r[NII^M 105 MAP .. /.,. RL"( SEl-rLERS £,?5' TERR HERI COMMONS POI PORT MO AVON PARK COU,,RT I MOUNT NE1 SUBURBAr' MOBILE.HOI~ VILLAGE POCONO GROUND STORAGE TANK MOORI INDUS PA NIGHTSB 106 MAP .X ~'0 CH£STE~ . \ TO ~ D.~C 094 HAPPY HILL GROUND STORAGE TANK ~AP A CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of ~ Meeting Date: February' 8, 1995 Item Number: 1 o. A. Report On: Developer Water and Sewer Contracts Background: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary_ of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: County Administrator: 90-0105 Trophy Club at Bellgrade - Route 711 Occidental Development Ltd., L.P. Castle Equipment Corporation Water Improvements - Midlothian Prepared By: Beck, O////J. E. $93,900.00 Attachments: Yes No Agenda Item February 8, 1995 Page 2 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 93-0066 North Oaks, Section B North Oaks Development Corporation Bookman Construction Company Water Improvements - Wastewater Improvements - Bermuda 94-0047 Bexley West, Section 5 G.B.S. Holding, Ltd. Coastline Contractors, Inc. Water Improvements - Wastewater Improvements - Clover Hill 94-0112 Sycamore Presbyterian Church Addition 510 Coalfield Road Sycamore Presbyterian Church Lyttle Utilities, Inc. Water Improvements - Midlothian 95-0007 YMCA Phase II YMCA of Metropolitan Richmond Superior Excavating & Construction, Inc. Water Improvements - Clover Hill $51,000.00 $71,000.00 $19,046.00 $38,542.00 $23,243.00 $4,399.29 Meeting Date: February 8, 1995 CHESTERFIELD COUNTY BOARD OF SUPERVISORS REPORTS Item Number: Page 1 of 1 10 .B. Report On: Status of General Fund Balance, Reserve for Future Capital Projects, District Road and Street Light Funds, Lease Purchases County Administrator: Attachments: Yes BOARD MEETING DATE 07/01/94 07/27/94 11122/94 11/22/94 01/25/95 CHESTERFIELD COUNTY GENERAL FUND BALANCE January 30, 1995 FY95 Beginning Fund Balance Fund Economic Market Analysis and Survey for Central Area Plan Transfer Excess Fund Balance (Above 7.5% of FY95 Expenditures) to the Reserve for Future Capital Projects Appropriation of fund balance to transfer excess FY94 actual state sales tax to schools Creation of 3 Firefighter/Advanced Life Support positions for Bensley/Bermuda volunteer Rescue Squad AMOUNT Os,0oo) (3,100,000) (27,0s3) 02,9oo) $24,971~033 24,933~033 21,833,033 21,sos,gso 21,713,050 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT January 30, 1995 Board Meeting 11122/89 12/13~89 06~30~90 06113/90 06/27/90 06/27/90 FY89 Excess revenue FY90 Budgeted addition Designation from June 30, 1989 Fund Balance Purchase of land-Cogbill Road Purchase building at 6701 West Krause Road Budgeted addition of excess revenue Purchase medical building for future library site Funds to purchase land for park on Lake Chesdin Budgeted but not appropriated funds to purchase land for school and park sites Amount $2,119,900 $1,881,500 $1,500,000 ($630,000) ($400,000) $2,100,000 ($735,000) ($600,000) ($2,000,000) Balance $2,119,900 $4,001,400 $5,501,400 $4,871,400 $4,471,400 $6,571,400 $5,836,400 $5,236,400 $3,236,400 FOR FISCAL YEAR '91 BEGINNING JULY 1.19~0 12/12/90 Fill dirt for cover repair at Fort Darling Landfill 06/30191 Budgeted addition from FY91 revenues 03/13191 Designated but not appropriated ($18o,ooo) $4,000,000 ($1,8o6,8oo) $3,056,400 $7,056,400 $5,249,600 rfcip.wk4 1~0 funds to cover construction contract for MH/MR/SA building if bonds are not sold in fall, 1991 FOR FISCAL YEAR '92 BEGINNING JULY 1, 1991 07/01/91 Regional Jail Authority as approved in the FY92 Adopted Budget (which will be reimbursed) 08/28/91 Provide funding for improvements at Northern Area Landfill to allow reallocation of General Fund dollars to recycling programs 08/28191 Additional funding for Bon Air Library expansion 08/28191 Add back MHIMR building funds which were previously deducted for construction 11/27/91 Appropriated funds for T.V. arraignment equipment but holding in reserve account until prices and all costs are confirmed 03127192 Add back funds previously deducted to purchase land for school and park sites 03127192 Funds designated for interest cost in FY94 due to accelerated 1988 School bond issue 04108192 12/14~94 Designated funds for Center- Pointe Fire Station construction in FY95 ($1,ooo, ooo) ($315,000) ($275,500) $1,806,800 ($115,000) $2,000,000 ($1,4oo,ooo) ($2,314,800) $4,249,600 $3,934,600 $3,659,100 $5,465,900 $5,350,900 $7,350,900 $5,950,900 $3,636,100 FOR FISCAL YEAR '93 BEGINNING JULY 1. 1992 04~08~92 FY93 budget addition $2,600,000 $6,236,100 rfcip.wk4 04/08/92 04/08/92 04/08/92 05/13/92 0~22/92 07/22/92 08/31192 09~09~92 09/09192 FY93 Capital Projects (revenue sharing roads $500,000; indus- trial access $300,000; drainage $200,0O0) Funds to convert Meadowdale Boulevard building into Hopkins Road Library Funds to construct lights along portions of Jefferson Davis Hwy Funding for emergency access for Millside subdivision contingent upon necessary right-of-way acquisition Funding for design phase of Jail Annex Funds to purchase Castlewood Budget Change Request to fund wetland study of property on Cogbill Road Supplement to finish improvements to intersection of River and Walkes Quarter roads Funds for Charter Colony Parkway ($1,000,000) ($1,386,500) ($5oo,000) ($8o, o00) ($so0,000) ($315,000) ($14,000) ($13,400) ($140,000) $5,236,100 $3,849,600 $3,349,600 $3,269,600 $2,769,600 $2,454,600 $2,440,6O0 $2,427,200 $2,287,200 09109192 Sidewalk at Enon Library ($20,000) $2,267,200 11112/92 11124/92 12/09192 Designated and appropriated, if needed, funds to cover shortfall in construction of Public Safety Training Building Increase from FY92 Results of Operations Unappropriated funding for TV arraignment ($326,000) $661,550 $115,000 $1,941,200 $2,602,750 $2,717,750 rfcip.wk4 13:g 1 2/08/92 12/09192 12/09192 06~30~93 06~30~93 Appropriated $1,941,200 balance plus $661,550 addition from FY92 ending fund balance and use of funds previously appropriated for TV arraignment $115,000 for Jail Annex Unappropriated funds from 11/12/92 appropriation for construction of Public Safety Training Building Appropriated to cover shortfall in construction of Jail Annex Enon Library Sidewalk- project complete Funds which were not needed for the Public Safety Training Building. Interest on the bonds was sufficient to cover this appro- priation. ($2,717,750) $139,980 ($139,980) $13,401 $186,020 $0 $139,980 $0 $13,401 $199,421 FOR FISCAL YEAR '94 BEGINNING JULy 1, 1993 05/12/93 07/01193 07/01193 07~28~93 08~25~93 09/08/93 10113~93 Appropriated FY94 funds for Cedar Springs Rural Road addition (FY94 Secondary Road Improvement) FY94 Budgeted Addition FY94 Capital Projects Appropriated funds to cover entire cost of Keithwood/Hylton Park Drainage project. Supplemental revenue sharing match for FY93 to fund Ledo Road Supplemental appropriation for Charter Colony Parkway Transfer for Northern Area Landfill ($35,000) $3,500,000 ($2,793,000) ($80,700) ($200,000) ($91,000) ($370,000) $164,421 $3,664,421 $871,421 $790,721 $590,721 $499,721 $129,721 rfcip.wk4 133 11123193 Transfer from fund balance as per Section 18 of the FY94 Appropriations Resolution 11/23/93 Transfer for Phase I development of the Warbro Road Athletic Complex 12/15193 Designation for John Tyler committment pending decision on Bond Referendum date. 04~27~94 Reduce designation for John Tyler Community College by $49,400 to $2,220,321 04~27~94 Designate funds in order to begin advance work needed to con- struct the Christmas Mother and County Warehouse (These funds will be returned after July 1) 05~25~94 Reduce designation for John Tyler Community College by $500,000 to $1,720,321 05~25~94 Transfer funds to begin repairs on the EttricldMatoaca and LaPrade branch libraries 06~O8~94 Release funds designated for John Tyler Community College 06~08~94 Loan to Health Care Commission 06/22/94 Transfer to Midlothian Branch Library to fully fund project FOR FISCAL YEAR '95 BEGINNING JULY 1. 199~. 07/01/94 FY95 Budgeted Addition 07/01/94 FY95 Capital Projects $2,8O0,0O0 ($660,000) ($2,269,721) $49,400 ($49,400) $500,000 ($500,000) $1,720,321 ($1,000,000) ($490,100) $4,850,000 ($3,675,000) $2,929,721 $2,269,721 $0 $49,400 $0 $500,000 $0 $1,720,321 $720,321 $230,221 $5,080,221 $1,405,221 rfcip.wk4 07/01194 07127/94 09~20~94 09~28~94 11/22/94 Return funds advanced to begin construction on Christmas Mother Warehouse. Transfer to Clover Hill Sports Complex Return unused funds from Meadowdale Library Project Transfer for LaPrade, Ettrick- Matoaca Branch Libraries Renovation Transfer from Fund Balance as per Section 18 of the FY95 Appropriations Resolution $49,400 ($200,000) $11,936 ($16o,ooo) $3,100,000 $1,454,621 $1,254,621 $1,266,557 $1,106,557 $4,206,557 rfcip.wk4 13,5 1~36 Prepared by Accounting Department January 31, 1995 Date Beqan 12/88 03/89 10/92 10/92 10/92 09/93 12/93 03/94 SCHEDULE OF CAPITALIZED LEASE PURCHASES Description APPROVED AND EXECUTED Airport State Police Hangar Additions County Warehouse Total Geographic Information System ("GIS") - Automated Mapping System School Copier School Copier School Copier School Copier Real Property Lease/ Purchase School Computers and Printers TOTAL APPROVED AND EXECUTED Original Date Amount Ends 128,800 331,200 460,000 3,095,000 22,797 23,322 18,750 36,605 17,510,000 22,591 $21r189~065 12/00 1/98 9/97 10/97 10/97 8/98 12/01 7/95 Outstanding Balance 01/31/95 78,493 201,838 280,331 1,760,000 13,350 14,816 11,965 28,734 15,570,000 22,591 $17~701f787 PENDING APPROVAL AND/OR EXECUTION None CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: February 8, 1995 ltemNumber: Page 1,,,.of i 12. Subject:, Dinner at 5:00 p.m. County Administrator's Comments! CountyAdministrator: BoardAction Re~ uested: Summary of Information: The Board will meet for dinner and a meeting with the Volunteer District Fire Chiefs in Room 502 of the Administration Building. Preparer: ~ ~~, ~. ?/~L Theresa M. Pitts Attachments: ~Yes No Title: Clerk to Board of Supervisors DISTRICT CHIEFS' ANNUAL MEETING WITH THE HONORABLE BOARD OF SUPERVISORS ROOM 502 COUNTY ADMINISTRATION BUILDING FEBRUARY 8, 1995 HIGHLIGHTS VOLUNTEER OPERATIONS - - 1994 FIRE RESPONSE Total Company Responses Total Individual Responses Total Man-hours 4,042 25,048 17,055 EMERGENCY MEDICAL SERVICE Response Company #6 180 calls Company #13 89 calls CERTIFICATIONS Emergency Medical Techs - A 77 Emergency Medical Techs - Defibrillation 45 First Responders 2 SAFETY PERFORMANCE Personal Injuries Department had a 14% decrease Volunteer injuries 15% decrease Department injuries per 100 alarms were .22, lowest rate in 15 years. ISSUES AND REQUESTS These items have been prioritized and unanimously agreed upon by the district chiefs for presentation to the Board of Supervisors. Your support will continue professionalism, progress, and delivery of superior emergency services. I. Apparatus Replacement Request that funds be appropriated to replace three pumper units. The fire department adopted a 15 year replacement schedule 20 years ago and was able to maintain that schedule until 1988. Since then, the department has fallen behind due to the inability to replace apparatus according to the schedule. Combined with the ever increasing work load, the reliability of our fleet could be jeopardized in the not too distant future. Considering the replacement apparatus now on order: two tankers (66 and 136), one pumper (44), and one aerial (77). A0 Twenty-five units (or 50%) of the fleet are 10 years old or older. Be Fifteen units (or 30%) of the fleet have reached or exceeded 15 years old. Ce Replacement actually will be behind 17 units by fiscal year 1995-1996. D. Apparatus actually replaced 1988-1994 Units scheduled 27 Actually replaced 10 E · Since 1984, the average mileage on our major apparatus (pumper and aerials) has increased from 31,300 to 56,300. The average should not exceed 35,000 miles. Fe Fourteen of our twenty-seven pumpers (or 52%) exceed the average of 56,300 miles. Six exceed 75,000 miles. Estimated Cost: $600,000 II. Volunteer Calx Expense Reimbursement Request that funds be appropriated into the fire department budget for this benefit. The $3 per call expense reimbursement is paid from the fire department budget. This sum has not been increased while the call load has increased, thus reducing funds for other fire department budget items. Estimated Cost: $50,000 III. Semi-Automatic Defibrillators Request appropriation for purchase of five heart defibrillation units. Four additional E.M.S. first response pumpers, manned by volunteer members from Ettrick, Chester, Wagstaff, and Midlothian, will go into service in 1995. Defibrillation units are needed to fully equip these pumpers. (Fifth unit will be a spare.) E.M.S. response capability will improve county-wide. Estimated Cost: $50,000 IV. Call Alertinq Pagers Request appropriation for purchase of 75 pagers to be distributed to all companies as needed. This will allow replacement of remaining low band pagers which are old, have limited range, and are unreliable. New pagers increase member availability, individual response, and recall back into the county from the Richmond metro area during high activity periods and major incidents. Estimated Cost: $30,000 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA February 8, 1995 Item Number: Page i of 2__ 15 .A. Subject: Observance of the 1995 Fifth Annual Black History Month Celebration County Administrator's Comments: CountyAdministrator: BoardAction Requested: Summary of Information: Five years ago the Chesterfield County Board of Supervisors and the County Administrator launched the first Black History Month Celebration in the County. To support the Celebration, funds were appropriated by the County (along with private contributors) to establish a Black History Month Celebration in Chesterfield County. A Black History Month Committee was formed consisting of County employees and has provided many educational, entertaining, and culturally diverse events for the general public. Staff requested that the Board of Supervisors adopt resolutions for the following contributors for 1995 Black History Month Celebration: Philip Morris - U.S.A., Virginia State University, Virginia Power, Central Fidelity Bank, Crestar Bank, Bell Atlantic Telephone Company and Quality Moving Services. Preparer: h'iliard D. "P~te" Stith, Attachments: Yes [--] No Title: Deputy for Community Development Jr. 141 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of_.L Summary of Information: (Continued) Also, staff have requested that the Board of Supervisors adopt resolutions for the following civic organizations for their support of Chesterfield County's 1995 Black History Month Celebration: the National Association for the Advancement of Colored People (NAACP) and the Southern Christian Leadership Conference (SCLC). RECOGNIZING CONTRIBUTORS FOR THE 1995 "BLACK HISTORY MONTH" CELEBRATION WHEREAS, February is recognized as "Black History Month" and is a time to formally acknowledge the many tremendous contributions of African-Americans to the world and Chesterfield County; and WHEREAS, Chesterfield County values the growing diversity of the population of the County and the diverse composition of the workforce; and WHEREAS, Chesterfield County has been the leader in counties celebrating this worthwhile event for five years and shows support for the event through their generous contributions and County employee involvement for the event; and WHEREAS, Chesterfield County with generous support from local businesses and community organizations such as the National Association for the Advancement of Colored People (NAACP); the Southern Christian Leadership Conference (SCLC); Philip Morris, USA; Virginia Power; Bell Atlantic; Crestar Bank; Central Fidelity Bank; Quality Moving Services; and Virginia State University has chosen to celebrate the past four years by providing quality events which include nationally known jazz artists and Motown groups; prominent speakers; and local drama and singing groups; and WHEREAS, Chesterfield County will hold its Fifth Annual "Black History Month" celebration in 1995 to commemorate the vast accomplishments of African-Americans; and WHEREAS, the intent of this celebration is to gather all citizens of the County in appreciation of the worthwhile efforts of African-Americans, with special emphasis on celebrating the achievements of those so significant to this great country. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby expresses its sincere appreciation to the National Association for the Advancement of Colored People (NAACP); the Southern Christian Leadership Conference (SCLC); Philip Morris, USA; Virginia Power; Bell Atlantic; Crestar Bank; Central Fidelity Bank; Quality Moving Servies; and Virginia State University for its continuous community support and good corporate citizenship. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page j_of 1 AGENDA Meeting Date: ~ebruar_v s, ~.995 ltemNumber: 15.~. Subject: Resolution to recognize out going elected Directors of the James River Soil and Water Conservation District. Count~, Administrator's Comments:,, CountyAdministrator: BoardAction Requested: Approve resolution recognizing two out going Board members. Summary of Information: Brad Peebles and Kevin Floyd were elected Directors of the James River Soil and Water Conservation District until their defeat in the general election in November. Each gave generously of their time and talents while serving Chesterfield County as elected Directors. This resolution would demonstrate the Board' s appreciation for their efforts. (Resolutions attached) Prepare Title: Richard Nunnally ~/ Director, Exten ~on Services Attachments: I Yes ~-~ No RECOGNIZING KEVIN L. FLOYD JAMES RIVER SOIL AND WATER CONSERVATION DISTRICT WHEREAS, the James River Soil and Water Conservation District encourages and rewards local efforts to protect and conserve soil, water, forest, wildlife and other natural resources; and WHEREAS, the District Directors serve based on their love of our natural resources and their willingness to serve the County; and WHEREAS, Kevin Floyd was appointed by the James River Soil and Water Conservation District Board to fill an appointed position in 1991; and WHEREAS, Mr. Floyd was elected by the voters in 1992 and served as a Director until 1994; and WHEREAS, Mr. Floyd gave leadership to the Board as it's chairman during 1994; NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Mr. Kevin L. Floyd for his contributions of time and talent while serving the citizens of Chesterfield County as a Director of the James River Soil and Waster Conservation District. 145 RECOGNIZING W. BRADBIJRY PEEBLES JAMES RIVER SOIL AND WATER CONSERVATION DISTRICT WHEREAS, the James River Soil and Water Conservation District encourages and rewards local efforts to protect and conserve soil, water, forest, wildlife and other natural resources; and WHEREAS, the District Directors serve based on their love of our natural resources and their willingness to serve the County; and WHEREAS, Brad Peebles was selected as the District's Conservation Teacher of the Year in 1990, and WHEREAS, Mr. Peebles was elected by the voters and served as a Director on the District board from 1992 through 1994. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Mr. W. Bradbury Peebles for his contributions of time and talent while serving the citizens of Chesterfield County as a Director of the James River Soil and Waster Conservation District. 146 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: February 8, 1995 Item Number: Page 1 of 1 15 .C. Subject: Resolution Recognizing Ms. Christina Q. Sherman Upon Attaining the Girl Scout Gold Award County Administrator's Comments: CountyAdministrator: BoardAction Requested: Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Ms. Christina Q. Sherman, Troop 925, sponsored by Chester United Methodist Church, upon attaining the Girl Scout Gold Award. She will be present, accompanied by members of her family, to receive the resolution. Resides in: Bermuda District Preparer: %f~ ~f). ~~ Theresa M. Pitts Attachments: Yes ~ No Title: Clerk to Board of Supervisors RECO6NIZING MISS CHRISTINA Q. SHERMAN UPON ATTAININ6 THE ~OLD AWARD WHEREAS, the Girl Scouts of the United States of America is an organization serving over 2.6 million girls and was founded to promote citizenship training and personal development; and WHEREAS, after earning four interest project patches, the Career Exploration Pin, the Senior Girl Scout Leadership Award, the Senior Girl Scout Challenge, and designing and implementing a Girl Scout Gold Award project; and WHEREAS, the Gold Award is the highest achievement award in Girl Scouting and symbolizes outstanding accomplishments in the areas of leadership, community service, career planning, and personal development; and WHEREAS, the Girl Scout Gold Award can only be earned by girls aged 14-17 or in grades 9-12 and is received by less than 6 percent of those individuals entering the Girl Scouting movement; and WHEREAS, Miss Christina Q. Sherman, Troop 925, sponsored by Chester United Methodist Church, has accomplished these high standards and has been honored with the Girl Scouts of the United States of America Gold Award by the Commonwealth Girl Scout Council of Virginia; and WHEREAS, growing through her experiences in Girl Scouting, learning the lessons of responsible citizenship, and priding herself on the great accomplishments of her County, Christina is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Miss christina Q. Sherman and acknowledges the good fortune of the County to have such an outstanding young woman as one of its citizens. Meeting Date: February 8, 1995 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: 15. D. 1.-5. Page 1 of ~. Subject: Resolutions Recognizing Boy Scouts Upon Attaining the Rank of Eagle Scouts County Administrator's Comments: Cou ntyAdministrator: BoardAcfion Requested: Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing the following boy scouts upon attaining the rank of eagle scouts: Bermuda District 1. Mr. George Eapen, Troop 877, sponsored by Chester Presbyterian Church 2. Mr. Gray Jernigan, Troop 877, sponsored by Chester Presbyterian Church 3. Mr. Glenn S. Neely, Troop 819, sponsored by Saint John's Episcopal Church 4. Mr. Nicholas Q. Sherman, Troop 877, sponsored by Chester Presbyterian Church Clover Hill District · Mr. Brian J. Jenkins, Troop 897, sponsored by Mount Pisgah United Methodist Church They will be present, accompanied by members of their families, to receive the resolutions. See attached. Preparer: ~fl/,~ ~,(~' q')3. ~-/-2.~'-/~ Theresa H. Pitts Attachments: Yes ~-] No Title: Clerk to Board of # 149 RECOGNIZING MR. GEORGE EAPEN UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. George Eapen, Troop 877, sponsored by Chester Presbyterian Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his County, George is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. George Eapen and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. RECOGNIZING MR. GRAY JERNIGAN UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Gray Jernigan, Troop 877, sponsored by Chester Presbyterian Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his County, Gray is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Gray Jernigan and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 151 RECOGNIZING MR. GLENN S. NEELY UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Glenn S. Neely, Troop 819, sponsored by Saint John's Episcopal Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his County, Glenn is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Glenn S. Neely and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. RECOGNIZING MR. NICHOLAS Q. SHERMAN UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Nicholas Q. Sherman, Troop 877, sponsored by Chester Presbyterian Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his County, Nicholas is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Nicholas Q. Sherman and acknowledges the good fortune of the County to have such an outstanding young man as one o5 its citizens. RECOGNIZING MR. BRIAN J. JENKINS UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Brian J. Jenkins, Troop 897, sponsored by Mount Pisgah United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his County, Brian is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Brian J. Jenkins and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: February 8, 1995 Item Number: Page 1 of 1 16 .A. ,Subject: Public Hearing to Consider Amendments to Chapter 19.1 of the Code of the County of Chesterfield Relating to Regulation of Taxicabs. County Administrator's Comments: County Administrator: BoardAction Requested: Summary of Information: The new minimum weight requirements of the model taxicab ordinance adopted by Chesterfield and the other localities in the region has created a hardship for many of the existing taxicabs which are smaller and therefore lighter vehicles. The Richmond Regional Planning District Commission and the Capital Regional Taxicab Advisory Board recommends that the ordinance be changed to grandfather all those vehicles which were certified and placed in service prior to October 1, 1994 but which do not meet the new weight requirement. Richmond, Henrico and Hanover are considering and are expected to approve the same amendments. Staff recommends that the proposed amendments be approved. Preparer: '~'~'~' '~" """J~' ' · ~'~2) Title: Steven L. Micas Attachments: Yes [--] No County Attorney 0607:9136.1(8868.1) # AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING SECTION 19.1-3 RELATING TO TAXICABS AND OTHER VEHICLES FOR HIRE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19.1-3 of the Code of the Count_ of Chesterfield, 1978, as amended, is amended and reenacted to read as follows: 000 Sec. 19.1-3 Certificate of public convenience and necessity.. 000 (g) Minimum specifications for vehicles. It shall be unlawful for a certificate holder to place into service a for-hire vehicle unless the vehicle is a four-door, hard top vehicle and meets or exceeds the following minimum specifications~ provided, however, that .any vehicle properly placed into service prior to October 1, 1994 which does not meet the curb weight requirement of subparagraph (3) of this subsection, may continue to be used as a for-hire vehicle by the same certificate holder if such vehicle otherwise meets all the requirements of this chapter and if the certificate under which it is operated does not lapse, is renewed annually and is not revoked: 1. Wheel size: Fourteen (14) inches 2. Wheel base: One hundred six (106) inches. 3. Curb weight: 3400 lbs. (2) 000 That this ordinance shall become effective immediately upon adoption. 0603:8868.1 An Affiliate of ~edi~ Genm'a~ I,,,',,(}, BQX 85333 293--0001 MAKE CHECKS PAYABLE TO .21'0235 THE PI*-3GRESS INDEX 15 Franklin Street P.O. Box 71 Petersburg, Va. 23804-0071 Phone · 732-3456 F'.O, Box 40 A~261 Ch est'er.F ie '1 d., Bo,].l'-.d ot: ~IJF'~PV 23832 - 0 ¢"~ 40 · ~ (.) (,.1 (,.) ?~ CLASSIFIED ADVERTISING WORD~ TIMES YOUR CLASSIFIED INVOICE IS NOW DUE. PHONE CLERK 7 ~1.',.--.:-- '1 ::'OC~ ~ 'F INDEXING TERMS: T'AKENO T I AD GIVEN BY CODE I SOLICITED BY I OPERATOR b ;:,~ · ;:: ;.'~. START DATE I STOP DATE I SK,P SCHEDULE , .,:._:,/ .", C) CLASSIFICATION PLEASE PAY PROMPTLY SECOND REQUEST FOR PAYMENT AFFIDAVIT OF PUBLISHED ADVERTISING State ot: Vip~ir, ia City of Pete~$bur.~ I RUSSELL TURNER, beir,_q duly s~c,r-n, d,:,, uPOrl rr, Y ,:,ath~ dePo_~e and say that I mm C:l~ssified M~l]~gep ,:,~ The F'r'c,~r'esm-Ir~c!e:,~, ¢ newspaper. Pr'ir, ted in s~id Cit'.,' ~r,d State, and thct the ~dver. tisement ot:: TAKENOTI was Published bY: ChesterField P.O. Box 40 A~261 ChestepField, Va. , B,:,ar.d c,~ SuPer. vi was Published in said PaPer or,: Jan.--._,'"'=, Feb. 1/'~5 · 'I^KE NOFICE tTake notice' that thc Board of Supervisors of 'C.h.estcrficld County, Vir- ]glnla, at a rcgular tncct- mg on Fcbruaty 8, 1995 at 7:00 p.m. in County Public Room at Chc,~tcr£icld . Courlhousc, Chcstcrficld, i Vir6inia, will hold a 'public hcarin.~ to con- sider an ordinance to amend die Co(lc of Ibc County Of Chcslcrl]cld, 1978, as amended, by amcnding ami rccnacting :,Scclion 19.1-3 rclnling ~lo laxicnbs and other ~ vehicles Eot hire. ~A copy ct ~ ordinance is on file in die County Adminis/ralor's Office, . Room 505, 990l Lori Road, Chesterfield, Vir- 'gJnia, and may be mined by all Jnlcrcslcd ~er.nona between tho cum oF 8~30 a.m. lo 5:00 p.m., Monday through F~day. Jan. 25, Feb. 1/95 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA February 8~ 1995 Item Number: Page 1 of 1 16-B Subject: Public hearing to readopt resolutions requesting real estate tax exemption for Prestonwood Properties, Inc., Ridge Run Terrace Properties, Inc., and Alternative Community Properties, Inc. County Administrator's Comments: BoardAction Requested: Readoption of resolutions Summary of Information: On December 14, 1994, after holding a public hearing, the Board of Supervisors approved resolutions requesting that the General Assembly grant real estate tax exemptions to Prestonwood Properties, Inc., Ridge Run Terrace Properties, Inc. and Alternative Community Properties, Inc. Each of the corporations owns a house in the County that is operated as a group home for handicapped persons in conjunction with the Mental Health and Mental Retardation Services Board. The General Assembly Committee censidering the bill granting these tax exemptions has requested that the Board resolutions include the assesseil value ef the properties. The original resolutions already identified the taxes paid fr.m each property. Staff recommends that the Board adopt the attached resolutions. ~(M'~ ~ Title: Preparer: Steven L. Micas Attachments: Yes ~-] No County Attorney 0800:9224.1( 8049.3 ;801 .~,CCS?,.g) AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA, ON FEBRUARY 8, 1995 RESOLUTION SUPPORTING THE DESIGNATION OF PROPERTY OF PRESTONWOOD PROPERTIES, INC. AS EXEMPT FROM TAXATION BY THE GENERAL ASSEMBLY OF VIRGINIA WHEREAS, Prestonwood Properties, Inc. is a non-stock, non-profit corporation which provides long-term care services to patients in their homes; and WHEREAS, Prestonwood Properties, Inc. is in the process of purchasing real property located in Chesterfield County, Virginia; and WHEREAS, the real and personal property used exclusively for charitable and benevolent purposes by a qualifying organization shall be exempt from taxation as authorized by Article X, Section 6(a)(6) of the Constitution of Virginia, upon action by the General Assembly of Virginia and so long as such organization is operated not for profit and the property so exempt is used in accordance with the purpose for which the organization is classified; and WHEREAS, the Board of Supervisors of Chesterfield County, Virginia has considered the following factors before the adoption of this resolution in support of the tax exempt status of Prestonwood Properties, Inc. as follows: 1. Prestonwood Properties, Inc. is exempt from federal income taxation pursuant to Section 501(c) of the Internal Revenue Code of 1986. 2. No current annual alcoholic beverage license for serving alcoholic beverages has been issued by the Virginia Alcoholic Beverage Control Board to Prestonwood Properties, Inc. for use on the organization's property. 3. No director or officer of Prestonwood Properties, Inc. is paid any compensation in excess of the value of the services performed in such position with the corporation. 4. No part of the net earnings of Prestonwood Properties, Inc. inures to the benefit of any individual. 5. Prestonwood Properties, Inc. provides services for the common good of the public. 0800:8049.3 1 6. No part of the activities of Prestonwood Properties, Inc. involves carrying on propaganda or otherwise attempting to influence legislation. The corporation does not participate in, or intervene in, any political campaign on behalf of any candidate for public office. 7. Prestonwood Properties, Inc. has no rule, regulation, policy or practice which discriminates on the basis of religious conviction, race, color, sex or national origin. 8. Last year the above mentioned property was assessed at a value of $81,000 and generated $890.53 in County real estate tax. THEREFORE, be it resolved by the Board of Supervisors of Chesterfield County as follows: 1. That this Board supports the request of Prestonwood Properties, Inc. for exemption from taxation of its real and personal property pursuant to Article X, Section 6(a)(6) of the Constitution of Virginia and the provisions of Chapter 36 of Title 58.1 of the Code of Virginia, 1950, as amended, and that such exemption should be categorized as charitable and benevolent. 2. That the County Administrator is directed to forward a certified copy of this resolution to the members of the General Assembly representing the County of Chesterfield with the request that the proper legislation be introduced in the General Assembly to achieve the purposes of this resolution. 3. The effective date of this resolution shall be December 14, 1994. On motion and second to adopt resolution, motion was carried by the following recorded vote: Ayes: Nayes: 0800:8049.3 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA, ON FEBRUARY 8, 1995 RESOLUTION SUPPORTING THE DESIGNATION OF PROPERTY OF RIDGE RUN TERRACE PROPERTIES, INC. AS EXEMPT FROM TAXATION BY THE GENERAL ASSEMBLY OF VIRGINIA WHEREAS, Ridge Run Terrace Properties, Inc. is a non-stock, non-profit corporation which provides long-term care services to patients in their homes; and WHEREAS, Ridge Run Terrace Properties, Inc. is in the process of purchasing real property located in Chesterfield County, Virginia; and WHEREAS, the real and personal property used exclusively for charitable and benevolent purposes by a qualifying organization shall be exempt from taxation as authorized by Article X, Section 6(a)(6) of the Constitution of Virginia, upon action by the General Assembly of Virginia and so long as such organization is operated not for profit and the property so exempt is used in accordance with the purpose for which the organization is classified; and WHEREAS, the Board of Supervisors of Chesterfield County, Virginia has considered the following factors before the adoption of this resolution in support of the tax exempt status of Ridge Run Terrace Properties, Inc. as follows: 1. Ridge Run Terrace Properties, Inc. is exempt from federal income taxation pursuant to Section 501(c) of the Internal Revenue Code of 1986. 2. No current annual alcoholic beverage license for serving alcoholic beverages has been issued by the Virginia Alcoholic Beverage Control Board to Ridge Run Terrace Properties, Inc. for use on the organization's property. 3. No director or officer of Ridge Run Terrace Properties, Inc. is paid any compensation in excess of the value of the services performed in such position with the corporation. 4. No part of the net earnings of Ridge Run Terrace Properties, Inc. inures to the benefit of any individual. 5. Ridge Run Terrace Properties, Inc. provides services for the common good of the public. 0800:8063.3 1 6. No part of the activities of Ridge Run Terrace Properties, Inc. involves carrying on propaganda or otherwise attempting to influence legislation. The corporation does not participate in, or intervene in, any political campaign on behalf of any candidate for public office. 7. Ridge Run Terrace Properties, Inc. has no rule, regulation, policy or practice which discriminates on the basis of religious conviction, race, color, sex or national origin. 8. Last year the above mentioned property was assessed at a value of $91,100 and generated $992.99 in County real estate tax. THEREFORE, be it resolved by the Board of Supervisors of Chesterfield County as follows: 1. That this Board supports the request of Ridge Run Terrace Properties, Inc. for exemption from taxation of its real and personal property pursuant to Article X, Section 6(a)(6) of the Constitution of Virginia and the provisions of Chapter 36 of Title 58.1 of the Code of Virginia, 1950, as amended, and that such exemption should be categorized as charitable and benevolent. 2. That the County Administrator is directed to forward a certified copy of this resolution to the members of the General Assembly representing the County of Chesterfield with the request that the proper legislation be introduced in the General Assembly to achieve the purposes of this resolution. 3. The effective date of this resolution shall be December 14, 1994. On motion and second to adopt resolution, motion was carried by the following recorded vote: Ayes: Nayes: 0800:8063.3 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA, ON FEBRUARY 8, 1995 RESOLUTION SUPPORTING THE DESIGNATION OF PROPERTY OF ALTERNATIVE COMMUNITY PROPERTIES, INC. AS EXEMPT FROM TAXATION BY THE GENERAL ASSEMBLY OF VIRGINIA WHEREAS, Alternative Community Properties, Inc. is a non-stock, non-profit corporation which provides long-term care services to patients in their homes; and WHEREAS, Alternative Community Properties, Inc. is in the process of purchasing real property located in Chesterfield County, Virginia; and WHEREAS, the real and personal property used exclusively for charitable and benevolent purposes by a qualifying organization shall be exempt from taxation as authorized by Article X, Section 6(a)(6) of the Constitution of Virginia, upon action by the General Assembly of Virginia and so long as such organization is operated not for profit and the property so exempt is used in accordance with the purpose for which the organization is classified; and WHEREAS, the Board of Supervisors of Chesterfield County, Virginia has considered the following factors before the adoption of this resolution in support of the tax exempt status of Alternative Community Properties, Inc. as follows: 1. Alternative Community Properties, Inc. is exempt from federal income taxation pursuant to Section 501(c) of the Internal Revenue Code of 1986. 2. No current annual alcoholic beverage license for serving alcoholic beverages has been issued by the Virginia Alcoholic Beverage Control Board to Alternative Community Properties, Inc. for use on the organization's property. 3. No director or officer of Alternative Cormmunity Properties, Inc. is paid any compensation in excess of, the value of the services performed in such position with the corporation. 4. No part of the net earnings of Alternative Community Properties, Inc. inures to the benefit of any individual. 5. Alternative Community Properties, Inc. provides services for the common good of the public. 0800:8068.3 1 6. No part of the activities of Alternative Community Properties, Inc. involves carrying on propaganda or otherwise attempting to influence legislation. The corporation does not participate in, or intervene in, any political campaign on behalf of any candidate for public office. 7. Alternative Community Properties, Inc. has no rule, regulation, policy or practice which discriminates on the basis of religious conviction, race, color, sex or national origin. 8. Last year the above mentioned property was assessed at a value of $90,100 and generated $982.00 in County real estate tax. THEREFORE, be it resolved by the Board of Supervisors of Chesterfield County as follows: 1. That this Board supports the request of Alternative Community Properties, Inc. for exemption from taxation of its real and personal property pursuant to Article X, Section 6(a)(6) of the Constitution of Virginia and the provisions of Chapter 36 of Title 58.1 of the Code of Virginia, 1950, as amended, and that such exemption should be categorized as charitable and benevolent. 2. That the County Administrator is directed to forward a certified copy of this resolution to the members of the General Assembly representing the County of Chesterfield with the request that the proper legislation be introduced in the General Assembly to achieve the purposes of this resolution. 3. The effective date of this resolution shall be December 14, 1994. On motion and second to adopt resolution, motion was carried by the following recorded vote: Ayes: Nayes: 0800:8068.3 2 P,O, 80X 85;I33 RICHMOND VIRGINIA 23293~0001 (804) 649- BO00 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA February 8, 1995 Item Number: Page 1 of~_._ Subject: EXECUTIVE SESSION County Administrator's Comments: CountyAdministrator: ~ BoardAction Requested: Summary oflnformation: Executive Session, pursuant to § 2.1-344A.7., Code of Virginia, 1950, as amended, for consultation with legal counsel relating to probable litigation involving the actions of a police officer and pursuant to § 2.1-344A.3, Code of Virginia, 1950, as amended, regarding acquisition of real estate for a public purpose in the Dale Magisterial District. Steven L. Micas Attachments: Yes ~-~ No County Attorney 0800:9137.1 MOTION: SECOND: DATE: RE: CERTIFICATION OF EXECUTIVE SESSION HELD IN CONFORMANCE WITH LAW WHEREAS, the Board of Supervisors has this day adjourned into Executive Session in accQrdance with a formal vote of the Board, and in adcordance with the provisions of the Virginia Freedom of Information Act; and WHEREAS,' the Virginia Freedom of Information Act effective Ju].y 1, 1989, provides for certification that such Executive Session was conducted in conformity with law. NOW, TtlEREFORE, BE IT RESOLVED that the Board of County Supervisors does hereby certify that to the best of each member's knowledge, i) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in the Executive Session to which this certification 'applies, and ii) only such public business matters as were identified in the Motion by which the Executive Session was convened were heard, discussed or considered by the Board. No member dissents from this certifi- cation. Vote: (by roll call) The Board being polled, the vote was as followS: AYES: NAYS: ABSENT DURING VOTE: ABSENT DURING MEETING: **CERTIFIED~* CLERK TO THE BOARD