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08-25-1993 PacketMeeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA August 25, 1993 Item Number: Page 1 ofl 2oao Subject: COUNTY ADMINISTRATOR'S COMMENTS County Administrator's Comments: Board Action Requested: Summary of Information: Ms. Mary Ann Harmon, President of the Friends of the Library, will be present to make brief comments regarding the work of the Committee. Preparer: ~t/~q~j ~. ,,O_f~:L Theresa U_. Pitts County Administrator: ~ Attachments: Yes ~ N o ~tle: Clerk to Board of Supervisors --'-:- 0 ir ~0 n< 00~ OFFICE OF THE MAYOR CITY HALL 23~i1~3 .,?: ? '.' . August 16, 1993 The Honorable Art Warren Chairman Board of Supervisors Chesterfield County P. O. Box 40 Chesterfield, Virginia 23832 Dear Art: At this time when we are trying to recover from the destruction of the tornado that hit our city on August 6, 1993, it is good to know that we can count on friends and neighbors such as you and the good people of Chesterfield County. Your generosity in providing a helicopter tour of the damaged areas and in arranging public service announcements on Storer Cablevision in our behalf were greatly appreciated. Your prompt response of assistance to Petersburg is a fine example of regional cooperation to all of us in Southside Virginia. Thank you for leading the way in this effort. R~o~/.~rely' saI~n~ance Mayor RRD/m cc: City Council Valerie A. Lemmie Lane B. Ramsey CITY OF COLONIAL HEIGIITS MUNICIPAL BUILDING 1507 BOULEVARD COLONIAL IIEIGIITS, VIRGINIA 23834 80,4-520-9359 OFFICE OF THE MAYOR August 17, 1993 The Honorable Arthur S. Warren Chairman Chesterfield County Board of Supervisors Post Office Box 40 Chesterfield, Virginia 23832 Dear Art: On behalf of all of the citizens in our community, I take this opportunity to thank the County of Chesterfield for their extraordinary efforts in providing assistance to the City of Colonial Heights during the tornado devastation on August 6. Fortunately, tragedies such as this are few, but we are so grateful to Chesterfield for the spirit of regional cooperation displayed without hesitation during this crisis. Without the help from our neighbors, the state-of-the-art equipment and the dedication and expertise made available to us, it would have been impossible to provide the response necessary in a situation of this magnitude. Again, thank you for the community spirit and caring during this very difficult time. Sincerely, ~a ~~ B. McNeer Mayor JBM:rcs City of Colonial Heights OFFICE OF THE CITY MANAGER August 13, 1993 Lane B. Ramsey County Administrator County of Chesterfield P.O. Box 40 Chesterfield, VA 23832 Dear Lane: We are in the process of trying to recognize all of the people and organizations that assisted us during last weeks tornado. However, I did not want to delay writing you to thank you for the tremendous effort and assistance that was provided to us by Chesterfield County. Please convey our sincere thanks to all concerned from your organization. The success of our e~brt could not have been possible without the assistance of the dedicated employees and volunteers from Chesterfield County. City Manager RET:kr CC: The Honorable Mayor and Members of City Council Steven O. Sheffield, Police Chief A. G. Moore, Jr., Fire Chief 1507 BOULEVARD, COLONIAL HEIGHTS, VA 23834 (804) 520-9265 WASHINGTON, D.C. 20510 August 10, 1993 Mr. Arthur S. Warren Chesterfield County Board of Supervisors P.O. Box 40 Chesterfield, Virginia 23832-0040 Dear Mr. Warren: Thank you for taking the time to contact me regarding the recommendations of the Base Closing Commission. I share your concerns in this matter. There has been a concerted effort in recent years to close or consolidate unneeded military bases as part of a wide-ranging effort to balance the budget. The breakup of the Warsaw Pact coupled with the collapse of the Soviet Union has allowed this process to be accelerated. While most agree that the Department of Defense's current base structure is larger than necessary to meet current needs, there are differences of opinion concerning which bases should be closed. Throughout the base closing process, I worked closely with the Virginia Congressional Delegation. monitored the review process carefully, travelled extensively throughout the Commonwealth for field hearings and conducted numerous strategy sessions. We Virginia has received more defense dollars per resident -- $2,741 -- than any other state. In 1991, Virginia received $17.2 billion in defense expenditures, ranking third after California and Texas. That level of spending and the very sizeable military presence in Virginia mean that military drawdown will have a significant, unavoidable impact. While Northern Virginia and the Tidewater area experienced some cuts, we were able to retain Norfolk Naval Shipyard, Oceana Naval Air Station, Fort Lee and Fort Monroe. All those facilities had been added to the list by the Commission for closure or relocation. Fortunately, Virginia once again proved to be a leader when confronting military drawdown, with the creation of Virginia's Defense Conversion Commission. August 10, 1993 Page 2 There is no denying that Virginia will face some difficult economic adjustments, but I believe we are better prepared than other states to face the challenge. Again, thank you for contacting my office. Please be assured that I will continue to speak out strongly on behalf of Virginia as we downsize our military and shape our forces for the post-Cold War world. With best wishes, ~~Jo'hn W. Warn~er JWW/ehe Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS August 25, 1993 AGENDA Item Number: Page 1 of ~,,, 13 .A. Subject! Recognition of County Employees for Their Efforts During the August 6, 1993 Tornado County Administrator's Comments: Board Action Requested: Summary of Information,,! Mr. Ramsey will make a presentat%on recognizing employees for responding to needs of citizens and jurisdictions during the August 6, 1993 tornado. County local Preparer: %f~X-, ~)'7. Theresa M. Pi~~ County Administrator: Attachments: , ~ Yes No Title: Clerk to Board of Supervisors Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page i of 2 August 25, 1993 AGENDA Item Number:. 6.a. DEFERRED Subject: Adoption of an Ordinance Regulating the Use of Security Alarms Within the County and Providing for the Payment of a Service Charge for Excessive False Alarms County Administrator% Comments: Board Action Requested: Adoption of the attached ordinance. Summary of Information: This item was deferred from the July 28 meeting. A public hearing was held March 10, 1993 on a false alarm ordinance which will require all residential, commercial and industrial property owners to purchase a security alarm permit and will establish service fees for excessive false alarms that are responded to by the County police department. The Board deferred consideration of the ordinance to afford Staff the opportunity to meet with representatives of the security alarm industry and other concerned members of the public. On April 8, Staff attended the monthly dinner meeting of the local Security Alarm Association to discuss the new ordinance, and subsequently met on May 13 with representatives of the alarm industry and members of the alarm user community to discuss the new ordinance. As a result of these meetings, staff made several changes to the ordinance to meet the concerns expressed by alarm users and the alarm industry. The most significant changes are (a) eliminating the twenty five dollars ($25.00) permit fee, (b) lowering the service fees for excessive alarms to be consistent with the fees charged in Henrico and Richmond: $50~ $75, $100 and $125 for the third, fourths fifth Steven L. Coun~ Administrator: ~ ~ (Continued) Preparer: . ~ Title: County Attorney 0603:2947.5(2692.1) Yes ~-~ No Attachments: 004 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 ,Summary of Information: (Continued) and sixth false alarm respectively; (c) providing an appeals process for those who believe they have been inappropriately fined for an excessive alarm; and (d) clarifying the definition of "false alarm". Also, as requested by the Fire Deparment, fire alarm responses have been excluded from the ordinance. The recommended ordinance should reduce the number of false alarms and allow the more efficient use of existing police resources. Some time will be required, however, for IST to develop and implement the computer system which will be used by the police and accounting departments to implement this program. Staff recommends that the ordinance not become effective until January 1, 1994 to allow time for the software to be completede oo ' I AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY ADDING A NEW CHAPTER 2.1 RELATING TO ALARM SYSTEMS AND PROVIDING FOR A PENALTY BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That the Code of the Count_ of Chesterfield, 1978, as amended, is amended by adding a new Chapter Z1 as follows: CHAPTER 2.1 ALARM SYSTEMS Sec. 2.1-1. Purpose. It is the purpose of this chapter to regulate the use and operation of alarm systems in order to reduce the number of false alarms, to promote the public health, safety, and welfare, and to protect property in the county. Sec. 2.1-2. Definitions. For the purposes of this chapter, the following words and phrases shall have the following meanings: Alarm system. Any assembly of equipment or a device designed to detect and signal the unauthorized intrusion, attempted burglary, robbery, other criminal activity, or hazard at the protected premises. For the purposes of this chapter, the term "alarm system" refers to all systems which are designed to attract the attention and response of county police, including alarm bells, horns, sirens and lights, which are either audible or visible beyond the lot lines of the protected premises. Automated Dialing Device. Refers to an alarm system which automatically sends over regular telephone lines, by direct connection or otherwise, a prerecorded voice message or coded signal indicating the existence of the emergency situation that the alarm system is designed to detect. Chief of Police. The Chief of the Chesterfield County Police Department or his designee. False alarm. Any communication generated by or as a result of an alarm system that results in a response by police personnel and which upon investigation reveals no evidence or indication of criminal activity or other hazard. False alarms shall include negligently or accidentally activated signals; signals which are the result 0603:2692.2 - 1- 00t of faulty, malfunctioning or improperly installed or maintained equipment; signals which .are purposely activated to summons the police in nonemergency situations; and alarms for which the actual cause is not determined. False alarms shall not include signals activated by weather conditions or other causes which are identified and determined by the chief of police to be beyond the control of the owner. Hazard. An event requiring urgent attention and to which police personnel are expected to respond. Permit homer. The owner or tenant of residential, commercial or industrial premises upon which an alarm system has been placed for the purpose of detecting a hazard. Sec. 2.1-3. Intentional false alarms. Any person Who without just cause knowingly and willfully activates an alarm system and thereby causes a false alarm shall be guilty of a class one misdemeanor which shall be punishable by fine and/or imprisonment as set forth by state law. Sec. 2.1-4. Permit required: (a) Every owner or tenant of residential, commercial or industrial premises protected by an operative alarm system within the County shall obtain a permit for the continued operation of the system within 90 days from the effective date of this ordinance. Owners or tenants who purchase and have installed alarm systems after the effective date of this ordinance shall obtain a permit within 30 days of installation. Application for the permit shall be made on forms available from the police department and shall include the following information: (1) The applicant's name, address, and home and business telephone numbers. (2) The names, addresses and telephone numbers of the owners of any premises with an alarm system and the address and phone number of the premises themselves. (3) The names, addresses and home and business telephone numbers of at least two persons to be contacted in the event of the activation of the alarm system and who are authorized to secure the premises. (4) A general description of the type of alarm system, including whether the system is audible or silent and whether the system is monitored and by whom. -2- 0603:2692.2 o07 one hundred dollars ($100.00) for the fifth false alarm, and one hundred twenty five dollars ($125.00) for the sixth false alarm and each false alarm thereafter in each calendar year originating from the protected premises. The service charge shall be due upon receipt of the bill and shall be payable to the county treasurer. Sec. 2.1-7. Failure to pay service charges of civil penalties; revocation of permit. (a) All service charges or other charges assessed against the owner or tenant of residential, commercial or industrial premises protected by an alarm system shall be due and owing to the county treasurer. In the event legal action is necessary to collect the service charges and/or civil penalties, the owner or tenant shall be required to pay a 10% collection fee to the county and all court costs necessary to collect such funds. (b) The failure of a permit holder to pay any service charge assessed under this chapter within thirty (30) days shall constitute grounds for the revocation of an alarm system permit by the chief of police. The continued operation of an alarm system by the owner or tenant of premises protected by an alarm system after notification by first class mail that the permit has been revoked shall constitute a class four misdemeanor, carrying a penalty of up to two hundred fifty dollars ($250), and each day of continued operation shall constitute a separate offense. (c) An alarm permit that has been revoked pursuant to subsection (a), of this section may be reinstated by the chief of police upon payment of all outstanding civil penalties, fees, costs and service charges plus a reinstatement fee of fifty dollars ($50.00). Sec. 2.1-8. Appeals. (a) Any person who believes that a service fee has been wrongfully assessed against him may appeal such assessment by submitting a letter to the chief of police within ten (10) days of receiving the service fee bill. The letter shall contain the person's name, complete address and telephone number, the reasons for disputing the fee and any other written evidence which might justify a change in the assessment. (b) The chief of police shall consider the evidence presented and render a written decision within ten (10) days of his receipt of the appeal request, unless an extension has been agreed upon by both parties. The chief of police shall have the authority to waive, or rescind in whole or in part, a service fee if he believes that there is insufficient evidence to fully support the imposition of said service fee. (c) The chief of police may consider the following factors in reaching a determination on the appropriateness of an assessed service fee: 0603:2692.2 009 evidence of attempts bY the person against whom the service fee is assessed to eliminate the cause of false alarms, such as: (i) installation of new equipment; (ii) replacement of defective equipment; (iii) inspection and repair of the system by an alarm system technician; (iv) specific formal training of alarms users. (2) evidence that the false alarm was caused by an electrical storm, hurricane, tornado~ blizzard, or other acts of God. (3) evidence that the false alarm was caused by the disruption of telephone and/or electrical circuits beyond the control of the alarm user or the user's monitoring company and the cause of such disruption has been corrected. (4) evidence that the alarm system which caused the false alarm has been disconnected and removed from the protected premises. Nothing in this section shall be interpreted to require the waiver or rescission of the service fee in appeals which meet any or all of the aforesaid factors. Such factors are intended as guidelines only and shall not prevent the chief of police from granting appeals for additional reasons. Sec. 2.1-9. Automated Dialing Device. It shall be unlawful for any person to install, sell, lease or use, or cause or allow to be installed, sold, leased or used an automated dialing device or system which is set or programmed to directly dial, call or in any other manner make direct contact with the County's enhanced 911 emergency telephone system. All automated dialing devices shall be required to connect to an emergency seven digit number designated by the county to the alarm user at the time of permit application. A violation of this section shall constitute a class 1 misdemeanor which shall be punishable by fine or imprisonment as set forth by state lawo (2) This ordinance shall become effective January 1, 1994. 0603:2692.2 o o' ALARMS - CHESTERFIELD POLICE DEPT. 1988 TO 1992 TOTAL ALARMS 10,000 8,000 6,000 ................................... 7,913 ..... 7,238 ........ 5;958 .... 5,602 .6,1.8. Q 4,000 2,000 0 1988 1989 1990 1991 1992 YEAR CHESTERFIELD COUNTY POLICE DEPARTMENT FALSE ALARMS FOR 1992 8,000 6,000 4,000 2,000 0 ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: Page ~- of: August 25, 1993 Item Number: Subject: DEFERRED NOMINATIONS TO BOARDS AND COMMITTEES Board of Appeals for Virginia Uniform Statewide Building Code and Youth Services Citizen Board Count~ Administrator's Comments: Board Action Requested: Summar~ of Information: Attached is a list of appointments deferred from the Board meeting on July 28, 1993. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless rules are suspended by a unanimous vote of the Board. Nominees are voted on in the order in which they are nominated. BOARD OF APPEALS FOR VIRGINIA UNIFORM STATEWIDE BUILDING CODE At its meeting on July 28, 1993, the Board reappointed Mr. C. G. Humphrey and appointed Mr. Bob Olsen and Mr. Wolfgang Webner to serve on the Board of Appeals for Virginia Uniform Statewide Building Code. Terms for these members will expire June 30, 1996. Staff has contacted several professional organizations for nominees and are anticipating recommendations in early September due to the meeting schedules of the organizations. Preparer: ~',~ 0~ 779~ Theresa M. Pitts County Administrator: Attachments: ~ Yes No Title: Clerk to Board of Supervisors 013 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page : of: Summary of Information: (Continued) The following terms have expired: Mr. Robert J. Leipertz ~-~;~ Mr. A. W. Dunbar Mr. G. Warren Vaughan These members have expressed a desire to continue serving. Terms are effective immediately with one term expiring June 30, 1994 and the other two terms expiring June 30, 1995 (in order for the terms of the Board to remain scattered). A nomination/appointment also needs to be made to fill the term Yacated by Dr. J. Van Bowen, Jr., who has moved from the County. Term is effective immediately and will expire July 31, 1994. The Board is composed of nine members and all members represent the County at-large. ¥OWI'H SERVICES CITIZEN BOARD At its meeting on July 28, 1993, the Board deferred consideration of nomination/appointment for a member to serve on the Youth Services citizen Board, representing Midlothian District. Appointment will fill the unexpired term of Mr. Joseph E. Speidel (adult representative), which term is effective immediately and will expire June 30, 1994. MARVIN J. CANTOR, F.A.I.A. ~\ R( ~ I ITE(~'I'I.) I-~Al ( ' ' N M[;',,II:~ER()I" It!E \M[M(A iNsllltrl[ ()~r AI'~(iItlII'.~ !'~ August 9, 1993 Board of Supervisors Chesterfield County ¢/o William D. Dupler P.O.Box 40 Chesterfield, VA 23832 Re: Chesterfield County Building Code Board of Appeals Board of Supervisors, Chesterfield County, VA; The executive committee of the BOCA/VSAIA Professional Chapter/t7 of Virginia is pleased to recommend to the Board of Supervisors, the name of Robert N. Meyer, AIA for an appointment to Chesterfield's Building Code Board of Appeals. Mr. Meyer is presently a member of the American Institute of Architects, Chairman of the BOCA/VSAIA Professional Chapter, and has been a resident of Chesterfield County for approximately 30 years. He has been associated with the architectural firm of Balzer & Associates for the last 7 years. As an associate member of the Regulatory Effectiveness Advisory Committee (REAC) for Virginia's Board of Housing, as well as a long time participant in the BOCA Building Code Change heatings and processes, Mr. Meyer can bring to the Board a unique combination of experience, expertise, and interest in code matters. Please do not hesitate to contact the undersigned for any additional information you may wish. Rg~pgctful ly_yours,,,/5~ L~ Secr~y, BOCA/VSAIA Professional Chapter fi7 Chair, Faiffax County Building Code Board of Appeals MJC/m 90()[tttA,Mll. I()N I)lxt\' I' · I,\IRt \X \'lis(' ·,INI\' 22111-/ 38, 7}I) 2~10-22B7 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Auqust 25, 1993 Item Number: Page ff., of ~' Subject: Streetllght Installation Cost Approval Deferrals County Administrator's Comments: Board Action Requested: This item requests Board approval of deferred St reet light Installation Cost Approvals for the Clover Hill and Matoaca Districts, deferred from the meetings noted. Summary of Information: Streetlight requests from individual citizens or civic groups are re- ceived in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotation is received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: Streetlights should be located at intersections; There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; CONTINUED NEXT PAGE Preparer: Ri~h'ard~. ~gElf'i~,h_, ~P.E County Administrator: Attachments: Yes ~ N o Title: Director Environmental Engineering CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page Summary of Information: (Continued) Petitions are required and should include 75% of resi- dents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately ad3acent to the intersection. Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds for the st reet light installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the pro3ect and staff will so notify the requestor. A deferral will be brought before the Board again when specified. CLOVER HILL DISTRICT: * Pecan Terrace, in the end of the cul-de-sac Deferred from the February 24, 1993 meeting. Cost to install light: $2,219.00 Does not meet minimum criteria for intersection or vehicles per day. Clover Hill Streetllght Funds Status (unaudited): Requested Effective Balance Forward Expenditure Balance Remaining $19,926.00 $2,219.00 $17,707.00 MATOACA DISTRICT: * Intersection of Foster Avenue and Loyal Avenue Deferred from the January 13, 1993 meeting. Cost to install light: Sl,393.00 Does not meet minimum criteria for vehicles per day or petition. CONTINUED NEXT PAGE I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of~ Summary of Information: (Continued) * Intersection of Foster Avenue and Gandy Avenue Deferred from the January 13, 1993 meeting. Cost to install light: Sl,452.00 Does not meet minimum criteria for vehicles per day or petition. Matoaca Street light Funds Status (unaudited) Balance Forward S14,242.00 Requested Expenditure Sl,393.00 1,452.00 Effective Balance Remaining S12,849.00 11,397.00 O! 7 'l STREETLIGHT REQUEST Clover Hill District REQUEST RECEIVED: September 17, 1991 ESTIMATE REQUESTED: January 10, 1992 ESTIMATE DAYS ESTIMATE RECEIVED: July 15, 1992 OUTSTANDING: 187 COST TO INSTALL STREETLIGHT: S2219.00 NAME OF REQUESTOR: Fred Little ADDRESS: 12906 Pecan Terrace, Midlothian, VA 23113 PHONE NUMBER: HOME - 744-1950 WORK - 755-5369 REQUEST IS LOCATED AT THE INTERSECTION OF REQUEST NOT AT AN INTERSECTION. IS Pecan Terrace, in cul-de-sac REQUESTED LOCATION IS A POLE ALREADY EXISTS AT THIS LOCATION. POLICY CRITERIA: INTERSECTION: VEHICLES PER DAY: PETITION: Not Qualified, location not an intersection Not Qualified, less than 400 VPD Qualified COMMENTS: Location approved at the January 8, 1992, Board meeting. Deferred from the August 26, 1992, Board meeting to the February 24, 1993, meeting. Deferred from the February 24, 1993 Board meeting to the August 25, 1993, meeting. During last deferral period, the quoted cost estimate of S2036.00 expired. Cost currently quoted is the latest received from Yirginla Power and refelects an increase of $213.00. Attachments? No REQUEST RECEIVED: November 30, 1992 STREETLIGHT REQUEST Matoaca District ESTIMATE REQUESTED: December 2, 1992 ESTIMATE DAYS ESTIMATE RECEIVED: December 15, 1992 OUTSTANDING: 13 COST TO INSTALL STREETLIGHT: $1393.00 NAME OF REQUESTOR: Melvin Jackson ADDRESS: 3418 Foster Avenue, Ettrick, VA 23803 PHONE NUMBER: HOME- 526-8525 WORK- 524-5217 [ X i REQUEST IS LOCATED AT THE INTERSECTION OF Foster Avenue and Loyal Avenue REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS POLE ALREADY EXISTS AT THIS LOCATION POLICY CRITERIA: INTERSECTION: VEHICLES PER DAY: PETITION: Qualified Not Qualified, less than 600 VPD Not Qualified, less than 75% of residents within 200 feet. COMMENTS: Requestor states: "Street lights are requested due to dark- ness, traffic speeding, individuals walking up and down through the neighborhood." Deferred from the January 13, 1993 Board meeting. Attachments? No 019 REQUEST RECEIVED: November 30, 1992 STREETLIGHT REQUEST Matoaca District ESTIMATE REQUESTED: December 2, 1992 ESTIMATE DAYS ESTIMATE RECEIVED: December 15, 1992 OUTSTANDING: 13 COST TO INSTALL STREETLIGHT: $1452.00 NAME OF REQUESTOR: Melvin Jackson ADDRESS: 3418 Foster Avenue, Ettrick, VA 23803 PHONE NUMBER: HOME - 526-8525 WORK - 524-5217 REQUEST LOCATED AT THE INTERSECTION OF IS Foster Avenue and Gandy Avenue REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS POLE ALREADY EXISTS AT THIS LOCATION POLICY CRITERIA: INTERSECTION: VEHICLES PER DAY: PETITION: Qualified Not Qualified, less than 600 VPD Not Qualified, less than 75% of residents within 200 feet COMMENTS: Requestor states: "Street lights are requested due to dark- ness, traffic speeding, individuals walking up and down through the neighborhood." Deferred from the January 13, 1993 Board meeting. At t achment s ? No 0 0' Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA August 25, 1993 Item Number: Page 1 of!, Subject: Set per lot cash proffer amounts for FY94. Count~ Administrator's Comments: Board Action Requested: 1) Set FY94 per lot cash proffer amount at $4064 per lot for previously approved zoning cases. 2) Set FY94 per lot cash proffer amount at a level not to exceed $5,043, for future zoning S cases, o ummary or Information,! On July 28, 1993 staff held a worksession with the Board of Supervisors to review the cash proffer policy, methodology, and facility calculations. At that worksession, the Board considered the FY94 per lot cash proffer amount for previously approved zoning cases. The per lot amount for previously approved zoning cases is eligible to be increased from $4,000 to $4,064 per lot. The $64 increase represents the adjustment in the Marshall Swift Building Cost Index. This adjustment was included as a part of the adopted Cash Proffer Policy in the spring, 1990. At that same worksession, the Board also considered the FY94 per lot cash proffer amount for future zoning cases. The per lot amount for FY94 can be set at any amount so long as the new level does not exceed $5,043 per lot. The $5,043 is the total net cost of all the capital facilities for which the county accepts cash proffers. Preparer: County ~Administrator: Attachments: ~ Yes No Title: Director, Budget and Management I# Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA August 25, 1993 Item Number. Page 1 o£ l 7oBo Subject: Interjurisdictional Agreement with Health Center Commission Count~ Administrator's Comments: Board Action Requested: Approve interjurisdictional agreement with the Chesterfield Health Center Commission. Summary of Information: Pursuant to a resolution adopted by the Board of Supervisors earlier this year, under the provisions of Chapter 37 of the Code of Virginia, the Health Center Commission assumed operational responsibility for the Lucy Corr Nursing Home. The agreement which is attached provides a general outline of mutual support activities which will assist the Commission in its efforts to become a self-sufficient operation with minimal impact on the County's General Fund. Prepare '~~~ ~f/~~._ .~ obert ¥ Masden County Administrator. ~(~ Attachments: Yes ~-~ N-o ~tle: Deputy CountyAAdministrator INTER JURISDICTIONAL AGREEMENT BETWEEN CHESTERFIELD COUNTY AND THE CHESTERFIELD HEALTH CENTER COMMISSION WHEREAS since 1970, the County of Chesterfield, Virginia ("County") has owned and operated a nursing home currently named the Lucy Corr Nursing Home ("Nursing Home"); and WHEREAS, on January 13, 1993, the Board of Supervisors, pursuant to Chapter 37, Title 15.1, Code of Virginia, 1950, as amended, created a Chesterfield County Health Center Commission ("Commission") for the purpose of operating the Nursing Home; and WHEREAS, the County has donated 27.5967 acres to the Commission representing the existing nursing home site and a site for future expansion; and WHEREAS, pursuant to §§ 15.1-1514, et. seq., the County and the Commission are empowered to enter into this interjurisdictional agreement providing for the continued operation of the Nursing Home; WlTNESSETH' That for and in consideration of the mutual undertakings of the parties, the County and the Commission covenant and agree as follows: 1. Effective July 1, 1993, the Commission shall operate the Nursing Home in a professional and cost-effective manner providing high quality nursing home care for its residents. The County and the Commission agree that the Commission and the County are separate legal and management entities. 0800:4665.6 (8/19/93 2:00 p.m.) -1- bo Subpart G; C. d. 2. The Commission shall use the 27.5967-acre site donated to the Commission by the County for a Nursing Home or Nursing Home related activities or such other activities as are approved by the Board of Supervisors. 3. Funding of a new or expanded Nursing Home shall be accomplished independently without County support or in a cooperative arrangement approved by the Board of Supervisors. 4. The County hereby conveys to the Commission and the Commission accepts the following obligations under the Hill-Burton Act: a. The obligation to provide uncompensated services pursuant to 42 C.F.R. 124, Subpart F; The obligation to provide community service pursuant to 42 C.F.R. 124, The right of Federal recovery under 42 C.F.R. 124, Subpart H; and The obligations assumed by the Commission under a, b and c are subject to funds being provided to the Commission by the County. The obligations as set forth above of the Commission shall be limited to the extent only of funds provided to the Commission to fulfill said obligations. 5. The County shall transfer to the Commission the remaining one-half of the current fiscal year's budgeted transfer pursuant to the Hill-Burton Act less the subsidy amount used for payroll since July 1, 1993, upon execution of this Agreement. The remaining one-half will be paid to the Commission in January of 1994. Thereafter, the County Administrator will request in his budget annual appropriations to transfer funds to 0800:4665.6 -2- (8/19/93 2:00 p.m.) the Commission under the Hill-Burton Act until such obligation is retired on February 7, 1996. Appropriations for a fiscal year will be transferred to the Commission semi-annually in July and January of that fiscal year. 6. Both the County and the Commission recognize that the Commission will operate the Nursing Home as a financially and operationally independent entity except as reflected by commitments contained in this Agreement. 7. Effective July 1, 1993, the County conveys to the Commission and the Commission accepts in its current condition all title and interest in all personal property located at the Nursing Home which is included in the Nursing Home's fixed asset list as of the date of this Agreement on file at the Nursing Home. 8. Effective July 1, 1993, the County transfers to the Commission all accounts receivable or other financial assets identified on County documents as belonging to the Nursing Home. Effective July 1, 1993, the Commission accepts all encumbrances and financial obligations identified on County documents as of the date of this Agreement as belonging to the Nursing Home. Effective July 1, 1993, the County assigns and the Commission accepts any contractual commitments inuring to the benefit of the Nursing Home including, but not limited to, contract, lease or procurement obligations. 9. Effective January 1, 1994, all employees identified by the County as working at the Nursing Home shall, for all purposes, be employees of the Commission. Effective July 1, 1993, the Commission assumes any County liability arising out of Nursing Home employees' past, present or future employment relating to leave, vacation, holidays, unemployment obligations, grievances, workers compensation, disciplinary proceedings, Title 0800:4665.6 -3- (8/19/93 2:00 p.m.) VII obligations or any other financial or legal obligations arising out of an employment relationship. 10. Accounting The County agrees to provide to the Commission payroll services from and Human Resources Management at no cost from July 1, 1993 to December 31, 1993. The Commission will transfer funds to the County to cover gross payroll and employer's share of taxes and benefits prior to each bi-weekly pay date. 11. The County agrees to provide to the Commission refuse collection and snow removal by General Services in a manner determined by the County Administrator at no cost from July 1, 1993 to June 30, 1994. 12. The County agrees to provide to the Commission the following services in a manner determined by the County Administrator on an invoiced, cost basis as charged other departments from July 1, 1993 to June 30, 1994: a. Fleet management services; b. Print shop services; c. Independent external auditor; d. Information Systems Technology services; and e. Telecommunication services. 13. If the Commission desires to receive any County services beyond June 30, 1994, the Commission shall transmit such request to the County Administrator by February 1st of each year and, concurrently with adoption of the County budget, the Board of Supervisors shall approve any such services it deems appropriate on an invoiced, recovery of costs basis. 0800:4665.6 -4- (8/19/93 2:00 p.m.) 028 14. The County will provide Risk Management services to the Commission on an actuarially sound cost basis until December 31, 1993. These services may be provided after December 31, 1993 if a mutually acceptable agreement is reached between the parties prior to October 1, 1993. 15. The rights and obligations provided for in this Agreement may only be assigned or otherwise contractually transferred by the Commission upon the approval of the Board of Supervisors. 16. The Commission and the County will provide upon request by either any documents requested by the other in order to administer this Agreement. The County may audit the performance or expenditures of the Commission. 17. This Agreement is dated as of August 25, 1993. COUNTY OF CHESTERFIELD, VIRGINIA By: CHESTERFIELD COUNTY HEALTH CENTER COMMISSION By: 0800:4665.6 -5- (8/19/93 2:00 p.m.) INTER JURISDICTIONAL AGREEMENT BETWEEN CHESTERFIELD COUNTY AND THE CHESTERFIELD .HEALTH CENTER COMMISSION WHEREAS since 1970, the County of Chesterfield, Virginia ("County") has owned and operated a nursing home currently named the Lucy Corr Nursing Home ("Nursing Home"); and ¢ WHEREAS, on January 13, 1993, the Board of Supervisors, pursuant to Chapter 37, Title 15.1, Code of Virginia, 1950, as amended, created a Chesterfield County Health Center Commission ("Commission") for the purpose of operating the Nursing Home; and WHEREAS, the County has donated 27.5967 acres to the Commission representing the existing nursing home site and a site for future expansion; and WHEREAS, pursuant to §§ 15.1-1514, et. seq., the County and the Commission are empowered to enter into this interjurisdictional agreement providing for the continued operation of the Nursing Home; WITNESSETH: That for and in consideration of the mutual undertakings of the parties, the County and the Commission covenant and agree as follows: 1. Effective July 1, 1993, the Commission r,~all will use its best efforts to operate the Nursing Home in a professional and cost-effective manner providing high quality nursing home care for its residents. The County and the Commission agree that the Commission and the County are separate legal and management entities. 2. The Commission shall use the 27.5967-acre site donated to the Commission by the County for a Nursing Home or Nursing Home related activities or such other activities as are approved by the Board of Supervisors. ........ ~, c,f a Should the Commission decide to construct new or expanded Nursing Home ohn,, ,. ....... ,~.u~..4 :~.4 .... ~.+, ....a+r...., t. .... , ...... + · .~...,}~ ............. ~, ......... F~. ...... ., .......... Su~cr'.Ssors facilities, it shall be accomplished by the Commission independently of the County. 4. The County hereby conveys to the Commission and the Commission accepts the following obligations under the Hill-Burton Act: a. The obligation to provide uncompensated se~wices pursuant to 42 C.F.R. 124, Subpart F; b. The obligation to provide community service pursuant to 42 C.F.R. 124, Subpart G; c. The right of Federal recovery under 42 C.F.R. 124, Subpart H; and d. The obligations assumed by the Commission under a, b and c are subject to funds being provided to the Commission by the County. The obligations as set forth above of the Commission shall be limited to the extent only of funds provided to the Commission to fulfill said obligations. 5. The County shall transfer to the Commission the remaining one-half of the current fiscal year's budgeted transfer pursuant to the Hill-Burton Act less the subsidy amount used for payroll since July 1, 1993, upon execution of this Agreement. The remaining one-half will be paid to the Commission in January of 1994. Thereafter, the 2 County Administrator will request in his budget annual appropriations to transfer funds to the Commission under the Hill-Burton Act until such obligation is retired on February 7, 1996. Appropriations for a fiscal year will be transferred to the Commission semi-annually in July and January of that fiscal year. 6. Both the County and the Commission recognize that the Commission will operate the Nursing Home as a financially and operationally independent entity except as reflected by commitments contained in this Agreement. 7. Effective July 1, 1993, the County conveys to the Commission and the Commission accepts in its current condition all title and interest in all personal property located at the Nursing Home which is included in the Nursing Home's fi. xed asset list as of ................. s .......... on .................. ~, ....... assets as shown on the Nursing Home records as of the date of this Agreement. 8. Effective July 1, 1993, the County transfers to the Commission all accounts receivable or other financial assets identified on County documents as belonging to the Nursing Home. Effective July 1, 1993, the Commission accepts all encumbrances and financial obligations identified on County documents as of the date of this Agreement as belonging to the Nursing Home. Effective July 1, 1993, the County assigns and the Commission accepts any contractual commitments inuring to the benefit of the Nursing Home including, but not limited to, contract, lease or procurement obligations. 9. Effective January 1, 1994, all employees identified by the County as working at the Nursing Home shall, for all purposes, be employees of the Commission. Effective ly ,,,../~..~,,,.,h. 1~,..1.,~1:h. ' ' ~-..., ,.,,e I%T..,-M,,-, T-T.--,,~,.. Ju 1, 1993, the Commission assumes ~,_j ..... ,j ........ ., ar:stag · ..-.-.~ ...... , --~.. ...... · ~- ~,., ....... ~ ..... + -..~.... tv. ibilitv pl ............ ~,.,,~ ............... ~, respons oyee eave, .~.~..,.~..o ~ ~.o, ~ ....... for em 1 vacation, holidays, unemployment obligations, grievances, workers compensation, disciplinary proceedings, Title VII obligations or any other financial or legal obligations arising out of an employment relationship. 10. The County agrees to provide to the Commission payroll services from Accounting and Human Resources Management at no cost from July 1, 1993 to December 31, 1993. The Commission will transfer funds to the County to cover gross payroll and employer's share of taxes and benefits prior to each bi-weekly pay date. 11. The County agrees to provide to the Commission refuse collection and snow removal by General Services in a manner determined by the County Administrator at no cost from July 1, 1993 to June 30, 1994. 12. The County agrees to provide to the Commission the following services in a manner determined by the County Administrator on an invoiced, cost basis as charged other departments from July 1, 1993 to June 30, 1994: a. Fleet management services; b. Print shop services; c. Independent external auditor; d. Information Systems Technology services; and e. Telecommunication services. 13. If the Commission desires to receive any County services beyond June 30, 1994, the Commission shall transmit such request to the County Administrator by February 1st of each year and, concurrently with adoption of the County budget, the Board of 4 Supervisors shall approve any such services it deems appropriate on an invoiced, recovery of costs basis. 14. The County will provide Risk Management services to the Commission on an actuarially sound cost basis until December 31, 1993. These services may be provided after December 31, 1993 if a mutually acceptable agreement is reached between the parties prior to October 1, 1993. 15. The rights and obligations provided for in this Agreement may only be assigned or otherwise Contractually transferred by the Commission upon the approval of the Board of Supervisors. 16. The Commission and the County will provide upon request by either any documents requested by the other in order to administer this Agreement. ~r~ r~ .... ,. ..... 17. This Agreement is dated as of August 25, 1993. COUNTY OF CHESTERFIELD, VIRGINIA By: CHESTERHELD COUNTY HEALTH CENTER COMMISSION By: 5 CHESTERFIELD COUNTY LUCY CORR NURSING HOME MEMORANDUM JCAHO Accredited TO: FROM: DATE: SUBJECT: Honorable Members, Board of .~ervisors Edmunds, Chairman /,~'~/f Wayne Chesterfield County HealthU~nter Commission August 25, 1993 Major Development Issues I am writing on behalf of the Chesterfield County Health Center Commission to express our sincere appreciation for the very constructive assistance of Lane Ramsey and Robert Masden in the development of a positive working agreement between the County and the Commission to be presented for your approval today. We believe the agreement is in the best interest of both the Commission and the County. We also believe the Commission and the County are facing several major issues at the present time which will require our cooperative efforts to revolve: 1. Construction/financing of a replacement Nursing Home, Response to competitive Certificate of Need Applications; and, 3. Use of land adjacent to the Nursing Home. As you know, there are currently two competing proposals for Certificates of Need (CON) for the construction of hospitals in central Chesterfield County. Each applicant has indicated a desire to work closely with the Commission if successful in its CON request. Each has appeared before the Commission earlier this year and has indicated a desire to appear again before the Commission to further elaborate on its Certificate of Need proposal and to explore working arrangements with the Commission. Because of the importance and magnitude of these issues and their potential impact on the County and the Commission, we see a need for close collaboration between the Board of Supervisors and the Commission. To insure that the Commission and the Board are working in concert on these issues, we recommend that the Board appoint a subcommittee to work with the Commission to resolve these policy issues in our mutual best interests. 6800 Lucy Corr Court P.O. Drawer 170 Chesterfield, Virginia 23832 Telephone: (804) 748-1511 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS August 25, 1993 AGENDA Item Number: Page 7oCo O~ 2 Subject: Expansion of Curbside Recycling Program ,C0unt~ Administrator's Comments: Board Act~o'- n Requested: Approval of Expansion of Curbside Recycling Program to 40,000 homes effective April 15, 1994 Summal7 of Information: Since 1990 the County has participated in a curbside recycling program which is administered by the Central Virginia Waste Management Authority (CVWMA). The curbside program is an integral part of the County's efforts to meet state mandated recycling goals. The Central Virginia Waste Management Plan, which was prepared and submitted to the Department of Environmental Quality, Waste Division calls for the County to have 30,000 homes in the curbside program by the end of 1993. The County currently has 12,300 homes in the program. The service currently costs $1.50 per household per month. This price will continue until April 15, 1994 when the current contract expires. The CVWMA requested proposals for a new contract and is ~n final negotiations with the firm that submitted the most attractive proposal. The new contract will differ from the existing contract in that it will provide for every other week collection as opposed to weekly collection, mixed paper has been added to the recycling stream (i.e., junk mail, phone books, magazines, cereal boxes, etc.) and the cost will be significantly reduced. Prepar~/~-'7~ ~_~ '/~ tie: Director, ~william H." I-IOW;~l~ County Administrator: c~ Attachments: ~ Yes N o General Services r# 028 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page : of: Summary of Information: (Continued) In response to citizen demand for curbside recycling, and at the request of the Board, staff examined the available funding for curbside recycling and estimated the costs to increase the County's participation in the program. Any increase in service prior to April will require an outright purchase of the recycling bins at a cost of $4.75 each° The FY 94 appropriation for curbside recycling is $252,000. Because the new rates become effective April 15, 1994 staff recommends expanding the program to 40,000 homes effective that date. Bins to collect recycled material will be amortized in the new contract. The cost of expanding the program to 40,000 homes will exceed the current budget amount by $19,500 and will be absorbed in the Management Services Division. The cost for 40,000 homes in FY 95 will be addressed in the FY 95 budget submission and is estimated to be $475,000 versus the $252,000 which is budgeted for FY 94. Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Aug. st ~: ~.~ Item Number: Page i of 2 7,De Subject! Supplemental FY93 Revenue Sharing Program Co, unty Administrato,r's, Comments: Board Action Requested: The Board is requested to appropriate funds and designate projects for the FY93 supplemental "revenue sharing" highway improvement program. Summar-y ,o,,f Informati0n,! BAOKGROUND: The Virginia Department of Transportation (VDOT) has advised the County that up to $200,000 in supplemental "revenue sharing" funds are available for FY93. To maximize the amount of funding available for County road improvements, staff is recommending that the Board match VDOT's supplemental funds with $200,000 from the Capital Reserve. The County's Revenue Sharing Project Development Schedule adopted by the Board on May 12, 1993, should be revised to reflect the supplemental allocation. RECOMMENDATION: Staff recommends that the Board 1) appropriate $200,000 from the Capital Reserve for the FY93 Supplemental Revenue Preparer: ,~ ~.o. County Administrator,~/~2~ .Attachments: Ye~ No Title: Director of Transportation '] # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2,,,, of 2 Summary of Information: (Continued) Sharing Program, 2) adopt the attached resolution designating the FY93 supplemental funds for Ledo Road, and 3) approve the updated Revenue Sharing Project Development Schedule. Budqet and Management Comments: The reserve for capital projects was established to reduce the County's dependance on debt by ensuring that each year a given percentage of current budgeted funds would be set aside to fund projects that historically would have been funded by debt. The amount added to the reserve for FY94 was $3.5 million or 3% of general government operating expenditures. The adopted budget allocated $2,793,000 for the current CIP, leaving $707,000 which has been added to the reserve. This $707,000, along with other funds in the ~reserve, brings the total current balance of the reserve to $790,721. Use of $200,000 will leave an available balance of $590,721. James J.L. Steg~aier, Director CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors, held at the Courthouse on August 25, 1993, at 3:00 p.m. WHEREAS, Section 33.1-75.1 of the Code of Virginia permits the Commonwealth Transportation Board to make an equivalent matching allocation to any County for designations by the governing body of up to 25% or $500,000, whichever is greater, of funds received by it during the current fiscal year pursuant to the "State and Local Fiscal Assistance Act of 1972" for use by the Commonwealth Transportation Board to construct, maintain, or improve primary and secondary highway systems within such County; and WHEREAS, the Virginia Department of Transportation (VDOT) has notified the County that $200,000 is the maximum amount of Chesterfield County funds that will be matched by the State as a supplemental FY92-93 allocation. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors appropriates $83,700 from the Capital Reserve and $116,300 from the Industrial Access Road Account for a total of $200,000 for the FY92-93 Supplemental Allocation Program and requests VDOT to provide an equivalent match. BE IT FURTHER RESOLVED, that the supplemental funds be allocated for the project: FY92-93 following $400,000 Ledo Road (Route 795) paving from Route 360 to one mile north of Route 360 ($200,000 VDOT and $200,000 County) Vote: Certified By: Theresa M. Pitts, Clerk to the Board of Supervisors 032 LEDO ROAD 033 ,--,, ,== ~ PROPOSED IMPROVEMENT 000 000 000 ~ ~ ~ ~oo ooo ~ ~ ~oo°°§ gOOoo oo§oo°°§ §§§ ooo ~ ooo ooo O 0 ..... qqq · ~ ooo ooo m g oo§ §§§ ooo zo. ~ ~o- ~ ~ Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS August 25, 1993 AGENDA Item Number:. Page.,z of 2 7.E.1. Subject: Appointment of Directors to the Greater Richmond Transit Company Board of Directors to be Elected on October 20, 1993 ~ County Administrator's Comments: Board Action Requested~ ha_r__.t_e.%.,,tlz~¢L6 an5 a;~cint t/~ cuunE~T~recT'or~ to Ehe GRTC Board for a one~ nd/-~uthorize the County Administrator or his designee to appear at the October 20, 1993 GRTC annual meeting to vote for t~e Directors appointed by the Board and by Richmond City Council. ~-~--.~ Summary of Information: u~"~'"~ % On July 1, 1989, Chesterfield County became an equal owner with the City of Richmond of GRTC. Under the GRTC Articles of Incorporation, the Board is authorized to appoint three County citizens to the six-member GRTC Board of Directors. The Directors serve a one-year term on the GRTC Board. On August 26, 1992, the Board reappointed the following County citizens to represent the County on the GRTC Board: Daniel K. Smith David W. Mathews Harry I. Schutte, Jr. The term for the current GRTC Directors will expire on October 20, 1993, the date of the next GRTC annual share-holder's meeting. Under the GRTC By-laws, the Board may reappoint the current directors to the next one- year term or may appoint new members. ~. current members have expressed their willingness to continue to serve If the Board desires (continued) ~ ~i County Attorney Preparer: ~. a.~ Title: County Administrator: Attachments: ['--] Yes No 038 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page : of~_~. ,~umma~ofIn~rmation:(Continued)~' t~o~in~t~"~ .... ~ ..... riff~~ .... =F~u u~= Councy;s GRTC d~ectors du Doard maetin~, the Dcard'~ Ru!e~ of Procedure --~'ald hmv~be ~ The GRTC Articles also require the County and the City as~ ~RTC's shareholders to vote at the October 20, 1993 annual meeting for the three Directors appointed by the other jurisdiction. The Board should, therefore, authorize the County A~inistrator or his designee to appear at the October 20th annual meeting and vote on behalf of the County for the GRTC Directors appointed by the Board and by City Council. # 036 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: August 25, 1993 Item Number: Page i of 1 7.E.2. Subject: APPOINTMENT Industrial Development Authority Count~ Administrator's Comments: Board Action Requested: Summar~ of Information: At the July 28, 1993 Board meeting, Mr. McHale nominated Mr. Henry Respess to serve on the Industrial Development Authority, representing Bermuda District. Formal appointment is necessary at this time. Term is effective immediately and will expire June 30, 1997. Preparer: Theresa ,~_. Pitts County Administrator: ~~_ Attachments: ~'~ Yes Title: Clerk to Board of Supervisors No # 037· CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA August 25, 1993 Meeting Date: Item Number: Page I of i 7.E.3. Subject: Nomination to the Appomattox Development Corporation (ABIDCO) Basin Industrial Count~ Administrator's Comments: Board Action Requested: Summar~ of Information: The Honorable Whaley M. Colbert (Board representative) and The Honorable J. L. McHale, III (business representative) currently serve on the Appomattox Basin Industrial Development Corporation (ABIDCO). Terms expire September 30, 1993, therefore, the Board needs to nominate members to serve on ABIDCO. Terms will be effective October 1 1993 and expire September 30, 1994. ' Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless rules are suspended by a unanimous vote of the Board. Nominees are voted on in the order in which they are nominated. Preparer: ~~~77. ~/~L Theresa M. Pitts County Administrator: ~ Attachments: [---] Yes N o Title: Clerk to Board of Supervisors 038 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: August 25, 1993 Item Number: Page ~- of ~- 7.E.4. Subject: Appointment to the Drug and Alcohol Abuse Task Force from the Matoaca District County Administrator's Comments: Board Action Requested: Nomination and Appointment Summary of Information: Mr. Colbert wishes to nominate the following individual for appointment to the Drug and Alcohol Abuse Task Force: Ms. Daphne Bennett 19202 Braebrook Drive Colonial Heights, Virginia 23834 (Home Telephone: 520-9151) Ms. Bennett is a resident of Matoaca District and is the Substance Abuse Coordinator for Virginia State University. She is also endorsed by the current and the past Chairmen of the Drug and Alcohol Abuse Tasl~ Force. Barbara L. Bennett County Administrator: ~ Attachments: ~] Yes Title: Director_ Office on Youth No 039 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA August 25, 1993 Item Numbe~. Page ~ of_.~~ Subject',. Street light Installat ion Cost Approval County Administrator's Comments: Board Action Requested!, This item requests Board approval of various St reet l ight Installation Cost Approvals presented by Magisterial District. Summary of Information: St reet light requests from individual citizens or civic groups are re- ceived in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotation is received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; o There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; CONTINUED NEXT PAGE Preparer: ~ ~ ~ ...... Richard M. McElfish, P.E. County Administrator: C,~© Attachments: Yes ~ No Title: Director Environmental Engineering 040 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~' of ~ Summary of Information: (Continued) Petitions are required and should include 75% of resi- dents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. BgRMUDA DISTRICT: * Intersection of Trailtop Terrace and Woodsacre Lane Cost to install light: S952.00 Does not meet minimum criterion for vehicles per day. * Intersection of Birdie Lane and Empire Parkway Lane Cost to install light: S3,133.00 Meets minimum criteria. * Howlett Line Drive, vicinity of 14100 Increase in cost for approved installation due to Board approval post dating the term of the cost estimate. Increase in cost to install light: $42.00 * Fox Knoll Drive, between 14525 and 14519 Increase in cost for approved installation due to Board approval post dating the term of the cost estimate. Increase in cost to install light: $53.00 CONTINUED NgXT PAGg o4.,[ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of~_~ Summar~ of Information: (Continued) Bermuda Streetlight Funds Status (unaudited): Balance Forward Reque st ed Expenditure Effective Balance Remaining $14,256.00 952.00 $13,304.00 3,133.00 10,171.00 42.00 10,129.00 # 04~ REQUEST RECEIVED: STREETLIGHT REQUEST Bermuda District ESTIMATE July 28, 1992 REQUESTED: ESTIMATE DAYS ESTIMATE RECEIVED: August 9, 1993 OUTSTANDING: 377 COST TO INSTALL STREETLIGHT: S952.00 July 28, 1992 NAME OF REQUESTOR: Harold T. Green ADDRESS: Neiqhborhood Watch Coordinator, 14207 Trailtop Terrace Colonial Heights, VA 23834 PHONE NUMBER: HOME - 530-2811 WORK - REQUEST IS LOCATED AT THE INTERSECTION OF Trailtop Terrace and Woodsacre Lane REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS POLE ALREADY EXISTS AT THIS LOCATION POLICY CRITERIA: INTERSECTION: VEHICLES PER DAY: PETITION: Qualified Not Qualified, less than 600 VPD Qualified COMMENTS: Requestor states: "We, the residents, feel a streetlight is needed due to the fact at this intersection 20 or more children wait at this one and only school bus stop in our subdivision. In the win- ter, this area is completely in darkness in the early morning hours. We also have been hit with numerous roberies and car thefts in our subdivision. We as residents are doing our best to deter crime and we think a streetllght will help the situation." Staff notes: This installation would be a colonial style light to be consistant with the other two lights located in the subdivision. Attachments? No 043 REQUEST RECEIVED: October 5, 1992 STREETLIGHT REQUEST Bermuda District ESTIMATE REQUESTED: ESTIMATE DAYS ESTIMATE RECEIVED: August 9, 1993 OUTSTANDING: COST TO INSTALL STREETLIGHT: S3133.00 NAME OF REQUESTOR: William Baucom ADDRESS: 4842 Empire Parkway, Chester, VA 23831 PHONE NUMBER: HOME - 748-9298 October 8, 1992 305 WORK - 273-2174 REQUEST IS LOCATED AT THE INTERSECTION OF Birdie Lane and Empire Parkway REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS POLE ALREADY EXISTS AT THIS LOCATION POLICY CRITERIA: INTERSECTION: VEHICLES PER DAY: PETITION: Qualified Qualified Qualified COMMENTS: Requestor cites the following Justifications for a streetlight: a. School bus stop b. Entrance to subdivision c. Four-way intersection d. Heavy vegetation/foliage on two of the four corners e. Neighborhood security f. Safety for children and vehicles. Attachments? No 044 REQUEST RECEIVED: STREETLIGHT REQUEST Bermuda District ESTIMATE June 28, 1993 REQUESTED: ESTIMATE DAYS ESTIMATE RECEIVED: August 9, 1993 OUTSTANDING: 42 COST TO INSTALL STREETLIGHT: S42.00 June 28, 1993 NAME OF REQUESTOR: Sidney Aron - Secretary ADDRESS: Walthall Creek Homeowners Assoc., 1508 Clear Springs Lane Colonial Heights, VA 23834 PHONE NUMBER: HOME - 530-5174 WORK - 524-7744 REQUEST LOCATED AT THE INTERSECTION OF IS REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS Howlett Line Drive, vicinity of 14100 POLE ALREADY EXISTS AT THIS LOCATION. POLICY CRITERIA: INTERSECTION: VEHICLES PER DAY: PETITION: Not Qualified, Qualified Qualified location not an intersect ion COMMENTS: This installation was approved by the Board at the June 23, 1993 meeting at a cost of S286.00 after being deferred from the January 13, 1993 meeting. During the deferral period the original cost estimate of $928.00 from Virginia Power expired. Virginia Power has prepared a new estimate for this project reflecting current market conditions. The new cost for this project is S970.00, an increase of S42.00. In order for this project to proceed, the Board will need to appropriate an additional S42.00. Attachments? No 045 REQUEST RECEIVED: STREETLIGHT REQUEST Bermuda District ESTIMATE June 28, 1993 REQUESTED: ESTIMATE DAYS ESTIMATE RECEIVED: August 9, 1993 OUTSTANDING: 42 COST TO INSTALL STREETLIGHT: $53.00 June 28, 1993 NAME OF REQUESTOR: Sidney Aron - Secretary ADDRESS: Walthall Creek Homeowners Assoc., 1508 Clear Springs Lane Colonial Heights, VA 23834 PHONE NUMBER: HOME - 530-5174 WORK - 524-7744 REQUEST IS LOCATED AT THE INTERSECTION OF REQUEST NOT AT AN INTERSECTION. REQUESTED LOCATION IS IS Fox Knoll Drive, between 14525 and 14519 POLE ALREADY EXISTS AT THIS LOCATION. POLICY CRITERIA: INTERSECTION: VEHICLES PER DAY: PETITION: Not Qualified, location not an intersection Qualified Qualified COMMENTS: This installation was approved by the Board at the June 23, 1993 meeting at a cost of S286.00 after being deferred from the January 13, 1993 meeting. During the deferral period, the original cost estimate of S286.00 from Virginia Power expired. Virginia Power has prepared a new estimate for this project reflecting current market conditions. The new cost for this project is $339.00, an increase of $53.00. In order for this project to proceed, the Board will need to appropriate an additional $53.00. Attachments? No 04(] IVleel. i.g Da(e: CIIESTERFIELI) COUNTY IIOARD OF SUPERVISORS August 25, 1993 AGENDA Item N.mber: Page _}_ o[ 1 7.G.1. Subject: Declaration of Drought Damage for Farmers Cotmty Admiulstrator's Comme.ts: Bo.rd Acllo. Requested: Board approval of the attached resolution requesting a Declaration of Disaster Status due to the drought. Summarl of ln[ormatio.: With no significant rainfall in the agricultural areas of the county between June 15 and August 5, un-irrigated crops have undergone serious stress. Damage ranges from 10% on tobacco to 90% on sorghum. According to the County Food and Agriculture Committee, some 150 farmers have been affected with a projected loss of revenue just under 1 million dollars. Crop damage is estimated as follows: Corn - 80% Soybeans - 40% Tobacco - 10% Sorghum - 90% Hay - 33% Peanuts - 25% Approval of the attached resolution will enable farmers to benefit from state and federal assistance if it becomes available. I,reimrer: '. ( Title: Director Cmmly Admi.l~tr.lor:.~~ Ailachme.ts: Yes ~ N o 047 Declaration of Drought Damage to Agricultural Crops WHEREAS, the agricultural areas of Chesterfield received no significant rainfall between June 15th and August 5; and WHEREAS, Chesterfield County has some 7,600 acres in agricultural and horticultural production which have been severely damaged by these drought conditions; and WHEREAS, the County Food and Agriculture Committee (FAC) has projected this damage to be approximately 1 million dollars. BE IT THEREFORE RESOLVED, that the Board of Supervisors respectfully request Governor L. Douglas Wilder to declare Chesterfield County a drought disaster area, thereby qualifying Chesterfield County producers for any assistance programs that may be available at the state and federal level. 048 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page ~ of: AGENDA 1993 Item Number: 7.G.2. Subject: Allocate $240.90 from Midlothian District Three Cent Road Fund for Sign and Building Permit Fees for a "Welcome to Midlothian" Sign on Route 60 at Entrance to VillaGe of Midlothian. Coun~ Administrator's Comments: Board Action Requested: Allocate $240.90 from Midlothian District Three Cent Road Fund for Welcome Sign Summary of Information: The Volunteer Coalition of Midlothian proposes to erect a sign at the entrance to the Village of Midlothian. The sign is being funded through donations by Midlothian Area businesses and citizens. In order to erect this sign, a sign and building permit must be obtained from the County. The cost of such permits is $240.90 (i.e. $150.00 for a sign permit and $90.40 for a building permit). Mr. Barber has requested that the sign and building permit fees be appropriated from the Midlothian Three Cent Road Funds. Preparer: ~~ -~-~--~,/~.~/~,~-~ .~. Title: Thom~ E. $~cobson County Administrator: Attachments: ~ Yes N o Director of Planning 2AUG2593/B:AGENDA3/gok CHESTERFr~.LD COUNTY BOARD OF SUPERVISORS AGENDA 2 Summary of Information :(Continued) Budget and Management Comments: The balance in the Midlothian 3 cent road fund is $31,100; use of $241 will leave an available balance of $30,859. James J.L. S[egmaier, Director I CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page i of ! August 25, 1993 AGENDA Meeting Date: Item Number:. 7.G. 3. Subject: Exemption of Tax Relief Reaipients from Fees for County Waste Services Count~ Administrator's Comments: Board Action Requested: Exempt tax relief recipients from fees services° for County waste collection Summary of Information: Beginning September 1, 1993, the County will begin charging for the Once Per Month Trash Collection Program, and the Bagged Yard Waste Collection Program. The fee will be $1.00 per bag or can of waste, and fifty-cents per bag for yard waste. The County will continue charging $50.00 per visit for leaf vacuuming service. Last month, the Board adopted an ordinance change dictated by state law that allows the County to offer a reduced charge for leaf pick-up services only to residents qualifying for tax relief. Staff recommends that the Board also exempt those same residents from the waste collection fees for trash and yard waste services. As there are only 1~537 residents currently on tax relief~ the impact on revenue is expected to be minimal° P r e p a~ '_,~~_/~./~/~~/~: William H. Howell County Administrator: ~ Attachments: ~-~ Yes No Director, General Services 0603:4655.1 051 " ~' CHESTERFIELD COUNTY BOARD OF SUPERVISORS August 25, 1993AGENDA Meeting Date: Item Number: Page i of i 7.G.4.a. Subject: Set date for public hearing to consider an Ordinance to establish the "Route 10/Landfill Drive Sewer Assessment District" Count~ Administrator's Comments: Board Action Requested: Set September 22, 1993 as date of public hearing to consider an Ordinance to establish the "Route 10/Landfill Drive Sewer Assessment District." Summar~ of Information: Several commercial properties in the Route 10/Landfill Drive area that were developed on septic systems have experienced severe problems with these private systems. After unsuccessful attempts at financing the cost of extending the public wastewater system to their properties, the owners requested assistance from the County. Staff determined that 34.444 acres representing seven (7) property owners could be served by a gravity line extension. After meeting with the property owners to review system layout and cost estimates, staff has received written and/or verbal agreement from all seven owners. A map of the proposed assessment district which would encompass this area, and a list of the property owners with the estimated assessment for each owner are attached. The total cost of the project is es[imated to be $189,425.13, and the estimated assessment calculated on an acreage basis is $5,499.51 per acre. Payment of the assessment would be due upon completion of the project, or the property owner may opt to pay the assessment in semi-annual installments of principal and interest over a ten-year period, sent out with the real estate tax bill. The interest rate set will be based upon the current treasury bill rate at the time the assessment district is established. Preparer~z/)y.' %awara secK~0~./ ~ ~tle: Assistant Director of Utilities CoHnty"Admlnlstrator: ~ Attachments: Yes [--] No ROUTE 10/LANDFILL DRIVE AREA SPECIAL TAX OR ASSESSMENT SEWER DISTRICT J J :o LEGEND xss~SSUE~r O,SmlCT BOUNDARY PROPOSED SEWER -e- EXISTING SEWER PROPERTY' OWNERSHIP IDENTIFIER 1:2 COUNTY OF CHESTERFIELD DEPARTMENT 01;' ~ COUNTY OF CHESTERFIELD DEPARTMENT OF UTILITIES Route 10/Landfill Drive Area Special Tax or Assessment Sewer District Property Location. 1 2 3 4 5 6 7 Tax Map/ Parcel 114-1-1-11 114-1-1-20 114-1-1-10 114-1-1-09 114-1-1-08 114-1-1-01 114-1-1-19 96-13-1-22 96-13-1-15 Property_ Owner Acreage Water Tower Assoc. 2.277 First Colonial 1.343 Savings Bank Hopewell OB/GYN 1.004 Ltd. Spencers Qwik Stop, 1.600 Inc. VA Power 10.500 N.B. Goodwyn & 11.820 Sons, Inc. Ironbridge Baptist 5.900 Church Total: 34.444 Approximate Assessment $ 12,522.38 7,385.84 5,521.51 8,799.22 57,744.86 65,004.21 32,447.11 $189,425.13 7/6/93 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA August 25, 1993 Item Number: Page 1 of 1 7.G.4.b. Subject_.' Set Public Hearing for October 13, 1993, to Amend County Comprehensive Plan to Include the Hu.quenot/Robious/Midlothian Area Plan Administrator's Comments: Board Action Requested: of Information: The attached Huguenot/Robious/Midlothian Area Plan, an amendment to the Chesterfield County Comprehensive Plan, recommends a mixed use approach that will provide a greater opportunity for well planned and designed development. The mixed use land use Plan classification can effectively combine compatible uses, promote pedestrian access, reduce automobile trips and focus growth into the area rather than along its perimeters. Within the Huguenot/Robious/Midlothian area lie some of the few remaining large tracts of vacant land in the Midlothian Turnpike corridor. The area is surrounded by established, stable neighborhoods and adjacent to one of Chesterfield County's principal regional shopping centers. Three of the County's most travelled roads form its boundaries. Presenting both opportunities and challenges, the growth of the Huguenot/Robious/Midlothian Study Area will be critical to the future of Chesterfield County. The purpose of this Plan is to help effectively guide any future development that may take place in this area, and at the same time, best serve the interests of property owners, businesses, adjacent neighborhoods and all Chesterfield County residents. On August 17, 1993, the Planning Commission held a public hearing and recommends approval of the attached plan amendment. County Administrator: Attachments: Yes V-~ N o Title: Director of Planning · O55 THE PLAN FOR CHESTERFIELD Midlothian/Hugue,,ot/Robious Area Plan PROPOSED HUGUENOT/ROBIOUS/MIDLOTHIAN AREA PLAN An Amendment To The Northern Area Land Use and Transportation Plan las Recommended By Planning Department Staff To The Chesterfield County Planning Commission, August 3, 1993) INTRODUCTION Within the Huguenot/Robious/Midlothian Study Area lie some of the few remaining large tracts of vacant land in the Midlothian Turnpike cord- dot. The area is surrounded by established, stable neighborhoods and adjacent to one of Chesterfield County's principal regional shop- ping centers. Three of the County's most travelled roads form its boundaries. Presenting both opportunities and challenges, the growth of the H uguenot/Robious/Midlothian Study Area will be critical to the future of Chesterfield County. The purpose of this plan is to help effectively guide any future development that may take place in this area, and at the same time, best serve the interests of property own- ers, businesses, adjacent neighborhoods and all Chesterfield County residents. Regional Mixed Use areas should be de- signed to be compatible with adjacent uses, and provide transitional features and land uses compatible with surrounding resi- dential areas. Offices, higher density hous- ing, churches or other similar uses should be located between more intense commer- cial or light industrial uses and surrounding residential areas to insure effective land use transitions. Uses should be planned and designed to accommodate pedestrian ac- cess. Medium Density Residential: Recommended residential density of 1.51 to 4.0 units per acre. Note 1: Continue the 1986 Northern Area Plan designation as a medium density residential area. However, this area could be incorpo- rated into the regional mixed use area if the entire area is acquired for such purposes, and the proposed land uses and design provide compatibility with and transition to surrounding land uses. GOALS AND RECOMMENDATIONS Refer to the goals and recommendations of the adopted Northern Area Land Use and Trans- portation Plan. THE LAND USE PLAN Land Use Plan Categories The following is a more detailed explanation of the land use plan categories found on the following Land Use Plan Map. Regional Mixed Use: Recommended land uses in this area include a mixture of integrated office parks, regional shopping centers, light industrial parks and/or higher density residential uses. Where appropriate, this area could include community scale mixed uses such as large shopping centers, other commercial uses or offices. O58 Huguenot/Bobious/Midlothian &rea Plan Land Use Plan Draft HUGUENOT PARK Legend Medium Density Residential (1.51 to 4.0 units per acre) ~ Regional Mixed Use Land Use Plan shading and color patterns may be changed in subsequent printin'gs of this plan. North 1"=~1,100' Prepared bythe ChestedieldCountyPlanning Depa~ment August3,1993 05? Attachment A Community Profile Huguenot/Robious/Midlothian Study Area The study area boundary is defined as Robious Road to the north, Huguenot Road to the west, Route 60 to the south, and Johnston Willis Drive and the western border of Huguenot Park to the east. The following is a brief overview of important physical conditions in the area. Water/Sewer: There is adequate flow and pressure available from the main water lines in the study area, Specific demand requirements will be established by the Chesterfield Fire Department and must be evaluated on a site-by-site basis. Limited development can be accommodated by the sewer lines along Huguenot Road. All other sewer lines have the capacity to accommodate additional development, however specific discharge requirements must be evaluated on a site-by-site basis. Parks and Recreation: This plan amendment does not effect the only park in the area, Huguenot Park. There are no plans for park expansion at this time. Environment: Topographically, this area is categorized as a flat table, with many depressions. Drainage is a concern. It is estimated that the presence of wetlands may reach as high as 40 percent, with a high concentration located near the WCVE property off Sesame Street. Future development plans for individual sites in the study area should include wetland surveys as well as plans to handle storm water. The study areq lies in the County's Rt. 60//Rt. 147 drainage district; the only portion outside is a small segment of th,; lower right corner and about half of the residential area of Country Place (near Old Farm and Lark Hill). Co,,struction in this drainage district requires developer contribution to the County's Environmental Engineering Department to pay for storm water control costs. There are currently two basins now con- structed in this area to handle storm water. According to the Environmental Engineering Department, five more would be required to handle anticipated storm water should the study area be eventually built-out. Zoning: The study area is a mix of business, office, residential, and agricultural zoning. The parcels fronting Midlothian Turnpike are mostly zoned B-2 (Community Business) or B-3 (General Business). Parcels located along Johnston-Willis Drive and Koger Center Drive are mostly zoned for office use (O). Office zoning can be found along Huguenot Road as well. Parcels located near the intersection of Robious Road and Huguenot Road are zoned mostly B-1 (Convenience Business) and B-2. Most of the residential zoning, R-7, is located off of Robious Road near Huguenot Park with the notable exception of Huguenot Village Apartments near Huguenot Road. The agriculturally zoned land tends to be located off of Robious Road, Old Farm Road, and in the interior of the study area, not accessible by road. Housin.q and Demo.qraphics: The study area contains approximately 356 dwelling units. Most of these units, 296, are multi-family units making up the Huguenot Village Apartment Complex. The other 60 units are single family units, located mostly in the Country Place subdivision (44 units). Sixteen single family units are freestanding houses. Most of the housing was built during the late 1970's. The current population of the study area is approximately 700 persons. Transportation: The road network around the study area is comprised of the major arterial Midlothian Turnpike (classified by the County's Thoroughfare Plan at 120 to 200 feet right of way), the major arterial Huguenot Road (classified by 120 to 200 feet right of way), and the major arterial Robious Road (classified by 90 feet right of way). Internal collector roads include unJinished Mall Drive and Koger Center Drive and Johnston- Willis Drive (classified by 70 feet right of way). Future plans call for the Virginia Department of Transportation (VDOT) to widen Robious Road from two to four lanes from Huguenot Road to Huguenot Park in 1995. As a part of this project, a stop light will be in- stalled at the intersection of Robious Road and Cranbeck Road. Continued widening of Robious Road to Route 60 will be undertaken when state funds are available. VDOT also plans for Huguenot Road to be expanded to six lanes from Chippenham Parkway to Route 60. No construction date is set for that project. The County's adopted Thoroughfare Plan recommends that Mall Drive be eventually extended north to link with Cranbeck Road. This plan also recommends ttmt Koger Center Drive west be extended to link with Huguenot Road at Alverser Drive. Another stop light would be installed at this new intersection. Most or all funding for these improvements would be paid for by the developers of adjacent property. As with all other necessary infrastructure improvements, ~he futu,e development of the study area will not work effectively without an adequate transportation system. 8/3/93 058 Huguenot/'='obious Area Plan .~'qendment Study Area Draft A-rl',e~.,laM E. HUGUENOT (.eM CHESTERFIELD TOWN CENTER ~DLOTH~AN ONorth Not to scale 0~9 Prepared by the Chesterfield County Planning Department July 12, 1993 HuguenotJi _'"~bious Area Plan A~'~endment Study Area Draft ~'t'T'ACN r~N'T' R1 A HUGUENOT O CHESTERFIELD TOWN CENTER MIDLOTHIAN TURNPIKE North Nat to scale 060 Prepared by the Chesterfield County Planning Department July 12, 1993 A Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA ~,~, 19~ Item Number:. Page i offS. 7.G.4.c. ,Su, b~ect: Set public hearing to consider ordinances to amend S 4-18 relating to musical or entertainment festivals and §~ 4-29 and 4-32 of the Code of Chesterfield County relating to bingo games and raffles. Coun~ Administrator's Comments: Board Action Requested: Set a public hearing on September ~, 1993 to consider the attached ordinances. Summary of Information: A. Bingo/Raffle Ordinance In order to facilitate a group's ability to obtain a bingo/raffle permit during times when the Board is not in session, the County Administrator can be authorized to issue a temporary permit to such group. Pursuant to § 18.2-340.2 of the Code of Virginia, the County Administrator may also assume full authority to issue all annual bingo/raffle permits, upon approval by the Board. Under the proposed amendment, the County Administrator would be authorized to issue one permit annually to a qualified group, for a period not to exceed thirty (30) days. All groups receiving such a temporary permit from the County Administrator will be required to pay all applicable fees, comply with all other restrictions and regulations mandated by law, and submit the application for the Board's further consideration if the permit is to extend beyond the initial thirty days granted by the County Administrator. Continued Preparer: ' ~: ,~ Title: County Attorney · S. teven L.~/~ 0905 .~574.1 (4575.1) County Administrator: ~/~/// ~- , ! l# Attachments: Yes CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~- , of~ ~ Summary of Information: (Continued), In addition, during its 1993 session, the General Assembly amended the Code of Virginia to reduce the amount of gross receipts from an organization's bingo or raffle games which will trigger a mandatory independent audit of the organization's records. The attached ordinance amends the corresponding section of the Chesterfield County Code to comply with the change made in the State Code. B. Musical/Entertainment Festival Ordinance The Chesterfield County Code currently requires applicants to apply to the Board for musical/entertainment festival permits° Citizens frequently submit applications to the County Administrator to obtain permits for events which shall occur between scheduled Board meetings. In order to facilitate applicants' ability to obtain the requisite permit at times when the Board may not be in session, the County Administrator may issue a temporary permit to such applicant. The Code already provides for the County Administrator to accept all such applications submitted, review all applications for compliance, reject any non-conforming applications and mail out all approved permits. The proposed amendment to the Code would · authorize the County Administrator to issue the permits without requiring the application to be approved by the Board, provided the proposed event does not occur later than the next scheduled Board meeting. 0905:4574.1 (4575.1) # O82 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD., 1978, AS AMENDED, BY AMENDING AND REENACTING SECTION 4-18 RELATING TO MUSICAL OR ENTERTAINMENT FESTIVALS AND SECTIONS 4-29 AND 4-32 RELATING TO BINGO GAMES AND RAFFLES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 4-18 of the Code of the County of Chesterfield, 1978, as amended, is amended and reenacted to read as follows: Sec. 4-18. Permits--Required; applications; issuance. (a) It shall be unlawful to state, promote or conduct a musical or entertainment festival from which the applicant, promotor and sponsor will receive or potentially receive financial benefit or gain within this county unless there shall have first been obtained from the board of supervisors or county administrator a permit for each such festival. (b) Application for a permit shall be made in writing and shall be filed in duplicate with the county administrator at least thirty (30) days prior to the date of such festival. Each application shall have attached thereto and made a part thereof the plans, statements and other documents required by section 4-20. If the application does not contain the necessary plans, statements or documents required by the article, the county administrator may refuse to accept such application for filing. (c) The board or county administrator shall act on a filed application within thirty (30) days of filing and shall not issue a permit unless the requirements of this article are met. Each permit issued shall be issued in writing and mailed by the county administrator to the applicant at the address indicated in the application. Failure of the board or county administrator to take action on a completed application filed in duplicate within thirty (30) days after the filing thereof shall be deemed an approval of such applications. Any applications issued by the county administrator pursuant to this section shall be valid until the date of the next scheduled board meeting. (d) This section shall not apply to an entertainment or music festival in a county park or other facility subject to regulation by the parks and recreation department, provided that the organization obtains a special events permit. 0905:4575.1 - 1- 083 (2) That Section 4-29 of the Code of the County of Chesterfield, 1978, as amended, is amended and reenacted to read as follows: Sec. 4-29. Issuance of permit. (a) Each permit shall be issued by the chairman of the board of supervisors upon prior approval of the board. A temporary permit may also be issued by the county administrator, for a period not to exceed thirty (30) days, provided that the permittee complies with all applicable provisions of this article. Each permit shall be issued on a calendar year basis and shall be valid from the first day of January until the thirty-first day of December of each year. Each permit shall be nontransferable. An organization which obtains a permit to conduct a raffle may sell raffle tickets both within and without the county, except that pull-tab devices as defined in section 4-26.1(b) used as part of a raffle may be sold only upon the premises owned or exclusively leased by such organization and at such times as it is not opened to the public, except to members and their guests. (b) Each permit shall be valid only within the county and only at the locations designated in the permit application; provided, that a permit may be issued to an organization which relocates its meeting place on a permanent basis from another jurisdiction to a location within the county if: (1) The organization meets the requirements of section 4-27(0; and (2) The organization was the holder of a valid permit from the other jurisdiction at the time of relocation. 0905:4575.1 - 2 - 084 (3) That Section 4-32 of the Code of the County of Chesterfield, amended, is amended and reenacted to read as follows: Sec. 4-32. Records and reports of gross receipts and disbursements. 1978, as o0o (b) Each financial report shall be accompanied by a certificate, verified under oath, by the board of directors of the organization to which the permit is issued, that the proceeds of all bingo games and raffles have been used by those lawful, religious, charitable, community or educational purposes for which the organization is specifically chartered or organized and that the operation of bingo games or raffles has been in accordance with the provisions of Code of Virginia, title 18.2, chapter 8, article 1.1. (18.2-340.1 et seq.) Additionally, any organization having annual gross receipts from bingo games or raffles in excess of c:-'~ h...~a.~4 .h ...... 4 4..u....o recnn ann rmx hundred and fifty thousand dollars ($250,000), as shown on its annual financial report, shall attach to such report an opinion of a licensed independent certified public accountant that the annual financial report presents fairly, in all material respects, beginning cash, receipts, operating cost, use of proceeds, and ending cash; that the proceeds of any bingo games or raffles have been used, in all material respects, for those lawful, religious, charitable, community or educational purposes for which the organization is specifically chartered or organized; and that gross receipts have been used, in all material respects, in accordance with the provisions of this article. o00 (4) That this ordinance shall become effective immediately upon adoption. 0905:4575.1 -3- O6§ Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA August 25, 1993 Item Number:. Page i of i 7.G.5. Subject: Request for Bingo/Raffle Permit County Administrator's Comments: Board Action Requested: Approval of Bingo/Raffle Permit Summary of Information: The County Attorney's Office has reviewed the following application for a bingo/raffle permit and has determined that the application meets all statutory requirements: Organization Type Year Gordon Athletic Association Raffle Football Homecoming 1993 Preparer: ~~~ ~c~9 ~tle: county Att0rney Steven L. Micas County Administrator: ~ Yes 0905:389.19 OBB Attachments: N o CHESTERFIELD COUNTY Application for a Permit to Conduct Bingo Games or Raffles The undersigned application, pursuant to §18.2-340.1,et seq. of the Code of Virginia, requests the Board of Supervisors of Chesterfield County to issue a permit to conduct bingo games , raffles x/~ , or both __ during the 1992) calendar year. This application is for a new V or renewal __ permit. In support of this application, the applicant o_ffers the following information under oath: 1. Official name of organization: C3-e>~-e~ov'-, ~.~.\~e.~\'C~ Address of organization's headquarters (please include street address, city and zip code): Address where all records of receipts and disbursements are permanently filed: Names and address of owner of the property described in 3 above: Address(es) where bingo games will be held or raffle drawings conducted (,please include street address, city and NOTE: THIS PERMIT 1S VALID ONLY AT THE LOCATION DESCRIBED IN 5 ABOVE. 10. Dates or days of week and time when bingo games or raffles will be held at the above address(es): Time patrons are admitted and sales begin: "T,'ck~.-~._5 ~ ~'~ $~-~\4 5Je~c-~rC~-3 ~' Date when org~imtion was foundS: ~o~o~ ~[~ [ q Has your organization been in existence and met regularly in Chesterfield County or an adjacent county, city or town for two (2) years immediately prior to making this applications. Yes )~ . No Is your organization currently and has your organization always been operated in the past as a non-profit organization? Yes x/( No __ 11. Tax exemption status under the Internal Revenue Code (if applicable):-'---"--- 12. State the specific type and purpose of your organization: ( 13. If renewNg a pe~t, were fm~oial reports fil~ on time ~d in oompli~ee with all applioable legal r~uirements2 . No . 14. 15. 16. 17. List below gross receipts, if any, from all sources related to the operation of bingo games or instant bingo by calendar quarter for the 12-month period immediately prior to the date of this application: ~: $ 2nd qtr: $ 3rd qtr: $ 4th qtr: $ ~ Officers of Organization: Name Address Bus. Phone Home Phone Member authorized within the organization to be responsible for conduct and operation of bingo games or raffles: and who will be responsible for filing the f'mancial report if the organization ceases to exist: Name:'~e~\~,~,c.[~ ~vx. fr.~x~,...~] Address: ttt~\ Home Telephone: '~-h").q- O'Xq{o~ Business Telephone; 3'~c2.o-(.~6.~.~. - - Do you, and each officer, director and member of the organization fully understand the following: It is a violation of law to enter into a contract with any person, firm, association, organization (other than another qualified organization pursuant to §18.2-340.13of the Code of Virginia), partnership or corporation of any classifie{~ion whatsoever, for the purpose of organizing, managing or conducting bingo games or raffles? Yes ~ . No -over- Co The organization mu,~' maintain and file:l with the County's Inter ' Audit Department complete records of receipts and disbu~.~aents pertaining to bingo games and raffia,as required by State and Cbunt3f' Lhw, and that such records are subject to audit by the County's Internal Aud'it Department?' Yes ~t No The organization must remit an audit fee of 2% of gross receipts with the/Annual Financial Report not later than December I unless gross receipts are less than $2,000? Yes /x, . No . The organization must furnish a complete list of its membership upon the request of the Count's Internal Audit Department or other designated representative of the Board of Supervisors? Yes /~ . No Any organization found in violation of the provisions of Article 1.1 of Chapter 8 of Title 18.29v~ the Code of Virginia, is subject to having such permit revoked by the local governing body? Yes ~ . No F0 Any person violating the provisions of Article 1.1 of Chapter 8 of Title 18.2 of the Code of Virginia, shall be guilty of a Class I misdemeanor.~, and any person violating the provisions of §18.2-340.9shall be guilty of a Class 6 felony? Yes ~ . No __ The organization must provide written notification to the County's Internal Audit Department of any ehang.e in elected officers or bingo chairperson during the calendar year covered by this permit? Yes ¢ . No . The organization must comply.,~with the provisions of the current Chesterfield County Bingo-Raffle Administrative Manual? Yes ~ ~. No 18. Your organization must attach a copy of the organization's charter, articles of incorporation, bylaws, or other legal documents which describe the specific purposes for which the organization is chartered or organized and must complete the Resolution below. 19. Your organization must submit a check in the amount of $25.00 payable to Treasurer, ,Chesterfield County as an application fee. 20. Additional pages where necessary to fully complete this application may be attached. 21. 22. Have you and each officer of your organization read the attached permit and do ~/~ou and each officer agree on behalf of the organization to comply with each of the conditions therein? Yes ~ . No Submit this application to the Chesterfield County Attorney's Office by mail to: P. O. Box 40, Chesterfield, Virginia 23832 or by hand to: Route 10 and Lori Road, Administration Building, Room 503. 23. I hereby swear or affirm under the penalties of perjury as set forth in §18.2-434 of the Code of Virginia, that all of the above questions have been completely answered and that all the statements herein are true to the best of my knowledge, information and belief WITNESS the following signatures and seals: Signature of Applicant: '/ Name: '~e_,[,' v,c~cx Title: '~{ r-~x'~-o ~- o~C Address: Xtt~ ~,~,4 Business Phone: 'hTc.o STATE OF VIRGINIA ~, , Subscribed and sworn ;~)be~ffo~e me City/County and State aforesaid, this ..,q ~ 'd~y of /~.~.~~) , 1993 Notary Pubhc ) My Commission Expires: ALL APPLICANTS MUST BE AUTHORIZED BY AN OFFICER OR DIRECTOR THE ORGANIZATION TO APPLY FOR THE PERMIT ON BEHALF OF THE ORGANIZATION. APPLICANT MAY NOT BE AN AUTHORIZING SIGNATORY. Notary Public in and for the OF RESOLUTION BE IT RESOLVED THIS ..~. day of ~-~-~_ ,199 ~'~ (date resolution passed), that ~_J,',~o.l_o, ~. ~ ~~ is hereby authofiz~ to apply to the Chesterfield Coun, Bo~d of Supe~isors for a b~go/raffie pe~t on ~ehalf of t~s org~tion for the 19~ calendar year. R~ised 10/1/92 ~ si~amre (Officer or Dir~tor) BY-LAWS OF GORDON ATHLETIC ASSOCIATION, INC. ARTICLE I Section 1. The name of the association shall be "GORDON ATHLETIC ASSOCIATION, INC." ARTICLE II PURPOSE: Section 1. To create, sponsor, organize and support all types of athletic programs within the Gordon Elementary School boundaries. Section 2. To teach youngsters, through playing experience, the fundamentals of sports and good sportmanship. ARTICLE III MEMBERSHIP: Section 1. in programs and persons over twenty-one (21) years of good character in the community are eligible for membership. Section 2. All memberships shall be "family" memberships. The membership fee shall be $5.00 per family per year to run from March 1 through the end of February of the following year. Section 3. Honorary memberships may be granted at the direc- tion of the Board of Directors. ARTICLE IV GOVERNMENT: Section 1. The government of the association shall be vested in the Board of Directors. The Board shall decide on policies and procedures affecting the general manaqement of the association. The Ail parents or guardians of children participating Board of Directors shall have authority to act in the name of the association in any emergency or needful occasion between membership meetings. Section 2. The Board of Directors shall consist of nine (9). Theyare as follows: a) President b) Vice President c) Secretary d) Treasurer e) Five (5) Directors Section 3. Not more than one (1) member of a participating family may reside on the Board of Directors at the same time. Section 4. Rules and Regulations and changes to existing Rules and Regulations which control and coordinate the sports activities of the association must be submitted to the Board of Directors for approval. ARTICLE V NOMINATION, ELECTION AND INAUGURATION OF OFFICERS AND DIRECTORS: Section 1. The President, each year at the January Board Meeting, shall appoint a nominating committee of at least seven (7) which shall present at the February Membership Meeting for election a list of nominees for Officers and Directors not to exceed two (2) for each of the Board positions. The term of office shall be for a period of one (1) year commencing March 1 of said year. Section 2. Nominations may be presented from the floor at the February Membership Meeting. Section 3. Election shall be by secret ballot at the February Membership Meeting. The President shall appoint a Chairman and two tellers to receive the ballots. They shall canvass the ballots so cast and announce the result to the presiding officer, who thereupon shall declare elected the members receiving the majority of the votes cast. In the event of ties, a new ballot shall be cast. Section 4. Any Officer or Director who does not perform satisfactorily can be dismissed by a majority vote of the Board -'~f Directors. The Board of Directors shall then fill the vacancy of office by apointment for the unexpired term of office. ARTICLE VI DUTIES OF OFFICERS AND DIRECTORS: Section 1. President - The President shall be Chairman of the Board of Directors and shall preside at all meetings of the associa- tion and of the Board of Directors. The President shall preserve order and shall decide all points of order that may arise subject to an appeal. A majority of all members present shall be required to reverse his decision. He shall have the general powers and duties of supervision usually vested in the president of a corporation. He shall sign all contracts and other documents authorized by the laws of the State of Virginia. He shall make an annual repprt to the association and to the Board of Directors. Section 2. Vice-President - The Vice President shall preside at any meeting of the association or Board of Directors in the absence He shall also~sist the President in his duties when of the President. the need arises. Section 3. Secretary - The Secretary shall keep an accurate and legible record of all meetings and proceedings of the association and of such correspondence as may be authorized by the association or the Board of Directors. He shall send out written notices or telephone notice for all Board meetings at least five (5) days prior to such meetings. He shall be custodian of all papers and documents incident to the proper and effective management of the association - past and present - and shall turn same over in complete order to his successor. Section 4. Treasurer - The T~easurer shall collect and receipt all money coming into the accounts of the association and keep a true -~nd accurate record thereof. He shall be responsible for depositing all money received at least once every thirty (30) days. He shall make payment when authorized by an official of the association, who has authority to make such expenditures, or by action by the member- ship or Board of Directors, if required necessitating the expenditures of funds. All checks drawn on the funds of the association shall be signed by the Treasurer and President or Vice President in his absence. The Treasurer's records and ledgers shall, at all times, be subject to an audit by the Board of Directors. Section 5. Directors - The duties and responsibilities of the Directors shall be set forth by the President. ARTICLE VII MANAGEMENT OF PROPERTY: Section 1. The Board of Directors shall manage, direct and control all property of the association. ARTICLE VIII FISCAL YEAR: Section 1. The Association's fiscal year shall begin with the first day of March. ARTICLE IX MEETINGS: Section 1. A regular meeting of the association will be held twice a year at a time and place designated by the Board of Directors. Notice shall be served to the membership at least ten (10) days prior to such meetings. Section 2. The Board of Directors shall meet once a month, at a time and place designated by the Board at the previous meeting. Section 3. The President shall call special meetings of the full membership of the association as the need arises, subject to the prior approval of the Board of Directors. Notice of said special meetings shall be published to all members ten (10) days prior to the meeting. ARTICLE X QUORUM: Section 1. 2/3 of all Directors. Section 2. A quorum of the Board of Directors shall be A quorum at a meeting of the association shall be 20% of the total membership. ARTICLE XI RESTRICTIONS: Section 1. This association shall be non-partisan, non- sectarian and shall wholly abstain from any political or labor affiliation or endorsement for public office. ARTICLE XII LIQUIDATION AND DISTRIBUTION OF ASSETS: Section 1. In case of dissolution of the association and the liquidation of its affairs, any money or other assets remaining after payment of all obligations shall be distributed equally among the members that are in good standing at the time of liquidation. ARTICLE XIII RULES OF ORDER: Section 1. The rules contained in "Robert's Rules of Order" shall govern the association on all cases to which they are appli- cable and in which they are not inconsistent with the By-Laws of this association. ARTICLE XIV ~MENDMENTS: Section 1. Proposed amendments to the By-Laws of this association should be prepared in writing by a By-Laws Committee and presented at a membership meeting. A majority vote of the membership present shall be required to adopt or change a particular article or section. CHESTERFIELD COUNTY BINGO/RAFFLE PERMIT By Resol'ution of the Chesterfield County Board of Supervisors duly adopted on is hereby granted to ,19 permission to conduct during the calendar .,,,ear THIS PE]LM1T 14qLL EXPIRE ON DECEMBER 31, 19 This permission is granted subject to the following conditions: Except for reasonable and proper operating costs and prizes, no part of the gross receipts derived by your organization may be used for any purpose other than (i) those lawful religious, charitable, community or educational purposes for which your organization is specifically chartered or organized and (ii) expenses relating to the acquisition, construction, maintenance, or repair of any interest in the real property invoMng the operation of your organization and used for lawful religious, charitable, community or educational purposes. Your organization shall not enter into a contract with or otherwise employ for compensation any person or firm. association, organization (other than another qualified organization pursuant to {518.2-340.13 of the Code of Virginia. 1950 as amended), partnership or corporation of any classification whatsoever, for the purpose of organizing, managing or conducting bingo games or raffles. Except for persons employed as clerical assistants by organizations composed of or for deaf or blind persons, onh' bona fide members of such organization who have been members of the organization for at least ninety (90) days prior to such participation, shall participate in the management, operation or conduct of any bingo game or raffle: prox4ded however, that the spouse of any bona fide member or a firefighter or rescue squad member employed bra political subdMsion with which the volunteer firefighter or rescue squad member is associated ma!' participate in the operation and conduct of a bingo game raffle if a bona fide member is present. In addition, no person shall receive any remuneration for participating in the management, operation or conduct of any such game or raffle, except for those persons employed by organizations composed of or for deaf or blind persons. Remuneration for such persons employed by organizations composed of or for deaf or blind persons shall not exceed thirty dollars ($30.00) per event for providing clerical assistance in the conduct of bingo games or raffles only for such organizations. Your organization shall not enter into any contract with or otherwise employ or compensate any member of your organization regarding the sale of bingo supplies or equipment. Your organization shall not award any bingo prize money or merchandise valued in excess of the following amounts: (15 no bingo door prize shall exceed twenty-five dollars ($25.00), (b) no regular bingo or special game shall exceed one hundred dollars ($100.005, (c) no instant bingo prize for a single card shall exceed five hundred dollars ($500.00), and (d) no bingo jackpot, of any nature whatsoever, shall exceed on thousand dollars ($1,000.005, nor shall the total amount of bingo jackpot prizes awarded in one calendar day exceed one thousand dollars ($L000.00). Your organization shall not award any raffle prize or prizes valued at more than one hundred thousand dollars ($100,000.005. In no event shall your organization join with an5' other organization in establishing or contributing to the maintenance of any jackpot. Your organization shall maintain a record in writing of the dates on which bingo is played, the number of people in attendance on each date and the amount of the receipts and prizes paid on each such day. Your organization shall also maintain a record of the name and address of each indMdual to whom a door prize, regular or special bingo game prize or jackpot from the pla34ng of bingo is awarded, as well as the amount of such award. The organization shall also maintain an itemized record of all receipts and disbursements, including operating costs an use of proceeds incurred in operating bingo games. Your organization shall not place or permit to be placed any sign or signs advertising any bingo game on the premises or vdthin one hundred (1005 yards of the exterior of the premises where such bingo game is to be conducted. - over - 10. 11. 12. 13. 14. 15. 16. 17. Records of all bingo and raffle ~eceipts and disbursements shall be kept av4 shall be filed annually under oath with the County Internal Aud )epartment on a form furnished by th~ epartment. Your report shall' be submitted to Internal Audit as ~uutlined in the County Bingo-Raffle Administr-~ative Manual Your report shall be a matter of public record. Each report shall include a record of the gross receipts and t~isbhrsements of your organization for the period which commenced on the first day of October of the previous year and ended September 30 of the current year. In addition, if your organization's gross receipts exceed $50,000 during any calendar quarter, you must file an additional accounting of all receipts and disbursements during such quarter no later than 60 days following the last day of such quarter. ANY ORGANIZATION VIOLATLYG THIS CONDITION SHALL HAVE ITS PERiSHT AUTOMATICALLY REVOKED. No person shall pay or receipt for use of any premises to conduct any bingo games or raffles a sum of money in excess of the current fair market value of the premises and in no event shall such sum of money be based upon or determined by a percentage of the proceeds derived from the bingo games or raffles. Your organization shall not hold bingo games: more frequently than two calendar days in any one calendar week unless a special permit is granted by the Board of Supervisors of Chesterfield County for more frequent games. Your organization is authorized to play instant bingo as a part of the bingo games; provided however, that: (a) Instant bingo may be conducted only at such time as a regular bingo game, as defined in §18.2-340.1(2) of the Code of Virginia, is in progress and only at such locations and at such times as are specified in the bingo permit application; (b) Your organization shall not derive more 'than thirty-three and one-third percent (33 1/3%) of its gross receipts from the bingo games by the playing of "instant bingo" or "bingo in an), rotation"; (c) Your organization shall maintain complete: and accurate records of the date, quantity and card value of instant bingo supplies purchased as well as the name and address of the supplier of such instant bingo supplies. Your organization shall als0 maintain a written invoice or receipt from a non-member of the organization verifying any information required by law; and (d) Your organization shall not sell an instant bingo card to an individual below sixteen years of age. In addition to the conditions contained in this Permit, your organization shall comply with all provisions of the Code of Virginia, and the Code of the County of Chesterfield, 1978, as amended, regarding Bingo Games and Raffles. The Board of Supervisors may deny, suspend or revoke the permit of your organization for any non-compliance with the conditions of the Code of the County of Chesterfield or the Code of Virginia. ANY PERSON, SHAREHOLDER, AGENT, MEMBER OF EMPLOYEE OF YOUR ORGANIZATION VIOLATING ANY OF THESE CONDITIONS SHALL BE GUILTY OF A MISDEMEANOR AND UPON CO]~q/TCTION THEREOF SHALL BE SUBJECT TO A FINE OF NOT MORE THAN ONE THOUSAND DOLLARS OR TO CONFINEMENT IN THE COUNTY JAIL FOR NOT MORE THAN TWELVE MONTHS OR BOTH. A VIOLATION OF CONDITION 1 ABOVE SHALL BE PUNLqHABLE BY IMPRISONMENT OF NOT LESS THAN ONE YEAR, NOR MORE THAN FIVE YEARS OR BY A FINE OF NOT MORE THAN ONE THOUSAND DOLLARS OR CONFINEMENT IN THE COUNTY JAIL FOR NOT MORE THAN TWELVE MONTHS OR BOTH. TO CONTINUE OPERATIONS INTO THE SUCCEEDING YEAR, THIS PERMIT MUST BE RENEI4rED BY THE BOARD OF SUPERVISORS AT THE END OF EACH CALENDAR YEAR. THE PERMIT IS VALID ONLY AT THE PLAYING LOCATION LISTED ON THE PERMIT APPLICATION. THIS PERMIT OR A COPY THEREOF MUST BE POSTED ON THE PREMISES WHERE BINGO GAMES OR RAFFLES ARE CONDUCTED. THIS PERMIT IS NOT ASSIGNABLE. By: Chairman, Board of Supervisors Revised 10/1/92 Attest: County Administrator Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS August ~.S, 1993 AGENDA Item Number: Page ,1 of: 7.G.6. Subject: Request for an Entertainment/Musical Festival Permit from the Chesterfield County Fair Association County Administrator's Comments: Board Action Requested: Staff recommends that the Board grant a musical/entertainment festival permit to the Chesterfield County Fair Association for the annual Chesterfield County Fair subject to the attached conditions. Summary of Information: The 80th annual Chesterfield County Fair will be held at the fairgrounds complex on Courthouse Road Extension at Krause Road from August 27 through September 4, 1993. Because the County Fair will include musical events, exhibitions and rides, the County Fair Association is required to obtain a musical/entertainment festival permit from the Board. Amusements of America shall provide the midway rides and amusements for the duration of the fair. Rabbit, poultry and livestock shows are also planned. The plans for this year's fair have been reviewed by the County Attorney's office and those County Departments affected by the fair° The sponsor's plans include adequate measures to insure public safety, fire prevention, medical protection, sanitation, traffic control, insurance, bonds and building and ride safety. The sponsor has worked closely with all affected Departments to Continued Preparer: Steven L. County Administrator: M~~ ~'] Yes N o Attachments: ~tle: County Attorney 0905:1770.2 069 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of ~- Summary of Information: (Continued) insure a safe fair. As a condition of bein9 9ranted a permit, the Fair Association President~ G. B. Spencer, has agreed to the followin~ requirements as requested by the County Risk Manager: Two persons from the Fair Association, with appropriate designated authority, shall be present durin~ all open hours of the Fair. A performance bond for site clean up and restoration must be provided by either the Fair Association or their sub-contractor (Amusements of America). ($1,000 minimum) For public safety and convenience, the public telephones must be functioning durin~ the Fair, includin9 the Fair set-up and take-down period Public restrooms must have assigned personnel for routine cleanup. A written cleanin~ schedule must be established and si~ned as performed. Staff will monitor compliance with the conditions of the permit prior to openin~ day, and for the duration' of the fair. 0905:1770.2 070 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS August 25, 1993 AGENDA Item Number:. Page ~ of_~.. 7.G.7. ,,Subject: Request for a Permit to Stage a Fireworks Display at the Shelter Cove Causeway on September 5. 1993 ,County Administrator's Comments: Board Action Requested: Staff recommends approval for fireworks display permit. Summary of Information: Cindy Baster, of the Woodlake Community Association, has requested permission from the Board to stage a fireworks display at the Shelter Cove Causeway on the Woodlake side of the Swift Creek Reservoir on September 5, 1993 at 9:00 p.m.; rain date September 6~ 1993. Mr. William Bulifant, III, of Dominion Fireworks has previously conducted similar displays elsewhere in the County and will personally discharge the fireworks. Ms. Baster has submitted evidence of a fireworks liability insurance policy in the amount of $1,000,000 which names the County as an additional insured. Lt. Roland Stokes of the Chesterfield County Fire Department has reviewed the request and has indicated that the proposed display meets all applicable criteria under the Fire Prevention Code. Steven L. County Administrator: Attachments: ~-~ Yes ~tle: County Attorney 0905:1301.2 071 5/92 BOARD OF SUPERVISORS HARRY G. DANIEL, CHAIRMAN DALE DISTRICT' ARTHUR S. WARREN, VICE CHAIRMAN CLOVER HILL DISTRICT J. L MCHALE, III BERMUDA DISTRICT WHALEY M. COLBERT MATOACA DISTRICT EDWARO B. BARBER MIDLOTHIAN DISTRICT Date of CHESTERFIELD COUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 Application for Fireworks Display (Print or Type Ail Information) Application: u4-us-r 2, /??3 LANE B. RAMSEY COUNTY ADMINISTRATOR Event Name: Time of Fireworks: Event Location: Shooting site/Display area: Sponsoring Organization: DA'/ tPAP..Ty Date: /~ (/~P/9~O)Rain Date: 5'A ~v/~- X5 ( include map) [40OPLAK~ O_OAf/wl d//TY .S W / /:: 7- Person In Charge of Event: 0//~//~/ L~AST~-/~ ~anir,~ Address: /¥¢0 e /f~/¥E /~L UF ~- City: /~//~L ~ nd/AA/ State: ¢4 Zip: Work Phone: Px//,,v'y Home Phone: /-3 q g'?'/~ Person Coordinating Fireworks: (for sponsor) Mailing Address: city: ,~ ~ ~1 ~ Work Phone: State: SAM E zip: Home Phone: Company Responsible for Shooting: D~J)/V~//~ / 0/~/ -~'f6 6t/~e~ I/.4, .~ Work Phone: 7~.~ -- 8'/qZ After Hours: Shooters Name Zip: Note: 1. Attach a list of fireworks to be used in the display. 2. Attach a copy of the certificate of insurance. 3. Include a site drawing noting discharge site, spectator viewing area, parking and any nearby structures. 4. Should you have any questions, call the Fire Prevention Bureau at 748-1426. 5. Return application to: Chesterfield Fire Prevention P.O. Box 40 Chesterfield, VA 23832 Date: XX~ (office use only) Remarks: Site suitable for display pending County Attorney and Board of Supervisors Approval. Site unsuitable. Fire Official: Date: Event Representative: Date: AL~;ED SPECIALTY INSURANCE, ~::dR:.'.'. 1 oLANB~ FL ~ 'f' o i. I. F ~" e :.:.? 1-.-. 80 0- 23 '?.--. ¥¥ 5.5 Na 'J ....... .:-, :."",..,, · c:, F L o ri d..::~ 2 ADDITIONAL I N~URED S #1 County of Chesterfield, Virginia #2 Woodlake Ccn~nity Association COM PA NY; POL ICY NUMBER; LIABILITY LIMIT; BodiLy InJury and Property Damage; CLass B Procluc~s .,/; 300. POLICY PERIOD¢ '7 ].~/94 Excess o~' ' ............................................................... ~:T. x C: E, S -.'F, 0 '? I ......... ~ ................................. * ~ .................................. :~ -~ o/<) O./o<) o/oO/r..) O O/r,) O/OO ().,* OO/O O -' COMB!NEI) SINGLE LIMI'T I'n i'he eve~';¢ of a;-~y ma1'eri;:'~I, change in, '~h,:-:-~ c,.')~!par~y Will (:.~r',d;/~.:'~,¥,:!!" to giv.'.~, w~"itter~ i ,' [ C8 ~t...' i S i!3S{i ..... ¢3{.{? '*" i ;. n,,- nh[ j~Sf iOf! U. pOft '~ ~ ...... ....... ,. · ,. , .,: C ofqp...'~ R:r' ~. NAME & ADDRESS OF CERTIFICATE HOLDERS Woodlake Ccrmminity Association 14900 Lake Bluff Parkway LOCATION m iothian, Va. 23ii2 .... ~:~:e j:)O L i{2.V '""' i.~'t i:i :. .... . ~: ~ [ d ! 5-; l. ea'i~t 24 hours in adv./~,.'~(::e ,,..:f 't'he display dar This c:e'r'ti ficaCe 'nei ........ afl i'rma¢ive [y nor th.? cove'._"age -~f'f'o:"d:~d by thc., pc. L i.-.::y(les) des u h '~n :3 '5ubseq.~i:£~f)+ 4. ,I;;::..) W!] i,'.::?~ ~.h8 c[ [ SL'.,':, [.fly . . . ,-~ .:3 O .."! ' po[i c'¢ {::o'n~Y'ac¢, C .... aT,,up ,::'.,m.~ Poi i{:: iT~q o'f 1'he o? 't he sp '.'. ns o',." :-] .~ nceLl, al' ion o'ir said po L icy(ies) ¢ · noTice shall, impose 'no [iabJl.~1'y DATE OF DISaP~AY; Sapt..05,19.93 RAIN DATE: 'i'~u DISPLAY AMOSN¥ ....... ~'~"~ 900.00 OF DISPLAY** at the lake pl. ays be repo'~'-ted $o ega'tive[y amends~ extends or aLi'ers or,bed hereon, NOTE: !~ the ever~t s display, coverage wil. l. hetd¢ ~nithin the terms of the display are 1'he respons ~.- .~- ' .... ' ..... - .... ' ....... 07' [~-~;<;~:~r:~ 0¢ 8 ~y' ¢~ r Dff! { %8!3 Ir~su. rr.~d¢ b~!' ,:)n[y.t,?? re-SF, eCl:~4; acc{ dents, ar i.sing oft'l- nf hr= eg ~ ~,r~ ~::~.~ .. 'r~; tiY' ~:.'U 5~ efl~p [o Yees ti(. {' i '~ig J li ~l'ie c O~i"S~~ ,~'~iiLJ ~{:: ope '~ ......... '' f " d ¢ .;:~s ~:~ddit~ onal. Named Insured¢ .... - "-"' 'f i' any Tnd~p~ndv~n.{- Con-- ~ d~.. tui" WhO ~ i"E.:'S I'?:E. ~ EJ:~ ~.~fy O'ii L,~f~8 [ O'f "'' ~' ........ ~, "': .... This certificate Is not valid unless an original signature appears below, (Copies Not Vatid,) ALLIED SPECIALTY INSURANCE, INC. FIREWORKS TO BE USED: (60) 3 inch variety colors 3 or 4 special effects 3 or 4 whistle shells 10 or 12 noise shells with color (8) 5 inch shells (12) 4 inch shells (6) 3 inch shells 60 shells for finale with color _f '\ Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Au0ust 25t 1993 Item Numbe~. Page i of 1 7.G.8. Subject: State Road Acceptance County Administrator's Comments: Board Action Requested: Summary of Information: BERMUDA: Arbor Landing - Section 4 DALE: Fairpines - Section 4 Fairpines - Section 5 MATOACA: Amstel Bluff - Section A Sedgefield Preparer: ~.~~ ~ '~ Ri'c~rd M/McElfish County Administrator: c~ Attachments: Yes ~J N o Title: Director Environmental EnqineeriRq # 072 TO: FROM: SUBJECT: MEETING DATE: Board of Supervisors Environmental Engineering State Road Acceptance - Arbor Landing, Section 4 August 25, 1993 Bent Tree Place ARBOR LANDING" SECTION 4 073 TO: FROM: SUBJECT: MEETING DATE: Board of Supervisors Environmental Engineering State Road Acceptance - Fairpines, Section 4 August 25, 1993 Berryridge Terrace Huntsville Road FAIRPINES SECTION 074 TO: FROM: SUBJECT: MEETING DATE: Board of Supervisors Environmental Engineering State Road Acceptance - Fairpines, Section 5 August 25, 1993 Brambleton Road Huntsville Court Huntsville Road FAIRPINES ~ECTION TO: FROM: SUBJECT: MEETING DATE: Board of Supervisors Environmental Engineering State Road Acceptance - Amstel Bluff, Section A August 25, 1993 Amstel Bluff Way Amstel Bluff Terrace TO: FROM: SUBJECT: MEETING DATE: Board of Supervisors Environmental Engineering State Road Acceptance - Sedgefield August 25, 1993 Sedgefield Road Sedgefield Terrace ProJect 077 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: , August 25, 1993 Page 1 of 3 Item Number:. 7. G. 9. a. -e. Subject: Agreements for Maintenance of a Stormwater Drainage System and Best Management Practice Facility. County Administrator's Comments: Board Action Requested: This item requests the Board of Supervisors' authorization for the County Administrator to execute various maintenance agreements presented by Magisterial Districts. Summar~ of Information: Stormwater runoff from developing areas poses two concerns: a) development tends to change the hydrologic characteristics of a given watershed, affecting the volume and runoff rate which, if not managed, can cause considerable downstream damage, b) evidence indicates that this runoff may be harmful, from a pollution standpoint, to state waters. Stormwater management facilities combined with Best Management Practices (BMP's) are utilized to lessen the water quality and quantity impact caused by stormwater runoff. Best Management Practices refer to those controls that have been proven in the past to be effective and may include structural (ponds and lakes) and non-structural facilities such as maintenance operations and procedures, management techniques and reduction of paved surfaces. Stormwater management facilities (structural BMPs) are commonly used to attenuate the peak runoff rate of stormwater and provide for precipi- (Continued) Preparer: Richard M. ,~Elfi.~h County AdministratOr: Attachments: Yes ~-~ No Director Title: Environmental EnqJ r~ri n? 078 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page : of 3 Summar of Information: (Continued) tation of suspended particles or sediment. This is accomplished through the use of three general types of facilities: detention, retention, or infiltration. A detention facility detains stormwater for a given period of time in order to release it at a rate that will not exceed any downstream capacities or otherwise cause erosion. These facilities are normally dry except during rain events and shortly thereafter. Se A retention facility serves the same purpose as a detention facility except that there is a permanent pooling of water (lake or pond). An infiltration facility allows stormwater to soak into the ground and, thus, requires specific sandy soil types that are normally found only in the eastern portions of the County. The County's involvement in stormwater management is driven by a variety of forces, among which are: state erosion, sediment control requirements and the Chesapeake Bay Preservation Act (CBPA), the EPA National Pollutant Discharge Elimination System (NPDES) mandates, Flood Plain Management Ordinance and Upper Swift Creek Ordinance. Ultimately, the purpose of this involvement is to prevent loss of life or property and deterioration of water quality within, around, and downstream of development. A large majority of all ponds and lakes constructed in both commercial and residential settings over the last fifteen (15+) years are designed for either water quantity and/or quality control. We currently have one hundred and one (101) approved and constructed structural Best Management Facilities. BACK~ROUND: The maintenance agreement consists primarily of a final inspection report, preventive maintenance inspections every three (3) years and an indemnification agreement for the County. The responsibility for the integrity of the facility falls with the owner. The County's only involvement is the assurance that the maintenance agreement is to be followed by the owner. Once the agreement has been fully executed, it will be recorded in the Clerk of the Courts Office. 079 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of ~ Summar~ of Information: (Continued) BERMUDA DISTRICT: Commercial Hampton Inn MATOACA DISTRICT: Commercial Woodfin Convenience Store Swift Creek Baptist Church MIDLOT~HIAN DISTRICT: Commercial Boulders V Service Merchan- dise Owner/Developer Chestnut Associ- ates Owner/Developer Joseph Woodfin, IV Trustees of Swift Creek Baptist Church Owner/Developer E.D.C. Homeowners Warehouse, Inc. Purpose Quality Purpose Quality & Quantity Quantity Purpose Quality Quality Type Retention Type Retention Retention Retention Detention lXt¥ lC] ,LIIUAV i NNI N 0£ c~IAWH 081 ,.~£T ~.17' 'VII ktULL t oRD HLRT 5HOWI~ G~ HI~OP'OS~D ESMP' REID I~MH FICC~_5~ ERSEMEEIT RCR05~5 R 3.05 REEF__ P'RI~,CEL OF Li:::t~D O~ THE NIORTH LIRIEE OF'NULL -~-I'REEET EORD ~.,;~TI4E MI::ITORCR DI~'T~! C'T OF' CHESTEI~F'IF_.LD C. OUk. iT¥ ~ VI I~,~, I/U ! R. · . "~'~ .... O~-.jI ENGINEERS, LAND SURVEYORS Date: d/z/y/,~./.~.~..~ 'II~D.,~dRW~,,~i~ LAND PLANNERS Scale: 1"- ,/Z~' . .'~l~J~- 3520 S. Courthouse Road Suite B Richmond, Virginia 23236 082 LICENSE No. k O83 TOTAL ='. 2,-' 08,~ ~ L I , ~' ;~1r V~; ~ ~ ~/ ~ ~ ~ ~ ' '' ', ~ A, ,, ~,,/~ ~ ~~~ -/ ........ ~ ' ~ : :'!I¥IA~. N~ . , .... ! ",,~ / ,::/~111~~,~~ ! ~ IR,~ ~~h~~~' '-~- ~ / R-5~Z 9 L=19.90' " ; ' mi ' ~ I 70.~ ~ ~1 '; ', ~ ' ', · ' ~ ~ 29.72' ' . s~s2' .'?/,~ ---~ . ~ ": ,,' .X.D.,. .~- ~-/..x - I i~l I '"- ~ I.~ TIMMON~ ~ ASSOCIATES, P.O. VARIABLE FI~TH ~m~, BMP EASEME~ z. ~. cou~ous~ ~o. ~o~o, ~o~ s~s ~ ~o. ~m~o ~o., w ~OR ~ ~oss~s ~. ~ ~ v~. SERVICE MERCHANDISE o~: CHES,TERFIELD COUNTY, VIRGINIA O~A~ Sn O.~ ~s , CHEOKED BK' CALC. CHK.: PRE~OUS JOB NO. JOB NO.: 08~ Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA August 25, 1993 Item Number: Page i of~_ 7.G.10. Subject! Consideration of the Use of a Wastewater Pumping Station to serve Proposed Qualla Development in the Qualla Road/Route 288 Area. Count~ Administrator's Comments: Board Action Requested: Approval of the use of a wastewater pump station to serve proposed development in the Qualla Road/Route 288 area. Summar~ of Information: Developers have expressed interest in developing property northeast of the Qualla Road crossing of Route 288. To obtain the residential density sought, the public wastewater system must be used. The subject area naturally drains south towards Swift Creek. The current Water and Wastewater Facilities Plan depicts a future pump station with a proposed location at the Swift Creek crossing of Qualla Road. This future facility would serve a large area south and north of Route 288 including the subject area. However, there is no projected time frame for construction of this facility. Preparer: ~w~ar~~~, ~r County A~ministrator: ~ Title: Assistant Director of Utilities # 086 Attachments: Yes ~ N o CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 2 3 Page of Summary of Information: (Continued) Developers have proposed construction of a smaller pump station to be located north of Route 288. This facility would serve an initial development of approximately 160 lots, and ultimately serve approximately 655 lots, including service to approximately 40 existing homes now on septic systems. Staff has evaluated the developer request, and in accordance with Chapter 20, Section 20-67 of the County Code finds that: It is economically impractical to extend the gravity wastewater line and the use of a pump station will not adversely affect the County's ability to serve the area with a gravity wastewater line at a future time. A gravity trunk extension in excess of 2 miles would be required to serve the subject area, in addition to a pump station and force main. 'No pipe sleeves were installed across the roadway with construction of Route 288. The proposed design and plan for the pump station and connection lines do not adversely affect the current financial status of the county utility system or the future ability of the county to install a gravity wastewater line. The projected annual operation and maintenance costs for the pump station are comparable to existing county facilities of similar size. The proposed design of the pump station permits replacement of the pump station with ,a gravity wastewater line without significant capital outlay at a future time. The pump station and connecting lines would be constructed at sufficient depth to allow a future gravity relief line across Route 288. The only unusual cost will be that associated with boring across the Route 288 right-of-way. 087 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 3 3 Page of Summary of Information: (Continued) The pump station will not overload the existing sewage facilities and will not otherwise negatively affect the county's ability to efficiently manage the wastewater system. The pump station will discharge into the existing gravity system serving the Sunnybrook subdivision. Sufficient capacity is available for the initial development proposed. Upgrading of lines will be necessary to permit additional development, the cost of which would be borne by future developers. Considering the above, staff recommends that the Board approve the use of a wastewater pump station as requested. 088 RD ~ ~--SU£ 'ES ASPiNALL RD BREI;LIN OR 1N RD :IDGE FALLING K NEWBY.( WOOD © AITC of Alexen~tn Richmo!d I POCAHON' A'CR[ 'l' Hopewell"; FiVE (S Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA August 25, 1993 Item Number: Page ~ of. ~ 7.G.11.a. Subject: Approval of a Change Order for Construction Management Services to be Provided by Black & Veatch for Improvements to the Falling Creek Wastewater Treatment Plant (Project #890553R) Count~ Administrator's Comments: Board Action Requested: Staff requests that the Board of Supervisors approve the change order for additional engineering services and authorize the County Administrator to execute the necessary documents. Summary of In~rmation: When the contract for engineering services for design of the improvements was awarded, the project scope was not sufficiently defined to allow the cost of construction management services to be accurately determined. The plans and specifications are now nearing completion and the cost for construction management will be $476,300, which includes on-site resident inspection for the duration of the project. Expenes for construction management were anticipated and included within the project budget. Preparer: Cra~ S. Bry~ County Administrator: Attachments: ~-] Yes No Title: Assistant Director of Utilities 090 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS August 25, 1993 AGENDA Item Number:. Page ]- of i 7.G.11.b. Subject: Change Orders Utilities Building Construction Contract Forterra Corporation Count~ Administrator's Comments: Board Action Requested: Approval of change order of $54,142. to Forterra Corporation in the amount Summary of Information: This change involves two items: Addition of a vestibule at the west lobby $25,277. Revisions to electrical circuits to handle computer equipment. $28,865. Both of these items were requested by the Utilities Department and the proposals have been evaluated and approved by the Utilities Building Project Steering Committee. Funds are available in the project account. It is requested that the Board of Supervisors approve this change in the amount of $54,142. Prep~_:/~~~ ,/~///~~'tle: County Administrator: Attachments: ~ Yes N o Director, General Services 091 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA August 25, 1993 Item Number: Page 1 of 1 7.G.11.c. Subject: Approve Change Order No. 4 for Engineering Services Provided by Hazen and Sawyer for Improvements to the Swift Creek Water Treatment Plant for Compliance with the Safe Drinking Water Act Amendments (Project #880161R) Count~ Administrator's Comments: Board Action Requested: Staff requests the Board of Supervisors approve the Change Order and authorize the County Administrator to execute the necessary documents. Summar~ of Information: An engineering services contract was awarded to Hazen and Sawyer for Improvements to the Swift Creek Water Treatment Plant to achieve compliance with the Safe Drinking Water Act Amendments. The proposed standards being developed by the EPA have changed significantly requiring additional bench scale and pilot plant studies to determine the most effective and efficient approach for achieving compliance. The cost of these additional studies is $45,000. Funds are available in the Capital Improvement Budget. Craig S. B~ant County Administrator: ~ Attachments: ~-~ Yes No Assistant Director of Utilities Title: # 092 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page AGENDA August 25, 1993 Item Number: 7.G.12. of ~ Subject: Award of Construction Contract for County Project #92-0131R Improvements to Swift Creek Dam County Administrator's, Comments: Board Action Requested: Staff recommends that the Board of Supervisors award the construction contract to D. W. Lyle Corporation, authorize the transfer of funds, and authorize the County Administrator to execute the necessary documents. Summary of Information: The State Department of Conservation and Recreation, the agency responsible for implementing the Dam Safety Act, has determined that improvements to the Swift Creek Dam are required to accommodate the probable maximum flood. The compliance date for completion of these improvements is May, 1994. This project involves the installation of a concrete wall on top of the existing Swift Creek earth dam to channel water towards the spillway during the probable maximum flood. Five (5) bids were received ranging from $350,000 to $660,920. The low bidder was D. W. Lyle Corporation. Funds for this project are available in the Capital Improvement Budget. The original appropriation for the project was based on the engineer's estimate. An additional $150,000 is necessary to award the contract. Funds are available from project #89-0923R, Bon Air Waterline Rehabilitation. Coun'--Adm' .~aig S. ~/ryant..~ ~ Ly ,mstrator: Attachments: Yes [-~ N o ~ ~tle: Assistant Director of Utilities 093 "GENI' CREEK RES. SITE POCAHONTAS STATE PARK VICINITY MAP · SCALE' 1" = 2.4- MILES 094 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS August 25, 1993 AGENDA Item Number: Page ~ of~_ 7.G.13.a. Subject: Approval of Utilities Contract for Beckenham - Section C - Contract Number 93-0023 Count~ Administrator's Comments: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summa~ of In~rmation: This project includes the extension of 2,443 L.F.± of 24" and 1,100 L.F.± of 10" oversized wastewater lines. The developer is required to have an 8" line to serve his development, therefore, staff has requested the lines be oversized to provide service to the adjoining properties. In accordance with the ordinance, the developer is entitled to refunds for the cost of oversizing the wastewater lines. Developer: Contractor: Clover Hill Corporation Coastline Contractors, Inc. Contract Amount: Estimated Total - Total Estimated County Cost: Wastewater (Oversizing) (Refund thru connections) - (Cash) - Estimated Developer Cost: - Code: (Oversizing - Cash Refund) - (Oversizing - Refund from connection Fees) - District: Matoaca Preparer: //. E. Be~, Jr. County A'~ministrator: Title: Attachments: Yes [-~ No $221,296.00 $16,216.31 $50,000.00 $155,079.69 5N-572WO-E4C 5N-572VO-E4C Assistant Director of Utilities 095 CONTRACT NUMBER 93-0023 BECKENHAM - SECTION C 096 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA August 25, 1993 Item Number: Page 1 of 1 7.G.13.b. Subject: Approval of Utilities Contract for Mineola, Section E and Offsite Sewer - Contract Number 91-0175 Count7 Administrator's Comments: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. · Summar~ of Information: This project consists of onsite and offsite improvements which includes 1,894 L.F.± of offsite wastewater lines. In accordance with the ordinance, the developer is entitled to refunds for a portion of the construction costs of the offsite wastewater lines. Developer: Contractor: J. B. McCutcheon, Jr., Inc. RMC Construction Company Contract Amount: Estimated Total Total Estimated County Cost: Wastewater (Offsite) (Refund thru connections) Estimated Developer Cost: $48,931.00 $12,024.29 $36,906.71 Code: (Offsite) 5N-572VO-E4D District: Matoaca Preparer: ' ~'~'~' /J/E. Beck, ~. County Agjz'inistrato r: ~ Attachments: Yes ~-~ No Assistant Director of Utilities Title: 097 CONTRACT NUMBER 91-0175 WOOD DALE : C]tESTERi S'/A l lOPiF 'x DALEWOOD MINEOLA, SECTION E AND OFFSITE SEWER O98 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA ~11g,,a"l- 'gq "J C~ Item Number: Page 1 of l 7.G.14. Subject: Request to aid Asphalt Maintenance, Inc. in the Acquisition of Two Sewer Easements and Two Temporary Construction Easements Count~ Administrator's Comments: Board Action Requested: Staff recommends that the Board of Supervisors authorize Right of Way Staff to aid Dean E. Hawkins, Agent for Asphalt Maintenance, Inc. in the acquisition of two sewer easements and two temporary construction easements across the property of Joseph M. Duggins; subject to the execution of a contract by Asphalt Maintenance, S Inc., aqreeing to pay for all costs. ummar~ of Information: Dean E. Hawkins, Agent for Asphalt Maintenance, Inc., has requested that the County aid him in acquiring easements in order to serve the property of Asphalt Maintenance, Inc. Mr. Hawkins has made several attempts to work out a settlement with Mr. Duggins but all attempts have been unsuccessful. v John W. Harmon County Administrator: ~ Attachments: Yes ~ N o Title: Right of Way Manaqer ~, VICINITY SKETCH REQUEST TO AID ASPHALT MAINTENANCE, INC. IN THE ACQUISITION OF TWO SEWER EASEMENTS AND TWO TEMPORAR~ CONSTRUCTION EASEMENTS rS CENTER ACRES BELLWOOD 4' Kingslan Annm PAR CENTRALIA FARM FIELO DRJ HILLTOP 3RESCEN1 RI) Th~ter CENTRAL PARK PARK FRIEND · Radio lO0 NAD 83 ~'~ kl. S- . TM NO 81-4(1) 19. 47~49 ~. JOSEPH N, DUGGINS DB~560 PG 8~1 .-4 N 3, 673. 75J_~._0_ ' E ~, 792, 36~, ~5 . EAS~,T P/L NOO'O3'~7"E (2 54, PERRYHONT ROAD GENE R, WATSON No. 1655 "~. ~) SUR~,.~· PLAT SHOWING PROPO.iED 16' SEWER EASEMENT EASEMENT WITH A t0' TE'~PORARY CONSTRUCTZON EASEMENT LOCATED IN THE BERMUDA DISTRICT ~ CHESTERFIELD COUNTY, VIRGINIA SCALE ~" - JO0' JH 92-i04E! GENE ti~ TSOAt ~ ASSOCZATE!? ~017 I~ON B~ID~E ~OAD RICHMOND VIRGINIA 804-27~-8038 DATE: NAY 24, J993 FILE CPE-t~2A NAD 83 N/F JOSEPH M, DUGGINS H 3, 67_.3~._5ii ,80 E ii, 792, 3ig.31 ~ P?L ti5.20' ~ SOO "03' 17"W ~6' SAN SEWER EASH'T TM NO 8t-4(tl lB N/F JOSEPH M, DUGOINS V,L, HICKS & DBtGO0 PG897 N,V, RHOTEN 289' TO C/L KINGLANDS CREEK t15.20' / S05 ,it'04"E lO' TEMP CONST EASM'T PERRYMONT ROAD GENE R. WATSON No. PLAT SHOWING PROPOSED i6' SANITARY SEWER EASEMENT WITH A ~0' TEMPORARY CONSTRUCTION EASEMENT LOCATED IN THE BERMUDA DISTRICT OF CHESTERFIELD COUNTY, VIRGINIA SCALE l" = 50' DATE: MAY 24, 1993 JN 92-i04E2 GENE IK4 TSON · ASSOCZA TES 60~" IRON'BRIDGE ROAD R(CHMOND VIRGINIA 804-271-8038 FILE CPE-i t2B 102 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA '~ ~3 Item Number: Page ]- of 1 7.G.15.a. Sub~iect,,! Request for Permission to Construct a Driveway within unimproved Hubert Lane Count~ Administrator's Comments: Board Action Requested: Staff recommends that the Board of Supervisors grant Mr. and Mrs. Richard L. Edens Jr. permission to construct a driveway within unimproved Hubert Lane; subject to the execution of a license agreement. Summar~ of Information: Richard L. Edens, Jr. has requested permission to construct a driveway within unimproved Hubert Lane. This request has been reviewed and approved by staff. Prepa re~.. _~~~. ~~.,~,nn ~/dorm w. Harmon County Administrator: Attachments: Yes ~-] No Title: Right of Way Manager 103 VICINITY SKETCH ~REQuEST FOR PERMISSION TO CONSTRUCT A DRIVEWAY WITHIN UNIMPROVED HUBERT LANE - MR. AND MRS. RICHARD L..EDENS JR. Pleasant SCREAMERSVIL TERRACE FARMS WHIPPOORWILL CHESTERFIELD MANOR Ht PEWELL 104 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA ~ qq~ Item Number: Page I ofl 7.G.15.b. Subject: Request for Permission for a Portion of a Driveway and a Portion of a Septic Tank Line to Encroach within an Existing 16' Drainage Easement Count~ Administrator's Comments: Board Action Requested: Staff recommends that the Board of Supervisors grant James L. Wilson and Anne Wilson permission to have a portion of a driveway and a portion of a septic tank line encroach within an existing 16' drainage easement; subject to the execution of a license agreement. Summar~ of Information: James L. Wilson and Anne Wilson have requested permission to have a portion of a driveway and a portion of a septic tank line encroach within an existing 16' drainage easement. This request has been reviewed and approved by staff. County Administrator: Attachments: Yes ~ N o Title: Right of Way Manaqer 108 VICINITY SKETCH REQUEST FOR PERMISSION FOR A PORTION OF A DRIVEWAY AND A PORTION OF A SEPTIC TANK LINE TO ENCROACH WITHIN AN EXISTING 16' DRAINAGE EASEMENT ..... '~ //gG RAY$O r~ / ~- ESTATE!; 238 I GREEN Wesley Chapel dAK HILL ESTATES Seven Springs~ Marina River sfieH 107 J J eeo°, M © ~ © 108 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA ~-o,~ ~.~: ~ c~c~3 Item Number: Page i .... of i 7.G.16.a. Subject: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company for underground service to the new Chesterfield County Utilities building. Summar~ of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board and the County Administrator to execute an easement agreement with Virginia Electric and Power Company for underground service to the new Chesterfield County Utilities building. The underground service will be tying into the existing overhead service. ~.J John . County Administrator: Attachments: Yes ~ N o Title: Right of Way Manager 109 CINITY SKETCH = CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POWER COMPANY CHESTERFIELD COUNTY UTILITIES BUILDING ~~~ - ~~~ I '"' ~,'~°~' , / ~:~h;L..X Vd'-Tech ~"' Ilrd~H. ~*.Bjrd Athl~ =~-j~ %?~ WES, ~ ~ ~.., ~~ ...... ~' ~, c~,f~~~ u ~ r~ ~z/ ~.~ ~ ~ _ j/~.L.~ · ' - N i I I$' CLi-~c~TE~gELb UTIL ITI~S P~L,llLDI,'J~ TkO- qT- .~c~b a~ Legend __ Location of Boundary Lines of Right of Way 90' Plat to Accompany II Right of Way Agreement COR 16 Virginia Electric .nd Power Company P- 5 ~5 District/~ I b Lo'r/~//~A// District-Township-Borough County-City it,~,~ate DRL~ Office Plat Number Estimate Number Grid Number o5-3o ~-a~ ! ! ..1_, Oateq4/~.~3 By ~,~,~ ~:l. Fo~m No. 720489<Dec 87) (Fe~rne~ 97556030) I Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA .~,,~,,.~ ~.~. ~ Item Number: Page 1. o~_.__ 7.G.16.b. Subject: Conveyance of an Easement to Commonwealth Gas Services, Inc. Count~ Administrator's Comments: Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board and the County Administrator to execute an easement agreement with Commonwealth Gas Services, Inc. to install a gas service to serve Manchester High School. The gas service has been installed at a location mutually agreeable to both parties. Summar~ of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board and the County Administrator to execute the easement agreement with Commonwealth Gas Services, Inc. for service to Manchester High School. VJohn W. Harmon County Administrator: ~ Attachments: Yes r-] N o Title: Right of Way Manager 112 VICINITY SKETCH CONVE~ANCk OF AN EASEMENT TO COMMONWEALTH GAS SERVICES, INC. TO SERVE THE NEW MiANCHESTER HIGH SCHOOL TW(:IVE OAKS ~ TWELVE OAKS RD B~'ow. G~'ove '1 2 11.3 VDOT P.C. STATION 21+28. ROUTE HIGH SCHOOL £OUN?Y OF £HEST£RFIE~D O. B. 2025 PG. 556 TAX PARCEL NO. 76-$(I)22 BEARING 58uo'28' 2] S 52'46°44 i1']~5~ S 59'33'01" E ~4 S 55~4'ta" £ S 58'J6'07" E ".6] S 77~3'41" E N 77'43'JJ" E 8~N 74'28'08' E DISTANCE 159. 62' 51.61' 47.62' 70. 80' 146.51' 14. 09' IJ. O0' 52.52' tgtNN BEARING 88'42'32" E 57'54°29" E ~,11,]N 5578'58' E N 59'02'40~ E N 51'58'49' E DISTANCE 101.51' 22. 4J' 100.66' 58. 05' 44.10' J2'JJ'16" E 43. 71' COMMONWEAL. TH GAS SERVICES, INC. m~RII~ZNT ENGINEERING ClWL ENGINEERING SECTION PROJECT CENTERLINE OF 10' WIDE PIPELINE EASEMENT ACROSS THE PROPERTY OF COUntY OF CItE~Et~FIE£D DATE ~NE~ ~J.K. ~MMONS & ASSOC., P.C. ,o~1 J.K. ~MMONS ~ I DECEMBER 14 ..... I A$SOClA~$, P.~, J.N.: 15098 B. ~ORRIS~ I" = 200' [ 18-264- R~s ~ 4140-H 107-555- 9JO- 66J8 PAx insect(s) MA TOACA COUNTY CHESTERFIELD STALE VIRGINIA DRAWING NO. 114 ' CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: ~,~g,,~_ ~, ~q~ Item Number: 7.G.16.c. Subject: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company for underground service to the mobile classrooms behind Evergreen Elementary School. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board and the County Administrator to execute an easement agreement with Virginia Electric and Power Company for underground service to the mobile classrooms behind Evergreen Elementary School. Preparer ~x,~,~j o~hn W .~H.ar~o~n o.t~-,.,~t Title: County Administrator: Attachments: Right of Way Manager # Yes ~-] N o 115 VICINITY SKETCH CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POWER COMPANY MOBILE CLASSROOMS BEHIND EVERGREEN ELEMENTARY SCHOOL ;dway 116 ------__ L ew,~.' COu,'r'7 OF Legend Fo~m No, 7204~J~1 I~o l ~C. Htpo L- 0 F- 'T-H~' Location of Boundary Lines of Right of Way Virginia Electdc and Power Company Plat to Accompany Right of Way Agreement COR 16 bistfl~i J',4 II)LOTi~ IAfl rlat.2Town ship~Borough II)LOTH )ffice Estimate Number ,~ate By County-City Plat Number .... Grid Number 117 TOTAL P.'02 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA August 25, 1993 Item Number: Page 1 ofl 7.G.16.d. Subject: Conveyance of an Easement to Virginia Electric and Power Company Count~ Administrator's Comments: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company for underground and overhead service to the West Branch Library. Summar~ of Information: Staff requests that the Board of Supervisors authorize the Chairman of the Board and the County Administrator to execute an easement agreement with Virginia Electric and Power Company for underground and overhead service to the West Branch Library. Preparer:C~~~~. ~.o~ x~'o onn w Harmon County Administrator: ~~ Attachments: Yes ~ N o Title: Right of Way Manager I# 118 ICINITY SKETCH CONf;EYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POWER COMPANY WEST BRANCH LIBRARY VALK CT R 0 ROCKP( LA~ :NOLL C1R CREEK PL HILL 2 FAR 119 5_ N F 120 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Auaust 25, 1993 Item Number: Page i of 1 7.G.17. Subject: Acceptance of two Parcels of Land by Deed of Correction from Southeastern Associates, Incorporated, A Virginia Corporation County Administrator's Comments: Board Action Requested: Staff recommends that the Board of Supervisors accept two parcels of land; one containing 0.078 acres adjacent to Huguenot Road and one containing 1.139 acres north of existing Mall Drive and authorize the Chairman of the Board and County Administrator to execute the Deed of Correction. Summary of Information: This deed of correction, will correct a previously recorded deed of dedication which contains a plat with errors. County Administrator: c~~ Attachments: Yes ~ N o Title: Right of Way Manager 121 vICiNITY SKETCH ACCEPTANCE OF TWO PARCELS OF LAND BY DEED OF CORRECTION FROM SOUTHEASTERN ASSOCIATES, INCORPORATE~, A VIRGINIA CORPORATION AMBER. GATE : Robiaus LAthletic flex ~MSi QUEENSPARK'~ bious ILLANNE ROBIOUS ' HUGUENOT ~ '~,. VILLAGE V Toweis ,.,... "~' '~';'~/,'~,~.~ WEST . omidiethia° Rescue Squad World SOUTHLAKE ;OMMONS COMMONS POOL PORT ~ MOORWO~ :TERRA( 122 N E6' 1 g' ;35"W/1/I ' SOU THEA S TERN A SSOOZ,4 TES ZNOo ~S 7~' 1~3'47"~ ~'~ ~1 ..qIYELL ,~I'A TION PLA T SHOU£NG O. 0?8 A£R6-S OF LAND TO B~ D:D ZOA T:D TO THE COUNTY OF CriES TERF:EL D. 100~o ~o 4o ~o0 100 200 SCALE IN FEET Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Auc~ust 25, 1993 Item Number: Page ~- of~ 7.G.18.a. Subject,! Acceptance of a Parcel of Land along Old Stage Road from T. Wayne Balch, Jr. County Administrator's Comments: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of 0.107 acres of land along Old Stage Road from T. Wayne Balch, Jr., and to authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. County Administrator:.~~9 Attachments: Yes ~--~ N o Title: Right of Way Manager 12§ VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG OLD STAGE ROAD FROM T. WAYNE BALCH, JR. 126 T. IYAYNE BALCH, ~rR. D.B. 2300, P. 2,0? T.M. # 116-12-(1.)-39 0.107 ACRES 00' ~.,4.Rff 2?O.TTO&r _ 3O. 00' W PREVIOUS JOB NO. PLAT SHOWING 0.107 ACRES OF LAND NORTH ~rEST O? RT$. # 898 & 732 TO BE DEDICATED TO CHESTERFIELD COUNTY BERMUDA DISTRICT * CHESTERFIELD COUNTY, VIRGINIA 3-;?,3-93 3. K. TIMMONS & ASSOCIATES, P.C. ENGINEERS * A}~CHIrXOr$ * SURVEYOR~ 711 N. OOUR~OUSE RD. RICHMOND, VA 8803 STAPLES MILL RD. HENRICO CO., VA 4411 CROSSINGS BL~. PRINCE OEORGE, VA. DA TE: FEB. 12,199,7 SCALE: I ~ $0' DRAWN BY: S.L.B. CHECKED DY: CALC. CHK.: q/~ JO8 Na: 15296 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA ~ 993 Item Number: Page i of 1 7.G.18.b. Subject: Acceptance of three Parcels of Land along West Pinetta Drive and Buford Road from First Pentecostal Holiness Church County Administrator's Comments: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a 5' wide parcel of land along West Pinetta Drive and two variable width parcels of land along Buford Road from First Pentecostal Holiness Church, and to authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. VJohn W. Harmon County Administrator: Attachments: Yes ~ No Title: Right of Way Manager 128 VICINITY SKETCH ACCEPTANCE OF~ THREE PARCELS OF LAND ALONG WEST 'PINETTA DRIVE AND BUFORD ROAD FROM FIRST PENTECOSTAL HOLINESS CHURCH ~RS 129 130 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA August 25. 19~ Item Number: Page i of, 1 7.G.18.c. Subject: Acceptance of two Parcels of Land along Old Buckingham Road and Huguenot Road and Alverser Drive from Homeowners Warehouse, Inc. Count~ Administrator's Comments: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of 0.015 acres of land along Old Buckingham Road and 1.119 acres along Huguenot Road, Alverser Drive and Old Buckingham Road from Homeowners Warehouse, Inc., and to authorize the County Administrator to execute the necessary deed. Summar~ of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. Prepareu-x ~~?~. ~~.~ ~/ John W. Harmon County Administrator: _~~ Attachments: Yes ~ N o Title: Right of Way Manager 131 VICINITY SKETCH ACCEPTANCE OF TWO PARCELS OF LAND ALONG OLD BUCKINGHAM ROAD AND HUGUENOT ROAD AND ALVERSER DRIVE FROM HOMEOWNERS WAREHOUSE, INC. RD COUNTRY PLACE RD ROBIOUS World J COMMERCIAL SOUTHIAKE STONEHENGI COMMONS MOUNT NEBO SUBURBAN MOBILE HOME VILLAGE ?~ NIGHTSBI 132 133 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 1 993 Item Number: Page i ofl 7.G.18.d. ect: Acceptance of a Parcel of Land along Jefferson Davis Highway from Pre Con Inc. County Administrator's Comments: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of 0.825 acres of land along Jefferson Davis Highway from Pre Con Inc., and to authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. John W. Harmon County Administrator: Attachments: Yes ~ No Title: Right of Way Manager 134 ~' VICINITY SKETCH '~ ACCEPTANCE OF A PARCEL OF LAND ALONG JEFFERSON DAVIS HIGHWAY FROM PRE CON INC. BERMU[~A PLACE BRYAN RIDGE MISTWOOD FOREST [0 ILL BERMU[ RUN APTS TIN~ REENLEIGH · .MOBILE HOMES WALTHAL Research Lab RIGGERS STATION Jlount Minnis Memorial Park HUNOREO WALTHAI CREEK 135 ,,.. · ~e~a' °O-ooo ,~e. r,,o~ CINDA 24.15' E 11800410.550 27.10' N 75'26'04" E CA N£AL N 3649489.816 :06.586 PLAT OF 0.825 ACRE OF LAND SITUATED ON JEFf'ERSON DA VIS HIGHWAY U.S. ROUTE //1 & #301 BERMUDA DISTRICT TO BE DEDICATED TO CHESTERFIELD COUNTY, VIRGINIA SCALE: '1" = 200' NOVEMBER I?, 1992 CHARLES C. TOWNES & ASSOCIATES, P.(~. ENGINEERS - PLANNERS - LAND SURVEYORS CHESTERFIELD COUNTY, VIRGINIA DRAWN BY: CtF COMPIJlED I]Y: ,¢~SE /',I"!'I,tOVED .qY: )5%, 138 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA ~ q ~'~ Item Number: Page i of,:L 7.G.18.e. Subject: Acceptance of three Parcels of Land along Shell Road and Bellwood Road from Reynolds Metals Company County Administrator's Comments: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of 0.186 acres of land along Shell Road and 0.099 acres and 0.110 acres along Bellwood Road from Reynolds Metals Company, and to authorize the County Administrator to execute the necessary deed. Summary of Information: it is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. v John W. Harmon County Administrator: CF~ Attachments: Yes ~-] N o Title: Right of Way Manager 137 VICINITY SKETCH ACCEPTANCE OF THREE PARCELS OF LAND ALONG SHELL ROAD AND BELLWOOD ROAD FROM REYNOLDS METALS COMPANY ACRES BELLWO RD CENTRALI,~ llLLTOP 4- :NEOI 'LY CENTER CORNER CENTRAL PARK PARK FRIEND · Radio Tower 138 o. Date:d-=3-~ Scale: Job No.:/~-~-~/ ~u~Y ~~ ~/~ . ' * P~NNERS · ARCHITECTS * ENGINEERS · SURVEYORS · 5~1 Branchway Road · fiuile 1~ · Richmond, Virginia 23236 · 794-0571 · F~ 794-2635 1514 Easl Parham Road · Richmond Virginia 23228 · 262-6046 · F~ 264-3037 B %ZER Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA ~, .~,~ Item Number: Page I of 1 7.G.18.f. Subject: Acceptance of a Parcel of Land along Twinridge Lane from Sheltering Arms Hospital Count~ Administrator's Comments: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of 0.052 acres of land along Twinridge Lane from Sheltering Arms Hospital, and to authorize the County Administrator to execute the necessary deed. Summar~ of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. Attachments: Yes ~ N o Assistant Director of Utilities 140 'ICINITY SKRTC~ ACCEPTANCE OF A PARCEL OF LAND ALONG TWINRIDGE LANE FROM SHELTERING ARMS HOSPITAL HOLLOW CHINABERRY FOI la.1 Date: ¢-3o. Scale: /'=' 30 ' Job No.: · PLANNERS · ARCHITECTS · ENGINEERS ,, SURVEYORS · 501 Branchway Road ,, Suite 100 · Richmond, Virginia 23236 · 794-O571 · Fax 794-2635 1514 East Parham Road · Richmond, Virginia 23228 · 262-6046 · Fax 264-3037 142 CHESTERFIELD COUNTY BOARD OF SUPERVISORS August 25, 1993 AGENDA Meeting Date: Item Number:. Page i of 1 ADDITION 7.G.19. Subject: Capital Regional Airport Commission - Resolution Approving Issuance of Debt Count~ Administrator's Comments: Board Action Requested: Adoption of Resolution Approving Issuance of $3,200,000 Note by Capital Regional Airport Commission. Summary of Information: The Capital Regional Airport Commission ("CRAC") is planning to issue a note in the amount of $3,200,000 to finance the acquisition and improvement of parking facilities at Richmond International Airport. Under the enabling legislation which created CRAC, the governing body of each one of the participation localities which comprise CRAC must approve the issuance of any indebtedness by CRAC. The attached resolution would authorized CRAC to issue the note. Henrico and Hanover have already adopted this resolution and Richmond will consider the resolution in early-September. CRAC expects to conduct the closing of this financing in the latter part of September. Staff recommends that the Board adopt the attached resolution. County Adm ni stFator: Attachments: Yes [---] No ~ltle: County Attorney 0403:4714 RESOLUTION OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY APPROVING THE ISSUANCE BY THE CAPITAL REGION AIRPORT COMMISSION OF AN AMOUNT NOT TO EXCEED $3,200,000 FOR THE PURPOSE OF FINANCING THE ACQUISITION AND EQUIPPING OF A GENERAL PARKING FACILITY WHEREAS, the Capital Region Airport Commission was created pursuant to the provisions of Chapter 380 of the Acts of Assembly of 1980, as amended (the "Enabling Act"); and WHEREAS, in order to provide for its long range parking needs, the Commission desires to acquire and equip a general parking facility (the "Project") located at the intersection of Airport Drive and Eubank Road and to finance the purchase and equipping of such parking facility by the issuance of its tax- exempt, unsecured note in the maximum amount of $3,200,000 (the "Note"); and WHEREAS, the Enabling Act requires that the governing body of each participating political subdivision of the Commission approve the maximum amount and general purposes of the issuance of indebtedness by the Commission; and WHEREAS, the Commission has requested that the Board of Supervisors (the "Board") of Chesterfield County, Virginia (the "County"), approve the issuance of the Note to finance the Project, as required by the Enabling Act. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA= 1. The Board hereby approves the issuance of the Note by the Commission in an amount not to exceed $3,200,000, and the general purposes thereof, as required by the Enabling Act. 2. This resolution shall take effect immediately upon its adoption. #51145.1 - 2 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS REPORTS August 25, 1993 Item Number: Page__1 of~. 9oao Report On: Developer Water and Sewer Contracts BACKGROUND: The Board of Supervisors has authorized the County Admin- istrator to execute water and/or sewer contracts between the County and the Developer in which no County funds are involved. The report is submitted to the Board members as information. SUMMARY OF INFORMATION: The following water and sewer contract was executed by the County Administrator: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 89-0514 Creekwood Section M Creekwood Development Company R.M.C. Construction Company Water - $11,880.00 Sewer - $29,960.00 Clover Hill County Administrator: PREPARED BY: ~~nt DirectOr of Utilities Attachments: --] Yes No 143 Agenda Item August 25, 1993 Page 2 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 91-0193 Kids World Bob Sarver Brians Water Tap Service Water - $5,716.00 Sewer - $8,626.00 Midlothian Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 92-0123 YMCA South Richmond/ Chesterfield Branch YMCA of Metropolitan Richmond Superior Excavating & Construction Water - $6,611.35 Sewer - $6,221.34 Clover Hill o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 93-0056 Walthall Creek Section 14 Hill Development Corp. Ltd. Castle Equipment Corporation Water - $20,282.00 Bermuda Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 93-0067 Wellington Farms - Section B Miles and Wells, a Partnership Lyttle Utilities Water - $37,441.60 ?e~er - $58,309.00 Bermuda 144 CHESTERFIELD COUNTY BOARD OF SUPERVISORS REPORTS Page i of i Meeting Date: August 25, 1993 Item Number: 9. B. Report On: Status of General Fund Balance, Reserve for Future Capital Projects, District Road and Street Light Funds, Lease Purchases and School Board Agenda County Administrator: Attachments: Yes CHESTERFIELD COUNTY GENERAL FUND BALANCE August 17, 1993 Board Meeting Date 07/01/93 07/01/93 06/09/93 Description Amount FY94 Budgeted Beginning Fund Balance* Repayment of Advance for Shrink Swell Soil 125,000 Loss of revenues from Sanitation fees and (1,222,900) increase in expenditures 07/28/93 Funds to cover loss of ( 15,000) revenue and pay for expenses related to fall ball program Balance $20,309,400 20,434,400 19,211,500 19,196,500 * The beginning fund balance figure will be adjusted after completion of audit. gfbal 1 4 8 Board Meeting Date 11/22/89 12/13/89 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONAI~ FUNDED BY DEBT Augllst 17, 1993 Description FY89 Excess revenue FYg0 Budgeted addition Designation from June 30, 1989 Fund Balance Purchase of land-Cogbill Road Purchase building at 6701 West Krause Road 06/30/90 Budgeted addition of excess revenue 06/13/90 Purchase medical building for future library site 06/27/90 Funds to purchase land for park on Lake Chesdin 06/27/90 Budgeted but not appropriated funds to purchase land for school and park sites FOR FISCAL YEAR '91 BEGINNING JULY 1, 1990 12/12/90 Fill dirt for cover repair at Fort Darling Landfill 06/30/91 Budgeted addition from FYgl revenues 03/13/91 Designated but not appropriated funds to cover construction contract for MH/MR/SA building if bonds are not sold in fall, 1991 FOR FISCAL YEAR '92 BEGINNING JULY 1, 1991 07/01/91 rfcip Regional Jail Authority as approved in the FY92 Adopted Budget (which will be reim- bursed) Amount $2,119,900 1,881,500 1,500,000 ( 630,000) ( 400,000) 2,100,000 ( 735,000) ( 600,000) (2,000,000) Balance $2,119,900 4,001,400 5,501,400 4,871,400 4,471,400 6,571,400 5,836,400 5,236,400 3,236,400 ( 180,000) 3,056,400 4,000,000 (1,806,800) (1,000,000) 7,056,400 5,249,600 147 4,249,600 08128191 Provide funding for improve- ments at Northern Area Landfill to allow reallocation of General Fund dollars to recycling programs 08128/91 Additional funding for Bon Air Library expansion 08/28/91 Add back MH/MR building funds which were previously deducted for construction 11/27/91 Appropriated funds for T.V. arraignment equipment but holding in reserve account until prices and all costs are confirmed 03/27/92 Add back funds previously deducted to purchase land for school and park sites 03/27/92 Funds designated for interest costs in FY94 due to acceler- ated 1988 School bond issue 04/08/92 Designated but not appropriated funds for Centre Pointe Fire Station construction in FY95 FOR FISCAL YEAR '93 BEGINNING JULY 1, 1992 04/08/92 04/08/92 04/08/92 04/08/92 05/13/92 07/22/92 07/22/92 FY93 budgeted addition FY93 Capital Projects (revenue sharing roads $500,000; indus- trial access $300,000; drainage $200,000) Funds to convert Meadowdale Boulevard building into Hopkins Road Library Funds to construct lights along portions of Jefferson Davis Hwy Funding for emergency access for Millside subdivision contingent upon necessary right-of-way acquisition Funding for design phase of Jail Annex Funds to purchase Castlewood rfcip ( 315,000) ( 275,500) 1,806,800 ( 115,000) 2,000,000 (1,400,000) (2,314,800) 2,600,000 (1,000,000) (1,386,500) ( 500,000) 3,934,600 3,659,100 5,465,900 5,350,900 7,350,900 5,950,900 3,636,100 6,236,100 5,236,100 3,849,600 3,349,600 ( 80,000) 3,269,600 ( 500,000) ( 315,000) 2,769,600 2,454,600 14'8 08/31/92 Budget Change Request to fund wetland study of property on Cogbill Road ( 14,000) 2,440,600 09/09/92 Supplement to finish improvements to intersection of River and Walkes Quarter roads ( 13,400) 2,427,200 ( 140,000) 2,287,200 ( 20,000) 2,267,200 09/09/92 Funds for Charter Colony Parkway 09/09/92 Sidewalk at Enon Library 11/12/92 Designated and appropriated, if needed, funds to cover shortfall in construction of Public Safety Academic/Training Building ( 326,000) 1,941,200 11/24/92 Increase from FY92 Results of Operations 661,550 12/09/92 Unappropriated funding for TV arraignment 115,000 12/09/92 Appropriated $1,941,200 balance plus $661,550 addition from FY92 ending fund balance and use of funds pre- viously appropriated for TV arraign- ment $115,000 for Jail Annex (2,717,750) 12/09/92 Unappropriated funds from 11/12/92 appropriation for construction of Public Safety Academic/Training Building 139,980 12/09/92 Appropriated to cover shortfall in construction Jail Annex 139,980) 06/30/93 Enon Library Sidewalk - project complete 13,401 06/30/93 Funds which were not needed for the public safety academic building. Interest on the bonds were sufficient to cover this appro- priation. 186,020 FOR FISCAL YEAR '94 BEGINNING JULY 1, 1993 05/12/93 Appropriated FY94 funds for Cedar Springs Rural Road addition (FY94 Secondary Road Improvement) ( 35,000) 07/01/93 FY94 Budgeted Addition 3,500,000 07/01/93 FY94 Capital Projects ( 2,793,000) rfcip 2,602,750 2,717,750 139,980 13,401 199,421 164,421 3,664,421 871,421 149 07/28/93 Appropriated funds to cover entire cost of Keithwood/Hylton Park Drainage project. ( 80,700) 790,721 rfcip i~0 Z Prepared by Accounting Department July 31, 1993 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began 10/87 12/88 3/89 12/89 10/90 10/92 10/92 10/92 Description APPROVED AND EXECIJTED Jail Addition Data Processing Human Services Courts Building Total Airport State Police Hangar Additions County Warehouse Total Geographic Information System ("GIS") Automated Mapping System Data Processing Equipment Mental Health, Mental Retardation and Substance Abuse Computer Equipment School Copier School Copier School Copier TOTAL APPROVED AND EXECUTED Original Date Amount Ends 245,385 1,839,219 4,489,377 16,796,019 23,370,000 128,800 331,200 460,000 3,095,000 2,015,570 96,500 22,797 23,322 18,750 $29,101,939 12/O1 i2/oo 1/98 1/95 7/93 9/97 10/97 10/97 Outstanding Balance 7/31/93 170,835 1,280,449 3,125,467 11,693,249 16,270,000 93,227 239,725 332,952 2,205,000 529,409 17,441 19,635 20,729 16,681 $19,411,847 PENDING APPROVALAND/OREXECUTION None c:caplease.doc 1152 CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA August 10, 1993 School Administration Building The Public Meeting Room 9901Lori Road Chesterfield, Virginia 23832 Ae Ee 5:00 p.m. ' 7:30 p.m. SCHOOL BOARD MEMBERS Elizabeth B. Davis-Chairman, Dale Marshall W. Trammell, Jr.-Vice-Chairman, Bermuda Timothy Carter Brown, Midlothian Harry A. Johnson, Ed.D., Matoaca Dianne E. Pettitt, Clover Hill Thomas R. Fulghum, Superintendent AGENDA 5:00 P.M. WORK SESSION ON BUDGET SCHOOL ADMINISTRATION BUILDING 7:30 P.M. REGULAR SCHOOL BOARD MEETING THE PUBLIC MEETING ROOM Call to Order, Roll Call, Flag Salute - Mrs. Davis, presiding Acceptance of Minutes July 20, 1993 (Regular Meeting) Agenda Approval Awards and Recognitions #4 Recognition of the Chesterfield Technical Center PXrtnership Superintendent's Report #1 Capital Projects Status Report Action Items 1. Consent Agenda Human Resources #2 Recommended Personnel Action for 1993-94 #137 Second Reading Policy #541: Proposed Policy for Leave Without Pay for Family and Medical Purposes G. Non-Agenda Items Discussion Agenda. agenda items.) (No public testimony will be accepted on discussion Announcements, Communications, School Board Comments Executive Session (personnel, legal, land/property acquisition, discipline) K. Adjournment General Information The Chesterfield County School Board will meet as follows for the 1993- 1994 school year: July 20, 1993; August 10, 1993; September 14 and 28, 1993; October 12 and 26, 1993; November 9, 1993; December 14, 1993; January 11 and 25, 1994; February 8 and 22, 1994; March 8 and 22, 1994; April 12 and 19, 1994; May 10 and 24, 1994; and June 14 and 28, 1994. The executive sessions/work sessions will begin at 5:00 p.m. and will be held at the School Administration Building, 9900 Krause Road, Chesterfield, Virginia. The regular meetings will begin at 7:30 p.m. and will be held at the Public Meeting Room, 9901, Lori Road, Chesterfield, Virginia. If the place or time is changed, the public will be notified. Following is the procedure by which the public may speak before the school Board at any of the above meetings: Persons wishing to be heard on action items must notify the Superintendent's office by 2:00 p.m. on the day of the meeting. Persons who have requested to offer public testimony will be heard when each item is considered. Persons to be heard on non-agenda items will be heard during the specified section of the meeting. It is requested that an individual conduct his/her presentation in three minutes; representatives of a group may speak for five minutes. e Public delegations. Public delegations or their representatives are required to submit in writing their request for hearing and their proposals to the Superintendent at least five days prior to the meeting at which they wish to be heard. 2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS REPORTS Meeting Date: August 25, 1993 Item Number: Page 9oC. of 1 Report On: Roads Accepted into the State Secondary System County Administrator: ~ Attachments: Yes ~ N o RAY D. PETHTEL COMMISSIONER COMMONWEALTH o[ VIRGINIA DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 August 12, 1993 Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolution dated June 9, 1993 the following additions to the Secondary System of Chesterfield County are hereby approved, effective August 12, 1993. ADDITIONS LENGTH POPLAR CREEK SECTION A Route 4090 (Sweet Willow Drive) South Route 720 From Route 720 to 0.28 mile 0.28 Mi Route 6050 (Pineridge Lane) - From Route 4090 to 0.06 mile West Route 4090 0.06 Mi Route 6051 (Hardwood Drive) - From 0.04 mile East Route 4090 to 0.13 mile West Route 4090 0.17 Mi Sincerely, Ray D. Pethtel Commissioner 156 TRANSPORTATION FOR THE 21 ST CENTURY Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA August 25, 1993 Item Number: Page i of i 2.$. ou~4ec,: COUNTY ADHINISTRATOR'S COMMENTS Leaf and Trash Collection Fees Count)' Administrator's Comments: Board Action Requested: Summar~ of Information: Deputy County Administrator Bradford S. Hammer will make a brief presentation regarding staff efforts of advising the public about new trash and leaf collection service fees effective this fall. Preparer: Title: Bradford .S~ Hammer County Administrator:/'~~//// ~ · [--] Yes N o Attachments: Deputy County Administrator for Management Services. Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA August 25, 1993 Item Number: Page I of i 10. Subject: Dinner at 5:00 p.m. Count~ Administrator's Comments: Board Action Requested: Summary of Information: The Board will meet for dinner and a meeting with members of the Drug and Alcohol Abuse Task Force in Room 502 of the Administration Building. Preparer: C~-A~;~ 7~. "P~L Theresa ~. Pitts County Administrator: Attachments: '--] Yes ~tle: Clerk to Board of Supervisors NO 157 DRUG AND ALCOHOl, ABUSE TASK FORCE CHESTERFIELD COMMONWEALTH ALLIANCE FOR DRUG REHABILITATION AND EDUCATION PRESENTATION TO THE BOARD OF SUFERVISORS AUGUST 25! 1993 COMMUNITY MOBILIZATION & INTERVENTION DRUG ,.~ND ALCOHOL ABUSE TASK ~. ORCE 1993-1994 Chairman, Vice-Chairman, Dr. Guy Cabral, 2251 Cardiff Way, Richmond, VA 23236 Bill Redmond, 4640 Turner Road, Richmond, VA 23234 Clover Hill Dale Membe~ Judith A. Dimeo, 10703 Gadwell Court, Chesterfield, VA 23832 Richard Farrow, 10902 Pintail Place, Chesterfield, VA 23832 Bobbie Gerold, 5910 Harbour Wood Place, Midlothian, VA 23112 Walter Nunnery, 7531 Terwine Risk Lane, Midlothian, VA 23112 Ben Petrone, 1406 Paigewood Court, Midlothian, VA 23113 Bertie Steil, 2400 Tanglebrook Road, Midlothian, VA 23112 Carole Studdard, 701 N. Pinetta Drive, Richmond, VA 23235 Rebekah Tuthill, 14708 Acorn Ridge Place, Midlothian, VA 23112 Matoaca Matoaca Clover Hill Dale Midlothian Clover Hill Midlothian Clover Hill Pending Appointment Tony Alcaraz, 14001 Coopertown Circle, Chester, VA 23831 Bermuda Daphne Bennett, 19202 Braebrook Drive, Colonial Heights, VA 23834 Matoaca Technical Assistance: Carolyn Boone, Chesterfield CADRE, John Tyler ASAP Dr. John Morgan, Clinical Director, MHMRSA Dr. Cynthia Henshaw, Student Support Services Kay Drew, Student Support Services ABOUT THE PRESENTERS Dr. Guy Cabral, Chairman, 2251 Cardiff Way, Richmond, VA 23236 Dr. Cabral, an associate professor of Microbiology and Immunology at the Medical College of Virginia, has worked for over ten years on problems of drug abuse as both an educator and researcher. Dr. Cabral has continuously received funding from the National Institute on Drug Abuse to conduct research on the effects of drug abuse on human health. Currently the chairman of the Drug and Alcohol Abuse Task Force, Dr. Cabral serves on other public panels which deal with enhancing public awareness concerning the harmful effects of drug abuse on communities. Carolyn Boone, John Tyler ASAP, 9520 Iron Bridge Road, Chesterfield, VA 23832-6229 Ms. Boone is the executive director of John Tyler Alcohol Safety Action Program (ASAP). She holds Masters degrees in both Public Administration and Education. Ms. Boone served for 3 years as the chairman for the Chesterfield County Commonwealth Alliance for Drug Rehabilitation and Education (CADRE). Ms. Boone resides in Bon Air. Dr. W. Clinton Pettus, Past Chairman Prior to leaving Virginia to accept the position of Vice President for Academic Affairs at Cheyney University in Pennsylvania, Dr. Pettus was an administrator and professor of Psychology at Virginia State University and has taught courses on drugs and behavior. While a Chesterfield County resident, Dr. Pet-ms served on the Drug and Alcohol Abuse Task Force (chairman), and many other boards and advisory committees such as the Chesterfield Community Services Board (past chairman and past vice chairman) and the Virginia State University Substance Abuse Advisory Board (past president and past recording secretary) to name a few. IH. Plans for Community Intervention -- Carolyn Boone, Chesterfield CADRE · Support community, school, law enfomement, and business efforts related to substance abuse services for youths in the areas of prevention, education and treatment · Promote "Community Intervention, Inc.", a community organization and development consultant, to educate and train public/private business and community leaders in "community-based problem solving" in the area of adolescent substance abuse · Change Chesterfield County's understanding and attitude regarding use of alcohol and non-use of illegal drags IV. Summary and Request for Support -- Dr. W. Clinton Pettus · UNDERSTAND the nature and depth of substance abuse problems in Chesterfield County; · SUPPORT the efforts of all public and community endeavors to combat substance abuse; · ENDORSE formally and publicly the efforts of all public and community endeavors to combat substance abuse; · PARTICIPATE by designating a Board Supervisor to represent the leadership of the County at the initial training session of Community Intervention, Inc., and · FUND the prevention, treatment and aftercare services provided by Chesterfield County. EVOLUTION OF THE DRUG & ALCOHOL ABUSE TASK FORCE July 1986 Fall 1986 June 1988 Citizens and representatives from education, law enforcement, judicial system, business, churches, social services, mental health, and other helping professionals attended a 60 hour community intervention workshop Chesterfield County representatives formed the Chesterfield Action Council Endorsed by the Board of Supervisors Chesterfield Action Council became the Chesterfield County Drug & Alcohol Abuse Task Force charged with advising Board of Supervisors regarding substance abuse concerns in the County THE TASK FORCE HAS: Established regular surveys of youth attitudes and behaviors... Conducted public hearings... Researched treatment services... Researched prevention services... Annually advised the Board of Supervisors... Formed the Substance Abuse Coordination Committee THE TASK FORCE'S NEXT STEPS ARE To encourage the development of a comprehensive community-based substance abuse prevention partnership in Chesterfield County through community intervention which will: Form an Ad-Hoc Committee of community leaders Form sub-committees representing the varied imerests of the community Conduct needs assessments focusing simultaneously on risks and protective factors at the individual and the community level Consolidate data to produce a comprehensive substance-abuse plan Evaluate programs' ability to impact: Individuals Groups Organizations Society Environment Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA August 25, 1993 Item Number:. 13. B. 1. Page Sub~iect: Resolution of Recognition for Barbara F. "Bobbie" Gerold for her contributions to the community. Coun~ Administratol~s Comments: Board Action Requested: Adoption of Resolution Summar~ of Information: Mrs. Gerold has served on the Drug and Alcohol Abuse Task Force since its creation in 1987. She has resigned effective August 1993 in order to pursue interests in other areas of community service. Barbara L. Bennett County Administrator:. Attachments: Yes [-~ N o Title: Directory Office on Youth 159 Resolution recognizing the contributions of Barbara F. Gerold to this community. WHEREAS, Mrs. Barbara F. "Bobbie" Gerold is a long-standing resident of Chesterfield County; and WHEREAS, Mrs. Gerold has steadily dedicated herself to serving others and especially to advocating for the needs of young people and families; and WHEREAS, Mrs. Gerold has been particularly concerned with the pervasive and insidious influence of alcohol and other drugs in the lives of our youth; and WHEREAS, Mrs. Gerold has sustained and spread a vision that Chesterfield County can and should be a community which provides a wholesome environment for young people, one which discourages the use of substances, and which takes every opportunity to minimize the risk of substance use for all its citizens; and WHEREAS, Mrs. Gerold has served as a member of the Drug and Alcohol Abuse Task Force since its fOrmation in 1986, and has served as co-chairman through two different terms; and WHEREAS, Mrs. Gerold has provided the Task Force vision, leadership and enthusiasm for their responsibilities throughout her tenure; and WHEREAS, it is through Mrs. Gerold's vision that Chesterfield County is launching a Community Intervention which promises to move this community to resist substance use of all kinds; NOW THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby expresses its sincere gratitude and appreciation to Mrs. Barbara F. Gerold for her significant contribution to the quality of life for the citizens of Chesterfield County, especially its young people, through her service as a member of the Chesterfield County Drug and Alcohol Abuse Task Force; AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mrs. Gerold and that this resolution be permanently recorded among the papers of the Chesterfield County Board of Supervisors. Bobbie.res/DAATF Diskette # 2 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA August 25, 1993 Item Number: Page 1 ofl ~3.B.2. Subject: Resolution recognizing Dr. Clinton Pcttus as past Chairman of the Drug Abuse Task Force. Coun~ Administrator's Comments: Board Action Requested: Adoption of Resolution Summar~ of Information: Mr. McHale has requested that Dr. Pettus be recognized through a Board Resolution. Dr. Clinton Pettus has resigned his appointment to the Drug and Alcohol Abuse Task Force effective May, 1993. He is currently planning to be in attendance at the August Board Meeting and dinner with the Task Force. This Resolution recognizing his many contributions to the quality of life in this community is being submitted to be addressed by the Board when Dr. Pettus and other Task Force members will be present. Preparer: :~ ~, Barbara L. Bennett County Administrator: Attachments: Yes ~'~ No Title: Director. O£fiee on Youth WHEREAS, Dr. Clinton Pettus has been a valued citizen of the Chesterfield community since 1970; and WHEREAS, Dr. Pettus has consistently and graciously included public service as an integral part of his responsibilities throughout his residence in this community; and WHEREAS, Dr. Pettus has brought an exceptional degree of insight, diplomacy and a commitment to excellence to each task he has addressed; and WHEREAS, Dr. Pettus has served as a member and provided leadership to a variety of citizen Boards and Task Forces, including the Community Services Board, the Civic and Progressive Action Association for Matoaca Magisterial District the United Way Needs Assessment Committee; the Chesterfield County Schools, Task Force for Year Round School Study, The Chesterfield County Human Services Needs Advisory Committee, and Chesterfield Alternatives, Inc.; and WHEREAS, Dr. Pettus has been an appointed member of the Chesterfield County Drug and Alcohol Abuse Task Force from 1988 through 1993, and served as Chairman of that Task Force from 1991 through 1993; and WHEREAS, under Dr. Pettus' leadership, a strategic plan for mobilizing Chesterfield County to resist the insidious influences of substance use and abuse has been designed and initiated; NOW THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby expresses its sincere gratitude and appreciation to Dr. W. Clinton Pettus for his significant contribution to the quality of life for the Citizens of Chesterfield County, and especially for those citizens who are in need of human services; AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Dr. W. Clinton Pettus and that this resolution be permanently recorded among the papers of the Chesterfield County Board of Supervisors. pettus.res/DAATF Diskette 162 Meeting Date: .... CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA August 25, 1993 Item Number: Page 1 ofl 13.C. Subject: Resolution Recognizing Mr. George Thomas Lloyd, III Upon Attaining the Rank of Eagle Scout Count~ Administrator's Comments: Board Action Requested: Summary of Information: Mr. Daniel has requested the Board adopt a resolution recognizing Mr. George Thomas Lloyd, III, Troop 883, sponsored by Oak Grove Baptist Church, who has attained the rank of Eagle Scout. He will be present, accompanied by members of his family, to receive the resolution. See attached. Resides in: Dale District Preparer: ~/J.A~ V~7. ~ Theresa ~:. Pitts County Administrator: Attachments: Yes ~ N o ~tle: Clerk to Board of Supervisors 163 RECOGNIZING MR. GEORGE THOMAS T.r~)YD, III UPON HIS ATTAINING RANK OF EAGLF. SCOUT WHEREAS,. the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of~ individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, due to involvement in various Troops, Mr. George Thomas Lloyd, III, Troop 883, sponsored by Oak Grove Baptist Church, has participated and contributed in many community service activities including working with the County's Department of Parks and Recreation in constructing four miles of mountain bike trails at Ironbridge Park; assisting in constructing a patio at Camp Baker's Administration Building; serving as staff for the Cub and Girl Scout camps; assisting in supplying shelter and food for the homeless through Saint Augustine's Church; and various other activities; and WHEREAS, George has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his County, George is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. George Thomas Lloyd, III and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 164 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS August 25, 1993 AGENDA Item Number: Page i of 1 14. Subject: DEFERRED Public Hearing to Consider Adoption of an Ordinance Amending § 14.1-1 of the Code of the County of Chesterfield, 1978, as amended, Relating to the Incor~oration of Motor Vehicle Violations nto th~ County Code unt~Admintstrator's Comments: Board Action Requested: Staff recommends adoption of the incorporation ordinance. ,Summary Of Information: In the past, in order to keep the County Code current, the Board of Supervisors adopted annually an amendment to Section 14.1-1 of the County Code, to incorporate by reference into the County Code all state motor vehicle offenses as amended at that year's General Assembly. The effect of this incorporation was to allow County police officers to charge motorists under County summonses for such violations as reckless driving and failure to yield the right of way. By charging motorists under the County Code, all fines are received by the County treasurer rather than being sent to the State Literary Fund. At the request of Chesterfield County, the 1993 General Assembly changed State law to allow the County to incorporate by reference any future amendments to the State laws on motor vehicle offenses without making annual changes to the County ordinance. The attached ordinance revision will avoid the Board having to amend this section of the Code each year. Preparer: ~-~-a~ . ~~'3 ~tle: County Attorney Steven L. Micas County Administrator: ~ Attachments: Yes ~-~ No 0603:257.6 (260.3) AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING ARTICLE I, SECTION 14.1-1 RELATING TO THE INCORPORATION OF ALL DRIVING VIOLATIONS INTO THE COUNTY CODE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 14.1-1 of the Code of the Count_ of Chesterfield, 1978, as amended, is amended and reenacted to read as follows: Sec. 14.1-1. Adoption of state law. Pursuant to the authority of sections 1-13.39:2 and 46.32-1313 of the Code of Virginia, 1950, as amended, all of the provisions and requirements of the laws of the state contained in title 46.2 and article 2 of chapter 7 of title 18.2 and article 9 of chapter 11 of title 16.1 of the Code of Virginia, as in force on July 1, 1992 and as may be amended from time to time by the General Assembly, except those provisions and requirements the violation of which constitutes a felony, and except those provisions and requirements which by their very nature can have no application to or within the county, are hereby adopted and incorporated in this chapter by reference and made applicable within the county. The following articles of Title 46.2 of the Code of Virginia are specifically excluded from such adoption and incorporation: Article 2 of Chapter 2; Articles 6, 13, 14, 15, 16, 17, 18 and 19 of Chapter 3; Articles 4 and 5 of Chapter 6; Articles 2 and 23 of Chapter 10; and Chapter 14. References to "highways of the state" contained in the provisions and requirements hereby adopted and incorporated shall be deemed to refer to the streets, highways and other public ways within the county. Such provisions and requirements are hereby adopted, mutatis mutandis, and made a part of this chapter as fully as though set forth at length herein, and it shall be unlawful for any person, within the county, to violate or fail, neglect or refuse to comply with any provision of title 46.2, article 2 of chapter 7 of title 18.2 or article 9 of chapter 11 of title 16.1 of the Code of Virginia which is adopted by this section; provided, that in no event shall the penalty imposed for the violation of any provision or requirement hereby adopted exceed the penalty imposed for a similar offense under title 46.2, article 2 of chapter 7 of title 18.2 or article 9 of chapter 11 of title 16.1 of the Code of Virginia. (2) This ordinance shall become effective immediately upon adoption. 0603:260.3 166 P.O, BOX 85333 RICHMOND VIRGINIA 23293-0001 (804-i 649~6000 CHESTERF Z ELD P.o, BOX 85333 RICHMOND. VIRGINIA 23293-0001 (804) 649-6000 INVOICE MAKE CHECKS FOR CLASSIFIED PAYABLE TO -~ ADVERTISING CLASS I CODE INS. AMOUNT I IF NOT AMOUNT DUE PAID BY WILL BE AGATES LINES WGi~DS INC~E~, EDITIONS f SKIP SCHEDULE . ,, AD GIVEN BY ZONE OPER S/V PHONE INDEXING TERMS START DATE STOP DATE 2'36317 THE PROGRESS INDEX P.O. BOX 71 15 FRANKLIN STREET PETERSBURG, VA 23804-0071 804-732-3456 TO: 236317 RETURN THIS PORTION WITH PAYMENT TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Vir- ginia, at a regular meet- mg on August 25, 1993 at 7:00 p.m. in (be County Public Meeting Room at Chesterfield Courthouse, Chesterfield, Virginia, will hold public hearings to consider: I. An ordinance to amend the Code of the 'County of Cbesterfield, 1978, as amended, by amending and reenacting Article I, Section 14.1-1 relating to the incorpora- tion of all driving viola- tions into the County Code. 2. An ordinance to amend the Code of thc County of Chesterfield, 1978, as amended, by amending and reenacting Section 14.1-28 relating to issuance of parking tickets as opposed to summonses for violating decal laws. 3. An ordinance to amend (be Code of the County of Chesterfield, 1978, as amended, by deleting Section 5.7, by amending and reenacting Sections 5-4, 5-11, 5-11.1 and 5-14 and by addng a new Section 5-7.1 all relating to the control of dangerous or vicious dogs. 4. An ordinance to amend the Code of the County of Chesterfield, 1978, as amended, by amending and reenacting Section 14.1-14 relating tv unlawful parking. 5. An ordinance to amend the Code of the County of Chesterfield, 1978, as amended, by amending and reenacting Section 15.1-23.2 relat- ing to shooting of a compound bow, cross- bow, longbow or recurve bow. Copies of the ordinances are on file in the County Administrator's Office, Room 505, 9901 Lori Road, Chesterfield, Vir- ginia, and may be exa- mined by all interested persns between the hours of 8:30 a.m. to 5:00 p.m., Monday through Frid.ay. August 11,18/93 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS August 25, 1993 AGENDA Item Number:. Page ,1 ol~l 15 .A. &B. Subject: Cancel advertised public hearings to consider ordinance amendments to (1) increase the recordation deadline from 6 months to 1 year for an approved subdivision plat and (2) to increase the civil penalty for violations of the zoning ordinance from $100 to $150 for repeat violations Coun~ Administrator's Comments: Board Action Requested: Cancel the public hearing on these two items and refer the matters to the Planning Commission Summary of Information: Agenda items regarding extending the recordation deadline for subdivision plat approval and increasing the civil penalties for certain zoning violations for repeat violators were improperly advertised for a public hearing before the Board on August 25, 1993. By law, before the Board can hold a public hearing on these items, the Planning Commission must consider them and offer its recommendation. Therefore, staff recommends that the public hearings be cancelled and that the Planning Commission first hear the matters. Preparer: St even L. County Administrator: Attachments: ~. ~~itle: County Attorney Yes --] No 1000:4654. I 1t37 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING SECTION 18.1-16 RELATING TO SUBDIVISION OF LAND BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 18.1-16 of the Code of the Count_ of Cheste~eld, 1978, as amended, is amended and reenacted to read as follows: Sec. 18.1-16. Procedure for subdivision approval. At the time a subdivider submits his application for subdivision approval, he shall elect whether to seek approval under the administrative review and approval procedure set forth in subsection (1) of this section or under the planning commission review and approval procedure set forth in subsection (2) of this section. If a subdivider fails to make such an election, his application will be processed in accordance with subsection (2). (1) The following procedure shall be followed for administrative review and approval of subdivision plats: o0o (2) The following procedure shall be followed for planning commission review and approval: 000 d. Submission and recordation of final plat: The subdivider shall submit to the secretary one (1) linen print and two (2) transparencies (photographic positive polyester film) of the final plat. The secretary shall sign such plats within seven (7) days of receipt of such plats. The secretary shall return to the subdivider the linen print to be recorded in the clerk's office of the circuit court of the county and shall distribute the two (2) transparencies to the appropriate administrative officials. Unless a final plat is filed for recordation within six (6) months after final approval thereof by the secretary, such approval shall be withdrawn, and the plat shall be marked void and returned to the agent; however, in any case where construction of facilities to be dedicated for public use has commenced pursuant to an approved plan or permit with approved surety or where the developer has furnished surety by certified check, cash escrow, bond or letter of credit in the ,.mount of the estimated cost of construction of such facilities, the time for plat recordation shall be extended to one year after final approval or to the time limit specified in the approved surety agreement. whichever is greater. After recordation, the subdivider may then proceed to develop and sell lots in his subdivision. 1000:4609.1 -1- 168 o00 This ordinance shall become effective immediately upon adoption. 1000:4609.1 -2- 169 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 21-10.1 AND 21.1-5.1 RELATING TO CIVIL PENALTIES FOR CERTAIN ZONING VIOLATIONS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 21-10.1 of the Code of the County of Chesterfield, 1978, as amended, is amended and reenacted to read as follows: Sec. 21-10.1. Civil penalties for certain violations. (a) Av, y violation of any of the following provisions of this section shall be deemed an infraction and shall be punishable by a civil penalty of one hundred dollars ($100.00) for the initial violation resulting in the issuance of a summons and one hundred fifty dollars ($150.00) for each additional violation resulting in the issuance of a summons. 000 (2) That Section 21.1-5.1 of the Code of the Count_ of Chesterfield, 1978, as amended, is amended and reenacted to read as follows: Sec. 21.1-5.1. Civil penalties for certain violations. (a) A~ violation of any of the following provisions of this section shall be deemed an infraction and shall be punishable by a civil penalty of one hundred dollars ($100.00) for the initial violation resulting in the issuance of a summons and one hundred fifty dollars ($150.00) for each additional violation resulting in the issuance of a summons. 000 (3) That this Ordinance shall be effective on the date of its adoption by the Board of Supervisors. 1000:4362.1 170 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS August 25, 1993 AGENDA Item Number: Page i of i 15.C. Subject: Public hearing to consider an ordinance amendment vehicles from parking in front of curb ramps to prohibit County Administrator's Comments: Board Action Requested: Adoption of the attached ordinance Summary of Information: During the 1993 session, the General Assembly added Section 46.2-1306.1 to the Code of Virginia, 1950, as amended, to enable the County to prohibit vehicles from blocking curb ramps located on public property or on privately owned property which is open to the public. At the June 9th work session the Board requested staff to set a public hearing to consider such an ordinance. Curb ramps are used by the disabled to gain access to sidewalks on public and privately owned property. This legislation was passed by the General Assembly to enable localities to prevent people from parking their vehicles so as to block these curb ramps. The attached ordinance adopts the General Assembly's change by including this offense in the list of parking violations contained in Chesterfield County Code § 14.1-14. The fine for a parking violation is $15 if paid to the Treasurer's Office within five days of receipt or if mailed within 48 hours of receipt. The individual may contest the citation within five days of receipt. If an individual fails to comply with these requirements, he may be subjected to an additional fine of $10. This ordinance will allow police to ticket cars whether attended or unatten~d~that are pa~ed in front of curb ramps at locations such as ' shoppin~ ~enters, uest~%~ants, schools, offices and public buildings. Preparer: ~ ,~~ Title: County Attorney Steven L" ~______ 7. Micas 1000:4589.1(4626.1) County Administrator: Attachments: Yes I I N o AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING SECTION 14.1-14 RELATING TO UNLAWFUL PARKING SO AS TO PREVENT THE USE OF CURB RAMPS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 14.1-14 of the Code of the Count_ of Chesterfield, 1978, as amended, is amended and reenacted to read as follows: Sec. 14.1-14. Unlawful parking generally. (a) It shall be unlawful for any person to park a vehicle on county-owned or other public property in violation of any of the provisions of this subsection (a), and every person receiving written notice from a police officer that he has committed any of the offenses hereinafter listed may waive his right to appear and be tried for the offense set forth in the notice. Such waiver shall be effective upon voluntary payment of fifteen dollars ($15.00) to the county treasurer's office within five (5) days after receipt of such notice or upon voluntarily placing fifteen dollars ($15.00) in the reply mail envelope on which the notice of violation is printed and mailing it to the county treasurer's office so that it is postmarked within forty-eight (48) hours after receipt of such notice. Such person shall not hereafter be required to appear before the general district court for trial upon the charge set forth in such notice. Such offenses shall include parking a vehicle: 000 (23) Whether attended or unattended so as to prevent the~ use of a curb ra.mp located on public property or on private property which is open to the public. 000 (b) It shall be unlawful for any person to park a vehicle on private property, including private parking lots open to the public and designated to accommodate more than fifty (50) vehicles, in violation of the provisions of this subsection (b) and every person receiving written notice from a police officer, that he has committed any of the offenses hereinafter listed, may waive his right to appear and be formally tried for the offense set forth in the notice. Such waiver shall be effective upon voluntary payment of fifteen dollars ($15.00) to the county treasurer's office within five (5) days after receipt of such notice or upon voluntarily placing fifteen dollars ($15.00) in the reply mail envelope on which the notice of violation is printed and mailing to the county treasurer's office so that it is postmarked within five (5) days after receipt of such notice. Such person shall not be thereafter required to appear before the general district court for trial upon the charge set forth in such notice. Such offenses shall include parking a vehicle: 1000:4626.1 -1- 172 000 .(15) Whether attended or unattended so as to prevent the use of a curb ramp located on public property or on private property which is open to the public. ooo (2) This ordinance shall become effective immediatley u_pon adoption. 1000:4626.1 -2- 173 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA August 25, 1993 Item Number: Page...~ of ! 15.D. ,Subject: Public hearing to consider amending § 15.1-23.2 of the County Code, relating to the shooting of compound bows, crossbows, longbows and recurve bows. County Administrator's Comments: Board Action Requested: Staff recommends that the Board approve the attached ordinance. Summary of Information: In January, 1993 the General Assembly enacted legislation, effective July 1, 1993, which adds longbows or recurve bows to the weapons a county can regulate by ordinance in heavily populated areas. The County currently prohibits the shooting of compound and crossbows at or upon the property of another without the permission of the owner and proposes adding longbows and recurve bows to the list of prohibited weapons. Steven L. Micas County Administrator: Attachments: Yes ~--] No ~tle: County Attorney 0905: 4578.1/2232.2 174 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING SECTION 15.1-23.2 RELATING TO SHOOTING OF A COMPOUND BOW, CROSSBOW, LONGBOW OR RECURVE BOW BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 15.1-23.2 of the Code of the County of Chesterfield., 1978, amended, ia' amended and reenacted to read as' follows: 0 0 O Sec. 15.1-23.2. Same - Shooting of a compound bow, o~ crossbow, longbow or recurve bow prohibited. It shall be unlawful for any person to shoot a compound bow~ oi: crossbow~ .longbow or recurve bow at or upon the property of another without the permission of the owner of such property. (2) That this ordinance shall become effective immediately upon adoption. 0905:2232.2 1715 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS August 25, 1993 AGENDA Item Number:. Page ~ of 2 15.E. Subject: Public Hearing to Consider Adoption Regulation of Bingo Games and Raffles~ County Administrator's Comments: of An Ordinance Revising the Board Action Requested: ,Summary of Information: In January, 1993, the General Assembly amended several sections of the Code of Virginia, changing the manner in which local governments may regulate bingo games and raffles. Staff has prepared the attached ordinances amending the corresponding sections of the Chesterfield County Code to comply with the changes made in the State Code. The revised county ordinances: (1) allow employees of a corporate sponsor of a qualified organization to participate in the operation of bingo games and raffles; (2) exempt organizations with gross receipts of less than $2000 from the audit requirement; (3) require permit holders to donate 5% of their gross receipts to charity annually with an average of 10% over three years; (4) prohibit persons who have been convicted of a felony or crime of moral turpitude within the Continued Steven L. Micas County Administrator: ~ Attachments: Yes ~ No Title: County Attorney 0905:4375.2 (4373.1) # 176 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 Of 2 Summary of Information: (Continued) proceeding five years from operating~ conducting or managing bingo games or raffles; (5) prohibit persons who are found to have conducted bingo games or raffles in violation of state or local ordinances within the proceeding five years to operate, manage or conduct another bingo game or raffle; (6) expand the enumerated definitions to include "duck" races; (7) increase the percentage of gross receipts which can be used for instant bingo from 33 1/3% to 50%; and (8) allow a qualified organization which has obtained a permit to hold a raffle drawing either in the jurisdiction in which a majority of tickets were sold or in the jurisdiction issuing the permit. 0905:4375.2 # 177 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 4-29(a), 4-30, 4-30(d)(2), 4-30(e), 4-30(g)(2), AND 4-32(b), AND BY ADDING SECTIONS 4-26.1(e) AND 4-30(1) RELATING TO BINGO AND RAFFLE GAMES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Chapter 4 of the.Code of the Count_ of Chesterfield, 1978, as amended, is amended and reenacted to read as follows: Sec. 4-26.1. Definitions. For the purpose of this article, the following words shall have the following meanings: OOO (e) "Duck Race" means a game of chance played by releasing numbered, inanimate toys (ducks) into a body of moving water. A person who has been assigned the same number as the first duck to cross a predetermined point in the water (the finish line) is the winner. Other prizes may be awarded on the basis of the order in which the ducks cross the finish line. Any and all restrictions and requirements applicable to the conduct of raffles in this article shall also apply to the conduct of duck races o0o Sec. 4-29. Issuance of permit. (a) Each permit shall be issued by the chairman of the board of supervisors upon prior approval of the board. Each permit shall be issued on a calendar year basis and shall be valid from the first day of January until the thirty-first day of December of each year. Each permit shall be nontransferable. An organization which obtains a permit to conduct a raffle may sell raffle tickets both within and without the county, and may conduct its drawing either in the jurisdiction in which a majori_ty of the tickets were sold or in the jurisdiction issuing the permit, except that pull-tab devices as defined in section 4-26.1(b) used as part of a raffle may be sold only upon the premises owned or exclusively leased by such organization and at such times as it is not opened to the public, except to members and their guests. ooo 0905:4373.1 - 1- 178 Sec. 4-30. Permit restrictions. The operation and conduct of every bingo game or raffle shall be subject to reasonable regulation by the board of supervisors to ensure the public safety and welfare in the operation of the bingo game or raffle_ "..nd As a condition of receiving a permit, the .permittee shall be required to contribute an annual minim,m of five percent (5%) of thc, gross receipts from all bingo games or raffles for those lawful religious, charitable. communi _ty or educational purposes for which the organization is specifically chartered o. organized, and no less than ten percent (10%) of gross receipts averaged for three (3) consecutive annual reporting periods ' ' ' ' The operation and conduct of every_ bingo game or raffle shall be subject to the following additional restrictions: (d) 0905:4373.1 (e) ooo Any organization qualified to conduct bingo games, is authorized to play instant bingo as a part of such bingo game; provided, that: o00 (2) The gross receipts between October 1 and September 30 of the reporting year attributable to the playing of instant bingo shall not exceed +*,;,-+-,..~. +~.~. ..... ~ ..'~ ..-,.,.. +h;..~... ,'~'z ~/~ fifty (50) - v ........ ~.,~ ~ _ . percent of the gross receipts of the organization's bingo operation during the same time period. 0o0 Except for persons employed as clerical assistants by organizations composed of or for deaf or blind persons, employees of corporate sponsors and members of civic and fraternal groups, only bona fide members of any such organization who have been members of such organization for at least ninety (90) days prior to such participation shall participate in the management, operation or conduct of any bingo game or raffle. Except as provided herein, no person shall receive any remuneration for participating in the management, operation or conduct of any such game or raffle. Persons employed by organizations composed of or for deaf or blind persons may receive remuneration not to exceed thirty dollars ($30.00) per event for providing clerical assistance in the conduct of bingo games or raffles only for such organizations. Persons eighteen (18) years of age and under who sell raffle tickets to raise funds for youth activities in which they participate may receive nonmonetary incentive awards or prizes from the organization provided that organization is nonprofit. The spouse of any such bona fide member or a firefighter or rescue squad member employed by a political subdivision with which the volunteer -2- 179 firefighter or rescue squad member is associated may participate in the operation and conduct of a bingo game or raffle if a bona fide member is present. (g) OO0 No organization shall award any bingo prize or any merchandise valued in excess of the following amounts: (2) O00 No regular bingo or special bingo game prize shall exceed one hundred dollars ($100.00). (1) O00 No person shall participate in the management, operation or conduct of any bingo game or raffle if, within the preceding five years, he has been convicted of a felony or crime of moral turpitude. Further, no person shall participate in the management, operation or conduct of any bingo game or raffle if that .person, within the past five years, has participated in the management. operation, or conduct of any bingo game or raffle which was found by a local permitting authori_ty or by a court of competent jurisdiction to have been operated in violation of state law or local ordinance. O00 Sec. 4-33. Audit fee. Every organization authorized to conduct bingo games and raffles pursuant to this article shall pay an audit fee equal to two (2) percent of the gross receipts which an organization reports pursuant to section 4-32;~.~...~.~.~.~,';~a +,,~+~...~ ~:~ +~'~... ~,"~'~'~° ......... "~;'-+~r~ o~'~ an v ..... , ............. :s ...... d. However, any report filed by an organization with gross receipts of less than two thousand dollars ($2,000.00) for the designated reporting period shall be exempt from the audit requirement. "Gross receipts," as used in this section, means the total amount of money received from bingo, instant bingo and raffle operations before the deduction of expenses or prizes. Such audit fee shall be determined by the gross receipts shown on the financial report, subject to correctness by audit, and shall accompany such report required to be filed with the internal audit department on or before November 1 of each year, pursuant to section 4-32. 0905:4373.1 - 3 - 180 An Affiliate of [~ledia Ger, eraa P.O BOX 85333 RICHMOND VIRGINIA 23293~0001 (804} 649-6000 LEZR INVOICE FOR CLASSIFIED MAKE CHECKS ADVERTISING PAYABLE TO ~ (~LASS ' CODE INS. AMOUNT IF NOT AMOUNT DUE PAID BY WILL BE AGATEs LINES woRDs'INCHES, I ZONE EDITIONS OPER S/V I 'l SKIP SCHEDULE .~ AD GIVEN BY I PHONE INDEXING TERMS START DATE STOP DATE 236320 2.36320 THE PROGRESS INDEX P.O. BOX 71 15 FRANKLIN STREET PETERSBURG, VA 23804-0071 804-732-3456 TO: RETURN THIS PORTION WITH PAYMENT TAKE NOTICE Take notice that the Board of Supervisors of C. he. sterfield County, Vir- ~g~n]a, at a regular meet- mg on August 25, 1993 at 7:00 p.m. in the County Public Meeting Room at Chesterfield Courthouse, Chesterfield, Virginia, will hold public hearings to consider: 1. The prohibition of any through truck or track and trailer or semi- trailer combination ex- cept a pickup or panel truck from using Old Bermuda Hundred Road (Route 618) from Route 10 to 0.5 miles east of Ramblewood Drive (Route 617). The recom- mended alternate route is Route 10, Ware Bottom Spring Road, Ramblew- ood Drive, and Old Ber- muda Hundred Road. 2. An ordinance to amend the Code of the County of Chesterfield, 1978, as amended, by amending and reenacting Sections 4-26.1, 4-29, 4-30 & 4-33 relating to bingo and raffle games. 3. An ordiance to amend the Code of the County of Chesterfield, 1978, as amended, by amending and reenacting Section 12-138 relating to intin- erant merchants. A copy of the plat and copies of the ordinances are on file in the County Administrator's Office, Room 505, 9901 Lori Road, Chesterfield, Vir- ginia, and ]nay be exa- mincd by all interestcd ersons between the ours of 8:30 a.m. to 5:00 p.m., Monday through Friday. Aug. 11,18/93 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Auqust 25, 1993 Item Number:. Page z of 2 15.F. Subject: Public Hearing to Consider an Ordinance Changing the Effective Date of a Previous Amendment to the County's Business License Tax Ordinance County Administrator's Comments: Board Action Requested: Staff recommends adoption of the attached ordinance. Summar/of Information: On April 14, 1993 the Board adopted a number of amendments to the County's business license tax ordinance. All of the amendments were adopted with an effective date of January 1, 1994, the beginning of the next license tax year. One of these amendments (§ 12-138(g) of the County Code) addressed the business license taxation of retail business who sell their products not only from fixed business locations in the County, but also at remote locations. For example, a pizza store which sells pizza at its store might also sell pizza, on occasion, at a local sporting event or neighborhood activity. Under the ordinance currently in force, these businesses are required to obtain not only a retail merchant's license but also an itinerant merchants license for each remote location at a cost of $250 per location. Under § 12-138(g) of the new ordinance, effective next year, businesses will be permitted to simply add their gross receipts from remote location sales to their other gross receipts in lieu of purchasing itinerant merchant licenses. This will usually result in a tax savings to the merchant. Staff has been informed by Supervisor Barber that a food vendor who was intending to supply food to a soccer tournament to be held in the County this fall, will be unable to do so if the vendor must purchase separate itinerant merchant licenses for each soccer field as required ~A~J~~- ~, ~1 , (Continued) ~>o~/3 Title: County Attorney Preparer: Steven ~ County Administrato~ Attachments: Yes V-~ No 0403:4433.2 (4268.2) , CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~- of 2 Summary of Information: (Continued) under the existing ordinance. Mr. Barber has requested that the Board consider amending the new business license tax ordinance to make the effective date of ~ 12-138(g) immediate rather than January 1, 1994 so that the vendor, and other retail merchants, will be relieved of the obligation to obtain itinerant merchants licenses prior to January 1. The attached ordinance, if adopted by the Board, would change the effective date to the date of adoption. Staff estimates that this change would have an insignificant financial impact and no adverse impact on the administration of the business license tax program. The Commissioner of Revenue has been contacted concerning this change and has no objection. · 182 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING SECTION 12-138 RELATING TO ITINERANT MERCHANTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 12-138 of the Code of the Count_ of Chesterfield, amended, is amended and reenacted to read as follows: Sec. 12-138. Same - License required; amount of tax. 1978, as (g) O 0 O No license shall be required of an itinerant merchant if he is a duly licensed retail merchant in the county and includes all gross receipts from such itinerant activities in the basis for his retail merchant license. (2) 000 That this ordinance shall become effective immediately upon adoption. 0403:4268.3 183 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS August 25, 1993 AGENDA Item Number: Page ~__. of 2 15 .G. Subject: Public Hearing to Consider Prohibition of Through Truck Traffic on Old Bermuda Hundred Road County Administrator's Comments: Board Action Request,ed: A public hearing is scheduled for August 25, 1993, to consider prohibition of through truck traffic on Old Bermuda Hundred Road. ~mmary 9f ~nformation: BACKGROUND: The County has received a request to prohibit any through truck or truck and trailer or semi-trailer combination except pickup or panel trucks from using Old Bermuda Hundred Road (Route 618) from Route 10 to 0.5 mile east of Ramblewood Drive (Route 617). The recommended alternate route~is Route 10, Ware Bottom Spring Road, Ramblewood Drive, and Old Bermuda Hundred Road. The Virginia Department of Transportation (VDOT) has five (5) primary criteria it considers when a prohibition is requested. Based on staff's preliminary review, this request will probably not satisfy four (4) of VDOT's five (5) criteria for imposing a prohibition, in that; 1) Old Bermuda Hundred Road is not classified as a local or collector road, 2) the volume of through trucks does not exceed VDOT's 100 to 200 truck daily minimum, 3) the number of truck accidents on the proposed route is not excessive, and 4) there is not an average of 12 dwellings per 1000 feet on Old Bermuda Hundred Road. This request may meet one (1) of VDOT's criteria, reasonable alternate route. Normally, failure to meet at least three (3) of the five (5) criteria will result in VDOT's rejection of the request. (Continued on next page) Pr epa ret: f/_}L~ ~/~ ~.o . i, iuC£-c~ken County Administrator:__~~ Attachments: Yes [--] N o Title: Director of Transportation , 184 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) RECOMMENDATION: This request will probably not meet VDOT's criteria for imposing a prohibition. However, if the Board wishes to pursue this request, the attached resolution requesting VDOT to prohibit through truck traffic on Old Bermuda Hundred Road should be adopted. DISTRICT: Bermuda # : 185 CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors, held at the Courthouse on August 25, 1993, at 3:00 p.m. WHEREAS, the Chesterfield County Board of Supervisors received a request from citizens to prohibit any through truck or truck and trailer or semi-trailer combination except pickup or panel trucks from using Old Bermuda Hundred Road (Route 618) from Route 10 to 0.5 mile east of Ramblewood Drive (Route 617); and WHEREAS, the recommended alternate route is Route 10, Ware Bottom Spring Road, Ramblewood Drive, and Old Bermuda Hundred Road; and WHEREAS, the Board has conducted a public hearing on the question. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors requests the Virginia Department of Transportation to prohibit through truck traffic on Old Bermuda Hundred Road. Vote: Certified By: Theresa M. Pitts, Clerk to the Board of Supervisors 186 HUNDRED 187 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA August 25, 1993 Item Number: Page 1 of 1 15.H. Subject: PUBLIC HEARING: Ordinance to Vacate a Portion of a 20' Unimproved Road Count~ Administrator's Comments: Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate a portion of a 20' unimproved road located 300'± west of Ecoff Avenue within a subdivision of land known as "Archers". Summary of Information: Margorie B. Dean and Bertha P. Hinsen have submitted an application requesting the vacation of a portion of a 20' unimproved road located 300'± west of Ecoff Avenue, within a subdivision of land known as "Archers". This request has been reviewed and approved by staff. ?/Edward Beck County A~dministrator: Attachments: Yes ~ N o Assistant Director of Utilities , 188 VICINITY SKETCH PUBLIC HEARING: ORDINANCE TO VACATE A PORTION OF A 20' UNIMPROVED ROAD "ARCHERS" - MARGORIE. B. DEAN AND BERTHA P. HINSEN tOOD %TROMDAL~ DENSEWOOD"! CHESTERBROOK FARMS CENTRALIJ FARM FIELD I] CHESTEF STATIONI PARI BILLTOP ARMS~ WOOD DALE RO OAKI~ 189 190 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA ~ ~ Item Number: Page 1 of x 15.1. Subject: PUBLIC HEARING: Ordinance to Vacate Lots 10 and 11 and a Portion of Joe Avenue, Within "Plat of R. L. Jones Property" and McCormick Subdivision, Section A Count~ Administrator's Comments: Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate lots 10 and 11 and a portion of Joe Avenue, within "Plat of R. L. Jones Property" and McCormick Subdivision, section A. Summary of Information: Mr. John Dolins, Agent for David T. Richardson, has submitted an application requesting the vacation of the above mentioned properties in conjunction with the development of McCormick Woods Subdivision. This request has been reviewed and approved by staff. ~/ John W. Harmon County Administrator: Attachments: Yes ~ N o Title: Right of Way Manager 191 VICINITY SKETCH PUBLIC HEARING: ORDINANCE TO VACATE LOTS 10 AND 11 AND A PORTION OF JOE AVENUE, WITHIN "PLAT OF R. L. JONES PROPERTY" AND MCCORMICK SUBDIVISION, SECTION A tHIC~ORY HILL MANOR BEECF~NUT ACRES Ettrick Matoaca Rescue Co PARK NOWETA GARDENS · 192 193 194 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA August 25, 1993 Item Number: Page ,1 .... of 1 15 .J. Subject; Public Hearing on the Lease of County Fairgrounds Property to the Central Virginia Model Railroaders, Ltd. County Administrator's Comments: Board Action Requested: Conduct a PuDlic Hearing on the Lease of County Fairgrounds property to the Central Virginia Model Railroaders, Ltd. ("CVHRL") Summar~ of In~rmation: The CVMRL proposes to construct a 3,000 square foot exposition building at the southeast entrance area of the fairgrounds. The County would lease the property for 15 years and would own all improvements at the end of the lease. In exchange for a nominal annual lease amount, the CVMRL would provide free public access to their facility for historical, educational, and recreational purposes. The CVMRL plans to locate and install a large model "HO" guage train track similar to the table used by the CVMRL at the James Center Building during past Christmas seasons. This proposal has been endorsed by the Chesterfield County Fair Association. Staff recommends conducting the public hearing on the lease and authorization for the County Administration to execute the same subject to approval of form by the County Attorney. Preparer: ~Title: Bradford S. Hammer County Administrator: ~ Yes ~ N o Attachments: Deputy County Administrator for Mgt. Servl.# LEASE AGREEMENT THIS AGREEMENT, made this __ day of ,1993 by and between the COUNTY OF CHESTERFIELD, VIRGINIA ("County") and the CENTRAL VIRGINIA MODEL RAILROADERS, LTD. ("Model Railroaders"). WHEREAS, County owns a certain parcel of land located in Chesterfield County bounded by Courthouse Road Extended and Krause Road known as the Chesterfield County Fairgrounds ("Fairgrounds"); and WHEREAS, the Model Railroaders desires to lease a portion of the Fairgrounds from the County for the purpose of constructing and maintaining a model railroad exhibition; and WHEREAS, the County is willing to lease property to the Model Railroaders upon certain terms and conditions for the purpose of allowing the construction and maintenance ~ of a model railroad exhibition. WITNESSETH_: That £or and in consideration of $10.00 and such other valuable consideration and the mutual covenants herein contained the County hereby grants to the Model Railroaders and the Model Railroaders hereby accepts a lease upon the following terms and conditions: 1. TERM: This Lease shall be effective for a period of fifteen (15) years commencing on September 1, 1993 and ending August 31, 2008, but may be renewed by agreement of the parties for additional five (5) year terms provided the Property is not needed for any purpose mentioned in § 15.1-258 of the Code of Virginia. 2. TERMINATION: The County may immediately terminate this Lease in the 0603:4396.1 - 1 - 196 approximately ~ hereto as Exhibit A. 4. IMPROVEMENTS: event of any violation of the covenants contained herein, if such violation shall not be cured by the Model Railroaders within twenty-four (24) hours after written notice of such default. 3. DEMISED PREMISES: The Premises leased hereunder shall be acres, more or less, more specifically designated on the plat attached The County agrees that the Model Railroaders shall be permitted to construct an exhibition building of approximately 3,000 square feet, more or less, on the Premises, provided the County's Director of General Services approves in writing of the architectural design and specifications of the building, including any proposed signage and landscaping. The Model Railroaders agrees to complete construction of the exhibition building on or before April 1, 1994. The Model Railroaders shall be responsible for seeking and obtaining all permits and site plan or other governmental approvals required for the construction of the exhibition building. All improvements, alterations, or additions to the Premises shall become the property of the County upon expiration or termination of this Lease free and clear of all encumbrances. 5. CONSIDERATION: In consideration of the Lease granted by the County, the Model Railroaders shall make its railroad exhibition open to the public, free of charge, at least for the following occasions: Christmas Fourth of July County Fair The Model Railroaders shall make its best efforts to make the exhibit available at least once a month and on an appointment basis during all other times of the year. The Model 0603:4396.1 - 2 - , 197 Railroaders shall also maintain as part of its exhibit a history of railroads in Chesterfield County. 6. PURPOSE: The property shall be used solely for the purpose of constructing and maintaining a model railroad exhibition and related displays. The Model Railroaders shall not use or permit alcohol on the Premises or allow the use of the Premises for any illegal or immoral purpose. The Model Railroaders shall comply with all applicable federal state and local laws. 7. TAXES: The Model Railroaders shall be responsible for paying all taxes incurred as a result of or associated with its use of the property. 8. INSURANCE: The Model Railroaders, at its own expense, shall procure and maintain with respect to the Premises and its operation therein adequate insurance of the types and in the amounts required by the County's Risk Manager. 9. UTILITIES: The Model Railroaders shall pay connection fees and service fees for all utilities, including, but not limited to, water, sewer, electricity, heating fuel, telephone, janitorial, trash disposal, and other services required by the Model Railroaders. 10. COOPERATION WITH OTHER LESSF. ES: The Model Railroaders acknowledges that the property on which the Premises are located comprise the County Fairgrounds where, at least annually, the County Fair or other public functions are held. The Model Railroaders agrees to cooperate with, and not unreasonably interfere with, the use of the property by the other lessees of the Fairgrounds. 11. REPAIRS AND MAINTENANCE: After construction of the exhibition building, the Model Railroaders shall maintain the Premises in good condition, reasonable 0603:4396.1 - 3 - , 198 wear and tear excepted and shall make all repairs and replacements necessary to that end. The Model Railroaders shall also maintain any lawns, landscaping, walkways and parking areas within the Premises to the satisfaction of the County. 12. ASSIGNMENT: This Lease shall not be assigned or sublet without the written consent of the County. 13. COUNTY APPROVAL: The Lease is contingent on the approval of the Chesterfield County Board of Supervisors. 14. RENEWAL OF LESSEE'S PROPERTY: Unless otherwise mutually agreed, at the expiration or termination of this Lease, the Model Railroaders shall have removed, at its expense, all improvements or installations in the building on the Premises along with all debris, surplus or salvage material. 15. NOTICES: All notices directed to the Model Railroaders by the County shall go to: All notices direct to the County by the Model Railroaders shall go to: 16. following: REPRESENTATIONS: The Model Railroaders represents and warrants the a. It is a duly organized not for profit corporation authorized to do business in Chesterfield County; 0603:4396.1 -4- 199 Approved as to form: Michael S. J. Chernau Assistant County Attorney VIRGINIA MODEL RAILROADERS, LTD. By: Its: 0603:4396.1 -6- 20, An Affiliate of Media General P.O. BOX 85333 RICHIVIOND, VIRGINIA 23293 0001 (804/ 6496000 INVOICE FOR CLASSIFIED ADVERTISING CLASS, ~ CODE ~ INS. IF NOT PAID BY EDITIONS SKIP SCHEDULE MAKE CHECKS PAYABLE TO '--~ AMOUNT AMOUNT DUE WILL BE ZONE I OPER IS/v 236315 THE PROGRESS INDEX P,O, BOX 71 15 FRANKLIN STREET PETERSBURG, VA 23804-0071 804-732-3456 TO: AD GIVEN BY PHONE INDEXING TERMS START DATE STOP DATE 236315 RETURN THIS PORTION WITH PAYMENT TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Vir- ginia, at a regular meet- lng on August 25, 1993 at 7:00 p.m. in the County Public Meeting Room at Chesterfield Courthouse, Chesterfield, Virginia, will hold public hearings to consider: 1. The conveyance of a 27.5967 acre parcel of land located at the norlh- west corner of Lucy Corr Court and Lucy Corr Drive, Dale Magis- terial District, and shown on a plat dated August 10, 1993 by Harvey L. Parks, Inc., to the Healtl~ Center Commission. 2. An amendment to the FY93-94 budget to ap- propriate $924,770 iu re- venues and expenditures for grants fi'om the Fed- eral Aviation Admi- nistration (FAA) and thc State Department of Av- iation (¥DA) for im- provements to the County Airport facilities. 3. Granting a lease of real property at the Chesterfield County fair- grounds to Central Virgi- nia Model Railroaders Ltd. for construction of a model railroad exposi- tion building. A copy of the plat is o~ file in the County Admi( nistrator's Office, Roo~.v~ 505, 9901 Lori Road, Chesterfield, Virginia, ami may be examined by all iuterestcd persons be- tween the hours of 8:30 a.m. to 5:00 pan., Mon- day through Friday; and if further information is desired on the amend- ment or the lease, con- tact Mr. Bradford S. Hammer, Deputy County Administrator for Man- agement Services, at 748-1191, between the hours of 8:30 a.m. to 5:00 p.m., Monday through Friday. August 18/_93 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS August ~.5, 1993 AGENDA Item Number:. Page i of 15.K. Subject: Public Hearing to Allow the License Inspector to Issue Citations~ Instead of Summonses for Violation of the Local Motor Vehicle Decal Ordinance Count~ Administrator's Comments: Board Action Requested: Adopt an ordinance allowing the License Inspector to issue citations, for violation of the local motor vehicle decal ordinance including a schedule of fines. Summary of Information: Currently the License Inspector issues a summons for violation of the local motor vehicle decal ordinance. The summons requires a court appearance, and can be inconvenient for both residents and the License Inspector. Effective July 1, 1993, the General Assembly amended § 46.2-752(G) to allow the issuance of citations on uniform traffic summonses for violations of the local motor vehicle decal ordinance. The term "citation" means any summons, ticket, or other official document for a ~raffic violation containing an order which requires the motorist to respond. Like a parking ticket, a citation allows the violator to avoid a court appearance by paying the scheduled fine within a certain time period after the issuance of the citation. County Code, § 14.1-14 currently sets forth an analogous procedure for parking tickets. The ordinance would become effective ninety (90) days after the date of adoption. Preparer: "~"~'~' ' ~'~ ~ Title: County Administrator: ~ Yes ~ N o Attachments: County Attorney 202 l CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 ,,Summary of Information: (Continued) According to the License Inspector's office, fines in the General District Court are generally between $20.00 and $25.00 plus costs, however, there have been several instances of fines of $250.00 in exceptional cases. Under the proposed ordinance a person could avoid a court appearance, by paying $25.00 within 5 days of receiving the citation. If the proposed ordinance is enacted, the CoUnty Treasurer is prepared to receive payments from violators prior to the scheduled hearing in court. The License Inspector anticipates no additional costs other than the printing of the citation forms; this new procedure is expected to result in more fines at a lower cost for the License Inspector. The Chesterfield County Police Department has agreed to this procedure. The public will be notified of the new procedure by a press release and by directions contained on the citation. 203 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING SECTION 14.1-28 RELATING TO ISSUANCE OF PARKING TICKETS AS OPPOSED TO SUMMONSES FOR VIOLATING DECAL LAWS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 14.1-28 of the Code of the Count_ of Chesterfield, 1978, amended, is amended and reenacted to read as follows: 000 (a) It shall be unlawful to violate any provision of this article and every person who violates any provision of this article shall be guilty of a misdemeanor punishable as provided in section 1-6. Police powers are hereby conferred upon the license inspector while engaged in performing his duties under the provisions of this article and he shall exercise all the powers and authority of police officers in performing these duties. The license inspector may issue a citation, summons, parking ticket, or uniform traffic summons or have a warrant of arrest issued for any person charging him with a violation of the provisions of this article and may serve a copy of such citation, summons, parking ticket or uniform traffic summons or execute such warrant upon such person in the manner provided by law and make return thereof to the proper court as provided by law (b) Any person who has received a citation or parking ticket pursuant to this section may waive his right to appear and be tried for the offense set forth in the citation or parking ticket. Such waiver shall be effective upon voluntary_ payment of twenty-five dollars ($25.00) to the county treasurer's office within five (5) days after receipt of such citation or parking ticket. Such person shall not hereafter be required to appear before the general district court for trial upon the charge set forth in such citation or parking ticket (c) Any person who has received a citation or parking ticket pursuant to this section and wishes to contest the offense cited in such citation or parking ticket, mag, within five (5) days after receipt of such notice, appear at the office of the license inspector, which shall issue a summons and place the matter on the court docket for trial. (d) Any person who has received a citation or parking ticket pursuant to this section and fails to comply with subsections (b) or (c) of this section within five (5) days shall be subject to a fine of one hundred dollars ($100.00); and, in addition, a summons or arresl warrant may be issued for such person adoption. That this ordinance shall become effective thirty (90) days after the date of 1103:4634.1 - 1- 20 4 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS August 25, 1993 AGENDA Item Number:. Page 15.L. Subject: Public hearing to consider ordinance amendments controlling dangerous and vicious dogs and providing for a penalty ,,County Administrator's Comments: Board Action Requested: Adoption of the attached ordinance ,Summary of Information: During the 1993 session, the General Assembly passed legislation permitting the County to adopt a dangerous and vicious dog ordinance. At the June 9th work session, the Board requested staff to set a public hearing to consider adopting such an ordinance. Currently, the County Code makes it unlawful to allow vicious or destructive dogs to run at large. Upon a finding by the court that the dog is vicious or destructive, the court may order the dog permanently removed from the county or may order that the dog be destroyed. Adoption of the attached ordinance will replace the existing ordinance with new regulations for dangerous and vicious dogs. The new regulations include the following changes: 1. Clearly defining two categories of dogs: A "dangerous" dog is any dog that has bitten or attacked a person or an animal and a "vicious" dog is any dog that kills or inflicts serious injury or commits multiple bites or attacks. Preparer: ~ ~ Steven Lo Micas County Administrator:.__c:~~ Attachments: Yes ~ N o Title: County Attorney 1000:4599.1 (4600.1) 2015 l CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) The animal control officer may obtain a summons if he believes a dog is dangerous or vicious. The dog must then be confined until a court hearing. Upon a finding by the Court that the dog is "dangerous. the owner must: Confine the do9 indoors or in a locked structure; Post the.residence with "dangerous do~" warnin~ signs; Tattoo and muzzle the dog; do Notify the animal control officer if the animal is loose, bites a person or is sold or moved. If the do~ is found to be vicious, the Court must order its destruction. Failure to Comply with the requirements of the vicious dog ordinance will subject the owner to 12 months in jail and a $2,500 fine. State law prohibits "breed specific" bans and precludes a finding that a dog is dangerous or vicious if the dog bites a trespasser, someone committin~ a crime, someone tormenting the do~ or if the do~ is protectin9 its offspring, owner or owner's property. The dog warden estimates that 10 - 25 dangerous dogs exist in the county at this time and he will enforce this ordinance based upon complaints and upon his own observations. Any existin~ increase in workload will be absorbed within his current budget. 1000:4599.1 (4600.1) AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 5-4, 5-11 AND 5-14, DELETING SECTIONS 5.7 AND 5-11.1 AND ADDING SECTION 5-7.1 RELATING TO THE CONTROL OF DANGEROUS OR VICIOUS DOGS AND PROVIDING FOR A PENALTY BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 5-4 of the Code of the Count_ of Chesterfield, 1978, as amended, is amended and reenacted to read as follows: Sec. 5-4. Definitions. Dangerous dog: A canine or canine crossbreed which has bitten, attacked or inflicted injury on a person or companion animal, as defined in § 3.1-796.66 of the Code of Vir~nia, other than a dog, or killed a companion animal. Kennel: An enclosure wherein dogs are kept and from which they cannot escape. Livestock: Cattle, horses, sheep, goats, swine and enclosed domesticated rabbits or hares. Owner: Any person having a right of property in any dog, subject to the provisions of this article, and any person who keeps or harbors such dog, or has the dog in his care, or who acts as its custodian, and any person who permits a dog to remain on or about any premises occupied by him. Poultry: All domestic fowl, and game birds raised in captivity. Treasurer: The county treasurer and his assistants or other officer designated by law to collect taxes in the county. To run at large: A dog shall be deemed "to run at large" while roaming, running or self-hunting off the property of its owner or custodian and not under its owner's or custodian's immediate control. Vaccinate, vaccinated or vaccination: The immunization of a dog against rabies, whether by inoculation, vaccination or any other method of treatment approved by the county health officer. Veterinarian: Any licensed veterinarian authorized to practice veterinary medicine in the state. 1000:4600.1 -1- ', 207 Vicious dog: A canine or canine crossbreed which has killed a persom inflicted serious injury_ to a person, including multiple bites, serious disfigurement, serious impairment o/' health or serious impairment of a bodily functiom or continued to exhibit the behavioi which resulted in a previous finding by a court that it is a dangerous dog, provided that its owner has been given notice of that finding. 0OO is deleted: That Section 5-7 of the Code of the County of Chesterfield, 1978, as amended, 000 (3) That Section 5-7.1 of the Code of the Count_ o. f Chesterfield, 1978, as amended, is added to read as follows: Sec. 5-7.1. Control of dangerous or vicious dogs. (a) If the dog warden has reason to believe that a canine or canine crossbreed within his jurisdiction is a dangerous or vicious dog, he shall apply to a county_ magistrate for the issuance of a summons requiring the owner or custodi,n~ if known, to appear before a general district court at a specified time. The snrnmons shall advise the owner of the nature of the proceeding and the matters at issue. The dog warden or owner shall confine the ~nimal until such time as evidence shall be heard and a verdict rendered. The court, through its contempt powers, may compel the owner, custodian or harborer of the animal to produce the animal. If, after hearing the evidence, the court finds that the animal is a dangerous dog, the court shall order the animal's owner to comply with the provisions of this ordinance. If, after hearing the evidence, the court finds that the animal is a vicious dog, the court shall order the animal euth~nized in accordance with the provisions of § 5-9 of this chapter. (b) No canine or canine crossbreed shall be found to be a dangerous or vicious dog 1000:4600.1 -2- 2O8 of this section. -(K} After an animal has been found by a court to be a dangerous dog, the animal's owne, shall immediately, upon learning of same, notify the dog warden if the animal (i) is loose, or unconfined; (ii) bites a person or attacks another animal; (iii) is sold, given away, or dies. or (iv) has been moved to a different address ' · (h) The owner of any animal which has been found by a court to be a dangerous dog who willfully fails to comply with the requirements of this ordinance shall be guilty_ of a Class 1 misdemeanor. .(i) All fees collected pursuant to this section, less the costs incurred by the dog warden .in producing and distributing the requisite certificates and tags, shall be paid into a special dedicated fund in the treasury for the purpose of paying the expenses of any training courses required under § 3.1-796.105 of the Code of Virginia. (4) That Section 5-11 of the Code of the CounOe of Chester~eld, 1978, as amended, is amended and reenacted to read as follows: Sec. 5-11. Dogs killing or injuring livestock or poultry_. It shall be the duty of the dog warden who may find a dog in the act of killing or injuring livestock or poultry to kill such dog forthwith whether such dog bears a tag or not, and any person finding a dog committing any of the depredations mentioned in this section, shall have th~ right to kill such dog on sight. Any court shall have the power to order the dog warden or other officer to kill any dog known to be a confirmed livestock or poultry killer, and any dog killing livestock or poultry for the third time shall be considered a confirmed killer. The court, through its contempt powers, may compel the owner, custodian or harborer of the dog to produce the dog. Any warden or other person who has reason to believe that any dog is killing livestock, or committing any of the depredations mentioned in this section, shall apply to a magistrate of the county who shall issue a warrant requiring the owner or custodian, if known, to appear before a district court at a time and place named therein, at which time evidence shall be heard, and if it shall appear that such a dog is a livestock or poultry killer, or has committed any of the depredations mentioned in this section, the dog shall be ordered killed immediately, which the warden, or other officer designated by the judge of the district court to act, shall doo is deleted: That Section 5-11.1 of the Code of the Coun~ of Chesterfield~ 1978, as amended, 1000:4600.1 -4- 210 000 (6) That Section 5-14 of the Code of the County of Chesterfield, 1978, as amended, is amended and reenacted to read as follows: Sec. 5-14. Unlawful acts; penalties. (a) The following shall be unlawful acts and constitute misdemeanors punishable by a fine of not more than one hundred dollars ($100.00): (1) License application: For any person to make a false statement in order to secure a dog license to which he is not entitled. (2) License tax: For any dog owner to fail to pay the license tax required by this chapter before February 1 for the year in which it is due. In addition, the court may order confiscation and the proper disposition of the dog. (3) Running at large: For any dog owner to allow a dog to run at large in violation of sections 5-6, 5 7, and 5-18; however, the minimum fine for violation of sections 5-6, 5 7 and 5-18 shall not be less than twenty-five dollars ($25.00). 000 (7) This ordinance shall become effective immediately upon adoption. 1000:4600.1 -5- 21,t Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA August 25, 1993 Item Number: Page 1 of_~. 15 .M. Subject; PUBLIC HEARING: Consider Amending Policy Regarding Charges for Water Use for Irrigation Coun~ Administrator's Comments,: . Board AcUon Requested. ~~~d If the Board of Supervisor wishes to adopt an Exclusion Meter policy, amend Chapter 20, Section 20-69 of the Code of Chesterfield County as per attachment. Summar~ of Information: As a result of Mr. McHale's request for staff to review the policy of collecting sewer service charges for all water passing through the meter, including irrigation water, a work session with the Board of Supervisors was held on June 9, 1993. Staff presented two methods that could be used to eliminate the sewer charge on irrigation water. Additional information was provided to the Board of Supervisors regarding the exclusion meter at the July 28, 1993 meeting. Staff has consulted with companies that do plumbing for irrigation systems in Chesterfield County. Using their input, we estimate the average cost to alter existing irrigation systems to accommodate this change to be from $900 to $1300. The cost to install an exclusion meter, backflow preventor and hose connection is estimated to be $250 to $300. The commodity charge for wastewater will need to be raised to recoup an annual loss in revenue of $300,000. The rate will be increased $0.04 per CCF. This will increase the average residential customer's bi-monthly bill who uses 18 CCF of wastewater $0.72. Preparer: John M. Bragg, Jr. County Administrator: Attachments: Yes [--] N o Assistant Director of Utilities # 21Z AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 20-69 RELATING TO WASTEWATER SERVICE CHARGES BE IT ORDAINED, by the Board of Supervisors of Chesterfield County: (1) Chapter 20 of the Code of the County of Chesterfield, 1978, as amended, is amended by amending and reenacting the following sections: ooo ARTICLE III Wastewater ooo Sec. 20-69. Wastewater service charqes. All consumers shall pay all applicable charges as follows: (1) Monthly service charges: The monthly service charges shall be as follows: a. Customer costs charge: b. Uniform volume charge: $0.99 per account per month ~ $1.08 per hundred feet (Ccf) cubic 0 0 0 (2) Ancillary charges: a. Strong waste surcharge BOD Surcharge * = be SS Surcharge * = BOD = SS = Account initiation charge Biochemical of the industrial waste. Suspended solids in parts per million of industrial waste. Volume of the industrial waste in cubic feet. ** $15.00 (See Chapter IV, Section 20-106) (SOD-240) (62.4xV) ($0.30) 1,000,000 (SS-240) (62.4xV) ($0.13) 1,000,000 oxygen demand in parts per million the 213 (3) (4) (5) (6) (7) de Se Late payment charge Bill collection prior to disconnection ** 5% or $1.50 minimum + l%/mo. $10.00 The exclusion meter fee shall be as provided in Section 20-34(2)b and shall be installed in accordance with County .requirements. Charge only applies when calculations result in a positive number. ** Applies to accounts having wastewater service only. Where residential premises are connected to the county wastewater system but not the county water system, the volume charge shall be based on usage of .296 hundred cubic feet per day, per month; for all other users, the consumer will be required to install a private meter at his expense and the service charge will be based on the meter reading or at the sole discretion of the Utilities department, a monthly service charge will be set. The location, size and manufacturer of the meter shall be as approved by the utilities department. When a connection fee has been paid the consumer shall pay the applicable monthly service charges from that date forward. Where applicable consumers of the wastewater system shall, in addition to the monthly user charge, pay a surcharge to cover the cost of treating excessive strength waste or pollutants as provided in Article III & IV of this chapter. The consumer shall be liable for the payment of all charges made for service rendered. Liability for future charges ceases when such consumer makes application for discontinuance of service to the utilities department. Residential customers of the wastewater system may apply for, purchase and install at their expense a water meter to measuro outside water consumption. This exclusion meter shall be read by the Utilities Department at the time that the domestic meter is read for billinq. The water consumption shown on the exclusion meter shall be deducted from the total of the domestic meter's wastewater consumption for the purpose of computinq the wastewater customer charqe. Wastewater charqes for consumption measured by the exclusion meter shall be limited to wastewater customer' charqes. o o o 214 P,O, BOX 85333 RICHMOND, VIRGINIA 23293-0001 (804/ 649~6000 Ci iESTERF;' [ EkD ~,~e Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS August 25, 1993 AGENDA Item Number:. Page 1 of 2 15 .N. Subject: Public hearing to consider conveying property to the Chesterfield County Health Center Commission County Administrator's Comment~: Board Action Requested: Authorize Chairman of the Board and the County Administrator to execute a deed donating a 27.5967 parcel to the Health Center Commission Summary of Information: At the June 23, 1993 meeting, the Board received a report from the Chesterfield County Health Center Commission recommending certain actions by the Board of Supervisors regarding the transition of operating responsibility for the County's Nursing Home from the County to the Commission. As part of those recommendations, the Commission recommended that the Board donate approximately twenty acres to the Commission representing the existing Nursing Home site and a site for future expansion. (See Attachment A.) Since the Board may only convey publicly-held real estate after holding a public hearing, on July 28th the Board set this date as a public hearing date to consider the donation° After the July 28 meeting, staff reviewed the plans for the proposed nursing home expansion and had a survey done of the land that would be required° As a result of the survey, it was determined that the expansion would require 27.5967 acres, not the twenty acres previously estimated. (See Attachment B) o (Continued) Preparer: County Adminlstrator.~/~ /// Attachments: Yes N o Title: County Attorney 0403:4426.2 215 1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of: Summary of Information: (Continued) If the Board desires to convey the 27.5967-acre parcel to the Commission, it should authorize the Chairman of the Board and the County Administrator to execute a deed of conveyance. The deed includes covenants which will require the Commission to comply with the terms of the Interjurisdictional Agreement between the County and the Commission. Failure to comply with these covenants will result in title to the property reverting back to the County. # 216 DEED THIS DEED, made this __ day of ,199 , by and between the COUNTY OF CHESTERFIELD, VIRGINIA, a political subdivision of the Commonwealth of Virginia, hereafter referred to as "County", and the CHESTERFIELD COUNTY HEALTH COMMISSION, a commission created pursuant to Chapter 37 of Title 15.1, Code of Virginia, 1950, as amended hereinafter referred to as "Grantee". WITNESETH: WHEREAS, at a regular meeting of the Chesterfield County Board of Supervisors held on August 25, 1993 a resolution was duly adopted authorizing the conveyance of the hereinafter described parcel of real estate to Grantee; and NOW, THEREFORE, for and in consideration of the sum of Ten Dollars ($10.00) and other good and valuable consideration, the receipt of which is hereby acknowledged, the County does hereby donate, grant, bargain, sell and convey with Special Warranty unto Grantee the following described real estate (the "Property"): ALL that certain lot, piece or parcel of land, with improvements thereon and appurtenances thereto belonging, lying and being in Dale Magisterial District, Chesterfield County, Virginia, containing 25.5967 acres, more or less, as more particularly shown on a plat of survey "Plat of 27.5967 Acres of Land Situated on the North Line of Lucy Corr Ct.", prepared by Harvey L. Parks, Inc. and dated August 10, 1993, a copy of which plat is attached hereto as Attachment A and recorded herewith, and to which plat reference is hereby made for a more particular description of said property. This conveyance is made subject to restrictive covenants, conditions, easements and avigation easements of record to the extent that they may be applicable to the real estate hereby conveyed. In addition, this conveyance is made subject to Grantee's compliance with the terms of the Interjurisdictional Agreement between Chesterfield County and the 217 Chesterfield Health Center Commission dated as of August 25, 1993. If the Grantee fails to comply with such terms, fee simple title to the Property shall immediately revert to and be vested in the County. Pursuant to the provisions of Section 58.1-811(C)(3), Code of Virginia, 1950, as amended, this Deed is exempt from the taxes imposed by Section 58.1-802. IN WITNESS WHEREOF, the County has caused this Deed to be executed by A. S. Warren, Chairman of the Chesterfield County Board of Supervisors, and the County seal affixed hereto and attested by Lane B. Ramsey, County Administrator, pursuant to the authority set forth in a duly adopted Board resolution which is in full force and effect. COUNTY OF CHESTERFIELD, VIRGINIA By: A. S. Warren, Chairman Board of Supervisors ATTEST: Lane B. Ramsey County Administrator Approved as to form: Jeffrey L. Mincks Deputy Assistant County Attorney 0403:4678.1 - 2 - 218 COMMONWEALTH OF VIRGINIA COUNTY OF CHESTERHELD, to-wit: I, , a Notary Public in and for the Commonwealth and County aforesaid, do hereby certify that A. S. Warren, whose name is signed to the foregoing and annexed writing bearing date on the ~ day of , 199 , has acknowledged the same before me in my jurisdiction aforesaid. Given under my hand this ~ day of ,199 My Commission Expires: Notary Public COMMONWEALTH OF VIRGINIA COUNTY OF CHESTERFIELD, to-wit: I, , a Notary Public in and for the Commonwealth and County aforesaid, do hereby certify that Lane B. Ramsey, whose name is signed to the foregoing and annexed writing bearing date on the ~ day of , 199 , has acknowledged the same before me in my jurisdiction aforesaid. Given under my hand this ~ day of , 199 My Commission Expires: Notary Public 0403:4678.1 - 3 - 219 Attachment A 220 Attachment B Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS August 25, 1993 AGENDA Item Number:. Page ,1 of 2 15.0. Subject: Hold a Public Hearing for the appropriation of Federal and State Grants for Airport Improvement Projects Count~ Administrator's Comments: Board Action Requested: Staff requests the Board to conduct a public hearing to appropriate Federal and State Airport Improvement Grant funds, to authorize the County Administrator to execute applicable contractual agreements, and accept the Federal and State grants awarded for the projects. Summary of Information: This item requests Board approval to apply for and accept Federal Aviation Administration (FAA) and State Department of Aviation (VDA) Grants, and enter into necessary contracts and appropriate the necessary funds for fiscal year 1993/94 Airport Improvement Program (AIP) projects. The County has submitted the below projects to the FAA and VDA for funding during the current fiscal year. Easement Acquisition Offsite Obstruction Removal Design & Easement Acquisition Offsite Obstruction Removal & Supplemental Planting Apron & Taxiway Slurry Seal $259,900 $189,000 $525,000 $ 22,000 Total Projects: $995,900 Prepar~//~///~~D ir ector of County Administrator: ~ Attachments: ~'~ Yes N o General Services CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 ,Summary of Information: (Continued) The County expects fund allocation for all four projects during the current fiscal year. Federal State Total Appropriation Local Match Total Projects $755,100 $169,670 $924,770 $ 71,130, $995,900 * The balance of the funds ($71,130) were appropriated and are available in the Airport Capital Projects Fund to match the Federal and State Grants. The first three projects are essential for the installation of the Precision Instrument Landing System (I.L.S.) planned for the fall of 1994 and will improve Airport safety. Recommendation: Staff recommends that the Board of Supervisors hold a public hearing and: Authorize the County Administrator to accept both FAA~nd VDA Grants for these projects and enter into contracts with the Federal and State governments for expenditure of said funds. Authorize the County Administrator to solicit bids for Airport Improvement Projects and enter into contracts with the applicable lowest responsive and responsible bidders. Authorize the County Administrator contractual agreements ~o acquire easements. to execute and purchase applicable avigation Appropriate all Federal ($755,100) and State funds ($169,670) allocated for these projects. I# 223 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS August 25, 1993 AGENDA Item Number: Page i of 2 15.P. Subject: Public Hearing to Consider Amendments to the Ettrick Village Plan and Related Zoning Ordinance Amendments. Count~ Administrator's Comments: Board Action Requested: The Planning Commission and staff recommends the Board adopt the amendments to the Ettrick Village Plan and related zoning ordinance amendments. Summar7 of Information: The Ettrick Zoning Overlay project was recommended in the Ettrick Village Plan. Planning staff worked with the community on zoning standards designed specifically for the business core of Ettrick. The effort was similar to projects undertaken in the Chester, Midlothian and Jefferson Davis Corridor areas. Ordinance Amendments: The zoning amendments effect the following changes to the Village Districts section, applicable only in Ettrick: the business core becomes a village district; parking requirements for small commercial uses are reduced; landscaping, external lighting, and buffers are reduced and/or modified; special setbacks are created for O and C districts; architectural treatment is specified; and commercial parking lots are added as a permitted use in the C-1 District. (See attached map) o Ettrick Vil~ge Plan. County Administrator: ~ Attachments: Yes ~ N o Plan Amendment: This inserts a map showing the Ettrick Business Core (the "overlay" area) into the (See attached map) Title: DirecEor os Flannlng 1AUG2593/B:AGENDA3/gok 224 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information:, (Continued) The Planning Commission held a public hearing on July 20, 1993, to considered the amendments to the Zoning Ordinance and the Ettrick Village Plan. After receiving favorable comments from citizens the amendments were approved by the Commission. 225 DRAFT AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED BY AMENDING AND REENACTING SECTIONS 21-64, 21-67.26, 21-67.36, 21-67.37, 21.1-255.2, 21.255.4, 21.1-255.5, 21.1-255.7, and 21.1-145, RELATING TO DEVELOPMENT STANDARDS WITHIN THE VILLAGE OF ETTRICK AND TO PERMITTED USES IN THE C-1 DISTRICT. BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 21-64, 21-67.26, 21-67.36, 21-67.37, 21.1-255.2, 21.255.4, 21.1-255.5, 21.1-255.7, and 21.1-145 of the Code of the County of Chesterfield, as amended, are amended and reenacted to read as follows: Division 8. Service Stations and Public Garages Sec. 21-64. Generally. (a) No automobile service station, automobile repair shop, or public garage shall have a vehicular entrance or exit within two hundred feet of the premises of any school, public playground, church, hospital, public library or institution for children or dependents; and no part of any such service station, repair shop or garage shall be within one hundred feet of any of the said public, semi-public, or institutional buildings or properties. In all corner Io~s, all vehicular entrances and exits and all curb openings shall be set back at least twenty feet from the corner property lines extended or from the established right-of-way lines. Curbs shall be required for all service stations. Gas pumps shall be set back not less than twenty-five feet from established right-of-way lines. If the gas pumps are covered by a canopy, the canopy may extend three feet into the required setback. As applicable, the above requirements are subject to the provisions of Division 11.2. (3-14-73, 4-28-76) In lieu of the above, refer to Sections 21.1-242 and 21.1-281 for regulations applicable to service stations, repair shops, and public garages which are located within the Et-trick Business Core, as defined by Section 21.1-255.2. 000 DIVISION 11.3 VILLAGE OVERLAY DISTRICT. 000 226 Secl 21-67.26. Areas of Applicability and Exemptions (a) The Village Overlay District shall include all lands as specified herein. 0OO (8) The Ettrick Business Core, comprised of all that area as specified within Section 21.1-255.2 (d) of the Code of County of Chesterfield; and being the same area shown on the map entitled Ettrick Village-Et-trick Business Core, prepared by the Chesterfield County Planning Department and dated luly 20, 1993, incorporated by reference. OOO Sec. 21-67.36. Development Standards. OO0 (h) Within the Ettrick Business Core, as defined by Section 21 1-255.2, refer to Chapter 21.1, Division 4 for applicable Development Standards. 000 Sec. 21-67.37. Landscaping Requirements. Within the Et-trick Business Core, as defined by Section 21.1-255.2, refer to Chapter 21 .t, Article 6, Division 4, Sections 21.1-255.4 and 21.1-255.5 for applicable landscaping reguirements. OO0 DIVISION 4. DEVELOPMENT REQUIREMENTS - VILLAGE DISTRICT ooo Sec. 21.1-255.2. Areas of Applicability and Exemptions. OOO 2 WP/JUN93/JUN12 (d) (Re:er;'e) The Ettrick Business Core, comprised of the area shown on the map entitled Ettrick Village-Ettrick Business Core, prepared by the Chesterfield County Planning Department and dated luly 20, 1993, incorporated by reference. 000 Sec. 21.1-255.4. Exceptional Development Standards. (a) Parking. Parking requirements in the Village District for indoor commercial recreational facilities, self-service gasoline stations, office buildings of up to 26,500 square feet, restaurants including fast food and drive-in restaurants, retail stores, personal services, repair shops, banks, greenhouses, nursery centers, and lawn and garden centers shall be based on the requirements for shopping centers or similar retail groups of buildings as set forth by Section 21.1-217. Improved, designated parking spaces in a public right of way may be counted toward the number of parking spaces required by .Section 21.1-217, when more than one-half (1/2) of each such space adjoins the site; such off-site parking spaces shall not be subject to Section 21.1-220 of this chapter. Further, the required number of parking spaces may be reduced by 10% if the development contains a sidewalk or other pedestrian walkway system that connects to existing walkways or that may be connected to future walkways. All other requirements of Section Article 4, Division 2 shall apply as described. In the Ettrick Business Core, the following uses shall be exempt from the requirements of Section 21.1-21 7: offices having a gross floor area which does not exceed 5,000 ~quare feet, restaurants, and retail uses, including personal services, repair shops, specialty shops and contractor offices without heavy vehicles or equipment 000 (b) Landscaping. For landscaping within setbacks along major arterials and within front and corner setbacks along rights of way other than major arterials, all development in the Midlothian Village District shall conform to the recommendations set forth in The Village of Midlothian Technical Manual dated September 1991. -In the Ettrick Business Core, all development shall be exempt from the requirements of Article 4, Division 3 (landscaping). Where off-street parking areas are constructed in front of the building line or on a lot without a building, the following minimum landscaping shall be required: a Iow hedge or Iow, partially transparent fence along the front setback line. In all other Village Districts, at least one (1) large deciduous tree, as defined in Section 21.1-224 (b) (2), shall be included in each landscaped area, in lieu of the one (1) small tree required by Section 21.1-225 (b). All other landscaping requirements of Sections 21.1-225, 21.1-255.5, 21.1- 255.6 and 21.1-255.8 shall apply in all Village Districts. 000 (c) External Lighting. Except for lamps attached to a building, the maximum height for lamps shall be twenty (20) feet. The requirements of Section 21.1-240 shall 3 WP/JUN93/JUN12 apply:; in the Ettrick Business Core, porch lights, gas lamps, and period lighting that is in keeping with the small scale pedestrian oriented character of the village shall be exempted from said requirements. Lamps attached to a building shall be no higher than the roofline or parapet wall. 000 (g) Buffers and screening in the Ettrick Village Core: Buffers required by section 21.1-229 shall not apply. Where parking is provided on any commercial, office, or industrial zoning lot adjacent to a residential district, a 10-foot wide buffer shall be provided. This buffer shall include an evergreen hedge with a minimum installed height of four (4) feet or a solid fence or wall six (6) foot in height. Along side property lines that abut residential zoning, this buffer may be reduced to a width of 3 feet in accordance with Section 21.1-255.5, I~aragra_ph (R)(2). 000 Sec. 21.1-255.5. Setbacks for O and C Districts 000 (g) Ettrick Business Core. Where a uniform pattern of setbacks, lot widths, and building widths exists, infill development should generally maintain existing spacing and rhythm. Nothing in this subsection is intended to discourage renovation or expansion of existing structures, except that additions shall not extend farther into these setbacks than the existing building(s). The minimum setbacks for all buildings, drives, and parking areas shall be as follows: (1) Front and Corner Side Setbacks a. For buildings, the minimum front and corner side setback shall be fifteen (15) feet. b. For parking and drives, setbacks shall be as follows: -For new construction, the minimum front and corner side setback for drives and parking areas shall be no less than the front line of the building with the least setback on the lot. If there is no building constructed on the lot, the minimum setback for drives and parking areas shall be fifteen (15) feet. -For existing buildings, the minimum setback for drives and parking areas shall be (15) fifteen feet, provided that where parking is located in front of the building line, a fifteen foot setback and a Iow (approximately 3 foot) hedge or partially transparent fence such as wrought iron or wood picket shall be 4 WP/JUN93/JUN12 229 provided. (2) Side setbacks. The minimum side setback for buildings, drives, and parking areas shall be zero (0) feet, except when adjacent to a lot zoned for residential use, in which case the minimum side setback for buildings, drives and parking areas shall be (10) feet. This ten (10) foot setback may be reduced to (three) feet with the provision of a solid wood fence that is six (6) feet in height along the adjacent residential lot. (3) Rear setbacks. The minimum rear setback for buildings, drives, and parking areas shall be twenty (20) feet. (4) Setbacks for gasoline pumps. The setbacks for gasoline pumps and drives serving gasoline pump islands shall be the same as those for drives and parking areas as required in paragraphs (1) through (4) above. Sec. 000 21.1-255.7. Architectural Treatment. (a) Within the Ettrick Business Core: New development shall be compatible with the pedestrian scale and historic village character of Ettrick. New or altered buildings should be generally consistent in height, scale, massing (shape), and materials with existing structures in the village. The intent of this section is to insure functional and visual compatibility, not to specifically encourage imitation of past architectural styles. Mechanical equipment shall be shielded and screened from public view. Ground level mechanical equipment should be screened with landscaping or with fencing that is generally consistent with the architectural character of the main structure. (b) Within all other Village Districts: No building exterior (whether front, side, or rear) shall consist of architectural materials inferior in quality, appearance, or detail to any other exterior of the same building. Nothing in this section shall preclude the use of different materials on different exteriors (which would be acceptable if representative of good architectural design) but rather, shall preclude the use of inferior materials on sides which face adjoining property and thus, might adversely impact existing or future development causing a substantial depreciation of property values. No portion of a building constructed of unadorned cinder block or corrugated and/or sheet metal shall be visible from any adjoining A, R, R-TH, R-MF, or O District or any public right of 5 WP/JUN93/JUN12 280 way. Mechanical equipment, whether ground-level or rooftop, shall be shielded and screened from public view and designed to be perceived as an integral part of the building. Further, buildings shall be designed to impart harmonious proportions and to avoid monotonous facades or large bulky masses. Buildings shall possess archi- tectural variety, but shall be compatible with existing structures, especially nearby structures of high historic interest. New or remodeled buildings shall enhance an overall cohesive village character as reflected in existing structures. This character shall be achieved through the use of design elements - including, but not limited to, materials, balconies and/or terraces, articulation of doors and windows, sculptural or textural relief of facades, architectural ornamentation, varied roof lines, or other appurtenances such as lighting fixtures and/or planting - as are described in the applicable adopted plans and guidelines. OOO DIVISION 18. C-1 CONVENIENCE BUSINESS DISTRICT OOO Sec. 21.1-145. Permitted Uses-By Right 000 (x) commercial parking lots, within the Ettrick Business Core, as defined by Section 21.1 -255.2. (2) These Ordinances shall become effective immediately upon adoption. WP/JUN93/JUN12 231 A~ Affifi~te of Media General P,O, BOX 85333 RICHMOND VIRGINIA 23293-0001 1804) 649-6000