2017-01-25 MinutesFj
BOARD OF SUPERVISORS
MINUTES
January 25, 2017
Supervisors in Attendance:
Ms. Dorothy A. Jaeckle, Chair, Bermuda District
Ms. Leslie A. T. Haley, Vice Chair, Midlothian District
Mr. Christopher M. Winslow, Clover Hill District
Mr. James M. Holland, Dale Distric
Mr. Stephen A. Elswick, Matoaca District
Dr. Joseph P. Casey
County Administrator
Ms. Jaeckle called the regularly scheduled meeting to order
at 3:00 p.m. She stated Chesterfield County is committed to
conducting the people's business in public. She further
stated work sessions in Room 502 will provide Board members a
better opportunity to delve into issues with staff. She noted
work sessions will be audio recorded and made available to
the public.
1. APPROVAL OF MINUTES FOR JANUARY 11, 2017
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
approved the minutes of January 11, 2017, as submitted.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
2. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS,
DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION
There were no requests to postpose agenda items and
additions, deletions, or changes in the order of
presentation.
3. WORK SESSIONS
3.A. EVERY DAY EXCELLENCE - COMMUNITY DEVELOPMENT STAFF
Dr. Casey introduced Mr. Gregory N. Koontz, President of
Koontz -Bryant, a Civil Engineering, Surveying and Design
Consulting Firm, headquartered in Richmond. He also
recognized the following county staff in attendance: Mr.
Robert Boswell, Ms. Becky Ward, Ms. Maria Jenkins, Ms. Linda
Gilbertson, Ms. Kim Lester, Mr. Mike Larson, Mr. Andrew
Barnes, Ms. Terry Maples, Mr. Steve Simonson, Mr. Whit
Kirtlev, Mr. Brad Morrison, as well as Mr. Jon Phillippe with
3.B. GENERAL ASSEMBLY UPDATE
Ms. Mary Ann Curtin presented a brief update to the Board of
Supervisors on the status of several bills before the General
Assembly and from the county's legislative program. She was
happy to report the county's charter HB1958 passed the House
of Delegates today and will crossover to the Senate. She
stated HB1455 regarding real estate incentives and technology
zones will be on final passage tomorrow and no challenges are
expected with that bill. She reviewed various bills that were
stricken which include SB836 regarding BPOL tax and SB802
regarding camping in a tent or recreational vehicle. She
further stated the wireless infrastructure bill HB2196 and
SB1282 completely cuts any local authority to review
appropriate placements of structures. She stated the bill has
been in the process with industry; however, there has not
been an agreement on any of the amendments that have been
offered by local governments. In regards to short-term
rentals, she stated there are two bills, SB1578 and SB1579,
favorable to local government that have been introduced which
affirms the rights of localities to regulate the short-term
rental of property for fewer than 30 days. She noted House
Appropriations and Senate Finance will release their versions
of the state budget on February 5 and crossover is scheduled
for February 7. She stated there was a press conference this
morning with members of the legislature regarding state
police and law enforcement revenues.
Mr. Winslow expressed his appreciation to Ms. Curtin for her
efforts at the General Assembly on behalf of the county.
In response to Ms. Jaeckle's question regarding the wireless
infrastructure bill, Ms. Curtin stated there are concerns
relative to the ability to retain control over the aesthetic
component of the structure. She further stated there are no
provisions that allow historic districts to have control over
design standards.
In response to Mr. Holland's
Ms. Curtin stated there is
Committee dealing with state
question regarding tax reform,
a role for the Senate Finance
revenues.
Discussion ensued relative to the BPOL tax and state tax
revenues.
In response to Ms. Jaeckle's question regarding funding for
nursing homes, Ms. Curtin stated a decision will be made on
February 5, when the House and Senate present their versions
of the state budget.
3.C. PROPOSED FY2018-2022 CAPITAL IMPROVEMENT PROGRAM
Mr. Matt Harris and Ms. Meghan Coates presented an overview
of the proposed FY2018-2022 Capital Improvement Program. Mr.
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Mr. Elswick expressed concerns relative to the lack of a 7th
tower in the Matoaca District and stressed the importance of
added communication for emergency personnel relative to call
volume in that area.
Discussion ensued relative to Mr. Elswick's request to add a
7th tower in the Matoaca District.
Dr. Casey stated the Motorola contract is prepared to meet
the in -building coverage, which is a contractual clause. He
further recommended having a consultant for Motorola work
with the Planning Department regarding changes in building
structures and call volume. He stated in -building coverage
percentage is important through the life of the system.
In regards to the Smith -Wagner expansion and renovation, Mr.
Harris stated construction is progressing very well and the
remaining phases are scheduled to be completed by the end of
2018. He further stated the project is currently on time and
within the allocated budget. He noted the Administration
building lobby and Police building entrance are progressing
according to the schedule and within the allocated budget.
Ms. Jaeckle expressed her approval of the new renovations.
In response to Mr. Elswick's question regarding the Health
Department lease, Dr. Casey stated appropriations and funding
of a specific funding source has yet to be determined. He
further stated staff has met with state officials and state
delegation members to press the importance of the state
agency as a business transaction.
Mr. Carmody stated he met with state officials yesterday and
believes there will be a positive outcome to the issue.
Dr. Casey specified the state issued $54,000 a year for the
occupied space they own under the current lease. He further
stated it was calculated that $350,000 would be issued
relative to the renovated space, which was not included in
the state budget.
Discussion ensued relative to the Health Department lease.
In regards to the Monacan addition/ renovation and Providence
Middle Sidewalk project, Mr. Harris stated approximately $2
million in revenue sharing funds were used to construct curb,
gutter and sidewalk along the east side of Providence Road.
He further stated the Fire Training Tower at Enon provides a
replacement for the old four-story tower built in 1962. He
noted the project is on time and within the allocated budget.
In regards to the East River Road Widening, he stated
approximately $10.5 million in revenue sharing funds was used
to widen East River Road to four lanes on the north side of
the Virginia State University campus in anticipation of
future growth at the university. He urged the Board and
countv citizens to view the online CIP Web Portal to check
Dr. Casey stated the online tool was designed to show active
capital projects; however, there should be a link created to
ensure that recently completed projects remain on the CIP web
portal.
Ms. Jaeckle stressed the importance of the web portal as a
valuable tool used to show citizens what local government is
doing with taxpayers' money.
Dr. Casey noted the Chesterfield County District E -Newsletter
publication also provides a link the CIP Web Portal.
Mr. Holland concurred with Ms. Jaeckle's comments.
In regards to the proposed plan expenditure overview, Mr.
Harris stated the plan is thematically consistent with the
recent direction and in line with existing priorities. He
further stated there is a broader emphasis on major
maintenance and revitalization, balanced with strategic
investments in quality of life/new service demands. He stated
the plan offers support for continuing initiatives and is
constructed in compliance with financial policies, mindful of
operating impacts. In regards to the funding plan breakdown,
he stated the plan meets the pay-as-you-go policy goals; more
than 75 percent of the overall general government plan is
cash funded; all proffers in named county and school projects
are already on hand; and the plan utilizes the full 2013
General Obligation authority on the county side.
In response to Mr. Elswick's question, Mr. Harris stated 75
percent of the $14 million cash proffer funding goes toward
transportation.
In response to Ms. Jaeckle's question regarding the vehicle
registration fee, Mr. Harris stated $36 million is the local
contribution from the doubling of the fee.
Ms. Jaeckle stated most development constructed in the past
with a proffer was not mitigating the impacts relative to
transportation. She noted current road improvements are for
existing residents. She stressed the importance of revenue
sharing, specifically Smart Scale, to address the most
critical transportation needs in the county.
In response to Ms. Jaeckle's remarks, Mr. Harris stated
transportation issues have been transitioned into operating
budget discussions to look at out years of that plan for a
phased -in approach.
Mr. Harris continued his presentation and highlighted the
proposed plan does not allocate the full county pay -go
transfer in any year and provides for additional flexibility.
In response to Mr. Holland's question, Mr. Harris stated
capital reserves are transferred into a specific account,
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Dr. Casey stated there are few places that rationalize
inflation rates in out years. He further stated most local
governments create a CIP which tends to get looser each year
because debt is the balancing factor. He commended Budget
staff for remaining conservative and continuing responsible
debt management practices.
Mr. Holland concurred with Dr. Casey's remarks.
In response to Mr. Holland's questions, Mr. Harris stated
debt to personal income refers to local ratios. He further
stated the policy recommendation adds the metric to the key
ratios in order to provide a more comprehensive assessment of
the debt portfolio.
In regards to maintaining existing infrastructure, Ms. Coates
stated the Board has previously recognized deferred
maintenance as a priority and this plan continues that theme.
She further stated major maintenance efforts ramped up in
FY2016 and continues to make incremental improvements towards
benchmark levels. She stated the county recommended not to
use one-time monies to fund ongoing expenses; however,
utilizing prior year savings for one-time capital expense is
an appropriate use. She further stated two of the largest
major maintenance projects in the plan are the Rogers
Building HVAC replacement and airport fuel farm replacement.
In response to Mr. Elswick's question, Mr. Bowles stated the
county would maintain control of the future airport fuel farm
replacement.
Dr. Casey stated when an individual uses fuel they are paying
the fixed -base operator at a rate the operator determines.
Discussion ensued relative to fuel costs and the airport
expansion.
Dr. Casey stated the current rate the county receives per the
agreement is 6.5 cents per gallon with 700,000 gallons sold
per year. He further stated there are other actions at the
airport that generate more fuel sales by default and the
county receives an additional 6.5 cents for each gallon sold.
Mr. Harris noted the airport has some debt service capacity
and there are pay -back mechanisms in place which need to be
refined and create a timetable associated with each project.
Mr. Winslow stressed the importance of paying more attention
to the airport in regards to future renovations.
Mr. Harris noted the fuel farm has become a maintenance issue
and has exceeded its useful life. He stated bringing the fuel
farm in compliance with current regulations will be a benefit
to the cnunty_
Ms. Coates continued her presentation relative to maintaining
existing infrastructure. In regards to major maintenance, she
stated there was a 6.1 million increase over a 10 year
period. She further stated 2.5 percent of replacement value
is generally in line with depreciation expense. She stressed
the importance of maintaining proactive, regular replacement
cycles rather than emergencies when equipment breaks down.
She noted a one-time $1 million boost for general services in
FY2018 to address specific backlogs.
Mr. Elswick stated routine maintenance is critical to
maintaining infrastructure. He expressed concerns relative to
pavement drainage issues in the parking lot of the County
Administration Building.
Ms. Jaeckle stressed the importance of setting an example by
maintaining the appearance and functionality of county
facilities.
In regards to revitalization and preservation, Ms. Coates
stated the School CIP focuses on positioning remaining
projects for construction with four `new' school budgets
updated with 95 percent design numbers; all slated for FY2017
and FY2018. She further stated Schools recognizes the need
for additional investment in maintenance, and this plan adds
an additional $4 million to major maintenance.
Mr. Holland stressed the importance of the School plan
amending FY2017 to include $1 million for facility condition
assessment.
Dr. Casey stated a facility condition assessment describes
the process of analyzing the condition of a facility that
varies in terms of age, design and construction methods. He
further stated energy savings can ultimately pay for projects
overall.
Mr. Bowles stated facility condition assessments are
contracted by a vendor and provide a long-term forecast by
determining the present condition of facilities.
Discussion ensued relative to additional investment in
maintenance for schools.
In response to Ms. Jaeckle's question relative to a
subsequent bond referendum, Mr. Harris stated the proposed
plan strengthens companion county efforts relative to
referendum sites.
Ms. Coates then highlighted companion projects over the past
couple of years - parks projects at Providence, sidewalks at
Providence and plans in place for park facility improvements
at Manchester. She stated onan;ncr GnirnP of fiinrlc me
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In response to Ms. Jaeckle's question, Mr. Harris stated the
line item is more representative of the commitment to remain
a great partner with the school division. He further stated
the specificity of each individual project will need to be
examined on a case-by-case basis. He noted the $2 million is
a starting point with an opportunity for companion -partner
funds .
Ms. Coates stated the county recognizes the need for
replacement facilities, particularly Fire and EMS. She
further stated the Fall review of all facilities revealed
that 15 of the oldest facilities with no major renovations
since construction are fire stations. She stated the two
identified as most in need are Matoaca and Midlothian; both
are incompatible with today's apparatus size and both have
major maintenance concerns. She further stated the Midlothian
Library is also on the list for replacement, as well as the
Animal Shelter.
In response to Ms. Jaeckle's question, Mr. Harris stated it
is anticipated to have the Chester Fire Station renovated in
the future.
Ms. Jaeckle suggested buying properties around a facility
slated to be renovated or locate an available piece of
property to accommodate large apparatus.
Discussion ensued relative to the Animal Shelter. Ms. Coates
noted the recent investment would not be wasted and will
include a re -use of the facility for the police canine unit.
She stated the more public -facing location would offer
numerous benefits.
Ms. Jaeckle suggested moving the Enon Library facility to
another location where more people reside for easy access.
Mr. Harris noted the Midlothian Library replacement comes in
lieu of the Robious Road branch, offering significant
operating savings. He stated the Courthouse/288 Library has
been pushed out of the five-year window, but could emerge in
a future plan depending on development patterns.
In regards to improvements to enhance the quality of life in
the county, Ms. Coates stated the CIP included $4.6 million
in improvements at River City Sportsplex. She noted the debt
service will be paid for with restricted hotel taxes. She
stated the plan backfills Winterpock area regional park land
acquisition funding and would be complementary of Clover Hill
Athletic Complex improvements in FY2019-2020. She noted
excess revenue will be set aside for future capital needs.
Mr. Elswick requested staff to ensure the adequacy of
concessions with CIP improvements at River City Sportsplex.
Ms. Coates continued her presentation, stating the CIP
accelerates the Magnolia Green Fire Station into FY2018-2019,
with sequencing driven by development. She noted several
enhancements to existing park facilities in the county,
including parking and trail access at conservation areas and
improvements to the Bensley Community Building. She
highlighted the citizen web portal that will allow citizens
to look up tax bills, submit change of address info and print
out bills and receipts. She stated the CIP maintains
commitment to max out the $20 million Revenue Sharing Program
if available from the state. She highlighted upcoming
projects, including the Winterpock Road widening; Robious
Road widening; Hicks Road realignment; Ecoff Avenue widening,
sidewalks; and Belmont Road widening. In regards to the TMDL
compliance plan, she stated it remains generally unchanged.
She noted the restoration of Falling Creek Reservoir (40
percent of compliance) would be fully funded by FY2020. She
stated the stormwater fee is expected to generate $4.5
million in FY2018; however, an annual contribution from the
general fund is still required. She further stated recent
projects revitalize natural areas in residential
neighborhoods and parks.
In response to Mr. Elswick's question regarding billing for
stormwater fee, Ms. Coates stated bills will be mailed out in
a six-month timeframe.
Discussion ensued relative to the stormwater fee.
Mr. Holland stressed the importance of the restoration of
Falling Creek Reservoir and the enhancements of natural areas
in residential neighborhoods and parks.
Mr. Elswick requested a timeframe from staff relative to the
construction of a county facility and what can be done to
expedite the process.
Dr. Casey concurred with Mr. Elswick.
Mr. Harris highlighted various key points of the presentation
which include $248 million in unfunded project submittals for
the plan; no county General Obligation authority beyond the
emergency communications project; and the window for the next
referendum will likely be no sooner than November of 2020. He
stated project candidates include: replacement of fire
stations, regional park site development and renovated/
expanded libraries.
Discussion ensued relative to capital project candidates for
the next bond referendum.
Mr. Harris noted additional work is needed to develop funding
alternatives to cash nrof fers _ Tn cnnr1 a.qi nn _ ha the
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Discussion ensued relative to the Schools' proposed budget
information.
Mr. Harris noted the Budget Department plans to send
electronic notifications to citizens relative to community
budget workshops.
Ms. Jaeckle highly praised the successfulness of Blueprint
Chesterfield and community involvement relative to the
process.
Mr. Elswick stressed the importance of sending emails and
postcards to citizens in magisterial districts who regularly
attend community meetings.
3.D. PREVIEW OF UPCOMING BOND REFUNDING
Mr. Harris stated the county regularly evaluates its
collective debt portfolio (general government and schools) to
identify outstanding issuances that can be refinanced at a
lower interest rate. He further stated refunding candidates
are evaluated based a couple of criteria: 1) the total amount
of present value savings available, and 2) that total amount
of present value savings as a percentage of the total amount
to be refunded. He stated the county's refunding guidelines
suggest that any refunding should generate at least $500,000
in aggregate savings, and that savings should be at least
five percent of the total amount to be refunded. He further
stated currently, the county has a candidate refinancing that
meets both tests and is scheduled to bring forth a resolution
in February for Board of Supervisors approval to proceed with
the transaction. He noted there is no action requested
currently on this matter.
Dr. Casey noted his intention to hold a work session relative
to the matter.
3.E. PREVIEW OF UPCOMING GOVERNMENT CITIZEN'S ACADEMY
Ms. Pollard announced the county is planning to host two
Government Citizen's Academies in 2017. She stated to appeal
to a larger array of residents of different ages, the spring
academy will be held mainly in the evenings and the fall
academy will be held during the day. She further stated both
academies will run for about -six weeks with a different topic
of discussion each week. She stated the culmination of the
six-week academy will occur at a board meeting with each
participant receiving recognition and a certificate.
In response to Mr. Holland's question, Ms. Pollard stated the
Government Citizen's Academy will be held in addition to
other county academies and workshops.
In response to Mr. Elswick's request, Ms. Pollard stated the
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4. REPORTS
4.A. REPORT ON DEVELOPER WATER AND SEWER CONTRACTS
4.B. REPORT OF PLANNING COMMISSION SUBSTANTIAL ACCORD
DETERMINATION FOR CHESTERFIELD COUNTY PUBLIC SCHOOLS
(CASE 17PD0153) TO PERMIT A PUBLIC ELEMENTARY SCHOOL
(ENON ELEMENTARY) IN A RESIDENTIAL (R-7) DISTRICT
The Board took no action on the following reports: a Report
on Developer Water and Sewer Contracts; and a Report of
Planning Commission Substantial Accord Determination for
Chesterfield County Public Schools (Case 17PD0153) to Permit
a Public Elementary School (Enon Elementary) in a Residential
(R-7) District.
5. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to address the Board at this time.
6. RECESS AT 5 P.M.
On motion of Ms. Haley, seconded by Mr. Holland, the Board
recessed at 5:10 p.m. for dinner.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
Reconvening:
7. INVOCATION
The Honorable Dorothy Jaeckle, Chair, Board of Supervisors,
gave the invocation.
8. PLEDGE OF ALLEGIANCE
Eagle Scout Joseph Cramer led the Pledge of Allegiance to the
Flag to the United States of America.
9. COUNTY ADMINISTRATION UPDATE
9.A. DR. CLINTON TURNER - GEORGE WASHINGTON CARVER PUBLIC
SERVICE HALL OF FAME INDUCTION
Dr. James Worsley, Parks and Recreation Director, introduced
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9.B. DR. JAMES LANE - VIRGINIA ASSOCIATION OF SUPERVISION
AND CURRICULUM DEVELOPMENT (VASCD) 016 IMPACT AWARD
PR rTPTF.N'T
Dr. Casey congratulated Superintendent Dr. James Lane who
recently received the Virginia Association of Supervision and
Curriculum Development (VASCD) 2016 Impact Award in
recognition of his work on CodeRVA, a collaborative effort
made up of 13 school systems to design a high school of the
future focused on coding and computer science.
Dr. Lane expressed his appreciation to the Board for the
special recognition.
9.C. OTHER COUNTY ADMINISTRATION UPDATES
• Dr. Casey announced the Chesterfield County Police
Department was recently on the cover of the Air Force
and Army Times Newspaper and noted as the Best for Vets
Law Enforcement Agencies 2017.
• Dr. Casey shared a story regarding a situation which
resulted in proper safety protocols involving regional
partners, the Virginia State Police, and Virginia
Department of Transportation to promote safety on
roadways even under treacherous driving conditions.
10. BOARD MEMBER REPORTS
Mr. Holland commended the efforts of Ms. Kim Conley and Ms.
Mary Martin Selby relative to upcoming Black History Month
events. He reviewed the schedule of events and stated all
programs are free and open to the public.
11. RESOLUTIONS
11.A. RECOGNIZING BOY SCOUTS UPON ATTAINING THE RANK OF
EAGLE SCOUT
Ms. Pollard introduced Mr. Joseph Alexander Cramer, who was
present to receive the resolution. (Ms. Blakley noted Mr.
Irvin was unable to attend the meeting due to illness).
On motion of Mr. Holland, seconded by Mr. Winslow, the Board
adopted the following resolution:
WHEREAS, the Boy Scouts of America was incorporated by
Mr. William D. Boyce on February 8, 1910, and was chartered
by Congress in 1916; and
Cramer, Troop 800, sponsored by Bethel Baptist Church, and
Mr. JohnRyan G. Irvin, Troop 2877, sponsored by Chester
Presbyterian Church, have accomplished those high standards
of commitment and have reached the long -sought goal of Eagle
Scout, which is received by only four percent of those
individuals entering the Scouting movement; and
WHEREAS, growing through their experiences in Scouting,
learning the lessons of responsible citizenship, and
endeavoring to prepare themselves for a role as leaders in
society, Joe and JohnRyan have distinguished themselves as
members of a new generation of prepared young citizens of
whom we can all be very proud.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 25th day of January 2017,
publicly recognizes Mr. Joseph Alexander Cramer and Mr.
JohnRyan G. Irvin, extends congratulations on their
attainment of Eagle Scout, and acknowledges the good fortune
of the county to have such outstanding young men as its
citizens.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
Ms. Haley presented the executed resolution and patch to Mr.
Cramer, accompanied by members of his family, congratulated
him on his outstanding achievements and wished him well in
future endeavors.
Mr. Cramer provided details of his Eagle Scout project and
expressed appreciation to his family and friends for their
support.
11.B. RECOGNIZING THE JAMES RIVER HIGH SCHOOL BOYS VARSITY
VOLLEYBALL TEAM FOR ITS OUTSTANDING REPRESENTATION OF
CHESTERFIELD COUNTY
Dr. Worsley introduced members of the James River High School
Boys Varsity Volleyball Team, who were present to receive the
resolution:
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, participation in high school sports has long
been an integral part of Chesterfield County's educational,
physical and emotional development for students; and
WHEREAS, Mr. Michael Blankenbecler completed his third
season as head coach of the James River High School Varsity
Boys Volleyball Team and was named Conference 3 Coach of the
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WHEREAS, Kyle Brumbaugh was named Conference 3 Player of
the Year, Metro Player of the Year, and VHSL 6A State Player
of the Year; and
WHEREAS, the team members are seniors Kyle Brumbaugh,
Hampton McClellan, Luke Wynne, Sean Pinney, Ryan Barock,
Danny Barock, Cabell Early, Jackson Griffith; juniors Adair
Moore, Gavin Wolfe, Brian Baum, Will Daniels; and sophomores
Tanner Lewis, Jonas Wilkey, Ryan Plonski, and Mattias Cosmo.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 25th day of January 2017,
publicly recognizes the 2016 James River High School Boys
Varsity Volleyball Team for its 2016 VHSL 6A State
Championship and its outstanding representation of
Chesterfield County, commends the team on its commitment to
excellence and sportsmanship and expresses best wishes for
continued success.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to the 2016 James River High School
Boys Varsity Volleyball Team and that this resolution be
permanently recorded among the papers of this Board of
Supervisors of Chesterfield County, Virginia.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
Ms. Haley presented executed resolutions to the coaching
staff and members of the varsity volleyball team, commended
them on their representation of the county and congratulated
them on their tremendous success.
11.C. RECOGNIZING THE MONACAN HIGH SCHOOL BOYS VARSITY
VOLLEYBALL TEAM FOR ITS OUTSTANDING REPRESENTATION OF
CHESTERFIELD COUNTY
Dr. Worsley introduced members of the Monacan High School
Boys Varsity Volleyball Team, who were present to receive the
resolution:
On motion of Mr. Holland, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, participation in high school sports has long
been an integral part of Chesterfield County's educational,
physical and emotional development for students; and
WHEREAS, Mr. Joshua Shrader completed his third season
as head coach of the Monacan High School Varsity Boys
Volleyball Team and was named 4A West Region and 4A Boys
State Coach of the Year; and
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WHEREAS, the team members are Tyson Antonellini, Ian
Baker, Drew Buckley, Jack Clabough, Joe Crute, Dillon
Deveney, Alec Federice, Austin Gorman, Steven Hawks, Lance
Johnson, Ethan McCartt, Nathan Richards, Noah Taylor, Austin
Wheeler and Jake Will.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 25th day of January 2017,
publicly recognizes the 2016 Monacan High School Boys Varsity
Volleyball Team for its 2016 VHSL 4A State Championship and
its outstanding representation of Chesterfield County,
commends the team on its commitment to excellence and
sportsmanship and expresses best wishes for continued
success.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to the 2016 Monacan High School Boys
Varsity Volleyball Team and that this resolution be
permanently recorded among the papers of this Board of
Supervisors of Chesterfield County, Virginia.
Mr. Winslow presented executed resolutions to the coaching
staff and members of the varsity volleyball team, commended
them on their representation of the county and congratulated
them on their tremendous success.
Coach Shrader expressed appreciation to the Board for the
special recognition and highly praised his team members for
their hard work ethics and commitment to excellence.
Each team member shared their thoughts relative to their
favorite game.
11.D. RECOGNIZING THE 100TH ANNIVERSARY OF CHESTERFIELD
COUNTY'S HISTORIC 1917 COURTHOUSE
Ms. Ruth introduced members of the Chesterfield County's
1917/1918 Centennial Committee, who were present to receive
the resolution.
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, the cornerstone for the Chesterfield County's
Historic 1917 Courthouse was laid on October 26, 1917, and
the county will celebrate the 100th anniversary of this
occasion in 2017; and
WHEREAS, the Historic 1917 Courthouse is a point of
pride in our community, and one that we treasure and hope to
preserve for future generations; and
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WHEREAS, in 1916, plans were made to demolish the 1749
courthouse and replace it with a larger and more modern one;
and
WHEREAS, this decision was met with opposition from some
residents, and resulted in the first preservation struggle in
Chesterfield County, which was ended when the Board of
Supervisors elected to construct the new building, which was
opened after only eight months of construction; and
WHEREAS, the courthouse is an excellent example of the
Colonial Revival style of architecture, with four prominent
Roman Doric columns and portico, crowned with an octagonal
belfry, and an interior courtroom that boasts the original
woodwork; and
WHEREAS, for many years, the cupola contained a bell
from the 1749 courthouse, which is the oldest historic
artifact in Chesterfield County and three years older than
the Liberty Bell; and
WHEREAS, as part of this centennial commemoration, the
Chesterfield County's 1917/1918 Centennial Committee plans to
replace the 1749 bell with a restored bell; and
WHEREAS, the 1749 bell will be stabilized and placed on
permanent display in the Chesterfield County Museum to
preserve it for the future, and so that Chesterfield County
residents can remember when it was rung when court was in
session; and
WHEREAS, the cornerstone of the building was inscribed
with the name of the Board of Supervisors at that time, and
was laid by members of the Masons on October 26, 1917; and
WHEREAS, as part of the ceremony on October 26, 1917, a
county fair was held, there were speeches by politicians, and
100 men who had been drafted for the World War I effort were
camped on the courthouse green; and
WHEREAS, the Chesterfield County's 1917/1918 Centennial
Committee also is planning a special event on Thursday,
October 26, 2017, to commemorate the day that the cornerstone
was laid in 1917; and
WHEREAS, as part of this day, there will be the
unveiling and ringing of the new reproduction courthouse
bell, a new display of the 1749 bell in the Chesterfield
County Museum, a new interpretive sign will be unveiled and a
reenactment of the first case in the courthouse will be
performed; and
WHEREAS, the Chesterfield County Historic 1917
Courthouse and WWI Committee and Fort Lee will be partnering
WHEREAS, renovations to the 1917 Courthouse were
completed and the building was re -dedicated in 2014, and it
continues to be used to hear cases by the Chesterfield County
Courts as well as being used for numerous events.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 25th day of January 2017,
publicly recognizes Chesterfield County's 1917/1918
Centennial Committee, and commends its efforts to preserve
the 1749 bell, and celebrate the 100th anniversary of the
Historic 1917 Courthouse on October 26, 2017, extends on
behalf of its members and the citizens of Chesterfield
County, appreciation for the committee's efforts to
commemorate this event.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
Ms. Jaeckle presented the executed resolution to members of
Chesterfield County's 1917/1918 Centennial Committee and
highly praised their efforts to commemorate the 100th
anniversary of the Historic 1917 Courthouse.
Mr. Winslow, Mr. Elswick, Ms. Haley and Mr. Holland also
commended the efforts of the committee.
Mr. Elswick requested information relative to providing a
sprinkler system at the Historic Courthouse.
Mr. Buddy Cranford and Ms. Liess Van der Linden-Brusse
thanked the Board for the special recognition and continued
support.
11.E. RECOGNIZING MAJOR KEVIN L. SMITH, POLICE DEPARTMENT,
UPON HIS RETIREMENT
Colonel Dupuis introduced Major Kevin L. Smith, who was
present to receive the resolution.
On motion of Mr. Elswick, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, Major Kevin L. Smith retired from the
Chesterfield County Police Department on January 1, 2017,
after providing 35 years of outstanding quality service to
the citizens of Chesterfield County; and
WHEREAS, Major Smith's history with the Chesterfield
County Police Department began over 38 years ago in 1978 when
he became a member of Law Enforcement Explorer Post 609 at
the age of 15; and
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WHEREAS, Major Smith earned a Chief's Commendation for
his integral role in the successful implementation of a
Booking Technician Program in the Police Records Unit; and
WHEREAS, Major Smith was recognized with the Mason T.
Chalkley Supervisory Concern for People Award for developing
the skills, decision-making abilities, and confidence of the
forensic technicians, thereby increasing the efficiency and
versatility of the Forensics Unit; and
WHEREAS, Major Smith has been a dedicated supporter of
Law Enforcement Explorer Post 609 and has served in many
support roles, including advisor for 16 years, member of the
oversight board, and chairman of the steering committee, and
he was recognized with a Special Achievement Award and later
a Unit Citation for his role as Post Advisor to Law
Enforcement Explorer Post 609, which provides young adults
opportunities to explore law enforcement careers; and
WHEREAS, Major Smith received the Meritorious Service
Award for his dedicated work while serving as a member of the
Police Department Memorial Committee, after the committee
worked diligently to design, fund, and contract for the
construction of a permanent memorial to honor Chesterfield
County Police Department officers killed in the line of duty;
and
WHEREAS, Major Smith received the Meritorious Service
Award for his leadership and contributions on the Centennial
Committee, which was tasked with developing a plan to
research, document, and celebrate the Chesterfield County
Police Department's 100 -year anniversary and to create a new
department mission, vision, and values statement; and
WHEREAS, Major Smith was recognized for the
implementation of a Hispanic Liaison Officer to foster better
communications with the Hispanic community; and
WHEREAS, Major Smith and his fellow dedicated team
members were recognized with an Achievement Award for their
efforts in the evaluation and successful implementation of a
new 12 -hour shift schedule within the Chesterfield County
Police Department; and
WHEREAS, Major Smith is recognized for his
communications and human relations skills, his work ethic,
and his teamwork, all of which he has utilized within the
Chesterfield County Police Department and in assisting
citizens of Chesterfield County during his exemplary career;
and
WHEREAS, during his tenure, Major Smith has received
numerous letters of commendation, thanks, and appreciation
for services rendered; and
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 25th day of January 2017,
publicly recognizes Major Kevin L. Smith, and extends on
behalf of its members and the citizens of Chesterfield
County, appreciation for his service to the county,
congratulations upon his retirement, and best wishes for a
long and happy retirement.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Major Smith, and that this
resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County, Virginia.
Ms. Jaeckle presented the executed resolution to Major Smith,
extended her sincere appreciation for his dedicated service
and offered best wishes upon his retirement from law
enforcement service.
A standing ovation followed.
Ms. Haley, Mr. Winslow, Mr. Elswick and Mr. Holland all
commended Major Smith for his dedicated and exemplary service
to residents of Chesterfield County.
Dr. Casey presented Major Smith with an acrylic statue and
county watch, highly praised his outstanding and noteworthy
service and wished him well upon his retirement.
Sergeant David Sawyer presented Major Smith with various
gifts of appreciation on behalf of the Law Enforcement
Explorers.
Major Smith sincerely thanked his colleagues in attendance
and the Board of Supervisors for the special recognition and
kind sentiments.
12. NEW BUSINESS
12.A. APPOINTMENTS
12.A.1. COMMUNITY SERVICES BOARD
On motion of Mr. Winslow, seconded by Mr. Elswick, the Board
simultaneously nominated/appointed/reappointed Ms. Karen
Bell, Ms. Talisha McAuley -Davis, Mr. Patrick Knightly, Mr.
Nicholas. Pappas, Mr. Harvey Powers and Mr. Ricky Russell to
serve on the Community Services Board, whose terms are
effective January 1, 2017 and will expire December 31, 2019.
And, further, the Board moved Mr. Dean Lynch, current At -
Large member, to Midlothian District representative and Ms.
Elizabeth Hedgepeth, current At -Large member, to Dale
District representative for the duration of their terms.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
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12.A.3. VIRGINIA'S GATEWAY REGION BOARD
On motion of Ms. Haley, seconded by Mr. Winslow, the Board
simultaneously nominated/ reappointed Mr. Jim Daniels and Ms.
Dorothy Jaeckle to serve on the Virginia's Gateway Region
Board, whose terms are effective March 1, 2017 and will
expire on February 28, 2018.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.A.4. AIRPORT ADVISORY BOARD
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
simultaneously nominated/reappointed Mr. Richard L. Young,
III, Bermuda District, and Mr. Alfred Dillard, Clover Hill
District, to serve on the Airport Advisory Board, whose terms
are effective February 15, 2017 and will expire on February
14, 2020.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B. CONSENT ITEMS
12.B.1. ADOPTION OF RESOLUTIONS
12.B.1.a. RECOGNIZING COUNTY EMPLOYEES UPON THEIR RETIREMENT
12.B.1.a.1. FIREFIGHTER DONALD Y. NOBLES II, FIRE AND
EMERGENCY MEDICAL SERVICES DEPARTMENT
On motion of Mr. Holland, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, Firefighter Donald Y. Nobles II retired from
the Chesterfield Fire and Emergency Medical Services
Department, Chesterfield County, on January 1, 2017; and
WHEREAS, Firefighter Nobles attended Recruit School #20
in 1989 and has faithfully served the county for over 27
years in various assignments as a firefighter at the Dutch
Gap, Buford Road, Matoaca, Forest View Rescue Squad,
Wagstaff, Manchester, Clover Hill, Chester, Manchester Rescue
Squad and Courthouse Fire and EMS Stations; and
WHEREAS, Firefighter Nobles served as a Flight Paramedic
with the Virginia State Police Med-Flight 1 program; and
WHEREAS, Firefighter Nobles became the first'employee to
graduate from the University of Virginia's accelerated
Critical Care Paramedic Program in 2008; and
WHEREAS, Firefighter Nobles was presented the Shining
Knight Award from the Virginia Commonwealth University Health
System Trauma Program for his exemplary patient care during a
Med-Flight response to assist Goochland County Fire -Rescue
with a motor vehicle accident in April 2015, and the award
recognizes the systems approach to trauma care in Central
Virginia that resulted in the saving of a life; and
WHEREAS, Firefighter Nobles was awarded the Chesterfield
Fire and Emergency Medical Service Department Medal of Valor,
as well as an EMS Unit Citation, for his heroic actions
during a structure fire on Wicklow Lane in January 2016,
removing a trapped victim down a ladder from a second -story
window, and then providing advanced life support care to the
patient; and he was also presented with the Richmond Retail
Merchants Association Valor Award for his actions.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the contributions of
Firefighter Donald Y. Nobles II, expresses the appreciation
of all residents for his service to the county, and extends
appreciation for his dedicated service and congratulations
upon his retirement.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.1.a.2. MRS. JULIE L. TILLEY, DEPARTMENT OF GENERAL
SERVICES, AIRPORT DIVISION
On motion of Mr. Holland, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, Mrs. Julie L. Tilley was hired by Chesterfield
County in August 1998, in the Department of General Services,
Environmental Division, as a customer service representative;
and
WHEREAS, in August 2004, Mrs. Tilley was promoted to
secretary at the Chesterfield County Airport; and
WHEREAS, in 2005, Mrs. Tilley was an example of
teamwork, commitment and dedication in the aftermath of
Hurricane Isabel, as she volunteered to work in the field as
an inspector to bring relief to Chesterfield County citizens;
and
WHEREAS, in 2006, Mrs. Tilley was instrumental to the
success of the Airport Planning Conference, served as
facilitator for the Radio Shop Planning Conference, and was
commended for her dedication in assisting with the monthly
Leadership Group meetings; and
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WHEREAS, Mrs. Tilley contributed toward the goals of
Total Quality Improvement (TQI) by continually updating her
skills and practicing those skills on the job, while always
seeking ways to improve; and
WHEREAS, Mrs. Tilley was always willing to assist co-
workers by being a team player with a positive attitude,
tremendous compassion, and a willingness to help others
recognize their own strengths by sharing her knowledge and
skills; and
WHEREAS, Mrs. Tilley participated in focus groups and
developed processes to improve services to Chesterfield
County citizens; and
WHEREAS, Mrs. Tilley was a volunteer liaison for the
Department of General Services and also served as lead in
several community service projects; and
WHEREAS, Mrs. Tilley volunteered her time and talents to
Airport events each year, such as the many airshows held at
the Airport during her tenure; and
WHEREAS, Mrs. Tilley never met a stranger; she made
customers feel at ease, while displaying exceptional customer
service skills; and she was invariably polite and courteous
to customers and always presented herself in a professional
manner.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the outstanding
contributions of Mrs. Julie L. Tilley, expresses the
appreciation of all residents for her service to Chesterfield
County, and extends appreciation for her dedicated service to
the county and congratulations upon her retirement, as well
as best wishes for a long and happy retirement.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.1.a.3. MR. WILLIAM B. VIER, II, UTILITIES DEPARTMENT
On motion of Mr. Holland, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, Mr. William B. Vier, II retired from
Chesterfield County Utilities Department on October 1, 2016;
and
WHEREAS, in 1981, Mr. Vier began his public service with
Chesterfield County working as an Engineering Assistant I;
and
WHEREAS, Mr. Vier continued his education by taking
courses in civil engineering and public management and
receiving a Certificate in Public Management in July 1994;
and
WHEREAS, Mr. Vier has been recognized by customers for
his courtesy and assistance in resolving issues and providing
information related to the utilities on private development
projects and for the time, effort and thoroughness of the
information he provided; and
WHEREAS, Mr. Vier also was praised for his timeliness of
reviews, thoroughness and concern for quality and
professionalism as part of the Community Development plan
review team; and
WHEREAS, Mr. Vier was commended for his willingness to
provide customer service above and beyond expectations by
reviewing critical projects and providing feedback in the
same business day; and
WHEREAS, Mr. Vier focused on and provided world-class
customer service by consistently meeting or exceeding
expectations and by assuring that all customers, needs and
expectations were met in an expeditious, courteous and
effective manner.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes Mr. William B. Vier,
II, and extends on behalf of its members and the citizens of
Chesterfield County, appreciation for 35 years of exceptional
service to the county.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.1.a.4. MRS. SANDRA K. SEBOLT, UTILITIES DEPARTMENT
On motion of Mr. Holland, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, Mrs. Sandra K. Sebolt retired from the
Chesterfield County Utilities Department on January 1, 2017;
and
WHEREAS, Mrs. Sebolt began her public service with
Chesterfield County on December 8, 1986, as a meter reader
for the Chesterfield County Department of Utilities; and
WHEREAS, on October 31, 1988, Mrs. Sebolt was promoted
to an inspector trainee and one year later, a senior utility
inspector for the construction/ inspection section and was
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WHEREAS, with continuous improvement and education
throughout her career, Mrs. Sebolt achieved certifications
and accrued many training hours to stay abreast of the latest
technology associated with utility inspection, erosion
control and construction practices for both water and
wastewater systems; and
WHEREAS, Mrs. Sebolt possessed superior knowledge of the
department's many processes and procedures and used effective
communication skills to successfully resolve difficult issues
affecting communities and individual citizens through her
patience, compassion and dedication to excellent customer
service; and
WHEREAS, Mrs. Sebolt inspected a wide variety of water
and wastewater infrastructure projects such as water and
wastewater pumping stations, both small and large utility -
line work and elevated water -storage tanks while earning the
admiration and respect of contractors, engineers, developers
and her peers, all with whom she worked on a daily basis to
ensure the highest quality of construction for the
installation of the utility infrastructure, including the
construction of numerous critical facilities that continue to
serve the utility system to this day; and
WHEREAS, throughout her career with Chesterfield County,
Mrs. Sebolt displayed dependability, aptitude, good character
and the ability to inspect water and wastewater installations
with efficiency, credibility and with a sustained dedication
to providing excellent customer service to the citizens of
Chesterfield County.
NOW THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes Mrs. Sandra K. Sebolt
and extends on behalf of its members and the citizens of
Chesterfield County, appreciation for over 30 years of
exceptional service to the county.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.1.a.5. MR. MICHAEL T. "MIKE" YEATTS, HUMAN RESOURCES
DEPARTMENT
On motion of Mr. Holland, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, Mr. Michael T. "Mike" Yeatts will retire as
Employee Relations Manager with the Department of Human
Resources on February 1, 2017, after almost 35 years of
service to Chesterfield County; and
WHEREAS, Mr. Yeatts began his career in Chesterfield
County in 1982 as a marketing specialist for Mental Health
Support Services after earning an undergraduate degree from
James Madison Universitv and a master's degree from Virginia
WHEREAS, Mr. Yeatts has provided 26 years of dedicated
service to the Department of Human Resources; and
WHEREAS, Mr. Yeatts was a key contributor in Human
Resources providing solid leadership of the employee
relations function for the county, which had a positive
impact on the work environment; and
WHEREAS, Mr. Yeatts was a key contributor in
development, implementation and improvement of numerous
programs, processes and policies, including the
organizational climate assessment and employee engagement
survey, a new Employee Development program, Reduction -in -
Force procedures, the summer internship program, Nuts and
Bolts of Supervision training, a Paid Time Off program, and
the Human Resources Annual Report; and
WHEREAS, Mr. Yeatts provided hundreds of employee
relations consultations and educational opportunities to
managers and employees; and
WHEREAS, Mr. Yeatts implemented changes to the
background check program that involved an ordinance change;
and
WHEREAS, Mr. Yeatts actively served on the Workplace
Violence Resource Team, Health and Safety Steering Committee
and HR Recognition team; and
WHEREAS, Mr. Yeatts spearheaded a Request -For -Proposal
(RFP) team to identify a cost effective Employee Assistance
Program (EAP) vendor that provides quality services and saved
the county and schools over $100,000; and
WHEREAS, Mr. Yeatts assisted with the Pandemic Influenza
policy and process, which resulted in the county receiving a
National Association of Counties (NACo) award for this
program; and
WHEREAS, Mr. Yeatts developed a countywide smoking
policy that met Leadership in Energy and Environmental Design
(LEED) requirements; and
WHEREAS, Mr. Yeatts achieved outstanding professional
recognition through certification as a Compensation
Professional, Senior Professional in Human Resources, SHRM-
Senior Certified Professional, and a Professional Mediator;
and
WHEREAS, more than anything, Mike Yeatts has been a
committed human resources professional and a loyal friend and
colleague to many, whose patience, kindness and knowledge
leaves a legacy for us at the county; and
WHEREAS, the Department of Human Resources is very happy
for Mr. Yeatts and wishes him all the best during his
retirement; and
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12.B.1.b. RECOGNIZING BOY SCOUTS UPON ATTAINING THE RANK OF
EAGLE SCOUT
On motion of Mr. Holland, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, the Boy Scouts of America was incorporated by
Mr. William D. Boyce on February 8, 1910, and was chartered
by Congress in 1916; and
WHEREAS, the Boy Scouts of America was founded to build
character, provide citizenship training and promote physical
fitness; and
WHEREAS, after earning at least 21 merit badges in a
wide variety of skills including leadership, service and
outdoor life, serving in a leadership position in a troop,
carrying out a service project beneficial to their community,
being active in the troop, demonstrating Scout spirit, and
living up to the Scout Oath and Law, Mr. Camillo R. Desantis,
Jr., Mr. Richard R. Dotson, Mr. Benjamin B. James, Mr. Kevin
McNeilly, Mr. Ryan A. McNeilly, Mr. Dilwyn J. Piner, Mr.
William R. Stenglein, Mr. Michael J. Tres, and Mr. Robert E.
Williamson III, all of Troop 2815, sponsored by Chester
United Methodist Church, have accomplished those high
standards of commitment and have reached the long -sought goal
of Eagle Scout, which is received by only four percent of
those individuals entering the Scouting movement; and
WHEREAS, growing through their experiences in Scouting,
learning the lessons of responsible citizenship, and
endeavoring to prepare themselves for a role as leaders in
society, CJ, Richard, Ben, Kevin, Ryan, Dilwyn, Liam, Michael
and Robert have distinguished themselves as members of a new
generation of prepared young citizens of whom we can all be
very proud.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes Mr. Camillo R.
Desantis, Jr., Mr. Ryan Dotson, Mr. Benjamin B. James, Mr.
Kevin McNeilly, Mr. Ryan A. McNeilly, Mr. Dilwyn J. Piner,
Mr. William R. Stenglein, Mr. Michael J. Tres, and Mr. Robert
E. Williamson III, extends congratulations on their
attainment of Eagle Scout, and acknowledges the good fortune
of the county to have such outstanding young men as its
citizens.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.1.c. RECOGNIZING CHESTERFIELD EMPLOYMENT SERVICES UPON
ITS 40TH ANNIVERSARY
On motion of Mr. Holland, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, CES expanded over the next decade to serve more
than 70 individuals, becoming Chesterfield Vocational
Services and relocating to Whitepine Road; and
WHEREAS, CES began placing individuals in community
businesses in 1987, implemented a transition plan in 1991 to
move out of the sheltered workshop and solely into community
businesses, and in 1996 became Chesterfield Employment
Services; and
WHEREAS, CES has been a leader in the field of supported
employment, being one of five sites in Virginia to
participate in the original Person -Centered Planning Grant
that introduced the supported employment concept to the state
and was the first organization in Virginia to implement the
Project SEARCH transition model; and
WHEREAS, CES has won awards from APSE (Association of
People Supporting Employment First) and NACo (National
Association of Counties) and has maintained continuous
Commission on Accreditation of Rehabilitation Facilities
(CARF) certification since 1997; and
WHEREAS, CES has presented at AAIDD (American
Association on Intellectual and Developmental Disabilities)
and NADD (National Association for the Dually Diagnosed)
Conferences on Transitional Supported Employment and working
with persons with Dual Diagnoses; and
WHEREAS, CES partnered with Virginia Commonwealth
University to train staff on Customized Employment through
class instruction and mentoring, focusing on talents of
individuals while negotiating employment, thereby improving
the experience for individuals and employers alike; and
WHEREAS, CES has maintained long-term positive
relationships with many businesses within the community
including Chesterfield County, UPS Freight, Cintas Uniform
Rentals and Ingram Book Distribution; and
WHEREAS, CES has successfully assisted individuals with
disabilities seeking employment, independence and purpose for
four decades with the average longevity in group employment
being 14 years and eight years in individual placement,
including several individuals participating for over 30
years.
NOW THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the outstanding
contributions of Chesterfield Employment Services and extends
appreciation, on behalf of its members and the citizens of
Chesterfield County, for 40 years of dedicated service.
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12.B.2. ACCEPTANCE OF GRANT AND APPROPRIATION OF FUNDS FROM
THE VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY AND
AWARD OF CONSTRUCTION CONTRACT FOR THE JAMES RIVER
HIGH SCHOOL BMP RETROFITS
On motion of Mr. Holland, seconded by Ms. Haley, the Board
accepted a grant and appropriated funding up to $300,000, as
anticipated grant funding reimbursements, from the Virginia
Department of Environmental Quality and authorized the County
Administrator to execute any necessary documents; awarded the
construction contract for the James River High School BMP
Retrofits to Capitol Carbonic Gas Corporation T/A Harbor
Dredge & Dock in the amount of $586,385; and authorized the
Director of Purchasing to execute the necessary documents.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.3. AWARD OF CONTRACT FOR CORRECTIONAL NURSING SERVICES
FOR THE SHERIFF'S OFFICE
On motion of Mr. Holland, seconded by Ms. Haley, the Board
authorized the Director of Purchasing to enter into a
contract with Correctional Medical Services for the
procurement of Correctional Nursing Services for the
Chesterfield County Jail.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.4. REQUEST TO QUITCLAIM A PORTION OF A TWENTY -FOOT AND
VARIABLE WIDTH DRAINAGE AND SEWER EASEMENT ACROSS
PROPERTIES OF BEVERLEY R. KIRBY, JR., EDWARD J.
THOMAS AND LEMELL JACKSON
On motion of Mr. Holland, seconded by Ms. Haley, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute a quitclaim deed to vacate a
portion of a 20 -foot and variable width drainage and sewer
easement across properties of Beverley R. Kirby, Jr., Edward
J. Thomas and Lemell Jackson.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.5. APPROVAL OF DISBURSEMENT OF THE T. F. JEFFRESS
MEMORIAL FUND WHICH BENEFITS CAMP BAKER
On motion of Mr. Holland, seconded by Ms. Haley, the Board
approved the disbursement of the T. F. Jeffress Memorial Fund
to the Greater Richmond ARC, with the restriction that the
12.B.6. AUTHORIZE THE RECEIPT AND APPROPRIATION OF GRANT
FUNDS FROM THE FINANCIAL ASSISTANCE FOR EMERGENCY
MEDICAL SERVICES GRANT PROGRAM
On motion of Mr. Holland, seconded by Ms. Haley, the Board
authorized the Fire and EMS Department to receive and
appropriate up to $66,800.10 in grant funds from the
Financial Assistance for Emergency Medical Services Grant
Program, known as the Rescue Squad Assistance Fund for the
purchase of three cardiac monitor/defibri.11ators, two
ambulance stretchers and 20 child stretcher restraints.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.7. ACCEPTANCE OF STATE ROADS
On motion of Mr. Holland, second by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Section 33.2-705, Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: MacLachlan at the Highlands Section 2
Type Change to the Secondary System miles of State Highways:
Addition
Reason for Change: New subdivision street
Pursuant to Code of Virginia Statute: 533.2-705
Street Name and/or Route Number
• Crathes Lane, State Route Number 7908 11
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• Crathes Terrace, State Route Number 7909
From: Crathes Lane, (Rt. 7908)
To: The cul -de -Sac, a distance of: 0.16 miles.
Recordation Reference: Plat Book 225, Page 7
Right of Way width (feet) = 50
And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Section 33.2-705, Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: MacLachlan at the Highlands Section 1
Type Change to the Secondary System miles of State Highways:
Addition
Reason for Change: New subdivision street
Pursuant to Code of Virginia Statute: 533.2-705
Street Name and/or Route Number
• MacLachlan Court, State Route Number 7906
From: MacLachlan Drive
To: The cul-de-sac, a distance of: 0.05 miles.
Recordation Reference: Plat Book 220, Page 75
Right of Way width (feet) = 50
• Oban Drive, State Route Number 7907
From: Eastfair Drive, (Route 5186)
To: Crathes Lane, (Route 7908), a distance of: 0.15 miles.
Recordation Reference: Plat Book 220, Page 75
Right of Way width (feet) = 50
• Crathes Lane, State Route Number 7908
From: MacLachlan Drive, (Route 7905)
• Crathes Lane, State Route Number 7908
From: Oban Drive, (Route 7907)
To: The end of maintenance, a distance of: 0.05 miles.
Recordation Reference: Plat Book 220, Page 75
Right of Way width (feet) = 50
• MacLachlan Drive, State Route Number 7905
From: Eastfair Drive, (Route 5186)
To: MacLachlan Court, (Route 7906), a distance of: 0.12
miles.
Recordation Reference: Plat Book 220, Page 75
Right of Way width (feet) = 50
And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Section 33.2-705, Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage..
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Mount Blanco on the James Section 3
Type Change to the Secondary System miles of State Hiahways:
Addition
Reason for Change: New subdivision street
Pursuant to Code of Virginia Statute: §33.2-705
Street Name and/or Route Number
• Almer Lane, State Route Number 7904
From: Onora Lane, (Route 7902)
To: The end of maintenance, a distance of: 0.03 miles.
Recordation Reference: Plat Book 228, Page 31
Right of Way width (feet) = 50
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• N. White Mountain Drive, State Route Number 7695
From: Winbolt Drive, (Route 7901)
To: Existing N. White Mountain Drive, (Route 7695), a
distance of: 0.06 miles.
Recordation Reference: Plat Book 228, Page 31
Right of Way width (feet) = 50
• Winbolt Drive, State Route Number 7901
From: Winbolt Court, (Route 7903)
To: The end of maintenance, a distance of: 0.03 miles.
Recordation Reference: Plat Book 228, Page 31
Right of Way width (feet) = 50
• Winbolt Drive, State Route Number 7901
From: Onora Lane, (Route 7902)
To: Winbolt Court, (Route 7903), a distance of: 0.06 miles.
Recordation Reference: Plat Book 228, Page 31
Right of Way width (feet) = 50
• Winbolt Drive, State Route Number 7901
From: White Mountain Drive, (Route 7698)
To: N. White Mountain Drive, (Route 7695), a distance of:
0.09 miles.
Recordation Reference: Plat Book 228, Page 31
Right of Way width (feet) = 50
• White Mountain Drive, State Route Number 7698
From: Almer Lane, (Route 7904)
To: The cul -de -Sac, a distance of: 0.02 miles.
Recordation Reference: Plat Book 228, Page 31
Right of Way width (feet) = 50
• White Mountain Drive, State Route Number 7698
From: Winbolt Drive, (Route 7901)
To: Almer Lane, (Route 7904), a distance of: 0.05 miles.
Recordation Reference: Plat Book 228, Page 31
Right of Way width (feet) = 50
• White Mountain Drive, State Route Number 7698
From: 0.06 miles northeast of the end of maintenance of
White Mountain Drive, (Route 7698)
To: Winbolt Drive, (Route 7901), a distance of: 0.06 miles.
Recordation Reference: Plat Book 228, Page 31Right of Way
width (feet) = 50
• Almer Lane, State Route Number 7904
From: White Mountain Drive, (Route 7698)
To: Onora Lane, (Route 7902), a distance of: 0.28 miles.
Recordation Reference: Plat Book 228, Page 31
Right of Way width (feet) = 50
• Winbolt Court, State Route Number 7903
From: Winbolt Drive, (Route 7901)
To: The cul -de -Sac, a distance of: 0.03 miles.
Recordation Reference: Plat Book 228, Page 31
Right of Way width (feet) = 50
12.B.8. TRANSFER OF DISTRICT IMPROVEMENT FUNDS
12.B.8.a. STREETLIGHT COST APPROVAL IN THE WINDY CREEK
SUBDIVISION AND TRANSFER OF CLOVER HILL DISTRICT
IMPROVEMENT FUNDS TO STREETLIGHTS TO FUND THE
PROJECT
On motion of Mr. Holland, seconded by Ms. Haley, the Board
approved the following streetlight installation in the Windy
Creek Subdivision and authorized the transfer of Clover Hill
District Improvement Funds to streetlights to fund the
project:
• In the Windy Creek subdivision
In the vivinity of 6920 Windy Creek Terrace
Cost to install streetlight: $1,644.66
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.8.b. STREETLIGHT COST APPROVAL IN THE TREELAND HEIGHTS
SUBDIVISION AND TRANSFER OF BERMUDA DISTRICT
IMPROVEMENT FUNDS TO STREETLIGHTS TO FUND THE
PROJECT
On motion of Mr. Holland, seconded by Ms. Haley, the Board
approved the following streetlight installation in the
Treeland Heights Subdivision and authorized the transfer of
Bermuda District Improvement Funds to streetlights to fund
the project:
• In the Treeland Heights subdivision
In the vicinity of 4120 Treely Road
Cost to install streetlight: $697.84
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.9. TRANSFER OF FUNDS TO THE ELKHARDT ROAD
ROAD POCOSHOCK BOULEVARD TO ELMART LAN
PROJECT
(RUTHERS
IMPROVEMENT
On motion of Mr. Holland, seconded by Ms. Haley, the Board
transferred $725,000 in county appropriations and $725,000 in
anticipated VDOT reimbursements from the completed Providence
Road (Route 60 to Woodward Drive) Sidewalk Project to the
Elkhardt Road (Ruthers Road/Pocoshock Boulevard to Elmart
Lane) Improvement Project.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.10. APPROVAL OF THE PURCHASE OF A PARCEL OF LAND FROM
TRUSTEES OF PRESBYTERY OF THE JAMES. TNCnRPnRATRn
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12.B.11. DESIGNATION OF RIGHT-OF-WAY ALONG EAST HUNDRED ROAD
FOR THE NEW ENON ELEMENTARY SCHOOL
On motion of Mr. Holland, seconded by Ms. Haley, the Board
designated right-of-way along East Hundred Road for the New
Enon Elementary School and authorized the County
Administrator to execute the declaration.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.12. ACCEPTANCE OF PARCELS OF LAND ALONG BETHIA ROAD AND
FOR THE EXTENSION OF ASHLAKE PARKWAY FROM ASHLAKE
VILLAS, LLC
On motion of Mr. Holland, seconded by Ms. Haley, the Board
accepted the conveyance of three parcels of land containing a
total of 0.773 acres along Bethia Road and for the extension
of Ashlake Parkway from Ashlake Villas, LLC, and authorized
the County Administrator to execute the deed.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
13. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
Ms. Carrie Aus, co-founder of Empowered Warriors, addressed
the Board relative to the need for public transportation in
the county.
Ms. Cloud Ramirez addressed the Board relative to the need
for bus transit in the county.
Ms. Angela Allen expressed concerns relative to the obtrusive
odor and health hazards created by her neighbor's 70+ cats.
Mr. Keith Scott expressed concerns relative to the obtrusive
odor and health hazards created by his neighbor's cats in
Hidden Valley Estates.
Mr. Steven Smith addressed the Board relative to the national
400th Anniversary of Henricus Colledge.
14. DEFERRED ITEMS
14.A. ROAD CASH PROFFER POLICY UPDATE
Mr. Dupler stated staff recognizes the need to spend
additional time with Board members to get the policy right
the first time in order to move beyond the issue. He further
stated although staff planned to take additional time, before
iL_ -- .. L,-. ,., ..r.. r, 4+- 4- t'n rcrnrrni 74M
Mr. Winslow stated there seems to be a consensus among Board
members relative to striking the language of A.6. regarding
trading quality standards for building in the county for the
cash proffer.
In response to Ms. Jaeckle's question, Mr. Winslow stated
where the discussion should be flushed out is as it relates
to onsite work and how exactly that is phrased to the degree
the Board is comfortable with, providing credits for onsite
work and to what degree. He further stated he would like data
relative to the value, what the developer paid for a new road
and what are they asking for in nature of credits. He stated
he does not believe the Transportation Department should
provide input relative to that particular piece, unless a
unique case comes before the Board.
Ms. Haley stated when looking back in the summary of
information that precedes this policy, the Board looks at
recommended criteria. She further stated the cash proffers
may not be accepted under certain conditions and the Board
will look at that language and try to make it more congruent
with the language in the policy, that might be a little bit
more reflective by where the policy currently stands. She
stated reflection on the subject is helpful, not from a
critical perspective, but from a helpful perspective to make
sure the Board's intention is to put a policy in place that
does not have to be revisited and will encompass and try to
embrace what is being anticipated to an extent, while at the
same time not binding the Board in such a tight position
should a unique situation come up.
Mr. Elswick expressed concerns relative to the lack of
language within the proposed cash proffer policy regarding
amended cases. He stated there are a slew of amended cases
set to come before the Board that already have proffers in
place to address critical infrastructure needs. He also
expressed concerns relative to the proposed map and stated he
is willing to entertain the idea of targeted areas that could
be designated as revitalization areas, but does not feel a
map is necessary.
Mr. Holland stated going back to previous cases versus future
cases is an issue. He further stated he does not support
trading proffers with quality standards, nor trading proffers
for commercial construction. He noted he does not have a
problem with the map because he believes it will help staff
in terms of decision making or other factors that they have
used to develop the map; however, he believes it: is important
that the Board meet with staff about individual questions/
concerns and allow staff an opportunity to come forth with a
reasonable policy.
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existing infrastructure. She stressed the importance of
developing incentives for people to want to build in those
areas. She stated she believes most developers want to put
quality in their product and the proffer is less than they
can give their customer. She expressed concerns relative to
charging a proffer in areas where there is no infrastructure
planned because it will be difficult for the buyer; however,
it is irresponsible to not have a way to fund the
infrastructure that is going to take to support that
development.
In regards to transportation proffers and transportation
issues, Mr. Elswick stated when staff presented Blueprint
Chesterfield to 4,000 citizens that responded, transportation
issues was one of the top three things they brought to our
attention. He further stated the county has been notified by
the Commonwealth Transportation Board plans to compete with
Northern Virginia and Tidewater when it comes to getting
transportation initiatives funded. He noted the tax in
Northern Virginia and Tidewater is generating about $1
billion a year to put towards transportation. He stated the
county has been notified by the state that there is not
enough money to address the transportation needs in central
Virginia and stressed the importance of creating a mechanism
to pay for it.
Ms. Haley sincerely thanked staff, the community, and the
development community for their patience during the arduous
process. She stated the Board has heard the frustration on
both sides due to significant changes. She further stated the
Board is trying to get it right and is continuing to engage
in conversation and keep an open -mind about where the county
is going.
Ms. Jaeckle stated she agrees the county does need
transportation money; however, county transportation needs
are mostly in existing development. As an example, she noted
Old Centralia Road should have been widened and shouldered at
the time that all that development started along that road,
but it was not. She stressed the importance of encouraging
development where there is existing infrastructure on some
roads needed to be improved when the development started. She
stressed the importance of the idea of different types of
neighborhoods, some multi -use, some specialized apartments
that attract young people.
Mr. Holland recommended that each Board member provide Dr.
Casey and staff some information that will help him finalize
a policy in a reasonable amount of time.
Dr. Casey stated the cash proffer topic of Chesterfield
County was a story that lasted 26 years, so to just be a few
months into changing a story that took a generation to go
through needs to be done once and done right. He stated the
county has a parallel system with its utility infrastructure
He further stated he believes the topic needs to be presented
to the public in order to gain their sentiment, subject to
the citizens and existing businesses, and continued work with
the Homebuilders Association and the Realtors Association to
get those perspectives, as well as discussions with some
mixed-use type developers and people who might be outside
this area as far as impediments that would negate them from
even considering developing in the county. He stated he looks
forward to the one-on-one feedback from Board members, and
stressed the importance of putting that feedback in a
representative model for a policy that is going to serve the
next generation.
In response to Mr. Holland's question, Dr. Casey stated he
would prefer to bring the issue to conclusion in April. He
noted the General Assembly is meeting about revenue sharing,
which could have a significant impact on the county's
matching of future road proffers for such projects.
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
deferred the issue to the April 26, 2017 regularly scheduled
meeting.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
15. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING
PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE
FOLLOWING ORDER: - WITHDRAWALS/DEFERRALS - CASES WHERE
THE APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO
OPPOSITION - CASES WHERE THE APPLICANT DOES NOT ACCEPT
THE RECOMMENDATION AND/OR THERE IS PUBLIC OPPOSITION
WILL BE HEARD AT SECTION 17
16SN0704
(AMENDED) In Clover Hill Magisterial District., request of
Sports Frog, LLC, Waterford Park, LLC and Waterford Business
Center, LC for rezoning from Community Business (C-3) and
Light Industrial (I-1) to Regional Business (C-4) with
conditional use to permit multifamily, townhouse, outside
storage, public address system, electronic message center
signs and brewery uses, and conditional use planned
development to permit boat sales, model homes and exceptions
to ordinance requirements and amendment of zoning district
map on 105.2 acres located in the northeast and northwest
quadrants of Genito Road and Genito Place at Rt. 288. Density
will be controlled by zoning conditions or Ordinance
standards. The Comprehensive Plan suggests the property is
appropriate for Regional Mixed use. Tax IDs 731-689-5633;
731 -691 -Part of 3176; 732-688-0178 and 732-689-5376.
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Mr. Winslow announced he will be holding a community meeting
on February 16th at 6:00 p.m. at Clover Hill High School to
address citizen questions and concerns.
Mr. Winslow then made a motion, seconded by Mr. Holland, for
the Board to defer Case 16SN0704 until February 22, 2017.
Mr. Holland requested that the Board members be provided with
feedback from the community meeting.
Ms. Jaeckle called for a vote on Mr. Winslow's motion,
seconded by Mr. Holland, for the Board to defer Case 16SN0704
until February 22, 2017.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17SN0603
In Clover Hill Magisterial District, request of
Goochland/West Creek Limited Partnership and Gateway/Texas
L.P. for amendment of zoning (Case 91SN0230) relative to
hours of operation, (Case 01SN0276) relative to uses and
(Case 13SN0501) relative to access and amendment of zoning
district map in Neighborhood Business (C-2) and Community
Business (C-3) Districts on 22 acres fronting 880 feet on the
southwest line of Midlothian Turnpike, 130 feet north of
Tuxford Road. Density will be controlled by zoning conditions
or ordinance standards. The Comprehensive Plan suggests the
property is appropriate for Corporate Office/Research and
Development/Light Industrial uses. Tax IDs 751-706-3789, 751-
707-1228 and 4548.
Mr. Turner stated Mr. Winslow is requesting a deferral to the
February 22, 2017 regularly scheduled meeting.
Mr. Jim Theobald, representing the applicant, accepted the
deferral.
Ms. Jaeckle called for public comment.
There being no one to address the deferral, the public
meeting was closed.
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
deferred Case 17SN0603 until February 22, 2017.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17SN0540
In Matoaca Magisterial District, request of Thacker-Genito
r,r,r fnr cnnditinnal use to oermit neighborhood recreational
Mr. Turner presented a summary of Case 17SN0540 and stated
both the Planning Commission and staff recommended approval
and acceptance of the proffered conditions.
Mr. Andy Scherzer, representing the applicant, accepted the
recommendation.
Ms. Jaeckle called for public comment.
There being no one to address the issue, the public hearing
was closed.
In response to Ms. Jaeckle's question, Mr. Scherzer stated he
believes the conditions proffered are reasonable under state
law.
In response to Mr. Elswick's concern, Mr. Scherzer stated he
would follow up with the applicant and contractor regarding
construction equipment/debris left behind close to Genito
Road.
Mr. Elswick then made a motion, seconded by Mr. Winslow, for
the Board to approve Case 17SN0540 and accept the following
proffered conditions:
1. Master Plan. The conceptual plan titled `Amenity
Conceptual Plan Exhibit A', prepared by Balzer and
Associates, Inc. and last revised November 16, 2016, and
the survey plat titled `Exhibit B Showing a Zoning
Parcel of Lands Lying North of Genito Road' prepared by
Balzer and Associates, Inc. and dated July 28, 2016,
shall be considered the Master Plan. The locations of
uses shown on the conceptual plan are only
representations and may be modified during the site plan
review process. (P)
2. Active Recreational Facilities. The developer shall be
permitted to construct active recreational facilities,
as generally shown on Exhibit A prepared by Balzer and
Associates, Inc. and last revised November 16, 2016, to
include, trails, a playground, playfield, splash pad,
and an open air pavilion with enclosed restrooms. This
does not prohibit construction of other active
recreational facilities in future phases of the
development upon approval during the site plan review
process. (P)
3. Setbacks. In addition to the building and parking
setbacks for O and C Districts established in Emerging
Growth District Design Area, the following minimum
standards shall also be met:
a. A minimum twenty five (25) foot setback shall be 11
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C. A minimum fifty (50) foot setback shall be provided
along residential lots in existing section three
(3) starting approximately 240 feet from the public
road, as shown on Exhibit A. Such setback shall
meet Perimeter Landscaping 2.5 times `C' with
existing and/or proposed landscaping.
d. A minimum fifty (50) foot setback shall be provided
along residential lots in future section five (5) b
approximately 150 feet from the public road, as
shown on Exhibit A. Such setback shall meet
Perimeter Landscaping 2.5 times `C' with existing
and/or proposed landscaping. (P)
4. Identification on Record Plat. In conjunction with the
recordation of any lot adjacent to active recreational
area(s), such area(s) shall be identified on the record
plat along with the proposed recreational uses and
required conditions. (P)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17SNO597
In Bermuda Magisterial District, request of Trollingwood
Land, LLC, Americana Park, LLC, Moore's Lake Apartments Phase
II, LLC and Moore's Lake, LLC of amendment of zoning (Case
07SN0386) to amend cash proffers and amendment of zoning
district map in a Community Business (C-3) District on 150
acres fronting in five (5) places for a total of 628 feet on
the east line of Jefferson Davis Highway, 270 feet south of
Perdue Springs Drive. Density will be controlled by zoning
conditions or ordinance standards. The Comprehensive Plan
suggests the property is appropriate for General Commercial
and Residential use (7.01 to 10 units per acre. Tax IDs 799-
655-4194; 799-657-3802; 799 -658 -Part of 6575; and 800-656-
5991.
Mr. Turner presented a summary of Case 17SNO597 and stated
both the Planning Commission and staff recommended approval
and acceptance of the proffered condition.
Mr. Kerry Hutcherson, representing the applicant, accepted
the recommendation. He stated the development is likely to
spark revitalization in the proposed area.
In response to Ms. Jaeckle's question, Mr. Hutcherson stated
he believes the conditions proffered are reasonable under
state law. He further stated the court system would make the
final decision.
In response to Mr. Holland's question, Mr. Hutcherson stated
the original case included the definition of affordable
housing and there was an element of the original cash proffer
Ms. Jaeckle made a motion, seconded by Mr. Winslow, for the
Board to approve Case 17SN0597.
In response to Mr. Winslow's questions, Mr. Hutcherson stated
the portion of proffered condition 5 that defines "affordable
housing" units will remain. He further stated he was unsure
of the price point relative to the proposed housing units.
In response to Mr. Elswick's question, Mr. Turner stated the
land use is appropriate in the proposed location and will
elevate quality in the area. He further stated under the Road
Cash Proffer Policy, no road cash proffer will be accepted
for development in revitalization areas. He stated staff
followed the guidelines given by the Board of Supervisors,
when presented with revitalization maps and bringing forward
cases consistent with those geographies.
In response to Mr. Elswick's concerns, Mr. Smith stated
despite the policy indicating it would be appropriate not to
address the cash proffer, there are still road needs in the
area, specifically the widening of Route 10, Route 1 and
Osborne Road. He further stated those transportation
improvements would be calculated in the millions.
In response to Mr. Elswick's question, Mr. Turner stated
proffered conditions included cash proffers on units more
than 312 in the amount of $15,600.
In response to Ms. Jaeckle's question, Mr. Hutcherson stated
he was unaware of the value of the property.
Ms. Jaeckle stated the development will be instrumental as a
foundation for revitalization on the Jefferson Davis
Corridor. She further stated the project may not mitigate the
impacts; however, the overall improvements to the area would
far outweigh the loss of the transportation impact.
In response to Ms. Jaeckle's remarks, Mr. Hutcherson stated
the apartments will have less of an impact as opposed to
single-family traffic impacts. He further stated a transit
system would be ideal for the area because of the main
highway nearby.
In response to Mr. Holland's questions, Mr. Turner stated the
property is located within a proposed revitalization area. He
further stated the proposed zoning will have an impact on
school capacities division -wide.
Ms. Jaeckle expressed concerns relative to the number of
trailers at the schools in the serving area. She noted the
proposed development is targeting singles, not families. She
stated redistricting is necessary, especially relative to
capacity at Elizabeth Scott Elementary School.
Mr. Turner confirmed there are four trailers being used for
r1 agSrnnmG ai- R1 i 7ah4mfih Crntt P1 amcnf-=rir
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In response to Mr. Elswick's concerns, Ms. Jaeckle stated
increased assessments will contribute to the county's general
fund which could be used for transportation.
Ms. Jaeckle then called for a final vote on her motion,
seconded by Mr. Winslow, for the Board to approve Case
17SNO597 and accept the following proffered conditions:
The Applicants in this case, pursuant to Section 15.2-2298 of
the Code of Virginia (1950 as amended) and the Zoning
ordinance of Chesterfield County, for themselves and their
successors or assigns, proffer that the property known as
Chesterfield County Tax Identification Numbers 799-655-4194,
799-657-3802, a portion of 799-658-6575, 800-656-5991 ("the
Property") under consideration will be used according to the
following proffer(s) if, and only if, the request submitted
herewith is granted with only those conditions agreed to by
the Applicants. In the event this request is denied or
approved with conditions not agreed to by the owners and
Applicants, the proffer shall immediately be null and void
and of no further force or effect.
With Board of Supervisor's acceptance of this case, Proffered
Condition #5 of Zoning Case 07SNO386 shall be amended to read
as follows:
5. Cash Proffers. DELETED.
A. DELETED.
B. DELETED.
C. Affordable housing shall be defined as any dwelling
unit constructed for a household whose income is
sixty (60) percent or less than the area median
income (ex: Richmond MSA or other defined area used
by the funding agency or group) and affordable
housing funding or financing is provided by VHDA or
other similar agency or nonprofit group (e.g.
Better Housing Coalition) that provides funding or
financing in keeping with the Federal Tax Credit
program for affordable housing. In addition, a
deed restriction shall be placed on the affordable
housing units requiring them to meet the affordable
housing criteria for a minimum of fifteen (15)
years. Prior to the issuance of a building permit
for any affordable housing unit, the Developer of
the affordable housing shall provide documentation
to the County that the funding or financing has
been provided for the construction of affordable
housing in keeping with the Federal Tax Credit
program. Examples of such documentation include a
"Section 42M letter" from VHDA or a "carry forward
allocation agreement" as those terms are used and
17gNnAni
In Midlothian Magisterial District, request of David Lee Fry
for amendment of conditional use planned development (Case
10SN0273) relative to signage and amendment of zoning
district map in a Community Business (C-3) District on 2.9
acres known as 1401 and 1403 Huguenot Road. Density will be
controlled by zoning conditions or Ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
Regional Mixed Use. Tax IDs 739-711-9206 and 9230.
Mr. Turner presented a summary of Case 17SNO607 and stated
both the Planning Commission and staff recommended approval,
subject to the condition.
Mr. David Lee Fry accepted the condition.
Ms. Jaeckle called for public comment.
There being no one to address the issue, the public hearing
was closed.
On motion of Ms. Haley, seconded by Mr. Holland, the Board
approved Case 17SN0607, subject to the following condition:
The Applicant hereby amends Proffered Condition 4 of Case
10SN0273 to read as follows:
Signage. All freestanding signs shall be a monument style.
The base/structure of each sign shall be constructed of
complementary materials and colors as the building which it
advertises. (P)
(Staff Note: Except as amended herein, all previous
conditions of zoning approved in Case 10SN0273 shall remain
in full force and effect.)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17cunAnu
In Clover Hill Magisterial District, request of Larae Tucker
of conditional use to permit a computer controlled variable
message electronic sign and amendment of zoning district map
in a Community Business (C-3) District on 1.2 acres known as
11200 Hull Street Road. Density will be controlled by zoning
conditions or Ordinance standards. The Comprehensive Plan
suggests the property is appropriate for Neighborhood
Business use. Tax ID 743-684-7608.
Mr. Turner presented a summary of Case 17SNO608 and stated
both the Planning Commission and staff recommended approval,
PE
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On motion of Mr. Winslow, seconded by Ms. Haley, the Board
approved Case 17SN0608, subject to the following conditions:
1. The EMC sign shall be located in accordance with Zoning
Ordinance requirements and as generally depicted on
Exhibits A and B, provided by Blakeway Corporation last
revised June 14, 2016 and Cummings Signs dated October
18, 2016. (P)
2. Electronic Sign. The computer -controlled, variable
message, electronic sign shall conform to the following
standards:
a. Copy shall be limited to a numerical display as
generally depicted on Exhibit B and shall not move
but may fade;
b. The message or display shall be programmed to
change no more than twice every twenty-four (24)
hours;
C. Sequential messaging shall be prohibited;
d. Flashing and traveling messages shall be
prohibited;
e. Bijou lighting and animation effects shall be
prohibited; and,
f. Brightness shall be limited so as not to exceed 0.3
foot candles above ambient light as measured using
a foot candle meter at a distance of 71 feet. The
computer -controlled, variable message, electronic
sign shall have a photocell that automatically
adjusts the brightness according to ambient light
conditions. (P)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17SWO914
In Midlothian Magisterial District, request of Larae Tucker
for conditional use to permit a computer controlled variable
message electronic sign and amendment of zoning district map
in Community Business (C-3) and General Business (C-5)
Districts on 1.4 acres known as 7040 Hull Street Road.
Density will be controlled by zoning conditions or Ordinance
standards. The Comprehensive Plan suggests the property is
appropriate for General Commercial/Light Industrial use. Tax
ID 765-697-9555.
Mr. Turner presented a summary of Case 17SN0614 and stated
both the Planning Commission and staff recommended approval,
subject to the conditions.
Mr. Douglas Higgs, representing the applicant, accepted the
conditions.
Ms. Jaeckle called for public comment.
There being no one to address the issue, the public hearing
2. Electronic Sign. The computer -controlled, variable
message, electronic sign shall conform to the following
standards:
a. Copy shall be limited to a numerical display as
generally depicted on Exhibit B and shall not move
but may fade;
b. The message or display shall be programmed to
change no more than twice every twenty-four (24)
hours;
C. Sequential messaging shall be prohibited;
d. Flashing and traveling messages shall be
prohibited;
e. Bijou lighting and animation effects shall be
prohibited; and,
f. Brightness shall be limited so as not to exceed 0.3
foot candles above ambient light as measured using
a foot candle meter at a distance of 71 feet. The
computer -controlled, variable message, electronic
sign shall have a photocell that automatically
adjusts the brightness according to ambient light
conditions. (P)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
16. PUBLIC HEARINGS
16.A. TO CONSIDER THE EXERCISE OF EMINENT DOMAIN FOR THE
ACQUISITION OF RIGHT-OF-WAY AND EASEMENTS FOR THE ARCH
ROAD (ROUTE 60 TO ARBORETUM PARKWAY) WIDENING AND
ROUNDABOUT PROJECT
Mr. Smith stated this date and time has been advertised for
the Board to consider the exercise of eminent domain for the
acquisition of right-of-way and easements for the Arch Road
(Route 60 to Arboretum Parkway) Widening and Roundabout
Project. He further stated an offer amount has been agreed to
regarding the two properties in order to allow utility
relocations and construction to take place without further
delay.
Ms. Jaeckle called for public comment.
There being no one to address the issue, the public hearing
was closed.
On motion of Ms. Haley, seconded by Mr. Winslow, the Board
authorized the exercise of eminent domain on the following
parcels, including the filing of a certificate of deposit,
for the acquisition of right-of-way and easements for the
Arch Road (Route 60 to Arboretum Parkway) Widening and
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17. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS
There were no remaining manufactured home permits or zoning
requests at this time.
18. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to address the Board at this time.
19. ADJOURNMENT
Ms. Jaeckle commended the efforts of the Planning Commission
and staff relative to zoning cases.
On motion of Mr. Holland, seconded by Ms. Haley, the Board
adjourned at 8:26 p.m. to February 22, 2017 at 3 p.m. for a
work session in Room 502 at the County Administration
Building.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
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Dorot4f A. aeckle
Chair
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