2017-03-15 MinutesBOARD OF SUPERVISORS
MINUTES
March 15, 2017
Supervisors in Attendance:
Ms. Dorothy A. Jaeckle, Chair, Bermuda District
Ms. Leslie A. T. Haley, Vice Chair, Midlothian District
Mr. Christopher M. Winslow, Clover Hill District
Mr. James M. Holland, Dale District
Mr. Stephen A. Elswick, Matoaca District
Dr. Joseph P. Casey
County Administrator
1. APPROVAL OF MINUTES FOR FEBRUARY 22, 2017
On motion of Mr. Holland, seconded by Mr. Wilson, the Board
approved the minutes of February 22, 2017, as submitted.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
2. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS,
DELETIONS OR CHANGES IN THE ORDER OF PRESENTAT2c
There were no Requests to Postpone Agenda Items and
Additions, Deletions or Changes in the Order of Presentation.
3. WORK SESSIONS
3.A. COUNTY ADMINISTRATOR'S PROPOSED FY2018 BUDGET
Dr. Casey stated community dialogue and survey results played
an important role in preparing the FY2018 budget. He further
stated the budget is built around five core goals and
underlying actions plans: 1) strengthening core service
areas, notably public safety and schools; 2) prioritizing
investment in existing infrastructure and communities; 3)
focusing on transportation needs; 3) improving customer
service; and 4) continuing to be a responsible and
transparent fiscal steward. He then provided details of
initiatives within the budget related to each of the core
goals. In conclusion, he recognized and commended Mr. Matt
Harris and the entire Budget and Management Department for
their tremendous efforts relative to the preparation of the
budget.
Ms. Jaeckle corrected an inaccuracy made at last night's
School Board meeting. She noted the Board of Supervisors'
3.A.1. BUDGET OVERVIEW
Mr. Matt Harris presented a comprehensive review of the
County Administrator's proposed FY2018 budget. He stated
Budget staff will provide an overview of the plan including
the year-to-year changes, trends, staffing changes, financial
policies, and the five-year plan. He further stated staff
from various areas of the organization will also present on
specific, programmatic changes in their respective areas of
service. He stated the county has a solid track record of
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strategic planning, community outreach and has doubled down
on those efforts with recent initiatives to ensure priorities
are calibrated correctly. He further stated the Blueprint
Chesterfield campaign has helped broaden the community
conversation and summer dialogue generally validated
direction; plus, there was strong support for transportation
and care of the existing facilities/service footprint. He
noted the FY2018 budget is designed to begin converting
feedback into action. In regards to the general fund, he
stated the budget is proposed at $741.4 million; controlling
for structural changes, has a nominal revenue growth +3.7
percent, an effective increase +3.2 percent; 80 percent of
each general fund dollar is spent on public safety, education
and infrastructure; only $0.06 of each dollar spent on
support functions; and the budget addresses a number of
familiar topics, but employs new approaches. Explaining the
general fund growth, he stated increase in cost of existing
operations is limited by $3.1 million in budget savings,
efficiencies; capital/infrastructure policy targets pay -go,
debt service payments, and one-time commitments; and the
School increase is in line with the original target. He then
reviewed the progress relative to Blueprint Chesterfield. He
stated budget goals evolve, but fiscal stewardship is always
a core principle. He further stated there is no change in the
tax rate structure for calendar year 2017 with a continued
savings of $3.1 million. He stated long-term liability
payments are fully funded; CIP operating impacts were cut in
half; the debt program is well managed; and financial
policies continue to be modernized with best practices. He
further stated the overall cost structure is generally flat
and the level is unchanged for the 7th consecutive year. He
then reviewed staffing ratios.
In response to Mr. Elswick's question regarding the three
positions related to the consolidation of environmental/
safety program with Schools, he stated the positions will be
built into Risk Management charges that the School division
pays to the Risk Management fund.
In regards to trends in local education funding, Mr. Harris
stated local dollars per student are up slightly for FY2018
and real expenditures have leveled off following the
reinvestment period.
Mr. Harris continued with his presentation by stating more
regular efforts have been made to update the community
earlier during the budget process, with the addition of a
monthly economic update and CIP web portal. He further stated
the Audit and Finance Committee has been retooled to
encompass a broader range of topics. In regards to the five-
year plan, he stated the budget maintains a five-year focus;
projected growth remains in the 3 percent range; the
expenditure approach is being revisited; the five-year plan
builds in core, baseline operating costs for county and
schools; and all available resources are left un -programmed
for point consideration.
In response to Mr. Winslow's question, Mr. Harris stressed
the importance of driving the discussion relative to data -
driven approaches to funding priorities in the future.
In conclusion, Mr. Harris stated FY2018 represents an
aggressive overhaul of budget methodology, documents and the
overall process. He further stated the proposed budget aims
to convert community feedback into action with new and
existing resources focused on key areas, while keeping
overall cost structure in line.
Mr. Elswick commended Mr. Allan Carmody for his past
leadership and creating a very successful Budget and
Management Department.
Mr. Winslow, Ms. Jaeckle and Mr. Holland commended Mr. Harris
and the Budget and Management Team for their tremendous
efforts and focus on fiscal stewardship, placing an emphasis
on transparency and efforts to update the community during
the budget process.
3.A.2. PUBLIC SAFETY
3.A.2.b. SHERIFF
Sheriff Leonard provided an overview of the FY2018 budget for
the Sheriff's Department. He highlighted department goals
which include retaining and attracting a high quality
workforce; responding to the changing medical needs of the
inmate population; and continuing to maintain and enhance
facilities and technologies. He then reviewed FY2018 CIP
highlights stating ongoing funding is reserved for major
maintenance and technology projects. In regards to staffing
needs, he stated increasing starting pay will bolster
recruitment and address voluntary turnover rates. He further
stated a change from bonus to base salary increases to help
retain current qualified deputies further aligns the
department with other areas of public safety. In regards to
service level enhancements, he stated a contract for nursing
filling all positions in house and continuing to use overtime
and temporary nursing services to backfill vacancies/
absences.
In response to Mr. Elswick's questions, Sheriff Leonard
stated the State Compensation Board controls salary and
staffing levels. He further stated the department is
tremendously understaffed according to Compensation Board
figures. He stated staff has been very diligent with the
Compensation Board to assure that funding is available;
however, funding is contingent with the state budget. He
expressed his frustration relative to unfunded positions by
the state.
Ms. Erica Balk, Chief of Administrative Services, noted there
are 140 state funded positions.
Discussion ensued relative to the career development program
and the current compensation structure.
In regards to the Heroin Addiction Recovery Program, Sheriff
Leonard stated funding is needed to address the current
heroin epidemic and allows for both men and women's
programming. He noted the number of inmates coming into the
jail requiring immediate medical attention for opioid
withdrawal has increased significantly.
In response to Ms. Haley's question, Sheriff Leonard stated
5-6 individuals require medical attention for heroin
withdrawal on a daily basis. He noted funding will allow the
Heroin Addiction Recovery Program to continue through the
fiscal year.
Discussion ensued relative to the heroin epidemic and
opportunities for rehabilitation.
In regards to future department needs, Sheriff Leonard stated
the department will continually evaluate career development,
and starting pay, make sure staffing needs remain
competitive, and continue to monitor heroin programming
needs.
Mr. Holland commended Sheriff Leonard for his efforts
addressing critical needs within the Sheriff's Department.
Sheriff Leonard expressed his appreciation to the Board of
Supervisors for their continued support.
3.A.2.a. POLICE
Colonel Dupuis provided an overview of the FY2018 budget for
F]
Mr. Elswick requested a police staffing analysis for Henrico
County relative to starting pay.
Discussion ensued relative to starting salary adjustment.
In regards to enhancing career development, Colonel Dupuis
stated the tiered program increases officer pay separation
between ranks from 4 to 5 percent. In regards to staffing, he
stated five part-time sworn positions are proposed to assist
with police front -desk staffing; overstaff positions; and two
additional emergency communication officers.
In response to Mr. Elswick's question, Colonel Dupuis stated
retirees and current officers can be considered for part-time
staffing.
In regards to overstaff positions, Mr. Harris stated there is
an unallocated pool of positions available for overstaffing.
In response to Ms. Jaeckle's question, Colonel Dupuis stated
there are some grant -funded community policing positions.
Discussion ensued relative to the importance of community
policing positions.
In response to Mr. Holland's question regarding salaries for
emergency communication officers, Colonel Dupuis stated
career development programs and work schedules for quality of
life issues are being explored.
In regards to the body -worn camera program, Colonel Dupuis
stated the program improves officer safety, builds trust and
transparency in the community and enhances evidence
collection and the judicial process. He further stated FY2018
funding covers the recurring annual maintenance fee and one
support position. He stated the automation analyst will
provide technical support for 450 body cameras and
accessories and approximately 500 Evidence.com user accounts.
He further stated Police System Support last added a position
in 2003.
Discussion ensued relative to the successfulness of body -worn
cameras.
Dr. Casey noted a stand-alone work session will be held on
April 26 regarding the body -worn camera program.
In regards to the Falling Creek Station, Colonel Dupuis
stated the goal is to improve customer service in an area of
the county that has a demonstrated need. He noted the minimal
costs to sublease; staffing is provided through current
resources; provides a multifaceted presence; and it should be
fully operational by May 2017.
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Ms. Jaeckle stated as industry and sports tourism increases,
additional officers will be needed in those areas of the
county.
Colonel Dupuis concurred with Ms. Jaeckle's remarks.
In response to Mr. Holland's question, Colonel Dupuis stated
seven additional officers are needed per year to stay with
the current ratio based on population.
Mr. Harris noted there is an allocation for additional
officers in out years for core service areas.
In response to Mr. Holland's question regarding overtime,
Colonel Dupuis stated overtime has been fairly steady. He
further stated overtime cannot be maintained over a certain
period of time because of a limited number of people being
covered. He noted the implementation of 12 -hour shifts has
helped with that issue. In regards to department morale, he
stated starting pay and career development would play an
important role in boosting morale.
Mr. Elswick requested information regarding funding for a
police evidence position.
Mr. Winslow noted starting salaries for sworn state police
officers is being proposed for $43,000.
Discussion ensued relative to the organization of future
budgetary documents.
3.A.2.c. FIRE
Chief Senter presented an overview of the FY2018 budget for
Fire and Emergency Medical Services. He stated the Fire and
EMS Department is focusing priorities in certain areas which
include a high performing workforce; community risk
reduction; service delivery; and critical infrastructure and
equipment. In regards to FY2018-FY2022 proposed. CIP projects,
he stated there are five projects within the proposed CIP
that will greatly assist the department in maintaining
existing infrastructure and improve service delivery to
county citizens: major maintenance; facility planning and
land acquisition; North Woodlake (Magnolia Green) Fire and
EMS Station; Matoaca Fire and EMS Station; and Midlothian
Fire and EMS Station.
In response to Mr. Elswick's comment regarding expediting
future fire station amenities, Chief Senter stated there are
certain basic elements needed for each station. He further
stated there will be certain specifications that stations
need to meet based on the operational needs of the community
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Chief Senter continued with his presentation by stating there
are various elements within the proposed operating budget and
five-year plan which include a minimum staffing plan geared
to improve back -fill coverage at less cost and reduces
frequency of forced overtime. He further stated the staffing
plan proposed six new firefighter positions each year over
seven years until a staffing factor of 1.3 is reached. He
stated a reduction in minimum staffing costs is already being
projected in this year alone.
Discussion ensued relative to minimum staffing costs and the
successfulness of the 1.3 staffing factor.
He further stated the career development program funds 12
positions in the department's current program, which is a
skills based program that compensates members for additional
training and assumption of additional duties and
responsibilities.
In response to Mr. Elswick's question, Chief Senter stated
the positions have been fulfilled by individuals on the
waiting list. He further stated parameters of the program are
laid out for individuals interested in the position.
Chief Senter continued his presentation by stating annual
maintenance of the new station alerting system is included
beginning in FY2019, as well as operating costs for broadband
for mobile data computers for the new CAD system. He further
stated operation costs begin in FY2020 for the North Woodlake
Fire and EMS Station to include 20 new uniformed members that
will support a fire engine and ambulance. Lastly, he stated
Medic 21 opened in FY2015 with an engine only. He further
stated call volume has increased in the area and reliability
of an adjacent career and volunteer units are in decline. He
noted a 24-hour unit is needed today, but requested
consideration in FY2019 to include eight new firefighter
positions.
In response to Mr. Elswick's question, Chief Senter stated
Medic 21 is staffed with one overtime ambulance and one
detailed position.
Discussion ensued relative to the staffing schedule of Medic
21 Harrowgate.
Mr. Holland noted call volume and demand among certain
populations is increasing.
In regards to revenue recovery, Chief Senter stated the
program has supported EMS improvements since 2002 and
provides critical support to volunteer rescue squads. He
further stated the increase of EMS call volume, demands and
costs to provide service continue to be a challenge. In
conclusion, he stated the future outlook includes adjusting
the career development program; staff in support areas; and
addressing population increases and changing demographics.
In response to Mr. Elswick's question regarding calls for
service, Chief Senter stated in 2016 the department exceeded
40,000 calls fnr .RPr,ri P P anA i, ....-.., _ --I, __ _ I
Ms. Jaeckle recommended incorporating a medical facility/
emergency room into the Jefferson Davis Special Area Plan.
In response to Mr. Elswick's question, Chief Senter stated
24-hour emergency rooms have benefited the Winterpock Station
in terms of ambulance response times.
Mr. Holland stressed the importance of access to a medical
facility on the Jefferson Davis corridor.
In response to Mr. Holland's question, Chief Senter stated
the access road from the Newbys Bridge Fire Station has cut
response times.
In closing, Chief Senter stated new stations will be needed
at Courthouse/288, the Highlands and Salem Church areas to
address service gaps where development has previously
occurred and call volume is anticipated to increase in future
years. He stressed the importance of replacing and renovating
aging fire stations.
Discussion ensued relative to the Facilities Assessment Plan
in terms of the replacement and renovation of future fire
stations.
Mr. Winslow requested additional information relative to
criteria for the Facilities Assessment Plan.
3.A.3. SOCIAL SERVICES
Ms. Kiva Rogers presented an overview of the FY2018 budget
for Social Services. She noted departmental goals include a
reduce in turnover; retaining trained and high -performing
employees; and meeting compliance standards. She stated
reorganization of the department, process improvements and
improved morale and engagement have been successfully
implemented.
Ms. Jaeckle noted the Social Services Board is now setting up
workgroups to pair board members with staff relative to
department goals.
In regards to goals of the department, she stated plans are
to raise the starting salary to be more competitive
regionally; implement career development plans for positions
with the highest turnover; and systematically reduce turnover
in key areas. In closing, she stated the department's goal is
to be fully staffed in target positions by December 1, 2017.
She further stated each additional worker beyond current
staffing level would decrease caseloads by 18 per worker. She
stated caseloads can also be managed through a focus on
lowering duration of able-bodied workers.
Mr. Harris noted there are no position funding requests and 11
Ms. Haley concurred with Ms. Jaeckle's remarks. She also
stressed the importance of preparing individuals to continue
on a path of self-sufficiency. She highly praised Ms. Rogers
for her continued efforts.
Dr. Casey also stressed the importance of creating innovative
strategies to prepare able-bodied recipients with the skills
and knowledge to obtain lucrative employment.
II Discussion ensued relative to caseload and best practices to
manage and understand the capacity.
Mr. Winslow noted the Committee on the Future is currently
preparing a report relative to poverty growth in the county.
Mr. Holland stressed the importance of financial literacy and
work involvement.
Board members commended Ms. Rogers for her tremendous efforts
and suggested having dinner with members of the Social
Services Board, as well as staff.
Ms. Rogers expressed appreciation to the Board of Supervisors
for their continued support.,
3.A.4. MENTAL HEALTH SUPPORT SERVICES
Ms. Debbie Burcham presented an overview of the changes from
the FY2018 budget for Mental Health Support Services. She
stated the Community Services Board (CSB) system is seeing
increased regulations and oversight from primary funders, but
also more flexibility in the types of services that are
covered. She further stated the Special Revenue Fund will
assist the CSB by creating a flexible fund that will be used
for enhancements in programming to better meet the needs of
the populations the county is mandated to serve as well as
population growth.
Mr. Harris stated the recommendation as part of the budget is
to create a Special Revenue Fund that will house Mental
Health, a strategy that is used in other localities, to
revise a structure based on existing best practices. He
further stated programmatically, it provides Mental Health
the flexibility to respond to the ever-changing landscape as
well as being more financially self-sufficient.
In response to Mr. Elswick's question, Mr. Harris stated no
additional liabilities will occur as a result of the Special
Revenue Fund.
Mr. Elswick recommended discussing the addition of mental
health functions as part of the standard audit plan.
Mr. Harris noted the creation of the Special Revenue Fund for
Mental Health is not a brand new model for the county.
Discussion ensued relative to the management of the Special
Revenue Fund.
She stated the CSB is requesting six new positions, including
three mental health service coordinators, a registered nurse
a court clinician, and a speech language pathologist.
In response to Mr. Elswick's question, Ms. Burcham stated
there are currently no nurses in group homes. She further
stated the nurses available are for intermediate care
facilities.
Discussion ensued relative to the court clinician position,
originally funded through a grant from the Department of
Justice.
In regards to the future outlook, she stated the annual
operating budget of the CSB for FY2018 is $39.7 million, with
$11 million from the general fund and $19 million in Medicaid
revenue. She further stated in the near future., most of the
outside revenue will come through Medicaid managed-care
health plans, and the CSB will be looked to as the premier
behavioral health provider for complex individuals. She
stated with that will come an expectation of demonstrated
outcomes for improved health and lower healthcare costs.
Mr. Holland highly praised Ms. Burcham for her tremendous
efforts.
In response to Mr. Holland's questions, Ms. :Burcham stated
she is continually amazed by staff relative to the creation
of innovative programs. She further stated morale is good,
but workload is stressful. She stated a healthy training
budget is required to meet certification and licensure
requirements. She further stated all fields of public safety
services have a wonderful collaboration with Mental Health
Support Services.
3.A.5. COMPREHENSIVE SERVICES ACT
Ms. Karen Reilly -Jones presented an overview of the FY2018
budget for the Comprehensive Services Act. She stated the
Children's Service Act of Virginia - operating as
Comprehensive Services locally has been in place since 1993,
as a state program. She further stated 98 percent of CSA
services are for families and children who meet mandated
criteria set by the state. She stated cases are complex and
often served by multiple agencies, for example, the CSA
serves children who are in foster care, placed in private
treatment foster home, can be attending private special
education school based on their IEP, receiving community
behavior supports, while providing support services for the
family to reach the permanency goal of returning the child
home. She further stated over the past five years there has
been a significant growth in all services purchased by CSA.
for effective outcomes to support children in families and in
their communities. In conclusion, she stated the CSA plans to
move into the Smith -Wagner building by the end of the year
and vacate rented space.
Mr. Harris stated the purpose of the presentation is to
create some familiarity among the Board and the community
relative to the core functions of CSA. He further stated the
school division and Colonial Heights are a very large
contributor towards the total expenditures for services.
In response to Mr. Elswick's questions, Ms. Reilly -Jones
stated the state has a focus group whose mission is to make
school divisions aware of growing expenditures and trends.
She further stated the Community Policy and Management Team
and CSA staff oversee the program's budget and expenditures
as well monitor and promote purchased quality services. She
stated children diagnosed with Autism Spectrum Disorder is
the highest growing population being placed outside of the
school system. She further stated the school system makes the
determination if a child needs to be placed in a private
special education school based on their IEP.
In response to Ms. Jaeckle's question, Ms. Reilly -Jones
stated the school division is seeking funds for children
being placed in a regional program for autism.
In response to Mr. Holland's question, Ms. Reilly -Jones
stated her department is made up of six employees who
facilitate six teams between Chesterfield and Colonial
Heights of 30-40 people.
3.A.6. PARKS
Dr. James Worsley, accompanied by Mr. Jim Perdue, presented
an overview of the FY2018 budget for the Parks and Recreation
Department. He stated the goals are to sustain positive
momentum in the sports tourism market; enhance focus on
renovation and replacement of existing infrastructure; and
improve facility maintenance services. In regards to River
City Sportsplex, he stated day-to-day operating funds for the
facility totals $439,000. He further stated 100 percent is
offset from user fees and tournament revenue. He noted
tournament expenses, daily maintenance, one full-time
employee and seasonal part-time help are funded. He also
provided an update on site utilization.
In regards to revenues more than $439,000 for River City
Sportsplex, Mr. Harris stated those funds will be reserved
for future expenditures and will not become a subsidy to the
general fund. He further stated those funds will be reserved
for future site improvements.
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Ms. Jaeckle stressed the importance of maintaining system-
wide issues, especially the outside appearance of
recreational facilities.
Mr. Elswick noted Ettrick Park is in desperate need of lawn
maintenance and building renovations.
In response to remarks made by Ms. Jaeckle and Mr. Elswick
regarding facility improvements, Mr. Perdue highlighted park
improvement funding from the FY2018 CIP.
In closing, Dr. Worsley reviewed the future outlook of the
department which includes achieving national accreditation;
providing additional indoor program space; creating
recreational programs to address shifting demographics;
increasing outreach to underserved demographics; pursuing
community partnerships to provide unique recreation
opportunities; and providing professional development for
staff.
Mr. Elswick requested information relative to the future
vacancy of Beulah Elementary School, Matoaca Elementary
School and Enon Library and the conversion process of those
buildings.
Mr. Holland commended Dr. Worsley for his efforts relative to
the successfulness of regional tourism since the county took
over ownership of River City Sportsplex. He also stressed the
importance of education enhancement, lighting in county parks
and senior activities.
In response to Mr. Holland's question, Mr. Harris stated park
facilities are deemed public amenities and projected to be
included in a future bond referendum.
Mr. Holland stressed the importance of beautification of
county complexes and maintaining grounds maintenance at those
facilities.
In response to Mr. Winslow's question, Dr. Worsley stated
through the National Recreation and Park: Association,
the Commission for Accreditation of Park and Recreation
Agencies accredits park and recreation agencies for
excellence in operation and service.
Ms. Jaeckle commended the efforts of the Parks and Recreation
Department relative to the outreach to underserved
demographics in the Bensley area.
Dr. Casey noted General Services/Facilities, Transportation
and Schools would be making budget presentations today;
however, due to time restraints, other scheduled departmental
presentations would be made at the March 29 work session.
F1
assessment, he stated it will take approximately six months
to complete the assessments, generate reports and upload data
into a software system that generate specialized reports and
develop conceptual CIP plans for years into the future.
In response to Mr. Elswick's question, Mr. Bowles stated the
assessment will monitor the condition of county and school
facilities and a determination will be made relative to next
steps. He noted there was an assessment done several years
ago; however, the data collected was not very functional.
Discussion ensued relative to the logistics of the pilot
facility condition assessment.
Mr. Bowles then reviewed various priority projects which
include the Rogers Building HVAC replacement/envelope
improvements; boiler replacements - IST/Clover Hill Library;
HVAC replacement - PD Community Services building, LaParade
Library; HVAC replacement engineering/design - JVDR
Courthouse; fire alarm panel replacements; and paving/sealing
- county complex parking lots. He stated as part of the
department's comprehensive strategy to facilities management,
it is important to ensure that employees are positioned for
success and have the proper resources, tools and equipment to
do their jobs. He further stated the FY2018 budget includes
ongoing funding of $75,000 in the five-year plan for
equipment and vehicle replacement in Buildings and Grounds.
In recognition of transitioning workload and continued growth
in percentage of major maintenance projects and funding, he
stated the FY2018 budget also moves the Capital Projects team
to the general fund to ensure the department is maximizing
capital funds towards the completion of projects.
In response to Ms. Jaeckle's question regarding transfer
stations, Mr. Bowles recommended the addition of earlier
hours of operation, specifically 7:30 a.m. He stated 2 full-
time positions would be requested if the time change was
approved. He further stated adding a day of operation would
require 4 full-time positions, as well as contractual
equipment operation funding.
Discussion ensued relative to hours of operation and staffing
of county transfer stations.
Discussion ensued relative to the pilot facility condition
assessment.
Mr. Harris noted other scheduled departmental presentations
would be made at the March 29 work session.
3.A.9. TRANSPORTATION
Mr. Jesse Smith presented an overview of the FY2018 budget
for the Transportation Department. He identified national and
local trends in order to understand and adapt to community
IL needs. He highlighted the transportation vision for
highlighted community needs which include major road
widening; targeted safety improvements; integrated bicycle
and pedestrian facilities; sidewalk retrofits; and ride
sharing. He stated funding is key and stressed the importance
of applying for every source of funding.
In response to Ms. Jaeckle's remarks, Mr. Smit=h stated the
county's additional registration fee has been leveraged into
a $100 million Capital Improvement Program.
Ms. Jaeckle stressed the importance of dedicating a share of
future vehicle registration revenue into a dedicated
transportation fund.
In closing, Mr. Smith stressed the importance of the demand
for outpacing funding and plan implementation with available
funding sources.
Mr. Elswick noted members of the Commonwealth 'Transportation
Board were very complimentary of Mr. Smith and 'Transportation
staff, and their ability to adapt and understand the Smart
Scale scoring process.
In response to Mr. Winslow's question, Mr. Smith stated all
indications from the Commonwealth Transportation Board were
positive in regards to funding scenarios for Chesterfield
projects.
Ms. Jaeckle stated she believes transparency of
transportation projects are aligning with overall county
goals.
Mr. Dupler stressed the importance of the Board's presence at
future Commonwealth Transportation Board meetings.
Mr. Holland noted the goal of the Richmond Metropolitan
Transportation Authority to leverage additional funds for
future transportation projects. He stressed the importance of
maintaining and improving county secondary roads.
Dr. Casey presented a Police staffing analysis follow-up item
to the Board. He stated beyond the starting salary adjustment
and career development planned for FY2018, it would take
approximately an additional $262,000 to approach Henrico's
proposed FY2018 officer starting pay. He recommended
discussing the proposal at a future Board meeting.
Discussion ensued relative to the Police staffing analysis.
3.A.11. SCHOOLS
Dr. James Lane presented an overview of the FY2018 budget for
Schools. He stated the school division has a balanced five-
year plan designed to reinvest in Chesterfield County
schools. He further stated the division plans to provide
annual compensation increases to retain and recruit staff;
reduce class sizes and offer students more opportunities;
increase supports for students and create safer, more
nurturing learning environments; and replace the aging bus
fleet. In regards to reinvesting in public education, he
stated within the last six months, the division has provided
an additional reading teacher; a new math specialist; two
additional classroom teachers; dedicated instructional
coaches and assessment specialist; and a universal screener
to measure student progress.
In response to Mr. Elswick's questions regarding
accreditation, Dr. Lane stated there is a direct correlation
between the percentage of students in poverty and decreasing
test scores. He further stated the fairly new principal at
Ettrick Elementary has boosted family engagement. He stated
teachers accept positions at schools that struggle from a
performance standpoint and request transfers to schools
closer to their homes. He stressed the importance of creating
strategies for teacher stability and housing in those
particular areas of the county. He stated the school division
is monitoring schools teetering on the scale regarding
accreditation. He further stated a demographic shift, an
influx of poverty, and an increase of second -language
learners can have an impact on schools.
In response to Mr. Winslow's question regarding teetering
schools in jeopardy of not being accredited, Dr. Lane stated
45 positions are available for increased enrollment growth
and 28 positions for class size growth.
In response to Ms. Jaeckle's question regarding
accreditation, Dr. Lane stated tier service interventions are
important in order to continue to offer accredited schools
specific, valuable resources.
Ms. Jaeckle noted the demographics of Ettrick Elementary
School have remained the same for many years.
In response to Mr. Elswick's question, Dr. Lane stated a
denial of accreditation signals a failure to meet benchmarks
for four consecutive years. He further stated Ettrick
Elementary School is on the right trajectory because of the
implementation of key resources put in place.
Ms. Haley requested information related to the current and
pre -recession levels of reading specialists in the schools.
In response to Ms. Haley's request, Dr. Lane stated reading
specialist and math specialist positions are essential to a
schools' success.
Ms. Jaeckle stressed the importance of publicizing testing
result statistics of specific grade levels and the importance
of requesting additional funding from the state for students
who are unprepared academically and need additional
resources.
Mr. Holland expressed concerns relative to the demographics
of Falling Creek Middle School. He suggested using additional
resources in order to address educational deficiencies.
Dr. Lane clarified 43 percent of Falling Creek Middle School
students are not ESOL. He noted 86 percent of the school
students are of Hispanic/Latino/African American. descent.
Dr. Lane continued his presentation by stating the school
division announced approximately 30 innovation grant winners;
hired additional school-based administrators for split -campus
or high student enrollment purposes; added school-based
student support staff members such as social workers,
counselors and psychologists; and provided additional
elementary school coordinators of special education.
According to 2016-17 school year data, he stated 93 percent
of 61 county comprehensive schools are fully accredited; 91
percent of students who entered ninth grade in 2012 graduated
in four years; and nearly 55 percent of Chesterfield County's
class of 2016 graduated with a more rigorous advanced studies
diploma. He then highlighted recent enrollment and student
demographic trends.
Ms. Jaeckle expressed concerns relative to :students being
identified as "homeless."
In response to Ms. Jaeckle's question, Dr. Lane stated
students who live in a temporary situation can be identified
as "homeless".
In response to Ms. Haley's question, Dr. Lane stated two
positions were added under the School Pupil Placement
Director who investigate instances of students who reside
outside of the school district.
In response to Mr. Elswick's question, Dr. Lane stated he
believes many of the Hispanic and Latino families are living
in poverty, as well as being second -language learners.
In regards to teacher salaries, Dr. Lane stated Chesterfield
leads the way compared to the two largest local counties in
competition for teachers. He noted Chesterfield County Public
Schools ranks first on the experience scale in terms of
teachers with Bachelor's and Master's degrees.
In response to Ms. Jaeckle's question, Dr. Lane stated
_�___
-__-J_ --i-, }1a..' hPP_11 identified as a
9
9
In response to Mr. Winslow's questions, Dr. Lane stated there
is a wide scale range relative to principal salaries. He
noted currently there is no step scale for principal
Positions. He also noted his future proposal that will
include a step scale for principal salaries for principal
experience or above.
In response to Mr. Elswick's question, Dr. Lane stated new
minimum thresholds will be set for principals in order to be
competitive with surrounding localities. He highlighted
salary figures and stated principals earn $1,000 for every
year of experience and a 5 percent increase for earning a
doctorate degree and/or move into a 40 percent Title I
school.
In response to Mr. Winslow's question, Dr. Lane noted a 2
percent salary increase is proposed in the budget for
teachers. He stated the next step would be to address teacher
scale salary compression. He further stated even with the
compression issue, Chesterfield led on a scale in most places
to regional counterparts; however, principals across the
board were below the average.
Discussion ensued relative to principal experience and
turnover rates.
Dr. Lane reviewed other compensation areas, specifically
Chesterfield bus driver hourly rates and average assistant
principal salaries.
In response to Mr. Winslow's question, Dr. Lane stated there
are currently 7 percent of bus driver vacancies.
Dr. Lane then provided a review of the approved operating
budget. He stated the budget is balanced to the county -
provided target based on the Governor's introduced 2016-18
amendments; maintains commitments made in the five-year plan,
including a 2 -percent salary increase and additional teaching
positions; provides funding for a solvent supplemental
retirement plan; and begins to lay the groundwork for a new
strategic plan. He further stated the division continues to
invest in its workforce with nearly 85 percent of new funding
identified in the approved budget geared towards support
teachers and staff members. He stated there is a focus on
developing a path forward through a new plan by rewarding
employees with a competitive compensation plan; expanding a
mobile device initiative to elementary schools; expanding
social -emotional learning program (grant funded); introducing
skill -set development programs at middle schools (grant
funded); opening CodeRVA for high school students; and
continuing work on Early College Academies at high schools.
He further stated the approved Capital Improvement Plan
provides funding for continued work on construction and
renovation projects associated with the 2013 bond referendum;
pj` advances funding for planning for work to be done at
Mr. Chris Sorensen, Assistant Superintendent for Business and
Finance, stated the total operating fund revenue is projected
to increase by $23.7 million or 4 percent over the FY2017
adopted budget. He further stated revenue is based on
Governor's 2016-18 introduced amendments and represents a 6.3
percent increase from the FY2017 adopted budget; the county
transfer is projected to increase 3.8 percent (excluding
structural changes for county services); the state sales tax
remains flat; and the prior year revenue is increased
substantially due in part to planned use of debt reserve
funds. He stated county funding is a key revenue source for
the division and enables the division to customize programs
to meet the expectations of the community. He noted state
funding is largely based on the Standards of Quality.
In response to Mr. Winslow's question regarding prior year
revenue, Mr. Sorensen stated the Virginia Department of
Education produces report cards for schools which provide
information about student achievement, revenue and
expenditures. He further stated once the report is submitted
to the Department of Education, they track certain criteria
to produce the school's performance report card. He stated
for Schools' budget is comprised of appropriated categories
based on the state code.
Discussion ensued relative to the use of prior year revenue
and the revenue budget summary.
Mr. Sorensen then highlighted the expenditure budget summary
and reviewed the 10 -year revenue trend.
In response to Mr. Winslow's question, Mr. Sorenson stated
the School division will present their surplus to the Board
of Supervisors in May and plan for those dollars to be
dedicated to certain categories in the subsequent year.
Discussion ensued relative to unused revenues.
Mr. Sorensen then reviewed the five-year plan operating fund,
per -pupil cost and total cost per student comparison.
In response to Mr. Elswick's question, Mr. Sorensen stated
Chesterfield is the sixth largest locality in regards to
total cost per student. He further stated Henrico and
Virginia Beach would be the closest in comparison.
Mr. Sorensen stated the five-year planning process was
initiated with the combined leadership of the Board of
Supervisors and the School Board beginning in FY2015. He
further stated the plan is a great communication tool for the
parents and community. He stated it provides parents with
insight to future programs that are planned for their
children; allows parents to make decisions today that will
impact the overall instructional experience of their
children; allows the community to see the funding and program
priorities of the School Board; and demonstrates the
sustainability of programs.
r
Mr. Elswick stated the Board truly appropriated funds to
reduce the pupil -teacher ratio and asked the School Board to
honor those wishes.
Ms. Jaeckle stated the impacts of English-language learners
are prevalent in the Bermuda District and need to be raised
to a state level.
Dr. Siddiqi stated the number of ESOL students has grown
dramatically and the additional funding will need to be spent
in ESOL. He further stated there are many families who see
the need for the School division to provide additional
services.
Dr. Casey made note of the time.
Mr. Sorensen continued the presentation by reviewing funded
programs over time for budget planning and plans for
anticipated annual increases.
In response to Mr. Elswick's question regarding the Early
College Academy, Dr. Lane stated the target is 48 students
per grade level, which equates to roughly 1,800 students
total. He noted the program will not be geared solely to
specialty center students.
Discussion ensued relative to Early College Academy logistics
and the detailed proposal for the school system.
Mr. Sorensen reviewed school start times by stating the
Operations team continues to work on starting time scenarios.
He further stated planning is for the 2018-19 school year
change and analysis and fine tuning will occur until
implementation.
In response to Ms. Haley's question, Dr. Lane stated the
School Board did not adopt funding for school start times in
the five-year plan. He further stated creation of the most
fiscally conservative proposal was the goal.
Ms. Jaeckle expressed concerns relative to the two-tier
system and not including the proposal in the five-year plan.
Dr. Lane stated the new schedule would align nearly all
middle school schedules - four currently are on the first
tier and seven others are on the second tier. He further
stated $1.25 million will be the cost to build out the two-
tier system, two schools at a time. He noted the School Board
did not feel it was fiscally appropriate to put the proposal
in the five-year plan.
Mr. Elswick expressed concerns relative to overcrowding in
schools in the western part of the county. He stated he would
prefer that funding go toward reducing capacity of schools,
rather than changing school start times.
Discussion ensued relative to school start times and the
benefits and success of research relative to the proposal.
II Mr. Sorensen
Mr. Elswick and Mr. Holland requested additional information
relative to potential scenarios relative to the Supplemental
Retirement Program.
Reconvening in the Public Meeting Room:
7. INVOCATION
The Honorable Chris Winslow Clover Hill District Supervisor,
gave the invocation.
8. PLEDGE OF ALLEGIANCE
Eagle Scout Matthew Tignor led the Pledge of Allegiance of the
United States of America.
The following items, 4. Reports and 5. Fifteen -Minute Citizen
Comment Period, were moved from the afternoon agenda to the
evening agenda:
4. REPORTS
4.A. REPORT OF PLANNING COMMISSION SUBSTANTIAL ACCORD
DETERMINATION FOR CHESTERFIELD COUNTY PUBLIC SCHOOLS
(CASE 17PD0191) TO PERMIT A PUBLIC ELEMENTARY SCHOOL
(ENON ELEMENTARY SCHOOL REPLACEMENT) IN A RESIDENTIAL
(R-7) DISTRICT
4.B. REPORT OF PLANNING COMMISSION SUBSTANTIAL ACCORD
DETERMINATION FOR VERIZON WIRELESS (CASE 17PD0194) TO
PERMIT A SMALL CELL COMMUNICATION FACILITY IN A GENERAL
COMMERCIAL (C-5) DISTRICT
4.C. REPORT OF PLANNING COMMISSION SUBSTANTIAL ACCORD
DETERMINATION FOR CHESTERFIELD COUNTY DEPARTMENT OF
YOUTH PLANNING AND DEVELOPMENT (CASE 17PD0199) TO
PERMIT A CHILD ADVOCACY CENTER IN A COMMUNITY BUSINESS
(C-3) DISTRICT
The Board took no action on the following reports: a Report
of Planning Commission Substantial Accord Determination for
Chesterfield County Public Schools (Cse 17PD0191) to Permit a
Public Elementary School (Enon Elementary School Replacement)
in a Residential (R-7) District; a Report of Planning
Commission Substantial Accord Determination for Verizon
Wireless (Case 17PD0194) to Permit a Small Cell Communication
Facility in a General Commercial (C-5) District; and a Report
of Planning Commission Substantial Accord Determination for
Chesterfield County Department of Youth Planning and
9. COUNTY ADMINISTRATION UPDATE
9.A. EVERYDAY EXCELLENCE - CHIEF EDWARD L. SENTER, JR.,
GLENN A. GAINES LEADERSHIP LEGACY AWARD
• Dr. Casey announced The Virginia Fire Chiefs Association
recently recognized Chesterfield County Fire Chief
Edward "Loy" Senter, Jr. with its highest honor, the
Glenn A. Gaines Leadership Legacy Award. He stated the
award recognizes an individual for their efforts to
advance the fire service in the commonwealth and
exemplifies the integrity, commitment to excellence and
leadership attributes. He offered his congratulations to
Chief Senter and the men and women of the Chesterfield
Fire/EMS Department for the everyday excellence they
deliver to the community.
Ms. Jaeckle and Mr. Elswick both congratulated Chief Senter
on his prestigious award.
9.B. OTHER COUNTY ADMINISTRATION UPDATES
• Dr. Casey introduced Mr. Al Pace, new Assistant Director
of General Services. Mr. Pace served as the Director of
Defense Contract Management Agency's Facilities and
Logistics Division since 2014.
• Dr. Casey announced staff members of Henricus Historical
Park were recognized at the Virginia General Assembly on
February 22nd by Delegate Riley Ingram in commemoration
of the 400th anniversary of the death of the famous
Pocahontas. He stated on March 21, 2017, commemorative
activities will be held in Gravesend, England, the place
of Pocahontas' death.
• Dr. Casey was pleased to report that Rockwood Nature
Center ranked 6th on Best of Virginia's Top Ten list of
nature centers in the state. He stated the article
highlighted the variety of programs the nature center
offers, including pre-school programs, scout badges and
archery classes.
10. BOARD MEMBER REPORTS
Mr. Holland announced the Dale District will hold two
community meetings regarding the proposed FY2018 budget on
March 22 at 2:00 p.m. at the Collegiate School Aquatics
Center and at 7:00 p.m. at St. Luke's United Methodist
Church.
Ms. Haley announced the Midlothian District will hold a joint
community meeting with Dr. Javaid Siddiqi regarding the
proposed FY2018 budget on March 16 at 7:00 p.m. at Midlothian
Middle School.
Mr. Winslow
Creek Baptist Church and a joint community meeting with the
Clover Hill District at 7:00 p.m. at CCTC at Hull.
Ms. Jaeckle announced the Bermuda District will hold two
joint community meetings with Ms. Carrie Coyner regarding the
proposed FY2018 budget on March 20 at 7:00 p.m. at Ironbridge
Sports Park and on March 21 at 7:00 p.m. at First Baptist
Church - Centralia.
11. RESOLUTIONS AND SPECIAL RECOGNITIONS
11.A. RECOGNIZING BOY SCOUTS UPON ATTAINING THE RANK OF
EAGLE SCOUT
Ms. Pollard introduced Mr. Maddison Layne Furman, Mr. Matthew
William Tignor, Mr. Nikolas Isaac Churchill, Mr. Micah
Alexander Broussard, Mr. Matthew D.B. Wasikiewi.cz, Mr. Blake
Owen Hall and Mr. William John Bramlet, who were present to
receive their resolutions.
On motion of Mr. Winslow, seconded by Mr. Elswick, the Board
adopted the following resolution:
WHEREAS, the Boy Scouts of America was incorporated by
Mr. William D. Boyce on February 8, 1910, and was chartered
by Congress in 1916; and
WHEREAS, the Boy Scouts of America was founded to build
character, provide citizenship training and promote physical
fitness; and
WHEREAS, after earning at least 21 merit badges in a
wide variety of skills including leadership, service and
outdoor life, serving in a leadership position in a troop,
carrying out a service project beneficial to their community,
being active in the troop, demonstrating Scout spirit, and
living up to the Scout Oath and Law, Mr. Maddison Layne
Furman, Troop 840, sponsored by Saint Michael's Episcopal
Church; Mr. Matthew William Tignor and Mr. Nikolas Isaac
Churchill, both of Troop 876, sponsored by Mount Pisgah
United Methodist Church; Mr. Micah Alexander Broussard, Mr.
Matthew D.B. Wasikiewicz and Mr. Blake Owen Hall, all of
Troop 897, also sponsored by Mount Pisgah United Methodist
Church, and Mr. William John Bramlet, Troop 555, sponsored by
new Hanover Presbyterian Church, have accomplished those high
standards of commitment and have reached the long -sought goal
of Eagle Scout, which is received by only four percent of
those individuals entering the Scouting movement; and
WHEREAS, growing through their experiences in Scouting,
learning the lessons of responsible citizenship, and
endeavoring to prepare themselves for a role as leaders in
society, Maddison, Matthew, Niko, Micah, Matthew, Blake and
William have distinguished themselves as members of a new
generation of prepared young citizens of whom we can all be
very proud.
hat the Chesterfield
Ms. Haley, Mr. Winslow and Mr. Elswick presented the executed
resolutions and patches to each Eagle Scout, accompanied by
members of their families, congratulated them on their
outstanding achievements and wished them well in future
endeavors.
Each Eagle Scout provided details of their Eagle Scout
project and expressed appreciation to their families and
friends for their support.
11.B. RECOGNIZING MR. LAWRENCE C. HAAKE, III FOR HIS
SERVICE TO CHESTERFIELD COUNTY
Mr. Lassiter introduced Mr. Lawrence C. Haake, who was
present to receive the resolution.
On motion of Mr. Holland, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, Mr. Lawrence C. Haake, III was appointed
Chesterfield County's General Registrar and Director of
Elections, on April 1, 1995; and
WHEREAS, Mr. Haake was responsible for overseeing the
daily operations of the voter registration office and the
elections in Chesterfield County; and
WHEREAS, Mr. Haake was instrumental in implementing the
National Voter Registration Act in 1996, which caused a
significant change in work flow and work volume in voter
registration and list maintenance; and
WHEREAS, in 2001 Mr. Haake was appointed by the Virginia
Senate to serve on the Joint Subcommittee Studying Virginia's
Election Process and Voting Technologies; and
WHEREAS, in 2002, Mr. Haake's development of the
Election Results and Voter Verification (ERVV) software was
the recipient of an award for Chesterfield County from the
National Association of Counties; and
WHEREAS, in 2008, Mr. Haake was a pioneering user of
Electronic Poll Books in the state; and
WHEREAS, in 2005, Mr. Haake implemented the requirements
of the Help America Vote Act, which included transitioning
Chesterfield County to an optical scan voting system and
ensuring that all voting precincts were handicap accessible;
and
WHEREAS, Mr. Haake worked with the national election
organization, the Election Center, to establish in 2005 the
Virginia Registered Election Official urofessinnal
WHEREAS, Mr. Haake received the Gold Star award from the
Voter Registrars' Association of Virginia in 2013 for his
dedication and work for the electoral process on behalf of
all registrars; and
WHEREAS, Mr. Haake was appointed to the General
Registrar/Electoral Board Workgroup in 2014 by the State
Board of Elections to review the duties and responsibilities
of local electoral boards and general registrars; and
WHEREAS, Mr. Haake received the 2016 award from the
Virginia Electoral Board Association named in honor of former
Secretary of the State Board of Elections Jean Jensen and
former Lieutenant Governor John Hager - the Jensen -Hager Best
Practices Award for exemplary work and service to the
election community; and
WHEREAS, Mr. Haake routinely testified before the
Privileges and Elections Committees of the Virginia House of
Delegates and the Virginia Senate regarding proposed law
changes to the Virginia electoral system; and
WHEREAS, having devoted 22 years of public service to
the citizens of Chesterfield County, including managing six
presidential elections, Mr. Haake has exemplified outstanding
leadership, wisdom, vision, and dedication.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 15th day of March 2017, on
the occasion of his retirement, publicly recognizes the
exemplary career achievements of Mr. Lawrence C. Haake, III,
thanks him for innumerable contributions to the citizens of
Chesterfield County and the Commonwealth of Virginia, and
extends to him heartfelt appreciation and warmest wishes.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Mr. Haake and that this resolution
be permanently recorded among the papers of this Board of
Supervisors of Chesterfield County, Virginia.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
Ms. Jaeckle presented the executed resolution to Mr. Haake
and commended him on his many years of loyal and committed
service to Chesterfield County.
Ms. Haley, Mr. Winslow, Mr. Elswick and Mr. Holland commended
Mr. Haake for his many contributions to the community and
outstanding service to the county, and wished him well in his
retirement.
I
12. NEW BUSINESS
12.A. CONSENT ITEMS
12.A.1. ADOPTION OF RESOLUTIONS
12.A.1.a. RECOGNIZING COUNTY EMPLOYEES UPON THEIR RETIREMENT
12.A.l.a.l. FIREFIGHTER TIMOTHY A. LLOYD, FIRE AND
EMERGENCY MEDICAL SERVICES DEPARTMENT
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
adopted the following resolution:
WHEREAS, Firefighter Timothy A. Lloyd retired from the
Chesterfield Fire and Emergency Medical Services Department,
Chesterfield County, on March 1, 2017; and
WHEREAS, Firefighter Lloyd started his career in Recruit
School #24 in 1993 and has faithfully served the County of
Chesterfield and its citizens for over 23 years in various
assignments as a firefighter at the Midlothian, Dale,
Matoaca, Manchester, and Winterpock Fire and EMS Stations;
and
WHEREAS, while assigned at the Dale Fire Station #11 and
overseeing the medical oxygen shop, Firefighter Lloyd applied
his extensive knowledge of small engine repair and
maintenance toward the creation of the chain saw shop in
1999; and
WHEREAS, Firefighter Lloyd advanced in the career
development program as a firefighter specialist in August
2008; and
WHEREAS, Firefighter Lloyd was recognized with an EMS
Unit Citation Award for his extraordinary teamwork and care
in assisting a patient in cardiac arrest in June 1996; and
WHEREAS, Firefighter Lloyd was recognized with a Unit
Citation Award for his extraordinary teamwork involving a
rescue of two individuals who were in their vehicle trapped
in flood waters from heavy rainfall causing creeks and
streams to overflow in May 2003; and
WHEREAS, Firefighter Lloyd was recognized with an EMS
Unit Citation Award for his extraordinary teamwork and care
provided to a patient in severe respiratory distress in July
2004; and
WHEREAS, Firefighter Lloyd was recognized with an EMS
Unit Citation Award for his extraordinary teamwork as a
result of his actions during an accident involving a
motorcycle in April 2005; and
WHEREAS, Firefighter Lloyd was recognized with a Unit
Lifesave Award for the effective teamwork and lifesaving
measures for a diabetic patient who went into cardiac arrest
in April 2015.
12.A.1.a.2.
MR. RAMABHAI K. PANCHASARA, UTILITIES DEPARTMENT
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
adopted the following resolution:
WHEREAS, Mr. Panchasara will retire from the
Chesterfield County Utilities Department on April 1, 2017;
and
WHEREAS, Mr. Panchasara began his public service with
the Chesterfield County Utilities Department on April 27,
1992, as the laboratory supervisor for both the Proctors
Creek and Falling Creek Wastewater Treatment Plants; and
WHEREAS, Mr. Panchasara directed the day-to-day
operation and maintenance activities of the wastewater
treatment laboratory during periods of regulatory change and
new laboratory standards; and
WHEREAS, Mr. Panchasara's experience and knowledge was
instrumental in the development of standard protocols for
routine and special sampling events, quality assurance and
control procedures for the laboratory and compliance
reporting for existing and emerging regulations; and
WHEREAS, Mr. Panchasara coordinated the laboratory
effort to support the industrial pretreatment program, the
compliance of the wastewater treatment plants, the biosolids
program, operations at the plants and various special
projects; and
WHEREAS, Mr. Panchasara's leadership was instrumental in
supporting the professional development of staff and
providing cross -training, thereby improving the flexibility
and responsiveness of the lab to meet the needs of the
treatment plants; and
WHEREAS, Mr. Panchasara was highly respected and liked
by his supervisors, peers and coworkers and displayed
dependability, aptitude, good character and values throughout
his career; and
WHEREAS, Mr. Panchasara assumed extra duties, including
assisting the treatment plants when staff were not available
and volunteering to serve on interdepartmental committees;
and
WHEREAS, Mr. Panchasara has provided his knowledge and
expertise to the regulatory community to ensure that
Chesterfield County remained aware of the varying regulations
which govern compliance; and
WHEREAS, Mr. Panchasara extended his expertise to state I
9
WHEREAS, Mr. Panchasara contributed to the department's
role of being a responsible steward of the environment by
aiding the staff at the treatment plant with regulatory
compliance sampling during normal hours and tirelessly
afterhours; and
WHEREAS, Mr. Panchasara acted as an exemplary steward of
the public trust by providing exceptional oversight of the
laboratory and observing best practices that enabled the lab
to operate in the most cost-effective manner; and
WHEREAS, Mr. Panchasara's commitment to excellence
resulted in numerous commendations from the Virginia
Department of Environmental Quality for the quality of the
lab work, protocols and procedures of the department's
wastewater laboratories.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes Mr. Ramabhai K.
Panchasara and extends on behalf of its members and citizens
of Chesterfield County, appreciation for over 24 years of
exceptional service to the county.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.A.1.b. RECOGNIZING APRIL AS "CHILD ABUSE PREVENTION
MONTH" IN CHESTERFIELD COUNTY
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
adopted the following resolution:
WHEREAS, our children are our most valuable resource, and
need our help to grow socially and emotionally into
responsible, productive, community -minded adults; and
WHEREAS, finding solutions to child abuse depends on
involvement throughout the community to protect all children,
to respond to abuse, and to support and promote healthy
families; and
WHEREAS, the emotional, psychological, and physical
effects of child abuse and neglect have immediate, as well as
long-term impact on the family, the community, and future
generations; and
WHEREAS, children raised in safe and nurturing homes
strengthen our county, and all citizens should be partners in
helping to prevent child abuse and neglect; and
WHEREAS, community collaborations such as the
Chesterfield -Colonial Heights Positive Parenting Coalition,
whose mission is to educate, support and empower
professionals to assist families in achieving their full
potential, contribute to strenathanari fmmil� --A
WHEREAS, parents have the most critical influence on
their children's development and need community support and
education in celebrating the jobs and negotiating the
challenges of parenting.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the month of April as
"Child Abuse Prevention Month" in Chesterfield County, and
encourages all citizens to participate in appropriate
programs and activities that help protect our community's
children.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.A.1.c.
RECOGNIZING MR. WILLIAM D. FOULDS UPON ATTAINING
THE RANK OF EAGLE SCOUT
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
adopted the following resolution:
WHEREAS, the Boy Scouts of America was incorporated by
Mr. William D. Boyce on February 8, 1910, and was chartered
by Congress in 1916; and
WHEREAS, the Boy Scouts of America was founded to build
character, provide citizenship training and promote physical
fitness; and
WHEREAS, after earning at least twenty-one merit badges
in a wide variety of skills including leadership, service and
outdoor life, serving in a leadership position in a troop,
carrying out a service project beneficial to his community,
being active in the troop, demonstrating Scout spirit, and
living up to the Scout Oath and Law, Mr. William D. Foulds,
Troop 876, sponsored by Mount Pisgah United Methodist Church,
has accomplished those high standards of commitment and has
reached the long -sought goal of Eagle Scout, which is
received by only four percent of those individuals entering
the Scouting movement; and
WHEREAS, growing through his experiences in Scouting,
learning the lessons of responsible citizenship, and
endeavoring to prepare himself for a role as a leader in
society, William has distinguished himself as a member of a
new generation of prepared young citizens of whom we can all
be very proud.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes Mr. William D. Foulds,
extends congratulations on his attainment of Eagle Scout, and
=ni-n riwi atqe-TPq the crood fortune of the county to have such an
F]
9
12.A.1.d. RECOGNIZING THE 400TH ANNIVERSARY OF POCAHONTAS'
DEATH IN GRAVESHAM BOROUGH, ENGLAND
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
adopted the following resolution:
WHEREAS, Pocahontas was reportedly one of Virginia
Indian Chief Powhatan's favorite children and was named
Matoaka upon her birth in the 1590's, and called Pocahontas
as her tribal nickname; and
WHEREAS, Pocahontas was taken to Sir Thomas Dale at
Henricus, the site of the second permanent English settlement
in Virginia, by Captain Samuel Argall in 1613; and
WHEREAS, while living at Henricus, Pocahontas studied
Christianity under the Reverend Alexander Whitaker, was
baptized and took the Christian name Rebecca; and
WHEREAS, in 1614, Pocahontas married John Rolfe, and
following their marriage, Powhatan agreed to an alliance that
brought peace between the Indians and English settlers that
lasted until March 22, 1622; and
WHEREAS, in 1616, Sir Thomas Dale, on behalf of the
Virginia Company, brought Pocahontas, her husband and infant
son, Thomas to England, where she was presented to London
society as an Indian princess, and during the nine months she
was in England, she visited many places including Brentford
and Syon Park, the residence of the 9th Earl of
Northumberland; and
WHEREAS, in 1617, the Rolfes set sail for Virginia, but
Pocahontas became ill and was taken off the ship at
Gravesend; and
WHEREAS, Pocahontas died in Gravesham at the young age
of 22, and was buried on March 21, 1617, at St. George's
Church; and
WHEREAS, to acknowledge the historical connection
centered around the life and legacy of Pocahontas, a twinning
relationship was established between the Borough of
Gravesham, England and Chesterfield County in July 2005; and
WHEREAS, the twinning relationship was designed to
promote international friendship and understanding through
education, tourism and economic development opportunities
between the two localities; and
WHEREAS, a major focus of the twinning relationship has
been an exchange between residents, students and staff of
Gravesham Borough and Chesterfield County; and
WHEREAS, Chesterfield County and Gravesham Borough have
continued this relationship since 2005 through Gravesham
Civic and Twinning visits to Chesterfield County in December
2005, May 2007, September 2011, April 2014 and May 2016; and
11 _ WHEREAS, Chesterfield County sent a Civic delectation and
WHEREAS, Chesterfield County Civic and Twinning
delegations were invited by Gravesham Borough to commemorate
the 400th anniversary of Pocahontas, legacy; and delegates
will spend a memorable week remembering this remarkable young
woman who brought our .two countries together and helped to
ease tensions between Native Americans and English settlers;
and
WHEREAS, Sixty-five Chesterfield County middle school
students participated with Gravesham students in a project to
celebrate the legacy of Pocahontas by designing a flag that
best represented her achievements during her lifetime; and
WHEREAS, two versions of this flag will be created; one
to fly in Gravesham and one to bring back to Virginia to fly
at Henricus Historical Park, where Pocahontas once lived.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 15th day of March 2017,
publicly acknowledges the long-standing twinning relationship
between Chesterfield County and the Town of Gravesend and the
Borough of Gravesham, England, and recognizes its efforts to
commemorate the life and legacy of Pocahontas on the 400th
anniversary of her death.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be provided to the Mayor of Gravesend, England and
to the Chairperson of the Borough of Gravesham, England to
recognize the peace that Pocahontas inspired between two
vastly different cultures that helped to form the foundations
of the special relationship which exists between our
countries to this day.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.A.2. TRANSFER AND APPROPRIATION OF FUNDS AND
AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT FOR
THE JESSUP ROAD ROUTE 10 TO PINELAND ROAD
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
took the following actions for the Jessup Road (Route 10 to
Pineland Road) Realignment Project:
1. Transferred and appropriated $246,838.40 from the
Utility Department Betterment funds;
2. Transferred and appropriated $576,791 from the Cash
Proffer Shed 9 funds;
3.Transferred $82,217.05 in county appropriations and
$82,217.05 in anticipated VDOT reimbursements from the
completed Cogbill Road Sidewalk project;
4. Appropriated $68,936.50 in additional developer
contributions;
5. Authorized the County Administrator to request the
Department of Transportation (VDOT) to transfer the
balance of revenue sharing funds from the completed
Cogbill Road sidewalk project to the Jessup Road (Route
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12.A.3. REQUESTS FOR ENTERTAINMENT FESTIVAL PERMITS
12.A.3.a. FROM LAURIN C. WILLIS AND SLAP PRODUCTIONS, LLC TO
CONDUCT THE CENTRAL VIRGINIA SPRING BREW THING AT
CHESTERFIELD TOWNE CENTER
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
approved the request of Laurin C. Willis and SLAP
Productions, LLC for an entertainment festival permit to
conduct the Central Virginia Spring Brew Thing at
Chesterfield Towne Center on Saturday, April 1, 2017, subject
to the conditions.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.A.3.b. FROM PREMIUM SHOWS OF AMERICA, INCORPORATED TO
CONDUCT A CARNIVAL AT THE JEFFERSON DAVIS FLEA
MARKET
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
approved the request of Premium Shows of America, Inc., for
an entertainment festival permit to conduct a carnival at the
Jefferson Davis Flea Market from April 6 through April 16,
2017, subject to the conditions.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.A.3.c. FROM REITHOFFER SHOWS, INCORPORATED TO CONDUCT A
CARNIVAL AT THE JEFFERSON DAVIS FLEA MARKET
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
approved the request of Reithoffer Shows, Inc., for an
entertainment festival permit to conduct a carnival at the
Jefferson Davis Flea Market from May 25 through June 4, 2017,
subject to the conditions.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.A.3.d. FROM COLE SHOWS AMUSEMENT COMPANY, INCORPORATED TO
CONDUCT A CARNIVAL AT THE JEFFERSON DAVIS FLEA
MARKET
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
approved the request of Cole Shows Amusement Company, Inc.,
for an entertainment festival permit to conduct a carnival at
the Jefferson Davis Flea Market from May 3 through May 14,
2017, subject to the conditions.
12.A.4.
APPROVAL OF POLICE MUTUAL AID JOINT AVIATION
AGREEMENT BETWEEN THE COUNTY OF CHESTERFIELD, COUNTY
OF HENRICO AND THE CITY OF RICHMOND
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
authorized the Chief of Police to execute the Police Mutual
Aid Joint Aviation Agreement on behalf of the Chesterfield
County Police Department. (It is noted a copy of the
agreement is filed with the papers of this Board.)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.A.5. CONSIDERATION OF REQUEST OF CUSTOM METAL FABRICATION
TO MODIFY AIRPORT INDUSTRIAL PARK RESTRICTIVE
COVENANTS RELATING TO SETBACKS AT 7601 WHITEPINE ROAD
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
approved a request by Custom Metal Fabrication to modify the
Airport Industrial Park Restrictive Covenants relating to the
fifty -foot front yard setback, the twenty -five-foot side yard
setback, and the thirty-foot rear yard setback at 7601
Whitepine Road.
Ayes:
Nays:
12.A.6.
Jaeckle, Haley, Winslow, Holland and Elswick.
None.
12.A.6.a.
TRANSFER OF DISTRICT IMPROVEMENT FUNDS
FROM THE BERMUDA DISTRICT IMPROVEMENT FUND TO THE
PARKS AND RECREATION DEPARTMENT TO MAKE RENOVATIONS
AT THE SOFTBALL AND BASEBALL FIELDS AT THOMAS DALE
HIGH SCHOOL
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
transferred $15,621 from the Bermuda District Improvement
Fund to the Chesterfield County Department of Parks and
Recreation to make renovations at the softball and baseball
fields at Thomas Dale High School.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.A.6.b.
FROM THE DALE DISTRICT IMPROVEMENT FUND TO THE
SCHOOL BOARD TO PURCHASE LIGHT POLE FLAGS FOR
MEADOWBROOK HIGH SCHOOL
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
transferred $2,000 from the Dale District Improvement Fund to
the Chesterfield County School Board to purchase light pole
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12.A.7. APPROVAL OF LEASE WITH CHESTERFIELD BAPTIST CHURCH
TO PROVIDE SENIOR CITIZEN PROGRAMS
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
authorized the County Administrator to enter into a lease
agreement with Chesterfield Baptist Church to provide senior
citizen programs.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.A.8. AWARD OF CONSTRUCTION CONTRACT FOR IRVIN J. HORNER
PARK PHASE II AND TRANSFER AND APPROPRIATION OF
FUNDS FOR THE PROJECT
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
authorized the Director of Purchasing to award and execute a
construction contract with Loughridge and Company LLC for
Irvin J. Horner Park Phase II in the amount of $2,934,300,
and authorized the County Administrator to transfer all
existing Horner Park funding to the main project account,
transfer $100,000 from the Park Planning account, and
transfer and appropriate $200,000 in additional funding from
the reserve for future capital improvements.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.A.9. CONVEYANCE OF EASEMENT TO VIRGINIA ELECTRIC AND
POWER COMPANY TO EXTEND SERVICE TO A MOBILE TRAILER
REQUIRED FOR THE PROVIDENCE MIDDLE SCHOOL PROJECT
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute an agreement with Virginia
Electric and Power Company for a 15 -foot underground easement
to extend service to a mobile trailer required for the
Providence Middle School renovation project. (It is noted a
copy of the plat is filed with the papers of this Board.)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.A.10. ACCEPTANCE OF STATE ROADS
On motion of Mr. Holland, second by Mr. Elswick, the Board
adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Section 33.2-705, Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Magnolia Green Section L
Type Change to the Secondary System miles of State Highways:
Addition
Reason for Change: New subdivision street
Pursuant to Code of Virginia Statute: §33.2-705
Street Name and/or Route Number
• Ladybells Place, State Route Number 7919
From: Ladybells Drive, (Route 7918)
To: The cul-de-sac, a distance of: 0.05 miles.
Recordation Reference: Plat Book 226, Page 90
Right of Way width (feet) = 40
• Ladybells Place, State Route Number 7919
From: Ladybells Drive, (Route 7918)
To: The cul-de-sac, a distance of: 0.11 miles.
Recordation Reference: Plat Book 226, Page 90
Right of Way width (feet) = 40
• Ladybells Drive, State Route Number 7918
From: Championship Crossing, (Route 7540)
To: Ladybells Place, (Route 7919), a distance of: 0.09
miles.
Recordation Reference: Plat Book 226, Page 90
Right of Way width (feet) = 40
And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
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AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Hallsley Section 14
Type Change to the Secondary System miles of State Highways:
Addition
Reason for Change: New subdivision street
Pursuant to Code of Virginia Statute: §33.2-705
Street Name and/or Route Number
Old Castle Road, State Route Number 7897
From: Colwyn Bay Drive, (Route 7923)
To: The End of State Maintenance, a distance of: 0.01
miles.
Recordation Reference: Plat Book 231, PG 71
Right of Way width (feet) = 44
• Old Castle Road, State Route Number 7897
From: 0.01 miles south of Binley Road, (Route 7890)
To: Colwyn Bay Drive, (Route 7923), a distance of: 0.15
miles.
Recordation Reference: Plat Book 231, PG 71
Right of Way width (feet) = 44
• Colwyn Bay Drive, State Route Number 7923
From: Old Castle Road, (Route 7897)
To: The End of State Maintenance, a distance of: 0.05
miles.
Recordation Reference: Plat Book 231, PG 71
Right of Way width (feet) = 44
And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Section 33.2-705, Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
Project/Subdivision: Hallsley Section 13
Type Change to the Secondary System miles of State Highways:
Addition
Reason for Change: New subdivision street
Pursuant to Code of Virginia Statute: §33.2-705
Street Name and/or Route Number
• Binley Road, State Route Number 7890
From: 0.03 miles east of Webster Crescent, (Route 7888)
To: Old Castle Road, (Route 7897), a distance of: 0.29 miles
Recordation Reference: Plat Book 231, Page 57
Right of Way width (feet) = 44
• Old Castle Road, State Route Number 7897
From: Binley Road, (Route 7890)
To: The End of State Maintenance, a distance of: 0.01 miles.
Recordation Reference: Plat Book 231, Page 57
Right of Way width (feet) = 44
• Binley Road, State Route Number 7890
From: Old Castle Road, (Route 7897)
To: 0.03 miles west of Old Castle Road, (Route 7897), a
distance of: 0.03 miles.
Recordation Reference: Plat Book 231, Page 57
Right of Way width (feet) = 44
And, further, the Board adopted the following resolution:
WHEREAS, the street described below is shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
street meets the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the street
described below to the secondary system of state highways,
pursuant to Section 33.2-705, Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Charleston Village at Magnolia Green
TvDe Chanqe to the Secondary System miles of State Highways:
Addition
eason or Change: New subdivision street
-- --i a-- 1 .-A- —F XT,—r,= ctn+--I,+-er 611-9-705
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And, further, the Board adopted the following resolution:
WHEREAS, the street described below is shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
street meets the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the street
described below to the secondary system of state highways,
pursuant to Section 33.2-705, Code of Virginia, and the
Department s Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: The Preserve at Old Gun Section A
Type Change to the Secondary System miles of State Highways:
Addition
Reason for Change: New subdivision street
Pursuant to Code of Virginia Statute: §33.2-705
Street Name and/or Route Number
• Capwell Drive, State Route Number 7920
From: Old Gun Road West, (Route 673)
To: The cul-de-sac, a distance of: 0.14 miles.
Recordation Reference: Plat Book 208, Page 81
Right of Way width (feet) = 40
And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of crarA hinhT.7=[TQ
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Cambria Cove Section 2
Type Change to the Secondary System miles of State Highways:
Addition
Reason for Change: New subdivision street
Pursuant to Code of Virginia Statute: §33.2-705
Street Name and/or Route Number
• Cambria Cove Boulevard, State Route Number 7568
From: 0.08 miles west of Island Park Court, (Route 7569)
To: The End of State Maintenance, a distance of: 0.03
miles.
Recordation Reference: Plat Book 235, Page 84
Right of Way width (feet) = 53
• Cambria Cove Boulevard, State Route Number 7568
From: 0.06 miles west of Island Park Court, (Route 7569)
To: 0.08 miles west of Island Park Court, (Route 7569), a
distance of: 0.02 miles.
Recordation Reference: Plat Book 235, Page 84
Right of Way width (feet) = 50
• Cambria Cove Boulevard, State Route Number 7568
From: 0.04 miles west of Island Park Court, (Route 7569)
To: 0.06 miles west of Island Park Court, (Route 7569), a
distance of: 0.02 miles.
Recordation Reference: Plat Book 235, Page 84
Right of Way width (feet) = 50
• Cambria Cove Court, State Route Number 7921
From: Cambria Cove Boulevard, (Route 7568)
To: Cambria Cove Boulevard, (Route 7568), a distance of:
0.04 miles.
Recordation Reference: Plat Book 235, Page 84
Right of Way width (feet) = Varies
And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests 11
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AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Magnolia Green Parkway Extension Phase
1
Type Change to the Secondary System miles of State Highways:
Addition
Reason for Change: New subdivision street
Pursuant to Code of Virginia Statute: §33.2-705
Street Name and/or Route Number
• Magnolia Green Parkway, State Route Number 7692
From: 0.01 miles west of Championship Crossing, (Route 7540)
To: 0.05 miles west of Championship Crossing, (Route 7540),
a distance of: 0.04 miles.
Recordation Reference: Deed Book 10756, Page 787
Right of Way width (feet) = 117
• Wynstone Park Lane, State Route Number 7917
From: Magnolia Green Parkway, (Route 7692)
To: The End of State Maintenance, a distance of: 0.01
miles.
Recordation Reference: Deed Book 10756, Page 787
Right of Way width (feet) = 50
• Magnolia Green Parkway, State Route Number 7692
From: Emerald Point Vista, (Route 7916)
To: The End of State Maintenance, a distance of: 0.01
miles.
Recordation Reference: Deed Book 10756, Page 787
Right of Way width (feet) = 117
• Magnolia Green Parkway, State Route Number 7692
From: 0.05 miles west of Championship Crossing, (Route 7540)
To: 0.11 miles west of Championship Crossing, (Route 7540),
a distance of: 0.06 miles.
Recordation Reference: Deed Book 10756, Page 787
Right of Way width (feet) = 117
• Magnolia Green Parkway, State Route Number 7692
From: 0.11 miles west of Championship Crossing, (Route 7540)
To: Emerald Point Vista, (Route 7916), a distance of: 0.05
miles.
Recordation Reference: Deed Book 10756, Page 787
Right of Way width (feet) = 117
• Emerald Point Vista, State Route Number 7916
From: Magnolia Green Parkway, (Route 7692)
To: The End of State Maintenance, a distance of: 0.01
miles.
Recordation Reference: Deed Book 10756, Page 787
Right of Way width (feet) = 50
12.A.11. ACCEPTANCE AND APPROPRIATION OF DEPARTMENT OF
CRIMINAL JUSTICE SERVICES GRANT AWARD FOR A JAIL
MENTAL HEALTH PROGRAM
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
authorized the County Administrator to accept and appropriate
the Department of Criminal Justice Services Grant award of
$416,281 for a Jail Mental Health Program at the Chesterfield
County Jail.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
13. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
Ms. Adrienne Coxe expressed concerns relative to the
reduction of trips relative to 64x Stony Point Express and
the new proposed GRTC bus plan. She urged the county to
consider sharing the route with the City of Richmond.
Ms. Margaret Rittenhouse expressed concerns relative to the
reduction of trips relative to 64x Stony Point Express and
the new proposed GRTC bus plan. She urged the county to
consider sharing the route with the City of Richmond.
Mr. Matt Haines expressed concerns relative to the reduction
of trips relative to 64x Stony Point Express and the new
proposed GRTC bus plan. He urged the county to share the
route with the City of Richmond.
Mr. Donald Wilms expressed concerns relative to the
possibility of exacerbating the teacher crisis by lowering
the tax rate and urged the Board to approve the School
Board's SRP adjustments.
14. DEFERRED ITEMS
There were no Deferred Items at this time.
15. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING
PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE
FOLLOWING ORDER: - WITHDRAWALS/DEFERRALS - CASES WHERE
THE APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO
OPPOSITION - CASES WHERE THE APPLICANT DOES NOT ACCEPT
THE RECOMMENDATION AND/OR THERE IS PUBLIC OPPOSITION
WILL BE HEARD AT SECTION 17
17SNO619
In Midlothian Magisterial District, BB Hunt LLC requests
---ram cnt• n -F r-rnrnrli t -i nrnal 11CP nl Ann P(l r1PvP1 C)nm P_nt (Case
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Mr. Kirk Turner stated Ms. Haley is requesting a deferral to
the May 24, 2017 regularly scheduled meeting.
Mr. Jim Theobald, representing the applicant, requested a 30 -
day deferral.
Ms. Haley asked Mr. Theobald to accept the recommendation of
a 60 -day deferral.
Mr. Theobald accepted Ms. Haley's request.
Ms. Jaeckle called for public comment.
There being no one to speak to the deferral, the public
hearing was closed.
On motion of Ms. Haley, seconded by Mr. Holland, the Board
deferred Case 17SN0619 until May 24, 2017.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
13SN0132
(AMENDED) In Dale Magisterial District, Chesterfield Business
Partners LLC, Eastwood Homes of Richmond, LLC and Kingsland
Towncenter LLC request amendment of conditional use (Cases
06SN0237 and 07SN0226) to amend cash proffers and amendment
of zoning district map in a Community Business (C-3) District
on 95.9 acres located within the Watermark Townhomes
Subdivision fronting three (3) places for a total of 1,650
feet on the west line of Iron Bridge Road and the north and
south lines of Kingsland Glen Drive. Density will be
controlled by zoning conditions or ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
Community Business and Industrial uses. Tax IDs 770-677-2778,
4773 and 9777; 770-678-8131; 771-676-9014; 771-677-1084,
1088, 1194, 1299, 1474, 1681, 1685, 1790, 1896, 2275, 2368,
2585, 2674, 2766, 2779, 2994, 3085, 3179, 3273, 3366, 3484,
3771, 3778, 3865, 3898, 4083, 4091, 4177, 4397, 4491, 4582
and 4897; 771-678-1303 and 1900; 772-676-2999; and 772-677-
3568.
Mr. Turner stated Mr. Holland is requesting a deferral to the
May 24, 2017 regularly scheduled meeting.
Mr. Jack Wilson, representing the applicant, requested a 30 -
day deferral.
Ms. Jaeckle called for public comment.
There being no one to speak to the deferral, the public
hearing was closed.
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
deferred Case i igmni -i? ,int -ii naa-, )a ')nl
17SN0557
(AMENDED) In Matoaca Magisterial District, J. Mark Sowers,
Harpers Mill Development Corp. and HMG Investments, LLC
request amendment of conditional use planned development
(Case 02SN0209) to amend cash proffers and amendment of
zoning district map in a Residential (R-12) District on 888.4
acres located within the Harpers Mill Subdivision along
Amington Lane, Badestowe Drive, Beach Road, Beyer Road and
Place, Burridge Place, Corsica Drive, Glen Royal Drive,
Greenley Place, Hartridge Drive, Highmarker Court, Level
Gauge Lane, Longlands Road, Morocco Lane and Place, Pullman
Lane, Sheldon Drive, Signal Lamp Road, Talland Drive,
Timberstone Drive, and Traley Court. Density will be
controlled by zoning conditions or Ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
Suburban Residential I use (maximum of 2.0 dwellings per
acre). Tax IDs 708-663-6796; 709-663-2165; 709-664-5765;
710-662-3361; 710-663-4184; 711-662-0823, 1313, 1334, 2236,
2515, 2659, 2749, 3238, 3619, 4652, 4661, 4670, 4879, 4943,
5087, 5134, 5295 and 5325; 711-663-1493, 1684, 1975, 2203,
2467, 3060, 3695, 3787, 4180, 4672, 5504 and 5923; 711-644-
1403, 1512, 2031, 2540, 3411, 3620, 3643, 4441 and 8760; 712-
660-3954; 712-661-6352; 712-663-7727; 712-664-0867, 2310,
3384, 3971, 4461, 5491, 6544, 6564, 7443, 7898, 8444, 8678
and 9345; 712-665-7134, 7207, 9321 and 9802; 713-662-9633;
713-663-2879. 713-664-8659; 713-665-2496; 714-663-2995, 6376,
7172, 7592, 8269, 8789 and 9597; 714-664-4336, 4722, 5350,
5459, 5819, 5870, 6921, 7775, 7857, 7865, 8000, 8096, 8248,
8410, 8739, 8930 and 9552; 715-662-0772; 715-663-0175, 1364,
1391, 2074, 2582, 2891, 3199, 3554, 4064, 4381, 4892, 5277,
5749, 6090, 6172, 6646, 6969, 7084, 7543, 7861, 7891, 8270,
8887, 8939, 9295, 9657 and 9838; 715-664-0016, 0144, 0425,
1431, 1467, 1908, 2416, 3023, 3508, 3839, 4269, 4359, 4535,
5301, 5329, 5351, 5671, 6251, 6669, 6716, 7041, 7352, 7569,
7632, 8103, 8471, 8528, 8955, 9475, 9536, 9811, 9857, 9946;
and 715-665-6372; 716-661-0756; 716-663-0475, 0685, 0839,
1060, 1739, 2063, 2739, 3160, 3191, 3547, 4195, 4472, 4551,
4580, 4641, 4662, 5188, 5498, 6859, 7068, 7277, 7286 and
7296, 716-664-0320, 0378, 0759, 0827, 1236, 1279, 1404, 1643,
1661, 2151, 2181, 2200, 2518, 2563, 2926, 3434, 3615, 3842,
4080, 4152, 4272, 4362, 4508, 5609, 5719, 6028, 6337, 6745,
7153, 7405, 7513, 7822, 7968, 8130, 8438, 8746, 8773, 9576
and 9656; 717-663-5056; 717-664-0382, 0560, 0988, 1365, 1396,
2170, 2678, 3187 and 3497; 717-665-1084, 1223, 1305, 1314,
3009, 3325, 3908, 4434, 4906, 5529, 5809, 6322 and 2174; and
719-666-1003.
Mr. Turner stated Mr. Elswick is requesting a deferral to the
April 26, 2017 regularly scheduled meeting.
Ms. Jaeckle called for public comment.
Mr. Andy Scherzer, representing the applicant, accepted the
deferral.
There being no one to speak to the deferral, the public
hearing was closed.
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17SN0750
In Bermuda Magisterial District, Magnolia Lakes, LLC c/o
Roger A. Glover, III requests amendment to zoning (Case
04SN0314) to amend cash proffers and amendment of zoning
district map in a Multifamily Residential (R -MF) District on
5.1 acres located in the northeast and northwest corners of
Iron Bridge Road and Magnolia Shore Lane and at the eastern
terminus of Magnolia Bluff Court. Density will be controlled
by zoning conditions or Ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
Residential use (7.0 dwellings per acre or more). Tax ID
781-653- Part of 1943.
Mr. Turner stated Ms. Jaeckle is requesting a deferral to the
April 26, 2017 regularly scheduled meeting.
Mr. Jim Theobald, representing the applicant, accepted the
deferral.
Ms. Jaeckle called for public comment.
There being no one to speak to the deferral, the public
hearing was closed.
On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board
deferred Case 17SN0750 until April 26, 2017.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
igmmnRAg
In Clover Hill Magisterial District, Courthouse Development
Company, LLC requests rezoning from Agricultural (A) to
Residential Townhouse (R-TH) plus conditional use planned
development to permit exceptions to ordinance requirements
and amendment of zoning district map on 22.2 acres fronting
1,040 feet on the west line of North Courthouse Road, 490
feet south of Edenberry Drive. Density will be controlled by
zoning conditions or Ordinance standards. The Comprehensive
Plan suggests the property is appropriate for Office and
Residential use (1.5 dwellings/acre or less). Tax IDs 742-
704-8328 and 743-704-2008.
Mr. Turner presented a summary of Case 16SN0586 and stated
both the Planning Commission and staff recommended approval
and acceptance of the proffered conditions.
Ms. Jennifer Mullen, representing the applicant, accepted the
recommendation.
Ms. Jaeckle called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
Mr. Winslow then made a motion, seconded by Mr. Holland, for
the Board to approve Case 16SN0586 and accept the following
proffered conditions:
The Owner -Applicant in this zoning case, pursuant to Section
15.2-2298 of the Code of Virginia (1950 as amended) and the
Zoning Ordinance of Chesterfield County, for itself and its
successor or assigns, proffers that the development of the
property (the "Property") will be developed as set forth
below; however, in the event the request is denied or
approved with conditions not agreed to by the Owner -
Applicant, these proffers shall be immediately null and void
and of no further force or effect.
The Applicant hereby proffers the following conditions:
1. Master
Plan. The
101 2016 and the
is made a part of
thereto, shall be
textual statement dated October
following exhibits, each of which
these proffers by this reference
considered the Master Plan.
a. Exhibit A - "Preliminary Master Plan, Proposed
Residential Community, Chesterfield County,
Clover Hill District", prepared by HG, and
dated September 2, 2016.
b. Exhibit B - Elevations attached as Exhibit B.
C. Exhibit C - Entrance Feature Concept Plan,
"Schematic Concept: Main Entry, Courthouse
Road Townhomes, Chesterfield County, Virginia,
Clover Hill District", prepared by HG Design
Studio, dated September 26, 2016. (P)
2. Concept Plan Requirements. The site shall be
designed as generally depicted on the Concept Plan
(Exhibit A); provided, however the exact location
of the dwellings, streets, focal point, recreation
areas, and other improvements may be modified
provided that the general intent of the Concept
Plan is maintained. (P)
3. Age Restriction. Except as otherwise prohibited by
the Virginia Fair Housing Law, the Federal Fair
Housing Act, and such other applicable federal,
state or local legal requirements, all dwelling
units shall be restricted to "housing for older
persons" as defined in the Virginia Fair Housing
Law and no persons under 19 years of age shall
reside therein. (P)
4. Condominium. The Property shall be required to be
subjected to the provisions of Chapter 4.2 of Title
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b. The condominium declaration shall identify the
area designated as "Recreational Space" on the
Preliminary Master Plan as a common element,
which shall also be the responsibility of the
condominium association to maintain. The
common elements within the Recreational Space
shall be designed to include pedestrian scale
amenities, such as, but not limited to:
decorative paving units; pavilion; gazebo;
decorative pedestrian -style lighting; benches;
landscaped areas; plantings; plazas; gathering
areas; water feature; walking trails; garden
area and other pedestrian elements. A
pavilion, raised garden area (with storage
shed), lawn area and benches shall be
constructed within the Recreational Space. (P)
5. Dwelling Size. The dwelling units shall have a
minimum gross floor area of 1,550 square feet. (P)
6. Entrance Feature. An entrance feature as generally
shown on the Entrance Feature plan attached as
Exhibit C shall be installed along Courthouse Road
at the entrance to the Property and be maintained
by Condominium Association. (P)
7. Access to Huddersfield Drive. There shall be no
access or private road connection from the Property
to Huddersfield Drive. (P)
8. Hardscape. For the purposes of these proffered
conditions, the term "hardscape" shall include
brushed concrete, stamped concrete, aggregate
concrete or brick pavers and not include asphalt.
(P)
9. Project Design Elements.
a. Sidewalks. Sidewalks shall be provided along
both sides of private roads; and
b. Driveways. Individual driveways to each
dwelling unit shall be constructed of
hardscape.
C. Street Trees. Street trees shall be provided
along both sides of private roads. Trees shall
meet the requirements of Sec. 19.1-252 of the
Zoning Ordinance.
d. Mailboxes. If individual land units have mail
boxes, the boxes and supporting posts shall be
of a consistent design and color throughout
the development. The boxes and posts shall be
10. Individual Land Unit Landscaping and Sidewalks.
a. Front Yards. Except for foundation planting
beds, front, corner side and side yards shall
be sodded and irrigated.
b. Front Foundation Planting Beds. Foundation
planting shall be required along the entire
front and corner side fagades of dwelling
units. Beds shall be a minimum 4 foot wide
measured from the unit foundation. Beds shall
include a minimum of 3 medium shrubs.
C. Sidewalks. A minimum 4 foot wide sidewalk
shall be provided from the driveway to the
front porch steps. (P)
11. Dwellinq Unit Architecture and Materials.
a. Elevation Repetition. The same dwelling unit
elevations shall not be located adjacent to,
directly across from, or diagonally across
from each other along the same private road.
This requirement does not apply to units on
different private roads backing up to each
other.
b. Foundations. Foundations shall be faced with
brick or stone which extends a minimum 3
courses above grade. If the dwelling unit is
constructed on a slab, brick or stone shall be
employed around the base of the dwelling unit
a minimum 3 courses above grade so as to give
the appearance of a foundation.
c. Siding.
i. Dwelling units shall be sided with brick,
stone, shake shingle or scallops, board
and batten, horizontal lap exclusive of
dutch lap, horizontal board and batten or
a combination thereof. Siding may be
manufactured from natural wood or cement
fiber board, including, but not limited
to, hardiplank. Vinyl siding shall only
be permitted for trim or soffits.
ii. The corner side facades of a dwelling on
High Impact Land Units, identified as
land unit numbers 1, 44, 36, 62, 45, 49,
54 and 58, shall employ similar siding
treatments.
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e. Roofing. Roofing material shall be dimensional
architectural shingles or better with a
minimum 30 year warranty. Accent roofing
material shall be permitted.
f. Garages. Each dwelling unit shall have an
attached two (2) car garage. Garages shall
project no further than the front line of the
first floor living area of the dwelling. A
minimum of fifty (500) percent of the garage
doors shall have windows. (P)
12. Focal Point and Recreational Amenities.
a. The area designated on Exhibit A as
"Recreational Space" shall be designed to
include pedestrian scale amenities, such as,
but not limited to: decorative paving units;
gazebo; pavilion, decorative pedestrian -style
lighting; benches; landscaped areas;
plantings; bike racks; plazas; water
features; gathering areas; walking trails
located within common area or open space and
other pedestrian elements.
b. A minimum of 0.75 acres of centrally located
open space shall be provided as a focal point
for those entering the project, as generally
shown on Exhibit A as "Recreational Space".
The exact location and design shall be
subject to review and approval at the time of
plan review. The focal point area shall
contain a pavilion, community garden (and an
accessory shed), benches and may include
other amenities that accommodate and
facilitate neighborhood gatherings shall be
provided. The pavilion at ground level and
the pedestrian paths to the pavilion and
community garden area shall be hardscaped.
(P)
13. Restriction on Children's Play Facilities. The
pedestrian scale amenities associated with any
residential use shall not include playground
equipment, play fields or other facilities
primarily associated with children's play. (P)
14. Heating, Ventilation and
Units and Whole House
Air Conditioning (HVAC)
Generators. Units shall
initially be screened from view of private and
public roads by landscaping or low maintenance
material, as may be approved by the Planning
Department. (P)
II 15. Accessory Structures. Accessory structures shall be
16. Maintenance of On -Site Improvements. On-site
improvements shall be properly maintained and
repaired including, but not limited to, paving,
sidewalks, and landscaping. All areas of private
pavement in roads shall be maintained in a
commercially reasonable manner, in a passable
condition twenty four hours a day, generally
without potholes and ruts. (P)
17. Vehicular Access. Direct vehicular access from the
Property to North Courthouse Road shall be limited
to 1 entrance/exit, generally aligning the existing
North Courthouse Road crossover located along the
Property frontage. The exact location of the access
shall be approved by the Transportation Department.
(T)
18. Road Improvements. Prior to the issuance of an
occupancy permit, the following road improvements
shall be completed, as determined by the
Transportation Department:
a. Construction of additional pavement along the
southbound lanes of North Courthouse Road at
the approved access to provide a right turn
lane.
b. Construction of a concrete sidewalk along the
west side of North Courthouse Road for the
entire Property frontage.
C. Dedication to Chesterfield County, free and
unrestricted, of any additional right of way
(or easements) required for the improvements
identified above. (T)
19. Stormwater Management/Best Management Practice
(BMP) Basin. The stormwater management/BMP basin to
the southeast of Land Units 20-24 shall be aerated
and designed with a water feature. The
stormwater/BMP basin located in the northern
portion of the property adjacent to Courthouse Road
shall be aerated if wet. (EE)
20. Drainage. The drainage system shall be designed in
a manner that water shall be retained onsite and
released at such a rate that:
a. development of the Property shall not increase
the post -development peak discharge above the
pre -development peak discharge to the existing
pond located on the northern side of
Courthouse Road located on GPIN 7437053543 and
PE
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c. no impervious areas shall sheet flow through
the adjacent properties to the South and the
West; and
d. the 100 -year post -development peak discharge
from the development to the South and West
shall be detained such that it does not exceed
the 100 -year pre -development peak discharge.
(EE)
21. Cash Proffer. For each dwelling unit, the Applicant
or assignee(s) shall pay the following to the
County of Chesterfield, prior to the issuance of a
building permit, for road infrastructure
improvements within the service district for the
property, unless state law prevents enforcement of
that timing, $3,854.00 per dwelling unit. (B&M)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17SN0501
(AMENDED) In Bermuda Magisterial District, Emerson Companies
requests rezoning from Agricultural (A) to Residential (R-15)
with conditional use planned development to permit an
exception to buffer requirements and amendment of zoning
district map on a 65.8 acres fronting in two (2) places for a
total of 1,050 feet on the east line of North Enon Church
Road, South of Meadowville Road. Residential use of up to
2.90 units per acre is permitted in the Residential (R-15)
District. The Comprehensive Plan suggests the property is
appropriate for Medium -High Density Residential (Minimum 4.0
to 8.0 dwellings per acre). Tax IDs 825 -659 -part of 8564;
825-660-0557, 8113, 9664; 827-660-0241 and 9938.
Mr. Turner presented a summary of Case 17SN0501 and stated
both the Planning Commission and staff recommended approval
and acceptance of the proffered conditions.
Mr. Brennan Keene, representing the applicant, accepted the
recommendation. He expressed his appreciation to Ms. Darla
Orr and Mr. Gib Sloan for their efforts relative to the case.
In response to Ms. Jaeckle's question, Mr. Keene stated he
believes the conditions proffered are reasonable under state
law.
Ms. Jaeckle called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
9
Ms. Jaeckle then made a motion, seconded by Mr. Elswick, for
the Board to approved Case 17SN0501 and accept the following
proffered conditions:
The Applicant in this case, pursuant to Section 15.2-2298 of
the Code of Virginia (1950 as amended) and the Zoning
Ordinance of Chesterfield County, for itself and its
successors or assigns, proffer that the property known as
Chesterfield County Tax Identification Numbers 825-659-8564
(a portion), 825-660-0557, 826-660-9664, 826-660-8113, 827-
660-9938, and 827-660-0241 ("the Property") under
consideration will be used according to the following
proffers if, and only if, the request submitted herewith is
granted with only those conditions agreed to by the
Applicants. In the event this request is denied or approved
with conditions not agreed to by the owners and Applicants,
the proffers shall immediately be null and void and of no
further force or effect.
1. Pedestrian and Vehicular Connectivity. In order to
enhance pedestrian and vehicular connectivity and access
to recreational amenities within the within the adjacent
subdivisions, at least one side of each street within
the Property shall be constructed with a sidewalk, and
the streets and sidewalks constructed within the
Property shall be connected to one or more streets
within the subdivisions or adjacent parcels that adjoin
the Property to the north and the south. Sidewalks
shall be constructed in accordance with the County's
Residential Sidewalk Policy. The sidewalks and sidewalk
connections described herein shall be completed in
conjunction with the construction of streets within the
Property. (P and T)
2. Recreational Amenities. In order to provide residents
of the Property with opportunities to engage in an
active lifestyle, the following existing recreational
amenities shall be made available, subject to and in
accordance with membership rules of the Homeowner's
Association, to residents of the Property: clubhouse,
trails, fitness center, pool, riverwalk trails, cricket
field, and two (2) community docks for river access.
Such recreational amenities shall be maintained by the
Homeowner's Association. The locations of the existing
recreational amenities are shown generally on the
exhibit map incorporated herein and attached hereto as
Exhibit A. (P)
3. Architectural Design Standards. All dwelling units
developed on the Property shall be subject to the
following architectural design standards:
A. Style and Form. The architectural styles of all 11
F:
9
synthetic stucco (E.I.F.S.), or horizontal lap
siding. Horizontal lap siding may be manufactured
from natural wood or cement fiber board or may be
premium quality vinyl siding with a minimum wall
thickness of .042 inches. Synthetic Stucco
(E.I.F.S.) siding shall be finished in a smooth,
sand or level texture, no rough textures are
permitted.
C. Foundations. All foundations shall be constructed
entirely of brick, stone, or a mixed combination of
both. Synthetic or natural stucco foundations may
be permitted for facades constructed entirely of
stucco.
E.
I
Roofs .
i. Varied Roof Line. Varied roof designs and
materials shall be used on facades of
dwellings that face a street. Minimum roof
pitch shall be 8/12.
ii. Roof Materials. Roofing
dimensional architectural
minimum 30 year warranty.
be copper or pre -finished
black) .
Porches and Stoops._
material shall be
shingles with a
All flashing shall
aluminum (bronze or
i. Porches and Stoops. All front entry stoops
and front porches shall be constructed with a
continuous masonry foundation wall. Individual
front porches and stoops shall be one-story in
height, or taller if the porch/stoop design is
architecturally compatible with the dwelling
it serves. Extended front porches shall be a
minimum of 5' deep. Handrails and railings
shall be finished painted wood or metal
railing with vertical pickets or swan
balusters.- Pickets shall be supported on top
and bottom rails that span between columns.
Columns supporting roofs of porches and stoops
shall be masonry piers, tapered round (Tuscan
or Doric) column, or square box columns a
minimum of 8" square as appropriate to the
character of the unit. All front steps shall
be masonry to match the foundation.
ii. Rear Porches. All rear porches shall be
constructed on masonry or stone piers with
lattice screening spanning between columns.
Handrails and railings shall be finished
painted wood or metal railing with vertical
shall be appropriately sized in proportion to
the size and height of the unit. For gas
fireplaces, metal flues may be used on the
roof.
ii. Direct Vent Fireplaces: Direct vent gas
fireplace boxes which protrude beyond the
exterior plane of the unit, are not permitted
on facades facing a street. All the exterior
materials and finishes used to enclose the
fireplace box must match the adjacent facade.
G. Minimum dwelling sizes.
The minimum gross floor area for each single-family
dwelling shall be 2,500 square feet. (BI and P)
H. Variation in Front Elevations. Unless otherwise
approved by the Director of Planning, the following
restrictions are designed to maximize architectural
variety of the houses.
i. The same front elevation may not be located
adjacent to, directly across from, or
diagonally across the street from each other
on the same street.
ii. Variation in the front elevation to address
the paragraph above may not be achieved by
simply mirroring the fagade but may be
accomplished by providing at least three (3)
of the following architectural changes:
(a) adding or removing a porch or covered
entry or increasing or decreasing the
length of the porch or entry
(b) varying the location and/or style of a
front facing gable (s)
(c) alternating the location of the garage
(d) providing different materials and/or
siding types on at least 50% of the
elevation
(e) providing a different roof type/roof line
(P and BI)
4. Front Walks/Driveways.
A. All private driveways serving residential uses
shall be hardscaped (which hardscaping may be
constructed of brushed concrete or asphalt).
Private driveways shall not require curb and
gutter.
B. Front walks shall be provided to each dwelling
unit. Front walks shall be hardscaped (which
hardscapinQ may be constructed of brushed concrete
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6. Landscaping and Yards.
A. Sod and Irrigation. All front yards shall be
sodded and irrigated.
B. Front Foundation Planting Bed: Foundation planting
is required along all dwelling facades facing a
street. Foundation Planting Beds shall be a
minimum of 4' wide from the unit foundation.
Planting beds shall be defined with a trenched edge
or suitable landscape edging material. Planting
beds shall include medium shrubs spaced a maximum
of four (4) feet apart. Unit corners shall be
visually softened with vertical accent shrubs (41-
51) or small evergreen trees (6'-81) at the time of
planting. (P)
7. Post Development Runoff. For portions of the Property
that are designated to drain to Johnson Creek, the post
development runoff rate for the 2, 10, and 100 year
storms shall not exceed the corresponding pre -
development runoff rate. Off-site stormwater management
facilities may be used to satisfy the requirements of
this Proffered Condition 7. (EE)
8. Densitv and Lots.
A. Numbers of Lots. No more than 99 single-family
dwellings shall be constructed on the Property.
B. The average lot size shall be no less than 18,500
square feet. (P)
9. Access. There shall be no direct public road access
provided from onto N. Enon Church Road. (T)
10. Dwellings fronting N. Enon Church Road. For any
dwellings located on lots fronting on N. Enon Church
Road, the front facade of such dwellings shall face N.
Enon Church Road. (P and BI)
11. N. Enon Church Road Improvements. The owner/developer
shall be responsible for the following road
improvements:
A. Widening/ improving the east side of N. Enon Church
Road to a twelve (12) foot -wide travel lane
measured from the centerline of the road with an
additional four (4) foot -wide paved shoulder plus a
four (4) foot -wide unpaved shoulder and overlaying
the full width of the road with one and a half
(1.5) inch of compacted bituminous asphalt concrete
with any modifications approved by the
B. In conjunction with recordation of the initial
subdivision plat or within sixty (60) days from a
written request by the Transportation Department,
whichever occurs first, dedication to Chesterfield
County, free and unrestricted, of thirty-five (35)
feet of right-of-way along the east side of N. Enon
Church Road, measured from the centerline of that
part of N. Enon Church Road immediately adjacent to
the Property.
C. In conjunction with recordation of the initial
subdivision plat or within sixty (60) days from a
written request by the Transportation Department,
whichever occurs first, dedication to Chesterfield
County, free and unrestricted, of any additional
right-of-way (or easements) required for the
improvements identified above. (T)
12. Recordation of Restrictive Covenant. In conjunction
with recordation of the subdivision plat for the
Property, the Developer shall record the following
restrictive covenant, which shall apply to the portion
of the Property that adjoins the northern boundary of
the Mount Blanco on the James subdivision:
"A vegetated or forested buffer shall be maintained by
the lot owner along the entire rear lot line, and said
buffer shall be a minimum of ten (10 ) feet in width, as
measured from the rear lot line toward the interior of
the lot. No vegetation or trees shall be removed from
the buffer without the prior written consent of the
Developer." (P)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17SN0715
(AMENDED) In Matoaca Magisterial District, Cosby Village, LLC
requests amendment of conditional use and conditional use
planned development (Case 06SN0215) relative to development
standards and to amend cash proffers and amendment of zoning
district map in Community Business (C-3) and Multifamily
Residential (R -MF) Districts on 68.6 acres located within the
northeast quadrant of Cosby and Otterdale Roads. Density will
be controlled by zoning conditions or Ordinance standards.
The Comprehensive Plan suggests the property is appropriate
for Medium -High Density Residential (minimum of 4.0 to 8.0
dwellings per acre) uses. Tax IDs 711-671-8511, 712-670-
4080, 712-671-8544, 713-671-2000, 2263, 3192, 4107, 5239 and
7780.
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There being no one to speak to the issue, the public hearing
was closed.
Mr. Elswick commended his Planning Commissioner, Dr. Edgar
Wallin and the developer for their efforts relative to the
case, particularly dealing with the transportation component.
Mr. Elswick then made a motion, seconded by Mr. Holland, for
the Board to approve Case 17SN0715 and accept the following
proffered conditions:
The Owner -Applicant in this rezoning Case 17SN0715, pursuant
to Section 15.2-2298 of the Code of Virginia (1950 as
amended) and the Zoning Ordinance of Chesterfield County,
Virginia, for itself and its successor or assigns, proffers
the following amendments to case 06SN0215; however, in the
event the request is denied or approved with conditions not
agreed to by the Owner -Applicant, these proffers shall be
immediately null and void and of no further force or effect:
The proffered conditions of Case 06SN0215 set forth below
shall be deleted and replaced with the following proffered
conditions. All other conditions of Case 0GSN0215 shall
remain in force and effect.
Proffer 1 of Case 06SN0215 is hereby deleted in its entirety
and replaced with the following:
1. Tract C. With respect to Tract C, the following
shall apply:
A. Tract C Standards:
(1) Material: All commercial buildings shall
have exterior wall surfaces constructed
of brick, stone or cultured stone,
architectural masonry, cementitious
siding and trim, exclusive of windows,
doors, cornices, accent bands, and
architectural treatments which may be
constructed of metal, fiberglass,
E.I.F.S., stucco, or other comparable
materials as approved by the Director of
Planning. The exposed portion of the
exterior wall surfaces (front, rear and
sides) of any commercial building shall
be similar in quality as to architectural
treatment and materials. The Conceptual
Elevations at Cosby Village drafted by
Freeman Morgan and Associates dated
December 15, 2016, illustrate a concept
that adheres to this proffer.
door which shall remain closed when not
being accessed.
B. Master Plan. The Textual Statement dated
November 13, 2006, last revised April 2, 2007,
shall be considered the Master Plan. Tract C
shall be developed generally consistent with
the Conceptual Plan entitled "COSBY VILLAGE
MASTER PLAN", dated October 27, 2016, and
prepared by Timmons Group (the "Conceptual
Plan"), is hereby deemed to be in compliance
with all terms, requirements and conditions
set forth in the Master Plan. (P)
Proffer 2 of Case 06SN0215 is hereby deleted in its entirety
and replaced with the following:
2. Utilities. The public water and wastewater systems
shall be used, except for temporary sales and/or
construction office trailers. (U)
Proffer 4 of Case 06SN0215 is hereby deleted in its entirety
and replaced with the following:
3. Development Standards. In addition to any other
requirements set forth herein, the Applicant shall
comply with the following:
A. Development Standards Generally. All parcels
containing residential dwellings shall be
improved pursuant to the following criteria:
1. Driveways: All front and side loaded
private driveways shall be constructed
of concrete, decorative pavers or
material of equal standards as approved
by the Director of Planning. Buildings
containing multiple -family and townhouse
dwellings (including mixed use buildings)
and rear loaded private driveways may
also have private driveways constructed
of asphalt. Private driveways shall not
require curb and gutter unless such
driveway provides access to parking for
more than 5 vehicles.
2. Front Walks: A minimum of 42 inches wide
front walk (constructed of concrete,
decorative pavers or material of equal
standards as approved by the Director of
Planning) shall be provided to each
dwelling unit to connect the building to
parking, drives, sidewalks or streets.
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and shall extend along all sides facing a
street. Planting beds shall be defined
with a trenched edge or suitable
landscaping edging material. Such
foundation planting beds shall be a
minimum of 4 feet wide from the unit
foundation at the time of planting and
shall include medium shrubs spaced a
maximum of 4 feet apart. Corners of
dwellings shall be visually softened with
vertical accent shrubs (a minimum of 4'
in height at time of planting) or small
evergreen trees (a minimum of 5' in
height at time of planting).
5. Supplemental Trees. Prior to the
issuance of a certificate of occupancy
for a dwelling unit, the following trees
shall be planted based on the type of
unit:
a. For each single family detached
dwelling, a minimum of 1 tree shall
be planted in the front yard of such
dwelling unit.
b. For every two attached dwellings not
otherwise a townhouse, a minimum of
1 tree shall be planted in the front
yard of such dwellings.
C. For each townhouse dwelling row, a
minimum of 1 tree shall be planted
in an adjoining courtyard or side
yard area for such row.
d. For each building containing a
multiple -family dwelling unit, a
minimum of 1 tree for every 5
multiple -family dwelling units shall
be planted in an adjoining courtyard
or yard area.
For the purposes hereof, all trees shall have a
minimum caliper of 2 inches measured at breast
height (4 to 10 inches above ground) at the time of
planting. At least 50% of such trees that are
planted shall be flowering trees, and the remainder
shall be deciduous trees.
B. Recreation Facilities. For the entirety of the
development, one or more buildings containing
recreational amenities, as described below, shall
equal a total of at least 10 gross square feet per
dwelling unit having received a certificate of
occupancy, to be phased as described below. Prior
to the issuance of a certificate of occupancy for
time of plan review. Other common amenities that
shall be provided shall include, but are not
limited to, one or more of the following: meeting
rooms, community gathering space for residential
group activities, media room, entertainment lounge,
business center, and exterior gathering spaces,
courtyards, outdoor game areas and walking paths.
C. Dwelling Unit Standards for All Dwellings Units.
1. Architecture and Materials:
a. Style and Form: The architectural styles
shall be interpretations of traditional
Richmond architecture or New Traditional
forms, using forms and elements from
American Vernacular, Georgian, Federal,
Colonial Revival, Greek Revival, Prairie
and Craftsman Styles, unless otherwise
approved by the Director of Planning.
For multiple -family apartment buildings
containing more than 5 dwelling units,
buildings shall be designed to impart
harmonious proportions and avoid
monotonous fagades or large bulky masses.
Any building containing dwelling units
shall possess architectural variety while
at the same time have an overall cohesive
residential character. Architectural
treatment of all such buildings shall
utilize a mixture of design features,
which shall include a combination of the
following so buildings will have a
residential character: balconies,
terraces, articulation of doors and
windows, sculptural or textural relief of
facades, architectural ornamentation and
varied rooflines. Any garage doors
facing the front yard or street facing
side yard on a corner lot shall include
one or more design elements, including,
but not limited to, windows, material
articulation, simulated carriage -style
garage doors, and hardware.
b. Repetition: Single family detached
dwellings with the same elevations or
color palette may not be located adjacent
to, directly across from, or diagonally
across from each other on the same
street. Townhouse dwellings and attached
dwellings with the same elevations and
color palette may not be located adjacent
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approved horizontal lap siding.
Horizontal lap siding may be manufactured
from natural wood, cellular PVC, cement
fiber board or may be premium quality
vinyl siding with a minimum thickness of
.044 inches. Finished metal siding may be
permitted as an element on appropriate
styles. Plywood siding shall be
prohibited. For any single family,
attached or townhouse dwelling that has
vinyl siding, a minimum of 50% of the
front facades for such dwelling units,
exclusive of windows, doors, trim and
gables, shall have a minimum of 20%
brick, stone or masonry materials.
Flashing shall be limited to painted
aluminum or copper. Exterior facades
which face a public street shall have a
formal arrangement and organization of
elements, including doors, windows and
trim.
d. Foundations: The exposed portion of any
foundation shall be brick or stone.
Synthetic or natural stucco shall be
permitted as a foundation material if the
exterior fagade for such dwelling is made
of stucco, is installed immediately above
the foundation, and is permitted by the
Director of Planning.
2. Roof Material: Roofing material shall be a
material consisting of, but not limited to,
architectural dimensional shingles, metal, or
rubber membrane, and having a minimum 30 year
warranty.
3. Porches & Stoops:
a. Front Porches: All front entry stoops and
front porches shall be constructed with
continuous masonry foundation wall or on
12"x12" masonry piers. Extended front
porches shall be a minimum of five feet
(51) deep. Porches with a height between
2 feet and 8 feet shall be enclosed.
Handrails and railings shall be finished
painted or stained wood or metal railing
with vertical pickets or balusters.
Pickets shall be supported on top and
bottom rails that span between columns.
b. Front Porch Flooring: Porch flooring may
be concrete, exposed aggregate concrete,
porches which shall be stained or
painted.
4. Chimneys: Chimney chases shall be constructed
of brick or stone. Sided chimneys shall be
permitted if it does not face a street. The
foundation of any chimney shall match the
house foundation. For gas fireplaces, metal
flues may be used on the roof.
5. Direct Vent Fireplaces: Direct vent gas
fireplace boxes, which extend beyond the
exterior plane of the dwelling, are not
permitted on front facades or side facades
facing a street. The exterior material and
finish used will match the surrounding fagade.
6. Dwelling Size: Each townhouse dwelling shall
contain a minimum gross floor area of 1,360
square feet. Each single family dwelling
shall contain a minimum gross floor area of
1,500 square feet.
7. Group Design: The total number of lots within
each attached group or row of townhouses shall
not exceed 6 dwellings. (P)
Proffer 8 of Case 06SN0215 is hereby deleted in its entirety
and replaced with the following:
4. Access.
A. Direct vehicular access from Tracts A, B, and
C to Otterdale Road shall be limited to the
East-West Road and two entrances/exits (the
"Site Accesses"), with the exact locations of
these accesses to be approved by the
Transportation Department. The Site Accesses
shall be designed and constructed as generally
shown on the Exhibit entitled "SITE ACCESS
EXHIBIT - COSBY VILLAGE", dated February 6,
2017 and prepared by Timmons Group, unless
otherwise approved by the Transportation
Department.
B. Prior to any site plan or subdivision plan
approval, an access plan for the East-West
Road shall be submitted to and approved by the
Transportation Department. Access from Tracts
A, B, and C to the East-West Road shall
conform to the approved access plan.
C. Direct vehicular access from the property to 11
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5. Road Improvements. The Developer of Tracts A, B,
and C shall be responsible for the following
improvements. If any of the improvements are
provided by others, as determined by the
Transportation Department, then the specific
required improvement shall no longer be required by
the Developer of Tracts A, B, and C.
A. Widening/ improving the east side of Otterdale
Road to a twelve (12) foot wide travel lane,
measured from the centerline of the existing
pavement, with an additional four (4) foot
wide paved shoulder plus a four (4) foot wide
unpaved shoulder and overlaying the full width
of Otterdale Road with one and one-half (1.5)
inches of compacted bituminous asphalt
concrete, with modifications approved by the
Transportation Department, for the entire
property frontage.
B. Construction of two lanes of the East-West
Road, to VDOT Urban Collector (40 MPH)
standards with any modifications approved by
the Transportation Department, from Otterdale
Road to the existing western terminus of
Village Squire Parkway. The exact location,
length, and design of this improvement shall
be approved by the Transportation Department.
C. Construction of left and right turn lanes
along Otterdale Road at the East-West Road
intersection, if warranted, based on
Transportation Department standards.
D. Construction of left and right turn lanes
along the East-West Road at each approved
access, if warranted, based on Transportation
Department standards.
E. Construction of left and right turn lanes
along Otterdale Road at the Site Accesses and
at the Cosby Road intersection, if warranted,
based on Transportation Department standards.
F. Dedication to Chesterfield County, free and
unrestricted, of any additional right-of-way
(or easements) required for the improvements
identified above. In the event the Developer
is unable to acquire any "off-site" right-of-
way that is necessary for the road
improvements described in this Proffered
Condition, the Developer may request, in
writing, that the County acquire such right-
of-way as a public road improvements. All
costs associated with the acquisition of the
G. Prior to recordation of the initial
subdivision plat or prior to any site plan
approval, whichever occurs first, a phasing
plan for the required road improvements, as
identified in this Proffered Condition, shall
be submitted to and approved by the
Transportation Department. The approved
phasing plan shall require that in conjunction
with the initial residential development, the
road improvements described in Proffered
Conditions 5. A. and B. shall be provided.
(T)
Proffer 11 of Case 06SN0215 is hereby deleted in its entirety
and replaced with the following:
6. Road Cash Proffer. For each dwelling unit the
applicant shall pay a cash proffer to the County of
Chesterfield for road improvements within the
service district for the property. Each payment
shall be made prior to the issuance of a building
permit for a dwelling unit, unless state law
modifies the timing of the payment. The amount of
the cash proffer payments for each unit shall be as
follows: single-family, $9,400; townhouse, $5,922;
apartment, $5,640; senior housing (detached),
$4,324; and senior housing (attached), $2,914 (the
"Road Cash Proffer Payment"). Once dwelling units
have been approved for payments that would exceed a
cumulative total of $3,281,784, the applicant shall
begin making the Road Cash Proffer Payment for any
additional dwelling unit(s). (T)
7. Dedication. All rights of way and easements as
shown on the Community Development Authority (CDA)
construction plans for the widening of Otterdale
Road from Tracts A, B, and C, as determined by the
Transportation Department, shall be dedicated, free
and unrestricted, to Chesterfield County prior to
any site plan, in conjunction with recordation of
the initial subdivision plat, or within sixty (60)
days from a written request by the Transportation
Department, whichever occurs first. (T)
Proffer 13(A) of Case 06SN0215 is hereby deleted in its
entirety and replaced with the following:
8. Otterdale Road Buffer. A fifty (50) foot buffer
shall be provided adjacent to Otterdale Road. This
buffer shall conform to the requirements of the
Zoning Ordinance for fifty (50) foot buffers,
provided, however, the Developer of Tracts A, B, C
and D may grade within such buffer, and the
Director of Planning may otherwise modify this
buffer requirement at the time of site plan review
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17cun7a1
In Matoaca Magisterial District, Chesterfield County Planning
Commission requests rezoning from Agricultural (A) to
Residential (R-12) on 0.3 acre fronting 95 feet on the north
line of Meadowview Drive, 225 feet west of Warrior Drive.
Residential use of up to 3.33 units per acre is permitted in
the Residential (R-12) District. The Comprehensive Plan
suggests the property is appropriate for Suburban Residential
II use (2.0 to 4.0 dwellings per acre). Tax ID 782-610-2735.
Mr. Turner presented a summary of Case 17SN0743 and stated
both the Planning Commission and staff recommended approval.
As the applicant's agent, he accepted the recommendation.
Ms. Jaeckle called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Elswick, seconded by Ms. Haley, the Board
approved Case 17SN0743.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17cunigq
In Clover Hill Magisterial District, Cardan Construction Inc
requests amendment to zoning (Case 03SN0155) to amend cash
proffers and development standards and amendment of zoning
district map in a Residential (R-12) District on 14.8 acres
fronting 1,400 feet on the west line of Twilight Lane, 250
feet south of Debbs Lane. Density will be controlled by
zoning conditions or Ordinance standards. The Comprehensive
Plan suggests the property is appropriate for Suburban
Residential II use (2.0 to 4.0 dwellings per acre). Tax ID
757-697-6279.
Mr. Turner presented a summary of Case 17SN0755 and stated
both the Planning Commission and staff recommended approval
and acceptance of the one proffered condition.
Mr. Andy Scherzer, representing the applicant, accepted the
recommendation. He stated he believes the condition proffered
is reasonable under state law.
Ms. Jaeckle called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
Mr. Winslow commended the efforts of the developer in regards
to design and architectural standards.
The Applicant hereby offers the following proffer:
1. Architectural/Design Elements:
a. Sidewalks/Driveways
i. Driveways: All portions of driveways and
parking areas shall be hardscaped
(concrete, asphalt or decorative pavers).
ii. Front Walks: A minimum of a three (3)
foot wide concrete front walk shall be
provided to each dwelling unit.
b. Landscaping
i. Street Trees: One (1) street tree per lot
shall be planted or retained along both
sides of all streets. A street tree shall
be planted on both street frontages on
corner lots.
ii. Front Foundation Planting Beds:
Foundation planting is required along the
entire front fagade of all units.
Foundation beds shall be a minimum of
four (4) feet wide from the unit
foundation. Planting beds shall be
defined with a trenched edge or suitable
landscape edging material. Planting beds
shall include medium shrubs and may
include spreading groundcovers. A four
(4) foot extension of this bed and
plantings shall be provided from the end
of the structure where a side step down
foundation is within fifteen (15) feet of
the front f agade .
C. Architecture and Materials
i. Repetition: Dwellings with the same
elevations may not be located adjacent to
or directly across from each other on the
same street. This requirement does not
apply to units on different streets
backing up to each other.
ii. Foundations: The exposed portion of any
foundation shall be brick or stone.
Synthetic or natural stucco foundations
may be permitted for facades constructed
entirely of stucco. Siding step down
foundations shall be permitted on side
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siding, and approved horizontal lap
siding. Horizontal lap siding may be
manufactured from natural wood or cement
fiber board or may be premium quality
vinyl siding. Plywood and metal siding
are not permitted. Additional siding
requirements:
1. Where a dwelling borders more than
one street, all street -facing
facades shall be finished in the
same materials.
2. All vinyl siding shall have a
minimum wall thickness of 0.042".
3. Synthetic Stucco siding shall be
finished in smooth, sand or level
texture. Rough textures are not
permitted.
d. Roof Materials: Roofing material shall be
dimensional architectural shingles or better
with a minimum 30 year warranty.
e. Porches, Stoops and Decks
i. Front Porches: All front entry stoops and
front porches shall be constructed with
continuous masonry foundation wall or on
12" x 12" masonry piers. Extended front
porches shall be a minimum of five (5)
feet deep. Space between piers under
porches shall be enclosed with framed
lattice panels. Handrails and railings
shall be finished painted wood, vinyl
rails or metal rail systems with vertical
pickets or swan balusters. Pickets shall
be supported on top and bottom rails that
span between columns.
f. Garages. Front loaded attached garages shall
be permitted to extend as far forward from the
front line of the main dwelling as the front
line of the front porch provided that the
rooflines of the porch and garage are
contiguous. Where the rooflines are not
contiguous, garages shall be permitted to
project a maximum of two (2) feet forward of
the front line of the main dwelling.
g. Heating, Ventilation and Air Conditioning
(HVAC) Units and Whole House Generators. Units
shall initially be screened from view of
17SN0760
In Midlothian Magisterial District, Midlothian Town Center
Apartments, LLC requests amendment to zoning (Case 03SN0316)
to amend cash proffers and amendment of zoning district map
in a Community Business (C-3) District on 8.1 acres fronting
800 feet on the west line of Winterfield Road, across from
Westfield Road. Density will be controlled by zoning
conditions or Ordinance standards. The Comprehensive Plan
suggests the property is appropriate for Planning Transition
Area use. Tax ID 725-709-5083.
Mr. Turner presented a summary of Case 17SN0760 and stated
both the Planning Commission and staff recommended approval
and acceptance of the one proffered condition. He noted the
Board would need to unanimously suspend its rules to consider
the additional proffered condition.
Mr. Andy Condlin, representing the applicant, accepted the
recommendation. He stated he believes the conditions
proffered are reasonable under state law. He further stated
the additional condition specifies that no building shall
contain vinyl as a siding material.
On motion of Mr. Holland, seconded by Ms. Haley, the Board
suspended its rules to allow for consideration of the
additional proffered condition.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
Ms. Jaeckle called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
Ms. Haley commended the efforts of the developer in regards
to transportation, design and architectural standards.
Ms. Haley then made a motion, seconded by Mr. Holland, for
the Board to approve Case 17SN0760.
In response to Mr. Holland's question, Mr. Condlin stated the
additional condition specifies that no building shall contain
vinyl as a siding material.
Ms. Jaeckle called for a vote on Ms. Haley's motion, seconded
by Mr. Holland, for the Board to approve Case 17SN0760 and
accept the following proffered conditions:
The Owner -Applicant in this zoning case, pursuant to Section
15.2-2298 of the Code of Virginia (1950 as amended) and the
Zoning Ordinance of Chesterfield County, for itself and its
successor or assigns, proffers that the development of the
property (the "Property") will be developed as set forth
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1. Cash Proffer & Transportation Improvements.
A. Cash Proffer. For each dwelling unit in excess
of a cumulative total of 238, the Owner -
Applicant shall pay $5,640 per dwelling unit
to the County of Chesterfield for road
improvements within the service district for
the property. Each payment shall be made prior
to the issuance of a building permit for a
dwelling unit unless state law modifies the
timing of the payment. Should Chesterfield
County impose impact fees at any time during
the life of the development that are
applicable to the property, the amount paid in
cash proffers shall be in lieu of or credited
toward, but not be in addition to, any impact
fees, in a manner determined by the county.
B. Transportation Improvements. Prior to the
issuance of an occupancy permit, the following
improvements shall be completed, as determined
by the Transportation Department:
1. Construction of additional pavement along
the westbound lanes of Midlothian
Turnpike at the Winterfield Road
intersection to provide a separate right
turn lane.
2. Construction of a third westbound lane
along Midlothian Turnpike for the entire
Midlothian Turnpike frontage of the 6
adjacent parcels (GPINs 7257092064,
7257091125, 7247099121, 7247096911,
7247094210 and 7247092311), generally
located to the south west of the
property.
3. Dedication to Chesterfield County, free
and unrestricted, of any additional
right-of-way (or easements) required for
the improvements identified above. (B&M
and T)
The applicant offers the following additional condition:
2. Exterior Material. Exclusive of doors, windows,
trim, roof, and architectural features, no building
shall contain vinyl as a siding material.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17SN0761
In Midlothian Magisterial District, Talbert S., Jr. and
Anaela W. Deane reauest rezoning from Acrricultural (A) to
Mr. Turner presented a summary of Case 17SN0761 and stated
both the Planning Commission and staff recommended approval
and acceptance of the proffered conditions.
Mr. Andy Condlin, representing the applicant, accepted the
recommendation. He stated he believes the conditions
proffered are reasonable under state law.
Ms. Jaeckle called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Ms. Haley, seconded by Mr. Winslow, approved
Case 17SN0761 and accepted the following proffered
conditions:
The Owner -Applicant in this zoning case, pursuant to Section
15.2-2298 of the Code of Virginia (1950 as amended) and the
Zoning Ordinance of Chesterfield County, for itself and its
successor or assigns, proffers that the development of the
property (the "Property") will be developed as set forth
below; however, in the event the request is denied or
approved with conditions not agreed to by the Owner -
Applicant, these proffers shall be immediately null and void
and of no further force or effect.
1. Master Plan. The Textual Statement dated January
26, 2017 shall be considered the Master Plan. (P)
2. Uses:
A. Except for the uses listed below, which shall
be prohibited, permitted uses shall be uses
permitted by right, or with restrictions, in
the Community Business (C-3) District:
1. carpenter and cabinetmakers, offices and
display rooms;
2. cocktail lounges and nightclubs;
3. electrical, plumbing or heating supply
sales, service and related display rooms;
4. feed, seed, and ice sales;
5. fraternal uses;
6. hospitals;
7. indoor flea;
8. motor vehicle washes;
9. park and ride lots;
10. recreational establishments, commercial -
indoor;
11. taxidermies;
12. theaters including drive -in theaters;
13. commercial kennels;
14. outside runs for veterinary hospitals:
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21. prepared food and fruit and vegetable
vendors.
B. The following uses shall be limited as
follows:
1. Outside Display. Any area used for
outdoor display that is not located under
a covered pedestrian way shall be
identified on the approved site plan.
Such area shall be located adjacent to
the building which it serves and shall be
clearly delineated with decorative
fencing and shall be located outside of
parking and sidewalk areas.
2. Motor Vehicle Repair. Any building used
for motor vehicle repair shall be limited
as follows:
a. Master Plan. Any such building shall
be consistent with the site plan
entitled "SP005 - Auto Service
Center", prepared by Timmons Group
and dated February 6, 2017 (Exhibit
A) .
b. Size. No such building shall exceed
5,500 gross square feet in size.
C. Elevations. Any such building shall
be generally similar to the
elevations entitled "Christian Bros.
Automotive, 11435 Robious Road,
Richmond, VA 23235", dated February
6, 2017, and prepared by Monique F.
Riendersma Architect.
3. Drive -Through Windows. Any building
containing a drive-through window shall
be limited as follows:
a. Fast Food. Drive-through windows
for fast food restaurants shall be
located at the side or rear of a
building and shall have separate
spaces for at least three 3 users.
b. Robious Road. Other than for a
bank, any drive through window that
is adjacent to Robious Road shall be
minimized by a decorative masonry
wall a minimum of 3 feet in height
which is architecturally compatible
gross square feet and shall be
accessory to a retail component of
the business that is conducted
within an enclosed building. In no
event shall the outside garden
center exceed the square footage of
the associated retail building.
Outside garden centers shall be
enclosed by a decorative wrought
iron fence with brick piers being a
minimum of eight 8 feet in height.
b. Outside Display. With the exception
of outside display, all plant
materials and growing areas shall be
located within the limits of the
garden center or within an enclosed
building. (P)
3. Hours of Operation. No use shall be open to the
public between the hours of 12:00 a.m.(midnight)
and 6:00 a.m. (P)
4. Exterior Materials. All building exteriors (whether
front, side or rear), exclusive of doors, windows,
and trim accents, shall consist of masonry, stone,
EIFS, cementitious siding, architectural precast,
integral color split face block or glass as
established as part of an overall architectural
theme. Aluminum or metal accents and standing -seam
metal roofs shall be permitted. Plastic sheeting as
sometimes associated with a greenhouse or nursery
shall not be permitted as an exterior material.
Notwithstanding the foregoing, should the property
develop as a motor vehicle repair facility, the
elevations shall be substantially the same as those
referenced in Condition 2(c) above. (P)
5. Signage. All freestanding signs shall be a monument
style. The base/structure of each sign shall be
constructed of complementary materials and colors
as the building which it advertises. All building -
mounted signs shall be internally illuminated
channel letters and logos mounted on raceways
painted to blend with the building backdrop. (P)
6. Access. No direct vehicular access shall be
provided from the Property to Robious Road. (T)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17SN0765 11
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Mr. Turner presented a summary of Case 17SN0765 and stated
both the Planning Commission and staff recommended approval,
subject to the conditions.
Mr. Adam Wood accepted the conditions.
Ms. Jaeckle called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Holland, seconded by Mr. Winslow, the Board
approved Case 17SN0765, subject to the following conditions:
I. Site Development: The site shall be developed
substantially consistent with the "Zoning Site Layout
Plan" prepared by Hulcher & Associates, Inc., dated
January 30, 2017 and provided herewith as Exhibit A.
(P)
II. Side Setback:
A minimum side yard setback of 9.5 feet shall be
provided for the building addition adjacent to Tax ID
766-670-2927. (P)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17SN0600
In Midlothian Magisterial District, William Borowy requests
conditional use planned development to permit exceptions to
ordinance requirements relative to buffer and setback
requirements and amendment of zoning district map in a
Residential (R-15) District on 1.4 acres known as 11115 Big
Oak Lane. Density will be controlled by zoning conditions or
Ordinance standards. The Comprehensive Plan suggests the
property is appropriate for Low Density Residential use
(maximum of 1.0 dwelling per acre). Tax ID 743-716-7764.
Mr. Turner presented a summary of Case 17SN0600 and stated
both the Planning Commission and staff recommended approval
and acceptance of the one proffered condition.
Mr. Andy Scherzer, representing the applicant, accepted the
recommendation. He stated the property has been residentially
zoned for years, and the proposed subdivision complies with
development requirements except as impacted by the existing
dwelling location.
In response to Ms. Jaeckle's question, he stated he believes
the condition proffered is reasonable under state law.
On motion of Ms. Haley, seconded by Mr. Elswick, the Board
approved Case 17SN0600 and accepted the following proffered
condition:
1. Setback & Buffer along West Huguenot Road. A minimum
eleven (11) foot buffer and twenty-five (25) foot front
yard setback shall be provided along West Huguenot Road,
as shown on the "Landscape Buffer Exhibit", prepared by
Balzer and Associates and last revised November 28,
2016.
a. Existing vegetation located within the buffer and
existing easement areas between the "Approx.
Location of Ex. Fence" and the right-of-way
boundary of West Huguenot Road, as shown on the
exhibit, shall be maintained.
b. In the event that the existing vegetation in Item
l.a. is removed for the installation of a sewer
line along West Huguenot Road, the buffer shall be
landscaped in conjunction with the planting plan
and schedule on the exhibit. (P)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17SN0615
In Dale Magisterial District, Chesterfield County Board of
Supervisors requests rezoning from Residential Townhouse (R-
TH) to Agricultural (A) of 93.9 acres of a 124.2 acre tract
and conditional use to permit a private school (with
incidental indoor and outdoor recreational use including
athletic fields and courts, performing arts center/theater
and pedestrian trails; office use including school and
medical; commercial use including supporting retail, library,
cafeteria and concession stands and outside public address
system for athletic fields; residential use including
dormitories and a dwelling unit for the school headmaster)
plus conditional use planned development to permit exceptions
to ordinance requirements on this tract plus an adjacent 30.3
acre tract zoned Agricultural (A) and an exception to Section
18-60 of the utility ordinance for connection to the public
sewer system and amendment of zoning district map on the
total 124.2 acre tract fronting 1,420 feet on the west line
of Newbys Bridge Road, 1,520 feet north of Belmont Road, also
fronting 135 feet on the east line of Courthouse Road, 790
feet south of Richland Road, also fronting the southeast
corner of Burnett Drive and Richland Road. Density will be
controlled by zoning conditions or Ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
Regional Mixed use and Airport Zones. Tax IDs 753-677-8598
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Ms. Jaeckle called for public comment.
Mr. Andy Scherzer, representing Banner Christian School,
accepted the conditions. He stated Banner Christian School
plans to move their existing school to the property and has
plans to build a new campus, expand their existing
enrollment, and ultimately operate a private college in
addition to the Pre -K thru 12 curricula. He further stated
area for a mass drainfield to serve Phase I of the
development is being reserved and conditions would assist in
mitigating impact on area properties relative to outdoor
sports.
Ms. Amber Cole expressed concerns relative to access to
Newby's Bridge Road and construction of a Thoroughfare Plan
road in proximity to her adjacent property.
There being no one else to speak to the issue, the public
hearing was closed.
In response to Mr. Holland's question, Mr. Scherzer stated
access to Newby's Bridge Road is planned even if the
Thoroughfare Plan Road is not extended to the east or west.
He noted sewer would be extended with Phase 2 of the
development.
In response to Mr. Elswick's question, Mr. Smith stated the
Thoroughfare Plan, a component of the Comprehensive Plan,
identifies a proposed east/west arterial that extends from
Courthouse Road, through the subject property, to Belmont
Road at Whitepine Road. He further stated the road is
intended to serve the regional mixed use and industrial
properties suggested for the area in the Comprehensive Plan.
In response to Ms. Jaeckle's question, Mr. Mike Nannery
stated water is available through a 12 -inch waterline on
Richland Road as well as an existing 16 -inch waterline that
terminates approximately 800 feet east of the intersection of
Belmont and Newby's Bridge Roads. He further stated should
the domestic water demand and fire flow requirements exceed
the capacity of the 12 -inch waterline along Richland Road, an
extension from the 16 -inch waterline along Belmont Road may
be necessary.
Mr. Holland voiced his approval of the proposal.
Mr. Holland then made a motion, seconded by Ms. Haley, for
the Board to approve Case 17SN0615.
Mr. Winslow expressed concerns relative to utility
connections; however, he is pleased there will be a
requirement for a waterline extension if the demand exceeds
capacity.
Mr. Mincks clarified the specifics of the motion to include
both Request I and Request II.
2. Utilities. Public water and wastewater systems shall be
used.
A. With any future construction beyond Phase 1, the
property owner shall extend the public wastewater
system to the site and connect all existing and
future facilities to the public system. The
Exhibit, entitled "Banner Christian School Phase 1
Development Sketch" prepared by Balzer and
Associates and last revised January 24, 2017,
depicts the buildings to be developed as Phase 1.
The actual orientation and shape of the proposed
buildings may vary with the submission of the site
plan(s), but shall generally follow the scope shown
on the Exhibit.
B. In conjunction with the site plan approval of Phase
1, permanent and temporary construction water and
wastewater easements shall be dedicated on the
property for future extensions to serve this
property and others beyond this development. The
location of the easements shall be where deemed
appropriate by mutual agreement of the developer
and the Department of Utilities.
C. Regardless of Condition A, connection to the public
wastewater system shall be required once a public
wastewater line has been extended to within 500
feet of the property, exclusive of right-of-way
width, with necessary off-site easements in place.
(U)
3. Uses. Permitted uses shall be limited to those uses
permitted by right within the Agricultural (A) District,
plus the following uses permitted only in conjunction
with the private school use on the property:
A. Athletic fields, courts, and
recreational facilities;
B. Book store;
C. Medical office;
D. Dormitories, for student housing,
be designed as individual dwelling
E. one (1) single family dwelling for
school headmaster;
F. Gift Shop;
G. Library;
H. School offices;
I. Restaurant, to include carry -out
provide a cafeteria and concession
J. Performing arts theater.
K. Indoor recreational use (P)
similar outdoor
which shall not
units;
occupancy by the
and sit down, to
stand use;
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outdoor recreational uses shall be turned off by 12:00
a.m. (midnight). The foregoing shall not apply to
security lighting for parking areas. (P)
6. Storm Water Management.
A. The developer shall provide onsite retention,
culvert improvements in Newby's Bridge Road, or a
combination of both in order to provide drainage
capacity across Newby's Bridge Road that meets
State criteria and causes no increase to the 100 -
year flood elevation downstream.
B. The post -development 1, 10 and 100 -year peak
discharge to the existing culvert under Burnett
Drive shall not exceed the pre -development 1, 10
and 100 -year peak discharge, respectively.
C. If it is determined that downstream facilities have
adequate capacity or if off-site improvements are
provided, alternative storm water measures may be
approved by the Director of Environmental
Engineering at the time of site plan review. (EE)
7. Airport Noise Impacts: The private school agrees to
notify (by record notice, deed, contract for sale,
occupancy agreement, lease, or other similar property
agreement) future owners and tenants of property within
the flight pattern overlay of potential overhead noise
impacts resulting from the Property's location in an
airport traffic pattern for the Chesterfield County
Airport. Such notice shall include a statement that the
normal operations of the airport includes taking off and
landing of aircraft at the airport, which can occur at
any time day or night, seven days a week, including
holidays, all weeks of the year. For the purpose of
providing permanent record notice, within six months of
the approval of this request, the Land Owner, or
Developer on his behalf, shall record a notice that will
be part of the chain of title for all or any part of the
Property that provides written notice of potential
overhead noise impacts. The record notice shall be
submitted for approval to the Chesterfield County
Attorney's office prior to recordation. (P)
8. Setbacks:
ts
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Perimeter of Property:
setback, inclusive of a
shall be provided around
the property. Except i
described in 8.B. below
landscaping and adjacent
were no buffer shall be
foot buffer shall include
A minimum of a 100 foot
fifty (50) foot buffer,
the entire perimeter of
There athletic fields as
must provide additional
to Tax ID 753-677-3256
required, the fifty (50)
Perimeter Landscaping C.
properties zoned for residential purposes or zoned
agricultural and shown on the Comprehensive Plan
for residential use. Within this setback, a fifty
(50) foot buffer shall be provided in accordance
with zoning ordinance requirements. Playgrounds
shall be setback a minimum of fifty (50) feet from
property lines. Trails shall be permitted within
the 100 foot setback but shall not be permitted
within the fifty (50) foot buffer. (P)
9. Prior to any site plan approval or within sixty (60)
days of a written request, whichever occurs first, the
following rights-of-way shall be dedicated, free and
unrestricted, to and for the benefit of Chesterfield
County:
A. A ninety (90) foot wide right-of-way for the
"East/West Arterial" from the western property line
to n Newbys Bridge Road. The exact alignment and
location of this right-of-way shall be approved by
the Transportation Department.
B. Forty-five (45) feet of right-of-way on the west
side of Newbys Bridge Road measured from the
centerline of the road immediately adjacent to the
property. (T)
10. Direct vehicular access from the property to Courthouse
Road shall be limited to one entrance/exit. The exact
location of this access shall be approved by the
Transportation Department. (T)
11. Direct vehicular access from the property to Newbys
Bridge Road shall be limited to the East/West Arterial.
(T)
12. Direct vehicular access from the property to Burnett
Drive shall be limited to emergency vehicles only. This
access shall be gated in a manner acceptable to the Fire
Department. (T and F)
13. The following shall be complete prior to development
beyond Phase 1 as indicated on the Exhibit entitled
"Banner Christian School Phase 1 Development Sketch
prepared by Balzer and Associates and last revised
January 24, 2017:
A. Construction of two lanes of the East/West
Arterial, to VDOT Urban Minor Arterial (50 MPH)
standards with modifications approved by the
Transportation Department, from Newbys Bridge Road
to the western property line:
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D. Construction of a three (3) lane typical section
for the East/West Arterial at the Newbys Bridge
Road intersection;
E. Dedication to Chesterfield County, free and
unrestricted, of any additional right-of-way
required for these improvements. (T)
14. Development of the property shall comply with Emerging
Growth District standards for Corporate Office (0-2)
uses. (P)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17SN0745
In Bermuda Magisterial District, Avery Brothers LLC requests
an exception to Section 18-60 of the utility ordinance for
connection to the public sewer system and amendment of zoning
district map in a General Business (C-5) District on 4.0
acres fronting 150 feet on the east line of Jefferson Davis
Highway, 540 feet north of Amherst Ridge Lane, also fronting
390 feet on the west line of Happy Hill Road, 710 feet north
of Jefferson Davis Highway. Density will be controlled by
zoning conditions or Ordinance standards. The Comprehensive
Plan suggests the property is appropriate for Corporate
Office/Research and Development/ Light Industrial use. Tax ID
800-632-1038.
Mr. Turner presented a summary of Case 17SN0745 and stated
both the Planning Commission and Planning staff recommended
approval, subject to the conditions. He further stated
Utilities staff recommended denial of the request because the
exception would adversely impact the extension of the sewer
system to area properties and there are no limitations with
topography and capacities, or conflicts that would make the
connection physically impractical.
Mr. Dean Hawkins, representing the applicant, accepted the
conditions.
Ms. Jaeckle called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board
approved Case 17SN0745, subject to the following conditions:
1. Utility Easement. Any site plan for the subject parcel
shall provide for public utility easement on the
property in location acceptable to and at a time
requested by the Utilities Department to accommodate the
future extension of the public wastewater system. (U)
16. PUBLIC HEARINGS
16.A. TO CONSIDER AN AMENDMENT TO SECTION 19.1-42 OF THE
COUNTY CODE RELATIVE TO MAILED WRITTEN NOTICE
Mr. Ray Cash stated this date and time has been advertised
for the Board to consider an amendment to Section 19.1-42 of
the County Code relative to mailed written notice. He further
stated the Planning Commission recommended approval of the
proposal with an amendment requiring that notice for
communication tower proposals continue to be given to
property owners within 1500 feet of the subject property. He
stated the proposed amendment would revise two provisions of
the zoning ordinance related to written notification. He
further stated the two provisions are in addition to other
notice provisions of the ordinance which include adjacent
property owners. He, noted the first relates to required
notification for certain zoning actions and the second
relates to notification deadlines to adjacent localities.
In response to Mr. Winslow's question, Mr. Cash stated the
first provision addressed by the proposed amendment is the
current requirement that written notice be given to owners of
property within 1500 feet of the property which is the
subject of certain zoning public hearings, for cases amending
conditions this results in notice being given to property
owners who were not subject to the original zoning action. He
stated confusion has been caused in the past by informing
citizens who were not originally a part of a zoning case to
attend public meetings.
Mr. Turner stated very heavy zoning activity has occurred
recently and 1/10th of property owners in the county have been
notified of upcoming zoning cases. He further stated mailed
notification has caused a tremendous cost and burden to the
Planning Department. He noted many of the recipients of the
notice are not affected by the zoning case, nor interested in
the matter.
In response to Mr. Winslow's question, Mr. Turner stated
staff always tries to balance the amount of information in
each notice. He noted there are some individuals who will
call the Planning Department to obtain additional information
relative to the notice they received.
Ms. Jaeckle called for public comment.
Ms. Elaine Beard voiced her concerns relative to the issue
and stated she is always very interested in planned
development in her area.
Mr. Freddy Boisseau, a Bermuda District resident, expressed
concerns relative to the elimination of written notice unless
property owners are within 1500 feet of the planned
development. He also expressed concerns relative to the
possible involvement of homeowner's associations in the
process.
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Mr. Winslow seconded Mr. Elswick's motion.
Mr. Mincks clarified the motion to defer the matter for 30
days.
Ms. Jaeckle recommended expanding on more effective ways to
notify citizens of planned development in their area.
Mr. Holland concurred with the deferral request and inquired
about the recommended distance specified in the proposed
ordinance.
In response to Mr. Holland's inquiry, Mr. Mincks clarified
that state law has certain numerical requirements relative to
distance.
Mr. Winslow stated the fatal flaw of the proposal is the
reliance of homeowner's associations to provide notice to
their residents.
Ms. Jaeckle called for a vote on Mr. Elswick's motion,
seconded by Mr. Winslow, for the Board to defer consideration
of an amendment to Section 19.1-42 of the County Code
relative to mailed written notice until April 26, 2017.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
16.B. TO CONSIDER AN AMENDMENT TO SECTION 19.1-52 OF THE
COUNTY CODE RELATIVE TO USES PERMITTED BY SPECIAL
EXCEPTION
Mr. Cash stated this date and time has been advertised for
the Board to consider an amendment to Section 19.1-52 of the
County Code relative to uses permitted by special exception.
He further stated the proposed amendment would allow a
special exception to be obtained for non -enumerated uses
having the same general character as uses allowed by special
exception in the respective zoning district if the director
of planning determines that the operating characteristics are
substantially similar to, and the impact on neighboring
properties no greater than, uses specifically allowed by
special exception. He stated the director's determination
would be based upon criteria such as, but not limited to,
noise, light, outdoor activities, and traffic. He further
stated the proposed ordinance mirrors the findings for
obtaining a conditional use for non -enumerated uses. He then
highlighted the special exception process with the Board of
Zoning Appeals.
In response to Mr. Winslow's question, Mr. Cash stated the
director can make a determination when a person seeks to
operate a use that is not in compliance with the ordinance.
In response to Mr. Winslow's question, Mr. Mincks stated a
findinq under the current ordinance would be obliquely
Ms. Jaeckle requested details from staff relative to the
process by which Board members would be notified of specific
situations prior to the Planning Director making a
determination.
Mr. Holland stressed the importance of involving the County
Administrator in the determination of specific findings.
Dr. Casey recommended providing the Board with a specific
inventory of findings and the mechanism used to determine
certain exceptions.
Mr. Winslow expressed concerns relative to language used in
the proposal and suggested narrowly tailoring the intent of
specific findings. He noted the proposed ordinance arises
from a review of uses accessory to residential property,
particularly the keeping of cats. He further stated the
proposal has created confusion among individuals who partner
with animal shelters and rescue organizations.
Ms. Jaeckle called for public comment.
Mr. Peter Lipovich, a Matoaca District resident, urged the
Board to oppose the restriction of owning multiple cats
without a special exception.
Ms. Tabitha Trelor, Director of Communications for the
Richmond SPCA, stated a key component of reducing the
surrender of cats to municipal shelters is permitting
individuals to keep as many pets as they can care for and
ensuring the humane treatment of feral cats while controlling
their populations with trap -neuter -return.
Ms. Katherine Drummond, a Clover Hill resident, urged the
Board to oppose the restriction of owning multiple cats
without a special exception. She stated the restrictions
place great burdens on individuals who are compassionately
caring for multiple pets within their means.
Ms. Ashley Bennett urged the Board to oppose the restriction
of owning multiple cats without a special exception.
Ms. Lynne Lanton, owner and operator of Smitty's Cat Rescue
Shelter, urged the Board to oppose the restriction of owning
multiple cats without a special exception. She stated the
restrictions place great burdens on individuals who are
compassionately caring for multiple pets within their means
and ensuring the humane treatment of feral cats while
controlling their populations with trap -neuter -return.
Ms. Mary Cary urged the Board to oppose the restriction of
owning multiple cats without a special exception. She stated
the restrictions places great burdens on individuals who are
compassionately caring for multiple pets within their means
and ensuring the humane treatment of feral cats while
controlling their populations with trap -neuter -return.
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Mr. Phillip Allen expressed concerns relative to the
obtrusive odor and health hazards created by his neighbor's
70+ cats in Hidden Valley Estates.
Ms. Gina Starnes, President of Operation Catnip, stated her
volunteer organization is committed to humanely reducing
feral and stray cat overpopulation through trap -neuter -
return. She urged the Board to oppose the restriction of
owning multiple cats without a special exception.
Mr. Freddy Boisseau, a Bermuda District resident, stated
unless a nuisance or trespass on neighboring property owners
has occurred, then restriction of owning multiple cats should
not be enforced.
Ms. Virginia Summers, a Bermuda District resident, stated
unless a nuisance or trespass on neighboring property owners
has occurred, then restriction of owning multiple cats should
not be enforced.
Ms. Nancy Dearnley, volunteer of Richardsons Rescue, urged
the Board to oppose the restriction of owning multiple cats
without a special exception. She stated the restrictions
places great burdens on individuals who are compassionately
caring for multiple pets within their means and ensuring the
humane treatment of feral cats while controlling their
populations with trap -neuter -return.
Ms. Elizabeth Ballenger urged the Board to oppose the
restriction of owning multiple cats without a special
exception. She stated the restrictions places great burdens
on individuals who are compassionately caring for multiple
pets within their means.
There being no one else to speak to the issue, the public
hearing was closed.
Ms. Jaeckle stated she met with several residents of Hidden
Valley Estates regarding their concerns related to their
neighbors' excessive cat population, as well as citizens in
her district complaining about feral cats in their
residential neighborhoods. She noted the intention of the
ordinance is not to target people who own cats, but to
enforce regulations on those who impose a nuisance on their
neighbors.
Ms. Haley commended Planning staff for conducting extensive
research on the matter. She noted other neighboring
jurisdictions have heavier restrictions relative to the
keeping of cats. She stated an ordinance should be enforced
in order to provide protection to county residents.
Mr. Holland stated citizens have a right to enjoy their
property as they desire and regulations should be enforced on
those who impose a nuisance on their neighbors. He further
stated he was in support of the proposed ordinance.
Mr. Elswick noted the intention of the ordinance is not to
target people who own cats, but to enforce regulations on
those who impose a nuisance on their neighbors. He stated the
Board has a responsibility to all of their citizens to strike
a balance relative to the matter.
Mr. Winslow's motion died due to lack of a second.
Mr. Elswick made a motion, seconded by Mr. Holland, for the
Board to adopt the following ordinance:
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD,
1997, AS AMENDED, BY AMENDING AND REENACTING SECTION 19.1-52
OF THE ZONING ORDINANCE RELATIVE TO USES PERMITTED BY SPECIAL
EXCEPTION
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That Section 19.1-52 of the Code of the County of
Chesterfield, 1997, as amended, is amended and re-enacted, to
read as follows:
Chapter 19.1
ZONING
000
Sec.
19.1-52. Uses Generally.
000
B. Uses Not Enumerated. A blank cell in Table 19.1-52.A.
indicates that the identified use is not allowed in the
respective zoning district unless one of the following
determinations is made:
000
2. Other Uses. Uses not specifically enumerated in Table
19.1-52.A. may be allowed by either conditional use
or special exception subject to the following:
a. Conditional Use. Uses that are not enumerated which
have the same general character as those uses
allowed by right or with restrictions in the
respective zoning district may be allowed by
Conditional Use if the director of planning makes a
finding that the proposed use's operating
characteristics are substantially similar to, and
its impact on neighboring properties no greater
than, the operating characteristics and impacts of
the specifically enumerated uses allowed by right
or with restrictinns in the r9i�trirt
operating characteristics and impacts of the
specifically enumerated uses allowed by special
exception.
For both a and b the finding by the director of
planning shall be based upon, but not limited to, the
following considerations for the proposed use: the
size and proposed configuration of the site; the
size, height and exterior architectural appearance of
any proposed structure(s); noise; light; glare;
odors; dust; outdoor activities; traffic; parking;
signage; and hours of operation.
000
(2) That this ordinance shall become effective immediately
upon adoption.
Ayes: Jaeckle, Haley, Holland and Elswick.
Nays: Winslow.
16.C. TO CONSIDER THE EXERCISE OF EMINENT DOMAIN FOR THE
ACQUISITION OF RIGHT-OF-WAY AND EASEMENTS FOR THE
ROUTE 10 WIDENING PROJECT FROM BERMUDA TRIANGLE ROAD
TO MEADOWVILLE ROAD
Mr. Smith stated this date and time has been advertised for
the Board to consider the exercise of eminent domain for the
acquisition of right-of-way and easements for the Route 10
Widening Project from Bermuda Triangle Road to Meadowville
Road. He further stated the county's right-of-way acquisition
consultant has been successful in acquiring right-of-way and
easements from 66 of the 82 property owners impacted by the
project. He stated the county's consultant has been unable to
reach agreement with 15 property owners and recommends
eminent domain in order to allow utility relocations to take
place in advance of the road widening.
Ms. Jaeckle called for public comment.
Ms. Nancy Setchel expressed concerns relative to her parcel
of land and taxes associated with the sale of her portion of
property.
In response to Ms. Sechel's concerns, Ms. Jaeckle stated she
would meet with Ms. Setchel in order to address the issues
she described.
There being no one else to speak to the issue, the public
hearing was closed.
Ms. Jaeckle stated she would meet with Ms. Stechel; however,
the project cannot be delayed any further.
�� Ms. Jaeckle then made a motion, seconded by Ms. Haley, for
further stated the
assessed value of the entire property is
$117,000, including
the house. He noted the appraiser valued
the property as a commercial use.
In response to Mr.
Elswick's question, Mr. Smith stated staff
will continue to work with the remaining property
owners.
Ms. Jaeckle called
for a vote on her motion, seconded by Ms.
Haley, for the Board to authorize the exercise of eminent
domain, including the filing of certificates of
deposit, for
the acquisition of
right-of-way and easements
for the Route
10 Widening Project
from Bermuda Triangle Road to Meadowville
Road from the following property owners:
Ayes: Jaeckle, Haley,
Winslow, Holland and Elswick.
Nays: None.
PARCEL #
PROPERTY OWNER
GPIN NUMBER
PARCEL ADDRESS
4
Setko
805-653-0932
1601 W. HUNDRED ROAD
23
Safety-Kleen Systems
808-653-1257
1200 W. HUNDRED ROAD
41
Shree Arihant Motel Inc
811-653.4710
508 W. HUNDRED ROAD
300 W. HUNDRED ROAD
47
River's Bend Medical Office 111, LLC
812-653-2407 812-653-3607
220 W. HUNDRED ROAD
812-653-4506
210 W. HUNDRED ROAD
813-652-1593 813-
50 W. HUNDRED ROAD
53
Baljit S. Sidhu
652-4298 813-653-5614
10 W. HUNDRED ROAD
813-653-8827
2 W HUNDRED ROAD
16 MEADOWVILLE ROAD
55/76
Maj Fig LLC
813-652-2360 813-652-
51 HUNDRED ROAD
2040
110 OLD BERMUDA HUNDRE
ROAD
88
Maj Fig LLC
814-653-5565
106 MEADOWVILLE ROAD
56
Dean Company, LLC
813.652.4059
11 W. HUNDRED ROAD
813-652-8742 814-652-6454
1 E. HUNDRED ROAD
58
Haynes Investments LLC
814-652-5841
115 HUNDRED ROAD
13310 INGE ROAD
2 E. HUNDRED ROAD
814-652-0686 814-652-
5 MEADOWVILLE ROAD
62
Sidhu Family Enterprises LLC
1095 814-653-3205
21 MEADOWVILLE ROAD
814-652-1797 814-652-
19 MEADOWVILLE ROAD
1686 814-652-2691
10 E. HUNDRED ROAD
20 E. Hundred Road
108 E. HUNDRED ROAD
814-652-5387 814-653-
27 MEADOWVILLE ROAD
65
Second Fortune LLC
4407 814-653-5807
101 MEADOWVILLE ROAD
814-653-6613 814-653-7317
107 MEADOWVILLE ROAD
814-653-7920
109 MEADOWVILLE ROAD
111 MEADOWVILLE ROAD
69
Cesare M. & Teresa B. Evola
814-652-6781 814-652-
116 E. HUNDRED ROAD
7781
200 E. HUNDRED ROAD
72
Deborah Mintz
814-652-9588
210 E. HUNDRED ROAD
93
Paula Gold, et als (Phyllis Johnson) *ESTATE
814-653-9953
120 MEADOWVILLE ROAD
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17. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS
There were no remaining manufactured home permits or zoning
requests at this time.
18. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to address the Board at this time.
19. ADJOURNMENT
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
adjourned at 9:39 p.m.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
Y4/P. Casey
y Administrator
,c04a. QVaek
Doroth A. Ja4&le
Chair
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