17SN0782
CASE NUMBER: 17SN0782
APPLICANT: J.W. Lawler
CHESTERFIELD COUNTY,
VIRGINIA
MATOACA DISTRICT
STAFF’S ANALYSIS
AND RECOMMENDATION
Board of Supervisors Hearing:
MAY 24, 2017
Board of Supervisors Time Remaining:
365 DAYS
Applicant’s Contact:
J.W. LAWLER (804-379-0808)
Planning Department Case Manager:
RYAN RAMSEY (804-768-7592)
10.2 Acres – 6100 Round Rock Road
REQUEST
Amendment of zoning approval (Case 01SN0201) to amend cash proffers in a Residential (R-88)
District. Specifically, the applicant proposes to amend Proffered Condition 1 relative to a cash
proffer payment.
Notes: A. The only condition that may be imposed is a buffer condition. The property owner may proffer
conditions.
B. Proffered conditions and approved zoning conditions from Case 01SN0201 are located in Attachments 1
and 2.
SUMMARY
A single-family residential subdivision (Swift Creek Estates) is under development. There are 6 units
included with this request, on which a cash proffer could be collected, in the amount of $13,708 per
dwelling unit. Currently, the total potential value of the approved cash proffer equates to $82,248.
With this request, the applicant is proposing to reduce the cash proffer amount to $9,400 per
dwelling unit, with a total potential value of $56,400.
Existing zoning conditions, and those proffered with this request provide design and architectural
standards (Summarized on Pages 5 & 6) that are comparable in quality to the surrounding
community.
RECOMMENDATIONS
PLANNING APPROVAL
COMMISSION
PLANNING AND TRANSPORTATION – APPROVAL
Quality design and architecture provide for a convenient, attractive, and
STAFF harmonious community.
The development’s traffic impact will be addressed by providing cash
payments.
Providing a FIRST CHOICE community through excellence in public service
SUMMARY OF IDENTIFIED ISSUES
Department Issue
The Public Facilities Plan suggests the Ettrick-Matoaca library should be
expanded/replaced or a new facility should be constructed in the general
LIBRARIES
vicinity at or near current site. Land for expansion or replacement of this
facility or new facility has not been acquired.
The Public Facilities Plan suggests that Ettrick Elementary School
be revitalized or replaced. the Plan also recommends revitalization or
replacement of Matoaca East and Matoaca West Middle School, and a
SCHOOLS
new high school in the vicinity of Branders Bridge, Bradley Bridge and
Ironbridge Roads. A budget has not been developed for the acquisition of
land or construction of these school facilities as recommended in the Plan.
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Comprehensive Plan
Classification: LOW DENSITY RESIDENTIAL
The designation suggests the property is appropriate for residential use with a maximum of 1
dwelling unit per acre.
Surrounding Land Uses and Development
Single-family uses
(Swift Creek Estates Subdivision)
Round Rock
Road
Simmons
Branch Terrace
Amonte
Parkway
Single-family uses
(Elko Farms Subdivision)
Matoaca
High School
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PLANNING
Staff Contact: Ryan Ramsey (804-768-7592) ramseyrp@chesterfield.gov
Zoning History
Case Number Request
Rezoning to Residential (R-88). Proffered conditions included a cash proffer of
$11,500 per dwelling unit to address the development’s impacts. The cash
01SN0201
proffer has been escalated by the Marshall and Swift Building Cost Index to
Approved
$13,708. (Condition 1)
(6/2002)
This staff report for Case 01SN0201 analyzed the impact of the proposed
development on public facilities and the applicant’s offer to mitigate that impact.
Proposal
Single-family residential uses are proposed. An overall maximum of fifty-nine (59) dwelling units
are permitted with the existing zoning. Fifty-nine (59) lots are recorded within the boundaries of
the existing zoning request, of which six (6) would be impacted by this request.
Design Requirements of Case 01SN0201
The following provides an overview of the approved design requirements referenced in attached
case information (Attachment 2):
Minimum house sizes
Brick or stone veneer, dryvit type material foundations
Design
High quality residential development addresses the Comprehensive Plan goals for strong and
sustainable neighborhoods that are visually attractive, well-planned and well-maintained.
Further, the purpose and intent of the zoning ordinance to promote the health, safety,
convenience and general welfare of the public includes the creation of convenient, attractive
and harmoniouscommunities, protection against overcrowding of land, and protection of the
natural environment. As such, developments that promote unique, viable and long lasting
places and enhance the community are encouraged.
The following provides an overview of additional design requirements offered as part of this
request (Attachment 1 -Proffered Condition):
Architectural styles compatible to homes constructed in the Swift Creek Estates
subdivision
Varied architectural style for dwellings located side-by-side or directly across a street
30-year architectural/dimensional roof shingles
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Each unit required to have an attached garage;maximum projection for front-loaded
garages from front facade; upgraded garage door treatments for front and corner-side
loaded garages
Variety of siding materials to include vinyl with minimum thickness of 0.042 inches
Front porch treatments, if provided
Front foundation planting bedsand installation of a front yard tree
Gravel, concrete, asphalt or decorative paver driveways and concrete front walks
Provide initial screening of HVAC/whole house generators from public roads with
landscaping or low maintenance material
As suggested by the Comprehensive Plan goals and zoning ordinance, the proffered conditions
of this current request along with those approved with Case 01SN0201 include design and
architectural elements that will be compatible with the surrounding community.
COUNTY TRANSPORTATION
Staff Contact: Jim Banks (804-748-1037) banksj@chesterfield.gov
The property consists of 6 recorded lots in Swift Creek Estates Subdivision. Based on that
number oflots and applying trip generation rates for a single-family dwelling, development
could generate approximately 79average daily trips. Traffic generated by development of the
property will be distributed via John Winston Jones Parkway to Woodpecker Road.
Woodpecker Road is a major arterial with a recommended right of way width of 90 feet, as
identified on the County’s Thoroughfare Plan. Woodpecker Road is a two-lane road. Sections of
the road were improved in conjunction with the construction of Matoaca High School. Other
sections of the road are substandard, with approximately 10-foot lane widths and no usable
shoulders. VDOT minimum geometric design standards recommend this road have 12-foot lane
widths and 10 foot shoulders. In 2015, the traffic count on Woodpecker Road between
Matoaca Road and Sandy Ford Road was 7,205 vehicles per day (Level of Service “E”).
Section 19.1-231 of the County Code outlines the general requirements to meet the needs of
the traffic generated by a proposed development, including acceptable levels of service. This
proposed residential development would contribute to an identifiable need for transportation
improvements. The applicant has not offered to provide any mitigating road improvements.
The property is located within Traffic Shed 18, which encompasses the area of the County south
of Route 10, east of Lewis Road, Bradley Bridge Road, and Sandy Ford Road, west of
Harrowgate Road, and north of Hickory Road, Woodpecker Road, and Lakeview Avenue. Several
roads in this traffic shed or which serve this traffic shed are substandard, with little or no
shoulders, fixed objects (trees) adjacent to the edge of the pavement, and poor vertical and
horizontal alignments. The traffic volume generated from this proposed residential
development will contribute to an identifiable need for transportation facility improvements to
these roads in excess of existing transportation facility capacity. Roads in this shed or which
serve this shed need to be improved or widened to address safety and accommodate increased
traffic, including the increased traffic from the proposed development.
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An applicant may choose to address the development’s impact on the county’s road
transportation network through dedication of property, construction of road improvements, or
a cash proffer. If an applicant elects to offer cash to address the impact on the county’s road
transportation network, Transportation staff has calculated the average impact of a single-
family dwelling unit on the transportation network to be $12,652; however, the Board of
Supervisors has adopted a policy establishing that it would accept a maximum cash proffer of
$9,400 per dwelling unit as addressing the traffic impacts of residential development, with all of
the funds to be dedicated towards improvements to the road network. As such, if the applicant
chooses to address the development’s impacts on the county’s road network through payment
of a cash proffer, $9,400 per dwelling unit for improvements to the road network would be
appropriate.
The applicant has proffered to pay $9,400 per dwelling unit (Proffered Condition). Staff
supports the request.
BUDGET & MANAGEMENT
Staff Contact: Natalie Spillman (804-318-8767) spillmann@chesterfield.gov
County finance staff is responsible for managing the finances of the County and making
recommendations to the County Administrator regarding the allocation of available resources for
the provision of services and capital facilities to serve the citizens of the County. Finance staff will
advise the County Administrator if changed economic circumstances require adjustments to the
County’s budget or capital improvement program.
VIRGINIA DEPARTMENT OF TRANSPORTATION
Staff Contact: Brian Lokker (804-674-2384) brian.lokker@vdot.virginia.gov
Virginia Department of Transportation has no comment on this request.
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FIRE AND EMERGENCY MEDICAL SERVICES
Staff Contact: Anthony Batten (804-717-6167) battena@chesterfield.gov
Mission
The mission of Fire and Emergency Medical Services (EMS) is to protect life, property and the
environment through a comprehensive fire and life safety program that ensures an adequate
and timely response to emergencies.
Response Times
The proposed development is located in the rural response zone for which Fire & EMS has a
goal of responding to at least 90% of the calls for service in under twelve (12) minutes. Fire and
EMS is currently unable to meet that goal.
Nearby Fire/EMS Facilities
The Matoaca Station, Company Number 8
The Ettrick-Matoaca Volunteer Rescue Squad
Anticipated Fire & EMS Impacts/Needs
Based on an average of 0.24 calls per dwelling, it is estimated that this development will
generate one (1) annual call for Fire/EMS services.
Additional Fire and EMS Comments
When the property is developed, the number of hydrants, quantity of water needed for fire
protection, and access requirements will be evaluated during the plans review process.
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SCHOOLS
Staff Contact: Atonja Allen (804-318-8740) atonja_allen@ccpsnet.net
Mission
High performing, high quality public schools contribute to the quality of life and economic
vitality of the County. The comprehensive plansuggests a greater focus should be placed on
linking schools with communities by providing greater access, flexible designs and locations that
better meet the needs of the communities in which they are located.
Capital Improvements
The School Board FY2017 adopted Capital Improvement Plan (CIP) continues to support the
2013 voter approved school revitalization program that will replace or renovate ten schools and
construct one new elementary school to add capacity in the Midlothian area of the county. The
ten existing facilities that are part of the revitalization program are Providence Middle School,
Monacan High School, Manchester Middle School, Beulah Elementary School, Enon Elementary
School, Matoaca Elementary School, Harrowgate Elementary School, Reams Elementary School,
Crestwood Elementary School, and Ettrick Elementary School. The project at Providence
Middle School is currently in construction, a new Manchester Middle School is planned for
construction on the existing school site,and the project at Monacan High School is complete.
Additional information on the CIP can be found in the financial section of the CCPS Adopted
Budget for FY2017.
Anticipated School Impacts
Enrollment
Anticipated Schools Percent of
Functional Number of Current
Student Yield by Currently Serving Total
Capacity Trailers Enrollment
School Type Area Functional
Capacity
Elementary 1 Ettrick 709 1 619 87
Middle 1 Matoaca 12673 930 73
High1 Matoaca 19135 1756 92
Total\[1\] 3
Note:
Based upon average number of students per single family dwelling unit countywide at 0.48 students per unit.
\[1\]
Public Facilities Plan
The Public Facilities Planrecommends that Ettrick Elementary School be revitalized or replaced
between 2014-2020. Post 2020, the Plan also recommends revitalization or replacement of
Matoaca East and Matoaca West Middle School, and a new high school in the vicinity of
Branders Bridge, Bradley Bridge and Ironbridge Roads, however at this time a budget has not
been developed for the acquisition of land or construction of these school facilities as
recommended in the Plan.
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LIBRARIES
Staff Contact: Jennifer Stevens (804-751-4998) stevensj@chesterfield.gov
Mission
The public library system’s role in the county has expanded beyond its traditional function as a
resource for information and materials, and now serves as a community gathering place for
educational, cultural and informational services; community support during emergencies;
economic development;and revitalization activities.
Nearby Libraries
Ettrick-MatoacaLibrary
Public Facilities Plan
The Public Facilities Plan suggests the Ettrick-Matoaca library should be expanded/replaced or a
20,000 square foot new facility shall be constructed in the general vicinity at or near current
site. Land for expansion or replacement of this facility or new facility has not been acquired.
PARKS AND RECREATION
Staff Contact: Stuart Connock (804-751-4484) ConnockS@chesterfield.gov
To date, no comments have been received.
ENVIRONMENTAL ENGINEERING
Staff Contact: Rebeccah Ward (804-748-1028) WardR@chesterfield.gov
Environmental Engineering has no comment on this request.
UTILITIES
Staff Contact: Jamie Bland (804-751-4439) blandj@chesterfield.gov
The proposed request to reduce cash proffer will not impact the public water and wastewater
systems.
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CASE HISTORY
Applicant Submittals
2/6/17 Application submitted
3/30/17 Revised proffered conditions were submitted
Community Meeting
4/13/17 The applicant clarified specifics relative to the proposal and noted no changes
proposed to minimum dwelling sizes or architectural quality found within the
community.
Planning Commission
4/26/17Citizen Comments:
No citizens spoke to this request.
Recommendation –APPROVAL AND ACCEPTANCE OF THE PROFFERED
CONDITIONS IN ATTACHMENT 1
Motion: Freye Second: Wallin
AYES: Sloan, Jackson, Freye, Jones and Wallin
The Board of Supervisors on Wednesday, May 24, 2017, beginning at 6:00 p.m., will consider
this request.
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ATTACHMENT 1
PROFFERED CONDITIONS
Note: Both the Planning Commission and Staff recommend acceptance of the following
proffered conditions, as offered by the applicant.
With the approval of this request, Proffered Condition 1 of Case 01SN0201 shall be amended as
outlined below.
Road Cash Proffer. For each dwelling unit, the applicant shall pay $9,400.00 per dwelling
1.
unit or the amount approved by the Board of Supervisors not to exceed $9,400.00 to the
County of Chesterfield for road improvements within the service district for the
property. Each payment shall be made prior to the issuance of a certificate of occupancy
for a dwelling unit, unless state law modifies the timing of the payment. (T)
The Applicant hereby offers the following proffers:
Architectural/Design Elements:
2.
a.Driveways/Front Walks
i.Driveways: All portions of driveways and parking areas shall be brushed
concrete, stamped concrete, exposed aggregate concrete, asphalt,
decorative pavers or gravel.
ii.Front Walks: A minimum of a 42-inch-wide concrete front walk shall be
provided to the front entrance of each dwelling unit, to connect to drives,
sidewalks or street.
b.Landscaping
i.Front Yard Tree: One (1) tree per lot shall be planted or retained. A tree
shall be planted or retained on both street frontages on corner lots. The
front yard tree shall be a large deciduous tree and have a minimum
caliper of 2.5 inches. Native trees shall be permitted to have a minimum
caliper of 2 inches.
ii.Front Foundation Planting Beds: Foundation planting is required along
the entire front façade of all units, and shall extend along all sides facing
a street. Foundation Planting Beds shall be a minimum of four (4) feet
wide from the unit foundation. Planting beds shall be defined with a
trenched edge or suitable landscape edging material. Planting beds shall
include medium shrubs and may include spreading groundcovers. Unit
corners shall be visually softened with vertical accent shrubs (4’-5’) or
small evergreen trees (6’-8’) at the time of planting.
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c.Architecture and Materials
i.Style and Form:The architectural styles shall be interpretations of
traditional Richmond architecture, using forms and elements compatible
with those in the Swift Creek Estates subdivision such as Georgian, Adam,
Classical Revival Colonial, Greek Revival, Queen Anne, and Craftsman
Styles.
ii.Repetition: Dwellings with the same elevations may not be located
adjacent to, directly across from, or diagonally across from each other on
the same street. This requirement does not apply to units on different
streets backing up to each other.
iii.Exterior Facades: Acceptable siding materials include brick, stone,
masonry, stucco, synthetic stucco (E.I.F.S), vinyl siding, and approved
horizontal lap siding. Horizontal lap siding may be manufactured from
natural wood or cement fiber board or may be premium quality vinyl
siding with a minimum wall thickness of 0.042 inches. Plywood and metal
siding are not permitted.
d.Roof Materials: Roofing material shall be dimensional architectural shingles or
better with a minimum 30-year warranty.
e.Porches and Stoops
i.Front Porches: All front entry stoops and front porches shall be
constructed with continuous masonry foundation wall or on 12” x 12”
masonry piers. Extended front porches shall be a minimum of five (5) feet
deep. Space between piers under porches shall be enclosed with framed
lattice panels. Handrails and railings shall be finished painted wood, vinyl
rails or metal rail systems with vertical pickets or swan balusters. Pickets
shall be supported on top and bottom rails that span between columns.
f.Garages.
i.All units shall have an attached garage. Front loaded attached garages
shall be permitted to extend as far forward from the front line of the
main dwelling as the front line of the front porch provided that the
rooflines of the porch and garage are contiguous. Where the rooflines are
not contiguous, garages shall be permitted to project a maximum of two
(2) feet forward of the front line of the main dwelling.
ii.Front loaded and corner side loaded garages shall use an upgraded
garage door. An upgraded garage door is any door with a minimum of
two (2) enhanced features. Enhanced features shall include windows,
raised panels, decorative panels, arches, hinge straps or other
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architectural features on the exterior that enhance the entry (i.e.
decorative lintels, shed roof overhangs, arches, columns, keystones,
eyebrows, etc.) Flat panel garage doors are prohibited.
g.Heating, Ventilation and Air Conditioning (HVAC) Units and Whole House
Generators.Units shall initially be screened from view of public roads by
landscaping or low maintenance material, as approved by the Planning
Department. (P)
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ATTACHMENT 2
APPROVED CONDITIONS (01SN0201)
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