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17SN0789 CASE NUMBER: 17SN0789 APPLICANT: Bayhill Development Corporation CHESTERFIELD COUNTY, VIRGINIA MATOACA DISTRICT ALYSIS AND RECOMMENDATION Board of Supervisors Hearing: May 24, 2017 Board of Supervisors Time Remaining: 365 DAYS Applicant Agent: ANDREW M. SCHERZER (804-794-0571) Contact: BAYHILL DEVELOPMENT CORPORATION 1 Acre 12803 Bailey Hill Court and 8506 and (804-744-1340) 8701 Bailey Hill Road Planning Department Case Manager: DREW NOXON (804-796-7122) REQUEST Amendment of zoning (Case 04SN0113) to amend cash proffers in a Residential (R-12) District. Specifically, the applicant proposed to amend Proffered Condition 3 relative to cash proffer payment. Notes: A.The only condition that may be imposed is a buffer condition. The property owner may proffer conditions. B.Proffered conditions, approved proffered conditions of Case 04SN0113 and exhibits are located in Attachments 1 - 8. SUMMARY A single-family residential subdivision (Bayhill Pointe) is currently under development. There are three (3) units included with this request, on which a cash proffer could be collected, in the amount of $15,552 per dwelling unit. Currently, the total potential value of the approved cash proffer equates to $46,656. With this request, the applicant is proposing to reduce the cash proffer amount to $9,400 per dwelling unit, with a total potential value of $28,200. Existing zoning conditions, and those proffered with this request, provide design and architectural standards (summarized on pages 5 and 6) that are compatible in quality to the surrounding community. RECOMMENDATIONS PLANNING AND TRANSPORTATION APPROVAL The quality design and architecture required by existing zoning conditions and proffered in this request provide for a convenient, STAFF attractive and harmonious community. providing cash payments. Providing a FIRST CHOICE community through excellence in public service SUMMARY OF IDENTIFIED ISSUES Department Issue Post 2020, the tǒĬƌźĭ CğĭźƌźƷźĻƭ tƌğƓ recommends a new elementary school in the vicinity of Hull Street and Otterdale Roads, east of Skinquarter Road SCHOOLS and south of Duval Road and a new middle school in the vicinity of Hull Street and Otterdale Roads. Land for these school facilities has not been acquired. The tǒĬƌźĭ CğĭźƌźƷźĻƭ tƌğƓ suggests the Clover Hill library should be LIBRARIES expanded/replaced or a new facility shall be constructed in the general vicinity at or near current site. Land for expansion or replacement of this facility has not been acquired. 217SN0789-2017MAY24-BOS-RPT 317SN0789-2017MAY24-BOS-RPT Comprehensive Plan Classification: SUBURBAN RESIDENTIAL II The designation suggests the property is appropriate for residential use with a maximum of 2.0 to 4.0 dwelling units per acre. Surrounding Land Uses and Development Single-family use Bailey Bridge Bailey Hill Rd Rd Single-family use Single-family use Bayhill Pointe Bailey Hill Pl Bailey Valley Dr 417SN0789-2017MAY24-BOS-RPT PLANNING Staff Contact: Drew Noxon (804-796-7122) noxona@chesterfield.gov Zoning History Case Number Request Rezoning to R-12 to permit a residential development of 27 lots. Proffered Conditions included a cash proffer of $9,000 per unit to address development 04SN0113 impacts (currently escalated to $15,552). (Proffered Condition 3) Approved The staff report for Case 04SN0113 analyzed the impact of the proposed (12/17/2003) impact. Proposal Single-family residential uses are proposed. An overall maximum of 27 lots are permitted with the approved zoning. Twenty-three (23) lots are recorded within the boundaries of the original zoning request, of which three (3) lots are impacted by this request. Design Requirements of Case 04SN0113 The following provides an overview of the approved design requirements referenced in attached case information (Attachment 2): Minimum dwelling size (gross floor area) of 1,700 square feet for one-story dwellings, with a minimum of 2,000 square feet for dwellings with more than one story. Design High quality residential development addresses the Comprehensive Plan goals for strong and sustainable neighborhoods that are visually attractive, well-planned and well-maintained. Further, the purpose and intent of the zoning ordinance to promote the health, safety, convenience and general welfare of the public includes the creation of convenient, attractive and harmonious communities, protection against overcrowding of land, and protection of the natural environment. As such, developments that promote unique, viable and long lasting places and enhance the community are encouraged. The following provides an overview of additional design requirements offered as part of this request (Attachment 1 Proffered Condition 2): Driveway materials including brushed concrete, stamped concrete, exposed aggregate concrete or asphalt Front walks consisting of concrete or decorative pavers One street tree per lot Lamp posts for each unit Front foundation planting beds Front yards sodded and irrigated Varied elevations for dwellings located side-by-side, directly or diagonally across street Variety of siding materials 517SN0789-2017MAY24-BOS-RPT All street-facing facades finished in same materials where units face more than one street Step down siding permitted based on unique topography with limited step down and maintaining 24 inches of exposed foundation Varied roof lines 30-year architectural/dimensional roof shingles Foundation treatment Front porch treatment Maximum projection for front-loaded garages from front facade; upgraded garage door treatments for front and corner-side loaded garages Chimney/fireplace treatment Screening of mechanical equipment As suggested by the Comprehensive Plan goals and Zoning Ordinance, the proffered conditions of this current request along with those approved with Case 04SN0113 include quality design and architectural elements that will likely enhance the surrounding community. 617SN0789-2017MAY24-BOS-RPT COUNTY TRANSPORTATION Staff Contact: Jim Banks (804-748-1037) banksj@chesterfield.gov The property consists of 3 recorded lots. Based on those numbers of lots and applying trip generation rates for a single-family dwelling, development could generate approximately 42 average daily trips. Traffic generated by development of the property will be initially distributed to Bailey Bridge Road. Bailey Bridge Road is a major arterial with a recommended right of way width of 90 feet, as Bridge Road is a two-lane road. Sections of the road have been improved in conjunction with residential development. Other sections of the road are substandard, with approximately 10-foot lane widths and no usable shoulders. VDOT minimum geometric design standards recommend this road have 12-foot lane widths and 10 foot shoulders. In 2015, the traffic count on Bailey Bridge Road 7,830 vehicles per day (Level Section 19.1-231 of the County Code outlines the general requirements to meet the needs of the traffic generated by a proposed development, including acceptable levels of service. This proposed residential development would contribute to an identifiable need for transportation improvements. The applicant has not offered to provide any mitigating road improvements. The property is within Traffic Shed 12, which encompasses a large area in the south-central part of the County. Many roads in this part of the county have little or no shoulders, fixed objects (trees) adjacent to the edge of the pavement and poor vertical and horizontal alignments. The traffic volume generated from this proposed residential development will contribute to an identifiable need for transportation facility improvements to these roads in excess of existing transportation facility capacity. Roads in this shed or which serve this shed need to be improved or widened to address safety and accommodate increased traffic, including the increased traffic from the proposed development. An applicant may choose to address the transportation network through dedication of property, construction of road improvements, or transportation network, Transportation staff has calculated the average impact of a single- family dwelling unit on the transportation network to be $12,652; however, the Board of Supervisors has adopted a policy establishing that it would accept a maximum cash proffer of $9,400 per dwelling unit as addressing the traffic impacts of residential development, with all of the funds to be dedicated towards improvements to the road network. As such, if the applicant ork through payment of a cash proffer, $9,400 per dwelling unit for improvements to the road network would be appropriate. The applicant has proffered to pay $9,400 per dwelling unit (Proffered Condition 1). Staff supports the request. 717SN0789-2017MAY24-BOS-RPT BUDGET AND MANAGEMENT Staff Contact: Natalie Spillman (804-318-8767) spillmann@chesterfield.gov County finance staff is responsible for managing the finances of the County and making recommendations to the County Administrator regarding the allocation of available resources for the provision of services and capital facilities to serve the citizens of the County. Finance staff will advise the County Administrator if changed economic circumstances require ram. FIRE AND EMERGENCY MEDICAL SERVICES Staff Contact: Anthony Batten (804-717-6167) battena@chesterfield.gov Mission The mission of Fire and Emergency Medical Services (EMS) is to protect life, property and the environment through a comprehensive fire and life safety program that ensures an adequate and timely response to emergencies. Response Times The proposed development is located in the urban response zone for which Fire & EMS has a goal of responding to at least 90% of the calls for service in under seven (7) minutes. Fire and EMS is currently unable to meet that goal. Nearby Fire/EMS Facilities The Clover Hill Fire Station, Company Number 7 Anticipated Fire & EMS Impacts/Needs Based on an average of 0.108 calls per dwelling, it is estimated that this development will generate 1 annual call for Fire/EMS services. Additional Fire and EMS Comments When the property is developed, the number of hydrants, quantity of water needed for fire protection, and access requirements will be evaluated during the plans review process. 817SN0789-2017MAY24-BOS-RPT SCHOOLS Staff Contact: Atonja Allen (804-318-8740) atonja_allen@ccpsnet.net Mission High performing, high quality public schools contribute to the quality of life and economic vitality of the County. The comprehensive plan suggests a greater focus should be placed on linking schools with communities by providing greater access, flexible designs and locations that better meet the needs of the communities in which they are located. Capital Improvements The School Board FY2017 adopted Capital Improvement Plan (CIP) continues to support the 2013 voter approved school revitalization program that will replace or renovate ten schools and construct one new elementary school to add capacity in the Midlothian area of the county. The ten existing facilities that are part of the revitalization program are Providence Middle School, Monacan High School, Manchester Middle School, Beulah Elementary School, Enon Elementary School, Matoaca Elementary School, Harrowgate Elementary School, Reams Elementary School, Crestwood Elementary School, and Ettrick Elementary School. The project at Providence Middle School is currently in construction, a new Manchester Middle School is planned for construction on the existing school site, and the project at Monacan High School is complete. Additional information on the CIP can be found in the financial section of the CCPS Adopted Budget for FY2017. Anticipated School Impacts Enrollment Anticipated Schools Percent of Functional Number of Current Student Yield by Currently Serving Total Capacity Trailers Enrollment School Type Area Functional Capacity Elementary 1 Alberta Smith 705 2 649 92 Middle 0 Bailey Bridge 1455 0 1397 96 High 0 Manchester 2344 5 1983 85 Total \[1\] 1 Note: Based upon average number of students per single family dwelling unit countywide at 0.48 students per unit. \[1\] Public Facilities Plan Post 2020, the tƌğƓ recommends a new elementary school in the vicinity of Hull Street and Otterdale Roads, east of Skinquarter Road and south of Duval Road and a new middle school in the vicinity of Hull Street and Otterdale Roads, however at this time a budget has not been developed for the acquisition of land or construction of these school facilities as recommended in the Plan. 917SN0789-2017MAY24-BOS-RPT LIBRARIES Staff Contact: Jennifer Stevens (804-751-4998) stevensj@chesterfield.gov Mission resource for information and materials, and now serves as a community gathering place for educational, cultural and informational services; community support during emergencies; economic development; and revitalization activities. Nearby Libraries Clover Hill Library Public Facilities Plan The tǒĬƌźĭ CğĭźƌźƷźĻƭ tƌğƓ suggests the Clover Hill library should be expanded/replaced or a new facility shall be constructed in the general vicinity at or near current site. Land for expansion or replacement of this facility has not been acquired. 1017SN0789-2017MAY24-BOS-RPT PARKS AND RECREATION Staff Contact: Stuart Connock (804-751-4484) ConnockS@chesterfield.gov No comments have been submitted to date. VIRGINIA DEPARTMENT OF TRANSPORTATION Staff Contact: Brian Lokker (804-674-2384) UTILITIES Staff Contact: Jamie Bland (804-751-4439) blandj@chesterfield.gov ENVIRONMENTAL ENGINEERING Staff Contact: Rebeccah Ward (804-748-1028) WardR@chesterfield.gov This request will not impact these facilities. 1117SN0789-2017MAY24-BOS-RPT CASE HISTORY Applicant Submittals 2/16/2017 Application submitted 12/30/2016, Proffered conditions and building elevations submitted 3/15/2017 & 3/30/17 Community Meeting 3/13/17 Issues Discussed: Further development of Bayhill Pointe community Front-loaded garages on dwellings How cash proffers are allocated Cost of building roads Planning Commission 4/26/2017 Citizen Comments: No citizens spoke to this request. Recommendation APPROVAL AND ACCEPTANCE OF THE PROFFERED CONDITIONS IN ATTACHMENT 1 Motion: Freye Second: Wallin AYES: Sloan, Jackson, Freye, Jones and Wallin The Board of Supervisors on Wednesday, May 24, 2017, beginning at 6:00 p.m., will consider this request. 1217SN0789-2017MAY24-BOS-RPT ATTACHMENT 1 PROFFERED CONDITIONS Note: Both the Planning Commission and Staff recommend acceptance of the following proffered conditions, as offered by the applicant. With the approval of this request, Proffered Condition 3 of Case 04SN0113 shall be amended as outlined below. All other conditions of Case 04SN0113 shall remain in force and effect. 1.Cash Proffers. For each dwelling unit, the applicant, sub-divider, or assignee(s) shall pay $9,400 to the County of Chesterfield for road improvements within the service district for the property. Each payment shall be made prior to the issuance of a building permit for a dwelling unit unless state law modifies the timing of the payment. Should Chesterfield County impose impact fees at any time during the life of the development that are applicable to the property, the amount paid in cash proffers shall be in lieu of or credited toward, but not be in addition to, any impact fees, in a manner determined by the County. (B&M) The Applicant hereby offers the following proffered conditions: 2.Architectural/Design Elements: a.Driveways/Front Walks. i.Driveways. All private driveways serving residential uses shall be brushed concrete, stamped concrete, exposed aggregate concrete or asphalt. ii.Front walks. A minimum of a three (3) foot wide concrete front walk shall be provided to the front entrance of each dwelling unit, to connect to drives, sidewalks or streets. iii.Lamp Posts. One (1) lamp post shall be provided to each dwelling unit. The design of such lamp posts shall be consistent throughout the Property. iv.Mailboxes. If individual mailbox units are provided for each lot, the design of such mailboxes shall be consistent throughout the Bayhill Pointe subdivision. Any provided mailbox units shall be painted white at time of initial installation. b.Landscaping. i.Front Yard Tree: One (1) tree per lot shall be planted or retained. A tree shall be planted or retained on both street frontages on corner lots. The 1317SN0789-2017MAY24-BOS-RPT tree shall be planted or retained along the front property line within the street side half of the required front yard setback. The front yard tree shall be a large deciduous tree and have a minimum caliper of 2.5 inches. Native trees shall be permitted to have a minimum caliper of 2 inches. i.Front Foundation Planting Beds and Yards. All front yards shall be sodded and irrigated. Foundation planting beds shall be provided along the front facades of dwelling units, and shall extend along all sides facing a street. Foundation planting beds shall be a minimum of four (4) feet wide as measured from the unit foundation. Planting beds shall be defined with a trenched edge or suitable landscape edging material. Planting beds shall include medium shrubs spaced a maximum of four (4) feet apart. Unit corn- - c.Architecture and Materials. i.Repetition. Dwelling units with the same elevations may not be located adjacent to, directly across, or diagonally from each other on the same street. This requirement does not apply to units on different streets backing up to each other. ii.Foundations: The exposed portion of any foundation shall be brick or stone. Synthetic or natural stucco foundations may be permitted for facades constructed entirely of stucco. Stepping the siding down below the first floor shall only be permitted in circumstances of unique topographical conditions. Step downs shall be permitted on the side and rear elevations only, with a maximum of two (2) steps permitted on any elevation, and with a minimum separation of eight (8) feet between steps. A minimum of 24 inches of exposed brick or stone shall be required, unless a lesser amount is approved by the Planning Department at time of plans review due to unique design circumstances. iii.Exterior Facades: Acceptable siding materials include brick, stone, masonry, stucco, synthetic stucco (E.I.F.S), vinyl siding, and approved horizontal lap siding. Horizontal lap siding may be manufactured from natural wood or cement fiber board or may be premium quality vinyl siding. Plywood and metal siding are not permitted. Additional siding requirements: 1.Where a dwelling unit borders more than one street, all street- facing facades shall be finished in the same materials. 2. 3.Synthetic Stucco siding shall be finished in smooth, sand or level texture. Rough textures are not permitted. 1417SN0789-2017MAY24-BOS-RPT d.Roofs. i.Varied Roof Line. Varied roof designs and materials shall be used on facades of dwelling units that face a street. Minimum roof pitch shall be 7/12, and there shall be a minimum roof overhang of twelve (12) inches. ii.Roof Materials. Roofing material shall be dimensional architectural shingles with a minimum 30-year warranty. All flashing shall be copper or pre-finished aluminum (bronze or black). e.Porches. i.Front Porches: All front entry stoops and front porches shall be constructed with continuous masonry foundation wall or o masonry piers. Extended front porches shall be a minimum of four (4) feet deep. Space between piers under porches shall be enclosed with framed lattice panels. Handrails and railings shall be finished painted wood, vinyl rails or metal rail systems with vertical pickets or swan balusters. Pickets shall be supported on top and bottom rails that span between columns. f.Fireplaces, Chimneys and Flues. i.Chimneys. Chimney chases shall be constructed of brick or stone. The width and depth of chimneys shall be appropriately sized in portion to the size and height of the unit. ii.Direct Vent Fireplaces. Direct vent gas fireplace boxes which protrude beyond the exterior plane of the unit, are not permitted on front facades. All the exterior materials and finishes used to enclose the fireplace box must match the adjacent façade. g.Garages. i.Front Loaded Garages. Front loaded attached garages shall be permitted to extend as far forward from the front line of the main dwelling as the front line of the front porch provided that the rooflines of the porch and garage are contiguous. Where the rooflines are not contiguous, garages shall be permitted to project a maximum of two (2) feet forward of the front line of the main dwelling. ii.Exception. Units may employ a garage and architectural design similar to and consistent with designs shown in Exhibit A, Elevations 1 through 6, dated February 9, 2017, and garages shall be permitted to extend beyond the front façade as indicated on each elevation. 1517SN0789-2017MAY24-BOS-RPT iii.Garage Doors. Front loaded and corner side loaded garages, shall use an upgraded garage door. An upgraded garage door is any door with a minimum of two (2) enhanced features. Enhanced features shall include windows, raised panels, decorative panels, arches, hinge straps or other architectural features on the exterior that enhance the entry (i.e. decorative lintels, shed roof overhangs, arches, columns, keystones, eyebrows, etc.) Flat panel garage doors are prohibited. h.Heating, Ventilation and Air Conditioning (HVAC) Units and Whole House Generators. Units shall initially be screened from view of public roads by landscaping or low maintenance material, as approved by the Planning Department. (P) 1617SN0789-2017MAY24-BOS-RPT ATTACHMENT 2 APPROVED CONDITIONS (04SN0113) In Matoaca Magisterial District GLENN M. HILL requests rezoning and amendment of zoning district map from Agricultural (A) to Residential (R-12). Residential use of up to 3.63 units per acre is permitted in a Residential (R-12) District The Comprehensive Plan suggests the property is appropriate for residential use on 1.5 acre lots suited to R-88 zoning This request lies on 20.0 acres fronting approximately 1,000 feet on the east line of Bailey Bridge Road, approximately 550 feet south of Battlecreek Drive. Tax ID 735 670 7636 Sheet 16. At Mrs. s request Mr. Warren inquired if anyone was present to speak to Case 04SN0113. Seeing no one he called for the applicant to come forward and the case to be heard on the consent agenda. Mr. Delmonte Lewis, representing the applicant, stated the proposal is for an extension of an existing subdivision; water and sewer is available and the applicant has addressed the impact on capital facilities as well as agreed to provide 1,000 feet of road improvements. He requested that the Board approve the request as recommended by the Planning Commission Mr. Warren called for public comment. No one carne forward to speak to the request. Mrs. Humphrey stated the applicant has agreed to provide improvements to a dangerous curve on Bailey Bridge Road and the development will provide for a second access for the Winterpock Fire Department to reach the Bayhill Pointe community. Mrs. Humphrey then made a motion, seconded by Mr. McHale, for the Board to approve Case 04SN0113 and accept the following proffered conditions: Public water and wastewater systems shall be used. (U) 1. 2.With the exception of timbering which has been approved by the Virginia State Department of Forestry for the purpose of removing dead diseased trees, there shall be no timbering on the Property until a Land Disturbance Permit has been obtained from the Environmental Engineering Department and the approved devices have been installed. (EE) 3.The applicant, subdivider, or assignee(s) shall pay the following, for infrastructure improvements within the service district for the property, to the County of Chesterfield prior to the issuance of building permit: $9,000.00 per dwelling unit, if paid prior to July 1, 2003; or a. 1717SN0789-2017MAY24-BOS-RPT The amount approved by the Board of Supervisors not to exceed b. $9,000.00 per dwelling unit adjusted upward by any increase in the Marshall and Swift building cost index between July 1, 2002, and July 1, of the fiscal year in which the payment is made if paid after June 30, 2003. In the event the cash payment is not used for which proffered c. within 15 years of receipt, the cash shall be returned in full to the payor. (B&M) 4.No more than 27 residential lots shall be developed on the subject property. (P) 5.Minimum House Size: All dwelling units shall have a mj nimum gross floor area of 1,700 square feet except for dwelling units with more than one story which shall have a minimum gross floor area of 2,000 sq. feet. (P) (P) Minimum lot area shall be 15,000 square feet. 6. 7.Direct access from the property to Bailey Bridge Road shall be limited to one (1) Public Road. The exact location of that access shall be approved by the Transportation Department. (T) 8.Right of Way Dedication: In conjunction with the recordation of the initial subdivision plat or within sixty (60) days of a written request by the County, forty-five (45) feet of right-of- way on the east side of Bailey Bridge Road, measured from the centerline of the part of Bailey Bridge Road immediately adjacent to the property; shall be dedicated, free and unrestricted, to and for the benefit of Chesterfield County. (T) 9.Construction: The applicant, subdivider or assignee (s) shall: (1) dedicate the required right-of-way and construct additional pavement along Bailey Bridge Road at the approved access point to provide left and right turn lanes if warranted, based on Transportation Department standards. In the event the Developer is unable to acquire the right-of-way necessary for the road improvements as described, the Developer may request, in writing, the County to acquire such right-of-way as a public road improvement. All costs associated with the acquisition of the right-of-way shall be borne by the Developer. In the event the County chooses not to assist the Developer in acquisition of the "off- site" right-of-way, the Developer shall be relieved of the obligation to acquire the "off-site" right-of-way, and only provide the road improvement that can be accommodated within available right-of-way as determined by the Transportation Department; and (2) Construct additional pavement and shoulder along the south side of Bailey Bridge Road to provide an eleven (11) foot wide travel lane, measured from the centerline of the road, with an additional one (1) foot wide paved shoulder plus a seven (7) foot wide unpaved shoulder, with any modifications approved by the Transportation Department for the entire property frontage. (T) 1817SN0789-2017MAY24-BOS-RPT 10.Phasing Plan: Prior to any construction plan approval a phasing plan for the required road improvements, as identified in Proffer 9, shall be submitted to and approved by the Transportation Department. (T) Ayes Warren McHale Barber Humphrey and Miller Nays None 1917SN0789-2017MAY24-BOS-RPT ATTACHMENT 3 EXHIBIT A ELEVATION 1 2017SN0789-2017MAY24-BOS-RPT ATTACHMENT 4 EXHIBIT A ELEVATION 2 2117SN0789-2017MAY24-BOS-RPT ATTACHMENT 5 EXHIBIT A ELEVATION 3 2217SN0789-2017MAY24-BOS-RPT ATTACHMENT 6 EXHIBIT A ELEVATION 4 2317SN0789-2017MAY24-BOS-RPT ATTACHMENT 7 EXHIBIT A ELEVATION 5 2417SN0789-2017MAY24-BOS-RPT ATTACHMENT 8 EXHIBIT A ELEVATION 6 2517SN0789-2017MAY24-BOS-RPT