2017-03-29 MinutesCEJ
A
BOARD OF SUPERVISORS
MINUTES
March 29, 2017
Supervisors in Attendance:
Ms. Dorothy A. Jaeckle, Chair
Ms. Leslie A. T. Haley, Vice Chair
Mr. Christopher M. Winslow
Mr. James M. Holland
Mr. Stephen A. Elswick
Dr. Joseph P. Casey
County Administrator
Ms. Jaeckle called the meeting to order at 2:00 p.m.
1. APPROVAL OF MINUTES FOR MARCH 15, 2017
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
approved the minutes of March 15, 2017, as submitted.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
2. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS,
DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION
On motion of Mr. Holland, seconded by Mr. Winslow, the Board
replaced Item 6., Closed Session 1) Pursuant to Section 2.2-
3711(A)(7), Code of Virginia, 1950, as Amended, for
Consultation with Legal Counsel Requiring the Provision of
Legal Advice Regarding Consideration of the Chesterfield
County Public Schools Supplemental Retirement Plan; 2)
Pursuant to Section 2.2-3711(A)(1), Relating to the
Performance of a Specific County Employee; 3) Pursuant to
Section 2.2-3711(A)(3), Relating to the Disposition of an
Interest in Publicly -Held Real Property Where Discussion in
an Open Meeting Would Adversely Affect the Bargaining
Position and Negotiating Strategy of the County; and 4)
Pursuant to Section 2.2-3711(A)(3), Relating to the
Acquisition of an Interest in Publicly Held Real Property
Where Discussion in an Open Meeting Would Adversely Affect
the Bargaining Position and Negotiating Strategy of the
County; and replaced Item 13.B.12.b., Transfer of District
Improvement Funds from the Bermuda, Clover Hill, Dale,
Matoaca and Midlothian District Improvement Funds to the Fire
and Emergency Medical Services Department to Purchase Bronze
Castings for the Memorial Wall Honoring Firefighters- and
Emergency Medical Technicians Who Have Died in the Line of
Duty.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
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3. WORK SESSIONS
3.A. EVERY DAY EXCELLENCE - SOCIAL SERVICES CASEWORKER
Dr. Casey recognized Ms. Laurenia Mangum, a caseworker from
the Social Services Department, and read a letter from a
county resident expressing their appreciation for her
helpfulness and professionalism.
Ms. Mangum introduced herself and expressed her appreciation
to Dr. Casey for the special recognition and kind sentiments.
Ms. Jaeckle and Ms. Haley both commended Ms. Mangum's
customer service and work ethic.
• Dr. Casey was pleased to report that applications for
the new Government Citizens Academy will start being
accepted by April 15, with the first class held on May
16. He stated through interactive sessions and optional
tours of facilities, residents will get a comprehensive
look at how and why programs and services are provided.
He further stated the academy creates a hands-on
learning opportunity where citizens will have the chance
to provide feedback relative to how the county is doing.
• Dr. Casey announced on March 25, 2017, the Chesterfield
County Police Department was awarded accreditation
through the Commission on Accreditation for Law
Enforcement Agencies. He stated the accreditation award
is the successful culmination of years of work and
dedication to providing the highest level of police
service to the Chesterfield County community.
Colonel Dupuis expressed appreciation to Dr. Casey for the
recognition and stated the award demonstrates professionalism
within the county's law enforcement agency.
3.B. GENERAL ASSEMBLY UPDATE
Ms. Mary Ann Curtin presented a brief update to the Board of
Supervisors on the status of the General Assembly and the
county's legislative program. She noted the county's charter
bill as well as the partial tax exemption bill relative to
commercial/industrial structures, have been signed by the
Governor and will be effective July 1St. In regards to short-
term rentals, she stated SB1578, which affirms the rights of
localities to regulate the short-term rental of property for
fewer than 30 days, has also been signed by the Governor. She
further stated the bill will preserve local authority
regarding the matter of rentals. She stated HB1455 regarding
real estate incentives and technology zones retains authority
over zoning for towers and created an administrative process
for small cell applications on already existing structures.
She noted funding was included for the Health Department
lease. In closing, she stated after the April 5th veto
session, she will be submitting her final report to the
Board.
Discussion ensued relative to the process of creating an
ordinance for the county, in conjunction with local
jurisdictions, relative to short-term rentals.
Ms. Jaeckle suggested meeting with the school division to
discuss county/schools unfunded General Assembly mandates.
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In response to Ms. Jaeckle's request, Ms. Curtin stated the
taskforce on local government mandates did hold a meeting
last week to address the issue of unfunded mandates.
3.C. DEPARTMENT OF COMMUNITY ENHANCEMENT
Mr. Bill Dupler stated staff has been working toward the goal
of creating a new department focusing on preserving and
revitalizing county neighborhoods. He further stated the new
department, Community Enhancement, will be created by
transferring employees from five county departments to create
a new operating unit focused on the maintenance,
preservation, and revitalization of the community. He stated
creation of the new department will not increase the number
of departments countywide as the new department will absorb
an existing department. Additionally, he stated the
relocation of existing county employees along with one
vacancy will allow the new department to be staffed without
increasing the county's overall employee count. He further
stated the current roles of license inspection and code
compliance activities currently embedded elsewhere will
continue within the new department. He stated the existing
employees currently working in different departments will
come together in a single unit to provide a countywide
commitment to preservation, maintenance, and revitalization
of county neighborhoods. He further stated the new department
will support existing neighborhoods, promoting their vitality
through a combination of preservation and revitalization
initiatives as necessary. He stated this will protect and
support the quality of life the county is known for with a
focus on the earliest developed portions of the county. He
further stated the department will provide a single point of
contact for citizens, community representatives and other
interested parties regarding the enhancement of their
communities: In conclusion, he stated having a single
department dedicated to neighborhoods will create
opportunities for partnerships with Police, Economic
Development, Schools, and Social Services to further
strengthen achievements that preserve and protect the quality
of life in county neighborhoods.
Mr. Kirk Turner stated he believes the time is right for this
initiative in Chesterfield County and expressed his eagerness
and excitement relative to the implementation of the new
department.
Mr. Winslow stated the new department will be extremely
helpful and resourceful for citizens, and could potentially
be transformational for the county.
In response to Mr. Holland's question regarding rental
properties, Mr. Dupler stated the Neighborhood Enhancement
Inspection Program is aimed at improving areas that would
most benefit from inspections, including areas for which the
department has received the most input or complaints from
citizens and county departments.
Mr. Holland commended the efforts of engaging community
partnerships to help facilitate bringing certain
neighborhoods into compliance.
Mr. Elswick inquired about educational initiatives and
notification of homeowners regarding the Community
Enhancement Department.
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In response to Mr. Elswick's question, Mr. Dupler stated
there are currently two county pro -active code enforcement
programs, one in the Planning Department and one that works
along the Jefferson Davis Corridor. He further stated one
strategy being deployed is to work around surrounding areas
of schools being revitalized and across the county for other
identified needs.
Mr. Elswick stressed the importance of notifying HOAs within
the county concerning the implementation of the Community
Enhancement Department and asked staff to report back to the
Board in the future regarding the long-term advantages of the
department.
Ms. Haley commended staff relative to the formidable and
manageable development of the Community Enhancement
Department.
Ms. Jaeckle also commended the efforts of staff relative to
the formation of the new department. She stated the combining
of Police and Fire within the department is an excellent
idea.
In response to Ms. Jaeckle's comments, Mr. Dupler stated the
Boots on the Ground Workgroup meets quarterly to discuss
issues pertaining to impacts on communities.
Ms. Jaeckle stressed the importance of county employees being
pro -active within the community relative to reporting zoning
violations and creating quality standards for development in
the county. She stated the Jefferson Davis Association is
very supportive of the execution of the Community Enhancement
Department.
Discussion ensued relative to the squalid conditions of
Chimney Corner Trailer Park.
Dr. Casey noted the Committee on the Future is currently
working on topics relevant to the issues being discussed. He
stressed the importance of gathering Board members'
perspectives and goals as they pertain to the successfulness
of the new department. He also recognized Mr. Turner's
involvement in the process.
Mr. Turner expressed his appreciation for the opportunity to
serve as director of the Community Enhancement Department.
3.D. PUBLIC SAFETY COMMUNICATIONS SYSTEM UPDATE
Dr. Casey noted the purpose of the work session was to inform
Board members and address any questions and/or concerns
relative to the communications system in order to be prepared
for the upcoming Planning Commission and Board of Supervisors
meetings.
Mr. Richard Troshak presented an update to the Board of
Supervisors relative to the Public Safety Communications
System. In regards to capital region interoperability, he
stated law enforcement, Fire and EMS personnel use the shared
system daily to communicate throughout the region, responding
to emergencies and protecting citizens. He further stated the
new Chesterfield radio system includes reusing existing nine
tower sites and adding six new sites; includes new portable
and mobile radios, dispatch equipment, and system controller
and microwave network; and provides multiple benefits to the
community. He stated the new system will prove to be highly
reliable and redundant; will enhance interoperability;
improve radio coverage; and will address the critical needs
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for public safety. He further stated the new system will
guarantee comprehensive coverage in critical buildings,
including all schools and hospitals; replaces existing aging
public safety radios; creates a comprehensive 20 -year
maintenance plan; and upgrades on a 2 -year cycle to keep
technology current. In conclusion, he reviewed the regional
project timeline. He stated at their March 21St work session,
the Planning Commission provided specific feedback on an area
of the county in the Matoaca district that they wanted to see
an option for improved coverage to 20 decibels (dB). He
further stated after the new system is implemented, that area
is anticipated to have 12-14 dB which public safety considers
well covered as proposed. He stated a potential site was
evaluated that did bring the coverage to 20 dB and a report
will be provided to the Planning Commission per their
request.
Colonel Dupuis stressed the importance of maintaining a
regional communications system. He stated the proposed system
will enable the Police Department to communicate via handheld
radio from the other side of Petersburg to Caroline County.
He further stated the system provides the opportunity for
growth as the community grows. He voiced his satisfaction of
the proposed replacement system.
Chief Senter concurred with Colonel Dupuis' remarks.
In response to Mr. Winslow's question, Mr. Troshak stated the
lifespan of the system is anticipated for 20 years. He
further stated a two-year replacement cycle will maintain the
life and durability of the communications system.
Mr. Holland commended the efforts of Emergency Communications
and stressed the importance of the ability to track emergency
personnel via GPS.
Mr. Elswick and Ms. Jaeckle also commended the efforts of
Emergency Communications and stressed the importance of the
replacement communications system.
In response to Mr. Dupler's question, the Board agreed to
double advertise the zoning request for communications tower
sites for the Planning Commission and Board of Supervisors'
April meetings.
Discussion ensued relative to the sensitive timeline and
testing procedures for communications tower sites.
3.E. PARKS AND RECREATION/RICHMOND VOLLEYBALL CLUB PUBLIC-
PRIVATE PARTNERSHIP
Dr. Casey noted the purpose of the work session was to brief
the Board relative to the Parks and Recreation/Richmond
Volleyball Club public-private partnership.
Mr. Garret Hart presented an update to the Board of
Supervisors relative to the Parks and Recreation/Richmond
Volleyball Club public-private partnership. He stated as
announced on March 16, Chesterfield County Parks and
Recreation and the Richmond Volleyball Club (RVC) are
entering into a public-private partnership through the
construction of a 50,000 square foot indoor recreation
facility at Stonebridge. He further stated the new facility
will house league and tournament play for RVC along with
5,000 square feet of dedicated Parks and Recreation space
that can be used for predominantly senior programming. In
addition, he stated Parks will have access to the RVC portion
of the building for larger scale recreation activities during
the week. He further stated the project provides needed
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recreational opportunities for county residents, serves as a
major boost for Chesterfield's ongoing sports tourism
initiative and marks another step forward for the
redevelopment of the former Cloverleaf mall site.
Mr. Matt Harris stated in order to finance the facility,
Chesterfield County will be included in the pooled Spring
Virginia Resources Authority issuance for approximately $7
million, allowing for the county to take advantage of an
abbreviated issuance process and reduced cost of issuance. He
further stated this tax exempt debt will be serviced via
monthly rent payments from the tenant; RVC is entering into a
ten-year lease with a ten-year renewal; and general fund
reserves that correspond to the county use of the facility.
He noted the Spring VRA issue is projected to close in early
May. He stated the project will be added as an amendment to
the FY2017 CIP, and therefore the appropriation of the
funding will be included as part of the budget adoption in
April.
In response to Mr. Winslow's question, Mr. Harris stated the
matter is not related to the Chippenham Place CDA, but an
economic development project that happened to be on their
site.
In response to Mr. Winslow's question, Mr. Hart stated the
way the project is sold off and parceled through the CDA
makes that parcel as expensive to buy as one of the parcels
up front and it was difficult to sell that piece' of property
at the current rate, so the issuance allows the county to
lease the property, obtain revenue and enhance the
opportunity for all the retail in the area.
In response to Mr. Winslow's question, Dr. Worsley stated the
location will be a primary use for the senior population at
the Senior Center, among other program opportunities. He
noted there are currently three church locations being used
for senior programs; however, the sports facility will
provide more sustainability.
In response to Mr. Elswick's question, Mr. Harris stated the
debt service expense is projected for $150,000 per year.
In response to Mr. Elswick's question, Dr. Worsley stated the
operational cost of the facility is roughly $206,000 per
year.
Discussion ensued relative to rental space for future
programs in conjunction to operational costs of the facility.
In response to Mr. Winslow's inquiry, Dr. Worsley stated the
infrastructure design for the development is underway. He
further stated conversations with the senior population will
influence the design of the inside space.
In response to Mr. Elswick's question, Dr. Worsley stated RVC
will lease the majority of the facility for their programs,
while 5,000 square feet of the facility will be dedicated
Parks and Recreation space for senior programming to include
classes, workshops and special events as well as other
recreational opportunities. In addition to the dedicated
space, he stated Parks will also have access to the RVC
portion of the facility for large scale programming Monday
through Friday.
Mr. Elswick noted he does not agree with renting the
citizens' facilities back to them.
Mr. Holland requested information relative to future economic
impact of Stonebridge.
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In response to Mr. Holland's question, Mr. Harris stated the
transaction is projected to close in early May.
In response to Mr. Holland's question, Mr. Hart stated the
anticipated completion date of the facility is December 2017.
Mr. Holland stated a hotel near the Volleyball Club would
serve as a great asset to the area. He further stated the
facility will offer many opportunities to the growing senior
population.
In response to Ms. Jaeckle's question, Mr. Harris stated
RVC's lease portion is projected to cover a portion of the
benefit they will receive from the facility.
Ms. Haley expressed her excitement for the proposed facility
and commended the efforts of the Parks and Recreation/
Richmond Volleyball Club public-private partnership.
Dr. Casey stated the Chesterfield County Age Wave Coalition
is excited for the potential of senior programming and
engaging activity. He further stated approaching the
partnership as an economic development perspective through
Economic Development is what makes Chesterfield unique and
the beginnings of retaining county citizens and meeting their
demands.
Mr. Hart shared his plans of updating the Board on the
progress of the construction process.
3.F. COUNTY ADMINISTRATOR'S PROPOSED FY2018 BUDGET
Mr. Matt Harris stated the purpose of the work session is a
follow-up to the March 15 proposed FY2018 budget work session
and will be used to bring back departments who were not able
to conclude their March 15 presentation, including schools,
to discuss programmatic changes in their respective areas of
service.
3.F.1. TECHNOLOGY
Mr. Barry Condrey presented an overview of the FY2018 budget
for Information Systems Technology. He highlighted trends and
changes which include technology enabled vs. dependent; cloud
technologies and financial models; information security
risks; department productivity; and customer engagement and
alignment. He further stated some key challenges of the
department are a backlog of departmental systems with 70
percent of IST manpower devoted to modernization.
In response to Ms. Jaeckle's question regarding mobile phone
technology, Mr. Condrey stated employees who go into the
field will have mobile devices to assist with inspection,
note annotation, GIS capabilities and photography for
immediate use.
In closing, Mr. Condrey noted other departmental challenges,
including skills for new technologies; agility and new
environments; and data management.
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In response to Mr. Holland's question regarding ELM
maintenance, Mr. Condrey stated the IST Department is working
in conjunction with the Utilities Department to ensure
compatibility with the business process for software for
Community Development. In regards to training, he stated the
IST Department focuses on an attitude for continuous
learning, including webinars, regional events and
partnerships with other localities.
In response to Mr. Winslow's question, Mr. Condrey stated
uses of cloud technologies and relationships with vendors
will hopefully allow the department to get ahead of capital
confusion with additional funding to replace hardware/
software every 5-10 years which drives efficiencies over the
course of time.
In response to Mr. Elswick's question regarding the operating
budget, Mr. Harris stated the percentage increases in the
area of technology are a little higher than other
departments; however, the efficiencies gained due to those
increases supports the entire organization.
Discussion ensued relative
department in unification
relative to technology.
3.F.2. UTILITIES
to core functions of the IST
with other county departments
Mr. George Hayes presented an overview of the FY2018 budget
for the Utilities Department. He stated average customer
bills remain lower than Fitch AAA averages, as well as
Henrico, Hanover and Richmond. He further stated there is no
increase in connection fees and the proposed 5 percent rate
reduction for wastewater strong waste recovery fees for
nitrogen and phosphorus. He then summarized CIP highlights
which include infrastructure replacement; advanced metering
infrastructure; the Huguenot pump station and transmission
main; and the wastewater plant expansion. In conclusion, he
highlighted strategic positioning to meet future challenges,
including aging infrastructure; unstable regulatory
environment; water resource development; and wastewater plant
expansion.
Mr. Holland commended the efforts of the Utilities department
in regards to the rate stabilization fund and addressing the
issue of aging infrastructure.
In response to Mr. Holland's question regarding the advanced
metering infrastructure, Mr. Hayes stated the consultant
recommended an implementation schedule of 3-5 years to make
the biggest return on investment.
In response to Mr. Elswick's question regarding the cost of
the Huguenot pump station and transmission main, Mr. Hayes
stated the cost is estimated between $20-$22 million which
includes the pump station, 2 -million -gallon tank and 4.5
miles of the transmission line. He further stated the
contract would provide for an additional 5 million gallons
per day from the city. He stated securing the contract with
Richmond, along with the county's other supplies, would
provide adequate water supply on a peak day out 30 years.
Mr. Elswick requested additional information relative to
ARWA/raising of the Brasfield Dam.
Discussion ensued relative to funding support for the raising
of the Brasfield Dam.
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In response to Ms. Jaeckle's question, Mr. Hayes stated he
will not be a part of the Community Enhancement Department;
however, his department will work in conjunction to
coordinate various projects.
Ms. Jaeckle commended Mr. Hayes on his tremendous planning
efforts'and not putting off today's expenses to tomorrow's
taxpayers.
Mr. Hayes expressed his appreciation to the Board of
Supervisors for their continued support.
3.F.4. FOLLOW-UP FROM MARCH 15 BUDGET WORK SESSION
Mr. Harris provided an update relative to follow-up items
from the budget work session. In regards to Police officer
starting salary, he stated the proposed increase is $44,289;
3.5 percent over the current level. He further stated the
amount closes the gap with regional peers and requires an
additional funding of $261,600. In regards to convenience
center schedules, he stated the addition of two hours to the
beginning of each day (open at 7:30) is being proposed. He
further stated the request is in line with recent customer
feedback and requires an additional funding of $75,000.
In response to Ms. Jaeckle's question, Mr. Harris stated to
open the facility at 7:00 a.m., an additional $5,000
incremental cost would be needed, bringing the total to
$80,000. He noted funding is available from a proposed
contingency and savings from the ongoing Cloverleaf CDA
refinancing.
Mr. Harris reviewed community meetings feedback by stating
there is overwhelming support for public safety initiatives,
particularly law enforcement recruitment/retention. He
further stated there is continued interest in a broad range
of transportation topics, many of which are already being
addressed. He stated there is support for investment in
established communities/existing infrastructure and there
were consistent discussions about support for older residents
as well as a desire for opportunities for them to help.
3.F.3. SCHOOLS
Dr. James Lane and Mr. Chris Sorensen continued their
presentation regarding an overview of the FY2018 budget for
Schools. In regards to the Supplemental Retirement Program,
Mr. Sorensen stated an actuary presented a financially
sustainable plan to the School Board in February, which
changes qualifying experience; maintains 175 percent benefit;
extends payout from 5 to 7 years; and caps new participants
to 175 annually. He noted the plan is still being reviewed by
the legal team and other potential scenarios are still being
reviewed. In regards to school start times, he stated the
operations team continues to work on starting time scenarios;
funding is included in both the FY2018 and FY2019 budgets;
and if changes are adopted, the FY2017 budget will be amended
to include reserve funding to purchase buses (FY2016 funds
reserved - $2 million).
In response to Ms. Jaeckle's question, Dr. Lane stated
special education bus driver positions are more attractive
because of fewer pickups. He noted the vacancy rate has
dropped significantly this year. In regards to start times,
he stated the School Board has asked him to study the
possibility of going to a two-tier system; however, there are
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a lot of concerns whether that possibility is feasible. He
further stated the plan needs to be structured in a way that
allows bus drivers to work over the six -hour threshold in
order to maintain benefits. He noted any adjustments made
must be fiscally conservative.
In response to Mr. Elswick's question, Dr. Lane stated
finding efficiencies in the budget would allow for
consideration of a hybrid two-tier plan or taking funds
already allocated in the five-year plan. He further stated he
believes there are ways to create a hybrid plan without
additional expenses.
Mr. Sorensen continued the presentation by stating the
division is working with a consultant to determine a more
efficient structure for the central office to support
schools. He further stated the budget proposal does not
include any recommendations that may result from the study
and there are no anticipated significant costs associated
with the realignment.
In response to Mr. Winslow's question, Mr. Sorensen stated
realigning central office departments will create an
efficient structure internally.
In regards to unfunded priorities, Mr. Sorensen stated school
leadership has identified more than 70 other high priorities
that could not be funded in the operating budget based on
available resources.
In regards to the teacher salary compression, Dr. Lane stated
since the School Board adopted their budget, the General
Assembly adopted a mid -year salary increase which led to a
$600,000 increase in state funding.
Discussion ensued relative to funding of various school
priorities based on the increase in state funding and
reimbursements.
In response to Ms. Haley's question, Dr. Lane stated services
are documented through Excelify, not reimbursement due to
time required to do so.
Mr. Sorensen and Dr. Lane then highlighted a list of the
highest-ranking unfunded mandates which include the
Supplemental Retirement Program (the current plan is to phase
in over the next 5 years); the Learning Management System;
and an additional 10 contract days.
Mr. Holland stressed the importance of the additional 10
contract days for teachers and instructional assistants to
enhance instruction.
Mr. Sorensen and Dr. Lane continued reviewing the list of
unfunded initiatives which include the expansion of online
learning opportunities/support for on-time graduation;
staffing to increase efforts to reach out to students who
have dropped out or are at risk of dropping out of school;
and additional funding for innovation grants.
Discussion ensued relative to concerns regarding the history
of how PTR funding was spent and current/pre-recession PTR
levels.
In response to Ms. Jaeckle's question, Dr. Lane stated 800
ESOL students have been enrolled; however, a few hundred have
been additional enrollments.
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In response to Mr. Winslow's question regarding principal
salary increases, Dr. Siddiqi stated elementary, middle and
high school principals in Chesterfield earn $10,000-$12,000
less annually on average than their similarly tenured
counterparts in Henrico. He expressed concerns relative to
losing dynamic and talented educators to other localities.
Discussion ensued relative to the current and proposed salary
scale adjustments for principals.
In response to Mr. Winslow's questions, Dr. Lane stated
internal recruiting for assistant principal and principal
positions is going well; however, future training plays a
huge factor in recruitment. He further stated the principal
evaluation process is defined by the state and has seven
standards. He stated the school division already has an
extremely rigorous process in place and holds its principals
to the highest expectations.
Dr. Siddiqui stated when there is a more regionally
competitive salary, the ability to attract and maintain a
successful individuals within the school division is more
viable and will enrich the entire workforce.
In response to Mr. Winslow's question, Dr. Lane stated when
looking at the sector of school employees across the
division, it is extremely important to remain completive with
other localities relative to salary.
Mr. Elswick urged Dr. Lane and the School Board to consider
phasing in the changes over a three-year period. He stated
giving principals a huge salary boost in a single year could
lower employee morale in other departments in the county that
are receiving more modest salary adjustments. He further
stated the unintended consequences of the proposal will hurt
the county overall.
Mr. Holland stressed the importance of retaining valuable
school employees and remaining regionally competitive.
Ms. Jaeckle expressed concerns relative to the salary
adjustment. She stated the school division is not a private
corporation and urged the School Board to phase in changes
over a three-year period.
Ms. Haley concurred with Ms. Jaeckle's remarks.
Due to time constraints, Dr. Casey noted the CIP summary was
discussed at length in January and asked the Board to give
their closing remarks in order to move onto other business
items.
Dr. Siddiqui stated he will share the Board's comments and
concerns with the School Board.
Dr. Lane expressed appreciation to the Board for their
continued support.
Discussion ensued relative to allocated funds and PTR
reduction as they relate to the five-year plan.
4. REPORTS
There were.no Reports to accept at this time.
5. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to address the Board at this time.
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6. CLOSED SESSION 1) PURSUANT TO SECTION 2.2-3711(A)(7),
CODE OF VIRGINIA, 1950, AS AMENDED, FOR CONSULTATION WITH
LEGAL COUNSEL REQUIRING THE PROVISION OF LEGAL ADVICE
REGARDING CONSIDERATION OF THE CHESTERFIELD COUNTY PUBLIC
SCHOOLS SUPPLEMENTAL RETIREMENT PLAN; 2) PURSUANT TO
SECTION 2. 2 - 3 711 (A) (1) , RELATING TO THE PERFORMANCE OF A
SPECIFIC COUNTY EMPLOYEE; AND 3) PURSUANT TO SECTION 2.2-
3711(A)(3), RELATING TO THE DISPOSITION OF AN INTEREST IN
PUBLICLY- HELD REAL PROPERTY WHERE DISCUSSION IN AN OPEN
MEETING WOULD ADVERSELY AFFECT THE BARGAINING POSITION
AND NEGOTIATING STRATEGY OF THE COUNTY
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
went into closed session 1) Pursuant to Section Pursuant to
Section 2.2-3711(A)(7), Code of Virginia, 1950, as Amended,
for Consultation with Legal Counsel Requiring the Provision
of Legal Advice Regarding Consideration of the Chesterfield
County Public Schools Supplemental Retirement Plan; 2)
Pursuant to Section 2.2-3711(A)(1), Relating to the
Performance of a Specific County Employee; 3) Pursuant to
Section 2.2-3711(A)(3), Relating to the Disposition of an
Interest in Publicly -Held Real Property Where Discussion in
an Open Meeting Would Adversely Affect the Bargaining
Position and Negotiating Strategy of the County; and 4)
Pursuant to Section 2.2-3711(A)(3), Relating to the
Acquisition of an Interest in Publicly Held Real Property
Where Discussion in an Open Meeting Would Adversely Affect
the Bargaining Position and Negotiating Strategy of the
County.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
Reconvening to the Public Meeting Room:
Ms. Jaeckle called the evening session to order.
On motion of Ms. Haley, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, the Board of Supervisors has this day adjourned
into Closed Session in accordance with a formal vote of the
Board and in accordance with the provisions of the Virginia
Freedom of Information Act; and
WHEREAS, the Virginia Freedom of Information Act
effective July 1, 1989 provides for certification that such
Closed Session was conducted in conformity with law.
NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors
does hereby certify that to the best of each member's
knowledge, i) only public business matters lawfully exempted
from open meeting requirements under the Freedom of
Information Act were discussed in Closed Session to which
this certification applies, and ii) only such business
matters were identified in the motion by which the Closed
Session was convened were heard, discussed or considered by
the Board. No member dissents from this certification.
Mr. Winslow: Aye.
Mr. Elswick: Aye.
Mr. Holland: Aye.
Ms. Haley: Aye.
Ms. Jaeckle: Aye.
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8. INVOCATION
The Honorable James Holland, Dale District Supervisor, gave
the invocation.
9. PLEDGE OF ALLEGIANCE
Colonel Thierry Dupuis led the Pledge of Allegiance to the
Flag of the United States of America.
10. COUNTY ADMINISTRATION UPDATE
• Dr. Casey was pleased to report that applications for
the new Government Citizens Academy will start being
accepted by April 15, with the first class held on May
16. He stated through interactive sessions and optional
tours of facilities, residents will get a comprehensive
look at how and why programs and services are provided.
He further stated the academy creates a hands-on
learning opportunity where citizen's will have the
chance to provide feedback relative to how the county is
doing.
• Dr. Casey announced on March 25, 2017, the Chesterfield
County Police Department was awarded accreditation
through the Commission on Accreditation for Law
Enforcement Agencies. He stated the accreditation award
is the successful culmination of years of work and
dedication to providing the highest level of police
service to the Chesterfield County community.
• Dr. Casey was happy to report that Niagara Bottling
shared a picture of their first shippable pallet of 24 -
pack Niagara water that was filled and wrapped at the
Chesterfield plant. He stated this project was delivered
"on time and on budget," and they were grateful to the
Chesterfield team for their work.
11. BOARD MEMBER REPORTS
Mr. Holland expressed appreciation to Ms. Kim Conley relative
to the scheduling of his community meetings, as well as to
Mr. Matt Harris and Ms. Meghan Coates for their informative
budget presentations. He announced the Dale District held two
meetings on March 22 regarding the proposed FY2018 budget. He
stated citizens voiced their concerns relative to the SRP,
capital resources, competitive salaries, and public transit
transportation.
Mr. Winslow announced the Monacan High School Girls
Basketball Team won their third consecutive state title
against Kings Fork High School. He then acknowledged the
great achievements of nominees of the Outstanding Youth
Awards held last night. Lastly, he thanked the local VDOT
crew and staff for their professionalism and diligence
addressing the needs of 32 homes in the Shenandoah
Subdivision.
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Ms. Haley announced she recently traveled to Gravesham,
England as part of a twinning relationship between the
English borough of Gravesham and Chesterfield County, to
celebrate the 400th anniversary of Pocahontas' death and
burial. She stated county students were invited to design
their version of a flag for the Pocahontas commemoration
event and she would be recognizing the winner of the contest
tomorrow.
Mr. Elswick expressed appreciation to Ms. Kim Conley relative
to the scheduling of his community meetings, as well as to
Mr. Matt Harris and Ms. Meghan Coates for their informative
budget presentations. He also thanked Shiloh Baptist Church
and Swift Creek Baptist Church for their accommodations.
Lastly, he announced he attended Bob Innes' retirement party
last night, accompanied by Ms. Jaeckle.
Ms. Jaeckle announced all the magisterial districts will be
holding community meetings in the upcoming future regarding
citizen input on Committee on the Future's proposed
recommendations: safeguarding financial security for
residents.
12. RESOLUTIONS
There were no Resolutions to present at this time.
13. NEW BUSINESS
13.A. APPOINTMENTS
13.A.1. COMMUNITY POLICY AND MANAGEMENT TEAM
On motion of Mr. Holland, seconded by Ms. Haley, the Board
nominated/appointed Ms. Samantha Hollins, Director of the
Department of Special Education with Chesterfield County
Public Schools, to serve on the Community Policy and
Management Team whose term is effective immediately and will
expire on December 31, 2018.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
13.B. CONSENT ITEMS
13.B.1. APPROVAL OF BUDGET AMENDMENT TO SCHOOLS GRANT FUND
On motion of Mr. Holland, seconded by Ms. Haley, the Board
amended FY2017 school division appropriations to increase the
Schools Grant Fund by $1,215,923.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
13.B.2. AWARD CONSTRUCTION CONTRACT TO VIRTEXCO CORPORATION
FOR RENOVATIONS TO THE CENTRAL LIBRARY BUILDING
On motion of Mr. Holland, seconded by Ms. Haley, the Board
authorized the Director of Purchasing to execute a contract
with Virtexco Corporation in the amount of $3,686,400 to
renovate the Central Library Building located at 9501 Lori
Road.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
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13.B.3. AWARD A REQUIREMENTS CONTRACT FOR ELECTRICAL ARC
FLASH ENGINEERING AND ANALYSIS SERVICES TO RMF
ENGINEERING, INCORPORATED
On motion of Mr. Holland, seconded by Ms. Haley, the Board
authorized the Director of Purchasing to execute a
requirements contract with RMF Engineering, Inc. for
electrical arc flash engineering and analysis services.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
13.B.4. AWARD OF CONTRACT TO GUERNSEY TINGLE FOR
ARCHITECTURAL AND ENGINEERING SERVICES FOR FIRE AND
EMERGENCY MEDICAL SERVICES FACILITIES
On motion of Mr. Holland, seconded by Ms. Haley, the Board
authorized the County Administrator to execute a requirements
contract with Guernsey Tingle for architectural and
engineering services associated with Fire and EMS facilities.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
13.B.5. ACCEPTANCE OF STATE ROADS
On motion of Mr. Holland, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Section 33.2-705, Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Summer Lake.Section 9
Type Change to the Secondary System miles of State Highways:
AAA itinn
Reason for Change: New subdivision street
Pursuant to Code of Virginia Statute: §33.2-705
Street Name and/or Route Number
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• Otter Drive, State Route Number 7928
From: Singing Bird Drive, (Route 7927)
To: The End of State Maintenance, a distance of: 0.02
miles.
Recordation Reference: Plat Book 227, Page 24
Right of Way width (feet) = 44
• Singing Bird Drive, State Route Number 7927
From: Otter Drive, (Route 7928)
To: The cul-de-sac, a distance of: 0.04 miles.
Recordation Reference: Plat Book 227, Page 24
Right of Way width (feet) = 44
• Shoreland Drive, State Route Number 7924
From: Easter Road, (Route 7651)
To: Jenkip Court, (Route 7925), a distance of: 0.11 miles.
Recordation Reference: Plat Book 227, Page 24
Right of Way width (feet) = 46
• Singing Bird Drive, State Route Number 7927
From: Shoreland Drive, (Route 7924)
To: Otter Drive (Route 7928), a distance of: 0.06 miles
Recordation Reference: Plat Book 227, Page 24
Right of Way width (feet) = 44
• Wild Bird Court, State Route Number 7929
From: Singing Bird Drive, (Route 7927)
To: The End of State Maintenance, a distance of: 0.03
miles.
Recordation Reference: Plat Book 227, Page 24
Right of Way width (feet) = 40
• Bootsy Court, State Route Number 7926
From: Shoreland Drive, (Route 7924)
To: The cul-de-sac, a distance of: 0.03 miles.
Recordation Reference: Plat Book 227, Page 24
Right of Way width (feet) = 40
• Easter Road, State Route Number 7651
From: Shoreland Drive, (Route 7924)
To: The End of State Maintenance, a distance of: 0.02
miles.
Recordation Reference: Plat Book 227, Page 24
Right of Way width (feet) = 50
• Easter Road, State Route Number 7651
From: 0.01 miles south of Summer Lake Drive, (Route 5828)
To: Shoreland Drive, (Route 7924), a distance of: 0.05
miles.
Recordation Reference: Plat Book 227, Page 24
Right of Way width (feet) = 50
• Jenkip Court, State Route Number 7925
From: Shoreland Drive, (Route 7924)
To: The cul-de-sac, a distance of: 0.09 miles.
Recordation Reference: Plat Book 227, Page 24
Right of Way width (feet) = 40
• Shoreland Drive, State Route Number 7924
From: Bootsy Court, (Route 7926)
To: Singing Bird Drive, (Route 7927), a distance of: 0.08
miles.
Recordation Reference: Plat Book 227, Page 24
Right of Way width (feet) = 46
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• Shoreland Drive, State Route Number 7924
From: Jenkip Court, (Route 7925)
To: Bootsy Court, (Route 7926), a distance of: 0.07 miles.
Recordation Reference: Plat Book 227, Page 24
Right of Way width (feet) = 46
• Singing Bird Drive, State Route Number 7927
From: Shoreland Drive, (Route 7924)
To: The End of State Maintenance, a distance of: 0.03
miles.
Recordation Reference: Plat Book 227, Page 24
Right of Way width (feet) = 44
And, further, the Board adopted the following resolution:
WHEREAS, the street described below is shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
street meets the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the street
described below to the secondary system of state highways,
pursuant to Section 33.2-705, Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Roxshire Section 15
Type Change to the Secondary System miles of State Highways:
Addition
Reason for
Pursuant to
Street Name
Change: New subdivision street
Code of Virginia Statute: §33.2-705
and/or Route Number
• Thornleigh Road, State Route Number 3139
From: 0.08 miles south of Chartstone Road, (Route 1022)
To: The End of State Maintenance Tee, a distance of: 0.01
miles.
Recordation Reference: Plat Book 78, Page 234
Right of Way width (feet) = 40
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
13.B.6. REQUEST TO QUITCLAIM A PORTION OF A VARIABLE WIDTH
IMPOUNDMENT EASEMENT ACROSS PROPERTY OF ASHLAKE, LLC
On motion of Mr. Holland, seconded by Ms. Haley, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute a quitclaim deed to vacate a
portion of a variable width impoundment easement across
property of Ashlake, LLC.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
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13.B.7. DESIGNATION OF VIRGINIA DEPARTMENT OF TRANSPORTATION
DRAINAGE EASEMENTS FOR HORNER PARK ROAD
On motion of Mr. Holland, seconded by Ms. Haley, the Board
approved designation of Virginia Department of Transportation
drainage easements for Horner Park Road, vacating the
designation of a portion of an existing Virginia Department
of Transportation drainage easement along Horner Park Road
and authorized the County Administrator to execute the
designation.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
13.B.8. APPROVAL OF LEASE EXTENSION FOR THE TEMPORARY HULL
STREET ROAD POLICE STATION
On motion of Mr. Holland, seconded by Ms. Haley, the Board
approved a two-year extension to the lease with Woodlake
Retail, LLC, for 1500 square feet of office space at 6812
Woodlake Commons Loop for the temporary Hull Street Police
Station, and authorized the County Administrator to execute
the lease extension.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
13.B.9. SET DATE FOR PUBLIC HEARING TO CONSIDER THE
ABANDONMENT OF A PORTION OF DEERGROVE ROAD, STATE
ROUTE 7333
On motion of Mr. Holland, seconded by Ms. Haley, the Board
adopted the following resolution setting a public hearing for
May 24, 2017:
Resolution of Chesterfield County's intention to
consider a Resolution and Order to abandon a
portion of Deergrove Road, State Route 7333.
Pursuant to Section 33.2-909 of the Code of
Virginia, 1950, as amended, be it resolved that the
Chesterfield County Board of Supervisors hereby
gives notice that at a public hearing to be held on
May 24, 2017, it will consider a Resolution and
Order to abandon a portion of Deergrove Road, State
Route 7333, a distance of 0.01 miles, since it
serves no public necessity and is no longer needed
as part of the Secondary System of State Highways.
Accordingly, the Clerk of the Board shall send a
copy of this Resolution to the Commissioner of
Highways. The clerk shall further cause to be
published and posted the required notices of the
Board's intention to abandon a portion of Deergrove
Road, State Route 7333.
And, further, the Board approved the posting and publishing
of notices; and notifying the Commissioner of Highways of the
county's intension to consider the abandonment of a portion
of Deergrove Road, State Road 7333, from the Secondary System
of State Highways.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
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13.B.10. AUTHORIZATION TO TRANSFER FUNDS, APPROPRIATE FUNDS
AND AWARD CONSTRUCTION CONTRACTS FOR THE HORNER
PARK AND LAKE CHESDIN TRAIL PROJECTS
On motion of Mr. Holland, seconded by Ms. Haley, the Board
took the following actions for the Horner Park Trail Project:
1. Authorized the County Administrator to request the
Virginia Department of Transportation to transfer $92,500
in state revenue sharing funds from the Route 360
(Winterpock Road to Woodlake Village Parkway) Widening
project;
2. Transferred $92,500 in anticipated VDOT reimbursements and
$92,500 in county appropriations for the required match
from the Route 360 (Winterpock Road to Woodlake Village
Parkway) Widening project;
3. Transferred $75,000 in appropriated developer
contributions from the Bikeways and Trails System project;
4. Authorized the award of a construction contract, up to
$565,500, to the lowest responsive and responsible bidder;
and
5. Authorized the Director of Purchasing to execute all
necessary change orders for the work, up to the full
amount budgeted for the project.
And, further, the Board took the following actions for the
Lake Chesdin Trail Project:
6. Authorized the County Administrator to request the
Virginia Department of Transportation to transfer $90,000
in state revenue sharing funds from the Route 360
(Winterpock Road to Woodlake Village Parkway) Widening
project;
7. Transferred an additional $90,000 in anticipated VDOT
reimbursements and $90,000 for the required match from the
Route 360 (Winterpock Road to Woodlake Village Parkway)
Widening project;
8. Transferred $75,000 in appropriated developer
contributions from the Bikeways and Trails System project;
9. Authorized the award of a construction contract, up to
$296,000, to the lowest responsive and responsible bidder;
and
10.Authorized the Director of Purchasing to execute all
necessary change orders for the work, up to the full
amount budgeted for the project.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
13.B.11. ADOPTION OF RESOLUTIONS
13.B.11.a. AUTHORIZING THE ISSUANCE OF VIRGINIA RESOURCES
AUTHORITY SPECIAL FUND REVENUE BONDS FOR FINANCING
A NEW INDOOR SPORTS FACILITY AT STONEBRIDGE
On motion of Mr. Holland, seconded by Ms. Haley, the Board
adopted the following resolution granting authorization and
providing for the issuance and delivery of Virginia Resources
Authority Special Fund Revenue Bonds not to exceed $7,595,000
for a portion of the financing associated with a new indoor
sports facility at Stonebridge:
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RESOLUTION AUTHORIZING AND PROVIDING FOR
THE ISSUANCE OF A COUNTY PROJECT VRA
SPECIAL FUND REVENUE BOND, SERIES 2017,
OF THE COUNTY OF CHESTERFIELD, VIRGINIA,
IN A PRINCIPAL AMOUNT NOT TO EXCEED
$7,595,000 TO BE SOLD TO THE VIRGINIA
RESOURCES AUTHORITY, AND PROVIDING FOR
THE FORM, DETAILS AND PAYMENT THEREOF
WHEREAS, the Board of Supervisors (the "Board") of the
County of Chesterfield, Virginia (the "County"), has
determined that it is necessary and expedient to issue and
sell its County Project VRA Special Fund Revenue Bond, Series
2017 (the "Bond"), to the Virginia Resources Authority
("VRA") and use the proceeds thereof (a) to finance certain
capital improvement projects for the County, including but
not limited to the construction of a 50,000 -square foot
building for use by the County and a recreation -focused non-
profit (the "Project"), and (b) to pay the related costs of
issuance;
WHEREAS, the County has applied to VRA for the purchase
of the Bond, and VRA has indicated its willingness to
purchase the Bond from the proceeds of one or more series of
its Infrastructure and State Moral Obligation Revenue Bonds
(Virginia Pooled Financing Program) (collectively, the "VRA
Bonds"), in accordance with the terms of a Local Bond Sale
and Financing Agreement (the "Financing Agreement"), between
VRA and the County, the form of which has been made available
in the papers for this meeting of the Board;
WHEREAS, pursuant to the Financing Agreement, the County
will set forth the amount of VRA Bond proceeds requested in
an amount not to exceed $7,100,000 to finance the Project and
pay the related costs of issuance (the "Proceeds Requested"),
and the par amount necessary to generate the Proceeds
Requested shall not exceed an aggregate principal amount of
$7,595,000;
WHEREAS, pursuant to the Financing Agreement, VRA will
agree to pay to the County a purchase price for the Bond
that, in VRA's judgment, reflects the Bond's market value
(the "VRA Purchase Price Objective"), taking into
consideration such factors as the maximum authorized
principal amount of the Bond, the purchase price to be
received by VRA for the VRA Bonds, the issuance costs of the
VRA Bonds (consisting of the underwriters' discount and other
costs incurred by VRA) and other market conditions relating
to the sale of the VRA Bonds;
WHEREAS, VRA's determination of the VRA Purchase Price
Objective may result in the Bond having a purchase price
other than par and consequently (a) the County may have to
issue the Bond in a principal amount that is greater than or
less than the Proceeds Requested in order to receive an
amount of proceeds substantially equal to the Proceeds
Requested or (b) if the maximum authorized principal amount
of the Bond set forth in Section 3 below does not exceed the
Proceeds Requested by at least the amount of any discount,
the purchase price to be paid to the County, given the VRA
Purchase Price Objective and market conditions, will be less
than the Proceeds Requested;
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WHEREAS, the Bond shall constitute a limited obligation
of the County to make payments thereunder subject to, and
solely conditioned upon, an appropriation being made by the
Board in each fiscal year in which the Bond is outstanding to
pay amounts coming due with respect to principal of and
interest on the Bond for such fiscal year;
WHEREAS, pursuant to the Financing Agreement, the County
will agree to establish a special fund within the County's
General Fund to be designated the 2017 County Project VRA
Special Fund (the "VRA Special Fund") into which special fund
all moneys appropriated by the County for the payment of
amounts due under the Financing Agreement with respect to the
Bond shall be deposited; and
WHEREAS, the Bond shall not constitute a debt of, or a
pledge of the faith and credit of, the County, and shall be
payable solely from funds on deposit in the VRA Special Fund
from appropriations, if any, made by the County in each
fiscal year to pay amounts coming due under the Financing
Agreement with respect to the Bond for such fiscal year;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA:
Authorization and Issuance of Bond and Use of Proceeds.
Pursuant to the Constitution and statutes of the Commonwealth
of Virginia, including Section 62.1-216 of the Virginia
Resources Authority Act (Chapter 21, Title 62.1 of the Code
of Virginia of 1950, as amended (the "Act")), the Bond shall
be issued and sold to VRA to provide funds to finance the
Project and to pay the related costs of issuance. The Bond
shall be delivered to or upon the order of VRA upon VRA's
payment of the purchase price set forth in the Financing
Agreement.
Authorization of Financing Agreement. The form of the
Financing Agreement submitted to this meeting is hereby
approved. The County Administrator is authorized to execute
and deliver the Financing Agreement in substantially such
form, with such completions, omissions, insertions and
changes not inconsistent with this Resolution as may be
approved by the County Administrator, whose approval shall be
evidenced conclusively by the execution and delivery thereof.
The issuance and sale of the Bond to VRA shall be upon the
terms and conditions set forth in the Financing Agreement.
The proceeds of the Bond shall be applied in the manner set
forth in the Financing Agreement. All capitalized terms used
but not otherwise defined herein shall have the same meanings
as set forth in the Financing Agreement.
Bond Details. The Bond shall be issued as a single,
registered bond, shall be designated "County Project VRA
Special Fund Revenue Bond, Series 2017," shall be numbered R-
1 and shall be dated the date that is 30 days prior to the
closing date of the VRA Bonds. The Board authorizes the
issuance and sale of the Bond to VRA on terms as shall be
determined by VRA subject to VRA's Purchase Price Objective
and other market conditions described in the Recitals hereof;
provided, however, that the Bond shall be issued in an
aggregate principal amount not to exceed $7,595,000, shall
have a "true" interest cost not to exceed 5.00a (exclusive of
"Supplemental Interest" as provided in the Financing
Agreement), shall be payable in principal installments ending
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not later than December 31, 2036. Subject to the preceding
terms, the Board further authorizes the County Administrator
to accept the final terms presented by VRA, including (a) the
final principal amount of the Bond, (b) the amortization
schedule (including the principal installment dates and
amounts) for the Bond and (c) the optional and extraordinary
redemption provisions, if any, of the Bond, all in such
manner as the County Administrator shall determine to be in
the best interests of the County.
As set forth in the Financing Agreement, the County
agrees to pay such "Supplemental Interest" and other charges
as provided therein, including such amounts as may be
necessary to maintain or replenish the Capital Reserve Fund.
The principal of and premium, if any, and interest on the
Bond shall be payable in lawful money of the United States of
America.
The actions of the County Administrator in accepting the
final terms of the Bond shall be conclusive, and no further
action shall be necessary on the part of the Board.
Payment and Redemption Provisions of Bond. The principal
of and premium, if any, and interest on the Bond shall be
payable as set forth in the Bond and the Financing Agreement.
The County may, at its option, redeem, prepay or refund the
Bond upon the terms set forth in the Financing Agreement.
Execution and Form of Bond. The Bond shall be signed by
the Chairman or Vice Chairman of the Board, and the County's
seal shall be affixed thereon and attested by the Clerk or
Deputy Clerk of the Board. The Bond shall be issued as a
typewritten bond in substantially the form of Exhibit A
attached hereto, with such completions, omissions, insertions
and changes not inconsistent with this Resolution as may be
approved by the officers signing the Bond, whose approval
shall be evidenced conclusively by the execution and delivery
of the Bond.
Limited Obligation of County, Subject to Appropriation.
The Bond shall not constitute a debt of the County. Neither
the faith and credit nor the taxing power of the County shall
be pledged to the payment of the Bond. The Bond shall
constitute a limited obligation of the County, payable solely
from, and contingent upon, funds, if any, on deposit in the
VRA Special Fund established by the County from the
appropriations, if any, made by the Board in each fiscal year
for payment of amounts coming due with respect to the Bond in
such fiscal year. Nothing in this Resolution, the Financing
Agreement or the Bond shall constitute a pledge of the faith
and credit or the taxing power of the County or compel the
Board to make any appropriations for the payments of amounts
due with respect to the Bond and the Financing Agreement.
The Board hereby recognizes that, although the Board is not
empowered to make any binding commitment beyond the current
fiscal year, it is the Board's current intention to make
sufficient annual appropriations during the term of the Bond
and the Financing Agreement for deposit to the VRA Special
Fund to be applied to the payment of amounts due with respect
to the Bond. The Board hereby directs the County
Administrator, during the term of the Bond and the Financing
Agreement, to include as a separate line item in each annual
budget of revenues and disbursements presented to the Board
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an item designated as "VRA Special Fund Payments" in an
amount sufficient, in the judgment of the County
Administrator, to make all payments coming due from the
County with respect to the Bond and the Financing Agreement
during such fiscal year.
Preparation of Printed Bond. The County shall initially
issue the Bond in typewritten form. Upon request of the
registered owner and upon presentation of the Bond at the
office of the Registrar (as hereinafter defined) , the County
shall arrange to have prepared, executed and delivered in
exchange as soon as practicable the Bond in printed form in
an aggregate principal amount equal to the unpaid principal
of the Bond in typewritten form, in denominations of $5,000
and multiples thereof, of the same form and maturity and
registered in such names as requested by the registered
owners or their duly authorized attorneys or legal
representatives. The printed Bond may be executed by manual
or facsimile signature of the Chairman or Vice Chairman of
the Board, and the County's seal is to be affixed thereto and
attested by the Clerk or Deputy Clerk of the Board; provided,
however, that if both such signatures are facsimiles, no Bond
shall be valid until it has been authenticated by the manual
signature of the Registrar and the date of authentication
noted thereon. The typewritten Bond surrendered in any such
exchange shall be canceled.
Registration, Transfer and Owner of Bond. The County
appoints the County Treasurer as paying agent and registrar
(the "Registrar") for the Bond. If deemed to be in its best
interests, the County may at any time appoint a qualified
bank or trust company as successor Registrar. Upon surrender
of the Bond at the office of the Registrar, together with an
assignment duly executed by the registered owner or its duly
authorized attorney or legal representative in such form as
shall be satisfactory to the Registrar, the County shall
execute, and the Registrar shall authenticate and deliver in
exchange, a new Bond or Bonds having an equal aggregate
principal amount, of the same form and maturity, bearing
interest at the same rate and registered in such name as
requested by the then registered owner or its duly authorized
attorney or legal representative. Any such exchange shall be
at the expense of the County, except that the Registrar may
charge the person requesting such exchange the amount of any
tax or other governmental charge required to be paid with
respect thereto.
The Registrar shall treat the registered owner as the
person or entity exclusively entitled to payment of principal
of and premium, if any, and interest on the Bond and the
exercise of all other rights and powers of the owner, except
that installments shall be paid to the person or entity shown
as owner on the registration books on the 15th day of the
month preceding each interest payment date.
Mutilated, Lost or Destroyed Bond. If the Bond has been
mutilated, lost or destroyed, the County shall execute and
deliver a new Bond of like date and tenor in exchange and
substitution for, and upon cancellation of, such mutilated
Bond or in lieu of and in substitution for such lost or
destroyed Bond; provided, however, that the County shall so
execute and deliver only if the registered owner has paid the
reasonable expenses and charges of the County in connection
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therewith and, in the case of a lost or destroyed Bond,
(a) has filed with the County evidence satisfactory to the
County that such Bond was lost or destroyed and (b) has
furnished to the County satisfactory indemnity.
Preparation and Delivery of Bond. The officers of the
County are authorized and directed to take all proper steps
to have the Bond prepared and executed in accordance with its
terms and to deliver it to VRA as the purchaser thereof upon
receipt of the Purchase Price from VRA as set forth in the
Financing Agreement.
State Aid Intercept. The County acknowledges that VRA
is treating the Bond as a "local obligation" within the
meaning of Section 62.1-199 of the Act, including amendments
thereto taking effect as of July 1, 2011, which in the event
of a nonpayment thereunder authorizes VRA or the VRA Trustee
to file an affidavit with the Governor of the Commonwealth of
Virginia that such nonpayment has occurred pursuant to
Section 62.1-216.1 of the Act. In purchasing the Bond, VRA
is further relying on Section 62.1-216.1 of the Act providing
that if the Governor is satisfied that such nonpayment has
occurred, the Governor will immediately make an order
directing the Comptroller to withhold all further payment to
the County of all funds, or of any part of them, appropriated
and payable by the Commonwealth of Virginia to the County for
any and all purposes, and the Governor will, while the
nonpayment continues, direct in writing the payment of all
sums withheld by the Comptroller, or as much of them as is
necessary, to VRA, so as to cure, or cure insofar as
possible, such nonpayment.
Establishment of VRA Special Fund. The Board hereby
authorizes and directs the County to establish the VRA
Special Fund within the County's General Fund into which
appropriations, if any, made by the Board with respect to the
Bond shall be deposited and to cause the VRA Special Fund to
be identified in the County's audited financial statements.
Tax Compliance Agreement; Tax Covenants. Such officers
of the County as may be requested are authorized and directed
to execute and deliver a nonarbitrage certificate and tax
compliance agreement (the "Tax Compliance Agreement") in a
form not inconsistent with this Resolution as may be approved
by the officers of the County executing such document, whose
approval shall be evidenced conclusively by the execution and
delivery thereof. The Board covenants on behalf of the
County that the proceeds from the issuance and sale of the
Bond will be invested and expended as set forth in the Tax
Compliance Agreement and that the County shall comply with
the other covenants and representations contained therein.
State Non -Arbitrage Program. The Board has previously
received and reviewed the Information Statement, describing
the State Non -Arbitrage Program of the Commonwealth of
Virginia ("SNAP"), and the Contract Creating the State Non -
Arbitrage Program Pool (the "Contract"), and the Board
hereby authorizes the County Treasurer in his discretion to
utilize SNAP in connection with the investment of the
proceeds of the Bond. The Board acknowledges that the
Treasury Board of the Commonwealth of Virginia is not, and
shall not be, in any way liable to the County in connection
with SNAP, except as otherwise provided in the Contract.
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Inclusion of County Information in Official Statement
relating to VRA Bonds. The County authorizes and consents to
the inclusion of information with respect to the County
contained in VRA's Preliminary Official Statement and VRA's
Official Statement in final form, both prepared in connection
with the sale of the VRA Bonds. The County Administrator is
authorized and directed to take whatever actions are
necessary or appropriate to aid VRA in ensuring compliance
with Securities and Exchange Commission Rule 15c2-12.
Reimbursement. The County intends that the proceeds of
the Bond be used to reimburse the County for expenditures
with respect to the Project made on or after the date that is
no more than 60 days prior to the date hereof (the
"Expenditures"). The County reasonably expects on the date
hereof that it will reimburse the Expenditures with the
proceeds of the Bond.
Each Expenditure was or will be, unless otherwise
approved by bond counsel, either (a) of a type properly
chargeable to a capital account under general federal income
tax principles (determined in each case as of the date of the
Expenditure), (b) a cost of issuance with respect to the
Bond, (c) a nonrecurring item that is not customarily payable
from current revenues or (d) a grant to a party that is not
related to or an agent of the County so long as such grant
does not impose any obligation or condition (directly or
indirectly) to repay any amount to or for the benefit of the
County.
The County intends to make a reimbursement allocation,
which is a written allocation by the County that evidences
the County's use of proceeds of the Bond to reimburse an
Expenditure, no later than 18 months after the later of the
date on which the Expenditure is paid or the Project is
placed in service or abandoned, but in no event more than
three years after the date on which the Expenditure is paid.
The County recognizes that exceptions are available for
certain "preliminary expenditures," costs of issuance,
certain de minimis amounts, expenditures by "small issuers"
(based on the year of issuance and not the year of
expenditure) and expenditures for construction of at least
five years.
The County intends to make a reimbursement allocation,
which is a written allocation by the County that evidences
the County's use of proceeds of the Bond to reimburse an
Expenditure, no later than 18 months after the later of the
date on which the Expenditure is paid or the Project is
placed in service or abandoned, but in no event more than
three years after the date on which the Expenditure is paid.
The County recognizes that exceptions are available for
certain "preliminary expenditures," costs of issuance,
certain de minimis amounts, expenditures by "small issuers"
(based on the year of issuance and not the year of
expenditure) and expenditures for construction of at least
five years.
The County intends that the adoption of this Resolution
confirms the "official intent" within the meaning of Treasury
Regulations Section 1.150-2 promulgated under the Internal
Revenue Code of 1986, as amended.
Filing of Resolution. The appropriate officers or
agents of the County are hereby authorized and directed to
cause a certified copy of this Resolution to be filed with
the Circuit Court of the County.
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Further Actions. All other actions of officers of the
County in conformity with the purposes and intent of this
Resolution and in furtherance of the issuance and sale of the
Bond are hereby ratified, approved and confirmed. The
officers of the County are hereby authorized and directed to
execute and deliver all certificates and instruments and to
take all such further action as may be considered necessary
or desirable in connection with the issuance, sale and
delivery of the Bond.
Repeal of Conflicting Resolutions. All resolutions or
parts of resolutions in conflict herewith are repealed.
Effective Date. This Resolution shall take effect
immediately.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
13.B.11.b. RECOGNIZING COUNTY EMPLOYEES UPON THEIR RETIREMENT
13.B.1l.b.1. MRS. CINTHIA SPRINKLE, DEPARTMENT OF MENTAL
HEALTH SUPPORT SERVICES
On motion of Mr. Holland, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, Mrs. Cinthia Sprinkle was hired by Chesterfield
Mental Health Support Services on August 20, 2001, and
retired March 1, 2017, after providing outstanding service to
the residents of Chesterfield County; and
WHEREAS, Mrs. Sprinkle began her career providing
administrative support as a Senior Office Assistant; and
WHEREAS, Mrs. Sprinkle served on the Employee
Recognition Committee from 2009 to 2016, the Rapid Cycle
Change team in 2014 and as a committee member for the new
Psychiatric Evaluation process in 2016; and
WHEREAS, Mrs. Sprinkle provided customer service and
technical support to numerous staff in various programs
within the department for which she received many
certificates and accolades; and
WHEREAS, Mrs. Sprinkle served as the first point of
contact both in person and on the telephone from thousands of
citizens seeking services; and
WHEREAS, Mrs. Sprinkle served as the departmental
liaison for the Office of Security, Department of General
Services, and numerous vendors responsible for smooth and
efficient operation and security of the Rogers Building; and
WHEREAS, Mrs. Sprinkle used her experience and
outstanding skillsets to effectively train numerous full-time
and part-time administrative support employees as well as
temporary employees; and
WHEREAS, Mrs. Sprinkle was committed to being a good
steward of the public trust by reviewing supply expenses and
recommending changes which resulted in a cost savings for the
department; and
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WHEREAS, for the past 10 years, Mrs. Sprinkle served as
the liaison for telecommunications requests; and
WHEREAS, Mrs. Sprinkle assisted the Facilities Manager
with various projects as well as worked with other
intradepartmental programs such as HRM, and provided guidance
to CES workers.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the outstanding
contributions of Mrs. Cinthia Sprinkle, extends appreciation,
on behalf of its members and the citizens of Chesterfield
County, for more than 15 years of dedicated service to the
county, and congratulations upon her retirement and best
wishes for a long, happy, and healthy retirement.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
13.B.1l.b.2. LIEUTENANT ROBERT F. BURNETTE, FIRE AND
EMERGENCY MEDICAL SERVICES DEPARTMENT
On motion of Mr. Holland, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, Lieutenant Robert F. Burnette retired from the
Chesterfield Fire and Emergency Medical Services Department,
Chesterfield County, on March 1, 2017; and
WHEREAS, Lieutenant Burnette started his career in
Recruit School #12 in May 1982 and has faithfully served the
citizens of Chesterfield County for over 34 years as a
Firefighter and Officer at the Ettrick, Manchester, Wagstaff,
Dutch Gap, Bensley, Airport, Dale, Centralia, Rivers Bend and
Clover Hill Fire and EMS Stations; and
WHEREAS, Lieutenant Burnette was certified as one of the
original 13 Advanced Life Support providers serving
Chesterfield Fire and EMS; and
WHEREAS, Lieutenant Burnette served as an active member
of the Chesterfield Fire and EMS SCUBA Rescue Team since 1984
and Technical Rescue Team since 1992; and
WHEREAS, Lieutenant Burnette was promoted to the rank of
Lieutenant in September 2002 and then served as the Tactical
Safety Officer on A -Shift from 2008-2015; and
WHEREAS, Lieutenant Burnette served on numerous
workgroups and assisted with many organizational projects,
including recruit school training instructor, rewriting of
the personnel water safety guidelines and the development of
Technical Rescue Team response procedures; and
WHEREAS, Lieutenant Burnette was awarded the
Chesterfield Fire and Emergency Medical Services Department
Medal of Valor as well as an EMS Lifesave Award for his
heroic actions during Tropical Storm Gaston in August 2004
during which he was involved in the water rescue of two
civilians under extremely dangerous conditions; and was also
recognized by the International Association of Fire Chiefs
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receiving the Benjamin Franklin Fire Service Award of Valor
for those actions; and
WHEREAS, Lieutenant Burnette was recognized with several
EMS Unit Citation Awards over his career for the
extraordinary teamwork and outstanding level of care provided
to patients with life-threatening injuries and illnesses; and
WHEREAS, Lieutenant Burnette was recognized with a Unit
Citation Award for his effective teamwork during a water
rescue of two citizens stuck on a sandbar in June 2006; and
WHEREAS, Lieutenant Burnette was recognized with a Unit
Citation Award for his effective teamwork and lifesaving
measures for a 13 -year old trapped under a tree that had
fallen on his house in September 2006; and
WHEREAS, Lieutenant Burnette was recognized with a
Lifesave Award for his actions in December 2009, when he
rescued an elderly woman from a burning apartment building.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the valuable
contributions of Lieutenant Robert F. Burnette, expresses the
appreciation of all citizens for his service to the county,
and extends appreciation for his dedicated service and
congratulations upon his retirement.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
13.B.11.c. RECOGNIZING "CHESTERFIELD COUNTY CLASSICS WEEK"
On motion of Mr. Holland, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, the National Junior Classical League was
founded in 1936 to encourage an interest in and an
appreciation of the language, literature and culture of
ancient Greece and Rome; and
WHEREAS, throughout Chesterfield County, there are 14
chapters of the Junior Classical League, comprised of nearly
1,500 middle and high school Latin, Greek, and Classics
pupils; and
WHEREAS, the Virginia Junior Classical League is a long-
time affiliate of the American Classical League, founded in
1919 for the purpose of fostering the study of classical
languages in the United States and Canada; and
WHEREAS, Chesterfield County's Junior Classical League
chapters are tangibly involved in the educational needs of
their student members and are committed to a better future
for their students and the community, through active
participation in service and outreach projects; and
WHEREAS, Chesterfield County's Junior Classical League
members believe that the Classics continue to hold a vital
and significant place in today's culture; and the
Chesterfield County Virginia Junior Classical League
chapters, comprised of students and teachers, believe that
continued emphasis on the study of the Classics is essential,
if appreciation of the Classics in language, arts, and
Western culture is to remain strong and valuable; and
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WHEREAS, "Chesterfield County Classics Week" is held in
commemoration of April 21st, the traditional anniversary of
the founding of ancient Rome; and
WHEREAS, Chesterfield County recognizes the relevance of
Classical culture upon its own unique history, the wide
interest that countless Chesterfield citizens hold for the
Classics, and the advantages that a study of the Classical
world offers to all students.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes "Chesterfield County
Classics Week," and calls this observance to the attention of
its citizens.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
13.B.12. TRANSFER OF DISTRICT IMPROVEMENT FUNDS
13.B.12.a. FROM THE DALE DISTRICT IMPROVEMENT FUND TO THE
PARKS AND RECREATION DEPARTMENT TO PURCHASE AND
INSTALL A SCOREBOARD ON THE FOOTBALL FIELD AT
IRONBRIDGE PARK
On motion of Mr. Holland, seconded by Ms. Haley, the Board
transferred $4,937 from the Dale District Improvement Fund to
the Parks and Recreation Department to purchase and install a
scoreboard on the football field at Ironbridge Park.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
13.B.12.b. FROM THE BERMUDA, CLOVER HILL, DALE, MATOACA AND
MIDLOTIAN DISTRICT IMPROVEMENT FUNDS TO THE FIRE
AND EMERGENCY MEDICAL SERVICES DEPARTMENT TO
PURCHASE BRONZE CASTINGS FOR THE MEMORIAL WALL
HONORING FIREFIGHTERS AND EMERGENCY MEDICAL
TECHNICIANS WHO HAVE DIED IN THE LINE OF DUTY
On motion of Mr. Holland, seconded by Ms. Haley, the Board
transferred $1,000 each from the Bermuda, Clover Hill, Dale,
Matoaca and Midlothian District Improvement Funds (total of
$5,000) to the Chesterfield Fire and Emergency Medical
Services Department for the memorial wall honoring
firefighters and emergency medical technicians who have died
in the line of duty.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
14. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
Mr. David Lee, Bermuda District resident, expressed concerns
relative to the nuisance of his neighbors, loud, barking
dogs.
Ms. Kathryn Haines, Midlothian District resident, expressed
concerns regarding the reduction of trips by the 64x Stony
Point Express and the new proposed GRTC bus plan. She also
urged the county to adopt a meals tax to solve the problem of
increasing poverty.
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Ms. Denisha Potts, vice president of the Chesterfield NAACP,
expressed concerns relative to Ms. Jaeckle's comments
regarding ESOL classes in the county.
In response to Ms. Potts' remarks, Ms. Jaeckle defended her
comments regarding ESOL classes in the county by stating the
reporter deliberately picked up lines that she thought could
create a story reflecting her bias without picking up the
context of the conversation.
Ms. Jenifer Hughes urged the Board for a reintroduction of a
county meals tax as a significant revenue generator.
Mr. Rodney Martin expressed concerns relative to unfunded
pension liabilities of Chesterfield County Public Schools.
15. DEFERRED ITEMS
There were no Deferred Items at this time.
16. PUBLIC HEARINGS
Ms. Jaeckle stated this date and time has been advertised for
the Board to hold five public hearings on the following:
proposed changes relating to utilities user charges; proposed
tax rates for 2017; Community Development Block Grant and
HOME Annual Plan; the proposed FY2018-FY2022 Capital
Improvement Program or "CIP"; and the proposed FY2018 annual
financial plan, commonly referred to as the "budget." She
further stated the purpose of these public hearings is to
allow each county resident the opportunity to comment on
these items. She then explained how the three-minute time
limit works. She noted the Board will not be making decision
on the FY2018 budget items this evening.
Mr. Harris presented highlights from the proposed FY2018
annual financial plan, the proposed tax rates for 2017, and a
FY2018-2022 Capital Improvement Plan recap. He stated these
materials were also shared with citizens at numerous
community meetings in the months and weeks prior to tonight's
public hearings.
16.A. TO CONSIDER A PROPOSED AMENDMENT TO THE COUNTY CODE
RELATING TO UTILITIES USER CHARGES
Mr. Harris stated this date and time has been advertised for
the Board to consider a proposed amendment to the County Code
relating to utilities user charges.
Ms. Jaeckle called for public comment.
There being no one to address the issue, the public hearing
was closed.
(It is noted the ordinance amendment will be considered at
the regularly scheduled Board meeting on April 26, 2017.)
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16.B. TO CONSIDER PROPOSED 2017 TAX RATES
Mr. Harris stated this date and time has been advertised for
the Board to consider proposed 2017 tax rates.
Ms. Jaeckle called for public comment.
Mr. Fred DeMey, Matoaca District resident, urged the Board to
cut the 96 cent real estate tax rate to 94 cents, which will
provide the taxpayers with no real estate tax increase.
Mr. Donald Wilms, president of the Chesterfield Education
Association, urged the Board to leave the real estate tax
alone, this year and next, and fund Chesterfield's future.
Ms. Sara Gilliam, president of the County Council PTA, urged
the Board to maintain the current tax rate and continue to
invest in education.
Mr. Cody Sigmon, teacher at
Board to maintain the current
for the future of the county.
Carver Middle School, urged the
tax rate and budget responsibly
Ms. Nancy Rader, teacher at Swift Creek Elementary School,
urged the Board to maintain the current tax rate and use the
revenue to do what is right for both county employees and the
families that choose to build their lives in Chesterfield
County.
Ms. Shelia Coleman expressed concerns relative to the burden
of large class sizes on teachers and students and urged the
Board to maintain the current tax rate for the sake of
Chesterfield County public schools.
Ms. Nicole Subryan urged the Board to maintain the current
tax rates and invest in county public schools. She also
recommended reintroducing a meals tax as a revenue generator
for the county.
Ms. Linda Gillis voiced her opposition to a reduction in tax
rates. She stated the increase in real estate assessments
will generate revenue for the county.
Mr. Ken Davis, Midlothian District resident, urged the Board
to maintain or decrease the real estate tax rate to
compensate for assessment inflation.
Mr. Rodney Martin, Midlothian District resident, expressed
concerns relative to appropriations approved by the School
Board for school facilities.
Mr. Freddy Boisseau, a Bermuda District resident, stated the
Board of Supervisors is governed by the free market and the
county is in competition with other localities relative to
tax rates.
Due to heckling, Ms. Jaeckle asked the audience to be
respectful of those speaking to the Board.
Mr. Bryan Fry, Matoaca District resident, urged the Board to
consider limiting the growth in taxes to the rate of real
estate assessment inflation.
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Ms. Jaeckle reminded the audience speakers could only speak
once during each public hearing.
Ms. Megan Perelman, teacher at Carver Middle School,
expressed concerns relative to the burden of large class
sizes on teachers and students and urged the Board to
maintain the current tax rate for the sake of Chesterfield
County public schools.
There being no one else to address the issue, the public
hearing was closed.
(It is noted the 2017 tax rates will be considered at the
regularly scheduled Board meeting on April 26, 2017.)
16.C. TO CONSIDER THE FY2018 PROPOSED COMMUNITY DEVELOPMENT
BLOCK GRANT PROGRAM AND THE HOME INVESTMENT
PARTNERSHIP ANNUAL PLAN
Mr. Harris stated this date and time has
the Board to consider the FY2018
Development Block Grant Program and
Partnership Annual Plan.
Ms. Jaeckle called for public comment.
s been advertised for
proposed Community
the HOME Investment
Ms. Karen Stanley, Chief Executive Officer of Congregations
Around Richmond Involved to Assure Shelter (CARITAS), stated
her organization helps break the cycles of homelessness and
addiction in the Metro Richmond area so that people can lead
stable lives. She urged the Board to reconsider funding for
their initiative for a woments' shelter.
Ms. Mary Kay Huss, Executive Director of Rebuilding Together
of Richmond, stated her organization has been a champion of
repairing the homes of low-income homeowners living in some
of the most vulnerable communities in Richmond. She further
stated the focus is to bring lasting change for homeowners in
need - seniors, veterans, persons with disabilities, and
families with children. She expressed her appreciation to the
Board for their continued support.
There being no one to address the issue, the public hearing
was closed.
(It is noted the FY2018 CDBG Program and the HOME Annual Plan
will be considered at the regularly scheduled Board meeting
on April 26, 2017.)
16.D. TO CONSIDER THE PROPOSED FY2018-FY2022 PROPOSED
CAPITAL IMPROVEMENT PROGRAM
Mr. Harris stated this date and time has been advertised for
the Board to consider the proposed FY2018-FY2022 proposed
Capital Improvement Program.
Ms. Jaeckle called for public comment.
Mr. Rodney Martin, Midlothian District resident, urged the
Board to implement, through the Audit and Finance Committee,
better reviews of funding and tracking of funds for future
capital projects and the viability of those projects.
There being no one to address the issue, the public hearing
was closed.
(It is noted the FY2018-FY2022 Capital Improvement Program
will be considered at the regularly scheduled Board meeting
on April 26, 2017.)
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16.E. TO CONSIDER THE FY2018 PROPOSED ANNUAL FINANCIAL PLAN
Mr. Harris stated this date and time has been advertised for
the Board to consider the FY2018 proposed annual financial
plan.
Ms. Jaeckle called for public comment.
Mr. Greg Beasley, president of the Chesterfield Professional
Firefighters Association, urged the Board to invest in
continued professional career development opportunities for
the county's firefighters to help bring salaries and benefits
in line with surrounding localities. He expressed concerns
relative to the significant service calls the Fire and EMS
Department faces on a day-to-day basis.
Ms. Rachel Ramirez, executive director of the Lifelong
Learning Institute, expressed her appreciation for the
Board's continued support. She stated Lifelong Learning
Institute is a member -supported organization designed to meet
the educational and social enrichment needs of adults age 50
and "better." In addition to the academic -type courses, she
stated the organization offers fitness opportunities, social
activities such as lunches, trips, cards and games, and the
arts.
Ms. Donna Blackwell, LLI member and volunteer at the Lifelong
Learning Institute, provided specifics of her participation
and benefits she gains from LLI as a member. She expressed
appreciation for the Board's continued support for the
Lifelong Learning Institute and senior services.
Mr. Timothy Pace, LLI member and volunteer at the Lifelong
Learning Institute, provided details of the learning
opportunities he has gained as a member of LLI. He expressed
appreciation for the Board's continued support for the
Lifelong Learning Institute.
Mr. Fred DeMey, Matoaca District resident, strongly urged the
Board to seriously examine and question budgets running at
substantially more than the rate of inflation.
Ms. Kerry Byrne, coordinator for Resources for Independent
Living, stated the agency is a community-based member
organization whose purpose is to serve people with
disabilities. She further stated core services include
independent living skills training, information and referral,
peer support, and advocacy. She thanked the Board for its
ongoing support of the agency.
Ms. Roslyn Faines, a consumer of Resources for Independent
Living, provided details of the benefits she attains from
Resources for Independent Living. She stated there is a
critical need for affordable housing for individuals with
disabilities and special needs in the county. She urged the
Board to continue its support for the program.
In response to Ms. Faines' remarks, Mr. Holland stated he
would make himself available to meet with her to address her
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Ms. Christa Donohue, CEO for the Chesterfield/Colonial
Heights Alliance for Social Ministry, urged the Board to
continue its support for CCHASM. She stated CCHASM's mission
is to provide food, financial assistance, and career clothing
to area residents who have experienced or are experiencing an
emergency situation which threatens their survival needs.
Mr. Robert Cassada, representing the Chesterfield/Colonial
Heights Alliance for Social Ministry, urged the Board to
continue its support for CCHASM.
Ms. Jaeckle concurred with Mr. Cassada's remarks regarding
The Cameron Foundation's grant funding.
Ms. Susan McCammon, executive director of the Shepherd's
Center of Chesterfield, stated requested funds are for
operational support, accompanied transportation and minor
home repair services for the elderly, as well as low-cost
educational programs. She expressed appreciation for the
Board's continued support.
Ms. Joan Fallon, volunteer representing the Shepherd's Center
of Chesterfield, reviewed the current age -wave predictions of
the influx of seniors and their needs. She thanked the Board
for their ongoing support.
Mr. Holland expressed his appreciation for the tremendous
efforts of the volunteers of the Shepherd's Center of
Chesterfield.
Ms. Florence Rue, representing the Petersburg Symphony
Orchestra, stated the mission of the orchestra is to
preserve, develop, educate, and deliver quality symphonic
music and diverse genres of performing arts to all ages,
cultures, and socio-economic standing through tailored fine
arts programming. She urged the Board to consider funding for
their initiative.
Ms. Jaeckle stated by Mr. Ulysses Kirksey, musical director
at the Petersburg Symphony Orchestra, instructed her children
many years ago.
Mr. Jason Young, executive director of Community Brain Injury
Services, which operates the Mill House, stated the
foundation empowers survivors of brain injury to be active
participants in their own rehabilitation, to develop needed
community-based services, and to advocate for the individual
and systemic needs of the brain injury community. He thanked
the Board for their continued support.
Ms. Arlene Price, supporting the Chesterfield Senior Center,
provided details of what she gets out of the Senior Center as
a member and encouraged the Board to support funding of the
organization to accommodate senior activities.
Ms. Gloria Easterling, supporting the Chesterfield Senior
Center, expressed concerns relative to inadequate space and
waiting lists at the current location. She encouraged the
Board to support funding of the organization to accommodate
senior activities.
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Mr. Donald Wilms, president of the Chesterfield Education
Association, noted the 2 percent raise and the Supplemental
Retirement Plan are two items in the budget that are of dire
concern to county teachers. He urged the Board to accept the
changes recommended by the SRP committee, the Superintendent,
and the School Board.
Ms. Karen Bell urged the Board of Supervisors to defer their
expertise relative to decisions regarding school management
and dispersion of funds, especially as it relates to ESOL
teacher staffing and proposed centralization of second
language learners in their home schools.
Ms. Kathryn Haines expressed her approval to add 28 new
teachers to support the ESOLs as part of a move to turn
English as a second language service to home schools, a plan
that is based on evidence -based best practice.
Ms. Sara Ward, Midlothian District resident, urged the Board
to fully fund the School Board's request to keep Chesterfield
County Public Schools moving forward. She provided a copy of
Blueprint Chesterfield: Community Engagement Results to file
with the papers of the Board.
Ms. Sara Gilliam, president of the Chesterfield County
Council of PTAs, thanked the Superintendent and the School
Board for the mindful and deliberate process of identifying
priorities and the encouragement of input and discussion. She
added the Council of PTAs supports the adequate funding of
the Supplemental Retirement Plan because it helps to retain
great teachers and staff and is a plan for equitable fund
distribution.
Ms. Dorothy Walker, school counselor at Crenshaw Elementary
School, expressed concerns relative to proposed changes to
the Supplemental Retirement Plan and how they would impact
her retirement.
Mr. Jonathan Horne stated the county's libraries, parks,
programs, schools, and infrastructure maintain citizens' high
quality of life. He further stated investing in those
amenities enhances life and prospects. He encouraged the
Board to increase tax rates in the future to maintain and
honor core functions of the county.
Ms. Diane Meriam, representing the Chesterfield Food Bank,
strongly urged the Board to consider fully funding their
request of $118,500. She stated the Chesterfield Food Bank is
committed to being a hand up to individuals and families who
need help but have fallen through the cracks of governmental
social service programs and the community.
Ms. Megan Rebham, teacher at Midlothian High School, urged
the Board to fully fund the School Board's request to keep
Chesterfield County Public Schools moving forward.
Ms. Kristen Collegia urged the Board to fully fund the School
Board's request to keep Chesterfield County Public Schools
moving forward. She expressed concerns relative to the burden
of large class sizes on teachers and students. She also
stressed the importance of placing a major emphasis on
funding education and public safety.
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03/29/17
Mr. Rodney Martin, Midlothian District resident, requested
that a copy of the presentation he made during a prior public
hearing be filed with the papers of the Board. He expressed
concerns relative to lack of allocations made to the
Supplemental Retirement Plan trust fund.
Mr. Freddy Boisseau, Bermuda District resident, noted his
previous comments were not meant to be an attack on teachers.
He stressed the importance of fiscal responsibility and
transparency between the Board of Supervisors and School
Board relative to budgetary matters.
There being no one else to address the issue, the public
hearing was closed.
(It is noted the FY2018 annual financial plan will be
considered at the regularly scheduled Board meeting on April
26, 2017.)
Ms. Jaeckle expressed her appreciation to the public for
coming out and participating in this process. She stated
input from tonight, the various community meetings that have
been held, and other comments that may come forward will be
helpful as the Board continues its hard work leading up to
adopting the budget.
17. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to address the Board at this time.
18. ADJOURNMENT
On motion of Mr. Holland, seconded by Ms. Haley, the Board
adjourned at 8:57 p.m. to April 26, 2017 at 3 p.m. for a work
session in Room 502 at the County Administration Building.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
_19ooWj0.AatdJ
ph P. Casey Dorothy IA. J eckle
County Administrator Chairman
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03/29/17
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