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02-11-2004 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 11, 2004 Item Number: 2. A. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Mr. Horace Mann, Colonel, U.S. Army (Retired), President, Chesterfield Historical Society would like to present the Board of Supervisors with a copy of "Chesterfield an 01d Virginia County." Preparer: Lisa Elko Title: Clerk to the Board Attachments: '-] Yes No 000001 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 11, 2004 Subiect: County Administrator's Comments Item Number: 2.B. County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Mr. Ramsey will recognize Robert Eanes for his recent accomplishment of attainment of Certification in Homeland Security - Level III (highest level available). This is another first as Chief Eanes was one of the first graduates of the Executive Fire Officer Program at the National Fire Academy in 1986, and when Lynda Price and Chief were the first to become Certified Emergency Managers in 1993. Chief Eanes would like to recognize: Lane B. Ramsey, County Administrator Col. Carl Baker, Chief of Police Chief Steve Elswick, Chief of Fire Sheriff Clarence Williams Steve Woodard, Special Agent in Charge, United States Secret Service Ail of who have given him opportunities to be involved in projects that he used in his certification process. Preparer: Lisa Elko Title: Clerk to the Board Attachments: [-~ Yes No O0000Z CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subject: February 11, 2004 Item Number: 5.A. Resolution Recognizing the Retirement of Mrs. Evelyn T. Price, Accountant in the Treasurer's Office County Administrator's Comments: County Administrator: Board Action Requested: Request approval of the attached resolution honoring Mrs. Price. Summary of Information: Mrs. Evelyn T. Price provided over 36 years of service to Chesterfield County. She will be retiring March 1, 2004. Preparer: Richard A. Cordle Attachments: Ycs Title: [--] Treasurer 000003 RECOGNIZING MRS. EVELYN T. PRICE UPON HER RETIREMENT WHEREAS, Mrs. Evelyn T. Price will retire on March 1, 2004 after providing over thirty-six years of dedicated and faithful service to Chesterfield County; and WHEREAS, Mrs. Price began her tenure with the Chesterfield County Treasurer's Office on July 1, 1967 as a full-time clerk typist; and WHEREAS, Mrs. Price has been promoted many times over the years from the positions of Account Clerk, Senior Account Clerk, Senior Cashier, and Principal Cashier Supervisor to her current position of Accountant which she has held since August 1, 1988; and WHEREAS, Mrs. Price has been instrumental in accurately processing County and School Board Garnishment activities, ensuring legal compliance without exception; and WHEREAS, Mrs. Price has been responsible for overseeing the custody of the Treasurer's Office cash assets, ensuring the absolute safekeeping and reporting of such funds; and WHEREAS, Mrs. Price has received numerous commendations from citizens and county staff members for the assistance she has provided them throughout the years of her service; and WHEREAS, Mrs. Price was recognized for her uncompromising performance within the Treasurer's Office by being nominated Employee of the Year in 1985 and again in 1992; and WHEREAS, Mrs. Price is the current holder of the "Joseph E. Pittman, Jr. Award", established in 1996 and presented to Mrs. Price in 2001 as the employee with the longest continuous full-time service to the county; and WHEREAS, Mrs. Price has faithfully and effectively discharged her duties in each and every capacity with proficiency, passion and uncompromising commitment to world-class customer service; and WHEREAS, Mrs. Price will be tremendously missed for the quality and caliber of her commitment and performance in the Treasurer's Office and to our citizens. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 11th day of February 2004, publicly recognizes Mrs. Evelyn T. Price and extends its appreciation for her thirty-six years of dedicated service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. 000004 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 11, 2004 Item Number: 5.B. Subiect: Joseph E. Pittman, Jr. Award for Continuous County Service County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The "Joseph E. Pittman, Jr., Award for Continuous County Service" was established in March 1996 to be presented to the longest tenured employee with Chesterfield County. It was named in honor of Chief Pittman who served the county for almost 39 years, the last 21 years as Police Chief. The following have been recipients of the award: Name Mrs. Grace Kidd Mrs. Joan Swearengin Mrs. Evelyn Price DeDartment Treasurer's Office Utilities Department Treasurer's Office Now with the retirement of Mrs. Evelyn Price, the award will be passed to Mr. William Cable, who has been with Environmental Engineering since October of 1967. Preparer: Lisa Elko Title: Clerk to the Board Attachments: -] Yes No 000005 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meetin~l Date: February 11, 2004 Item Number: 6.A. Subject: Work Session on Financial Policies, Projected FY2005/2006 Revenues, and Chesterfield Community Services Board FY2005/FY2006 Budget County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to hold a work session to review an update of the county's financial policies, projected FY2005/2006 revenues, and the Chesterfield Community Services Board FY2005/2006 budget. Summary of Information: A work session on the proposed FY2005/2006 Biennial Budget has been scheduled for this date. This work session will include recommended revisions to the Board of Supervisors financial policies, adopted in 1988, and projected revenues for FY2005/2006. In addition, the Chesterfield Community Services Board will address the board regarding their FY2005/2006 Biennial Budget. A representative from the county's financial advisor, Public Resources Advisory Group, will attend the work session in connection with the update of the county's financial policies. A copy of the planned presentations is attached. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement Attachments: Yes [----] No [ #O00OO~ 0 (D 000008 Z < < 0 ~ 0 000009 o~ 0000~1.0 O .< Z .< Z O O ~D ~D · o~ O O · .,mi O O ~D (D ;> O · O (D · I (D o~ O (D (D > · 0000'1.1. O000:l.;e 000013 Z >. 0000:1.4 000015 o~ 000056 o~ '~ O0001? 4= 0 0 0 o g~ 0 0 0000:1.8 Z :: 0 < 0 0 0 (D 0000:1.9 0 I 0 0 000020 0000;~1 ,000022 0 (D 000023- 000024 CD 0000~5 suo!ii!~ u~ 0000~6 0000~7 0000;~8 OOOO3O ~u~e d % 00003'1 000032 (D Z Z [] [] [] · 00003;3 000034 ; suo!ll!l/~ u! 000035 0O0036 000037 c~ 0 ("',,I © ;> oooo38 m~ m~ · °00039 0 OOOO4O 0 OOoo4:1 00004~ 000048 ~ m 000044 OOO045 (D 0 0 000046 0 0 c~ 0 c~ 000047 (D 0 000048 0 o 0 0 o 0 00004~ o~~ 0000~0 (D .,~ 0 00005~ 000052 0000~3 I I I I I I OO0054 ;> 000055 000056 o~ o~ 00005'7 0 0 > / 000058 I II II 0 0 0 ~ O IL. 0 · (DO O (D (13 (13 -O X iD' (:D O ~-~ (:D O ,- ~ '- ~ '~O o_'~~ o O O O3~ ('300 0 ~~ o ¢~ rr' ~~_ I I I 000059 Il/ 0 0 0 Il/ L. LJ O03° · - X 0 -0 0 (D > 000060 I E c" 0 0 ~ '"'-- 0 o>_ E ~ ~ E o cDZ ~0 I::D~ ~ > (D~ ~: < (D°~~ ~ · ooOo6~ 0 ~ ~ 000062 00006;3 CHESTERFIELD COUNTY ~-~ BOARD OF SUPERVISORS Page I of 2 ~'~ AGENDA Meetin~ Date: February 11, 2004 Item Number: 6.B. Subject: Conduct Work Session for February 11, 2004 to Consider Adoption of an Ordinance to Amend the Chesapeake Bay Preservation Ordinance County Administrator's Comments: County Administrator: ~ Board Action Requested: The Board of Supervisors is requested to hold a work session to consider adoption of an ordinance to amend the Chesapeake Bay Preservation Ordinance, which is a part of the County Zoning Ordinance. Summary of Information: In December of 2001, the State Regulations for the Chesapeake Bay Preservation Act were amended and became effective in March of 2002. Accordingly, staff has developed amendments to the Chesapeake Bay Preservation Ordinance to incorporate the changes, which have been mandated by the State Regulations. Staff met with representatives of the development and environmental communities to discuss the draft amendments and received no substantive comments. At its November 2002 meeting, the Planning Commission voted unanimously to recommend approval of the proposed amendments. The following are some of the key proposed changes: · The ordinance requires an ~in-field' verification of whether streams are perennial, and therefore protected by Resource Protection Areas (RPAs). This requirement is specifically mandated by the State Regulations. · The location of BMPs in RPAs would be significantly limited. The facilities can be placed in the RPA only if it is a regional facility and is the minimum size necessary. · Provisions are included relating to golf courses. These provisions represent the codification of conditions that the Board has placed on zoning cases involving golf courses. A stakeholder group including the development and environmental communities approved of this language, after receiving input from several golf course managers. Preparer: Joan Salvati Title:Water Quality Administrator Attachments:IYes --1 No # 00006~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 The Chesapeake Bay Local Assistance Board has given localities until December of 2003 to adopt the revised ordinance. · Requests for exceptions must now go through a formal public hearing process before a ~committee, board, commission or special body." The proposed ordinance establishes the Planning Commission as the body to hold those public hearings. OOO065 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-228, 19-229, 19-230, 19-231, 19-232, 19-233, 19-234, 19-235, 19-236, 19-241, 19-242 AND 19-301 RELATING TO CHESAPEAKE BAY PRESERVATION AREAS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-228, 19-229, 19-230, 19-231, 19-232, 19-233, 19-234, 19-235, 19-236, 19-241, 19-242 and 19-301 of the Code of the County of Cheste_rfield, 1997, as amended, are amended and re-enacted to read as follows: DIVISION 4. CHESAPEAKE BAY PRESERVATION AREAS Sec. 19-228. Resource protection area boundaries. (a) At a minimum, resource protection areas shall consist of lands adjacent to water bodies with perennial flow that have an intrinsic water quality value due to the ecological and biological processes they perform or are sensitive to impacts which may cause significant degradation to the quality of state waters. In their natural condition, these lands provide for the removal, reduction or assimilation of sediments, nutrients and potentially harmful or toxic substances in runoff entering the bay and its tributaries, and minimize the adverse effects of human activities on state waters and aquatic resources. (b) Resource protection areas shall consist of: (-a-) (1) Tidal wetlands. Nontidal wetlands connected by surface flow ...~--'~ that are contiguous to (i) tidal wetlands or (ii) water bodies with perennial flow ,.4~..,, ..... , ..... Tidal shores. A vegetated conservation area a minimum of 100 feet in width, located adjacent to and landward of the environmental features listed in subsections (1) (-a-) through (3) (c---) above, and along both sides of any water body with perennial flow t~b~:~aoz,~am. The full conservation area shall be designated as the landward component of the resource protection area. Such other lands determined by the department of environmental engineering to meet the provisions of subsection (a) of this section and to be necessary to protect the quality of state waters. (c) Designation of the components listed in subdivision (5) of subsection (b) shall not be subject to modification unless based on a reliable, site specific information as provided for in 9 VAC 10-20-105. 1923:63078.1 Revised 11/07/03 1:45 PM 000066 Sec. 19-229. Resource management area boundaries. (a) Resource management areas shall include land types that, if improperly used or developed, have a potential for causing significant water quality degradation or for diminishin~ the functional value of the resource protection area. (b) A resource management area shall be provided contiguous to the entire inland boundary of the resource protection area. Resource management areas consist of one or more of the following: (-a-) (1) One-hundred-year floodplains. (2) Highly erodible soils, including steep slopes. (c--) (3) Highly permeable soils. ~-~Jt'4x (4) Nontidal wetlands not included in resource protection areas. (5) Land areas a minimum of 100 feet in width that are located adjacent to and landward of every resource protection area. Sec. 19-230. Chesapeake Bay preservation areas maps. Chesapeake Bay preservation areas include resource protection areas and resource management areas. Subject to any adjustments by the director of environmental engineering pursuant to section 19-231, the boundaries of these areas are o~al93sh~a included as a map layer in the County's Geographic Information System (GIS) which is available for viewing in the department of environmental engineering. This GIS map layer shall serve as the general determination of the extent of the resource protection area boundary as defined in 9 VAC 10-20- Sec. 19-231. boundaries and boundary adjustments. Site-specific refinements of Chesapeake Bay Area (a) As part of, or prior to, the zoning application process, or during the review of a water quality impact assessment pursuant to subsection 19-232(e), a reliable, site-specific evaluation shall be conducted by the county office of water quality to determine whether water bodies on or adjacent to the proposed development site have perennial flow. The Resource Protection Area boundaries for the site shall then be adjusted, as necessary, based on this evaluation. 1923:63078.1 Revised 11/07/03 1:45 PM 2 0000(;7 (a-) (b) The director of environmental engineering may adjust the delineation of any resource protection area boundaries when an environmental site assessment prepared by a qualified expert indicates a need for change based on the environmental features listed in section ~.'~ ~-,~-J'~'~t~ 19-228(b)(1) through ~,~Jt'4~ (4). The environmental site assessment shall be drawn to scale and shall clearly delineate such environmental features. Wetlands delineations shall be performed in accordance with the procedures specified in the most recently approved edition(s) of the Federal Manual for Identifying and Delineating Jurisdictional Wetlands. (-b) (c) The director of environmental engineering may adjust the delineation of any resource management area boundaries when an environmental site assessment prepared by a qualified expert indicates a need for such change based on the environmental features listed in section~'a. ~.°'at~../ 19-229(b)(1) through ~ (5). The environmental site assessment shall be drawn to scale and shall clearly delineate such environmental features. Wetlands delineations shall be performed in accordance with the procedures specified in the most recently approved edition(s) of the Federal Manual for Identifying and Delineating Jurisdictional Wetlands. (c---) (d) Any person aggrieved by the director of environmental engineering's decision concerning the boundaries of a resource protection area or a resource management area may appeal such decision in accordance with section 19-268(d). (-d-)(e) Boundary adjustments shall not be available to property that is undergoing redevelopment if, due to previous development of the property, the Chesapeake Bay preservation t.4~ (5) or section '~ ,~,~c~ 19- area features listed in section~.,l° .~.,,~,~'~ 19-228(b)(1) through ~,..~ ., ,,,~.~,~ 229(b)(1) through ~ (5) cannot be determined. Sec. 19-232. Resource protection area regulations. In addition to the general performance criteria set forth in section 19-233, the criteria in this section are applicable in resource protection areas. ~1., ~. .... :.~,4 :; :.: ..... .~ .4 .... .4~.. ......~:.,,. .... ,~ .... ~ .....· Land development may be allowed in a resource protection area, subject to the approval of the department of environmental engineering, only if it (i) is water dependent; (ii) constitutes redevelopment; (iii) is a permitted encroachment established pursuant to subdivision (d) of this section; (iv) is a road or driveway crossing satisfying the conditions set forth in subdivision (a)(4) of this section; or (v) is a flood control or stormwater management facility satisfying the conditions set forth in subdivision (a)(5) of this section. (1) water quality impact assessment in accordance with section 19-232(e)(1) shall be required for any proposed land disturbance. (2) o~, A new or expanded water-dependent facility may be permitted, provided that: 1923:63078.1 Revised 11/07/03 1:45 PM 000068 (3) (4) a. It does not conflict with the comprehensive plan; bo It complies with the performance criteria set forth in sections 19-232(b) and 19-233; Co Any nonwater-dependent component is located outside any resource protection area; and d. Access shall be provided with minimum disturbance necessary. If possible, a single point of access shall be provided. Redevelopment shall be permitted in the Resource Protection Area only if there is no increase in the amount of impervious cover and no further encroachment within the Resource Protection Area, and it shall conform to applicable erosion and sediment control and stormwater management criteria set forth in section 10- 233, as well as all applicable stormwater management requirements of other start and federal agencies. Roads and driveways not exempt under section 19-235 (a) (1) may be constructed in or across Resource Protection Areas only if each of the following conditions are met: ao The department of environmental engineering makes a finding that there are no reasonable alternatives to aligning the road or driveway in or across the Resource Protection Area. bo The alignment and design of the road or driveway are optimized, consistent with other applicable requirements, to minimize the encroachment in the Resource Protection Area and adverse impacts on water quality. The design and construction of the road or driveway satisfies all applicable criteria of this chapter, including submission of a water quality impact assessment. The department of environmental engineering reviews the plan for the road or driveway proposed in or across the Resource Protection Area. Flood control and stormwater management facilities that drain or treat water from multiple development projects or from a significant portion of a watershed may be allowed in Resource Protection Areas, provided that (i) the department of environmental engineering has conclusively established that the location of the facility within the Resource Protection Area is the optimum location; (ii) the size of the facility is the minimum necessary to provide necessary flood control, stormwater treatment, or both; (iii) the facility must be consistent with the Watershed Management Plan for the Swift Creek Reservoir or any other stormwater management program that has been approved by the Chesapeake Bay 1923:63078.1 Revised 11/07/03 1:45 PM 4 000069 Local Assistance Board as a Phase I modification to the county's Chesapeake Bay Preservation Act program; (iv) all applicable permits for construction in state or federal waters must be obtained from the appropriate state and federal agencies, such as the U. S. Army Corps of Engineers, the Virginia Department of Environmental Quality, and the Virginia Marine Resources Commission~ (v) approval must be received from the department of environmental engineering prior to construction; and (vi) routine maintenance is allowed to be performed on such facilities to assure that they continue to function as designed. It is not the intent to allow a best management practice that collects and treats runoff from only an individual lot or some portion of the lot to be located with in a Resource Protection Area. (b) Conservation area requirements. The 100-foot conservation area shall be the landward component of the Resource Protection Area as set forth in subsection 19-228 (b) (4). Notwithstanding permitted uses and encroachments, as set forth in 19-232 (c) and (d), the 100- foot conservation area shall not be reduced in width. To minimize the adverse effects of human activities on the other components of the Resource Protection Area, state waters, and aquatic life, a 100-foot wide conservation area of vegetation that is effective in retarding runoff, preventing erosion, and filtering nonpoint source pollution from runoff shall be retained if present and established where it does not exist. The following criteria shall apply to the 100-foot conservation area. (1) .... :.,~1~.. ~ ,~ ~,,,1 ......... . ...... The 100-foot wide conservation ~ ........... ~ea shall be deemed to achieve a 75% reduction of sediments and a 40% reduction of (2) nutrients. a~.q;+;^..1 .,.~ ....... +...4.,.,qo. Where land uses such as agriculture or silviculture within the area of the conservation area cease and the lands are proposed to be converted to other uses, the full 100-foot wide conservation area shall be reestablished. In reestablishing the conservation area, management measures shall be undertaken to provide woody vegetation that assures the conservation area functions set forth in this chapter. 1923:63078.1 Revised 11/07/03 1:45 PM 000070 (3) Existing vegetation in the conservation area shall not be cleared or disturbed except (i) as provided in section 19-232(c) and (d) and (ii) with the prior approval of the water quality administrator. Further, replacement of vegetation with a lawn shall not constitute compliance with the requirements of 19-232 (b). (4) All terrain vehicles shall be prohibited in Resource Protection Areas. (c) Permitted modifications of the conservation area. In order to maintain the conservation area's functional value, imtigemms existing vegetation may omLy be removed, subject to the approval of the water quality administrator, only to provide for reasonable sight lines, access paths, p~toshq-a~ ~ general woodlot management and best management practices, including those that prevent upland erosion and concentrated flows of stormwater, as follows: Trees may be pruned or removed if necessary to provide for sight lines and vistas. If trees are removed, they shall be replaced with other vegetation that, in the judgment of the water quality administrator, is equally effective in retarding runoff, preventing erosion and filtering nonpoint source pollution from runoff. Any ~ path shall be constructed and surfaced to effectively control erosion. Dead, diseased or dying trees or shrubbery and noxious weeds (such as Johnson grass, kudzu, and multifora rose) may be removed and thinning of trees may be allowed, pursuant to sound horticultural practices For shoreline erosion control projects, trees and woody vegetation may be removed, necessary control techniques employed and appropriate vegetation established to protect or stabilize the shoreline in accordance with the best available technical advice and applicable permit conditions or requirements. 1923:63078.1 Revised 11/07/03 1:45 PM 6 000071 than ca On agricultural lands, the conservation area shall be managed to prevent concentrated flows of surface water from breaching the conservation area and appropriate measures may be taken to prevent noxious weeds (such as Johnson grass, kudzu, and multiflora rose) from invading the conservation area. :r-he-a Agricultural activities may encroach into the conservation area may be reduced only as follows: 't":. a_.:. To nlm ..,iR+T. ~.e C~ ~e~+ ..,I-,~ +k~ ~.4; .... + 1~.4 1o ;~1 .... +1~. ~ cf +h~ C,,11 ......... +1 ...... Agfi .......................... cultural activities may encroach within the landward 50 feet of the 100-foot wide conservation ~ea when at least one agricultural best management practice which, in the opinion of the local soil and water conservation district board, addresses the more predominant water quality issue on the adjacent land is being implemented on the adjacent land provided that the combination of the undisturbed conservation ~ea and the best management practice achieves water quality protection, pollutant removal, and water resource conservation at least the equivalent of the 100-foot conservation area. If nutrient management is identified as the predominant water quality issue, a nutrient management plan, including soil tests, must be developed consistent with the Virginia Nutrient Training and Ce~ification Regulations ( 4 VAC 5-15) administered by the Virginia Dep~ment of Conservation and Recreation. 0 a mlnll,,LlI?,, ...................... a ............., ,~ ..... j gn .... fi,,..,, ................. j,.~ cc ............................... cultural activities may encroach within the landward 75 feet of the i00-foot wide conservation area when agricultural best management practices which address erosion control nutrient management, and pest chemical control, approved by the 3ames River soil and water conservation district, arc being implemented on the adjacent land. The erosion control practices must prevent erosion from exceeding the soil loss tolerance levels, referred to as "T," as defined in the "National Soil Survey Handbook" of November 1996 in the "Field 1923:63078.1 Revised 11/07/03 1:45 PM 7 000072 Office Technical Guide" of the U.S. Department of Agriculture Natural Resource Conservation Service. A nutrient management plan, including soil tests, must be developed, consistent with the Virginia Nutrient Management Training and Certification Regulations (4 VAC 5-15) administered by the Virginia Department of Conservation and Recreation. In conjunction with the remaining conservation area, this collection of best management practices shall be presumed to achieve water quality protection at least the equivalent of that provided by the 100-foot conservation area. The conservation area is not required for drainage ditches associated with agricultural land if the adjacent agricultural land has in place at least one est mana ement rac cea in the opinion of the James River soil and water conservation district, addresses the predominant water quality issues on the adjacent land. (d) Permitted encroachments into the conservation area. When the application of the conservation area would result in the loss of a buildable area on a lot or parcel recorded prior to October 1, 1989, encroachments into the conservation area may be allowed through an administrative process, in accordance with the following criteria: Encroachments into the conservation area shall be the minimum necessary to achieve a buildable area for a principal structure and necessary utilities. Where practicable, a vegetated area that will maximize water quality protection, mitigate the effects of the conservation area encroachment, and is equal to the area of encroachment into the conservation are shall be established elsewhere on the lot or parcel. Co The encroachment may not extend into the seaward 50 feet of the conservation area. A written request for an exception to this division's requirements shall be made to the director of environmental engineering. It shall identify the impact of the proposed exception on water quality, on public safety and on lands within the resource protection area through the completion of a water quality impact assessment that complies with section 19-232 (e). (c-) (e) Water quality impact assessments and resource protection area restoration plans. (1) A water quality impact assessment shall be submitted to, and approved by, the aa-o,.~^~ ~c ....~ ......~n~ ~.~:.~.4.~. water quality administrator for any proposed development within a resource protection area, including any conservation area modification or r-educ-tio, encroachment authorized as provided 1923:63078.1 Revised 11/07/03 1:45 PM 8 000073 by section~.~n --~-t--J°~'~r~'x 19-232(d), and may be required by the director of environmental engineering for any other development in Chesapeake Bay preservation areas based on the site's unique characteristics or the intensity of the proposed use or development. The purpose of the water quality impact assessment is to identify and, where applicable, quantify the impacts of proposed development on water quality and lands in the Resource Protection Areas consistent with the goals and objectives of the Chesapeake Bay Preservation Act, this chapter, and to identify specific measures for the mitigation of those impacts. There shall be two types of water quality impact assessments: a minor assessment and a major assessment. Minor water quality impact assessment. A minor water quality impact assessment shall be required for a development or redevelopment which involves 2,500 square feet or less of land disturbance. The minor water quality assessment must demonstrate that the combination of undisturbed conservation area, restoration plantings and identified best management practices or measures will be effective in retarding runoff, preventing erosion, and filtering nonpoint soume pollution from runoff. The minor water quality impact assessment shall include a site drawing, to scale if practicable, which shows the following: (i) The location of the resource protection area; (ii) The location~ and nature and quantification of proposed encroachments into the resource protection area, including type of material proposed to be used for access paths, areas of clearing or grading, location of any structures, drives or other impervious surfaces; (iii) Justification for am2 the proposed encroachment; (iv) Type and proposed location of any best management practice facilities or measures; and (v) Existing and proposed runoff outfalls from the property:; (vi) Location and density of existing vegetation on site, including the number and type of trees and other vegetation to be removed in the conservation area as a result of the encroachment or modification; (vii) and A restoration plan that includes the replacement of vegetation that has been removed from the conservation area. The type, quantity and density of vegetation shall be capable of retarding runoff, preventing erosion, and filtering nonpoint source pollution from runoff. 1923:63078.1 Revised 11/07/03 1:45 PM 9 oooo74 bo Major water quality impact assessment. A major water quality impact assessment shall be required for a development which exceeds 2,500 square feet of land disturbance. The major water quality impact assessment shall be prepared by a qualified expert and shall include: (i) All information required for a minor water quality impact assessment; ~-~-1~1 ~A h,,,4~l ..... A description of the proposed encroachment including: A description of the proposed improvements, including structures (including the type and size), roads, access paths, irrigations systems, lighting systems, and utilities; If an access path is proposed, an identification of the location of the path and the materials that will be used for the path. (iii) A ,4~,~.,.;--+;~, ~C; .... + ....... *I~Ao n~,~ ~, ...... A description of the encroachment site's physical characteristics including: The site's existing topography, soil characteristics, erosion potential and hydrology; A description of wetland areas including their functions and valuesl o A description of streams and other water bodies; Location and density of existing vegetation on site, including the number and type of trees and other vegetation categorized by type (e.g. shrubs, trees, groundcover) within 50 feet of the proposed land disturbance. (iv) discussion of the potential water quality impacts of the proposed encroachment, including: A quantification of any identified impacts on streams or other water bodies, including potential erosion and sedimentation that could enter those waters as a result of the encroachment; An identification and quantification of any impacts on wetlands, including impacts on wetland hydrology; 1923:63078.1 Revised 11/07/03 1:45 PM 10 000075 (v) 1923:63078.1 Revised 11/07/03 1:45 PM o o o An identification of temporary or permanent impacts to streams or other water bodies; An identification of any areas to be disturbed outside the resource protection area that have the potential to adversely affect the resource protection area; The limits of clearing, grading and the percent of the site to be cleared; Where applicable, an estimation of the pre-construction and post-construction pollutant loads; Estimation of the percent increase in impervious cover; A discussion of the number and type of trees and other vegetation to be removed in the conservation area as a result of the encroachment or modification; o A discussion of proposed changes to the site topography and hydrology and the impacts of those changes on water quality; 10. A construction schedule, including the anticipated duration of construction. ~..~ a~o...~, ..... A discussion of measures to mitigate the identified impacts, including: A Restoration Plan that includes the replacement of vegetation that has been removed from the conservation o area. The Plan shall include the schedule for replanting, which shall take into account the appropriate season for replanting. The type, quantity and density of vegetation specified shall be capable of retarding runoff, preventing erosion, and filtering nonpoint source pollution from runoff. The vegetation specified plantings shall, to the maximum extent practicable, consist of native species. A listing of proposed erosion and sediment control measures, including additional measures that are beyond those required chapter 8 of the Code of Chesterfield County; A listing of best management practices and measures to reduce impacts on water quality; 11 000076 A discussion that demonstrates, in a quantifiable manner, that the combination of revegetation and best management practices will achieve pollutant removal that is equivalent to that which is achieved without the encroachment. o A listing of other mitigation measures that may be required by the director of environmental engineering or the water quality administrator. (viii) (e) When a person has violated the requirements of this subsection, the violator shall submit a resource protection area restoration plan to the water quality administrator for review and approval. The intent of the restoration plan is to ensure that the resource protection area function are restored in a manner that will achieve the pollutant removal requirements as defined in 19-232(b)(1). The restoration plan shall specify the types and number of vegetation to be planted and a schedule for the installation of the plantings. When determined to be necessary by the water quality administrator, the violator shall provide surety in an amount sufficient, as determined by the water quality administrator, to purchase and reinstall any vegetation required by the restoration plan that has not survived for one year from date of installation. The surety must be in a form approved by the county attorney's office and may consist of a certified check, cash escrow, a surety bond, or a letter of credit from a financial institution. The establishment of a lawn shall not constitute a satisfactory restoration of the resource protection area. Sec. 19-233. o ................. , ......... ~.,-m_,, General performance criteria. Any use, development or redevelopment of land within a Chesapeake Bay Preservation Area shall meet the following performance criteria: (a) No more land shall be disturbed than is necessary to provide for the desired proposed use or development. (b) Indigenous vegetation shall be preserved to the maximum extent possiJo~ practicable consistent with the use or development allowed. (c) Land development shall minimize impervious cover consistent with the use or development allowed. (d) ~' ~ e, ...... ~ ....... cc oh.H ~, ......+'~H'~a ~ ~,; .... *~'~ ~'~" .... ;""' All development exceeding 2,500 square feet of land disturbance shall be subject to the site plan or subdivision review processes. 1923:63078.1 Revised 11/07/03 1:45 PM 12 000077 (e) Co Any land disturbing activity that exceeds an area of 2,500 square feet (including construction of all single family houses, septic tanks and drainfields, but other wise as defined in § 10.1-560 of the Code of Virginia) shall comply with the requirements of the local erosion and sediment control ordinance. Stormwater management criteria consistent with the water quality protection provisions (4 VAC 3-20-71 et. seq.) of the Virginia Stormwater Management Regulations (4 VAC 3-20) shall be satisfied. (2) .(.D The following stormwater management options shall be considered to comply with the requirements of this subsection~,,,~,. go Incorporation on the site of best management practices that ~ the .....;'~'~ ~^"*"~ · ,~,~ ..............meet the water quality protection requirements set forth in this subsection. For the purposes of this subsection, the "site" may include multiple projects or properties that are adjacent to one another or lie within the same drainage area where a single best management practice will be utilized by those projects to satisfy water quality protection requirements; Compliance with a Watershed Management Plan for the Swift Creek Reservoir which has been found by the Chesapeake Bay Local Assistance Board to achieve water quality protection equivalent to that required by this subsection;: Co Corn ance with ao...,.,~*~ or ...... ., .... v ........... v...o ....... VPDES pe~it issued by the Depa~ment of Environmental Quality, provided the depa~ment of environmental engineering 1923:63078.1 Revised 11/07/03 1:45 PM 13 000078 (o-) (g) specifically determines that the permit requires measures that collectively achieve water quality protection equivalent to that required by this subsection. A (-3-) (2) Any maintenance, alteration, use or improvement to an existing structure which that does not degrade the quality of surface water discharge, as determined by the director of environmental engineering, may be exempted from the requirements of this subsection. Any person aggrieved by a decision of the director of environmental engineering under this subsection may appeal such decision in accordance with the procedures provided in section 19-268(d). (4-) (3) ~, ..... a n ~ ..... a ................. Sto manage ............... v ...... v ..... w, J .... ~water ment criteria for redevelopment shall apply to any redevelopment. t-f Where the best management practices utilized in a commercial development require regular or periodic maintenance in order to continue their functions, such maintenance shall be ensured by a maintenance/easement agreement, commercial surety bond, bank letter of credit or other assurance satisfactory to the director of environmental engineering, t-ir Where the best management practices utilized for a residential development require regular or periodic maintenance in order to continue their functions, such maintenance shall be ensured by a commercial surety bond, bank letter of credit or cash escrow in an amount equal to $100.00 for each dwelling unit in a residential development. The requirement excludes apartment developments outside the Swift Creek Reservoir Watershed. The form of any bond or letter of credit provided pursuant to this section shall be subject to approval by the county attorney. Land on which agricultural activities are being conducted, including but not limited to crop production, pasture, and dairy and feedlot operations, shall have a soil and water quality conservation plan approved ~'" *~'~ t .... o: .... e~.:~ ~.~ conducted that evaluates the effectiveness of existing practices pertaining to soil erosion and sediment control, nutrient management, and management of pesticides and, where necessary, results in a plan that outlines additional practices needed to ensure that water quality protection is being accomplished consistent with the Chesapeake Bay Preservation Act and this division. 1923:63078.1 Revised 11/07/03 1:45 PM 14 00007 The director of environmental engineering may authorize the developer to use a retention or detention basin or altemative best management practice facility to achieve the performance criteria set forth in ~ this chapter. The department of environmental engineering shall require evidence of all wetlands permits required by law prior to authorizing grading or other on-site activities. (k) Proposed new golf courses and the significant refurbishment of existing golf courses shall conform to the following criteria. Significant refurbishment entails complete redesign and construction of existing golf course fairways and greens and shall not constitute simply replanting of grass on existing fairways and greens: A nutrient and pest management plan must be submitted and approved by the environmental engineering department and the county extension agent prior to the initiation of golf course operations. All components of the plan shall be implemented for the life of the golf course. As much stormwater runoff as practicable shall be directed to ponds or golf course features that have a pollutant removal capacity. Where this is not achievable, all fertilized areas and parking areas must drain through another form of best management practice (BMP) facility prior to entering an adjacent water body. The department of environmental engineering shall approve such BMPs. (3) Cart paths crossing natural watercourses shall be constructed at least one foot above the 100-foot floodplain elevation. Such crossing structures shall employ the column and beam construction method when crossing resource protection areas, Riparian Corridor Management Areas (as defined by the Swift Creek Reservoir Management Plan & Maintenance Program), and wetlands. Sec. 19-234. Exemptions in resource protection areas. a) ~t~-Ac, ff,'~lr~f~t'~ ;~o~'nllnf;~ m~ta~nt-'~ n~A ~-'~.~;.'~-~n~ ~te ~1~*~ ~o land disturbances in resource protection areas may be exempt from the criteria of section 19-232 provided that, in the judgment of the director of environmental engineering, they comply with subdivisions 1 through 4 below: (i) water wells; (ii) passive recreation hcilities such as boardwalks, trails and pathways; and (iii) historic preservation and ~chaeological activities. Any required permits, except those to which this exemption specifically applies, shall have been issued; 1923:63078.1 Revised 11/07/03 1:45 PM 15 000080 Sufficient and reasonable proof is submitted that the intended use shall not result in an adverse impact on water quality; (3) The intended use does not conflict with nearby planned or approved uses; and (4) Any land disturbance exceeding an area of 2,500 square feet shall comply with all erosion and sediment control requirements of chapter 8 and the Code of Chesterfield County. (4) (-c-) (b) Silvicultural activities in Chesapeake Bay Preservation Areas shall be exempt from this division's requirements, provided that such activities adhere to water quality protection procedures prescribed by the department of forestry in its "Best Management Practices Handbook for Forestry Operations," as amended. The Virginia Department of Forestry will oversee and document installation of best management practices and will monitor in-stream impacts of forestry operations in Chesapeake Bay Preservation Areas. This exemption shall not apply to land disturbing activities on land in an agriculturally zoned district which is not used directly for the management of agricultural crops, forest crops and livestock, or land which has been rezoned or converted, or proposed to be rezoned or converted, at the request of the owner or previous owner, from an agricultural to a residentially, commercially or industrially zoned district or use. 1923:63078.1 Revised 11/07/03 1:45 PM 16 00008:1. ,4 (-e-) (c) Nonresidential uses which are located over 100 feet from and are not adjacent to R, R~MF or R-TH Districts or any property used for residential purposes, schools, child care centers, playgrounds, shopping centers, libraries, hospitals, public institutions or similar facilities shall be exempt from the provisions of sections la. -~--'~.,~.,-~m~ e ..,,.."~,4 ~.~/~'~,4 19-241. Sec. 19-235. Exemptions and gexceptions. roy ....... case ..... v ....... ~ ................. utilities, railroads, public roads, and facilities exemptions. Construction, installation, operation and maintenance of electric, natural gas, fiber-optic and telephone transmission lines, railroads and public roads and their appurtenant structures in accordance with (i) the Erosion and Sediment Control Law (Va. Code §10.1-560 et seq.), and the Stormwater Management Act (Va. Code § 10.1-603.1 et seq.), or (ii) an erosion and sediment control plan and stormwater management plan approved by the Virginia Department of Conservation and Recreation. The exemption of public roads is further conditioned as follows: optimization of the road alignment and design, consistent with other applicable requirements, to prevent or otherwise minimize encroachment in the Resource Protection Area and adverse impacts on water quality. Construction, installation and maintenance of water, sewer natural gas, and underground telecommunications and cable television lines owned, permitted, or both, by the county or a regional service authority shall be exempt from this division's requirements, provided that: a_ To the degree possible, the location of such utilities and facilities should be outside resource protection areas. 1923:63078.1 17 0000~2 Revised 11/07/03 1:45 PM No more land than necessary shall be disturbed to provide for the proposed utility installation. All construction, installation and maintenance of such utilities and facilities shall be in compliance with any applicable federal, state and local requirements and permits and designed and conducted in a manner that protects water quality. do Any land disturbance exceeding an area of 2,500 square feet shall comply with all erosion and sediment control requirements of chapter 8 and this division. conditions require ~'+~+; .... ~"~' ............. ~ .... ~+ .... + ...... ';* ..... +~+ ~u~ public if ~ c;.~ ~n ~c,~. c~n~ ~ .... ;....,,~. Exceptions O) .......................... , ..... Exceptions to the requirements of sections 19-232 and 19-233 may be granted, subject to the procedures set forth in 19- 235(b)(2), provided that a finding is made that: ao The requested exception is the minimum necessary to afford relief. Granting the exception shall not confer any special privileges upon the applicant that are denied by this division to other property owners who are subject to its provisions and who are similarly situated. The exception is in harmony with the purpose and intent of this division and will not result in a substantial detriment to water quality. The exception request is not based on conditions or circumstances that are self-created or self-imposed. Reasonable and appropriate conditions are imposed, as warranted, that will ensure that the permitted activity will not cause a degradation of water quality. fo The request is being made because of the particular physical surroundings, use, shape or topographical conditions of the specific property involved or property adjacent to or within 100 feet of the subject property, or a particular hardship to the owner will occur, as distinguished from a mere inconvenience, if the strict letter of this division is carried out. (2) .... *,~A .... lC; ..... ,4 ~xce,,t;on process. 1923:63078.1 Revised 11/07/03 1:45 PM 18 000083 a_ Exceptions to requirements of section 19-232. A request for an exception to the requirements of section 19-232, except for an encroachment permitted under 19-232(d), shall be made in writing to the planning commission. It shall identify the impact of the proposed exception on water quality, on public safety and on lands within the resources protection area through development of a water quality impact assessment which complies with section 19-232 (e). Exception requests seeking relief from the best management practice facility safety measures and design criteria required in sections 19-241 and 19-242 shall not require the completion of a water quality impact assessment if the request is supported by documentation which demonstrates that the request will not be detrimental to public safety and welfare. The planning department shall notify the affected public of any such exception requests and the planning commission shall consider these requests during a public heating in accordance with Va. Code § 15.2-2204, except that only one hearing shall be required. o The planning commission shall review the request for an exception and the water quality impact assessment and may grant the exception with such conditions and safeguards as deemed necessary to further the purpose and intent of this division only if the commission makes the findings set forth in section 19- 235(b)(1). If the planning commission cannot make the required findings or refuses to grant the exception, it shall return the request for an exception together with the water quality impact assessment and the written findings and rationale for the decision to the applicant. Exceptions to the requirements of section 19-233. Upon written request, the director of environmental engineering may approve exceptions to the requirements of section 19-233 when the director finds that the criteria of section 19-235 (b)(1) have been satisfied. k~) 1923:63078.1 Revised 11/07/03 1:45 PM 19 000084 out. Sec. 19-236. Other exceptions. (1) In addition to the requirements of this chapter, no use which is nonconforming to the requirements of this division, in a Chesapeake Bay preservation area, shall be enlarged, extended, reconstructed, substituted or structurally altered unless the director of environmental engineering grants an exception pursuant to section 19-235, and also finds that: a. There will be no net increase in the nonpoint source pollution load; and Any development or land disturbance exceeding an area of 2,500 square feet complies with all erosion and sediment control requirements of chapter 8 and division 4 of article IV of this chapter. OOO Sec. 19-241. Design criteria for all basins. All basins required by the director of environmental engineering as either a stormwater management facility or a Best Management Practice for water quality improvement or designed as a retention or detention facility for any new development or redevelopment of property shall conform to the following criteria: (1) Safety criteria. a. Outflow device safety measures. If a vertical sided weir box is located within the basin's embankment, a six-foot fence or dense vegetative barrier, or a combination thereof, shall be installed as prescribed by the director of environmental engineering. If a dense vegetative barrier is used, it shall be designed and installed in accordance with professionally accepted landscaping practices and procedures. ~ V~ .............. , .......... ~, .................. t" ....... l"' '"t" e~4eeel4~g~ The director of environmental engineering shall approve plans for the vegetative barrier, including the size and description of proposed plant materials. The dense vegetative barrier shall be a minimum of six feet in width. If a fence or vegetative barrier is to be established around the entire basin facility in accordance with subsection (1)(b), then no barrier or fence is required around the weir box. If a developer uses a 1923:63078.1 Revised 11/07/03 1:45 PM 20 000085 concrete weir for either the principal or emergency spillway and the concrete weir is greater than three feet in depth, a pedestrian crossing or access structure shall be established across the weir. A fence or vegetative barrier, or combination thereof, may be substituted if the pedestrian crossing is not practicable. b. Basin safety measures and dimensions. The following safety measures shall be required for that portion of each basin ';&ich that has a side slope above the normal water surface which that is steeper than 6:1 over a horizontal distance of 20 feet or more. 000 If a fence is used, the minimum height of the fence shall be six feet. The fence may be made of a dense vegetative barrier. If the fence is made of a vegetative barrier, it shall be designed and installed in accordance with professionally accepted landscaping tices and p oced prac r ures ................ ~, .............., in ....... ~ director of environmental engineering shall approve plans for the vegetative ba~er, including the size and description of proposed plant materials. If a vegetative ba~er is used, the prope~ owner or developer shall provide to the eount~ a 5o~ of suret~ for the cost of materials and installation for the proposed plant materials. Provisions for maintenance of and access to the fence or vegetative ba~er shall be included in the best management practice easement dedication. OOO Side slopes. The side slopes above the normal water surface elevation in basins shall be no steeper than 3:1 (horizontal to vertical). If the excavation of the slope to 3:1 will result in the removal of dense vegetation or woodland ':,'~ic~ that is acting to stabilize the slope, the developer may seek an exception from the director of environmental engineering pursuant to the provisions of section 19-235 to leave the slope in its existing condition. OOO Sec. 19-242. Minimum criteria for basins serving as a best management practice for water quality improvement. (a) Depth. Basins sized solely as best management practice facilities in conformance with the Chesapeake Bay Preservation Act shall have a range in depth of three to eight feet to prevent 1923:63078.1 Revised 11/07/03 1:45 PM 21 000086 stratification. For those basins which have been designed with sections which exceed eight feet in depth, only those portions which are less than eight feet in depth shall be included as part of the best management practice facility volume. Basins which that are less than one acre in surface area shall not exceed eight feet in depth. 000 Sec. 19.301. Definitions. Nontidal wetlands: Those wetlands other than tidal wetlands '_'that are inundated or saturated by surface water or groundwater at a frequency and duration sufficient to support, and that under normal circumstances do support, a prevalence of vegetation typically adapted for life in saturated soil conditions'_', as defined by the U.S. Environmental Protection Agency pursuant to section 404 of the federal Clean Water Act in 33 CFR 328.3b, ~n~ nt ..... ~,~ ~.~ ~n~ n~ OOO Resource protection area: That component of the Chesapeake Bay preservation area comprised of lands at or near the shoreline adjacent to water bodies with perennial flow that have an intrinsic water quality value due to the ecological and biological processes they perform or are sensitive to impacts that may result in significant degradation to the quality of state waters. 000 Silvicultural activities: Forest management activities, including but not limited to the harvesting of timber, the construction of roads and trails for forest management purposes, and the preparation of property for reforestation that are conducted in accordance with the silvicultural best management practices developed and enforced by the State Forester pursuant to Va. Code § 10.1-1105 and are located on property defined as real estate devoted to forest use under Va. Code § 58.1-3230. 000 Tidal wetlands: Vegetated and nonvegetated wetlands as defined in Va. Code § 28.2- 1300. 000 000 Water Body with Perennial Flow: A body of water that flows in a natural or man-made channel year-round during a year of normal precipitation. This includes, but is not limited to streams, estuaries, and tidal embayments and may include drainage ditches or channels constructed in wetlands or from former natural drainage ways, which convey perennial flow. 1923:63078.1 Revised 11/07/03 1:45 PM 22 OOO087 Lakes and ponds, through which a perennial stream flows, are a part of the perennial stream. Generally, the water table is located above the streambed for most of the year and groundwater is the primary sources for stream flow. 000 Water-dependent facility: A development of land that cannot exist outside of a resource protection area and must be located on the shoreline because of the intrinsic nature of its operation. These facilities include, but are not limited to: (1) Ports. (2) The intake and outfall structures of power plants, water treatment plants, sewage treatment plants and storm sewers. (3) Marinas and other boat docking structures. (4) Natural b/?,eaches and other water-oriented recreation areas. (5) Fisheries or other marine resources facilities. OOO (2) That this ordinance shall become effective immediately upon adoption. 1923:63078.1 Revised 11/07/03 1:45 PM 23 000088 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin¥ Date: Februar}/11, 2004 Item Number: 8.A. 1. Subiect: Nomination/Appointment to the Parks and Recreation Advisory Commission County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint one member to serve on the Parks and Recreation Advisory Commission. Summary of Information: The Commission is a panel of County citizens who will act as a liaison between the public, the Board of Supervisors, and the County Administration. The Commission will review public input concerning parks and recreation facility development and programs and will work closely with the Department of Parks and Recreation to advise on long-range planning, policy direction and other critical issue. Mr. Edward Barber, Midlothian District Supervisor, has recommended that the Board nominate and appoint Mr. Hadi YazdanPanah to fill the vacancy of Mr. John Hilliard. The term will be effective immediately and will expire December 31, 2007. Under the existing Rule of Procedure, appointments are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Preparer: Michael S. Golden Title: Director, Parks and Recreation Attachments: -~ Yes No 000089 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: Subiect: February 11, 2004 Item Number: Nomination/Appointment to the Airport Advisory Board 8.A.2. County Administrator's Comments: County Administrator: ~ Board Action Requested: Nominate/Appoint a member to serve on the Airport Advisory Board. Summary of Information: The purpose of the Airport Advisory Board is to advise the Board of Supervisors on those matters pertaining to the airport, including long-term conceptual planning, the Airport Master Plan and flight and Airport safety. The Advisory board may perform other duties as directed by the Board of Supervisors. February 14, 2004 is the expiration date for three of our Airport Advisory Board members, Dr. James F. McClellan, Matoaca District, Mr. Richard "Rick" L. Young III, Bermuda District and Mr. John Thayer, Clover Hill District. They have agreed to serve a new four-year term that will expire February 14, 2008. Under the existing Rules of Procedures, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the rules of procedures are suspended by unanimous vote of the board members present. Nominees are voted on in the order that they are nominated. Preparer: Francis M. Pitaro Title.- Director of General Services Dept. Attachments: Yc$ No 000090 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: February 11, 2004 Item Number: 8.B.1. Subiect: Appropriate Juvenile Accountability Incentive Block Grant Funds from the Department of Criminal Justice Services County Administrator's Comments: County Administrator: Board Action Requested: Authorize Human Services Administration to receive $46,919 in Juvenile Accountability Block Grant (JABG) funds from the Department of Criminal Justice Services and authorize an increase in appropriations by $46,919. Summary of Information: The Department of Criminal Justice services has allocated $46,919 in JABG grant funds to Chesterfield County and the City of Colonial Heights. The JABG program is intended to address juvenile crime by promoting greater accountability in the juvenile justice system. A multi-disciplinary committee of the Community Criminal Justice Board develops the plan for the program. Preparer: Bradford S. Hammer Attachments: --~ Yes Title: Deputy County Administrator Human Services No 00009 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: February 11, 2004 Budget and Management Comments: This item requests authorization from the Board for acceptance and appropriation of funds awarded by the Department of Criminal Justice Services from its Juvenile Accountability Incentive Block Grant (JAIBG) in the amount of $46,919. The grant period is from January 1, 2004 through December 31, 2004, and must be renewed annually. The grant requires a $5,213 local match. This match has been identified from Virginia Juvenile Community Crime Control Act (VJCCCA) funds. Preparer: RebeccaT. Dickson Title: Director, Budget and Management 00009 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 11, 2004 Subiect: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Item Number: 8.B.2. Summary of Information: Bermuda: Clover Hill: Matoaca: Midlothian: Wellington Farms, Section D Windy Creek, Section A; a portion of Brandy Oaks, Section 7 River Ridge, Section E Huguenot Ridge Preparer: Richard M. McElfish Attachments: Yes Title: Director, Environmental Engineering No 000093 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance- WELLINGTON FARMS, SEC. D DISTRICT: BERMUDA MEETING DATE: 11 February 2004 ROADS FOR CONSIDERATION: BURKWOOD CT WEBB TREE TER WELLINGTON FARMS DR VVELLINGTON FARMS PL Vicinity Map: WELLINGTON FARMS, SEC. D WELLINGTON FARMS-PL_ 00009,t Produced By Chesterfield County GIS TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - Windy Creek Sec. A; a portion of DISTRICT: CLOVER HILL MEETING DATE: 11 February 2004 ROADS FOR CONSIDERATION: DORTONWAYDR Vicinity Map: Windy Creek Sec. A; a portion of Produced By Chesterfield County GIS 000095 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - BRANDY OAKS, SEC 7 DISTRICT: MATOACA MEETING DATE: 11 February 2004 ROADS FOR CONSIDERATION: PINE REACH CT PINE REACH DR Vicinity Map: BRANDY OAKS, SEC 7 Produced By Chesterfield County GIS 000096 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - RIVER RIDGE, SEC. E DISTRICT: MATOACA MEETING DATE: 11 February 2004 ROADS FOR CONSIDERATION: SOUTHERN POINTS DR SOUTHERN RIDGE DR Vicinity Map: RIVER RIDGE, SEC. E SOUTH~ ERN F SOOTHERU~\~ Produced By Chesterfield County GIS ,00097 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - HUGUENOT RIDGE DISTRICT: MIDLOTHIAN MEETING DATE: 11 February 2004 ROADS FOR CONSIDERATION: DRAGONNADE TRL REGIMENT TER Vicinity Map: HUGUENOT RIDGE Produced By Chesterfield County GIS CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 11, 2004 Item Number: 8.B.3.a. Subiect: Resolution Recognizing March 2004, as "Purchasing Month" County Administrator's Comments: County Administrator: Board Action Requested: Adoption of Resolution to declare March 2004, as "Purchasing Month". Summary of Information: Purchasing associations throughout the world participate in Purchasing month as recognition for the purchasing profession and its value to the economic conditions within all localities, states, and nations. Public purchasing requires: that ethical principles govern all conduct; a working knowledge of a wide range of goods and services; up-to-date knowledge of legalities and regulations; ability to communicate and skills to work with a diversity of users and vendors; and technical knowledge in areas such as purchasing methods, contracting, source selection, bidding, negotiation, evaluation methods, scheduling, and contract administration. It is requested that Chesterfield County Board of Supervisors participate in supporting this recognition on a local basis. Preparer: H. Edward James Title: Director of Purchasinq Attachments: Yes --1No ~000099 RECOGNIZING MARCH 2004, AS ~PURCHASING MONTH" WHEREAS, the purchasing and materials management profession has a significant role in the quality, efficiency and profitability of business and government throughout the United States; and WHEREAS, the purchasing and materials management profession works for private and public, and profit and nonprofit organizations; and WHEREAS, in addition to the purchase of goods and services, the purchasing and materials management profession engages in or has direct responsibility for functions such as executing, implementing and administering contracts; developing forecast and procurement strategies; supervising and/or monitoring the flow and storage of materials; and developing working relations with suppliers and with other departments within the organization; and WHEREAS, the purchasing and materials management profession has tremendous influence on the economic conditions in the United States, with an accumulative purchasing power running into the billions of dollars; and WHEREAS, purchasing or procurement operations range from departments of one person to several thousand; and WHEREAS, governmental purchasing and other associations around the world are sponsoring activities and special events to further educate and inform the general public on the role of purchasing within business, industry and government. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby recognizes the month of March 2004, as "Purchasing Month" in Chesterfield County and encourages all citizens to join in commemorating this observance. oooa, oo CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subject: February 11, 2004 Item Number: 8.B.3.b. Recognizing Mr. Christopher William Lawrence and Mr. Erik Kristen Loken Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolutions. Summary of Information: Staff has received a request for the Board to adopt resolutions recognizing Mr. Christopher William Lawrence and Mr. Erik Kristen Loken, Troop 800, upon attaining the rank of Eagle Scout. Preparer: Lisa Elko Title: Clerk to the Board Attachments: Yes ~-~ No 0001.0~ RECOGNIZING MR. CHRISTOPHER WILLIAM LAWRENCE UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Christopher William Lawrence, Troop 800, sponsored by Bethel Baptist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Chris has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this llth day of February 2004, recognizes Mr. Christopher William Lawrence, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 000.1.0; RECOGNIZING MR. ERIK KRISTEN LOKEN UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Erik Kristen Loken, Troop 800, sponsored by Bethel Baptist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Erik has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this llth day of February 2004, recognizes Mr. Erik Kristen Loken, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 000:1.08 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~ Date: February 11, 2004 Item Number: 8.B.3.c. Subiect: Adoption of Resolution Approving the Selection of the Treasurer of Chesterfield County as the Fiscal Agent of Appomattox Regional Governor's School County Administrator's Comments: County Administrator: Board Action Requested: The School Board requests the Board of Supervisors to approve the attached resolution agreeing to have Mr. Richard Cordle, Treasurer of Chesterfield County, to serve as the fiscal agent for the Appomattox Governor's School. Summary of Information: The Appomattox Regional Governor's School (ARGS) was created on September 4, 1997 by the State Board of Education pursuant to Section 22.1-26 of the Code of Virginia. Since that time, the Treasurer of the City of Petersburg, in cooperation with Petersburg City Public Schools, has served as the fiscal agent for ARGS. The 2003 Session of the General Assembly amended Section 22.1-118 of the Code of Virginia to permit school boards operating an academic year Governor's School, with approval of the respective governing bodies of their localities, to select a fiscal agent from among the treasurers of the participating localities. ARGS has requested the participating school boards and governing bodies to adopt the attached resolution indicating their approval of the selection of the Treasurer of Chesterfield County, in cooperation with Chesterfield County Public Schools, to serve as the fiscal agent for the ARGS beginning July 1, 2004. Preparer: Billy K. Cannaday, Jr., Ed.D. Title: Superintendent Attachments: Yes I----] No I I 00010' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 The Chesterfield County School Board adopted its resolution on September 23, 2003. Staff of the School Board met with Mr. Richard Cordle and staff from Chesterfield County's Accounting Department to ensure their support of this effort. All parties have expressed their willingness to assume this responsibility subject to the following conditions: 1. Acceptance of required accounting procedures as specified by Chesterfield County and Chesterfield County Public Schools 2. Provision of a FY2004 independent audit conducted in accordance with Section 15.2-2511, Code of Virginia, and any other conditions specified by the Treasurer of Chesterfield County 3. No outstanding commitments, including prior year deficits or any future commitments or deficits, will become the responsibility of Chesterfield County. Subject to approval by this Board, an agreement to provide fiscal agent services will be executed by the Participating School Boards, the Treasurer of Chesterfield County, and the Regional School Board for the Appomattox Governor's School. The agreement will remain in effect until any of the parties gives written notice of its desire to terminate or modify it. Interest earnings on ARGS funds will be credited to the County's General Fund in lieu of any charge for fiscal services. 0001.05 Resolution WHEREAS, at its 2003 session, the General Assembly amended Section 22.1-118 of the Code of Virginia to permit school boards operating an academic year Governor's School, with approval of the respective governing bodies of their localities, to select a fiscal agent from among the treasurers of the participating localities; and WHEREAS, the school boards of Amelia County, Charles City County, Chesterfield County, City of Colonial Heights, Dinwiddie County, City of Franklin, City of Hopewell, Powhatan County, City of Petersburg, Prince George County, City of Richmond, Southampton County, Surry County, and Sussex County (hereafter the ~Participating School Boards") operate the Appomattox Regional Governor's School, which is an academic year Governor's School; and WHEREAS, the participating school boards and respective local governing bodies wish to select the Treasurer of Chesterfield County to be the fiscal agent of the Appomattox Regional Governor's School, effective July 1, 2004; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County hereby approves of the selection of the Treasurer of Chesterfield County as the fiscal agent of Appomattox Regional Governor's School, effective July 1, 2004. 000 06 VIRGINIA: At a meeting of the Chesterfield County School Board held Friday morning, September 26, 2003 at eight-thirty o'clock in the School Board meeting room at the School Administration Building PRESENT: Elizabeth B. Davis, Chairman Lloyd A. Lenhart, Vice-Chairman Dianne E. Pettitt James R. Schroeder, DDS Marshall W. Trammell, Jr. RESOLUTION WHEREAS, at its 2003 session, the General Assembly amended Section 22.1-118 of the Code of Virginia to permit school boards operating an academic year Governor's School, with approval of the respective governing bodies of their localities, to select a fiscal agent from among the treasurers of the participating localities; and WHEREAS, the school boards of Amelia County, Charles City County, Chesterfield County, City of Colonial Heights, Dinwiddie County, City of Franklin, City of Hopewell, Powhatan County, City of Petersburg, Prince George County, City of Richmond, Southampton County, Surry County, and Sussex County (hereafter the "Participating School Boards") operate the Appomattox Regional Governor's School, which is an academic year Governor's School; and WHEREAS, the Participating School Boards wish to select the Treasurer of Chesterfield County to be the fiscal agent of the Appomattox Regional Governor's School, effective July 1, 2004; NOW, THEREFORE, BE IT RESOLVED that the School Board of Chesterfield County hereby approves of the selection of the Treasurer of Chesterfield County as the fiscal agent of Appomattox Regional Governor's School, effective July 1, 2004. Eliza[be-th~B. Davis, Chairman Garol~mpanb, ~lerk Billy K. ~a. gnaday, Jr., Superinten~nt O00ff. 07 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 11, 2004 Item Number: 8.B.4.a. Subiect: Request to Quitclaim Two Sixteen-Foot Sewer Easements and a Ten- Foot Temporary Construction Easement Across the Property of Virginia Paint Distribution Corporation County Administrator's Comments: /~_~~~,~.~ /'~~ County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate two 16' sewer easements and a 10' temporary construction easement across the property of Virginia Paint Distribution Corporation. Summary of Information: Virginia Paint Distribution Corporation has requested the quitclaim of two 16' sewer easements and a 10' temporary construction easement as shown on the attached plats. Staff has reviewed the request and recommends approval. District: Matoaca Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: Yes ]No # 000208 VICINITY SKETCH REQUEST TO QUITCLAIM PORTIONS OF TWO SIXTEEN FOOT SEWER EASEMENTS ACROSS THE PROPERTY OF VIRGINIA PAINT DISTRIBUTION CORPORATION CR ~N Chesterfield County Department of Utilities Right Of Way Office O00X09 VIRGINIA PAINT DISTRI~.UTION CORPORATION 13613 HULL STREET DB. 3984 PG. 739 PIN: 725(~73874000000 tO 13615 HULL STREET DB. 2353 PG. 1659 .PIN: 728673813700000 ~/~/~,~f/Y. . SEWER EASEMENT TO BE VACATED CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 11, 2004 Item Number: 8.B.4.b. Subiect: Request to Quitclaim a Portion of a Sixteen-Foot Water Easement Across the Property of Automatic Investments, L.L.C. County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16' water easement across the property of Automatic Investments, L.L.C. Summary of Information: Automatic Investments, L.L.C. has requested the quitclaim of a portion of a 16' water easement across its property as shown on the attached plat. Staff has reviewed the request and recommended approval. District: Matoaca Preparer: John W. Harmon Title: Riqht of Way Manaqer Attachments: No 00011 VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF A SIXTEEN FOOT WATER EASEMENT ACROSS THE PROPERTY OF AUTOMATIC INVESTMENT. LLC t HULL W Chesterfield County Depaliment of Utiiitie$ IJ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: February 11, 2004 Item Number: 8.B.5. Subiect: SCADA System Improvements - Project #02-0239 County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve a Change Order for Transdyn Controls, Inc. and authorize the County Administrator to execute the necessary documents. Summary of Information' This project consists of the design and installation of a Supervisory Control And Data Acquisition system for the Addison-Evans Water Treatment Facility. During the course of design, County personnel identified additional points of monitoring and control that were not anticipated during development of the original scope of work. The resulting change order is in the amount of $80,185.00 and therefore requires approval by the Board of Supervisors. Funds are available in the current CIP. District: Clover Hill Preparer: Roy E. Covin,qton Title: Assistant Director Attachments: Yes No #000115 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin~l Date: February 11, 2004 Bud.qet and Management Comments: This item requests that the Board of Supervisors approve a change order in the amount of $80,185 for a total contract amount of $1,852,185 for Transdyn Controls, Inc. The increased contract amount is for additional points of monitoring and control that were not anticipated during development of the original contract. Sufficient funds are appropriated in the current CIP in the Improvements -Safe Drinking Water Act account. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000116 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 11, 2004 Item Number: 8.B.6. Subiect: Designation of Right of Way for Courthouse Road County Administrator's Comments: //~c.o-,v.,',',.~c~ ,~~ County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors designate right of way for Courthouse Road, and authorize the County Administrator to execute the Declaration. Summary of Information: As a condition of the site plan approval for Fire Station #20 the Transportation Department is requiring the designation of 0.0635 acres of county property as public right of way for maintenance and improvements to Courthouse Road. District: Clover Hill Preparer: John W. Harmon Title: Right of Way Manager Attachments: No VICINITY SKETCH DESIGNATION OF RIGHT OF WAY FOR COURTHOUSE ROAD CPU O )NDURANT 'DR TER CT ~NATU" DR MARBLERIDGE RD ROYAL CR~_$~-NT WAy FI~NCiLL w Chesterfield County Department of Utilities CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 11, 2004 Item Number: 8.B.7. Subiect: Acceptance of a Parcel of Land Along the West Right of Way Line of 0tterdale Road from Donald M. Tyler County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.102 acres along the west right of way line of Otterdale Road (State Route 667) from Donald M. Tyler, and authorize the County Administrator to execute the deed. Summary of Information: This dedication is for Magnolia Green Subdivision. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: ---]No # O001ZO VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE WEST RIGHT OF WAY LINE OF OTTERDALE ROAD FROM DONALD M. TYLER N / Chesterfield County Department of Utilities licl eqial~ ~3aoa ret O00~.2a. CURVE TABLE C! 12475,84' O, ll' 0,06' 0'00'02" S22'3t'14"~ . . 3007P~. 7H ~ * TAXI N ' ~ "~ 6806 o~0~ ROAD ~ = ~[ ' ~_ ~ '~-- = ~ VAR. FIDTH ~%~_ ~ . ~ } ~/VDOT SLOPE .............. i o. ox ~ ~ .... ~ ~~o~ OTTERDALE ROAD- 0.8. 2853 PC. 785 ~ ~ 6-27-02 TAX ID NO.: 709673044300000 O OENO~S ROO FOUNO ~ 0.8. ~872 PG. ~002 ~ · DENO~S ROD SET ~ TAX ID NO.: 708673935600000 PLAT SHORING 0.~02 ACRE OF LAND TO BE DEDICATED AND A VARIABLE FIDTH VDOT ELOPE AND DRAINAGE EASEMENT ACROE~ THE PROPERTY OP DONALD M. TYLER MA TOACA DISTRICT * CHESTERFIELD COUNTY. VIRGINIA TXmmO NO ~S: ' ~ ' ~' ' : ' ~ . ..~:::~, :~? ~:./.,~ $UR~Y~S'' EN~N~R ' , -. C~P~ATE HEADgeaRS ~IS SURLY IS BA~EO ON A CURRENT F/ELO SUR~ 711 N. COUR~OUSE ROAD ... ~ . RICHMON0, ~R~NIA 23236-4099 ~lS~ S~R~?~W~S'.PREP~ED ~OUT ~E BENEFIT OF -TE~[PH~g: (804) 7~4-~p09 FAX: (804) 794-76~ MAA ~Ey. NOr"~E'~:~a~P~R~., ~..; ~ ~REFOR ~ gmSnNC gASg~gNrS ORA~O~m JUNga~. ~2~ 2002/Rga SC~L~" ~", - 50' ALL IMPROVEMENTS NOT ~0~ ON THIS PLA~ CHECKED B~ ~ ~ ~08 NO.: 65558 000122 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 11, 2004 Item Number: 8.B.8.a. Subiect: Set Public Hearing Date to Amend the Water and Sewers Ordinance Relative to Connection Fees where Projects are Funded by Federal Community Development Block Grant Program County Administrator's Comments= //~c~.4, o~ /)(/~,~/49 ~~'~~ County Administrator: ~ Board Action Requested: Staff recommends the Board set a public hearing date for March 10, 2004 for an amendment to the Water and Sewers Ordinance relative to connection fees where projects are funded by Federal Community Development Block Grant Program. Summary of Information: Recently, staff has been working with the Community Development Block Grant Office (CDBG) evaluating the use of Block Grant Funds to finance the extension of utilities to existing areas on wells and/or septic tanks. CDBG has been advised by HUD that connection fees cannot be charged to existing homeowners where Block Grant Funds are used to pay for the extension of public utilities to serve their residence. Section 18-22 of the County Code currently allows for a 90% reduction of the connection fees on CDBG projects, which reflected HUD requirements at the time the ordinance was adopted. However, since HUD requirements have changed, the ordinance needs to be amended to reflect HUD's latest requirements (see attached). Staff is recommending that this amendment be approved. Preparer: Craiq S. Bryant Title: Attachments: Yes ~'] No Director of Utilities 000123 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 18-22 RELATING TO CONNECTION FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 18-22 of the Code oF the County oF Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 18-22. Connection fees. 000 (g) When the board of supervisors approves a utility extension that is funded onc4asi-vely in whole or in part by the Federal Community Development Block Grant Program, the board of supervisors may ~ eliminate connection fees for property that on which an existing residence is located and which is served by the extension ~' .......... * "'~* '~ ..... * ..... '~ or~ ......~,~ ....... "~ ....... :~;~*~;~ h pt fo h pplyfo ................. v ................ c a er, rcustomersw oa r service within 30 days after the extension is completed. 000 (2) That this ordinance shall become effective immediately upon adoption. 000 .: 4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: February 11, 2004 Item Number: 8.B.8.b. Subiect: Set Public Hearing to Consider an Ordinance Establishing an Auxiliary Police Force County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to set a public hearing on March 10, 2004, to consider adopting an ordinance establishing an Auxiliary Police Force. Summary of Information: The County operates a Special Police Unit under the auspices of the Police Department. The approximately 25 members of the Special Police Unit are currently appointed under Virqinia Code §15.2-1737. However, the 2003 General Assembly amended this Code Section, and all appointments made under § 15.2-1737 will be void as of September 15, 2004. The Police Department highly values the contribution of the special police to the County and the public safety of our citizens and wishes to continue a similar program in the future. This amendment to the Code of Virqinia allows for two options. One option is to form an auxiliary police force. The Preparer: Col. Carl R. Baker Attachments: Ycs Title: Chief of Police 1325(00):64134.1 [--~ No 000125 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 second option would be to have the members appointed as special conservators of the peace. The Police Department conducted a careful study of the requirements, advantages, and disadvantages of forming either an auxiliary police force or a special conservator of the peace unit. The Police Department concluded that the auxiliary police force option would best accomplish the law-enforcement tasks required of these appointees. The members of the Auxiliary Police Force would meet all basic Department of Criminal Justice Services training requirements for law-enforcement officers and would attend the same mandatory in-service training as regular officers. In addition, members of the Auxiliary Police Force would have the same powers and authority and all the immunities of full-time law-enforcement officers once they have met all the training requirements. The Board is requested to set a public hearing for March 10, 2004, to consider adopting an ordinance establishing an Auxiliary Police Force effective September 1, 2004. The delayed effective date will allow the Police Department sufficient time to transition to the Auxiliary Police Force. A draft of the proposed ordinance is attached. 000 .26 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY ADDING SECTION 2-3 RELATING TO THE ESTABLISHMENT OF AN AUXILIARY POLICE FORCE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 2-3 of the Code of the County of Chester[~eld, 1997, as amended, is added to read as follows: (a) Pursuant to Va. Code § 15.2-1731, as amended, for the further preservation of the public peace, safety and good order of the community, the county hereby establishes an auxiliary police force, which will have all the powers and authority and all the immunities of full-time law- enforcement officers, if such forces have met the training requirements established by the Department of Criminal Justice Services under Va. Code § 9.1-101, as amended. (b) The police chief is hereby authorized to appoint as auxiliary police officers as many persons of good character as he deems necessary, not to exceed 50. The chief of police is also authorized to prescribe the uniform, organization, and such rules as he deems necessary for the operation of the auxiliary police force. (c) The auxiliary police officers may be called into service as provided in Va. Code § 15.2- 1734, as amended. In addition, the members of the auxiliary police force who have been trained in accordance with the provisions of Va. Code § 15.2-1731, as amended, may be called into service by the chief of police, or his designee, to aid and assist regular police officers in the performance of their duties. (2) That this ordinance shall become effective September 1, 2004. 1325(00):64136. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: Subiect: February 11, 2004 Item Number: 8.B.8.c. Set a Public Hearing Date for Acceptance and Appropriation of Grant Funds and Donated Funds for Rayon Park Wastewater Improvements Project #00-0225 County Administrator's Comments: County Administrator: Board Action Requested: Set a public hearing date for March 10, 2004 to accept and appropriate $843,000 in federal funds and $135,000 in donated funds; and authorize the Utilities Department to use the CDBG Contingency Funds in the amount of $292,000 for the Rayon Park wastewater project and authorize the County Administrator to execute all necessary documents. Summary of Information: The residents of Rayon Park have requested public sewer service and staff has been working with the Rayon Park Homeowners Association, CDBG office and the Grants Coordinator to find a funding package to provide public wastewater service to those residents. Since there are several septic tank system failures and there is the likelihood of future problems, staff was able to receive grants from the Federal Funding Sources. Chesterfield County has been awarded two (2) State/Tribal Assistance Grants for 2003 and 2004 in the amount of $843,000, which will be used to provide public wastewater to the Rayon Park Area. The Rayon Park Homeowners Association has agreed to donate $135,000 for the project to avoid assessments on individual properties. Utilities will appropriate the necessary funds upon award of the contract. These funds will be reimbursed from CDBG as funds are available. Preparer: Craig S. Bryant Title: Director of Utilities Attachments: -] Yes No oooa. 8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: February 11, 2004 Budget and Management Comments: This agenda item requests that the Board of Supervisors set a public hearing to consider the acceptance and appropriation of two state/tribal assistance grant awards in the amount of $843,000 and the acceptance and appropriation of a donation in the amount of $135,000 from the Rayon Park Homeowner's Association for Rayon Park Wastewater improvements. The Board is also requested to authorize the Utility Department to use $292,000 from the Community Development Block Grant contingency fund for project expenses incurred to date and to pay for future engineering and construction services. Preparer: Rebecca T. Dickson Title: Director, Budget and Management 0001Z9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 11, 2004 Item Number: 8.B.8.d. Subiect: Set Public Hearing to Consider an Ordinance Amendment to Section 15-218 of the County Code Relating to Public Liability Insurance Requirements for Taxicabs County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to set a public hearing for March 10, 2004 to consider an ordinance amendment relating to public liability insurance requirements for taxicabs. Summary of Information: Chesterfield, Hanover, Henrico and Richmond all adopted a model ordinance in 1992 as part of a regional effort through the Richmond Region Planning District Commission to regulate taxicabs uniformly. The ordinance requires taxicab owners to maintain minimum public liability insurance in the amount of $500,000. However, taxicab owners are required by state law to maintain minimum insurance coverage in the amount of $125,000 and file proof of coverage with the Department of Motor Vehicles. Because of the conflict between the local ordinances and state law insurance requirements, the Richmond Regional Taxicab Advisory Board recommended that localities permit taxicab owners to satisfy the local insurance requirements by meeting the state law requirements. Richmond, Henrico, and Hanover amended their ordinances accordingly. Staff recommends that a public hearing be set to consider the proposed amendment which will conform the taxicab insurance requirements of County Code to the state requirements and those in place in other local jurisdictions. Preparer: Steven L. Micas Attachments: Ycs Title: County Attorney 0623: 64189.1 (64069.1) 000180 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 15-218 RELATING TO PUBLIC LIABILITY INSURANCE REQUIREMENTS FOR TAXICABS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 15-218 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: ARTICLE IX. TAXICABS OOO DIVISION 4. OPERATING REGULATIONS 000 Sec. 15-218. Public liability insurance required. No person shall operate a taxicab until the owner deposits with the chief of police a certificate of insurance against public liability and property damage for each vehicle operated by the owner within the county, issued by an insurance company licensed the commonwealth. The insurance shall provide for the payment of any final judgment, not less than the sum of $100,000.00 for injury or death to any one person, the sum of,..v..,...........¢~t~a r~a r~a $125,000.00 for a total public liability for any one accident, the sum of $50,000.00 property damage in any accident and the sum of $10,000.00 for cargo liability. The certificate of insurance shall contain a clause obligating the company issuing it to give ten days' written notice to the chief of police before cancellation thereof. Compliance with the insurance requirements under article 2; chapter 20; subtitle V of title 46.2, Code of Virginia, 1950, as amended, shall be accepted as satisfaction of this provision. (2) That this ordinance shall become effective immediately upon adoption. 000181 0623:64069.1 1 CHESTERFIELD COUNTY ~~ BOARD OF SUPERVISORS Page I of 1 AGENDA Meetin~ Date: February 11, 2004 Item Number: 8.B.8.e. Subiect: Set Public Hearing Date of February 25, 2004 to Consider the Effects of MtBE on the County's Public Water Supply County Administrator's Comments: //~~~ ~'~-, ~ ~ County Administrator: ~ Board Action Requested: The Board of Supervisors is requested to set a public hearing for February 25, 2004 to consider the effects of MtBE on the County's public water supply. Summary of Information: At the Board's meeting of November 12, 2003 staff presented an outline of a report on the occurrence and impact of the methyl tertiary butyl ether (MtBE) on Lake Chesdin. Consideration of this issue was initiated in response to citizen concern that potential increased watercraft activity on the Lake, which is a public water supply, will adversely affect drinking water quality. In light of this concern, the Board has been requested to consider the banning of two-stroke engines on Lake Chesdin. At the Board's request, the MtBE report will include information on actions other states and jurisdictions have taken to address MtBE, and the information used to support those actions. The report will also contain information regarding boat density in Lake Chesdin and the levels of MtBE that have been observed in the Lake since 1998. As the Environmental Protection Agency (EPA) is not expected to release their health risk assessment of MtBE until the latter part of 2004, information summarizing that assessment cannot be included in the report. Staff will be sending each of you the report prior to the February 25th Board meeting. Preparer: Joan Salvati Title: Water Quality Administrator Attachments= --I Yes / No ~OOIGZ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: February 11, 2004 Item Number: 10.A. Subiect: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 00-0221 Community Bank of Virginia - 360 & Clintwood Community Bank of Virginia Bookman Construction Company Water Improvements - Clover Hill $12,700.00 Preparer: Craig S. Bryant Title: Director of Utilities Attachments: [--~ Yes No # 000183 Agenda Item February 11, 2004 Page 2 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 03-0220 Virginia Credit Union Operations Center Virginia Credit Union Incorporated R. R. Snipes Construction Company, Inc. Water Improvements - Wastewater Improvements - Clover Hill $42,575.00 $2,250.00 000 .84 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 11, 2004 Item Number: 10.B. Subiect: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Fund, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Preparer: Lane B. Ramsey Title: County Administrator Attachments: Yes ~-] No I# BOARD MEETING DATE 07/01/03 11/25/03 11/25/03 11/25/03 11/25/03 11/25/03 11/25/03 11/25/03 11/25/03 11/25/03 CHESTERFIELD COUNTY GENERAL FUND BALANCE February 11, 2004 DESCRIPTION FY2004 Budgeted Beginning Fund Balance Designate excess revenue (County) for non-recurring items in FY2005 Designate excess expenditures (County) for non-recurring items in FY2005 Designate excess expenditures (Schools) for non-recurring items in FY2005 Designate excess expenditures (Schools) for non-recurring items in FY2004 FY03 Results of Operations - Police for use in FY2004 FY03 Results of Operations - Fire for use in FY2004 FY2004 FY03 Results of Operations - MH/MR/SA for use in FY2004 FY03 Results of Operations - Projected CSA Shortfall for use in FY2004 AMOUNT (102,908) (3,133,048) (456,699) (349,922) (100,000) (1oo,ooo) (lOO,OOO) (43,000) (156,000) BALANCE $42,264,186 $42,161,278 $39,028,230 $38,678,308 $38,221,609 $38,121,609 $38,021,609 $37,921,609 $37,878,609 $37,722,609 000136 Board Meeting Date CHESTERFIELD COUNTY RESERVE FOR FUTURE CAP1TAL PROJECTS TRADITIONALLY FUNDED BY DEBT February 11, 2004 Description FOR FISCAL YEAR 2002 BEGINNING JULY 1, 2001 4/4/2001 FY02 Budgeted Addition 4/4/2001 FY02 Capital Projects 7/25/2001 County's Master Plan Update 9/26/2001 Video equipment for Circuit and General District Courts 10/24/2001 360 West Corridor Plan 11/14/2001 Building Improvements (County Administration) 11/14/2001 Security Enhancements (MH/MR and County Administration) 2/27/2002 Consultant study to develop revitalization/ development strategy for the Cloverleaf Mall Area 4/24/2002 Settlement of the Route 10 widening condemnation lawsuit with Heritage Chevrolet 4/24/2002 Government Center Parkway Project - partial funding ($1.25 million project) FOR FISCAL YEAR 2003 BEGINNING JULY 1, 2002 4/10/2002 FY03 Budgeted Addition 4/10/2002 FY03 Capital Projects 8/28/2002 Purchase land for athletic facilities at Spring Run Elementary School, closing costs, and environmental assessment FOR FISCAL YEAR 2004 BEGINNING JULY 1, 2003 4/9/2003 FY04 Budgeted Addition 4/9/2003 FY04 Capital Projects 7/23/2003 National search for a developer to revitalize the Cloverleaf Mall area 10/8/2003 Debris pick-up program due to Hurricane Isabelle Amount 8,800,000 (7,579,700) (85,000) (90,000) (70,000) (170,000) (107,000) (50,000) (250,000) (75,000) 8,600,000 7,277,8O0) (140,000) 9,354,000 8,559,300) (44,000) 1,000,000) Balance 9,988,012 2,408,312 2,323,312 2,233,312 2,163,312 1,993,312 1,886,312 1,836,312 1,586,312 1,511,312 10,111,312 2,833,512 2,693,512 12,047,512 3,488,212 3,444,212 2,444,212 000'1,38 Prepared by Accounting Department January 31, 2004 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began 04/99 06/99 1/01 03/01 04/01 11/00 09/01 03/03 APPROVED AND EXECUTED Description Public Facility Lease - Juvenile Courts Project School Copier Lease #1 - Manchester High School Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Telephone System Upgrade School Copier Lease #2 - Manchester High School School Copier Lease #3 - Chester Middle School School Server Lease Certificates of Participation - Building Construction, Expansion and Renovation TOTAL APPROVED AND EXECUTED Original Amount $16,100,000 43,587 13,725,000 1,222,411 20,268 20,268 278,372 6,100,000 $37,~09,906 Date Ends 11/19 05/04 11/21 03/05 03/06 09/05 07/05 11/23 Outstanding Balance 01/31/04 $12,880,000 3,478 11,885,000 232,795 9,967 7,845 113,886 6,100,000 $~2,232,971 PENDING EXECUTION Description Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Approved Amount $44,560,000 000139 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subiect: February 11, 2004 Item Number: 10.C. Report of Planning Commission Substantial Accord Determination on Virginia State University: Appomattox Riverside Trail(Case 04PD0217) County Administrator's Comments: ,~_~v~.~ /9-c.~,~/'-~ 0~ ~¢~ County Administrator: Board Action Requested: On January 20, 2004, the Planning Commission determined that Case 04PD0217 is in substantial accord with the Comprehensive Plan. Staff recommends no action. Summary of Information: The Commission voted unanimously to find this request substantially in accord with the Comprehensive Plan, subject to a condition (See attached map and condition). State law provides that the Board may overrule the Planning Commission's determination or refer the matter back to the Planning Commission for an additional public hearing and decision. If the Board takes no action, the substantial accord determination will become final. Staff recommends no action. Preparer: Thomas E. Jacobson Attachments: Ycs Title: Director of Plannin,q O00&40 CONDITION Development of the property shall conform to the requirements of the Zoning Ordinance for Corporate Office (0-2) Districts in Emerging Growth Areas. (P) (NOTE: The requirements of the underlying Agricultural (A) and Residential (R-7) zoning classifications, where these requirements exceed the requirements of the Ordinance for 0-2 Districts in Emerging Growth Areas, remain applicable.) O00141 i I I I I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 11, 2004 Item Number: 14.A. Subject: Resolution Recognizing February 2004, as "National Children's Dental Health Month" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Ms. Humphrey requested that the Board of Supervisors recognize February 2004, as "National Children's Dental Health Month". Dr. Samuel W. Galston, Dr. C. Sharone Ward, Dr. Frank Farrington and JoAnne Wells, R.D.H. will be present to receive the resolution. Preparer: Lisa Elko Title: Clerk to the Board Attachments: Yes No 000143 RECOGNIZING FEBRUARY 2004, AS "CHILDREN'S DENTAL HEALTH MONTH" IN CHESTERFIELD COUNTY WHEREAS, the 9th Annual Dental Health Extravaganza will be conducted at the Southpark Mall in Colonial Heights, Virginia on February 28, 2004; and WHEREAS, through the joint efforts of the Virginia Department of Health, Division of Dentistry; the Southside Dental Society; the Alliance of the Southside Dental Society; the Medical College of Virginia School of Dentistry; local dentists who volunteer their time; and the school districts of Chesterfield, Colonial Heights, Dinwiddie, Hopewell, Petersburg, Prince George and Sussex, this program was established to foster the improvement of children's dental health; and WHEREAS, the Extravaganza includes presentations of awards to local students who participated in the essay contest entitled, "Don't Let Your Smile Become Extinct"; and WHEREAS, at the event, families are provided with educational materials that stress the importance of regular dental examinations; daily brushing and flossing; proper nutrition; sealants and the use of mouth guards to protect teeth during athletic activities; and WHEREAS, several local dental offices will volunteer their services on "Give Kids a Smile! Day"; and WHEREAS, the Medical College of Virginia will provide free dental screenings; and WHEREAS, various displays will be both entertaining and educational for families in attendance. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this llth day of February 2004, publicly recognizes February 6, 2004 as "Give Kids a Smile! Day" and February 2004, as "National Children's Dental Health Month" in Chesterfield County, and expresses gratitude, on behalf of all Chesterfield County residents, and commends those organizations responsible for their proactive approach to dental health and also commends Dr. Samuel Galstan, Dr. C. Sharone Ward, Dr. Fran Farrington and JoAnne Wells, R.D.H., for helping to protect our children's dental health. 000 44 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 11, 2004 Subiect: Item Number: 14.B.1. Resolution Recognizing Sad~ Simmons for the Chesterfield's Junior Miss Scholarship Program. County Administrator's Comments: County Administrator: Board Action Requested: Mrs. Renny Humphrey requested that the following resolution be adopted. Summary of Information: This resolution recognizes Sad~ Simmons a student at the Appomattox Regional Governor's School for the Performing Arts and Technology, for earning the Chesterfield Junior Miss title. Preparer: Donald J. Kappel Attachments: Ycs -~No Title: Director, Public Affairs 000 45 RECOGNIZING MS. SAD~ SIMMONS AS CHESTERFIELD'S JUNIOR MISS 2004 WHEREAS, the Junior Miss Scholarship Program provides college scholarships to outstanding young women; and WHEREAS, while in high school, these young women must have excelled in academics; been active in extracurricular activities that serve the community; must have endeavored to be physically fit; and must have developed a performing talent; and WHEREAS, Midlothian/Chesterfield's Junior Miss Scholarship Program was held in October 2003, with contestants representing the five area high schools in northern Chesterfield County; and WHEREAS, Ms. Sad~ Simmons of School for the Performing Arts Chesterfield's Junior Miss; and the Appomattox Regional Governor's and Technology has been named WHEREAS, Ms. Simmons won a $1,000 scholarship; along with a $300 scholarship for being selected as the ~Spirit of Junior Miss" winner; a $200 scholarship as Talent winner and a $100 scholarship as Fitness Runner Up; and WHEREAS, Ms. Simmons has been named to the National Honor Roll and also served as Secretary to the National Honor Society; has been on the Distinguished Honor Roll; and was named to "Who's Who Among American High School Students"; and WHEREAS, Ms. Simmons also has been involved in school activities as Secretary of the International Thesbian Society; Secretary of the Comedy Club; and as a member of the Writer's Club; the Tapper's Club and the Yearbook staff; and WHEREAS, Ms. Simmons has served as Dance Captain and Choreographer of the Show Choir; has been a member of the All District Chorus; and has performed in various school musicals; and WHEREAS, Ms. Simmons has performed community service with ~Children Dancing for Children"; with Liturgical Dance for Church Celebrations; and has been a School Tour Guide and performed in dances for nursing homes and holiday parades; and WHEREAS, Ms. Simmons intends to pursue the goal of becoming a professional dancer; and WHEREAS, Ms. Simmons Chesterfield County youth. is an outstanding representative of NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 11tn day of February 2004, publicly recognizes the exemplary achievements of Ms. Sad~ Simmons, wishes her continued success in her academic pursuits, and is proud to have her represent Chesterfield County public schools as she continues with her higher education. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Ms. Simmons and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. '0146 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 11, 2004 Item Number: 14.B.2. Subject: Resolution Recognizing Kim Wray for the Midlothian's Junior Miss 2004 Scholarship Program County Administrator's Comments: County Administrator: Board Action Requested: Mr. Edward Barber requested that the following resolution be adopted. Summary of Information: This resolution recognizes Kim Wray, a student at James River High School, for earning the Midlothian Junior Miss title. Preparer: Donald J. Kappel Attachments: Ycs --]No Title: Director, Public Affairs 000147 RECOGNIZING MS. KIM WRAY AS MIDLOTHIAN'S JUNIOR MISS 2004 WHEREAS, the Junior Miss Scholarship Program provides college scholarships to outstanding young women; and WHEREAS, while in high school, these young women must have excelled in academics; been active in extracurricular activities that serve the community; must have endeavored to be physically fit; and must have developed a performing talent; and WHEREAS, Midlothian/Chesterfield's Junior Miss Scholarship Program was held in October 2003, with contestants representing the five area high schools in northern Chesterfield County; and WHEREAS, Ms. Kim Wray of Midlothian High School has been named Midlothian's Junior Miss; and WHEREAS, Ms. Wray won a $1,000 scholarship, along with a $300 scholarship for being selected as winner of the ~Be Your Best Self" project; and WHEREAS, Ms. Wray has been active in the National Honor Society; the Principal's Leadership Council; has been a Hugh O'Brian Youth Leadership member; has been an Outstanding Chorus Student; and ~Most Valuable Rapid" in English and Math; and WHEREAS, Ms. Wray also has been involved in school activities as Beta Club president; junior class vice president; sophomore class vice president; freshman class president and as a member of the Latin club; and WHEREAS, Ms. Wray is a member of the ~Current Edition" show choir and has been active as a member of varsity indoor track; soccer and field hockey; and WHEREAS, Ms. Wray has been a volunteer for the Morningside Retirement Home; Buford Road Presbyterian Church Preschool; Habitat for Humanity; the Christmas Mother program; Sheltering Arms Hospital; the Holocaust Museum and "Relay for Life"; and WHEREAS, Ms. Wray intends to pursue the goal of becoming a teacher; and WHEREAS, Ms. Wray is an outstanding representative of Chesterfield County youth. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 11th day of February 2004, publicly recognizes the exemplary achievements of Ms. Kim Wray, wishes her continued success in her academic pursuits, and is proud to have her represent Chesterfield County public schools as she continues with her higher education. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Ms. Wray and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000148 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 11, 2004 Item Number: 14.C. Subiect: Recognizing Daniel Luis Cheatham, Troop 880, Sponsored by Beulah United Methodist Church, Christopher Michael Eugene, Troop 886, Sponsored by Trinity United Methodist Church, David Michael Brenner, Troop 800, Sponsored by Bethel Baptist Church, Zachary Robert Napier, Troop 888, Sponsored by Saint Augustine's Catholic Church, and Alex Lee Odom, Troop 897, Sponsored by Mount Pisgah United Methodist Church, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolutions. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Daniel Luis Cheatham, Troop 880, Christopher Michael Eugene, Troop 886, David Michael Brenner, Troop 800, Zachary Robert Napier, Troop 888, and Alex Lee Odom, Troop 897, upon attaining the rank of Eagle Scout. Ail will be present at the meeting, accompanied by members of their family, to accept the resolutions. Bermuda District Daniel Luis Cheatham Parents: Barron and Maureen Midlothian District David Michael Brenner Parents: Richard and Jane Dale District Christopher Michael Eugene Parents: Michael and Rose Zachary Robert Napier Parents: Ken and Mary Alex Lee Odom Parents: Kenneth and Angela Preparer: Lisa H. Elko Attachments: Ycs Title: Clerk to the Board O00&&9 RECOGNIZING MR. DANIEL LUIS CHEATHAM UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Daniel Luis Cheatham, Troop 880, sponsored by Beulah United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Daniel has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this llth day of February 2004, recognizes Mr. Daniel Luis Cheatham, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 0001,.%0 RECOGNIZING MR. CHRISTOPHER MICHAEL EUGENE UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Christopher Michael Eugene, Troop 886, sponsored by Trinity United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Christopher has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this llth day of February 2004, recognizes Mr. Christopher Michael Eugene, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. oooa.5:l. RECOGNIZING MR. DAVID MICHAEL BRENNER UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. David Michael Brenner, Troop 800, sponsored by Bethel Baptist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, David has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this llth day of February 2004, recognizes Mr. David Michael Brenner, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. RECOGNIZING MR. ZACHARY ROBERT NAPIER UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Zachary Robert Napier, Troop 888, sponsored by Saint Augustine's Catholic Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Zack has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this llth day of February 2004, publicly recognizes Mr. Zachary Robert Napier, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 000 .53 RECOGNIZING MR. ALEX LEE ODOM UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Alex Lee Odom, Troop 897, sponsored by Mount Pisgah United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Alex has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this llth day of February 2004, publicly recognizes Mr. Alex Lee Odom, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. CHESTERFIELD COUNTY ~/~~,~ BOARD OF SUPERVISORS Page I of 1 ~~ AGENDA Meetin~l Date: February 11, 2004 Item Number: 14.D. Subject: Resolution Recognizing Mr. Bruce E. Moseley of the Moseley Family Limited Partnership as the Recipient of the 2003 Bay Friendly Clean Water Farm Award for Chesterfield County County Administrator's Comments: County Administrator: ~ Board Action Requested: Staff requests the Board adopt the attached resolution Summary of Information: Staff requests the Board adopt the attached resolution recognizing Bruce E. Moseley as the recipient of the 2003 Bay Friendly Clean Water Farm Award for Chesterfield County. Preparer: T. Michael Likins Title: Director, Extension Service_ Attachments: 1Yes --Imo # 000~.55 RECOGNIZING MR. BRUCE E. MOSELEY AS THE 2003 RECIPIENT OF THE BAY FRIENDLY CLEAN WATER FARM AWARD FOR CHESTERFIELD COUNTY WHEREAS, the James River Soil and Water Conservation District serves this community through programs and activities that enhance water quality; and WHEREAS, the James River Soil and Water Conservation District in cooperation with the Virginia Department of Conservation and Recreation, selects and recognizes farmers who demonstrate outstanding management practices that conserve our precious natural resources; and WHEREAS, the Moseley Family Limited Partnership has been a continuous farming operation since 1818; and WHEREAS, Mr. Bruce E. Moseley has demonstrated a commitment to the conservation of natural resources on his farm through updating a conservation plan; managing pasture land to minimize erosion; installing riparian forest buffers along fields that border streams; limiting access to streams by fencing cattle out; and installing alternate watering systems fed by a pond. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 11th day of February 2004, publicly recognizes Mr. Bruce E. Moseley as the 2003 recipient of the Bay Friendly Clean Water Farm Award for Chesterfield County and commends his commitment to protecting and enhancing waters that flow beyond farm boundaries and for the conservation ethic he demonstrates though his farm management practices. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Moseley and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000156 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: Subiect: February 11, 2004 Item Number: 15.A. Public Hearing to Consider an Ordinance Establishing Connection and User Fees for College and University Dormitories County Administrator: Board Action Requested: Public hearing to consider the attached ordinance Summary of Information: The County's utility ordinance charges residential users a connection fee based on number of dwelling units and non-residential users based on meter size. Pursuant to the recommendation of the County's rate consultant, the utility ordinance requires all multi-family housing facilities to pay as residential users, and to pay a connection fee for each dwelling unit in the facility, regardless of whether the unit is individually metered. The connection fee for each unit is $3,053 for water and $1,245 for sewer, which is 15% lower than the connection fee for a single-family residence. On the other hand, dormitories and hotels are treated as commercial users and pay connection fees based on meter size since they provide temporary housing and typically do not have kitchens. Preparer: Lane B. Ramsey Title: County Administrator 0505: 63914.2 (63913.1) Attachments: Ycs [--~ No O00 .Sq CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Virginia State University is constructing dormitories, which technically qualify as multiple family housing units since each unit will have both a kitchen and bathroom. The apartments will be used exclusively for temporary student housing, and the actual water usage should be lower than for typical multifamily residences due to reduced use of kitchen facilities. For these reasons, staff anticipates that water usage in the new Virginia State University facility will more closely mirror usage that is typical for other dormitories and hotels, which have a connection fee based on meter size rather than based on dwelling units. The attached ordinance would clarify that the connection fee for all student housing should be based on meter size rather than on dwelling units. This change would reduce the water and sewer connection fee for the new Virginia State University dormitories from $542,813 to $151,710. Additionally, since the capacity charge portion of the monthly user fee bill is also different for multi-family housing than for dormitory use, we are proposing to clarify that the user fee portion of the ordinance also be modified to treat all student housing as dormitories for purpose of user fees. This will reduce the monthly user fee for the new dormitories by $647.64. On January 14, 2004, the Board scheduled a public hearing for this date to consider adoption of an ordinance change. 0500: 63914.3 (63913.1) 000155 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 18-22 AND 18-27 RELATING TO WATER AND SEWER FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 18-22 and 18-27 of the Code o£ the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 18-22. Connection fees. (a) The water connection fee shall be the capital cost recovery charge plus the meter installation charge based on the size of the water meter that the director installs. The wastewater connection fee shall be the capital cost recovery charge for the size of the water meter that serves the property, or, if the property does not receive water service, the size of the water meter that would serve the property if it received water service. (b) The capital cost recovery charge shall be: Capital Cost Recovery Charge Meter Number of Size ERU' s per Customer Class (inches) Unit Water Wastewater (i) For a dwelling, single-family, 5/8 1.00 $ 3,592.00 $ 1,465.00 including townhouses, mobile homes that are not located in a mobile home park, and individually metered multi- family dwelling units. For a dwelling, two-family (per unit) (ii) 5/8 1.00 3,592.00 1,465.00 (iii) For mobile homes that are located in 0.85 3,053.00 1,245.00 a mobile home park and for master metered multiple-family dwellings other than multiple-family dwellings used exclusively as housing for colleges or universities (per unit) (iv) For all other customer classes 5/8 1.00 3,592.00 1,465.00 1 2.50 8,980.00 3,663.00 1 V2 5.00 17,960.00 7,325.00 2 8.00 28.736.00 11,720.00 3 16.00 57.472.00 23,440.00 4 25.00 89.800.00 36.625.00 0505:63913.1 1 0001~9 6 50.00 179.600.00 73,250.00 8 80.00 287,360.00 117,200.00 10 115.00 413.080.00 168,475.00 12 155.00 556.760.00 227,075.00 The capital cost recovery charge for meters that are larger than 12 inches shall be determined by the director based on the number of ERUs per unit. OOO Sec. 18-27. Utility charges. Effective January 1, 1999, the consumer shall pay charges for utility service in accordance with the following schedules: (a) Monthly service charges. The monthly service charge shall be: (1) Customer cost charge. A customer cost charge of $0.99 for each service account. However, customers who have only a water account or a wastewater account shall pay a customer cost charge of $1.98. (2) Commodity cost charge. (i) (ii) Water: $1.24 per 100 cubic feet (Ccf). Wastewater: $1.31 per 100 cubic feet (Ccf). (3) Capacity cost charge. (i) (ii) Customer Class Dwelling, single-family, including townhouses and mobile homes that are not located in a mobile home park Dwelling, two-family (per unit) Meter Size (inches) 5/8 5/8 Number of ERU' s per Unit 1.00 1.00 Monthly Capacity Charge Water Wastewater $ 1.88 $ 6.52 1.88 6.52 (iii) Mobile homes that are located in a mobile home park and multiple- family dwellings other than multiple-family dwellings used exclusively as housing for colleges or universities (per unit) 0.85 1.60 5.54 0505:63913.1 2 (iv) (v) All other customer classes 5/8 and 3/4 1.00 1 2.50 1 V2 5.00 2 8.00 3 16.00 4 25.00 6 50.00 8 80.00 10 115.00 12 155.00 1.88 4.70 9.40 15.04 30.08 47.00 94.00 150.40 216.20 291.40 The capacity cost charge for a dwelling that is served by a meter that is larger than inch shall be the capacity cost charge in subsection (a)(3)(iv). 6.52 16.30 32.60 52.16 104.32 163.00 326.00 521.60 749.80 1,010.60 five-eighths ooo (2) That this ordinance shall become effective immediately upon adoption. 0505:63913.1 An Affiliate of Media Genera) Advertising Afl]davit (This is not a bi)i. Please pay from invoice) P.O. Box 85333 Richmond, Virginia 23293-0001 (804) ~9-~00 LAccount N 02t04/20~34 Code Description Ad Size Tota~ Cost TAKE NC)TICF, TAKR NT©'FICR THAT THE }:~OARD O ZOO A 2gX)O Media General Operations, Inc. Publisher of ATTACH THE RICHMOND TIMES-DiSPATCH This is to certify that the attached TAKE NOT[CF, TAKE N©Tlf;1r was published by Richmond Times-Dis~tch, )nc. in the City of R~chmond State of Virginia, on the following dates: 01/28/2004 02/04/2004 The first insertion being given .... Newspaper reference: Sworn to and subscribed before Notary Public State of Vkgin]a C)tY of Richmond My Commission expires 1632970 01 THIS IS NOT A BiLL PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: February 11, 2004 Item Number: 15.B. Subject: PUBLIC HEARING: To Consider the Sale of Surplus County Property on Rivers Bend Boulevard County Administrator: Board Action Requested: Accept an offer of $200,000.00 for the purchase of a parcel of land containing 2.77 acres, more or less, on Rivers Bend Boulevard and authorize the Chairman of the Board and County Administrator to sign the deed, and appropriate the funds. Summary of Information: Staff has received an offer from Family Time Courthouse, LLC, in the amount of $200,000.00 for the purchase of a parcel of land containing 2.77 acres, more or less, located on Rivers Bend Boulevard. The offer is contingent upon Family Time Courthouse, LLC obtaining an amendment to the existing conditional use planned development for the property. On January 23, 2002, the Board of Supervisors declared the parcel surplus. On January 28, 2004, the Board of Supervisors set this public hearing to consider the sale and authorized Family Time Courthouse, LLC to apply for an amendment to the existing conditional use planned development for the property. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: '~No # 00016Z CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: February 11, 2004 Bud.qet and Management Comments: This item is to hold a public hearing to consider the sale of surplus property containing 2.77 acres on Rivers Bend Boulevard, PIN: 8156531888. An offer of $200,000 has been made by Family Time Courthouse, LLC on the condition that they apply for and obtain an amendment allowing the property to be used for a child care center. Proceeds from the sale of the property will be applied to the Courthouse Road Fire and Rescue Station capital project. In the event that these funds are not spent at the end of the Courthouse project, staff plans to request that remaining funds be applied toward the purchase of fire apparatus. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000163 VICINITY SKETCH CONSIDERATION OF THE SALE OF SURPLUS COUNTY PROPERTY ON RIVERS BEND BOULEVARD I$cRIMSHA~-V DR SUNSET SL E HUNDRED RD N Cheste~e~ County Deperlment of U§lilJee Right Of Way Ofti=e 000~.64 m0z 3438P~0E 885 ~'~M,~'",~ °' $ 4g'OI'AT',{ 1~'. 7s' ~ T.M 40.56' 0 feet 50 GRAPHIC SCALE PLAT A PARCEL OF LAND CONTAINING 77 ACRES SITUATED ON HOGAN'S DRIVE TO BE DEDICATED TO THE COUNTY OF CHESTERFIELD TOGETHER WITH AN INGRESS/EGRESS EASEMENT BERMUDA DISTRICT CHESTERFI~D COUNTY, VIRGINIA loo SCALE: 1%.100' AUGUST 13, 1997 CHARLES O. TOWNES & ASSOCIATES, P.O. CMl. ENGINEERS-PLANNERS-LAND SURVEYORS 9~,0 LORI ROAD, SUITE 201 APPROt~'D BY:. OOO165 V:~Right Of W~y~_,AS~TS\CONTRACT~CONTRACT for PURCHASE DP, AN 8156~31888.doc~JviXDRS An Affiliate of Media General Advert[sin0 Affidavit (TNs is not a NIL Plea~ pay from invoi~) RIG~HT OF WAY DRPT P, O, Box 85333 Richmond, Virgirfia 23293-000~ ¢64) 649-6O0O Accou 220696 0210412004 Date '~de AdS 02/04/2004 TAKA N©T]'C'RTHAT ON FEgRHAR¥ 11 2004 AT ~ 2.00 x 1TO0 12g.96 ATTACH HERE Media General Operations, {nc. Publisher of THE RICHMOND TiMES-DiSPATCH This is to certify that the attached TAKE N©T~rCF, THAT ON FF.R was published by RichmOnd ~mes-D]spatch, inc. in the C~ty of Richmond, State of Virginia, on the foHow~n9 dates: 02/04/2004 The first insertion being given .... 02/04/2004 Newspaper reference: Sworn to and subscribed before 1646611 No,t~ary Public SuperVisor tate of Virginia My Corem ission expires S IS NOT A BILL, PL~SE PAY FROM iNVOICE. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 AGENDA Meetin~l Date: February 11, 2004 Item Number: 16. Subiect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of a regularly scheduled meeting to be held on February 25, 2004 at 3:30 p.m. Preparer: Lisa H. Elko Title: Clerk to the Board -1 l Attachments: Yes No #