The URL can be used to link to this page

02-25-2004 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 25, 2004 Subiect: County Administrator's Comments County Administrator's Comments: County Administrator: Item Number: 2.^. Board Action Requested: Summary of Information' The Youth Services Citizen Board was established in 197 ~. The citizen board was charged with advising the Board of Supervisors regarding planning and policies affecting youth development and with providing opportunities for community discussion focused on youth issues in Chesterfield County. Two members of the citizen board will brief the board on the results and recommendations from SAY, SO! (Strictly About Youth, Speak Out!), the annual community youth forum. Preparer: Jana D. Carter Title: Director, ~fouth Services Attachments: ----]Yes No ~)00001 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: February 25, 2004 Item Number: 2.B. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Ms. Mary Ann Curtin, Director, Intergovernmental Relations to provide a Legislative Update to the Board of Supervisors. Preparer: Lisa Elko Title: Clerk to the Board Attachments: ---]Yes No ~,O0000Y. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 25, 2004 Item Nurra ber: 6. Subject: Work SesSion on County Administrator's FY2005 Proposed Budget County Administrator's Comments: County Administrator: Board Action Requested: Hold a work session on the County Administrator's FY2(D05 Proposed Budget. Summary of Information: This time has been set to continue work sessions on the County Administrator's FY2005 Proposed Budget. This is the second of five budget work sessions. On February 11th, staff presented FY2005 projected revenues and the Community Services Board budget. During today's work session Human Services and School Board budgets will tDe reviewed. (School Board presentation materials will be provided on February 25, 2004.) On March 8th budget presentations from the Soci al Services Board, Constitutional Officers, Police and Fire/Emergency Medical Services will be made. On March l0th, a review of the County Admix~istrator's Proposed FY2005 Expenditure Budget is scheduled, in additior~ to a presentation from Management Services. Presentations from the Community Development Division and the Community Development Block Grant Office are scheduled for March 24th. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement Attachments: Ycs #00O003 I O0000S 0 0 0 0 ooooo6 0 o d.. ~ -~ o · · · · · · · · 00000'7 0 t.O -- 0 0 tD O~ ~ 0 t-- LL tO .~'~ C~ ~ o o o o I I I I 0 t- O t- t- O 000008 000009 iii X ILl ~w n- e Z 8 o o o,o o o o o o o o o o Ol ~ 88~°§ 0000~.0 oooo:l.a. 0 r,,D < ~ 0 0000'12 0 < · · · · · · · 0000'13 Z 0 c~ ~ 0 0 © ~<~ 0000:1.4 Z 0 < 0000~.$ Z © 0 0 ~ ~ V O000~L6 000017 0 · ~,,-,I 000018 000019 0000;20 I I I I I I I 0000;~. 00O023 Z oOoo~4 0000;~5 000026 I I [nnnnn[ql] [__ 000027 000028 0 0 0 0 1-- 0 0 0 0 0 0 0 I-- 0 0 0 0 00 0 0 (D (D 0 0 00(}029 I I I I 00003-9 I C,I · · © *~--,I · ~--,I © c~ · >, © . ~-..I · w,-,I © c~ © * w.-,I I © · · © I c~ · CL.) 00003~. 0 >, · i,- ,,~ ~ 0 n.- 0 0 {~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00008;2 OOO033 c~ 0 .~ > 000034 · · · · · 000035 O000~G 0000~7 000035 · · · · · · · · · 0000~9 O0004O oooo~ mm>- o 0 t.t.. X og © 1.1.. Ii 0 0 CD .-- (-- X X X (.,3 (D X (~ mm '- 0 0 _.'-' 0 ~' 0 · -~._ ~'-~ x ~x (/)::3 c ~ .c_~-~ ~c 0 0 0 ~D ~ 0 CD C~ CD CD CD CD ~O 0 ~-~ 0 c~ 0 0 ~ 0 (1) C 0 0 ~- 0 (1) ~- LL~ ~ -cF= ~ 0 0 uJo CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: February 25, 2004 Item Number: 7. Subject: Proposed Subdivision Connectivity Policy County Administrator's Comments: County Administrator: Board Action Requested: Adopt the attached proposed policy Summary of Information: The Planning Commission recommends approval of the att~ ched policy. development community also supports the adoption of tt-~is policy. The The Board of Supervisors held a public hearing on November 12, 2003 and raised several concerns regarding the impact upon ~ lder established neighborhoods when connections are required which intr~Dduce new traffic to older low volume streets. The Board deferred the policy again at its December 17, 2003, meeting at the request of staff to afford additional time to address the impact to older existing subdivisions when connections are req~_ired. Staff has worked in the interim to develop standards, which quxantitatively and clearly establish criteria that would allow the Planning Commission and Board to logically waive connections when such connect z ions would unduly impair the quality of life for people who live on or n~ar existing stub Preparer: Kirkland Turner Title: Development Manager A:DATA/AG ENDA/2004/FEB25/CONN EOTIVI-rY/TU RNER/GOK Attachments: Ycs ']No 0000 ~.~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 streets or diminish the character of older, quiet secluded neighborhood streets. Staff examined many different ways to describe how such decisions could be made but in the final analysis was unable to develop criteria that would not be subject to reasonable debate over their application and which would clearly lead to the same conclusion. Staff is of the opinion that including such divisive criteria in the policy would lead to further debate rather than serve to facilitate logical resolution of when connections should be made. Staff, therefore, recommends the Board adopt the policy as presented (it is generally as recommended by the Planning Commission except for minor clarifications) and recognizes that occasionally due to unique circumstances some connections should not be made when the resulting detriment to the overall character of the area and quality of life is of greater consequence than the resulting benefit to the health, safety and welfare of the community. Attachment A CHESTERFIELD COUNTY RESIDENTIAL SUBDIVISION CONNECTIVITY POLICY Purpose The purpose of street interconnectivity shall be to (a) improve public safety response time to residents by providing multiple means of access; (b) reduce travel time and distance between neighborhoods by providing alternative travel paths; (c) maintain an acceptable quality of life in the residential neighborhoods by preventing excessive through traffic on local streets where individual lots have direct access onto the street; and (d) maintain the traffic carrying capacity of arterial and collector streets. Standards 1. New streets shall be stubbed to undeveloped land unless an evaluation of the adjacent property at the time of tentative subdivision plat review determines that: (a) the undeveloped property at that location has development constraints such as but not limited to, wetlands, topographic features, size, etc; (b) a through street is not required to conform to access requirements in the Subdivision Ordinance; (c) the street connection creates a violation of the Planning Commission's Stub Road Policy; or (d) the connection would provide sole access to non-residential property. 2. Streets in new subdivisions shall connect to all adjacent stubs unless the resultant local street pattern would create a traffic count that exceeds the Planning Commission's Stub Road Policy. Cor~nection to a stub street within a subdivision that complies with street access requirements as specified in Section 17-76 (h) of the Subdivision Ordinance may be waived if: (a) there are a sufficient number of other stub streets to adequately disperse the traffic and not cause a concentrated use of any one stub street connection; or (b) the connection to a particular stub will cause a concentrated traffic at that location. 3. Subdivision design shall facilitate interconnectivity within its limits through the layout of the overall street network. The design concept of solely using multiple unconnected cul de sacs shall be evaluated and approved based upon circulation, topographic and environmental constraints. The following table depicts the recommended guidelines for spacing of through streets to facilitate travel through residential areas. The spacing or frequency of the streets decreases with density so as to provide more alternatives and avoid or reduce the construction of streets in excess of four lanes. 000044 Density Through Street Spacing * < 1 du/a 1 1/2 miles in each direction 1.01 - 2 du/a 4,000 to 2,500 feet in each direction ** 2.01 - 4 du/a 2,500 to 2,000 feet in each direction ** > 4.01 du/a Street spacing will be reviewed on a case by case basis * Through streets include arterial, collector and residential collector streets. ** Spacing between streets decreases proportionally to increase in density. 4. Where street extensions are not required, the subdivider shall construct a system of pedestrian pathways which will facilitate pedestrian travel within and to adjacent development.. 5. The subdivider shall initially install and maintain thorough the life of the project signs(s) on all stub roads. The purpose of such signs shall be to advise the public that the extension of the stub is planned. Applicability This policy shall apply to any zoning case filed or any tentative subdivision plat that receives approval after (INSERT DATE). Any property that received zoning or tentative subdivision plat approval prior to the effective date of this policy and has conditions that conflict with provisions of this policy shall be governed by those conditions. Adopted (INSERT DATE) 000045 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 4 Meetin~ Date: February 25, 2004 Item Number: 8.A. Subject: Advertisement of Tax Rates for the FY2005 and FY2006 Biennial Financial Plan and Set Public Hearings County Administrator's Comments: County Administrator: Board Action Requested: Authorize Advertisement of Tax Rates, the Proposed ~Y2005 and FY2006 Biennial Financial Plan, Proposed FY2005-FY2010 CaLDi tal Improvement Program, Proposed FY2005 Community Development Block ~rant Program, and other ordinance changes and set public hearings for March 24, 2004 for these items as outlined below. Summary of Information: Public hearings are scheduled for March 24, 2004 on proposed tax rates, the Proposed FY2005 and FY2006 Biennial Financial Plan, the Proposed FY2005- FY2010 Capital Improvement Program, the Proposed FY2005 Community Development Block Grant Program, and other 0r ~inance changes. Advertisement requirements differ depending on the item- The County Administrator's FY2005 and FY2006 Proposed Biennial Financial Plan will include a recommendation for an increase in the following revenues to cover the cost of services. Ordinance changes needed to achieve the revenues included in the Proposed Biennial Financial Plan are outlined on the following pages. Preparer: Rebecca T. Dickson Title: Director of Budget & Manaaement Attachments: Ycs --]No #000046 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 4 These increases were presented to the Board at the rever~ue work session on February 11th. Fees Requiring A Public Hearing and Ordinance Amendment Treasurer Fee Chanqes: The Proposed Biennial Financial Plan includes a recommendation to implement an increase in the administrative fee from $20 to $30 for collection of delinquent taxes and other charges and in the administrative fee from $25 to $30 if taxes are collected after judgement. These fees only apply in collection cases (primarily tax liens) where the taxpayer is unresponsive. This occurs in less than 1% of all taxpayers affected by this fee. The Treasurer's cost to pursue such cases exceeds $40 per case. This increase is expected to generate an additional $35,000 per year and will be used to help offset postage costs in the Treasurer's Office. Buildinq Inspection Fee Chanqes: The proposed fee increases will fund additional staff for the Building Inspection Department. Three positions in the inspections area will help address workload (both the volume and complexity of plax~s have increased) as well as maintain quality and timely inspections. One additional residential plans reviewer will assist with the workload and allow for a reasonable plan review turnaround time. The proposed ix%creases will also fund technology enhancements to expedite the inspection process for customers. Residential inspection fees are proposed to increase aploroximately $5 per inspection and will increase a typical single family dwelling permit from $840 to approximately $945. The commercial fees are proposed to increase ~Droportionally by approximately 12%. The last commercial fee increase was in 1998 and was used to fund 2 Fire Department plans review positions. Fee Adjustments Not Requiring A Public Hearing Waste and Resource Recovery Proposed Fees: The proposed user fee changes will move toward the approach of a "pay as you throw" system and will eliminate citizens paying f0L- programs in which they do not participate. It is believed that the recommended fee increases will promote private sector competition particularly in the leaf collection and refuse collection service areas. Currently the general fund subsidizes 00OO&7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 4 the costs of these services and thereby creates an artificially low price for leaf and refuse collection making it more difficult for the private sector to compete. The recommended fee increases sl~ould not have a significant impact on most citizens who typically use only one or two of the programs regularly. The curbside recycling program that is offered to all county homes will continue to be a free service. In addition, the citizens that qualify for tax relief will continue to receive the leaf vacuum, refuse collection, and bagged leaf services free of charge. These fee increases will help to create a self-supp0rting waste program that will cover an estimated 88% (excluding curbside recycling and the household hazardous waste prograras) of projected expenditures in FY2005 and 97% in FY2006. These increases will generate approximately $1.5 million to help offset general fund costs. These fees are not governed by an ordinance; and therefore, adjustments do not require a ~Dublic hearing. FY2005 FY2006 Description FY01 FY02 FY03 FY04 Proposed Proposed Gate Fee $5 $5 $5 $5 $7 $8 Bulky Waste (big items/brush) 39 39 39 39 50 & 100 50 & 100 Bi-weekly Refuse Collection Flat Fee - 4/month 4/month Per Bag 1.50 1.50 1.50 1.50 2.00 2.00 Bagged Leaf Collection - per bag 0.75 0.75 0.75 0.75 1.50 1.50 Leaf Vacuum Fee 48 48 100 100 200 200 White Goods (non-freon/freon) 5 5 5 5 10 & 15 10 & 15 Decals 120 120 120 120 Eliminate Eliminate Landfill Pass (for 12 visits) 50 50 50 50 80 80 Tires - Regular - 2/tire 2/tire Tires - On Rim - 5/tire 5/tire Tires - Oversized - 10/tire 10/tire Note: Leaf vacuum, refuse collection and bagged leaf collection fees will still be free to qualified tax relief customers. Note: Decals based on 2 visits per month minimum. Statistics show approximately 4 visits I>er month. 00004S CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 4 Proposed Tax R&tes~ The Board must advertise a rate of assessment for each tax classification for the 2004 tax year. Advertisement of a specific rate leaves the Board the flexibility to adopt any rate up to the advertised rate. The proposed tax rates are: Real Estate Personal Property Personal Property Tax for members of Volunteer Rescue Squads, Volunteer Fire Departments, Volunteer Police Chaplains, and Auxiliary Police Personal Property Tax for Wild and Exotic Animals Personal Property Tax for Motor Vehicles that use "Clean and Special Fuels" Personal Property Tax for Motor Vehicles, Trailers, And Semi-Trailers with a gross weight of 10,000 Pounds or more Machinery and Tools Airplanes $1.07 $3.60 $0.96 $0.01 $3.24 $0.96 $1.00 $0.50 The Code of Virginia requires that public hearings on the budget and on tax rates be held at different times, but can be on the same day. Therefore, public hearings are planned to be advertised as follows : Proposed Ordinance Changes: 7:00 p.m. Proposed Tax Rates: 7:05 p.m. Proposed FY2005-FY2010 Capital Improvement Program: 7:10 p.m. Proposed FY2005 Community Development Block Grant P~ogram: 7:15 p.m. Proposed FY2005 and FY2006 Biennial Financial Plan: 7:20 p.m. 000049 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENIDING AND RE-ENACTING SECTION 9-5 RELATING TO FEES FOR COLLECTING DELINQUENT TAXES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 9-5 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 9-5. Fee imposed for collecting delinquent taxes. Any person who fails to pay taxes or other charges to the county when due shall be charged a delinquent collection fee. The delinquent collection fee shall consist of administrative costs, attorney's fees, and collection agency fees. Administrative costs shall be: (1) Thirty ~ dollars ($20.00 30.00) if the treasurer collects subsequent to 30 or more days after notice of delinquent taxes or other delinquent charges but prior to judgment; and (2) Thirty ~ dollars ($25.00 30.00) if the treasurer collects the taxes or other charges after judgment. Attorney's fees and collection agency fees shall not exceed 20 percent of the taxes or other charges collected. The entire delinquent collection fee imposed by this section shall not exceed twenty (20) percent of the delinquent tax bill or other delinquent charges and shall be in addition to all applicable penalties and interest. (2) That this ordinance shall become effective immediately upon adoption. 000050 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 5-5 RELATING TO BUILDING PERMIT FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 5-5 of the Code of the Count_ of Cheste~_ield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 5-5. Permit fees. (a) Generally. Except as provided in this section, every applicant for a building permit must pay the fees set forth in this section before the building official issues a building permit, as required by the Virginia Uniform Statewide Building Code. If an applicant makes a change in the scope of work, a permit amendment is required and additional fees may be assessed in accordance with this section. (b) Fees shall be charged in accordance with the following schedule: (1) General fees: State levy: The Commonwealth of Virginia imposes a state levy on all permit fees to fund the state's continuing education and training program for building inspection. All applicants shall be charged the state levy at the same rate charged to the county by the state. b. Administrative fees: Change in construction plans and/or setbacks... $4¢:00 Most closely related fee (i) If the amendment results in a change in the scope of work, additional permit fees may be assessed in accordance with this section. (ii) Change in contractor or lien agent, ~xtensions, take- overs, transfers, reinstatements, and permits for CO purposes... 44X00 45.00 (iii) Footing and foundation permits: ava_ilable for permit holders accepting risk to commence with footing/foundation construction prior to building permit approval,.. 40~ 45.00 0505:64310.1 1 OOO05~. (iv) Change of use or change of occupancy (no work being done)... 50.00 (v) Credit card fees. All applicants who pay fees by Discover® credit card shall pay the credit card company's charge for use of the card, in addition to the permit fee. c. Code investigation fees: Residential: 25 percent of applicable permit fee, or $25.90 45.00, whichever is greater. Commercial: 25 percent of applicable permit fee, or $59.00 100.00, whichever is greater. d. Reinspection fees:... 40:00 45.00 Refund requests. Refunds shall be allowed only in cases where construction was not started and shall be as follows: Residential: 25 percent of applicable permit fee, or $49.90 45.00, whichever is greater. Commercial: 25 percent of applicable permit fee, or $100.00, whichever is greater. Environmental engineering fees and state levy are not refundable. f. Temporary certificates of occupancy and renewals: Residential building permits (per unit) and subsequent extensions... 40.00 45.00 Commercial building permits (per building) and subsequent extensions... 100.00 (i) "Tenant upfit" permits, where work 5s incomplete under the "shell" permit... No charge (2) Residential building permits: a. Single-family dwellings... 4g0d~ 540.00 b. Modular/manufactured/mobile homes: 0505:64310.1 2 000052 Industrialized buildings, modular homes (without a permanent chassis)... 299.99 225.00 Mobile and manufactured homes on private property... 80.00 90.00 Mobile and manufactured homes in a mobile home park.. 44X00 45.00 c. Additions and other accessory structures:... 315.O0 Florida rooms, attached garages, detached garages with occupiable space.., g41X00 270.00 Detached garages (no second floor occupiaDle space), double- door car shed, and finished pool house) ... 200.00 225.00 Alterations, and converting deck/porch/garage to finished space ~n an 135.00 4. Porch and chimney additions... 129.09 135.00 Deck, carport, gazebo, dormers, greenhouse, handicapped ramp, unheated pool house, retaining wall, and boat dock with roof... Qn an 90.00 6. Sheds: C:mmter--th~ 150-256 square feet including prefab sheds on skids and pole sheds... $9.00 90.00 Less than 150 square feet and costing less than $500.00 in materials and labor... No permit required d. Renovations and repairs: 1. Renovation, alteration or conversion: (i) Resulting in a change in use of squa~'e footage. Unfinished space to finished space (with no new footings) ... 80.00 135.00 0505:64310.1 3 000053 (3) (ii) Resulting in no change in use of square footage, where a rough-in inspection is not required... $0.00 90.00 2. Exterior renovation and storm damage repairs . .. 40.09 45.00 3. Chimney relining... 404~ 45.00 Fire damage repair permits: shall be based upon the most similar permit fee and shall be a minimum fee of... $0.00 90.00 5. Floor joist and foundation repair... 44X00 45.00 Other residential permits: 1. Residential foundation pour inspections ... 335.00 (i) (ii) Additional fee if concrete testing is required because out- of-specification concrete is used... 1OO.00 Additional fee for reinspection when inspector is present and the concrete pour has been canceled or delayed in excess of one hour... 100.00 (iii) As an alternative to the county's foundation pour inspection, the building official may accept inspection reports from qualified, independent engineers who are approved and reliable. 2. Swimming pools (above and in-ground)... 40:00 45.00 o Pool barrier fences (if permitted separately from pool)... 40~ 45.00 4. Relocation (house moving)... 169.09 180.OO 5. Demolition... 40:00 45.00 6. Elevator and wheelchair lift... 44X00 45.00 Residential auxiliary permits: a. Electrical: 1. New single-family dwellings... 129.90 135.OO 2. Industrialized building (modular home) ... $O.O0 90.00 0505:64310.1 4 000 054 3. Additions, renovations, and conversions: bo Co o o Gas: 1. (i) Where rough-in inspection is required... 89.09 90.00 (ii) Where rough-in inspection is pre-existing... 40.00 45.00 Temporary poles, relocation, service change, installation, replacements, repairs... 44X00 45.00 Mobile or manufactured homes on private property... 40430 45.00 Mobile or manufactured homes in a mobile home park (hook- ups only)... No fee Natural gas--All new installation:... $90.00 2. Propane gas--all new installations: (i) Gas piping, propane tank and/or product line... 80.09 90.00 (ii) Gas piping to appliances only... 44XOO 45.00 (iii) Propane tank and/or product line only... 49.99 45.00 ~. 3_. Repairs or replacement with like appliance ... 404~ 45.00 Mechanical: 1. Heating, venting and air conditioning (I-IVAC): (i) New system installation:... 89.~9 0i-) System replacement with new ductwork... 89.99 90.00 (iii ii) System replacement without new dtlctwork... 40d3~ 45.00 2. Woodstove installation... 44X00 45.00 3. Fuel tank installation and/or removal or replacement... 4/XO0 45.00 0505:64310.1 oOooss (4) d. Plumbing: 1. New residential single-family dwelling, and condo, t0wnhouse, and duplex (per unit)... !60.00 180.00 2. Industrialized building (modular homes) . . 80.00 90.00 3. Addition, renovation and conversion: Where rough-in inspection is required. 80.00 90.00 Where rough-in inspection is pre-existing... 40.00 45.00 4. Mobile or manufactured homes on private property... 41XO0 45.O0 e. Boiler, and fire amt-we-!-t (each single-family dwelling)... 40.00 45.00 Cormmercial t,,,;la; ..... a~. 0505:64310.1 6 0 0 0 (4) j. Commercial building permits: a. Fixed fee for each $1,000.00 or fraction thereof of the estimated construction cost above $2,000, to build, alter, repair, or replace... 7.00 b. Minimum fees: 1. New construction, including apartments (per unit) ... 280.00 2. Communication tower... 225.00 3. Additions and commercial decks... 170.00 4. Commercial swimming pools... 170.00 a. Barrier permit, if permitted separately from the swimming pool permit... 50.00 0505:64310. I 7 000057 (5) o o 10. 11. Tenant upfits... 115.00 Pole buildings and pavilions... 115.00 Retaining wall... 115.00 Tents (greater than 900 square feet)... 50.00 Renovations... 115.00 Industrialized building, including foundations . .. 115.00 Construction/classroom/office trailer installation or relocation ... 50.00 12. Flagpoles and tents (greater than 900 square feet)... 50.00 13. Satellite dish... 115.00 14. Demolition of a commercial structure... 1 ! 5.O0 15. Change of use, when no work is being performed... 50.00 16. Signs: 1. Estimated cost of $2,000.00 or less... 50.00 Fee for each additional $1,000.00 or fraction thereof of the estimated construction cost... 6, .20 Commercial auxiliary permits: ao Electrical, mechanical, plumbing, gas, active solar system, boiler, and well permits, when the cost of labor and materials flor installation, alteration, replacement and/or repair is (rounded ut> to the nearest dollar)-: is $1,000.00 or less... 90.00 $1,OOO.O9 or less... 50.00 For each additional $1,000.00 or fraction thereof, of the estimated cost over $1,000.00... 5.59 6.20 Fire/sprinkler and alarm system installations, alterations, replacement and/or repairs when the cost of labor and materials Ss+ $1,000 or less... 50.00 0505:64310.1 8 000058 For each additional $1,000.00 or fraction thereof, of the estimated costs over $1,000.00... 5.29 7.0___QO (6) Other commercial permits: Annual certificate of compliance for elevators, escalators (per floor), dumbwaiters and man lifts, payable on or before December 31st for the following year... 40:00 45.00 b. Amusement devices: Administrative amusement permit, where no inspections are required... 10.00 2. Kiddie rides--Type A... 10.00 3. Kiddie rides--Type B... 15.00 4. Major rides... 25.00 5. Spectacular rides... 45.00 (7) Fee exemptions: ao A building permit fee will not be required where the cost of construction is less than $500.00 and would not require securing any permit for electrical, gas, mechanical or plumbing Ywork in accordance with Section 107 of the Virginia Uniform Statewide Building Code. bo A building permit fee will not be required for the construction of buildings areas designed and used as a place of wot-ship. A building permit fee will not be required for building permits for construction by county departments funded by the figeneral fund. do A building or auxiliary permit fee will not be charged for commercial construction located in an "enterprise zone" as designated by the Commonwealth of Virginia and administered by the Chesterfield County Block Grant Office. This exemption shall c ~)ntinue for the life of the enterprise zone. (c) Disposition of fees. All permit fees required by this sectio~q shall be paid by the applicant to the county treasurer when the permit application is filed with the 0505:64310.1 9 OOOOS9 building official. The treasurer shall deposit all permit fees in the county's general fund. (2) That this ordinance shall become effective immediately upon adoption. 0505:64310.1 10 000060 AN ORDINANCE TO ESTABLISH THE ANNUAL TAX LEVY ON VARIOUS CLASSES OF PROPERTY FOR TIlE COUNTY OF CHESTERFIELD BE IT ORDAINED by the Board of Supervisors of the County of Chesterfield that for the year beginning on the first day of January, 2003 2004, and ending on the thirty-first day of December, 2003 2004, the taxes on property in all the Magisterial Districts of the County of Chesterfield shall be as follows: Sec. 1. Real Property and Mobile Homes. On tracts of land, lots or improvements thereon and on mobile homes the tax shall be $1.07 on every $100 of assessed value thereof. Sec. 2. Personal Property. (a) On automobiles, trailers, boats, boat trailers, other motor vehicles and on all tangible personal property used or held in connection with any mining, manufacturing or other business, trade, occupation or profession, including furnishings, furniture and appliances in rental units, the tax shall be $3.60 on every $100 of the assessed value thereof. ~ 6 (b) On aircraft as defined by Section 58.1-3503 and -~50 of the Code of Virginia, 1950, as amended, the tax shall be $.50 on every $100 of the assessed value thereof. (c) On motor vehicles owned or leased by members of volunteer rescue squads, volunteer fire departments, volunteer police chaplains and by auxiliary police officers as provided in Section 9-57, Code of the County of Chesterfield, 1997, as amended, the tax shall be $.96 on every $100 of the assessed value thereof. (d) On wild or exotic animals as defined by Section 58.1-35 06 of the Code of Virginia, 1950, as amended, the tax shall be $0.01 on every $100 of the assessed value thereof. (e) On motor vehicles which use clean special fuels as defined in Section 58.1-2101 of the Code of Virginia, 1950, as amended, the tax shall De $3.24 on every $100 of the assessed value thereof. (t) On motor vehicles, trailers, and semitrailers with a gross x/ehicle weight of 10,000 pounds or more used to transport property for hire by a motor carrier engaged in interstate commerce, the tax shall be $.96 on every $100 of the assessed value thereof. 0505:64296.1 1 This ordinance will not be reproduced by Municode~. Insert in Code book before page 9' 1. 000061 Sec. 3. Public Service Corporation Property. (a) On that portion of real estate and tangible personal property of public service corporations which has been equalized as provided in Section 58.1-2604 of the Code of Virginia, 1950, as amended, the tax shall be $!.08 1.07 on every $100 of the assessed value thereof determined by the State Corporation Commission. (b) The foregoing subsections to the contrary notwithstanding, on automobiles and trucks belonging to such public service corporations the tax shall be $3.60 on every $100 of assessed value thereof. Sec. 4. Machinery and Tools. On machinery and tools used in a manufacturing or mining business the tax shall be $1.00 on every $100 assessed value thereof. 0505:64296.1 2 This ordinance will not be reproduced by Municode. Insert in Code book before page 9:1. 0000 ;; CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 4 Meeting Date: February 25, 2004 Item Nur~ber: 8.B. Subiect: Streetlight Installation Cost Approvals County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of new streetlight Lnstallations in the Bermuda, Clover Hill, Dale, and Matoaca Districts. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each r~quest based on the following criteria: 1. Streetlights should be located at intersecti0~s; o There should be a minimum average of 600 yekicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; CONTINUED NEXT PAGE Preparer: Richard M. McElfish Attachments: Yes Title: Director, Environrc[ental Engineering No 0000(;8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 4 Summary of Information: (Continued) o Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Dominion Virginia Power are valic~ for a period of 60 days. The Board, upon presentation of the cost quotatior~ may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditur~ is approved, staff authorizes Dominion Virginia Power to install the street~ight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 clays due to quotation expiration. Quotation expiration has the same effect as a denial. BERMUDA DISTRICT: Old Happy Hill Road, vicinity of 13271 Cost to install streetlight: $90.47 (Design Cost: $93.93) Does not meet minimum criteri& for intersecti0r~ or vehicles Der day At the entrance to the Lora Lynn Heights subdivision Intersection of Harrowgate Road and Lora Lynn Road Cost to install streetlight: $1,763.34 (Design Cost: $93.93) Meets minimum criteria Arrowfield Road, in the vicinity of 2405 Cost to install streetlight: $2,303.70 (Design Cost: $186.96) Does not meet minimumcriteri& for intersecti0r~ or vehicles Der day · In the Amherst subdivision: Amherst Ridge Loop, vicinity of 2732 Cost to install streetlight: $372.49 (Design Cost: $93.93) Does not meet minimum criteria for intersecti0r~ or vehicles per day CONTINUED NEXT PAGE O000G4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 4 Summary of Information: (Continued) BERMUDA DISTRICT (Continued): · In the Amherst subdivision (continued): Amherst Ridge Loop, vicinity of 2833 Cost to install streetlight: $372.49 (Design Cost: $93.93) Does not meet minimum criteria for intersecti0r~ or vehicles per day Amherst Ridge Place, vicinity of 16715 Cost to install streetlight: $372.49 (Design Cost: $93.93) Does not meet minimum criteria for intersecti0~ or vehicles per day Amherst Oak Lane, vicinity of 16625 Cost to install streetlight: $372.49 (Design Cost: $93.93) Does not meet minimum criteria for intersecti0~ or vehicles per day · In the Dalewood subdivision (continued): Mountclair Road, vicinity of 3000 Cost to install streetlight: $117.12 (Design Cost: $93.93) Does not meet minimum criteria for intersecti0r~ or vehicles Der day CLOVER HILL DISTRICT: · In the Thornridge subdivision in Brandermill Intersection of Thornridge Lane and West Village Green Drive Cost to install streetlight: $8,419.23 (Design Cost: $185.86) Meets minimum criteria CONTINUED NEXT PAGE 0000¢;5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information: (Continued) Page 4 of 4 DALE DISTRICT: · In the Wilkinson Terrace Subdivision Sherman Road, vicinity of 4420 Cost to install streetlight: $117.12 (Design Cost: $93.93) Does not meet minimum criteria for intersecti0r~ or vehicles per day Sherman Road, vicinity of 4428 Cost to install streetlight: $117.12 (Design Cost: $93.93) Does not meet minimum criteria for intersecti0r~ or vehicles Der day MATOACA DISTRICT: · In the McCormick Woods subdivision Fox MaDle Terrace, in the vicinity of 5719 Cost to install streetlight: $896.96 (Design Cost: $93.93) Does not meet minimum criteria for intersecti0r~ or vehicles Der day For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvemex~t Fund Report. O00066 STREETLIGHT REQUEST Bermuda District Request Received: November 27, 2002 Estimate Requested: November 27, 2002 Estimate Received: February 5, 2004 Days Estimate Outstanding: 435 NAME OF REQUESTOR: ADDRESS: Mrs. Bobbie D. Perkinson 13271 Old Happy Hill Road Chester, VA 23831 REQUESTED LOCATION: Old Happy Hill Road, in the vicinity of 13271 Cost to install streetlight: $90.47 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Not Qualified, location is not an intersection Not Qualified, less than 400 Vehicles per Day Qualified Requestor or Staff Comments: Requestor states: "On Saturday, 11-9-2002, I installed twelve reflectors at the road in front of my house to keep traffic from driving on the overseeded lawn. On Sunday morning, 11-10-2002, all the reflectors had been removed. On 11-18-2002, I found that one of the motion light bulbs on my house had been broken out. Both of these were reported to the police. They said it was vandalism and a report was made on each." 000067 Street Light Request Map February 25, 2004 This map is a copyrighted product of the Chesterfield County GIS Office. Street Light Legend ~ existing light · requested light N This map shows citizen requested streetlight installations in relation to existing streetl i ghts. Existing streetlig ht information was obtained from the Chesterfield County Environmental Engineering Department, 900 450 900 Feet O000G8 STREETLIGHT REQUEST Bermuda District Request Received: December 2, 2003 Estimate Requested: December 4, 2003 Estimate Received: February 5, 2003 Days Estimate Outstanding: 63 NAME OF REQUESTOR: ADDRESS: Mr. Vincent Paletta 13431 Lora Lynn Road Chester, VA 23831 REQUESTED LOCATION: Intersection of Harrowgate Road and Lora Lynn Road Cost to install streetlight: $1,763.34 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Qualified Qualified Qualified Requestor or Staff Comments: Requestor states: "Your assistance and consideration is requested to install a street light at the entrance of the Lora Lynn sub-division off Harrowgate Road. "An exit lane exists on the southbound side of Harrowgate Road permitting a safe entrance on to Lora Lynn Road. The northbound traffic must negotiate a left turn off the main road. This does not pose a problem during daylight hours; however, the turn off on to Lora Lynn 'at night' is a 'hit or miss' proposition - and an unsafe one. You must definitely know where to turn left onto Lora Lynn Road and in the dark this becomes very confusing. The left turn off into the Lutheran Church area also adds to the confusion. It is indeed an experience you will long remember." 000069 Street Light Request Map February 25, 2004 ERLENE DR This map is a copyrighted product of the Chesterfield County GIS Office. Street Light Legend ~ existing light · requested light N This map shows citizen requested streetlight installations in relation to existing streetl ights. Existing streetlig ht information was obtained from the Chesterfield County Environmental Engineering Department. 24O 120 240 Feet 000070 STREETLIGHT REQUEST Bermuda District Request Received: December 19, 2003 Estimate Requested: December 22, 2003 Estimate Received: February 9, 2004 Days Estimate Outstanding: 50 NAME OF REQUESTOR: Mrs. Kaye Hendrick ADDRESS: 14309 Ramblewood Drive Chester, VA 23836 REQUESTED LOCATION: Arrowfield Road, in the vicinity of 2405 Cost to install streetlight: $2,303.70 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Not Qualified, location is not an intersection Not Qualified, less than 400 Vehicles per Day Qualified Requestor or Staff Comments: Requestor states: "We are in the process of building a home at 2405 Arrowfield Road. We are at a dead-end street. It is very dark. People dump trash, park, and do al I kinds of things there. We feel lighting this area will deter these activities." 000071. Street Light Request Map February 25, 2004 KOV^¢: 'OR MANSION DR n,' CIR( AVE This map is a copyrighted product of the Chesterfield County GIS Office. Street Light Legend ~ existing light · requested light N This map shows citizen requested streetlight installations in relation to existing streetli ghts. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 1,100 550 1,100 Feet 000072 STREETLIGHT REQUEST Bermuda District Request Received: December 21,2003 Estimate Received: February 10, 2004 NAME OF REQUESTOR: Mr. Chris Mallory ADDRESS: Amherst Homeowners Association - Streetlight Chairman 2707 Amherst Ridge Way Colonial Heights, VA 23834 REQUESTED LOCATION: Amherst Ridge Loop, vicinity of 2732 Cost to install streetlight: $372.49 Estimate Requested: December 21,2003 Days Estimate Outstanding: 20 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Not Qualified, location is not an intersection Not Qualified, less than 600 Vehicles per Day Qualified Requestor or Staff Comments: None 0000'73 STREETLIGHT REQUEST Bermuda District Request Received: December 21,2003 Estimate Received: February 10, 2004 Estimate Requested: December 21, 2003 Days Estimate Outstanding: 20 NAME OF REQUESTOR: Mr. Chris Mallory ADDRESS: Amherst Homeowners Association - Streetlight Chairman 2707 Amherst Ridge Way Colonial Heights, VA 23834 REQUESTED LOCATION: Amherst Ridge Loop, vicinity of 2833 Cost to install streetlight: $372.49 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Not Qualified, location is not an intersection Not Qualified, less than 600 Vehicles per Day Qualified Requestor or Staff Comments: None 000074 STREETLIGHT REQUEST Bermuda District Request Received: December 21,2003 Estimate Received: February 10, 2004 NAME OF REQUESTOR: ADDRESS: REQUESTED LOCATION: Estimate Requested: December 21,2003 Days Estimate Outstanding: 20 Mr. Chris Mallory Amherst Homeowners Association - Streetlight Chairman 2707 Amherst Ridge Way Colonial Heights, VA 23834 Amherst Ridge Place, vicinity of 16715 Cost to install streetlight: $372.49 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Not Qualified, location is not an intersection Not Qualified, less than 600 Vehicles per Day Qualified Requestor or Staff Comments: None 000075 Street Light Request Map February 25, 2004 This map is a copyrighted product of the Chesterfield County GIS Office. Street Light Legend ~ existing light · requested light N This map shows citizen requested streetlight installations in relation to existing streetl i ~thts. Existing streetligl'~t information was obtained from the Chesterfield County Environmental Engineering Department. 240 120 240 Feet oOO0?6 STREETLIGHT REQUEST Bermuda District Request Received: December 21,2003 Estimate Received: February 10, 2004 Estimate Requested: December 21, 2003 Days Estimate Outstanding: 20 NAME OF REQUESTOR: Mr. Chris Mallory ADDRESS: Amherst Homeowners Association - Streetlight Chairman 2707 Amherst Ridge Way Colonial Heights, VA 23834 REQUESTED LOCATION: Amherst Oak Lane, vicinity of 16625 Cost to install streetlight: $372.49 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Not Qualified, location is not an intersection Not Qualified, less than 600 Vehicles per Da.y Qualified Requestor or Staff Comments: None 000077 Street Light Request Map February 25, 2004 Tr ' map is a copyrighted product of t, ; Chesterfield County GIS Office. Street Light Legend ~ existing light · requested light N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlig ht information was obtained from the Chesterfield County Environmental Engineering Department. 180 90 180 Feet 000078 STREETLIGHT REQUEST Bermuda District Request Received: December 31,2003 Estimate Received: February 11,2004 NAME OF REQUESTOR: ADDRESS: Estimate Requested: January 5, 2004 Days Estimate Outstanding: 36 REQUESTED LOCATION: Ms. Rose Mueller 3001 Mountclair Road Chester, VA 23831 Mountclair Road, vicinity of 3000 Cost to install streetlight: $117.12 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Not Qualified, location is not an intersection Not Qualified, less than 600 Vehicles per Day Qualified Requestor or Staff Comments: Requestor states: "It is really dark down here because we live right in a bottom here. My mother-in-law lives right down here by herself and it would be a big help to her. My husband works out of town a lot and I'm here alone with three kids so I would like it to. Also we had a truck windshield broken and a four-wheeler stolen from right here in our yard. What ever you could do to help I would be thankful for. Thank you." 000079 Street Light Request Map February 25, 2004 This map is a copyrighted product of the Chesterfield County GIS Office. Street Light Legend ~ existing light · requested light N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlig ht information was obtained from the Chesterfield County Environmental Engineering Department. 68O 340 680 Feet 000080 STREETLIGHT REQUEST Clover Hill District Request Received: November 1,2002 Estimate Requested: November 1,2002 Estimate Received: February 9, 2004 Days Estimate Outstanding: 465 NAME OF REQUESTOR: Brandermill Community Association ADDRESS: 3001 E. Boundary Terrace Midlothian, VA 23112 REQUESTED LOCATION: Intersection of Thornridge Lane and West Village Green Dri~'e Cost to install streetlight: $8,419.23 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Qualified Qualified Qualified Requestor or Staff Comments: None 0000 1 Street Light Request Map February 25, 2004 This map is a copyrighted product of the Chesterfield County GIS Office. Street Light Legend ~ existing light · requested light N This map shows citizen requested streetlight installations in relation to existing streetl i ghts. Existing streetlig ht information was obtained from the Chesterfield County Environmental Engineering Department. 330 165 330 Feet OOO082 STREETLIGHT REQUEST Dale District Request Received: September 11,2003 Estimate Received: February 11,2004 NAME OF REQUESTOR: Ms. Hilda Murrell ADDRESS: 4420 Sherman Road Richmond, VA 23234 REQUESTED LOCATION: Sherman Road, vicinity of 4420, on the existing pole Cost to install streetlight: $117,12 Estimate Requested: S~ptember 11,2003 Days Estimate Outstancling: 153 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Not Qualified, location is not an intersection Not Qualified, less than 600 Vehicles per Qualified Requestor or Staff Comments: Requestor states: "Area is extremely dark at night. Feel lights would ~also be a deterrent to crime." 0000 3 STREETLIGHT REQUEST Dale District Request Received: September 11,2003 Estimate Received: February 11,2004 NAME OF REQUESTOR: ADDRESS: Ms. Hilda Murrell 4420 Sherman Road Richmond, VA 23234 Estimate Requested: September 11,2003 Days Estimate Outstanding: 153 REQUESTED LOCATION: Sherman Road, vicinity of 4428, on the existing pole Cost to install streetlight: $117.12 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Not Qualified, location is not an intersection Not Qualified, less than 600 Vehicles per Day Qualified Requestor or Staff Comments: Requestor states: "Area is extremely dark at night. crime." Feel lights would also be a deterrent to 0000S4 Street Light Request Map February 25, 2004 This map is a copyrighted product of the Chesterfield County GI$ Office. Street Light Legend ~ existing light · requested light N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlig ht information was obtained from the Chesterfield County Environmental Engineering Department. 410 205 410 Feet O 0000~5 STREETLIGHT REQUEST Matoaca District Request Received: November 19, 2003 Estimate Received: February 5, 2004 NAME OF REQUESTOR: ADDRESS: REQUESTED LOCATION: Estimate Requested: November 19, 2003 Days Estimate Outstancling: 78 Ms. Ann Wilson 5713 Fox Maple Terrace Matoaca, VA 23803 Fox Maple Terrace, in the vicinity of 5719 Cost to install streetlight: $896.96 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Not Qualified, location is not an intersection Not Qualified, less than 400 VPD Qualified Requestor or Staff Comments: None 0000 6 Street Light Request Map February 25, 2004 FOX HUN~ ~_~RL This map is a copyrighted product of the Chesterfield County GIS Office. Street Light Legend ~ existing light · requested light N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlig ht information was obtained from the Chesterfield County Environmental Engineering Department. 190 95 190 Feet 0000~? CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meetin~ Date: February 25, 2004 Subiect: Item Number: Nomination/Appointment to the Youth Services Citizen Board Page 1 of I 8.C..1.. County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint member to serve on the Youth Services Citizen Board. Summary of Information: The purpose of the Youth Services Citizen Board (YSCB) is to advise the Board of Supervisors regarding planning and policies affectir~g youth development and to provide a community forum to focus on youth issues. Matoaca District. Supervisor Humphrey has recommended that the Board appoint Patty Gilstr&D, an adult, to the Youth Services Citizen Board to fill the unexpired term of Kevin Christian. Ms. Gilstrap will be appointed for a term effective immediately through June 30, 2005. Preparer: Jana D. Carter Attachments: ---]Yes No Title: Director, Youth Services ~)00088 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: February25, 2004 Item Number: 8.C.2. Subject: Nominations/Appointments to the Disability Services B0a~d County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to reappoint/appozknt members to serve on the Disability Services Board. Summary of Information: The purpose of the Chesterfield Disability Services Board is to provide input to County agencies on service needs and priorities of p~rsons with physical and sensory disabilities; to provide information and resource referral to local government regarding the Americans with Disabilities Act; and to provide such other assistance and advice to local government as may be requested. The Board will not provide direct services nor employ service delivery staff. Continued on next page. Preparer: N,qozi Ukeie Title: Human Service Specialist Attachments: [-'-~ Yes No # 000059 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 The Clover Hill, Matoaca, are currently without proper representation on the DSB. The Clover Hill, and Matoaca districts are in need of one additional new member. The Disability Services Board would like to have Dr. Joseph C. Seay appointed as an At-Large member of the Disability Services Board and also Susan Payne to represent the Midlothian District. These vacancy terms are from 1/01/03 to 12/31/05. The Board of Supervisors concur with these appointment s. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. The Board of SuDervisors concurs with these appointments. 0o0090 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 25, 2004 Item Number: 8.D.1. Subiect: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Bermuda: Stoney Glen South, Section 2 and a portion of Section 1 Preparer: Richard PI. McElfish Title: Director, Environn~ental Engineering Attachments: Yes No 00009'1 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - STONEY GLEN SOUTH, SEC. 2 AND ,,A PORTION OF SEC.1 DISTRICT: BERMUDA MEETING DATE: 25 February 2004 ROADS FOR CONSIDERATION: BALTUSTROL AVE CLAYBON LN DAMPIER DR FARADAY DR FARADAY PL TOOLEY DR WOODLEIGH DR Vicinity Map: STONEY GLEN SOUTH, SEC. 2 AND A PORTION OF SEC.1 o Produced By Chesterfield County GIS TWIN CED 000092 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~ Date: February 25, 2004 Item Number: 8.D.2. Subiect: Authorization for Transfer of Funds from Pr0j ect #89-8601, Sewer Facilities Rehab to Project #00-0126, Falling Creek Wastewater Treatment Plant (FCWWTP) Digestion Equipment and Award of Change Order for Project #00-0126 County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the transfer of $325,000.00 from Project #89-8601, Sewe~ Facilities Rehab to Project #00-0126, Falling Creek Wastewater Treatment Plar~t (FCWWTP) Digestion Equipment, and authorize the County Administrator to execute a change order in the amount of $466,318.00. Summary of Information: During the construction of improvements to the digesters at FCWWTP, it was necessary to remove the floating covers from the digesters. These 60' diameter circular covers consist of a steel structural frame covered on both top and bottom by steel plate. Once the covers were removed, significant corrosion was observed that compromises the structural integrity of the covers. This corrosion could not be observed while the covers were in place due to the nature of the assembly of the digester unit. After consultation with our consultant, R. Stuart Royer, and the cover manufacturer, it was determined that the covers must be replaced to assure future operation of the units and to assure rated capacity of the plant is protsected. The cost of replacing these covers is $466,318.00. The amount remaining in the project budget is $194, 600.00. The Board is therefore requested to authorize the transfer of $325,000 from 89-8601, Sewer Facilities Reh~Lb to 00-0126, FCWWTP Digester Equipment, and to authorize the County Administrator to approve a Change Order to the contractor, English Construction Company, in the amount of $466,318.00. Sufficient funds are available in 89-8 601. Preparer: Roy E. Covinqton Attachments: ~ Yes Title: Assistant Director of Utilities No 000093 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: February 25, 2004 BudQet and Management Comments: This agenda item requests that the Board of Supervisors authorize a transfer of $325,000 from the Sewer Facilities Rehabilitation project to the Falling Creek Wastewater Treatment Plant project. The item also requests that the Board authorize the award of a change order to English Construction Company in the amount of $466,318 for the Falling Creek Wastewater Treatment Plant project. Funds are available in the Sewer Facilities Rehabilitation project to transfer to Falling Creek and once the funds are transferred sufficient funding will be available to execute the change order. Preparer: Rebecca T. Dickson Title: Director, Budget and Management 0000~34 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 25, 2004 Item Number: 8.D.3.a. Subiect: Request Permission for a Proposed Sign to Encroach Within a Sixteen-Foot Water Easement County Administrator's Comments: ~)~~ County Administrator: Board Action Requested: Grant Trustees of Winfree Memorial Baptist Church permission for a proposed sign to encroach within a 16' water easement, subject to the execution of a license agreement. Summary of Information: Trustees of Winfree Memorial Baptist Church have requested permission for a proposed sign to encroach within a 16' water easement as shown on the attached sketch. This request has been reviewed by s~aff and approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Ri,qht of Wa'¥ Mana.qer Attachments: Yes --]No 000095' VICINITY SKETCH REQUEST PERMISSION FOR A PROPOSED SIGN TO ENCROACH WITHIN A 16' WATER EASEMENT TOWERUeN~.~) DEPOT, ,$ RD HOPPER Chesterfield County Department of Utilities Right Of Way Office l! CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: February 25, 2004 Item Number: 8.D.3.b. Subiect: Request Permission for a Privacy Fence to Encroach Within a Sixteen-Foot Drainage Easement Across Lot 27, Ashley Forest, Section C County Administrator's Comments: County Administrator: Board Action Requested: Grant Richard W. and Amy H. Sperber, permission for a privacy fence to encroach within a 16' drainage easement across Lot 27, Ashley Forest, Section C, subject to the execution of a license agreement. Summary of Information: Richard W. and Amy H. Sperber have requested permission for a privacy fence to encroach within a 16' easement across Lot 27, Ashley Forest, Section C. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Ri.qht of Wa~/Manaqer Attachments: · 'VICINITY SKETC'H REQUEST PERMISSION FOR A PRIVACY FENCE TO ENCROACH WITHIN A SIXTEEN FOOT DRAINAGE EASEMENT ACROSS LOT 27, ASHLEY FOREST, SECTION C ~Y HU.L RD N Chesterfield County Department of Utilffie~ Right Of Way Offl~ 000099 $ 2~*~2~2~' £~ 0100 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February25, 2004 Item Number: 8.D.3.c. Subiect: Request Permission for a Concrete Patio to Encroach Sixteen-Foot Drainage Easement County Administrator's Comments: /r'~.~_..~¢~ ,~/~¢,u-~ Within a County Administrator: BoardAction Requested: Grant Amberleigh, LLC., permission for a concrete patio to encroach within a 16' foot drainage easement, subject to the execution of a license agreement. Summary of Information: Amberleigh, LLC., has requested permission for a concrete patio to encroach within a 16' drainage easement as shown on the attached plat. This request has been reviewed by staff and approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Ri.qht of Wa%,, Manaqer Attachments: Yes -]No //000101 VICINITY SKETCH REQUEST PERMISSION FOR A CONCRETE PATIO TO ENCROACH WITHIN A 16' DRAINAGE EASEMENT ,LN Chesterfield County Department of Utilllies Right Of Way Office 000~.02 NOTE: THIS PLAT WAS PR£PAR£D WITHOUT THE B£N£FI[ OF A DT{£ R£PORT AND IS SUBJ£CT TO INFORMATION WHICH MAY 8E DISCLOSED 8Y SUCH. NOT ALI £AS£MENTS AND NO IMPROVEklENI~ SHOWN. CURVE TABLE CURVE LENGTH RADIUS TANGENT DELTA CHORD ~£ARIN~ CHORD C! 12.04' I25.00' 6.03' 5'31 '15" S44'I1'20"W 12.04' C2 327.90' 150.00' 289.68' 125'14 '57~ S?0'25'33"£ 2~6. ~0' ~P. ~R~OUND UNE ~ J DB: ~, P~. 9G~ II X ~PROX~ LO~T/ON L3 SSS':8~Z~ ~ ~4 ~ w/2s' ~P. CONS~ ~ ~-~ ~ ~ GPIN 752-~-5551-00000 16 D~I~GE ' . ~OT 19 LOT LOt ,7 ~ PB: 1.23, P~S. 56-58. s' (o. oo~ ACRE), OF Ic.~ I ~BER~IGH ~C DATE: ~0~/04 C~O~R H/~L SCALE: ~ ~50' CH~R~ELD COU~ JOB NO: CO000~.O0 P~NNERS · ~CHITE~S · ENGINEERS · SURVEYORS 1 2~ ~ate Cl~. R~ke, ~in~ 2~18 * ~o~ (~0) 772-9580 · F~ (~) 772~ 501 ~a~y R~ · 8u~ 1~ · Blamed, Vl~lnla 2~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 25, 2004 Item Number: 8.D.3.d. Subject: Approval of a Request from Robert G. and Karen P. Verlander for an Proposed County Administrator's Comments: Exception to the Use of Public Wastewater for a Residential Structure Located at 3710 Whitehouse Road County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve Mr. and Mrs. Verlander's request for an exce[2>tion to the use of public wastewater. Summary of Information: On February 12, 2004, staff received a letter from Robert G. Verlander requesting an exception to the use of public wastewater for a proposed home to be located at 3710 Whitehouse Road. Under Section 18-61 of the Chesterfield County Code, the Board of Supervisors may gnfant an exception to the requirement to use public wastewater when a new residential structure requires an onsite wastewater service line of more titan 500 feet. The proposed residence will be located such that the onsite wastewater service line will be greater than 500 feet, thereby, qualifying this situation as an exception to the use of public wastewater. District: Bermuda Preparer: Craiq S. Bryant Title: Attachments: Yes ~ No Director of Utilities # 000104 VICINITY SKETCH 7910 Whitehouse Rd. Somerset Subdivision Existing Sewer 3810 3800 37!0 3630~ 3630 3624 Proposed House Robert G,& Karen P. Verlander 3710 Whitehouse Rd GPIN 79463~ 16972 Chesterfield Cou n~ Department of U tilitie~ Development Section 0O05.O5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meetin~l Date: February 25, 2004 Item Number: 8.D.4. Subject: Approval of Sewer Contract for Tomahawk Creek Trunk, Phase 1 - Watermill, Contract Number 03-0109 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administ]cator to execute any necessary documents. Summary of Information: This project includes the extension of 1,202 L.F.± of 36" oversized wastewater lines and 47.5 L.F.± of 42" oversized wastewater line~. The Developer is required to have a 12" wastewater line to serve his development. Staff has requested that the wastewater lines be oversized to provide service to adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the oversized improvements. Developer: Centex Homes Contractor: Castle Equipment Corporation Contract Amount: Estimated County Cost for Oversizing .................. $80,820.52 Estimated Developer Cost ............................. $103,940.40 Estimated Total ...................................... $184,760.92 Code: (Refunds thru Connections - Oversizing) 5N-572VO-E4C District: Clover Hill Preparer: Craiq S. Bryant Title: Attachments: Yes ~ No Directo~ of Utilities #..- oO::t06 VICINITY SKETCH Tomahawk Creek Trunk Phase 1 Watermill County Project #03-0109 Proposed Watermill Ph. II Co. Proj. #01-0193 )ri ng Gate Subdivision Proposed 36" & 42" Sewer Line Edgewa[er A[ The Reservoir Subdivision Oak Springs Sec. 1 Subdivisi on Chesterfield County Department of Utilities Development Section 0001.07 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: February25, 2004 Item Number: 8.D.5. Subiect: Request to Quitclaim a Portion of Variable ~idth Sewer Easement Across the Property of Wachovia Bank, Nationa2[ Association County Administrator's Comments= /'~_~.~_o-~,~.,t~.~ ~ ~~~.. County Administrator: Board Action Requested: Authorize the Chairman of the Boar(~ of Supervisors and the County Administrator to execute a quitclaim deed to x~acate a portion of a variable width easement across the property of WachcDvia Bank, National Association. Summary of Information: Wachovia Bank, National Association has requested the q%~itclaim of a portion of a variable width sewer easement as shown on the attac/~ed plat. Staff has reviewed the request and recommends approval. District: Midlothian Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: No 000108 VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF VARIABLE WIDTH SEWER EASEMENT ACROSS THE PROPERTY OF WACHOVIA BANK, NATIONAL ASSOCIATION A Chesterfield County Department of Utilities Right Of Way Office ooOlo9 729708382300000 N/F HIDLOTHIAN PROFESSIONAL GROUP D;B. ~202 PG. 74 S83 '05' 5_9." E .-------'--- .87' CONCRETE MON, N 3707994.7230 E 11729267.7980 729708360700000 N/F ~ WACHOVIA BANK, NATIONAL ~ D.B. 556~ PG. S~g ASSOCIATION. 0;989 ACRES VARYINg #XDTH SE#ER EASEMENT TO BE VACATED i756 SG FT 0; 040,ACRES 7~:e. 4 ~ ., . RTE 60 VAR.T. ASLE N.T. DTH R/N 722170857i900000 N/F HENRY ,JONES FAMILY L CII D,B. 3734 PG, 23 IRF IRF ON LINE VARYING WIDTH SEWER EASEHENT --D.B. i372. PG, 227 TO REHAIN E ! 'a 729452.4220 LINE BEARING DISTANCE Lt NO4~E7't9"N t0.72' L2 NO4'E5'59"N t0.72' L3 St6'43'0t"N 2.00' L4 Nt6'43'0t"E 2.00' L5 S16'43'0t"W t0.00' L6 NOi'55'59"N 30,38' L7 N07'35'0t"E 7.09' PLAT OF SEWER EASENENT TO BE VACATED ACROSS PARCEL ID # 729708360700000 HIDLOTHIAN DTSTRICT CHESTERFI'ELD COUNTY, ¥I,RffINIA DATE: 0t/08/P004 scALE: ! - 50' P.N. 96056.N07 -- ESOU CE INTERNATIONAL, LTD. ENGINEERS o SCIENTISTS o SURVEYORS o PI.,ANNHI~RS P.O. ~ ~l~o o 9~60 KINGS CHARTSR DRIVE o ~HI,AND, Vi. ~aO0~, ( (804)550-9230 o (804)550-9200 o l,tl (8o4)550-9259 9605~HO7EAVAC .'PRO 00110 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: February 25, 2004 Item Number: 8.D.6.a. Subject: Acceptance of Parcels of Land Along the North Right of Way Line of West Hundred Road from Thomas M. and Florine iz~. Strickland County Administrator's Comments: County Administrator: BoardActionReques~d: Accept the conveyance of two parcels of land containing a total of 0.070 acres along the north right of way line of W. Hundred Road (State Route 10) from Thomas M. and Florine A. Strickla~d, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for r0ac~ improvements when constructed. District: Bermuda Preparer: John W. Harmon Title: Ri,qht of Wav Manaqer Attachments: Ycs ---]No 000111 VICINITY SKETCH ACCEPTANCE OF PARCELS OF LAND ALONG TI-I-~", NORTH RIGHT OF WYA LINE OF WEST HUNDRED ROAD FROM THOMAS M. AND FLORINE A. STRICKLAND N Chezterfield Count~ Departmen~ of Utilities 1 Iwl eq~al~ 656~1 aet / \ GP N: 785653556700000 / / \ GILEs, ROBERT B & MORRIS ,JAMES C. / ] -\ J.. suasTiTUTE T. USTEES . 4. / ¢920 W HUNDRED RD % a O.B. 2188 PG. 294- ~ ~ & D.a, 3963, PG. 791 j ~".,. ~¢~ .~.,,~ ~.~ \ GPIN: 785653792900000 ~ ~ · ~ X ; ¢916 W HUNDR~ RD ~ / '~ ~ D.B. 1652 PO. 1542 ~. / / ,~~~ 1 V / [ 117858~9.58 L2 ~ / I --~ ....... ~.~- _~ - ¥ ~ f L3 m ~ ...... / L7 L6 ~ ' ~ L5 ~ OF ~ACK ROAD 0.022 0.052 ACRE ~ AC"E ~1~ W. HUNDRED ROAD ~.~, 20 This survey was prepared without the benefit of a tlbe binder and may therefore not tow all existing easementl or other pertinent fact3 which may the property. LINE TABLE UNE DIRECTION DISTANCE L1 S78'35'54"W 62.51' 1.2 S78~JS'54"W 147.66' I.~ S78'35'54'W 62.09' L4 N11'58'31'W 15.00' 1.5 S78'35'54.'W 43.2q' L6 S78'35'5/~'W 156.16' L7 S78°35'54'W 62.51' 1.8 N4~'16'15"W 18.28' L9 Ne3'O2'58'W 2'l*,17' LIO N46~I6'15'W 18.28' 60 SCALE IN FEET ]nfrestructure .... PRZ#¢I OIOlll OI~CI zou ~z~mngs Bird I 'Prince ~ VA 23875 Site Oevel4 Residential C/L OF ROAD (*NOTE*) GPIN: 785653463100001 CPS COMPANY GPIN: 78565~463100002 HCA REALTY INC GPIN: 785653465100003 CURRIN C F JR & BETTY L GPIN: 78565~46~100004 HCA REALTY INC GPIN: 785653463100005 CPS COMPANY PLAT SHOWING 0.022 ACRES~ 0.052 ACRES ,AND 0,018 ACRES OF LAND TO BE DEDTCATED TO THE COUNTY OF CHESTER. FTELD BERMUDA DISTINCT,,, ,CHESTERFIELD, COLJN~. VIRGTN[A t COUNTY PROJ. F2-0002 CO. ::~I~E ~ f 04PR0201 DATE:: 12/8/03 / :~CALE: 1"-60' REV: ~J.N,: 2:1369-903 Technology DRAWN BY: A HANSON CHECK BY:M NAULTY TI M.HONS GROU" CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: February 25, 2004 Item Number: 8.D.6.b. Subiect: Acceptance of a Parcel of Land Along the North Right of Way Line of West Hundred Road from Trustees of The Crowdemc Trust County Administrator's Comments: //~_.F.~.o,J,J~ze,/x~.~ /'~~ County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.022 acres along the right of way line of West Hundred Road from Trustees of The Crowder Trust, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The Dedication of this parcel confo~xns to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: Yes -]No 00114 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALOING THE NORTH RIGHT OF WAY LINE OF WEST HUNl~RED ROAD FROM TRUSTEES OF THE CROWDER 'TRUST N Chesterfield Count~ Department of Utilities 1 I~ol eq~al~ 666~? ~et 000115 GPIN: 785653556700000 ClLES, ROBERT B ac MORRIS dAMES C., JR. SUBSTITUTE TRUSTEES 4920 W HUNDRED RD D.B. 2188 PG. 294 ac D.B, 3963, PG, 791 ,~ % CPIN: 785653792900000 ~ \ : STRICKLAND TI4OMAS M ac FLORINE ~ r,*a~'" Q,~r~.\ x..~..~..,.~j~/,,~, 0~. CPIN: 785653901900000 .' 4912 W HUNDRED RD [ ~-~ , , ~. [~;, s~,c~,~oM~ .. . DB ?. ~:~ ~%, " ,' ,'~ E 11 ~g E 117858~9 58 E 117880~5,17 .... X - .... / L7 L8 ~ ~ L5 N~ oF ~aACK RO~ ACRE ~ ACRE ACRE 'W. HUNDRED ROAD ~l~ S.R. 10 This survey was prepared without the benefit of a flue binder and may therefore not show all existing ea~ernent~ or other p~nent fact~ which may alf~'t the property. UNE TABLE UNE DIRECTION DISTANCE L1 S78.35'S4.'W 62.51° 1.2 S78'35'54.'W L3 S78'35'54.#W 62.09' L4 N11'38'31"W 1.5 S78'35'54.'W ~3.20' L6 S78'35'5~.#W 158.16' L7 S78'35'54.'W 62.51' L8 N46'16°15'W 18.28' L9 N63'O2'58'W 24.17' LIO N48*16'lS'W · 18.28' C/L OF ROAD (*NOTE*) GPIN: 785653463100001 CPS COMPANY CPIN: 785653~63100002 HCA REALTY INC CPIN: 7856534..63100003 CURRIN C F JR ac BETTY L CPIN: 785653463100004. HCA REALTY INC CPIN: 785653~63100005 CPS COMPANY 6O PLAT SHOWZNG 0.022 ACRES~ 0.0S2 ACRES AND 0.018 ACRES OF LANE) TO BE DEDICATED TO THE COUNTY OF CHESTEI:~F]:ELD SCALE IN FEET BERMUDA D[STR~CT~ CHESTERFIELD, COtJNTY V[RGZNZA I, =- ~.~o..,..~ I .""'ff~"" I z.,,.,~u... I T.,.o~o,y I O,~w, ,~:^.,,so, I C.~CK I II M. NONS GROUP ,116 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February25, 2004 Item Number: 8.D.6.c. Subiect: Acceptance of a Parcel of Land Along the West /~ight of Way Line of Otterdale Road from Donald F. Gobble and Virginia S. Gobble CounW Administrator's Comments: /'~¢:~,~.~¢a~ ¢::~ ~~ County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.117 acres alonG the west right of way line of Otterdale Road (State Route 667) from Donald F. Gobble and Virginia S. Gobble, and authorize the County Administrator to execute the deed. Summary of Information: This dedication is for Magnolia Green Subdivision. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Ri.qht of Way Manaqer Attachments: Yes ]No 00Oll7 VICINITY SKETCH ACCEPT:42~ICE OF A PARC. EL OF L~&ND ALONC~ THE WEST RIGHT OF WAY LINE OF OTrERDALE R_~DAD FROM DONALD F. GOBBLE AfqD VIRGINIA S. C~OBBLE / / / / / I , N S Chesterfield Count~ Department of Utilities I Iici O00X:I.S DONALD M, TYLER D.B. :7007 PG, 711 TAX ID NO,: 70867J$81400000 GRAPHIC DONALD F, OOBBLE AND WRqiNIA $. qOBBLE D,B, 1510 P~, ~ ~1 TAX ID NO.: I INCff ,~ $0 Fg£? VIR~,INIA $. GOBBLE D.8. I646 PG. 1699 TAX ID NC).: 7086734,35400000 .o ~,1 708673524100000 ,~ ,~ . ~1800 0 TTERDAL£ ROAD ~ ~ V~ ~ID~ VDO~ . ~ J65~ ro ~&c~ NO~E: . J~N E, SADLER / --~ ~ 2, ~lS PLAT REPRE~N~ A CURRENT FIELD SUR~ J, ALL IMPRO~MEN~ ARE NO~ ~0~. PLAT SHOF[ING 0.117 ACRE OF LAND TO BE DEDICATED AND A VARIABLE WIDTH VDOT SLOPE AND DRAINAGE EASEI~ENT ACROSS' THE PROPERTY"OF' DONALD F. GOBBLE & VIRGINIA S. GOBBLE MATOACA DISTRICT ~ CHESTERFIELD CO., VIRGINIA CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: February 25, 2004 Item Number: 8.D.7.a. Subject: Set a Public Hearing to Consider the Approval of a Ground Lease in Connection with Certificates of Participation Financing for Various Capital Improvement Projects County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board to set a public hearing date of March 10, 2004 to consider the approval of a ground lease to be entered into in connection with the planned Certificates of Participation financing for the Community Development Building, Chester House Rehabilitative Facility and Airport Hangar Space at the Chesterfield County Airport Summary of Information: On December 17, 2003 the Board approved a resolution which authorized the issuance of not to exceed $44.56 million principal amount of Certificates of Participation for the County Jail Replacement, the Community Development Building, the Emergency Systems Integration Project, the Financial/Human Resource System, Chester House Rehabilitative Facility and Airport Hangar Space at the Chesterfield County Airport. Preparer: Rebecca T. Dickson Title: Director, Budget and Management Attachments: --] Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: February 25, 2004 After analyzing current available funds and cash flow projections, staff has determined that the sale of Certificates of Participation for the Financial/Human Resource System is not required at this time. This project will continue to proceed with available lease/purchase proceeds and other funding sources. As a result, the issuance of Certificates of Participation is scheduled for March 2004 to finance the County Jail Replacement, the Community Development Building, the Emergency Systems Integration Project, the Chester House Rehabilitative Facility, and Airport Hangar Space at the Chesterfield County Airport. This item requests that the Board set a public hearing date of March 10, 2004 to consider the approval of a ground lease of real property which encompasses the Community Development Building site at the Chesterfield County Government Complex, the Chester House Rehabilitative Facility site at 11814 Chester Road, and Airport Hangar Space at the Chesterfield County Airport. Section 15.2-1800 of the Code of Virginia, 1950, requires that a public hearing be held prior to the leasing of real property owned by the County. With respect to the County Jail site at the Chesterfield County Government Complex, a ground lease for this site was executed as part of Certificates of Participation financing in 2003. Additional certificates will be issued under this existing ground lease; therefore no public hearing is required for this project. 000 .2 . CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of =3 Meetin~l Date: February 28, 2004 Item Number: 8.D.7.b. Subiect: Set Public Hearing Date to Consider FY05 Enhamcement Projects County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to set March 10, 2004, as a public hearing date to consider FY05 Enhancement ?roj ects. Summary of Information: The Virginia Department of Transportation (VDOT) Enhancement Program is intended to creatively integrate transportation facilities into the surrounding communities and the natural environment. Projects eligible for funding include pedestrian and bicycle facilities, pedestrian and bicycle educational/safety activities, scenic easement, historic site acquisition, scenic/historic highway programs, landscaping, historic preservation, rehabilitation of historic transportation buildings, preservation of abandoned railroad corridors, control/removal of outdoor advertising, archaeological planning and research, mitigation of water pollution and wildlife protection, and establishment of transportation museums. It is estimated that a $16 million enhancement fund will be available statewide this year for VDOT to carry out the program. Transportation Enhancement Projects are financed with 80% VDOT funds and a minimum 20% local match. The local match is usually provided from County funds, from others and/or by in- kind contributions. VDOT staff will evaluate project applications and make a recommendation to the Commonwealth Transportation Board for inclusion in the FY05-FY10 Virginia Transportation Six-Year Program. (Continued on Page 2) Preparer: R.J. McCracken Agen5 6 2 Attachments: Yes No Title: Director of Transportation CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of..~ Summary of Information: ~ontinued) The Board adopted an Enhancement Priority Project list last year for FY04 (attached). Unless VDOT is noted otherwise, all applications submitted last year will be reconsidered during this year's Enhancement process. Staff recommends the Board set a public hearing date to consider FY05 Enhancement Projects. Prior to the hearing, staff will provide a recommended FY05 Enhancement Priority Project list. At the public hearing, the Board will be asked to approve the FY05 Enhancement Priority Project list, confirm support for any new requests for enhancement funds by adopting a resolution of support that guarantees the local match, and designate funds for the match. Recommendation: Staff recommends the Board set March 10, 2004, as a public hearing date to consider FY05 Enhancement Projects, and authorize the advertisement for that hearing. District: Countywide OO03.23 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: February 25, 2004 Budqet and Mana.qement Comments: This request is to set a public hearing for March 10, 2004 to consider FY2005 road enhancement projects. The Board adopted an enhancement priority list last year and this list can be reconsidered during the FY05 enhancement process. Funds are available for the required matches in the general road improvements account. Preparer: Rebecca T. Dickson Title: Director, Bud.qet and Management 000 .24 CHESTERFIELD COUNTY FY04 ENHANCEMENT PROJECTS Priority Projects: Winchester Green Sidewalk and Landscaping - from Alcott Road to Tower Road Phase I of a $0.83M project Genito Road Streetlights - from Fox Chase Lane to Watercove Road Cogbill Road Sidewalk - from Meadowbrook HS to Meadowdale Library, Phase I of a $0.82M project Halloway Avenue Sidewalk - from Hickory Road to Matoaca Middle School, Phase Ill of $1.3M project Walton Park Road Sidewalk, between Watch Hill Road and North Woolridge Road, Phase II of a $1.1M project Other Projects: Point of Rocks Bike Trail on Enon Church Road - from Point of Rocks Park to Enon Ubrary, Phase I (preliminary engineering) of $1.3M project Cogbill Road Sidewalk, from School Board Facility to Hopkins Road Spirea Road Sidewalk - from Mountain Laurel Drive to Sunflower Lane Chesterfield Avenue Sidewalk Safety Improvements, Phase I Hickory Road Sidewalk - from Ravensbourne Drive to Woodpecker Road, Phase I of $1.2M project East River Road Sidewalk and Pedestrian Trail (RR RW to River) Westfield Road Sidewalk, between Sycamore Square Drive and Winterfield Road, Phase I of $1M project VSU Entrances Landscaping Route 10 Streetscaping (Courthouse Complex), between Centralia Road and Beach Road, Phase II Route 10/I-295 Landscaping Route 360 Landscaping, from Route 288 to Swift Creek Countywide Gateway Project Robious Road Streetlights, between Huguenot Road and Salisbury Road, Phase I Route 360 Streetlights, Old Hundred Road to Woodlake Village Parkway Dutch Gap Conservation Area Trail and Pedestrian Bridge Pocahontas State Park Perimeter Trail Powhite Parkway/Route 288 Sight & Sound Barriers, Phase I Estimated Cost $400,000 $50,000 $470,000 $350,000 $400,000 $240,000 $225,000 $50o,000 $300,000 $400,000 $900,000 $5OO,OOO $140,000 $67O,000 $50,000 $70,000 $220,000 $50,000 $200,000 $150,000 $340,000 $1,000,000 Local Match Appropriations $80,000 $1o,ooo $94,000 $70,000 $80,000 ATTACHMENT A 000 . 5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 25, 2004 Item Number: 8.D.7.c. Subject: Set Date for Public Hearing to Consider the Appropriation of up to $80,000,000 Associated with the Refunding of General Obligation Public Improvement Bonds and Adoption of a Resolution Authorizing the Refunding County Administrator's Comments: County Administrator: Board Action Requested: 1) Set March 10, 2004 as the date for a public hearing to consider the appropriation of up to $80,000,000 for the refunding of general obligation public improvement bonds and associated closing costs and 2) adopt the attached resolution authorizing the refunding Summary of Information: The County's financial advisor (Public Resource Advisory Group) has analyzed the County's outstanding general obligation debt and determined that it is favorable to issue refunding bonds in an amount not to exceed $80,000,000 to refinance selected maturities of Series 1991, 1997, 1998A, 2000, and 2001 general obligation public improvement bonds. The projected present value savings as a percentage of refunded par of 3.6% could result in an estimated present value savings of $2.4 million. The attached resolution authorizes and provides for the issuance, sale and delivery of refunding bonds, and delegates certain powers to the County Administrator with respect thereto. Staff requests that the Board of Supervisors set the public hearing date of March 10, 2004 to consider the appropriation for the refunding and associated closing costs and adopt the attached resolution. Preparer: James J. L. Ste,qmaier Title: Deputy County Administrator Management Services Attachments: Yes No HD&W DRAFT DATED FEBRUARY 19, 2004 A RESOLUTION AUTHORIZING AND PROVIDING FOR THE ISSUANCE, SALE AND DELIVERY OF AN ISSUE OF NOT TO EXCEED EIGHTY MILLION DOLLARS ($80,000,000) PRINCIPAL AMOUNT OF GENERAL OBLIGATION PUBLIC IMPROVEMENT REFUNDING BONDS, SERIES OF 2004, OF THE COUNTY OF CHESTERFIELD, VIRGINIA, FOR THE PURPOSE OF REFUNDING IN ADVANCE OF THEIR STATED MATURITIES A PORTION OF THE COUNTY'S GENERAL OBLIGATION PUBLIC IMPROVEMENT AND REFUNDING BONDS, SERIES OF 1991, A PORTION OF THE COUNTY'S GENERAL OBLIGATION PUBLIC IMPROVEMENT BONDS, SERIES OF 1997, A PORTION OF THE COUNTY'S GENERAL OBLIGATION PUBLIC IMPROVEMENT BONDS, SERIES A OF 1998, A PORTION OF THE COUNTY'S GENERAL OBLIGATION PUBLIC IMPROVEMENT BONDS, SERIES OF 2000, AND A PORTION OF THE COUNTY'S GENERAL OBLIGATION PUBLIC IMPROVEMENT BONDS SERIES OF 2001; FIXING THE FORM, DENOMINATION AND CERTAIN OTHER DETAILS OF SUCH BONDS; PROVIDING FOR THE SALE OF SUCH BONDS AND DELEGATING TO THE COUNTY ADMINISTRATOR CERTAIN POWERS WITH RESPECT THERETO; AUTHORIZING AND PROVIDING FOR THE PREPARATION AND DISTRIBUTION OF A PRELIMINARY OFFICIAL STATEMENT AND AN OFFICIAL STATEMENT RELATING TO SUCH BONDS; AND PROVIDING WITH RESPECT TO CERTAIN OTHER MATTERS RELATED THERETO. BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: SECTION 1. Findings and Determination. (a) Pursuant to Chapter 5 of Title 15.1 of the Code of Virginia, 1950, as then in effect, an election duly called and held in the County of Chesterfield, Virginia (the "County"), on November 8, 1988 and an Order of the Circuit Court of the County dated December 8, 1988, and pursuant to resolutions adopted by this Board on November 13, 1991 and November 27, 1991 (and readopted on December 11, 1991), respectively, there were authorized to be issued, sold and delivered the County's $82,610,000 principal amount of General Obligation Public Improvement and Refunding Bonds, Series of 1991, dated November 15, 1991 and maturing in varying principal amounts on July 15 in each of the years 1992 to 2007, both inclusive, and on July 15 in the year 2011 (the "Series of 1991 Bonds"). (b) Pursuant to Chapter 5 of Title 15.1 of the Code of Virginia, 1950, as then in effect, an election duly called and held in the County on November 5, 1996 and an Order of the Circuit Court of the County dated January 6, 1997, and pursuant to a resolution adopted by this Board on January 8, 1997, there were authorized to be issued, sold and delivered the County's $12,800,000 principal amount of General Obligation Public Improvement Bonds, Series of 1997, dated January 15, 1997 and maturing in varying principal amounts on January 1 in each of the years 1998 to 2011, both inclusive, and on January 1 in each of the years 2014 and 2017 (the "Series of 1997 Bonds"). 000127 444512.3 027031 RES -2- (c) Pursuant to Chapter 5.1 of Title 15.1 of the Code of Virginia, 1950, recodified effective December 1, 1997 as Chapter 26 of Title 15.2 of the Code of Virginia, 1950, an election duly called and held in the County on November 5, 1996 and an Order of the Circuit Court of the County, dated January 6, 1997, and pursuant to a resolution duly adopted by this Board on December 10, 1997, there were authorized to be issued, sold and delivered the County's $64,265,000 principal amount of General Obligation Public Improvement Bonds, Series A of 1998, dated January 15, 1998 and maturing in varying principal amounts on January 1 in each of the years 1999 to 2018, both inclusive (the "Series A of 1998 Bonds"). (d) Pursuant to Chapter 5.1 of Title 15.1 of the Code of Virginia, 1950, recodified effective December 1, 1997 as Chapter 26 of Title 15.2 of the Code of Virginia, 1950, an election duly called and held in the County on November 5, 1996 and an Order of the Circuit Court of the County, dated January 6, 1997, and pursuant to a resolution duly adopted by this Board on December 10, 1997, there were authorized to be issued, sold and delivered the County's $38,050,000 principal amount of General Obligation Public Improvement Bonds, Series of 2000, dated January 15, 2000 and maturing in varying principal amounts on January 15 in each of the years 2001 to 2020, both inclusive (the "Series of 2000 Bonds"). (e) Pursuant to Chapter 5.1 of Title 15.1 of the Code of Virginia, 1950, recodified effective December 1, 1997 as Chapter 26 of Title 15.2 of the Code of Virginia, 1950, an election duly called and held in the County on November 5, 1996 and an Order of the Circuit Court of the County, dated January 6, 1997, and pursuant to a resolution duly adopted by this Board on December 10, 1997, there were authorized to be issued, sold and delivered the County's $60,355,000 principal amount of General Obligation Public Improvement Bonds, Series of 2001, dated February 15, 2001 and maturing in varying principal amounts on January 15 in each of the years 2002 to 2021, both inclusive (the "Series of 2001 Bonds"). (f) Pursuant to Article 5 of the Public Finance Act of 1991 (Sections 15.2- 2643 through 15.2-2649, both inclusive, of the Code of Virginia, 1950, as now in effect), the County is authorized to issue refunding bonds to refund any or all of its bonds in advance of their stated maturities. (g) This Board deems it advisable and in the interest of the County to refund in advance of their stated maturities all or a portion of one or more of the outstanding maturities of the Series of 1991 Bonds, the Series of 1997 Bonds, the Series A of 1998 Bonds, the Series of 2000 Bonds and the Series of 2001 Bonds (the "Refunded Bonds"). (h) This Board deems it advisable and in the best interest of the County to authorize and provide for the issuance, sale and delivery pursuant to such Article 5 of the Public Finance Act of 1991 (Sections 15.2-2643 through 15.2-2649, both inclusive, of the Code of Virginia, 1950, as now in effect) of an issue of General Obligation Public Improvement Refunding Bonds, Series of 2004, for the purpose of refunding in ad'vance of their stated maturities all or a portion of the Refunded Bonds. SECTION2. Authorization of General Obligation Public Improvement Refunding Bonds. For the purpose of refunding in advance of their stated maturities all or a portion of the bonds described in Section 1, there are hereby authorized to be issued, sold and -3- delivered an issue of general obligation public improvement refunding bonds of the County in a principal amount not exceeding $80,000,000 to be designated and known as "General Obligation Public Improvement Refunding Bonds, Series of 2004" (the "Bonds"). The Bonds are to be issued pursuant to the provisions of Chapter 26 of Title 15.2 of the Code of Virginia, 1950 (the same being the Public Finance Act of 1991). SECTION 3. Approval of the Details and Sale of the Bonds. (a) The Bonds shall be dated such date and shall bear interest from their date payable on such date and semiannually thereafter, as shall be determined by the County Administrator. The Bonds shall mature and become due and payable on such date or dates not exceeding twenty (20) years from their date and in such principal amounts on each such date as shall be determined by the County Administrator. (b) (i) The Bonds shall be issued only in fully registered form. One Bond representing each maturity of the Bonds will be issued to and registered in the name of Cede & Co., as nominee of The Depository Trust Company, New York, New York ("DTC"), or in the name of such other nominee of DTC as may be requested by an authorized representative of DTC, as registered owner of the Bonds, and each such Bond shall be immobilized in the custody of DTC. DTC will act as securities depository for the Bonds. Individual purchases will be made in book-entry form only, in the principal amount of $5,000 or any integral multiple thereof. Purchasers will not receive physical delivery of certificates representing their interests in the Bonds purchased. (ii) Principal and interest payments on the Bonds will be made by the County by wire transfer to DTC or its nominee, Cede & Co., or such other nominee of DTC, as registered owner of the Bonds, which will in turn remit such payments to the DTC participants for subsequent disbursal to the beneficial owners of the Bonds. Transfers of principal and interest payments to DTC participants will be the responsibility of DTC. Transfers of such payments to beneficial owners of the Bonds by DTC participants will be the responsibility of such participants and other nominees of such beneficial owners. Transfers of ownership interests in the Bonds will be accomplished by book entries made by DTC and, in turn, by the DTC participants who act on behalf of the indirect participants of DTC and the beneficial owners of the Bonds. (iii) The County will not be responsible or liable for sending transaction statements or for maintaining, supervising or reviewing records maintained by DTC, its participants or persons acting through such participants or for transmitting payments to, communicating with, notifying, or otherwise dealing with any beneficial owner of the Bonds. So long as the Bonds are in book-entry only form, the County Treasurer will serve as Registrar and Paying Agent for the Bonds. The County reserves the right to designate a successor Registrar and Paying Agent for the Bonds if the Bonds at any time cease to be in book-entry only form. (c) The Bonds shall be subject to redemption at the option of the County prior to their stated maturities, in whole or in part at any time, on such dates and with such redemption premiums, if any, as shall be determined by the County Administrator. 0001; 9 444512.3 027031 RES -4- (d) In accordance with and subject to the provisions of the Detailed Notice of Sale of the Bonds, bidders may provide that all the Bonds shall be issued as serial Bonds or may provide that any two or more consecutive annual principal amounts shall be combined into one or more term Bonds. If the successful bidder designates principal amounts to be combined into one or more term Bonds, each such term Bond shall be subject to mandatory sinking fund redemption commencing on such date in the first year which has been combined to form such term Bond and continuing on such date in each year thereafter until the stated maturity date of that term Bond. The amount redeemed in any year shall be equal to the principal amount of serial Bonds that would otherwise have matured in such year. Bonds to be redeemed in any year by mandatory sinking fund redemption shall be redeemed at par and shall be selected by lot from among the Bonds then subject to redemption. The County, at its option, may credit against any mandatory sinking fund redemption requirement term Bonds of the maturity then subject to redemption which have been purchased and cancelled by the County or which have been redeemed and not theretofore applied as a credit against any mandatory sinking fund redemption requirement. (e) If any Bond (or any portion of the principal amount thereof in installments of $5,000) shall be subject to redemption and shall be called for redemption, notice of the redemption thereof, specifying the date, number and maturity of such Bond, the date and place or places fixed for its redemption and if less than the entire principal amount of such Bond is to be redeemed, that such Bond must be surrendered in exchange for the principal amount thereof to be redeemed and a new Bond or Bonds issued equalling in principal amount that portion of the principal amount thereof not to be redeemed, shall be mailed not less than thirty (30) days prior to the date fixed for redemption by first class mail, postage prepaid, to the registered owner of such Bond at his address as it appears on the books of registry kept by the Registrar for the Bonds. The Registrar shall not be required to exchange or transfer any Bond later than the close of business on the forty-fifth (45th) day next preceding the date fixed for redemption of such Bond or any portion thereof. If notice of the redemption of any Bond shall have been given as aforesaid, and payment of the principal amount of such Bond (or the portion of the principal amount thereof to be redeemed) and of the accrued interest payable upon such redemption shall have been duly made or provided for, interest on such Bond shall cease to accrue from and after the date so specified for redemption thereof. So long as the Bonds of any series are in book- entry only form, any notice of redemption will be given only to DTC or its nominee. The County shall not be responsible for providing any beneficial owner of the Bonds with notice of redemption. SECTION 4. Appointment of County Treasurer as Registrar and Paying Agentg Payment of Bonds; Books of Registry; Exchanges and Transfers of Bonds. (a) Appointment of Registrar and Paying Agent. The County Treasurer is hereby appointed Registrar and Paying Agent for the Bonds (hereinafter referred to as the "Registrar"). (b) Payment of Bonds. (i) At any time during which the Bonds shall be in fully registered form, the interest on the Bonds shall be payable by check mailed by the Registrar to the registered owners of the Bonds at their addresses as the same appear on the books of registry as of the record date for the payment of interest on the Bonds, and the principal of the Bonds shall be payable at the office of the Registrar; provided, however, that so long as the O00l.,.qO 444512.3 027031 RES -5- Bonds are in book-entry only form and registered in the name of Cede & Co., as nominee of DTC, or in the name of such other nominee of DTC as may be requested by an authorized representative of DTC, interest on the Bonds shall be paid directly to Cede & Co. or such other nominee of DTC by wire transfer. (ii) At any time during which the Bonds shall be in book-entry form, the principal of and interest on the Bonds shall be payable in accordance ,with the arrangements made with the depository for the Bonds. (iii) The principal of and interest on the Bonds shall be payable in such coin or currency of the United States of America as at the respective dates of payment is legal tender for public and private debts. Interest on the Bonds shall be calculated on the basis of a 360-day year consisting of twelve 30-day months. (c) Books of Registry; Exchanges and Transfers of Bonds. (i) At all times during which any Bond remains outstanding and unpaid, the Registrar shall keep or cause to be kept at its office, books of registry for the registration, exchange and transfer of the Bonds. Upon presentation at the office of the Registrar for such purpose, the Registrar, under such reasonable regulations as it may prescribe, shall register, exchange, transfer, or cause to be registered, exchanged or transferred, on the books of registry the Bonds as herein set forth. (ii) Any Bond may be exchanged at the office of the Registrar for a like aggregate principal amount of such Bonds in other authorized principal amounts of the same interest rate and maturity. (iii) Any Bond may, in accordance with its terms, be transferred upon the books of registry by the person in whose name it is registered, in person or by his duly authorized agent, upon surrender of such Bond to the Registrar for cancellation, accompanied by a written instrument of transfer duly executed by the registered owner in person or his duly authorized agent, in form satisfactory to the Registrar. (iv) All transfers or exchanges pursuant to this Section 4(c) shall be made without expense to the registered owners of the Bonds, except as otherwise herein provided, and except that the Registrar shall require the payment by the registered owner of any Bond requesting such transfer or exchange of any tax or other governmental charges required to be paid with respect to such transfer or exchange. All Bonds surrendered pursuant to this Section 4(c) shall be cancelled. SECTION 5. Execution and Authentication of Bonds; CUSIP Identification Numbers. (a) Execution of Bonds. The Bonds shall be executed in the name of the County by the manual or facsimile signatures of the Chairman and the Clerk of the Board of Supervisors, and the corporate seal of the Board of Supervisors shall be impressed, or a facsimile thereof printed, on the Bonds. (b) Authentication of Bonds. The County Administrator shall direct the Registrar to authenticate the Bonds and no Bonds shall be valid or obligatory for any purpose unless and until the certificate of authentication endorsed on such Bond shall have been manually 000 .3 . ~.~d512.3 027031 RES -6- executed by the Registrar. Upon the authentication of any Bond the Registrar shall insert in the certificate of authentication the date as of which such Bond is authenticated as follows: (i) if the Bond is authenticated prior to the first interest payment date, the certificate shall be dated as of the date the Bonds are delivered to and paid for by the initial purchasers thereof, (ii) if the Bond is authenticated upon an interest payment date, the certificate shall be dated as of such interest payment date, (iii) if the Bond is authenticated on or after the record date for the payment of interest on the Bonds and prior to such interest payment date, the certificate shall be dated as of such interest payment date and (iv) in all other instances the certificate shall be dated the date upon which the Bond is authenticated. The execution and authentication of the Bonds in the manner above set forth is adopted as a due and sufficient authentication of the Bonds. (c) CUSIP Identification Numbers. CUSIP identification numbers may be printed on the Bonds, but neither the failure to print any such number on any Bonds, nor any error or omission with respect thereto, shall constitute cause for failure or refusal by the successful bidder for the Bonds to accept delivery of and pay for the Bonds in accordance with the terms of its bid to purchase the Bonds. No such number shall constitute or be deemed to be a part of any Bond or a part of the contract evidenced thereby and no liability shall attach to the County or any of its officers or agents because of or on account of any such number or any use made thereof. SECTION 6. Tax Covenant. The County covenants and agrees to comply with the provisions of Sections 103 and 141-150 of the Internal Revenue Code of 1986 and the applicable Treasury Regulations promulgated thereunder throughout the term of the Bonds. SECTION 7. Sources of Payment of Bonds. The full faith and credit of the County shall be and is hereby irrevocably pledged to the punctual payment of the principal of and interest on the Bonds as the same become due. In each year while the Bonds, or any of them, are outstanding and unpaid, the Board of Supervisors is authorized and required to levy and collect annually, at the same time and in the same manner as other taxes in the County are assessed, levied and collected, a tax upon all taxable property within the County, over and above all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay when due the principal of and interest on the Bonds to the extent other funds of the County are not lawfully available and appropriated for such purpose. SECTION 8. Form of Bonds. The Bonds shall be in substantially the form set forth in Exhibit A with such necessary or appropriate variations, omissions and insertions as are incidental to their numbers, interest rates and maturities or as are otherwise permitted or required by law or this resolution. SECTION 9. Preparation and Distribution of Preliminary Official Statement and Preparation, Execution and Delivery of Official Statement; Preliminary Official Statement "Deemed Final" for Purposes of Securities and Exchange Commission Rule 15c2-12. (a) The County Administrator and other appropriate officials and employees of the County are hereby authorized and directed to prepare and distribute, or cause to be prepared and distributed, to prospective purchasers of the Bonds a Preliminary Official Statement relating to the Bonds. All actions taken by the officials, employees, agents and attorneys of the County with respect to the 000 .32 444512.3 027031 RES -7- preparation and distribution of such Preliminary Official Statement prior to the date hereof are hereby ratified and confirmed. (b) The County Administrator and other appropriate officials and employees of the County are hereby authorized and directed to prepare, or to cause to be prepared, a final Official Statement relating to the Bonds, such final Official Statement to be in substantially the form of the Preliminary Official Statement with the completion therein of the information with respect to the interest rates to be borne by the Bonds as specified by the successful bidder for the Bonds and other definitive details of the Bonds determined upon the sale of the Bonds to the successful bidder therefor. (c) The County Administrator is hereby authorized to execute and deliver to the representative of the purchasers of the Bonds the final Official Statement relating to the Bonds in accordance with the provisions of the Detailed Notice of Sale relating to the Bonds. (d) The Preliminary Official Statement shall be "deemed final" as of its date for purposes of Rule 15c2-12 promulgated by the Securities and Exchange Commission pursuant to the Securities Exchange Act of 1934 ("Rule 15c2-12") except for the omission of information permitted to be omitted by Rule 15c2-12. The County Administrator is hereby authorized to execute and deliver to the representative of the purchasers of the Bonds a certificate dated the date of the Preliminary Official Statement stating that the Preliminary Official Statement is deemed final by the County for purposes of Rule 15c2-12 as of its date. SECTION 10. Sale of Bonds. (a) There is hereby delegated to the County Administrator authority, without further action by the Board of Supervisors, to sell the Bonds authorized for issuance under this resolution in accordance with the provisions hereof at competitive sale at such price, plus accrued interest thereon from their date to the date of delivery thereof and payment therefor, and on such other terms and conditions as shall be provided in the Detailed Notice of Sale relating to the Bonds. The County Administrator is hereby authorized to cause to be prepared, published and distributed a Detailed Notice of Sale of the Bonds in such form and containing such terms and conditions as he may deem advisable, subject to the provisions hereof. In lieu of publishing the full text of the Detailed Notice of Sale of the Bonds in accordance with the provisions of the immediately preceding sentence, the County Administrator is hereby authorized to cause a Summary Notice of Sale of the Bonds in such form as the County Administrator shall approve to be published in The Bond Buyer on a date selected by the County Administrator. (b) The County Administrator is hereby authorized to receive bids for the purchase of the Bonds and, without further action by the Board of Supervisors, to accept the bid offering to purchase the Bonds at the lowest true interest cost to the County, computed in accordance with the provisions of the Detailed Notice of Sale; provided (i) that such bid is accompanied by a surety bond meeting the conditions specified in the Detailed Notice of Sale and is otherwise in conformity with the Detailed Notice of Sale and (ii) that the true interest cost to the County as specified in such bid is not in excess of four and one-half percent (4.50%). The County Administrator is hereby further authorized to determine, or to modify the provisions of this resolution with respect to, the dated date of the Bonds, the interest payment dates for the Bonds, the dates on which the Bonds shall mature and the principal amount of the Bonds 000 .33 ~.4a. 512.3 027031 RES -8- maturing on each such maturity date and to fix the rates of interest to be borne by the Bonds of each maturity as specified in the bid accepted by him in accordance with the immediately preceding sentence. (c) The County Administrator is hereby further authorized to execute and deliver to the purchasers of the Bonds authorized for issuance under this resolution a Continuing Disclosure Certificate evidencing the County's undertaking, to comply with the continuing disclosure requirements of Paragraph (b)(5) of such Rule 15c2-12 to the extent applicable to the Bonds. The County Administrator, the Director of Accounting and the County Attorney are hereby authorized to execute and deliver to the purchasers of the Bonds one or more certificates in the forms provided for in the Official Statement relating to the Bonds. SECTION 11. Authorization to Designate the Refunded Bonds for Redemption; Authorization to Select An Escrow Agent; Authorization to Enter into an Escrow Deposit Agreement; Authorization to Select a Verification Agent. (a) Subject to the sale and receipt of the proceeds of the Bonds, the County Administrator is hereby authorized to designate the Refunded Bonds for redemption on such date or dates as the County Administrator shall determine and is hereby further authorized to request the County Treasurer, as Registrar and Paying Agent for the Refunded Bonds, to cause the notice of the redemption of the Refunded Bonds to be given in accordance with the provisions of the proceedings authorizing the issuance of the Refunded Bonds. (b) The County Administrator is hereby authorized, in his discretion, to select a bank or trust company to serve, or the County may itself serve, as Escrow Agent, if necessary, and to deliver to such Escrow Agent or applicable County officials irrevocable written instructions to give notices, or to cause such notices to be given, in the name and on behalf of the County, to the holders of the Refunded Bonds of the redemption of such Refunded Bonds on the date fixed for the redemption thereof, such notices to be given in the manner and at the time or times provided in proceedings authorizing the issuance of the Refunded Bonds. (c) The County Administrator is hereby authorized, in his discretion, to execute and deliver an Escrow Deposit Agreement by and between the County and the Escrow Agent in such form as shall be approved by the County Administrator upon the advice of counsel (including the County Attorney or Bond Counsel), such approval to be conclusively evidenced by the execution of the Escrow Deposit Agreement by the County Administrator. (d) The County Administrator is hereby authorized to select a verification agent, if necessary, in connection with the refunding of the Refunded Bonds. SECTION 12. Authorization to Purchase Government Securities. The County Administrator is hereby authorized to execute, on behalf of the County, subscriptions for United States Treasury Obligations - State and Local Government Series, if any, to be purchased by the County in connection with the refunding of the Refunded Bonds. Such United States Treasury Obligations - State and Local Government Series, if any, so purchased shall be held by or on behalf of the County Treasurer or by the Escrow Agent under and in accordance with the provisions of any Escrow Deposit Agreement entered into in connection with the refunding of the Refunded Bonds. The County Administrator and the County Treasurer are hereby authorized 000 84 ~.~?.512.3 027031 RES -9- to enter into such purchase agreements, including forward supply agreements, if any, as shall be required in connection with the refunding of the Refunded Bonds providing for the purchase by or on behalf of the County in the open market of direct general obligations of, or obligations the payment of the principal of and interest on which are unconditionally guaranteed by, the United States of America. SECTION 13. Filing of This Resolution. The County Attorney is hereby authorized and directed to file a copy of this resolution, certified by the Clerk of the Board of Supervisors to be a tree and correct copy hereof, with the Circuit Court of the County of Chesterfield. SECTION 14. Invalidity of Sections, Paragraphs, Clauses or Provisions. If any section, paragraph, clause or provision of this resolution shall be held invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph, clause or provision shall not affect any of the remaining portions of this resolution. SECTION 15. Headings of Sections. The headings of the sections of this resolution shall be solely for convenience of reference and shall not affect the meaning, construction, interpretation or effect of such sections or of this resolution. adoption. SECTION 16. Effective Date. This resolution shall take effect upon its 000135 44~512.3027031 RES UNITED STATES OF AMERICA COMMONWEALTH OF VIRGINIA COUNTY OF CHESTERFIELD GENERAL OBLIGATION PUBLIC IMPROVEMENT REFUNDING BOND, SERIES OF 2004 EXHIBIT A REGISTERED No. R-__ INTEREST RATE: MATURITY DATE % __, 20__ REGISTERED OWNER: CEDE & CO. PRINCIPAL AMOUNT: DATE OF BOND: ,2004 REGISTERED $ CUSIP NO. The County of Chesterfield (hereinafter referred to as the "County"), a political subdivision of the Commonwealth of Virginia, for value received, hereby promises to pay to the Registered Owner (named above), or registered assigns, on the Maturity Date (specified above), unless this Bond shall have been duly called for previous redemption and payment of the redemption price shall have been duly made or provided for, the Principal Amount (specified above), and to pay interest on such Principal Amount on _, and semiannually on each ~ and thereafter from the date hereof or from the interest payment date next preceding the date of authentication hereof to which interest shall have been paid, unless such date of authentication is an interest payment date, in which case from such interest payment date if interest has been paid to such date, or unless such date of authentication is within the period from the sixteenth (16th) day to the last day of the calendar month next preceding the following interest payment date, in which case from such interest payment date if interest has been paid to such date, until the payment of such Principal Amount (each such date is hereinafter referred to as an interest payment date) at the Interest Rate (specified above) per annum, by check mailed by the Registrar hereinafter mentioned to the Registered Owner in whose name this Bond is registered on the books of registry kept and maintained by the Registrar, as of the close of business on the fifteenth (15th) day (whether or not a business day) of the calendar month next preceding each interest payment date; provided, however, that so long as this Bond is in book- entry only form and registered in the name of Cede & Co., as nominee of The Depository Trust Company ("DTC"), or in the name of such other nominee of DTC as may be requested by an authorized representative of DTC, interest on this Bond shall be paid directly to Cede & Co. or such other nominee of DTC by wire transfer. Interest on this Bond shall be calculated on the basis of a 360-day year consisting of twelve 30-day months. The principal of this Bond is payable upon presentation and surrender hereof at the office of the County Treasurer of the County in Chesterfield, Virginia (the "Registrar"). A-1 The principal of and interest on this Bond are payable in such coin or ct~rrency of the United States of America as at the respective dates of payment is legal tender for public and private debts. This Bond is one of a duly authorized issue of Bonds (herein referred to as the "Bonds") of the aggregate principal amount of Dollars ($ ) of like date and tenor herewith, except for n~amber, denomination, interest rate, maturity and redemption provisions, and is issued for the purpose of refunding in advance of their stated maturities certain previously issued general obligation bonds of the County, under and pursuant to and in full compliance with the Constitution and statutes of the Commonwealth of Virginia, including Chapter 26 of Title 15.2 of the Code of Virginia, 1950 (the same being the Public Finance Act of 1991), and a resolution duly adopted by the Board of Supervisors of the County under the Public Finance Act of 1991. The Bonds of the issue of which this Bond is one maturing on and after __, __ (or portions thereof in installments of $5,000) shall be subject to redemption at the option of the County prior to their stated maturities on or after , __ in whole or in part at any time, in such order as may be determined by the County (except that if at any time less than all of the Bonds of a given maturity are called for redemption, the particular Bond or portions thereof shall be selected by lot), at a redemption price equal to the principal amount thereof, together with the interest accrued on the principal amount to be redeemed to the date fixed for the redemption thereof. If this Bond is redeemable and this Bond (or any portion of the principal amount hereof in installments of $5,000) shall be called for redemption, notice of the redemption hereof, specifying the date, number and maturity of this Bond, the date and place or places fixed for its redemption and if less than the entire principal amount of this Bond is to be redeemed, that this Bond must be surrendered in exchange for the principal amount hereof to be redeemed and a new Bond or Bonds issued equalling in principal amount that portion of the principal amount hereof not to be redeemed, shall be mailed not less than thirty (30) days prior to the date fixed for redemption by first class mail, postage prepaid, to the Registered Owner of this Bond at his address as it appears on the books of registry kept by the Registrar for the Bonds. The Registrar shall not be required to exchange or transfer this Bond later than the close of business on the forty-fifth (45th) next day preceding the date fixed for redemption of this Bond or any portion hereof. If notice of the redemption of this Bond shall have been given as aforesaid, and payment of the principal amount of this Bond (or the portion of the principal amount hereof to be redeemed) and of the accrued interest payable upon such redemption shall have been duly made or provided for, interest hereon shall cease to accrue from and after the date so specified for redemption hereof. Subject to the limitations and upon payment of the charges, if any, provided in the proceedings authorizing the Bonds of the series of which this Bond is one, this Bond may be exchanged at the office of the Registrar for a like aggregate principal amount of Bonds of the series of which this Bond is one, of other authorized principal amounts of the same interest rate and maturity. This Bond is transferable by the Registered Owner hereof, in person or by his attorney duly authorized in writing, at the office of the Registrar but only in the manner, subject to the limitations and upon payment of the charges, if any, provided in the proceedings A-2 000 .37 ~.4~512.3 027031 RES authorizing the Bonds of the series of which this Bond is one, and upon the surrender hereof for cancellation. Upon such transfer, a new Bond or Bonds of the series of which this Bond is one, of authorized denominations and of the same aggregate principal amount, will be issued to the transferee in exchange herefor. The full faith and credit of the County are irrevocably pledged to the punctual payment of the principal of and interest on this Bond as the same become due. In each year while this Bond is outstanding and unpaid, the Board of Supervisors is authorized and required to levy and collect annually, at the same time and in the same manner as other taxes in the County are assessed, levied and collected, a tax upon all taxable property within the County, over and above all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay when due the principal of and interest on this Bond to the extent other funds of the County are not lawfully available and appropriated for such purpose. This Bond shall not be valid or obligatory unless the certificate of authentication hereon shall have been manually signed by or on behalf of the Registrar. It is hereby certified, recited and declared that all acts, conditions and things required to have happened, to exist and to have been performed precedent to and in the issuance of this Bond and the series of which it is one, do exist, have happened and have been performed in regular and due time, form and manner as required by law, and that this Bond and the Bonds of the series of which this Bond is one do not exceed any constitutional or statutory limitation of indebtedness. IN WITNESS WHEREOF, the County, by its Board of Supervisors, has caused this Bond to be executed by the manual or facsimile signature of the Chairman of such Board; a facsimile of the corporate seal of such Board to be imprinted hereon, attested by the facsimile signature of the Clerk of such Board; and this Bond to be dated ,2004. [SEAL] Attest: Clerk of the Board of Supervisors Chairman of the Board of Supervisors proceedings. CERTIFICATE OF AUTHENTICATION This Bond is one of the Bonds delivered pursuant to the within-mentioned Date of Authentication: A-3 County Treasurer, as Registrar O00:1. 35 444512.3 027031 RES unto ASSIGNMENT For value received, the undersigned hereby sell(s), assign(s) and transfer(s) (Please print or type name and address, including postal zip code, of transferee) PLEASE INSERT SOCIAL SECURITY OR OTHER TAX IDENTIFYING NUMBER OF TRANSFEREE: the within Bond and all rights thereunder, and hereby irrevocably constitutes and appoints , attorney, to transfer such Bond on the books kept for the registration thereof, with full power of substitution in the premises. Dated: Signature Guaranteed: NOTICE: Signature(s) must be guaranteed by a member firm of The New York Stock Exchange, Inc. or a commercial bank or trust company. (Signature of Registered Owner) NOTICE: The signature above must correspond with the name of the Registered Owner as it appears on the front of this Bond in every particular, without alteration, enlargement or any change whatsoever. A-4 000 .39 444512.3 027031 RES CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 25, 2004 Item Number: 8.D.8. Subiect: Recognizing Specialist Daniel Allen Nelson, United States Army, for His Contributions to "Operation Iraqi Freedom" County Administrator's Comments: County Administrator: Board Action Requested: Mr. King requested that the attached resolution be adopted. Summary of Information: This resolution is in recognition of Specialist Daniel Allen Nelson's courage and sacrifice while contributing to ~0peration Iraqi Freedom." Preparer: Lisa Elko Title: Clerk to the Board Attachments: Yes ~-~ No 000~.40 RECOGNIZING MR. DANIEL ALLEN NELSON FOR HIS CONTRIBUTIONS TO ~OPERATION IRAQI FREEDOM" WHEREAS, America's military forces, in conjunction with coalition forces from several other nations, on the orders of the President of the United States of America, removed the Iraqi dictator Saddam Hussein and his regime from power; and WHEREAS, this military operation, named "Operation Iraqi Freedom," was conducted to free the people of Iraq from years of tyranny and to make the United States, and the world, safer; and WHEREAS, this war reminded Americans, and the world, that freedom and liberty are guarded daily by the men and women of the United States armed forces; and WHEREAS, some of these military personnel call Chesterfield County home; and WHEREAS, these Chesterfield County residents answered the call to duty honorably and without hesitation and are serving at posts and bases around the world, at sea, and wherever they are needed; and WHEREAS, this Board of Supervisors supports the President and our troops, and commends all the members of the United States military for their daily dedication to duty and to keeping America strong and free; and WHEREAS, the families of these military men and women also bear great sacrifice and uncertainty in the absence of their loved ones serving in far-off lands, usually for tours of duty lasting months or even years; and WHEREAS, it is appropriate to recognize the courage and sacrifice of our active duty military members and their families; and WHEREAS, Specialist Daniel Allen Nelson, United States Army is one of the courageous Americans who answered the call to duty in "Operation Iraqi Freedom." NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes the sacrifice and courage of Specialist Daniel Allen Nelson, expresses its gratitude to him for making the world a safer place for freedom-loving people everywhere, and wishes our servicemen and women, wherever they may be serving, a safe tour of duty and speedy return to Chesterfield County upon completion of their service elsewhere on behalf of the nation. 000 .4 [ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: February 25, 2004 Item Number: 8.D.9.a. Subiect: Transfer $300 from the Matoaca District Improvement Fund to the Chesterfield County School Board to Purchase a Digital Camera for The School Newspaper at Matoaca Middle School County Administrator's Comments: County Administrator: ~ Board Action Requested: Transfer $300 from the Matoaca District Improvement Fund to the Chesterfield County School Board to Purchase a Digital Camera for The School Newspaper at Matoaca Middle School Summary of Information: Supervisor Humphrey has requested the Board to transfer $300 from the Matoaca District Improvement Fund to the Chesterfield County School Board for the school newspaper at Matoaca Middle School. The requested funds will be used by the School Board to purchase a camera for the newspaper's use. The County can legally transfer public funds to the School Board to pay operating expenses and to purchase capital equipment and supplies used for public school programs. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Title: Director, Budget & Mana.qement 0425:64373.1 Attachments: ¥CS No 05/22/1BB9 07:14 884-598-3136 MAIUAUA MI~ULC ~UMUL ~ DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the Cou try can consider a request for funding with District Improvement Funds. Completin4 and signing this form does not mean that you will receive funding or that theC&tunty can legally consider your request, Virginia law places substantial restrictions o I the authority of the County to give public funds, such as District Improvement unds, to private persons or organizations and these restrictions may preclude the ounty's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? · De.s.cribe. n detail the ~[unding request and how the money, if approved, will be spent, Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380. MC) 000 .43 FEB-l?-2004 14:55 804 598 3136 P.02 o 07:14 884-598-3136 MATOACA MIDDLE SCHOL If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Yes Yes Yes Page 2 No No Signature of applicant, If V'o: ' are signing on behalf of an organization ~je J must be the president, vice-president, ch ai man/director or 2;,(.--~ _..~~ii, ce-chgh~rtrlii~an of the or aniza/ion,1 Title (if signing on behalf of arm ~ganization) Printed Name 0407:23380,1 FEB-l?-2004 14:55 804 590 3136 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: February 25, 2004 Item Number: 8. D.9.b. Subiect: Transfer of District Improvement Funds to the Chesterfield County School Board for Post Prom Celebrations County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $1800 from the Bermuda District Improvement Fund, $2300 from the Clover Hill District Improvement Fund, $1800 from the Dale District Improvement Fund, $2300 from the Matoaca District Improvement Fund, and $2300 from the Midlothian District Improvement Fund to the Chesterfield County School Board for drug and alcohol free post-prom celebrations subject to the conditions described below. Summary of Information: Each Supervisor has requested the Board to transfer funds from their respective District Improvement Fund to the Chesterfield County School Board for drug and alcohol free post-prom celebrations at various local area high schools. The requested amounts from each fund are as follows: Bermuda: $1,000 for Thomas Dale High School, $500 for L.C. Bird High School, $200 for Chesterfield Community High School and $100 for the Maggie L. Walker Governor's School Tot&l~ $1800 Preparer: Rebecca T. Dickson Attachments: Title: Yes [--] No Director, Budget and Manaqement 0425:64354.1 #O00145 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Clover Hill: $1,000 for Monacan High School, $1,000 for Clover Hill High School $200 for Chesterfield Community High School and $100 for the Maggie L. Walker Governor's School Tot&lg $2300 Dale: $1,000 for Meadowbrook High School, $500 for L.C. Bird High School, $200 for Chesterfield Community High School and $100 for the Maggie L. Walker Governor's School Totals $1800 Matoaca: $1,000 for Manchester High School, $1,000 for ~atoaca High School, $200 for the Chesterfield Community High School and $100 for the Maggie L. Walker Governor's School Tot&l~ $2300 Midlothian: $1,000 for James River High School, $1,000 for Midlothian High School, $200 for the Chesterfield Community High School and $100 for the Maggie L. Walker Governor's School Tot&l~ $2300 A portion of this request is from the Maggie L. Walker Governor's School, which is located in Richmond and includes 200 Chesterfield County students. Since the Governor's School is a regional public school facility and is legally independent of the Chesterfield County School Board, the School Board will have to take action to authorize the transfer of the total $500 payment to the Governor's School. Accordingly, if the Board of Supervisors approves the transfer of the funds to the School Board, the money cannot be given to the Governor's School unless the School Board also takes action to approve the transfer to the Governor's School. The remaining requests for funds originally came from each school's PTSA or Prom Committee. The County is not legally authorized to transfer funds to these organizations or committees. The County is authorized to transfer funds to the School Board but only if the transfer is contingent on the money being placed in capital projects or school operating accounts to be applied to appropriate school-funded post-prom activities. The school system must also write checks directly to vendors who will be supplying goods or services to post-prom events. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. 000 46 De. hei DISTRICT IMPROVEMENT FUNDS This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. o What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to ap~ication.) . . __ ~ ' ' What i~ thereof funding you are seeking? Describe in detail the funding request and , -, /~ , h~w./h,(} ~oney,..i.f a~pprov_ed, will be_spen~t. Is any County Department involved in the project, event or program for which you are seeking funds? ~ C) If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? · 0407:233801 FEB 10 2004 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Yes No Yes f No Yes _ ~ No Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- organization. Title (if signing on behalf of an organization) Printed Name 0407:23380. l 000i48 I~ ~ e,~ ~ DISTRICT IMPROVEMENT FUNDS \~ ®=~- ~ APPLICATION must bo complotod and si~nod boforo tho Countg can considor a roquost for fundin~ ~ith District Improvemont Funds. Compl~tin~ and si~nin~ this form doos not mean that ~ou ~ill roceiue fundin~ or that tho CounW can consider ~our roquost. Virginia la~ placos substantial rostrictio~s on tho authoriW of the GounW to ~iwe public funds, such as ~istrict Impro~om~nt Funds, to porsons or organizations and thoso roslrictions ma~ pr~cludo tDo CounW's Board of Suporwisors from owon considorin~ ~our roquost. What is the name of the applicant (person r,r ~r,~,~;~, On~ making this ~:, request? If an organization is the applicant, what is the nature and purpose of the organization? (Aisc attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? Describe in detail the funding request and how the money, if approved, will be spent. :'5'Te' Z)~. xr/'-£. Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other /~.r,';'~./i'.r"~_q '/Z~.',,',~ -',~', ...... individuals or organizations will provide ~,~.,.-' .../,,~_~_~ the remainder of the funding? 0407:233g0.1 oool4s Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes No Yes ~ No Yes X' No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organizatio,~. Signature ~1 Title (,, signing on behalf of an /~~~ org ni~ti ) Pr~ted Name - 0407:23380. l FE8-22-2004 14:4b MRIUH~H HIbM DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions or~ the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organizetlon's most recent articles of incorporation and/or bylaws to application.) /, /- What is the amount of funding you are seeking? 1000. oO Describe in detail the funding request and h_ow the money, ir.f approved, will be spent. Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund ,/our activity or program, what other individuals or organizations will provide the remainder of the funding? FEB-12-2004 1~:30 FEB-12-2004 25:0? 804 5903022 99Y. 000 .51 P. 02 FEB-12-2004 14:46 MRTORCR HIGH SCHOOL Page 2 o If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mall address of the applicant? Yes No Yes No Yes No Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of the organization. Signature Title lif sigffing on vr cr print~ Nam~ Date 997. 000 .5; TOTRL: P. ~3 TO~RC=P. 03 P. 03 FE~--l~-04 FRI 01:18 PM MI~LO H.S. F~-B-i~2004 11:55 FROM CHESTERFIELD Co,~dmin, TO P. 03/04 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with Distriot Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to g~ve public funds, suoh as District improvement Funds, to private persons or organizatiorts and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, whet is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporatiolq and/or bylaws to What is the amount of funding you are seeking? · · il the funding request Descrt?eind~a i, approved, wiilbespent. Is any County Department involved in the project, event or program for which you are seeking funds? P/407:233BO. l · will not fully fund If this request for funding ..... ... individuals or organizations wm p~uv,~.. ,~, the remainder of the funding? ~.&~ 000153 FEB-13-2004 1~: lB9 92~. P. 02 11:36 FROM CHESTERFIELD Co.Admtn. TO 93?82450 P.04/04 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? is the organization taX-exempt? What is the address of the applicant making this funding request? No Yes __ Yes _~~ No __ Yes __ No __ What is the telephone number, fax number, ~ ~. d[--_~_~t~ c{~.~__. e. mail address of the applicant? . . '~ Signature of applicant. If you are signing on behalf of an organization you must be the president, viee-president, ohairrnanldlre(~tor or vice-chairman of the org,anlzat|on. Signature Title (if signing on bahai{ of an organization} Printed Name Date 0407:233~0,1 O001S4 ~0 'd ~gG 68~ 86£ ~08 C£:~ ~00~-~-8B~ DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request_ Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization} making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? Describe in detail the funding request and, , ___ . _ how the money, if approved, will be spent. Is any County Department involved in the project, event or program for which you are seeking funds? '6. If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 00015S £0'B ~96 68P~ 8&£ P08 C£:~ P00~-~-EBB Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt7 What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Yes No ~. Yes c.~S. No Yes No qq- oB Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- Signature Title {if signing on behalf of an organization) .~ ~f'~dL~~ Printed Name 0407:23380.1 000!56 DISTRICT IMPROVEMENT FUNDS APPLICATION 2004 This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictior~s on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to What is the amount of funding you are seeking? Describe in detail the funding request and ...h~c~w the r/~one, yz if a,p. proved~_,will~ be spent. m Y W, project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380. 000].57 Page 2 o If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? What is the address of the applicant making this funding request? Yes What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant, if you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Signature Title (if signing on behalf of an organization) Printed Name 000158 DISTRICT IMPROVEMENT FUNDS This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant {person or orgc, nizetion) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? Describe in detail the funding request and __ how the money, if approved, will be spent. 'fi)to Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380 1 FEB-20-2004 88: 3~ 8042723926 99X P. 02 82/18/2883 88:11 8842723926 BON AIR BAPTISTCHURC Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit7 Is the organization tax-exempt? Yes No Yes v'" No___ Yes v-"' No What is the address of the applicant making this funding request? What is the telephone number, fax number, ~q~.~-.~ , aqq e-mail address of the applicant? _Yc,kbmc~Oc~-. (~ c.30t. C..O,'V~ __ Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Signature ~'i{le lit signing on behalf of an organization) Printed Name 0407 2)350. 000160 FEB-10-2004 08:35 8042723926 997, P.03 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? Clover Hill High School (CHHS) Post Prom If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) CHHS Po.._qt ...... of parent volunteers whose purpose is s]~ohn] ~n~ ~r~g-free_ celebration after the teenagers of CHHS. In support of our goal, drug and alcohol awareness for the parents What is the amount of funding you are seeking? P~nm C~mmittee is to provide a safe, prom for the we also provide of CHHS students and the community at large. $1,000.00 ~ a Describe in detail the funding request and how the money, if approved, will be spent. We ~-¢q,~.~-_ this a.~.~.~t our organi~~ ~.,~h ~h= $? ~nn fin ~e-~l by Robious Sports a~_~_d_Fitne~ Center for for our post prom celebration. See also submitted with this application. Is any County Department involved in the project, event or program for which you are seeking funds? ~o funding to fee charged rengal o_f_%heir facility "Background Information" If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? Parent an~ community sales b~s~ness donajlions, grants and ticket 000161 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes No Yes × No Yes × No X What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Clover ~Jll High School Post Prom Committee, c/o Debra Navratil, 5710 Maple Brook Drive, Midlothian, VA 23112 Debra NavIatil (Phone)739-5789 (email) Navsrus@comcast.net Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chair.man of the organization. // S~gnature do - oj Title (if signing on behalf of an organization) Printed Name 000162 DISTRICT IMPROVEMENT FUNDS APPLICATION 2004 This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organizatiun) making this, [unding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) J U ~' ~J What is the amount of funding you are seeking? Describe in detail the funding request and how the money, if approved, will be spent. i Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 1") 0 t'11 t::.'1 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? What is the address of the applicant making this funding request? Yes ~ (- PT%A~ No v/ Yes ¢" No Yes v/ No What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. ~ignatu~e . ' Title (if si¢ing on behalf of an organization) Printed Name 000164 DISTRICT IMPROVEMENT FUNDS APPLICATION FEB - 9 2004 This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? Describe in detail the funding request and how the money, if approved, will be spent. s any County Department involv~in the -v~ project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes No Yes ~/ No Yes ~ No o What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. !f y~'~-~g on behalf of an organization you must be~ the president, vice-president, chairman or/vice- chairman of the organi~a~tion. Signature Title (if signing on behalf of an organization) Printed Name 000166 DISTRICT IMPROVEMENT FUNDS APPLICATION FEB - 9 004 This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? Describe in detail the funding request and how the money, ' ' ~f approved, wdl, be spent. Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? T'i ck_e+ 00016'2 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes No v/f Yes V/ No Yes V// No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Signature Title (if signing on behalf of an organization) Printed Name 0407:23380.1 oooa.68 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: February 25, 2004 Subiect: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Item Number: 10.A. Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 03-0066 Adam's Park Phase 1 Avon Associates, LLC Lyttle Utilities Wastewater Improvements - Dale $3,000.00 Preparer: Craig S. Bryant Title: Director of Utilities Attachments: ---]Yes No ~)00169 Agenda Item February 25, 2004 Page 2 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 03-0068 Charter Colony - Mallory Village B. B. Hunt, LLC Rhyne Contractors, Incorporated Water Improvements - Wastewater Improvements - Matoaca $88,030.25 $206,195.45 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 03-0104 Charter Colony - Armistead Village, Section A B. B. Hunt, LLC Rhyne Contractors, Incorporated Water Improvements - Wastewater Improvements - Matoaca $127,289.00 $57,337.50 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 03-0141 Charter Colony - Clayborne Village, Section A B. B. Hunt, LLC Rhyne Contractors, Incorporated Water Improvements - Wastewater Improvements - Matoaca $53,879.75 $94,029.80 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 03-0260 Sommerville Court (14330) Katherman Midlothian Child Development Katherman Investments Incorporated Bookman Construction Company Water Improvements - Midlothian $11,600.00 0o0i?0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: February 25, 2004 Item Number: 10.B. Subject: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Fund, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Preparer: Lane B. Ramsey Title: County Administrator Attachments: Yes ~ No 00017 _. BOARD MEETING DATE 07~1~3 11/25/03 11/25/03 11/25/03 11125/03 11/25/03 11/25/03 11/25/03 11/25/03 11/25/03 CHESTERFIELD COUNTY GENERAL FUND BALANCE February 25, 2004 DESCRIPTION FY2004 Budgeted Beginning Fund Balance Designate excess revenue (County) for non-recurring items in FY2005 Designate excess expenditures (County) for non-recurring items in FY2005 Designate excess expenditures (Schools) for non-recurring items in FY2005 Designate excess expenditures (Schools) for non-recurring items in FY2004 FY03 Results of Operations - Police for use in FY2004 FY03 Results of Operations - Fire for use in FY2004 FY2004 FY03 Results of Operations - MH/MR/SA for use in FY2004 FY03 Results of Operations - Projected CSA Shortfall for use in FY2004 AMOUNT (102,908) (3,133,048) (456,699) (349,922) (100,000) (lOO,OOO) (lOO,OOO) (43,000) (156,000) BALANCE $42,264,186 $42,161,278 $39,028,230 $38,678,308 $38,221,609 $38,121,609 $38,021,609 $37,921,609 $37,878,609 $37,722,609 O00 L7 Board Meeting Date CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT February 25, 2004 Description FOR FISCAL YEAR 2002 BEGINNING JULY 1, 2001 4/4/2001 FY02 Budgeted Addition 4/4/2001 FY02 Capital Projects 7/25/2001 County's Master Plan Update 9/26/2001 Video equipment for Circuit and General District Courts 10/24/2001 360 West Corridor Plan 11/14/2001 Building Improvements (County Administration) 11/14/2001 Security Enhancements (MH/MR and County Administration) 2/27/2002 Consultant study to develop revitalization/ development strategy for the Cloverleaf Mall Area 4/24/2002 Settlement of the Route 10 widening condemnation lawsuit with Heritage Chevrolet 4/24/2002 Government Center Parkway Project - partial funding ($1.25 million project) FOR FISCAL YEAR 2003 BEGINNING JULY 1, 2002 4/10/2002 FY03 Budgeted Addition 4/10/2002 FY03 Capital Projects 8/28/2002 Purchase land for athletic facilities at Spring Run Elementary School, closing costs, and environmental assessment FOR FISCAL YEAR 2004 BEGINNING JULY 1, 2003 4/9/2003 4/9/2003 7/23/2003 10/8/2003 FY04 Budgeted Addition FY04 Capital Projects National search for a developer to revitalize the Cloverleaf Mall area Debris pick-up program due to Hurricane lsabelle Amount 8,800,000 (7,579,700) (85,0O0) (90,O00) (70,000) (170,000) (107,000) (50,000) (250,000) (75,000) 8,600,000 (7,277,800) (140,000) 9,354,000 (8,559,300) (44,000) (1,000,000) Balance 9,988,012 2,408,312 2,323,312 2,233,312 2,163,312 1,993,312 1,886,312 1,836,312 1,586,312 1,511,312 10,111,312 2,833,512 2,693,512 12,047,512 3,488,212 3,444,212 2,444,212 000173 000~.74 Prepared by Accounting Department January 31, 2004 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began 04/99 06/99 1/01 03/01 04/01 11/00 09/01 03/03 APPROVED AND EXECUTED Description Public Facility Lease - Juvenile Courts Project School Copier Lease #1 - Manchester High School Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Telephone System Upgrade School Copier Lease #2 - Manchester High School School Copier Lease #3 - Chester Middle School School Server Lease Certificates of Participation - Building Construction, Expansion and Renovation TOTAL APPROVED AND EXECUTED Original Amount SI6,100,000 43,587 13,725,000 1,222,411 20,268 2O,268 278,372 6,100,000 $37,509,906 Date Ends 11/19 05/04 11/21 03/05 O3/06 09/05 07/05 11/23 Outstanding Balance 01/31/04 $12,880,000 3,478 11,885,000 232,795 9,967 7,845 113,886 6,100,000 $31,232,971 PENDING EXECUTION Description Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Approved Amount $44,560,000 000 .75 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: February 25, 2004 Item Number: 10.C. Subiect: Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator':~ Board Action Requested: Summary of Information: Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: Ycs -]No 0003.76 0 O0017S :~ooo~so :~000~8~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: February 25, 2004 Item Number: 16. Subject: Public Hearing to Consider the Effects of MtBE on the County's Public Water Supply County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to consider the staff recommendations attached to the item as Exhibit A. Summary of Information: In response to concerns raised by Mr. Richard Page, a County citizen, staff reported to the Board on November 12 the status of MtBE levels in Lake Chesdin and the potential health impacts of MtBE. During that meeting, Mr. Page reiterated his concerns to the Board and requested that the Board consider banning ~two-stroke" engines, some of which expel small amounts of MtBE, from operating on Lake Chesdin. In response to those concerns, the Board scheduled a public hearing and requested staff to prepare a report and recommend what action, if any, the Board should take with regard to MtBE. Recommendations and a report are attached. MtBE is a gasoline additive, which has been used in recent years to decrease air pollution. While it has been successful in reducing air pollution, it has, itself, become a water pollutant when present in significant quantities. The United States EPA is studying the effects of MtBE and has established an advisory level of between 20-40 parts per billion as a level at which the substance can be tasted and smelled, but the EPA has not yet established a level for MtBE that would represent a health concern. A small number of states have established their own acceptable MtBE levels for health purposes, which range betweenl3 parts per billion and 200 parts per billion. A chart summarizing these levels is part of the attached Preparer: Joan Salvati Title: Water Quality Administrator Attachments: Yes ~ No 000~.~2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 report. Quarterly testing at Lake Chesdin, which has been performed since 1998, has never produced an MtBE level in treated drinking water any higher than eight parts per billion, and over the past two years, testing has not revealed MtBE at a level high enough to be detected, which means its level has been below five parts per billion. These MtBE levels are well below levels established by any state as representing a healt~ risk. 000:1.S3 '"' 0 0 cm o~ <:~ 000~84 COUNTY OF CHESTERFIELD VIRGINIA MEMO TO: FROM: DATE: RE: Honorable Members of the Board of Supervisors Lane B. Ramsey, County Administrator Steven L. Micas, County Attorney ~ February 18, 2004 Regulation of Motorboats on Lake Chesdin In conjunction with the February 25, 2004 public hearing on the effects of MtBE on the County's water supply, I am writing to explain the options available for regulating the use of motorboats with "two-stroke" engines, which expel MtBE on Lake Chesdin. Authority of the Appomattox River Water Authority (ARWA). The land on which the water of Lake Chesdin is impounded is owned by ARWA. ARWA has the inherent authority to regulate recreational activity on the Lake and may prohibit the use of motorboats with "two- stroke" engines from being used on the Lake through the use of criminal trespass laws. Although a number of landowners have been granted license agreements which allow them to build docks and engage in recreational boating activity on the Lake, those agreements do not preclude ARWA from prohibiting a certain type of boat, such as motorboats using "two-stroke" engines, from being used on the Lake. Authority of the County. Counties have statutory authority to adopt regulations to prevent water pollution on water sources which they own, operate and control. Va. Code § 15.2- 2109. However, since the County does not own, operate or control Lake Chesdin, the Board does not have independent authority to adopt regulations prohibiting the operation of motorboats using "two-stroke" engines on Lake Chesdin. The Board may, however, pass a resolution requesting the State Department of Game and Inland Fisheries (DGIF) to adopt a safety regulation prohibiting the operation of such boats. 1 If DGIF adopts such a regulation, DGIF 1 The current County ordinance restricting boat speed, boats expelling exhaust directly into the atmosphere, and boat operation near or on the Lake Chesdin dam were adopted using the same procedure requiring DGIF approval. 000185 Honorable Members of the Board of Supervisors Lane B. Ramsey, County Administrator February 18, 2004 Page 2 would enforce the regulation as well. ARWA would not have to adopt a similar resolution. However, the restriction would only go into effect if DGIF chose to adopt it, and we can expect DGIF to consider strongly the views of ARWA since it is the owner of the Lake. 0505:64357.1 000186 Report on Methyl Tertiary Butyl Ether (MtBE) February 2004 Department of Health Office of Water Quality 000:1.87 Executive Summary The Board has asked staff to review the potential implications upon the County's water supply of the existence of methyl tertiary butyl ether (MtBE) in Lake Chesdin. The Office of Water Quality and the Department of Health have worked together on this effort and have developed the findings listed below. Findings Current levels of MtBE in both Lake Chesdin and Swift Creek Reservoir are below the Environmental Protection Agency's Drinking Water Advisory (for taste and odor) of 20 to 40 parts per billion. Since Appomattox River Water Authority began testing treated drinking water in 1998, all MtBE test results of treated drinking water have been below 10 parts per billion. EPA has not established a drinking water standard for MtBE, but has placed the substance on a list of candidate contaminants. By so doing, major public water suppliers are now required to conduct monitoring for MtBE and report the results to EPA. Both the Swift Creek Water Treatment Plant and the Appomattox River Water Authority have complied with this requirement. In the absence of an EPA standard for MtBE, many states have adopted their own statewide standards. Some states have chosen to adopt drinking water standards for MtBE, while others have established a groundwater standard used to determine the level of clean up required from gasoline leaks. Both types of standards are enforceable. Still other states have adopted advisory or guidance levels for MtBE. The primary basis for such standards has been new or existing health risk studies. The levels of MtBE found in tests on treated drinking water conducted by Appomattox River Water Authority have been lower than the levels established by any state as a health risk for MtBE. } A review of the scientific literature on the human health effects of MtBE indicates that there is no clear consensus that is related to specific health effects. O00 L SS Report on MtBE I. Background As requested by the Board of Supervisors, staff conducted research on Methyl Tertiary Butyl Ether (MtBE), an oxygenate found in gasoline. Concern was raised about the potential health effects of the existence of MtBE in Lake Chesdin, which serves as one of the County's principle sources of drinking water. This concern prompted a citizen to request the County to recommend that the Appomattox River Water Authority eliminate watercraft with two-stroke engines on Lake Chesdin. Office of Water Quality (OWQ) staff inventoried other states to determine what, if any, standards have been established for MtBE and the basis for those standards. OWQ staff also reviewed data compiled by the Appomattox River Water Authority (ARWA) on concentrations of MtBE in Lake Chesdin. At the same time, the Health Department reviewed the findings of several scientific organizations on the potential human health impacts of MtBE. The result of this combined research is presented in this report. II. History of the Use and Regulation of MtBE Amendments to the Clean Air Act, promulgated in 1990, required that "reformulated gasoline" contain at least two-percent oxygen. The addition of oxygen results in cleaner burning fuel and has significantly reduced carbon monoxide and ozone emissions. While there are a number of products that oxygenate gasoline, the one that has been used the most is MtBE. The other major alternative oxygenate is ethanol. During the past several years, a growing number of water- monitoring studies have detected MtBE in both ground and surface water sources. Due to rising concern about potential health risks, the Environmental Protection Agency (EPA) has taken several actions. In 1997, EPA issued a Drinking Water Advisory that stated, "concentrations of MtBE in the range of 20 to 40 parts per billion (ppb) of water or below will probably not cause unpleasant taste and odor for most people." This Advisory remains in place to date. In 1998, MtBE was placed on the EPA Candidate Contaminant List. This action required major public water suppliers to conduct sampling to determine levels of MtBE in their supplies and to submit the data to the EPA. This nationwide sampling effort was conducted between January 2001 through December 2003, and the EPA is currently analyzing the information. EPA is also in the process of finalizing a detailed Health Risk Assessment of MtBE. This report will contain recommendations as to the level at which MtBE poses a human health threat, but will not be completed until the end of 2004. EPA will use the results of the nationwide sampling of MtBE and the Health Risk Assessment to determine whether or not to establish a drinking water standard for the substance. If the agency determines to regulate MtBE, the earliest the standard will be finalized, based on the formal regulatory process, is 2008. Due its chemical make up, MtBE is highly soluble in water. Studies have found that the greatest concentrations are typically found in the upper layers of lakes and other water bodies. Computer modeling on MtBE in the environment has shown that 46% of MtBE in the environment exists in surface water, while only 0.5% of MtBE is found in soil or sediments. Based on this information, there is little likelihood that MtBE will accumulate in the bottom sediments of Lake Chesdin. 000'189 IlL Actions Taken by Other States After reviewing the actions taken by other states in regard to MtBE, the Office of Water Quality determined that states that established drinking water standards or advisories did so due to contamination of public and/or private drinking water wells from nearby, leaking underground storage-tanks. Staff review also revealed that MtBE is fast becoming a significant problem in urbanized areas not meeting National Ambient Air Quality Standards for carbon monoxide (CO) and where the primary source of drinking water comes from wells. A number of states that have established standards or advisories for MtBE have also required the phasing out MtBE as an oxygenate in gasoline. The table below illustrates the variation between the standards, or guidance levels. In most instances, the established standards were primarily based on research by health agencies in the individual states. Those health agencies either conducted the analyses themselves, as did New Jersey, or reviewed analyses of other scientific organizations. Differing interpretations of those assessments resulted in adoption of varying standards and guidance values by the different states. Drinking or Groundwater State Standard/Health Advisory Level Type of Measure California Primary 13 ppb Drinking Water Standard Drinking Water Standard (based Secondary 5 ppb on taste and odor) Connecticut 70 pDb Drinking Water Standard Maine 35 Dpb Drinking Water Standard Maryland 20 Dpb Advisory Massachusetts 70 Dpb Guidance Level New Hampshire 13 ppb Drinking Water Standard New Jersey 70 ppb Drinking Water Standard New York 50 ppb Drinking Water Standard North Carolina 200 ppb Groundwater Standard Pennsylvania 20 ppb Advisory Rhode Island 40 ppb Health Based Guidance Vermont Groundwater Standard; Action 40 ppb Level of 20 ppb Wisconsin 60 ppb Groundwater Standard Wyoming 40 ppb Guidance Level Source: "Options for Minimizing Fuel-Related Contaminants in Lakes and Reservoirs" AWWA Research Foundation Note: Primary Drinking Water Standards, adopted by state or federal agencies, are legally enforceable standards that apply to public water systems. They are established for the protection of public health. Secondary standards are non-enforceable guidelines regulating contaminants that may cause cosmetic effects (such as skin or tooth discoloration) or aesthetic effects (such as taste, odor, or color) in drinking water. O00J.90 IV. Levels of MtBE in County Water Supplies Both the Appomattox River Water Authority and the Swift Creek Reservoir Treatment plant have conducted the sampling for MtBE in conformance with EPA guidelines. All samples taken from the Swift Creek Treatment Plant have been below detection limits. The graphs of the MtBE monitoring data for Lake Chesdin on the following pages illustrate that for the past several years, MtBE levels in the lake and in the treated water have been below the limits of detection established by EPA. The second set of graphs show the frequency of occurrence of MtBE in the lake "raw" water and the "finished" water. It is also important to note that the Appomattox River Water Authority has consistently tested for other components of gasoline, including benzene, toluene and xylene. Levels of these substances have also been below the limits of detection. Lake Chesdin Monitoring Results 20.0 18.0 16.0 14.0 12.0 10.0 8.0 6.0 4.0 2.0 0.0 ~ ~ 0 0 0 ~ 0 0 0 0 0 ~ 0 0 0 ~ 0 0 0 ~ ~ Figure 1. Maximum observed concentrations of MtBE in Lake Chesdin's untreated water 1998 to present. ppb = parts per billion 3 Lake Chesdin Monitoring Results Figure 2. Observed concentrations of MtBE in Lake Chesdin's treated water 1998 to present. lO0 90 80 ~ 70 ~ so o~ 40 ao 2O 10 BDL < 5 ppb 5-10 ppb 11-20 ppb Category Figure 3. Frequency of occurrence of MtBE in Lake Chesdin's untreated water 1998 to present. The greatest concentration was noted at the Dam Site (20 ppb) on 04/23/99. BDL= Below Detection Limits ppb = parts per billion Lake Chesdin Monitoring Flesults lO0 9O 8O 7O 6O 5O 4O 3O 2O 10 0 BDL < 5 ppb 5-10 ppb 11-20 ppb Category Figure 4. Frequency of occurrence of MtBE in Lake Chesdin's treated water 1998 to present. The greatest concentration was noted on 07/31/01 (8.0 ppb). BDL= Below Detection Limits ppb = parts per billion V. Health Effects of Methyl Tertiary-Butyl Ether Multiple national and state organizations have reviewed the scientific literature on the human health effects of MtBE. Questions continue to be raised about the health effects of MtBE, but there is no clear consensus that it is related to specific health effects-especially at the low levels encountered in most drinking water supplies. Below is a summary of the findings from these various groups. EPA - December 1997 - MtBE has the potential for causing cancer and non-cancer effects in humans at high doses. MtBE's presence in drinking water has primarily caused odor and taste concerns. EPA Blue Ribbon Panel - Sept. 1999 - reformulated gasoline provides considerable air quality improvement, but MtBE is more likely to contaminate ground and surface water than the other components of gasoline. Concern over health effects expressed, but no clear evidence is presented. National Academy of Sciences - 1996 - Some people have experienced acute symptoms associated with exposure to gasoline containing MtBE. No data are yet available to link MtBE exposure to measurable adverse public-health effects. 5 000193 National Institutes of Health - National Institute of Environmental Health and Safety - Jan. 1997 - Human health effects of short-term and long-term exposures to large amounts of MtBE are not known. Animal studies have shown adverse effects on the nervous system, renal system and fetal development. There is also some indication of cancer development in animals. Maryland Task Force on the Environmental Effects of MtBE Final Report - December 2001 - MtBE poses quality of life problems including objectionable taste and odor and may cause adverse health effects. Connecticutt Department of Environmental Protection Recommendations Concerning the Use Of MtBE as a Gasoline Additive - Feb. 2000 Because of the concerns about the possible health consequences of contamination, the DEP supports a regional approach to significantly reduce and cap the use of MtBE. American Water Works Association - Jan 2000 - At high levels, MtBE may pose a public health threat. V. Conclusions Given the high variability between standards and guidance levels adopted by other states and lack of scientific consensus on MtBE's impact on human health, staff concludes that there is a strong need for consistent methods for conducting human health assessments of MtBE. Staff requested a copy of the health study currently being finalized by the EPA and was advised that the document will not be completed until the end of 2004. The findings of that health study once provided should form the basis for decisions regarding acceptable levels of MtBE in Chesterfield County's public water supplies. The State of Virginia currently mandates quarterly monitoring of MtBE and requires reporting of results exceeding 15 ppb to DEQ. Pending legislation may potentially eliminate this requirement. It is further concluded that a thorough, state-level evaluation of MtBE health risks is needed and that the results of such a study should determine what regulatory action should be taken. 6 000:1.94 Date An Affiliate of ~¢ledia General Advertising Afl]davit (This is not a hill Ple~se pay from invoice) P.O. Box 85333 Richmond, Virg inia 23293-0001 (804) 649-~00 Code Description Ad Size Account N~ 220806 02/t 8/2004 T /)2/l ~/2(~(}4 121 TAKENOTiCETAKF, NOTICE THAT THE BOARD(3 ?00 x 1700 ATTACH HERE Media General Operations, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKE NrGTfCF, TAE'F. NOTICf was published by Richmond Times-Dispatch, inc. in the City of Richmond, State of Virginia, on the following dates: 02/18/2004 The first insertion being given Newspaper reference: Sworn to and subscribed before State o~ Virginia C~:Y of Richmond My Commission expires 1654409 Supervism THANK YOU THIS IS NOT A BILL. PLEASE P M INVOICE. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 25, 2004 Item Number: 18. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of a regularly scheduled meeting to be held on March 8, 2004 at 6:00 p.m. Preparer: Lisa H. Elko Attachments: ~] Yes Title: No Clerk to the Board 000195