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2017-06-28 PacketMeetina Date: June 28. 2017 Subject: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Item Number: 3.B. Work Session to Convey Results of Recent Debt Issuances County Administrator: Board Action Requested: Hold a work session to report out on ratings and sale results. Summary of Information: The county recently completed a general obligation bond sale in order to fund continued progress on the 2013 referendum projects. The transaction, which generated approximately $92M in project proceeds, will support completion of the public safety communication system and the construction of Enon and Beulah Elementary schools. Ahead of the bond sale, Chesterfield completed a full review by the three rating agencies, and thanks, in part, to "a long-standing record of fiscal conservatism" 'and "sound and experienced management", the county had its triple AAA rating reaffirmed. As a result, Chesterfield was once again able to borrow funds at the lowest available rates, selling the 2017 bonds at an all -in rate of 2.52 percent. Preparer: Matt Harris Attachments: Title: Director, Budget and Management F-1 Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: June 28, 2017 Item Number: 3.C. Subject: Report on County and Schools FY2017 Year -End and the Chesterfield County Schools Supplemental Retirement Program County Administrator's Comments: County Administrator:10 11 /-. fill My 1411d J I VV Board Action Requested: Summary of Information: Chesterfield County and Chesterfield County Schools historically have presented an item for the Board of Supervisor's consideration as the fiscal year-end approaches. Today's agenda includes items that provide specific information on the forecasted ending financial position of both the County and school division. The forecasts indicate that the County and Schools will end the year with positive results, that being within the anticipated range of 1.5 to 2 percent. Likewise, the agenda items typically request the Board of Supervisors set funds in reserve for either specific one-time uses, or to establish a reserve for uses to be determined by the Board of Supervisors at a later date, often in conjunction with subsequent budget discussions. Reserves are often set up for items that had been discussed and planned for as part of the budget and five-year planning process, or, are set up to guard against uncertain economic conditions going forward. The items recommend the Board of Supervisors make year-end adjustments and establish reserves. The recommendations include requests of the School Board, and county staff. one such recommendation related to the School supplemental retirement program is being made in addition to that requested by the School Board. Preparer: Allan M. CarmodV Title: Finance Director Attachments: ❑ ' Yes No 002 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA In conjunction with actions to amend and restate the Chesterfield County Public Schools Supplemental Retirement Program (SRP), a commitment was made to periodically report on activities related to the plan. The fiscal year end process provides an opportune time to report to the full Board of Supervisors. Of note, based on year-end projections of the school division's FY2017 budget, there will be sufficient funds to make the $2 million excess contribution to the SRP trust fund in FY2018, pending results of the FY2017 audit in November. This is a positive step in strengthening the plan's financial position for eligible school employees. A progress report on the SRP was made at the June 14th 'Audit and Finance Committee meeting. Highlights from the report included announcing the Administrative Committee's appointed membership, recent activities of the Committee to include organizational actions, a review of the plan, and a review of the committee's role. In the most recent Administrative Committee meeting the plan investment manager and trustee, Suntrust, described their role managing the plan and presented information on investment results and key indices. Members of the Audit and Finance Committee also heard a report on the number of employees expected to enter the plan in FY2018 and associated estimates of the corresponding salary savings that are used in conjunction with other budgeted allocations to fund the SRP trust. In September, the Administrative Committee will receive the updated actuarial report that will specify the amount of the required trust payment for FY2018. With the final numbers in hand, they are charged with making a recommendation on funding the trust account in the event salary savings are below forecast. The fiscal year-end process provides the opportunity to plan and position the Administrative Committee with reasonable options when formulating their recommendation. One such approach is to set funds aside from FY2017 and establish a reserve that would be available to mitigate any downside risk from less than anticipated salary savings. The reserve would be contingent upon completion of the audit in November. To that end, a companion agenda item for today's meeting requests the Board of Supervisors establish a $1.1 million reserve from the School division's forecasted FY2017 surplus. This would be in addition to the other reserves requested by, the School Board. More information on the School year-end financial position is contained in the companion item. CHESTERFIELD • BOARD • SUPERVISORS AGEVS-k- Page 3 of 3 As a closing note, upcoming key milestones associated with activities for the School SRP are as follows: September 2017 Initial payment to the SRP trust fund Actuarial report available (Provides information for FY2017 financial reporting and the amount of the required SRP payment for FY2018.) November 2017 Completion of the FY2017 audit (confirms sufficiency of established reserves) Report to the Board on the financial position of the trust fund (To include statement of the plan liabilities, assets, and funded ratio) December 2017 CCPS budget formulation activities (review of information relevant to FY2019 SRP funding requirements in advance of formulating the FY2019 proposed budget) 174. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2017 Item Number: 3.D. Subject: Work Session - Fire and Emergency Medical Services Trends and Initiatives County Administrator's Comments: County Administrator:*/) 9 9 IV 4149 1 A VV rTV fy J�j I Board Action Requested: Hold a work session to update the Board on Fire & EMS trends and initiatives. Summary of Information: Chief Senter will provide an update to the Board of Supervisors on Fire & EMS trends and initiatives and staff will be available to answer questions. Preparer: Edward L. Senter Jr. Attachments: Yes No Title: Fire & EMS Chief Chesterfield Fire & EMS ` <<-; Fire and Emergency Medical Services Trends & Initiatives June 28, 2017 Great Service by Great People Trend: Increase in Total Incidents Incident Count by Fiscal Year 2007 - 2016 • Total Incidents: 27% (�in(o )()(,7) • +3°, Annual Increase) • EMS = 75% of Total R w�Waspnnwr TVmn my'wrget Trends: Decreases in Fire Incidents 45,000 _unt by Fiscal Year 2007 - 11 2016 11 rncfdentCo .. � .� .....� .:, ....a...n... ,.a�.. 46,a� •Fire Incident's: -261 .40,000 .............. ..._ ..... _.....:.,. .....,,.w,.. .....� rv:.. ....:..:. .. ,......_ 40,000 •, Trash Fires: —81 35,000 s6,000 •:Chimney Fires: -49% �t '10,000 ... �� 10,000"`IBrushFires: —56% 5 26,414 ..a ♦ 29,144 • Structure Fires: -27% 20,000 _ 20A0a •'Vehicle Fires: -3% 16,410 • Special Fires: +4% • : MVA/Fires: +12% 0 0 • Commercial Fires; +13 2007 2004 2009 2010 2011. 2012 2019 2014 2015 2016 r1wal Year TotalCall, tW"Incidents .0"Al. ffiddams SmNee1.1dats 6/22/2017 660308 Trends: Increases in Community Risks �y MIDLOTHIAN CA CLOVER HILL DALE O MATOACA O O BERMUDA • Multi -Family Housing: • 3,000+ Units Since 2007 • High Density/Multi-story • Apartment Complexes: • 176 Complexes • 18,940 Units 0 �o �T Trends: Increases in Other Incidents Incident Count by Fiscal Year 2007 - 2016 • Other Incidents: +36% • Lift Assists: +100% �9. • Fire Mutual Aid: +72%, ay�'F Illegal Burn: +35% P^'#rg+ S.4 f "&cr Gas Investigation: +26% xi, t "'y �` y Qw R � 1 Wx ice' �5' Fire Alarm: +25% �'4gY �, m HaZ-Con: -22% 44Wi ?h1 /0 w ¢a+ .. .: t e °- ti Public Service: -33 �78"�J� �i449,G1F Trends.: Increases in EMS Incidents Incident Count by Fiscal Year 2007 - 2016 45,000 45,00 40,000 ....... .. ...... ....... ............. ., .._.�...........,.......,..... i 40,000 • EMS Incidents: +29% 3S,000.. 95,000 Psychiatric: +76% • 30,000 .,,.,...... a „� 90,000 * Diff. Breathing: +44% 25,000 .-29 ry..� 2s,aaa� MVC: +36% 20,000 ,..,, xa,a r + Sick Case: +36% is,wagi,lslmillsIll!15,000 * Extremity Injury: +261 ? _.. 10,000 laaaa ... • Unconscious: +22% 5,000 �� za de x,ara f Bleeding: +22% 2007 20(w 2001) 2010 2011 2012.:. 2019 =4 2015 2016 T.W Ca06 a p EMS Wd-M% –N-411. hdd..h SMR–Pubis s—k. tmid.M, 2607 2008'. 2009 2910 2011 2012 Z013 ZU14 Au" 1— Fiscal Year � Peklaaat 9S/ Trend: Drug Abuse • Opioid Crisis. Haz-Mat Team Responses: • NarcanAdministration: - Suspected Drug Labs: +600%' (FY -12 to FY -16) +117% (FY -12 to FY -16) * Extensive & Hazardous • National Epidemic Operations Narcan Administration by Fiscal Year Responses to Drug Labs' by Fiscal Year a a ss5� .. , i ...� 1. II 91 .- .Soo } .255 22s0; -` 214 - - a4 :5.292 r ...." 7�..: ..; 158 " B 6 E 150 100 p ,... 2012' 2013 7014 ....:2915._ .. ..i01G........ 2017... .12012 �... :2039 2014.......,_ 2015 2016 _ 2017 Fiscal Year N", Year Initiative: Mobile Integrated Healthcare Program Statistics: • Program 'Effectiveness: Cases to Date (PostJanuary2n1a): 807 - 911 Call Reduction: 49% •'Average Monthly Referrals: 21 - Collaboration with Human Ser « Participation Rate: 71% - Relieves Demand on 911 SystE • Average Age: 65 Relieves Demand on Hospitals • Female to Male Ratio: 3;2 - Medication Inventory & Care * Average Case Length: 91 Days Reconciliation with PCP Top 3 Reasons for MIH Referral: Self Care; Living Conditions; Frequent 911 Cali! Jx; �� i� h r� ✓i�r �� r �p I r d r �j!�, i �y Y ifli�l ,' �� il, � °� �(9�j�iii�iff /r "" y � . 'I�ri �f y �✓� r0( r� �M � i�' �'� .�r+W�( �"N�✓r I+ / �� i. r ,gip Fire Station Al NOW, System Replac ukr/Ol w i�i Computer Aidza' �ua Dispatch SystE ; /WrIg(CADS) Replac 6/22/2017 6/22/2017 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 28, 2017 Item Number: 3.E. Subiect: Work Session to Review 2017 General Assembly Legislation County Administrator's Comments: County AdministratorA/10WIC11m, Board Action Requested: The Board of Supervisors is requested to decide which new laws enacted by the 2017 General Assembly should be studied further or advertised for public hearings to amend the County Code. Summary of Information: After each General Assembly session, staff identifies changes in state law which: (1) require ordinance changes, or (2) permit ordinance changes. The attached "summary sheet" contains the staff recommendations on which new items should be studied further and which should be scheduled for a public hearing. Preparer: Jeffrey L. Mincks Attachments: Yes Title: County Attorney 98480.1 (98479.1 & 98481.1) 1-1 No " .-- cfao .0 1-5 2017 Virginia General Assembly Legislation Affecting the County June 28, 2017 Staff Recommendations Summary Sheet I. MANDATORY CHANGES REQUIRING BOARD ACTION Item Bill Bill Description No. No. 1. SB 1559 Amend the Counter to provide that the time to appeal a notice of zoning violation or other determination of the Planning Director to the Board of Zoning Appeals shall not expire until notice has been provided by registered mail or by posting. 2. SB 1173 Amend the County Code to provide that certain pre-existing structures will be considered to be non- conforming to zoning ordinance requirements but will not be considered to be illegal. 3. SB 1282 Amend the Counter to provide for the co -location by right of small cell wireless facilities on existing structures. Staff Recommendation Refer to Planning Department and County Attorney to prepare necessary ordinance amendments and present to Planning Commission for public hearing and recommendation to the Board. Refer to Planning Department and County Attorney to prepare necessary ordinance amendments and present to Planning Commission for public hearing and recommendation to the Board. Refer to Planning Department and County Attorney to prepare necessary ordinance amendments and present to Planning Commission for public hearing and recommendation to the Board. Board Decision Agree Disagree 1. _4 2 3 4. SB 1532 Amend the County Code to grant Set a public hearing for 4. motor vehicle license fee exemptions August 23, 2017 to to qualifying antique vehicles. amend the County Code. s 0425:98479.1. II. OPTIONAL CHANGES PERMITTING BOARD ACTION 5. HB1455 Amend the County Code to allow for Refer to County Attorney 5. partial real estate tax exemption for to draft ordinance rehabilitated, renovated, or replaced changes and set a public commercial or industrial structures hearing for September located in County Technology 27, 2017. Zones. (County requested legislation) 6. HB 1477 Amend the County Code to provide Refer to Police 6. the option for a lifetime dog license. Department to review this legislation and report back to the Board by November 30, 2017 with a recommendation. 7. SB 1578 Amend the County Code to create a Refer to Planning 7. registry for short-term rentals of Department staff for propei ty. study and a recommendation to the Board by October 31, 2017. 8. HB 1970 Amend the County Code to establish Refer bill to the 8. one or more local economic Departments of Planning, revitalization zones. Community Enhancement, and Economic Development for study and recommendation to the Board by December 31, 2017. 9. HB 1884 Amend the County Code to establish Refer to County Attorney a real estate tax exemption for to draft ordinance and surviving spouses of public safety consult with the Board and rescue personnel killed in the before setting a public line of duty. hearing. 0425:98479.1. 9. 2017 VIRGINIA GENERAL ASSEMBLY LEGISLATION AFFECTING THE COUNTY June 28, 2017 • . = ► rT17 x�1�11:71 �Crl=�i7e�� 7_t• ir[i7�1 1. Amend the County Code to provide that the time to appeal a notice of zoning violation or other determination of the Planning Director to the Board of Zoning Appeals shall not expire until notice has been provided by registered mail or by posting. [SB 1559] Staff Recommendation: This legislation provides that the time to appeal a notice of zoning violation or other decision of the Planning Director to the BZA does not expire until notice has been given by registered mail or by posting. Staff recommends that the Board refer the bill to the County Attorney and Planning Department staff to prepare necessary amendments and to bring those amendments to the Planning Commission for public hearing and recommendation to the Board. 2. Amend the Counter to provide that certain structures will be considered to be non- conforming to requirements of the zoning ordinance but will not be considered to be illegal. [SB 1173] Staff Recommendation: This legislation requires localities to provide in their zoning ordinances that, 1) if a structure does not require a building permit to be constructed and an authorized local government official informs the property owner that the structure complies with the zoning ordinance, and 2) the improvement is then constructed, the zoning ordinance shall state that the structure is not illegal but only nonconforming. Staff recommends that the Board refer the bill to the County Attorney and Planning Department staff to prepare necessary amendments and to bring those amendments to the Planning Commission for public hearing and recommendation to the Board. 3. Amend the Counter to provide for the co -location by right of small cell wireless facilities on existing structures. [SB 1282] Staff Recommendation: This legislation requires localities to allow small cell wireless facilities to co -locate by right on existing structures in certain circumstances. The bill will require amendments to the County's zoning ordinance. Staff recommends that the Board refer the bill to Planning Department staff to prepare necessary amendments and to bring those amendments to the Planning Commission for public hearing and recommendation to the Board. 00 j 1 4. Amend the Counter to extend motor vehicle license fee exemptions to qualifying antique vehicles. [SB 1532] Staff Recommendation: This legislation exempts a motor vehicle, trailer, or semitrailer that is licensed as an antique vehicle under state law from the imposition of local license fees. Staff recommends that the Board set a public hearing for August 23, 2017, to amend the County Code to include this mandatory exemption. II. OPTIONAL CHANGES PERMITTING BOARD ACTION 5. Amend County Code to allow for partial real estate tax exemption for rehabilitated, renovated, or replaced commercial or industrial structures located in County Technology Zones. (County requested legislation) [HB 1455]. Staff Recommendation: This legislation allows the County to grant a partial real estate tax exemption for rehabilitated, renovated, or replaced commercial or industrial structures located in County Technology Zones that are at least 15 years old. County ordinance currently provides a partial tax exemption to any rehabilitated, renovated, or replaced commercial or industrial property that is at least 25 years old except for motels and hotels which must be at least 35 years old. An ordinance amendment pursuant to the new legislation would provide more favorable tax treatment for qualifying properties located in County Technology Zones. Staff recommends this item be referred to the County Attorney to draft the necessary ordinance changes and that a public hearing be set. 6. Amend the County Code to provide the option for a lifetime dog license. [HB 1477] Staff Recommendation: This legislation authorizes localities to provide for the option of a "lifetime" dog license that is, a dog license that does not have to be renewed for the life of the dog. The license tax for each dog cannot be more than $50.00. A lifetime dog license remains valid only as long as the animal's owner resides in the locality issuing the license and the animal's rabies vaccination remains current. This legislation provides no guidance on how localities will be able to determine that such vaccinations remain current. Staff recommends that the Board refer this issue to the Police Department to study and report back to the Board. 7. Amend the County Code to create a registry for short-term rentals of property. [SB 1578] Staff Recommendation: 2 This legislation allows a locality to require that persons who engage in "short term rentals" of a room or space must register with the locality. A short term rental is for a period of fewer than 30 days and would include such operations as internet-based bed and breakfast uses. (Such uses now require Conditional Use approval from the Board of Supervisors in residential and agricultural districts). If a person fails to register, the locality may impose a fine not to exceed $500. Regardless of whether the Board enacts this registry ordinance, the short-term rental use would still have to comply with the County's zoning ordinance. Staff recommends that the Board refer the bill to Planning Department staff for study and a subsequent recommendation to the Board. 8. Amend the Counter to establish one or more local economic revitalization zones. [HB 1970]. Staff Recommendation: This legislation allows counties to create economic revitalization zones that can provide incentives such as tax and permit fee exceptions and regulatory flexibility for the purpose of encouraging private entities to purchase real property for economic development. This authority currently exists for cities but not counties. Staff recommends that the Board refer the bill to the Departments of Planning, Community Enhancement, and Economic Development for study and a subsequent recommendation to the Board. 9. Option to amend the County Code to establish a real estate tax exemption for surviving spouses of public safety and rescue personnel killed in the line of duty. [HB 1884] Staff Recommendation: In response to an amendment to the state constitution that became effective January 1, 2017, the General Assembly enacted legislation permitting localities to exempt surviving spouses of certain public safety and rescue personnel killed in the line of duty ("covered person") from all or a portion of their local real estate taxes. The real estate tax exemption applies to the principal residence of the surviving spouse and is calculated using the average assessed value of dwellings on land zoned single-family residential in the County for the preceding tax year. If the surviving spouse's property is valued below the average assessment, he receives a total exemption from local real estate taxes. If the surviving spouse's property is valued above the average assessment, he receives a partial exemption from local real estate taxes. If the covered person's death occurred before January 1, 2017, then the exemption is available from January 1, 2017 until the surviving spouse remarries or ceases to occupy the dwelling as his principal place of residence. If the covered person's death occurs after January 1, 2017, then the exemption is available from the date of the covered person's death until the surviving spouse remarries or ceases to occupy the dwelling as his principal place of residence. G 09 0 20 3 To claim the exemption, the surviving spouse must file an application with the commissioner of revenue or other official designated by the Board. The application must include an affidavit or written statement with the surviving spouse's name, a statement of any other joint owners of the property, certification that the property is occupied as the surviving spouse's principal place of residence, and evidence that the deceased spouse is entitled to receive benefits under Virginia's Line of Duty Act. The legislation also provides that surviving spouses may still receive the tax exemption if they live in hospitals, nursing homes, or other medical facilities for extended periods of time. Staff recommends this item be referred to the County Attorney to draft the requisite ordinance. It is difficult to estimate the financial impact this exemption program may have, but staff believes it will be relatively minor. Staff will research this issue and present a reasonable estimate to the Board before any public hearing is scheduled. 0425:98481.1 4 e.3W021 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: June 28, 2017 Item Number: 6. Subiect: Closed Session County Administrator's Comments: County Administrator:_ Board Action Requested. Summary of Information: Page 1 of 1 Closed session pursuant to Section 2.2-3711(A)(1), Code of Virginia, 1950, as amended, relating to the performance of the County Administrator. Preparer: Jeffrey L. Mincks Attachments: 1-1 Yes No Title: County Attorney 0423:98511.1 00-0022 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: June 28, 2017 Item Number: 12.A. Subiect: Resolution Recognizing the 2017 Senior Volunteer Hall of Fame Inductees County Administrator's Comments: County Administrator: Board Action Requested: The Chesterfield Senior Volunteer Hall of Fame Committee has requested that the Board recognize the 2017 induction of Ms. Nancy Brown, Ms. Carolyn Dillard and Ms. Sheila Newman. Summary of Information: Ms. Nancy Brown was nominated by Reta Dunn -Mills with the Chesterfield County Police Department. Ms. Brown is a treasured volunteer in the Animal Services Unit of the Police Department. She performs any task asked of her, including filing, covering the reception desk, cleaning cages, feeding the animals, and countless administrative tasks utilizing computer applications. She educates community members in all aspects of owning a pet; diligently finds the right pet for each person wanting to adopt; works with rescue organizations to help transfer dogs out of the shelter; works with feral cat organizations, and coordinates all off-site adoption events. In addition, Nancy is the President of the Chesterfield County Humane Society. She has volunteered 18,720 hours since attaining the age of 60. Ms. Brown has been a resident of Chesterfield for 50 years and was a teacher before retiring. Ms. Carolyn Dillard was nominated by Ralph and Kassandra Hodge at Second Baptist Church. Ms. Dillard initiated and organized 12 local churches to provide a nutritious meal once a month to the men at the Homeless Men's Shelter in Richmond and has organized for 8 years the Angel Tree celebrations at Second Baptist Church. In addition, Ms. Dillard volunteers with Caritas, is active with Richmonders Involved to Strengthen Our Communities, and tutors' students in Math and Reading. In 2003, she initiated the "Feelings of Love" banquet, where 10 students from Richmond, Chesterfield and Henrico Preparer: Debbie Leidheiser Title: Chesterfield County Senior Advocate No Attachments: Yes ❑ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) schools are awarded $1,500 when they enroll in either a community or four- year college. Ms. Dillard has volunteered 5,880 hours since attaining the age of 60, has been a resident of Chesterfield for 73 years, and was an educator before retiring. Ms. Sheila Newman was nominated by Marie 'Misiaszek at Woodlake United Methodist Church. Ms. Newman is the CCHASM Food Program Coordinator, volunteers as a community meal coordinator to prepare a weekly meal for approximately 200 people, is the Director of her Neighborhood Watch program, and volunteers through CARITAS where she helped develop a Care and Visit Team to the homebound. She is Co -Chair of the local chapter of the MS Society, as a model of perseverance as she battles this disease. Despite other personal issues, Sheila never fails to offer thoughtful advice and support on various projects, and to assist others. She is kind, humble, and a lover of people. Ms. Newman has volunteered 9,080 hours since attaining the age of 60, has been a resident of Chesterfield for 10 years, and retired after 38 years as a teacher. This year, the Chesterfield Senior Volunteer Hall of Fame received 19 nominations. These nineteen individuals volunteered more than 107,221 hours of community service since attaining the age of 60. 0000-24 RECOGNIZING SENIOR VOLUNTEER HALL OF FAME INDUCTEES WHEREAS, volunteering is a powerful force for the, solution of human problems, and the creative use of human resources is essential to a healthy, productive and humane society; and WHEREAS, our nation's heritage is based on citizen involvement and citizen participation, and volunteerism is of enormous benefit in building a better community and a better sense of one's own wellbeing; and WHEREAS, the active involvement of citizens is needed today more than ever to combat growing human and social problems, to renew our belief that these problems can be solved and to strengthen our sense of community; and WHEREAS, volunteering offers all, young and old, the opportunity to participate in the life of their community and to link their talents and resources to address some of the major issues facing our counties, such as education, hunger, the needs of youths, and the needs of our elderly; and WHEREAS, agencies that benefit from volunteers should show their appreciation and recognition to the many volunteers who possess numerous skills and talents, which they generously and enthusiastically apply to a variety of community tasks, and encourage others to participate in programs as volunteers; and WHEREAS, nineteen adults in Chesterfield County, aged 60 -plus, have donated 107,221 hours of volunteer service since they have attained the age of 60 and were nominated for the Chesterfield Senior Volunteer Hall of Fame. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 28th day of June 2017, publicly recognizes Ms. Nancy Brown, Ms. Carolyn Dillard and Ms. Sheila Newman, who were selected among the nineteen and were inducted into the Chesterfield Senior Volunteer Hall of Fame on May 16, 2017, and expresses appreciation to these dedicated volunteers who contribute immeasurably to various programs throughout the area to strengthen our county and build bridges to the future. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Ms. Brown, Ms. Dillard and Ms. Newman, and a copy of this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Meeting Date: June 28, 2017 Item Number: 12.8. Subiect: Recognition of Outgoing Commissioners for the Health Center Commission for the County of Chesterfield County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolutions recognizing outgoing Commissioners for the Health Center Commission for the County of Chesterfield (HCC). Summary of Information: The Health Center Commission for the County of Chesterfield (HCC) governs and oversees the operations of Lucy Corr Village. James Copp was appointed to the HCC as an At -Large representative, for a four-year term beginning July 1, 2009. He was reappointed for a second four- year term, beginning July 1, 2013, which term will end on June 30, 2017. Tracy Kemp Stallings was appointed to the HCC as an At -Large representative, for a four-year term beginning August 28, 2013, which term will end on June 30, 2017. Preparer: Sarah Q. Snead Title: Deputy County Administrator, Human Services Attachments: Yes No RECOGNIZING MR. JAMES COPP FOR HIS SERVICE AS A MEMBER OF THE HEALTH CENTER COMMISSION FOR THE COUNTY OF CHESTERFIELD WHEREAS, Mr. James Copp has served as a volunteer representative on the Chesterfield County Health Center Commission for two consecutive four-year terms, beginning from July 1, 2009, until June 30, 2017, serving with devotion and integrity admired by all; and WHEREAS, during Mr. Copp's tenure, he served with leadership and dedication in many capacities including that of Chair and Vice -Chair, and he contributed guidance to the many committees he served on, including the Human Resources, Finance, and Strategic Planning Committees; and WHEREAS, Mr. Copp also drew on his distinguished life-long career as an educator, coach and administrator with Chesterfield County Public Schools to bring to the Commission discipline, focus and long-term planning; and WHEREAS, through his rich community connections, Mr. Copp brought to the Commission a unique ability to work diplomatically and effectively with persons of all backgrounds in achieving a common goal; and WHEREAS, Mr. Copp's faith and his own family experiences brought to the Commission a personal perspective regarding daily operations and the allocation of resources as necessary to ensure the provision of compassionate care to Lucy Corr residents; and WHEREAS, Mr. Copp worked tirelessly to support the Lucy Corr mission, vision and values; and WHEREAS, Mr. Copp has shown such an unwavering and selfless commitment to serve, that it has brought recognition and credit not only to himself, but also to Chesterfield County, the Chesterfield County Health Center Commission and Lucy Corr Village. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors and the Chesterfield County Health Center Commission, this 28th day of June 2017, publicly recognize the outstanding contributions of Mr. James Copp and extend, on behalf of their members, Lucy Corr Village, and the citizens of Chesterfield County, their sincere appreciation for his service and dedication to improving the quality of life to those we serve. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Copp and that this resolution be permanently recorded among the papers of the Board of Supervisors of Chesterfield County, Virginia. RECOGNIZING MS. TRACY KEMP STALLINGS FOR HER SERVICE AS A MEMBER OF THE HEALTH CENTER COMMISSION FOR THE COUNTY OF CHESTERFIELD WHEREAS, Ms. Tracy Kemp Stallings has served as a volunteer representative on the Chesterfield County Health Center Commission for a four-year term, beginning from August 28, 2013, until June 30, 2017, and in this capacity has served with devotion and integrity admired by all; and WHEREAS, during Ms. Stallings' tenure, she served with leadership and dedication in many capacities including that of Secretary, and she contributed guidance to the many committees she served on including the Human Resources, Quality Performance, and Strategic Planning Committees; and WHEREAS, during Ms. Stallings' tenure, she drew on her distinguished professional career in the healthcare industry to bring to the Commission a unique combination of clinical and operational perspectives; and WHEREAS, Ms. Stallings also drew on her rich community and civic connections to bring to the Commission a focus on engaging the business community and developing strategic partnerships for the betterment of Chesterfield County and the entire region; and WHEREAS, Ms. Stallings emphasized to the Commission the importance of creating and maintaining a healthy work environment and ensuring the well-being of Lucy Corr employees through her personal passion for employees, rights; and WHEREAS, Ms. Stallings worked tirelessly to support the Lucy Corr mission, vision and values; and WHEREAS, Ms. Stallings has shown such an unwavering and selfless commitment to serve, that it has brought recognition and credit not only to herself, but also to Chesterfield County, the Chesterfield County Health Center Commission and Lucy Corr Village. NOW THEREFORE, BE IT RESOLVED that the Board of Supervisors and the Chesterfield County Health Center Commission, this 28th day of June 2017, publicly recognize the outstanding contributions of Ms. Tracy Kemp Stallings and extend, on behalf of their members, Lucy Corr Village, and the citizens of Chesterfield County, their sincere appreciation for her service and dedication to improving the quality of life to those we serve. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Ms. Stallings and that this resolution be permanently recorded among the papers of the Board of Supervisors of Chesterfield County, Virginia. U �� CHESTERFIELD COUNTY BOAISIII RD OF SUPERVISORS 4 Meeting Date: June 28, 2017 Item ilumber: Recognition of the Participants in the First Government Citizens Academy I MW Recognize the participants of the Government Citizens Academy and present certificates of completion. In May 2017, Chesterfield County launched its first Government Citizens Academy. A new tool to enhance and grow the county's communications efforts and increase engagement, the Government Citizens Academy provides a hands-on learning opportunity where citizens may provide feedback about how the county is doing. Through interactive sessions and optional tours of facilities, residents get a comprehensive look at how and why programs and services are provided. Lasting about six weeks, the spring sessions were held in the early evening. The next Government Citizens Academy will be held during the day and will begin in September. A member of the academy class will address the Board of Supervisors to give their perspective on what they learned. Preparer: Susan Pollard Title: Director of Communications and Media Attachments: Yes FI No 0 D L, 0 2 9 2017 Spring Government Citizens Academy Participants Christina Boling Darlene Chinn Joyce Cook Angela Cox Stephen Farmer Ginger Gutting Raoul Harmon Theresa Harmon Dot Heffron Pamela Hill Mary Katterfield Henry Mack Tavorise Marks Susan May Ray McKinney Charlotte Panther Amy Pattin Gurpreet Sandhu Tanu Sandhu Ashley Taylor Leslie Weatherly DO 0) .30 CHESTERFIELD COUNTY 0.- BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: June 28, 2017 Item Number: 13.A.1. Subiect: Nomination/Appointment/Reappointment to the Community Criminal Justice Board County Administrator's Comments: County Administrator: Board Action Requested: It is requested that the Chesterfield County Board of Supervisors approve the nominees listed for appointment/reappointment to the Community Criminal Justice Board for a two-year term per the adopted by-laws of the Community Criminal Justice Board. Appointments correspond to prescribed positions in the Code of Virginia. Summary of Information: The Community Criminal Justice Board serves the 12th Judicial Court Circuit consisting of Chesterfield County and the City of Colonial Heights. The purpose is to provide for the development, planning, implementation, and evaluation of community programs and services for the court in diverting offenders and defendants from local correctional facilities. At the June 14, 1995 meeting, the Board adopted a Resolution entitled Joint Resolution Providing for the Implementation of the Comprehensive Community Corrections Act (LCCA) and Pretrial Services Act (PSA); Establishment of the Chesterfield County and City of Colonial Heights Community Criminal Justice Board; and provisions for Joint Exercise of Powers. Preparer: Sarah C. Snead Attachments: 1:1 Yes Title: Deputy County Administrator 0 No # G0,00" 3 1 CHESTERFIELD COUNTY 15"OARD OF SUPERVISORS Page 2 of I AGENDA The Resolution designated the membership by position, per the Code of Virginia. The Community Criminal Justice Board members serve two-year staggered terms; thus ten or eleven members are typically appointed each year. Nominees must be approved by both the Chesterfield County Board of Supervisors and the Colonial Heights City Council. It is requested that the following individuals be appointed/reappointed to serve a two-year term that begins July 1, 2017, and ends June 30, 2019. Sarah C. Snead Honorable Matthew D. Nelson Honorable Jayne A. Pemberton Daniel J. Holser Sheriff Karl Leonard Deborah Burcham Randy Rowlett Honorable William Bray William S. Feasenmyer Mike Sorenson Chesterfield County Government Representative General District Court Judge Juvenile & Domestic Relations Court Judge Chief Magistrate, Chesterfield County Sheriff, Chesterfield County Chesterfield County Community Services Board Defense Attorney Commonwealth's Attorney, City of Colonial Heights Colonial Heights Citizen Representative Colonial Heights Citizen Representative All nominees have agreed to serve if appointed. The nominees were all approved by Colonial Heights City Council on June 13, 2017. Under the existing Rules of Procedure, appointments to boards and committees may be nominated and appointed at the same meeting. Nominees are voted on in the order in which they are nominated. X32 •:•,-Y • •- AGENDA Page 1 of 2 Meeting Date: June 28, 2017 Item Number: 13.A.2. I Subiect: Nominations/Appointments/Reappointments to the Youth Services Citizen Board County Administrator's Comments: County, Administrator: Board Action Requested: Nominate/appoint/reappoint members to serve on the Youth Services Citizen Board. Summary of Information: The purpose of the Youth Services Citizen Board is to advise the Board of Supervisors regarding planning and policies affecting youth development and to provide a community forum to focus on youth issues. Dale District. Supervisor Holland recommends that the Board reappoint Emma Baker from L.C. Bird High School for a term of July 1, 2017, through June 30, 2018, and Irene Bullock, an adult for a term of July 1, 2017, through June 30, 2020. Ms. Baker and Mr. Bullock meet all the eligibility requirements to fill the vacancies and have indicated their willingness to serve. Matoaca District. Supervisor Elswick recommends that the Board reappoint George O'Brien from Manchester High School for a term of July 1, 2017, through June 30, 2018. Preparer: Jana D. Carter Attachments: 1-1 Yes Title: Director, Juvenile Services # Cf,D - 0 0 3 3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) Supervisor Elswick also recommends the board nominate and appoint Madyson Fitzgerald from Matoaca High School for a term of July 1, 2017, through June 30, 2018 and Trevor Collazo, an adult for a term of July 1, 2017, through June 30, 2020. Mr. O'Brien, Ms. Fitzgerald, and Mr. Collazo meet all the eligibility requirements to fill the vacancies and have indicated their willingness to serve. Midlothian District. Supervisor Haley recommends that the Board reappoint Kristen Richbourg from James River High School for a term of July 1, 2017, through June 30, 2018. Supervisor Haley also recommends that the board reappoint Elise Pritchard from Midlothian High School for a term of July 1, 2017, through June 30, 2018. Ms. Richbourg and Ms. Pritchard meet all the eligibility requirements to fill the vacancies and have indicated their willingness to serve. Bermuda District. Supervisor Jaeckle recommends that the Board nominate and appoint Mikael Jaaber and reappoint Gary Thompkins from Carver College and Career Academy for a term of July 1, 2017, through June 30, 2018. Mr. Jaaber and Mr. Thompkins meet all the eligibility requirements to fill the vacancies and have indicated their willingness to serve. Under the existing Rules of Procedure, appointments to boards and committees may be nominated and appointed at the same meeting. Nominees are voted on in the order in which they are nominated. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2017 Item Number: 13.A.3. Subject: Nomination and Reappointment to Social Services Board County Administrator's Comments: County Administrator:./i/flidar)n Vt rVW Board Action Requested: Nominate/reappoint Shawn Franco to the Chesterfield -Colonial Heights Social Services Board. Summary of Information: The purpose of the Social Services Board oversight for the services rendered by the S collaboration with individuals, families and mission is to provide advocacy and excellent sufficiency; preserve and restore families; children, the elderly and the disabled. is to administer and provide )cial Services Department. In :he community, the department's services that encourage self - and protect the well-being of Board members concur with the reappointment of Shawn Franco to the Social Services Board for a four-year term effective July 1, 2017, through June 30, 2021. Under the existing Rules of Procedure, appointments to boards and committees may be nominated and appointed at the same meeting. Nominees are voted on in the order in which they are nominated. Preparer: Kiva Rogers Title: Director -Social Services Attachments: Yes No 00 0y335 5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 28, 2017 Item Number: 13.A.4. Subject: Nomination/Appointment of a Member to the Economic Development Authority for the County of Chesterfield County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint Mr. John Cogbill to serve on the Economic Development Authority for the County of Chesterfield. Summary of Information: The Economic Development Authority (EDA) works in conjunction with the Department of Economic Development to help create new jobs, expand the tax base and diversify the economy of Chesterfield County. The authority is chartered through a state law that allows cities and counties to create industrial or economic development authorities with wide-ranging powers, not available to local governments, in order to facilitate economic development opportunities within the community. All members of the EDA are at -large members and five applications were received from citizens interested in serving. Mr. John Cogbill, a resident of the Clover Hill District has agreed to serve as a member of the EDA. Board members concur with the appointment of Mr. Cogbill whose term is effective July 1, 2017 and will expire June 30, 2021. Under the existing Rules of Procedure, appointments to boards and committees may be nominated and appointed at the same meeting. Nominees are voted on in the order in which they are nominated. Preparer: H. Garrett Hart Ill Attachments: Yes Title: Director, Economic Development F No 00:0036 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 28, 2017 Item Number: 13.A.5. Subiect: Appointment to the Towing Advisory Board County Administrator's Comments: County Administrator: Board Action Requested: Appoint/replace a current member from the Police Department to serve on the Towing Advisory Board. Summary of Information: In 1993, the Board of Supervisors established a program, pursuant to state statute, for County police to arrange for towing service for a vehicle involved in a crash (or which otherwise became inoperable) when the driver did not know a towing company to call or when the vehicle was unattended or abandoned. As part of this state -regulated program, towing companies can apply to be placed on a County towing list that the ECC dispatcher uses for police -requested tows. These companies must agree to abide by the terms of a towing services contract that specifies certain operational requirements as well as the towing fees that may be charged. The towing services contract must be approved by the Board of Supervisors. This state statute also required the Board to establish a towing advisory board to advise the Board concerning appropriate terms of the towing services contract. Accordingly, on February 24, 2016, the Board voted to restructure the composition of the TAB. The new structure of the TAB includes two members from the towing and recovery operators, two members from the Chesterfield County Police Department, and one member from the general public. Preparer: Thierry G. Dupuis Attachments: 1:1 Yes 0 No Title: Chief of Police OC1.0 n 037 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA TAB members are to be appointed by and serve at the pleasure of the Board of Supervisors. In accordance with the February 24, 2016 restructuring, TAB members will serve three-year terms and are permitted to serve two consecutive terms. The following members began their terms as members of the TAB on March 1, 2017: Mr. Bruce Eagle, Eagle Towing (current Chair) Ms. Cynthia Pearce, Fred's Wrecker Service Mr. Asbury W. Quillian (current community member) Sergeant Adrian Otero (current Towing Coordinator) Lieutenant John Miller (Administrative Lieutenant for Uniform Operations Bureau) As Lieutenant John Miller is being transferred to another position in the police department, he will need to be replaced on the TAB. Lieutenant Bob Kemper will be assigned as the Administrative Lieutenant for Uniform Operations Bureau. Accordingly, Colonel Dupuis requests that the Board appoint Lt. Kemper to replace Lt. Miller as a Chesterfield Police Department representative on the TAB. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 nhf 41N AGENDA Meeting Date: June 28, 2017 Item Number: 13.A.6. Subiect: Appointments to the Police Chief Recommendation Committee County Administrator's Comments: County Administrator: *�, �L Board Action Requested: The Board is requested to appoint a minimum of two and a maximum of three members to the Committee. Summary of Information: Colonel Thierry G. Dupuis, Chief of Police has announced his retirement effective September 1, 2017. The Board of Supervisors is empowered by County Charter to appoint Colonel Dupuis' successor, on the recommendation of a special committee set up for the purpose of providing the Board with a recommendation for Colonel Dupuis' successor. The committee must be composed of a minimum of four and a maximum of five individuals. Preparer: Jeffrey L. Mincks Attachments: El Yes Title: County Attorney 0505:74566.1 No M 01 0 0 410 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Committee membership is as follows: 1) The County Administrator. 2) A citizen of the community, not currently employed by the County Police Department, who is appointed by the Chief Judge of the Circuit Court. 3) A member of the Board of Supervisors, appointed by the Board. 4) A member with police experience, appointed by the Board. 5) At its option, the Board may appoint a fifth member, who cannot be either an elected or appointed County official. The Board is requested to consider the appointment of Dorothy A. Jaeckle, Chair of the Board of Supervisors, to serve as the Board member on the Committee; Colonel Douglas A. Middleton, as the member with police experience; and Dr. Wilson Edward Brown Shannon as a fifth member who is not an elected or appointed County official. Each of the three proposed appointees has indicated a willingness to serve on the committee. It is anticipated that the Committee's first actions will include the establishment of a timeline for community, employee and other meetings to consider the needs of the community. By approval of this item, the Board is also directing the Committee to recommend a minimum of three candidates to the Board. 0425:98539.1 0e-1 g- ) 4 " 0 On 0i 0 1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2017 Item Number: 13.13.1.a.1. Subject: Resolution Recognizing Battalion Chief David S. Parrott, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Battalion Chief David S. Parrott retired from the Fire and Emergency Medical Services Department on June 1, 2017, after providing over 34 years of service to the citizens of Chesterfield County. Preparer: Edward L. Senter Jr. Title: Fire Chief Attachments: Yes No # 0 0 41 RECOGNIZING BATTALION CHIEF DAVID S. PARROTT UPON HIS RETIREMENT WHEREAS, Battalion Chief David "Steve" Parrott retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on June 1, 2017; and WHEREAS, Chief Parrott attended Recruit School #13 in 1982, and has faithfully served the county and its citizens for over 34 years in various assignments, from firefighter to battalion chief; and WHEREAS, Chief Parrott served as a firefighter at the Chester and Dutch Gap Fire and EMS Stations and in the Technical Services Unit in 1985; and WHEREAS, Chief Parrott was promoted to sergeant in 1988, and reclassified to lieutenant in 1989 and served at the Bensley and Dale Fire and EMS Stations; and WHEREAS, Chief Parrott attended the first Chesterfield Fire and EMS Emergency Medical Technician -Cardiac sponsored course and served as a Virginia Emergency Medical Technician -Cardiac in 1992; and WHEREAS, Chief Parrott was promoted to captain in 1992 and served as the executive officer to Retired Fire Chiefs Robert L. Eanes Jr. and Fred "Wesley" Dolezal, and in the Maintenance and Logistics Unit and at the Centralia Fire and EMS Station; and WHEREAS, Chief Parrott was promoted to battalion chief in 2004 and served in the Emergency Operations Division as battalion chief on "B" shift in the western battalion, "A" shift in the northern battalion and in the Resource Management Division; and WHEREAS, Chief Parrott responded to the Colonial Heights/Tri-Cities tornadoes in 1993, the Virginia Power smokestack rescue in 1996 and the Walnut Mall water tank rescue in 1998; and WHEREAS, Chief Parrott was deployed to California following the North Ridge earthquake in California in 1994, and to the Gulf Coast following Hurricanes Katrina and Rita in 2005; and WHEREAS, Chief Parrott was recognized with an EMS Lifesave Award for the exemplary lifesaving measures performed on a patient in cardiac arrest on the ramp of Chester Fire Station in 2001; and WHEREAS, Chief Parrott served on various committees and workgroups, including the department's Hazardous Incident Team, Technical Rescue Team, SCUBA Rescue Team, the Federal Emergency Management Agency Urban Search and Rescue - Virginia Task Force 2 and Central Virginia All Hazards Incident Management Team; and WHEREAS, Chief Parrott served as the project coordinator for Chesterfield Fire and EMS Technical Rescue Program, the Telestaff Implementation and Deployment Project, the initial County Integrated Fire Volunteer Program, the Western Shelter System Implementation and Development Project and the State Homeland Security Grant Program; and Un.a, I rl I n IOkJ, q Z WHEREAS, Chief Parrott assisted the Dale Volunteer Fire Department with writing vehicle specifications for the first Chesterfield Fire and EMS ambulance purchase. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Battalion Chief David "Steve" Parrott, expresses the appreciation of all citizens for his service to the county and extends appreciation for his dedicated service and congratulations upon his retirement. 0110_.0 0 4 3 ror CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 28, 2017 Item Number: 13.B.1.a.2. Subiect: Resolution Recognizing Ms. Sherri L. Tilton, Department of Social Services, Upon Her Retirement County Administrator's Comments: County Administrator: e uest Board Action R=M4 Staff requests the Board adopt the attached resolution. Summary of Information: Ms. Sherri L. Tilton retired from the Department of Social Services on August 1, 2017, after more than 25 years of full-time service and four years of part-time service. Preparer: Kiva A. Rogers Title: Director of Social Services Attachments: Yes No F 044 RECOGNIZING MS. SHERRI TILTON UPON HER RETIREMENT WHEREAS, Ms. Sherri Tilton began her career in the Virginia Social Services System with the Hopewell Department of Social Services as an Eligibility Worker; and WHEREAS, Ms. Tilton was hired as an Eligibility Supervisor by the Chesterfield -Colonial Heights Department of Social Services on July 14, 1986; and WHEREAS, Ms. Tilton made a proposal for part-time job share positions within the Eligibility Division which was implemented by the Chesterfield - Colonial Heights Department of Social Services; and WHEREAS, Ms. Tilton began working part-time as an Eligibility Worker on April 18, 1994; and WHEREAS, Ms. Tilton returned to a full-time Eligibility Worker position on June 27, 1998; and WHEREAS, Ms. Tilton served on various eligibility committees that championed process improvements that would make a positive impact on service delivery for internal and external customers; and WHEREAS, Ms. Tilton devised new standard operating procedures for Title IV -E Foster Care Medicaid processing that were adopted by the agency; and WHEREAS, Ms. Tilton assisted with providing disaster Food Stamps to over 5,000 citizens following Hurricane Isabelle; and WHEREAS, Ms. Tilton was promoted to Social Worker on August 23, 1999; and WHEREAS, Ms. Tilton consistently demonstrated flexibility and willingness to meet the needs of her team throughout her tenure in the department; and WHEREAS, Ms. Tilton contributed greatly to the success of the reorganization of the team and the merger of the Child Care Team with the Families and Children Medicaid Team for the department; and WHEREAS, Ms. Tilton served as a role model, assisting with training and orientation for new employees; and WHEREAS, Ms. Tilton demonstrated dedication and commitment to serving the citizens of Chesterfield County and the City of Colonial Heights; and WHEREAS, Ms. Tilton was attentive to the needs of customers and exhibited a high standard for customer service that served as a model for others; and NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of supervisors recognizes the outstanding contributions of Ms. Sherri Tilton, expresses the appreciation for all residents for her services to the county and the City of Colonial Heights and extends its congratulations upon her retirement, as well as best wishes for a long and happy retirement." ) 0 b" 01. • COUNTY I BOARD OF SUPERVISOR'. AGENDA Page 1 of 1 Meeting Date: June 28, 2017 Item Number: 13.B.1.a.3. Subject: Resolution Recognizing Mr. Charles A. Gregory, Building Inspection Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Charles Gregory will retire from the Building Inspection Department on July 1, 2017, after providing 31 years of service to the citizens of Chesterfield County. Preparer: Richard C. Witt Title: Director of Building Inspection Attachments: 0 Yes 11 No # RECOGNIZING CHARLES A. GREGORY UPON HIS RETIREMENT WHEREAS, Mr. Charles A. Gregory joined Chesterfield County, Virginia as a Lieutenant - Plans Review Technician in the Fire Department on June 16, 1986; and WHEREAS, Mr. Gregory was promoted to various positions within the Fire Department from January 22, 1992 through November 23, 2002; and WHEREAS, Mr. Gregory was a founding member of the Chesterfield County Fire Department Hazardous Materials Response Team; and WHEREAS, Mr. Gregory transferred into the Building Inspection Department as a Commercial Building Inspector II on December 19, 2005; and WHEREAS, Mr. Gregory has served Chesterfield County as a fire protection and building plan review engineer, fire protection inspector and building inspector; and WHEREAS, Mr. Gregory was especially skilled in the hazardous materials and industrial process aspects of the Uniform Statewide Building Code and utilized this expertise working with DuPont and Chesterfield's largest industrial process operators; and WHEREAS, Mr. Gregory was an avid participant in the state and national code development processes where he participated in International Code Council code development hearings, Virginia Department of Housing and Community Development work group sessions, Fire Services Board Code Change Committee meetings and Virginia Building and Code Official Association committee meetings; and WHEREAS, Mr. Gregory is known for his technical, knowledge of the profession and dedication in seeking opportunities to mentor and share his expertise, knowledge, and experiences with staff members and the public; and WHEREAS, his commitment to sharing his knowledge was demonstrated through his work as a certified instructor for the Jack A. Proctor Virginia Building Code Academy teaching the Commercial Building Inspector course, and as a Fire Instructor IV for the Virginia Department of Fire Programs teaching the Fire Protection Systems and Officer Development courses, and as an adjunct instructor for the National Fire Academy; and WHEREAS, Mr. Gregory's commitment to continuous learning and professional development is exemplified by his achievement of multiple professional certifications by the Commonwealth of Virginia including Building Official, Fire Protection Inspector, Fire Protection Plans Examiner, Commercial Mechanical Inspector, Mechanical Plans Examiner, Residential Mechanical Inspector, and Certified Professional Code Administrator; and y°47 WHEREAS, Mr. Gregory retires from the Chesterfield County Department of Building Inspection on July 1, 2017, after providing 31 years of dedicated service; and WHEREAS, Mr. Gregory faithfully served the county and its residents with honor and integrity; and WHEREAS, Mr. Gregory's work to provide a safe -built environment in Chesterfield County has greatly enhanced the well-being of our residents and visitors. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Charles A. Gregory and extends on behalf of its members and the residents of Chesterfield County appreciation for his service to the county and the Commonwealth of Virginia, congratulations upon his retirement, and best wishes for a long and happy retirement. CHESTERFIELD COUNTY I BOARD OF SUPERVISORj 4GEND4 Page 1 of 1 Meeting Date: June 28, 2017 Item Number: 13.B.1.a.4. Subject: Resolution Recognizing Mr. Mark G. Thrash, Building Inspection Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Mark Greg Thrash will retire from the Building Inspection Department on July 1, 2017, after providing 15 years and 10 months of service to the citizens of Chesterfield County. Preparers Richard C. Witt Title: Director of Building Inspection Attachments: 0 Yes 11 No # RECOGNIZING MARK GREG THRASH UPON HIS RETIREMENT WHEREAS, Mr. Mark Greg Thrash joined Chesterfield County, Virginia as an electrical inspector on September 4, 2001; and WHEREAS, Mr. Thrash earned multiple promotions during his career with the county leading to his promotion to combination inspector level III on February 25, 2006; and WHEREAS, Mr. Thrash retires from the Chesterfield County Department of Building Inspection on July 1, 2017, after providing 15 years and 10 months of dedicated service; and WHEREAS, Mr. Thrash faithfully served the county and its residents with honor and integrity; and WHEREAS, Mr. Thrash's work to provide a safe -built environment in Chesterfield County has greatly enhanced the well-being of our residents and visitors; and WHEREAS, Mr. Thrash is known for his technical knowledge of the profession and dedication in seeking opportunities to be a mentor and share his knowledge and experiences with staff members and the public; and WHEREAS, Mr. Thrash's commitment to knowledge and professionalism is exemplified by his achieving seven professional certifications; and WHEREAS, Mr. Thrash generously devoted his time and talent to service with the Virginia Chapter International Association of Electrical Inspectors. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Mr. Mark Greg Thrash and extends on behalf of its members and the residents of Chesterfield County appreciation for his service to the County and the Commonwealth of Virginia, congratulations upon his retirement, and best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2017 Item Number: 13.B.1.a.5. Subiect: Resolution Recognizing Lieutenant Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Patrick "PJ" McCann, III, Police Lieutenant Patrick "PJ" McCann, III, retired from the Police Department on June 1, 2017, after providing over 25 years of service to the residents of Chesterfield County. Preparer: Colonel Thierry Q. Dupuis — Title: Chief of Police —1 Attachments: Yes No F 0 410 5 RECOGNIZING LIEUTENANT PATRICK "PJ" MCCANN, III, UPON HIS RETIREMENT WHEREAS, Lieutenant Patrick 11PJ11 McCann, III, retired from the Chesterfield County Police Department on June 1, 2017 ' , after providing over 25 years of outstanding quality service to the residents of Chesterfield County; and WHEREAS, Lieutenant McCann began his law enforcement career over 28 years ago as a member of the Myrtle Beach, South Carolina, Police Department; and WHEREAS, Lieutenant McCann has faithfully served the county in the capacity of Patrol Officer, Detective, Detective First Class, Senior Detective, Master Detective, Sergeant and Lieutenant; and WHEREAS, during his tenure, Lieutenant McCann also served as a General Instructor, member of the Street Drug Enforcement Unit and member of the Police Emergency Response Team where he served on the Special Weapons and Tactical Team; and WHEREAS, Lieutenant McCann was selected as the 1993 Police Rookie of the Year; and WHEREAS, Lieutenant McCann's assignment to the Special Weapons and Tactical Team has spanned over 15 years where he has served in various positions to include Operator, Assistant Team Leader, Team Leader and Team Commander; and WHEREAS, throughout his career, Lieutenant McCann has served in numerous divisions of the Police Department, including Uniform Operations Bureau, and the Investigations Bureau units of Vice and Narcotics, Crimes Against Persons, Crimes Against Property and Major Case; and WHEREAS, Lieutenant McCann was recognized with a Certificate of Achievement for his extensive and detailed investigation of a homicide investigation where he combined innovative investigative techniques as he gathered information from a botanist, climatologist, geologist, and wound analyst expert to build and strengthen his case, and his dedicated and diligent work resulted in an indictment of murder for the suspect; and WHEREAS, Lieutenant McCann is the recipient of multiple Chief's Commendation awards for his exceptional investigative skills, professionalism and dedication to duty in the successful resolution of many homicide investigations; and WHEREAS, Lieutenant McCann was deputized as a Federal Task Force Officer with the Richmond District Office of the Metro Area Task Force of the Drug Enforcement Administration; and 0 nji P, 5 2 WHEREAS, Lieutenant McCann received a Combat Ribbon as a member of the Police Emergency Response Team where he was fired upon during a hostage situation that evolved into an eight-hour standoff; and WHEREAS, Lieutenant McCann has been recognized with Unit Citation Awards while serving as a member of the Police Emergency Response Team and as a member of Crimes Against Persons Unit; the effective communication, teamwork and dedication of all members led to the resolution of a significant number of critical incidents and a difficult homicide case; and WHEREAS, Lieutenant McCann was the recipient of the Mason T. Chalkley Supervisory Award for Excellence in 2009 and 2016 for his loyalty, competence, dedication and concern for his subordinates and his excellent leadership in the high level of performance of his unit;,and WHEREAS, Lieutenant McCann is recognized for his excellent communications and human relations skills, his professionalism and teamwork, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County during his exemplary career; and WHEREAS, during his tenure, Lieutenant McCann has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Lieutenant McCann has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Lieutenant McCann's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Lieutenant Patrick 11PJ11 McCann, III, and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. Ono-) I-- j 3 I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2017 Item Number: 13.113.1.a.6. Subiect: Resolution Recognizing Corporal James D. Anderson, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Corporal James D. Anderson will retire from the Police Department on July 1, 2017, after providing nearly 27 years of service to the residents of Chesterfield County. Preparer: Colonel Thierry Q. Dupuis Title: Chief of Police Attachments: Yes F-1No RECOGNIZING CORPORAL JAMES D. ANDERSON UPON HIS RETIREMENT WHEREAS, Corporal James D. Anderson will retire from the Chesterfield County Police Department on July 1, 2017, after providing nearly 27 years of outstanding quality service to the residents of Chesterfield County; and WHEREAS, Corporal Anderson has faithfully served the county in the capacity of Patrol Officer, Senior Police Officer, Master Police Officer, Career Police Officer and Corporal; and WHEREAS, during his tenure, Corporal Anderson also served as Field Training Officer, General Instructor, Evidence Technician, School Resource Officer and Campus Resource officer; and WHEREAS, Corporal Anderson performed as a School Resource Officer for over 12 years where he developed an outstanding rapport with staff and students at the various schools where he was assigned, and his expertise also allowed him to coach and mentor newer School Resource officers; and WHEREAS, Corporal Anderson was one of the first members of the department to serve as a Campus Resource Officer; and WHEREAS, Corporal Anderson served as a member of the Special Response Unit for ten years; and WHEREAS, Corporal Anderson and his fellow School Resource Officers were the recipients of a Unit Citation Award in recognition of their professionalism, teamwork and dedication, for maintaining a criminal clearance rate at a level much higher than expected, in addition to their regular duties; and WHEREAS, Corporal Anderson is recognized for his excellent communications and human relations skills, his strong work ethic and his teamwork, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County; and WHEREAS, during his tenure, Corporal Anderson has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Corporal Anderson has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Anderson's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Corporal James D. Anderson and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. �'I C, � I - j L �D5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2017 Item Number: 13.113.1.a.7. Subiect: Resolution Recognizing Corporal James D. Johnson, II, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: LIZ Board Action Requested: Adoption of the attached resolution. Summary of Information: Corporal James D. Johnson, II, will retire from the Police Department on July 1, 2017, after providing 20 years of service to the residents of Chesterfield County. Preparer: Colonel Thierry G. Dupuis Attachments: Yes No Title: Chief of Police RECOGNIZING CORPORAL JAMES D. JOHNSON, II, UPON HIS RETIREMENT WHEREAS, Corporal James D. Johnson, II, will retire from the Chesterfield County Police Department on July 1, 2017, after providing 20 years of outstanding service to the residents of Chesterfield County; and WHEREAS, Corporal Johnson has faithfully served the county in the capacity of Patrol Officer, Senior Police Officer, Senior Detective, Master Detective, Career Police Officer, Career Detective and Corporal; and WHEREAS, Corporal Johnson served in the Uniform Operations Bureau, the Operational Support Bureau and the Investigations Bureau; and WHEREAS, during his tenure, Corporal Johnson also served as a Field Training officer, Desk Officer, General Instructor, School Resource Officer and as a member of the Special Response Unit; and WHEREAS, Corporal Johnson served in various assignments in the Investigations Bureau, including Crimes Against Property, Crimes Against Persons and Larceny from Auto; and WHEREAS, Corporal Johnson served many years as a School Resource Officer where he has fostered positive and effective relationships with the staff and students; and WHEREAS, Corporal Johnson was the recipient of a Chief's Commendation for his actions while investigating larcenies of over $10,000 worth of computer and electronic devices from three area high schools; the dedication and exceptional skill he displayed resulted in the arrests and confession of three suspects; and WHEREAS, Corporal Johnson is recognized for his communications and human relations skills, his strong work ethic and his teamwork, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County; and WHEREAS, during his tenure, Corporal Johnson has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Corporal Johnson has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Johnson's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Corporal James D. Johnson, II, and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. 000057 V CHESTERFIELD COTNTT'= BOARD OF SUPERVISORS AGENDA Meet Lng Date: June 28, 2017 Item Number: mmm Resolution Recognizing Ms. Faith L. Davis, Department of Risk Management, Upon Her Retirement 7 County Administrator:—(;�)� Board Action Requested: Adoption of the attached resolution. Staff requests the Board adopt the attached resolution recognizing Faith Davis for more than 30 years of dedicated service to the Chesterfield County. Preparer: Cynthia B. Smith Attachments: 0 Yes 1-1 No Title: Director of Risk Management # 000058 RECOGNIZING MS. FAITH L. DAVIS UPON HER RETIREMENT WHEREAS, Ms. Faith L. Davis was hired by the Risk Management Department on December 5, 1986 and will retire on July 1, 2017, after providing more than 30 years of dedicated and faithful service to Chesterfield County; and WHEREAS, Ms. Davis served in many capacities with Risk Management including Claims Technician, Claims Adjuster, Senior Claims Adjuster, and Claims Manager; and WHEREAS, Ms. Davis served as Clerk to the Chesterfield County Board of Supervisors from July 10, 1995 until November 29, 1997; and WHEREAS, Ms. Davis provided outstanding support and claims administration services to the employees of Chesterfield County and Chesterfield County Public Schools and conscientiously recorded the actions of the Board of Supervisors; and WHEREAS, Ms. Davis provided a high level of customer service when working with employees, managers, officials, insurance companies, medical providers, attorneys, and the public in responding to their needs and often going out of her way to meet a need and exceeding customer expectations throughout her career; and WHEREAS, Ms. Davis received numerous commendations and expressions of appreciation for service rendered to customers and was recognized as "the nicest person" to interact with; and WHEREAS, Ms. Davis was the Risk Management Employee of the Year in 2003, 2006 and 2015, recognizing her dedication, teamwork, and excellent customer service in performing her responsibilities; and WHEREAS, Ms. Davis continuously supported her coworkers through training and imparting knowledge in the field of claims administration, safety, and prevention of injuries; and WHEREAS, Ms. Davis supported Chesterfield County and Chesterfield County Public Schools and their customers through her dedication and conscientiousness by working to ensure a seamless transition upon her retirement. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Ms. Faith L. Davis and extends appreciation, on behalf of its members and the employees and citizens of Chesterfield County, for more than 30 years of dedicated service to the county, congratulations upon her retirement, and best wishes for a long, happy, and healthy retirement. 0 tq ") L91 5 9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2017 Item Number: 13.B.1.a.9. Subject: Resolution Recognizing Deputy Richard L. Farmer, Sheriff's Office, Upon His Retirement County Administrator's Comments: County Administrator:, Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Richard L. Farmer will retire on August 1, 2017, after 18 years of service to Chesterfield County. Preparer: Karl S. Leonard . Attachments: Yes F-1No Title: Sheriff 0 CJG 0 RECOGNIZING DEPUTY RICHARD L. FARMER UPON HIS RETIREMENT WHEREAS, Mr. Richard L. Farmer has faithfully served Chesterfield County for 18 years; and WHEREAS, on July 26, 1999, Mr. Farmer joined the Chesterfield County Sheriff's Office as a deputy assigned to the Corrections Bureau under Sheriff Clarence G. Williams, Jr., and faithfully served Sheriff Dennis S. Proffitt, Sr. and current Sheriff Karl S. Leonard; and WHEREAS, Deputy Farmer was transferred to the Transportation Unit in August 2003, where he was responsible for implementing numerous process improvements, including record keeping, scheduling and upkeep of vehicle maintenance, and monthly reports; and WHEREAS, Deputy Farmer has demonstrated his versatility, skill, and a strong work ethic in a wide range of departmental assignments in both the Correctional and Court Services sections of the Sheriff's Office; and WHEREAS, Deputy Farmer has supported the annual "Bike for the Blue" event by participating in a 115 -mile bicycle ride to Washington, D.C. to honor our fallen law enforcement officers nationwide; and WHEREAS, Deputy Farmer has aided in ensuring that employees of the Sheriff's Office meet the highest standards by serving as a field training officer; and WHEREAS, Deputy Farmer received several letters of appreciation for his dedication and service to the employees and citizens of Chesterfield County; and WHEREAS, Deputy Farmer was selected as Employee of the Quarter in 2005; and WHEREAS, Deputy Farmer received a commendation for developing a maintenance program for county vehicles, implementing suggestions for improved security during inmate transports, and updating, redesigning, and distributing information to assist in the planning and organization of inmate transports. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Deputy Richard L. Farmer, expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. CHESTERFIELD COUNTY ". BOARD OF SUPERVISORS Page 1 of 1 AGENDA 1749 r /l'GiN" Meeting Date: June 28, 2017 Item Number: 133.1.1b. Subiect: Resolution Recognizing Mr. Anthony Vincent Sulewski Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Anthony Vincent Sulewski, Troop 2877, sponsored by Chester Presbyterian Church, upon attaining the rank of Eagle Scout. Mr. West is a resident of the Bermuda District. Preparer: Janice Blakley Attachments: 0 Yes Title: Clerk to the Board 1-1 No # u$2 RECOGNIZING MR. ANTHONY VINCENT SULEWSKI UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Anthony Vincent Sulewski, Troop 2877, sponsored by Chester Presbyterian Church, has accomplished those high standards of commitment and has reached the long -sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Anthony has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Anthony Vincent Sulewski, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the county to have such an outstanding young man as its citizen. nn') OCTU 0 J CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 28, 2017 Item Number: 13.113.1l.c. Subiect: Resolution Approving the Refinancing of Existing Richmond Metropolitan Transportation Authority (RMTA) Bonds County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to adopt the attached resolution to approve a refinancing of 2011 bonds issued by the Richmond Metropolitan Transportation Authority (RMTA). Summary of Information: In 2014, when the General Assembly equalized the Richmond Metropolitan Transportation's Authority's (RMTA) governing body representation among the member jurisdictions and renamed the Authority to the "Richmond Metropolitan Transportation Authority," the General Assembly also added a requirement to the Authority's enabling legislation that the Authority's debt issuances be approved by the governing bodies of its member jurisdictions and the Mayor of the City of Richmond, including refunding/refinancing transactions (Va. Code § 33.2-2902(16)). That said, the RMTA issued $23,225,000 of tax-exempt bonds (the 112011 Bonds") through the Virginia Resources Authority ("VRA") in November 2011, and the associated interest rates have decreased to a point that the Authority has the opportunity to advance refund the 2011 Bonds to achieve significant debt service savings. Based on the market as of early June, the refunding will result in total debt service savings of approximately $2,000,000 over the life of the loan, or in excess of 6 percent on Present Value Savings basis. These savings equate to a reduction in annual debt service of approximately $80,000. The transaction is a refunding only, includes no new money, and will match the current final maturity (July 2041) of the 2011 bonds refunded. Preparer: Matt Harris Title: Budget Director Attachments: E Yes F-1 No # 01 U11 0 0 G, Zi CHESTERFIELD • BOARD OF SUPERVISORS Page 2 of 2 AGE" I I r*1 I A I The County's approval of the Authority's issuance of the refunding bonds does not constitute an endorsement to prospective purchasers of such obligation of the creditworthiness of the Authority. The County has no obligation to pay the debt service on the refunding bonds. Neither the faith or credit nor the taxing power of the County will be pledged on the refunding bonds. The Authority does not intend that the refunding will extend the maturity of the indebtedness and the various jurisdictional approvals will set forth that restriction. Staff recommends approval. 0 0, 0 C� It"), 5 RESOLUTION OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY APPROVING THE ISSUANCE OF REFUNDING BONDS BY THE RICHMOND METROPOLITAN TRANSPORTATION AUTHORITY WHEREAS, the Virginia General Assembly created the Richmond Metropolitan Transportation Authority (the "Authority" and formerly known as the Richmond Metropolitan Authority) in 1966 pursuant to Chapter 178, Acts of the Virginia General Assembly (as amended and in effect from time to time, and as currently codified in Title 33.2, Chapter 29, Code of Virginia, the "Enabling Act") for the purpose of, among other things, owning and operating limited access highways within its member jurisdictions; WHEREAS, the Authority currently owns and operates the Powhite Parkway, the Downtown Expressway and the Boulevard Bridge (the "Expressway System") and has financed and refinanced a portion of the capital needs of the Expressway System with borrowings in the private and public debt markets; WHEREAS, as amended in 2014, the Enabling Act requires the approval of the Mayor and the Council of the City of Richmond and the Boards of Supervisors of the Counties of Henrico and Chesterfield, in order for the Authority to borrow money and issue bonds, notes, or other evidences of indebtedness; WHEREAS, the Authority in 2011 issued its $23,225,000 Taxable Expressway Revenue and Refunding Bond, Series 2011-A (the "2011-A RMTA Bond"), in order to refund certain of its outstanding indebtedness and to finance, among other things, (i) the construction and equipping of open road tolling lanes on the Downtown Expressway, the addition of express lanes and improvements to the existing toll plaza building, (ii) the replacement/refurbishment of toll collection equipment, and (iii) road surface overlays; WHEREAS, the Authority can realize debt service savings through the issuance of refunding bonds in order to refund the 2011-A RMTA Bond in advance of its stated maturity; and WHEREAS, the Authority's Board has approved the issuance of its Taxable Expressway Revenue Refunding Bond (the "RMTA Refunding Bond") in order to refund the 2011-A RMTA Bond and to pay costs of issuance of the transaction, subject to obtaining the approvals of the Mayor and the member jurisdictions as required by the Enabling Act, and has requested that the Mayor and the jurisdictions provide such approvals; WHEREAS, it is in the best interests of the County to approve the Authority's issuance of the RMTA Refunding Bond. 0110"C G6 NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: 1. The Board hereby approves the Authority's issuance of the RMTA Refunding Bond, as and to the extent required by the Enabling Act, for the purpose of refunding all or a portion of the 2011-A RMTA Bond and paying costs of issuance. The RMTA Refunding Bond may be issued in one or more series of different principal amounts and interest rates, with the timing, amounts and number of series dependent on the Authority's need for funds and market conditions; provided, however, that in no event shall the RMTA Refunding Bond mature later than July 15, 2041. 2. The County's approval of the Authority's issuance of the RMTA Refunding Bond does not constitute an endorsement to prospective purchasers of such obligation of the creditworthiness of the Authority. The RMTA Refunding Bond shall not be deemed to constitute a debt of the Commonwealth of Virginia, the County, or of any other political subdivision thereof except the Authority. Neither the Commonwealth of Virginia, the County nor any other political subdivision thereof, except the Authority, shall be obligated to pay the principal of, redemption premium or late charges, if any, or interest on the RMTA Refunding Bond or other costs or amounts incident thereto. Neither the faith and credit nor the taxing power of the Commonwealth of Virginia or any political subdivision thereof, including the County and the Authority, is pledged to the payment of the principal of, redemption premium or late charges, if any, or interest on the RMTA Refunding Bond or other costs or amounts incident thereto. The RMTA Refunding Bond shall not constitute an indebtedness within the meaning of any debt limitation or restriction. 3. This resolution shall take effect immediately upon its adoption, and shall continue in full force and effect until June 30, 2018, unless extended by subsequent action of the Board of Supervisors. 112151386 1 -2- ,j C CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2017 Item Number: 13.B.1.d. Subject: Resolution Recognizing the 100th Anniversary of Fort Lee County Administrator: Board Action RequesteW Mrs. Jaeckle requests that the Board of Supervisors adopt the attached resolution recognizing the 100th Anniversary of Fort Lee. Summary of Information: Fort Lee is commemorating its 100th Anniversary as a training center for soldiers and civilians who have supported our nation through World War I and World War II. Fort Lee also is partnering with Chesterfield County for its Centennial of the 1917 Courthouse, and has created an exhibit called "Mobilizing for War" that will be on display in the Chesterfield County Historic Jail from June 2017 through November 2018. Ms. Jaeckle will participate in Fort Lee's Centennial Time Capsule Ceremony on July 10, 2017, and will place a copy of the resolution in the time capsule on behalf of Chesterfield County. Preparer: Chris Ruth Title: Assistant Director Attachments: Yes No of Communications and Media # OOJOGS RECOGNIZING THE 100TH ANNIVERSARY OF FORT LEE WHEREAS, Fort Lee is commemorating its 100th anniversary in 2017 with activities that honor and celebrate its rich history, as well as the soldiers, family members and civilians who have contributed to its century of support to the nation; and WHEREAS, the new cantonment site in Virginia was designated as Camp Lee in 1917, just 18 days after a state of war with Germany was declared in April; and WHEREAS, the U.S. Army leased 9,000 acres in Prince George County to construct one of 32 new cantonments built to train the mobilizing Army; building began in June 1917, and hundreds of Chesterfield County workers helped to construct the facility; and WHEREAS, within 60 days after the beginning of construction, Camp Lee became the home of the 80th Division and approximately 14,000 recruits were on site; and WHEREAS, after the 80th Division deployed to France in May 1918 in support of World War I, a daily population of more than 40,000 replacement troops were trained at Camp Lee until the Armistice in November 2018; and WHEREAS, Camp Lee served as a demobilization station until 1921, when it was dismantled and the land returned to the Commonwealth of Virginia to use as a forest and game preserve; and WHEREAS, Camp Lee was reconstructed in October 1940 as part of the Army's build-up to World War II, becoming the home of the Army Quartermaster Corps, and also briefly the home of the Women's Army Corps Training Center; and WHEREAS, Camp Lee was renamed Fort Lee when it was designated as a permanent Army facility in 1950; and WHEREAS, in 2005, as part of the Base Closure and Realignment Act, BRAC, Fort Lee's role expanded when the Army's Ordnance Corps and Transportation Corps were relocated to Fort Lee; and WHEREAS, Fort Lee is now the third largest training center in the Army, and supports nearly 86,000 soldiers, retirees, veterans, family members and civilian employees both on and off post, and it also has a $2.4 billion impact on the local economy each year; and WHEREAS, Fort Lee is the home of logistics and is charged with coordinating sustainment doctrine and developing new equipment for all sustainment branches in the U.S. Army; and WHEREAS, as part of Fort Lee's Centennial Celebration, it is partnering with Chesterfield County as the county commemorates the 100th Anniversary of the 1917 Courthouse on October 26, 1917; and WHEREAS, Fort Lee has developed a special exhibit called "Mobilizing for War" about the Army's efforts to prepare for World War I; and WHEREAS, this special exhibit will be on display in Chesterfield County's Historic Jail from June 2017 to November 2018 to educate residents and visitors about Fort Lee's role, and citizens, roles, in preparing for war; and WHEREAS, Fort Lee has provided a world-class level of training to the brave men and women of the U.S. Armed Forces for 100 years; and WHEREAS, Fort Lee has remained a vital installation, for the Army, and an important part of the community, because of its professionalism, quality in training leaders and partnership within the surrounding communities; and WHEREAS, on behalf of the county, a copy of this resolution will be placed in the Fort Lee Centennial Time Capsule during a ceremony on July 10, 2017. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 28th day of June 2017, on behalf of the citizens of Chesterfield County, publicly recognizes Fort Lee on its 100th Anniversary and thanks its members for all that it has done to ensure the success of this community and our nation, and wishes it continued success in the future. C.1 I �� , I U� 9 TO ApGy CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 14 AGENDA Meeting Date: June 28, 2017 Item Number: 133.1l.e. Subject: Resolution Recognizing the Week of July 16-22, 2017, as Pretrial, Probation, and Parole Supervision Week in Chesterfield County County Administrator: Board Action Request6b: Adoption of the attached resolution. Summary of Information: Pretrial, Probation, and Parole Supervision Week will be observed in Virginia and nationally during the week of July 16-22, 2017. This week is observed to show support and appreciation for the work done in communities by pretrial, probation, and parole staff. The theme for this year's observation, as supported by the American Probation and Parole Association and other community corrections associations, is "Clients, Communities, Employees: Empowerment through Partnerships." The key to success, locally, is the professionalism and dedication of the pretrial and local probation staff who serve both Chesterfield County and the City of Colonial Heights. In celebration of Pretrial, Probation and Parole Supervision Week, the Board is asked to recognize the local community corrections staff who put forth the effort everyday to make Chesterfield County a safe community to live, work, play, and raise families. Preparer: Andrew Molloy, Jr. —Title. Director of Community Corrections Services —1 Attachments: Yes No 1 RECOGNIZING THE WEEK OF JULY 16-22, 2017, AS PRETRIAL, PROBATION, AND PAROLE SUPERVISION WEEK IN CHESTERFIELD COUNTY WHEREAS, one of Chesterfield County's five strategic goals is "Partner with residents to provide a safe and secure community through prevention, readiness, and professional response"; and WHEREAS, one of Chesterfield County's five strategic goals is "Promote healthy, active, lifestyles and foster self-sufficiency that enhances quality of life through physical, mental, emotional, and social well-being"; and WHEREAS, Community Corrections Services is committed to fostering safe communities through effective, efficient, evidence -based local probation and pretrial supervision; and WHEREAS, Community Corrections Services is committed to changing clients, behaviors to encourage and support healthy choices which enhance the well-being of the clients, their families, and their communities; and WHEREAS, the partnerships with members of the criminal justice system, victim advocacy groups, other governmental agencies, non-profit and faith - based organizations are essential to Community Corrections Services; and WHEREAS, the national theme for the week is: "Clients, Communities, Employees: Empowerment through Partnerships"; and WHEREAS, The American Probation and Parole Association, in partnership with the National Association of Pretrial Services Agencies, established a week to honor probation, parole, and pretrial services professionals; and WHEREAS, Chesterfield County is proud and grateful to have such outstanding local probation and pretrial services professionals, dedicated to making Chesterfield County a better and safer place to live, work, play, and raise a family. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors hereby recognizes the week of July 16-22, 2017, and designated weeks in future years, as Pretrial, Probation, and Parole Supervision Week in Chesterfield County and calls this recognition to the attention of all its community members, as well as publicly salutes the service of local probation and pretrial services professionals in our community. C, 0,0 72 1_� b CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 28, 2017 Item Number: 13.B.1.f. Subiect: Adoption of Resolution Requesting Changes in the Secondary System of State Highways as a Result of the Rivers Bend Meadowville Tech Project County Administrator's Comments: County Administrator: Board Action Requested: Adopt the attached resolution requesting changes in the Secondary System of State Highways as a result of the Rivers Bend Meadowville Tech Project. Summary of Information: The Virginia Department of Transportation has completed the Rivers Bend Meadowville Tech Project and a sketch and VDOT Form AM -4.3 have been provided which define adjustments required in the Secondary System of State highways. Staff and county franchisees have reviewed these changes. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes FI No # 0HO 73 'VICINI-TYSKETCH Changes in the Secondary System of State Highways; Meadowville Road, State Route 618, Meadowville 'Technology Parkway, Rivers Bend Boulevard TJER f Changes in the Secondary System: of State Highways- Meadoviville Road, State Route 618, Meadowville Technology, Parkway, Rivers Bend Boulevard ... . ...... .. ........ . . .... . .. . ..... .. ... ....... ........... T GT IDGE LIN ti Exrr 16 LN CR pLoWUP WA , Chesterfield County Right of Way Office June 13, 2017 Changes in the Secondary System of State Highways; Meadowville Road, State Route 618, Meadowville'Technology Parkway, Rivers Bend Boulevard, Chesterfield County, Virginia Abandon Meadowtorille, Road, State Route 618, A - 6 0.57' Miles Addition Meadowville Road B"C 0.101 Miles JrER LU, Addition Meadowville Technology Parkway C " D 0.55, Miles E - F 0.08 Miles CT Addition Rivers Bend Boulevard F - G 0.29 Miles LIJ 11 C pl�� ?0 1. BATOSTA C T 2. ST0NEVRfl)GE LN 2 EXrr 16 LK % T()" 'U URG OLGIR j A M EAD WM kq\ I N Chesterfield County Right of Way Office w r June 13,2017 s 111CM-W-133t.1 4D 0"x'6 '�' 11 5 CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors, held in the Public Meeting Room at the Chesterfield Administration Building on June 28, 2017, at 6:00 p.m. WHEREAS, the Virginia Department of Transportation has completed the Rivers Bend Meadowville Tech project and a sketch and VDOT Form AM -4.3 have been provided to the Board of Supervisors which define adjustments required in the Secondary System of State Highways as a result of the construction, which sketch and form are incorporated herein by reference; and, WHEREAS, a certain segment of Meadowville Road, State Route 618, appears to no longer seine public convenience and should be abandoned as a part of Secondary System of State Highways; and, WHEREAS, certain segments of Meadowville Road, Meadowville Technology Parkway, and Rivers Bend Boulevard are ready to be accepted into the Secondary System of State Highways. NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors hereby requests the Virginia Department of Transportation to take the necessary action to abandon as part of the Secondary System of State Highways the segment of Meadowville Road, State Route 618, identified as Segment A - B, a distance of 0.57 miles as shown on the attached sketch and Foran. AM -4.3 pursuant to Section 33.2-912, Code of Vir inia; and, BE IT FURTHER RESOLVED, the Board of Supervisors hereby requests the Virginia Department of Transportation to take the necessary action to add as part of the Secondary System of State Highways the segments of Meadowville Road, identified as Segment B - C, a distance of 0.10 miles, the segment of Meadowville Technology Parkway, identified as Segment C — D, a distance of 0.55 miles, the segment of Meadowville Technology Parkway, identified as Segment E — F, a distance of 0.08 miles, and the segment of Rivers Bend Boulevard, identified as Segment F — G, a distance of 0.29 miles as shown on the attached sketch and Form AM -4.3 pursuant to Section 33.2-705, Code of Vires; and, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Permits Manager at 3301 Specks Drive, Midlothian, VA 23112, for the Virginia Department of Transportation. Certified by: G,CJJ 7 In the Couitv of Chesterfield County ................................................ ; ............................................................. By resolution of the governing body adopted June 28, 2017 The following MOT Form AM -4.3 is hereby attached and incorporated as part of the governing body's resolution for changes in the secondary system of state highways. A Copy Testee Signed (Counly Official): Report of Changes in the Secondary System of State Highways Project/Subdivision Rivers Bend Meadowville Tech The following facilities of the Secondary System of State Highways are hereby ordered abandoned, pursuant to the statutory authority cited: Reason for Change: Abandonment, VDOT Project Related Pursuant to Code of Virginia Statute: §33.2-912 Street Name and/or Route Number + Meadowville Rd, State Route Number 618 Old Route Number: 0 —0 — From: (—A) — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — To: Int w/old Rt 618 (B), a distance of: 0.57 miles. 'DOT Form AM -4.3 (VMC007) Maintenance Division Date of Resolution: June 28, 2017 Page 1 of 2 0-1j, 1" 7 7 U U i Report of Changes in the Secondary System of State Highways Project/Subdivision Rivers Bend Meadowville Tech Type Change to the Secondary System of State Highways: Addition The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, is hereby guaranteed: Reason for Change: VDOT Project Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number e Meadowville Technology Pkwy, State Route Number 618 Old Route Number: 0 -------------------------------------------- O From: 1295E Ramp 16A (F) To: Old intersecction with Rt 618 (E), a distance of: 0.08 miles. Recordation Reference: N/A Right of Way width (feet) = 0 Street Name and/or Route Number ® Meadowville Rd, State Route Number 618 Old Route Number: 0 -------------------------------------------- • From: Int w/Meadowville Tech Pkwy (C) To: Int w/old Rt618 (B), a distance of: 0.10 miles. Recordation Reference: N/A Right of Way width (feet) = 0 Street Name and/or Route Number Rivers Bend Blvd, State Route Number 618 Old Route Number: 0 -------------------------------------------- • From: Kingston Ave (G) To: 1295E Rampl6A (F), a distance of: 0.29 miles. Recordation Reference: N/A Right of Way width (feet) = 0 Street Name and/or Route Number ® Meadowville Technology Pkwy, State Route Number 618 Old Route Number: 0 -------------------------------------------- ® From: Int old Rt 618 (D) To: Int Meadowville Rd. (C), a distance of: 0.55 miles. Recordation Reference: N/A Right of Way width (feet) = 0 VDOT Fonn AM -4.3 (4/20/2007) Maintenance Division Date of Resolution: Page 2 of 2 j ?; CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2017 Item Number: 13.113.2.a.1. Subiect: Transfer $1,000 from the Clover Hill District Improvement Fund to the School Board to Purchase a 3D Printer for the MakerSpace Program at Swift Creek Middle School County Administrator's Comments: County Administrator: Board Action Requested: Transfer $1,000 from the Clover Hill District Improvement Fund to the School Board to purchase a 3D printer for the MakerSpace Program at Swift Creek Middle School. Summary of Information: Supervisor Winslow has requested the Board to transfer $1,000 from the Clover Hill District Improvement Fund to the School Board to purchase a 3D printer for the MakerSpace program at Swift Creek Middle School. The Board is authorized to transfer funds to the School Board to purchase capital equipment to be used for school programs. The 3D printer will be owned by the School Board and will become a part of the School Board's inventory of property. The School Board must purchase the 3D printer,in accordance with the Virginia Public Procurement Act. Preparer: Matt Harris Attachments: Yes Title: Director, Budget & Management 0425:98399.1 F-1No 4 01 C, 0 X79 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or this funding request? 2. If an organization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/or bvlaws to armlication.) Dr. J. Calvin Frye Swift Creek Middle School 3. What is the amount of funding you are seeking? 1 $1000.00 1 Swift Creek Middle School is in the process of developing an area called MakerSpace. This area will be used by all students to bring ideas to life from projects they conceptualize and build. One of the components of the MakerSpace will be a 3D 4. Describe in detail the funding request and how Printer where students will be exposed to CAD the money, if approved, will be spent. software to design 3D models and produce them with this device. Additionally, shelving units will be needed in order to store the projects while students produce them over the course of the curriculum. The shelving units will be adhered to the wall to allow for more workspace within the MakerSpace area. 5. Is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? Provide name of other department Yes Dr. Lane, School Superintendent 6. If this request for funding will not fully fund We have received a Superintendent's Innovation your activity or program, what other individual Grant to assist with the purchase of table bases and or organization will provide the remainder of stools for the MakerSpace area. the funding? , 7. If the applicant is an organization, answer the following Is the organization a corporation Is the organization non-profit? Is the organization tax-exempt? 8. Applicant Information: Mailing Address Telephone Number Fax Number E -Mail Address Signature of the applicant — If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman. For Internal Use Drop-down - corporation Drop -Down - non-profit Yes - tax-exempt 3700 Old Hundred Road Midlothian 23112 - address 804 739 6315 - phone 804 739 6322 -fax jamesfrye@ccpsnet.net - email J. Calvin Frye Name of Applicant _�Z - Principal — Title If signing on behalf of organization printed name _4Z112-- -dare CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2017 Item Number: 13.B.2.a.2. Subject: Transfer $4,000 from the Clover Hill District Improvement Fund to the School Board to Purchase a 3D Printer for the Marketing, Art and Computer Science Departments at Clover Hill High School County Administrator's Comments: County Administrator: Board Action Requested: Transfer $4,000 from the Clover Hill District ImprovementFund to the School Board to purchase a 3D printer for the Marketing, Art and Computer Science Departments at Clover Hill High School. Summary of Information: Supervisor Winslow has requested the Board to transfer $4,000 from the Clover Hill District Improvement Fund to the School Board to purchase a 3D printer for the Marketing, Art and Computer Science Departments at Clover Hill High School. The Board is authorized to transfer funds to the School Board to purchase capital equipment to be used for school programs. The 3D printer will be owned by the School Board and will become a part of the School Board's inventory of property. The School Board must purchase the 3D printer in accordance with the Virginia Public Procurement Act. Preparer: Matt Harris Attachments: Yes No Title: Director, Budget & Management 0425:98530.1 # 0 0 j X82 APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What Is the name of the applicant (person or organization) making this funding request? 2. If an organization is the applicant, what Is`the nature and purpose of the organization? (Attach organization's most recent articles of Incorporation and/or bylaws to application.) 4. Describe In detail the funding request and how the money, if approved, will be spent. CLOVER HILL HIGH SCHOOL PUBLIC HIGH SCHOOL CHESTERFIELD, VIRGINIA 3-D PRINTER TO BE UTILIZED BYAT LEAST 3 DEPARTMENTS ON CAMPUS. IT WILL TEACH STUDENTS THE MOST UP TO DATE TECHNIQUES FOR DESIGN & DEVELOPMENT OF 3-D PRINTING. (MARKETING, ART, AND COMPUTER SCIENCE 5. Is any Chesterfield CountyDepartment` involved In the project, event or program for which you are seeking funds? I NO Provide name of other department 5. Nthis request for funding will not fully fund CLOVER HILL HIGH SCHOOL your activity or program, what other individual 011 a !£-18`? or organization will provide the remainder of the funding? 7. If the applicant Is an organization, answer the following Is the organization a corporation NO Is the organization non-profit? - non-profit Is the organization tax-exempt? 8. Applicant Information: Mailing Address Telephone Number Fax Number MaII Address Signature of the applicant — If you are signing behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman. CLOVER HILL HIGH SCHOOL % DR. DEBORAH E. MARKS, PhD 13301 KELLY GREEN LANE MIDLOTHIAN, VA 23112 X639=4940 804-739-5000 deborak_marks@ccpsnet.net OR. DEBORAH E. MARA PhD PRINCIPAL CHHS & MATH SCIENCE HIGH SCHOOL 0040 84 Date Received: District: Form: Updated 2/7/2013 01 0j`11,85 CHESTERFIELD COUNTY tt BOARD OF SUPERVISORS AGENDA ,74�fl Page 1 of 1 Meeting Date: June 28, 2017 Item Number: 13.B.2.a.3. Subiect: Transfer $135 in Clover Hill District Improvement Funds to the Police Department to Purchase and Install Three Neighborhood Watch Signs for the Edgewater at the Reservoir Subdivision (Mariners Section) County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer Funds to the Police Department to Watch signs for the Edgewater Section). Summary of Information: $135 in Clover Hill District Improvement purchase and install three Neighborhood at the Reservoir subdivision (Mariners Supervisor Winslow has requested the Board to transfer a total of $135 from the Clover Hill District Improvement Fund to the Police Department to purchase and install three Neighborhood Watch signs. The signs will be installed in the Edgewater at the Reservoir subdivision (Mariners Section) within the public right of way. The Board can transfer money to the Police Department to make capital improvements on public property that assist the police in detecting, investigating, and preventing crime. Preparer: Matt Harris Title: Director, Budget & Management 0425:98536.1 Attachments: Yes No FsTff�� 01 rA H A DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What Is the name of the applicant (person or Kimberfee Duren organization) making this funding request? 2. If an organization Is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/or bylaws to application.) 3. What Is the amount of funding you are seeking? $135.00 4. Describe in detail the funding request and how 3 Neighborhood Watch signs for Edgewater at the - the money, If approved, will be spent. Reservoir (Mariners Section) g, ,Fj }3'iS02 M _2?`11"` 5. Is any Chesterfield County Department involved In the project, event or program for which you Yes are seeking funds? Chesterfield County Police Deportment Provide name of other department Neighborhood Watch 6. If this request for funding will not fully fund your activity or program, what other Individual NIA or organization will provide the remainder of the funding? 7. If the applicant is an organization, answer the following Drop-down - corporation Is the organization a corporation Drop -Down - non-profit Is the organization non-profit? C ,, " 0 23, 03 8 7 Is the organization tax-exempt? Drop -Down - tax-exempt 8. Applicant information: 14831 Mariners Way, Midlothian VA 23112 - ailing Address address Telephone Number 804-245-9385 - phone Fax Number - fox E -Mail Address kduren2l@yahoo.com - email IS, 7/7- 77 , 777-77= - gp 77 Signature of the applicant — If you are signing on behalf of an organization you must be the Kimberlee Duren president, vice-president, chairman/director or Name of Applicant vice-chairman. —Title If signing on behalf of organization Kimberlee Duren -printed name 6/15/17 - dote For Internal Use Date Rewived, District., r =�• HAME 6y,-, 1 5 . 0 A L -f N I Z'"T 6,1101• 0 A Page I of 2 Meeting Date: June 28, 2017 Item Number: 13.B.2.b.1. Subject: Streetlight Cost Approval in the Appleford Subdivision and Transfer of Bermuda District Improvement Funds to Streetlights to Fund the Project County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of a streetlight installation in the Bermuda District and authorize the transfer of District Improvement Funds to Streetlights to fund this project. Summary of Information: Requests for streetlights, from individual citizens or civic groups, are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; and 2. A petition is required which must be signed by 75 percent of the residents within 200 feet of the proposed light and shall include a majority of the homeowners living at the proposed locations. Preparer: Scott Q Smedley Attachments: Yes CONTINUED NEXT PAGE Title: Director. Environmental E F-1 No inee # 01 0 0 G 8 0 • COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation, may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. Approval of this installation will result in an annual general fund expenditure increase of $90.24 in streetlight electrical costs. BERMUDA DISTRICT: • In the Appleford subdivision In the vicinity of 2396/3000 Appleford Drive Cost to install streetlight: $1,159.76 (Design Cost: $435.00) Location is not an intersection 000°1,90 Request Received: Estimate Received: NAME OF REQUESTOR ADDRESS: REQUESTED LOCATION: STREETLIGHT REQUEST Bermuda District Ms. Tonia Stevens 13712 Duxton Drive Chester, VA 23831 February 27, 2017 Requested: February 28, 2017 June 13, 2017 Outstanding: 105 In the Appleford subdivision In the vicinity of 2936/3000 Appleford Drive Cost to install streetlight: $1,159.76 POLICY CRITERIA: Intersection: Location is not an intersection Petition: Qualified Requestor Comments: Estimate Days Estimate "I respectively request that a streetlight be installed on Appleford Drive in front of the transformer between 3000 Appleford Drive an 2936 Appleford Drive. The statistics shows having a streetlight reduces the crime rate. Our subdivision is greatly lacking in light at night. A streetlight in my neighborhood would deter crime which seems to be on the rise. Thank you." 0 U 94:'),91 Streetlight Request r1la;t June 28, 2017 Vljv 11�?D -� ------------ OIX N • ID R C7� L 014 A-1 This map is a copyrighted product of This map shows citizen requested the Chesterfield County GIS Office. streetlight installations in relation Streetlight Legend to existing streetlights. existing light requested light 800 400 —0 800 Feet Produo?d E� Vissierr4ld Countj <:,3 _GA_LS_FERF1ELDGU1,ATT_ ZOARD OF SUPERVISOR AGENDA I IMMM Meeting Date: June 28, 2017 Itern-ilumber: 13.B.2.b.2. Transfer $1,320 From the Bermuda District Improvement Fund to the Department of General Services to Cover the Costs Associated with Pruning Trees Along Centre Street in Chester, Virginia ��* R IMIMMI e mi N - County Administrator: _e"�� Board Action Requested: Transfer $1,320 from the Bermuda District Improvement Fund to the Department of General Services to cover the costs associated with pruning trees along Centre Street in Chester, Virginia. Chairman Jaeckle has requested the Board transfer $1,320 from the Bermuda District Improvement Fund to the Department of General Services to cover the costs associated with pruning trees along Centre Street in Chester, Virginia. The Board can transfer funds to a County department to provide tree -pruning services within the public right of way. The $1,320 must be transferred to the Department of General Services and the Department must hire the landscaping contractor in accordance with the Public Procurement Act and must pay the contractor directly. Preparer: Matt Harris Attachments: 0 Yes 1-1 No Title: Director of Budget and Management 0425:98524.1 0 93 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement funds. Completing and sighing this form does not mean that youw'IlI receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. L What ts the name of the a9pticattt (1persott or Chesterfield County Department of General Services cirganlzatlon),making this fundi%request? t'":awk Us, it'n 2. If an organization is the applicant, what is the N lxli'; I nature and purpose of i local government I most receat actictes, of incorporation and/or bylaws toApptication.) M, -N mnr" N 0 a N ar "t 4. Describe In detail the funding request and how & �M. Pruning of trees along Centre Street in Chester, the money, if approved, will be spent. Virginia - Bermuda District A '5, -�M 5. Is any Chesterfield county Department Involved in the project, event or program for which you are seeking funds? Provide name of other department -G'm 6. If this request for funding will not fully fund your activity or program, what other Individual or organization will provide the remainder of the funding? No - corporation F.W. M., TrI9111IMMITT M �, I W �"P - U I M PO Box 40 Uw;tA i(, W if- J KI I 510 - �, I �t_ � Signature of the applicant - if you are signing on behalf of an organization you must be the president, vice-president, chairman/director or 11 0 1 A vice-chairman. Director - Title 9XIMEM MIM jr*MM=ff Date Received: District: CHESTERFIELD COUNTY BOARD OF SUPERVISORS 4GEVS,4�- Page 1 of 1 Meeting Date: June 28, 2017 Item Number: 13.B.2.b.3. Subject: Transfer a Total of $5,000 From the Bermuda District Improvement Fund to the School Board to Purchase Two Student Model Bassoons for Thomas Dale High School County Administrator's Comments: County Administrator: Board Action Requested: Transfer a total of $5,000 from the Bermuda District Improvement Fund to the School Board to purchase two student model bassoons for Thomas Dale High School. Summary of Information: Chairman Jaeckle has requested the Board transfer $5,000 from the Bermuda District Improvement Fund to the School Board to purchase two student model bassoons for Thomas Dale High School. The County can give money to the School Board to purchase capital equipment to be used for school programs. The instruments will be owned by the School Board and will become a part of the School Board's inventory of property. The School Board must purchase the instruments in accordance with the Virginia Public Procurement Act. Preparer: Matt Harris Title: Director, Budget and Managemen 98529.1 Attachments: Yes No F APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from, even considering your request. 1. What Is the name of the applicant (person or organization) making this funding request? 2. If an organization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/or bylaws to application.} 3. What is the amount of funding you are seeking? 4. Describe in detail the funding request and how the money, it approved, will be spent. Sarah Klinger, Thomas Dole Band The Thomas Dole Band Program is a Ten Year Honor Band and a Governor's Blue Ribbon School. The Band Program has a variety of options for young musicians. We have three concert bond classes, Advanced Band, Symphonic Band, and Wind Ensemble. Within these ensembles, students will ploy musk ranging from Grade 4 to Grade 6. They will participate in State Assessment as well as several concerts throughout the school year. The other two performing groups at Thomas Dole are the Jazz Band and the Matching Knights. The Jazz Band is an elite performing ensemble open to sophomores, juniors, and seniors. This group participates in several community activities and works collaboratively with Specialty Center Donce Company on one of the most anticipated performances of the school year. The Marching Knights participate in all Football Games and 4 VBODA Competitions throughout the fall. The Marching Knights consistently receive Superior Ratings at State Assessment. Students enrolled at Thomas Dole will have the opportunity to participate in Show Band, Pep Band, and the orchestra pit for the musical. They will have many opportunities to perform in school as well as at events outside of the school day. We are requesting two new student model bassoons for the Thomas Dole Bond Program. We are in need 4)f tw:oqvo&y m-stmments berov-se of on "fJvx in student population. Starting next year we will have 4 bassoon players, three of which are Specialty Center 5. Is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? Provide name of other department 6. If this request for funding will not fully fund your activity or program, what other individual or organization will provide the remainder of the funding? 7. If the applicant is an organization, answer the following students. The instruments we are requesting are from WoodwInd and BrosswInd. They are 2,399.99 each. The additional 200.00 is to cover the cost of shipping necessary to mail the instruments. These instruments are made to endure a high school student for many years. The acquisition of these tWo Instruments will help, to improve the quality of musicianship of current students enrolled In Thomas Dole and will encourage more students to pursue the Thomas Dole Specialty The Thomas Dale Bond Program The Thomas Dale Bond This will fully fund our request. Is the organization a corporation - Organization Is the organization non-profit? - non-profit is the organization tax-exempt? 8. Applicant information: Mailing Address Telephone Number - tax-exempt - 3626 W Hundred RD; Chester VA 23831 038 - (804) 768-6256 Fax Number -Sarah Klinger@ccpsnet.net E -Mail Address Signature of the applicant — If you are signing on behalf of an organization you must be the Sarah Klinger president, vice-president, chairman/director or vice-chairman. EQr Internal Use Date Received: District: _7 — Bond Director If signing on behalf of organization - Sarah Klinger -61912017 Q q b CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 28, 2017 Item Number: 13.B.2.c. Subiect: Streetlight Cost Approval in the Windsor Forest Subdivision and Transfer of Midlothian District Improvement Funds to Streetlights to Fund the Project County Administrator's Comments: County Administrator:_ Board Action Reauested: This item requests Board approval of a streetlight installation in the Midlothian District and authorize the transfer of District Improvement Funds to Streetlights to fund this project. Summary of Information: Requests for streetlights, from individual citizens or civic groups, are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; and 2. A petition is required which must be signed by 75 percent of the residents within 200 feet of the proposed light and shall include a majority of the homeowners living at the proposed locations. Preparer: Scott B Smedley Attachments: , Yes CONTINUED NEXT PAGE Title: Director, Environmental Engineering F-1No #00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation, may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. Approval of this installation will result in an annual general fund expenditure increase of $90.24 in streetlight electrical costs. BERMUDA DISTRICT: In the Windsor Forest subdivision In the vicinity of 11912 Kilrenny Road Cost to install streetlight: $1,561.84 (Design Cost: $435.00) Location is not an intersection Request Received: Estimate Received: NAME OF REQUESTOR ADDRESS: REQUESTED LOCATION: STREETLIGHT REQUEST Midlothian District December 8, 2016 Requested: December 8, 2016 June 7, 2017 Outstanding: 81 Mr. Johnathan Darden 11873 Winfore Drive Midlothian, VA 23113 In the Windsor Forest subdivision In the vicinity of 11912 Kilrenny Road Cost to install streetlight: $1,561.84 POLICY CRITERIA: Intersection: Location is not an intersection Petition: Qualified Requestor Comments: None Estimate Days Estimate 0 2 Streetlight Request Map June 28, 2017 KILRENiVy RO "MERE CT This map is a copyrighted product of the Chesterfield County GIS Office_ StreetlightLegend existing light requested light NNINFORE OR CHART ERHA This map shows citizen requested streetlight installations in relation to existing streetlights. Soo 400 0 800 Feet Produced E' cftefibrDeld County G3 CAESTERFIELD III ••L\ _T BOARD OF • . AGENDA Page 1 of 1 Meeting Date: June 28, 2017 Item Number: 13.B.2.d.1. Subiect: Transfer $1,321 from the Matoaca District Improvement Fund to the Chesterfield County School Board to Redesign the Third Grade Outdoor Courtyard at Grange Hall Elementary School Into a Space For Students Needing Movement or Sensory Breaks and a Place for Hands -On Science Lessons • �• •.1..�r" County Administrator: Transfer $1,321 from the Matoaca District Improvement Fund to the Chesterfield County School Board to redesign the third grade outdoor courtyard at Grange Hall Elementary School into a space for students needing movement or sensory breaks and a place for hands-on science lessons. Summary of Information: Supervisor Elswick has requested the Board to transfer $1,321 from the Matoaca District Improvement Fund to the Chesterfield County School Board to redesign the third grade courtyard at Grange Hall Elementary School to replicate a fish bowl. The space will be used for students who need movement or sensory breaks throughout the day. It will also provide a space for hands- on science lessons as well as outdoor classroom space. The funds will be used to purchase paint, play sand, benches, chairs and other items needed to transform the space. The County can legally transfer public funds to the School Board to purchase capital equipment and supplies used for public school programs. The School Board must purchase the supplies in accordance with the Virginia Public Procurement Act. Preparer: Matt Harris Title: Director, Budget & Management 0425:9855T1 Attachments: 0 Yes [_� No CHESTERFIELD COUNTY 1F A • • W A ,1 This application must be completed and signed before the County can consider`a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or Grange Nall ES organization) making this funding request? 2. If an organization is the applicant, what is the nature and purpose of the organization? Elementary School (Attachorganization's most recent articles of incorporation andjor,bylaws to application.) 3. What is the amount of funding you are seeking? $3 4 Grange Hall ES will use the money far the Fish Bowl Project - The Art teacher has proposed to redesign our third grade outdoor courtyard to replicate a fish j bowl The proposed purpose of this space is 1) - 4. Describe in detail the funding request and how Students needing movement breaks throughout the the money, if approved, will be spent. school day; 2) Students requiring a space in which to regain instructional control thru a sensory break; 3) Opportunity for hands-on science lessons; 4) Outdoor classroom space. The check can be made out to Grange Hall Elementary School OEM man= 5. Is any Chesterfield County Department involved j in the project, event or program for which you I � No are seeking funds? Provide name of other department MIME 6. If this request for funding will not fully fund your activity or program, what other individual or organization will provide the remainder of the funding? , ti.7 Fav �r ,.Ja/c.7 7. If the applicant is an organization, answer the G following I I Is the organization a corporation No - corporation __._._......_ Is the organization non-profit? ...... _.._..... _........ _......... _._..__..... ...... __..... _...._. No - non-profit � Is the organization tax-exempt? I IN No _ tax-exempt 8. applicant information. ilig Grange Ha(! Elementary School Mailing Address 19301 Hull Street Rd, Moseley, VA 23120 - address Telephone Number (804) 739-6265 - phone Fax Number (804) - fax E -Mail Address Courtney joi7es@ccpsnet.net - email EMISSION Signature of the applicant -- if you are signing on behalf of an organization you must be the Courtneylones president, vice-president, chairman/director or Name of Applicant vice-chairman. Matooca School Board Rep — Title If signing on behalf of organization Robert W. Thompson - printed name 19Jun17- date Date Received: � � i � L CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of I AGENDA Meeting Date: June 28, 2017 Item Number: 13.B.2.d.2. Subiect: Transfer $1,500 from the Matoaca District Improvement Fund to the Chesterfield County School Board to Purchase Six IPads to be Used in the Kindergarten through Second Grade Classrooms at Alberta Smith Elementary School County Administrator's Comments: County Administrator:A i & C- I 11�- Qu Board Action Reciueste� Transfer $1,500 from the Matoaca District Chesterfield County School Board to purchase kindergarten through second grade classrooms School. Summary of Information: Improvement Fund to the six iPads to be used in the at Alberta Smith Elementary Supervisor Elswick has requested the Board to transfer $1,500 from the Matoaca District Improvement Fund to the Chesterfield County School Board to purchase six iPads to be used in the kindergarten through second grade classrooms at Alberta Smith Elementary School. The County can legally transfer public funds to the School Board to purchase capital equipment and supplies used for public school programs. The iPads will be owned by the School Board and will become a part of the School Board's inventory of property. The School Board must purchase the iPads in accordance with the Virginia Public Procurement Act. Preparer: Matt Harris Title: Director, Budget & Management 0425:98556.1 Attachments: Yes F] No CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or nization) making this 2. If an organization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/or bylaws to application.) 3. What is the amount of funding you are seeki 4. Describe in detail the funding request and how the money, if approved, will be spent. S. Is any Chesterfield County Department involved In the project, event or program for which you are seeking funds? Provide name of other department Alberta Smith ES Elementary School RM Alberto Smith ES will use the money to purchase ipods for next year. The ipads will be used in the K-2 classrooms. Yes CCPS 6. If this request for funding will not fully fund your activity or program, what other individual School Board Member DIF or organization will provide the remainder of the funding? 7. If the applicant is an organization, answer the following No - corporation Ttherganization a corporation is the organization non-profit? No - non-profit Is the organization tax-exempt? 8. Applicant information: Mailing Address Telephone Number Fax Number E -Mail Address Signature of the applicant — If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman. For Internal Use Date Received: District: 1. Form: Updated 2/7/2013 No - tax-exempt Alberta Smith Elementary School 13200 Bailey Bridge Road; Midlothian, VA. 23112 - address (804) 739-6295 - phone (804) 739-0583 -fox - email Jona Kline e of Applicant — Title if signing on behalf of organization -printed name - date CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2017 Item Number: 13.B.2.d.3. Subiect: Transfer $2,500 from the Matoaca District Improvement Fund to the School Board to Convert Two Computer Labs into Classrooms and Replace Chalkboards with Whiteboards in Math and Science Classrooms at Manchester High School County Administrator's Comments: County Administrator* Board Action Requested: Transfer $2,500 from the Matoaca District Improvement Fund to the School Board to convert two computer labs into classrooms and replace chalkboards with whiteboards in math and science classrooms at Manchester High School. Summary of Information: Supervisor Elswick has requested the Board transfer $2,500 from the Matoaca District Improvement Fund to the School Board to convert two computer labs into classrooms with furniture that is designed to promote collaborative activities and replace chalkboards with whiteboards in math and science classrooms at Manchester High School. The County can give money to the School Board to purchase furniture and capital equipment to be used for school programs. The furniture and whiteboards will be owned by the School Board and will become a part of the School Board's inventory of property. The School Board must purchase these items in accordance with the Virginia Public Procurement Act. Preparer: Matt Harris Title: Director, Budget & Management 0425:98577.1 Attachments: Yes No LW�-fs-f,&TCT-rr,TITFfi�FfilITIrET'n-E-M-1-4��ll-n-pi APPLICATION This application Must he completed and signed before the County can consider request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia |avv places substantial restrictions on the authority ofthe County togive public funds, such as District Improvement Funds, to private persons or organizations and these restrictions rnay preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) making this funding request? Manchester High School ggw 2. If an organization is the applicant, what is the nature and purpose of the organization? High School (Attach organization's most recent articles of incorporation and/or bylaws to application.) 3. What is the amount of funding you are seeking? $2500.00 Manchester High School will use thefunding to convert two computer labs into classrooms with 4. Describe in detail the funding request and how furniture that helps to facilitate student the money, if approved, will be spent. collaboration. Also, to change out chalkboards for whiteboards in our mathematics and science classrooms. The check can be made to Manchester High School, 01 5. Is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? Yes Provide name of other department CCPS IN Elm= mall 6. If this request for funding will not fully fund your activity or program, what other individual Combination of MHS Principalfunds and School or organization will provide the remainder of Board Member DIF the funding? 7. If the applicant is an organization, answer the following Is the organization a corporation No - corporation Is the organization non-profit? Is the organization tax-exempt? 8. Applicant information: Mailing Address Telephone Number Fax Number E -Mail Address Signature of the applicant — If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman. For Internal Use Date Received: District: No - non-profit No - tax-exempt Manchester High School 12601 Bailey Bridge Road, Midlothian, VA 23112 - address (804) 739-6275 - phone (804) 739-6340 -fax christin ellis@ccpsnet.net - email Christin Ellis Name of Applicant Title If signing on behalf of organization printed nome - date CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 W AGENDA \.o ma . ...... Meeting Date: June 28, 2017 Item Number: 13.B.2.e.1. Subiect: Transfer $3,000 from the Dale District Improvement Fund to the Chesterfield County School Board to Purchase Supplies for Projects to be Performed by the Engineering Students at Lloyd C. Bird High School County Administrator's Comments: I/ County Administrator 1W Board Action Requested: Transfer $3,000 from the Dale District Improvement Fund to the Chesterfield County School Board to purchase supplies for projects to be performed by Engineering students at Lloyd C. Bird High School. Summary of Information: Supervisor Holland has requested the Board to transfer $3,000 from the Dale District Improvement Fund to the Chesterfield County School Board to purchase supplies for various projects to be performed at Lloyd C. Bird High School. The projects will be completed by junior and senior students in the Governor's Academy for Engineering students. The County can legally transfer public funds to the School Board to purchase capital equipment and supplies used for public school programs. The School Board must purchase the supplies in accordance with the Virginia Public Procurement Act. Preparer: Matt Harris Attachments: 0 Yes Title: Director, Budget & Management 0425:98554.1 ❑ No CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) making this funding request? \v\., A 5. Is any Chesterfield County Department involved in the project, event or program for which you Drop -Down are seeking funds? Provide name of other department 6. If this request for funding will not fully fund your activity or program, what other individual or organization will provide the remainder of the fundine? 7. If the applicant is an organization, answer the following Is the organization a corporation Drop-down - corporation Is the organization non-profit? Drop -Down - non-profit Is the organization tax-exempt? 18. Applicant information: Mailing Address Telephone Number Fax Number E -Mail Address Drop -Down - tax-exempt LC, - address 10301 v5e, C.V?AerVk6c',, VA )3632- - phone -fax C() - email A Signature of the applicant — If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or Name of Applicant vice-chairman. — Title 1 OC' C (51 If signing on behalf of organization - printed name -date Q(9/1` For Internal Use Date Received: � - Iii I r7 District: "DcLa Form: Updated 2/7/2013 BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 28, 2017 Item Number: 13.B.2.e.2. Subiect: Transfer $1,000 from the Dale District Improvement Fund to the County School Board to Purchase a at Falling Creek Elementary School County Administrator's Comments: County Administrator: XA Board Action Requested: Laminator to Support Classroom Chesterfield Instruction Transfer $1,000 from the Dale District Improvement Fund to the Chesterfield County School Board to purchase a laminator to support classroom instruction at Falling Creek Elementary School. Summary of Information: Supervisor Holland has requested the Board to transfer $1,000 from the Dale District Improvement Fund to the Chesterfield County School Board to purchase a laminator to support classroom instruction at Falling Creek Elementary School. The County can legally transfer public funds to the School Board to purchase capital equipment and supplies used for public school programs. The laminator will be owned by the School Board and will become a part of the School Board's inventory of property. The School Board must purchase the laminator in accordance with the Virginia Public Procurement Act. Preparer: Matt Harris Attachments: Yes Title: Director, Budget & Management 0425:98555.1 NO # :CHESTERFIELD This application must be completed a,nd sl,ned before the District Improvement Funds. Completing and signing this foi or that the County can legally conside:r your request, VirE authority of the County to give public fuqds, such as Distr organizations and these restrictions may p eclude the Count �our request. 8042759269 P,02/05 / can consider arequest for funding with ssnot mean that you will receive funding avv places substantial restrictions on the pnovemnentFunds, to private persons or ardofSupervisors from even considering person 1. What is the name of the applicant!ifi or Ches Co, Public SchoolsFalling Creek organization) making this funding r6qu est? Elem r�,�eld I t alry School 2. if an organization is the applicant,:what is the nature and purpose of the organiziatioll? Ches .4 Id Co Public Schools (Attach organization's most recentlafticles of incorporation and/or bylaws to apolical ion.) 3. What is the amount of funding yoO are seeking? 4. Describe in detail the funding requestand how To p �se a laminator to support classroom the money, if approved, will be spent. instr 'o;n 5. is any Chesterfield County Depart0n.ent Involved in the project, event or program fo' irwhich you No are seeking funds? Provide name of other department'; none�, 6. If this request for funding will not f IIV fund your activity or program, what oth,& Individual or oreanization will provide the remairider of the funding? 7. if the applicant is an organization,:A nsvver the following is the organization a corporation Drop n - corporation Drop L n non-profit Is the organization non-profit? ��7 ��x JUN -'13-2017 20:47 FALLING CREEK ELEN 5s the organization tax-exempt? Yes 8. Applicant information: Mailing Address Telephone Number Fax Number E -Mail Address Signature of the applicant — If you aye si ning on behalf of an organization you must bet e president, vice-president, cha Irma n/Olre ctor or vice-chairman. For Internal Use Date Received: District: �L(ou_ Z Form, Updated 2/7/2013 8042759269 P.03/05 Rd North chesterfield Va 23234 - 804 phone 804-":;7269 - fox Pomall ohnson@ccpsnet.net - email Prin4 — Title If sigiff, on behalf of organization Pam f Ihnson - printed name 5129 .17 -date 13 0 1 �'�M1tFSBCU roti CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2017 Item Number: 13.B.2.e.3. Subiect: Transfer $600 from the Dale District Improvement Fund, to the Parks and Recreation Department to Purchase and Install Two Basketball Goals at Salem Church Elementary School County Administrator's Comments: County Administrator: &/I -r-a / III of 141 104 e Board Action Requested: Transfer $600 from the Dale District Improvement Fund to the Parks and Recreation Department to purchase and install two basketball goals at Salem Church Elementary School. Summary of Information: Supervisor Holland has requested the Board transfer $600 from the Dale District Improvement Fund to the Parks and Recreation Department to purchase two basketball goals for Salem Church Elementary School. The County can transfer money to county departments to improve public property for public use. Parks and Recreation must purchase the basketball goals in accordance with the Virginia Public Procurement Act. Preparer: Matt Harris Attachments: Yes F� No Title: Director, Budget and Management 0425:98579.1 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or Monique Booth organization) making thisfunding reauest? 2. If an organization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/or bylaws to application.) 3. What is the amount of funding you are seeki 4. Describe in detail the funding request and howI The funds will be used to pay for the installation of the money, if approved, will be spent. two basketball goals on our school's olavaround. 5. Is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? Yes Provide name of other department School Board and Parks and Recreation 6. If this request for funding will not fully fund your activity or program, what other individual or organization will provide the remainder of Salem Church Elementary PTA thefunding? 7. If the applicant is an organization, answer the following Is the organization a corporation Drop-down - corporation Is the organization non-profit? Drop -Down - non-profit JUN -22-2017 09:57 SALEM CHURCH ELEMENTARY Is the organization tax-exempt? 8. Applicant information: Mailing Address Telephone Number Fax Number E -Mail Address Drop -Down - tax-exempt 8047969499 P.02 9600 Solem Church Road North Chesterfield, VA 23237 - address 8047686215 -phone 8047969499 -fox monique-booth@ccpsnet.net - email Signature of the applicant - if you are signing on behalf of an organization you must be the %-M, president, vice-president, chairman/director or Name of vice-chairman. Principal -Title If signing on behalf of organization Monique L. Booth - printed name 6121117 - date For Internal Use Date Received: 6" do- Il District: 'N� Form. Updated 2/7/2013 'OM 2i TOTAL P.02 I - iej-'m RX01 a; a I I jall• A 443 01 11 - Meeting Date: June 28, 2017 Item Number: 13.B.3. Approval of Three Memoranda of Understanding Between Chesterfield County and the Defense Logistics Agency (DLA) Aviation County Administrator's Comments: County Administrator: The Board is requested to authorize Fire C4ief Edward L. Senter, Jr. to execute three Memoranda of Understanding with the Defense Logistics Agency (DLA) Aviation: 1) Mutual Aid - Firefighting and Emergency Assistance; 2) Shared Radio Talkgroups; and 3) Operational Medical Direction. Chesterfield County Fire and EMS (CFEMS) , and the Defense Logistics Agency (DLA) Aviation (formerly the Defense Supply Center Richmond) currently have a Memorandum of Understanding (MOU) for Firefighting and Emergency Services, one for Shared Radio Talkgroups, and one for Operational Medical Direction. These MOUS are up for renewal by the parties. The Firefighting and Emergency Services agreement calls for CFEMS to provide firefighting resources to the Defense Logistics Agency (DLA) Aviation facility in Chesterfield to supplement their department. In return, DLA firefighting resources will respond in a defined area of Chesterfield County to augment the County firefighting force. The DLA Fire Department is currently designated as Station #23 in the CFEMS system; they operate on our radio system and train regularly with our members. Preparer: Edward L. "Loy" Senter, Jr. Attachments: Yes F-1No Title: Fire Chief 30:88636.1 0" CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The Shared Radio Talkgroups MOU allows for inter -agency communications to continue by allowing DLA to program certain Radio Talkgroups of the Capital Region Radio System into their 800 MHz radios. DLA is responsible for the costs associated with any programming or reprogramming of the radios. The Operational Medical Director agreement allows the Operational Medical Director for Chesterfield Fire and EMS (Dr. Allen Yee) to provide medical oversight and control for DLA Security & Emergency Services Division personnel in the same way that he provides these services to CFEMS, thereby ensuring that consistent medical protocols are used in the two departments. Dr. Yee is able to provide services to DLA without affecting his CFEMS job responsibilities. The three memoranda reflect the change in the name from the Defense Supply Center Richmond to the Defense Logistics Agency Aviation. Beyond that change, the MOUS simply continue the existing arrangements between CFEMS and DLA. U J .23 MUTUAL AID AGREEMENT BETWEEN DEFENSE LOGISTICS AGENCY (DLA) AVIATION AND COUNTY OF CHESTERFIELD, FIRE & EMERGENCY MEDICAL SERVICES 2017 -DLA AVN -050 SUBJECT: Mutual Aid, Fire and Emergency Services Reference. 42 U.S.C. § 1856a Back -round. e!, This Memorandum of Understanding (MOU) is made by and between Defense Logistics Agency Aviation (DLA), acting pursuant to the authority of Title 42 of the United States Code§ 1856a, and the County of Chesterfield, Virginia, Fire & Emergency Medical Services (CFEMS) (collectively known as "Parties"). This MOU shall serve as the understanding between the parties for mutual aid fire and emergency services. Each of the parties provides, has, or maintains fire and emergency services to include equipment and personnel for use in response to emergencies involving facilities, structures, transportation equipment, hazardous materials, and both natural and man-made disasters (including acts of terrorism). Both parties also provide basic and advanced life support and emergency medical services as appropriate and non -emergency responses to requests through paid and/or volunteer companies within their jurisdictions. CFEMS has or maintains certain equipment and personnel which are capable of providing advanced life support, emergency medical services and transportation to institutional medical facilities through paid and/or volunteer services. CFEMS and DLA Installation Support at Richmond, Fire & Emergency Services provide emergency and rescue services to include equipment and personnel for the mitigation and stabilization of emergency incidents through paid and/or volunteer companies within their jurisdiction andareas. The parties desire to define their cooperative arrangement for fire and emergency services to augment the fire and emergency services available in their respective jurisdictions and areas in the event of large fires, conflagration ordisasters. The lands or districts of the parties hereto are adjacent or contiguous so that mutual assistance in an emergency situation is deemed feasible, desirable, and beneficial for the parties to this MOU to render assistance to one another in accordance with these terms. C Action(s). 1. Each party will provide firefighting and rescue apparatus, equipment and personnel at the following levels of service: CFEMS: firefighting, hazardous materials incident response, technical rescue response, basic life support, advanced life support, and transportation of patients to institutional health care facilities commensurate with the scope of the emergency involved and to the extent of availability of its resources. b. DLA Installation Support at Richmond, Fire & Emergency Services: firefighting, hazardous materials incident response, basic life support, advanced life support and transportation of patients to institutional health care facilities commensurate with the scope of the emergency involved and to the extent of availability of its resources. 2. In the event the DLA Installation Support at Richmond Emergency Communications Z-- Center (ECC) receives an alarm of fire or another emergency call involving a non -DLA property, the alarm will be immediately relayed by the DLA Emergency Dispatcher to the Chesterfield County ECC. 3. In the event the Chesterfield County ECC receives an alarm of fire or other emergency Z-- call involving government property on Defense Supply Center Richmond, the alarm will be immediately relayed to the DLA Installation Support at Richmond ECC. 4. Whenever it is deemed advisable and/or necessary by either the host jurisdiction or the senior officer of any such fire or rescue department present at the emergency incident to request firefighting or rescue assistance under the terms of this MOU, that, hostjurisdiction or the senior officer present at the emergency incident is authorized to do so and will take the following actions: a. Immediately contact the jurisdiction to determine if the requested apparatus and personnel are available to respond to the call. b. In accordance with the terms of this MOU, forthwith dispatch such apparatus and personnel deemed necessary by the jurisdiction receiving the call. The senior officer of the host jurisdiction shall instruct personnel asto their mission. 5. The Fire Chiefs of the respective parties' fire departments will formulate detailed response plans, to include automatic dispatching of mutual aid resources on first alarms, where appropriate. 6. The rendering of assistance under the terms of this MOU is mandatory to the extent apparatus and personnel are available; however, the party receiving the request for assistance shall immediately inform the requesting, service if assistance cannot be rendered. 7. Each party waives all claims against the other for compensation for any loss, damage, personal injury, or death occurring in consequence of the performance of this MOU. r) r- 8. When services are provided under this MOU, it is acknowledged that employees of DLA Installation Support at Richmond and the County are performing their official duties within the scope of their employment with their respective employer. Accordingly, all employees called to service Linder this agreement shall be paid by his or her employer and covered by his or her employer's workers' compensation and other insurance and benefits. 9. The senior officer of the fire department of the requesting service shall assume full command of the incident. However, under procedures agreed to by the senior officers of the fire departments involved, a senior officer of the department furnishing the assistance may assume full command of the incident. 10. All officers and personnel of the fire departments of the parties to this MOU are invited and encouraged, on a reciprocal basis, to frequently visit each other's activities for guided familiarization tours consistent with local security requirements and, as feasible, to jointly conduct pre -incident planning, inspections, drills and training. 11. For purposes of this MOU, the following definitions shall apply: Advanced life support: the application of invasive and/or noninvasive medical procedures and/or the administration of medications that is authorized by the Office of Emergency Medical Services (OEMS), or both, which can only be provided by an emergency medical tecl-mician, and/or Virginia equivalent paramedic certified as such by the Virginia Department of Health, OEMS. Basic life support: the application of invasive and/or noninvasive medical procedures and/or administration of medications that is authorized by the OEMS which can be provided by any emergency medical technician or first responder certified as such by the Virginia Department of Health, OEMS. Host jurisdiction: the party within whose geographic boundaries the emergency is located. Incident commander: the senior officer of the fire and/or rescue department or company present at an emergency who has assumed incident management and control over the deployed forces. Senior officer: the highest-ranking member of the fire and/or rescue department or company present. 12.Notice and correspondence: shall be made in writing to: DLA Installation Support Richmond Fire & Emergency Services 8000 Jefferson Davis Highway Richmond, VA 23297 County of Chesterfield: Chesterfield Fire and Emergency Services Chesterfield County Government Offices P.O. Box 40 Chesterfield, VA 23832-0040 Cancellation of Previous MOU: This MOU cancels and supersedes the previously signed MOU between the same parties with the subject Shared Talkgroups, Serial # 2012 -DLA AVN -027 and effective date of August 27, 2012. Effective Date: This MOU shall be effective for a period of 5 years upon execution by both parties. This MOU shall be reviewed annually. Notification of the intention of either party to terminate this MOU prior to that date will be in the form of a written submission to the other party at least 90 days in advance of the proposed date of termination. Modification of MOU: This MOU may only be modified by the written agreement of the Parties, duly signed by their authorized representatives. This MOU will be reviewed annually on or around the anniversary of its effective date, and triennially in its entirety. Transferability: This MOU is not transferable except with the written consent of the Parties. APPROVED: DLA AVIATION: ALLAN E. D Brigadier General, USAF Commander, DLA Aviation ryl Date CHESTERFIELD FIRE AND EMS: EDWARD LOY SENTER JR. Chief Chesterfield County Fire and Emergency Services Date MUTUAL AID AGREEMENT BETWEEN DEFENSE LOGISTICS AGENCY (DLA) AVIATION AND COUNTY 01"CHESTERFIELD FIRE & EMERGENCY MEDICAL SERVICES (EMS) 2017 -DLA AVN -052 SUBJECT: Shared Talkgroups (Programming of Purchased Radios) Background. The County of Chesterfield and the Defense Logistics Agency (DLA) Aviation mutually understand that enhancing interagency communications by allowing communications between field units will improve the delivery of services to our citizens and, therefore, DLA shall be allowed to program certain talkgroups of the Capital Region Radio System into purchased 800 MI-Iz radios. Action(s). Because the parties understand that enhanced interagency communications are beneficial, the County of Chesterfield agrees to allow DLA to program the talkgroups noted in this Memorandum of Understanding, (MOU) into 800 MHz radios supplied by DLA. The County of Chesterfield and DLA have therefore, entered into an understanding as follows: A. The County of Chesterfield, in association with the Capital Region Communications Steering Committee (Committee). agrees: 1. To have the radios operate on the Capital Region 800 MHz Radio System on the talkgroups programmed into the radios. 2. To coordinate communications and correspondence between DLA andthe Committee. This will include providing updated regional radio policies as approved by the Committee. 3. The County of Chesterfield, or any member of the Capital Region Communications Regional Radio System, is not responsible for monitoring the DLA field units on any of the shared talkgroups, unless by mutual agreement in the course of a planned mutual aid event, or in normal operational circumstances as deemed appropriate and within established policy. B. DLA understands: 1. That the total number of radios programmed may not exceed 24 without a written amendment to this MOU. 2. That DLA shall retain ownership of the radio(s). 3. That it is responsible for costs associated with the correct programming of the radios while this MOU is in force. This includes being responsible for any reprogramming of the radio(s) should the initially selected talkgroups need to be altered or changed for operational reasons. This also includes any required maintenance changes to radio templates and/or change in radiopolicies. 4. That DLA shall immediately report to the County of Chesterfield any radio that is lost, stolen ormisplaced. The County of Chesterfield, in its sole discretion, may disable a lost, stolen or misplaced radio so that it cannot adversely affect the system or normal operations. 5. That it is subject to the following operational andpolicy guidelines: Subject Number Fire & EMS shared and exchanged Talkgroup OPR-O I A-03 Regional InterJurisdictional Disaster Responses OPR-02-03 Plain Language OPR-04-03 ECC Emergency Alcrt Activations OPR-06-03 Shared Talkgroup and programming of outside agency radios OPR-09-03 C. Each party to this MOU will identify a main point of contact to resolve any technical or procedural questions, should the need arise. D. Both parties to this MOU waive all claims against the other party for compensation for any loss, damage, personal injury, or death occurring in consequence of performing the teens of this MOU. E. Notice and Correspondence shall be made in writing to: I@= County of Chesterfield: DLA Installation Support Chesterfield Fire and Emergency Services Richmond Fire & Emergency Services Chesterfield County Government Offices 8000 Jefferson Davis Highway P.O. Box 40 Richmond, VA 23297 Chesterfield, VA 23832-0040 Cancellation of Previous MOU: This MOU cancels and supersedes the previously signed MOU between the same parties with the subject Shared Talkgroups, Serial, # 2012 -DLA AVN - 029 and effective date of August 27, 2012. Effective Date: This MOU shall be effective for a period of 5 years upon execution by both' parties. This MOU shall be reviewed annually. Notification of the intention of either party to tenninate this MOU prior to that date will be in the form of a written submission to the other party at least 90 days in advance of the proposed date of termination. Modification of MOU; This MOU may only be modified by the written agreement of the Parties, duly signed by their authorized representatives. This MOU will be reviewed annually on or around the anniversary of its effective date, and triennially in its entirety. Transferability: This MOU is not transferable except with the written consent of the Parties. DLA AVIATION: ALL DAY Brigadier General, USAF Commander, DLA Aviation 'Y 47t Date CHESTERFIELD FIRE AND EMS: EDWARD LOY SENTER JR. Chief Chesterfield County Fire and Emergency Services Date MLJTUAL AID AGREEMENT BETWEEN DEFENSE LOGISTICS AGENCY (DLA) AVIATION AND COUNTY OF CHESTERFIELD FIRE & EMERGENCY MEDICAL SERVICES (EMS) 2017 -DLA AVN -051 SUBJECT: Operational Medical Director (OMD) Reference. Commonwealth of Virginia, Emergency Medical Services Regulations, 12 VAC 5-31. Background. The Defense Logistics Agency (DLA) Aviation, Defense Supply Center Richmond (DSCR), maintains and operates a Security & Emergency Services Division (DLA S&ES) providing fire and emergency medical service response to the Defense Supply Center Richmond. Pursuant to this Memorandum of Understanding (MOU) between DLA and the County of Chesterfield, the parties enter into a reciprocal support agreement for the provision of emergency services. This MOU is entered into to ensure that the DLA Richmond Fire and Emergency Services (F&ES) Emergency Medical Technicians (EMTs) properly operate under the authority of the Chesterfield Fire & EMS (CFEMS) Operational Medical Director (OMD) medical license and within the scope of DLA's authority and in accordance with the Commonwealth of Virginia, Office of Emergency Medical Service's (OEMS) rules and regulations. Action(s). a. The OMD for CFEMS will serve as OMD for DLA F&ES. In the OMD's absence, CFEMS's Associate OMD will be made available to make time sensitive decisions in regards to patient care and EMS delivery. b. The OMD will have authority over DLA F&ES EMTs certified to practice under his/her license. This authority will be limited to levels of emergency medical care, authorized procedures and pen-nissions granted by the OMD related only to emergency medical care. c. In conjunction with DLA Installation Support at Richmond'. the OMD will ensure all DLA F&ES EMTs are trained and certified in compliance with all Commonwealth of Virginia, Emergency Medical Services Regulations (12 VAC 5-3 1), applicable regional requirement and other training as required by the OMD. 313 1 d. The DLA F&ES EMTs shall only provide emergency medical care and participate in associated training programs while acting under the authority of the OMD's medical license and within the scope of DLA authority and in accordance with the Commonwealth of Virginia, OEMS's rules and regulations. e. The OMD and DLA will establish and perform periodic and methodical run reviews for quality assurance and adherence to medical protocols. f. The OMD and DLA agree to participate in regional quality assurance/quality monitoring programs. g. The OMD and the DLA Installation Support at Richmond Fire Chief will establish a plan for addressing disciplinary issues relating to patient care involving F&ES EMTs. The plan will include, but not be limited to, how the OMD is to be notified of an event, investigation of the event, and resolution of the issue. The plan will define when the OEMS is notified of violations of the EMS rules and regulations. The plan will be consistent with the OEMS's rules and regulations. In addition, this plan will be consistent with DLA rules, regulations, and any Master Labor Agreement articles covering EMTs. li. Chesterfield County will provide DLA Installation Support at Richmond a copy of the OMD's medical malpractice ins urance policy. The OMD and DLA will establish a plan consistent with the Commonwealth of Virginia's OEMS's rules and regulations that describes the process or procedures by which the OMD or DLA may discontinue service with prior notice to the parties involved. j. If multiple OMDs or Physician Course Directors (PCDs) are used by DLA, a separate agreement outlining the responsibilities of each OMD and/or PCD will be signed and attached to this MOU. k. Both parties to this MOU waive all claims against the other party for compensation for any loss, damage, personal injury, or death occurring in consequence of perfon-ning the terms of this MOU. 1. Notice and Correspondence shall be made in writing to: DLA: DLA Installation Support Richmond Fire & Emergency Services 8000 Jefferson Davis Highway Richmond, VA 23297 County of Chesterfield: Chesterfield Fire and Emergency Services Chesterfield County Goverru-nent Offices P.O. Box 40 Chesterfield, VA 23832-0040 Cancellation of Previous MOU: This MOU cancels and supersedes the previously signed MOU between the same parties with the subject Shared Talkgroups, Serial # 2012 -DLA AVN -028 and effective date of August 27, 2012.` " 4 " 3 2 �0 , dj -�` Effective Date: This MOU shall be effective for a period of 5 years upon execution by both parties. This MOU shall be reviewed annually. Notification of the intention of either party to terminate this MOU prior to that date will be in the form of a written submission to the other party at least 90 days in advance of the proposed date of termination. Modification of MOU: This MOU may only be modified by the written agreement of the Parties, duly signed by their authorized representatives. This MOU will be reviewed annually on or around the anniversary of its effective date, and triennially in its entirety, Transferability; This MOU is not transferable except with the written consent of the Parties. DLA AVIATION: qAY 2 ALLAN Brigadier General, USAF C� Commander, DLA Aviation CHESTERFIELD FIRE AND EMS: EDWARD LOY SENTER JR. Chief Chesterfield County Fire and Emergency Services Mlwua- Date Date 3J CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 28, 2017 Item Number: 13.8.4. Subject: Approval of Grant Submission for the 2017 COPS Hiring Grant Program County Administrator's Comments: County Administrator: Approve the submission of the 2017 COPS Hiring Grant Program for the purpose of hiring 15 additional officers beyond the general budget allocation. These officers would be supported with federal money for 36 months. The department would be required to continue the officers, employment for an additional 12 months. The total program cost is $2,957,500. The department is requesting $1,875,000 from the funder and will be required to provide $1,082,500 in matching funds over three years. Summary of Information: The Chesterfield County Police Department is seeking funding from the 2017 COPS Hiring Grant Program to support an additional 15 sworn officers beyond the general budget allocation. These officers would be supported with federal money for 36 months. The department is requesting $1,875,000 from the funder and will be required to provide $1,082,500 in matching funds during the first 36 months. The department would be required to continue the officers, employment for an additional 12,months. Any award from the Program would require a future Board action to accept, at which point the County's match for FY2018-2021, and plans for the officers to be fully supported with local dollars beginning in FY2022, would be presented, and built into the five-year plan. There is sufficient funding available to move forward in FY2018, if awarded and subsequently approved. Preparer: Colonel Thierry G. Dupuis Preparer: Matt Harris Attachments: 1:1 Yes Title: Chief of Police Title: Director. Budaet and Man ment 4 0,u1.1 ""t CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 3 AGENDA Meeting Date: June 28, 2017 Item Number: 13.113.5. Subiect: County FY2017 Year -End Adjustments and Reserve Requests County Administrator's Comments: County Administrator: 1. Consider FY2017 year-end revenue and expenditure adjustments as follows, and reaffirm approval of a FY2017 amendment: a. Authorize the County Administrator to assign and re -appropriate into a revenue stabilization reserve all unspent, or otherwise unreserved, FY2017 appropriations that are in excess of the FY2018 unassigned beginning fund balance of $60,004,400, contingent upon positive results of operations. b. Appropriate revenues and expenditures for specific programs as well as authorize reallocations among general fund departments and related funds and make adjustments to revenues and expenditures as outlined on Schedule A. c. Appropriate revenues and expenditures and authorize other adjustments for specific programs, projects and non -general fund departments as outlined on Schedule B. d. Authorize the County Administrator to assign and re -appropriate various revenues and unspent expenditures contingent upon positive results of operations as determined by the county's financial audit as outlined on Schedule C. 2. Amend financial policies to include language relative to debt refundings. Preparer: Matt Harris Title: Director, Budget and Management Attachments: Yes No # 0L 3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: In sum, FY2017 projections forecast a positive net, year-end position of just at one percent ($7.9M) - which is within a normal range. The expenditure side of the budget is on target, in aggregate, with overages generally the result of increased activity levels (which have offsetting revenue), workers compensation expenses (which are addressed via a transfer from a central budget), and a handful of non -general fund items such as increased demand for Comprehensive Services Act services. Expenditure savings are headlined by debt service savings from a recent refinancing and low variable rates, and pockets of higher than budgeted turnover, particularly in libraries and police. Revenues are projected $7.1M above budget, though relatively little of it is in general purpose categories. The largest revenue contributions come from net property taxes ($1.6M, all in personal property), state contingency funds (across a number of general fund departments) , and activity based accounts such as mental health services, community development functions and the convention center pass-through (generally paired with higher expenditures). This paper recommends that all available - and otherwise unreserved - FY2017 general fund results (in excess of unassigned fund balance of $60,004,400) be set aside to help ensure continuity of core services during future economic disruptions - a practice that was cited as a credit strength in all three recent rating agency reviews. In addition, this paper also requests some adjustments to a group of general fund departments, and capital projects as detailed in attached schedules A and B. Some departments require an additional appropriation, though all of those needs have been balanced within available appropriations or revenues in other areas of the organization. Two departments, Environmental Engineering and Fire and EMS, on schedule B will be utilizing reserves established in prior years to fund equipment purchases in FY2017. Also, as planned, $854,500 will be moved from the TMDL reserve into the Stormwater Fund for use in FY2018 projects. Furthermore, the Board is asked to consider four carryover requests shown on Schedule C. Per policy, staff requests the authority to reserve business license tax revenue above budgeted levels that would be used for future economic development -related purposes. Additionally, $400,000 in excess tournament fee revenue is requested to be reserved for future capital improvements at River City Sportsplex - as was discussed during the site acquisition process during FY2017. This paper requests affirmation of a transfer and appropriation of school reserves to the school division to support the facility condition assessment project. This project was discussed at length during the FY2018 CIP work session and presented as an amendment to the FY2017 CIP, but was not explicitly referenced during the adoption work session in April. Accordingly, staff requests the explicit approval as part of year-end to provide full clarity. J 6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Summary of Information: The last adjustment recommended is an amendment to financial policies to address the recording of debt refunding transactions. Localities have the option under GASB and State APA regulations relative to the posting of a budget amendment commensurate with a bond refunding. In the past, the county has appropriated the proceeds from a refunding transaction - sometimes resulting in the need for a public hearing. However, upon review by staff, the county's financial advisors and bond council, it was determined that while acceptable, that appropriation was not a requirement under the public finance act. While the bond refunding transaction only requires an accounting entry - revenue, and offsetting expense - to recognize the new refunding issuance and its use, there are no requirements to record an entry that appropriates and budgets those proceeds. The new financial policy is suggested as: When the County enters a bond refunding transaction, an accounting journal entry, both revenue and offsetting expense, will be recorded to recognize the new refunding issuance and its use. The County does not appropriate those proceeds or the related expense as the initial debt issuance and its use were properly recorded and appropriated by the Board of Supervisors with the capital assets that they funded. 0v0?` FY2017 Schedule A General Fund Department Revenue/Expenditure Adjustments Wednesday, June 28, 2017 Department Revenue Expenditure Access Chesterfield Transportation $ - $ 140,000 Budget and Management $ - $ 100,000 Circuit Court Clerk $ 70,000 $ 135,000 Commissioner of the Revenue $ - $ (40,000) Commonwealth's Attorney $ 70,000 $ 175,000 Communications and Media $ - $ 75,000 Community Development Authorities $ 275,000 $ 275,000 Convention Center Reimbursement $ 300,000 $ 300,000 County Attorney $ - $ 115,000 Debt Service $ 90,846 $ (2,260,154) Economic Development $ - $ 150,000 Employee Benefits $ - $ (1,000,000) Environmental Engineering $ 86,000 $ 330,000 Facililty Management (B&G) $ - $ (225,000) Fire and EMS $ 1,059,900 $ 2,059,900 General District Court $ - $ 80,000 Health Department $ $ 425,000 Human Resources Management $ $ (20,000) Information Systems Technology $ $ 1,000,000 Internal Audit $ $ 55,000 Juvenile Detention Home $ 175,000 $ 175,000 Library $ - $ (75,000) Management Services Admin $ - $ 55,000 Mental Health $ 1,238,441 $ 1,238,441 Nondepartmental (Property Taxes) $ 745,000 $ - Planning $ 250,000 $ 315,000 Police $ - $ (400,000) Purchasing $ $ 95,000 Real Estate Assessments $ $ (120,000) Registrar $ $ 275,000 Sheriff $ 300,000 $ 300,000 Social Services $ 400,000 $ 400,000 State Sales Taxes/Transfer to Schools $ (1,700,000) $ (1,700,000) Tax Relief for Elderly & Disabled $ - $ 115,000 Training/Learning and Performance Center $ - $ 160,000 Transfer to Capital Projects Mgmt. Fund $ - $ 357,000 Transfer to Comprehensive Services Act Fund $ - $ 850,000 Transfer to Stormwater from TMDL Reserve $ 854,500 $ 854,500 Treasurer $ - $ (550,000) Waste and Resource Recovery $ 300,000 $ 300,000 $ 4,514,687 $ 4,514,687 FY2017 Schedule B Other Fund Revenue/Expenditure Adjustments Wednesday, June 28, 2017 Department Revenue Expenditure Airport Fund $ 191,975.00 $ 191,975.00 Capital Projects Management Fund $ 143,957.00 $ 143,957.00 Comprehensive Services (CSA) Fund CSA-Trf from GF $ 850,000 $ 850,000 CSA-Trf from Schools $ 742,900.00 $ 742,900.00 CSA -State, CH, & Medicaid $ 2,450,461.00 $ 2,450,461.00 Grants Fund MHSS Grants $ 100,000.00 $ 100,000.00 Capital Projects Fund Arch Rd Widening RS15 $ 90,000.00 $ 90,000.00 Towne Center Improvements $ 90,067.00 $ 90,067.00 BB Battlecreek Manchester SW17 $ 82,500.00 $ 82,500.00 General Road Improvements $ 180,000.00 $ 180,000.00 Smith Wagner $ (1,165,000.00) $ (1,165,000.00) Environmental Management $ 151,696.50 $ 151,696.50 Stormwater Fund $ 854,500.00 $ 854,500.00 $ 4,571,081.50 $ 4,571,081.50 `0._35 ti� Schedule C Requests to Reserve/Commit Funds Wednesday, June 28, 2017 These items will be reserved/committed. Description Amount Excess tournament rental revenue for future capital improvements at River City Sportsplex $ 400,000 These items will be reserved/assigned pending receipt of revenues and/or overall positive county results and re -appropriated into FY2018. Description Amount Radio Equipment Funding $ 86,000 Airport Snow Removal Equipment $ 35,000 Fleet - Fuel Island Replacements $ 110,000 Sheriff's Office Electronic Round Readers $ 55,000 Notes: All excess BPOL funds above the FY2017 budget will be reserved for future economic development incentive payments and related economic development initiatives including transportation infrastructure. The Board is requested to grant authority to reserve all funds received from an ongoing Virginia Department of Transportation (VDOT) reimbursement agreement for future transportation projects. Any excess funds from FY2017 results after reserves noted above and beyond the unassigned fund balance level of $60,004,400 would be set aside in a reserve for future critical non-recurring needs and revenue shortfalls. Meeting Date: June 28, 2017 Subiect: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 4 Item Number: 13.B.6. Schools' FY2017 Year -End Adjustments and Reserve Requests ROT", r, TITTI" County Administrator: Board Actions Requested: Consider FY2017 school division year-end revenue and expenditure adjustments as follows: a. Appropriate revenues and expenditures and authorize, other adjustments for the school division as outlined in Table A (embedded in this item) , along with any other associated transfers required as a result of the requested actions. b. Authorize the County Administrator to assign and re -appropriate the reserve requests as listed in Tables B and C (embedded in this item). Summary of Information: As referenced in the attached School Board item from June 13, 2017, the division is projecting positive results of operations for FY2017 and, in turn, is requesting to carry forward/reserve those funds for a variety of uses. This paper helps explain the budget variances and summarizes the carry forward and reserve requests. In addition, this year-end memo requests a handful of revenue and expenditure appropriation adjustments as outlined in Table A that is embedded in this item, primarily dealing with the movement and appropriation of some Medicaid revenue that will ultimately be reserved for use in a future budget. Preparer: Matt Harris Attachments: Yes Title: Director, Budget and Management F-1 No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 4 AGENDA .. . . .. .... .. . . Operating Fund Revenues Transfer from Grants $2,305,300 Wellness Funds $163,400 Local County Transfer (funds will be contributed to the health care fund on schools' behalf) ($3,000' 000) State Sales Tax ($1,700,000) Revenue Subtotal ($2,231,300) Expenses Instruction ($1,000,000) Operations and Maintenance ($1,231,300) Expense Subtotal ($2,231,300) Grants Fund Revenues Medicaid Funds $599,188 Headstart Program $250,000 Revenue Subtotal $849,188 Expenses Instruction $849,188 The largest contributor to the school surplus - which is projected to total approximately $15.2M - continues to be personnel line items, primarily salary savings (related to turnover and a lag in hiring) and the associated benefit costs. There is also expected savings from the fuel budget along with reduced utility costs. In addition to those expenditure savings, the division also projects additional revenue of approximately $1.3 million. This revenue is the cumulative impact of changes to local, state and Federal funding. The operating savings from FY2017 are recommended to be reinvested in order to address a variety of school division needs, including several uses that were planned for during FY2018 budget discussions. The first grouping of requests is listed in Table B, and detailed below. ® The debt service reserve is the next phase of a multi-year plan to truncate the financing timeline for the 2013 school referendum projects by using planned debt service savings to smooth the associated debt service cost curve over the next several budgets. ® The FY2019 planned use is a recurring practice that reinvests surplus funds into a future budget (there is always a gap year). These funds are counted on as a source in the FY2019 budget - initial budgets beyond FY2020 do not anticipate such revenues. r*`, ;'`-�1, 2 �v 'V CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 4 AGENDA • The SRP reserve is for an additional $2M contribution to the trust fund as stipulated in the associated plan documents. County staff recommends that the Board of Supervisors reserve an additional $1.1M that would be available as a contribution to the trust fund in the event that projected salary savings are below forecast as was noted in the June 14th Audit and Finance Committee meeting. Doing so will establish an option for the SRP Administrative Committee that has been assigned the task of recommending an approach to fully fund the FY2018 cost of the SRP trust payment. The Committee will be able to formulate its recommendation after receiving the updated actuary report in September. In the absence of establishing this reserve, this funding option would not be available at the point when the final required SRP payment amount is known. Furthermore, establishing this additional reserve will not impact other School Board requested reserves provided actual year-end results are in line with the forecast. ® The bus reserve is also part of a multi-year plan to position the division's fleet on a more manageable replacement schedule. ® The future needs reserve would be populated by any other surplus funds that are available after satisfying the other listed uses and the carry forward items in Table C. These funds would then be available in future budgets, primarily for one-time uses such as revenue stabilization purposes in the event of a future economic disruption. TABLE B: RESERVE REQUESTS l: Debt Service Reserve $2,948,800 2: Planned Use in FY2019 (School Operating) Budget $3,646,000 3: SRP Contribution (re -appropriated into FY2018) $3,100,000 4: Bus Replacement Plan (re -appropriated into FY2018) $1,000,000 5: Future Schools Needs; All Other Remaining Results (estimate) $4,600,000 Reserve Request Subtotal $15,294,800 Reserves 1, 2, and 5 will be held on the county side until they are needed and subsequently re -appropriated. Reserves 3 and 4 will be re -appropriated to the school division for use in FY2018, though as noted the $1.1M portion of reserve 3 would only be transferred if there is a gap in turnover savings. Finally, this paper asks for the re -appropriation and reservation of $2.8M of funds that support ongoing activities that will continue into FY2018. This group - listed below in Table C - includes items such as textbook purchases and local grant matches that have different fiscal years than the county. r, : �� s > UJ 'i ` J CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 4 of 4 AGENDA TABLE C: CARRY FORWARD RESERVE REQUESTS Innovation Funds Allocated to Schools $119,700 Textbooks $765,000 Wellness $257,400_ Local Match to Grants $879,300 Algebra Readiness Funding $645,000 Risk Management $200,000 Carry Forward Subtotal $2,866,400 The School Board approved the attached item at their June 13th meeting, and staff also recommends approval of all actions as defined above. CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA 141419.yl'ril0uto]=502 1111uE:11YIAWA TO: School Board FROM: Dr. James F. Lane Superintendent SUBJECT: April Financial Report for the FY2017 Annual Financial Plan and Budget Review - Year -End 2016-2017 June 13, 2017 On May 10, 2016, the School Board adopted an annual financial plan totaling $651,789,500 in all funds. The April Financial Report (Attachment A) reflects actual revenues and expenditures as of April 30, 2017 as well as a year-end projection for each fund. Operating Fund Based on trends and information currently available to staff, the ending balance for the operating fund is projected to be $2.3M. The projected fund balance includes a net balance from operations of $15.2 million. Staff is currently projecting a surplus in revenues of $16 million, resulting primarily from the refinancing of debt. On the expense side, while staff is projecting savings in salaries and benefits, vehicle fuel, utilities, and fund balance, those savings are offset by the expenses associated with the sale and accounting for the refinancing of debt resulting in a projected balance of $(.8 million). The excess revenue and deficit expenses net to the $15.2 million projected available balance. That balance is then reduced by reserves necessary for other anticipated expenditures in subsequent years. The following chart provides further information regarding this projected balance: (All dollars are in millions) Projected Available Balance - Net expenditures and revenues $15.2 Debt Reserve (2.9) Additional SRP Payment based on Plan Document (2.0) Funding of Subsequent Budgets (7.0) School Bus Replacements (1.0) Remaining Balance (projected as of April 2017) $2.3 December 2016 Remaining Balance 5.2 January 2017 Remaining Balance 2.2 February 2017 Remaining Balance 2.2 March 2017 Remaining Balance 3.5 On February 22, 2017, The Board of Supervisors authorized debt refinancing not to exceed $21 M. The associated transactions resulted in a revenue of $14,735,206 and a corresponding expense to the school division of $14,773,511. Aside from the lack of appropriation, these transactions have a minimal impact on the division's fund balance. In the past, these authorizations and resulting transactions have been accompanied by an appropriation for the total amount of the refinancing. A change in the process has eliminated the associated appropriation; consequently, the expenditure projection currently exceeds the debt service appropriation as reported in OneSolution (division's accounting system) and total expenditures may exceed total appropriation prior to year end. In changing the process for initiating debt refinancing, County staff held discussions with bond counsel, the financial advisor, and conducted research of selected AAA localities in Virginia. Based on that research, they found that a public hearing and appropriation are not necessary for expenses associated with establishing an escrow account associated with a debt refinancing. Localities did account for the expenses differently, but none increased the appropriation. In addition to their research, County staff provided the following from the Public Finance Act as the basis for their determination: § 15.2-2643. Authority for issuance; resolutions or ordinances. The governing body of any locality is authorized to provide by resolution or ordinance for the issuance of bonds of the locality for the purpose of refunding any or all bonds of the locality now or hereafter outstanding, other than obligations issued in anticipation of the collection of the revenue of the locality for the then current year, and for the purpose of paying the cost of issuing the refunding bonds, whether the locality created the indebtedness or assumed or became liable for it and whether or not the indebtedness to be refunded has matured or is then subject to redemption. This article shall without reference to any other sections of the Code or acts of the General Assembly be full authority for the issuance, sale, or exchange of bonds authorized under it, and no order, resolution or proceeding in respect of the issuance of the bonds shall be necessary except as required by this article. No approval of the authorization, sale, or exchange of bonds under this article shall be required by any official, court, board, or body and no publication of any notice, order, resolution, or proceeding relating to the issuance of refunding bonds shall be necessary, except as expressly required in this article. The authorization and issuance of refunding bonds shall not be subject to referendum. Based on the actual expenses, OneSolution will show expenses greater than the FY17 debt appropriation and may show expenses greater than the full appropriation. However, based on guidance from the County, the reporting in the Comprehensive Annual Financial Report will not show expenses greater than the appropriation. The expenditure projection includes an additional unanticipated payments as follows: 1) $742,900 to the Children Service's Act Fund and 2) $3,000,000 to the Health Insurance Fund. These amounts are projections and may change based on further data supplied by the County. Grants Fund There are no significant items to report regarding the Grants Fund. Food Services Fund The Food Services Fund continues to show an operating surplus. There are three schedules attached to this agenda item, all of which contain requests for action by the Board of Supervisors. Schedule B delineates required reserves for future budget years. All of these reserves have been identified either as part of the 5 -year plan or other documents such as the SRP Plan Document. Schedule C contains reserve requests for FY2017 budgeted activities that will continue into FY2018. Schedule A is an accounting of year end revenue adjustments by fund (including one transfer request) and final appropriation changes to account for additional revenue above budget received prior to year end. While most of these requests are routine, one should be highlighted because it is related to a funding source for the FY2018 budget. Since the inception of the Medicaid reimbursement program, revenue and expenditures have been housed in the grants fund. With the expansion of the program, the FY2018 budget reflects the medicaid reimbursement program as part of the operating fund, with revenue to support the overall operating budget. This request is reflected in Schedule A as appropriation changes to account for the revenue received in excess of budget and as a transfer of the total amount of revenue remaining from the grants fund to the operating fund. RECOMMENDED ACTIONS: The Superintendent recommends that the School Board: 1) Approve the revenue adjustments/transfers and appropriation changes at Schedule A; 2) Approve the reserve requirements as shown at Schedule B and approve the reserve requests for FY2017 budgeted activities continuing into FY2018 as shown at Schedule C; 3) Request that any remaining ending balance based on the final FY17 audit be reserved for Future School Needs; and, 4) Approve the resolution to the Board of Supervisors at Attachment B and authorize the Superintendent to make other appropriation adjustments to the School Operating Fund, as may be necessary to implement the actions contained in this year-end budget review. JFL/CAS/srn Attachments Schedule A ,Revenue Adjustments, Transfers and Final Appropriation Changes FY2017 Revenue Adjustments: Operating Fund State Aid $(223,635), State (Medicaid revenue transferred from Grants) 2,305,300 Federal (11,398) Local (778,335) $1,291,932 'Grants Fund FY16/FY17 Medicaid grant balances to Operating Fund (2,305,300):: School Food Service none FY2017 Final Appropriation Changes :Operating Fund Wellness 163,400: Grants Fund FY2016 Medicaid 37,458 FY2017 Medicaid 561,730 Headstart 250,000 Schedule_B :Required Reserves for Future Budget Years ,Debt Reserve 2,948,800, :SRP payment based on Plan document (reappropriate to FY2018) 2,000,000 replenishment of fund balance 3,400,000: FY2019 required fund balance funding source 3,646,000 bus replacements (reappropriate to FY2018) 1,000,000 12,994,800 Schedule C 'Reserves for FY2017 budgeted activities continuing into FY2018 Innovation funds allocated to schools 119,700 Textbooks 765,000 Wellness 257,400 local match to grants 879,300 algebra readiness state funding 645,000 'Risk management (self insurance) 200,000, 2,866,400 .5o Memo #74-17 Attachment VIRGINIA: At regularly scheduled meeting of the Chesterfield County School Board held Tuesday evening, June 13' 2017' at 6:30 pm in the Public Meeting Room at the Chesterfield County government complex PRESENT: JavakjSiddi i.Chair John Erb8Ch.Vice-Chair Carrie E.CnyOe[ Dianne H.Smith Rob Thompson 11:4 WTO] W1 RI il WHEREAS, there is8need to make the revenue and expenditure adjustments and transfers as shown on Schedule A; and, VVHEFlE/\S. the ending balance for FY2O17 insufficient ascurrently projected to nne9i the reserve reqUing0eD\8 (Schedule B> and the requested [es8n/ms for budgeted activities continuing into FY2018 identified in Schedule C; NOW, THEREFORE, BE|T RESOLVED, that On motion of John E[b8Ch. S8C0Dd8d by Carrie CnyOe['th8 8OhOO( Board hereby requests the Board of Supervisors to 1) approve the [RV8DVS revisions and t[8OSf8rS and appropriation changes shown at Schedule A, 2\ reserve and reappropriete the funds identified ot Schedules B and C in the 8ohou| Operating Fund. and 3\ request any remaining ending bG|aOC8 iDthe school operating fund bereserved for Future School Needs. This request iSdependent upon the final results of FY2017 operations, adjusted according to the county's financial audit. Rob t McDaniel, Cle J e" per ntendent amei'F. a n e, S u lei-, 1 :4 exel ga& .4 1 1 Nal Wills I Page 1 of 1 Meeting Date: June -28,2017 Item Number: 13.13.7. Subiect: Acceptance of State Roads County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolutions for the referenced state roads acceptances. Summary of Information: Dale District: Bridgewater Point Silver Mews Section B1 Silverleaf Section B2 Matoaca District: Bayhill Pointe Section 20 Rivers Trace Section I Preparer: Scott B. Smedley Title: Director, Environmental Engineering Attachments: Yes No C .0 5 TO: Board of Supervisors FROM: Depa rtment of Environ m enta I Engi neerin g SUBJECT State Road Acceptance. Bridgewater Point DISTRICT Dale T -K02.1 Ant PradUO96 � Ch46tarMd CoUnty eS 'TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance - Silver Mews Section 61 DISTRICT Dale ROADSFOR CONSIDERAIION: LarouxAve Si Ive;r M i st Ave Vicinity ©« Silver Mews Section BI __,@;* « CaUntj GIS TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance - Silveri eaf Section B2 DISTRICT Dale MEETING DATE: June 28, 2017 ROADS FOR CONSIDERATION: ChasingLn Steding Brook Dr Si Iver M i st Ave PrDdUo�d EN C hniorMid CoUnty GAS TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance - Bayhill Pointe Section 20 DISTRICT Matoaca MEETING DATE: June 28, 2017 ROADS FOR CONSIDERATION: Bailey Hill Cir Bailey Hill Rd Bailey Hill Ci~ Bailey Valley Dr Bailey Hill P1 Buffalo Springs Dr Vicinity Map: Bay -hill Pointe Section 20 Produosd E� CP9sbrrWd County G3 5 G TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance - Rivers Trace Section I DISTRICT Matoaca MEETING DATE: June 28, 2017 ROADS FOR CONSIDERATION: StAudriesDr PTCdKed E� ChoSiorfWd roUntj G45 E30ARD—OF SIN-RIERT71-5506"s AGENDA Meeting Date: June 28, 2017 Item Number: 13.113.8. Authorize the Receipt and Appropriation of FY2018 Public Safety Answering Point (PSAP) Grant Funds from the Virginia E-911 Services Board County Administrator: Board Action Requested: Authorize the County Administrator to receive and appropriate $150,000 in PSAP Grant funds from the Virginia E-911 Services Board. The Board of Supervisors is requested to approve the acceptance and appropriation of grant funds awarded by the Virginia E-911 Services Board for the ECC PSAP Call Handling Equipment Project. The current 9-1-1 phone system server hardware will have been utilized in the ECC for a period of six years in FY18. Upgrading this critical infrastructure is essential to maintain a rapid and accurate public safety response to our citizens. There is no local match required. Preparer: Richard Troshak Title:—Di rector, Emergency Communications Preparer: Matt Harris Title: Director, Budget and Management Attachments: 1-1 Yes ON CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 28, 2017 Item Number: 13.B.9. Subiect: Request to Quitclaim Portions of Thirty -Foot Ingress/Egress Easements Across Property of 5800 Harbour Lane, LLC County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate- portions of 30' ingress/egress easements across property of 5800 Harbour Lane, LLC. Summary of Information: 5800 Harbour Lane, LLC has requested the vacation of portions of 30' ingress/egress easements across its property as shown on the attached plat to accommodate development of the Brandermill Assisted Living Facility. New easements will be dedicated. This request has been reviewed by the Site Plan Team. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes No 'VICINITY SKETCH Request to Quitclaim Portions of Thirty -Foot Ingress,/Egress, Easements Across Property of 5800 Harbour Lane, LLC FARM BROUK G1 10. PEPPERGORN�K' WOOD 11. PAJ NTED POSTPN 12. 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Subject: Acceptance of Parcels of Land Along Jefferson Davis Highway from Americana Park L.L.C. County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of four parcels of land containing a total of 0.11 acres along Jefferson Davis Highway from Americana Park L.L.C. and authorize the Countv Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of four parcels of land containing a total of 0.11 acres along Jefferson Davis Highway from Americana Park L.L.C. This dedication is for the development of Moore's Lake Apartments. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes No 9 VICINITY SKETCH Acceptance of Parcels of Land Along Jefferson Davis Highway from Americana Park L.L.C. 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Meeting Date: June 28, 2017 Item Number: 13.B.10.b. I Subiect: Acceptance of a Parcel of Land Along Jefferson Davis Highway from BSPC/Americana Park, LLC County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.01 acres along Jefferson Davis Highway from BSPC/Americana Park, LLC and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.01 acres along Jefferson Davis Highway from BSPC/Americana Park, LLC. This dedication is for the development of Moore's Lake Apartments. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes No 'VICINITY SKETCH Acceptance of a Parcel of Land Along Jefferson Davis Highway from BSPC/Americana Park, LLC 0 0 B RNE RD 0.01 Ac -'re. 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Subiect: Acceptance of a Parcel of Land Along Johnston Willis Drive from Chippenham and Johnston -Willis Hospitals, Inc. County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.02 acres along Johnston Willis Drive from Chippenham & Johnston -Willis Hospitals, Inc. and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors parcel of land containing 0.02 acres along Chippenham & Johnston -Willis Hospitals, Inc. development of Johnston Willis Medical Office Approval is recommended. District: Midlothian accept the conveyance of a Johnston Willis Drive from This dedication is for the Building. , Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes FI No 'VICINITY SKETCH Acceptance of a Parcel of Land Along Johnston Willis, Drive from chippenham & Johnston -Willis Hospitals, Inc. IN Chesterfield County Department of Utilities w P 1 hch - W 67 fees 2 ACRE DEDICA N 3709491.10 GRAPHIC SCALE 30 0 15 30 60 9z! 3s sa N Px � u. s - R lvflpt'C�THx'A`N TUR % #60 ARTERIAL 160' RIW-45 MPH—MAJOR ( IN FEET ) 1 inch = 30 ft. THIS PLAT IS SUBJECT TD ANY EASEMENT OF RECORD AND OTHER PERTINENT FACTS VHICH A TITLE SEARCH MIGHT DISCLOSE. THIS DOES NOT REPRESENT A CURRENT FIELD SURVEY CO. PROJECT# 17-0088 CO. SITE# 17PRO237 PLA T of 0,©2 ACRE OF LAND TO BE DEDICATED, ACROSS THE PROPERTY OF CHIPPENHAM a JOHNSTON— iMLLIS HOSPITAL, INC. MIDLOTHAIN DISTRICT CHESTERFIELD COUNTY, VIRGINIA SCALE 1 1` = 30' MAY 25, 2017 T`EEvv�S 817E ENC3tNEERING 9850 LORI ROAD, SUITE 201 CHESTERFIELD, VIRGINIA 23832 PHONEt(804) 748-9011 FAX, (804) 748-2590 SURGICAL ASSOCIATES OF RICHMOND REAL ESTATE GPW 745709898900000 N 3709710.41 D.B. 7857, P. 184 330.03' P.B. 179, P. 61 1051 JOHNSTON WILLIS DR N82'12'23- -` 96' 3.07' \ \ d \ \ CHIPPENHAM & JOHNSTON—WILLIS HOSPITAL, INC, \a GPIN. 745710308000000 \s O.B. 2866, PG. 424 R.B. 1481, PG. 107 N \m 1401 JOHNSTON WLLIS OR i 1 ` w \ 4 ` x ` ' \ 4 z s \ 2 ACRE DEDICA N 3709491.10 GRAPHIC SCALE 30 0 15 30 60 9z! 3s sa N Px � u. s - R lvflpt'C�THx'A`N TUR % #60 ARTERIAL 160' RIW-45 MPH—MAJOR ( IN FEET ) 1 inch = 30 ft. THIS PLAT IS SUBJECT TD ANY EASEMENT OF RECORD AND OTHER PERTINENT FACTS VHICH A TITLE SEARCH MIGHT DISCLOSE. THIS DOES NOT REPRESENT A CURRENT FIELD SURVEY CO. PROJECT# 17-0088 CO. SITE# 17PRO237 PLA T of 0,©2 ACRE OF LAND TO BE DEDICATED, ACROSS THE PROPERTY OF CHIPPENHAM a JOHNSTON— iMLLIS HOSPITAL, INC. MIDLOTHAIN DISTRICT CHESTERFIELD COUNTY, VIRGINIA SCALE 1 1` = 30' MAY 25, 2017 T`EEvv�S 817E ENC3tNEERING 9850 LORI ROAD, SUITE 201 CHESTERFIELD, VIRGINIA 23832 PHONEt(804) 748-9011 FAX, (804) 748-2590 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of I AGENDA Meeting Date: June 28, 2017 Item Number: 13.B.10.d. Subject: Acceptance of Parcels of Land Along Cogbill Road and Iron Bridge Road from Lidl US Operations, LLC County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of three parcels of land containing a total of 0.431 acres along Cogbill Road and Iron Bridge Road from Lidl US Operations, LLC. and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of three parcels of land containing a total of 0.431 acres along Cogbill Road and Iron Bridge Road from Lidl US Operations, LLC and is a requirement for the development of Lidl US Operation, LLC Grocery Store (Cogbill and Iron Bridge). Approval is recommended. DistriCt: Dale Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes No "VICINITY SKETCH Acceptance of Parcels of Land Along Cogbill Road and Iron Bridge Road from Lill US Operations, LLC L) X G DR �N % Total of 0.431 Acre Dedication ALC 0 A? R M( IL N Chesterfield County Departrment of 11tilifies S CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ,Mn Meeting Date: June 28, 2017 Item Number: 13.B.10.e. Subiect: Acceptance of Parcels of Land Along Jefferson Davis Highway from Trollingwood Land L.L.C. County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of four parcels of land containing a total of 0.42 acres along Jefferson Davis Highway from Trollingwood Land L.L.C. and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of four parcels of land containing a total of 0.42 acres along Jefferson Davis Highway from Trollingwood Land L.L.C. This dedication is for the development of Moore's Lake Apartments. Approval is recommended. District: Bermuda Preparer: John W. Harmon Attachments: 0 Yes F-1 No Title: Real Property Manager "VICINITY SKETCH Acceptance of Parcels of Land Along Jefferson Davis High -way from Trollingwood Land L.L.C. 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OP Z H N F >pm�y �� 3zmM oir ww z w g h 01 f0 �f O)NNNNN „t MM NmN^M -O- Ow pfw/1m0 < W >- W ObYOVJh001NO ON00--OiO W ar O qmV ¢oa r^j MO N ¢ Owy Z Y (ph mN(JNaf .-OOpO>.-OOmoO YU ap a ?CW % hO H pO `}' (:2 Z� ��hN1n 01'NNNN N1°JO NNM N Qa w O w ,t /I Ind W F-. w �N jrJO�OJ OWJOj^^'t[lb^0001 i r >O dN p J J J J J J J J J M o W Z J a SNSJ N O� W F� w m> CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 28, 2017 Item Number: 13.B.11. Subject: Conveyance of an Easement to Virginia Electric and Power,Company County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a variable width overhead easement for relocation of power poles for turn lanes at the new Beulah Elementary School. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a variable width overhead easement for relocation of power poles for turn lanes at the new Beulah Elementary School. This request has been reviewed by county and schools staff, Comcast and Verizon. Approval is recommended. District: Dale Preparer: John W. Harmon Attachments: Yes Title: Real Property Manager F1No # e R n 7 7 Conveyance of an Easement to Virginia Electric and Power Company OF AN EASEMENT DI ..... ..... ..... . ChpsterfiekJ County Department of lJtjlkks m w Ui ZZ c� pl s w z W Q o z n q� Cq•'Q Ca, u g n3 3 O i- LA z o Z W W O w i v V Z J U } o< ^ O r owa Q� z } 7 N \ W z 1 N 0 } U N 4 i W V W A A a �i oX 6 1 \ + i O O ¢ d O Q U q 5 U W O x E, ORCHAROHILL OR " i 4. M U U m i O w } O N 0 z w }1 t\ 1 1 C io z i s W i O Z 4 a. Z W Z W 0 j ` + i i CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: June 28, 2017 Item Number: 13.113.12. Subiect: Transfer of Revenue Sharing Fund Balances from Completed Projects to Active Projects and Appropriate Matching Funds County Administrator: The Board of Supervisors is requested to authorize the County Administrator to request the Virginia Department of Transportation (VDOT) to transfer revenue sharing balances on completed projects, estimated at over $9.7 million, to active projects; and authorize the Director of Budget and Management to transfer county appropriations of anticipated VDOT reimbursements and local matching funds, less than $5 million each, from completed projects to active projects and appropriate matching funds where appropriate (Attachment A). Summary of Information: The Commonwealth Transportation Board (CTB) is considering several changes to the revenue sharing program. In addition to a reduction to the annual amount of funds that can be requested by a locality and the maximum amount of revenue sharing funds that can be allocated to a project, there are proposed restrictions pertaining to transfers of funds between revenue sharing projects. The proposed transfer policy changes could mean that balances of state revenue sharing funds on completed projects are returned for redistribution by the CTB. The revenue sharing program changes are expected to be implemented August 1. (Continued on next page) Preparer: Jesse W. Smith Title: Director of Transportation Preparer: Matt Harris Title: Director of Budget & Management Attachments: achments: Yes -1 No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) In order to ensure that the state portion of revenue sharing funds remaining on completed projects is not returned for redistribution by the CTB, the Board is requested to authorize the County Administrator to request VDOT to transfer remaining revenue sharing balances from completed projects to active projects. Doing so will accelerate the scheduled completion of these projects as opposed to waiting for additional funding opportunities through the county CIP or other sources. Similarly, the Board is requested to authorize the Director of Budget and Management to transfer appropriated funds, anticipated VDOT reimbursements and the local match, from completed projects to active projects. The anticipated transfer amounts are outlined in Attachment A. These amounts may change as VDOT reconciles accounts. County staff will work with VDOT to come to agreement on the final amounts. Recommendation: The Board of Supervisors is requested to authorize the County Administrator to request VDOT to transfer revenue sharing balances on completed projects, estimated at over $9.7 million, to active projects; and authorize the Director Budget and Management to transfer county appropriations of anticipated VDOT reimbursements and local matching funds, less than $5 million each, from completed projects to active projects and appropriate matching funds where appropriate as summarized on Attachment A. District: Countywide Revenue Sharing Transfer and Appropriation Requests FROM: TO: Estimated 101229 Watermill) Widening UPC/JL Key Description Amount UPC/JL Key Description Amount 102959/ Rt 60 (Alverser - Old Lucks Ln (Spirea - E Evergreen) 105674/ Lucks Ln (E Evergreen - Rt,288) Brandermill Headwalls 11728 C1 Buckingham) Widening $6,900,000 11788 C1 Widening $1,500,000 107089/ Robious Rd (county line - 11764C1 11817 C6 Robious Forest Way) Widening $500,000 107083/ Winterpock (360 - Birkdale) Elkhardt 11817 C7 Widening $2,209,784 (Pocoshock/Ruthers - 105674/ 107088/ Nash Rd (Beach to Rt 10) 11845 C5 Elmart) Improvement 11817 C1 Extension $2,690,216 104285/ Deer Run Dr (Rt 360 - 107083/ Winterpock (360 - Birkdale) 11759 C1 Chita]) SW $960,000 11817 C7 Widening $960,000 104286/ Old Bermuda Hundred Rd 107088/ Nash Rd (Beach to Rt 10) 11758 C1 at Old Stage Improvement $425,000 11817 C1 Extension $425,000 104291/ Harrowgate Rd (Old 107088/ Nash Rd (Beach to Rt 10) 11761 C1 Hundred - School St) SW $260,000 11817 C1 Extension $260,000 97687/ Rt360(Winterpock- 107083/ Winterpock(360-Birkdale) 11683 C1 Woodlake) Widening $135,000 11817 C7 Widening $135,000 102946/ Cogbill (Howell - 107088/ Nash Rd (Beach to Rt 10) 11725 C1 Meadowbrook HS) SW $67,400 11817 C1 Extension $67,400 107082/ Belmont Rd (Bel run - 107088/ Nash Rd (Beach to Rt 10) 11817 C2 Lamplighter) SW $150,000 11817 C1 Extension $150,000 101103/ Genito/Old Hundred 105674/ Lucks Ln (E Evergreen - Rt 288) 11679 C1 /Charter Colony SW & Stlts $52,000 11788 C1 Widening $52,000 105676/ 105674/ Lucks Ln (E Evergreen - Rt 288) 11786 C1 Arch Rd Roundabout $450,000 11788 C1 Widening $450,000 SUBTOTAL $9,399,400 SUBTOTAL $9,399,400 V DOT Tra nsfe r: Providence (Rt 60 - 105674/ Lucks Ln (E Evergreen - Rt 288) 104287 Woodward) SW $400,000 11788 C1 Widening $400,000 SUBTOTAL $400,000 SUBTOTAL $400,000 TOTAL $9,799,400 TOTAL $9,799,400 County Transfer/Appropriation: Powhite Pkwy (Rt 288 - Lucks Ln (Spirea - E Evergreen) 101229 Watermill) Widening $109,728 104290 Widening $109,728 101102/ 104290/ Lucks Ln (Spirea - E Evergreen) 11682 C1 Brandermill Headwalls $5,980 11762 C1 Widening $5,980 Providence (Rt 60 - 105674/ Lucks Ln (E Evergreen - Rt 288) 11764C1 Woodward)SW $50,00011788 C1 Widening $50,000 Elkhardt (Pocoshock/Ruthers - 105674/ Lucks Ln (E Evergreen - Rt 288) 11845 C5 Elmart) Improvement $350,000 11788 C1 Widening $350,000 TOTAL $515,708 TOTAL $515,708 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: June 28, 2017 Item Number: 13.C. Subject: Authorize the Creation of Four (4) Full -Time Positions in the General Services Waste and Resource Recovery (WARR) Division to Perform Solid Waste Transporting and Disposal Duties at the County's Convenience Centers County Administrator's Compnents: County Administrator: Authorize the creation of four (4) full-time positions in the General Services Waste and Resource Recovery (WARR) Division to perform solid waste transporting and disposal duties at the County's Northern and Southern Area Convenience Centers Summary of Information: Chesterfield County has a service agreement with the Central Virginia Waste Management Authority (CVWMA) who holds a contract with County Waste, LLC for the hauling and disposal of municipal solid waste, construction, and demolition debris from the County's two (2) convenience centers to the Shoosmith Landfill. This contract allows County Waste, LLC to petition for additional fees due to circumstances beyond their control. Preparer: Clay Bowles Title: Director of General Services Preparer: Matt Harris Title: Director, Budget and Management Attachments:Yes No 1:1 0 � "188 ; CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Due to the Shoosmith Landfill being closed on Sundays, County Waste, LLC petitioned CVWMA for cost recovery for additional trash containers at both convenience centers to accommodate the volume of material received and for the additional heavy equipment operator hours to move and stage filled containers on the sites. Since other nearby landfills are also closed on Sundays, the County was left with no option to empty trash collection containers on what is one of the busiest operational days of the week at the convenience centers. Staff worked with CVWMA and County Waste, LLC to identify options and developed an alternate plan whereby County Waste, LLC would donate equipment to the County for the life of the contract, thus allowing the County to self - perform hauling operations. This option is financially and operationally advantageous to the County and County Waste, LLC. The estimated cost of this option is $713,300, which is a savings of $48,000 over current expenses. To implement this option, four (4) additional full-time employees are required (two (2) per convenience center) to complete trash hauling duties. U U UJ. b P. I a I Page 1 of 4 Meeting Date: June 28, 2017 Item Number: W.A. Subject: Public Hearing to Consider the FY2018-FY2023 Secondary Road Six -Year Improvement Plan and FY2018 Secondary Road Improvement Budget County Administrator's Comments: County Administrator: Board Action Requested: Hold a public hearing to consider: FY2018-FY2023 Secondary Road Six -Year Improvement Plan and FY2018 Secondary Road Improvement Budget. Summary of Information: FY2018-FY2023 Secondary Road Six -Year Improvement Plan State statute requires the Board of Supervisors to update, every two years, jointly with the Virginia Department of Transportation '(VDOT) , a six-year plan identifying improvements that are anticipated to be made to the secondary road system in the county. The recommended FY2018-FY2023 Secondary Road Six -Year Plan (the Plan) has been developed by VDOT and staff based on projected revenues of approximately $1.16 million per year, which includes approximately $22,000 per year specifically for hard surfacing unpaved roads. No local funds are included in the Plan. A summary of the proposed Six -Year Plan is shown on Attachment A. Preparer: Jesse W. Smith_ Preparer: Matt Harris Attachments: 0 Yes Title: Director of Transportation Title: Director of Budget & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 4 AGENDA Summary (Continued): Six projects in the Plan will be under construction this year: Newbys Bridge at Sunnygrove Road Reconstruction Newbys Bridge at Valencia Drive Realignment Jessup Road (Route 10 to Pineland Road) Realignment Arch Road (Route 60 to Arboretum Parkway) Widening and Roundabout Lucks Lane (Spirea Road to E. Evergreen Parkway) Widening Lucks Lane (E. Evergreen Parkway to Route 288) Widening Beulah Road (Kingsland Road to Pineleaf Drive) Reconstruction Staff is recommending that all revenue sharing projects on secondary roads, previously approved by the Board and VDOT, be included in the Plan. The Plan includes a cost center with funding that may be used as contingency for the revenue sharing projects. The following revenue sharing projects are recommended to be added to the Plan: ® Bailey Bridge Road (Sunday Silence Lane to Spring Run Road) Minor Widening and Realignment ® Belmont Road (Courthouse Road to Whitepine Road) Minor Widening and Realignment ® Ecoff Avenue (Ivywood Road to Ken Drive) Minor Widening and Pedestrian Improvements ® Elkhardt Road (Elmart Lane to Ruthers Road/Pocoshock Boulevard) Sight Distance and Pedestrian Improvements ® McRae Road (Forest Hill Avenue to Rockaway Road) Sidewalk Staff also recommends adding the Bailey Bridge Connector, Phase I project to the Plan with a future allocation of $1,319,000. This project, estimated to cost $22,960,000, was selected as part of the Smart Scale process along with the Route 288 Southbound to Route 360 Westbound Ramp project. Both projects' Smart Scale applications identified $1,319,000 from VDOT's Six Year Improvement Program (SYIP) for Route 288/Route 360 Improvements as potential leveraging funds. Because these funds cannot be applied to both projects, VDOT is requiring the county to provide other funds, totaling $1,319,000, for one of the projects. Secondary road construction funds can be used for the Bailey Bridge Connector, Phase I. With the exception of the secondary road construction leveraging funds, both of these projects are otherwise fully funded with Smart Scale dollars. Unpaved Secondary Roads The Code of Virginia requires that a certain amount of district grant funds, not to exceed $25 million statewide, be set aside for the paving of unpaved roads. These funds are then distributed among localities proportionately based on the number of miles of unpaved roads carrying over 50 vehicles per day (vpd) in each locality. 1'� rl n 11 0 U U 7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 4 AGENDA Summary (Continued): Approximately $22,000 per year has been allocated to the Plan specifically for hard surfacing unpaved roads. One unpaved road will be hard surfaced this summer: Adventure Hill Lane. The VDOT Chesterfield Residency has recommended that Scottwood Road be paved using VDOT' s Rural Rustic Road Program. The primary concept in the Rural Rustic Road program is leaving trees, vegetation, side slopes and open drainage undisturbed. Prior to paving the road, ditches can be cleaned and the road bed shaped. The Rural Rustic Road Program has been designated by legislation as the first alternative for improving unpaved roads in Virginia. Criteria for the Rural Rustic Road Program include the following: Unpaved road in VDOT's Secondary System Maximum volume of 1,500 vehicles per day Maximum speed 35 miles per hour Road predominately serves local traffic ® Minimal traffic growth anticipated ® Surface to be paved follows the same basic alignment as the gravel surface ® Road paving project included in approved Secondary Six -Year Plan, if funding is secondary system allocations ® Board of Supervisors must designate the road as a Rural Rustic Road Staff recommends the addition of Scottwood Road Paving to this year's update of the Plan and that it be designated as a Rural Rustic Road, so that VDOT may proceed with paving the road using the Rural Rustic Road program. Based on current funding projections, funding should be in place by the summer of 2022 to pave the road. Rural Addition For localities that meet certain criteria, VDOT allows S0 of secondary road construction funds, up to a maximum of four years of allocations, to be used towards upgrading qualifying non -state standard roads so that they can be accepted into the state road system as a rural addition. Under the rural addition program, secondary road construction funds will be used for road construction costs. The county, or others, must pay right-of-way acquisition and utility adjustment costs. Based on the FY2018 secondary road allocation of $1.16 million, approximately $230,000 (the average annual amount, accumulated over a four year period) could be applied to any one rural addition project. U CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 4 of 4 AGENDA Summary (Continued): In the past, rural addition projects have been selected by the Board on a case-by-case basis as requests are received from citizens. Staff has received ten requests for rural additions in the past five years (Attachment B) . For all candidate rural addition projects, staff will work with VDOT to confirm the road is eligible and refine cost estimates to upgrade the road for acceptance into the state system. Staff recommends the following project be included in the Plan as a Rural Addition project: Quay Street - This rural addition project would involve the following improvements: 1) Womack Road would be extended and improved from the current end of state maintenance to Lee Street and 2) Quay Street would be upgraded from Lee Street to the last driveway. The remainder of existing Quay Street to its connection to Ecoff Avenue would be eliminated. The cost estimate to upgrade the road is $100,000. This cost does not include the cost of any utility relocations that may be necessary or the work associated with recording the right-of-way for the roads. FY2018 Secondary Road Improvement Budge Each year VDOT requests that the Board of Supervisors approve a Secondary Road Improvement Budget. The budget reflects the 'first year of the Secondary Road Six -Year Plan and identifies specific project allocations for the fiscal year. The following projects are recommended for funding in FY2018: Nash Road over Rita Branch Bridge Replacement, Adventure Hill Lane Paving and the To Be Determined (TBD) - Revenue Sharing Contingency fund. Attachment C identifies the projects and allocations for the FY2018 Budget. Recommendation: Staff recommends the Board: 1. Adopt the attached resolutions approving the FY2018 - FY2023 Secondary Road Six -Year Improvement Plan and the FY2018 Secondary Road Improvement Budget; and 2. Adopt the attached resolution requesting VDOT to improve Quay Street and add it to the VDOT secondary system of roads; and 3. Adopt the attached resolution designating Scottwood Road as a Rural Rustic Road. District: Countywide R_' � 1� 4 U 018, 9 WHEREAS, the Chesterfield County Board of Supervisors and the Virginia Department of Transportation (VDOT) have conducted a public hearing on the FY2018 through FY2023 Secondary Road Six -Year Improvement Plan; and WHEREAS, the Board concurs with the proposed projects identified in the Plan. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors approves the FY2018 through FY2023 Six -Year Secondary Road Improvement Plan as presented by VDOT. 01 �"' 0� ' 1 9 0 WHEREAS, the Virginia Department of Transportation (VDOT) has submitted its proposed FY2018 Secondary Road Improvement Budget to the county; and WHEREAS, the Budget represents the implementation of the first year of the FY2018 through FY2023 Six -Year Secondary Road Improvement Plan adopted by the Board. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors approves the FY2018 Secondary Road Improvement Budget as presented by VDOT. WHEREAS, Quay Street described below was established prior to July 1, 1992, has provided continuous public service since its establishment, and is now deemed to provide sufficient public service to warrant its addition as part of the secondary system of state highways, NOW, THEREFORE, BE IT RESOLVED, this Board requests Quay Street be added to the secondary system of state highways, pursuant to §33.2-335, Code of Virginia and the Rural Addition Policy of the Virginia Department of Transportation: Name of Street: Quay Street From: 0.07 mile south of Lee Street (Route 1504) To: Womack Road (Route 1521) Length: 0.10 mile Guaranteed Right -of -Way Width: 40 feet Plat Recorded Date: August 12, 1904 Deed Book: 107 Page: 418 BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, this Board requests the Virginia Department of Transportation to improve the street to prescribed minimum standards, pursuant to the rural addition policy of the Commonwealth Transportation Board. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Administrator of the Virginia Department of Transportation. X92 WHEREAS, Section 33.2-332 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low-density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Chesterfield County, Virginia ("Board") desires to consider whether Scottwood Road (Route 670), From: Old Hundred Road (Route 652) To: 0.48 mile west of Old Hundred Road (Route 652) should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board's six-year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of Transportation concur with this designation. BE IT FURTHER RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right-of-way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. 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Jnnamed Road off Church Rd, N of 19600 Church Rd 0.47 5 $211,500 Yes Matoaca :urtis Circle E of Curtis Rd 0.10 3 $45,000 Yes Bermuda ndian Springs Road - Upton betw Salem Ch Rd & Hopkins Rd 0.25 6 $112,500 Yes Dale .e Gordon Drive S of Garnett Lane 0.10 5 $45,000 No Midlothian Miller Road N of Baldwin Rd 0.14 4 $63,000 Yes Bermuda vlonath Road (East-West) S of Reams Rd 0.13 7 $58,500 Yes Clover Hill )maha Street S of Norma ndale Ave 0.15 8 $67,500 Yes Dale luay Street N of Ecoff Ave 0.11 2 $100,000 No Bermuda Jnnamed Road off Skinquarter Rd, W of 21011 Skinquarter Rd 0.35 7 $157,500 Yes Matoaca Jnnamed Road 600 Courthouse Road 0.32 7 $144,000 Yes Clover Hill TOTAL: $1,004,500 Cost Estimate does not include the cost for utility relocations if needed or the preparation of a plat to record necessary right-of-way ATTACHMENT B PROJECT FROM -TO DESCRIPTION ALLOCATION $1,160,094 NASH RD AT RITA BRANCH BRIDGE REPLACEMENT $703,448 ADVENTURE HILL LN BEACH RD - DEAD END PAVING $20,336 TO BE DETERMINED - REVENUE SHARING CONTINGENCY $436,310 $1,160,094 14ich onb gimes-Novatirb Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 —Date June 21, 2017 Date Category Description Ad Size Total Cost 06/21/2017 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 23 L 222.00 TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield Canty, Vir- ginia, at an adjourned meeting on Wednesday, June 2a 2017, at 6 p.m. in the County Public Meeting Roan at the Chesterfield Administration Balding, Route 10 and Lori Road, Chesterfield, Virginia, will hold a pub. Ik heanng where persons may appear and present their views concern. ingAdoption of the FY201&FY2023Secondary Road Sa•Year Improvement Plan and adoption of the FY2018 Secondary Road Improvement Budget for Chesterfield County. Interested citizens may present continentsdkig the secondary road improvement budget The budget is avail le at the Chesterfield County Transportation Department located in the Chesterfield County Community Development building at 9800 Government Center Parkway, 3rd Nor, or call 761037, between the hours d&30 am. to 5:00 p.m. VDOT ensures nondiscrimination in all programs and activities in ac• airdance with Title VI of the Civil Mgt Ad of 1964, The hearing is held 9 apublic taci��yy designed to be accessible to persons with disabilities. Any persons wdh questions on the accessibility of the facility or need for reasonable accommodations should contact Janice Blakey, Clerk to the Board, at 74&1200. Persons needing Interpreter services for the deaf must notify the Clerk to the Board no later than Friday, June 23, 2017. Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 06/14, 06/21/2017 The First insertion being given ... 06/14/2017 Newspaper reference: 0000543316 Sworn to and subscribed before me this Homo 9I1'7 Notary Public l/ Supervisor Kimberly Ill. Harris NOTARY PUBLIC State of Virginia Commonwealth of Virginia Notary Registration Number 356753 City of Richmond Commission Expires January 31, 2021 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 AGENDA Meeting Date: June 28, 2017 Item Number: 17.B. Subiect: PUBLIC HEARING: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a variable width overhead easement for a new service for 21210 Simmons Trail Lane. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a variable width overhead easement within an unimproved county right of way for a new service for 21210 Simmons Trail Lane. This request has been reviewed by Planning and Transportation. Approval is recommended. District: matoaca Preparer: John W. Harmon Attachments: Yes F-1 No Title: Real Property Manager VICINITY SKETCH PUBLIC HEARING: Conveyance of an Easement to Virginia Electric and Power Company 7� 21210 . . . . ................_._...........G_.. PUBLIC HEARIN CONVEYANCE ylJill, OF AN EASEMENT U -J IL R"I tiOAI 0IIII IN Chesterfield County Department of Utilities S S Uip'� 0 -1 �4�0 N/F ? t2io 5trnr� Simmons 11 GPIN: 7816102358 Width: 15' t '3 T^C.i V L. i,. OF EAS, EM v i N/F pSimmons i Easement Total Lenth � 1 GPIN: 781609792 +/— 892' o ; , Little Dirt Rd. i r— i N/F y Stone f 1 GPIN: 7816093079 4 f � S l , ti + N/F 4 0 i Moneymoker t GPIN: 7816096667 LL o n l Z u) z 4 Nt Natlowey ' �,:'tas Length: River Rd. Width: 20' Plat to Accompany Right--of--Way Agreement VIRGINIA ELECTRIC AND POWER COMPANY doing business as NOT TO SCALE Dominion Virginia Power OH/UG Legend — — — — — Location of Boundary Lines of Right -of -Way Varies in Width. Indicates Property Line is Right -of -Way —�— Boundary in Width. Page 5 of 5 Petersburg Is ric — owns Ip— orough County—City State Matoaca Chesterfield VA Petersburg 02-17 10127010 M0035 i.Ricbm b QA Account Number Advertising Affidavit 6025752 300 E. Franklin Street F777D,te_ Richmond, Virginia 23219 ( June 21, 2017 804) 649-6208 CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD, VA 23832 Date Category Description Ad Size Total Cost 06/27/2017 Meetings and Events TAKE NOTICE That on June 28. 2017. at 6A0 p.m. or as soon 2 x 17 L 91.50 TAKENOME N on Aire 12017, at 6:00 pa or as soar tlseatter is mai k Publisher of the wtfQgoadolSup 605olDOW CO, itt"lar Richmond Times -Dispatch meeting play n tj Ml¢ kwno Room of C6esdeb CO, W. gni&, ij M* ft rorlrep d a vadaNe wit easow. to ua- gniaJedntrldpoletCalga lift aoamdyMprGweda0ol This is to certify that the attached TAKE NOTICE That on June was waybloamas9mTrdta dymltion Ntk WMon8lentn�ai tot d6dc01 mal � ewizm �yall published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: WayOffb�Ml(�e .VgWii,ad I5 01 &m and X00 pni,lAOnday 0612l/2017 ifrou�kiday, TI�I�amm' gg �sh�d ata pu�(iaoiit� designed io �aaessib� toper• d bi e� Any wdh quuestaiits on tl� aaess Tiy of so Witil p�sons tt�i�iCrtyaneedfareasa�bltaxommodatialsshoabcon�llarr The First insertion being given ... 06121/2017 CM n 1*1100. Persons WIN n 6- pmeserm1(&dpaflmlSintkthe 06tot6eB53rdnolatlf Newspaper reference. 0000554721 than ltlle 23, 2@17, Sworn to and subscribed before me this � r No Public Supervisor State of Virginia City of Richmond My Commission expires Kimberly B. Howls NOTARY PUBLIC commonwealth of Virginia Notary Registration Number 356753 Cnmmission Expires January 31. 2021 THIS iS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU ............ o CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 &--r - ----- I" AGENDA Meeting Date: June 28, 2017 Item Number: 17.C. Subiect: PUBLIC HEARING: Consider the Exercise of Eminent Domain for the Acquisition of Permanent Water Easements for the Beulah Elementary School Replacement Project County Administrator's Comments: County Administrato Board Action Reauested: Authorize the County Attorney to proceed with eminent domain for the acquisition of permanent water easements for the Beulah Elementary School Replacement Project, including the filing of certificates so construction may begin prior to eminent domain proceedings. Summary of Information: Staff has made bonafide but ineffectual efforts to acquire permanent water easements for the Beulah Elementary School Replacement Project across certain properties along Beulah Road. These properties and their respective offers are as follows: 5430 Beulah Road, Edward Vernard Yancey and Phyllis M. Yancey, $500, and 5440 Beulah Road, Phyllis M. Yancey and Melvin C. Moore, $775. These offers have not been accepted. It is necessary to proceed with condemnation for the health and safety of the public. Staff will continue to negotiate with these owners in an effort to reach an agreement. Approval is recommended. District: Dale Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1 No # 00OZ00 LTI wm 14 -a -I EQ 9 MI "' I I p] : a Okla *0 A ON N : go] a : I klyl I 112110 1 a 0 60,04 "1 WWI 00111 me]a sm a I mum a am O.Al m I FIN, •0 [Ya Incey, Edward V, & Ph iIis M. 5430 Beulah Road ... ... . ... . ...... Yancey, Phyllis M, & Moore, Melvin C. titi 5440 Beulah Road IN Chesterfield County Department of Utilities rz I MA - m feet 02 0 1 �\} /k! m *\o > e ƒ> /@ «� �I \)§§ E \ -0/ 2 �\]®q/$2 f§/fes ..=f 0;022® q R;\2 >ƒ -Ti /$ ��\ \ \ / \ \~(« ƒ ƒ f \ o m� . M 0 N S G R O U P --`-0 :\ � e 1 � 4 rA :4 $66 m *\o > e ƒ> /@ «� �I $§§ E \ -0/ 2 �\]®q/$2 f§/fes ..=f 0;022® q R;\2 >ƒ -Ti /$ ��\ \ \ / \ \~(« ƒ ƒ f \ o m� . 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Franklin Street Richmond, Virginia 23219 (804)649-6208 CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD. VA 23832 Account Number 6025752 IDate June 21, 2017 Date Category Description Ad Size Total Cost 06/27/2017 Meetings and Events TAKE NOTICE That on June 28, 2017. at 6:00 p.m. or as soon 2 * 18 L 96.00 TAKE NOTE That on Jlele 1 2017, at R pit or a ww tfareaiter as ray he ►ted the Bond d kVkwrs d Geld County at its regular Wing p� n the Punic Meek Room d Mefidd County, Vr• grain, wi u6k 1t aen:�e d eluent domain is ftp ac*tiorl d wa1Er easements across th fdioralg poperties, PIN: 776675246200010, 5430 Beg Road and PIN: 77Eb75fbM, 5440 BEldah A* for the WA Ekmaltary W Rokcemerd Project ftniation regado the mylent a itioo is on fle in the R� d way n Cheste field Cody, Yrgirik aM may to 4TVI ifilmN pa tesbetweenthe hours of t3l) aA W it IIA, Wy through Frity. lhehearirlglldd d a plbhciacRay desg�d to fk aaesshle to per sa6ilit d�alhilAies My person wdhgAo6 on the=Aly d the facik or Ileertfor reaWIA auommodatia6 daub cadactt Jan. is B. Bkkky, perk to tie Board, at 7481710. kw rleedrg rater• Mer serve for the deaf rmnt ndify the Cleric to the Board nolatn than Nne 3, 317. Publisher of the Richmond Times—Dispatch This is to certify that the attached TAKE NOTICE That on June was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 06121/2017 The First insertion being given ... 06/21/2017 Newspaper reference: 0000554720 Sworn to and subscribed before me this La Nota Public Supervisor State of Virginia City of Richmond My Commission expires Kimberly B. Harris NOTARY PUBLIC Commonwealth of Virginia Notary Registration Number 356753 Commission Expires January 31.2021 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU June 28, 2017 Speakers List Evening Session #1 (Following Presentation of Resolutions) 1. Kenneth Alexander 3. Cloud Ramirez 4. Darlene Palacios 5. Bob Olsen Evening Session #2 (End of the Evening Agenda) 1. Donald Wilms 2. Ron Haves 3. Rodney Martin 4. Brenda Stewart a " N [1 r. 0 3 c c m O O O -, 0 EL n 0 '� 0 .� 42 o a-3 m f° ni 3 n .N, a 3 ;3 0 fD 0 �D & W- 0,00 O N O� 0Z O rt3'"W+70.m 'C fD O S= O C O -s n y �G S 7 3 M N (SD N C b fD Ol � y S0 DO 'S d -m7 Vf N'0 fD o f�D C N o Q `P C 2 w, tD ; M M P M m m, o M o, o = v=i fD W < m c m + `° m O = c O O 0) 3 _ d N A 7 N Q 0 cr `G CD _ r CL a 1 ^+ °,°m ,1 o 3? m sa= of m n !^ 0 w a--h0,'0 a Lj Rami rez 4and 0tt� 10 lov 11W r. o O a, 3 = 0 0 , -j ,r v- ' 2 N S V fp tD fD -� , f d Ci o m O 0 O rt ro O '^ '► n a r om 3 O1 < m °' p d o rye N G = C1 — N d e-► N IMA= C t .•► o o o -C o A� N C O C< Oc O N O .* Q O n S O m rs N (p = Q O 3 =�+ O fD '* O N `Z d O n r fD '=r 70 M H O '► o ? 0, rD o z. 0 r tD o �' c a� rD o s 3 n O � dq m O '� o ~ G. .p r ► r3► fD O' ? 7r 0 ah 3 of a o H „ rD < o� ado sCL -i o s a a 0) w � `'*° 00, v; c Cr m (C c d �° g o O S O �'► 7 N fD •C CU rML (D N (f (D 'D n 3 G O C. n. 3 0 FL M— O (� N O O Q K „< m m r► -fi d O O 0 7 O 0. O m N 2. O 2 Z° n a c '. � R 3 m? o OnS C �. N F-+ 3 tD o O d tD D d Lol M N M = r0_+ N N .a S �! Oi NC' CL Q O O p cD O! = o O c Q. fDn rr C. r 3 m 3 0 m 0 0 3 = (� CL Cc Q N O o o0� 0 A a o 3�. 0 = N s 0 m 3 3 c dS 3 m as m rD fD CL x. Oxc D a 3 ? ao 0, CL CL (A N 61 3 D gip' � a_ � d N @ CL N O '•ry Q (Dm P- CL a 5 Z Donald Wilms, President Board of Supervisors Address June 28, 2017 Mrs. Jaeckle, Members of the Board, Dr. Casey: 'ELD CPA - EDUCATION ` ASSOCIATION . .1 s.- I, r,, It. N" On August 15, 2014, Richard Branson posted to his Facebook page, "If you take care of your employees, they will take care of your customers."' Indeed, since then he has stated that his "philosophy has always been, if you can put staff first, your customer second and shareholders third, effectively, in the end, the shareholders do well, the customers do better, and [you] are happy."2 If you wished to be as successful as the founder of the Virgin Group, you would start building your budget around your employees instead of treating them as insignificant resources. What message do you suppose you send to teachers, for instance, when you state that our teachers' salaries are competitive in the region? Henrico is not known for paying its teachers well. Comparing Chesterfield's salaries to Henrico's is like saying McDonald's cuisine is competitive with Burger King's. Big whoop! It's still low -budget, discount fare. It's also true that we are competitive with Henrico in allowing hundreds of students to go through a school year without a regular teacher, and like Henrico, we have schools that are unaccredited. But you might want to look at Henrico's benefits package if being competitive is more than just a political statement. A recent article gives this advice to college graduates, calling it "the holy grail of work": "Take care of yourself and find an employer that does too."3 The authors, one the dean of the UVA School of Nursing and the other a nursing professor, go on to say, "It is not just what you offer your employer, but what your employer offers you." 3 If you were to ask your employees if Chesterfield County meets this standard, are you confident in the answer you would get? The authors conclude that emVloyees should "expect a lot from [themselves] ... [and] at least as much from [their] employer." An employer who thinks sick employees should think twice about going to the doctor is not one we can expect much from. Perhaps this accounts for our inability to staff our schools, our police, and our sheriff's department. When the private sector can't get employees, they improve salaries, benefits, and working conditions. But instead, we're "working to identify more than $3 million in future expenditure 1 Branson, Richard. 15 Aug. 2014. https://www.facebook.com/RicilardBranson/photos. 26 June 2017. 2 Schurenberg, Eric. "Richard Branson: Why Customers Come Second at Virgin." Inc.com. 28 Oct. 2014. https://www.inc.coin/eric-schurenbert;/sir-richard-branson-put-your-staff first-customers-second-and-shareholders- third.html.26 June 2017. s Fontaine, Dorrie, and Rebecca Harmon. "Hey Graduates, Find a Job That Keeps You Feeling Healthy." Richmond Times -Dispatch, 28 May 2017: E5. reductions ... [t]hat would create the capacity to reduce the [tax] rate by a penny"4 even as experts such as Bob Holsworth talk about Chesterfield County's "relatively low taxes."s Everyday your employees make Chesterfield County their top priority. It's time that you make them your top priority. Mr. Branson said, "One of the key attributes to a good leader is listening, making sure that you write down the feedback that you get. And very importantly, make sure you act on that feedback when you get back to base. An exceptional company is the one that gets all the little details right. And the people out on the front line, they know when things are not going right and they know when things need to be improved. And if you listen to them you can soon improve all those [little] things which [turn] an average company into an exceptional company." The home page of his Virgin.com says, "Take care of your employees, and they'll take care of your business. It's as simple as that."6 If we don't listen to our employees, we will go out of business, and rightly so. 4 McConnell, Jim. "Casey Submits Budget, Hold Line on Tax Rate." Chesterfield Observer, 15 Mar. 2017: 2. 5 Williams, Michael Paul. "Chesterfield Must Accept Change and Serve All." Richmond Times -Dispatch, 4 Apr. 2017: B1-2. 6 Branson, Richard. Home page. Virgin.com. 7 October 2015. https://www.virgin.coin/ricliard-branson/taking-care- business. 26 June 2017. BRENDA L. STEWART 5911 Woodpecker Rd Chesterfield, VA 23838 Phone: 804-313-9911 E-mail: bl-stewart@comcast.net June 28, 2017 REMARKS TO BOARD OF SUPERVISORS DURING PUBLIC COMMENT PERIOD I am here tonight because I am extremely concerned about the independence of Chesterfield's Internal Audit Department. My concern arises from my experience after filing a Fraud, Waste and Abuse Complaint against the school division. I challenged the illegal School Board vote to approve an executive's participation in the Supplemental Retirement Program (SRP) without revealing to the public the subject or substance of that vote as well as the Board's approval of an SRP work assignment that violated the Board's own policy. I consider it unacceptable for the County's Internal Audit Director to be allowed to dismiss a well documented complaint without preparing a formal report to justify his decision, especially when the complaint involves actions of the School Board and Superintendent. The assertion of independence is especially suspect when two members of the School Board whose actions are the subject of the complaint provide closed session input to the evaluation of the Audit Director. Not only does the citizen not get a reasoned explanation for rejection of the complaint when no report is made, the Audit Director does not refer anything to the Audit and Finance Committee for review. It is left to the complainant to review the audit file, document the inadequate investigation and seek the Committee's review as I had to do in this case. My assertions were supported by reference to the sitting Attorney General's opinion in a very similar Powhatan County SRP case. The School Board Attorney summarily dismissed that AG's opinion as irrelevant. That same attorney based his opinion that the School Board's vote was legally sufficient on a purported technical problem that affected access to the subject matter of the vote for just those citizens in the room that night. Although he later admitted in writing that he had no evidence to support the existence of such a problem, and he came to that conclusion because school staff could not explain how it happened, he refused to revise his opinion. The Audit and Finance Committee is responsible for oversight of internal control systems and audit processes. Policies are some of the most basic internal controls. Certainly, the improper expenditure of more than $300,000 that resulted from an illegal vote and a blatant violation of the School Board's SRP policy qualify for Committee investigation, particularly when there is an opportunity to mitigate the loss as there is in this case. The problem in this case is that the two School Board members on the Committee are unlikely to willingly or effectively investigate their own decisions. That improper expenditure will come from resources allocated to the troubled SRP. Additional resources were provided to the school's SRP budget by an effective real estate tax rate increase of one penny this year. I noted a statement by the Internal Audit Director that "Ethics remains a top priority in Chesterfield County." I believe the facts of this case call that statement into question. Chesterfield must not allow such illegal and improper actions that violate established policies to stand. Independent, accurate, thorough, effective and well documented reports of all Fraud, Waste and Abuse investigations should be mandated. A citizen should not have to plead for such a report. CHESTERFIELD COUNTY BOARD OF SUPERVISORS d AGENDA Page 1 of 1 Meeting Date: June 28, 2017 Item Number: 20. Subiect: Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: of the Board of Motion of adjournment and notice of the Board of Supervisors meeting to be held on July 26, 2017, at 3:00 p.m. in Room 502 at the County Administration Building. Preparer: Janice Blakley Attachments: El Yes Title: Clerk to the Board No #�