Loading...
03-10-2004 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 i~eetin~ Datei~ March 10, 2004 Item Number: Subiect: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of information: Ms. Mary Ann Curtin, Director, Intergovernmental Relations to provide a Legislative Update to the Board of Supervisors. Preparer: Lisa E]ko Title: Clerk to the Board Attachments: ~-~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: Nlarch 10, 2004 item Number: Resolution Recognizing Major Stephen E. Davis Upon His Retirement County Admin!s,trator's Comments: County Administrator: Board AcUon Requested: The adoption of the attached resolution. Summary of ~nformation: Major Stephen E. Davis retired from the Police Department after having provided over 29 years of service to the citizens of Chesterfield County. Preparer: Colonel Cad R. Baker Title: Deputy Chief of Police Attachments: Yes ~ No O0000Z WN. NR.?,AS, Ha jot )Davis received. ::he 'i?o!ice Combat Ri}}ic, on Esr N. eroism involvixg a: incidenL in O'uxe 1.8:~? after he respoxded to. a call where an individual was {;iring sho:s at a {~rain and s'~bsequen~iy sN. ec. a% :esponding police off}icc:ss; ,!::~.~d WHEREAS, Majo~ Lay:is :as a,,:,arded the Life Saving ;Award :?"_ 19!8 for his actio_'.ls afro: a vehicle ca~gist fire and Lhe driver }hecs~me diso:i, enkel and couii not get out: o: !::he vehicle; Offficer Davis psiled tN.e driver from the car te sa:ety~ befo}.e tlne oar was e:ng:]fed i.: flames a. nd his acLiens sa'red the drive:: from serieu, s injury or {eat'h~ and ?,~ER~}iAS, Hajer Davis serged as co-project manager for tile state of ~;he art Smai. i Nrms Fi.r:i_n!?~ Range a:~d was responsible :er the o:_bstanding relatier:~sh.:i.p between the Cheste~:ield County Peiice Depar!::ment and su:r're':~2nding property owners ;. and WRERF, AS, Hajo::' Davis served as co-.?roject maxager for P'u~]ic Sa-:ety Ce:euurlicatiens System . .... Phase ! (800 HH trunked syskem}, where his years of service in the Police .Oepartment and his kee~: awareness ef public safety needs of bhe 211.'s~: cent'ury were outst:and ng contributions 17.0 ~.h.e project; and. :kl~_.s : County i;~oe, rd of {ia'v- ::)r "' r' "~"~'~ '?~u~iJ,,':': r'ecogilizes Haior S'~eo]ue:~ X 2'~,/2{i111~ 3B iT FTTRTXNR mc'~"~':=;'r' .... u.z~S .~O.~..~ ........... i~. Major Davis, ar:d t~,: ...... L. his ::esol'utieR he ",:"~"~':~': ~:~'~,,~,..:..~:..~_.::} ~'~ ....." v recorded among the papers  CHESTERFIELD COUNTY BOARD OF SUPE~VISORS Page 1 of 1 AGENDA Meeting Date: March 10, 2004 Item Number: 5.~. IL [1[ 'lrll II I' Resolution Reco~-nizing March 28, 2004 - April 3,2004, as "Boys and Girls Clubs Week" in Chesterfield County ,C, ount¥ Administrator's Comments,;, County Administrator: ,~,,,/'~-~/~, Board Action Requested: Mr. Miller requested that the attached resolution be adopted. Summary of ~nformation: This resolution is to declare March 28, 2004 - April 3,2004, as "Boys and Girls Clubs Week" in Chesterfield County. Ms. Mary McRoberts, Executive Director of the Boys and Girls Club, accompanied by Atleese Gooden and Kellie Quash, will be in attendance to receive the resolution. Preparer: Lisa Elko Title: Clerk to the Board Attachmen,$: 1Yes ~No # 000004 RECOGNIZING MARCH 28, 2004 - APRIL 3, 2004, AS ~BOYS AND GIRLS CLUB WEEK~ IN CHESTERFIELD COUNTY WHEREAS, the young people of Chesterfield County are tomorrow's ieaders~ and WHEREAS, many such young people need professional youth services to help them cope with a wide range of social and financial hardships; and WHE~S, there are two Boys and Girls Clubs in Chesterfield County - at Falling Creek Middle School and Matoaca Middle School - providing services to 1,000 young people annually; and W~HEREAS, the Boys and Girls Clubs are at the forefront of efforts in substance abuse prevention, delinquency prevention, and academic enhancement programs; and WHEREAS, the Boys and Girls Clubs in our county help ensure that our young people stay off the streets, offering them a safe and supportive place to go and providing them with quality programs in leadership and character development; and WHEREAS, the Boys and Girls Clubs of Chesterfield County will celebrate National Boys and Girls Club Week, 2004 along with some 3,300 Boys and Girls Club organizations and more than three million young people nationwide. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this l0th day of March 2004, publicly recognizes March 28, 2004 through April 3, 2004, as ~Boys and Girls Club Week" and commends the Boys and Girls Clubs of Chesterfield County for providing comprehensive, effective services to the young people in our community. 000005 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Subiect: Resolution Recognizing Ms. Marsha Litton for Her Contributions Chesterfield County Parks and Recreation Advisory Commission CounW Administrator's Comments: to the COunty Administrator: Board Action R~uested: The Parks and Recreation Department has requested that the Board of Supervisors commend Ms. Marsha Litton for outstanding service to Chesterfield County through representation of the County School Board on the Parks and Recreation Advisory Commission. Summary of information: Ms. Marsha Litton has served on the Parks and Recreation Advisory Commission from January 2000 through December 2003. Ms. Litton served as Chair of the Commission's Future Visions Committee. As of January 2004, she has retired from representation of the School Board on the Commission. During the years that Ms. Litton served, the Commission achieved many outstanding accomplishments including establishment of background checks for volunteers and many other accomplishments as noted in the attached resolution. Preparer: Michael S, Golden Title: Director, Parks and Recreation Attachments: Yes [No RECOGNIZING MS. MARSHA LITTON FOR HER SERVICE ON THE PARKS AND RECREATION ADVISORY COMMISSION WHEREAS, the Chesterfield County Parks and Recreation Advisory Commission was established in 1993 by the Board of Supervisors for the purpose of assessing the recreation needs of the co~nty~ advising the Board of Supervisors and county staff, and making specific recorm~endations on the most equitable use of facilities; and WHEREAS, Ms. Marsha Litton was appointed as a member of the Commission representing the School Board, and since that time has served the citizens of Chesterfield with distinction; and WHEREAS~ Ms. Litton served as Chair of the Future Visions Committee from 2000 through 2003 and regularly resolved issues and brought forth policy recommendations later adopted by the Commission; and WHEREAS, the Commission provided guidance and direction on development of ball field maintenance standards and capital improvements for new facilities, including design of the restroom/concession building at Chalktey Elementary Athletic Complex; and ~EREAS, the Commission set schedules for sports season dates and recommended assignments of facilities to co-sponsored leagues; and WHEREAS, Ms. Litton and the Commission sought public input and guided passage of the Parks and Recreation Master Plan for acquisition and development of new parks and recreation facilities throughout the county; and ~HER~AS, Ms. Litton represented the youth of the county's school population and brought her own expertise and training in the Parks and Recreation field to the decision making process; and WHEREAS, the Commission developed and has created a Recreational Vol'~nteers recognition program, with the first awards ceremonies to be in Spring 2004; and WHEREAS, Ms. Litton has contributed greatly to the Chesterfield co~unity. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 10tn day of March 2004~ publicly recognizes Ms. Marsha Litton, and commends her for her dedicated and outstanding service to the Parks and Recreation Advisory Commission and to the citizens of Chesterfield County. @000@7 BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meetin~ Date: March 10, 2004 item Number: 6. Work Session on County Administrator's Proposed FY2005/2006 Biennial Financial Plan ~O~t¥ ~,m!~[strat0r's C ,0mine.ts: Board Action RequestS: Hold a work session on the County A~inistrator's Proposed FY2005/2006 Bie~ial Financial Plan Sum ar of nf rmation: This time has been set to continue work sessions on the County A~ministrator's Proposed FY2005/2006 Bie~iai Financial Plan. This is the fourth of five budget work sessions. On February 11th, staff presented FY2005 projected revenues and the Community Services Board budget. On February 25th~ staff presented H~an Services and the School Board presented its budget. On March 8tn, staff presented budget presentations for Social Services, Police, the Constitutional Officers, and Fire and Emergency Medical Services. This work session will include a review of the County A~inistrator's Proposed FY2005/2006 Expenditure Budget, in addition to a presentation from Management Services. Presentations from the Co--unity Development Division and the Co--unity Development Block Grant Office are scheduled for March 24th. Preparer: Rebecca T, Dicks0n T~t~e: Director, Budget and Mana~e~,~ 000008 00000~9 0000±0 0000~ >~ 00002.4 0 0 0 0 0 O000~T O000~.$ 00001~ O000gO o ~ 0 0 0 oooog~a 000024 © < 0 o 0 ~~Oo O000g$ 000@~6 (D ;> O000g? O0002D ~ 0 © © b 000033 OOO034 OO003il OOO03? 0OOO28 g 000039 000040 ooo 0 (D O0004g © © 0 0 c~ 0 0 0 o 0 0 ~ c~ 0 OOOO44 OOO045 O0004V 000048 © © O000S~. O000S3 ®! O000aa ~ e.~ 0 00~ O000&8 000066 /7, / O000gV 0000~8 0000~:9 000071. 0 O0 74 00007~ eeee77 Chesterfield County Internal Audit I I t OOOO?8 000030 0 w n~ g8888~ 000088 ~o~oedsul ~!pnv '~u ! 'ue~j ~ossessV 8u !~unooov 0~00~? oooo~a CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meet! ng_D~t_e:__~arch 1 o, 2004 Nomination/Appointment to the Airport Advisory Board County Administrator: Nominate/Appoint a member to serve on the Airport Advisory Board The purpose of the Airport Advisory Board is to advise the Board of Supervisors on those matters pertaining to the Airport, including long-term conceptual planning, the Airport Master Plan and development plans, and flight and Airport safety. The Advisory Board may perform other duties as may be directed by the Board of Supervisors. February 14, 2004 was the expiration date for the term of Fr~cis M. Pitaro, who was appointed by the Board of Supervisors, as the Ex Officio m~er of the Airport Advisory Board. He has been nominated for and he has agreed to serve a new four-year term that will expire February 14, 2008. Under the existing Rules of Procedures, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the rules of p~ocedures are suspended by unanimous vote of the board members present. Nominees are voted on in the order that they are nominated. Preparer: Francis M. Pitaro Title: Director ¢ General Servi~s Attachments: [Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 * . item Number: Meeting Date. ~,~arch 10, 2004 8.A.2. Subiect: Nomination/Appointment to the Committee Bermuda District County Admlmstrato s Comments: County Administrator: on the Future Representing the Board Action Requested: The appointment of F~rs. S&ra~ Eastwood to the Committee on the Future representing the Bermuda District. Summary of information: The purpose of the Committee on the Future, as set down in the county charter, is to act as a continuing conscience for the governing body, address questions far beyond just land use planning, and provide a focused study of an issue challenging the county. The appointees to the Committee on the Future serve at the pleasure of the Board of Supervisors. Mr. King has nominated Mrs. Eastwood to fill a vacancy representing the Bermuda District. Under the existing Rules of Procedures, appointments to boards and committees are nominated at one meeting and appointed at the subsecp~ent meeting unless the rules of procedures are suspended by unanimous vote of the board members present. Nominees are voted on in the order that they are nominated. Preparer: MaryC. Kruse Title: Government Affairs Analyst Attachments: [--~ Yes No 000094 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 10, 2004 item Number: Consideration of the Conversion of the Private Wastewater Pump Station Serving Courthouse Commons Commercial Complex into a Public Station which will also Serve the Cogbiil Property; and Approval of Wastewater Pump Station Agreement with G. H. Cogbill Company and Courthouse Commons Association - County Project Number 04-0063 County Adm~nist. mtor's Comments: ?~;..c~.r~~~ /~,,~/~4~<,~ County Administrator: BoerdAct!qn R~ques~d: Staff recommends that the Board of Supervisors approve the use of a public wastewater pump station; approve the Wastewater Pump Station Agreement; and authorize the County Administrator to execute any necessary documents. ,Summary of informahon, G. H. Cogbill Company has expressed interest in developing the ~Cogbill" property located south of the existing shopping center at the southwest corner of Ironbridge Road and Beach Road. The current Water and Wastewater Facilities Plan depicts this area as a ~No Planned Sewer Service Area~. G. H. Cogbill Company is requesting to use an existing private wastewater pump station located in the Courthouse Commons Commercial Complex. This facility would need to be upgraded to a public facility to accommodate service to both the existing Courthouse Commons Commercial Complex and proposed development by the owner of the ~'Cogbill~ property. Staff has evaluated the developer's request, and finds that it is in accordance with Chapter 18, Section 18-70 of the County Code. Considering the above, staff recommends that the Board approve the Agreement and the use of a public wastewater pump station as requested. Preparer: Craig S. Bryant Attachments: Yes Title: Director of Utilities ~No VICI NI~ S KE TC H CouAhouse Commons Wastewater Pumping Station Upgrade To Pubik Coun~ Project # 04-0063 CoU~house Complex ExisSng Priv~e ~ Pump Sta, Existing CoUAhouse 000098 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date' March 10 2004 ~tem Number Subie t: Authorize the Receipt and Appropriation of Funds in the Amount of $23,250 from the Philip Morris Employee Community Fund for the Purchase of One New Updated Defibrillator County Administ, rator's Comments: County Administrator: Board Action R ,e, auested: Authorize the Fire and EMS Department, Emergency Medical Services, to receive $23,250 in funds from the Philip Morris Employee Community Fund to purchase a new updated defibrillator. Summary of, information; The Board of Supervisors is requested to approve the acceptance and appropriation of $23,250 in funds from the Philip Morris Employee Community Fund, which is a workplace-giving program managed, administered and supported by employees of Philip Morris USA. The purchase of this defibrillator will be used to deliver external cardiac shocks, to pace slow heart rates and to monitor oxygen content in the blood and the amount of carbon dioxide in the patient's lungs. It can also monitor the patient's blood pressure and record a 12-1ead EKG. This is the standard device being used on the fire department's ambulances. Preparer: Steve A. Elswick Title: Fire Chief Attachments: ~-~ Yes No [ # 00003~7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 and ~4anagement Comments: This item requests that the Board authorize the acceptance and appropriation of $23,250 from the Philip Morris Employee Community F~nd to purchase a new defibrillator for the Fire and EMS department. The funds have been received and are available to appropriate. Preparer: Rebecca T. Dickson Title: Dire¢or, Budget and Management 000098 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Set a Public Hearing to Consider Amending the Zoning Ordinance to Allow Single-family Residences as Within the Ettrick Village Com~erciai Areas County Administrator,s Comments: Uses Permitted with Certain Restrictions Core and Matoaca Village Core Village County Administrator: Board Act, ion Requested: Set a public hearing for April 14, 2004, to consider adoption of this Zoning Ordinance amendment. Summary of Information: On February 17, 2004, the Planning Commission held a public hearing and recommended approval of this ordinance amendment. Allowing single-family residences as uses permitted with certain restrictions would further implement the goals and recommendations of the recently adopted Ettrick Village Plan and the Matoaca Village Plan, which encourage the maintenance of the existing mix of uses that identify the Ettrick and Matoaca Village Cores as traditional centers of the surrounding communities. (Please see the attached summary). Preparer:_ Thomas E, Jacobson Title: Director of Planning A:DATA/AGENDN2004/MAR 10IETTRICKVILLAGE/GOK Attachments: Yes ~'~ No OOO099 Draft (amended 2/2/04 Allow sm le-family dwellings m 0 and C Distdc~ as ~ ~mfitled ' ' ' ' ' 'ck V' Co and Ma with cer~m c~ons within the Ettri tinge re maea Vffiage C~ village co ~al areas The recently adopted Matoa~.~ Village Plan, as well as the recently adopted ~ttrick Vii!ace Plan, identify the Matoaca and Ettrick Vilt~ Cores as traditional centers of the surrounding communities, each having a cohesive mix of existing ~sidenfial, civic, rehgious, and co~erciat uses arranged along a mmn street and intersecting streets. ~h Village Corn, and in particular ~e village commercial ama within the Core, ~ssesses a unique character that has evolved over time, reflec~ng the community's economic, social and cutmral heritage, and is defined by the mix of activities that take pl~ there. As a con~uence, in each of these villages, a viable mixed-use environment exists within the Village Core village commercial area, with single-family dwellings interspersed among, and in proxi~ty to, commercial ~velopment and civic uses. This con&tion has existed for well over a hundred years, with no known detriment to the livability of either village. In some instances, existing dwellings within these Village Core village commercial areas were rezoned to commercial classific~ons (often without the property owner's knowledge or consent) through past countywide zoning initiatives, and are now classified by the zoning ordinance as non- conforming uses. This non-conforming status prevents the owners of some single-family dwellings from expanding their residential use (ad~tions of rooms and decks, etc.). Given that the Village Core concept embraces the mix of uses that have evolved over time within the county's villages, single-family dwellings should be allowed as restric~ uses in office and commercial districts within Village Core village commercial areas. The following amendment to the Zoning Ordinance would allow single-family dwellin~ as restricted uses in office and commercial dista'icB within the Matoaca Village Core and Ettrick Village Core village commercial ~as. The restrictions would limit such dwellings to the village commercial area, would pmscfi~ a minimum lot area and width for each dwelling, and would require the minimum setbacks and architectural treatment applicable to new office and commercial development to ens~ compatibility with the existing pattern of development within the area, However, such dwellings would be exempt from other requirements for office and commercial uses, such as ~uired lighting standards, screening of mechanical equipment and buffering. The allowance would pyramid from O-1 to 0-2, and from C-1 through C-5. h should be noted ~m properties Mthin the Matoaca and Ettdck Village Core village commercial areas are currently zoned for a mix of residential, office and commercial uses. These Plans support additional commercial zoning within the Village Corn village commercial m, most likely C-2. The zoning ordinance currently allows single-family dwellings as permitted uses by right in 000~00 commercial districts within the Ettrick Business Core. This amendment would make such dwellings restricted uses, subject to the restrictions noted above and s~cified in the amendment below. This change is recommended to promote consistency of regulation within Village Cores, to ensure that new dwellings have a minimum lot area and lot width consismnt with single-family dwelling standards used throughout the county, to exclude single-family dwellings from having to comply with office md commercial standards such as lighting st~dards, screening of mechanical equipment and buffering, and to promote and enhance the existing pattern of development within the village. Pickett Ay. Village Commerd~ The traditional social and commercial center of a village, comprised of a mix of residential, civic, religious, and commercial uses arranged along a main street and intersecting streets. New development should reinforce the unique ch~acter of the village by preserving and maintaining the villagds existing scale, appearance, form and function. (C-2) 3~omughfare Roads E~rick Village ~d by the Board ~ SupervisOr~ Jan~ 14, 2(:04 Village Commercial The traditional social and commemial center of a village, comprised of a mix of residential, civic, religious, and commercial uses arranged along a main street and intersecting streets. New development should reinforce the unique character of the village by preserving mad maintaining the village's existing scale, appearance, form and function. (C-2) ~toaca Vffiage Core village commerci~ area Ettrick Village Core village commercial area AN ORDINANCE TO AMEND THE CODE OF THE COUNTY QF C~TERFIF-LD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-131 AND 19-144 OF THE ZONING ORDINANCE RELATING TO S~GLE FAMILY DWELLINGS IN O AND C DISTRICTS ~ THE ETTRICK VILLAGE CORE AND MATOACA VgJ~AGE CORE BE 1T ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-131 and 19-144 of the Code qf.t..he Count_ of Chesterfield, t997, as amended, are amemted and re-enacted to read as follows: OIv]s o 6. O- ! SmGnso uoo00FV C P!Sxmcx 000 S~. 19-131. Uses permitted with certain restrictions. The following uses shall be permitted in the O-1 District subject to compliance with the following con~fions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by con~tional use, subject to section 19-13: OOO Single,family dwellings, provi~ that: he dwe. l!ings..am located in the Ettrick Village Core and Matoaca Village Core vi!lage commercial areas. (23 The dwelli~ng..s are located on lots of not !ess than. 7,000 square feet in area and not less than 50 feet in width. Thee dwellings shall be exempt from Division 3, Development R~imments Commercial and Industrial, except for setback requirements,, and except for archimctural tre.at~ent (section 19-611)~ 000 DIVISION 18. C-I CONVENIENCE BUSI SS DISTraCT OOO Sec. 19-144. Permitted uses by right. Within any C-1 District, no buildings, structures or premises shall be used, arranged or designed to be used except for one or more of the following uses: 000 1923(05): 64176.1 Revised 2/2/04 4:05PM 0005.04 ~ ~ Florist shop. ~ ~ Grocery store. ~ L~) Hardware store. (~ ~p,) Nursery schools and child or adult care centers and kindergartens. ~ iq) Offices, ~ ~ Restaurants, not including fast food or carry-out restaurants. ~ ~ Shoe repair shop. ~ ~ Shopping centers. ~ ~) Tailoring and ~ssmaking shops. ~ ~ M~sage clinics. 00 (_wD Underground utility uses when such uses are located in easements or in public road rights-of-way, except as provided in section 19-145(a). (4p) ~_) Video rental and sales store. ooo That this ordinance shall become effective immediately upon adoption, Revised 2/2/04 4:05PM CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Sub Set a Public Hearing to Consider the Appropriation of $1,203,776.11 Refund Received from the Riverside Regional Jail Authority Coun~ Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board of Supervisors set March 24, 2004 for a public hearing to consider the appropriation of the $1,203,776.11 per diem refund received from the Riverside Regional Jail Authority. The refund will be used to offset the expected shortfall in the regional jail budget. Sprnmary of in~ormption: This item requests that the Board of Supervisors set a public hearing to consider the appropriation of $1,203,776.11 received from Riverside Regional Jail Authority (RRJA) as a refund for per diem payments. Last year, the RRJA generated excess funds in the amount of $3,597,071. The RRJA generated excess revenue by selling beds to federal agencies, contracting with the State to hold inmates under the Jail Contract Bed program, and selling beds to member and non-member jurisdictions. The Authority voted to refund, to participating localities, $2,351,585, of which $1,203,776.11 is Chesterfield County's share. Of the funds remaining, $1,000,000 will be deposited into the RRJA expansion fund and $245,486 will be added to the RRJA operating reserve fund to meet bond indenture requirements. Preparer: Rebecca T. Dickson Title: Director, Budget and Management Attachments: [--~ Yes CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Date: March 10, 2004 Summary of lnforrnat!Q_n (Cont}, The average daily population for Chesterfield County at the Regional Jail in FY2001 was 281.4. In FY2002~ the average daily population was 444°6 and in FY2003 the average daily population was 504.7. The average daily population for the current fiscal year, through January, has been 557.4. More arrests and subsequent convictions are two factors contributing to the high populations at both the local and regional jails. If current factors remain constant, the average daily population for the twelve-month period could easily be 567, at a cost of approximately $7,697,500. The current fiscal year budget for per diem payments is $5,500,300. This would cause overspending of more than $2ol million. The refunded $1.2 million will be used to offset the projected overspending. It is uncertain as to whether revenue excesses and refunds will be generated in the future. As the member jurisdictions continue to increase their utilization of beds, federal inmates, Jail Contract Beds, and non-member jurisdictions will continue to be removed to accommodate the needs of the member jurisdictions. It is also unclear what impact state funding will have on future refunds. O0010? CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: March 10, 2004 Item Number: 8.B.3.c. Subiect: Set Public Hearing Date to Consider a Fourth Amendment to the FB0 Services and Lease Agreement with Dominion Aviation Services, Incorporated and a Second Amendment to the Airport Ground Lease County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board set the public hearing date of March 24, 2004 to consider a Fourth Amendment to the existing FBO Services and Lease Agreement with Dominion Aviation Services, Inc. and a Second Amendment to the Airport Ground Lease. Summary of Information: The county entered into a FBO Services and Lease Agreement with Dominion Aviation Services, Inc. in 1991 governing the operation of the Chesterfield County Airport. The Fixed Base Operator, Dominion Aviation, is requesting that the Agreement be amended due to (1) a change in the ownership of Dominion Aviation (buy-out of stock of one stockholder and reconfiguring stock ownership of remaining shareholders), and (2) the financing of the stock buy-out and the refinancing of Dominion's existing corporate aviation hangar by the fuel supplier at the Airport, Eastern Aviation Fuels of North Carolina, Inc. and SunTrust Bank. The refinancing of the aviation hangar will also require an amendment to the existing Airport Ground Lease and the County's consent to a deed of trust between Dominion and SunTrust. Under Virginia law, a lease of county property, or any amendment to an existing lease, can only be approved by the Board after holding a public hearing. Staff recommends that the public hearing be set for the Board's March 24, 2004 meeting to consider approving the Fourth Amenclment to the FBO Agreement, approving an amendment to the Ground Lease and consenting to Dominion Aviation's financing. Preparer: Francis M. Pitaro Attachments: ~ Yes Title: Director, Department of General Services 0425(23):64626.1 No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Date, March 10, 2004 Rem Number, 8.B.4. Sub[OCt: Rec~aest to Quitclaim a Portion of a Sixteen-Foot Water Easement Across the Property of Harbourside Centre, LLC Coun~ Administrator's Comments, County Administrator:. . . ~ardActmonR~uested, Authorize the Chairman of the Board of Supervisors and the County A~inistrator to execute a quitclaim deed to vacate a portion of a 16' water easement across the property of Harbourside Centre, LLC. Summary of Information: Harbourside Centre, LLC has requested the quitclaim of a portion of a 16' water easement across its property as shown on the attached plat. Staff has reviewed the request and recommends approval. ,District: Matoaca Preparer: John W. Harmon Title: Right of Way Manage.._r Attachments: Ycs [~No O00 OS VICINITY SKETCH REQUEST TO QUITCLAIM PORTIONS OF A 16' SEWER EASEMENT ACROSS THE PROPERTY OF HARBOURSIDE CENTRE LLC m CT Chesterfield Coun~ Depad~ment of Uf:i~ies ! CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetln Date. March 10, 2004 ~tem Number. Request Permission for a Privacy Fence to Encroach Within a Ten- Foot Eas~ent Across Lot 27, Ashley Forest, Section C Administrator. ~ County ; ' Board Acflon Req~uested; Grant Richard W. and Amy H. Sperber, permission for a privacy fence to encroach within a 10' easement across Lot 27, Ashley Forest, Section C, subject to the execution of a license agreement. Summary 9f informa 10,n., Richard W. and Amy H. Sperber have requested permission for a privacy fence to encroach within a 10' easement across Lot 27, Ashley Forest, Section C. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Ri,qht of WaY Manaqe~r Attachments: No "VlClNl~ SKETCH REQL~ST PEaS]ION' FOR A PRIVACY FENCE TO ENCROACH WITI~N A TEN FOOT EASEME~N"r ACROSS LOT 27, ASHLEY FO~T, SECTION C ! t ? tl CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meefin Date: March,!0~ 2004 ........ Item ,Number: Acceptance of Parcels of Land Along the East Right of Way Line of Otterda!e Road from Stephen R. Hayes and Albertine M. Hayes Co,untv Administ ,,ator s Comments: Coun~ Administrator: Board Acfio~Re~uested: Accept the conveyance of two parcels of land containing a total of 0.126 acres along the east right of way line of Otterdale Road (State Route 667) from Stephen R. Hayes and Albertine M. Hayes, and authorize the County A~inistrator to execute the deed. Summary of ~!~formation: This dedication is for Magnolia Green Subdivision. Approval is recommended. District:: Matoaca Preparer: John W. Harmon Title: Right of Way Manager Attachments: [No VICINITY SKETCH ACCEPTANCE OF PARCELS OF LAND ALONG THE EAST I:LIG~ OF WAY LINE OF OTTERDALE ROAD FROM STEPHEN tL HAYES AND ALBERTINE M, HAYES County DeparTment of Utilitie~ VAP. FIDTH L TH~$ SURVEY I$ BASED ON A CURRENT FIELD SURVEY, THIS ~VEY WAS PREPARED ~7HOUT THE BENEFIT OF MAY NOr 8E .~0~1. ALL ~PRO~.MENT$ Nor SHO~ ON ~$ PLA~, PLAT '$HOFI~ 2 PARCELS OF ~D 2~2 ~ D~DICA~D, ~?ALI~ O.f~ LYI~ ~ OP ?H~ C~~ OP 0~~ ROAD ~D A VARI~ ~I~H V~ E~P~ AND ACROS$ ?H~ P~OP~Y OP $~ffPHffff ~ AND ALBff~IN~ ~ HAYES 655.58 ~AL£: 1" = 5,0' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Item Number: 8.B.6.b. ~ Acceptance of Parcels of Land from Chesterfield Alternatives, Incorporated County Administrator's Commen $, ~ ~'~ r ~;~,v~,.~?4 ~J / ~ ~, County Administrator: Boa;~Actmn R~ue~ed: Accept the conveyance of two parcels of land containing a total of 5.1 acres from Chesterfield Alternatives, Inc., and authorize the County A~ministrator to execute the deed. Summary of ,!nformation: On April 9, 2003 the Board of Supervisors approved the conveyance of 5.1 acres on Chester Road to Chesterfield Alternatives, Inc. ("CAI"). CAI was to construct a 7800 square foot building for use by the Community Services Board. It has since been determined that the County will finance the construction of the building so CAI is deeding the property back. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Ri.qht of Way Mana.qe? Attachments: Yes [~ No # VICINI~ SKETCH ACCEPT~CE OF PARCE~ OF LAND FROM CHESTERFIELD ALTERNATIYES ~C f¢he$'i:c~rfietd County Department of Utilities T I M M 0 N $ G R 0 U P .-"~,'~'. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meetin Date: ~arch 10, 2004 Item Number: 8.B.7. Award a Contract to NORESCO for Energy Audit Services in Specified County and School Facilities in the Amount of $110,000 County Administrator: Bga[d.ACti0nR~uested: Authorize the County Administrator to Execute a Contract with NORESCO in the Amount of $i10,000 for the Completion of Energy Audits on County and School Buildings. Summa~ofi~ormation: NORESCO was selected as the energy services company for this project out of twelve (12) proposals received in the summer of 2003. The scope of the project includes both the determination of energy conservation measures (ECMs) through facility audits, and the implementation of measures to achieve these reductions in energy use and cost. Should the ECMs be implemented (a separate contract), the cost of these audits will be rolled into and paid for with the financing of the implementation contract. Preparer: Francis M. Pitaro Title: Director of General Services Attachments: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 $~ Continued: Chesterfield County currently spends approximately $12 million annually in utility bills for electricity and natural gas. Many buildings and energy systems are in excess of 20 years old and inefficient by today's standards. In taking a proactive stance, the County is considering the option of entering into an performance contract agreement that allows facility improvements to be financed, over time, through avoided energy costs. Performance contracting is a delivery method ideally suited for the upgrade of building' energy systems. The costs of the upgrades (lighting, HYAC, building controls etc.) are financed with the avoided energy expenditures resulting from improved system efficiencies. A percentage of funds that are currently being paid to the utility (electric, gas, water) will be available to pay for the system upgrades. Throughout the process, energy budgets remain fixed at current levels. Going forward, however, both the energy and the upgrades will be paid for from the existing budget. NORESCO was selected as the ESCO (Energy Services Company) for this project based on its broad experience with performance contracting in the energy services industry. The schedule for implementation of the Energy Se~¢ices Agreement proceeds in phases. That is, implementation stage of the first phase proceeds as the audit stage of the second phase gets underway. It is expected that it will take 4-5 phases to complete the energy upgrades in Chesterfield. Each phase may take 9-12 months to audit and implement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: March 10, 2004 Bud.qet and, ~anaaement comments: This item requests award of a contract in the amount of $110,000 (split $74,000 County~ $36,000 Schools) to NORESCO for energy audit se~ices for county buildings and infrastructure. Subsequent to contract award, an audit of ener~ syst~ will be conducted for each building included in the first phase for energy savings ~nd potential improvements. Upon completion of the audit~ recommendations will be made by NORESCO for energy system improvements (i.e. lighting replacement, replacement HVAC unit, conversion of water heater to gas, etc.). After review of the annual cash outlay required for each improvement, the County has the option of entering into a performance contract to implement the energy infrastructure improvements that are chosen. This contract would also re,dire the Board's approval for award. No additional funding will be required as the cost of the improvements will be paid for out of reduced energy bills (or energy cost savings). Preparer: Rebecca T. Dickson Title: Director, Budget and Management Buildings seleCted by General Services Staff: Administration-Five Story Administration-Three Story Central Library Ctover Hill Library Cou~lew Etuil~fing Enon Library Ettrick Library Fire A~mtn~atra~ion LSAT. Poilee lauilding-Two Story Police Building - One Story Print Shop Rogers Buildtng-MHMR Vehicle Maintenance Virginia Extension Wagner Building Buildings Selected by CCPS Staff: Monacan High School Fa~ling Creek Middle School Watkins Elementary SQUARE FEET 77,000 21 ,$00 43,000 15,100 144,000 3,000 79,000 4,100 17,400 8,140 16,360 28,800 3,500 50,500 26,470 4,200 55,700 644,970 211,428 111,E~,8 74,553 397,529 Total SF 1,042,499 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Item Number: 8.B.8. Conveyance of an Easement to Columbia Gas of Virginia, Inco~orated County Adm!ntst~ptor's Comments: County Administrator: Boa~Acflon~R~uested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Columbia Gas of Virginia, Inc. for the Mental Health Building Project. Summary, of information: In 1991, Columbia Gas of Virginia relocated a gas line for the construction of the new Mental Health Building subject to the county conveying an easement for the relocated line. That easement was never granted. District: Dale Preparer: John W. Harmon Title: Right of Way Manager Attachments: Yes ~ No ViCINiTY SKETCH CONVEYANCE OF AN EASEMENT TO COLUMBIA GAS OF V~RGINIA tNC Cheste~Nd County Depa'tmem of ua~es PJght Of Way Off~ 1. EVERGREEN ARBOR PL ' Tox ID g720 LUcY COR~ D.B. 2r J5 P~, 781 ~ C~UMBIA GAS OF WR~NIA, lNG ~~'  . f07-~-79~8~5 ~ ~N~RING ~ ' 15' ~ GAS ~PEUNE EA~ENT D~ DIE~ICT A~O~ CHES~RELD ~N~ _ ~/29/03~ TO~ CAt 200' 38~9~2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 item Number: Subiect: cppn~y Admini~rator's Comments: Resolution Recognizing Mr. David W. Zuck Upon His Retirement County Administrator: Board Action R~uested: Adoption of attached Resolution. ~ummar¥ of Information: Staff requests the Board adopt the attached resolution recognizing Mr, David W, Zuck for 32 years of service to the Chesterfield County Utilities Department. Pmparer: Craig S. Bryant Tit~e: Director of Utilities Attachments: Yes [-~ No R~COGNIZING MR. DAVID W. ZUCK UPON HIS RETIREMENT ~EREAS~ Mr. David W. Zuck began his career with Chesterfield County as a Water Plant Operator Trainee in the Utilities Department on March 15, 1972, and through hard work and dedication, progressed from this position to his current position as Principal Plant Operator; and WHEREAS, Chesterfield County has been extremely fortunate that Zuck has devoted thirty-two years of outstanding service to the citizens of Chesterfield County; and ~EREAS, through his significant knowledge and expertise as a drinking water professional and as a member of the operations te~ at the Addison-Evans Water Facility, Mr. Zuck has continually provided the highest quality drinking water to utility customers in Chesterfield County~ and through his efforts contributed to the facility's exemplary compliance record with drinking water standards; and ~EREAS, Mr. Zuck, a gifted and talented artist~ has demonstrated his generosity, caring attitude, and support of Chesterfield County government by freely sharing his paintings for display in various county offices; and ~EREAS, Mr. Zuck has been a loyal, supportive and well-liked colleague who will be missed by his co-workers. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Mr. David W. Zuck for his outstanding contributions, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service, congratulations upon his retirement, and best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Subiect: Transfer $2,800 from the Dale District Improvement Fund to the Chesterfield County School Board to Purchase a Pitching Machine and Portable Sports Cage for Meadowbrook High School Coun~ Admin!~,trator's Comments: County Administrator: Board Action Requested: Transfer $2,800 from the Dale District Improvement Fund to the Chesterfield County School Board to purchase a pitching machine and portable sports cage for Meadowbrook High School. Summary of information: Supervisor Miller requests that $2,800 from the Dale District Improvement Fund be transferred to the Chesterfield County School Board to purchase baseball equipment for Meadowbrook High School. This request originally came from the Mead©wbrook High School baseball te~ requesting a donation from the County to purchase a pitching machine and a portable sports cage for Meadowbrook High School. The County is legally permitted to give public funds to the School Board to purchase capital equipment to be used by the School Board for school recreational programs. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 0425:64516.1 Attachments: Yes [~ No DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the appliCant (person or organization)making this funding request ? If an organization is the applicant, what is the nature and purpose of the organization? (AIso attach organization's most recent a~icles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? ?oo Describe in detail the funding request and how the money, if approved, will be spent. is any County Department involved in the project, event or program for which you are seeking funds? if this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 Page 2 tf applicant is an organization, answer the following: ls the organization a corporation? ts the organization non-profit? Is the organization tax-exempt? Yes No Yes ,../ No Yes J' No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of the organization, SignatUr~ ' ~~ Title {if signing on behalf of an organization} Date 0407:23380, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin Date: March 10, 2004 item Numbe. 8,B.10.b. Subiect: Transfer $20,000 from the Midlothian District Improvement Fund to the Parks and Recreation Department to Construct a Walkway from the Pedestrian Tunnel Under Woo!ridge Road to the Mid-Lothian Coal Mines Park Main Trail County Adm, ini$,trator's Commen~: County Administrator: Board Action Requested: Transfer $20,000 from the Midlothian District Improvement Fund to the Parks and Recreation Department to construct a walkway from the pedestrian tunnel under Woolridge Road to the Mid-Lothian Coal Mines Park main trail. Summary of In, formation: Supervisor Barber has requested the Board transfer $20,000 from the Mid!othian District Improvement Fund to the Parks and Recreation Department to construct a walkway from the pedestrian tunnel under Woolridge Road to the Mid-Lothian Coal Mines Park main trail. The walkway would be constructed on County property. This request originally came from the Mid-Lothian Coal Mines and Railroad Foundation. The Board is authorized to transfer funds to the Parks and Recreation Department to make capital improvements to County property, which will be used by the general public. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Title: Director, Budget and Management 0425:64514.1 Attachments: Yes [-~ No DISTRICT iMPROVEMENT FUNDS APPLICATION This"~a~P'~PliCaflon must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District ~mprovement Funds, to private persons or ocganizations and these restrictions may preclude the County's Board of Supervisors from even considering your request, What is the name of the applicant {person or organization) making this funding request? Mid-Lothian Mines and Railroad Foundation If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) Preservation of the Grove Shaft site and education about coat mining in Chesterfield County. What is the amount of funding you are seeking? 820,000 Describe in detail the funding request and how the money, if approved, will be spent. Construction of a walkway from the p~destrian tunnel under WooMdge Road to the Mid-Lothian Mines Park main trail Is any County Department involved in the project, event or program for which you are seeking funds? Parks and Recreation tf this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? NA 0407:23380.t Page 2 If applicant is an organization, answer the following: Is the organization a corporation? ~s the organization non-profit? is the organization tax-exempt? What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Yes ¥ No Yes __¥_ No Yes ~ ..... No Thomas F. Garner Jr. Chairman, Mid-Lothian Mines 19 Dahloaren Road Richmond, VA 23233-6103 (804) 784-4277(phone and fax) Lfgarner@comcast,net Signature of applicant, if you are signing on behalf of an organization you must be the pres[dent, vice-pre~ent, chairman/director or Signature ~i kJ Chairman, i~id-Lothian i~lines Foundation Title (if signing on behalf of an organization) Thomas F. Garner, Jr. Printed Name February 17, 2004 Date 0407:23380.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Transfer $656 from Matoaca District Improvement Funds to the Parks and Recreation Department to Purchase a Scoreboard Control Panel and Storage Case for Bailey Bridge Middle School County Administrator: __ Board Action Re,,q, qested: Transfer $656 from Matoaca District Improvement Funds to the Parks and Recreation Department to purchase a scoreboard control panel and storage case for Bailey Bridge Middle School. Summary of information: Supervisor Humphrey has requested the Board to transfer $656 in Matoaca District Improvement Funds to the Parks and Recreation Department to purchase a scoreboard control panel and a storage case for the control panel, which will be used at Bailey Bridge Middle School. This request was originally made by the Chesterfield Girls Basketball League, which uses the Bailey Bridge Middle School g~asium. The Board is not authorized to give public funds to organizations like the League. The Board can, however, transfer funds to the Department of Parks and Recreation to purchase a scoreboard to be used at Bailey Bridge Middle School since it is a capital improvement to County property. The scoreboard will be owned by the Parks and Recreation Department. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Attachments: Yes ~ No Title: Director, Budget & Management 0425:645!5.1 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? o 3 If an organization is the applicant, what is the nature and purpose of the organization? (Aisc attach organization's most recent articles of incorporation and/or bylaws to application. ) ,~, What is the amount of funding you are seeking? Describe in detail the funding request and how the m,oney, if approved,.wi, be spent. Is any County Department involved in the project, event or program for which you are seeking funds? tf this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380. Page 2 If applicant is an organization, answer the following: Is'the organization a corporation? Yes ls the organization non-profit? Yes ts the organization tax-exempt? Yes __ No No No What is the address of the applicant making this funding request? What is the telePhone number, fax number. e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. f'~, '?; -. ~ ~'"! .7'7 l'i,~ Signature Title (if signing on behalf of an organization) Printed Name 0407:23380.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Developer Water and Sewer Contracts Coun~ Administrator: The Board of Supervisors has authorized the County A~ministrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summ~rv of ! formatio The following water and Administrator: sewer contracts were executed by the County Contract Number: Project Name: 99-0299 4210 Cresthiil Road - Sewer Improvements Developer: Contractor: Contract Amount: James E, Mann and Betty B, Mann Couch Construction Company, Incorporated Wastewater Improvements - $19,000.00 District: Bermuda Preparer: Craig,,,SL Bryant Title: Director of Utilities Attachments: Yes No Agenda Item March 10, 2004 Page 2 Contract Nua~ber: Project Name: Developer: Contractor: Contract Amount: District: 02-0177 Enclave at The Green Edward Rose Development Company, LLC Castle Equipment Corporation Water Improvements - Wastewater Improvements - Midlothian $208,380.00 (Private) Contract N~er: Project Name: Developer: Contractor: Contract Amount: District: 02-0236 Sto J~es Woods - Section M ASC Land Corporation R.M.C. Contractors, Incorporated Water Improvements - Wastewater Improvements - Matoaca $100,495.00 $154,790.00 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 02-0286 Amberteigh - Section 2 Amberleigh, LLC Lyttle Utilities, Incorporated Water Improvements - Wastewater Improvements - Clover Hill $70,218.00 $76,432.00 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 02-0458 Belvedere Apartments - Phase II Belvedere Properties, LLC Castle Equipment Corporation Water Improvements - Wastewater Improvements - Midlothian $324,685.00 (Private) Agenda Item March 10, 2004 Page 3 Contract Nurmber: Project Name: Developer: Contractor: Contract Amount: District: 02-0465 Walnut Grove - Section 1 Oakbridge Corporation Coastal Utilities, Incorporated Water Improvements - Wastewater Improvements - Clover Hill $238,551.60 $324,389.02 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 03-0077 Sawyer Property Sewer Line Extension ASC Land Corporation R.M.C. Contractors, incorporated Wastewater Improvements - Midlothian $82,615.00 Contract Number: Project Name: Developer: Contractor: Contract ~ount: District: 03-0140 Harbourside Center ~ Mockingbird & Harbourside Harbourside Centre, LLC G. C. Best, Inc. Water Improvements - Wastewater Improvements - Matoaca $69,054.00 $42,740.00 CHESTERFIELD COUNTY  BOARD OF SUPERVISORS Page AGENDA Meeting Date: March 10, 2004 Item Number: Subject:_ Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Fund, and Lease Purchases C~unW Adminis~retor's Comments: County Administrator: ~l ~. ~ Board Action Requested: Summary of,!nformafi on: Preparer: Lane B. Ramsev Title: County Administrator A~c~.~: l Yes ~ ~o BOARD MEETING DATE 07mtm3 1 t/25/03 11/25/03 11/25/03 11/25/03 11/25/03 11/25/03 11/25/03 CHESTERFIELD COUNTY GENERAL FUND BALANCE March 10, 2004 DESCRIPTION F'/2004 Budgeted Beginning Fund Balance Designate excess revenue (County) for non-recurring items in FY2005 Designate excess expenditures (County) for non-recurring items in FY2005 Designate excess expenditures (Schools) for non-.recuning items in FY2005 Designate excess expenditures (Schools) for non-recurring items in FY2004 FY03 Results of Operations - Police fbr use in FY2004 FY03 Results of Operations - Fire for use in FY2004 FY2004 FY03 Results of Operations - MH/MR/SA for use in FY2004 FY03 Results of Operations - Projected CSA Shortfall fbr use in FY2004 AMOUNT (102,908) (3,t33,048) (456,699) (349,922) (lOO,0OO) (loo,oo0) 0oo,ooo) (43,000) (156,000) BALANCE $42,264,186 $42,161,278 $39,028,230 $38,678,308 $38,221,609 $38,121,609 $38,021,609 $37,921,609 $37,878,609 $37,722,609 000 Board Meeting Date CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT March 10, 2004 Descri~t/[LOR~. FOR FISCAL YEAR 2002 BEGINNING JULY 1, 2001 444/200t FY02 Budgeted Add/tion 4/442001 FY02 Capital Projects 7/25/2001 County's Master Plan Update 9/26/2001 Video equipment for Circuit and General District Courts t0/2442001 3(5 West Corridor Plan 11/14/2001 Building Improvements (County Administration) 11/t4/2001 Security Enhancements (MH/MR and County Administratio~a) 2/27/2002 Consultant study to develop revitatizatio~g development strategy for the Cloverleaf Mall Area 4424/2002 Settlement of the Route l 0 widening condenmation lawsuit with Heritage Chevrolet 4/2442002 Government Center Parkway Project - partial funding ($1.25 million project) FOR FISCAL YEAR 2003 BEGINNING JULY 1~ 2002 44 t 0/2002 FY03 Budgeted Addition 4410/2002 FY03 Capital Projects 8/28/2002 Purchase land for athletic facilities at Spring Run Elementary School, closing costs, and environmental assessment FOR FISCAL YF~R 2004 BEGINNING JULY 1, 2003 449/2003 FY04 Budgeted Addition 4/9/2003 FY04 Capital Projects 7/23/2003 National search for a developer to revitalize the Cloverleaf Mall area t0/8/2003 Debris pick-up program due to Hurricane Isabelte ArBount 8,800,000 (7,579,700) (85,000) (90,000) (70,000) (170,000) (107,000) (50,000) (250,000) (75,000) 8,600,000 (7,277,800) (140,000) 9,354,000 (8,559,300) (44,00O) (1,000~000) Balance 9,988.012 2~408,312 2,323,312 2,233,312 2, t63,312 1,993,312 1.886,312 1,836,312 1,586,312 1,511,312 t 0,11 t,312 2,833,512 2,693,5t2 12,047,512 3,488,212 3,444,212 2,444,212 0005L43 Prepared by Accounting Department February 29, 2004 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began 04/99 06/99 1/01 03/01 04/01 11/00 09/01 03/03 APPROVED AND EXECUTED Description Public Facility Lease - Juvenile Courts Project School Copier Lease gl - Manchester High School Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Telephone System Upgrade School Copier Lease #2 - Manchester High School School Copier Lease #3 - Chester Middle School School Server Lease Certificates of Part/cipation - Building Construction, Expansion and Renovation TOTAL APPROVED AND EXECUTED Original Amount $16,100,000 43,587 13,725,000 t,222,411 20,268 20,268 278,372 6,100,000 Date Ends 11/19 05104 11/21 03/05 03/06 09/05 07/05 11/23 Outstanding Balance 02/29/04 $12,880,000 2,617 11,885,000 200,413 9,620 7,482 113,886 6,100,000 PENDING EXECUTION Description Certificates of Participation- Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Approved Amount $44,560,000 00014S CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Chesterfield County Growth Analysis Report ~ount¥ Admin!st[ator's Comments: County Administrator: Board Actip~ Requested: Summary of Information: This is the final report of the Chesterfield County Growth Analysis project, initiated by the Board of Supervisors in April 2001. The report provides additional material to supplement the Growth Analysis project initial findings presented to the Board in September 2003. Known as the "Growth Phasing Analysis" during the course of its development, the Growth /Unalysis Project is made up of three components: I) the Archived Case Zoning System, 2) the Development Potential Database and 3) the Growth Phasing Model. Important report findings include: How and where Chesterfield will grow What facilities will be needed to serve that growth How much those facilities will cost How growth patterns affect the cost of public facilities Preparer: Thomas E. Jacobson Attachments: Title: Director of Planning C:DATA/AGENDA/2004/MAR10/GROWTH REPORT/LAR$ON/GOK ~]No Executive Summary Chestedield County Growth Analysis The magnitude of growth in Chesterfield County, and the county's ability to effectively plan and provide related public services have b~n the focus of con~rn for many yeares, in February 2001, the Chesterfield County Board of Supervisors, the Planning Commission and county staff held a one-day retreat to discuss the impacts of growth and ways to effectively guide it. Of principal co~ern was the need to assess how much growth could take place based on adopted plans, and proje~ing the cost of building public facilities to serve that growth. In order to answer these questions, in Apdl 2001, the Bard authorized the Chesterfield County Growth Analysis. The principal question that ddves the Growth Analysis project is: By following the recommendations of the comprehensive plan, how will the county grow and how much will the public facilities needed to serve that growth cost? As a result of the Growth Analysis project, for the first time, there is an answer to that question, along with i~rtant information about how growth will affect the county. Important project findings include: How and where Chesterfield will grow What facilities wilt be needed to serve that growth How mu~ those facilities wilt cost How growth patterns affect the cost of public facilities Key Growth Analysis Findings 1. Under The Comprehensive Plan, the County Wil~ More Than Double in Dwellings and Quadruple In Bus,ness Space By Plan Build-Out Chestedietd County had approximately 102,000 dwellings on December 31, 2001. As the county develops, the number of dwellings will more than double, with about 215,800 households at build-out,* if the county achieves its economic development goals, the amount of business space will more than quadruple, from 61.5 million square feet of non-residential development to almost 250 mitlion square feet by build-out. 2. Significant New Growth Will Be Guided By Zoning Already in Place There is a significant amount of vacant and "underutilized" land in Chesterfield County zoned for a more intensive use. This existing zoning offers significant growth potential, especially for residential development, if the existing vacant or underutilized land that is already zoned for residential growth develops to build-out, there are over 50,000 additional dwetling units that could potentially be built, even with no additional rezoning. 3. Facilities Have Not Always Kept Up With Growth While some types of public facilities in the county have kept pace with growth, there are others that have not kept up with growth in population and changing demographic m needs, Additionally, some facil~ies are skewed in their geographic distribution. In other words, while the county may have e~ugh total faciti~es in some categories, they are not necessarily where they are needed. ~n order to me~ existing facility level of service standards, the county would need to ~end $1.15 billion on roads and $~ million on all ot~r facil~ies to fill the "gap" that existed as of ~cember 2001. Faclllty Costs at Plan Buil~ut Are More Than $ 5~7 Billion, Moat of Which is Road Costs If the county's public facilities level of service standards remain the same, the capital cost to serve new build-out development will be $5,721,000,~. Because more than 55 percent of this is road costs, road construction costs are the pdrnary influencing factor in this analysis. In Anal~ing The Cost of Facilities, How the County Serves Its Citizens is More Imp~nt Than Where Those Citizens Are Located The Growth Analysis determined that public facilities in Chesterfield County are not evenly distributed, and future facility locations will in part be based on the tocation of exi~ng facilities. The analysis ai~ concluded that current level of service standards sometimes forced facility additions where no geographic element required them. Level of Service Standards For Facilities Have A Greater Influence On Total Cost Than ~ The Pattern Of Development The Growth Analysis found that facit~y service levels and facility "gap" costs will have a greater influence on the total cost of facilities than does the future distribution of grovC, h. When looking at the geographic distribution of facilities costs, the cost of roads (55 percent of total facilities costs) is the overwhelming factor. With The Exception of Roads, the County's Financial Policies Can Support The Future Cost of Facilities Analysis of the county's policies that establish pay as you go funding levels and targeted debt ratios, combined with revenues from growth pay for growth philosophies such as cash proffers indicates the facility needs identified in the county's Public Facilities Plan, excluding roads, can be addressed through 2022. Following ~e Comprehensive Plan Can Help Minimize Future Road Costs The "gap" cost for roads was more than 1.15 biition dollars as of December 2001, all of which would need to come from public sources. The public build-out cost for roads is projected at 1.t billion dollars to serve 113,800 more residential units and 187,437,000 square feet of business uses, By following the plan, future public road costs are less than what is needed to cover the gap, and future roads serve more units and business square footage than what currently exists in the county. For the purpose ¢ the Growth Al~lysis, ~ild-o~t ~S a m~m de'~t so~edo ~ Ch~¢~ C~nty ~ ~ curet z~i~ ~ t~ r~~s of ~e ~ la~ use Can, U~r ~e ourr~ rate of deviant, ~d-o~ ~ t~e a~ least ~ ~ m~ y~m. 2/2~04 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA" Page 1 of 1 Resolution Recognizing the Richmond Indoor Sports Experience County Administrator: Board Action Requested: Mr. Warren requested that the following resolution be adopted. ~u, mmar¥,, ,, of information:. This resolution recognizes the Richmond Indoor Sports Experience for being committed to giving the community a myriad of indoor athletic and recreational opportunities. Mr. Joey Robinson, President and Owner, Ms. Stefanie Robinson, Owner, Mr. Neil Carns, CFO and Owner, Mr. Philip Wilson, Baseball Director and Owner, and Ms. Linda Wilson, Facility M~nager and Owner will be in attendance to receive the resolution. Preparer: Donald J. Kappel Title: Director Public Affairs Attachments: Yes [~No # RECOGNIZING RICHMOND INDOOR SPORTS EXPERIENCE FOR PROVIDING OUTSTA~DING RECREATI©NAL OPPORT~ITIES IN CHESTERFIELD COUntY ~EREAS~ Chesterfield Cowry is courted to being a great place to raise a fa~ly; and ~EREAS; one measure of a community's quality of life is the extent to which it provides athletic and recreational opportunities; and WHEREAS, four families have founded RISE, Richmond Indoor Sports Experience, located in Chesterfield County; and ~EREAS, RISE is a multi-million dollar facility that opened on January 29, 2004; and ~EREkS, RISE is dedicated to being one of the best indoor sports facilities in the country~ with programs that include soccer, baseball, Lacrosse~ field hockey and more; and WHEREAS, RISE offers a clean, safe, f~ily-oriented environment; and WHEREAS, the many programs offered by RISE provide people of all ages with opportunities for fun and fitness; and WHEREAS~ this business venture has also provided residents of Chesterfield County and the region with employment opportunities; and WHEREAS, on behalf of all Chesterfield County residents, this Board of Supervisors welcomes Richmond Indoor Sports Experience to Chesterfield County. NOW, ~EREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 10~n day of March 2004, publicly recognizes RISE, Richmond Indoor Sports Experience, congratulates the owners and operators on their opening, and extends best wishes for success in this business venture, which provides Chesterfield County and the region with outstanding opportunities for fun and fitness. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 ~ Public Hearing to Consider Amendments to the Water and Sewers Ordinance Relative to Connection Fees where Projects are Funded by Federal Community Development Block Grant Program Cgprn, ty Administrator's Comments: / ~c~,.~~-- County Administrator: Staff recommends the Board approve an amendment to the Water and Sewers Ordinance relative to connection fees where projects are funded by Federal Community Development Block Grant Program. Summary of Inf0rrnatlon. Recently, staff has been working with the Community Development Block Grant Office (CDBG) evaluating the use of Block Grant Funds to finance the extension of utilities to existing areas on wells and/or septic tanks. CDBG has been advised by HUD that cormection fees cannot be charged to existing homeowners where Block Grant Funds are used to pay for the extension of public utilities to serve their residence. Section 18-22 of the County Code currently allows for a 90% reduction of the connection fees on CDBG projects which reflected HUD requirements at the time the ordinance was adopted. However, since HUD requirements have changed~ the ordinance needs to be amended to reflect HUD's latest requirements (see attached). Staff is recommending that this amendment be approved. Preparer: Craig S. Bryant Title: Attachments: Yes [~ No Director of Utilities # O001S'l CHESTERFIELD COUN~ BOARD OF SUPERVISORS AGENDA Page 2 of 2 Nleeting Date: March 10, 2004 Budget and Manaqement Comments;, This agenda item is to hold a public hearing to re.est that the Board of Supervisors approve an amendment to the Water and Sewers Ordinance relative to co~ection fees where projects are funded by federal funds from the Coramunity Development Block Grant. The current ordinance reflects the HUD re~lirement that 90% of connection fees be waived for existing homeowners where Block Grant funds are used to pay for the extension of public utilities. Since HUD requirements have changed, this item requests that the Board approve a corresponding change to the ordinance, which would waive all fees in this circumstance (100%). The financial impact to the county and to the Utility Department is expected to be minimal. Preparer: Rebecca T. Dickson Title: Director, Budget and Management AN ORDNANCE TO AMEND THE CODE OF THE COUrNTY OF CHES~R~, 1997, AS AME~ED, BY AMF2qDING ~ ~-ENACT~G SECTION 18-22 ~AT~G TO CONNECTION ~S BE IT O~AINED by the Board of Supervisors of Chesterfield County: (1) ~ Section 18-22 of the Code o[ ~, County. of Chesterfield, 1997, as amended, amended and re-enacted to read as follows: S~. 18-22. Connection fees. is 000 (g) When Se board of supervisors ap~ves a utility extension that is ig:who!e orin _~.m_ ~.g by the Federal Community Development Block Grant Progg'arn, the board of supervisors may ~ ~ conn~tion fees for property h~at on which an existing residenc_e i~,!~ated .and which is served by the extension ~at h ...... ~,,:_~,~ ,,,,~,,,:a~.~..: ..... : ........ ~' for customers who apply for service within 30 days after the extension is completed. 000 (2) That this ordinance shall become effective immediately upon adoption. 0 P, O, Box 85333 Richmo~d~ virg in ia Code ~Scrip¢% TAKF NOT/CETAK'R N©TICR Tb~AT THR R©A~r~D O 2 O0 X 230~ ATTACH H~RE Media General Operations, Publisher of THE RICHMOND T~ES-DISPATCH Twh~S is to certify that the attached TAKf~ N©T[CWI'AKF, N©T'fCf as published by RiChmOnd Times-Dispatch, Inc. in the City of RichmOnd, State of Virginia, on the foil°wing dates: 02/25/2004 03/03/2004 The first insertion being given Newspaper reference: Sworn to and subscribed before State of Virginia CAy of Richmond IVly Commission expires 1664978 Su 01>/25120{)4 THiS iS NOT A BILL, PLEASE PAY FROM iNVOICE. THANK YOU CH ESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: March 10, 2004 Item Number: 16.B. Public Hearing to Consider an Ordinance Establishing an Auxiliary Police Force Board Action R~uested: The Board is requested to hold a public hearing to consider adopting an ordinance establishing an auxiliary police force. Summarv of information: The County operates a Special Police Unit under the auspices of the Police Department. The approximately 25 members of the Special Police Unit are currently appointed under Virqinia Code § 15.2-1737. However, the 2003 General Assembly amended this Code Section, and all appointments made under § 15.2-1737 will be void as of September 15, 2004. The Police Department highly values the contribution of the special police to the County and the public safety of our citizens and wishes to continue a similar program in the future. This amendment to the Code of Virqinia allows for two options. One option is to form an auxiliary police force. The second option would be to have the members appointed as special conservators of the peace. The Police Department conducted a careful study of the requirements, advantages, and disadvantages of forming either an auxiliary police force or a special conservator of the peace unit. The Police Department concluded that the auxiliary police force option would best accomplish the law-enforcement tasks required of these appointees. The members of the auxiliary police force would meet all basic Department of Criminal Justice Services training requirements for law-enforcement officers Preparer: Cot. Carl R. Baker Attachments: Yes ~ No Title: Chief of Police 1323: 64482.1 (64136.1) 0 01 4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 and would attend the same mandatory in-service training as regular officers. In addition, members of the Auxiliary Police Force would have the same powers and authority and all the immunities of full-time law-enforcement officers once they have met all the training requirements. The Board is requested to hold a public hearing to consider adopting an ordinance establishing an Auxiliary Police Force effective September 1, 2004. The delayed effective date will allow the Police Department sufficient time to transition to the auxiliary police force. A draft of the proposed ordinance is attached. 1323:64482.1 (64136.1) AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTE~IELD, 1997, AS AMENDED, BY ADDING SECTION 2-3 ~LATiNG TO THE ESTABLISHMENT OF ~ AUXILIARY POLICE FORCE BE IT O~A~ED by the Board of Supervisors of Chesterfield Cowry: (l) That Section 2-3 of the Code__qf the Coun~. q[Chesterfield 1997, as amended is added to read as fotlo,4ts: Sec. 2-3..~uXi!i~olice force. ~ Pursuant to Va, Code § 1..5..2-1731, as amended, for the further preservation of the ~ ~ace, safety and good order of the community, the.co.un_3y hereby establishes an au~liary police tbme=~which witlWhave all_the ~wers and authority and ali the immunities 0'f full-time law-enforcement offi~rs, ~ such forces.haye met the trai~ng requirements e~blished by the _Departmental Criminal Justice Services under Va. Code § 9. t-101, as mended. ~ The police chief is hereby authorized to appgint~ as~lice officers as many permns of ~d ch__~acter as he deems necessary, not to exceed 50, The cNef of.police is also authorized to prescribe the uniform, organization, and such rules as he deems neces_s__a_~ for the operation of the auxiliary police force. ~liary police officers may be called into service as provided in Va, Code § t5.2-1734, as amended. In addition, the members of the auxiliary police rome who have been trained in accordance with the provisions of Va. Code § 15.2-1731.~ as amended, may be called into service by the chief of police, or his designee, to aid and assist regular police officers in the performance of their duties. (2) That this ordinance shall become effective September 1, 2004. Advertising Affidavit (Th~s is not a bill. P~ease pay from invoice) P.O. Box 85333 Richmond, VJrcj)nia 23293.0001 (804) 649-6000 220~0H CHRSTERF'~R~ D VA 2qSg2-O040 Code Desc~ption 0%/0%/?('ff~4 1 ? 1 TAKR N©TI'CRTAKE~ N©T'[CF. THAT THF. eneral Operations, Inc. Publisher of ATTACH HERF THE R~CHMOND TIMES-D~SPATCH This Js to certify that the attached TAKE N-©T[CETAKE N©TIC[ was published by Richmond T~mes-D]spatCh, Inc. ~n the C~ty o~ Richmond, state of Virginia, °n the f°How~ng dates: 02/25/2004 03/03/2004 The first insertion being g~ven Newspa per refere nee: Sworn to and subscribed before me thi - 0 : Notary Public State of Virginia C~y of RichmOnd My Commission expires 1660812 - THIS ! NOT A BILL. PLEASE PAY FROM iNVOICE. THANK YOU 02/2512004 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 item Number: Meeting Date: March 10, 2004 16.C. ~ Hold a Public Hearing Date for Acceptance and Appropriation of Grant Funds and Donated Funds for Rayon Park Wastewater Improvements Project #00-0225 Admin~st~a or $ Comments: ~.~o?:~.~'~..~:~ ~ ,..., County Administrator: ~"' Board A~tion,899!uested: Hold a public hearing to accept and appropriate up to $843,000 in federal funds and $135,000 in donated funds; and authorize the Utilities Department to use the CDBG Contingency Funds in the amount of $292,000 for the Rayon Park wastewater project and authorize the County Administrator to execute all necessary documents. Summary ,of informatiqn,;, The residents of Rayon Park have requested public sewer service and staff has been working with the Rayon Park Homeowners Association, CDBG office and the Grants Coordinator to find a funding package to provide public wastewater service to those residents. Since there are several septic tank system failures and there is the likelihood of future problems, staff was able to receive grants from the Federal Funding Sources. Chesterfield County has been awarded two (2) State/Tribal Assistance Grants for 2003 and 2004 in the amount of $843,000, which will be used to provide public wastewater to the Rayon Park Area. The Rayon Park Homeowners Association has agreed to donate $135,000 for the project to avoid assessments on individual properties. Utilities will appropriate the necessary funds upon award of the contract. These funds will be reimbursed from CDBG as funds are available. Preparer: Craig $o ..B__ryant Title: Director of Utilities Attachments: Yes No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 ~eeting Date: March 10, 2004 This agenda item requests that the Board of Supervisors hold a public hearing to consider the acceptance and appropriation of two state/tribal assistance grant awards in the amount of up to $843,000 and the acceptance and appropriation of a donation in the amount of $t35,000 from the Rayon Park Homeo~aer's Association for Rayon Park Wastewater improvements. The Board is also re~ested to authorize the Utility Department to use $292,000 from the Community Development Block Grant contingency fund for project expenses incurred to date and to pay for future engineering and construction services. Preparer: Rebecca T. Dickson Title: Director, Budget and Management An Affiliate of Media Genera~ Advertising Affidavit (This is not a bii~, P~ea~ PaY from invoice) P. O, Box 85333 Richmond, Vi~ in ia 23293-0001 ¢04) ?20806 Date Code ~scripfion Ad Size TA KF N()TI'C, ETAKE NOTICF, TIIAT THE R©ARD O 2B() x 21 ,(}() ATTACH HERE [~edia General Operations, Publisher of THE RICH~ON D TI~/~ES-D~SPATCH This is to certify that the attached TAK~ N©T~'cF, TAKA N©T[CF Was published by Richmond Times-Dispatch, ~nc. in the City Richmond, State of Virginia, on the fol~l~wing dates: 03/03/2004 The first insertion bein~ given Newspa per reference: Sworn to and subscribed before ..... No~rry P.bl~c State ~ Vkg~n~a C~y o~ R~chmond gl~ COmmission expkes 1654410 upemsor THIS iS NOT A BILL. PL~SE PAY FROM iNVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Nleetin Date: March 10, 2004 item Number: 16.D. Subject: Public Hearing to Consider an Ordinance Azaendment to Section 15-218 of the County COd,,,e Relating to Public Liability Insurance Requirements for Taxicabs County Administrator: ~/k~ ~ard Action Requested: The Board is requested to hold a public hearing to consider an ordinance amendment relating to public liability insurance requirements for taxicabs. $~mmary of information: Chesterfield, Hanover, Henrico and Richmond all adopted a model ordinance in 1992 as part of a regional effort through the Richmond Region Planning District Commission to regulate taxicabs uniformly. The ordinance requires taxicab owners to maintain minimum public liability insurance in the amount of $500,000. However, taxicab owners are required by state law to maintain minimum insurance coverage in the amount of $125,000 and file proof of coverage with the Department of Motor Vehicles. Because of the conflict between the local ordinances and state law insurance requirements, the Richmond Regional Taxicab Advisory Board recommended that localities permit taxicab owners to satisfy the local insurance requirements by meeting the state law requirements. Richmond, Henrico, and Hanover amended their ordinances accordingly. Staff recommends adoption of the proposed ordinance ~mendment which will conform the taxicab insurance requirements of ~ ~Q~e to the state requirements and those in place in other local jurisdictions. Preparer: Steven L. Micas Attachments: Yes ~] No Title: County Attorne~ 0623:64481.1 (64069.1) AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 15-218 RELATING TO PUBLIC LIABILITY INSURANCE REQUIREMENTS FOR TAXICABS BE IT ORDA~D by the Board of Supervisors of Chesterfield County: (1) Et Section 15-218 of the Code of the Coun...ty 0£ Chesterfield, 199Z as amended, is amended and re-enacted to read as follows: ARTICLE IX. TAXICABS OOO DIVISION 4. OPERATING REGULATIONS OOO Sec. 15.218. Public Liability insurance required. No person shall operate a taxicab until the owner d,q~4ls-.w~ ~ the chief of police a certificate of insurance against public liability and property damage for each vehicle operamd by ~e owner within the county, in a form approved by the countyls risk manager and in .an ~ount..not less than ~on ~=mo2 th~ insurano~ requirements under ~.2,.Cod~.of Virginia, 1950. as mended. (2) That this ordinance shall become effective immediately upon adoption. 0623:64069.1 1 An Affiliate of Media General (This is not a bill. P~ease pay from invoice) P (} ~(TM 40 (?HEgTF,~ FIEf D VA 2gg~2-0()40 P. O, Box 85333 Richmond, Virgin ia 23293.0001 (8o4) ~9.~000 l Date Code ~scription Q%/(~%/2OO4 1 72.1 ATTACH ~edia Genera) Operations, ]nc. Publisher of THE RiCHtk~ON D TIIVIE~-DiSPATCH This is to certify that the attached TAKF, NOTICRTAKE was punished by RiChmond Times-Dispatch, Inc. in the City of R~ch~ond, State of Virginia, on the following dates: 02/25/2004 03/03/2004 The first insertion being given Newspaper reference: Sworn to and subscribed before 1657192 ()2t25/2004 State of Virginia City of Richmond I~y Commission expires pervisor HiS IS NOT A BILL. PL~SE PAY FROlVl iNVOICE. THA - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: March 10, 2004 item Number: 16.E. ~::::7::~ :~:~- , , ~ , , , , Public Hearing to Consider the Approval of a Ground Lease in Connection with Certificates of Participation Financing for Various Capital Improvement Projects, and Approval of a Resolution to Authorize Entering Into a Ground Lease and Other Actions Related to Certificates of Participation Financing for Various Capital Improvement Projects, and the Appropriation of up to $2,500~000 in Anticipated Proceeds for the Chester House Rehabilitative Project and Hangar Space at the Chesterfield County Airport .......... [ .... r' County Adminil~?ato s Comments: Coun~ Administrator: Board Action The Board is requested to 1) hold a public hearing to consider the approval of a ground lease to be entered into in connection with the planned Certificates of Participation financing for the Community Development Building, Chester House Rehabilitative Facility and Airport Hangar Space at the Chesterfield County Airport, and 2) approve the attached resolution to approve entering into a Ground Lease, a Lease/Purchase Agreement, a Trust Agreement, and other related agreements in connection with Certificates of Participation financing for the County Jail Replacement Project, the Community Development Building, the Systems Integration Project~ the Chester House Rehabilitative Facility and Hangar Space at the Chesterfield County Airport, and 3) appropriate up to $2,500,000 in anticipated proceeds for the Chester House Rehabilitative Project and Hangar Space at the Chesterfield County Airport. S~mmar¥ of information: On December 17, 2003 the Board approved a resolution which authorized the Preparer: Rebecca T. Dickson Title: Director, Budget and Management Attachments: Yes No CHESTERFIELD COUN BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting :Date: March 10, 2004 issuance of not to exceed $44.56 million principal amount of Certificates of Participation for the County Jail Replacement, the Community Development Building, the Emergency Systems Integration Project, the Financial/Human Resource System, Chester House Rehabilitative Facility and Airport Hangar Space at the Chesterfield County Airport. After analyzing current available funds and cash flow projections, staff has determined that the sale of Certificates of Participation for the Financial/Htur~n Resource System is not required at this time. This project will continue to proceed with available lease/purchase proceeds and other funding sourc,es~ As a result, the issuance of Certificates of Participation is scheduled for March 2004 to finance the County Jail Replacement, the Community Development Building, the Emergency Syst~s Integration Project, the Chester House Re~bilitative Facility, and Airport Hangar Space at the Chesterfield County Airport. This item re~aests that the Board hold a public hearing to consider the approval of a ground lease of real property which encompasses the Community Development Building site at the Chesterfield County Government Con, lex, the Chester House Rehabilitative Facility site at 11814 Chester Road, and Airport Hangar Space at the Chesterfield County Airport. Section 15.2-1800 of the Code of Virginia, 1950, requires that a public hearing be held prior to the leasing of real property owned by the County. With respect to the County Jail site at the Chesterfield County Government Complex, a 9round lease for this site was executed as part of Certificates of Participation financing in 2003° Additional certificates will be issued under this existin~ ~round lease; therefore no public hearin~ is required for this project. Additionalty, the Board is requested to adopt the attached resolution which authorizes entering into a Ground Lease (with SunTrust Leasing as Lessee), and authorizes enterin~ into a Lease/Purchase Agreement, a Trust Agreement, and other related agreements (subject to approval by the County Attorney and Bond Counsel) related to the planned Certificates of Participation financing~ Finally, the Board is requested to appropriate up to $2,500,000 in anticipated proceeds to pay the costs of acquisition, construction, installation, furnishing and equipping of the Chester House Rehabilitative Facility and Hangar Space at the Chesterfield County Airport. Funds for the County Jail Replacement Project~ the Community Development Building, and the Emergency Systems Integration Project have been appropriated. RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, APPROVING THE FORMS AND THE TERMS, CONDITIONS AND PROVISIONS AND AUTHORIZING THE EXECUTION AND DELIVERY OF A FIRST SUPPLEMENTAL LEASE/PURCHASE AGREEMENT, DATED AS OF MARCH 1, 2004, BY AND BETWEEN SUNTRUST LEASING CORPORATION, AS LESSOR, AND THE COUNTY, AS LESSEE, SUPPLEMENTING A LEASE/PURCHASE AGREEMENT, DATED AS OF MARCH 1, 2003, BY AND BETWEEN SUCH PARTIES, AND A FIRST SUPPLEMENTAL TRUST AGREEMENT, DATED AS OF MARCH 1, 2004, BY AND AMONG SUNTRUST BANK, AS THE TRUSTEE, SUNTRUST LEASING CORPORATION AND THE COUNTY, SUPPLEMENTING A TRUST AGREEMENT, DATED AS OF MARCH 1, 2003, BY AND AMONG SUCH PARTIES, IN CONNECTION WITH THE AUTHORIZATION, ISSUANCE, SALE AND DELIVERY OF $14,900,000 PRINCIPAL AMOUNT OF CERTIFICATES OF PARTICIPATION, SERIES 2004A, DATED MARCH 1, 2004, TO FINANCE A PORTION OF THE COST OF THE ACQUISITION, CONSTRUCTION, INSTALLATION, FURNISHING AND EQUIPPING OF A NEW COUNTY JAIL; APPROVING THE FORMS AND THE TERMS, CONDITIONS AND PROVISIONS AND AUTHORIZING THE EXECUTION AND DELIVERY OF A GROUND LEASE, DATED AS OF MARCH 1, 2004, BY AND BETWEEN THE COUNTY, AS LESSOR, AND SUNTRUST LEASING CORPORATION, AS LESSEE, A LEASE/PURCHASE AGREEMENT, DATED AS OF MARCH 1, 2004, BY AND BETWEEN SUNTRUST LEASING CORPORATION, AS LESSOR, AND THE COUNTY, AS LESSEE, AND A TRUST AGREEMENT, DATED AS OF MARCH 1, 2004, BY AND AMONG THE COUNTY, SUNTRUST BANK, AS TRUSTEE, AND SUNTRUST LEASING CORPORATION IN CONNECTION WITH THE AUTHORIZATION, ISSUANCE, SALE AND DELIVERY OF $6,940,000 PRINCIPAL AMOUNT OF CERTIFICATES OF PARTICIPATION, SERIES 2004B, DATED MARCH 1, 2004, TO FINANCE A PORTION OF THE COST OF ACQUISITION, CONSTRUCTION, INSTALLATION, FURNISHING AND EQUIPPING OF A NEW COMMUNITY DEVELOPMENT BUILDING, THE CHESTER HOUSE REHABILITATIVE FACILITY, AN AIRPORT HANGAR PROJECT AT THE CHESTERFIELD COUNTY AIRPORT AND AN EMERGENCY SYSTEMS INTEGRATION PROJECT FOR THE COUNTY; AUTHORIZING AND DIRECTING THE PREPARATION AND DISTRIBUTION OF A PRELIMINARY OFFERING STATEMENT AND THE PREPARATION, EXECUTION AND DELIVERY OF AN OFFERING STATEMENT AND DEEMING THE PRELIMINARY OFFERING STATEMENT FINAL FOR PURPOSES OF SECURITIES AND EXCHANGE COMMISSION RULE 15c2-12; DELEGATING TO THE COUNTY ADMINISTRATOR THE AUTHORITY TO APPROVE THE SALE OF THE CERTIFICATES AND THE DEFINITIVE DETAILS OF THE CERTIFICATES; AUTHORIZING THE MEMBERS OF SUCH BOARD AND THE OFFICIALS AND EMPLOYEES OF SUCH COUNTY TO TAKE FURTHER ACTION TO CARRY OUT, GIVE EFFECT TO AND CONSUMMATE THE TRANSACTIONS CONTEMPLATED BY THIS RESOLUTION; AND MAKING CERTAIN FINDINGS AND DETERMINATIONS 445723.3 026268 RES WHEREAS, the Board of Supervisors (the "Board") of the County of Chesterfield, Virginia (the "County"), in a resolution adopted by the Board on February 26, 2003 (the "February 26, 2003 Resolution") has heretofore determined that it was advisable for the County to enter into a Ground Lease, dated as of March 1, 2003 (the "2003 Ground Lease"), by and between the County, as lessor, and SunTrust Leasing Corporation (the "Leasing Corporation"), as lessee, providing for the leasing by the County to the Leasing Corporation of the site of a new County Jail and such buildings now or hereafter existing thereon and conducted a public hearing with respect to the same in accordance with Section 15.2-1800.B of the Code of Virginia, 1950 (the "Virginia Code"), on February 26, 2003; and WHEREAS, the Board in the February 26, 2003 Resolution determined that it was advisable for the County to enter into a Lease/Purchase Agreement, dated as of March 1, 2003 (the "2003 Lease/Purchase Agreement"), by and between the Leasing Corporation, as lessor, and the County, as lessee, providing for the leasing by the County from the Leasing Corporation of such site and such buildings; and WHEREAS, the Board in the February 26, 2003 Resolution determined that it was advisable for the County to enter into a Trust Agreement, dated as of March 1, 2003 (the "2003 Trust Agreement"), by and among SunTrust Bank, as Trustee (the "Trustee"), the Leasing Corporation and the County; and WHEREAS, on March 26, 2003, there were issued under the 2003 Trust Agreement, $3,030,000 principal amount of Certificates of Participation, Series 2003B, dated March 1, 2003 (the "Series 2003 Certificates"), for the purpose of financing a portion of the costs of the acquisition, construction, installation, furnishing and equipping of the Project as defined in the 2003 Lease/Purchase Agreement (the "2003 Project"); and WHEREAS, the 2003 Trust Agreement authorizes the issuance of Additional Certificates payable from rentals payable under the 2003 Lease/Purchase Agreement and entitled to the lien and charge securing the Outstanding Certificates issued under the 2003 Trust Agreement to pay any Cost of the Project described in the 2003 Trust Agreement which is not provided from the proceeds of the Series 2003B Certificates; and WHEREAS, the Board has determined that it is advisable for the County to enter into (i) a First Supplemental Lease/Purchase Agreement, dated as of March 1, 2004 (the "First Supplemental Lease/Purchase Agreement"), by and between the Leasing Corporation, as lessor, and the County, as lessee, supplementing the 2003 Lease/Purchase Agreement; and (ii) a First Supplemental Trust Agreement, dated as of March 1, 2004 (the "First Supplemental Trust Agreement"), by and among the Trustee, the Leasing Corporation and the County, supplementing the 2003 Trust Agreement, in connection with the issuance of $14,900,000 principal amount of Certificates of Participation, Series 2004A, dated March 1, 2004 (the "Series 2004A Certificates"), as Additional Certificates under the 2003 Trust Agreement for the purpose of financing additional costs of the 2003 Project; and WHEREAS, the Board has determined that it is advisable for the County to enter into a Ground Lease, dated as of March 1, 2004 (the "2004 Ground Lease"), by and between the -2- 445723.3 026268 RES County, as lessor, and the Leasing Corporation, as lessee, providing for the leasing by the County to the Leasing Corporation of the sites of a new Community Development Building, the Chester House Rehabilitative Facility and an Airport Hangar Project (comprised of a new corporate hangar and a new T-hangar) at the Chesterfield County Airport and such buildings now or hereafter existing thereon and has determined to conduct a public hearing with respect to the same in accordance with Virginia Code Section 15.2-1800.B, on March 10, 2004 at the regular meeting of the Board at which this resolution is being adopted; and WHEREAS, the Board has determined that it is advisable for the County to enter into a Lease/Purchase Agreement, to be dated as of March 1, 2004 (the "2004 Lease/Purchase Agreement"), by and between the Leasing Corporation, as lessor, and the County, as lessee, providing, among other things, for the leasing by the County from the Leasing Corporation of such sites and such buildings, together with the Emergency Systems Integration Project referred to hereinafter; and WHEREAS, the Board has determined that it is advisable for the County to enter into a Trust Agreement, dated as of March 1, 2004 (the "2004 Trust Agreement"), by and among the Trustee, the Leasing Corporation and the County; and WHEREAS, the Board has determined that it is advisable for the County to enter into (i) the 2004 Ground Lease; (ii) the 2004 Lease/purchase Agreement; and the 2004 Trust Agreement, in connection with the issuance of $6,940,000 principal amount of Certificates of Participation, Series 2004B, dated March 1, 2004 (the "Series 2004B Certificates" and, collectively with the Series 2004A Certificates, the "Certificates"), under the 2004 Trust Agreement for the purpose of financing a portion of the costs of the acquisition, construction, installation, furnishing and equipping of a new Community Development Building, the Chester House Rehabilitative Facility, an Airport Hangar Project (comprised of a new corporate hangar and a new T-hangar) at the Chesterfield County Airport and an Emergency Systems Integration Project and related on-site and off-site improvements; and WHEREAS, the Board has determined that it is advisable to take certain other actions in connection with the authorization, issuance, sale and delivery of the Certificates, including delegating to the County Administrator the authority to approve the interest rates for and other details of the Certificates; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: SECTION 1. Definitions. "Certificates" shall mean collectively the Series 2004A Certificates and the Series 2004B Certificates. "First Supplemental Lease/Purchase Agreement" shall mean the First Supplemental Lease/purchase Agreement, dated as of March 1, 2004, by and between the -3- 445723.3 026268 RES Leasing Corporation, as lessor, and the County, as lessee, supplementing the 2003 Lease/Purchase Agreement. "First Supplemental Trust Agreement" shall mean the First Supplemental Trust Agreement, dated as of March 1, 2004, by and among the Trustee, the Leasing Corporation and the County, supplementing the 2003 Trust Agreement. "Leasing Corporation" shall mean SunTrust Leasing Corporation, a corporation organized and existing under the laws of Commonwealth of Virginia. "Project" shall have the meaning given to such term in each of the 2003 Lease/Purchase Agreement and the 2004 Lease/Purchase Agreement. "Projects" shall mean collectively the Project as such term is defined in the 2003 Lease/Purchase Agreement and the Project as such term is defined in the 2004 Lease/Purchase Agreement. "Trustee" shall mean SunTrust Bank, a banking corporation organized and existing under the laws of the State of Georgia and having a corporate trust office in the City of Richmond, Virginia. "2003 Lease/Purchase Agreement" shall mean the Lease/Purchase Agreement, dated as of March 1, 2003, by and between the Leasing Corporation, as lessor, and the County, as lessee. "2003 Trust Agreement" shall mean the Trust agreement, dated as of March 1, 2003, by and between the Leasing Corporation, as lessor, and the County, as lessee. "2004 Ground Lease" shall mean the Ground Lease, dated as of March 1, 2004, to be entered into by and between the County, as lessor, and the Leasing Corporation, as lessee. "2004 Lease/Purchase Agreement" shall mean Lease/Purchase Agreement, to be dated as of March 1, 2004, to be entered into by and between the Leasing Corporation, as lessor, and the County, as lessee, providing for the leasing of the Project (as defined in the 2004 Lease/Purchase Agreement) to the County. "2004 Trust Agreement" shall mean the Trust Agreement, dated as of March 1, 2004, to be entered into by and among the Trustee, the Leasing Corporation and the County. "2004A Certificates" shall mean $14,900,000 principal amount the Certificates of Participation, Series 2004A, dated March 1, 2004, to be issued as Additional Certificates under the 2003 Trust Agreement. "2004B Certificates" shall mean the $6,940,000 principal amount of Certificates of Participation, Series 2004B, dated March 1, 2004, to be issued as the initial series of Certificates under the 2004 Trust Agreement. SECTION 2. Findings and Determinations. The Board hereby finds and determines that: -4- 445723.3 026268 RES (a) The leasing of each of the Projects is presently essential to the County and are anticipated to continue to be essential to the County. (b) (i) The representations set forth in Section2.1 of the 2003 Lease/Purchase Agreement, as supplemented by the First Supplemental Lease/Purchase Agreement, are true and correct on and as of the date of adoption of this Resolution. (ii) The statements set forth in Section 4.4 of the 2003 Lease/Purchase Agreement, as supplemented by the First Supplemental Lease/Purchase Agreement, accurately reflect the intention of the Board with respect to the subject matter thereof, subject to the qualification recited therein that the Board is not empowered to make any commitment beyond the current fiscal year of the County. (c) (i) The representations set forth in Section 2.1 of the 2004 Lease/Purchase Agreement are true and correct on and as of the date of adoption of this Resolution. (ii) The statements set forth in Section 4.4 of the 2004 Lease/purchase Agreement accurately reflect the intention of the Board with respect to the subject matter thereof, subject to the qualification recited therein that the Board is not empowered to make any commitment beyond the current fiscal year of the County. SECTION 3. Approval of the Form of the First Supplemental Lease/Purchase Agreement and the Terms, Conditions and Provisions Thereof; Execution and Delivery of the First Supplemental Lease/Purchase Agreement. The form of the First Supplemental Lease/Purchase Agreement presented to and filed with the minutes of the meeting of the Board at which this resolution is being adopted and the terms, conditions and provisions thereof (including in particular the Base Payments and Additional Base Payments required to be paid thereunder as the same shall be set forth in the exhibits thereto and the other rental payments required to be paid thereunder) are hereby approved, ratified and confirmed, and the County Administrator or any Deputy County Administrator is hereby authorized and directed to execute and deliver to the Leasing Corporation the First Supplemental Lease/Purchase Agreement in such form, together with such changes as shall be approved by the County Administrator or Deputy County Administrator executing the same upon the advice of counsel to the County, such approval to be conclusively evidenced by his execution thereof. SECTION 4. Approval of the Form of the First Supplemental Trust Agreement and the Terms, Conditions and Provisions Thereof; Execution and Delivery of the First Supplemental Trust Agreement. The form of the First Supplemental Trust Agreement presented to and filed with the minutes of the meeting of the Board at which this resolution is being adopted and the terms, conditions and provisions thereof, are hereby approved, ratified and confirmed, and the County Administrator or any Deputy County Administrator is hereby authorized and directed to execute and deliver the First Supplemental Trust Agreement to the Trustee and the Leasing Corporation, together with such changes as shall be approved by the County Administrator or Deputy County Administrator executing the same upon the advice of counsel to the County, such approval to be conclusively evidenced by his execution thereof. -5- 445723.3 026268 RES SECTION 5. Approval of the Form of the 2004 Ground Lease and the Terms, Conditions and Provisions Thereof; Authorization and Direction of Execution and Delivery of the 2004 Ground Lease. The form of the 2004 Ground Lease presented to and filed with the minutes of the meeting of the Board at which this resolution is being adopted and the terms, conditions and provisions thereof, are hereby approved, ratified and confirmed, and the County Administrator or any Deputy County Administrator is hereby authorized and directed to execute and deliver to the Leasing Corporation the 2004 Ground Lease in such form, together with such changes as shall be approved by the County Administrator or Deputy County Administrator executing the same upon advice of counsel to the County, such approval to be conclusively evidenced by his execution thereof. SECTION 6. Approval of the Form of the 2004 Lease/Purchase Agreement and the Terms, Conditions and Provisions Thereof; Execution and Delivery of the 2004 Lease/Purchase Agreement. The form of the 2004 Lease/Purchase Agreement presented to and filed with the minutes of the meeting of the Board at which this resolution is being adopted and the terms, conditions and provisions thereof (including in particular the Base Payments required to be paid thereunder as the same shall be set forth in the exhibits thereto and the other rental payments required to be paid thereunder) are hereby approved, ratified and confirmed, and, subject to the execution and delivery by the County of the 2004 Ground Lease in accordance with Section 5, the County Administrator or any Deputy County Administrator is hereby authorized and directed to execute and deliver to the Leasing Corporation the 2004 Lease/Purchase Agreement in such form, together with such changes as shall be approved by the County Administrator or Deputy County Administrator executing the same upon the advice of counsel to the County, such approval to be conclusively evidenced by his execution thereof. SECTION 7. Approval of the Form of the 2004 Trust Agreement and the Terms, Conditions and Provisions Thereof; Execution and Delivery of the 2004 Trust Agreement; Approval of Appointment of Trustee. (a) The form of the 2004 Trust Agreement presented to and filed with the minutes of the meeting of the Board at which this resolution is being adopted and the terms, conditions and provisions thereof, are hereby approved, ratified and confirmed, and, subject to the execution and delivery by the County of the 2004 Ground Lease in accordance with Section 5, the County Administrator or any Deputy County Administrator is hereby authorized and directed to execute and deliver the 2004 Trust Agreement to the Trustee and the Leasing Corporation, together with such changes as shall be approved by the County Administrator or Deputy County Administrator executing the same upon the advice of counsel to the County, such approval to be conclusively evidenced by his execution thereof. (b) The Board hereby approves the appointment of SunTrust Bank as Trustee under the 2004 Trust Agreement. SECTION 8. Preparation and Distribution of Preliminary Offering Statement and Preparation, Execution and Delivery of Offering Statement; Preliminary Offering Statement "Deemed Final" for Purposes of Rule 15c2-12 of the Securities and Exchange Commission. (a) The County Administrator and other appropriate officials and employees of the County are hereby authorized and directed to prepare and distribute or disseminate, or cause to be prepared and distributed or disseminated, to prospective purchasers of the Certificates a Preliminary -6- 445723.3 026268 RES Offering Statement relating to the Certificates (the "Preliminary Offering Statement"), such Preliminary Offering Statement to be in substantially the form presented to and filed with the minutes of the meeting of the Board at which this Resolution is being adopted. All actions taken by the officials, employees, agents and attorneys of the County with respect to the preparation and distribution or dissemination of such Preliminary Offering Statement prior to the date hereof are hereby approved, ratified and confirmed. (b) The County Administrator and other appropriate officials and employees of the County are hereby authorized and directed to prepare, or to cause to be prepared, an Offering Statement relating to the Certificates (the "Offering Statement"), such Offering Statement to be in substantially the form of the Preliminary Offering Statement with the completion therein of the information with respect to the interest rates to be borne by the Certificates as specified by the successful bidder for the Certificates and other definitive details of the Certificates determined upon the sale of the Certificates to the successful bidder therefor. (c) The County Administrator is hereby authorized to execute and deliver to the representative of the purchasers of the Certificates the Offering Statement relating to the Certificates in accordance with the provisions of the Detailed Notice of Sale relating to the Certificates. (d) The Preliminary Offering Statement shall be "deemed final" as of its date for purposes of Rule 15c2-12 promulgated by the Securities and Exchange Commission pursuant to the Securities Exchange Act of 1934 ("Rule 15c2-12") except for the omission of certain information permitted to be omitted by Rule 15c2-12. The County Administrator is hereby authorized to execute and deliver to the representative of the purchasers of the Certificates a certificate dated the date of the Preliminary Offering Statement stating that the Preliminary Offering Statement is "deemed final" as of its date by the County for purposes of Rule 15c2-12. SECTION 9. Sale of Certificates; Details of Certificates. (a) There is hereby delegated to the County Administrator authority, without further action by the Board, to approve the sale of the Certificates at competitive sale at not less than 99% of the principal amount thereof, plus accrued interest thereon from March 1, 2004 and payment therefor, and on such other terms and conditions as shall be provided in the Detailed Notice of Sale relating to the Certificates. The County Administrator is hereby authorized to cause to be published and distributed a Detailed Notice of Sale relating to the Certificates in such form and containing such terms and conditions as he may deem advisable, subject to the provisions hereof. In lieu of publishing the full text of the Detailed Notice of Sale relating to the Certificates in accordance with the provisions of the immediately preceding sentence, the County Administrator is hereby authorized to cause a Summary Notice of Sale of the Certificates in such form as the County Administrator shall approve to be published in The Bond Buyer on a date selected by the County Administrator and is hereby further authorized to cause to be prepared and distributed a Detailed Notice of Sale relating to the Certificates, such Detailed Notice of Sale to be in substantially the form set forth in Appendix F to the Preliminary Offering Statement relating to the Certificates presented to the meeting at which this Resolution is being adopted. -7- 445723.3 026268 RES (b) The County is hereby authorized to receive bids for the purchase of the Certificates and, the County Administrator, without further action by the Board, is authorized to approve the acceptance of the bid offering to purchase the Certificates at the lowest true interest cost to the County, computed in accordance with the provisions of the Detailed Notice of Sale; provided that (i) such bid is accompanied by a surety bond meeting the conditions specified in the Detailed Notice of Sale relating to the Certificates and is otherwise in conformity with such Detailed Notice of Sale, (ii) no premium payable upon the redemption of the Certificates shall be in excess of two percent (2%) and (iii) the true interest cost to the County as specified in such bid is not in excess of six percent (6%). (c) The County Administrator, the Director of Accounting and the County Attomey are hereby authorized to execute and deliver to the purchasers of the Certificates one or more certificates in the forms provided for in the Offering Statement relating to the Certificates. (d) The County Administrator is hereby authorized to approve the definitive details of the Certificates as the same shall be set forth in the Detailed Notice of Sale, the Preliminary Offering Statement, the Offering Statement and the bid submitted by the successful bidder for the Certificates. SECTION 10. Tax Covenant. The County covenants and agrees to comply with the provisions of Sections 103 and 141-150 of the Internal Revenue Code of 1986 and the applicable Treasury Regulations promulgated thereunder throughout the term of the Certificates. SECTION 11. Further Action of the Board and of the Officials and Employees of the County. The members of the Board and the officials and employees of the County are hereby authorized and directed to take any and all such further action as upon advice of counsel to the County they shall deem necessary or desirable in order to carry out, give effect to and consummate the transactions contemplated by this resolution and by the terms of the First Supplemental Lease/Purchase Agreement, the First Supplemental Trust Agreement, the 2004 Ground Lease, the 2004 Lease/Purchase Agreement and the 2004 Trust Agreement and by any of the documents referred to herein or therein or approved hereby or thereby. SECTION 12. Appropriation for the Chester House Rehabilitative Facility and the New Airport Hangar Project at the Chesterfield County Airport. The Board of Supervisors (a) hereby declares its intent to appropriate the amount of $1,500,000 to pay costs of acquisition, construction, installation, furnishing and equipping of the Chester House Rehabilitative Facility and hereby authorizes the use of such amount to pay costs of the acquisition, construction, installation, furnishing and equipping of the Chester House Rehabilitative Facility and (b) hereby declares its intent to appropriate the amount of $1,000,000 to pay costs of acquisition, construction, installation, furnishing and equipping of the new Airport Hangar Project at the Chesterfield County Airport and hereby authorizes the use of such amount to pay costs of the acquisition, construction, installation, furnishing and equipping of the new Airport Hangar Project at the Chesterfield County Airport. -8- 445723.3 026268 RF_.S SECTION 13. Repeal of Conflicting Resolutions. All resolutions, or portions thereof, heretofore adopted by the Board which are in conflict or inconsistent with this resolution are hereby repealed to the extent of such inconsistency. SECTION 14. Effectiveness of Resolution. This resolution shall be effective from and after its adoption. -9- 445723.3 026268 RES An Affiliate of Media Germram Advertis ing Affi davi t (This is not a bill, Pie~se pay from invoice) P.O. Box 85333 Richmond, Virginia 23293.0001 (8o4) I Date Code ~scr!ption Ad Size Media Genera~ Operations, Publisher of THE RICHMOND TIIVIES,,DISPATCH This is to certify that the attached was publbhed by Richmond Times-Dispatch, Inc. in the City of Rich~¢d, State of Virginia, on the following dates: 03/03/2004 The first insertion being given Newspa per re fete nco: Sworn to and subscribed before Notary Public 1669252 SuP T CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 4 Meetin Date: March 10, 2004 item Number: 16.F. Sub'e~:, ~ Public Hearing to Consider FY2005 Enhancement Projects County Administrator's Comments: county Administrator: Board Acti0~ 8equested,: Hold a public hearing to consider FY05 Enhancement Projects; approve the FY05 Enhancement Priority Project list and forward to area MPOs; adopt resolutions of support for the new project; designate General Road Improvement Funds for the project local match funds, if the project is approved by VDOT; and authorize the County Administrator to enter into agreements for the projects, Summar~q[,,lnformation: The Virginia Department of Transportation (VDOT) Enhanc~ent Program is intended to creatively integrate transportation facilities into the surrounding communities and the natural environment. Projects eligible for funding include pedestrian and bicycle facilities, pedestrian and bicycle educational/safety activities, scenic easement, historic site acquisition, scenic/historic highway programs, landscaping, historic preservation, rehabilitation of historic transportation buildings, preservation of abandoned railroad corridors, control/removal of outdoor advertising, archaeological planning and research, mitigation of water pollution and wildlife protection, and establishment of transportation museums. It is estimated that a $16 million enhancement fund will be available statewide this year for VDOT to carry out the program. Transportation Enhancement Projects are financed with 80% VDOT funds and a minimum 20% local match. The local match is usually provided from County funds, from others and/or by in-kind contributions. VDOT staff will evaluate project applications and make a recommendation to the Commonwealth Transportation Board for inclusion in the FY05-FY10 Virginia Transportation Six-Year Program. preparer: R.J. McCracken Agen563 Title: Director of Transportation Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 4 Summ of information: (continued) VDOT has stated that all applications submitted last spring will be reconsidered during this year's Enhancement application process. The VSU Sidewalk project is a new project on the Board's priority list. The Board must confirm support for this enhancement project by adopting a resolution of support, which guarantees the County will provide the local m~tch. The Board will need to designate funds for the local ~tches for all the priority projects. Enhancement projects are required to have endorsement from area MPOs. The project list, as approved by the Board~ will be forwarded to the Ric~anond and Tri-Cities MP0so The Genito Road Streetlight and Winchester Green Sidewalk and Streetscaping projects will require the county to bear the operating expense associated with the lights (approximately $2,100 and $3,000 respectively per year). Unless the Board directs otherwise, projects listed on Attachment A under ~Other Projects" will not be submitted for ftu~ding consideration this year. These other projects will stay on the ~hancement Project list for the Boar~s consideration in the future. Any new project requests received will be added to the list ~Other Projects# for consideration in the fall of this year. Staff recommends the Board take the following actions: 1. Approve the proposed FY05 ED~hancement Priority Project list(Attachment and forward it to the Richmond and Tri-Cities Metropolitan Planning Organizations for approval; 2. Adopt the attached resolution requesting VDOT approval of VSU sidewalk and guaranteeing the $35,000 local match for the project; 3. Upon approval and funding by VDOT, designate and transfer from the General Road Improvement appropriations, the amounts for the local match: Winchester Green Sidewalk and Landscaping ($80~000), Genito Road Streetlights ($10~000)~ Cogbill Road Sidewalk ($94,000), VSU Sidewalk ($70,000) and Walton Park Sidewalk ($80,000) projects. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 4 Recp~endaUon: (continued) Authorize the County Administrator to enter into agreements between ~T/County/consultant/contractor, for desi~, right-of-way acquisition, and/or construction agreements, acceptable to the County Attorney, for projects approved by VDOT. District~: Countywide CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 4 Meeting Date: March 10, 2004 Bud.qet and l'aana,qement Comments: This request is to hold a public hearing to consider FY2005 road enhancement projects. The Board adopted an enhancement priority list last year and this list can be reconsidered during the FY05 enhancement process. Funds are available for the required matches in the general road improvements account. Preparer: .... Rebecca T, Dickson Title: Director, Budget and Manaqement 000175 ~AS{EREAS, in accordance with the Commonwealth Transportation Board (CTB) construction allocation procedures, it is necessary that the local governing body request, by resolution, approval of a proposed enhancement project. NOW~ THEREFORE~ BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the CTB establish a project for VSU Sidewalk along Hickory, River and East River Roads from the VSU dorms to existing sidewalk on East River Road. BE IT FURTHER RESOLVED that the Board hereby agrees to pay 20 percent of the total estimated cost of $175,000 for planning, design, right-of-way, and construction of the Project, and that, if the Board subsequently elects to unreasonably cancel this project, the County of Chesterfield hereby agrees that the Virginia Department of Transportation will be reimbursed for the total amount of the costs expended by the Department through the date the Department is notified of such cancellation. CHESTERFIELD COUNTY PROPOSED FY05 ENHANCEIVIENT PROJECTS Estimated Cost Priority Projects: GeNto ~d ~t~hts - ~ Fox ~ Lane ~ W~r~e ~d $~,~ ~ ~ a ~;~M p~ V~ ~ - from ~s ~ W~ to Ext~ing S~atk ~ East River Rd. ~,~ W~ P~k Road ~lk, ~n Wat~ Hifl Ro~ a~ ~ W~ O~ Pr~: P~ i H~ R~d $~k - fr~ Rave~ Drive to Wo~ R~, ~,~ ~ ~v~ ~d Si~walk ~ P~s~n Trail (~ RW m River) Ph~ t of $1M prat and ~ ~d, P~ tl R~e ~ ~ing, from Route ~8 to S~ft Creek $70,~ ~n~e ~way Proj~ ~ R~d ~g~& ~en H~e~ Road s~ Sa~ R~, ~,~ D~t~ ~ C~a~ ~ Trail a~ Pe~ Br~ P~ ~te Park P~er T~l ~ P~waW~te 2~ Sig~ & S~ Barriers, P~ t $150,OO0 $340,000 $t ,000,000 Local Match Transfers $80,000 $10,000 $94,000 ,$'70,000 ATTACHMENT A Proposed Chestedield County F Y05 P rio rity E n ha n ce m e n t Projects Winchester ~ reen ¥SU Sidewalk ATTACHMENT B An Affiliate of Media General Advertising Affidavit (This is not a bill, Please Pay from P.O. Box 8533:3 Richmond, Vi ~g in ia 23293-000 (8O4) 649-~000 Code Media General Operations, inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached fiHF, STERFiF,'H) COflNTYP'R was published by Richmond Times-Dispatch, Inc. in the City of RiChmond, State of V[rg~nia, on the following dates: 03/03/2004 Newspaper reference: 1665028 Sworn to and subscribed before State of Virginia C~y of Richmond My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK 'YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 ~ting Date~. March 10, 200 item Number: 16.G. , ...... PUBLIC HE~RtNG: Ordinance to Vacate a Portion of an Eight-Foot Easement Across Lot 62, Edgewater At The Reservoir, Section 6 County%Administrator,s Comments: ~BoardAc99n Re~sted: Adopt an ordinance to vacate a portion of an 8' easement across Lot 62, Edgewater At The Reservoir, Section 6. Summ ,ary of lnfqrmation: W. V. McClure, Inc., a Virginia corporation, t/a Main Street Homes has submitted an application requesting the vacation of a portion of an 8' easement across Lot 62, Edgewater At The Reservoir, Section 6. This request has been reviewed by staff and approval is recommended. District._....._.i.' Matoaca Preparer: John W. Harmon Title: Riaht of Way Mana.qer Attachments: ~-]No VICINITY SKETCH PUBL{C H~R~NG: ORD~CE TO VACATE A PORTION OF AN EIGHT FOOT EASEMENT ACROSS LOT 62, EDGEWATER AT THE RESERVOIR, SECTION 6 N~ ~ ~ Departmem of U~t~ Right Of Way LOT ~$1 R~ 1177.50' WINDJAMMER DRIVE Proposed lrn~ro~m~nts on HDG£WA T~R A T ~ RES~RVOIR Che~ted/~ld ~ounty, V/rg/nia 000±o,~ An Affiliate of Media General Advertising Midavit (This is not a bi]Ii P]ea~ Pay from invoice) CHF. STRRFII D CO R~GHT WAY RIGHT OF WAY DRPT 6710 W KRAINR ROAD CHRSTF, RF~RI.D VA 2~832 COde ~scription P.O. Box 85333 Richmond, Virginia 23293-0001 ¢O4) me00 Account I R/W' SEC ;r Ad Size 03103/2004 121 TAKE NOTfCRTHAT ON MARCH t0 2004 AT 700 200 x 16 CiO 22O68(4 0g/fl3/2004 325.56 ATTACH HEaE Media General Operations, inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to ceAi~ !hat the a~ached TAI(F, NOTICRTHAT ON 'MA was PUbliShed bY Richm°nd Times-Dispatch, Inc. in the City of ~ichmond, state of Wrg[da, on the following dates: 02/25/2004 03/03/2004 The first insertion being given Newspa per refere ncc: Sworn to and subscribed before Notary Public 1666554 State of Virginia C~y of Richmond My Commission expires THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Public Hearing to Consider the Appropriation of up to $80,000,000 Associated with the Refunding of General Obligation Public Improvement Bonds County Administrator's Comment~: County Administrator: Board, Action Requested: Hold a public hearing to consider the appropriation of up to $80,000,000 for the refunding of general obligation public improvement bonds and associated closing costs, and act on the item thereafter. Summar of Information. The County's financial advisor (Public Resource Advisory Group) has analyzed the County's outstanding general obligation debt and determined that it is favorable to issue refunding bonds in an amount not to exceed $80,000,000 to refinance selected maturities of Series 1991, 1997, !998A, 2000, and 2001 general obligation public improvement bonds. The projected present value savings as a percentage of refunded par of 3.6% could result in an estimated present value savings of $2.4 million. The Board set this date for the public hearing at the February 25, 2004 meeting. Staff requests that the Board of Supervisors hold the public hearing and then consider the appropriation for the refunding and associated closing costs. Preparer: James J. L. Stegmaier Attachments: Yes Title: Deputy County Administrator Management Services No Ar} Affiliate of Med~a Germra~ AdVertising ~davit P.O. Box 85333 Richmond, Virginia 23293-000i (804) 649,~00 [Date C4~de ~sCription Ad Size TAKtf-~ Nf}TICETAKR Nf')TJCR THAT THE R©ARD () TOO x 20~00 ATTACH HERE Media Genera~ Operations, Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKE N'OTICETAKE N(3T~C[ was published by R~chmOnd Times-D~spatch, ]nc. ~n the C~ty of R?hm%d, State of Vkginia, on the fo~owing dates: 03/03/2004 The~irst insertion being given Newspa per refere ncc: Sworn to and subscribed before Notary Public State of Virginia City of RichmOnd My Commission expires 1668954 1}~/~[¢% %3©4 Superv~s THiS iS NOT A BILL. PLEASE PAY FROM iNVOiCE, THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: ,March 10, 2004 item Number: 16.1. PUBLIC HEkRING: To Consider the Conveyance of County Property for the Widening of Hull Street Road ........... t,,,,,,, County Administrator's Commen s. County Administrator: Board Action Requ~ Approve the conveyance of county property to the Commonwealth of Virginia for the widening of Hull Street Road and authorize the Chairman of the Board and County Administrator to sign the deed. Summary of In~0rmation;,, The Virginia Department of Transportation has requested the conveyance of county owned parcels for the widening of the west bound lanes of Hull Street Road from Swift Creek to Duckridge Boulevard, Project No: 0360-020-131-C501. Conveyance of county property requires a public hearing. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Right of Way Manager Attachments: Yes No VICINITY SKETCH PUBLIC H~G: TO CONSIDER THE CONVEYANCE OF COUNTY PROPERTY FOR THE WIDE~G OF ~LL STREET ROAD Chesterfiatd Count~ Department of Utilif~s 0001~4 An Affiliate of Media General Advertising Affidavit (This is not a bill, P~ea~ pay from invoice) Cf4~,~TF, RF~T,D co m'(~HT WAY R~GHT OF WAY DEPT 6710 W KR AUSF. ROAD CHESTERFIELD VA 2~832 [Date ~de ~scrytion P.O. Box 85333 Richmond, Virginia 23293-000t ¢O4) ~494000 SEC'[ Ad Size 220dgd Date 07,t03/2004 0'4/0'~/2004 12'1 TAKE NOTfCETHAT ON MARCH t 0 2004 AT 700 2.00 x 14.00 ATTACH Media General OperationS, Inc. Publisher of THE BIOHIVIOND TllVIES-DISPATCH This is to certify that the attached TAKE NOTICF, THAT ()N MA' was published by Richmond Times-Dispatch, Inc, in the City of Richmond, State of Vkginia, on the following dates: 03/03/2004 The first insertion beth9 given Newspa per refere rice: Sworn to and subscribed before 1671610 Notary Public 03/03/2004 State of Virginia City of Richmond My Commission expires Supervisor THIS IS NOT A BILL. PLBSE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date:,,,,,, March 10, 2004 Item Number: Subiect: PUBLIC HEARING: Request to Quitclaim Portions of an Unimproved RiGht of Way Known as Le Gordon Drive "- "'~,uumy Administrator: ~ ..... L x~?' [ .......... ~oard,,~tfon Requited: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed and boundary line agreement to vacate portions of right of way known as Le Gordon Drive. ~umma~,,of ,Information: Kingsway Community Church, has requested the quitclaim of portions of an unimproved right of way known as Le Gordon Drive. The vacation is required for site plan approval for the development of KinGsway Community Church. When the survey was completed there was a discrepancy in the platted right of way and the field data. The boundary line agreement will establish the common line between all of the adjoining owners. A new right of way will be dedicated to serve KinGsway Community Church and the adjacent property prior to recordation. Approval is recommended. Dis, tHct: Midlothian Preparer: John W. Harmon Title: Right of Way ManaQer Attachments: Ycs ---]No 000:185 VICINI SKETCH PUBLIC HEARING: ~QUEST TO QUITCLAIM PORTIONS OF ~ UNIMPROVED RIGHT OF WAY KNOWN AS LE GORDON DRIVE ALDEN~ATE ~D LN 0 portion of Le Gordon to be vacated N Chesterfield Count~ Department of Utili~s 11~o~ An Affiliate of Media General Advertis ]ng Affidavi t (This is not a bill: PIease pay from invoice) C[-fRRTRRFf'f,D Cf) R1-GHT WAY RIGHT OF WAY DF, PT (-;710 W KR All J'SF, ROAD C, HE,qTER FfEf ,D [Date Code VA 23832 P.O. Box 85333 Richmond, Virginia 23293-0001 (804) ~49-a)00 RECEIVED CHESTERFtE! r.. ~,~ R/W SECT. Descr!ption Ad Size [ 220(i86 03t01/2004 03/03/2004 12 i TAKE NC)TICRTHAT fiN MARCH t 0 2004 AT 700 ZOO x 11.00 113.88 ATTACH Media General Operations, lnc, Publisher of THE RICHMOND TIMES-DISPATCH ThiS iS to certi~ ihat the attached TAKE NC)TICF, THAT ON MA' was PUbl Richmond Times. Dispatch, Inc. in the City of Richmond, state of Virginia, on the following dates: 03/03/2004 The first insertion being given .... 03/03/2004 Newspa per re fete ncc: Sworn to and subscribed before Notary Public 1671632 State of Virginia C~Y of RiChmond My Commission expires THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 _ Meeting Date: lVlarch 10, 20_04 ___ Rem Number: 18, Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of a regularly scheduled meeting to be held on March 24, 2004 at 3:30 p.m. Preparer: Lisa H. Elko Attachments: ~ Yes Title: Clerk to the Board 000~87