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2017-07-26 PacketWIN11-II 1111IIIA 114 E1CVWU_UF__tHWER',1 * ' AGENDA Page I of 1 Meeting Date: July 26, 2017 Item Number: 3.D. Subiect: Work Session - Regional and Local Economic Development Programs Update County Administrator's Comments: County Administrator: Board Action Requested: Hold a work session to update the Board of Supervisors on economic development efforts in the region. Summary of Information: The Board will receive brief presentations from Barry Matherly, President of the Greater Richmond Partnership; Renee Chapline, President of Virginia's Gateway Region; and Garrett Hart, Director, Chesterfield Economic Development, on their programs to promote Chesterfield. Preparer: Garrett Hart 111, CEcD. Title: Director of Economic Development Attachments: Yes FINo #1 County to Locate a Warehouse -Material liand I! ng &Logistics .................. mmxp" OR Top Logistic Friendly County on the East Coast -The Boyd Co Activity Report GLCBAL 3,01 2017 Activity YTD For the cities of Colonial Heights, Hopewell and Petersburg and the c.ordi., of Cle,,Wfl.ld, Dinwiddie, Prince George, Sorry and Sussex New Projects: 22 Active Projects. 46 5 -year Strategic Plan Progress: 2016 -YTD Source: 57% VEDP, 43% VGR 50 3,000 $700M Properties Submitted: 54 Properties Visited: 14 Prospect Visits: 9 Business Attraction Programs: 5 i Business Attraction Meetings: 37 Existing Business Initiatives: 5 $232A91M 471 Business Engagement Meetings: 21 Announcements New Jobs Capitol Investment Completed J.,,.a,y UB[ 2020 Global 3.0 2016 - YTD Goal 30,POOL02 7/20/2017 1 Metro Rilchmiorid Expori' s Iniii a"I"I've Pilot -program to grow existing small and medium enterprises in the Richmond MSA through increased export activities Over the past year, VGR has assisted six Chesterfield businesses via MREl export services including 4 pro bono market research studies, one trade mission, two scholarships to the Virginia Conference on World Trade and participation in the ExporTech program including access to student interns 2017-2018 programming will focus more on awareness and increased utilization of MREl services Virgin @CURA@k10fJ JPMORGAN CHASE &CO. ori Tl MCHMOND EXPORTS � N w T I A T I V E 1 O -Year Cornpr��ehe�rislive Review: 2005-2015 Performed by Sust(flned hnpact, Boston, MA I Funded byThe Cameron roundation Procedure Study Findings 39 interviews with stakeholders and industry leaders from VGR has undergone a major transformation since 2005 the Gateway Region and Richmond Undeniable contribution to the region's economy Analysis of all VGR publications, press releases, project files, metric tracking systems, finances, and operational procedures Consultations with economic development, workforce development and community development experts Review of economic development professional guide books and journals to gather industry's best practices J In-depth analysis and comparison of VGR's activities, benchmarking results with other premier regional economic development organizations nationwide Demonstrated overwhelming success in achieving (and exceeding) all goals set forth for "G2" strategy VGR's work provides multiplier effects to improve local business, education, infrastructure, health, public safety and public transportation Overwhelmingly positive results from interviews supporting that VGR has given a voice to the business community VGR's range of services, activity, and results achieved measure favorably, and in many cases better, in comparison to EDO's nationwide despite substantially smaller budget and fewer employees. 31113''(1-31013 7/20/2017 9 I.00king Forward Supporting Chesterfield County Economic Development Team with program of work ,I-VEDP Strategic Asset Mapping ,",Continuing growth in high -paying jobs for the region Working to support local industries with supply -chain needs 4 Supporting Chesterfield County Economic Development Team with program of work Growing our research capacity to support our local government, industry, and stakeholders to improve business opportunities O'k Irl k 7/20/2017 3 Vision To aggressively generate economic opportun�ties that create quality jobs for all the citizens ofthe region and increase the tax base for needed community services. W'gg�// "1 15 r/%%w id, /q o", Mission Statement To gloy rriarket the Greater Richmond region as a preferred business location, generate domestic and international prospects, and support the 9ocafties' business retention efforts. 7/20/2017 1 ... .. ..... GREATER RICF MOND P A P l`, E1 , I I I P Pro9lxt h., , Vision To aggressively generate economic opportun�ties that create quality jobs for all the citizens ofthe region and increase the tax base for needed community services. W'gg�// "1 15 r/%%w id, /q o", Mission Statement To gloy rriarket the Greater Richmond region as a preferred business location, generate domestic and international prospects, and support the 9ocafties' business retention efforts. 7/20/2017 1 7/20/2017 Metrics 2017-2022 2 • Five -Year External Goals: • Attract $1 Billion in capital investment • Stimulate the creation of 6,000 direct traded jobs from new and expanding companies • Recruit one Fortune 1000 headquarters • Resulting in a Five -Year External Impact: • $2 Billion in capital investment • Creation of 10,000 direct traded jobs from new and expanding companies • Internal Goals: • Identify and qualify 1000 new prospects • Maintain 150 Active 1 and 2 prospects • Have 85 percent of the Active 1 and 2 prospects in the Target Industry Clusters • Host 300 company visits to the Region 2 7/20/2017 Marketing Reach Google and Linked -In users viewed ads by the Greater Richmond Partnership over 53 million times last year. Go gle 11" 32,07,010,7 3 7/20/2017 Sample Travel Domestic: Anaheim, CA -Natural Products Expo West Austin TX-SXSW Trade Show Big Rock Valley, MI -ED Research Partners Chicago: Chicago Consultant Missions I, 111, and III Logistics Development Forum Women in ED Forum Intl, Manufacturing Tech. Show Chicago Metro Mission Cleveland, OH-IEDC Annual Dallas, TX -Dallas Metro Consultant Mission DC, VA: DC Metro Consultant Missions 1, 11, and III Denver Metro -Denver Marketing Mission Fort Lauderdale -ED Institute GA/SC-Southeast Consultant Mission Jacksonville, FL-IEDC Leadership Conference Last Ye a r International: Little Rock, AR-IEDC Economic Future Forum Brussels, Belgium-EURADA Los Angeles, CA -LA Metro Mission Central France -France Mission Miami, FL -Consultants Forum England: Northern Ohio -Northern Ohio Mission London Mission NY/NJ/CT: UK Mission New York Metro Missions I and II Germany: Pittsburg, PA-InterCity Visit German Mission Central Germany -German Mission San Antonio, TX -ED Institute Dusseldorf -Medica San Diego, CA -Bio International Hannover -Hannover Messe Southern Florida -Brazil Subsidiary Mission Istanbul, Turkey -World Association of Tampa, FL-IMAC Spring Conference Investment Promotion Agencies (WAIPA) Washington, DC: Korea: Craft Brewers Conference Korea Mission Federal Forum Seoul, Korea -Korea Medical Equipment Show Global Cities Summit Mumbai, India -India Select USA Poland, Czech -Eastern Europe Mission White House Summit • Sao Paulo -Brazil Mission Shanghai Metro -China Mission Portugal Domestic r µ m Domestic - International Richmond continuously ranks one of the Top 10 Mid -Sized American Cities of the 0—ii Future in Foreign Direct Investment (fDi) Magazine's North American Cities of the Future. Cost of Living Program 7/20/2017 M E I R 0 R I C 1-1 Emi<PORTS I N i "r I AT I V E Collaborative effort to increase regional exports with GRP, the VCU Center for Urban and Regional Analysis, Virginia's Gateway Region, JP Morgan Chase and VEDR AAveftint' FIINOENQ�Z '(A -'�eteoarnet 2014-2017 icMARC 7714 11 0 Sm —r, ns-;; 2 Announced Smuzi Projects SIXNUST rin v^ UDS ANk elm am Lend Op /dpi OLIAE 21 SAN ^J , r rec 2 WKESSO N FRYOR ti mmisr4l)AY #,wl' CoStarGroup Deal With lt!(k, IF— 1) 1— I -N. At 9RD evan K INS', -Y- K E L R C fl K E LS 5 . .309 7/20/2017 Barry I. Matherly, CEcD, FM President and CEO Greater Richmond Partnership hmatherly2grpva.com ECONOMIC TRENDS INVESTMEN"r (FY'16-�7) Announced Projects - 14 Announced Investment- $179,834,000 Announced Jobs Created - 308 7/20/2017 1 SI'ARrUP FRMS RWMRMKVMPP REPORT JUNE 2017 RESULTS VVeprovided projects with routine assistance innavigating the development process. There were no 6iocoma6|e major issues concerning small business site development. AARON BOND Small Business Site Development Asst. � Chesterfield Economic Development 9401 Courthouse Rd, Chesterfield VA238J2 804748.1040 bonda@chwmeiiie|d.g^v , Ul7 2 ECONOMIC DEVELOPMENT ACTIVITY INVESTMENT (FY16..17) Announced Projects - 14 Announced Investment - $179,834,000 Announced Jobs Created - 308 DIGITAL MARKETING ACTIVITY Website Visits - YTD FY17 - 24,167 Social Media Impressions - YTD FY17 - 326,309 EXISTING BUSINESS OUTREACH Existing Business Contacts - YTD FY17 - 280 Small Business Contacts - YTD FY17 - 424 PROSPECT ACTIVITY Active Projects - 4Q FY17 - 40 Technology Zone Applications - 4Q FY17 - 14 COMM 11ERCUU. DEVELOPMENT TRENDS COMMERCIAL VACANCY RATES COMMERCIAL BUILDING PERMITS Aggregate Vacancy Rate - 4Q FY17 - 19.7% Certificates of Occupancy Issued - June 2017 - 30 Aggregate Vacancy Rate - 4Q FY'16 - 14.3% Certificates of Occupancy Issued - June 2016 - 21 Largest Contiguous Office Space -Jun 2017 -23,224 sq.ft. Certificates of Occupancy Issued - YTD CY17 - 127 Certificates of Occupancy Issued - YTD CY16 - 120 *_�F V"IIII �� WAGES IN CHESTERFIELD D!IIAvg, Weekly Wage - 4Q CY17 Avg, Weeklilly ii�llWage - 40. CY16 - $89� ESTABLISHMENTS (BUSINESSES) IN CHESTERFIELD Total Establishments - 4Q CY17 - 8,886 Total Establishments - 4Q CY16 - 8,516 STARTUP FIRMS Total Startup Firms - CY16 - 419 Total Startup Firms - CY15 - 499 SOURCES: CHESTERFIELD ECONOMIC DEVELOPMENT & VIRGINIA EMPLOYMENT COMMISSION F %J f/III Fpl= & FIT 7 om REPORT JULY 2017 \Q, ........... kf SMALL BUSINESS SITE DEVELOPMENT ACTIVITY PROCESS NUMBER OF PROJECTS CONTACTS ASSISTED Pre -development 1 1 Zoning 1 1 Site Plan 22 3 Building Inspection 2 2 — - ------------------ Total 26 7 RESULTS We provided projects with routine assistance in navigating the development process. There were no discernable major issues concerning small business site development. FOR MORE INFORMATION Please contact Aaron Bond with Chesterfield's Economic Development. AARON BOND Small Business Site Development Asst. Chesterfield Economic Development 9401 Courthouse Rd, Chesterfield VA 23832 804.748.1040 bonda@chesterfield.gov COCOHESTERRELD F C1 0 E V F I C) I I M 1:11 N _T 3Xr-314 y�4 tiR� CHESTERFIELD COUNTY II 4 _ li BOARD OF SUPERVISORS Page 1 of 1 6,1749 AGENDA Rcn+iA Meeting Date: July 26, 2017 Item Number: 3.E. Subject: County Administration Update - Dominion Energy Presentation County Administrator's Comments: County Administrate' Board Action Requested: Summary of Information: Mr. James Beazley, Manager -Regional, State and Local Affairs, Dominion Energy, will update the Board of Supervisors on activities of Dominion Energy. Preparer: Louis Lassiter Attachments: Yes Title: Deputy County Administrator ❑ No # ry aa� Our Major Assets, • Midlothian Operations Office • Chesterfield Power Station ® Chesterfield Training Center (s) *roperty Taxes P 10 aid in 2017: V m $9.2 million 1W.W7?9� Number of Dominion Energy Virginia Customers: m 143,951 (� 1,465 from 2016) 7/20/2017 POWER STATIO - Largest fossil -fueled power station in Virginia, supplies 12 percent the electricity in Dominion Energy's service territory -Sign hioomeconomic driver for Chesterfield County and this region v' -260 employees full time V Currently ~500 contractors on site ~1.64Omegawatts ofcoal (units 3.4,[i6)and natural gas-fired generation (units 7.g) /Coneumos-100cars ofcoal per day with all coal units atfull load ° Nearly $lbillion inenvironmental improvements suthe station over the last decade. (-$100maverage per year over last 13years) /9u%reduction inmercury emissions V96% reduction in sulfur dioxide emissions 4 7/20/2017 Iq Cleaner Energy for Our Customers ® Dominion Energy has reduced emissions that cause smog and acid rain by 91% and carbon by 23% since 2000. ® Innovative solar installations through various partnerships. Strengthening Our Communities ® 1 in 5 hires is a veteran due to our Troops to Energy Jobs program. ® Dominion Energy's recently expanded EnergyShare Program committed $57 million by 2020. n ® Safety is paramount before, during, and after a storm ® Safety & storm preparation tips shared via social media & media partners ® Customers with medical needs are notified in advance of possible multi -day power outage • Field crews and support teams follow strict safety guidelibes: • To keep employees and customers safe during inclement weather • To allow for adequate rest time throughout the restoration effort 7/20/2017 6 91 • Postpone outdoor activities. = Get inside -takeoover. am • Avoid showering orbathing as plumbing and bathroom fixtures can conduct electricity during thunderstorms. • Secure outdoor objects (grills and lawn furniture) that could blow away orcause damage. ° Unplug appliances and electronic items such ascomputers, televisions and air conditioners. • Make sure you have flashlights and abattery-powered radio inaneasy tofind place. ° Charge oe|| phones in advance of severe weather. 7/20/2017 7/20/2017 ma October 2016 Hurricane Matthew oil 497,900 0 1 Hurricane June 2016 June 2016 Wind Storm 303,671 Wind September 2016 Tropical Storm Hermine 189,522 Tropical Storm February 2015 Valentine's Wind Storm 177,499 Wind June 2015 2015 Father's Day Storm 172,276 Thunderstorms February 2016 February 24 Wind Storm 92,258 Wind &Tornados January 2016 Winter Storm Jonas 52,731 Snow July 2014 Eastern Tornado 27,169 Thunderstorms & Tornado M 6. Services S— idNW—1 —W— I 7/20/2017 5. Individual Transformers R.duawbia level - Package Assembly I* - Crews continue working overnight Work Type Assessment & Define Resources Available Work Packaging and Crew Assignment Customer Restoration Update 12 fja*.."p.jg 21 . I Restoration Priority System Th. —.b..A 4— In ", diagram 0— It. ft_tm—t PI.M, and P.61k P, nand pal z .Wtk,l Ph.— f -34i." —w, -Wy fa<Yllttmx Q911 m7 arra all Part „# 6 6. Services S— idNW—1 —W— I 7/20/2017 5. Individual Transformers R.duawbia level - Package Assembly I* - Crews continue working overnight Work Type Assessment & Define Resources Available Work Packaging and Crew Assignment Customer Restoration Update 12 fja*.."p.jg 21 . I Currently, only one-third of Dominion Energy's distribution system is underground: Prohibitively expensive to put the entire distribution system underground Strategic Undergrounding: • Reliability initiative aimed at reducing the duration of storm restorations ® Program aims to underground the most outage -prone overhead distribution lines ("tap lines") • Senate Bill 1473: addresses SCC's concerns about how we select lines to underground ® Specifies that vulnerability of tap lines is determined using 10 -year outage history data ® Streamlines approval process by providing a presumption that the program is in the public interest ® The result: when crews don't have to make as many repairs after a storm, the time to restore power for all customers is reduced Chesterfield County by the numbers: 7/20/2017 60 projects equals 22.9 miles of overhead lines converted to underground lines Timeline: 1.2 miles in 2014 6.3 miles in 2015 12.1 miles in 2016 3.3 miles in 2017 13 W (y' OlBvllle Wyndham Goochland Maidens Short Pmnp Glen Allen QiD x(15 601 *g""$1 Powhatan Richmond , A B0 ian Air i ? Xr P /P NVQx k � / "'M 0 5) xo' • Wor Chuim 5 10 In V darter Winterhain c k fmi'0 Hopewell RELIABILITY How Dominion is Staying Reliable: ® Recent tra nsm ission and distribution u ndergrou nd i rigg projects are having a positive impact on reliability ® Distribution reliability programs are rebuilding & replacing aging equipment, considering undergrounding, tree trimming & vegetation management, and completing special projects targeting custorner groups with reliability concerns . . . . .. . ........ . . . . . ............. 180 Average Customer Minutes Out (excluding Major Storms) 160 151 ,, 143 138 136 3-ycarRolling Avvrg 140 130 120 113 123 120 ill 100 80 60 411 20 0 21,01 2010 2011 2012 2011 2014 2011 2016 ... ... . . .............. . .. - . .... . ........ N 3, G 7/20/2017 H-9 Dominion Energy provides energy efficiency improvements to eligible customers, including the elderly and disabled. Customer contact: NEXANT (1-888-366-8280) Providers: local weatherization agencies Audits: vendors schedule with customers Installed measures: identified in the audit 0, LED light bulbs rM Faucet aerators Attic insulation or High -efficiency central furnace fan motors IN, Low -Flow showerheads rp Water heater pipe wrap insulation o, Heat pump & A/C tune-up wm Air sealing Conservation Saving on your bill is easy. � Every home is different tea, A home energy audit can help pinpoint your trouble spots 7,000 Homes Weatherized 6,100 Multi -Family Homes 545% Savings Annually for Multi - Family Homes 900 Single -Family Homes 10-15% Savings Annually for Single Family Homes Top 10 Ways to Save: 1. Turn off lights, unplug equipments not in use, or use power strips 2. Keep the fridge between 36° and 39° 3. When possible, use cold water to wash clothes 4. Wash only full loads of dishes and clothes 5. Lower the water heater to between 120° and 1250. 6. Select the air dry option instead of the dishwasher's drying cycle 7. Insulate hot water pipes and water heater tank & Look for the ENERGY STAR® label 9. Clean filters- dryer lint filter after every use, air filters every other month 10. Turn heat or air conditioning off (or close registers) and close doors to unused rooms v 18 7/20/2017 E M� 7/20/2017 D 10 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: July 26, 2017 Item Number: 11.A. Subject: Resolution Recognizing Boy Scouts Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Mitchell Harris Law, Troop 2855, sponsored by The Church of Jesus Christ of Latter-day Saints -Belmont Ward; Mr. Ryan James Sabisch, Troop 897, sponsored by Mount Pisgah United Methodist Church; Mr. William Thomas Bates, Troop 876, also sponsored by Mount Pisgah United Methodist Church; and Mr. Mitchell Steven Natale, Troop 2890, sponsored by Brandermill Church, upon attaining the rank of Eagle Scout. They will be present at the meeting, accompanied by members of their families, to accept their resolutions. Preparer: Janice Bla Attachments: Title: Clerk to the Board 0 Yes 1-1 No 6 2 G WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least 21 merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Mitchell Harris Law, Troop 2855, sponsored by The Church of Jesus Christ of Latter-day Saints -Belmont Ward; Mr. Ryan James Sabisch, Troop 897, sponsored by Mount Pisgah United Methodist Church; Mr. William Thomas Bates, Troop 876, also sponsored by Mount Pisgah United Methodist Church; and Mr. Mitchell Steven Natale, Troop 2890, sponsored by Brandermill Church, have accomplished those high standards of commitment and have reached the long -sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through their experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for a role as leaders in society, Mitchell, Ryan, William and Mitchell have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 26th day of July 2017, publicly recognizes Mr. Mitchell Harris Law, Mr. Ryan James Sabisch, Mr. William Thomas Bates and Mr. Mitchell Steven Natale, extends congratulations on their attainment of Eagle Scout, and acknowledges the good fortune of the county to have such outstanding young men as its citizens. �°9'clv'oz'� CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 26, 2017 Item Number: 11.8. Subject: Resolution Recognizing Mr. Joel A. Imburg, Department of Mental Health Support Services, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Imburg is retiring from the Department of Mental Health Support Services on August 1, 2017, after providing 28 years of service to the citizens of Chesterfield County. Preparer: Debbie Burcham — Title: Executive Director of Chesterfield CSB/MHSS Attachments: Yes No 0 1:1 312S RECOGNIZING MR. JOEL A. IMBURG UPON HIS RETIREMENT WHEREAS, Mr. Joel A. Imburg was hired by Chesterfield Mental Health Support Services on August 28, 1989, and will retire August 11 2017, after providing outstanding service to the residents of Chesterfield County; and WHEREAS, Mr. Imburg provided 24/7 Crisis Intervention services from 1989 through 2015 and exhibited expertise in helping individuals suffering from anxiety disorders, panic disorders and grief issues; and WHEREAS, Mr. Imburg was awarded Employee of the Year in 1999 and recognized at the annual Community Services Board Awards Banquet; and WHEREAS, Mr. Imburg received the Intake Champion Award in 2001 and the Crisis Team MVP Award in 2004; and WHEREAS, Mr. Imburg was instrumental in providing support and clinical skill to assist in the successful launch and continued mission of the Same Day Access Team from 2015 to 2017; and WHEREAS, Mr. Imburg exhibited constant professionalism and a strong work ethic, often arriving early and staying late; and WHEREAS, Mr. Imburg consistently demonstrated compassion and empathy and will be greatly missed by individuals, families, colleagues and co-workers alike. NOW THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 26th day of July 2017, publicly recognizes the outstanding contributions of Mr. Joel A. Imburg and extends appreciation, on behalf of its members and the citizens of Chesterfield County, for 28 years of dedicated service to the county, congratulations upon his retirement, and best wishes for a long, happy and healthy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Imburg and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 RCIN AGENDA Meeting Date: July 26, 2017 Item Number: 11.C. Subject: Resolution Recognizing Mr. LeRoy Peterson, Jr., Utilities Department, Upon His Retirement on July 1, 2017 County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. LeRoy Peterson retired from the Utilities Department on July 1, 2017, after more than 27 years of service to the Chesterfield County Utilities Department. Preparer: George B. Hayes Attachments: 0 Yes F-1 No Title: Director of Utilities RECOGNIZING MR. LEROY PETERSON, JR. UPON HIS RETIREMENT WHEREAS, Mr. LeRoy Peterson, Jr. retired from the Chesterfield County Utilities Department on July 1, 2017; and WHEREAS, Mr. Peterson began his public service career with Chesterfield County on September 5, 1989, when he was hired by the Chesterfield County Department of Utilities as a utility worker; and WHEREAS, on June 3, 2006, Mr. Peterson was promoted to senior utility worker and served faithfully in that position until his retirement; and WHEREAS, Mr. Peterson assisted in hundreds of repairs to water - distribution lines, and associated operations and maintenance duties; and WHEREAS, Mr. Peterson focused on providing world-class customer service by consistently meeting or exceeding customer expectations; and WHEREAS, Mr. Peterson continuously utilized his knowledge and experience with mainline repair techniques to restore water service and ensure customers were provided water services that were safe, reliable, and environmentally sound; and WHEREAS, Mr. Peterson willingly and faithfully worked after hours and during emergencies to restore water service to customers regardless of weather conditions or time of day or night; and WHEREAS, Mr. Peterson was highly respected and liked by his peers and co-workers; and WHEREAS, throughout his career with Chesterfield County, Mr. Peterson displayed dependability, aptitude, good character, and values. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 26th day of July 2017, publicly recognizes Mr. LeRoy Peterson, Jr. and extends on behalf of its members and citizens of Chesterfield County, appreciation for more than 27 years of exceptional service to the county. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Peterson and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County. 31313 3`1 off 0 MUM. I-WiflAu exel M:uj 21 210 1 BE Meeting Date: July 26, 2017 Item Number: 11.13. Subiect: Resolution Recognizing Ms. Betty P Retirement County Administrator's Comments: County Administrator: Board Action Request Page 1 of 1 Tate, Deputy Treasurer, Upon Her Adoption of attached resolution. Summary of Information: The Board of Supervisors will recognize Ms. Betty Tate, Deputy Treasurer, upon her retirement. Ms. Tate served the citizens of Chesterfield County for over 32 years. She began work with the county's Internal Audit Department as an auditor in June 1985 and was hired as Deputy Treasurer in September 1990. During Ms. Tate's tenure managing the accounting area of the Treasurer's Office, great strides were made in process improvement, automation, customer service and innovation. Preparer: Carey Adams Attachments: 0 Yes Title: Chief Deputy Treasurer 1-1 No RECOGNIZING MS. BETTY P. TATE UPON HER RETIREMENT WHEREAS, Ms. Betty P. Tate, after earning an undergraduate degree from Virginia Commonwealth University and holding positions of increasing responsibility in the private sector, began her career with Chesterfield County in June 1985 as an auditor with the county's Internal Audit Department, and was promoted to senior auditor in July 1990; and WHEREAS, in September 1990, Ms. Tate was hired and appointed as Deputy Treasurer by then Treasurer Mary Arline McGuire; and WHEREAS, Ms. Tate faithfully served under three treasurers during her tenure, and worked diligently to manage the accounting operations of the office; and WHEREAS, Ms. Tate understood the value of education and self- improvement; she completed all the requirements to be certified as a Governmental Deputy Treasurer in May 1996 and continued to maintain the requirements for her certification throughout her career; and WHEREAS, Ms. Tate was instrumental in achieving numerous process improvements over the years, including automation of critical tasks, saving the county thousands of dollars; and WHEREAS, Ms. Tate served on numerous system implementation teams during her tenure, and played a key role in the success of various systems critical to customer service and treasury accounting; and WHEREAS, Ms. Tate provided crucial assistance in the implementation of personal property tax relief, ensuring that funds received were properly allocated to customer accounts and accurately tracked; and WHEREAS, Ms. Tate maintained a consistent focus on customer service and worked admirably to assist customers during peak workload periods, and she was a vital team member in several initiatives that enhanced the level of customer service provided to our citizens, including acceptance of debit and credit cards at the point of sale, via the telephone or internet and the elimination of vehicle decals; and WHEREAS, Ms. Tate was responsible for managing the Treasurer's accounting records and system of internal controls and was the office coordinator for a minimum of two audits conducted annually by the State Auditor of Public Accounts and the county's external auditors; each audit was completed successfully with no material findings, a testament to Ms. Tate's outstanding efforts in this area; and WHEREAS, Ms. Tate commendably served as the county's investment manager since July 2004 and worked to maximize the interest earned on collected funds, consistently garnering rates of return in excess of national and regional benchmarks; and WHEREAS, Ms. Tate managed operations with our banking service providers, handling significant transitions between four financial institutions, ensuring that key services were provided without interruption, and implemented banking services which enhanced customer service and controls in the areas of records imaging, payment processing, and positive pay; and WHEREAS, Ms. Tate volunteered to assist Goochland County after the abrupt resignation of their Treasurer in February 2011, and worked earnestly to provide her accounting and internal control expertise, resulting in a list of over 60 recommendations to improve financial processes and to strengthen checks and balances over financial functions; and WHEREAS, Ms. Tate performed a commendable job of managing the Treasurer's compliance with state record retention guidelines and was recognized as a key resource on the subject; she was always open to assisting other localities with their questions, and she also developed and instructed a records retention class for new treasurers and served on a focus group to review state-wide retention guidelines; and WHEREAS, Ms. Tate was well -liked, possessing a quick wit and an excellent sense of humor, that brightened even the most challenging of days; and WHEREAS, Ms. Tate was the consummate team player, who had the keen ability to work with a diverse group of people, and was recognized on numerous occasions by her fellow employees for her customer service, teamwork, and efforts toward continuous improvement; and WHEREAS, Ms. Tate will be sorely missed for her contributions to excellence in treasury accounting, fiscal integrity, and her faithful service and dedication to serving our citizens. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 26th day of July 2017, publicly recognizes Ms. Betty P. Tate for her 32 years of exemplary service to the residents of Chesterfield County, and extends best wishes for a long, happy, healthy, and fulfilling retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Ms. Tate, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. L �', 343 03 i 4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 26, 2017 Item Number: 11.E. Subiect: Resolution Recognizing Mrs. Gayle W. Sylvester, Emergency Communications Center, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Request Adoption of the attached resolution. Summary of Information: Mrs. Gayle W. Sylvester will retire from the Emergency Communications Center on August 1, 2017, after 30 years of dedicated service to Chesterfield County. Preparer: Richard F. Troshak Title: Director, Emergency Communications Center Attachments: Yes F-1 No RECOGNIZING MRS. GAYLE W. SYLVESTER UPON HER RETIREMENT WHEREAS, Mrs. Gayle W. Sylvester began her public service with Chesterfield County as a Dispatcher in the Emergency Communications Center on August 10, 1987, and faithfully served the county for 30 years until August 1, 2017; and WHEREAS, Mrs. Sylvester was able to adapt to the ever-changing environment and growth within Chesterfield County and the Emergency Communications Center, and participated in upgrades of the enhanced 911 system, county's radio system, and Computer -Aided Dispatch System throughout her career; and WHEREAS, Mrs. Sylvester has served in the Dispatcher and Cross -Trained Dispatcher, Supervisory, Lead and Trainer positions during her career; and WHEREAS, Mrs. Sylvester has impacted initial training of new hires employed by the Emergency Communications Center by being certified as an Association of Public -Safety Communications Officials (APCO) Instructor teaching new hires Emergency Medical Dispatch, Department of Criminal Justice Services (DCJS) Instructor teaching NCIC/VCIN, Basic Dispatch School and all positions within the 911 center, which afforded the center, and the region the ability to build its future communications officers; and WHEREAS, Mrs. Sylvester served as a 911 educator in our schools and community, served on the recruitment team for the ECC, and served on the ECC Quality Council; and WHEREAS, Mrs. Sylvester displayed a helpful, courteous, and caring attitude while working with internal and external customers; and WHEREAS, Mrs. Sylvester has provided a high level of commitment to her work performance as a thorough and conscientious employee; and WHEREAS, Mrs. Sylvester has provided the Emergency Communications Center and Chesterfield County with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors thank Mrs. Sylvester for her diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 26th day of July 2017, publicly recognizes Mrs. Gayle W. Sylvester, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of the resolution be presented to Mrs. Sylvester and that the resolution be permanently recorded among the papers of the Board of Supervisors of Chesterfield County, Virginia. Page 1 of 2 Meeting Date: July 27, 2017 Item Number: 12.A.1. Subiect: Nominations/Appointments/Reappointments to the Youth Services Citizen Board County Administrator's Comments: County Admin Board Action Requested: Nominate/appoint/reappoint members to erve on the Youth Services Citizen Board. Summary of Information: The purpose of the Youth Services Citizen Board is to advise the Board of Supervisors regarding planning and policies affecting youth development and to provide a community forum to focus on youth issues. Midlothian District. Supervisor Haley recommends that the board nominate and appoint Maclane Self from Midlothian High School for a term of September 1, 2017, through June 30, 2018. Mr. Self meets all the eligibility requirements to fill the vacancy and has indicated his willingness to serve. Clover Hill District. Supervisor Winslow recommends that the board nominate and appoint Devin Hux and reappoint Moriah Rock from Clover Hill High School for the term of September 1, 2017, through June 30, 2018. Preparer: Jana D. Carter Title: Director, Juvenile Services Attachments: Fl Yes 0 No 0 0, CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Supervisor Winslow also recommends that the board nominate and appoint Skyler Pokorny and Whitney Madison from Monacan High School for a term of September 1, 2017, through June 30, 2018. Ms. Hux, Ms. Rock, Ms. Pokorny, and Ms. Madison meet all the eligibility requirements to fill the vacancies and have indicated their willingness to serve. At -Large. Board members recommend the appointment of Samra Kanwall from Maggie Walker Governor's School for a term of September 1, 2017 through June 30, 2018. Ms. Kanwall meets all the eligibility requirements and.has indicated her willingness to serve as an at large member. Under the existing Rules of Procedure, appointments to boards and committees may be nominated and appointed at the same meeting. Nominees are voted on in the order in which they are nominated. AGENDA Page 1 of 1 Meeting Date: July 26, 2017 Item Number: 12.A.2. Subiect: Nomination/Appointment/Reappointment to the Health Center Commission (HCC) for the County of Chesterfield County Administrator's Comments: County Administrator: Board Action Requested: Nomination/appointment/reappointment Commission. Summary of Information: of members to the Health Center The Health Center Commission (HCC) for the County of Chesterfield governs and oversees the operations of Lucy Corr Village. Sarah C. Snead, Deputy County Administrator for Human Services, serves as an ex -officio member -advisor to the HCC. Mr. Chuck Maguire completed his first term as a member of the Health Care Commission on June 30, 2017. He is eligible for reappointment to a second term. Ms. Tracy Kemp Stallings completed her first term on June 30, 2017 and has requested not to be reappointed at this time. Mr. James Copp completed his second term on June 30, 2017. Four applications were received for these three vacancies. Board members concur with the reappointment of Mr. Chuck Maguire and the appointment of Mr. Jeremy Gray and Mr. Hobart Harvey to serve as at -large commissioners effective immediately. These appointments will expire June 30, 2021. Under the existing Rules of Procedure, appointments to boards and committees may be nominated and appointed at the same meeting. Nominees are voted on in the order in which they are nominated. Preparer: Sarah Q. Snead Title: Deputy County Administrator, Human Services Attachments: El Yes No 41DI, . 3� .110�' (1 31 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Pagel of 2 Meeting Date: July 27, 2017 Item Number: 12.A.1. Subiect: Nominations/Appointments/Reappointments to the Youth Services Citizen Board County Administrator's Comments: County Administrator: Board Action ReguestbdT Nominate/appoint/reappoint members to Board. Summary of Information: erve on the Youth Services Citizen The purpose of the Youth Services Citizen Board is to advise the Board of Supervisors regarding planning and policies affecting youth development and to provide a community forum to focus on youth issues. Midlothian District. Supervisor Haley recommends that the board nominate and appoint Maclane Self from Midlothian High School for a term of September 1, 2017, through June 30, 2018. Mr. Self meets all the eligibility requirements to fill the vacancy and has indicated his willingness to serve. Supervisor Haley also recommends that Sandhu from James River High School through June 30, 2018. the board nominate and appoint Tajinder for the term of September 1, 2017, Ms. Sandhu meets all the eligibility requirements to fill the vacancy and has indicated her willingness to serve. Preparer: Jana D. Carter Title: Director, Juvenile Services Attachments: Yes ■ No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Clover Hill District. Supervisor Winslow recommends that the board nominate and appoint Devin Hux and reappoint Moriah Rock from Clover Hill High School for the term of September 1, 2017, through June 30, 2018. Supervisor Winslow also recommends that the board nominate and appoint Skyler Pokorny and Madison Whitney from Monacan High School for a term of September 1, 2017, through June 30, 2018. Ms. Hux, Ms. Rock, Ms. Pokorny, and Ms. Madison meet all the eligibility requirements to fill the vacancies and have indicated their willingness to serve. Bermuda District. Supervisor Jaeckle recommends that the board nominate and appoint Deanndra Richards from Thomas Dale High school for the term of September 1, 2017, through June 30, 2018. Ms. Richards meets all the eligibility requirements and has indicated her willingness to serve as an at large member. At -Large. Board members recommend the appointment of Samra Kanwal from Maggie Walker Governor's School for a term of September 1, 2017, through June 30, 2018. Ms. Kanwal meets all the eligibility requirements and has indicated her willingness to serve as an at large member. Under the existing Rules of Procedure, appointments to boards and committees may be nominated and appointed at the same meeting. Nominees are voted on in the order in which they are nominated. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 26, 2017 Item Number: 12.13.2.a. I Subiect: Resolution Recognizing Deputy First Class Robin S Office, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Eggleston, Sheriff's Deputy First Class Robin S. Eggleston will retire on August 1, 2017, after 20 years of service to Chesterfield County. Preparer: Karl S. Leonard Attachments: 0 Yes ❑ No Title: Sheriff RECOGNIZING DEPUTY FIRST CLASS ROBIN S. EGGLESTON UPON HIS RETIREMENT WHEREAS, Mr. Robin S. Eggleston has faithfully served Chesterfield County for over 20 years; and WHEREAS, on February 13, 1995, Deputy Eggleston joined the Chesterfield County Sheriff's Office as a deputy assigned to the Corrections Bureau under Sheriff Clarence G. Williams, Jr., and WHEREAS, on November 30, 1998, after a brief break in service and returning part-time, Deputy Eggleston rejoined the Chesterfield County Sheriff's Office as a full-time deputy, and faithfully served Sheriff Dennis S. Proffitt, Sr. and current Sheriff Karl S. Leonard; and WHEREAS, Deputy Eggleston has demonstrated his versatility, skill and strong work ethic in a wide range of assignments in both the Correctional and Court Services sections of the Sheriff's Office; and WHEREAS, Deputy Eggleston demonstrated further commitment to the Sheriff's Office by serving on the Sheriff's Special Operations Response Team; and WHEREAS, in November 2008, Deputy Eggleston met all requirements to qualify as a Deputy First Class; and WHEREAS, Deputy Eggleston completed several projects to enhance the video arraignment process, including coordinating with 27 separate jurisdictions to update the statewide video listing; and WHEREAS, Deputy Eggleston has aided in ensuring that employees of the Sheriff's office meet the highest standards by serving as a field training officer; and WHEREAS, Deputy Eggleston received several letters of appreciation and commendation for his dedication and service to the employees and citizens of Chesterfield County; and WHEREAS, Deputy Eggleston has been actively involved in supporting the Virginia Special Olympics Golf Tournament for several years. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Deputy First Class Robin S. Eggleston, expresses the appreciation of all residents for his service to Chesterfield County and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ''acr+TM wp Meeting Date: July 26, 2017 Item Number: 12.13.2.b. Subiect: Resolution Recognizing Corporal Mark D. Bowen, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Yll Board Action Requested: Adoption of the attached resolution. Summary of Information: Corporal Mark D. Bowen retired from the Police Department on July 1, 2017, after providing over 20 years of service to the residents of Chesterfield County. Preparer: Colonel Thierry G. Dupuis Title: Chief of Police Attachments: 0 Yes F] No # IN • •••••� :• •• • WHEREAS, Corporal Mark D. Bowen retired from the Chesterfield County Police Department on July 1, 2017, after providing over 20 years of quality service to the residents of Chesterfield County; and WHEREAS, Corporal Bowen has faithfully served the county in the capacity of Patrol Officer, Senior Police Officer, Master Police Officer, Career Police Office and Corporal; and WHEREAS, during his tenure, Corporal Bowen also served as a School Resource Officer, Field Training Officer, Rifle Operator, and as a member of the Marine Patrol and Honor Guard; and WHEREAS, Corporal Bowen was awarded a Chief's Commendation for his quick thinking and actions when a fire was discovered at a Chesterfield high school; and, at a great personal risk to himself, he moved the burning material away from the walls to protect the building structure and the people inside, until firefighters arrived and extinguished the fire; and WHEREAS, Corporal Bowen was the recipient of a Life Saving Award for his actions when he and a fellow officer entered frigid water to pull an individual, who was struggling and floundering to stay afloat, to safety; and due to his actions, the life of the individual was saved; and WHEREAS, Corporal Bowen received a Chief's Commendation for his actions while responding to an attempted robbery call; after observing a suspicious individual hiding behind trees near a residence, he apprehended the subject who was then identified as the suspect involved in the robbery attempt, and his keen observation and quick actions led to the speedy conclusion of the robbery attempt; and WHEREAS, Corporal Bowen received a Chief's Commendation and a Unit Citation recognizing his leadership, work ethic and dedication on two different initiatives that required an extraordinary amount of work and resulted in a high case clearance rate and almost 200 arrests, including three who were on Chesterfield's Most Wanted List; and WHEREAS, Corporal Bowen served many years as a School Resource Officer where he developed positive and productive working relationships with both students and staff; and WHEREAS, Corporal Bowen was the recipient of a Chief's Commendation for information obtained that led to the arrest of a violent criminal; his trusted relationship with students resulted in the sharing of information that led to the arrest; and WHEREAS, Corporal Bowen received a Unit Citation for his role in achieving extraordinary crime reduction results by executing a strategic approach to reducing commercial burglaries, accidents caused by impaired driving and crimes committed by juveniles; and WHEREAS, Corporal Bowen was recognized by his supervisors for mentoring newer officers and for being instrumental in developing camaraderie among his peers; and WHEREAS, Corporal Bowen is recognized for his consistent teamwork, strong work ethic and communications and human relations skills, all of which he has utilized in achieving results within the Police Department and in assisting residents of Chesterfield County; and WHEREAS, during his tenure, Corporal Bowen has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Corporal Bowen has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Bowen's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Corporal Mark D. Bowen and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. 1% &?D, <4 ) .4q' s - CHESTERFIELD BOARD O SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 26, 2017 Item Number: 12.13.2.c. Subiect: Resolution Recognizing Ms. Felicia D. Pettiford, Juvenile Detention Home, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Ms. Felicia D. Pettiford retired from the Juvenile Detention Home on July 1, 2017, after 32 years of service to Chesterfield County. Preparer: Marilyn Brown Title: Director Juvenile Detention Home Attachments: 0 Yes F-1No RECOGNIZING MS. FELICIA D. PETTIFORD UPON HER RETIREMENT WHEREAS, Ms. Felicia D. Pettiford retired from the Chesterfield County Juvenile Detention Home on July 1, 2017, after providing over 32 years of quality service to the citizens of Chesterfield County; and WHEREAS, Ms. Pettiford has faithfully served the county as an aide for the Chesterfield Juvenile Detention Home, quietly working behind the scenes to support the detained children; and WHEREAS, Ms. Pettiford has provided the residents and staff of the detention home with quality, USDA -approved meals, including well over 50,000 meals each year; and WHEREAS, Ms. Pettiford has arrived early every morning to ensure the residents of the detention home have clean clothing; and WHEREAS, Ms. Pettiford has consistently complied with all Health Department -mandated sanitation requirements, being an integral part of a team that received 100 percent compliance with state and federal regulations; and WHEREAS, Ms. Pettiford has consistently maintained her rigorous ServSafe certifications through the United States Department of Agriculture; and WHEREAS, Ms. Pettiford has maintained a pleasant working relationship with coworkers throughout the entire department; and WHEREAS, Ms. Pettiford has completed numerous quality courses through Chesterfield University. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Ms. Felicia D. Pettiford, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for her years of loyal service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: July 26, 2017 Item Number: 12.13.2.d. Subiect: Resolution Recognizing Mr. H. Cary Adams, Utilities Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information: Mr. H. Cary Adams retired from the Utilities Department on June 1, 2017, with over 15 years of service. Preparer: Michael A. Nannery, P. E Attachments: 0 Yes F-1 No Title: Assistant Director of Utilities RECOGNIZING MR. H. CARY ADAMS UPON HIS RETIREMENT WHEREAS, Mr. H. Cary Adams retired from Chesterfield County's Utilities Department on June 1, 2017; and WHEREAS, in October 2001, Mr. Adams began his public-service career with the Chesterfield County Department of Utilities as an automation specialist who analyzed the department's technology needs and implemented appropriate automation solutions; and WHEREAS, Mr. Adams assumed the role of systems administrator for the department's imaging application, thus preserving the technical and historical data related to the county's water and wastewater infrastructure; and WHEREAS, in 2002, in recognition of his technical expertise, Mr. Adams was promoted to the position of automation analyst; and , WHEREAS, Mr. Adams was the administrator of the imaging application and was instrumental in the education of various computer software applications, including support for the staff of the Utilities Department; and WHEREAS, Mr. Adams established the use of personal digital assistants for the first time within the department and introduced a new email system where he was instrumental in the phases of planning, execution, and training; and WHEREAS, in 2005, in recognition of his technical expertise, Mr. Adams was promoted to the position of senior automation analyst, and based upon his leadership skills, was promoted to supervisor; and WHEREAS, Mr. Adams demonstrated exceptional customer service through his support of the Customer Information System and its online payment features; and WHEREAS, Mr. Adams showed continuous support of the department's records management program and volunteered almost ten years of his time to the records management industry, having served on the executive boards of three associations dedicated to the preservation of information; and WHEREAS, Mr. Adams has always worked diligently to ensure customers, needs were met in a timely and professional manner, demonstrated an excellent work ethic, and always sought out the best technology solutions. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. H. Cary Adams and extends on behalf of its members and the citizens of Chesterfield County, appreciation for over 15 years of exceptional service to the county. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: July 26, 2017 Item Number: 12.13.3. Subject: Award Individual Requirements Contracts for As -Needed Civil Engineering Services to Timmons Group, Inc., Gerstenmaier Consulting dba HG Design Studio, Dewberry Engineers Inc. and Burgess & Niple County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Director of Purchasing to award individual requirements contracts for as needed civil engineering services to Timmons Group, Inc., Gerstenmaier Consulting dba HG' Design Studio, Dewberry Engineers Inc. and Burgess & Niple for miscellaneous construction, renovation and major maintenance projects in the Department of General Services. Summary of Information: Following a request for proposal process, four firms were chosen to provide civil engineering services for the County and Chesterfield County Public Schools. Services provided by these firms include, but are not limited to: site design/site engineering, land surveying, zoning consultations, assistance with site selection, site master planning, utilities design and coordination with various utility providers, traffic/school flashing light planning, storm water management, environmental site assessment, landscape architecture design, exterior lighting evaluation and design, irrigation design/assessment, value engineering and construction administration services. Each contract is for one (1) year, with the possibility of four (4) one-year renewals. As this contract is for services on an as -needed basis, the actual value of each contract will depend on current and future needs. Because these contracts will be utilized by both the County and Schools, multiple contracts are required to ensure that services are immediately accessible without the need for additional procurement. Preparer: Clay Bowles Title: Director of General Services Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 1749 AGENDA Meeting Date: July 26, 2017 Item Number: 12.13.4. Subiect: Approval of a 25 -Mile -Per -Hour Speed Limit on Beatrice Lane County Administrator's Comments: 7 County Administrator: Board Action Requested: The Board is requested to approve a 25 -mile -per -hour speed limit on Beatrice Lane. Summary of Information: Beatrice Lane is a short residential street on county -owned right-of-way. The street currently does not have a posted speed limit. A resident has requested that the street be posted with a speed limit so'that County Police can provide enforcement. Sections 46.2-878 and 46.2-1300 of the Code of Virginia enables the Board of Supervisors to establish speed limits on roads within the County that are not State maintained. A traffic engineering investigation of Beatrice Lane by the County Transportation Department indicates that the appropriate speed limit for this residential street is 25 miles per hour. Recommendation: Staff recommends that the Board adopt the attached resolution establishing a 25 -mile -per -hour speed limit on Beatrice Lane. Staff should be authorized to have the appropriate speed limit sign installed. District: Clover Hill Preparer: Jesse W. Smith Title: Director of Transportation Attachments: 0 Yes F-1 No #0 . o' 0, , 0" SI WHEREAS, Beatrice Lane is not a state maintained road; and WHEREAS, Sections 46.2-878 and 46.2-1300 of the Code of Virginia enable the Board of Supervisors to establish speed limits on roads within the county that are not state maintained; and WHEREAS, a traffic engineering investigation has been completed by the County Transportation Department for Beatrice Lane. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors hereby establishes a 25 -mile -per -hour speed limit on Beatrice Lane, and that the speed limit shall be effective when a 25 -mile -per -hour speed limit sign is installed. E� Rockwood Park o- N G N ad �o Nu OGS CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA .. . . . . . . . . . . ..... Meeting Date: July 26, 2017 Item Number: 12.13.5. Subject: Transfer and Appropriation of Funds and Authorization to Award a Construction Contract for the Harrowgate Road (Curtis Street - Hyde Park Drive) Sidewalk Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to (1) transfer $11,000 in county appropriations from the general road improvements account; (2) appropriate $44,000 in anticipated VDOT revenue; and (3) authorize the County Administrator to award a construction contract to Virginia Concrete Construction Company for the Harrowgate Road (Curtis Street - Hyde Park Drive) Sidewalk Project. Summary of Information: In January 2016, the Board authorized the award of a construction contract up to $325,000 for the Harrowgate Road (Curtis Street - Hyde Park Drive) Sidewalk Project. The project involves construction of a sidewalk along the west side of Harrowgate Road, behind the ditch and paved shoulder on both sides of Harrowgate Road between Curtis Street and Hyde Park Drive. Six bids for the project were received June 28, 2017—Virginia Concrete Construction Company submitted the lowest responsive and responsible bid of $331,704. The bid was 8.7 percent higher than the engineer's estimate of $305,071. Preparer: Jesse W. Smith Title: Director of Transportation Preparer: Matt Harris Title: Director of Budget and Management Attachments: Yes ❑ No CHESTERFIELD CGIIATT BOARD OF SUPERVISORS Page 2 of 4GE"', Summary of Information: (continued) Additional funds ($55,000) are needed to award the construction contract. Staff has coordinated with the Richmond Region Transportation Planning Organization (TPO) staff to identify additional Transportation Alternative Program (TAP) funds ($44,000) that can be allocated to the project. A 20 percent local match, $11,000, is required and can be transferred from the General Road Improvement Account. The TPO's Technical Advisory Committee is recommending that the TPO approve the additional funds at their September 7, 2017 meeting. To avoid delays to the project and in anticipation of the TPO's approval of the additional TAP funds, the Board is requested to authorize the transfer of $11,000 from the General Road Improvement account; appropriate $44,000 in anticipated VDOT reimbursements to the project; and authorize the Director of Purchasing, upon authorization from the Virginia Department of Transportation (VDOT), to award a construction contract in the amount of $331,704 to Virginia Concrete Construction Company. Recommendation: The Board is requested to take the following actions for the Harrowgate Road (Curtis Street - Hyde Park Drive) Sidewalk Project: 1. Transfer $11,000 in county appropriations from the General Road Improvement Account; 2 Appropriate $44,000 in anticipated VDOT reimbursements; and 3. Authorize the Director of Purchasing, upon authorization from VDOT, to award a $331,704 construction contract to Virginia Concrete Construction Company and to execute all necessary change orders, up to the full amount budgeted for project. District: Bermuda Ism HARROWGATEROAD (CURTIS STREET - HYDE PARK DRIVE) SIDEWALK PROJECT Preliminary Engineering $126,200 Construction $331,704 Construction Contingency $33,200_ Construction Engineering $63,896 Total $555,000 MmAflm Local Match (20%) $100,000 General Road Improvement Account $331,704 FY1 5 Transportation Alternatives $379,950 Funding (80%) $400,000 Anticipated VDOT Reimbursements $439,000 PROPOSED: Local Match (209,o) $11,000 General Road Improvement Account $564,300 PROPOSED: Transportation Alternatives Funding (8091o) $44,000 Anticipated VDOT Reimbursements Total $555,000 A I 111110*1110 V CONTRACTOR BID Virginia Concrete Construction Company $331,704 Dickerson Construction LLC $379,950 Central Contracting Company, Inc. $419,601 Shoosmith Construction, Inc. $439,000 Finley Asphalt and Sealing Company, Inc. $487,350 Capitol Carbonic Gas Corporation $564,300 Project_.. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Pagel of AGENDA Meeting Date: July 26, 2017 Item Number: 12.13.6. Subiect: Authorization to Award a Construction Contract for the Route 10 at Branders Bridge Road Right Turn Lane Extension Project County Administrator's Comments: County Administrator:. Board Action Requested: The Board is requested to authorize the Director of Purchasing to award a construction contract to Shoosmith Construction, Inc. for the Route 10 at Branders Bridge Road Right Turn Lane Extension Project. Summary of Information: In June 2016, the Board authorized staff to proceed with the Route 10 at Branders Bridge Road Right Turn Lane Extension Project. The project involves extension of a right turn lane along Route 10 to provide adequate storage for Route 10 traffic turning right onto Branders Bridge Road. Four bids for the project were received July 11, 2017. Shoosmith Construction, Inc. submitted the lowest responsive and responsible bid of $335,000, which was 9.7 percent higher than the engineer's estimate of $305,171. Staff recommends the Board authorize the Director of Purchasing to award a construction contract in the amount of $335,000 to Shoosmith Construction, Inc. Preparer: Jesse W. Smith Attachments: 0 Yes Title: Director of Transportation CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Recommendation: The Board is requested to take the following action for the Route 10 at Branders Bridge Road Right Turn Lane Extension Project: 1. Authorize the Director of Purchasing, to award a $335,000 construction contract to Shoosmith Construction, Inc. and to execute all necessary change orders, up to the full amount budgeted for project. DistriCt: Bermuda 5 . 0 , 1 ESTIMATE ,Ik tl1 1 Cash Proffers Shed 18 Original Estimate Revised Estimate Preliminary Engineering $150,000 $150,000 Right -of -Way $5,000 $5,000 Utility Relocations $88,000 $0 Mitigation $0 $0 Construction Administration/inspection $60,000 $60,000 Construction Bid $300,000 $335,000 Contingency $30,000 $83,000 Total $633,000 $633,000 ,Ik tl1 1 Cash Proffers Shed 18 $633,000 TOTAL $633,000 BID RESULTS (July 11, 2017) CONTRACTOR BID Shoosmith Construction, Inc. $335,000.00 Dickerson Construction LLC $347,448.00 Central Contracting Com any, Inc. $363,304.50 FinleyAsphalt and Sealing Company, Inc. $455,221.00 ROUTE 10 AT BRANDERS BRIDGE ROAD RIGHT TURN LANE EXTENSION w Project Location WOO ARV E"" IG DRa0 Sµ SHED � � a o,Ij 0 500 1,000 2,000 Feet � mm, Page 1 of 1 Meeting Date: July 26, 2017 Item Number: 12.8.7. Subject: Acceptance of State Roads County Administrator's Comments: County Administrator: Board Action Request Adoption of a resolution for the referenced state road acceptance. Summary of Information: Matoaca District: Collington, Section 17, Partial Preparer: Scott B. Smedley Attachments: 0 Yes 1-1 No Title: Director, Environmental Engineering #e�poosz TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance- Collington Section 17, Partial DISTRICT Matoaca MEETING DATE: July 26, 2017 ROADS FOR CONSIDERATION: CollingtonDr ,1 PTDdU0@d E� C h#St? 3 rTWd COURtj G 0 0 0 () 6 42' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: July 26, 2017 Item Number: 12.13.8.a. Subiect: Streetlight Cost Approval in the The Woods at Summerford Subdivision and Transfer of Matoaca District Improvement Funds to Streetlights to Fund the Proj ect County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of a streetlight installation in the Matoaca District and authorize the transfer of District Improvement Funds to Streetlights to fund this project. Summary of Information: Requests for streetlights, from individual citizens or civic groups, are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; and 2. A petition is required which must be signed by 75 percent of the residents within 200 feet of the proposed light and shall include a majority of the homeowners living at the proposed locations. Preparer: Scott B Smedley — Title: Director, Environmental Engineering Attachments: Yes FINo CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation, may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. Approval of this installation will result in an annual general fund expenditure increase of $90.24 in streetlight electrical costs. MATOACA DISTRICT: • In The Woods at Summerford subdivision In the vicinity of Prince James Drive and Prince James Mews Cost to install streetlight: $1,142.88 (Design Cost: $435.00) Location is not an intersection Request Received: Estimate Received: STREETLIGHT REQUEST Matoaca District May 22, 2017 Requested: May 22, 2017 June 21, 2017 Outstanding: 30 NAME OF REQUESTOR: Mr. Alex Melara ADDRESS: Community Manager 3901 Western Parkway Ste 100 Richmond, VA 23233 REQUESTED LOCATION: In The Woods at Surnmerford subdivision In the vicinity of Prince James Drive and Prince James Mews Cost to install streetlight: $1,142.88 POLICY CRITERIA: Intersection: Qualified Petition: Qualified Requestor Comments: Estimate Days Estimate "The proposed light is requested near the transformer located at the intersection of Prince James Drive and Prince James Mews. The absence of a streetlight at this location presents a safety hazard for school children on dark mornings and for late evening walkers." Streetlight Request Map July 26, 2017 ,A 0 �E rr �41 EWS S ERFO 0 co f HILL C,� I? \,P vc, HILL L J 0 Uj rt" -_j 00 0 0 4$F EA L BY 0 U CD This map is a copyrighted product of This map shows citizen requested the Chesterfield County GIS Office- streetlight installations in relation Streetlight Legend to existing streetlights. existing light requested light 1,000 500 0 1,000 Feet -N 000Q67 Produced Of ctlesiarwa conty Gis CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: July 26, 2017 Item Number: 12.13.8.b. Subiect: Transfer of $6,300 in District Improvement Funds ($1,260 From Each District) to the Chesterfield County Department of Mental Health Support Services to Purchase a Wheelchair Swing for Residents of Galloway Place County Administrator's Comments: County Administrator: Board Action Requested: Transfer of $6,300 in District Improvement Funds ($1,260 From Each District) to the Chesterfield County Department of Mental Health Support Services to purchase a wheelchair swing for residents of Galloway Place. Summary of Information: All Supervisors have requested the Board to transfer $6,300 in District Improvement Funds ($1,260 from each District) to the Chesterfield County Department of Mental Health Support Services to purchase a wheelchair swing. The wheelchair swing, which functions like a porch swing for residents who are confined to a wheelchair, will be installed at the Galloway Place facility. Galloway Place is an Intermediate Care Facility providing 24/7 365 days of support including skilled nursing to individuals diagnosed with an Intellectual Disability requiring extensive medical supports. The County can give money to the Department of Mental Health Support Services to purchase capital equipment for a public purpose. The wheelchair swing will be owned by the county and will become a part of the county's inventory of property. The Department of Mental Health Support Services must purchase the wheelchair swing in accordance with the Virginia Public Procurement Act and county purchasing polices. Preparer: Matt Harris Title: Director, Budget and Management 0425:98673.1 , Attachments: 0 Yes F-1No CHESTERFIELD COUNTY APPLICATION This application must be completed and signed before the County can consider arequest for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding orthat the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. e applicant (person or We Burcham his funding request? e applicant, what is the nature and purpose of the organization? Chesterfield Mental HAh Support Services (Attach organization's most recent articles of incorporation and/or bylaws to application,) 3. "What is the amount of funding,yqu are seeking? $6300.00 The funds are to be utilized to purchase a wheelchair swing for the individuals residing a Galloway Place. Galloway Place is an Intermediate 4. Describe in detail the funding request and how Care Facility providing 2417 365 days of support the money, if approved, will be spent. including skilled nursing to individuals diagnoised with an tnteffectuaf Ofsabilify requiring extensive medical supports. Mr. Holland has indicated his lortfor this request. S. Is any Chesterfield County Department involve in the project, event or program for which you yes are seeking funds? Provide name of other department Chesterfield Mental Health Support Services 6. If this request for funding will not fully fund your activity or program, what other individual The request willfullyfund the purchase of the or organization will provide the remainder of swing. the funding? 7. if the applicant is an organization, answer the following Is the organization non-profit? Is the organization tax-exempt? 8. Applicant information: ZMMMI,�� MOTMT-%+. MEMMMMMZ� W �wy� �0- =10 P. 0 Box 92 Chesterfield, VA. 23832 - address M E OZIMT-73� �, Signature of the applicant — if you are signing on behalf of an organization you must be the (L� president, vice-president, chairman/director or Name of Applicant vice-chairman. For Internal Use Date Received: District: I . 0, Board — Title if signing on behalf of organization CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 26, 2017 Item Number: 12.13.9. Subiect: Authorize the Receipt and Appropriation of one -Time Funding from the Department of Behavioral Health & Developmental Services Admin County Administrator: Board Action Requested: Authorize the Chesterfield CSB to receive and appropriate $502,869 in the Mental Health budget and $50,000 in Access Chesterfield for one-time funding from the Department of Behavioral Health & Developmental Services to address opioid prescription and non-prescription drug use and abuse in Chesterfield County. Summary of Information: The Chesterfield Community Services Board/Department of Mental Health Support Services has been notified by the Virginia Department of Behavioral Health & Developmental Services that it has been awarded $502,869 in one-time funding to address the opioid crisis. The funding is a portion of an award provided to the Commonwealth from the Federal Substance Abuse and Mental Health Services Administration (SAMHSA) for dissemination to the 40 Community Services Boards (CSB). CSBs were awarded funding for prevention, treatment and/or recovery based on the number of opioid overdoses and deaths, and funding must be expended by April 2018. The Chesterfield CSB will use this funding to increase community awareness of the dangers of opioid prescription and non-prescription drug use, for transportation to and ' from services, and for prevention and treatment initiatives and staff training. Preparer: Debbie Burcham Preparer: Matt Harris Attachments: El Yes Title: Executive Director of Chesterfield CSB/MHSS Title: Director, Budget & Management No #1 0000,71 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 Meeting Date: July 26, 2017 Item Number: 12.13.10. Subiect: Approval of Revised Board of Supervisors' Guidelines for the Chesterfield County Airport Advisory Board County Administrator's Comments: County Administrator: Board Action Request Approval of revise Board. Summary of Information: ld County Airport Advisory Updates to the Airport Advisory Board (AAB) Guidelines were developed to provide greater clarity regarding the duties and responsibilities of the AAB and to more closely define their role in providing high-level strategic guidance to the Board of Supervisors and county staff regarding the Chesterfield County Airport. Significant updates to the Guidelines include, 1) the addition of the Director of General Services as an ex -officio member of the AAB; 2) clear definition of the topic areas for which the AAB will provide input (e.g., Airport Master Plan, Airport Capital Improvement Plan); 3) meeting agenda and coordination procedures; and 4) the inclusion of procedures for receiving public comments at AAB meetings. Preparer: ClaV Bowles Attachments: 0 Yes Title: Director of General Services Q00072' CHESTERFIELD COUNTY BOARD OF SUPERVISORS GUIDELINES GOVERNING THE CHESTERFIELD COUNTY AIRPORT ADVISORY BOARD Establishment of the Chesterfield County Airport Advisory Board The vision of the Chesterfield County Airport is for a safe, well maintained general aviation reliever airport where people desire to work, visit, conduct business and operate or base an aircraft. With the goal of preserving a balance between recreational, corporate and other aviation activities, Chesterfield County desires a community that has pride in its airport and recognizes its economic value. Expansion of the airport will be completed with the primary goal of enhancing airport operations in a manner that allows for continued close relationships with business and residential users as well as the surrounding community. Recognizing this vision, there is hereby established by the Chesterfield County Board of Supervisors (BOS) the Chesterfield County Airport Advisory Board (AAB) to consist of the Airport Manager and one member from each magisterial district, appointed by the BOS. The Director of General Services/designee is an ex -officio member of the board. All members of the AAB are voting members. All AAB members, except the Director of General Services and Airport Manager, shall be appointed for three-year terms and serve at the pleasure of the BOS member from their district. Appointments to fill vacancies occurring before the end of a term shall be for the unexpired portion thereof with terms to be staggered so that no more than two (2) members may rotate off the AAB at one given time. In making appointments, the BOS may, to the extent feasible, consider unique interest and expertise in the field of aviation. The AAB is strictly advisory, has no governmental authority and shall advise County and Airport management regarding only the following subjects: 1) Airport Strategic Business Plan 2) Airport Master Plan 3) Airport Capital Improvement Plan 4) Chesterfield County Airport (KFCI) Rules and Regulations 5) Flight and airport safety 6) Marketing/public relations/community outreach programs 7) Facility/grounds maintenance and major maintenance program 8) Tenant and/or vendor survey results 9) Operating budget Personnel matters, procurement activities, land acquisition, construction administration, contract administration and contract negotiations are not within the purview of the AAB. Communications with AAB Members All AAB member inquiries/requests shall be made through the Airport Manager. If an AAB member asks the Airport Manager to answer detailed questions, develop/create information, analyze data, or prepare reports, a copy of such request shall be provided to all AAB members by the requestor at the same time it is submitted to the Airport Manager. Airport Manager responses to AAB member inquiries/requests, will be provided to all members ofthe AAB at the same time. The Airport Manager may also provide copies of responses to others they Revised: August 14, 1997, May 22, 2002, July 1, 2006, July 26, 2017 Date approved by the Chesterfield County Board of Supervisors: July 26, 2017 CHESTERFIELD COUNTY BOARD OF SUPERVISORS GUIDELINES GOVERNING THE CHESTERFIELD COUNTY AIRPORT ADVISORY BOARD deem appropriate. Meetings The Airport Manager shall ensure compliance with all public meeting notice requirements. The AAB shall not hold a meeting unless these requirements are met. The AAB shall conduct its meetings based on these guidelines and may not adopt additional rules/procedures that change or supersede the AAB Guidelines. The Airport Manager shall facilitate AAB meetings to ensure efficient execution of the agenda. The AAB shall hold quarterly regular meetings organized around the following themes: FY 1' Quarter (July -September) — Facility/grounds maintenance and major maintenance program FY 2nd Quarter (October -November) — Proposed Airport operating budget & tenant and vendor survey results (as applicable) FY 3rd Quarter (Jan -March) — Proposed Airport Capital Improvement Program FY 4th Quarter (April -June) —Airport Rules and Regulations review Additional meetings may be called on an as -needed basis by the Airport Manager. Unless otherwise stated, AAB meetings shall be held in the Airport Terminal Conference Room based on a schedule presented by the Airport Manager and approved by the AAB (typically at the last regularly scheduled meeting of each calendar year). The presence of either the Director of General Services or the Airport Manager and a minimum of three appointed AAB members shall constitute a quorum. The Director of General Services and/or Airport Manager may invite other County staffand/or guests to meetings at their discretion. Meeting Agenda The agenda for each quarterly meeting shall consist of the following items: 1. A status report by the Airport Manager concerning current airport capital improvement projects, significant day-to-day operational items and significant events since the last meeting. 2. Quarterly theme item as listed above. 3. A report from the FBO (content at their discretion) on topics such as line service, fuel sales, aircraft maintenance, aircraft charter and management; flight school operations, aircraft rental and company news, changes, and updates. 4. AAB member comments. 5. Citizen/Tenant/Public Comment Period (see below) Special reports/presentations may be added to the meeting agenda at the request of the AAB as long Revised: August 14, 1997, May 22, 2002, July 1, 2006, July 26, 2017 Date approved by the Chesterfield County Board of Supervisors: July 26, 2017 CHESTERFIELD COUNTY BOARD OF SUPERVISORS GUIDELINES GOVERNING THE CHESTERFIELD COUNTY AIRPORT ADVISORY BOARD as the topic(s) is relevant to the areas upon which the AAB advises. The Airport Manager may call agenda items out of sequence at their discretion. Copies of the agenda for the public/guests will be made available at the meeting. Citizen/Public Comment Period Procedures The Airport Manager shall enforce the rules of the citizen comment period. 2. The citizen/public comment period shall be limited to a total of 15 minutes and each speaker shall not exceed three minutes. 3. Citizens/public shall only speak once per meeting during the citizen/public comment period. 4. Comments must be germane to the services or policies of the Airport. 5. Citizens/public shall not yield time to other speakers. 6. Any person desiring to speak shall sign up with the Airport Manager or Airport Administrative Assistant prior to the meeting. 7. At the beginning of the citizen/public comment period, the Airport Manager or Airport Administrative Assistant will read the names of those who signed up to speak one -at -a -time, in the order the names appear on the sign-up sheet, and comments will be given. 8. The citizen/public comment period will end after 15 minutes, regardless of the number of people who have signed up to speak. 9. The Citizen/Public Comment Period is not to be used for a question -and -answer session between board members and speakers. Persons speaking before the AAB will not be allowed to: (1) campaign for public office; (2) promote private business ventures; (3) use profanity or vulgar language; (4) address pending litigation. Minutes An audio recording will be made of the meeting for the purpose of preparing meeting minutes. Minutes will be disseminated to AAB members, the Airport Manager and Director of General Services for review. Once approved, the minutes shall be posted to the County website. Report to the Board of Supervisors The AAB may, if requested by the BOS, present information/reports to the BOS relevant to the areas upon which they advise. Revised: August 14, 1997, May 22, 2002, July 1, 2006, July 26, 2017 Date approved by the Chesterfield County Board of Supervisors: July 26, 2017 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: July 26, 2017 Item Number: 12.13.11. Subiect: Approval of the Revised Chesterfield County Risk Management Plan County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve the revised Chesterfield County Risk Management Plan. Summary of Information: The Board of Supervisors adopted the Risk Management Plan on July 29, 1989. The purpose of the Plan is to explain the type of losses for which the Board of Supervisors will provide legal defense and financial indemnification to minimize the long-term cost of accidental losses. The objective is to provide sufficient financial protection to attract and retain employees and achieve the County's mission, vision, and goals. This is,the first revision since the initial adoption. Preparer: Cindy Smith Title: Director, Risk Management Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The major changes are: • Defines county operations to include general government and public schools. • Increases the Risk Management Director's authority level for the payment of claims from $10,000 to $50,000. Grants authority to the Deputy County Administrator to approve payment of claims in excess of $50,000 and up to $100,000. Claims in excess of $100,000 shall be approved by the County Administrator. • Changes Loss Prevention to Environmental, Health and Safety to more accurately describe the services provided and to grant authority to Risk Management to establish procedures. Defines Risk Management's responsibility for directing the program for both County and Public Schools with leadership support. • Clarifies the historical practice of paying workers, compensation benefits from the operating budgets of County departments and Public Schools and not the Risk Management Internal Service Fund (Fund) . Costs for claims administration, self-insurance taxes and the purchase of excess insurance are paid from the Fund. COUNTY OF CHESTERFIELD RISK MANAGEMENT PLAN Draft Revised Pian Adapted: 7/29/1989 Revised: 7/26/2017 RISK MANAGEMENT PLAN OBJECTIVE The purpose of this document is to explain the type of losses for which the Board of Supervisors of Chesterfield County will provide legal defense and financial indemnification to minimize the long term cost of accidental losses. while-}r-eviding The objective is to provide sufficient financial protection to attract and retain employees and achieve the County's mission. vision, and goals. County is defined to include the operations of general government and public schools. This Risk. Management Plan Plan is not a contract between the County and any person, employee, or entity, mid= n,•pFessly int nor does it e create any third -party beneficiaries ..�er- the Plan. This Plan creates no vested rights or property interests in anyone except as required by Statute law and may be amended at any time by the Board of Supervisors. The County Administrator shall adopt and approve administrative procedures pertaining to the Risk Management Plan The Plan shall be reviewed at a minimum of every five (S) Years. SECTION l . DEPARTMENT OF RISK MANAGEMENT 1.1 Risk Mangier Management Director The Risk Manager Management Director shall be appointed by the G Adm rristr-ater administer the Risk Management into . al Sar.,iee r,•„.,a Plan to manage risks through a combination of risk financing methods to include self- insurance and risk transfer. 1.2 Risk Information System The Department of Risk Management shall deyelep-and administer an information system to provide for timely and accurate recording and handling of losses, claims, insurance premium costs, other risk related costs and to collect all information needed to reassess the County's exposure to less risks, its loss -bearing capacity, and its available financial resources. SECTION 2. RISK RETENTION 2.1 The County shall indemnify against risks when required by pplicable law to do so or when it is in the best interest of the County and Public Schools to do so, taking into account whether such risks: .. _ (a) will not individually or collectively have a significant impact on the County's fiscal position, or (b) cannot be wholly or partially commercially insured by a third party at a reasonable long-term cost. 2.2. The Risk Mang Management Director may, to the extent that it is practicable, procure commercial third party insurance to insure against a14 losses which are not provided for pursuant to Section 2.1. An endorsement shall be sought, on all commercial third -party insurance policies, appointing the County Attorney as defense counsel to defend any and all claims covered by commercial third -party insurance. m,s SECTION'), ADMINISTRATION OF RISK MANAGEMENT INTERNAL SERVICE FUND 3.1 Generally The Department of Risk Management shall be responsible for administering the Risk Management Internal Service Fund in accordance with the Risk Management Plan. 3.2 Claims Procedures The Department of Risk Management shall administer claims made against the County and Public Schools in accordance with the Risk Management Plan and applicable local, state and federal laws. The Risk Ma*ager Management Director shall develop and implement comprehensive claims procedures. The County may contract, subject to the provisions of the Virginia Public Procurement Act, with third parties for the provision of claims services. 3.3 Claims Ad�e —Approval Authority The Risk Management Department will pfevide elaims ad flifeugh its own staff of through the serviees ef an independe .,d.,,inis+..,,t: efganization. have authority to adjust and pay accepted workers' compensation claims from the budget of the injured employee's department or public schools. Genefa", ut-n^' in all eases, it is in the `4est `ntefes` ef the County fer- the Risk Management DepaAment te adjust elaims whieh de not All other accepted claims covered by the Risk Management Plan shall be paid by the Risk Management Internal Service Fund. The Risk Management Director or his designee shall have the authority to pay claims up to $50,000. The Risk Management Director will obtain approval of the Deputy County Administrator or his designee prior to settling �claims in excess of $50,000. Claims in excess of $100,000 shall be approved by the County Administrator or his designee prior to settlement. If any claim involves policy or management issues, the claim will only be adjusted in conjunction with the County Attorney and when necessary, the County Administrator. The Risk Manageffiefit Department shall nei adjust any elaim when the -, itteniey is a Emmy. 3.4 Meetings Between Risk Management Director and County Attorney The Risk Maw Management Director and County Attorney, and appropriate members of their staffs, shall meet as needed to review, discuss, and analyze the status of all claims involving policy or management implications and all claims that are in litigation, and to review, discuss and analyze the claims experience and overall financial posture of the County's Risk Management Xan Fund. The Risk Manager- will pr-evide the County Administfate Upon 1 request, the Risk Manap,ement Director will provide the County Administrator, or his designees, with a summary of claims paid from the Fund. 3.5 Loss Prey rAien Environmental, Health and Safety (EHS) The Risk Management Department will , its -ems -staff: develop._ procedures internal management systems and provide the guidance and services necessary to effectively manage environmental, health and safety risks and ensure regulatory compliance for County and Public Schools' operations. The Risk Management Department may supplement the less prevertt-iert servifees EHS services provided by its staff with the services of an iffiddepeft-dew less- . EHS contractors or other subject matter experts in accordance with the Virginia Public Procurement Act. The implementation and continual improvement of a comprehensive environmental, health and safety management system associated -programs,procedures and performance shall be managed for the Counted Public Schools, with the leadership support of executive and departmental personnel under the direction and guidance of the Risk Management Department. 3.6 Reserves The Risk Management hitemal Fjei-�,iee Fund shall establish fhianeial Financial reserves shall be established and maintained up to the limit of any retention of any excess policies or other insurance policies. A contingency reserve shall be maintained within the Fund for catastrophic losses. Reserves in the Fund shall be actuarially determined annually by a qualified actuarial firm and shall be sufficient to provide for the payment of all covered losses under the Risk Management Plan. SECTION 4. MANAGEMENT OF FUNDS 4.1 Expenditures The following, shall be paid from the Fund: 0`^' (a) All authorized and approved payments of covered losses under this Risk Management -the Plan and the specific costs outlined in Section 5.3 for losses covered under the Plan. (b) Premiums for commercial third -party insurance. (c) All costs and expenses of operating the Department of Risk Management and administering the Fund. (d) Such other costs related to risk management as directed by the County Administrator through the annual budget process or otherwise. 4.2 Department Cost Allocations The Risk Manager Management Director shall allocate shares ef the Risk Management Sefvi^e Fond that the risk management expenditures as outlined in Section 4.1 and paid from the Risk Management Internal Service Fund to eaeeh contributors to the Risk Management Fund covered by the Plan. Such allocations are subject to approval by the County Administrator through the annual budget process. Upon written request, information shall be provided by the Risk Manage r Manaaement Director on the method used in determining the allocations. In addition, each contributor to the Fund shall pay the share allocated to contributor by the Risk Manager Management Director and approved by the County Administrator of the total amount deemed necessary by the Risk Manager Management Director and the Board of Supervisors to maintain reserves in the Risk Management Internal Service Fund. 4.3 Investment Income All income generated by the investment of the monies in the Risk Management Internal Service Fund shall be added to the Fund. 4.4 Recoveries Any amounts recovered on a claim, suit or action by any eaver-ed individua4 reeevered through subrogation, indemnification, insurance, or otherwise up to the amount of any covered Ioss for which the Risk Management Internal Service Fund is liable or which has been covered by the Fund shall be immediately paid into the Fund. 5 SECTION 5. INDEMNIFICATION AND44EF ;NSE LIMITS OF LIABILITY 5.1 Generally in aeeefdanee wit Subject to Section 2 of this Plan, the County shall indemnify against bodily injury, personal injury or property damage losses arising from actions or inactions taken or not taken by or on behalf of the County, Public Schools or their related agencies, the Chesterfield -Colonial Heights Crime Solvers and its members when acting in their official capacity by assisting the County's Police Department, Chesterfield County Auxiliary Police Officers, Chesterfield County Volunteer Fire Departments in such amounts as the County shall approve, after it is determined that: (a) Indemnifying against such losses would have a beneficial effect on the County's ability to employ and retain qualified employees, or (b) Indemnifying against such losses would otherwise further the County's lawful responsibilities without detrimentally affecting the County's responsibilities as a political subdivision of the Commonwealth of Virginia. (c) The indemnification is for actions or activities taken in the course and scope of employment or official duties. In no event shall the County indemnify the amount of any Iiability or loss for which there is any insurance in effect which covers such loss or which would have covered such loss except for the existence of this Plan. Indemnification of any claim or lawsuit in excess of the applicable retention, deductible or insurance policy limits requires the approval of the Board of Supervisors. In the event the County chooses to limit indemnification, it shall notify the person or employee of such limitation in a reasonable time following receipt of a elaim lawsuit. The Plan shall not cover any liability or loss for which there is any other insurance or self-insurance in effect that covers such loss. 5.2 Retention Limit The limit of coverage under the Plan shall be equal to the retention or deductible required by an excess or other insurance policy purchased by the County_ Except as provided in paragraph 5.3 below, the retention or deductible limit will be the most the Plan will pay per occurrence regardless of the number of: (a) Insureds. 0 (b) Claims made or lawsuits brought_ (c) Persons or organizations making claims or bring lawsuits. 5.3 Specific Costs The Plan will pay in addition to the retention or deductible limit: (a) All expenses incurred and costs taxed in any law suit defended by the PIan and any interest assessed on any judgment, including prejudgment interest as well as interest that accrues after entry of judgement. (b) Any premiums on appeals bonds required in any lawsuit defended under the Plan. (c) All reasonable expenses incurred in the investigation and defense of any claim or suit. 5.4 Other Specific Costs The Plan shall not be obligated to gay any claim or judgment once the statutorily mandated limits referenced in paragraph 6.1 below have been exhausted. 5.5 No Waiver of Sovereign Immunity Nothing contained in this Plan shall be construed to abrogate or waive any defense of sovereign immunity, official immunity, governmental immunity, or any other defense available to the County or Public Schools or their officials and employees. SECTION 6. RISKS COVERED BY THE PLAN 6.1. Motor Vehicle Liability The County has obtained a certificate of self-insurance covering all losses arising out of the ownership, maintenance, use or operation of al l motor vehicles owned by the County and School Board. Pursuant to this certificate of self insurance, the County shall cover all losses for which it is statutorily required to provide coverage pursuant to the Code of Virginia. (a) The County shall provide uninsured motorist coverage for accidents involving school buses in the amount of $50,000 for bodily injuryty individual-, $200,000 for bodily injury arising out of any one accident, and $10,000 for property damage arising out of any one accident. (b) Medical payments coverage for accidents involving school buses shall be in the amount of $5,000 per person, pursuant to the Code of Virginia. 300081 (c) For all other vehicles, uninsured/underinsured motorist coverage shall be $25,000 for one person in any one accident; $50,000 for bodily injury of two or more persons,• $20,000 for destruction of property, and secondary to any other collectible insurance for the claim; pursuant to the Code of Virginia. (d) Further, such coverage shall also be reduced by the amount paid pursuant to the County or Public Schools' employee's self-insured workers compensation award, as described by the Code of Vir,inja. The County specifically rejects coverage in excess of the statutory minimum coverage mandated for self -insurers. The Plan's uninsured and underinsured motorist coverage shall be secondaryto any other available uninsured or underinsured motorist coverage. It is the intent of the Plan to provide the minimum amount of uninsured, underinsured and medical_ payment coverage that is ,provided by law. If the Code of Virginia is amended to reduce the minimum amount required or to increase the minimum amount required this Plan shall automatically be amended, without further action being required by the Board of Supervisors, to provide for the minimum coverages required bow for uninsured, underinsured, and medical payment coverage. The Plan will not pay claims for any damage to non -County or Public School - owned vehicles. 6.2 General Liability (including professional liability, such as law enforcement, public officials school leaders, medical malpractice, etc.) The Plan will t)av claims for bodily in_.ury, personal iniury and property damage or loss because of acts errors or omissions when approved in accordance with Section 5.1 of the Plan. This coverage does not include Employees of the County or Public Schools when such employs have coverage under Section 6.4 of the Plan and pursuant to Title 65.2 of the Code of Virginia. Nothing contained in this Pian shall be construed to provide coverage in excess of or waive any limitation on recovery in medical malpractice actions as established in the Code of Virginia. 6.3 Property Damage The Plan will nay claims for damat~e or loss of property owned by the County and Public Schools or nronerty owned by others which is under the care, custody or control of the County or Public Schools. Property damage shall not include loss resulting from normal aging or normal use of equipment, buildings, or other property. Payments from the Fund shall be replacement cost of like and kind to the damaged property or fair market value at the time of loss. Payments may be subject to any deductible provided for within the management of the Fund. 6.4 Workers' Com ensation The County and Public Schools are approved sell' -insurers for workers' compensation benefits in the Commonwealth of Virginia. Workers' compensation benefits shall be provided to employees of the County and Public Schools as required by Title 65.2 of the Code of Virginia. (a) Workers' compensation obligations for claims administration, self- insurance taxes and purchase of excess insurance shall be paid by the Risk Management Internal Service Fund. No workers' compensation obligations shall be paid by the Risk Management Internal Service Fund except pursuant to this paragraph. All other workers' compensation costs shall be paid by the County Department or Public Schools of the employee claimant and in accordance with Title 65.2 of the Code of Virginia. (b) The Board of Supervisors and the School Board are deemed employees for the purposes of Section 65.2- 101 (j) of the Code of Virginia, 1950, as amended. (c) Auxiliary Police Officers are deemed employees for the purposes of Section 65.2-1010) of the Code of Virginia, 1950, as amended. (d) Any amounts recovered through subrogation, indemnification, insurance, and a statutory lien or otherwise for amounts paid from the County Department's or Public Schools' operating budget shall be deposited into the County Department's or Public Schools' funds. 6.5 Punitive Damages In any case in which punitive damages are sought in a lawsuit filed against any person or entity covered under this Pian, the County Attorney shall promptly notify each member of the Board of Supervisors. The County Attorney's notification shall also include his opinion as to whether it would further the County's lawful responsibilities as a political subdivision of the Commonwealth of Virginia to provide indemnification against an award of punitive damages in that case. Any Board member may request the Board of Supervisors to determine that punitive damages not be covered for that case. However, unless the Board makes such a determination by action of the Board, punitive damages shall be covered by the Fund. 9 SECTION 7. EXCLUSIONS FROM COVERAGE 7.1 The Plan will not Claims arising from: (a) Damage to or destruction of property caused by Person to his or her own property. (b) Any willful malicious acts or any acts of intentional misconduct. (c) Any acts, omissions, or events outside the scope of employment, official duties, or business of the County or Public Schools (d) Any occurrence resulting from acts or omissions occurring while under the influence of alcohol or 4ktal drugs or the abuse of legal drugs. (e) The exercise of eminent domain or condemnation, or actions for inverse condemnation adverse possession, or dedication by adverse use. This exclusion does not apply to liability arising out of the temporary taking of property or exercise of control that is incident to any arrest or for the purposes of protecting persons or property during an emergency. (f) Judgments or losses covered under the Plan when a person covered under the Plan fails to notify the County Attorney of court actions against them in sufficient time for the County Attorney to file responsive pleadings. (g) Action taken by persons covered under the Plan which is contrary to advice given by the County Attorney and affects the defense of a claim in a materially adverse manner. SECTION 8. ADMINISTRATION OF CLAIMS 8.1 Reporting of Claims, Written Notice Upon the happening of any occurrence which may be covered by the County's insurance or Risk Management Internal Service Fund, written notice containing the identity of the person seeking indemnification under this Plan, information regarding the time, place, and circumstances of the occurrence, and the names and addresses of (1) all injured persons, (2) the owner of any damaged property, and (3) all witnesses whose identity is known or can be reasonably determined shall be given as soon as practicable by the person seeking indemnification under this Plan to the Risk Manage Management Director. Any person seeking indemnification under this Plan and who is no longer employed by or otherwise providing service to the County or Public Schools shall also provide the Risk Manager Mana eig Hent Director with his or her name, address and work and home telephone numbers and shall further be required to update information on how he or she can be contacted by the Risk Manages Management Department when necessary. 10 00a 8.2 Reporting of Claims: Service of Process If a elaim is Fnede e an action is brought against a person as a result of any occurrence which may be subject to indemnification under the County's insurance or Risk Management Internal Service Fund, that person shall immediately notify the County Attorney in writing and shall immediately forward to the County Attorney every demand, notice, summons, or other process received by a person covered under the Plan or his representative. 8.3 Cooperation All persons seeking indemnification under the Risk Management Plan shall cooperate with the County and, upon the County's request, assist in making settlements, in the conduct of lawsuits, and in enforcing any right of contribution, subrogation, indemnification, or any other claim which the County or the covered person may have against any other person who may be liable to any covered person. That person shall attend hearings, depositions, trials, and other proceedings and shall assist in securing and giving evidence and obtaining the attendance of witnesses. No such person shall make any payment, assuFe assume any obligation, or incur any expense, without prior approval by the County Attorney. Such action without County Attorney approval shall void any indemnification under this Plan relating to the occurrence. No person may disapprove a proposed settlement of a suit, action, or claim against him if the County Attorney determines that such disapproval is contrary to the legal or management interests of the County or its officers, employees, or volunteers. In the event an employee has the option to disapprove a settlement and disapproves such proposed settlement, any indemnification afforded under this Plan shall be void for the occurrence for which the settlement was disapproved. 8.4 Failure to Give Notice or Cooperate The County shall not provide indemnification for any person with respect to any loss for which that person fails to comply with all provisions of Sections 8.1, 8.2 and 8.3 of this Risk Management Plan. 8.5 Defense of Claims The County Attorney shall represent all persons or entities with respect to any claim or causes of action arising from the conduct of such individuals or entities in the discharge of their duties on behalf of the County, School Board, or their agencies. 8.6 Genf iet e f4nlefest Outside Counsel In the event of (1) a real or potential conflict of interest involving the County Attorney's representation of the County or related entity or any individual under this Pian, on any claim, lawsuit or combination of claims or lawsuits, or (2) any other ethical consideration, which might impede effective representation and legal defense by the County Attorney, or (3) the need for additional legal resources or specific expertise, the County Attorney is authorized to retain outside or additional counsel, to represent any such persons or entities who shall in his opinion require such counsel. The Risk Management Internal Service Fund shall bear the cost of such counsel except as related to workers' compensation claims. County departments and the Public Schools shall bear the cost of such counsel in the defense of workers' compensation cases. 8.7 Authority, to Hire Experts The Risk Merger Management Director and County Attorney are authorized to retain experts to assist in the investigation, valuation, or settlement of claims, and to testify at the trial of such claims against persons and entities provided indemnification under the Risk Management Plan. The costs and expenses of such experts shall be borne by the Risk Management Internal Service Fund except as related to workers' compensation claims References: I . July 14, 1976 Board of Supervisors Minutes — recognizing Auxiliary Police Officers as police officers of the County and extending protection under section 65.1 of the Code of Virginia and insurance coverage is to be the same as for paid police officers. 2. June 22, 1983 Board of Supervisors Minutes — extending benefits, including workers' compensation to Board Members. 3. July 26, 1989 Board of Supervisors Minutes — Adoption of the Risk Management Plan 4. June 10, 1992 Board of Supervisors Minutes — Afforded coverage under the Risk Management Plan to Chesterfield -Colonial Heights Crime Solvers when acting in their official capacity in assisting the Chesterfield Police Department in investigating crime in the County. 12 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: July 26, 2017 Item Number: 12.13.12.a. Subject: Request Permission to Install a Private Sewer ServiceWithin a Private Easement to Serve Property at 3008 Osborne Road County Administrator's Comments: County Administrator: Board Action Requested: Grant Heather T. Almarode permission to install a private sewer service within a private easement, and authorize the County Administrator to execute a sewer connection agreement. Summary of Information: Heather T. Almarode has requested permission to install a private sewer service within a private easement to serve an existing house at 3008 Osborne Road. This request has been reviewed by the Utilities Department. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager - Attachments: 0 Yes F-1 No VICINITY SKETCH Request Permission to Install a Private Sewer Service Within a Private Easement to Serve Property at 3008 Osborne Road ir 113 REQUEST PERMISSION TO INSTALL A PRIVATE SEVV SERVICE N. Chestarfield County Depwtment of Utilities I MM — 416.67 $eel 003 00 1854 004 002 8 1 1 9244` 1741 2144 1724 11740 11749 11 P� 002001 �k 9936 1 2533 002 l 4235 11?48 cn 11755 2924 008 7926 , b 1180 �w 001 0822 vn / /° 00911756 vv `��., 116 86pp18 \ 3213 11 V 17 10' PRIVATE SEWER v♦♦ 2932 EASEMENT . ♦ / h�; ♦ 010 is '� / G 9311 11825 007 011 =w 22065010 ~` / 3000 / 2931 0105 ♦ �� 11833 7956571895 3000 OSBORNE RD 7956582206 / ♦ ALMARODE HEATHER 3008 aSBORNE RD T LMARD H A T * ��► 005 ` ♦�� DB:�8 PG:3d DB:9738 P�:45� i 4696 �� 013/Q 2937 -' 1895 /r 3008 � /� 0 013 � �♦ 012 / 590 8287 ♦♦ 9� 11832 0989 1 , = 4189 30 3016 //: ` 3001 ♦ / ♦�\s�� 024 014 ��* v j/j 003 530 8980 // 3480 11840 3007 ,/ 5379 001 - / / . 040 006 �� - 2872 4274 05 0173 11901 3005 3100 023 1 33 042 ♦s 2 2's,, 022 5368 4163 3030 0 9365 3108 /. Qss -. o r-�'j�n `�� 3036 8456 `/ 125. 2257 E`g� 3116 ��\ �. 3 6 3100, �� CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: July 26, 2017 Item Number: 12.13.12.b. Subiect: Request Permission to Install a Private Water Service Within a Private Easement to Serve a Proposed Ice House on Property at 11501 Hull Street Road County Administrator's Comments: County Administrator: Board Action Requested: Grant Mark Arnold and SHHD Properties, LLC permission to install a private water service within a private easement, and authorize the County Administrator to execute a water connection agreement. Summary of Information: Mark Arnold and SHHD Properties, LLC have requested permission to install a private water service within a private easement to serve a proposed ice house on property at 11501 Hull Street Road. This request has been reviewed by the Utilities Department. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1 No "VICINITY SKETCH Request Permission to Install a Private Water Service Within a Private Easement to Serve a Proposed Ice House on Property at 11501 Hull Street Road 01 VC REQUEST PERMISSION TO INSTALL A PRIVATE WATER SERVICE ES 46� 01 11/4 Chesterfield County Depaxtrnent of Utilities .011111111ak- w I fnaM — 416.67 'Pat 00009z • I� C ,dz'9461 N —M, '4AZ N I \ ss I y°ov 14 W��il�h0 u Wim° NN W� \ a� CoQ I I X00 O� I� C ,dz'9461 N —M, '4AZ N I 0 o Vs 0 �O^ O LSI W WtrhIn, o 1� W 1. v ZV•;.hhO�ry w ��o ?WWWw�w D �Z� 0 1 Q,� s� 1 14 Q V ° v 0 o Vs 0 �O^ O LSI W WtrhIn, o 1� W 1. v ZV•;.hhO�ry w ��o ?WWWw�w D �Z� 0 1 Q,� CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: July 26, 2017 Item Number: 12.B.13.a. Subiect: Acceptance of Parcels of Land for Ashlake Villas Drive, Ashlake Commons and Ashlake Manor Drive from Ashlake Villas, LLC County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of two parcels acres for Ashlake Villas Drive, Ashlake Ashlake Villas, LLC and authorize the deed. Summary of Information: of land containing a total of 2.292 Commons and Ashlake Manor Drive from County Administrator to execute the Staff requests that the Board of Supervisors accept the conveyance of two parcels of land containing a total of 2.292 acres for Ashlake Villas Drive, Ashlake Commons and Ashlake Manor Drive from Ashlake Villas, LLC. for the development of The Villas at Ashlake. Approval is recommended. District: matoaca Preparer: John W. Harmon Attachments: 0 Yes Title: Real Property Manager "VICINITY SKETCH Acceptance of Parcels of Land for Ashlake Villas Drive, Ashiake Commons and Ashlake Manor Drive from Ashlake Villas, LLC 01 0 91 f!,�' 0 JY, VIL GE Arsrn ------------- -- Lu 292 Acre Ded idiom A CO) Chesterfield Gounty Depastment of Utilities 311010-0948 N80'0621`W 2116.07(OYERALI-) 580'06'197- 1JIJ3J' I s � N � \ I o g m o to � 0 0 0 N g CPd i7.9 i o a ft Yi!• 710-667667 -779f � - aa9014,fC 11 n /8110 6.'71!%4 ROW IN ... g � (17638) 9o.0z' z9z e� �A I;tZ i887" v b xA b `ti w y N _327.13' a - .o N8070700V 712.69(OVERALL) (188.67' t ). (168.38) 10.00' I ��" / I cn ,•#o tet` m� o.�o a 5 I I____-�_ S i o\� .s9'asi .;:ora1.19s a '> F OB' 8 4 w o a wb I � v� h N 1II I I O,F A � 60 ry �N I I 40 SD^ n, o 0000000 Vo�•�nV-•Vo�n 8 I " I� ti I I \0 AUw;4AA�.q Ua W#UV!i I �v I o VV aVa�A�ODUVAm�bawa `� I-----'� a A U O I v2 A I --------------- MR n �i22 NN�f Int Aw ``��,, {uvA - # v wa��b(.iaQ�w �y �i ,v apt oly �I SIV ON pao I avmAAln..m0..#(n tnVv VVV � �"�O #n,w-.tiwn, tioNU A, vo � I `` Pei a I rovron,romNN� tiw•.wA�� F*wG p� �m `-,--.,�i �� ' n`qb � �o' v �4NVVVbbO�wlvN(,� mA mv�. � V FJ ��mti�ONwU5�� oob�wj• qq #4i# pp tnbbNU a- m4+w�aAVSbN- awroo..a8��^'�can`#ww —� seo•cboax 36276'�— AVVaVV`- ASHaWOK PARKWAY 4 STA7E ROwr 4202 (90' Pu& 0 y;O O.B. 106, co yw�, Ap�8';[p yyy Y}• v � m L a 4�-� � � Iz tl LlL\ 0ON 4 �, COMPILED PLAT SHOWING 2.292 ACRES OF LAND TO BE filum n x DEDICATED TO CHESTERFIELD COUNTY, AND AVARIABLE SSS ii!! 0. O N $ R WIDTH VDOT SIGHT DISTANCE EASEMENT, ACROSS THE LANDS OF ASHLAKE VILLAS i M ` 9 0 333 y p (n ? $ E �v LLC NATOACA DIMICT O 6 CHESTERFIELD COUNTY, VIROIMA 9 0 . . . . . . CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 AGENDA Meeting Date: July 26, 2017 Item Number: 12.13.13.b. Subject: Acceptance of a Parcel of Land Along Coxendale Road from Battery Dantzler, LLC County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of Coxendale Road from Battery Dantzler Administrator to execute the deed. Summary of Information: land containing 0.042 acres along I LLC and authorize the County Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.042 acres along Coxendale Road from Battery Dantzler, LLC. This dedication will provide the ultimate right of way for Coxendale Road and is a requirement for the development of the Coxendale Recycling Facility. Approval is recommended. DistriCt: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes No #OW , Aoo LWA UA JOINVOIWINNO Acceptance of a Parcel of Land Along Coxendale Road from Battery Dantzler, LLC titi EXIT 62 CO)qENE)AL RU 0,42, Acre, Dedication II N Ch Es teifield Cou n.ty Depadment of Util Ries d9liph I W s N: 3662461.85 E: 1180150t71 -roo, tz-pro Nq oa OED /GATED 7Z4 -/0 -9 7 0 Z4 THE COUNTY OF 5' 5 CHESTERFIELD 0 04e2 AO 1941 S.F. v -Z Q'I BATTERY DANTZLER LLC � D.B. 11185, PG 341 1800 COXINOWLF RO N: 3662737,95 E: 11801824.11 5'57RI10 TO 9, - GQ N:3662491.72 E: 11801551.67 4.8-5f. L5 049 1, 00- G�� (�06 gip ko OVO 10 PZ 14 T 5HOHIINO A Z2 5' 57R -IO TO BE DEO/CA 7Z -,O 70 THE COUNTY OF CM-57Z--RF1Z-Z49 ACROSS PROPERTY AWOWIV AS 1800 COXZ-Nz9AZZ- ROAD BERM OA z9157RICT CHESTERFIELD COUNTY" VIRCINIA Py/s SuRkrr 15 sc(gxcr 70 ANY l-A-'ZWN1Y Or RECORD ANO OTHER PERTINENT FACTS NVICH A )71W SEARCH Y16PVT.O15U MF 0 60 120 SCALE: 1"=60' Ml?kE TABLE CURkE R,4Z')1V5 ZZ-NOT11 TANGENT DEL TA 0-10RO RZ-ARINO CHORD Cl 50246' 146.79' 7392' 164419" 5 4076227- W 14627' C2 741.20' 154.93" 77.75' 5 54g9:34" H/ 154.675' CJ 74920' 157.74' 79.17' 1206%13" N 5443:38"Z- 157.45' C4 507.46' 148.57' 74. 92' 16W629-1 N 40-17222- E 14904 LINE TABLE r 96 rZ "K 'Ax � ... .............. ZINZ- 9Z4R1NO ZZ-NG711 L 5 464017' W 64.16' Z2 N 614226" W 501' zi S 484017" 9/ 6416 Z4 S 09 54 53" Z- 5.30" Z5 N 614226" H/ 9.85' L 6 s 545144l w N: 3662461.85 E: 1180150t71 -roo, tz-pro Nq oa OED /GATED 7Z4 -/0 -9 7 0 Z4 THE COUNTY OF 5' 5 CHESTERFIELD 0 04e2 AO 1941 S.F. v -Z Q'I BATTERY DANTZLER LLC � D.B. 11185, PG 341 1800 COXINOWLF RO N: 3662737,95 E: 11801824.11 5'57RI10 TO 9, - GQ N:3662491.72 E: 11801551.67 4.8-5f. L5 049 1, 00- G�� (�06 gip ko OVO 10 PZ 14 T 5HOHIINO A Z2 5' 57R -IO TO BE DEO/CA 7Z -,O 70 THE COUNTY OF CM-57Z--RF1Z-Z49 ACROSS PROPERTY AWOWIV AS 1800 COXZ-Nz9AZZ- ROAD BERM OA z9157RICT CHESTERFIELD COUNTY" VIRCINIA Py/s SuRkrr 15 sc(gxcr 70 ANY l-A-'ZWN1Y Or RECORD ANO OTHER PERTINENT FACTS NVICH A )71W SEARCH Y16PVT.O15U MF 0 60 120 SCALE: 1"=60' CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 174-, AGENDA Meeting Date: July 26, 2017 Item Number: 12.13.13.c. Subject: Acceptance of Parcels of Land Along Reams Road and North Courthouse Road from Courthouse Land, LLC County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of two parcels of land containing a total of 0.06 acres along Reams Road and North Courthouse Road from Courthouse Land, LLC and authorize the Countv Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of two parcels of land containing a total of 0.06 acres along Reams Road and North Courthouse Road from Courthouse Land, LLC. This dedication will provide the ultimate right of way for Reams Road and North Courthouse Road and is for the development of Courthouse Self -Storage. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Attachments: 0 Yes 1:1 No Title: Real Property Manager VICINITY SKETCH Acceptance of Parcels of Land Along Reams! Road and North Courthouse Road from Courthouse Landr LLC 0.03 Acre Dedication Q.03 Acre, Dedication IN Chesterfield County DepartmiEnt of Wilkes I M-0 5.5.3. W te I M 3'00f,04' � N a CL rujn a-3 I +` �Z n:r j z0 d '16"E 507,00' ui + _ _KI_NR 1 U CL ECTION A LOCK 8 I aco<10 F- I 001 i 0 P`8.-13 q_.. 93 a <= ( �n P.5' 13 5.49` 1 za O�! OHCS I ! 0 he2f-i I O� c� pC?CTaN QZi+cAr 1 oa�eoo as N� aQvm� ryraa I 6muzi�� h< -(ss >Z mp E 1 j 2 I n � I .Z I r'« W I zo I lu-'a m nm m � N a CL rujn a-3 I +` �Z n:r j z0 d '16"E 507,00' ui + t 1 U CL aco<10 F- I 001 1 0 'CCU� a o P.5' 13 5.49` 1 P{{.193 eh t I 10 o? O (+ -p sr 745-703-3669 COURTHOUSE LAND LLC D.B. 11503 PG. 5713 10700 REAMS ROAD 4A EX. 11 744-703-7694 5U5AN G C26C+ORY D.B. 11602 PG. 963 _ N1 t�--1177 SF 0.03 AC r 1282 SF 0.03 AC 70847 .19 .. p + ¢ oil -4- (� O- m k.7 L7 « to t- t- F- a- 01 - « ¢o�� L9N �� m ^ (V Cfl co L7 2.23.66 N-3703 6.1 \ E=11745168.65 \ `� 745-703-0256 LUCKYMANAGEMENT INC OPS D.B. 2510 PG. 00j0�/l PIP, � ,•(2 12 pCA. 7-0 i -7.44', do of U. 1' DICATI TOTAi- 2.459 SF 0.06 AC � 0 100 0 100 200 300 Scale: 1" = 100' PLAT SHOWING 0.06 DEDICATION ACROSS PARCEL ID: 744-703-9575 & PARCEL ID: 745-703-3669 CLOVER HILL DISTRICT CHESTERFIELD COUNTY. VIRGINIA SCALE: 1"= 100' Date: JUNE 19. 2017 CEDRIC B. YOUN Lic. Na. 003283 r 6/19/2017 , '� � rTtiE4Bl1Y COMIF!,ANlES CIVIL ENGINEERS 8500 MLL CREEK ROAD MECHANCSVUE, VA 23116 t(804)589-7080 nLED:15045_xw dedication cf:-001 5 + t 1 0 a l------ VAR WI DT I _ .o EDI CAT I co —co <o -p sr 745-703-3669 COURTHOUSE LAND LLC D.B. 11503 PG. 5713 10700 REAMS ROAD 4A EX. 11 744-703-7694 5U5AN G C26C+ORY D.B. 11602 PG. 963 _ N1 t�--1177 SF 0.03 AC r 1282 SF 0.03 AC 70847 .19 .. p + ¢ oil -4- (� O- m k.7 L7 « to t- t- F- a- 01 - « ¢o�� L9N �� m ^ (V Cfl co L7 2.23.66 N-3703 6.1 \ E=11745168.65 \ `� 745-703-0256 LUCKYMANAGEMENT INC OPS D.B. 2510 PG. 00j0�/l PIP, � ,•(2 12 pCA. 7-0 i -7.44', do of U. 1' DICATI TOTAi- 2.459 SF 0.06 AC � 0 100 0 100 200 300 Scale: 1" = 100' PLAT SHOWING 0.06 DEDICATION ACROSS PARCEL ID: 744-703-9575 & PARCEL ID: 745-703-3669 CLOVER HILL DISTRICT CHESTERFIELD COUNTY. VIRGINIA SCALE: 1"= 100' Date: JUNE 19. 2017 CEDRIC B. YOUN Lic. Na. 003283 r 6/19/2017 , '� � rTtiE4Bl1Y COMIF!,ANlES CIVIL ENGINEERS 8500 MLL CREEK ROAD MECHANCSVUE, VA 23116 t(804)589-7080 nLED:15045_xw dedication cf:-001 5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: July 26, 2017 Item Number: 12.13.13.d. Subject: Acceptance of a Parcel of Land Along Midlothian Turnpike from RCC Midlothian Crossing, LLC County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.039 acres along Midlothian Turnpike from RCC Midlothian Crossing, LLC and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.039 acres along Midlothian Turnpike from RCC Midlothian Crossing, LLC. This dedication will provide the ultimate right of way for Midlothian Turnpike and is a requirement for the development of Dunkin Donuts @ Midlothian Crossing. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes No # . "VICINITY SKETCH Acceptance of a Parcel of Land Along Midlothian Turnpike from RCC Midlothian Crossing, LLC AY GE+ �v- INA 0.039, acre Dedication yr 4 ,. ~-� �rf�-� 4 A jry N Chesterfield County Depadment of Utilities dfiffalb6. NMF E J)&D.tQ7 NOTE: THIS LOT APPEARS NOTE: �k&'CH O,p This is to certify that on 6118117 I made an accurate field survey of the known premises TO BE IN FEMA FLOOD ZONE This survey has been prepared without 4i �.. X. SHOWN ON HUD the benefit ofa title rcporl and doer 'ice shown hereon; that all improvements known or visible COMMUN7Tl PANEL NUMBERS not therefore necessarily indicate all 51041C0131D eneumbcranecs on the property. Z ate shown hereon; that there are no encroachments by improvements either from adjoining p 1 e premises, or from U GEORGE'. K.ROCOPOS subject premises upon adjoining premises, other than �-. �. LR: Y0 2524 shown hereon. h / © Ln h N i N .f O 7 S 05 77 70 £ 73.98 SUR a per"` L2 N 75 W L3 S W17'10- E16.25' (� L4 N 87'4807 E13.23' Q 6� cr Variable Width {ViamSewer - 4 t\ 7t' �1 t & Drainage Easement D.B.1474 Pg.657 I U] O t\ q vJa -------------------------------------------------------------- -------- y ------."` - ----- LEGEND � 0. 757704319400000 r is RodlS R CC MIDLOTHIAN CROSSING LLC ® Pipe/F D.B. 11181 PG. 409 f 4t U La U ------------------------------------------------------- -------------------- cg�---------- S 734835" TV 126,89' _ 1690.428 Sq. Feet 0.039 Acres S57.40' To The tVL Of -- N 73°20'05"E 119.62' Wadsworth Drive N 3705358.77 E. 11757630.36' Curb Line OBE R R/TV D.,B6196Pg.94 D.B.484Pg.401 40 DEDICATE ---------- o N. 3705321.59' v "a 49 E. 11757506.19' h --------------------- on I CIL Ofhlemliart Slril) ` _ MIDLOTHIAN TURNPIKE U.S. ROUTE #60 VARIABLE WIDTH PUBLIC RIGHT OF WAY A%I1) �p3 SURVEY OF 0.039 ACRE DEDICATION FROM PROPERTY LOCATED A7' #8535 MIDLOTHIAN TURNPIKE CLOVER HILL DISTRICT CHESTERFIELD COUNTY, VIRGINIA --------------------- c � M - � N* A%I1) �p3 SURVEY OF 0.039 ACRE DEDICATION FROM PROPERTY LOCATED A7' #8535 MIDLOTHIAN TURNPIKE CLOVER HILL DISTRICT CHESTERFIELD COUNTY, VIRGINIA CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: July 26, 2017 Item Number: 12.13.13.e. Subiect: Acceptance of Parcels of Land for Moores Lake Drive from Trollingwood Land L.L.C., BSPC/Americana Park, LLC and Americana Park, L.L.C. County Administrator's Comments: County Administrator:_ Board Action Requested: Accept the conveyance of eight parcels of land containing a total of 5.39 acres for Moores Lake Drive from Trollingwood Land L.L.C., BSPC/Americana Park, LLC and Americana Park, L.L.C. and authorize the County Administrator to execute the deeds. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of eight parcels of land containing a total of 5.39 acres for Moores Lake from Trollingwood Land L.L.C., BSPC/Americana Park, LLC and Americana Park, L.L.C. for the development of Moore's Lake Apartments. Approval is recommended. DistriCt: Bermuda Preparer: John W. Harmon Attachments: 0 Yes ❑ No Title: Real Property Manager VICINITY SKETCH Acceptance of Parcels of Land for Moores Lake Drive from Trollingwood Land L . L . C . , BSPC/Americana Park, LLC and Americana Parky'L.L.C. 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J .. .... .. ....... .... CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: July 26, 2017 Item Number: 12.13.14. Subject: Award of Construction Contract for County Project #13-0285, Woodlake Force Main Replacement County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the Director of Purchasing to award the construction contract to Lyttle Utilities, Inc., in the amount of $1,717,224; and execute all necessary change orders up to the full amount budgeted for the Woodlake Force Main Replacement project. Summary of Information: This project consists of the construction of approximately 2,573 linear feet of 20 -inch sewage force main and 558 linear feet of 21 -inch gravity sewer. Staff received a total of three bids ranging from $1,717,224 to $3,718,679. The lowest responsive bid was from Lyttle Utilities, Inc., in the amount of $1,717,224. The County's engineering consultant, Whitman Requardt & Associates, has evaluated the bids and recommends award of the contract to Lyttle Utilities, Inc., the lowest responsive bidder. Funds for this project are available in the current CIP. District: Clover Hill Preparer: George Haves, P.E. — Title: Director of Utilities Preparer: Matt Harris Attachments: 1:1 Yes 0 No Title: Director of Budget and Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: July 26, 2017 Item Number: 12.13.15. Subiect: Approval of License for the Community Policing Office in Chesterfield Towne Center County Administrator's Comments: County Administrator: Board Action Requested: Approve an eleven year license with FPI Chesterfield LLC for 1752 square feet of office space in Chesterfield Towne Center for the Community Policing Office and authorize the County Administrator to execute the license agreement. Summary of Information: RPI Chesterfield LLC has offered the County an eleven year license (8/1/2017 - 7/31/2028) for the Community Policing Office at a cost of $1 per year. This is the same rate as the existing specialty lease. operating costs for the facility are included in the FY2018 budget. Approval is recommended. District: Midlothian Preparer: John W. Harmon Attachments: 0 Yes Title: Real Property Manager vICINITY SKETCH i License for Community Policing Office in Chesterfield Towne Center S. ONDPLE 6- IL D E N E. ILE7 MAIRB IHEAD Gr XIING, 9. H101MES CT R 1 5 RED L' CT 11..., IBC UON 0 > V C'r ell, %C LOX G'T License for Corn mun ity Policing Office in Chesterfield Trz DR, Towne Center LU LAKI� El CO ST 0 N Chesterfield County Right of WayOffice VY July 12', 2017 1 MOM — W'3.K tel 3,04M 4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: July 26, 2017 Item Number: 12.13.16. Subject: Designation of Right of Way and Easements and Conveyance of an Easement to Verizon Virginia, LLC for the Hicks Road Improvement Project County Administrator's Comments: County Administrator: Board Action Requested: Designate right of way, a temporary construction easement, a VDOT drainage easement and approve the conveyance of an easement to Verizon Virginia, LLC for the Hicks Road Improvement Project and authorize the County Administrator to execute the designation and easement agreement. Summary of Information: In order to construct the Hicks Road Improvement Project, it is necessary that a parcel of county property containing a total of 0.182 acres be designated as public right of way together with a variable width temporary construction easement and a VDOT drainage easement and that an easement be conveyed to Verizon Virginia, LLC. This request has been reviewed by the Transportation Department. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1 No # 30-0:115 "VICINITY SKETCH Designation of Right of Way and Easements: and Conveyance of an Easement to Verizon Virginia, LLC for the Hicks Road Improvement Project N Chestarfield County Depadment of Utilities .91111111183b� - W*1� E 31 011116' 00OO4,71 y.LS - #jig 133HS 3N1R401Vty ebts ---------------------t_ -- -------------------- - d l,', s m Ml _____________ -------------- kk ----------- 1:69? .,gfjr.5) J o' E N 71 a�B71 n (CAO e iiii 00OO4,71 y.LS - #jig 133HS 3N1R401Vty ebts ---------------------t_ -- -------------------- - d l,', s m Ml _____________ -------------- kk ----------- 1:69? .,gfjr.5) 00OO4,71 y.LS - #jig 133HS 3N1R401Vty I ---------------------t_ -- -------------------- - d l,', s m Ml _____________ -------------- kk In -�Z J o' E N 71 a�B71 (CAO e iiii 24 I Aa7,71-40JS�H.1 dO AMW f I 0 Opel 316, CONST 0000000369I91 'AlIdO 11 Ml kk In -�Z 14- (CAO e Aa7,71-40JS�H.1 dO AMW f I 0 Opel 316, CONST 0000000369I91 'AlIdO W09,1.11VIS- hiYP, 133HS Anniim kk In -�Z 14- (CAO e iiii W09,1.11VIS- hiYP, 133HS Anniim i. ,00 6 ow wee8 :2 z a x 0U a w � v $ w z Q ~ U a ti 9a w N Q d O tipp �4Z14. FRO!--, 7 Sp U o N w � w tt ci 4 ww Q ¢>`� elm g a�o a o O m Q K d K W Q Z � °a v U a ~ w Q 2 W O K Q c5 W W a a z Y r aw R 2$ w a Z a $ a K d aN a x ti O W d O tipp �4Z14. FRO!--, o .� O!--, CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: July 26, 2017 Item Number: 12.B.17. I Subiect: Transfer of $35,000 from the Jump Start Economic Development Incentive Fund to the Economic Development Authority to Fund a Grant to Abilene Motor Express, Incorporated County Administrator's Comments: County Administrator Board Action Requested: Transfer $35,000 from the Jump Start Economic Development Incentive Fund to the Economic Development Authority to fund a grant to Abilene Motor Express, Inc. Summary of Information: Abilene Motor Express, Inc. ("Abilene") is a transportation trucking company in the process of expanding its operation located at 1200 Willis Road in Chesterfield County. Abilene currently employs approximately 400 employees at this location. When the project is completed, Abilene will have invested a total of over $1 million in capital improvements and expects to hire four new full-time employees. Abilene encountered an unexpected expense related to installation of a new water line to support it fire suppression system. The EDA has agreed to award Abilene a grant of $35,000 to help defray the expense of the installation of the water line to incentivize Abilene to continue with its expansion plans rather than relocate out of the County. The upgrades to the water line will become part of the county's utility system when complete. The grant is contingent upon Abilene investing at least $600,000 in capital improvements to complete the project and creating four new full-time jobs. Staff recommends transferring $35,000 to the EDA to fund the grant. The Board has previously appropriated $200,000 to fund the Jump Start program which is intended to be used for economic development purposes such as this. Preparer: H. Garrett Hart, III Title: -Director, Economic Development 0625:98682.1 Attachments: Yes F1 No 0 03 119 GRANT AND PERFORMANCE AGREEMENT This Agreement (the "Agreement") made this 6,,%?/ day of 2017, by and In between the Economic Development Authority of the County of Chesterfield, a political subdivision of the Commonwealth of Virginia (the "EDA"), and Abilene Motor Express, Inc., a Virginia corporation located at 1.700 Willis Road, North Chesterfield, Virginia 23237 (the "Company"), recites and provides as follows: Recitals WHEREAS. the Company is a transportation trucking company which is in the process of expanding its operations located at 1700 Willis Road in Chesterfield County ("Facility"); and WHEREAS, the Company expects to expend a total of approximately $600,000 to complete the project, will employ approximately 4 new employees, and retain the existing employees at the Facility; and WHEREAS, the Chesterfield Board of Supervisors ("County") has determined that retaining and expanding the Facility in Chesterfield County will provide significant economic benefits to Chesterfield County in terms of capital investment and employment-, and WHEREAS, in order to assist and promote the expansion of the Facility. in Chesterfield, the County and the EDA have agreed to make an economic development grant to the Company, through the EDA, subject to the terms of this Agreement; and WHEREAS, it is the desire of the parties to enter into this Agreement in order to set forth the understanding of the parties in connection with the grant and the conditions thereof. NOW, THEREFORE, in consideration of the terms and provisions set forth herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowtedged by the parties, it is agreed as follows: 0�11013120 Grant Terms. In consideration of and conditioned upon performance provided herein, the EDA agrees to grant to the Company a sum in the amount of $35,000, subject to appropriation by the County ("Grant"). Such Grant shall be made within 30 days of full execution of this Agreement and receipt of the funds by the EDA from the County. 2. Performance Obligations. In consideration of the Grant, the Company shall satisfy all of the following conditions ("Performance Obligations"): (a) Capital Investment. The Company shall invest at least $600,000 in capital improvements at the Facility by June 30, 2018. (b) Job Creation. The Company shall create at the Facility at least 4 new full time permanent jobs by June 30, 2018, and maintain at least 200 full-time jobs until June 30, 2021, A full-time job is defined as permanent full-time employment of an indefinite duration at the Company's place of business for which the Company pays the standard fringe benefits for the 1. employee. I I County's Right to Inspect. The Company shall provide the EDA and/or County upon request any information or documentation the EDA and/or County deems necessary to verify the Company's compliance with the Perfon-nance Obligations. 4. Certitication/Repayment Obligation. The Company shall certify to the EDA by July 31., 2021, that it has met all of its Performance Obligations. Failure by the Company to meet either Performance Obligation shall constitute a breach of this Agreement and the entire amount Z1- of the Grant shall be refunded immediately to the EDA upon demand. If the EDA determines that good faith and reasonable efforts have been made and continue to be made by the Company to achieve its Performance Obligations., the EDA may at its sole discretion agree to extend the performance deadlines. 3001 . 0623:98576.1 2 5. General Provisions. (a) Notices. All notices and other communications required or permitted hereunder shall be in writing kind directed as follows: Z-1 If to the EDA, then to Chairman Economic Development Authority c/o Chesterfield County Department of Economic Development 9401 Courthouse Road Chesterfield, Virginia 23832 and Director of Economic Development County of Chesterfield 9401 Courthouse Road Chesterfield, VA 23832 With a co2y to: County Attorney P. O. Box 40 Chesterfield, Virginia 23832-0040 If to the Company. then to: Abilene Motor Express, Inc. Keith Jones, President 1700 Willis Road North Chesterfield, Virginia 23237 All such notices and communications shall be (i) delivered by certified or registered mail, return receipt requested, and postage prepaid or (ii) delivered by deposit with a reputable overnight delivery service. (b) Amendments. Neither this Agreement nor any term, covenant, or condition Zn hereof may be modified or amended except by an agreement in writing, executed, and delivered Z-- by the parties hereto. (c) Assignment. This Agreement may not be assigned by the Company without the prior written consent of the EDA. ,0 0 1 21V 0623:98576. I 3 (d) Conditions Precedent. The obligations of The Company and the EDA under this Agreement are expressly conditioned upon approval of this Agreement by the County's Board of Supervisors and the appropriation by it of the necessary funds. (e) Counterparts. This Agreement may be executed in counterparts, and if executed in counterparts, each such counterpart shall constitute one and the same instrument. (f) Non -Waiver. No party hereto shall be deemed to have waived the exercise of any right hereunder unless such waiver is made expressly and in writing, and no such waiver of any such right in any one instance shall be deemed. a waiver as to any other instance of any other right. (g) Completeness. Modification. This Agreement constitutes the entire agreement between the parties with respect to the transactions contemplated hereby and supersedes all prior discussions, understandings, agreements, and negotiations between the parties. This Agreement may be modified only by a written instrument duly executed by the parties. (h) Severability. If any term, covenant or condition of this Agreement, or the application thereof to any person or circumstance, shall to any extent be invalid or unenforceable, the remainder of this Agreement shall not be affected thereby. (i) No Partnership. This Agreement does not and shall not be construed to create a partnership. , joint venture, or any other relationship between the parties hereto except the relationship specifically established hereby. 0) Applicable Law. This Agreement shall be subject to and interpreted in accordance with the laws of the Commonwealth of Virginia. Any action brought to enforce this Agreement shall be brought in the Circuit Court for the County of Chesterfield, Virginia, and no other court. 0623:98576.1 4 WITNif'SS the following signatures and seats, .1 Abilene Motor Express, Inc. By Narne:,Iteith Jones Title- +4,cstdent C,"d - Date: -7 - Econornic Development Authority of the Counhof Chesterfield, Virginia, a political subdivision ofthe Commonwealth of Virginia By: 0623:9857f). I Name: Ltoyd Lenhart, lith: Chairman Date: �t;03124 ESTE RFI ELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: July 26, 2017 Item Number: 12.13.18. Subiect: Initiate an Application to Delete Proffered Condition B.2. of Case 17SNO760 and Proffered Condition 8.e. of Case 03SNO316 Which Require Construction of a Third Westbound Lane Along Midlothian Turnpike County Administrator's Comments: County Adrniniistrator::=�� Board Action Requested: Initiate an application to delete conditions which require construction of a third lane of pavement along Midlothian Turnpike for the frontage of six (6) parcels identified as Tax ID's 725-709-2064, 725-709-1125, 724-709-9121, 724- 709-6911, 724-709-4210 and 724-709-2311, and appoint Kirkland Turner, Director of Planning, as the agent for the Board and waive disclosure requirements. Summary of Information: Mrs. Haley is requesting the Board initiate an application to delete Proffered Condition B.2. of Case 17SNO760 and Proffered Condition 8.e. of Case 03SNO316 which requires construction of a third westbound lane along Midlothian Turnpike. The applicant of Case 17SNO760 proffered transportation improvements in lieu of a cash payments for 238 residential units to address impacts on County roads. Recent development and design of area properties has altered the need for this additional lane of pavement, and deleting this condition would allow for a harmonious design. Should the road improvements referenced in Proffered Condition B.2 be deleted, the applicant would continue to be obligated to pay cash proffers as offered in Case 17SN0760. Preparer: Kirkland A. Turner Attachments: 0 Yes 1-1 No Title: Director of Planning CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (Continued) Virginia law permits the Board of Supervisors to initiate a rezoning application on the principles of good zoning practice and general welfare. Consideration of this request will provide for a public process to review and determine if any adverse impacts would be generated on the property (s) , on adjacent property owners, or the County in general and, if so, to determine what conditions might alleviate any adverse impacts and enhance land use compatibility. ,30(D126 I (A 4-J cu E 0 E C 0 4-J L- 0 oCi 0 4-J 0 u _0 (31 0 0 U (3) cr- CL (10 P. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: July 26, 2017 Item Number: 12.C. Subiect: Appeal of the Director of Utilities' Administrative Review and Decision for an Exception to Section 18-60.A.2.a of the Utility Ordinance for Required Public Wastewater Connection on Property Located at 15520 Happy Hill Road (Tax ID 799-637-5183) County Administrator's Comments: County Admin Board Action Requested: Deny appeal of Tony Kilic and Philip F. 1(olcott of Adana Investments LLC to the director of utilities, decision to nt grant an exception to Section 18-60.A.2.a of the utility ordinance requiring the use of -public wastewater to serve a new single family dwelling on property located at 15520 Happy Hill Road (Tax ID 799-637-5183). Summary of Information: Per the utility ordinance, all new dwellings are to connect to the public wastewater system when the property line is within 200 feet of a wastewater line unless the required on-site service line is greater than 400 feet. Adana Investments LLC is constructing a new single-family dwelling on this property. Public wastewater is located approximately 140 feet to the south of the property within Tinstree Drive. Therefore, per the ordinance, the proposed new dwelling is required to connect to public wastewater. In accordance with the ordinance, the property owner requested that the director of utilities grant an exception to the mandatory connection requirement. In order to grant such an exception, the director must find that connection to the wastewater system is physically impractical due to Preparer: George B. Haves, P.E. Title: Director of Utilities Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA (i) topography, (ii) conflicts with other underground utilities, (iii) capacity limitations, or (iv) other factors which would prevent an extension. The director denied the property owners exception request because the property does not meet any of the four conditions for which an exception may be allowed. Per Section 18-61.B.3 of the utility ordinance, the property owner has now appealed the director of utilities' decision to the Board of Supervisors. Since staff cannot identify any basis under the four outlined exceptions that would permit this property an exception to the mandatory connection requirement, staff recommends that the Board deny the property owner's appeal. Adana Investments, LLC 14301 Justice Rd Midlothian, VA 23113 June 26, 2017 Rachael A. Lumpkin, P.E. Engineering Supervisor, Department of Utilities Chesterfield County, Virginia 9840 Government Center Parkway Chesterfield, VA 23832-0009 RE: Approval of Septic Tank and Drain Field for 15520 Happy Hill Rd, S. Chesterfield, VA 23834 Dear Ms. Lumpkin, This letter is to appeal the recently changed requirement of this property's sewer line from County back to Septic, as was initially approved on February 17, 2017, and was changed on March 17, 2017 as a result of an error on the part of Ms. Jacqueline Hyden. The property at 15520 Happy Hill Rd was purchased on December 13, 2016, after I contacted Chesterfield Utilities the month prior and was informed that there was water service to the address, but that we would need an on-site septic tank and drain field. In cooperation with the County's requirements, Balzer & Associates, Inc. was contacted to draft the design of the septic tank and drain field, and said design was filed with the County as part of the Building Permit on February 6, 2017. On February 8, 2017, the Building Utilities Review was released and stated that there would be a county water connection needed, with no mention of a sewer connection, and on February 17, 2017, the Health Department approved the septic tank/drain field design from Balzer & Associates, Inc. and released the review on the building permit. In the meantime, there was also a variance performed on the lot width per agricultural requirements for the proposed drain field. On March 17, 2017, Ms. Hyden emailed us admitting her previous error in in the review of the location of the nearest manhole and informed me that we would need to connect to the public sewer line. Compliance with this new requirement will cost me over $50,000, making this property a purchase I would not have made had I been informed correctly before closing, especially since I have already paid for the septic tank/drain field design, paid to clear the drain field area, and paid the Health Department application fee. I only purchased this property after the Department of Health informed me of the need to have a septic tank and drain field in November of 2016. Thank you for your thoughtful consideration of this matter, and I eagerly await your response. Since* t Tony Kilic Adana Investments, LLC Sec. 18-60. - Required use of utility system. The distance extensions described in this section shall be measured from the nearest existing line as measured along the most reasonable extension route, as determined by the director of utilities. A. Residential. This section shall not apply to the replacement of a dwelling unit or manufactured home which was served byoprivate well oronsite sewer system, provided that the new dwelling unit or manufactured home uses the private syetem(s)which were used by the replaced unit or home; and continued use of the existing private system(s) is approved by the health department, 1 Public water system. Connection to the public water system shall be required for now dwelling units nrmanufactured homes when: a) Property line is within 200 feet of a water line unless the required on-site service line is greater than 4OOfeet; b) Located within a lot subdivision recorded with requirement for connection� o) LooateUwithina|oinubdivisionwhiohio|ooatodintheanaaahownas'roquirod'onthe residential public water connection area on the GIS map that receives after March 12, 2014 either: (i) Preliminary plat appmva|�nr (ii) Final plat approval where there are 50orfewer lots and the subdivider has chosen not to submit a preliminary plat, or d) Located inumultifamily development. 2. Public wastewater system. Connection tothe public wastewater system shall berequired for new dwelling units ormanufactured home when: a) Property line is within 200 feet of a wastewater line unless the required on-site service line iagreater than 4OOfeet" b) Located within a lot subdivision recorded with requirement for oonnmction� c) Looatedwithna|otmubdivisionwhchishcatedintheareoshuwnmo'+equred'onthe residential public wastewater connection area on the GIS map that receives after March 12.2O14either: (i) Preliminary plat approval; or (ii) Final plat approval where there are 50mfewer lots and the subdivider has chosen not to submit a preliminary plat-, or d) Located in a multifamily development. B. Nonresidential. The requirements of this section shall not include a nonresidential structure that is being rebuilt due to damage by fire, Doud, explosion, earthquake, storm orother act of God provided such reconstruction occurs within two years n?the damage. 1. Public water system. Connection to the public water system shall be required for new nonresidential structures that need domestic water when: a) Locatedintheareaohuwnuo^required^un1henuneuidentia|puNiowateroonneoinn areas on the GIS map, or b) Located in the area shown as "provisional'' on the nonresidential public water connection areas onthe GIS map and the property line iawithin 2OUfeet ofawater line. 2. Public wastewater system. Connection tothe public wastewater system shall berequired for new nonresidential structures requiring domestic wastewater when in the area shown as 'mquired" on the nonresidential public wastewater connection areas onthe GIS map. Page w��^, �� JL 0�� (Code 1978 §§20-42 20-63; Ord of 3-12-14, § l; Ord o[6 -25-l4(2) Ord. of 8-26-15(l), § l; Sec. 18-5I. Exceptions touse ofutility systems. A. Anexception tothe requirements nysections 18-53(a) and 18'00A1.o, &2.c.. B.1.a, and El2. may begra ntedoohd|nwn: 1 Submission of an application with a $1,000.00 fee to the planning department, Z The director of planning shall process the application and provide notice aaoutlined for zoning approval inchapter 1S.1 3. |nconjunction with the director ofutilities, the director o?planning shall review the application and make a recommendation to the planning commission. A recommendation for the exception approval may include a recommendation for the imposition of conditions. The recommendation shall consider whether'. a) The use ofaprivate system will encourage future area development inconsistent with the comprehensive plan; and b) The ability 0nextend public system toother property will be adversely affected. 4. The planning commission, following a public hearing, shall make a recommendation to the board of supervisors. The commission shall also consider the ohtehe outlined in &3. The recommendation for the exception approval may include a recommendation for the imposition of 5. The board of oupemisom, following a public heahng, may grant the exception. The board nhmU consider the criteria outlined in A.3. The exception approval may include imposition of conditions. B. An exception to the requirements of section 18-60 A,l.a) through c), A.2,a) through c), and B.1.1b) may begranted aofollows: 1 Administrative review ofexceptions to section 18-00A./.sk A.ZsVand 8.Y.ty. Upon submission, the director of utilities shall review the request and make efinding that connecting tothe utility system isphysically impractical due to: (i) Topography, (ii) Conflicts with other underground utilities, (iii) Capacity limitations, or (iv) Other factors which would prevent an extension in accordance with the county water and sewer specifications and procedures manual and other county policies and administrative Anexception approval may include imposition ofconditions. 2. Administrative review ofexceptions &osection Y8-60A.Y.b) and d.and A.2b) and c) for an individual dwelling unit or manufactured home. Upon submimsion, the director of utilities in conjunction with the plans review team as defined in the subdivision ordinance shall review the request and make afinding that: (i) Connecting to the utility system is physically impractical due tothe factors set forth in subsection B.1 and (ii) The use /fo private system will not encourage future area development inconsistent with the comprehensive plan and the ability to extend public system to other property will not be adversely affected. Anexception approval may include imposition ofconditions. 3. Appeal of administrative review. An applicant who is aggrieved by the determination of the director of utilities may appeal the decision 0othe board of supervisors. The boord�'deoisinn ahuU be based upon those findings outlined in B.1. and B.2. The board's decision may include imposition of conditions. (Code 1978§2O-63;Ord. u[7 -23-V7 § 1; Ord. of 11-17-10(l), § 1; Ord. of 3-12-14, § 1; Ord. J�� v.��= F ---- ----------------------- ------------------ ---------- — 'AmH SIAVC) NO82i3JJar - ----------- AMH SIAVG N 3-q23 --- ---- ---- (6 ----------- 2 '2 P 44, , a 2V., Sl _j / ao.N C �nyn o � , M.^ i'n � N SIN 00 2 IU ID .dp Q,5 U� Timeline for 15520 Happy Hill Rd Adana Investments LLC Building Permit # 20170207-015 • 10-03-2016: The neighboring property (2730 Tinstree Drive) informed of requirement to connect to both public water and wastewater as part of their Building Permit. Plans to extend the sewer main received on 11-17-2016 and approved on 02-28-2017. 15520 Happy Hill Road • 12-14-2016: Adana Investments LLC purchased property on 12-14-2016. Mr. Kilic's appeal indicates he contacted the Department of Utilities the month prior to purchase and was informed there was a water service to the address but they would need an onsite septic. In the last paragraph of the appeal letter it indicates the Department of Health informed him he needed a septic tank and drain field prior to the purchase of the property. Mr. Kilic is unable to produce documentation or the name of who he contacted, indicating the project manager that was hired no longer works for the company. The Department of Utilities and the Department of Health have no record of inquiries pertaining to this property prior to February 7, 2017 when the Building Permit was filed. • 02-07-2017: Building permit and septic permit filed with completed design of on-site septic tank by Balzer & Associates. • 02-07-2017: Building permit reviewed and determined acceptable by Utilities' staff with public water and septic and released within the internal electronic workflow (Building permit was not issued to applicant as other departments require review/release). The 200/400' rule was misapplied and the property should have been required to connect to the public wastewater system. • 02-17-2017: Health Department issued septic permit and released the building permit. • 03-06-2017: Zoning variance request submitted for the required minimum 100' lot width in an Agricultural District (existing lot 98.5' width). The plat submitted for the for lot width variance to be heard May 3, 2017 by the Board of Zoning Appeals indicated that the property was to be served by a private septic system. • 03-16-2017: After reviewing the zoning variance request, Utilities' staff identified the requirement to connect to public sewer. Utilities' staff contacted owner by phone and followed up by email to notify of required connection. Building permit, which was not yet issued, was updated to reflect required public wastewater connection. The Health Department rescinded the septic permit. • 05-03-2017: BZA approved lot width exception request. Utilities' comments and report clearly state that the property is required to connect to public wastewater. • 05-18-2017: Building Permit issued after BZA approval. BP contains note about requirement to connect to public water and wastewater system. • 06-21-2017: Utilities' staff met with Mr. Kilic and Mr. Wolcott to further discuss the connection requirements, the Director's administrative review of the code and the case which requires connection and the appeal process. • 06-26-2017: Letter received from property owner requesting exception appeal to the BOS. • 07-12-2017: Utilities' staff, including the Assistant Director, met with Mr. Kilic and Mr. Wolcott to continue to work on resolving while pending to be heard by the BOS. ,60 .3 CASE NUMBER: 17AN0127 APPLICANT: Philip Wolcott RECOMMEND APPROVAL CHESTERFIELD COUNTY, VIRGINIA STAFFS ANALYSIS AND Magisterial District: Bermuda 15520 Happy Hill Road 0 No practical option available to bring property into RECOMMENDATION Board of Zoning Appeals (BZA) 90 DAYS [R.qut >_ Property Public Hearing Date: X k" MAY 3, 2017 0 Applicant's Contact: PHILIP WOLCOTT LL W (804-677-5859) Planning Department Case Manager: IN 'N + AMY SOMERVELL (804-748-1970) APPLICANT'S REQUEST A 1.5 foot variance to the required one hundred (100) foot lot width in an Agricultural (A) District. The applicant is seeking variance approval to construct one single-family dwelling. Note: No conditions are recommended for this request RECOMMENDATION RECOMMEND APPROVAL * Hardship was not created by the applicant. STAFF 0 No practical option available to bring property into conformance with Ordinance standards. Providing a FIRST CHOICE community through excellence in public service CL 0, _"1 2 17A N 012 7-2017 MAY3- BZA- R PT ol 2 17A N 012 7-2017 MAY3- BZA- R PT • The subject property was recorded in 1981 without County approval and deficient in lot width. • Applicant purchased the property in 2016 with the intent to construct a single-family dwelling. • Building permit (2017O2O7'015)for a single-family dwelling was held by Planning due to deficiency in lot width and completion of a Validation Plat. The Zoning Ordinance requires that any Agricultural lot recorded prior to May 1988 have o rninimum lot width of 100 feet. Additionally, the Subdivision Ordinance provides property owners the opportunity to validate property created or modified in violation of the Subdivision Ordinance in effect b 2 The applicant requests a 1.5 foot variance to the required 100 foot lot width in an Agricultural (A) district (Exhibit 1). The applicant intends to bring the request property into compliance with ordinance standards making the property eligible for ebuilding permit. The following was provided asjustification: "Building ufosingle fomJy-dwe0ng.The lot isuseless unless ovariance is granted". 3 17AN0127'2017M/Y( 'QZA'RPT Staff has examined this request and offers the following: * The property was split in 2981, and not meeting Ordinance requirements related to lot width and subdivision requirements. • The lot width, atthe proposed building location, is98.Ofeet asshown in Exhibit 1. * The current property owner purchased the property in 20I6 in good faith, and did not create the hardship. • Adjacent property owner, fronting Happy Hill Rood, is not amenable to a Parcel Line Modification to rectify the deficiency in lot width. The pending building permit has prompted the request for the subject property to conform to Ordinance requirements. The applicant intends to bring the property into compliance with Ordinance requirements by seeking a lot width variance, and completing the Validated Plat process. The applicant intends toconstruct one (I) single-family dwelling should the variance be approved and Validated P|oi recorded in accordance with Ordinance standards. Staff finds that there is no Dractical alternative available that would alleviate the need for this variance renuest. Itshould benoted, the plat submitted bythe applicant reflects aprivate septic system, while this property islocated within anarea required toconnect iopublic utilities. The applicant has been made aware that connection tonub|icutilities isreouired. 5 17AN0137-2017MAY8BZA-RPT The proposal's impacts on the County's utility system are detailed in the chart below: Additional Utility Comments: The proposed dwelling will be required to connect to public water and wastewater. 17AN0127-2017 MAY3- BZA-R PT OR M/M 0,4 NMI.,II// iffl/ ON /l/T�R/00/�/ Currently Size of Closest Existing Connection Required by Utility Type Serviced Lines County Code Water No 16" Yes wastewater No 811 Yes Additional Utility Comments: The proposed dwelling will be required to connect to public water and wastewater. 17AN0127-2017 MAY3- BZA-R PT .Applicant Submittails 3/ 17 T—Apprication submitted 17AN0127-20i7 MAY3- BZA-RPT 0, 3, Oz, �'T" 2 Chesterfield County r0% Department of Building Inspection Kesidential Chesterfield, VA 23832 Building Permit Job Number: 2QJ70207--M Adana Investments LLC 13306 Beachcrest Rd Chesterfield, VA 23832 Job Location: Description: Code Edition: Date Issued: May 18, 2017 15520 HAPPY HILL RD Construct new single family dwelling. 2012 IRC KM Required/ Elective Sprinkler System: Not Applicable Nature of Work: Building Use: Construction Type: Contractor: Adana Investments LLC 13306 Beachcrest Rd Chesterfield, VA 23832 Mechanics Lien Agent: Capitol Closing Inc 15819 Draycot Dr Midlothian, VA 23112 New Construction R5 (IBC) One and two family dwelling 5B Combustible Unprotected See notes on following page (s). Owner: ADANA INVESTMENTS LLC 14301 JUSTICE RD MIDLOTHIAN, VA 23112 A 0( /A 1 05/18/2017 L Building Official Date PLEASE CALL 761- 4444 TO SCHEDULE YOUR INSPECTIONS Reinspection fees may be charged for third and subsequent inspections of the same type. Not Ready fees may be charged if the work for the requested inspection is not ready for inspection. All permits expire six (6) months after the last activity. Notification will be sent prior to expiration so you may either extend the permit or schedule the appropriate inspections. Page I of 2 0,11 0 117" 1 11 11 13 Chesterfield County Department of Building Inspection Residential Chesterfield, VA 23832 M buHding Permit l Job Number: 20170207-016 Adana Investments LLC 13306 Beachcrest Rd Chesterfield, VA 23832 Job Location 15520 HAPPY HILL RD Date Issued: �May 8, 2=01 7 Notes: Connection to public sewer is required. Review not necessary. Health h Department Dote Property is aware that connection to public water & wastewater system shall be required for a new dwelling when the property line is within 200' of a water line and wastewater line. Please contact Michael Meadows at 748-1861 or Ann Ford at 748-1862 for the required connection fees. Ut—ilit—iesZ' Department Note PLEASE CALL 761- 4444 TO SCHEDULE YOUR INSPECTIONS Reinspection fees may be charged for third and subsequent inspections of the same type, Not Ready fees may be charged if the work for the requested inspection is not ready for inspection. All permits expire six (6) months after the last activity. Notification will be sent prior to expiration so you may either extend the permit or schedule the appropriate inspections. Page 2 of 2 &3M"11;21' -11:`�-71 41 U J J L f� .-J O > 4-J ry cn O t� v r _ P� o W � N CD "0 ro 4-J Ln An U O Ln O D � O E :�= 4-j _0 u ru Q � 4� 4- ( -0 O C .— W � U U O Q rC 0) w_o Z~O � J U0:PJ UDJ 0 W = J0 W I.- LL - } 'LWaa Q W N Q UWP 0 H E O 3 O 0 July 26, 2017 Speakers List Evening Session #1 (Following Presentation of Resolutions) 1. Chip Tarkenton 2. Julie Ranson 3. Carrie Aus 4. Mike Harton 5. Elliott Fausz Evening Session #2 (End of the Evening Agenda) 1. Jenefer Hum 0 3. 0 5. 1. Jessica Coaker 2. Cindy Rustin Jessica Bosher H 5. 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Z W �O W V rt Wo �aoco>c f O M W N 0 n t 1 r CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: July 26, 2017 Item Number: 16.A. Subiect: PUBLIC HEARING: Consider the Exercise of Eminent Domain for the Acquisition of Permanent Water Easements for the East Boundary Road/Walton Bluff Waterline Improvements Project County Administrator's Comments: County Administrator: Authorize the County Attorney to proceed with eminent domain for the acquisition of permanent water easements for the East Boundary Road/Walton Bluff Waterline Improvements Project, including the filing of a certificate so construction may begin prior to eminent domain proceedings. Summary of Information: Staff has made bonafide but ineffectual efforts to acquire permanent water easements for the East Boundary Road/Walton Bluff Waterline Improvements Project. An offer of $5,796 has been made to Boundary Road, LLC, owner of 13530 East Boundary Road, 13540 East Boundary Road, 3005 East Boundary Terrace and 3007 East Boundary Terrace. The offer has not been accepted. It is necessary to proceed with condemnation for the health and safety of the public. Staff will continue to negotiate with the owner in an effort to reach an agreement. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1 No VICINITY SKETCH Consider the Exercise of Eminent Dornain for the Acquisition if Permanent Water Easements for the East Boundary Road/ Walton, Bluff Waterline Improvements Pro'ect Cot -Oil pt ENIT ROAD r=--{ ... .......... 007 East Boundary Terre, e 13530 East Boundary Road 03005 East Boundary Terrece, - - — ----------- - ------- 00 X 540 East Boundary Road N Chesterfleb County DepartmEnt of Utilities MSEMpabb. - A 1 JmM - 291.67 "1 699z . 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Was) claD 11VIS V/' IS fy 14 ch any Ywi oe A k R Z CA �Lu ; 0 L.3 (TOTAL), v R Cl 4�4 on 01 13 dlots 1 , Kc U- P — CL llll�li Q j 04 cc C6 Nis Vol EL ROW Kg� A Saw sh \ 6) O 0 (Tof.) cl� OR, 10 fs dig! AR ass 4 LU wPima2 n 012 -9-d . 17 -IX? ; mom e S x'34 15 (D moo offles-DispatO Advertising Affidavit CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD, VA 23832 Date t.a►egcny 07125/2017 Meetings and Events Thatat�9rMiBl�,a1&IORmgar NMrieoa#tralnalkheud, the Board d Wim. d chow 00 at it alar pwhl thew Ne* Fall d ilial W U"' Yrgna, *des IM adse d cheat * m to the acgiieidal d ease 1 Pt. T3168 MIA 132 PU Bol f" Pa WIR PB/, 30 East it 368899988000, X Eat b* Teatr, to tk East WO 10a��ry, naykeaauld�a8 Iteres6d parks bdwem thhaat d&30 am sad 5d0 pn4Y �akldataplbictad edrokaaesdEletopo� saa w��l des 1R P� w�l 4u m Ae aaY d i0 00 t0lk Wd,t� 9 p �setr pi� Bk dalf mug adIFJ tk Ctah ro tk Baud no IaMr 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 Description Ad Size TAKE NOTICE That on July, 26. 2017, at 6:00 p.m. or as soon t 2 x'20 L Publisher of the Richmond Times -Dispatch Account Number 6026752 CDate July J9,2017 This is to certify that the attached TAKE NOTICE That on July was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 0711912017 The First insertion being given ... 07/19/2017 Newspaper reference: 0000572812 Sworn to and subscribed before me this Gr Public Total Cost 105.00 amr� Supervisor Ktmbedy S. wants NOTARY PUSLle Commonwealth of V11016 753 State of Virginia Notary R69ia1fwUo^ Nurtbef 35202/ City of Richmond 1ommisaon Expires r' Janua My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of I AGENDA Meeting Date: July 26, 2017 Item Number: 16.B. Subject: PUBLIC HEARING: Ordinance to Vacate a Fifty -Foot Unimproved Right of Way Known as Hunters Hawk Drive, Variable Width Virginia Department of Transportation (VDOT) Slope and Drainage Easements and Ten -Foot Temporary Construction Easements Within Beechwood Forest, Sections 3 and 4 County Administrator's Comments: County Administrator: Board Action Reauested: Deny a request to vacate a 50 -foot unimproved right of way known as Hunters Hawk Drive, variable width (VDOT) slope and drainage easements and 10 -foot temporary construction easements within Beechwood Forest, Sections 3 and 4. Summary of Information: August Kunnecke and Dawn Dykes -Smith, 11907 Eagle Pass Drive, have submitted an application requesting the vacation of a 50 -foot unimproved right of way known as Hunters Hawk Drive, variable width (VDOT) slope and drainage easements and 10 -foot temporary construction easements within Beechwood Forest, Sections 3 and 4. This request has been reviewed by county staff, Comcast and Verizon. The adjoining owners to t] Planning, Transportation request. The right of way of the 93 -acre parcel t recommendation and given receive a partial refund request. District: Matoaca ie east and the south are opposed to the vacation. and Right of Way Staff recommend denial of the was dedicated to provide access for the development o the east. The applicant was advised of the an opportunity to withdraw the application and of fees but preferred that the Board hear the Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes No1-1 VICINITY SKETCH PUBLIC HEARING: Ordinance to Vacate a Fifty -Foot Unimproved Right of Way Known as Hunters Hawk Drive, Variable Width Virginia Department of Transportation (VDOT) Slope and Drainage Easements and Ten -Foot Temporary Construction Easements Within Beechwood Forest, Sections 3 and 4 �CE D 4 EA CD H IN P 11907 A RJ Btl C H EARI N G:12001 1.2399 ORDINANCETO VACATE BUMLE ROAD ABUTTING OWNERS OPPOSED TO THE GL VACATION LU 0 <r N ChL-terfield County Department of Utilities 1.11199afth. I -A— S aIticilmana 19imes-Dispakl Advertising Affidavit CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD, VA 23832 Date Category 07/19/2017 Meetings and Events tMatmklYt4m17,a&169mau�soantlee qit bad of sr�ttiaas d Olatertddp�d� RCe in tlr PuDit,i�di9 bdr of Gle�dd Coah. Yrgm, w censer the blarnag adinarcc la ado AN OM b vaah 159 ud VWA tddh Watldbw ri�it d m.aAla ld Oreo 04 t wthAl ikttuldPat6esbtMee"tlrchaysofe3oamaneawp�� k*M* f±le �hdd at a PuEictzdergaed toy �a Dad anshe aY t 4!s aMtact kn tlkancediar�oratleaaannoda9a� b �cm to the bard at tl a PM PR* mm se % b dledal asst 0IMWk roit* broad a lata 300 E. Franklin Street Richmond, Virginia 2219 (SO4) 649-6208 Ad Size Description TAKE NOTICE That on July 26. 2017, at 6:00 P.m. or as soon t 2 x 23 L Publisher of the Richmond Times -Dispatch Account Number 6025752 Date July 19, 2017 This Is to certify that the attached TAKE NOTICE That on July was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 07/12, 07/19/2017 The First insertion being given ... 07/12/2017 Newspaper reference: 0000568452 Total Cost 222.00 Sworn to and subscribed before me this ` 1C4 -L ' ILL P Nota Public Supervisor Klmberiy 8. Heats NOTARY PUBLIC State of Virginia Commonweeith of Virgin's Notery Registration Number 356753 City of Richmond Commisslon Expires January 31, 2021 My Commission expires THIS 15 NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ;7s4 s AGENDA Meeting Date: July 26, 2017 Item Number: 16.C. Subject: PUBLIC HEARING: Declare County Property on Village Square Parkway Surplus and Authorize the Sale of the Parcel County Administrator's Comments: County Administrator: Board Action Requested: Declare a portion of Parcel Number 714 672 8571 00000 surplus; authorize the sale of the property to Kevin Sanford for $8500 per acre; and authorize the Chairman of the Board of Supervisors and the County Administrator to execute the deed. Summary of Information: Staff has received a request to sell a portion of the Cosby High School property containing 1.8 acres, more or less, located on Village Square Parkway. The property is cut off from the school site by the road and is not buildable. It will be combined with the adjacent parcels for a residential development. The Assessor's Office has reviewed the property and set the value at $8500 per acre. The request has been reviewed by county and schools staff. A public hearing is required to convey the property. Approval is recommended. District: Matoaca Preparer: John W. Harmon Attachments: 0 Yes F-1 No Title: Real Property Manager "VICINITY SKETCH PUBLIC HEARING: Declare County Property on Village Square Par" -,ay Surplus and Authorize the Sale of the Parcel < ORANCri In tit ALLAGI!F P'ERTYTOBE DECLARED SURPLUS SQ�ARj� G COSBY HIGH, SCHOOL 1. DOGW D MLLAS DR 2. [BOG W D PARK DR cut 3. DO D I 14�1 N Chesterfield County Department of Utilities d911%b , W* E S I huh - 956V faal '�'J S4 Aitbut"b gimes-Difivairb Advertising Affidavit CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD, VA 23832 Date Category 07/25!2017 Meetings and Events TKOM Twonjoull,gops cr mentlnskainNDeheard, tie gad ori SoptttiW d peytafe d it lew F-7 -- -- tie --- 9 Aoall ei , coo, Yr1na, rj e n9de tie aladt d KMiomen IN & gob d W ala►a IpISS the PV 731610114 11510 13311 Eat hMkY PBh ' 3001 East � 730gB01011 K N Eat 10* Tertate, b tie East k* getNatalieUp1*Wa Project. IdaaatiaiYky am = „�admaibet+annlld jaR pa sbdr+eentlellou0*1 lrs•�.iaal�a&30amsadSIPAfaaidaY I�a�p a httdd at a public tadfi� deigned to be aat~�01e to pa� mla wih 3sabit�' Wy peaas wil9u�s m the away d the a recd 1a teamreklt aaalr�hom skald tonlacc late - ire mall to ne INK 111 W 01 P8'mllf ift. pft Satins lir ik dul Ild 0 the M b k BOW M Wef 111111 %2017, 300 E. Franklin Street Richmond, Virginia 23219 (804)849.6208 Description TAKE NOTICE That on July 26. 2017, at 6:00 P.M. or as soon t 2 x'20 L Publisher of the Richmond Times -Dispatch Account Number 6025752 Date July 19, 2017 This is to certify that the attached TAKE NOTICE That on July was published by the Richmond Times -Dispatch, Inc. In the City of Richmond, State of Virginia, on the following dates: 07/19/2017 The First insertion being given ... 07/19/2017 Newspaper reference: 0000572812 Sworn to and subscribed before me this r Total Cost 105.00 owl` Supervisor Kimberly a, Narrla NOTARY PUB41C Commonwealth of Vhginia State of Virginia N2002otary Re9�61raton Numt�er3e�T21 City of Richmond Commiss+on Expires January 31. My Commission expires THIS 1S NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ........... AGENDA Meeting Date: July 26, 2017 Item Number: 19. Subiect: Closed Session County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Closed session pursuant to § 2.2-3711 (A) (S) , Code of Virginia, 1950, as amended, to discuss prospective industries locating in the county where no previous announcement has been made of the industries' interest in locating in the county. Preparer: Jeffrey L. Mincks Attachments: 1-1 Yes Title: County Attorney 0425:96981.1 No jA14 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of I AGENDA 17 Meeting Date: July 26, 2017 Item Numbet: 20. Subject: Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and Supervisors and the Planning followed by a 3:00 p.m. Administration Building. Preparer: Janice Blakley Attachments: 1-1Yes notice of a Joint Meeting of Commission on August 23, 2017, Work Session in Room 502 at Title: Clerk to the Board LZ the Board of at 1:30 p.m. the County