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2017-06-28 MinutesBOARD OF SUPERVISORS - MINUTES June 28, 2017 Supervisors in Attendance: Ms. Dorothy A. Jaeckle, Chair Ms. Leslie A. T. Haley, Vice Chair Mr. Christopher M. Winslow Mr. Stephen A. Elswick Dr. Joseph P. Casey County Administrator Absent: Mr. James M.'Holland Ms. Jaeckle called the meeting to order at 3:05 p.m. She announced Mr. Holland was not in attendance because he was representing the State Board of Accountancy at the National Board of Accountancy's Annual Meeting. I., APPROVAL OF MINUTES FOR MAY 24, 2017 On motion of Mr. Winslow, seconded by Ms. Haley, the Board approved the minutes of May 24, 2017, as submitted. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent:'Holland. 2. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS, DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION There were no Requests -to Postpone Agenda Items and Addition, Deletions or Changes in the Order of Presentation. 3. WORK SESSIONS 3.A. EVERY DAY EXCELLENCE - SENIOR CONTRACT OFFICER, PURCHASING DEPARTMENT --Dr. Casey and Mr.. Keith Gagnon, Director of Purchasing, recognized 'Ms. Stephanie Brown, Senior Contracting Officer, recipient of the 2017 VAGP Buyer of the Year award. They congratulated her for this accomplishment and thanked her for the great work she does for the Purchasing Department and for the public procurement profession. Ms. Brown expressed her appreciation to Dr. Casey for the special recognition and kind sentiments. Dr. Casey also announced that recently retired Director of Purchasing, Mr. Mike Bacile received the T. Gordon Sandridge Lifetime Achievement Award in recognition of outstanding lifetime contributions and/or service to public procurement. 16-859 06/28/17 3.B. BOND RATING AND RECENT DEBT ISSUANCES UPDATE Mr. Matt Harris provided an update to the Board of Supervisors to convey the results of county's bond rating and recent debt issuances. He stated the county recently completed a general obligation bond sale in order to fund continuous progress on the 2013 referendum projects. He further stated the transaction, which generated approximately $92 million in project proceeds, will support completion of the public safety communication system and the construction of Enon and Beulah Elementary schools. He stated ahead of the bond sale, Chesterfield completed a full review by the three rating agencies, and thanks, in part, to "a long standing record of fiscal conservatism" and "sound and experienced management," the county had its triple AAA rating reaffirmed. He further stated as a result, Chesterfield was once again able to borrow funds at the lowest available rates, selling the 2017 bonds at an all -in rate of 2.52 percent. In response to Mr. Elswick's questions regarding the value of the remainder of the bond referendum, Mr. Harris stated school referendum projects are scheduled to be completed over the course of the next three years. He noted there will be around $100 million of bonds to sell for school projects over the next several years. 3.C. REPORT ON COUNTY AND SCHOOLS FY2017 YEAR-END AND THE CHESTERFIELD COUNTY SCHOOLS SUPPLEMENTAL RETIREMENT PROGRAM Mr. Harris reported to the Board of Supervisors regarding County and Schools FY2017 year-end and the Chesterfield County Schools Supplemental Retirement Program. He stated today's agenda includes items that provide information on the forecasted ending financial position of both the county and school division. He further stated the forecasts indicate that the county and schools will end the year with positive results, that being within the anticipated range of 1.5 and 2 percent. He stated the agenda items recommend the Board of Supervisors make year-end adjustments and establish reserves. In response to Ms. Jaeckle's questions, Mr. Harris stated $75 million is currently in revenue stabilization for the county government side. He further stated continuing to grow the fund balance as a proportion of overall spending remains the goal, as well as continuing to maintain the 8 percent financial policy growth. He noted a factor to return surplus funding back to the taxpayers will be under consideration. Dr. Casey noted the 8 percent is considered a minimum threshold for revenue stabilization, but not defined by county policy. He noted funding is needed to make it through the fiscal year. Mr. Harris stated the county follows a national benchmark to remain within an appropriate band in terms of percentages. In response to Mr. Elswick's question, Mr.. Harris stated during the downturn of the economy, money was withdrawn from the revenue stabilization fund during a three-year period. He noted other local governments followed the same approach. He stated to remain in a good position money should be deposited back into the fund if an economic recession were to occur again. 16-860 06/28/17 Mr. Elswick stressed the importance of assigning surplus money for specific purposes before depositing into the stabilization fund. Discussion ensued relative to the assignment of surplus funding and the possibility of decreasing the tax rate in the future. Mr. Harris noted -money from the stabilization reserve would never be used to fund a tax cut. He -stated staff's recommendation- to make, year-end adjustments and establish reserves will not penalize the county's bond rating or reputation. In response to Mr. Harris' remarks, Dr. Casey stated budgets and future.budgets are generated from tax rates and on-going expenses. Discussion ensued relative to the importance of depositing surplus money into the stabilization reserve to cover one- time expenses for future initiatives. Mr. Elswick requested information relative to workman's compensation by department, to include what is increasing and decreasing, as well as the -causes for increases. In response to Mr. Elswick's request, Mr. Harris stated there is a central budget for workman's compensation. He further stated part of year-end mechanics is moving the central budget into areas that did have workman's compensation expenses. He noted only a handful of departments have a small baseline budget for those costs. Mr. Harris continued his presentation by stating the. school division is projecting positive results of operations for FY2017 and, in turn, is requesting to carry forward/reserve those funds for a variety of uses. He further stated the largest contributor to the school surplus which is projected to total approximately $15.2 million - continues to be personnel line items, primarily salary savings (related to turnover and a lag .in hiring) and the associated benefit costs. He stated there is also expected savings from the fuel budget along with reduced utility costs. He further stated in addition to those expenditure savings, the division also projects additional revenue of approximately $1.3 million. He stated this revenue is the cumulative impact of changes to local, state and federal funding. He further stated the operating savings from FY2017 are recommended to be reinvested in order to address a variety of school division needs, including several uses that were planned for during FY2018 budget discussions. Discussion ensued relative to cost estimates for debt service reserve requests. Mr. Harris continued his presentation by stating a recommendation related to the School Supplemental Retirement Program is being made in addition to that requested by the School Board. He stated' in conjunction with actions to amend and restate the Chesterfield County Public Schools Supplemental Retirement Program (SRP), a commitment was made to periodically report on activities related to the plan. He further stated the SRP reserve is for an additional $2 million contribution to the trust fund as stipulated in the associated plan documents. He stated county staff recommends that the Board of Supervisors reserve an additional $1.1 16-861 06/28/17 million that would be available as a contribution to the trust fund in the event that projected salary savings are below forecast as was noted at the June 14th Audit and Finance Committee meeting. He further stated doing so will establish an option for the SRP Administrative Committee that has been assigned the task of recommending an approach to fully fund the FY2018 cost of the SRP trust payment. He stated the committee will be able to formulate its recommendation after receiving the updated actuary report in September. He further stated in the absence of establishing this reserve, this funding option would not be available at the point when the final required SRP payment amount is known. Furthermore, he stated establishing this additional reserve will not impact other School Board requested reserves provided actual year- end results are in line with the forecast. In response to Ms. Haley's. question, Mr. Harris stated in September, the Administrative Committee will receive the updated actuary report that will specify the amount of the required trust payment for FY2018. He further stated with the final numbers in hand, they are charged with making a recommendation on funding the trust account in the event salary savings are below forecast. In response to Mr. Elswick's question, Mr. Harris stated the Board has the ability to allocate what is needed up to the $1.1 million. In response to Ms. Haley's question, Mr. Zaremba stated the actuary's last report estimated what the school division's contribution should be in FY2018, and the $1.1 million is the shortfall. He further stated the new actuary's report will hopefully project a lower estimate based on the changes made to the Supplemental Retirement Plan. Dr. Casey noted 175 school employees have retired that were not eligible for SRP benefits. Discussion ensued relative to the reserve from the school division's FY2017 forecast. 3.D. FIRE AND EMERGENCY MEDICAL SERVICES TRENDS AND INITIATIVES Chief Senter provided an update to the Board of Supervisors regarding Fire and Emergency Medical Services trends and initiatives. He stated since FY2007, the Fire and EMS Department experienced a 27 percent increase in total incidents, which represented an average annual increase in call volume of 3 percent. He further stated in comparison, the county's population during this time period increased 13 percent or 1.5 percent on average annually. He stated FY2017 is projected to end with nearly 42,000 incidents, representing a 5 percent increase over FY2016. He further stated one trend worth noting is the increase over time in the average size of single family homes in the county and the popularity of open floor plans that allow fire and smoke to spread easily and quickly throughout a structure. In regards to increase in other fire -related incidents, he stated the county has experienced a 72 percent increase in the area of fire mutual .aid when taking into consideration the number of times the department back-fills a fire station or responds to a fire call in an adjacent locality. He further stated the County Administrator has asked him to track mutual aid 16-862 06/28/17 between Chesterfield and surrounding jurisdictions and within the past year the department has established a dashboard that regularly tracks both Fire and EMS mutual aid given and received. In response to Mr. Elswick's question, Chief Senter stated mutual aid exchanges with other localities (Amelia, Dinwiddie and Petersburg) are out of balance. Chief Senter continued his presentation and stated during the past ten fiscal years there has been a 52 percent increase in the total number of patients and an 82 percent increase in the number of patients transported to area emergency departments. In response to Ms. Jaeckle's question, Dr. Allen Yee, Operational Medical Director, stated advanced life support entails administering an IV and/or EKG and basic life support involves conducting an assessment and monitoring the patient visually. He" then highlighted the growing trend relative to increases in drug abuse and overdoses. In regards to ,the Mobile Integrated' Healthcare Program, he stated these types of programs has been implemented in communities across the nation and are being formally evaluated in several communities by the U.S. Department of Health and Human Services through innovation grants. He' further stated patients who are referred to the MIH program and agree to participate are followed by a small team of paramedics who have received additional and very specialized training who collaborate with various human service agencies, religious organizations, non -profits and patients' families to find creative solutions or help aligning the patient with the appropriate services needed. Mr. Elswick requested further information relative to the cost and benefits of the Mobile Integrated Healthcare Program. In response to Mr. Elswick's inquiry, Captain Dan Dillon stated patients call for assistance but do not necessarily need EMS transport, which results in cost savings for the customer. Chief Senter then reviewed other initiatives of the Fire and EMS Department aimed at reducing overall response times and improving response units and stations to meet the growing demands in the county. In- response to Mr. Elswick's question regarding the relocation of the Matoaca Fire Station, Chief Senter'stated the current station does not have a good transportation network. In response to Ms. Jaeckle's question, Dr. Yee stated the department is facing insurance reimbursement issues due to transports to non -hospital facilities. Discussion ensued relative to.billing for transport services to hospital emergency departments and/or free-standing emergency departments. In response to Mr. Winslow,s question regarding_ the experimentation of drones, Chief Senter stated two individuals have been technically trained to operate drones; however, the department would need approval from the Board in order to operate the program. 16-863 06/28/17 In response to Mr. Elswick's question, Chief Senter stated a partnership with law enforcement to operate drones would be favorable. Discussion then ensued relative to the topic. / In closing,. Chief Senter highlighted a few issues of interest to the Board which include the new tactical training tower at the Enon Public Safety Training Center. Discussion then ensued relative to the Enon Public Safety Training Center. Chief Senter also 'highlighted the change in the fireworks permitting process, and the proposal to approve mutual aid agreements with the Fire Department at the Defense Logistics Agency (DLA) . In response to Mr. Elswick's questions, Chief Senter stated the agreement will allow Dr. Yee to provide medical oversight and control for DLA personnel in the same way he provides services to the county department. Discussion then ensued relative to the creation of three additional positions for the recruit school and applicant submissions. 3.E. REVIEW OF 2017 GENERAL ASSEMBLY LEGISLATION Mr. Mincks summarized the 2017 General Assembly legislation changes in state law requiring Board actions, as well as optional legislative changes permitting Board action, and provided staff's recommendations -for the legislative changes. He further stated the Board is requested to decide which new laws enacted by the General Assembly should be studied further or advertised for public hearings to amend the County Code. In response to Mr. Elswick's question regarding SB 1532, Mr. Mincks stated this legislation exempts a motor vehicle, trailer, or semitrailer that is licensed as an antique vehicle under state law from the imposition of local license fees. In response to Mr. Winslow's question, Colonel Dupuis stated monitoring and recording automobile mileage of antique vehicles would be a difficult task. Mr. Mincks then reviewed optional changes permitting Board action. Discussion ensued relative to HE 1477 which authorizes localities to provide for the option of a "life" time dog license. In response to Ms. Haley's question regarding short term rentals, Mr. Mincks stated 1578 allows a locality to require that persons who engage in "short term rentals" of a room or space must register with the locality. He further stated the rental use would still have to comply with the county's zoning ordinance. He stated staff recommends that the Board refer the bill to Planning Department staff for study and subsequent recommendation to the Board. Mr. Mincks then reviewed HE 1970 which allows counties to create local economic revitalization zones. Discussion ensued relative to HE 1884 which allows a real- estate tax exemption for surviving spouses of public safety and rescue personnel killed in the line of duty. 16-864 06/28/17 Mr. Elswick requested staff to research the issue and present a reasonable estimate to the Board in September before any public hearing is scheduled. The Board concurred with staff's recommendations for mandatory changes requiring Board action, as follows: 1) -To refer to Planning Department and County Attorney to prepare necessary ordinance amendments to present to Planning Commission for public hearing and recommendation to the Board relative to amending the County Code -to provide that the time to appeal a notice of zoning violation or other determination of the Planning Director the Board of Zoning Appeals shall not expire until notice has been provided by registering mail for by posting; to provide that certain pre-existing structures will be considered to be non -conforming to zoning ordinance requirements by twill not be considered to be illegal; and to provide for the co -location by right of small cell wireless facilities on existing structures; and 2) set a public hearing for August 23, 2017 to amend the County Code to grant motor vehicles license fee exemptions to qualifying antique vehicles The Board also concurred- with staff's recommendations for optional changes requiring Board action, as follows: 1) To refer issue to the County Attorney to draft the necessary ordinance changes and that a public hearing be set relative to amending the County Code to allow for partial real estate tax exemption for rehabilitated, renovated, or replaces commercial or industrial structures located in County Technology Zones; 2) To refer issue to the Police Department to study and report back to the Board relative to amending the County Code to provide the option for a lifetime - dog license; 3) To refer SB 1578 to Planning.Department staff for study and a subsequent recommendation to the Board relative to amending the County Code to create a registry for short-term rentals of property; 3) To refer HB 1970 to the Departments of Planning, Community Enhancement, and Economic Development for study and a subsequent recommendation to the Board relative to amending the County Code to establish one or more local _economic revitalization zones. 4) To refer issue to the County Attorney to draft a requisite ordinance relative to amending the County Code to establish a real estate tax exemption for surviving spouses of public safety and rescue personnel killed in the line of duty. 4. REPORTS. There were no Reports at this time. 5. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no requests to address the Board at this time. 16-8.65 06/28/17 6. CLOSED SESSION PURSUANT TO SECTION 2:2-3711(A)(1), CODE OF VIRGINIA, 1950, AS AMENDED, RELATING TO THE PERFORMANCE OF THE COUNTY ADMINISTRATOR On motion of Mr. Elswick, seconded by Ms. Haley, the Board went into closed session pursuant to Section 2.2-3711 (A) (1) , Code of Virginia, 1950, as amended, relating to the performance of the County Administrator.. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. Reconvening in the Public Meeting Room: Ms. Jaeckle announced Mr. Holland was not in attendance because he was representing the -State Board of Accountancy at the National Board of Accountancy's Annual Meeting. On motion of Mr. Winslow, seconded by Mr. Elswick, the Board adopted the following resolution: WHEREAS, the Board of Supervisors has this day adjourned into Closed Session in accordance with a formal vote of the Board and in accordance with the provisions of the Virginia Freedom of Information'Act; and WHEREAS, the Virginia Freedom of Information Act effective July 1, 1989 provides for. certification that such Closed Session was conducted in conformity with law. NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors does hereby certify that to the best of each member's knowledge, i) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in Closed Session to which this certification applies, and ii) only such business. matters were identified in the motion by which the Closed Session was convened were heard, discussed or considered by .the Board. No member dissents from this certification. Mr. Winslow: Aye. Mr. Elswick: Aye. Ms. Haley: Aye. Ms. Jaeckle: Aye. (It is noted the Board would conclude the Closed Session at the end of the evening agenda.) 8. INVOCATION The Honorable Leslie Haley, Vice Chair, Board of Supervisors, gave the invocation. 9. PLEDGE OF ALLEGIANCE Chief Warrant Officer Henry Mack, U.S. Navy (Retired), led the Pledge of Allegiance to the flag of the United States of America. 16-866 06/28/17 10. COUNTY ADMINISTRATION UPDATE Dr. Casey recognized Mrs. Carolyn Thomas, who recently turned 95 years old, and her son Mr. Bill Thomas, who shared their story on the positive impacts of the Bensley Community Center. The audience joined the Board by wishing Mrs. Thomas a happy birthday. Ms. Jaeckle concurred with Mr. Thomas' statements regarding the impacts of the Bensley Community Center and expressed her appreciation to Mr. David Potter, Building Supervisor, and his staff for their efforts: - I 10.A. EVERY DAY EXCELLENCE - UTILITIES DEPARTMENT EMPLOYEES Dr. Casey recognized Mr. Michael Andrews, Mr. Shawn Crews, Mr. Dicky Fenner, Mr. Mike Harman, Mr. Lewis Kirkland, Mr. Chad Mosson, Mr. Christopher Overby and Mr. Robert Poore for their coordination and significant cost savings relative to the bypass arrangement of the Rockwood Pump Station. He stated the commitment and dedication of these individuals demonstrated echoes the county's ideals and exceptional work ethic. 10.B. POCAHONTAS PARK UPDATE Mr. Josh Ellington, Pocahontas Park Manager, provided an update to the Board of Supervisors regarding the new facilities and exciting things happening at the park. He stated Pocahontas offers boating, picnicking, camping, camping cabins, 64 -plus miles of trails, and nature and history programs. He noted through July, dam work will affect various areas of the park: Swift Creek Trail parking lot will be closed (use Dean Forest and Loop Forest trails parking lots on Courthouse Road); Parts of Fendley Station Trail will have temporary closures; and Beaver Lake Trail will have temporary closures and detours. In response to Mr. Elswick's question, Mr. Ellington stated - the Pocahontas -Premieres Series is a concert series hosted at the park. He further stated the Pocahontas Live Series will not be held this year; however, a RFP will be made in hopes to hire a private promotor for next year. Ms. Jaeckle expressed her appreciation to Mr. Ellington for his update. 10.C. OTHER COUNTY ADMINISTRATION UPDATES • Dr. Casey recognized and commended Ms. Patsy Brown, Accounting Director, ,for being appointed to serve as the National Association of Counties representative on the Governmental Accounting Standards Advisory Council. • Dr. Casey announced the Corrigan Sports Enterprises returned to the county for the 2nd of 5 times in 2017 to run the Summer Rumble tournament at River City Sportsplex on June 10-11. He also announced the 14th annual Virginia Boat Club Sprints Regatta took place on June 10, at Robious Landing Park for the third year in a row. 16-867 06/28/17 • Dr. Casey introduced and welcomed Dr. Alexander Samuel, new District Director for Chesterfield Health District, effective July 25. He stated Dr. Samuel joined the Virginia Department of Health soon after graduating from residency and has served as the Health Director of the Piedmont Health District since June 2010.. • Dr. Casey was pleased to inform - the Board that the county has received 17 NAC o awards this year representing 10 departments. He noted the award winners will be recognized at the August Board of Supervisors meeting. He also recognized county staff and Ms. Traci Dyer for her assistance in coordinating the NACo awards submissions. 11. BOARD MEMBER REPORTS Mr. Winslow announced county staff recently finished construction on a drainage project on the Providence Road entrance to the Bexley Subdivision. He thanked Mr. Jerry Duffy and Mr. Butch Sirry, along with the Bexley Homeowners Association for .their cooperation. He also announced he attended Career Day at Chalkley Elementary School and thanked Ms. Wendy Lively and Ms. Stacey Hassler for their efforts coordinating the event. Ms. Haley highlighted the academic -type courses, fitness opportunities and social activities of the Lifelong Learning Institute. She stated the Institute is a learning community of peers who are committed to ongoing education and their own intellectual development. Mr. Elswick expressed his appreciation to the school division for allowing the Board of Supervisors to participate in county high school graduations. Ms. Jaeckle announced she recently attended the Shepherd's Center Volunteer Appreciation Lunch and highlighted the many advantages of the Center. She recognized the Fire and EMS Department for their excellent presentation at this afternoon's Work Session. She also recognized Mr. Nigel McCollin and the young men of First Baptist Church Centralia who updated the Board on the community activities of Camp Courage. 12. RESOLUTIONS AND SPECIAL RECOGNITIONS 12.A., RECOGNIZING THE 2017 SENIOR VOLUNTEER HALL OF FAME INDUCTEES Ms. Leidheiser introduced Ms. Carolyn Dillard and Ms. Sheila Newman, who were present to receive the resolution. On motion of Mr. Winslow, seconded by Mr. Elswick, the Board adopted the following resolution: WHEREAS, volunteering is a powerful force for the solution of human problems, and the creative use of human resources is essential to a healthy, productive and humane society; and 16-868 06/28/17, WHEREAS, our nation's heritage is based on citizen involvement and citizen participation, and volunteerism is of enormous benefit in building a better community and a better sense of one's own wellbeing; and WHEREAS, the active involvement of citizens is needed today more than ever to combat growing human and social problems, to renew our belief that these problems can be solved and to strengthen our sense of community; and WHEREAS, volunteering offers all, young and old,. - the opportunity to participate in the life of their community and to link their talents and resources to address some of the major issues facing our counties, such as education, hunger, the needs of youths, and the needs of our elderly; and WHEREAS., agencies that benefit from volunteers should show their appreciation and recognition , to the many volunteers who possess numerous skills and talents, which they generously and enthusiastically apply to a variety of community tasks, and encourage others to participate in programs as volunteers; and WHEREAS, nineteen adults in Chesterfield County, aged 60 -plus, have donated 107,221 hours of volunteer service since they have attained the age of 60 and were nominated for the Chesterfield Senior Volunteer Hall of Fame. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 28th day of June 2017, publicly recognizes Ms. Nancy Brown, Ms. Carolyn Dillard and Ms. Sheila Newman, who were selected among the nineteen and were inducted into the Chesterfield Senior .Volunteer Hall of Fame on May 16, 2017, and expresses appreciation to these dedicated volunteers who contribute immeasurably to various programs, throughout the area to strengthen our county and build bridges to the future. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Ms. Brown, Ms. Dillard and Ms. Newman, and this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. Ms. Jaeckle and Mr. Elswick presented the- executed resolutions to Ms. Dillard and Ms. Newman and. expressed her appreciation for their volunteer service and dedication to Chesterfield County.. Ms. Dillard and Ms. Newman sincerely thanked the Board for the. special recognition and kind sentiments. (It is_ noted meeting, and later date.) that Ms. Nancy Brown was unable to attend the the resolution will be presented to her at a 16-869 06/28/17 12.B. RECOGNIZING HEALTH CENTER COMMISSION MEMBERS FOR THEIR SERVICE TO CHESTERFIELD COUNTY Mr. Derrick Kendall, Chief Operations Officer at Lucy Corr Village, introduced Mr. James Copp and Ms. Tracy Kemp Stallings, who were present to receive the resolutions. On motion of Mr. Elswick, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, Mr. James Copp has served as a volunteer representative on the Chesterfield County Health Center Commission for two consecutive four-year terms, beginning July 1, 2009, until June 30, 2017, serving with devotion and integrity admired by all; and WHEREAS, during Mr. Copp's tenure, he served with leadership and dedication in many capacities including that of Chair and Vice -Chair, and he contributed guidance to the many committees he served on, including the Human Resources, Finance, and Strategic Planning Committees; and WHEREAS, Mr. Copp also drew on his distinguished life- long career as an educator, coach and administrator with Chesterfield County Public Schools to bring to the Commission discipline, focus and long-term planning; and WHEREAS, through his rich community connections, Mr. Copp brought to the Commission a unique ability to work diplomatically and effectively with persons of all backgrounds in achieving a common goal; and WHEREAS, Mr'. Copp's faith and his own family experiences brought to the Commission a personal perspective regarding daily operations and the allocation of resources as necessary to ensure the provision of compassionate care to Lucy Corr residents; and WHEREAS, Mr. Copp worked tirelessly to support the Lucy Corr mission, vision and values; and WHEREAS, Mr. Copp has shown such an unwavering and selfless commitment to serve, that it has brought recognition and credit not only to himself, but also to Chesterfield County, the Chesterfield County Health Center Commission and Lucy Corr Village. ` NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors and the Chesterfield County Health Center Commission, this 28th day of June 2017, publicly recognize the outstanding contributions of Mr. James Copp and extend, on behalf of their members, Lucy Corr Village, and the citizens of Chesterfield County, their sincere appreciation for his service and dedication.to improving the quality of life to those we serve. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Copp and that this resolution be permanently recorded among the papers of the Board of Supervisors of Chesterfield County, Virginia. Ayes: Jaeckle, Haley, Winslow and Elswick.. Nays: None. Absent: Holland. 16-870 06/28/17 On motion of Ms. Haley, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, Ms. Tracy Kemp Stallings has served as a volunteer representative on the Chesterfield County Health Center Commission for a four-year term, beginning August 28, 2013, until June 30, 2017, and in this capacity has served with devotion and integrity admired by all; and WHEREAS, during Ms. Stallings' tenure, she served with leadership and_ dedication in many capacities including that of Secretary, and she contributed guidance to the many committees she served on including the Human Resources, Quality Performance, and Strategic Planning Committees; and WHEREAS, during Ms. Stallings' tenure, she, drew on her distinguished professional career in the healthcare industry to bring to the Commission a unique combination of clinical and operational perspectives; and WHEREAS, Ms. Stallings also drew on her rich community - and civic connections to bring to the Commission a focus on engaging the business community and developing strategic partnerships for the betterment of Chesterfield -County and the entire region; and J WHEREAS, Ms'. Stallings emphasized to the Commission the importance- of creating and maintaining a healthy work environment and ensuring the well-being of Lucy Corr employees through her personal passion for employees' rights; and WHEREAS, Ms. Stallings worked tirelessly to support the Lucy Corr mission, vision and values; and WHEREAS, Ms. Stallings has shown such an unwavering and selfless commitment to serve, that it has brought_ recognition and credit not only to herself, but also to Chesterfield County, the Chesterfield County Health Center Commission. and Lucy Corr Village. NOW THEREFORE, BE IT RESOLVED that the Board of Supervisors and the Chesterfield County Health Center Commission, this 28th day of June 2017, publicly recognize the outstanding contributions of Ms. Tracy Kemp Stallings and extend, on behalf - of their members, Lucy Corr Village, and the citizens of Chesterfield County, their sincere appreciation for her service and dedication to improving the quality of life to those we serve. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented. to Ms. Stallings and that this resolution be permanently recorded among the papers of the Board of Supervisors of Chesterfield County, Virginia. Ayes:. Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. Ms. Jaeckle and Mr. Elswick presented the executed resolutions to Mr. Copp and Ms. Stallings and expressed appreciation for- their service and dedication to improving the quality of life for the residents of Lucy Corr Village. Ms. Stallings and Mr. Copp expressed their appreciation to the Board for the special recognition and kind sentiments. 16-871 06/28/17 12.C. RECOGNIZING PARTICIPANTS IN THE SPRING 2017 GOVERNMENT CITIZENS ACADEMY Ms. Susan Pollard stated in May 2017, Chesterfield County launched its first Government Citizens Academy. She further stated a new tool to enhance and grow the county's communications efforts and increase engagement, the Government Citizens Academy provides a hands-on learning opportunity where citizens may provide feedback about how the county is doing. She stated through interactive sessions and optional tours of facilities, residents get a comprehensive look at how and why programs and services are provided. She further stated lasting about six weeks, the spring sessions were held in the early evening. She noted the next Government Citizens Academy will be held during the day and will begin in September. Ms. Pollard then recognized the following participants of the 2017 Spring Government Citizens Academy and presented then with certificates of completion: Ms. Christina Boling Ms. Darlene Chinn Ms. Joyce Cook Mr. Stephen Farmer Ms. Ginger Gutting Mr. Raoul Harmon Ms. Theresa Harmon Ms. Dot Hef f ron Ms. Pamela Hill Ms. Mary Katterfield Mr. Henry Mack Mr. Tavorise Marks Ms. Susan May Mr. Ray -McKinney Ms. Charlotte Panther Ms. Amy Pattin Ms. Gurpreet Sandhu Ms. Tanu Sandhu Ms. Leslie Weatherly (It is noted that Ms. Angela Cox and Ms. Ashley Taylor were not in attendance.) Mr. Tavorise Marks, a member of the academy class, addressed the Board of Supervisors to give his perspective on what his classmates learned. 16-872 06/28/17 Ms. Jaeckle expressed her appreciation to the participants of the first Government Citizens Academy for their interest, involvement, and engagement in the program. Dr. Casey also expressed his appreciation to the participants of the Academy and stressed, the importance of civic engagement and creating opportunities for county residents to learn about their local government. Mr. Elswick, Mr. Winslow and Ms. Haley highly praised the participants of the Academy for their commitment and willingness to become involved with Chesterfield County government. 13. NEW BUSINESS 13.A. APPOINTMENTS - r 13.A.1. COMMUNITY CRIMINAL JUSTICE BOARD On motion of Mr. Elswick, seconded by Ms. Haley, the Board nominated/appointed/reappointed Ms. Sarah Snead, Honorable Matthew D. Nelson, Honorable Jayne -A. Pemberton, Mr. Daniel J. Holser, Sheriff .Karl Leonard, Ms. Deborah Burcham, Mr. Randy Rowlett, Honorable William Bray, Mr. William S. Feasenmyer and Mr. Mike Sorensen. to serve on the Community Criminal Justice Board, whose terms are effective July 1, 2017, and will expire on June 30, 2019. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 13.A.2. YOUTH SERVICES CITIZEN BOARD On motion of Mr. Elswick, seconded by Ms. Haley, the Board nominated/appointed/reappointed the following student representatives to the Youth Services Citizen Board, whose terms are effective July 1, 2017, and will expire on June 30, 2018: Name T); --t-r-i rt Ms. Emma Baker Dale Mr. George O'Brien Matoaca Ms.- Madyson Fitzgerald Matoaca Ms. Kristen Richbourg Midlothian Ms. Elise Pritchard Midlothian Mr. Mikael Jaaber Bermuda Mr. Gary Tompkins Bermuda And, further, the Board nominated/appointed/reappointed the following adult representatives to the Youth -Ser -vices Citizen Board, whose terms are effective July 1, 2017, and will expire on June 30, 2020: Names n1 ci-ri rt Ms. Irene Bullock Dale Mr. Trevor Collazo Matoaca - Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 16-873 06/28/17 13.A.3. SOCIAL SERVICES BOARD On motion of Mr. Elswick, seconded by Ms. Haley, the Board nominated/reappointed Mr. Shawn Franco to serve on the Social Services Board, whose term in effective July 1, 2017, and will expire on June 30, 2021. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 13.A.4. ECONOMIC DEVELOPMENT AUTHORITY On motion of Mr. Elswick, seconded by Ms. Haley, the Board nominated/appointed Mr. John Cogbill to serve on the Economic Development Authority, whose term is effective July 1, 2017, and will expire on June 30, 2021. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 13.A.5. TOWING ADVISORY BOARD On motion of Mr. Elswick, seconded by Ms. Haley, the Board nominated/appointed Lieutenant Bob Kemper, as a law enforcement representative, to serve on the Towing Advisory Board, whose term is effective immediately and will expire on August 31, 2019. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 13.A.6. POLICE CHIEF SELECTION COMMITTEE On motion of Mr. Elswick, seconded by Ms. Haley, the Board nominated/ appointed Ms. Dorothy. Jaeckle, Colonel Douglas A. Middleton and Dr. Wilson Edward Brown Shannon to serve on the Police Chief Recommendation Committee, who will serve at the pleasure of the Board. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. Ms. Jaeckle noted Honorable Timothy Hauler, Chief Judge, has selected Mr. William Davenport, Commonwealth's Attorney, to serve on the Police Chief Recommendation Committee. 16-874 06/28/17 I 13.B. CONSENT ITEMS 13.B.1. ADOPTION OF RESOLUTIONS 13.B.1.a. RECOGNIZING COUNTY EMPLOYEES UPON THEIR RETIREMENT 13.B.1.a.1. BATTALION CHIEF DAVID S. PARROTT, FIRE AND EMERGENCY MEDICAL SERVICES DEPARTMENT On motion of Mr. Winslow, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, Battalion Chief David "Steve" Parrott retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on June 1, 2017; and WHEREAS, Chief Parrott attended Recruit School #13 in 1982, and has faithfully served the county and its- citizens for over 34 years in various assignments, from firefighter to battalion chief; and WHEREAS, Chief Parrott served as a firefighter at the Chester and Dutch Gap Fire and EMS Stations and in the Technical Services Unit in 1985; and WHEREAS, Chief Parrott was promoted to sergeant in 1988, and reclassified to lieutenant in 1989 and served at the Bensley and Dale Fire and EMS Stations; and c WHEREAS, Chief Parrott attended the first Chesterfield Fire and EMS Emergency Medical Technician -Cardiac sponsored course and served as a Virginia Emergency Medical Technician - Cardiac in 1992; and - WHEREAS, Chief Parrott was promoted to captain in 1992 and served as the executive officer to Retired Fire Chiefs Robert L. Eanes Jr. and Fred "Wesley" Dolezal, and in the Maintenance and Logistics_ Unit and at the'Centralia Fire and EMS Station; and WHEREAS, Chief Parrott was promoted to battalion chief in 2004 and served in the Emergency Operations Division as battalion chief on "B" shift in the western battalion, "A" shift in the- northern battalion and in the Resource Management Division; and - WHEREAS, Chief Parrott responded to the Colonial Heights/Tri-Cities tornadoes in 1993, the Virginia Power smokestack rescue in 1996 and the Walnut Mall water tank rescue in 1998; and WHEREAS, Chief Parrott was deployed to California following the North Ridge earthquake in California in 1994, and to the Gulf Coast following. Hurricanes Katrina and Rita in 2005; and WHEREAS, Chief Parrott was recognized with an EMS Lifesave Award for the exemplary lifesaving measures performed on a patient in cardiac arrest on the ramp of Chester Fire Station in 2001; and 16-875 r 06/28/17 WHEREAS, Chief Parrott served on various committees and workgroups, including the department's Hazardous Incident Team, Technical Rescue Team, SCUBA Rescue Team, the Federal Emergency Management Agency Urban Search and Rescue - Virginia Task Force 2 and Central Virginia All Hazards Incident Management Team; and WHEREAS, Chief Parrott served as the project coordinator for Chesterfield Fire and EMS Technical Rescue Program, the Telestaff Implementation and Deployment Project, the initial County Integrated Fire Volunteer Program, the Western Shelter System Implementation and Development Project and the State Homeland Security Grant Program; and WHEREAS, Chief Parrott assisted the Dale Volunteer Fire Department with writing vehicle specifications for the first Chesterfield Fire and EMS ambulance purchase. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Battalion Chief David "Steve" Parrott, expresses the appreciation of all citizens for his service to the county and extends appreciation for his dedicated service and congratulations upon his retirement. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 13.B.1.a.2. MS. SHERRI L. TILTON, SOCIAL SERVICES DEPARTMENT On motion of Mr. .Winslow, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, Ms. Sherri Tilton began her career in the Virginia Social Services -System with the Hopewell Department of Social Services as an Eligibility Worker; and WHEREAS, Ms. Tilton was hired as an Eligibility Supervisor by the Chesterfield -Colonial Heights Department of Social Services on July 14, 1986; and WHEREAS, Ms. Tilton made a proposal for part-time job share positions within the Eligibility Division which was implemented by the Chesterfield -Colonial Heights Department of Social Services; and WHEREAS, Ms. Tilton began working part-time as an Eligibility Worker on April 18, 1994; and WHEREAS, Ms. Tilton returned to a full-time Eligibility Worker position on June 27, 1998; and WHEREAS, Ms. Tilton served on various- eligibility committees that championed process improvements that would make a positive impact on service delivery for internal and external customers; and WHEREAS, Ms. Tilton devised new standard operating procedures for Title IV -E Foster Care Medicaid- processing that were adopted by the agency; and 16-876 06/28/17 WHEREAS, Ms. Tilton assisted with providing disaster Food Stamps to over 5,000 citizens following Hurricane Isabelle; and WHEREAS, Ms. Tilton was promoted to Social Worker on August 23, 1999; and WHEREAS, Ms. Tilton consistently demonstrated flexibility and willingness to meet the needs of her team throughout her tenure in the department; and WHEREAS, Ms. Tilton contributed greatly to the success of the reorganization of the team and the merger of the Child Care Team with the Families and Children Medicaid Team for the department; and WHEREAS, Ms. Tilton served as a role model, assisting with training and orientation for new employees; and WHEREAS, Ms. Tilton demonstrated dedication and commitment to serving the: citizens of Chesterfield County and the City of Colonial Heights; and WHEREAS, Ms. Tilton was attentive to the needs of customers and exhibited a high standard for customer service that served as a model for others; and NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of supervisors recognizes the outstanding contributions of Ms. Sherri Tilton, expresses the appreciation for all residents for her services to the county and the City of Colonial Heights and extends its congratulations upon her retirement, as well as best wishes for a long and happy retirement. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 13.B.1.a.3. MR. CHARLES A. GREGORY, BUILDING INSPECTION DEPARTMENT On motion of Mr. Winslow, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, Mr. Charles A. Gregory joined Chesterfield County, Virginia as a Lieutenant - Plans Review Technician in the Fire Department on June 16, 1986; and WHEREAS, Mr. Gregory was promoted to various positions within the Fire Department from January 22, 1992 through November 23, 2002; and WHEREAS, Mr. Gregory Chesterfield County Fire Response Team; and was a founding member of the Department Hazardous Materials WHEREAS, Mr. Gregory transferred into the Building Inspection Department as 'a Commercial Building Inspector II on December 19, 2005; and WHEREAS, Mr. Gregory has -served Chesterfield County as a fire protection and building plan review engineer, fire protection inspector and building inspector; and 16-877 06/28/17 WHEREAS, Mr. Gregory was especially skilled in the hazardous materials and industrial process aspects of the Uniform Statewide Building Code and utilized this expertise working with DuPont and Chesterfield's largest industrial process operators; and WHEREAS, Mr. Gregory was an avid participant in the state and national code development processes where he participated in International Code Council code development hearings, Virginia Department of Housing and Community Development work group sessions, Fire Services Board Code Change Committee meetings and Virginia Building and Code Official Association committee meetings; and WHEREAS, Mr. Gregory is known for his technical knowledge of the profession and dedication in seeking opportunities to mentor and share his expertise, knowledge, and experiences with staff members and the public; and WHEREAS, his commitment to sharing his knowledge was demonstrated through his work as a certified instructor for the Jack A. Proctor Virginia Building Code Academy teaching the Commercial Building - Inspector course, and as a Fire Instructor IV for the Virginia Department of Fire Programs teaching the Fire Protection Systems and Officer Development courses, and as an adjunct instructor for the National Fire Academy; and WHEREAS, Mr. Gregory's commitment to continuous learning and professional development is exemplified by his achievement of multiple professional certifications by the Commonwealth of Virginia including Building Official, Fire Protection Inspector, Fire Protection Plans Examiner, Commercial Mechanical Inspector, Mechanical Plans Examiner, Residential Mechanical Inspector, and Certified Professional Code Administrator; and WHEREAS, Mr. Gregory retires from the Chesterfield County Department of Building Inspection on July 1, 2017, after providing 31 years of dedicated service; and WHEREAS, Mr. Gregory faithfully served the county and its residents with honor and integrity; and WHEREAS, Mr. Gregory's work to provide a safe -built environment in Chesterfield County has greatly enhanced the well-being of our residents and visitors. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Charles A. Gregory and extends on behalf of its members and the residents of Chesterfield County appreciation for. his service to the county and the Commonwealth of Virginia, congratulations upon his retirement, and best wishes for a long and happy retirement. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 16-8'78 06/28/17 13.B.1.a.4. MR. MARK G. THRASH, BUILDING INSPECTION DEPARTMENT On motion of Mr. Winslow; seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, Mr. Mark Greg Thrash joined Chesterfield County, Virginia as an electrical inspector on September 4, 2001; and WHEREAS, Mr. Thrash earned multiple promotions during his career with the county leading to his promotion to combination inspector level III on February 25, 2006; and WHEREAS, Mr. Thrash retires from the Chesterfield County Department of Building Inspection on July 1, 2017, after providing 15 years'and 10 months of dedicated service; and WHEREAS, Mr. Thrash faithfully served the county and its residents with honor and integrity; and WHEREAS, Mr.. Thrash's work to provide a safe -built environment in Chesterfield County has greatly enhanced the well-being of our residents and visitors; and WHEREAS, Mr. Thrash is known for his technical knowledge of the profession and dedication in seeking opportunities to be a mentor and share his knowledge and experiences with staff members and the public; and WHEREAS, Mr. Thrash's commitment to knowledge and professionalism is exemplified by his achieving seven professional certifications; and WHEREAS, Mr. Thrash generously devoted his time and talent 'to service with the Virginia Chapter International Association of Electrical Inspectors. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Mr. Mark Greg Thrash and extends on behalf of its members and the residents of Chesterfield County appreciation for his service to the County and the Commonwealth of Virginia, congratulations upon his retirement, and best wishes for a long and happy retirement. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 13.B.1.a.5. LIEUTENANT PATRICK "PJ" MCCANN, III, POLICE DEPARTMENT On motion of Mr. Winslow., seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, Lieutenant Patrick "PJ" McCann, III, retired from the Chesterfield County Police Department on June 1, 2017, after providing over 25 years of outstanding quality service to the residents of Chesterfield County; and 16-879 06/28/17 WHEREAS, Lieutenant McCann began his law enforcement career over -28 years ago as a member of the Myrtle Beach, South Carolina, Police Department; and WHEREAS, Lieutenant McCann has faithfully served the county in the capacity of Patrol Officer, Detective, Detective First Class, Senior Detective, Master Detective, Sergeant and Lieutenant; and WHEREAS, during his tenure, Lieutenant McCann also served as a General Instructor, member of the Street Drug Enforcement Unit and member of the Police Emergency Response Team where he served on the Special Weapons and Tactical• Team; and WHEREAS, Lieutenant McCann was selected as the 1993 Police Rookie of the Year; and WHEREAS, Lieutenant McCann's assignment to the Special Weapons and Tactical Team has spanned over 15 years where he has served in various positions to include Operator, Assistant Team Leader, Team Leader and Team Commander; and WHEREAS, throughout his career, Lieutenant McCann has served in numerous divisions of the Police Department, including Uniform Operations Bureau, and the Investigations Bureau units of Vice and Narcotics, Crimes Against Persons, Crimes Against Property and Major Case; and WHEREAS, Lieutenant McCann was recognized with a Certificate of Achievement for his extensive and detailed investigation of a homicide investigation where he combined innovative investigative techniques as he gathered information from a botanist, climatologist, geologist, and wound analyst expert to build and strengthen his case, and his dedicated and diligent work resulted in an indictment of murder for the suspect; and WHEREAS, Lieutenant McCann is the recipient of•multiple Chief's Commendation awards for his exceptional investigative skills, professionalism and dedication to duty in the successful resolution of many homicide investigations; and WHEREAS, Lieutenant McCann was deputized as a Federal Task Force Officer with the Richmond District Office of the Metro Area Task Force of -the Drug Enforcement Administration; and WHEREAS, Lieutenant McCann received a Combat Ribbon as a member of the Police Emergency Response Team where he was fired upon during a hostage situation that evolved into an eight-hour standoff; and WHEREAS, Lieutenant McCann has been recognized with Unit Citation Awards while serving as a member of the Police Emergency Response Team and as a- member of Crimes Against Persons Unit; the effective communication, teamwork and dedication of all members led to the resolution of a significant number of critical incidents and a difficult homicide case; and 16-880 06/28/17 WHEREAS, Lieutenant McCann was the recipient of the Mason T. Chalkley Supervisory Award for Excellence in 2009 and 2016 for his loyalty, competence, dedication and concern for his subordinates and his excellent leadership in the high level of performance of his unit; and WHEREAS, Lieutenant McCann is recognized for his excellent communications and human relations skills, his professionalism and teamwork, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County during his exemplary career; and WHEREAS, during his tenure, Lieutenant McCann has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Lieutenant McCann has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors,will miss Lieutenant McCann's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Lieutenant Patrick "PJ" McCann, III, and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 13.B.1.a.6. CORPORAL JAMES D. ANDERSON, POLICE DEPARTMENT On_ motion of Mr. Winslow, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, Corporal James D. Anderson will retire from the Chesterfield County Police Department on July 1, 2017, after providing nearly 27 years of outstanding quality service.to the residents of Chesterfield County; and WHEREAS, Corporal Anderson has faithfully served the county in the capacity of Patrol Officer, Senior Police Officer, Master Police Officer, Career Police Officer and Corporal; and WHEREAS, during his tenure, Corporal Anderson also served as Field Training Officer, General Instructor, Evidence Technician, School Resource Officer and Campus Resource Officer; and WHEREAS, Corporal Anderson performed as a School Resource Officer for over 12 years where he developed an outstanding rapport with staff and students at the various schools where he was assigned, and his expertise also allowed him to coach and mentor newer School Resource Officers; and 16-881 06/28/17 WHEREAS, Corporal Anderson was one of the first members of the department to serve as a Campus Resource Officer; and WHEREAS, Corporal Anderson' served as a member of the Special Response Unit for ten years; and WHEREAS, Corporal Anderson and his fellow School Resource Officers were the recipients of a Unit Citation Award in recognition of their professionalism, teamwork and dedication, for maintaining a criminal clearance rate at a level much higher than expected, in addition to their regular duties; and WHEREAS, Corporal Anderson is recognized for his excellent communications and human relations skills, his strong work ethic and his teamwork, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County; and WHEREAS, during his tenure, Corporal Anderson has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Corporal Anderson has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Anderson's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Corporal James D. Anderson and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 13.B.1.a.7. CORPORAL JAMES D. JOHNSON, II, POLICE DEPARTMENT On motion of Mr. Winslow, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, Corporal James D. Johnson, II, will retire from the Chesterfield County Police Department on July 1, 2017, after providing 20 years of outstanding service to the residents of Chesterfield County; and WHEREAS, Corporal Johnson has faithfully served the county in the capacity of Patrol Officer, Senior Police Officer, Senior Detective, Master Detective, Career Police Officer, Career Detective and Corporal; and WHEREAS, Corporal Johnson served in the Uniform Operations Bureau, the Operational Support Bureau and the Investigations Bureau; and 16-882 06/28/17 I WHEREAS, during his tenure, Corporal Johnson also served as a Field Training Officer, Desk Officer, General Instructor, School Resource Officer and as a member of the Special Response Unit; and WHEREAS, Corporal Johnson served in various assignments in the Investigations Bureau, including Crimes Against Property, Crimes Against Persons and Larceny from Auto; and WHEREAS, Corporal Johnson served many years as a School Resource Officer where he has fostered positive and effective relationships with the staff and students; and WHEREAS,,Corporal Johnson was the recipient of a Chief's Commendation for his actions while.investigating larcenies of over $10,000 worth of computer and electronic devices from three area, high schools; the dedication and exceptional skill he displayed resulted in the arrests and confession of three suspects; and WHEREAS, Corporal Johnson is recognized for his communications and human relations skills, his strong work ethic and his teamwork, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County; and WHEREAS, during his tenure, Corporal Johnson has received numerous letters of commendation, thanks and appreciation for services rendered; and - WHEREAS, Corporal Johnson has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Johnson's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Corporal -James D. Johnson, II, and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 13.B.1.a.8. MS. FAITH L. DAVIS, RISK MANAGEMENT DEPARTMENT On motion of Mr. Winslow, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, Ms. Faith L. Davis was hired by the Risk Management Department on December 5, 1986 and will retire on July 1, 2017, after providing more than 30 years of dedicated and faithful service to Chesterfield County; and WHEREAS, Ms. Davis served in many capacities with Risk Management including Claims Technician, Claims Adjuster, Senior Claims Adjuster, and Claims Manager; and 16-883 06/28/17 WHEREAS, Ms. Davis served as Clerk to the Chesterfield County Board of Supervisors from July 10, 1995 until November 29, 1997; and WHEREAS, Ms. Davis provided outstanding support and claims administration services to the employees of Chesterfield County and Chesterfield County Public Schools and conscientiously recorded the actions of the Board of Supervisors; and WHEREAS, Ms. Davis provided a high level of customer service when working with employees, managers, officials, insurance companies, medical providers, attorneys, and the public in responding to their needs and often going out of her way to meet a need and exceeding customer expectations throughout her career; and WHEREAS, Ms. Davis received numerous commendations and expressions of appreciation for service rendered to customers and was recognized as "the nicest person" to interact with; _and WHEREAS, Ms. Davis was the Risk Management Employee of the Year in 2003, 2006 and 2015, recognizing her dedication, teamwork, and excellent customer service in performing her responsibilities; and WHEREAS, Ms. Davis continuously supported her coworkers through training and imparting knowledge in the field of claims administration, safety, and prevention of injuries; and WHEREAS, Ms. Davis supported Chesterfield County and Chesterfield County Public Schools and their customers through her dedication and conscientiousness by working to ensure a seamless transition upon her retirement. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Ms. Faith L. Davis and extends appreciation, on behalf of its members and the employees and citizens of Chesterfield County, for more than 30 years of dedicated service to the county, congratulations upon her retirement, and best wishes for a long, happy, and healthy retirement. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 13.B.1.a.9. DEPUTY RICHARD L. FARMER, SHERIFF'S OFFICE On motion of Mr. Winslow; seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, Mr. -Richard L. Farmer has faithfully served, Chesterfield County for 18 years; and WHEREAS, on July 26, 1999, Mr. Farmer joined the Chesterfield "County Sheriff's Office as a deputy assigned to the Corrections Bureau under Sheriff Clarence G. Williams, ,,Jr., and faithfully served Sheriff Dennis S. Proffitt, Sr. and current Sheriff Karl S. Leonard; and 16-884 06/28/17 • • WHEREAS, _ Deputy Farmer was transferred to the Transportation Unit in August 2003, where he was responsible for implementing numerous process improvements, including record keeping, scheduling and upkeep of vehicle maintenance, and monthly reports; and WHEREAS, Deputy Farmer has demonstrated his versatility, skill, and a. strong work ethic in a wide range of departmental assignments in both the Correctional and Court Services sections of the Sheriff's Office; and WHEREAS, Deputy Farmer has supported the annual "Bike for the Blue" event by participating in a 115 -mile bicycle ride to Washington, D.C. to honor our fallen law enforcement officers nationwide; and WHEREAS,_ Deputy Farmer has aided in ensuring that employees of the Sheriff's Office meet the highest standards by serving as a field training officer; and WHEREAS, Deputy Farmer received several letters of appreciation for his dedication and service to the employees and citizens of Chesterfield County; and WHEREAS, Deputy Farmer was selected as Employee of the Quarter in 2005; and WHEREAS, Deputy Farmer received a commendation for developing a maintenance program for county vehicles, implementing suggestions for improved security during inmate transports, and updating, redesigning, and distributing information to assist in the planning and organization of inmate transports. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Deputy Richard L. Farmer, expresses the appreciation of all residents for his service to Chesterfield County,, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 13.B.1.b. RECOGNIZING MR. ANTHONY VINCENT SULEWSKI UPON ATTAINING THE RANK OF EAGLE SCOUT On motion of Mr: Winslow, seconded by Ms. Haley, the Board adopted the following resolution: 5CQ=s 1 1 1 I 1 1 1 1 I Qf America Was incorporated WHEREAS, the Authority in 2011 issued its $23,225,000 Taxable Expressway Revenue and Refunding Bond, Series 2011-A (the "2011-A RMTA Bond"), in order to refund certain of its outstanding indebtedness and to finance, among other things, (i),the construction and.equipping of open road tolling lanes on the Downtown Expressway, the addition of.express lanes and improvements to the existing toll plaza building, (ii) the replacement/refurbishment of toll collection equipment, and (iii) road surface overlays; WHEREAS, the Authority can realize debt service savings through the issuance of refunding bonds in order to refund the 2011-A RMTA Bond in advance of its stated maturity; and WHEREAS, the Authority's Board has approved the issuance of its Taxable Expressway Revenue Refunding Bond (the "RMTA Refunding Bond") in order to refund the 2011-A RMTA Bond and to pay costs of issuance of the transaction, subject to obtaining the approvals of the Mayor and the member jurisdictions as required by the Enabling Act, and has requested that the Mayor and the jurisdictions provide such approvals; WHEREAS, 'it is in the best interests of the County to approve the Authority's issuance of the RMTA Refunding Bond. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: 1. The Board hereby approves the Authority's issuance of the RMTA Refunding Bond, as and to the extent required by the Enabling Act, for the purpose of refunding all or a portion of the 2011-A'RMTA Bond and paying costs of issuance. The RMTA Refunding Bond may be issued in one or more series of different principal amounts and interest rates, with the timing, amounts and number of series dependent on the Authority's need for funds .and market conditions; provided, however, that in no event shall the RMTA Refunding Bond mature later than July 15, 2041. 2. The County's approval .of the Authority's issuance of the RMTA Refunding Bond does not constitute an endorsement to prospective purchasers of such obligation of the creditworthiness of the Authority. The RMTA Refunding Bond shall not be deemed to constitute a debt of the Commonwealth of Virginia, the County, or of any other political subdivision thereof except the Authority. Neither .the Commonwealth of Virginia, the County nor any other political subdivision thereof, except. the Authority, shall be obligated to pay the principal of, redemption premium or late charges, if any, or interest on the RMTA Refunding Bond or other costs or amounts incident thereto. Neither the faith and credit nor the taxing power of the Commonwealth of Virginia or any political subdivision thereof, including the County and the Authority, is pledged to the payment of the principal of, redemption premium or late charges, if any, or interest on the RMTA Refunding Bond or other costs or amounts incident thereto. The RMTA Refunding Bond shall not constitute an indebtedness within the meaning of any debt limitation or restriction. 3. This resolution shall take effect immediately upon its adoption, and shall continue in full force and effect until June 30, 2018, unless extended by subsequent action of the Board of Supervisors. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland . 16-887 06/28/17 13.B.1.d. RECOGNIZING THE 100TH ANNIVERSARY OF FORT LEE On motion of Mr. Winslow, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, Fort Lee is commemorating its 100th anniversary in 2017 with activities that honor and celebrate its rich history, as well as the soldiers, family members and civilians who have contributed to its century of support to the nation; and WHEREAS, the new cantonment site in Virginia was designated as Camp Lee in 1917, just 18 days after a state of war with Germany was declared in April; and - WHEREAS, the U.S. Army leased 9,000 acres in Prince George County to construct one of 32 new cantonments built to train the mobilizing Army; building began in June 1917, and hundreds of Chesterfield County workers helped to construct the facility; and WHEREAS, within 60 days after the beginning of construction, Camp Lee became the home of the 80th Division and approximately 14,000 recruits were on site; and WHEREAS, after the 80th Division deployed to France in May 1918 in support of World War I, a daily population of more than 40,000 replacement troops were trained at Camp Lee until the Armistice in November 2018; and WHEREAS, Camp Lee served as a demobilization station until 1921, when it was dismantled and the land returned to the Commonwealth of Virginia to use as a forest and game preserve; and WHEREAS, Camp Lee was reconstructed in October 1940 as part of the Army's build-up to World War II, becoming the home of the Army Quartermaster Corps, and also briefly the home of the Women's Army Corps Training Center; and WHEREAS, Camp Lee was renamed Fort Lee when it was designated as a permanent Army facility in 1950; and WHEREAS, in 2005, as part of the Base Closure and Realignment Act, BRAC, Fort Lee's role expanded when the Army's Ordnance Corps and Transportation Corps were relocated to Fort Lee; and WHEREAS, Fort Lee is now the third largest training center in the Army, and supports nearly 86,000 soldiers, retirees, veterans, family members and civilian employees both on and off post, and it also has a $2.4 billion impact on the local economy.each year; and WHEREAS, Fort Lee is the home of logistics and is charged with .coordinating sustainment doctrine and developing new equipment for all sustainment branches in the U.S. Army; and WHEREAS, as part of Fort Lee's Centennial Celebration, it is partnering with Chesterfield County as the county commemorates the 100th Anniversary of the 1917 Courthouse on October 26, 1917; and 16-888 06/28/17 i WHEREAS, Fort Lee has developed a special exhibit called "Mobilizing for War" about the Army's efforts to prepare for World War I; and WHEREAS, this special exhibit will be on display in Chesterfield County's Historic Jail from June 2017 to November 2018 to educate residents and visitors about Fort Lee's role, and citizens' roles, in preparing for war; and WHEREAS, Fort Lee has provided a world-class level of training to the brave men and d women of the U.S. Armed Forces for 100 years; and WHEREAS, Fort Lee has remained a vital installation for the Army, and an important part of the community, because of its professionalism, - quality in training leaders and partnership within the surrounding communities; and WHEREAS, on behalf of the county, a copy of this resolution will be placed in the Fort Lee Centennial Time Capsule during a ceremony on July 10, 2017'. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 28th day of June 2017, on behalf of the citizens of Chesterfield County, publicly recognizes Fort Lee on its 100th Anniversary and thanks its members for all that it has done to ensure the success of this community and our nation, and wishes it continued success in the future. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 13.B.1.e. RECOGNIZING PRETRIAL, PROBATION, AND PAROLE SUPERVISION WEEK IN CHESTERFIELD COUNTY On motion of Mr. Winslow, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, one of Chesterfield County's five strategic goals is "Partner with residents to provide a safe and secure community through prevention, readiness, and professional response"; and WHEREAS, one of Chesterfield County's five strategic goals is "Promote healthy, active, lifestyles and foster self-sufficiency that enhances quality of life through physical, mental, emotional, and social well-being"; and WHEREAS, Community Corrections Services is committed to fostering safe communities through effective, efficient, evidence -based local probation and pretrial supervision; and WHEREAS,- Community Corrections Services is committed to changing clients' behaviors to encourage and support healthy choices which' enhance the well-being of the clients, their families, and their communities; and 16-889 06/28/17 . WHEREAS, the partnerships with members of the criminal justice system, victim advocacy groups, other governmental agencies, non-profit and faith -based organizations are essential to Community Corrections Services; and .WHEREAS, the national theme for the week is: "Clients, Communities, Employees: Empowerment through Partnerships"; and WHEREAS, The American Probation and Parole Association, in partnership with the National Association of Pretrial Services Agencies, established a week to honor probation, parole, and pretrial services professionals; and WHEREAS, Chesterfield County is proud and grateful to have, such outstanding local probation and pretrial services professionals, dedicated to making Chesterfield County a better and safer place to live, work, play, and. raise a family. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors hereby recognizes the week of July 16-22, 2017, and designated weeks in future years, as Pretrial, Probation, and Parole Supervision Week in Chesterfield County and calls this recognition to the attention of all its community members, as well as publicly salutes the service of local probation and pretrial services professionals in our community. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 13.B.1.f. REQUESTING CHANGES IN THE SECONDARY SYSTEM OF STATE HIGHWAYS AS A RESULT OF THE RIVERS BEND MEADOWVILLE TECH PROJECT On motion of Mr. Winslow, seconded by Ms. Haley, the Board adopted the following resolution requesting changes in the Secondary System of State Highways as a result of the Rivers Bend Meadowville Tech Projects: WHEREAS, the Virginia Department of Transportation has completed the Rivers Bend Meadowville Tech project and a sketch and VDOT Form AM -4.3 have been provided to the Board of Supervisors which define adjustments required in the Secondary System of State Highways as a result of the construction, which sketch and form are incorporated herein by reference; and, WHEREAS, a certain segment of Meadowville Road, State Route 618, appears to no longer serve public convenience and should be abandoned as a part of Secondary System of State Highways; and, WHEREAS, certain segments of Meadowville Road, Meadowville Technology Parkway, and Rivers Bend Boulevard are ready to be accepted into the Secondary System of State Highways. 16-890 06/28/17 NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors hereby requests the Virginia Department of Transportation to take the necessary action to abandon as part of the Secondary System of State Highways the segment of Meadowville Road, State Route 618, identified as Segment A - B, a distance of 0.57 miles as- shown on the attached sketch and Form AM -4.3 pursuant.to Section 33.2-912, Code of Virginia; and, BE IT FURTHER 'RESOLVED, the Board of Supervisors hereby requests the Virginia Department of Transportation to take the necessary action to add as part of the Secondary System of State Highways the segments of. Meadowville Road, identified as Segment B - C, a distance of 0.10 miles, the segment of Meadowville Technology Parkway, identified as Segment C - D, a distance of 0.55 miles, the segment of Meadowville Technology Parkway, identified as Segment E - F, a distance of 0.08 miles, and the segment of Rivers Bend Boulevard, identified as Segment F - G, a distance of 0.29 miles as shown on the attached sketch and Form AM -4.3 pursuant to Section 33.2-705, Code of Virginia; and, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Permits Manager at 3301 Speeks Drive, Midlothian, VA 23112, for the Virginia Department -of Transportation. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 13.B.2. TRANSFER OF"DISTRICT IMPROVEMENT FUNDS 13.B.2.a. FROM THE CLOVER HILL DISTRICT IMPROVEMENT FUND 13.B.2.a.1. TO THE SCHOOL BOARD. TO PURCHASE A 3D PRINTER FOR THE MAKERSPACE PROGRAM AT SWIFT CREEK MIDDLE SCHOOL On motion of Mr. Winslow, seconded by Ms. Haley, the Board. transferred $1,000 from the. Clover Hill District Improvement Fund to the School Board to purchase a 3D printer for the MakerSpace Program at Swift Creek Middle School. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 13.B.2.a.2. TO THE SCHOOL BOARD TO -PURCHASE A 3D PRINTER FOR THE MARKETING, ART AND COMPUTER SCIENCE DEPARTMENTS AT CLOVER HILL HIGH SCHOOL On motion of Mr. Winslow, seconded by Ms. Haley, the Board transferred $4,000 from the Clover Hill District Improvement Fund to the School Board to purchase a 3D printer - for the Marketing, Art and Computer Science Departments at Clover Hill High School. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 16-891 06/28/17 13.B.2.a.3. TO THE POLICE DEPARTMENT TO PURCHASE AND INSTALL THREE NEIGHBORHOOD WATCH SIGNS FOR THE EDGEWATER AT THE RESERVOIR SUBDIVISION (MARINERS SECTION) On motion of Mr. Winslow, seconded by Ms. Haley, the Board transferred $135 from the Clover Hill District Improvement Fund to the Police Department to purchase and install three neighborhood watch signs for the Edgewater at the Reservoir Subdivision (Mariners Section). Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 13.B.2.b. FROM THE BERMUDA DISTRICT IMPROVEMENT FUND 13.B.2.b.1. TO STREETLIGHTS FOR THE COST OF A STREETLIGHT INSTALLATION IN THE APPLEFORD SUBDIVISION On motion of Mr. Winslow, seconded by Ms. Haley, the Board approved the following streetlight installation in the Appleford Subdivision and authorized the transfer of Bermuda District Improvement Funds to streetlights to fund the project: • In the Appleford subdivision In the vicinity of 2396/3000 Appleford Drive Cost to install streetlight: $1,159.76 Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 13.B.2.b.2. TO THE DEPARTMENT OF GENERAL SERVICES FOR COSTS ASSOCIATED WITH PRUNING OF TREES ALONG CENTRE STREET On motion of Mr. Winslow, seconded by Ms. Haley, the Board transferred $1,320 from the Bermuda District Improvement Fund to the Department of General Services to cover the costs associated with pruning trees along Centre Street in Chester.' Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 13.B.2.b.3. TO THE SCHOOL BOARD TO PURCHASE TWO STUDENT MODEL BASSOONS -FOR THOMAS DALE HIGH SCHOOL On motion of Mr. Winslow, seconded by Ms. Haley, the Board transferred a total of $5,000 from the Bermuda District Improvement Fund to the School Board to purchase two student model bassoons for Thomas Dale High School. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 16-892 06/28/17 Aar. 13.B.2.c. FROM THE MIDLOTHIAN DISTRICT IMPROVEMENT FUND TO STREETLIGHTS FOR THE COST OF A STREETLIGHT INSTALLATION IN THE WINDSOR FOREST SUBDIVISION On motion of 'Mr. Winslow, seconded by Ms. Haley, the Board approved the following -streetlight installation in the Windsor Forest -Subdivi-sion and authorized the transfer of Midlothian District Improvement Funds to streetlights to fund the project: • In the Windsor Forest subdivision In the vicinity of 11912 Kilrenny Road Cost to install streetlight: $1,561.84 Ayes: -Jaeckle.; Haley, Winslow and Elswick. Nays: None. ,. Absent: Holland. 13.B.2.d. FROM THE MATOACA DISTRICT IMPROVEMENT FUND TO THE SCHOOL BOARD 13.B.2.d.1. TO REDESIGN THE THIRD GRADE OUTDOOR COURTYARD AT GRANGE HALL ELEMENTARY SCHOOL On -motion of, Mr. Winslow, seconded by Ms. Haley, the Board transferred $1,321 from the Matoaca District Improvement Fund to the School Board to redesign the third grade outdoor courtyard at Grange Hall Elementary School into a space for students needing movement or sensory breaks and a place .for hands-on science lessons. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 13.B.2.d.2. TO PURCHASE SIX IPADS TO BE USED.IN-THE KINDERGARTEN THROUGH SECOND. GRADE CLASSROOMS AT ALBERTA SMITH ELEMENTARY SCHOOL On motion ,of Mr. Winslow, seconded by Ms. Haley, the Board transferred $1,500 from the Matoaca District Improvement Fund to the School Board to purchase six iPads to be used in the kindergarten through second grade classrooms at Alberta Smith Elementary School. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays:: None. Absent: Holland. 13.B.2.d.3. TO CONVERT TWO COMPUTER LABS INTO CLASSROOMS AND REPLACE.CHALKBOARDS AND WHITEBOARDS IN MATH AND SCIENCE CLASSROOMS On motion of Mr. Winslow, seconded by Ms. Haley, the Board transferred $2,500 from the Matoaca District Improvement Fund to the School Board to convert two computer labs into classrooms and replace chalkboards with whiteb -cards in math. and science classrooms at Manchester High School. Ayes: Jaeckle, Haley, Winslow and Elswick. .,Nays: None. Absent: Holland. h ,16-893 06/28/17 13.B.2.e. FROM THE DALE DISTRICT IMPROVEMENT FUND 13.B.2.e.1. TO THE SCHOOL BOARD TO PURCHASE SUPPLIES FOR PROJECTS TO BE PERFORMED BY ENGINEERING STUDENTS AT LLOYD C. BIRD HIGH SCHOOL On motion of Mr. Winslow, seconded by Ms. Haley, the Board transferred $3,000 from the Dale District Improvement Fund to the School Board to purchase supplies for projects to be performed by Engineering students at Lloyd C. Bird High School. Ayes: Jaeckle, Haley, Winslow and Elswick.. Nays: None. Absent: Holland. 13.B.2.e.2. TO THE SCHOOL BOARD TO PURCHASE A LAMINATOR TO SUPPORT CLASSROOM INSTRUCTION AT FALLING CREEK ELEMENTARY SCHOOL Ori, motion of Mr. Winslow, seconded by Ms. Haley, the Board transferred $1,000 from the Dale District Improvement Fund to the School Board to purchase a laminator to support classroom instruction at Falling Creek Elementary School. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 13.B.2.e.3. TO THE PARKS AND RECREATION DEPARTMENT TO PURCHASE AND INSTALL TWO BASKETBALL GOALS AT SALEM CHURCH ELEMENTARY SCHOOL On motion of Mr. Winslow, seconded by Ms. Haley, the Board transferred $600 from the Dale District -Improvement Fund to the Parks and Recreation Department to purchase and install two basketball goals'at Salem Church Elementary School. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 13.B.3. APPROVAL OF THREE MEMORANDA OF UNDERSTANDING BETWEEN CHESTERFIELD COUNTY AND THE DEFENSE LOGISTICS AGENCY AUT ATT(STT On motion of Mr. Winslow, seconded by Ms. Haley, the Board authorized Fire Chief Edward L. Sen ter, Jr. to execute the following three Memoranda of Understanding with the Defense Logistics Agency (DLA) Aviation: 1) Mutual Aid - Firefighting and Emergency Assistance; 2) Shared Radio Talkgroups; and 3) Operational Medical Direction. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 16-894 06/28/17 13.B.4. APPROVAL OF GRANT SUBMISSION FOR THE 2017 COPS HIRING GRANT PROGRAM On motion of Mr. Winslow, seconded by Ms. Haley, the Board approved the submission of the 2017 COPS Hiring Grant Program for the purpose of hiring 15 additional officers beyond the general budget allocation. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 13.B.7. ACCEPTANCE OF STATE ROADS On motion' of Mr. Winslow, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in 'the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the .Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the ,Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described,, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Silverleaf Section B2 Type Change.to the Secondary System miles of State Highways: Addition Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number • Sterling Brook Drive, State Route Number 7834 From: 0.01 miles west of Etching Street, (Route 7833) To: Chasing Lane, (Route 7836), a distance of: 0.05 miles. Recordation Reference: Plat Book 231, Page 53 Right of Way width (feet) = 61 • Silver Mist Avenue, State Route Number 7463 From: Sterling Brook Drive, (Route 7834) To: 0.01 miles north of Sterling Brook Drive, (Route 7834), a distance of: 0.01 miles. Recordation Reference: Plat Book 231, Page 53 Right of Way width (feet) = 63 16-895 06/28/17 • Sterling Brook Drive, State Route Number 7834 From: Silver Mist Avenue, (Route 7463) To: End of maintenance, a distance of: 0.11 miles. Recordation Reference: Plat Book 231, Page 53 Right of Way width (feet) = 65 • Chasing Lane, State Route Number 7836 From: Sterling Brook Drive, (Route 7834) To: 0.01 miles south of Argent Lane, (Route 7832), a distance of: 0.16 miles. Recordation Reference: Plat Book 231, Page 53 Right of Way width (feet) = 63 • Sterling Brook Drive, State Route Number 7834 From: Chasing Lane, (Route 7836) To: Silver Mist Avenue, (Route 7463), a distance of: 0.04 miles. Recordation Reference: Plat Book 231, Page 53 Right of Way width (feet) = 61 _ And, further, the Board adopted the following resolution: . WHEREAS, the street described below is shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the street meeta the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. f NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the street described below to the secondary system of state highways, pursuant to Section 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the,Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Bridgewater Point Type Change to the Secondary System miles of State Highways: a qA; i-; nn Reason for Change: Rural Addition (CTB Policy - No Cost) Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number • Reservoir Lane, State Route Number 7937 From: Richmond City Limits To: The cul-de-sac, a distance of:. 0.13 miles. Recordation Reference: Plat Book 16, Page 13 Right of Way width (feet) = 40 And, further, the Board adopted the following resolution: WHEREAS, the street described below is shown on a plat recorded in the Clerk's Office of the. Circuit Court of Chesterfield County; and 16-896 06/28/17 WHEREAS, the , Resident Engineer for the Virginia Department _of Transportation has advised this Board the street meets the requirements established by the Subdivision Street Requirements of the Virginia, Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the VirginiaDepartmentof Transportation to add the street described below to the secondary system of state highways, pursuant to Section 33.2=705-, Code of Virginia, and the Department's Subdivision Street Requirements.. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as .described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Rivers Trace Section I Type Change to the Secondary System miles of State Highways: Addition Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number, • St. Audries Drive, State Route Number 5899 From: 0.01 miles west of Haggis Drive, (Route 7287) To: The cul-de-sac, a distance of: 0.17 miles. Recordation Reference: Plat Book 234, Page 11 Right of `Way width _ •( feet ) = 50 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the. Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia- Department of Transportation' to add the streets described below to the secondary system of state highways, pursuant to Section 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a. certified _copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Silver Mews Section B1 Type Change to the Secondary System miles of State Highways: Addition Reason for Change: New Subdivision Street Pursuant to Code of`Virgi.nia Statute: §33.2-705 Street Name and/or Route Number 16-897 06/28/17 • Laroux Avenue, State Route Number 7938 From: Silver Mist Avenue, (Route 7463) To: 0.01 miles east of Silver Mist Avenue, (Route 7463), a distance of: 0.01 miles.Recordation Reference: Plat Book 230, Page 10 Right of Way width (feet) = 47 • Silver Mist Avenue, State Route Number 7463 From: 0.03 miles north of Silver Mews Lane, (Route 7462) ,To: Laroux Avenue, (Route 7938), a distance of: 0.08 miles. Recordation Reference: Plat Book 230, Page 10 Right of Way width (feet) = 55 • Laroux Avenue, State Route Number 7938 From: Silver Mist Avenue, (Route 7463) To: The cul-de-sac, a distance of: 0:13 miles. Recordation Reference: Plat Book 230, Page 10 Right of Way width (feet) = 47 On motion of Mr. Holland, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.2-705, Code of Virginia, and the Department's Subdivision.Street.Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Bayhill Pointe Section 20 Type Change to the Secondary System miles of State Highways: Addition Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number • Bailey Hill Road, State Route Number 7939 From: Bailey Valley Drive, (Route 7941) To: Bailey Hill Circle, (Route 7942), a distance of: 0.12 miles. Recordation Reference: Plat Book 230, Page 12 Right of Way width (feet) = 0 16-898 06/28/17 • Bailey Hill Road, State Route Number 7939 From: Bailey Hill Circle, (Route 7942) To: 0.02 miles southwest of Bailey Hill Circle, (Route 7942), a distance of: 0.02 miles. Recordation Reference: Plat Book 230, Page 12 Right of Way width (feet) = 0 • Bailey Hill Road, State Route.Number 7939 From: 0.02m SW of Bailey Hill Circle, (Route 7942) To: Buffalo Springs Drive, (Route 5109), a distance of: 0.08 miles. Recordation Reference: Plat Book 230, Page 12 Right of Way width (feet) = 0 • Bailey Hill Place, State Route Number 7943 From: Bailey Hill Road, (Route 7939) To: The cul-de-sac, a distance of: 0.03 miles. Recordation Reference: Plat Book 230, Page 12 Right of Way width (feet), = 0 • Bailey Hill Road, State Route Number 7939 From: Bailey Bridge Road, (Route 654) To: Bailey Hill Court, (Route 7940), a distance of: 0.07 miles. Recordation Reference: Plat Book 230, Page 12 Right of Way width (feet) = 0 • Bailey Hill Road, State Route Number 7939 From: Bailey Hill Court, (Route 7940) To: Bailey Valley Drive, (Route 7941), a distance of: 0.05 miles. Recordation Reference: Plat Book 230, Page 12 Right of Way width (feet).= 0 • Buffalo Springs Drive, State Route Number 5109 From: 0.05 miles southwest of Penny Bridge Drive, (Route 5115) To: Bailey Hill Road, (Route 7939), a distance of: 0.08 miles. Recordation Reference: Plat Book 230, Page 12 Right of Way width (feet) = 0 • Bailey Valley Drive, State Route Number 7941 From: Bailey Hill Road, (Route 7939) To: The cul-de-sac, a distance of: 0.06 miles. Recordation Reference: Plat Book 230, Page 12 Right of Way width (feet) = 0 • Bailey Hill Road, State Route Number 7939 From: Buffalo Springs Drive, (Route 5109) To: Bailey Hill Place, (Route 7943), a distance of: 0.07 miles. Recordation Reference: Plat Book 230, Page 12 Right of Way width (feet) = 0 • Bailey -Hill Road, State Route Number 7939 From:- Bailey Hill Place, (Route 7943) To: The cul-de-sac, a distance of: 0.10 miles. Recordation Reference: Plat Book 230, Page 12 Right of Way width (feet) = 0 16-899 06/28/17 • Buffalo Springs Drive, State Route Number 5109 From: Bailey Hill Road, (Route 7939) - To: The cul-de-sac, a distance of: 0.05 miles. Recordation Reference: Plat Book 230, Page 12 Right of Way width (feet) = 0 • Bailey Hill Court, State Route Number 7940 From: Bailey Hill Road, (Route 7939) To: The cul-de-sac, a distance of: 0.06 miles. Recordation Reference: Plat Book 230, Page 12 Right of Way width (feet) = 0 • Bailey Hill Circle, State Route Number 7942 From:Bailey Hill Road, (Route 7939) To: 0.5 miles southwest of Bailey Hill Road, (Route 7939), a distance of: 0.05 miles. Recordation Reference: Plat Book 230, Page 12 Right of Way width (feet) = 0 Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland.. 13.B.8. AUTHORIZE THE RECEIPT AND APPROPRIATION OF FY2017 PUBLIC SAFETY ANSWERING POINT (PSAP) GRANT FUNDS FROM THE VIRGINIA E-911 SERVICES BOARD On motion of Mr. Winslow, seconded by Ms. Haley, the Board authorized .the County Administrator to receive and appropriate $150,000 in PSAP grant funds from the Virginia E- 911 Services Board. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 13.B.9. ) REQUEST TO QUITCLAIM PORTIONS OF THIRTY-FOOT INGRESS/EGRESS EASEMENTS ACROSS PROPERTY OF 5800 HARBOUR LANE, LLC On motion of Mr. Winslow, seconded by Ms. Haley, -the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate portions of 30 foot ingress/egress easements across property of 5800 Harbour Lane, LLC. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 13.B.10. ACCEPTANCE OF PARCELS OF LAND 13.B.10.a. ALONG JEFFERSON DAVIS HIGHWAY FROM AMERICANA PARK L.L.C. On motion -of Mr. Winslow, seconded by Ms. Haley, the Board accepted the conveyance of four parcels of land containing a total of 0.11 acres along Jefferson Davis Highway from Americana Park L.L.C. and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 16-900 06/28/17 13.B.10.b. ALONG JEFFERSON DAVIS HIGHWAY FROM i BSPC/AMERICANA PARK, LLC On motion of Mr. Winslow, seconded by Ms. Haley, the Board accepted the conveyance of a parcel of land containing 0.01 acres along Jefferson Davis Highway from BSPC/Americana Park, LLC and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 13.B.10.c. ALONG JOHNSTON WILLIS DRIVE FROM CHIPPENHAM AND JOHNSTON-WILLIS HOSPITALS, INCORPORATED On motion of Mr. Winslow, seconded by Ms. Haley, the Board accepted the conveyance of a parcel of land containing 0.02 acres along Johnston Willis Drive from Chippenham and Johnston -Willis Hospitals, Inc. and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with -the papers of this Board.) Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 13.B.10.d. ALONG COGBILL ROAD AND IRON BRIDGE ROAD FROM LIDL US OPERATIONS, LLC On motion of Mr. Winslow, seconded by Ms. Haley, the Board accepted the conveyance of three parcels of land containing a total of 0.431 acres along Cogbill Road and Iron Bridge Road from Lidl US Operations, LLC, and authorized the County .,Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 13.B.10.e. ALONG JEFFERSON DAVIS HIGHWAY FROM TROLLINGWOOD LAND L.L.C. On motion of Mr. Winslow, seconded by Ms. Haley, the Board accepted the conveyance of four parcels of land containing a total of 0.42 acres along Jefferson Davis Highway from Trollingwood Land L.L.C. and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 16-901 06/28/17 13.B.11. CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POWER COMPANY FOR RELOCATION OF POWER POLES FOR TURN LANES AT THE NEW BEULAH ELEMENTARY SCHOOL On motion of Mr. Winslow, seconded by Ms.' Haley, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a variable width overhead easement for relocation of power poles for turn lanes at the new Beulah Elementary School. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 13.B.12. TRANSFER OF REVENUE SHARING FUND BALANCES FROM COMPLETED PROJECTS TO ACTIVE PROJECTS On motion of Mr. Winslow, seconded by Ms. Haley, the Board authorized the County Administrator to request VDOT to transfer revenue sharing balances on completed projects, estimated at over $9.7 million, to active projects; and authorized the Director of Budget .and Management to transfer county appropriations of anticipated VDOT reimbursements and local matching funds, less than $5 million each, from completed projects to active projects and appropriate matching funds where appropriate. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. On motion of Ms. Haley, seconded by Mr.. Elswick, the Board removed the following items from the Consent Agenda for public comment: 13.B.5. APPROVAL OF COUNTY FY2017 YEAR-END ADJUSTMENTS AND RESERVE REQUESTS Mr. Rodney Martin expressed concerns relative to the school division's line item relative to school employee salaries. Ms. Jaeckle called for additional public comment. There being no one else to address the issue, the public hearing was closed. On motion of Ms. Haley, seconded by Mr. Elswick, the Board approved FY2017 year-end revenue and expenditure adjustments as follows, and reaffirmed approval of a FY2017 amendment: a. Authorized the County Administrator to assign, and re - appropriate into a revenue stabilization reserve all unspent, or otherwise unreserved, FY2017 appropriations that are in excess of the FY2018 unassigned beginning fund balance of $60,004,400, contingent upon positive results of operations. b. Appropriated revenues and expenditures for specific programs as well as authorize reallocations among general fund departments and related funds and make adjustments to revenues and expenditures -as outlined on Schedule A, filed with the papers of this Board. 16-902 06/28/17 J c. Appropriated revenues and expenditures and authorize other adjustments for specific programs, projects and non- general fund departments as outlined on Schedule B., filed with the papers of this Board. d. Authorized the County Administrator to assign and re- appropriate- various revenues and unspent. expenditures contingent upon positive results of operations as determined by the county's financial audit as outlined on Schedule C, filed.with the papers of this Board. And,.further, the Board amended financial policies to include language relative to debt refundings. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 13.B.6. APPROVAL OF SCHOOLS' FY2017 YEAR-END ADJUSTMENTS AND RESERVE REQUESTS Mr. Ron Hayes expressed concerns relative to the deficit in - the Schools' Supplemental Retirement Plan. Ms. Jaeckle called for public comment. Mr. Rodney Martin also expressed concerns relative to the deficit in the Schools' Supplemental' Retirement Plan and the lack of security knowledge relative to the Administrative Committee. There being no one else to address -the issue, the public hearing was closed. Mr. Winslow made a motion, seconded by Ms. Haley, for the Board to approve the FY2015 school division year-end revenue and expenditure adjustments. Mr. Winslow stated the SRP issue should have been solved a long 'time ago; however, since it was not solved he believes the current Board dealt with the issue in a reasonable and responsible way. Mr. Elswick stated after discussion by the Board in today's Work Session, it was the consensus to put aside reserves in order to address future initiatives or return to county tax payers. Ms. Jaeckle expressed her appreciation to those citizens who voiced their input and concerns relative to the Supplemental Retirement Plan. She stated there will be a more transparent process in the future. Ms. Haley also expressed her appreciation to those citizens who helped the Board stay better engaged and educated regarding various issues and processes. Ms. Jaeckle then called for a vote on the motion made by Mr. Winslow, seconded by Ms. Haley, for the Board to approve 'the FY2015 school division year-end revenue and expenditure adjustments as follows: a. Appropriate revenues and expenditures and authorized other adjustments 'for the school division as outlined in Table A (filed with the papers of this Board), along with any other associated transfers required as a result of the requested actions. 16-903 06/28/17 b. Authorize the County Administrator to assign and re - appropriate the reserve requests as listed in Tables B and C (filed with the papers of this Board). Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 13.C. AUTHORIZATION TO CREATE FOUR FULL-TIME POSITIONS IN THE GENERAL SERVICES WASTE AND RESOURCE RECOVERY DIVISION TO PERFORM SOLID WASTE TRANSPORTING AND DISPOSAL DUTIES AT THE COUNTY'S CONVENIENCE CENTERS Mr. Scott Zaremba stated Chesterfield County has a service agreement . with the Central Virginia Waste Management Authority (CVWMA) who holds a contract with County Waste, LLC for the hauling and disposal of municipal solid waste, construction, and demolition debris from the county's two convenience centers to the Shoosmith Landfill. He further stated this contract allows County Waste, LLC to petition for additional fees.due to circumstances beyond their control. He stated due to the Shoosmith Landfill being closed on Sundays, County Waste, LLC petitioned CVWMA for cost recovery for additional trash containers at both convenience centers to accommodate the volume of material received and for the additional heavy equipment operator hours to move and stage filled containers on the sites. Since other nearby landfills are also closed on Sundays, the county was left with no option to empty trash collection containers on what is one of the busiest operational days of the week at the convenience centers. He further stated staff worked with CVWMA and County Waste, LLC to identify options and developed an alternate plan whereby County Waste, LLC would donate equipment to the county for the life of the contract, thus allowing the county to self -perform hauling operations. He stated this option is financially and operationally advantageous to the county and County Waste, LLC. He further stated the estimated cost of this option is $713,300, which is a savings of $.48,000 over current expenses. He stated to implement this option, four additional full-time employees are required (two per convenience center) to complete trash hauling duties. On motion of Mr. Elswick, seconded by Haley, the Board authorized the creation of four (4) full-time positions in the General Services Waste and Resource Recovery (WARR) Division to perform solid waste transporting and disposal duties,at the county's northern and southern area convenience centers. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 14. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS Mr. Kenneth Alexander expressed concerns relative to the county's Residential Companion Meter Program and sewer charges. Ms. Cloud Ramirez, Co -Founder of Empowered Warriors, Inc., urged the Board to consider editing language within the Northern Jefferson Davis Special Area Plan. Ms. Darlene Palacios urged the Board to consider the need for public transportation along the Jefferson Davis Corridor. 16-904 06/28/17 Mr. Bob Olsen, representing Hands Across the Lake, addressed the Board relative to the need of for monitoring stations to ensure water quality in the county. 15. DEFERRED ITEMS There were no Deferred Items at this time. 16. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE FOLLOWING ORDER: - WITHDRAWALS/DEFERRALS - CASES'WHERE THE APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO OPPOSITION - CASES WHERE THE APPLICANT DOES NOT ACCEPT THE RECOMMENDATION AND/OR THERE IS PUBLIC OPPOSITION WILL BE HEARD AT SECTION 18 17cunr,lg; In Matoaca Magisterial District,. Douglas and Susan Sowers request amendment of conditional use planned development (Case 03SN0307) relative to setbacks and to amend cash proffers and amendment of zoning district map in a Residential (R-12) District on 98.7 acres located at the southeast corner of Spring Run Road and Springford Parkway. Density will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (2.0 to 4.0 dwellings per acre). Tax ID'730-663-3520. Mr. Turner stated the applicant is requesting a deferral to the August 23, 2017 regularly scheduled meeting. Mr. Kerry Hutcherson, representing the applicant, accepted the deferral. Ms. Jaeckle called for public comment. There being no one to speak to the deferral, the public hearing was closed.- On losed.On motion of Mr. Elswick, seconded by Ms. Haley, the Board deferred Case 17SN0515 until August 23, 2017. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 1 r,gATn0;r.9 In Midlothian Magisterial District, Marc Greenberg and Midlothian Land Partnership, LLC request rezoning from Community Business (C-3) to Community Business (C-3) with conditional use planned development to permit exceptions to ordinance requirements and amendment of zoning district map on 25.7 acres fronting 1450 feet on the north line of Midlothian Turnpike, 330 feet west of Winterfield Road; also fronting 230 feet on the west line of Winterfield Road, 315 feet north of Midlothian Turnpike. Density will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is. appropriate for Suburban Commercial District and Planned Transition Area uses. Tax IDs 724-709-1313, 2311, 2528, 4210, 5831, 6911 and 9121; 725-709-1125, 2064 and 7635. - Mr. Turner stated Ms. Haley is requesting a deferral to the July 26, 2017 regularly scheduled meeting. 16-905 06/28/17 Mr. Mark Baker, representing the applicant, accepted the deferral. Ms. Jaeckle called for public comment. Mr. Rodney Martin expressed concerns relative to the zoning process as it relates to the Village of Midlothian. There being no one else to speak to the deferral, the public hearing was closed. Ms. Haley stated the process includes many complicated levels which include the upcoming Midlothian Area Plan revision. She further stated the -developer has continued to work with staff to modify design and architecture. She stressed the importance of -citizen involvement and noted her optimistic perspective moving forward. Ms. Haley then made a motion, seconded by Mr. Winslow, for the Board to defer Case 15SN0656 until July 26, 2017. Ms. Jaeckle noted deferring a zoning case ensures the best outcome for the applicant and citizens. Ms. Jaeckle then called for a vote, on the motion made by Ms. Haley, seconded by Mr. Winslow, for the Board to defer Case 15SNO-656 until July 26, 2017. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 17SN0786 (AMENDED) In Matoaca Magisterial District, Peacefield Development Corp. requests amendment of zoning approval (Case 05SN0214) to amend cash proffers, and transportation improvements and amendment of zoning approval (Case 10SN0176) relative to house size and amendment of zoning district map in a Residential (R-88) District on.101.5 acres fronting 2500 feet on the east line of River Road, 150 feet north of Graves Road, also fronting 1070 feet on the north line of Graves Road, 350 feet east of River Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Residential Agricultural use (maximum of 0.5 dwellings per acre). Tax IDs 755-622-8531 and 756-620-2777. Mr. Turner stated Mr. Elswick is requesting a deferral to the July 26, 2017 regularly scheduled meeting. Mr. Drew Noxon accepted the deferral on behalf of the applicant. Ms. Jaeckle called for public comment. There being no one to speak to the deferral, the public hearing was closed. On motion of Mr. Elswick, seconded by Mr. Winslow, the Board deferred Case 17SN0786 until July 26, 2017. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 16-906 06/28/17 17SN0131 In Bermuda Magisterial District, James S. Mills requests renewal of manufactured home permit (Case 10SN0194) to permit a temporary manufactured home and amendment of zoning district map in a Residential (R-7) District on 0.4 acre known as 2619 Shields Road. Density is approximately 2.5 units per acre. The Comprehensive Plan suggests the property is appropriate for Office/Residential Mixed use. Tax ID 796- 659-9898. Mr. Turner presented a summary of Case 17SN0131 and stated staff recommended approval, subject to the conditions. Mr. James Mills accepted the conditions. Ms. Jaeckle called for public comment. There being no one to address the issue, the public_ hearing was closed. Ms. Jaeckle made a motion, seconded by Ms. Haley, for the Board to approve Case 17SN0131, subject to the following conditions: 1. The applicant shall be the occupant of the manufactured home. (P) 2. No permanent -type living space may be added oto the manufactured home. The manufactured home shall be skirted but shall not be placed on a permanent foundation. (P) Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: 'None. Absent: Holland. 17cun7aa (AMENDED) In Matoaca Magisterial District, Peacefield Development Corp. requests amendment of zoning approval (Case 05SN0214) to amend cash 'proffers, and transportation improvements and amendment of zoning approval (Case 10SN0176) relative to house size and amendment of zoning district map in a Residential (R-88) District on 101.5 acres fronting 2500 feet on the -east line of River Road,,150 feet north of Graves Road, also fronting 1070 feet on the north line -of Graves - Road, 350 feet east of River Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Residential Agricultural use (maximum of 0.5 dwellings per acre). Tax IDs 755-622-8531 and 756-620-2777. Mr. Turner presented a summary of Case 17SN0748 and stated both the Planning Commission and staff recommended approval and acceptance of the proffered conditions.. - Mr. Andy Scherzer, representing the applicant, accepted the recommendation. In response to Ms. Jaeckle's question, Mr. Scherzer stated he believes the conditions proffered are reasonable under -state law. Ms. Jaeckle called for public comment. 16-907 06/28/17 There being no one to address the issue, the public hearing was closed. Mr. Elswick made a motion, seconded by Mr. Winslow, for the Board to approve Case 17SN0748. In response to Mr. Winslow's question, Mr. Jesse Smith stated the improvements would only be along the property frontage. Mr. Winslow requested adding improvements to the intersection of River and Graves Roads to the county's transportation priority list. Ms. Jaeckle called for a vote on Mr. Elswick's motion, seconded by Mr. Winslow, for the Board to approve Case 17SNO748 and accept the following proffered conditions: With the approval of this request, Proffered Condition 1 of Case 05SNO214 shall be deleted, Proffered Condition 12 of Case 05SNO214 and the Proffered Condition of Case 10SNO176 shall be amended as outlined below. All other conditions of Case 05SNO214 shall remain in force and effect. The Applicant amends Proffered Condition 12 of Case 05SNO214 to read as follows: 1. Road Improvements. The applicant shall be responsible for the following road improvements: a. Construction of additional pavement along River Road at the approved access to provide a right turn lane and left turn lanes, if warranted, based on Transportation Department standards. b. Construction of additional pavement along Graves Road at the approved access to provide right and left turn lanes, if warranted, based on Transportation Department standards. C. Widening/improving the east side of River Road to a twelve (12) foot wide travel lane, measured from the centerline of the existing pavement, with an additional four (4) foot wide paved shoulder plus a four (4) foot wide unpaved shoulder and overlaying the full width of River Road with one and one-half (1.5) inches of . compacted bituminous asphalt concrete, with modifications approved by the Transportation Department, for the entire property frontage. d. Widening/improving the north side of Graves Road to a twelve (12) foot wide travel lane, measured from the centerline of the existing pavement, with an additional four (4) foot wide paved shoulder plus a four (4) foot wide unpaved shoulder and overlaying the full width of Graves Road with one and one-half (1.5) inches of compacted bituminous asphalt concrete, with modifications approved by the Transportation Department, for the entire property frontage. 16-908 06/28/17 e. Clearing/ grading in the southwestern corner of the property to provide adequate sight distance for drivers traveling northbound on River Road, as determined by the Transportation Department at time of construction plan review. f. Dedication to Chesterfield County, free and unrestricted, of any additional right-of-way (or easements) required for the improvements identified above. g. Prior to recordation of the initial subdivision plat, a phasingplan for the required road improvements, identified above, shall be submitted to and approved by the Transportation Department. The approved phasing plan shall require that in conjunction with the initial development, the road improvements described in d. above shall be provided. (T) The Applicant amends the Proffered Condition of Case_,10SN0176 to read as follows: 2. Dwelling Size. The minimum gross floor area for one story dwelling units shall be 1,800 square feet and dwelling units with more than one story shall have a minimum gross. floor area of 2,000 square feet. (P) The Applicant hereby offers the following proffers: 3. Architectural/Design Elements: a. Front Walks: 'A minimum of a three (3) foot wide concrete front walk shall be provided to each dwelling unit to connect to drives, sidewalks or streets. b. Landscaping i. Front Yard Tree: One (1) tree per lot shall be planted or retained along both sides of all streets. A tree shall be planted or retained on both street' frontages on corner lots. The tree shall be planted or retained along the front property line within the street side half of the required front yard setback. The front yard tree shall be a large deciduous tree and have a minimum caliper of 2.5 inches. Native trees shall be permitted to have a minimum caliper of 2 inches. ii.' -Front Foundation Planting Beds: Foundation planting is required along the entire front facade of all units. Foundation beds shall be a ,minimum of four (4 ) feet wide from the unit foundation. Planting beds' shall be defined with a trenched edge or suitable landscape _edging material. Planting beds shall include medium shrubs and may include spreading groundcovers. A four (4) foot extension of this bed and plantings shall be provided from the end of the structure where a side step down foundation is within fifteen (15) feet of the front facade. 16-909 06/28/17 C. Architecture and Materials i. Repetition: Dwellings with the same elevations may not be located adjacent to or directly across from each other on the same street. This requirement does not apply to units on different streets backing up to each other. ii. Step-down Siding: Stepping the siding down below the first floor shall only be permitted in circumstances of unique topographical conditions. Step downs shall be permitted on the side and rear elevations only, with a maximum of two (2) steps permitted on any elevation, and with a minimum separation of eight (8) feet between steps. A minimum of 24 inches of exposed brick or stone shall be required, unless a lesser amount is approved by the Planning Department at time of plans review due to unique design circumstances. iii. Exterior Facades: Acceptable siding materials include brick, stone, masonry, stucco, synthetic stucco (E.I.F.S), vinyl siding, and approved horizontal lap siding. Horizontal lap siding may be manufactured from natural wood or cement fiber board or may be premium quality vinyl siding. Plywood and metal siding are not permitted. Additional siding requirements: 1. Where a dwelling borders more than one street, all street -facing facades shall be finished in the same materials. 2. All vinyl siding shall have a minimum wall thickness of 0.042". 3. Synthetic Stucco siding shall be finished in smooth, sand or level texture. Rough. textures are not permitted. d. Roof Materials: Roofing material shall be dimensional architectural shingles or better with a minimum 30 -year warranty. e. Porches and Stoops. i. Front Porches: All front entry stoops and front porches shall be constructed with continuous masonry foundation wall or on 12" x 12" masonry piers. Extended front porches shall be a minimum of five (5) feet deep: Space between piers under porches shall be enclosed with framed lattice panels. Handrails and railings shall be finished painted wood, vinyl rails or metal rail systems with vertical pickets or swan balusters. Pickets shall be supported on top and bottom rails that span between columns. (P) Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 16-910 06/28/17 17SN0799 In Bermuda Magisterial District, Enon LLC requests amendment of zoning approval (Cases 07SNO141 and 16SN0513) to amend cash proffers uses and development standards and amendment of zoning district map in a Community Business (C-3) District on 56.7 acres fronting 330 feet on the east line of North Enon Church. Road, 935 feet north of East Hundred Road. Density will be controlled by zoning conditions or ,ordinance standards. The Comprehensive Plan suggests the property is appropriate for Medium -High Density Residential (minimum 4.0 to 8.0 dwellings per acre) and Industrial uses. Tax IDs 824- 648-6539 and 826- 648-3681. Mr. Turner presented a' -summary of Case 17SNO756 and stated both the Planning Commission and staff recommended approval and acceptance of the proffered conditions. Mr. Andy Scherzer, representing the applicant, accepted the recommendation. He stated he believes the conditions proffered are reasonable under state law. Ms. Jaeckle called for public comment. There being no one to .address the issue, the public hearing was closed. Ms. Jaeckle made a motion, seconded by Mr. Elswick, for the Board to approve Case 17SNO756 and accept the following proffered -conditions: With the approval of this request, Proffered Condition 1 of Case 1GSN0513 and Item I of the Textual Statement of Case 07SNO141 shall be amended -as outlined below. Item IV.B of the Textual Statement of Case 07SNO141 shall be deleted. All other conditions of Case 1GSN0513 and Case 07SNO141 shall remain in force -and -effect. (Staff Note: The purpose of,the amendments to the Textual Statement of Case 07SNO141 is to omit residential townhomes as a permitted use. Textual Statement Item I (preamble) is reworded to remove reference to townhouse, use and requirements for townhouse development (Item IV.B) is deleted.) The Applicant amends Proffered Condition 1 of Case 16SNO513 to read as follows: 1. Road Cash Proffers. a. The applicant, sub -divider, or assignee(s) shall pay $9,400 for each dwelling unit to the County of Chesterfield for road improvements within the service district for the property. b. Each payment shall be made prior to the issuance of a building permit for a dwelling unit unless state law modifies the timing of the payment. Should Chesterfield County impose impact fees at any time during the life of the development that are applicable to the property, the amount paid in cash proffers shall be in lieu of or credited toward, but not in addition to, any impact fees,, in a manner determined by the County. 16-911 06/28/17 C. At the option of the Transportation Department, cash proffer payments may be reduced for the cost of road improvements provided by the applicant, sub -divider, or assignee(s), as determined by the Transportation Department'; exclusive of those road improvements identified in Proffered Condition 11 of Case 07SN0141. (B&M and T) The Applicant amends Item I of the Textual Statement of Case 07SN0141 to read- as follows to remove townhouses as a permitted use: 2. Rezone from A to C-3 with a Conditional Use to permit residential uses and Conditional Use Planned Development ("CUPD") to permit exceptions to Ordinance requirements as set forth below. (P) The Applicant hereby offers the following proffers: 3. Architectural/Design Elements: a. Front Walks: A minimum of a three (3) foot wide concrete front walk shall be provided to the entrance of each dwelling unit, to connect. to drives, sidewalks or street. b. Landscaping i. Front Foundation Planting Beds: Front foundation planting beds shall be required along the entire front facade of all units, and shall extend along all sides facing a street. Foundation Planting Beds shall be a minimum of 4' wide from the unit foundation. Planting beds shall be defined with a trenched edge or suitable landscape edging material. Planting beds shall include medium shrubs, spaced a maximum of four (4) feet apart. Unit corners shall be visually softened with vertical accent shrubs (4'-51) or small evergreen trees (6'-81) at the time of planting. C. Architecture and Materials i. Repetition: Dwellings with the same elevations _may not be located adjacent to, directly across from, or diagonally across from each other on the same street. This requirement does not apply to units on different streets backing up to each other. ii. Step-down Siding: Stepping the siding down below the first floor shall only be permitted in circumstances of unique topographical conditions. Step downs shall be permitted on the side and rear elevations only, with a maximum of two (2) steps permitted on any elevation, and with a minimum separation of eight (8) feet between steps. A minimum of 24 inches of exposed brick or stone shall be required, unless a lesser amount is approved by the Planning Department at time of plans review due to unique design circumstances. iii. Exterior Facades: Acceptable siding materials include brick, stone, masonry, stucco, synthetic stucco (E.I.F.S), vinyl siding, and approved horizontal lap siding. Horizontal lap 16-912 06/28/17 siding may be manufactured from natural wood or cement fiber board or may be premium quality vinyl siding. Plywood and metal siding are not permitted. Additional siding requirements: 1. Where a dwelling borders more than one street, all street -facing facades shall be finished in the same materials. 2. All vinyl siding shall have a minimum wall thickness of 0.042". 3. Synthetic Stucco siding shall be finished in smooth, sand or level texture. Rough textures are not permitted. d. Roof Materials: Roofing material shall be dimensional architectural shingles or better with a minimum 30 -year warranty. e. Porches, Stoops and Decks i. Front Porches: All front, entry stoops and front porches shall be constructed with continuous masonry foundation wall or on 12" x 12" masonry piers.. Extended front porches shall be a minimum of five (5) feet deep. Space 'between piers under porches shall be enclosed with framed lattice panels. Handrails and railings shall be finished painted wood, vinyl rails or metal rail systems with vertical pickets or swan balusters. Pickets shall be supported on top and bottom rails that span between columns. (P and BI) Ayes: Jaeckle; Haley, Winslow and Elswick. Nays: None. Absent: Holland. 17SX0759 (AMENDED) In Dale Magisterial District, Braden Townes, LLC requests amendment of zoning approval (Cases 06SN0121 and 12SN0154) relative to density age restriction for dwelling units, development standards and to amend cash proffers and amendment of zoning district map in a Residential Townhouse (R-TH) District on 30 acres fronting in two (2) places for a total of 1480 feet on the north line of Genito Road, across from Genito Lane. Density will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for High Density Residential use (8-12 dwellings per acre). Tax IDs 747-681- 7089; 747-682-7022 and 8276; and 748-681-0499. Mr. Turner presented a summary of Case 17SN0759 and stated both the Planning Commission and staff recommended approval and acceptance of the proffered conditions. Mr. Kerry Hutcherson, representing the applicant, accepted the recommendation. He stated he believes the conditions proffered are reasonable under state law. Ms. Jaeckle called for public comment. 16-913 06/28/17 There being no one to address the issue, the public hearing was closed. Ms. Jaeckle made a motion, on behalf of Mr. Holland, seconded by Mr. Winslow, for the Board to approve Case 17SN0759. Mr. Winslow noted he spoke with Mr. Holland who addressed his concerns relative to the case. Ms. Jaeckle expressed concerns relative to the inconsistent data of building and functional ' capacity of school facilities. Ms. Jaeckle called for a vote on her motion, seconded by Mr. Winslow, for the Board to approve Case 17SN0759 and 'accept the following proffered conditions: 17SN0759 Braden Townes, LLC May 9, 2017 The Applicant in this case, pursuant to Section 15.2-2298 of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, for itself and its successors or assigns, proffer that the property known as Chesterfield County Tax Identification Numbers -747-681-7089, 747-682-7022, 747-682-8276, and 748-681-0499 ("the Property") under consideration will be used according to the following proffers if, and only if, the request submitted herewith is granted with only those conditions agreed to by the Applicants. In the event this request is denied or approved with conditions not agreed to by the Applicants, the proffers shall immediately be null and void and of no further force or effect. The Applicant hereby amends case 06SN0121 by modifying Proffered Condition #1 to read as follows: 1. "Density. No more than 155 townhouse units shall be constructed on the Property." The Applicant hereby amends case 12SN0154 by modifying Proffered Condition #1 to read as follows: 2. "Road Cash Proffer. The applicant, sub -divider, or assignee(s) shall pay for each townhouse unit $5,922 per dwelling unit and for each age -restricted townhouse unit $2,914 per dwelling unit to the County of Chesterfield for road improvements within the service district for the property. Each payment shall be made prior to the issuance of a building permit for a dwelling unit unless state law modifies the timing of the payment. Should Chesterfield County impose impact fees at any time during the life of the development that are applicable to the property, the amount paid in cash proffers shall be in lieu of or credited toward, but not be in addition to, any impact fees, in a manner determined by the County." The Applicant hereby amends case 12SN0154 by modifying Proffered Condition #2 to read as follows: 16-914 06/28/17 3. "Age Restriction. Except as otherwise prohibited by the Virginia Fair Housing Law, the Federal Fair Housing Act, and such other applicable federal, state or local legal requirements, a minimum of 78 townhouse units shall be restricted to `housing for older persons' as defined in the Virginia Fair Housing Law and no persons under 19 years of age shall reside therein. Any units subject to this occupancy restriction shall be identified on all record plats." The Applicant hereby amends case 06SN0121 by modifying Proffered Condition #12 to read as follows: 4. "Garages. A minimum of forty percent (400) of all dwelling units constructed shall have an attached garage. Garages shall use an upgraded garage door. An upgraded garage door'is any door with a minimum of two (2) enhanced features. Enhanced features shall include windows, raised panels, decorative panels, arches, hinge straps or other architectural features on the exterior that enhance the entry (i.e. decorative lintels, shed roof overhangs, arches,_ columns, keystones, eyebrows, etc.). Flat panel garage doors are prohibited. Where garages are not provided, off-street parking shall be provided for the dwelling units, but driveways shall not be located in the front yards. The subdivision record plat shall reflect the location of lots where garage units will be constructed." The Applicant hereby amends case 06SN0121 by modifying Proffered Condition #18 to read as follows: 5. "Elevations and Variation of Color Themes. A. Elevations. Dwelling units shall have an architectural treatment and materials generally consistent with those depicted in the renderings entitled, `Calvert and Odessa Elevations' dated April 5, 2017 (the `Elevations'). B. Variation of Color Themes within the Same Building. Dwelling units located within, the same building shall feature varied color themes -with respect to siding, trim, doors, and shutters; examples of such color variation are provided in the aforementioned Elevations for the `Odessa' model and are provided in the set of color themes entitled, `Vibrant Brown Theme.'- Buildings containing more than four _dwelling units shall include a minimum of three (3) different color themes. No dwelling unit shall feature the same color theme with respect to siding, trim, doors, and shutters as the dwelling - units directly adjacent to it within the same building. C. Variation of Color Themes between Buildings. The color themes featured in a single building shall not be` repeated in a building located directly across the street from said building, but this requirement shall not apply to buildings that are located diagonally from each other. D. Odessa Model, Front Facade. Every building using the `Odessa' model shall comply with the following requirement: 16-915 06/28/17 (i) An aggregate minimum of_ 500 of the front facade of any building shall be constructed of brick veneer, and no individual dwelling unit's facade shall have less than 250-. brick veneer. For the purposes of this condition, a facade shall exclude gables, windows, trim, and doors." Additional Proffered Conditions are as follows: 6. Dwelling Units Per Building. There shall be no more than two (2) buildings where seven (7) dwelling units are attached in a single building. 7. Landscaping and Yards. A. Sod and Irrigation. All front and side yards shall be sodded and irrigated. B. Front Foundation Planting Bed. Foundation planting beds shall be required along the entire front and corner side facades of dwelling units. Foundation planting beds shall be a minimum of 4 -foot wide from the unit foundation. Planting beds shall include a minimum of three (3) medium shrubs. C. Privacy Fencing. A wooden privacy fence measuring a minimum of six (6) feet tall and a minimum of ten (10) feet in length shall be installed along each side lot line in the rear yard of each unit. No fencing shall be required for the rear -lot line. 8. Architectural Design Standards. All dwelling units developed on the Property shall be subject to the following architectural design standards: A. Roof Materials. Roofing material shall be dimensional architectural shingles with a minimum 25 -year warranty. B. Width of Age -Restricted Dwelling Units. The minimum width of every age -restricted dwelling unit shall be 24 feet. 9. Open Space. A minimum of 11.75 acres of open space (inclusive of any focal point or recreational area) shall be provided throughout the Property. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 17SN0772 (AMENDED) In Clover Hill Magisterial District, Amberleigh, LLC requests amendment of zoning approval (Cases 01SN0120 and 07SN0365) to amend cash proffers and amendment of zoning district map in a Townhouse Residential (R-TH) District on 19.2 acres within the Amberleigh Subdivision along Amberleigh Circle and along the north and south lines of Ladino Lane. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Mixed Use Corridor uses. Tax IDs 751-687- 3263, 6434 and 6883; 752-688-0445, 0769, 1145, 1364, 1370, 3342, 3437, 344.8, 3454, 4036, 4042, 4048 and 4154. 16-916 06/28/17 Mr. Turner presented a summary of Case 17SNO772 and stated both the Planning Commission and staff recommended approval and acceptance of the proffered conditions. Mr. Andy Scherzer, representing the applicant, accepted the recommendation. He stated he believes the condition proffered is reasonable under state law. Ms. Jaeckle called for public comment. There being no one to address the issue, the public hearing was closed. Mr. Winslow made a motion, seconded by Ms. Haley, for the Board to approve Case 17SN0772. Ms. Jaeckle voiced her support of the case and noted the high-quality development. Ms. Jaeckle then called for a vote on Mr. Winslow's motion, seconded,by Ms. Haley, for the Board to approve Case 17SNO772 and accept the following proffered conditions: With the approval of this request, Proffered Condition 3 of Case 01SNO120 and Proffered Condition 3 of Case 07SNO365 shall be amended as outlined below. All other conditions of Case 01SNO120 and Case 07SNO365 shall remain in force and effect. 1. Cash Proffers. For each dwelling unit, the applicant, sub -divider, or assignee(s) shall pay $2,914 to the County of Chesterfield for road improvements within the service district for the property. Each payment shall be made prior to the issuance of a building permit for a dwelling unit unless state law modifies the timing of the payment. Should Chesterfield County impose impact fees at any time during the life of the development that are applicable to the property, the amount paid in cash proffers, shall be in lieu of or credited toward, but not be in addition to, any impact. fees, in a manner determined by the -County. The Applicant hereby offers the following proffers: 2. Age restriction. All dwelling units to be constructed shall be designated as age -restricted. Except as otherwise prohibited by the Virginia Fair Housing Law, the Federal Housing Law, and such other applicable federal, state, or local legal requirements, dwelling units designated as age -restricted shall ,be restricted to "housing for older persons" as defined by the Virginia Fair Housing Law and shall have no persons under 19 years of age domiciled therein ("Age -Restricted Dwelling Units"). 3. Roof Materials. Roof materials shall be dimensional architectural shingles.or better with a minimum 50 -year warranty. 4. Corner Facades. Where a dwelling borders more than one street, all street -facing facades shall be'finished in the same materials. 16-917 06/28/17 5. Garage Details. Front. loaded and corner side loaded garages shall use an upgraded garage door. An upgraded garage door is any door with a minimum of two (2) enhanced features. Enhanced features shall include windows, raised panels, decorative panels, arches, hinge straps or other architectural features on the exterior that enhance the entry (i.e. decorative lintels, shed roof overhangs, arches, columns, keystones, eyebrows, etc.) Flat panel garage doors are prohibited. The Applicant hereby offers the following proffers for parcels with Tax ID's 751-687-6883, 6434 and 3263: 6. Landscaping. Landscaping shall be provided around the perimeter of all buildings, between buildings and driveways, within medians, and within common areas not occupied by recreational facilities or other structures. Landscaping shall comply with the requirements of the Zoning Ordinance Section 19.1-251. Landscaping shall be designed to: minimize the predominance of building mass and paved areas, define private spaces; and enhance the residential character of the development. The Planning Department, at the time of construction plan review, shall approve a conceptual landscaping plan. Final landscaping design showing the exact numbers, spacing, arrangement and species of plantings shall be approved by the Planning Department prior to the release of a building permit for any dwelling unit. 7. Parks/Open Space. a. A minimum of six (6) acres of open space shall be maintained at the northwest corner of the property, including the existing pond. Walking trails shall be permitted within open space. b. A minimum 180 square foot memorial garden -shall be provided near the southern border of the open space. The garden shall have a four (4) foot fence around the perimeter, with interior landscaping, decorative pavers and a bench. C. A minimum 2,400 square foot "pocket park" shall be provided near the northern border of the open space. The park shall have compatible features with those in Exhibit B, such as benches, sculpture and landscaping. d. The park and memorial garden, as identified in 7.b and 7.c, shall be developed concurrent with the phase of development that the park is intended to serve and will be shown on the Landscape Plan. 8. Accessory Structure. An accessory structure, located near the existing pond, shall be permitted to serve the surrounding residential community for fishing gear storage. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 16-918 06/28/17 179NO77R (AMENDED) In Matoaca Magisterial District, Bayhill Development Corp. requests amendment of zoning approval (Case 06SN0105) to amend cash proffers and amendment of zoning district map in a.Residential (R-12) District on 19.4 acres located at the eastern terminus of Battle Creek Drive, 530 feet east of Bailey Creek Road, also lying 80 feet off the western terminus of Belcherwood Road, northwest of Qualla Road. Density will be controlled _by zoning conditions or ordinance standards: The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (2.0 to 4.0 dwellings per acre). Tax ID 740-668-4012. Mr. Turner presented a summary of Case 17SN0778 and stated both the Planning Commission and staff recommended approval and acceptance of the proffered conditions. Mr. Andy Scherzer, representing the applicant, accepted the recommendation. He stated he believes the conditions proffered are reasonable under state law. Ms. Jaeckle called for public comment. There being no one to address the issue, the public hearing was closed. On motion of Mr. Elswick, seconded by Ms. Haley, the Board approved Case 17SN0778 and accepted the following proffered conditions: With the approval of this request, Proffered Condition 3 of Case 06SN0105 shall be amended as outlined below. All other conditions of Case 06SN0105 shall remain in force and effect. 1. Road Cash Proffers. a. The applicant, pay $9,400 for the County of sub -divider, or each single-family Chesterfield for within the service district for t hassignee (s) shall dwelling unit to road improvements e property. b. Each payment shall be made prior to the issuance of a building permit for a dwelling unit unless state law modifies the timing of the payment. Should - Chesterfield County impose impact fees at any time during the life of the development that are applicable to the property, the amount paid in cash proffers shall be in lieu of or credited toward, but not in addition to, any impact fees, in a manner determined by the County. c. At_ the option of the Transportation Department, cash proffer payments may be reduced for the cost of road improvements provided by the applicant, sub -divider, or assignee(s), as determined by the Transportation Department, exclusive of those road improvements identified in'Proffered Condition 7 of Case 06SN0105. (B&M) The Applicant hereby offers the following proffered conditions: 2. Architectural/Design Elements: 16-919 06/28/17 a. Driveways/Front Walks. a C. i. Driveways. All residential uses stamped concrete, or asphalt. private driveways serving shall be brushed concrete, exposed aggregate concrete ii. Front walks. A minimum of a three (3) foot wide concrete front walk shall be provided to the front entrance of each dwelling unit, to connect to drives, sidewalks or streets. iii. Lamp Posts. One (1) lamp post shall be provided to each dwelling unit. The design of such lamp posts shall be consistent throughout the Property. iv. Mailboxes. If individual mailbox units are provided for each lot, the design of such mailboxes shall be consistent throughout the Willow Creek subdivision. Any provided mailbox units shall be painted white at time of initial installation. Landscaping. i. Front Yard Tree: One (1) tree per lot shall be planted or retained. A tree shall be planted or retained on both street frontages on corner lots. The tree shall be planted or retained along the front property line within the street side half of the required front yard setback. The front yard tree shall be a large deciduous tree and have a minimum caliper of 2.5 inches. Native trees, shall be permitted to have a minimum caliper of 2 inches. ii. Front Foundation Planting Beds and Yards. All front yards shall be sodded and irrigated. Foundation planting beds shall be provided along the front facades of dwelling units, and shall extend along all sides facing a street. Foundation planting beds shall be a minimum of four (4) feet wide as measured from the unit foundation. Planting beds shall be defined with a trenched edge or suitable landscape edging material. Planting beds shall include medium shrubs spaced a maximum of four (4) feet apart. Unit corners shall be visually softened with vertical accent shrubs (2'-4' in height) or small evergreen trees (5'-7' in height) at the time of planting. Architecture and Materials. i. Repetition. Dwelling units with- the same elevations may not be located adjacent to, directly across, or diagonally from each other on the same street. This requirement does not apply to units on different streets backing up to each other. 16-920 06/28/17 ii. Foundations: The exposed portion of any foundation shall be brick or stone. Synthetic or natural stucco foundations may be permitted for facades constructed. entirely of stucco. Stepping the siding down below the first floor shall only be permitted in circumstances of unique topographical conditions. Step downs shall be permitted on the side and rear elevations only, with a- maximum of two (2)_ stepspermitted on any elevation, and with a minimum separation of eight (8) feet between steps. A minimum of 24 inches of exposed brick or stone shall be required, unless a lesser amount is approved,by the Planning Department at time of plans review due to unique design circumstances. iii. Exterior Facades: Acceptable siding materials include brick, stone, masonry, stucco, synthetic stucco (E.I.F.S), vinyl siding, and approved horizontal lap siding. Horizontal lap siding may be manufactured from natural wood or cement fiber board or may be premium quality vinyl siding. Plywood and metal siding are not permitted. Additional siding requirements: 1.. Where a dwelling unit borders more than one street, all street -facing facades shall be finished in -the same materials. 2. All vinyl siding shall have a minimum wall thickness of 0.042". 3. Synthetic Stucco siding shall be finished in smooth, sand or level texture. Rough textures are not permitted. d. Roofs . i. Varied Roof Line. Varied roof designs and materials -shall be used on facades of dwelling units that face a street. Minimum roof pitch shall be 7/12, and there shall be a minimum roof overhang of twelve (12) inches. ii. Roof Materials. Roofing material shall be dimensional architectural shingles with a minimum 30 -year warranty. All flashing shall be copper or pre -finished aluminum (bronze or black). e. Porches. i. Front Porches: All front entry stoops and front porches shall be constructed with continuous masonry foundation wall or on 12" x 12" masonry piers. Extended front porches shall be a minimum of four (4) feet deep. Space between piers under porches shall- be enclosed with framed lattice panels. Handrails and railings shall be finished painted wood, vinyl rails or metal rail systems with 16-921 06/28/17 vertical pickets or swan balusters. Pickets shall be supported on top and bottom rails that span between columns. f. Fireplaces, Chimneys and Flues. i. Chimneys. Chimney chases shall be constructed of brick or stone. The .width and depth of chimneys shall be appropriately sized in portion to the size and height of the unit. ii. Direct Vent Fireplaces. Direct vent gas fireplace boxes' which protrude beyond the exterior plane of the unit, are not permitted on front facades. All the exterior materials and finishes used to enclose the fireplace box must match the adjacent facade. g. Garages. i. Front Loaded Garages. Front loaded attached garages shall be permitted to extend as far forward from the front line. of the main dwelling as the front line of the front porch provided that the roof lines of the porch and garage are contiguous. Where the rooflines are not contiguous, garages shall be permitted to project a maximum of two (2) feet forward of the front line of the main dwelling. ii. Exception. For units, not to exceed fifty (50) percent of the total, that employ a garage and architectural design similar to and consistent with designs shown in Exhibit A, Elevations 1 through 6, dated February 9, 2017, garages shall be permitted to extend beyond the front facade as indicated on each elevation. iii. Garage Doors. Front loaded and corner side loaded garages, shall use an upgraded garage door. An upgraded garage door is any door with a minimum of two (2) enhanced features. Enhanced features shall include windows, raised panels, decorative panels, arches, hinge straps or other architectural features on the exterior that enhance the entry (i.e. decorative lintels, shed roof overhangs, arches, columns, keystones, eyebrows, etc.) Flat panel garage doors are prohibited. h. Heating, Ventilation and Air Conditioning (HVAC) Units and Whole House Generators. Units shall initially be screened from view of public roads by landscaping or low' maintenance material, as approved by -the Planning Department. (P) Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 16-922 06/28/17 17SN0783 (AMENDED) In Matoaca Magisterial District, Douglas and Susan Sowers request rezoning from Agricultural (A) to Residential (R-40) of 3.1 acres of a 31.8 acre tract plus conditional use planned development on the entire 31.8 acre tract to permit exceptions to ordinance requirements and amendment of zoning district map fronting 590 feet on the north line of Weatherbury Place, 2300 feet north of Genito Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive -Plan suggests the property is appropriate for Suburban Residential I use (maximum of 2.0 dwellings per acre). Tax IDs 712-689-7324, 8374; and 712-690- 5647. Mr. Turner presented a summary of Case 17SN0783 and stated both the Planning Commission and staff recommended approval and acceptance of the proffered conditions. Mr. Kerry Hutcherson, representing the applicant, accepted the recommendation., He stated he believes the conditions proffered are reasonable under state law. Ms. Jaeckle called for public comment. There being no one to address the issue, the public hearing was closed. On motion of Mr. Winslow, seconded by Ms. Haley, the Board approved Case 17SN0783 and accepted the following proffered conditions: The Applicant in this case, pursuant to Section 15.2-2298 of the Code of Virginia '(1950 as amended) and the Zoning Ordinance of Chesterfield County, for himself and his successors or assigns, proffers that the property known as Chesterfield_ County Tax Identification Numbers 712-689-7342, 712-689-8374, and 712-690-5647 ("the Property") under consideration will, be used according to the following proffer(s) if, and only if,,the request submitted herewith is granted with only those conditions agreed to by the Applicant. In the event this request is denied or approved with conditions not agreed to by the owner and Applicant, the proffer(s) shall immediately be null and void and -of no further force or effect. 1. The Textual Statement dated June 13, 2017 shall be considered the Master Plan. (P) 2. Architectural/Design Elements: All Architectural/Design Elements below are considered minimum standards. A. Style and Form: i. The Architectural styles shall use forms and elements compatible with those in the Weatherbury Subdivision Subdivision in Chesterfield The same architectural style frontal elevations shall no either side of or directly other, but this requirement a dwelling unit from having 16-923 or New Market County, Virginia. of dwelling unit f be located on across from each shall not prevent the same frontal 06/28/17 elevations as a dwelling unit located diagonally across from said dwelling unit. ii. The main body of each single family detached dwelling unit shall be a minimum of thirty (30) feet in width. B. Exterior Facades: i. Facade materials: Acceptable siding materials include brick, stone, masonry, stucco, synthetic stucco (E.I.F.S.), horizontal lap siding, vertical siding, shingles, board and batten siding, and shake siding. Siding may be permitted to be manufactured from natural wood, cement fiber board, or may be premium quality vinyl siding, or other material approved by the Planning Department. Plywood and metal siding shall not be permitted. Plywood, metal, PVC, Fypon, vinyl-, or other similar materials may be use for trim and accent features only. Additional siding requirements-: a. Where a dwelling borders more than one street, all street -facing facades shall be finished in the same materials. b. Premium quality vinyl is defined as vinyl siding with a minimum wall thickness of .042". C. Synthetic Stucco (E.I.F.S) siding shall be finished in smooth, sand or level texture. Rough textures are not permitted. ii.. Color: Elements of exterior facades (which include cladding (e.g., masonry or siding), trim, and doors) shall include a minimum of three (3) colors., except a minimum of two (2) colors shall be included if the cladding is white. C. Foundations: All foundations shall 'be faced entirely of brick and/or stone, except that synthetic or natural. stucco is permitted for facades constructed entirely of stucco. D. Step -Down Siding: Stepping the siding down below the first floor shall only be permitted in circumstances of unique topographical conditions. Step downs shall be permitted on the side and rear elevations only, with a maximum of two (2) steps permitted on any elevation, and with a minimum separation of eight (8) feet between steps. A minimum of twenty-four (24)- inches of exposed brick or stone shall be required, unless a lesser amount is approved by the Planning Department at time of plans review due to unique design circumstances. E. Roofs: 16-924 06/28/17 i. Varied Roof Line: Varied roof ii designs and materials shall be used on facades of dwellings that face a street. Main roof pitch shall be 7/12, and there shall be a minimum roof overhang of twelve (12) inches on main gables. Roof pitch may be decreased to match the architectural style of the home, i.e. Pacific, Northwest, Modern, Craftsman, etc. Porches and dormer pitches may be less than 7/12. Roof materials: Roofing dimensional architectural minimum 30 -year warranty. be copper or pre -finished F. Porches and Stoops: .material shall be shingles with a All flashing shall aluminum. Front porches: All front, entry stoops and front porches shall be constructed with continuous masonry -foundation; wall or on minimum 12"X12" masonry piers. Extended front porches shall be a minimum of five (5)' deep. Space between piers -under porches shall be enclosed with framed lattice panels or better. Handrails and railings shall be finished wood or metal railing with vertical pickets, stainless steel cables, swan balusters, or better. Pickets shall be supported on top and bottom rails that span between .columns. There shall be no unpainted vertical surfaces on decks, porches and stoops on the front or sides of the house. G._ Fireplaces, Chimneys and Flues: i. Chimneys: Chimney chases on the front facade shall be constructed of brick or :stone. The width and depth of chimneys shall be appropriately sized in proportion to the size and height of the unit. ii. Direct Vent Fireplaces: Direct vent gas fireplace boxes which protrude beyond the exterior plane of the unit are not permitted on front facades. All the exterior materials and finishes used to enclose the fireplace box must match the adjacent facade. H.- Driveways/Front Walks i.'- Driveways: All portions of- driveways and parking areas shall be brushed concrete, stamped concrete, exposed aggregate concrete, asphalt, decorative pavers, or better quality material. ii. Front Walks: A minimum of a three (3) foot wide concrete front walk shall be provided to each dwelling unit, to connect to drives, sidewalks or streets. I. Landscaping and Yards: - All front yards shall be sodded and irrigated. Foundation planting beds shall be provided along the front facades of 16-925 06/28/17 dwelling units. Foundation planting beds shall be a minimum of four (4) feet wide as measured from the unit foundation. Planting beds shall be defined with a trenched edge or suitable landscape edging material. Planting beds shall include medium shrubs spaced a maximum of four (4) feet apart. Unit corners shall be visually softened with vertical accent shrubs (2-4' in height.) or small evergreen trees (5-7' in.height) at the time of planting. An alternative to one corner landscaping treatment shall be one small deciduous tree planted in the front yard of the dwelling. J. Minimum Gross Floor Area. The minimum -gross floor area for dwelling units shall be 3,000 square feet. K. Garages. i. All units shall have a garage, which may be attached or detached. ii. Attached garages -(both front loaded and corner side loaded) and detached garages shall use an upgraded garage door. An upgraded garage door is any door with a minimum of two (2) enhanced features. Enhanced features shall include windows, raised panels, decorative panels, arches, hinge straps or other architectural features on the exterior that enhance the entry (i.e. decorative lintels, shed roof overhangs, arches, columns, keystones, eyebrows, etc.). Flat panel garage doors are prohibited. iii. Garages shall be permitted to extend past the front line of the main dwelling provided that .the architectural treatment of the garage (with respect to fenestration and foundation treatment) generally conforms to the example photo attached hereto as Exhibit A. L. Heating, Ventilation and Air Conditioning (HVAC) Units and Whole House Generators. , Units shall initially be screened from view of public roads by landscaping or low maintenance material, as approved by the Planning Department. M. Orientation of Dwelling Units on Certain Lots. Any dwelling unit located on any of those lots shown on the Master Plan as Lot 2, Lot 16, or Lot 29 shall be oriented so that the front facade of such dwelling unit faces away from Weatherbury Place. (P) 3. - Road Cash Proffer (applicable to the approximately 3.08 - acre portion of GPIN 712-690-5647). For any dwelling unit constructed on the approximately 3.08 -acre portion of GPIN 712-690-5647 shown on the master plan dated November 1, 2016, revised February 28, 2017, entitled, "CONCEPT F, WEATHERBURY II, CHESTERFIELD COUNTY, VIRGINIA" prepared by Koontz -Bryant, P.C. (referred to herein as the "Master Plan"), the applicant, sub- divider, or assignee(s) shall pay $9,400 per dwelling unit to the County of Chesterfield for road improvements 16-926 06/28/17 within the service district for the Property. Each payment shall be made prior to the issuance of a building permit for a. dwelling unit unless state law modifies the timing of the payment. Should Chesterfield County impose impact fees at any time during the life of the development that are applicable ,to the property, the amount paid in cash proffers shall be in lieu of or credited toward, but not be in addition to, any impact fees, in a manner determined by the County. (B&M) 4. Density. No more than 30 dwelling units shall be constructed on the Property. (P) 5. Connection to County Water/Sewer. The Applicant or Developer shall connect the Property to County water and sewer at time of construction. (U) Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 17SNO792 In Matoaca Magisterial District, BV Development requests amendment of zoning approval (Cases 02SNO184 04SN0207) to amend cash proffers. and development standards and amendment of zoning district map in a Residential (R-15) District on 43.5 acres within the Foxfield Subdivision, north .of Swift Fox Drive along and west of Trail Ride Drive, and off the northern terminus of Quarter Horse Lane. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential I use (maximum of 2.0 dwellings per acre). Tax IDs 711-679-3607 and 9770; 712- 677-3198; 712-678- 1267, 1890, 2199, 2810, 3445, 3471, 3681 and 3891; 712-679- 06,83, 0860, 1492, 2209, 2368, 2519, 2557, 2729, 2847, 3794, 40011, 4210, 4420, 4742, 4856, 4875 and 6498; 712-680-0218, 0805, 1434, 2935, 3506, 3621, 4753, 6013, 6227 and 6344. Mr. Turner presented a summary of Case 17SNO792 and stated both the Planning Commission and staff recommended approval and acceptance of the proffered conditions. He noted the Board would need to unanimously suspend its rules to consider the withdrawal of six lots and the deletion of a proffered condition. Mr. Andy Scherzer, representing the applicant, accepted the recommendation. He stated he believes the condition proffered is reasonable under state law. Ms. Jaeckle called for public comment. There being no one to address the issue, the public hearing was closed. Mr. Elswick made a motion, seconded by Ms. Haley, for the Board to suspend its rules to allow for consideration of the withdrawal of six lots and the deletion of a proffered condition. And, further, the Board approved Case 17SNO792 and accepted the following proffered conditions: With the approval of this.request, Proffered Condition 7 and Item III.H of the Textual Statement of Case 04SNO207 and Proffered Condition 2 of Case 02SNO184 shall be amended as 16-927 06/28/17 outlined below. Proffered Condition 14 of Case 04SNO207 shall be deleted. All other conditions of Case 04SNO207 and Case 02SNO184 shall remain in force and effect. The Applicant amends Proffered Condition 7 of Case 04SNO207 to read as follows: 1. Road Cash Proffer. For each dwelling unit in excess of four (4), the applicant, sub -divider, or assigns(s) shall pay $9,400 per dwelling unit to the County of Chesterfield for road improvements within the service district for the property. Each payment shall be made prior to the issuance of a building permit for a dwelling unit, unless state law modifies the timing of the payment. (B and M) The Applicant. amends Item III (Requirements and Exceptions for -All Tracts) Section H of the Textual Statement of Case 04SNO207 to read as follows: 2. Garages. Front loaded attached garages shall be permitted to extend as far forward from the front line of the main dwelling as the front line of the front porch provided that the rooflines of the porch and garage are contiguous. Where the rooflines are not contiguous, garages shall be permitted to project a maximum of two (2) feet forward of the front line of the main dwelling. (P and BI) The Applicant hereby offers the following proffers: 3. Standards Applicable to Entire Development. The following standards shall be required -for Single Family A, Single Family B, Single Family C, Single Family D and Single Family E uses. A. Front Walks: A minimum of a front walk shall be provided of each dwelling unit, to sidewalks or street. B. Landscaping 42 -inch -wide concrete to the front entrance connect to drives, i. Front Foundation Planting Beds: Foundation planting is required along the entire front facade of all units, and shall extend along all sides facing a street. Foundation Planting Beds shall be a minimum of four (4) . feet wide from the unit foundation. Planting beds shall be defined with a trenched edge or suitable landscape edging material. Planting beds shall include medium shrubs and may include spreading groundcovers. Unit corners shall be visually softened with vertical accent shrubs (4'-5') or small evergreen trees (6'-81) at the time of planting. C. Architecture and Materials i. Style and Form: The architectural styles shall be interpretations of traditional Richmond architecture, using forms and elements compatible with those units located on Tax IDs 16-928 06/28/17 712-678-2422, 712-678-2732, 712-678-1745, 712- 678-2453, 712-678-3061, 712-678-1779, 712-678- 0559 and 712-679-4630, including styles such as Georgian, Adam, Classical Revival Colonial,. Greek Revival, Queen Anne, and Craftsman Styles. ii. Repetition: Dwellings with the same elevations may not be located adjacent to, directly across from, or diagonally across from each other on the same street. This requirement does not apply to units on -different -streets backing up to each other. - iii. Step-down Siding: Stepping the siding down below the first floor shall only be permitted in circumstances of unique topographical conditions. Step downs shall be permitted on the side and rear elevations only, with a maximum of two (2) steps permitted on any elevation, and with a minimum separation of eight (8) feet between steps. A minimum of 24 inches of exposed brick or stone shall be required, unless a 1-esser amount is approved by the Planning Department at time of plans review due to unique design circumstances. iv. Exterior Facades: Acceptable siding materials include brick, stone, masonry, stucco, synthetic stucco (E.I.'F.S), vinyl siding; and approved horizontal lap siding. Horizontal lap siding may be manufactured from natural wood or cement fiber board or may be premium quality vinyl siding. Plywood and metal siding are not permitted. Additional siding requirements: 1. Where a dwelling borders more than one street, all street -facing facades- shall be finished in the same materials. 2. All vinyl siding shall have a minimum wall thickness of 0.042". 3. Synthetic Stucco siding shall be finished in smooth, sand or level texture. Rough textures are not permitted. D. Roof Materials: Roofing material shall be dimensional architectural shingles or better with a minimum 30 -year warranty. E. . Porches and Stoops i. Front Porches: All front entry stoops and front porches shall be constructed with continuous masonry foundation wall or on 12" x 12" masonry, piers. Extended front porches shall be a minimum of five (5) feet deep. Space between piers under porches shall be enclosed with framed lattice panels. Handrails and railings shall be finished painted wood, vinyl rails or metal rail systems with 16-929 ` 06/28/17 vertical pickets or swan balusters. Pickets shall be supported on top and bottom rails that span between columns. F. Garage Details. Front loaded and corner side loaded garages shall use an upgraded garage door. An upgraded garage door is any door with a minimum of two (2) enhanced features. Enhanced features shall include windows, raised panels, decorative panels, arches, hinge straps or other, architectural features on the exterior that enhance the entry (i.e. decorative lintels, shed roof overhangs, arches, columns, keystones, eyebrows, etc.)- Flat panel garage doors are prohibited. G. Heating, Ventilation and Air Conditioning .(HVAC) Units and Whole House Generators. Units shall initially be screened from view of public roads by landscaping or low maintenance material, as approved by the Planning Department. (P and BI) 4. Standards Applicable to Single Family A uses. A. Front Yard Tree: One (1) tree per lot shall be planted or retained. A tree shall be planted or retained on both street frontages on corner lots. The front yard tree shall be a large deciduous tree and have a minimum caliper of 2.5 inches. Native trees shall be permitted to have a minimum caliper of 2 inches. (P) Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 17SN0800 In Matoaca Magisterial District, VA Paint Dist Co. Inc. requests conditional use to permit a commercial kennel and amendment of zoning district map in a Neighborhood Business (C-2) District on 0.8 acre known as 13615 Hull Street Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Neighborhood Business use. Tax ID 728-673- 8137 and 8740. Mr. Turner presented a summary of Case 17SN0800 and stated both the Planning Commission and staff recommended approval, subject to the conditions. Mr. Robert Mathis accepted the conditions. He stated he believes the conditions proffered are reasonable under state law. Ms. Jaeckle called for public comment. There being no one to address the issue, the public hearing was closed. On motion of Mr. Elswick, seconded by Ms. Haley, the Board approved Case 17SN0800, subject to the following conditions: 16-930 06/28/17 1. Use. The Conditional Use approval shall be granted to and for Dogtopia, exclusively, and shall not be transferable or run with the land. (P) 2. Use Limitations. Keeping of animals shall be entirely within the enclosed building. No outdoor run areas shall be -constructed to accommodate this use. (P) 3. Waste Storage and Disposal. The areas associated with the keeping of the animals shall be cleaned and made free of waste daily so as to eliminate odors and .the proliferation of insects. All solid animal waste shall be collected daily and stored in plastic -containers with lids. Such container(s) shall be legally disposed of offsite at least once each month.- (P) Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 17SN0776 In Midlothian Magisterial District, East West-Hallsley, L.L.C. requests amendment of zoning approval (Cases 03SN0124 and 15SN0660) to amend cash proffers and amendment of zoning district map in a Residential (R-15) District on 145.9 acres located within the Hallsley Subdivision, along Binley Road, Mount Hermon Road, Muswell Court, Hannington Drive, and Mews, Massey Hope Street, Ascot Hill Terrace, Mitchells Mill Drive, and Court, Old Castle Road, Webster Crescent Lane, Saville Chase Place, Turn, and Way, Montcroft Way, Keaton Chase Lane, Cheverton Court, and Lane, Brightwalton Court, Drumone Road, Tulip Hill Drive, Fleetwood Court, and Road, .Garston Lane, Fawley Court, and Road, Showning Lane and Farnborough Drive. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential I use (maximum of 2.0 dwellings per acre). Tax IDs 708-696-9203, 9414 and 9524; 708-697-2334, 7781, 8891, 9513 and 9599; 708-698-0314, 0426, 1035, 1644, 2353, 2920, 3129, 3358, 3638, 4359, 5192, 5461, 7261, 7595, 8013, 8424, 8533, 8643 and 9563.; 708-699--3540, 3931, 4222, 4712, 5102, 5642, 6033, 6424, 6815, 7205, 8803 and 9801; 709-695-1693, 2875, 3363, 3487, 3998, 4454, 5449, 5488, 5577, 6738, 6771, 7086, 7938, 8069 ,8359 and 8383; 709- 696-0035, 0275, 0645, 1354, 2006, 2115, 2324, 2360, 2832, 3538, 3563, 4210, 4322, 4568, 4947, 5638, 5666, 5705, 6127, 6217, 7305, 8504 and 9827; 709-697-0510, 2501 and 5718; 709- 698-0008, 0518, 0728, 0738, 5980, 9179 and 9853; 710-695- 0174, 0236, 0889, 2342, 3481, 3692, 4742, 5794, 7899, 8416, 8736, 8846,, 9109, 9885 and 9996; 710-696-0801, 1187, 1596, 3802, 4073, 4215, 445,4 5903, 6113, 7429, 7946, 8326 and 8843; 71'0-697-0939 and 1406; 71'0-698-0770, 2167, 4843, 5353, 6745 and 8869; 711-695-0115, 0235, 0345, 1174 „ 2935 3055 and 4083; 711-696-0835, 1417 and 3915;-711-697-9618; 712-695- 0532; 0572, 0846, 1261, 1490, 3014, 3254, 3292, 5339, 5775, 6548, 7688,7857 and 9267; 712-696-0731, 1289, 1938, 2313, 3141, 341-9, 3765, 4144, 4321, 5350, 5420, 5737, 6358, 6403, 6495, 6621, 6676, 7557, 7943, 8223, 8473, 9051, 9304 and 9369; 712-697-4211 and 7964; 713-695-1176, 3186 and 4795; 713-696-0133, 0162, 0893, 0941, 1649, 1883, 1917, 2355, 2924, 3463, 3932, 4938 and 6307; and 713-697- 0721. 16-931 06/28/17 Mr. Turner presented a summary of Case 17SNO776 and stated both the Planning Commission and staff recommended approval and acceptance of the proffered conditions. Mr. Andy Scherzer, representing the applicant, accepted the recommendation. He stated he believes the conditions proffered are reasonable under state law. Ms. Jaeckle called for public comment. There being no one to address the issue, the.public hearing was closed. Ms. Haley made a motion, seconded by Mr. Elswick, for the Board to approve Case 17SNO776 and accept the proffered conditions. Ms. Jaeckle stressed the importance of encouraging and incorporating pocket playgrounds into the design of future large developments, similar to the proposal. Ms. Jaeckle then called for a vote on Ms. Haley's motion, seconded by Mr. Elswick, for the Board to approve Case 17SNO776 and accept the following proffered conditions: With the approval of this request, Proffered Condition 9 of Case 03SNO124 and Proffered Condition 5 of- Case 15SNO660 shall be amended as outlined below. All other conditions of Case 03SNO124 and Case 15SNO660 shall remain in force and effect. 1. Cash Proffers. For each dwelling unit, the applicant, sub- divider, or assignee(s) shall pay $9,400 to the County of Chesterfield for road improvements within the service district for the property. Each payment shall be made prior to the issuance of a.building permit for a dwelling, unit unless state law modifies the timing of the payment. Should Chesterfield County impose impact fees at any time during the life of the development that are applicable to the property, the amount paid in cash proffers shall be in lieu of or credited toward, but not be in addition to, any impact fees, in a manner determined by the County. (B & M). The Applicant hereby offers the following proffers for parcels, excluding those shown in Exhibit A: 2. Architectural/Design Elements a. Driveways: All private driveways serving residential uses shall be hardscape with stained brushed concrete, aggregate, stamped concrete or -pavers. b. Landscaping and Yards. i. Supplemental Trees: Three (3) yard trees shall be planted or retained in the front yard of each dwelling with a minimum diameter of 2.5 inches measured at breast height (4'10" above the ground) . 16-932 06/28/17 ii. Front Yards & Side Yards: Except for the foundation planting bed, all front and side yards shall be sodded and irrigated. iii. Front Foundation Planting Beds: Foundation planting is required along the entire front facade of all dwelling units, and shall extend along all sides facing a street. Foundation planting beds shall be a minimum of 4' wide from the unit foundation. Planting beds shall include medium shrubs spaced a maximum of four (4) feet apart. Unit corners shall be visually softened with vertical accent shrubs (4'-51) or small evergreen trees (6'-81) at the time of planting. C. Architectural and Materials. i. Style and Form: The architectural styles shall be interpretations of traditional Richmond architecture, using forms and elements compatible with those in Hallsley subdivision such as Georgian, Classical Revival Colonial, Greek Revival, Queen Anne, Tudor, and Craftsman Styles. ii. Repetition: Dwelling with the same elevations may not be located adjacent to, directly across from, or diagonally across from each other on the same street,. This requirement does not apply to units on different streets backing up to each other. iii. Exterior Facades: Acceptable siding materials include brick, stone, masonry, stucco synthetic stucco (E.I.F.S.), and approved horizontal lap siding or architectural shingles. Horizontal lap siding may be manufactured from cement fiber board. Vinyl material is not permitted except in soffit and eave Ilocations. Additional siding requirements: 1. Where a dwelling borders more than one street, all street -facing facades shall be finished in the same materials. 2. Cementitious is permitted in traditional wide reveal styles only, unless otherwise approved_ by the Architectural Board of special design conditions. d. Roof Material: Roofing material shall be dimensional architectural shingles or better with a minimum 30 -year warranty. e. Porches, Stoops and Decks. i. Front Porches: All front entry stoops and front porches shall be constructed with continuous masonry foundation wall or on 12"x12" masonry piers. Extended front porches shall be a minimum of six (6) feet deep. Space 16-933 06/28/17 between piers under porches shall be enclosed with framed lattice panels. Handrails and railings shall be finished painted wood or metal railing with vertical pickets or swan balusters. Pickets shall be supported on top and bottom rails that span between columns. ii. Front Porch Flooring: Porch flooring may be concrete, exposed aggregate concrete, or, a finished paving material such as stone, tile or brick, finished (stained dark) wood, or properly trimmed composite decking boards. Unfinished treated wood decking is not acceptable. All front steps shall be masonry or stained/painted wood. iii. Rear Porches/Screen Porches: All rear porches if screen and/or covered shall be constructed with masonry piers to match either the foundation or facade material and can be constructed with typical wood piers. (P) The Applicant hereby offers the following proffers for all parcels: 3. Front Walks: A minimum of a three (3) foot concrete front walk shall be provided to the front entrance of each dwelling unit, to connect to drives, sidewalks or street. 4. Garages. a. Front loaded attached garages shall be permitted to extend as far forward from the front line of the main dwelling as the front line of the front porch provided that the rooflines of the porch and garage are contiguous. Where the rooflines are not contiguous, garages shall be permitted to project a maximum of two (2) feet forward of the front line of the main dwelling. b. Front loaded and corner side loaded garages shall use an upgraded garage' door. An upgraded garage door is any door with a minimum of two (2) enhanced features. Enhanced features shall include windows, raised panels, decorative panels, arches, hinge straps or other architectural features on the exterior that enhance the entry (i.e. decorative lintels, shed roof overhangs, arches, columns, keystones, eyebrows, etc.) Flat panel garage doors are prohibited. (P) 5. Heating, Ventilation and Air Conditioning (HVAC) Units and Whole House Generators. Units shall initially be screened from view of public roads by landscaping . or low maintenance material, as approved by the Planning Department. (P) Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 16-934 06/28/17 17SN0797 (AMENDED) In Bermuda Magisterial District, NVR Inc/Ryan Homes and Wilton Family Investments, LLC request amendment of zoning approval (Case 05SN0164) to amend cash proffers and amendment of zoning district map in a Townhouse Residential (R-TH) District on 111.6 acres located within the Iron Mill Subdivision, along Iron River Drive, Weatherby Drive, Claimont Mill Drive, and Berkley Mill Drive. .Density will be controlled by zoning conditions or ordinance standards. The Chester Plan suggests the property is appropriate for Residential use (2.5 dwellings per acre or less) and Office/Residential Mixed use. Tax IDs 783-654-9338; 784- 653- 3694;-784-654-5053, 5979, 6781, 6884, 6886, 6988, 7091, 8765, 9199 and 9698; 784 -655 -8701 -and 9604. Mr. Turner presented a summary of Case 17SN0797 and -stated both the Planning Commission and staff recommended approval and acceptance of the proffered conditions. He noted the Board would need to unanimously suspend its rules to consider the withdrawal of five lots and the additional proffered condition. Mr. Brennen Keene, representing the applicant, accepted the recommendation. He stated he believes the conditions proffered are reasonable under state law. Ms. Jaeckle called for public comment. There being no one to address the issue, the public hearing was closed-. Ms. Jaeckle made a motion, seconded by Mr. Winslow, for the Board to suspend its rules to allow for consideration of the withdrawal of five lots and the additional proffered condition and, approve Case 17SN0797 and accept the proffered conditions. Ms. Jaeckle noted staff made adjustments relative to the construction of the clubhouse and pool due to citizen concerns. Ms. Jaeckle called for a vote on her motion, seconded by Mr. Winslow, for the Board to suspend its rules to allow for consideration of the withdrawal of five lots and the additional proffered condition. And, further, the Board approved Case 17SN0797 and accepted the following proffered conditions: The Developer (the "Developer") in this zoning case, pursuant to Section 15.2-2298 of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, for itself and it_s successors or assigns, proffers- that the rezoning and development of the property known as Chesterfield County Tax IDs 783-654-9338, 784-653-3694, 784- 654-5053, 784-654-5979, 784-654-6781, 784-654-6884, 784-654- 6886, 784-654-6988, 784.-654-7091, 784-654-8765, 784-654-9199, 784-654-9698, 784-655-8701, and 784-655-9604 ("the Property") under consideration will be used according to the 'following proffer(s) if, and only if, the request submitted herewith is granted .with only those conditions agreed to by the Developer. In the event this request is denied or approved with conditions not agreed to by the Developer, the proffer shall immediately be null and void and of no further force or effect. 16-935 06/28/17 Amend Proffer 25 from case 05SN0164 to read: 1. Road Cash Proffer. The Transportation Improvements identified in Proffered Conditions 23.d. of case 05SN0164 have an estimated cumulative value of $1,340,909. That value applies towards the County of Chesterfield cash proffer for road improvements located within the service district for the Property. The cash proffer payment for each dwelling unit is as follows: $5,922 for a townhouse and $4,324 for senior housing ( detached) ( the "Road Cash Proffer Payment") Once the payments for any constructed dwelling units exceed a cumulative total of $1,340,909, the Developer shall begin making the Road Cash Proffer Payment for each additional unit thereafter. Each such payment shall be made prior to the issuance. of a building permit for a dwelling unit, unless state law modifies the timing of the payment. (B & M) The Developer hereby offers the following Proffer to read: 2. Additional Lot and Buildinq Standards. a. The front, side, and rear yards of the townhouse lots in Landbays 2 and 3 shall be sodded and irrigated b. The front and side yards of the single family lots -in Landbay 1 shall be sodded and irrigated. C. Hardscaped front walks a minimum of three (3) feet wide shall be provided to each dwelling unit to connect to driveways, sidewalks, or streets. d. Roofing material for all townhouse units shall be dimensional architectural shingles or better with a minimum 30 -year warranty. e. In Landbay 1, dwellings with the same elevations or initially constructed with the same facade color scheme may not be located adjacent to or directly across from each other on the same street. This requirement does not apply to units on different streets backing up to each other. f. Heating, ventilation, and air conditioning (HVAC) units and whole house generators shall be initially screened from view of public roads by landscaping or low maintenance material, as approved by the Planning Department. g. Decorative, pedestrian -scaled, lamp posts in Landbays 2 and 3 shall be provided as follows: i. At least one (1) lamp post, maintained by the homeowners association, shall be provided for each townhouse group. iii. At least one (1) lamp post, maintained by the homeowners association, shall be provided at each road intersection. 16-936 06/28/17 h. Exterior building lighting for townhouse in Landbays 2 and 3 shall be provided as follows: i. At least one (1) porch light shall be provided for townhouses without garages. ii. At least two (2) lights on either side of the garage doors shall be provided for, townhouses with garages. i. At least two (2) lights on either side of the garage doors shall be provided for single family lots in Landbay 1. (P) The Developer hereby offers the following Proffer to read: 3. Clubhouse and Swimming Pool. The following requirements are in addition to those requirements of the proffered condition in case 09SN0255: a. Timing for clubhouse construction shall be as follows: i. Within sixty (60) days of the zoning approval, the clubhouse construction shall commence. ii. Completion for occupancy shall occur no later than February 1, 2018, or as specified the proffered condition in case 09SN0255 (i.e.: recordation of the 90th lot), whichever occurs first. b. The swimming pools shall be substantially complete no later than May 26, 2018, or as specified the proffered condition in case 09SN0255 (i.e.: recordation of the 90th lot), whichever occurs first. (P) _ Ayes: Jaeckle, Nays: None. Absent: Holland. 17SN0779 Haley, Winslow and Elswick. In Midlothian Magisterial District, Cleveland Taylor requests conditional use to permit a group care facility and amendment of zoning -district map in a Residential (R-15) District on 0.6 acre known as. 114 Fairwood Drive. Density will be controlled by zoning conditions or ordinance_ standards. The Eastern Midlothian Plan suggests the property is appropriate for Residential use (2.51 to 4.0 dwelling units per acre). Tax ID 758-706-1145. Ms. Amy Somerville presented a summary of Case 17SN0779 and stated the proposed conditional use to permit a group care facility know as H.,O.P.E House, Inc. with a maximum of four adolescent young men who receive full-time care is proposed. She further stated it is anticipated that three full-time employees who provide 24-hour care and supervision, and part- time employees who provide mainly off-site supervision are needed. She stated both the Planning Commission and staff recommended approval, subject to the conditions. She noted there was both opposition and support of the proposal. Mr. Cleveland Taylor accepted the conditions. 16-937 06/28/17 Ms. Jaeckle called for public comment. Rabbi Patrick Boiler, resident of Bon Air Hills, voiced his support of the operation and what the program offers. He stated the program accepts and cares for adolescent males who have been placed in custody due to neglect and/or abuse. He urged the Board to approve the request. Ms. Nancy Ford, resident of Bon Air Hills, expressed her concerns relative to the request. She noted 40 code violations against H.O.P.E House, Inc. relative to business operation, physical environment and residential needs. She urged the Board to deny the conditional use permit. Mr. Frank Adams, resident of Bon Air Hills, expressed his concerns relative community safety of H.O.P.E residents and the Bon Air Hill neighborhood. He noted numerous police calls/presence and the delay in removal of a youth resulting in limited control of that individual. He urged the Board to deny the request. Mr. Bruce Fadden, resident of Bon Air Hills, expressed his concerns relative to the lack of attractiveness of the property, lack of integration of youth into the neighborhood and impacts on property values and attracting young families to the neighborhood. He urged the Board to deny the conditional use permit. Ms. Sandra Jennings, resident of Bon Air Hills, expressed her concerns relative to the request. She noted impacts on community safety, property values and the introduction of businesses into the neighborhood. She urged the Board to deny the conditional use. Mr. Freddy Boisseau voiced his approval of the request. He stressed the importance of welcoming the troubled youth into the community and supporting the operation of the program. Ms. Besa Gjeloshi voiced her support of the operation and stated the program provides care for youth while preparing them for transition into an appropriate home and offering them a chance to succeed in a stable environment. She urged the Board to approve the request. Ms-. Theresa Beddoes expressed concerns relative to the period of residency for the youth. Ms. Susan Robinson, -resident of Bon Air Hills, stated the neighborhood is not a suitable, place for a children's residential facility. She noted she supports the philosophy of the operation but not in a neighborhood environment. There being no one else to address the issue, the public hearing was closed. Mr. Taylor stated the majority of police calls were based upon one chronic runaway attempting to return home. He further stated the young men attend public schools, community functions and provide volunteer services for community organizations. He noted the youth cannot leave home without a staff member. 16-938 06/28/17 In response to Ms. Jaeckle's question, Mr. Taylor stated there is a shortage of foster care for teenagers. He noted the intent of the use to serve as a temporary residence for the youth until they are placed in an appropriate home. Ms. Haley noted the- circumstances of the one chronic runaway attempting to_ return home and stated state regulations require the facility to contact the police if a youth leaves unattended for more than 15 minutes. She -stated group homes are, needed to provide a safe and stable environment for abused and/or neglected children. She noted the applicant's efforts to bring the home into compliance after violations were issued. She stated children are placed in the temporary residence until they are returned to parents, or placed in foster care or permanent housing. She recommended approving the request with a one-year conditional use permit. - Ms. Haley then made a motion, seconded by Mr. Winslow, for the Board to approve Case 17SN0779 with a one-year conditional -use permit, subject to the conditions. Ms. Jaeckle stressed the importance of improving the exterior maintenance of the property and following the rules of the neighborhood. She concurred with Ms. Haley's request to impose.a.one-year conditional use permit. Mr. Elswick noted the one-year conditional use permit is reasonable and concurred with Board comments. Mr. Winslow stated there is a great need for group homes and balancing interest in the case warrants his approval. Ms. Jaeckle called for a vote on Ms. Haley's motion, seconded by Mr. Winslow,- for the Board to approve Case 17SN0779 with the following conditions: 1. Non -Transferable -- Ownership: This conditional use approval shall be granted to and for Cleveland Taylor, exclusively, and shall not be transferable nor run with the land. (P) 2. Group Care Facility Residents: This conditional use approval shall be limited to providing group care services to a maximum of four (4) adolescent youth who reside on the premises. (P) - 3. Expansion of Use: There shall be no exterior additions or alterations to the existing structure. to accommodate this use, except alterations to meet Americans with Disabilities Act (ADA), building code requirements, or regulatory requirements pertaining to the operation of a group care facility -and the residents receiving group care in the dwelling. (P) 4. Signage: There shall be no signs permitted to identify this use. (P) 5. Time Limitation: This conditional use approval shall be granted for a period not to exceed one (1) year from the date of approval. (P) 16-939 06/28/17 6. Employees: No more than three (3) full time employees shall be permitted to work on the premises during a 24- hour period, excluding part-time employees providing transportation services for residents. A maximum of ten (10) employees shall be permitted on the premises at one time for bi-monthly staff meetings. (P) Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 1&11_IVA3..1 In Dale Magisterial District, Patrice Lenor and Richard Allen Brunsky request an exception to Section 18-60 of the utility ordinance for connection to the public sewer system and amendment of zoning district map in a Residential (R-7) District on 1.1 acres located at 5543 Qualla Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (2.0 to 4.0 dwellings per acre). Tax ID 747-676-7726. Ms. Somerville presented a summary of Case 17SN0795 and stated the Planning Commission recommended approval because the exception accommodates one additional lot where mandatory utility connection is cost -prohibitive. She further stated staff recommended denial due to the failure to extend the public utility system to the subject property will adversely affect public utility -service to area properties that currently, use private septic should systems fail. She noted citizens spoke in opposition to the request. Ms. Patrice Brunsky stated she is requesting an exception to the use of the public wastewater system for the proposed, dwelling. She further stated she contacted property owners between the property proposed to be subdivided and the existing public wastewater system to see if there was any interest, or need,. for public wastewater service via the establishment of an assessment district. She noted there was none. Ms. Jaeckle called for public.comment. Mr. Robert Joyner expressed concerns relative to the appropriateness of septic given the neighboring properties, nearby creek and wet soil conditions. There being no one else to address the issue, the public hearing was closed. Ms. Jaeckle noted Mr. Holland's support of the case. In response alternative maintenance sewer would additional accommodate to Ms. Jaeckle's onsite septic and monitoring. run through the easements to go the properties tc questions, Ms. Somerville stated systems (AOSS) require more She further stated the existing right-of-way and would require over the subject property to the north. 16-940 06/28/17 In response to Mr. Winslow's question, Mr. Hayes stated the Utilities Department. does not support the exception to the connection because a viable option has been identified to extend the wastewater line to serve the property by gravity with no topographic or underground utility conflicts or capacity limitations. He further stated connecting to_ the existing sewer is a viable option to provide public sewer to the subject - and surrounding properties. He stated if approved; wastewater easements should be provided to facilitate future utility extensions. In response to Ms. Jaeckle's questions, Mr. Hayes stated if the Board were to approve the request the subject property would have to provide easements to accommodate the future extension. He further stated the property owner would entail the expense to extend the utility line. In response to Mr. Winslow's questions, Mr. Hayes stated alternative onsite septic systems are handled through the Health Department. He further stated he believes alternative onsite septic systems are good systems; however, they often require more maintenance and monitoring than conventional systems. He stated he believes the system will be designed adequately for the property. Mr. Elswick and Ms. Haley expressed concerns relative to the cost of extending the wastewater connection. Ms. Jaeckle expressed concerns relative to the owners' property rights. She indicated her comfort with the use of the alternative onsite septic system in lieu of a traditional septic system. Ms. Jaeckle then made a motion, seconded by Ms. Haley, for the Board to approve Case 17SN0795, subject to the following condition: Utility Easements. Any construction plan, final plat building permit for the subject parcel shall provide dedicate public easements in locations acceptable to Utilities Department to accommodate the future extension the public wastewater system. Such easements shall dedicated prior to plan approval or in conjunction with final plat. (U) Aye's: Jaeckle, Haley and Elswick. Nays: Winslow. Absent: Holland. 17. PUBLIC HEARINGS or and the of be the 17.A. TO CONSIDER THE FY2018-FY2023 SECONDARY ROAD SIX-YEAR IMPROVEMENT PLAN AND FY2018 SECONDARY ROAD IMPROVEMENT BUDGET Mr. Smith stated this date and time has. been advertised for the Board to consider the FY2018-FY2023 Secondary Road Six - Year Improvement Plan and FY2018 Secondary Road Improvement Budget. He further stated the state statute requires the Board of Supervisors to update, every two years, jointly with the Virginia Department of Transportation (VDOT), a, six-year plan identifying improvements that are anticipated to be made to -the secondary road system in the county. He stated the 16-941 06/28/17 recommended FY2018-FY2023 Secondary Road Six -Year Plan (the Plan) has been developed by VDOT and staff based on projected revenues of approximately $1.16 million per year, which includes approximately $22,000 per year specifically for hard surfacing unpaved roads. He noted no local funds are included in the plan. Ms. Jaeckle called for public comment. Ms. Kristen Price, Bermuda District resident, urged the Board to include Quay Street in the plan as a rural addition project. She expressed concerns relative to safety and potholes in the road. Ms. Michelle Burley, Bermuda District resident, urged the Board to include Quay Street in the plan as a rural addition project. She stressed the importance of beautification and revitalization of the area. There being no one else to address the issue, the public hearing was,closed. Ms. Jaeckle stated Quay Street is a perfect rural addition candidate for road improvements. She expressed appreciation to the citizens who requested those improvements. Mr. Smith noted there is prior money left over in the plan to complete the project in the fall of this year. Mr. Elswick expressed his appreciation to Mr. Smith for recognizing the need for upgrades to Quay .Street. He also welcomed Mr. Kevin Reichert, the new residency administrator for VDOT, and thanked him for his responsiveness addressing citizen issues and concerns. Mr. Reichert thanked the Board for the warm welcome. Ms. Jaeckle made a motion, seconded by Mr. Winslow, for the Board to adopt the following resolution approving the FY2018 - FY2023 Secondary Road Six -Year Improvement Plan: WHEREAS, the Chesterfield County Board of Supervisors and the Virginia Department of Transportation (VDOT) have conducted a public hearing on the FY2018 through FY2023 Secondary Road Six -Year Improvement Plan; and WHEREAS, the Board concurs with the proposed projects identified in the Plan. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors approves the FY2018 through FY2023 Six -Year Secondary Road Improvement Plan as presented by VDOT. And, further, the Board adopted the following resolution approving the FY2018 Secondary Road Improvement Budget: WHEREAS, the Virginia Department of Transportation (VDOT) has submitted its proposed FY2018 Secondary Road Improvement Budget to the county; and WHEREAS, the Budget represents the implementation of the first year of the FY2018 through FY2023 Six -Year Secondary Road Improvement Plan adopted by the Board. 16-942 06/28/17 NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors approves the FY2018 Secondary Road Improvement Budget as presented by VDOT. And, further, the Board adopted the following resolution requesting VDOT to improve Quay Street and add it to the VDOT secondary, system of roads: WHEREAS, Quay Street described below was established prior to July 1, 1992, has provided continuous public service since its establishment, and is now deemed to provide sufficient public service to warrant its addition as part of the secondary system of .state highways, NOW, THEREFORE, BE IT RESOLVED, this Board requests Quay Street be added to the secondary system of state highways, pursuant to §33.2-335, Code of Virginia 'and the Rural Addition Policy of the Virginia Department of Transportation: Name of Street: Quay Street From: 0.07 mile south of Lee Street (Route 1504) To: Womack Road (Route 1521) Length: 0.10 mile Guaranteed Right -of -Way Width: 40 feet Plat Recorded Date: August 12, 1904 Deed Book: 107 Page: 418 BE IT FURTHER RESOLVED, this Board guarantees a clear and -unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, this Board requests the Virginia Department of Transportation to improve the street to prescribed minimum' standards, pursuant to the rural addition policy of the Commonwealth'Transportation Board. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Administrator of the Virginia Department of Transportation. And, further, the Board adopted the following resolution designating Scottwood Road as a Rural Rustic Road: WHEREAS, Section 33.2-332 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic.Road; and WHEREAS, any such road must be located in a low-density development area and have no more than 1,500 vehicles per day; and WHEREAS-, the Board of Supervisors of Chesterfield County, Virginia ("Board") desires to consider whether Scottwood Road (Route 670), From: Old Hundred Road (Route 652) To: 0.48 mile' west of Old Hundred Road. (Route 652) should be -designated a Rural Rustic Road; and .WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board's six-year plan for improvements to the secondary system of state highways. 16-943 06/28/17 NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of Transportation concur with this designation. BE IT FURTHER RESOLVED, the Board requests that _this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right-of-way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. BE IT FURTHER RESOLVED, that a certified copy of this resolution be. forwarded to the Virginia Department of Transportation Residency Administrator. Ayes: Jaeckle, Haley and Elswick. Nays: Winslow Absent: Holland. 17.B. TO CONSIDER THE CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POWER COMPANY FOR A NEW SERVICE ON SIMMONS TRAIL LANE Mr. Harmon stated this date and time has been advertised for the Board to consider the conveyance of an easement to Virginia Electric and Power Company for a new service on Simmons Trail Lane. Ms. Jaeckle called for public comment. Mr. Chris Simmons urged the Board to approve the conveyance. There _being no one else to address the issue_, the public hearing was closed. On motion of Mr. Elswick, seconded by Mr. Winslow, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a variable width overhead easement for a new service for 21210 Simmons Trail Lane. Ayes: Jaeckle, Nays: Winslow Absent: Holland. Haley and Elswick. 17.C. TO CONSIDER THE EXERCISE OF EMINENT DOMAIN FOR THE ACQUISITION OF PERMANENT WATER EASEMENTS FOR THE BEULAH ELEMENTARY SCHOOL REPLACEMENT PROJECT Mr. Harmon stated this date and time has been advertised for the Board to consider the exercise of eminent domain for the acquisition of permanent water easements for the Beulah Elementary School Replacement Project. He further stated staff has made bonafide but ineffectual efforts to acquire permanent water easements for the Beulah Elementary School Replacement Project across certain properties along Beulah Road. In response to Mr. Elswick's question, Mr. Harmon stated the property owners have been nonresponsive. He noted a counteroffer was made for a free connection. 16-944 06/28/17 Ms. Jaeckle called for public comment. There being no one to address the issue, the public hearing was closed. On motion of Mr. Winslow, seconded by Ms. Haley, the Board authorized the County Attorney to proceed with eminent domain for the acquisition of permanent water easements for the Beulah Elementary School Replacement- Project, including the filing of certificates so construction may begin prior to eminent domain proceedings, for the following projects: Address: 5430 Beulah Road 5440 Beulah Road Ayes: Jaeckle, Haley and Elswick. Nays: Winslow Absent: Holland. Property Owner: Edward Vernard Yancey and Phyllis M. Yancey Phyllis M. Yancey and Melvin C. Moore 18. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS There were no remaining 'manufactured home permits or zoning requests at this time. 19. FIFTEEN=MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS Mr. Donald Wilms urged the Board to make employees of Chesterfield County Public Schools their top priority. Mr. Ron Hayes. expressed concerns relative to the county's Audit and Finance Committee's responsibility for oversight of internal control systems and audit processes relative to the School Board's SRP policy. Mr. Rodney Martin 'expressed concerns relative to numerous school -related actions and activities. Ms. Brenda Stewart expressed concerns relative to the county's Audit and Finance Committee's responsibility for oversight of internal -control systems and audit processes relative to the School Board's SRP policy. 6. CLOSED SESSION PURSUANT TO SECTION 2.2-3711(A)(1), CODE OF VIRGINIA, 1950, AS AMENDED, RELATING TO THE PERFORMANCE OF THE COUNTY ADMINISTRATOR On motion of Ms. Haley, seconded by Mr. Winslow, the Board went into closed session pursuant to Section 2.2-3711(A)(1), Code- of Virginia, 1950, as amended, relating to the performance of the County Administrator. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. On motion of Ms. Haley, seconded by Mr. Winslow, the Board adopted the following resolution: 16-945 06/28/17 WHEREAS, the Board of Supervisors has this day adjourned into Closed Session in accordance with a formal vote of the Board and in accordance with the provisions of the Virginia Freedom of Information Act; and WHEREAS, the Virginia Freedom of Information Act effective July 1, 1989 provides for certification that such Closed Session was conducted in conformity with law. NOW, THEREFORE BE IT RESOLVED,_the'Board of Supervisors does hereby certify that to the best of each member's knowledge, i) only public business matters lawfully exempted from open meeting requirements under the' Freedom of Information Act were discussed in Closed- Session to which this certification applies, and ii) only such business matters were identified in the motion by which the Closed Session was convened were heard, discussed or considered by the Board. No member dissents from this certification. Mr. Winslow: Aye. Mr. Elswick: Aye. Ms. Haley: Aye. Ms. Jaeckle: Aye. 20. ADJOURNMENT On motion of Ms. Haley, seconded by Mr. Winslow, the Board adjourned at 10:57 p.m. to July 26, 2017, at 3 p.m. for a work session in Room 502 at the County Administration Building. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. Jo�ph P. Casey �founty Administrator &dk9 60 A Dorothy A. Jaeckle Chairman 16-946 06/28/17