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07-08-1981 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE' ,,, July 8, 1981 SUBJECT: Work Session ITEM NUMBER: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Attached are the following reports to be discussed with the Board: 1. Request for Sewer Service for the Rose Tract 2. Request for Sewer Service for Pigeon Hill ATTACHMENTS: YES [] NO 13 SIGNATURE: ~~MIN~ISTRATOR 1. REQUEST FOR SEWER SERVICE FOR THE ROSE TRACT The County has been requested by the developers of the Rose Tract to allow them to connect to the Little Tomahawk Trunk Sewer and Pumping Station. This is a 500-acre tract which is adjacent to Brandermill and is served by the Little Tomahawk and the Big Tomahawk drainage areas. The County is obligated by a previous contract to build the Tomahawk Pumping Station large enough to serve Brandermill. Brander- mill can be served by pumping to the Nuttree Trunk Sewer without overloading the existing facilities. Any additional pumped flow, however, will use up the remaining capacity reserved for gravity flow in the undeveloped portion of the Nutree drainage basin. This pumping station is now being designed. Before design was started, the owners of the Powell property (Evergreen)and the Reynold's property (Charter Colony) were contacted to see if they would share in the cost of providing sewer service to the area. The owners of the Rose property were not contacted because it was thoughtthiswas part of the Powell property. Because of the very high cost of serving the entire area, the developers did not wish to participate. The options considered at the time were to extend the trunk sewer along the reservoir at a cost of $3,596,000 or to enlarge the Tomahawk Pumping Station in increments and pump to Nuttree Creek or to the Swift Creek Trunk below Route 360. The Nuttree Trunk Sewer would have to be paralleled in increments as the flow increased. The cost would depend on the amount of flow generated. The Tomahawk Pumping Station can also generate flow from the Big Tomahawk Creek and the upper Swift Creek drainage area. The developers of the Rose Tract are requesting that they be allowed to serve their property by making use of off-peak pumping at the Tomahawk Pumping Station, which involves storing the peak flow and pumping at an average rate over a period of time. This method of pumping has been proposed for other loca- tions a number of times, but has not yet been approved by the County or the State Health Department. Since the County has not had any experience with this type of pumping, we do not believe that the County's water supply is the proper place to try this concept. The estimated cost of this option is $198,000. An alternate to the off-peak pumping is to pump peak flow to the Nuttree Trunk at a point where some capacity is avail- able. The estimated cost for this option is $407,000. Another alternative is to pump to the Swift Creek Trunk at Route 360 at an estimated cost of $405,000. Every time another upstream parcel wants sewers, the same procedure as above would have to be followed, with the enlarge- ment of the pumping station, paralleling of force mains, enlarging of the receiving trunk sewers, etc. If the trunk sewers along the reservoir are ever to be installed, the force mains must be kept out of the trunk sewer easements. We recommend the County determine the future land use of the Little Tomahawk, Big Tomahawk and Swift Creek drainage areas and require that the developers get together to finance the neces- sary facilities before any additional property is developed. 7/s/81 - 2 - 2. REQUEST FOR SEWER SERVICE FOR PIGEON HILL The County has received a request from some of the owners of Brandermill for sewer service to be provided to the Pigeon Hill area, which is located across the reservoir from the area presently being developed. They state that it is critical for them to determine the availability of sewer service to consummate the purchase of this property. By a previous contract, the County guaranteed 6,284 connec- tions to Brandermill for the land they owned or had under option as of March 22, 1978. It was the County's understanding that the optioned property was the Powell property, now Evergreen, Smoketree and Queensmill, on Little Tomahawk Creek, Nuttree Creek and Falling Creek. The County Attorney has received a request to transfer the surplus connections from Brandermill to the new owners of the Pigeon Hill trust. The method by which the Pigeon Hill area will be served by sewer, if it is to be served, was a matter of considerable dis- cussion by the Board of Supervisors on previous occasions. It was discussed at the time the County required the easements for the trunk sewer along the reservoir and when the site for the Bright Hope Pumping Station was dedicated. During these discus- sions, Brandermill submitted a plan for a number of smaller pumping stations to serve their area only. This plan was rejected by the Board at that time. At the time we requested Brandermill to dedicate the property for the Bright Hope Pumping Station, this matter was again discus- sed. After much discussion, the size of the usable site was re- duced, and the maximum size pumping station that can be constructed on the site would handle 4.5 millon gallons average flow. This decision means that the trunk sewer along the reservoir would have to be constructed once the sewer demand reached this amount. The acreage tributary to this point is 17,800 acres, and at a developed density of 10 people per acre will require capacity of 17.8 MGD. The County's master plan proposed that the entire area to the south and west of the upper Swift Creek drainage area that is tributary to the reservoir be served by large trunk sewers and one low-head lift station. Brandermill is requesting that the County sell a revenue bond issue to finance a system that can be extended to serve the drainage area with repayment of the bonds being made from the sewer connection fees and part of the sewer service charges. As an alternate, the developer's position is that if the County does not help them finance the ultimate sized system by the sale of bonds, then they should be allowed to construct facilities needed to serve their property only. This would mean that sev- eral smaller pumping stations would be built along with smaller internal sewers. Ail of these facilities would have to be re- placed at a future date before additional property could be served. These facilities would entail higher operating costs and would have a higher probability of polluting the reservoir. We have reviewed Brandermill's proposal and feel that if the Pigeon Hill area is developed, it should be developed within the existing sewer ordinances. The ordinance provides for the developer to pay for the onsite sewerage facilities needed to serve his property. The facilities are to be sized by the County and, if larger facilities are required than needed by the developer, the cost of the increased size will be refunded through sewer connection fees. The report on sewer capacity requirements and the financial report clearly shows that the financing of the sewage treatment plants alone will be extremely difficult. Financing a Brandermill revenue bond issue will reduce the funds available for plant expansion financing. If Brandermill is allowed to develop by installing only the facilities needed to serve their property, it will mean that the facilities will have to be paralleled in the future as other property develops, or the upstream property cannot be developed using public sewer. Brandermill's proposal would also require additional sewage pumping stations along the reservoir which are more susceptible to pollution of the reservoir than are trunk sewers. If Brandermill chooses to develop the Pigeon Hill area, the Utilities Department feels the sewer system should be constructed so the County will not have to parallel any more sewer lines, and Brandermill should finance these improvements without the use of County revenue bonds. The cost to construct the facilities to serve Brandermill only, at 1.2 MGD, is estimated to be $1,622,000, constructed in two phases. The first phase would be constructed in 1983 for $1,322,000, and the second phase in 1988 for $300,000. - 2 - The cost to size the trunk sewers to serve the entire drainage area and to provide 2.5 MGD capacity in the pumping station for other development is estimated to be $3,307,000. The first phase would be constructed in 1983 for $1,889,000, and the second phase in 1988 for $1,418,000. The cost estimates for phase one and two are subject to some variations depending on the size pumping station and force mains actually installed. We would recommend that the first phase construction be financed by Brandermill to serve the drainage are~ and the County refund the developer, from connections only, the difference in cost of the facilities to serve the drainage area which is estimated to be $567,000 ($1,889,000 and $1,322,000). This will have the pumping station at a location that can be relieved in the future by a gravity system as proposed by the County's master plan. - 3 - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: July 8, 1981 ITEM NUMBER' 2. SUBJECT: Work Session on the Secondary Road Improvement Budget for FY81-82 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The FY81-82 secondary road improvement budget proposed by VDH&T was presented to the Boazd on May 27, 1981 (copy included in attachments). At the June 10, 1.981 public hearing, a work session with the Board was scheduled for this date. Preliminary information on revenue shazing projects was submitted to the Board on June 3 in a menmrandum. Staff proposes the following agenda to conclude discussion on these matters and provide additional discussion on the six-year plan. I. P~venue Sharing Projects (15 minutes) See Attachements A1 through ),_3. II. FY81-82 Secondary Road Improvenmnt Budget (20 minutes) See Attachn~nts BI through Bi0. III. Six Year Plan and Project Scheduling (25 minutes). PREPARED BY; ATTACHMENTS: YES ~ NO [] SIGNATURE' OUNTY ADMINISTRATOR BOARD OF SUPERVISORS HARRY G. DANIEL, CHAIRMAN DALE DISTRICT R.(3ARLAND DODD,VICE CHAIRMAN ~ERUU~A mSTmC~ C.L. BOOKMAN CLOVER HILL DI3TRICT JOAN GIRON E MIDLOTHiANDISTRICT E. MERLIN C~NEILL SR. MATOACA DISTRICT CHESTERFIELD COUNTY CHESTERFIELD ,VIRGINIA 2~8~2 COMMUNITY DEVELOPMENT (804) 74 8-1047/64:5-289a~ NICHOLAS M. MEISZER COUNTY ADMINISTRATOR MEMORANDUM TO: FROM: DATE: SUBJECT: County Administrator Board ~f Supervisors B. Muzzy, Director, Community Development July 1, 1981 VDH&T Work Session The FY81-82 secondary road improvement budget proposed by VDH&T was presented to the Board on May 27, 1981 (copy included in attachments). At the June 10 public hearing, a work session with the Board was scheduled for 11:00 a.m., July 8. Preliminary information on revenue sharing projects was submitted to the Board on June 3 in a memorandum. Staff proposes the following agenda to conclude discussion on these matters and provide additional discussion on the six-year plan: I. Revenue Sharing Projects(15 minutes) See Attachments A1 through A ~ . II. FY81-82 Secondary Road Improvement Budget (20 minutes) See Attachments Bi th=ough B~O. III. Six Year Plan and Project Scheduling (25 minutes) pb Attachments BOARD OF SUPERVISORS HARRY G. DANIEL, CHAIRMAN DALE DISTRICT R.GARLAND DODD,VlCE CHAIRMAN BI[RMU DA DISTRICT C.L.BOOKMAN CLOVER NILL DISTRICT JOAN GIRON E MIDLOTHIANDISTRICT E. MERLIN (~NEILL SR. MATOACA DISTRICT CHESTERFIELD COUNTY CHESTERFIELD ,VIRGINIA 2:58~2 COMMUNITY DEVELOPMENT (804) 74 8-1047/64~-289a~ NICHOLAS M. MEISZER COUNTY AOMINISTRATOR MEMORANDUM TO: FROM: DATE: SUBJECT: County Administrator Board of Supervisors Jeffrey B. Muzzy, Director, Community Development July 1, 1981 Revenue Sharing Project Allocation On June 3, 1981 a list of proposed revenue sharing projects was submitted to the Board after consultation with each Board member. We have received the preliminary cost estimates from the VDH&T reflected in the attached list of tentative revenue sharing projects. The attached list is based on allocating equal revenue sharing funds to each magisterial district, and the amount shown reflects $45,000 in County revenue sharing funds for each district matched by $45,000 in State funds. No projects are shown for Matoaca District because $45,000 in revenue sharing funds will be contributed to the Chesterfield Avenue project unmatched by State funds. Ail of the intersection projects and the Robious Road project will require right of way acquisition. VDH&T and County staff believe that right of way costs can be minimized through effective communication with the communities involved. Direct participation by each Board member will be quite helpful in dealing with the community and individual property owners. It may be possible to have Dakins Road and Adkins Road plant-mixed this summer if the Board adopts the attached resolution on July 8. Attachment July 1, 1981 TENTATIVE REVENUE SHARING PROJECTS (1) Beulah & Hopkins Roads Intersection (DALE) (2) Osborne and Wilton Roads Intersection (BERMUDA) (3) Plant Mix Dakins Road 0.84 miles from Courthouse to Adkins (CLOVER HILL) (4) Providence and Elkhardt Roads Intersection (CLOVER HILL) (5) Plant Mix Adkins Road 1.11 miles from Dakins Road north to Reams Road (CLOVER HILL) (6) Robious Road - Huguenot Road East - Clear trees and move ditches (MIDLOTHIAN) $ 90,000 90,000 29,400 21,750 38,850 90,000 WHEREAS, Section 33.1-75.1 of the Code of Virginia states that "the State Highway and Transportation Commission shall make an equivalent matching allocation of any county for designations by the governing body of up to fifteen percentum of funds received by it pursuant to 'The State and Local Fiscal Assistance Act of 1972', hereinafter referred to as 'revenue sharing funds'"; and WHEREAS, Chesterfield County's revenue sharing funds for Entitlement Period 12 amounts to $1,703,609, NOW, THEREFORE, BE IT RESOLVED That the Chesterfield County Board of Supervisors hereby designates from its revenue sharing funds, an amount of $180,000 in funds from the State Highway and Transportation Commission and to be accounted for in the FY81-82 budget year, and FURTHER, BE IT RESOLVED, That the County's contribution be apportioned in the following manner and matched by State funds $45,000 for reconstruction of the Beulah and Hopkins Roads intersection $45,000 for reconstruction of the Osborne and Wilton Roads intersection $14,700 for plant mix overlay of Dakins Road 0.84 miles from Courthouse Road to Adkins Road to be available to the VDH&T immediately $19,425 for plant mix overlay of Adkins Road 1.11 miles from Dakins Road to Reams Road to be available to the VDH&T immediately $10,875 for reconstruction of the Providence and Elkhardt Roads intersection $45,000 for clearing trees, adding shoulders and moving ditches on Robious Road from Huguenot Road to Woodmont Drive [4,'-~ '~RD OF SUPERVISORS HARRY G. DANIEL, CHAIRMAN UAl I~ DISTRICT fi. GARLAND DODD,VlCE CHAIRMAN BERMUDA DISTRICT C. L. BOOK MAN CLOVER HILL DISTRICT dOAN GIRONE MIDLOTHIAN DISTRICT E. MERLIN O~NEILL SR. MATOACA DISTRICT CHESTERFIELD COUNTY CHESTERFIELD,VIRGINIA 2:58:~2 COMMUNITY DEVELOPMENT (804) 748-1055/64:5-2894 NICHOLAS M. MEISZER COUNTY ADMINISTRATOR MEMORANDUM TO: FROM: DATE: SUBJECT: County Administrator _~B~,e~..a_~ o!f~ Supervisors J~~. Muzzy, Director, Community Development 1981/82 VDH&T Secondary Road Improvement Budget BACKGROUND The Board has before it the proposed VDH&T FY81-82 Secondary Road Improvement Budget. This memo provides an explanation of the particulars of the proposed budget and its relationship to overall road .improvements and funding realities. The total amount proposed is $1,050,003.40. This amounts to a 40% reduction of the current year's budget, which actually is only 77% of last year's original budget proposal. This reflects the overall decline in road funds available for construction. The following table compares road.improvement fund forecasts incorporated in the secondary six-year plan adopted by the Board of Supervisors in January, 1980,1allocations and current revenue forecasts, and the effect of inflation on allocations and current revenue forecasts. Six Year Plan* Actual & Current Adjusted to 12% Annual Inflation* FY80-S1 $ 2,077,660 $1,339,245 $1,195,755 FY81 -82 1,851,827 1,050,083 837,120 FY82-83 1,851,827 1,373,859 977,886 FY83-84 1 851,827 1,135,840 721,846 FY84-85 1,851,827 236,269 134,065 FY85-86 I ,851,827 0 0 $5,135,296 $11,336,795 $3,866,672 The purpose of this table is to show that although the six-year plan contains projects totalling $11,336,795, only $3,866,672 or 34% of the programmed funds will be available in the six-year period to implement the plan. '1980 Dollars 1 The Board adopts a Secondary Six-Year Plan every two years. The Board will be requested to review and adopt a new Six-Year Plan late this year. Memorandum County Administrator Board of Supervisors May 18, 1981 Page Two The proposed FY81-82 improvement budget includes the following categories of expenditures: (1) Budget items - This is the first list of projects in the budget on sheets 1 through 4, and numbered 5401 through 5416. These projects originate primarily from VDH&T maintenance district supervisors, but also include projects requested by the County. These are relatively low cost projects, constructed mainly by State forces, funded within a single budget y~ar, and usually do not involve right of way acquisition or extensive plan preparation. (2) County-wide items - The list on sheet 5 shows the activities in this budget category. Rural addition projects are programmed in this category. The other funds are expended on a demand responsive basis. (3) Numbered projects - The improvements shown on page 6 are relatively large-scale projects, in terms of cost, design requirement, etc. These projects are routinely funded over a number of years. If the funding forecasts on page 1 prove to be correct and funding for budget items and County-wide items continues at the proposed FY81-82 level, there will only be approximately $1,600,000 available for numbered projects after FY81-82. The submitted budget also lists pFiority index numbers proposed by the VDH&T and priorities proposed by County staff. The purpose of these numbers is to establish which projects will be deleted from the budget if revenues are less than forecast and budget cuts become necessary. RECOMMENDATION Staff makes the following recommendations: (1) Proceed with construction of Salem Church Road from Centralia (Route 145) to 1.1 mile north past Salem Church Elementary and Junior High Schools. Pay off right of way and utility relocation costs on the remaining section of Salem Church Road, but do not proceed with construction. (2) Proceed with Buford Road bridge project as proposed. If Board decides safety concerns do not warrant $400,000 expenditure, then allocate funds to pay off Salem Church Road project. (3) Allocate $30,000 to the Turner Road project which includes the Belmont Road intersection north to Walmsley Boulevard. Depending on Board action on Recommendation (2), $30,000 may be taken from Salem Church Road C-502 or Buford Road bridge project. This is the "missing link" in the road network accessing to the recently constructed Belmont Road and. Men~randum County Administrator Board of Supervisors May 18, 1981 Page Three (4) (5) (6) Chippenham Parkway interchange. This project has been in the Six-Year Plan for six years and has not progressed because of utility relocation and right of way difficulty. Include a resolution in the statement that the Turner Road project is the next major secondary road project to be constructed. Adopt budget with modification necessary based on recommendations (1), (2) and (3) with priorities as recommended by County staff. Upon conclusion of Toll Road Study, begin evaluation of County primary and secondary highway priorities based on a realistic appraisal of the construction of Powhite extension and Route 288. If Powhite extension and Route 288 are not to be constructed in the near future, the County must make some hard decisions on improvements to existing roads to move traffic through the County. For example, Courthouse Road may have to be improved and access limited to act as a lateral traffic carrier if Route 288 is not constructed. The evaluation should be based on needs (as influenced by the Powhite, Route 288 situation) and available funds. A Six-Year Plan should be adopted in the fall of 1981 that is based on realistic funding limits. Establish a formal program for joint County/VDH&T request of property owners to donate right of way for projects in new Six-Year Plan. pb CC: C. Frank Gee Resident Engineer VDH&T <: [lJ m 0 120 F~' 0 C~ C) C) 0 I-t rt I '"U ct 0 · 0 0 i~ h 0 C) A O~ ~' 0 ~ ~ ~ r~ d 0 t31 t~ ~ 0 ~ 0 ~. ~ · , ) U'l 0 0 0 F () o (~ ~ 0~ 0 i~ 'Ti 0 ~> ~ 0 --t (.0 0 ~r o ~t C~ ti' H, 0 ft 0 0 0 0 0 0 0 0 0 0 0 0 U~ .,~' C) .ix) C) k* I I~ C~ I I U[ 0 ~0 I U~ 0 0 I I U~ 0 r~' k~ ~ 0 0 0 ~0 0 Co CD ~4 0 --4 0 ~0 0 C) 0 I C~ 0 to to I 0 0 I ~ 0 I ~ 0 I-' I 0 ~o I I 0 Co 0 O~ C) O~ '-4 U) 0 0 C) 0 0 0 PROPOSED RESOI..IlTiON FOR FY81-82 REVENUE StL\RING PROJECTS WIIERI.PIS, Se(iL[oil 33.1.-75..[ of the Code o[ Virginia sLaLcs Ltl;iL "tim StaLe ll.[ghway and Transportatim~ CommissLon shall make an equivalent matching a,[location of any county for designations by tim governing body of up to fiftec;l percentum of funds received by it pursuant to 'The State and Local Fiscal Assistance Act of 1972', hereinafter referred to as 'revenue sharing funds'"; and WHEREAS, Chesterfield Com~ty's revenue sharing funds for EntitJ. cmcnt · Period 12 amounts to $1,703,609, NOW, TIIEREFOILE, BE IT RESOLVED That the Chesterfield County Board of Supervisors hereby designates' from its revenue sharing funds, an amount of $180,000 in funds from the State Highway and Transportation Conuni.ssion alrd to be accounted for in the FY81-82 budget year, and FURTI'fER, BE IT RESOLVED, That the County's contribution bc apportioned in the following manner and .matched by State funds $45,000 for reconstruction of the Beulah and tiopkins Mad.~;~ intersection $45,000 for reconstruction of the Osborne and Wilton Roads intersection $14,700 for plant mix overlay of 1)ak[ns Road 0.84 miJes from Courthouse t{oad to Adk/ns Road t~-"l;~-avai, lal~lc to the VDII&T inm~ediatcly $19,425 for l)J. ant mix overlay of Adkin,~; Road 1.. I1 mi Lcd; l~'o,n Daki. us Road to Reams Road to bc avai.L~[~f.l_e Lo thc VI)IIaT immediately $%0,875 for reconstruction of the Providence and Eikha~:dt Road_~ intersection ~5,000 for clearing trees, adding shoulders and moving ditches on Robious Road from lluguenot Road to Woodmon[ l)rivc PROPOSED RESOLUTION APPROVING FY81-82 SECONDARY ROADS IMPROVEMENT BUDGET WHEREAS, a public hearing on the FY81-82 secondary roads improvement budget was jointly held by the Chesterfield County Board of Supervisors on June 10, 1981, and WHEREAS, the proposed FY81-82 secondary road budget amount of $1,033,366 is insufficient to meet road needs in Chesterfield County but must be expended in an expedient manner to minimize inflationary effects, NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of SuPervisors hereby approves the proposed FY81-82 secondary roads improvement budget in the amount of $1,033,366, dated July 8, 1981, and FURTHER, BE IT RESOLVED that the Chesterfield County Board of Supervisors urges the Virginia Department of Highways and Transportation to proceed with all due haste to complete construction and tasks pre-, requisite to construction for all projects shown in the aforementioned budget. ~ 0 Z 0 Z 0 u~ >" C., rD u. ~..o ~.. .J 0 0 Lr3 0 0 bt3 0 0 ~ 6J ~ (d o ~ 4.J o o kD .,g O 0 ~, ~ 0 ~ ~ o ¢, o~ ~ o ~-I 4J o ~o ~ 0,42 ~ o o o o o o o o o o O 0 0 0 0 0 · ~ '~ ~ 0 ~ ~ 0 ~ r~ ~ H. ~ 0 ~ ~ ¢ ~ ~ top, ~ 0 ~. 0 ~ ~ ¢ ~ 0 Z 0 0 0 ~ 0 ~ O~ ~ ~ 0 ~ ~ 0 ~ F~ O ~~ ~ ~ ~ ~ o~ ~ o~ ~ o~ o ~ ~ o 0 ~ 0 0 m ~ 0 m ~ 0 I o o o o o o o 0 0 0 0 0 0 0 · 0 ¢ 0 0 0 0 m 0 Z 0 o ~: '-n 0 ~ LdO ~ 0 H. }4. ~ H 0 0 0 ~ ~ 0 0 ~ ~ 0 CD C' 5'~ I 0 0 0 0 0 VIRGINIA COOPERATIVE EXTENSION SERVICE July 8, 1981 The Extension Service is currently using trained volunteers to help meet the increasing public demand for information on horticulture. Eleven volunteers received 50 hours of intensive training by local Extension Agents and specialists from Virginia Tech. In return for this training they agreed to donate a minimum of 50 hours of volunteer service to the residents of Chesterfield County. Each MASTER GARDENER had to pass a comprehensive examination at the end of the course before being certified as a MASTER GARDENER. Since April 1, these eleven MASTER GARDENERS have donated over 200 hours and have handled 626 requests from county residents. Today we'd like to have the board recognize these dedicated volunteers as they are presented with their certification. CHESTERFIELD COUNTY MASTER GARDENERS Mrs. David Huff Mrs. Loran McGlynn Mrs. Marie Ruckart Mr. Gene Suttler Mr. Lloyd Love Mr. Doug Hensil Mrs. Jerry Williams Mrs. Elaine Leikhim Mr. A1 Weaver Mr. Gi! Marders Mr. Ellis Kuykendall Virginia Cooperative Extension Service programs, activities, and employment opportunities are available to ali people regardless of race, color, religion, sex, age, national origin, handicap, or political affiliation. An equal opportunity/affirmative action employer. An Educationa~ Service of the Virginia Polytechnic Institute and State University and Virginia State University, Virginia's Land-Grant Institutions, with U.S Department of Agriculture and Local Governments Coeperatmg. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: July 8, 1981 ITEM NUMBER: ?. SUBJECT: Presentation of Resolution and Plaque to Mr. Thaddeus T. Crump for Service on the Chesterfield County Planning Commission. COUNTY ADMINISTRATOR'S COMMENTS: Recommend Approval. SUMMARY OF INFORMATION Whereas, Thaddeus T. Crump was appointed to the Chesterfield County Planning Commission as the representative from Midlothian District on January 20, 1976; and Whereas, Mr. Crump did faithfully perform the duties and discharge the responsibilities incumbent upon a member of the Planning Commission; and Whereas, Mr. Crump's resignation was accepted by the Planning Commission effective June 30, 1981; and Whereas, Mr. Crump's five and one-half years of service to the citizens of Chesterfield County deserves special recognition. 'Now, Therefore, Be It Resolved that the Board of Supervisors of Chesterfield County hereby expresses its appreciation to Mr. Thaddeus T. Crump for his loyal and dedicated service to the citizens of Chesterfield County. And Be It Further Resolved that a plaque inscribed as follows be presented to Mr. Crump: THADDEUS T. CRUMP IN APPRECIATION FOR DEDICATED SERVICE ON THE CHESTERFIELD COUNTY PLANNING COMMISSION JANUARY 20, 1976 - J~E 30, 1981 ATTACHMENTS: YES [] NO [] cOUNT? ADMINISTRATOR RESOLUFION At a regular meeting of the Chesterfield County Planning Commission, held in the Board Room on June 23, 1981, the following action was taken: "On motion of Mr. , seconded by Mr. carried, the following resolution was adopted: , and unanimously WHEREAS, THADDEUS T. CRUMP was duly appointed to the Chesterfield County Planning Commission pursuant to Section 2-29 of the County Code by the Board of Supervisors on January 20, 1976; and WHEREAS, MR. CRUMP has faithfully performed the duties and discharged the responsibilities incumbent upon a member of the Plann.ing Commission; and WHEREAS, MR. CRUMP has provided leadership and invaluable time and effort to the County; and WHEREAS, MR. CRUMP tendered his resignation, effective June 31, 1981. NOW, THEREFORE, BE IT RESOLVED by the Chesterfield County Planning Commission this 23rd day of June, 1981, that THADDEUS T. CRUMP be and hereby is extended the gratitude of the Planning Commission on behalf of the citizens of Chesterfield County for his contributions of wisdom, talent and time to the affairs of the County during his tenure as Planning Commissioner. BE IT FURTHER RESOLVED that MR. CRUMP is wished the best in all his future endeavors." E1 bert M. Howard, Chairman H. Vernon Williams Lawrence R. Belcher Copy Teste: David E. Thomas Jeffrey B. Muzzy, Director Community Development, and Secretary, Planning Commission E. Merlin O'Neill, Sr. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: July 8, 1981 ITEM NUMBER:. 8.A. SUBJECT' Public Hearing to Consider an Ordinance Relating to Building Permit Fees, Subdivision Fees, Zoning Fees and Site Plan Fees. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: See Attached Ordinance. The Board of Supervisors adopted the 1981-82 Annual Financial Plan which incorporated an increase in various fees as part of the 1981-82 revenue estimate. The increases in those fees are outlined below' i Current Fees Proposed Fee Zoning Mobile Homes Conditional Use Special Exemptions Variances Subdivisions Site Plans 60,677 2 760 9 450 · 4 410 '6480 16 080 5 424 105 281 Difference 91,000 30,323 6,900 4,140 18,900 9,450 8,840 4,430 19,440 12,960 40,200 24,120 27,120 21,696 212,400 107,119 Building Inspection Fees 558,000 635,000 77,000 , PREPARED ATTACHMENTS: YES ,~ NO E3 SIGNATURE: .... ~O~~~"~D~I NI STRATOR CHESTERFIELD COUNTY CHESTERFIELD, VIRGINIA 2~852 MEMO TO FROM DATE SUBdECT hard L. Hedrick, Acting County Administrator B. Muzzy, Director, Community Development July 1, 1981 Public Hearing - Building and Zoning Fee Revisions We have been contacted by Mr. Bob Schrum who represents the Richmond Homebuilders Association with a request for the Board not to adopt the proposed fee schedule at the scheduled hearing on July 8. Mr. Schrum stated they would like additional time to consider the effects of said revisions and stated they would have comments submitted to us prior to the Board's next meeting (July 22). pb AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING SECTIONS 6-4, 18-11, 21-9, 21-77 RELATING TO BUILDING PERMIT FEES, SUBDIVISION FEES, ZONING FEES AND SITE PLAN FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: 1. That Section 6-4 of the Code of the County of Chesterfield is amended and reenacted as follows: Sec. 6-4. Permit fees. (a). Generally. Unless otherwise excepted, no permit to begin work for new construction, alteration, removal, demolition or other building operation for construction required by the several provisions of the Virginia Uniform Statewide Building Code shall be issued until the fees prescribed in this section shall have been paid. No amendment to a permit necessitating an additional fee because of an increase in the estimated cost of the work involved shall be approved until the additional fee has been paid. All such permits shall be issued by the building official on forms approved and~ furnished by his office. The fees for permits shall be based upon the project cost in accordance with the following schedule: (1) Building: Se Baeh-a~eaa½-~he~saa~,. ............. Residential Building finished area ................. $1.00 per 20 square feet, 1700 square feet minimum unfinished area ............... $1.00 per 30 square feet accessory building min. fee ......... 10.00 b. Demolition ........................... 10.00 c. Moving or relocating buildings ........ 10.00 de Commercial Building Structure, excluding signs; two thousand dollars or less .................... 10.00 Each additional thousand ............. 3.00 Mobile home, including buildings, electrical and plumbing ............ 25.00 fe Signs Sign permit, two thousand dollars or less ........... 10.00 Each additional thousand ............. 3.00 (2) Mechanical: Se When the cost of labor and material (applicant's cost) involved in install- ation, repair alteration, replacement and/or is: $0-3000'''-~ 0 ' ..... ].].]]...]..] 10.00 $301 ............ 15.00 $501-1,000 ................. 20.00' $1,001-2,000 ............... 25.00 $2,001-3,000 ............... 30.~0 $3,001-4,000 ............... 35.00 $4,001-5,000 ............... 40.00 Over $5,001 .......... 40.00 ~6~ ~3[66 ~gr eac~ additional $1,000 or fraction thereof Maximum permit fee ...... 1,500.00 bv---Rep½aeeme~-e~-e~-e~-~as-~an~m Rep~aeeme~%-e~-he~-wa~e~-hea~e~-=~=vv~-~9 (3) Plumbing: · for each plum i shall. include the installation, alteration, replacement, and/or repair of any one or ali of the following: Water service piping; building sewer (including connection to th~ County water system); water distribution piping; building sewer (including connection to the County sewer s~stem); drain waste, and vent piping; gas pipzng; private or public wells, pumps; storm drains; traps & fixtures. When the cost of labor and material (applicant's cost) involved in install- ation, repair alteration, replacement and/or is: $0-300 ............. 10 00 $301-50~ ]~'~ i ~ .. 15~00 $50~-=-[:006'' ::'.: .. . 20 O0 '¢770Ol-275o~':': . .......... 25 O0 $2,001-3,000 ............... 30.00 $3,001-4,000 ............... 35.00 $4,001-5,000 ............... 40.00 Over $5,001 .......... 40.00 ~ $3.~6'fo~ ~ach'addi~-{6~l $1,000 or fraction thereof Maximum permit fee ...... 1,500.00 Wa%e~7-sewe~-a~g-sep~e-~a~k ee~ee%~e~s-v ....................... .~8~8 eo Active Solar System When the cost of labor and material (applicant's cost) involved in install- ation, alteration, replacement and/or repair is: $0-300 ..... ; ............... 10.00 $301-500 ................... 15.00 $501-1,000 ................. 20.00 $1,001-2,000 ............... 25.00 $2,001-3,000 ............... 30.00 $3,001-4,000 ............... 35.00 $4,001-5,000 ............... 40.00 Over $5,001 ................ 40~00 plus $3.00 for each additional $1,000 or fraction thereof Maximum permit fee ...... 1,500.00 (4) f. Septic tank permit .................... 25.00 Electrical: Se Bas~e-e½ee~ea~?-eae-%he~saad Eaeh-a~o~a~-~he~sa~ ............. -~OO When the cost of labor and material (applicant's cost) involved in install- ation, repair alteration, replacement and/or is: $0-300 ............. 10.00 . 20.00 $~;~01-27~00 . .'. . 25 O0 $2,001-3,000 ............... 30.00 $3,001-4,000 ............... 35.00 $4,001-5,000 ............... 40.00 Over $5,001 ............ 40.00 ~a~ ~ 66 fA~ each addi~-~6~-~l $1,000 or fraction thereof Maximum permit fee ...... 1,500.00 ~½eqa%om~esea½a~o~7-eae-~housaad ~aeh-add~eaa½-~heusaad --~ O0 (5) Electrical and plumbings cards: Master card, annually ................ 5.00 Examination .......................... 20.00 be Journeyman card, annually ............ 5.00 Examination ......................... 10.00 o o o 2. That Section 18-11 of the Code of the County of Chesterfield is amended and reenacted as follows: Sec. 18-11. Fees The fees for processing subdivisions by the county shall be payable upon submission of the plats to the county for tentative or final approval and shall be equal to the following: (a) For tentative approval .............. ~O=00-p½~s-~=O0 $25.00 plus $2.00 per acre (b) Final approval ..................... $25.00 plus $2.50 per lot o o o 3. That Section 21-9 of the Code of the County of Chesterfield is amended and reenacted as follows: Sec. 21-9. Fees for hearings. The cost of each hearing requested pursuant to the revisions of this chapter, including advertisement when required, shall be as follows and shall be deposited simultaneously with the filing of the application or petition: (a) Zoning: (i) Agriculatural (A) ............. $~08~0~ $150.00 plus $5.00 per acre (2) Residential (R-40, R-25, R-15, R-12, R-9, R-7) ............. $150.00 plus $5.00 per acre (R-TH, MH-1, MH-2) ............ $400.00 plus $5.00 per acre (3) Commercial .................... ~0=~ $300.00 plus $20.00 per acre (4) Industrial .................... ~O~O0 $300.00 plus $20.00 per acre (b) Conditional uses and special exceptions: (1) Multiple family or two family.. ~½~0~00 $300.00 plus $7.00 per unit for each unit after the first two units (2) Mobile Homes .................. ~O~O0 $125.00 (3) Planned Development ........... ~00=00 $500.00 plus $5.00 per acre (4) All other ..................... ~=00 $150.00 (c) Variances .......................... ~0=00 $150.00 o o o 4. That Section 21-77 of the Code of the County of Chesterfield is amended and reenacted as follows: Sec. 21-77. Fees. In addition to any other fees required by the county (state and county agencies and departments and tax exempt non-profit organizations excluded), a fee of ~e twenty-five dollars shall be paid to the county treasurer upon filing of a site plan, plus: (a) ~e~y-ee~s One dollar per each dwelling unit; or (b) 8~e-~e½½a~ Five dollars per e~e-~he~sa~-sg~a~e-fee~-ef ~ess-~ee~-a~e~-~ acre for all new commercial sites; or a~ee-~-a~½ Five dollars per acre for all new industrial s~e~es sites; or (d) a~ee-~-a½½ Five dollars per acre for all new institutional s~e%~es sites; or (e) ~h~y'Seventy-five dollars for master site plans. -~-~e-e~e~e-sha~-~he-~e~-~ee-e~eee~-~e-h~e~-~½a~s~ PUBLIC HEARING TO CONSIDER REVISIONS TO CHESTERFIELD COUNTY'S MAGISTERIAL DISTRICT LINES, PRECINCT LINES AND POLLING PLACES On July 8, 1981 at 2:00 p.m. the Board of Supervisors of Chesterfield County will hold a public hearing to consider proposed changes to the magisterial district boundary lines as shown on the map in this ad. At that hearing the Board of Supervisors will also consider revisions to precinct lines for five precincts and a split of four precincts creating four new precincts with four new polling places. A copy of the proposed changes in the elections ordinance and a more detailed map showing precinct lines and polling places is available for inspection by the public at the Office of the County Administrator, Chesterfield County Courthouse. The Board of Supervisors encourages public participation at the public hearing by all those persons desiring to comment on the proposed redistricting plan. -o __~ 0 -- I @ND NEWSY>ApEXeS, INC. Publisher o£ JUL 1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA July 8, 1981 MEETING DATE' ITEM NUMBER: 8. ]3. RHL~BdECTconsideration of an Ordinance Establishing New Magisterial and Precinct Boundaries COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF IN~O~MAT~3. The ~o~e o~ virginia requires that County election districts be reapportioned to equalize population by the governing bodies every ten years. We are required by law to accomplish the magisterial district and precinct changes by December 31, 1981. The attached proposal for both magisterial district reappor- tionment and precinct boundary changes was presented to the Board of Supervisors on June 10, 1981, and a public hearing was set for this Board meeting. To accomplish redistricting and precinct boundary changes prior to the November election, it is necessary for the Board to adopt a redistricting and precinct boundary change proposal at the July 8th meeting following the public hearing. If the Board fails to adopt a plan on July 8th, the chances of completing the magisterial district and precinct boundary changes prior to November 5th ' are virtually non-existent. If this action is not completed, the November elections will be held on the basis of the existing magisterial district boundaries although the Electoral Board will likely still have to split a number of voting precincts prior to November's election. ATTACHMENTS: YES ,~ NO [] PREPARED BY; Steven L. Micas County Attorney SIGNATURE:.. ~ */ ' 'COUNTY ADMINISTRATOR AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978 AS A~iENDED, BY AMENDING § 7.1-2 RELATING TO MAGISTERIAL DISTRICT LINES, PRECINCT LINES AND POLLING PLACES BE IT ORDAINED by the Board of ~upervisors of Chesterfield County that § 7.1-2 of the Code of the County of Chesterfield is amended and reenacted as follows: Sec. 7.1-2. Precinct boundaries and polling places. The following shall be the precinct boundaries and polling places for magisterial districts in the county: BERMUDA DISTRICT BELLWOOD VOTING PRECINCT: Beginning at the intersection of the center line of Proctor's Creek with the boundary line between Henrico County and Chester- field County; thence northwestwardly along the boundary line between Chesterfield County and Henrico County as it meanders with the James River to the center line of Falling Creek; thence westwardly along the center line of Falling Creek to its intersec- tion with the center line of a spur line of the Seaboard Coast Line Railroad right of way; thence southwardly along the center line of said railroad right of way to its intersection with the center line of Alfalfa Lane; thence westwardly along the center line of Alfalfa Lane as it crosses U.S. Route No. 1 and becomes Swineford Road (State Route No. 1610); and continuing westwardly along the center line of Swinwford Road to its intersection with the property line of the United States of America which contains the Defense General Supply Center and commonly known as Bellwood Depot; thence northwardly and westwardly along the property line of said Bellwood Depot to its northernmost point and intersects the Seaboard Coast Line Railroad right of way; thence southwardly along the center line of said railroad right of way to its intersection with the center line of Proctor's Creek; thence eastwardly along the center line of Proctor's Creek to the point of beginning. The voting place for Bellwood Voting Precinct shall be at the old Bellwood School, 8610 Perrymont Road. SOUTH CHESTER VOTING PRECINCT: Beginning at the intersection of Route No. 10 and U.S. Interstate No. 95; thence running southwardly alOng the center line of U.S. Interstate No. 95 to its intersection with the northern boundary line of the City of Colonial Heights; thence along the boundary line of the City of Colonial Heights and Chesterfield County in a southerly and westerly direction to its intersection with the center line of the Seaboard Coast Line Railroad right of way; thence northerly along the center line of said railroad right of way to its intersection with the center line of Happy Hill Road (State Route No. 619); thence along the center line of Happy Hill Road as it runs in a northerly and westerly direction intersecting U.S. Route No. 1 and Harrowgate Road (State Route No. 144) to its intersection with the center line of Branders Bridge Road (State Route No. 625); thence continuing in a northwesterly direction along the center line of Branders Bridge Road to its intersection with the center line of State Route No. 10, now known as West Hundred Road, thence in a northerly and easterly direction along the center line of State Route No. 10 to the point of beginning. The voting place for South Chester Voting Precinct shall be at C. C. Wells Elementary School, South Chester Road. ENON VOTING PRECINCT: Beginning at the intersection of the center line of Proctor's Creek with the boundary line between Henrico County and Chester- field County; thence along the boundary line between Chesterfield County and Henrico County as it meanders southwardly with the James River to its intersection of that boundary line with the boundary line between Chesterfield C~unty and Charles City County; thence along the boundary line between Chesterfield County and Charles City County, the City of Hopewell, Prince George County and the City of Colonial Heights to its intersec- tion with the center line of U.S. Interstate Route No. 95; thence northwardly along the center line of U.S. Interstate Route No. 95 to its intersection with the center line of Proctor's Creek; thence eastwardlv along the center line of Proctor's Creek to the point of beginning. The voting place for Enon Voting Precinct shall be at the firehouse of the Enon Fire Department, Route 10. NORTH CHESTER VOTING PRECINCT: Beginning at the intersection of Proctor's Creek and U. S. Interstate Route No. 95; thence running southwardty along the center line of U.S. Interstate Route No. 95 to its intersection with State Route No. 10; thence in a westwardly direction along the center line of State Route No. 10 to its intersection with the center line of Chalkley Road (State Route No. 632); thence northwardly along Chalkley Road to its intersection with the center line of Centralia Road (State Route No. 145); thence along the center line of Centralia Road eastwardly to its intersection with the center line of the Seaboard Coast Line Railroad right of way; thence northwardly along the center line of said railroad right of way; to its intersection with the center line of Proctor's Creek; thence eastwardly along the center line of Proctor's Creek to the point of beginning. The voting place for the North Chester Voting Precinct shall be at Thomas Dale High School, 3626 West Hundred Road. DREWRY'S BLUFF VOTING PRECINCT: (Formerly in Dale District) Commencing at the point of intersection of the center line of the SeabOard Coast Line Railway right of way on the east side of State Route No.l-301 (Jefferson Davis Highway) with the political boundary line between the City of Richmond and the County of Chesterfield and proceeding southeastwardly from said point along the center line of the political boundary between the City of Richmond and the Count of Chesterfield to the point of termination of said political boundary line at its intersection with the James River; thence proceeding southwardly along the James River to the point of intersection formed by Falling Creek and the James River; thence proceeding westwardly along the center line of Falling Creek to its point of intersection with the Seaboard Coast Line Railway right of way; thence proceeding southwardly along the center line of the said Seaboard Coast Line Railway right of way to its point of intersection with the center of Alfalfa Lane; thence proceeding westwardly along the center line of Alfalfa Lane to its point of intersection with the center line of State Route 1-301 (Jefferson Davis Highway); thence proceeding westwardly along the center'line of Swineford Road to its point of intersection with the center line of Strathmore Road; thence proceeding northwestwardly along the center line of Strathmore Road to its point of intersection with the center line of SherbOurne Road; thence proceeding westwardly along the center line of Sherbourne Road to its point of intersection with the Seaboard Coast Line Railway Spurline right of way; thence proceeding northwardly along the Seaboard Coast Line Railway Spurline right of way to its point of intersection with the Seaboard Coast Line Railway right of way; thence proceeding --2-- southwardty along the Seaboard Coast Line Railway right of way to its point of intersection with Dalebrook Drive; thence proceeding northwestwardly along the center line of Dalebrook Drive to its point of intersection with the center li~e of State Route 150 (Chippenham Parkwayl; thence proceeding eastwardly along the center line of State Route 150 (Chippenham Parkway) to its point of intersection with the Seaboard Coast Line Railway right of way; thence proceeding northwardly a~6ng the center line of the Seaboard Coast Line Railway right of way to its point of intersec- tion with the center line of Cogbill Road; thence proceeding eastwardly along the center line of Cogbill Road to its point of intersection with the Seaboard Coast Line Railway right of way on the east side of State Route 1-301 (gefferson Davis Highwayl; thence proceeding northwardly along the center line of the Seaboard Coast Line Line Railway right of way to its point of intersection with the political boundary line between the City of Richmond and the County of Chesterfield, the point and place of beginning. The voting place for Drewry's Bluff Voting Precinct shall be at Bensley Elementary School, 6600 Strathmore Road. DALE DISTRICT BEULAH VOTING PRECINCT: IRevised) Commencing at the center line of Hopkins Road (State Route 637) at its point of intersection with State Route 150 (Chippenham Parkway) and proceeding southeastwardly along the center line of Chippenham Parkway to its point of intersection with the center line of Dalebrook Drive; thence proceeding southeastwardly along the center line of Dalebrook Drive to its point of connection with the Seaboard Coast Line Railway right of way; thence pro- ceeding southwardly along the said Seaboard Coast Line Railway right of way to its point of intersection with the center line of State Route 611 (Kingsland Road); thence proceeding westwardly along the center line of of Beulah Road (State Route 641); thence northeastwardly along the center line of Beulah Road to its point of intersection with the center line of Hopkins Road (State Route 637); thence proceeding northwardly along the center line of Hopkins Road to its intersection with the center line of State Route 150 (Chippenham Parkway), the point and place of beginning. The voting place for Beulah Voting Precinct shall be at Beulah Elementary School, 4216 Beulah Road. COURTHOUSE VOTING PRECINCT: Beginning at the intersection of the center line of Swift Creek with the center line of Qualla Road (State Route No. 653); thence eastwardly and southwardly along the center line of Swift Creek as it meanders to the outfall of Lake Dale and continuing northwardly along said outfall and the northern line of Lake Date to its intersection with the center line of Lewis Road (State Route No. 632); thence northwardly along the center line of Lewis Road to its intersection with the center line of State Route No. 10; thence eastwardly along the center line of State Route 10, to its intersection with the center line of Chalkley Road; thence northwardly along the center line of Chalkley Road to its intersection with the center line of Centralia Road (State Route No. 145), thence along the center line of Centralia Road east- wardly to the center line of the Seaboard Coast Line Railroad right of way; thence northwardly along the center line of said railroad right of way to the center line of Kingsland Road; thence westwardly along the center line of said Kingsland Road to its intersection with the center line of State Route 10; thence northwardly along the center line of State Route No. 10, to the center line of Kingsland Creek; thence westwardly along the center line of Kingsland Creek to its intersection with the -3- center line of Cogbill Road; thence southwestwardly along the center line of Cogbill Road to its intersection with the center line of West Belmont Road (State Route No. 657); thence contin- uing southwestwardly along the center line ~of West Belmont Road to its intersection with the center line of Newby's Bridge Road iState Route No. 649); thence westwardly to its intersection with the center line of Qualla Road; thence southwardly along the center line of Qualla Road to the point of beginning. The voting place for Courthouse Voting Precinct shall be at Chesterfield County Central Library, 9502 Lori Road. FALLING CREEK VOTING PRECINCT: Commencinq at the intersection of the political boundary line between the City of Richmond and the County of Chesterfield with the center line of the Seaboard Coast Line Railway right of way on the east side of State Route 1-301 (Jefferson Davis Highway) and proceeding southwardly along the center line of the said Railway right of way to its line of intersection with the center line of Cogbill Road; thence proceeding westwardly along the center line of Cogbill Road to its point of intersection with the Seaboard Coast Line Railway right of way on the western side of State Route 1-301 (Jefferson Davis Highway); thence proceeding southwardly along the center line of said Railway right of way to its point of intersection with the center line of State Route 150 (Chippenham Parkway); thence proceeding westwardly along the center line of State Route 150 (Chippenham Parkwayl to its point of intersection with the center line of State Route 10 (Iron Bridge Road); thence proceeding northwardly along the center line of State Route 10 IIron Bridge Road) to its point of intersection with the political boundary line between the City of Richmond and County of Chesterfield; thence proceeding eastwardly along the political boundary line between the City of Richmond and the County of Chesterfield as it meanders to its point of intersection with the center line of the said Seaboard Coast Line Railway right of way on the east side of State Route 1-301 (Jefferson Davis Highway), being the point and place of beginning. The voting place for Falling Creek Voting Precinct shall be at Falling Creek Elementary School, 4800 Hopkins Road. BEI,MONT VOTING PRECINCT: (Revised) Commencing at the intersection of the boundary line with the City of Richmond at Route 10 and Falling Creek; thence westwardly along the center line of Falling Creek to its intersection with the center line of Belmont Road; thence northeastwardly along the center line of Belmont Road to its intersection with the center line of Turner Road; thence northwestwardly along the center line of Turner Road (State Route 650) to its intersection with the center line of Walmsley Boulevard (State Route 647); thence eastwardly along the center line of Walmsley Boulevard to its intersection with the boundary line of the City of Richmond; thence southeastwardly along such boundary line to the point of beginning. The voting place for Belmont Voting Precinct shall be at g. A. Chalkley Elementary School, 3301 Turner Road. CHIPPENHAM VOTING PRECINCT: (Revised) Commencing at the boundary line with the City of Richmond and the center line of Iron Bridge Road (State Route 10); thence in a southerly direction along the center line of Iron Bridqe Road to its intersection with the center line of Kingsland Creek; thence no~thwestwardly along the center line of King~land Creek to it.~ intersection with the center line of Cogbill Road; thcn¢?o -4- southwestwardly along the center line of Cogbill Road to its inter.~3ection with the center line of Belmont Road; thence, nortt~wardly along the center line of Belmont Road (State Route 651) to its intersection with the center 'line of Falling Creek (the boundary line with the City of Richmond); thence eastwardly along such boundary line to the point of beginning. The voting place for Chippenham.'9oting Precinct shall be at J. G. Hening Elementary School, 5230 Chicora Drive. MEADOWBROOK VOTING PRECINCT: (Revised) Commencing at the center line of State Route 10 (Iron Bridge Road) at its point of intersection with State Route 150 (Chippen- ham Parkway) and proceeding southeastwardly along the center line of Chippenham Parkway to its intersection with the center line of Hopkins Road (State Route 637); thence proceeding southwardly along the center line of Hopkins Road to its intersection with the center line of Beulah Road (State Route 641); thence pro- ceeding southwestwardly along the center line of Beulah Road to its intersection with the center line of State Route 10 (Iron Bridge Road); thence proceeding northwardly along the center line of State Route 10 (Iron Bridge Road) to its intersection with the center line of State Route 150 (Chippenham Parkway), the point and place of beginning. The voting place for Meadowbrook Voting Precinct shall be at Meadowbrook High School, 4901 Cogbill Road. ~TOACA DISTRICT ETTRICK VOTING PRECINCT: (Revised) Beginning at the intersection of Swift Creek with the boundary line between Chesterfield County and the City of Colonial Heights; thence along the center line of Swift Creek as it meanders in a northwestwardly direction to its intersection with the center line of Bradley Bridge Road (State Route 631); thence proceeding southwardly along the center line of Bradley Bridge Road to its intersection with the center line of Woodpecker Road (State Route 626); thence proceeding southeastwardly along the center line of Woodpecker Road to its intersection with the center line of Sandy Ford Road (State Route No. 669); thence southwestwardly along the center line of Sandy Ford Road to its intersection with the center line of Hickory Road (State Route 628); thence southeastwardly along the center line of Hickory Road to its intersection with the center line of River Road (State Route 36); thence eastwardly along the center line of River Road to its intersection with the center line of the Seaboard Coast Line Railroad right of way; thence southwardly along the center line of said railroad right of way to its intersection with the boundary line between Chesterfield County anal the City of Petersburg; thence eastwardly along said boundary line to its intersection with the boundary line between Chester- field County and the City of Colonial Heights; thence along said boundary line in a northwardly direction to the point of beginning. The voting place for Ettrick Voting Precinct shall be Ettrick Elementary School, Chesterfield Avenue. HARROWGATE VOTING PRECINCT: Beginning at a point where the center line of the Seaboard Coast Line Railroad right of way intersects with the northern boundary between Chesterfield County and the City of Colonial Heights, said point being further described as situated at said intersection east of U.S. Route No. 1 and west of U.S. Inter:~[~ate Route No. 95; thence running northwardly along said center linc -5- of the Seaboard Coast Line Railroad right of way to its intersection with the center line of Happy Hill Road; thence a l. ong the center line o~ Happy Hill Road as it runs in a nor- therly and westerly direction intersecting U.S. Route No. 1 and ttarrowgate Road to its intersection with the center line of Branders Bridge Road; thence continuing in a northwesterly direction along the center line of B~anders Bridge Road to its intersection with the center line of .Route No. 10; thence west- wardly along the center line of State Route No. 10 to its inter- section with the center line of Lewis Road; thence southwardly along the center line of Lewis Road to its intersection with the northern line of Lake Dale; thence southwestwardly along the northern line of Lake Dale to where its outfall intersects with the center line of Swift Creek; thence following the center line of Swift Creek as it meanders in a southeastwardly direction to its intersection with the boundary line between Chesterfield County and the City of Colonial Heights; thence northwardly and eastwardly along said boundary line to the point of beginning. The voting place for Harrowgate Voting Precinct shall be at Harrowgate Elementary School, off Harrowgate Road. MATOACA VOTING PRECINCT: Beginning at the intersection of the Seaboard Coast Line Railroad right of way where it intersects the boundary line between Chesterfield County and the City of Petersburg at the Randolph Farms property of Virginia State College; thence north- wardly along said Railroad right of way to its intersection with the center line of River Road (State Route No. 36); thence westwardly along the center line of River Road to its inter- section with the center line of Hickory Road; thence westwardly along the center line of Hickory Road to its intersection with the center line of Graves Road (State Route 630); thence south- westwardly along the center line of Graves Road to its inter- section with the center line of River Road; thence leaving the center line of River Road in a straight line on a course due southwest to the boundary line between Chesterfield County and Dinwiddie County; thence eastwardly along the boundary line between Chesterfield County and Dinwiddie County and the City of Petersburg as it follows the Appomattox River to the point of beginning. The voting place for Matoaca Voting Precinct shall be at the firehouse of the Matoaca Fire Department, 21500 Pickett Avenue. WINFREE'S STORE VOTING PRECINCT: (Revised) Beginning at a point at the intersection of the center line of Sandy Ford Road (State Route 669) and Woodpecker Road (State Route 626); thence southwardly along the center line of Sandy Ford Road to its intersection with the center l~ne of Hickory ~oad (State Route 62~); thence westwardly along the center line of Hickory Road to its intersection with the center line o~ Graves Road (State Route 630); thence southwestwardly along the center line of Graves Road to its intersection with the center line of River Road (State Route 36); thence leaving the center line of River Road in a straight line on a course due southwest to the boundary line between Chesterfield County and Dinwiddie County; thence, westwardly along said boundary line to its intersection with the western line of' Nooning Creek; thence northwardly to the southern terminus of Second Branch Road (State Route No. 653); thence northwardly along the center line of Second Branch Road to its intersection with the center line of Second Branch; thence along the center line of Second Branch as it meanders in an easterly direction to its intersection with the center line of Nash Road (State Route 636); thence northwardly along the center line of Nash Road to its intersection with thc center line of Woodpecker Road (State Route No. 626); thence -6- southwardly and eastwardly along the center line of Woodpecker Road to its intersection with the center line of Second Branch; thence northwardly arid eastwardly along the center line of Second Branch to its intersection with the center line of Swift Creek; thence southeastwardly along the center line of Swift Creek to its intersection with the center line of Bradley Bridge Road (State Route No. 631); thence southwardly along the center line of Bradley Bridge Road to its inter~ection with the center line of Woodpecker Road; thence southeastwardly on Woodpecker Road to the point of beginning. The voting place in Winfree's Store Voting Precinct shall be at Phillips Volunteer Fire Department, 10630 River Road. BRANDE~ILL VOTING PRECINCT: (Revised) Beginning at the intersection of the center line of U.S. houte 360 with the center line of Swift Creek; thence northwest- wardly on the center line of Swift Creek as it meanders to the center line of Genito Road (State Route No. 604); thence east- wardly along the center line of Genito Road to its intersection with the center line of Hull Street Road (U.S. Route 360); thence southwestwardly along the center line of U.S. Route 360 to the point of beginning. The voting place for Brandermill Voting Precinct shall be the Brandermill Con, unity Association Building, 4920 Millridge Parkway East. WINTERPOCK VOTING PRECINCT: (Formerly in Clover Hill District) Beginning at the intersection of the center line of Swi[t Creek with the center line of Qualla Road (State Route No. 653); thence northwestwardly along the center line of Swift Creek to its intersection with the center line of U.S. Route No. 360; thence westwardly along the center line of U.S. Route No. 360 to its intersection with the center line of State Route No. 730; thence southwardly along the center line of State Route No. 730 to its intersection with the center line of State Route No. 655; thence westwardly along the center line of State Route No. 655 to its intersection with the center line of Beaver Bridge Road (State Route No. 603); thence leaving the center line of said State Route No. 603 and proceeding along the center line of an extension of Sappony Road (State Route No. 666) westwardly to w~ere said extension of Sappony Road joins the state maintained portion of Sappony Road (State Route No. 666) and continuing along said State Route No. 666 to a point on said road 500 feet from the intersection of the center line of said Sappony Road with the center line of U.S. Route No. 360; thence southwestwardly along a line parallel with the center line of U.S. Route No. 360 and parallel thereto to the Appomattox River; thence along the boundary line between Chesterfield County and Am~£ia County and DinwiddJe County as said line follows the Appomattox River in a southeasterly direction to its intersection with the western line of Nooning Creek as flooded by Lake Chesdin; thence northwardly along the western line of Nooning Creek and then along the center line of Nooning Creek; and thence continuing northwardly leaving Nooning Creek to the southern terminus of Second Branch Road; thence northwardly along the center line of Second Branch Road (State Route No. 653) to its intersection with the center line of Beach Road (State Route No. 655); thence eastwardly along the center line of Beach Road to its intersection with the center line of Qualla Road; thence northwardly along the center ].ine el Qual].a Road to the point of beginning. The Voting Place in Winterpock Voting Precinct shall be at Grange [{all Annex Elementary School (Winterpock Elementary), Beaver Bridge Road (Route 603). -7- PRECINCT: (Formerly in Clover Hill District) Bcgin~ing at the intersection of the center line of Swift Cre~k with the center ]ine of U.S. Route 360; thence westwardly along the center line of U.S. Route 360 to its intersection with the center line of State Route 730; thence southwardly along the c~.~nt~:.r 1/nc of State Route 730 to ~,ts intersection with the center line of State Route No. 655; 'thence westwardly along the center line of State Route No. 655 to its intersection with the center line of State Route No. 603; thence leaving the center line of said State Route No. 603 and proceeding along the center line of an extension of Sappony Road (State Route No. 666) westwardly to where said extension of Sappony Rod joins the state maintained portion of Sappony Road (State Route No. 666) and ,~ontinuing along State Route No. 666 to a point on said road 500 feet from the intersection of the center line of said Sappony Road with the center line of U.S. Route 360; thence southwest- war6~]y a]ong a line parallel with the center line of U.S. Route N~. 360 and parallel thereto to the Appomattox River; thence in a westwardly and northwardly direction along the boundary line between Chesterfield County and Amelia County as it follows the Appomattox River to its intersection with Skinquarter Creek; thence continuing northeastwardly along the boundary line between Chesterfield County and Powhatan County to its intersection with the center line of Swift Creek; thence southeastwardly along the center line of the main channel of Swift Creek as it meanders to the point of beginning. The voting place for Skinquarter Voting Precinct shall t>e at ¢~'~a~9~ ~[all School, Rt. 360 at Beaver Bridge Road. BEACI! VOTING PRECINCT: (Formerly in Dale District) Beginning at the intersection of the center line of Stat~ Route No. 653 and the center line of Second Branch; thence alo~g tl~e center line of Second Branch as it meanders in an ca:~tc~'lv direction to its intersection with the center line of Nash Roa¢[ (State Route No. 636), thence northwardly along the center linc of Nash Road to its intersection with the center line o~ Wood- p~3cker Road (State Route No. 626); thence eastwardly along the center line of Woodpecker Road to its intersection with ¢:el~ter line of Second Branch; thence northeastwardly along the center line of Second Branch to its intersection with the centeu line of Swift Creek; thence northwardly and westwardly along thc center' line of Swift Creek to the center line of State Route 653; thence southwardly along the center line of State Route No. 653 to its intersection with State Route No. 655 westwardly to Second Branch Road (Route 653); thence southwardly along the center line of Second Branch Road to the point of beginning. The voting place for Beach Voting Precinct shall be at the Beach Co~m~unity Grange Building, Bundle Road (Route 654). CLOVER HILL t~OIUqER'S STORE VOTING PRECINCT: (Revised) Beginning at the intersection of the center linc oI Genit. o Road (State Route No. 604) with the center line of Coalfield Road (State Route No. 754); thence northwardly along the certtor linc et Coalfield Road to its intersection with the center linc of Lucks Lane (State Route 720); thence eastwardly along tho toni_ur line of Lucks Lane to its intersection with the cent(~r ~J~e o! Courthouse Road (State Route No. 653); thence sou'thwardly alo~tg the center line of Courthouse Road as it crosses U.S. Route No. 360 to its intersection with the center line of Qualla Road (State Route 653); thence continuing southwardly along th~ centaur line of Qualla Road to its intersection with the center ]i~ ~1 Swift Creek; thence northwestwardly along the center linc (~ -8- Swift Creek as it meanders to U.S. Route 360; thence, northeast- wardly along the center line of U.S. Route 360 to its inter- section with the center line of Genito Road; thence northwest- wardly along the center line of Genito Road ~State Route No. 604) to the point of beginning. The voting place for Horner's Store Voting Precinct shall be at the Tomahawk Ruritan Building, 4001 North Bailey Bridge Road. PROVIDENCE VOTING PRECINCT: Commencing at the intersection of the center line of State Ro~te ]50 (Chippenham Parkway) with the center line of U.S. Route 360 (Hull Street Road) and proceeding southwestwardly along the center line of U.S. Route 360 IHull Street Roadl to its intersection with the center line of State Route 647 IHicks Road); thence proceeding northwardly along the center line of State Route 647 ~Hicks Road) to its point of intersection with the center line of State Route 687 (Providence Road), thence proceeding northwardly along the center line of Providence Road to its point of intersection with the center line of U.S. Route 60 IMidlothian Turnpike); thence proceeding eastwardly along the center line of U.S. Route 60 (Midlothian Turnpike) to its point of intersection with the center line of State Route 150 (Chippenham Parkway); thence proceeding southwardly along the center line of State Route 150 IChippenham Parkwayl to its point of intersection with the center line of U.S. Route 360 (Hull Street Road) the point and place of beginning. The voting place for Providence Voting Precinct shall be at Providence Junior High School, 900 Starlight Lane. SHENANDOAH VOTING PRECINCT: Beginning at the intersection of the center line of Reams Road with the center line of South Arch Road; thence in a northerly direction along the center line of south Arch Road continuing into the center line of North Arch Road to the inter- section of U.S. Route No. 60; thence westwardly along the center line of U.S. Route No. 60 to the intersection of Courthouse Road; thence southwardly along the center line of Courthouse Road to the intersection of Reams Road and easterly along the center line of Rea~ns Road to the point of beginning. The voting place for Shenandoah Voting Precinct shall be at Shenandoah Community Center, 9601 Redbridge Road. REAMS VOTING PRECINCT: (Revised) Commencing at the intersection of the center line o~ Court- hou~3~ Road (State Route No. 653) and the center line of Reams }.'~oad (State Route No. 647); thence southeastwardly to it~: inter- ~:uct'ion with the center line of South Arch Road; then northwardly along the center line of South and North Arch Road to .its inter- section with the center line of U.S. Route 60 (Midlothian Turnpike); thence eastwardly along the center line of U.S. Route 60 to the center line of Providence Road (State Route No. 687); thence southwardly along the center line of Providence Road to its intersection with the center line of Reams Road; thence northwestwardly along the center line of Reams Road to it~; intersection with the center line of Rosegill Road; southwestwardly along the center line of Rosegill Road intersection with the center line of Adkins Road; thenc~ ~;outh- wardly along the center line of Adkins Road to its intersection with the center line of Dakins Drive (State Route No. 6U8); th~nce westwardly along the center line of Dakins Drive to its int(,rsection with the center line of Courthouse Road; northwardly along the center line o~ Courthouse Road t~ of beginning. --9-- Thc~ voting place for Reams Voting Precinct shall be at Reams Road l~lcmentary School, 10141 Reams Road. MANCHESTER VOTING PRECINCT: (Revised) Beginning at the boundary line with the City of Richmond and the center line of U.S. Route 360 (Hull Street Road); thence westwardly along the center line of .Hull Street Road to its intersection with the center line of Courthouse Road (State Route 653); thence southerly along the center line of Courthouse Road to its intersection with the center line of Qualla Road (contin- uing as State Route 653); thence southerly along the center line of Qualla Road to its intersection with the center line of Newbys Bridge Road (State Route 649); thence eastwardly along the center line of Newbys Bridge Road to its intersection with the center linc of Belmont Road (State Route 651); thence northwardly along the center line of Belmont Road to its intersection with the center line of Turner Road (State Route 650); thence northwest- wardly along the center line of Turner Road to its intersection with the center line of Walmsley Boulevard (State Route 647); thence eastwardly along the center line of Walmsley Boulevard to its intersection with the boundary line with the City of Richmond; thence northwestwardly along such boundary line to the point of beginning. The voting place for Manchester Voting Precinct shall be Manchester High School, 7401 Hull Street Road. WAGSTAFF VOTING PRECINCT: (Revised) Beginning at the intersection of the center line of U.S. Route 360 (Hull Street Road) with the center line of Courthouse Road (State Route 653); thence northwardly on the center line of Courthouse Road to its intersection with the center line of Dakins Drive (State Route 688); thence eastwardly on the center line of Dakins Drive to its intersection with the center line of Adkin~ Road; thence northwardly on the center line of Adkins Road to its intersection with the center line of Rosegill Road; thence northeastwardly on the center line of Rosegill Road to its intersection with the center line of Reams Road (State Route ~o. 647); thence southeastwardly on the center line of Reams Road to its intersection with the center line of Providence Road (State Route No. 687); thence southwardly on the center line of Providence Road to its intersection with the center line of Hicks Road (also State Route No. 647); thence southeastwardly on the center line of ~[icks Road to its intersection with the center line of U.S. Eoute 360; thence southwestwardly on the center line of U.S. Route 360 to the point of beginning The voting place for Wagstaff Voting Precinct shall be at the Central Chesterfield Community Association, Providence Road. MIDLOTHIAN I~UGUE~OT VOTING PRECINCT: Commencing at the intersection of the center line o[ U.S. Route 60 (Midlothian Turnpike) at its line of intersection with State Route 678 (Buford Road); thence proceeding westwardly along the center line of the said U.S. Route 60 (Midlothian Turnpike) to its line o~ intersection with the center line of State Route 675 (Robious Road); thence proceeding westwardly along the center line of the said State Route 675 (Robious Road) to its line of intersection with State Route 718 (Bon Air Road);thence proceeding northwardly along the center line of the said State Route 718 (Bon air Road) to its line of intersection with Rockawav Road; thence proceeding eastwardly along the center line o~ thc said Rockaway Road to its line of intersection with the c~nt~.r ] [n~, ~l~ the Southern Railway right of way tracks; thence -10- procec~dinq eastwardly along the center line of the said Southern Railway right of way tracks to its line of intersection with State Route 678 (Buford Roadl; thence proceeding southwardly aloug the center line of the said State Route 678 (Buford Road) to its line o£ intersection with U.S. Route 60 IMidlothian Turnpikel, the point and place of beginning. Thc voting place for Huguenot V.~ting Precinct shall be at Brighton Green Community Center, Pinetta Drive. CRESTWOOD VOTING PRECINCT: Beginning at the intersection of the center line of U.S. Route No. 60 with the boundary line between Chesterfield County and the City of Richmond; thence northwardly and westwardly along said boundary line to its intersectibn with the Southern Railway; thence westwardly along the center line of the Southern Railway to its intersection with Buford Road (State Route No. 678); thence southwardly along the center line of Buford Road to its intersection with U.S. Route No. 60; thence eastwardly along the center line of U.S. Route No. 60 to the point of beginning. The voting place for Crestwood Voting shall be at Crestwood Elementary School, 7600 Whittington Drive. MIDLOTHIAN VOTING PRECINCT: Beginning at the intersection of the center line of State Route No. 714 with the boundary line between Chesterfield County and Powhatan County; thence southwestwardly along said boundary line to its intersection with the center line of Swift Creek; thence along the center line of Swift Creek as it meanders in a southeasterly direction to its intersection with the center line of Genito Road; thence easterly along the center line ,of Genito Road to its intersection with Coalfield Road; thence northwardly along the center line of Coalfield Road to its intersection with Lucks Lane, thence eastwardly along the center line of Lucks Lane to its intersection with the center line of Courthouse Road; thence northwardly along the center line of Courthouse Road to its intersection with the center line of U.S. Route No. 60 thence westwardly along the center line of U.S. Route 60 to its intersec- tion wi'th the center line of Falling Creek; thence northwardly along the center line of Falling Creek to its intersection with the center line of the Southern Railway; thence westwardly along the center line of the Southern Railway to its intersection with the center line of State Route No. 714; thence northwardly along th~ center line of State Route No. 714 to the point of b~ginni~g. The voting place for Midlothian Voting Precinct shall be at Watkins Elementary School, Coalfield Road. ~,OBIOUS VOTING PRECINCT: (Revised) Beginning at the intersection of the center lin~ oil Route No. 60 (Midlothian Turnpike), with the center line of State Route No. 147 (Huguenot Road); thence westwardly along the center line of U.S. Route No. 60 to its intersection with thc c~ter line of Falling Creek; thence northwardly along the cent<3r line of Falling Creek as it meanders to its intersection with tho center line of the Southern Railway; thence eastwardly alo~q the center line of the Southern Railway to the point of begi~u~inq; thence northwestwardly along the center line of State F, oute 71] (Robious Road) to its intersection with the boundary linc bctwee, n Ch{-~stertield County and Powhatan County; thence northeastwardly along said boundary line to its intersection with the boundary line between Chesterfield County and Henrico County; thence eastwardly along said boundary line to its intersection with the boundary line between Chesterfield County and the City of Richmond; thence ,.-~outhwardly along said boundary line to its intersection with the center line of State Route No. 147 (t!ugucnot Road); thence along the center line of Huguenot Road in a westerly and southerly direction to the point of beginning. The voting place for Robious Voting Precinct shall be at Robious Elementary School, 11630 Robious Road. BeN AIR VOTING PRECINCT: Beginning at the intersection of the center line of the Southern Railway with the boundary line between Chesterfield County and tho City of Richmond; thence northwardly and west- wardly again along said boundary line to its intersection with the center line of Huguenot Road (State Route No. 147); thence westwardly along the center line of Huguenot Road to its inter- section with the Southern Railway; thence eastwardly along the center line of the Southern Railway to the point of beginning. The voting place for Ben Air Voting Precinct shall be at Ben Air Commmunity House. GREENFIELD VOTING PRECINCT: Commencing at the intersection of the center line of U.S. Route 60 (Midlothian Turnpike) at its line of intersection with State Route 711 (Robious Road); thence proceeding westwardly along the center line of the said U.S. Route 60 (Midlothian Turnpike) to its line of intersection with State Route 147 (Huguenot Road); thence proceeding northwardly and eastwardly along the center line of State Route 147 (Huguenot Road) to its line of intersection with Cranbeck Road; thence proceeding southwardly along the center line of the said Cranbeck Road to its intersection with the center line of the Southern Railway right of way tracks; thence proceeding eastwardly along the contour line of the said Southern Railway right of way tracks to its linc of intersection with the center line of Rockaway Road; thence proceeding westwardly along the center line of the said Rockaway Road to its line of intersection with Ben Air Road; thence proceeding southwardly along the center line of the said Ben Air Road to its line of intersection with the center line of State Route 711 (Robious Road); thence proceeding eastwardly along the center line of the said State Route 711 (Robious Road) to its line of intersection with the center line of U.S. Route 60 (Midlothian Turnpike) the point and place of beginning. The voting place in Greenfield Voting Precinct shall be at Greenfield E].ementary School, 10751 Savoy Road. SALI]SBURY VOTING PRECINCT: (Revised) Beginning at the intersection of the center line oi the Southern Railway with the center line of State Route No. 147 (Huguenot Road); thence westwardly along the center line of the Southern Railway to its intersection with the center lina of State Route No. 714 (Winterfield Road); thence northwardly along thc~ center line of State Route No. 714 to its intersection with the boundary line between Chesterfield County and Powhatan County; thence northeastwardly along said boundary line to its intersection with the center line of State Route No. 711; thence southeastwardly along the center line of State Route 711 (Robious Road) to the point of beginning. Thc voting place for Salisbury Voting Precinct Salisbury Presbyterian Church, 13621 Salisbury Road. -12- STATEMENT For The CIVIC AND POLITICAL ACTION ASSOCIATION Of The MATOACA MAGISTERIAL DISTRICT ( CAPAAMMD ) July 8, 1981 Mr. Chairman (Harry G. Daniel), I am Jesse J. Mayes, President of the CAPAAMMD organization, and I appreciate this opportunity to make a statement on redistricting on behalf of my organization. We can certainly appreciate the many hours and the energy you must have put into arriving at this redistricting plan to achieve the one man one vote mandate of the Constitution; however, there is just a chance that in your many considerations and compromises, you may have overlooked some basic facts facing the minority and associated commun- ities within the Matoaca Magisterial District: 1. Combining the Brandermill area, which appears to have a different focus both economically and politically, with the Matoaca and Ettrick minority and associated commun- ities, appears to destroy the one man one vote status that existed prior to the redistricting plan. 2. This redistricting plan appears also to destroy any hope of ever achieving minority representation on the Board of Supervisors for about thirty per cent of the population. 3. The adverse affect of this redistricting plan on the Matoaca District does not appear to exist anywhere else in Chesterfield County. We believe that an alternative solution would be to combine similar areas of the Bermuda District with Matoaca to more justly meet the one man one vote criteria for the Matoaca Magisterial District. Mr. Chairman, we wish the record to show that we oppose this redistricting plan in its present form, and again we thank you for this opportunity. ~ ~.~ SIGNED: Jesse J. Mayes President CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE' July 8, 1981 ITEM NUMBER: 8.C. Public Hearing to Consider an Ordinance Relating to the SUBJECT: Recreational or Other Use of Lake Chesdin by the Public and to Provide for a Penalty COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION This attached ordinance addresses many concerns of citizens, staff and Board members. Items of particular concern addressed in this ordinance include: · Lowering the speed limit to 45 mph on the lake; · Eliminating the use of boats which release exhaust directly into the atmosphere; and · Prohibiting persons from being within 300 feet of the George F. Brasfield Dam. Enforcement of the proposed ordinace is currently handled by the Chesterfield County Police Department. In the near future an agreement between the surrounding localities will be proposed which will grant the Game and Inland Fisheries Commission police powers on the lake. Commission officials have stated that sufficient equipment and manpower will be available to patrol Lake Chesdin. The County Police Depart- ment and Dinwiddie County officials have expressed their interest in proposing and passing such an ordinance. ATTACHMENTS: YES ~1~ NO [] Steven L. Micas County Attorney SIGNATURE:_ COUNTY ADM I NI STRATOR COUNTY OF CHF. STERFIELD VIRGINIA MEMO TO: File F~O~: Steven L. Micas, County Attorney DATE: June 3, 1981 P'~: Lake Chesdin Controls on Recreational Use Today I met with Dee Hartman from the Appomattox River Water Authority, Captain Applewhite from the Police Depart- ment, representatives from the Game and Inland Fisheries Commission and Larry Elder, Commonwealth,s Attorney from Dinwiddie County to discuss any possible changes that can be made in the ability of localities to enforce trespassing and other restric.tions on recreational use of Lake Chesdin. After much discussion,, it was the consensus that the best approach appeared to be to enter into a cooperative agree- ment ceding primary police jurisdiction over Lake Chesdin to the Game and Inland Fisheries Commission. They would at that point have the authority to enforce all state and local laws relating to use of Lake Chesdin. Game and Inland Fisheries currently has sufficient manpower and equipment to [~atro[ Lake Chesdin if they are delegated complete police powers over the Lake. Both Dinwiddie and Chesterfield indicated that they currently did not have sufficient manpower to adequately enforce County ordinances on Lake Chesdin. The Game and Inland Fisheries representative is to send me a copy of the Attorney General's agreement relating to cooperative jurisdiction and at that point both counties wouJd consider entering into such an agreement. }~oth Dinwiddie and Chesterfield will continue their efforts to adopt a local ordinance restricting use of Lake Chesdin. .Chesterfield.s ordinance is now scheduled for a ublic hearin in Jul . bp CHESDIN YACHT CLUB 25 June 1981 Board of Supervisors Chesterfield County Chesterfield, Va. 23832 Gent lemen: It has come to the attention of members of this organization that the Appomattox River Water Authority has passed a resolution in favor of limiting boat s[>eed on take Chesdin to 45 miles per hour. The Chesdin Yacht Club sup~orts the A:LqA in the imposition o:f the speed Iimit. The lake is so small that hioh speeds are inadvisable. Sincerely, CO'r,!c DOi,'. S 1650 Fairfa× ~ve. Petersburg, Vao Phone: Appomattox l iver 1 Tater Authority 21300 Chesdln Road - Petersburg, Virginia 23803 Phone (804) 590-1145 June 17, 1981. Mr. Richard L. Hedrick Acting County Administrator P.O. Box 40 Chesterfield, Va. 23832 Dear Rick: The Appomattox River Water Authority Board discussed at some length, the situation with people using the public boat ramp on Lake Chesdin. They are coming out onto the dam and swimming near the spillway. It is our hope that Chesterfield will continue occasional patrols of the north side of the dam and respond to our calls about trespassers on that side. The Game Commission has agreed to intensify enforcement at the boat ramp. Additionally, we hope Dinwiddie County can make routine visits to the ramp, especially on days when the Game Wardens are not there. We would ask that Dinwiddie also request State Police patrols of the area. The Board also requested that Chesterfield and Dinwiddie Counties favorably consider the ordinances sent to them several months ago to aid in enforcement of dangerous acts. Your cooperation in this matter is appreciated. \\ R±chard D. H~r~~ RDH;jch General Manager Sheriff Mitchell Larry Elder Dr. J. D. Rice City of Colonial Itei~hts City of Petersburg Chesterfield Cm~nty Dinwiddie County Prince George Count.~' AN ORDINANCE TO AMEND CHAPTER 15.1 OF THE CODE OF THE COUNTY OF CHESTERFIELD, VIRGINIA, 1978, AS AMENDED, BY ADDING SECTION 15.1-31, RELATING TO THE RECREATIONAL OR OTHER USE OF LAKE CHESDIN BY THE PUBLIC AND TO PROVIDE FOR A PENALTY BE IT ORDAINED by the Board of Supervisors of the County of Chesterfield, Virginia: (1) That the Code of the County of Chesterfield, 1978, as amended, is amended by adding the following section: CHAPTER 15.1 OFFENSES--MISCELLANEOUS Sec. 15.1-31. Restrictions on recreational or other use of Lake Chesdin. (a) For the purposes of this section, "motorboat" shall mean any watercraft, of any description, propelled by machinery whether or not such machinery is the principal source of propul- sion. (b) It shall be unlawful for any person to operate a motor- boat on Lake Chesdin at a speed in excess of forty-five (45) miles per hour. (c) It shall be unlawful for any person to operate a motor- boat on Lake Chesdin which motorboat is equipped with a motor or engine that expels exhaust directly into the atmosphere. (d) It shall be unlawful for any person to operate a motor- boat on, to swim in, or to otherwise use Lake Chesdin for recre- ational or other purposes, within a distance of 300 feet from the George F. Brasfield Dam. (e) It shall be unlawful for any person to use the George F. Brasfield Dam for recreational or other purposes. (f) Any person who violates any provision of this section shall be guilty of a misdemeanor punishable by a fine of not more . than fifty dollars. (g) Nothing in this section shall be construed to apply to any person performing any official duty pertaining to the opera- tion or maintenance of Lake Chesdin or the George F. Brasfield Dam, or pertaining to the enforcement of this section. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA L. MEETING DATE SUBJECT: July 8, 1981 ITEM NUMBER:, 9. Discussion of Leaf Burning COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: ~T~a~ deferred from the May 27, 1981 meeting at the request of the citizens present. The County Administrator has met with the citizens and they will present their views and additional information. PREPARED BY: ...... ATTACHMENTS: YES I"1 NO SIGNATURE: COUNTY ADM I NI STRATOR CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: July 8, 1981 ITEM NUMBER:, 10. SUBJECT: School Literary Loans COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached are three resolutions from the School Board requesting application be made to the State Literary Loan Fund for three construction projects: 1. Addition of instructional space at Manchester High School. 2. Additional instructional space at Matoaca Elementary School to eliminate the annex. 3. Additional instructional space at Clover Hill High School. Each of these projects is $1,000,000 each and would be repaid over 20 years at 3% interest. Also attached are copies of separate resolutions required of the Board of Supervisors to make application to the Literary Loan Fund. ATTACHMENTS: YES ~ NO [] PREPARED ~ Budgeting and Accounting SIGNATURE: 'J ' ~'U~T~Y ADMI N1STRATOR VIRGINIA: At a regular meeting of the Chesterfield County School Board held Wednesday evening, June 24, 1981, at 8:00 p.m. in the board room of the School Administration Buildi.ng PRESENT: Dr. G. R. Partin, chairman A. P. Strickland, Ill, vice-chairman C. E. Curtis, Jr. E. A. Moseley, Jr. ABSENT: J. S. Harvie, III On motion of Mr. Curtis seconded by Mr. Moseley the School Board of Chesterfield County, Virginia, authorizes submission of an application to the State Board of Education for a loan from the Literary Fund of Virginia to finance construction of additional instructional space at Matoaca Elementary School. This loan is not to exceed $1,000,000 and will be repaid on a 20 year schedule at an annual interest rate of three(3) percent. 'Clerk a copy teste - VIRGINIA: At a regular meeting of the Chesterfield County School Board held Wednesday evening, June 24, 1981, at 8:00 p.m. in the board room of the School Administration Building PRESENT: ABSENT: Dr. G. R. Partin, chairman A. P. Strickland, Ill, vice-chairman C. E. Curtis, Jr. E. A. Moseley, Jr. J. S. Harvie, III On motion of Mr. Strickland seconded by Mr. Curtis the School Board of Chesterfield County, Virginia, authorizes submission of an application to the State Board of Education for a loan from the Literary Fund of Virginia to finance construction of additional instructional space at Clover Hill High School. This loan is not to exceed $1,000,0OO and will be repaid on a 20 year schedule at an annual interest rate of three(3) percent. a copy teste - VIRGINIA: At a [egular meeting of the Chesterfield County School Board held Wednesday eveni.ng, June 24, 1981, at 8:00 p.m. in the board room of the School Administration Building PRESENT: ABSENT: Dr. G. R. Partin, Chairman A. P. Strickland, Ill, vice-chairman C. E. Curtis, Jr. E. A. Moseley, Jr. J. S. Harvie, III On motion of Mr. Strickland seconded by Mr. Curtis the School Board of Chesterfield County, Virginia, authorizes submission of an application to the State Board of Education for a loan from the Literary Fund of Virginia to finance construction of additional instructional space at Manchester High School. This loan is not to exceed $1,000,0OO and will be repaid on a 20 year schedule at an annual interest rate of three(3) percent Clerk a copy teste - Ax ^ ~tE~:rr~g of the Board of Supervisors for the County of Chesterfield " , held in the said County rlq~y on the . July , 19 81___: day of W~rERE^S, The School Board for the County of Chesterfield ~ on the 29 day of June _, 19.81. ~ presented to this Board otXC~I~I, an application addressed to the State Board of Education of Virginia for the purpose of borrowing from the Literary Fund $_ 1~ 000~000 for the new school building (or for adding to or improdng the present school building) at Clover I45_11 High Schqoito be paid in 20 annual installments, and the interest thereon at ~ to 20 3 per cent paid annually. REso[v~, That the application of the County ~ School Board to the State Board of Education of Virginia for a loan of $1~ 000,000 from the Literary Fund is hereby approved, and authority is hereby granted the said County ~ School Board to borrow the said amount for the purpose set out in said application. The Board of Supervisors for said County will each year during the life of this loan, at the time they fix the regular levies, fix a rate of levy for schools or make a cash appropriation sufficient for operation expenses and to pay this loan in annual installments and the interest thereon, as required by law regulating loans from the Literary Fund. I hereby certify that the foregoing is a true copy as taken from the minutes of the Board of Supervisors for the County of Chesterfield ,, Clerk BOARD OF SUPERVISORS FOR THE COUNTY OF CODE. $~c'rloN 22-I13. The board o[ supervisors, council or other governing body of any county, city or town operating as a separate school district, in which the school board thereof has borrowed money from the literary fund, shall include in its levies, or appropriate a fund suffident, as the case may be, to meet its liabilities on such contract, ~nd in the event that such school board shall fail to pay any imtallment of interest or principal promptly, upon notice ia writing to that effect from the State Treasurer, the county, city or town treasurer shaR pay to the State Treasurer any such past due installment of interest or principal, out of the funds in his hands belonging to such county, dr/ or town. The failure of such board, council, or other governing body to provide for the payment of ~uch loan, or the interest thereon, when and ~ due, shall be deemed a cause for removal of the members thereof from office on motion before the circuit court or corporation court of such county or city, or the circuit court of the county in which such town is located, instituted by the attorney for the Commonwealth of such county or city, or by the Attorney General where the attorney for the Commonwealth refus~ or neglects to act after demand is made on him to p~ (a) Aw ^ gtE~zrING O£ the Board of Supervisors for the County of Chesterfield · held in the said County ~ on the July ., 19_8.1__: ~¥HEREAS, The School Board for the County of Chesterfield ~ ,, on the 29 day of __ J~e 8 day of _, 19 81,, ., presented to this Board I:axCczatm~ an application addressed to the State Board of Education of Virginia for the purpose of borrowing from the Literary Fund $.]-., 000,000 for the new school building (or for adding to or improving the present school building) atMatoaca Elementary Sc,ht~3~e paid in 20 annual installments, and the interest thereon at 5 to 20 .. 3, . . per cent paid annually. RESOLVr~, That the application of the County 91IcCc}iI~.S. choo! Board to the State Board of Education of Virginia for a loan of $1,000,000 . from the Literary Fund is hereby approved, and authority is hereby granted the said County oxxf, fi~ School Board to borrow the said amount for the purpose set out in said application. The Board of Supervisors for said County ~ will each year during the life of this loan, at the time they fix the regular levies· fix a rate of levy for schools or make a cash appropriation sufficient for operation expenses and to pay this loan in annual installments and the interest thereon, as required by law regulating loans from the Literary . Fund. I hereby certify that the foregoing is a true copy as taken from the minutes of the Board of Supervisors for the County of Chesterfield , Clerk BOARD OF SUPERVISORS FOR THE COUNTY OF CODE. SUC-~ON 22-I13. The board of supervisors, couadl or other governing body of any county, city or town operating as a separate school district, in which the school board thereof has borrowed money from the literary fund, shall include in its levies, or appropriate a fund sufficient, as the case may be, to meet its liabLLide~ on such contract, and in the event that such school board shall fail m pay may installment of intexest or principal promptly, upon notic~ ia writing to that effect from the State Treasurer, the county, city or town treasurer shall pay to the State Treasurer any such past due installment of interest or principal, out of the funds in his hands belonging m such county, city or town. The failure of such board, council, or other governing body to provide for the paltment of such loan, or the interest thereon, when and aa due, ahall be deemed a cause for removal of the members thereof from office on motion before the circuit court or corporation court of such county or city, or the circuit court of the county in which such town is located, instituted b}, the attorney for the Commonw~lth of such county or city, or by the Attorney General where the attorney for the Commonwealth tefue~ or neglects to act after demand is maxte on him to prooe~ AT A 5tEmrlNG of the Board of Supervisors for the County of Chesterfield ~K~l~:~l~MyXo~XXXXXXXXX×X××X~rwx~wxx~ held in the said County ~ on th~ J~Y ., 19~: ~E~aS, The School Board for the County of Chesterfield ~_~_~_~_~_~_~_~_~_~_~_~_~.~.~.~xx~xxxxxxxxxx on the 29 day of J~e day of ., 19 81 , presented to this Board q~z:~rslr~cjll~an applicatiou addressed to the State Board of Education of Virginia for the purpose of borrowing from the Literary Fund $.1,0.00,00.0 . for the new school building (or for adding to or improving the present school building) atManchest:er Hig-h Schoo,lto be paid in 20 annual installments, and the interest thereon at 5 ~o20 3 per cent paid annually. R~.sor~vF_% That the application of the County ~School Board to the State Board o£ Education o~ Virginia for a loan of $ 1,000,000 from the Literary Fund is hereby approved, and authority is hereby granted the said County mc~r~jK School Board to borrow the said amount for the purpose set out in said application. The Board of SuPervisors for said County ..... will each year during the life of this loan, at the time they fix the regular levies, fix a rate of levy for schools or make a cash appropriation sufficient for operation expenses and to pay this loan in annual installments and the interest thereon, as required by law regulating loans from the Literary Fund. I hereby certify that the foregoing is a true copy as taken from the minutes of the Board of Supervisors for the County of Chesterfield ~. , Clerk BOARD OF SUPERVISORS FOR THE COUNTY OF Chesterfield CODE. S~C~ON 22-I13. The bo~r,:l o} supervisor~, council or other governing body of any county, city or town operating aa a separat~ school district, in which the school board thereof has borrowed money from the literar/ fund, shall include in its levies, or appropriate a fund sufficient, as the case malt be, to meet its liabilities on such contract, and in the event that such school board shall fail to pay any installment of interest or principal promptly, upon notice ia writing to that effect from the State Treasurer, the county, city or town treasurer shall pay to the State Treasurer any such past due installment of interest or principal, out o~ the funds in his hands belonging to such county, city or town. The failure of such board, council, or other governing hods, to provide for the payment of such loan, or the interest thereon, when and as due, shall be deemed a cause for removal of the members thereof from office on motion before the circuit court or corporation court of such county or city, or the circuit court of the county in which such town is locat~l, instituted by the atmrnt-; for the Commoaweslda of such county or city, or b~, the Attorney General where the attorney for thc Commonwealth ~refus~ or neglects to act after demand is made on him to proceed,. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: July 8, 1981 ITEM NUMBER:, li. SUBJECT: Approval of a lease agreement with Bermuda Optimist Clubs to operate a concession facility at Point of Rocks Park. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARYOFINFORMATION:2'7-~ ~F_.,~;~~~a~~. On behalf of Chesterfield Count, Parks and Recreation wishes to enter into a leases~_~ agreement with Be~uda Optimist Clubs to operate a concession facility at Point o~-~__ Rocks Park. The Optimist Club is the only organization in the Point of Rocks Park vicinity large enough to handle this concession operation. The period of the agree- ment will be 18 months, J~y 8, 1981 and ending December 31, 1982. The reason for this contract length is to allow the concession to be operated by the same organization through a total sports year and also bring it in line timewise with other similar agreements. This agreement is similar to those at Rockwood Park and Robious Athletic Complex with the exception of a clause to waiver the rental fee for the initial lease agreement period. This rental fee is designed to cover county costs for operation (water, sewer, etc.). It also should be noted that the county has assumed a cost of over $20,000 to build this concession facility. The action requested does set a precedent in that the county has never waived a con- cession rental fee for such an operation. Mr. Dodd, Board of Supervisors, has discussed this situation with the Bermuda Optimist Clubs, and recommended this first year waiver. This waiver is based on the fact that since this is a new park, there are fewer events and activities expected this first year as to other recreation facilities. It should be noted that if similar facilities are built in other parks in the future, we may have to face the precedent we are setting as a result of this request, and the department will be unable to absorb these costs. PREPARED BY: ATTACHMENTS: YES E~ NO [] SIGNATURE: Y '- ~OUN~TY ADMINISTRATOR -2- The County Attorney prepared the agreement and he believes its contents are legally sufficient. Because of the precedent that this situation presents, and because of the information supplied above, the Parks and Recreation Department recommends against the waiver and recommends that it be in line with other such agreements. LEASE AGREEMENT THIS AGREEMENT, made this by and between the COUNTY OF CHESTERFIELD, VIRGINIA, hereinafter referred to as "Lessor," party of the first part, and Bermuda Optimist Clubs, hereinafter referred to as "Lessee," party of the second part,- WHEREAS, the Lessor owns and operates a recreational park in Chesterfield County, Virginia, known as "Point of Rocks Park," located in Bermuda District, and fronting on Enon Church Road in which there has been constructed a con- cession facility, and WHEREAS, the Lessee is desirous of operating the concession facility for the purpose of offering food, beverages and other products to the general public using such facility. W ITNESSETH : That for and in consideration of the mutual covenants herein contained, the Lessor hereby grants a nonexclusive lease to the Lessee, and the Lessee accepts a nonexclusive lease to operate the concession facility located at Point of Rocks Park upon the following terms and conditions: 1. The lease herein granted shall be effective for a period of one year, commencing July 8, 1981 and ending December 31, 1982 but may be terminated by the Lessor in the event of any violation of the covenants herein, if such violation shall not be remedied within thirty (30) days after written notice of same. 2. The Lessee shall not be charged a rental fee for the first year of this agreement (July 8, 1981 through December 31, 1982). A such fee will be negotiated as part of a renewal of the agreement. This rental fee should be sufficient to pay monthly utility charges. I. By acceptance of this Lease, the Lessee covenants with the Lessor: a. To keep and maintain an adequate set of books and records for the operation of the concession facility. b. To permit, during regular business hours and at reasonable times an audit of its books and records. c. To install, at its expense, all necessary approved equipment for operation of the concession facility and keep same adequately staffed during business hours. d. To keep and maintain the concession facility and appurtenances thereto neat, clean, and in a good state of repair; normal wear and tear and loss or damage caused other than by negligence of the Lessee, its agents, servants and employees, excepted. e. To secure and keep current all necessary health and sanitation permits required by law, and other licenses or permits as may be necessary or required by law for the operation of the concession facility. f. Shall save and hold the Lessor harmless of and from any and all claims, suits, damages, costs and expenses arising out of or in any way relating to the Lessee's conduct and operation of the concession facility. g. To maintain regular operating hours, Monday through Sunday, in accordance with the following schedule: Monday through Friday ...................... 6 p.m. to 10:30 p.m. Saturday .................................. 11 a.m. to 7 p.m. Sunday ..................................... 2 p.m. to 7 p.m. or as otherwise may be agreed upon in writing from time to time. Yearly opening and closing dates will be decided in writing by the President of Bermuda Optimist Club and Director of the Parks and Recreation Department. h. To perform routine policing of all litter in and around the immediate vicinity of the concession building. i. Prior to the commencement of operation, the Lessee shall file with the Director of Parks and Recreation of Chesterfield County, a schedule of prices to be charged for items sold for human consumption for approval, and on approval by the Director of Parks and Recreation, the price list, so published, shall not be altered, amended or modified without prior approval of the Director of Parks and Recreation. j. Assist in conservation of energy by shutting down all major equipment during the off season. II. The Lessor and the Lessee mutually covenant and agree that: a. The Lessee has inspected the concession facility and agrees to accept same. The Lessee assumes no obligation to make any repairs or improve- ments to said premises during the period of this Lease or any renewal there- of. Improvements to the premises may be made or installed by the Lessee, but shall remain the Lessor's upon expiration or termination of the Lease. All capital improvements shall be deemed a part of the realty. All such ~mprovements shall be first approved by the Lessor. b. The Lessor shall not be liable for damage to any property or injury to any person, in , on , or about the concession facility from any cause whatsoever. c. The Lessor shall provide without cost to the Lessee, electric, water and sewer utilities and shall provide regular trash collection. d. The Lessee shall not assign this Lease without prior written consent of the Lessor. -2= e. All items of indebtedness or damage under these covenants shall be considered as items of rent and the Lessor shall have the same liens and the same remedies for the collection thereof as are provided herein and by law for the collection of rent. f. Upon the breach of any covenant herein contained or the abandon- ment or vacation of the premises by the Lessee, the Lessor may, at its op- tion, immediately terminate this Lease, and shall have the right to enter the premises at once and take possession thereof, including improvements erected thereon. Such termination or possession, however, shall not deprive the Lessor of any other action or remedy for possession, rent or damages. g. In the event the demised premises is condemned, in whole or in part, or otherwise acquired by a public authority, this Lease, at the option of the Lessee, may thereupon be terminated and the Lessor shall not be liable for any inconvenience or damage to the Lessee caused thereby. The Lessor reserves the right to condemn as provided by law and such action by the Les- sor shall constitute a means for termination of this Lease without penalty. h. Either party hereto may terminate this Lease at the end of the said term by giving the other written notice at least sixty (60) days prior to the expiration of this Lease, but in the absence of such notice, or in the event the Lessee holds over with consent of the Lessor after having given such notice, this Lease shall continue on a month to month basis upon the same terms and conditions as are herein contained until terminated by either party hereto. Notice of any change in the terms or conditions of this Lease shall be given as provided above. i. If this Lease Agreement is terminated because of a breach of any covenant by Lessor, the Lessor shall purchase from the Lessee the equipment and inventory on hand install ed and purchased by the Lessee on the basis of actual cost therefor, less depreciation on fixtures based on a straight line 10-year depreciation schedule. -3- WITNESS the following signatures and seals: (COUNTY SEAL) LESSOR: COUNTY OF CHESTERFIELD, VIRGINIA By: Richard Hedrick Acting County Administrator Approved as to form: County Attorney (CORPORATE SEAL) LESSEE: BERMUDA OPTIMIST CLUBS By: ATTEST: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE' July 8, 1981 ITEM NUMBER: 12. SUBJECT: Approval of J~risdictional Agreement for Dutch Gap Boat Launch COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OFINFORMATION: Several months ago, the Commission on Game and Inland Fisheries requested that the County enter into an agreement ceding primary enforcement jurisdiction over the Dutch Gap Boat Launch to the Commission. (See attached agreement.) The agreement constitutes a contractual commitment that affects a major statutory responsibility of the governing body and the Board must authorize the County Administrator to enter into such an agreement in order to insure its enforceability. ATTACHMENTS: YES D NO [] PREPARED BY; Steven L. Micas County Attorney SIGNATURE: C 6[JI~TY ~D-I~NI STRATOR FRAI'qK F. EVEREST, JR., CHAIRMAN BOX 188, SPRINGFIELD 22150 RICHARD E. WATKINS, VICE-CHAIRMAN RT. 5, RICHMOND 23231 J.D. BOWIE BOX 1078, BRISTOL 24201 DOLPH HAYS 1441 N, COURTHOUSI: RD., ARLINGTON 22201 ALLAN A. HOFFMAN, M.D. 1040 MAIN ST, DANVILLE 24541 JAMESR KNIGHT, JR.,DD.S BOX 438, WARSAW 22572 WALTER J. LF:VERIDGE PO. BOX 5511, VIRGINIA BEACH 23455 GEORGE L. SHEPPARD, JR, MD. P.O BOX 431, WINCHESTER 22601 RICHARD T. SPAIN BOX 47A~ WAVERLY 23890 RALPH L. WEAVER BOX 1083, WAYNESBORO 22980 COMMONWEALTH o/VIRGINIA COMMISSION OF GAME AND INLAND FISHERIES Box 11104 Richmond, 23230 JAMES F. MclNTEER, JR, EXECUTIVE DIRECTOR 4010 WEST BROAD STREET BOX 11104 RICHMOND, 23230 March 31, 1981 Mr. Nicholas M. Meiszer County Administrator P. O. Box 40 Chesterfield, VA 23832 Re: Dutch Gap Boat Access Area Dear Mr. Meiszer: I appreciate your quick response and have enclosed a copy of the fully executed amendment for your file. It would seem that a group of concerned Chesterfield County citizens have taken an interest in cleaning up the area, and I would like to take this opportunity to offer our assistance by supplying trash bag liners for the 55-gallon barrels that ge being used as trash cans. Perhaps the trash barrel liners will facilitate the county's trash removal program for the area, thus making the citizens feel that their efforts have not been in vain. If I can be of further assistance, please contact me. Sincerely JGF/sk Enclosure Date MAR ~ G ~981 Amendment To the Memorandum Of Understanding Between County of Chesterfield, Virginia and Virginia Commission of Game and Inland Fisheries "The County hereby grants to the Commission during the term of this agreement the right jointly with the County to possess and control the area covered hereby and to exercise its general police powers thereupon as lands controlled by the Commission pursuant to Section 29-32 of the Code of Virginia (1950), as amended." ~ITNESS THE FOLLOWING SIGNAT%T, ES: Virginia Commission of Game and Inland Fisheries ~ ~ecu=ive Dir~Yi:or ' ~ County orized A ent MEiSZ County~kdmlnlstrator CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: July 8, 1981 SUBJECT: K3C Litter Control Postcards ITEM NUMBER: 13. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The K3C, at its own expense, proposes to print and distribute postage-paid litter control postcards (see samples from Virginia Beach and Henrico County) as an easy method for citizens of Chesterfield County to report acts of littering. The post- cards will be mailed to the K3C, who in turn will bring the post cards to General Services for a standard D.M.V. check to determine the name and address of the car owner. The License Inspector has agreed to furnish the data. The K3C would then send the owner of the vehicle a friendly letter reminding them of the negative aspects of littering. Also they will send a litter bag that could be used in the future. (See samples of letters) We ask for the Board's consent in using County staff to gather and report D.M.V. information to the K3C. The funds will come from the State Litter grant which the County received. It is estimated that only one employee will be needed to carry out this project and will spend 15-30 minutes a week. ATTACHMENTS: YES I~ NO [] SIGNATURE' ~~ATOR Dear: We all stand to benefit from a cleaner community but we need the support of every citizen to make that goal a reality. Please accept these litter bags for your car, and use them as needed. If every motorist would do this, we would see a s~bstan~ial litter r~duction in our county. Litter was observed being thrown from your vehicle at . Had these litter bags been available, surely that incident would not have happened. With help from citizens like yourself, we feel we really do have a chance to Keep Henrico Beautiful. Sincerely, Ross Carter Chairman Enclosure KEEP HENRICO BEAUTIFUL -- JOIN IN! Please put me in your vehicle. If you see litter coming from another vehicle, fill in the following information. Virginia License No. Car [] Truck [] Where did it occur Date it occurred Time P.M.~ Now, drop me in any mailbox. The Keep Henrico Beautiful Committee will write the owner and tell him how he can also help keep Henrico County clean. Thanks for your help! (Co-Sponsored by Division of Police, Henrico County) September 23, 1980 Dear A concerned citizen of Virginia Beach observed litter being thrown from your car on August 27, 1980, on Lynnhaven Parkway. Our research indicates that motorists who litter often litter unconsciously. That is why we are writing you to inform you of the Virginia Beach Clean Conmunity Commission. This program is aimed at soliciting the cooperation of every resident and visitor in the City of Virginia Beach to help us "Keep Our City Clean." The cost to pick up litter in our city is approach- ing four-hundred thousand dollars a year. You can help defray this cost by using the enclosed litter bag the next time you have trash in your car. You may also help by keeping several of the enclosed cards, and if you should see the unconscious act of someone throwing litter from their car, record the information and send it to us. If you desire more information about our program, please write or call. Sincerely, DGC:kdf Enclosures HELP US HELP THE LITTERER TO KEEP VIRGINIA BEACH CLEAN If you see the unconscious act of litter coming from a vehicle, fill in the following information: [] Car License No. [] Truck Date Time Where Now, drop me in any mailbox and the Virginia Beach Clean Community-Fask Force will write ~e owner and tell him how he can also help keep Virginia Beach clean. Thank you! ~ c ~ September 23, 1980 Dear A concerned citizen of Virginia Beach observed litter being thrown from your car on August 27, 1980, on Lynnhaven Parkway. Our research indicates that motorists who litter often litter unconsciously. That is why we are writing you to inform you of the Virginia Beach Clean Cormnunity Con~ission. This program is aimed at soliciting the cooperation of every resident and visitor in the City of Virginia Beach to help us "Keep Our City Clean." The cost to pick up litter in our city is approach- ing four-hundred thousand dollars a year. You can help defray this cost by using the enclosed litter bag the next time you have trash in your car. You may also help by keeping several of the enclosed cards, and if you should see the unconscious act of someone throwing litter from their car, record the information and send it to us. If you desire more information about our program, please write or call. Sincerely, HELP US HELP THE Lll'TERER TO KEEP VIRGINIA BEACH CLEAN If you see the unconscious act of litter coming from a vehicle, fill in the following information: ZJ Car License No. El Truck Date Time Where tles ~' Coordi nator Now, drop me in any mailbox and the Virginia Beach Clean (5ommunity Task Force will write t'ne owner and tell him how he can also help keep Virginia Beach clean. Thank you! Dear: We all stand to benefit from a cleaner community but we need the support of every citizen to make that goal a reality. Please accept these litter bags for your car, and use them as needed. If every motorist would do this, we would see a ~bstantial litter r~duction in our ~unty, Litter was observed being thrown from your vehicle at . Had these litter bags been available, surely that incident would not have happened. With help from citizens like yourself, we feel we really do have a chance to Keep Henrico Beautiful. Sincerely, Ross Carter Chairman Enclosure CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE;ii, July 8~ 1981 ITEM NUMBER: SUBJECT: Northern Area Landfill--Development Costs 14. COUNTY ADMINISTRATOR'S COMMENTR: ~; ~acrirgei;~n~d~d:;~Pgrni~nchda~g~anrece:~nwgh~htwhaesN~nr~herernc~nA~:~nLa~dnfib~~ ~eCl~oduendt;h.e Construction began in May, 1980, and subsequent to that time condemnation was considered infeasible due to the excesSive cost and the process was discontinued.~~I Instead, additJ.onallandwas purchased around the perimeter of the parcel already owned by the County. This caused a partial redesign and reengineering of the landfill as well as some additional construction. The landfill is now nearing completion and the final cost will exceed the original estimate by $601,029. This overrun is the result of reengineering, redesign, additional construction, the upgrade of Warboro Road to state standards, and expansion of the original cell. Attachment 1 is an analysis detailing the original and additional costs. Even thou~ there is an overrun, the total cost is less than it would have been if the original Fendley/Pritchard parcel had been purchased. An additional appropriation of $240,000 is being requested and the staff recommends corresponding budget cuts as shown in Attachment 2. The s~aff has attempted to impact services as little as possible and to impact the fewest number of departments. ATTACHMENTS: YES ~ NO [] PREPARED BY; ~~e,~A~nt County Administrator SIGNATURE:_ "~C~)UN~ Jt'[~MINISTRATOR Attachment 1 No~'thern Area Landfill tk)st ~aalysis June 29, 1981 Bond Proceeds Original Costs FLy 7, 1980 Contract $2,000,000 J. K7 Tk~ons $ 99,450 Warbro Road Testing 934 Land Acquisition 420,000 Court Costs 24,756 Constmctim~ Contract 1,118,127 Miscellaneous 2,362 1,665,584 Costs Due to Redesign started in July, 1980 J. K. Timmons 29,305 Schnabel 28,000 Water Monitoring 7,400 Road Upgrade 175,478 Site Expansion 36.0,846 Total 601,029 $2,266,613 Deficit $ 266,613' * May be reduced to $181,613 through the use of Rural Addition Funds previously approved which would also reduce the road upgrade costs to $90,478. OPTIONS FOR REDUCING EXPENDITURES IN 1981-82 FISCAL YEAR Attachment 2 The following options are recommended by the Staff to achieve a savings of $240,000 in 1981-82: 1. Fire: 2. Police: 3. Libraries: Delay the funding of apparatus for the new Fire Station until 1982-83. The first full year's payment on the lease-purchase for this equipment will occur after June 30, 1982. This change will not delay the delivery of the equipment. Delay the replacement of five Police vehicles. The adopted budget includes funds for replacing 29 Police vehicles. This change will not significantly impact the operation of the Police Department. Replace the Bookmobile with a book mail service. The expansion of the library system to include five branches and the Central Library, and the added convenience of cooperative agreements with neighboring library systems, have alleviated most of the demand for other outreach services. Some funds would be retained to serve those individuals who cannot access the current system. Bookmobile employees will be transferred to vacancies within the Library system; no current employees will be released. $100,000 42,500 Total Cost Reduction Less cost of book mail service Plus revenue from sale of bookmobiles $109,200 (36,700) 25,000 97~500 $240,000 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: July 8, 1981 SUBJECT: Appointments ITEM NUMBER: 15. COUNTY ADMINISTRATOR'S COMMENTS: Ce SUMMARY OF INFORMATION Youth Services Commission - Mrs. 'Carol Coukos, Midlothian, and Ms. Sylvia Wilson, Matoaca, have resigned. The term of office for the replacements would be until October 11, 1982. Mental Health/Mental Retardation Services Board - A replacement for Mr. Aaron Baugh, Matoaca is needed. The term of office would be until December 31, 1983. Also, Mr. Morris Mason, Dale, has resigned. (See attached letter.) The term of Mr. Mason's replacement would be until December 31, 1981. Transportation Safety Committee - There is no special criteria desired for appointees. Appointees from Dale, ~atoaca and Bermuda are needed. Keep Chesterfield Clean Committee - Ms. Ann Hill, Clover Hill, has resigne( See Attached Letter. The term of office for her replacement would be until December 10, 1981. PREPARED BY;, ATTACHMENTS: YES ~ NO [] SIGNATURE: COUNTY ADMINISTRATOR MoRRis 1~. MASON' ATTORNEY & COUNSELLOR AT L~W COURT HOUSE SQUARE . 9910 LORI ROAD P. O. BOX 204 CHESTERFIELD, VIRGINIA 23832 PHONE (804) 748-222g June 19, 1981 Mr. Harry G. Daniel, Chairman Board of Supervisors Chesterfield, Virginia23832 Re: Mental Health. and }{ental Retardation Services Board Dear Harry: Thank you for your note of June 11, 1981. In early 1980, I undertook the construction of a Solar type house. The idea was to sub out all the work. Unfor- tunately, it has not turned out as expected and I have been working 7 days a week ever since it started. I would judge the house is about 80/% complete at this time, but there is still a long way to go before completion. Once you start a project like this there is no way to stop it. I have enjoyed serving on the Mental Health and Mental Retardation Services Board and regret that the combination of my practice ~nd the "project" have prevented me from attending the meetings this past year. However, it does not appear that the situation is going to change anytime soon, and accordingly, I offer this as my resignation from the Board. Perhaps when this project is completed and life gets back to normal, I will be able to serve the County again in some capacity. With best wishes, I{orris E. Mason MEM/nkm PROI~OSEI) RESOI,IITION FOR FY81-o2 REVENUE SilAR. iNG PROdECTS WIIERI'~AS, SecLi. on 33.[-75.L o[' the Code o[ Virginia status "tim StaLe llighway and Transportation CommissLon shall_ make an equivalent matching allocation of any county for designations by governing.body of up to fifteen percentum of funds recciwxt by i.t pursuant to 'The State and Local Fiscal Assistance Act of ]972',. hereinafter referred to as 'revenue sharing funds'"; and WHEREAS, Chesterfield Com~ty's revenue sharing i!unds for l';ntitlxmtt~tlt · Period 12 amounts to $1,703,609, NOW, TItEREFOILE, BE IT RESOLVED That tile Chesterfield County Board of Supervisors hereby designates from its revenue sharing funds, an amount of $180,000 in funds frown the State Highway and Transportati~n Conuni.ssion and to be accounted for in the FY8i-82 budget year, and FURTIiER, BE iT RESOLVED, That tile County's contribution bc apportioned in the following manner and matched by StaLe funds $45,000 for reconstruction of tile Beulah and l{opkLns M.td.~, in tersec t ion $45,000 for reconstruction of tile Osborne and Wi.Lton Roads intersection $14,700 for plant mix overlay of Daki. ns Road 0.84 miles from Courthouse Road to Adkins Road to bc ava/lable to the VDII&T inunediately $19,425 for plant mix overlay of Adkim-; Road 1.11 mil~.s; lro,n Dakins Road to Reams Road to bt: available [o thc VI)tI&T . immed iat ely $10,875 for reconstruction of the l'rovidcncc am[ Elkhardt Ro;~ds intersection · $45,000 for clearing trees, adding shoulders and moving ditches on Robious Road from l{ugucm~t Road to Woodmont Drive. PROPOSED RESOLUTION APPROVING FY81-82 SECONDARY ROADS IMPROVEMENT BUDGET WHEREAS, a public hearing on the FY81-82 secondary roads improvement budget was jointly held by the Chesterfield County Board of Supervisors on June 10, 1981, and. WHEREAS, the proposed FY81-82 secondary road budget amount of $1,033,366 is insufficient to meet road needs in Chesterfield County but must be expended in an expedient manner to minimize inflationary effects, NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors hereby approves the proposed FY81-82 secondary roads improvement budget in the amount of $1,033,366, dated July 8, 1981, and FURTHER, BE IT RESOLVED that the Chesterfield County Board of Supervisors urges the Virginia Department of Highways and Transportation to proceed with all due haste to complete construction and tasks pre- requisite to construction for all projects shown in the aforementioned budget. CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETING DATE: SUBdECT: July 8, 1981 State Road Acceptance ITEM NUMBER: 16 .A. COUNTY ADMINISTRATOR'S COMMENTS: ReCommend Approval. SUMMARY OF INFORMATION: Patterson Park, Bermuda District Archbrooke, Section 6, Clover Hill District Genito Forest, Resubdivision of Section C, Clover Hill District Salisbury, West Kennet, Midlothian District Irongate, Section 1, Dale District Glebe Point, Section 1, Matoaca District Colonial Pine Estates, Section C, Matogea District ATTACHMENTS: YES 13 NO [] SIGNATURE: PREPARED BY; ~'~~ ~~ Richard M. ~Elfish Director, Environmental Engineering COUNTY ADM I NI STRATOR TO': FROM: SUBJECT: ITEM NUMBER: MEETING DATE: Board of Supervisors Environmental Engineering State Road Acceptance Patterson Park "B" July 8, 1981 TROYCOTT ROAD: Beginning at the intersectionwith Alcott Road and running southerly to the intersection with Troycott Place. TROYCOTT PLACE: Beginning at the intersection with Troycott Road and running east to end in a cul-de-sac, again from the intersection with Troycott Road and running westerly to end in a cul-de-sac. TO: FROM: SUBJECT: ITEM NUMBER: MEETING DATE: Board of Supervisors Environmental Engineering State Road Acceptance Archbrooke, Section 6 July 8, 1981 PEPPERIDGE ROAD: Beginning at its intersection with Laureate Lane, State Route 2263 and Pepperidge Road, State ROute 2264, extending southwest to the intersection of Archgrove Court, then southwest to a cul-de-sac. ARCHGROVE COURT: Beginning at its intersection with Pepperidge Road, extending southeast to a temporary turnaround. TO: FROM: SUBJECT: ITEM NUMBER: MEETING DATE: Board of Supervisors Environmental Engineering State ,Road Acceptance Genito Forest, Resubdivision, Section C July 8, 1981 OAKMEADOW LANE: Beginning where State maintenance ends, State Route 2748 and going northeasterly to a cul-de-sac. TO: FROM: SUBJECT: ITEM NUMBER: MEETING DATE: Board of Supervisors Environmental Engineering State 'Road Acceptance Salisbury, West Kennet July 8, 1981 NETHERFIELD ROAD: Beginning at intersection with Winterfield Road, State Route 714 and going westerly until road turns and becomes South Netherfield Road. SOUTH NETHERFIELD ROAD: Beginning where Netherfield Road becomes South Netherfield Road and going southerly to a temporary turnaround. TO: FROM: SUBJECT: ITEM NUMBER: MEETING DATE: Board of Supervisors Environmental Engineering State Road Acceptance Irongate, Section 1 July 8, 1981 IRONGATE DRIVE: Beginning at the intersection with Iron Bridge Road, State Route 10 and running easterly to the intersection with Sandrock Court, then continuing southeasterly to the intersection with Briaroak Road then continuing southerly to tie into existing Beulah Road, State Route 641. SANDROCK COURT: Beginning at the intersection with Irongate Drive a~qd running ~outherly'to~end~i~ a c~l-de-sac, -- ~ -~ ~ BRIAROAK ROAD: Beginning at the intersection with Irongate Drive and running westerly to end in a cul-de-sac. TO: FROM: SUBJECT: ITEM NUMBER: MEETING DATE: Board of Supervisors Environmental Engineering State Road Acceptance Glebe Point, Section 1 July 8, 1981 GLEBE POINT ROAD: Beginning at the intersection with Bradley Bridge Road, State Route 631 and running easterly to the intersection with Rockyrun Road. ROCKYRUN ROAD: Beginning at the intersection with Glebe Point Road and running westerly to end in a cul-de-sac. SWIFT WATER ROAD: Beginning at the intersection with Rockyrun Road and running southerly to end in a cul-de-sac. GL bB - POINT ~ c z't O~l - ! TO: FROM: SUBJECT: MEETING DATE: Board of Supervisors Environmental Engineering State Road Acceptance Colonial Pine Estates, Section C July 8, 1981 Julep Drive: Beginning at the intersection with Foxbrook Drive, State Route 1189 and running southerly to the intersection with Julep Court, then continuing southerly to the intersection with Julep Circle, then continuing westerly to the intersection with Foxbrook Drive, then continuing northerly to end in a cul,de-sac. k CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: SUBJECT: July 8, 1981 ITEM NUMBER: Street Light Requests and Installation Cost Approval COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Quail Oak Avenue and Woodfin Drive, Bermuda District Turner Road and Stevens Hollow Drive, Clover Hill District Haymarket Lane and Selwood Road, Dale District ~~ Gamewell Road and Fawndale Drive, Dale District Tinsley Drive and McCaw Drive, Midlothian District /~ Tinsley Drive, Midlothian District Cost Approval: 3600 Luckylee Crescent, $1,140, Dale District ATTACHMENTS: YES IXi NO [] PREPARED BY: ~~-.J~ ~~ Richard M. McElfis~~ - Di rector, Environmental Engineering SIGNATURE (;~U'NTY ADMINI STRATOR Bermuda District STREET LIGHT REQUEST DATE 6/11/81 TAX MAP N~IE OF REQUESTOR Mrs. Samuel Mi]].er ADDRESS 9900 Quail Oak Avenue PHONE NUMBER 275-7758 8] -] 6 INTERSECTION OF _. Qua, il 0ak. Avenue & Woodfin Drive POLE NUMBER 0K48 POLE NEEDS TO BE INSTALLED CO~,,EN~S Request is at an intersection and there are 25 homes within a 1,000' radius. There is a low traffic count. DATE APPROVED/DISAPPROVED BY BOARD OF SUPERVISORS DATE LETTER SENT TO VEPCO DATE I~STALLED Clover Hill District STREET LIGHT REQUEST DATE 5/6/81 TAX MAP NA~[E OF REQUESTOR Mrs. Seyss ADDP, ESS 6527 N. Stevens Hollow Drive 40-11 PHONE NUMBER 276-4196 INTERSECTION OF Turner Road Stevens Hollow Drive POLE NUMBER CO~!ENT S POLE NEEDS TO BE INSTALLED Request is located at an intersection and there are 25 homes in a 1,O00' radius. There is a very high traffic count at this intersection. A pole would have to be set. DATE APPROVED/DISAPPROVED BY BOARD OF SUPERVISORS DATE LETTER SENT TO VEPCO DATE IMSTALLED Dale District STREET LIGHT REQUEST DATE 5/18/81 TAX MAP 52-3 N~IE OF REQUESTER Mrs. Winter ADDRESS 4400 Haymarket Lane PHONE NUMBER 275-4051 (work) INTERSECTION OF Haymarket. Lane & Selwood Road POLE NUMBER POLE NEEDS TO BE INSTALLED CO~,,EN~S Request is located at an intersection. There is not a pole in the area. There is a bad curve in Selwood Road. DATE APPROVED/DISAPPROVED BY BOARD OF SUPERVISORS DATE LETTER SENT TO VEPCO DATE INSTALLED A Dale District STREET LIGHT REQUEST DATE 6/22/81 TAX MAP 95-2 N~tE OF REQUESTOR Latane Jenkins ADDRESS 7531 Fawndale Drive PHONE NUMBER INTERSECTION OF Gamewel 1 Road & Fawndal e Drive POLE NUMBER ME45 POLE NEEDS TO BE INSTALLED CO~,~.ENTS Request is at an intersection and there are 25 houses within a 1,000' radius. There is a bad curve at this location.. DATE APPROVED/DISAPPROVED Ey BOARD OF SUPERVISORS DATE LETTER SENT TO VEPCO DATE I~[STALLED '1'. c, 4J:z. Midlothian District STREET LIGHT REQUEST DATE 5/1 8/81 NA~ME OF REQUESTOR ADDRESS Jimmy Gordon TAX MAP 1 0-2 PHONE NUMBER INTERSECTION OF (l) Tinsley Drive & McCaw Drive (2) Tinsley,Drive, behind Fire Department POLE NUMBER (1-MK83) (2-MK3) POLE NEEDS TO BE INSTALLED CO~,!ENTS__ These lights do not meet the criteria. They are existing lights and the citizen wants the County to take over payments. DATE APPROVED/DISAPPROVED BY BOARD OF SUPERVISORS DATE LETTER SENT TO VEPCO DATE INSTALLED VIRGINIA[L[CTRICAND POW[RCOMPANY 9121Mldlothian Pike P. O. Box 3133 Bon Air, Virginia 23235 Mr. Richard M. McElfish .Director, Environmental Engineering Dept. Chesterfield County Chesterfield, Virginia 23832 Dear Mr. McElfish: · · ~ ,The cost for installing the outdoor lighting you requested at ~'£-'(.'..~:~1~ ~.'%~'~. is ~'l~ . This was calculated by applying four ~e~rs of revenue to the co'st t~ Vepco of installing the facilities. We w111 proceed with construction upon receipt of a letter authorizing Vepco to bi11 the County of Chesterfield for the installation cost. If you have any questions, please contact me at 320-7811. Yours truly, A. Smith, J~r. Customer Service Supervisor mam CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETING DATE: July 8, 1981 ITEM NUMBER: 16.C. SUBOECT~ To Request the Board to Pass a Resolution asking its Congressional Delegation to Support Full Funding of the Airport Development and Aid Program COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Airport Development and Aid Program is now being considered by Congress for reappropriation. Because the program is not currently funded, there are no federal funds available for the planned improvements at the Chesterfield County Airport. The portion of the Phase I expansion of the Airport which is eligible for federal funds is expected to cost $3,151,000. Under past funding formulas, the federal share would have been $2,836,000; State share - $151,000, and local share - $151,000. Legislation pending varies from continuing the present funding formulas to reducing the federal participation from 90% to 75%. If legislation passes with 75% federal sharing costs, local costs will increase. The extent of the increase to the County is not known because the State may continue contributing only 5% or may increase its share to 12.5% or more. A most unfavorable situation would result if the federal participation changes to 75%, and if the State participation remains at 5%. This situation causes the cost to the County to increase from $151,000 to $630,000. Staff recommends that the Board pass the attached resolution and send it to federal representatives along with a cover letter asking for their assistance and offering to meet with them to discuss airport needs, and the benefit of making improvements to Chesterfield's airport. As well, a Board representative, the County Administrator and the Airport Manager should meet with the area representative of the Virginia Aviation Commission, Mr. Carl M. Lindner, and Department of Aviation Officials to discuss Chesterfield's situation. PREPARED BY; ATTACHMENTS: YES I~ NO E! SIGNATURE: COUNTY ADMI NI STRATOR RESOLUTION WHEREAS, t~e Chesterfield County Airport is considered a basic reliever facility for Byrd International Airport by State and National Airport System P1 ans; and WHEREAS, the Chesterfield County Airport. requires expansion of runway, taxiway and related improvements and increased navigational aid capability to fill the role anticipated by state and Federal plans; and WHEREAS, expansion of the Chesterfield Airport is compatible with local plans and-objectives; and WHEREAS, expansion of the facility will contribute to the long term viability of Byrd International Airport by increasing its ability to better serve air carrier traffic; and WHEREAS, Chesterfield County has been pursuing for the past three years Federal assistance through Airport Development and Aid Program for the~ planned expans.ion, which program i~ now~ being reconside_r~ed for-~f_unding the Congress of the United States; and WHEREAS, the contrib'ution of Chesterfield Airport to the Federal and State Airport System justifies continuing the 90% Federal, 5% State and 5% local funding formula; and WHEREAS, the improvement t'o Chesterfield County Airport will contribute significantly to the desirability of the metropolitan area for economic development. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors respectfully requests its Congressional representatives to work toward fully funding the Airport Development and Aid Program to the extent necessary to assure the continued development of the Airport System in Virginia according to adopted local, state and national plans, with the program being ninety percent (90%) Federal funds and ten percent (10%) state and local funds. CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETING DATE: July 8, 1981 ITEM NUMBER:. 16.D. SUBJECT: Completion of County Obligations on Ramblewood Road, Bellwood Road, Warbro Road and Rockwood Park and Satinwood Drive COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The County has completed right of way acquisition and utility relocation responsibilities prerequisite to construction of the following projects: (1) Ramblewood Road industrial access project (2) Bellwood Road industrial access project (3) Rockwood Park recreational access project (4) Warbro Road rural addition project (5) Satinwood Drive rural addition project Attached are six resolutions that the Board must adopt to proceed with these projects. The first resolution authorizes right of way transfer for Ramblewood Road, Bellwood Road and Warbro Road (Rockwood Park and Satinwood Drive were done previously). The other five resolutions notify the VDH&T that County obligations are complete for construction. Recommendation: Board of Supervisors adopt the attached resolutions. ATTACHMENTS: YES El NO r'l PREPARED BY; w~. ~,,.,.- -- --., J~ff~'~. B. Muzzy C'~nity Develo~t SIGNATURE: COUNTY ADMI NI STRATOR PROPOSED RESOLUTION TL _~UTHORIZE TRANSFER OF RIGHT OF TO VDH&T FOR BELLWOOD ROAD, RAMBLEWOOD ROAD AND WARBRO ROAD BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby authorizes the Chairman of the Board and the County Administrator to execute deeds transferring the following rights of way to the Virginia Department of Highways and Transportation: 1) a sixty foot right of way on Warbro Road from Route 360 to approximately one mile north as shown on plats by J.K. Timmons & Assoc., Inc., Job Numbers 9932 and 13096 revised June 22, 1981 2) additional right of way required for widening Route 617, Ramblewood Road, from Route 898, Pinebark Road to Route 2487, Parkers Avenue, and constructing Parkers Avenue from Rambtewood Drive 75 feet west as shown on VDH&T plans for project 0617-020-191, C-501 revised July 10, 1980 3) additional right of way required for widening Route 656, Bellwood Road, from Route 1-301 to the end of state maintenance as shown on VDH&T plans for project 0656-020-196, C-501 revised March 11, 1981 PROPOSED RESOLUTION NOTIFYING VDH&~.~ C~*']OMPLETION OF COUNTY OBLIGATIOI )N RAMB~EWOOD ROAD INDUSTRIAL ACCESS PROJECT WHEREAS, Section 33.1-221 of the Code of Virginia sets forth provisions for providing funds for access roads to industrial sites, and WHEREAS, the Chesterfield County Board of Supervisors, in resolution dated January 14, 1~77,~ requested funds to improve Ramblewood Road approxi- mately one-half (1/2) mile from Pinebark Road to Old Dominion Iron and Steel Plant, and WHEREAS, the Virginia Department of Highways and Transportation Commission at its June 16, 1977 meeting, approved $50,000 from the 1976-77 industrial access fund to serve Old Dominion Iron and Steel and designated the project as Project 0617-020-190, C-501, and WHEREAS, this allocation was contingent upon the right of way and the adjustment of the utilities being provided at no cost to the Commonwealth. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors does hereby (1) guarantee the right of way which is shown on project plans 0617-020-190, C-501 to the Virginia Department of Highways and Transportation, this being the same right of way conveyed by deed dated , and (2) assure the Virginia Department of Highways and Transportation that the utilities for this project will be adjusted at no cost to the Commonwealth and that these adjustments will be started and completed shortly after project advertisement. ::b ' ' · .. \/ [railer Park ? , ,Moore "'".>. t. 'L /,'c -.t~ //, ;" '~ ~,". Radle Island L-ocA-no,4 MAp 65 20' r~34 ~33 t ~OSED RESOLUTION NOTIFYING VDH6 OF COMPLETION OF COUNTY OBLIGATIONS ON BELLWOOD ROAD INDUSTRIAL ACCESS PROJECT WHEREAS, Section 33.1-221 of the Code of Virginia sets forth provisions for providing funds for access roads to industrial sites, and WHEREAS, the Chesterfield County Board of Supervisors, in resolution dated July 13, 1977, requested funds to improve Bellwood Road from Route 1/301, Jefferson Davis Highway, to its termination at the E.I. du Pont de Nemours & Co. property, and WHEREAS, the Virginia Department of Highways and Transportation Commission, at its March 1978 meeting, approved $230,000 from the 1977-78 industrial access fund to serve E.I. du Pont de Nemours & Co. property and designated the project as Project 0656-020-197, C-501, and WHEREAS, this allocation was contingent upon the right of way and the adjustment of the utilities being provided at no cost to the Commonwealth. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors does hereby (1) guarantee the right of way which is sho~ on project plans 0656-020-197, C-501 to the Virginia Department of Highways and Transportation, this being the same right of way conveyed by deed dated , and (2) assure the Virginia Department of Highways and Transportation that the utilities for this project will be adjusted at no cost to the Commonwealth and that these adjustments will be started and completed shortly after project advertisement. I)isDosa 0 rER~HAN~[ I ii' ',, I l? L/~ t , Sta O~ ~ \ Radio Tower' "( , ' % PROPOSED RESOLUT'[ON NOTIFYING VDH&T OF COMPLETION OF COUNTY OBLIGATIONS ON ROCKWOOD PARK RECREATIONAL ACCESS PROJECT WHEREAS, Section 33.1-223 of the Code of Virginia sets forth provisions for providing funds to public recreational areas and WHEREAS, the Chesterfield County Board of Supervisors, in reso- lution dated May 28, 1980, requested funds to provide access to Rockwood Park and WHEREAS, the Commission of Outdoor Recreation recommended funds for the aforementioned access and WHEREAS, the Virginia Department of Highways and Transportation Commission, at its September 18, 1980 meeting, approved $200,000 from .the 1980-81 recreational access fund to serve Rockwood Park and desig- nated the project as Project 0744-020-233, M-501 and WHEREAS, this allocatiOn was contingent upon the right of way and the adjustment of the utilities being provided at no cost to the Commonwealth. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors does hereby (1) guarantpe the right of way which is shown on project plans 0744-020-233, C-501 to the Virginia Department of Highways and Transportation, this being the same right of way con- veyed'by deed dated June 23, 1981,. and (2) assure the Virginia Department of Highways and £ransportation that the utilities for this project will be adjusted at no cost to the Commonwealth and that these adjustments will be started and completed shortly after the projected ad.vertisement date of July, 1981 and (3) assure the Virginia Department of H~ghways and Transportation that the land which this project will serve will be used only for public recreational purposes. Pit 21G · h ~ 287 Hop, · CHESTERFIELD COUNTY: At a regular meeting o~ the Board of Supervisors, held at the Courthouse on July 8, 1981, at 10:00 a.m. On motion of Mr. Bookman, seconded by Mr. Dodd, the following resolution was adopted: Whereas, Section 33.1-72.1, Code of Virginia, gives the Board of Supervisors the authority to request the Virginia Department of Highways to accept certain streets into the secondary system of highways within the limits of available funds and the mileage limitation in such County as required by the State Highway and Transportation Commission policy for rural additions for taking such roads into the secondary system of State highway system; and Whereas, Warbro Road qualifies as a rural addition road under Section 33.1-72.1; and Whereas, the Virginia Department of Highways estimates the construction of Warbro Road not to exceed a cost of $105,000; and Whereas, Chesterfield County has obtained and recorded an unrestricted right-of-way of sixty feet and required easements, cuts, fills, and drainage on Warbro Road. Now, Therefore, Be It Resolved that the Chesterfield County Board of Supervisors does hereby request that the Virginia Department of Highways and Transportation accept Warbro Road from intersection Route 360 to approximately one mile north of Route 360 into the secondary system for maintenance and up to $105,000 be taken from County's rural addition funds to be used to construct this section of roadway to minimum State standards as allowed under Section 33.1-72.1, Section C1, of the Code of Virginia laws. And Further Be It Resolved that the Chesterfield County Board of Supervisors guarantees the Commonwealth of Virginia unrestricted right-of-way sixty feet including necessary easements for cuts, fills, and drainage; and the utilities will be adjusted and clear of right-of-way involved at no cost to the Department. Vote: Unanimous Certified By: to the Board of Supervisors PROPOSED RESOLUTION REQUESTING STATE ACCEPTANCE OF WARBRO ROAD AS A RURAL ADDITION PROJECT WHEREAS, Section 33.1-72.1, Code of Virginia, gives the Board of Supervisors the authority to request the Virginia Department of Highways to accept certain streets into the secondary system of highways within the limits of available funds and the mileage limitation in such County as required by the State Highway and Transportation Commission policy for rural additions for taking such roads into the secondary system of State highway system, WHEREAS, Warbro Road qualifies as a rural addition road under Section 33.1-72.1, WHEREAS, the Virginia Department of Highways estimates the construction of Warbro Road not to exceed a cost of $105,000, WHEREAS, Chesterfield County has obtained and recorded an unrestricted right of way of sixty feet and required easements cuts fills, and drainage on Warbro Road. ' ' NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors does hereby request that the Virginia Department of Highways and Transportation accept Warboro Road from intersection Route 360 to approximately one mile north of Route 360 into the secondary system for maintenance and up to $105,000 be taken from County's rural addition funds to be used to construct this section of roadway to minimum State standards as allowed under Section 33.1-72.1, Section C1, of the Code of Virginia laws, AND FURTHER RESOLVED, that Chesterfield County Board of Supervisors guarantees the Commonwealth of Virginia unrestricted right of way sixty feet including necessary easements for cuts, fills, and drainage; and the utilities will be adjusted and clear of right of way involved at no cost to the Department. "48 ~4~ .,,Gravel 44 'j / u43 · , 'N~ng ('r~ek Ch N. PROPOSED RESOLUTION REQUESTING STATE ACCEPTANCE OF SATINWOOD ~DRIVE AS A RURAL ADDITION PROJECT WHEREAS, Section 33.1-72.1, Code of Virginia, gives the Board of'Supervisors the authority to request the Virginia Department of Highways to accept certain streets into the secondary system of highways within the limits of available funds and the mileage limitation in such County as required by the State Highway and Transportation Commission policy for rural additions for taking such roads into the secondary system of State highway system. ~{EREAS, Satinwood Drive qualifies as a rural addition road under Section 33.1-72.1. WHEREAS, the Virginia Department of Highways estimates the construction of Satinwood Drive to cost $50,000. WHEREAS, the Chesterfield County has obtained and recorded an~unrestricted right of way of fifty feet and required easements, cuts, fills, and drainage on Satinwood Drive. NOW, THEREFORE, IT BE RESOLVED that the Chesterfield County Board of Super-f visors does hereby request that the Virginia Department of Highways and Trans- portation accept Satinwood Drive from intersection Route 650 to 0.1~ mile east Route 650 into the secondary system for maintenanceand $50,000 be taken from County's rural addition funds to be used to construct this section of roadway to minimum State standards as allowed under Section 33.1-72.1, Section C1, of the Cod~ of Virginia laws. AND FURTHER RESOLVED that Chesterfield County Board of Supervisors guaran- tees the Commonwealth of Virginia unrestricted right of way of fifty {eet includ- ing necessary easements for cuts, fills, and drainage; and the utilities will be adjusted and clear of right of way involved at no cost to the Department. ) ~:' .I. ' .~. ~; ,~ ,.;"..' 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' 2 ::- -' I "'~- - il'0.'~ines' !: 5A Ti I,,I U.)C:OI) CHESTERFIELD COUNTY BOAFID OF SUPERVISORS MEETING DATE: July 8, 1981 16 E AGENDA ITEM NUMBER: · · SUBJECT: - Selection of an Architect for the Ettrick Fire Station Renovation (Community Development Block Grant Funded Project) COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: - SUMMARY OFINFORMATION:- As part of the new Ettrick three-year Community Development Block Grant (CDBG) program, the community fire station is to be expanded and renovated. The use of active and passive solar energy is to be a part of this renovation and expansion. Community Development has advertised and received fifteen (15) Statements of Qualifications from architects for the station renovation. Staff from the Fire Department and Community Development reviewed the statements independently using experience with fire stations, renovations, HUD funded work and solar design as selection criteria. Based on staff's combined evaluation, three firms were selected for more detailed examination. These firms were Owen & Mayes, Inc., Chenault & Associates, AIA, and Glave-Newman-Anderson. These firms developed and presented proposals for the station renovation to representatives of the Fire and Community Development Departments. Owen & Mayes proposes a joint venture with Harrison & Hardison. Both firms are from the Lynchburg area; however, Owen & Mayes has a Richmond office. Owen & Mayes has a strong background in solar design and retrofit along with considerable HUD funded work. Harrison & Hardison has designed several fire stations, and is familiar with the specific needs of such a facility. Their combined fee for the renovation design, construction supervision, and Federal Labor Standard monitoring is $20,000. Chenault and Associates was also interviewed. This firm designed the Clover Hill Fire Station and has done work in Ettrick before. The firm has experience in solar design but it has had limited exposure to Federally funded work.. Their fee for (Continued on next page) AYTACHMENIS:- r-]YES ~NO ¢ ~-~ey B. MUz rector "~artment of ~unity Development S/GNATUFtE: COUNTY ADMINISTRATOR Continued - renovation design, construction supervision, and Federal Labor Standards monitoring was $31,775. Glave-Newman-Anderson was interviewed as well. While this firm has not designed any fire stations, they do have extensive renovation experience and propose to use Engineering consultants who are familiar with fire stations. The firm has solar design experience and has done HUD funded work. Their proposed fee was $30,000 for renovation design, construction supervision, and Federal Labor Standards monitoring. RECOMMENDATION: Staff recommends that the Board of Supervisors authorize the Acting County Administrator to enter into a contract with Owens & Mayes to design and supervise the Ettrick Fire Station renovation. BOARD OF SUPERVISORS HARRY G. DANIEL, CHAIRMAN DALE DISTRICT R.GARLAND DODD,VICE CHAIRMAN BERMUDA DISTRICT CLOVER HILL DISTRICT dOAN GIRONE ~ M'O LOTHIAN DISTRICT ;~t/ E.MERLiN O'NEILL SR. ~ ~ MATOACA DISTR~CT ~~ MEMORANDUM TO: FROM: DATE: SUBJECT: CHESTERFIELD COUNTY CHESTERFIELD sVlRGINIA / COMMUNITY DEVELOPMENT (804) 748-105:5/645-2894 Jeffrey B. Mu~zzy, Director, Community Development j ~ i . ~ ames P. Zoo~.~k~lrector,~ Community Planning /~ May 11, 1981 it NICHOLAS M. MEISZER COUNTY AOMINISTRATOR ~.t~.,~~ Ettrick Project You have asked me how the project in Ettrick can be expedited so that the construction work can be continued rather than shut down for a period of months and then started up again. I have attached staff's original project schedule. The projects can be accomplished prior to this schedule. The schedule already includes a reduction in the time normally anticipated for HUD review. The schedule was developed so that one contract for sewer and water improvements could be made at a time when the bulk of the HUD funds would be available. This is the end of Year 1/beginning of Year 2 with construction anticipated about February 1982. The contract would be subject to the availability of HUD funds and would include a "Loan" from the Utilities Department of 'about $200,000 to be repaid in May 1983 when third year HUD funds would be available. It is possible to expedite this schedule by seeking a loan o.f $600,000+- from the Utilities Department to be repaid in two install- ments: $400,000 in May 1982 and $200,000 in May 1983. The Board of Super- visors would need to make the appropriation in August or September 1981. This issue has not been fully discussed with the Utilities Department; yet, it looks promising. It should be clearly understood that the County staff, each year, enters into a contract with HUD and usually needs to negotiate HUD objectives (with regard to Fair Housing, Equal Opportunity, Housing Assistance Planning, etc.) with the County's preferences. If we can get the Federal funds within the limits of what we feel the County is willing to do, the staff recommends that the contract be signed. If we cannot reach agreement, we can recommend not entering into the contract and cutting back the project. Prespending in anticipation of funds reduces our strength in negotiation. With the~new administration in Washington, this may not be a serious problem. As well, there is a very remote possibility that the Block Grant may not be fully funded in future years. We feel this is remote because while many programs are being cut, the Block Grant program seems to be one that the new adminis- tration likes and has not cut. Jeffrey B. Muzzy Page Two May ll, 1981 Another problem with expe.diting the schedule, beyond the need for an appropriation of $600,000-~, is the design of the drainage work which should be accomplished prior to developing construction plans and speci- fications for the sewer and water replacement. Construction plans and specifications and bid document need to be developed by Weston Engineering for the replacement design which has already been developed and which has a few minor problems. To do the drainage design work, the County needs to competitively select and contract with an engineering firm. We were able to convince HUD that this process was not necessary for the sewer and water project because the design had already been done by Weston as part of the previous grant. HUD will not allow a non-competitive process for the engineering of drainage work or architectural services for design of the fire station renovation. The attached schedule calls for engineering and architect selection recom- /~ mendations to the Board of Supervisors (a._t their 1 ~ ' June) so that contracts could be signed, and worn in July a, ~ th~-~-~me time HUD funds become available. We have already begun the selection process; May 8 is the last day for submittal of qualification statements. The County cannot enter into contract or pay for professional design services prior to HUD's approval of the application and we cannot reimburse ourselves for costs incurred prior to that approval. To expedite the design process, we have several options. We are talking with HUD about a further reduction in the review process (typically 75 days is required; we have already negotiated a 45-day review). This week, we discussed a reduction to 15 days which will require a waiver from Washington, HUD Area Office approval, a statement of reasons, A-95 review waiver and citizen review waiver. I believe all the above is possible. If not we can do the following: ' 1. Unofficially authorize Weston to do plan specs and bid documents for the water and sewer project. ~ Weston would bill the County a couple of weeks after our application was approved and the County would assume that all the work was done after our official notice to Weston to proceed. 2. Competitively select engineer for drainage project; get Board authoriza- tion to enter into contract for engineering services subject to the availability of HUD funds. With this in hand, unofficially authorize the engineer to proceed. And the rest would proceed as with Weston's situation above. e Coordinate 1 & 2 so drainage design is coordinated and portions incor- porated into the contract bid documents for the water and sewer re- placement project. Changes in the construction that need to be made due to the Utilities Department's design modification or interface problems with the drainage system could be handled as change orders if there were not adequate Jeffrey B. Muzzy Page Three May ll, 1981 time to coordinate the process before the bidding process. If all the above were accomplished (the $600,000-+ issue, the unofficial authorization for engineering and design services, and the reduced review period by HUD), it is possible that we could bid the project by June 30, 1981, award the contract by July 30 and issue construction notice to proceed by August 15, 1981. If we do not get the waiver from HUD, it is possible to bid the project by July 30, award the contract by August 30 and issue notice to proceed by September 15. There are risks in "rush" that I do not need to elaborate. Basically, two risks exist: (1) you need to know that "unofficial" notice to proceed may be practical but not legal, (2) to coordinate this will take cooperative effort and time from many departments, not only ours, but Utilities, the County Attorney and Environmental Engineering. This schedule does not include measures necessary to expedite the major portion of the drainage work or the fire station because expediting these projects is not critical at this time. pb BOARD OF SUPERVISORS HARRY G. DANIEL, CHAIRMAN DALE OISTRICT R. GARLAND DODD,V)CE CHAIRMAN BERMUDA O~STR,CT C.L.BOOKMAN CLOVER HILLDISTRICT ,JOAN GIRONE MIOLOTHIAN DISTRICT E.MERLtN O'NEILL SR. MATOAC ADISTRICT CHESTERFI EL D COUNTY CHESTERFIELD ,VIRGINIA 238:52 COMMUNITY DEVELOPMENT (804) 748-1055/643-2894 NICHOLAS M. MEISZER COUNTY AOMINISTRATOR MEMORANDUM TO: FROM: DATE: SUBJECT: Richard L. Hedrick, Acting County Administrator James i' Zo~rector, Community Planning May 11 1981~J Submission of 1981 Community Development Block Grant (CDBG) Application BACKGROUND Chesterfield County has been participating in the Department of Housing and Urban Development Community Development Block Grant (CDBG) program since 1975. The Community Development Department has always had the lead responsibility for this program. During the first three years of program involvement, the County received less than $400,000 and projects were limited to sewer line installation. In 1978, the County received $1.5 million dollars for three-year program in Ettrick. With these funds, the County began to replace the old water and sewer system which serves Ettrick. Also included in this application was a total of $80,000 for housing rehabili- tation and recreation improvements. In 1980, the County applied for another three-year comprehensive $1.8 million dollar grant for Ettrick to complete the water and sewer system replacement begun under the previous grant, to renovate the existing fire station within the community, to make various drainage improvements, and to provide low interest home improvement loans. In March of 1981, the County was notified that this application had been selected for funding and was advised that a first year application for $600,000 was to be submitted to the area office on May 15, 1981. The Ettrick water and sewer system is the oldest central water and sewer system in the County. The water and sewer lines were installed as a result of a severe typhoid outbreak in the 1920s. The Ettrick system is connected to the Petersburg utilities system and was regarded as a totally independent sanitation district within the County until 1977. At that time, because of inadequate maintenance and user fees the County was forced to dissolve the authority and assume responsibility for the system. During the years that the Ettrick water and sewer system was administered by the independent authority, maintenance of the lines was piecemeal, and replacement of small inadequate lines was virtually non-existent. Therefore, when the County assumed responsibility for this water and sewer system in 1977, there were tremendous problems with the system. Memo ran dum Ri chard L. Hedrick Acting County Administrator Page Two May 11, 1981 The Community Development program like any federal program has strings that are attached to the funds beyond those of program implementation. In the case of CDBG program, such things as fair housing, equal employ- ment opportunities, housing assistance for low income families are some of these program "strings." In the past, the County has experienced some problems in resolving these particular issues in conformity to County policies and wishes. Most of these problems have been resolved and I do not anticipate any such problems with the current application. SITUATION The water and sewer replacement work funded under the old grant is underway. Stamie E. Lyttle Construction Company is the contractor for this work and estimates that construction should be completed at the end of May 1981. Mr. O'Neill is very interested in implementing the remainder of the water and sewer work funded under this second grant as quickly as possible. I have attached a memorandum addressed to Jeffrey Muzzy which outlines the current program execution schedule and the possibilities of acceleration. To shorten the lag time between formal application submission and approval, staff has submitted an unsigned application to the area office for review. The neXt step is to request a waiver to the 45-day waiting period for citizen comments. I have attached a letter for your signature requesting this waiver. The Board has scheduled and advertised a public hearing on the application for May 13, 1981. After this~public hearing, the Board will be asked to authorize you to submit the application. Once this action has been taken, staff will deliver to the area office the signed application and the waiver request. To shorten the lag time between application approval and project execution, the following steps have been or will be taken: (1) A wage rate determination has been requested for construction; (2) A meeting with the Utilities Department has been scheduled to determine if it is possible to bid the construction work by July 1, 1981, and what actions would be required; (3) Based upon the above meeting with the Utilities Department, a meeting with the water and sewer engineer will be scheduled to suggest advance preparation of construction specifications. Memorandum Richard L. Hedrick Acting County Administrator Page Three May 11, 1981 I'f you have any questions regarding the actions being undertaken by staff in implementing the CDBG project, please let me know, I believe that a full discussion of the Block Grant Program with you, Jeff Muzzy, Linda Grasewicz and myself should be pursued when your schedule permits. pb CC: Jeffrey B. Muzzy Linda B. Grasewicz Attachments CC C BOARO OF SUPERVISORS HARRY G. DANIEL ,CHAIRMAN DAL~ I)ISTRICT R.GARLAND DODD, VICE CHAIRMAN BERMUDA DISTRICT C.L.BOOKMAN CLOVER HILL DISTRICT JOAN GIRONE MIDLOTHIAN DIgTRICT E.MERLIN O'NEILL SR. MATOACA DISTRICT CHESTERFIELD COUNTY CHESTERFIELD , VI RGI'NIA 25852 (804) 748-1211 NICHOLAS M. MEISZER COUNTY ADMINISTRATOR May 14, 1981 Ms. I. Margaret White U.S. Department of Housing and Urban Development Area Office 701 East Franklin Street Richmond, VA 23219 Dear Ms. White: Chesterfield County respectfully requests a waiver to the 45-day waiting period for citizen comments required for our 1981 Community Development Block Grant Small Cities Application. This application involves water and sewer line replacement, fire station renovation, and drainage design work in the village of Ettrick. The previous three-year CDBG program was also for Ettrick, and presently construction is underway replacing water and sewer lines in the previously funded neighborhoods. Residents in the neighborhoods scheduled for replacement under the new three-year program are eager to get the work started in their areas. The waiver is being requested for several reasons. First, citizen involve- ment in program development and design has been extensive. Several public meetings and hearings have been held in Ettrick. These meetings were well attended and citizen comments,'while being very favorable, indicated a desire to expedite program implementation. I have enclosed a letter from the chairman of the Citizens Advisory Committee in Ettrick which indicates the interest of area residents in immediate program implementation. On May 13, 1981, the last public hearing was held before the Board of Supervisors to allow County-wide citizen comment on the 1981 application. There were no adverse comments offered at this hearing. The application being submitted' to HUD is exactly the program presented to the citizens at the two public hearings in Ettrick and the two hearings before the Board of Supervisors. The second reason which the County feels supports a waiver of the 45-day comment period involves the cost savings which would result from early implementation of the work scheduled in the first program year. The savings which would result involve all the scheduled activities. The State Highway Department plans to resurface Chesterfield Avenue in the late summer. If the County can complete the drainage design prior to this highway work, it may be possible to have State forces install the necessary drainage pipe under Chesterfield Avenue before resurfacing. This would mean considerable savings for the drainage project scheduled for Ettrick. Early start would reduce the Ms. I. Margaret Whi~e May 14, 1981 Page 2 effect of inflation resulting in cost savings for the water and sewer work and fire station renovation. With a waiver, the project can be bid two months early, resulting in savings of as much as $50,000, since we propose to bid all three years of water and sewer work and the two years of fire station renovation under single contracts. Lastly, there is a perception of Ettrick residents that this application is a continuation of previous CDBG activities. It is difficult, if not impossible, to convince area residents that the present application represents a totally new program in their community which requires time delay inherent in a new program. Because the water and sewer work involves replacement of existing lines, Ettrick residents have been inconvenienced by the replacement work, having to deal with torn-up roads, disruption of services, and all the other things that go along with this type of work. Residents are eager to have all the replacement work completed and their community restored to normal as soon as possible. Therefore, the County feels it would be in the best interest of everyone involved if the work could be continued in the neighborhoods funded under this new application when the work in the old CDBG area concludes in early summer. The County has already taken several steps to neduce the time normally expected for program implementation. We have secured awaiver to the A-95 review which would normally be required for this application, and have enclosed a letter from the Area-wide Clearinghouse confirming this waiver. Also, the County has begun the selection process for a drainage engineer and the architect for the station renovation. When application approval and authorization to incur costs is given by your office, the County will be ready to execute, these contracts. The County hopes that it will be possible to reduce the time required for an authorization to incur project costs. We feel a waiver of the 45-day waiting period is important to the timely implementation of our entire comprehensive program and we are ready to work with the Area Office on whatever steps need to be taken to secure such a waiver, We appreciate all the support which the Area Office has given Chesterfield in'the past and look forward to working with you in the future. Please let me know if there is anything we can do to assist you in securing the waiver requested. Very truly yours, Richard L. Hedrick Acting County Administrator skh ETTRICK Cl' IZENS ADVISORY COMMITTEE May 4, 1981 Ms. I. Margaret White U.S. Department of Housing and Urban Development Area O~fice 701 East Franklin Street Richmond, VA 23219 Dear Ms. White: The Ettrick Citizens Advisory Committee is eager to get the water and sewer re- Placement work underway and completed. The Community's streets have been torn up and normal life has been disrupted for almost a year. While the streets are already torn up and we have adjusted our lives to deal with the inconveniences of replacement work, we would like to go on and get the rest of the system replaced. While Ettrick residents are aertainly appreciative of the work which has been done and will be done in our community throuQh the support of your office, we would like to see the water and sewer replacement concluded as soon as possible. The Committee sees no need to delay application approval to allow for citizen comments. The County has done an excellent job of involving and informing the citizenry about this upcoming application. I would say everyone in Ettrick is aware of the CDBG program and t have heard no adverse comments about either the past performance or the new program proposed for Ettrick under the CDBG ~rogrami As a businessman in and a resident of Ettrick, I urge you to do everything possible to expedite the program approval so that the replacement work can continue uninterupted. Thank you for your time and consideration. Sincerely, William Hawkins, 'Chairman Ettrick Citizens Advisory Committee ~RICHMOF~E) ~;;IONAL PLANNING DISTRICT COMMISSION May 4, 1981 Mr. ,lames P. Zook Chesterfield County Dept. of Community Development P.O. Box 40 Chesterfield, VA 23832 Dear Mr. Zook: Re: A-95 Review SAI# 81-15-050 - Chesterfield County - Community Development Block Grant/Metropolitan Small Cities Comprehen- sive. The Richmond Regional Planning District Commission, as the Areawide A-95 Clearinghouse, has reviewed the NOI and Pre-applications for the abov~ project, and has elected to waive the 45 day review period on the full application. If you have any questions concerning this project review, please do not. hesitate to call me. Sincerely, Dolly M. Collier Technical Assistance-Coordinator 6 NORth SIXTH STREET. SUITE 500, RICHMOND. V~RGINIA 23279 · PHONE (804) 644-8586 MEETING MATE: SUBJECT: - CHESTERFIELD COUNTY BOARD Of SUPERVISORS July 8, 1981 AGENDA ITEM NUMBER: 1G.. P. Selection of an Engineer for Ettrick Drainage Improvements (Community Development Block Grant funded project) COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: - SUMMARY 0FINFORMATION:- As part of the new Ettrick three-year Community Development Block Grant (CDBG) program, drainage improvements in the community are scheduled. Community Development has advertised and received twenty-one (21) Statements of Qualifications from Engineers for the drainage project. The eight selection criteria used to evaluate these statements are attached. Nine firms satisfied at least six of the criteria and were selected for further analysis. Staff met with representatives of all nine firms, reviewed information available on the project, and requested a fee proposal be submitted by June 25, 1981. Eight firms returned fee proposals within the requested time period. After evaluating the scope of services offered and proposed fees, it is staff's recommendation that Charles C. Townes and Associates' design fee proposal of $22,261.50 be accepted. This firm has done extensive drainage work in Chesterfield and, therefore, is familiar with the County's procedures and requirements for drainage work. Also, Charles C. Townes' offices are less than a mile from Ettrick. The firm's proposed hourly rate for redesign and negotiation services is very low. Given the uncertainty as to the type and extent of drainage improvements in Ettrick, these lower fees could result in a considerable savings to the County over the life of the project. A list outlining the eight firms submitting proposals and their strengths and weaknesses is attached. RECOMMENDATION: The Board of Supervisors is requested to authorize the Acting County Administrator to enter into a contract with Charles C. Townes and Associates for engineering design services for the Ettrick Draina~ge Proj~. PREPARED BY: 7MUzzy~ector ATTACHMENTS:- ~('"~YES r']NO ~D~partment of C ~_~ity Development SIGNATURE: ~2NISTRATOR ENGfNEER SELECT [ ON CI{['i'EII IA FI I~I NAME Local Firm Chesterfield County Drainage work' in County. Experience with Highway Department. tlUD .funded work. Major emphasis of firm is drainage work. Drainage design experience shown. Drainage construction experience shown. Familiarity with Ettrick. NOTE: Environnlental EngJl~cerini,, esLimaL-es that approxinlately 4,000 feet of easenlents will 1rove t('~ be p.l. atted for this project which wi ll mean at~prox.imately f:ifty (50) £ndivid~ml plats. AMERICAN ENGINEERS PROPOS EI) FF;I'] WITII EASEMENTS $87,200 .Aj)_~!_y_s_i__s: A local engineering firin who has done drainage work ]n the County. The firm has demonstrated knowledge of Ettrick and ]ts specific drainage problems. _P..r_j_)_p.?_Sa__l_: A separate cost for 'easement pJats is not indicated l.n the proposal and there is no indication that the costs of easement p].ats is included ~in the fee. All preliminary enAlneering with 20 sets of final plans and specifications is included in the proposa.l. 'AUSTIN BROCKENBROUGH & ASSOCIATES PROPOSEI) Fl,H,] WITH EASEMENTS S29,012 $44,912 _,A_p~al__~y_si__s_: A local engineering firm who has done HUD fnnded work before. The fir]~ has done considerable drainage work in the County; however, the firm has no demonstrated knowledge of the Ettrick area and its specific drainage problems. ~_.r:.qpp_~_~:!.: $300 flat fee for each easement pint, ail prelim/nary engineering w~th 20 sets of final plans and specifications are inc]nded in the proposal. PROPOSEI) FEI~ BREMNER, YOUNGBLOOD & KING, INC. WiTH EASEMENTS _A_n_a__l_y_s'_i_~_: A local engineering/planning firm who has done flUD funded drainage work. The firm has done drainage work. in the County in c~)n- junction with private residential and planned unit development. The firmd~as no demonstrated knowledge of the Ettrick area and its specific drainage problems. $19,500 $ 23,50O _l~.r_o_p_o_~_a__l_: $1.00 per foot charge for easement plats, ail]. 10re] iminary engineeri, ng with 20 sets of final plans and specificat:ions are ]nclnded in the proposal. PROPOSEI) FEI'; CHARLES C. TOWNES WITtl EASEblENTS $22,26 1.50 $22,26l .50 An.a.lj_s_i_s.: A ]oca] em¥ineering firm wlm has dm~e considerable dralna~;e work i.n the County. The firm has an off:ice less titan ] mile from Ettrick and has demonstr;~tc~d knowledge of Et:triadic ami its specific drainage t)roblcms. llowever, the firm has no previous IIUI) funded expori, cnce. )~rfl.l?½:bSj!_l.: The cost of easement plats is :i. ncludud i.n thc' [>roposed fee° All preliminary engineering with 25 sets ot! f.[nal plans and st)et.if leaL ions is included in the proposal. ltARI,AND BAR'I'IIOI,OHtg.4 & ASSOC'IA'I'I';S I'Rt'~l'{):; I':1)FI;f; W ITII I':ASI';tqI':NTS Ana. lzy_~_j_S.: A.local en~r, ilmering/l) l.;mning firm wino has d~me c~m:;idcrablc lllll) funded d~iainaF, e work. Tim firm It;is a dcmonstrat:cd l<nowledF, c of Ettrick and i. ts specific drainage problems. [Iowcvor, drain;t~e i~q noL a major emphasis of the firm and the firm has m~ drainage work experience in Chesterfield County. $8O, 829 _P_r__o.p_9..sa_.l...: $11.00 per foot charge for easement plats, all prelim:lnary engineer£ng with 20 sets of final plans and spec:lfications are inclnded in the proposal. PROPOSE1} FEE JORDAN AND HUTCItERSON WITII EASEHENTS $'~7 500 $29,500 _A_n?_l~ysis: A local engineering firm who has done considerable draiimge work in the County. The firm has a demonstrated knowledge of Ettrick and its drainage problems along with a familiarity with the capabilities of the Virginia State University drainage system. The firm also has done · HUD funded drainage work. Proposal: $0.50 per foot charge for easement plats, all preliminary engineering with 20 sets of final plans and specifications are included in the proposal. PROPOSED FEE $37,000 LEGAT, ELROD AND ASSOCIATES WITtt EASEHENTS $38,600 _Al!a_l_ysis: A local engineering firm who has done ltUI) funded pro.jects and assumed Labor Standards monitoring responsib:[lities. The firm has done considerable drainage work in the County and has a demonstrated knowledge of Ettrick and its drainage problems. ?_r_o_P_0_S_q_~: $0.40 per foot charge for easement plats. All preliminary engineering with 20 sets of final plans and specifications and the construction supervision and Labor Standards monitoring responsibility are included in the proposal. PR()POSEI) FI!;E WESTON WITII EASEMENTS $23,5O0 $29,750 Analysis: A local engineering firm who has done ltUD funded projects, and is very familiar with Ettrick and its drainage problems. While this office has done a storm water management ,plan for Petersburg, it has no drainage construction experience and it has done no drainage work in the County. .l?.0.pg_Sq~: $1.25 .fiat fee for each easc. menr pi. aL, all Frcl. iminary engineering with 20 sets of final plans and specifications arc illclt~dcd in the proposal. MEETING [.]ATE: CHESTERFIELD COUNTY BOARD Of SUPERVISORS July 8, 1981 AGENDA ITEM NUMBER: 16 .G. SUBJECT: - Request to Consider a Resolution Concerning the Development of a Regional Policies Plan by the Richmond Regional Planning District Commission COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: - SUMMARY OF INFORMATION: - At the July 9, 1981 meeting of the Richmond Regional Planning District Commission (RRPDC), Chesterfield representatives to the Commission will be asked to endorse a resolution supporting the preparation of a regional plan. It would be helpful for the Chesterfield delegation to the RRPDC to have the Board's guidance whether Chesterfield should endorse the regional planning effort cited in the resolution. Planning staff has carefully considered the effect of adopting the resolution and recommends that it be supported. A brief explanation of staff's recommendation and the proposed resolution is attached. RECOMMENDATION: Staff recommends that the Board of Supervisors endorse the concept of defining and discussing in a regional forum/~rough the plan process, issues of greater than local significance. ~f~ey B. M~zzY, ~-~r Department of Commh~lty Development ArrAC.MENTS:- k--lYES r--]NO SIGNATURE: COUNTY ADMINISTRATOR STAFF RECOMMENDATION CONCERNING THE PROPOSED RICHMOND PDC REGIONAL PLAN DEVELOPMENT RESOLUTION Virginia Code requires that PDCs undertake comprehensive plans for their territories and review such plans each five year period (Code of Virginia Sec. 15.1-1-406-407). However, there is no specific date for compliance with the law. There is also a provision that to be an official plan, it must be endorsed by the local jurisdiction. The RRPDC produced a plan, Horizon 2000, in 1975 but the plan was never endorsed by the member jurisdictions. The PDC first approved in the FY 1980-81 Work Program and Budget to undertake a new plan based on an issue and policy basis rather than land use maps. The first year of the plan development addressed key issue areas in the metro area; including Regional Cooperation, Utilities, Economic Development, Solid Waste amd Transportation. The second year program is to refine the issues and problems into a policy action program. The third year program is uncertain depending upon reaction to this year's activities, but is likely to include additional regional issues as well as providing forums and staff to promote accomplishing defined objectives. The regional plan once adopted by the Planning District Commission shall be used to guide the actions and directions of the Commission. If the regional plan is adopted by local governing body, the plan shall be used to guide public improvements which are of greater than local significance. The plan does not need to be adopted at the local level to be useful at the regional level. The Board can consider after the plan is prepared whether or not local adoption of the regional plan is desirable. While planning staff is skeptical about the regional plan being any more useful than the past regional plan, Horizon 2000, staff believes that there is benefit in local policy makers discussing in a regional forum issues of broader than local significance. Staff believes that the amount budgeted for the plan preparation this year ($45,000) is adequate. We have stated before, however, that other projects of the Planning District Commission should be geared to specific local technical assistance needs. Currently, a Geographic Based Information System (GBF/DIME) is a very high priority for Chesterfield's planning staff. Therefore, because the plan process promotes interaction between local policy makers about issues of greater than local significance, staff recommends that the resolution concerning the development of a Regional Policies Plan by the RRPDC be supported. Rl,;SOl,lrl I)EVI,iIX')PI'II';N'! OF '.['llE RI,i(;[ONAL PO[,1./;II.;S PI,AN RICIIbIOND REGIONAL DISTRICt PLANNING COI, IbIISSt. ON The following Res~lutton is recommended for approval ~o prov~d'e policy direction to uhe scarf in preparation of ~he Regional Po] icies Plan. WHEREAS, preparation of a Regional Policies Plan has been approved Jn the FY 1982 Work Program and Budget by the Commission on June 11, 1981', and WItEREAS, a Regional Policies Plan is needed to provide a comprehensive framework for: maximization of publ. ic and private investment in the region; coordination of local, state, and fcfleral planning for the physical development of the region; and addressing critica.1 multi-juris- dictional proble~ns and opportunities facing the region and its member governments; and WIIEREAS, the Regional Policies Plan should be prepared for eventual adbption by the Commission and its local member governments in order to provide a mean'ingful and effective physical development policy guide for the Commission and its member governments; and now TIIEREFORE, BE IT RESOLVED, that the Comm2ssJon, in order to fulfi]_l the aforementioned purposes, directs the staff, in its approach to developing the Regional Policies Plan, to prepare a Plan which: i. Complements, not supplants, local plans and authorities; 2. Reflects local goals and policies and depends upon .local authorities for imp lement at ion; 3. Focuses on strategies and policies which protect and maximize return on public and private investment; 4. Provides a cooperative framework for coordinating physical planning carried out by the Commission, its member jurisdictions, and areawide, state and federal agencies; 5. Assists local_ jurisdict:ions in acco- mmodnting growth and development in an orderly and efficient manner, consis- tent with lots] plans and policies; 6. Identifies act'ions and responsil~i].ities for implementation of the PJan by loca] member governments and areawide, state and federal agencies. 7. Establishes a process l-,,r ~he on-going monitoring, review and ~pclating of L-he P ] an. INSTRUCTIONS TO SENDER: INSTRUCTIONS TO PERSON ADDRESSED: b '3/~, ,~ b A. REMOVE YELLOW COPY FOR YOUR FILE. ~ A. WRITE REPLY A,.'~'"t,,J>TTOM OF FORM. B. REMOVE CARBON FRO~ FORM, B..SEND REMAINDER OF FORM INTACT WITH C~ )NS TO PERSON ADDRESSED. C. RETURN WHITE ,~,ENDER, RETAIN PINK FOR YOUR'FILE. MESSAGE COUNTY of CHESTERFIELD CHESTERFIELD, VIRGINIA 23832 DATE REPLY te IGNED. REPLY tO SIGNED COPY R~.T~JRNED TO S~NDER CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: July 8, 1981 ITEM NUMBER; 17. A.1. SUBJECT: Approval of Water Contract No. W81-62CD/6(8) 1622 - Smoketree - Section "G" COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Developer: Midlothian Development Corporation Contractor: R.M.C. Contractors, Inc. Total Contract Cost: $57,110.00 Estimated County Cost: 5,969.25 - Refund through Connections for Oversize Mains Estimated Developer Cost: $51,140.75 Code: 366-1-11684-7221 No. of Connections: 79 This is a 16" water line that is being constructed along with development of Smoketree that will service property west of Smoketree and eventually connect with the proposed water transmission along Coalfield Road. District: Midlothian ATTACHMENTS: YES:~I~ NO [] C OU NTY ADM I N! STRATOR /- VICINITY SKETCH Stongh~nge SMOKETREE ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: July 8, 1981 ITEM NUMBER: 17. A.2. SUBJECT: Request for Water Extension to Serve Residents Along Ramona Avenue. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The estimated cost of extending a 6" water line is as follows: 430' of 6" A $10/ft. = 5 Water Services @ $300 each = Estimated Cost of Water Line Extension = $4,300 $1,5oo '$5 '8'oo It should be noted that the total estimated cost of this water line extension is $5,800. If all five (5) of the residents agree to connect to this extension the cost per connection is $1,160. With a $500 connection fee this will leave approximately $660 per connection to be amortized from service charges. We have checked with Fire Administration and they feel that no additional fire hydrants will be required in this area at this time. We are recommending that this extension be made if all five (5) of the residents sign contracts agreeing to connect to public water, District: Bermuda ATTACHMENTS: YES E] NO [] SIGNATURE: ,,, COUNTY ADMINISTRATOR CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE : July 8~ 1981 ITEM NUMBER:17. A.3. SUB4ECT: Award of Contract No. W79-21B/6(7)9217, Courthouse Complex Water Storage Facility COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: We are requesting Contract No. W79-21B/6(7)9217 for construction of a 2,000,000 gallon, single-column, elevated steel water storage tank, located on Route 10 east of the Courthouse, be awarded to Hydrostorage, Inc., in the amount of $1,366,150, which was the low bid. The Board has previously appropriated $821,000 for this project. We are requesting that $595,150 be appropriated from the 367 Surplus to 380-1-69217-4393 (includes $50,000 in contingency). This contract is part of the water bond improvement program to provide additional capacity from the Appomattox River Water Authority for the entire County system. Prices ranged from the low bid to $1,881,910. Contract calls for a completion date of 365 days from date of notification of award Five bids were received for the project. ' District - Dale ATTACHMENTS: YES [] NO [] SIGNATURE: COUNTY ADMINISTRATOR _/ Chesterfield \ \ ., 40 \ EADO-~ CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: July 8, 1981 ITEM NUMBER: 17.A.4. SUBaECT: Award of Contract No. W81-53B/6(8)1537, Graves Road Water Storage Facility COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION We are requesting Contract No. W81-53B/6(8)1537 for construction of a 1,000,000 gallon multi-column, elevated steel water storage tank, located on Graves Road, be awarded to Hydrostorage, Inc., in the amount of $578,900, whichwas the low bid. We are also requesting that $603,900 be appropriated from 367 Surplus to 380-1-61537-4393 (includes a $25,000 contingency). This contract is part of the water bond improvement program to provide additional capacity from the Appomattox River Water Authority for the entire County system. Prices ranged from the low bid to $776,00. Contract calls for a completion date of 365 days from date of notification of award. Five bids were received on the project. District - Matoaca ATTACHMENTS: YES I~ NO m") /- e % ~ Cbesdin ~ I Poge 59 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETING DATE', July 8, 1981 ITEM NUMBER:, 17. B.1. SUBJECT: Approval of Change Order No. 33 for Contract No. 7032-25 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION We are requesting approval of Change Order No. 33, in the amount of $545.54, to English Construction Co., Inc. for Contract No. 7032-25, Expansion of Falling Creek Wastewater Treatment Plant. This Change Order is to perform extra electrical work on controls for high torque on secondary clarifiers, which will sound an alarm when the motors reach 120% of continuous torque capacity. This will give these motors added protection against possibly being burned up. No.additional appropriation is needed. District: Dale Recommend approval ATTACHMENTS: YES [] NO Ifa SIGNATURE: COUNTY ADMI NI STRATOR CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: July 8, 1981 ITEM NUMBER: l?.B.2. SUBJECT: Authorization to employ Roy F. Weston for the remaining Ettrick Water & Sewer Rehabilitation, Contract Nos. 6(8) 1521 & 7(8)1421 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The present agreement for engineering services with Weston provides for furnishing the construction plans for the entire Ettrick system. We propose to continue using Weston's services for the utility work to be accomplished under the new HUD grant of approximately 1.2 million dollars for utility work. The re- maining engineering work will be performed under the "additional services" section of the contract at an amount not to exceed $37,000. The scope of work will involve preparation of the contract documents, specifications, modification of the plans to match the grant amounts and periodic onsite inspection. This may involve three (3) separate contracts. We hope to perform this work under one construction contract, in which case the engineering fee should be less than the $37,000. ATTACHMENTS: YES [] NO ~ SIGNATURE: /C OUI~T-~ ~ADM I I{11 STRATOR CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE : July 8, 1981 ITEM NUMBER: i?.C.1. SUBdECT: Report of Developer Water and Sewer Contracts COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following water and sewer contracts were approved and executed by the Acting County Administrator: (1) W81-61D/6(8)1610 Providence Court - Section '1' $35,407.70 Developer: George B. Sowers, Jr. Contractor: J. Steven Chafin, Inc. No. of Connections: 44 Clover Hill (2) S81-54D/7(8)1540 Courthouse Commons - $31,699.00 Phases I & II Developer: Magnolia Investment Associates Contractor: Stamie E. Lyttle Company, Inc. No. of Connections: 5 Dale (3) S81-50D/7(8)1500 Meadowdale Office Park - $11,881.05 Phase I Developer: Realty Industries, Inc. Contractor: Van Doren Brothers, Inc. No. of Connections: 12 Dale ATTACHMENTS: YES I'1 NO [] SIGNATURE ~NI STRATOR CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: July 8, 1981 ITEM NUMBER:I?-D'I' SUBJECT: Acceptance of Deed of Dedication from Brandermill, A Virginia General Partnership, Map Section:47-2 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION We request a resolution authorizing the County Administrator to sign a Deed of Dedication from Brandermill, A Virginia General Partnership, to the County accepting it on behalf of the County. The Brandermill agreement provided for Brandermill to dedicate the property for the Little Tomahawk Pumping Facility. Plans for a pumping station, having a capacity of 0.4 MGD average flow, are near- ing completion. This station will only serve Brandermill. Before any other areas can be served, additional facilities will have to be constructed. District: Midlothian ATTACHMENTS: YES I~ NO r-I SIGNATURE: · .,,(~Y-ADM I NI STRATOR CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETiNG DATE:,,,Jul¥ 8, 1981 ITEM NUMBER: 17. E.1. SUBdECT: Acceptance of Deed of Dedication from Robert William Ashby & Teresa Ann Ashby. Map Section: 9-6. COUNTY ADMINI~NTS: SUMMARY OF INFORMATION We request a resolution authorizing the County Administrator to sign a Deed of Dedication from William Ashby and Teresa Ann Ashby, husband & wife; to the County of Chesterfield accepting it on behalf of the County. This deed was required for site plan approval by the Planning office~ and will be used for future utilities and road widening. District: Midlothian ATTACHMENTS: YES I~/ NO ri SIGNATURE: - (~31.JNT'/"~DMINISTRATOR CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE' July 8, 1981 ITEM NUMBER; 17. E.2. SUB4ECT: Acceptance of Deed of Dedication from Hunter Douglas Crouch and Vickie L. Crouch. Map Section: 135-13. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: We request a resolution authorizing the County Administrator to sign a Deed of Dedication from Hunter Douglas Crouch and Vickie L. Crouch to the County of Chesterfield accepting in on behalf of the County. This deed was requested by the Planning Commission for approval of a variance for building permit approval, and will be used for future utilities and road construction. District: Bermuda ATTACHMENTS: YES I'~ NO [] SIG NAT URE: /~UNTY ADM I~NI STRATOR RIVERVIEW H.D. ~ V.L. CROtJCH D.B. 1501 PG. 2_3 ROAD PLAT SHOWING A PROPOSED ~ENTY FIVE (25') FOOT STRIP TO BE DEDICATED TO CHESTERFIELD COUNTY, VIRGINIA ACROSS THE PROPERTY OF H.D. & V.L. CROUCH IN BEP~DA DISTRICT. CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE : ....... July 8, 1981 17. ITEM NUMBER: g.3. SUBJECT: Consider Contract with Continental Land Sales, Inc. for the Purchase and Exchange of Land for Dale Park COUNTY ADMINISTRATOR'S COMMENTS: . A~ ~he direction off purchase off across ffrom ~he County In December of 1980, we purchased approximately 220 acres from the Sinclair Estate for $386,000; however, to properly construct the park, additional land was necessary. The Board previously authorized the Right of Way Office to negotiate with Continental Land Sales for a parcel adjacent to the Sinclair Tract containing 162.8 acres. Since there were no funds available to acquire this parcel, we were to attempt to trade surplus County land for the parcel owned by Continental. We have reached a tentative contract with Continental Land Sales and recommend approval based on the following conditions. The County will be conveying the following: 1. A Tract of land along River Road at Ivy Mill Road con- taining 49.653 acres. - cont. - ATTACHMENTS: YES E~ NO ~ SIGNATURE: / C"OU'NTY ADMINISTRATOR /- - 2 - 2. A tract of land along Bundle Road containing 78.971 acres. $78,800 in cash, which is the proceeds from the sale of 83 acres along Second Branch. e A tract of land containing 26.5 acres more or less from the Sinclair Tract recently acquired by the County. Continental Land Sales will convey their Haskins-Haag Tract con- taining 162.8 acres, located to the east of the Sinclair Tract recently purchased by the County. The contract is conditioned upon Continental Land Sales being able to have the 26.5-acre parcel, to be conveyed by the County, rezoned to R-9 zoning and a tentative subdivision approved by the Planning Commis- sion for at least 84 lots. If either of these conditions is not met, the contract shall be void. This land exchange and purchase, combined with the Sinclair Tract, will give the County a net of about 360 acres for the Dale Park. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: July 8~ 1981 ITEM NUMBER: SUBJECT: Authorization to proceed with an unknown heirs condemnation case to acquire an easement across the Estate of Emmett B. Rowlett for the eXtension of a water line along Happy Hill Road. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OFINFORMATION: The Utility Department is preparing to advertise for construction of the 16" water line to be installed along Happy Hill Road from the end of the existing water main to the proposed Mistwood Subdivision. In order to install this line it is necessary that an easement be obtained across the Estate of Emmett B. Rowlett. Since Mr. Rowlett died without a will and some of his children died witho~ wills,..the number of heirs to the estate is considerable. Since several of the heirs are out of State and their addresses are unknown and we can not be sure we know all of the heirs,it is necessary that a condemnation suit be filed against known and unknown parties. Since an emergency exists and it is necessary that we proceed with the construction of this water line, we ask that Board approve a resolution authorizing ~he County Attorney to proceed with the condemnation case and to publish notice to the heirs and obtain a right of entry for the construction of this line as soon as possible. District: Matoaca ATTACHMENTS: YES I~ NO [] SIGNATURE: '~NISTRATOR 275'T0 MARO-- B~DR_. HAPPY EMMETT ROWLETT D.B. 164, Pg. 150 GEORGE C,. ['~E-FTY NE' "''N L t.,.O (J L-- v~ ~ ,~, ..~ IO'CONST. EASEMENT 15' WATER EASEMENT HILL · ROAD RTE. 619 ~ 30'R/W Plat showing a proposed Fifteen (15') foot permanent water easement and a Ten [10') foot temporary construction easement across the property of Emmett Rowlett as recorded in D.B. 164, Pg. 150. LEGEND 15'WATER EASEMENT IO'CONST. EASEMENT Matoaca District Chesterfield County, Virginia THIS PLAT WAS PREPARED IN D.B.I.'51 , Pg. 600, DATED ~ . .w' 7'7,~'7,~ :' U T I LJ;T¥' FROM A PLAT APRIL 28, 191:5 149-2- I-5 DEPARTMENT CHESTERFIELD '~¢ALE ...... _NQ ,N, ,E,, ~^T, DAT~ :~,/ / / ?~.~ _. 2_.. 2 2 -79 TAX MAP 149-2 COUNTY~ VIRGIN REVISIONS I~ EAIONI A ! o,~",wN' r( FJM ,v GCA D~AWl Ne NO. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DAte',i,Jul¥ 8, 1981 ITEM NUMBER: II SUBJECT: Virginia Department of Transportation Safety Highway Safety Grant Request - ASAP Patrol COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The purpose of this grant request is to provide funding for off duty patrol .officers to work over time patroling selected areas of the County which have been identified as high accident locations to detect and apprehend the DUI offender. (Driving Under the Influence) The State funding would be matched by the County in existing police salaries. There is no additional expense to the County at the end of the grant period. ATTACHMENTS: YES [~ NO [] PREPARED BY: Elmer Hodge, Assistant County Administrator SIGNATURE' COUNTY ADM I NISTRATOR PROJECT GRART ~ 301)Ft. ~crRot d. Richmoi~U VA.232~ STATE: CITY: COUNTY: TOWN: Project No, S.E.P. REFERENCE Date HSD Received 2oordinator: ~ate Coordinator ReCeived: ~te Coordinator Reviewed: Comments: PART I (To be completed by Project Director - See Instructions) i. PROJECT TITLE I 2. TYPE OF APPLICATION (Ck. Appl'icable Bo~) Selective ~nforcement ASAP Patrol ( )i.Ini~ial ( )b. Revision ~)c. Continuation 3. APPLICANT A. Name of Agency B, Address of A~enc~ P. O. Box 148 Chesterfield Police Department Chesterfield, Virginia 23832 C. Governmental Unit (Ck. Applicable one) D. Name and Address of Governmental Unit () State (~ Count9 ( ) City ( ) Other SaIII. e as above 4. DURATION a. Grant Period 5. FUNCTIONAL AREA From: October'l, 1981 To: September 31, 1982 308 Alcohol 6. ACCEPT~%NCE CONDITIONS - It is understood that the undersigned have received and are willing to comply with the regulations governing grants (Form Appendix B or C and Audit Assurance) and the Guidelines for submission of applications for Highway Safety Project Grants for the Fiscal Year in which funds are being requested. A. PROJECT DIRECTOR -~ Name Elmer Hodge (4) Signa: , .... (2) Title Assistant County Administrator (3) Address P. O. Box 40 Chesterfield, Virginia 23832 (6) Telephone Number 748-1028 B. AUTHOH£JING (~FFICIAL OF GOVERNMENTAL UNIT (1) Name (2) Title Richard L. I{cdrick County Administrator (4) Signa£u,'c ("5~ Date ' PART fi ,;',)~' Jt~tu [:se Onlg) i 1. APPROVAL DAT~' 4 FEDERAL '"'"[ - ..... (,,*~D $ (3) A~dress p. O. Box 40 Chesterfield, Virginia 23832 (6) Telephone Number 748-1211 3. TITLE 1 -j PART IV ' SUMMARY OF BUDGET DATA A. Cost Category Project Period T°ta~r~e~de~tr~res Grant Peri°d ~' Agency Federal A.qenc~ Federal Agency Federal Z.. PERSONAL SERVICES 25~000 25~000 34~5Q0 25~000 257000 25~000 2. CONTRACTUAL SER VICES 3. COMMODITIES ~. OTNER DIRECT COS TS , ~ ~ 5 0 0 ~. INDIRECT COSTS ~OTAL ESTIMATED ' ' COSTS 25~000 25,000 , 34,500 54,500 25,000 25,000 B. SPECIFY HOW NON-FEDERAL SHOE WILL BE PROVIDED: In-Kind ~tch (FOR STATE USE ONLY) CONDITIONS: BOARD OF SUPERVISORS AG E NDA MEETING DATE: July 8~ 1981 ITEM NUMBER; SUBJECT: Virginia Department of Transportation Safety Highway Safety Grant Request - Traffic Radar Equipment COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The purpose of this grant request is to provide State funding for the purchase of twelve traffic radar units. Accident reports indicate that the drunk driver and the speed violator are the major contributing factors to fatal and injury accidents. The traffic radar units would provide the opportunity for the patrol officers to readily detect and apprehend the speeding motorist while the officer is performing the other functions of patrol. The State funding would be matched by the County in existing police salaries. There is no expense for the County beyond the grant period. ATTACHMENTS: YES ~ NO [] mEPA~ED BY: ~ ~ Elmer Hodge, Assistant County Administrator SIGNATURE: COUNTY ADM I NI STRATOR to comply with the regulations governin9 grants (Form Appendix B or C and Audit Assurance) and the Guidelines for submission of applications for Highway Safety Project Grants for the Fiscal Year in which funds are being requested. . PROJECT DIRECTOR PART IV ~o Cost Category Project Period T°ta~r~eQ~res Grant PeriOd "' _ Agency Federal Aqenc~ Federal Aqenc~ Federal 1.. PERSONAL SERVICES 18 ? 000 18,550 18,000 2. CONTRACTUAL SERVICES 3. COMMODITIES 4. OTHER DIRECT '" " COSTS 18,000 18,550 18,000 5. INDIRECT COSTS . TOTAL ESTIMATED COSTS 18,00,0 .... 18,000 18,550 18,550 18,000 B. SPECIFY HOW NON-FEDERAL SHARE WILL BE PROVIDED: In-Kind Match (FOR STATE USE ONLY) CONDITIONS: CHESTERFIELD COUNT BOARD OF SUPERVISORS AGENDA MEETING DATE: July 8, 1981 ITEM NUMBER' SUBJECT: Virginia Department of Transportation Safety Highway Safety Grant Request - Preliminary Breath Testing Equipment COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION; The purpose of this grant request is to provide patrol officers with an adequate supply of preliminary breath testing devices as described in Section 18.2-267 of the Virginia Code. The State funding would be matched by the County in existing police personnel salaries. There is no additional expense to the County at the end of the grant period. ATTACHMENTS: YES ~ NO !-'1 PREPARED BY; _~;h~,.~ ~ Elmer Hodge, Assistant County Administrator SIGNATURE: COUNTY ADMINISTRATOR APPLiCAI'iON FOR HIGHWA 'AFETY PROJECT GRANT ¥11~i? Depm'tment ot'Tmns .~. m~tion ~ 01)'lUmcr Road, Richmon~J,VA. 2~225 STATE: CITY: COUNTY: TOWN: Project No. FC'~STATE USE ONLY - I FunctiOnal Area IS.E.P. REFEKENCE Date HSD Received ICoordinator: . IDate Coordinator Receiv~d: IDate Coordinator Reviewed PART I (To be completed by Project Director - See Instructions) 1. PROJECT TITLE DUI Enforcement Alco-Sensor 2. TYPE OF APPLICATION (Ck. Applicable Box) (~a.Inl'tial ( )b. Revision ( )c.Continuation 3. APPLICANT A. Name of Agency B, Address of Agency P.O. Box 148 Chesterfield County Police Dept. Chesterfield, Vir§inia 23832 C. Governmental Unit (Ck. Applicable one) D, Name and Address of Gov~.rnmental Unit () State (}O County Same as Above ( ) City ( ) Other 4. DURATION a. Grant Period I 5. FUNCTIONAL AREA From: October 1, 1981 [ 308 Alcohol TQ.; S~t~mhe~ 3~ ]98~ 6. ACCEPTANCE CONDITIONS - It iS understood that the undersiqned have received and are dc lGu .~. i 1 n f a Fiscal Meat' in which funds are being requested. A. PROJECT DIREC'I'OR ~ Name Elmer Hodge (4) Sig,'~a~ ,'~ ~. (2) Title Assistant County Administrator (~) ~ate (3) Address P. O. Box 40 Chesterfield, Virginia 23832 (6) Telephone Number 748-1028 B. AUTI~ORI'ZING (q"FICIAL OF GOVERNMENTAL UNIT Richard L. lledrick County Administrato (4) Sign~a~" i(5) Date PART II (Fo,' State Use Only) 1. APPROVAL DA '17'7 4. FEDERA! !U,¥D.? ':~BLIGATED BY AGREEMENT $ 2. SIGNATURE (3) Address P.O. Box 40 Chesterfield Virginia (6) Telephone Number 748-1211 3. TITLE 1 PART IV · SUMMARY OF BUDGET DATA A. Cost Category Project Period T°ta~r~e~res Grant PeriOd" Agency Federal , Aqenc~ Federal Agency Federal l.. PERSONAL ........... SERVICES !2. CONTRACTUAL ..... SER VICES 3. COMMODITIES 4. OTHER DIRECT COSTS 5. INDIRECT COSTS TOTAL ESTIMATED COSTS B. SPECIFY HOW NON-FEDERAL SHARE WILL BE PROVIDED: (FOR STATE USE ONLY) CONDITIONS: CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: July 8, 1981 ITEM NUMBER;, SUBJECT: Virginia Department of Transportation Safety Highway Safety Grant Request - Traffic Team COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The purpose of this grant request is to provide funding for two additional police officers and their equipment to be used for selective traffic enforcement. During the grant period they will focus their efforts in high accident locations with the objectives of detering, detecting, and apprehending the traffic violator thus reducing the accident rates. The funding during the grant period would be matched by the County in existing police salaries. At the end of the grant period the County could pick up the cost of salaries or absorb the team's cost in the natural expected growth of the Department. ATTACHMENTS: YES E1 NO [] PREPARED BY; ~-~J~ ~ Elmer Hodge, Assistant County Administrator SIGNATURE: COUNTY ADM I Ni STRATOR PROJECT GRANT Vi~_.inia Department ofTmns .~. mttion SatL"ty 300 'lt,'ncr Road, Richmo~;cl,VA. 23225 STAT~: CITY: COUNTY: TOWN: Project No, FunctiOnal Area S.E.P. REFERENCE '~1 Date HSD Received ICoordinator: Date Coordinator Received: Date Coordinator Reviewed: Comments: PART I (To be completed by Project Director - See Instructions) 1. PROJECT TITLE Traffic Team Selective Enforcement - 2. TYPE OF APPLICATION (Ck. Applicable Box) ()a.Initial ()b. Revision ~)c.Continuation 3. APPLICANT A. Name of Agency Chesterfield Police Department C. G~vernmental Unit (Ck. Applicable one) ( ) State ( ~ Count~ ( ) City ( ) Other Address of Agency P. O. Box 148, Safety Office Chesterfield, Virginia 23832 D. Name and Address of Governmental Unit Same as above 4. DURATION a. Grant Period 5. FUNCTIONAL AREA From: October 1, 1981 To; September 30,. 1982 Police Traffic Services 6. ACCEPTANCE CONDITIONS - It is understood that the undersigned have received and are willing to comply with the regulations governing grants (Form Appendix B or C and Audit Assurance) and the Guidelines for submission of applications for Highway Safety Project Grants for the Fiscal Year in which funds are being requested. , A. PROJECT DIRECTOR -(1) Name ~ Elmer tlodge (2) Title Assistant County Administrator (4) Signa:.','~? (5) Date B. AUTttO'HrZING OFFICIAL OF GOVERNMENTAL UNIT (3) Address P. O. Box 40 Chesterfield, Virginia 23832 (6) Telephone Number 748-1028 (I) Name Richard L. Itedrick (4) Signa t u c*.' PART II (;-',),' State Use Only) (2) Title County Adminis trato (5~ Da te (3) Address P. O. Box 40 Chesterfield, Virginia 23832 (6) Telephone Number 748-1211 1. APPROVAL DATE 4. FEDERAL ~,'UNDS ()BLIGATED BY AGREEMENT $ 2. SIGNATURE 3. TITLE 1 PART Iv · SUMMARY OF BUDGET DATA Agency Federal Aqenc~ Federal Agenc~ Federal i.. PERSONAL SERVICES ~.8~000 35~000 11,000 58,000 35,000 2. CONTRACTUAL SERVICES 3. COMMODITIES ...... 4. OTHER DIRECT COSTS 23 000 11,000 23,000 5. INDIRECT COSTS .... TOTAL ESTIMATED COSTS 58,000 58,000 1!...,. 000 11,000 58,000 58,000 B. SPECIFY HOW NON-FEDERAL SHARE WILL BE PROVIDED: In-Kind Match (FOR STATE USE ONLY) CONDITIONS: CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETING DATE: July 8, 1981 ITEM NUMBER: 18. .S, UBJECT: Reports A. Roads Accepted into the State System B. Annual Report of the Youth Services Commission COUNTY ADMINISTRATOR'S COMMENTS: A. Information 0nly. B. Information 0nly. SUMMARY OF INFORMATION A. See Attached. B. See Attached. PREPARED BY;,. ATTACHMENTS: YES ~ NO [] ~' ~OU'NTY- ADMINISTRATOR /- CHESTERFIELD COUNTY CHESTERFIELD, VIRGINIA 23832 MEMO NICttOLAS M. M~ TO FROM DATE The Honorable Members of the Board of Supervisors Marge Simpers, Chairman - Youth Services Commission June 18, 1981 SU~ECT Annual Report of the Youth Services Commission Enclosed you will find the yearly Annual Report of the Youth Services Cor~m~ission. In order to give you a better perspective of the achievements of the Commission, I have begun the report with the inception of the Commission and carried it to date. I believe that you will find that once the Commission was established and goals were set, that through the joint efforts (as supported by the Board of Supervisors) of the major administrators of all County service agencies, law enforcement officials, Commission members, and concerned citizens that the Commission successfully completed its goals and provided a cooperative network through which the Commission could work with the youth of the County. Specifically, the Rent-a-Teen Program, the Substance Abuse Task Force working closely with the news media and the project "Student Organization to Develop Attitudes" are just a few examples of the effectiveness of the Commission. The Youth Services Commission appreciates the support of the Board of Supervisors and looks forward to another productive year. Marge'Simpers, Chairman Youth Services COmmission cc' Richard L. Hedrick, Acting County Administrator PAC & YAC Members . CHESTERFIELD COUNTY YOUTH SERVICES COMMISSION SUFRW~RY OF ACTIVITIES TO DATE June, 1977 - First meeting of citizens and professionals interested in the special problems of Chesterfield young people called by Joan Girone at the Hull Street YMCA to consider the formation of a Youth Commission - Jeff Kellam presiding. A Task Force was appointed to study the type and structure of Commission desired and to report its findings to the Board of Supervisors. Oct., 1978 - First meeting of fifteen, Supervisor appointed, adult members arranged by County Manager, Nicholas Meiszer. Carol Coukos was elected temporary chairman - later confirmed. Several months were spent in establishing by-laws, appointing youth members, selec~'~n~ officers, and exploring avenues for funding necessary expenses' such as printing and mailing. A $1,000 allocation administered by the County Manager's office was approved by the Board of Supervisors. March, 1979 - The following goals were established - (completion dates): (a) Establish a professional advisory committee from local and state service agencies -PAC- and survey this group for their perspective of youth needs in Chesterfield (Fall, 1979) (b) Investigate and implement programs for temporary job opportunities for County youth (Rent-a-Teen program established Summer, 1979, in cooperation with VPISU Extension, Carolyn Camden coordinating. In 1980, the program was placed under the direction of the Virginia Employment Com.) (c) Compile, print, and distribute a Youth Services Directory (By Nov., 1979, 1,000 copies were printed by Chesterfield Printing Services and distributed through the Guidance Dept. of all secondary schools and interested citizen organizations.) (d) Establish a youth advisory committee with six members serving yearly terms on the Commission -YAC - (Several approaches proved unsuccessful, but accomplished by March, 1980). (e) Compile the results of PAC, YAC, and Commission member surveys as to needs and programs of action (October, 1979 joint workshop of professionals, youth, and Commission members). July, 1979 - It became apparent that a permanent coordinator and central office would be necessary to follow through on any long range actions. Alternate proposals were prepared for the Board of Supervisors with our recommendation that the Commission be maintained with local funding and local control. Sept., 1979 - The Board of Supervisors voted to maintain County control and establish a position of Youth Coordinator under the direction of the County Manager and the Commission. Youth Services Commission Summary Page two November, 1979 - At the joint workshop, three priority long range goals were established for consideration and proposed action. They were: (1) Some methods to inform and improve the quality of parenting (2) Explore and improvise further positive uses of leisure time, including parttime employment, for all segments of the youth population (3) Survey needs and advocate actions to stem the growing problem of substance abuse. January, 1980 - Ron Bessent was hired as coordinator of youth affairs. The duties of this position were defined as working closely with the Commission as coordinator of actions, director of the YAC activities, and contact person for youth related services channeled through the County Manager's Office. February, 1980 - The Commission voted to concentrate its actions on the growing problem of substance abuse. The plan for a major Task Force under the chairmanship of Bill Gray was approved. The Task Force was to bring together major administrators of all County service agencies, law enforcement officials, Commission members, and concerned citizens to define and initiate a total action program to touch all areas of the substance abuse problem. The first meeting in April was complicated by media spotlighting, but in this and subsequent meetings definite communication was established between agencies and goals were set for specific actions. April, May, June 1980 - Meetings of the Substance Abuse Task Force and establishment of the education or changing of attitudes arm of the overall plan. Sue Lofquist was appointed chairman of this subcon~ittee. (Note: A progress report on the Countywide approach to dealing with the problem of substance abuse was prepared in October, 1980, by Mary Ann Warren, and is on file in the Youth Office files.) July, 1980 - Release of the first part of the approved survey, Facts and Figures on Chesterfield County and Its Youth, prepared in cooperation with the Children and Their Neighbors federal grant. September, October, 1980 - As a part of the Substance Abuse Task Force, the Commission organized and led community forums in each district to discuss the problem and report on the issue at the beginning of the school year. These forums were generally poorly attended although media publicity had been generous. Youth Services Commission Summary Page three October, 1980 - Close cooperation with the schools to help publicize the teacher/adult workshops sponsored by the schools to update both teacher and parent information on identifying and aiding youth- ful substance abusers. Concurrently, the School Board underwrote a three-credit course under the direction of Peter Hackett, University of Virginia, for teachers. The semester course was completed by thirty or more teachers and other school personnel. The workshops also attracted strong teacher attendance, but generally few private citizens. April - June, Fall, 1980 - One strong side effect of the meetings of the Substance Abuse Task Force was the opportunity the Commission had to make strong contact with the news media. A series of letters commending strong articles and programing were prepared by the Coordinator for the Commission. October, 1980 - A draft of the second phase of the needs assessment based on interviews and interpretations made by the Children and Their Neighbors personnel generally confirmed the previous findings of the Commission. November - December, 1980 - Harold Reagen was elected chairman of the Commission, but all of his duties fell on the Vice Chairman, Marge Simpers, as Rev. Reagen prepared to leave the state for a new appointment. Mrs. Simpers was confirmed as chairman in December. January, 1981 - Ron Bessent resigned to take a job in the public sector creating a vacancy in the coordinator position. January thru May, 1981 - Under the direction of Sue Lofquist, the SODA program was reintroduced into the Chesterfield Schools. The Commission arranged for training and for purchasing manuals from Henrico County to start pilot programs involving two high schools and three elementary schools. This project, "Student Organization to Develop Attitudes," was strongly endorsed at the May meeting of school principals. In the coming year, the program will be administered by the Schools - Leonard Rogers coordinator. ' April, May, 1981 - The education arm of the Substance Abuse Taks Force held several meetings to discuss ways in which a media campaign might be initiated in this County. After much discussion, the decision was made to launch a pilot program that would involve 5th grade students and their parents. The objective of a series of meetings is to shift attitudes concerning the use of drugs and alcohol as an accepted teenage practice. Discussion is underway at this time to involve the County Council of PTA in sponsoring the project with the Commission aiding in organization and securing qualified leadership. Youth Services Commission Summary Page four May, 1981 - A subcommittee on personnel was established to define and draw an evaluation form for the position of Coordinator. Cyndi Gadberry was appointed chairman. This committee will work closely with the County Administrator's office. May, 1981 - The Executive Committee agreed on dates for a session of the Commission to evaluate the actions of the past year and to establish a new priority goal (while continuing the actions initiated under the Substance Abuse Task Force), and for a joint workshop between PAC, YAC, and Commission members in the early Fall. YAC actions 1980-81 - Survey of all business managers at Cloverleaf Mall on suggestions to aiding youth plus problems as they see the~. --TV program, Newsmaker, Channel 12 taped segment -- Pilot survey Meadowbrook High School on interest in an expanded intramural isports program -- Two representatives visited Newport News Youth Office to discuss their service areas -- Work started on rewriting Youth Services Directory to be essentially important for the young people. Active participation in the Commission. Prepared by Mary Ann Warren HAROLD C. KING. COMMISSIONER EUGENE M. BANE, GRUNDY,BR[$TO£ DISTPJCT WILLIAM R. WATg'NS, SOUTH B~STON, LYNCHBURG DI,gT~ WILLIAM T. ROOS, YORKTOWN, .~UFFOL~ WILLIAM B. WRENCH, SPRI NGFIE LD, CU~EPERDIST~CT .. COMMONWEALTH 1221 EAST BROAD STREET RICHMOND, 23219 June 22, 1981 LEO E. 8USSER, Ill DEPUTY COMMISSIONER & CHIEF ENGINEER J. T. WARREN DIRECTOR OF ADMiNISTRATiON J. M. WRAY. JR. DIRECTOR OF OPERATIONS H.R. PERKINSON, JR. DIRECTOR OF PROGRAM MANAGEMENT W. L. BRITTLE, JR. DIRECTOR OF ENGINEERING OSCAR K. MABRY DIRECTOR OF PLANNING H. W. WORRALL DIRECTOR OF FINANCIAL AFFAIRS iN REPLY PLEASE REFER TO Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield Chesterfield, Virginia 23832 Gentlemen: As requested in your resolutions dated January 14, 1981, January 28, 1981 and February 11, 1981, the following additions to the Secondary System of Chesterfield County are hereby approved, effective June 22, 1981. ADDITIONS LENGTH CRESCENT PARK SUBDIVISION Lawndale Street - Beginning at intersection with Normandale Avenue, Route 1624 and running southerly 0.12 mile to a temporary turnaround. 0.12 Mi. TREEM~NT SUBDIVISION~ SECTION A Chester Forest Lane - Beginning at the intersection with Kingsland Road, Route 611 and running south 0.1& mile to the intersection with Ptnetag Drive, then continuing south 0.16 mile to the intersection with Green Cedar Lane, then continuing southerly 0.14 mile to the intersectionwith Souzvood Lane, then continuing southerly 0.07 mile to end in a temporal! turnaround. 0.51 Mi. Pine Glade Lane - Beginning at the intersection with Kingsland Road, Route 611 and r~nning southerly 0.15 mile to the intersection with Pineta$ Drive, then continuing southerly 0.16 mile to the intersection with Green Cedar Lane, then continuing southerly 0.05 mile to end in a cul-de-sac. 0.36 Mi. TRANSPORTATION - AMERICA'S LIFELINES ~- A 2 (CO r U D) TREEHONT SUBDIVISION~ SECTION ~ (CONTINUED) Pinetag Drive - Beginning at the intersection ~rlth Pine Glade Lane and running Westerly 0.03 mile to a temporary turnaround; again Pinetag Drive beginning at the inter- section with Pine Glade Lane and running easterly 0.07 mile to the intersection with Chester Forest Lane. Green Cedar Lane - Beginning at the intersection with Pine Glade Lane and turning easterly 0.07 mile to the intersection with Chester Forest Lane, then continuing easterly 0.07 mile to end in a temporary turnaround. Sour~ood Lane - Beginning at the intersection with Chester Forest Lane and running northwest 0.15 mile to end in a temporary turnaround. FERNBROOK SIJBDIVISION~ SECTION A & B For&ham Court - Beginning at its intersectionwith Fordham Road, extending north 0.05 miles to a cul-de-sac. Fordham Road - From 0.03 mile S.E. Route 912, extending southeasterly 0.17 miles to the intersection of Fordham Court, then southeasterly 0.89 miles to the intersection of Jacobs Road, Route 882. THE COLONY SUBDIVISION~ SECTION A & B Kendrick Road - Beginning at its intersection with Adkins Road, Route 672, extending southeast 0.03 mile to the intersection of lendrick Court, then southeast 0.05 mile to the intersection of Kennesav Road, then southeast 0.10 mile to tie into existing Kendrick Road, Route 1806. Kendrick Court - Beginning at its intersection with Kendrick Road, extending south 0.10 mile to a cul-de-sac. Kennesaw Road - Beginning at its intersectionwith Kendrick Road, extending southwest 0.11 mile to the intersection of Kennesav Court, then southeast 0.04 mile to tie into existing Iiennesav Road, Route 1804. Kennesww Court - Beginning at its intersection with Kennesaw Road, extending northeast 0.05 mile to a cul-de-sac. LENGTH O. 10 Hi. 0.14 Hi. 0.15 Hi. 0.05 lit. 1.06 lit. O.18Kt. 0.10 lit. 0.15 llt. 0.05 Itt. ,~D~T~O~S (CO~T~trSD) LENGTH ROXSHIRE SUBDIVISlON~ SECTION 4 Diamond Hill Road - Beginning where State Haintenance ends, Route 1228 and going 0.03 mile northwesterly to intersection with Carbon Hill Drive. O.O3 Mi. Carbon Hill Drive - Beginning where State Maintenance ends, Route 1227 and going 0.04 mile southwesterly to intersection with Diamond Hill Road then 0.18 mile southwesterly to tie into existing Carbon Hill Drive, Route 1227. 0.22 Mi. Sincerely, · -'---:'- fl/ Busser, III, Deputy sioner and Chief Engineer Bcc: Mr. W. P. Tucker Mr. A. L. Thomas, Jr. Mr. A. S. Brown Mr. L. E. Brett, Jr. Mr. L. H. Dawson, Jr. Mr. C. F. Cee- Chesterfield HAROLD C. K;NG, COMMISSIONER EUGENE M. BANE, GRUNDY, B~JSTOL DISTRJCT H. DELMERROBINSON, JR.,WINCHESTER,.¥T.4U. NTONDL TRICT COMMONWEALTH of V / QINIA T. RAY HASSELL, III, CHESAPEAKE, AT£ARGE-URBAN C,ARLES S. ,OO,S,. ~.. C,~.~rL~-~V~ DEPARTMENT OF HIGHWAY~ & TRANSPORTATION 1221 EAST BROAD STREET R ICHMON D. 23219 J~e 25, 1981 Secondary System Additions Chesterfield County LEO E. BUSSER, Ill DEPUTY COMMiSSiONER & CHIEE ENGINEER J. T. WARREN DIRECTOR OF ADMIN~STRATJON J. M. WRAY, JR. D~RECTOR OF OPERATIONS H. R. PERKINSON, JR. DIRECTOR OF PROGRAM MANAGEMENT W.L. BRITTLE, JR. DIRECTOR OF ENGINEERING OSCAR K, MABRY DIRECTOR OF PLANNING H. W. WORRALL DIRECTOR OF FINANCIAL AFFAIRS IN REPLY PLEASE REFER TO Board of Supervisors County of Chesterfield Chesterfield, Virginia 23832 ~entlemen: As requested in your resolutions dated January 28, 1981, February 11, 1981, February 25, 1981, Hatch 25, 1981 and April 22, 1981, the follo~ing additions to the Secondary System of Chesterfield County are hereby approved, effective June 25, 1981. ADDITIONS LENGTH OAKTON SUBDIVISION~ SECTION B Carlow Road - Beginning at its intersection with Beach Road, Rte. 655, extending Southwest 0.08 mile to the intersection of Bright Hope Road, then Southwest 0.12 mile to a cul-de-sac. 0.20 Hi. Bright Hope Road - Beginning at its intersection with Carl~-~ Road, extending West 0.20 mile to the inter- section of Oakton Road. 0.20 Oakton Road - Beginning at its intersection with Beach Road, Rte. 655, extending Southeast 0.08 m/le to the intersection of Bright Hope Road, then Southeast 0.18 mile to a temporary turnaround. 0.26 Hi. SHEN~iDOAH HILLS SUBDIVISIONt SECTION B Eastman Road - Beginning at its intersectionwith Redbridge Road, Rte. 2100, extending north 0.06 mile to the intersection of Natural Bridge Road, then north 0.07 mile to the intersection of Eastman Court, then north 0.05 mile to a temporary turnaround. 0.18 TRANSPORTATION -- AMERICA'S LIFELINES -- A 2 ADDITIONS (CONTINUED) SHENANDOAfl HILLS SUBDIVISIONm SECTION B (CONTINUED) Natural Bridge Court - BeginninE at its intersection with Natural Bridge Road, extending north 0.05 mile to a cul-de-sac and extending south O.09mtle to a cul-de-sac. Big Meadows Court - Beginning at its intersection with Natural Bridge Road, extending south 0.05 mile to a cul-de-sac. Big Meadows Terrace - Beginning at its intersection with Natural Bridge Road, extending North 0.06 mile to a cul-de-sac. Natural Bridge Road - Beginning at its intersection with Eastman Road, extending Northwest 0.10 mile to the intersection of Big Meadows Terrace and Big Meadows Court, then West 0.06 to the intersection of Natural Bridge Court. Eastman Court - Beginning at its intersection with Eastman Road, extending East, 0.05 mile to a cul-de-sac. FOUNDRY RUN SUBDIVISION~ SECTION 3 Waterton I~ive - Beginning where state maintenance ends, Rte. 1067 and going 0.19 mile S.E. to a dead end. FOUNDRY RUN SUBDIVISION~ SECTION 4 Oak Glade Drive - Beginning at intersection with Old Gun Road, Rte. 673 and going 0.09 mile easterly to intersection with Hiddlewood Road. Middlevood Road - Beginning at intersection with Oak Glade Drive and going 0.09 mile northeasterly to intersection with Middlewood Court and Middle~ood Place; beginning at intersection with Oak Glade Drive and going 0.01 mile southerly to a dead end. Hiddlevood Court - Beginning at intersection with Middlewood Road and going 0.04 mile southerly to a cul-de-sac. Middlewood Place - Beginning at intersection with Middlewood Road and going 0.11 mile northeasterly to a cul-de-sac. HUNTINGCREEK HILLS SUBDIVISION~ SECTIONS D & E Huntingcreek Drive - Beginning at the end of Huntingcreek Drive, Rte. 1913 and running westerly 0.38 mile to end in a temporary turnaround. LENGTH 0.14 Mi. 0.05 Mi. 0.06 Mi. 0.16 Mi. 0.05 Mi. 0.19 Mi. 0.09 Mi. 0.10 Mi. O.04 Mi. 0.11 Mi. 0.38 Mi. ADDITIONS (CONTINUED) HIINTINGCREEK HILLS SUBDIVlSION~ SECTIONS Leafycreek Drive - Beginning at the intersection with Huntingcreek Drive and ~-anning northerly 0.20 mile to the intersection with Retriever Road; again Leafycreek Drive, beginning at the intersection with Huntingcreek Drive and running southerly O. 10 mile to end in a cul-de-sac. Dee~water Road - Beginning at the intersection with Huntingcreek Drive and Panning southerly 0.11 mile to the intersection with Dee~ater Court. Deervater Court - Beginning at the intersection with Deerwater Road and running easterly 0.09 mile to end in a cul-de-sac, again Deer-eater Court, beginning at the intersection with Deerwater Road and running westerly 0.10 mile to end in a cul-de-sac. Dee~water Terrace - Beginning at the intersection with Deerwater Court and running northerly 0.04 mile to end in a cul-de-sac. Retriever Road - Beginning at the intersection with Leafycreek Drive and running easterly 0.03 mile to tie into existing Retriever Road, Rte. 2022. Watchaven Lane - Beginning at the intersection with Huntingcreek Drive and running northerly 0.22 mile to the intersection with Leafycreek Drive; again Watchaven Lane beginning at the intersection with Huntingcreek Drive and running southerly 0.05 mile to end in a cul-de-sac. Watchaven Circle - Beginning at the intersection with Watchaven Lane and running westerly 0.03 mile to end in a cul-de-sac. Hunterstand Lane - Beginning at the intersection with Watchaven Lane and running easterly 0.06 mile to end in a cul-de-sac; again Hunterstand Lane, beginning at ~he intersection with Watchaven Lane and running westerly 0.17 mile to end in a cul-de-sac. Hunterstand Court - Beginning at the intersection with Hunterstand Lane and ~mning northerly 0.10 mile to end in a cul-de-sac. Huntingcreek Circle - Beginning at the intersection with Huntingcreek Drive and running northerly 0.09 mile to end in a cul-de-sac. LENGTH 0.30 Hi. 0.11 Iii. 0.19 Hi. 0.04 Hi. 0.03 Hi. 0.27 Mi. 0.03 Iii. 0.23 Mi. 0.10 Mi. 0.09 Mi. ADDITIONS (CONTINUED) HEr~TINGCREEK HILLS SUBDIVISION~ SECTIONS D & E (CONTINUED) Pointer Drive - Beginning at the intersection with Hunting- creek Drive and running southerly 0.14 mile to end in a cul-de-sac. Pointer Terrace - Beginning at the intersection with Pointer Drive and running westerly 0.06 mile to end in a cul-de-sac. Pointer Circle - Beginning at the intersection with Pointer Drive and running westerly 0.04 mile to end in a cul-de-sac, TREEMONT SUBDIVISION~ SECTION B Green Cedar Lane - Beginning at the end of previously dedicated Green Cedar Lane, Section A and running easterly 0.01 mile to the intersection with Green Cedar Court, then continuing easterly 0.09 mile to the intersection with Privet Drive, then continuing easterly 0,04 mile to end in a temporary turnaround. Green Cedar Court - Beginning at the intersection with Green Cedar Lane and running southerly 0.05 mile to end in a cul-de-sac. Privet Drive - Beginning at the intersection with Green Cedar Lane and running southerly 0.12 mile to the inter- section with Kalanchoe Drive; again beginning at the intersection with Green Cedar Lane and running northerly 0.03 mile to end in a stub road. Kalanchoe Drive - Beginning at the intersection with Privet Drive and running westerly 0.04 mile to end in a cul-de-sac; again beginning at the intersection with Privet Drive and running easterly 0.04 mile to end in a temporary turnaround. Chester Forest Lane - Beginning at the end of previously dedicated Chester Forest L~ne, Section I and runnin$ westerly 0.12 mile to the intersection with Chester Forest Court, then continuing westerly 0.04 mile to end in a cul-de-sac. Chester Forest Court - Beginning at the intersection with Chester Forest Lane and running southerly 0.05 mile to end in a cul-de-sac. LENGTH 0.14 Mi. 0.06 Mi. 0.04 Mi. 0.14 Mi. 0.05 Mi. 0.15 Mi. 0.08 Mi. 0.16 Mi. 0.05 Mi. ADDITIONS (CONTINUED) LENCTH Sect$on 2 of new connection Rte. 6?8 fro~ Station 2~+~0 (~e. 678) to Station 202+75~ Pro3ect 0060-020-105,C501. 0.25 Hi. Sincerely, ~ Le~ E. B~S~, 'III, ~puty C~issioner ~d ~ief Engineer