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17SN0522 CASE NUMBER: 17SN0522 (AMENDED) APPLICANTS: Douglas and Susan Sowers CHESTERFIELD COUNTY, VIRGINIA MATOACA DISTRICT ADDENDUM Board of Supervisors Hearing: AUGUST 23, 2017 Board of Supervisors Time Remaining: 365 DAYS Applicants’ Agent: KERRY HUTCHERSON (804-748-3600 EXT. 306) Applicants’ Contact: 95.3 Acres – 14120 West Hensley Road DOUGLAS SOWERS (804-794-6836) Planning Department Case Manager: RYAN RAMSEY (804-768-7592) REQUEST (AMENDED) Amendment of zoning approval (Case 00SN0174) to amend cash proffers in a Residential (R-12) District. Specifically, the applicants propose to delete Proffered Condition 10 of Case 00SN0174 relative to a cash proffer payment. Notes: A.REVISED APPLICATION WAS SUBMITTED AFTER THE PUBLIC ADVERTISEMENT OF THIS CASE. THE BOARD MUST UNANIMOUSLY AGREE TO SUSPEND THEIR RULES TO CONSIDER THESE AMENDMENTS. B.Conditions may be imposed or the property owner may proffer conditions. SUMMARY A mix of residential housing types (Collington) is under development. Existing conditions permit a maximum of 959residential dwelling units, of which 232 are included in this request. Existing conditions include the dedication of land, transportation improvements, and cash to assist in defraying the cost of the proposed development on capital facilities. The current escalated cash proffer amount is $11,590. This request includes 232 subject parcels. The current total potential value of the approved cash proffer equates to $2,688,880. With this request, the applicants propose to eliminate the cash proffer payment. While the applicants are seeking to offset their transportation impact based on proposed sidewalk improvements and road improvements previously constructed, Transportation is unable to support the request. Further analysis on the improvements may be found in the Transportation section of this report. Existing zoning conditions and those proffered with this case provide design and architectural standards (summarized on Pages 11 & 12 of the Staff’s Analysis & Recommendation) that are comparable in quality to that of the surrounding community. Providing a FIRST CHOICE community through excellence in public service ADDENDUM The purpose of this Addendum is to provide the applicants’amendedzoning application in the form of an updated summary, impacted public facilities comments, zoning maps, the request properties table and the “Zoning History” section of the report. This amendment was submitted after public advertisement for the Board’s hearing. On August 16, 2017, revisions to the zoning application were submitted. Specifically, the applicants have withdrawn seven (7) parcels from the request since cash proffers have been paid on these parcels. This request impacts 232 dwelling units. This results in the overall acreage of the zoning request being reduced from 97.6 acres to 95.3 acres. In addition, the escalated cash proffer amount st increased on July 1 to $11,590 per dwelling unit, increasing the total potential value of the approved cash proffer equates to $2,688,880. The Planning Department continues to recommend approval and the Transportation Department continues to recommend approval subject to addressing development’s impact on the road network for reasons noted in “Staff’s Analysis and Recommendation”. 217SN0522-2017AUG23-BOS-ADD 317SN0522-2017AUG23-BOS-ADD TABLE A REQUEST PROPERTIES Tax Identification Number Address 723-656-6642 14120 WEST HENSLEY RD 724-662-5199 15231 LAVENHAM TER 724-662-6286 15219 LAVENHAM TER 724-662-6475 15213 LAVENHAM TER 724-662-6964 15207 LAVENHAM TER 724-662-8060 15201 LAVENHAM TER 724-662-8889 15212 LAVENHAM TER 724-662-9058 15131 LAVENHAM TER 724-662-9481 15200 LAVENHAM TER 724-662-9754 15125 LAVENHAM TER 724-663-6802 15225 LAVENHAM TER 724-663-8008 15224 LAVENHAM TER 724-663-8903 15218 LAVENHAM TER 724-663-9905 15306 LAVENHAM CIR 725-661-1178 9339 LAVENHAM CT 725-661-1574 9337 LAVENHAM CT 725-661-1996 9336 LAVENHAM CT 725-661-2670 9331 LAVENHAM CT 725-661-3192 9330 LAVENHAM CT 725-661-3765 9325 LAVENHAM CT 725-661-5064 9319 LAVENHAM CT 725-661-5772 9313 LAVENHAM CT 725-661-6280 9307 LAVENHAM CT 725-661-7086 9301 LAVENHAM CT 725-661-7767 14631 LAVENHAM LN 725-661-8498 14642 LAVENHAM LN 725-662-0145 15119 LAVENHAM TER 725-662-0192 15300 LAVENHAM CIR 725-662-0770 8801 LAVENHAM LOOP 725-662-1130 15107 LAVENHAM TER 725-662-1411 9006 LAVENHAM PL 725-662-1477 8807 LAVENHAM LOOP 725-662-1662 15124 LAVENHAM TER 725-662-1724 9000 LAVENHAM PL 725-662-1852 15112 LAVENHAM TER 725-662-1984 8813 LAVENHAM LOOP 725-662-2491 8901 LAVENHAM LOOP 725-662-2607 9013 LAVENHAM PL 725-662-2842 8973 LAVENHAM LOOP 725-662-3151 8967 LAVENHAM LOOP 725-662-3260 8961 LAVENHAM LOOP 417SN0522-2017AUG23-BOS-ADD 725-662-3469 8955 LAVENHAM LOOP 725-662-3677 8949 LAVENHAM LOOP 725-662-3709 9007 LAVENHAM PL 725-662-4084 8937 LAVENHAM LOOP 725-662-4220 9001 LAVENHAM PL 725-662-4534 8972 LAVENHAM LOOP 725-662-4843 8966 LAVENHAM LOOP 725-662-5152 8960 LAVENHAM LOOP 725-662-5214 15007 LAVENHAM TER 725-662-5300 9306 LAVENHAM CT 725-662-5360 8954 LAVENHAM LOOP 725-662-5569 8948 LAVENHAM LOOP 725-662-5878 8942 LAVENHAM LOOP 725-662-6187 8936 LAVENHAM LOOP 725-662-6198 8930 LAVENHAM LOOP 725-662-6214 15001 LAVENHAM TER 725-662-6230 14801 LAVENHAM LN 725-662-6303 9300 LAVENHAM CT 725-662-6539 14807 LAVENHAM LN 725-662-6758 14819 LAVENHAM LN 725-662-7369 14825 LAVENHAM LN 725-662-8207 14700 LAVENHAM LN 725-662-8760 14824 LAVENHAM LN 725-663-0611 15307 LAVENHAM CIR 725-663-1612 15301 LAVENHAM CIR 725-663-2512 8906 LAVENHAM LOOP 725-663-3514 8912 LAVENHAM LOOP 725-663-4815 8918 LAVENHAM LOOP 725-663-5709 8924 LAVENHAM LOOP 726-658-6384 9807 CRAVENSFORD LOOP 726-658-7382 9801 CRAVENSFORD LOOP 726-658-7999 10154 CRAVENSFORD TER 726-658-8281 10155 CRAVENSFORD TER 726-658-9382 10143 CRAVENSFORD TER 726-659-7718 10206 CRAVENSFORD TER 726-659-7808 10200 CRAVENSFORD TER 726-659-9215 10118 CRAVENSFORD TER 726-659-9225 10100 CRAVENSFORD TER 726-659-9306 10130 CRAVENSFORD TER 726-660-8988 14507 HOCKLIFFE LOOP 726-660-8998 14512 HOCKLIFFE LOOP 726-661-0381 14624 LAVENHAM LN 726-661-0760 14619 LAVENHAM LN 726-661-1177 14618 LAVENHAM LN 726-661-1757 14613 LAVENHAM LN 726-661-2074 14612 LAVENHAM LN 517SN0522-2017AUG23-BOS-ADD 726-662-0009 14630 LAVENHAM LN 727-659-1105 10125 CRAVENSFORD TER 727-659-1723 10113 CRAVENSFORD TER 727-661-0606 14500 HOCKLIFFE LOOP 727-661-2807 14212 HOCKLIFFE LN 728-660-6891 9919 BRADMORE DR 728-660-8598 9948 GREYWELL TER 728-661-1613 9912 PADDOCK WOOD CT 728-661-1923 9906 PADDOCK WOOD CT 728-661-2572 14254 ASHMILL DR 728-661-2725 9900 PADDOCK WOOD CT 728-661-3176 14248 ASHMILL DR 728-661-3503 9913 PADDOCK WOOD CT 728-661-3637 14278 ASHMILL DR 728-661-3780 14242 ASHMILL DR 728-661-3913 9907 PADDOCK WOOD CT 728-661-3963 14255 ASHMILL DR 728-661-4232 14284 ASHMILL DR 728-661-4666 14243 ASHMILL DR 728-661-5054 9812 ASHMILL CT 728-661-5368 14231 ASHMILL DR 728-661-5758 9806 ASHMILL CT 728-661-5785 14224 ASHMILL DR 728-661-6169 14225 ASHMILL DR 728-661-6433 14307 ASHMILL DR 728-661-6658 9800 ASHMILL CT 728-661-6869 14213 ASHMILL DR 728-661-7029 14401 ASHMILL DR 728-661-7085 14212 ASHMILL DR 728-661-7143 9807 ASHMILL CT 728-661-7668 14207 ASHMILL DR 728-661-7785 14206 ASHMILL DR 728-661-8337 14425 ASHMILL DR 728-661-8385 14200 ASHMILL DR 728-661-8451 9818 BAYFORD DR 728-661-8564 9806 BAYFORD DR 728-661-8572 9800 BAYFORD DR 728-661-8618 14412 ASHMILL DR 728-661-9086 14112 ASHMILLDR 728-661-9123 14418 ASHMILL DR 728-661-9203 9942 GREYWELL TER 728-661-9528 14424 ASHMILL DR 728-661-9687 14106 ASHMILL DR 728-661-9949 14501 ASHMILL DR 729-660-0489 9943 GREYWELL TER 729-660-0895 9937 GREYWELL TER 617SN0522-2017AUG23-BOS-ADD 729-661-0133 14500 ASHMILL DR 729-661-0173 9801 BAYFORD DR 729-661-0358 9813 BAYFORD DR 729-661-0365 9807 BAYFORD DR 729-661-0717 9918 GREYWELL TER 729-661-0749 14507 ASHMILL DR 729-661-0932 14512 ASHMILL DR 729-661-1446 14513 ASHMILL DR 729-661-1704 9925 GREYWELL TER 729-661-1757 9806 GREYWELL TER 729-661-2109 9919 GREYWELL TER 729-661-2243 14519 ASHMILL DR 729-661-2461 9800 GREYWELL TER 729-661-2492 14018 ASHMILL DR 729-661-2515 9913 GREYWELL TER 729-661-2821 9907 GREYWELL TER 729-661-3127 9901 GREYWELL TER 729-661-3194 14012 ASHMILL DR 729-661-3561 9801 GREYWELL TER 729-661-3739 9819 GREYWELL TER 729-661-3946 9813 GREYWELL TER 729-661-4255 9807 GREYWELL TER 729-661-4373 14007 ASHMILL DR 729-661-4585 14001 ASHMILL DR 717SN0522-2017AUG23-BOS-ADD Comprehensive Plan Classification: SUBURBAN RESIDENTIAL II The designation suggests the properties are appropriate for residential use at a maximum of 2.0 to 4.0 dwelling units per acre. Surrounding Land Uses and Development Spring Run Elementary School Single-family Uses (Summerford Subdivision) Springford Parkway Single-family Uses (Collington Subdivision) Single-family Uses West Hensley Road 817SN0522-2017AUG23-BOS-ADD PLANNING Staff Contact: Ryan Ramsey (804-768-7592) ramseyrp@chesterfield.gov Zoning History Case Number Request Rezoning to Residential (R-12) with Conditional Use Planned Development to permit a mixture of residential uses. (Proffered Condition 10) $ 1,232 per dwelling unit for the first 71units (excluded roads and schools portion);$3,242 per dwelling unit for the 72 nd through and including the 384th unit (excluded schools portion only). The Marshall and Swift Building Cost Index escalatedeach of these 00SN0174 cash proffer payments. Approved (2/2001) (Proffered Condition 10) $ 6,498 per dwelling unit in excess of 384 units; escalated by the Marshall and Swift Building Cost Index, the current amount is $11,419. The staff report for this case analyzed the impact of the proposed development on public facilities and the applicants’ offer to mitigate that impact. Proposal A mixture of residential uses, including single family and cluster homes, are under development. A maximum of 959 dwelling units are permitted withthe approved zoning of which 232 lots are included in this request. This total includes recorded (151) and preliminary plat (81) lots. No increase in density for the project is proposed. Design Requirements of Case 00SN0174 The following provides an overview of the approved design requirements referenced in attached case information (Attachment 5): Condominium and cluster dwellings: Architectural design standards consistent with proffered elevations (Attachment 7) o Sidewalks o Driveway treatments o Landscaping o Street trees o Garage orientation o Recreational amenities o Focal point o 917SN0522-2017AUG23-BOS-ADD Residential (R-12) dwellings: Minimum dwelling size (gross floor area) of 1,700 square feet for a 1 story dwelling, o 2,000 square feet for a 2 story dwelling Minimum lot size of 20,000 square feet for lots adjacent to Summerford Subdivision, o Section A (within Tract D) Restrictive covenants (county would ensure recordation, but not enforcement) o Design High quality residential development addresses the Comprehensive Plan goals for strong and sustainable neighborhoods that are visually attractive, well-planned and well-maintained. Further, the purpose and intent of the zoning ordinance to promote the health, safety, convenience and general welfare of the public includes the creation of convenient, attractive and harmonious communities, protection against overcrowding of land, and protection of the natural environment. As such, developments that promote unique, viable and long lasting places and enhance the community are encouraged. The following provides an overview of additional design requirements offered as part of this request (Attachment 1 – Proffered Condition 1): Residential R-12 dwellings: Architecture & Building Materials o Architectural styles compatible to homes constructed in Collington Subdivision Varied architectural style for dwellings located side-by-side or directly across a street; variety of exterior colors on a dwelling Variety of siding materials to include vinyl with minimum thickness of 0.042 inches and minimum masonry requirements on front elevations Brick or stone foundation treatment Varied roof lines, 30-year dimensional architectural shingles Garages required, either attached or detached Porch, stoop and deck treatments, if provided Fireplace and chimney treatments, if provided Upgraded garage door features for attached garages Front-loaded garage projections permitted, provided it is in conformance with Attachment 2 -Exhibit A. Landscaping/Lot Enhancements o Front and corner side yards to be sodded and irrigated Foundation planting beds Initial screening of HVAC/whole house generators from public roads with landscaping or low maintenance material Hardscaped driveways (asphalt prohibited) and concrete front walks As suggested by the Comprehensive Plan goals and the Zoning Ordinance, the proffered conditions of this request along with those approved with Case 00SN0174 include quality design and architectural elements that are comparable to that of the surrounding community (existing and planned area development). 1017SN0522-2017AUG23-BOS-ADD BUDGET & MANAGEMENT Staff Contact: Natalie Spillman (804-318-8767) spillmann@chesterfield.gov County finance staff is responsible for managing the finances of the County and making recommendations to the County Administrator regarding the allocation of available resources for the provision of services and capital facilities to serve the citizens of the County. Finance staff will advise the County Administrator if changed economic circumstances require adjustments to the County’s budget or capital improvement program. COUNTY TRANSPORTATION Staff Contact: Jim Banks (804-748-1037) banksj@chesterfield.gov A portion of the property includes 151 recorded lots. The property also includes a 41.7 undeveloped parcel. A preliminary subdivision plat for Collingtonhas been approved for that undeveloped parcel, which depicts 81 lots. Based on 232 lots and applying trip generation rates for a single-family dwelling, development could generate approximately 2,278 average daily trips. Traffic generated by development of the property is anticipated to be initially distributed along Springford Parkway to Spring Run Road, Bailey Bridge Road, and Winterpock Road. Spring Run Road is a major arterial with a recommended right of way width of 90 feet, as identified on the County’s Thoroughfare Plan. Spring Run Road is a two-lane road. Sections of the road are substandard, with approximately 10-foot lane widths and no usable shoulders. VDOT minimum geometric design standards recommend this road have 12-foot lane widths and 10 foot shoulders. In 2015, the traffic count on Spring Run Road west of Springford Parkway was 9,230 (Level of Service “E”). Bailey Bridge Road is also identified on the County’s Thoroughfare Plan as a major arterial with a recommended right of way width of 90 feet. Bailey Bridge Road is a two-lane road. Sections of the road are substandard, with approximately 10-foot lane widths and no usable shoulders. VDOT minimum geometric design standards recommend this road have 12-foot lane widths and 10 foot shoulders. In 2015, the traffic count on Bailey Bridge Road north of Spring Run Road was 5,865 (Level of Service “D”). Winterpock Road is also identified on the County’s Thoroughfare Plan.as a major arterial with a recommended right of way width of 90 feet. Winterpock Road is primarily a two-lane road, widening to four-lanes as it approaches Hull Street Road. Sections of the road have been improved in conjunction with adjacent residential development. An improvement project is currently in the design phase that will widen Winterpock Road to a four-lane road from Royal Birkdale Drive to Hull Street Road. In 2015, the traffic count on Winterpock Road north of Springford Parkway was 6,910 (Level of Service “E”). Section 19.1-231 of the County Code outlines the general requirements to meet the needsof the traffic generated by a proposed development, including acceptable levels of service. This proposed residential development would contribute to an identifiable need for transportation improvements. 1117SN0522-2017AUG23-BOS-ADD The property is within Traffic Shed 12, which encompasses a large area in the south-central part of the County. Many roads in this part of the county have little or no shoulders, fixed objects (trees) adjacent to the edge of the pavement and poor vertical and horizontalalignments. The traffic volume generated from this proposed residential development will contribute to an identifiable need for transportation facility improvements to these roads in excess of existing transportation facility capacity. Roads in this shed or which serve this shed need to be improved or widened to address safety and accommodate increased traffic, including the increased traffic from the proposed development. An applicant may choose to address the development’s impact on the county’s road network through dedication of property, construction of road improvements, or a cash proffer. If an applicant elects to offer cash to address the impact on the county’s road transportation network, Transportation staff has calculated the average impact of a single-family dwelling unit on the transportation network to be $12,652; however, the Board of Supervisors has adopted a policy establishing that it would accept a maximum cash proffer of $9,400 per dwelling unit as addressing the traffic impacts of residential development, with all of the funds to be dedicated towards improvements to the roadnetwork. As such, if the applicant chooses to address the development’s impacts on the county’s road network through payment of a cash proffer, $9,400 per dwelling unit for improvements to the road network would be appropriate. The development’s impact could be valued at $2,180,800 (232 x $9,400). The applicant has proffered to construct a sidewalk along the north side of Springford Parkway from Summerford Drive to Collington Drive, approximately 2,400 feet (Proffered Condition 3). The proffer requires the sidewalk to be constructed prior to recordation of any additional subdivision plats. An estimated value for the improvement is $331,200. Staff concurs with the value of the improvement. It should be noted, however, that the actual cost to provide the improvement could be more or less than this amount. Approved in February 2001, Case 00SN0174 requires constructing a section of a new two-lane road (Springford Parkway) that was identified on the Thoroughfare Plan (Proffered Condition 6.c.i). Proffered Condition 6.d of Case 00SN0174 required this road improvement to be constructed with first development of the property. The Section 1 of Collington was recorded in February 2003. Constructing this section of Springford Parkway has been valued at $2,332,730. Staff concurs with the applicant’s value of the improvement; however, the actual cost to provide the improvement could be more or less than this amount. The combined estimated value of the two road improvements is $2,663,930 ($331,200 plus $2,332,730). The Road Cash Proffer Policy states: “Generally, onsite work will not be considered unless it provides additional travel lanes beyond what is required of the development. Consideration can be given to improvements that have been constructed within five years as part of an overall development, prior to the traffic impact of the entire development being present.“. Springford Parkway was constructed “onsite”, and only 2 lanes were provided.In addition, the improvement was not provided within the five-year timeframe. The Springford Parkway improvement, which has already been constructed, is considered to be part of the county’s existing road capacity. Therefore, staff cannot support the request because the applicant has chosen not to address the development’s full impact on the county’s road network. 1217SN0522-2017AUG23-BOS-ADD FIRE AND EMERGENCY MEDICAL SERVICES Staff Contact: Anthony Batten (804-717-6167) battena@chesterfield.gov Mission The mission of Fire and Emergency Medical Services (EMS) is to protect life, property and the environment through a comprehensive fire and life safety program that ensures an adequate and timely response to emergencies. Response Times The proposed development is located in the urban response zone for which Fire & EMS has a goal of responding to at least 90% of the calls for service in under seven (7) minutes. Fire and EMS is currently unable to meet that goal. Nearby Fire/EMS Facilities The Winterpock Fire Station, Company Number 19 Anticipated Fire & EMS Impacts/Needs Based on an average of 0.11 calls per dwelling, it is estimated that this development will generate twenty-six(26) annual calls for Fire/EMS services. Additional Fire and EMS Comments When the property is developed, the number of hydrants, quantity of water needed for fire protection, and access requirements will be evaluated during the plans review process. 1317SN0522-2017AUG23-BOS-ADD SCHOOLS Staff Contact: Atonja Allen (804-318-8740) atonja_allen@ccpsnet.net Mission High performing, high quality public schools contribute to the quality of life and economic vitality of the County. The comprehensive plan suggests a greater focus should be placed on linking schools with communities by providing greater access, flexible designs and locations that better meet the needs of the communities in which they are located. Capital Improvements The School Board FY2018 adopted Capital Improvement Plan (CIP) continues to support the 2013 voter approved school revitalization program that will replace or renovate ten schools and construct one new elementary school to add capacity in the Midlothian area of the county. The ten existing facilities that are part of the revitalization program are Providence Middle School, Monacan High School, Manchester Middle School, Beulah Elementary School, Enon Elementary School, Matoaca Elementary School, Harrowgate Elementary School, Reams Elementary School, Crestwood Elementary School, and Ettrick Elementary School. The project at Providence Middle School is currently in construction, a new Manchester Middle School is planned for construction on the existing school site,and the project at Monacan High School is complete. Additional information on the CIP can be found in the financial section of the CCPS Adopted Budget for FY2018. Anticipated School Impacts ElementaryMiddleHigh Total (1) Anticipated Student Yield by 49 26 37 112 School Type Schools Currently Serving AreaSpring RunBailey Bridge Manchester Current Enrollment 912 1397 1983 (2) Building Capacity 1025 1875 2675 Functional Capacity (3)924 1455 2344 Enrollment Percent of Total 99%96%85% Functional Capacity Total Number of Trailers 2 05 Number of Classroom Trailers 1 05 Note: Based upon average number of students per single family dwelling unit countywide at 0.48 students per unit. (1) Building capacity is the number of standard classrooms times the average class size of 25 students. (2) Functional capacity considers special programs occurring in the standard classrooms at less than average class size (3) Public Facilities Plan Post 2020, the Plan recommends a new elementary school in the vicinity of Hull Street and Otterdale Roads, east of Skinquarter Road and south of Duval Road and a new middle schoolin 1417SN0522-2017AUG23-BOS-ADD the vicinity of Hull Street and Otterdale Roads, however at this time a budget has not been developed for the acquisition of land or construction of these school facilities as recommended in the Plan. 1517SN0522-2017AUG23-BOS-ADD CASE HISTORY Applicants Submittals 7/25/16 Application submitted 10/21/16 Revised application submitted 12/6/16 Revised application submitted 1/12, 1/23, Revised proffered conditions were submitted 5/16, 5/19, 5/30 & 6/9/17 6/15, 7/13 Revised application submitted & 8/16/17 Community Meetings 11/17/16 Issues Discussed: Constructed and planned road improvements to service Collington & Collington East developments Density permitted in the approved zoning case will be maintained Location of cluster homes in Collington East Provide adequate spacing provided between cluster homes Impact of reduced cash proffers on home values in community and impact on countywide services 12/13/16 Issues Discussed: Existing and worsening traffic congestion on local roads Phasing of remaining road improvements for Collington developments Need for a stop light at Bailey Bridge Road, Springford Parkway and Spring Run Road General location of cluster lots and problems with existing side yard setbacks requirement Existing and planned recreational amenities for Collington developments 1617SN0522-2017AUG23-BOS-ADD Planning Commission 1/17/17Action – DEFERRED TO MARCH 21, 2017 ON THE COMMISSION’S OWN MOTION WITH THE APPLICANTS’ CONSENT 3/21/17Action – DEFERRED TO MAY 16, 2017 ON THE COMMISSION’S OWN MOTION WITH THE APPLICANTS’ CONSENT 5/16/17Action –DEFERRED TO JUNE 20, 2017 ON THE COMMISSION’S OWN MOTION WITH THE APPLICANTS’ CONSENT 6/20/17Action – DEFERRED TO JULY 18, 2017 ON THE COMMISSION’S OWN MOTION WITH THE APPLICANTS’ CONSENT 7/18/17 Citizen Comments: No citizens spoke to this request. Commission Discussion: In response to questions of Mrs. Freye, Transportation clarifiedtheir recommendation, noting the road improvements used to mitigate road impacts are on-site and completed beyond five (5) years. Mrs. Freye indicated concerns relative to the applicant not fully addressing road impacts, noting: Original commitment to provide on-site road improvements,plus a cash proffer to mitigate development road impacts; No changes to the original residential densities. Use of part of the original commitment (road construction) to satisfy the remaining portion of the commitment (cash proffer) rather than a proffer reduction. Remaining road impact balance beyond proffered sidewalks. Dr. Wallin noted: Two (2) community meetings held to discuss the request. Other improvements, such as stubbing sewer to area neighborhoods, have provided area benefits with substantial expenditure. Springford Parkway used equally by commuters outside of this subdivision as an access between Winterpock and West Hensley/Bailey Bridge Roads, and eventually to the new Commonwealth Parkway connector and area neighborhoods. Policy exceptions previously considered. Mr. Jackson advised the Commission that he would abstain from voting on this case, noting his continued discussions with the County Administration relative to information provided in the staff report. Recommendation – APPROVAL AND ACCEPTANCE OF THE PROFFERED CONDITIONS IN ATTACHMENT 1 Motion: Wallin Second: Jones AYES: Sloan, Jones and Wallin NAY: Freye ABSTENTION: Jackson The Board of Supervisors on Wednesday, August 23, 2017, beginning at 6:00 p.m., will consider this request. 1717SN0522-2017AUG23-BOS-ADD CASE NUMBER: 17SN0522 (AMENDED) APPLICANTS: Douglas and Susan Sowers CHESTERFIELD COUNTY, VIRGINIA MATOACA DISTRICT STAFF’S ANALYSIS AND RECOMMENDATION Board of Supervisors Hearing: AUGUST 23, 2017 Board of Supervisors Time Remaining: 365 DAYS Applicants’ Agent: KERRY HUTCHERSON (804-748-3600 EXT. 306) Applicants’ Contact: 97.6 Acres – 14120 West Hensley Road DOUGLAS SOWERS (804-794-6836) Planning Department Case Manager: RYAN RAMSEY (804-768-7592) REQUEST (AMENDED) Amendment of zoning approval (Case 00SN0174) to amend cash proffers in a Residential (R-12) District. Specifically, the applicants propose to delete Proffered Condition 10 of Case 00SN0174 relative to a cash proffer payment. Notes: A.Conditions may be imposed or the property owner may proffer conditions. B.Proffered conditions, exhibits, and approved proffered conditions are located in Attachments 1 - 7. The applicants’ analysis of road impacts is located in Attachment 8. SUMMARY A mix of residential housing types (Collington) is under development. Existing conditions permit a maximum of 959residential dwelling units, of which 239 are included in this request. Existing conditions include the dedication of land, transportation improvements, and cash to assist in defraying the cost of the proposed development on capital facilities. The current escalated cash proffer amount is $11,419. This request includes 239 subject parcels. The current total potential value of the approved cash proffer equates to $2,729,141. With this request, the applicants propose to eliminate the cash proffer payment. While the applicants are seeking to offset their transportation impact based on proposed sidewalk improvements and road improvements previously constructed, Transportation is unable to support the request. Further analysis on the improvements may be found in the Transportation section of this report. Existing zoning conditions and those proffered with this case provide design and architectural standards (summarized on Pages 11 & 12) that are comparable in quality to that of the surrounding community. Providing a FIRST CHOICE community through excellence in public service RECOMMENDATIONS APPROVAL Road impacts adequately addressed with provision of sidewalks and PLANNING road improvements COMMISSION Quality design and architecture provide for a convenient, attractive and harmonious community AYES: Sloan, Jones and Wallin NAY: Freye ABSTENTION: Jackson PLANNING – APPROVAL The quality, design and architecture required by existing zoning conditions and offered by the applicants in this case provide for a convenient, attractive and harmonious community comparable in quality to that of the surrounding community. STAFF TRANSPORTATION –APPROVAL, SUBJECT TO ADDRESSING DEVELOPMENT’S IMPACT ON THE ROAD NETWORK There are impacts on the road network specifically attributable to the proposed development that have not been addressed, including increased traffic volume and safetyof the roads. SUMMARY OF IDENTIFIED ISSUES DepartmentIssue Proposal fails to address its impact on the increased volume of traffic on the road network CDOT Proposal fails to address its impact on the safety of the roads on which the increased volume of traffic will be traveling The Public Facilities Plan recommendsa new elementaryschool in the vicinity of Hull Street and Otterdale Roads, east of Skinquarter Road and south of Duval Road and a new middle school in the vicinity of Hull Street SCHOOLS and Otterdale Roads. However at this time a budget has not been developed for the acquisition of land or construction of these school facilities as recommended in the Plan. The Public Facilities Plan suggests the Clover Hill Library should be expanded, replaced or a new facility shall be constructed in the general LIBRARIES vicinity at or near current site. Land for expansion or replacement of this facility has not been acquired. The Public Facilities Plan identifies the need for one Regional Park of 200 PARKS AND acres, near this location. Land for this park has not been acquired. RECREATION 217SN0522-2017AUG23-BOS-RPT 317SN0522-2017AUG23-BOS-RPT TABLE A REQUEST PROPERTIES Tax Identification Number Address 723-656-6642 14120 WEST HENSLEY RD 724-662-5199 15231 LAVENHAM TER 724-662-6286 15219 LAVENHAM TER 724-662-6475 15213 LAVENHAM TER 724-662-6964 15207 LAVENHAM TER 724-662-8060 15201 LAVENHAM TER 724-662-8889 15212 LAVENHAM TER 724-662-9058 15131 LAVENHAM TER 724-662-9481 15200 LAVENHAM TER 724-662-9754 15125 LAVENHAM TER 724-663-6802 15225 LAVENHAM TER 724-663-8008 15224 LAVENHAM TER 724-663-8903 15218 LAVENHAM TER 724-663-9905 15306 LAVENHAM CIR 725-661-1086 9343 LAVENHAM CT 725-661-1178 9339 LAVENHAM CT 725-661-1574 9337 LAVENHAM CT 725-661-1996 9336 LAVENHAM CT 725-661-2670 9331 LAVENHAM CT 725-661-3192 9330 LAVENHAM CT 725-661-3765 9325 LAVENHAM CT 725-661-5064 9319 LAVENHAM CT 725-661-5772 9313 LAVENHAM CT 725-661-6280 9307 LAVENHAM CT 725-661-7086 9301 LAVENHAM CT 725-661-7767 14631 LAVENHAM LN 725-661-8498 14642 LAVENHAM LN 725-662-0145 15119 LAVENHAM TER 725-662-0192 15300 LAVENHAM CIR 725-662-0770 8801 LAVENHAM LOOP 725-662-1130 15107 LAVENHAM TER 725-662-1411 9006 LAVENHAM PL 725-662-1477 8807 LAVENHAM LOOP 725-662-1662 15124 LAVENHAM TER 725-662-1724 9000 LAVENHAM PL 725-662-1852 15112 LAVENHAM TER 725-662-1984 8813 LAVENHAM LOOP 725-662-2491 8901 LAVENHAM LOOP 725-662-2607 9013 LAVENHAM PL 725-662-2842 8973 LAVENHAM LOOP 725-662-3151 8967 LAVENHAM LOOP 417SN0522-2017AUG23-BOS-RPT 725-662-3260 8961 LAVENHAM LOOP 725-662-3469 8955 LAVENHAM LOOP 725-662-3677 8949 LAVENHAM LOOP 725-662-3709 9007 LAVENHAM PL 725-662-4084 8937 LAVENHAM LOOP 725-662-4220 9001 LAVENHAM PL 725-662-4534 8972 LAVENHAM LOOP 725-662-4843 8966 LAVENHAM LOOP 725-662-5152 8960 LAVENHAM LOOP 725-662-5214 15007 LAVENHAM TER 725-662-5300 9306 LAVENHAM CT 725-662-5360 8954 LAVENHAM LOOP 725-662-5569 8948 LAVENHAM LOOP 725-662-5878 8942 LAVENHAM LOOP 725-662-6187 8936 LAVENHAM LOOP 725-662-6198 8930 LAVENHAM LOOP 725-662-6214 15001 LAVENHAM TER 725-662-6230 14801 LAVENHAM LN 725-662-6303 9300 LAVENHAM CT 725-662-6539 14807 LAVENHAM LN 725-662-6758 14819 LAVENHAM LN 725-662-7369 14825 LAVENHAM LN 725-662-8207 14700 LAVENHAM LN 725-662-8523 14800 LAVENHAM LN 725-662-8760 14824 LAVENHAM LN 725-663-0611 15307 LAVENHAM CIR 725-663-1612 15301 LAVENHAM CIR 725-663-2512 8906 LAVENHAM LOOP 725-663-3514 8912 LAVENHAM LOOP 725-663-4815 8918 LAVENHAM LOOP 725-663-5709 8924 LAVENHAM LOOP 726-658-6384 9807 CRAVENSFORD LOOP 726-658-7382 9801 CRAVENSFORD LOOP 726-658-7999 10154 CRAVENSFORD TER 726-658-8281 10155 CRAVENSFORD TER 726-658-9382 10143 CRAVENSFORD TER 726-659-7718 10206 CRAVENSFORD TER 726-659-7808 10200 CRAVENSFORD TER 726-659-9215 10118 CRAVENSFORD TER 726-659-9225 10100 CRAVENSFORD TER 726-659-9306 10130 CRAVENSFORD TER 726-660-8988 14507 HOCKLIFFE LOOP 726-660-8998 14512 HOCKLIFFE LOOP 726-661-0381 14624 LAVENHAM LN 726-661-0760 14619 LAVENHAM LN 726-661-1177 14618 LAVENHAM LN 517SN0522-2017AUG23-BOS-RPT 726-661-1757 14613 LAVENHAM LN 726-661-2074 14612 LAVENHAM LN 726-661-2955 14607 LAVENHAM LN 726-662-0009 14630 LAVENHAM LN 727-659-1105 10125 CRAVENSFORD TER 727-659-1714 10119 CRAVENSFORD TER 727-659-1723 10113 CRAVENSFORD TER 727-661-0606 14500 HOCKLIFFE LOOP 727-661-2807 14212 HOCKLIFFE LN 728-660-6891 9919 BRADMORE DR 728-660-8598 9948 GREYWELL TER 728-661-1613 9912 PADDOCK WOOD CT 728-661-1923 9906 PADDOCK WOOD CT 728-661-2066 14260 ASHMILL DR 728-661-2572 14254 ASHMILL DR 728-661-2725 9900 PADDOCK WOOD CT 728-661-3176 14248 ASHMILL DR 728-661-3503 9913 PADDOCK WOOD CT 728-661-3637 14278 ASHMILL DR 728-661-3780 14242 ASHMILL DR 728-661-3913 9907 PADDOCK WOOD CT 728-661-3963 14255 ASHMILL DR 728-661-4232 14284 ASHMILL DR 728-661-4666 14243 ASHMILL DR 728-661-5054 9812 ASHMILL CT 728-661-5368 14231 ASHMILL DR 728-661-5758 9806 ASHMILL CT 728-661-5785 14224 ASHMILL DR 728-661-6169 14225 ASHMILL DR 728-661-6433 14307 ASHMILL DR 728-661-6658 9800 ASHMILL CT 728-661-6869 14213 ASHMILL DR 728-661-7029 14401 ASHMILL DR 728-661-7085 14212 ASHMILL DR 728-661-7143 9807 ASHMILL CT 728-661-7668 14207 ASHMILL DR 728-661-7732 14413 ASHMILL DR 728-661-7785 14206 ASHMILL DR 728-661-8337 14425 ASHMILL DR 728-661-8385 14200 ASHMILL DR 728-661-8451 9818 BAYFORD DR 728-661-8564 9806 BAYFORD DR 728-661-8572 9800 BAYFORD DR 728-661-8618 14412 ASHMILL DR 728-661-9086 14112 ASHMILL DR 728-661-9123 14418 ASHMILL DR 617SN0522-2017AUG23-BOS-RPT 728-661-9203 9942 GREYWELL TER 728-661-9528 14424 ASHMILL DR 728-661-9687 14106 ASHMILL DR 728-661-9949 14501 ASHMILL DR 729-660-0489 9943 GREYWELL TER 729-660-0895 9937 GREYWELL TER 729-661-0133 14500 ASHMILL DR 729-661-0173 9801 BAYFORD DR 729-661-0312 9924 GREYWELL TER 729-661-0358 9813 BAYFORD DR 729-661-0365 9807 BAYFORD DR 729-661-0717 9918 GREYWELL TER 729-661-0749 14507 ASHMILL DR 729-661-0932 14512 ASHMILL DR 729-661-1446 14513 ASHMILL DR 729-661-1704 9925 GREYWELL TER 729-661-1757 9806 GREYWELL TER 729-661-2109 9919 GREYWELL TER 729-661-2243 14519 ASHMILL DR 729-661-2461 9800 GREYWELL TER 729-661-2492 14018 ASHMILL DR 729-661-2515 9913 GREYWELL TER 729-661-2821 9907 GREYWELL TER 729-661-3127 9901 GREYWELL TER 729-661-3194 14012 ASHMILL DR 729-661-3561 9801 GREYWELL TER 729-661-3739 9819 GREYWELL TER 729-661-3946 9813 GREYWELL TER 729-661-4255 9807 GREYWELL TER 729-661-4373 14007 ASHMILL DR 729-661-4585 14001 ASHMILL DR 717SN0522-2017AUG23-BOS-RPT Comprehensive Plan Classification: SUBURBAN RESIDENTIAL II The designation suggests the properties are appropriate for residential use at a maximum of 2.0 to 4.0 dwelling units per acre. Surrounding Land Uses and Development Spring Run Elementary School Single-family Uses (Summerford Subdivision) Springford Parkway Single-family Uses (Collington Subdivision) Single-family Uses West Hensley Road 817SN0522-2017AUG23-BOS-RPT PLANNING Staff Contact: Ryan Ramsey (804-768-7592) ramseyrp@chesterfield.gov Zoning History Case Number Request Rezoning to Residential (R-12) with Conditional Use Planned Development to permit a mixture of residential uses. (Proffered Condition 10) $ 1,232 per dwelling unit for the first 71units (excluded roads and schools portion);$3,242 per dwelling unit for the 72 nd through and including the 384th unit (excluded schools portion only). The Marshall and Swift Building Cost Index escalated each of these 00SN0174 cash proffer payments. Approved (2/2001) (Proffered Condition 10) $ 6,498 per dwelling unit in excess of 384 units; escalated by the Marshall and Swift Building Cost Index, the current amount is $11,419. The staff report for this case analyzed the impact of the proposed development on public facilities and the applicants’ offer to mitigate that impact. Proposal A mixture of residential uses, including single family and cluster homes, are under development. A maximum of 959 dwelling units are permitted with the approved zoning of which 239 lots are included in this request. This total includes recorded (158) and preliminary plat (81) lots. No increase in density for the project is proposed. Design Requirements of Case 00SN0174 The following provides an overview of the approved design requirements referenced in attached case information (Attachment 5): Condominium and cluster dwellings: Architectural design standards consistent with proffered elevations (Attachment 7) o Sidewalks o Driveway treatments o Landscaping o Street trees o Garage orientation o Recreational amenities o Focal point o 917SN0522-2017AUG23-BOS-RPT Residential (R-12) dwellings: Minimum dwelling size (gross floor area) of 1,700 square feet for a 1 story dwelling, o 2,000 square feet for a 2 story dwelling Minimum lot size of 20,000 square feet for lots adjacent to Summerford Subdivision, o Section A (within Tract D) Restrictive covenants (county would ensure recordation, but not enforcement) o Design High quality residential development addresses the Comprehensive Plan goals for strong and sustainable neighborhoods that are visually attractive, well-planned and well-maintained. Further, the purpose and intent of the zoning ordinance to promote the health, safety, convenience and general welfare of the public includes the creation of convenient, attractive and harmonious communities, protection against overcrowding of land, and protection of the natural environment. As such, developments that promote unique, viable and long lasting places and enhance the community are encouraged. The following provides an overview of additional design requirements offered as part of this request (Attachment 1 – Proffered Condition 1): Residential R-12 dwellings: Architecture & Building Materials o Architectural styles compatible to homes constructed in Collington Subdivision Varied architectural style for dwellings located side-by-side or directly across a street; variety of exterior colors on a dwelling Variety of siding materials to include vinyl with minimum thickness of 0.042 inches and minimum masonry requirements on front elevations Brick or stone foundation treatment Varied roof lines, 30-year dimensional architectural shingles Garages required, either attached or detached Porch, stoop and deck treatments, if provided Fireplace and chimney treatments, if provided Upgraded garage door features for attached garages Front-loaded garage projections permitted, provided it is in conformance with Attachment 2 - Exhibit A. Landscaping/Lot Enhancements o Front and corner side yards to be sodded and irrigated Foundation planting beds Initial screening of HVAC/whole house generators from public roads with landscaping or low maintenance material Hardscaped driveways (asphalt prohibited) and concrete front walks As suggested by the Comprehensive Plan goals and the Zoning Ordinance, the proffered conditions of this request along with those approved with Case 00SN0174 include quality design and architectural elements that are comparable to that of the surrounding community (existing and planned area development). 1017SN0522-2017AUG23-BOS-RPT BUDGET & MANAGEMENT Staff Contact: Natalie Spillman (804-318-8767) spillmann@chesterfield.gov County finance staff is responsible for managing the finances of the County and making recommendations to the County Administrator regarding the allocation of available resources for the provision of services and capital facilities to serve the citizens of the County. Finance staff will advise the County Administrator if changed economic circumstances require adjustments to the County’s budget or capital improvement program. COUNTY TRANSPORTATION Staff Contact: Jim Banks (804-748-1037) banksj@chesterfield.gov A portion of the property includes 158 recorded lots. The property also includes a 41.7 undeveloped parcel. A preliminary subdivision plat for Collingtonhas been approved for that undeveloped parcel, which depicts 81 lots. Based on 239 lots and applying trip generation rates for a single-family dwelling, development could generate approximately 2,341 average daily trips. Traffic generated by development of the property is anticipated to be initially distributed along Springford Parkway to Spring Run Road, Bailey Bridge Road, and Winterpock Road. Spring Run Road is a major arterial with a recommended right of way width of 90 feet, as identified on the County’s Thoroughfare Plan. Spring Run Road is a two-lane road. Sections of the road are substandard, with approximately 10-foot lane widths and no usable shoulders. VDOT minimum geometric design standards recommend this road have 12-foot lane widths and 10 foot shoulders. In 2015, the traffic count on Spring Run Road west of Springford Parkway was 9,230 (Level of Service “E”). Bailey Bridge Road is also identified on the County’s Thoroughfare Plan as a major arterial with a recommended right of way width of 90 feet. Bailey Bridge Road is a two-lane road. Sections of the road are substandard, with approximately 10-foot lane widths and no usable shoulders. VDOT minimum geometric design standards recommend this road have 12-foot lane widths and 10 foot shoulders. In 2015, the traffic count on Bailey Bridge Road north of Spring Run Road was 5,865 (Level of Service “D”). Winterpock Road is also identified on the County’s Thoroughfare Plan.as a major arterial with a recommended right of way width of 90 feet. Winterpock Road is primarily a two-lane road, widening to four-lanes as it approaches Hull Street Road. Sections of the road have been improved in conjunction with adjacent residential development. An improvement project is currently in the design phase that will widen Winterpock Road to a four-lane road from Royal Birkdale Drive to Hull Street Road. In 2015, the traffic count on Winterpock Road north of Springford Parkway was 6,910 (Level of Service “E”). Section 19.1-231 of the County Code outlines the general requirements to meet the needs of the traffic generated by a proposed development, including acceptable levels of service. This proposed residential development would contribute to an identifiable need for transportation improvements. The property is within Traffic Shed 12, which encompasses a large area in the south-central part of the County. Many roads in this part of the county have little or no shoulders, fixed objects 1117SN0522-2017AUG23-BOS-RPT (trees) adjacent to the edge of the pavement and poor vertical and horizontal alignments. The traffic volume generated from this proposed residential development will contribute to an identifiable need for transportation facility improvements to these roads in excess of existing transportation facility capacity. Roads in this shed or which serve this shed need to be improved or widened to address safety and accommodate increased traffic, including the increased traffic from the proposed development. An applicant may choose to address the development’s impact on the county’s road network through dedication of property, construction of road improvements, or a cash proffer. If an applicant elects to offer cash to address the impact on the county’s road transportation network, Transportation staff has calculated the average impact of a single-family dwelling unit on the transportation network to be $12,652; however, the Board of Supervisors has adopted a policy establishing that it would accept a maximum cash proffer of $9,400 per dwelling unit as addressing the traffic impacts of residential development, with all of the funds to be dedicated towards improvements to the roadnetwork. As such, if the applicant chooses to address the development’s impacts on the county’s road network through payment of a cash proffer, $9,400 per dwelling unit for improvements to the road network would be appropriate. The development’s impact could be valued at $2,246,600 (239 x $9,400). The applicant has proffered to construct a sidewalk along the north side of Springford Parkway from Summerford Drive to Collington Drive, approximately 2,400 feet (Proffered Condition 3). The proffer requires the sidewalk to be constructed prior to recordation of any additional subdivision plats. An estimated value for the improvement is $331,200. Staff concurs with the value of the improvement. It should be noted, however, that the actual cost to provide the improvement could be more or less than this amount. Approved in February 2001, Case 00SN0174 requires constructing a section of a new two-lane road (Springford Parkway) that was identified on the Thoroughfare Plan (Proffered Condition 6.c.i). Proffered Condition 6.d of Case 00SN0174 required this road improvement to be constructed with first development of the property. The Section 1 of Collington was recorded in February 2003. Constructing this section of Springford Parkway has been valued at $2,332,730. Staff concurs with the applicant’s value of the improvement; however, the actual cost to provide the improvement could be more or less than this amount. The combined estimated value of the two road improvements is $2,663,930 ($331,200 plus $2,332,730). The Road Cash Proffer Policy states: “Generally, onsite work will not be considered unless it provides additional travel lanes beyond what is required of the development. Consideration can be given to improvements that have been constructed within five years as part of an overall development, prior to the traffic impact of the entire development being present.“. Springford Parkway was constructed “onsite”, and only 2 lanes were provided.In addition, the improvement was not provided within the five-year timeframe. The Springford Parkway improvement, which has already been constructed, is considered to be part of the county’s existing road capacity. Therefore, staff cannot support the request because the applicant has chosen not to address the development’s full impact on the county’s road network. 1217SN0522-2017AUG23-BOS-RPT FIRE AND EMERGENCY MEDICAL SERVICES Staff Contact: Anthony Batten (804-717-6167) battena@chesterfield.gov Mission The mission of Fire and Emergency Medical Services (EMS) is to protect life, property and the environment through a comprehensive fire and life safety program that ensures an adequate and timely response to emergencies. Response Times The proposed development is located in the urban response zone for which Fire & EMS has a goal of responding to at least 90% of the calls for service in under seven (7) minutes. Fire and EMS is currently unable to meet that goal. Nearby Fire/EMS Facilities The Winterpock Fire Station, Company Number 19 Anticipated Fire & EMS Impacts/Needs Based on an average of 0.11 calls per dwelling, it is estimated that this development will generate twenty-seven (27) annual calls for Fire/EMS services. Additional Fire and EMS Comments When the property is developed, the number of hydrants, quantity of water needed for fire protection, and access requirements will be evaluated during the plans review process. 1317SN0522-2017AUG23-BOS-RPT SCHOOLS Staff Contact: Atonja Allen (804-318-8740) atonja_allen@ccpsnet.net Mission High performing, high quality public schools contribute to the quality of life and economic vitality of the County. The comprehensive plan suggests a greater focus should be placed on linking schools with communities by providing greater access, flexible designs and locations that better meet the needs of the communities in which they are located. Capital Improvements The School Board FY2018 adopted Capital Improvement Plan (CIP) continues to support the 2013 voter approved school revitalization program that will replace or renovate ten schools and construct one new elementary school to add capacity in the Midlothian area of the county. The ten existing facilities that are part of the revitalization program are Providence Middle School, Monacan High School, Manchester Middle School, Beulah Elementary School, Enon Elementary School, Matoaca Elementary School, Harrowgate Elementary School, Reams Elementary School, Crestwood Elementary School, and Ettrick Elementary School. The project at Providence Middle School is currently in construction, a new Manchester Middle School is planned for construction on the existing school site, and the project at Monacan High School is complete. Additional information on the CIP can be found in the financial section of the CCPS Adopted Budget for FY2018. Anticipated School Impacts ElementaryMiddleHigh Total (1) 50 26 38 114 Anticipated Student Yield by School Type Schools Currently Serving AreaSpring RunBailey Bridge Manchester Current Enrollment 912 1397 1983 (2) Building Capacity 1025 1875 2675 Functional Capacity (3)924 1455 2344 Enrollment Percent of Total 99%96%85% Functional Capacity Total Number of Trailers 2 05 Number of Classroom Trailers 1 05 Note: Based upon average number of students per single family dwelling unit countywide at 0.48 students per unit. (1) Building capacity is the number of standard classrooms times the average class size of 25 students. (2) Functional capacity considers special programs occurring in the standard classrooms at less than average class size (3) Public Facilities Plan Post 2020, the Plan recommends a new elementary school in the vicinity of Hull Street and Otterdale Roads, east of Skinquarter Road and south of Duval Road and a new middle school in 1417SN0522-2017AUG23-BOS-RPT the vicinity of Hull Street and Otterdale Roads, however at this time a budget has not been developed for the acquisition of land or construction of these school facilities as recommended in the Plan. LIBRARIES Staff Contact: Jennifer Stevens (804-751-4998) stevensj@chesterfield.gov Mission The public library system’s role in the county has expanded beyond its traditional function as a resource for information and materials, and now serves as a community gathering place for educational, cultural and informational services; community support during emergencies; economic development; and revitalization activities. Nearby Libraries Clover Hill Library Public Facilities Plan The Public Facilities Plan suggests the Clover Hill library should be expanded, replaced or a new facility shall be constructed in the general vicinity at or near current site. Land for expansion or replacement of this facility has not been acquired. 1517SN0522-2017AUG23-BOS-RPT PARKS AND RECREATION Staff Contact: Stuart Connock(804-751-4484) ConnockS@chesterfield.gov Mission The County supports a high-quality park system to provide residents and visitors with equitable access to active and passiverecreation opportunities. The 2012 level of service is 5.9 acres of regional, community and neighborhood parkland per 1,000 persons whereas the target level of service is 9 acres per 1,000 persons. Nearby Parks Facilities Old Clover Hill HS Athletic Complex Woodlake Athletic Complex 3 Elementary School Athletic Areas 1 Middle School Athletic Area 2 High School Athletic Areas Public Facilities Plan The Public Facilities Plan identifies the need for one Regional Park of 200 acres, near this location. Land for this park has not been acquired. The Bikeways and Trails Chapter of the Comprehensive Plan recommends provision of pedestrian/bicycle facilities along all routes shown on the Plan and connections from these routes and existing pedestrian/bicycle facilities to adjacent developments. This case is not immediately adjacent to recommended routes of the Plan or existing facilities. The applicants are encouraged to consider a pedestrian/bicycle system within the development. UTILITIES Staff Contact: Jamie Bland (804-751-4439) blandj@chesterfield.gov The proposed request to reduce case proffer will not impact the public water and wastewater systems. Sanitary sewer extensions to serve adjacent property owners have been proffered and are acceptable to the Utilities Department. (Proffered Condition 2) 1617SN0522-2017AUG23-BOS-RPT VIRGINIA DEPARTMENT OF TRANSPORTATION Staff Contact: Jonathan Phillippe (804-674-2560) jonathan.phillippe@vdot.virginia.gov ENVIRONMENTAL ENGINEERING Staff Contact: Rebeccah Ward (804-748-1028) WardR@chesterfield.gov This request will not impact these facilities. 1717SN0522-2017AUG23-BOS-RPT CASE HISTORY Applicants Submittals 7/25/16 Application submitted 10/21/16 Revised application submitted 12/6/16 Revised application submitted 1/12, 1/23, Revised proffered conditions were submitted 5/16, 5/19, 5/30 & 6/9/17 6/15 & Revised application submitted 7/13/17 Community Meetings 11/17/16 Issues Discussed: Constructed and planned road improvements to service Collington & Collington East developments Density permitted in the approved zoning case will be maintained Location of cluster homes in Collington East Provide adequate spacing provided between cluster homes Impact of reduced cash proffers on home values in community and impact on countywide services 12/13/16 Issues Discussed: Existing and worsening traffic congestion on local roads Phasing of remaining road improvements for Collington developments Need for a stop light at Bailey Bridge Road, Springford Parkway and Spring Run Road General location of cluster lots and problems with existing side yard setbacks requirement Existing and planned recreational amenities for Collington developments 1817SN0522-2017AUG23-BOS-RPT Planning Commission 1/17/17Action – DEFERRED TO MARCH 21, 2017 ON THE COMMISSION’S OWN MOTION WITH THE APPLICANTS’ CONSENT 3/21/17Action – DEFERRED TO MAY 16, 2017 ON THE COMMISSION’S OWN MOTION WITH THE APPLICANTS’ CONSENT 5/16/17Action –DEFERRED TO JUNE 20, 2017 ON THE COMMISSION’S OWN MOTION WITH THE APPLICANTS’ CONSENT 6/20/17Action – DEFERRED TO JULY 18, 2017 ON THE COMMISSION’S OWN MOTION WITH THE APPLICANTS’ CONSENT 7/18/17 Citizen Comments: No citizens spoke to this request. Commission Discussion: In response to questions of Mrs. Freye, Transportation clarifiedtheir recommendation, noting the road improvements used to mitigate road impacts are on-site and completed beyond five (5) years. Mrs. Freye indicated concerns relative to the applicant not fully addressing road impacts, noting: Original commitment to provide on-site road improvements,plus a cash proffer to mitigate development road impacts; No changes to the original residential densities. Use of part of the original commitment (road construction) to satisfy the remaining portion of the commitment (cash proffer) rather than a proffer reduction. Remaining road impact balance beyond proffered sidewalks. Dr. Wallin noted: Two (2) community meetings held to discuss the request. Other improvements, such as stubbing sewer to area neighborhoods, have provided area benefits with substantial expenditure. Springford Parkway used equally by commuters outside of this subdivision as an access between Winterpock and West Hensley/Bailey Bridge Roads, and eventually to the new Commonwealth Parkway connector and area neighborhoods. Policy exceptions previously considered. Mr. Jackson advised the Commission that he would abstain from voting on this case, noting his continued discussions with the County Administration relative to information provided in the staff report. Recommendation – APPROVAL AND ACCEPTANCE OF THE PROFFERED CONDITIONS IN ATTACHMENT 1 Motion: Wallin Second: Jones AYES: Sloan, Jones and Wallin NAY: Freye ABSTENTION: Jackson The Board of Supervisors on Wednesday, August 23, 2017, beginning at 6:00 p.m., will consider this request. 1917SN0522-2017AUG23-BOS-RPT ATTACHMENT 1 PROFFERED CONDITIONS June 9, 2017 Note: Both the Planning Commission and Staff recommend acceptance of the following proffered conditions, as offered by the applicant. The Applicant in this case, pursuant to Section 15.2-2298 of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, for themselves and their successors or assigns, proffer that the property under consideration in this case (“the Property”) will be used according to the following proffer(s) if, and only if, the request submitted herewith is granted with only those conditions agreed to by the Applicant. In the event this request is denied or approved with conditions not agreed to by the Applicant, the proffer shall immediately be null and void and of no further force or effect. 1.Architectural Design Standards. All dwelling units, other than condominiums or cluster homes, developed on the Property shall be subject to the following architectural design standards: a.Style and Form. i.The architectural styles shall forms and elements compatible with those in the Collington subdivision in Chesterfield County, Virginia. The same architectural style of dwelling unit frontal elevations shall not be located adjacent to or directly across from each other, but this requirement shall not prevent a dwelling unit from having the same frontal elevations as a dwelling unit located diagonally across from said dwelling unit. ii.The main body of each dwelling unit shall be a minimum of thirty (30) feet in width. No single story home shall be located on either side of or directly across from another single story home, but this requirement shall not prevent a single story home from being located diagonally across from another single story home. b.Exterior Facades. i.Façade Materials. At least 50% (5 in 10) dwelling units constructed shall have brick, stone or masonry fronts that cover a minimum of 20% of the façade (which façade shall exclude gables, windows, trim, and doors). Other acceptable siding materials shall include stucco, synthetic stucco (E.I.F.S.), or horizontal lap siding (except for Dutch lap siding). Horizontal lap siding may be manufactured from natural wood or cement fiber board or may be premium quality vinyl siding with a minimum wall thickness of .042 inches. Synthetic Stucco (E.I.F.S.) siding shall be finished in a smooth, sand or level texture, no rough textures are permitted. Exterior facades shall include, at a minimum, 1 X 6 rake and fascia boards. 2017SN0522-2017AUG23-BOS-RPT ii.Color. Elements of exterior facades (which include masonry or siding, trim, and doors) shall include a minimum of three (3) colors, except a minimum of two (2) colors shall be included if the masonry or siding is white. c.Foundations. All foundations shall be constructed entirely of brick and/or stone. d.Roofs. i.Varied Roof Line. Varied roof designs and materials shall be used on facades of dwellings that face a street. The main roof pitch shall be a minimum of 7/12, and there shall be a minimum roof overhang of twelve (12) inches on main gables. Roof pitch may be decreased to match the architectural style of each individual dwelling (e.g., Pacific Northwest, Modern, Craftsman, etc.). Porch roofs and dormers may utilize pitches that are less than 7/12. ii.Roof Materials. Roofing material shall be dimensional architectural shingles with a minimum 30 year warranty. All flashing shall be copper or pre-finished aluminum (bronze or black). e.Porches, Stoops and Decks. i.Front Porches. Individual porches and porticos shall be one-story in height. Extended front porches shall be a minimum of 5’ deep. Handrails and railings, when required by building code, shall be finished painted wood or metal railing with vertical pickets or swan balusters. Pickets shall be supported on top and bottom rails that span between columns. Columns supporting roofs of porches, porticos and covered stoops on street facing facades, shall be masonry piers, tapered round (Tuscan or Doric) column, square box columns a minimum of 6” square, or other high-quality columns as appropriate to the character of the unit. Wooden front porches shall include painted pickets, a painted band, and painted lattice underneath such porches. ii.Rear Porches. All rear porches visible from public rights of way shall have lattice (or higher quality) screening spanning between columns. Handrails and railings, when required by building code, shall be finished painted wood or metal railing with vertical pickets or swan balusters. f.Fireplaces, Chimneys and Flues. i.Chimneys. Chimney chases shall be constructed of brick or stone. The width and depth of chimneys shall be appropriately sized in proportion to the size and height of the unit. ii.Direct Vent Fireplaces: Direct vent gas fireplace boxes which protrude beyond the exterior plane of the unit, are not permitted on front facades. 2117SN0522-2017AUG23-BOS-RPT All the exterior materials and finishes used to enclose the fireplace box must match the adjacent facade. g.Driveways, Front Walks, Decorative Lighting & Mailboxes. i.All private driveways serving residential uses shall be constructed of either concrete or asphalt. Private driveways shall not require curb and gutter. ii.Front walks shall be provided to each dwelling unit. Front walks shall be constructed of concrete. Front walks shall be a minimum of 3’ wide. iii.One (1) lamp post shall be provided to each dwelling unit. The design of such lamp posts shall be consistent throughout the Collington subdivision. iv.If individual mailbox units are provided for each lot, the design of such mailboxes shall be consistent throughout the Collington subdivision. Any provided mailbox units shall be painted white at time of initial installation. h.Landscaping and Yards. All front and corner side yards shall be sodded and irrigated. Foundation planting beds shall be provided along the front facades of dwelling units. Foundation planting beds shall be a minimum of four (4) feet wide as measured from the unit foundation. Planting beds shall be defined with a trenched edge or suitable landscape edging material. Planting beds shall include medium shrubs spaced a maximum of four (4) feet apart. Unit corners shall be visually softened with vertical accent shrubs (2-4’ in height) or small evergreen trees (5-7’ in height) at the time of planting. An alternative to one corner landscaping treatment shall be one small deciduous tree planted in the front yard of the dwelling. i.Garages. i.All units shall have a garage, which may be attached or detached. ii.Attached garages (both front loaded and corner side loaded) and detached garages shall use an upgraded garage door. An upgraded garage door is any door with a minimum of two (2) enhanced features. Enhanced features shall include windows, raised panels, decorative panels, arches, hinge straps or other architectural features on the exterior that enhance the entry (i.e. decorative lintels, shed roof overhangs, arches, columns, keystones, eyebrows, etc.). Flat panel garage doors are prohibited. iii.Garages shall be permitted to extend past the front line of the main dwelling provided that the architectural treatment of the garage (with 2217SN0522-2017AUG23-BOS-RPT respect to fenestration and foundation treatment) generally conforms to the example photo attached hereto as Exhibit A. j.Heating, Ventilation and Air Conditioning (HVAC) Units and Whole House Generators. Units shall initially be screened from view of public roads by landscaping or low maintenance material, as approved by the Planning Department. (P) 2.Extension of Existing Sewer. At time of construction for the sanitary sewer that serves Section 18 of the Collington subdivision, the developer shall extend the two sanitary sewer lines that serve Section 16 and Section 18 of the Collington subdivision, as those extensions are generally shown on EXHIBIT B, which is attached hereto and incorporated by this reference, subject to changes requested by the developer and approved by the Department of Public Utilities. (U) 3.Sidewalk.Prior to the recordation of the subdivision plat for Collington, Section 18, the Developer/Subdivider/Assignee shall construct a concrete sidewalk measuring five (5) feet in width along the north side of Springford Parkway from Summerford Drive to Collington Drive for a distance of approximately 2,400 feet, with modifications approved by the Transportation Department. The exact length and design of this improvement shall be approved by the Transportation Department.(T) 2317SN0522-2017AUG23-BOS-RPT ATTACHMENT 2 EXHIBIT A – GARAGE PROJECTION EXAMPLE 2417SN0522-2017AUG23-BOS-RPT ATTACHMENT 3 EXHIBIT B – SANITARY SEWER CONNECTION 2517SN0522-2017AUG23-BOS-RPT ATTACHMENT 3 EXHIBIT B – SANITARY SEWER CONNECTION (CONTINUED) Proposed extension of sanitary sewer serving Section 16 2617SN0522-2017AUG23-BOS-RPT ATTACHMENT 4 APPROVED PROFFERED CONDITIONS (00SN0174) 2717SN0522-2017AUG23-BOS-RPT 2817SN0522-2017AUG23-BOS-RPT 2917SN0522-2017AUG23-BOS-RPT 3017SN0522-2017AUG23-BOS-RPT 3117SN0522-2017AUG23-BOS-RPT 3217SN0522-2017AUG23-BOS-RPT 3317SN0522-2017AUG23-BOS-RPT ATTACHMENT 5 APPROVED TEXTUAL STATEMENT (00SN0174) 3417SN0522-2017AUG23-BOS-RPT 3517SN0522-2017AUG23-BOS-RPT 3617SN0522-2017AUG23-BOS-RPT 3717SN0522-2017AUG23-BOS-RPT 3817SN0522-2017AUG23-BOS-RPT 3917SN0522-2017AUG23-BOS-RPT 4017SN0522-2017AUG23-BOS-RPT 4117SN0522-2017AUG23-BOS-RPT 4217SN0522-2017AUG23-BOS-RPT 4317SN0522-2017AUG23-BOS-RPT 4417SN0522-2017AUG23-BOS-RPT 4517SN0522-2017AUG23-BOS-RPT 4617SN0522-2017AUG23-BOS-RPT 4717SN0522-2017AUG23-BOS-RPT 4817SN0522-2017AUG23-BOS-RPT 4917SN0522-2017AUG23-BOS-RPT 5017SN0522-2017AUG23-BOS-RPT ATTACHMENT 6 APPROVED MASTER PLAN, EXHIBIT A (00SN0174) 5117SN0522-2017AUG23-BOS-RPT ATTACHMENT 7 APPROVED CONCEPTUAL CLUSTER RESIDENTIAL ELEVATIONS (00SN0174) 5217SN0522-2017AUG23-BOS-RPT 5317SN0522-2017AUG23-BOS-RPT ATTACHMENT 8 APPLICANTS’ ANALYSIS OF ROAD IMPACTS MEMORANDUM TO: Jesse Smith and Jim Banks, CDOT FROM: Kerry Hutcherson, Agent for Doug Sowers/Collington Properties, Inc., Applicant DATE: January 10, 2017 RE: Proposed Road Improvements in lieu of Transportation Cash Proffers for case numbers 17SN0515 and 17SN0522 17SN0515 The Applicant in this case proposes amendment of case number 03SN0307 to delete Proffered Condition #3 to eliminate cash proffers for the Property (referred to as Collington East). The applicant also proposes amendment of case number 03SN0307 to modify Section B.2(e) of the Textual Statement, dated May 16, 2003 and amended January 23, 2004 so that a 7.5-foot wide side yard setback shall be established for cluster homes in Collington East. Case 03SN0307 approved a total of 217 dwelling units, and none of those 217 dwelling units have been developedas of today. According to the current Chesterfield County Road Cash Proffer Policy, $9,400/dwelling unit is the maximum cash proffer amount that it will accept. $9,400 X 217 = $2,039,800. In order to offset impacts to the transportation network from thedevelopment of these 217 lots, the Applicant is committed to rebuilding 2,000 linear feet (0.379 mile) of two lanes of Spring Run Road. This two-lane portion of road improvements would begin approximately 500 east of the intersection of Spring Run Road and Bailey Bridge Road and it extends eastward for a distance of 2,000 feet. The total value of these proposed road improvements is $3,562,600. Calculations supporting this figure are as follows: The value of rebuilding 2,000 linear feet of two lanes of Spring Run Road is $3,562,600 (0.379 X $9,400,000 = $3,562,600). The total value of these proposed road improvements offsets the recommended transportation cash proffer amount of $9400/dwelling unit for up to 379 dwelling units, which far exceeds the numberof undeveloped dwelling units permitted by case 03SN0307. Therefore, the Applicant posits that the proposed road improvements on Spring Run Road sufficiently address transportation impacts for up to 379 dwelling units. 17SN0522 5417SN0522-2017AUG23-BOS-RPT The Applicant in this case proposes amendment of case number 00SN0174 to delete Proffered Condition #10 to eliminate cash proffers applicable to Collington Subdivision, Sections 6, 12, 15, 16, 17, 18 and 19. The applicant also proposes amendment of case number 00SN0174 to modifySection B.2(e) of the Textual Statement dated October 18, 2000 so that a 7.5-foot wide side yard setback shall be established for cluster homes in Collington Section 19. Case 00SN0174 approved a total of 959 dwelling units. Case 17SN0522 requests deletion of cash proffers applicable to sections in Collington Subdivision that could yield a maximum 286 dwelling units (these 286 dwelling units are currently undeveloped). According to the current Chesterfield County Road Cash Proffer Policy, $9,400/dwelling unit is the maximum cash proffer amount that it will accept. $9,400 X 286 = $2,688,400. The applicant has constructed two lanes of Springford Parkway for a distance of 2,527 linear feet (0.479 mile) adjacent to the Collington Subdivision. The value of building this road 1 = $3,535,020). The value of this road improvement is $2,273,040 (0.479 X $7,380,000 improvement offsets the recommended transportation cash proffer amount of $9400/lot for up to 375 residential units. Therefore, the applicant posits that the road improvement already completed on Springford Parkway sufficiently addresses transportation impacts for up to 375 dwelling units. 1 This figure is based on the value that VDOT assumes for construction of one mile of a new road with 24’ of pavement. 5517SN0522-2017AUG23-BOS-RPT