2017-07-26 MinutesBOARD OF SUPERVISORS
MINUTES
July 26, 2017
Supervisors in Attendance:
Ms. Dorothy A. Jaeckle, Chair
Ms. Leslie A. T. Haley, Vice Chair
Mr. Christopher M. Winslow
Mr. James M. Holland
Mr. Stephen A. Elswick
Dr. Joseph P. Casey
County Administrator
Ms. Jaeckle called the meeting to order at 3:00 p.m.
1: APPROVAL OF MINUTES FOR JUNE 28, 2017
On motion of Mr. Winslow; seconded by Ms. Haley, the Board
approved the minutes of June 28, 2017, as submitted.
Ayes: Jaeckle, Haley, Winslow and Elswick.
Nays: None.
Abstain: Holland.
2.. REQUESTS TO POSTPONE'AGENDA ITEMS AND ADDITIONS,
DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
replaced Item 12.A.1. Appointments to the Youth Services
Citizen Board; and replaced the attachment to Item 12.B.10.,
Approval of Revised Board of Supervisors' Guidelines for the
Chesterfield County Airport Advisory Board.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
3. WORK SESSIONS'
3.B. CITIZEN ASSISTANCE AND RESOURCES
Ms. Sarah Snead presented an overview of the creation of the
Citizen Assistance, and Resources Department. She stated the
department is a merger of two existing departments, Youth
Planning and Development and Senior Advocate. She further
stated merging the two teams will offer grater efficiencies
while increasing capacity to assist citizens. She noted Ms.
Jana Carter, Director of Juvenile'Services and current leader
of Youth Planning and Development will be the Director of
Citizen Assistance and Resources. She stated in addition to
the merge of Senior . Advocate and Youth Planning and
Development, the team offers opportunities for even more
enhancements such as promoting volunteerism to all citizens
and being the county government connection with multi-
cultural communities. She further stated roles of this team
would include enhancing relationships with nonprofits and
gaining expertise in transportation alternatives available to
citizens in addition to Chesterfield ACCESS.
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Ms. Jana Carter expressed her excitement for the many
opportunities created by the merger. She stated the vision
for the department is for all residents to have access to
resources and more throughout all stages of life. She further
stated whether new to Chesterfield, navigating the challenges
of parenting, beginning a caregiving journey, interested in
giving back to the community or more, the department will
aspire to be a valuable resource for citizens.
In response to Mr. Elswick's questions, Ms. Snead stated the
new department will consist of existing staff members, with
the possibility of future additions from current county
departments. She noted no new positions will be advertised.
Dr. Casey stated the creation of the department is to address
any new activities that may arise in the county that will
benefit citizens from the valuable resources the new
department will provide.
3.C. 2017 SUMMER INTERNSHIP PROGRAM
Dr. Casey introduced Ms. Mary Martin -Selby who reviewed the -
2017 Summer Internship Program and introduced the
participants who were in the audience. She stated the program
provides students with a unique opportunity to learn and
expand their knowledge in how local government operates. She
further stated the internship enables students to gain
college credit and valuable work experience, while serving
the community. She stated students are assigned a specific
county department, learn about_ the mission and vision of- the
county, and experience networking and professional
development opportunities.
Ms. Michelle Mackey, Transportation Department intern,
presented a summary of her internship `experiences to the
Board of Supervisors.
Ms. Jaeckle commended Ms. Mackey and all the interns for
their participation in the program and stressed the
importance of gaining knowledge of how their local government
operates.
In response to Mr. Holland's question, Ms. Martin -Selby
stated there is an evaluation at the end of the program that
is completed by all the -participants.
3.D. REGIONAL AND LOCAL ECONOMIC DEVELOPMENT UPDATE
Mr. Garrett Hart, joined by Ms. Renee Chapline, President and
CEO of Virginia's Gateway Region (VRG) and Mr. Barry
Matherly, President and CEO of the Greater Richmond
Partnership (GRP), presented an overview relative to regional
and local economic development.
Ms. Chapline highlighted Virginia Gateway Region's economic
development.activity report for 2017. In regards to the metro
Richmond exports initiative, she stated the pilot program
focuses on growing existing small and medium enterprises in
the Richmond Metropolitan Statistical Area through increased
export activities. She further stated over the pabt year VGR
has assisted six Chesterfield businesses via Metro Richmond
Exports Initiative export services including four pro bono
market research studies, one trade mission, two scholarships
to the Virginia Conference on World Trade and participation
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in the ExporTech program including access to student interns.
She stated 2017-2018 programming will focus more on awareness
and increased utilization of MREI services. She then
highlighted the 10 -year comprehensive review and strategies
moving forward which include supporting Chesterfield County's
Economic Development. team with program of work; VEDP
strategic asset mapping; continuing growth in high -paying
jobs for the region;working to support local industries with
supply -chain needs; and growing research capacity to support
local government, industry, and. stakeholders to improve
business opportunities.
In response to Mr. Winslow's question, Ms. Chapline clarified
that the strategy to continue growth in high -paying jobs for
the region means continuing .to make sure that advanced
manufacturing opportunities remain strong and"growing.
In response to Mr. Holland's questions, Ms. Chapline stated
VGR works with all small business organizations to work as a
referral to improve business opportunities. She further
stated Chesterfield County Economic Development has an
excellent team and methodology in place for the small
business community. She stated workforce development
continues -to be a task going forward. She further stated the
mid-level employee will always be a challenge to discover
with the precise skills. She stated John Tyler Community
College does a fantastic job implementing their workforce
development initiative.
Mr. Holland and Ms. Jaeckle commended Ms. Chapline and her
organization for the ongoing development and strengthening of
the community's workforce by supporting the needs of
employers.
Mr. Matherly stated the vision of the Greater Region
Partnership is to aggressively generate economic
opportunities that create quality jobs for all citizens of
the region and increase the tax base for needed community
services. He then reviewed five-year external goals and
internal goals of the organization. He stated the Partnership
offers no -cost site location assistance and other services to
domestic and foreign companies planning new or expanded
facilities and is a single point of contact to the network of
private sector and state and local government professionals
that support a company's facility location decision. He
further stated core GRP programs focus on marketing, business
attractions and business retention and expansion. He stated
68 percent of prospects are headquartered internationally,
with significant representation in the United Kingdom,
Germany, Brazil, Canada, Italy and Spain.
In response to Mr. Holland's question, Mr. Matherly stated
currently 85 percent of companies looking at the Richmond
region want an existing building, not land. He further stated
trying to get the private sector and__ encourage private
development is very tough.
In response to Ms. Jaeckle's question, Mr. Hart stated the
county_ is extremely low on building -product and manufacturing
office space. He further stated under the current
construction climate the county cannot compete cost wise. He
stated with the addition of being a tight labor market for
manufacturing jobs, it is an extremely tight market for
subcontractors.
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In response to Mr. Elswick's question, Mr. Matherly stated
the Greater Richmond Partnership is the lead agency for
marketing and business development, where the majority of
funding is allocated. He further stated the local economic
development departments are the leaders of the Business
Retention and Expansion programs.
In response to Mr. Winslow's question, Mr. Matherly stated
eight Fortune 500 firms have their headquarters in the area
because of the business -friendly regulations, and the
affordable and philanthropic atmosphere.
Discussion ensued relative to collaborative efforts to
promote and siting of corporate headquarters and maintaining
relationships between local economic development teams and
regional partnerships.
In response to Mr. Holland's question regarding
transportation network, Mr. Matherly stated Costar Group
required a specific workforce of young millennials to
bicycle, walk or skateboard as means of transit. He further
stated the type of worker dictates the form of
transportation.
Discussion ensued relative to opportunities for corporations,
regional transportation networks and manufacturing heritage.
Mr. Hart reviewed economic development activity, investment
information and establishment and startup trends in the
county. In regards to small business site development, he
stated projects are provided with routine assistance in
navigating the development process. He further stated there
were no discernable major issues concerning small business
site development.
Discussion ensued relative to small business services and
small business quarterly reports.
In closing, Mr. Hart announced Ms. Haley and Mr. Winslow will
hold a community meeting on September 28th regarding, economic
development at 6:30 p.m. at Midlothian Middle School. He also
announced the two Lidl grand openings will be held on August
27, at 7:40 a.m.
In response to Mr. Elswick's question, Mr. Hart stated the
workforce trends and statistics are sourced through the
Virginia Workforce Connection.
In response to Mr. Holland's questions, Mr. Hart stated Mr.
Aaron Bond, Small Business Site Development Assistant, was
not present at the meeting. He further stated 99.7 percent of
businesses in Chesterfield County are small businesses.
3.A. EVERY DAY EXCELLENCE - POLICE OFFICERS
Dr. Casey recognized Officers Jonathan Sorley and Brian
Simmons, along with resident Mr. Andre Harris, for their
assistance rescuing a driver from his- vehicle after it
crashed into a utility pole and caught fire.
Officers Sorley, Officer Simmons, and Mr. Harris briefly
presented an overview of the incident.
Dr. Casey, along with Board members, all expressed their
sincere appreciation to the officers and citizen for their
efforts and bravery.
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3.E. DOMINION ENERGY UPDATE
Mr. James Beazley, Manager -Regional, State and Local Affairs,
Dominion Energy, provided an update to the Board of
Supervisors on activities of Dominion Energy. He stated the
largest fossil -fueled power station in Virginia supplies 12
percent of the electricity in Dominion Energy's service
territory. He further stated there has been nearly $1 billion
in environmental improvements at the station over the last
decade. He stated Dominion has reduced emissions that cause
smog and acid rain by 91 percent and carbon by 23 -percent
since 2000. He noted one in five hires is a veteran due to
the Troops to Energy Jobs program. He stated Dominion
Energy's recently expanded EnergyShare Program committed $57
million by 2020. -In regards to safety, he stated safety and
storm preparation tips are shared via social..media and media
partners and -customers with medical needs. are notified in
advance of possible multi -day power -outages. He further
stated field crews and support teams follow strict safety
guidelines to keep employees and customers safe during
inclement weather and allow for adequate rest time throughout
the restoration effort. He highlighted storm safety measures,
how to report an outage and major past storm events. In
regard to undergrounding, he stated currently, only one-third
of Dominion Energy's distribution system is underground.
In response to Ms. Jaeckle's questions, Mr. Beazley stated he
did not have the -numbers relative to underground power lines
at that time. He further stated he can provide additional
information relative to undergrounding in individual
magisterial districts. He stated Dominion plans to install
4,000 miles of underground lines systemwide. He further
stated belowground easements can create a challenge for
undergrounding in terms of project timing.
Mr. Beazley continued his presentation by stating recent
transmission and distribution undergrounding projects are
having a positive impact on reliability. In closing, Mr.
Beazley highlighted conservation measures which ensure
immediate cost savings.
Mr. Elswick and Ms. Jaeckle commended Mr. Beazley's prompt
responsiveness and efficiency. Mr. Elswick also expressed
concerns relative to excessive power outages on Mockingbird
Lane.
Mr. Winslow and Mr. Holland highly praised Dominion Energy's
efforts relative to one in five hires of veterans.
In response to Mr. Holland's question, Mr. Beazley stated
underground lines are not accessed unless any issues arises
of an outage have,been reported.
3.F. COUNTY FAIR UPDATE
Ms. Brenda White, County Fair General Manager, highlighted
the events of the upcoming 104th Chesterfield County Fair
being held on August 25 through September 2. She then
reviewed this year's attractions and entertainment. She
stated the fair creates the recipe to make a wholesome, fun,
educational and exciting event for people of all ages. In
closing, she thanked county staff and management for updating
the Exhibition Building with new ceiling fans, lighting, and
electrical hookups and the Board of Directors, officers and
volunteers for their tremendous efforts and dedication.
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In response to Mr. Holland's question, Ms. White stated plans
to discuss budgetary requests for the fairgrounds will be
made after this year's fair.
4. REPORTS
There were no Reports at this time.
Mr. Holland expressed concerns relative to the absence of
allocated fund balance.
Dr. Casey stated the Audit and Finance Committee receives
periodic updates of financial activity, as well as other
fiscal reports that are produced in real time for the Board
and the public.
Mr. Holland suggested ways of presenting' data to the Board
relative to reporting.
5. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
Ms. Jessica Coaker expressed safety concerns relative to the
proposed path through A.M. Davis Elementary School and urged
the Board to delay the project.
Ms. Cindy Rustin expressed safety concerns relative to the
proposed path through A.M. Davis Elementary School.
Ms. Jessica Bosher expressed safety concerns relative to the
proposed path through A.M. Davis Elementary School.
6. DINNER
On motion of Mr.' Winslow, seconded by Ms. Haley, the Board
recessed at 5 p.m. for dinner at Camp Baker with members of
the Camp Baker Management Board.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
Reconvening:
7. INVOCATION
The Honorable Chris Winslow, Clover Hill District Supervisor,
gave the invocation.
8. PLEDGE OF ALLEGIANCE
Eagle Scout Mitchell Law led the Pledge of Allegiance to the
Flag of the United States of America.
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9. COUNTY ADMINISTRATION UPDATE
9.A. EVERY DAY EXCELLENCE - RECYCLED RIDES
Ms. Kiva Rogers, Social Services Director, joined by Ms.
Brenda Braxton, Family Services Specialist, Mr. Steve
Dimmett, Associate Principal, CCTC at Hull and Mr. Brian
Tyszka, Area Manager for the Midlothian Area/D.C. Region
Bridgestone Retail Operations, presented information to the
Board regarding a_ cooperative program with the Chesterfield
Technical Center called Recycled Rides. She stated
Chesterfield Career and Technical students and automotive
partners from across_ the region recently presented
Chesterfield -Colonial Heights Department of Social Services
client Ms. Tywanda Auld with a refurbished Pontiac G6 through
the National Auto Body Council's Recycled Rides program. She
further stated Recycled Rides is a NABC nationwide community
service program in which the collision -repair business
community collaborates with other automotive industry
partners, technical schools and vehicle insurers to repair
and donate vehicles to families and service organizations in
need.
Ms. Jaeckle commended the program's efforts of providing
transportation to Ms. Auld and encouraging individuals to
become more independent.
9.B. OTHER COUNTY ADMINISTRATION UPDATES
Dr. James Worsley, Director of Parks and Recreation,
introduced Ms. Aleana McClellan, Therapeutic Rec Coordinator,
who was recently recognized by the National Association of
County Park and Recreation Officials in the category of
Removing Barriers Initiative - Spring Prom.
10. BOARD MEMBER REPORTS
Mr. Holland announced he attended the grand opening of
Proseal America's Factory ##2 expansion on August 19. He also
announced he represented the State Board of Accountancy at
the National Board of Accountancy's Annual Meeting last
month. He emphasized some highpoints of his trip.
Ms.- Haley announced she attended a neighborhood/ community
walk with Police on July 20. She also announced she would be
attending National Night Out on August 1.
Ms. Jaeckle announced she attended Fort Lee's Centennial
Celebration and Time Capsule Dedication on July 10. She also
announced she and Mr. Holloand attended the dedication of the
"Mobilizing for War Exhibit" at the Chesterfield County
,Historic Jail on June 21. She then recognized Brigadier
General Hector Lopez and Chief Warrant Officer 5 Norman May
from Fort Lee, who provided details of other events
commemorating Fort Lee's 100th Anniversary, as well as Fort
Lee's partnership with Chesterfield County. -
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In regards to the national recruitment for the county's next
Police Chief, Ms. Jaeckle stated Springsted-Waters was
selected through an RFP process to assist the Board with the
Police Chief search. She further stated the position is being
advertised nationally and the recruitment will close on
August 17. She stated Springs ted -Waters will hold multiple
public input sessions and employee focus groups over the next
30 days at various locations throughout the county. She
further stated the purpose of the sessions is to give the
public and employees the opportunity to provide input on the
knowledge, skills and abilities they feel the new Police
Chief should possess. She stated the public input sessions
are scheduled for the following times:
Thursday, August 3 at 7:00 p.m. - Thomas Dale High School -
Main Campus Auditorium
Monday, August 17 at 2:00 p.m. - Board of Supervisors Public
Meeting Room
Monday, August 14 at 7:00 p.m. - Ettrick Elementary School
Tuesday, August 15 at 7:00 p.m. - Clover Hill High School -
Forum
She noted the selection committee is committed to sending the
three best candidates up to the Board of Supervisors and the
Board is dedicated to selecting the best applicant.
11. RESOLUTIONS AND SPECIAL RECOGNITIONS
11.A. RECOGNIZING BOY SCOUTS UPON ATTAINING THE RANK OF
EAGLE SCOUT
Ms. Susan Pollard recognized Mr. Mitchell Harris Law, Mr.
Ryan James Sabisch, Mr. William Thomas Bates and Mr. Mitchell
Steven Natale, who were present to receive the resolution.
On motion of Mr. Holland, seconded by Mr. Winslow, the Board
adopted the following resolution:
WHEREAS, the Boy Scouts of America was incorporated by
Mr. William D. Boyce on February 8, 1910, and was chartered
by Congress in 1916; and
WHEREAS, the Boy Scouts of America was" founded to build
character, provide citizenship training and promote physical
fitness; and
WHEREAS, after earning at least 21 merit badges in a
wide variety of skills including leadership, service and
outdoor life, serving in a leadership position in a troop,
carrying out a service project beneficial to their community,
being active in the troop, demonstrating Scout spirit, and
living up to the Scout Oath and Law, Mr. Mitchell Harris Law,
Troop 2855, sponsored by The Church of Jesus Christ of
Latter-day Saints -Belmont Ward; Mr. Ryan James Sabisch, Troop
897, sponsored by Mount Pisgah United Methodist Church; Mr.
William Thomas Bates, Troop 876, also sponsored by Mount
Pisgah United Methodist Church; and Mr. Mitchell Steven
Natale, Troop 2890, sponsored by Brandermill Church, have
accomplished those high standards of commitment and have
reached the long -sought goal of Eagle Scout, which is
received by only four percent of those individuals entering
the Scouting movement; and
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WHEREAS, growing through their experiences, in Scouting,
learning the lessons of responsible' citizenship, and
endeavoring to prepare themselves for a- role as leaders in
society, Mitchell, Ryan, William and Mitchell have
distinguished themselves as members of a new generation of
prepared young citizens of whom we can all be very proud.
NOW, THEREFORE, BE IT RESOLVED that the. Chesterfield
County Board of Supervisors, this 26th day of July 2017,
publicly recognizes Mr. Mitchell Harris Law, Mr. Ryan James
Sabisch, Mr. William Thomas Bates and Mr. Mitchell Steven
Natale, extends congratulations on their attainment of Eagle
Scout, and acknowledges the good fortune of the county to
have such outstanding young men as its citizens.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
Mr. Holland, Ms. Haley and Mr. Elswick presented the executed
resolutions and patches to each Eagle _Scout, accompanied by
members of their families, congratulated them on their
outstanding achievements and wished them well in future
endeavors.
Each Eagle Scout provided details of their Eagle Scout
project and expressed appreciation to their families and
friends for their support.
11.B. RECOGNIZING MR. JOEL A. IMBURG, DEPARTMENT OF MENTAL
HEALTH SUPPORT SERVICES, UPON HIS RETIREMENT
Ms. Debbie Burcham recognized Mr. Joel A. Imburg, who was
present to receive the resolution.
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, Mr. Joel A. Imburg was hired by Chesterfield
Mental Health Support Services on August 28, 1989, and will
retire August 1, 2017, after providing outstanding service to
the residents of Chesterfield County; and
WHEREAS, Mr. Imburg provided 24/7 Crisis Intervention
services from 1989 through 2015 and exhibited expertise in
helping individuals suffering from anxiety disorders, panic
disorders and grief issues; and
WHEREAS, Mr. Imburg was awarded Employee of the Year in
1999 -and recognized at the annual Community Services Board
Awards.Banquet; and
WHEREAS, Mr. Imburg received the Intake Champion Award
in 2001 and the Crisis Team MVP Award in 2004; and
WHEREAS, Mr. Imburg was instrumental in providing
support and clinical skill to assist in the successful launch
and continued mission of the Same Day Access Team from 2,015
to 2017; and
WHEREAS, Mr. Imburg exhibited constant professionalism
and -a strong work ethic, often arriving early and staying
late; and
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WHEREAS, Mr. Imburg consistently demonstrated compassion
and empathy and will be greatly missed by individuals,
families, colleagues and co-workers alike.
NOW THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 26th day of July 2017,
publicly recognizes the outstanding contributions of Mr. Joel
A. Imburg and extends appreciation, on behalf of its members
and the citizens of Chesterfield County, for 28 years of
dedicated service to the county, congratulations upon his
retirement, and best wishes for a long, happy and healthy
retirement.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Mr. Imburg and that this
resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County, Virginia.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
Ms. Jaeckle presented the executed resolution to Mr. Imburg,
extended her sincere appreciation for his dedicated service
and offered best wishes upon his -retirement.
Ms. Haley, Mr. Elswick, Mr. Winslow and Mr. Holland all
commended Mr. Imburg for his dedicated and exemplary service
to residents of Chesterfield County.
Dr. Casey presented Mr. Imburg with an acrylic statue and
county watch, highly praised his outstanding and noteworthy
service and wished him well upon his retirement.
Mr. Imburg sincerely thanked his colleagues in attendance and
the Board of Supervisors for the special recognition and kind
sentiments.
11.C. RECOGNIZING MR. LEROY PETERSON, JR., UTILITIES
DEPARTMENT, UPON HIS RETIREMENT
Mr. George Hayes recognized Mr. LeRoy Peterson, Jr., who was
present to receive the resolution.
On motion of Ms. Haley, seconded by Mr. Winslow, the Board
adopted the following resolution:
WHEREAS, Mr. LeRoy Peterson, Jr. retired from the
Chesterfield County Utilities Department on July 1, 2017; and
WHEREAS, Mr. Peterson began his public service career
with Chesterfield County on September 5, 1989, when he was
hired by the Chesterfield County Department of Utilities as a
utility worker; and
WHEREAS, on June 3, 2006, Mr. Peterson was promoted to
senior utility worker and served faithfully in that position
until his retirement; and
WHEREAS, -Mr. Peterson assisted in hundreds of repairs to
water- distribution lines, and associated operations and
maintenance duties; and
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WHEREAS, Mr. Peterson focused on providing world-class
customer service by consistently meeting or exceeding
customer expectations; and
WHEREAS, Mr. Peterson continuously utilized his
knowledge and experience with mainline repair techniques to
restore' water service and ensure customers were provided
water services that were safe, reliable, and environmentally
sound; and
WHEREAS, Mr. Peterson willingly and faithfully worked
after hours and during emergencies to restore water service
to customers regardless of weather conditions or time of day
or night; and
WHEREAS, Mr. Peterson was highly respected and liked by
his peers and co-workers; and
WHEREAS, throughout his career with Chesterfield County,
Mr. Peterson displayed dependability, aptitude, good
character, and values.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 26th day of July 2017,
publicly recognizes Mr. LeRoy Peterson, Jr. and extends on
behalf of its members and citizens of Chesterfield County,
appreciation for more than 27 years of exceptional service to
the county.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Mr. Peterson and that this
resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County.
Ayes: Jaeckle, Haley, Winslow,.Holland and Elswick.
Nays: None.
Ms. Jaeckle . presented the executed resolution to Mr.
Peterson, extended her sincere appreciation for his dedicated
service and offered best wishes upon his retirement.
Ms. Haley, Mr. Elswick, Mr. Winslow and Mr. Holland all
commended Mr. Peterson for his devoted and exemplary service
to residents of Chesterfield County.
Dr. Casey presented Mr. Peterson with an acrylic statue and
county watch, highly praised his outstanding and noteworthy
service and wished him well upon his retirement.
—Mr. Peterson sincerely thanked the Board of Supervisors for
the special recognition and kind sentiments.
11.D. RECOGNIZING MS. BETTY P. TATE, DEPUTY TREASURER, UPON
HER RETIREMENT
Mr. Carey Adams recognized Ms. Betty P. Tate, who was present
to receive the resolution.
On motion of Mr. Winslow, seconded by Mr. Elswick, the Board
adopted the following resolution:
WHEREAS, Ms. Betty P. Tate, after earning an
undergraduate degree from Virginia Commonwealth University
and holding positions of increasing responsibility in the
private sector, began her career with Chesterfield County in
June 1985 as an auditor with the county's Internal Audit
Department, and was promoted to senior auditor in July 1990;
and
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WHEREAS, in September 1990, Ms. Tate was hired and
appointed as Deputy Treasurer by then Treasurer Mary Arline
McGuire; and
WHEREAS, Ms. Tate faithfully served under three
treasurers during her tenure, and worked diligently to manage
the accounting operations of the office; and
WHEREAS, Ms.'Tate understood the value of education and
self-improvement; she completed all the requirements to be
certified as a Governmental Deputy Treasurer in May 1996 and
continued to maintain the requirements for her certification
throughout her career; and
WHEREAS, Ms. Tate was instrumental in achieving
numerous process improvements over the years, including
automation of critical tasks, saving the county thousands of
dollars; and
WHEREAS, Ms. Tate served on numerous system
implementation teams during her tenure, and played a key role
in _the success of various systems critical to customer
service and treasury accounting; and
WHEREAS, Ms. Tate provided crucial assistance in the
implementation of personal property tax relief, ensuring that
funds received were properly allocated to customer accounts
and accurately tracked; and
WHEREAS, Ms. Tate maintained a consistent focus on
customer service and worked admirably to assist customers
during peak workload periods, and she was a vital team member
in several initiatives that enhanced the level of customer
service provided to our citizens, including acceptance of
debit and credit cards at the point of sale, via the
telephone or internet and the elimination of vehicle decals;
and
WHEREAS, Ms. Tate was responsible for managing the
Treasurer's accounting records and system of internal
controls and was the office coordinator for a minimum of two
audits conducted annually by the State Auditor of Public
Accounts and the county's external auditors; each audit was
completed successfully with no material findings, a testament
to Ms. Tate's outstanding efforts in this area; and
WHEREAS, Ms. Tate commendably served as the county's
investment manager since July 2004 and worked to maximize the
interest earned on collected, funds, consistently garnering
rates, of return in excess of national and regional
benchmarks; and
WHEREAS, Ms. Tate managed operations with ourbanking
service providers, handling significant transitions between
four financial institutions, ensuring that key services were
provided without interruption,' and implemented banking,
services which enhanced customer service and controls in the
areas of records imaging, payment processing, and positive
pay; and
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WHEREAS, Ms. Tate volunteered to assist Goochland
County after the abrupt resignation of their Treasurer in
February 2011, and worked earnestly to provide her accounting
and internal control expertise, resulting in a list of over -
60 recommendations to improve financial processes and to
strengthen checks and balances over financial functions; and
, WHEREAS, Ms. Tate performed a commendable job of
managing the Treasurer's compliance with state record
retention guidelines , and was recognized as a key resource on
the subject; she was always open to assisting other
localities with their questions, and she also developed and
instructed :a records retention class for new treasurers and
served on a focus group to review state-wide retention
guidelines; and
WHEREAS, Ms. Tate was well -liked, possessing a quick
wit and an excellent sense of humor, that brightened even the
most challenging of days; and
WHEREAS, Ms. Tate was the consummate team player who
had the keen ability to work with a diverse group of people,
and was recognized on numerous occasions by her fellow
employees for her customer service, teamwork, and efforts
toward continuous improvement; and
WHEREAS, Ms. Tate will be sorely missed for her
contributions to excellence in treasury accounting, fiscal
integrity, and her faithful service and dedication to serving
our citizens.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 26th day of July 2017,
publicly recognizes Ms. Betty P. Tate for her 32 years of
exemplary service to the residents of- Chesterfield County,
and extends best wishes for a long, happy, healthy, and
fulfilling retirement.
- AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Ms. Tate, and that this resolution
be permanently, recorded among the papers of this Board of
Supervisors of Chesterfield County, Virginia.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
Ms. Jaeckle presented the executed resolution to Ms. Tate,
extended her sincere appreciation for her dedicated service
and offered best wishes upon her retirement.
Ms. Haley, Mr. Elswick, Mr. Winslow and Mr. Holland all
commended Ms. Tate for her dedicated and exemplary service to
residents of Chesterfield County.
Dr. Casey presented Ms. Tate with an acrylic statue and
county watch, highly praised her outstanding and noteworthy
service and wished her well upon her retirement.
Ms. Tate, accompanied by members of her family, sincerely
thanked her colleagues in attendance and the Board of
Supervisors for the special recognition and kind sentiments.
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07/26/17
11.E. RECOGNIZING MRS. GAYLE W.'SYLVESTER, EMERGENCY
COMMUNICATIONS CENTER, UPON HER RETIREMENT
Mr. Rich Troshak recognized Mrs. Gayle W. Sylvester, who was
present to receive the resolution.
On motion of Ms. Haley, seconded by Mr. Elswick, the Board
adopted the following resolution:
WHEREAS, Mrs. Gayle W. Sylvester began her public
service with Chesterfield County as a Dispatcher in the
Emergency Communications Center on August 10, 1987, and
faithfully served the county for 30 years until August 1,
2017; and
WHEREAS, Mrs. Sylvester was able to adapt to the ever-
changing environment and growth within Chesterfield County
and the Emergency Communications Center, and participated in
upgrades of the enhanced 911 system, county's radio system,
and Computer -Aided Dispatch System throughout her career; and
WHEREAS, Mrs. Sylvester has served in the Dispatcher and
Cross -Trained Dispatcher, Supervisory, Lead and Trainer
positions during her career; and
WHEREAS, Mrs. Sylvester has impacted initial training of
new hires employed by the Emergency Communications Center by
being certified as an Association of Public -Safety
Communications Officials (APCO) Instructor teaching -new hires
Emergency Medical Dispatch, Department of Criminal Justice
Services (DCJS) Instructor teaching NCIC/VCIN, Basic Dispatch
School and all positions within the 911 center, which
afforded the center and the region the ability to build its
future communications officers; and
WHEREAS, Mrs. Sylvester served as a 911 educator in our
schools and community, served on the recruitment team for the
ECC, and served on the ECC Quality Council; and
WHEREAS, Mrs. Sylvester displayed a helpful, courteous,
and caring attitude while working with internal and external
customers; and
WHEREAS, Mrs. Sylvester has provided a high level of
commitment to her work performance as a thorough and
conscientious employee; and
WHEREAS, Mrs. Sylvester has provided the Emergency
Communications Center and Chesterfield County with many years
of loyal and dedicated service; and
WHEREAS, Chesterfield County and the Board of
Supervisors thank Mrs. Sylvester for her diligent service.
NOW, THEREFORE, BE IT RESOLVED that
County Board of Supervisors, this 26th da
publicly recognizes. Mrs. Gayle W. Sylvester,
behalf of its members and the citizens
County, appreciation for her service t
congratulations upon her retirement, and be
long and happy retirement.
16-960
the Chesterfield
y of July 2017,
and extends on
of Chesterfield
o the county,_
st wishes for a
07/26/17
AND, BE IT FURTHER RESOLVED that a copy I of the
resolution" be presented to Mrs. Sylvester and that the
resolution be permanently recorded among the papers of the
Board of Supervisors of Chesterfield County, Virginia.
Ayes: -Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
Ms. Jaeckle presented the executed resolution to Mrs.
Sylvester, extended her sincere appreciation for her
dedicated service and offered best wishes upon her retirement
from law enforcement service.
Ms. Haley, Mr. Elswick, Mr. Winslow and Mr. Holland all
commended Mrs. Sylvester for her dedicated and exemplary
service to residents of Chesterfield County.
Dr. Casey presented Mrs. Sylvester with an -acrylic statue and
county watch, highly praised her outstanding and noteworthy
service and wished her well upon her retirement.
Mrs. Sylvester, accompanied by members of her family,
sincerely thanked her colleagues in attendance and the Board
of Supervisors for the special recognition and kind
sentiments.
12.
12.A.
NEW BUSINESS
APPOINTMENTS
12.A.1. YOUTH SERVICES CITIZEN BOARD
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
simultaneously nominated/appointed/reappointed the following
student representatives to the Youth Services Citizen Board,
whose terms are effective September 1, 2017, and will expire
on June 30, 2018:
Name District
Mr.-Maclane
Self
Midlothian
Ms.
Tajinder Sandhu
Midlothian
Ms.
Devin Hux
Clover Hill
Ms.
Moriah Rock
Clover Hill
Ms.
Skyler Pokorny
Clover Hill
Ms.
Madison Whitney
Clover Hill
Ms.
Deanndra Richards
Bermuda
Ms.
Samra Kanwal.
At -Large
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.A.2. HEALTH CENTER COMMISSION
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
simultaneously nominated/appointed/reappointed Mr. Chuck
Maguire, Mr. Jeremy Gray and Mr. Hobart Harvey to serve as
at -large commissioners of the Health Center Commission, whose
terms are effective immediately and will -expire on June 30,
2021.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
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07/26/17
12.B. CONSENT ITEMS
12.B.1. ADOPTION OF REVISED FY2018 COMMUNITY DEVELOPMENT
BLOCK GRANT AND HOME INVESTMENT PARTNERSHIPS GRANT
ANNUAL PLAN, AND APPROPRIATION OF FUNDS
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
adopted the FY2018 Community Development Block Grant and HOME
Investment Partnerships Grant Annual Plan with changes as
approv-ed, and amended the appropriations, as outlined. in the
papers of this Board.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.2. ADOPTION OF RESOLUTIONS RECOGNIZING COUNTY EMPLOYEES
UPON THEIR RETIREMENT
12.B.2.a. DEPUTY FIRST CLASS ROBIN S. EGGLESTON, SHERIFF'S.
OFFICE
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, Mr. Robin S. Eggleston has faithfully served
Chesterfield County for over 20 years; and
WHEREAS, on February 13, 1995, Deputy Eggleston joined
the Chesterfield County Sheriff's Office as a deputy assigned
to the Corrections Bureau under Sheriff Clarence G. Williams,
Jr., and
WHEREAS, on November 30, 1998, after a brief break in
service and returning part-time, Deputy Eggleston rejoined
the Chesterfield County Sheriff's Office as a full-time
deputy, and faithfully served Sheriff Dennis S. Proffitt, Sr.
and current Sheriff Karl S. Leonard; and
WHEREAS, Deputy Eggleston has demonstrated his
versatility, skill and strong work ethic in a wide range of
assignments in both the Correctional and Court Services
sections of the Sheriff's Office; and
WHEREAS, Deputy Eggleston demonstrated further
commitment to the Sheriff's Office by serving on the
Sheriff's Special Operations Response Team; and
WHEREAS, in November 2008, Deputy Eggleston met all
requirements to qualify as a Deputy First Class; and
WHEREAS, Deputy Eggleston completed several projects to
enhance the video arraignment process, including coordinating
with 27 separate jurisdictions to update the statewide video
listing; and
WHEREAS, Deputy Eggleston has aided in ensuring that
employees of the Sheriff's Office meet the highest standards
by serving as a field training officer; and
WHEREAS, Deputy Eggleston received several letters 'of
appreciation and commendation for his dedication and service
to the employees and citizens of Chesterfield County; and
16-962
07/26/17
WHEREAS, Deputy Eggleston has been actively involved in
supporting the Virginia Special Olympics Golf Tournament for
several years.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the outstanding
contributions of Deputy First Class Robin S. Eggleston,
expresses the appreciation of all residents for his service
to Chesterfield County and extends appreciation for his
dedicated service to the county and congratulations upon his
retirement, as well as best wishes for a long and happy
retirement.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.2.b. CORPORAL MARK D. BOWEN, POLICE DEPARTMENT
On motion of Mr. Winslow, seconded by Ms. Haley; the Board
adopted the following resolution:
WHEREAS,• Corporal Mark D. Bowen retired from the
Chesterfield County Police Department on July 1, 2017, after
providing over 20 years of quality service to the residents
of Chesterfield County; and
WHEREAS, Corporal Bowen has faithfully served the county
in the capacity of Patrol Officer, Senior Police Officer,
Master Police Officer, Career Police Office and Corporal; and
WHEREAS, during his tenure, Corporal Bowen also served
as a School Resource Officer, Field Training Officer, Rifle
Operator, and as a member of the Marine Patrol and Honor
Guard; and
WHEREAS, Corporal Bowen was awarded a Chief's
Commendation for his quick thinking and actions when a fire
was discovered at a Chesterfield high school; and, at a great
personal risk to himself, he moved the burning material away
from the walls to protect the building structure and the
people inside, until firefighters arrived and extinguished
the fire; and
WHEREAS, Corporal Bowen was the recipient of a Life
Saving Award for his actions when he and a fellow officer
entered frigid water to pull an individual, who was
struggling and floundering to stay afloat, to safety; and due
to his actions, the life of the individual was saved; and
WHEREAS, Corporal Bowen received a Chief's Commendation
for his actions while responding to an attempted robbery
call; after observing a suspicious individual hiding behind
trees near a residence, he apprehended the subject who was
then identified as the suspect involved in the robbery
attempt, and his keen observation and quick actions led to
the speedy conclusion of the robbery attempt; and
WHEREAS, Corporal Bowen received a Chief's Commendation
and a Unit Citation recognizing his leadership, work ethic
and dedication on two different initiatives that required an
extraordinary amount of work and resulted in a high case
clearance rate and almost 200 arrests, including three who
were on Chesterfield's Most Wanted List; and
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07/26/17
WHEREAS, Corporal Bowen served many years as a School
Resource Officer where he developed positive and productive
working relationships with both students'and staff; and
WHEREAS, Corporal Bowen was the recipient of a Chief's
Commendation for information obtained that led to the arrest
of a violent criminal; his trusted relationship with students
resulted in the sharing of information that led to the
arrest; and
WHEREAS, Corporal Bowen received a Unit Citation for his
role in achieving extraordinary crime reduction results by
executing a strategic approach to reducing commercial
burglaries, accidents caused by impaired driving and crimes
committed by juveniles; and
WHEREAS, Corporal Bowen was recognized by his
supervisors for mentoring newer officers and for being
instrumental in developing camaraderie among his peers; and
WHEREAS, Corporal Bowen is recognized for his consistent
teamwork, strong work ethic and communications and human
relations skills, all of which he has utilized in achieving
results within the Police Department and in assisting
residents of Chesterfield County; and
WHEREAS, during his tenure, Corporal Bowen has received
numerous letters of commendation, thanks and appreciation for
services rendered; and
WHEREAS, Corporal Bowen has provided the Chesterfield
County Police Department with many years of loyal. and
dedicated service; and
WHEREAS, Chesterfield County and the Board of
Supervisors will miss Corporal Bowen's diligent service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes Corporal Mark D. Bowen
and extends on behalf of its members and the residents of
Chesterfield County, appreciation for his service to the.
county, congratulations upon his retirement, and best wishes
for a long and happy retirement.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.2.c. MS. FELICIA D. PETTIFORD, JUVENILE DETENTION HOME
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, Ms. Felicia D. Pettiford retired from the
Chesterfield County Juvenile Detention Home on July 1, 2017,
after providing over 32 years of quality service to the
citizens of Chesterfield County; and
WHEREAS, Ms. Pettiford has faithfully served the county
as an aide for the Chesterfield Juvenile Detention Home,
quietly working behind the scenes to support the detained
children; and
16-964
07/26/17
WHEREAS, Ms. 'Pettiford has provided the residents and
staff of the, detention home with quality, USDA -approved
meals, including well over 50,000 meals each year; and
WHEREAS, Ms. Pettiford has arrived early every morning
to ensure the residents of the detention home have clean
clothing; and
WHEREAS, Ms. Pettiford has consistently complied with
all -Health Department -mandated sanitation requirements, being
an integral part of a team that received 100 percent
compliance with state and federal regulations; and
WHEREAS, Ms. Pettiford has consistently maintained her
rigorous ServSafe certifications through the United States
Department of Agriculture; and
WHEREAS, Ms. Pettiford has maintained a pleasant working
relationship with coworkers,throughout the entire department;
and
WHEREAS, Ms. Pettiford has completed numerous quality
courses through Chesterfield University.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes Ms. Felicia D.
Pettiford, and extends on behalf of its members and the
citizens of Chesterfield County; appreciation for -her years
of loyal service to the county, congratulations upon her
retirement, and best wishes for a long and happy.retirement.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None..
12.B.2.d. MR. H. CARY ADAMS, UTILITIES DEPARTMENT
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, Mr. H. Cary Adams retired from Chesterfield
County's Utilities Department on June 1, 2017; and
WHEREAS, in October 2001, Mr. Adams began his public-
service career with the Chesterfield County Department of
Utilities as an automation specialist who analyzed the
department's technology needs and implemented appropriate
automation solutions; and
WHEREAS, Mr. Adams assumed .the role of systems
administrator for the department's imaging application, thus
preserving the technical and historical data related to the
county's water and wastewater infrastructure; and
WHEREAS, in 2002, in recognition of his technical
expertise, Mr. Adams was promoted to the position of
automation analyst; and
WHEREAS, Mr. Adams was the administrator of the imaging
application and was instrumental in the education of various
computer software applications, including support for the
staff of the Utilities Department; and
16-965
07/26/17
WHEREAS, Mr. Adams established the use of personal
digital assistants for the first time within the department
and introduced a new email system where he was instrumental
in the phases of planning, execution, and training; and
WHEREAS, in 2005, in recognition of his technical
expertise, Mr. Adams was promoted,to the position of senior
automation analyst, and based upon his leadership skills, was
promoted to supervisor; and
WHEREAS, Mr. Adams demonstrated exceptional customer
service through his support of the Customer Information
System and its online payment features; and
WHEREAS, Mr. Adams showed continuous support of the
department's records management program and volunteered
almost ten years of his time to the records management
industry, having served on the executive boards of three
associations dedicated to the preservation of information;
and
WHEREAS, Mr. Adams has always worked diligently to
ensure customers' needs were met in a timely and professional
manner, demonstrated an excellent work ethic, and always
sought out the best technology solutions.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes Mr. H. Cary Adams and
extends on behalf of its members and the citizens of
Chesterfield County, appreciation for over 15 years of
exceptional service to the county.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None:
12.B.3. AWARD OF INDIVIDUAL REQUIREMENTS CONTRACTS FOR AS -
NEEDED CIVIL ENGINEERING SERVICES
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
authorized the Director of Purchasing to award individual
requirements contracts for as -needed civil engineering
services to Timmons Group, Inc., Gerstenmaier Consulting dba
HG Design Studio, Dewberry Engineers Inc. and Burgess and
Niple for miscellaneous construction, renovation and major
maintenance projects in the Department of General Services.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.-B. 4. APPROVAL OF A 25 -MILE -PER -HOUR SPEED LIMIT ON
BEATRICE LANE
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
adopted the following resolution establishing a 25 -mile -per -
hour speed limit on Beatrice Lane:
WHEREAS, Beatrice Lane is not a state maintained road;
and
WHEREAS, Sections 46.2-878 and 46.2-1300 of the Code of
Virginia enable the Board of Supervisors to establish speed
limits on roads within the county that are not state
maintained; and
16-966
07/26/17
WHEREAS, a traffic engineering investigation has been
completed by the County Transportation Department for Beatrice
Lane.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors hereby establishes a 25 -mile -per -
hour speed limit on Beatrice Lane; and that the speed limit
shall be effective when a 25 -mile -per -hour speed limit sign is
installed.
Ayes:_ Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.5. TRANSFER AND APPROPRIATION OF FUNDS AND
AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT FOR
THE HARROWGATE ROAD (CURTIS STREET - HYDE PARK
DRIVE) SIDEWALK PROJECT
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
approved the following actions for the Harrowgate Road
(Curtis Street - Hyde Park Drive) Sidewalk Project:
1. Transferred $11,000 in county appropriations from the
General Road Improvement Account;
2. Appropriated $44,000 in anticipated VDOT reimbursements;
and
3. Authorized the Director of Purchasing, upon authorization
from VDOT, to award a $331,704 construction contract to
Virginia Concrete Construction -Company and to execute all
necessary change orders, up to the full amount budgeted
for project.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.6. AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT FOR
THE ROUTE 10 AT BRANDERS BRIDGE ROAD RIGHT TURN LANE
EXTENSION PROJECT
On motion of Mr. Winslow, seconded by Ms. .Haley, the Board
approved the following action for the Route 10 at Branders
Bridge Road Right Turn Lane Extension Project: authorized the
Director of Purchasing, to award a $335,000 construction
contract to Shoosmith Construction, Inc. and to executed all
necessary change orders, up to the full amount budgeted for
project.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.7. ACCEPTANCE OF STATE ROADS
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
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07/26/17
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Section 33.2-705, Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Collington Section 17, Partial
Type Change to the Secondary System miles of State Highways:
AAAI i -i nn
Reason for Change: New Subdivision Street
Pursuant to Code of Virginia Statute: §33.2-705
Street Name and/or Route Number
• Collington Drive, State Route Number 5989
From: 0.22 miles north of Blossom Place, (Route 7246)
To: 0.34 miles north of Blossom Place, (Route 7246), a
distance of: 0.12 miles.
Recordation Reference: Plat Book 223, Page 22
Right of Way width (feet) = 50
• Collington Drive, State Route Number 5989 .
From: 0.34 miles north of Blossom Place, (Route 7246)
To: -Existing Collington Drive, (Route 5989), a distance of:
0.03 miles.
Recordation Reference: Plat Book 223, Page 22
Right of Way width (feet) = 50
• Collington Drive, State Route Number 5989
From: 0.01 miles north of Blossom Place, (Route 7246)
To: 0.16 miles north of Blossom Place, (Route 7246), a
distance of: 0.15 miles.
Recordation Reference: Plat Book 223, Page 22
Right of Way width (feet) = 50
• Collington Drive, State Route Number 5989
From: 0.16 miles north of Blossom Place, (Route 7246)
To: 0.22 miles north of Blossom Place, (Route 7246), a
distance of: 0.06 miles.
Recordation Reference: Plat Book 223, Page 22 -
Right of Way width (feet) = 50
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
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07/26/17
12.B.8. TRANSFER OF DISTRICT IMPROVEMENT FUNDS
12.B.8.a. FROM THE MATOACA DISTRICT IMPROVEMENT FUND TO
.STREETLIGHTS FOR THE COST OF -A STREETLIGHT
INSTALLATION IN THE WOODS AT SUMMERFORD
SUBDIVISION
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
approved the following streetlight installation in The Woods
at Summerford Subdivision and authorized the transfer of
Matoaca District Improvement Funds to streetlights to fund
the project:
• In The Woods at Summerford subdivision
In the. vicinity of Prince James Drive and Prince
James Mews
Cost to install streetlight: $1,142.88
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.8.b. FROM THE BERMUDA, CLOVER HILL, DALE, MATOACA AND
MIDLOTHIAN DISTRICT IMPROVEMENT FUNDS TO THE
DEPARTMENT OF MENTAL HEALTH SUPPORT SERVICES TO
PURCHASE A WHEELCHAIR SWING FOR RESIDENTS OF
GALLOWAY PLACE
On motion of Mr. Winslow, seconded by, Ms. Haley, the Board
transferred $6,300 in District Improvements Funds ($1,260
from each district) to the Chesterfield County Department of
Mental Health Support Services to purchase a wheelchair swing
for residents of Galloway Place.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.9. AUTHORIZE THE RECEIPT AND APPROPRIATION OF ONE-TIME
FUNDING FROM THE DEPARTMENT OF BEHAVIORAL HEALTH AND
DEVELOPMENTAL SERVICES TO ADDRESS OPIOID
PRESCRIPTION AND NON-PRESCRIPTION DRUG USE AND ABUSE
IN THE COUNTY
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
authorized the Chesterfield Community Services Board to
receive and appropriate $502,869 in the Mental Health budget
and $50,000 in Access Chesterfield for one-time funding from
the Department of Behavioral Health and Development Services
to address opioid prescription and non-prescription drug use
and abuse in Chesterfield County.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
E�Sf�
07/26/17
12.B.12. REQUESTS FOR PERMISSION
12.B.12.a. FROM HEATHER T. ALMARODE TO INSTALL A PRIVATE
SEWER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE
PROPERTY ON OSBORNE ROAD
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
granted Heather T. Almarode permission to install a private
sewer service within a private easement to serve property at
3008 Osborne Road, and authorized the County Administrator to
execute a sewer connection agreement. (It is noted a copy of
the plat is filed with the papers of this Board.)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.12.b. FROM MARK ARNOLD AND SHHD PROPERTIES, LLC TO
INSTALL A PRIVATE WATER SERVICE WITHIN A PRIVATE
EASEMENT TO SERVE A PROPOSED ICE HOUSE ON
PROPERTY LOCATED ON HULL STREET ROAD
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
granted Mark Arnold and SHHD Properties, LLC permission to
install a private water service within a private easement to
serve a proposed ice house on property at 11501 Hull Street
Road, and authorized the County Administrator to execute a
water connection agreement. (It is noted a copy of the plat
is filed with the papers of this Board.)
Ayes: Jaeckle, Haley, Winslow,. Holland and Elswick.
Nays: None.
12.B.13. ACCEPTANCE OF PARCELS OF LAND
12.B.13.a. FOR ASHLAKE VILLAS DRIVE, ASHLAKE COMMONS AND
ASHLAKE MANOR DRIVE FROM ASHLAKE VILLAS, LLC
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
accepted the conveyance of two parcels of land containing a
total of 2.292 acres for Ashlake Villas Drive, Ashlake
Commons and Ashlake Manor Drive from Ashlake Villas, LLC and
authorized the County Administrator to execute the deed. (It
is noted a copy -of the plat is filed with the papers of this
Board.)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.13.b. ALONG COXENDALE ROAD FROM BATTERY DANTZLER, LLC
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
accepted the conveyance of a parcel of land containing 0.042
acres along Coxendale Road from Battery Dantzler, LLC and
authorized the County Administrator to execute the deed. (It
is. noted a copy of the plat .is filed with the papers of this
Board.)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
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07/26/17
12.B.13.c. ALONG REAMS ROAD AND NORTH COURTHOUSE ROAD FROM
COURTHOUSE LAND, -LLC
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
accepted the conveyance of two parcels of land containing a
total of 0.06 acres along Reams Road and North Courthouse
Road from Courthouse Land, LLC and authorized the County
Administrator to execute the -deed. (It is noted a copy of the
plat is filed with the papers of this Board.)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.13.d. ALONG MIDLOTHIAN TURNPIKE FROM RCC MIDLOTHIAN,
CROSSING, LLC
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
accepted the conveyance of a parcel of land containing 0.039
acres along Midlothian Turnpike from RCC Midlothian Crossing,
LLC and authorized the County Administrator to execute the
deed: (It is noted a copy of the plat is filed with the
papers of this Board.)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.13.e. FOR MOORES LAKE DRIVE FROM TROLLINGWOOD LAND
L.L.C., BSPC/AMERICANA PARK, LLC AND AMERICANA
PARK, L.L.C.
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
accepted the conveyance of eight parcels of land containing a
total of 5.39 acres for Moores Lake Drive from Trollingwood
Land L.L.C., BSPC/Americana Park, LLC and Americana Park,
L.L.C. and authorized the County Administrator to execute the
deeds. (It is noted a copy of the plat is filed with, the
papers of this Board.)
Ayes: Jaeckle, Haley, -Winslow, Holland and Elswick.
Nays: None.
12.B.14. AWARD OF CONSTRUCTION CONTRACT FOR THE WOODLAKE
FORCE MAIN REPLACEMENT PROJECT
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
authorized the Director of Purchasing to award the
construction contract for County Project #.13-0285, Woodlake
Force Main Replacement, to Lyttle Utilities, Inc., in the
amount of $1,717,224; and execute all necessary change orders
up to the full amount budgeted for the project.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
16-971
07/26/17
12.B.15. APPROVAL OF LICENSE FOR THE COMMUNITY POLICING
OFFICE IN CHESTERFIELD TOWNE CENTER
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
approved an eleven year license with RPI Chesterfield LLC for
1,752 square feet of office space in Chesterfield Towne
Center ,for the Community Policing Office and authorized the
County Administrator to execute the license agreement. (It is
noted a copy of the plat is filed with the papers of this
Board.)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.16. DESIGNATION OF RIGHT OF WAY AND EASEMENTS AND
CONVEYANCE OF AN EASEMENT TO VERIZON VIRGINIA, LLC
FOR THE HICKS ROAD IMPROVEMENT PROJECT
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
designated right of way, a temporary construction easement, a
VDOT drainage easement and approved the conveyance of an
easement to Verizon Virginia, LLC for.,the Hicks Road.
Improvement Project and authorized the County Administrator
to execute the designation and easement .agreement. (It is
noted a copy of the plat is filed with the papers of this
Board.) -
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.17. TRANSFER OF FUNDS FROM THE -JUMP START ECONOMIC
DEVELOPMENT AUTHORITY TO FUND A GRANT TO ABILENE
MOTOR EXPRESS, INCORPORATED
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
transferred $35,000 from. the Jump Start Economic Development
Incentive Fund to the Economic Development Authority to fund
a grant to Abilene Motor Express, Inc.
Ayes: Jaeckle, Haley, Winslow, Holland and'Elswick.
Nays: None.
12.B.18. INITIATION OF APPLICATION TO DELETE PROFFERED
CONDITIONS IN CASES 17SNO760 AND 03SNO316 WHICH
REQUIRE CONSTRUCTION OF A THIRD WESTBOUND LANE
ALONG MIDLOTHIAN TURNPIKE
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
initiated an application to delete conditions which require
construction of a third lane of pavement along -Midlothian
Turnpike for the frontage of six parcels identified as Tax
ID's 725-709-2064, 725-709-1125, 724-70979121, 724-709-6911,
724-709-4210 and 724-709-2311, and appointed Mr. Kirkland
Turner, Director of Planning, as the agent for the Board and
waived disclosure requirements.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
16-972
07/26/17
The following items were removed from the Consent Agenda for
Board discussion:
12.B.10. APPROVAL OF REVISED BOARD OF SUPERVISORS'
GUIDELINES FOR THE CHESTERFIELD COUNTY AIRPORT
ADVISORY BOARD -
Mr. Holland expressed concerns relative to proposed
revisions.
In -response to Mr. Holland's question regarding
communications with Airport Advisory Board (AAB) members, Mr.
Clay Bowles stated all AAB member inquiries/requests would be
made through the Airport Manager.
Mr. Holland stated he could not support the changes as
presented and needed time to discuss the revisions with the
Dale District AAB member. -
In response to Mr. Holland's question regarding voting, Mr.
Bowles stated the guidelines as they are written have always
required seven voting members. He. further stated AAB members
received the draft of revisions last week and met yesterday
for their regularly scheduled meeting.
Mr. Holland then made a motion to defer consideration of the
revised Board of Supervisors' guidelines for the Chesterfield
County Airport Advisory Board for 30 days.
In response to Mr. Elswick's question, Mr. Bowles stated the
only change in the proposed addendum related to the report
from the FBO under the meeting agenda item.
In response to Mr. Holland's question, Mr. Bowles stated a
requested was made by the FBO to modify language within the
guidelines, which was honored.
Mr. Elswick stated he believes the proposed guidelines are in
line with the regulations of the Regional Airport Commission.
He voiced his support of the revisions.
Mr. Holland's motion died due to lack of a second.
Ms. Jaeckle concurred with Mr. Elswick's remarks.
Ms. Haley stated the revisions are to provide greater clarity
regarding the roles of AAB members. She voiced her approval
of the changes.
Mr. Winslow stated the AAB has had a history of being
involved in personnel matters that are not warranted. He
further stated the revisions streamline what the AAB is
supposed to be doing in terms of advising the Board of
Supervisors on the strategic goals of the county, airport.
Mr. Winslow then made a_ motion, seconded by Mr. Elswick, for
the Board to approve the revised Board of Supervisors'
guidelines for the Chesterfield County Airport Advisory
Board.
Ayes: Jaeckle, Haley, Winslow and Elswick.
Nays: Holland.
16-973
07/26/17
12.B.11. APPROVAL OF REVISED CHESTERFIELD COUNTY RISK
MANAGEMENT PLAN
Mr. Elswick recommended deferring the matter and holding a
work session at a future Board meeting regarding the
revisions to the Risk Management Plan. He expressed concerns
relative to the increase of the Risk Management Director's
authority level for the payment of claims from $10,000 to
$50,000 and the specifics of. the Risk Management Internal
Service Fund.
Ms. Jaeckle stated she believes the Board of Supervisors
should receive a regular report relative to allocations from
the Risk Management Internal Service Fund.
Mr. Elswick stated he is reluctant to approve the proposed
increases without understanding the justification, for those
changes.
Dr. Casey suggested having the revisions presented to the
Audit and Finance Committee and then holding a work session
at a future Board of Supervisors meeting.
Mr: Holland stated there are many issues that need to be
reported to the Board regarding financial activities.
Mr. Winslow concurred with Dr. Casey's recommendation.
Mr. Elswick made a motion, seconded by Mr. Winslow, for the
Board to defer consideration of the revised Chesterfield
County Risk Management Plan until September 27, 2017.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays:- None. '
12.C. APPEAL OF THE DIRECTOR OF UTILITIES' ADMINISTRATIVE
REVIEW AND DECISION FOR AN EXCEPTION TO SECTION 18-
60.A.2.A OF THE UTILITY ORDINANCE FOR REQUIRED PUBLIC
WASTEWATER CONNECTION ON PROPERTY LOCATED ON HAPPY
HILL ROAD
Mr. Hayes stated per the utility ordinance, all new
dwellings are to connect to the public wastewater system
when the property line is within 200 feet of a wastewater
line unless the required on-site service line is greater
than 400 feet. He further stated Adana Investments LLC is
constructing a new single-family dwelling on this property.
He stated public wastewater is located approximately 140
feet to the south of the property within Tinstree Drive.
Therefore, per the ordinance; he stated the proposed new
dwelling is required to connect to public wastewater. He
further stated staff respectfully requests denial of the
appeal of Adana Investments LLC. He noted if the Board
decides to provide the exception, staff requests that the
exception be conditioned with the requirement to -dedicate
public utility easements in locations acceptable to the
Utilities Department, prior to obtaining a Certificate of
Occupancy, to facilitate future improvements and. extensions
of the public utility system.
16-974
07/26/17
Mr. Philip Wolcott, Property Manager of Adana Investments
LLC, stated the property was purchased on December 13, 2016,
after he contacted Chesterfield Utilities the month prior -and
was informed_ that there was water service to the address, but
an on-site septic tank and drain field would be needed. He
further stated on February 8, 2017, the Utilities review for
the building permit was released and stated that there would
be a county water connection needed, with no mention .of a
sewer connection, and on February 17, 2017, the Health
Department approved the septic tank/drain field design and
released the review on the building permit. He stated in the
meantime; there was also a variance performed on the lot
width per agricultural requirements for the proposed drain
field. He further stated on March 17, 2017,. a Utilities
Department staff member sent an email admitting a previous
error in the review of the location of the nearest manhole
and informed him that he would need to connect to the public
sewer line. He stated compliance with the new requirement
would cost him over $50,000, making the property a purchase
he would not have made and he only purchased the property
after the. Department of Health informed him of the need to
have a septic tank and drain field.
In response to Ms.'Jaeckle's question, Mr. Wolcott stated he
accepts the recommendation to dedicate public utility
easements for future sewer locations.
Mr. Parthemos stated Ms. Jaeckle could make a motion to grant
the exception with the recommendation proposed by the
Utilities Department.
Ms. Jaeckle made a motion, seconded by Mr. Elswick, for the
Board to approve- the appeal of Tony Kilic and Philip F.
Wolcott of Adana Investments LLC to grant an exception to
Section 18-60.A.2.a of the utility ordinance requiring the
use of public wastewater to serve a new single family
dwelling on property located at 15520 Happy Hill Road (Tax ID
799-637-5183), with the condition to grant an easement for
future sewer.
Mr. Tony Kilic expressed his appreciation to the Board for
their consideration and approval of the appeal.
Ms. Jaeckle called for a vote on her motion, seconded by Mr.
Elswick, for the Board to approve the appeal of Tony Kilic
and Philip F. Wolcott of Adana Investments LLC to grant an
exception to Section 18-60.A.2.a of the utility ordinance
requiring the use of public wastewater to serve a new single
family dwelling on property located at 15520 Happy Hill Road
(Tax ID 799-637-5183), with the condition to dedicate public
utility easements in locations acceptable to the Utilities
Department, prior to obtaining a Certificate of Occupancy, to
facilitate future improvements and extensions of the public
utility system.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
16-975
07/26/17
13. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
Mr. Chip Tarkenton presented the Board of. Supervisors with
complimentary signed copies of "Owens and Minor - A History
of 125 Years and Beyond" for each of the county libraries.
Ms. Julie Ranson expressed concerns relative to the
disbursement of District Improvement Funds.
Ms. Carrie Aus, Co -Founder of Empowered Warriors, Inc., urged
the Board of Supervisors to consider the need for public
transportation along the Jefferson Davis Corridor.
Mr. Mike Harton urged the Board of Supervisors to consider
the need for public transportation along the Jefferson Davis
Corridor.
Mr. Elliott Fausz expressed concerns relative to the delayed
development of the Chester Arts Center.
In response to Mr. Fausz's concerns, Ms. Jaeckle stated a
meeting has been scheduled with the Chesterfield Center for
the Arts Foundation to answer questions and address concerns.
Mr. Holland noted there is more to the story than what has
been articulated.
14. DEFERRED ITEMS
There were no Deferred Items at this time.
15. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING
PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE
FOLLOWING ORDER: - WITHDRAWALS/DEFERRALS - CASES WHERE
THE APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO
OPPOSITION - CASES WHERE THE APPLICANT DOES NOT ACCEPT
TnZ XZUUMMENDATION AND/OR THERE IS PUBLIC OPPOSITION
WILL BE HEARD AT SECTION 17
17SN0786
In Matoaca Magisterial District, Alan Lee and Teresa Marie
Cryderman request conditional use to permit a business
(mobile clothing store) incidental to a dwelling and
amendment of zoning district map in a Residential (R-12)
District on 0.7 acre known as 13606 Swale Lane. Density will
be controlled by zoning conditions or ordinance standards.
The Comprehensive Plan suggests the property is appropriate
for Suburban Residential II use (2.0 to 4.0 dwellings per
acre). Tax ID 731-669-3644.
Mr. Kirk Turner presented a summary of Case 17SN0786 and
stated both the Planning Commission and staff recommended
approval, subject to the conditions.
Mr. and Mrs. Cryderman accepted the conditions.
Ms. Jaeckle called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
16-976
07/26/17
On motion of Mr. Elswick, seconded by Ms. Haley, the Board
approved Case 17SN0786, subject to the following conditions:
1. Use. This Conditional Use approval shall be for the
parking of a trailer (mobile clothing store) having no
more than two (2) axels and no greater than twenty-six
(26) feet in length. The trailer shall not exceed 7,000
pounds. (P)
2. Non -Transferable Ownership. This Conditional Use
approval shall be granted exclusively to Teresa Marie
Cryderman and Alan Lee Cryderman, and shall not be
transferable nor run with the land. (P)
3. Proposed Trailer Location.
within the side yard and no
left side property line, as
The trailer shall be parked
closer than 12 feet to the
shown on Exhibit A. (P)
4. Employees and Clients. No employees, other than family
members who reside on the premises, of the business.
shall be permitted on the property. No clients shall be
permitted on the property. (P)
5. Improvements. No external alterations to the dwelling
or property shall be permitted to accommodate the
business. (P)
6. Additional Vehicles. Only one (1) additional vehicle
associated with the business shall be - operated for the
towing of the trailer (mobile clothing store). (P)
7. Signage. There shall be no signs identifying this
business use. (P)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None. `
(AMENDED) In Clover Hill Magisterial District, Douglas and
Susan Sowers request amendment of zoning approval (Case
03SN0288) relative to transportation improvements and phasing
and to amend cash proffers and amendment of .zoning district
map in a Community Business (C-3) District on 113 acres
fronting in two (2) places for a total of 1,770 feet on the
south line of Old Hundred Road, east of Otterdale Road, also
fronting in two (2) places for a total of 740 feet on the
east line of Otterdale Road, south of Old Hundred Road.
Density will be controlled by zoning conditions or Ordinance
standards. The Comprehensive Plan suggests the property is
appropriate for Suburban Residential I (maximum of 2.0
dwellings per acre) and Community Mixed Use uses. Tax ID 717-
696-8834. -
Mr. Turner presented a summary of Case 13SN0529 and stated
both the Planning Commission and staff recommended approval
and acceptance of the proffered conditions.
Mr. Jeff Giger, representing the applicant, accepted the
recommendation.
In response to Ms. Jaeckle's question, Mr. Giger stated he
believes the conditions proffered are reasonable under state
law.
16-977
07/26/17
Ms. Jaeckle called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
approved Case 13SN0529 and accepted the following proffered
conditions:
The property owners and applicant in this rezoning case,
pursuant to Section 15.2-2298 of the Code of Virginia (1950
as amended) and the Zoning Ordinance of Chesterfield County,
for themselves and their successors or assigns, proffer that
the property under consideration (the "Property") will be
developed according to the following proffers if, and only
if, the rezoning request submitted herewith is granted with
only those conditions agreed to by the owners and applicant.
In the event this request is denied or approved with
conditions not agreed to by the owners and applicant, the
proffers shall immediately be null and void and of no further
force or effect.
The Applicant amends Proffered Condition 4 of Case No.
03SN0288 to read as follows:
1. Road Cash Proffer. For each dwelling unit the applicant
shall pay a cash proffer to the County of Chesterfield
for road improvements within the service district -for
the property. Each payment shall be made prior to the
issuance of a certificate of occupancy for a dwelling
unit, unless state law modifies the timing of the
payment. The amount of the cash proffer payments for
each unit shall be as follows: single-family, $9,400;
.townhouse, $5,922; apartment, $5,640; senior housing
(detached), $4,324; and senior housing (attached),
$2,914'(the "Road Cash Proffer Payment"). Once units
have been approved for payments that would exceed a
cumulative total of $2,979,010, the applicant shall
begin making the Road Cash Proffer Payment for any
additional unit(s). (B and M)
The Applicant amends Proffered Condition 8.b.i. of Case
No. 03SN0288 to read as follows:
2. Construction. In order to provide an adequate roadway
system, the applicant or his assignee shall be
responsible for the following road improvements:
a. Construction of a four (4) lane divided facility
for Woolridge Road Extended, to VDOT Urban Minor
Arterial standards (50 MPH) with modifications
approved by CDOT, from Old Hundred through the Site
Road intersection. The exact length of this
improvement shall be approved by CDOT;
b. Construction of additional pavement along Woolridge
Road Extended at the Site Road to provide dual left
turn lanes, if warranted as determined by CDOT.
The exact length of this improvement shall be
approved by CDOT;
C. Widening/improving the south side of Old Hundred
Road to a twelve (12) foot wide travel lane,
measured from the centerline of the existing
16-978
07/26/17
pavement, with an additional four (4) foot wide
paved shoulder plus a four (4) foot wide unpaved
shoulder and overlaying the full width of Old
Hundred Road with one and one-half (1.5) inches of
compacted bituminous asphalt concrete, with
modifications_ approved by the Transportation
Department, for the entire property frontage;
d. Construction of left and right turn lanes at each
approved access to the Property along the Site
Road, along Old Hundred Road, along Otterdale Road,
and along Woolridge Road Extended, including the
Old Hundred Road/Woolridge Road Extended
intersection, as determined by CDOT;
e. Full cost of traffic signalization at each approved
access including at the Site Road/Old Hundred Road,
Site Road/Woolridge Road Extended, and Old Hundred
Road/Woolridge Road Extended intersections, if
warranted as determined by CDOT:
f. Widening/ improving the east side of Otterdale Road
to a twelve (12) foot wide travel lane, measured
from the centerline of the existing pavement, with
an additional four (4) foot wide paved shoulder
plus a four (4) foot wide unpaved shoulder and
overlaying the full width of Otterdale Road with
one .and one-half (1.5) inches of compacted
bituminous asphalt concrete, with modifications
approved by the Transportation Department, for the
entire property frontage;
g. Any rights of way necessary for improvements
specified in Proffered Condition 2. In the event
the developer is unable to acquire the right -of way
necessary for these road improvements, the
applicant or'his assignee may request, in writing,
the County to acquire such right of way as a public
road. improvement. All costs associated with the
acquisition of such right of way shall be borne by
the applicant or his assignee. (T)
The Applicant amends Proffered Condition 9 of Case No.
03SN0288 to read as follows:
3. Phasing Plan. Prior to recordation of the initial
subdivision plat or prior to any site plan approval,
whichever occurs first, a phasing plan for the required
road improvements, as identified in Proffered Condition
.2, shall be submitted to and approved by the
Transportation Department. The approved phasing plan
shall require that in conjunction with the initial
residential development, the road improvements described
,in Proffered Conditions 2.c. and 2.f. shall be provided.
The approved phasing. plan shall also require that prior
to issuance 'of an occupancy permit for any non-
residential use, the road improvement described in
Proffered Condition 2.a. shall be provided.. (T)
16-979
07/26/17
New Proffered Condition 4 is hereby provided:
4. Maximum Development. The maximum development shall be
85 single-family units, 430 apartment units, 40,000
square feet of general office, and 250,000 square feet
of shopping center; or equivalent development as
determined by the Transportation Department. (T)
New Proffered Condition 5 is hereby provided:
5. Development Standards for Residential Townhouses.
Development of the RTH portion. of the Property -for
townhomes where Townhouse Residential (R-TH) uses are
permitted shall be in general conformance with the
architectural appearance shown on the eight elevations
attached hereto.as Exhibit A.
a. Roof materials shall be 30 year
architectural/dimensional asphalt composition
shingle.
b. There shall be a minimum vertical height of
eighteen (18) inches of brick, stone or stone
veneer above grade utilized on slab -on -grade
foundations on all front and side elevations to
present the appearance of a crawl space. _
C. Primary exterior wall materials (exclusive of
windows, dormers, gables, doors, trim, soffit and
fascia) shall be brick, stone, cultured stone,
stone veneer, fiber cement siding, engineered wood,
vinyl (a minimum of .042" nominal thickness as
evidenced by manufacturer's printed literature)
horizontal lap siding, or a combination of the
forgoing. Both vinyl and cedar shake siding are
allowed.
Additional siding requirements:
i. A variety of facing materials shall be used on
the front facade of any building. A minimum
of two facing materials shall be used on the
front facade of any unit.
ii. Buildings with the same color .palette,
percentages of siding materials, and
landscaping on the front elevation shall not
be permitted side-by-side to create diversity
and interest along the streetscapes.
d. Concrete or asphalt driveways shall be required.
This may include pavers as,well as stamped concrete
driveways. Gravel driveways shall not be permitted.
e. Sod and irrigation shall be required for front and
side yards of all buildings of attached townhome
units, except where such yards have been improved
with hardscape, planting beds or other portions- of
the yard where grass is not grown.
f. Any front -loaded garages shall not
the front plane of the house. The
of garage doors on dwellings facing
16-980
extend beyond
visual impacts
streets shall
07/26/17
be minimized through the use of architectural
fenestration and/or orientation. Flat panel garage
doors shall be prohibited.
g. A minimum of a three (3) foot wide concrete front
walk shall be provided to the front entrance of
each dwelling unit, to connect to drives, sidewalks
or street.
h. Heating, Ventilation and Air Conditioning (HVAC)
Units and Any Whole House Generators. Units shall
initially be screened from view of public roads by
landscaping or low maintenance material, as
approved by the Planning Department.
i. Street trees shall be planted along each side of
streets at no more than forty (40) feet apart, to
include entrance roads from public roads into the
development. If existing trees are maintained, and
are located along the sides of the streets, they
may be counted toward this requirement.
j. Sidewalks shall be provided on both sides of the
streets. The treatment and location of these
sidewalks shall be approved by the Planning
Department at the time of site plan review.
k. Foundation planting beds shall be required along
the entire front facade of buildings which face
streets, excluding access to porches, patios, and
garages, and shall contain a minimum of fifty (50)
percent evergreen material and have one shrub per
three linear feet of foundation planting bed. (P)
New Proffered Condition 6 is hereby provided:
6. Development Standards for Detached Single -Family
Dwellings. All detached single-family dwellings
developed on' the Property shall be subject to the
following development standards.
a. Stvle and Form.
i. The architectural styles shall use forms and
elements compatible with those in the
Newmarket subdivision in Chesterfield County,
Virginia. The same architectural style of
dwelling unit frontal elevations shall not be
located on either side of,or directly across
from each other, but this requirement shall
not prevent a dwelling unit from having the
same frontal elevations as a dwelling unit
located diagonally across from said dwelling
unit.
Ii. The main body of each single family detached
dwelling unit shall be a minimum of thirty
(30) feet in width. No single story home
shall be located on either side of or directly
across from another single story home, but
this requirement shall not prevent a single
story home from being located diagonally
across from another single story home.
16-981
07/26/17
0
c.
go
Exterior Facades.
i. Facade Materials. At least 500 (5 in 10)
-dwelling units constructed shall have brick,
stone or masonry fronts that cover a minimum
of 200-. of the front facade (which facade shall
exclude gables, windows, trim, and doors).
Other acceptable siding materials are stucco,
synthetic stucco (E.I.F.S.), or horizontal lap
siding. Horizontal lap siding may be
manufactured from natural wood or cement fiber
board or may be premium quality vinyl siding
with a minimum wall thickness of .042 inches.
Synthetic Stucco (E.I.F.S.) siding shall be
finished in a smooth, sand or level texture
with no rough textures permitted.
ii. Color.. Elements of exterior facades (which
include cladding, trim, and doors) shall
include a minimum of three (3) colors, except
a minimum of two (2) colors shall be included
if the cladding is white.
Foundations. All foundations shall be faced
entirely of brick and/or stone. Synthetic or
natural stucco foundations may be permitted for
facades constructed entirely of stucco.
i. Varied Roof Line. Varied roof designs and
materials shall be used on facades of
dwellings that face a street. Main roof pitch
shall be 7/12, and there shall be a minimum
roof overhang of twelve (12) inches on main
gables. Roof pitch may be decreased to match
the architectural style of the home, i.e.
Pacific, Northwest, Modern, Craftsman, etc.
Porches and dormer pitches may be less than
7/12.
ii. Roof Materials. Roofing material shall be
dimensional architectural shingles with a
minimum 30 year.warranty. All flashing shall
be copper or pre -finished aluminum (bronze,or
black) .
e. Porches, Stoops and Decks.
i. Front Porches. Individual porches and
porticos shall be one-story in height.
Extended front porches shall be a minimum of
5deep. Handrails and railings, when
required by building code, shall be finished
painted wood or metal railing with vertical
pickets, swan balusters or other products of
equal quality. Pickets shall be supported on
top and bottom rails that span between
columns. Columns supporting roofs of porches,
porticos and covered stoops on street facing
facades, shall be masonry piers, tapered round
(Tuscan or Doric) column, or square box
columns a minimum of 6" square as appropriate
16-982
07/26/17
to the character of the unit. Other high
quality columns may be approved. Wooden front
porches shall include painted pickets, a
painted band, and painted or vinyl lattice
underneath such porches.
ii. Rear Porches. All- rear porches visible from
public rights of way shall have lattice or
higher quality screening spanning between
columns. Handrails and railings, when required
by building code, shall be finished painted
_ wood or metal railing with vertical pickets,
swan balusters or other products of equal
quality.
f. Direct Vent Fireplaces. Direct vent gas fireplace
boxes which protrude beyond the exterior plane of
the unit, are not permitted on front facades. All
the exterior materials and finishes used to enclose
the fireplace box must match the adjacent facade.
g. Front Walks/Driveways.
i, All private driveways serving residential uses
shall be constructed of either concrete or
asphalt. This may include pavers as well as
stamped concrete driveways. Private driveways
shall not require curb and gutter.
ii. A minimum of a three (3) foot wide concrete
front walk shall be provided to the front
entrance of each dwelling unit, to connect to
drives, sidewalks or street.
iii. One (1) lamp post shall be provided in the
front yard of each dwelling unit. The design
of such lamp posts shall be consistent
throughout the Property.
iv. If, individual mailbox units are provided for
each lot, the design of such mailboxes shall
be consistent throughout the development.
h. Landscaping and Yards. All front and side yards
shall be sodded and irrigated. Foundation planting
beds shall be provided along the front facades of
dwelling units. Foundation planting beds shall be
a .minimum of four (4) feet wide as measured from
the foundation. Planting beds shall be defined
with a trenched edge or suitable landscape edging
material. Planting beds shall include medium
shrubs spaced a maximum of four (4) feet apart.
Corners shall be .visually softened with vertical
accent shrubs (2-4' in height) or small evergreen
trees (5-7' in height) at the time of planting.
i. Garages. Any garages shall be permitted to extend
past the front line of the main dwelling provided
that the architectural treatment of the garage
(with respect to fenestration, foundation
treatment, and/or orientation) generally conforms
to the example photo attached hereto as Exhibit B.
Flat panel garage doors shall be prohibited.
16-983
07/26/17
j. Heating, Ventilation and Air Conditioning (HVAC)
Units and Any Whole House Generators. Units shall
initially be screened from view of public roads by
landscaping or low maintenance material, as
approved by the Planning Department. (P)
7. Development Standards for Multifamily Buildings.
Development of the Property for multi -family uses where
Multi -Family (R -MF) uses are permitted shall be subject
to the following development standards.
a. Roof materials shall be 30 year
architectural/dimensional asphalt composition
shingle.
b,. Primary exterior wall materials (exclusive of
windows, dormers, gables, doors, trim, soffit and
fascia) shall be brick, stone, cultured stone,
stone veneer, fiber cement siding, engineered wood,
vinyl (a minimum of .042" nominal thickness as
evidenced by manufacturer's printed literature)
horizontal lap siding, or, a combination of the
forgoing. Both vinyl and cedar shake siding are
allowed. A minimum of twenty percent (20%), in the
aggregate, of the front elevation of each building,
excluding windows, doors, breezeways and
architectural design features, shall be of brick,
stone or masonry construction.
Additional siding requirements:
i. A variety of facing materials shall be used on
the front facade of any building. A minimum
of two facing materials shall be used on any,
the front facade of any building.
ii. Buildings with the same color palette,
percentages of siding materials, and
landscaping on the front elevation shall not
be permitted side-by-side to create diversity
and interest along the streetscapes.
C. Foundation planting beds shall be required along
the entire front facade of buildings which face
public streets, excluding access to porches,
.patios, and garages, and shall contain a minimum of
fifty ( 5 0 ) percent evergreen material and have one
shrub per three, linear feet of foundation planting
bed.
d. Street trees shall be planted along each side of
the street no more than forty (40) feet apart, to
include entrance roads from public roads into the
development. If existing trees are maintained, and
are located along the sides of the streets, they
may be counted toward this requirement.
e. Sidewalks _shall be provided on both sides of the
streets. The treatment and location of these
sidewalks shall be approved by the Planning
Department at the time of site plan review.
16-984
07/26/17
f. The total number of any three bedroom apartment
units shall not exceed twenty percent (200) of the
total number of apartment units. (P)
8. Water Line Easement. A waterline easement shall be
granted along the right-of-way of Old Hundred Road as
mutually agreeable to the applicant and Utility
Department. Such easement shall be dedicated to the
County at the time the property is developed or when
requested by the County, whichever occurs first. The
County will prepare the standard easement documentation
and the applicant shall provide the necessary plat. (U)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
16SN0714
(AMENDED) In Dale Magisterial District, Lyne 4601 Kingsland
Road LLC, Lyne .4717 Kingsland Road LLC, Lyne 4633 Kingsland
Road LLC and Lyne 5000 Sir Sagamore Drive LLC request
amendment of zoning approval (Case 05SN0310) to amend cash
proffers and development standards and amendment of zoning
district map in. a Residential (R-12) District on 71.1 acres
fronting in two (2) places for a total of 300 feet on the
south line of Kingsland Road, 190 feet west of Pine Glade
Lane. Residential use of up to 3.63 units per acre is
permitted in the Residential (R-12) District. The
Comprehensive Plan suggests the property is appropriate for
Suburban Residential II use (2.0 to 4.0 dwellings per acre) .
Tax IDs 780-670-6772; 780-671-1301, 2751 and 8852.
Mr. Turner presented a summary of Case 16SN0714 and stated
both the Planning Commission and staff recommended, approval
and acceptance of the proffered conditions.
Mr. Jack Wilson, representing the applicant, accepted the
recommendation. He stated he believes the conditions
proffered are reasonable under state law.
Ms. Jaeckle called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Holland, seconded by Mr. Winslow, the Board
approved Case 1GSN0714 and accepted the following proffered
conditions:
The property owner and applicant in this case, pursuant to
Section 15.2-2298 of the Code of Virginia (1950 as amended)
and the Zoning Ordinance of Chesterfield County, for
themselves and their successors and assigns, proffer that the
property under consideration (the "Property") will be
developed according to the following proffers if, and only
if, the request submitted herewith is granted with only those
conditions agreed to by the owner and applicant. In the
event this request is denied or approved with conditions not
agreed to by the owner and applicant, the proffers shall
immediately be null and void and of no further force or
effect.
16-985
07/26/17
With the approval of this request, Proffered Condition 3 of
Case 0SSN0310 shall be deleted and Proffered Condition 8 of
Case 05SN0310 shall be amended as outlined below:
1. Foundations. The exposed portion of any foundation
shall be brick or stone. Synthetic or natural stucco
foundations may be permitted for facades constructed,
entirely of stucco. (P and BI)
The Applicant hereby offers the following additional
proffers:
2. Architectural/Design Elements:
A. Driveways/Front Walks
1. Driveways: All portions of driveways and
parking areas shall be brushed concrete,
stamped concrete, exposed aggregate concrete,
asphalt or decorative pavers.
2. Front Walks: A minimum of a 42 -inch -wide
concrete front walk shall be provided to the
front entrance of each dwelling unit, to
connect to drives, sidewalks or street.
B. Landscaping
1. Front Yard Tree: One (1) tree per lot shall be
planted or retained. A tree shall be planted
or retained on both street frontages on corner
lots. The front yard tree shall be a large
deciduous tree and have a minimum caliper of
2.5 inches. Native trees shall be permitted -to
have a minimum caliper of 2 inches.
2. Front Foundation Planting Beds: Foundation
planting is required. along the entire front
facade of all units, and shall extend along
all sides facing a street. Foundation Planting
Beds shall be a minimum of four, (4 ) feet wide
from the unit foundation. Planting beds shall
be defined with a trenched edge or, suitable
landscape edging material. Planting beds shall
include medium shrubs and may include
spreading groundcovers. Unit corners shall be
visually softened with vertical accent shrubs
(4'-51) or small evergreen trees (6'-8') at
the time of planting.
C. Architecture and Materials
1. Style and Form: The architectural styles shall
be interpretations of traditional Richmond
architecture such as Georgian, Adam, Classical
Revival Colonial, Greek Revival, Queen Anne,
and Craftsman Styles.
16-986
07/26/17
2. Repetition: Dwellings with the same elevations
may not be located adjacent to, directly
across from, or diagonally across from each
other on the same street. This requirement
does not apply to units on different streets
backing up to each other.
3. Exterior Facades: Acceptable siding materials
include brick, stone, masonry, stucco,
synthetic stucco (E.I.F.S), vinyl siding, and
approved horizontal lap siding. Horizontal lap
siding may be manufactured from natural wood
or cement fiber board or may be premium
quality vinyl siding with a minimum wall
thickness of 0.042 inches. Plywood and metal
siding are not permitted.
4. Step-down Siding: Stepping the siding down
below the first floor shall only -'be permitted
in circumstances of unique topographical
conditions. Step downs shall be permitted on
the 'side and rear elevations only, with a
maximum of two- (2) steps permitted on any
elevation, and with a minimum separation of
eight ( 8 ) feet between steps. A minimum of 24
inches of exposed brick or stone shall be
required, unles.s a lesser amount is approved
by the Planning Department at time of plans
review due to unique design circumstances.
5. Roof Materials: Roofing material shall be
dimensional architectural shingles or better
with a minimum 30 -year warranty.
D. Porches and Stoops. All front entry stoops and
front porches shall be constructed with continuous
masonry foundation wall or on 12" x 12" masonry
piers,: Extended front porches shall be a minimum of
five (5) feet deep. Space between piers under
porches shall be enclosed with framed lattice
panels. Handrails and railings shall be finished
painted wood, vinyl rails or' metal rail systems
with vertical pickets or swan balusters. Pickets
shall be supported on top and bottom rails that
span between columns.
E. Garages.
1. All units shall have an attached garage.
Front loaded attached- garages shall be
permitted to extend as far forward from the
front line of the main dwelling as the front
line of the front porch provided that the
rooflines of the porch and garage are
contiguous. Where the. roof lines are not
contiguous, garages shall- be permitted to
project a maximum of three (3) feet forward of
the front line of the main dwelling.
16-987
07/26/17
2. Front loaded and corner side loaded garages
shall use an upgraded garage door. An upgraded
garage door is any door with a minimum of two
(2) enhanced features. Enhanced features shall
include windows, raised panels, decorative
panels, arches, hinge straps -or other
architectural features on the exterior that
enhance the entry (i.e. decorative lintels,
shed roof overhangs,- arches, columns,
keystones, eyebrows, etc.) Flat panel garage
doors are prohibited.
F. Heating, Ventilation and Air Conditioning (HVAC)
Units and Whole House Generators. Units shall
initially be screened from view of public roads by
landscaping or low maintenance material, as
approved by the Planning Department. (P and BI)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17SN0133
In Bermuda Magisterial District, Eleanor S. Temple requests
renewal of manufactured home permit (Case 1OSN0255) to permit
a temporary manufactured home and amendment of zoning
district map in a Residential (R-7) District on 0.7 acres
known as 2701 Shields Road. Density of approximately 1.4
units per acre is proposed. The Comprehensive Plan suggests
the property is appropriate for Office/Residential Mixed use.
Tax ID 796-659-8191.
Mr. Turner presented a summary of Case 17SN0133 and stated.
staff recommended approval, subject to the conditions.
Mr. Rick Temple, representing the applicant, accepted the
conditions.
Ms. Jaeckle called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Ms. Jaeckle, seconded by Ms. Haley, the Board
approved Case 17SN0133, subject to the following conditions:
1. The applicant shall be the owner and occupant of the
manufactured home. (P)
2. No permanent -type living space may be added to the
manufactured home. The manufactured home shall be
skirted but shall not be placed on a permanent
foundation. (P)
Ayes: Jaeckle, Haley, Winslow, Holland and!Elswick.
Nays: None.
16-988
07/26/17
17SN0548
(AMENDED) In Clover Hill Magisterial District, Oakbridge
Corporation requests amendment of zoning approval (Cases
93SN0171 and 02SN0178) to amend cash proffers and amendment
of zoning district map in Residential (R-9 and R-12)
Districts on 10.9 acres located within the Walnut Grove
Subdivision along Barnack Road; Brookforest Road; Chislet
Court, Mews, and Drive; Rimswell Court, Place and Turn and
Tadley Drive, north of Genito Road. Density will be
controlled by zoning conditions -or Ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
Suburban Residential II use (2.0 to 4.0 dwellings per acre).
Tax IDs 740-687-7854 and 9859; 741-687-3984, 4499, 5168,
5888, 6298, 7394 and 9176; 741-688-1770, 2402, and 4541; 741-
689-2305, 2813, 3520, 5592, 6911, and 6922; 741-690-3280,
4173, 6146, 6565, 8338 and 9330; and 742-687-0250, and 0858.
Mr. Turner presented a summary of Case 17SN0548 and stated
both the Planning Commission and staff recommended approval
and acceptance of the proffered conditions.
Mr. Mark Sowers accepted the recommendation.
Ms. Jaeckle called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
approved Case 17SN0548 and accepted the following proffered
conditions:
Amend Proffered Condition 3 of Case 02SN0178 and Proffered
Condition 1 of Case 93SN0171 to read:
1. Road Cash Proffer. For each dwelling unit, the
applicant, sub -divider, or assignee(s) shall pay $9,400
per dwelling unit -(the "Road Cash Proffer Payment") to
the County of Chesterfield for road improvements within
the service district for the property. Each payment'
shall be made prior to the issuance of a certificate of
occupancy for a dwelling unit unless state law modifies
the timing of the payment. (B & M)
The following proffered condition has been offered by the
applicant for those lots within the original zoning boundary
of Case 02SN0178:
2. Architectural/Design Elements: All design elements below
- are considered minimum standards.
a. Front Walks & Driveways
i. Front Walks: A minimum of a 42 inch wide
concrete front walk shall be provided to the
front entrance of each dwelling unit, to
connect to drives, sidewalks, or street.
ii. Driveways: All private driveways serving
residential uses shall be brushed concrete,
stamped concrete, exposed aggregate concrete
or asphalt..
16-989
07/26/17
b. Landscaping and Yards
i. Front Foundation Planting Beds: Foundation
planting is required along the entire front
facade of all units. Foundation Planting Beds,
shall be a minimum of 4' wide from the unit
foundation. Planting beds shall be defined
with a trenched edge or suitable landscape
edging material. Planting beds shall include
medium shrubs spaced a maximum of four (4)
feet apart. Unit corners shall be visually
softened with vertical accent shrubs (4'-51)
or small evergreen trees (6'-81) at the time
of planting. One vertical accent shrub may be
replaced with a small deciduous tree or medium
shrub (6'-81) planted in the front yard.
C. Architecture and Materials. The architectural
styles shall be interpretations of traditional
Richmond architecture, using forms and elements
compatible with those in the Walnut Grove
Subdivision.
i. Exterior Facades: Acceptable siding materials
_include brick, stone, masonry, stucco,
synthetic stucco (E.I.F.S), horizontal lap
siding, board and batten siding, and shake
siding. Siding may be permitted to be
manufactured from natural wood, cement fiber
board, or may be premium quality vinyl siding.
Trim and architectural accents may be made of
other, materials. Plywood and metal siding are
not permitted. Additional siding requirements:
1. Premium quality vinyl is defined as vinyl
siding with a minimum wall thickness of
.042".
2. Synthetic Stucco (E.I.F.S.) siding shall
be finished in smooth, sand or level
texture. Rough textures are not
permitted.
ii. Eaves: All eaves on the front elevation of the
house will feature 8" minimum flying rafters.
iii. Variation: Homes directly across from one
another or side by side or diagonally across
shall not be of the same elevation or initial
color combination.
iv. Garages:
1. Seventy-five (75) percent of all dwelling
units shall have an attached garage. _
2. Front loaded attached garages shall be
permitted to extend as far forward from_
the front line of the main dwelling as
Twelve (12) feet past the front line of
the front porch or stoop.
16-990 -
07/26/17
3. Front loaded and corner side loaded
garages shall use an upgraded garage
door. An upgraded garage door is any door
with a minimum of two (2) enhanced
features. Enhanced features shall include
windows, raised panels, decorative
panels, arches, hinge straps or other
architectural features on the exterior
that enhance the entry (i.e. decorative
lintels, shed roof overhangs, arches,
columns, keystones, eyebrows, etc.) Flat
panel garage doors are prohibited on
front loaded and corner lot side loaded
garages.
V. Step-down Siding: Stepping the siding down
below the first floor shall only be permitted
in circumstances of unique topographical
conditions, as determined by the Planning
Department. Step downs shall be permitted on
the side and rear elevations only, with a
maximum of two (2) steps permitted on any
elevation, and with a minimum separation of
eight ( 8 ) feet between steps. A minimum of 24
inches of exposed brick or stone shall be
required.
d. Roof Material: Roofing material shall be
dimensional architectural shingles or better with a
minimum 30 year warranty.
e. Porches & Stoops
i. Front Porches: All front entry stoops and
front porches shall be constructed with
continuous masonry foundation wall or on
12"x12" masonry piers. Extended front porches
shall be a minimum of five (5)' deep. Space
between piers under porches shall be enclosed
with framed lattice panels. Handrails and
railings shall be finished painted wood or
metal railing with vertical pickets. Pickets
shall be supported on top and bottom rails
that span between columns.
ii. Finishes: There will be no unfinished
vertical surfaces on front porches.
f. Fencing: All yard fencing will be wood, vinyl, or
aluminum. There shall be no chain link fence
allowed.
g. Heating, Ventilation and Air Conditioning (HVAC)
Units and Whole House Generators. Units shall
initially be screened from view of public roads by
landscaping or low maintenance material, as
approved by the Planning Department. (P)
The following proffered condition has been offered by the
applicant for those lots within the original zoning boundary
of Case 93SNO171:
16-991
07/26/17
3. Architectural/Design Elements: All design elements below
are considered minimum standards.
a. Front Walks & Drivewa
i. Front Walks: A minimum of a 42 inch wide
concrete front walk shall be provided to the
front entrance of each dwelling unit, to
connect to drives, sidewalks, or street. -
ii. Driveways: All private driveways serving
residential uses shall be brushed concrete,
stamped concrete, exposed •. aggregate concrete
or asphalt.
b. Landscaping and Yards
i. Front Foundation Planting Beds: Foundation
planting is required along the entire front
facade of all units. Foundation Planting Beds
shall be a minimum of 4' wide from the unit
foundation. Planting beds shall be defined
with a trenched edge or suitable landscape
edging material. Planting beds shall include
medium shrubs spaced a maximum of four (4)
feet apart. Unit corners shall be visually
softened with vertical accent shrubs (4'-51)
or small evergreen trees (6'-81) at the time
of planting. One vertical accent shrub may be
replaced with a small deciduous tree or medium
shrub (6'-81) planted'in the front yard.
C. Architecture and Materials. The architectural
styles shall be interpretations of traditional
Richmond architecture, using forms and elements
compatible with those in the Walnut Grove
Subdivision.
i. Exterior Facades: Acceptable siding materials
include brick, stone, masonry, stucco,
synthetic stucco (E.I.F.S), horizontal lap
siding, board and batten siding, and shake
siding. Siding may, be permitted to be
manufactured from .natural wood, cement fiber
board, or may be premium quality vinyl siding.
Trim and architectural accents may be made of
other materials. Plywood and metal siding are
not permitted. Additional siding requirements:
1. Premium quality vinyl is defined as vinyl
siding with a minimum wall thickness of
.042".
2. Synthetic Stucco (E.I.F.S.) siding shall
be finished in smooth, sand or level
texture. Rough textures are not
permitted.
ii. Foundations: The exposed portion of any
foundation shall be brick or stone. Synthetic
or natural stucco foundations may be permitted
for facades constructed entirely of stucco.
16-992
07/26/17
Rear wall of a walkout basement shall be
permitted to be framed and sided.
Iii. Eaves: All ' eaves on the front elevation of the
house will feature 8" minimum flying rafters
iv. Variation: Homes directly across from one
another or side by side or diagonally across
shall not be of the same elevation or initial
color combination.
V. Garages:
1. Seventy-five (75) percent of all dwelling
units shall have an attached garage.
2. Front loaded attached garages shall be
permitted to extend as far forward from
the- front line of the main dwelling as
Twelve (12) feet past the front line of
the front porch or stoop.
3. Front loaded and corner side loaded
garages shall use an upgraded garage
door. An upgraded garage door is any door
with a minimum of two (2) enhanced
features. Enhanced features shall include
windows, raised panels, decorative
panels, arches, hinge straps or other
architectural features on the exterior
that enhance the entry (i.e. decorative
lintels, shed roof overhangs, arches,
columns, keystones, eyebrows, etc.) Flat
panel garage doors are prohibited on
frontloaded and corner lot side loaded
garages.
vi. Step-down Siding: Stepping the siding down
below the first floor shall only be permitted
in circumstances of unique topographical
conditions, as determined by the Planning
Department. Step downs shall be• permitted on
the side and rear elevations only, with a
maximum of two (2)- steps permitted on any
elevation, and with a minimum separation of
eight ( 8 ) feet between steps. A minimum of 24
inches of exposed brick or -stone., shall be
required.
d. Roof Material: Roofing material shall be
dimensional architectural shingles or better with a
minimum 30 year warranty.
e. Porches &_Stoops
i. Front Porches: All front entry stoops 'and
"front porches shall be constructed with
continuous masonry foundation wall or on
12"x12" masonry piers. \Extended front porches
shall be a minimum 'of five (5)' deep. Space
between piers under porches shall be enclosed
with framed lattice panels. Handrails and
railings shall be finished painted wood or
16-993
07/26/17
N
0
metal railing with vertical pickets. Pickets
shall be supported on top and bottom rails
that span between columns.
ii. Finishes: There will be no unfinished
vertical surfaces on front porches.
Fencing: All yard fencing will be wood, vinyl, or
aluminum. There shall be no chain link fence
allowed.
Heating, Ventilation and
Units and Whole House
Air Conditioning (HVAC)
Generators. Units shall
initially be screened from view of public roads by
landscaping or low maintenance material, as
approved by the Planning Department. (P)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17SN0780
In Matoaca Magisterial District, David Joseph Sowers requests
amendment of zoning approval (Cases 02SN0125 and 07SN0212) to
amend cash proffers and amendment of zoning district map in
Residential (R-7 and R-12) Districts on 22.3 acres located
within the Baileys Grove Subdivision along Hampton Avenue,
Baileys Grove Court, Drive and Lane, 7 Baileys Lane, and
Baileys Path Road. Density will be controlled by zoning
conditions or ordinance standards. The Comprehensive Plan
suggests the property is appropriate for Suburban Residential
II use (2.0 to 4.0 dwellings per acre). Tax IDs 782-611-8184,
9285 and 9556; 783- 611-0987, 1077, 1460, 2179, 2496, 2688,
4194, 4351, 4958, 5599, 5691 and 5782; and 783-612- 0475,
1423, 2014, 2205, 2251, 3055, 3564, 3623, 3814, 5226, 5235,
5354, 5409, 6731, 6740, 6949, 6959, 7014 and 7204.
Mr. Turner presented ,a summary of Case 17SN0780 and stated
both the Planning Commission and staff recommended approval
and acceptance of the proffered conditions.
Mr. David Sowers accepted the recommendation.
In response to Ms. Jaeckle's question, Mr. Sowers stated he
believes the conditions proffered is reasonable under state
law.
Ms. Jaeckle called for public comment.
There being no one to speak to the. issue, the public hearing
was closed.
On motion of Mr. Elswick, seconded by Mr. Holland, the Board
approved Case 17SN0780 and accepted the following proffered
conditions:
1. Front Walks/Driveways
a. Front Walks: All houses shall have a minimum of a 42
inch wide concrete or decorative paver front walk
connecting from porch or front stoop to driveway or
parking area.
16-994
07/26/17
b. Driveways: All driveways and parking -areas shall be
brushed. concrete, stamped concrete, exposed aggregate
concrete, asphalt, or decorative pavers. (P)
2. Landscaping
a. Front Foundation Planting Beds: Foundation planting is
required along the entire front facade of all homes and
shall extend along all sides facing a street. Foundation
Planting Beds shall be a minimum four (4) foot wide from
the unit foundation. The planting bed shall be defined
with a trenched edge or edging materials. The planting
bed shall be furnished with medium shrubs planted every
four (4) feet and may include spreading ground covers
and small plants. (P)
3. Architecture and Materials
a. Foundations:
The exposed
shall be shall be brick or
for front porches or front
twelve (12) by twelve (12)
brick or stone veneer.
portions of the foundation
stone veneer. Support piers
stoops shall be a minimum of
inches square and also be
b. Step-down Siding: Stepping the siding down below the
first floor shall only be permitted in circumstances of
unique topographical conditions. Step downs shall be
permitted on the. side and rear elevations only, with a
minimum of two (2) steps permitted on any elevation, and
with a minimum separation of eight (8) feet between
steps. _A minimum of 24 inches of exposed brick or stone
shall be required, unless a lesser amount is approved by
the Planning Department at time- of plan review due to
unique design circumstances.
C. Exterior Siding: Acceptable siding materials shall
include brick, stone, masonry, vinyl siding, and
approved horizontal lap siding. Horizontal lap siding
may be manufactured from natural wood, cement fiber
board-, or premium quality vinyl siding with a minimum
wall thickness of 0.042 inches. Plywood and metal
siding are not permitted.
d. Roof Materials: Roofs shall be covered with a minimum
30 year warranty shingle or better.
e. Front Porches and Front Stoops: All front porches and
front stoops shall be constructed with continuous
masonry foundations or with minimum twelve (12) by
twelve (12) inches square piers and also be brick or
stone veneer with lattice between piers.. Extended front
porches shall be a minimum of four (4) feet deep. Space
between piers under porches shall be enclosed with
lattice panels. Hand- rails, and railings shall- be
finished painted or stained wood, vinyl rails or metal
rail systems with vertical pickets or swan balusters.
Vertical pickets and swan balusters shall be supported
on top and bottom rails spanning between columns.
f. HVAC Units and. Whole House Generators: All units shall
initially be screened from
landscaping or low maintenance
the Planning Department.
view of public roads by
materials., as approved by
16-995
07/26/17
g. Garages:
1. Front loaded and corner side loaded garages
shall use an upgraded garage door. An
upgraded garage door is any door with a
minimum of two (2) enhanced features.
Enhanced features shall include windows,
raised panels, arches, hinge straps or other
architectural features on the exterior that
enhance the entry (i.e. decorative lintels,
shed roof overhangs, arches, columns,
keystones, eyebrows, etc.) Flat panel garage
doors are prohibited.
2. Front loaded attached garages shall be
permitted to extend .as far forward from the
front line of the main dwelling as the front
line of the front porch provided that the
rooflines of the porch and garage are
contiguous. Where the rooflines are not
contiguous, garages shall be permitted to
project.a maximum of seven (7) feet forward of
the front line of the front porch.
h. Repetition: Dwellings with the same elevations may not
be located adjacent to or directly across from each
other on the same street. This does not apply to units
on different streets backing up .to each other.
i. Style and Form: Prior to the issuance of a building
permit, the applicant shall submit a letter from the
Architectural Review Committee (ARC) for the Baileys
Grove subdivision certifying that the dwelling
incorporates an architectural style including
interpretations of traditional Richmond architecture,
using forms and elements comparable with those in the
Baileys Grove subdivision such as Georgian, Adam,
Classical Revival, Colonial, Greek Revival, Queen Anne,
or Craftsman styles. (P and BI)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17SNO787
(AMENDED) In Dale Magisterial District, Cascade Creek
Development, Inc. and Eastwood Homes of Richmond, LLC request
amendment of zoning approval (Case 98SN0182) to amend cash
proffers and amendment of zoning district map in a
Residential, (R-12) District on 7.6 acres located within the
Cascade Creek Subdivision along Cascade Creek Court and Lane,
Clearbrook Court and Place and Scotts Bluff Way. Density will
be controlled by zoning conditions or ordinance standards.
The Comprehensive Plan suggests the property is appropriate
for Suburban Residential II use (2.0 to 4.0 dwellings per
acre) and the Airport Zone. Tax IDs 759-677-4657, 4878, 7452
and 9351; 759-678-9008; 760-677-2053, 2072, 2975, 3787, 3857,
5655, 6790, 7572, 7653, 7788 and 8683; 760-678-0206, 2003 and
9405; and 761-677-0395.
Mr. Turner presented a summary of Case 17SNO787 and stated
both the Planning Commission and staff recommended approval
and acceptance of the proffered conditions.
16-996
07/26/17
Mr. Stel Parthemos stated the Board would need to suspend its
rules to allow for consideration of the case.
In response to Mr. Holland's question, Mr. Wilson stated the
purpose of the amendments were to eliminate some lots that
were proposed in the original application.
Mr. Holland then made a motion, seconded by Mr. Winslow, for
the Board .to suspend its rules to allow for consideration of
Case 17SN0787 with the lot eliminations.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
Mr. Jack Wilson, representing the applicant, accepted the
recommendation. He stated he believes the conditions
proffered are reasonable is under state law.
Ms. Jaeckle called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Holland, seconded by Ms. Haley, the Board
approved Case 17SN0787 and accepted the following proffered
conditions:
The property owner' and applicant in this case, pursuant to
Section 15.2-2298 of the Code of Virginia (1950 as I amended)
and the Zoning Ordinance of Chesterfield County, for
themselves and their successors and assigns, proffer that the
property under consideration (the "Property") will be
developed according to the following proffers if, and only
if,- the request submitted herewith is granted with only those
conditions agreed to by the owner and applicant. In the
event this request is denied or approved with conditions not
agreed to by the owner and applicant, the proffers shall
immediately be null and void and of no further force or
effect.
With the approval of this request, Proffered Condition 10 of
Case 98SN0182 shall be amended as outlined below.
1. Cash Proffers. For each dwelling unit, the applicant,
sub -divider, or assignee(s) shall pay $9,400 to the
County of Chesterfield for road improvements within
the service district for the property. Each payment
shall be made prior to the issuance of a building
permit for a dwelling unit unless state law modifies
the timing of the payment. Should Chesterfield County
impose impact fees at any time during the life of the
development that are applicable to the property, the
amount paid in cash proffers shall be in lieu of or
credited toward, but not be in addition to, any
impact fees, in a manner determined by the County. (B
and M)
The Applicant hereby offers the following proffers:
2. Architectural/Design Elements:
A. Driveways/Front Walks
16-997
07/26/17
1. Driveways: All portions of driveways and
parking areas shall be brushed concrete,
stamped concrete, exposed aggregate concrete,
asphalt or decorative pavers.
2. Front Walks: A minimum of a 42 -inch -wide
concrete front walk shall be provided to the
front entrance of each dwelling unit, to
connect to drives, sidewalks or street.
B. Landscaping
1. Front Yard Tree: One (1) tree per lot shall be
planted or retained. A tree shall be planted
or retained on both street frontages on corner
lots. The front yard tree shall be a large
deciduous tree and have a minimum caliper of
2.5 inches. Native trees shall be permitted to
have a minimum caliper of 2 inches.
2. Front Foundation Planting Beds: Foundation
planting is required along the entire front
facade of all units," and shall extend along
all sides facing a street. Foundation Planting
Beds shall be a minimum of four (4) feet wide
from the unit foundation. Planting beds shall
be defined with a trenched edge or suitable
landscape edging material. Planting beds shall
include medium shrubs and may include
spreading groundcovers. Unit corners shall be
visually softened with vertical accent shrubs
(4'-51) or small evergreen trees (6'-81) at
the time of planting.
C. Architecture and Materials
1. Style and Form: The architectural styles shall
be interpretations of traditional Richmond
architecture, using forms and elements
compatible with those in the Cascade Creek
subdivision such as Georgian, Adam, Classical
Revival Colonial, Greek Revival, Queen Anne,
and Craftsman Styles.
2. Repetition: Dwellings with the same elevations
may not be located adjacent to, directly
across from, or diagonally across from each
other on the same street. This requirement
does not apply to units on different streets
backing up to each other.
3. Exterior Facades: Acceptable siding materials
include brick, stone, masonry, stucco,
synthetic stucco (E.I.F.S), vinyl siding, and
approved horizontal lap siding. Horizontal lap
siding may be manufactured fromnatural wood
or cement fiber board or may be premium
quality vinyl siding with a minimum wall
thickness of 0.042 inches. Plywood and metal
siding are not permitted.
16-998
07/26/17
4. Step-down Siding: Stepping the siding down
below the first floor shall only be permitted
in circumstances of unique topographical
conditions. Step downs shall be permitted on
the side and rear elevations only, with a
maximum of two (2) steps permitted on any
elevation, and with a minimum separation of
eight (8) feet between steps. A minimum of 24
inches of exposed brick or stone shall be
required, unless a lesser amount is approved
by the Planning Department at time of plans
review due to unique design circumstances.
5. Roof Materials: Roofing material shall be
dimensional architectural shingles or - better
with a minimum 30 -year warranty.
D. Porches and Stoops. All front entry stoops and
front porches shall be constructed with continuous
masonry foundation wall or on 12" x 12" masonry
piers. Extended front porches shall be a minimum of
five (5) feet deep. Space between piers under
porches shall be enclosed with framed lattice
panels. Handrails and railings shall be finished
painted wood, vinyl rails or metal rail systems
with vertical pickets or swan balusters. Pickets
shall be supported on top. and bottom rails that
span between columns.
E. Garages.
1. All units shall have an attached garage. Front
loaded attached garages shall be permitted to
extend as far forward from the front line of
the main dwelling as the front line of the
front porch provided that the rooflines of the
porch and garage are contiguous. Where the
rooflines are not contiguous, garages shall be
permitted to project a maximum of three (3)
feet forward of the front line- of the main
dwelling.
2. For units, not to exceed a total of f ive ( 5) ,
that employ a garage and architectural design
similar to and -consistent with the design
shown in Exhibit A garages shall be, permitted
to extend beyond the front facade as indicated
in that elevation. ,
3. Front loaded and corner side loaded garages
shall use an upgraded garage door. An upgraded
garage door is any door with a minimum of two
(2) enhanced features. Enhanced features shall
include windows, raised panels, decorative
panels, arches,- hinge straps or other
architectural features on the exterior that
enhance the entry (i.e. decorative lintels,
shed roof overhangs, arches, columns,
keystones, eyebrows, etc.) Flat panel garage
doors are prohibited.
F. Heating, Ventilation and Air Conditioning (HVAC)
Units and Whole House Generators. Units shall
initially be screened, from view of public roads by
landscaping or low maintenance material, as
approved by the Planning Department. (P and BI)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
16-999
07/26/17
1 7cunQnl
In Midlothian Magisterial District, Gary Sutton requests
conditional use to permit a business from the home (small
engine repair) and amendment of zoning district map in a
Residential (R-7) District on 0.7 acre known as 3021 Danzler
Road and 6539 Walmsley Boulevard. Density will be controlled
by zoning conditions or ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
Medium -High Density Residential (minimum 4.0 to 8.O.dwellings
per acre). Tax IDs 768-695-5303 and 5618.
Mr. Gary Sutton accepted the conditions.
Ms. Jaeckle called for public comment.
There being no one to speak to the issue, the public hearing
was closed'.
On motion of Ms. Haley, seconded by Mr. Winslow, the Board
approved Case 17SN0801, subject to the following conditions:
1. Non -Transferable Ownership: This Conditional Use
approval shall be granted exclusively to Gary Sutton,
and shall not be transferable nor run with the land. (P)
2. Use Permitted: This Conditional Use approval shall be
for the operation of a business (small engine repair),
incidental to a dwelling. (P)
2. Location of Repair Activity: All repair activity
associated with this use, shall be accomplished within
the "Work Shop" or the fenced area adjoining the "Work
Shop", as designated on the Exhibit, dated May 22, 2017.
Outside storage of materials or equipment associated
with this use shall be prohibited. No new building
construction shall be permitted to accommodate this use.
(P)
3. Hours of Operation:
a. Client pick-up and drop-off of equipment shall be
limited to Monday through Friday from 6 p.m. to 8
p.m., as well as Saturday and Sunday from 9 a.m. to
6 p.m.
b. Repair activity of equipment shall be limited to
Saturday and Sunday from 9 a.m. to 6 p.m. (P)
4. Employees and Clients: No employees, other than the
applicant, shall be permitted to work on the premises
for the small engine repair shop. No more than two
clients shall be permitted on the property at any one
time. (P)
5. Signage: One freestanding sign, not exceeding five (5)
square feet in area and four (4) feet in height, shall
be permitted to identify the small engine. repair shop.
(P)
6. Screening: A six (6) foot tall privacy fence shall be
maintained adjacent to the "Work Shop", as designated on
the Exhibit, so as to screen the outside work area from
adjacent properties and Danzler Road. (P)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
16-1000
07/26/17
17SN0803
In Matoaca Magisterial District, Eagle Construction of Va.,
LLC requests amendment of zoning approval (Case 03SN0205)
relative to cash proffers and amendment of zoning district
map in a Townhouse Residential (R-TH) District on 4.4 acres
located within the Villas at Dogwood along Dogwood Villas
Drive and Place and Kouse Drive. Density will be controlled
by zoning 'conditions or ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
Medium -High Density Residential use (minimum of 4.0 to 8.0
dwellings per acre). Tax IDs 717-671-5461, 5767, 6172, 6478,
6662, 6684, 6968, 6989, 7273, 7579, 7885, and 8098; 718-671-
4195, 4389, 4683, 4877, 5055, 5162, 5171, 5192, 5486 and
5680; and 718-672-0834, 1432, 2131, 2730, 3328, 3927, 4004,
4212, 4526, 4702, 4811, 5124, 5301, 5410, 5823, 5900,, .6108
and 6422.
Mr.. Turner presented a summary of Case 17SN0803 and stated
both the Planning Commission and staff recommendedapproval.
and acceptance of the proffered conditions..
Mr. Jeff Giger, representing the applicant, accepted the
recommendation.
Ms. Jaeckle called for public comment.
There being,no one to speak to the issue, the public hearing,
was closed.
Mr. Elswick commended Dr. Edgar Wallin, Planning
Commissioner, and Planning Department staff for their efforts_
relative to the case.
Mr. Elswick then made a motion, seconded_ 'by Mr. Holland, for
the Board to approve Case 17SN0803 and accept the following
proffered conditions:
The property owner and applicant in this case, pursuant to
Section 15.2-2298 of the Code of Virginia (1950 as amended)
and the Zoning Ordinance of Chesterfield County, for itself
and its successors or assigns, proffer that the property
under consideration will be developed according to the
following proffers if, and only if, the request submitted
herewith is granted with only those conditions agreed to by
the owners and applicant. In the event this request is
denied or approved with conditions -not agreed to by the
owners and "applicants, the proffers shall immediately be null
and void and of no further force or effect.
The Applicant hereby amends Proffered Condition 5 of Case
03SN0205 to read as follows:
Cash Proffers: For each dwelling unit, the applicant, sub-
divider, or assignee(s) shall pay $2,914 per dwelling unit to
the County of Chesterfield for road improvements within the
service- district for the property. Each payment shall be
made prior to the issuance- of a building permit for a
dwelling unit unless state -law modifies the timing of the
payment. Should Chesterfield County impose impact fees at
any time during the life of the development that are
applicable to the property, the amount paid in cash proffers
shall be in lieu of or credited toward, but not be in
addition to, any impact fees, in a manner determined by the
County. (B&M)
16-1001
07/26/17
New Proffered Condition 1 is hereby provided:
1. Heating, Ventilation and Air Conditioning (HVAC) Units
and any Whole House Generators. Units shall initially
be screened from view of public roads by landscaping or
low maintenance material chosen by the applicant, as
approved by the Planning Department. (P)
New Proffered Condition 2 is hereby provided:
2. Roof Material. Roof materials shall be 30 year
architectural/dimensional asphalt composition shingle.
(P)
New Proffered Condition 3 is hereby provided:
3. Gazebos. A minimum of two gazebos shall be provided
within the common area. (P)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17SNO808
In Dale Magisterial District,_ Valvoline LLC requests
amendment to zoning approval (Case 87SN0131) to allow
automobile repair, excluding body, major engine or
transmission repair plus conditional use planned development
to permit exceptions to ordinance requirements and amendment
of zoning district map in a General Business (C-5) District
on 0:9 acre fronting 200 feet on the west line of Iron Bridge
Road, 180 feet north of Court Yard Road. Density will be
controlled by zoning conditions or ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
Neighborhood Business use. Tax ID 773-658-5163.
Mr. Turner presented a summary of Case 17SNO808 and stated
both the Planning Commission and staff recommended approval
and acceptance of the proffered conditions.
Mr. Julian Pedini, representing the applicant, accepted the
recommendation.
Ms. Jaeckle called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
Mr. Holland noted the support of the case from Mr. Bob
Schrum, owner of Flagstop Car Wash.
Mr. Holland then made a motion, seconded by, for the Board to
approve Case 17SNO808 and accept the following proffered
conditions:
The property owner and applicant in this rezoning case,
pursuant to Section 15.2-2298 of the Code of Virginia (1950
as amended) and the Zoning' ordinance of Chesterfield County,
for itself and its successors or assigns, proffer that' the
property under consideration (the "Property") will be
developed according to the following proffers if, and only
if, the rezoning request submitted herewith is granted .with
16-1002
07/26/17
only those conditions agreed to by the owner and applicant.
In the event this request is denied or approved with
conditions not agreed. to by the owner and applicant, the
proffers shall immediately be null and void and of no -further
force or effect.
Proffered Condition #1 of Case 875131` is hereby amended to
include the following use:
1. Permitted uses shall include automobile repair,
-excluding body, major engine or transmission. All other
uses approved under Case 875131 shall remain in effect.
Additional Proffered Conditions are provided as follows:
2. The Textual Statement dated May 22, 2017 shall be
considered the Master Plan.
3. The site shall be developed as generally depicted on the
site plan and site landscaping plan prepared by CESO,
dated May 19, 2017 and June 6, 2017 respectively, and on
the building elevations prepared by CESO, dated May 26,
2017.
4. Building Materials. The exposed portions of the front,
side and rear elevations, as depicted on the building
elevations prepared by CESO, dated May 26, 2017, shall
be constructed of brick, masonry split -faced block,
E.I.F.S. and metal wall panels or equivalent permanent
architecturally finished materials, substantially
consistent with those shown on the exhibit.
5. Except for minimal repairs necessary to allow a vehicle
to be moved into the service area, repair activities and
storage of new or replaced repair materials shall occur
inside a building.
6. Storage yards for unattended vehicles awaiting repair
shall be screened from view of adjacent property and
external roads
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
1 7-qunAl 9
In Bermuda Magisterial District, Patrick Buchanan requests
conditional use to permit a computer controlled variable
message electronic .(EMC) sign and amendment of zoning
district map in a General Industrial (I-2) District on 10.9
-acres known as 1701 West Hundred Road. Density will be
controlled by zoning conditions or ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
Corporate Office use. Tax ID 804-653-5649.
Mr. Turner presented a summary of Case 17SN0812 and stated
both the Planning Commission .and staff recommended approval,
subject to the conditions.
16-1003
07/26,/17
Mr. Patrick Buchanan accepted the conditions.
Ms. Jaeckle called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Ms. Jaeckle, seconded by Ms. Haley, the Board
approved Case 178N0812, subject to the following conditions:
1. The EMC sign shall be located in accordance with Zoning
Ordinance requirements and as generally depicted on
Exhibit B. (P)
2. Electronic Sign. The computer -controlled, variable
message, electronic sign shall conform to the following
standards:
a. Copy shall be limited to a maximum of three (3)
lines of copy as generally depicted on Exhibit A,
prepared by Holiday Signs and dated 3/16/2016, and
shall not move but may fade;
b. The message or display shall be programmed to
change no more than once every three (3).minutes;
C. Sequential messaging shall be prohibited;
d. Flashing and traveling messages shall be
prohibited;
e. Bijou lighting and animation effects shall be
prohibited; and,
f. Brightness shall be limited so as not to exceed 0.3
foot candles above ambient light as measured using
a foot candle meter at a distance of 81 feet. The
computer -controlled, variable message, electronic
sign shall have a photocell that automatically
adjusts, the brightness according to ambient light
conditions. (P)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
1 S.qNnF,c,F,
In Midlothian Magisterial District, Marc Greenberg and
Midlothian Land Partnership, LLC request rezoning from
Community Business (C-3) to Community Business (C-3) with
conditional use planned development to permit exceptions to
ordinance requirements and amendment of zoning district map
on 25.7 acres fronting 1450 feet on the north line of
Midlothian Turnpike, 330 feet west of Winterfield Road; also
fronting 230 feet on the west line of Winterfield Road, 315
feet north of Midlothian Turnpike. Density will be controlled
by zoning conditions or Ordinance standards. The.
Comprehensive Plan suggests the property is appropriate for
Suburban Commercial District and Planned Transition Area
uses. Tax IDs 724-709-1313, 2311, 2528, 4210, 5831, 6911 and
9121; 725-709-1125, 2064 and 7635.
16-1004
07/26/17
Ms. Darla Orr presented -a summary of Case 16SN0656 by stating
a development which would include a mix of commercial, office
and 250 senior multi -family residential units is planned. She
further stated the applicants have offered quality
architecture and site design to provide .a pedestrian -focused
development, commercial uses fronting an internal main
street, public gathering spaces, and pedestrian connections
within the development and to adjacent properties. She stated
quality materials and building finishes,. tree -lines streets,
a main street, lakeside promenade and trails to serve as
focal points for pedestrian activities, on -street parking,
limits on tenant sizes and supplemental landscaping will
contribute to the "village like" design. She further stated
the applicant has proffered to contribute cash payments to
address the development's impact on roads, unless
construction of a third lane along Route 60 along the
property -frontage is required. She noted the Transportation
Department is not recommending- this additional lane be
constructed. She stated the Planning Commission recommended
denial because the proposal does not mitigate traffic impacts
specifically attributable to the development, and the
architectural treatment and project design is inconsistent
with the village character. She further stated Planning and
Transportation staff recommended approval because while the
multi -family residential use , does not comply with the
commercial uses recommended by the Comprehensive Plan, the
development's pedestrian -focused quality site and
architectural plans would achieve a well-designed, unique and
viable high-quality place to enhance .the community; the Plan
encourages new high density and senior housing developments
to be "located in proximity to supporting office and
commercial services; and the development's traffic impact
will be addressed by providing cash payments or constructing
road improvements.
In response -to Mr. Holland's questions, Ms. Orr stated the
project is age -restricted. She further stated when the
Planning Commission heard the case, there was no limit -or an
age -restriction on the property on the apartments that would
be above retail space; however, they are no longer being
proposed. She stated there have been many positive changes to
the case since it was brought before the Planning Commission
for consideration. She further stated the residential uses
are age -restricted, so there would be no impacts on area
schools.
In response to Mr. Elswick's questions, Ms. Orr stated no
residential units above retail space is being proposed. She
further stated there are probably some mixed-use centers that
are like the proposal throughout the Richmond area. She noted
the applicant has included elements- that support the village
atmosphere.
In response to Ms. Jaeckle's questions, Ms. Orr stated when
the Planning Commission recommended denial in January, staff
was in support of the project. She further stated the
applicant has resolved most of the concerns expressed by the
Planning Commission.
In response to Mr. Winslow's question regarding Winterfield
Road, Ms. Orr stated zoning for the apartments would require
that buildings be located closer to Winterfield Road, with
parking located behind the buildings, which would offer a
consistent village appearance along the roadway.
16-1005
07/26/17
In response to Mr. Winslow's questions, Mr. Jesse Smith
stated currently in the afternoon peak hours there is an
increased level of service at the existing intersection of
Route 60 and Winterfield. He further stated an amendment to
the Midlothian Community Special Area Plan is being drafted
and an analysis to what the traffic count will yield in that
area. He stated by not widening Midlothian Turnpike, there
would be congestion; however, it is keeping a village feel
that residents wanted in that area. He noted a right of way
dedication proffer has been offered for future road
improvements.
Mr. Andy Condlin, representing the applicant, accepted the
recommendation. He stated the development is intended to
focus on public gathering spaces and walkabil.ity; commercial
uses fronting main street and the lake -front promenade; on -
street parking; and quality architectural design, materials
and finishes to create a "village -like" feels that reflects
features of the Midlothian Village. He further stated the
project will help increase the tax base of the county, while
placing no additional burden on area schools. He stated
entrances to Winterfield Crossing will have necessary left
and/or right turn lanes for each access. He noted the
developer is picking up the full cost of traffic
signalization, as determined by the Transportation
Department. He stated he believes the conditions proffered
are reasonable under state law.
Ms. Jaeckle called for public comment.
Mr. Freddy Boisseau, Bermuda District resident, urged_ the
Board to refer the case back to the Planning Commission for
their approval.
Ms. Amy Satterfield, president of the Midlothian Village
Volunteer Coalition, expressed support of the proposal. She
stated the project is a true mixed-use development with a
small-scale, village feel.
Mr. Guy Blundon voiced his support of the development and
urged the Board to approve the request.
There being no one else to speak to the issue, the public
hearing was closed.
Ms. Haley expressed her appreciation to everyone who came
together and spent time and energy on -the case and commended
the developer for addressing citizen concerns. She stated
several reiterations were proposed relative to the site plan
and the architectural renderings, as well as a major
discussion on how the project benefits the entire community.
She stated she is proud to offer her approval of the
proposal.
Ms. Haley then made a motion, seconded by Mr. Holland, for
the Board to approve Case 15SNO656 and accept the proffered
conditions.
Mr. Winslow stated the project has made a lot of progress and
improvements and has minimal impacts on area schools. He
further stated he will support the case, despite his concerns
regarding transportation.
Ms. Jaeckle stated there was a lot of effort put forth
relative to the design standards and quality of the
development.
16-1006
07/26/17
Ms. Jaeckle then called for a vote on Ms. Haley's motion,
seconded by Mr. Holland, for the Board to approve Case
'15SN0656 and accept the following proffered conditions:
The Owner -Applicant in this rezoning Case 15SN0656, pursuant
to Section 15.2-2298 of the Code of Virginia (1950 as
amended) and the Zoning Ordinance of Chesterfield County,
Virginia, for itself and its successor or assigns, proffers
that the development of the property will be developed as set
forth below; however, in the event the request is denied or
approved with conditions not agreed to by the Owner -
Applicant,_ these proffers shall be immediately null and void
and of no further force or effect.
The Applicant hereby proffers the following conditions:
1, -.Master Plan. The Textual Statement last revised July 19,
2017 shall be considered the Master Plan. (P)
2. Access easements. Prior to any site plan approval,
access easements acceptable to the_ Transportation
Department shall be recorded from- Winterfield Road
and/or from Midlothian Turnpike as determined by the
Transportation Department,, across the Property to permit
vehicular access to the parcels identified as Tax ID
725-709-7211 and Tax ID 725-709-5083. (T)
3. Access Winterfield. Direct vehicular access from the
Property to Winterfield Road shall be limited to.one (1)
entrance/exit at the existing roundabout 'on Winterfield
Road. The exact location of this access shall be
approved by the Transportation Department. Nothing
herein shall preclude access to the Property through
other adjacent properties to Winterfield Road. (T)
4. Access Midlothian Turnpike. Direct vehicular access
from the Property to Midlothian Turnpike shall be
limited to two (2) entrances/exits.
a. _Eastern Access: The eastern access shall align with
the existing crossover on Midlothian Turnpike
located just west of the Winterfield Road/Le Gordon
Drive/Midlothian Turnpike intersection and
generally as shown on Exhibit `A' of the Textual
Statement and defined in the Textual Statement as
the Concept Plan (the'"Concept Plan"). The eastern
access shall be limited to left and right -'turns -in
and right -turns -out only and shall be designed as a
divided boulevard with street trees and landscaped
median and shall intersect with an east -west main
street.
b. Western Access: The western access shall be
located at the western Property line, and shall
generally align with the existing crossover on
Midlothian Turnpike that aligns Old Otterdale Road,
located generally as shown on the Concept Plan.
The exact locations of these accesses shall be
approved by the Transportation Department. (T)
5. Burning ban. The Developer shall not use burning to
clear or timber the Property. (F and EE)
16-1007
07/26/17
6. Transportation Improvements. The Developer shall be
responsible for the following improvements. The exact
length and design of the following improvements shall be
approved by the Transportation Department:
a. Construction of additional pavement along the
westbound lanes of Midlothian Turnpike at both the
eastern and western access to Midlothian Turnpike,
to provide separate right turn lanes for each such
access.
b. Construction of additional pavement along the
westbound lanes of Midlothian Turnpike at the
Winterfield Road intersection, to provide a
separate right turn lane for such access.
C. Construction of additional pavement along the
eastbound lanes of Midlothian Turnpike at the
existing crossover, that serves the western access
from Midlothian Turnpike into the Property to
provide adequate left turn lane.
d. Construction of additional pavement along the
eastbound lanes of Midlothian Turnpike at the
existing crossover that serves the eastern access
from Midlothian Turnpike into the Property to
provide an adequate left turn lane.
e. Construction of a raised median within the eastern
access from Midlothian Turnpike into the Property
to preclude vehicles exiting the Property from
traveling east on Midlothian Turnpike.
f. Full cost of traffic signalization of the western
access/old Otterdale Road/Midlothian Turnpike
intersection, if warranted, as determined by the
Transportation Department.
g. Dedication to Chesterfield County, free and
unrestricted, of any additional right-of-way (or
easements) required for the improvements identified
above. In the event the Developer is unable to
acquire any "off-site" right-of-way that is
necessary for any improvement identified above, the
developer may request, in writing, that the County
acquire such right-of-way as a public road
improvement. All costs associated with the
acquisition of the right-of-way shall be borne by
the developer. In the event the County chooses or
has chosen not to assist the developer in the
acquisition of the "off-site" right-of-way, the
developer shall only be required to provide road
improvements within available right-of-way as
determined by the Transportation Department. (T)
7. Road Improvement Phasing. Prior to any site plan
approval, a phasing plan for the required road
improvements, as identified in Proffered Condition 6,
shall be submitted to and approved by the Transportation
Department. (T).
8. Road Cash Proffer. The Developer shall be required to
pay $2,914 per dwelling unit to the County of
16-1008
07/26/17
Chesterfield for road improvements within the service
district for the property. Each payment shall be made
prior to the issuance of a building permit for a
dwelling unit unless state law modifies the timing of
the payment. Notwithstanding the foregoing, however, if
upon development of any of the residential units on
either of the subject Property or the. property
designated as GPIN 725-709-5083, the County requires
construction of a third westbound lane of Midlothian
Turnpike along the entire frontage of the Property, then
the cash proffer set forth above shall no longer be due
and payable. (B & M and T)
9. Commercial Density. Unless requested by the developer
and modified by the Planning Commission, the maximum
density of the non-residential portion of .the
development shall be a maximum of 11,000 square feet of
Day Care Center, 5,000 square feet of Medical -Dental
Office, 36,600 square feet of Shopping Center, 18,100
square feet of Supermarket, two 5,500 square feet High -
Turnover Sit -Down Restaurants, and 4,000 square feet of
Fast -Food Restaurant with Drive -Through Window, or such
other uses so long as the maximum estimated traffic
impact that is produced by the _ non-residential
development is no greater than 592 AM peak hour trips
and 921 PM peak hour trips, as determined by the 9th
Edition of the ITE Code and/or based on actual traffic
information submitted to and approved by the
Transportation Department. (T)
10. ,Open Space/ Pedestrian Areas. The -areas designated as
"LAKE PROMENADE", "PEDESTRIAN CONNECTIONS" and
"PEDESTRIAN COMMON AREAS" on the Concept Plan shall
include public spaces designed to include amenities that
add high visual interest, such as, but not limited to:
decorative paving units; decorative pedestrian -style
lighting; benches; landscaped areas; plantings; bike
racks; plazas; water features; gathering areas; and
other pedestrian elements. Pedestrian areas; trails,
walks and amenities shall also be provided throughout
the development as generally shown on the Concept Plan
to provide pedestrian connectively throughout the entire
development and in particular between buildings, all as
generally .shown on the Concept Plan. The exact design,
material and location of pedestrian elements. shall be
approved by the Planning Director as part of plan
approval. (P)
11. Pond. The existing pond located on Tax IDs 724-709-7661
_and 725-789-1125 shall substantially' remain as it
currently exists and is the intended stormwater
compliance BMP for the development. It shall be upgraded
so as to achieve an engineering certification that the
pond's construction is in conformance with the design as
--contained in the approved site plan entitled "Midlothian
Town Center - Pond" Site Plan # 08PR0231. To the degree
that the ability to perform required BMP maintenance is
,not compromised, the pond will be aesthetically
enhanced. Modification of the pond may occur if
otherwise required by law or governmental regulation.
All stormwater management facilities shall be designed
as visual amenities to create water views, which shall
include fountain type aerators, unless specifically
prohibited or restricted by law or government
regulation, as determined by Environmental Engineering.
(EE and P)
16-1009
07/26/17
12. Sidewalks. Sidewalks, and crosswalks shall be
constructed along the west side of Winterfield Road and
north side of Midlothian Turnpike for the entire length
of the Property adjacent to such roads. Such sidewalks
shall be constructed to required VDOT standards and
materials and shall be a minimum of five (5) feet in
width. There also shall be an internal system of
sidewalks and crosswalks within the development in the
locations and constructed of decorative materials as
generally shown on the Concept Plan. (P and T)
13. Landscaping and Buffers.
a. Midlothian Turnpike. A buffer of at least fifteen
(15) in width and containing a continuous hedgerow
a minimum of 3 feet in height shall be installed
along Midlothian Turnpike as approved by the
Planning Director at the time of plan approval.
b. Winterfield Road. If approved by the Planning
Director and VDOT, landscaping and ornamental
features shall be installed within the round -about
on Winterfield Road. (P and T)
14. Street Lights. Decorative goose neck street lights
will be provided along the Property boundary as it
adjoins Winterfield Road and Midlothian Turnpike with a
spacing of approximately 80 feet on center. Goose neck
street lights will also be provided along those internal
roads designated on the Concept Plan as "WESTERN
ENTRANCE ROAD", "MAIN STREET", and "SHARED ENTRANCE
ROAD". - The specific light fixture and spacing shall be
approved by the Planning Director in conjunction with
plan approval. The installation of the street lights may
be phased as approved by the Planning Director based on
the extent of the plan approval. (P)
15. Drainage Easement. To the extent that it is within the
property subject to this case, and within 30 days of a
request by the Environmental Engineering Department, the
existing 16 foot drainage easement as shown on the plat
by Jordan Consulting Engineers, dated January 19, 1993,
as revised on March 26, 1993, shall be recorded as an
easement dedicated to the County of Chesterfield on its
present alignment or an altered alignment which is
satisfactory to the County of Chesterfield. (EE)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17SN0601
In Matoaca Magisterial District, Wendy and Charles Allen
Wells, III request conditional use to permit indoor/outdoor
recreation with outside public-address system plus a
conditional use planned development to permit exceptions to
ordinance requirements relative to signage and amendment of
zoning district map on 35.3 acres in an Agricultural (A)
District known as 24819 Pear Orchard Road. Density will be
controlled by zoning conditions or ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
Rural Residential/Agricultural use. Tax ID 668-662-2458.
16-1010
07/26/17
Mr. Drew Noxon presented a summary of Case 17SN0601 and
stated recreational events are planned during the Halloween
season as part of a "haunted" farm. He further stated these
events would include a haunted barn and _corn and pallet
mazes, with accompanying outside public address system for
ambient sounds and music. He stated the applicants- are also
requesting exceptions to sign area to permit temporary
signage advertising and --directing visitors to events-. He
further stated the Planning -Commission and staff recommended
denial of the request because the proposed recreational
activities are not in keeping with the surrounding area's
residential and agricultural character and would negatively
impact the use and enjoyment of area properties; given the
increased noise and traffic, likely -no conditions that would
make use acceptable to neighbors; Pear Orchard Road has
minimal to no shoulders and several substandard horizontal
and vertical curves and -additional traffic on the road would
have the potential to pose public health; safety, and welfare
hazards for patrons and to those who reside along Pear
Orchard and Skinquarter 'Roads; the proposed haunted events
and public address system would introduce a commercial use
into an area of low density residential, farming and other
agricultural -based operations; given the location of the
property, and the noise, hours and anticipated- attendance of
the operation, there are likely no conditions that would
fully mitigate the impact of the proposed use on neighboring
residents; the property is only accessible from one road;
Pear Orchard Road is narrow with minimal to no shoulders with
several substandard horizontal and vertical curves posing
hazards to patrons and residents; and monitoring and
enforcement of the number of patrons is not likely.
Mr. Charles Wells stated in the fall of 2016 the applicants
began construction of facilities and signage for a seasonal
indoor/outdoor recreational event on his property. He further
stated recreational events as part of a "haunted" farm
operated during the Halloween season are planned. He stated
all events would be open on Fridays and Saturdays during the
month of October, from 7:00 p.m. until 10:30 p.m., and open
on Halloween only if Halloween occurs_ on a Friday, Saturday
or Sunday. He noted that outdoor recreational activities have
been operated on the nearby Chesterfield Berry Farm, since
its zoning approval in 1989. He urged the Board to approve
the request.
Ms. Jaeckle called for public comment.
Mr. John Kline, a neighboring resident, expressed concerns.
relative to noise, nighttime hours of operation, and increase
of traffic during the proposed event. He stated the use is
not conducive to. the area and he urged the Board to deny the
request.
Mr. Richard Cox, a neighboring resident, expressed concerns
relative to traffic and hazardous road conditions on Pear
Orchard and Skinquarter Roads and the impacts on all
residents who live along those roads. He urged the Board to
deny the conditional use permit.
Mr. Paul Buckwood, a neighboring resident, expressed concerns
relative to traffic and hazardous road conditions on Pear
Orchard Road, negative impacts on property values, and noise
associated with the event.
16-1011
07/26/17
Mr. Ryan (last name unknown) voiced his support of the
haunted attraction and agritourism. He urged the Board to
approve the request.
There being no one else to speak to the issue, the public
hearing was closed.
Mr. Elswick stated Dr. Edgar Wallin, Planning Commissioner,
held two community meetings and while he encouraged the
applicant to meet individually with the neighbors, community
concerns regarding the operation remain unresolved. He
expressed concerns relative to traffic and hazardous road
conditions on Pear Orchard Road nighttime activities.
Mr. Elswick then made a motion, seconded by Mr. Holland, for
the Board to deny Case 17SN0601.
Mr. Winslow concurred with Mr. Elswick's concerns.
Mr. Elswick noted there would be delayed emergency response
times to that area if an incident were to occur.
Ms. Haley stated the Board needs to take the residents'
concerns who live along Pear Orchard Road into consideration.
She also concurred with Mr. Elswick's concerns relative to
traffic and hazardous road conditions.
Mr. Holland and Ms. Jaeckle also expressed their concerns
relative 'to traffic and unsafe road conditions during the
proposed event.
Ms. Jaeckle called for a vote on Mr. Elswick's motion,
seconded by Mr. Holland, for the Board to deny Case 17SN0601.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17SNn7A4
In Bermuda Magisterial District, Magnolia Lakes, LLC c/o
Roger A. Glover, III request rezoning from Residential (R-7)
and Multifamily Residential (R -MF) to Multifamily Residential
(R -MF) plus conditional use planned development to permit
exceptions to ordinance requirements and amendment of zoning
district map on 18 acres fronting on both sides of Magnolia
Cove Circle, 360 feet off the west line of Blossom Point
Road; also located at the southern terminus of Buckhurst
Street, east of Beckingham Drive. Density will be controlled
by zoning conditions or ordinance standards. The
Comprehensive Plan suggests' the property is appropriate for
Residential use (7.0 dwellings per acre or more) and
Residential use (2:5 dwellings per acre or less). Tax IDs
779-654-8629 and 780-654-3.863.
Mr. Ryan Ramsey presented a summary of Case 17SN0794 and
stated the Planning Commission and staff recommended approval
and acceptance of the proffered conditions because the Plan
suggests Residential uses are appropriate; the concept plan
provides adequate transition to adjoining residential uses;
quality, design and architecture offered by the applicant
provide for a convenient, attractive and harmonious community
comparable in quality to that of the surrounding community;
and the development's traffic impact will be addressed by
providing cash payments. He further stated the Fire
Department approves the request subject to addressing the
provision of second road access.
16-1012
07/26/17
Mr. Jeff Giger, representing the applicant, stated a 67 -unit
age -targeted development adjoining Magnolia Lakes is planned.
He further stated the dwelling units would be a mix of,
single-family and duplex units not located on individual
lots. He stated proffered conditions provide design and
architectural standards that are comparable in quality to
that of the surrounding area.
In response to Mr. Holland's question, Mr. Giger stated the
Transportation Department. agreed that the impact. of the
proposed development could be addressed with $3,854 per
dwelling unit.
Ms. Jaeckle called for public comment.
Ms. Karen Wood voiced her support of the request. She stated
the benefit of the proposed public sewer extension by the
developer, affording -a connection opportunity for lots within
the neighboring Buxton development experiencing septic
issues.
Ms. Melissa Hudd noted the 25 -foot buffer proposed between
this development and Buxton was insufficient, and expressed
preference for a 50 -foot buffer to preserve privacy and
mitigate construction noise.
There being no one else to speak to the issue, the- public
hearing was closed.
In response to Mr. Elswick's questions, Mr. Giger stated the
applicant has proffered extension of public sewer to the
_property line near Buckhurst Street. He further stated a 25 -
foot buffer along the northern property line with provisions
for specified landscaping or fencing is proposed.
In response to Ms. Jaeckle's question, Mr. Giger stated
during the site plan review process staff can make the
determination based on adjacent property owners if a fence or
landscaping would be preferable.
In response to Mr. Holland's question, Mr. Giger stated
northern property line buffer and setback requirements are
noted within the textual statement.
In response to Mr. Elswick's question, Mr. Giger stated the
buffer will be planted at 1.5 times the amount of landscaping
required for 50 -foot buffers.
Ms. Jaeckle stated Magnolia Lakes is a high-quality project
and is a very popular neighborhood for baby boomers. She
further stated the applicant has worked diligently to address
the neighborhood concerns and has extended the sewer to help
Buxton residents who have failing septic tanks. She noted the
applicant will be working with neighbors who back up directly
to Magnolia Lakes as to what type of buffer they prefer.
Ms. Jaeckle then made a motion, seconded by Ms. Haley, for
the Board to approve Case 17SNO794 and accept the proffered
conditions.
Mr. Joe Krepp, resident of Buxton/Lakewood Farms, noted his
questions and concerns were addressed by the applicant's
representative. _
16-1013
07/26/17
Ms. Jaeckle called for a vote on her motion, seconded by Ms.
Haley, for the Board to approve Case 17SN0794 and accept the
following proffered conditions:
The property owners and applicant in this rezoning case,
pursuant to Section 15.2-2298 of the Code of Virginia (1950
as amended) and the Zoning Ordinance of Chesterfield County,
for themselves and their successors or assigns, proffer that
the property under consideration (the "Property") will be
developed according to the following proffers if, and only
if, the rezoning request submitted herewith is granted with
only those conditions agreed to by the owners and applicant.
In the event this request is denied or approved with
conditions not agreed to by the owners and applicant, the
proffers shall immediately be null and void and of no further
force or effect.
1. Zoning Plan. Tracts shall be located as generally
depicted on "the Zoning Plan, dated December 2, 2016
prepared by Balzer & Associates, Inc., but the location
and size of Tracts B and D may be modified provided the
tracts generally maintain their relationship. with each
other and any adjacent properties. A plan for any such
Tract adjustment shall be submitted to the Planning
Department for review and approval. Such plan shall be
subject to appeal in accordance with provisions of the
Zoning Ordinance for Site Plan appeals. (P)
2. Master Plan. The Textual Statement dated May 18, 2017
shall be considered the "Master Plan". (P)
3. Drainage and Water Quality.
a. The water quality plan approved by the Chesterfield
Planning Commission with Case 06PR0403 shall serve
as the water quality plan for the Property.
b. If this development causes degradation of water
quality in the Chester Fishing Club pond, the
developers shall provide ,the necessary remedy to
the extent caused by this development. The
proposed remedy shall be reviewed and approved by
the Chesterfield Environmental Engineering.
C. Post development runoff rates to the existing
Chalkley Road culvert system draining west shall
not exceed the pre -development runoff rates for the
2,-10, and 100 year storm. (EE)
4. Access.
a. There shall be no direct vehicular access _to or
from Chalkley Road except for one emergency access
which shall be provided and temporary construction
purposes.
b. There shall be no direct vehicular access to or
from Buxton Subdivision. (T)
5. Dedication. Prior to any final site plan approval,
thirty-five (35) feet of right-of-way on the east side
of Chalkley Road, measured from the centerline, shall be
dedicated, free and unrestricted, to and for the benefit
of Chesterfield .County. (T)
16-1014
- 07/26/17
6. Public Roads. All roads that accommodate general
traffic circulation through the development (the "Public
Roads", as determined by the Transportation Department,
shall be designed and constructed to VDOT standards and
taken into the State System. (T)
7. Sidewalks. Sidewalks shall be provided generally on
both sides of the Public Road. (P)
8. Street Trees. Street trees shall be planted along each
side of the interior public roads to include entrance
roads from public roads into the development. If
existing trees are maintained, and are located along the
sides of the interior public roads, they may be counted
toward this requirement. (P)
9. Landscaping. Landscaping shall be provided around the
perimeter of all buildings, between buildings and
driveways, within medians, and within common areas not
occupied by recreational facilities or other structures.
The Planning Department, at the time of site plan
review, shall approve the landscaping plan. (P)
10. Street Lighting. Street lights shall be decorate and
residential in character with a non -glare design. Light
poles shall have a maximum height of .fifteen (15) feet
and shall be located generally along the Public Roads as
approved by the Planning Department. (P)
11. Focal Point. A focal point building which shall have
amenities that accommodate and facilitate gatherings,
and shall be a minimum of 1,000 square feet in size
shall be provided at the entrance to Tract B. The exact
design and location shall be approved by the Planning
Department at the time of site plan review. (P)
12-. -Dwelling Size. Homes shall have a minimum gross floor
area of 1,500 square feet. (P)
13. Garage Doors. Visual impacts of garage doors on
dwellings facing the Public Road shall be minimized
through the use of architectural fenestration and/or
orientation. Raised panels and windows shall be
provided. Flat panel garage doors shall be prohibited.
Any front -loaded garages shall be in general conformance
with the elevations provided in Proffer 16 relative to
any protrusion from the front facade of homes, which
protrusion shall not exceed ten feet from the front
plane of the house. (P)
14. Driveways. All private driveways shall either be
concrete, asphalt or pavers. No gravel driveways shall
be permitted. (P)
15. Foundation Treatment. With the exception of exposed
piers supporting front porches, the foundation of each
new dwelling unit shall be faced with brick or stone
veneer or two inch (2") R-10 perimeter styrofoam minimum
twenty four inch (24") insulation with a protective grey
epoxy -like coating where visible to a point six inches
(611) below grade. (P)
16-1015
07/26/17
16. Elevations/Exterior Facades. Development of the
Property shall be in general conformance with the
architectural appearance shown on the twenty-one
elevations attached , hereto as Exhibit A. Any
substantial modifications shall be approved by the
Planning Department appealable by the Applicant to the
Planning Commission in conjunction with site plan
review.
a. Dwelling units shall be constructed with brick or
stone veneer; composition, hardiplank, vinyl siding
(a minimum of .044" nominal thickness as evidenced
by manufacturer's printed literature), engineered
wood (e.g. LP Smartside) or horizontal lap siding.
b. Roof materials shall be 30 year
architectural/dimensional asphalt composition
shingle. (P)
17. Virginia Condominium Act. All dwelling units on the
Property shall be condominiums as defined and regulated
by the Virginia Condominium Act, and all common areas
and improvements therein shall be maintained by a
condominium association. (P)
18. Accessory Buildings. No buildings accessory to
individual homes shall be erected, placed, or permitted
on the premises. (P)
19. Cash Proffers:- For each dwelling unit, the applicant,
sub -divider, or assignee(s) shall pay $3,854 per
dwelling unit to the County of Chesterfield for road
improvements within the service district for the
property. Each payment shall be made prior to the
issuance of a certificate of occupancy for a dwelling
unit unless state law modifies the timing of the
payment. Should Chesterfield County impose impact fees
at any time during the life of the development that are
applicable to the property, the amount paid in cash
proffers shall be in lieu of or credited toward, but not
be in addition to, any impact fees, in a manner
determined by the County. (B & M)
20. Dwelling Units. A maximum of sixty-seven (67) dwelling
units shall be permitted. (P)
21. Conceptual Plan. The location of roads, dwellings,
buffers, recreational facilities and access points shall
be in general conformance with the conceptual plan
depicted on Exhibit B, unless modifications are approved
by the Planning Director at the time of site plan
approval. (P)
22. Heating, Ventilation and Air Conditioning (HVAC) Units
and any Whole House Generators. Units shall initially
be screened from view of public roads by landscaping or
low maintenance material chosen by the applicant, as
approved by the Planning Department. (P)
23. Front Walks. A minimum of a three (3) foot concrete
front walk shall be provided to the front entrance of
each dwelling unit, to connect to drives, sidewalks or
street. (P)
24. Notification of Filing of Site Plan. The developer
shall notify the owners of Tax Parcel Numbers 780-654-
3281, 780-654-6869, 780-654-8565, 780-654-0047 and 780-
654-9436 when site plan has been filed. (P)
16-1016
07/26/17
25. Utilities. Public water and wastewater shall be used.
The developer shall extend public sewer to the property
line adjacent to Buckhurst Street no later than the
issuance of certificates of occupancy for units on the
Property adjacent thereto. (U)
26. Sod and Irrigation. Sod and irrigation shall be
required for front, side_ and rear yards of - all
condominium units, except where such yards have been
improved with hardscape, planting beds or other portions
of the yard where grass is not grown. (P)
27. Foundation Plantings. Foundation planting beds shall be
required along the entire facade of buildings of
condominium units which face public streets, excluding
decks, porches, patios, architectural features- and
garages, and shall contain a minimum of fifty (50)
percent evergreen material and have one shrub per three
linear feet of foundation planting bed. (P)
28. Garages. All condominium units_ shall include a minimum
of a two ( 2 ) car garage. ( P)
Ayes: Jaeckle_, Haley, Winslow, Holland and Elswick.
Nays: None.
16. PUBLIC'HEARINGS
16.A. TO CONSIDER THE -EXERCISE OF EMINENT DOMAIN FOR THE
ACQUISITION OF PERMANENT WATER EASEMENTS FOR THE EAST
BOUNDARY ROAD/WALTON BLUFF WATERLINE IMPROVEMENTS
- PROJECT
Mr. John Harmon stated this date and time has been advertised
for the Board of Supervisors to consider the exercise, of
eminent domain for the acquisition of. permanent water
easements for the East Boundary Road/Walton Bluff Waterline
Improvements Project. He further stated staff has made
bonafide but ineffectual efforts to acquire permanent water
easements for the East Boundary Road/Walton Bluff Waterline
Improvements Project. He stated an offer of $5,796 has been
made to Boundary Road, LLC, owner of 13530 East Boundary
Road, 13540 East Boundary Road, 3005 East Boundary Terrace
and 3007 =East Boundary Terrace. He further stated the offer
has not 'been accepted; therefore, it is necessary to proceed
with condemnation for the health and safety of the public. He
stated staff will continue to 'negotiate with the owner in an
effort to reach an agreement.
In response to -,Mr. Elswick's question, Mr. Harmon stated the
owner has asked that the issue be resolved regarding with the
subdivision he is developing.
Ms. Jaeckle called for public comment.
There being no one to speak td -the issue, the public hearing
was closed.
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
authorized the County Attorney to proceed with eminent domain
for the acquisition of permanent water easements from
Boundary Road, LLC, owner of 13530 East Boundary Road, 13540
East Boundary Road, 3005 East Boundary Terrace and 3007 -East
Boundary Terrace, for the East Boundary Road/Walton Bluff
Waterline Improvements Project, including the filing of a
certificate so construction may begin prior to eminent domain
proceedings.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
16-1017
07/26/17
16.B. TO CONSIDER AN ORDINANCE TO VACATE A FIFTY -FOOT
UNIMPROVED RIGHT OF WAY KNOWN AS HUNTERS HAWK DRIVE,
VARIABLE WIDTH VIRGINIA DEPARTMENT OF TRANSPORTATION
SLOPE AND DRAINAGE EASEMENTS AND TEN -FOOT TEMPORARY
CONSTRUCTION EASEMENTS WITHIN BEECHWOOD FOREST,
SECTIONS 3 AND 4
Mr. Harmon stated this date and time has been advertised for
the Board to consider an ordinance to vacate a 50 -foot
unimproved right of way known as Hunters Hawk Drive; variable
width Virginia Department of Transportation slope and
drainage easements and 10 -foot temporary construction
easements within Beechwood Forest, Sections 3 and 4. He
further stated staff requests that the Board deny the request
to vacate the 50 -foot unimproved right of way known as
Hunters Hawk Drive, variable width (VDOT) slope and drainage
easements and 10 -foot temporary construction easements within
Beechwood Forest, Sections 3 and 4.
In response to Mr. Elswick's question, Mr. Harmon stated the
adjoining owners to the east and the south are opposed to the
vacation.
Ms. Jaeckle called for public comment.
Ms. Dawn Dykes -Smith urged the Board to approve their request
in order for them to construct a garage on their property.
In response to Mr. Elswick's question, Mr. Harmon stated
there is an opportunity for a variance relative to the
construction of a garage.
Mr. Lou Haynes, adjoining owner, expressed concerns relative
to the buffer in between the road and his property.
There being no one else to speak to the issue, the public
hearing was closed.
Mr. Elswick made a motion, seconded by Mr. Holland, for the
Board to defer consideration of the request to vacate a 50 -
foot unimproved right of way known as Hunters Hawk Drive,
variable width (VDOT) slope and drainage easements and 10 -
foot temporary construction easements within Beechwood
Forest, Sections 3 and 4, until September 27, 2017.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
16:C. TO CONSIDER THE DECLARATION OF COUNTY PROPERTY.ON
VILLAGE SQUARE PARKWAY SURPLUS AND AUTHORIZE THE SALE
OF THE PARCEL
Mr. Harmon stated this date and time has been advertised for
the Board to consider the declaration of county property on
Village Square Parkway surplus and authorize the sale of the
parcel. He further stated staff has received a request to
sell a portion of the Cosby High School property containing
1.8 acres, more or less, located on Village Square'Parkway.
He stated the property is cut off from the school site by the
road and is not buildable. He further stated it will be
combined with the adjacent parcels for a residential
development.
Ms. Jaeckle called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
16-1018
07/26/17
On motion of Mr. Elswick; seconded by Ms. Haley, the Board
declared a portion of Parcel Number 714 672 8571 00000
surplus; authorized the sale of the property to Kevin Sanford
for $8500 per acre; and authorized the Chairman of the Board
of Supervisors and the County Administrator to execute the
deed.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS
There were no remaining manufactured home' permits or zoning
requests at this time.
18. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
Ms. Jenefer Hughes urged. the Board to consider the need for
public transportation'along the Jefferson Davis Corridor.
19. CLOSED SESSION PURSUANT TO SECTION 2.2-3711(A)(5), CODE
OF VIRGINIA, 1950, AS AMENDED, TO DISCUSS, PROSPECTIVE
INDUSTRIES LOCATING IN THE COUNTY WHERE NO PREVIOUS
ANNOUNCEMENT HAS BEEN MADE OF THE INDUSTRIES' INTEREST
IN LOCATING IN THE COUNTY
On motion of. Mr. Holland, seconded by Ms. Haley, the Board
went into closed session pursuant to Section 2.2-3711(A)(5),
Code of Virginia, 1950, as amended, to discuss prospective
industries locating in the county where no previous
announcement has been made of the industries' interest in
locating in the county.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None. -
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, the Board of Supervisors has this day adjourned
into Closed Session in accordance with a formal vote of the
Board and in accordance with the provisions of the Virginia
Freedom of Informa-tion Act; and
WHEREAS, the Virginia Freedom. of Information Act
effective July 1, 1989 provides for certification that such
Closed Session was conducted in conformity with law.
NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors
does hereby certify that to the best of each member's
knowledge, i) only public business matters lawfully exempted
from open meeting requirements under the Freedom of
Information Act were discussed in Closed Session to which
this certification applies, and ii) only such business
matters were identified in the motion by which the Closed
Session was convened were heard, discussed or considered by
the Board. No member dissents from this certification.
Mr. Winslow: Aye.
Mr. Elswick: Aye.
Mr. Holland: Aye,.
Ms. Haley: Aye.
Ms. Jaeckle: Aye.
16-1019
07/26/17
20. ADJOURNMENT
On motion of Ms. Haley, seconded by Mr. Winslow, the Board
adjourned at 10:55 p.m. to August 23, 2017, at 1:30 p.m. for
a joint meeting with the Planning Commission, followed by a
Board of Supervisors Work Session at 3 p.m. in Room 502. (It
is noted the joint meeting was cancelled following the August
15 Planning Commission meeting at the request of the Planning
Commission.)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
oseph P. Casey
ti
County Administrator
&7!1-9 a 6�&O�h . -
Doroth A. Jaeckle
Chairman
16-1020
07/26/17