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04-14-2004 Packet
CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subiect: April 14, 2004 Item Number: 5.A. Resolution Recognizing William H. Caruthers, Jr., Colonel, U. S. Army (Retired) County Administrator's Comments: County Administrator: Board Action Requested: Mr. Barber requests the Board adopt the attached resolution. Summary of Information: This resolution recognizes William H. Caruthers, Jr., Colonel, U. S. Army (Retired) as a representative of all the residents of Chesterfield County who have fought in the armed services. Preparer: Lisa Elko Attachments: Yes ~-~ No Title: Clerk to the Board ~00000:1 RECOGNIZING WILLIAM H. CARUTHERS, JR., COLONEL, U.S. ARMY (RETIRED) WHEREAS, on June 6, 1944, Major William H. Caruthers, Jr. of the 56th Signal Battalion, United States Army Infantry, was one of many Americans who were a part of the Allied forces that took to the beaches of Normandy, as part of the largest armada of land, sea, and air forces ever assembled, embarked on a great crusade across the English Channel to free the European continent of a tyranny that had taken hold and threatened to strangle the very freedoms that we cherish most; and WHEREAS, Major Caruthers, as a Signal Corps officer, was one of only a few to land on Omaha Beach on June 6, 1944 and was also involved in the logistical planning of this invasion which included over 5,000 ships, 10,000 aircraft and 154,000 soldiers, sailors, and airmen from the United States, Great Britain, Canada, Poland, France, Norway, the Netherlands, Czechoslovakia, New Zealand, Australia, Luxembourg, and Belgium; and more than 9,000 Americans died during the invasion; and WHEREAS, Major Caruthers played a vital role in the events leading up to the invasion including, but not limited to, organizing activities intended to perpetrate a deception that the invasion would occur in the Pas de Calais area and by participating in dangerous pre-June 6, 1944 U. S. Army Air Corps reconnaissance flights over Normandy; and WHEREAS, Major Caruthers and his U. S. Army Signal Corps' 56tn Signal Battalion detachment were not originally intended to go ashore until the beach-head was secure, but went ashore at approximately 8:30 a.m., and as his landing craft hit a sandbar, Major Caruthers jumped into 15 feet of water at which time one of his men fell mortally wounded; without regard for his own safety, he commenced to drag the soldier's body through the water with the intention of getting him to safety and to safeguard secret maps and documents that the solder was carrying, and at this moment, Major Caruthers' image was captured in an historic photograph that has become an iconic record of D-Day; and WHEREAS, the photographic image of Major Caruthers has been widely published and circulated in the 60 years since D-Day and also appeared on the cover of Time Magazine's commemorative May 28, 1984 edition, and the photograph has also been reprinted in countless reference books and textbooks as one of the most notable photographic images of World War II; and WHEREAS, Major Caruthers resorted to using hand grenades taken from his fallen comrades because his rifle was disabled by sand and seawater and suffered permanent hearing damage because of the concussions of grenades and explosions on Omaha Beach on June 6, 1944; and WHEREAS, Major Caruthers received both the Silver and Bronze Star Medals for his actions on Omaha Beach; and WHEREAS, born on December 20, 1915 in Phoenix, Arizona, Major Caruthers entered service in the United States Army on June 28, 1941, served in the U. S. Army Reserves from December 12, 1945 until April 19, 1961 and retired at the rank of Colonel; and WHEREAS, Colonel Caruthers made his home in Virginia, working for Reynolds Metals Company-- now Alcoa--for 32 years, retiring as Director of Patents and Licensing for the Mill Products Division in 1982; and WHEREAS, the Chesterfield County Board of Supervisors recognizes Colonel Caruthers as one of the valiant American Army soldiers who was responsible for the beginning of liberation of the concentration camps as well as cities, towns, and villages throughout Europe that had suffered for so many years, thereby bringing liberty to millions; and WHEREAS, the Chesterfield County Board of Supervisors and all citizens of the county owe a lasting debt of gratitude to those, like Colonel Caruthers, who pledged their lives to secure for us the blessings of liberty, and, 60 years later, allow us to recall the courage, spirit, and determination of those who went ashore on the windswept beaches of Normandy, the first beach-head for European freedom and one of the most epic battles in world history. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 14tn day of April 2004, hereby expresses its gratitude and appreciation to its resident, Colonel William H. Caruthers, Jr., as a representative of all the residents of Chesterfield County who have fought in the armed services and returned to civilian life while, at the same time, being visible reminders in our society of the sacrifices that have been made so that we can all enjoy freedom in our professional and personal lives. 000002 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: April 14, 2004 Item Number: 5.B. Subiect: Recognizing Alesia Rae Campbell, Upon Her Retirement, for Nearly 28 Years of Dedicated Service to the County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution Summary of Information: Staff requests the Board adopt the attached resolution recognizing Automation Technician Alesia Rae Campbell for nearly 28 years of service to Chesterfield County. Preparer: Francis M. Pitaro Title: Director of General Services Attachments: Ycs 1No 000003 RECOGNIZING MRS. ALESIA RAE CAMPBELL UPON HER RETIREMENT WHEREAS, Mrs. Alesia Rae Campbell retired on April 2, 2004 after providing nearly twenty-eight years of dedicated and faithful service to Chesterfield County; and WHEREAS, Mrs. Campbell began her service on June 6, 1976 as a clerk in the Treasurer's Office where she served for eight years; and WHEREAS, Mrs. Campbell provided ten years of quality service in the Utilities Department before coming to the General Services Radio Shop where she has provided ten years of excellent customer service as an Automation Technician; and WHEREAS, Mrs. Campbell has seen the county grow from a population of 114,000 to 284,000 and has been involved in activities and served on committees on behalf of the county and it's citizens, including the Chesterfield Employees Association, Christmas Mother Program, Book Bag Fund, and Employee Advisory Committee; and WHEREAS, Mrs. Campbell is a graduate of TQI University as well as the Employee Leadership Institute, and was selected in 2003 as the Employee of the Year for the Department of General Services; and WHEREAS, Mrs. Campbell always performed her duties and responsibilities in an excellent manner and placed the welfare and safety of citizens and fellow county employees above her own personal comfort and feelings and will be missed by her fellow co-workers. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 14th day of April 2004, publicly recognizes Mrs. Alesia Rae Campbell and extends appreciation for her twenty-eight years of dedicated service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mrs. Campbell and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County. 000004 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: April 14, 2004 Item Number: 6.A. Subiect: Work Session for Public Facilities Plan, an Amendment to The Plan for Chesterfield Relating to Public Facility Needs Through 2022 County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information' The Public Facilities Plan update began in 1999. The Planning Commission reviewed the draft plan at three work sessions and two public hearings. At a regular hearing on February 17, 2004, the Planning Commission recommended approval of the Public Facilities Plan amendment. This Plan amendment would replace the existing Public Facilities Plan that was adopted in 1995. The Plan comprehensively assesses public facility needs. The principal goal of the Plan is to forecast when and where expanded and new facilities will be needed to most efficiently and conveniently serve county residents. The Plan quantifies demands for fire/rescue stations, libraries, parks, police stations, and schools through a detailed analysis of current and projected service demands. The Plan recommends the following facilities by 2022: · Six new and five expanded fire/rescue stations · Five new and one expanded elementary schools Preparer: Thomas E. Jacobson Title: Director of Planninq C:DATA/AGENDA/2OO4/APR/APR14/PUBFACPLAN/GOK Attachments: -~No O0000S CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 · Two new middle schools and one expanded middle school · Two new high schools (one of which is pending construction) and one expanded high school · Two new regional parks · Ten new community parks · 29 new neighborhood parks · Nine new special purpose parks · Four new and four expanded library branches · One new police station and three new community policing offices The attached plan reflects changes recommended by the Planning Commission. The Midlothian District Supervisor recommends greater locational flexibility for library facilities in the Robious Road area. See Attachment for recommended text amendment. The County Administrator recommends text changes summarized below and provided on the attachment. · Clover Hill High School Replacement in 2009 or later · Flexibility to replace older school facilities · Flexibility for Fire/EMS Response · Note park projects can be met through public/private partnerships 000006 Attachment to April 14, 2004, Agenda Item for Public Facilities plan County Administrator's Recommendations: School recommendations (page 38) would not allow construction of a Clover Hill High School replacement school. To accomplish this goal, the following text changes would be necessary in the draft Plan: Add new bullet point to "Other Criteria" on paqe 37: "Existing schools may be converted from one school type to another, or replaced with a new school, provided that the converted school is consistent with the Locational and Other Criteria of this Plan, and is located within the same geographic area identified in Plan recommendations. Original student capacity displaced by school conversion or replacement may be assigned to a new school facility in the original school's geographic service area, subject to the Locational and Other Criteria of this Plan. Should the existing Clover Hill High School be replaced with a new school, the new school should be located in the area generally north of Hull Street Road and east of Old Hundred Road and open in 2009 or later." Fire/EMS recommendations (page 9) include a specific recommended order of construction for each facility. This approach may not be fully responsive to evolving Fire/EMS service capabilities (such as use of "first response vehicles" and other non-facility solutions). To accomplish this goal, the following text changes would be necessary in the draft Plan: · Amend recommendation preface text on paqe 9: "Construct new fire/rescue stations to serve existing service gaps T ~.~ ~.~ ....... pr~. or~. t}:.." ~ "Improve fire/rescue stations to serve existing service gaps: Parks and Recreation recommendations (pages 18-20) are ambitious, reflecting the recently adopted Parks and Recreation Master Plan project list. To clarify that some future park needs may be met through partnerships between the private and public sectors, the following language should be added to the draft Plan: Add sentence at the bottom of the paqe 20: "Recommendations may be implemented through private/public sector partnerships for funding and developing future parks and recreational facilities,x 000007 Midlothian District Supervisor's Recommendations Librar~recommendations (pages 12-13) include a Robious/Hu~uenot library branch. This recommendation should be more flexible to address land availability and changing needs for the optimum size of new libraries. To accomplish these goals, the following text change would be necessary in the draft Plan: · Amend recommendation text on Daqe 13: "e. Robious/Huguenot: Construct a nc~~,~v~~o ~ 15,000 to 20,000 square foot branch library in the --~'-~_~ ~^~ _~~ ............ ~_~ Robious Road~. corridor from Huquenot Road to James River Road. 000008 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 14, 2004 Item Number: 6.B. Subiect: Work Session on County Administrator's Proposed FY2005/2006 Biennial Financial Plan, the Proposed FY2005 Community Development Block Grant and HOME Annual Plan, and the Proposed FY2005-FY2011 Capital Improvement Program County Administrator's Comments: County Administrator: Board Action Requested: Hold a final work session on the County Administrator's Proposed FY2005/2006 Biennial Financial Plan, the Proposed FY2005 Community Development Block Grant and HOME Annual Plan, and the Proposed FY2005- FY2011 Capital Improvement Program Summary of Information: This time has been scheduled for a final work session on the County Administrator's Proposed FY2005/2006 Biennial Financial Plan, the Proposed FY2005 Community Development Block Grant and HOME Annual Plan, and the Proposed FY2005-FY2011 Capital Improvement Program. Staff will review proposed revisions to the plans at the work session. These revisions and any additional revisions requested will be incorporated prior to adoption. Preparer: Rebecca T. Dickson Title: Director, Budget and Mana.qement Attachments: [--~ No OO0009 OO0O10 ~ ~ '~ "o o 0000~1 Changes to FY2005/2006 Proposed Budget Waste and Resource Recovery-Changes to Proposed Fee Structure 1. Replace "Pass" and "Decal "with new "Customer Value Card" Visits Cost Per visit Level 1 15 $60 $4.00 Level 2 30 $110 $3.67 Level 3 75 $220 $2.93 Benefits of the Value Card: Card can be used from year to year, no expiration like the decal Card can be purchased at the transfer station Card is transferrable from person to person, vehicle to vehicle (not a decal) Card prices are all less per visit than the current pass price of $4.16 per visit All other fee changes in proposed budget would remain as presented Note: Refuse collection and bagged leaf collection fees will still be free to qualified tax relief customers 0000~.~1 0000~.4 0000~5 000016 0000~.7 00001.8 000019 0000~0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 14, 2004 Item Number: 8.A.1. Subiect: Proposed Ordinance Amendments Relating to Fees for Collecting Delinquent Taxes County Administrator's Comments: County Administrator: Board Action Requested: Adopt the attached ordinance amendments relating to fees for collecting delinquent taxes. Summary of Information: Staff is recommending an increase in the administrative fee from $20 to $30 for collection of delinquent taxes and other charges and in the administrative fee from $25 to $30 if taxes are collected after judgment. The Treasurer's cost to pursue such cases exceeds $40 per case. This increase is expected to generate an additional $35,000 per year and will be used to help offset postage costs in the Treasurer's office. The proposed ordinance is attached. Preparer: RebeccaT. Dickson Title: Director of Budget and Management Attachments: r--~ No AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 9-5 RELATING TO FEES FOR COI.I .ECTING DELINQUENT TAXES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 9-5 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 9-5. Fee imposed for collecting delinquent taxes. Any person who fails to pay taxes or other charges to the county when due shall be charged a delinquent collection fee. The delinquent collection fee shall consist of administrative costs, attorney's fees, and collection agency fees. Administrative costs shall be: (1) Thirty ~ dollars ($29.99 30.00) if the treasurer collects subsequent to 30 or more days after notice of delinquent taxes or other delinquent charges but prior to judgment; and (2) Thirty ~ dollars ($25.99 30.00) if the treasurer collects the taxes or other charges after judgment. Attorney's fees and collection agency fees shall not exceed 20 percent of the taxes or other charges collected. The entire delinquent collection fee imposed by this section shall not exceed twenty (20) percent of the delinquent tax bill or other delinquent charges and shall be in addition to all applicable penalties and interest. (2) That this ordinance shall become effective immediately upon adoption. 00002; CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 14, 2004 Item Number: 8.A.2. Subiect: Adoption of an Ordinance Establishing the Annual Tax Levy on Various Classes of Real Estate and Personal Property County Administrator's Comments: County Administrator: Board Action Requested: Adopt a Tax Rate Ordinance Establishing Tax Rates for Calendar Year 2004. Summary of Information: The Board held a public hearing on March 24, 2004 concerning the attached ordinance regarding annual tax levies. Tax levies on all existing classes of property were advertised as follows: $1.07 for real estate; $3.60 for personal property; $1.00 for machinery and tools; $0.50 for airplanes; $0.96 for personal property for volunteer firefighters, rescue squads, and auxiliary members; $0.01 for wild and exotic animals; $3.24 for vehicles using clean and special fuels; and $0.96 for personal property class for vehicle trailers and semi-trailers with a gross weight of 10,000 pounds or more. The FY2005 budget was prepared at a $1.07 real estate tax rate. Preparer: Rebecca T. Dickson Title: Director, Bud,qet and Mana,qement Attachments: Ycs AN ORDINANCE TO ESTABLISH THE ANNUAL TAX LEVY ON VARIOUS CLASSES OF PROPERTY FOR THE COUNTY OF CHESTERFIELD BE IT ORDAINED by the Board of Supervisors of the County of Chesterfield that for the year beginning on the first day of January, 2992 2004, and ending on the thirty-first day of December, 2992 2004, the taxes on property in all the Magisterial Districts of the County of Chesterfield shall be as follows: Sec. 1. Real Property and Mobile Homes. On tracts of land, lots or improvements thereon and on mobile homes the tax shall be $1.07 on every $100 of assessed value thereof. Sec. 2. Personal Property. (a) On automobiles, trailers, boats, boat trailers, other motor vehicles and on all tangible personal property used or held in connection with any mining, manufacturing or other business, trade, occupation or profession, including furnishings, furniture and appliances in rental units, the tax shall be $3.60 on every $100 of the assessed value thereof. (b) On aircraft as defined by Section 58.1-3503 and -3506 of the Code of Virginia, 1950, as amended, the tax shall be $.50 on every $100 of the assessed value thereof. (c) On motor vehicles owned or leased by members of volunteer rescue squads, volunteer fire departments, volunteer police chaplains and by auxiliary police officers as provided in Section 9-57, Code of the County of Chesterfield, 1997, as amended, the tax shall be $.96 on every $100 of the assessed value thereof. (d) On wild or exotic animals as defined by Section 58.1-3506 of the Code of Virginia, 1950, as amended, the tax shall be $0.01 on every $100 of the assessed value thereof. (e) On motor vehicles which use clean special fuels as defined in Section 58.1-2101 of the Code of Virginia, 1950, as amended, the tax shall be $3.24 on every $100 of the assessed value thereof. (f) On motor vehicles, trailers, and semitrailers with a gross vehicle weight of 10,000 pounds or more used to transport property for hire by a motor carder engaged in interstate commerce, the tax shall be $.96 on every $100 of the assessed value thereof. 0505:64296.1 1 This ordinance will not be reproduced by Municode. Insert in Code book before page 9:1. '000024 Sec. 3. Public Service Corporation Property. (a) On that portion of real estate and tangible personal property of public service corporations which has been equalized as provided in Section 58.1-2604 of the Code of Virginia, 1950, as amended, the tax shall be $1.07 on every $100 of the assessed value thereof determined by the State Corporation Commission. (b) The foregoing subsections to the contrary notwithstanding, on automobiles and trucks belonging to such public service corporations the tax shall be $3.60 on every $100 of assessed value thereof. Sec. 4. Machinery and Tools. On machinery and tools used in a manufacturing or mining business the tax shall be $1.00 on every $100 assessed value thereof. 0505:64296.1 2 This ordinance will not be reproduced by Municode. Insert in Code book before page 9:1. 000025 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: April 14, 2004 Item Number: 8.A.3. Subiect: Adoption of the FY2005-2011 Capital Improvement Program County Administrator's Comments: County Administrator: Board Action Requested: Adopt the FY2005-2011 Capital Improvement Program with revisions as approved. Summary of Information: The County Charter requires that the Capital Improvement Program be adopted by May 1. Staff recommends that the Capital Improvement Program be adopted at this meeting. Following the work session, staff will incorporate any requested revisions into the adopted document. Preparer: RebeccaT. Dickson Attachments: ~-~ Yes NO itle: Director, Bud.qet and Mana.qement 000026 FY2005-2011 Capital Improvement Program - County Only Changes to be Incorporated into the Adopted CIP April 14~ 2004 Request Revision Mr. King Acceleration of Funding for Lowes Soccer Complex Accelerated $300,000 in County funds from FY2007 to FY2005 to allow initial construction of soccer fields, access road improvements and minimum parking. Mr. King Goyne Park/Ecoff Elementary Additional $50,000 in FY2005 for initial engineering work for ballfields; accelerate $100,000 from FY2007 to FY2006 to allow work to begin on new fields. Mr. Miller Cogbill Road Community Park Inclusion of $250,000 in anticipated state grant for access road in FY2005, as well as $120,000 in County funds in FY2005 for engineering work, small parking lot, and trail construction. Mrs. Humphrey Hensley Soccer Complex Restroom/Concession Inclusion of $60,000 in FY2005 for RR/Concession per request from MYSL. Inclusion of $70,000 in FY2006 for Field Lighting per request from MYSL. Mrs. Humphrey Deletion of Magnolia Green Community Park and Addition of Hornet Park Phase III Expansion Results in addition of $628,000 in FY2009 and $410,000 in FY2010 Mrs. Humphrey Spring Run Neighborhood Athletic Park Transferring $200,000 from 360 West Area Park project in current year (FY2004) to acclerate construction of practice fields at Spring Run Athletic Park; results in reduction of $200,000 in funding for Spring Run in FY2009; Replenish the 360 West Area Park with $200,000 in FY2010. Page 1 FY2005-2011 Capital Improvement Program - County Only Changes to be Incorporated into the Adopted CIP April 14, 2004 Request Revision Mrs. Humphrey Restrooms at Selected School Athletic Facilities Adding $50,000 in FY2006 for small restroom at Providence Middle School. Adding $50,000 in FY2006 for small restroom at Salem Church Middle School. Mr. Barber Mr. Barber Mid-lothian Coal Mines Park Acceleration of $70,000 to FY2006 to allow initial planning/engineering work for expanded parking, restrooms, etc. No change in overall cost of project. Robious Road Area Branch Library Assume land donation. Assume construction of 20,000 sq. ft. facility. Programming funded in FY2008, architectural/engineering in FY2010 and construction in FY2011. Total project cost is $10,535,000; Mr. Warren Improvements at New Clover Hill Middle School Site Add $100,000 in GO Debt (i.e., Bond Funds) in FY2007 to enhance school athletic facilities. Board-All Reduce Annual Allocation for the Diamond, Remove allocation of $500,000 in FY2006 through FY2011. Page 2 FY2005-2011 Capital Improvement Program - County Only Changes to be Incorporated into the Adopted CIP April 14, 2OO4 Request Revision County Administrator Ettrick-Matoaca Branch Library Revise Scope of Work for Ettrick-Matoaca Branch Library to include Renovation Only (no expansion). Revised project cost is reduced to $2,595,900 for this renovation work. (A total of $125,000 is proposed to be included in FY2011 for Feasibility Study fornew branch.) County Administrator New Courtrooms for Circuit Court/GD Courts Building (Feasibility Study) Includes two new courtrooms each for Circuit Court, General District Court. Intial cost for Feasibility/Programming Study - $350,000 in FY2009 County Administrator Upgrades to Interior Furnishings - Libraries Annual allocation of $50,000 for furniture, carpet upgrades systemwide County Administrator Park Improvements (Capital Equipment) Includes $100,000 in FY2005 and $100,000 in FY2009 Page 3 FY2005-2011 Capital Improvement Program - County Only Changes to be Incorporated into the Adopted CIP April 14, 20O4 Request Revision County Administrator Addition of Proposed FY2011 Projects Parks and Recreation: Fairgrounds Improvements (Restrooms) Horner Park Phase III Falling Creek Park - North Phase II Lowes Soccer Complex Phase IV Chester Kiwanis Park Expanded/New Gyms Cogbill Road Community Park Phase II Matoaca Park Expansion Phase III Countywide Park Improvements Annual Match for Henricus Historical Park Annual Match for Eppington Annual Match for Falling Creek Ironworks Park Libraries: Robious Road Area Branch Library (construction) 360 West Area Branch Library - Land Acquisition Library Technology Upgrades (LINC) Library Furniture Upgrades Feasibility Study for New Branch Library in Ettrick-Matoaca area Public Safehf: Land Acquisition for Phillips Fire & Rescue Station Land Acquisition for North Woodlake Fire & Rescue Station Administration of Justice: New Courtrooms for Circuit/GD Court Building (Architectural/Engineering) Page 4 0000i0 0000~0 ~00 ~ oo o o o $~_ o o' ~ 0 0 00 0 0 ~'~ 0 0 ~' 0 ~0 ~0 0 CW O~ O~~ CO 0 0 0 ~' O~ O0 000 ~~ O0 000 O0 0~0 ~ - O0 0~ ~0 0~ ~ - 00000000000000000 000000000000000008 000000000000000000 000000000000000000 oo oo 00 00 0 oo ~- 0000 0000 0000 0~0~ 0 0 0 000 000 GO0 000' 000 00 00 00 00 00 ~00 0 0 0 000 000 000 0'00 000 O~OUO I-- ~ 0 0 0 0 0 0 0 0 0 00 00 00 00 00 0 0 0 0 0 0000 0000 0000 ~oo~ 0000 00~ 000 000 qo~o 000 000 0000 0 0 0000 0 0 qqqq o o 0000 0 0 0000 0 0 0 0 0 0 0 0 0 0 0 0 cO cO 0 ~,~ 0 0 0 0 0 0 0 I-- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~ Date: Subiect: April 14, 2004 Item Number: 8.A.4. Consideration of the Revocation of a Resolution Amending the Moral Obligation Agreement Among Chesterfield, Henrico, Richmond and the Richmond Metropolitan Authority (RMA) to Renovate and Upgrade the Diamond County Administrator's Comments: County Administrator: Board Action Requested: Consider revoking the resolution amending the Moral Obligation Agreement among Chesterfield, Henrico, Richmond and the Richmond Metropolitan Authority to renovate and upgrade the Diamond. Summary of Information: On September 17, 2003, the Board adopted a resolution authorizing the County Administrator to execute an amended moral obligation agreement between Chesterfield, Henrico, Richmond and the RMA in order to finance a new renovation project for The Diamond. The Agreement is a non-binding, moral obligation to support financially a renovation project with an estimated cost of $18.5 million. The estimated annual payment from Chesterfield County would be $500,000 a year until approximately 2015. As of the date of the Board meeting, the RMA has not executed a new long-term lease with the Atlanta Braves. Given the uncertainty of future plans for the stadium, several Board members have requested that the Board consider this resolution that revokes the previously-adopted resolution amending the moral obligation agreement. These Board members have commented, however, that this does not Preparer: Attachments: Steven L. Micas Title: County Attorney 0423: 64274.2 (62707.1) Yes [~ No $?00027 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 imply that Chesterfield will or will not support a renovation or a new stadium in the future. The County's bond attorney has reviewed the concept of revoking the prior resolution and sees no effect on the County's bond rating since the agreement has not been executed by the County. 0423: 64274.2 O0OOZS THIS AGREEMENT ("Agreement"), made this__th day of August, 2003, by and among the City of Richmond ("Richmond"), the County of Henrico ("Henrico"), the County of Chesterfield ("Chesterfield") (Richmond, Henrico and Chesterfield, being political subdivisions of the Commonwealth of Virginia and being hereinafter sometimes referred to collectively as the "Localities" or individually as "Locality") and the Richmond Metropolitan Authority, a political subdivision of the Commonwealth of Virginia ("RMA"). WITNESSETH: WHEREAS, RMA was created as a political subdivision and public body corporate of the Commonwealth of Virginia by Chapter 178, Acts of Assembly, Session of 1966 (as amended from time to time, the "Act") for the public purpose of carrying out various projects in the metropolitan Richmond area which will contribute to the economy and welfare of the Commonwealth and the Localities; and WHEREAS, the General Assembly of the Commonwealth of Virginia amended the Act by Chapter 597 of the Acts of Assembly, Session of 1984, to authorize RMA, with the approval of the Council of Richmond and the Boards of Supervisors of Henrico and Chesterfield, respectively, to acquire land, construct and own a stadium of sufficient seating capacity and quality for the playing of baseball at the level immediately below major league baseball and to lease such land, stadium and attendant facilities under such terms and conditions as RMA may prescribe; and WHEREAS, by resolutions duly adopted by the Council of Richmond and the Boards of Supervisors of Henrico and Chesterfield, respectively, RMA was requested to finance the construction and assume responsibility for the maintenance and operation of a stadium ("The Diamond") at 3001 North Boulevard in the City of Richmond, Virginia; and 000029 WHEREAS, The Diamond is a public facility which benefits the entire metropolitan Richmond community and materially enhances the economy of that region and the welfare of its residents; and WHEREAS, RMA proposes to improve, renovate and upgrade The Diamond (the "Renovation Project"); and WHEREAS, RMA proposes to finance the Renovation Project from the proceeds of its notes or bonds (the "Stadium Renovation Obligations"), to be issued from time to time in one or more series, in an aggregate amount not now expected to exceed $18.5 million of project costs, plus amounts for required reserves and financing costs; and WHEREAS, RMA expects that the revenues to be derived by RMA from the operation of The Diamond and its related facilities will be insufficient to pay all of The Diamond's operating and maintenance costs or debt service on the Stadium Renovation Obligations when due and will therefore require the non-binding, but moral obligation of the Localities to assist in paying the operating and maintenance costs and debt service on the Stadium Renovation Obligations; and WHEREAS, each Locality is authorized and empowered under the provisions of the Act, among other things, to provide funds to assist RMA in paying the cost of any RMA facilities or undertakings or the operations and maintenance thereof and to enter into and perform, from time to time, contracts and agreements with RMA to aid RMA in paying the principal of and interest on its revenue bonds if, when and as the revenues and receipts of RMA may be insufficient to pay such principal and interest when due; and WHEREAS, the Localities have heretofore provided, by Agreement dated August 31, 1984 (as amended by Agreement dated July 6, 1994 in connection with the issuance of certain refunding obligations, the "1984 Moral Obligation Agreement"), and by Agreement dated April 29, 1997, as 000030 -2- amended by Agreement dated September 26, 1998, their non-binding, but moral obligation to assist RMA in connection with the funding and refunding of the The Diamond's construction and operation; and WHERAS, RMA contemplates that, prior to the effective date hereof, the Atlanta Braves organization will enter into an agreement with RMA for the use of The Diamond, such agreement commencing January 1, 2005 upon expiration of the current agreement; and WHEREAS, the Localities now each desire to continue and extend their non-binding, but moral obligation to assist RMA, on the terms and conditions hereinafter set forth, with respect to RMA's obligations to pay when due amounts required to be paid with respect to the Stadium Renovation Obligations; NOW, TItEREFORE, for and in consideration of the foregoing premises and the mutual benefits to be derived therefrom and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows: 1. The Localities approve RMA's construction and financing of the Renovation Project, upon such terms as RMA may prescribe from time to time, subject to the provisions of all applicable local codes. 2. The 1984 Moral Obligation Agreement is hereby amended to the effect that references in the 1984 Moral Obligation Agreement to "Stadium Bonds" shall be deemed to include the Stadium Renovation Obligations to finance the Renovation Project and references in the 1984 Moral Obligation Agreement to "Stadium Bonds Debt Service" shall be deemed to include the total principal and interest due on the Stadium Renovation Obligations for the applicable period. 3. This Agreement shall become effective upon the execution hereof by each party hereto and is expressly conditioned upon the execution of an agreement between RMA and the -3- 00003 Atlanta Braves organization for the use of The Diamond, such agreement to be in form and substance satisfactory to RMA. 4. Except as expressly modified by this Agreement, all of the terms and provisions of the 1984 Moral Obligation are hereby ratified and confirmed and shall remain in full force and effect. 5. In the event of a conflict between the terms, conditions and provisions of this Agreement and the 1984 Moral Obligation Agreement, the terms of this Agreement shall prevail. 6. Terms used in this Agreement and not defined herein shall have the meaning given them in the 1984 Moral Obligation Agreement. 7. This Agreement may be executed in counterparts, each of which shall constitute an original, but all of which, when taken together, shall constitute but one and the same document. IN WITNESS WHEREOF, Richmond has caused its name to be subscribed hereunto by its City Manager and its seal to be hereto affixed and attested by its City Clerk, they being duly authorized so to do by Ordinance # adopted by the Council of Richmond on the __ day of September, 2003; Henrico has caused its name to be subscribed hereunto by its County Manager and its seal to be hereto affixed and attested by its Clerk of the Board of Supervisors, they being duly authorized so to do by Agenda Item # - 03, adopted by the Board of Supervisors of Henrico on the __ day of July, 2003; Chesterfield has caused its name to be subscribed hereunto by its County Administrator and its seal to be hereto affixed and attested by its Deputy Clerk of the Board of Supervisors, they being duly authorized so to do by Resolution adopted by the Board of Supervisors of Chesterfield on the __ day of September, 2003; and RMA has caused its name to be subscribed by its General Manager and its seal to be -4- 000032 affixed and attested by its Secretary, they being duly authorized so to do by the Board of Directors of RMA by resolution adopted on the __ day of ., 2003. ATTEST: CITY OF RICHMOND [SEAL] By: By: ATTEST: [SEAL] City Manager COUNTY OF ItENRICO By: By: County Manager ATTEST: [SEAL] COUNTY OF CHESTERFIELD By: By: County Administrator ATTEST: [SEAL] RICHMOND METROPOLITAN AUTHORITY By: By: General Manager #62707.1 -5- 000033 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 14, 2004 Item Number: 8.A.5. Subiect: Adoption of the FY2005 Community Development Block Grant and HOME Annual Plan County Administrator's Comments: County Administrator: Board Action Requested: Adopt the FY2005 Community Development Block Grant and HOME Annual Plan. Summary of Information: The FY2005 Proposed Community Development Block Grant and HOME Annual Plan totals $2,446,300 which is comprised of $1,490,700 in new Block Grant allotments and $604,500 in new HOME allotments, as well as $141,100 in Reprogrammed HOME funds and $210,000 in Reprogrammed CDBG funds. The County's Community Development Block Grant and HOME Annual Plan for FY2005 is required to be submitted to the U.S. Department of Housing and Urban Development by May 15, 2004. The submission must follow a required public hearing by the Board of Supervisor's, which was held on March 24, 2004. A Review Committee has made its recommendation to the County Administrator regarding the FY2005 CDBG and HOME funding. Following the work session, staff will incorporate requested revisions into the adopted plan. Preparer: RebeccaT. Dickson Attachments: ~ Yes Title: Director, Budget and Manaqement No # 000034 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 14, 2004 Item Number: 8.A.6. Subiect: Adoption of the FY2005-FY2006 Biennial Financial Plan County Administrator's Comments: County Administrator: Board Action Requested: Adopt the FY2005-FY2006 Biennial Financial Plan with revisions as approved. Summary of Information: The County Charter requires that the Budget be adopted by May 1. recommends that the Budget be adopted at this meeting. Following the work session, staff will incorporate requested revisions into the adopted document. Staff Preparer: RebeccaT. Dickson Attachments: ~ Yes Title: Director, Bud,qet and Mana,qement No 000035 CHESTERFIELD COUNTY DEPARTMENT OF GENERAL SERVICES WASTE AND RESOURCE RECOVERY DIVISION LITTER COLLECTION PROGRAM PROPOSAL PROGRAM PURPOSE: This program is a partnership arrangement between government agencies, at both the state and local level, and the private sector. The purpose is to enhance and improve upon current litter collection programs in order to reduce the increasingly problematic litter issues around the county. There are three components to the program: operations, education and enforcement. The participating agencies and businesses, and the role they are taking, as follows: Chesterfield County: Adding staff for a litter collection program that will be a year round program systematically addressing litter at know locations on a two-week or so rotating basis. Further, the Sheriff: s Department will be adding another inmate crew to assist in the expansion of litter collection areas. A part-time professional position will be added to the county to work with VDOT in assuring their Adopt-A-Highway participants are collecting litter in a timely manner; work with the Virginia Extension Service to ensure educational materials get into our school system, and work with local businesses to solicit their participation through litter collection in the vicinity of their facilities; or helping to sponsor our regular or special collection programs. The county will also work with the County Police Department and the courts system to improve and increase the enforcement of litter violations. Further, our Public Affairs Office will assist in a media campaign to spread the good news of this program and hopefillly increase volunteer participation. Virginia Department of Transportation: VDOT will fund '/2, tip to $20,000, of the operations costs of the litter collection program. Will work with tis on signage, safety equipment or other isstles as needed to keep our program efficient and effective. Will work with our part-time professional in providing intbrmation and assistance on the Adopt-A-Highway program as we try to increase the effectiveness of this program. Virginia Extension Service: Will provide the annual allocation of litter assistance funding from the state budget to offset the costs of our program. Will provide educational material as available to our program for use in our school system. Will provide other expertise as available to assist our eflbrts. Shoosmith Brothers: Will provide a pick-up truck fbr SheriWs Department use in the expanded inmate collection program. Will also work with us on providing some tkee disposal of collected litter to reduce program costs. BFI: Will provide flee disposal through a dumpster service to be sited on our property in a convenient location to be determined. This dumpster will be secured and only used for litter collected by our threes. Civic Groups and Neighborhood Groups: We will work with all such groups in attempting to enlist their participation in making Chesterfield a model community in litter control. BUDGET: Revenue Outside Sources: VDOT Donations Litter Grant $20,000 35,600 Already in Fund 23 Litter Grant Center 32,949 Already in Fund 23 Litter Grant Center $88,549 General Fund $30,951 Center 4CC (after reducing by $100,000 to offset revenue loss of vac and leaving $43,749 in center tbr bagged leaf pickup expenses Total Revenue Available for FY05 $119,500 2 permanent part-time employees Permanent part-time Litter Program Coordinator FICA Total Salaries/Benefits Truck for Sheriff's Crew Addition Truck tbr pickup with enclosed bed liner Operating costs (fleet permanent lease, fuel, etc) Other operating costs (postage, Printing, supplies, etc.) Total Estimated Litter Program Cost FY05 Expenditures $33,400 13,000 2,900 $41,100 0 50,000 (Funded by Shoosmith Brothers) FY05 cost only 10,000 Cost for 2 vehicles 10,000 $119,500 COLLECTION ROUTES: We are working with the county GIS department to provide comprehensive maps of the proposed collection areas. Attached is the initial version of these areas, but this list has some expansion capacity built in tbr areas not yet identified as needed locations. Further, as these areas are repeatedly cleaned, and people become more conscious of the program and litter is reduced, we should be able to add yet more areas to the program. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Date: 2004 Item Number: 8.A.7. Subiect: Adoption of Resolutions Appropriating Funds for Fiscal Year 2005 and Approving Funds for Fiscal Year 2006 County Administrator's Comments: ~.~ County Administrator: Board Action Requested: Adopt the attached Appropriations Resolution for FY2005 and approve the attached Appropriations Resolution for FY2006 for fiscal planning purposes. Summary of Information: The County Charter requires passage of an appropriations resolution to authorize the expenditure of funds for fiscal year 2004-2005. For the first time, the Board is also being requested to approve, for fiscal planning purposes, a second year of the spending plan for fiscal year 2005-2006 as outlined in the attached resolution. Public hearings will be required next March 2005, prior to the actual appropriation of funds for the second year, 2005-2006. Amendments to the spending plan will be incorporated next year, prior to adoption. The attached appropriations resolutions detail the allocation of funds consistent with the proposed biennial plan. Changes approved by the Board at the work session will be incorporated in the resolutions. The resolution for FY2005 will appropriate funds, the resolution for FY2006 will only approve funds. The final appropriation authority for FY2006 will be upon adoption next April 2005. Preparer: RebeccaT. Dickson Attachments: Yes ~-] No Title: Director, Bud.qet and Mana.qement 0003~3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetinq Datg: April 14~ 2qq4 Summary of Information (continued): As in FY2004, the resolution will withhold $4.5 million of local funding for schools from the appropriation. The County Administrator will be authorized to transfer $1.5 million to the School Fund at three specified times during the fiscal year contingent upon funds availability, thereby increasing the appropriation for schools to the total approved amount. This policy allows for the flexibility to adjust the School appropriation in the event of unanticipated circumstances. 000037 APPROPRIATIONS RESOLUTION A RESOLUTION TO APPROPRIATE DESIGNATED FUNDS AND ACCOUNTS FROM DESIGNATED ESTIMATED REVENUES FOR FY2005 FOR THE OPERATING BUDGET AND THE CAPITAL IMPROVEMENTS PROGRAM FOR THE COUNTY OF CHESTERFIELD, VIRGINIA BE IT HEREBY RESOLVED by the Board of Supervisors of the County of Chesterfield: That for the fiscal year beginning on the first day of July 2004, and ending on the thirtieth day of June 2005, the following sections shall be adopted: Sec. 1 The following designated funds and accounts shall be appropriated from the designated estimated revenues to operate and to provide a capital improvements program for the county. It is the intent of the Board of Supervisors that general property taxes levied on January 1, 2004 and due December 5, 2004 be appropriated for FY2005. General Fund Estimated Revenue: From Local Sources: General Property Taxes Other Local Taxes Licenses, Permits, Fees Fines, Forfeitures and Uses of Money & Property Service Charges Miscellaneous and Recovered Costs FY05 Adopted $269,091,800 81,206,800 9,261,200 3,077,900 24,971,100 8,251,200 From Other Agencies: State and Federal $115,285,400 Other Financing Sources: Reserves Transfer from General Fund Transfer from County Capital Projects Transfer from Water Operating Fund Anticipated Fund Balance 7/1/04 Total Revenues $10,539,700 66,100 184,000 1,214,500 38,472,600 $561,622,300 Appropriations: General Government Administration of Justice Public Safety Public Works Health and Welfare Parks, Rec., Cultural Community Development Debt Service Operating Transfers Reserves Ending Fund Balance, 6/30/2004* Total General Fund: $35,007,100 6,264,500 110,379,100 15,062,200 46,177,900 17,478,200 11,952,900 14,976,900 263,216,000 1,884,900 39,222,600 $561,622,300 *This includes encumbrances carried forward in all funds not to exceed $10 million. (See "Section 5") 000038 APPROPRIATIONS RESOLUTION Comprehensive Services Fund Estimated Revenue: Reimbursement, Colonial Heights State Aid, Comprehensive Services State, Miscellaneous Transfer from Social Services Transfer from Schools Transfer from General Fund Total Revenue Appropriations: Operating Expenses Total Appropriations School Operating Fund Estimated Revenue: Local Sources State Federal Transfer from School CIP Use of Reserve Transfer from School Operating Transfer from School Food Service Transfer from General Fund: State Sales Tax Local Taxes Prior Year Revenue Grounds Maintenance Total General Fund Beginning Balance Total Revenues, Transfers & Reserves Appropriations: Instruction Administration / Attendance & Health Pupil Transportation Operations & Maintenance Debt Service Food Service Grounds Maintenance Total Appropriations School Capital Proiects Fund Estimated Revenue: Bond Proceeds Interest Earnings Proffered Funds Use of reserve Total Revenue School Capital Projects Fund Appropriations: Transfer to School Operating Fund School Projects Total Appropriations School Capital Projects Fund $200,600 4,676,400 120,000 445,200 1,038,300 1,483,500 $7,964,000 $7,964,000 $7,964,000 $14,816,500 171,204,000 21,444,500 275,000 434,000 604,400 575,000 37,467,400 196,367,900 456,700 1,578,100 $235,870,100 1,000,000 $446,223,500 $312,788,541 16,401,805 17,643,321 45,392,933 38,066,800 14,352,000 1,578,100 $446,223,500 $11,906,400 275,000 2,604,800 $14,786,200 $275,000 14,511,200 $14,786,200 0G0039 APPROPRIATIONS RESOLUTION County Grants Fund: Estimated Revenue: From Other Govermnents From the General Fund Total Revenue Appropriations: Commonwealth Attorney - Drug Court Community Corrections Services Domestic Violence Resource Center Options Pretrial Post Trial Targeted Capacity Expansion Grant Community Development Block Grant Community Services Board Part C Grant Domestic Violence Prosecutor Domestic Violence Victim Advocate (V-STOP) Families First Federal Day Care Grant Litter Grant Police - Domestic Violence Coordinator Police - School Resource Officers Project Exile Grant (CommonWealth's Attomey) USDA Juvenile Detention Grant Victim/Witness Assistance VJCCCA Total Appropriations County CIP Fund $6,941,900 1,481,800 $8,423,700 $603,200 79,300 63,200 396,600 1,571,200 299,200 2,446,300 433,000 82,800 38,400 373,700 30,000 26,000 46,600 44,900 121,900 40,000 384,500 1,342,900 $8,423,700 Estimated Revenue: Lease/Purchase Proceeds Interest Earnings General Obligation Bonds Transfer from General Fund Transfer from Utilities Transfer from Cash Proffers State Grants/Reimbursements Total Revenue Appropriations: County Capital Projects Transfer to the General Fund Total County CIP Funds County Maintenance Projects Fund Estimated Revenue: Transfer from General fund Total Revenue Appropriations: County Maintenance Projects Total County Maintenance Projects $6,495,800 0 5,733,000 10,283,400 70,000 437,400 250,000 $23,269,600 $23,269,600 $23,269,600 $2,050,000 $2,050,000 $2,050,000 $2,050,000 000040 APPROPRIATIONS RESOLUTION Cash Proffer Fund Estimated Revenue: Cash Proffers Total Revenues Appropriations: Reimbursement Transfer to County Capital Projects Fund Total Appropriations Vehicle and Communications Maintenance Estimated Revenue: Fleet Management Charges Radio Shop Charges Total Revenue Appropriations: Fleet Management Charges Radio Shop Charges Total Appropriations Construction Management Fund Estimated Revenue: Reimbursement for Services Total Revenue Appropriations: Construction Management Operations Total Appropriations Risk Management Fund Estimated Revenue: Appropriations: Airport Fund Estimated Revenue: Appropriations: Operating Revenues Interest Earnings Beginning Retained Earnings Total Revenue Risk Management Operations Ending Retained Earnings Total Appropriations Operating Revenue Total Revenue Airport Operations Total Appropriations $607,400 $607,400 $170,000 437,400 $607,400 $9,995,300 1,657,300 $11,652,600 $9,995,300 1,657,300 $11,652,600 $529,500 $529,500 $529,500 $529,500 $5,035,200 0 400,000 $5,435,200 $5,073,000 362,200 $5,435,200 $616,200 $616,200 $616,200 $616,200 000041 APPROPRIATIONS RESOLUTION Utilities Fund Estimated Revenue: Service Charges Capital Cost Recovery Charges Hydrant/Fire Protection Transfer from General Fund Used from Water/Wastewater Improvement Replacement Fund Other Revenue Anticipated Future Revenue Total Revenue Appropriations: Operations Debt Service Transfer to County Capital Projects Transfer to Capital Projects Payment in Lieu of Taxes Transfer to Water Improvement Replacement Fund Total Appropriations Utilities Capital Proiect Funds Estimated Revenue: Transfer from Water/Wastewater Operating Fund Anticipated Future Revenues Total Revenue Appropriations: Capital Projects Total Appropriations $44,461,000 11,551,000 1,214,500 7,779,100 17,947,600 $82,953,200 $37,957,300 7,891,400 70,000 35,820,000 1,214,500 $82,953,200 $17,872,400 17,947,600 $35,820,000 $35,820,000 $35,820,000 Sec. 2 Sec. 3 Sec. 4 Sec. 5 Appropriations in addition to those contained in the general appropriation resolution may be made by the Board only if there is available in the fund an unencumbered and unappropriated sum sufficient to meet such appropriations. The County Administrator may, as provided herein, except as set forth in Sections 7, 12, 13, 15, 16, 17 and 19, authorize the transfer of any unencumbered balance or portion thereof from one classification of expenditure to another within the same department or appropriation category. The County Administrator may transfer up to $20,000 from the unencumbered appropriated balance of one appropriation category to another appropriation category. No more than one transfer may be made for the same item causing the need for a transfer, unless the total amount to be transferred for the item does not exceed $20,000. The County Administrator may increase appropriations for the following non-budgeted revenue items that may occur during the fiscal year: a) Insurance recoveries received for damage to any county property, including vehicles, for which county funds have been expended to make repairs. b) Refunds or reimbursements made to the county for which the county has expended funds directly related to that refund or reimbursement. c) Revenue not to exceed $20,000. All outstanding encumbrances, both operating and capital, in all county funds up to $10 million, at June 30, 2004 shall be an amendment to the adopted budget and shall be reappropriated to the 2004-2005 fiscal year to the same department and account for which they were encumbered in the previous year. At the close of the fiscal year, all unencumbered appropriations lapse for budget items other than: capital projects; general fund transfers for capital projects and grants; District Improvement Funds; construction reserve for capital projects; reserves; refunds for off- APPROPRIATIONS RESOLUTION Sec. 6 Sec. 7 Sec. 8 Sec. 9 site and oversized water and wastewater facilities; grants, including federal and state, other revenue, and program income; cash proffers, Economic Development incentive funds, actual transient occupancy tax revenues received and budgeted expenditures in connection with the Richmond Convention Center; Public Safety Career Development Reserve; donations restricted to specific purposes, including donations made by citizens and citizen groups in support of county programs; and all monies reserved for the county and school reserves for future capital projects. Appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriations until the completion of the project or until the Board of Supervisors, by appropriate ordinance or resolution, changes or eliminates the appropriation. The County Administrator may approve necessary accounting transfers between funds to enable the capital projects to be accounted for correctly. Upon completion of a capital project, staff is authorized to close out the project and transfer any remaining balances to the funding source. This section applies to all existing appropriations for capital projects at June 30, 2004 and appropriations in the 2004-2005 budget. The County Administrator may approve construction contract change orders up to an increase of $49,999 and approve all change orders for reductions to contracts. The Board of Supervisors must approve all change orders of $50,000 or more or when the aggregate of all changes to a contract exceeds 10% of the original contract amount (or 20% if the contract is for less than $500,000). The County Administrator may authorize the transfer of Utilities capital projects funds that are 20% or up to $100,000 of the original project cost, whichever is less, from any Utilities capital project to any other Utilities capital project. Should the actual contract price for a project be less than the appropriation, the County Administrator may approve transfer of excess funds to the funding source upon completion of the project. The approval by the Board of Supervisors to request and accept any grant of funds to the county constitutes the appropriation of both the revenue to be received from the grant and the county's expenditure required by the terms of the grant, if any. The appropriation of grant funds will not lapse at the end of the fiscal year, but shall remain appropriated until completion of the grant or until the Board of Supervisors changes or eliminates the appropriation. The County Administrator may reduce any grant appropriation to the level approved by the granting agency during the fiscal year. The County Administrator may approve necessary accounting transfers between funds to enable the grant to be accounted for correctly. All transfers to grant funds from operating funds are automatically carried over and reappropriated, unless the grant is completed and is to be closed out at June 30. Upon completion of a grant project, County Administrator is authorized to close the grant and transfer back to the funding source any remaining balances. The County Administrator is authorized to reprogram Community Development Block Grant funds by closing program cost centers and transferring funding to newly approved programs based on adoption by the Board of Supervisors. This applies to appropriations for grants outstanding at June 30, 2004 and appropriations in the 2004- 2005 budget. The County Administrator may reduce revenue and expenditure appropriations related to programs funded all or in part by the Commonwealth of Virginia and/or the federal government to the level approved by the responsible state or federal agency. The County Administrator may adjust items among appropriation categories in order to address state/federal reductions. Sec. 10 Sec. 11 Sec. 12 Sec. 13 Sec. 14 The Director of Accounting is authorized to make transfers to various funds for which there are transfers budgeted. The Director shall transfer funds only as needed up to amounts budgeted, or in accordance with any existing bond resolutions that specify the manner in which transfers are to be made. The Treasurer may advance monies to and from the various funds of the dounty to allow maximum cash flow efficiency. The advances must not violate county bond covenants or other legal restrictiOns that would prohibit such an advance. In addition, the Treasurer may advance cash in support of employee benefit aCcounts. The County Administrator is authorized to make expenditures from Trust & Agency Funds for the specified reasons for which the funds were established. In no case shall the expenditure exceed the available balance in the fund. The County Administrator is authorized to transfer among appropriation categories and/or appropriate funds in excess of $20,000 for supplemental retirement, Worker's Compensation, healthcare for retirees, costs related to other compensation issues, and/or any amount of Insurance Reserve funds consistent with the county's Risk Management program to departments, as needed. The portion of the reserve for capital projects related to the school budget will be designated for school projects in the 00004;3 APPROPRIATIONS RESOLUTION Sec. 15 Sec. 16 Sec. 17 Sec. 18 Sec. 19 Sec. 20 Sec. 21 general fund. The County Administrator may appropriate revenues and increase expenditures in excess of $20,000 for funds received by the county from asset forfeitures for operating expenditures directly related to drug enforcement. This applies to funds currently on-hand at June 30, 2004, and all funds received in the 2004-2005 budget year. The outstanding balance of these funds at June 30, 2004 or June 30, 2005 shall not lapse but be carried forward into the next fiscal year. The County Administrator may increase the general fund appropriation in the School Operating Fund, contingent upon availability of funds and taking into consideration any other expenditures which may have occurred, based on the following schedule: a) Increase general fund transfer/appropriation on December 15 by $1,500,000. b) Increase general fund transfer/appropriation on February 15 by $1,500,000. c) Increase general fund transfer/appropriation on April 15 by $1,500,000. The County Administrator is authorized to reallocate funding sources for capital projects, arbitrage rebates/penalties, and debt service payments and to appropriate bond interest earnings to minimize arbitrage rebates/penalties. This authority would include the appropriation of transfers among funds to accomplish such reallocations. Budgets for specific capital projects will not be increased beyond the level authorized by Sections 3 and 4. This applies to funds currently on-hand in FY2004, and all funds received in the 2004-2005 budget year. Salaries for Planning Commissioners will be increased equivalent to the increase given to all county employees. Effective upon adoption of this resolution, the County Administrator is authorized to approve transfers among funds and capital projects as long as total net appropriation is not increased. Beginning with the FY97 budget and effective upon adoption of this resolution, the Utilities Department rate stabilization reserve shall be created and maintained as per guidelines outlined below: a) The minimum annual contribution to the reserve will be 50% of the previous year's depreciation on fixed assets. b) The annual contribution to the reserve will continue until 100% of accumulated depreciation on the fixed assets is funded. If at the beginning of a fiscal year a reserve balance exceeds 100% of accumulated depreciation, a reduction in the annual contribution may be considered. c) Funds cannot be used from the rate stabilization reserve if the balance falls below 25% of that utility's fixed asset accumulated depreciation. d) The declaration of a financial emergency by the Director of Utilities and a corresponding four-fifths vote by the Board of Supervisors at a publicly advertised meeting declaring the existence of such an emergency is required to suspend Sec. 20 a, Sec. 20 b, and Sec. 20 c. Upon adoption of this resolution, the School Board and/or the School Superintendent may make expenditure changes within the school appropriations as follows: a) Transfers of $20,000 or less are subject to the approval of the Superintendent. b) Transfers of $20,001 to $499,999 require the approval of the Superintendent and the School Board. c) Transfers of $500,000 or more require the approval of the Superintendent, the School Board, and the Board of Supervisors. The School Board and/or the School Superintendent shall prepare a budget status report reflecting changes to the approved school budget between appropriation categories, as amended, and the report shall be presented to the County Administrator quarterly. 000044 APPROPRIATIONS RESOLUTION Sec. 22 Sec. 23 The County Administrator is authorized to reclassify budgeted revenues, as appropriate, to reflect implementation of the state's Personal Property Tax Relief Act. This applies to funds currently on-hand in FY2004, and all funds received in the 2004-2005 budget year. The County Administrator is authorized to reduce the current year departmental budget appropriation by the same dollar amount of the prior year overspending inclusive of encumbrances carried forward. 000045 TENTATIVE APPROPRIATIONS RESOLUTION FY2006 Second Year Spending Plan A RESOLUTION TO APPROVE DESIGNATED FUNDS AND ACCOUNTS FROM DESIGNATED ESTIMATED REVENUES FOR FY2006 FOR FISCAL PLANNING PURPOSES FOR THE OPERATING BUDGET AND THE CAPITAL IMPROVEMENTS PROGRAM FOR THE COUNTY OF CHESTERFIELD, VIRGINIA BE IT HEREBY RESOLVED by the Board of Supervisors of the County of Chesterfield: That for the fiscal year beginning on the first day of July 2005, and ending on the thirtieth day of June 2006, the following sections shall be approved for fiscal planning purposes. Public hearings will be required prior to the actual appropriation of funds for FY2006. Sec. 1 The following designated funds and accounts shall be appropriated from the designated estimated revenues to operate and to provide a capital improvements program for the county. It is the intent of the Board of Supervisors that general property taxes levied on January 1, 2005 and due December 5, 2005 be appropriated for FY2006. General Fund Estimated Revenue: From Local Sources: General Property Taxes Other Local Taxes Licenses, Permits, Fees Fines, Forfeitures and Uses of Money & Property Service Charges Miscellaneous and Recovered Costs FY06 Approved $288,465,700 83,629,600 9,363,600 3,827,300 25,943,500 8,261,700 From Other Agencies: State and Federal $118,842,000 Other Financing Sources: Reserves Transfer from General Fund Transfer from County Capital Projects Transfer from Water Operating Fund Anticipated Fund Balance 7/1/04 Total Revenues $5,156,800 126,200 225,000 1,214,500 39,222,600 $584,278,500 Appropriations: General Government Administration of Justice Public Safety Public Works Health and Welfare Parks, Rec., Cultural Community Development Debt Service Operating Transfers Reserves Ending Fund Balance, 6/30/2004* Total General Fund: $35,329,500 6,336,600 112,878,300 15,221,700 46,663,400 17,604,000 12,155,800 16,597,900 277,319,500 3,735,100 40,436,700 $584,278,500 *This includes encumbrances carried forward in all funds not to exceed $10 million. (See "Section 5") 000046 TENTATIVE APPROPRIATIONS RESOLUTION FY2006 Second Year Spending Plan Comprehensive Services Fund Estimated Revenue: Reimbursement, Colonial Heights State Aid, Comprehensive Services State, Miscellaneous Transfer from Social Services Transfer from Schools Transfer from General Fund Total Revenue Appropriations: Operating Expenses Total Appropriations School Operating Fund Estimated Revenue: Local Sources State Federal Transfer from School CIP Use of Reserve Transfer from School Operating Transfer from School Food Service Transfer from General Fund: State Sales Tax Local Taxes Prior Year Revenue Grounds Maintenance Total General Fund Beginning Balance Total Revenues, Transfers & Reserves Appropriations: Instruction Administration / Attendance & Health Pupil Transportation Operations & Maintenance Debt Service Food Service Grounds Maintenance Total Appropriations School Capital Projects Fund Estimated Revenue: Bond Proceeds Interest Earnings Proffered Funds Use of reserve Total Revenue School Capital Projects Fund Appropriations: Transfer to School Operating Fund School Projects Total Appropriations School Capital Projects Fund $200,600 5,345,900 120,000 445,200 1,187,200 1,759,600 $9,058,500 $9,058,500 $9,058,500 $14,816,500 174,473,200 21,444,500 0 529,000 604,400 575,000 39,247,300 214,208,400 0 1,586,200 $255,041,900 1,000,000 $468,484,500 $329,350,137 16,540,364 18,720,769 46,714,830 41,220,200 14,352,000 1,586,200 $468,484,500 $50,390,000 0 3,125,800 8,025,100 $61,540,900 $0 61,540,900 $61,540,900 000047 County Grants Fund: Estimated Revenue: Appropriations: County CIP Fund TENTATIVE APPROPRIATIONS RESOLUTION FY2006 Second Year Spending Plan From Other Governments From the General Fund Total Revenue Commonwealth Attorney - Drug Court Community Corrections Services Domestic Violence Resource Center Options Pretrial Post Trial Targeted Capacity Expansion Grant Community Development Block Grant Community Services Board Part C Grant Domestic Violence Prosecutor Domestic Violence Victim Advocate (V-STOP) Families First Federal Day Care Grant Litter Grant Police - Domestic Violence Coordinator Police - School Resource Officers Project Exile Grant (Commonwealth's Attorney) USDA Juvenile Detention Grant Victim/Witness Assistance VJCCCA Total Appropriations $5,829,400 1,500,200 $7,329,600 $278,000 80,600 63,500 397,700 1,576,500 0 2,006,500 433,000 83,100 38,400 373,700 30,000 26,000 46,600 0 123,300 40,000 387,000 1,345,700 $7,329,600 Estimated Revenue: Lease/Purchase Proceeds Interest Earnings General Obligation Bonds Transfer from General Fund Transfer from Utilities Transfer from Cash Proffers State Grants/Reimbursements Total Revenue Appropriations: County Capital Projects Transfer to the General Fund Total County CIP Funds County Maintenance Proiects Fund Estimated Revenue: Transfer from General fund Total Revenue Appropriations: County Maintenance Projects Total County Maintenance Projects $428,000 0 4,958,500 9,340,200 0 1,124,000 425,000 $16,275,700 $16,275,700 $16,275,700 $1,750,000 $1,750,000 $1,750,000 $1,750,000 OOOO48 TENTATIVE APPROPRIATIONS RESOLUTION FY2006 Second Year Spending Plan Cash Proffer Fund Estimated Revenue: Cash Proffers Total Revenues Appropriations: Reimbursement Transfer to County Capital Projects Fund Total Appropriations Vehicle and Communications Maintenance Estimated Revenue: Fleet Management Charges Radio Shop Charges Total Revenue Appropriations: Fleet Management Charges Radio Shop Charges Total Appropriations Construction Management Fund Estimated Revenue: Reimbursement for Services Total Revenue Appropriations: Construction Management Operations Total Appropriations Risk Management Fund Estimated Revenue: Operating Revenues Interest Earnings Beginning Retained Earnings Total Revenue Appropriations: Risk Management Operations Ending Retained Earnings Total Appropriations Airport Fund Estimated Revenue: Operating Revenue Total Revenue Appropriations: Airport Operations Total Appropriations $1,299,000 $1,299,000 $175,000 1,124,000 $1,299,000 $10,042,500 1,822,300 $11,864,800 $10,042,500 1,822,300 $11,864,800 $561,900 $561,900 $561,900 $561,900 $5,463,600 0 362,200 $5,825,800 $5,463,600 362,200 $5,825,800 $650,400 $650,400 $650,400 $650,400 000049 TENTATIVE APPROPRIATIONS RESOLUTION FY2006 Second Year Spending Plan Utilities Fund Estimated Revenue: Service Charges Capital Cost Recovery Charges Hydrant/Fire Protection Transfer from General Fund Used from Water/Wastewater Improvement Replacement Fund Other Revenue Anticipated Future Revenue Total Revenue Appropriations: Operations Debt Service Transfer to County Capital Projects Transfer to Capital Projects Payment in Lieu of Taxes Transfer to Water Improvement Replacement Fund Total Appropriations Utilities Capital Proiect Funds Estimated Revenue: Transfer from Water/Wastewater Operating Fund Anticipated Future Revenues Total Revenue Appropriations: Capital Projects Total Appropriations $45,392,000 11,551,000 1,214,500 7,515,100 14,717,900 $80,390,500 $39,108,700 7,900,300 0 32,167,000 1,214,500 $80,390,500 $17,449,100 14,717,900 $32,167,000 $32,167,000 $32,167,000 Sec. 2 Sec. 3 Sec. 4 Appropriations in addition to those contained in the general appropriation resolution may be made by the Board only if there is available in the fund an unencumbered and unappropriated sum sufficient to meet such appropriations. The County Administrator may, as provided herein, except as set forth in Sections 7, 12, 13, 15, 16, 17 and 19, authorize the transfer of any unencumbered balance or portion thereof from one classification of expenditure to another within the same department or appropriation category. The County Administrator may transfer up to $20,000 from the unencumbered appropriated balance of one appropriation category to another appropriation category. No more than one transfer may be made for the same item causing the need for a transfer, unless the total amount to be transferred for the item does not exceed $20,000. The County Administrator may increase appropriations for the following non-budgeted revenue items that may occur during the fiscal year: a) b) Insurance recoveries received for damage to any county property, including vehicles, for which County funds have been expended to make repairs. Refunds or reimbursements made to the county for which the county has expended funds directly related to that refund or reimbursement. c) Revenue not to exceed $20,000. 000050 TENTATIVE APPROPRIATIONS RESOLUTION FY2006 Second Year Spending Plan Sec. 5 Sec. 6 Sec. 7 Sec. 8 Sec. 9 All outstanding encumbrances, both operating and capital, in all county funds up to $10 million, at June 30, 2005 shall be an amendment to the adopted budget and shall be reappropriated to the 2005-2006 fiscal year to the same department and account for which they were encumbered in the previous year. At the close of the fiscal year, all unencumbered appropriations lapse for budget items other than: capital projects; general fund transfers for capital projects and grants; District Improvement Funds; construction reserve for capital projects; reserves; refunds for off-site and oversized water and wastewater facilities; grants, including federal and state, other revenue, and program income; cash proffers; Economic Development incentive funds; actual transient occupancy tax revenues received and budgeted expenditures in connection with the Richmond Convention Center; Public Safety Career Development Reserve; donations restricted to specific purposes, including donations made by citizens and citizen groups in support of county programs; and all monies reserved for the county and school reserves for future capital projects. Appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriations until the completion of the project or until the Board of Supervisors, by appropriate ordinance or resolution, changes or eliminates the appropriation. The County Administrator may approve necessary accounting transfers between funds to enable the capital projects to be accounted for correctly. Upon completion of a capital project, staff is authorized to close out the project and transfer any remaining balances to the funding source. This section applies to all existing appropriations for capital projects at June 30, 2005 and appropriations in the 2005-2006 budget. The County Administrator may approve construction contract change orders up to an increase of $49,999 and approve all change orders for reductions to contracts. The Board of Supervisors must approve all change orders of $50,000 or more or when the aggregate of all changes to a contract exceeds 10% of the original contract amount (or 20% if the contract is for less than $500,000). The County Administrator may authorize the transfer of Utilities capital projects funds that are 20% or up to $100,000 of the original project cost, whichever is less, from any Utilities capital project to any other Utilities capital project. Should the actual contract price for a project be less than the appropriation, the County Administrator may approve transfer of excess funds to the funding source upon completion of the project. The approval by the Board of Supervisors to request and accept any grant of funds to the county constitutes the appropriation of both the revenue to be received from the grant and the county's expenditure required by the terms of the grant, if any. The appropriation of grant funds will not lapse at the end of the fiscal year, but shall remain appropriated until completion of the grant or until the Board of Supervisors changes or eliminates the appropriation. The County Administrator may reduce any grant appropriation to the level approved by the granting agency during the fiscal year. The County Administrator may approve necessary accounting transfers between funds to enable the grant to be accounted for correctly. All transfers to grant funds from operating funds are automatically carried over and reappropriated, unless the grant is completed and is to be closed out at June 30. Upon completion of a grant project, County Administrator is authorized to close the grant and transfer back to the funding source any remaining balances. The County Administrator is authorized to reprogram Community Development Block Grant funds by closing program cost centers and transferring funding to newly approved programs based on adoption by the Board of Supervisors. This applies to appropriations for grants outstanding at June 30, 2005 and appropriations in the 2005-2006 budget. The County Administrator may reduce revenue and expenditure appropriations related to programs funded all or in part by the Commonwealth of Virginia and/or the federal government to the level approved by the responsible state or federal agency. The County Administrator may adjust items among appropriation categories in order to address state/federal reductions. Sec. 10 Sec. 11 The Director of Accounting is authorized to make transfers to various funds for which there are transfers budgeted. The Director shall transfer funds only as needed up to amounts budgeted, or in accordance with any existing bond resolutions that specify the manner in which transfers are to be made. The Treasurer may advance monies to and from the various funds of the county to allow maximum cash flow efficiency. The advances must not violate county bond covenants or other legal restrictions that would prohibit such an advance. In addition, the Treasurer may advance cash in support of employee benefit accounts. 00005 TENTATIVE APPROPRIATIONS RESOLUTION FY2006 Second Year Spending Plan Sec. 12 Sec. 13 Sec. 14 Sec. 15 Sec. 16 Sec. 17 Sec. 18 Sec. 19 Sec. 20 The County Administrator is authorized to make expenditures from Trust & Agency Funds for the specified reasons for which the funds were established. In no case shall the expenditure exceed the available balance in the fund. The County Administrator is authorized to transfer among appropriation categories and/or appropriate funds in excess of $20,000 for supplemental retirement, Worker's Compensation, healthcare for retirees, costs related to other compensation issues, and/or any amount of insurance reserve funds consistent with the county's Risk Management program to departments, as needed. The portion of the reserve for capital projects related to the school budget will be designated for school projects in the general fund. The County Administrator may appropriate revenues and increase expenditures in excess of $20,000 for funds received by the county from asset forfeitures for operating expenditures directly related to drug enforcement. This applies to funds currently on-hand at June 30, 2005, and all funds received in the 2005-2006 budget year. The outstanding balance of these funds at June 30, 2005 or June 30, 2006 shall not lapse but be carried forward into the next fiscal year. The County Administrator may increase the general fund appropriation in the School Operating Fund, contingent upon availability of funds and taking into consideration any other expenditures which may have occurred, based on the following schedule: a) Increase general fund transfer/appropriation on December 15 by $1,500,000. b) Increase general fund transfer/appropriation on February 15 by $1,500,000. c) Increase general fund transfer/approPriation on April 15 by $1,500,000. The County Administrator is authorized to reallocate funding sources for capital projects, arbitrage rebates/penalties, and debt service payments and to appropriate bond interest earnings to minimize arbitrage rebates/penalties. This authority would include the appropriation of transfers among funds to accomplish such reallocations. Budgets for specific capital projects will not be increased beyond the level authorized by Sections 3 and 4. This applies to funds currently on-hand in FY2005, and all funds received in the 2005-2006 budget year. Salaries for Planning Commissioners will be increased equivalent to the increase given to all county employees. Effective upon adoption of this resolution, the County Administrator is authorized to approve transfers among funds and capital projects as long as total net appropriation is not increased. Beginning with the FY97 budget and effective upon adoption of this resolution, the Utilities Department rate stabilization reserve shall be created and maintained as per guidelines outlined below: a) The minimum annual contribution to the reserve will be 50% of the previous year's depreciation on fixed assets. b) The annual contribution to the reserve will continue until 100% of accumulated depreciation on the fixed assets is funded. If at the beginning of a fiscal year a reserve balance exceeds 100% of accumulated depreciation, a reduction in the annual contribution may be considered. c) Funds cannot be used from the rate stabilization reserve if the balance falls below 25% of that utility's fixed asset accumulated depreciation. d) The declaration of a financial emergency by the Director of Utilities and a corresponding four-fifths vote by the Board of Supervisors at a publicly advertised meeting declaring the existence of such an emergency is required to suspend Sec. 20 a, Sec. 20 b, and Sec. 20 c.. 000052 Sec. 21 Sec. 22 Sec. 23 TENTATIVE APPROPRIATIONS RESOLUTION FY2006 Second Year Spending Plan Upon adoption of this resolution, the School Board and/or the School Superintendent may make expenditure changes within the school appropriations as follows: a) Transfers of $20,000 or less are subject to the approval of the Superintendent. b) Transfers of $20,001 to $499,999 require the approval of the Superintendent and the School Board. c) Transfers of $500,000 or more require the approval of the Superintendent, the School Board, and the Board of Supervisors. The School Board and/or the School Superintendent shall prepare a budget status report reflecting changes to the approved school budget between appropriation categories, as amended, and the report shall be presented to the County Administrator quarterly. The County Administrator is authorized to reclassify budgeted revenues, as appropriate, to reflect implementation of the state's Personal Property Tax Relief Act. This applies to funds currently on-hand in FY2005, and all funds received in the 2005-2006 budget year. The County Administrator is authorized to reduce the current year departmental budget appropriation by the same dollar amount of the prior year overspending inclusive of encumbrances carried forward. OOO05~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subiect: April 14, 2004 Item Number: 8.B.l.a. Resolution Recognizing April 11 - 17, 2004, as "National Public Safety Telecommunications Week" County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Preparer: Barbara H. Mayfield Title: Director Attachments: r---] No 000 4 RECOGNIZING APRIL 11-17, 2004, AS "NATIONAL PUBLIC SAFETY TELECOM~Ut~ICATIONS WEEK" IN CHESTERFIELD COUNTY WHEREAS, emergencies can occur at anytime that require police, fire or emergency medical services; and WHEREAS, when an emergency occurs the prompt response of police officers, firefighters and emergency medical personnel is critical to the protection of life and preservation of property; and WHEREAS, the safety of our police officers, firefighters and emergency medical personnel is dependant upon the quality and accuracy of information obtained from citizens who telephone the Chesterfield Emergency Communications Center; and WHEREAS, Emergency Communications Officers are the first and most critical contact our citizens have with emergency services; and WHEREAS, Chesterfield County citizens depend on the skill, expertise, and commitment of these communications professionals; and WHEREAS, Emergency Communications Officers are the single vital link for our police officers, firefighters and emergency medical personnel by monitoring their activities by radio, providing them information and insuring their safety; and WHEREAS, Emergency Communications Officers of the Chesterfield Emergency Communications Center have contributed substantially to the apprehension of criminals, suppression of fires and treatment of patients; and WHEREAS, each Emergency Communications Officer has exhibited compassion, understanding and professionalism during the performance of their job in the past year. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 14th day of April 2004, publicly declares the week of April 11-17, 2004, as ~National Public Safety Telecommunications Week" in Chesterfield County, in honor of the men and women whose diligence and professionalism keep our county and citizens safe. O000..q5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: April 14, 2004 Item Number: 8.B.l.b. Subject: Resolution Recognizing Gloria W. Wells Upon Her Retirement April 30, 2004 County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Gloria W. Wells for 23 years of service to Chesterfield/Colonial Heights Department of Social Services. Preparer: Sarah C. Snead Attachments: Yes [-~ No Title: Director-Social Services 000056 RECOGNIZING MS. GLORIA WELLS UPON HER RETIREMENT WHEREAS, Ms. Gloria Wells began her public service with Chesterfield County as a receptionist/typist/switchboard operator in the Department of Social Services on December 1, 1980; and WHEREAS, in 198.5, Ms. Wells was one of two employees of the department to be trained by the Virginia Department of Social Services for a pilot program for Food Stamp Program data entry and Aid to Families with Dependent Children Program data entry; and WHEREAS, Ms. Wells was responsible for all data entry for the Medicaid Program when it was initially automated; and WHEREAS, Ms. Wells was responsible for data entry in the Social Services Information System when it was first developed; and WHEREAS, Ms. Wells became a Social Work Aide for the Division of Benefit Programs in February 1996; and WHEREAS, Ms. Wells has taken several Total Quality Improvement classes through Chesterfield University; and WHEREAS, Ms. Wells has served on several Goal Groups to work on the department's strategic plan; and WHEREAS, throughout her career at the Department of Social Services, Ms. Wells has served the most vulnerable citizens of Chesterfield County and the City of Colonial Heights; and WHEREAS, Ms. Wells has been a dedicated and loyal advocate for the citizens of Chesterfield County and the City of Colonial Heights. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Ms. Gloria Wells, expresses the appreciation of all residents for her service to the county and congratulations upon her retirement, as well as best wishes for a long and happy retirement. O000S? CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: April 14, 2004 Item Number: 8.B.l.c. Subiect: Adoption of a Resolution to Amend an Authorizing Resolution Adopted by the Board of Supervisors on March 10, 2004 Related to the Issuance and Sale of Certificates of Participation, Series 2004A and Series 2004B Related to Financing for Various Capital Improvement Projects County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to adopt the attached resolution which represents a technical amendment to the Authorizing Resolution adopted by the Board of Supervisors on March 10, 2004 related to the issuance and sale of Certificates of Participation, Series 2004A and Series 2004B related to financing for various capital improvement projects. Summary of Information: On March 10, 2004, the Board of Supervisors adopted an Authorizing Resolution in connection with the authorization, issuance, sale and delivery of $14,900,000 principal amount of Certificates of Participation, Series 2004A, dated March 1, 2004 and $6,940,000 principal amount of Certificates of Participation, Series 2004B, dated March 1, 2004. On March 24, 2004 the Board formally accepted and approved a bid from Davenport & Company to purchase the Certificates at a true interest cost of 3.72%. This transaction will finance a portion of the cost of the acquisition, construction, installation, furnishing and equipping of a new County Jail, a new Community Development Building, the Chester House Rehabilitative Facility, an Airport Hangar Project at the Chesterfield County Airport, and an Emergency Systems Integration Project. Preparer: Rebecca T. Dickson Attachments: Yes Title: Director, Budget and Management 0000.%8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin.q Date: April 14~ 2004 In connection with the sale of the Certificates, it has been determined that the principal amount of the 2004A Certificates should be increased to $14,980,000 (from $14,900,000) and the principal amount of the 2004B Certificates should be increased to $6,990,000 (from $6,940,000) and that the Certificates should be dated and accrue interest from April 15, 2004. This revision represents a technical adjustment to the par amount of the certificates due to the structure of the bid from Davenport & Company. O000R9 RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, AMENDING A RESOLUTION ADOPTED ON MARCH 10, 2004, IN CONNECTION WITH THE AUTHORIZATION, ISSUANCE, SALE AND DELIVERY OF CERTIFICATES OF PARTICIPATION, SERIES 2004A, AND CERTIFICATES OF PARTICIPATION, SERIES 2004B BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: SECTION 1. Findings and Determinations. The Board of Supervisors (the ~Board of Supervisors") of the County of Chesterfield, Virginia, hereby finds and determines as follows: (a) On March 10, 2004, the Board of Supervisors adopted a resolution (the ~Authorizing Resolution"), in connection with the authorization, issuance, sale and delivery of $14,900,000 principal amount of Certificates of Participation, Series 2004A, dated March 1, 2004 (the ~2004A Certificates"), and $6,940,000 principal amount of Certificates of Participation, Series 2004B, dated March 1, 2004 (the ~2004B Certificates" and, collectively with the 2004A Certificates, the "Certificates"). (b) In connection with the sale of the Certificates, it has been determined that the principal amount of the 2004A Certificates should be increased to $14,980,000 and the principal amount of the 2004B Certificates should be increased to $6,990,000 and that the Certificates should be dated and accrue interest from April 15, 2004. SECTION 2. Amendment of Authorizing Resolution. The Authorizing Resolution adopted by the Board of Supervisors on March 10, 2004 is hereby amended such that (a) all references therein to the principal amount of the 2004A Certificates are herby amended to refer to such principal amount as being $14,980,000, (b) all references to the principal amount of the 2004B Certificates are hereby amended to refer to such principal amount as being $6,990,000 and (c) all references to the date of the Certificates and the date from which the Certificates shall accrue interest are hereby amended to refer to April 15, 2004 as the date of the Certificates and the date from which the Certificates shall accrue interest. SECTION 3. Effectiveness of Resolution. This resolution shall be effective from and after its adoption. 000060 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 14, 2004 Item Number: 8.B.l.d. Subiect: Resolution Recognizing Virginia State Senator John C. Watkins Upon Receipt of the Chesterfield Business Council's Bernard L. Savage Award for 2004 County Administrator's Comments: County Administrator: Board Action Requested: Mr. Barber requested that the following resolution be adopted. Summary of Information: This resolution recognizes Senator John C. Watkins for his distinguished career in public service and in the business community. Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: Yes [-~No 00006~ RECOGNIZING THE HONORABLE JOHN C. WATKINS UPON RECEIPT OF THE CHESTERFIELD BUSINESS COUNCIL'S BERNARD L. SAVAGE AWARD FOR 2004 WHEREAS, The Honorable John C. Watkins currently serves the Commonwealth of Virginia as a state senator; and WHEREAS, in addition to holding his current office, Senator Watkins served from 1982-1998 in the Virginia House of Delegates and is also a well-known and successful businessman; and WHEREAS, Senator Watkins has been active in a myriad of civic organizations, including the Greater Richmond Chamber Foundation; the Midlothian Rotary Club; the Chesterfield Business Council; American Legion Post 186; the Chesterfield Historical Society; the Midlothian Friends of the Library; the Children At Risk Advisory Board and the Virginia Mathematics and Science Coalition, where he has served as president and as a member of the Board of Directors; and WHEREAS, in his business endeavors as president of Watkins Nurseries, Inc.; as Chairman of the Board of the Bank of Powhatan; member, Board of Directors of Chippenham/Johnston-Willis Medical Center; and member, Board of Directors of TransCommunity Bankshares, Senator Watkins also has served the needs and interests of the residents of Chesterfield County and the region; and WHEREAS, Senator Watkins also proudly served his country in the United States Army from 1969-1971; and WHEREAS, Senator Watkins has previously been honored by many diverse organizations and with an array of awards, including the W. Thomas Rice Rail Renaissance Award; the Virginia Society of American Institute of Architects; the Northern Virginia Technolo95; Council; the Virginia Tech German Club Alumni Foundation; the Virginia Chapter, ASLA Allied Professional Award; the Community Service Award, American Legion Post 186; Distinguished Friend of Agriculture, Virginia Agribusiness Council; Distinguished Service to Agriculture, Virginia Farm Bureau; Paul Harris Fellow, Rotary International; Midlothian Rotary President's Award; Gamma Sigma Delta, Honor Society of Agriculture; Virginia Nurseryman's Association Nurseryman of the Year, 1987; Outstanding Young Nurseryman of the South, 1978; Virginia Tech Agricultural Alumni Association Distinguished Service Citation; National Honorary Extension Fraternity Epsilon Sigma Phi Friend of Extension Award; Chesterfield Jaycees Outstanding Young Man of the Year, 1982; and Virginia Jaycees Life Member; and WHEREAS, Senator Watkins has been named as this year's Chesterfield Business Council recipient of the Bernard L. Savage Award, named for a long-time Chesterfield County real estate business owner who helped Chesterfield County transition from a mostly rural county to the major metropolitan locality it is today; and WHEREAS, Senator Watkins' long and continuous exemplary service to others, recognized by the Chesterfield Business Council and so many others, deserves recognition by this Board of Supervisors of Chesterfield County. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors extends its congratulations to Senator John C. Watkins on being named the Chesterfield Business Council's Savage Award winner for 2004, thanks him for his long and distinguished career in public service and in the business community, and wishes him continued success in all his endeavors. O000G CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subiect: April 14, 2004 Item Number: 8.B.l.e. Recognizing the National Organization of Black Law Enforcement Executives, Central Virginia Chapter County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to adopt the attached resolution. Summary of Information: The Board of Supervisors is requested to recognize the National Organization of Black Law Enforcement Executives, Central Virginia Chapter, for its ongoing work and commitment to the betterment of the region through programs and initiatives that reduce crime, enrich lives and promote strong communities. Preparer: Lisa Elko Attachments: Ycs Title: Clerk to the Board O000G3 RECOGNIZING THE NATIONAL ORGANIZATION OF BLACK LAW ENFORCEMENT EXECUTIVES, CENTRAL VIRGINIA CHAPTER WHEREAS, the mission of the National Organization of Black Law Enforcement Executives (NOBLE) is "to ensure equity in the administration of justice in the provision of public service to all communities, and to serve as the conscience of law enforcement by being committed to justice by action"; and WHEREAS, NOBLE, a not-for-profit organization, has approximately 4,300 members nationwide representing many criminal justice agencies, including local and state police departments, sheriff's offices, university police departments, the U.S. Postal Inspection Service, Federal Bureau of Investigations and the U.S. Marshals Service; and WHEREAS, the NOBLE Central Virginia Chapter formed in 1994 and has achieved numerous accomplishments through training, workshops and community initiatives aimed at reducing crime; and WHEREAS, the members of the Central Virginia Chapter are active in Brunswick, Chesterfield, Fluvanna, Henrico and Louisa counties, as well as in Charlottesville, Petersburg and Richmond; and WHEREAS, the Central Virginia Chapter is holding its Annual Awards and Scholarship Banquet on Saturday, April 24, 2004; and WHEREAS, this year's banquet theme is ~Building Partnerships to Make a Difference"; and WHEREAS, the Central Virginia Chapter will present to individuals, during its annual banquet, several awards in recognition of achievement and outstanding service in further promoting the mission and goals of the chapter; and WHEREAS, NOBLE also will award scholarships to deserving high school students in Central Virginia, further demonstrating its commitment to the communities of the region. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors extends appreciation to the National Organization of Black Law Enforcement Executives, Central Virginia Chapter, for its ongoing work and commitment to the betterment of the region through programs and initiatives that reduce crime, enrich lives and promote strong communities. oo°o ;4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 14, 2004 Item Number: 8.B.1.~o Subiect: Recognizing April 18 - 24, 2004, as "Volunteer Appreciation Week" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to recognize April 18 - 24, 2004, as "Volunteer Appreciation Week" in Chesterfield County. Summary of Information: First "National Volunteer Week" was recognized in 1973. Further support came through presidents, mayors, and other officials signing proclamations. For recognition of Chesterfield County residents who have volunteered over millions of hours to this county government and the whole county at-large. For commitment to increase awareness, expansion of volunteer opportunities within Chesterfield County, and, recognition of our valuable volunteers. Preparer: Nqozi Ukeje Title: Volunteer Coordinator Attachments: Yes No # oo0065 RECOGNIZING APRIL 18-24, 2004, AS "VOLUNTEER APPRECIATION WEEK" IN CHESTERFIELD COUNTY WHEREAS, volunteers contribute significantly to the quality of life in Chesterfield County, in the Commonwealth, and in the nation; and WHEREAS, volunteering is recognized as an integral part of the government and industry in contributing to the achievements that enhance our nation; and WHEREAS, volunteers provide the human resources for programs that strengthen our community and add to the quality of life in Chesterfield; and WHEREAS, volunteers enrich our cultural diversity with their backgrounds, experiences and talents; and WHEREAS, volunteers bring enerqy and wisdom together by bridging the gap between younger and older generations; and WHEREAS, volunteers enable us to meet and often exceed the strategic goals of the organization, thereby increasing the quality of service provided to citizens. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 14tn day of April 2004, recoqnizes the week of April 18- 24, 2004, as ~Volunteer Appreciation Week" in Chesterfield County and urges all citizens to honor volunteers for their contributions to the county. 000066 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 14, 2004 Subiect: Item Number: 8.B.2.a. Request for a Permit to Stage a Fireworks Display at the Woodlake Pavilion/Amphitheater on May 29, 2004 with a Rain Date of May 31, 2004 County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to approve a permit to stage a fireworks display at the Woodlake Pavilion/Amphitheater on May 29, 2004 with a rain date of May 31, 2004. Summary of Information: Cindy McVey of the Woodlake Community Association has requested permission from the Board to stage a fireworks display at the Woodlake Pavilion/Amphitheater on property owned by The Lakes on 360, Inc. adjacent to the Swift Creek Reservoir on May 29, 2004, with a rain date of May 31, 2004. Mr. W.G. Bulifant, III, of Dominion Fireworks, who has previously conducted similar displays elsewhere in the County, will personally discharge the fireworks. The applicant has conducted fireworks displays in previous years without incident. Ms. McVey has submitted evidence of a fireworks liability insurance policy in the amount of $2,000,000, which names the County as an additional insured. Lt. C. D. Throckmorton of the Fire Prevention Bureau reviewed this fireworks request and indicated that it meets the criteria under the Fire Prevention Code. Preparer: Steven L. Micas Title: County Attorney 0505:64652.1 Attachments:. Yes ~ No # 000067 MAR"O1-20~4 1~:46 Che~te-~teld Fire Preu. Sponsorin~ Organlz~n: ~ Coordinating Ftr~woz (for ilz sponsor) Company Responsible for SE M,,ii~ Address: Work Phono: ~ Shooters N~:__ L:handouts/hos/bono2 8 a dicatlon for Fireworks Display tint or Type All !atormation) I 80zt ?68 87G6 P. ). o. & a~ 5v;5- 5-" ~2'"]qo~ HomePhom: Zip: Hon~ Phone: 00006S 03/15/28~4 1~.' 3B H~R~01-~00~ 11: ~? Attach a list of ~l~wod Attach a copy of the ce l~c~le a site d~awi~ 4, Should you have any ¢ 5. ~ sppllcationto: Fi~e m~l Lifi~ Safety ~~ VA ~ 1. :2. ]~¢marks: ~te~d Fire Fire Site suitable Su~~ Site Event ~tive:. L:handou~o~i~ono28a Prey. to bo used in thc display lifiCatO of ~l.~-allce ,otins discharSe stt~, spcctato~ ~ ~r~, parking and acstions, call th~ Fkc en~ Lilb Safety Division at 745-142~. (omcm me )r disphy pendta8 County Attorney aad Board of ~rovaL Dat~: Da~: TOTRL P. 0-.1 0000G9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 14, 2004 Item Number: 8.B.2.b. Subiect: County Administrator: Request for a Permit to Stage a Fireworks Display at the Sunday Park Peninsula of Brandermill on July 4, 2004 County Administrator's Comments: /~,~~~. ~./~/~~ Board Action Requested: The Board of Supervisors is requested to approve a permit to stage a fireworks display at the Sunday Park Peninsula at Brandermill on July 4, 2004. Summary of Information: Mr. Mike Divita and Ms. Dena Sindelir, of the Brandermill Community Association, have requested permission from the Board to stage a fireworks display at the Sunday Park Peninsula at Brandermill on July 4, 2004 at dusk, with a rain date of July 5th. Mr. W. G. Bulifant, III, of Dominion Fireworks has previously conducted similar displays here and elsewhere in the County and will personally discharge the fireworks. Mr. Divita and Ms. Sindelir have submitted evidence of a fireworks liability insurance policy in the amount of $2,000,000, which names the County as an additional insured. The Fire Marshal's Office has reviewed the request and has indicated that the proposed display meets all applicable criteria under the Fire Prevention Code. Preparer: Steven L. Micas Title: County Attorney 0500:64699.1 Attachments: 000.0'70 Application for Fireworks Display (Print or Type All Information) Date of Applica6on: January 27, 2004 EvcntNamc:, Brandermill's Fourth of July Date: July 4, 2004 TimcofFireworks: 9:15 p.m. (dusk) Ra~Date: July 5, 2004 EvcntLocafion: .__ Sunday_ Park ~eninsula in Brandermill Shooting site/Disp[ayarea: Sunday Park beach area Sponsoring Organization: Person In Charge of Event: - (include map) Brandermill Community. Association Mike Divita/Dena Sindelir M~lingAddress: 3001 E. BoundarY Terrace Ciw: Midlothian Work Phone:.' 8 0 4 / 7 4 4-10 3 5 State: VA, _, Zip:_.2 3 1 12 Home Phone: 804/739-9663 Person Coordinating Fireworks:, (for the sponsor) Mailing Address:. City:, Midlothian Work Phon~: 804/744-1035 Mike Divita/Dena Sindelir 3001 E. Boundary Terrace St~e:VA Zip:_~311,~ HomePhone: 804/739-9663 Company Responsible for Shooting:, Mailing Address: P. o. Box 3 015 City: Petersburg Work Phone: 7 3 3 - 6 7 9 2 Shooters Name: w.G. Bulifant, II Dominion Fireworks ~'.'tate: VA Zip:, 2 3 8 0 5 After Hours: 4 5 2- 0 5 9 5 00007 . ~O'd qWlOl Note: 1. 2. 3. Attach a list of fireworks to be used in the display. nearby structures. Should you have any questions, call the Fire and Life Safety Division at 748-1426. Return application to: Chesterfield Fire Department Fire and Life Safety P. O, Box 40 Chesterfield, VA 23832 Date: Ganuary._.2_...7t 2004 Applicant's Signature: PrintName: ~/Joseph iv[.... DJ_vita Communi'cy Manager Brandermill Communit:y g~ssociatzion ****************************************************************************** (office nsc only) ~Site s~table for ~splay p~nding Co~W A~omey ~d Bo~d of Supe~isors approve. Site unsuitable. Event Representative:. ~0/~0'd 9968 Date: 0000 2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 14, 2004 Item Number: 8.B.2.c. Subiect: Request for Permit to Stage a Fireworks Display at 70 Bellona Arsenal, Midlothian, Virginia on July 4, 2004 County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve a permit to stage a fireworks display at 70 Bellona Arsenal, Midlothian, Virginia on July 4, 2004. Summary of Information: George Hoover has requested permission from the Board of Supervisors to stage a fireworks display at 70 Bellona Road, Midlothian, Virginia 23113, on July 4, 2004, with a rain date of July 5, 2004. George Hoover has significant pyrotechnical experience and will personally discharge the fireworks display. Mr. Hoover has assisted in the staging of similar displays on the same property each year for twelve years, except 1993 and 1999, without incident. Mr. Hoover has obtained a liability insurance policy naming the County of Chesterfield as a co-insured party in the amount of $1,000,000. Lt. C. D. Throckmorton of the Fire Marshal's Office reviewed this fireworks request and indicated that it meets the criteria under the Fire Prevention Code. Preparer: Steven L. Micas Title: County Attorney 0505:64700.1 Attachments: Yes ~ No 0O00'78 Application for Fireworks Display (Print or Type All Information) Date of Application:, !/30/2004 INDEPENDENCE Event Name:, DAY CELEBRATION Time of Fireworks: Event Location: 70 9:15 pm RainD~e: Bellona Arsenal Midlothian VA 23113 JULY:'4, 2004 Date: JULY 5, 2004 Shooting site/Display area: Sponsoring Organization: Riverfront (include map) The Hoover Fam±lies Person In Charge of Event: - George Hoover 'Mailing Address: 10700 Trade Road Richmond City: Work Phone:" 804-794.3700 VA 23236 State: Zip: Home Phone: 804-320-4447 Person Coordinating Fireworks: (for the sponsOr) Ge6rge Hoover Mailing Address: R±chmond City: 10700 Trade Road Work Phone: 804-794-3700 VA 23236 State: ,.Zip: Home Phone: 804~320-4447 Fireworks Productions, Inc Company Responsible for Shooting:. MMlingAddress: P o Maryland Line City:~ Box 294 MD 21105 ~t~e: Zip: Work Phone: 800-765-2264 After Hours: 1-410-329-6093 Dennis Coster Shooters Name: 000074 Note: 1. 2. 3. Date: Attach a list of fireworks to be used in the display. Attach a copy of the certificate of insurance. Include a site drawing noting discharge site, spectator viewing area, parking, and any nearby structures. Should you have any questions, call the Fire and Life Safety Division at 748-1426. Return application to: Chesterfield Fire Department Fire and Life Safe*y P. O. Box 40 Chesterfield, VA 23832 1/30/200/, - Applicant's Signature: Print Name: George F. Hoover (office use only) ~ite suitable for display pending County Attomey and Board of Supervisors approval. Site unsuitable. Fire Offici~'~/, f'~-/'~~ Event Representative: Date: Date: 0000 75 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: April 14, 2004 Item Number: 8.B.3. Subject: Authorize the County Administrator or His Designee to Execute the Police Mutual Aid Joint Aviation Agreement Between Chesterfield County, Henrico County and the City of Richmond County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the County Administrator or his designee be authorized to execute the Police Mutual Aid Joint Aviation Agreement on behalf of the County. Summary of Information: Chesterfield County, Henrico County and the City of Richmond originally executed an agreement effective January 4, 1988, which created a joint Public Safety Aviation Unit. This agreement permitted all three jurisdictions to utilize two aircraft owned by Henrico for police surveillance purposes. On April 27, 1988, the Board approved an amendment to the agreement, which added a third aircraft, jointly owned by all three jurisdictions, to the Aviation Unit. In November 2000, Henrico County retired one of its two aircraft. It was replaced with an aircraft purchased by all three jurisdictions. Thus the Joint Public Safety Aviation Unit currently consists of two planes jointly owned by all three jurisdictions, and a third plane owned solely by Henrico County. Preparer: Colonel Carl R. Baker Attachments: Yes ~-] No Title: Chief of Police 0505:64696.1 000076 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 The Joint Aviation Unit created by this agreement is staffed by police officers from all three localities. Salaries of the officers are paid by each locality. The operating and maintenance costs of the aircraft are divided equally between the localities. However, the maximum contribution of Chesterfield and Richmond is capped at $100,000 annually. If the Board of Supervisors desires that the agreement continue in effect for the 2004-2005 fiscal year, it is necessary that the Board authorize the County Administrator or his designee to execute on behalf of the County an agreement in a form agreeable to the County. 0505:64696.1 000077 POLICE MUTUAL AID JOINT AVIATION AGREEMENT This Agreement made this 1st day of July, 2004, between the County of Henrico, a political subdivision of the Commonwealth of Virginia ("Henrico"), the County of Chesterfield, a political subdivision of the Commonwealth of Virginia ("Chesterfield"), and the City of Richmond, ("Richmond"). WHEREAS, The Henrico Division of Police owns and operates one fixed wing aircraft, a Cessna 172 Skyhawk #N2322E, which provides patrol, criminal investigation, special operations, extradition, and vice and narcotics investigation services to the Division; and WHEREAS, The Henrico Division of Police, the Richmond Police Department, and the Chesterfield Police Department jointly own and operate two fixed wing aircraft, a Cessna 182-RG Skylane #N737GD, and a Cessna Skyhawk #N321ME, which provide patrol, criminal investigation, special operations, extradition, and vice and narcotic investigation services to all three jurisdictions; and WHEREAS, Chesterfield and Richmond require the occasional assistance of the Henrico Police personnel and aircraft; and WHEREAS, sections 15.2-1724 et seq. of the Code of Virginia, as amended, authorizes the governing bodies of political subdivisions to enter into Police Mutual Aid Agreements for cooperation in the furnishing of police services; and OOOO75 WHEREAS, the chief law enforcement officials of the Henrico Division of Police, the Chesterfield Police Department, and the Richmond Police Department agree that it would be beneficial to create a joint aviation unit, the purpose of which would be to support certain aerial law enforcement activities of both counties and the city; and WHEREAS, by this Agreement, Henrico, Chesterfield, and Richmond are establishing the terms and conditions under which joint aviation services will be provided by the parties of this Agreement. NOW THEREFORE, WITNESSETH: For and in consideration of the monetary payments described herein together with the mutual benefits to be derived by Henrico, Chesterfield, and Richmond from this Police Mutual Aid Joint Aviation Agreement, Henrico, Chesterfield, and Richmond hereby covenant and agree as follows: 1. Upon execution of this Agreement, a joint aviation unit will be created by Henrico, Chesterfield, and Richmond. The unit will consist of police officers from each jurisdiction and a supervisor from Henrico, and will be governed by an advisory group. The advisory group will consist of one commander or his/her designee from Henrico, one commander or his/her designee from Chesterfield, and one commander or his/her designee from Richmond. The purpose of the advisory group is to ensure that the objectives of this Joint Agreement and of the Joint Aviation unit are met. OOO079 A) Chesterfield will designate two full time police officer pilots for joint aviation unit assigxanent. All salaries, overtime, pensions, relief, disability, workers' compensation, and other benefits enjoyed by the Chesterfield officers shall extend to the services they perform under this Agreement. Each Chesterfield officer shall be paid his or her salary and benefits by Chesterfield, irrespective of when, where, or for what purpose the officer provides services pursuant to this Agreement. B) Richmond will designate two full time police officer pilots for joint aviation unit assignment. All disability, workers' compensation, salaries, overtime, pensions, relief, and other benefits enjoyed by the Richmond officers shall extend to the services they perform under this Agreement. Each Richmond officer shall be paid his or her salary and benefits by Richmond, irrespective of when, where, or for what purpose the officer provides services pursuant to this Agreement. C) Henrico will designate three full time police officer pilots and a supervisor for joint aviation unit assignment. This Henrico supervisor shall be the unit supervisor as referred to in this Agreement. All salaries, overtime, pensions, relief, disability, workers' compensation, and other benefits enjoyed by the Henrico officers shall extend to the services they perform under this Agreement. Each Henrico officer shall be paid his or her salary and benefits by Henrico, irrespective of when, where, or for what purpose the officer provides services pursuant to this Agreement. .O000SO 4 A) The primary purpose of this Agreement is to provide Henrico, Chesterfield, and Richmond with the joint benefits of a police aerial unit, while providing for the sharing of the associated costs of the unit and equipment. B) The specific uses to which the joint aviation unit and aircraft may be put are: (1) Routine patrol of all geographical areas within Henrico, Chesterfield, and Richmond for the detection of actions or events requiring police service. (2) Response to calls for service of a type that may benefit from the presence of an aerial observation platform. These include, but are not limited to: (a) suspected or known criminal activities; (b) lost persons, boaters in distress, and other similar instances; (c) events wherein aerial support will restore normal traffic flow; and (d) accidents, fires, disasters, etc. (3) Assistance in surveillances and/or the following of criminal suspects. (4) Securing aerial photographs to be used for project planning, evidence, court preparation, training, and/or other similar uses. 00005 !. o (5) Training, orientation, and maintenance flights. (6) Transportation of prisoners from or to other jurisdictions when it is determined by the unit supervisor or the advisory group to be economically feasible and legally permissible. (7) Transportation of members of the Henrico County Division of Police, the Chesterfield Police Department, and the Richmond Police Department, or other person(s) from any jurisdiction to any other location for the purpose of conducting County or City business provided, however, that use of the aviation unit aircraft is determined by the unit supervisor or the advisory group to be the most economically feasible mode of travel. (8) Any other purpose(s) related to County or City business as determined to be proper by the unit supervisor or the advisory group. The joint aviation unit shall not be used for tasks for which insurance coverage is not provided or for which coverage is excluded in the insurance policy referred to in #14 of this Agreement. Officers assigned to the joint aviation unit shall be under the direct supervision and control of the unit supervisor and shall adhere to all joint aviation unit policies and procedures specifically governing unit operations. Failure to adhere to these policies and/or procedures may be grounds for dismissal from the unit. Conflicts concerning either the OOoosa o 6 content or applicability of aviation unit policies and procedures will be resolved by the advisory group. In the event the advisory group cannot reach a unanimous resolution, the matter will be referred through the chain of command of the affected agency(s) for review and final resolution. In all other respects, officers assigned to the unit shall adhere to the policies and procedures established by their respective jurisdictions. Conduct which requires disciplinary action against a joint aviation unit member shall be reported through joint aviation unit channels and the advisory group to the appropriate official of the Henrico Division of Police, the Chesterfield Police Department, or the Richmond Police Department. The joint aviation unit will provide Federal Aviation Administration (F.A.A.) certified instruction at no charge to the police officers assigned. The assigned officers must complete, to the satisfaction of the F.A.A. certified flight instructor and the unit supervisor, all phases of required flight training. During the term of this Agreement, each jurisdiction shall, at their own expense, provide a compatible radio communications system for each aircraft assigned to the unit. Upon receipt of an invoice, Chesterfield and Richmond shall each promptly pay to Henrico one third of the joint aviation unit operating expenses beginning on the date of this Agreement and ending on June 30, 2005. The aggregate amount of Chesterfield's payment during this time 000088 10. period shall not exceed $100,000.00. The aggregate amount of Richmond's payment during such time period shall not exceed $100,000.00. Irrespective of the percentage use of the aircraft by each jurisdiction, the operating expenses to be paid by Henrico, Chesterfield, and Richmond shall be determined by summing the cost of each of the following items and dividing the resultant total cost by three: A. Aircraft and related equipment maintenance and repair; B. Fuel; C. Oil; D. Charts, maps, and training materials; E. Insurance; F. Hangar rent based on most current lease; G. Utilities; H. Engine, propeller, & avionics replacement costs; and I. Federal Aviation Administration (F.A.A.) and Commonwealth of Virginia pilot certification fees. In the event of a partial termination as provided in paragraph #17, and notwithstanding the above, the remaining jurisdictions shall share equally the joint aviation unit operating expenses. The services performed and expenditures made under this Agreement shall be deemed for public and governmental purposes. All members of the joint aviation unit shall have the same powers, rights, benefits, privileges, and immunities in each jurisdiction. OOO084 11. The parties hereto, to the extent practicable, will share equally in the use of the joint aviation unit; provided, however, that all non-regular patrol use of the aircraft will be permitted through specific request(s) to the unit supervisor for use on an as- needed and as-available basis. Henrico shall retain title to and ownership of one of the aircraft used by the joint aviation unit, the Cessna 172 Skyhawk #N2322E. Henrico, Chesterfield, and Richmond shall jointly own the other two aircraft, the Cessna 182 RG Skylane #N737GD, and the Cessna 172 Skyhawk #N321 ME. If this Agreement should be terminated as provided in paragraph #17, ownership of aircraft #N737GD and #N321ME shall rest absolutely in the parties not terminating this Agreement. If, and when, there is no longer a Police Mutual Aid Joint Aviation Agreement in force between the parties or any combination of the parties, aircraft #N737GD and #N321ME shall: (1) be sold to a third party and the proceeds of the sale shall be disbursed in equal amounts to each party, or (2) be sold to one of the parties at the fair market value of the aircraft on the date when there is no longer a Police Mutual Aid Joint Aviation Agreement in place between the parties or any combination of the parties. If the aircraft is sold to one of the parties, the purchasing party shall pay each of the other parties one- third (1/3) of the fair market value. In any event, if aircraft #N737GD and 000085 13. 14. 12. #N321ME are ever sold, each of the parties shall receive one-third (1/3) of the net proceeds of the sale. There shall be no liability to any of the parties to this Agreement, or reimbursement from any of the other parties, for injuries to police personnel or damage to police equipment caused by or arising out of acts taken pursuant to this Agreement. The parties shall have no liability to either of the others for injuries to equipment or personnel incurred when members of the unit are going to, operating in, or returning from another jurisdiction. There shall further be no liability to any of the parties for any other cost associated with or arising out of the rendering of assistance pursuant to this Agreement and the operation of the joint aviation unit. No party to this Agreement shall be liable to any other party hereto for any loss, damage, personal injury, or death to police personnel or other persons or equipment resulting from the performance of this Agreement, whether such loss, damage, personal injury, or death occurs within or without the jurisdictional boundaries of Henrico, Chesterfield, or Richmond. Henrico, Chesterfield, and Richmond each understand that an aircraf~ liability and property damage insurance policy, a copy of which is attached hereto as Exhibit A, concerning joint aviation unit aircraft, is presently in effect. The parties agree that none of the aircraft shall be used for any purpose not authorized by or insured under Exhibit A or for any purpose excluded by such insurance policy. The parties further agree that, in the event of cancellation of the above-described insurance policy, 000086 15. 16. 17. this Agreement cancellation. 10 shall terminate upon the effective date of such All persons serving under this Agreement, including members of the joint aviation unit, shall not become involved with police or law enforcement matters outside of their respective jurisdictions other than those matters clearly pertaining to joint aviation unit operations and permitted by this Agreement. This Agreement shall remain in effect through and including June 30, 2005. This Agreement may be terminated at any time by either the Henrico County Chief of Police, the Chesterfield County Chief of Police, or the Chief of the Richmond Police Department. Termination shall be effective sixty (60) days after delivery of a written notice by the Chief of Police of the terminating jurisdiction to each of the Chiefs of the remaining jurisdictions. If such action is taken by the Chief of the Henrico County Division of Police, there shall be a complete termination of this Agreement. If such action is taken by one of the other Chiefs, there shall be only a partial termination of the Agreement and the remaining two jurisdictions shall continue to constitute the unit. oooos7 11 In the event of a complete termination engendered by the withdrawal of Henrico from the unit, Richmond and Chesterfield, Within forty-five (45) days of the delivery of the notice of termination, may enter into a Police Mutual Aid Joint Aviation Agreement between these two jurisdictions (and only these two jurisdictions) to commence upon the termination of this Agreement. Under such a circumstance, ownership of aircraft #N737GD and #N321ME shall rest absolutely in Richmond and Chesterfield while their Police Mutual Aid Joint Aviation Agreement remains in place. In the event of a partial termination engendered by the withdrawal of Richmond or Chesterfield, this Agreement shall remain in force for the remainder of its tenn. Further, the remaining parties to the Agreement may renegotiate and enter into subsequent Police Mutual Aid Joint Aviation Agreements and ownership of aircraft #N737GD and #N321ME shall rest absolutely in these jurisdictions while any Police Mutual Aid Joint Aviation Agreement between these parties remains in force. In the event of a partial or complete termination of this Agreement, the parties agree that, in any subsequent Police Mutual Aid Joint Aviation Agreement, they will include the provisions of paragraph 11 of this Agreement concerning disposition of the aircraft #N737GD and #N321 ME. 000085 12 18. 19. In the event of a partial or complete termination, the prorated share of ail expenses accrued through the effective date of such termination, upon receipt of an invoice, shall be paid promptly to Henrico. The parties to this Agreement recognize that they are each fully capable of independently providing police aviation services to adequately serve their respective jurisdictions and political subdivisions. The governing bodies of the parties to this Agreement each agree that this Agreement shall neither be used against each of the counties in any future annexation proceedings nor shall any cooperative undertaking arising out of this Agreement be used against each of the counties in any future annexation proceedings. This cooperative Agreement is entered into to benefit the citizens of Henrico, Chesterfield, and Richmond and no adverse inference is to be drawn from the joint activities undertaken, and shall be without prejudice to either of the counties. HeraSco County, as the fiscal agent, will establish and maintain a separate account (the "reserve account") and accounting for all funds reimbursed from the state for completed extradition. Funds will be used to support expenditures of the joint aviation unit deemed necessary under the following provisions: A. Requests to use these funds will be made by the Unit Supervisor. B. All the member jurisdictions must approve expenditures from the reserve account. 0000S9 13 C. Henrico County, as the fiscal agent, will provide an annual report to the member jurisdictions detailing year to date reimbursement and expenditures from the reserve account. D. If one of the parties to this agreement withdraws from the agreement, their monies in the reserve account will stay in the reserve account to be used for the needs of the joint aviation unit. Approval to spend this money will rest with the remaining parties. If there is no longer a joint aviation agreement, the funds in the reserve account will be divided equally among the original three parties. IN WITNESS WHEREOF, the County of Henrico, Virginia through the Chief of Police; the County of Chesterfield, Virginia through the County Administrator; and the City of Richmond through the Chief of Police have executed this Police Mutual Aid Joint Aviation Agreement pursuant to the signatory authority granted by their respective governing bodies. 000090 14 COUNTY OF HENRICO, VIRGINIA By C o lone II~. W.~t~y, Jr. Chief of Police Appr%¥gd as to form: /~'-~5.~-~lUounty Atto~mey COUNTY OF CHESTERFIELD, VIRGINIA Approved as to form: By Lane B. Ramsey County Administrator County Attorney CITY OF RICHMOND, VIRGINIA Approved as to form: By Colonel Andre' Parker Chief of Police Assistant City Attorney 00009 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 14, 2004 Item Number: 8.B.4.a. Subiect: Acceptance of Parcels of Land for Branders Bridge Road and Lakeview Avenue from Frederick and Marianne Yakelewicz County Administrator's Comments: ~'~.~¢.~ /'~~¢~ County Administrator: Board Action Requested: Accept the conveyance of parcels of land containing a total of 0.972 acres, more or less, from Frederick and Marianne Yakelewicz, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of parcels of land containing a total of 0.972, acres more or less, (0.649 acres as shown on the attached plat and 0.323 acres in existing prescriptive rights of way) for Branders Bridge Road (State Route 625) and Lakeview Avenue (State Route 626). These dedications are a condition of zoning. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Ri.qht of Way Manaqer Attachments: Yes No 00009~ VICINITY SKETCH ACCEPTANCE OF PARCELS OF LAND FOR BRANDERS BRIDGE ROAD AND LAKEVIEW AVENUE FROM FREDERICK AND MARIANNE YAKELEWICZ Colonial Heights Chesterfield County Department of Utilities 1 Ilo~, aqla~ ~.1667 · 1~' iTOT,AL.) N/F BEVCO, L . L . C. OB. 3950, PG. 4 PARCEL ID.; 794-6,23-9256-00000 N/F BEVCO, L. L. C. DB. 3950, PG. 4 PARCEL ID.: 794-623-$$98-00000 )9.4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 14, 2004 Item Number: 8.B.4.b. Subiect: Acceptance of Parcels of Land for the Extension of Oak Lake Boulevard from William B. and Gene H. Duval County Administrator's Comments= /~_~ d /~~ County Administrator: ~ Board ActionRequested: Accept the conveyance of 5 parcels of land containing a total of 2.256 acres from William B. and Gene H. Duval, and authorize the County Administrator to execute the deed. Summary of Information: This dedication is a condition of site plan approval for Oak Lake Boulevard road extension. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Attachments: Yc$ --]No Title: Ri.qht of Way Manaqer ooooss VICINITY SKETCH ACCEPTANCE OF PARCELS OF LAND FOR THE EXTENSION OF OAK LAKE BOULEVARD FROM WILLIAM B. AND GENE H. DUVAL G~N1TO RD BEAVER HOLLOW CT Chesterfield County Department of Utilities 1 Iici eqla~ 83333 ~et 000096 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 14, 2004 Item Number: 8.B.4.c. Subiect: Acceptance of a Parcel of Land Along the South Right of Way Line of East Hundred Road from Rivermont Associates County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.137 acres, more or less, from Rivermont Associates, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.137 acres, more or less, along the south right of way line of East Hundred Road (State Route 10). This dedication is a condition of zoning. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Ri,qht of Way Mana(~er Attachments: Ycs No ~00095 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND FROM RIVERMONT ASSOCIATES FOR THE WIDENING OF RT. 10 AVE N Chesterfield County' Department of Utilities 1 licl eq~a{ ~,16~? aet 0OO099 6O 0 GRAPHIC SCALE 60 120 240 ( IN FEET ) I inch = 60 ft. RIVERMONT ASSOCIATES GPIN: 8226487428 DB. 1825 PG. 1440 I601 EAST HUNDRED ROAD VARIABLE ~1D TH PLA T SHO WING 0.187 ACRE OF LAND TO BE DEDICATED TO THE COUNTY OF ¢ItgSTERFIELD BERMUDA DISTRICT CHESTERFIELD COUNTY~ VIRGINIA. ENGINEERS '~ ARCHITECTS * SURVEYORS PRINCE GEORGE OFFICE 4411 CROSSINGS BLVD. PRINCE GEORGE. VIRGINIA 2387,5-1455 - 'TELEPHONE: (804) 748-9570~FAX: (804) 751-0798- DA TE: 7-27-98 SCALE: I"=60' DRAWN BY.'A.W.S. CHECKED BY: W..M.N. CALC. CHK.: W.M.N. JOB NO.: 6406JES oOOIO0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 14, 2004 Item Number: 8.B.4.d. Subiect: Acceptance of a Parcel of Land Along the South Right of Way Line of Village Square Parkway from Woodlake Community Association, Incorporated County Administrator's Comments= ir~__ c~;~ c( /3~'~.dt;'~ County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.025 acres along the south right of way line of Village Square Parkway (State Route 3867) from Woodlake Community Association, Inc., and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca Preparer: John W. Harmon Attachments: Ycs --]No Title: Right of Way Manager 000~0~. VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE SOUTH RIGHT OF WAY LINE OF VILLAGE SQUARE PARKWAY FROM WOODLAKE COMMUNITY ASSOCIATION, INC. 0 CT ~o Pt Chesterfield County Department of Utilities I llol eq~a~ 666~ '~et 000~02 SF. RI' $867 · -r-r I II II "r~ II II II -r"r II II II ~J~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 14, 2004 Item Number: 8.B.4.e. Subiect: Acceptance of a Parcel of Land Along the North Right of Way Line of Hull Street Road from Woodlake Commons Shopping Center, LLC County Administrator's Comments: ~/~.~3~~. ~ County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.363 acres along the north right of way line of Hull Street Road (U.S. Route 360) from Woodlake Commons Shopping Center, LLC, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca Preparer: John W. Harmon Title: Right of Way Manager Attachments: [-~No VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE NORTH RIGHT OF WAY LINE OF HULL STREET ROAD FROM WOODLAKE COMMONS SHOPPING CENTER, LLC CT 000~05 Chesterfield County Department of Utilities 1 Iici eqla~ 666~6'i' l~et CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetim Date: April 14, 2004 Item Number: 8.B.4.f. Subject: Acceptance of Parcels of Land Along the South Right of Way Line of East Hundred Road and the East Right of Way Line of Enon Church Road from J. Carl Morris Co un tyAd m inistrator's Co m men ts: .-~'~ c~/~/;~ /Z$/~,/~ d~ County Administrator: ~ Board Action Requested: Accept the conveyance of parcels of land containing 0.413 acres, more or less, from J. Carl Morris, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of parcels of land containing 0.413 acres, more or less, along the south right of way line of East Hundred Road (State Route 10) and along the east right of way line of Enon Church Road (State Route 746). These dedications are a condition of zoning. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Ri.qht of Way ManaQer Attachments: Ycs No VICINITY SKETCH ACCEPTANCE OF PARCELS OF LAND FOR THE WIDENING OF ENON CHURCH ROAD AND ROUTE 10 FROM J. CARL MORRIS Chesterfield County Department ofUtilities= ~,,c,,q.,,,,.,,,, 000108 364 7086. 480 I1824237.890 O. 06R PARCEL FOR DEDICA lION 0o078 ,Z CARL MORRIS GPINt 824646328O I91I ENON CHURCH ROAD DB. 700, PG. 325 PARCEL FOR OF DEDICA lION CREEK 1182397.%603 · ~( CARL MORRIS ',. GPINil ~ 1901 ENON CHURCH ROAD 'X DB. 700, PG. 325 UNE BEARINO DISTANCE LI N 35'49'26" E 32.38' 1.2 N 47O8'O2' E 4G.79' L.3 N 38'49'26" E 7.X89' L4 $ 63',~6'24' W 42.91' 1.5 $ 63'38'24' W 20.62' L6 N 38'49'26' E II,~83' L7 N 4X'OB'02" E 40.79' L8 N 3ff,'49°26'' E 30.40' L9 N 39~1'55' W 21.73' LIO N 48'31°16'' W 20. I0' C/L O. RY3 PARCEL FOR DEDICATION PARCEL LINE ALONG OF OLD CREEK BED:f: '" , ~... ,*'-/ HOWELL a · '"~-,, //' ~EAN A. ~ORR~S i ' C, PINi~ 8246465851 CURVE~ DELTA RADIUS LENGTH TANGENT CHORD BRG. CHORD DIST. Cl 0B'25'I8" 929.9J' I3~.69' 68.47' $ 31'36°47. W - 138.$6' C2 OB~7`Ol' 909.95' 142. I4' 71.22' $ 31120'55' W I4,!00' PLAT SHOWING 0'.. 413 ACRES OF LAND TO BE DEDICATED 'TO. THE'COUNTY. OF CHESTERFIELD BERMUDA DISTRICT ~ CHESTERFIELD COUNTY, VIRGINIA. PREVIOUS dOB NO. ON$ ENGINEERS * ARCHITEC1'~ · SURVEYORS PRINCE GEORGE OFFI~:[ · 4411 CROSSINGS BLVD. P_.RINC~ GEORGE. VIRGINIA 23875-14,~ · TELEPHONE: {804) 458-S~8~t--FAX: (e04) 751-0798 DA TE: 6-21-99 SCALE: I'-I00' DRAWN BY: AWS CHECKED BY: WMN CALC. CHK.: JOB NO.: 64063 109 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 14, 2004 Item Number: 8.B.5. Subiect: Request Permission for an Existing Fence to Encroach Within a Sixteen-Foot Drainage Easement Across Lot 5, Ashley Forest, Section C County Administrator's Comments: /~.-~ ~/;;4..,~',~ o~ County Administrator: Board Action Requested: Grant William Justin Willis permission for an existing fence to encroach within a 16' drainage easement across Lot 5, Ashley Forest, Section C, subject to the execution of a license agreement. Summary of Information: William Justin Willis has requested permission for an existing fence to encroach within a 16' drainage easement across lot 5, Ashley Forest, Section C. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: Ycs --] No oooa.~.o VICINITY SKETCH REQUEST PERMISSION FOR AN EXISTING FENCE TO ENCROACH WITHIN A SIXTEEN FOOT DRAINAGE EASEMENT ACROSS LOT 5, ASHLEY FOREST, SECTION C HILL RD Chesterfield County Department of Utilities Right Of Way Office William JtmtinWillis 3024 Black Gum Terrace DB. ~612 PG. 36 PIN: 795642692700000 r'--- X X - AREA TO BE ' LICENSED 000112 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 14, 2004 Item Number: 8.B.6. Subiect: Request to Quitclaim a Variable Width Backwater Easement Across the Property of Woodlake Community Association, Incorporated County Administrator's Comments: /% /~ County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a variable width backwater easement across the property of Woodlake Community Association, Inc. Summary of Information: Woodlake Community Association, Inc. has requested the quitclaim of a variable width backwater easement across its property as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Hatoaca Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: ¥CS ]No # 000~.~3 VICINITY SKETCH T ~ REQUEST TO Q[.. IT£,LAIM A VARIABLE WIDTH BACKWATER EASEMENT ACROSS THE PROPERTY OF WOODLAKE COMMUNITY ASSOCIATION INC ~LA G~ ~' CT HULL sTReET RD D Chesterfield Coun~ Department of Utilities 1 Iici eq~ak~ 625/eet O00_'t'14 WOODBURY SQUARE ASSOCIATES PI~T EHO%INQ ~ 1~' DRAINAGE E~EEMENT. VANI~BI.E %IDTH V~T APPROXImaTE LI~IT3 OF I00 YEaR TU~NOUND E~SEME~ ACROSS THE PROPERTY OF I~ESTO~ ~OOD~ DEVE~P~E~ CO~~TION T~X ~P N~ 074-04-01-00-000-003 C~V~ HI~ DIST~ PREVIOUS JOB NO.. J.K. TIMMONS ~ ASSOCIATES, 711 N. COUR~ RD. RiCHM~O. VA aaoa STAPES UI~ RD. H~RICO CO.. VA 2~0 PAG~URST ORI~ MIDLO~IAN. VA 4~11 CROS~N~ BL~. PRIN~ GZORG~ VA DA~' 4-27-8~ SCALE: DRAWN BY; EAH CHECEED BY; CALC. CHK.: JOB NO.: 809 ~- .....000t15 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 14, 2004 Item Number: 8.B.7. Subject: County Administrator's Comments: County Administrator: Approval of Utility Contract for Bayhill Pointe Section 15, Contract Number 03-0257 Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes the extension of 1,105 L.F.± of 12" oversized wastewater lines. Developer is required to have an 8" wastewater line to serve his development. Staff has requested that the wastewater lines be oversized to provide service to adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the oversized improvements. Developer: Bayhill Development Corporation Contractor: Coastal Utilities Contract Amount: Estimated County Cost for Oversizxng ................... $6,630.00 Estimated Developer Cost ............................. $219,243.33 Estimated Total ...................................... $225,873.33 Code: (Refunds thru Connections - Oversizing) 5N-572VO-E4C District: Matoaca Preparer: Craiq S. Bryant Title: Attachments: Director of Utilities Yes ~-]No pJ~)O;1:1.~ VICINITY SKETCH Bayhill Pointe - Sec. 15 County Project # 03-0257 Bayhill Pointe Sec. 14 Proposed 12" Oversized Wa stewa[e r Line Co. Proj. # 03-0257 Proposed Bayhill Pointe Sec. 15 Co. Proj. #03-0257 Bayhill Pointe Sec. 13 Reedy Mill Sec. D Mill Sec. E Sleepy Hollow Sec. B Chesterfield County Department of Utilities Development Section 000~'17 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~ Date: April 14, 2004 Item Number: 8.B.8.a. Subiect: Set Public Hearing for Appropriation of up to $1,752,400 for Comprehensive Services (CSA) Count, Administrator's Comments: i'~" ~:n~?L'¢' ~ /"-~ ~2 ~? County Administrator: Board Action Requested: Staff recommends the Board of Supervisors set a Public Hearing on April 28, 2004 for the appropriation of up to $1,752,400 for Comprehensive Services, including $1,458,500 in state funds, $110,350 in year end non-departmental general fund appropriations, $86,350 in school appropriations, and $97,200 from CSA retained earnings. Summary of Information: This item requests the Board to set a public hearing regarding the appropriation of up to $1,752,400 in additional funding for Comprehensive Services. Of the $1,752,400 the State will provide $1,458,500 and the locality will provide $293,900. The local match requirements for the additional state funds will be provided from general fund non-departmental year-end appropriations of $110,350, an additional school contribution of $86,350, which will be identified through their year-end process, and appropriation of CSA retained earnings of $97,200. The FY2004 budget was set based on state-provided figures assuming a three year average of expenditures. The funding requested is mandated and sum sufficient to provide for services for at-risk youth in Chesterfield County. This request for additional appropriation is a direct result of increases in the number of children served, the complexities of the children's needs and the increased cost of providing those needed services. Preparer: Bradford S~Hammer Title: Deputy County Administrator for Human Services Attachments: [-~ Yes No 0001.~$ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin~l Date: April 14, 2004 Budget and Management Comments: This request is to set a public hearing for the appropriation of up to $1,752,400 for Comprehensive Services. The additional appropriation requested is a direct result of increases in the number of children served, the complexities of the children's needs and the increased cost of providing services. Of the additional funding, $1,458,500 will be provided by the State. The County's total local match is $583,900; of which $290,000 has already been identified and appropriated ($240,000 from FY2003 results of operations and $50,000 from the Department of Social Services). The total additional appropriation required is $293,900 and will come from the combination of $110,350 from year-end non-departmental appropriations, $97,200 in CSA retained earnings, and $86,350 from schools. Schools contribution will be identified through their year-end process. Preparer: RebeccaT. Dickson Title: Director, Budget & Manaqement 000_ . 9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 14, 2004 Subiect: Item Number: 8.B.8.b. Set Public Hearing for April 28, 2004 to Consider Amendments to the County's Business License Tax Ordinance Related to Financial Services Businesses and Wholesale Merchants County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to set a public hearing for April 28, 2004 to consider amendments to sections 6-27 and 6-33 of the County Code relating to business license tax on financial services businesses and wholesale merchants. Summary of Information: Economic Development recommends amending the County's BPOL ordinance to cap annual BPOL tax in the financial services category to $90,000 per year. This amendment will make the County's business license tax structure for the financial services category competitive with Henrico County's. Currently, there is no cap on the annual tax liability for financial services businesses. Economic Development believes the amendment will help retain existing businesses and recruit new businesses to the County. At least one large company located in the County was considering moving to Henrico because of the less favorable tax structure of the County's BPOL tax for financial services businesses. By law, the cap would be effective for the first time for the 2005 tax year. The proposed cap would be similar to the existing $20,000 cap currently contained in section 6-33 of the County Code for wholesale merchants. The Commissioner of the Revenue recommends amending that section to make the wording of the two sections consistent and to clarify existing law, which is that the cap is an annual cap. Staff recommends setting a public hearing for April 28, 2004 to consider these ordinance amendments. Preparer: Steven L. Micas Attachments: Yes ~ No Title: County Attorney 0623: 64943.1 (64942.1) # 000 20 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTIONS 6-27 AND 6-33 RELATING TO BUSINESS LICENSE TAX ON FINANCIAL SERVICES AND WHOLESALE MERCHANTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 6-27 and 6-33 of the Code of the County of Chesterlqeld, 1997, as amended, are amended and re-enacted to read as follows: Sec. 6-27. Financial services. Every person engaged in a financial service shall pay a license tax of $0.53 per $100.00 of base year gross receipts. However, in no case shall the tax imposed under this section exceed $90,000.00 per year. 000 Sec. 6-33. Wholesale merchants. (a) Every person engaged in business as a wholesale merchant shall pay a license tax of $0.10 per $100.00 of base year gross purchases. However, in no case shall the tax imposed under this section exceed $20,000.00 per year. 000 (2) That this ordinance shall become effective immediately upon adoption. 0600(23):64942.1 000 .25. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 14, 2004 Item Number: 8. B.9. Subiect: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Bermuda: Dale: Matoaca: Midlothian: Broadwater Townhomes, Phase 1 Wellington Farms, Section C MacAndrew Glen, Section 1 Foxfire, Section 6 Brookstone, Section C Preparer: Richard M. McElfish Attachments: Yes Title: Director, Environmental Engineering No 000~_22 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - BROADWATER TOWNHOMES, PHASE 1 DISTRICT: BERMUDA MEETING DATE: 14 April 2004 ROADS FOR CONSIDERATION: BROADWATER LN BROADWATER RD BROADWATER WAY TIMSBERRY ClR TIMSBERRY TER Vicinity Map: BROADWATER TOWNHOMES, PHASE 1 Produced By Chesterfield County GIS 000_t23 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance- WELLINGTON FARMS, SEC. C DISTRICT: BERMUDA MEETING DATE: 14 April 2004 ROADS FOR CONSIDERATION: MICHMAR DR WELLINGTON FARMS DR Vicinity Map: WELLINGTON FARMS, SEC. C Z Produced By Chesterfield County GIS 000~124 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - MACANDREW GLEN, SEC 1 DISTRICT: DALE MEETING DATE: 14 April 2004 ROADS FOR CONSIDERATION: LYNDENWOOD DR MACANDREW LN NOLTLAND CT STERLING COVE DR Vicinity Map: MACANDREW GLEN, SEC 1 NOLTLAND )~ Produced By Chesterfield County GIS 000~_25 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - FOXFIRE, SEC 6 DISTRICT: MATOACA MEETING DATE: 14 April 2004 ROADS FOR CONSIDERATION: FOX COVE ClR FOX LAKE TER Vicinity Map: FOXFIRE, SEC 6 Produced By Chesterfield County GIS 000~6 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - BROOKSTONE, SEC. C DISTRICT: MIDLOTHI^N MEETING DATE: 14 April 2004 ROADS FOR CONSIDERATION: ABBOTS RIDGE CT ABBOTS WOOD TER FOX HURST CT FOX HURST DR FOX HURST TER Vicinity Map: BROOKSTONE, SEC. C Produced By Chesterfield County GIS CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~ Date: April 14, 2004 Item Number: 8.B.10. Subiect: Approve a Supplemental Agreement to the Existing Design Contract to Joyce Engineering, Incorporated for the Design of the Improvements to the Northern Area Transfer Station in the Amount of $148,851 County Administrator's Comments: ~/~~ /~/~~ County Administrator: Board Action Requested: Authorize the County Administrator to execute a supplemental agreement in the amount of $148,851 to Joyce Engineering Inc. for the design of the improvements to the Northern Area Transfer Station. Summaryoflnformation: In June 2003 Chesterfield County solicited proposals from the engineering community for the programming, including concept layout and full design of improvements to the Northern Area Transfer Station. Joyce Engineering Inc. was selected to perform this work and a contract was negotiated and awarded for the programming and concept development portion only. The full design and construction administration portion of the contract was to be negotiated after the concept plan was approved. The work on the initial concept is now complete and approved. This supplemental agreement will allow the further development of the concept plan into design and construction drawings for a late summer public bid and an early fall construction start. The plan will greatly improve the convenience center for the citizens of Chesterfield County by increasing the throughput rates of all customers and will increase the available queuing space for vehicles from 6 vehicles to approximately 66 vehicles. This will also greatly reduce the number of vehicles that currently back-up on Warboro Road and will allow more space for vehicle maneuvering at the drop-off area thus improving safety and overall efficiency of the transfer station. Preparer: Francis M. Pitaro Title: Director of General Services Attachments: --] Yes No #000~_25 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: April 14, 2004 Budget and Management Comments: This request involves a change to the design contract for improvements to the Northern Area Transfer Station in the amount of $148,851. Sufficient funds are available in the project for this request. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000~_29 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~ Date: April 14, 2004 Item Number: 8.B.11. Subiect: Approval of a Change Order to A. D. Whittaker Construction Company for the Jail Replacement Project in the Amount of $60,913 County Administrator's Comments: ]~,4~,<,:~,~,~,~J' /~./~~~ County Administrator: Board Action Requested: Request authority for the County Administrator to execute a change order to A. D. Whittaker Construction Company for the Jail Replacement project in the amount of $60,913. Summary of Information: This change involves the installation of all of the conduit and infrastructure for 66 additional data outlets in all areas of the jail. Upon review of the drawings by the IST Department, it was recommended strongly that these additional outlets be planned into the project now, since it would be almost impossible to add them later due to the type of construction in the jail. The change also involves the conversion of two spaces from their original uses to office uses at the request of the jail management. Conduit runs are lengthy and are all underground from the data closets to the appropriate locations in the jail. The costs to install this material and incorporate these changes are $60,913.00 and have been reviewed by the engineer and the steering committee. Preparer: Francis M. Pitaro Title: Director of General Services Attachments: [---~ Yes No OO0130 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: April 14, 2004 Budget and Management Comments: This item requests that the Board authorize the County Administrator to execute a change order to the construction contract with A. D. Whitaker in the amount of $60,913. This amount will cover the cost of installation of the conduit and infrastructure for 66 additional data outlets in all areas of the jail, per the IST Department's recommendation, and conversion of two spaces for office use, at the project owner's request. The source of funding for this change order will be the project's contingency account, which has a current available balance of $1,028,778. The County's Change Order Policy requires Board approval of any single change order that exceeds $50,000. Staff anticipates that the State Department of Corrections will provide 25% reimbursement for this change order upon completion of the project. The reimbursement will be appropriated once the specific reimbursement amount is determined. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000~_3~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 14, 2004 Item Number: 8.B.12.a. Subiect: Transfer $1,400 from the Midlothian District Improvement Fund to the School Board to Purchase a Video Camera Security System for the Commons Area of James River High School County Administrator's Comments: County Administrator: Board Action Requested: Transfer $1,400 from the Midlothian District Improvement Fund to the School Board to purchase a video camera security system for the commons area of James River High School. Summary of Information: Mr. Barber has requested that the Board transfer $1,400 from the Midlothian District Improvement Fund to the School Board to purchase a video camera security system for the commons area of James River High School to deter theft from the vending machines and generally monitor the area. The County can legally transfer public funds to the School Board to purchase capital equipment to be used in public school facilities. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Attachments: Yes ~-] No Title: Director, Budget and Manaqement 0425: 64923. ! # 000132 DISTRICT IMPROVEMENT FUNDS APPLICATION /~ This application must be completed and signed before the Cou~~onside~t~ request for funding with District Improvement Funds. Completing__ ~ -- form does not mean that you will receive funding or that the C~nty~lly consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? James River High School If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) Public High School What is the amount of funding you are seeking? Describe in detail the funding request and how the money, if approved, will be spent. commons secur±ty camera and install To relocate 1 additional 1 existing commons security camera at opposite side of commons. Is any County Department involved in the project, event or program for which you are seeking funds? No If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? School Student Activity Funds 0407:23380.1 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes No Yes X No Yes X No What is the address of the applicant making this funding request? 3700 James River Road Midlothian, VA 23113 What is the telephone number, fax number, e-mail address of the applicant? 378-2430 (Telephone) 379-2695 (FAX) John Titus@ccpsnet.net Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman o organization. Signat~ Principal Tit!e(ifsigningonbeha!fofanorganization) John B. Titus Printed I~lame 03/23/04 Date 0407:23380.1 000~-34 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: April 14, 2004 Item Number: 8.B.12.b. Subiect: Transfer $2,000 from the Clover Hill District Improvement Fund to the Chesterfield County Health Center Commission for the Acquisition of Artwork, the Materials Necessary to Display the Artwork Appropriately and the Maintenance of the Artwork County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $2,000 from the Clover Hill District Improvement Fund to the Chesterfield County Health Center Commission to acquire and display artwork at Lucy Corr Village. Summary of Information: Mr. Warren has requested the Board of Supervisors to transfer $2,000 from the Clover Hill District Improvement Fund to the Chesterfield County Health Center Commission to acquire and display artwork at Lucy Corr Village. The artwork will enhance the lives of residents of Lucy Corr Village by providing visual and tactile arts in the corridors and other common areas of the Lucy Corr Village complex. This request was originally made by the Lucy Corr Foundation, a non-profit organization that works in conjunction with the Health Center Commission for the benefit of residents. The Board is not legally authorized to donate public funds to the Foundation. The Board, however, can donate to the Health Center Commission because it is a political subdivision of the state whose members are appointed by the Board and which Preparer: Rebecca T. Dickson Title: Attachments: Yes ~ No Director, Bud.qet & Manaqement 0425:64892.1 # 000~35 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 provides health care to elderly members of the community. To ensure that the Lucy Corr Foundation is involved in the artwork program, the donation will be conditioned on the Health Center Commission's consulting with the Foundation in decisions involving the acquisition and placement of artwork. 000 .36 31 This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? Arts Committee of the Lucy Corr Foundation If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) Enhanca tho n'laasura of residents od Lucy Corr Village and the visiting publi~ by providing visual and tactile arts in corridors and other communal spaces of the building. Whatis the amount of funding you are seeking? $2,000.00 Describe in detailthe funding request and how themoney, if approved, will be spent. Start up expences for the con~nittee for mountingand display of donated artwork and fuq,draising expe~es. Is any County Department involved in the project, event or program for which you are seeking funds? Chesterfield County Schools If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 civic groups wiil be targeted for f~draisinR including Lucy Corr Village 000137 Mar 31 04 ll:13a Management Services 80~-?17-6590 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? is the organization non-profit? Is the organization tax-exempt? Yes × No Yes × No Yes × No What is the address of the applicant making this funding request? 6800 Lucy Corr Boulevard P 0 Drawer 170 Chesterfield, VA 23832 What is the'telephone number, fax number, e-mail address of the applicant? (804) 748-1511 (804) 796-6285 www.lucycorrvillage.com Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairma.~?f the organization. Executive Director Title (if signing on behalf of an organization) Jabob W. Mast, Jr7 Printed Name Harch 31, 2004 Date 0407:23380.1 000 .35 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~ Date: April 14, 2004 Item Number: 8.B.12.c. Subiect: Transfer $875 from the Matoaca District Improvement Fund to the Chesterfield County Historical Society to Purchase Chesterfield County Early Architecture and Historic Sites Book by Jeffrey M. O'Dell, Chesterfield an Old Virqinia County 1607-1954 by Francis Earl Lutz, and Chesterfield an Old Virqinia County 1955-1989, Vol. II by Dorothy Fuller Silvers for each of the Eleven High Schools Within the County County Administrator's Comments: County Administrator: Board Action Requested: Transfer $875 from the Matoaca District Improvement Fund to the Chesterfield County Historical Society to purchase Chesterfield County Early Architecture and Historic Sites Book by Jeffrey M. O'Dell, Chesterfield an Old Virqinia County 1607-1954 by Francis Earl Lutz, and Chesterfield an Old Virqinia County 1955-1989, Vol. II by Dorothy Fuller Silvers for each of the eleven high schools within the County. Summary of Information: Mrs. Humphrey has requested that the Board transfer $875 from the Matoaca District Improvement Fund to The Chesterfield County Historical Society to purchase Chesterfield County Early Architecture and Historic Sites Book by Jeffrey M. O'Dell, Chesterfield an Old Virqinia County 1607-1954 by Francis Earl Lutz, and Chesterfield an Old Virqinia County 1955-1989, Vol. II by Dorothy Fuller Silvers for each of the eleven high schools within the County. Preparer: Rebecca T. Dickson Attachments: ¥CS Title: Director, Budget & Management 0425:64924.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 The books would be shipped via intra governmental mail system and therefore would be no shipping costs. It is legally appropriate to use public funds for this purpose under Va. Code § 15.2-953B, since the Chesterfield County Historical Society is a non-profit organization that was formed to commemorate historic events relating to Chesterfield County. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. O00~t40 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? Chesterfield Historical Society If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) 501-C-3 Historical Society What is the amount of funding you are seeking? $376.00 Describein detailthefundingrequestand how the money, ifapproved, willbe spent. Set of three books for Chesterfield county High schools and School Board. The works are 3rd Edition o~ O~Deii, Znd Edtion of Lutz and %he Silv~z?s Books the Is any County Department involved in the project, event or program for which you are seeking funds? No If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? None 0407:23380.1 000141 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes No Yes ×××x No Yes ×××× No Page 2 What is the address of the applicant making this funding request? 110201 Irenbridge Road Qh~rfi~ld~ VA 23832 What is the telephone number, fax number, (;304) 777-9663, Fax 777-9643 e-mail address of the applicant? dpfarmerchs @aol. corn Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of the organization. Signature Executive Director Title (if signing on behalf of an organization) Dennis P. Farmer Printed Name March 17, 2004 Date 0407:23380. l O00 4Z CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: April 14, 2004 Item Number: 8.B.13. Subiect: Amendment to the Board Minutes of January 28, 2004 County Administrator's Comments: 1~'~._2 ~~.,~ cJ County Administrator: Board Action Requested: Amend the minutes of January 28, 2004 as indicated below to reflect the correct expiration date of appointments to the Parks and Recreation Advisory Commission. Summary of Information: FROM: ~On motion of Mr. King, seconded by Mrs. Humphrey, the Board simultaneously nominated/appointed/reappointed Mr. Tim Mick and Mr. Jack Griffin, representing the Bermuda District, to serve on the Parks and Recreation Advisory Commission, whose terms are effective January 1, 2004 and expire December 31, 2006. Ayes: Miller, Barber, Humphrey, King and Warren. Nays: None." Preparer: Lisa Elko Title: Clerk to the Board Attachments: ]Yes No # oo01.43 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 TO: nOn motion of Mr. King, seconded by Mrs. Humphrey, the Board simultaneously nominated/appointed/reappointed Mr. Tim Mick and Mr. Jack Griffin, representing the Bermuda District, to serve on the Parks and Recreation Advisory Commission, whose terms are effective January 1, 2004 and expire December 31, 2007. Ayes: Miller, Barber, Humphrey, King and Warren. Nays: None." 000144 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 ,Meetin~l Date: April 14, 2004 Item Number: 8.B.14. Subiect: Request of Stop Child Abuse Now, (SCAN) for a Music/Entertainment Festival Permit for River's Bend Concert Series on Friday Evenings, May 7 through July 30, 2004 County Administrator's Comments= ~/~~ //~.~~ County Administrator: Board Action Requested: The Board of Supervisors is requested to grant a music/entertainment festival permit for SCAN for Friday Evenings, May 7 through July 30, 2004 and for rain dates for all Fridays in the month of August. Summary of Information: SCAN proposes to conduct weekly, family-oriented outdoor concerts on Friday evenings, May 7 through July 30, 2004, to raise funds to promote SCAN's mission of benefiting SCAN in their efforts in the prevention and treatment of child abuse. Each Friday night during the concert series a different band will perform outside at 12701 Kingston Avenue, River's Bend Center. In case of rain or unforeseen circumstances, the concert series will be extended into Friday nights in August. Admission tickets will be sold for $5.00, and children under 12 will be admitted free. The proceeds will go to SCAN. Each concert will begin at 6:00 p.m. and end at 10:00 p.m. It is anticipated that approximately 5,000 people will attend each concert. Preparer: Steven L. Micas Title: County Attorney 0505:65029.1 Attachments: ~'--] No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 SCAN is contracting with Hopewell Quarterback League Inc. to provide food. The music/entertainment arrangements have been reviewed by the County Attorney's Office and meet the substantive requirements of the ordinance. SCAN has made proper arrangements to insure public safety, fire prevention, medical protection, sanitation, traffic control, parking, insurance coverage and security. Although the Board of Supervisors may require a bond to insure compliance with the permit, the Board traditionally has not required a bond except when the event is held on County property. Staff recommends that the Board not require a bond in this case. 0505:65029.1 River's Bend Concert Series 11924 Centre St. Chester Va. 23831 804-796-9520 Far: 804-777-9754 March 5, 2004 Stylian P. Parthemos Assistant County Attorney Chesterfield CountyAdministration Chesterfield, Va. 23832-0040 Re: Music and Entertainment Festival Permit Dear Stylian P. Parthemos, Thank you for your assistance with our pursuit of information regarding application for a music and entertainment festival permit. Wayne Markland the applicant, will be the producer of River's Bend Concert Series located at 11924 Centre Street Chester, Va. 23831. Janine Harper, director of SCAN (Stop Child Abuse Now), whose offices are located at 1506 Staples Mill Road Richmond Va. the benefiting charity, and Meadowville Associates I and II, LLC located at 13281 River's Bend Blvd, Chester Va. 23831 are the owners of the property. We plan on holding a series of weekly, family-oriented outdoor concerts at 12701 Kingston Avenue in Rivers Bend Center across from Hewlett Packard Corporation. Concerts are planned for Friday evenings, May 7 through July 30, 2004 from 6:00 p.m. to 10:00 p.m. with the proceeds benefiting SCAN in their efforts in the prevention and treatment of child abuse. Extension into August is requested for any rain outs or unforeseen circumstances. Following is a tentative list of bands whom will be approached for the 2004 Series. List of Bands Steve Bassett Jimmy Buffet Revue Band of Oz Chairman of the Board Kyle Davis Band Janet Martin AWB Kensington Line Bitter Creed Cat Daddy The Janitors Hot Cakes Coastline Band Rotations Horizon River's Bend Concert Series 11924 Centre St. Chester Va. 23831 804-796-9520 Fc~c: 804-777-9754 River's Bend Concerts Series is assuming full financial responsibility for the concert series. We are currently seeking Corporate Sponsors to help offset some of our costs. We estimate a minimum of 5,000 attendants and the first printing of tickets will be as many. Admission will be $5.00 for adults and children under 12 admitted free and controlled through admission tickets and wristbands issued at the gate. There will be ten 30 gallon lined trash cans strategically disbursed through-out the venue for paper, cups and food disposal after each concert. We have contracted with Shoosmith Brothers to provide and service 5 regular and 1 handicap portable toilets and 1 hand washing station and a 6 yard dumpster for all of the events. Units will remain in place from May 1 st through July 30th and serviced on a weekly basis. Mr. Doug Edward, President of Hopewell Quarterback League Inc. will provide food & Beverages for each event in which the proceeds will go to benefit them in providing funding necessary for youth football & cheerleading in Hopewell Va. Mr. Edwards will meet with Mr. Franklin Scherra this week to fill out application for a health permit and coordinator's check list for a temporary restaurant permit. Lodging will not be a necessity for our series. We have alerted Gilbert Elliott of the local Bermuda Rescue Squad and Captain Randy Perdue with the River's Bend Fire Department of our event's dates and times. We will work with our security officers, in the event of an emergency to notify the proper emergency medical personnel. We anticipate as in the past that both entities will attend the event. There is adequate parking available on the grounds next to the main gates with approximately 400 parking spots with additional parking behind the residence on Meadowville Rd. and at the old Ernie Components building. Also in the past Hewlett Packard has allowed parking at their facility when needed Outdoor lighting will be utilized on our stage and parking area to accommodate the needs of the performing artists and guarantee the safety of our attendants. Stage lights will be under the direct control of Billy Voidt of Sound Force Inc. Their illumination will not exceed beyond the property boundaries. Venue and parking lights will be supplied by United Rental Company and maintained by the same. We have contacted Sgt. Bowman of the Chesterfield County Police Department to employ off duty officers who will oversee parking, crowd and traffic control and any other security components of our concert series. Number of officers will be determined and coordinated by Chesterfield County Police Department weekly depending on the anticipated number of attendees. Scan carries a general $2~000,000.00 liability insurance policy to insure against injury or damage and a $1,000,000.00 liquor liability policy. River's Bend Concert Series, Meadowville Associates I and II and Chesterfield County Police Department while River's Bend Concert Series 11924 Centre St. Chester Va. 23831 804-796-9520 Fax: 804-77%9754 performing their duties during the concert are named as additional insureds and certificates indicating the same will be forwarded ASAP. River's Bend Midweek Concert Series and Meadowville Associates I and II authorizes any and all county employees on grounds to insure any state and local ordinances and regulations. In addition the proper applications will be completed to obtain a special event permit, building permit for a 16' x 24' stage and electrical connections upon completion and a fire retardant certificate for band shell after erected. Our application fee is attached. I trust that the above information is adequate in order to meet the county entertainment festival permit. Please do not hesitate to call with any questions you might have. I would appreciate an expedited review of this letter as Ms. Lisa Elko said it can be voted on at the next board meeting as long as she receives the request for approval by Thursday 4/8/04. Sincerely, Wayne Markland River's Bend Concert Series HEWLETT PACKARD s~,uel 24 Spaces. seoeds ~ /¢../c ,z- a//7 BUILDING PERMIT APPLICATION BUILDING INSPECTION, PO BOX 40, ROOM ASSOCIATED PI-HMII #: 118CHESTERFIELD VA 23838 Phone: 804-748-1057; Fax: 804-751-4713; www.chesteffield.qov/bi; Voice Permits IVR System: 804-751-4444 What type of work is to be performed (please circle): RESIDENTIAL ~-OM~ z _O If a garage is included, what type (please circle): ATTACHED DETACHED .,<,.-/,~ ~ What type of property improvement will be made (please describe): O AHUHI I EL; I NAMI::/AUUH~-5~5 (L;UMMI:HC;IAL ONLY): AHUHI I H_; I IL~ #: PHUNI:: #: 77o-7z ¢d~ DEVELOPER NAME/ADDRESS (COMMERCIAL ONLY): DEVELOPER ID: PHONE #: ¢~ LAND DISTURBER (CRLD)-RESIDENTIAL SINGLE FAMILY ONLY: CRLD OERTIFICATE #: CRLD CERTIFICATE EXP DATE: CERTIFIED RESPONSIBLE MECHANICS LIEN AGENT-RESIDENTIAL SINGLE VAMILY ONLY: MECHANICS LIEN ID#: ~ I~L;HNIL;AL ~H(SJI~(_; I L;L~L~HUINA I OH: GL~L~HL)INA If you would like for us to contact your technical project E-MAIL ADDRESS: coordinator by e-mail, please include the e-mail address: PHUH:-HI Y OWN~-H NAME (I-IH;::51 NAM,'-, LA~I NAME OH r..;L~MP'ANY NAME: I UWNI::H I-'HONP #: PROPERTY OWNER MAILING ADDRESS (SKIP, IF MAILING ADDRESS IS SAME AS JOB LOCATION0; tF APPLICABLE, WHAT IS THE SHOPPING CENTER NAME OR BUILDING NAME OR TENANT UPFIT NAME? What is the estimated cost of STRUCTURAL WORK ONLY (materials and labor)? EST. COST OF CONSTRUCTION DO not include the cost of plumbing, mechanical, electrical or other auxiliary work in this estimate: $ ,0 MASTER PLAN PROGRAM: Contractors who build the same home plan more than MASTER PLAN #: once can safe time by registering their plan in the Master Plan Program. Once established, review of future submissions of this house plan will be expedited for a qcuicker turnaround time. For mire information, please let us know. OMMERCIAL ONLY) PLEASE CIRCLE PAYMENT OPTION, IF APPLICABLE: IDT # FOR DEFERRED PAYMENT (SCHOOL BOARD/UTILITIES ONLY): ENTERPRISE ZONE COUNTY PROJECT Please circle the type of Water supply to this property: COUNTY WATER Please circle the type of disposal used by this property: COUNTY SEWER ~'~:I-IC If you circled SEPTIC, is there plumbing in the basement of the structure? YES NO RESIDENTIAL ONLY ~ HOW~ #OF~ ~ #OF~ ~ (AVG ROOF HEIGHT (SINK & 1 MAJOR BASEMENT): BASEMENT (CIRCLE)? FROM GRADE: APPLIANCE = 1 KITCHEN: YES NO AHP'LIL;AN I NAME (HL~, [~ ~HIN I Complete this section only if you are an OWNER doing your own work, and are not subject to licensure as a contractor or subcontractor. If you are an owner and intend to do the work or subcontract the work out, an Owner Affidavit is required cedifying that you are the owner of this tract or parcel of land, that you have applied for this permit, and are not subject to licensing as a contractor or subcontractor. Signing the Owner Affidavit, and in turn obtaining the permit in your name names you, as the owner, responsible for the quality of the work and compliance with applicable state and local codes. This Owner Affidavit must be completed, with the signature of a person who witnessed your signature to this document, acknowledging your compliance with the Section 54.1-1111 of the Code of Virginia. (Note: Lessees are owners per state law.) I, as the OWNER, will be responsible for the work pedormed on my prope~y, and shall be responsible for compliance with all state laws regulating building construction and use, and compliance with all county ordinances. OWNER'S SIGNATURE: ~ DATE: PLEASE PRINT OWNER NAME LEGIBLY I, as a WITNESS, saw the owner of this propeAy affix his signature to this owner affidavit, ce~ifying that he is not subject to licensure as a contractor or subcontractor in the state of Virginia. WITNESS'SIGNATURE: DATE: ~ PLEASE PRINT WITNESS' NAME LEGIBALLY UUILUIN~ HEHMI I 5/10/ZOO~ 11:54 AM ENVIRONMENTAL ENGINEERING FEE: PLANNING DEPARTMENT FEE: ASSOCIATED CREDIT CARD FEE: ADMINISTRATIVE FEE: STATE LEVY: TOTAL PERMIT FEE CASHIER: ~ DATE: [ CHECK~: PERMIT APPLICATION BUILDING INSPECTION, PO BOX 40, ROOM 118 ASSOCIATED PERMIT#: CHESTERFIELD VA 23832 Office: 804-748-1057; Fax: 804-751-4713; www.chesterfield..qov/bi Connect: 804-751-4444; Inspection Scheduling: 804-751-4990 ~ .~....-------~...~. ~ ~ COMMERCIAL WHAT TYPE OF WORK IS TO BE PERFORMED (PLEASE CIRCLE) RESIDENTIAL ~.~,, WHAT TYPE OF IMPROVEMENT WILL BE MADE ? PLEASE DESCRIBE: I PRIMARY CONTACT PERSON: CONTACT'S PHONE #: CONTACT'S E-MAiL ADDRESS (IF YOU WOULD LIKE FOR US TO CONTACT YOU BY E-MAIL): PROPERTY OWNER NAME (FIRST NAME, LAST NAME OR COMPANY NAME): I OWNER PHONE #: I,LI PROPERTY OWNER MAILING ADDRESS (SKIP, IF MAILING ADDRESS iS SAME JOB LOCATION): Z O PROPERTY OWNER CITY/STATE/ZIP (SKIP, IF MAILING ADDRESS IS THE SAME AS JOB LOCATION): ADDRESS/LOCATiON OF WORK TO BE PERFORMED (STREET #/STREET NAME/STREET TYPE OR SUBDIVISION LOT/BLOCK/SECTION): O IF APPLICABLE, WHAT IS THE SHOPPING CENTER NAME OR BUILDING NAME? TENANT NAME O (COMMERCIAL PROJECTS ONLY) PLEASE CIRCLE PAYMENT OPTION, iF APPLICABLE: IDT # FOR DEFERRED PAYMENT-SCHOOL BOARD/UT}LITIES ONLY: ENTERPRISE ZONE COUNTY PROJECT r,,) WHAT IS THE ESTIMATED COST OF ELECTRICAL WORK ONLY (materials and EST. COST OFWO~: ~ labor)? Do not include the cost of structural, plumbing, mechanical or other auxiliary $ /..~, "' work in this estimate. WHAT IS THE ESTIMATED COST OF STRUCTURAL WORK ONLY (materials and S~GN CONSTRUCTION EST, COST: labor)? Do not include the cost of electrical or other auxiliary work here. $ Please circle type of s~~RARY P~RMANENT SIGN MANUFACTURER: ~ SUBMIT 2 SETS OF PLANS~ WITH THE FOLLOWING INCLUDED: Building mounted: _ Existing signs which remain on-site Location on building ~ ExisUnq signs which will be removed Building dimensions Replacement/New si~]ns Buildin~ elevations showing sicjn (recommended) Include the following for each new or existing sign: Anchorage i?:? Location Freestandincj signs: Setbacks Location on the property/site ~ Height/width Setback from ricjht-of-way/edcje of pavement ~,i! Materials/colors Landscaping Illumination information Footin(~/Foundation Tnformationr as applicable APPLICANT NAME (PLEASE PRINT): REPRESENTING (NAME OF COMPANY) / APPLICANT SIGNATURE: ,, ~ J~ Complete this section only if you are an OWNER doing your own work, and are not subject to licensure as a contractor or subcontractor. If you are an owner and intend to do the work or subcontract the work out, an Owner Affidavit is required certifying that you are the owner of this tract or parcel of land, that you have applied for this permit, and are not subject to licensing as a contractor or subcontractor. Signing the Owner Affidavit, and in turn obtaining the permit in your name makes you, as the owner, responsible for the quality of the work and compliance with applicable state and local codes. This "Owner Affidavit" must be completed, with the signature of a person who witnessed your signature to this document, acknowledging your compliance with Section 54.1-1111 of the Code of Virginia. (Note: Lessees are owners per state law.) I, as the owner, will be responsible for the work performed on my property, and shall be responsible for compliance with all state laws regulating building construction and use, and compliance with all county orOinances. OWNER'S SIGNATURE: DATE: PLEASE PRINT OWNER NAME LEGIBALLY: I, as a witness, saw the owner of this property affix his signature to this owner afffidavit, certifying that he is not subiect to Iicensure as a contractor or subcontractor in the state of Virginia. WITNESS' SIGNATURE: DATE: PLEASE PRINT WITNESS' NAME LEGIBALLY: ELECTRICAL PERMIT FEE: 5/16/;~003 11:50 AM $ SIGN PERMIT FEE: $ OTHER FEE: PLANNING DEPARTMENT FEE: "ASSOCIATED CREDIT CARD FEE: $ STATE LEVY ELECTRICAL: STATE LEVY SIGN: $ $ TOTAL PERMIT FEE: $ CASHIER: CHECK #: DATE: ATTACHMENT 6 SPECIAL EVENTS PERMIT APPLICATION PROCEDURE: Applications for Special Event Permits should be turned in no later than 30 daysprior to event to Facilities Section of the Chesterfield Parks and Recreation Department. Steps: Fill out page 2 and Preliminary Checklist on pages 3 and 4. Contact Facilities Section at 748-1623. Sign bottom of page 5 and top of page 6. Attach any applicable forms listed on page 6. Return to Facilities Section, Chesterfield Parks and Recreation Department, P.O. Box 40, Chesterfield, VA 23832, at least 30 days prior to event. Notification of approval will be made after review of the application. For information, contact Sharon Entsminger, Facilities Section at 748-1126. SPECIAL EVENTS PERMIT APPLICATION CHESTERFIELD COUNTY PARKS AND RECREATION DEPARTMENT Please apply no less than 30 days prior to event. Date received: (office use) 1. Name of Event: 2. Location of Event: Please describe in detail the nature of the event: (attach a diagram of areas to be used) /ix./~uT~b~ /e~4~/~ 7 o,0_/.,o"/'~,~ c:o/uc d~'.~lr~l~:d' ~r./~,~//'j/o,6 ~ ~ Requested day and date (first choice) Second choice Hours of operation, from 6.'0 Set up date and time ff,~//,,,/?'~ Dismantle by date and time to /o.' o o Estimated number of attendees: ~00~ Name of applicant: Organization:_ ~'~ Mailing address:/~gF Da~ime phone: 2 ~ - ~ ~ Evening phone: Event principals: Please list names, addresses and telephone numbers of all principals involved in any way in the proposed special event. Include professional event organizers, promoters, commercial sponsors, charitable organizations, etc. 2 SPECIAL EVENTS PERMIT PRELIMINARY CHECKLIST After reviewing the information listed below, you must contact Sharon Entsminger, Facilities Section at 748-1623. You may require special approvals for your upcoming event. Please indicate if you plan on having any of the listed items at your event. Please complete this application in DETAIL. Have you visited the site to make certain that it is adequate to meet your needs (i.e. water, electricity availability, restrooms, etc.)? Small band, disc jockey, PA or speaker system? Must coordinate with Facilities and Parks staff. Specify Caterer? Food vendors? Caterer and food vendors must supply Parks and Recreation with a copy of the insurance certificate with "Chesterfield County Board of Supervisors" listed as additional insured. Name of Caterer~food vendor. Special Cooker? Specify Large Trucks/Trailers/Buses? Must coordinate with Parks staff. Specify Porta-potties? Must coordinate with Parks staff. Group to pay rental fees (approx. $90 for first, $80 each add'l). Contact Sharon Entsminger at 748-1126 to place order. Specify location. Rides (mechanical or non-mechanical)? Amusement Device Permit may be required by Building Inspector's Office. Contact Rick Witt, Building Inspector's Office at 748-1057.Certificate of Insurance required by Risk Management, fax to 748-2440. Specify what type and location. Stage, bleachers, platforms? Will require building permit. Contact Rick Witt, Building Inspector's Office at 748-1057. Specify size, quantity and location. Tent or Canopy? If over 900 square feet, will require a building permit and inspection. Contact Rick Witt, Building Inspector's Office at 748-1057. Specify size and location. Electricity or Generator? Coordinate with Parks staff, Building Inspection at 748-1057 and Risk Management at 796-2128. Specify where needed and for what purpose. Police Department? Traffic, parking, crowd control and blocking traffic, contact 748-1251. Fire Department? Emergency vehicles, cooking, contact 748- Co-sponsored? Is this event co-sponsored by Chesterfield County or Parks and Recreation? Non-profit? Is this activity or organization non-profit? Other items not listed? Specify **Please indicate specific information for the "YES" items listed above. Use this form or attachments if necessary. Provide as much detail as possible. 4 24 Spaces 0 0 j- Port-o-Johns ---, Sponsors ,,,T 8' Hill ' '? '1.' '. '!"I / I , ,"' ~ I · ' I / I ~1'-I~ -~ I . '-.' ' I / I ,IL~ "~ .' I ' .. I / / ~ I ' ', ~1 ~/ ~ ~= / el I . I ' " , ~1~/ I I~ '/ · . .. . E ~ ~ ,. . . I'~ ... .' ~1~/u~ I :.n~ .. I:..: '. "'" ~'lf/ n'.. /-..U~.' .- ~ I "-IXl~/ U¢~'. / n..:. ''~ il.1%, . ~: ... ~ . ~..' .:..: I .~.. I I/ /U -.~ · : ' .'. .... !""l' / '/' "' -.. .., :...-. · ~ .. . .:'" ' · '/ / · ~ / - Te~ ~ ~ ~ . . . .~ ,.' : . ' . - , '~ · .-~ SPECIAL EVENT PERMIT APPLICATION CERTIFICATE OF APPROVAL FROM COUNTY DEPARTMENTS From: (Name and department) Regarding an application from for an event on to be held at from Please check one below: El This request is approved in accordance with this department's applicable requirements, which include compliance with the following conditions: The estimated costs in providing the services(s) indicated will be $. El This request is denied because of the following reasons: Signed: Title: Department: Date: The undersigned assures compliance with the provisions of the attached plan and any additional requirements that are indicated hereon. Signed: !~_~/~/~~~// Title: Organization,~'./ .,¢' ¢//,xj' Date: Phone number:_ 7_-.)~ 7 ~ ~7 g Z ~ ' 5 INDEMNIFICATION The applicant hereby applies for a Special Events Permit for the event described above and on any additional attachments. Permittee agrees to be responsible for and pay, indemnify and hold harmless, County, its officers/officials, agents, employees and volunteers against any and all loss, cost or expense, including reasonable attorneys' fees, resulting from any claimer legal action of any nature whatsoever that may arise against the County in connection with the event or in connection with any of the rights and privileges granted by County to licensee. Signat~e of Applicant Date ATTACHMENTS TO THIS APPLICATION Insurance: .(required) A certificate of insurance naming Chesterfield County Board of Supervisors as "insureds" with respect to this event. Please note that insurance requirements depend on the level of risk inherent in the event (usually $1 million liability coverage is required). Insurance certificates are required from event sponsors, caterers/food vendors, suppliers of rides and amusements. Fax to Chesterfield Risk Management (748-2440), and attach a copy to this application. Bo Building Permit(s): If you are installing any electrical wiring on a temporary or permanent basis and/or you are building any temporary or permanent structures such as bleachers, scaffolding, stages, platforms, tents, etc., please attach a copy of applicable building permits. Business License: A license must be obtained if sales are involved for food, rides or other items to be sold. c:Special Event Permit.doc updated 07/02 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meetin~l Date: April 14, 2004 Subiect: County Administrator's Comments: Developer Water and Sewer Contracts County Administrator: Page I of 2 Item Number: 10.A. Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 99-0260 Lake Genito, Section E Southern Real Estate Development, Incorporated Excalibur Construction Corporation Water Improvements - Wastewater Improvements - Clover Hill $26,825.00 $36,972.00 Preparer: Craig S. Bryant Title: Director of Utilities Attachments: [-~ Yes No # 000145 Agenda Item April 14, 2004 Page 2 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 03-0128 Northeast Siding and Construction - Whitepine Road Woo K. Cheon Gleghorn Excavating, Incorporated Water Improvements - $10,490.00 Wastewater Improvements - $3,375.00 Dale Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 03-0149 Swift Creek Baptist Church Parking Expansion Swift Creek Baptist Church Buchannan and Rice Contractors, Incorporated, and Century Construction Company, Inc. Water Improvements - $52,100.00 Wastewater Improvements - (Private) o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 03-0218 Premier Pets @ Justice Road Katherman and Company, Incorporated Bookman Construction Company Water Improvements - Wastewater Improvements - Midlothian $63,590.00 $31,756.00 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 03-0326 Woodlake Carwash - Hull Street Road Automatic Investments, LLC Richard L. Crowder Construction Company Water Improvements - Wastewater Improvements - Matoaca $6,033.54 $9,271.48 0005.46 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 14, 2004 Item Number: 10.B. Subiect: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Fund, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Preparer: Lane B. Ramsey Title: County Administrator Attachments: Yes ~-~ No #000 _47 BOARD MEETING DATE 07/01/03 11/25/03 11/25/03 11/25/03 11/25/03 11/25/03 11/25/03 11/25/03 11/25/03 11/25/03 CHESTERFIELD COUNTY GENERAL FUND BALANCE April 14, 2004 DESCRIPTION FY2004 Budgeted Beginning Fund Balance Designate excess revenue (County) for non-recurring items in FY2005 Designate excess expenditures (County) for non-recurring items in FY2005 Designate excess expenditures (Schools) for non-recurring items in FY2005 Designate excess expenditures (Schools) for non-recurring items in FY2004 FY03 Results of Operations - Police for use in FY2004 FY03 Results of Operations - Fire for use in FY2004 FY2004 FY03 Results of Operations - MH/M~SA for use in FY2004 FY03 Results of Operations - Projected CSA Shortfall for use in FY2004 AMOUNT (102,908) (3,133,048) (456,699) (349,922) (lOO,OOO) (lOO,OOO) (lOO,OOO) (43,000) (156,000) BALANCE $42,264,186 $42,161,278 $39,028,230 $38,678,308 $38,221,609 $38,121,609 $38,021,609 $37,921,609 $37,878,609 $37,722,609 000 .48 Board Meeting Date CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT April 14, 2004 Description FOR FISCAL YEAR 2002 BEGINNING JULY 1, 2001 4/4/2001 FY02 Budgeted Addition 4/4/2001 FY02 Capital Projects 7/25/2001 County's Master Plan Update 9/26/2001 Video equipment for Circuit and General District Courts 10/24/2001 360 West Corridor Plan 11/14/2001 Building Improvements (County Administration) 11/14/2001 Security Enhancements (MIt/MR and County Administration) 2/27/2002 Consultant study to develop revitalization/ development strategy for the Cloverleaf Mall Area 4/24/2002 Settlement of the Route 10 widening condemnation lawsuit with Heritage Chevrolet 4/24/2002 Government Center Parkway Project - partial funding ($1.25 million project) FOR FISCAL YEAR 2003 BEGINNING JULY 1, 2002 4/10/2002 FY03 Budgeted Addition 4/10/2002 FY03 Capital Projects 8/28/2002 Purchase land for athletic facilities at Spring Run Elementary School, closing costs, and environmental assessment FOR FISCAL YEAR 2004 BEGINNING JULY 1, 2003 4/9/2003 FY04 Budgeted Addition 4/9/2003 FY04 Capital Projects 7/23/2003 National search for a developer to revitalize the Cloverleaf Mall area 10/8/2003 Debris pick-up program due to Hurricane Isabelle Amount 8,800,000 (7,579,700) (85,000) (90,000) (70,000) (170,000) (107,000) (50,000) (250,000) (75,000) 8,600,000 (7,277,800) (140,000) 9,354,000 (8,559,300) (44,000) (1,000,000) Balance 9,988,012 2,408,312 2,323,312 2,233,312 2,163,312 1,993,312 1,886,312 1,836,312 1,586,312 1,511,312 10,111,312 2,833,512 2,693,512 12,047,512 3,488,212 3,444,212 2,444,212 000 1_49 000~-50 Prepared by Accounting Department March 31, 2004 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began 04/99 06/99 1/01 03/01 04/01 11/00 09/01 03/03 03/04 APPROVED AND EXECUTED Description Public Facility Lease - Juvenile Courts Project School Copier Lease #1 - Manchester High School Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Telephone System Upgrade School Copier Lease #2 - Manchester High School School Copier Lease #3 - Chester Middle School School Server Lease Certificates of Participation - Building Construction, Expansion and Renovation Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Original Amount $16,100,000 43,587 13,725,000 1,222,411 20,268 20,268 278,372 6,100,000 21,970,000 Date Ends 11/19 05/04 11/21 03/05 03/06 09/05 07/05 11/23 11/24 Outstanding Balance 03/31/04 $12,880,OO0 2,617 11,885,000 200,413 9,620 7,482 113,886 6,100,000 21,970,000 TOTAL APPROVED AND EXECUTED $37.509.906 $31,199.018 PENDING EXECUTION Description None Approved Amount ooOa_s . CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 14, 2004 Item Number: 10.C. Subiect: Report of Planning Commission Substantial Accord Determination on Clover Hill High School - Cosby Site (Case 04PD0285) - Amendment to Substantial Accord (Case 04PD0188) Relative to Storm Water Best Management Practices County Administrator's Comments: //~.~C.O~;~u~4/,[C~ ~-~-~-~.~ ~~ County Administrator: Board Action Requested: On March 16, 2004, the Planning Commission determined that Case 04PD0285 is in substantial accord with the Comprehensive Plan. Staff recommends no action. Summary of Information: The Commission voted unanimously to find this request substantially in accord with the Comprehensive Plan, subject to a condition (See attached map and condition). Specifically, the Commission amended the previously granted Substantial Accord relative to phosphorus runoff limitations. State law provides that the Board may overrule the Planning Commission's determination or refer the matter back to the Planning Commission for an additional public hearing and decision. If the Board takes no action, the substantial accord determination will become final. Staff recommends no action. Preparer: Thomas E. Jacobson Title: Director of Planninq C:DATNAG ENDN2004/APR 14/SUBACC/gok Attachments: Yes ~ No O00~_SZ CONDITION A water quality best management facility shall be constructed on-site to achieve a maximum phosphorus runoff limit of .45 pounds per acre per year or a regional BMP shall be in place through which this site shall drain into. (Note: This Condition supercedes Condition 7 of Case 04PD0188. All other conditions of Case 04PD0188 remain applicable.) 000 -58 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subiect: April 14, 2004 Item Number: 14.A.1. Resolution Recognizing Colonel Jesse J. Mayes County Administrator's Comments: County Administrator: Board Action Requested: Mr. Miller requested that the following resolution be adopted. Summary of Information: This resolution recognizes Colonel Jesse J. Mayes for supporting and honoring our nation's veterans. Preparer: Donald J. Kappel Attachments: Ycs -~No Title: Director, Public Affairs # O00~_s5 RECOGNIZING COLONEL JESSE J. M_AYES FOR HIS SUPPORT OF OUR NATION'S VETERANS WHEREAS, Chesterfield County is committed to honoring and supporting the men and women who currently serve in the U. S. military; and WHEREAS, Chesterfield County is also dedicated to honoring the memory of those who have served our nation honorably as members of the U. S. military; and WHEREAS, Mr. Baxter Perkinson, Sr., is a Chesterfield County resident and World War II veteran of ~the Battle of the Bulge"; and WHEREAS, in 1983, Mr. Perkinson was also chairman of the Citizenship and Patriotism Committee of the South Chesterfield Ruritan Club, as well as past-president of that organization; and WHEREAS, Mr. Perkinson had planned a July 4tn ceremony at the county's Historic 1917 Courthouse; and WHEREAS, Mr. Perkinson sought the approval of the Matoaca District Supervisor, Colonel Jesse J. Mayes; and WHEREAS, Colonel Mayes was very supportive of Mr. Perkinson's plans to honor our nation's veterans with this 4tn of July ceremony; and WHEREAS, Colonel Mayes obtained the support of the Chesterfield County Board of Supervisors for this patriotic event; and WHEREAS, this 1983 ceremony has grown into an annual event that draws visitors and veterans' organizations from throughout the region; and WHEREAS, it is right to give our nation's veterans this well-earned respect and remembrance. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 14~h day of April 2004, publicly recognizes former Matoaca District Supervisor Colonel Jesse J. Mayes, and extends appreciation for his patriotic support of our nation's veterans and for his support of Mr. Perkinson's efforts to honor our nation's military, especially members who were residents of Chesterfield County. 000 _56 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 14, 2004 Item Number: 14.A.2. Subiect: Resolution Recognizing the Honorable Judge Ernest P. Gates, Sr., (Retired) County Administrator's Comments: County Administrator: Board Action Requested: Mr. Miller requested that the following resolution be adopted. Summary of Information: This resolution recognizes The Honorable Judge Ernest P. Gates, Sr. for supporting the memory of those who have served and are serving in the U.S. Military. Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: Ycs No 0001.~7 RECOGNIZING THE HONORABLE JUDGE ERNEST P. GATES, SR., (RETIRED) WHEREAS, Chesterfield County is committed to honoring and supporting the men and women who currently serve in the U. S. military; and WHEREAS; Chesterfield County is also dedicated to honoring the memory of those who have served our nation honorably in the past as members of the U. S. military; and WHEREAS, Mr. Baxter Perkinson, Sr., is a Chesterfield County resident and World War II veteran of ~the Battle of the Bulge"; and WHEREAS, in 1983, Mr. Perkinson was also chairman of the Citizenship and Patriotism Committee of the South Chesterfield Ruritan Club, as well as past-president of that organization; and WHEREAS, Mr. Perkinson had planned a July 4tn ceremony in 1983 at the county's Historic 1917 Courthouse; and WHEREAS, Mr. Perkinson sought the approval of the Honorable Judge Ernest P., Gates, Sr., Circuit Court Judge, to use the courthouse for the ceremony in the event of inclement weather; and WHEREAS, Judge Gates was very supportive of Mr. Perkinson's plans to honor our nation's veterans with this 4tn of July ceremony; and WHEREAS, Judge Gates also suggested that a Veterans Memorial Wall be constructed at the site of the historic courthouse to honor all military veterans, especially those who were residents of Chesterfield County; and WHEREAS, this 1983 ceremony has grown into an annual event that draws visitors and veterans' organizations from throughout the region; and WHEREAS, it is right to give our nation's veterans this well-earned respect and remembrance. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 14tn day of April 2004, publicly recognizes retired Judge Ernest P. Gates, Sr., and extends appreciation for his support for our nation's veterans, including those from Chesterfield County; gratitude for the innumerable other contributions he has made to the safety and quality of life of our county while serving on the bench; and wishes him continued success and happiness in his retirement. 000 .58 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 14, 2004 Item Number: 14.B. Subiect: Resolution Recognizing Christopher L. Winstead for His Contributions as Resident Engineer to Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Mr. Ramsey requested that the following resolution be adopted. Summary of Information: This resolution recognizes Christopher L. Winstead for his five years of service as VDOT's Resident Engineer for Chesterfield County Preparer: Donald J. Kappel Attachments: Ycs No Title: Director, Public Affairs # 000159 RECOGNIZING MR. CHRISTOPHER L. WINSTEAD FOR HIS CONTRIBUTIONS AS RESIDENT ENGINEER TO CHESTERFIELD COUNTY WHEREAS, Chesterfield County's roads are maintained by the Virginia Department of Transportation (VDOT); and WHEREAS, VDOT provides a resident engineer who serves as a liaison between Chesterfield County and VDOT; and WHEREAS, for the past five years, Mr. Christopher L. Winstead has been resident engineer for Chesterfield County; and WHEREAS, Mr. Winstead is a licensed professional engineer; and WHEREAS, Mr. Winstead is a graduate of Virginia Tech and also of VDOT's engineer training program; and WHEREAS, Mr. Winstead has served as chairman of the Resident Engineers Committee; and WHEREAS, Mr. Winstead has been named District Construction Engineer for VDOT's Richmond District. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 14tn day of April 2004, publicly recognizes Mr. Christopher L. Winstead, extends its appreciation for his professionalism during the past five years, and wishes him continued success in his new position as District Construction Engineer for the Richmond District. 000 _60 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 14, 2004 Item Number: 14.C. Subiect: Resolution Recognizing the 30tn Anniversary of the Brandermill Community County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requested that the following resolution be adopted. Summary of Information: This resolution recognizes the 30t~ Anniversary of the Brandermill Community and it having provided an extraordinary quality of life for its residents. Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: Yes ~ No 000161 RECOGNIZING THE 30TM ANNIVERSARY OF THE BRANDERMILL COMMUNITY WHEREAS, Chesterfield County is committed to providing extraordinary quality of life for its residents; and an WHEREAS, in 1974, the zoning of the 2,800-acre Brandermill community as Chesterfield County's first planned unit development added a significant and positive quality of life enhancement to the county; and WHEREAS, located on the picturesque, 1,700-aCre Swift Creek reservoir, Brandermill offers a lifestyle that is the envy of many other communities; and WHEREAS, Brandermill has more than 75 miles of public roads, 15 miles of wooded bike trails, three swimming pools, a clubhouse, marina and sailing center, community gardens, open spaces and numerous parks and playgrounds; and WHEREAS, this rustic and park-like setting has served as a model for many other environmentally-friendly communities; and WHEREAS, Brandermill's first home was completed in 1976, and now the community boasts 4,000 homes, 150 businesses and more than 12,000 residents; and WHEREAS, the Brandermill Community Association transitioned to citizen control in 1988; and WHEREAS, the Brandermill Community Association has since set the standard for similar organizations, and has been responsible for the Brandermill community being named ~Community of the Year" for 1998; 1999; 2001 and 2002 by the Community Association Institute; and WHEREAS, the Brandermill community has been recognized as ~the best planned community in the United States" by Better Homes and Gardens magazine and by the National Association of Homebuilders. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 14tn day of April 2004, hereby extends its congratulations and best wishes to the residents of the Brandermill community as Brandermill celebrates its 30th anniversary, thanks the community for the manner in which it has protected the environment, and wishes Brandermill many more years of well-deserved success. 000 ;2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 14, 2004 Item Number: 14.D. Subject: Recognizing the Contributions of County Administrative Professionals and Proclaiming the Week of April 18, 2004, as "Administrative Professionals Week" and April 21, 2004, as "Administrative Professionals Day" County Administrator's Comments: County Administrator: Board Action Requested: Adopt the "Administrative Professionals Week" resolution at the April 14, 2004, Board of Supervisors meeting. Summary of Information: The attached resolution is to recognize the vital contribution of county administrative professionals and to proclaim the week of April 18, 2004, as "Administrative Professionals Week" and April 21, 2004, as "Administrative Professionals Day" throughout Chesterfield County. Preparer: Karla J. Gerner Title: Director, HRM Attachments: Yes [----] No # 000~! 63 RECOGNIZING APRIL 18-24, 2004, AS ~ADMINISTRATIVE PROFESSIONALS WEEK" WHEREAS, executive secretaries, administrative assistants, office managers, and other administrative professionals represent one of the largest segments of the labor force; and WHEREAS, administrative professionals have increased their business contributions in recent years by mastering computer technoloqy and taking vital information management roles; and WHEREAS, a well-trained and fairly compensated administrative workforce is essential to economic success, both locally and nationally; and WHEREAS, the purpose of the International Association of Administrative Professionals is to provide education and training and set standards of excellence; and WHEREAS, the Old Dominion and Tri-Cities Chapters of the International Association of Administrative Professionals, which are active in Chesterfield County and include a number of county employees, support the mission of the national organization by emphasizing the importance of continuing education and building business networks. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 14tn day of April 2004, publicly recognizes April 18-24, 2004, as "Administrative Professionals Week" and encourages management everywhere to foster professional development opportunities for this critical group of employees. 0001 4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 14, 2004 Item Number: 14.E. Subiect: Resolution Recognizing Child Abuse/Neglect Prevention Month - April 2004 County Administrator's Comments: County Administrator: Board Action Requested: Adopt the attached resolution proclaiming April as Child Abuse/Neglect Prevention Month by bringing focus to the growing issues of concern for children in our communities. Summary of Information: April is recognized nationally and in Virginia as Child Abuse/Neglect Prevention Month. Preparer: Sarah C. Snead Title: Director-Social Services Attachments: ~-~No RECOGNIZING APRIL 2004, AS "CHILD ABUSE/NEGLECT PREVENTION MONTH" WHEREAS, children learn from both the strengths of their families and from their weaknesses; and WHEREAS, the majority of families offer a safe and secure environment yet an increasing number of families are exposing children to family drug and domestic violence; and WHEREAS, the increasing instances of drug use by domestic violence between partners are stretching the government systems to ~protect" children at risk; and parents and ability of WHEREAS, extended family, friends and neighbors are often the first to be aware of drug use and violence in a home; and WHEREAS, professionals do not stand alone in their responsibility to help protect children and provide help to families; and WHEREAS, there is no greater power than the power of family and a caring community; and WHEREAS, making a difference in the life of a child requires whenever possible the community working in concert with social workers, school personnel, police and the courts. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 14tn day of April 2004, publicly recognizes April 2004, as ~Child Abuse/Neglect Prevention Month," and encourages all citizens to help in this increasing challenge of protecting our communities' children. 000166 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 14, 2004 Item Number: 14.F. Subiect: Resolution Recognizing the Coalition for Active Children County Administrator's Comments: County Administrator: Board Action Requested: Mr. Miller requested that the following resolution be adopted. Summary of Information: This resolution recognizes the Coalition for Active Children, which focuses on improving children's health by encouraging better nutrition and increased physical activity. Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: Ycs [-'~ No #0001~;7 RECOGNIZING THE COALITION FOR ACTIVE CHILDREN (COACH) FOR ITS' CONTRIBUTIONS TO THE HEALTH OF OUR YOUTH WHEREAS, Chesterfield County recognizes that our young people are treasures that we hold dear; and WHEREAS, Chesterfield County is committed to working to provide our young citizens with the best quality of life attainable; and WHEREAS, the Chesterfield Coalition for Active Children (COACH) is a partnership that focuses on improving children's health by encouraging better nutrition and increased physical activity; and WHEREAS, COACH members are from public and private organizations and include health, education, physical fitness and nutrition professionals; and WHEREAS, nationally, 30 percent of children are overweight or at risk of being overweight, with serious implications for their health; and WHEREAS, COACH provides information and resources to help young parents start, and keep, their children on the path to good health; and WHEREAS, national studies have shown that children who are healthy have better self-esteem and self confidence; and WHEREAS, healthy children also perform better in school; and WHEREAS, changing eating habits and increasing physical activity are the keys to lifelong health. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 14th day of April 2004, publicly recognizes the Coalition for Active Children, extends appreciation to all those involved for their work to assist Chesterfield County families with establishing healthy lifestyles for our young people, and encourages families to work together to develop and maintain good nutrition and active lifestyles that will foster lifelong health. oooa. e;8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: A~3ril 14, 2004 Item Number: 14.~, Subiect: Recognizing Michael Paul DeBiase, Troop 815, Sponsored by Chester United Methodist Church, Vincent Michael Sparzak and Brandon Noble Pierce, both from Troop 876, Sponsored by Mount Pisgah United Methodist Church, Brian Christopher Faulkner, Ryan Matthew Finnerty, Joseph Thomas Hubbard, and Daniel Frederick Shrom, all from Troop 806, Sponsored by Woodlake United Methodist Church, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolutions. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Michael Paul DeBiase, Troop 815, Vincent Michael Sparzak and Brandon Noble Pierce, both from Troop 876, Brian Christopher Faulkner, Ryan Matthew Finnerty, Joseph Thomas Hubbard, and Daniel Frederick Shrom, all from Troop 806, upon attaining the rank of Eagle Scout. All will be present at the meeting, accompanied by members of their family, to accept the resolutions. Bermuda District Michael Paul DeBiase Parents: James and Elizabeth Matoaca District Brian Christopher Faulkner Parents: David and Dalia Midlothian District Vincent Michael Sparzak Parents: Walter and Janet Brandon Noble Pierce Parents: Cliff and Cindy Ryan Matthew Finnerty Parents: Patrick and Carol Joseph Thomas Hubbard Parents: Daniel and Sylvia Daniel Frederick Shrom Parents: Joseph and Susan Preparer: Lisa H. Elko Attachments: Title: Clerk to the Board 000_ 69 RECOGNIZING MR. MICHAEL PAUL DEBIASE UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Michael Paul DeBiase, Troop 815, sponsored by Chester United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Michael has distinquished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 14th day of April 2004, recognizes Mr. Michael Paul DeBiase, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 000 ?0 RECOGNIZING MR. VINCENT MICHAEL SPARZAK UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship trainin9 and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carryin~ out a service project beneficial to his community, being active in the troop, demonstratin~ Scout spirit, and livin~ up to the Scout Oath and Law; and WHEREAS, Mr. Vincent Michael Sparzak, Troop 876, sponsored by Mount Pis~ah United Methodist Church, has accomplished those high standards of commitment and has reached the lon~-sought goal of Ea~le Scout, which is earned by only four percent of those individuals enterin~ the Scouting movement; and WHEREAS, ~rowin9 through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavorin~ to prepare himself for a role as a leader in society, Vince has distinguished himself as a member of a new 9eneration of prepared youn~ citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 14th day of April 2004, recognizes Mr. Vincent Michael Sparzak, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding youn~ man as one of its citizens. O00 ?l RECOGNIZING MR. BRANDON NOBLE PIERCE UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Brandon Noble Pierce, Troop 876, sponsored by Mount Pisgah United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Brandon has distinquished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 14th day of April 2004, recognizes Mr. Brandon Noble Pierce, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. O00XTZ RECOGNIZING MR. BRIAN CHRISTOPHER FAULKNER UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Brian Christopher Faulkner, Troop 806, sponsored by Woodlake United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Brian has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 14th day of April 2004, recognizes Mr. Brian Christopher Faulkner, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 000 _ 8 RECOGNIZING MR. RYAN MATTHEW FINNERTY UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Ryan Matthew Finnerty, Troop 806, sponsored by W6odlake United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Ryan has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 14th day of April 2004, recognizes Mr. Ryan Matthew Finnerty, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 000 .74 RECOGNIZING MR. JOSEPH THOMAS HUBBARD UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Joseph Thomas Hubbard, Troop 806, sponsored by Woodlake United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, J. T. has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 14th day of April 2004, recognizes Mr. Joseph Thomas Hubbard, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 000575 RECOGNIZING MR. DANIEL FREDERICK SHROM UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Daniel Frederick Shrom, Troop 806, sponsored by Woodlake United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Daniel has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 14th day of April 2004, recognizes Mr. Daniel Frederick Shrom, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 000 .'/6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: April 14, 2004 Item Number: 16.A. Subiect: Public Hearing for Public Facilities Plan, an Amendment to The Plan for Chesterfield Relating to Public Facility Needs Through 2022 County Administrator's Comments' ./~ County Administrator: Board Action Requested: The Planning Commission recommends the Board of Supervisors approve the Public Facilities Plan relating to public facility needs through 2022. Summary of Information: The Public Facilities Plan update began in 1999. The Planning Commission reviewed the draft plan at three work sessions and two public hearings. At a regular hearing on February 17, 2004, the Planning Commission recommended approval of the Public Facilities Plan amendment. This Plan amendment would replace the existing Public Facilities Plan that was adopted in 1995. The Plan comprehensively assesses public facility needs. The principal goal of the Plan is to forecast when and where expanded and new facilities will be needed to most efficiently and conveniently serve county residents. The Plan quantifies demands for fire/rescue stations, libraries, parks, police stations, and schools through a detailed analysis of current and projected service demands. The Plan recommends the following facilities by 2022: Preparer: Thomas E. Jacobson Title: Director of Planning C:DATA/AG ENDN2004/AP R/AP R 14/PUBFACPLAN/GOK Attachments: Yes ~ No # 000~-'77 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 · Six new and five expanded fire/rescue stations · Five new and one expanded elementary schools · Two new middle schools and one expanded middle school · Two new high schools (one of which is pending construction) and one expanded high school · Two new regional parks · Ten new community parks · 29 new neighborhood parks · Nine new special purpose parks · Four new and four expanded library branches · One new police station and three new community policing offices The attached plan reflects changes recommended by the Planning Commission. The Midlothian District Supervisor recommends greater locational flexibility for library facilities in the Robious Road area. See Attachment for recommended text amendment. The County Administrator recommends text changes summarized below and provided on the attachment. · Clover Hill High School Replacement in 2009 or later · Flexibility to replace older school facilities · Flexibility for Fire/EMS Response · Note park projects can be met through public/private partnerships 000~_'?~ Attachment to April 14, 2004, Agenda Item for Public Facilities plan County Administrator's Recommendations: School recommendations (page 38) would not allow construction of a Clover Hill High School replacement school. To accomplish this goal, the following text changes would be necessary in the draft Plan: Add new bullet point to "Other Criteria" on Daqe 37: "Existing schools may be converted from one school type to another, or replaced with a new school, provided that the converted school is consistent with the Locational and Other Criteria of this Plan, and is located within the same geographic area identified in Plan recommendations. Original student capacity displaced by school conversion or replacement may be assigned to a new school facility in the original school's geographic service area, subject to the Locational and Other Criteria of this Plan. Should the existing Clover Hill High School be replaced with a new school, the new school should be located in the area generally north of Hull Street Road and east of Old Hundred Road and open in 2009 or later." Fire/EMS recommendations (page 9) include a specific recommended order of construction for each facility. This approach may not be fully responsive to evolving Fire/EMS service capabilities (such as use of "first response vehicles" and other non-facility solutions). To accomplish this goal, the following text changes would be necessary in the draft Plan: · Amend recommendation preface text on paqe 9: "Construct new fire/rescue stations to serve existing service gaps T ~ ~ · "Improve fire/rescue stations to serve existing service gaps: Parks and Recreation recommendations (pages 18-20) are ambitious, reflecting the recently adopted Parks and Recreation Master Plan project list. To clarify that some future park needs may be met through partnerships between the private and public sectors, the following language should be added to the draft Plan: · Add sentence at the bottom of the paqe 20: "Recommendations may be implemented through private/public sector partnerships for funding and developing future parks and recreational facili ties. ~ Midlothian District Supervisor's Recommendations Librar~recommendations (pages 12-13) include a Robious/Huquenot library branch. This recommendation should be more flexible to address land availability and changing needs for the optimum size of new libraries. To accomplish these goals, the following text change would be necessary in the draft Plan: · Amend recommendation text on Daqe 13: "e. Robious/Huguenot: Construct a~,, ..... ~,~ ~vv~ 15,000 to 20,000 square foot branch library in the "~'-~'~'v.~,..~.~,..~ .... v~ ~~ ~ .......... ~ Robious Roadm. corridor from Huquenot Road to James River Road. 000i$0 COMMUNITY COMPARISON I North East Communities Total avg West Communities \Noodiak*~ Spnng Run Hural Total avg Average Projected Overall Housing Annuai Arm~a, Housing Deveio~ Gro~,~h g ro~,'~¢h .r~ ..... *h Potentiol '!,-':: !nC. % !~c % !nC # Loits Approved Public Tentative School 2.'40:C '!. 30'!/.: 45:1: 2(2 6'?, 1.40% 1.90% 2% 652 172 17% 1.10% 1.07% 2.33% 360 85 18% 3.10% 4.10% 4% 5,154 714 21% 5.63% 3.53% 4.67% 2965 1230 23% JExisting North East Communities Providence Average Approved Potential Total ~,ousi~g ~9US'4~9 t In!to Umtfi ~,t,.,t 2,004 431 497 2,827 507 West Communities Average 2,252 13,920 1,665 2,166 12,607 1,885 source ot data: 2003 Chestediela Communities Reporf 4/i4/2004 Advertising Affidavit (This is not a bill P~ease pay from P.O. Bo× 85333 Richmond, Virginia 23293-0001 (8o4) P O AOX 40 Ad Size Total TAKE NC)T1CF~TAKF, NOTICE THAT ['HI4 FIOARD (') 2D0 x 44.{~0 Media General Operations, Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKR NC)TICETAKE N©TI( 'Was published bY Richmond Times-Dispatch, inc. in the City of Richmond, State of Virginia, on the following dates: 03/31/2004 04/07/2004 The first insertion being given .... Newspaper reference: 1694883 Sworn to and subscribed before me this _ '~-_:~_~ _ State of Virginia c~y of Ri%~ond ~y commission expires ~blic THIS BIL E. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 14, 2004 Item Number: 16.B. Subiect: Public Hearing to Consider Amending the Zoning Ordinance to Allow Single- family Residences as Uses Permitted with Certain Restrictions Within the Ettrick Village Core and Matoaca Village Core Village Commercial Areas County Administrator's Comments= ~'3~.~~.~/~/.,~ ~· County Administrator: Board Action Requested: The Planning Commission recommends the Board of Supervisors adopt the attached Zoning Ordinance amendment. Summary of Information: On February 17, 2004, the Planning Commission recommended approval of this ordinance amendment. Allowing single-family residences as uses permitted with certain restrictions would further implement the goals and recommendations of the recently adopted Ettrick Village Plan and the Matoaca Village Plan, which encourage the maintenance of the existing mix of uses that identify the Ettrick and Matoaca Village Cores as traditional centers of the surrounding communities. (Please see the attached summary). Preparer: Thomas E. Jacobson Title: Director of Plannin.q A:DATA/AG EN DA/2004/MAR 10/ETTRICKVI LLAG E/GOK Attachments: Ycs No 000~_8~. Draft (amended 2/2/04) Zoning Ordinance Amendment: Allow single-family dwellings in 'O' and 'C' Districts as uses permitted with certain restrictions within the Ettrick Village Core and Matoaca Village Core village commercial areas The recently adopted Matoaca Village Plan, as well as the recently adopted Ettrick Village Plan, identify the Matoaca and Ettrick Village Cores as traditional centers of the surrounding communities, each having a cohesive mix of existing residential, civic, religious, and commercial uses arranged along a main street and intersecting streets. Each Village Core, and in particular the village commercial area within the Core, possesses a unique character that has evolved over time, reflecting the community's economic, social and cultural heritage, and is defined by the mix of activities that take place there. As a consequence, in each of these villages, a viable mixed-use environment exists within the Village Core village commercial area, with single-family dwellings interspersed among, and in proximity to, commercial development and civic uses. This condition has existed for well over a hundred years, with no known detriment to the livability of either village. In some instances, existing dwellings within these Village Core village commercial areas were rezoned to commercial classifications (often without the property owner's knowledge or consent) through past countywide zoning initiatives, and are now classified by the zoning ordinance as non- conforming uses. This non-conforming status prevents the owners of some single-family dwellings from expanding their residential use (additions of rooms and decks, etc.). Given that the Village Core concept embraces the mix of uses that have evolved over time within the county's villages, single-family dwellings should be allowed as restricted uses in office and commercial districts within Village Core village commercial areas. The following amendment to the Zoning Ordinance would allow single-family dwellings as restricted uses in office and commercial districts within the Matoaca Village Core and Ettrick Village Core village commercial areas. The restrictions would limit such dwellings to the village commercial area, would prescribe a minimum lot area and width for each dwelling, and would require the minimum setbacks and architectural treatment applicable to new office and commercial development to ensure compatibility with the existing pattern of development within the area. However, such dwellings would be exempt from other requirements for office and commercial uses, such as required lighting standards, screening of mechanical equipment and buffering. The allowance would pyramid from O-1 to 0-2, and from C-1 through C-5. It should be noted that properties within the Matoaca and Ettrick Village Core village commercial areas are currently zoned for a mix of residential, office and commercial uses. These Plans support additional commercial zoning within the Village Core village commercial areas, most likely C-2. The zoning ordinance currently allows single-family dwellings as permitted uses by right in 000~82 commercial districts within the Ettrick Business Core. This amendment would make such dwellings restricted uses, subject to the restrictions noted above and specified in the amendment below. This change is recommended to promote consistency of regulation within Village Cores, to ensure that new dwellings have a minimum lot area and lot width consistent with single-family dwelling standards used throughout the county, to exclude single-family dwellings from having to comply with office and commercial standards such as lighting standards, screening of mechanical equipment and buffering, and to promote and enhance the existing pattern of development within the village. Matoaca Village Plan So, them & Weetern Area Pl&n adopted by the Board ~ Supervisors November 12, 2003 Appomattox River 1 matplan adopted.wn~ 40,0QO ~ Ettrf~k Vllbge PIim Pickett Av. Village Commercial The traditional social and commercial center of a village, comprised of a mix of residential, civic, religious, and commercial uses arranged along a main street and intersecting streets. New development should reinforce the unique character of the village by preserving and maintaining the village's existing scale, appearance, form and function. (C-2) IIThoroughfare Roads Ettrick Village Plan I~'~' Major Arterial 90' proposed ;/~/~Co~ll ~e~'~o. r 70' existing I Adopted by the Boaml of Supervisors January 14, 2004 /I / ~/~weams Village Core Parcels Ill Appomattox River Land Use Categories['~'~l Residential 1.0 or less u/ac. ~ Residential 2.5 or less u/ac. Ill Residential 4.0 or less u/ac. ~11 Residential 7.0 or less u/ac. ~ Residential 7.0 or ~ Neighborhood Convenience ~ Community Mixed Use LigM Industriall~*;I Village Commercial ~ Co nservati on~Rec reation Village Commercial The traditional social and commercial center of a village, comprised of a mix of residential, civic, religious, and commercial uses arranged along a main street and intersecting streets. New development should reinforce the unique character of the village by preserving and maintaining the village's existing scale, appearance, form and function. (C-2) Matoaca Village Core village commercial area Ettrick Village Core village commercial area 000~85 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-131 AND 19-144 OF THE ZONING ORDINANCE RELATING TO SINGLE FAMILY DWELLINGS IN O AND C DISTRICTS IN THE ETTRICK Vll J.AGE CORE AND MATOACA VILLAGE CORE BE 1T ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-131 and 19-144 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: DIVISION 16. O-1 NEIGItBORI-IOOD OFFICE DISTRICT 000 Sec. 19-131. Uses permitted with certain restrictions. The following uses shall be permitted in the O-1 District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: 000 (i) Single-family dwellings, provided that: The dwellings are located in the Ettrick Village Core and Matoaca Village Core village commercial areas. The dwellings are located on lots of not less than 7,000 square feet in area and not less than 50 feet in width. These dwellings shall be exempt from Division 3, Development Requirements - Office, Commercial and Industrial, except for setback requirements, and except for architectural treatment (section 19-611). 000 DIVISION 18. C-1 CONVENIENCE BUSINESS DISTRICT 000 See. 19-144. Permitted uses by right. Within any C-1 District, no buildings, structures or premises shall be used, arranged or designed to be used except for one or more of the following uses: OOO 1923(05):64176.1 Revised 212/04 4:05PM 000586 (2) ("p~ . . (-q-) (p) (-r-) (q) (-om (m) Florist shop. (n) Grocery store. (o) Hardware store. Nursery schools and child or adult care centers and kindergartens. Offices. Restaurants, not including fast food or carry-out restaurants. Shoe repair shop. Shopping centers. (-v-) (u) Tailoring and dressmaking shops. ~-,~t'"x (v) Massage clinics. (--x-) (w) Underground utility uses when such uses are located in easements or in public road rights-of-way, except as provided in section 19-145(a). (--y-) (x) Video rental and sales store. 000 That this ordinance shall become effective immediately upon adoption. 1923(05):64176.1 Revised 2/2/04 4:05PM 0 0 0 ~- 8~ An Affiliate of Media Genera] Advertieinfl Affidavit (This is riot a bill P~eas~ pay from invoice) P, O, Bo× 85~3 Richmond, Virginia 23293-0001 ($04) Ad Size (}4/(} 7/2_(~4 t ), 1 ATTACH HErE ~edia General Operations, inc. Publisher of THE R~CHt~OND T~MES-D~SPATCH This is to certify that the attached TAKE NOTIf-;ETAK F{ NOT[C~ was punished by Richmond Times~Dispatch, Inc~ in the City of Richmond, State of Virginia, on the follOWing dates: 03/31/2004 04/07/2004 The first insertion being given Newspaper reference: 1694882 Sworn to and subscribed betore ....... ~0~ rwsor State of Virginia C~ty of R?~mond HiS iS NOT A ~ILL, PAY FROM iNVOiCE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 14, 2004 Item Number: 16.C. Subject: PUBLIC HEARING: To Consider Leasing Space in the Fairgrounds Exhibition Building County Administrator's Comments: ;~\ ~2z~/~, r ~ ~ County Administrator: Board Action Requested: Approve the leasing of space in the Fairgrounds Exhibition Building and authorize the Chairman of the Board and County Administrator to execute the lease agreement. Summary of Information: Since 1996 Capital Area Soccer Association (CASA) has used the Fairgrounds Exhibition Building to run an indoor adult soccer program from January through mid-March. Due to the opening of the new RISE indoor soccer facility, CASA has been unable to draw enough teams to continue their indoor soccer program and has terminated the lease. F.C. Richmond Soccer Club would now like to lease the Exhibition Building for youth soccer training and clinics. The proposed lease would run five-years from January through mid- March for $2,500 per year. On March 24, 2004 the Board set this Public Hearing to consider the lease. Approval is recommended. District: Dale Preparer: John W. Harmon Title: Right of Way Manager Attachments: Yc$ ]No ~)00588 VICINITY SKETCH Public Hearing: To Consider Leasing Space in the Fairgrounds Exhibition Building RD LEISURE COURTS COURTHOUSE RD I STONINGTON 2 SHELTON CT 3 ' 4 PINE ~ ) DR 5 ST.N~INA~ CT CT 6 STABLE GATE ? FOX 8 FOX GREEN E 9 PADDOCK [ CT 10 TREE LINE TR 11 PARTRIDGE F 11 N Chesterf'mld County Department of Utilities Right Of Way Office Advertising Affidavit (This is not a bill Pleam pay from P, O. Bo× 85333 Richmond, Virginia 23293-0001 Date TAKE N(T['ICF. TAKF, N()Tff~,E THAT THE R()ARD () PO0 x 16.00 ATTACH Media Ger~era~ Operations, Publisher of 04/07/2004 Newspaper reference: 1695480 Sworn to and subscribed before THIS IS NOT A BILL. PLEASE P ANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 14, 2004 Item Number: 16.D. Subiect: PUBLIC HEARING: Ordinance to Vacate a Twenty-Foot Temporary Construction Easement, a Variable Width Temporary Construction Easement, a Virginia Department of Transportation Slope and Drainage Easement, and Portions of Fortenberry Drive, Within River's Trace, Sections B and C County Administrator's Comments: ,,~'~ ¢_.c~ J .//~/o~~ County Administrator: BoardActionRequested: Adopt an ordinance to vacate a 20' temporary construction easement, a variable width temporary construction easement, a VDOT slope and drainage easement, and portions of Fortenberry Drive, within River's Trace, Sections B and C. Summary of Information: Foxfield Construction, Inc. has submitted an application requesting the vacation of a 20' temporary construction easement, a variable width temporary construction easement, a VDOT slope and drainage easement, and portions of Fortenberry Drive, within River's Trace, Sections B and C. Staff has reviewed this request and approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Ri,qht of Way Mana.qer Attachments: Ycs --]No # 000~90 ] VICINITY SKETCH PUBLIC HEARING: ORDINANCE TO VACATE A 20' TEMPORARY CONSTRUCTION EASE. MENT, A VARIABLE WIDTH TEMPORARY CONSTRUCTION EASEMENT, A VDOT SLOPE & DRAINAGE EASEMENT, AND PORTIONS OF FORTENBERRY DRIVE Chesterfield County Department of Utilities Right Of Way Office 000~9~. °i 00¢ :t92 Advertising Affidavit (This is not a bill Ple~ pay from invoice} P.O. Box 85333 Richmond, Vircjinia 232934}001 (804) ~9~00 RtGI CF OF WAY DEPT 6710 W KRAILqF, ROAD C. HE~q TER FI F [ D VA 23832 04/0?/2004 12 t 'FAKE N©TICETH A7 ON APR]-L 14 20~ 14 AT 74)0 ) O0 x 19.00 ATTACH Media Genera[ Operations, inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKF, N'C)TICRTI-~AT ON was published ~y Richmond Times~Dispatch, ~nc. in the City of Rich~°nd, State of Virginia, on the foil(~wing dates: 03/3 ]/2004 04/0?/2004 HERE The first insertion being given .... Newspe per referer~e: 1698571 SWorn to and subscribed before 03131/2004 Notary Public State of Virginia CRy of Richmond ~Y Commission expires ~'~~.('e__ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 14, 2004 Item Number: 16.E. Subiect: PUBLIC HEARING: Ordinance to Vacate a Fifteen-Foot Alley Within Block D, Village of Bensley County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate a 15' alley between Lots 1 thru 5 and Lot 6, Block D, Village of Bensley, as shown on the attached plat. Summary of Information: William T. Stubbs and Delvina R. Stubbs have submitted an application requesting the vacation of a 15' alley between Lots 1 thru 5 and Lot 6, Block D, Village of Bensley. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: Ycs --]No 000'19,8 VICINITY SKETCH PUBLIC HEARING: ORDINANCE TO VACATE A FIFTEEN FOOT ALLEY WITHIN VILLAGE OF BENSLEY, BLOCK D NOI'I1NGHILL 3R PARKDA. LE F u~ ~NLN ABERDEEN RD GWYNN AV N Chesterfield County Department of Utilities Right Of Way Office Roger N. & Nancy R. Hoover 2719 SherboorneRoad ]..,ots 1 thru 4 PIN: 789683893200000 £1 William T. & Ddvlna R. Stubbs 270/Sherbourne Road Lots 5 thru 16 DB. 1315 PG. 520 PIN: 789682909800000 15' Alley to be Vacated i An Affiliate of Media Genera~ Advertising Affidavit (This is not a bill. Please pay from invoi~) CIq~,qTF. RFH J) CO R ~GHT WAY RIGHT (gF WAY DRPT CHESTERF~RI .D VA 23gq? P, O. Box 85333 Richmond, Vffgin]a 23293-000i ¢o4) ~49~00 Acco 04i07/20C14 0~/0,7/2004 Code_ qAK'~ NOTICRTHAT ON APRIl, 14 ?0fi4 AT 700 Ad Size 2 O0 x 16 00 ATTACH HERE Media Ger~eral Operations, Publisher of THE RICHMOND TiMES-DISPATCH This is to certify that the attached TAKE N©TICET'[qAT (")N AP~ was published by Richmond ~mes-Dispatch, ~nc, in the City of Richmond, state of Virginia, on the following dates: 03/31/2004 04/07/2004 The first insertion being given .... Newspaper reference: 1699740 Sworn to and subscribed before me this_~~_~ _ oq/q 1 ~ Public Su CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 14, 2004 Item Number: 16.F. Subiect: PUBLIC HEARING: Ordinance to Vacate a Portion of a Fifty-Foot Unimproved Right of Way Known as Knightsbridge Road and a Temporary Turnaround Easement with Shenandoah, Section A County Administrator's Comments: t~E. ~~ ~ b/~C~-~ County Administrator: Board Action Requested: Adopt an ordinance to vacate a portion of a 50' unimproved right of way known as Knightsbridge Road and a temporary turnaround easement within Shenandoah, Section A. Summary of Information: Church #9509 L.P., a Georgia limited partnership has submitted an application requesting the vacation of a portion of a 50' unimproved right of way known as Knightsbridge Road and a temporary turnaround easement within Shenandoah, Section A. Staff has reviewed this request and approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Right of Way Manager Attachments: Yes #000~96 VICINITY SKETCH PUBLIC HEARING: ORDINANCE TO VACATE A PORTION OF A 50' UNIMPROVED RIGHT OF · WAY KNOWN AS KNIGHTSBRIDGE ROAD AND A TEMPORARY TURNAROUND EASE- MENT WITHIN SHENANDOAH, SECTION A m ~'DINGTON DR DR MOSSWOOD Chesterfield County Department of Utilities Right Of Way Office 751-706-3789 LOT 2 LOT 3 SCALE: 1" = 80' I 614 Moorefield Pa~ Drive /~~ CONSULTING ENGINEERS Richmond, Virginia 23236 WILLIAMSBURG · RICHMOND (804) 330-8040 Fax (804) 330-9840 ~. ~' PLAT OF 50' ~ TO BE VACATED KNIGHTSBRIDGE ROAD- CHESTERFIELD COUN~ M~DLOTH~AN D~Sm~CT Drawn By: GFS I Scale: 1"=80' ~ Date: 3/19/04 Job No: R-1012 000198 An Affiliate of Media Genemt Advertising Affidavit (This is not a bill. Please pay from invoice) Cf~F'.RTF, Rtq"H D CO ~I'GHT WAY ~GHT OF WAY ~PT P.O. Box 85333 Richmond, Virg in ia 23293 -O00 t (aW) e49.~000 TAKF NQTfCP;Tf-tA't ON APRtl, 14 2004 AT 700 Ad Size ATTACH Media General Operations, Publisher of THE RICHMOND TiMES-DISPATCH This is to certif~ that the attached TAI4r~ NOTI'CETHAT ON AP'~ was published ~¥ Richmond Times-Dispatch, inc. in the City of Richmond, State of Virginia, on the foik~win9 dates: 03/3 U2004 04/07/2004 The first insertion being given .... o~/~'i Newspaper re fore nee: 1698 ~94 Sworn to and subscribed before HERE State of Virginia I My COmmission expires THiS iS NOT A BiLL PLEASE PAY FROM iNVOiCE. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 14, 2004 Item Number: 16.G. Subiect: PUBLIC HEARING: Ordinance to Vacate a Portion of Perdue Lumber Company Subdivi sion County Administrator's Comments: /'~c.~~ County Administrator: Board Action Requested: Adopt an ordinance to vacate a portion of Perdue Lumber Company Subdivision. Summary of Information: NRP HoldinGs, LLC, has submitted an application requesting the vacation of a portion of Perdue Lumber Company Subdivision as shown on the attached plat. Staff has reviewed this request and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: ¥C$ -~No # 0U0199 VICINITY SKETCH PUBLIC HEARING: ORDINANCE TO VACATE A PORTION OF PERDUE LUMBER COMPANY SUBDIVISION Chesterfield County Department of UUIi'Ues Right Of Way Office TI MMON S GROUP .-""". --~ An Affiliate of Media General AdVertisi ng Affidavit (This is not a bill P~e~ pay from invoicel VA 23Rg2 P. O, Box 85333 Richmond, Virginia 23293-0001 (804} co49-eooo ~Acoourlt~um ~ 27fI6S;6 04/0? 20(}4 121 TAKE NOTlfCF, THAT ©N APRIl 14 2()04 AT ATTACH Media General Operations, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKE NOTfCF. T[4AT ON was published by Richmond T~mes-Dispatch, ~nc. in the City of Rich~nond, State of Virginia, on the foik~wing dates: AP~ 03/3 t/2004 04/07/2004 T~e first insertion being given Newspa~r reference: 1698559 Sworn to and subscribed before HERE State of Virginia C~y of Richmond My commission expires T HIS IS NOT A BILL. PLEA PAY FROIV! INVOICE. THANK U CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 14, 2004 Item Number: 16.H. Subject: PUBLIC HEARING: Request to Quitclaim Portions of Unimproved Rights of Way Known as Fortenberry Drive and Tartan Drive County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate portions of unimproved rights of way known as Fortenberry Drive and Tartan Drive. Summary of Information: Balzer and Associates, Inc. has requested the quitclaim of 8.986 acres of unimproved 70' county rights of way known as Fortenberry Drive and Tartan Drive which are no longer needed for development, as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Matoaca Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: Ycs --]No 0OO2O2 VICINITY SKETCH PUBLIC HEARING: REQUEST TO QUITCLAIM PORTIONS OF UNIMPROVED RIGHTS OF WAY KNOWN AS FORTENBERRY DRIVE AND TARTAN DRIVE Chesterfield County Department of Utilities Right Of Way Office An Affiliate of ~Jed)a Genera) Advertising Affidavit (This is not abi)k please pay from invoice) Richmond, Vi~]n]a CHV,~TERF)EI ,D VA 23832 ISate IAccount Num. ] 04/0812004 i 21 04/08/20f14 ion Ad size TOO x TAKE N©TfCETHAT ON APRIl, 14 2004 AT Media General Operations, Publisher of ATTACH HERE THE RICHMOND TiMES-DisPATCH This is to certify that the attached TAKE NOTI'CETHAT ONAP~ bY RiChmend Times-Dispatch, Inc, in the Ci~y of R~Ch~ond; State of Vkginia' on the following dates: 04/08/2004 The first insertion being given .... 04/081/2004 Newslmper reference: sworn to and subscribed bef ore Notary Public 1707482 / ; S~rvisor State of Virginia City of Richmond My Commission expires THIS IS NOT A BILL PLEASE PAY FROM INVOICE. THANK Y ~, ,~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 ~ AGENDA Meetin~l Date: April 14, 2004 Item Number: 18. Subiect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: i_'~~ Board Action Requested: Summary of Information: Motion of adjournment and notice of a regularly scheduled meeting to be held on April 28, 2004 at 4:00 p.m. Preparer: Lisa H. Elko Title: Clerk to the Board