2017-09-27 Agenda
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
CHESTERFIELD, VIRGINIA 23832-0040
DOROTHY JAECKLE
CHAIR
BERMUDA DISTRICT
LESLIE A. T. HALEY
VICE CHAIR
AGENDA
MIDLOTHIAN DISTRICT
CHRISTOPHER M. WINSLOW
CLOVER HILL DISTRICT
JAMES M. HOLLAND
DALE DISTRICT
STEPHEN A. ELSWICK
MATOACA DISTRICT
JOSEPH P. CASEY, Ph.D.
COUNTY ADMINISTRATOR
3:00 p.m.
DATE: September 27, 2017 ADMINISTRATION BUILDING - ROOM 502 TIME:
PAGE
1.Approval of Minutes for August 23, 2017
2. Requests to Postpone Agenda Items and Additions,
Deletions or Changes in the Order of Presentation
3. Work Sessions
A.Every Day Excellence – Mentoring Pilot Program
(VACo Achievement Award Winner)
B.Tourism Update. . . . . . . . . . . . . . . . . . . . 1
C.Virginia Department of Transportation Update. . . . . 12
D.FY2019 Budget Outlook . . . . . . . . . . . . . . . . 20
E.Winterpock Regional Park. . . . . . . . . . . . . . . 21
F.Colonial Ridge Bond Financing
G.Social Services Board Presentation. . . . . . . . . . 27
4.Reports
A.Report of Planning Commission Substantial Accord
Determination for Chesterfield County Parks and
Recreation (Case 17PD0262) to Permit a Regional
Park in an Agricultural (A) District Located in
the Matoaca District (Winterpock Regional Park) . . . 34
Board of Supervisors
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September 27, 2017
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5. Fifteen-Minute Citizen Comment Period on Unscheduled
Matters
6. Dinner at 5 p.m. with Social Services Board Members
Evening Session Begins at 6 p.m. in the Public Meeting Room
7. Invocation
The Honorable Steve Elswick, Matoaca District Supervisor
8. Pledge of Allegiance
Chief Edward L. Senter, Jr., Fire and Emergency Medical Services
9. County Administration Update
A.Every Day Excellence – Governor’s Technology Award
B.Henricus Historical Park Update. . . . . . . . . . . . 44
C.Other County Administration Updates
10. Board Member Reports
11. Resolutions
A. Recognizing October 10, 2017, as “Christmas Mother
Day” in Chesterfield County. . . . . . . . . . . . . . 52
B.Recognizing the 60th Anniversary of the Richmond
Symphony . . . . . . . . . . . . . . . . . . . . . . . 54
C. Recognizing Ms. Melinda G. Stringfield, Information
Systems Technology Department, Upon Her Retirement . . 56
D. Recognizing Assistant Chief Robert E. Lukhard, Fire
and Emergency Medical Services Department, Upon His
Retirement . . . . . . . . . . . . . . . . . . . . . . 59
12. New Business
A.Appointments
1.Citizens’ Budget Advisory Committee. . . . . . . . 62
2.GRTC Transit System Board of Directors . . . . . . 63
3.Youth Services Citizen Board . . . . . . . . . . . 65
4.Airport Advisory Board . . . . . . . . . . . . . . 66
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B.Consent Items
1. Adoption of Resolutions
a. Recognizing Ms. Lynette L. Luke, Emergency
Communications Center, Upon Her Retirement . . 67
b. Recognizing “Customer Service Week” in
Chesterfield County. . . . . . . . . . . . . . 69
c. Honoring Staff Sergeant Darryl Demetrial
Booker for His Service to Our Nation and
Naming an Access Road on the Grounds of
Manchester High School in His Honor. . . . . . 71
d. Honoring Sergeant Forrest Dane Cauthorn
for His Service to Our Nation and Naming
an Access Road on the Grounds of
Manchester High School in His Honor. . . . . . 75
e. Recognizing Pastors Victor and Carmen
Torres on Fifty Years of Marriage and
Ministry to New Life Outreach Church . . . . . 78
f. Approving Issuance of $28,000,000 in Revenue
Bonds by the Colonial Heights Economic
Development Authority for the Acquisition and
Renovation of Multifamily Residential Rental
Project at The Glen at Colonial Heights/
Colonial Ridge Apartments; and Approval of
Agreement and Memorandum of Understanding. . . 81
2. Acceptance of FY2018 Highway Safety Project
Grants Awarded by the Department of Motor
Safety . . . . . . . . . . . . . . . . . . . . . . 121
3. Consideration of Updated Law Enforcement
Mutual Aid Agreement with the Cities of
Colonial Heights, Hopewell and Petersburg
and the Counties of Prince George, Sussex,
Surry and Dinwiddie. . . . . . . . . . . . . . . . 122
4. Set Dates for Public Hearings
a. To Consider Amendments to Sections 19.1-3
and 19.1-41 of the County Code Relating
to Nonconforming Uses and Related Fees . . . . 127
b. To Consider Amendments to Sections 19.1-2,
19.1-53 and 19.1-570 of the County Code
Relating to Small Cell Communication
Facilities . . . . . . . . . . . . . . . . . . 133
c. To Consider an Amendment to Section 19.1-5
of the County Code Relating to Written
Order. . . . . . . . . . . . . . . . . . . . . 141
d. To Consider a Virginia Airports Revolving
Fund Loan Administered by Virginia Resources
Authority for Design and Replacement of the
Fuel Farm at the County Airport. . . . . . . . 143
Board of Supervisors
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September 27, 2017
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12.B. Consent Items (Continued)
5. Initiation of Application for Conditional Use,
Amendment of Conditional Use and Conditional
Use Planned Development to Permit Expansion of
a Private School (Lifelong Learning Institute)
and Exceptions to Ordinance Requirements on
Property Located on Westfield Road. . . . . . . . . 144
6. Appropriation of Funds and Authorization to
Award a Construction Contract and Change Orders
for the Lucks Lane (Spirea Road to East Evergreen
Parkway) and Lucks Lane (East Evergreen Parkway
to Route 288) Widening Projects . . . . . . . . . . 147
7. Appropriation of Funds for the Elkhardt Road
(Ruthers Road/Pocoshock Boulevard to Elmart Lane)
Improvement Project . . . . . . . . . . . . . . . . 152
8. Designation of FY2019 and FY2020 Revenue Sharing
Projects. . . . . . . . . . . . . . . . . . . . . . 155
9. Approval of Purchase of a Parcel of Land for
Winterpock Regional Park. . . . . . . . . . . . . . 161
10. Acceptance of Parcels of Land
a. Along Hull Street Road from Blue and Gray
Self Storage, Hampton Park, LLC . . . . . . . . 164
b. Along Boulders Parkway from Union Boulders
Land, LLC . . . . . . . . . . . . . . . . . . . 167
c. Along North Courthouse Road from Villas at
Ashford Hill Land Company, LLC. . . . . . . . . 170
11. Requests to Quitclaim
a. A Portion of a Sewer and Water Easement
Across Property of Cole Mt Chesterfield
(Hancock) Va, LLC . . . . . . . . . . . . . . . 173
b. Portions of a Variable Width Sewer and Water
Easement Across Property of Edco, L.L.C.. . . . 176
c. Portions of Variable Width Drainage Easements
(Private) Across Property of Huguenot
Towneplace, LLC . . . . . . . . . . . . . . . . 179
d. Portions of a Sixteen-Foot Drainage Easement
(Public), Sixteen-Foot Water Easements,
Variable Width Sewer and Water Easements and
a Sixteen-Foot Sewer Easement Across Property
of Midlothian Towne Center Apartments, LLC. . . 182
12. Award of Construction Contract for the East
Boundary Road and Walton Bluff Parkway Water
Main Improvements . . . . . . . . . . . . . . . . . 185
13. Acceptance of Open-Space Easement on the
Proposed Hickory Estates Development. . . . . . . . 186
Board of Supervisors
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September 27, 2017
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12.B. Consent Items (Continued)
14. Approval of Changes in the Secondary System of
Highways for North Enon Church Road. . . . . . . . . 189
15. Approval of Purchase of Right of Way for the
River Road-Riverway Road Intersection Project. . . . 194
16. Acceptance of Open-Space Easement and Land
Within the Highlands . . . . . . . . . . . . . . . . 197
17. Request to Aid Douglas R. Sowers in the
Acquisition of Offsite Sewer and Temporary
Construction Easements for Tinsdale Subdivision. . . 201
18. Approval of Grant Agreement with the Economic
Development Authority and Courthouse 3 LLC . . . . . 204
19. Acceptance of State Roads. . . . . . . . . . . . . . 206
20. Transfer of District Improvement Funds
a. From the Bermuda District Improvement Fund
to the Police Department for Traffic Control
During the Chester Kiwanis Club’s Annual
Christmas Parade . . . . . . . . . . . . . . . . 213
b. From the Clover Hill District Improvement
Fund
1.To the Department of Community
Enhancement to Purchase and Plant Trees
in the Medians on Courthouse Road. . . . . . 217
2.To the School Board to Fund Training
for Staff at Reams Road Elementary
for the Leader In Me Program . . . . . . . . 220
c. From the Dale District Improvement Fund to
the Parks and Recreation Department to
Purchase and Install a Scoreboard at the
Salem Church Middle School Athletic Field. . . . 224
13. Fifteen-Minute Citizen Comment Period on Unscheduled Matters
14. Deferred Items
A.Revised County Risk Management Plan. . . . . . . . . . 227
B.Ordinance to Vacate a Fifty-Foot Unimproved Right
of Way Known as Hunters Hawk Drive, Variable
Width Virginia Department of Transportation Slope
and Drainage Easements and Ten-Foot Temporary
Construction Easements Within Beechwood Forest,
Sections 3 and 4 . . . . . . . . . . . . . . . . . . . 242
C.Police Department Towing Contract. . . . . . . . . . . 246
Board of Supervisors
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September 27, 2017
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15. Requests for Manufactured Home Permits and Rezoning Placed
on the Consent Agenda to be Heard in the Following Order:
- Withdrawals/Deferrals
- Cases Where the Applicant Accepts the Recommendation
and There is No Opposition
- Cases Where the Applicant Does Not Accept the
Recommendation and/or There is Public Opposition Will
Be Heard at Section 17
A. 17SN0559 J. Mark Sowers, Matoaca District
B. 17SN0809 ME Reams, LLC, c/o Mark Kukoski, Eagle
Construction of Va., LLC, Clover Hill District
C. 17SN0824 StyleCraft Homes Inc. and Landing Development
Corporation, Matoaca District
D.17SN0826 Kevin J. Nielsen and Swift Creek Place
Partners, Matoaca District
E.17SN0829 The Leo House LLC, Dale District
F.18SN0573 McDonald’s Real Estate Company, Clover Hill
District
16. Public Hearings
A.To Consider an Amendment to Section 9-31 of the
County Code to Provide for a Partial Real Estate
Tax Exemption for Structures Located in Technology
Zones. . . . . . . . . . . . . . . . . . . . . . . . . 265
B. To Consider the FY2019 and FY2020 Transportation
Alternatives Projects. . . . . . . . . . . . . . . . . 268
C. To Consider Amending Sections 15-121, 15-122.1,
15-133, 15-163 and 15-246 of the County Code
Pertaining to Processing Fees and Costs for
Background Checks for Regulated Occupations
and Services . . . . . . . . . . . . . . . . . . . . . 271
D.To Consider Amendments to Chapter 2, Article V
(Sections 2-41, et seq.) of the County Code
Pertaining to Procurement. . . . . . . . . . . . . . . 275
E.To Consider an Ordinance to Vacate a Fifty-Foot
Easement Reserved for Streets Across a Portion
of Lots 2, 3 and 4, Block B, Otterdale Park
Subdivision. . . . . . . . . . . . . . . . . . . . . . 284
F. To Consider Amending a Lease of County Property
at Bensley Park Tower Site . . . . . . . . . . . . . . 287
Board of Supervisors
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September 27, 2017
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17. Remaining Manufactured Home Permits and Zoning Requests
18. Fifteen-Minute Citizen Comment Period on Unscheduled Matters
19.Closed Session Pursuant to Section 2.2-3711(A)(1),
Code of Virginia, 1950, as Amended, Relating to the
Performance of a Specific County Employee
. . . . . . . . . 290
20. Adjournment
. . . . . . . . . . . . . . . . . . . . . . . . 291