2017-10-25 Agenda
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
CHESTERFIELD, VIRGINIA 23832-0040
DOROTHY JAECKLE
CHAIR
BERMUDA DISTRICT
LESLIE A. T. HALEY
VICE CHAIR
AGENDA
MIDLOTHIAN DISTRICT
CHRISTOPHER M. WINSLOW
CLOVER HILL DISTRICT
JAMES M. HOLLAND
DALE DISTRICT
STEPHEN A. ELSWICK
MATOACA DISTRICT
JOSEPH P. CASEY, Ph.D.
COUNTY ADMINISTRATOR
3:00 p.m.
DATE: October 25, 2017 ADMINISTRATION BUILDING - ROOM 502 TIME:
PAGE
1.Approval of Minutes
A.September 27, 2017 Regular Meeting
B.October 11, 2017 Meeting to Interview Candidates for
Police Chief
C.Amendment to July 26, 2017 Minutes. . . . . . . . . . 1
2. Requests to Postpone Agenda Items and Additions,
Deletions or Changes in the Order of Presentation
3. Work Sessions
A.Every Day Excellence Larceny Heroin Program
(VACo Achievement Award Winner)
B.Model County Government . . . . . . . . . . . . . . . 3
C. . . . . 4
D.Introduction of New Planning Director
E.Planning Commissio
F.Community Services Board Presentation . . . . . . . . 13
Board of Supervisors
Agenda
October 25, 2017
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4.Reports
A.Report of Planning Commission Substantial Accord
Determination for Chesterfield County Public
Schools (Case 18PD0126) to Permit an Elementary
School in an Agricultural (A) District Located
in the Matoaca District (Replacement of Matoaca
Elementary School) . . . . . . . . . . . . . . . . . . 29
5. Fifteen-Minute Citizen Comment Period on Unscheduled
Matters
6. Dinner at 5 p.m. with Community Services Board Members
Evening Session Begins at 6 p.m. in the Public Meeting Room
7. Invocation
The Honorable Dorothy Jaeckle, Board of Supervisors Chair
8. Pledge of Allegiance
Eagle Scout Dylan Blanton
9. County Administration Update
A.Every Day Excellence Utility of the Future Today Award
B.Annual Report Presentation Communications and Media
C.Proposed 2018 Legislative Program. . . . . . . . . . . 40
D.Smart Scale Update and Transportation Funding
Priorities . . . . . . . . . . . . . . . . . . . . . . 46
E.Other County Administration Updates
10. Board Member Reports
11. Resolutions and Special Recognitions
A.Recognizing Boy Scouts Upon Attaining the Rank of
Eagle Scout. . . . . . . . . . . . . . . . . . . . . . 50
1. Mr. James Edward Kenimer, Bermuda District
2. Mr. Dylan Ray Blanton, Clover Hill District
3. Mr. John Robert Schunder III, Clover Hill District
4. Mr. Austin Scott Cramer, Midlothian District
Board of Supervisors
Agenda
October 25, 2017
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11. Resolutions and Special Recognitions (Continued)
B.Recognizing Participants in the Fall 2017
Government Citizens Academy. . . . . . . . . . . . . . 52
12. New Business
A.Appointments
1.Board of Building and Fire Code Appeals. . . . . . 54
2.Community Criminal Justice Board . . . . . . . . . 55
B. Consent Items
1. Adoption of Resolutions
a.Recognizing The Late Ricky A. Lewis,
Department of General Services, Buildings
and Grounds Division, for His Service to
Chesterfield County. . . . . . . . . . . . . . 56
b.Recognizing County Employees Upon Their
Retirement
1.Mr. Michael G. Elder, Department of
General Services, Waste and Resource
Recovery Division. . . . . . . . . . . . . 58
2.Captain Rodney C. Duke, Fire and
Emergency Medical Services Department. . . 60
3.Lieutenant Kenneth W. Hall, Fire and
Emergency Medical Services Department. . . 62
4. Ms. Shelcie Moss Lawing, Department of
Mental Health Support Services . . . . . . 64
5. Ms. Teresa V. Davis, Planning Department . 66
6. Corporal Robert Pruckner, Police
Department . . . . . . . . . . . . . . . . 68
7. Ms. Jeanetta Lane, Utilities Department. . 71
8. Mr. James C. Woodley, Utilities
Department . . . . . . . . . . . . . . . . 73
2. Award of Requirements Contract for Inspection
Services for Grandstands and Bleachers to
Engineering Solutions and Construction
Management, PLC. . . . . . . . . . . . . . . . . . 75
3. Approval of a Police Support Services
Memorandum of Understanding Between the Defense
Logistics Agency Aviation and the Chesterfield
County Police Department . . . . . . . . . . . . . 76
4. Approval of Internal Audit Policy Revisions. . . . 81
5. Approval of Transfer from Schoo
Appropriation Category to the Technology
Appropriation Category . . . . . . . . . . . . . . 108
Board of Supervisors
Agenda
October 25, 2017
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12.B. Consent Items (Continued)
6. Acceptance of State Roads . . . . . . . . . . . . . 112
7. Transfer of District Improvement Funds
a. From the Clover District Improvement Fund
to the Parks and Recreation Department to
Purchase and Install a Scoreboard on the
Athletic Field at Swift Creek Middle School . . 115
b. From the Matoaca District Improvement Fund
to the School Board for Equipment for a
STEAM Classroom at Grange Hall Elementary
School. . . . . . . . . . . . . . . . . . . . . 116
c. From the Bermuda District Improvement Fund
1. To the Parks and Recreation Department
to Purchase and Install a Scoreboard on
the Athletic Field at Point of Rocks Park. . 117
2. To the Parks and Recreation Department
to Pay the Cost of Renting a Tent and
Chairs and Providing Labor for the Annual
. . . 118
8. Appropriation of Funds and Authorization to
Award a Construction Contract for the Lucks
Lane (Spirea Road to East Evergreen Parkway)
and Lucks Lane (East Evergreen Parkway to
Route 288) Widening Projects. . . . . . . . . . . . 119
9. Approval of Revised Agreement and Memorandum of
Understanding and HUD Subordination Agreement
Concerning the Acquisition and Renovation of
Residential Rental Project at The Glen at
Colonial Heights/Colonial Ridge Apartments. . . . . 124
10. Set Date for Public Hearing to Consider
Amending and Reenacting Chapter 9, Article II,
Division 3 of the County Code to Add Section
9-34, Exemption for Surviving Spouses of Certain
Emergency Services Providers Killed in the Line
of Duty . . . . . . . . . . . . . . . . . . . . . . 138
11. Appropriation of Funds and Authorization to
Award a Construction Contract and Change Orders
for the Beulah Road (Kingsland Road to Pineleaf
Drive) Improvement Project. . . . . . . . . . . . . 143
12. Transfer and Appropriation of Road Cash Proffer
Funds and Authorization to Proceed with the
Lakeview Road/Branders Bridge Road Roundabout
Project . . . . . . . . . . . . . . . . . . . . . . 147
13. Acceptance of Parcels of Land
a. Along Jefferson Davis Highway from Big Va
Properties, LLC . . . . . . . . . . . . . . . . 151
b. Along Otterdale Road and Cosby Road from
Cosby Village, LLC. . . . . . . . . . . . . . . 154
Board of Supervisors
Agenda
October 25, 2017
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12.B. Consent Items (Continued)
13. Acceptance of Parcels of Land (Continued)
c. For Deerhill Road from Mach 39, LLC. . . . . . . 159
d. Along Hull Street Road, Otterdale Road and
Cosby Road from The Goode Family Limited
Partnership. . . . . . . . . . . . . . . . . . . 162
14. Conveyance of an Easements to Virginia Electric
and Power Company for Service to New Elementary
Schools
a.New Beulah Elementary School . . . . . . . . . . 165
b. New Enon Elementary School . . . . . . . . . . . 168
15.
Reserve and Appropriation of Funds in a New
Project Titled Matoaca Middle School East Addition . 171
13. Fifteen-Minute Citizen Comment Period on Unscheduled Matters
14. Deferred Items
15. Requests for Manufactured Home Permits and Rezoning Placed
on the Consent Agenda to be Heard in the Following Order:
- Withdrawals/Deferrals
- Cases Where the Applicant Accepts the Recommendation
and There is No Opposition
- Cases Where the Applicant Does Not Accept the
Recommendation and/or There is Public Opposition Will
Be Heard at Section 17
A. 17SN0515 Douglas and Susan Sowers, Matoaca District
B. 17SN0798 Kathleen Nevada Jones, Matoaca District
C. 17SN0815 Piney Branch Development Co., Bermuda District
D. 17SN0816 WIC Pocoshock Company, LLC and StyleCraft Homes,
Midlothian and Clover Hill Districts
E. 17SN0821 Southern Century LLC, Matoaca District
F.17SN0827 P&B Development LLC, Bermuda District
G.17SN0828 P&B Development LLC, Bermuda District
H.18SN0500 Melanie A. Knowles and Chad A. Knowles,
Bermuda District
I.18SN0509 Windswept Development LLC, Matoaca District
J.18SN0516 Scott Mills, Dale District
K.18SN0519 Teri C. Pruitt and W.S. Carnes, Inc., Dale
District
L.18SN0521 Connie Turner and Avery Turner, Bermuda District
M.18SN0528 Lucas Properties LLC, Midlothian District
Board of Supervisors
Agenda
October 25, 2017
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16. Public Hearings
A.To Consider Amendments to Sections 19.1-3 and
19.1-41 of the County Code Relating to Nonconforming
Uses and Related Fees. . . . . . . . . . . . . . . . . 176
B. To Consider Amendments to Sections 19.1-2, 19.1-53
and 19.1-570 of the County Code Relating to Small
Cell Communication Facilities. . . . . . . . . . . . . 182
C. To Consider an Amendment to Section 19.1-5 of the
County Code Relating to Written Order. . . . . . . . . 190
D.To Consider Adoption of a Resolution Granting
Final Authorization for a Virginia Airports
Revolving Fund Loan Administered by Virginia
Resources Authority Not to Exceed $2,000,000
for the Design and Replacement of the Fuel Farm
at the County Airport. . . . . . . . . . . . . . . . . 192
E. To Consider the Exercise of Eminent Domain for
the Acquisition of Property Within Plan of
Crescent Park. . . . . . . . . . . . . . . . . . . . . 202
F. To Consider a Request to Quitclaim a Portion of
Deerhill Road. . . . . . . . . . . . . . . . . . . . . 206
G. To Consider the Conveyance of Rights of Way and
Easements to the Commonwealth of Virginia,
Department of Transportation and Easements to
Virginia Electric and Power Company for the
Route 1 Traffic Signal and Turnlane Project at
Happy Hill Road. . . . . . . . . . . . . . . . . . . . 209
H. To Consider Appropriation of Funds for the
Magnolia Green Community Development Authority
Road Widening Project. . . . . . . . . . . . . . . . . 218
17. Remaining Manufactured Home Permits and Zoning Requests
18. Fifteen-Minute Citizen Comment Period on Unscheduled Matters
19. Adjournment
. . . . . . . . . . . . . . . . . . . . . . . . 222