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03-22-2000 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 22, 2000 Item Number: 1. Subject: County Administrator's Comments County. Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Mr. Chris Bates of the Chesterfield Jaycees will be present at the meetin~ to recognize Ms. Laura Dalton and Ms. Susan Taylor of Parks and Recreation for their continued support of the annual Rainbow of Arts event. : Assistant County Administrator %ttacb_ments: 1Yes ~N° I# 00~. Chesterfield aycees Attn: Lisa Elko Chesterfield County Board of Superv/sors Clerk's Office Chesterfield, VA 23832 Lisa Elko, The Chesterfield Jaycees w/sh to recognize two county employees at your March 22~a Board of Supervisors meeting {afternoon session) during the County Administrator's comments. We feel that their continued support of our annual Rainbow of Arts event has proven to be a major contr/butor to the projects continued success. We wish to recoEnize Laura Dalton and Susan Taylor of the Chesterfield County Parks and Recreation Department. We feel having the award given at a county meetinE in front of their peers would be more appropriate than at a Jaycee meeting. We already know and appreciate their contr/butions and truly feel they would be too humble to brine attention to the award outside of the Jaycee meeting. I understand from our conversation that such recoi:nition could be given during the County Administrator's comments portion of your March 22nd afternoon Board of Supentisors meeting. Please call me at (804) 560-9743 for questions and/or derails regarding this award. Thank you. Sincerely,.~ ,// P.S. I have spoke w/th the Chesterfield County Public Affairs Office to see if they would be interested in this information. MAR-O?-2000 CHESTERFIELD JUNIOR CHAMBER OF COM.M.ERCE, INC. P.O. BOX 601 o CHESTERFIEI~, VIRGINIA 23832 Since 1952 - Leaderskiv Trainin~ through Community 0~: 37 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: March 22, 2000 Item Number: 4.A. Subject: Resolution Recognizing Chief Deputy Commonwealth's Attorney Warren B. Von Schuch County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached Resolution Summary. of Information: At the request of the Commonwealth's Attorney, Mr. Warren would like the Board to support the attached resolution. This resolution is in recognition of Chief Deputy Commonwealth's Attorney Warren B. Von Schuch for his leadership and dedication to the citizens of Chesterfield County, and the region. Attachments: Yes [---] No Director, Public Affairs ' OOB RECOGNIZING CHIEF DEPUTY COHHONWEALTH'S ATTORNEY WARREN B. VON SCHUCH FOR HIS CONTRIBUTIONS TO CHESTERFIELD COUNTY WHEREAS, Hr. Warren B. Von Schuch received his Juris Doctor degree from the John Harshall Law School in Chicago, Illinois in 1974; and WHEREAS, after years ef service te the citizens of Richmond Virginia, Hr. Von Schuch joined the Chesterfield County Office of the Commonwealth's Attorney en January 8, 1988; and WHEREAS, Hr. Von Schuch had already distinguished himself as a premier prosecutor in the State of Virginia by trying more than 350 murder cases in the City of Richmond as Deputy Commonwealth's Attorney; and WHEREAS, Hr. Von Schuch continued his exemplary public service in Chesterfield County as Chief Deputy Commonwealth's Attorney; and WHEREAS, Hr. Ven Schuch has successfully prosecuted many key cases involving murder and ether crimes ef violence in Chesterfield County; and WHEREAS, Hr. Von Schuch was presented by the Virginia Association ef Commonwealth's Attorneys the first annual award to an outstanding Deputy er Assistant Commonwealth's Attorney in the Commonwealth of Virginia, "The Warren B. Ven Schuch Distinguished Assistant Award"; and WHEREAS, Hr. Yon Schuch also received the National Excellence in Capital Litigation Award; and WHEREAS, Hr. Ven Schuch has authored, "Trial Capital Hurder Cases in Virginia," a Virginia Lawyers Practice Handbook Consultant; and WHEREAS, Mr. Von Schuch also co-authored a chapter on "Demonstrative Evidence" for a professional handbook published by the College of American Pathologists; WHEREAS, Mr. Von Schuch has shared his professional expertise as an instructor at Spring Institute, VACA in Williamsburg; the University ef Richmond School of Law; J. Sargeant Reynolds Community College; the Richmond Bureau of Police Academy and the Chesterfield County Police Academy; and WHEREAS, Mr. Von Schuch has marked the passage of 25 years of noteworthy, dedicated, and selfless service to the citizens of the Commonwealth of Virgina; and WHEREAS, it is fitting to recognize such outstanding public service. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Mr. Warren B. Von Schuch, expresses appreciation for his long and valued service, and wishes him many more years of professional success and happiness. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Von Schuch and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. c 04 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: March 22, 2000 Item Number: 4,B, Subject: Litter Awareness Month County Administrator's Comments: County Administrator: Board Action Requested: Adopt April as Litter Awareness Month Summary of Information: The Keep Chesterfield Clean Advisory Committee is planning a number of activities in April to bring attention to the county's roadside litter. These activities include a cleanup campaign on April 8 focusing on a designated roadway in each magisterial district. In addition there will be promotional activities at the transfer stations to discourage unsecured loads on private vehicles. The Committee is requesting the adoption of the Proposal declaring April as Litter Awareness month. Preparer: '~~SuzanCraik Title: Extension Aqent Attachments: Yes ~-] No 005 RECOGNIZING APRIL 2000 AS "LITTER AWARENESS HONTH" WHEREAS, littering ef public places and lands within Chesterfield Ceunty is a clear and present danger te the health and welfare of Ceunty citizens; and WHEREAS, litter reduces the safe enjoyment of public places within the lands ef Chesterfield Ceunty; and WHEREAS, clean and erderly public readways, parks, and ether public places are essential te the ecenomic and secial well being ef Ceunty citizens; and WHEREAS, a special cemmittee invelving the Virginia Department ef Transpertation, Sheriff's Department, Extensien Services, General Services Department and ether Ceunty departments have been werking fer the past twe years to identify innovative ways te address litter issues in the Ceunty; and WHEREAS, only citizens of Chesterfield Ceunty can reduce the littering of public places; and WHEREAS, a number of special activities have been planned in April to bring attention to the County's roadside litter concerns; and WHEREAS, these promotional activities will encourage cleanup programs throughout the County, will include special activities at transfer stations, and will discourage unsecured loads on private vehicles. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby recognizes April 2000 as the official "Litter Awareness Month." AND, BE IT FURTHER RESOLVED, that all citizens should be supported and encouraged to fulfill their responsibility to reduce littering in public places. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Mcctin~l Date: March 22, 2000 Item Number: Subject: Recognition of Dale and Clover Hill District Representatives for Keep Chesterfield Clean Corporation 4,Co County Administrator's Comments: County Administrator: Board Action Requested: Adopt resolution recognizing Mrs. Diane Semach and Mrs. Alma Smith Summary of Information: The Keep Chesterfield Clean Corporation Board is made up of representatives of the five magisterial districts. Mrs. Diane Semach and Mrs. Alma Smith have been dedicated volunteers to the County and to Keep Chesterfield Clean. A resolution recognizing Mrs. Semach and Mrs. Smith is recommended by staff. Attachments: Yes ~ No Extension A~ent ~07 RECOGNIZING HRS. DIANE SEHACH FOR HER SERVICE TO THE KEEP CHESTERFIELD CLEAN CORPORATION WHEREAS, the Keep Chesterfield Clean Corporation has been in existence since 1980 with the objective ef educating the public about the problems ef littering and the benefits ef recycling; and WHEREAS, the Board of Supervisors annually appoints one representative from each of the five magisterial districts to serve on the Keep Chesterfield Clean Corporation Board as a Director; and WHEREAS, Hrs. Diane Semach was appointed to serve in 1997, and has continued te serve for three consecutive terms as a volunteer te the Keep Chesterfield Clean Program; and WHEREAS, Hrs. Semach has been a leading advocate of the program resulting in many new approaches to educating the public about the problems of littering and the benefits of recycling; and WHEREAS, Mrs. Semach has given of her personal time and commitment to improve the overall appearance and beauty of Chesterfield County with special attention to the Clover Hill Magisterial District; and WHEREAS, it is the desire of the Board of Supervisors to recognize Mrs. Semach's faithful service to the Keep Chesterfield Clean Corporation, NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Mrs. Diane Semach and expresses appreciation for her dedicated service to the Keep Chesterfield Clean Corporation and her contributions to the County. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mrs. Semach and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. RECOGNIZING MRS. ALMA SHITH FOR HER SERVICE TO THE KEEP CHESTERFIELD CLEAN CORPORATION WHEREAS, the Keep Chesterfield Clean Corporation has been in existence since 1980 with the objective of educating the public about the problems of littering and the benefits of recycling; and WHEREAS, the Board of Supervisors annually appoints one representative from each of the five magisterial districts to serve on the Keep Chesterfield Clean Corporation Board as a Director; and WHEREAS, Hrs. Alma Smith was appointed to serve in 1982, and has continued to serve for eighteen years as a volunteer to the Keep Chesterfield Clean Program; and WHEREAS, Mrs. Smith has been a leading advocate of the program resulting in hundreds of children and adults being involved in the program throughout the years in such activities as the Clean Business of the Month Program, Neighborhood Cleanup Campaigns, and recycling displays and exhibits; and WHEREAS, the Board of Supervisors wishes to recognize Hrs. Smith's faithful service as the Dale District Representative to the Keep Chesterfield Clean Corporation. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Mrs. Alma Smith and expresses appreciation for her long and distinguished volunteer service to the Keep Chesterfield Clean Corporation and her contributions to the County. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Hrs. Smith and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Meetin,cj Date: CHESTERFIELD COUNTY BOARD OFSUPERVISORS AGENDA March 22r 2000 Item Number: Page 1 of I Subject: Work Session on County Administrator's FY2001 Proposed Budget County Administrator's Comments: County Administrator: Board Action Requested: Hold a work session on the County Administrator's FY2001 Proposed Budget Summary of Information- This time has been set to continue work sessions on the County Administrator's FY2001 Proposed Budget. On February 9th, staff presented projected revenues for FY2001. On February 23~'~t, the Police Department, Community Development Division, and the School Board presented their proposed budgets. On March 15th, information was presented on the total FY2001 Proposed Budget, the Community Development Block Grant and the Management Services Division. This work session is the last of three work sessions during which staff will present proposed expenditures for FY2001. Presentations will be made by the Constitutional Officers, the Human Services Division and the Fire Department. Preparer: Rebecca T. Dickson Title' Director, Budget and Manaqement Attachments: Yes ----]No · CI~INNV'Id 1,0 A:I O:INNV'Id 00 A..J '1¥NJ.O¥ 66 A:I 'l'~ll,,LO¥ 86 A:I o 0 0 0 o 0 0 ~)14 C]::INNV'ld 1,0 Ad C]::INNV'Id O0 ,Ad 66 A-i -~vnJ. oV 86 Ad I em.~ e~ kO 0 0 0~ 0 ~~oo o o 8~ o o 0 ,,.J ~ 0;3O Commission Human Services Division Board of Supervisors ~l Cou ty ~ AdministratorI I S°cial Services Board I ~ Community Services Board Extension Services Libraries Parks and Recreation Youth Services Detention Youth Group Home Victim Wimcss , Mental Retardation EXTENSION S HEALTH HISTORIC CHESTERFIELD JUVENILE PR LAW LIBRARY LIBRARY MH/MR/SA PARKS AHD REOREATION COPE WITH SOOIAL SERVICES YOUTH GROUP HOME (1) YOUTH TOTAL GENERJU. FUHD ~2000 216~00 216.600 60,UO0 ~ UO,ROO 110.300! 5,276.300 15.183.300 6AOl.60O O,OOO 1B,1~187.100 619AOO 204.~00 51.522.700 B,OOO 0 ,oeo 56.860.000 Human Services FY2001 Budget REVENUE COMPREHENSIVE SERVICES CCS OPTIONS I~RANT TY CORRECTIOHS SERVICES FY 2000 FY2001 Proposed $2,862.400 $3.704,100 50,800 51,700 315,800 ]VIRGIHIA JUVEHILE COMMUNITY CRIME CONTROL ACT 1,599.700 2.303.600 TOTAL SPECIAL IIEMENUE $6,401,100 $8,354,200 I i,?P,T~. H,U,~, S~,~.~,e E.S s57,590.500 !$64,850,900' Human Services FY2001 Budget TQI IS Working! Population Trends State of the County 400,000- 350,000- 300,000- 250,000- 200,000- 1990 2000 2010 2020 Projected Projected Projected [[] Over 65 [] School Age · Total] MH/MR/SA COMMUNITY SERVICES BOARD Residential Services Expanded by 90 positions last year using Medicaid funds: $4 million increase. Waiting lists need to be reduced especially in mental health services. Pharmacy services need to respond to demand -- state does not cover these costs. MH/MR/SA COMMUNITY SERVICES BOARD Mental Health, Mental Retardation FY2000 FY2001 FY2000 toi iPersonnel $11,751,4012 $15,490,00C 31 8%i $15,183,30fl $20,163,400} 32.8%1 Chester House for MH Day Treatment: relocation New Autistic Group Home: CSA kids Continue to Pursue residential services for MR folks... MH/MR/SA COMMUNITY SERVICES BOARD · Part-time Nurse and Pharmacy Assistant: $26,800 · FT Senior Clinician- $38,000 · Start-up for 24-Hour Group Home - $35,000 SOCIAL SERVICES · Child Protective Services Investigator · Seniors: Adult protective Services Caseload To Increase .... Office Space a Problem: Wagner Building is Overcrowded: Now using former lobby space. Welfare Reform · TANF Customers: 689 VIEW Customers: 1,322 - VIEW participants: 1,051 - Average wage $6.16 - Employed to date: Was 556 now 1,026 - Emerging issue: Childcare for former recipients VIEW Does Work! lSocial Services ........................................................................... ~¥5666 Revenue 15.316,800 ..................................................... i ~ .................................................... HEALTH DEPARTMENT · 91,618 schoolrelated contacts · 2,352 food service inspections · 805 animal bite investigations · 778 septic and well applications · 23,551 consultations with school parents and staff · 24,373 patient visits · 20,736 immunizations · 1250 home visits · 89 families served by Families First 20,736 IMMUNIZATIONS iHealth Department i AdoptedI Proposedi FY2001 iPersonnel i $976,700 $1,031,900 5.7% ¢ ........ 4 iOperatingi 1,621,2001 1,694,000i 4.5% i~i;i~i· ........... Vi.i,,~,i,~;~¥7,7, ................. ~! ........... :i~i~3~;.. Net Cost $2,147,000 $2,122,600i -1.1% HEALTH DEPARTMENT · Teenage Pregnancy Increasing to 29/1000... · Hispanic Population Growth · State Cooperative Budget Funding is flat LIBRARIES · Libraries customers circulated 2,714,060 items! ... 10.6 items per capita · Cost per Circulation is $1.88 · Assistance requests totaled 666,626 · LINC online renewals by customer increased for 11,998 for October 1999 to 22,749 for January 2000 LINC: A Resounding Success! i i Adoptedi Proposedi FY2001~: ~Capital 0! 15,200 N/A Total $5,276,300~ $5,789,400 9.7% iRevenue 719,800 6~,500~ -13 1% .................................. ,.........~...........~ ................................... inet Cost ~ 556,500 $5,163,900~ 13.3% i FT Pos 60 66 6~ Materials Expenditure per Capita in Comparable Public Libraries $8.00 $7.00 $6.00 $5.00 $4.00 $3.00 $2.00 $1.00 $0.00 $7.19 $6.10 $5.85 ; Budgeted Mater a s Expenditure per Cap {~ Wou d increase to $3!80 fo~ FY200~ $5.06 fundin Comparable libraries were selected fTom the Public Library Data Sen,ice '99 Statistical Repair using 1998 repoded data as comparable in population, in sen,ice area, in number of se~.,ice outlets and circulation. Ail U, S libraries pa[ticipating in the PLDS within set parameters ham been included, In addition Prince William Public Library System has also been included since they benchmark with Chesterfield 12/99 LIBP~d~Y ExaInple of Collection Need: 51% of the yOung Reader CollectiOn is 9 Years or Older 5~8 Years ears or 1-4 Years 27% LIBRARIES Issues (listed in priority order) · Current and Furore -Year projected revenues are decreasing because of technology (LINC). · Funding for new materials for LaPrade and Chester: will work with project accounts if feasible... ·Intemet Access is an act in process! · Patrons love LINC! PARKS AND RECREATION · 9,186 adult league ballplayers · 31,751 youth league ballplayers · 23,083 attendees for special events · 25,164 recreation program registrants · 38 cosponsored sports associations · 32 affiliated athletic associations · Henricus and Eppington Foundations PARKS AND RECREATION New Facilities · Ironbridge Park phase IV - baseball, softball, soccer, restroom/concessions · Manchester Middle School soccer lights and irrigation · Meadowbrook High School - softball lights, football/soccer lights and irrigation PARKS AND RECREATION New Facilities · Midlothian Coalmines site · Midlothian High School softball field · Swift Creek Middle school site improvements · Irrigation and turf improvements: - Chalkley elem, Davis elem, Crenshaw elem, Providence middle · Point of Rocks Park new parking lots Serving an AWESOME #! ............................................................................................................. ...................................... Changei FY2000 FY2001 ! FY2000 to ................................................ x~;~' '""~;~;~! ............ 1,993,300~ 5.9% lOperating ~ 1,88Z600 ...................................... ~ .................................... ~Revenue .... !z~.~}~Tq~.~ ....~6}~0.~ 5.3%~ Net Cost ~,53Z900 ~,824,000 6.3% FT Pos. ~ 94~ 96 2~ PARKS AND RECREATION · Maintenance of new and existing parks - Budget has provided for new facilities · Capital Equipment Replacement - Trucks, mowers, pickups: cost $ 40,000 PARKS AND RECREATION Replacement and repair of old lighting systems and renovation of parks funded by advancing bond projects at $475,000. Boardwalk replacement at Point of Rocks: have available $50,000 from insurance recovery and $20,000 coming from CIP to complete. COUNTY FAIRGROUNDS · New user coordinating committee formed to guide the use and development of the fairgrounds... · Site parking, drainage, and internal road improvements funded last year at $100k · Master Plan complete · No new funding; requested $100,000. Historic Chesterfield Henricus Henricus attendance is up... - 60,000 visitors to the park - 30,000 visitors to Visitors center · Visitors Center Phase II - Publik Day: 3-4,000 visitors - Flag Day: 800 visitors - Parade of Lights: 2,000 visitors - Structured Programs · School Children - 94 schools, 2,000 students HISTORIC CHESTERFIELD COUNTY MUSEUM Top Priority and Add-Back: Completing Phase III of Museum Improvement for $106,000. Accomplishments: ~: : ~: : . - 250th Anniversary Celebration '~ - Completion of Phase I and II of Museum Improvements (Tobacco Road/Lord Chesterfield) Phase III Includes: · Permanent Chesterfield County Exhibit Hall · Two additional galleries for changing exhibits which will highlight County History within magisterial districts. · Rehabilitation of the basement area into educational workshop, veterans exhibits and archaeological exhibit. EXTENSION SERVICES · Keep Chesterfield Clean Program supported by grant funds... · Dupont Square neighborhood program (ESL) is receiving Robert Wood Johnson Foundation funding · Child Care Education program received 2nd year grant funding. JUVENILE PROBATION INCLUDING VJCCCA · VJCCCA fund from state responding to needs of juvenile offenders... · New CSU Director to be hired soon. · Space issues will be resolved by new JDR Courthouse now under construction. JUVENILE DETENTION HOME · Accomplishments- - Maintained increased population (33/62) - Completed plans for new facility - Installed and implemented video arraignment · Strategic Issues- - Expansion/Overcrowded - Recruiting and keeping qualified staff - Juveniles with Mental Health Problems YOUTH GROUP HOME Accomplishments: - Utilization increased by 29% from FY98 to FY99 - 100% compliance with USDA, Fire Marshall and Health Department Inspections. - All supervisors completed TQI University Issues: - Recreational program $; staff coverage CSA COMPREHENSIVE SERVICES ACT Budget has been adjusted for changes in State Medicaid Funding and addition of reimbursement analyst position. New software management system being implemented. Will open a new CSA group home for autistic kids to save funds... YOUTH SERVICES · Partnership for Youth · Use, You Lose · Parenting Wisely Youth Services Strategic Issues Development of Youth Web Site Expansion and further development of Youth Services Citizen Board and Partnership for Youth Integration of VJCCCA planning into the larger system Community Corrections Implementation of Drug Court. · Implementation of the Video Arraigranent for Chesterfield County · Day Reporting Center Clinician $44,300. Human Services Administration Emphasis will placed on establishing collaborative programs for youth and seniors through: Youth Matters Boys and Girls Club Boys and girls Scouts YMCA Family and Children's Service CAAA The End (finally!) (D *mi · · · · · >. 0 OGO sIIUD jo # LL~ ~ 069 070 W .mN (D (D O73 · % · -X* · % · ~' ¢)?4 -mi ,.--, ~ 0 Cy o o o o · · · · · CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 4 Meeting Date: March 22, 2000 Item Number: ?.^.z. Su~ect: Award of Consulting Contract with Computronix for Relational Database and Appropriation of Funds County Administrator's Comments: County Administrator: Board Action Requested:Authorize County Administrator to enter into consulting contract with Computronix to develop the Chesterfield Development Information System (CDIS), and appropriate $401,000 reserved for this purpose. Summary of Information: In the fall of 1996, an inter-departmental group consisting of representatives of Community Development departments, IST and the Real Estate Assessor's office was assembled to determine the need for an integrated parcel database. Based upon the outcome of that group's deliberations, IST proposed an integrated property information management system to replace the various stand-alone systems supporting the functions of the seven Community Development departments. The Chesterfield Development Information System (CDIS) is to be a Relational Database Management System (RDMS) to include computer hardware, software, communications, maintenance, training and support for operating an integrated property information management system. Prepa~r___~ ' Title: Mgr., Community Development Service.~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 4 CDIS would support the functions of the departments of the Division of Community Development as well as interface with the Real Estate Assessor, Health, Fire and Police Departments. Emphasis will be placed on land development (parcel creation, rezoning, subdivisions, and site plans), permitting and inspections, geographic analysis, complaint tracking, and interface with existing systems which are not part of the Division of Community Development. The purpose of the CDIS is to provide the County with increased capability to respond to customer needs, improve the quality of service to the public, streamline entry of data relevant to land development by reducing duplication of data, improve quality of data, and to integrate the tabular database with the graphic database contained within GIS. CDIS is expected to enhance the building inspection process through reducing turnaround time by increased coordination between Building Inspections and other departments, improving responses to customer requests through elimination of redundant date entry, making customer service information directly available to customers, and expanding input options for customer requests (such as applications and electronic plan-submittals). The objective of the Community Development Division through the CDIS is to be able to: · Identify all development (PIMS and BIS) associated with an address/parcel, to include zoning, site plan and/or subdivision, violations, building permits, inspections, COs, etc.), · Associate proffers to a parcel by subdivision section (need to establish direct link from subdivision to zoning cases), · Standardize data entry requirements for multiple case types to eliminate redundancy and provide accurate, reliable data to customers, and · Enforce adherence to documented parcel development procedures. · Assign responsibility to appropriate department for definition of boundaries such as enterprise zones. · Provide a single logical database structure for property and geographic data. · Improved access and use of spatial data with business application data. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 4 · To allow developers/contractors to submit plans electronically and to provide them the ability to check the status of a site plan building permit or other project. · Improved turnaround time of permit processing, site plan review, zoning and subdivision plans, and land use plans. · Provide a centralized database for access by Customer Service Representatives. After two months of negotiations with Computronix representatives, staff has negotiated a contract to implement the Public One-step Service System (POSSE). POSSE will be implemented in stages, and the content of each phase is to be finalized following completion of a Project Planning phase to be conducted jointly by staff and Computronix. POSSE will provide the backbone of the CDIS system and represent the primary component of the relational database system. POSSE can be configured to the County's specific needs and requirements. Computronix has negotiated in good faith striving to achieve a contract with elements favorable to the needs of Chesterfield County. · Comuptronix has agreed to reduce the license fees bid made in January of 1999 by another $10,000 if we complete the License Agreement by April 1, 2000. · Computronix has agreed to freeze the license and support fees for a period of 3 years. · The consultant cost of $500,000 is below the projected cost of consulting services for the development of such a complex and multi-faceted system. · Computronix has agreed to extend the hours of telephone technical support at no charge. · Computronix has agreed to a discounted rate for consulting services for a period of two years. O83 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page/4 of 4 Meetina Date: March 22. 2000 Number Budget and Management Comments: The Board is being asked to authorize the County Administrator to enter into a Contract with Computronix, Inc. for the consulting phase of the CDIS project and to appropriate $401,000 in funds reserved for this purpose. Although the contract is in the amount of $500,000, some funds are already appropriated for this project. In FY99, planning and environmental engineering fees were adjusted to help partially fund this database. Since FY99, these fee increases have been allocated to this project. In addition, since FY99, the Utilities department has been contributing funds to partially support this project as well. Lastly, revenue from the $125 temporary building permit fee has been reserved over the years to cover the cost of the County's shrink swell soil program. The shrink swell soil program ended June 30, 1999. Funds reserved for this program but not spent are being appropriated to cover the Building Inspection's Department cost of the project. The total project is currently estimated at $1.8 million. Once past the consulting phase, the total project cost will be better defined. At that time, staff will formulate a plan for financing the balance of the project. Revenue from the sources mentioned above is projected to cover debt service on the financing. Preparer: ~C,~¢,~'- J_~/;/~,'l~ Title: Director, Budget & Management Rebecca T. Dickson CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Pagel__ofl Meeting Date: March 22, 2000 Item Number: 7.A.2. Subject: State Road Acceptance Coun~ Administrator's Comments: County Administrator: Board Action Requested: Summary. of Information: CLOVER HILL DISTRICT: Andersons Forge, Section MATOACA: Bayhill Pointe, Section 5 Carters Mill, Section 4 (a portion of) Carters Mill, Section 5 Second Branch, Section 1 Preparer:~ Richard M.~'eElfish, P.E. Attachments: Yes No Title: Director, Environmental Engineering 0S5 ] TO: Board of Supervisors FROM~ Departnent of Environmental Engineering SUBJECT: State Road Acceptance - ANDERSONS FORGE, SEC. 1 DISTRICT: CLOVER I~ L 1VIFJFfflNG DATE: 22 March 2000 ROADS FOR CONSIDERATION: ANDERSONS FORGE CT ANDERSONS FORGE DR ANDERSONS FORGE PL BEIl DWS DR PONY CART DR Vicinity Map: ANDERSONS FORGE, SEC. 1 D TO: Board of Supewimm FROM: DepOt of Environmental Engineering SUBJECT: State Road Acceptance - BAYHII I, POINTE, SEC. 5 DISTRICT: MATOACA MEETING DATE: 22 March 2000 ROADS FOR CONSIDERATION: BAY LANDING CF HIII CREEKDR POINT SUNRISE CT Vicinity Map: BAYHIIL POINTE, SEC. 5 TO: Board of Supervisors FROM: Depamnent of Environtnental Engineering SUBJECT: State Road Acceptance - CARTERS MIII, SEC. 4 (a portion of) DISTRICr: MATOACA MERTING DATE: 22 March 2000 ROADS FOR CONSIDERATION: CARTERS VA 1J ,wy RD Vicinity Map: CARTERS MI11 ~ SEC. 4 WaY TO: Board of Supervisors FRO1Vk Depam'r~t of Environmental Engineering SUBJECt: State Road Acceptance - CARTERS MI11 ~ SEC. 5 DISTRICT: MATOACA MEETING DATE: 22 March 2000 ROADS FOR CONSIDERATION: CARTERS CRFlqK DR CARTERS CRF. FK TR CARTERS VAI llqY CT CARTERS VAII ~ PL CARTERS VAI LEY RD CARTERS VAII F3r TN CARTERS VAI I,RY TR Vicinity Map: CARTERS Mit l, SEC. 5 'nxluced by Chesteffield County GIS TO: Board of Supervisors FROM: Deparmamt of Envkonrnental Engineering SUBJECT: State Road Acceptance - SECOND BRANCH, SEC. 1 DISTRICT: MATOACA MF. ETING DATE: 22 March 2000 ROADS FOR CONSIDERATION: DEVETFE CT DEVETrE DR DEVETIE PL Vicinity Map: SECOND BRANCH, SEC. 1 09O CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 22, 2000 Item Number: ?.A.3.a. Subject: Acceptance of a Parcel of Land Along the South Right of Way Line of Salem Church Road from Millard H. Nagle and Loretta H. Nagle County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.243 acres along the south right of way line of Salem Church Road (State Route 642) from Millard H. Nagle and Loretta H. Nagle, and authorize the County Administrator to execute the necessary deed. Summary of Information: This parcel of land will be used for the construction of sidewalks along Salem Church Road to the Salem Church School Complex. District: Dale Preparer:~ '-~J~ ~ Jo~n W. Harmon Attachments: YesI ]No Title: Riqht of Way Manaqer 091 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE SOUTH RIGHT OF WAY LINE OF SALEM CHURCH ROAD FROM MILLARD H. NAGLE AND LORETTA H. NAGLE ~(" 092 BAUYE ~WSnT"W / R=~rS.00 ,  CB=N 00~4'~" W ~ TAg~20 ~ ~ LOR~A ~ ~ ~ 778T6~-2099, ~ OP/N ~ ~6 ~ DB. ~208 PO~O ~ t~808 ~UME 0~ TOT~ T=5~.O0 , OHANSON ROAD RTE 7963 50' R/w NO. L=' R=' T=' CB= 04 /6.79 56.00 8.05 S $2'$1'41" W 06 15.2..ol55.00 8.72 S 58'/9'~0" W 08 [ fo.~51oo65.oo o.82 s 4~'24'04" w cz ]/4381 as.00 7ao s aa'oo'/a" w 08 [99.79[9985.00 4,0.90 S 46'05'S2" l¢ REK' 4-25-99 REg: 4-6-99 DATE: $-11-99 SCALE: 1%60' JOB N0:194186 86.00' / ror,~ , ~ --T=86. O0 ' NORDIO~ ~NE c~=s ~o'm~" ~ RTE 7696 0H~9.60' 50' H/w DEL TA90' 00' 00' ' V.D.O.T. SLOPE & DRAINAGE EASEI~ENT NUMBEt~ DIRECTION DISTANCE LO S 4,.3"55'04" W LfO ,S 41'15~4" W Lfl S 24'f7~" W L f2 'S 6~8'~2" W fZTO' LIS S 4~'05" W 80.~' Lf4 S H'~7"'~ 8.80' Lf8 S 7747~" · rtz8' Lf8 N 89'12~" E 11.08' ~0 S ~" ~ ~/ N 2~6~'08" E 4.17' ~8 S G2'f4~8" W 8.72' ~6 S ~'~6" W 4~.~' LSf S ~1~0" E ~ 10' L~ S ~'46'50" W L~ N 70~7~8" ~ 2.87' JO L = IO. 70' 0 JO 60 90 Scole l" = 60' R=JS. 00' T=5. Jg' CB=N 54'1J"04" E CH= 10. 66' DEL IA I 7' JI ' PJ" ' PLAT OF VAR/ABLE WIDTH _R/I?_ TAKE AND A V.D.O. Z SLOPE dc DRAINAGE EASE/WENT ALONG SALE/W CHURCH ROAD DALE D/STRICT CHESTERFIELD COUAO-~, VIRGINIA 1208 Oorpomt~ Oir¢l~, Ro~noR~, Vir~ini~ ~40~ 8, PNor~ (~40} '/7~-DSBO · Fax (S40} 11058 L,~R~rid~ P~rRw~y · 8uit~ ~ · .~a~l~nd, Vi~lni~ ~$00~ · P~on~ (804} ~50-~888 · R~x ($04} 5S~-~057 093 REFLECTING TOMORROW CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 22, 2000 Item Number: 7.A.3.b. Subject: Acceptance of a Parcel of Land Along the South Right of Way Line of West Hundred Road from Tascon-Chester L.P., a Virginia Limited Partnership County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.185 acres along the south right of way line of West Hundred Road (State Route 10) from Tascon- Chester L.P., a Virginia limited partnership, and authorize the County Administrator to execute the necessary deed. Summary_ of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda . Harmon Attachments: Yes II No Title: Riqht of Way Manaqer 094 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE SOUTH RIGHT OF WAY LINE OF WEST HUNDRED ROAD FROM TASCON-CHESTER L.P., A VIRGINIA LIMITED PARTNERSHIP 395 ~o'~,4~ Rr~ ~ ~555 $ 14'3~'oo" w . 13. 77' ........ 3i5 ........... 50~OUILmNO LiNE ~ ~ 5.83' ....~0~-'~ .... 8ER~IUD. oisrR,¢r CHESTERFIELD COLINDS, VIRGINIA 096 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 22, 2000 Item Number: ?.A.3.¢. Subject: Acceptance of two Parcels of Land Along the South Right of Way Line of Jessup Road from Edmund B. Webster, Jr. County_ Administrator's Comments: County Administrator:~ Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of two parcel of land one containing 0.138 acre and one containing 0.043 acre both along the south right of way line of Jessup Road (State Route 643) from Edmund B. Webster, Jr., and authorize the County Administrator to execute the necessary deed. Summary of Information: These parcels of land are required for the development of Jessup Meadows Subdivision. District: Dale Harmon Attachments: Yes No Title: Riqht of Way Manager 097 ~o. f°r-oji ~= ~-O~r7q '77Z~ OZ~t,~ ~ · PLANNERS · ARCHITECTS. ENGINEERS · SURVEYORS · 501 Branchway Road · Suite 100 · Richmond, Virginia 23236 · 794-0571 · Fax 794-2635 11038 Lakeridge Parkway · Suite 1 · ..Ashland, Virginia 23005 · (804) 550-2888 · Fax (804) 550-2057 FAIRPINES 32 CREEK ROCK Iron§ale Villa New ~enant ~ Sta 11 O99 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of i Meeting Date: blarch 22, 2000 Item Number: 7.^. 4. Subject: Approval of a Contract with Gray Land and Development, LLC for Water and Wastewater Capacity for a Residential Development in Powhatan County County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board of Supervisors approve the Contract in a form acceptable to the County Attorney and authorize the County Administrator to execute the necessary documents. Summary of Information: At the January 26, 2000 meeting the Board of Supervisors approved a contract with Gray Land and Development, LLC (Gray) to provide water and wastewater capacity for a residential development in Powhatan County. The contract requires that Gray construct a trunk sewer through Powhatan with capacity to allow the abandonment of the Michaux Creek Pumping Station. Gray has since determined that the cost to construct the sewer line is prohibitive and has asked that the requirement be removed from the contract. In return Gray has offered to pay an additional $400,000 to the County in consideration of the savings realized from not being required to construct the trunk sewer. Gray will provide a new access road to the pumping station. Gray has also offered to construct the water line to serve the Chesterfield and Powhatan developments in its entirety, as opposed to the phased approach called for in the original proposal. There will also be no refunds for over sizing costs to serve other property in Chesterfield, estimated to be $130,000. Preparer: ~d~ ~c-,~~ T|fle: Director of Utilities C~aig/S. mry~t Attacknnents: ~__~ Yes No loo CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2__ Meeting Date: March 22, 2000 Item Number: ?.A.5. Subject: Lease of the Greenfield Community Association Community Building for Operating a Teen Center Program County_ Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors authorize the County Administrator to enter into a lease agreement, approved by the County attorney, with the Greenfield Community Association for the use of the Greenfield Community Association Building from June 19, 2000 to August 21, 2000. Summary_ of Information: As in 1999 the Greenfield Community Association approved the use of the Greenfield Community Association Building to operate a teen center. The Greenfield Teen Advisory Committee, which includes parents and teenagers from the Greenfield area, have requested that programs be held at this site. A $2,000 fee will be charged for use of this facility. Funds are available in the Parks and Recreation Department budget. This program, which has operated for the past four years, positively impacts the teen population in this area of the County. District: Midlothian Preparer: Jo nC~W.HarmonV'-f' Attachments: Yes NO Title: Riqht of Way Manager 101 Meetin~l Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA March 22, 2000 Page 2 of 2 Budget and Manaqement Comments: The Board is being asked to authorize a lease agreement with the Greenfield Community Association in the amount of $2,000 for the use of its building to operate a teen center. Funds are available for this fee in the current operating budget of the Parks and Recreation Department. This lease is similar to the one approved in 1999. Preparer: Rebecca T. Dickson Title: Director, Budget & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 22, 2000 Item Number: 7.A.6. Subject: Request to Quitclaim a Portion of a Sixteen Foot Water Easement Across the Property of Stor-All, LTD., a Florida Limited Partnership County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16' water easement across the property of Stor-All, LTD., a Florida limited partnerhsip. Summary_ of Information: Stor-All, LTD., a Florida limited partnership has requested the quitclaim of a portion of a 16' water easement across its property as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Matoaca JoHn W. Harmon Attachments: Title: Riqht of Way Manager 103 VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF A SIXTEEN FOOT WATER EASEMENT ACROSS THE PROPERTY OF STOR-ALL, LTD., A FLORIDA LIMITED PARTNERSHIP :tO4 EXISTIN~ t$' RATERLINE EASEMENT O. B. 3709, PS. 81 TO BE 8UITCLAIMED C,,q.. DATA A-N58 '5£'58"E $. 88' 8-S3.f '07'0£"E 44.50' TMI 7£9673588300000 # t3§51 HULL STREET ROAD RUDD, MARY R. 0.8. 394 PG. 530 909 frS' ktA TERLINE EASEMENT TMJ 7£9573034500000 # ~35t§ HULL STREET ROAD CMPARTNERSHIP D.B. E07~ PG. 490 TM~ 7£.g673805200000 13541 HULL STREET ROAD MCCAFFER~ MICHAEL O.B. 2t2~ PS. 530 OPEN SPACE DEER RU~ LOT SECTION ONE £t P. 8. 53. PS. 72 LOT 20 PLAT ACROSS THE PROPERTY OF  sro~-~. L TO. ~OC~ r~o ~ r~ MA TOACA DIS~ICK CHESTERFIELD · COUNTK VIRGINIA. _ G~ ~A~ i"=l~' 0 ~ ~00 ~00 300 TY~ITENo.:ggPR-0,5, ~ ~w~, ~, ~ & A~a~, ~./ PROJ NO ffffS6 98~ T M '"PAR 0 B~Av~m~3 ' ':-' - ~[ · · · ~.: [ . ~=~v~==o 't.05 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 22, 2000 Item Number: 7 .A. 7. Subject: Resolution Recognizing Miss Jodi Anne Pentecost and Miss Mary Frances Booth Upon Attaining the Gold Award County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolutions Summary of Information: Mr. McHale has requested that the Board adopt the attached resolutions recognizing Miss Jodi Anne Pentecost and Miss Frances Booth, both of Troop 925, sponsored by Chester United Methodist Church, upon attaining the Gold Award. Resides in: Bermuda District Lisa H. Elko Clerk to the Board kttacb_ments: RECOGNIZING HISS JODI ANNE PENTECOST UPON ATTAINING THE GOLD AWARD WHEREAS, the Girl Scouts of the United States of America is an organization serving over 2.6 million girls and was founded to promote citizenship training and personal development; and WHEREAS, after earning four interest project patches, the Career Exploration Pin, the Senior Girl Scout Leadership Award, the Senior Girl Scout Challenge, and designing and implementing a Girl Scout Gold Award project; and WHEREAS, the Gold Award is the highest achievement award in Girl Scouting and symbolizes outstanding accomplishments in the areas of leadership, community service, career planning, and personal development; and WHEREAS, the Girl Scout Award can only be earned by girls aged 14-17 or in grades 9-12 and is received by less than six percent of those individuals entering the Girl Scouting movement; and WHEREAS, Miss Jodi Anne Pentecost, Troop 925, sponsored by Chester United Methodist Church, has accomplished these high standards and has been honored with the Girl Scouts of America Gold Award by the Commonwealth Girl Scout Council of Virginia; and WHEREAS, growing through her experiences in Girl Scouting, learning the lessons of responsible citizenship, and priding herself on the great accomplishments of her Country, Jodi is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Miss Jodi Ann Pentecost and acknowledges the good fortune of the County to have such an outstanding young woman as one of its citizens. 107 RECOGNIZING MISS MARY FRANCES BOOTH UPON ATTAINING THE GOLD AWARD WHEREAS, the Girl Scouts of the United States of America is an organization serving over 2.6 million girls and was founded to promote citizenship training and personal development; and WHEREAS, after earning four interest project patches, the Career Exploration Pin, the Senior Girl Scout Leadership Award, the Senior Girl Scout Challenge, and designing and implementing a Girl Scout Gold Award project; and WHEREAS, the Gold Award is the highest achievement award in Girl Scouting and symbolizes outstanding accomplishments in the areas of leadership, community service, career planning, and personal development; and WHEREAS, the Girl Scout Award can only be earned by girls aged 14-17 or in grades 9-12 and is received by less than six percent of those individuals entering the Girl Scouting movement; and WHEREAS, Miss Mary Frances Booth, Troop 925, sponsored by Chester United Methodist Church, has accomplished these high standards and has been honored with the Girl Scouts of America Gold Award by the Commonwealth Girl Scout Council of Virginia; and WHEREAS, growing through her experiences in Girl Scouting, learning the lessons of responsible citizenship, and priding herself on the great accomplishments of her Country, Mary is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Miss Mary Frances Booth and acknowledges the good fortune of the County to have such an outstanding young woman as one of its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: March 22, 2000 Item Number: 7.A.8.a. Subiect: Transfer of Bermuda District Improvement Funds to the School Board for After-Prom Activities at Thomas Dale High School CounW Administrator's Comments: County Administrator: Board Action Requested: Transfer $1,000 from Bermuda District Improvement Funds to be donated to the School Board subject to the conditions described below. Summary_ of Information: Mr. McHale has requested that the Board transfer $1,000 in District Improvement Funds for after-prom activities at Thomas Dale High School. Although this request originally came from the Thomas Dale High School PTSA, the County is not legally authorized to transfer funds to a PTSA organization. The transfer must be contingent on the money being placed in capital projects or school operating accounts to be applied to appropriate after-prom activities. The School Board must also write checks directly to vendors who will be supplying goods or services to after-prom events. The balance in the Bermuda District Improvement Fund account is $24,265.72; use of $1,000 for Thomas Dale High School; use of $500 for L. C. Bird High School; and $100 for post prom activities at the Governor's School, will leave an available balance of $22,665.72. Preparer: t~__~ ~ ~'_.~ ;('~.~c''~ Rebecca T. Dickson Attachments: · Yes [] No Title: Director, Budget and Management 0422:48449.1 {bt" re_os 01/17/00 16:56 TEL ++274+3557 BEERS HEYWADLEE ~0£ DISTRICT IMPROVEMENT FUNDS This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is He ne_me of the applicant {person or organization} making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application. I , T~.~ ~r,~, zL (f~,,~ ~ '.~&~ - ~at ~s th~mount of funding you are ~r ~ ~r ~ooo. seeking? Describe in detail the funding request and J Is any County Department involved in the project, event or program for which you are seeking funds? ~/0 040713380.1 JAN-l?-20~O If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide ~ro the remainder of the funding? ~~ Co~.~'~ ~ T~/.~~ ~oo ! 01/17/00 16:56 TEL ++274+3557 BEERS HEY~¥ADLEE ~03 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? What is the address of the applicant making this funding request? .Yes No v/ Yes / No Yes No v/ What is the telephone humber, fax number, . ~! '~ ~-~/~ ,,/~o~- ~_c~,~_,.~ ~mail address of the applicant? ~ ~ 7~- ~3~ {_~ ~~ Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Title (if signing on bel~/alf of an organization} Pri~ed Name - 0407:.23380.1 111 J~N-l?-2088 17:19 ++274+3557 97~ P,03 01/17/00 16:56 TEL ++274+3557 BEERS BEYWADLEE ~04 THOMAS D.,4 LE HIGH SCHOOL 3626 WEST ~IUNDRED ROAD CHESTER. VIRGINIA 23831 (804) 768-6245 FAX (804) 768-6256 After Prom Celebration Committee Thomas Dale High School Class of 2001 January 3, 2000 Dear The Thomas Dale High School Class of 2001 "After Prom Celebration Committee", comprised of parents of Thomas Dale High School juniors, is organizing a supervised event for the students to attend after the high school prom. Our goat is to provide our teenagers with a fun, positive environment that is free of alcohol, tobacco and drugs. Every student attending this year's prom will be encouraged to participate in the after-prom festivities to ensure their safety and well- being. We plan this year to have our youth enjoy the first after-prom party in the millennium by providing entertainment such as games, music, dancing, physical fitness activities, refreshments and door prizes. This event is tentatively schecluled for May 19. 2000. With generous businesses, organizations and individuals, we can fund this event for our teenagers. Since promoting responsible teen behavior is part of our commitment to the community, our committee would greatly appreciate your help. Please make your contribution to Thomas Dale Class of 2001 in care of Joanne Berryman 11812 Boyd Rd. Chester, Va. 23831. If you have any questions, please feel free to call Joanne at 748-9433. The name of your business/organization will be proudly displayed at the after-prom party as our thank you for supporting our goal of providing a safe conclusion to a special night. We thank you for your contribution, Sincerely, Donations Chair JAN-IV-2080 17:20 ++Z74+3557 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: March 22, 2000 Item Number: 7.A.8.b. Subject: Transfer of Dale District and Bermuda District Improvement Funds to the School Board for After- Prom Activities at L. C. Bird High School Count~ Administrator's Comments: County Administrator: _~~ Board Action Requested: Transfer $500 from Dale District and $500 from Bermuda District Improvement Funds to be donated to the School Board subject to the conditions described below. Summary_ of Information: Mr. Miller and Mr. McHale have requested that the Board transfer $500 in Dale District and $500 in Bermuda District Improvement Funds for aRer-prom activities at L. C. Bird High School. Although this request originally came from the L. C. Bird High School PTSA, the County is not legally authorized to transfer funds to a PTSA organization. The transfer must be contingent on the money being placed in capital projects or school operating accounts to be applied to appropriate after-prom activities. The school system must also write checks directly to vendors who will be supplying goods or services to after-prom events. The balance in the Dale District Improvement Fund account is $33,275.42; use of $500 for L. C. Bird High School; $1,000 for Meadowbrook High School post-prom activities, and $100 for post prom activities at the Governor's School, will leave an available balance of $31,675.42. The balance in the Bermuda District Improvement Fund account is $24,265.72; use of $500 for L. C. Bird High School; $1,000 for Thomas Dale High and $100 for post prom activities at the Governor's School, will leave an available balance of $22,665.72. Rebecca T. Dickson Attachments: · Yes [] No Title: Director, Budget and Management 0422:48479.1 '1.13 .... 02~25/0,.0 17:24 FA~ 804 748 1239 CHESTERFIELD PD PLANNING DISTRICT IMPROVEMENT FUNDS ~PPLICATION 1~002 This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person cr organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization?' (Also attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? "1~1, O00. 0 0 Describe in detail the funding request and how the money, if approved, will be spent. ~-~ o~ A~7/~?t~ AOX- 7'~¢ ~T~4~E,,~TS 're Is any County Department involved in the project, event or program for which you are seeking funds? 'T~E Po/-., ~ E //,,JO If this request for funding will not fully fund your activitv or program, what other individuals or organizations will provide the remainder of the funding? 0407.23380. I FEB-25-2~00 ~6:45 804 748 ~239 96Z P.02 02/25/00 17:24 FAX 804 748 1239 CHESTERFIELD PD PLANNING ~003 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? .Yes No Yes ~' No Yes v" No What is the address of the applicant making this funding request? What is the telephone ~umber, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-presidenl, chairman or vice- chairman of the organization. Signatu¢~/b Title (if signing on behalf of an organization) Printed Name 0407:23380.1 115 FEB-25-2060 16:46 804 748 1239 96Z P.03 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: March 22, 2000 Item Number: 7.A.$.¢. Subject: Transfer of Clover Hill District Improvement Funds to the School Board for After-Prom Activities at Clover Hill High School CounW Administrator's Comments: County Administrator: _~~ Board Action Requested: Transfer $1,000 from Clover Hill District Improvement Funds to be donated to the School Board subject to the conditions described below. Summary_ of Information: Mr. Warren has requested that the Board transfer $1,000 in Clover Hill District Improvement Funds for after-prom activities at Clover Hill High School. Although this request originally came from the Clover Hill High School PTSA, the County is not legally authorized to transfer funds to a PTSA organization. The transfer must be contingent on the money being placed in capital projects or school operating accounts to be applied to appropriate after-prom activities. The school system must also write checks directly to vendors who will be supplying goods or services to after-prom events. The balance in the Clover Hill District Improvement Fund account is $74,938.41; use of $1,000 for Clover Hill High School, $1,000 for Monacan High School and $100 for post prom activities at the Governor's School will leave an available balance of $72,83 8.41. Preparer: Attachments: Rebecca T. Dickson · Yes [] No Title: Director, Budget and Management 0422:48478.1 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? Describe in detail the funding request and how the money, if approved, will be spent, ii; v~;il ~ ~ ~.o po~ Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380. I Page 2 If applicant is an organization, answer the following' Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? .Yes No Yes v-' No Yes v-' No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. ignature Title (if signing on behalf of an organization) Printed Name 0407:23380.1 118 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: March 22, 2000 Item Number: 7.A. $.d. Subject: Transfer of Clover Hill District Improvement Funds to the School Board for After-Prom Activities at Monacan High School County_ Administrator's Comments: County Administrator: ~ Board Action Requested: Transfer $1,000 from Clover Hill District Improvement Funds to be donated to the School Board subject to the conditions described below. Summa~ of Information: Mr. Warren has requested that the Board transfer $1,000 in Clover Hill District Improvement Funds for after-prom activities at Monacan High School. Although this request originally came from Monacan High School PTSA, the County is not legally authorized to transfer funds to a PTSA organization. The transfer must be contingent on the money being placed in capital projects or school operating accounts to be applied to appropriate after-prom activities. The school system must also write checks directly to vendors who will be supplying goods or services to after-prom events. The balance in the Clover Hill District Improvement Fund account is $74,938.41; use of $1,000 for Monacan High School, $1,000 for Clover Hill High School and $100 for post prom activities at the Governor's School will leave an available balance of $72,838.41. Rebecca T. Dickson Attachments: 1 Yes [] No Title: Director, Budget and Management 0422:48451.1 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds· Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? w If an organization is the applicant, what is the nature and purpose of the organization? ' (Also attach organization's most recent articles of incorporation and/or bylaws to applicatio_n.) . Ok,,..o t~O 0."~ ~d~-,,,.~ -4'0 ~..F__.~) What is the amount of funding you are seeking? Describe in detail the funding request and how the money, if approved, will be spent. o0 · Sm Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 1.20 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? · Yes No Yes v-~' No Yes v/ No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Signature Title (if signing on behalf of an organization) Printed Nam~ 0407:23380.1 ~'~ ~1. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: March 22, 2000 Item Number: 7 .A. 8. e. Subject: Transfer of Dale District Improvement Funds to the School Board for After-Prom Activities at Meadowbrook High School CounW Administrator's Comments: County Administrator: ~ Board Action Requested: Transfer $1,000 from Dale District Improvement Funds to be donated to the School Board subject to the conditions described below. Summary of Information: Mr. Miller has requested that the Board transfer $1,000 in Dale District Improvement Funds for after-prom activities at Meadowbrook High School. Although this request originally came from the Meadowbrook High School PTSA, the County is not legally authorized to transfer funds to a PTSA organization. The transfer must be contingent on the money being placed in capital projects or school operating accounts to be applied to appropriate after-prom activities. The school system must also write checks directly to vendors who will be supplying goods or services to after-prom events. The balance in the Dale District Improvement Fund account is $33,275.42; use of $1,000 for Meadowbrook High School, $500 forL. C. Bird High School post-prom activities, and $100 for post prom activities at the Governor's School will leave an available balance of $31,675.42. Preparer:, I~/~.Sf,.d.( f"~' '~x)i'i ~"V'~ Title: Rebecca T. Dickson Attachments: · Yes [] No Director, Budget and Management 0422:48473.1 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? % Describe in detail the funding request how the money, if approved, will b~spent. Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:233~0.1 1;83 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? · Yes No Yes I~" No Yes v' No Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. litle {if signin~ on bohalf of an Printed Na~ 0407:23380.1 .1. ~, 4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: March 22, 2000 Item Number: 7.A.8. f. Subject: Transfer of Matoaca District Improvement Funds to the School Board for After-Prom Activities at Manchester High School County_ Administrator's Comments: County Administrator: ~ Board Action Requested: Transfer $1,000 from Matoaca District Improvement Funds to be donated to the School Board subject to the conditions described below. Summary_ of Information: Ms. Humphrey has requested that the Board transfer $1,000 inMatoacaDistrict Improvement Funds for after-prom activities at Manchester High School. Although this request originally came from the Manchester High School PTSA, the County is not legally authorized to transfer funds to a PTSA organization. The transfer must be contingent on the money being placed in capital projects or school operating accounts to be applied to appropriate after-prom activities. The school system must also write checks directly to vendors who will be supplying goods or services to after-prom events. The balance in the Matoaca District Improvement Fund account is $55,744.47; use of $1,000 for Manchester High School, $1,000 for Matoaca High School post-prom activities and $100 for post prom activities at the Governor's School, will leave an available balance of $53,644.47. Preparer: ~,c ( '~'~ (~ Title: Rebecca T. Dickson Attachments: · Yes [] No Director, Budget and Management 0422:48483.1 02/22/00 F~b-22~O0 TI. YE 15:07 FAX 8042747333 PAYROLL O1:31P Rob ~ r~ lo'id ~002 P .02 DISTRICT IMPROVEMENT FUNDS This applicat~on must be completed and signed before the CounW can consider e request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person Or organization) making this funding request? s If an organization is the applicant, what is the nature and purpose of the organization? {Also attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? Describe in detail the funding request and how the money, if approved, will be spent. Is any County Department involved in the project, event or program for which you are seeking funds7 If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407'~3380. ! FE~-22-2000 &4:25 804274733~ 96X P.02 02/22/00 TUE 15:07 FAX 8042747333 PAYROLL Feb_?_2_O00l:31P Robin .,told 804 g-3879 ~003 p .03 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? What is the address of the applicant making this funding request? What is the telephone number, fax number, a-mail address of the applicant? .Yes No Yes ~ No Yes ~ No Signature of applicant, If you are signing on behalf of an organization you must be the president, vice-president, chairman or vico- chairman of the organization. Signature ~ Title (if signing on behalf of an organization) Printed Name 0407,.231t0. I 127 FEB-22-20I~0 14: 26 8042747333 96X P. 03 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of AGENDA Meeting Date: March 22, 2000 Item Number: 7.A.8.g. Subject: Transfer of Matoaca District Improvement Funds to the School Board for After-Prom Activities at Matoaca High School County_ Administrator's Comments: County Administrator: ~ Board Action Requested: Transfer $1,000 from Matoaca District Improvement Funds to be donated to the School Board subject to the conditions described below. Summary_ of Information: Ms. Humphrey has requested that the Board transfer $1,000 inMatoacaDistrict Improvement Funds for after-prom activities at Matoaca High School. Although this request originally came from the Matoaca High School PTSA, the County is not legally authorized to transfer funds to a PTSA organization. The transfer must be contingent on the money being placed in capital projects or school operating accounts to be applied to appropriate after-prom activities. The School Board must also write checks directly to vendors who will be supplying goods or services to after-prom events. The balance in the Matoaca District Improvement Fund account is $55,744.47; use orS 1,000 for Matoaca High School, $1,000 for Manchester High School post-prom activities and $100 for post prom activities at the Governor's School, will leave an available balance of $53,644.47. Preparer: t~G ~ ~,~x~ i-d ~ Rebecca T. Dickson Attachments: · Yes [] No Title: Director, Budget and Management 0422:48484.1 HAR-Oi-2000 1C1:42 PROM CHESTERFIELD Bd, OF SLIPER. TO 95903118 DISTRICT IMPROVEMENT FUNDS P.02./03 This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. CompLeting and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give pubtlo funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? "'.fi i__ ,,. 000, O0 Describe in detail the funding request and how the money, if approved, will be spent. Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 ~OH CHESTERFIELD 8d. OF SUPER, If applicant is an organization, answer the following: is the organization a corporation? Is the organization non-profit? Is '(he organization tax-exempt? .Yes No_ - Yes No_ ~. Yes No_ What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. ~lgnature (/ Title (if signing 'on behalf of an organization) Printed Nar~e 0407:23380.1 't30 TOTAL P, 0~ BOARD OF SUPERVISORS ARTHUR S. WARREN CHA~AI,~U~I CLOVER HILL DI$.TRtCT RENNY BUSH HUMPHREY VICE CHAIRMAN MATOAC~ DISTRICT ,~. t.. McHALE, III BERMUDA DISTRICT KELLY E. MILLER DALE 01STRICT EDWARD B. BARBER U~DLO'rH~AN D~SmCT February 15, 2000 CHESTERFIELD Bd. OF SUPER. TO 95903118 CHESTERFIELD COUNTY-- P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 (804) 74g-12l 1 Ms. Nancy Frazier Matoaca High School Post Prom Party Committee 6001 Hickory Road Ettrick, VA 23g03 Dear Ms. Frazier: In the past, the Board of Supervisors has donated funds fiom their District Improvement Funds to assist with the planning of County high school after prom parties. We require applicants to submit an application for these funds. I understand that your committee is in the process of planning an After Prom Party. Attached is a copy of the District Improvement Fund Application that must accompany all funding requests. We are anticipating possible action by the Board of' Supervisors in March. For this reason, we request that you please complete and return the applleafion by February 25 with background information (i,e. actual cost, projected time frame, etc.) to: Kimberly Conley County Administration P.O. Box 40 Chesterfield, VA 23 832 If you should have any questions, please do not hesitate to contact me at 748-1567, conleyk~co.chesterfiel&va.us or you may fax the completed application to me at 717-6297. Thank you for your assistance. Attachment Sincerely, County Administration email Providing a FIRST CHOICE community through excellence in public service. 1131 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: March 22, 2000 Item Number: ? .A. 8 .h. Subject: Transfer of Midlothian District Improvement Funds to the School Board for After-Prom Activities at James River High School County Administrator's Comments: County Administrator: Board Action Requested: Transfer $1,000 from Midlothian District Improvement Funds to be donated to the School Board subject to the conditions described below. Summary_ of Information: Mr. Barber has requested that the Board transfer $1,000 in Midlothian District Improvement Funds for after-prom activities at James River High School. Although this request originally came from the James River High School PTSA, the County is not legally authorized to transfer funds to a PTSA organization. The transfer must be contingent on the money being placed in capital projects or school operating accounts to be applied to appropriate after-prom activities. The school system must also write checks directly to vendors who will be supplying goods or services to after-prom events. The balance in the Midlothian District Improvement Fund account is $56,301.20; use of $1,000 for James River High School; $1,000 for Midlothian High School and $100 for post prom activities at the Governor's School will leave an available balance of $54,201.20. Preparer: ~ ~'- ~ iC ~ Rebecca T. Dickson Attachments: [] Yes [] No Title: Director, Budget and Management 0422:48476.1 ~ CLA~K~ AND SON DISTRICT IMPROVEMENT FUNDS P.O1 This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or 0rganizatiool.making this funding' .2. If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent /~/Pr ._a_.r..t. icles_~o f i n c_____o~po r at, ma n_.__dJ.o£.by la ws ..re-- application.) What is the amount of funding you are seeking? Describe in detail the funding request and how the money, if approved, will be spent. 7"1')~.~ ,kris, GeV _~,,~,:~ ~,~, ~ ~e~ ~,_ " ~14y' " ~ . Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 ~ her? col ~¢~r. e~c. ,~' ~c Aau c /,-, W-,¢. f,~:f- - ~.33 FEB-22-2000 ~.3:19 8043585001 99X P.01 884~8S00~ P. 0£ Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt7 Yes No Yes ,,/ No Yes ~ No What is the address of the applicant making this funding request? What is the telephone number, fax number, ( ~, h r~ V~~ e-mail address of the applicant? ' ,.,, Signature of applicant, If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairma/t of the organization. Signat~J& - , Title (if signing on behalf of an organization) :14 >J . CI ,. Printed Name 0407:23380, i FEB-22-2000 13:19 TOTRL P.02 P.02 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page t of J- AGENDA Meeting Date: March 22, 2000 Item Number: 7.A. 8. ±. Subject: Transfer of Midlothian District Improvement Funds to the School Board for After-Prom Activities at Midlothian High School County_ Administrator's Comments: County Administrator: ~ Board Action Requested: Transfer $1,000 from Midlothian District Improvement Funds to be donated to the School Board subject to the conditions described below. Summary of Information: Mr. Barber has requested that the Board transfer $1,000 in Midlothian District Improvement Funds for after-prom activities at Midlothian High School. Although this request originally came from the Midlothian High School PTSA, the County is not legally authorized to transfer funds to a PTSA organization. The transfer must be contingent on the money being placed in capital projects or school operating accounts to be applied to appropriate after-prom activities. The school system must also write checks directly to vendors who will be supplying goods or services to after-prom events. The balance in the Midlothian District Improvement Funds account is $56,301.20; use of $1,000 for Midlothian High School; $1,000 for James River High School and $100 for post prom activities at the Governor's School, will leave an available balance of $54,201.20. Preparer: ~-i ~ ,~, I( {~ Title: Rebecca T. Dickson Attachments: · Yes [] No Director, Budget and Management 0422:48453.1 #, FROM : PRU SAUAGE PHONE NO. : 560 1019 Feb. 24 2000 iO:5?AM P2 DISTRICT IMPROVEMENT FUNDS This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization)making, this funding request? If an organization is the applicant, what is the nature and pUrpOse" of the organization? (Als° attach organization's most recent articles of incorporation and/or bylaws to application.) ' h nC-ou.r PTSA-, T c What is the amount of funding you are seeking? Describe in detail the funding request and how the monev, if approved, will be spent. I Is any Countv Department involved in the project, event or program for which you are seeking funds? r~0 If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding~ FROM : PRU SAVAGE PHONE NO. : 560 1019 Feb, 24 2880 Pmge 2 e if applicant is an organization, answer the following: Is the organization a corporation? is the organization non-profit7 Is the organization tax-exempt? .Yes No Yes ~,/', No Yes ~/ No What is the address of the applicant making this funding request? What is th~ &umb-~er fax number, e-mail addr(e~s Of the applicant7 Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Signature Title (if signing on behalf of an organization) Pnnted Name .hroOe. a~ e,~ 'm,- t~¥cS of- ov.r 1.37 FEB-24-2000 15:88 560 1019 97~ P.02 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: March 22, 2000 Item Number: 7.A. 8. j. Subject: Transfer of $100 From Each of the Five District Improvement Funds to the School Board for a Post-Prom Party Sponsored by the Governor's School CounW Administrator's Comments: County Administrator: Board Action Requested: Transfer $100 from each of the five District Improvement Funds to the School Board to be used for a post-prom party at the Governor's School, subject to approval by the School Board. Summar3,- of Information: Board members have requested that the Board transfer $100 from each of the five District Improvement Fund accounts to the School Board to be used for a post-prom party sponsored by the Governor's School and is funded in part with School Board funds. The Governor's School, which is located in Richmond includes 200 Chesterfield County students. Since the Governor's School is a regional public school facility and is legally independent of the Chesterfield County School Board, the School Board will have to take action to authorize the transfer of this $500 payment to the Governor's School. Accordingly, if the Board of Supervisors approves the transfer of the funds to the School Board, the money cannot be given to the Governor's School unless the School Board also takes action to approve the transfer to the Governor's School. Sufficient funding is available in each District Improvement Fund account to cover this request as per the schedule below. District Beginning Balance Uses this meeting Ending Balance Bermuda $24,265.72 $1,600.00 $22,665.72 Clover Hill $74,938.41 $2,100.00 $72,838.41 Dale $33,275.42 $1,600.00 $31,675.42 Matoaca $55,744.47 $2,100.00 $53,644.47 Midlothian $56,301.20 $2,100.00 $54,201.20 Preparer: Attachments: Rebecca T. Dickson · Yes [] No Title: Director, Budget and Management 0422:48485.1 82/29/280B 12:54 8843304719 CARLSON WAGONLIT TVL PAGE DISTRICT IMPROVEMENT FUNDS 82f83 This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to What is the amount of funding you are seeking? Dgscribe in detail the funding request and how the money, if approved, will be spent. Sm Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding7 0407:23380.1 b" 139 FEB-29-20~0 12:21 8043304719 P.~2 12:54 @043304719 CARLSON W~GONLZT TVL PAGE Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? .Yes No Yes ~/' No Yes ,.-'/ No What is the address of the applicant makin9 this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Signat~e Title (if signing on behalf of an organization) Printed Name 0407:23380. FEB-29-20BB 12:21 8043394719 9?X P.03 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: March 22, 2000 Item Number: 7.A.9. Subject: Award ora Construction Contract to Viking Enterprise, Inc. for the Construction of the New Chester Branch Library in the Amount of $2,699,000 County_ Administrator's Comments: County Administrator: ~ Board Action Requested: Authorize the County Administrator to award a construction contract to Viking Enterprise, Inc. in the amount of $2,699,000 for the construction of the New Chester Branch Library. Summary_ of Information: The new Chester Branch Library project was originally awarded t4~urtex Construction from Norfolk: Virg~b. er 27, 1999. In January 2000, Curtex Construction not~tte-a Unest_e, rtield County that-clue to ~585,000~aistake in their bid, they could not perform. Curtex and Traveler s Insurance, Curtex's bonding company have agreed to "buy-out" this contract to enable the County to contract with the second low bidder, Viking Enterprise, Inc. The buy-out amount will allow the County to remain within the projecl budget and will also provide additional funds for project administration. Viking's original bid, which expired in January, was $2,699,000 but Viking has agreed to perform the contract for their original bid price. Staff requests that the Board award the contract to Viking Enterprise and authorize the County Administrator tc take the action necessary to process the buy-out of Curtex's contract. If the Board awards the contract tc Viking Enterprise, construction will begin in April 2000. Preparer: (~~  ~ames J. L. Stegmaier Attachm~fits: [] Yes · No D422:48574.1 Title: Deputy County Administrator #'" 1411 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Date: March 22, 2000 Page 2 of 2 Budget and Mana.qement Comments: This item requests the approval of the award of a construction contract for the new Chester Library. Curtex Construction Corporation, the original contractor is unable to perform the work due to a mistake in their bid. Upon successful execution of a "buy-out" agreement with Curtex, sufficient funds will be available for the contract in the amount of $2,699,000 with Viking Enterprise, Inc. Preparer: Rebecca T. Dickson Title: Director, Budget & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~ Date: March 22, 2000 Item Number: 7.A. 1( Subject: Resolution Recognizing Mr. Harold McManus for his Dedication to the Youth of Chesterfield County and his Commitment and Volunteer Participation with the Matoaca Athletic Association Coun~ Administrator's Comments: County Administrator: Board Action Requested: The Honorable Renny Bush Humphrey has requested that the Board of Supervisors commend and recognize Mr. Harold McManus for his outstanding service to Chesterfield County through his dedication and commitment to the Matoaca Athletic Association. Summary_ of Information: Mr. Harold McManus has been an inspiration and leader in the Matoaca Athletic Association for 13 years and has been an integral part of the development of athletic facilities and league development in the Matoaca District. Preparer: Micha~e~ Title: Director, Parks and Recreation Attachments: Yes ~ No RECOGNIZING HR. HAROLD MCHANUS FOR HIS DEDICATION TO YOUTH ATHLETICS IN CHESTERFIELD COUNTY WHEREAS, participation in youth athletics has long been an integral part in the physical and emotional development of the youth of Chesterfield County; and WHEREAS, Mr. Harold McManus has been an inspiration and leader of the Matoaca Athletic Association for thirteen years; and WHEREAS, Mr. McManus has guided and led improvements for athletic facilities and league development in the Matoaca District; and WHEREAS, Mr. McManus has been a mentor for hundreds of Matoaca Athletic Association participants and has instilled in the players the philosophy of commitment and sportsmanship; and WHEREAS, Mr. McManus has represented the Matoaca District on the Chesterfield County Parks and Recreation Advisory Commission as a volunteer to help shape and develop the vision for recreation activities in Chesterfield County. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Mr. Harold McManus, on behalf of the citizens of Chesterfield County, expresses appreciation foE' his dedicated and unselfish commitment to the youth of Chesterfield County, and wishes him continued success with the Matoaca Athletic Association. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ! of 2 Meeting Date: March 2 2, 2000 Item Number: 9.A. Report On: Developer Water and Sewer Contracts Background: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: 99-0305 Hampton Park Section 8 Developer: Hampton Park Associates, LLC Contractor: R.M.C. Contractors, Incorporated Contract Amount: Water Improvements - Wastewater Improvements - District: Matoaca Prepared By:__ $55,920.00 $5~,~29.00 %. E. Beck, Jr. County Administrator:~ Attachments: ~-~ Yes No Agenda Item March 29, 2000 Page 2 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 00-0011 Great Coastal On-Site Sewer Extension Martha Lee Estes Grover, Trustee Castle Equipment Corporation Wastewater Improvements - Bermuda $ 159,439.00 1.44 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 22, 2000 Item Number: 9.B. Su~ect: Status of General Fund Balance, Reserve for Future District Improvement Fund, and Lease Purchases County Administrator's Commen~: Capital Projects, County Administrator: Board Action Requested: Summary of Information: Preparer: ,~ ~, ,~--~.a¢ Title: Lane B. Ramsey / Attachments: Yes ~] No County Administrator CHESTERFIELD COUNTY GENERAL FUND BALANCE March 16, 2000 BOARD MEETING DATE DESCRIPTION AMOUNT BALANCE 07/01/99 FY2000 Actual Beginning Fund Balance $36,694,598 11/23/99 Designate excess revenue (County) for non recurring items in FY2001 (1,653,055) 35,041,543 11/23/99 Designate expenditure savings (County) for non-recurring items in FY2001 (793,967) 34,247,576 11/23/99 Designate excess revenue (Schools) for non recurring items in FY2001 (94,422) 34,153,154 11/23/99 Designate excess revenue (Schools) for non recurring items in FY2001 (470,514) 33,682,640 11/23/99 Designate expenditure savings (Schools) for non-recurring items in FY2001 (1,940,408) 31,742,232 11/23/99 12/15/99 Reappropriation of FY99 County Results of Operations for Police (540,800) 31,201,432 11/23/99 12/15/99 Reappropriation of FY99 County Results of Operations for Parks and Recreation (280,000) 30,921,432 11/23/99 12/15/99 Reappropriation of FY99 County Results of Operations for Libraries (135,000) 30,786,432 11/23/99 12/15/99 Reappropriation of FY99 County Results of Operations for Fire (342,000) 30,444,432 11/23/99 12/15/99 Reappropriation of FY99 County Results of Operations for Presidential Primary (106,000) 30,338,432 '!.46 CHESTERFIELD COUNTY GENERAL FUND BALANCE March 16, 2000 11/23/99 12/15/99 11/23/99 12/15/99 06/30/00 Reappropriation of FY99 County Results of Operations for Economic Development Incentives Reappropriation of FY99 County Results of Operations for Relocations in Administration Building FY00 Budgeted Addition to Fund Balance (750,000) (100,000) 1,246,900 29,588,432 29,488,432 30,735,332 't47 Board Meeting Date CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT March 16, 2000 Description FOR FISCAL YEAR 2000 BEGINNING JULY 1, 1999 04/28/1999 04/28/1999 08/25/1999 09/17/1999 12/15/1999 FY2000 Budgeted Addition FY2000 Capital Projects Transfer to LaPrade Library Project for construction Partial Release of designation for Henricus Land Purchase based on final grant award Transfer to Circuit Court Project for construction of courtrooms/chambers/parking lot. Transfer to Coalboro Road Extended Project for construction in conjunction with Vulcan Materials Company 02/23/2000 Amotmt 8,034,500 (7,120,900) (15o,ooo) 104,425 (300,000) (350,000) Balance 8,650,602 1,529,702 1,379,702 1,484,127 1,184,127 834,127 DISTRICT IMPROVEMENT FUNDS March 16, 2000 District Prior Years FY2000 Carry, Over Appropriation Funds Used Balance Bermuda $19,428 $38,500 $33,663 Clover Hill 108,410 38,500 71,971 Dale 41,494 38,500 46, 718 Matoaca 53,542 38,500 36,298 Midlothian 100,906 38,500 83,105 County Wide 0 13,500 0 24,265.72 74,938.41 33,275.42 55,744.47 56,301.20 13,500.00 Prepared by Accounting Department February 29, 2000 Date Began 12/88 Desoription SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED ANDEXECUTED Airport State Police Hangar Additions County Warehouse Total * 12/93 Real Properly Lease/ Parohase 04/99 Publio Facility Lease Juvenile Courts Project Original Amount $128,800 331,200 460,000 17,510,000 16,100,000 Date Ends 12/00 12/01 11/19 Outstanding Balance 02/29/00 $15,019 38,61,9 53,638 4,835,000 16,100,000 TOTAL APPROVED AND EXECUTED $34,150,649 PENDING EXECUTION None * Second Refimding of Certificates of Participation, Series 1985 1.50 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 22, 2000 Item Number: 9,C. Subject: Roads Accepted into the State County Administrator's Comments: Secondary System County Administrator: Board Action Requested: Summary of Information: Preparer~ Lisa H. EIko Attachments: Ycs r--~ No Title: Clerk to the Board 151 6 ? m m o ~ o o o o o o ~ ~ ~ ~ o o o o o o ~ = ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: March 22, 2000 Item Number: 9.D. Subject: CLOSED SESSION County_ Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Closed Session pursuant to § 2.1-344A.7, Code of Virginia, 1950, as amended, for consultation with legal counsel pertaining to probable litigation regarding Curtex Construction Corporation and relating to the construction of the Chester Branch Library. Preparer: . Steven L. Micas Attachments: [] Yes · No Title: County Attorney 0600:48540.1 I# I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 14.A. Subject: Public Hearing on Proposed Ordinance Amendments to Section 5-5 of the County Code relating to Building Permit Fees County Administrator's Comments: Codnty Administrator: Board Action Requested: Hold Public Hearing to Adopt Attached Amendments for Proposed Fee Changes in Building Inspection Summary of Information: This date and time has been scheduled to hold a public hearing on the proposed amendments to fees charged for the building permit and inspection process. The proposed fee increase includes an increase in the cost of commercial building permits and permits for fire systems (i.e. fire alarms and sprinklers)from $5.50 per $1,000 estimated cost of construction to $6.20 per $1,000 estimated cost of construction. This 12.7% increase is projected to generate an estimated additional $110,200 in revenue. These fee changes are targeted to cover expenses for the creation of two new full time positions in the plans review section of the Fire Department. One position will serve primarily as a liaison between plans review and customers to enhance customer service. The proposed ordinance is attached. Preparer: ~[ ~6t~ '~-'b'id ~¥~', Title: Director of Budqet and Manaqement Rebecca T. Dickson Attachments: Yes ~-~No AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD., 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 5-5 RELATING TO BUILDING PERMIT FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: That Section 5-5 of the Code of the Coun _ty o_f Chester_field, 1997, as amended, is amended and re-enacted to read as follows: Sec. 5-5. Permit fees. 000 (b) Fees shall be charged in accordance with the following schedule: (4) Commercial building permits: a. New construction: do eo 000 i. Fee for each $1,000 or fraction thereof of the estimated construction cost e~ ~a ..., ....,6.20 ii. Minimum fee... $250.00 Additions: i. Fee for each $1,000 or fraction thereof estimated construction cost. ~ ~" $6 20 ii. Minimum fee... $150.00 Tenant upfits, re-roofs, pavilions, pole buildings, repairs and renovations: i. Estimated cost of $2,000 or less... $100.00 ii. Fee for each additional $1,000 or fraction thereof of the estimated construction cost abo.ve $2,000 *~ ~^ ...~, ....$6.20 Signs: i. ii. Estimated cost of $2,000 or less... $50.00 Fee for each additional $1,000 or fraction thereof of the estimated construction cost... $5.50 Commercial swimming pools: i. Estimated cost of $2,000 or less... $150.00 ii. Fee for each additional $1,000 or fraction thereof of the estimated construction cost... $5.50 iii. Barrier permit, if permitted separately from the swimming pool permit... $50.00 Temporary construction trailers... $50.00 Flag poles and tents (greater than 900 square feet)... $40.00 Satellite dish... $100.00 0505:48045. ! ;"'. 155 (5) i. Demolition, moving or relocation of a commercial structure... $100.00 Commercial auxiliary permits: a. To include electrical, mechanical, plumbing, gas, active solar system, .... v ....... , a,u well permits, when the cost of labor and materials involved installation, alteration, replacement and/or repair is (rounded up to the nearest dollar): i. $1,000 or less... $50.00 ii. For each additional $1,000 or fraction thereof, of the estimated costs over $1,000... $5.50 b_. To include fire/sprinkler and alarm installations, alterations, replacement and/or repairs when the cost of labor and materials is: i_. $1,000 or less... $50.00 ii~ For each additional $1,000 or fraction thereof, of the estimated costs over $1,000... $6.20 000 That this ordinance shall become effective on July 1, 2000. 0505:48045.1 2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin( Date: March 22 2000 Item Number: Zn.B. Subject: Public Hearing on Proposed Ordinance Amendments to Sections 17-11, 19- 25, and 19-279 of the County Code Relating to Planning Fees County Administrator's Comments: County Administrator: Board Action Requested: Hold Public Hearing to Adopt Attached Amendments to Proposed Fee Changes in the Planning Department Summary of Information: Staff is recommending increases in the fees charged for review of development applications. The proposed increases, approximately 5% across all fee categories, are expected to generate approximately $25,100 per annum. The additional revenue will be used to offset costs associated with providing the service. The proposed ordinance change is attached. Preparer: Rebecca T. Dickson Title: Director of Budqet and Manaqemenf Attach ments: Yes ~No AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 17-11 RELATING TO FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 17-11 of the Code of the Coun~ of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 17-11. Fees. The fees for processing subdivisions by the county shall be payable upon submission of the plats to the county for tentative or final approval and shall be equal to the following: (1) Tentative approvals: (a) Original submittal, including up to two resubmittals... $280.00 300.00 Plus, per lot. . . ~.~.,,~,~" "^ 20.00 (b) Renewal of previously approved tentative, including up to two resubrnittals... 280,.00 300.00 Plus, per lot... I0.00 20.00 (c) Third and subsequent submittal of original or renewal of previously approved tentatives, per submittal... 110.O0 200.00 (d) Adjustment to approved tentative, per submittal or resubmittal... 110.00 115.00 (2) Final approval... 600.00 650.00 Plus, per lot... 5.00 3.~ Recordation Plat .... $650.00 Plus, per lot... $5.00 (~34) Appeal of decision of director of planning.. ~ 260.00 (2) That this' ordinance shall become effective July 1, 2000. 2014:47862.1 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION ! 9-25 RELATING TO FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-25 of the Code of the Coun_tv o_f ChesterfieM, 1997, as amended, is amended and re-enacted to read as follows: Sec. 19-25. Fees. The following fees, which include the costs of hearings, advertisements and notices when required, shall be deposited simultaneously with the filing of the application: (a) Zoning reclassification: (1) Without conditional use planned development... $1,500.0,0 1,600.00 Plus, per acre for the first 200 acres... 45.0,0 50.00 Plus, per acre over 200 acres... 25.00 (2) With conditional use planned development... 2,70,0,.0,0 2,800.00 Plus, per acre for the first 200 acres... ~o.,~v 60.00 Plus, per acre over 200 acres... 20.00 (3) No applicant for a zoning reclassification for any office, commercial or industrial use within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay a fee, provided the director of planning determines that the request is in compliance with the comprehensive plan. This exemption shall continue for the life of the Enterprise Zone.~ (b) Conditional uses and special exceptions: (1) Multiple-family or two-family... 1,325.00 1,400.00 Plus, per unit over the first two units... 35.00 (2) Manufactured homes, mobile homes: New · .. o~.,,v 550.00 Renewal . . . ~ ~ ~ ^ ... ~-.-,-, .,.,0 250.00 ~The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. 159 (c) (d) (3) Planned development: Without zoning reclassification... 2,400.00 2,500.00 Plus, per acre... 15.00 With zoning reclassification... 2,700.00 2,800.00 Plus, per acre for the first 200 acres.., o,.,,v 60.0Q Plus, per acre over 200 acres... 20.00 Amend condition of planned development to include a condition of a textual statement, per ~ condition.. 1,540,.00 1,600.00 (4) All others... 1,200.00 Plus, per acre... 25.00 (5) No applicant for a conditional use or planned development for any office, commercial or industrial use within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay a fee, provided the director of planning determines that the request is in compliance with the comprehensive plan. This exemption shall continue for the life of the Enterprise Zone.2 Amend condition of zoning, other than condition of planned development: (1) Per condition... 1,540,.00, 1,600.00 (2) No applicant seeking to amend a condition of zoning for any office, commercial or industrial use within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay a fee, provided the director of planning determines that the request is in compliance with the comprehensive plan. This exemption shall continue for the life of the Enterprise Zone.3 Variances, setback. . . -~,,.,,~"~" "" 250.00 2The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. 3The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. 2014:48042.1 2 160 (e) Variances, administrative... 230_,.00 250.00 (f) Variances, all other... 570.00 600.00 (g) Appeal to board of zoning appeals pursuant to section 19-21... 500.00 (h) Sign permits: (1) Temporary signs, as permitted by article IV of the Development Standards Manual ~ ~ ^~ ... ~,~,.v~, 60.00 (2) All other signs for which building permits are required... 110.0,0, 120.00 (3) No business located within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay a fee in order to obtain a sign permit. This exemption shall continue for the life of the Enterprise Zone.4 (i) Substantial accord determinations: (1) Planning commission hearing... 1,620,.00 1,700.00 (a) With accompanying zoning application... 530.00 550.00 (2) Administrative determination... 265:00 260.00 No applicant for substantial accord determination for any office, commercial or industrial use within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay a fee, provided the director of planning determines that the request is in compliance with the comprehensive plan. This exemption shall continue for the life of the Enterprise Zone.5 (j) Deferral requests by the applicant, per request: (I) Deferral of 40 or fewer days... 250.00 4The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. 5The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. 2014:48042.1 3 (2) All other deferrals... 150.00 No applicant requesting a deferral shall be required to pay a fee for the deferral if he was not charged a fee for his application. This exemption shall continue for the life of the Enterprise Zone.6 (k) Modifications to development standards and requirements... 260.00 (2) That this ordinance shall become effective July 1, 2000. 6The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. 2014:48042.1 4 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 19-279 RELATING TO FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-279 of the Code qf the Coun~ of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 19-279. Fees. In addition to any other fees required by the county, fees shall be payable to the county treasurer and submitted to the planning department upon filing as follows: (a) Site plan: Original submittal, including up to two resubmittals... $ 900.00 950.00 Plus, per acre... 55.00 60.00 (2) Third and subsequent resubmittals, per resubmittal... 3 I0.00 325.00 (3) Adjustment to approved site plan, per submittal or resubmittal... 310.00 (4) No business located within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay any of the fees described in subsections (a)(1) through (a)(3) above. This exemption shall continue for the life of the Enterprise Zone.~ (b) (1) Schematic plan... 1,200.00 Plus, per acre for the first 50 acres... 50.00 Plus, per acre over 50 acres... 25.00 (2) Amendment of approved schematic plan... 260.00 (c) Appeal of decision of director of planning... 260.00 (2) That this ordinance shall become effective July 1, 2000. ~The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. 2014:48043.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Date: March 22, 2000 Item Number: 14.C. Subject: Public Hearing on Proposed Ordinance Amendments to Section 18-22 of the County Code Relating to Utilities Fee Changes County Administrator's Comments: County Administrator: Board Action Requested: Hold Public Hearing to Adopt Attached Amendments on Utilities Fee Changes Summary of Information: This date and time has been scheduled to hold a public hearing on the Utilities ordinance fee changes. The current rate structure requires that the cost of projects that provide additional capacity to support continued development be recovered from capital cost recovery charges. To provide the required funds, it is necessary to increase the water capital cost recovery charge (water connection fee) by $1,000 for an equivalent residential unit. Staff is recommending that the increase be phased in over four years with a $250 increase (from $2,592 to $2,842) effective July 1, 2000. Additional increases of $250 are anticipated over the next three years; however, an evaluation will be made annually prior to making a recommendation to the Board of Supervisors. This is the first increase since 1991. The proposed ordinance is attached. Preparer: Rebecca T. Dickson Title: Director of Budqet and Manaqement Attachments: Yes ~--] No # &64 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 18-22 RELATING TO UTILITY CONNECTION FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: That Section 18-22 of the Code o_f the Coun_ty of Chesterfield 1997, as amended is amended and re-enacted to read as follows: Sec. 18-22. Connection fees. (a) The water connection fee shall be the capital cost recovery charge plus the meter installation charge based on the size of the water meter that the director installs. The wastewater connection fee shall be the capital cost recovery charge for the size of the water meter that serves the property, or, if the property does not receive water service, the size of the water meter that would serve the property if it received water service. (b) The capital cost recovery charge shall be: Customer Class Meter Size (inches) Number of ERU's per Unit Capital Cost Recovery Charge Water Wastewater (i) (ii) For a dwelling, single-family, including townhouses and mobile homes that are not located in a mobile home park, and individually metered multi-family dwelling units. For a dwelling, two- family (per unit) 5/8 5/8 1.00 1.00 $ ~ ~,~'~ aa 2,842.00 $ 1,465.00 1,465.00 0505:48353.1 (iii) (iv) For mobile homes that are located in a mobile home park and for master metered multiple-family dwellings (per unit) For all other customer classes 0.85 ,,,.,,.," ',^, .,,,,'m 2,416.00 1,245.00 5/8 1.00 2,592.00 2,842.00 1,465.00 1 2.50 6;480:00 7,105.00 3,663.00 1 1/2 5.00 ,-,,,.,~,~,,,.,,,,n,-n ,~n 14,210.00 7,325.00 2 8.00 ~.,,,"'~ -,'~, .~,,.,,,,'~n 22,736.00 11,720.00 3 16.00 44X47-ZO0 45,472.00 23,440.00 4 25.00 64800:00 71.050.00 36,625.00 6 50.00 ~,,,,,,.,_,,,,,,,,.,,,,~nn ,,,, 142,100.00 73,250.00 8 80.00 ,.,,"n", ,-'""."'"~n 'm 227,360.00 117,200.00 10 115.00 ~,,o,,,,,v.,,,,"n° no^ ,~n 326,830.00 168,475.00 12 155.00 ~ 440,510.00 227,075.00 (v) The capital cost recovery charge for meters that are larger than 12 inches shall be determined by the director based on the number of ERU's per unit. The capital cost recovery charge for a dwelling that is served by a meter that is larger than five-eighths inch shall be the same capital cost recovery charge in subsection (b)(iv). (2) That this ordinance shall become effective on July 1, 2000. 0505:48353.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meetin,q Date: March 22r 2000 Page l of 1 Subject: Public Hearing on Proposed 2000 Tax Rates Item Number: County Administrator's Comments: County Administrator: Board Action Requested: Hold Public Hearing on Proposed 2000 Tax Rates Ordinance Summary of Information: This date and time has been scheduled to hold a public hearing on tax levies for the tax year 2000. The County Administrator's Proposed FY2001 Biennial Financial Plan holds all tax rates constant for the fiscal year beginning July 1, 2000 through June 30, 2001. Preparer: Rebecca Dickson Title: Director, Bud.qet and Manaqement Attachments: Yes ~-~No 167 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin.cj Date: March 22, 2000 Item Number: 14.E. Subject: Public Hearing on the FY2001-2005 Proposed Capital Improvement Program County Administrator's Comments: County Administrator: Board Action Requested. Hold a public hearin~ ~n the FY2~t-20~5 Proposed Capital Improvement Program Summary of Information- This date and time has been scheduled to hold a public hearing on the County Administrator's Proposed Capital Improvement Program for FY2001- 2005 which totals $446,318,200 for County, Schools and Utility projects. Area totals are as follows: General County $137,902,100 Schools 206,019,100 Utilities 102,397,000 Preparer: TOTAL Rebecca T. Dickson $446,318,200 Title: Director, Budget & Management Attachments: ~-~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Date: March 22 2000 Item Number: 14.F. Subject: Public Hearing on the FY2001 Proposed Community Development Block Grant and HOME Annual Plan County Administrator's Comments: County Administrator: Board Action Requested: Hold a Public Hearing on the FY2001 Proposed Community Development Block Grant and HOME Annual Plan Summary of Information: This date and time has been scheduled to hold a public hearing on the FY2001 Proposed Community Development Block Grant and HOME Annual Plan. The FY2001 recommendation for this program totals $2,342,800 which is comprised of $1,389,400 in new CDBG allotments, $406,000 in new HOME allotments, and $547,400 in reprogrammed appropriations from previous fiscal year programs which have been completed. The County's Community Development Block Grant and HOME Annual Plan for FY2001 is required to be submitted to the U.S. Department of Housing and Urban Development by May 15, 2000. The submission must follow a required public hearing by the Board of Supervisors. A Review Committee has made its recommendation to the County Administrator on the County's FY2001 CDBG and HOME funding. The attached material is the Review Committee's recommendation and the recommendation from the County Administrator. Staff is aware of a change to the reprogrammed allotment which will be made prior to adoption. This change will bring the reprogrammed allotment total to $632,800 and is reflected in the attachment. Preparer: ,~z~ { ~ ['~i ~"¥¥~ Title: Director, Budflet and Manaqement Attachments: Rebecca T. Dickson Yes ~-~No '~ ' 11'0 SI e~l ~/~ C~ e~l i~ · · ~,-,,I e~,~ e~-,.I I.-.-I wl,,,~ ew,-I e~-..I i~ · ~/~ el~,l ow.,,I © CJ · I.,..I · 1.72 · · · · · · · · · · · · · · · 177 ~LTS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 I I I I ! ! I I I I ~S3 I I I I I I ! I I I I I I I I I ! I I ~ I I I I I I I I I ~90 I I I I I I 191 I I I I ~ 192 ! ! 193 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin.q Date: March 22, 2000 Item Number: Subject: Public Hearing on FY2001 Proposed Biennial Financial Plan County Administrator's Comments: County Administrator: Board Action Requested: Hold a Public Hearing on the FY2001 Proposed Biennial Financial Plan Summary of Information: This date and time has been scheduled to hold a public hearing on the County Administrator's FY2001 Proposed Biennial Financial Plan which totals $709,473,000 (first year of the biennium). Preparer: !~c~. ,'~.dO '"~'"~/[ [~'"~-'~-' Title: Director, Budget and Manaqement Rebecca T. Dickson Attachments: ~Yes NO An Af[~mte of r~qedia General Richmoad, Virginia 23293~0001 (804) 649~6080 Advertising Affidavit {Th~s ~s not a b~H. P~ease pay from ~nvo~ce~ 220806 03/15~200O CHESTERFIELD VA 238324)040 Ad Size 03 / [ 5/2000 ~ 21 TAKE NOTI CET~, NOTICE THAT THE BOARD 200 x 11_00 212.08 ATTACH HERE General Operations, Publisher of the R]CHt~OND TIMES-D~SPATCH hm ~s to cerhfy that the attached T~ NOT]CgTAKE NOTIC was published by the R~chmond Times~D~spatch ~n the City of R~ch~o~d, State of Vkg~n~a, on the foi~owi~9 dates: 03/08/2000 03/15/2000 The fkst i~sertion being siren... 03/08/2000 SWorn to aBd su~3scdbed before ity of Richmond commission expires Public 03/3't/0~ P.O. Bo× 85333 Am Affiliate of g,~led~a Ge~emil Richmond, Wr¢~b 23~93~000~ (804) 6494000 Advert~si~0 Affidavit {This is not a bill Please pay from ~nvo~ce) BOARD OF SUPERVISORS 220806 03/t5/2000 CI4ES~RFIELD VA 238324)040 Des cription 03 15/2000 i2I Ad Size TAKE NOT] CETAKE NOT[CE THAT THE BOARD 20o x 18.00 347 04 ATTACH lVledia General Operations, Publisher of the RICHMOND TIIVtES-DiSPATCH This is to certify that the attached 'FAKE NOTICETA~4J~ NOTIC was published by the Richmond T{mes-Dispatch in the City of Richmond, State of Vb¢~ia, on the followi~9 dates: 03/08/200(~ 03/15/2000 HERE Sworn to and subscribed before State of Vircnia City of Richmond ~y C°mmiSSio~ expires 03/31/01 THiS iS NOT A BILL. Y FRO~ INVOiCE. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 22, 2000 Item Number: 1[_5. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information' Motion of adjournment and notice of next scheduled meeting on April 12, 2000 at 4:00 p.m. P rep are r: ~'~-~~ ~ca. %~ Lisa H. Elko Title: Clerk to the Board Attachments: -] Yes No 195