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04-12-2000 Packet
CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 12, 2000 Item Number: 1.A. Subject: County Administrator's Comments County. Administrator's Comments: County Administrator: Board Action Requested: Summary. of Information: Mr. Chris Bates of the Chesterfield Jaycees will be present at the meetin¢ to recognize Ms. Laura Dalton and Ms. Susan Taylor of Parks and Recreation for their continued support of the annual Rainbow of Arts event. // / ~'-~?ril~n E. Cole Title: Assistant County Administrator ~ttacl%ments: $-1~-1996 B:OBPM FROM Chesterfield Jaycees Attn: Mea Elko Chesterfield County Board of Supervisors Clerk's Office Chesterfield, VA 23832 Lisa Elko, The Chesterfield Jaycees wish to recognize two county employees at your March 22~ Board of Supervisors meeting (afternoon session) during the County Administrator's comments. We feel that their continued support of our annual Rainbow of Arts event has proven to be a major contr/butor to the projects continued success. We wish to recognize Laura Dalton and Susan Taylor of the Chesterfield County Parks and Recreat/on Department. We feel having the award given at a county meeting in front of their peers would be more appropriate than at a Jaycee meeting. We already know and appreciate their contr/butions and truly feel they would be too humble to bring attention to the award outside of the Jaycee meeting. I understand from our conversation that such recognition could be given during the County Administrator's comments portion of your March 22nd afternoon Board of Supervisors meeting. P/ease call me at {804) 560-9743 for questions and/or details regarding this award. Thank you. Si~ncerely,~/~ Chris Bates A~esterfield daycees P.S. I have spoke with the Chesterfield County Public A/fairs Office to see ff they would be interested in this information. M~-07-2000 CHESTERFIELD JUNIOR CHAMBER OF COMMERCE, P.O. BOX 601 ,, CHF_S~RFIl:.I.13, VIRGINIA 23832 Since 1952 - L~ademhi~o Tram through Communi~, P.O1 Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I April 12, 2000 Item Number: e Subject: Work Session on the County Administrator's Proposed FY2001 Biennial Financial Plan, Proposed FY2001 Community Development Block Grant and HOME Amnual Plan and Proposed FY2001-2005 Capital Improvement Program County Administrator's Comments: County Administrator: Board Action Requested: Hold a final work session on the County Administrator's Proposed FY2001 Biennial Financial Plan, Proposed FY2001 Community Development Block Grant and HOME Annual Plan, and Proposed FY2001-2005 Capital Improvement Program Summary of Information: This time has been set for a final work session on the County Administrator's Proposed FY2001 Financial Plans. Staff will review proposed revisions to the plans at the work session. These revisions and any additional revisions requested will be incorporated prior to adoption. Preparer: _ _ ~ (~'~xl~'~J~'~~ Rebecca T. Dickson Title: Director, Budget and Management Attachments: ~--~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 8.A.1 Subject: County Administrator: Board Action Requested: Ordinance Amendments to Section 5-5 of the County Code Relating to Building Permit Fees County Administrator's Comments: Adopt Attached Ordinance Amendments to Section 5-5 of the County Code Relating to Fee Changes in Building Inspection Summary of Information: The attached ordinance includes a fee increase in the cost of commercial building permits and permits for fire systems (i.e. fire alarms and sprinklers)from $5.50 per $1,000 estimated cost of construction to $6.20 per $1,000 estimated cost of construction. This 12.7% increase is projected to generate an estimated additional $110,200 in revenue. These fee changes are targeted to cover expenses for the creation of two new full time positions in the plans review section of the Fire Department. One position will serve primarily as a liaison between plans review and customers to enhance customer service. Staff recommends adoption of the attached ordinance. Preparer: Rebecca T. Dickson Title' Director of Budqet and Manaqement Attachments: Yes AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 5-5 RELATING TO BUILDING PERMIT FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: That Section 5-5 of the Code of the County of Chesterfield. 1997, as amended is amended and re-enacted to read as follows: Sec. 5-5. Permit fees. 000 (b) Fees shall be charged in accordance with the following schedule: (4) Commercial building permits: a. New construction: eo 000 i. Fee for each $1,000 or fraction thereof of the estimated construction cost ~ ~ $6 20 ii. Minimum fee... $250.00 Additions: i. Fee for each $1,000 or fraction thereof estimated construction cost. *' ~ $6 20 ii. Minimum fee... $150.00 Tenant upfits, re-roofs, pavilions, pole buildings, repairs and renovations: i. Estimated cost of $2,000 or less... $100.00 ii. Fee for each additional $1,000 or fraction thereof of the estimated construction cost above $2,000 v~ ~ ...0 .... $6.20 Signs: i. ii. Estimated cost of $2,000 or less... $50.00 Fee for each additional $1,000 or fraction thereof of the estimated construction cost... $5.50 Commercial swimming pools: i. Estimated cost of $2,000 or less... $150.00 ii. Fee for each additional $1,000 or fraction thereof of the estimated construction cost... $5.50 iii. Barrier permit, if permitted separately from the swimming pool permit... $50.00 Temporary construction trailers... $50.00 Flag poles and tents (greater than 900 square feet)... $40.00 Satellite dish... $100.00 0505:48045.1 005 (5) i. Demolition, moving or relocation of a commercial structure... $100.00 Commercial auxiliary permits: a. To include electrical, mechanical, plumbing, gas, active solar system, ...... v ....... , and well permits, when the cost of labor and materials involved installation, alteration, replacement and/or repair is (rounded up to the nearest dollar): i. $1,000 or less... $50.00 ii. For each additional $1,000 or fraction thereof, of the estimated costs over $1,000... $5.50 b_. To include fire/sprinkler and alarm installations, alterations, replacement and/or repairs when the cost of labor and materials is: i_. $1,000 or less.. $50.00 ii~ For each additional $1,000 or fraction thereof, of the estimated costs over $1,000... $6.20 000 That this Ordinance shall become effective on July 1, 2000. 0505:48045.1 2 c, 006 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin.q Date: A 200O Item Number: 8.A.2. Subject: Ordinance Amendments to Sections 17-11, 19-25, and 19-279 of the County Code Relating to Planning Fees County Administrator's Comments: County Administrator: Board Action Requested: Adopt Attached Ordinance Amendments to Sections 17-11, 19-25,and 19-279 of the County Code Relating to Fee Changes in the Planning Department Summary of Information: Staff is recommending increases in the fees charged for review of development applications. The proposed increases, approximately 5% across all fee categories, are expected to generate approximately $25,100 per annum. The additional revenue will be used to offset costs associated with providing the service. Planning staff mailed copies of the proposed fees to over 100 members of the development community. On February 11 a work session was conducted with the Planning Commission to review proposed changes in the fees. A public hearing was held on February 15 after which the Planning Commission deferred any decision. On March 1, 2000 Planning staff met with representatives from the development community to discuss the proposed changes. As a result of this meeting, Planning staff recommended the following changes in the proposed fee increases to the Planning Commission: Preparer: ~)~4, "'-('- ~ ,~ ~--x--', Title: Director of Budqet and Manaqement Rebecca T. Dickson Attachments: Yes ~No I# {)07 Meeti Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 April 12, 2000 Item Number: Tentative Subdivisions: Renewal of previously approved tentatives, (including up to 2 resubmittals), plus per lot Third and subsequent resubmittal of original tentative or renewal of previously approved tentative Proposed Proposed Current Prior to After Fees 3/1/00 3/1/00 $280 $300 $300 $ 10 $ 2o $ ~0 $~0 $2o0 $~0 per per per submittal submittal submittal A second public hearing was held March 21, 2000 after which the Planning Commission recommended denial of the proposed fee changes and directed staff to bring the fees back to the Commission for further review in six months. The Board of Supervisors held a public hearing on the proposed fee increases on March 22, 2000. Staff recommends adoption of the attached ordinance with the amendments to the tentative subdivision fees listed above. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 17-11 RELATING TO FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 17-11 of the Code of the Coun_tv qf Chesterfield, 1997, as amended' is amended and re-enacted to read as follows: Sec. 17-11. Fees. The fees for processing subdivisions by the county shall be payable upon submission of the plats to the county for tentative or final approval and shall be equal to the following: (1) Tentative approvals: (a) Original submittal, including up to two resubmittals... $290,.00 300.00 Plus, per lot. . . ,.~.v,,~' ~' 20.00 (b) Renewal of previously approved tentative, including up to two resubmittals... 2gO,.00 300.00 Plus, per lot... 10.C0 20.00 (c) Third and subsequent submittal of original or renewal of previously approved tentatives, per submittal... 110,.00 200.00 (d) Adjustment to approved tentative, per submittal or resubmittal... 11O,.00 115.00 (2) Final check/Recordation plat approval. . . ':^",,,,..,,,,^~' 650.00 Plus, per lot... 5.00 (3) Appeal of decision of director of planning... 260.00 (2) That this ordinance shall become effective July 1, 2000. 2014:47862.1 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD., 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 19-25 RELATING TO FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-25 of the Code Of the Coun~ of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 19-25. Fees. The following fees, which include the costs of hearings, advertisements and notices when required, shall be deposited simultaneously with the filing of the application: (a) Zoning reclassification: (1) Without conditional use planned development... $1,500.00 1,600.00 Plus, per acre for the first 200 acres... 45.P,0 50.00 Plus, per acre over 200 acres... 25.00 (2) With conditional use planned development... 2,70P,.¢,0 2,800.00 Plus, per acre for the first 200 acres... .,o.,,,,~ ~^ 60.00 Plus, per acre over 200 acres... 20.00 (3) No applicant for a zoning reclassification for any office, commercial or industrial use within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay a fee, provided the director of planning determines that the request is in compliance with the comprehensive plan. This exemption shall continue for the life of the Enterprise Zone.~ (b) Conditional uses and special exceptions: (1) Multiple-family or two-family... 1,325.0,0.1,400.00 Plus, per unit over the first two units... 35.00 (2) Manufactured homes, mobile homes: New... 545.00 550.00 Renewal... ~5:00 250.00 ~The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. 010 (c) (d) (3) Planned development: Without zoning reclassification... 2,400.00 2,500.00 Plus, per acre... 15.00 With zoning reclassification... 2,700.00 2,800.00 Plus, per acre for the first 200 acres... 55.00 60.00 Plus, per acre over 200 acres... 20.00 Amend condition of planned development to include a condition of a textual statement., per each condition... 1,54¢,.P,0 1,600:00 (4) All others... 1,25¢,.~,0 1,250.00 Plus, per acre... ,~.,,,, 30.00 (5) No applicant for a conditional use or planned development for any office, commercial or industrial use within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay a fee, provided the director of planning determines that the request is in compliance with the comprehensive plan. This exemption shall continue for the life of the Enterprise Zone.2 Amend condition of zoning, other than condition of planned development: (1) Per condition... 1,54P,.00 1,600.00 (2) No applicant seeking to amend a condition of zoning for any office, commercial or industrial use within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay a fee, provided the director of planning determines that the request is in compliance with the comprehensive plan. This exemption shall continue for the life of the Enterprise Zone? Variances, setback... 230.00 250.00 2The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. 3The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. 2014:48042.1 2 011 (e) Variances, administrative ... 235.00 250.00 (f) Variances, all other.., o,,,.,~,,~'"' "^ 600.00 (g) Appeal to board of zoning appeals pursuant to section 19-21... 500.00 (h) Sign permits: (1) Temporary signs, as permitted by article IV of the Development Standards Manual ·...,.,.,,,, 60.00 (2) All other signs for which building permits are required... 1 I0.00 120.00 (3) No business located within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay a fee in order to obtain a sign permit. This exemption shall continue for the life of the Enterprise Zone.4 (i) Substantial accord determinations: (1) Planning commission hearing·.. 1,620.00 ..1,700.00 (a) With accompanying zoning application....,o,,.,,v~'" ,,~ 550.00 (2) Administrative determination...,~,,o.,,,," .... 260.00 No applicant for substantial accord determination for any office, commercial or industrial use within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay a fee, provided the director of planning determines that the request is in compliance with the comprehensive plan. This exemption shall continue for the life of the Enterprise Zone? (j) Deferral requests by the applicant, per request: (1) Deferral of 40 or fewer days... 250.00 4The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. 5The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. 2014:48042.1 (k) (2) All other deferrals... 150.00 No applicant requesting a deferral shall be required to pay a fee for the deferral if he was not charged a fee for his application. This exemption shall continue for the life of the Enterprise Zone.6 Modifications to development standards and requirements... 260.00 That this ordinance shall become effective July 1, 2000. 6The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. 2014:48042.1 4 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 19-279 RELATING TO FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-279 of the Code Of the Coun_tv Of Chesterfield 1997, as amended, is amended and re-enacted to read as follows: Sec. 19-279. Fees. In addition to any other fees required by the county, fees shall be payable to the county treasurer and submitted to the planning department upon filing as follows: (a) Site plan: (1) Original submittal, including up to two resubmittals... $ 900.00.950.00 Plus, per acre... 55.00 60.00 (2) Third and subsequent resubmittals, per resubmittal... 31,9.00 325.00 (3) Adjustment to approved site plan, per submittal or resubmittal... 310.00 325.00 (4) No business located within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay any of the fees described in subsections (a)(1) through (a)(3) above. This exemption shall continue for the life of the Enterprise Zone.1 (b) (1) Schematic plan... 1,200.00 Plus, per acre for the first 50 acres... 50.00 Plus, per acre over 50 acres... 25.00 (2) Amendment of approved schematic plan... 260.00 (c) Appeal of decision of director of planning... 260.00 (2) That this ordinance shall become effective July 1, 2000. ~The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. 2014:48043.1 {)14 Meetin.q Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I April 12, 2000 Item Number: Subject: Ordinance Amendments to Section 18-22 of the County Code Relating to Utilities Fee Changes County Administrator's Comments: County Administrator: Board Action Requested: Adopt Attached Amendments to Section 18-22 of the County Code Relating to Utilities Fee Changes Summary of Information. The current rate structure requires that the cost of projects that provide additional capacity to support continued development be recovered from capital cost recovery charges. To provide the required funds, it is necessary to increase the water capital cost recovery charge (water connection fee) by $1,000 for an equivalent residential unit. Staff is recommending that the increase be phased in over four years with a $250 increase (from $2,592 to $2,842) effective July 1, 2000. Additional increases of $250 are anticipated over the next three years; however, an evaluation will be made annually prior to making a recommendation to the Board of Supervisors. This is the first increase since 1991. Staff recommends adoption of the attached ordinance. Preparer: Rebecca T. Dickson Title: Director of Budqet and Manaqement Attachments: Yes ~No # 015 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 18-22 RELATING TO UTILITY CONNECTION FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: That Section 18-22 of the Code o_f the Count_ o_f Chester_field, 1997, as amended is amended and re-enacted to read as follows: Sec. 18-22. Connection fees. (a) The water connection fee shall be the capital cost recovery charge plus the meter installation charge based on the size of the water meter that the director installs. The wastewater connection fee shall be the capital cost recovery charge for the size of the water meter that serves the property, or, if the property does not receive water service, the size of the water meter that would serve the property if it received water service. (b) The capital cost recovery charge shall be: Customer Class Meter Number Size of ERU's (inches) per Unit Capital Cost Recovery Charge Water Wastewater (i) (ii) For a dwelling, single-family, including townhouses and mobile homes that are not located in a mobile home park, and individually metered multi-family dwelling units. For a dwelling, two- family (per unit) 5/8 1.00 5/8 1.00 $ "~'¥' "" 2,842.00 $ 1,465.00 1,465.00 0505:48353.1 (iii) (iv) For mobile homes that are located in a mobile home park and for master metered multiple-family dwellings (per unit) For all other customer classes 0.85 ~ ~n~ ~n 2,416.00 1,245.00 5/8 1.00 ~.,~.,,,,~' ~"~' ~ 2,842.00 1,465.00 1 2.50 6;48¢:00 7,105.00 3,663.00 1 1/2 5.00 ,~,~,u,,.,,,,~ nan nn 14,210.00 7,325.00 2 8.00 ,.,,.,,'"~ ,-,-, ,:, .., ,., . ,., ,.,n " 22,736.00 11,720.00 3 16.00 ~ 45,472.00 23,440.00 4 25.00 64780000 71.050.00 36,625.00 6 50.00 ~,,,,,vv.,~v'~m ~n n~ 142,100.00 73,250.00 8 80.00 ~,,,~'~, ,o'~v.'~"~" n^ 227,360.00 117,200.00 10 115.00 298,0.°0.00 326,830.00 168,475.00 12 155.00 ~ 440,510.00 227,075.00 (v) The capital cost recovery charge for meters that are larger than 12 inches shall be determined by the director based on the number of ERU's per unit. The capital cost recovery charge for a dwelling that is served by a meter that is larger than five-eighths inch shall be the same capital cost recovery charge in subsection (b)(iv). (2) That this ordinance shall become effective on July 1, 2000. 0505:48353.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 12, 2000 Item Number: 8.^.4. Subject: Adoption of an Ordinance Establishing the Annual Tax Levy on Various Classes of Real Estate and Personal Property County Administrator's Comments: County Administrator: Board Action Requested: Adopt the attached Tax Rate Ordinance Summary of Information: The Board held a public hearing on March 22, 2000 concerning the attached ordinance. Rates on all existing classes of property are to remain constant. The recommended rates are $1.08 for real estate; $3.60 for personal property; $1.00 for machinery and tools; $0.50 for airplanes; $0.96 for personal property for volunteer firefighters, rescue squads, and auxiliary members; $0.01 for wild and exotic animals; $3.24 for vehicles using clean and special fuels; and $0.96 for personal property class for vehicle trailers and semi-trailers with a gross weight of 10,000 lbs. or more. Preparer: Rebecca Dickson Title: Director, Budget and Manaqement Attachments: Yes ~No AN ORDINANCE TO ESTABLISH THE ANNUAL TAX LEVY ON VARIOUS CLASSES OF PROPERTY FOR THE COUNTY OF CHESTERFIELD BE IT ORDAINED by the Board of Supervisors of the County of Chesterfield that for the year beginning on the first day of January, t999 2000,. and ending on the thirty-f'lrst day of December, t999 2000, the taxes on property in all the Magisterial Districts of the County of Chesterfield shall be as follows: Sec. 1. Real Property and Mobile Homes. On tracts of land, lots or improvements thereon and on mobile homes the tax shall be $1.08 on every $100 of assessed value thereof. Sec. 2. Personal Property (a) On automobiles, trailers, boats, boat trailers, other motor vehicles and on all tangible personal property used or held in connection with any mining, manufacturing or other business, trade, occupation or profession, including furnishings, furniture and appliances in rental units, the tax shall be $3.60 on every $100 of the assessed value thereof. (b) On aircraft as defined by Section 58.1-3503 and -3506 of the Code of Virginia, 1950, as amended, the tax shall be $.50 on every $100 of the assessed value thereof. (c) On motor vehicles owned or leased by members of volunteer rescue squads, volunteer fire departments, volunteer police chaplains and by auxiliary police officers as provided in Section 8-13.3, Code of the County of Chesterfield, 1978, as amended, the tax shall be $.96 on every $100 of the assessed value thereof. (d) On wild or exotic animals as defined by Section 58.1-3506 of the Code of Virginia, 1950, as amended, the tax shall be $0.01 on every $100 of the assessed value thereof. (e) On motor vehicles which use clean special fuels as def'med in Section 58.1-2101 of the Code of Virginia, 1950, as amended, the tax shall be $3.24 on every $100 of the assessed value thereof. (f) On motor vehicles, trailers, and semitrailers with a gross vehicle weight of 10,000 pounds or more used to transport property for hire by a motor carder engaged in interstate commerce, the tax shall be $.96 on every $100 of the assessed value thereof. Sec. 3. Public Service Corporation Property. 0614:44078.1 -1- (a) On that portion of real estate and tangible personal property of public service corporations which has been equalized as provided in Section 58.1-2604 of the Code of Virginia, 1950, as amended, the tax shall be $1.08 on every $100 of the assessed value thereof determined by the State Corporation Commission. (b) The foregoing subsections to the contrary notwithstanding, on automobiles and trucks belonging to such public service corporations the tax shall be $3.60 on every $100 of assessed value thereof. Sec. 4. Machinery. and Tools. On machinery and tools used in a manufacturing or mining business the tax shall be $1.00 on every $100 assessed value thereof. 0614:44078.1 -2- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Date: A 2000 Item Number: 8.A.5. Subject: Adoption of the FY2001-2005 Capital Improvement Program (CIP) County Administrator's Comments' County Administrator: Board Action Requested: Adopt the FY2001-2005 Capital Improvement Program Summary of Information: The County Charter requires that the CIP be adopted by May 1. recommends that the CIP be adopted at this meeting. Staff Following the work session, staff will incorporate any requested revisions into the adopted document. Rebecca T. Dickson Title: Director, Budget and ManaRement Attachments: ~Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Date: A 2000 Item Number: 8.A.6. Subject: Adoption of the FY2001 Community Development Block Grant and HOME Annual Plan County Administrator's Comments: County Administrator: Board Action Requested: Adopt the FY2001 Community Development Block Grant and HOME Annual Plan and Authorize the Reallocation of $637,700 in Previous Fiscal Year Program Funding Summary of Information: The FY2001 proposed recommendation for this program totaled $2,342,800, comprised of $1,389,400 in new CDBG allotments, $406,000 in new HOME allotments, and $547,400 in reprogrammed appropriations from previous fiscal year programs which have been completed. An additional $90,300 in reprogrammed allocations identified after the proposed budget was prepared brings the new total for reprogrammed funds to $637,700 and the total FY2001 CDBG/HOME program to $2,433,100. The County's Community Development Block Grant and HOME Annual Plan for FY2001 is required to be submitted to the U.S. Department of Housing and Urban Development by May 15, 2000. The submission must follow a required public hearing by the Board of Supervisors (which was held on March 22, 2000). A Review Committee has made its recommendation to the County Administrator on the County's FY2001 CDBG and HOME funding. The attached material is the Review Committee's recommendation and the recommendation from the County Administrator. Following the work session, staff will incorporate requested revisions into the adopted document. Preparer: Rebecca T. Dickson Attachments: Yes Title: Director, Bud.qet and Manaqement ~-~No I I I I [=~ ~')33 ! I I I I I I I I I I I ! O40 I I I I I I I I I ~ I I I I I I i OUTLINE OF CDBG RFP SUBMISSIONS FOR FY2000-2001 Code Enforcement/Business Revitalization I. Project: Proposer: Description JeffDavis Corridor Proactive Code Enforcement Specialist - 3rd Year of Funding $48,850 Chesterfield County Planning Department : Full-time inspector hired within the Chesterfield County Planning Dept. Inspector is to identify, coordinate & help resolve property maintenance violations within the Jefferson Davis Corridor and the Village of Ettrick; Inspector works w/neighborhoods & business organizations & sets priorities for pro-active code enforcement. Works w/IDA. Note: The Planning Department applied for funding for a second property maintenance inspector to work within the targeted areas. The amount requested for initial funding of this position is $43,287. This position was not recommended to be funded 2. Project: Proposer: Description: 3. Project: Proposer: Description: Chesterfield County Workforce Development $50,000 Fresh Start Job Development & Training Program Program is designed to provide employment testing, counseling and job placement services to low/moderate income Chesterfield County residents. Office to be located at Park Lee Apartment Complex and open during the hours of 9:00 a.m. to 5:00 p.m. Intake & Assessment will be held on Tuesdays & Thursdays. 90 day follow-up & retention of job; Business Revitalization Coordinator $62,300 CDBG Department - Beverley Coleman Full-time Coordinator provides technical assistance to business owners/occupants located within the Urban Enterprise Zone along the Jefferson Davis Corridor and Village of Ettrick. Serves as a liason between the JDA and the CDBG Department. Provides assistance to several neighborhood & business organizations as well as County staff. 4. Project: Proposer: Description: Business Development Opportunities $50,000 Virginia Community Development Loan Fnnd(VCDLF) - Timothy Hayes, Exec. Director VCDLF is a Virginia Corporation formed in March of 1995. Its mission "Creating alternative models of financing that facilitates community economic development." Since its inception the mission has been achieved primarily through its micro loan program. This program provides fin- ancing, training and technical assistance to those individuals that lack access to traditional capital, desiring to start new business or expand an existing business. Emphasis is placed on the creation & expansion of small and minority owned businesses. 5. Project: Proposer' Description ' Demolition Project - $60,000 Chesterfield County Building Inspections Department - William Dupler, Building Official Demolition and removal of a vacant church building located at the intersection of Chesterfield Avenue and Light Street in the Village of Ettrick. The building is a nuisance and has become a breeding ground for loitering as well as posses an imminent threat to the community. Public Facilities/Improvements Project- Proposer: Description- Purchase of an Ambulance - $101,479 Bensley/Bermuda Volunteer Rescue Squad Funds will be used for the purchase of an ambulance to replace Ambulance 525 for Bensley- Bermuda Rescue Squad. The replacement is part ora strategic plan developed for a schedule of upgrades & replacements for the fleet of ambulances used by the rescue squad. The ambulance is a Type III modular ambulance currently mounted on a Ford E350 chassis. In addition, the unit will be equipped for Advanced Life Support level & used for Basic Life Support incidents. 7. Project' Proposer: Description: Purchase of a Ladder Truck for Bensley Fire Station - $150,000 Chesterfield County Fire Department Funds will be used for the purchase of a standard fire department ladder truck for the Bensley Station located at 2836 Dundas Road. This request is for partial funding only. $540,000 will be allocated through the General Fund. 8. Project: Proposer: Description: Camp Baker ADA Facility Conversion (Multi-Phased Public Imprvt's) $150,000 Richmond Area Association for Retarded Citizens This is a 2nd year request for a multi-phased public facility improvement at Camp Baker, a rustic facility owned by Chesterfield County and leased by the county to the Richmond Area ARC to operate programs for persons with severe disabilities that allow short-term respite for caregivers. The improvements are in accordance to a 10 year Master Plan. Project involves the continuation of on-going construction of a multi-phased project that includes a new dormitory style building at Camp Baker and renovations of several cabins. Project: Proposer: Description: Purchase of 21 Hand-Held Capnographs for CDBG eligible Fire Stations $55,000 Chesterfield County Fire Department Capnograph units will be placed on ambulances & first response vehicles located in CDBG eligible areas. The capnographs will allow skilled volunteers/career paramedics to enhance advanced life support care for residents in the Bensley& Ettrick Communities. Use of these devices will enable the rescue squad to provide critical patient care monitoring during advanced airway procedures. 10. Project: Proposer: Description: 11. Project: Proposer: Description: Crescent Park Sewer Line Extention/Installation-Final Funding $163,000 Chesterfield County Public Utilities Dept. / CDBG Department The project entails the installation ora public sewer line to serve approximately 22 households within the Crescent Park neighborhood. Those households who meet the low/moderate income criteria as defmed by HUD will be allowed a grant for the lateral/connection cost. Those who fail to meet the income guidelines will be billed over a period of approximately 36 months the costs associated with the connection fees. Approximate costs will be $1,465.00 plus plumbers fees. Ettrick Park Basketball Courts $57,000 Chesterfield County Parks & Recreation Funds would be utilized to provide for the construction/installation of portable basketball courts at the Ettrick Park site. 12. Project: Purchase of Mobile Data Computers in CDBG eligible Communities $100,000 Proposer: Chesterfield County Fire Department Description: The in'st phase of a project to outfit all emergency medical and fire vehicles with this equipment. Devices will be linked to all hospitals which the county delivers patients. It will enable emergency providers to have direct access w/the emergency room staff concerning patient care. The equipment allows for emergency medical providers to collect important medical information that may be faxed directly to the physician in the receiving Emergency Room. Partial funding is requested for this project. The total project cost is $750,000. Additional funds will be raised through Private & Corporate Foundations. 13. Project: Proposer: Description · Cogbill Road Sidewalk Improvements - $93,800 (Presently ineligible) Meadowdale Area Community Council Request is for match funding for the installation of lighting, sidewalks, curbs & gutters within the Dale Magisterial District along Cogbill Road, south of Chippingham Pkwy, west of Hopkins Road, north of the Meadowdale Library. This project is listed on the Chesterfield County Proposed FY01 Enhancement Projects schedule. 14. Project: Matoaca Elementary School Playground Improvements $31,000 Proposer: Matoaca Elementary PTA Description: Purchase & installation of playground equipment for Matoaca Elementary School. The playground apparatus and equipment will serve children in the kindergarden thru fifth grade As well as the residents of the Matoaca community. $2,000 of District Improvement Funds has been granted for this project. Currently, there is no playground apparatus/equipment at the school previous equipment had been condemned and removed by the County's School Board. 15. Project: Proposer: Description Jefferson Davis Police Precinct - 2nd Year Lease Escalation $98,880 Chesterfield County Police Department : The Police Dept. proposes to lease an approximately 4,000 square foot single story office building Lease will be for 10 years with rent payable on a monthly basis. Building will be built to the spec- ification of the police department. $ 96,000 figure is based on an annual lease payment of $24 per square foot, approx. 4,000 sq. ff. building. Monthly lease payment ors 8,000 is projected. A def'mitive site has been chosen along Route 10 in Chester, however no construction to date has taken place. 16. Project: Winchester Greens Single-Family Housing Development/Infrastructure Improvt's. - $200,000 Proposer: Better Housing Coalition - Robert Newman, Operations Director Description: Funds are being requested for the installation of curbs and gutters within the proposed single- family development section of the Winchester Greens (formerly Park Lee) housing complex. 17. Project: Association Hispanic - Americana de Richmond (AHAR Locale) $93,070 Proposer: Josie Guzman, Cultural Coordinator Description: Acquisition & renovation ora building to accomodate office space, dance classes, classroom conversions. Public Services 18. Project: Proposer: Description: 19. Project: Proposer: Description: 20. Project: Proposer: Description- Community Corrections Vocational Specialist $49,472 Tara Kunkel, Criminal Justice Planner Activity would be used to fund a vocational specialist position to work with chronically unemployed adult offenders throughout the County that have been placed under the sup- ervision of the Chesterfield County Corrections Services by the courts. Spay/Neuter Assistance for Pets of Low/Moderate Income Households $20,000 PetFix Coalition, Jane Lanham - Representative Provide outreach and reduced cost for pet sterilization in CDBG eligible neighborhoods w/ the aim of reducing public health and safety risks. Association Hispanic - Americana de Richmond (AHAR Locale) $16,370 Josie Guzman, Cultural Coordinator Administration of a variety of programs to the hispanic community. 21. Project: Multi-purpose Building & Learning Center Tutorial Program $44,216 Proposer: The Children's Home of Virginia Baptist, Inc. - Janice M. Mack, Director Description · Implementation of programs to Provide continual educational/tutorial ser¢ices to participants. The main focus of the multi-purpose building and learning center will be to provide problematic outreach services to the community at large. 22. Project' Ampthill Senior Adult Program $6,000 Proposer' Chesterfield County Parks & Recreation Description: Senior adult program which offers recreational opportunities once a week to participants. Activities include aerobics, instructional classes, arts and crafts, board games & quests speakers. 23. Project: Proposer: Description Bensley Community Center Operations $50,000 Chesterfield County Parks & Recreation ' Funds will be used to provide staff & programs directed to seniors & youth. Activities include aerobics, instructional classes, arts and crafts, board games & guests speakers. 24. Project: Bensley Community Center Furnishings $15,000 Proposer: Chesterfield County Parks & Recreation Description: Purchase of furnishings & equipment for the new section of the Bensley Community Center. Center will be able to accommodate programs for both seniors and youth in the community. 25. Project: Proposer: Description CARES Homelessness Prevention, Transitional Assistance and Shelter Services Programs $15,000 Crisis Assistance Response Emergency Shelter, Inc. - Holvar E. Olson, Exec. Director : Program provides Chesterfield County residents with 24 hour, year round emergency shelter services to those victims of domestic violence and the homeless. 26. Project: Proposer' Description: CARITAS Emergency Shelter Program $35,000 CARITAS - Lee Blons, Executive Director Provides Chesterfield Countys homeless residents with emergency shelter during the winter months from October thru March. Services are provided through a variety of member church congregations. 27. Project: Proposer: Description: Connecting Families & Youth At Risk with Community Resources $25,000 Chesterfield County Communities In Schools - Martha J. Frickert, CIS Administrator Provide direct services to students and their families to enhance the potential for students at Bellwood & Chalkley Elementary Schools to experience academic and personal success. Provides comprehensive community-based interventions for at-risk students & their families before the problems occur. 28. Project: Proposer: Description: 29. Project: Proposer: Description: Et-trick Community Building (Operations) $85,000 Chesterfield County Parks & Recreation Programs and recreational opportunities provided 5 days per week for seniors, youth, teens & adults. Activities include aerobics, instructional classes, arts & crafts, board games, guest speakers. Funds are used to pay for part-time salaries, supplies/materials, postage, etc... Regional Community Leadership Development $10,000 Friends Association for Children - John C. Pumell, Exec. Director Program assists residents who live in Chesterfield County public housing communities to acquire the interpersonal and community organization skills needed to organize and promote citizenship programs in their communities. 30. Project: Proposer: Description · Richmond Community Action Program - Chester Shepherd & Outreach Center $10,000 Richmond Community Action Program - Robert Wynne, Exec. Director Program offers a variety of educational and service programs for senior citizens who live in the Chester area. The program is proposed to operate fromthe Chester Presbyterian Church. Seniors would be recruited from low income neighborhoods including trailer parks located along the Jefferson Davis Highway corridor, and Bermuda Run Apartments etc... The purpose of the program is to enrich the lives of older persons and enable them to continue to live independent, meaningful lives. 31. Project: H.O.M.E. - Counseling Services $13,276 Proposer: Housing Opportunities Made Equal - Constance Chamberlain, Exec. Director Description · Program designed to provide homeownership education, financial counseling, and the home buying process including credit seminars and the loan application process. 32. Project: Marguerite Christian Youth Association - Equipment $7,600 Proposer: Marguerite Christian Youth Association - Cheryl Engelking, Secretary Description · Purchase of athletic equipment. 33. Project: Bensley Elementary School Tutorial Program $12,000 Proposer: Bensley Elementary School - Mildred Bell, Principal Description · Provide structured tutorial services for 1st and 2nd graders on site at Bensley. Instruction will be provided by certified teachers whom work at the school. Transportation services will be provided to the students who participate. 34. Project: Proposer: Description: Winchester Greens Learning/Resource Center $12,000 Chesterfield Public Library - Sherie Orton Provide residents who live along JeffDavis Highway and within the Park Lee (Winchester Green) Apartment Complex with access to the library services, materials and technology. The program will be physically housed in a space provided by management of Park Lee. On-line computer & internet access will be made available to the residents. 35. Project: Proposer: Description: 36. Project: Proposer: Description: Youth Programs $40,000 Chesterfield County Parks & Recreation Provides a variety of summer and winter youth recreation programs at various sites. Ettrick, Chalkley, Harrowgate, Park Lee and Bellwood. Programs serve children ages 6 - 17. Teen Violence Intervention Project - $ 30,000 (Currently ineligible) Janett Forte, Coordinator, Chesterfield County Domestic Violence Resource Center The Chesterfield County Domestic Violence Resource Center and Theatre IV proposes to implement a model adolescent violence prevention program in the County schools. The play will be presented to ali middle and high school audiences, in addition 10 outside performances for parent and citizen audiences will be held. Planning & Administration 37. Project: Proposer: Description: Feasibility Study - $15,000 Jefferson Davis Association - Beverley Coleman, Business Revitalization Coordinator Study to determine the design, composition and location of a business incubator. A $10,000 grant from the State of Virginia has been received by JDA. The study will be prepared by the Economic Development Staff at Virginia Tech. A:\RAMSEY00.WPD CDBG FY 00-0i' PROJECT FUNDING iCEL/LiEST i. Housing counsciing and downpaymcnt assistance ibr first-time homcbuycrs Proposer- Housing Opporturdtics Made Equal _ ~,,~ m~t-ame homebuyers ~s a program that Description- The HOME/Keystone program *'^~ ~'" ' ' increases home ownership among iow and moderate income families who would othm~Msc not bc able to purchase a home. Trained counselors prepare these famiiics fbr long term homcowncrship. H.O.M.E. intends to assist (i5) new' aDpiicants_ _ wkh downpaymem/closing cost assistance. Amount requeste,,,_ ' ~ ~u, ~''~' -~^~,,~u. Acquisition and site-development assistance Proposer- Rickanond Habitat For Humanity, inc. Description- Richmond Habitat For Humanity is seeking monies in order to fund acquisition and site development cost related to the construction of' single family houses for purchase by approved iow and moderate income famiiics. These houses arc to be built upon property currently owned by Habitat and located on Merriewood Rd., n, ,,~ county's Bermuda district, intentions are to build (27) homes by the end of 2003, but funding to support thc development of seven of them is required during thc 2000-200i fiscal year. Amount rcqucstcd is $70,000. CDBG Housing Rehab inspector Proposer- Chcstcrficid County Block Grant Department Description- Thc Housing Rchab inspector position is of dire need ~%r pu~oscs of reducing thc amount ofappiicams that are currently on the existing waking list for rehab services. The Housing inspector position will be a contracted position mud will be paid on a per-house basis. Thc Housing Inspector will conduct housing inspections and perform work w~tc-ups and cost estimations of each home qualified for assistance. The Housing inspector will conduct periodic inspections and a project completion inspection once the rehab services have been completed. Amount requested, $215,uou. 203-K Pro,am Proposer- Chesterfield County Block Grant Department Description- The 203-K Program is designed to allow for the purchase and renovation/rehabilitation of moderate priced housing. Applicants must bc quaiificd as iow to moderate income famiiics. Ti-ds program is intended to assist (i 0) families with downpaymcnt and closing cost assistance to purchase homes in Chesterfield County. Amount requested is $50,000. 5. Emergency Home Repair Program Proposer- Chesterfieid Coumy Block Grant Depm~tment Description- :ne k;mergency Home Repair Program is designed to specificaiiy assist iow and moderate income fmniiics with repairing thosc housing cicmcnts which may prove to bc life threatening to thc hcaith and safety of thc occupants if left um~cpaircd. providing such repairs, living conditions will be improved as weii as elimination of substandard housing. Amount requested ~s 051 tiomc uwncrsmp Proposer- i,.,.r~;~,;~, -~ ,,,;-..-' ' Description- iaeffaith Housing Corporation will acquire, construe and sell (i0) properties to first timc homcbuycrs with incomes less than 80% ~ " ' o, ,,, arcs mcola~ income. hqc wilt sawc as dcvclopcr of thc wor~ on ,,c properties~,,~ wd~ oc the general contractor. The effo~s to rehdoiiitate substanda-d propeaies will bring houses up to Housing c~ ~;~.. - ~uanty Standards. This project ~s to be administered countFMdc. This program will providc progrmn income ro thc county. ~mount rcqucstcd is $225,000 of HOi~ ~nds. 7. Housing Rehabilitation Pro,am Proposcr- EidcrHomcs Corporation Description- ~: ......... ~mcrnomcs Corporation wni providc housing rcnau sc,wiccs to county rcsidcnts, which will improve the iivabiiity, structure ~d value of the home. k is intended thru the housing repairs will result in long-term benefits to the su,,~,,,~: ..... ,,~,~,,~,,,~o~;"~"~" ~ ,,,~l~n,~ ,,,,v, o. ~ appearance, stabilization o~ iaomc vaiucs, ana, c,~,,,,~,, ~ o ,,,,~, occupied structures. This pro.mm is to bc administered ....... ' ' ~' cou,,,y~.laC. I nC Comprehensive Home Repair Pro.am will permit the expenditure of up to $25,000 to bring homes up to HUD Housing Quality Standards. ~sist~ce will be provide in the form of for~vedoie loans, interest-bearing loans and a combination 0f iBrgivcabic and interest bc~ing loans. ~i loans will be sccurcd by a Dccd of Trust on thc propc~'. ~ount rcqucstcd is .goo,OOO. housing Rchabiiitation/~riomc OwncrsFdp Proposer- Ettrick Community Deveiopmem and Housing Co~oration Description- Ettrick Community Development and Housing Corporation is entering a partnership wm~ v ~rgmm ~tatc umvcraty to purci~asc, demolish or rcnammatc and market a total of cight (8) housing units. Thcsc properties arc adjaccnt to thc schooi's campus. Thcy will provide home ownership counseling for iow and moderate income residents to end~ie them to become home owners and to maintain ' ' ~- ~ ' melr .m,,es. Amount requested for this projcct is $466,000. 9. Daughters of Zeiophehad Proposer- Daughters of Zeiophehad, inc. Description- Thc Daughtcrs of Zciophchad is a nonprofit group dcdicatcd to cstabiishing a transitional housing progrmn that will hcip homcicss womcn bccomc economically indcpcndcnt through a spiritually supportive traiNng program. The home will accommodate two to three women with a maximum of three children each. They will be able to stay in the home for up to (24) months as thcy participatc in cducationai and or job training courscs and find suitabic housing and cmpioymcnt. Aanount rcqucstca ~s lu. u,,,,,,. Space Proposer- ~*-~-4~' ,-,,.,~a,,, Housing Corporation Description- interfaith Housing Co~oraion is requesting f~nding to assist with their remai expense ora new office. They will be .... : - _ ~,,,,n~ from Limited Pa~ncrship. Thc amount of ~nd~g rcqucstcd is $ i 5,000.00. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meetinc Date: 2000 Item Number: Subject: Adoption of the FY2000-2001 Biennial Financial Plan County Administrator's Comments: County Administrator: Page 1 of 1 8.A.7. Board Action Requested: Adopt the FY2000-2001 Biennial Financial Plan Summary of Information: The County Charter requires that the Budget be adopted by May 1. recommends that the Budget be adopted at this meeting. Staff Following the work session, staff will incorporate requested revisions into the adopted document. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement Attachments: ~Yes CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 M Date: 1 2000 Item Number: 8.A.8. Subject: Adoption of a Resolution to Appropriate Funds for Fiscal Year 2000-2001 County Administrator's Comments: County Administrator: Board Action Requested: Adopt the attached Appropriations Resolution Summary of Information: The County Charter requires passage of an appropriations resolution to authorize the expenditure of funds for fiscal year 2000-2001. The attached appropriations resolution details the allocation of funds consistent with the proposed budget. Changes approved by the Board at the work session will be incorporated into the adopted resolution. Outlined below are specific issues related to this resolution. School Fund As in FY2000, the resolution will withhold $4.5 million of local funding for schools from the appropriation. The County Administrator will be authorized to transfer $1.5 million to the School Fund at three different specified times during the fiscal year contingent upon funds availability, thereby increasing the appropriation for schools to the total approved amount. This policy allows for the flexibility to adjust the School appropriation in the event of unanticipated circumstances. Preparer: Rebecca T. Dickson Title: Director of Budget & Management Attachments: Yes ~-~No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetina Date: ADril 12. 2000 Item Number; Summary of Information (cont.): Other Changes Section 5 has been revised to allow for the reappropriation of unspent District Improvement Funds from one year to the next. Section 25 has been added to authorize the County Administrator to reduce the current year departmental budget appropriation by the same dollar amount of the prior year overspending inclusive of encumbrances carried forward. 055 APPENDIX H APPROPRIATIONS RESOLUTION A RESOLUTION TO APPROPRIATE DESIGNATED FUNDS AND ACCOUNTS FROM DESIGNATED ESTIMATED REVENUES FOR FY2001 FOR THE OPERATING BUDGET AND THE CAPITAL IMPROVEMENTS PROGRAM FOR THE COUNTY OF CHESTERFIELD, VIRGINIA BE IT HEREBY RESOLVED by the Board of Supervisors of the County of Chesterfield: That for the fiscal year beginning on the first day of July, 2000, and ending on the thirtieth day of June, 2001, the following sections shall be adopted: Sec. 1 The following designated funds and accounts shall be appropriated from the designated estimated revenues to operate and to provide a capital improvements program for the County: General Fund Estimated Revenue: Appropriations: From Local Sources: General Property Taxes Other Local Taxes Licenses, Permits, Fees Fines & Forfeitures Other Local Government From Other Agencies: State, Federal & Other Localities Transfers & Reserves: Reserves Transfer from County Capital Projects Anticipated Fund Balance 7/1/99 Total Revenues General Government Administration of Justice Public Safety Public Works Health and Welfare Parks, Rec., Cultural Community Development Non-Departmental Debt Service Operating Transfers Subsidy of the Health Center Commission Reserves Ending Fund Balance, 6/30/2001 Total General Fund 206,181,000 70,645,800 8,864700 955,500 26,786,400 104,068,100 14,720,200 285,000 32,244,700 464,751,400 26,558,500 4,99Z800 80,934,100 12,725,200 43,243,900 12,509,600 5,779,800 9,306,700 15,464,000 218,226,700 400,000 2,365,400 ~2,244,700 464,751,400 APPENDIX H APPROPRIATIONS RESOLUTION Comprehensive Services Fund Estimated Revenue: Reimbursement, Colonial Heights State Aid, Comprehensive Services Transfer from Social Services Transfer from Schools Transfer from General Fund Total Revenue Appropriations: Operating Expenses To (From) Retained Earnings Total Appropriations School Operating Fund Es timated Revenue: Local Sources State Federal Transfer from School CIP Use of Reserve Transfer from School Operating Transfer from General Fund: State Sales Tax Local Taxes Prior Year Revenue Grounds Maintenance Total General Fund Beginning Balance Total Revenues, Transfers & Reserves Appropriations: Instruction Administration A./H. Pupil Transportation Operations & Maintenance Debt Service Food Service Grounds Maintenance Total Appropriations School Capital Projects Fund Estimated Revenue: Bond Proceeds Interest Earnings Transfer from Cash Proffer Fund State Construction Allocation Construction Management Charges Total Revenue School Capital Projects Fund 127,500 2,269,600 345,200 525,000 496,800 3,764,100 3,764,100 0 3,764,100 14,693,700 129,323,300 13,393,000 2,362,900 0 436,700 35,436,200 151,733,400 5,661,600 1,319,900 194,151,100 2,205,000 356,565,70O 243,336,341 13,273,300 13,848,400 36,025,759 34,157,000 14,605,000 1,319,900 356,565,700 36,854,000 2,362,900 0 0 565,000 39,781,900 O5? APPENDIX H APPROPRIATIONS RESOLUTION Appropriations: County Grants Fund: Estimated Revenue: Appropriations: Coun _ty CIP Fund Estimated Revenue: Appropriations: Transfer to School Operating Fund School Projects Construction Management Department Total Appropriations School Capital Projects Fund From Other Grants From the GeneraI Fund Total Revenue CCS Options Grant Community Development Block Grant Community Corrections Services Domestic Violence Center Family Preservation Juvenile Detention USDA Grant Litter Grant Pretrial Release Police Grants Police Domestic Violence Coordinator School Resource Officers Victim/Witness Assistance VJCCCA Total Appropriations Bond Proceeds Lease/Purchase Proceeds Interest Earnings Donation Transfer from General Fund Transfer from Utilities Transfer from Cash Proffer Fund State Grants/Reimbursements Total Revenue County Capital Projects Transfer to the General Fund Total County CIP Funds 2,362,900 36,854,000 565,000 39,781,900 5,696,300 862,100 6,558,400 51,700 1,795,400 1,136,500 55,300 315,800 40,000 27,200 351,300 103,500 42,600 86,000 308,700 2,244,400 6,558,400 16,390,000 3,710,000 198,400 0 10,160,300 270,000 0 985,000 31,713,700 31,515,300 198,400 31,713,700 APPENDIX H APPROPRIATIONS RESOLUTION Coun _ty Maintenance Projects Fund Estimated Revenue: Appropriations: Cash Proffer Fund Transfer from General fund Total Revenue County Maintenance Projects Total County Maintenance Projects 1,600,000 1,600,000 1,600,000 1,600,000 Estimated Revenue: Cash Proffers Total Revenues Appropriations: Reimbursement Transfer to School Capital Projects Fund Transfer to County Capital Projects Fund Total Appropriations Vehicle and Communications Maintenance Estimated Revenue: Garage/Fleet Charges Two-way Radio Charges Total Revenue Appropriations: Garage/Fleet Communications/Electronics Total Appropriations Construction Management Fund Estimated Revenue: Service Charges Total Revenue Appropriations: Risk Management Fund Estimated Revenue: Appropriations: Construction Management Operations Addition to Retained Earnings Total Appropriations Operating Revenues Use of Reserves Beginning Retained Earnings Total Revenue Risk Management Operations Ending Retained Earnings Total Appropriations 128,900 128,900 128,900 0 0 128,900 8,240,000 791~200 %031,200 8,240,000 791,200 %031,200 487,600 487,6O0 466,600 21~000 487,600 2,898,200 240,000 2,922,600 6,060,800 3,138,200 2,922,600 6,060,800 APPENDIX H APPROPRIATIONS RESOLUTION Airport Fund Estimated Revenue: Sale of Supplies Rental Fees Misc. Revenue Total Revenue Appropriations: Airport Operations Total Appropriations Airport Capital Improvement Fund Estimated Revenue: Transfer from General Fund Total Revenue Appropriations: Capital Improvements Total Appropriations Utilities Fund 87,900 415,600 4,500 5O8,0OO 508,000 5O8,0OO 103,500 103,500 103,500 103,500 Estimated Revenue: Appropriations: Service Charges Capital Cost Recovery Charges Hydrant/Fire Protection Transfer from General Fund Used from Improvement Replacement Fund Other Revenue Total Revenue Operations Debt Service Transfer to County Capital Projects Transfer to General Fund Transfer to Capital Projects Payment in Lieu of Taxes Transfer to Wastewater Impro.,Replac. Fund Total Appropriations 39,442,000 8,175,000 1,912,300 15,000 568,300 7,826,800 57,939,400 30,888,100 8,O73,8O0 270,000 31,000 14,120,000 1,912,300 2,644,200 57,939,400 Utilities Capital Projects Fund Estimated Revenue: Transfer from Water/Wastewater Operating Fund Total Revenue Capital Projects Total Appropriations Appropriations: !4,120,000 14,120,000 14,120,000 14,120,000 APPENDIX H APPROPRIATIONS RESOLUTION Sec. 2 Sec. 3 Sec. 4 Sec. 5 Appropriations in addition to those contained in the general appropriation resolution may be made by the Board only if there is available in the fund an unencumbered and unappropriated sum sufficient to meet such appropriations. The County Administrator may, as provided herein, except as set forth in Sections 7, 12, 13, 15, 16, 17, 18, 19 and 21, authorize the transfer of any unencumbered balance or portion thereof from one classification of expenditure to another within the same department or appropriation category. The County Administrator may transfer up to $20,000 from the unencumbered appropriated balance of one appropriation category to another appropriation category. No more than one transfer may be made for the same item causing the need for a transfer, unless the total amount to be transferred for the item does not exceed $20,000. The County Administrator may increase appropriations for the following non-budgeted revenue items that may occur during the fiscal year: a) Insurance recoveries received for damage to any County property, in. cluding vehicles, for which Cotmty funds have been expended to make repairs. b) Refunds or reimbursements made to the County for which the County has expended funds directly related to that refund or reimbursement. c) Revenue not to exceed $20,000. All outstanding encumbrances, both operating and capital, at June 30, 2000 shall be reappropriated to the 2000-2001 fiscal year to the same department and account for which they were encumbered in the previous year. a) At the close of the fiscal year, all unencumbered appropriations lapse for budget items other than: Capital Projects, general fund transfers for capital projects and grants, District Improvement Funds, construction reserve for capital projects, reserves, refunds for off-site and oversized water and wastewater facilities, grants, cash proffers, Economic Development Incentive funds, rental income received from properties located at the Meadowville Industrial Park, actual transient occupancy tax revenues received and budgeted expenditures in connection with the Richmond Convention Center, Public Safety Career Development Reserve and donations restricted to specific purposes, including donations made by citizens and citizen groups in support of County programs. b) With adoption of this resolution all transient occupancy tax revenue received and related expenditures prior to June 30, 2000 are hereby reappropriated. c) With adoption of this resolution all monies reserved for career development for public safety departments prior to June 30, 2000 are hereby reappropriated. d) With adoption of this resolution all monies reserved for District Improvement Funds prior to June 30, 2000 are hereby reappropriated. e) With adoption of this resolution all monies reserved for the County and School's Reserve for Future Capital Projects prior to June 30, 2000 are hereby reappropriated. f) With adoption of this resolution all grant program income received prior to June 30, 2000 is hereby reappropriated. APPENDIX H APPROPRIATIONS RESOLUTION Sec. 6 Sec. 7 Sec. 8 Sec. 9 Sec. 10 Sec. 11 Sec. 12 Sec. 13 Appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriations until the completion of the project or until the Board of Supervisors, by appropriate ordinance or resolution, changes or eliminates the appropriation. The County Administrator may approve necessary accotmting transfers between funds to enable the capital projects to be accounted for correctly. Upon completion of a capital project, staff is authorized to close out the project and transfer any remaining balances to the funding source. This section applies to all existing appropriations for Capital Projects at June 30, 2000 and appropriations in the 2000-2001 budget. The County Administrator may approve construction contract change orders up to an increase of $15,000 and approve all change orders for reductions to contracts. The County Administrator may authorize the transfer of Utilities Capital Projects funds that are 20% or up to $100,000 of the original project cost, whichever is less, from any Utilities Capital Project to any other Utilities Capital Project. Should the actual contract price for a project be less than the appropriation, the Cotmty Administrator may approve transfer of excess funds to the funding source upon completion of the project. The approval by the Board of Supervisors to request and accept any grant of funds to the County constitutes the appropriation of both the revenue to be received from the grant and the County's expenditure required by the terms of the grant, if any. Allocation of Food Stamps will be considered a Board approved grant for purposes of this section up to the actual value of food stamps received. The appropriation of grant ftmds will not lapse at the end of the fiscal year, but shall remain appropriated until completion of the grant or until the Board of Supervisors changes or eliminates the appropriation. The County Administrator may reduce any grant appropriation to the level approved by the granting agency during the fiscal year. The County Administrator may approve necessary accounting transfers between funds to enable the grant to be accounted for correctly. All transfers to grant funds from operating funds are automatically carried over and reappropriated, unless the grant is completed and is to be closed out at June 30. Upon completion of a grant project, County Administrator is authorized to close the grant and transfer back to the funding source any remaining balances. The County Administrator is authorized to reprogram Community Development Block Grant Funds by closing program centers and transferrring funding to newly approved programs based on adoption by the Board of Supervisors. This applies to appropriations for grants outstanding at June 30, 2000 and appropriations in the 2000-2001 budget. The County Administrator may reduce revenue and expenditure appropriations related to programs funded all or in part by the Commonwealth of Virginia and/or the federal government to the level approved by the responsible state or federal agency. The Director of Accounting is authorized to make transfers to various funds for which there are transfers budgeted. The Director shall transfer funds only as needed up to amounts budgeted, or in accordance with any existing bond resolutions that specify the manner in which transfers are to be made. The Treasurer may advance monies to and from the various funds of the County to allow maximum cash flow efficiency. The advances must not violate county bond covenants or other legal restrictions that would prohibit such an advance. The County Administrator is authorized to make expenditures from Trust & Agency Funds for the specified reasons for which the funds were established. In no case shall the expenditure exceed the available balance in the fund. The County Administrator is authorized to transfer and/or appropriate funds in excess of $20,000 for supplemental retirement,Worker's Compensation,' healthcare for retirees, cost related to the coordinated pay plan, and/or any amount of Insurance Reserve funds consistent with the County's Risk Management program to departments, as needed. APPENDIX H APPROPRIATIONS RESOLUTION Sec. 14 Sec. 15 Sec. 16 Sec. 17 Sec. 18 Sec. 19 Sec. 20 Sec. 21 Sec. 22 The portion of the reserve for capital projects related to the school budget will be added to the reserve for future capital projects in the general fund; and will be designated for school projects. The County Administrator may appropriate revenues and increase expenditures in excess of $20,000 for funds received by the County from asset forfeitures for operating expenditures directly related to drug enforcement. This applies to funds currently on-hand at June 30, 2000, and all funds received in the 2000- 2001 budget year. The outstanding balance of these funds at June 30, 2000 or June 30, 2001 shall not lapse but be carried forward into the next fiscal year. The County Administrator may increase the general fund appropriation in the School Operating Fund, contingent upon availability of funds and taking into consideration any other expenditures which may have occurred, based on the following schedule: a) Increase general fund transfer/appropriation on December 15 by $1,500,000. b) Increase general fund transfer/appropriation on February 15 by $1,500,000. c) Increase general fund transfer/appropriation on April 15 by $1,500,000. Subsequent to all audit adjustments, the County Administrator may increase appropriations or authorize transfers of existing appropriations at June 30. This includes the authority to designate all available FY2000 operating funds to the general fund Reserve for Capital Projects or for subsequent years appropriations, assuming ending general fund balance is maintained at a minium of 7.5% of general fund expenditures. The County Administrator is authorized to reallocate funding sources for Capital Projects, arbitrage rebates/penalties, and debt service payments and to appropriate bond interest earnings to minimize arbitrage rebates/penalties. This authority would include the appropriation of transfers among funds to accomplish such reallocations. Budgets for specific Capital Projects will not be increased beyond the level authorized by Sections 3 and 4. This applies to funds currently on-hand in FY2000, and all funds received in the 2000-2001 budget year. The County Administrator is authorized to transfer among appropriation categories any amotmt of funds associated with implementation of the Comprehensive Services Act for at-risk youth and families and funding associated with the implementation of the VJCCCA Grant to record transactions. Salaries for Planning Commissioners will be increased equivalent to the increase given to all County employees. Effective upon adoption of this resolution, the County Administrator is authorized to approve transfers among funds and capital projects as long as total net spending is not increased. Beginning with the FY97 budget and effective upon adoption of this resolution, the Utilities Department rate stabilization reserve shall be created and maintained as per guidelines outlined below: a) The minimum annual contribution to the reserve will be 50% of the previous year's depreciation on fixed assets. b) The annual contribution to the reserve will continue until 100% of accumulated depreciation on the fixed assets is funded. If at the beginning of a fiscal year a reserve balance exceeds 100% of accumulated depreciation, a reduction in the annual contribution may be considered. b63 APPENDIX H APPROPRIATIONS RESOLUTION Sec. 23 Sec. 24 Sec. 25 c) Funds cannot be used from the rate stabilization reserve if the balance falls below 25% of that utility's fixed asset accumulated depreciation. d) The declaration of a financial emergency by the Director of Utilities and a corresponding four-fifths vote by the Board of Supervisors at a publicly advertised meeting declaring the existence of such an emergency is required to suspend Sec. 23 a, Sec. 23 b, and Sec. 23 c. Upon adoption of this resolution, the School Board and/or the School Superintendent may make expenditure changes within the school appropriations as follows: a) Transfers of $20,000 or less are subject to the approval of the Superintendent. b) Transfers of $20,001 to $499,999 require the approval of the Superintendent and the School Board. c) Transfers of $500,000 or more require the approval of the Superintendent, the School Board, and the Board of Supervisors. The Schoot Board and/or the School Superintendent shall prepare a budget status report reflecting changes to the approved school budget between appropriation categories, as amended, and the report shall be presented to the County Administrator quarterly. The County Administrator is authorized to reclassify budgeted revenues, as appropriate, to reflect implementation of the State's Personal Property Tax Relief Act. This applies to funds currently on-hand in FY2000, and all funds received in the 2000-2001 budget year. The County Administrator is authorized to reduce the current year departmental budget appropriation by the same dollar amount of the prior year overspending inclusive of encumbrances carried forward. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~ Date: A~oril 12, 2000 Item Number: 8.B.1. Subject: Nomination/Appointment to the Camp Baker Management Board County. Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint two members to serve on the Camp Baker Board. Summary of Information: The Camp Baker Management Board has the responsibility of overseeing and monitoring the operation of Camp Baker. The terms of the positions representing the Bermuda District, the Midlothian District, and the Chester Civitan Club are due to expire April 30, 2000. Two of the current representatives are willing to serve an additional term if reappointed. Mr. Barber concurs with the reappointment of Mr. A1 Elko. A recommendation for the Bermuda District will follow in the near future. Preparer: ~~._ Title: Michael S. Golden Director, Parks and Recreation Attachments: Yes ~-] No Page 2 of 2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: April 12, 2000 Item Number: Summary of Information: (Continued) Name Representing Action Requested Mr. A1 Elko Midlothian District re-appoint Mr. William Collie Chester Civitan Club re-appoint The Camp Baker Management Board and the Chester Civitan Club concur with the re-appointments. The terms would be effective May 1, 2000 and will expire on April 30, 2003. Under the existing Rules of Procedure, appointments to board and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. 066 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: April t2, 2000 Subiect: Nomination/Appointment to the Tax Structure Committee Item Number: 8.B.2. County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint member to serve on the Tax Structure Committee Summary of Information: The Board of Supervisors Tax Structure Committee is a newly formed committee whose charge will be to examine all aspects of the local tax structure to ensure its equity and appropriateness for the future and to recommend a reliable and stable tax structure that ensures tax equity and that fairly balances the responsibility for service delivery among all segments of the community. Committee members are appointed by the Board of Supervisors to serve until their work is complete. Mr. Miller is nominating Mr. Kenneth H. Stargardt, representing the County at-large, to serve on the Tax Structure Committee, whose term will be effective immediately and will be at the pleasure of the Board. Mr. Stargardt will be replacing Mr. Dan Bragg, who resigned from the committee last month. Rebecca T. Dickson Director, Budget & Mana,qement Attachments: [-~1 Yes No -\ · CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: April 12, 2000 Item Number: 8 .Co Subject: Streetlight Installation Approvals County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of Streetlight Installations in the Bermuda and Dale Districts Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Preparer: CONTINUED NEXT PAGE ~~/~¢~__~~~ Title: Director, Environmental Enqineering Richard M.~cEIfish Attachments: Yes ~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information: (Continued) Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. BERMUDA DISTRICT: Ironbridge Road, vicinity of 12260 Cost to install streetlight: $2,165.13 Does not meet minimum criteria for intersection Continental Boulevard and Touchstone Road Cost to install streetlight: $324.16 Meets minimum criteria DALE DISTRICT: Bryanwood Road and Claudehart Road Cost to install streetlight: $684.48 Meets minimum criteria Fordham Road and Hull Street Road Cost to install streetlight: $116.89 Meets minimum criteria CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page3 of 3 Meetinn Date: AoHI 12. 2000 Number Budget and Mana.qement Comments: The balance in the Bermuda District Improvement Fund is $22,666; approval of uses totaling $10,089 will leave a balance of $12,577. The balance in the Dale District Improvement Fund is $31,675; approval of uses totaling $801 will leave a balance of $30,874. Preparer: Rebecca T. Dickson Title: Director, BudRet & Mana,qement STREETLIGHT REQUEST Bermuda District Request Received: January 4, 2000 Estimate Requested: January 4, 2000 Estimate Received: March 28, 2000 Days Estimate Outstanding: 84 Cost to install light: $ 2,165.13 NAME OF REQUESTOR: Mrs. Horace L. Sims ADDRESS: 12260 Ironbridge Road Chester, VA 23831 REQUESTED LOCATION: Ironbridge Road, vicinity of 12260 POLICY CRITERIA: Intersection: Not Qualified, installation site is approximately 50 yards west of the intersection of Ironbridge Road and West Booker Boulevard Vehicles per Day: Qualified Petition: Qualified Staff or Requestor Comments: None Street Light Request Map 12, 2000 Street l~lght Legend existing light requested light This map shows citizen requested streetligig installations in relation to ~isting streetlights. ~R~isting streetlight information was ObEnta~ned from tire Chester~eld County v~ronmental Engineering Department. 073 STREETLIGHT REQUEST Bermuda District Request Received: August 13, 1999 Estimate Received: March 29, 2000 NAME OF REQUESTOR: ADDRESS: Estimate Requested: August 13, 1999 Days Estimate Outstanding: 229 Cost to install light: $ 324.16 Mr. Andrew Glowatsky Carter Wallace, Inc. 1851 Touchstone Road Colonial Heights, VA 23834 REQUESTED LOCATION: Continental Boulevard and Touchstone Road POLICY CRITERIA: Intersection: Vehicles per Day: Petition: Qualified Qualified Qualified Staff or Requestor Comments: Requestor states: "That corner is located in the Appomattox Industrial Park and has become very active as new manufacturing plants and distribution centers have moved into the park. We run our facility 24 hours a day, 7 days a week and there are almost 700 employees at Carter Wallace alone." 074 Street Light Request Map 12 2000 Street Light Legend ~ existing light ~ requested light This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chester~eld County Environmental Engineering Depa~. 075 STREETLIGHT REQUEST Dale District Request Received: March 5, 2000 Estimate Requested: March 5, 2000 Estimate Received: March 27, 2000 Days Estimate Outstanding: 22 Cost to install light: $116.89 NAME OF REQUESTOR: Mr. Herman Baumgart ADDRESS: 4148 Paul Hill Road Richmond, VA 23236 REQUESTED LOCATION: Fordham Road and Hull Street Road POLICY CRITERIA: Intersection: Qualified Vehicles per Day: Qualified Petition: Qualified Staff or Requestor Comments: None Street Light Request Map 12 2000 Street Light Legend ~ existing light ~ requested light This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chester~eid County Environmental Engineering Deparonent. STREETLIGHT REQUEST Dale District Request Received: September 15, 1999 Estimate Requested: September 15, 1999 Estimate Received: March 22, 2000 Days Estimate Outstanding: 189 Cost to install light: $ 684.48 NAME OF REQUESTOR: Mrs. Nancy Hughes ADDRESS: 6317 Daleshire Drive Richmond, VA 23234 REQUESTED LOCATION: Bryanwood Road and Claudehart Road POLICY CRITERIA: Intersection: Qualified Vehicles per Day: Qualified Petition: Qualified Staff or Requestor Comments: None Street Light Request Map 2000 CT Street Light Legend ~ e.~ting light ~ requested light This map shows citizen requested streetlight installations in relation to misting streetlights. Existing streetlight information was obtained from the ChesterJield County Environmental Engineering Department. Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA April 12, 2000 ltemNumber: Page 8,D.1. of__s Subject: School Board Grant Revisions for FY2000 County Administrator's Comments: CountyAdministrator: BoardA¢fionRequested: The School Board requests the Board of Supervisors to increase the Instruction appropriation category in the School Grants Fund by $225,789 for four new grants and adjustments to two existing grants for FY2000. No local funds are involved. Summary of Information: Chesterfield County Public Schools (CCPS) receives various grants that are approved during the annual budget process. The school division also applies for other grants during the year that can be used to enhance the current instructional program. Also, other grant funding is sometimes received after the school year begins. CCPS staff has written two new grants and two existing grants have received additional funding for FY2000. All of these now require approval by the Board of Supervisors at this time. SDecial Education Local ImDrovement (IDEA SLIVER) $ 64,.000 CCPS instructional leadership staff (general and special education) collaborate on staff development initiatives designed to prepare all students for participation in the Standards of Learning (SOL) assessments. Additional training is needed to meet the unique needs of students with disabilities and CCPS staff has applied to the State 'William C. Bosher Attachments: Yes t;ome Title:_ S__gperintendent of this additional training. Jr. -' I # [-] CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2of 5 Meetina Date: April 12, 2000 Summary of Information (cont.): Item Number; The goals included in this grant proposal are: 1) to increase by 5% the number of students with disabilities participating in and passing the SOL assessments. 2) to increase by 5% the number of students with disabilities participating in and completing vocational training programs. CCPS has applied for a block grant in the amount of $64,000. A portion of these funds ($38,900) will be used to provide the necessary training to staff to accomplish the first goal. This training will include funds budgeted for substitutes, stipends, materials, and software for teachers participating in workshops as well as the cost of a consultant to provide the training. For the second goal, funds ($25,100) will be budgeted for substitutes, stipends, transportation, and materials for teachers to train special education teachers on how to use the IEP proficiency guidelines. Individualized Student Alternative Education Plan (ISAEP) $ 47,152 CCPS has developed an Individual Student Alternative Education Plan program that serves students not currently served in either the GED or Literacy Development Program. The differences this program covers is either age or academic ability. The first group of students this program will cover are those that are 16 and eligible for GED but do not have the skills to successfully complete the GED in a short period of time. The program also covers students that are 15 and do not qualify for the GED program but are academically unprepared to enter high school even though they do not lack the skills to complete the Literacy program. The goals of the ISAEP will be: 1) to adequately prepare students to enter the GED program where they can obtain a GED; and, 2) to provide students with marketable job skills. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 5 Meetina Date: April 12, 2000 Summary of Information (cont.): Item Number: Students will attend school six hours per day, five days per week. The learning experience will include two hours each of instruction in reading, writing, and math as well as two hours of technical training in a trade. Two and one-half hours each week will be spent in career counseling and on developing work readiness skills. Students will be transported from the school site to the Technical Center to participate in the PM Tech Program (an existing program that teaches trade skills to at-risk youth). Arrangements will also be made for students in the program to attend the Vocational Assessment Center to complete a three- day evaluation of their skills and interests. Evaluation of student progress will be based on attendance, participation and behavior in the ISAEP program. CCPS received notification from the State Department of Education for a special grant of $47,152 of ISAEP funds on February 23, 2000. Funds must be spent between this date and June 30, 2000. No local funds are required. SDecial Education In-Service Training Grant $ 25,000 CCPS has received notification from the State Department of Education of federal funding in the amount of $25,000 for Special Education in- service training. These funds must be used in training teachers in special education programs. The period of this grant is from February 23, 2000 to December 31, 2000. No local funds are required. Crestwood Elementary Bicycle Safety Grant $ 2,500 Crestwood Elementary School has received an approval of their grant application from the State Department of Education in the amount of $2,500. The funds have been provided for a bicycle-safety curriculum enrichment project. Under the direction of one of the teachers at Crestwood Elementary, students will have the opportunity to increase school and community bike safety awareness, and promote lifetime fitness. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 5 Meeting Date; April 12, 2000 Item Number; Summary of Information (cont.): Title i Grant - State Remedlal Summer School $ 62,520 State funds received for remedial summer school program included reimbursement for 321 Title I students. The funds associated with these students need to be appropriated in the Title I program where the expenses were incurred. Carl Perkins Vocational Education Grant $ 24,617 CCPS staff estimated the Carl Perkins Vocational Federal Funds for FY2000 at $423,000. CCPS received notification from the State Department of Education through Superintendent's Memo %155 dated August 20, 1999 of an award of $474,811. In December, an adjustment was made to the Carl Perkins Grant for $51,811 based on this memo. Since that time, CCPS has received the final entitlements for FY2000 from the State (Superintendent's Memo %4 dated January 7, 2000). The final entitlement is $499,428, or an increase of $24,617 over the estimate from August. These funds need to be appropriated to the Carl Perkins Vocational Grant in order for them to be spent as intended. 083 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 5 of 5 Meeting Date: A.~ril 12. 2000 Number Budget and Mana.qement Comments: The School Board has been notified of an additional $225,789 in grant awards as outlined in the attached. These funds which need to be appropriated in the FY2000 budget, are for four new grants as well as adjustments to existing grants. Funding will be used for additional staff training to meet the unique needs of students with disabilities in regards to SOL testing, offer alternative education and training to youth that are 15 or 16 and eligible for GED but do not have the skills to successfully complete the GED, as well as provide the students with marketable job skills. In addition, these grant funds will also be used for training teachers in special education programs. Crestwood Elementary School has received approval of a bicycle safety curriculum and enrichment program. Also included in this request are Title I grant funds for remedial summer school expenses and additional Carl Perkins Vocational Grant funding. No local funds are involved. Preparer: Rebecca T. Dickson Title: Director, Budget & Management VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, March 14, 2000, at seven-thirty o'clock in the Public Meeting Room at the Chesterfield County Courthouse Complex PRESENT: Dianne E. Pettitt, Chairman Elizabeth B. Davis Lloyd A. Lenhart James R. Schroeder, D.D.S. RESOLUTION On motion of Mrs. Davis, seconded by Mr. Lenhart, the School Board requests the Board of Supervisors to approve an increase of $225,789 to the Instruction appropriation category in the School Grants Fund for the following grants: Grant Title Funding Source Special Education Local Improvement Federal IDEA Individualized Student Alternative Ed State GED Special Education In-Service Training Federal Crestwood Bicycle Safety Grant Title I Remedial Summer School Carl Perkins Vocational Grant State Miscellaneous State-Remedial SS Federal Perkins Total Increase to Instruction Appropriation Category in School Grants Amount $ 64,000 47,152 25,000 2,500 62,520 24,617 $225,789 Wfiham C. Bosl/er, Jr., S~t~erlntendent CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of'2 Meeting Date: April 12, 2000 Item Number: 8.D.2. Subject: Approval of Change Order for ROHN Industries, Inc. in the Amount of $21,630 County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to authorize a change order to Purchase Order #0000221808 for the Emergency Communications System towers contract with ROHN Industries, Inc. in the amount of $21,630.00. Summary of Information: This change order is requested for compensation of rock drilling and blasting not clearly indicated in boring log in geotechnical report. Based on soil blow counts material is not drillable without the use of blasting. The additional cost is for the Lake Dale site in the amount of $21,630.00. Preparer: q~ ~ ~ Rob~e(t L. Ea~es, Jr. Title: Assistant to the County Administrator Attachments. ---']Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: April 12, 2000 Number Budget and Mana.qement Comments: This change order in the amount of $21,630 for the Emergency Communications Upgrade project increases ROHN Industries, Inc. contract for rock drilling and blasting to complete the tower foundations. Project funding is available. Preparer: ~'-/~ ~'~ ~-~ ld[c-~ Title: Director, Budget & ManaRement Rebecca T. Dickson 087 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: April 12, 2000 Item Number: 8.D.3.a. Subject: Recognizing Jordan R. Miles of Troop 876, Sponsored by Mount Pisgah United Methodist Church Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: (~~ Board Action Requested: Adoption of attached resolution Summa~ oflnformation: Staff has received a request for the Board to adopt a resolution recognizing Mr. Miles of Troop 876 upon attaining rank of Eagle Scout. Lisa H. Elko Attachments: Title: Yes ~ No Clerk to the Board WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development and fitness of individuals; and ' WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Jordan R. Miles, Troop 876, sponsored by Mount Pisgah United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Jordan is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Jordan R. Miles and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 12 ~ 2000 Item Number: 8.D.3.b. Subject: Resolution Recognizing Mr. James F. Roper Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the Attached Resolution Summary of Information: Mr. James F. Roper will retire from public service having served 17 years as Production Control Operator with the Department of Information Systems Technology. Title: Director, Information Systems Technology Attachments: Yes No # ;s:~u RECOGNIZING MR. JAMES F. ROPER UPON HIS RETIREMENT WHEREAS, Mr. James F. Roper retired on April 1, 2000 from the Information Systems Technology Department; and WHEREAS, Mr. Roper has provided 17 years of quality service to the citizens of Chesterfield County; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Mr. Roper's quality service; and WHEREAS, as the Production Control Operator, Mr. Roper demonstrated exceptional computer operations skills in providing quality information systems services; and WHEREAS, Mr. Roper's improvement initiatives is throughout County growth; and commitment to excellence and quality reflected in each phase of automation WHEREAS, due to his dedication and professionalism, Mr. Roper has earned respect and admiration for his work ethic; and WHEREAS, Mr. Roper's enthusiasm and loyalty will be remembered by all. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Mr. James F. Roper and extends their appreciation for his dedicated service to the County, their congratulations upon his retirement, and their best wishes for a long and happy retirement. 091 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: April 12, 2000 Item Number: 8.D.3.c. Subject: Resolution Recognizing April 9-15, 2000 as "Volunteer Appreciation Week" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adopt the "Volunteer Appreciation Week" resolution at the April 12, 2000 Board of Supervisors meeting. Summary of Information: The attached resolution is to recognize the many volunteers, who so unselfishly contribute thousands of hours to the citizens of Chesterfield County, by declaring April 9-15, 2000 as "Volunteer Appreciation Week" in Chesterfield County. "Volunteer Appreciation Week" will coincide with "National Volunteer Week." The resolution will be presented during the Volunteer Breakfast to be held on April 12, 2000, at the Holiday Inn Koger Center at 8:00 a.m. The Volunteer Services Program is coordinated by the Department of Human Resource Management. Preparer: '~,,t~Z~ ~. · ~arla J. Ge~/ner Title: Director, Human Resource Management Attachments: Yes -]No RECOGNIZING APRIL 9-15, 2000 AS "VOLUNTEER APPRECIATION WEEK" IN CHESTERFIELD COUNTY WHEREAS, volunteers contribute significantly to the quality of life in Chesterfield County, in the Commonwealth, and in the nation; and WHEREAS, volunteering is recognized as an integral part of government and industry in contributing to the achievements that enhance our Nation; and WHEREAS, volunteers enrich our cultural diversity with their backgrounds, experiences and talents; and WHEREAS, volunteering bridges the gap between younger and older generations, thereby bringing energy and wisdom together; and WHEREAS, volunteers lead the community in showing a genuine self-sacrificing spirit that benefits countless individuals; and WHEREAS, volunteering promotes a feeling of satisfaction and a sense of self-worth for both those who provide and those who receive services; and WHEREAS, volunteers enable us to meet and often exceed the strategic goals of the organization, thereby increasing the quality of service provided to citizens. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby recognizes April 9-15, 2000 as "Volunteer Appreciation Week" in Chesterfield County and urges all citizens to honor volunteers for their contributions to the County. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of'l Meetin~l Date: April 12, 2000 Item Number: 8.D.3.d. Subject: Resolution Recognizing Lloyd C. Bird Skyhawk Band County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached Resolution Summary. of Information: Mr. Miller requested that the attached Resolution be adopted. This resolution is in recognition of the members of the Lloyd C. Bird Skyhawk Band, and the faculty and staff, who have contributed their time and talents to this distinguished musical organization. Preparer: /~nald J. Kappel " ::' '~ ' ' Director, Public Affairs Attachments: Yes ~ No 094 RECOGNIZING THE LLOYD C. BIRD SKYHAWK BAND FOR ITS EXTRAORDINARY ACCOMPLISHMENTS WHEREAS, the Lloyd C. Bird Skyhawk Band is one of the largest high school bands in Virginia; and WHEREAS, the Lloyd C. Bird Band is a source of pride to the community served by the high school, as well as to the County and the region; and WHEREAS, the band has the distinction "Commonwealth of Virginia Honor Band"; and of being a six-time WHEREAS, the Lloyd C. Bird Band is one of a select number of high school bands to earn a "Superior" rating at both the Virginia Band and Orchestra Directors Association (V.B.O.D.A.) Marching Band and Concert Band Festivals during the same school year; and WHEREAS, for the past eleven consecutive years, the band has been rated "Superior" at the V.B.O.D.A. Concert Festival; and WHEREAS, the Lloyd C. Bird Skyhawk Band has toured to Georgia, South Carolina, Tennessee, Florida and Canada, representing Chesterfield County and the Greater Metro Richmond Area. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby recognizes the Lloyd C. Bird Skyhawk Band, expresses appreciation to the members, faculty and staff who together contribute their time and talents to this fine musical organization, and wishes them future success. ,95 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 12, 2000 Item Number: 8.D.3.e. Subject: Resolution Recognizing Geraldine H. Hirsch Upon 17 Years 7 Months of Loyal Service to Chesterfield County County Administrator's Comments: County Administrator: ~ Board Action Requested: Adoption of the attached resolution Summary of Information' Geraldine H. Hirsch proudly served the citizens of Chesterfield County as a Customer Service Representative for the Department of Real Estate Assessments for over 17 years. Preparer: Paul Patten Title: Director of Real Estate Assessments Attachments: Ycs RECOGNIZING MRS. GERALDINE H. HIRSCH FOR HER SERVICE TO CHESTERFIELD COUNTY WHEREAS, Mrs. Geraldine H. Hirsch has devoted her knowledge and service to the customers of the Department of Real Estate Assessments and to other departments within Chesterfield County since September 9, 1982; and WHEREAS, Mrs. Hirsch was instrumental in the development of policies and procedures for the Customer Service area of the Department of Real Estate Assessments; and WHEREAS, Mrs. Hirsch actively promoted and demonstrated seamless customer service efforts among the divisions of the department and throughout all departments within Chesterfield County; and WHEREAS, Mrs. Hirsch displayed her loyalty and knowledge to the Department of Real Estate Assessments by willingly participating in team projects and successfully completing each with a positive and professional attitude; and WHEREAS, Mrs. Hirsch served Chesterfield County as a representative of the Department of Real Estate Assessments in the promotion and enhancement of services and resource information for the public. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mrs. Geraldine H. Hirsch, expresses the appreciation of all residents for her service to the County and extends their best wishes to her. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page i of 2 Meeting Date: April 12, 2000 Item Number: 8.D.3.f. Subject: Resolution Endorsing Chesterfield County's Participation in the Virginia Community Crime Control Act County Administrator' s Comments County Administrator: Board Action Rec~uested: Adoption of a resolution endorsing Chesterfield County's participation in the Virginia Juvenile Community Crime Control Act Summary of Information: In 1996 the Virginia General Assembly enacted the Virginia Juvenile Community Crime Control Act. The purpose of the Act is to establish balanced, community based systems of sanctions, services and programs for juvenile offenders. Services are developed to address the needs of the youth and families in our locality. Planning for services funded through the Act is conducted by an interdisciplinary planning team comprised of representatives from Youth Services, the Detention Home, the Youth Group Home, the Court Service Unit and Budget and Management. Preparer: Bradford S. Hammer Title: Deputy County Administrator Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Currently Chesterfield County uses the VJCCCA funds to support a continuum of services and sanctions that balance the need for treatment with the assurance of public safety. There are services for youth at intake to divert further entry into the juvenile justice system, there are enhanced supervision and treatment services to youth on probation or parole and there is a home incarceration and a weekenders program. Chesterfield County will receive $1,899,685 in FY 2001 and again in FY 2002 through the VJCCCA. WHEREAS, the Virginia General Assembly enacted the Virginia Juvenile Community Crime Control Act (the "Act"), effective January 1, 1996; and WHEREAS, the purpose of the Act is to establish balanced, community- based systems of sanctions, programs, and services for juvenile offenders; and WHEREAS, the County of Chesterfield, through an interdisciplinary planning team, has developed a plan for the development, implementation and operation of such services for juvenile offenders. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors endorses the County's participation in the Virginia Juvenile Community Crime Control Act and accepts funds appropriate for the purpose set forth in the Act until written notice to the contrary is provided to the Department of Juvenile Justice. BE IT FURTHER RESOLVED that the County Administrator is hereby authorized to execute the local plan on behalf of the County of Chesterfield. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: April 12, 2000 Item Number: 8.D.3.g Subject: "Child Abuse Prevention Month"- April 2000 County Administrator's Comments: County Administrator: ~ Board Action Requested: Adopt the attached resolution proclaiming April as "Child Abuse Prevention Month"and recognizing the collaborative work of the Chesterfield-Colonial Heights Child Abuse Team. Summary of Information: April is recognized nationally and in Virginia as '~hild Abuse Prevention Month". Preparer: 'Sarah c. Snead Title: Director of Social Services Attachments: Yes ~ No 101 RECOGNIZING APRIL 2000 AS CHILD ABUSE AND NEGLECT PREVENTION MONTH AND RECOGNIZING THE COLLABORATIVE WORK OF THE CHESTERFIELD-COLONIAL HEIGHTS "CHILD ABUSE TEAM" WHEREAS, the children of our County continue to face many risks and challenges in their formative years; and WHEREAS, potentially life changing experiences are sometimes the result of harsh or negligent treatment in a child's own home; and WHEREAS, the public agencies responsible for serving and protecting children are increasingly burdened with growing referrals and public scrutiny; and WHEREAS, the "Child Abuse Tea~' has been a leader in creating opportunities for collaboration and public awareness; and WHEREAS, the team's subcommittees, the Sexual Abuse Task Force and the Substance Abusing Parents Task Force, work consistently to implement effective interventions on behalf of children; and WHEREAS, each participating member of these teams and committees remains committed to improving services and rehabilitating families for the sake of the child. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby recognizes the month of April 2000 as "Child Abuse and Neglect Prevention Month" and expresses appreciation to each team and subcommittee member for dedicated work in the face of growing issues of abuse and neglect. 102 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 ofl Meeting Date: April 12, 2000 Item Number: 8. D. 3.h. Subject: Resolution Recognizing American Revolutionary War Week April 23-29, 2000 County_ Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution, Summary_ of Information: Governor James S. Gilmore has issued a Certificate of Resolution acknowledging American Revolutionary War Week in Virginia from April 23-29, 2000. The attached resolution supports the Governor's resolution to do the same in Chesterfield County. Preparer: Bradford S. Hammer Title: Deputy County Administrator Attachments: Yes ~-~ No I# RECOGNIZING "AMERICAN REVOLUTIONARY WAR WEEK" WHEREAS, Chesterfield County was the primary training depot for Virginia Continental Troops from December 1780 until April 1781 under the command of General Von Stueben; and WHEREAS, because of its military importance it was one of the primary targets of British General William Phillips' campaign of April 1781; and WHEREAS, on April 25, 1781 the Continental forces fought bravely against the overwhelming British Army at the Battle of Blandford Church before withdrawing; and WHEREAS, on April 26, 1781 the British forces then proceeded to Chesterfield where they burnt the Courthouse, 600 cabins, three hospitals and all of the Continental supplies; and WHEREAS, on April 27, 1781 the Virginia State Navy made a gallant stand against British General Benedict Arnold's army at Osbourne's Landing near Henricus Park, dueling with artillery for over an hour before being forced to withdraw losing all twenty ships; and WHEREAS, on April 28, 1781 the Virginia Militia joined with the Continental forces of General Lafayette to prevent the British Army from crossing the James River to capture Richmond forcing them to withdraw from the County; and WHEREAS, preserving the memory of our Commonwealth's role in the American Revolution is a task of great educational importance to future generations of Virginians as we carry the revolutionary spirit of our Founding Fathers into the 21st Century. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby recognizes the week of April 23-29, 2000 as "American Revolutionary War Week" and urges all Chesterfield County residents to reflect on this historic period in our nation's past. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 12, 2000 Item Number: $.D.4. Subject: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: DALE: Jacobs Glenn, Section C MATOACA: Bailey Ridge Estates, Section D Bayhill Pointe, Section 7 Birkdale, Section 10 Birkdale, Section 12 Preparer: Richard,~ McEIfish Title: Director of Environmental Enqineering Attachments: Ycs -'] No TO: Board of Supervisors FROM~ Depammnt of Environmental Engineering SUBJECT: State Road Acceptance - JACOBS GI.ENN, SEC. C DISTRICT: DAI F, MF.c;rlNG DATE: 12 April 2000 ROADS FOR CONSIDERATION: CINDIWOOD DR JACOBS BEND DR JACOBS BEND TR Vicinity Map: JACOBS GLENN, SEC. C 0 0 106 TO: Board of Supervisors FROM: Depamrent of Environmental Engineering SUBJECt: State Road Acceptance - BAn F3/RIDGE ESTATES, D DISTRICT: MATOACA MFETING DATE: 12 April 2000 ROADS FOR CONSIDERATION: BAll ,F3/ MOUNTAIN TL BAli ,FY WOODS DR NEW FOREST TL PEARrIRF_,E CT Vicinity Map: BAII,EY RIDGE ESTATES, D 107 TO: Board of Supervisors FROM~ Department of Environmental Engineering SUBJECT: State Road Acceptance - BAYI411 l, POINTE, SEC. 7 DISTRICT: MATOACA MEETING DATE: 12 April 2000 ROADS FOR CONSIDERATION: LONGF~I I OW DR POINT PLACID DR Vicinity Map: BAYI-III l, POINTE, SEC. 7 L by Chesterfield County G1S TO: Board of Supervimm FROM~ Department of Environmental Engineering SUBJF_~: State Road Acceptance - BIRKDAIE, SEC. 10 DISTRICT: MATOACA MEEFING DATE: 12 April 2000 ROADS FOR CONSIDERATION: SEABROOK CR TORREY PINES CR TORREY PINES DR Vicinity Map: BIRKDAI F,, SEC. 10 ?roduced by Claesterlield Cotmty GIS ROYAL BIRKDALE BL 109 TO: Board of Supervisors FROM: Department of Environrmntal Engineering SUBJECT: State Road Acceptance - BIRKDAI F., SEC. 12 DISTRICT: MATOACA MEETING DATE: 12 April 2000 ROADS FOR CONSIDERATION: EMERALD VAI J ,h~Y CR Vicinity Map: BIRKDAI F.~ SEC. 12 L by (2testertield Cotmty GIS CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page '1 of '1 Meeting Date: April 12, 2000 Item Number: 8.D.5.a. Subject: Acceptance of a Parcel of Land Along the South Right of Way Line of Salem Church Road from Mark D. Lucas and Candice M. Lucas County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.006 acres along the south right of way line of Salem Church Road (State Route 642) from Mark D. Lucas and Candice M. Lucas, and authorize the County Administrator to execute the necessary deed. Summary of Information: This parcel of land will be used for the construction of sidewalks along Salem Church Road to the Salem Church School Complex. District: Dale Preparer: John W. Harmon Title:Right of Way Manager Attachments: Yes No 111 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE SOUTH RIGHT OF WAY LINE OF SALEM CHURCH ROAl) FROM MARK l) LUCAS AND CANl)ICE M LUCAS F/ BAUME ~.~'ar'w 86 RE~: 4-2,5-99 RE14' ¥-~-99 DATE: $-~ ~-99 SOALE: ! ~---60' JOB NO: ~94 ~86 CHANSON ROAD RTE 7963 50' R/w 8~00' TOTAL , L=55.19, R--,x6, 0 0 , T=J6~2 ! cB=y 00'24'04" kY 0H---49.$6', ,, DELTA90'20 48 NO. L--' R=' T=' OB= 04 f6.79 US. O0 8.0U $ SP'Sl'4f" ky 05 15,29 UG. O0 G, 72 S 56'i9'60" kY 06 19~6 9965.00 9.65 S ~4'~" ~ 07 14.38 ~6'00 729 S 5P00'15" w 08 99.79 996~00 49,90 S ~'0~2" ~ OH=' DELLA f6. GG 25'615P~" f5.21 21'44'88" 10.28 00'08'.58" f4,28 2P,.,v2'f2'' ~£.70 O0'U4 TAKE O. O0~ AORES 30 0 30 60 Scole l" = 60' "q~.~ -". L=~O. 7O' ~ ' ~=35. oo' T=5.39' ~ C8=Y 54'13'04" E / rom, DEL ~ L=~.a8, ~ ~. O0 ' RTE 7696 OH~9.~O' 50' R/U ~ DELTA90' 00' 00' ' P~I OF VAR/ABLE WIDTH ~ TAKE AND A ~D. O. ~ DRAINAGE ~SE~ENT AL ON~ SALE~ CHURCH ROAD DALE DISTRICT ~HESTERF/ELD COUN~ VIRGINIA P~NN~RS · ARCHI~EO~S, ~NGINEERS, SURVEYORS 1208 Corporate Cirole~ Roanoke, V rg nia 24018 · Phone (540) ~72-9580 ~ F~ (540) 772-8050 ~01 B~anc~way Road ~ ~uit6100 ~ ~ic~mond~ Virginia ~2~6.~ Phone (804) ~94-0571 11038 Lakeddge P~rkway ~ Suite ~ · Ashland, Virginia 23005 · Phone (804) 550-2888 · F~ (804) 55~-2057 ~O J-' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 12, 2000 Item Number: 8.D.5.b. Subject: Acceptance of Two Parcels of Land for the Extension of Galena Avenue from Averitt Properties, Inc. County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of two parcels of land containing 0.092 and 0.173 acres from Averitt Properties, Inc., and authorize the County Administrator to execute the necessary deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of two parcels of land containing 0.092 and 0.173 acres for the extension of Galena Avenue. This dedication is for the development of Averitt Express. Approval is recommended. District: Bermuda Preparer: John W. Harmon Attachments: Yes --~No Title:Right of Way Manaqer 114 VICINITY SKETCH ACCEPTANCE OF TWO PARCELS OF LAND FOR THE EXTENSION OF GALENA AVENUE FROM AVERITT PROPERTIES, INC. First A C~,NTRAL WIKI Radio, \ EMBA. INC. \?_ DB. 3559, PO, 232 '/'/ GRIN 79466905~1 / GRIN 79~66988~3 , A VERITT PROPERTIES, INC~ DB. 5607, P0.558 GPIN 7946694410 2500 ~A:ENA AVENU[ ~- L~LON ~. ~00~ E~ ~LS~ ~ .~~ , ~ DB. 1781, PG: 1362 ~,~O~D. ~ ~PZN 7~4~4~2 ', LELON A. MOORE ~ S B THOMAS ~ J DB. 1956, PG. 595 GP/N 39466906~8 " JEFF DA VIS, L.L.C. DB. 5084, PG. 662 GPIN 7946682081 O. A CR£S \ iX. E11 \, EX. 20'SEWER EASEMENT DB 1786, PO 1448 5 .547 16' DRAINAGE ELLIFFE CORPORATION 9601 JEFFERSON DA VIS HIGHWAY EASEMENT DB. 797, PG. 62 DB 1824, PG 1069 DB 1786, PG. 1448 GPIN 7946689167 LINE TABLE LINE BEARING DISTANCE L I S 7J'13'J9" E 52. 75 L2 N 66'05'12" E 80..30 L`3 N 66'05'12" E 22. 18 L4 S 66'05'12" W 53.49 L5 N 00'09'57" E 65. 72 L6 N 2,3'54'48" W 60.00 CURVE TABLE TANGENT CUfflVE DELTA RADIUS ARC CHORDI BEARING 258'27'58" 50.00 225.55 77.46 N 15'19'11"E 61.25 0.092 THE BERMUDA DISTRICT PREWOUS JOB NO. PLAT SHOWING AND 0.173 ACRES OF LAND TO BE DEDICATED TO COUNTY OF CHESTERFIELD CHESTERFIELD COUNTY, VIRGINIA. COUNTY PROJECT NO. 98-022J ENGINEERS * ARCHITECTS * SURVEYORS PRINCE GEORGE OFFICE 4411 CROSSINGS BLVD. -- PRINCE GEORGE, VIRGINIA 2,3875-1455 TELEPHONE: (804') 458-8685 FAX: (804) 751-0798 DA TE: 12-01-99 SCALE: 1"=I00' DRAWN BY.. AWS CHECKED BK' WMN CALC. CHK.: JOB NO.: 64540RW CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 12, 2000 Item Number: 8.D.5.c. Subject: Acceptance of a Parcel of Land Along the North Right of Way Line of Hull Street Road from First Union National Bank County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.224 acres along the north right of way line of Hull Street Road (US Route 360) from First Union National Bank, and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Clover Hill Preparer: (~~'~ "~J' John W. Harmon Attachments: Yes Title:Riqht of Way Manaqer 117 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE NORTH RIGHT OF WAY LINE OF HULL STREET ROAD FROM FIRST UNION NATIONAL BANK OFC PK 12 1WELVE OAKS RD ENC~N~ERS ~ SURVEYORS * LANDSCAPE ARCHITECTS * EN'vlRONMENTAL SCIEN"i:3STS * GEOGRN~HIC INF'ORMA"ncN SYS1EMS CONSULTANTS * CONSmuc'noN ~ANAGER$ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 12, 2000 Item Number: 8.D.5.d. ,Subject: Acceptance of Two Parcels of Land Along the East Right of Way Line of Old Stage Road from Con-Way Southern Express County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of two parcels of land containing 0.07 and 0.10 acres along the east right of way line of Old Stage Road (State Route 732) from Con-Way Southern Express, a Part of Con-Way Transportation Services, Inc., a Delaware corporation, and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Preparer: ~ 7.~. ~K?.~..~.-.. John W. Harmon Attachments: Yes --~No Title:Riqht of Way Manager VICINITY SKETCH ACCEPTANCE OF TWO PARCELS OF LAND ALONG THE EAST RIGHT OF WAY LINE OF OLD STAGE ROAD FROM CON-WAY SOUTHERN EXPRESS GAP WARFiELD PARK ESTATES :OXENDALE ~ s~a' ~' '~ / I z~- I Iii III ill z CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 12, 2000 Item Number: 8.D.5.e. Subject: Acceptance of a Parcel of Land Along the North Right of Way Line of Koger Center Blvd. from Everette G. Allen, Jr., L. F. Loree, III and Norwood H. Davis, Jr., Trustees County Administrator's Comments: County Administrator: Board Action Reques~d: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.043 acres from Everette G. Allen, Jr., L. F. Loree, III and Norwood H. Davis, Jr., successor Co- Trustees, Under an Irrevocable Trust Agreement dated November 12, 1986, creating five separate trusts for the benefit of each of William H. Goodwin, III, Molly S. Goodwin, Matthew T. Goodwin, Sarah C. Goodwin and Peter O. Goodwin, and authorize the County Administrator to execute the necessary deed. Summary of Information: This dedication is for the development of J. C. Penneys at Chesterfield Towne Center. Approval is recommended. District: Midlothian John W. Harmon Attachments: Yes -~No Title:Riqht of Way Manager # VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE NORTH RIGHT OF WAY LINE OF KOGER CENTER BLVD. FROM EVERETTE G. ALLEN, JR., L. F. LOREE, III AND NORWOOD H. DAVIS, JR., TRUSTEES 124 Becrinc) Table No, 8earin~ Distance L1 N32~5'42"E 0.84 ~. ~ ~_~' ~ / sc~L~, ~"=~o' ~ . ~ ~. ~"~ / . ST LI o. 04. - ~~~. 10 WA TERLINE ESM'~ D.B, 26~0 PG. 400 ~u ~FELERIII ~ S~A~E ROUTE ~ 727 PLAT SHOWING 0.043 ACRE OF LAND LYING NORTH OF KOGER CENTER BLVD. TO BE DEDICATED TO THE COUNTY OF CHESTERFIELD, VIRGINIA MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY, VIRGINIA NOTE: 1.) THIS PLA T WAS PREPARED WITHOUT THE BENEFIT OF A TITLE BINDER, THEREFOR ALL EXISTING EASEMENTS MA Y NOT BE SHOFYN, 2,) THIS PLA T IS BASED ON A CURRENT FIELD SURVEY, REV1SEO: 11-.7-99 PER COUNTY COMMENTS REVISED: 1-14-00 TO SHOW NEW OWNERSHIP SURVEYORS ~ ENGINEERS ~' PLANNERS CORPORATE HEADQUARTERS 711 N. COURTHOUSE ROAD RICHMOND, VIRGINIA 25256-4099 · TELEPHONE: (80~-~ 794-3500" FAX: (804) 794-7639' DATE: 9-7-99 SCALE: DRAB~V BY.' REB CHECKED BY: JOB NO.: I7975-06 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: April 12, 2000 Item Number: 8.D.5.f. Subject: Acceptance of a Parcel of Land Along the South Right of Way Line of West Hundred Road from Tascon-Chester, L.P. County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.185 acres along the south right of way line of West Hundred Road (State Route 10) from Tascon-Chester, L.P., and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda John W. Harmon Title:Riqht of Way Manager Attachments: Yes No VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE SOUTH RIGHT OF WAY LINE OF WEST HUNDRED ROAD FROM TASCON-CHESTER, L.P. HUND~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: April 12, 2000 Item Number: 8.D.6.a. Subject: Approval of the Purchase of Right of Way for Improvements to Woodpecker Road from John E. Settle, Jr. County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors approve the purchase of right of way for improvements to Woodpecker Road and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors approve the purchase of right of way containing 0.811 acres, more or less, along Woodpecker Road for $2,123.00 for road improvements for the new Matoaca High School. Funding for this purchase and associated closing costs is available in the new Matoaca High School project account. Approval is recommended. District: Matoaca Preparer:~-_~~ --~.~ John W. Harmon Title:Right of Way Manager Attachments: Yes No VICINITY SKETCH APPROVAL OF THE PURCHASE OF RIGHT OF WAY FOR IMPROVEMENTS TO WOODPECKER ROAD FROM JOHN E. SETTLE, JR. '~--,T~J - ~ ..... ~~ ~-- ~ / ~ --~ ~ ~% ~ ~ ~ ,~ ~ ,,, , j ~ ~ ~ ~ ~~ 'C~IINI~ . , ~/ ~,, ~ .-.~ / / ~,j~ ~ N BOLLIHGE r~ 180 .~ .'"' ~ ,~ :" ~ I I JOYCE B BUSCH ~ II ~ ~ ~ ~ ~ ~ ~ ~ ' I T~ ~0 NO.: 782825902500000 ~ ~ ~ ~ ' ~ " ~ ~ I I , 6010 WOODPECKER ROAD II ~ ~ ~ ~ ~ ~ WA~D ~UECH ~ ~ ~ ~ ~ I: I~ ~ o.~. J~9 PO. 687 [ ~ ~ ~ ~ ~ I I , I~ ~ 6000 woooeec~e~ ~o~ ~ ~ ~m [ I : J EMILY MCOO~LD MADDEN ~ T ~ I[ll o.a, ~8~ Pc. 2~o ~' ~ ' J I I I TAX ID NO.: Z~2624777900000 ~ I~ ~0. ~.E~' ~~ [ I~ BER~RDIE ~ ~BN~ ~ --~ _l I i j FA[ ID NO.: 7826Z~TESO~ ,,~,, ~ ~ ~ ~ ~11~11 ~ r~x~.Z~ ~a~s'~%~ ~1~ I ~ ENGINEERS * ~R~YORS * LANDSCAPE AR~I~C~ * EN~R~MENTAL SCiEN~S~ * GEO~HfC ]NFORMA~ON SYS~MS C~SULTAN~ * CONS~UC~ON MANAGERS CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 12, 2000 Item Number: 8.D.6.b. Subject: Approval of the Purchase of Right of Way for Improvements to Cogbill Road from Harold C. Wingfield and Merle W. Wingfield County Administrator's Comments: County Administrator: Boar Action Requested: Staff requests that the Board of Supervisors approve the purchase of right of way for improvements to Cogbill Road and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors approve the purchase of right of way containing 0.125 acres, along Cogbill Road for $2,000.00 for road improvements for the expansion of Meadowbrook High School. Approval is recommended. Funding for this purchase and associated closing costs is available in the Meadowbrook High School Expansion account. District: Dale Preparer: ~o~~n~' ~J' (~'~-~,---- · Harmon Title:Riqht of Way Manager Attachments: Yes No # " TRAMP FAI ROCK FARMS Irongate Villa 1 GATEBRIDGE PL 2 (.~A~r~L~ Plaza 8 L L L L L L L L L L ~ N3~O7'O6~W 3 ~ PLAT SHOWING ~125 ACRE OF LAND ALONG THE SOUTH SIDE OF COGBILL ROAD TO BE DEDICATED TO THE COUNTY OF CHESTERFIELD DALE DISTRICT - CHESTERFIELD COUNTY VIRGINIA AUSTIN BROCKENBROUCHI°~,8~, ~'~' & ASSOCIATES, L.L.P. ~,OWBROOK Consulting Engineers 4800 WEST HUNDRED ROAD I 1' = 10'l - 105 P,O. BOX 4800 PH. 804-748-8746~0^TE I~ R~-¥1SED CHESTER, VIRGINIA 23831 FX. 80.4-748-7849 I DEC 17 1997 · ' r DEC. 20, 1999 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 12, 2000 Item Number: 8.D.7.a. Subject: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to relocate facilities for improvements to Woodpecker Road in conjunction with the new Matoaca High School. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to relocate facilities for improvements to Woodpecker Road in conjunction with the new Matoaca High School. District: Matoaca Preparer: John W. Harmon Title:Right of Way Manaqer Attachments: Yes No VICINITY SKETCH CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POWER COMPANY WOODPECKER ROAD IN CONJUNCTION WITH THE NEW MATOACA HIGH SCHOOL. 2 o~/~1~I o~ '~ I~ ~ ~/~ ~1 ~/~/ ~o / ~/~ / ~ / E/ /~ ~ / ~/ /~ / '1 I I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 12, 2000 Item Number: $.D.7.b. Su~ect: Conveyance of an Easement to Bell Atlantic-Virginia, Inc. County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Bell Atlantic- Virginia, Inc. to relocate facilities for improvements to Woodpecker Road in conjunction with the new Matoaca High School. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Bell Atlanitc-Virginia, Inc. to relocate facilities for improvements to Woodpecker Road in conjunction with the new Matoaca High School. District: Matoaca Preparer: jo~~ -~-J. ~ W. Harmon Title:Riqht of Way Manaqer Attachments: Yes -~No VICINITY SKETCH CONVEYANCE OF AN EASEMENT TO BELL ATLANTIC-VIRGINIA, INC.WOODPECKER ROAD IN CONJUNCTION WITH THE NEW MATOACA HIGH SCHOOL. 271 ! "OD. 15' T~PORARY CONSTR. Exi=t. C~rb Cutter 45' OEfl/CA TED R/~/ ~ P~ of Chesterfield' 6020 Woodpecker Road'.~ Deed Book 3289 Page 600 Pin # 783-626-4767 FO rap, ~j Er~da l_ $1a.~t E..'st. Woods Exist. Woods' t~ STORA~ ~= ~dy L ~~~ ~ rex P~C~ ID: 78162~986dC00~ ~20' - ~'~4' ~P. CONE 2 s~. ~ (~ ~ECo. ~ ~~ ~' - 24' CCNQ PIPE REO0. R~ph ~. ~nk ~00 ~S ~ ~O~CN CCN~ 0.8. tC82 Pg. 379 ~ ~ ~crceI :0:78~E2~c~200000 ~ I &OJl Woocoecker RooC 0 ~ 1~~ EASEMENT ~ SEE SHEET C12 ~OR ENTRANCE ROAO~ 200'~R~ S7 1993.22' TO INT. £xist. OF RTE. 626 AND EXISITNG ROAD RTE. 600. TO BE OVERLAID NOTE: WOCDPECKER ROAD, s,, I$ A ,.TO' Brenda I. $1ewort ----- PRESCRIPlTVE m/~ UNLESS & Judy I_ G~71 OTHERWISE DENOTED. 0.8. ts~o P~. t596 [~?.~_N~ Tax Parcel ID: 781624986800000 600~ Woodpecker Rood ~ ~ PO~R' POLE VATH C~J¥ % ¢~ BENCHMARK A PC:NT SURLY CONSOL RCD OR ~ARKER -- EXISDNG CUL'~R T ~XIS;NG GUARDRA',L EXIS~NG TREE EX~S~NG SHRUB ~ EX[S~NG WOODS LINE OVERHEAD POWER MAILBOX WETLANDS I GRA nE Bell Atlantic-Virginia, Inc. l CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: April 12, 2000 Item Number: 8.D.7.c. Subject: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: Board Action Reques~d: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to install underground power lines to provide power for the new baseball fields in Ironbridge Park. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to install underground power lines to provide power for the new baseball fields in Ironbridge Park. District: Dale Preparer: ~::::~_~ Johh W. Harmon Title:Right of Way Manager Attachments: Yes No VICINITY SKETCH CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POWER COMPANY BASEBALL FIELDS IN IRONBRIDGE PARK ird Athletic z ~-o 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 12, 2000 Item Number: 8.D.7.d. Su~ect: Conveyance of an Easement to Columbia Gas of Virginia, Inc. County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Columbia Gas of Virginia, Inc. Summary of Information: Staff requests that the Board of Supervisors approve the conveyance of a 20' easement, across the County Airport property, to Columbia Gas of Virginia, Inc., for the consideration of $9,000, and authorize the Chairman of the Board of Supervisors and the County Administrator to execute the easement agreement. This easement is needed for the installation of a gas line to serve Five Forks Village, North Phase. The request has been reviewed by County Administration and the Virginia Department recommended. staff, the Federal Aviation of Aviation and approval is District: Dale TJtle:Riqht of Way Manager Attachments: No II II II II \\ // // // (( II II II II CtES~D AEPORT CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 12, 2000 Item Number: 8.D.8. Subject: Request to Quitclaim a Portion of a Variable Width SWM/BMP Easement Across the Property of Francis R. Beers Homebuilder, Inc. County Administrator's Comments: County Administrator: BoardAction Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a variable width SWM/BMP easement across the property of Francis R. Beers Homebuilder, Inc., a Virginia corporation, t/a Classic Homecrafters. Summary of Information- Francis R. Beers Homebuilder, Inc., a Virginia corporation, t/a Classic Homecrafters has requested the quitclaim of a portion of a variable width SWM/BMP easement across its property as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Matoaca Preparer: ~ .-~J, ~ John W. Harmon Title:Right of Way Manaqer Attachments: Yes --~No VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF A VARIABLE WIDTH SWM/BMP EASEMENT ACROSS THE PROPERTY OF FRANCIS R. BEERS HOMEBUILDER, INC. TWELVE OAKS CT TWELVE OAKS RD 1M' Gilmore I AtBEflTA CT E ' 2 8LOSSOMWOOO Clfl Richmoni OWNER: CLASSIC HOMECRAFTERS DB 3773 PG 126 PIN No. 743-679-3303 ADDRESS: 11130 WfLTSTAFF DRIVE LOT 5 BAILEY RIDGE ESTATES SECTION D PB 83 PG 95,96 LOT 4 3,679,123.32 11,743,314.25 EXISTING POND LOT 32 SECTION B CLAY POINTE LIMITS OF 100 YEAR FLOOD PLAIN ", ~ ~ EXISTING VARIABLE /'; ~ EASEMENT AREA OF EASEMENT 'TO BE QUIT CLAIM[ 0.019 ACS. 3,679,139.07 z 11,743,402.49 S~NL~ D. & JOYCE L. FREED PIN No. 743-678-8790 4820 OVERL~ DRI DB 2009 PG 676 LOT 30 SECTION B CLAY POINTE / EXIST. VAR. SWM/BMP ESM'T DB 2477 PG 335 ROD/I 5' ESM'T AND r-"STREETUGHT ESM'T ..~. PB 101 PG 89-91 ~ (so, Yw) DRIV~ NAD 8,3 COORDINATES BASED ON SECTION B CLAY POINTE SUBDIVISION RECORDED IN PB 101 PG 89-91 30 20 10 0 30 60 GRAPHIC SCALE: 1" = 30' PLAT SHOWING A PORTION OF AN SWM/BMP EASEMENT TO BE QUIT CLAIMED ACROSS THE PROPERTY OF CLASSIC HOMECRAFTERS LOCATED IN THE MATOACA DISTRICT, CHESTERFIELD COUNTY, VIRGINIA DATE: 3-20-00 FILE: CWM-4083A SCALE 1' = 3O' JN 4270A GENE tYATSON & ASSOC/AT£S, P.C. 4221 BONNIE BANK ROAD RICHMOND VIRGINIA 804-271-80,38 148 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 12, 2000 Item Number: 8.D.9.a. Subject: Request Permission to Construct a Fifteen Foot Gravel Driveway Within a 30' Unimproved Right of Way Known as Mountclair Road County Administrator's Comments: County Administrator: Board Action Requested' Staff recommends that the Board of Supervisors grant Otha L. Taylor permission to construct a 15' gravel driveway within a 30' unimproved right of way known as Mountclair Road; subject to the execution of a license agreement. Summary of Information: Otha L. Taylor has requested permission to construct a 15' gravel driveway within a 30' unimproved right of way known as Mountclair Road. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: V John W. Harmon Title:Riqht of Way Manaqer Attachments: Yes VICINITY SKETCH REQUEST PERMISSION TO CONSTRUCT A FIFTEEN FOOT GRAVEL DRIVEWAY WITHIN A 30' UNIMPROVED RIGHT OF WAY KNOWN AS MOUNTCLAIR ROAD I t- Exit-62 [ ~-~o_o__ ...... 6428oo Pa! ]M' 150 AREA TO BE LICENSED 00AN0192-1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: April 12, 2000 Item Number: 8.D.9.b. Subject: Request Permission to Construct a Fence Within a Sixteen Foot Drainage and Utility Easement Across Lot 41, Block A, Bailey Ridge Estates, Section C County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Timothy C. Franks and Lisa M. Franks permission to construct a fence within a 16' drainage and utility easement across Lot 41, Block A, Bailey Ridge Estates, Section C; subject to the execution of a license agreement. Summary of Information: Timothy C. Franks and Lisa M. Franks have requested permission to construct a fence within a 16' drainage and utility easement across Lot 41, Block A, Bailey Ridge Estates, Section C. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer.~~ 7.-J.~ John W. Harmon Title:Riqht of Way Manaqer Attachments: Yes No VICINITY SKETCH REQUEST PERMISSION TO CONSTRUCT A FENCE WITHIN A SIXTEEN FOOT DRAINAGE AND UTILITY EASEMENT ACROSS LOT 41, BLOCK A, BAILEY RIDGE ESTATES, SECTION C, TIMOTHY C. FRANKS AND LISA M. FRANKS Clover Hill 153 AREA TO BE LICENSED , ~c.:k'tor~ "~" L//-/'//'~"/~ ~ I1 I -~' u . ~ ~3° Do'oo' ~ ~oo' Date: S~/~V T TE5 aob No.: 0~/~ ~o~ L~d~ ~a~y · ~i~ ~ · ~l~nd, Virginia ~00~ · (~0~) ~0-~8~ · ~ (804) ~0-~0~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 12, 2000 Item Number: 8.D.9.c. Subject: Request Permission to Construct Concrete Curb and Gutter in a Twenty Foot Alley County Administrator's Comments: County Administrator: Board Action Reques~d: Staff recommends that the Board of Supervisors grant Chester Development Associates, L.L.C. permission for concrete curb and gutter to encroach within an existing 20' County alley; subject to the execution of a license agreement. Summary of Information: Bank of Southside Virginia, on behalf of Chester Development Associates, L.L.C. has requested permission to have concrete curb and gutter encroach within an existing 20' County alley as shown on the attached plat. This request has been reviewed by staff and approval is recommended. District: Bermuda Jo~n W. Harmon Title:Right of Way Manaqer Attachments: Yes No # 155 VICINITY SKETCH REQUEST PERMISSION TO CONSTRUCT CONCRETE CURB AND GUTTER IN A TWENTY FOOT ALLEY CHESTER DEVELOPMENT ASSOCIATES, L.L.C. :hester AME STA O~,L :i!::i. II AREA TO BE ..... LICENSED :ii.: : AREA TO BE D · west.:Hundr~!:Road State Route 10 157 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: Apr±l 12, 2000 Item Number: 8.D.10. Subject: Approval of Receipt of Juvenile Accountability Incentive Block Grant Funds from the Department of Criminal Justice Services County Administrator's Comments: County Administrator: Board Action Requested: Authorize Human Services Administration to receive $38,229 in grant funds from the Department of Criminal Justice Services and authorize an increase in appropriations by $38,229 Summary of Information: The Department of Criminal Justice Services has awarded $34,714 in federal funds to Chesterfield County under the Juvenile Accountability Incentive Block Grant program. This grant requires a $3,515 cash match for a total grant award of $38,229. The local match will be provided through Virginia Juvenile Community Crime Control Act administrative funds. This grant will be used to pilot a truancy prevention program at a local middle school and provide training to local staff. No new positions will be created as a result of the grant. Human Services Administration will serve as the fiscal manager for the grant funds. Bradford S. Hammer Title:Deputy County Administrator Attachments: -~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: April 12. 2000 Number Bud.qet and Mana.qement Comments: This item requests Board approval for the acceptance of a grant from the Department of Criminal Justice Services. This grant, the Juvenile Accountability Incentive Block grant, will provide a pilot truancy prevention program in local middle and high schools. Total grant funding approved is $38,229; $34,714 in federal funds and $3,515 in a required local match. The required local cash match will be funded through the Virginia Juvenile Community Crime Control Act administrative funds. Funding is available to provide this local match. Preparer: Rebecca T. Dickson CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 12, 2000 Item Number: 8.D. 11. Subject: Approval to Purchase Parcels of Land for Recreation and Athletic Facilities on Ecoff Avenue from Colette Boucher Waddill and James T. Waddill County Administrator's Comments: County Administrator: BoardAction Requested: Approve the purchase of parcels of land on Ecoff Avenue for recreational and athletic facilities and authorize the County Administrator to execute the deed. Summary of Information: Colette Boucher Waddill and James T. Waddill have offered to sell the County two parcels of land on Ecoff Avenue containing 15 acres, more or less, for $240,000.00 to be used for recreational and athletic facilities. In addition to substantial accord and environmental studies the purchase should be subject to the County securing an acceptable agreement with VEPCO for use of the right of way that separates this parcel from the Ecoff Elementary School property. Budget staff will review the source of funds for this purchase at the budget work session. A transfer from the Reserve for Capital Projects for $250,000.00 in FY2000 for the purchase and associated closing costs will be requested. If approved, the balance in the Reserve for Capital Projects will be $584,127.00. District: Bermuda John W. Harmon Title:Riqht of Way Manaqer Attachments- Yes No ON<SHI~ CARVER I~IGHT$ OR FIELD DR N JUl 161 4949 4943 4937 757{i 5012 4907 0481 5D1§ 11713 i~ECOFF ES 5100 15:1: 5150 5010 11900 11906 11812 4824 11900 5201 5101 1199¢ MAP OF CHESTERFIELD COUNTY VIRGINA Apr 0~ 2000 SCALE 1: $800 o .3O0.00 $1/V Co~d[~ te 117~4162. E 3~;551~0 I '= CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: April 12, 2000 Item Number: 8.13.12. Subject: Transfer of $7,600 from the Bermuda District Improvement Fund to the Parks and Recreation Department to Purchase Football Equipment County_ Administrator's Comments: County Administrator: Board Action Requested: Transfer $7,600 from the Bermuda District Improvement Fund to Parks and Recreation Department to purchase football equipment. Summary_ of Information: Mr. McHale requests that $7,600 be transferred from the Bermuda District Improvement Fund to the Parks and Recreation Department to purchase football equipment which can be used by the Marguerite Christian Youth Athletic Association and other athletic associations as part of the County-sponsored recreation program. The equipment will be owned by the County and will remain the property of the County as part of the Parks and Recreation inventory. This request is not consistent with the District Improvement Fund policy as it relates to parks and recreation expenditures. The policy provides that District Improvement Funds used for parks and recreation should be limited to capital expenditures. The request, however, does not violate state law since the equipment will be purchased and owned by the County. The current balance in the Bermuda District Improvement Fund is $22,666; uses totaling $10,089 will leave an available balance of $12,577. Preparer: ~L--'k'~;~:) ;, [. ) [ (~ Title: a . D'ickson Attachments: [] Yes [] No Director, Budget and Management 0422:48801.1 Sent By: OLD TOWN REGIONAL SALES OFFICE; 7O3 684 7782; Apr-6-O0 10:43; THREE CENT ROAD FUND Page 3/10 This application must be completed and signed before the County can consider a request for funding with Three Cent Road Funds. Completing and signing this form · does not mean that you will receive funding or that the County can legally consider, your request. Virginia law places substa,ntlai restrictions on the authority of the County to give public funds, such as Three Cent Road Funds, to private persons or organizations end these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? {Also attach organization's most recent articles of incorporation and/or bylaws to applicatl, on.) What is the amount of funding you are seeking? e Describe in detail the funding request and how the money, if approved, will be spent.. Is any County Department involved in the project, event or program for which .you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407'.2331~0.1 164 APR-06-2088 11:~6 70~ 684 7?82 97~ P.03 Sent By: OLD TOWN REGIONAL SALES OFFICE; 703 684 7782j Apr-6-O0 10:43; Page 4/~0 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Yes No Is the organization non-profit~"-~ Yes No Is the organization tax-exempt? C_/-/,,,, What is the address of t~e applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant?' Signature of applicant. If you are signing on behalf of an organization you must be the preslde~tt, vice-president, chairman or vice- chairman of ~_h~ orgnntzetion. signature Title {if signing on behalf of an organization) Printed Name 0407:23380. t 165 RPR-88-2080 11:36 783 684 7782 96X P.04 Sent By: OLD TOWN REGIONAL SALES OFFICE; 703 684 7782; Apr-6-O0 10:43j Page 5/10 Pm (:hry Dm, i~ 804.75t-4131 IBnga~ 1 inck, d~ ~ 4. TC~I needs $17,600 7. L.eirves a nmmh'dnO need of $1Q,200 APR-86-2880 11:37 783 684 7782 800~B~ BI:II 166 P.05 Sent By: TOWN REGIONAL SALES OFFICE; 703 684 7782; Apr-6-O0 10:43; Page 6/10 BY-LAWS OF THE MARGUERITE CHRISTIAN YOUTH ASSOCIATION Article [ Name: The name of the association shall be the Marguerite Christian Youth Association ( the Association ). Purpose: Section 1. To creat, sponsor, organize and support all types fo athetic programs within the Marguerite Christian Elementary School boundaries. ~ To teach youngsters, through playing experience, the jundamentals of sports and good sportsmanship. Also the need to keep school and sports as assets to there life. Article I1 Membership: Section 1. All parents or guardians of children participation in programs and persons over twenty one (21) years of age with good character in the community are eligible for membership. Section 2, For purposes of membership fees, all memberships in the Association will be family memberships. The annual membership fee shall be decided each year by a mafority vote of the Board of Directors no later than January 1 of the year for which the membership fee is assessed and will be for the period from February 1 of that year through the last day of January of the following year. Article III Government: ~ The government of the Association shall be vested in the Board of directors. The Board shall decide on policies and procedures affection the general management of the association. The Board fo Directors shall have the authority to act in the name of the Association in any emergency or needed occasion between membership, meetings. ~ The Board of directors shall consist of thirteen (13) members, four (4) of which shall be officers of the Association, two (2) of wich shall be at large members and seven (7) which shall be designated sports directors. RPR-136-20130 12.: 37 ?8:3 584 7782 Sent By: OLD TOWN REGIONAL SALES OFFICE; 703 684 7782; Apr-6-O0 10:44; Page 7/10 Section 3. Election shal[ be made by secret ballot at the January Membership Meeting. The President shall appoint a chairman anti tw~) ( 2 ) tellers to receive tl'~e ballut.q. They shall canvas ~he ballot~ so cast and announce the results to the presiding ~l'ficcr , who thereupon shall declare elected the members receiving the majority of votes cast for each position of the Board of Directors. If there are more than three ( 3 ) candidates for any position, the winner for that position shall be the candidate receiving the plurality of the votes cast for that position. In the event of ties, a new ballot shall be cast of each position for which a tie shall have occurred. If the tie continues, the president shall designate the winner. Section 4. The Board of Directors on its own motion by majority vote of the Board members present may dismiss any member of the Board of Directors who does not satisfactorily perform the duties of their office. Any Board member who has a child or ward eligible to participate in a program offered byt the Association but that child or ward competes directly with an Association athletic team may be dismissed from the Board. A Board member eligible for dismissal shall be allowed fifteen ( 15 ) minutes to present their position to the Board before a vote of the dismissal is taken. Furthermore, any Board members eligible for dismissal shall be notified in advance of the Board meeting at which the dismissal voter will be taken. Any member of the Board of Directors whose child participates in a sport directly competing with an Association team The remaining members of the Board of Directors present at which a vacancy in any office occurrs, shatl fill the vacancy by majority vote for the unexpired term of the vacancy. Article V Duties of officers and Directors: Section 1. President : The President shall be the Chairman of the Board of Directors and shall preside at all meetings of the Association and of the Board of Directors. The President shall preserve order and shall decide all points of order that may arise, subject to an appeal. A majority of all members present shall be required to reverse the President's decision. He or she shall have the general powers and duties of supervision usually vested in the president of an organization. He or AP~-06-2800 1!:~? 70~ 684 7782 16S P. 07 Sent By: OLD TOWN REGZONAL SALES OFFZOE; 703 684 7782; Apr-6-O0 10:44; Page 8110 she shall sign all contracts and documents authorized by the laws or the State of Virginia. The President shall make an annual report to the Association and to the Board of Directors Sectio__n_~ Vice President: The Vice President shall preside at any meeting of the Association or Board of Directors in. the absence of the President. He or she shall also assist the President in his or her duties as the need arises. ~..~tion 3. Secretary : The Secretary shall keep accurate and legible record of all rneeting~ and proceedings of the Association and of such correspondence as may be authorized by the Association or the Board of Directors. He or she shall send out written minutes of previous meetings along with written notices or telephone notice of all board meetings five ) days prior to such meetings, He or she shall be custodian of all papers and documents incident to the proper and effective management of the Association - past and present - and shall turn same over in complete order to his or her successor. Section 4. Treasurer: The Treasurer shall collect and receipt all money coming into the accounts of the Association and keep a true and accurate record thereof. He or she shall be responsible for depositing all money received at least once every thirty ( 30 ) days. He or she shall make payment when authorized by an official of the Association who has authority to make such expenditures , or by action by the membership or Board of Directors if required necessitating the expenditures of funds. All checks drawn on the funds of the Association shall be signed by the Treasurer or President or the Vice President in the President's absence. The Treasurer's records and ledger shall , at all times, be subject to an audit by the Board of Directors. Section 5. Directors: The duties and responsibilities of the directors shall be set forth by the President as stated in the Policy and Rules Guidelines. Article VI Management of Property: RPR-06-20~O 11:38 ?03 684 ?782 96X P.08 Sent By: OLD TOWN REGIONAL SALES OFFICE; 703 684 7782; Apr-6-O0 10:44; Page 9/10 Section_ I The Board of Directors shall manage, direct and control alt property of the Association. Article VII Fiscal year: The Association's fiscal year shall begin on the first day of January and end on the last day of December of the same year. Article V/II Meetings: Section._l. A regular meeting of the Association will be held at least once a year at a time and place designated by the Board of Directors. Notice shall be served at least ten (10) days prior to the meeting. ecti~ The Board of Directors will meet once a month or as needed at a time and place designated by the Board at the previous meetings. Section 3. The President shall call special meetings of the full membership of the Association as the need arises, subject to the prior approval of the Board of Directors. Notice of said meetings shall be published to all members ten (10) days prior to the meeting. Section 4. The membership meeting of the Association shall be held in January of each year for the purpose 'of electing the Board of Directors. Quorum: Directors. Article IX A quorum of the Board of Directors shall be 2/3 of all Secti.ort 2. Business at the regular meeting of the Association shall be conducted by a majority vote when necessary. A quorum at such meetings shall consist of the membership present. Section 3.. Each individual member of the Association shall be entitled to one (1) vote. Votes may not be split. Article X Restrictions: APR-8$-2800 11:~8 783 684 7782 96>; P.09 Sent By: OLD TOWN REGIONAL SALES OFFICE; 703 684 7782; Apr-6-O0 10:45; Page 10/10 Section I The Board of Directors shall manage, direct and control all property of the Association. Article VII Fiscal year: The Association's fiscal year shall begin on the first day of January and end on the last day of December of the same year. Article VIlt Meetings: Section 1. A regular meeting of the Association will be held at least once a year at a time and place designated by the Board of Directors. Notice shall be served at least ten (10) days prior to the meeting. ~ The Board of Directors will meet once a month or as needed at a time and place designated by the Board at the previous meetings, Section 3. The President shall call special meetings of the full membership of the Association as the need arises, subject to the prior approval of the Board of Directors. Notice of said meetings shall be published to all members ten (10) days prior to the meeting. Section 4, The membership meeting of the Association shall be held in January of each year for the purpose 'of electing the Board of Directors. Quorum: Section 1. Directors. Article I X A quorum of the Board of Directors shall be 2/3 of all ,5_e_g_.tLO. g_~ Business at the regular meeting of the Association shall be conducted by a majority vote when necessary. A quorum at such meetings shall consist of the membership present. Se.orion 3, Each individual member of the Association shall be entitled to one (1) vote. Votes may not be split. Article X Restrictions: APR-06-2000 11:38 703 684 7782 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: April 12, 2000 Item Number: 8.D.13. Subiect: Authorize County Attorney's Office to Initiate Judicial Proceeding for Sale of Property (Tax ID # 737708041400000) for Delinquent Real Estate Taxes County Administrator's Comments: County Administrator: ~~, Board Action Requested: Authorize County Attorney's Office to initiate judicial proceeding for sale of property for delinquent real estate taxes with either 1) the purchaser being responsible for normal costs; or 2) direction by the County Attorney not to seek costs. Summary of Information: Ms. Humphrey has requested that the Board of Supervisors authorize the County Attorney's Office to initiate a proceeding in the Circuit Court for the judicial sale for delinquent real estate taxes ora small parcel of real property located adjacent to Midlothian Turnpike. The property consists of between .002 and .066 acres and is nearby two parcels owned by Ernest Belvin. Mr. Belvin is interested in acquiring the property at judicial sale to assist in the development of his parcels. A plat showing the location of the property and Mr. Belvin's property is attached. Pursuant to a 1949 deed, the property is listed on the County land records as belonging to Rosa A. Fields and M. Anderson. The property is the remnant of the condemnation of land by VDOT for Midlothian Turnpike. Current delinquent real estate taxes total $31.88. The County's cost for the judicial proceeding is likely to exceed $5,500, which would include costs for a title search, advertising, court fees, appraisal fees and other expenses. It is normally the policy of the County not to initiate a judicial sales proceeding where the County is not likely to recover its costs. In a judicial sale, suit papers are filed with the Circuit Court and, after certain requirements are satisfied, the property is sold (usually at auction) in order to satisfy the County's lien for delinquent taxes. The owners of the property, if located, would have the right to pay the delinquent taxes and thereby terminate the judicial proceeding. Anyone may bid for the property, including Mr. Belvin. The sale and sales price are subject to approval by the Circuit Court. The entire proceeding would probably take eight months or more before conclusion. -continued- Preparer: ~e'~~',~ ~/~ ~ Title: County Attorney Steven L. Micas 1914:48902.1 Attachments: [] Yes [] No I # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 of Information: If the Board approves this Agenda Item, normally Mr. Belvin would be responsible for the County's costs if he was the successful bidder at the judicial sale. The Board can direct the County Attorney not to seek costs at the conclusion of the judicial sale, but there is no guarantee that the Court may not impose costs at its own initiative. Scale: P "'zel Map of Chesterfield Co'".ty Chesterfield County assumes no legal responsibility for the infonmtion contained on this map. map is not to be used for land conveyance. The horizontal data is based on the VA State Plane Coordinate system, NAD 1983. The topographic information is based on 1989 photogrammetry and NAVD29. 100 0 100 200 0244 8127 12202 0414 12213 36O8 12111 2699 12201 2091 12209 Printed by: plasnning Date: Tue Mar 28 11:58:35 2000 Copyright 2000. Chesterfield County CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of ~ Meeting Date: April 12, 2000 Item Number: 10.A. Report On: Developer Water and Sewer Contracts Background: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 96-0014 Forest Hill Manor J & L Development LLC Browning Construction Company Water Improvements - Wastewater Improvements - Midlothian Prepared By: "~~/~ ~ ~~ J. E. Beck, Jr. $21,774.00 $23,207.00 County Administrator: Attachments: Yes No Agenda Item April 12, 2000 Page 2 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 96-0194 John Tyler Midlothian Campus Phase iA State Board for Community Colleges Richard L. Crowder Construction Company Water Improvements - Wastewater Improvements - Midlothian $90,639.05 (Private) Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 98-0244 John Tyler Midlothian Campus Phase lB State Board for Community Colleges Richard L. Crowder Construction Company Water Improvements - Wastewater Improvements - Midlothian $19,367.00 (Private) Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 99-0310 Hops at Chesterfield Plaza at Koger Center Boulevard Hops Grill & Bar Incorporated Chesapeake Excavation and Utilities, Inc. Water Improvements - $12,548.00 Wastewater Improvements - $7,673.00 Midlothian CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: April 12, 2000 Item Number: 10.B. Subject: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Fund, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Lane B. Ramsey / County Administrator Attachments: Ycs ---No 173 BOARD MEETING DATE 07/01/99 11/23/99 11/23/99 11/23/99 11/23/99 12/15/99 11/23/99 12/15/99 11/23/99 12/15/99 11/23/99 12/15/99 11/23/99 12/15/99 CHESTERFIELD COUNTY GENERAL FUND BALANCE April 06, 2000 DESCRIPTION FY2000 Actual Beginning Fund Balance Designate excess revenue (County) for non recurring items in FY2001 Designate expenditure savings (County) for non-recurring items in FY2001 Designate excess revenue (Schools) for non recurring items in FY2001 Designate excess revenue (Schools) for non recurring items in FY2001 Designate expenditure savings (Schools) for non-recurring items in FY2001 Reappropriation of FY99 County Results of Operations for Police Reappropriation of FY99 County Results of Operations for Parks and Recreation Reappropriation of FY99 County Results of Operations for Libraries Reappropriation of FY99 County Results of Operations for Fire Reappropriation of FY99 County Results of Operations for Presidential Primary AMOUNT (1,653,055) (793,967) (94,422) (470,514) (1,940,408) (540,800) (280,000) (135,000) (342,000) (106,000) BALANCE $36,694,598 35,041,543 34,247,576 34,153,154 33,682,640 31,742,232 31,201,432 30,921,432 30,786,432 30,444,432 30,338,432 174 CHESTERFIELD COUNTY GENERAL FUND BALANCE April 06, 2000 11/23/99 12/15/99 11/23/99 12/15/99 06/30/00 Reappropriation of FY99 County Results of Operations for Economic Development Incentives Reappropriation of FY99 County Results of Operations for Relocations in Administration Building FY00 Budgeted Addition to Fund Balance (750,000) (I00,000) 1,246,900 29,588,432 29,488,432 30,735,332 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT April 6, 2000 Board Meeting Date Description FOR FISCAL YEAR 2000 BEGINNING JULY 1, 1999 Amount 04/28/1999 FY2000 Budgeted Addition 8,034,500 04/28/1999 FY2000 Capital Projects (7,120,900) 08/25/1999 Transfer to LaPrade Library Project for construction (150,o0o) 09/17/1999 Partial Release of designation for Henricus Land Purchase based on final grant award 104,425 12/15/1999 Transfer to Circuit Court Project for construction of courtrooms/chambers/parking lot. (300,000) 02/23/2000 Transfer to Coalboro Road Extended Project for construction in conjunction with Vulcan Materials Company (350,000) Balance 8,650,602 1,529,702 1,379,702 1,484,127 1,184,127 834,127 DISTRICT IMPROVEMENT FUNDS April 6, 2000 District Prior Years FY2000 Carry Over Appropriation Funds Used Balance Bermuda $19,428 $38,500 $35,263 Clover Hill 108,410 38,500 74, 071 Dale 41,494 38,500 48,318 Matoaca 53,542 38,500 38,398 Midlothian 100,906 38,500 85,205 County Wide 0 13,500 0 22,665.72 72,838.41 31,675.42 53,644.47 54,201.20 13,500.00 Prepared by Accounting Department March 31, 2000 Date Began 12/88 Description SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED ANDEXECUTED Airport State Police Hangar Additions County Warehouse Total * 12/93 Real Property Lease/ Purchase 04/99 Public Facility Lease Juvenile Courts Projeot Original Amount $128,800 331,200 460,000 17,510,000 16,100,000 Date Ends 12/00 12/01 11/19 Outstanding Balance 03/31/00 $15,019 38,619 53,638 4,835,000 16,100,000 TOTAL APPROVED AND EXECUTED $34.150~649 $20.988,638 PENDING EXECUTION None *Second Refunding of Certificates of Participation, Series 1985 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: Subject: April 12, 2000 Item Number: 14.^. Recognizing Brian Anthony Pristera, and Timothy J. Richey, Jr. both of Troop 876, Sponsored by Mount Pisgah United Methodist Church; Jared Michael Coudron, Jeffrey Ryan Dennis, Lloyd Fleming, III, and Matthew Wayne Stafford, all from Troop 825, Sponsored by The Church of Jesus Christ of Latter-Day Saints Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolutions Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Pristera, and Mr. Richey, both of Troop 876; Mr. Coudron, Mr. Dennis, Mr. Fleming, and Mr. Stafford, all from Troop 825 upon attaining rank of Eagle Scout. Ail will be present at the meeting, accompanied by members of their family, to accept the resolutions. Midlothian District. Brian Anthony Pristera Parents: A1 & Mary Jo Timothy J. Richey, Jr. Parents: Tim & Ruth Dale District Jared Michael Coudron Parents: Philip & Eunice Jeffrey Ryan Dennis Parents: Earl & Mary Preparer :~ ~%'6~ ~ Attachments: Yes Title: Lloyd Fleming, III Parents: Herman & Barbara Sledge Matthew Wayne Stafford Parents: Wayne & Nancy Clerk to the Board 179 WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Brian Anthony Pristera, Troop 876, sponsored by Mount Pisgah United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Brian is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Brian Anthony Pristera and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Timothy J. Richey, Jr., Troop 876, sponsored by Mount Pisgah United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Timothy is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Timothy J. Richey, Jr. and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Jared Michael Coudron, Troop 825, sponsored by The Church of Jesus Christ of Latter-Day Saints, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Jared is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Jared Michael Coudron and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Jeffrey Ryan Dennis, Troop 825, sponsored by The Church of Jesus Christ of Latter-Day Saints, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Jeff is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Jeffrey Ryan Dennis and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Lloyd Fleming, III, Troop 825, sponsored by The Church of Jesus Christ of Latter-Day Saints, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Lloyd is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Lloyd Fleming, III and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Matthew Wayne Stafford, Troop 825, sponsored by The Church of Jesus Christ of Latter-Day Saints, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Matthew is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Matthew Wayne Stafford and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of t Meeting Date: April 12, 2000 Item Number: 14.B. Subject: Resolution Recognizing L. C. Bird, Clover Hill, James River, Manchester, Matoaca, Meadowbrook, Midlothian, Monacan, Thomas Dale and the Governor's Schools for Providing Drug and Alcohol-Free Post-Prom Parties County Administrator's Comments- County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information- Representatives from each of the schools will be present to accept the resolutions. Preparer: L-'-Ei~sa H. ~'lko Attachments: Yes [----I No I I Title: Clerk to the Board RECOGNIZING L. C. BIRD, CLOVER HILL, JAMES RIVER, MANCHESTER, MATOACA, MEADOWBROOK, MIDLOTHIAN, MONACAN, THOMAS DALE AND THE GOVERNOR'S SCHOOLS FOR PROVIDING DRUG AND ALCOHOL-FREE POST-PROM PARTIES WHEREAS, the two highest risk nights for teens are prom and graduation, with some parents seeming to condone parties where alcohol and drugs are available; and WHEREAS, students need an alternative to drugs and alcohol to which they can and will say "YES"; and WHEREAS, in 1999, more than 350 schools and communities in Virginia participated in Operation Prom/Graduation's alcohol and drug-free parties for students; and WHEREAS, many parents of Juniors and Seniors at L. C. Bird, Clover Hill, James River, Manchester, Matoaca, Meadowbrook, Midlothian, Monacan, Thomas Dale High and the Governor's Schools, with financial support from the local and surrounding business community, are working to provide alternative "no alcohol or drugs" parties following the Clover Hill Prom on April 8; Matoaca and James River on April 29; L. C. Bird and Monacan on May 6; Thomas Dale on May 19; Manchester, Midlothian and the Governor's School on May 20; and Meadowbrook on May 26; and WHEREAS, communities all over Virginia are reaching out in many ways to their young people with love and concern, encouraging them to "Celebrate Life." NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly declares the weekends of April 8-9, April 29-30, May 6-7, May 19-21 and May 26-27 as "Drug and Alcohol-Free Among the Teen and Adult Population of Chesterfield County." AND, BE IT FURTHER RESOLVED, that adults be encouraged to provide a positive, no alcohol and drugs example for our youth, particularly at the high-risk times of prom and graduation, in an effort that we not only change lives, but save them. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: April 12, 2000 Item Number: 16.A. Subject: A Public Hearing to Consider the Restriction of ThrouGh Truck Traffic on a Section of Bermuda Hundred Road County Administrator's Comments: County Administrator: Board Action Reques~d: A public hearinG is scheduled for April 12, 2000, to consider the restriction of through truck traffic on Bermuda Hundred Road between Meadowville Road and Kingston Avenue. Summa~oflnformation: Mr. McHale requested staff to initiate the process to consider a request to restrict any through truck or truck and trailer or semi-trailer combination, except pickup or panel trucks from using Bermuda Hundred Road (Route 697) between Meadowville Road (Route 618) and KinGston Avenue (Route 4841). The recommended alternate route is Kingston Avenue (Route 4841), Route 10, Rivers Bend Boulevard (Route 4840), and Meadowville Road (Route 618). The Virginia Department of Transportation (VDOT) has five (5) criteria it considers when a restriction is requested. Based on staff's preliminary review, this request will satisfy three (3) of VDOT's five (5) criteria for imposing a restriction, in that: 1) there is a reasonable alternate route, 2) the route is classified as a local or collector road, and 3) there are 12 dwellings per 1000 feet of roadway along Bermuda Hundred Road. This request will not meet the remaining two (2) criteria in that: 1) the volume of through trucks does not exceed VDOT's 50 per day minimum volume, and 2) the accident history of the roadway does not indicate that it is not suitable for truck traffic. A request that satisfies at least three (3) of VDOT's five (5) criteria will generally qualify for a restriction. Preparer: //~. ~:¢~'~'"'"-'"-~ Title: ~ :~ [a~MenC~a cken Director of Transportation Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Recommendation: If the Board wishes to pursue this request, the attached resolution requesting the Virginia Department of Transportation to restrict through truck traffic on a section of Bermuda Hundred Road should be adopted. District: Bermuda April 12, 2000 Attachment 1-295 Kingston AvenUe 1000 0 1000 2000 Feet Proposed Restriction Alternate Route N Bermuda Hundred Road Through ruck Traffic Restriction from invoice) 220806 VA 23832~0040 04105/2000 FA/KE NOT1CBWAKE NOTICE THAT THE BOARD I3.00 [25.32 ATTACH HERE Publisher of the 04/05/201~ Sworn to arid subscribed before 03/31101 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: April 12, 2000 Item Number: 16.B. Su~ect: PUBLIC HEARING: Ordinance to Vacate Lots 8 Through 16, Block A, Patterson Park Subdivision County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate Lots 8 through 16, Block A, Patterson Park Subdivision, shown on the attached plat. Summary of Information: Richmond Metropolitan Habitat for Humanity, Inc., has submitted an application requesting the vacation of Lots 8 through 16, Block A, Patterson Park Subdivision. This request has been reviewed by staff and approval is recommended. District: Bermuda John W. Harmon Title:Riqht of Way Manaqer Attachments: Yes No lUX VICINITY SKETCH PUBLIC HEARING: ORDINANCE TO VACATE LOTS 8 THROUGH 16, BLOCK A, PATTERSON PARK SUBDIVISION RICHMOND METROPOLITAN HABITAT FOR HUMANITY, INC. Battlefield P~rk 6-12800 ) 193 LOT 4.8 LOT 47 LOT 46 LOT 45 LOT 44 LoT~ ATLANTIC CRED['"~ORP. DB: ! 75 f PG: !54-, I I DB:8£ f PG:7,9 ~ t ~ I r~ S PIN ~79f-687-0572 '~ I ''~ I ~ "~ 69 f9 JEFFERSON H~ I I LOT ~ I I ~T~N~ C~IT CO~P, DB;5265 P~'140 ~/~HMOND I~ M~~' Lo~ 7 ~ ~P/N ~79f-68f-5978 / ' 26~' MERRI~OOD RD. SHADY HiCk _COR~ DB:795 PG:549 ' P~N ~79 ~-G82-5942 G8 ~ [ UE~RSON DA V~S H~ /VADBj LOT 4£ 792-681-1086 ~, ~ '.:t ~.-"~ PIN OD R~ .... LOT I~ LOT ~8i PIN ~79~-681-~98~ ~SE~ENT ~ 2~o~ ~R~°D ~D~ R= f482. 69' LOT ~ cO~5T ~ ~'~' cs=s S~ ~SEMENT DB: 7~9 PG:~ 12 ,. : , ~/COMPILED P~T SHOWING 12. 184 --~ OF ~ND LYING ON THE NORTH .- ~ L/~E OF ME~/EWOOD ~OAD. DATE: 03-06-00 BERMUDA D/STP/CT ANDAS$OCIATI[S INC. SCALE: ~' "=200' C/-/ESTEPFIELD COUNT~, VIRGINIA JOB NO: C.99 I'¢B PLANNERS · ARCHITECTS · ENGINEERS · SURVEYORS 1208 Corporate Circle.Roanoke, Virginia 24018 · Phone (540) 772-9580 · Fax (540) 772-8050 501 Brencl~w~y Read. SuRe 100 · Richmond, ¥1rglnla 2r~23~ · Phone (804) 7'94-057'1 · Pax (804) 7'94~26~5 11038 Lakeridge Parkway · Suite 1 · A~hland, Virginia 28005. Phone (804) 550-2888 * F~x (804) 550-2057 P, O. Box 85333 Richmond, Vffginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill Please pay from invoice) VA 23832 C~STEP~ILD CO RIGHT WAY RIGHT (DF WAY DEPT 67710 W KRAUSE ROAD C~STER2FIELD Account Num, 220686 [ Date 04/05/2000 Fate Code Des crip_tion Ad Size Total 04/05/2000 12 t TAKE NOTICETHAT ON APP3L 12 2000 AT 700 200 x 13.00 250.64 ATTACH HERE Media General Operations, Publisher of the RICHMOND TIMES-DISPATCH This is to certify that the attached TAI-~ NOTICETHAT ON' AP was published by the Richmond Times-Dispatch in the City Of Richmond, State of Virginia, on the following dates: 03/29/2000 04/05/2000 The first insertion being given... 03/29/2000 Sworn to and subscribed before \ L) U Notary Public State of Virginia City of Richmond My Commission expires 03/31/01 Supervisor THiS IS NOT A BILL. PLEASE PAY FROI~ INVOICE, THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meetin! Bate: April 12, 2000 Item Number: Subject: PUBLIC HEARING: To Consider the Conveyance of a Portion of a Sixty F®et Right ®f Way Known as Wood Dale Road Extended Ceunty A~lministrator's Comments: Ceunty A~lministrat®r: Board Acti®n Refluested: Staff recommends that the Board of Supervisors deny a request to quitclaim a portion of a 60' right of way known as Wood Dale Road extended. Summary ®f Information: Fred H. Minson and Sherry M. Minson requested the quitclaim of a portion of a 50' right of way known as Banbury Road and a portion of a 60' right of way known as Wood Dale Road extended. On December 15, 1999, the Board of Supervisors authorized the conveyance of the portion of 50' right of way known as Banbury Road extended and continued the public hearing to February 9, 2000, to consider conveying the portion of 60' right of way known as Wood Dale Road extended due to opposition of the request by the adjoining owners. On February 9, 2000, the Board of Supervisors continued the public hearing to April 12, 2000, to allow the Minsons to consider development options. The Minsons and the adjoining owners have still not reached an agreement, therefore, staff recommends denial of the request to quitclaim the portion of 60' right of way known as Wood Dale Road extended. District: Bermuda Preparer: ~~,,,~ -*~..../. John W. Harmon Title:Right of Way Manaqer Attachments: Yes No VICINITY SKETCH PUBLIC HEARING: TO CONSIDER THE CONVEYANCE OF A PORTION OF A 60' RIGHT OF WAY KNOWN AS WOOD DALE ROAD EXTENDED FRED H. & SHERRY M. MINSON .. I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 12, 2000 Item Number: 16.D. Subject: PUBLIC HEARING: Ordinance to Vacate a Portion of Qualla Farms, Section D County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate a portion of Qualla Farms, Section D, as shown on the attached plat. Summary of Information: Douglas R. Sowers has submitted an application requesting the vacation of a portion of Qualla Farms, Section D. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer: ~:~,,~_~ -',-J, (~:~o.,____ John W. Harmon Title:Right of Way Manaqer Attachments: Yes No VICINITY SKETCH PUBLIC HEARING: ORDINANCE TO VACATE A PORTION OF QUALLA FARMS, SECTION D DOUGLAS R. SOWERS RI} Richmonl lq VINIOEI1A 'AiNDOO .lOIEf. lSlO 771H 2121107,9 ~G. NO/i03S $;qEV~ ~77VDO JO (~/~ ,o~) .,=ALSO Nl~O 83.181,Iq0 ~ * P, O, Box 85333 An Affiliate of Media General Richmo nd, Virg inia 23293~0001 (804) 649-6000 Advertising Affidavit (~his is not a bill Please pay from invoice) C~STERFI~LD CO RIGHT WAY IU©HT OF WAY DEPT 67 I0 %' KRAUSE ROAD CHESTERFIELD VA 23832 220686 04/05/2000 Code Description Ad Size 2.00 x 13.00 04/05/2©00 121 TAKE NOTICETHAT ON APRIL 12 2000 AT 700 T 250.64 ATTACH HERE Media General Operations, )nc. Publisher of the RICH iViON D TIM ES-DISPATCH This is to certifly that the attached TAKE NOTICETHAT ON AP was published by the Richmond Times-Dispatch in the City of Richmond, State of Virginia, on the following dateS: 03/29/2000 04/05/2000 The first insertion being given... 03/29/2000 Sworn to and subscribed before me this Notary Public $~ate of Virginia ~Y Corem[ssion expires 03/31/01 E PA Y FROIV! IN¥OlC E. SUpe~isor CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: April 12, 2000 Item Number: 15. Su~ect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Commen~: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of next scheduled meeting on April 26, 2000 at 4:00 p.m. Preparer :~ ..... ~'~--~ I~C,.__ ~ Lisa H. Elko Attachments: Ycs NO Title: Clerk to the Board