05-24-2000 PacketCHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 24, 2000
Subject:
County Administrator'
s Comments
Item Number: 2.
II
,~unty Administrator's Comments:
County Administrator:
Board Action Requested:
Recognition
Summary of Information:
Today we have 70 students with us from the county's nine high schools
participating in Model County Government Day. Each student will be
shadowing a county official on May 25 from 8:30 a.m. - 2:00 p.m.
This annual program is designed to give high school government students
a first hand look at County government.
This years activity has been coordinated by the Extension Service 4-H
Agent, in cooperation with Youth Services and the school Social Studies
Coordinator.
Attachments: ~] Yes No
Title:
Director, Extension Service
001
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin~l Date: May 24, 2OOO
Item Number: 5.
Subject:
'Adult Abuse Prevention Month"- May 2000
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adopt the attached resolution proclaiming May as "Adult Abuse Prevention
Month'~
Summary of Information-
May is recognized nationally and in Virginia as 'Adult Abuse Prevention Mont~'.
Preparer:
Sarah C. Snead
Title: Director of Social Services
Attachments:
Yes [---] No
602
RECOGNIZING MAY 2000, AS "ADULT ABUSE PREVENTION MONTH"
WHEREAS, Hay is traditionally recognized as "Adult Abuse Prevention
Month" in Virginia; and
WHEREAS, "Adult Abuse Prevention Month" provides an opportunity to
give special recognition and honor to the many contributions older adults
and adults with disabilities make to our community; and
WHEREAS, the known incidence of abuse, neglect and exploitation of
vulnerable adults continues to increase in the nation and in the
Commonwealth; and
WHEREAS, the abuse of vulnerable
individuals, families and communities; and
citizens causes harm to
WHEREAS, the public agencies responsible for serving and protecting
adults are committed to providing quality services.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of
Supervisors hereby recognizes the month of May 2000, as "Adult Abuse
Prevention Month" and calls its significance to the attention of all
citizens.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meetin~ Date: Ma~ 24, 2000 Item Number: 7.^.
Su~ect: Authorization for the County Administrator er Board Chairman to
Enter Into an Agreement to Establish the Greater Richmond
Werkferce Investment Beard
County Administrator's Comments:
County Administrator:
Board Action Requested:
Approve the attached resolution authorizing the County Administrator or
Beard Chairman to enter into an agreement establishing the Greater
Richmond Workferce Investment Beard.
Summary of Information'
The Workforce Investment Act of 1998 requires the establishment of
regional Workforce Investment Boards by July 1, 2000. The attached
Agreement, which supersedes the Memorandum of Understanding approved by
the Board on February 23, 2000, creates the organizational structure and
member nominating procedure of the Greater Richmond Workforce Investment
Board (~GRWIB"). It is the intent of the localities in the Richmond
region to establish a single regional Workforce Investment Board and a
single service delivery area to serve the localities that comprise the
Greater Richmond area. As it is currently planned, the GRWIB will
include representatives from the business and economic development
communities of Chesterfield County, Charles City County, Goochland
County, Hanover County, Henrico County, New Kent County, Powhatan
County, and the City of Richmond. The Memorandum of Understanding
passed by the Board in February 2000 contained expansive language that
went beyond the establishment of the GRWIB, and therefore was revised.
Preparer:"~"~~ /~ ~~~~' Title: Deputy County Administrator
Bradford S. Hammer 1222:49257.1/48990.1
Attachments:
Yes ~-] No
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS
OF CHESTERFIELD COUNTY, VIRGINIA,
ON MAY 24, 2000
RESOLUTION TO AUTHORIZE THE COUNTY ADMINISTRATOR OR
BOARD CHAIRMAN TO ENTER INTO AN AGREEMENT ESTABLISHING
THE GREATER RICHMOND WORKFORCE INVESTMENT BOARD
WHEREAS, the federal Workforce Investment Act of 1998 (the "Act") requires the
establishment of regional workforce investment boards by July 1, 2000; and
WHEREAS, the Counties of Charles City, Chesterfield, Goochland, Hanover, Henrico, New
Kent, and Powhatan, and the City of Richmond (collectively, the "Localities") desire to create a
regional workforce investment board; and
WHEREAS, the Localities propose entering into an agreement among themselves to establish
an organizational structure and member nominating procedure necessary to create a regional
workforce investment board, to be called the Greater Richmond Workforce Investment Board, to
carry out the purposes of the Act.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF
CHESTERFIELD COUNTY, VIRGINIA that the County Administrator or Board Chairman is
authorized to enter into an agreement, in substantially the form presented to the Board at this meeting
and attached to this Resolution, with the Counties of Charles City, Chesterfield, Goochland, Hanover,
New Kent, and Powhatan, and the City of Richmond, setting out the organizational structure and
member nominating procedure to create the Greater Richmond Workforce Investment Board.
Ayes:
Nayes:
Arthur S. Warren
Chairman of the Board of Supervisors
1222:48990.1
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 3
Meeting Date: May 2z~, 2000
Item Number: 7. B.
Subject: Deferred Streetlight Installation Approvals
County Administrator's Comments:
County Administrator:
Board Action Requested:
This item requests Board approval of Deferred Streetlight Installations in the Bermuda District.
Summary of Information:
Streetlight requests from individual citizens or civic groups are received in the Department of
Environmental Engineering. Staff requests cost quotations from Virginia Power for each request
received. When the quotations are received, staff re-examines each request and presents them at the
next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board
with an evaluation of each request based on the following criteria:
1. Streetlights should be located at intersections;
There should be a minimum average of 600 vehicles per day (VPD) passing the requested
location if it is an intersection, or 400 VPD if the requested location is not an intersection;
Petitions are required and should include 75% of residents within 200 feet of the
requested location and if at an intersection, a majority of those residents immediately
adjacent to the intersection.
CONTINUED NEXT PAGE
Preparer:
Richard M. ,,M6EIfish
Title: Director, Environmental Engineering
Attachments:
Yes r~ No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 3
Summary of Information: (Continued)
Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of
the cost quotation may approve, defer, or deny the expenditure of funds from available District
Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia
Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A
deferral will be brought before the Board again when specified.
BERMUDA DISTRICT:
In the Southcreek Subdivision - At their October 27, 1999 meeting, the Board approved, in an amount of
$5,800.00, for streetlight installations in this subdivision. The Board had been presented with four
deferred streetlight installation projects that ranged in cost from $3,535.72 up to $5,717.54 without a
priority of installation. The appropriated $5800 was to be expended on the one installation of the
homeowners association choice. The remaining three installations were to be brought back to the Board
at this time as deferred installations.
The homeowners association chose as their one installation the least expensive project, located at
Crayfish Terrace. Virginia Power has since provided a new cost for that project of $3,535.08, leaving a
balance of $2,264.92 remaining from the original appropriation of October 27, 1999.
The homeowners association has notified this office of their priority of installation for the remaining three
streetlights (listed below). Virginia Power cost noted are their latest cost estimates for these projects,
effective starting May 1, 2000.
Deferred from the October 27, 1999 meeting, three streetlight installations in the Southcreek Subdivision:
* Southcreek Court, in the cul-de-sac, South Creek
Cost to install light: $ 4,336.26
Does not meet minimum critera for intersection or vehicles per day
* Jumping Mallard Place, in the cul-de-sac, South Creek
Cost to install light: $ 5,320.72
Does not meet minimum critera for intersection or vehicles per day
* Broadbill Drive, in the cul-de-sac, South Creek
Cost to install light: $ 5,717.54
Does not meet minimum critera for intersection or vehicles per day
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 3
Meetina Date: Mav 24. 2000 Number
Bud.qet and Management Comments:
The balance in the Bermuda District Improvement Fund is $9,848. This
balance reflects the return of funds in the amount of $2,265 for a
previously approved item for the installation of a street light, which
will be provided at a lower cost than originally anticipated. With the
approval of two streetlights totaling $4,973 on a separate agenda item
and this deferred streetlight for Southcreek Court totaling $4,336; the
available balance in the Bermuda District will be $539. Staff
anticipates the deferral of Jumping Mallard Place and Broadbill Drive
to a later date.
Rebecca T. Dickson
Title: Director, Budget & Management
O08
STREETLIGHT REQUEST
Bermuda District
Request Received: May 1, 1998
Estimate Requested:
May 4,1998
Estimate Received: November 4, 1998 Days Estimate Outstanding:
Cost to install light: $ 4,294.81
NAME OF REQUESTOR: Sandra Donohoo
ADDRESS:
184
Board of Directors, Southcreek Homeowners Association
1701 Southcreek Drive
Colonial Heights, VA 23834
REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS:
Southcreek Court, in the cul-de-sac, South Creek
POLICY CRITERIA:
Intersection:
Vehicles per Day:
Petition:
Not Qualified, location is not an intersection
Not Qualified, less than 400 VPD
Qualified
Staff or Requestor Comments:
Staff notes that this project was originally presented to the Board on November 24, 1998. It was deferred
until August 25, 1999, deferred, again, until October 27, 1999, and deferred again until May 26, 2000.
Representatives from the subdivision homeowners association have identified this location as their
number 1 priority. The homeowners association has submitted a letter to the Department of
Environmental Engineering reaffirming their support for this project and recognizing the requestor, Mr.
Matthew Hill, as the coordinator of their requests (copy attached). The noted cost quotation is the latest
received from Virginia Power and could be subject to change as it is more than 90 days old.
( 09
STREETLIGHT REQUEST
Bermuda District
Request Received: May 1, 1998
Estimate Requested:
May 4,1998
Estimate Received: November 4, 1998 Days Estimate Outstanding:
Cost to install light: $ 5,320.72
NAME OF REQUESTOR: Sandra Donohoo
ADDRESS:
184
Board of Directors, Southcreek Homeowners Association
1701 Southcreek Drive
Colonial Heights, VA 23834
REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS:
Jumping Mallard Place, in the cul-de-sac, South Creek
POLICY CRITERIA:
Intersection:
Vehicles per Day:
Petition:
Not Qualified, location is not an intersection
Not Qualified, less than 400 VPD
Qualified
Staff or Requestor Comments:
Staff notes that this project was originally presented to the Board on November 24, 1998. It was deferred
until August 25, 1999, deferred, again, until October 27, 1999, and deferred again until May 26, 2000.
Representatives from the subdivision homeowners association have identified this location as their
number 2 priority.
STREETLIGHT REQUEST
Bermuda District
Request Received: May 1, 1998
Estimate Requested:
May 4,1998
Estimate Received: November 4, 1998
Days Estimate Outstanding: 184
NAME OF REQUESTOR:
ADDRESS:
Cost to install light: $ 5,7'17.54
Sandra Donohoo
Board of Directors, Southcreek Homeowners Association
1701 Southcreek Drive
Colonial Heights, VA 23834
~-~ REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS:
Broadbill Drive, in the cul-de-sac, South Creek
POLICY CRITERIA:
Intersection:
Vehicles per Day:
Petition:
Not Qualified, location not an intersection
Not Qualified, less than 400 VPD
Qualified
Staff or Requestor Comments:
Staff notes that this project was originally presented to the Board on November 24, 1998. It was deferred
until August 25, 1999, deferred, again, until October 27, 1999, and deferred again until May 26, 2000.
Representatives from the subdivision homeowners association have identified this location as their
number 3 priority.
Street Light Request Map
M, 26, 2000
Street Light Legend
~ existing light
~ requested light
This map shows citizen requested
streetlight installations in relation
to ~cisting streetlights.
Existing streetlight information was
obtained from the Chesterfield County
Environmental Engineering Department.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin~l Date: May 24, 2000 Item Number: 8.^.
Subject:
Nomination/Appointment to the Airport Advisory Board
County Administrator's Comments:
County Administrator:
Board Action Requested:
Nominate/Appoint a member to serve on the Airport Advisory Board
Summary of Information'
The purpose of the Airport Advisory Board is to advise the Board of
Supervisors on those matters pertaining to the airport, including long term
conceptual planning, the Airport master Plan and development plans, and
flight and Airport safety. The Advisory board may perform other duties as
may be directed bu the Board of Supervisors.
Due to the resignation of Mr. Richard M. King, from the Bermuda District, Mr.
J. L. McHale has requested, and Mr. Charles H. Sims has consented, to serve
out the remaining term, which ends on February 14, 2001.
Under the existing Rules of Procedures, appointments to boards and committees
are nominated at one meeting and appointed at eh subsequent meeting unless
the Rules of procedures are suspended by unanimous vote of the Board Members
the order which the are nominated.
No
present. Nominees are ~d on in
Attachments: ~ Yes
Title: Director of Aviation Services
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 4
Meeting Date: May 2 4, 2000
Item Number: 8. B.
Subject: Streetlight Installation Approvals
County Administrator's Comments:
County Administrator:
Board Action Requested:
This item requests Board approval of Streetlight Installations in the Bermuda, Dale, and Matoaca
Districts.
Summary of Information:
Streetlight requests from individual citizens or civic groups are received in the Department of
Environmental Engineering. Staff requests cost quotations from Virginia Power for each request
received. When the quotations are received, staff re-examines each request and presents them at the
next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board
with an evaluation of each request based on the following criteria:
1. Streetlights should be located at intersections;
There should be a minimum average of 600 vehicles per day (VPD) passing the requested
location if it is an intersection, or 400 VPD if the requested location is not an intersection;
Petitions are required and should include 75% of residents within 200 feet of the
requested location and if at an intersection, a majority of those residents immediately
adjacent to the intersection.
Preparer:
CONTINUED NEXT PAGE
~~ Title: Director, Environmental Engineering
Richard M. Mc~sh
Attachments:
Yes ~-~ No
014 [
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 4
,,Summary of Information: (Continued)
Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of
the cost quotation may approve, defer, or deny the expenditure of funds from available District
Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Vi. rginia
Power tg, install the streetlight. A denial will cancel the project and staff will so notify the requeStor.~ A
deferrai"~/ill be. br<).ught before the Board again when specified.
BERMUDA DISTRICT:
In the Grindel Creek Park Subdivision
* Caldwell Avenue and Pate Avenue
Cost to Replace streetlight: $555.14
Replaces existing streetlight
In the Walthall Mills Subdivision
* Green Forest Lane and Quarterpath Lane
Cost to install streetlight: $4,418.25
Meets minimum criteria ~
DALE DISTRICT:
* Bryanwood Road between Daleshire Drive and Dalebrook Road
In the Meadowdale Subdivision - At their October 13, 1999 meeting, the Board approved, in the amount
of $365.54, a streetlight at this location. Due reasons related to easement acquisition, Virginia Power has
been forced to slightly relocate the actual installation site. This has resulted in a new cost of $418.83 for
this installation. This request is for the Board to appropriate an additional $53.29 to complete this
installation project.
MATO~A DISTRICT:
In the/q-rojan Woods Subdivision - Six installations listed in order of residents' priority:
,/Trojan Drive, vicinity of 21406
Cost to install streetlight' $3,565 71
Does not meet m~nimum~n for intersection
Continued Next Page
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 4
Summary of Information: (Continued)
MATOACA DISTRICT (Continued):
* Sparta Drive, vicinity of 21316
Cost to install streetlight: ~
Does not meet minimurh criterion for intersection
* Sparta Drive, vicinity of 21224
Cost to install streetlight: ~
Does not meet minimum criteria for intersection or Vehicles per Day
* Sparta Drive, vicinity of 21213
Cost to install streetlight: $3,006.23
Does not meet minimum criteria f-~"~ntersection or Vehicles per Day
* Helena Drive and Trojan Drive, southwest corner
Cost to install streetlight: _$6,259.90
Does not meet minimu~or petition
(Criterion is 75% of residents within 200 feet, actual petiton shows 63% of residents)
* Sparta Drive, vicinity of 21328
Cost to install streetlight: $6,046,43 __
Does not meet minimurn~~-n f~r intersection
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 4 of 4
Meetino Date: Mav 24. 2000 Number
Budget and Management Comments:
The balance in the Bermuda District Improvement Fund is $9,848. This
balance reflects the return of funds in the amount of $2,265 for a
previously approved item for the installation of a street light, which
will be provided at a lower cost than originally anticipated. With the
approval of these two streetlights totaling $4,973 and an additional
deferred streetlight for Southcreek Court totaling $4,336; the
available balance in the Bermuda District will be $539. Staff
anticipates the deferral of Jumping Mallard Place and Broadbill Drive
to a later date.
The balance in the Dale District Improvement F~n~P~i~31,558; the use
of this additional $53 will leave a balance
The balance in the Matoaca District Improweme~_t~, und is $53,644; uses
totaling $39,657 will leave a balance of~3,987~
Preparer: ~~'-~"~
Rebecca T. Dickson
Title: Director, Bud,qet & Management
STREETLIGHT REQUEST
Bermuda District
Request Received: May 12, 1999 Estimate Requested: May 12, 1999
Estimate Received: May 10, 2000 Days Estimate Outstanding: 364
Cost to upgrade light: $ 555.14
NAME OF REQUESTOR: Ms. Ree Hart
ADDRESS: President, Ampthill Civic Association
2708 Falling Creek Avenue
Richmond, VA 23234
REQUESTED LOCATION:
Intersection of Caldwell Avenue and Pate Avenue; upgrade existing 3300 Lumen Mercury
Vapor streetlight with a standard 8000 Lumen Sodium Vapor streetlight
POLICY CRITERIA:
Not Required, upgrade of an existing, out of date, streetlight.
Staff or Requestor Comments:
Requestor states:
"We feel that this change will help curb the juvenile activity on this corner."
STREETLIGHT REQUEST
Bermuda District
Request Received:
Estimate Received: May 1,2000
NAME OF REQUESTOR:
ADDRESS:
January 12, 2000 Estimate Requested: January 13, 2000
Days Estimate Outstanding: 109
Cost to install light: $ 4,418.25
Mr. Kenneth Coleman
620 Quarterpath Lane
Colonial Heights, VA 23834
REQUESTED LOCATION:
Green Forest Lane and Quarterpath Lane
POLICY CRITERIA:
Intersection:
Vehicles per Day:
Petition:
Qualified
Qualified
Qualified
Staff or Requestor Comments:
Requestor states: "The residents believe that these lights will provide a measure of safety for people
walking in the neighborhood in the evening and assist emergency vehicles in locating streets. This is
also a school bus stop."
Street Light Request Map
· M~6, ~000 '.
tN
OUAIL C:RO~ I t~
Street Light Legend
~ existing light
~ requested light
This map shows citizen requested
streetlight installation~ in relation
to ~zisting streetlights.
Existing streetlight information was
obtained from the Chester~dd County
Environmental Engineering Delnmmem.
~k~O
STREETLIGHT REQUEST
Matoaca District
Request Received: March 27, 2000
Estimate Received: April 28, 2000
NAME OF REQUESTOR:
ADDRESS:
Estimate Requested: March 28, 2000
Days Estimate Outstanding: 31
Cost to install light: $3,565.71
Ms. Evelyn R. Hayes
President, Trojan Woods Community Association
21329 Sparta Drive
Ettrick, VA 23803
REQUESTED LOCATION:
Trojan Drive, vicinity of 21406
POLICY CRITERIA:
Intersection:
Vehicles per Day:
Petition:
Not Qualified, location is not an intersection.
Qualified
Qualified
Staff or Requestor Comments:
Requestor states: "Our objective is to provide light at the locations requested so that the safety and
security of our residents is enhanced. Streetlights installed in the proposed locations will equally space
them one from the other thereby eliminating the dark areas and will tie in with the existing lights."
STREETLIGHT REQUEST
Matoaca District
Request Received: March 27, 2000
Estimate Received: April 28, 2000
Estimate Requested: March 28, 2000
Days Estimate Outstanding: 31
Cost to install light: $3,032.03
NAME OF REQUESTOR: Ms. Evelyn R. Hayes
ADDRESS: President, Trojan Woods Community Association
21329 Sparta Drive
Ettrick, VA 23803
REQUESTED LOCATION:
Sparta Drive, vicinity of 21316
POLICY CRITERIA:
Intersection:
Vehicles per Day:
Petition:
Not Qualified, location is not an intersection.
Qualified
Qualified
Staff or Requestor Comments:
Requestor states: "Our objective is to provide light at the locations requested so that the safety and
security of our residents is enhanced. Streetlights installed in the proposed locations will equally space
them one from the other thereby eliminating the dark areas and will tie in with the existing lights."
STREETLIGHT REQUEST
Matoaca District
Request Received: March 27, 2000 Estimate Requested: March 28, 2000
Estimate Received: April 28, 2000 Days Estimate Outstanding: 31
Cost to install light: $4,246.34
NAME OF REQUESTOR: Ms. Evelyn R. Hayes
ADDRESS: President, Trojan Woods Community Association
21329 Sparta Drive
Ettrick, VA 23803
REQUESTED LOCATION:
Sparta Drive, vicinity of 21224
POLICY CRITERIA:
Intersection:
Vehicles per Day:
Petition:
Not Qualified, location is not an intersection.
Not Qualified, less than 400 VPD
Qualified
Staff or Requestor Comments:
Requestor states: "Our objective is to provide light at the locations requested so that the safety and
security of our residents is enhanced. Streetlights installed in the proposed locations will equally space
them one from the other thereby eliminating the dark areas and will tie in with the existing lights."
02.3
STREETLIGHT REQUEST
Matoaca District
Request Received: March 27, 2000
Estimate Received: April 28, 2000
NAME OF REQUESTOR:
ADDRESS:
Estimate Requested: March 28, 2000
Days Estimate Outstanding: 31
Cost to install light: $3,006.23
Ms. Evelyn R. Hayes
President, Trojan Woods Community Association
21329 Sparta Drive
Ettrick, VA 23803
REQUESTED LOCATION:
Sparta Drive, vicinity of 21328
POLICY CRITERIA:
Intersection:
Vehicles per Day:
Petition:
Not Qualified, location is not an intersection.
Not Qualified; less than 400
Qualified
Staff or Requestor Comments:
Requestor states: "Our objective is to provide light at the locations requested so that the safety and
security of our residents is enhanced. Streetlights installed in the proposed locations will equally space
them one from the other thereby eliminating the dark areas and will tie in with the existing lights."
STREETLIGHT REQUEST
Matoaca District
Request Received: March 27, 2000
Estimate Received: April 28, 2000
Estimate Requested: March 28, 2000
Days Estimate Outstanding: 31
Cost to install light: $6,259.90
NAME OF REQUESTOR: Ms. Evelyn R. Hayes
ADDRESS: President, Trojan Woods Community Association
21329 Sparta Drive
Ettrick, VA 23803
REQUESTED LOCATION:
Helena Circle and Trojan Drive
POLICY CRITERIA:
Intersection:
Vehicles per Day:
Petition:
Qualified
Qualified
Not Qualified, Policy petition requirement is 75% of residents within 200 feet
of the location. Submiited petition showed only 63% of residents within 200
feet.
Staff or Requestor Comments:
Requestor states: "Our objective is to provide light at the locations requested so that the safety and
security of our residents is enhanced. Streetlights installed in the proposed locations will equally space
them one from the other thereby eliminating the dark areas and will tie in with the existing lights."
STREETLIGHT REQUEST
Matoaca District
Request Received: March 27, 2000 Estimate Requested: March 28, 2000
Estimate Received: April 28, 2000 Days Estimate Outstanding: 31
Cost to install light: $6,046.43
NAME OF REQUESTOR: Ms. Evelyn R. Hayes
ADDRESS: President, TroJan Woods Community Association
21329 Sparta Drive
Ettrick, VA 23803
REQUESTED LOCATION'
Sparta Drive, vicinity of 21313
POLICY CRITERIA:
Intersection:
Vehicles per Day:
Petition:
Not Qualified, location is not an intersection.
Qualified
Qualified
Staff or Requestor Comments:
Requestor states: "Our objective is to provide light at the locations requested so that the safety and
security of our residents is enhanced. Streetlights installed in the proposed locations will equally space
them one from the other thereby eliminating the dark areas and will tie in with the existing lights."
Street Light Request Map
26, 2000
~reet Light Legend
existing light
requested light
streetligkt installations in relation
to txis~g streediglus.
Exis~g streettight information was
ob~d.~o~ ~ Om~ ~
Environmental Engineering Detnmmott.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 24, p. 000
Item Number: 8. ¢. l.
Subject:
Authorize the County Administrator to Execute an Agreement with
Mansfield Oil Company to Recoup Fuel Taxes from Purchases Made for
Chesterfield County Vehicles
County Administrator's Comments'
Board Action Requested:
Authorize the County Administrator to execute an agreement with
Mansfield Oil Company that will enable Mansfield to recoup state
and federal fuel taxes from purchases made for Chesterfield County
Vehicles.
Summary of Information:
Chesterfield County awarded Mansfield Oil Company the county
contract for commercial retail vehicle fuel purchases. Mansfield
has a cooperative agreement with more than 88 commercial gas
stations in Chesterfield. County vehicles can purchase fuel at
these locations using a VISA Fleet fuel card. The monthly purchase
receipts are sent to Mansfield Oil where it deducts state and
federal taxes. The county is then billed only for the wholesale
cost of the fuel plus its markup.
To recover the state and federal taxes on the fuel, the County
must authorize Mansfield Oil Company to apply for the refund from
the Department of Motor Vehicles. The county attorney's staff has
reviewed and concurred with the attached agreement, which is
identical to the agreement that was approved and executed in 1999.
This procedure will eliminate a burdensome administrative and
account'ng task for the county.
Preparer: ..... ~
~rancis M~-~Piiaro Tit,e: Director of General Services
0505:43832.2
Attachments:
Yes ~-~ No
#
AGREEMENT
THE COUNTY OF CHESTERFIELD, VIRGINIA ("Taxpayer"), whose address is
and whose employer identification
number is hereby authorizes MANSFIELD OIL COMPANY
("Representative"), a corporation, and whose address is
, to file before the Virginia Department of Motor
Vehicles refund claims for motor fuel taxes for the year 2000.
The Representative is authorized to receive, endorse and cash refund checks made payable
to the Taxpayer. In addition, the Taxpayer hereby authorizes the Virginia Department of Motor
Vehicles to credit amounts that would otherwise be refunded to the Taxpayer against the
Representative's liability for motor fuel taxes.
COUNTY OF CHESTERFIELD, VIRGINIA
By:
Title:
Dated:
0505:43832.2
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of I
Meetin, Date:
2000
Item Number: 8. c. 2. a.
Subject:
Recognition of Firefighter Keith W. Gwaltney Upon His Retirement After 22
Years of Dedicated Service to Chesterfield County
County_ Administrator's Comments;
County Administrator:
Board Action Requested:
Adoption of attached resolution.
Summary of Information,:
Preparer: /~~,~ ~%.4,' ~'
Attachments:
Yes
r--~ No
;~' O;JO
RECOGNIZING KEITH W. GWALTNEY UPON HIS RETIREMENT
WHEREAS, Firefighter Keith W. Gwaltney retired from the Fire
Department, Chesterfield County, on March 1, 2000; and
WHEREAS, Firefighter Gwaltney attended Recruit School #9 in 1979 and
has faithfully served the County for nearly twenty-two years as a
Firefighter at the Chester, Ettrick, Wagstaff, Clover Hill, Buford Road,
Bon Air, Manchester and Swift Creek Fire Departments; and
WHEREAS, Firefighter Gwaltney was involved in the successful rescue
of a woman from a house fire in 1980 while stationed at the Chester Fire
Department; and
WHEREAS, Firefighter Gwaltney was recognized for his skills and
certification as an Air Hask repair technician, which resulted in the
repair and maintenance of the Fire Department's breathing apparatus in
order to ensure the safety of his fellow firefighters; and
WHEREAS, Firefighter Gwaltney was recognized as a multi-talented
firefighter with proficiency skills on both the engine and truck
companies, having attained the master driver certification.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of
Supervisors recognizes the contributions of Firefighter Keith W.
Gwaltney, expresses the appreciation of all residents for his service to
the County, and extends their appreciation for his dedicated service and
their congratulations upon his retirement.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 1
Meetin~l Date: Ma~/24, 2000
Sub_iect:
Resolution Recognizing Byron Douglas Thweatt
County Administrator's Comments:
Item Number:
8.C.2.b.
County Administrator:
Board Action Requested:
Adoption of attached Resolution
Summary of Information:
Ms. Humphrey requested that the attached Resolution be adopted.
This resolution is in recognition of Byron Douglas Thweatt's outstanding
scholastic achievements and for his athletic accomplishments bringing honor
and distinction to Chesterfield County.
~ald J. Kappel
Director, Public Affairs
Attachments:
Yes [---] No
RECOGNIZING MR. BYRON DOUGLAS THWEATT FOR ACADEMIC
AND ATHLETIC ACCOMPLISHMENTS
WHEREAS, Mr. Byron Douglas Thweatt was born in Petersburg, Virginia
on March 24, 1978; and
WHEREAS, Mr. Thweatt later attended schools, including Matoaca High
School, in Chesterfield County; and
WHEREAS, at Matoaca High School Mr. Thweatt participated in
football, track, basketball, the concert band, the Fellowship of
Christian Athletes, and other organizations; and
WHEREAS, Mr. Thweatt contributed to his community by serving as an
umpire for Little League games and a referee for Junior Varsity football
games; and
WHEREAS, Mr. Thweatt will graduate from the University of Virginia,
where he has earned numerous accolades for his performance as a
linebacker, on May 21, 2000, with a baccalaureate in History and then
pursue his master's degree from that university beginning next fall; and
WHEREAS, Mr. Thweatt has brought honor
Chesterfield County in all these endeavors.
and distinction to
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of
Supervisors recognizes the citizenship, athletic ability and outstanding
work ethic of Mr. Byron Douglas Thweatt, congratulates him on his
accomplishments, and wishes him continued success.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 1
Meetin~l Date: Ma~/24, 2000
Item Number: $. ¢. 2.c.
Subject:
Resolution Recognizing Support for "Richmond Region Reads...
Campaign"
County Administrator's Comments:
the 3R
County Administrator:
Board Action Requested:
Adoption of attached Resolution
Summary of Information:
Mr. Warren requested that the attached Resolution be adopted.
This resolution is in recognition of the goals and accomplishments of
"Richmond Region Reads . .. The 3R Campaign," to ensure all children in the
region will read at grade level by 3rd grade by the year 2010.
Donald J. Kabel X /"~ (
Attachments:
Yes [---] No
O34
SUPPORTING "RICHMOND REGION READS...THE 3R CAMPAIGN"
WHEREAS, reading is the cornerstone of educational success; and
WHEREAS, educational success is the cornerstone of a productive
community; and
WHEREAS, all children must read at grade level by 3rd grade to
succeed; and
WHEREAS, there are still children in the Greater Richmond
Metropolitan Area who are reading below grade level in 3rd grade; and
WHEREAS, families, businesses, schools, local governments,
libraries, child care providers, faith communities and cultural and
recreational programs can all help in the effort to help children learn
to read; and
WHEREAS, the 3R Campaign depends upon all of these resources; and
WHEREAS, Youth Matters, an initiative of the Greater Richmond
Chamber of Commerce, is the mobilizing force behind this campaign, with
support of the business community and the community-at-large.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of
Supervisors supports "Richmond Region Reads...The 3R Campaign," and
pledges to actively participate in the campaign, endeavoring to ensure
that all children in the region will read at grade level by 3rd grade by
2010.
085
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 24, 2000
Item Number: 8.¢.2.d.
Subject:
Resolution Recognizing Mr. Bill Helfer for His Service on the
Disability Services Board
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of attached resolution
Summary of Information'
Mr. Art Warren requested that
to Chesterfield County.
the Board recognize Mr. Helfer for his
service
Prepare .~~ ~
Jane E. Himmelman
Title: Interagency Services Administrator
Attachments:
Yes
-~No
RECOGNIZING MR. BILL HELFER FOR HIS SERVICE
ON THE DISABILITY SERVICES BOARD
WHEREAS, the Chesterfield County Disability Services Board was
formed as a result of the Disability Services Act of 1992; and
WHEREAS, Mr. Bill Helfer served on the Disability Services Board
from January 1, 1998 until May 1, 2000; and
WHEREAS, Mr. Heifer served as Chairman of the Americans with
Disabilities Act committee; and
WHEREAS, as an employee of the Department of Rehabilitative
Services, Mr. Helfer lent his expertise to improve the quality of life
and work for those with disabilities.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of
Supervisors recognizes Mr. Bill Helfer for his contributions to the
Disability Services Board and expresses appreciation for his service to
all citizens with physical and sensory disabilities.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 24, 2000
Item Number: 8.C.2.e.
Subject:
Resolution Recognizing the Efforts and Achievements of the 2000 State
Champion Monacan High School Forensics Team
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of attached Resolution
Summary of Information:
Mr. Warren requested that the attached Resolution be adopted.
The resolution recognizes the 1999-2000 Monacan High School Forensics Team
for their outstanding efforts and achievements this year.
Preparer: ....................... ~-.,.,, :oc.- __
Lisa H. Elko
Attachments:
Ycs
Title:
Clerk to the Board
RECOGNIZING THE EFFORTS AND ACHIEVEMENTS OF THE
2000 STATE CHAMPION MONACAN HIGH SCHOOL FORENSICS TEAM
WHEREAS, the Honacan High School Forensics Team consists of forty
hard working students; and
WHEREAS, these students have worked to achieve the highest levels of
excellence within the Virginia High School League; and
WHEREAS, the Monacan Forensics Team received the distinct honor of
having the Dominion District Public Speaker of the Year, David Pritchett;
the Dominion District Interpreter of the Year, Galen Parker; and the
Dominion District Coach of the Year, Cindy Bomboske; and
WHEREAS, through its combined efforts as a team, Monacan High School
captured the Dominion District Championship, the Central Region
Championship and the State Championship; and
WHEREAS, in the State Championship, Monacan defeated the State
runner-up school, James Madison High School, by nine points; and
WHEREAS, among these championships, Monacan had three students win
individual state championships; three students achieve runner-up
positions; and four students place in the top six in the State.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of
Supervisors publicly recognizes the 1999-2000 Monacan High School
Forensics Team, commends them for their outstanding efforts and
achievements this year, and wishes them future success.
AND, BE IT FURTHER RESOLVED, that the Chesterfield County Board of
Supervisors publicly recognizes Coach Cindy Bomboske for her unsurpassed
leadership, congratulates her on her accomplishments and wishes her
continued success.
039
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of I
Meeting Date:
May 24, 2000
Item Number:
8.C.2.f.
Subject:
Resolution Recognizing Dr. Alberta Wantling on Her 100~' Birthday
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the attached resolution
Summary of Information:
Mr. Warren requested that the attached resolution be adopted in recognition
of Dr. Alberta Wantling's 100th birthday.
Preparer: (:7.~~/~,_.
Lisa Elko
Title:
Clerk to the Board
Attachments:
Ycs
RECOGNIZING DR. ALBERTA WANTLING ON HER 100TH BIRTHDAY
WHEREAS, Dr. Alberta Wantling was born in Loudon County, Tennessee
on May 25, 1900, and accordingly will mark her centennial on May 25,
2000; and
WHEREAS, Dr. Wantling earned a Bachelors degree in 1923 from the
University of Tennessee; and
WHEREAS, Dr. Wantling returned to school many years later, earning
a Masters Degree in Education at the University of Tennessee in 1948 and
a Ph.D. in Education at Ohio State in 1950; and
WHEREAS, Dr. Wantling married Mr. Dale Wantling on December 25, 1968
and was married for 15 years before his passing; and
WHEREAS, Dr. Wantling moved to Chesterfield County in 1978; and
WHEREAS, Dr. Wantling is a member of Providence United Methodist
Church where she served as chairman of the Music Committee in 1992; and
WHEREAS, Dr. Wantling was responsible for creating the New Organ
Study Committee, whose findings were presented and accepted by the
Administrative Board in 1993; and
WHEREAS, Dr. Wantling was a member of the Van Aken Circle, and was
the first recipient of the Young at Heart Award presented by the youth to
a member of the congregation who demonstrated outstanding support for the
youth and their programs; and
WHEREAS, Dr. Wantling, in her nineties, served as librarian at
Beaufont Towers.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of
Supervisors recognizes the significant contributions of Dr. Alberta
Wantling, wishes her a happy 100th birthday, and is proud to have her as
a resident of Chesterfield County.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page i of 2
Meeting Date: May 24, 2000
Item Number: 8.C.2.g.
Subject:
Approval of Resolution Requesting Land and Water Conservation Funds for a
Grant for Dutch Gap Conservation Area from the Virginia Department of
Conservation and Recreation
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board of Supervisors is requested to approve the attached resolution
requesting grant funding of $30,000 for a water access project at the Dutch
Gap Conservation Area.
Summary of Information:
The need for water access at the Dutch Gap Conservation Area has been
identified in the Richmond Planning District by the 1996 Virginia Outdoors
Plan. Because the surrounding area is primarily urban, the Richmond
Regional Planning District has identified a growing need for more
recreational opportunities. Grant funds from the Department of
Conservation and Recreation are required for the purchase and installation
of five floating docks and other related improvements. The five docks,
pathways, and instructional signage will be strategically placed in areas
that are more accessible to the James River.
Preparer: itle:
Michael S. Golden
Director, Parks and Recreation
Attachments:
Yes
--~No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date:
Mav 24. 2000 Number
Bud.qet and Mana.qement Comments:
The Board is being asked to approve a resolution requesting state grant
funds for the Dutch Gap Conservation Area. Funding for the local match
portion of this grant ($25,000 plus $5,000 in-kind services) will need
to be identified upon award notification in the Fall; a combination of
currently available funds and cash proffers will likely be needed.
Preparer: ~,~~'-~,' ~-~ Title: Director, BudRet&Manaqement
R~becca T. Dicks~n
WHEREAS, the Department of Conservation & Recreation (DCR),
provides funds to assist political subdivisions ef the Commonwealth
ef Virginia in acquiring and developing open space and park lands;
and
WHEREAS, there is a need within the County ef Chesterfield te
expand recreational opportunities at the Dutch Gap Conservation
Area; and
WHEREAS, this area's recreational opportunities are deemed
high in demand by the County ef Chesterfield and shall be referred
te as the Floating Decks Project at the Dutch Gap Conservation
Area; and
WHEREAS, in order to attain funding assistance from DCR, it is
necessary that the County of Chesterfield guarantee a proportionate
share ef the cost thereof; and
WHEREAS, the proportionate project share of $25,000, plus
$5,000 of in kind services, is funded by the County of
Chesterfield.
NOW, THEREFORE BE IT RESOLVED, by the Chesterfield County
Board ef Supervisors that the County Administrator is hereby
authorized te provide such information er materials as may be
necessary te the appropriate state agency and to enter into such
agreements as may be necessary te permit the formulation, approval
and funding of the Floating Decks Project at the Dutch Gap
Conservation Area.
AND, BE IT FURTHER RESOLVED, the County ef Chesterfield gives
its assurance that the funds needed as the proportionate share of
the cost ef the approved program will be provided, up te $25,000
plus $5,000 of in kind services, and that the General Previsions of
the Land and Water Conservation Fund Act and the Virginia Outdoors
Fund Fiscal Procedures will be complied with in the administration
ef this project.
AND, BE IT FURTHER RESOLVED, that the County of Chesterfield
will operate and maintain the public recreation facility in good
condition in perpetuity and will provide permanent project
acknowledgments of the Participating Funding Agencies.
AND, BE IT FURTHER RESOLVED, that the County ef Chesterfield
gives its assurance that all ether applicable federal and state
regulations governing such expenditure of funds will be complied
with in the administration and operation of this project.
AND, BE IT FURTHER RESOLVED, that DCR is respectfully
requested to assist in the prompt approval and funding of the
Floating Docks Project at the Dutch Gap Conservation Area in order
to enhance the standard of recreational enjoyment for all our
citizenry.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin~ Date: May 24, 2000 Item Number: s.c. 3.
Su~ect: Request for Permit to Stage Fireworks Display at 70 Bellona
Arsenal, Midlothian, Virginia on July 4, 2000
County Administrator's Comments:
County Administrator: ~'~'
Board Action Requested:
Request for Permit to Stage Fireworks Display at 70 Bellona Arsenal,
Midlothian, Virginia on July 4, 2000.
Summary of Information:
George Hoover has requested permission from the Board of Supervisors to stage
a fireworks display at 70 Bellona Road, Midlothian, Virginia 23113, on July
4, 2000, with rain dates of July 5, 2000 and July 6, 2000. George Hoover has
significant pyrotechnical experience and will personally discharge the
fireworks display. Mr. Hoover has assisted in the staging of similar
displays on the same property each year for twelve years, except 1993 and
1999, without incident. Mr. Hoover has obtained a liability insurance policy
naming the County of Chesterfield as a co-insured party in the amount of
$1,000,000. Lt. James R. Picardat of the Fire Prevention Bureau reviewed
this fireworks request and indicated that it meets the criteria under the
Fire Prevention Code.
Preparer:
Steven L. Micas
Attachments:
~_~. (_._.~Title: County Attorney
1222:49072. ]
Yes [----] No
BOARD OF SUPERVISORS
HARRY G. DANIEL, CHAIRMAN
DALE DISTRICT
ARTHUR S. WARREN, VICE CHAIRMAN
CLOVER HILL DISTRICT
J. L. McHALE, III
BERMUDA DISTRICT
RENNY B. HUMPHREY
MATOACA DISTRICT
EDWARD B. BARBER
MIDLOTHIAN DISTRICT
CHESTERFIELD COUN
P.O. Box 40
CHESTERFIELD, VIRGINIA 23 ~83~0:
Fire Prevention Burea~ (804) 748-1426
Apgl.a. cata. on for ~iraworks
(~r[n[ or ~7pe Ill InforaKg~on)
LANE B. RAMSEY
COUNTY ADMINISTRATOR
Date of Application:
Event Name: July 4th Celebration
Date: 7-4-2000
Time of Fireworks: 9:15 P.M.
Rain Date: 7/5. 7/6/2000
Event Location: 70 Bellona Arsenal, Midlothian, VA 23113
Shooting site/Display area:
Riverfront
(include map)
Sponsoring Organization: Owner
Person In Charge of Event:
Mailing Address:
City: Richmond
Work Phone: 794-3733
George Hoover
10700 Trade Road
State: VA
Home Phone:
Zip: 23636-3000
320-4447
Person Coordinating Fireworks:
(for the sponsor)
Mailing Address:
City: Richmond
Work Phone: 794-3773
George F. Hoover
10700 Trade Road
State: VA
Home Phone:
Zip: 23636-3000
320-4447
Company Responsible for Shooting: George F. Hoover
Mailing Address: 10700 Trade Road
City: Richmond State: VA
Work Phone: 794-3773
Shooters Name:
Zip: 23636-3000
After Hours: 320-4447
George Hoover, Torry Hoover
Providing a FIRST CHOICE community through excellence in public service.
Note:
1. Attach a list of fireworks to be used in the display.
2. Attach a copy of the certificate of insurance.
3. Include a site drawing noting discharge site, spectator
viewing area, parking, and any nearby structures.
4. Should you have any questions, call the Fire Prevention
Bureau at 748-1426.
5. Return application to:
Chesterfield Fire Prevention
P. O. Box 40
Chesterfield, VA 23832
Date:~ ~41 ~ Applicant's Signature:~
Print Name: ~6~ F, ~#~ZT~.
(office use only)
Remarks:
Site suitable for display pending County Attorney and
Board of Supervisors approval.
Site unsuitable.
Event Representative: Date-
This certifies that
CERTIFICATE OF INSURANCE
STATE FARM, .£ AND CASUALTY COMPANY, Bloomington, Illinois
STATE FARM GENERAL INSURANCE COMPANY, Bloomington, Illinois
STATE FARM FIRE AND CASUALTY COMPANY, Scarborough, Ontario
STATE FARM FLORIDA INSURANCE COMPANY, Winter Haven, Florida
STATE FARM LLOYDS, Dallas, Texas
CI/3146/F212
insures the following policyholder for the coverages indicated below:
HOOVER, TORR~CE D & JILL R
Name of policyholder
Addmss of policyholder 10700 TRADE RD
RICHMOND VA 23236-3039
kocation of operations 70 BELLONA ARSENAL MIDLOTHIAN VA 23113
Description of operations FIREWORKS DISPLAY
]'he policies listed below have been issued to the policyholder for the po cy periods shown. The insurance described in these policies is
subiect to all the terms, exclusions, and conditions of those policies. ]'he limits of liability shown may have been reduced by any paid claims.
I I POLICY PERIOD LIMITS OF LIABILITY
POLICY NUMBER TYPE OF INSURANCE Effective Date I Expiration Date (at beginning of policy period)
~ Comprehensive I
............. I Business Liability I I BODILY INJURYAND
This insurance incl~d-e-sl.- [--~-' ~'JJu-c~; -- ~%~p~;t;a'~l~r~t]Jr~' ...................... PROPERTY DAMAGE
46-CM-0244-7
POLICY NUMBER
46-CD-7570-6
[--] Contractual Liability
Underground Hazard Coverage
Personal Injury
Advertising Injury
[] Explosion Hazard Coverage
[] Collapse Hazard Coverage
General Aggregate Limit applies to each project
EXCESS LIABILITY
[ U
mbrella
Other
Workers' Compensation
and Employers Liability
TYPE OFINSURANCE
HOMEOWNERS
POLICY PERIOD
Effective Date
OCT 8, 1999
IExpirationDate
I OCT 8, 2000
I
POLICY PERIOD
Effective Date I Expiration Date
Each Occurrence $
General Aggregate $
Products - Completed $
Operations Aggregate
BODILY INJURY AND PROPERTY DAMAGE
(Combined Single Limit)
Each Occurrence $ 1, 000,000
Aggregate $
POLICY
I
DEC 22,1999 'DEC 22,2000
Part 1 STATUTORY
Part 2 BODILY INJURY
Each Accident $
Disease Each Employee $
Disease - Policy Limit $
LIMITS OF LIABILITY
(at beginning of policy period)
$100,000
~;1.000/MED PAY
THE CERTIFICATE OF INSURANCE IS NOT A CONTRACT OF INSURANCE AND NEITHER AFFIRMATIVELY NOR NEGATIVELY
AMENDS, EXTENDS OR ALTERS THE COVERAGE APPROVED BY ANY POLICY DESCRIBED HEREIN.
NameandAddressofCe~ificateHolder
COUNTY OF CHESTERFIELD
CHESTERFIELD COUNTY ATTORNEY
PO BOX 40
CHESTERFIELD VA 23832
558-994 a.3 Rev. 04-1999 Printed in U.S.A.
If any of the described policies are canceled before
its expiration date, State Farm will try to mail a written
notice to the certificate holder 3 0 days before
cancellation. If however, we fail to mail such notice, no
obligation or liability will be imposed on State Farm or
its ~gents e~ representatives.
81¢nature ofAuth,l~i)[ed R~.l~resentative i 1
Title k,J -- ~' Date
Agent's Code Stamp
R DICKERSON 3146
RICHMOND F212
AFO Code {) 4" 3
FIREWORKS FOR JULY 4~ 2000 - HOOVER SHOW
200 2 ½"
200 3"
100 4"
50 5"
50 6"
Class B Mortar Shells
8 - 200 Shot 1" cakes
20 Ground Fountains
20 Roman Candles
Superstring 2" Firecracker Display
200 Shot 2 ½" Finale
')44
, /
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 3
Meetin~ Date: Ma~/24, 2000
Item Number:
8 .C.4.
Subject:
Change Orders to the Construction Contract with Kenbridge Construction
Company, for the Juvenile and Domestic Relations Courts Project,
Totaling $ 59,130
County Administrator's Comments:
County Administrator:
Board Action Requested:
Authorize the County Administrator to execute Change Orders to the
construction contract with Kenbridge Construction Company, for the Juvenile
& Domestic Relations Courts project, totaling $59,130. ($16,752 is for
additional work required by underground utilities conflicts, $19,096 for
additional work required due to an upgrade of the building security system
and $23,282 for revisions and additions to the courtroom acoustical wall
panels).
Preparer: - ~ ~
~rancis M. ~aro
Title, Director of General Services
Attachments:
~-] Yes
No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 3
Meetin~l Date: Ma~, 24, 2000
Item Number:
Summary of Information:
When the Juvenile & Domestic Relations Courts project was designed and
bid, existing underground utilities could not be accurately located as to
alignment and depth. The extra care required of the contractor in working
new underground utility lines around those that existed on the site
reduced his productivity, increasing his cost to perform the work. The
request for $16,752 is for this additional work.
After award of the contract for construction, the supplier of the key
reader access control system informed the County that the specified
manufacturer, Medeco, was phasing out the specified product line and would
no longer service it beyond approximately three years. In order to ensure
the long term viability of this critical system, it is necessary to use an
alternative product line. While the system manufacturer will provide the
alternative system at no additional cost to the County, that system
requires changes to the wiring and security control system which are
additional costs to the contractor. The request for $19,096 is for this
work.
The original design of the courtrooms calls for full height acoustical
wall panels from the height of the chair rail to the ceiling line. During
the initial phase of the interior design effort the judges requested a
revision to the acoustical wall panel layout that subdivides this height
into two panels. Although the area of coverage has not increased, the
number of panels doubles with this change. This cost is primarily for the
labor to manufacture and install the increased number of panels.
04?
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 3
Meetino Date: March 24. 2000 Number
Budclet and Mana.qement Comments:
This item requests Board approval to authorize the County Administrator
to execute two change orders totaling $59,130 to the construction
contract with Kenbridge Construction Company. The first change order
totaling $35,848 provides additional work required by underground
utilities conflicts and the second change order totaling $23,282
provides for revisions and additions to the courtroom acoustical wall
panels. Funding is available in the contingency balance to provide
funds for these two change orders. The contingency balance after these
change orders will be $165,047.
Preparer: ~.~~,/-~, c ~
Rebecca T. Dickson
Title: Director, Budget & Management
Meeting Date:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
May 24, 2000 Item Number:
Page 1 of 7
8.C.5.
Subject:
Set a Public Hearing Date ~or June 28, 2000 to Revise FY00
School Operating Fund Appropriations
County Administrator's Comments:
CountyAdministrator:
BoardAcfionRequested:The School Board requests the Board of Supervisors
to hold a public hearing on June 28, 2000, to increase estimated
revenues in the School Operating Fund by $1,615,003 and increase
appropriations in Administration/Attendance & Health by $110,000,
Pupil Transportation by $300,000, and Operations & Maintenance by
$1,205,003 as noted in the attached resolution.
Summary of Information:
On October 26, 1999, the first quarter budget review was presented to
the School Board reflecting a net projected year-end balance of $1.0
million. The revised projected year-end balance as of March 31, 2000
is approximately $3.6 million, more than adequate to meet the FY2001
budget requirement of a fund balance of $3,151,500. There are several
expenditure adjustments to be made in various appropriation categories
for this fiscal year. There is also a need to request the Board of
Supervisors to reserve approximately $1,324,479 at June 30, 2000, to
cover expenditures that will cross the fiscal year. The Federal Food
Service Fund and the School Non-Federal Food Service Fund have
potential revenue shortfalls due to the reduced student days in
FY2000; however, these anticipated losses will be more than offset by
expenditure reductions.
Preparer:
Wil±i, tm-U. ~osnlr,~. or.
Attachments:
Yes [---] No
Title:
Superintendent
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 7
Meeting Date;May 24, 2000
Item Number:
Summary of Information (cont.)'
The analysis of the FY2000 year-end position is divided into three
areas: 1) revenue changes occurring since the first quarter review;
and, 2) expenditure changes occurring since the first quarter review,
some requiring appropriation changes, and 3) funding to be reserved
for use in FY2001.
School O~erating Fund Revenue Chan~.eS
Local Revenue $ 660,700
Local revenues such as building rent, tuition, printing charges,
reimbursements, insurance recoveries, miscellaneous revenue, and the
sale of surplus equipment were higher than anticipated. Also
included here is the accrued interest of $104,302 received on the GO
bonds sold in February.
Warehouse and Postal Fund Sales 308,368
Prior to this fiscal year, the Warehouse and Postal functions of the
School Board were in two separate Internal Service funds. During
the FY2000 budget process, these two funds were eliminated and these
functions became a part of the school operating fund. Because final
closing entries for June 30, 1999 were not completed until recently,
the impact to the School Operating Fund was unknown until now.
Revenue of $308,368 must be included for FY2000.
State Sales Tax 1,400,900
The original FY2000 State Sales tax estimate for CCPS was
$31,709,600; however, during the General Assembly session, State
Sales tax estimates were updated and the revised amount for CCPS is
$33,110,500. This amount is based on an increased statewide sales
tax amount as well as on Chesterfield's updated school age
population and will be used to calculate state basic aid as shown
below.
State Basic Aid (832,600)
The revised State Sales tax amount of $33,110,500 as approved by
the General Assembly must be used to calculate State basic aid,
thereby reducing this calculation by $832,600.
CHESTERFIELD COUNTY
BOARD Of SUPERVISORS
AGENDA
Page 3 of 7
Meeting Date: ~=,,
Item Number;
Summary of Information (cont.):
State SOQ Revenue 166,135
The average daily membership (ADM) at March 31 was 50,846 or 137
higher than projected at the first quarter review. This ADM figure
results in increased State SOQ funding.
State - Other Revenue (113,000)
Categorical funding for vocational education, adult education
funding, foster care, and remedial su/nmer school has been adjusted
according to actual receipts in FY2000.
Federal Aid 24,500
Increased federal funding for JROTC and Adult Education has been
received.
Total Revenue Increase
$1,615.003
School ODeratlng Fund Expenditures
Administration/Attendance & Health 110,000
Due to the increase in benefits consultant costs associated
primarily with the TSA audit, $63,000 needs to be added to
Compensation and Benefits. In addition, the fund balance account
will be increased by $47,000.
PuDil TransDortation 300,000
Because fuel prices have increased significantly, County central
garage charges may need to reflect these price increases before
year-end. Consequently, funds will be transferred to the Pupil
Transportation fund balance account in anticipation of this need.
Operations & Maintenance 1,205,003
Transfer to the Warehouse fund of $160,534 is necessary in order to
complete the closing entries for the internal service funds at June
30, 1999. Revenues have fallen short of projections for FY1999 by
the indicated amount. Additional adjustments must be made for the
cost of the Warehouse & Postal inventory transferred to School
.g Fund ($222,773).
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 6. of 7
Meeting Date:~_~ ~a ?,fifth
Item Number;
Summary of Information (cont.):
Due to the extremely cold weather, utility costs and overtime needs
were higher than anticipated. In addition, fuel prices have
increased significantly and County central garage billings may need
to reflect these price increases before year-end. Because the
effect of these factors is unknown at this time, funding will be
placed in the Operations and Maintenance Fund Balance account in
anticipation of need.
Total Expenditure Increase
$1,615.003
The revenue and expenditure changes indicated above result in an
appropriation increase of $1,615,003 requiring a public hearing.
Appropriation increases include Administration/Attendance & Health
($110,000), Pupil Transportation ($300,000), and Operations &
Maintenance ($1,205,003).
Reserve Fundin~
Each year, the School Board requests that a portion of current year
funds be reserved for re-appropriation in the following year for
specific purposes. For year-end FY2000, the funding recommended to be
reserved is described below by specific item. The amount for each
item is an estimate as of April 18, 2000 and is subject to change.
1) Accrued interest from the February 2000 bond sale $104,302
When the bond sale took place in February, accrued interest
proceeds of $104,302 for the new bonds were included. As per the
bond sale agreement, the accrued interest must be used to offset
the first debt interest payment to be made in FY2001.
2) Richmond Governor's School Debt Service
200,000
CHESTERFIELD COUNTY
BOARD Of SUPERVISORS
AGENDA
Page 5of 7
Meetin Date'
Item Number;
Summary of Information (cont.):
3) Transfer to Grants 402,334
The school operating fund supports various grants such as State
Technology and Jobs for Virginia Graduates and these funds must be
transferred to the School Grants Fund. Some of these funds will
not be spent by June 30, 2000; therefore, there is a need to
reserve these funds for use in FY2001.
4) State SOL staff development initiative 466,500
To ensure that all teachers are trained in the core content areas
as required by the Standards of Learning, the state funded a staff
development initiative at a cost for Chesterfield in this second
year of $761,824. Because the state requires that any unexpended
funds be carried over to the next year, the remaining $466,500 must
be reserved.
5) Wellness 58,828
We receive rebates from our healthcare providers on an annual
basis, which have been and will be used to provide free health
services, such as osteoporosis screenings and flu shots, to our
employees covered by our healthcare plans. CCPS will not be billed
for these services until after July 1.
6) Benefits Consulting Services 50,800
This amount represents the remaining balance to be funded for
consultant expenses.
7) Miscellaneous 41,715
This amount includes dual enrollment classes in conjunction with
JTCC ($9,715), adult education GED software ($8,000), alternative
education ($9,000), diploma costs for summer school ($3,000), and
insurance recoveries that have not been finalized at this time
($12,000).
Total Reserve Requested $1.324.47~
CHESTERFIELD COUNTY
BOARD Of SUPERVISORS
AGENDA
Page 6 of 7
~ay 24, 2000
Summary of Information (cont.)-
The most current estimate for year-end balance is approximately
$500,000, excluding the amounts to be reserved, and the $3.2 million
balance to be carried forward as a requirement of the FY2001 budget.
In addition to the formal recommendations made below, the
Superintendent recommends that the School Board, in the first quarter
of FY2001, plan to request the Board of Supervisors to re-appropriate
any unused General Fund Transfer for nOn-recurring expenditures as
deemed necessary.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 7 of 7
Meetino Date: Mav 24. 2000 Number
Budget and Management Comments:
This item summarizes the FY2000 Fourth Quarter Review for the School
Operating Funds as approved by the School Board on April 25, 2000.
The School's Operating budget was adopted at $318.4 million. Since the
FY2000 budget was adopted, there have been numerous changes in revenues
and expenditures. These changes are detailed on the attachment.
The adopted budget projected an ADM (Average Daily Membership) of
50,788 students. The actual March 31 ADM was 50,846 or 137 higher than
projected in the first quarter review. While this ADM change results
in increased State SOQ funding of $166,135, State basic aid dropped
$832,600 due to an increase in State Sales Tax allocations. During the
General Assembly session, State Sales Tax estimates were updated
resulting in an increase of $1,400,900. Numerous expenditure increases
(as outlined in the attached) require an additional appropriation.
The appropriation changes requested will increase revenues in the
school fund in the amount of $1,615,003, and also increase expenditures
in Administration/ Attendance & Health by $110,000, Pupil
Transportation by $300,000, and Operations & Maintenance by $1,205,003.
The increase in the State Sales Tax transfer to Schools (which is
recorded in the General Fund) will also result in an increase in State
Sales Tax revenue in the general fund and an increase in the transfer
to Schools in the amount of $1,400,900.
State code mandates that these requested appropriation changes be
advertised for a public hearing. The School Board has requested
scheduling a public hearing for June 28, 2000.
Preparer:
Rebecca T. Dickson
Title: Director, Budget & Management
Attachment
Memo #47
April 25, 2000
VIRGINIA: At a regular meeting of the
Chesterfield County School Board held
Tuesday evening, April 25, 2000, at
seven-thirty o'clock in the Public
Meeting Room of the Chesterfield
County Courthouse Complex
PRESENT: Dianne E. Pettitt, Chairman
Marshall W. Trammell, Jr., Vice-Chairman
Elizabeth B. Davis
Lloyd A. Lenhart
James R. Schroeder, DDS
RESOLUTION
WHEREAS, the ending balance for FY2000 is currently projected at $3.652 million, and $3.152
million is a requirement for the FY2001 budget; and, WHEREAS, the School Board plans to
request re-appropriation of any remaining FY2000 unused general fund transfer in the first quarter
of FY2001; and, WHEREAS, there is a need to reserve approximately $1,324,479 in the School
Operating Fund at June 30, 2000; and, WHEREAS, additional revenues of $1,615,003 have been
identified as part of this year-end review (increased local revenue of $969,068, increased Federal
revenue of $24,500, decreased State revenue of $779,465, and increased State Sales tax of
$1,400,900 as determined by the 2000 session of the General Assembly); and, WHEREAS, there
is a need to appropriate the increased revenues by increasing the Administration/Attendance &
Health appropriation by $110,000, by increasing the Pupil Transportation appropriation category
by $300,000, and increasing the Operations & Maintenance appropriation by $1,205,003; NOW,
THEREFORE, BE IT RESOLVED, that on motion of Mr. Trammell seconded by Mrs. Davis,
the School Board hereby requests the Board of Supervisors to advertise and hold a public hearing
to appropriate additional funding of $1,615,003 and to reserve approximately $1,324,479 of funds
in the School Operating Fund for items contained in the School Board's year-end quarterly review,
adjusted according to need based on final June 30, 2000 documentation.
Patricia W. Bartlam Clerk
William C. Bo~sher, Jr., Sup ntendent
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: May 24, ~.000
Item Number:8. C. 6.
Subject:
Appropriation of Funds for Construction of Route 360
Eastbound Lanes at Commonwealth Centre Parkway
County Administrator's Comments:
County Administrator:
Board Action Requested' The Board is requested to appropriate an
additional $300,000 from developer contributions for the construction of
additional eastbound lanes on Route 360 at Commonwealth Centre Parkway.
Summary ofinformation: The Board previously appropriated $250,000 in
developer contributions for the construction of additional eastbound lanes
on Route 360 at Commonwealth Centre Parkway. The developer of Commonwealth
Centre gave the County an additional $300,000 for the construction of the
lanes. Staff is currently proceeding with the design of the lanes. The
lanes are scheduled to be constructed next summer. The Board should
appropriate the additional developer contribution so that the project can
continue to move forward.
Recommendation: Staff recommends the Board appropriate $300,000 in
developer contributions for the construction of additional eastbound lanes
on Route 360 at Commonwealth Centre Parkway.
District: Matoaca
Preparer:
Attachments:
R.J. McCracken
Agen452
Yes
Title: Director of Transportation
No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meetino Date: Mav 24. 2000 Number
Budget and Management Comments'
This request is for an additional appropriation of $300,000 in
developer contributions for the construction of additional eastbound
lanes on Route 360 at Commonwealth Centre Parkway.
Rebecca T. Dickson
Title: Director, Budget & Mana,qement
360 EAST BOUND LANES
360EBCC25.APR
11/24/99
ROUTE 360 LANES
N
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: May 24, 2000
Item Number: 8.c.6.b.
Subject: Appropriation of Funds for Utility Capital Projects
County Administrator's Comments:
County Administrator: ~
Board Action Requested:
Appropriate net~ increase
Capital projects.
in FY'2000 Budget of $491,948.84 to Utility
Summary of Information:
The Falling Creek WWTP Upgrade project has been completed and needs to
be closed in the accounting records. An additional $838,781.66 in Developer
Contributions was received and needs to be appropriated in order to
complete this closing process.
In addition, the following projects need to be eliminated from the CIP
and funding returned to their respective fund balances:
Utilities Application Integration
Repair Ozonators
Pump Station Expansions
PCWWTP Storm Water Permit
$192,057.65
44,425.00
50,000.00
50,000.00
The final action requested is to close Huguenot Springs Pressure Zone
and return to fund balance $10,350.17 as this project is also complete.
Subsequent to these actions, the net change in appropriation will be
an increase of $491,948.84 in the Utility Capital Projects Funds.
Preparer: C r ai~'~~ B~rya~ ~
__Yes
Title: Director of Utilities
Attachments: No
Meeting Date:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
May 24, 2000
AGENDA
Page 2 of 2
Bud.qet and Management Comments:
This request involves closure of numerous Utility capital projects in the
amount of $346,832.82 as well as an additional appropriation of $838,781.66
in developer contributions. This will result in a net increase of
$491,948.84 in utility capital projects.
Preparer:
Rebecca T. Dickson
Title: Director, Budget & Manaqement
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of I
Meeting Date: May 24, 2000
Item Number: 8.¢.7.
Su~ect: Award of Contract for Financial Audit Services
County Administrator's Comments:
County Administrator:
Board Action Requested: To authorize the County Administrator to enter
into a contract with KPMG for financial audit services.
Summary of Information:
The County entered into a contract with the firm of Deloitte and Touche LLP
(D&T) in 1996 for audit services. The contract was for three years with the
County and D&T having the option to extend for one or both of the fiscal
years ending 1999 and 2000. D&T decided not to exercise the fifth year
option of the audit contract with Chesterfield County, therefore terminating
our agreement for audit services effective April 15, 2000. We prepared a
Request for Proposal (RFP) and publicly advertised in newspapers to solicit
responses from qualified firms to perform audit services for the County. The
audit covers the County, School Board, and School Student Activity Funds.
The RFP selection committee (representatives from Accounting, Internal Audit,
Purchasing, and School Board Finance) evaluated the proposals received and
selected KPMG LLP, the most qualified firm to perform the County's financial
audit services. The contract is for three fiscal years with the County's
option to renew for an additional two years. The cost of the contract will
be $87,400 for the fiscal year 2000 audit, with negotiated fees for future
audit years. The negotiated annual fee increase is capped at a maximum 13%
of the previous year's fee. The audit fee is allocated to the General Fund,
Schools, Utilities, Risk Management, Vehicle and Communications, Airport, and
School Student Activity Funds. The Budget and Audit Committee will review
this agenda i~m prior to the May 24, 2000 Board of Supervisor's meeting.
/ /
Preparer: [ ~y~~ Title: Deputy CountyAdministrator
ames J. L. Stegmaier
Attachments:
Yes
No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 3
Meetin~l Date: Ma~, 24, 2000
Item Number:
8.C.8.
Subject:
Application for and Acceptance of a Virginia Department of Aviation Grant and
Transfer of Matching Funds for an Airport Improvement Project
County Administrator's/'~)~~C°mments:
County Administrator:
Board Action Requested:
Authorize the County Administrator to apply for and accept a State Airport
Improvement Grant, transfer matching funds and award a contract to the lowest
bidder.
Summary of Information:
Included in the adopted FY01-05 CIP is the construction of twenty new T-
hangers at the Airport. This item requests Board approval to apply for and
accept a Virginia Department of Aviation (V/DA) Grant, enter into the
necessary contracts, and transfer local matching funds for an Airport
Improvement Project. Notice of Tentative allocation of $144,000 in state
funding has been received and is included in the FY00/01 approved budget.
Transfer of the local match will enable consultant services to begin. The
$180,000 will be used to complete consultant services, engineering services
and site work necessary for construction of the new T-Hangers.
Hangar Site Preparation & T-Hangar Taxiways
State Grant $144,000
Local Match 36.0QO
Tota
Preparer:
~-~v ' J.~ Calabro
A~achments: ~ Yes No
i
Title: Directorf Aviation Services
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 3
Meetin~l Date: Ma~/24, 2000
Summary of Inform~ation: (Continued)
Item Number:
Funds are available in the Airport Capital Projects fund (from previous years
transfers). This fund has a current balance of $215,100.
Recommendation:
Staff recommends that the Board of Supervisors:
1. Authorize the County Administrator to accept a VDA Grant for this project
and enter into a contract with the Commonwealth of Virginia for
expenditure of said funds.
2. Authorize the County Administrator to execute contract amendment number
eleven (11) with Delta Airport Consultants, Inc. for design, engineering,
and consultant services in the amount of $35,131.
3. Authorize the County Administrator to enter into contracts with the
applicable lowest responsible bidder.
4. Transfer of county funds ($36,000) for this Airport Improvement Project.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 3
Meeting Date: Ma_v 24. 2000 Number
Bud_clet and Mana.qement Comments:
This item requests authority to apply for, accept, and approve the
award of a contract to the lowest bidder for a State Airport
Improvement Grant. This grant will enable the Airport to move forward
with consultant services and site work necessary for the construction
of 20 new t-hangars at the Airport. This project is included in the
County's Adopted FY2001-2005 CIP. Sufficient funds are available in
the Airport capital projects fund to transfer the required local match
in the amount of $36,000.
Rebecca T. Dickson
{)65
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date:
May 24, 2000
Subject: State Road Acceptance
Item Number:
8 .C.9.
County Administrator's Comments:
County Administrator: ~~7'~/r?~~
Board Action Requested:
Summary of Information:
BERMUDA: Fairway Woods at Rivers Bend
Greenside at Rivers Bend, Section 1
MATOACA:
Foxcroft, Section III, and a portion of Section I
Foxcroft, Section VIII
Foxcroft, Section X
Foxcroft, Section XI
Reedy Mill, Section D
Preparer:
Richard ~/McEIfish
Title: Director of Environmental Engineerinq
Attachments:
Yes
[----~ No
TO: Board of Supervisors
FROM~ Departnmt of Environmental Engineering
SUBJECT: State Road Acceptance - FAIRWAY WOODS AT RIVERS BEND
DISTRICT: BERMUDA
MEETING DATE: 24 May 2000
ROADS FOR CONSIDERATION:
CLUB CREST BL
FAIRWAY WOODS CT
FAIRWAY WOODS DR
GREEN VISTA DR
HOGANS Al IEY AA
KINGSTON AV
Vicinity Map: FAIRWAY WOODS AT RIVERS BEND
TO: Board of Supervi~m
FROM: Depammmt of Environrrental Engineering
SUBJECT: State Road Acceptance - GREFNSIDE AT RIVERS BEND, SEC. 1
DISTRICT: BERMUDA
MEt;rING DATE: 24 May 2000
ROADS FOR CONSIDERATION:
GREEN GARDEN CR
GR[~-N GARDEN WY
GREENSIDE CT
GREENS]DE DR
GREENSIDE TR
Vicinity Map: GREENSIDE AT RIVERS BEND, SEC. 1
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - FOXCROFT, SEC. III
DISTRICT: MATOACA
MF. EIING DATE: 24 May 2000
ROADS FOR CONSIDERATION:
FOX CLUB CT
FOX CLUB LN
FOX CLUB PY
FOX CLUB WY
FOX GATE LN
Vicinity Map: FOXCROFT, SEC. llI
-¢
TO: Board of Supervisors
FRO1VI~ Depama'ent of Environgmtal Engineering
SUBJECT: State Road Acceptance - FOXCROFT, SEC. vm
DISTRICT: MATOACA
MEgrlNG DATE: 24 May 2000
ROADS FOR CONSIDERATION:
FOX HAVEN CT
FOX HAVEN LN
FOX HAVEN PL
Vicinity Map: FOXCROFT, SEC. VIII
~~e,~t~ by Ch~k:~field County GIS
TO: Board of Supervisors
FROM~ Department of Environmental Engineering
SUBJECT: State Road Acceptance - FOXCROFT, SEC. X
DISTRICT: MATOACA
MF, E-trlNG DATE: 24 May 2000
ROADS FOR CONSIDERATION:
FOX GATE CT
FOX GATE IN
FOX GATE PL
Vicinity Map: FOXCROFF, SEC. X
TO: Board of Supervisors
FROM: Depammnt of Environmental Engineering
SUBJECT: State Road Acceptance - FOXCROFI', SEC. XI
DISTRICT: MATOACA
MF, CfflNG DATE: 24 May 2000
ROADS FOR CONSIDERATION:
FOX HAVEN LN
FOX HAVEN TR
Vicinity Map: FOXCROFr, SEC. XI
TO: Board of Supervisors
FROM~ Depammnt of Environrmntal En~neering
SUBJECT: State Road Acceptance - RF, FDY MIl I, SEC. D
DISTRICT: MATOACA
MEETING DATE: 24 May 2000
ROADS FOR CONSIDERATION:
TAVERN HII J, CT
WATERFALL ODVE DR
Vicinity Map: REEDY MIl I ~ SEC. D
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 2
Meeting Date: May 24, 2000
Item Number: 8. C. 10.
Subject:
Appropriation of Grant Funds and Contract Authorization for Lake Chesdin
Park Recreation Access Road Project
County Administrator' s Comments:
County Administrator:
Board Action Requested:
The Board of Supervisors is requested to appropriate $283,000 in State
Grant Funds, and to authorize the Chairman of the Board of Supervisors to
execute a grant agreement with Virginia Department of Transportation for
entrance road construction for Lake Chesdin Park.
Summary of Information:
Phase I development of Lake Chesdin Park includes a boat slide facility,
small parking area and entrance road. As part of Phase I Development of
Lake Chesdin Park, Recreation Access Funding in the amount of $283,000 has
been approved by the Virginia Department of Transportation. The grant
funds will require no match for the first $250,000 and a 50/50 match for
the remaining $33,000.
M[chael S. Golden
Title: Director,
Parks and Recreation
Attachments:
Yes
No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meetinc~ Date: Mav 24. 2000 Number
Budqet and Management Comments:
The Board is being asked to appropriate $283,000 in state grant funds
for Lake Chesdin Park, and to authorize the execution of a contract
with the Virginia Department of Transportation for the construction of
an access road to this facility. According to staff, funds are
currently available in the Lake Chesdin capital project for the local
match portion of this grant ($33,000).
Preparer: ~ I ' I Title: Director, Budqet & Manaflement
Rebecca T. Dickson
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 1
Meetin~ Date: Ma~/24, 2000 Item Number: 8.¢.
Subject:
Cancellation of Public Hearing to Approve Sale of 2.71 Acres in the
Chesterfield County Industrial Airpark to John Felch
County Administrator:
Board Action Requested:
County Administrator's Comments:
Cancellation of Public Hearing to approve sale of 2.71 acres in the
Chesterfield County Industrial Airpark to John Felch.
Summary of Information:
On April 26, 2000, the Board approved entering into a contract
to sell approximately 2.71 acres in the Chesterfield Industrial
Airpark to John Felch of Dominion Hearth and Supply Co. Under the
terms of the contract, Mr. Felch had 60 days to investigate the
property to determine its suitability for construction of his
project. The County was notified by Mr. Felch on May 1, 2000 that
he is rescinding his offer to purchase the property due to
unexpected construction costs. The Department of Economic
Development is currently working with Mr. Felch to locate another
site in the area. A public hearing is no longer necessary to
authorize the sale of the property. Staff recommends cancelling
the public hearing.
../~ames G. Dun~'-'
Title:
Economic Development
0614:49200.1
Attachments:
---]Yes
No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 24, 2000
Item Number:
8.C.11.b.
Subject:
Cancel Public Hearing to Consider an Ordinance to Vacate a Fifty
Foot County Right of Way Known as Kenly Drive Within Gravelbrook
Farm Subdivision
County Administrator's Comments:
County Administrator:
/
/
Board Action Requested: Staff recommends that the Board of Supervisors cancel
a public hearing to consider an ordinance to vacate a 50' County right of way
known as Kenly Drive within Gravelbrook Farm Subdivision, shown on the
attached plat.
Summary of Information:
Staff requests that the Board of Supervisors cancel a public hearing to
consider an ordinance to vacate a 50' County right of way known as Kenly
Drive within Gravelbrook Farm Subdivision. Notice for this public hearing
was advertised on May 10, 2000. The applicant has requested that the public
hearing be canceled. An item to vacate the right of way and a 20' building
line across Lot 9, Block C, Gravelbrook Farm will be submitted at the June
28, 2000 meeting. Approval is recommended.
District: Dale
Preparer: ~ -~J-
John W. Harmon
Title:Riqht of Way Manaqer
Attachments:
Yes
No
077
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of
Meetin~ Date: May 24, 2000
Item Number:
8.C.12.
Subject:
Initiate An Application for Conditional Use Planned Development
County Administrator's Comments:
County Administrator:
Board Action Requested:
Initiate an application for Conditional Use Planned Development to permit a
third freestanding identification sign for Bethany Baptist Church, located at
1501 South Providence Road. Also, appoint Kirk Turner, Development Manager,
as the Board's agent and direct staff to advertise this case for
consideration by the Planning Commission and the Board of Supervisors during
the same month.
Summary_ of Information:
Mr. Warren, Clover Hill District Supervisor, requests that the Board of
Supervisors initiate an application for Conditional Use Planned Development
to permit a third freestanding identification sign for Bethany Baptist
Church, located at 1501 South Providence Road (Tax ID 755-698-4828).
The church seeks permission to construct a third freestanding sign that would
incorporate a changeable copy board for the purpose of conveying church
information to the general public.
Preparer~ ~
~'homas E. Ja o~.~on '
Title: Director of Planning
DATA/AGENDA/2000/MAY2400.1GOK
Attachments:
[-~ Yes
No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 1
Meeting Date: May 24, 2000
Item Number:
8.C.13.
Subject:
Acceptance of a Parcel of Land for the Extension of Oak Lake
Boulevard East and Wilfong Drive from William B. and Gene H. DuVal
County Administrator's Comments:
County Administrator:
Board Action Reques~d: Staff recommends that the Board of Supervisors accept
the conveyance of a parcel of land containing 1.645 acres from William B. and
Gene H. DuVal, and authorize the County Administrator to execute the
necessary deed.
Summary of Information:
Staff requests that the Board of Supervisors accept the conveyance of a
parcel of land containing 1.645 acres for the extension of Oak Lake Boulevard
East and ~ilfong Drive as shown on the attached plat. This dedication is for
the development of The Oaklake Business Center.
Approval is recommended.
District: Clover Hill
John W. Harmon
Title:Right of Way Manaqer
Attachments:
Yes
No
VICINITY SKETCH
ACCEPTANCE OF A PARCEL OF LAND FOR THE EXTENSION OF OAK LAKE
BOULEVARD EAST AND WILFONG DRIVE FROM WILLIAM B. AND GENE It.
DUVAL
PR~
2 WESTBURY RIDGE CT
RANDERMILL
SEE GRID D8
SAGEWO O0 TRACE
SAGEWOOD TERR
WOODBRIDGE CROSSING
SAGEWOOD CT
SAGEWODD PL
STERLING BRIDGE PL
eek MS
t5 = '70'
£ I,?.t
WI~!AM'R
, No
Date: P-OP-O0
Scale:/":/00'
· PLANNERS · ARCHITECTS · ENGINEERS · SURVEYORS ·
501 Branchway Road · Suite 100 - Richmond, Virginia 23236 · 794-0571 · Fax 794-2635
11038 Lakeridge Parkway · Suite 1 · Ashland, Virginia 23005 - (804) 550-2888 · Fax (804) 550-2057
AN QA$$OCIATE$ INC.
REFLEC~NG~TOMORROW
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 24, 2000
Item Number: 8. c. 14. a.
Subject:
Approval of the Purchase of Right of Way for Improvements to
Woodpecker Road from New Hope Baptist Church
County Administrator's Comments:
40/
County Administrator:
Board Action Requested: Staff requests that the Board of Supervisors approve the
purchase of right of way for improvements to Woodpecker Road and authorize
the County Administrator to execute the deed.
Summary of Information'
Staff requests that the Board of Supervisors approve the purchase of right of
way containing 0.024 acres, more or less, along Woodpecker Road for $240.00
for road improvements for the new Matoaca High School. Funding for this
purchase and associated closing costs is available in the new Matoaca High
School project account. Approval is recommended.
District: Matoaca
Preparer: ~ -~J. ~.~
John W. Harmon
Title:Riqht of Way Manaqer
Attachments:
Yes
-~No
VICINITY SKETCH
APPROVAL OF THE PURCHASE OF RIGHT OF WAY FOR IMPROVEMENTS TO
WOODPECKER ROAD FROM NEW HOPE BAPTIST CHURCH
N
mOHTOFWAY
GRAPHIC SCALE ~ INCH = GO FEE?'
~ ~: I,.. D.B. 2556 PG. 822
/3/ TAX ID NO.: 782625415900000 /
,~ ~ ~ ~ ~ / ~/ 60~0 WOODPECKER ROAD
~'~ ~ ,.~'~'1 I~1
I 4.00: I 4.00: ~0.001 ~/~'~--
N45'29 '27"W ~06. 08' , .
2160'~ TO THE W/L
OODP CK R ROAD
~ (VARIABLE WlO TH R/W) ~
~ ·
NO TES: ~ ~ o
1. THIS SURVEY WAS PREPARED ~THOUT THE BENEFIT OF A TITLE
BINDER, THEREFOR ALL EXISTING EASEMENTS MAY NOT BE SHO~.
2. IMPROVEMENTS NOT SHO~ ON THIS PLA~
~LAT ~HO~ING A O. OR4 ACR~ PARCEL O~ LAND TO B~
DEDICATED TO CHESTERFIELD C~, VIRGINIA AND A VARIABLE
WIDTH TEM~RARY CONSTRUCTION EA~EME~ ACRO~
THE PROPERTY O~ NEW HOPE BA~I~T C~RCH
MA TOA CA DISTRICT ~ CHESTERFIELD COUNT~ VIRGINIA
~o~ ,.,..~
~ ~. [ ~ ~ SUR~Y~S ' ENGINEERS * PLANNERS
~' ~ ~OR~ ~. '~ ~ CORPORATE HEADOUARTERS
~; ~ ~g III m ~ 71~ N. COURTHOUS~'ROAD.
RICHMOND, ~RGINIA 23236-4099,
· ~ ~0. ~068 ~ :.TEL[PHONE (804) 794-3500 FAX: (804) 794-7639
~ ~'~0- OD ~ DATE: 11-9-99 SCALE:
:~'~.:. ~~ RE~: 4-20-00' ~' JOB NO.: 18155 ~ '
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 24, 2000
Item Number:
8.C.14.b.
Subject:
Approval of the Purchase of Right of Way for
Woodpecker Road from Margaret G. Dabney
County Administrator's Comments:
County Administrator:
Improvements to
BoardActionRequested: Staff requests that the Board of Supervisors approve the
purchase of right of way for improvements to Woodpecker Road and authorize
the County Administrator to execute the deed.
Summary of Information:
Staff requests that the Board of Supervisors approve the purchase of right of
way containing 0.025 acres, more or less, along Woodpecker Road for $625.00
for road improvements for the new Matoaca High School. Funding for this
purchase and associated closing costs is available in the new Matoaca High
School project account. Approval is recommended.
District: Matoaca
TitJe:Right of Way Manaqer
Attachments'
Yes
No
VICINITY SKETCH
APPROVAL OF THE PURCHASE OF RIGHT OF WAY FOR IMPROVEMENTS TO
WOODPECKER ROAD FROM MARGARET G. DABNEY
N
Curve Table
¥o. Radius I Length l Tangentl Delta I Chard BearingI Chord Distance
CC; 8522.69' 1,14.27' 72. lZ' 00'59',~5" S42'59'1#"E I 144.26'
20.00' 15.78' 8. JJ' 45'12'14" N66'52'51"W 15.37'
5~0
GRAPHIC~CALE ,INCH=5OFEET
~ ~ ~ O. 025 ACRE
~ JOHN E. SETTLE J~. I~O. O5' N44'tD'59"W
D. 8. 2090 PG. 528 ~-- ~ ~
, OF MATOACA ROAD
~ ~ ~ ~ ~ WOODPECKER ROAD
~ ~ ~ ~ ~ (~o' ~/w)
~~ ~ JUDY LUNDIE GILL
~. ~ ~. TAX ID NO.: 782624402600000
~ ~ q ~ 5921 WOODPECKER ROAD
NO TES:
1. THIS SURLY WAS PREPARED ~THOUT THE BENEFIT OF A TITLE
BINDER, THEREFOR ALL EXISTING EASEMENTS MAY NOT BE SHO~.
Z IMPRO~MENTS NOT SHO~ ON THIS PLAK
PLAT ~HOWING A 0. 025 ACRE ~ARCEL
OF LAND TO BE DEDICA TED TO
CHESTERFIELD COUNT~ VIRGINIA
MA TOACA DISTRICT, CHESTERFIELD COUNT~ VIRGINIA
SUR~YORS * ENGINEERS * PLANNERS
t ~~ ~ CORPORATE HEADQUARTERS
711 N. COURTMOUSE ROAD
:,TELEPHONE: (804) 794-3500 FAX: (804) 794-7639-
DAT~: ~1-4-9g SCALE: 1"=
REVISED: JANUARY 20, 2000 CHECKEO B~.
REVISED: FEBRUARY I?, 2000 ~ JOB NO,: 18155
CHESTERFIELD cOUNTY
BOARD OF sUPERVISORS
AGENDA
Page 1 of 1
item Number:
$.C.15.
Authorization to Exercise Eminent Domain for the Acquisition of
Right of Way and Easements from Samuel E. Busch and Joyce B. Busch
for Road improvements to woodpecker Road
C_ounty Administrator's Comments:
County Administrator:
Board Action Requested: Staff recommends that the Board of Supervisors authorize
. ceed with eminent domain and exercise immediate
the County Attorney to prO .... ~ 15 2-1904 and 1905 of the ~ode o~
ri ht of entry pursuant .......... ~ ~= cted to notify t~e owner
.g .... ~--~ ~m= CounEv Admlnlsnrauoz ~= ~tru
~lrqlnl~, R~G ~ii~u u~ ~
by certified mail on May 26, 2000, of the County's intention to take
possession of the right of way and easements.
Summary of Information:
On March 21, 2000, an offer of $7,783.00 was made by the Right of Way office
to Samuel E. and Joyce B. Busch; Parcel Identification Nos. 7826256600 and
7826259025, for the purchase of 0.258 acres of right of way, a variable width
Virginia Power easement and a 10' Bell Atlantic-Virginia easement needed for
road improvements to Woodpecker Road in conjunction with development of the
New Matoaca High School. Since this offer has not been accepted and no
counteroffer has been made, and since the contract for the construction of
the road improvements has been awarded, it is necessary to proceed with
eminent domain immediately for the health and safety of the public. Staff
will continue to negotiate with the owner in an effort to reach a settlement.
District: Matoaca
Jo~n W. Harmon
Title:Riqht of Way Manaqer
Attachments:
Yes
No
VICINITY SKETCH
AUTHORIZATION TO EXERCISE EMINENT DOMAIN FOR THE ACQUISITION OF
RIGHT OF WAY AND EASEMENTS FROM SAMUEL E. BUSCH AND JOYCE B.
BUSCH FOR ROAD IMPROVEMENTS TO WOODPECKER ROAD
N
GRAPHIC SCALE
lINCH = 60 FEET
S44 'l 7'~ 3"~
95. 55'
~ O. 130 ACRE'
95.62'
N45 '29 '27 "W
~7'~-~ T-'~--THE W,/'I_,.
OF MA TOACA ROAD
WOODPECKER ROAD
STATE ROUTE NO. 626
I
BRENDA L. STEWART, ET. ALS.[
D.B. `3549 PG. 9,32
TAX PARCEL ID:
781624968900000
6.021 WOODPECKER ROAD
NO TBS:
C/L PAVEMENT
BRENDA L. STEWART, ET. ALS.
O.~ J549 PG. 952
PARCEL ~: 782624156J00000
6001 WOODPECKER ROAD
1. THIS SURVEY WAS PREPARED ~THOUT THE BENEFIT OF A TITLE
BINDER, THEREFOR ALL EXISTING EASEMENTS MAY NOT BE SHOWN.
2.IMPROVEMENTS NOT SHOWN ON THIS PLAT,
PLAT ~HO~ING A O. 130 ACRE PARCEL
OF LAND TO BE DEDICATED TO
CHEETERFIELD COUNTy, VIRGINIA
MATOACA DISTRICT* CHESTERFIELD COUNTY, VIRQINIA
SURVEYORS ~' ENGINEERS ~' PLANNERS
CORPORATE
711 N. COURTHOUSE
RICHMOND, V~RGINIA 23236-409-q
· TELEPHONE: (804) 794-3500 FAX:
DATE: ti-5-99 SCALE: 7"= 50'
DRA~Iq BY: RE8
CHECKED BY,' ~
iJOB NO.: 18155
100 0 50
GRAPHIC SCALE
ROO/S
100 200
INCH = ~00 FEET
101.97'
299. 40'
ACRE
S 4 0'4 6 '57"£
N44
~..
_J_O HH__E. _SE T ~
WOODPECKER
STATE ROUTE NO. 626
(so' R/w)
BRENDA L. STEWART, ET. ALS.
D.B. J549 PG. 952
TAX ID NO.: 782624156J00000
6001 WOODPECKER ROAD
NO TES: '
1. THIS SURVEY WAS PREPARED I, ffTHOUT THE BENEFIT OF A TITLE
BINDER. THEREFOR ALL EXISTING EASEMENTS MAY NOT BE SHOWN.
2. IMPROVEMENTS NOT SHOIWN ON THIS PLAT.
C/L PA VEMENT
PLAT SHOWING A 0.138 ACRE PARCEL
OF LAND TO BE DEDICATED TO
CHESTERFIELD COUNTY, VIRGINIA
MA TOACA DISTRICT, CHE~TTERFIELD COUNTY, VIRGINIA
REVISED: JANUARY 20, 2000
SURVEYORS * ENGINEERS "" PLANNERS
CORPORATE HEADQUARTERS
711 N. COURTHOUSE ROAD
RICHMOND, ¥1RGINIA 23236-4099
-TELEPHONE: (804) 794--3500 FAX: (804} 794,-7639t
DATE: 11-5-99 SCALE: 1"= 100'
DRAWN BY: REB/PNH
CHECKED
BY..
JOB NO.: 1B155 ~ ~* I
Legend
Location of Bounda~ Lines of Right of Way
Plat to Accompany
Right-of-Way Agreement
~ COR 16
and Power Company
E~t~,nate Nun,bet
.c.30
Plat Number
¥~
By. ~
Xl4cx~ PE..c_K
Legend
Location of Boundary Unes of Right of Way
Plat to Accompany
Right-of-Way AgreemcoeRnl~
D.V~.~ FJectric a,qd Power ~Company
L.
County-City State
C-..~¢~..~'TE.e. F~
Plat Number
Grid Number
I'q ~t,.5-1
Samuel Edword Busch
Tax Parcel ID: 782E25660000000
SHEET C12 ~OR ~ooo woo~
ENHANCE ROAD~
STD. UD-4 REOD.
STD. CD-1 or 2 REOD.
STD. SE-12 REOD. E ~
725'
200' TAPER
Samuel Alfred Madd~
EmliZ i, lcdo~old Modden
0.~. 86~ Pg. 2JO
Tax Parcel ID: 7~2624777900000
5_~30 Woodoec.~er Rood
S~5'18'16'E ~
1993.22' TO INT. Exist. woa=s
OF RTE. 626 AND EXIS~NG ROAD
RTE. 600. TO BE OVERLAID
'"JR ROAD IS A 30' Brenda t.. S~em:~t
'VE R/W UNLESS & Judy L.
DENOTED. 0.8. ~890 P~. 1596
Tax Pmrcd ID: 7816£49~6500000
C:i'--~-N~ 6001 Woodpecker Rood
' '~OL[ WITH GUY V~R~'
~,RK
; WATER W'[LL ~...~
CONTROL POINT
MARKER
; CULVERT
~, GUARDRAIL
WE?I.ANDS
FO Rod ~2 I
iNV.(IN.)-- 152.60. INV. (OUT,) - 149.00
2 S~. 18' ~D ~C~ONE (ES-i) REQD.
4.52 TONS ~ ~O~ON CONSOL STONE R~QD.,
~ I, S~. EC-I'
I
~ 30'- 15' CONe PIPE REQD. (F CO~)
. IN~ (IN) = 164.~. IN~ (~r) ' 163.251
~.12 ruNS ~ ~0~ CONSOL S~NE ~EO0.
~SS 1, S~. SC-1
I
~NV. ON) ' 169.~o, inv. (our)
g~ist
ROAD "~, (~
NOTE:
III,
Bell Atlantic- Virginia, Inc.
J
NOTE:
SHEET C~2
ENTRANCE
200'
~. /~-\ sro. CD-~ or ~ REO0. ~
~ S~. ~-12 REOD. E ~
0.8. 96~ Pc ~'
Porc~i ID: 782~25660000000
6000 Woo~oeckerlRood
725'
200' TAPER
S45,18°16'E .--~
199J. 22' TO INT. Exist. Woods
OF RTE. 626 AND EXIS77NG
RTE. 600. TO BE OVERLAID
WOODPECKER ROAD IS A 30' Br~ndo L. Stewort
PRESCRIPTIVE R/W UNLESS ~ Judy L. G~71
OTHER~SE DENOTED. o.a. 1890 Pg. 1596
LEGEND Tox Porc~l ID: 7816249a6800000Rood
6001 Woodpecker
POY~R POU[ W1TH GUY
BENCHMARK EX~S~ING TREE
EX,STING wATER W~LL O EX,STING SHRUB
~UR~Y CONTROL POINT · ~ EXISTING WOODS LINE
--o~ '~ OVERHEAD POWER '
ROD OR MARKER
(D MAILBOX
:==:'-=:~::--: EXISTING CULVERT
..... EXISTING GUARDRAIL
~NOS
Fl) Rod
130'-18° CONe PIPE REQD. (~' COVER)
INV.(IN)" 152.60, INV. (OUT,) ' 149.00
2 STD. 18' ETvo SECTIONS (~-0 REOO.
4.~2 TONS ~ ~O~ON CONSOL STONE R
~ I, S~. DC-1
~0'- 15' CONe PIPE RE~D. [I' CO~)
/N~ (IN] = m4.~. /N~ (OUT] -
~.12 ~NS ~ ~O~ON CONSOL STONE
~SS I, S~. EC-I
26'- 15' ~NC PIPE REQD. ~1' CO~
/N~ (IN) = ~69.~. /~ [OUT) =
LEGENO ~ ~
Denotes New Pavemen~ zc
~EOD.
Samu~ Al
gmgYo ~c~
-- -- -- DFNd-FL-'5 gF__LI_-/50'//;/FT.T_d.
Bell AUanfi¢- Virginia, Inc.
District /~)~T~)/~/~r ?HED
~.RUN
m Prepared By: D),/kl~_.~ Date/-,.~ -C)O
_, ,.r !gl~...~;-'~ ------- ~ ....
. '" ~ .... ~EXIS~ IG ROAD / T CEN~Ri ~NE ,.
.< .....-..- .... , , , ,
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 24, 2000
Item Number:
8.C.16.a.
Subject: Conveyance of an Easement to Columbia Gas of Virginia, Inc.
County Administrator's Comments:
County Administrator:
Board Action Requested: Authorize the Chairman of the Board of Supervisors and
the County Administrator to execute an easement agreement with Columbia Gas
of Virginia, Inc.
Summary of Information:
Staff requests that the Board of Supervisors authorize the Chairman of the
Board of Supervisors and the County Administrator to execute an easement
agreement with Columbia Gas of Virginia, Inc. for the existing gas line on
the G. W. Carver Middle School property.
This request has been reviewed by School Administration and County staff and
approval is recommended.
District: Bermuda
Preparer: _~,-~ ~,,/. ~
John W. Harmon
Title:Right of Way Manager
Attachments:
Yes
No
I i
VICINITY SKETCH
CONVEYANCE OF AN EASEMENT TO COLUMBIA GAS OF VIRGINIA, INC
WtN~
Harrowgate
Park
~t t
lq
HARR 0 WGA TE
STATE ROUTE
COUNTY OF CHESTERFIELD
~15610 HARROWGA TE ROA£
GP/N: 794655968100000
D.B. 2815, pg. 785
S21;3'i'~0"E
316.88'
L 27714
~, 165022 -~
R=942.95'
COUNTY OF CHESTERFIELD
~4000 COUGAR TRAK
7956J5002400000
D.& 279~ pg. 590
,~ /'~, ~ R=69J. 21'
COUN
~ ' ' S ~RFIELD
~% G.~ CAR~R ~IDDLE SCHOOL
~'~. D.B. 2744, pg. 799
/~
,ROAD
X/1 4 4 ( z o o'
SAMUEL A., JR. c~ DOROTHY WILLIAMS
//15700 HARROWGA TE ROAD
GPIN: 7946J595JSO0000
D.B. 1729, pg. 475
L =252. 47'
A=24 '27'1
REGION
CENTRAL
AREA
CHESTER
MARKET
TRI- CI TIES
SYSTEM NO,
38040002
i COMPANY COLUMBIA GAS OF VIRGINIA, /NC.
DEPARTMENT ENGINEERING
ClV/L ENGINEERING SECTION
PROJECT
20' WIDE GAS PIPELINE EASEMENT
A CROSS TIdE PROPER TY OF
COUNTY OF CNES TERFIEL D
DATE ENGINEER FIELD BOOK
J/l 7/2000 TO WNES PAGE
DRAWN BY SCALE
PCB 1"= 200'
REFERENCES
MAP(B) RE~SiONS
8-284-128-E
WORK ORDER(S)
107-555-WP4582-5920
96-0J9#582-00
TAX DISTRICT(S)
BERMUDA
COUNTY / CITY
CHESTERFIELD
STATE
VIRGINIA
DRAW1NG NO,
V41 - 369- O0
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 1
Meeting Date: May 24, 2000
Item Number: 8.¢.16.b.
Su~ect: Conveyance of an Easement to Virginia Electric and Power Company
County Administrator's Comments:
County Administrator:
Board Action Requested: Authorize the Chairman of the Board of Supervisors and
the County Administrator to execute an easement agreement with Virginia
Electric and Power Company to install underground power lines and new street
lights as part of the Chester Village Route 10 Enhancement Project.
Summary of Information:
Staff recommends that the Board of Supervisors authorize the Chairman of the
Board of Supervisors and the County Administrator to execute an easement
agreement with Virginia Electric and Power Company at the Dutch Gap fire
Station to install underground power lines and new street lights as part of
the new Chester Village Route 10 Enhancement Project, subject to approval by
Fire Administration and verification that the location of the street lights
do not interfere with existing County utilities. Approval is recommended.
District: Bermuda
Preparer: ~,-~ -,_J. (~,.,-.,.,.-.,
John W. Harmon
Title:Right of Way Manaqer
Attachments:
Yes
No
099
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 24, 2000
Item Number: 8. ¢. 16. c.
Su~ect: Conveyance of an Easement to Virginia Electric and Power Company
County Administrator's Comments:
County Administrator:
Board Action Requested: Authorize the Chairman of the Board of Supervisors and
the County Administrator to execute an easement agreement with Virginia
Electric and Power Company to relocate facilities for the renovation of
Thomas Dale High School.
Summary of Information'
Staff recommends that the Board of Supervisors authorize the Chairman of the
Board of Supervisors and the County Administrator to execute an easement
agreement with Virginia Electric and Power Company to relocate facilities for
the renovation of Thomas Dale High School.
District: Bermuda
John W. Harmon
Title:Riqht of Way Manaqer
Attachments:
Yes
No
100
VICINITY SKETCH
CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POWER
LS ST
101
N
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 24, 2000
Item Number:
8.C.17.a.
Subject:
Request to Quitclaim Sixteen Foot and Fifty Foot Drainage Easements
Across Property of Savage & Lennon, Inc.
County Administrator's Comments:
County Administrator:
BoardActionReques~d: Staff recommends that the Board of Supervisors authorize
the Chairman of the Board of Supervisors and the County Administrator to
execute a quitclaim deed to vacate 16' and 50' drainage easements across
property of Savage & Lennon, Inc.
Summary of Information'
Timmons has requested the quitclaim of 16' and 50' drainage easements across
property of Savage & Lennon, Inc. as shown on the attached plat. A new
easement will be dedicated to replace these easements. Staff has reviewed
the request and recommends approval.
District: Bermuda
Title:Riqht of Way Manaqer
Attachments:
Yes
No
103
VICINITY SKETCH
REQUEST TO QUITCLAIM SIXTEEN FOOT AND FIFTY FOOT DRAINAGE
EASEMENTS ACROSS PROPERTY OF SAVAGE & LENNON, INC.
~ HARRO~
ERD
104
~:/
,-'3.
q
105
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 24, 2000
Item Number: $.C.17.b.
Subject:
Request to Quitclaim a Sixteen Foot Sewer Easement and a Sixteen
Foot Drainage and Utilities Easement Across Property of Haverty
Furniture Companies, Inc.
County Administrator's Comments:
Administrator:
County
BoardActionReques~d: Staff recommends that the Board of Supervisors authorize
the Chairman of the Board of Supervisors and the County Administrator to
execute a quitclaim deed to vacate a 16' sewer easement and a 16' drainage
and utilities easement across property of Haverty Furniture Companies, Inc.
Summary of Information:
Timmons has requested the quitclaim of a 16' sewer easement and a 16'
drainage and utilities easement across property of Haverty Furniture
Companies, Inc. The store is expanding and is relocating the existing sewer
line. Staff has reviewed the request and recommends approval.
District: Midlothian
Preparer:John~~. ~armon~'J' ~'" Title: Right of Way Manaqer
Attachments:
Yes
No
106
VICINITY SKETCH
REQUEST TO QUITCLAIM A SIXTEEN FOOT SEWER EASEMENT AND A SIXTEEN
FOOT DRAINAGE AND UTILITIES EASEMENT ACROSS PROPERTY OF HAVERTY
FURNITURE COMPANIES, INC.
TERR
MID L O THIAN
TURNPIKE ~ U.S. ROUTE 60
227.35' _~c.~ 58.12'
mO
~ S73'54'50'W 325.19'
EWN DEVELOPMENT
ZONING: C--J, A
GPIN: 7#~70~JOOJ
ENGINEERS * SURVEYORS * LANDSCAPE ARCHITECTS * ENVIRONMENTAL SC~ENllSTS · GEOGRAPHIC INFORMAllON $'(~lS CONSULTANTS ~ CONS~JCTION MANAGERS
I(: \~88U'u\PI~t~\PL~I.lI~ ~ue ~Dr 2fi 07: 49:04 ~000 O~vid F, liilli~ll~, J~
I MIDLOTHIAN TURNPIKE ~ U.S. ROUTE, 60
11 Il ~ ~ ~
I~1 - - ~_ ~L~ ~. '~' L~
J .~.~ ~- 'h II ~" '~.
J I ~ ~ ~Lt ~
J ~ ~,, ~ ~1~
o ~ ' ~ /~ ~
/~1 ~o~ ~ ~ ~-! ~ ~ Bgq : '
I ~1 ~ ~ ~11~ ~ il
I ~1 ' ~ t~l ,/ ~i~
/ , : I ~' ~ ' '
................ -; ~ %~ ~ I
-- S73'54'50"W 325.19'
ENGINEERS * SURVEYORS * LANDSCAPE ARCHI'lEO'IS * ENVIRONMENTAL SCIENllSTS * GEOGRAPHIC INFORMAl]ON SYSTEMS CONSULTANTS * CON$'I~UCTION MANAGERS
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 24, 2000
Item Number:
8.C.18.a.
Subject:
Request Permission to Construct a Fence Within a Sixteen Foot
Drainage Easement and a Ten Foot Easement Across Lot 7, Antler
Ridge, Section 10
County Administrator's Comments:
County Administrator:
Board Action Reques~d: Staff recommends that the Board of Supervisors grant
Kelly J. Devito and Michelle L. Sexton, permission to construct a fence
within a 16' drainage easement and a 10' easement across Lot 7, Antler Ridge,
Section 10; subject to the execution of a license agreement.
Summary of Information:
Kelly J. Devito and Michelle L. Sexton have requested permission to construct
a fence within a 16' drainage easement and a 10' easement across Lot 7,
Antler Ridge, Section 10. This request has been reviewed by staff and
approval is recommended.
District: Matoaca
Title:Riqht of Way Manager
Attachments:
Yes
No
VICINITY SKETCH
REQUEST PERMISSION TO CONSTRUCT A FENCE WITHIN A SIXTEEN FOOT
DRAINAGE EASEMENT AND A TEN FOOT EASEMENT ACROSS LOT 7, ANTLER
RIDGE, SECTION 10
.£
NOTE..~= THI,~ Fq~OP'EI~FY 18 LOCATED IN F.E.Ivt.A. FLOOD ZONE "C".
CUP-J~.ENT OWNE~ J. TIMOTHY & DI,AN^ ,5. C^,5,Ey
UTI LITIE~ UN I~EF.~GR:OUN D. i~,~~~'
7
12118.87 S~ FT
0.2782 ACRES
AREA TO BE
LICENSED
I'VVO STOI~F
VINYL NO.
W/G,~. 8330
!.,,-78 ,2.:1 '
· P'~~ D IN A
ND
FOIJN[)
LANE
PI. AT 8It0~0 I~t'ROV~NT~ ON ~ ~ PLAN OF ~
~ ~ "10; 1~ ~ MATOACA DS'IRICT
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date:
May 24, 2000
Item Number:
8.C.17.c.
Subject:
Request to Quitclaim a Portion of a Variable Width Drainage
Easement Across the Property of Averitt Properties, Inc.
County Administrator's Comments:
County Administrator: ~_~
BoardActionReques~d: Staff recommends that the Board of Supervisors authorize
the Chairman of the Board of Supervisors and the County Administrator to
execute a quitclaim deed to vacate a portion of a variable width drainage
easement across the property of Averitt Properties, Inc.
Summary of Information:
Averitt Properties, Inc. has requested the quitclaim of a portion of a
variable width drainage easement across its property as shown on the attached
plat. Staff has reviewed the request and recommends approval.
District: Bermuda
Preparer:~::~~
Joh~ W. Harmon
Title:Riqht of Way Manaqer
Attachments:
Yes
--~No
110
VICINITY SKETCH
REQUEST TO QUITCLAIM A PORTION OF A VARIABLE WIDTH DRAINAGE
EASEMENT ACROSS THE PROPERTY OF AVERITT PROPERTIES, INC.
BI
First
JEA~ J
.3'
A
i WIKI
ii!
',
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 24, 2000
Item Number: 8. c. 18. b.
Subject:
Request Permission to Construct a Fence Within Sixteen Foot
Easements and an Eighty Foot Greenway Easement Across Lot 34, Block
B, Huntwood Subdivision
County Administrator's Comments:
County Administrator: ~ '~---~
Board Action Requested: Staff recommends that the Board of Supervisors grant
Douglas H. Ramsay and Joan E. Ramsay permission to construct a fence within
16' easements and an 80' greenway easement across Lot 34, Block B, Huntwood
Subdivision; subject to the execution of a license agreement.
Summary of Information:
Douglas H. Ramsay and Joan E. Ramsay have requested permission to construct
a fence within 16' easements and an 80' greenway easement across Lot 34,
Block B, Huntwood Subdivision. This request has been reviewed by staff and
approval is recommended.
District: Matoaca
Title:Right of Way Manaqer
Attachments:
Yes
No
116
VICINITY SKETCH
REQUEST PERMISSION TO CONSTRUCT A FENCE WITHIN SIXTEEN FOOT
EASEMENTS AND AN EIGHTY FOOT GREENWAY EASEMENT ACROSS LOT 34,
BLOCK B, HUNTWOOI) SUBDIVISION
ii?
LOT 35
THIS IS TO CERTIFY THA'i .,,I 7-9-99 I MADE AN ACCURATE FIELD SURVEY
OF IHC PRQPER'~ kS ,~'~3~N ~EREQI, I;, TH~'I' N.L UI~PRQ~E~N'I~ Nil) ~[
~DENCE OF EASEME~S ARE SHO~ HEREON; T~ THERE ARE NO ENCR~CHMENTS
BY IMPRO~MENTS EITHER FROM ~JOINING PROPERW OR FROM SU~ECT PROPER~
UPON A~OINING PROPERS, OTHER T~N AS SHOWN HEREON; ACCORDING TO THE
CURRE~ FEMA FLOOD ~TE MAPS THIS PROPER~ iS LO~TED WITHIN ZONE ~.
OWNER: CHARLES H. SPELMAN AND DEBRA A. SPELMAN
DB 2208 PG 712
PUR.: DOUGLAS H. RAMSAY AND JOAN E. RAMSAY
ALL UTILITIES ARE UNDERGROUND
LOt 30
52.9'
SAT.
DISH
ROD FND 120.00'
FRAME SHED
(NO FND)
LOT 54.
0.828 AC.
u
SUB MAP
/
/
SCALE 1" = 40'
JN ,.5717
1/2 STORY
FRAME
No. 10401
WELL
,~AREA TO BE
LICENSED
NO r 49'20" E L= 89.4
ROBBIE ROAD
(50' R/W)
PLAT SHOWING LOT 34 BLOCK B HUNTWOOD
WITH IMPROVEMENTS LOCATED IN THE MA TOA CA
DISTRICt, CHESTERFIELD COUNTY, VIRGINIA
GENE gATSON & ASSOCIATES~ P.C.
RICHMOND VIRGINIA
804-271 -8038
DATE: 7-9-99
FILE: cRM-3533
~o Po s ~-b
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 24, 2000
Item Number:
8.C.19.
Subject:
Initiate an Application for Substantial Accord and a Conditional
Use and Variance for Height Restrictions to Permit a Water Tank and
Cellular Equipment
County Administrator's Comments:
County Administrator:
Board Action Requestsd: Initiate an application for substantial accord and a
conditional use and variance for height restrictions to permit a water tank
and cellular equipment on property at 16400 Midlothian Turnpike: PIN 711-
709-0391 and to appoint John Harmon, County Right of Way Manager~ as the
Board's Agent.
Summary of Information:
Substantial accord and a conditional use and variance for height restrictions
are required for construction of a water tank to serve the Midlothian area
and to allow cellular equipment to be installed on the water tank. Planning
staff has requested that the Board of Supervisors initiate the application.
Approval is recommended.
District: Midlothian
Preparer: ~7,~
John W. Harmon
Title:Riqht of Way Manager
Attachments:
Yes
No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 24, 2000
Item Number: s.c. Is. c.
Subject:
Request to Install a Private Water Service Within a Fifty Foot
County Right of Way Known as Nike Road and a 16' Drainage Easement
to Serve Property at 3551 Brinkley Road
County Administrator's Comments:
County Administrator:
Board Action Reques~d: Staff recommends that the Board of Supervisors approve
a request to install a private water service, within a 50' County right of
way and a 16' drainage easement to serve property at 3551 Brinkley Road;
subject to the execution of a license agreement and authorize the County
Administrator to execute the water connection agreement.
Summary of Information:
James H. Yorke and Deborah A. Yorke have requested approval to install a
private water service within a 50' County right of way known as Nike Road and
a 16' drainage easement to serve property at 3551 Brinkley Road.
This request has been reviewed and staff recommends approval.
District: Bermuda
Harmon
Title:Right of Way Manaqer
Attachments:
Yes
No
VICINITY SKETCH
REQUEST TO INSTALL A PRIVATE WATER SERVICE WITHIN A FIFTY FOOT
COUNTY RIGHT OF WAY KNOWN AS NIKE ROAD AND A 16' DRAINAGE
EASEMENT TO SERVE pROpERTY AT 3551 BRINKLEY ROAD
-¢
[
Fbst
3621
~501
3578
James H. & Deborah A. Yorke
3551 Brinkley Road
Pin # 787-671-4404
DB. 3732 PG. 886
TO BE
LICENSED
NE Coo~di~te 117,888?7. $ $672.350
SW Ceo~d~ta 1178E202. S 3565E.qO
~LAP
CHESTERFIELD
COUNTY
VIRGINA
Apr 25 2000
3441
0944
3542
261B
3530
5739
3526
4014
3524
?
45,:'6
3510
5755
3502
3471
I '= 3OO. OOfset
~CALE 1: 3lEO0
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 24, 2000
Item Number:
8.C.20,~
Subject:
Initiate an Application for Substantial Accord and a Conditional
Use and Variance for Height Restrictions to Permit a Water Tank and
Pump Station and Cellular Equipment
County Administrator's Comments:
County Administrator: _ .
Board Action Requested: Initiate an application for substantial accord and a
conditional use and variance for height restrictions to permit a water tank
and pump station and substantial accord for cellular equipment on property at
501 Coalfield Road: PIN 729-705-0717 and to appoint John Harmon, County
Right of Way Manage~ as the Board's Agent.
Summary of Information:
Substantial accord and a conditional use and variance for height restrictions
are required for construction of a water tank and pump station to serve the
Midlothian area and to allow cellular equipment to be installed on the water
tank. Planning staff has requested that the Board of Supervisors initiate
the application. Approval is recommended.
District: Midlothian
John W. Harmon
Title:Right of Way Manaqer
Attachments:
Yes
No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 1
Meeting Date: MAY 24, 2000
Item Number: 8.c.21.a.
Subject:
Transfer $7,000 from the Matoaca District Improvement Fund to the
School Board to Purchase Playground Equipment for Spring Run
Elementary School
County Administrator's Comments:
County Administrator:
Boa~ Action Requested: Transfer $7,000 from the Matoaca District Improvement
Fund to the School Board to purchase playground equipment for Spring Run
Elementary School.
Summary of Information:
Supervisor Humphrey requests the Board transfer $7,000 from the Matoaca
District Improvement Fund to the School Board for playground equipment
for Spring Run Elementary School. The Spring Run Elementary School PTA
contacted Ms. Humphrey and requested a donation from the County to
purchase new playground equipment for the school. The County is not
legally authorized to give money to private organizations like the PTA
but the County can give money to the School Board to make public capital
improvements on County property.
The balance in the Matoaca District Improvement Fund is $53,644; uses
totaling $39,657 will leave a balance of $13,987.
Preparer:
Attachments:
Title: Director, Budget and Management
0422:49232. !
MA¥-0~-2008 15:32 MROM 7176297
DISTRICT IMPROVEMENT, FUNDS
This applleation must be completed and ~l. ed before the County can consider
a request for furmlng with Dimri~~Veme~ds. Completing and Signing this
form does not mean'that you wiII reCeJve funding or tha! ~he County can legally
ounty. ~o. give. pu~c fundl, m~ch .as. ~;Ct Improvement FUnds, m priVate
persons or orgardzal~ons' and these 'restrictions may .preClude the Co~-ty'$ Board of
SuperviSors from even considering yom' request.
e
What is .the narrm of the applicant (person
or oroanization} maChO th~ lundin9
request?
if an organization is the aPplisant,, what is
the nature and purpose of the'organization?
(Also attach organization's most rece~
articles of InCOrporation and/or bylaws to · , ...
Wha~ iS the a~unt of funding you are'
Describe in detaff the funding requa~ and
~..t~e..._n'~_ .n_e_y: if. a, Dproved, will be ape?.
Is any County DePartnlent involved in the
project, event or p~ogram for whiGh
you are seeking funds? ' *
ff this reque~ for funding wifl not fufly fund
your activity :or program, whet .other
individuals or organi~ati~ns will prOvide
the remainder of ~.he funding?
HAY-g6-2008 16:06
MAY-06-2~00 15:~ FROM 717629?
If applicant is an organization, answer the
following:
Is the organization a oorporation?
Is the organization norrpro~?
Is the orgamization tax-exempt?
,Yes No
Yes .~ .... No ~
Yes ~ No
What is the address of the applicant
rnaking this fUn*ding request?
What is the ,telephone number, fax number,
e-mail address of the applicant?
Signature of applicant. If you are signing
behalf of.an org~izatien 1mu must be. the
presklent, vica-ta~es .ident,. chairman er vice-.
chairman of the organization, .'
Title Cf ~en~ng on behalf of.an oeaaniza.~iont
TOTAL
MAY-06-20~O i6:07
P.02
LOCAL UNIT BYLAWS
The name'Of this association is the' Spring Run Elementary' Schooi Parent-Teacher Assoeiation
located in. Mid!othian, Virginia, It is a loeil pTA organized, underlthe authority of the vkginia
Congress .of Parer. s and Teachers (the Virginia PTA/PTSA), a branch of the National Cong~,~ ess
of Parems and Teac/mrs (the. National PTA).
~e ~eles Ofor~fion ofa'lo~ PT~TSA Mclu~ (a) ~e bylaws of SUch Or~afion ~d
the ~e of Mco~orafion or '~cles of M¢o~o~ion of ~h Or--on (~ ~es ~
wMoh ~e o~tion is a ~o~on) or ~e ~eles Of~ci~m}~ ~~ name (M cases
**ARTICLE Ill: PL~RPOSES
section 1. The Objects o£this PTMPTsA, in common with those of the National PTA and the'
Virginia PTA/PTSA, are:
a. To promote the welfare of children'and youth in home, school, community, ,and
place of worship.
b. To raise the standards of home life.
c. To secure adequate lawn for the care'and protection of children and youth2
d.. . To. bring into closer relation the home and the school~ that parents and teachers
may ex)operate intelligently in the education of children and youth.
To develop .between educators and the general public ~'uch united efforts as will
secure for all children and youth the highest advamages lin physical, meaatal, sec/al,
and spiritual edueatior[
1199
MAY-06-2000 16: 07
97X
1
TOTAL P. 04
P. 04
MA¥-06-2~0~
15:35 FROM
7176297 P. O1
Section ;2. The Objects of the National PTA, the V'u~'i~ia PTA/PTSA, 'and this PTAJPTSA
are promoted through, an educational program directed toward parents, teachers, and. the. general
public; are d~eloped through:conferences, committees, projects, and programs; and are governed
and qunli~ed bY the basic policies set. forth in Article I~.
Section ~: ... The or~an~fion is organiz~ exclmively for the charitable, sci~dfic, li~'~xy or
educ~cmal Purposes witl~ the meaning of Section 501(cX3) of ~¢ I~emal Rev~V~ue Code or'
corrcsp°nd~ Section of any f~ture Federal tax code (hereinafter "Imernal Revenue COde").
**ARTICLE IV: BASIC I~)LICIES
The following are basic policies of this PTA/PTSA, in conunon with ~hose of the'National ~TA
and the V'trginia PTA/PTS.~ ~'
a. '. The organization shall be noncommercial, nomectafiar4 and nonpartisan.
The. name of.the orgavi~tion or the names of any members 'in their official
Capacities' shall not' be used to endorse or* promote a COmmercial COncern or in
connection with any Partisan interest or for any purpose not appropriately related
to promotion of the Objec-~ of the organization.
The orgavi-~ion shall nOt-directly or indireCtly--participate or intervene (in. any'
way, including the publishing or distributing' of statements) in arty political
campaign, on behalf of, or in oppOsition to,' any candidate for public office; or
devote more than an insubstantial' Part of its activities m attempting to iafluenC, e.
legis!a60n by propaganda or other0rise.
. The organizaxion shall work With the schools to prOvide quality education for all
children and YOuth. and shall seek' to participate ia the decision-making proCeSs.
· establishing 'school policy, reCOgnizing, that the .legal responsibility to 'make'
'decisions has 'been delegated by the people to the. boards of education, 'state
'education.authorities, .and local education authorities~.
The orgar6mtion shall not enter into membership with other orgar, iTatiom ~xcept
such international or national organizations as may be approved by the National
PTA Board of Directors. The V'n'ginia PTMPTSA'or any of its divisions may
cooperate with other 0rga~i~tiom and agencies concerned with child welfare, but:
a PTA/PTSA representative shall make no commitments that bind th~. group he
represents..
No part of the net earnings of the Organization shall inure to the benefit of or be
distn'butable to its members, directors, tmStee~, officers or other private perSons
1/99
16:09
2
F[BOM 7176297
except that the organization shall be authorized and empowered to pay reasonable
compensation for services rendered and to make payments and distribu6on in
furtherance of the purposes sec forth in Article III hereof.
Notwithstanding any other provision of' thec~ articles, the organization' shall not
carr~ on any activities not pertained to be carried on 0) by an organ{?ation exempt
from Federal income tax under Section 501(c)(3).ofthe Internal Recerme Code, or
(ii) by an:organization, 'contributions to which are deductible under Section
170(c)(2) of the hternal Revenue Code.
Upon the dissolution ofthi~ organization, after paying or adequately providing for
the debts 'and obligations of the' orgaxlization, the remaining a~sets shall/b~
dism'lmted;xo one or more non-profit funds, foundations, or organizations which
have established their tax exempt status under Section 501(e)(3) of the Internal
Kevenue COde.
ARTICLE V: 'RELATIONSHIP WITH NATIONAL PTA AND STATE PTA . '
~;tSeetion '1; This PTAfPTSA shall be organized' and chartered under the authority of'the
Virginia PTA/PTSA in the area in which this PTAIPTSA functions, in conformitY with such' rule~
and regulations, not in conflict with the Bylaws of the National PTA/as the VkLrinia PTA/PTS.,4k
may in 'i~ Bylaws. prescribe. :. The 'V'nL~nia PTA/PTSA shall issue to 'this PTA/PTSA an
appropriate charter evidenCing.the due organization and good standing of this PTA/PTSA. ;
A local PTMPTSA in go°d standing is.'one which:
no ,
Adhexes to ~he Objects and basic polioies of the PTA; .
may be.-approved by the 'V'u'ginia PTA/PTSA. Such bylaws shall not be in conflict with the
Bylaws of the National PTA or the Bylaws of the Virginia pTA/PTSA.
~See~.?n 3. Bylaws of each constituent Organization 'shall include an art/cie on amendments, i
**Seeti°n:4. "This pTA't~SA Shall keep such pemmnent books o£aCcount and records as shall
Remits the! national porti°n of the dUes through the state PTA to'reach 'the
National Office by dates .designated by the National PTA;
Has bylaWSiapproved according to the procedures of each state PTA; and
Meets other .criteria.as may be prescribed by the individual state PTA_
This PTA/PTSA' ~tall adOPt such bylaws for the government of the organizatiOn as
1199
MAY-OG-2080
3
MAY-06-2000 15:36 FROM
717~297 P. 03
be sufficient to establish the Rems of gross income,' receipts,' and disburseme~s of the
o~mization ineludln_g, specificallY, the number of'its members, the dues collected fi.om its
membe~ and the amounts of dues remitted to the V'u'ginia PTA/PTSA. Such books of aCC°u~t
and reeor~ shall at all reasonable times be open to impeetion by an authorized reprev~ntative of
the V'wginia PTA/PTSA or, where directed by the e°mmittee on sta~ and national relationships,
by a duly authorized representative of the National PTA.
**Section'S. The charter of this PTA/PTSA shall be subject to withdrawal and the stattis of
such orwanimfion as a PTA unit shall be subject to termination, in the manner and under the
circumstances provided in the Bylaws of the Vh'ginia PTA/PTSA.
'~Section:6.. This PTAfPTSA is obligated upon withdrawal of'its charter by the Vuginia
PTMPTSA:
· to yidd up and surrender all o£ its books and records and all of its assets and
property to the Virginia PTA/PTSA or to such agency as may be designated b~f the
Vkginia PTMPTSA or to another local PTA organized under the authority of the
Vkginia PTA/PTSA;
to cease and desist from the fimher use of any name that implies or cormotes
. association with'the National PTA or the Virginia. PTA/PTSA or 'status as a
constituent orgax~.afion of the National PTA; and
to carry out promptly, under the supervision and direction' of the Virg~tia
PTA/PTSA, all proceedings necessmy .or desirable .for the purpose of clissol,virig
such local PTA.
**Sectioa..~L Each officer or board member of a local PTA shall be a member of such local
**Sections. Each officer or board member ora constitUent organ;ration shall'be a member °f:a
local pTA:within its
**Section 9,' APTA mfimber stol1 not serve as a voting member ora constimen~t organi~tton':s
board at .the local~ counc'~i district, region, state or nationalievel while serving as a paid employee
of; or ~nder contract to, that consfftuerlt organi?a~-ion. ..
**Section. !0. This PTA/PTSA' Shall colle~ dues from its :members 'and shall remit ~ portion, of
such dues tO the V'~LZ6nla PTA/PTSA as provided in Article.VII hereof.
~*Seeti'on :11. Only members ora local PTA who have paid dues for the current membership year
mayparticipate in the business of'that association.
1/99
MAY-06-2008 97>.'
16:10
TOTAL P. 03
P. OJ
MA¥-06-~000
15:E3 ~ROM 7176297 P. ~3
VIRGINIA PTA/pTS~
Approved by the local unk membership at its meeting on ~/GCz~, z~ /,_~/-/ /~
Signed:
Bylaws Committee
below for use by State BylaWs Chainnma or desiga~ only.)
Approved on behalf of the Board of Managers by the Virginia PTA/PTSA Bylaws
Committee:
State Bylaws Committee
No~.: Bylaws ofth/s local unit. must be submitted for revieTM to the Vi ma
by . irgi'
o,..~' J~:.c~;tgO ~ _to remain a mt in good standine PTA/PTSA
,~,-,~u-~ms to mese o,-o .................... · Submitting
anniversar~ dam wh~- -~-~-~,~-~ ap.p~o, vm. m me interim does not change this 5-year
-~ ~u e oompiete set oI 0ylaws must be submitted for review.
131
MAY-06-2000 16:07 ~?Z P.03
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin~l Date' MAY 24, 2000
Item Number: 8.¢.21.b.
Su~ect: Transfer $5,000 from the Midlothian District Improvement Fund to
the School Board to Purchase Library Furniture for Midlothian
Middle School
County Administrator's Comments:
County Administrator:
BoardActionRequested: Transfer $5,000 from the Midlothian District Improvement
Fund to the School Board to purchase library furniture for Midlothi'an Middle
School.
Summary of Information:
Supervisor Barber requests the Board transfer $5,000 from the Midlothian
District Improvement Fund to the School Board for library furniture for
Midlothian Middle School. The Midlothian Middle School PTA contacted
Mr. Barber and requested a donation from the County to purchase new
library furniture for the school. The County is not legally authorized
to give money to private organizations like the PTA but the County can
give money to the School Board to purchase capital equipment to be used
on County property. The furniture will be owned by the School Board and
will become a part of the School Board's inventory of property.
The balance in the Midlothian District Improvement Fund is $54,201; use
of $5,000 will leave a balance of $49,201.
Preparer:
Rebecca T. Dickson
Attachments:
Title: Director, Budget and Management
0422:49233. ]
#
DISTRICT IMPROVEMENT FUNDS
APPLICATION
This application must be completed and signed before the County can consider
a request for funding with District Improvement Funds. Completing and signing this
form does not mean that you will receive funding or that the County can legally
consider your request. Virginia law places substantial restrictions on the authority of
the County to give public funds, such as District Improvement Funds, to private
persons or organizations and these restrictions may preclude the County's Board of
Supervisors from even considering your request.
What is the name of the applicant (person
or organization) making this funding
request?
If an organization is the applicant, what is
the nature and purpose of the organization?
(Also attach organization's most recent
articles of incorporation and/or bylaws to
application.) wo ?ror-n,~-~e'~¼~ t.,..~o~ c~c
What is the amount of funding you are
seeking?
Describe in detail the funding request and
how the money, if approved, will be spent.
Is any County Department involved in the
project, event or program for which
you are seeking funds?
If this request for funding will not fully fund
your activity or program, what other
individuals or organizations will provide
the remainder of the funding?
0407:23380.1
Page 2
If applicant is an organization, answer the
following:
Is the organization a corporation?
Is the organization non-profit?
Is the organization tax-exempt?
.Yes
Yes
Yes
No ~
No
No
What is the address of the applicant
making this funding request?
What is the telephone number, fax number,
e-mail address of the applicant?
Signature of applicant. If you are signing on
behalf of an organization you must be the
president, vice-president, chairman or vice-
chairman of the or.~a~ization.
Signature
Title (if signing on behalf of an organization)
Printed Name
0407:23380.1
134
Midlothian Middle School PTA
Library Renovation Project
December 9, 1999
Midlothian Middle School is becoming old and worn. We really need to fix
things up.
The County School Board has been asked for help, but most of the county
school budget goes to building new schools. We have been told that if a
school is in extremely poor condition, the county may agree to refurbish it.
We don't want to wait until it is that bad!
In the meantime, the PTA has decided to take steps to start to improve the
condition of our school. The library is used by all of the students, teachers,
and is used as a meeting place for parent/teacher conferences and
numerous community events. For that reason, we thought we'd start our
renovation in the library.
County School Board Assistance
The library carpet is quite worn and faded. As a result of efforts of this PTA
committee, loose seams were recently glued down by county maintenance
personnel because the carpet would buckle when the librarians push carts
containing TVs and other equipment. We have been told that we are on the
county's "list" to get new carpet, but we can't be guaranteed that it will be
this year or even next year. We would like the carpet replaced this year.
Dr. James Schroeder of the School Board has been contacted to help us
with this. He has asked Cad Chaffin from the Central Office to evaluate the
carpet and determine what can be done for us. We are not aware that he
has done that yet, but expect him to do so in the near future. The committee
is continuing to work on that problem.
Until recently, the lighting was need of repair, too. There are 50 fluorescent
lights in the main library area. The covers were missing on 16 of them. In 7
of the fixtures, only 2 of the 4 bulbs were working. Another 2 had minor
problems such as bowing and cracks. In the library clerk's room, 3 out of 16
lights had missing covers. The committee contacted Dr. Scroeder about this
problem and thanks to his intervention, the lighting problems have been
fixed.
We were going to raise the money for paint, and we had a parent volunteer
group all set to do the actual painting. However, the county has agreed to
provide the paint and the school maintenance personnel have agreed to
paint the library walls. We are very thankful for that. It is saving us about
$300 for paint and relieves us of painting duty.
It should be noted that the carpet, lighting and paint had been in need of
repair for several years. Attempts to have them fixed were unsuccessful
until this committee got involved.
The library fumiture is worn, chipped and wobbly. Some of the chairs have
been discarded because they were dangerously unstable. The last time
furniture was purchased was in 1968 -- that's 31 years ago! The rest of it
was added from classroom discards. It's in pretty bad shape. Our Principal,
Mr. Leslie, has told us that due to budget constraints, the county can not
even consider helping us replace the furniture.
We are thankful to have received the county support for the lighting and the
promise to paint. And, we are hoping that the carpet can be replaced this
year.
PTA Fund Raising For Furniture; Drape.~
The PTA Library Renovation Committee is trying to raise the money to
replace the furniture and drapes. We are asking area businesses and civic
groups for cash donations. (Attachment 1 is a copy of the official letter we
are using for our requests). Any company or group that gives us the money
to buy an item of furniture will have its name engraved on a plaque and
placed on the furniture. A local engraving company has agreed to provide
the brass plaques and the engraving at no cost to us.
A parent who has a drapery business has agreed to sew new drapes for us.
We will just have to buy the fabric.
We need about $26,000 to purchase 70 new chairs ($103.00 each), 14
tables ($514.00 each), 4 computer tables ($1947.50 each) and 16 computer
stools ($50.00 each). We figure the drapes will cost approximately $2000.
Any extra money will go toward murals or artwork for the walls.
We staked this project last April. We have currently received $11,096.50
from the community. (Attachment 2 is a list of donors). We've asked 10
area civic groups for help. They raise money all year and disperse it to
charitable causes in May -- we are hoping to receive some donations from
them. We currently have 37 requests to area businesses from whom we are
waiting for responses. We solicit more businesses each week. It would be
great to have all or most of the money raised by June so we could purchase
the furniture before the start of school next year.
Community Support
As you can see, the community has shown strong support for this project.
Thirty area businesses, civic groups, and families have made generous
donations. We have a local printer donating brass plaques for us. We have
wonderful parent volunteers: one to sew the huge drapes, one to attach the
plaques to the furniture, several to host a thank you reception, several to
solicit donations. We have also received maintenance support from the
County School Board -- not as much as we'd like, but we do believe it is all
they can possibly do for us.
We are hoping that the District Improvement Fund could help us out with a
monetary donation for the purchase of furniture. We feel the community is
supporting us very generously, but we need even more help.
We would like to complete this project by June of next year (2000). Your
assistance would be greatly appreciated. Without your help, it will probably
take us at least another year to raise the $26,000.
Contact
If you need any more information, please call Karin Henry on 897-5484 or
e-mail me at chatami@aol.com.
CHESTERFIELD COUNrI PUBLIC SCHOOLS
Chesterfield, Virginia 23832
SCUOOL
1
13501
Mi~othian
~rnp/ke
' ' '"----' "' '--' '- Mi~othian, ~r~nia 23113
Offidal Le er 0sed to Request Donations Te hon : m04) S- 4 0
TDD: (804) 748-1638
Midlothian Middle School has proudly served the Midlothian community for 15 years. We
currently educate 1322 students annually and employ 130 teachers and staff members. Midlothian
Middle School also provides meeting places for numerous academic and non-academic functions. Our
goal is to continue to provide Midlothian with a quality school that meets the needs and higher standards
of the community.
The Midlothian Middle School Parent / Teacher Association is now reaching out to the community
it serves. We are soliciting funds to replace our old library furniture. Tables and chairs were last
purchased in 1968. Additional furniture has been acquired through the years from classroom discards.
After 31 years of use, our conglomeration of furniture has become worn and unstable. We are in
desperate need of an update.
The appearance of our library is very important. We want to provide our students with an
atmosphere that is conducive to serious work -- one that reflects the excellence of our library collection
and state-of-the-art equipment. Additionally, we want our library to continue to serve as a meeting place
and an interface between our school and community.
To fully furnish the library, we need 14 tables, 70 chairs, 4 computer tables and 16 computer
stools. Our "wish list~ also includes new drapes and paint for the walls. Your donation to cover the cost
of one or more items would be greatly appreciated. Our needs are shown in detail on the attachment.
If you are able to help us in any way, the school and community will be extremely grateful. Your
business name will be engraved on a plaque which will be placed on each of the chairs or tables you
sponsor. We will also thank you in our school newsletter which is mailed to our 850 school families. In
addition, do not forget that your charitable donation will be tax deductible.
This is a wonderful opportunity to express your community pride. Thank you in advance for any
support you can provide. Your involvement in this community service will be immensely appreciated for
years to come by the thousands of students and community members who use the Midlothian Middle
School library.
Sincerely,
Midlothian Middle School Library Renovation Committee
President, Midlothian Middle School PTA
Principal, Midlothian Middle School
CHESTERFIELD COUN. k' PUBLIC SCHOOLS
Chesterfield, Virginia 2 832
.... ' ~DLOTH~
. · ~DD~ SCHOOL
13501 Mi~othi~ ~pike
Mi~othian, ~r~nia 23113
Libra~ Furniture Needs Telephone: (804) 378-2460
~D: (804) 748.1~8
Any donation you can make will be very useful and appreciated. Possibilities you may consider
include:
Contribute any amount of your choice. The funds will
be applied toward furniture, drapes or paint as needed.
Our needs total $26,000.
II. Or designate which furniture you would like to sponsor:
A. Chairs. We need a total of 70 chairs costing $103.00 each.
chairs @ $103.00 =
B. Tables. We need a total of 14 tables costing $514.00 each.
tables @ $514.00 =
C. Computer tables. We need 4 tables costing $1947.50 each.
tables @ $1947.50 =
D. Computer stools. We need 16 stools costing $50.00 each.
stools @ $50.00 =
Groups.
1, Table + 4 chairs = $926.00
2. Table + 6 chairs = $1132.00
3. Computer table + 4 stools = $2147.50
F. Drapes. Cost: $2000.00
Name to be printed on plaque(s):
Please make checks payable to Midlothian Middle School PTA and mail to:
Treasurer, Midlothian Middle School PTA
Midlothian Middle School
13501 Midiothian Turnpike
Midlothian, Virginia 23113
139
Attachment 2
List of Donors
Date
5-20-99
5-20-99
5-21-99
5-20-99
6- 3-99
6- 3-99
6- 3-99
6- 8-99
6-10-99
6-18-99
8- 2-99
8- 2-99
8- 3-99
8- 3-99
9- 9-99
9-27-99
10-21-99
10-21-00
10-21-99
10-21-99
10-21-99
11- 3-99
11- 3-99
11- 9-99
11-10-99
11-18-99
11-18-99
12- 8-99
12 -8-99
12- 8-99
12- 8-99
Library. Renovation Fund Status
Donor
David C. Martin, Attorney
Midlothian Builders Club 1999
Roger W. Radford
MMS PTA
John S. Peery, OD
Wayne F. Wilson
Larry W. Buchanan
Wal-Mart
Central Virginia Bank
Pam Tinsley
Merchants Tire & Auto Service Center
Drs. Wood, Lombardozzi, Eddleton
Dr. Dunlevy
Gary Johnson
Midlothian Animal Clinic
MMS PTA
Lowe's Home Improvement Warehouse
Woman's Club of Walton Park
Comcast Cablevision
Drs. Davis, Nyzcepir
Kiwanis Club of Midlothian
Virginia Paint Company
Katherman and Compnay, Inc.
Queensvmill Civic Association
Haverty's Furniture
Pence Auto Mall
Virginia Power
Napier Signature Homes, Inc.
Napier Realtors, ERA
Kit Vaughan
Safeco Insurance Companies
Amount
$50.00
$1,132.00
$103.00
$1,500.00
$206.00
$103.00
$103.00
$50.00
$103.00
$103.00
$412.00
$103.00
$103.00
$103.00
$103.00
$1,000.00
$100.00
$514.00
$300.00
$514.00
$1,132.00
$103.00
$2OO.OO
$SO.O0
$25O.OO
$100.00
$100.00
$103.00
$103.00
$103.00
$2,147.50
Cumulative Total
$11,096.50
L40
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 24, 2000
Item Number:
8.C.21.c.
Su~ect: Transfer $4,000 from the Clover Hill District Improvement Fund and
$4,000 from the Matoaca District Improvement Fund to Parks and Recreation
to Construct a Softball Field Fence at Manchester High School
County Administrator's Comments:
County Administrator:
Board Action Requested:
Transfer $4,000 from the Clover Hill District Improvement Fund and
$4,000 from the Matoaca District Improvement Fund to Parks and
Recreation to construct a softball field fence at Manchester High
School.
Summary of Information:
Supervisors Warren and Humphrey request that $4,000 from the Clover Hill
District Improvement Fund and $4,000 from the Matoaca District
Improvement Fund be transferred to Parks and Recreation to construct a
softball field fence at Manchester High School. The Chesterfield Little
League requested a donation from the County install a fence at
Manchester High School softball field. The County is not legally
authorized to give money to private organizations like the Little League
but the County can give money to Parks and Recreation to make public
capital improvements on County property.
The balance in the Clover Hill District Improvement Fund is $72,838;
use of $4,000 will leave a balance of $68,838; the balance in the
Matoaca District Improvement Fund is $53,644; uses totaling $39,657 will
leave ~ balance of $13,987.
Preparer: ~~' 1. /.-~1 ('~ Title: Director, Budget and Management
Rebecca T. Dickson 0422:49260.1
Attachments:
Yes [-~ No
141
DISTRICT IMPROVEMENT FUNDS
APPLICATION
This application must be completed and signed before the County can consider
a request for funding with District Improvement Funds. Completing and signing this
form does not mean that you will receive funding or that the County can legally
consider your request. Virginia law places substantial restrictions on the authority of
the County to give public funds, such as District Improvement Funds, to private
persons or organizations and these restrictions may preclude the County's Board of
Supervisors from even considering your request.
What is the name of the applicant (person
or organization) making this funding
request?
If an organization is the applicant, what is
the nature and purpose of the organization?
(Also attach organization's most recent
articles of incorporation and/or bylaws to
application.)
What is the amount of funding you are
seeking?
oeo
,.
Describe in detail the funding request and
how the money, if approved, will be spent.
Is any County Department involved in the
project, event or program for which
you are seeking funds?
If this request for funding will not fully fund
your activity or program, what other
individuals or organizations will provide
the remainder of the funding?
0407:23380.1
Page 2
If applicant is an organization, answer the
following'
Is the organization a corporation?
Is the organization non-profit?
Is the organization tax-exempt?
Yes No
Yes .~'~' No
Yes No
What is the address of the applicant
making this funding request?
What is the telephone number, fax number,
e-mail address of the applicant?
Signature of applicant. If you are signing on
behalf of an organization you must he the
president, vice-president, chairman or vice-
chairman of the organization.
Signature
Title {if signing on behalf of an organization)
Printed Name
0407:23380.1
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
page 1 'of ~1~
Meetin~ Date:
May 24, 2000
Item Number:
8.C.21.d.
Subject: Request to Transfer $2,500 from the Matoaca District Improvement
Fund to the School Board to Install a Message Board at Ettrick Elementary
School
County Administrator's Comments:
County Administrator:
Board Action Requested:
Request to transfer $2,500 from the Matoaca District Improvement Fund to
the School Board to install a message board at Ettrick Elementary
School.
Summary of Information:
Supervisor Humphrey requests the Board transfer $2,500 from the Matoaca
District Improvement Fund to the School Board to install a message board
at Ettrick Elementary School. The Ettrick Elementary PTA contacted Ms.
Humphrey and requested a donation from the County to purchase a message
board for Ettrick Elementary School. The County is not legally
authorized to give money to private organizations like the PTA but the
County can give money to the School Board to make public capital
improvements on County property.
The balance in the Matoaca District Improvement Fund is $53,644; uses
totaling $39,657 will leave a balance of $13,987.
Preparer:
Rebecca T. Dickson
Attachments:
Yes
----]No
Title: Director, Budget and Management
] 222:4926 ]. !
144
~1A¥-1~-00 ~RI 08~22 AM ETTRICK ELEM.
~I~A~'-OZ-~0%~O' ''~ 16:48 F'ROI'I ~-~CHEST~RFIELD Bd,OF $ .... Ip~
180452004~0
P.02
DISTRICT IMPROVEMENT FUNDS
This application must be completed and signed before the County can consider
a request for funding with District Improvement Funds. Completing end sigrt[ng .[his
form does not mean that you will receive funding or that the County can legally
consider your request. Virginia law places substantial restrictions on the authority of
the County to give public funds, such as District Improvement Funds, to private
persons or organizations and these restrictions may preclude the County's Beard of
Supervisors from even considering your request.
What is the name of the applicant (person
or organization) making this funding
request?
Teacher Association ~
2. If an organization is the applicant, what is
the nature and purpose of the organization?
(Also attach organization's most recent
articles of incorporation and/or bylaws to
application.) i, To promote the welfare
school,community, ~n_d. place of worship. 2. To r.a_i_s~e th_9,e__s, Jk~k.d_~_ar.~$__o~ ._home__life.
3. To secure adequate laws for the care and protection of children and youth.4.
To bring' into closer relat[on-~?~-"h~me ~-n'~[--~-l~"s--6~-t~ parents and teachers
may cooperate intelligently in the education of children and youth.5. To develop
between educators ,an.d the general p. ublic such united efforts as will secure for
3. What ~s tile arnount of run,ling you are
.... seeking? $2,000
~11 cniiaren an~ youth the highest advantages
and spiritual education.
Describe in detail the funding request and
how the money, if approved, will be soent. ~o de-~ray~t~ecoo~es~er~%he
purchase of a marquee for Ett~ok Elementary School.
Is any County Department involved in the
project, event or program for which
you are seeking funds7
Nofle
If this request for funding will not fully fund
your activity or program, what other
indiviQuals or organizations will provide
the remainder of the funding?
Ettrick Elementar Sc .
..... - ....... Y_ hool
Ettrick PTA
145
MRY-12-20~ 1~: 04 18045200430 97Y. P.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin~l Date:
Subject:
Ma~/24, 2000
Item Number: 8.c.22.
Request for a Permit to Stage a Fireworks Display at Cloverleaf Mall
on July 3, 2000
County Administrator's Comments:
County Administrator:
Board Action Requested:
Request for a Permit to Stage a Fireworks Display at Cloverleaf Mall on
July 3, 2000.
Summary of Information:
Angela Agee, Marketing Director of the Cloverleaf Mall Merchants
Association, has requested permission from the Board of Supervisors to
stage a fireworks display at Cloverleaf Mall, in the vacant field behind
Hecht's Department Store, on Mondays July 3, 2000, with a rain date of
July 7. Fireworks have been displayed on the same property each year
for at least the last nine years. The Cloverleaf Mall Merchants
Association and Dominion Fireworks, Inc. have obtained a liability
insurance policy naming the County of Chesterfield as an additional
insured party in the amount of $2~000,000, which has been approved by
Risk Management. Lt. James R. Picardat of the Fire Prevention Bureau
reviewed this fireworks request and indicated that it meets the criteria
under the Fire Prevention Code.
Preparer:
StevenL. Micas
Attach ments:
~'~ Yes
No
Title: County Attorney
1222:49044.1
F.D. 1 "-'
CHESTERFIELD FIRE DEPARTMENT
INCIDENTAL REPORT
TO:
FROM:
DATE:
SUBJECT:
/
p:\arp\forms\inciden, frm Rev. 08/97
04/11/00 TUE 15:09 FAX 8042767965 CLOVERLEAF ffALL
I'1PJ~-30-2000 0~:12 .--~Che~ter~ield Fire Preu.
, 804 ?G$ B7GG
~002
P.03/04
Application for trireworks Display
~rint or Type All Information)
Date ofApplication:~3, f~ !/oo
Event Name.~. Fireworks Display
Time of Fireworks: 9: 30 pm
Event Location-
Da~,,?nday, July 3, 2000
RaW, Date: FCi&~y.~July 7th, 2000
Vacant lot in the back mall parking ldt (Cloverleaf Mall)
Shooting site/D/splay ama:_
Sponsoring Organization:
(include m~p)
Cloverleaf Mall Marketing Fund
Vacant lot in the back mall par~inE lot
Dwight Rice, General Manager
Pemon In Char~ of Event:-
Mailing Address;. 7201 Mldlothian Turnpike,
Box 13407
City:_ Richmond
Work Phone:, ' 2,76-8652
Stat~:_~_..__ Zip' 23225
Home Phon~
Person Coordinating Fireworks:
(for the sponsor)
Mailing Addxes$:,
Richmond
City:
Angela Agee, Marketing Dire~.tor
7201Mtdlothian Turnpike, PO Box 13407
~ 23225
Work Phone: 276-8_652
Home ?hol~e: N/A
Company Responsibl~ for Shooting:
MailingAd~-ess: PO Box 3015
City:__ P. etersburg
Work Phone:,,, 804-733-6792
Shooters Nam~ Bubba
Dominion Fireworks, Inc.
St~t~:. VA
Zip:~ 23805-3015
800-374-4434 #27935
04/11/00 TUE 15:09 FAX 8042767965 CLOVERLEAF HALL
;~R~-30-2000 09:12 ~_~Chesterfield Fire Preu.
804 7~8 8?66
P. ~a4/o4
Attach a list of fireworks to be us~ in l~e display.
Attach a copy of thc cc~tific~,te of insumuce.
Include a site drawing noting dis~ site, spectator viewing ~ ~rea, partd.g, and any
nearby strucl~u'cs. '
Should you have any questions, call th~ Fire and Life Safety Di ~isic~u at 748-1426.
Return application to:
Chesterfield Fire Department
Fire aud Lif~ Safety
P. O. Box 40
Chcstcrtield, VA 23832
(office use only)
Site suitable for display pending County Auomcy and ii o~d of Supervisors
approvaJ.
Site uusuitable.
Ev~t l~epr~sentative:_ D~
TOTRL P. 04
08:54
FIREWORK DISPLAY
CLOVERLEAF MALL
CHESTERFIELD COUNTY, VA.
JULY 3,2000
SIZE AMOUNT DESCRIPTION
3 1NCH 150 ASSORTED
4 INCH 80 ASSORTED
5 INCH 30 ASSORTED
6 INCH 20 ASSORTED
THE GRAND FINALE WILL CONSIST OF AN ADDITIONAL 150 3 INCH
ASSORTED SHELLS AND ADDITIONAL 100 2 INCH SHELLS
04/11/00 TUE 15:10 FAX 8042767965 CLOVERLEAF MALL ~004
04/11/00 TUE 15:11 FAX 8042767965 CLOVERLEAF I~ALL ~006
i ,~ ~' U,~L~,mi~ ~ ~~ ~~~~~~" ~~~[~+~ ~""~9"'~ '~~~~~~ .......... ' =~;' ~" J~" "~' [~' .... "~' '~' ...... h' ~" ~'~ ......DA~ (MM/DD~Y)'-~*'- "'~
.....
Britton-Gallagher & Assoc.
6240 'SOM Center Rd.
Cleveland, OH 44139-2985
INSURED
Dominion Fireworks, Inc.
P. O. Box 3015
Petersburg VA 23805
ONLY AND CONFERS ~10 RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
COMPANY
A
COMPANIE ~_ AFFORDING COVERAGE
Lexington Ins,, rance Co.
COMPANY
~ B Granite Szate nsurance Co.
COMPANY
c
COMPANY
D
THIS IS TO CERTIFY THAT THE POLICJES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURI! D NAIVIED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITH~,'TANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER )OCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY ~E ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBEI ~ HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN R~DUCED BY PAID CLAI ~1S,
TYPE OF IN6URANCE
GENERAL UA611.1TY
COMMERCIAL GENERAL LIABILITY
__ CLAIMS MADE I XJ OCCUR
__ 0WNE, R°$ & CONTRACTOR'S PROT
AU'r0MO~LE UABILfTY
,ANy AUTO
ALL OWNL~) AIJTO~
SCHEDULED AUTOG
HIRED AUTO~;
NON-OWNED AUTOS
GARAOE LIABILITY
ANY AUTO
POLICY NU'MOER
401 ,[023
81ndl 18380
5640993
POLI~flI' FJ:FECTIVE
DATE (MMIDDffY)
3j23t00 .-
3123/00
3/23i00
OE$CR;P¥~ON OF OPERATION~ILOCATION$/VEHICLE~iSPE~AL ITE.M$
DATE: JULY' 3,2000 ADDITIONAL INSURED:
RAIN DATE: TED
LOCATION: PARKING LOT CLOVEPT,W. AF MA~.T. CHE$TERFT~.r~D COUNTY, VA.
POUCY EXP)RATIOh
DATE IMMIDD/YYI
3/23/O1
3123/01
UMIT$
CHESTERFIELD :OUN'I~f, VA.
GEZ4ERA L. AGGRC-GA'rE
PROC UCT$
PERSONAL & ADV INJURY
COMIIINED SINGLE UMIT
,~AC~ OCCURRENCE $ 1000000
FiRE I~,MAGE [Any one fire) 0 50000
MED I':XP (Any ane ;ePson) ~
3/23101 ~CH OCCUn~ENC~
BO DII, Y INJURY
(Per D,)raon)
BODILY INJURY
{Per a,."claentl
PROPI;RTY DAMAGE
AUTO ONLY . EA AccIDENT
OTHEI~I THAN AU'fO ONLY:
EACH ACCIDEN'
AGGREGATE
AGGRJ~GATE
2900000
2000000
1000000
1000000
4000000
4000000
.SCRIBED 'POUCIP~ ~E CANCELLED B~PORE THE
ISSUING COMPLY W~ ~D~VOR TO MAIL
~E C~IFI~TE HOL~ ~ TO THE ~,
~.~E NO ~eATION OR L~
WC STATU-
EL EAC:}-I ACCIDENT
EL DIS:_,a. SE · POLICY LIMIT
EL DIS,-~ASE - EA EMPLOYEE
SHOULD JU~IY OF THE ABOVE DJ
EXPIRATION DATE THEREOF. THE~
· . :30 DAYS WRrl~FE~ NOTICE TO
~.J~.T~AILURE TO M~L SUCH NOT
OF A~ KIND UPON THE ~(',
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 24, 2000
Item Number:
Subject:
Hearing of Citizens of Unscheduled Matters or Claims
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
Staff has received a request from Mr. David Ash to address the Board
regarding the county's massage therapy laws. Mr. Ash's request is in
compliance with Section 6 of the Board's Procedures relating to citizens
speaking on unscheduled matters.
Preparer:
Lisa H. Elko
Title: Clerk to the Board
Attachments:
Yes
[---~ No
DAVID ASH
8312 OUTPOST CIRCLE
CHESTERFIELD, VA. 23832
804~276-6462
MAY 15, 2000
MR. RAMSEY,
I AM.A CHESTERFIELD-COUNTY RESH)ENT, LFVING IN MR. KELLY'S
DISTRICT. I WOULD LIKE TO REQUEST A BRIEF 5 MINUTE TIME SLOT
AT THENEXT BOARD'OFSUPERVISOR'S MEETING ON MAY 24~' 200~, AT
3:30PM. I WOULD LIKE THIS TIME TO INCOURGE THE BOARD TO
REVIEW THEIR POSITION'ON THE. CO~'NTY' S-M-ASSAGE THERAPY
LAWS AND TO GIVE CONSIDERATION TO THE MODIFICATIONS MY
ORGANIZATION BELIEVE'WOUI~DBENEFtT CHESTERFIEIaDCOUINTY
RESIDENTS.
THANK YOU,
DA'VID ASH'"
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ~ of ~
Meetin~Date: May 24, 2000
Item Number: 10.^.
Report On:
Developer Water and Sewer Contracts
Back~round:
The Board of Supervisors has authorized the County Administrator to
execute water and/or sewer contracts between the County and the
Developer where there are no County funds involved.
The report is submitted to the Board members as information.
Summary of Information:
The following water and sewer contracts were executed by the County
Administrator:
Contract Number:
Project Name:
95-0127
Church of God at Enon Church Road
Developer:
Church of God Trustees
Contractor:
Contract Amount:
District:
C. D. French Excavating Contractor, Inc.
Water Improvements - $11,500.00
Wastewater Improvements - $2,250.00
Bermuda
Prepared By:
Beck, Jr.
County Administrator:
Attachments:
Yes
149
Agenda Item
May 24, 2000
Page 2
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
97-0161
Swift Creek Crossing, Section 4
Jarrett L.P.
Piedmont Construction Company Incorporated
Water Improvements - $81,649.00
Wastewater Improvements - $95,348.00
Matoaca
97-0273
Whitley Manor Section 2 at The Highlands
Nash Road/Woodpecker Road Trust
Castle Equipment Corporation
Water Improvements -
Matoaca
$95,952.00
98-0197
Deer Run Animal Medical Center
Nay Properties, LLC
Chesapeake Excavation and Utilities, Inc.
Water Improvements - $11,978.00
Wastewater Improvements - (Private)
Matoaca
98-0223
Averitt Express Truck Terminal
Averitt Properties, Inc.
Richard L. Crowder Construction Company
Water Improvements -
Wastewater Improvements
Bermuda
$31,463.00
(Private)
150
Agenda Item
May 24, 2000
Page 3
o
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
99-0041
Prillaman Chemical Water Extension
Prillaman Chemical Corporation
Couch Construction Company, Inc.
Water Improvements -
Bermuda
99-0126
Braxton, Section C
W. S. Carnes, Incorporated
Coastal Utilities, Incorporated
Water Improvements -
Wastewater Improvements -
Dale
99-0205
Filtrona Corporation
Ashton Industrial Park
Filtrona Richmond Inc.
Castle Equipment Corporation
Water Improvements
Wastewater Improvements -
Bermuda
99-0210
Rivers Bend at The Villas
Emerson Builders
Castle Equipment Corporation
Water Improvements -
Wastewater Improvements -
Bermuda
$1,300.00
$56,358.00
$38,474.00
$15,245.00
(Private)
$46,549.00
$47,250.00
Agenda Item
May 24, 2000
Page 4
10.
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
99-0218
St. James Woods, Section H
ASC Land Corporation
R.M.C. Contractors, Inc.
Water Improvements -
Wastewater Improvements -
Matoaca
$41,985.00
$52,724.00
11.
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
99-0296
CSE - Service Center Facilities @ Old Stage Road
Con-Way Southern Express
a Part of Con-Way Transportation Services, Inc.
Chesapeake Excavation and Utilities, Inc.
Water Improvements - $68,186.00
Wastewater Improvements - (Private)
Bermuda
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 24, 2000
Item Number: 10. B.
Su~ect:
Status of General Fund Balance, Reserve for Future
District Improvement Fund, and Lease Purchases
County Administrator's Commen~:
Capital
Projects,
County Administrator:
Board Action Requested:
Summary of Information:
Preparer: ~~ Title:
Attachments:
Yes ~ No
County Administrator
# 153
CHESTERFIELD COUNTY
GENERAL FUND BALANCE
May 18, 2000
BOARD
MEETING
DATE
07/01/99
11/23/99
11/23/99
11/23/99
11/23/99
12/15/99
11/23/99
12/15/99
11/23/99
12/15/99
11/23/99
12/15/99
11/23/99
12/15/99
DESCRIPTION
FY2000 Actual Beginning Fund Balance
Designate excess revenue (County) for non
recurring items in FY2001
Designate expenditure savings (County)
for non-recurring items in FY2001
Designate excess revenue (Schools) for non
recurring items in FY2001
Designate excess revenue (Schools) for non
recurring items in FY2001
Designate expenditure savings (Schools)
for non-recurring items in FY2001
Reappropriation of FY99 County Results
of Operations for Police
Reappropriation of FY99 County Results
of Operations for Parks and Recreation
Reappropriation of FY99 County Results
of Operations for Libraries
Reappropriation of FY99 County Results
of Operations for Fire
Reappropriation of FY99 County Results
of Operations for Presidential Primary
AMOUNT
(1,653,055)
(793,967)
(94,422)
(470,514)
(1,940,408)
(540,800)
(280,000)
(135,000)
(342,000)
(106,000)
BALANCE
$36,694,598
35,041,543
34,247,576
34,153,154
33,682,640
31,742,232
31,201,432
30,921,432
30,786,432
30,444,432
30,338,432
154
11/23/99
12/15/99
11/23/99
12/15/99
06/30/00
CHESTERFIELD COUNTY
GENERAL FUND BALANCE
May 18, 2000
Reappropriation of FY99 County Results
of Operations for Economic Development
Incentives
Reappropriation of FY99 County Results
of Operations for Relocations in
Administration Building
FY00 Budgeted Addition to Fund Balance
(750,000)
(100,000)
1,246,900
29,588,432
29,488,432
30,735,332
CHESTERF~LD COUNTY
RESERVE FOR FUTURE CAPITAL PROJECTS
TRADITIONALLY FUNDED BY DEBT
May 18, 2000
Board
Meeting
Date Description
FOR FISCAL YEAR 2000 BEGINNING JULY 1, 1999
Amount
04/28/1999 FY2000 Budgeted Addition
8,034,500
04/28/1999 FY2000 Capital Projects
(7,120,900)
08/25/1999
Transfer to LaPrade Library Project for
construction
(15o,ooo)
09/17/1999
Partial Release of designation for Henricus Land
Purchase based on final grant award
104,425
12/15/1999
Transfer to Circuit Court Project for
construction of courtrooms/chambers/parking lot
(300,000)
02/23/2000
Transfer to Coalboro Road Extended Project
for construction in conjunction with Vulcan
Materials Company
(35o,ooo)
04/12/2000
Transfer for Ecoff Avenue Land Acquisition for
recreational and athletic facilities
(250,000)
Balance
8,650,602
1,529,702
1,379,702
1,484,127
1,184,127
834,127
584,127
DISTRICT IMPROVEMENT FUNDS
May 18, 2000
District
Prior Years FY2000
Carry Over Appropriation
Funds Used
Balance
Bermuda $19,428 $38,500 $48,081
Clover Hill 108,410 38,500 74,071
Dale 41,494 38,500 48,436
Matoaca 53,542 38,500 38,398
Midlothian 100,906 38,500 85,205
County Wide 0 13,500 0
9,847.78
72,838.41
31,557.67
53,644.47
54,201.20
13,500.00
Prepared by
Accounting I)epartm~at
April 30, 20OO
Date
Began
12/88
Description
SCHEDULE OF CAPITALIZED LEASE PURCHASES
APPROVED ANDEXECUTED
Airport State Police
Hangar Additions
County Warehouse
Total
* 12/93 Real Property Lease/
Purchase
04/99
Public Facility Lease
Juvenile Courts Project
Original
Amount
$128,800
331,200
460,000
17,510,000
16,100,000
Date
Ends
12/00
12/01
11/19
Outstanding
Balance
04/30/00
$15,019
38,619
53,638
4,835,000
16,100,000
TOTAL APPROVED
AND EXECUTED
$34A50.64~9
PENDING EXECUTION
Non~
*Second Refunding of Cerfiticates of Participation, Series 1985
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Meeting Date: May 24, 2000
Item Number: I0.C.
Subject:
Roads Accepted into the State
County Administrator's Comments:
Secondary System
County Administrator:
Board Action Requested:
Summary of Information:
Preparer:
Lisa H. Elko
Attachments'
Yes
Title:
Clerk to the Board
# 15~
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 O.
c::; o o
6 6 ~,
160
o. e-! o o. o.
0 0 0 0 0
','-' O. ,-. ,-'-. 0 0 0
0
161
0 0 0 0 0 0 0 0 0 0 0 0
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin~ Date'
May 24, 2000
Item Number: 10.D.
Subject:
Request to Hold a Closed Meeting
County Administrator's Comments:
County Administrator: ~~-~
Board Action Requested:
Summary_ of Information:
Closed meeting pursuant to §§ 2.1-344(A) (7), Code of Virginia,
1950, as amended, for consultation with legal counsel regarding the
pending zoning prosecution of Morris Industries, Inc.
Preparer:
'gt~even L. Micas
Attachments:
~-] Yes
No
Title: County Attorney
0814:49348.1
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of !
Meetin~l Date: Ma~/24, 2000
Item Number: 14.^.
Sub_iect:
Resolution Recognizing Kevin Davis
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of attached Resolution
Summary of Information:
Mr. Barber requested that the attached Resolution be adopted.
This resolution is in recognition of Kevin Davis' outstanding scholastic
achievement and for becoming the Metro Richmond area representative in the
76th Annual Scripps-Howard National Spelling Bee in Washington, D.C.
Director, Public Affairs
Attachments:
Yes ~ No
RECOGNIZING MR. KEVIN DAVIS FOR WINNING
THE RICHMOND REGIONAL SPELLING BEE
WHEREAS, Mr. Kevin Davis is a 13-year-old resident of Chesterfield
County; and
WHEREAS, Kevin is an eighth grade student at Manchester Middle
School; and
WHEREAS, during April 2000, Kevin won first-place honors in the
Richmond Regional Spelling Bee; and
WHEREAS, as the Regional champion, Kevin will represent the Metro
Richmond area in the 76th Annual Scripps-Howard National Spelling Bee in
Washington, D.C.; and
WHEREAS, Kevin also will receive a $1,500 scholarship from the
Richmond Times-Dispatch, sponsor of the spelling bee; and
WHEREAS, Kevin will also take an expenses-paid trip to the national
competition with his family; and
WHEREAS, Kevin will also receive a free Merriam-Webster dictionary
as a prize; and
WHEREAS, all Chesterfield County residents should be aware of this
outstanding young student and his accomplishments; and
WHEREAS, all Chesterfield County residents wish Kevin success as he
represents the County and the region at the national competition.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of
Supervisors recognizes the outstanding accomplishments of Mr. Kevin
Davis, is proud to have him represent Chesterfield County and the
Metropolitan Richmond area, and wishes him continued scholastic success.
AND, BE IT FURTHER RESOLVED, that a copy of this resolution be
presented to Kevin and that this resolution be permanently recorded among
the papers of this Board of Supervisors of Chesterfield County, Virginia.
164
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of I
Meeting Date: May 24, 2000
111111 II I I I II I I
item Number: 14. B.
II I I I I I I I
Subject:
Recognition of'~olunteer Rescue Squad Week'~ May 21-27, 2000
County_ Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of attached resolution.
Summary of Information:
Representatives from the rescue squads will be present at the meeting to
accept the resolutions.
Steve A. Elswick
Title: Fire Chief,
Attachments:
Yes
No
RECOGNIZING MAY 21-27, 2000, AS "VOLUNTEER RESCUE SQUAD WEEK"
WHEREAS, Bensley-Bermuda, Ettrick-Matoaca, Forest View, and
Manchester Volunteer Rescue Squad members provide basic and advanced pre-
hospital patient care, a vital public service, to the citizens of
Chesterfield County; and
WHEREAS, access to quality emergency care dramatically improves the
survival and recovery rate of those who experience sudden illness or
injury; and
WHEREAS, last year volunteer rescue squad members in Chesterfield
County answered almost 9,000 emergency medical responses; and
WHEREAS, members of the volunteer rescue squads engage in thousands
of hours of specialized training and continuing education to enhance
their lifesaving skills; and
WHEREAS, these services are provided strictly on a volunteer basis
without monetary compensation; and
WHEREAS, injury prevention and the appropriate use of the EMS system
can reduce national health care costs; and
WHEREAS, Chesterfield County is committed to assisting the squads in
their role as an integral part of Emergency Medical Services.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of
Supervisors publicly recognizes the week of May 21-27, 2000, as
"Volunteer Rescue Squad Week," and asks the citizens of Chesterfield
County to participate in activities sponsored by their local squad to
promote safety at home, work, school, and on the roadways and recognize
the contributions made by the volunteers.
Meeting Date:
CHESTERFIELD COUNTY
BOARD OF SUPERVISOR
AGENDA
Page 1 of ]
May 24, 2000
Item Number:
14.C.
Subject:
Resolution Recognizing Contact Lens Technology Incorporated forits
Contribution to Chesterfield County by Naming Them the Chesterfield
County Small Business of the Year for 2000
County Administrator's Comments:
County Administrator:
Adoption of the attached resolution.
7
~ upon th~e~B~r~s~p~Qed Busih%~s"App~e-ciation Award criteria,
the Board gives four awards annually, one each to Large, Medium and
Small Business, and one to the Developer of the Year. The committee
submits Contact Lens Technology Incorporated located at 211 Ruthers
Road for your approval as the recipient of Chesterfield's 2000 Small
Business Appreciation and Recognition Award. Contact Lens Technology
Incorporated has demonstrated its dedication and commitment as small
business of the year to the community of Chesterfield.
Agi2000 May24/t ls ~
Attachments: Yes
Title:
Director
RECOGNIZING CONTACT LENS TECHNOLOGY INCORPORATED
AS THE 2000 SMALL BUSINESS OF THE YEAR
WHEREAS, the Chesterfield County Board of Supervisors established a
Business Appreciation and Recognition Award to recognize existing
businesses within the County that contribute to the County's economy and
its citizens; and
WHEREAS, Contact Lens Technology Incorporated was established
December 1, 1982 and moved to its current location at 211 Ruthers Road in
Chesterfield County on August 1, 1998; and
WHEREAS, the company is a Federal Department of Agriculture (FDA)
approved medical device manufacturer of gas permeable contact lenses,
whose patents and specialty lens products include bifocal contact lenses
for reading; post Radial K lenses for patients whose refractive surgery
was not successful; and special design lenses for patients with major
corneal defects; and
WHEREAS, Contact Lens Technology Incorporated provides its products
at wholesale to doctors and optical retail practices, both nationally and
internationally, and is presently involved in developing new optical
computer micro screen technology; and
WHEREAS, Contact Lens Technology Incorporated supports the Contact
Lens Manufacturers Association, as well as numerous schools of Optometry
and Ophthalmology training programs, and has received letters of
appreciation from J. Sargeant Reynolds Community College for educational
programs developed and provided to optician students; and
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of
Supervisors publicly recognizes Contact Lens Technology Incorporated and
expresses appreciation, on behalf of the County, for its many
contributions by recognizing it as the 2000 Small Business recipient of
the Chesterfield County Business Appreciation and Recognition Award.
AND, BE IT FURTHER RESOLVED, that a copy of this resolution be
presented to Contact Lens Technology Incorporated and that this
resolution be permanently recorded among the papers of this Board of
Supervisors of Chesterfield County, Virginia.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin~l Date: May,,24,,, 2000
Item Number:
14.D.
Subject:
Resolution Recognizing Lauren Kessinger,
Soccer Referee of the Year
County Administrator's Comments:
1999 Virginia Female Youth
County Administrator:
Board Action Requested:
Adoption of attached Resolution
Summary of Information:
Mr. Warren requested that the attached Resolution be adopted.
This resolution is in recognition of Lauren Kessinger in being selected
the 1999 Virginia Female Youth Soccer Referee of the Year and for her civic
and scholastic achievements.
~ ~onaldJ. Kap/~ '/ ¥'/'' k~
Director, Public Affairs
Attachments:
Yes [---] No
169
RECOGNIZING MS. LAUREN KESSINGER, 1999 VIRGINIA FEMALE
YOUTH SOCCER REFEREE OF THE YEAR
WHEREAS, Ms. Lauren Kessinger is a senior at the Mathematics and
Science High School at Clover Hill; and
WHEREAS, Ms. Kessinger has been selected as the 1999 Virginia Female
Youth Soccer Referee of the Year; and
WHEREAS, this honor was bestowed upon Ms. Kessinger by the Virginia
Youth Soccer Association; and
WHEREAS, Ms. Kessinger had previously been recognized as the Central
Virginia Referee of the Year in December 1999; and
WHEREAS, Ms. Kessinger devotes her time to the Richmond Metro Youth
League; the Central Virginia Girls Soccer League; and the Midlothian
Youth Soccer League; and
WHEREAS, Ms. Kessinger also plays for the Midlothian Blast, the U-18
travel team; and manages the girls varsity soccer team at Clover Hill
High School; and
WHEREAS, Ms. Kessinger maintains a 4.75 grade point average on a 4.0
scale despite her demanding soccer schedule; and
WHEREAS, Ms. Kessinger is also a member of the National Honor
Society and the Girls Show Choir.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of
Supervisors publicly recognizes Ms. Lauren Kessinger, congratulates her
on her selection as 1999 Virginia Female Youth Soccer Referee of the
Year, and for her many other accomplishments, and wishes her continued
success.
AND, BE IT FURTHER RESOLVED, that a copy of this resolution be
presented to Ms. Kessinger and that this resolution be permanently
recorded among the papers of this Board of Supervisors of Chesterfield
County, Virginia.
170
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of I
Meetin~l Date: Ma~, 24, 2000
Item Number: 14.~,.
Subject:
Resolution Recognizing Students of the Mathematics and Science High
School at Clover Hill
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of attached Resolution
Summary of Information'
Mr. Warren requested that the attached Resolution be adopted.
This resolution is in recognition of students of the Mathematics and
Science High School at Clover Hill for their accomplishments in earning, for
the second consecutive year, the highest rating in the National High School
Mathematical Contest in Modeling.
Preparer~ Title:
Director, Public Affairs
Attachments:
Yes [---] No
171
RECOGNIZING STUDENTS OF THE MATHEMATICS
AND SCIENCE HIGH SCHOOL AT CLOVER HILL
WHEREAS, Chesterfield County Schools' Mathematics and Science High
School at Clover Hill is a source of pride for the County; and
WHEREAS, for the second consecutive year, students from the
Mathematics and Science High School at Clover Hill have received the
highest possible rating in the National High School Mathematical Contest
in Modeling; and
WHEREAS, students from the school competed with students from 71
other schools nationwide, with each school submitting up to three teams;
and
WHEREAS, each team of four students had 24 hours to solve an open-
ended math problem; and
WHEREAS, the students also had to write a solution paper documenting
their problem solving, conclusions and supporting information; and
WHEREAS, this paper earned a "national outstanding" rating, one of
only 11 earned of the 128 total teams participating; and
WHEREAS, Seth Kendler, Lindsey Mecca, Ryan Altenbaugh and Zachary
Schaffer comprised this team; and
WHEREAS, the other two Clover Hill teams; Shruti Basavaraj; Gregory
Hensley; Lauren Kessinger and Chia-Shing Yang; along with Keith Bachman;
Katherine Partridge; Morgan Pettengill and Catherine Piehl, received a
Meritorious rating and an Honorable Mention, respectively; and
WHEREAS, such exemplary scholarship deserves
recognition.
appropriate
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of
Supervisors publicly recognizes and extends congratulations to the
students of the Mathematics and Science High School at Clover Hill, and
also to Nancy Brothers and teacher Diane Leighty, who assisted with
preparation for this event, and wishes them continued success.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page i of I
Meeting Date: May 24, 2000
Item Number: 14.F.
Subject:
Resolution Recognizing Midlothian High School Lady Trojans for Their
Accomplishments During the 1999-2000 Season and for Their Excellent
Representation of Chesterfield County
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Honorable Edward B. Barber has requested that the Board of Supervisors
commend and recognize the Midlothian High School Lady Trojans for their
superior achievements and representation of Chesterfield County.
Summary of Information:
Midlothian High School Girls' Varsity Basketball Team represented
Chesterfield County in the Dominion District, the Central Regional
Tournament, and the State AAA Tournament. The team compiled a 31-0 record,
winning the Dominion District Season and Tournament Championships, the
Central Regional Championship, and the State AAA Championship.
Preparer: Title:
Mic .
Director, Parks and Recreation
Attachments:
Yes
--~No
RECOGNIZING THE 1999 MIDLOTHIAN HIGH SCHOOL GIRLS VARSITY
BASKETBALL TEAM FOR THEIR ACCOMPLISHMENTS AND OUTSTANDING
REPRESENTATION OF CHESTERFIELD COUNTY
WHEREAS, participation in high school sports has long been an
integral part of Chesterfield County's educational, physical and
emotional development for students; and
WHEREAS, Mr. Doug Garrett, Coach of the Midlothian High School Girls
Varsity Basketball Team completed his twenty-second year as coach, with
twenty-one consecutive winning seasons and an overall record of 402 wins
and 126 losses, and was named the Triple A Girls Basketball Coach of the
year; and
WHEREAS, under Mr. Garrett's and his staff's guidance and direction,
the 1999-2000 Midlothian Lady Trojans finished the regular season with a
31-0 record, and was ranked 13th in the nation by the USA Today
Newspaper; and
WHEREAS, this year's team had a Grade Point Average (GPA) of 3.56
and was awarded the State Sportsmanship Award; and
WHEREAS, the Lady Trojans were the season and tournament champions
in the Dominion District; and
WHEREAS, the Lady Trojans were the Central Regional Champions; and
WHEREAS, the Lady Trojans were the State AAA Girls Basketball
Champions; and
WHEREAS, the team members include Megan Dickerson, Chloe Nielson,
Justine Gozzi, Kathryn Holland, Melanie Ames, Lindsay Grap, Megan Carney,
Blair Appich, Nadira Ali, Angel Ross, Dena Floyd, Maria Hillenbrand,
Adrienne Maher, and the AAA girls Basketball Player of the Year, Anna
?rillaman; and
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield Co. unty Board of
Supervisors publicly recognizes the 1999-2000 Midlothian High School
Girls Varsity Basketball Team for their outstanding representation of
Chesterfield County, commends them for their Commitment to Excellence and
Sportsmanship, and wishes them continued success.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin~l Date: May 24, 2000 Item Number: 14. G.
Subject:
Recognizing Justin Brett Bryson, William Stewart Gellatly, and John Robert
Greis, all of Troop 860, Sponsored by Woodlake United Methodist Church Upon
Attaining Rank of Eagle Scout
County Administrator's Comments:
County Administrator: ~
Board Action Requested:
Adoption of attached resolutions
Summary of Information:
Staff has received requests for the Board to adopt resolutions recognizing
Mr. Bryson, Mr. Gellatly, and Mr. Greis, all of Troop 860 upon attaining rank
of Eagle Scout. Ail will be present at the meeting, accompanied by members of
their family, to accept the resolutions.
Dale District
Matoaca District
Justin Brett Bryson
Parents: Ron & Brenda
William Stewart Gellatly
Parents: David & Linda
John Robert Greis
Parents: John and Micelle
Preparer: ~~~ P~%(3~ ~i. ~'~ ~ ~
Lisa H. Elko
Attachments:
Ycs
Title:
Clerk to the Board
# 175
WHEREAS, the Boy Scouts of America was incorporated by Mr.
William D. Boyce on February 8, 1910; and
WHEREAS, the Boy Scouts of America was founded to promote
citizenship training, personal development, and fitness of
individuals; and
WHEREAS, after earning at least twenty-one merit badges in a
wide variety of fields, serving in a leadership position in a
troop, carrying out a service project beneficial to his community,
being active in the troop, demonstrating Scout spirit, and living
up to the Scout Oath and Law; and
WHEREAS, Mr. Justin Brett Bryson, Troop 860, sponsored by
Woodlake United Methodist Church, has accomplished those high
standards of commitment and has reached the long-sought goal of
Eagle Scout which is received by less than two percent of those
individuals entering the Scouting movement; and
WHEREAS, growing through his experiences in Scouting, learning
the lessons of responsible citizenship, and priding himself on the
great accomplishments of his Country, Justin is indeed a member of
a new generation of prepared young citizens of whom we can all be
very proud.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors hereby extends its congratulations to Mr.
Justin Brett Bryson and acknowledges the good fortune of the County
to have such an outstanding young man as one of its citizens.
176
WHEREAS, the Boy Scouts of America was incorporated by Mr.
William D. Boyce on February 8, 1910; and
WHEREAS, the Boy Scouts of America was founded to promote
citizenship training, personal development, and fitness of
individuals; and
WHEREAS, after earning at least twenty-one merit badges in a
wide variety of fields, serving in a leadership position in a
troop, carrying out a service project beneficial to his community,
being active in the troop, demonstrating Scout spirit, and living
up to the Scout Oath and Law; and
WHEREAS, Mr. William Stewart Gellatly, Troop 860, sponsored by
Woodlake United Methodist Church, has accomplished those high
standards of commitment and has reached the long-sought goal of
Eagle Scout which is received by less than two percent of those
individuals entering the Scouting movement; and
WHEREAS, growing through his experiences in Scouting, learning
the lessons of responsible citizenship, and priding himself on the
great accomplishments of his Country, William is indeed a member of
a new generation of prepared young citizens of whom we can all be
very proud.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors hereby extends its congratulations to Mr.
William Stewart Gellatly and acknowledges the good fortune of the
County to have such an outstanding young man as one of its
citizens.
WHEREAS, the Boy Scouts of America was incorporated by Mr.
William D. Boyce on February 8, 1910; and
WHEREAS, the Boy Scouts of America was founded to promote
citizenship training, personal development, and fitness of
individuals; and
WHEREAS, after earning at least twenty-one merit badges in a
wide variety of fields, serving in a leadership position in a
troop, carrying out a service project beneficial to his community,
being active in the troop, demonstrating Scout spirit, and living
up to the Scout Oath and Law; and
WHEREAS, Mr. John Robert Greis, Troop 860, sponsored by
Woodlake United Methodist Church, has accomplished those high
standards of commitment and has reached the long-sought goal of
Eagle Scout which is received by less than two percent of those
individuals entering the Scouting movement; and
WHEREAS, growing through his experiences in Scouting, learning
the lessons of responsible citizenship, and priding himself on the
great accomplishments of his Country, John is indeed a member of a
new generation of prepared young citizens of whom we can all be
very proud.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors hereby extends its congratulations to Mr. John
Robert Greis and acknowledges the good fortune of the County to
have such an outstanding young man as one of its citizens.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page i of I
Meeting Date:
May 24, 2000
Item Number:
14.H.
Subject:
Resolution Recognizing the Midlothian Middle School Lady Mustangs
Soccer Team for Their Accomplishments During the 2000 Season and
for Their Excellent Representation of Chesterfield County
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Honorable Edward B. Barber has requested that the Board of Supervisors
commend and recognize the Midlothian Middle School Lady Mustangs for their
superior achievements and representation of Chesterfield County.
Summary of Information:
Midlothian Middle School Girls' Soccer Team won the County Tournament,
compiled a season record of 10-1-2 and §ince the inception of girls soccer
at the Middle School have an overall record of 93 wins, 3 loses and 4 ties.
Preparer: ~r- Title:
Michael S. Golden
Director, Parks and Recreation
Attachments:
No
Yes %
RECOGNIZING THE MIDLOTHIAN MIDDLE SCHOOL LADY MUSTANGS
SOCCER TEAM FOR OUTSTANDING REPRESENTATION OF CHESTERFIELD COUNTY
WHEREAS, participation in middle school sports has long been an
integral part of Chesterfield County's educational, physical and
emotional development for students; and
WHEREAS, Mr. Eric Robinson, Coach of the Midlothian Middle School
Lady Mustangs Soccer Team, has been in the field of coaching for the past
twenty-seven years; and
WHEREAS, under Mr. Robinson's guidance and direction, the 2000
Midlothian Lady Mustangs won the County Tournament with a 10-1-2 record;
and
WHEREAS, since the inception of girls soccer, the Midlothian Lady
Mustangs have an overall record of 93 wins, 3 losses and 4 ties.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of
Supervisors publicly recognizes the 2000 Midlothian Middle School Lady
Mustangs Soccer Team for its outstanding representation of Chesterfield
County, commends the Midlothian Lady Mustangs for their Commitment to
Excellence and Sportsmanship, and extends their best wishes for continued
Success.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page i of i
Meeting Date: May 24, 2000 Item Number: 14.I.
Subject: Resolution Recognizing the Manchester High School Boys Varsity
Basketball Team for its Outstanding Representation of
Chesterfield County
County A~ministrator's Comments:
County Administrator:
Board Action Requested:
The Honorable Renny Bush Humphrey has requested that the Board of
Supervisors commend and recognize the Manchester High School Boys Varsity
Basketball Team for their superior achievements and representation of
Chesterfield County.
Summary of Information:
Manchester High School Lancers Varsity Boys Basketball Team represented
Chesterfield County in the Dominion District, compiled a 24-2 1999-2000
season record and won the Dominion District Tournament. Their three year
combined record is 65-15.
Preparer: ~~Title:
Michael S. Golden
Director, Parks and Recreation
Attachments:
Yes
No
RECOGNIZING THE MANCHESTER HIGH SCHOOL LANCERS VARSITY BOYS
BASKETBALL TEAM FOR OUTSTANDING REPRESENTATION OF CHESTERFIELD COUNTY
WHEREAS, participation in high school sports has long been an
integral part of Chesterfield County's educational, physical and
emotional development for students; and
WHEREAS, Mr. Chip McCoull, Coach of the Manchester High School
Lancers Varsity Boys Basketball Team has completed his sixth year of
coaching; and
WHEREAS, under Mr. McCoull's and his staff's guidance and direction,
the 1999-2000 Manchester High School Lancers finished the season with a
24-2 record, and won the regular season Dominion District Championship
and the Dominion District Tournament; and
WHEREAS, the Manchester Lancers have compiled a three-year record of
65-15, having twice won the regular season Dominion District Championship
and the Dominion District Tournament and won the Benedictine Capital City
Classic and the Richmond Times Dispatch In-Sync Tournament; and
WHEREAS, the team members include Dustin Thornton, B. J. Funai,
Domonic Jones, Eric Latura, Shawn Collier, Will Spencer, Hans Wampler,
Chris Blye, Armard Ross, Santino Tucci, Tyler Poindexter, James Baker and
Sam Adams.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of
Supervisors publicly recognizes the 1999-2000 Manchester High School Boys
Varsity Basketball Team for its outstanding representation of
Chesterfield County, commends the team members for their Commitment to
Excellence and Sportsmanship, and extends their best wishes for continued
success.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: May 24, 2000
Item Number: 16.^.
Subject:
PUBLIC HEARING: Ordinance to Vacate a Portion of a 16' Sewer
Easement Across Lot 29, Block A, Cabin Creek, Section B
County Administrator's Comments:
Board Action Requested: Staff recommends that the Board of Supervisors approve
a request to vacate a portion of a 16' sewer easement across Lot 29, Block A,
Cabin Creek, Section B, as shown on the attached plat.
Summary of Information:
Cheryl O'Neal has submitted an application requesting the vacation of a
portion of a 16' sewer easement across Lot 29, Block A, Cabin Creek, Section
B. This request was continued from the January 12, 2000 and March 15, 2000
meeting. Staff recommends approval subject to the applicant executing the
ordinance for the purpose of indemnifying the County from claims for any
injury or damage to the house caused by the construction or maintenance of
the sewer line.
District: Dale
Title:Right of Way Manager
Attachments:
Yes
No
VICINITY SKETCH
PUBLIC HEARING: ORDINANCE TO VACATE A PORTION OF A 16'
SEWER EASEMENT ACROSS LOT 29, BLOCK A, CABIN CREEK,
SECTION B
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 3
Meeting Date:
Subject:
May 24, 2000
Item Number: 16. B.
PUBLIC HEARING to Consider Ordinance Amendments Related to Penalties for
Non-Payment of Utility Charges
County Administrator's Comments:
County Administrator:
_Board Action Requested:
Following the public hearing, staff requests that the Board of Supervisors
adopt the proposed ordinance amendments.
Summary of Information.
The Utilities Department has initiated a change (courtesy notification)
in the bill collection process to enhance customer service and reduce service
disconnections. This process has resulted in a fifty percent decrease in the
number of disconnections. The proposed ordinance amendments are necessary to
recover the travel costs incurred by the department when collecting payment
from delinquent customers.
In order to collect payment for a delinquent bill, the department sends
a utility collector to the customer's location. To avoid disconnection, the
customer is required to pay the bill amount plus $10 to cover the cost of the
trip to the customer,s location. If the customer is unable to pay or is
unavailable, the service is disconnected. To have service restored, the
customer must pay the bill amount plus $25. The $25 recovers the cost of the
two trips to the customer's location to disconnect and restore service.
Preparer:.
Attachments:
Yes
[--~ No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 3
In an effort to reduce the number of service disconnections and enhance
customer service, the Utilities Department has changed this procedure to give
customers additional time to pay their bill. Under the new procedure, when
a customer is not able to pay the collector or is not available, the service
is not disconnected. A courtesy notification is left at the location
advising the customer that they have until the next business day to pay their
bill at the department to avoid disconnection. The attached flow chart
illustrates the changes in the collection process. This approach has
significantly reduced the number of disconnections but the wording of the
existing ordinance does not allow the Utilities Department to recover the
cost of the trips to the customer's location.
Currently, the ordinance does not address the travel costs for delivering
the courtesy notification. It also does not address returning to the
customer's location if they choose not to pay their bill during the next
business day after receiving the courtesy notification. If the customer
receives a courtesy notification and chooses to pay at the office during the
next business day, they are not charged the $10 fee to cover the cost of the
trip to deliver courtesy notification. If the customer does not come to the
utilities office during the next business day after receiving the courtesy
notification, a collector travels again to the customer's location to
disconnect service. If the customer then chooses to pay the collector
instead of having service disconnected, they are only required to pay their
bill plus $10. In this case, two trips to the location were required but
only one trip fee is recovered. If the service is disconnected, three trips
(courtesy notification, disconnection, restoration of service) to the
customer's location are required and the customer must pay the bill plus $25.
Meeting Date:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
May 24, 2000
AGENDA
Page 3 of 3
Bud.qet and Mana.qement Comments:
This date has been scheduled to hold a public hearing on changes to
Utilities Ordinance 18-30 relating to water and sewer fees and charges.
The change involves a language clarification to allow the Utilities
Department to recoup $10 per trip (or up to $30) to cover the costs
associated with location visits to disconnect service for non-payment.
suggested ordinance amendments are intended to recover all travel costs
related to collecting delinquent payments.
The
Preparer:
Rebecca T. Dickson
Title: Director, Budget & Management
AN ORDINANCE TO AMEND THE CODE OF THE
COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY
AMENDING AND RE-ENACTING SECTION 18-30 RELATING
TO WATER AND SEWER FEES AND CHARGES
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1)
That Section 18-30 of the Code of the County of
Chesterfield, 1997, as amended, is amended and re-enacted to
read as follows:
Sec. 18-30. Termination of service for non-payment of utility charges;
security deposits.
(a)
If the bill for any utility charge remains delinquent for 15
days and the director has sent written notice to the
consumer that utility service will be disconnected, the
director shall disconnect utility service.
(b)
wl~u pay ~:zinquent s at u~:
~ ace where u~y
pay a col~=~ion fee~=-= $10.00. Consumezsw~== .......... ==~vice has
been disconnected ...... pay a seconnection fee of $25 O0 ~--
reconnected, consumers ~a¥ing delinquent bills shall pay
the foiiowinq charges in addition to the fuii payment of the
delinquent bill:
(i)
Ten dollars ($10.00) when payment is made after a
courtesy notification tag has been delivered,
irrespective of whether payment is made at the place
of service or at the Utilities Department's offices;
(ii)
Twenty dollars ($20.00) when payment is made while
the director's representative is at the place of
service for the purpose of disconnectinq service;
(iii) Thirty dollars ($30.00) when payment is made after
the consumer's service has been disconnected.
(c)
The director shall require all consumers who have filed a
petition in bankruptcy to provide adequate assurance of
payment for future utility service in accordance with
federal law.
(2)
That this ordinance shall become effective immediately upon
adoption.
BOARD OF SUPERVISORS
ARTHUR S. WARREN, CHAIRMAN
CLOVER HILL DISTRICT
RENNY BUSH HUMPHREY, VICE CHAIRMAN
MATOACA DISTRICT
J. L. McHALE, III
BERMUDA DISTRICT
EDWARD B. BARBER
MIDLOTHI^N DISTRICT
KELLY E. MILLER
DALE DISTRICT
CHESTERFIELD CO UNTY
P.O. Box 40
CHESTERFIELD, VIRGINIA 23832-0040
MEMORANDUM
LANE B. RAMSEY
COUNTY ADMINISTRATOR
TO:
FROM:
DATE:
SUBJECT:
Honorable Members ~oa~ of Supervisors
Craig S. Bryant; l~irector of Utilities
May 10, 2000
Changes to After Hours Cut On Process
The Board of Supervisors agenda for the May 24, 2000, meeting includes a public
hearing on ordinance amendments related to fees for collecting delinquent water bills and
reconnections when the water has been cut off for non-payment. These changes are being
proposed in concert with changes in the collection/cut off process that provide customers an
additional opportunity to pay their bill before the service is cut off (courtesy notification).
With the courtesy notification in place, customers have every opportunity to avoid having their
water service cut off. When a customer receives the water bill they have 25 days in which to
pay. If payment is not received, a delinquent notice is sent notifying the customer that if the
bill plus penalty and interest is not paid in 15 days the service will be disconnected. If
payment is not received, a work order to disconnect the service is generated. Field personnel
then attempt to collect at the service location. If the customer is unable to pay or is not
available, a notification is left indicating that if the bill is not paid the next business day
service will be disconnected.
During the time the courtesy notification process was being piloted, employees
involved in the after hours collection/cut on process expressed concerns related to safety and
the impact on water plant operations. Currently, after hours requests to have water cut on are
taken at the Swift Creek Water Plant since it is staffed 24 hours. Plant staff dispatch field
personnel to collect the bill plus the appropriate fee and reconnect service. Plant staff have a
Providing a FIRST CHOICE community through excellence in public service.
Honorable Members Board of Supervisors
May 10, 2000
Page 2
difficult time performing this function without interrupting their plant operation
responsibilities. Field staff are concerned about their safety in the evening when collecting
cash and interacting with customers that may be unhappy because their service has been cut
off.
A team of employees was given the task of evaluating the current process and making
recommendations to address staff concerns while minimizing the impact on customer service.
The team recommended that the courtesy notification process be permanently implemented
since initial results indicated a significant reduction in cut offs. The team also recommended
that after hours collections be eliminated. Customers should be required to pay their out-
standing bill prior to 5:00 p.m. in order to have their water cut on that same day.
The team presented its recommendations to Utilities management, Mr. Stith and Mr.
Ramsey. After considering the concerns of staff and the extensive notification prior to a
customer's service being disconnected, the team's recommendations were approved. These
changes will be communicated to customers on the delinquent notice and the courtesy
notification.
C'
M. D. "Pete" Stith, Deputy County Administrator
for Community Development
Lane B. Ramsey, County Administrator
CSB/eag
csb0022.wpd
Ar~ Affiliate of Media Genera~ Richmond, Virginia 23293-0001
Advert~s~n g Affidavit
(Th~s ~s not a b~L Please P~y from
220806
CHESTERFIELD BOARD OF SL
ATTN LISA ELKO
P O BOX 40
C}~STERFIELD VA 23832-0040
Code
05/I?]2000 121
TAKE NOTICETAKE NOTICE THAT THE BOARD
2_00 x t1~00 213.08
ATTACH
Media Germral Operations,
Publisher of the
F{ICHMOND TIMES-D~SPATCH
This is to certify that the attached TAKE NOTICETAKE NOTIC
was published by the Richmond Times-Dispatch in the city of
Richmond, State of V~r~n~a, on the fo~owing dates:
05/10/2000 05/17/2000
Sworn to and subscribed before
me this
City of RichmOnd
My commission expires
03/3~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 24, 2000
Item Number:
16.C.
Subject:
PUBLIC HEARING: Exchange of Parcels of Land at the Proposed
Watermill Development
County Administrator's Comments:
County Administrator:
Board Action Requested: Staff requests that the Board of Supervisors approve the
exchange of parcels of land at the proposed Watermill Development and
authorize the Chairman of the Board and County Administrator to sign the
necessary deed.
Summary of Information:
Staff requests the Board of Supervisors approve the conveyance of parcel 2,
containing 0.383 acres, and parcel 3, containing 0.005 acres (0.388 acres) in
exchange for parcel 1, containing 0.388 acres, at proposed Watermill as shown
on the attached plat. This exchange will allow for the realignment of the
access road that will serve the County's school/park site and improve
development plans and road design. Staff recommends approval.
District: Matoaca
Preparer: ~ '-~/. (~~--.,-,,,
Harmon
Title:Riqht of Way Manaqer
Attachments:
Yes
-~No
VICINITY SKETCH
EXCHANGE OF PARCELS OF LAND AT THE PROPOSED WATERMILL
DEVELOPMENT
191
An Affiliate of Medici General
P. O, Box 85333
Richmond, Virginia 23293-000i
(804) 649-6ooo
Adve~ising Affidavit
(This is not a bill; PleaSe pay from invoice)
CHESTERFtLD CO RIGHT WAY
RIGHT OF WAY DEPT
6710 W K~_AUSE ROAD
CHESTERFI~ELD
REuEJVE
CHESTERF l~! m r~O.
Date Code
VA 23832
UTILITY, ES DE F'l'
I Account Num.
220686
05/17/2000
05/17/2000 121
TAKE NOTICETHAT ON MAY 24 2000 AT 700 PM
2.00 x 10.00
96,40
ATTACH
HERE
r~ledia General Operations, inc.
Publisher of the
RICHMOND TIMES-DISPATCH
This is tO eedi~ that the attached TAKE; NOTICE~AT ON MA
Richmond; State of virginia~ on the following dates:
05/17/2000
The first insertion being given... 05/17/2000
Sworn to and subscribed before
me this
State of Virginia
C~ty of
~y Commission exp~es 03/31/01
Supervisor
THIS IS NOT A BILL. PLEASE PAY FROIII! INVOICE. THANK YOU
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 24, 2000
Item Number:
16 .D.
Subject:
PUBLIC HEARING: Exchange of Parcel~ of Land at the New Matoaca High
School
County Administrator's Com~rnents:
County Administrator:
BoardActionReques~d: Staff requests that the Board of Supervisors approve the
exchange of parcels of land at the New Matoaca High School and authorize the
Chairman of the Board and County Administrator to sign the necessary deed.
Summary of Information:
Staff requests the Board of Supervisors approve the conveyance of parcel
containing 1.414 acres, in exchange for parcel "C", containing 0.555 acres and
additional easements, at the new Matoaca High School as shown on the attached
plat. This exchange will allow for the realignment of the access road that
will serve the school site and improve development plans and road design.
Staff recommends approval.
District: Matoaca
Preparer:
John W. Harmon
Title:Riqht of Way Manaqer
Attachments:
Yes
No
An Affiliate of ~ed)~ G~era)
Advertising Affidavit
(This is not a bill. Please pay from invoice)
C~STE~ILD CO RIGHT
RIGHT OF WAY DEPT
6710 W K~SUSE
CHESTERFIELD
Richmond, Virginia 23293~0001
{804) 649-6000 220686
CHESTERF'P '
VA 23832 UTILITIES
R/W
05/17/2000
05/17/2000 121
TAJCE NOTICETHAT ON MAY 24 2000 AT 700 PM 2.00 x 11.00
106:04
ATTACH
Media General Operations, Inc.
PUblisher of the
RiCH MOl,lB TIM ES-BISPATC H
This isto 8erti~ that the attached TAKE NOTIC~THAT ON MA
WaS Published bY the RiChmond
RiChmOnd, State of Virginia, on the following dates:
05/17/2000
The first insertion being given... 05/17/2000
HERE
Sworn to and subscribed before
~ i_~ [o Notary Public
State of Virginia
Clty of Richmond
My Commi~ion expires 03/31/01
Supe~isor
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of I
Meeting Date: May 24, 2000
Item Number: 18.
Subject:
Adjournment and Notice of Next Scheduled Meeting of the Board
of Supervisors
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
Motion of adjournment and notice of next scheduled meeting on June 28,
2000, at 3:00 p.m.
Lisa H. Elko
Title:
Clerk to the Board
Attachments:
[--~ Yes
No