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2017-12-13 PacketA 1� CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 13, 2017 Item Number: 3.B. Subject: Work Session - Human Resources Annual Report for Fiscal Year 2017 County Administrator's Comments: County Administrator: Board Action Requested: Hold a work session to present the Human Resources (HR) FY17 Annual Report to the Board. Summary of Information: Mary Martin Selby, Director of Human Resources, and Nancy Brooking and Candace Lackey, Assistant Directors, will present HR's FY17 Annual Report to the Board of Supervisors, and HR staff will be available to answer questions. Preparer: Mary Martin Selby Title: Director of Human Resources Attachments: Yes F] No # 000001 AM Aft Aft a AM � 03 Human Resources Fiscal Year 2017 Annual Report Presentation to the Board of Supervisors December 13, 2017 HR Vision & Objectives MMM To Provide HR Programs and Services in Support of" a High -performing Workforce and Organizational Excellence Objectives * Attract and retain quality employees Provide an attractive total rewards package 0 Promote and encourage employee engagement and empowerment i customers to create business 11/29/2017 Page 1 mj,- ..ployment --mv Introduction 11/29/2017 LE Ons -ft%ft 0000013 Page 2 Workforce Demographics Chesterfield County Minority Employee 13[stribution FY17 SkOledCr tenwice Offi a a I s/Ad m i n sV ator^ Adr*nrstrabvo 3 S(; Ort I ➢ P 1 T W" f 12% Workforce Demographics Techmclans 2% 11/29/2017 0,0000-� Page 3 Chesterfield County Workforce Statistics 3000 2619 2603 2612 2648 2603 2500 169, 2000 0 (78%) 1500 1.000 712 736 746 785 815 Soo 00 0 Oo 21 22) 22A) 230 0 249 0 FY13 FY14 FY15 FY16 FY17 in FT Non Minority Employees ii[ FT Minority Employees 11/29/2017 0,0000-� Page 3 11/29/2017 Workforce Demographics Gender & Race by Division BE 10,4k, safi,,�ty Man'Ternent Senfices Emil , I , 4kwlan sprvru,,,, Pinance &Adaflti�mrationl wf( O:mstittaio,lI,d Offices I Convnwi�ty Development 110M 0 AX) 4(X) GW 800 )(XX) 1200 1,1100 WOO a Male Mhnoiiy IINAalloNon MinmOy iOPatrnalerWnoritV FoRnalp Non mkwdly 'For reporting purposes, Finance& Administration includes HR, County Attorney and Internal Page 4 11/29/2017 Recruitment and Talent Acquisition Pei -cent of Vacancies Filled Internally FY.3­FYi.7 29% 27% 28% ;7� 27% 25% 26% 23% 24% 21% 21% 19% 17% 15% FY13 FY14 FY15 FY16 FY17 00 0o o*,J,- Page 5 Recruitment and Talent Acquisition 1161 1:i0b i 425 Full Time 4- FYI 6: 472 Advertisements FV1 6: 911ii 519275 Applications A 372 Part Time 4- FV1 6: 413 Processed FYI 6: 49,981 4 Seniolr Leader 59 Veterans i�/ Recruitments Hired Top 4 Reasons Applicants Select Chesterfield Countv Recruitment and Talent Acquisition Pei -cent of Vacancies Filled Internally FY.3­FYi.7 29% 27% 28% ;7� 27% 25% 26% 23% 24% 21% 21% 19% 17% 15% FY13 FY14 FY15 FY16 FY17 00 0o o*,J,- Page 5 11/29/2017 Compensation Total Payroll $ZX3L,55S,748 'COGG", "; Page 6 11/29/2017 Compensation Chesterfield County Overtime Expenditures $12,000,000 siopw,ow, $8,,()L)0,000 $7,853,763 $8,420X3 flZo $8,594,422 $6,000,000 $4,000,000 $2,000,000 $0 FYI 4 FY15 FY16 FY17 Page 7 11/29/2017 Health Care Benefits -Trends Lurnenos High Deductible Health Plan w/HSA • Enrollment steadily increasing Aggressively marketed this year Expect enrollments to increase Page 8 Wellness Incentive Results - Employee age range: 30-64 * Lab work to test for cholesterol and glucose levels - Well-being assessment * Most noted results: • BMI: overweight/obese • Blood Pressure: Prehypertension & Hypertension M,•Unhealthv eating 2457 Dru -a & Alcohol Tests Coordinated clinics to provide . .. ..... 3,936 flu shots to employees, 'Services retirees and spouses QCZ 10140i 0 11/29/2017 Page 9 3,22.9 Wellness Visits - 20% 1,042 Physical Exams LpO62 Occupational Injuries 269 Radiology (x-rays) Employee 3,9% + in return -to -work physicals Medical 6.4 lost work days per C C enter 100 employees injured on the job 2457 Dru -a & Alcohol Tests Coordinated clinics to provide . .. ..... 3,936 flu shots to employees, 'Services retirees and spouses QCZ 10140i 0 11/29/2017 Page 9 11/29/2017 VRS Retirement Outlook ffff * jo6 Service Retirements 0 9 Disability Retirements 0 25% Increase from FY16 Retirees Working in Part-time County Positions 3 Employees Eligible for Full Retirement in FY18* Page 10 11/29/2017 Page 11 11/29/2017 Leave Utilization Page 12 Average Days Used p Traditional Leave MI/11/111/ Paid Time Off A Leave Hours Used 365,315 334,077 176,607 iii �4 22,440 Page 12 Turnover Total Turnover Benchmarking Public Sector Average 0,12 Henrico County Chesterfield County MINI FL—LREM City of Richmond 1— MMEL6%jl= 0,0% 2o% 4.0% 6.0% 8,014 10,0% 12.0%'14.0% 16.0% 11/29/2017 Chesterfield County Turnover Trend 0,12 01 0.08 0,06 0.04 ADA 1"MM/n, 0.02 0 FY15 FY16 FY17 m, Voluntary Turnover � Involuntary Turnover MTota I Turnover Retention Top Reasons They Stay 1. Myjob provides the opportunity to do challenging and interesting work. 2. 1 am treated with respect as an individual. 1 1 feel proud to work for Chesterfield County. My j o b makes good use o f my g/ ,g abilities. �/* I•= =1 * Employee Engagement Survey 0 2014 Results County US relational Public Sector Favorable Norms National Norms Norms 67% 67.8% 63,1,4% Page 13 Retention ff, I V �/O 2o16 Committee Guidelines Since 2oo8 Six-month Pilot Launched 11.5 Employees Participate Must be Granted by Supervisor/Director successful" EDP Rating ,+___, C—A- Career Development Plans - Purpose * 47 Plans in 11.9 Departments 0 6 New Plans Approved Since Guidelines Revised 11/29/2017 4 -4 Page 14 Grievances and EEO Investigations 11/29/2017 JL LP Page 15 Career Development Plans Future Enhanced IHIR Training for Managers/Sulpervisors 14 *1 Initiatives ErfincHrnenl pr for onfine" 2017 Ernployee Engagement Survey Streamline Public Safety Hiring Practices Paid"T'ime Off Plan Open Enrollment Selection)'Implementation of Supplemental Retirement Plan Record Keeper and is i Investment Manaaer 11/29/2017 JL LP Page 15 11/29/2017 Challenges & Opportunities * Leverage the power of social media * Market and increase exposure of employee referral program * Competitive pay and benefits Page 16 Build our talent pool —succession planning Innovative job advertisements that appeal to high caliber applicants Strengthen our employer brand Pifferentiate ourselves from competitors Page 16 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: December 13, 2017 Item Number: 3.C. Subiect: Work Session - Parks and Recreation Departmental Master Plan Draft County Administrator's Comments: County Administrator: BoardAction Requested: Hold a work session to update the Board on the Parks and Recreation Departmental Comprehensive Master Plan. Summary of Information: Stuart Connock Jr., Chief of Parks for Planning and Construction Services, will provide an update to the Board of Supervisors on Parks and Recreation Departmental Comprehensive Master Plan. The Parks and Recreation Advisory Commission has held public hearings at two of their regularly scheduled meetings in October and November and final review and endorsement is planned for December 7, 2017. Public comment has been incorporated into the Plan. Locality approval of the Plan is a mandatory part of the Department's Accreditation effort through the National Recreation and Park Association. Adoption to meet the accreditation schedule is required prior to March 1, 2018. Staff will be available to answer questions. To view the full master plan document, see: http://www.chesterfield.gov/parksmasterplan/ Preparer: James D. Worsley Title: Director, Parks and Recreation —1 Attachments: Yes No 10 - 1' !!!11111111 1111111���11111• 0 Fdy,VMT410� Executive Summary Ll==ER PLAN DOCUMENT ,ttP d,�o/Parksmasterpla n iLPDA Parks & Recreation 2 Comprehensive Master Plan Update as 60A 10 P Goals of the Plan 1. Evaluate community needs 2. Align needs with existing resources 3. Identify improvements required to accommodate current and future needs 4. Help the Department to meet CAPRA (Commission for Accreditation of Park and Recreational Agencies) national accreditation standards Cl C. 1) G -11L 9 12/7/2017 1 "M Parks & Recreation Comprehensive Master Plan Update • Demographic conditions and trends analysis vel of rvlee End %i • Facilities and programs' ;; 13krmetJleedsadatj�s�s,;/ Inventory and level of service Parks & Recreation Comprehensive Master Plan Updatc Existing Conditions • population is increasing and aging • ethnic diversity • generally affluent, but median household income is decreasing • development expanding westward • Infill development started • parks are popular • fitness sports are more popular while team sports less • outdoor sports and fitness sports most popular with everyone nrrxi 2, '1, P 340,000 % X, N NN 0 '( t6, OVER THE 3 4 F,T, 1 -;JYI,r pljjji, 0N, VMTORS TO CHESTEPE� D PARKS RI 2N7 MAP U 1015 Milk FA RK VISITATMI G 13 E W COMFY POPULATMN GNEW IM 3 12/7/2017 a) 0 12/7/2017 TIMsk' Parks & Recreation 6L Comprehensive Master Plan Update Findings and ConcWsions Parkland • Diverse types of parkland • Shortfall of developed and land banked regional, community, and neighborhood parks • Existing parks need improvements and offer good re -purposing opportunities • Special purpose parks attract residents and visitors, but require special maintenance Operation 5 • Delayed maintenance results in higher total cost and decreased visual appeal • Many existing partnerships that augment and help to streamline services • Inconsistent ADA access to facilities and programming • Need for environmental and maintenance sustainability planning 7 Parks & Recreation Comprehensive Master Plan Update Findings and Conc�usions Park Amenities • Greater diversity and flexibility of use needed • Shortfall of indoor recreation space . Shortfall of trails • Recreational aquatics not provided • Few water access points compared to water frontage • Some additional sports fields are needs • Building brand as sports tournament destination, but lacks full set of amenities required • Historic and cultural sites have untapped potential n. 3 AVAILABLE NEIGHBORHOOD, 101111111 AND —15600 ac. TOTAL PARK LAND: 4 900 ac. REGIONAL PARK LAND: (4.8 .,,, / 1,1100 ppl) (owmd, leased, partner0tip) 5 (d INS - 11, J00 ac. )1 35% s'� eir RIFCWMII�H.�NDED 39100 ac. (A w, L , �� � ho fl"I (0 ..' / a'000 PPI) 7 Parks & Recreation Comprehensive Master Plan Update Findings and Conc�usions Park Amenities • Greater diversity and flexibility of use needed • Shortfall of indoor recreation space . Shortfall of trails • Recreational aquatics not provided • Few water access points compared to water frontage • Some additional sports fields are needs • Building brand as sports tournament destination, but lacks full set of amenities required • Historic and cultural sites have untapped potential n. 3 Parks & Recreation N Comprehensive Master Plan Update 'i T' Parks & Recreation 8 ILI Comprehensive Master Plan Update Implementation Plan FACILITIES PROGRAMS Renovation & improvements OPERATIONS Program assessment Core park facilities Track material/amenity lifecycles Active adult programming Explore aquatics Integrate objectives with other Marketing and promotion Diversity of type and use departments Community recreation, indoor System and Operations Sustainability p aygrow"KI' recreation, trails and water access inthe" ORDER OF PRIORITY FOR IMPROVEMENTS TO PARKS AND FACILITIES St d Te rm S 2 repair dev'flop IJ existing existkig amenities park's If mt' f"a p G o i n g 'i T' Parks & Recreation 8 ILI Comprehensive Master Plan Update Implementation Plan PRIORITY FOCUS AREAS S h o r t rnp j in f h�e 1 NEXT7 YEARS r T e m p aygrow"KI' L o n g inthe" 1'4EXT'T20 YEARS Te rm ru If mt' f"a p G o i n g 3 12/7/2017 4 Parks & Recreation 9 Comprehensive Master Plan Update Focus Area I Indoor Recreational Space Stonebridge Fdcititv expected to ODeO in February Df2018 ^ Richmond Volleyball Club Partnership ` Senior, Youth, and Adult Programming ` Fitness and WeUness ^ Lectures ^ Socials ^ Crafts ` Community Rentals N Parks & Recreation 10 Comprehensive Master Plan Update Focus Area J Rectangular Fields Current effort @1River City SpOrtDbeX ~ Completion ofrear ]fields ` GenitoRoad improvements ^ User amenities ^ Enhanced customer service M 12/7/2017 5 Parks ,; Recreation Comprehensive p:Update Focus Area 3 Court Sports On-going effort to provide additional pickleball facilities • Dedicated Courts • Shared courts with tennis • Indoor partnerships • Parameters for success • Close parking and restrooms • Lighted and • Multiple courts for socialization aspect of participation 11 Parks Recreation Comprehensive Master Plan Update NEW FACILITIES - Short-term (within 7 years) Planning Efforts ❑ Develop a connectivity plan for each park to link to residential areas and other destinations ❑ Partner with and support regional trail efforts like the FOLAR Trail and the East Coast Greenway trail route and other regional initiatives. ❑ Conduct a feasibility study to address recreational aquatic needs to include consideration of a recreational lake or river swimming facility Facilities ❑ Additional 8 pickleball courts in a central location ❑ Provide the equivalency of nine new un -lighted rectangular fields ❑ Develop additional recreation centers to serve the Midlothian and Matoaca districts 12/7/2017 1, u Parks & Recreation Comprehensive Master Plan Update PARKLAND Short-term (within 7 years) ❑ Construct recreational amenities at undeveloped community parks (Lake Chesdin Park, Atkins Acres Park, Providence Road Park, Magnolia Green Park) ❑ Add community or neighborhood park amenities to special purpose parks that can serve residential areas. ❑ Explore new school development as a model dual -use neighborhood park and school campus. ❑ Pursue the acquisition and development of an additional regional park. ❑ Construct a demonstration urban park that features best practices. EXISTING FACILITIES ❑ Implement consistent core amenities in all parks ❑ Continue effort to renovate and enhance park amenities and facilities. ❑ Continue Implementation of existing historic site master plans Parks & Recreation 14Comprehensive Master Plan Update PROGRAMS Short-term (within 7 years) ❑ Develop a Programs Assessment and Recommendations Report OPERATIONS Short-term (within 7 years) ❑ Create a database of maintenance and life -cycle repairs to guide budgets ❑ Develop an inclusionary and ADA Access Plan ❑ Develop a sustainability report and recommendations for parkland and maintenance operations. 12/7/2017 19 !',,Parks & Recreation 6 Comprehensive `"Update PARKLAND Long-term (7 — 20 years) ❑ Pursue acquisition and/or development of neighborhood, community and regional parks. ❑ Propose urban parks in high-density areas NEW FACILITIES Long-term (7 — 20 years) ❑ Develop system of 10,000-40,000 sf recreation centers around the County to serve areas forecast for development or densification. ❑ Support the Comprehensive Plan's goal to provide countywide system of shared use paths ❑ Construct a new nature center in the Coastal Plain region of the County ❑ Construct an additional specialty facilities such as disc golf course, dog parks and archery range Parks Recreation r;o Comprehensive Master Plan Update PARKLAND On-going ❑ Work with developers to incorporate park space into new residential and mixed-use developments ❑ Continue to explore special purpose parks that add diversity to system or expand protection or function of current parks EXISTING FACILITIES On-going ❑ Incorporate sustainability into all levels of park/facility management. NEW FACILITIES On-going ❑ Continue average annual construction of new trails in the County parks to 2.2 miles. ❑ Explore cost effective methods to leverage existing facilities to met new recreation demands OPERATIONS On-going ❑ Continue with the standardization of major recreational facility components ❑ Explore new materials and methods 12/7/2017 FV CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 13, 2017 Item Number: 3.D. Subject: Work Session - Citizen Information and Resources Department Update County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Staff will update the Board of Supervisors regarding the newly created Citizen Information and Resources Department. Preparer: Jana Carter Title: Director, Citizen Information and Resources Attachments: Yes —1 No #'- �- " 0 F ��,034LYZr' 12/7/2017 1 2 ,S 12/7/2017 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: December 13, 2017 Item Number: 3.E. Subject: Work Session - Mobile Integrated Healthcare Update County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Staff will update the Board of Supervisors regarding the Mobile Integrated Healthcare Program. Preparer: Edward L. Senter Jr. Title: Fire Chief Attachments: Yes No • KVS., Ros•=M • 24is Chesterfield County Board of Supervisors Work Session December 13, 2017 Why Mobile Integrated Healthcare (MIH)?. • Changing Population Demographics (i.e., "Age Wave") • Mental Health and Substance Abuse Issues • Increased EMS Demand F± Overreliance on 911 System • Improved Collaboration Needed: • Families • County Human Services • Healthcare Systems • Hom ' e Health Organizations • Veterans Administration • Non -Profits Et Charitable Organizations MIH Program Goals NW • Improve healthcare outcomes among medically vulnerable populations • Apply more cost-effective strategies for meeting patient needs than reliance on 911 system • Better manage growing demand for EMS and improve ambulance availability in CFEMS, system • Reduce unnecessary ambulance transports, emergency department visits, and hospital readmissions MIH Patients • Seniors aging in place, many without effective family support networks • Chronically ffl, often with Limited resources • Lack coordinated care (i.e., physicians, medications) • Uncertainty as to appropriate care and available services 12/6/2017 MIH Program Results - Statistics: - Cost Effectiveness:' • Cases to Date (Post January 2014): 932 • Average Monthly Referrals: 21 • Participation Rate: 71% -Average Age: 65 * Female to Mate Ratio: 3:2 * Average Case Length: 91 Days * 911 Call Reduction Among Participants: 49% • MIH response Costs roughly 1/i Of traditional ambulance response. • MIH handles the equivalent of 2 ambulances worth of calls (annual average). • MIH is estimated to have generated 2,800 hours of ambulance availability. • MIH results in additional expenditure savings of approximately $700,000 (annually). 7BI,im(Ves valid atedby Che�terfwld(bunty Budget & Management Depwtment Questions? 19 Z'.#HESTEIII RFIELD C011rITT BOARD OF SUPERVISOR! AGENDA I Page I of 1 Meeting Date: December 13, 2017 Item Number: 9.A. I Subject: County Administration Update - Dale Carnegie Global Leadership Award Presentation County Administrator's Comments: County Administrator: Board Action Request Summary of Inform Chesterfield County has a long history and relationship with the Dale Carnegie organization through the county's Learning and Performance Center. Since 1996, employees have participated in the Dale Carnegie course and beginning in 2012, the center has offered the eight-week Dale Carnegie course each summer to county employees and citizens. To date, 185 participants have graduated from this offering which has strengthened individual performance in areas of building self-confidence, enhancing relationships, effectively communicating, and motivating and influencing others. Dale Carnegie of Virginia nominated Chesterfield County Government for the 2017 Dale Carnegie Global Leadership Award, "for exemplifying leadership both internally through its commitment to employee and operational excellence and dedication to the Chesterfield County citizens." Ms. Marie Ringer, Shareholder of Dale Carnegie and Associates, and granddaughter of Dale Carnegie, and Mr. JJ White, Chief Engagement Officer of Dale Carnegie of Virginia, will present Dale Carnegie's Global Leadership Award to the Board of Supervisors. The Global Leadership Award was established in 1985, and is granted to organizations that place special emphasis on the development of its human resources, for the purposes of achieving its objectives through development of their employees to create the future leaders of their organization and the community. Preparer: Kevin W. Bruny Title: Director and Chief Learning Officer Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Organizations selected to receive this award are proven industry leaders with reputations for operational excellence, innovation, and for the value they provide their constituents and community. organizations that are honored consistently develop their workforce to meet future organization needs, thus being major contributors to the development of not only their operating environment, but also society as a whole. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 13, 2017 Item Number: 9,C, Subject: Selection of Jeffrey S. Katz as New Chesterfield County Chief of Police County Administrator's Comments: County Administrator: Board Action Requested: Confirm the selection of Jeffrey S. Katz as the new Chesterfield County Chief of Police, effective January 2, 2018. Summary of Information: In order to confirm the public announcement made on November 21, 2017, the Board must take a public vote selecting Jeffrey S. Katz to serve as the new Chesterfield County Chief of Police, effective January 2, 2018. Preparer: Jeffrey L. Mincks Attachments: 1:1 Yes 0 No Title: County Attorney 0528:110391.1 UM411119r, 0 0. 1*01-moxel"11, - :101171 Page I of 1 Meeting Date: December 13, 2017 Item Number: 11.A. Subiect: Resolution Recognizing Battalion Chief David Palumbo (Retired) for His Dedication to Constructing the Fire and Emergency Medical Services Memorial Wall County Administrator's Comments: County Administrator: Board Action Requested: Mr. Elswick requested that the attached resolution be adopted. Summary of Information: Battalion Chief David Palumbo retired in 2001. Since then, he has worked relentlessly to build a memorial wall in addition to educating over 18,000 second graders in fire and life safety. Preparer: Edward L. Senter Jr. Title: Fire Chief Attachments: Yes � No RECOGNIZING BATTALION CHIEF DAVID PALUMBO (RETIRED) FOR HIS DEDICATION TO CONSTRUCTING THE FIRE AND EMERGENCY MEDICAL SERVICES MEMORIAL WALL WHEREAS, Battalion Chief David Palumbo retired in 2001 after 31 years of dedicated service to the citizens of Chesterfield County; and WHEREAS, Chief Palumbo was called back into service in August 2003, by Fire Chief Steve Elswick, for the purpose of constructing a memorial wall to honor those firefighters and emergency medical technicians who have made the ultimate sacrifice in service to the citizens of Chesterfield County; and WHEREAS, Chief Palumbo began his passionate, dedicated, and selfless mission to build a memorial wall by gaining site approval at the Eanes- Pittman Public Safety Training Center in December of 2003; and WHEREAS, Chief Palumbo was instrumental in including a piece of the World Trade Center within our humble memorial; this piece of history is to signify that the American spirit will prevail over tragedy, just as the twin beams of light at the World Trade Center memorial continue to honor those who have fallen; and WHEREAS, Chief Palumbo led a 14 -year fundraising campaign that yielded $127,382 in donations from corporations, public safety partners, local service organizations, individual citizens, and magisterial district improvement funds for the design, construction, and sustainment of the memorial wall; and WHEREAS, Chief Palumbo opened and dedicated the memorial wall in honor of the fallen on October 15, 2010; and WHEREAS, Chief Palumbo completed the memorial wall by coordinating the acquisition of bronze castings of a firefighter's boots, coat, gloves, and helmet and an emergency medical technician's response bag in March 2017; and WHEREAS, after fourteen years of unrelenting resolve, Chief Palumbo has seen the memorial wall to completion in December 2017; and WHEREAS, Chief Palumbo concurrently served as an instructor in the second-grade fire and life safety program where he positively impacted the lives of nearly 18,000 children. NOW, THEREFORE, BE IT RESOLVED this 13th day of December 2017, that the Chesterfield County Board of Supervisors publicly recognizes the contributions of Battalion Chief David Palumbo, expresses the appreciation of all citizens for his service to the county, and extends appreciation for his dedicated service. -611 1: 1:&11114:4 a 14 4 1111016IRWA BOARD OF SUPERVISORS Page 1 of 1 AGENDA 74 Meeting Date: December 13, 2017 Item Number: 11.B. Subiect: Resolution Recognizing The Lord's Church for Its Contributions to the Community County Administrator's Comments: County Administrator: Board Action Requested: Mr. Elswick requested the attached resolution be adopted. Summary of Information: The attached resolution recognizes The Lord's Church for its support to community and to its commitment to bridging the gap between the community and public safety. Preparer: Chris Ruth Title- Assistant Director, Communications and Media Attachments: Yes No # 3 1 1:1 UClv RECOGNIZING THE LORD'S CHURCH FOR ITS SUPPORT TO THE COMMUNITY WHEREAS, The Lord's Church is committed to service and outreach within the community in many ways; one of those is to ensure that there is free food in its Food Pantry, which is available for abused women and children, the homeless and anyone who experiences hardship; and WHEREAS, members of the church have distributed more than 10,800 loaves of bread on Wednesdays, from January through July of this year, to those in need in Chesterfield County and five other surrounding localities, and this bread is provided through the generosity of the Flowers Baking Company in Lynchburg; and WHEREAS, The Lord's Church also serves the community through its Clothing Closet, which is a resource for parents who need to get their children ready for back to school, for those looking for appropriate work or church attire, and to help replenish the losses of those who have suffered due to fires or other emergencies; and WHEREAS, the church also education and offers scholarships its Mentor Scholar Program; and focuses on the importance of to high school graduates through WHEREAS, Pastor Howard L. Moses, Sr. has served as the pastor for more than 22 years, and serves as the National Director of The Frederick L. Ray Biblical Institute, which is housed at The Lord's Church and focuses on the spiritual education of both ministers and church members; and WHEREAS, during this time, Pastor Moses has never accepted a salary, instead allowing for those funds to be used for community outreach, and it is a point of pride that the church also operates without local, state or federal funds; and WHEREAS, fourteen years ago, The Lord's Church committed to bridging the gap between law enforcement and the community, and during this time has offered many opportunities for staff from the Chesterfield County Police Department and Sheriff's Office to meet and engage with the community and share important safety information; and WHEREAS, because of this history of engagement between law enforcement and the community, the church served as the site for a Town Hall meeting on July 19, 2016, which brought together public safety officials, members of families who had lost loved ones in law-enforcement incidents, and representatives from Virginia State University, NAACP and Black Lives Matter; and WHEREAS, the church annually holds a Community Appreciation Day, where leaders from Chesterfield County and other experts in the areas of safety, education, finance and health care provided information about their programs and services to church and community members. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 13th day of December 2017, on behalf of the citizens of Chesterfield County, publicly recognizes The Lord's Church for it contributions to meeting the physical and spiritual needs of the community, recognizes that it has enhanced the quality of life for all those involved in giving or receiving this support, and congratulates the congregation for being an excellent example of what good can be accomplished when people come together for the benefit of others. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 13, 2017 Item Number: 11.C. Subject: Resolution Recognizing Boy Scouts Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Samuel Ryan Garbera, Troop 876, sponsored by Mt. Pisgah United Methodist Church; Mr. Nolan Michael Zunk, Troop 2822, sponsored by Bethia United Methodist Church; and Mr. Samuel Wyatt Smith, Troop 800, sponsored by Bethel Baptist Church, upon attaining the rank of Eagle Scout. They will be present at the meeting, accompanied by members of their families, to accept their resolutions. Preparer: Janice BlakleV Attachments: 0 Yes Title: Clerk to the Board 1-1 No WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least 21 merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Samuel Ryan Garbera, Troop 876, sponsored by Mt. Pisgah United Methodist Church; Mr. Nolan Michael Zunk, Troop 2822, sponsored by Bethia United Methodist Church; and Mr. Samuel Wyatt Smith, Troop 800, sponsored by Bethel Baptist Church, have accomplished those high standards of commitment and have reached the long -sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through their experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for a role as leaders in society, Samuel, Nolan and Samuel have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 13th day of December 2017, publicly recognizes Mr. Samuel Ryan Garbera, Mr. Nolan Michael Zunk and Mr. Samuel Wyatt Smith, extends congratulations on their attainment of Eagle Scout, and acknowledges the good fortune of the county to have such outstanding young men as its citizens. U a I a I aull o AGENDA Page 1 of 1 Meeting Date: December 13, 2017 Item Number: 11.D. Subject: Resolution Recognizing Mr. C. David Caras, Parks and Recreation Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Caras is retiring from the Department of Parks and Recreation on January 1, 2018, after providing 31 years of service to the citizens of Chesterfield County. Preparer: James D. Worsley Title: Director, Parks and Recreation Attachments: Yes FI No RECOGNIZING MR. C. DAVID CARAS UPON HIS RETIREMENT WHEREAS, Mr. C. David Caras will retire from the Chesterfield County Parks and Recreation Department on January 1, 2018, after providing 31 years of quality service to the citizens of Chesterfield County; and WHEREAS, Mr. Caras joined the Chesterfield County Parks and Recreation Department in 1986 as a Senior Recreational Specialist, was later promoted to Community Recreation Manager in 2003, and has served 14 years in that position; and WHEREAS, during his career with Chesterfield County, Mr. Caras was responsible for coordinating programs including special events, camps and leisure classes, collaborating with outside businesses, Virginia State agencies and non-profit organizations for the delivery of services and to provide financial support and in-kind services; and WHEREAS, in his current position, Mr. Caras directs, manages and supervises the organizational staffing and operational activities for a comprehensive section of*county-wide services and facilities in community recreation, therapeutic recreation, older adult recreation, county -wide special events, cultural activities and historical programs, and during his tenure, the Community Recreation Section has increased the number of programs offered to the public by 24 percent, increased total recreation participation by 40 percent, and increased the number of older adults enrolled in programs by 48 percent; and WHEREAS, Mr. Caras coordinated and established several special events, including Legendary Christmas at the Historic Government Complex, 4th of July events, Chesterfield Jaycee events at Rockwood Park, including a Haunted Forest, Rainbow of Arts Festival and Kite Day, James River Parade of Lights, Boulders Concert Series and the beloved Santa's Calling program that has grown from 300 total letters and calls to today totaling over 3,000 calls and letters to children during the holiday season; and WHEREAS, Mr. Caras has received numerous letters of appreciation and recognition from citizens and administrative staff for jobs well done along with recognitions for donations for various groups and a Celebrating Success Award for donations toward celebrations around July 4th events, was recognized as Employee of The Month for the department three different times in 1988 and 1989, and submitted CDBG grant proposals and managed their implementation that provided funding for operation of two community buildings, four campsites for low income youth and an after-school program for at -risk youth; and WHEREAS, Mr. Caras has received certifications from Revenue Sources Management School, with NRPA and NC State University in 1986, Leadership Training Institute with VRPS in 1988, Supervisory Leadership Institute with Chesterfield County in 1993, TQI Advisor Certification in 1999, Environmental Management System Implementation Institute, VPI and State University in 2008, Non-profit Management VCU and Partnership for Non-profit Excellence in 2009, and Certified Park and Recreational Professional (CPRP) with NRPA and has professional memberships with NRPA and VRPS, and obtained certification in ISO 14001 for the EMS training and held that certification for a number of years; and WHEREAS, Mr. Caras has served on numerous committees, including the Total Integration Experiences Program, Partnership for Youth, Recreation Programs Research Committee, served on the Communities in Schools Board, participated in logistical support for the 2007 Publick Days Event with Henricus Historical Park and has served on numerous in-house department committees as a willing volunteer; and WHEREAS, Mr. Caras will be greatly missed by his colleagues, co-workers, and the citizens of Chesterfield County, who he has so expertly served, and his accomplishments as a model leader with a strong work ethic for the department provided an example and guide for generations to come, as they live, work and play in the county they and he call home. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 13th day of December 2017, publicly recognizes Mr. C. David Caras, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Caras and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ty CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 13, 2017 Item Number: 12.A.1. Subiect: Reappointment to the Personnel Appeals Board County Administrator's Comments: County Administrator:_ Board Action Requested: The Board of Supervisors is requested to reappoint a member to serve on the Personnel Appeals Board. Summary of Information: The purpose of the Personnel Appeals Board is to hear employee grievances relating to disciplinary actions or discriminatory application of county personnel policies. The Personnel Appeals Board has the ability to modify or reverse disciplinary decisions of department directors. The appointments are for a three-year term and are not related to residing in a particular magisterial district. Dr. Robert L. Turner, Jr.'s first term on the Personnel Appeals Board will expire on December 31, 2017, and he is eligible to serve another term. The Board of Supervisors is requested to nominate and reappoint Dr. Robert L. Turner, Jr. to serve the next full term, which would begin immediately upon appointment and end on December 31, 2020. Dr. Turner, who resides in Chesterfield County and retired from Virginia State University, has indicated his willingness to serve. Under the existing Rules of Procedure, appointments to boards and committees may be nominated and appointed at the same meeting. Nominees are voted on in the order in which they are nominated. Preparer: Mary Martin Selby Title: Director, Human Resource Services Attachments: ❑ Yes No # �"47,"�k'100 4- 3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 13, 2017 Item Number: 12.A.2. Subject: Nomination/Appointment/Reappointment to the Chesterfield Community Services Board County Administrator's Comments: County Administrator: Board Action Requested: Nominate and appoint Mr. Mike Giancaspro as At -Large Member and nominate and reappoint Ms. Paige Cecil, representative for the Matoaca District, Ms. Elizabeth Hedgepeth, representative for the Dale District, and Mr. Dean Lynch, representative for the Midlothian District. In addition, reappoint Ms. Michelle Jones, Ms. Jennifer Davis and Mr. Tyler Craddock as Members At - Large. Summary of Information: The Chesterfield Community Services Board is designated as an Administrative/Policy Board for the provision of public mental health, intellectual/developmental disabilities and substance use disorder services. Mr. Mike Giancaspro resides in the Midlothian District and would serve as a Member At -Large. The following are members of the Community Services Board who have expressed a willingness to continue for another term: Ms. Paige Cecil, representative for the Matoaca District, Ms. Elizabeth Hedgepeth, representative for the Dale District and Mr. Dean Lynch, representative for the Midlothian District and Ms. Michelle Jones (Clover Hill), Ms. Jennifer Davis (Matoaca) and Mr. Tyler Craddock (Bermuda), Members At -Large. Board Members concur with these appointments. Under the existing Rules of Procedure, appointments to boards and committees may be nominated and appointed at the same meeting. Nominees are voted on in the order in which they are nominated. Preparer: Debbie Burcham Attachments: 1:1 Yes Title: Executive Director, MHSS Department No # ", � ",' 9 0 '�' W! (ft , C 'I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 13, 2017 Item Number: 12.A.3. Subiect: Nomination/Appointment to the Community Policy and Management Team County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint member to serve on the Community Policy and Management Team (CPMT)to begin 1/1/2018 and ending 12/31/2021. Summary of Information: The purpose of the Community Policy and Management Team (Code of Virginia § 2.2-5204 and § 2.2-5205), is to implement the requirements of the Children's Services Act of Virginia, including the expenditure of funds appropriated by the localities and allocated by the State. The governing body of each jurisdiction must appoint a CPMT. Per the Virginia Children's Services Act, "the governing body of each single jurisdiction district and the governing bodies of each multi -jurisdictional district must appoint a Community Policy and Management Team. The minimum mandatory membership (Code of Virginia § 2.2-5205) of each team includeslocal agency heads or their designees from the Community Services Board; Department of Social Services; Juvenile Court Services Unit; and school division." Additional mandatory membership includes a parent representative and private provider representative, if a private organization or an association of providers is located within the locality. Preparer: Sarah Q. Snead Title: Deputy County Administrator, Human Services Yes No fN L- 4 -� Attachments: U CHESTERFIELD COIiITT' P BOARD OF SUPERVISORS Page 2 of Summary of Information: (Continued) Nomination for re -appointment of County Staff terms set to expire on 12/31/2017: Mr. James Nankervis, Director, 12th Court Services Unit; Mrs. Jana Carter, Director of Citizen Information and Resources; Ms. Danika Briggs, Assistant Director, Chesterfield -Colonial Heights Department of Social Services; Mr. Doug Bilski, Manager, Children and Adolescent Services Team, Mental Health Support Services/CSB. Nomination for re -appointment of private provider representative position: Ms. Adalay Wilson, Vice President of Community Based Services, United Methodist Family Services. Nomination for new appointment of County Staff positions: Ms. Vicki Stamps, RN, Acting Nurse Manager, Chesterfield Health District (replacing Mrs. Jody Enoch, retired). Under the existing Rules of Procedure, appointments to boards and committees may be nominated and appointed at the same meeting. Nominees are voted on in the order in which they are nominated. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: December 13, 2017 Item Number: 12.A.4. Subiect: Nomination/Appointment to the Citizens' Budget Advisory Committee County Administrator's Comments: County Administrator: Board Action Requested: Request the Board of Supervisors to nominate and appoint one at -large member to the Citizens' Budget Advisory Committee. Summary of Information: On October 8, 2008, the Board of Supervisors created the Citizens' Budget Advisory Committee to assist in the evaluation and allocation of resources in accordance with the strategic plan to ensure a high quality of life. Currently, the committee consists of seven at -large positions. Six of seven positions were filled at the September 27, 2017 Board of Supervisors meeting, and Budget staff has been working to fill the seventh opening. This item requests the Board of Supervisors to nominate and appoint one new member which will fill all seven slots and position the committee to continue their work on the FY2019 financial plan. Staff recommends Mr. Chip Hughey to serve on the Citizens' Budget Advisory Committee. Mr. Hughey will serve a two-year term ending on September 30, 2019. Board members concur with the appointment. Under the existing Rules of Procedure, appointments to boards and committees may be nominated and appointed at the same meeting. Nominees are voted on in the order in which they are nominated. Preparer: Matt Harris Title: Director, Budget and Management Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: December 13, 2017 Item Number: 12.A.5. Subiect: Reappointment to the Chesterfield County Airport Advisory Board (AAB) County Administrator's Comments: County Administrator: Board Action Requested: Reappointment of one of the five members to the Chesterfield County Airport Advisory Board (AAB), representing the Midlothian District. Summary of Information: The Chesterfield County Airport Advisory Board (AAB) was established by the Board of Supervisors in 1995 as an advisory body with the responsibility of providing advice and recommendations to the Board of Supervisors, including long-term planning, master planning, and airport safety. The AAB may also perform other duties as directed by the Board of Supervisors. The AAB consists of one (1) member from each magisterial district, and representatives from county staff. The term of Mr. William Shewmake, Midlothian District representative, expires January 10, 2018. Mr. Shewmake has served in this capacity since September 27, 2017, when he was appointed to fill an unexpired term. Ms. Haley concurs with the reappointment of Mr. Shewmake to a full three-year term, effective January 11, 2018, and expiring January 10, 2021. Under the existing Rules of Procedure, appointments to boards and committees may be nominated and appointed at the same meeting. Nominees are voted on in the order in which they are nominated. Preparer: Clay Bowles Title: Director of General Services Attachments: Yes® No El 174 hvr"174 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: December 13, 2017 Item Number: 12.A.6. Subiect: Reappointment to the Board of Directors of the Central Virginia Waste Management Authority County Administrator's Comments: County Administrator: Board Action Requested: Nominate and reappoint alternate board member to the Central Virginia Waste Management Authority (CVWMA). Summary of Information: Mr. Jeffery Howard's term as an alternate board member of the CVWMA will expire December 31, 2017, and he wishes to continue to serve in this capacity for an additional term of four (4) years. Board approval is requested to reappoint Mr. Howard as an alternate member, for a term effective January 1, 2018, and expiring December 31, 2021. Under the existing Rules of Procedure, may be nominated and appointed at the the order in which they are nominated. Preparer: Clay Bowles appointments to boards and committees same meeting. Nominees are voted on in Attachments: 1:1 Yes 0 No Title: Director of General Services a, I *A d: a U I JAINDIXI 0 1*61-moxel"11, 0. :3 ki I BE Page I of 1 Meeting Date: December 13, 2017 Item Number: 12.B.1.a.1. Subiect: Resolution Recognizing Mrs. Donna J. Tucker, Accounting Department, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Mrs. Donna J. Tucker for more than 29 years of dedicated service to the Chesterfield Accounting Department. Preparer: Patsy J. Brow Attachments: 0 Yes 1-1 No Title: Director of Accounti RECOGNIZING MRS. DONNA J. TUCKER UPON HER RETIREMENT WHEREAS, Mrs. Donna J. Tucker began her career of public service with the Chesterfield County Accounting Department on May 2, 1988, and will retire on January 1, 2018, after providing more than 29 years of dedicated and faithful service to Chesterfield County; and WHEREAS, Mrs. Tucker served as Accounts Payable Manager, supervising staff who provided accounts payable services to all county departments and school locations for almost 20 years before devoting her extensive system knowledge to support numerous county financial systems; and WHEREAS, Mrs. Tucker was responsible for establishing and updating policy and procedures with strong internal controls to support the county and schools' payments for purchases of goods and services; and WHEREAS, Mrs. Tucker implemented numerous process improvements that saved both time and money and created workload indicators to better monitor the efficiency of accounts payable processing; and WHEREAS, Mrs. Tucker participated in the county's Total Quality journey by serving as one of the first Quality facilitators and participating in multiple Employee Involvement Groups that resulted in improved customer service and business processes; and WHEREAS, Mrs. Tucker earned the Certified International Accounts Payable Professional designation and provided leadership to the national organization by establishing training teams for other accounts payable professionals seeking to grow and improve their skills and their organizations; and WHEREAS, Mrs. Tucker's outstanding customer service, performance, and knowledge of business processes and automated systems contributed to three major financial system implementations during her career, including leadership for problem solving, defining processes and training; and WHEREAS, Mrs. Tucker was instrumental in the successful implementation of numerous automation projects for systems supporting multiple county departments, that not only updated data into the county's financial system, but also met business process needs for those departments; and WHEREAS, Mrs. Tucker implemented the technology changes in support of the Accounting Department's ePayables program that to date has generated over $1.3 million in revenue for the county; and WHEREAS, Mrs. Tucker provided a high level of customer service when working with county and school customers, looking for better ways to serve them, often going out of her way to meet a need and consistently exceeding customer expectations; and WHEREAS, Mrs. Tucker will be sorely missed for her professional contributions, her dedicated service, her strong work ethic, her vast wealth of knowledge of systems and business processes, and her love of "fun and frolic." NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Mrs. Donna J. Tucker for her 29 plus years of distinguished service to Chesterfield County and extends on behalf of the employees and residents of Chesterfield County, congratulations upon her retirement, and sincere best wishes for a long, healthy and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 13, 2017 Item Number: 12.113.11.a.2. Subiect: Resolution Recognizing Ms. Patricia J. Howell, Office of the Commissioner of the Revenue, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Ms. Patricia J. Howell will retire from the Chesterfield County Office of the Commissioner of the Revenue after providing over 30 years of service to Chesterfield County citizens. Preparer: Jenefer S. Hughes, MBA, ACA Attachments: 0 Yes 1-1 No Title: Commissioner of the Revenue WHEREAS, Ms. Patricia J. ("Patti") Howell will retire from the Office of the Commissioner of the Revenue on January 1, 2018; and WHEREAS, Ms. Howell began her public service with the county as a data entry operator supervisor in the Office of the Commissioner of the Revenue on October 5, 1987, and has faithfully served Chesterfield County for over 30 years; and WHEREAS, Ms. Howell's work ethic, service, and dedication helped her move steadily through the ranks, earning her the promotion to deputy commissioner for personal property in 1988, then to deputy commissioner for business in 2003, and finally to chief deputy commissioner in 2008; and WHEREAS, Ms. Howell grew with the county and the office during that time, always challenging herself to learn new things and immerse herself in new responsibilities, including earning the Master Deputy Commissioner of the Revenue certification from the Weldon -Cooper Center for Public Service and serving on the executive board of the Virginia Association of Local Tax Auditors; and WHEREAS, Ms. Howell employed her knowledge and experience as a key leader in the implementation of major legislative mandates, including vehicle proration and the Personal Property Tax Relief Act, and as an integral part of the team developing and implementing new computer systems that helped modernize the office more than once in her career; and WHEREAS, Ms. Howell, while firm when needed, was also regularly willing to help others, and to share her accumulated wisdom, regularly explaining complicated steps to co-workers, often in person and sometimes in her "famous" handwritten memos; and WHEREAS, Ms. Howell's vast knowledge, years of experience, and tireless dedication to supporting and achieving the goals and objectives of the office of the Commissioner of the Revenue have enabled her to make a significant contribution to the success of this office; and WHEREAS, more than anything else, Ms. Howell has been a loyal friend to many, regularly greeting everyone in her area each morning, and with skills and willingness to help in a way that will be sorely missed at the county. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Ms. Patti Howell, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for her service to the county and congratulations upon her retirement. "T 1 133AI 3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 13, 2017 Item Number: 112.113.11.a.3. Subject: Resolution Recognizing Sergeant Christopher O'Donnell, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Sergeant Christopher O'Donnell will retire from the Police Department on January 1, 2018, after providing over 28 years of service to the residents of Chesterfield County. Preparer: Colonel Daniel W. Kelly — Title: Interim Chief of Police Attachments: 0 Yes 1-1 No 460-o's _9 RECOGNIZING SERGEANT CHRISTOPHER O'DONNELL UPON HIS RETIREMENT WHEREAS, Sergeant Christopher O'Donnell will retire from the Chesterfield County Police Department on January 1, 2018, after providing over 28 years of outstanding quality service to the residents of Chesterfield County; and WHEREAS, Sergeant O'Donnell has faithfully served the county in the capacity of Patrol Officer, Detective First Class, Senior Detective, Master Detective and Sergeant; and WHEREAS, during his tenure, Sergeant O'Donnell also served as a Field Training officer, Evidence Technician, Breathalyzer Operator, General Instructor and as a member of the Street Drug Enforcement Unit; and WHEREAS, Sergeant O'Donnell has served a considerable number of years in the Criminal Investigations and Special Investigations Divisions where he had various assignments, including Vice and Narcotics, Crimes Against Persons, Crimes Against Property, Juvenile Section, Economic Crimes Section, Major Case and the Unsolved/Major Investigations Group; and WHEREAS, Sergeant O'Donnell served as a member of the Trokia Task Force and the South End Task Force; and WHEREAS, while serving as a member of the Vice and Narcotics Unit, Sergeant O'Donnell was the recipient of two Unit Citation Awards in recognition of his work ethic, skill level, teamwork and dedication that resulted in seizures of drugs with a street value of nearly $6 million, cash assets of nearly $700,000, and other weapon and property seizures; and WHEREAS, Sergeant O'Donnell received a Unit Citation while serving as a member of the Crimes Against Persons Unit for the resolution of a complicated and multi -faceted murder -for -hire plot that occurred at a local auto sales business; and WHEREAS, Sergeant O'Donnell earned a Chief's Commendation for his outstanding interrogation skills which resulted in a suspect confessing his involvement in 157 automobile break-in cases occurring over a two-year period; and WHEREAS, Sergeant O'Donnell received a Chief's Commendation for his tenacity and creative skills in investigating a homicide for which there was primarily only circumstantial evidence, and due to his meticulous evidence search, crime scene re-creation and gunshot residue theory, the suspect was charged, prosecuted and convicted of the crime; and WHEREAS, Sergeant O'Donnell was awarded a Chief's Commendation while serving as a member of the Unsolved/Major Investigations Group, which reinvestigated a cold -case homicide, where the victim's body was never found; the team's knowledge, skills, abilities and efforts resulted in the first prosecution and conviction of a "no -body" homicide suspect in the history of Chesterfield County; and �'c All 130111�.�) WHEREAS, Sergeant O'Donnell received two Achievement Awards recognizing his investigative skills and teamwork in resolving two homicides with the arrest of ten suspects who were served with over 50 felony warrants; and WHEREAS, Sergeant O'Donnell is recognized for his strong work ethic and dedication to his team and his excellent communications and human relations skills, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County during his career; and WHEREAS, during his tenure, Sergeant O'Donnell has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Sergeant O'Donnell has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Sergeant O'Donnell's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Sergeant Christopher O'Donnell and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. MIRM CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 13, 2017 Item Number: 12.B.1.a.4. Subiect: Resolution Recognizing Mr. Charles P. Simmons, Utilities Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Charles P. Simmons will retire from the Utilities Department on February 1, 2018, after more than 32 years of service to the Chesterfield County Utilities Department. Preparer: George B. Hayes Attachments: 0 Yes F-1 No Title: Director of Utilities DOC RECOGNIZING MR. CHARLES P. SIMMONS UPON HIS RETIREMENT WHEREAS, Mr. Charles P. Simmons will retire from the Chesterfield County Utilities Department on February 1, 2018; and WHEREAS, Mr. Simmons began his public service with Chesterfield County on September 9, 1985, when he was hired by the Chesterfield County Utilities Department as a Water Plant Operator Trainee; and WHEREAS, Mr. Simmons showed great aptitude and dedication to the water treatment field by advancing to a Class 1 license in a very short time span of four years; and WHEREAS, Mr. Simmons was promoted several times throughout his career and served faithfully in each position until he was ultimately promoted on January 1, 2009, to Chief Plant Operator of the Addison Evans Water Treatment Plant; and WHEREAS, throughout his career with Chesterfield County, Mr. Simmons displayed dependability, aptitude, initiative, good character, and values; and WHEREAS, Mr. Simmons acted as an exemplary steward of the public trust by operating the treatment plant in the most cost-effective manner; and WHEREAS, Mr. Simmons was instrumental in building the excellent reputation of our county drinking water treatment plant and helped produce water that never violated a health standard; and WHEREAS, Mr. Simmons' leadership, dedication to water treatment, and commitment to excellence played an important role in the department meeting the Partnership for Safe Water criteria for 20 consecutive years; and WHEREAS, Mr. Simmons' daily efforts resulted in exceptional plant performance which led to an exemplary rating by the Virginia Department of Health during all routine inspections; and WHEREAS, Mr. Simmons implemented treatment changes, new technologies, and trained and mentored many new operators who have gone on to have their own successful careers in the water treatment field; and WHEREAS, Mr. Simmons was highly respected and liked by his peers and coworkers; and WHEREAS, Mr. Simmons has earned the admiration of those he worked with as a kind and good colleague whose support, companionship, and ever -ready assistance brought unity and pride to the workplace. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Charles P. Simmons and extends on behalf of its members and citizens of Chesterfield County, appreciation for his more than 32 years of exceptional service to the county. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 13, 2017 Item Number: 12.B.1.a.5. Subiect: Resolution Recognizing Mrs. Cynthia B. Smith, Department of Risk Management, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mrs. Smith is retiring on January 1, 2018, after providing over 29 years of service to the citizens of Chesterfield County. Preparer: Scott W. Zaremba Attachments: 0 Yes 1-1 No Title: Deputy County Administrator RECOGNIZING MRS. CYNTHIA B. SMITH UPON HER RETIREMENT WHEREAS, Mrs. Cynthia B. Smith was hired on May 9, 1977, as a Secretary with the Chesterfield County Department of Utilities where she served two directors, Mr. Robert Painter, and Mr. Dave Welchons following the retirement of Mr. Painter; and WHEREAS, during her term with the Department of Utilities, Mrs. Smith received many acknowledgements for her exemplary skills and was therefore hired as the Risk Coordinator in 1986 to assist the Risk Manager; and WHEREAS, Mrs. Smith was acknowledged by receiving the 1993 County Employee of the Year designation for her selfless dedication to her responsibilities, her creative analytical decisions, her teamwork, and customer service appreciated by the many people she came into contact with, including co-workers, county and school staff, vendors and the general public; and WHEREAS, Mrs. Smith continued to improve her skills by attaining an Associate of Risk Management certification and through her dedication, project management skills and talents, she was appointed as the Assistant Department Director in 1997; and WHEREAS, on May 9, 2002, Mrs. Smith completed 25 years of service with Chesterfield County, receiving many awards and acknowledgements during her service; and WHEREAS, on July 26, 2002, Mrs. Smith ended her service with Chesterfield County to accept the position of Risk Manager for Henrico County and then returned to Chesterfield County on November 18, 2013, to fulfill the role of Director of Risk Management, taking on many issues, such as reorganizing the department, reclassifying positions for effective operations, and successfully recruiting key positions; and WHEREAS, Mrs. Smith augmented the relationships and collaborations with schools and county departments, increasing awareness and advancing enterprise and departmental missions; and WHEREAS, Mrs. Smith assumed the team lead role of the Enterprise Risk Management Initiative, working with the established committee to develop a countywide plan, and achieving the County Administrator's endorsement of the plan; and WHEREAS, Mrs. Smith made significant contributions and enhancements to services provided by the Risk Management Department, by focusing on industry claims management best -practice standards to further reduce the county's future long-term liabilities, and the consolidation of the Environmental, Health and Safety services for the county and schools; and xus' WHEREAS, in 2017, the new Risk Management Information System (RMIS) was implemented under the guidance of Mrs. Smith, which included converting over 25 years of historical claims data, configuration of the software, and integration with the financial, human resources, and fleet management systems; and WHEREAS, due to Mrs. Smith's leadership and hard work, the county's Risk Management Plan was revised and adopted by the Board of Supervisors in 2017, which was the first revision of the plan since 1989; and WHEREAS, Mrs. Smith was recognized throughout her career by her peers and was elected to serve as an officer on boards under the Virginia Self Insurers Association and the Virginia Public Risk Management Association, and served in a leadership role with States Self -Insurers Risk Retention Group, Inc. as a member of the Strategic Planning Committee in addition to providing risk management services for the Greater Richmond Convention Center Authority. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mrs. Cynthia B. Smith and extends appreciation, on behalf of its members and the employees and citizens of Chesterfield County, for 29 years of dedicated service to the county, congratulations upon her retirement, and best wishes for a long, happy, and healthy retirement. Imm CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 13, 2017 Item Number: 12.8.2. Subject: Donations of Surplus Property to the Virginia Department of Forensic Science County Administrator's Comments: County Administrator:���� L-1-11, I Board Action Requested: The Board is requested to approve donations of surplus ammunition from the Police Department to the Virginia Department of Forensic Science. Summary of Information: Over many years, the Police Department has accumulated ammunition that has been confiscated or has been brought to the department by residents. Proper destruction of this ammunition is not an economically feasible option for the Police Department. Under Virginia Code Section 15.2-953(C), the county is authorized to donate personal property to another governmental agency. In this case, the Virginia Department of Forensic Science can use the ammunition for their scientific testing purposes. The Police Department has worked with General Services and Purchasing to have this method of disposal approved subject to the Board's action. Staff requests that the Board approve donations of ammunition to the Virginia Department of Forensic Science. Preparer: Colonel Dan W. Kelly Attachments: El Yes 0 No Title: Interim Chief of Police Awma"W19-T, Al 011 IYA Page 1 of 1 Meeting Date: December 13, 2017 Item Number: 12.B.3. Subject: Approve an Increase to Schools' Food Service Appropriation Category County Administrator's Comments: County Administrator:_ Board Action Requested: The Board of Supervisors is requested to approve an increase of $120,541 to School's Food Service appropriation category for RASA -Feeding Hungry Minds grant funds. Summary of Information: On October 10, 2017, the COPS School Board accepted AASA-Feeding Hungry Minds grant funds in the amount of $120,541. This paper requests that the Board of Supervisors approves an increase to School's Food Service appropriation category in the amount of $120,541 for the grant. Funding was awarded to purchase mobile kiosks and point-of-sale computers to place in 38 schools to increase student access to a nutritious breakfast. No local match is required for this grant. The CCPS memorandum from October 10, 2017, and subsequent School Board resolution, dated November 8,2017, are attached. Preparer: Matt Harris Title: Director, Budget and Management Attachments: 0 Yes 1-1 No # CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #106-17 TO: School Board FROM: Dr. James F. Lane, Superintendent SUBJECT: FY2018 — Acceptance of New Grants PERTINENT INFORMATION: October 10, 2017 On May 9, 2017, the School Board adopted an annual financial plan totaling $678,445,300 for all funds, including $28,887,700 for the Grants Fund. The school division was recently awarded three new grants, which are listed and described below. In accordance with Policy 7130, the School Board must accept all grants prior to the expenditure of funds. Awards for New Grants (not included in the FY2018 Adopted Budget): 1) RASA -Feeding Hungry Minds $120,541 Funding is awarded to purchase mobile kiosks and point-of-sale computers to place in 38 schools to increase student access to a nutritious breakfast. The research is clear: academic performance and behavior are improved when children eat a healthy breakfast. By doing everything we can to ensure student access, CCPS is not only fueling their brains for that day's learning but are also creating healthy habits for a lifetime. 2) Dollar General Literacy Foundation -21st Century Literacy $1,979 Enon Elementary School has been awarded this grant to purchase six Chromebooks. Twenty students will enhance their daily literacy instruction through independent and teacher -directed literacy stations. The Chromebooks will provide opportunities for them to gain literacy skills utilizing a 21st century technology tool. Expected outcomes include growth in word knowledge, an increase in reading fluency, development of early reading comprehension skills and spelling conventions, and writing development to meet and exceed county and state reading benchmarks for below -level readers. 3) Rockwell Collins Grant $500 Manchester Middle School has been awarded this grant for their Lego FIRST team, Majestic Builders. It will place special emphasis on rookie and 2nd year teams, particularly those in rural and underserved areas and those with a high percentage of students on free and reduced lunch programs. Funds must be used for direct expenses associated with the 2017-2018 FTC competition season. The funds will be utilized to pay for FIRST team registration ($275) and registration for one qualification event ($225). The above -listed grants do not require a local match. RECOMMENDED ACTION: U is recommended that the School Board accept the new grants as described above that were awarded after the adoption of the FY2018 budget. Memo #114-17 Attachment VIRGINIA: At a regularly scheduled meeting of the Chesterfield County School Board held Tuesday evening, November 8, 2017, at 6:30 pm in the Public Meeting Room at the Chesterfield County government complex PRESENT: Javaid Siddiqi, Chair John Erbach, Vice -Chair Carrie E. Coyner Dianne H. Smith Rob Thompson RESOLUTION WHEREAS, Chesterfield County Public Schools has been awarded an additional grant: AASA- Feeding Hungry Minds: and WHEREAS, this additional grant has necessitated an increase in the Food Service appropriation category, NOW, THEREFORE, BE IT RESOLVED, that on motion of Dianne Smith, seconded by Robert Thom pson, the School Board hereby requests the Board of Supervisors to approve the increase of the Food Service appropriation category by $120,541. Robert McDaniel, Clerk Jam n Lane, Superintendent CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 13, 2017 Item Number: 12.B.4. Subject: Transfer and Appropriation of Funds for the Stonebridge Recreation Center Project County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to transfer and appropriate up to $400,000 from the Capital Improvement Program Contingency, transfer existing project balances up to $100,000, and appropriate up to $30,000 in interest income to the Stonebridge Recreation Center Project. Summary of Information: The Stonebridge Recreation Center, future home of the Richmond Volleyball Club, is currently under construction and anticipated to open in February 2018. The facility will include approximately 5,000 square feet of space for a community center that will be operated by Parks and Recreation who will also have daytime usage of remainder of the facility for recreational programming. A couple of items have arisen during construction of the facility which have resulted in the need for an additional appropriation. Those factors include additional sitework, unsuitable soils, and an elevator that was added to achieve ADA compliance. The bulk of the additional costs are related to site issues, though it should be noted that the work performed not only prepped the recreation center site, but also the fourteen acres adjacent to the center. Accordingly, that neighboring parcel (also an asset owned by the county and part of the CDA district) is now fully pad ready for future development as is a smaller pad immediately adjacent to the center. These efforts complete the site work at Stonebridge, enhance the value of the remaining property, and position the district for full build out. Preparer: Matt Harris Title: Director, Budget and Management Attachments: El Yes No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Each year, during the Capital Improvement Program (CIP) planning process, some funds are left unallocated as a construction contingency. If issues arise those funds can be transferred into projects that require additional funding; however, if they are not utilized they fall to the reserve for future capital improvements. Staff requests to transfer and appropriate up to $400,000 from this source. Additionally, staff requests to transfer the remaining balances from completed Stonebridge projects up to $100,000, and to appropriate the interest income in the account up to $30,000. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 2 AGENDA Meeting Date: December 13, 2017 Item Number: 12.8.5. Subiect: Approval of Transportation Priority Projects and Endorsement of Candidate Smart Scale Projects County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to approve the attached priority list and endorse the specified projects for Smart Scale funding consideration. Summary of Information: In 2014, House Bill 2 was signed into law, requiring development of a prioritization process (Smart Scale) for projects funded by the Commonwealth Transportation Board. In 2017, Chesterfield submitted applications for 33 projects and obtained funding for eight: • Route 288/Route 360, Southbound to Westbound Ramp Improvement with Park and Ride Lot at Career and Tech Center • Route 288/Route 360 - Brad McNeer/Bailey Bridge Connector • Elkhardt Road (Ruthers Road/Pocoshock Boulevard to Elmart Lane) Improvements • Chippenham. Parkway/Hopkins Road Park and Ride Lot • Harrowgate Road/Cougar Trail Pedestrian Improvements • Hopkins Road (Falstone Road to Bonniebank Road) Sidewalk • Pocahontas State Park Access Trail, Ph I 0 Route 1 (Marina Drive to Merriewood Road) Sidewalk Continued on next page) Preparer: Jesse W. Smith Title: Director of Transportation Agen995 Preparer: Matt Harris Title: Director of Budget and Management Attachments: Yes No # 0 O'C'0674 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) The Commonwealth Transportation Board has made changes to the upcoming Smart Scale application process, including limiting the number of applications that can be submitted to ten, and requiring Board endorsement of the candidate projects. In addition, applications will be accepted every other year, rather than annually. An updated priority list, showing the ten projects staff recommends for submittal through the Smart Scale process, is shown as Attachment A. The Board was originally briefed on this topic at the October 25th meeting, when the number of applications was limited to eight. Subsequent to that, the application limit was increased to ten and staff briefed the Board members individually to determine the ten projects. Staff will work with the Virginia Department of Transportation to fully vet the projects prior to submittal. If it is apparent that a project will not be eligible for Smart Scale funding, staff will return to the Board so that another project can be selected for submission. Recommendation: Staff recommends the Board adopt the attached priority list, adopt the resolution endorsing the Smart Scale candidate projects, and authorize staff to submit the specified projects for Smart Scale funding. Proposed Priority Project Estimate Smart Scale Funding Request Priority Projects 1 288/360 - NB Flyover to Bailey Bridge Connector $70 M $70 M 2 288/360 Superstreet Intersection Improvements, Phase 1 $22 M $22 M 3 288/360 Superstreet Intersection Improvements, Phase II $33 M $33 M 4 1-95/Route 10 Interchange, Phase 11 $31 M $31 M 5 ITS Signal Upgrades $18.6 M $18.6 M 6 Route 360/Courthouse Road Intersection Improvements $11 M $11 M 7 Nash Road (Beach Road to Route 10) Extension $19.3 M $6.4 M 8 Route 60 Safety and Operational Improvements TBD TBD 9 Chippenham Parkway/Hopkins Road Interchange Improvement TBD TBD 10 Rt. 1 (Falling Creek Wayside - Chippenham Pkwy. Interchange) Sidewalk $3 M $3 M 11 1-95/Willis Road Interchange $43.OM -- 12 1-295/Meadowville Technology Parkway Interchange $20.01M -- 13 Rt. 360 (Woodlake Village Pkwy. to Otterdale Rd.) Capacity Improvements $25.OM -- 14 Centralia Road (Memory Lane to Chester Road) Improvements $25.OM r7l57,Powhite Pkwy. (Watermill Pkwy. to Woolridge Rd.) Capacity Improvements $19.01M -- Projects in bold to be submitted for Smart Scale funding consideration. Note: estimate and fundina request amounts may change as applications are developed Other Projects Bessie Lane Improvements $1.1 M Chesterfield Avenue Reconstruction $15.0 M Deer Run Drive (Chita) Drive to Alberta Smith Elementary School) Sidewalk $2.9 M Ettrick Train Station Improvements $3.3 M North Enon Church Road (Route 10 to Meadowville Technology Parkway) Widening $15.0 M Otterdale Road (Route 360 to Woolridge Road) Widening $19.2 M Pocahontas State Park Trails, Phase II TBD Woolridge Road (reservoir to Otterdale Road) Sidewalk $3.5 M menuAttach .................._ WHEREAS, it is necessary that the local governing body endorse Smart Scale candidate projects. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the Commonwealth Transportation Board provide funding for the following Smart Scale candidate projects submitted in 2018: 288/360 Northbound Flyover to Bailey Bridge Connector 288/360 Superstreet Intersection Improvements, Phase I 288/360 Superstreet Intersection Improvements, Phase II I-95/Route 10 Interchange Improvements, Phase II ITS Signal Upgrades Route 60 Safety and Operational Improvements Route 360/Courthouse Road Intersection Improvements Route 1 (Falling Creek Wayside through Chippenham Parkway Interchange) Sidewalk Chippenham Parkway/Hopkins Road Interchange Improvement Nash Road (Beach Road to Route 10) Extension CHESTERFIELD COUNT BOARD OF SUPERVISOR AGENDA Page 1 of 1 Meeting Date: December 13, 2017 Item Number: 12.113.6.a. Subject: Transfer of $1,500 in Clover Chesterfield County School Board Evergreen Elementary School County Administrator's Comments: County Administrator: Board Action Requested: Hill District Improvement Funds to the to Purchase a Digital Library to Use at Transfer $1,500 in Clover Hill District improvement Funds to the Chesterfield County School Board to purchase a digital library to use at Evergreen Elementary School. Summary of Information: Supervisor Winslow has requested the Board transfer $1,500 in Clover Hill District Improvement Funds to the Chesterfield County School Board to purchase a digital library known as "MyOn News" to use at Evergreen Elementary School. The MyOn News program offers content (such as literature, dictionaries, and reading and writing improvement tools) which can be matched to students' grade level, interest and reading level. The Board can legally transfer public funds to the School Board to purchase capital computer equipment and reading materials which will be owned by the School Board and used for public educational purposes. Preparer: Matt Harris Attachments: 1:1 Yes Title: Director, Budget & Management 0425:110398A 0 No # 0 G- 0, 07 8 COUNTYCHESTERFIELD BOARD •F SUPERVISORS 4GEND4 - •- D. Page 1 of 1 Meeting Date: December 13, 2017 Item Number: 12.B.6.b. Subiect: Transfer $2,400 from the Matoaca District Improvement Fund to the School Board to Purchase an Online Literacy Program for Matoaca Elementary School County Administrator's Comments: County Administrator: Board Action Requested: Transfer $2,400 from the Matoca District Improvement Fund to the School Board to purchase an online literacy program for Matoaca Elementary School. Summary of Information: Supervisor Elswick has requested the Board to transfer $2,400 from the Matoaca District Improvement Fund to the School Board to purchase an online literacy program to be used at Matoaca Elementary School. The program can be used by the students both at school and at home. The Board is authorized to transfer funds to the School Board to purchase computer programs and capital equipment to be used for school programs. The online program will be owned by the School Board and will become a part of the School Board's inventory of property. The School Board must purchase the program in accordance with the Virginia Public Procurement Act. Preparer: Matt Harris Title: Director, Budget & Management 0425:110397.1 Attachments: Yes No # -0Q00-79 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA "M Meeting Date: December 13, 2017 Item Number: 12.B.6.c. Subiect: Transfer $1,500 from the Dale District Improvement Fund to the Chesterfield County School Board to Purchase Materials to Create a TV/Recording Studio for Use at Lloyd C. Bird High School County Administrator's Comments: County Administrator: Board Action Requested: Transfer $1,500 from the Dale District Improvement Fund to the Chesterfield County School Board to purchase materials to create a TV/recording studio for use at Lloyd C. Bird High School. Summary of Information: Supervisor Holland has requested the Board to transfer $1,500 from the Dale District Improvement Fund to the Chesterfield County School Board to purchase materials to create a TV/recording studio for use by the students at Lloyd C. Bird High School. The funds will be used to purchase various recording equipment and supplies to construct the studio. The County can legally transfer public funds to the School Board to purchase capital equipment and supplies used for public school programs. The School Board must purchase the supplies in accordance with the Virginia Public Procurement Act. Preparer: Matt Harris Title: Director, Budget & Management 0425:100401.1 Attachments: F]Yes 0 No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 13, 2017 Item Number: 12.B.7. Subiect: Approval of Change Order Number Two for Providence Middle and A.M. Davis Elementary School Revitalization County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to execute Change Order Number Two, in the amount of $56,345.69, with Branscome Richmond for Providence Middle and A.M. Davis Elementary School Revitalization. Summary of Information: In the FY16 Capital Improvement Program, the Board authorized a companion revitalization project to complement the School Building Renovation effort. The project will provide numerous improvements which will enhance pedestrian connectivity between schools and adjacent neighborhoods, and provide renovated high-quality facilities for the schools, sports groups, and general public. Connectivity improvements will include over a half mile of shared use path connecting the two school sites, along with additional parking areas, repaving of existing parking areas and driveways, and drainage improvements. The shared use path will serve as a segment of the Bikeways and Trails Plan Network. Change Order Number Two amends the contract as a result of unforeseen soil conditions, change in curb type for better function and appearance, credit for drainage and pavement and additional cost for contractors working around school programs that conflict with construction activities. This change order will utilize $56,345.69 of CDBG funds available within the project and will still allow the project to stay within budget. Preparer: James D. Worsley Title: Director, Parks and Recreation Preparer: Matt Harris Title: Director, Budget and Managemen Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 13, 2017 Item Number: 12.B.8.a. Subject: Award Individual Requirements Contracts for As -Needed Structural Engineering Services to Dunbar, Milby, Williams, Pittman and Vaughan, PLLC and Speight, Marshall and Francis, P.C. County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Director of Purchasing to award individual requirements contracts for as -needed structural engineering services to Dunbar, Milby, Williams, Pittman and Vaughan, PLLC and Speight, Marshall and Francis, P.C. for miscellaneous construction, renovation and major maintenance projects in the Department of General Services. Summary of Information: Following a request for proposal process, two (2) firms were chosen to provide structural engineering services for the County and Chesterfield County Public Schools (CCPS). Services provided by these firms include, but are not limited to structural engineering design and construction administration. Each contract is for one (1) year, with the possibility of four (4) one (1) year renewals. As this contract is for services on an as - needed basis, the actual value of each contract will depend on current and future needs. Because these contracts will be utilized by both the County and CCPS, multiple contracts are required to ensure that services are immediately accessible without the need for additional procurement. Preparer: Clay Bowles Attachments: 1:1 Yes No Title: Director of General Services CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 13, 2017 Item Number: 12.B.8.b. Subiect: Award Individual Requirements Contracts for As -Needed Mechanical, Electrical and Plumbing Engineering Services to Dewberry Engineers, Johnson, Mirmiran and Thompson, Matthew J. Thompson III Consulting Engineers, Inc., and WSP Engineers County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Director of Purchasing to award individual requirements contracts for as -needed mechanical, electrical and plumbing engineering services to Dewberry Engineers, Johnson, Mirmiran and Thompson, Matthew J. Thompson III Consulting Engineers, Inc., and WSP Engineers for miscellaneous construction, renovation, and major maintenance projects in the Department of General Services. Summary of Information: Following a request for proposal process, four (4) firms were chosen to provide mechanical, electrical and plumbing engineering services for the County and Chesterfield County Public Schools (CCPS) . Services provided by these firms include, but are not limited to: mechanical, electrical, plumbing design in various types of structures, systems research and construction cost estimating. Each contract is for one (1) year, with the possibility of four (4) one (1) year renewals. As this contract is for services on an as - needed basis, the actual value of each contract will depend on current and future needs. Because these contracts will be utilized by both the County and CCPS, multiple contracts are required to ensure that services are immediately accessible without the need for additional procurement. Preparer: Clay Bowles Title: Director of General Services Attachments: 1:1 Yes 0 No # _000083 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 13, 2017 Item Number: 12.113.8.c. Subiect: Award Individual Requirements Contracts for As -Needed Fire Protection Engineering Services to Rhino Fire Protection Engineering, PLLC and Systech Fire Protection, LLC County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Director of Purchasing to award individual requirements contracts for as -needed fire protection engineering services to Rhino Fire Protection Engineering, PLLC and Systech Fire Protection, LLC for miscellaneous construction, renovation and major maintenance projects in the Department of General Services. Summary of Information: Following a request for proposal process, two (2) firms were chosen to provide fire protection engineering services for the County and Chesterfield County Public Schools (CCPS). Services provided by these firms include, but are not limited to fire protection systems engineering design and construction administration. Each contract is for one (1) year, with the possibility of four (4) one (1) year renewals. As this contract is for services on an as -needed basis, the actual value of each contract will depend on current and future needs. Because these contracts will be utilized by both the County and CCPS, multiple contracts are required to ensure that services are immediately accessible without the need for additional procurement. Preparer: Clay Bowles Title: Director of General Services Attachments: Yes No # 'C'WO-34 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 13, 2017 Item Number: 12.13.9. Subiect: Initiate an Application for a Zoning Amendment for a Charity -Affiliated Home to be Constructed Within the Landing at Swift Creek County Administrator's Comments: County Administrator: Board Action Requested: Initiate an Application for an Amendment to Zoning (Case 17SN0824) to consider a change to proffered conditions on the property located at 4807 Hidden Falls Court in the Landing at Swift Creek (Tax ID 718-682-6916); appoint Andrew Gillies, Director of Planning, as agent for the Board of Supervisors for the purposes of this application; and waive disclosure. Summary of Information: Mr. Elswick is requesting that the Board initiate an application for an Amendment to Zoning (Case 17SN0824) to consider a change to proffered conditions for a dwelling proposed to be built for the St. Jude Dream Home program. Stylecraft Homes plans to construct a dwelling on the property for the St. Jude Dream Home program to benefit the St. Jude Children's Research Hospital. The attached letter from Richard Kuhn, president of Stylecraft Homes, explains that the St. Jude Dream Home program involves a builder who constructs a home using donated land, labor, and materials. Raffle tickets are sold to the public for a chance to win the home following its completion. All proceeds will be donated to support the St. Jude Children's Research Hospital and its mission of "leading the way the world understands, treats and defeats childhood cancer and other life-threatening diseases." Preparer: William D. Dupler Title: Deputy County Administrator, Community Development Attachments: 0 Yes 1-1 No # 00 00, Ss CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) Mr. Kuhn has requested that Chesterfield County provide relief from the cash proffers only for this home. To provide relief and reduce the proffer for this specific lot in the Landing at Swift Creek subdivision, the property must be rezoned. Even though the county is the applicant, because this case will involve changing a proffered condition, the owner will have to proffer the new or revised conditions. If approved by the Board of Supervisors, a rezoning application would be referred to the Chesterfield Planning Commission to begin the rezoning process. Subsequently, the property owner will be contacted and requested to provide requested revisions to the proffered conditions. Upon the Planning Commission's recommendation, the Board will be able to consider this request, potentially increasing the net proceeds to the St. Jude Children's Research Hospital, a 501(c)3 charitable organization. Approval is recommended. District: matoaca r / r September 27, 2017 Dr. Joseph Casey Chesterfield County Administrator P.O. Box 40 Chesterfield, VA 23832 Dear Dr. Casey: 3,1 -r&- I ivija� C, � -swe-4 (wee 480q t4-c9ca, rz (1,sc 4- The St. Jude Dream Home program is returning to the Richmond area and we are excited to lead the fundraising effort for St. Jude. My company, StyleCraft Homes has been chosen to build the Richmond area St. Jude Dream Home, and we have not only enthusiastically accepted, but will be donating 100% of our overhead and profit to construct this home. This year's home will be built in Chesterfield County on a lot in The Landing at Swift Creek, which myself and my development partner have donated 100%. St. Jude Children's Research Hospital, founded by the late entertainer Danny Thomas, is one of the world's premier centers for the research and treatment of catastrophic childhood diseases including cancer, pediatric AIDS and sickle cell disease. It is a haven where children can find treatment regardless of their race, religion, creed orfamily's ability to pay. Since opening in 1962, St. Jude has not onlytreated children from all 50 states and more than 70 foreign countries, but St. Jude has also developed protocols that have brought the overall survival rate for childhood cancer from less than 20% to 80% overall. St. Jude is the only research hospital that pays for all treatment and expenses not covered by insurance, including travel, lodging and food, regardless of a family's ability to pay. To help offset these costs St. Jude utilizes numerous fundraising programs such as the St. Jude Dream Home program, which began in 1991. Dr. Donald Mack raffled a home in Shreveport, LA, raising over $166,000 for St. Jude Children's Research Hospital the very firstyear. The success of the event became an annual fundraiser and ultimately became the largest single event national fundraiser for St. Jude. To date, the program has given away over 400 homes and raised nearly $340 million. The St. Jude Dream Home' Giveaway is a unique partnership where selected builders leverage their skills and contacts to construct a home largely utilizing donated land, labor and materials. No more than 8500 tickets are sold to the public at a cost of $100 per ticket for a chance to win the home. The winner is announced during a live drawing held on their local television partner upon the home's completion - and all proceeds go directly to support the lifesaving mission of St. Jude. My primary goals in partnering with the St. Jude Dream Home program is to build the home at the lowest possible cost, and help to raise childhood cancer awareness. This will allow us to maximize the amount of money that will be sent to St. Jude. In light of this, I humbly request that all permitting costs, cash proffers, and tap fees associated with this year's Dream Home be donated in full. Last year, several permitting offices across the nation joined in the local Dream Home effort by donating their fees as well. I 6225 Lake sie; e Av(,�nu e OFFICE (804) 627-0000 R insond,VA2.3223 „ , FAX (804) 627 ..0002 am glad to share a list of references to those permitting offices, if you would like to speak to them about their experience. Donation of the aforementioned would give Chesterfield County recognition as a major Construction sponsor, a title reserved for those who contribute over $10,000 worth of goods or services. Major Construction sponsors receive prominent recognition on signage, online, and on television. If I can answer any questions for you about this project or how Chesterfield County can become more involved, please do not hesitate to call or email me. Thank you in advance for your consideration. Sincerely, Richard D. Kuhn President r47O�\ 156,30 A 156311 15625 W oo 15601 14900, 4716 .... .... . I F, P ROPOS E D S T J DREAM HOME . ...... CR O' . ............. . .... . WN INT 15612 PORD 3699 15606 48�00 15600a 4812 15601 4813 TTv, 15519 15q1 2 4901 4907 4913 II 1 EM ms I 4901 va Nll G1.11AIMAI�l;; "7 711 7,, 'j SCM CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 13, 2017 Item Number: 12.B.10.a. Subject: Acceptance of Parcels of Land Along Happy Hill Road from Shawn D. Dunn County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of three parcels of land containing a total of 0.1873 acres along Happy Hill Road from Shawn D. Dunn and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of three parcels of land containing a total of 0.1873 acres along Happy Hill Road from Shawn D. Dunn. This dedication will provide the ultimate right of way for Happy Hill Road. Approval is recommended. District: Dale Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1 No # wol 10k), ON 90 LTA rel tak I k V&WWj 96,4, Acceptance of Parcels of Land Along.Happy Hill Road from Shawn D. Dunn. v % lit 0.1873 Acres to be Dedicated > EST 1- N SWIF- 2. FIALA D N #1 E S 1 inch = 583 feet 10 40' SFG`�`$� h 0 v a W O N p 00 z r' r; GPIN #800-632-0379 LARRY C. WEAVER DB 2105, PG. 653 N30'48'52"E 1 GPIN #800-632-3167 SHAWN D. DUNN DB 10882, PG. 984 #16600 HAPPY HILL ROAD 1440' ro ?DEDICATED 1 _`.8 U.S. RTE. JEFF DAVE RCEL B TO THEF CHESTERFI852 AC. Ki 00 M GPIN #800-632-3880 SHAWN D. DUNN DB 10882, PC. 984 ¢16530 HAPPY HILL ROAD h N M Z 17 17 N �F PARCEL A DEDICATED TO THE COUNTY OF CHESTERFIEL 0.0515 AC. 1 3 7 ' N33'41'38"E 148.78' u� --148.75—S33'15 21 W-----( 4 W .—. 148.81 533'39 45 W HAPPY HILL ROAD ROUTE 1619 ARCEL C 30' PRESCRIPTIVE R/W DEDICATED TO THE COUNTY OF CHESTERFIE 0.0506 AC. Q 'n oo (?-00 M�c7 co � h CD00 .d 00 zwC3 a ca 0 GPIN #800-632-6992 ROBERT M. MARTIN, LLC 08 10787, PG. 885 ASPHALT ROAD �T OP Li S58'55'42"E 14.52' THIS PLAT IS BASED ON A FIELD SURVEY T1Af L2 S58'52'08"E 14.30' AND IS CORRECT TO THE BEST OF MY KNOWLEDGE AND BELIEF. L3 N58'52'08"W 30.03' L4 S58'52'08"E 29.96' .,� IMPROVEMENTS NOT SHOWN. L5 N58'52'08'W 15.66' 1),IOBE;RIS r- L6 S5855'42"E 15.36' LIC. NO. 1971 " 17 Air s2 Rv COUNTY SITE PLAN #17PRO130 COUNTY UTILITIES PROJ. #16-0254 PLAT SHOWING 3 PARCELS OF LAND LOCATED ON THE WEST LINE OF HAPPY HILL ROAD TO RE DEDICATED TO CHESTERFIELD COUNTY, VIRGINIA BERMUDA DISTRICT, CHESTERFIELD COUNTY, VIRGINIA Date: 10/23/1 5'ca1e: Brace Robertson Land Surveying, P.C.I. Rev.: 1.0/30%17 9 d P.O. Box 35311 Richmond. Virginia Phone/Fax (804)330-2801 JN 1 7 1 47 CHESTERFIELD COUNTY fW BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 13, 2017 Item Number: 12.B.10.b. Subiect: Acceptance of Parcels of Land Adjacent to Future Crosswinds Boulevard from Iron Bridge Investments, LLC County Administrator's Comments: County Administrator:_ Board Action Requested: Accept the conveyance of two parcels of land containing a total of 0.112 acres adjacent to future Crosswinds Boulevard from Iron Bridge Investments, LLC and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board parcels of land containing a Crosswinds Boulevard from Iron requirement for the development B. Approval is recommended. District: Dale of Supervisors accept the conveyance of two total of 0.112 acres adjacent to future Bridge Investments, LLC. This dedication is a of Watermark -Crosswinds Boulevard, Phases A & Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes No # "VICINITY SKETCH Acceptance of Parcels of Land Adjacent to Future Crosswinds Boulevard from Iron Bridge Investments, LLC. 13 14 KU DEC 72- ISO ENBLUM y �3. F4E DRY AVE rn cAyMus-my-- 1;. FellBAUER PKWY 4 �U ---- E7 Total of'O.112 acrtes 0 be Dedicated V A r - all R] N dsmgah� I 1 inch = 417 feet /AlEBCL II 0OZ 9� N ro m 5 G''ya p 3 LL y5 6� Ln o G¢Q0 ! X30 kmsN frN rn 00 O N p O I,v Ln rro0 rl t4n o Coco o U-) Cl •- ry nQ =ppm O q o JP o, X50 0 >- z Qv^ �,z$� z 3 w N �J�; k� m';- -- tW— Y `7j Sin ?1 0 C Q 2 0 Zh �CL E4 a�w� nN C5 V�'r a � cv ~� �z E-4 �� W OU �v� Jq Vq��CWh �� z cwi a'qW o NOONr� NN A � N LU t4 IS4 N °' �" � V• V• H V• h h � O O uj W¢hu�A;oAA 2wN�oMo10 08 p ; Zt3IA w w NJJJ �` W N LnRE cl- p0 cZ4gW �m O t xOl 00'7 O W q a.W i Q O N k CWh om q� O ti¢ x N 0�to �2 N o W� 2 cnn W 4U10 167 � p �ti O 24n O CO C14 rO O W� eo Er 0 ^o z U3 Ln m wo U`� i` N� U 14 iz Z�� OZq i�W oma^ �¢ 4 ��.� a�zw Zoa U e ti t � om z �W N¢h Mti� otn tn•-Ohtn i-. U��fOOiM Nh �O �� M� ck'nrnr�NN^:� �'�ON^ON qNS:rr �rNj��yehOh V21nrn22rn2 otn tn•-Ohtn U��fOOiM 2 ck'nrnr�NN^:� �'�ON^ON qNS:rr �rNj��yehOh V21nrn22rn2 �Wt�rOl�tpNW �N�nN^m N N M N N� N UOoiNCiRi Oc', U W rn� hnq�M woMiN���M^N 0 jovoi,�oovoio � O^ ¢hNn`�'�Nh N O O^ O �N�n^NNcoN j U U U U U U U U CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 13, 2017 Item Number: 12. -B -.10.c. Subiect: Acceptance of a Parcel of Land Along Iron Bridge Road from Myers Family Partnership, L.P. County Administrator's Comments: County Administrator:_ Board Action Requested: Accept the conveyance of a parcel of land containing 0.333 acres along Iron Bridge Road from Myers Family Partnership, L.P. and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors parcel of land containing 0.333 acres along Family Partnership, L.P. This dedication will way for Iron Bridge Road and is a requirement Retail. Approval is recommended. District: Dale accept the conveyance of a Iron Bridge Road from Myers provide the ultimate right of for the development of Myers Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes No # D'0009G LTI F Acceptance of a Parcel of Land Along Iron Bridge Road from Myers Family Partnership, L.P. 5 6 4 0.333 Acre Dedication &C ------ 14 x/ TF N W* E 1 inch = 583 feet /too Qj LAJ ONE FRO. (50 2 j zi Jo; .c) -LLJ T 'K Zt z; 2 2R UUU ARD CY BOULV S 2 0 ,ofzf? U L (go AND 2 ui A CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of I AGENDA Meeting Date: December 13, 2017 Item Number: 12.13.10.d. Subiect: Acceptance of Parcels of Land Along Hicks Road from St. John's Episcopal Church Chester, Virginia County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of 14 parcels of land containing a total of 0.742 acres along Hicks Road from St. John's Episcopal Church Chester, Virginia and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of 14 parcels of land containing a total of 0.742 acres along Hicks Road from St. John's Episcopal Church Chester, Virginia. This conveyance will provide fee right of way for this portion of Hicks Road. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes 1:1 No #o010099 "VICINITY SKETCH Acceptance of Parcels of Land Along Hicks Road from St. John's Episcopal Church Chester, Virginia 0 R K C.) O)f 0 ry < 0 ERRY N , 13n; U 01 R 0 0-11 Total of 0.742 Acre Dedication RD RD 0 CI It GAT,fz C� 0 0 D STCIN� RD V 0 ,\c,KLO JEC-r TORQUAYz -Y 0 C"� CIR TO C9 10 CP N Almllkk I W S 1 inch = 6,6,7 feet P Vpp 4 ! � i 4 xl i � c 66 1 s l E { Pr M y t o { r o v i T I r e / I r t, ,i a �(. - 4 1 i e 1 I g , i t t ` r !' { I I� ar Y„ I eL r (`✓ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 13, 2017 Item Number: 12.B.10.e. Subiect: Acceptance of Parcels of Land for the Extension of Crosswinds Boulevard from Watermark Partners, LLC County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of four parcels of land containing a total of 1.639 acres for the extension of Crosswinds Boulevard from Watermark Partners, LLC and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of four parcels of land containing a total of 1.639 acres for the extension of Crosswinds Boulevard from Watermark Partners, LLC. This dedication is a requirement for the development of Watermark -Crosswinds Boulevard, Phase A & B. Approval is recommended. District: Dale Preparer: John W. Harmon Title: Real PropertV Manager Attachments: 0 Yes � No # 0"� r, 171, 1„j� An Ir,,, "VICINITY SKETCH Acceptance of Parcels of Land for th.e Extension of Crosswinds Boulevard from Watermark. Partners, LLC 12 13 14 U T TU, KU DE C \-,-PRO ENBLUM T 3.4 DRY AVE 1 RTMBAUER PKWY -Rj I Total of 1.639, acres to Ise Dedicated Iz N dignah. � AW1406 W*E RV S 1 inch =417 feet Ory tp -bR^•'I2 OOOOOiltY9L9691 W&D �o O^ wU� 2Nb/ ���O���"""111,,,V�G t 4� j C �¢M/ ~OW ti ttayirA � CS ORb' CC R4rnz ObJ do s\ U Oh h., M 4w� ��o .z`aZoO 3W2 �¢� aepo I..�o px2 �In?m WO vl�x Q 24i 24i 241 24i Z "2 •.. O (D 8 ® 8 ®' ON m ON \ ? N N I \\ ANN t \ fq OA78 S(MASS080 0989 z i OOOOOiltY9L9691 W&D �o O^ wU� 2Nb/ ���O���"""111,,,V�G t 4� j C �¢M/ ~OW ti ttayirA � CS Q' d CC R4rnz ObJ do s\ U Oh ��hC OA78 S(MASS080 0989 z i OOOOOiltY9L9691 W&D 44 U Q O^ C a W y ¢ b 9ZS 2Nb/ ���O���"""111,,,V�G t 4� j C �¢M/ ~OW ti ttayirA � CS o CC R4rnz ObJ N- G oM Oh ��hC OA78 S(MASS080 0989 z i OOOOOiltY9L9691 W&D W z Mo 11 73,9dVd ''.. '0d '8'O C a W y ¢ b 9ZS cwt / 4� ��VA �oa ! o CC R4rnz ObJ O?4q� l¢IS W0 n 4 4w� ��o .z`aZoO 3W2 OA78 S(MASS080 0989 z i OOOOOiltY9L9691 W&D W z Mo 11 73,9dVd ''.. '0d '8'O C a W y ¢ b 9ZS 3666 OTI S,LN8NJS3ANI cti ti z w o 4 99OI7/8 NOW O l �Zd'c O 4 �wl�'Uny X�N�mO �WbgnU m O a z� U� 0 O 2 � 0. 4 m V p, /~! b0 xwO1Uroo 4� C o ?b � b A j, pd F ONp� Oqf 3j& g0 W WQ W 2UZW r� � f � W ¢ IJV o M l �Zd'c O�� CC R4rnz ObJ O?4q� l¢IS W0 n 4 4w� ��o .z`aZoO 3W2 �¢� aepo I..�o px2 �In?m WO vl�x O¢ �N zQ WqNq t,iy O \ \ \\ W W W 3 W 3 W 2¢K]T �toh qbM V SVN 5 bzv,zz h RN asm wCi zn F �b A j, pd F ONp� Oqf 3j& g0 W WQ W 2UZW r� � � F¢ � W ¢ IJV Ut o U4 O�� ZON O O?4q� � 4w� ��o .z`aZoO 3W2 �¢� aepo I..�o px2 �In?m WO vl�x O¢ �N zQ WqNq t,iy 6.x0'toWwafiarf-M�(1T.(f-6T.00f1\:AM(f\(f' d �,/T.f1-RT(IM�� :N+- `t ' `kms ��i..3 "-1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 13, 2017 Item Number: 12.B.11.a. Subject: Lease of Temporary Office Space for Use by Mental Health Support Services County Administrator's Comments: County Administrator:_ Board Action Requested: Authorize the County Administrator to execute a lease agreement for office space with CS Development, Inc. for temporary use by Mental Health Support Services. Summary of Information: Due to the upcoming replacement of the HVAC system at the Rogers Building, there is a need for temporary swing space to allow for the relocation of employees while work is performed. This lease is for 1208 square feet at $15.50 per square foot ($1560.33 per month) with a 3 percent annual escalation. It is a three-year lease beginning December 15, 2017, with the option for an additional two-year term. The leased space is in the Court Square building and is convenient to the government complex. Although Mental Health should only need to occupy the space for approximately 18 months during the HVAC replacement, this lease provides the county with additional swing space options needed for future renovation/major maintenance projects. Funds for the first 18 months of this lease are in the project's capital budget; the remainder of the lease will be budgeted in future renovation or maintenance projects. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Preparer: Matt Harris Title: Director, Budget and Management Attachments: El Yes No & 0 Q I- o's CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 13, 2017 Item Number: 112.113.11.b. Subiect: Lease of Temporary Office Space for the Mental Health Support Services Intensive Treatment Program County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to execute a lease agreement with the Health Center Commission for the County of Chesterfield for temporary office space at the Lucy Corr Health Care Facility for the Mental Health Support Services Intensive Treatment Program. Summary of Information: Due to the upcoming replacement of the HVAC system at the Rogers Building, there is a need for temporary swing space to allow the relocation of employees while work is performed. The lease is for 2271 square feet at $15 per square foot ($2,838.75 per month). It is for 18 months beginning December 15, 2017. Funds for this lease are in the project's capital budget. Approval is recommended. District: Dale Preparer: John W. Harmon Title.- Real Property Manager Preparer: Matt Harris Title: Budget Director Attachments: El Yes 0 No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Pagel of 2 �. AGENDA Meeting Date: December 13, 2017 Item Number: 12.113.12. Subject: Approval of the Purchase of a Parcel of Land for the Ettrick Elementary School/Ettrick Fire Station Replacement Projects Coun County Admin Approve the purchase of a parcel of "and containing .683 acres, more or less, with improvements, for $207,300 plus closing costs from Rudij Enterprises, LLC for the Ettrick Elementary School/Ettrick Fire Station Replacement Projects, and authorize the County Administrator to execute the sales contract and deed. Summary of Information: Staff requests that the Board of Supervisors approve the purchase of a parcel of land containing .683 acres, more or less, with improvements, tax ID 795612031400000, 20910 James Street, for $207,300 plus closing costs which are estimated to be $10,000, from Rudij Enterprises, LLC, for the new 750 student Ettrick Elementary School and Ettrick Fire Station Replacement Projects. The contract is subject to independent appraisal, acceptable title and Phase I ESA. Substantial accord is not required as this acquisition is an expansion of an existing use. Conditional use approval will be required for fire station use. The current elementary school site, adjacent to this parcel, is 15.882 acres and when bundled with this purchase will provide a total of 16.565 acres for the replacement facility. Work is ongoing to finalize the acquisition of all the land necessary for the replacement facility that should, in aggregate, total about 18 acres. The adopted FY2018-2022 CIP showed Ettrick as a renovation, with construction slated for FY2020. The FY2019-2023 CIP, which Preparer: John W. Harmon Title: Real Property Manager Preparer: Matt Harris Title: Director, Budget and Management Attachments: 0 Yes F� No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) will be presented by the superintendent to the school board in January 2018 will show a replacement facility, onsite, at a preliminary estimated cost of approximately $33.5 million. Construction is still anticipated to begin in FY2020. Funding for this land purchase is available from funds appropriated for Ettrick in the current CIP. Funding for construction of the project is planned in future years (FY2019-FY2020). District: Matoaca VICINITY SKETCH Approval of the Purchase of a Parcel of Land at 20910 James Street N YU E s 1 inch = 333 feet 'C10301300332 CheaRrl­ A. 6u M 8a:e Q! 3(8332 eg V t H RC ti �F -�ZP, Np� ws nob ��-----�LLi +� j �,fJ'+10 7AF-Br1y •� '�' arc R 00000,olo o,,p of - yS$ialctinI�c'�`Iv Qln� $ /YCNlB p'li7Bl�fC,las.` 3�? IRL & N' NS E p � 1'Ey7w1���"g ?1 SUN i AT.l C/) ^'= p�/' (D ma 41------------xax 2•,9(RIa�LOT7 ti 3 g� - a� oe �.weStIN 4 ass WsF--- - O� m.. aw POAV [or x _ 6 � �lB Alcv $ WQW Avft 'tzo, C=am' z Awa, u � ��DDI 2^t n SdiI7S51{'AV. a V2 m g. co &r-Aw IEE bV Ano , � �'3 Ev cq � Z ��`\ oae Z77R�C%' ECEIIENjAyy a. �., pp < IC.•7B(� GIR'IB��.Ri7,INI, ��OR � �G �� IG91B' CB J807 IG 1736 qq.���B B `•`��'� y MG AI AT &,V# WOMWNTS LAV U mfims OF g s x oo O LAAO MTNIAW 1482ACWLYA11GOW ;4= apa g4 f8s i o g m 7W SOU7N LAZE OF 007DYM AMENUE O C]#SIfAfffiO LTXANY MMAIg9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 13, 2017 Item Number: 12.C. Subiect: Claim of Siteworks Unit B, LLC for Storage of Recyclable Electronics by a Contractor of the Central Virginia Waste Management Authority County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board deny the claim and settlement offer of Siteworks Unit B, LLC. Summary of Information: In 2015, Central Virginia Waste Management Authority ("CVWMA"), through a competitive procurement process, hired a company known as eWaste Tech to recycle, reuse, or remanufacture certain used electronic equipment which was going to be collected throughout the Central Virginia area as part of "e - Cycle Collection Events". As part of these recycling events, citizens, and business and government entities brought used electronics to various local collection sites staffed and operated by eWaste Tech and individual localities entered into "Special Project Service Agreements" with CVWMA to have eWaste Tech collect the electronics for recycling. Most Central Virginia localities, including Chesterfield County and Chesterfield County Public Schools, also contributed their own electronics to the recycling effort. eWaste Tech ultimately collected over 800,000 pounds of electronics. Preparer: Jeffrey L. Mincks Attachments: 0 Yes F-1No Title: County Attorney 0423:110393.1 CHESTERFIELD COUNTY 14OARD OF SUPERVISORS Page 2 of 3 AGENDA Rather than recycle, reuse, or remanufacture approximately 250,000 pounds of the collected electronics, eWaste Tech signed a lease with the claimant, Siteworks Unit B, LLC, to store the electronics in Warehouse 25, a 21,000 - square -foot warehouse facility in Richmond. The electronics remain in Warehouse 25 today. Siteworks maintains that the used electronics, which are intact and packaged for storage, are "hazardous waste" and that eWaste Tech is in violation of its lease with Siteworks, which prohibits the storage of hazardous waste. Siteworks is now pursuing claims against localities that are members of CVWMA (and the school boards of these localities) contending that the stored electronics (1) "constitute a release or threated release of hazardous substances" in violation of the federal Comprehensive Environmental Response, Compensation and Liability Act (110ERCLA") and/or the federal Resource Conservation and Recovery Act ("RCRA"); (2) constitute an "unconstitutional taking" of Warehouse 25 by each locality, in violation of the Virginia Constitution; and (3) constitute an "intentional interference" with Siteworks' business. The claim against the County is attached. An identical claim was also sent to the Chesterfield County School Board. Siteworks is demanding that CVWMA and the CVWMA localities and their school boards, each pay to Siteworks the same claim amount - $350,000. Siteworks provides no documentation supporting this demand as it is required to do under state law. We notified Siteworks' attorneys of this deficiency and told them that the Board was legally precluded from approving the claim unless the required documentation was submitted. The documentation has still not been sent. In addition to this procedural deficiency, staff is satisfied that the claim is legally and factually deficient. The County contracted with CVWMA to recycle the electronics collected in the County and the County paid for that service. CVWMA contracted with eWaste Tech to ensure that the electronics were properly recycled. The dispute between Siteworks and eWaste Tech is a landlord -tenant dispute between private parties that should be resolved between those two parties. The stored electronics do not pose any legitimate environmental risk and a dispute over lease terms by two private parties cannot constitute either an unconstitutional taking or an unlawful business interference for which the County of Chesterfield could be held liable. Therefore, we recommend that the Board deny the claim. In the same claim letter, Siteworks' lawyers also indicate that Siteworks will accept $200,000 to settle the claim. We recommend that the Board reject this settlement offer as well. M LffIRR LECLAIR-RYAN October 13, 2017 Via E -Mail Transmission (counLadministraloi &chesterfield.goy) Confirmation by First -Class Mail Board of Supervisors of Chesterfield County Attn.: Dr. Joseph B. Casey, County Administrator Post Office Box 40 Chesterfield, Virginia 23832 Via E -Mail Transmission (inincksfia)chesterfield.goy) Confirmation by First -Class Mail Jeffrey L. Mincks, Esq. Chesterfield County Attorney Post Office Box 40 Chesterfield, Virginia 23832 Gentlemen: M Re.- 2601 Maury Street, Richmond, Virginia 23226 Notice of Claims for Abandoned Hazardous Waste and Demand for Payment This Firm represents Siteworks Unit B, LLC, a Virginia limited liability company ("SiteWorks"). By this letter, we are notifying Chesterfield County that approximately 250,000 pounds of hazardous substances in the form of old televisions, computer monitors, and other electronic waste made with cathode ray tubes ("L�RTs") containing significant amounts of mercury, lead and other corrosive chemicals (collectively, the "E -Waste") have been abandoned in a warehouse located at 2601 Maury Street, Richmond, Virginia ("Warehouse 25"). As a result of' the abandonment of 250,000 pounds of E -Waste, SlteWorks has numerous claims against Central Virginia Waste Management Authority ("CVWMA"), which are detailed below. This letter constitutes formal demand for payment for its claims, as described below. E-mail: corey.booker@leclairryan.com Direct Phone: (804) 915-4 137 Direct Fax: (804)916-7230 919 East Main Street, Twenty -Fourth Floor Richmond, Virginia 23219 Phone. (804) 783-2003 1 Fax: (804) 783-2294 CALIFORNIA V CONNECTICUT 1 DELAWARE 1 FLOR:DA � GEORGIA 1 ILLINOIS 1 MARYLAND � MASSACHUSETTS 1 MICHIGAN 1 NEVADA 4 NEW JERkY 1 NEW YORK 1 PENNSYLVANIA 1 RHODE ISLAND i TEXAS I VIRGINIA � WASHINGTON, D C 1 I (I R h) L. Y 5 A f i, A VV VV W VV 1, L A 1 01 A N) C 0 M Board of Supervisors of Che erfield County Jeffrey L. Mincks, Esq, October 13, 2017 Page 2 Factual Background CVWMA is a public service authority that handles solid waste management and recycling programs for 13 Participating Localities: Henrico, Chesterfield, Hanover, Goochland, Ashland, Colonial Heights, Hopewell, New Kent, Petersburg, Powhatan, Richmond City, and Charles City. Pursuant to its Strategic Plan, CVWMA's Vision Statement is: "to be the recognized leader in regionally sustainable waste management practices that protect the environment." In the summer of 2015, after an RFP process, CVWMA engaged eWaste Tech Systems, LLC ("eWaste Tech") to dispose of electronic waste with a certified recycler (the "Recycling Contract"). Under the terms of the Recycling Contract, eWaste Tech agreed to ensure that all E -Waste it collected would be reused, remanufactured or recycled and that no E -Waste would be illegally disposed or disposed in a manner inconsistent with federal, state, or local law, rule, or ordinance. CVWMA was responsible for reviewing all of the eWaste Tech's records, monitoring, and verifying eWaste Tech's compliance with the Recycling Contract. As part of the Recycling Contract, CVWMA arranged special e -Cycle Collection Events where citizens could come and drop off old television, used computers, and other electronic wastes. CVWMA would collect the material and ensure it was properly reused, remanufactured or recycled. Additionally, certain Participating Localities, including Chesterfield County, entered into a Special Project Service Agreement with CVWMA in which those localities agreed to participate in the recycling program detailed in the Recycling Contract (the "Special Services Agreement"). Through the Special Services Agreement, the participating localities requested eWaste Tech transport and recycle E -Waste which the participating localities, including Chesterfield County, generated themselves. As early as the Spring of 2016, the Board of Directors of CVWMA knew that eWaste Tech was not complying with the Recycling Contract and that CVWMA's E -Waste was not being properly disposed of, stored, or recycled. Additionally, CVWMA knew eWaste Tech did not have enough working capital to pay for storage, handling, transportation and fees charged by certified recyclers. Despite this knowledge, CVWMA and its Participating Localities continued to request E -Waste pick up E -Waste generated by the localities, agreed to pay eWaste Tech more and to charge its citizens more for large televisions. In April 2016, eWaste Tech leased Warehouse 25, a 21,000—square foot warehouse located at the Clopton Siteworks economic revitalization project on the Jefferson Davis Corridor in Southside Richmond, from SiteWorks. eWaste Tech filled the entire warehouse with approximately 21 tractor—trailer loads of electronic waste, including E -Waste from the Board of Supervisors of Cherfield County •mo Jeffrey L. Mincks, Esq. October 13, 2017 Page 3 generators, such as Chesterfield County. SiteWorks was not aware that eWaste Tech intended to store hazardous materials in Warehouse 25. eWaste Tech defaulted on its lease with SiteWorks and has abandoned the E -Waste stored in Warehouse 25. Despite requests from the owner of Warehouse 25 to remove and properly recycle the E -Waste in Warehouse 25, neither CVWMA nor Chesterfield County has removed the E -Waste from Warehouse 25. CERCLA Claims The presence of E -Waste at Warehouse 25 constitutes a release or threatened release of hazardous substances at Warehouse 25, owned by SiteWorks. In connection with the release or threatened release of hazardous substances at Warehouse 25, SiteWorks is pursuing its CERLCA cost recovery and contribution rights against potentially responsible parties ("PRPs") for response costs incurred and to be incurred by SiteWorks at Warehouse 25. Under Section 107(a) and 113(f)(1) of CERCLA, 42 U.S.C. §§ 9607(a) and 9613(f)(1) and comparable Virginia state law, responsible parties may be held liable for cost recovery and contribution for costs incurred in responding to any release or threatened release of hazardous substances at or from Warehouse 25. Chesterfield County is a PRP under CERCLA because it generated E -Waste and requested eWaste Tech dispose of E -Waste, which is a hazardous substance. CERCLA § 107(a)(3). SiteWorks' right to seek cost recovery/contribution under CERCLA against PRPs associated with Warehouse 25 is well—established by the law, U.S. EPA guidance and long— standing legal precedent. Courts in almost every federal circuit have acknowledged causes of action for cost recovery or contribution under CERCLA §§ 107 and 113, even when the costs were incurred in environmental clean—ups conducted under other statutes such as RCRA, and regardless of whether the plaintiff is a governmental entity or private party.' ' See, e.g., BASF Catalysts LLC v. United States, 479 F. Supp. 2d 214 (D. Mass. 2007) (acknowledging that a government contractor could recover its RCRA corrective action costs from the United States under CERCLA § 113); United States v. EI du Pont de Nemours & Co., Inc., 341 F. Supp. 2d 215 (W.D. N.Y. 2004) (EPA's costs overseeing a RCRA § 3013 cleanup order were recoverable under CERCLA § 107); Chemical Waste Mgmt.., Inc. v. Armstrong World Indus., Inc., 669 F. Supp. 1285, 1289-91 (E.D. Pa. 1987) (owner and operator of RCRA § 3005 "interim status facility" could recover response costs from hazardous waste generators under CERCLA § 107); United States v. Rohm and Haas Co., 2 F.3d 1265, 1274-78 (3rd Cir. 1993) (RCRA corrective action response costs were recoverable under CERCLA). Rev'd on other grounds by United States v. E.I. Dupont De Nemours and Co, Inc., 432 F.3d 161 (3rd Cir. 2005); Union Carbide Corp. v. Thiokol Corp., 890 F. Supp. 1035, 1044 (S.D. Ga. 1994) (private party's costs for monitoring and assessment under RCRA were "necessary response costs" under CERCLA § 107); State of Colorado v. United States. 867 F. Supp. 948, 952 (D. Colo. 1994) (state's costs overseeing response under the state's version of RCRA were recoverable under CERCLA § 107); see also United States v, State of Colorado, 990 F.2d 1565 (10th Cir. 1993) (stating that the definitions of "removal and remedial action" under CERCLA are "conceivably broad enough to encompass certain RCRA corrective actions"). Board of Supervisors of Chesterfield County Jeffrey L. Mincks, Esq. October 13, 2017 Page 4 Recoverable costs may include, but are not limited to, expenditures for investigation, planning and response; agency oversight of response actions; operation and maintenance of monitoring systems; attorneys' fees and administrative costs closely tied to the clean-up of Warehouse 25; and pre judgment interest on all of the above. PRPs include current and former owners or operators of the Warehouse, persons who generated wastes that were sent to Warehouse 25, persons who arranged for treatment and/or disposal of any waste materials containing hazardous substances found at Warehouse 25, and persons who transported waste materials containing hazardous substances to the Site. SiteWorks has evaluated evidence in connection with its investigation of the E -Waste at Warehouse 25 and determined that Chesterfield County, as a generator of E -waste stored in Warehouse 25, is a PRP. Enclosed are documents in SiteWorks' possession establishing a nexus between Chesterfield County and the E -Waste in Warehouse 25. Although Siteworks, as the current owner of Warehouse 25, is a PRP, along with CVWMA and Chesterfield County, the courts will look at the relevant culpability to allocate the costs between several PRPs. Unconstitutional Taking Pursuant to Article I, Section 11 of the Constitution of Vireinia The presence of E -Waste at Warehouse 25 also constitutes an unconstitutional taking of SiteWorks' property rights related to Warehouse 25. As a result of the abandoned E -Waste, SiteWorks is unable to enjoy the rights connected with Warehouse 25. Particularly, SiteWorks cannot develop the property to be of the Clopton SiteWorks economic revitalization program, nor can it rent the property to others to receive any economic benefit from the property. As the Supreme Court of Virginia has explained, "for the government to take or damage property within the meaning of Article 1, Section 11 [of the Constitution of Virginia], it need not actually invade or disrobe the property, rather, it need only adversely affect the property owner's ability to exercise a right connected to the property." Livingston v. Virginia Dept. of Transp., 284 Va, 140, 150 (2012) (citing Kitchen v. Newport News, 275 Va. 378, 286 (2008)) (internal citations omitted). Such is the case here. CVWMA and its Participating Localities, including Chesterfield County, knew that eWaste Tech was not properly qualified and financially able to fulfill the terms of its Recycling Contract. Additionally, beginning in January 2017, CVWMA, and its Participating Localities, including Chesterfield County, knew that the E -Waste had flooded SiteWorks' Warehouse 25. Despite this knowledge, CVWMA and its Participating Localities, including Chesterfield County, allowed eWaste Tech to continue to pick up E -Waste and improperly dispose of it. As a result of Chesterfield County's infringement upon SiteWorks' property rights and unlawful taking, SiteWorks has been damage in an amount of $350,000.00. Board of Supervisors of Che-slerfield County Jeffrey L. Mincks, Esq. October 13, 2017 Page 5 Additional State Law Claims Among other claims, CVWMA's actions, including knowingly allowing the improper disposal of hazardous waste, constitute intentional interference with SiteWorks' business expectancies and contracts. Similarly, CVWMA's actions in contracting with and relying upon an unqualified company, eWaste Tech, to properly dispose and recycle E -Waste including CRTs, breached the standard of care CVWMA's owes to its customers and the public. SiteWorks has been damaged as a result of eWaste Tech's breach of the standard of care. At this early stage of our investigation, we have not had an opportunity to fully evaluate all of the evidence and provide a complete outline of legal theories. A cursory review of the numerous documents discovered through the FOIA request and other evidence, however, suggests CVWMA and the participating localities may have conspired to harm SiteWorks. As you know, evidence of a conspiracy may entitle SiteWorks to treble damages. Demand for Payment SiteWorks' damages as a result of Chesterfield County actions are $350,000.00, Pursuant to Va. Code § 15.2-1243, this letter constitutes a written claim against the Chesterfield County. In exchange for mutual releases, SiteWorks will accept $200,000.00 to resolve this matter. If we are unable to settle these claims promptly, SiteWorks will take all legal actions necessary to enforce its rights and claims, including filing a lawsuit in the Eastern District of Virginia. We look forward to your response to this demand. Very truly yours, Coir eBook r �vllook I CSB:ejs Enclosures cc (w/encl.): Mr. Richard W. Gregory (via e-mail transmission only) Mr. John Gregory (via e-mail transmission only) Central Virginia Waste Management Authority (via e-mail transmission only) haste _. Richmond Facility 5749 Charles City Circle Richmond, VA 23231 TEL.: 804-716-3577 Account Name: CVWMA Customer ID: CVWMA-CHESTSOUTH015-0001 Billing Address: 2100 West Laburnum Ave., Suite 105 Richmond, VA 23227 Country: UNITED STATES Contact Person: Richard Nolan Telephone: 804-359-8413 �: V Date: 12/07/2016 5:15 PM Order No: 11500247 Order Type: RP Sub OrderType: E -Scrap Recycling Schedule Date: 12/05/16 9:00 AM Account Rep.: Janice Davis/ Debra Dabney Pickup Address: Chesterfield South 6700 Landfill Drive Chester, VA 23831 Country: UNITED STATES Contact Person: Les Richey Telephone: 804-467-3059 Product Name Qty Base Qty Net Weight Unit Price Subtotal TV CRT Unit 32 4,160.0 lbs. $0.56 /Ib $2,329.60 Total CRTs 32 4,160.0 lbs. $2,329.60 COMPUTER DESKTOP LAPTOPS Unit Unit 197 22 5,122.0 162.0 lbs. lbs. -$2.00 /unit -$2.00 /unit -$394.00 -$44.00 Total Computers 219 5,284.0 lbs. j j -$438.00 COLLECTION FEE 2 trips $250.00 /trip $500.00 Total All 251 9,444.0 lbs. $2,391.60 Total Charges: $2,829.60 Total Credits: -$438.00 Balance Due: $2,391.60 CERTIFICATE OF RECYCLING: This is to certify that the information contained in or accompanying this document is true, accurate and complete as to the identification of the materials received from the waste generating party. These materials are processed and recycled in accordance with applicable United States Environmental Protection Agency. State of Virginia Department of Environmental Quality, and local laws and regulations regarding electronic waste management. eWaste Tech Systems, LLC By: Janice Davis Compliance Officer Make all checks payable to: eWaste Tech Systems, LLC EIN No. 46-0953892 Thank you for your business! TRANSPORTER, TO: CONSIGNEE: eWaste Tech Systems 501 East Franklin St. Suite 726 Richmond, Virginia 2321.9 (804) 521-4362 (804) 521-4295 F ewastetech.com CHESTERFIELD COUNn,' .ST12.4,WHT-HILL OF, LAD1a4G COOAIPUTF12 FQU1113:f -,VT TRAILER FROPYI: ❑ Chestet field County (NACC) 3200 Warbro Road Midlothian, Virginia 23112 Les Ritchey (804) 467-3059 10 Chesterfield County (SACC) 6700 Landfill Drive Chesterfield, Virginia 23831 Les Ritchey (804) 467-3059 0 DATr.: DOCUMENT Ph f <YYMPADD B or S> O Chesterfield County Schools 10045 Courthouse Road Chesterfield, VA 23832 Jim Eyerly (804) 357-7827 ❑ Chesterfield County - Buildings Rs Grounds Safety Town 9710 Krause Road Chesterfield, VA 23832 Steven Morris (804) 477-5620 Bethany Peterson (804) 717-6330 y 1y ".Ya R+kx"i�J uv k�:•�i''i'i ,riil xr'�' `.�}'i� x i• ro E '° bs4��21�' Q r sem`= � � ti • — .. ,�;�� - i � ..�sa��'�s'�. ky s. Y3 r n NCITES !r S`t {l3 ya � Y .. 1�,' f� , it{y -...'�=. a ss%!i�r5' ♦. -. `. ,:r+rx .�rfY' �E t..� ... , 2'YwT� 4. S : 4 Y CPUs 9 of Pallets = FLAT SCREEN TELEVISIONS/MONITORS CRT MONITORS/ANALOG TELEVISIONS MISC. COMPUTER/ ELECTRONICS SCRAP 19 of Gaylords The above noted materials will be recycled in accordance with all Federal, State and Local laws and regu[ipti ns. Also, this is to certify that the above-named materials are properly classified, described, packaged, marked and labeled, and arc in therp oer condiddin or transportation according to the applicable regulations of the Department of Transportation (DOT). _ - p`, f (Print Shipper:, �--- 5 4 /4 - �G�,, Signature:Z�F - — Date. Prf�fS�/J 1� int Transporter: sign:rtuo( "DatV-1 Note 1: Please fax or email a copy of the Bill of Lading on the day of shipment to: Les Ritchey, Hazardous Waste Coordinator, (804) 717-64'14, RitclieyL@cheiterfield.gov Note 2: CV WNIA to mail Certificates of Recycling, Bili of Lading with final weights and Invoices to: Ueneral Services - Environmental Division, P.O. Box 290, Chesterfied Virginia, 23832 For Chesterfield Comity Use: :Date Ccrtiticate of Recycling Received: � � Date invoice Paid: 06110116REV06.JM0 ENVMGT.F0RM.033 Page 1 Of, O �psse Headquarters 501 E. Franklin St, Ste, 726 Richmond, VA 23219 Branch Office: eWaste Tech - Richmond Facility 1407 Cummings Drive Richmond, VA 23220 TEL: 804-716-3577 Account Name: CVWMA Customer ID: CVWMA-CHESTB&G015-0001 Billing Address: 2100 West Laburnum Ave.. Suite 105 Richmond, VA 23227 Country: UNITED STATES Contact Person: Richard Nolan Telephone: 804-359-8413 C Date: 04/06/2016 2:17 PM Order No: 11500147 Order Type. RP Sub OrderType: E -Scrap Recycling Schedule Date: 04/04/16 9:50 AM Account Rep.: Janice Davis/ Debra Dabney Pickup Address: Chesterfield County B&G Dept. 6609 Public Works Court Chesterfield, VA 23832 Country: UNITED STATES Contact Person: Bill Wilson Telephone: 804-241-8572 Product Name Qty Base Qty Net Weight Unit Price Subtotal MONITOR CRT Unit TV CRT Unit 3 1 161.5 lbs. 44.0 lbs. $0.34 /lb $54.91 $0.34 /ib $14.96 Total CRTs 4 205.5 lbs. 1 1 $69.87 COMPUTER DESKTOP Unit 182 3,964.0 lbs. -$2.00 /unit -$364.00 LAPTOPS Unit 80 478.0 lbs. -$2.00 /unit -$160.00 TOUGHBOOK LAPTOPS Unit 281 2,205.5 lbs. -$2.00 /unit -$562.00 Total Computers 543 6,647.5 lbs. 1 1 -$1,086.00 COLLECTION FEE 2 Trips $250.00 /trip $504A0 Total All 547 6,853.0lbs. -$516.113 Total Charges: $569.87 Total Credits: -$1086.00 Balance Owed to CVWMA: -$516.13 CERTIFICATE OF RECYCLING: This is to certify that the Information contained in or accompanying this document is true, accurate and complete as to the identification of the materials received from the waste generating party, These materials are processed and recycled in accordance with applicable United States Environmental Protection Agency, State of Virginia Department of Environmental Quality, and locallaws and regulations regarding electronic waste management. e Waste TechSystems, LLC By: Janice Davis, Compliance Officer EIN No. 46-0953892 Thank you for your business! Pickup Address: Chesterfield County ouoDept Vol WW��* Account Name: cwWMx LAPTOPS Unit U��^��K���� 1����-�y-K�K� ���K���»� Report Inbound ^~ `^ " " ^ ~ ys���a ~^ npauqvonteo Date: owowuu/uu:1upm 501 s.Franklin St, Ste, rcn m'Order No: nnon1*r Richmond, vAuxz,o Order Type: np Branch Office: nWaoteTech Sub omenyro:s'acmpRecycling Richmond Facility Schedule Date: owow/sn:ooAM /^urCummings Drive Receive Date: o*mw/n1:aoPw Richmond, vxc3u2o Account Rep.: Janice Davis/ Debra Dabney TEL: 804-716-3577 Department: Operation Pickup Address: Chesterfield County ouoDept COMPUTER DESKTOP Unit 182 6609 Public Works Court Account Name: cwWMx LAPTOPS Unit Chesterfield, vxu3832 Customer ID: owwMA-ooeoToaoo1s'oou1 lbs, Country: UNITED STATES Billing Address: 22055 Contact Person: Bill Wilson u1noWest Laburnum x,e'Suite /no 543 Telephone: 804-241-8572 Richmond, vAzozxr Box 1 Country: UNITED STATES lbs. BATTERY BACKUPS Contact Person: Richard Nolan l 617.0 Telephone: 804-359-8413 LAPTOP BAGS Gaylord 2 Product Name Qty Base Qty Net Weight Unit MONITOR CRT Unit 3 161.5 lbs, FLATSCREENk4ON|TOR Unit 68 TV CRT Unit 1 44.0 lbs. Box l Total CRT TVs 4 205.5 lbs. MISC. COMPUTER PARTS COMPUTER DESKTOP Unit 182 3,964.0 lbs. LAPTOPS Unit 80 478.0 lbs, TOUGHBOOKU\PTOPS Unit 281 22055 lbs, I Total Computers 543 6,647.5 lbs. LAPTOP BATTERIES Box 1 52.5 lbs. ASSORTED WIRES Box 3 259.0 Ids. POWER CARDS Box l 617.0 lbs, POVVERADAPTERS Box 1 139.0 lbs. BATTERY BACKUPS Box l 617.0 lbs. LAPTOP BAGS Gaylord 2 375.0 lbs. PROJECTOR Unit 5 60.0 lbs. FLATSCREENk4ON|TOR Unit 68 946.0 lbs. ASSORTED CARTRIDGES Box l 14.0 lbs, MISC. COMPUTER PARTS Box l 84.0 lbs. HARD DRIVES Box l 46.0 lbs. KA|SCSk4ALi ELECTRONICS Box 2 230.5 lbs, PALM PILOTS Unit 2 2.0 lbs. PRINTERS Gaylord 6 2'815.0 lbs. KEYBOARD Box l 1458 lbs. MICE Box 1 19.0 lbs. Total All 644 13,274.0 lbs, I'm CHESTERFIELD COUNTY OWN;, -- -------- FRANSPOR YER: TO: ('0\Sj(;NEE F "Sw 1 "h Y wip 5i) i Va,i Friii`klin, St. 52i-4362 ,30415214295 1: Ott amewAvall eWaste Tech Systems, LLC chumedkid Unno V l MO "Mm Rxi-I X&MOM VwQQ -� L:.iRbhq jSQ40401*1 (Twupod I MY IS k L 1, i 6700 LandMi W%L, FROM: M 00( t'NIFVF;�; MMDD Bor 3-- MM5 GwYlun RM 1"Overnod. VA 2183-1 9710 Idauiv Rival (IlemerM N A ME IMMiNn (40074113411 &M-1 Pewma t WN 17 1 WN) DESCRIPTION OF \i'0. iilb i, di lh::: ARTICLES I QUANTITY' 1 tf -EIGHT {LBS) I NOM aer E Flat—, of Was �Vault Traw';porter: WHIPS Vote 1: :.1\'-'oor' dwe WN Wu&qw to of Qnow on 1 v, PRAp Kim!w I vw vankmor QQ Wq= 1 1 V" MI to mot Wy Q Ami "z&, nj MU, 0 ALVISMS lol',J(;il '�'_-v% - i t D1,J), Bo% -'Wi, Pnll'Is HJU I WMA SCRAP 7 5,0 i'llalict, Mir C bowykw tong User: \i'0. iilb i, di lh::: �Vault Traw';porter: Feiipe Wright Vote 1: :.1\'-'oor' dwe WN Wu&qw to of Qnow on 1 v, PRAp Kim!w I vw vankmor QQ Wq= 1 1 V" MI to mot Wy Q Ami "z&, nj MU, 0 lol',J(;il '�'_-v% - i t D1,J), Bo% -'Wi, Mir C bowykw tong User: M lml� Headquarters 501 E. Franklin St, Ste. 726 Richmond, VA 23219 Branch Office: eWaste Tech - Richmond Facility 1407 Cummings Drive Richmond, VA 23220 TEL: 804-716-3677 Account Name: CVWMA Customer ID: CVVVMA-CHESTNORTHO 15-0001 Billing Address: 2100 West Laburnum Ave., Suite 105 Richmond, VA 23227 Country: UNITED STATES Contact Person: Richard Nolan 'Telephone: 804-359-8413 x invoice ftcelveo APR 2#18 3:30 PM con vl� Date: 04/27/2016 Ift Order No: 11500159 41 --Order Type: RP Sub OrderType: E -Scrap Recycling Schedule Date: 04/27/16 8:00 AM Account Rep.: Janice Davis/ Debra Dabney Pickup Address: Chesterfield North 3200 Warbro Road Midlothian, VA 23112 Country: UNITED STATES Contact Person: Les Richey Telephone: 804-467-3069 Net Unit Product Name Qty Base Qty Weight Price Subtotal TV CRT Unit 43 4036.0 lbs. $0.34 Jib. $1,372.24 Total CRTs 43 * 4036.0 lbs. 1 1 51.372.24 COMPUTER DESKTOP Unit 116 3495.5 lbs. ($2.00) /unit ($232.00) LAPTOPS Unit 62 367.0 lbs. ($2.00) /unit ($124.00) 1 Total Computers 178 3862.5 lbs. 1 1 (5356.001 I COLLECTION FEE $300.00 I Tota I All 221 7898.5 lbs. $1,316.24 Total Charges: $1,672.24 Total Credits: 4366.00 Balance Due: $1,316.24 CERTIFICATE OFRECYCLING: This is do certify that the information contained in or accompanying this document is true, accurate and complete as to the identification of the materials received from the waste generatfr7g party. These materials are processed and recycled In accordance with applicable United States Environmental Protection Agency, State of Virginia Department of Environmental Quality, and local laws and regulations regarding electronic waste management eWaste T&chSystemsjLC By., Janice Davis Compliance Officer Make all checks payable to: eWaste Tech Systems, LLC EIN No. 46-0953892 Thank you for your business! W Product Name Qty Base Qty Net Weight TV CRT Unit 43 4036.0 tbs. Total CRT TVs 43 4036.0 Ids. COMPUTER DESKTOP Unit LAPTOPS Unit ft" 3495.5 367.0 lbs. lbs, Total Computers 178 3862.5 lbs. Inbound Receiving Report aWaste Tech Syst cmq— Date, 0412712016 3:00 PM Headquarters it,, - Order No: 11500159 50"1 E. Franklin St, Ste. 726 Order Type: RP Richmond, VA 23219 Sub OrderType: E -Scrap Recycling Branch Office: eWaste Tech Schedule Date: 041f27/16 8:00 AM Richmond Facility Receive Date, 04/27116 11:20 AM 1407 Curnmings Drive Account Rep.. Janice Davis/ Debra Dabney Richmond, VA 23220 Department: Operation "A" TEL: 804-716-3577 Ce 090 Account Name: CVWMA Customer ID: CVWMA-CHESTNORTH015-0001 Pickup Address: Chesterfield North Billing Address: 3200 Warbro Road 2100 West Laburnum Ave., Suite 105 Midlothian, VA 23112 Richmond, VA 23227 Country: UNITED STATES Country: UNITED STATES Contact Person: Richard Nolan Contact Person: Les Richey Telephone: 804-359-8413 Telephone: 804-467-3059 Product Name Qty Base Qty Net Weight TV CRT Unit 43 4036.0 tbs. Total CRT TVs 43 4036.0 Ids. COMPUTER DESKTOP Unit LAPTOPS Unit 116 62 3495.5 367.0 lbs. lbs, Total Computers 178 3862.5 lbs. I Total All 221 7898.5 lbs, I Report By: Debra Dabney Driver: Cedric TRANSPORTER: TO: CONSIGNEE-. E'Waste Tech Systems 501 East Franklin St. Richmond, Virginia (804) 521-4362 (804) 5214295 F ewastetcch.com i4o CHESTERFIELD COUNTY APR,) o aN STR"GHTBILL OFLAWNG I V1191111, COMPUTER EQUIPMENTT W managerrm"t alto R# DATE, DOCUMENT#. FROM: Chesterfield County (NACQ Cl Chesterfield County Schools 3200 Warbro Road 10045 Courthouse Road Midlothian, Virginia 23112 Chesterfield, VA 23832 Les Ritchey (804) 467-3059 John Nobles (804) 748-1331 El Chestorfichl County (SACC) 0 Chesterfield County - Buildings & Grounds 6700 Landfill Drive Safety Town Chesterfield , Virginia 23 831 9710 Krause Road Les Ritchey (804) 467-3059 Chesterfield, VA 23832 Bill Wilson (804)748-1340. Bethany Peterson (804) 717-6330 Ell $ MONITORS h' of Pallets = CPUs 7,9 # of Pallets = LAPTOPS # of Pallets = TELEVISIONS It of Pallets = MISC. COMPUYEW ELL, GMONICS SCRAP 14 of Pallets = The Amvt noted materials will be recycled in accordance with all Federal, State and Local laws and regulations. Also, this is to certify that the above- named materials am property cl=164 described, packaged, kednbeled, and in the pr r condition for transportation according to the applicable t%ulations of the Department offransportati;ron Wt, 72) oyc -/ h, Print Shipper: .'/'W: Signature 2 �Prirkt Transporter: (SIg"at11*-- 'I - ate: Note I. Please fax a copy of the Bill of Lading on the day of shipment to: Les Ritchey, Hazardous Waste Coordinator, (804) 717.64 t4 Note 2. CVWMA to mail Certificates of Recycling, Bill of Lading with final weights and invoices to: Office General Services - EnAmninentnI Division, P.O, Box 290, Chesterfied Virginia, 23832 For Chaterfleld County Use; Date Certificate of Recyclin$ Received: Date Invoice Paid: IU -17 owl/It"Yo6j,"i ENVMGT'K)P1K003a ' &aste hSY5- .., Headquarters 501 E. Franklin St, Ste. 726 Richmond, VA 23219 Branch Office: eWaste Tech Richmond Facility 1407 Cur%mings Drive Richmond, VA 23220 TEL: 804-716-3577 Account Name: CVWMA Customer ID: CVWMA-CHESTSOUTH015-0001 Billing Address: 2100 West Laburnum Ave., Suite 105 Richmond, VA 23227 Country: UNITED STATES Contact Person: Richard Nolan Telephone: 804-359-8413 Report By:Jason Goergen Driver: Cedric E Date: 04/07/2015 2:36 PM In - Order No: 11500013 Order Type: RP Sub OrderType: E -Scrap Recycling Schedule Date: 04/01/15 9:00 AM Receive Date: 04/01/2015 12:15 PM Account Rep.: Janice Davis/Jason Goergen Department: Operation Pickup Address: Chesterfield South 6700 Landfill Drive Chester, VA 23831 Country: UNITED STATES Contact Person: Richard Nolan Telephone: 804-359-8413 Product Name Qty Base Qty Net Weight FLAT SCREEN CRT TV Pallet 10 1,149.5 lbs. TV CRT Pallet 107 7,436.5 lbs, Total CRTs 117 8,586.0 lbs. COMPUTER DESKTOP Pallet 100 2,131.0 lbs. LAPTOP Pallet 231 1,273.0 lbs. Total Computers 331 3,404.0 lbs, FLAT SCREEN MONITORS Unit 3 28.0 lbs. HARD DRIVES Pallet 1 143.5 lbs. TV FLAT SCREEN NON CRT Pallet 15 745.5 lbs. Total Misc. 19 917.0 lbs. Total All 467 12,907.00 lbs, lr7 December 13, 2017 Speakers List Evening Session #1 (Following Presentation of Resolutions) 1. Bradley Wall 2. Steve Atkinson 3. Gary Metzinger 4. Gina Brown Evening Session #2 (End of the Evening Agenda) 1. Tom Watson 2. Freddy Boisseau 3. 0 5. Gmail - Matoaca Megasite 3 minutes https://mail.google.com/mail/u/0/?ui=2&ik=0997b3658f&jsver=emP... SpeAer * S [Gary<garymetzinger@gmail.com> Matoaca Megasite 3 minutes 1 message g@rym3tz46 <garymetzinger@gmail.com> Wed, Dec 13, 2017 at 4:46 PM To: Gary Metzinger <garymetzinger@gmail.com> Matoaca Megasite 3 minutes December 13, 2017 Good evening ladies and gentlemen. Thanks for the opportunity to address this body elected by us to oversee County public administration. My name is Gary Metzinger and I live in the original Stoney Glen off Harrowgate Road, half mile South of Happy Hill Road and less than 1 mile from the proposed Matoaca Megasite. Actually it's the Bermuda Megasite but labeled to mislead the citizens of the real intent: to unload Shoosmith property on the County by pushing it through QUICKLY under the guise of new roads, rails and maybe jobs. As one citizen taxpayer of Chesterfield County, I adamantly oppose this venture capital project using my tax dollars. Your job as our elected board is to supervise for "we the citizens" a sound, cost-effective and efficient County Administration. In my book, you are not authorized to speculate on land purchases to (hopefully, potentially, probably, historically)(lure, incentivize,attract, chase) business prospects. There are numerous examples of County incursion into this realm using the money laundering Economic Development Authority. Clover Leaf Mall, River City Sportsplex etc. And we the taxpayer paid the price for these failed public/private investment schemes. Other similar examples at State and County level are the failed Tranlin Paper plant in Chesterfield County and the fictitious Lindenburg Indusry in Appomattox. In my opinion, Governments by nature are not fit to gamble or take risks with taxpayer dollars except in the realm of National Defense. The private sector IS because they get voluntary subscribers who have done their due diligence or not and are willing to accept the risk of loosing it all because of potential personal gain. In government ventures the citizens lose no matter how you slice it and government officials bear no risk and are not liable or accountable for the loss. If this board would focus daily on streamlining and running our County Services and Schools efficiently, keeping our local tax structure low, quality residents, businesses and industry will pursue Chesterfield County and we could deal from a position of strength increasing our tax base at no taxpayer expense. As you recall, I addressed this board as President of Chester Docks, LLC when our new County Administrator, Dr Joe Casey was coming on board. My three minutes then focused on the inefficient process of issuing permits for my small Class C contractor business. Some requests took up to 3 months because each one had to be presented to this board. None were ever denied by the board so that requirement was finally deleted. However, County Permit processing was never streamlined to serve small business. My Bottom line: Listen to your constituents. Why are you trying to ramrod this bad deal down our throats. Your vision and our vision of a successful thriving community have not coalesced. PS: Read "In Search of Good Government" by Ken Peterson. I'm sure the author could enlighten and refocus this board to serve "We The People". Thank you! Cheers! Gary Metzinger 804-301-2302 Sent from my iPhone 1 of 1 12/13/2017, 4:53 PM CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: December 13, 2017 Item Number: 16.A. Subiect: Hold a Public Hearing to Consider Amendments to the County Code Related to Business Licenses County Administrator's Comments: County Administrator: Board Action Requested: Hold a public hearing to consider proposed changes to the business license ordinance. Summary of Information: The county's business license tax ordinance as it relates to itinerant merchants, peddlers, and vendors at events such as flea markets, trade shows, and craft shows is dated and confusing. It was primarily written in the 70s and 80s. Since that time, many small business innovations have occurred, such as farmer's markets, festival vending, and food trucks. The current ordinance does not clearly account for some of these new activities, treats similar vendors differently and, in some cases, discourages compliance due to high administrative burdens. County staff and the Commissioner of the Revenue are proposing amendments to the business license ordinance to clarify its application, reduce unnecessary bureaucracy, increase compliance, and reduce costs to small businesses. The most significant changes are as follows: 1. Replacing the license classifications of flea market, craft show, and trade show with a new classification called "vendor event" which will now explicitly include events such as art shows, festivals, farmer's markets, sporting events, and events where food trucks operate; 2. Replacing the daily $2 fee per individual vendor per event with a one- time $25 fee, or $100 annual fee, to be paid by the promoter of the event; Preparer: Louis Lassiter Title: Deputy County Administrator Attachments: Yes No Y312 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA 3. Providing that non-profit promoters who are exempt from licensure may choose to purchase an event license so that individual merchants will be exempt; 4. Reducing the itinerant merchant from $250 per location per half-year to $250 per location for the full year and peddler license tax to $250 per year; 5. Creating a two-tiered licensing for peddlers: $25 per vendor or vehicle for peddlers who do not stay in any one location for longer than 30 minutes and $250 per year for peddlers like food truck vendors that can remain in one location for up to 8 hours/day; 6. Expanding the license exemption for cart merchants in an enclosed shopping mall to cart merchants in any shopping center; and 7. Adding fish or animal products harvested from water to the list of homegrown products exempt from the licensure requirements. Additionally, it is requested that the Board amend the business license tax threshold escalator language. Currently, the ordinance exempts the first $300,000 from BPOL taxes with a CPI -U escalator to be calculated at the end of this year. Due to the nominal increase in the CPI this past year, it is anticipated that taxpayer confusion and the administrative costs associated with implementing the change will outweigh the benefits of applying the escalator. The Commissioner of the Revenue has estimated that less than 25 percent of businesses would benefit from the escalated threshold for an average savings of $12 per taxpayer. The proposed change is to remove the escalator provision and instead require the County Administrator to review the threshold level at least every three years and recommend changes to the Board as he deems appropriate. It is requested that the Board hold a public hearing to receive input from the public on the proposed amendments. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 6-1, 6-4, 6-7, 6-15, 6-23, 6-40, 6-42, 6-47, 6-48, AND 6-50 RELATING TO BUSINESS LICENSES FOR EVENTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 6-1, 6-4, 6-7, 6-15, 6-23, 6-40, 6-42, 6-47, 6-48, and 6-50 of the Code o 'the County of*Chesterf elc 1997, as amended, are amended and re-enacted to read as follows: Chapter 6 — BUSINESS LICENSES ARTICLE I. GENERAL PROVISIONS Sec. 6-1. Definitions. Vendor event means a show an event at a single location and with ^ singe pfem whether inside or outside, consisting of a group of five or more persons selling or offering for sale goods, wares or merchandise such as hobby crafts, antiques, art works, new or secondhand articles, souvenirs, meats, fruits and vegetables, prepared foods or drinks, or any combination of these. This definition shall include but not be limited to flea markets, craft shows, trade shows, bazaars, farm markets, art shows, festivals, sporting events, and yard sales where such vendors are present. Yafd sales a^4—4iew Vendor events conducted by nonprofit organizations that are exempt from federal taxes by the Internal Revenue Service are may elect to be excluded from this definition, in which case any and all vendors at the event would be responsible for their own license as an individual itinerant or other retail merchant; otherwise such nonprofit organizations may elect to obtain the vendor event license as the promoter. Itinerant merchant means a retail merchant or person who engages in any temporary or transient business in the county selling goods, wares, and merchandise and who for the purpose of carrying on such business, hires, leases, uses or occupies any space for a period of less than one year. Any merchant who does business within a shopping center and operates pursuant to a lease of at least one year shall not be defined as an itinerant merchant. No person shall be deemed an itinerant merchant solely because the person exhibits or otherwise displays goods or services or information concerning goods or services so long as the person does not sell, contract to sell, or offer to contract to sell, such goods or services. Any itinerant merchant who sells alcohol shall also be subject to relevant laws and license fees described in § 6-38, 6-39, or 6-39.1 of this chapter, in addition to any itinerant merchant license fees imposed in § 6-47. 0623:110280.1 1 Sec. 6-4. - License fees. a. Every person engaged in a business which is licensable pursuant to this chapter shall pay an annual fee if the total gross receipts, or gross purchases in the case of wholesale merchants, from the licensable business activity are $10,000.00 or more, but less than $300,000.00 ("license fee cap"), during the base year. An annual license fee shall be paid for each licensable business activity. The annual fee shall be calculated as follows: Gross Receipts/Purchases of Each Licensable Business Activity IFee $1.00—$9,999.99 1$0.00 $10,000.00—$299,999.99 1$10.00 b. The heense fee eap provided in subseetion (a) shall iner-ease eaeh yeaf by the same ani pefeenlage > if an > in the GPI U (all items b fiael and b 1 nm f the ,.,ior-..eanThe county administrator shall review the license cap at least every three years and recommend changes to the board of supervisors he deems appropriate. ••• Sec. 6-7. - Certain permits or certificates required. Every person subject to licensure for acting as a bondsman, fortune-teller, massage thefapist, massage ^Brie opera* nightclub operator, taxi driver or solicitor, or adult business operator shall first obtain a permit or certificate as required by chapter 15. Sec. 6-15. - Due dates and penalties. (a) Each person subject to licensure under this chapter shall apply for a license and pay the applicable tax and fee prior to beginning business if he was not subject to licensure in the county on or before January 1 of the license year, or no later than March 1 of the license year if he was subject to licensure in the county prior to January 1 of the license year. In the case of licenses for non -continuous, periodic, or annual events or sales. including those for itinerant merchants, vendor events, performances or amusements (such as public shows, athletic events, or exhibitions, or operation of amusement devices), carnivals, circuses, and going -out -of -business sales, such payment and application for license shall be due prior to beginning operations for the sale or event in the current year, whether or not a license was obtained in a prior year, unless otherwise stated within this chapter. For events for which apromoter is responsible for a vendor event license or other license based on attendance or vendor count, the commissioner shall have discretion to allow payment after start of the event. r•z•r 0623:1.10280.1 2 ARTICLE II. - TAX RATES FOR LICENSE TAXES COMPUTED UPON BASE YEAR GROSS RECEIPTS Sec. 6-23. - Imposition of taxes generally. a -.-No tax shall be levied pursuant to this article on any business whose base year gross receipts, or gross purchases in the case of wholesale merchants, were less than $300,000.00. If the base year gross receipts of the licensable business activity are greater than or equal to $300,000.00 ("license cap fee"), the amount of such gross receipts shall be reduced by $300,000.00 for the purpose of calculating the applicable tax and the business shall pay the tax on the reduced amount or a license fee of $10.00, whichever is greater. The $300,000.00 reduction shall not apply to any estimates made under section 6-24 but shall apply to the correction of such estimates. ARTICLE III. - FLAT FEE LICENSE TAXES ••• Sec. 6-40. - Promoters of athletic contests, races, etc. Every person presenting a professional or for-profit basketball, baseball, football, wrestling or boxing match or similar competitive athletic performance or exhibition, or presenting an automobile, motorcycle or go-cart or similar vehicle, horse, dog or animal race or contest, and who charges an admission fee to spectators for such event shall pay a license tax of $20.00 for every day of the event. If the event includes outside vendors, the promoter may also be subject to licensure under § 6-50 (vendor event) of this chapter; likewise, individual vendors, including the promoter if he is selling at retail, may be subject to additional license requirements within this chapter, including_§ 6-47 (itinerant merchants) or other relevant license categories. Sec. 6-42. - Carnivals and circuses. (a) Every person operating a carnival or circus shall pay a license tax of $300.00 for the first week of the carnival or circus and $100.00 for each additional week. No additional license shall be required of the carnival or circus licensee for the privilege of selling soft drinks, confections, food, souvenirs and novelties on the grounds on which the carnival or circus is operated. If the carnival or circus includes outside vendors, the promoter may also be subject to licensure under § 6-50 (vendor event) of this chapter; likewise, individual vendors, including the promoter if he is selling at retail, may be subject to a separate or additional license under § 6-47 (itinerant merchants) or other relevant license(s) under this Code. 0623:110280.1 3 3•T Sec. 6-47. - Itinerant merchants. (a) Except as provided in subsections (b), (c), (d), (e), (f), and (g), every itinerant merchant shall pay a license tax of $250.00 for each location used during r,,nuar-<, thr-ougl june of. the license year, and shall pa�, a lieense tax of $250.00 f -E).- eaeh leeation used dii-m- T -1—b +1,,..,,,g Deee,� be - of the l ieense year a calendar year. b (b) No license tax shall be imposed on any itinerant merchant who sells or offers for sale in person or by his employees only the following items or any of them if such items were grown, e -produced, or harvested by him or by his employees and were not purchased by them for sale: ice, wood, charcoal, meats, milk, butter, eggs, poultry, game, vegetables, fruits or other family supplies of a perishable nature or farm, domestic or nursery products or fish or animal products harvested from the water. (e) A license tax of $50.00 shall be imposed on each itinerant merchant for each location used during the license year by such itinerant merchant to sell or offer for sale in person or by his employees e ly the following items ^ of *l,a„, food and drinks of a perishable nature. including farm or domestic or nursery products or fish or animal products harvested from the water if such items were not grown, e --produced, or harvested by him or by his employees: , b , ftuits or- other- edible family supplies of a perishable nature. ••• (e) A license tax of $50.00 shall be imposed on an itinerant merchant for each location used during the license year for activities conducted as part of an event conducted or sponsored by any department of the county or state government. The commissioner of the revenue may reauire written verification and/or other presumptive proof from an authorized representative of such government department as evidence of sponsorship. Presumptive proof of sponsorship should include, but may not be limited to, a significant contribution of time, money, or other resources. (h) An itinerant merchant who does business within a fully enelos shopping center building pursuant to a valid lease shall be considered a retail merchant under this chapter if the following conditions are met: (1) The merchant has engaged in the business at the shopping center for 12 continuous months and has obtained the license and paid the tax required by this section for such 12 -month period; 0623:110280.1 4 (2) The merchant applies for a retail merchant license at the expiration of such 12 - month period; and (3) The merchant continues to engage in the business at the shopping center on a continuous basis. Upon satisfying conditions (1) and (2) above, the merchant shall be taxed as if the merchant had been a retail merchant for the entire 12 -month period described in subsection (1) above. ... (k) An itinerant merchant who does business at a vendor event at which the promoter of such event has obtained a vendor event license shall be considered to be doing business under such license. For that event location, the itinerant merchant license tax shall not apply. Nonprofit organizations are exempt from having to obtain a vendor event license. An exempt organization may voluntarily choose to purchase a vendor event license, in which case itinerant merchants who participate in the event shall be considered to be doing business under that license and for that event location the itinerant merchant tax shall not apply. Sec. 6-48. - Peddlers. Every peddler who is not expressly exempt from a license tax under the provisions of this chapter shall obtain a license for the privilege of doing business in the county and shall pay a license tax as set forth below: (a) Unless otherwise provided in this section or in some other section of this chapter, the license tax for each peddler selling or offering for sale goods, wares and merchandise shall be $500:00$250.00 for the license tax year. 1 • 1 (c) No license shall be imposed on any peddler who sells or offers for sale in person or by his employees only the following items or any of them if such items were grown, or -produced, or harvested by him or by his employees and were not purchased by him for sale: ice, wood, charcoal, meats, milk, butter, eggs, poultry, game, vegetables, fruits or other family supplies of a perishable nature or farm, domestic or nursery products or fish or animal products harvested from the water. (d) A license tax of $25.00 per vendor or vehicle for the license year shall be imposed on any peddler who sells or offers for sale in person or by his employees food, drinks, or otherog ods the following items or any of them if such items were not grown, or -produced, or harvested by him or by his employees. meas, milk,btAter, eggs,poultry, fish, > seafood, game, vegetables, supplies of a perishable n ;and who, for the purpose of peddling such food, drinks, or goods, does not stay in one location or allow his vehicle to remain in 0623:110230.1 5 five place any longer than is necessary to conclude a sale of any goods, wares, or merchandise or a continuous uninterrupted series of sales thereof, for any than a maximum of 30 minutes. MM "WI am-WATAW 111 11,11111 ZUSILLIMAZELLM (fe) A peddler whose activities are conducted solely for charitable purposes and who is not paid for his services shall not be required to pay any license tax under this section. (hf) A peddler who sells fire wood for home consumption shall not be required to pay any license tax under this section. (ig) A peddler's license shall not be transferable and shall not be subject to proration. The full amount of the license tax shall be paid when assessed. qh) It shall be unlawful for a peddler to park, stand, stop or allow a vehicle to remain in any place for the purpose of peddling ^ lengef than ; neeessafy to ^ el a^ peddlingsale of any goods, war -es or- — -;4 eei4inuetts tininter-r-upted series e sales thereof, and in an), evet4 it shall be unlawful fef a peddler- to pafk, stand, stop more than -3-0 minutes8 hours in any day. (IEi) The license tax imposed under this section shall be imposed upon each person and each agent of a corporation, association, or other entity who conducts the activities of a peddler; except that peddlers who all peddle from or in close proximity to a vehicle and who all peddle the same type of goods, wares or merchandise may obtain a single peddler license for each vehicle, .,,high shall list the names of all peddlingthese peddlers . The license tax for such license shall be the amount of tax that would otherwise have been charged to one of those peddlers. Sec. 6-50. - F'^^ '"' r-kets, ^r -aft shows and firad^ 'tow- Vendor events. (a) Every person engaged in the business of organizing, promoting or managing a flea market, er-aft show or trade endor event shall pay a license tax calculated in accordance with subsection (c). 0623:110280.1 6 `^, ,� (b) No person participating in a flea ark�eFaft show ^r trade sho= vendor event as a merchant shall be liable for any license taxation on his gross receipts generated at such show event or for a flat fee license as an itinerant merchant at the event under this chapter if the promoter, manager or organizer of the show event obtains a license and pays the license tax as provided in this section. If the promoter fails to file and pay a license application pursuant to this section, all vendors participating in the event shall be subject to the applicable licenses enumerated in this chapter. Vendors selling alcohol, irrespective of participation in a vendor event, are also subject separately, t�quirements set forth in 6-38, 6-39, and/or 6-39.1 of this chapter. (c) The license tax imposed by this section shall be equal to $2.00 per day f eaeh ,.,,^,.,.,,,,fit sueh day. The maximum tax shall not exeeed $250.00 fef eaeh lieense f0f a show, but eae.h. flea mafket, tfade show of efaft show shall r-equife a sepafate lieense. Sueh lie —, M-11. not be b length,Fanted f4 a pefied of time in excess of seven eonseoutive da�,s. in the event t show taxed pufsuatA to this seetion exeeeds seven eenseeutive days in the , days,pfomotef or- managef shall be fequifed to obtain a new lieense fef eaeh additional se;' and the maximum twi pfevided fef by this seetion shall apply to the new . Sueh lieense tax shall be due and payable not latef than tl*-ee business days b ^nelusio of the sho $25 per event per site or $100 annually for an unlimited number of events at a single site vendor event. Within one week following the conclusion of an event or quarterly for all events within a quarter if such license is annual, the promoter shall provide the commissioner of the revenue a list of vendors who participated at the event. The commissioner may, at his discretion, require this list before the event in the case of promoters who are based outside of the county. (d)manager- liable undef this seetion to pay mor -e than $500.00 per- individual mer-ehaI4 per- 4H& > the > manage. of stieh show shall not be liable under- this seetion to pay iner-e t an $500.00 fef sueh mer -eh nt at that lec-atien dur-ing that lieenseyean Promoters that are nonprofit organizations are exempt from having to obtain a vendor event license. An exempt organization may voluntarily choose to purchase a vendor event license, in which case individual vendors participating in the event will not be required to obtain a separate itinerant merchant license for that location. (2) That this ordinance shall become effective January 1, 2018. 0623:110280.1 7 R.Ycbmoub igzme--zea patcb Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date December 06, 2017 Date Category Description Ad Size Total Cost 12/06/2017 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 39 L 373.20 TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Vi• geia, at an a0ouned meeting on Wednesday, December 13, 2017, at 6 pm in the Coo Public MAI Room at the Ches Ield Adminestra• tion Building, Route 10 and Lon cad, Chesterfield, Yrginia, will fold a public hearing b corwider• AnWim toamend the Code 0theCounty ofChesterfield, 1997, asameuled,byamendingandre•enadSedioisfi•1,607, 6.4 &23,64, &42,647,64 and 690 relating to business licenses for milts. The proposed amendments Oil r �ce the license dassiliabons of fleamarket,craftshow,andtree wdhanew dassifiationdied "vendor event" which will now exillidtly include event such as art shows, festivals, farmer's markets, sporting events, and events where food trucks operate replace the daily S2 nee ppee hnduuidual vendor per event with a oris bare i2S nee or 5100 anroal fe, to lie paid by tlhe pro- mote of the eveuk Ixovide that ron•profit �omoters who are exempt from fKelSUre may Choose 10 purohM an award flCer6e so that IldNld ual merchants wilt be exempt reduce the Oinerard metliant from 5250 per locid n per hail year to 525D per location for the full year and ped die IMM to 5250 per year create a two tiered liceari� for ped dl -V5 per vendor a vetxcle for peddlers wits do not sthy m any one location fcr loruger than minute and f t50 pe yen fa ppeddlers lice hood truck vendors that can remain in one Ilhcaton for 14 to 8 houurslday e><pard the license exemption fa cart merclhants in an en closed shopping mall W cart merchards m any shug0 center, and add fish or a .inial oroduucts harvested horn watts to the heat of homegrovm Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 11/29,12/06/2017 The First insertion being given ... 11/29/2017 Newspaper reference: 0000652193 Sworn to and subscribed before me this A copy of the I text of the oruiom hnclud the proposed amend• ^ � � /1 ment, rs on filen the County AdminBtrator's office, Room 501, 9901 Lori (�) 2 1.0 o� Road Chesterfield County, Yrginia and may be examined by all inter- ested persons between the hours of &30 a.m. and 5:00 pm" Monday through Friday. Tire bearing is held d a pubkc facility d6gned to be accessible to pe sons with disabilities, Any persorw with questions on the accessiblity of the facl'ddyy a the need for reasonable accommodations should con Supervisor taClJariiceBluleley,Clektothe Board, 976129 Persons needing io- Notary Public p tt "er services for the deaf must notify the Clek to the Board no lot• er than Friday, December 8, 2017. Kimberly R. Harris NOTARY PUBLIC State of Virginia Commonwealth of Virginia Notary Registration Number 356753 City of Richmond Commission Expires January 31, 2021 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA jn­ Meeting Date: December 13, 2017 Item Number: 19. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors' organizational meeting to be held on January 10, 2018, at 6:00 p.m. in the Public Meeting Room. Preparer: Janice Blakley Attachments: 1:1 Yes Title: Clerk to the Board No 0 00013 M