2017-12-13 PacketA
1�
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 13, 2017 Item Number: 3.B.
Subject:
Work Session - Human Resources Annual Report for Fiscal Year 2017
County Administrator's Comments:
County Administrator:
Board Action Requested:
Hold a work session to present the Human Resources (HR) FY17 Annual Report to
the Board.
Summary of Information:
Mary Martin Selby, Director of Human Resources, and Nancy Brooking and
Candace Lackey, Assistant Directors, will present HR's FY17 Annual Report to
the Board of Supervisors, and HR staff will be available to answer questions.
Preparer: Mary Martin Selby Title: Director of Human Resources
Attachments: Yes F] No #
000001
AM Aft
Aft a AM
� 03
Human Resources Fiscal Year 2017 Annual Report
Presentation to the Board of Supervisors
December 13, 2017
HR Vision & Objectives
MMM
To Provide HR Programs and Services in Support of"
a High -performing Workforce and Organizational Excellence
Objectives
* Attract and retain quality employees
Provide an attractive total rewards package
0 Promote and encourage employee engagement and empowerment
i customers to create business
11/29/2017
Page 1
mj,-
..ployment
--mv
Introduction
11/29/2017
LE Ons -ft%ft
0000013
Page 2
Workforce Demographics
Chesterfield County Minority Employee 13[stribution FY17
SkOledCr tenwice Offi a a I s/Ad m i n sV ator^
Adr*nrstrabvo
3
S(; Ort
I ➢
P
1 T W" f 12%
Workforce Demographics
Techmclans
2%
11/29/2017
0,0000-�
Page 3
Chesterfield County Workforce Statistics
3000
2619 2603 2612 2648 2603
2500
169,
2000
0 (78%)
1500
1.000
712
736
746
785
815
Soo
00
0
Oo
21
22)
22A)
230 0
249
0
FY13 FY14 FY15 FY16 FY17
in FT Non Minority Employees ii[ FT Minority Employees
11/29/2017
0,0000-�
Page 3
11/29/2017
Workforce Demographics
Gender & Race by Division
BE 10,4k, safi,,�ty
Man'Ternent Senfices Emil , I ,
4kwlan sprvru,,,,
Pinance &Adaflti�mrationl wf(
O:mstittaio,lI,d Offices I
Convnwi�ty Development 110M
0 AX) 4(X) GW 800 )(XX) 1200 1,1100 WOO
a Male Mhnoiiy IINAalloNon MinmOy iOPatrnalerWnoritV FoRnalp Non mkwdly
'For reporting purposes, Finance& Administration includes HR, County Attorney and Internal
Page 4
11/29/2017
Recruitment and Talent Acquisition
Pei -cent of Vacancies Filled Internally FY.3FYi.7
29%
27% 28%
;7�
27%
25% 26%
23% 24%
21%
21%
19%
17%
15%
FY13 FY14 FY15 FY16 FY17
00 0o o*,J,-
Page 5
Recruitment
and Talent
Acquisition
1161
1:i0b
i
425 Full Time
4-
FYI 6: 472
Advertisements
FV1 6: 911ii
519275
Applications
A
372 Part Time
4- FV1 6: 413
Processed
FYI 6: 49,981
4
Seniolr Leader
59
Veterans
i�/
Recruitments
Hired
Top 4 Reasons Applicants
Select Chesterfield Countv
Recruitment and Talent Acquisition
Pei -cent of Vacancies Filled Internally FY.3FYi.7
29%
27% 28%
;7�
27%
25% 26%
23% 24%
21%
21%
19%
17%
15%
FY13 FY14 FY15 FY16 FY17
00 0o o*,J,-
Page 5
11/29/2017
Compensation
Total
Payroll
$ZX3L,55S,748
'COGG", ";
Page 6
11/29/2017
Compensation
Chesterfield County Overtime Expenditures
$12,000,000
siopw,ow,
$8,,()L)0,000 $7,853,763 $8,420X3 flZo $8,594,422
$6,000,000
$4,000,000
$2,000,000
$0
FYI 4 FY15 FY16 FY17
Page 7
11/29/2017
Health Care Benefits -Trends
Lurnenos High Deductible Health Plan w/HSA
• Enrollment steadily increasing
Aggressively marketed this year
Expect enrollments to increase
Page 8
Wellness Incentive
Results
- Employee age range: 30-64
* Lab work to test for cholesterol and glucose levels
- Well-being assessment
* Most noted results:
• BMI: overweight/obese
• Blood Pressure: Prehypertension & Hypertension
M,•Unhealthv eating
2457
Dru -a & Alcohol Tests
Coordinated clinics to provide
. .. ..... 3,936 flu shots to employees,
'Services retirees and spouses
QCZ 10140i 0
11/29/2017
Page 9
3,22.9 Wellness Visits - 20%
1,042 Physical Exams
LpO62 Occupational Injuries
269 Radiology (x-rays)
Employee
3,9% + in return -to -work
physicals
Medical
6.4 lost work days per
C C enter
100 employees injured
on the job
2457
Dru -a & Alcohol Tests
Coordinated clinics to provide
. .. ..... 3,936 flu shots to employees,
'Services retirees and spouses
QCZ 10140i 0
11/29/2017
Page 9
11/29/2017
VRS Retirement Outlook
ffff * jo6 Service Retirements
0 9 Disability Retirements
0 25% Increase from FY16
Retirees Working in Part-time County Positions
3 Employees Eligible for Full Retirement in FY18*
Page 10
11/29/2017
Page 11
11/29/2017
Leave Utilization
Page 12
Average Days Used
p
Traditional Leave
MI/11/111/
Paid Time Off A
Leave Hours Used
365,315
334,077
176,607
iii
�4
22,440
Page 12
Turnover
Total Turnover Benchmarking
Public Sector Average
0,12
Henrico County
Chesterfield County
MINI FL—LREM
City of Richmond
1— MMEL6%jl=
0,0% 2o% 4.0% 6.0% 8,014 10,0% 12.0%'14.0% 16.0%
11/29/2017
Chesterfield County Turnover Trend
0,12
01
0.08
0,06
0.04
ADA
1"MM/n,
0.02
0
FY15
FY16
FY17
m, Voluntary Turnover � Involuntary
Turnover MTota I Turnover
Retention
Top Reasons They Stay
1. Myjob provides the opportunity
to do challenging and interesting
work.
2. 1 am treated with respect as an
individual.
1 1 feel proud to work for
Chesterfield County.
My j o b makes good use o f my
g/
,g
abilities.
�/* I•= =1
* Employee Engagement Survey
0 2014 Results
County US relational Public Sector
Favorable Norms National Norms
Norms
67% 67.8% 63,1,4%
Page 13
Retention
ff, I V �/O
2o16 Committee
Guidelines Since 2oo8
Six-month Pilot Launched
11.5 Employees Participate
Must be Granted by
Supervisor/Director
successful" EDP Rating
,+___, C—A-
Career Development
Plans
- Purpose
* 47 Plans in 11.9 Departments
0 6 New Plans Approved Since
Guidelines Revised
11/29/2017
4
-4
Page 14
Grievances and EEO Investigations
11/29/2017
JL LP
Page 15
Career
Development Plans
Future
Enhanced IHIR Training
for Managers/Sulpervisors
14 *1
Initiatives
ErfincHrnenl
pr
for
onfine"
2017 Ernployee
Engagement Survey
Streamline Public
Safety Hiring Practices
Paid"T'ime Off Plan
Open Enrollment
Selection)'Implementation
of Supplemental Retirement
Plan Record Keeper and
is i
Investment Manaaer
11/29/2017
JL LP
Page 15
11/29/2017
Challenges & Opportunities
* Leverage the power of social media
* Market and increase exposure of employee referral program
* Competitive pay and benefits
Page 16
Build our talent pool —succession planning
Innovative job advertisements that appeal to high caliber applicants
Strengthen our employer brand
Pifferentiate ourselves from competitors
Page 16
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 1
Meeting Date: December 13, 2017 Item Number: 3.C.
Subiect:
Work Session - Parks and Recreation Departmental Master Plan Draft
County Administrator's Comments:
County Administrator:
BoardAction Requested:
Hold a work session to update the Board on the Parks and Recreation
Departmental Comprehensive Master Plan.
Summary of Information:
Stuart Connock Jr., Chief of Parks for Planning and Construction Services,
will provide an update to the Board of Supervisors on Parks and Recreation
Departmental Comprehensive Master Plan. The Parks and Recreation Advisory
Commission has held public hearings at two of their regularly scheduled
meetings in October and November and final review and endorsement is planned
for December 7, 2017. Public comment has been incorporated into the Plan.
Locality approval of the Plan is a mandatory part of the Department's
Accreditation effort through the National Recreation and Park Association.
Adoption to meet the accreditation schedule is required prior to March 1,
2018. Staff will be available to answer questions.
To view the full master plan document, see:
http://www.chesterfield.gov/parksmasterplan/
Preparer: James D. Worsley Title: Director, Parks and Recreation
—1 Attachments: Yes No
10 - 1' !!!11111111 1111111���11111•
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Executive Summary
Ll==ER PLAN DOCUMENT
,ttP d,�o/Parksmasterpla
n iLPDA
Parks & Recreation 2
Comprehensive Master Plan Update
as
60A
10
P
Goals of the Plan
1. Evaluate community needs
2. Align needs with existing resources
3. Identify improvements required to accommodate current and future
needs
4. Help the Department to meet CAPRA (Commission for Accreditation of
Park and Recreational Agencies) national accreditation standards
Cl C. 1) G -11L 9
12/7/2017
1
"M
Parks & Recreation
Comprehensive Master Plan Update
• Demographic conditions
and trends analysis vel of rvlee End %i
• Facilities and programs' ;; 13krmetJleedsadatj�s�s,;/
Inventory and level of
service
Parks & Recreation
Comprehensive Master Plan Updatc
Existing Conditions
• population is increasing
and aging
• ethnic diversity
• generally affluent, but
median household income
is decreasing
• development expanding
westward
• Infill development started
• parks are popular
• fitness sports are more
popular while team sports
less
• outdoor sports and fitness
sports most popular with
everyone
nrrxi
2, '1, P
340,000
%
X,
N
NN 0 '(
t6, OVER THE
3
4
F,T, 1 -;JYI,r pljjji, 0N,
VMTORS TO
CHESTEPE� D
PARKS RI 2N7
MAP U 1015 Milk
FA RK VISITATMI
G 13 E W
COMFY POPULATMN
GNEW IM 3
12/7/2017
a)
0
12/7/2017
TIMsk' Parks & Recreation
6L Comprehensive Master Plan Update
Findings and ConcWsions
Parkland
• Diverse types of parkland
• Shortfall of developed and land
banked regional, community, and
neighborhood parks
• Existing parks need improvements
and offer good re -purposing
opportunities
• Special purpose parks attract
residents and visitors, but require
special maintenance
Operation
5
• Delayed maintenance results in higher
total cost and decreased visual appeal
• Many existing partnerships that
augment and help to streamline
services
• Inconsistent ADA access to facilities
and programming
• Need for environmental and
maintenance sustainability planning
7
Parks & Recreation
Comprehensive Master Plan Update
Findings and Conc�usions
Park Amenities
• Greater diversity and flexibility of use needed
• Shortfall of indoor recreation space
. Shortfall of trails
• Recreational aquatics not provided
• Few water access points compared to water
frontage
• Some additional sports fields are needs
• Building brand as sports tournament
destination, but lacks full set of amenities
required
• Historic and cultural sites have untapped
potential
n.
3
AVAILABLE NEIGHBORHOOD,
101111111 AND
—15600
ac.
TOTAL PARK LAND:
4 900 ac.
REGIONAL PARK LAND:
(4.8 .,,, / 1,1100 ppl)
(owmd, leased, partner0tip) 5
(d INS - 11, J00 ac. )1 35% s'� eir
RIFCWMII�H.�NDED
39100
ac.
(A w,
L , �� � ho fl"I
(0 ..' / a'000
PPI)
7
Parks & Recreation
Comprehensive Master Plan Update
Findings and Conc�usions
Park Amenities
• Greater diversity and flexibility of use needed
• Shortfall of indoor recreation space
. Shortfall of trails
• Recreational aquatics not provided
• Few water access points compared to water
frontage
• Some additional sports fields are needs
• Building brand as sports tournament
destination, but lacks full set of amenities
required
• Historic and cultural sites have untapped
potential
n.
3
Parks & Recreation
N
Comprehensive Master Plan Update
'i T' Parks & Recreation 8
ILI Comprehensive Master Plan Update
Implementation Plan
FACILITIES
PROGRAMS
Renovation & improvements
OPERATIONS
Program assessment
Core park facilities
Track material/amenity lifecycles
Active adult programming
Explore aquatics
Integrate objectives with other
Marketing and promotion
Diversity of type and use
departments
Community recreation, indoor
System and Operations Sustainability
p aygrow"KI'
recreation, trails and water access
inthe"
ORDER OF PRIORITY FOR IMPROVEMENTS TO PARKS AND FACILITIES
St
d
Te rm
S
2
repair
dev'flop
IJ
existing
existkig
amenities
park's
If mt' f"a p
G o i n g
'i T' Parks & Recreation 8
ILI Comprehensive Master Plan Update
Implementation Plan
PRIORITY FOCUS AREAS
S h o r t
rnp j in f h�e
1
NEXT7 YEARS
r
T e m
p aygrow"KI'
L o n g
inthe"
1'4EXT'T20 YEARS
Te rm
ru
If mt' f"a p
G o i n g
3
12/7/2017
4
Parks & Recreation 9
Comprehensive Master Plan Update
Focus Area I
Indoor Recreational Space
Stonebridge Fdcititv
expected to
ODeO in February Df2018
^ Richmond Volleyball Club
Partnership
` Senior, Youth, and Adult
Programming
`
Fitness and WeUness
^
Lectures
^
Socials
^ Crafts
` Community Rentals
N
Parks & Recreation 10
Comprehensive Master Plan Update
Focus Area J
Rectangular Fields
Current effort @1River City
SpOrtDbeX
~
Completion ofrear ]fields
` GenitoRoad improvements
^
User amenities
^
Enhanced customer service
M
12/7/2017
5
Parks ,; Recreation
Comprehensive p:Update
Focus Area 3
Court Sports
On-going effort to provide
additional pickleball
facilities
• Dedicated Courts
• Shared courts with tennis
• Indoor partnerships
• Parameters for success
• Close parking and restrooms
• Lighted and
• Multiple courts for
socialization aspect of
participation
11
Parks Recreation
Comprehensive Master Plan Update
NEW FACILITIES - Short-term (within 7 years)
Planning Efforts
❑ Develop a connectivity plan for each park to link to residential areas and other destinations
❑ Partner with and support regional trail efforts like the FOLAR Trail and the East Coast
Greenway trail route and other regional initiatives.
❑ Conduct a feasibility study to address recreational aquatic needs to include consideration of a
recreational lake or river swimming facility
Facilities
❑ Additional 8 pickleball courts in a central location
❑ Provide the equivalency of nine new un -lighted rectangular fields
❑ Develop additional recreation centers to serve the Midlothian and Matoaca districts
12/7/2017
1,
u
Parks & Recreation
Comprehensive Master Plan Update
PARKLAND Short-term (within 7 years)
❑ Construct recreational amenities at undeveloped community parks (Lake Chesdin Park, Atkins Acres
Park, Providence Road Park, Magnolia Green Park)
❑ Add community or neighborhood park amenities to special purpose parks that can serve residential
areas.
❑ Explore new school development as a model dual -use neighborhood park and school campus.
❑ Pursue the acquisition and development of an additional regional park.
❑ Construct a demonstration urban park that features best practices.
EXISTING FACILITIES
❑ Implement consistent core amenities in all parks
❑ Continue effort to renovate and enhance park amenities and facilities.
❑ Continue Implementation of existing historic site master plans
Parks & Recreation 14Comprehensive Master Plan
Update
PROGRAMS Short-term (within 7 years)
❑ Develop a Programs Assessment and Recommendations Report
OPERATIONS Short-term (within 7 years)
❑ Create a database of maintenance and life -cycle repairs to guide budgets
❑ Develop an inclusionary and ADA Access Plan
❑ Develop a sustainability report and recommendations for parkland and maintenance operations.
12/7/2017
19
!',,Parks & Recreation
6
Comprehensive `"Update
PARKLAND Long-term (7 — 20 years)
❑ Pursue acquisition and/or development of neighborhood, community and regional parks.
❑ Propose urban parks in high-density areas
NEW FACILITIES Long-term (7 — 20 years)
❑ Develop system of 10,000-40,000 sf recreation centers around the County to serve
areas forecast for development or densification.
❑ Support the Comprehensive Plan's goal to provide countywide system of shared use paths
❑ Construct a new nature center in the Coastal Plain region of the County
❑ Construct an additional specialty facilities such as disc golf course, dog parks and archery range
Parks Recreation
r;o
Comprehensive Master Plan Update
PARKLAND On-going
❑ Work with developers to incorporate park space into new residential and mixed-use developments
❑ Continue to explore special purpose parks that add diversity to system or expand protection or function
of current parks
EXISTING FACILITIES On-going
❑ Incorporate sustainability into all levels of park/facility management.
NEW FACILITIES On-going
❑ Continue average annual construction of new trails in the County parks to 2.2 miles.
❑ Explore cost effective methods to leverage existing facilities to met new recreation demands
OPERATIONS On-going
❑ Continue with the standardization of major recreational facility components
❑ Explore new materials and methods
12/7/2017
FV
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 13, 2017 Item Number: 3.D.
Subject:
Work Session - Citizen Information and Resources Department Update
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
Staff will update the Board of Supervisors regarding the newly created
Citizen Information and Resources Department.
Preparer: Jana Carter Title: Director, Citizen Information and Resources
Attachments: Yes —1 No #'- �- "
0 F ��,034LYZr'
12/7/2017
1 2 ,S
12/7/2017
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of I
Meeting Date: December 13, 2017 Item Number: 3.E.
Subject:
Work Session - Mobile Integrated Healthcare Update
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
Staff will update the Board of Supervisors regarding the Mobile Integrated
Healthcare Program.
Preparer: Edward L. Senter Jr. Title: Fire Chief
Attachments: Yes No
•
KVS., Ros•=M •
24is
Chesterfield County Board of Supervisors Work Session
December 13, 2017
Why Mobile Integrated Healthcare (MIH)?.
• Changing Population Demographics (i.e., "Age Wave")
• Mental Health and Substance Abuse Issues
• Increased EMS Demand F± Overreliance on 911 System
• Improved Collaboration Needed:
• Families
• County Human Services
• Healthcare Systems
• Hom ' e Health Organizations
• Veterans Administration
• Non -Profits Et Charitable Organizations
MIH Program Goals
NW
• Improve healthcare outcomes among medically vulnerable
populations
• Apply more cost-effective strategies for meeting patient needs
than reliance on 911 system
• Better manage growing demand for EMS and improve ambulance
availability in CFEMS, system
• Reduce unnecessary ambulance transports, emergency
department visits, and hospital readmissions
MIH Patients
• Seniors aging in place, many without effective family support
networks
• Chronically ffl, often with Limited resources
• Lack coordinated care (i.e., physicians, medications)
• Uncertainty as to appropriate care and available services
12/6/2017
MIH Program Results
- Statistics: - Cost Effectiveness:'
• Cases to Date (Post January 2014): 932
• Average Monthly Referrals: 21
• Participation Rate: 71%
-Average Age: 65
* Female to Mate Ratio: 3:2
* Average Case Length: 91 Days
* 911 Call Reduction Among
Participants: 49%
• MIH response Costs roughly 1/i Of
traditional ambulance response.
• MIH handles the equivalent of 2
ambulances worth of calls (annual
average).
• MIH is estimated to have generated
2,800 hours of ambulance availability.
• MIH results in additional expenditure
savings of approximately $700,000
(annually).
7BI,im(Ves valid atedby Che�terfwld(bunty Budget & Management Depwtment
Questions?
19
Z'.#HESTEIII RFIELD C011rITT
BOARD OF SUPERVISOR!
AGENDA I
Page I of 1
Meeting Date: December 13, 2017 Item Number: 9.A.
I
Subject:
County Administration Update - Dale Carnegie Global Leadership Award
Presentation
County Administrator's Comments:
County Administrator:
Board Action Request
Summary of Inform
Chesterfield County has a long history and relationship with the Dale
Carnegie organization through the county's Learning and Performance Center.
Since 1996, employees have participated in the Dale Carnegie course and
beginning in 2012, the center has offered the eight-week Dale Carnegie course
each summer to county employees and citizens. To date, 185 participants have
graduated from this offering which has strengthened individual performance in
areas of building self-confidence, enhancing relationships, effectively
communicating, and motivating and influencing others.
Dale Carnegie of Virginia nominated Chesterfield County Government for the
2017 Dale Carnegie Global Leadership Award, "for exemplifying leadership both
internally through its commitment to employee and operational excellence and
dedication to the Chesterfield County citizens."
Ms. Marie Ringer, Shareholder of Dale Carnegie and Associates, and
granddaughter of Dale Carnegie, and Mr. JJ White, Chief Engagement Officer of
Dale Carnegie of Virginia, will present Dale Carnegie's Global Leadership
Award to the Board of Supervisors. The Global Leadership Award was
established in 1985, and is granted to organizations that place special
emphasis on the development of its human resources, for the purposes of
achieving its objectives through development of their employees to create the
future leaders of their organization and the community.
Preparer: Kevin W. Bruny Title: Director and Chief Learning Officer
Attachments: Yes No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Organizations selected to receive this award are proven industry leaders with
reputations for operational excellence, innovation, and for the value they
provide their constituents and community. organizations that are honored
consistently develop their workforce to meet future organization needs, thus
being major contributors to the development of not only their operating
environment, but also society as a whole.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: December 13, 2017 Item Number: 9,C,
Subject:
Selection of Jeffrey S. Katz as New Chesterfield County Chief of Police
County Administrator's Comments:
County Administrator:
Board Action Requested:
Confirm the selection of Jeffrey S. Katz as the new Chesterfield County Chief
of Police, effective January 2, 2018.
Summary of Information:
In order to confirm the public announcement made on November 21, 2017, the
Board must take a public vote selecting Jeffrey S. Katz to serve as the new
Chesterfield County Chief of Police, effective January 2, 2018.
Preparer: Jeffrey L. Mincks
Attachments: 1:1 Yes 0 No
Title: County Attorney
0528:110391.1
UM411119r, 0 0.
1*01-moxel"11,
- :101171
Page I of 1
Meeting Date: December 13, 2017 Item Number: 11.A.
Subiect:
Resolution Recognizing Battalion Chief David Palumbo (Retired) for His
Dedication to Constructing the Fire and Emergency Medical Services Memorial
Wall
County Administrator's Comments:
County Administrator:
Board Action Requested:
Mr. Elswick requested that the attached resolution be adopted.
Summary of Information:
Battalion Chief David Palumbo retired in 2001. Since then, he has worked
relentlessly to build a memorial wall in addition to educating over 18,000
second graders in fire and life safety.
Preparer: Edward L. Senter Jr. Title: Fire Chief
Attachments: Yes � No
RECOGNIZING BATTALION CHIEF DAVID PALUMBO (RETIRED) FOR HIS DEDICATION TO
CONSTRUCTING THE FIRE AND EMERGENCY MEDICAL SERVICES MEMORIAL WALL
WHEREAS, Battalion Chief David Palumbo retired in 2001 after 31 years of
dedicated service to the citizens of Chesterfield County; and
WHEREAS, Chief Palumbo was called back into service in August 2003, by
Fire Chief Steve Elswick, for the purpose of constructing a memorial wall to
honor those firefighters and emergency medical technicians who have made the
ultimate sacrifice in service to the citizens of Chesterfield County; and
WHEREAS, Chief Palumbo began his passionate, dedicated, and selfless
mission to build a memorial wall by gaining site approval at the Eanes-
Pittman Public Safety Training Center in December of 2003; and
WHEREAS, Chief Palumbo was instrumental in including a piece of the
World Trade Center within our humble memorial; this piece of history is to
signify that the American spirit will prevail over tragedy, just as the twin
beams of light at the World Trade Center memorial continue to honor those who
have fallen; and
WHEREAS, Chief Palumbo led a 14 -year fundraising campaign that yielded
$127,382 in donations from corporations, public safety partners, local
service organizations, individual citizens, and magisterial district
improvement funds for the design, construction, and sustainment of the
memorial wall; and
WHEREAS, Chief Palumbo opened and dedicated the memorial wall in honor
of the fallen on October 15, 2010; and
WHEREAS, Chief Palumbo completed the memorial wall by coordinating the
acquisition of bronze castings of a firefighter's boots, coat, gloves, and
helmet and an emergency medical technician's response bag in March 2017; and
WHEREAS, after fourteen years of unrelenting resolve, Chief Palumbo has
seen the memorial wall to completion in December 2017; and
WHEREAS, Chief Palumbo concurrently served as an instructor in the
second-grade fire and life safety program where he positively impacted the
lives of nearly 18,000 children.
NOW, THEREFORE, BE IT RESOLVED this 13th day of December 2017, that the
Chesterfield County Board of Supervisors publicly recognizes the
contributions of Battalion Chief David Palumbo, expresses the appreciation of
all citizens for his service to the county, and extends appreciation for his
dedicated service.
-611
1: 1:&11114:4 a 14 4 1111016IRWA
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
74
Meeting Date: December 13, 2017 Item Number: 11.B.
Subiect:
Resolution Recognizing The Lord's Church for Its Contributions to the
Community
County Administrator's Comments:
County Administrator:
Board Action Requested:
Mr. Elswick requested the attached resolution be adopted.
Summary of Information:
The attached resolution recognizes The Lord's Church for its support to
community and to its commitment to bridging the gap between the community and
public safety.
Preparer: Chris Ruth Title- Assistant Director, Communications and
Media
Attachments: Yes No # 3 1
1:1 UClv
RECOGNIZING THE LORD'S CHURCH FOR ITS SUPPORT TO THE COMMUNITY
WHEREAS, The Lord's Church is committed to service and
outreach within the community in many ways; one of those is to
ensure that there is free food in its Food Pantry, which is
available for abused women and children, the homeless and anyone
who experiences hardship; and
WHEREAS, members of the church have distributed more than
10,800 loaves of bread on Wednesdays, from January through July of
this year, to those in need in Chesterfield County and five other
surrounding localities, and this bread is provided through the
generosity of the Flowers Baking Company in Lynchburg; and
WHEREAS, The Lord's Church also serves the community through
its Clothing Closet, which is a resource for parents who need to
get their children ready for back to school, for those looking for
appropriate work or church attire, and to help replenish the losses
of those who have suffered due to fires or other emergencies; and
WHEREAS, the church also
education and offers scholarships
its Mentor Scholar Program; and
focuses on the importance of
to high school graduates through
WHEREAS, Pastor Howard L. Moses, Sr. has served as the pastor
for more than 22 years, and serves as the National Director of The
Frederick L. Ray Biblical Institute, which is housed at The Lord's
Church and focuses on the spiritual education of both ministers and
church members; and
WHEREAS, during this time, Pastor Moses has never accepted a
salary, instead allowing for those funds to be used for community
outreach, and it is a point of pride that the church also operates
without local, state or federal funds; and
WHEREAS, fourteen years ago, The Lord's Church committed to
bridging the gap between law enforcement and the community, and
during this time has offered many opportunities for staff from the
Chesterfield County Police Department and Sheriff's Office to meet
and engage with the community and share important safety
information; and
WHEREAS, because of this history of engagement between law
enforcement and the community, the church served as the site for a
Town Hall meeting on July 19, 2016, which brought together public
safety officials, members of families who had lost loved ones in
law-enforcement incidents, and representatives from Virginia State
University, NAACP and Black Lives Matter; and
WHEREAS, the church annually holds a Community Appreciation
Day, where leaders from Chesterfield County and other experts in
the areas of safety, education, finance and health care provided
information about their programs and services to church and
community members.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County
Board of Supervisors, this 13th day of December 2017, on behalf of
the citizens of Chesterfield County, publicly recognizes The Lord's
Church for it contributions to meeting the physical and spiritual
needs of the community, recognizes that it has enhanced the quality
of life for all those involved in giving or receiving this support,
and congratulates the congregation for being an excellent example
of what good can be accomplished when people come together for the
benefit of others.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 13, 2017 Item Number: 11.C.
Subject:
Resolution Recognizing Boy Scouts Upon Attaining the Rank of Eagle Scout
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Staff has received requests for the Board to adopt resolutions recognizing
Mr. Samuel Ryan Garbera, Troop 876, sponsored by Mt. Pisgah United
Methodist Church; Mr. Nolan Michael Zunk, Troop 2822, sponsored by Bethia
United Methodist Church; and Mr. Samuel Wyatt Smith, Troop 800, sponsored
by Bethel Baptist Church, upon attaining the rank of Eagle Scout. They
will be present at the meeting, accompanied by members of their families,
to accept their resolutions.
Preparer: Janice BlakleV
Attachments: 0 Yes
Title: Clerk to the Board
1-1 No
WHEREAS, the Boy Scouts of America was incorporated by Mr. William
D. Boyce on February 8, 1910, and was chartered by Congress in 1916;
and
WHEREAS, the Boy Scouts of America was founded to build character,
provide citizenship training and promote physical fitness; and
WHEREAS, after earning at least 21 merit badges in a wide variety
of skills including leadership, service and outdoor life, serving in a
leadership position in a troop, carrying out a service project
beneficial to their community, being active in the troop, demonstrating
Scout spirit, and living up to the Scout Oath and Law, Mr. Samuel Ryan
Garbera, Troop 876, sponsored by Mt. Pisgah United Methodist Church;
Mr. Nolan Michael Zunk, Troop 2822, sponsored by Bethia United
Methodist Church; and Mr. Samuel Wyatt Smith, Troop 800, sponsored by
Bethel Baptist Church, have accomplished those high standards of
commitment and have reached the long -sought goal of Eagle Scout, which
is received by only four percent of those individuals entering the
Scouting movement; and
WHEREAS, growing through their experiences in Scouting, learning
the lessons of responsible citizenship, and endeavoring to prepare
themselves for a role as leaders in society, Samuel, Nolan and Samuel
have distinguished themselves as members of a new generation of
prepared young citizens of whom we can all be very proud.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board
of Supervisors, this 13th day of December 2017, publicly recognizes Mr.
Samuel Ryan Garbera, Mr. Nolan Michael Zunk and Mr. Samuel Wyatt Smith,
extends congratulations on their attainment of Eagle Scout, and
acknowledges the good fortune of the county to have such outstanding
young men as its citizens.
U a I a I aull o
AGENDA
Page 1 of 1
Meeting Date: December 13, 2017 Item Number: 11.D.
Subject:
Resolution Recognizing Mr. C. David Caras, Parks and Recreation Department,
Upon His Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Mr. Caras is retiring from the Department of Parks and Recreation on January
1, 2018, after providing 31 years of service to the citizens of Chesterfield
County.
Preparer: James D. Worsley Title: Director, Parks and Recreation
Attachments: Yes FI No
RECOGNIZING MR. C. DAVID CARAS UPON HIS RETIREMENT
WHEREAS, Mr. C. David Caras will retire from the Chesterfield County
Parks and Recreation Department on January 1, 2018, after providing 31 years
of quality service to the citizens of Chesterfield County; and
WHEREAS, Mr. Caras joined the Chesterfield County Parks and Recreation
Department in 1986 as a Senior Recreational Specialist, was later promoted
to Community Recreation Manager in 2003, and has served 14 years in that
position; and
WHEREAS, during his career with Chesterfield County, Mr. Caras was
responsible for coordinating programs including special events, camps and
leisure classes, collaborating with outside businesses, Virginia State
agencies and non-profit organizations for the delivery of services and to
provide financial support and in-kind services; and
WHEREAS, in his current position, Mr. Caras directs, manages and
supervises the organizational staffing and operational activities for a
comprehensive section of*county-wide services and facilities in community
recreation, therapeutic recreation, older adult recreation, county -wide
special events, cultural activities and historical programs, and during his
tenure, the Community Recreation Section has increased the number of programs
offered to the public by 24 percent, increased total recreation participation
by 40 percent, and increased the number of older adults enrolled in programs
by 48 percent; and
WHEREAS, Mr. Caras coordinated and established several special events,
including Legendary Christmas at the Historic Government Complex, 4th of
July events, Chesterfield Jaycee events at Rockwood Park, including a Haunted
Forest, Rainbow of Arts Festival and Kite Day, James River Parade of Lights,
Boulders Concert Series and the beloved Santa's Calling program that has
grown from 300 total letters and calls to today totaling over 3,000 calls
and letters to children during the holiday season; and
WHEREAS, Mr. Caras has received numerous letters of appreciation and
recognition from citizens and administrative staff for jobs well done along
with recognitions for donations for various groups and a Celebrating Success
Award for donations toward celebrations around July 4th events, was
recognized as Employee of The Month for the department three different times
in 1988 and 1989, and submitted CDBG grant proposals and managed their
implementation that provided funding for operation of two community
buildings, four campsites for low income youth and an after-school program
for at -risk youth; and
WHEREAS, Mr. Caras has received certifications from Revenue Sources
Management School, with NRPA and NC State University in 1986, Leadership
Training Institute with VRPS in 1988, Supervisory Leadership Institute with
Chesterfield County in 1993, TQI Advisor Certification in 1999, Environmental
Management System Implementation Institute, VPI and State University in 2008,
Non-profit Management VCU and Partnership for Non-profit Excellence in 2009,
and Certified Park and Recreational Professional (CPRP) with NRPA and has
professional memberships with NRPA and VRPS, and obtained certification in
ISO 14001 for the EMS training and held that certification for a number of
years; and
WHEREAS, Mr. Caras has served on numerous committees, including the
Total Integration Experiences Program, Partnership for Youth, Recreation
Programs Research Committee, served on the Communities in Schools Board,
participated in logistical support for the 2007 Publick Days Event with
Henricus Historical Park and has served on numerous in-house department
committees as a willing volunteer; and
WHEREAS, Mr. Caras will be greatly missed by his colleagues, co-workers,
and the citizens of Chesterfield County, who he has so expertly served, and
his accomplishments as a model leader with a strong work ethic for the
department provided an example and guide for generations to come, as they
live, work and play in the county they and he call home.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 13th day of December 2017, publicly recognizes Mr. C. David
Caras, and extends on behalf of its members and the citizens of Chesterfield
County, appreciation for his service to the county, congratulations upon his
retirement, and best wishes for a long and happy retirement.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented
to Mr. Caras and that this resolution be permanently recorded among the
papers of this Board of Supervisors of Chesterfield County, Virginia.
Ty
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 13, 2017 Item Number: 12.A.1.
Subiect:
Reappointment to the Personnel Appeals Board
County Administrator's Comments:
County Administrator:_
Board Action Requested:
The Board of Supervisors is requested to reappoint a member to serve on the
Personnel Appeals Board.
Summary of Information:
The purpose of the Personnel Appeals Board is to hear employee grievances
relating to disciplinary actions or discriminatory application of county
personnel policies. The Personnel Appeals Board has the ability to modify
or reverse disciplinary decisions of department directors. The appointments
are for a three-year term and are not related to residing in a particular
magisterial district.
Dr. Robert L. Turner, Jr.'s first term on the Personnel Appeals Board will
expire on December 31, 2017, and he is eligible to serve another term. The
Board of Supervisors is requested to nominate and reappoint Dr. Robert L.
Turner, Jr. to serve the next full term, which would begin immediately upon
appointment and end on December 31, 2020. Dr. Turner, who resides in
Chesterfield County and retired from Virginia State University, has indicated
his willingness to serve.
Under the existing Rules of Procedure, appointments to boards and committees
may be nominated and appointed at the same meeting. Nominees are voted on
in the order in which they are nominated.
Preparer: Mary Martin Selby Title: Director, Human Resource Services
Attachments: ❑ Yes No # �"47,"�k'100 4- 3
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: December 13, 2017 Item Number: 12.A.2.
Subject:
Nomination/Appointment/Reappointment to the Chesterfield Community Services
Board
County Administrator's Comments:
County Administrator:
Board Action Requested:
Nominate and appoint Mr. Mike Giancaspro as At -Large Member and nominate and
reappoint Ms. Paige Cecil, representative for the Matoaca District, Ms.
Elizabeth Hedgepeth, representative for the Dale District, and Mr. Dean
Lynch, representative for the Midlothian District. In addition, reappoint
Ms. Michelle Jones, Ms. Jennifer Davis and Mr. Tyler Craddock as Members At -
Large.
Summary of Information:
The Chesterfield Community Services Board is designated as an
Administrative/Policy Board for the provision of public mental health,
intellectual/developmental disabilities and substance use disorder services.
Mr. Mike Giancaspro resides in the Midlothian District and would serve as a
Member At -Large. The following are members of the Community Services Board
who have expressed a willingness to continue for another term: Ms. Paige
Cecil, representative for the Matoaca District, Ms. Elizabeth Hedgepeth,
representative for the Dale District and Mr. Dean Lynch, representative for
the Midlothian District and Ms. Michelle Jones (Clover Hill), Ms. Jennifer
Davis (Matoaca) and Mr. Tyler Craddock (Bermuda), Members At -Large. Board
Members concur with these appointments.
Under the existing Rules of Procedure, appointments to boards and committees
may be nominated and appointed at the same meeting. Nominees are voted on in
the order in which they are nominated.
Preparer: Debbie Burcham
Attachments: 1:1 Yes
Title: Executive Director, MHSS Department
No # ", � ",' 9
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: December 13, 2017 Item Number: 12.A.3.
Subiect:
Nomination/Appointment to the Community Policy and Management Team
County Administrator's Comments:
County Administrator:
Board Action Requested:
Nominate/appoint member to serve on the Community Policy and Management Team
(CPMT)to begin 1/1/2018 and ending 12/31/2021.
Summary of Information:
The purpose of the Community Policy and Management Team (Code of Virginia §
2.2-5204 and § 2.2-5205), is to implement the requirements of the Children's
Services Act of Virginia, including the expenditure of funds appropriated by
the localities and allocated by the State. The governing body of each
jurisdiction must appoint a CPMT.
Per the Virginia Children's Services Act, "the governing body of each single
jurisdiction district and the governing bodies of each multi -jurisdictional
district must appoint a Community Policy and Management Team. The minimum
mandatory membership (Code of Virginia § 2.2-5205) of each team includeslocal
agency heads or their designees from the Community Services Board; Department
of Social Services; Juvenile Court Services Unit; and school division."
Additional mandatory membership includes a parent representative and private
provider representative, if a private organization or an association of
providers is located within the locality.
Preparer: Sarah Q. Snead Title: Deputy County Administrator, Human Services
Yes No fN L- 4 -�
Attachments: U
CHESTERFIELD COIiITT' P
BOARD OF SUPERVISORS Page 2 of
Summary of Information: (Continued)
Nomination for re -appointment of County Staff terms set to expire on
12/31/2017:
Mr. James Nankervis, Director, 12th Court Services Unit;
Mrs. Jana Carter, Director of Citizen Information and Resources;
Ms. Danika Briggs, Assistant Director, Chesterfield -Colonial Heights
Department of Social Services;
Mr. Doug Bilski, Manager, Children and Adolescent Services Team, Mental
Health Support Services/CSB.
Nomination for re -appointment of private provider representative position:
Ms. Adalay Wilson, Vice President of Community Based Services, United
Methodist Family Services.
Nomination for new appointment of County Staff positions:
Ms. Vicki Stamps, RN, Acting Nurse Manager, Chesterfield Health District
(replacing Mrs. Jody Enoch, retired).
Under the existing Rules of Procedure, appointments to boards and committees
may be nominated and appointed at the same meeting. Nominees are voted on in
the order in which they are nominated.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of I
Meeting Date: December 13, 2017 Item Number: 12.A.4.
Subiect:
Nomination/Appointment to the Citizens' Budget Advisory Committee
County Administrator's Comments:
County Administrator:
Board Action Requested:
Request the Board of Supervisors to nominate and appoint one at -large member
to the Citizens' Budget Advisory Committee.
Summary of Information:
On October 8, 2008, the Board of Supervisors created the Citizens' Budget
Advisory Committee to assist in the evaluation and allocation of resources in
accordance with the strategic plan to ensure a high quality of life.
Currently, the committee consists of seven at -large positions. Six of seven
positions were filled at the September 27, 2017 Board of Supervisors meeting,
and Budget staff has been working to fill the seventh opening. This item
requests the Board of Supervisors to nominate and appoint one new member
which will fill all seven slots and position the committee to continue their
work on the FY2019 financial plan.
Staff recommends Mr. Chip Hughey to serve on the Citizens' Budget Advisory
Committee. Mr. Hughey will serve a two-year term ending on September 30,
2019. Board members concur with the appointment.
Under the existing Rules of Procedure, appointments to boards and committees
may be nominated and appointed at the same meeting. Nominees are voted on in
the order in which they are nominated.
Preparer: Matt Harris Title: Director, Budget and Management
Attachments: Yes No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of I
Meeting Date: December 13, 2017 Item Number: 12.A.5.
Subiect:
Reappointment to the Chesterfield County Airport Advisory Board (AAB)
County Administrator's Comments:
County Administrator:
Board Action Requested:
Reappointment of one of the five members to the Chesterfield County Airport
Advisory Board (AAB), representing the Midlothian District.
Summary of Information:
The Chesterfield County Airport Advisory Board (AAB) was established by the
Board of Supervisors in 1995 as an advisory body with the responsibility of
providing advice and recommendations to the Board of Supervisors, including
long-term planning, master planning, and airport safety. The AAB may also
perform other duties as directed by the Board of Supervisors. The AAB
consists of one (1) member from each magisterial district, and
representatives from county staff.
The term of Mr. William Shewmake, Midlothian District representative, expires
January 10, 2018. Mr. Shewmake has served in this capacity since September
27, 2017, when he was appointed to fill an unexpired term. Ms. Haley concurs
with the reappointment of Mr. Shewmake to a full three-year term, effective
January 11, 2018, and expiring January 10, 2021.
Under the existing Rules of Procedure, appointments to boards and committees
may be nominated and appointed at the same meeting. Nominees are voted on in
the order in which they are nominated.
Preparer: Clay Bowles Title: Director of General Services
Attachments: Yes®
No
El
174
hvr"174
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 1
Meeting Date: December 13, 2017 Item Number: 12.A.6.
Subiect:
Reappointment to the Board of Directors of the Central Virginia Waste
Management Authority
County Administrator's Comments:
County Administrator:
Board Action Requested:
Nominate and reappoint alternate board member to the Central Virginia Waste
Management Authority (CVWMA).
Summary of Information:
Mr. Jeffery Howard's term as an alternate board member of the CVWMA will
expire December 31, 2017, and he wishes to continue to serve in this capacity
for an additional term of four (4) years. Board approval is requested to
reappoint Mr. Howard as an alternate member, for a term effective January 1,
2018, and expiring December 31, 2021.
Under the existing Rules of Procedure,
may be nominated and appointed at the
the order in which they are nominated.
Preparer: Clay Bowles
appointments to boards and committees
same meeting. Nominees are voted on in
Attachments: 1:1 Yes 0 No
Title: Director of General Services
a, I *A d: a U I JAINDIXI 0
1*61-moxel"11, 0.
:3 ki I BE
Page I of 1
Meeting Date: December 13, 2017 Item Number: 12.B.1.a.1.
Subiect:
Resolution Recognizing Mrs. Donna J. Tucker, Accounting Department, Upon Her
Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Staff requests the Board adopt the attached resolution recognizing Mrs. Donna
J. Tucker for more than 29 years of dedicated service to the Chesterfield
Accounting Department.
Preparer: Patsy J. Brow
Attachments: 0 Yes
1-1 No
Title: Director of Accounti
RECOGNIZING MRS. DONNA J. TUCKER UPON HER RETIREMENT
WHEREAS, Mrs. Donna J. Tucker began her career of public service with the
Chesterfield County Accounting Department on May 2, 1988, and will retire on
January 1, 2018, after providing more than 29 years of dedicated and faithful
service to Chesterfield County; and
WHEREAS, Mrs. Tucker served as Accounts Payable Manager, supervising staff
who provided accounts payable services to all county departments and school
locations for almost 20 years before devoting her extensive system knowledge to
support numerous county financial systems; and
WHEREAS, Mrs. Tucker was responsible for establishing and updating policy
and procedures with strong internal controls to support the county and schools'
payments for purchases of goods and services; and
WHEREAS, Mrs. Tucker implemented numerous process improvements that saved
both time and money and created workload indicators to better monitor the
efficiency of accounts payable processing; and
WHEREAS, Mrs. Tucker participated in the county's Total Quality journey by
serving as one of the first Quality facilitators and participating in multiple
Employee Involvement Groups that resulted in improved customer service and
business processes; and
WHEREAS, Mrs. Tucker earned the Certified International Accounts Payable
Professional designation and provided leadership to the national organization by
establishing training teams for other accounts payable professionals seeking to
grow and improve their skills and their organizations; and
WHEREAS, Mrs. Tucker's outstanding customer service, performance, and
knowledge of business processes and automated systems contributed to three major
financial system implementations during her career, including leadership for
problem solving, defining processes and training; and
WHEREAS, Mrs. Tucker was instrumental in the successful implementation of
numerous automation projects for systems supporting multiple county departments,
that not only updated data into the county's financial system, but also met
business process needs for those departments; and
WHEREAS, Mrs. Tucker implemented the technology changes in support of the
Accounting Department's ePayables program that to date has generated over $1.3
million in revenue for the county; and
WHEREAS, Mrs. Tucker provided a high level of customer service when working
with county and school customers, looking for better ways to serve them, often
going out of her way to meet a need and consistently exceeding customer
expectations; and
WHEREAS, Mrs. Tucker will be sorely missed for her professional
contributions, her dedicated service, her strong work ethic, her vast wealth of
knowledge of systems and business processes, and her love of "fun and frolic."
NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of
Supervisors recognizes Mrs. Donna J. Tucker for her 29 plus years of
distinguished service to Chesterfield County and extends on behalf of the
employees and residents of Chesterfield County, congratulations upon her
retirement, and sincere best wishes for a long, healthy and happy retirement.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 13, 2017 Item Number: 12.113.11.a.2.
Subiect:
Resolution Recognizing Ms. Patricia J. Howell, Office of the Commissioner of
the Revenue, Upon Her Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Ms. Patricia J. Howell will retire from the Chesterfield County Office of the
Commissioner of the Revenue after providing over 30 years of service to
Chesterfield County citizens.
Preparer: Jenefer S. Hughes, MBA, ACA
Attachments: 0 Yes 1-1 No
Title: Commissioner of the Revenue
WHEREAS, Ms. Patricia J. ("Patti") Howell will retire from the
Office of the Commissioner of the Revenue on January 1, 2018; and
WHEREAS, Ms. Howell began her public service with the county as a
data entry operator supervisor in the Office of the Commissioner of the
Revenue on October 5, 1987, and has faithfully served Chesterfield County
for over 30 years; and
WHEREAS, Ms. Howell's work ethic, service, and dedication helped her
move steadily through the ranks, earning her the promotion to deputy
commissioner for personal property in 1988, then to deputy commissioner
for business in 2003, and finally to chief deputy commissioner in 2008;
and
WHEREAS, Ms. Howell grew with the county and the office during that
time, always challenging herself to learn new things and immerse herself
in new responsibilities, including earning the Master Deputy Commissioner
of the Revenue certification from the Weldon -Cooper Center for Public
Service and serving on the executive board of the Virginia Association of
Local Tax Auditors; and
WHEREAS, Ms. Howell employed her knowledge and experience as a key
leader in the implementation of major legislative mandates, including
vehicle proration and the Personal Property Tax Relief Act, and as an
integral part of the team developing and implementing new computer
systems that helped modernize the office more than once in her career;
and
WHEREAS, Ms. Howell, while firm when needed, was also regularly
willing to help others, and to share her accumulated wisdom, regularly
explaining complicated steps to co-workers, often in person and sometimes
in her "famous" handwritten memos; and
WHEREAS, Ms. Howell's vast knowledge, years of experience, and
tireless dedication to supporting and achieving the goals and objectives
of the office of the Commissioner of the Revenue have enabled her to make
a significant contribution to the success of this office; and
WHEREAS, more than anything else, Ms. Howell has been a loyal friend
to many, regularly greeting everyone in her area each morning, and with
skills and willingness to help in a way that will be sorely missed at the
county.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes the contributions of Ms. Patti Howell, and extends
on behalf of its members and the citizens of Chesterfield County,
appreciation for her service to the county and congratulations upon her
retirement.
"T
1 133AI 3
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 13, 2017 Item Number: 112.113.11.a.3.
Subject:
Resolution Recognizing Sergeant Christopher O'Donnell, Police Department,
Upon His Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Sergeant Christopher O'Donnell will retire from the Police Department on
January 1, 2018, after providing over 28 years of service to the residents
of Chesterfield County.
Preparer: Colonel Daniel W. Kelly — Title: Interim Chief of Police
Attachments: 0 Yes 1-1 No 460-o's _9
RECOGNIZING SERGEANT CHRISTOPHER O'DONNELL UPON HIS RETIREMENT
WHEREAS, Sergeant Christopher O'Donnell will retire from the
Chesterfield County Police Department on January 1, 2018, after providing
over 28 years of outstanding quality service to the residents of Chesterfield
County; and
WHEREAS, Sergeant O'Donnell has faithfully served the county in the
capacity of Patrol Officer, Detective First Class, Senior Detective, Master
Detective and Sergeant; and
WHEREAS, during his tenure, Sergeant O'Donnell also served as a Field
Training officer, Evidence Technician, Breathalyzer Operator, General
Instructor and as a member of the Street Drug Enforcement Unit; and
WHEREAS, Sergeant O'Donnell has served a considerable number of years
in the Criminal Investigations and Special Investigations Divisions where he
had various assignments, including Vice and Narcotics, Crimes Against
Persons, Crimes Against Property, Juvenile Section, Economic Crimes Section,
Major Case and the Unsolved/Major Investigations Group; and
WHEREAS, Sergeant O'Donnell served as a member of the Trokia Task Force
and the South End Task Force; and
WHEREAS, while serving as a member of the Vice and Narcotics Unit,
Sergeant O'Donnell was the recipient of two Unit Citation Awards in
recognition of his work ethic, skill level, teamwork and dedication that
resulted in seizures of drugs with a street value of nearly $6 million, cash
assets of nearly $700,000, and other weapon and property seizures; and
WHEREAS, Sergeant O'Donnell received a Unit Citation while serving as
a member of the Crimes Against Persons Unit for the resolution of a
complicated and multi -faceted murder -for -hire plot that occurred at a local
auto sales business; and
WHEREAS, Sergeant O'Donnell earned a Chief's Commendation for his
outstanding interrogation skills which resulted in a suspect confessing his
involvement in 157 automobile break-in cases occurring over a two-year
period; and
WHEREAS, Sergeant O'Donnell received a Chief's Commendation for his
tenacity and creative skills in investigating a homicide for which there was
primarily only circumstantial evidence, and due to his meticulous evidence
search, crime scene re-creation and gunshot residue theory, the suspect was
charged, prosecuted and convicted of the crime; and
WHEREAS, Sergeant O'Donnell was awarded a Chief's Commendation while
serving as a member of the Unsolved/Major Investigations Group, which
reinvestigated a cold -case homicide, where the victim's body was never found;
the team's knowledge, skills, abilities and efforts resulted in the first
prosecution and conviction of a "no -body" homicide suspect in the history of
Chesterfield County; and
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WHEREAS, Sergeant O'Donnell received two Achievement Awards recognizing
his investigative skills and teamwork in resolving two homicides with the
arrest of ten suspects who were served with over 50 felony warrants; and
WHEREAS, Sergeant O'Donnell is recognized for his strong work ethic and
dedication to his team and his excellent communications and human relations
skills, all of which he has utilized within the Police Department and in
assisting residents of Chesterfield County during his career; and
WHEREAS, during his tenure, Sergeant O'Donnell has received numerous
letters of commendation, thanks and appreciation for services rendered; and
WHEREAS, Sergeant O'Donnell has provided the Chesterfield County Police
Department with many years of loyal and dedicated service; and
WHEREAS, Chesterfield County and the Board of Supervisors will miss
Sergeant O'Donnell's diligent service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes Sergeant Christopher O'Donnell and extends on behalf
of its members and the residents of Chesterfield County, appreciation for
his service to the county, congratulations upon his retirement, and best
wishes for a long and happy retirement.
MIRM
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 13, 2017 Item Number: 12.B.1.a.4.
Subiect:
Resolution Recognizing Mr. Charles P. Simmons, Utilities Department, Upon His
Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Mr. Charles P. Simmons will retire from the Utilities Department on February
1, 2018, after more than 32 years of service to the Chesterfield County
Utilities Department.
Preparer: George B. Hayes
Attachments: 0 Yes F-1 No
Title: Director of Utilities
DOC
RECOGNIZING MR. CHARLES P. SIMMONS UPON HIS RETIREMENT
WHEREAS, Mr. Charles P. Simmons will retire from the Chesterfield County
Utilities Department on February 1, 2018; and
WHEREAS, Mr. Simmons began his public service with Chesterfield County
on September 9, 1985, when he was hired by the Chesterfield County Utilities
Department as a Water Plant Operator Trainee; and
WHEREAS, Mr. Simmons showed great aptitude and dedication to the water
treatment field by advancing to a Class 1 license in a very short time span
of four years; and
WHEREAS, Mr. Simmons was promoted several times throughout his career
and served faithfully in each position until he was ultimately promoted on
January 1, 2009, to Chief Plant Operator of the Addison Evans Water Treatment
Plant; and
WHEREAS, throughout his career with Chesterfield County, Mr. Simmons
displayed dependability, aptitude, initiative, good character, and values;
and
WHEREAS, Mr. Simmons acted as an exemplary steward of the public trust
by operating the treatment plant in the most cost-effective manner; and
WHEREAS, Mr. Simmons was instrumental in building the excellent
reputation of our county drinking water treatment plant and helped produce
water that never violated a health standard; and
WHEREAS, Mr. Simmons' leadership, dedication to water treatment, and
commitment to excellence played an important role in the department meeting
the Partnership for Safe Water criteria for 20 consecutive years; and
WHEREAS, Mr. Simmons' daily efforts resulted in exceptional plant
performance which led to an exemplary rating by the Virginia Department of
Health during all routine inspections; and
WHEREAS, Mr. Simmons implemented treatment changes, new technologies,
and trained and mentored many new operators who have gone on to have their
own successful careers in the water treatment field; and
WHEREAS, Mr. Simmons was highly respected and liked by his peers and
coworkers; and
WHEREAS, Mr. Simmons has earned the admiration of those he worked with
as a kind and good colleague whose support, companionship, and ever -ready
assistance brought unity and pride to the workplace.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes Mr. Charles P. Simmons and extends on behalf of its
members and citizens of Chesterfield County, appreciation for his more than
32 years of exceptional service to the county.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 13, 2017 Item Number: 12.B.1.a.5.
Subiect:
Resolution Recognizing Mrs. Cynthia B. Smith, Department of Risk Management,
Upon Her Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Mrs. Smith is retiring on January 1, 2018, after providing over 29 years of
service to the citizens of Chesterfield County.
Preparer: Scott W. Zaremba
Attachments: 0 Yes 1-1 No
Title: Deputy County Administrator
RECOGNIZING MRS. CYNTHIA B. SMITH UPON HER RETIREMENT
WHEREAS, Mrs. Cynthia B. Smith was hired on May 9, 1977, as a Secretary
with the Chesterfield County Department of Utilities where she served two
directors, Mr. Robert Painter, and Mr. Dave Welchons following the retirement
of Mr. Painter; and
WHEREAS, during her term with the Department of Utilities, Mrs. Smith
received many acknowledgements for her exemplary skills and was therefore
hired as the Risk Coordinator in 1986 to assist the Risk Manager; and
WHEREAS, Mrs. Smith was acknowledged by receiving the 1993 County
Employee of the Year designation for her selfless dedication to her
responsibilities, her creative analytical decisions, her teamwork, and
customer service appreciated by the many people she came into contact with,
including co-workers, county and school staff, vendors and the general
public; and
WHEREAS, Mrs. Smith continued to improve her skills by attaining an
Associate of Risk Management certification and through her dedication,
project management skills and talents, she was appointed as the Assistant
Department Director in 1997; and
WHEREAS, on May 9, 2002, Mrs. Smith completed 25 years of service with
Chesterfield County, receiving many awards and acknowledgements during her
service; and
WHEREAS, on July 26, 2002, Mrs. Smith ended her service with
Chesterfield County to accept the position of Risk Manager for Henrico County
and then returned to Chesterfield County on November 18, 2013, to fulfill
the role of Director of Risk Management, taking on many issues, such as
reorganizing the department, reclassifying positions for effective
operations, and successfully recruiting key positions; and
WHEREAS, Mrs. Smith augmented the relationships and collaborations with
schools and county departments, increasing awareness and advancing
enterprise and departmental missions; and
WHEREAS, Mrs. Smith assumed the team lead role of the Enterprise Risk
Management Initiative, working with the established committee to develop a
countywide plan, and achieving the County Administrator's endorsement of the
plan; and
WHEREAS, Mrs. Smith made significant contributions and enhancements to
services provided by the Risk Management Department, by focusing on industry
claims management best -practice standards to further reduce the county's
future long-term liabilities, and the consolidation of the Environmental,
Health and Safety services for the county and schools; and
xus'
WHEREAS, in 2017, the new Risk Management Information System (RMIS) was
implemented under the guidance of Mrs. Smith, which included converting over
25 years of historical claims data, configuration of the software, and
integration with the financial, human resources, and fleet management
systems; and
WHEREAS, due to Mrs. Smith's leadership and hard work, the county's
Risk Management Plan was revised and adopted by the Board of Supervisors in
2017, which was the first revision of the plan since 1989; and
WHEREAS, Mrs. Smith was recognized throughout her career by her peers
and was elected to serve as an officer on boards under the Virginia Self
Insurers Association and the Virginia Public Risk Management Association,
and served in a leadership role with States Self -Insurers Risk Retention
Group, Inc. as a member of the Strategic Planning Committee in addition to
providing risk management services for the Greater Richmond Convention Center
Authority.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes the outstanding contributions of Mrs. Cynthia B. Smith
and extends appreciation, on behalf of its members and the employees and
citizens of Chesterfield County, for 29 years of dedicated service to the
county, congratulations upon her retirement, and best wishes for a long,
happy, and healthy retirement.
Imm
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: December 13, 2017 Item Number: 12.8.2.
Subject:
Donations of Surplus Property to the Virginia Department of Forensic Science
County Administrator's Comments:
County Administrator:����
L-1-11, I
Board Action Requested:
The Board is requested to approve donations of surplus ammunition from the
Police Department to the Virginia Department of Forensic Science.
Summary of Information:
Over many years, the Police Department has accumulated ammunition that has
been confiscated or has been brought to the department by residents. Proper
destruction of this ammunition is not an economically feasible option for the
Police Department. Under Virginia Code Section 15.2-953(C), the county is
authorized to donate personal property to another governmental agency. In
this case, the Virginia Department of Forensic Science can use the ammunition
for their scientific testing purposes. The Police Department has worked with
General Services and Purchasing to have this method of disposal approved
subject to the Board's action.
Staff requests that the Board approve donations of ammunition to the Virginia
Department of Forensic Science.
Preparer: Colonel Dan W. Kelly
Attachments: El Yes 0 No
Title: Interim Chief of Police
Awma"W19-T,
Al 011 IYA
Page 1 of 1
Meeting Date: December 13, 2017 Item Number: 12.B.3.
Subject:
Approve an Increase to Schools' Food Service Appropriation Category
County Administrator's Comments:
County Administrator:_
Board Action Requested:
The Board of Supervisors is requested to approve an increase of $120,541 to
School's Food Service appropriation category for RASA -Feeding Hungry Minds
grant funds.
Summary of Information:
On October 10, 2017, the COPS School Board accepted AASA-Feeding Hungry Minds
grant funds in the amount of $120,541. This paper requests that the Board of
Supervisors approves an increase to School's Food Service appropriation
category in the amount of $120,541 for the grant. Funding was awarded to
purchase mobile kiosks and point-of-sale computers to place in 38 schools to
increase student access to a nutritious breakfast. No local match is required
for this grant. The CCPS memorandum from October 10, 2017, and subsequent
School Board resolution, dated November 8,2017, are attached.
Preparer: Matt Harris Title: Director, Budget and Management
Attachments: 0 Yes 1-1 No #
CHESTERFIELD COUNTY PUBLIC SCHOOLS
CHESTERFIELD, VIRGINIA
CCPS MEMORANDUM #106-17
TO: School Board
FROM: Dr. James F. Lane, Superintendent
SUBJECT: FY2018 — Acceptance of New Grants
PERTINENT INFORMATION:
October 10, 2017
On May 9, 2017, the School Board adopted an annual financial plan totaling $678,445,300 for all
funds, including $28,887,700 for the Grants Fund. The school division was recently awarded three
new grants, which are listed and described below. In accordance with Policy 7130, the School Board
must accept all grants prior to the expenditure of funds.
Awards for New Grants (not included in the FY2018 Adopted Budget):
1) RASA -Feeding Hungry Minds $120,541
Funding is awarded to purchase mobile kiosks and point-of-sale computers to place in 38 schools to
increase student access to a nutritious breakfast. The research is clear: academic performance and
behavior are improved when children eat a healthy breakfast. By doing everything we can to ensure
student access, CCPS is not only fueling their brains for that day's learning but are also creating
healthy habits for a lifetime.
2) Dollar General Literacy Foundation -21st Century Literacy $1,979
Enon Elementary School has been awarded this grant to purchase six Chromebooks. Twenty
students will enhance their daily literacy instruction through independent and teacher -directed literacy
stations. The Chromebooks will provide opportunities for them to gain literacy skills utilizing a 21st
century technology tool. Expected outcomes include growth in word knowledge, an increase in
reading fluency, development of early reading comprehension skills and spelling conventions, and
writing development to meet and exceed county and state reading benchmarks for below -level
readers.
3) Rockwell Collins Grant $500
Manchester Middle School has been awarded this grant for their Lego FIRST team, Majestic Builders.
It will place special emphasis on rookie and 2nd year teams, particularly those in rural and
underserved areas and those with a high percentage of students on free and reduced lunch
programs. Funds must be used for direct expenses associated with the 2017-2018 FTC competition
season. The funds will be utilized to pay for FIRST team registration ($275) and registration for one
qualification event ($225).
The above -listed grants do not require a local match.
RECOMMENDED ACTION:
U is recommended that the School Board accept the new grants as described above that were
awarded after the adoption of the FY2018 budget.
Memo #114-17
Attachment
VIRGINIA: At a regularly scheduled meeting of the Chesterfield County School Board held Tuesday
evening, November 8, 2017, at 6:30 pm in the Public Meeting Room at the Chesterfield County
government complex
PRESENT: Javaid Siddiqi, Chair
John Erbach, Vice -Chair
Carrie E. Coyner
Dianne H. Smith
Rob Thompson
RESOLUTION
WHEREAS, Chesterfield County Public Schools has been awarded an additional grant: AASA-
Feeding Hungry Minds: and WHEREAS, this additional grant has necessitated an increase in the
Food Service appropriation category, NOW, THEREFORE, BE IT RESOLVED, that on motion of
Dianne Smith, seconded by Robert Thom pson, the School Board hereby requests the Board of
Supervisors to approve the increase of the Food Service appropriation category by $120,541.
Robert McDaniel, Clerk
Jam n Lane, Superintendent
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: December 13, 2017 Item Number: 12.B.4.
Subject:
Transfer and Appropriation of Funds for the Stonebridge Recreation Center
Project
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board of Supervisors is requested to transfer and appropriate up to
$400,000 from the Capital Improvement Program Contingency, transfer existing
project balances up to $100,000, and appropriate up to $30,000 in interest
income to the Stonebridge Recreation Center Project.
Summary of Information:
The Stonebridge Recreation Center, future home of the Richmond Volleyball
Club, is currently under construction and anticipated to open in February
2018. The facility will include approximately 5,000 square feet of space for
a community center that will be operated by Parks and Recreation who will
also have daytime usage of remainder of the facility for recreational
programming.
A couple of items have arisen during construction of the facility which have
resulted in the need for an additional appropriation. Those factors include
additional sitework, unsuitable soils, and an elevator that was added to
achieve ADA compliance. The bulk of the additional costs are related to site
issues, though it should be noted that the work performed not only prepped
the recreation center site, but also the fourteen acres adjacent to the
center. Accordingly, that neighboring parcel (also an asset owned by the
county and part of the CDA district) is now fully pad ready for future
development as is a smaller pad immediately adjacent to the center. These
efforts complete the site work at Stonebridge, enhance the value of the
remaining property, and position the district for full build out.
Preparer: Matt Harris Title: Director, Budget and Management
Attachments: El Yes No #
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Each year, during the Capital Improvement Program (CIP) planning process,
some funds are left unallocated as a construction contingency. If issues
arise those funds can be transferred into projects that require additional
funding; however, if they are not utilized they fall to the reserve for
future capital improvements. Staff requests to transfer and appropriate up to
$400,000 from this source. Additionally, staff requests to transfer the
remaining balances from completed Stonebridge projects up to $100,000, and to
appropriate the interest income in the account up to $30,000.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page I of 2
AGENDA
Meeting Date: December 13, 2017 Item Number: 12.8.5.
Subiect:
Approval of Transportation Priority Projects and Endorsement of Candidate
Smart Scale Projects
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board is requested to approve the attached priority list and endorse the
specified projects for Smart Scale funding consideration.
Summary of Information:
In 2014, House Bill 2 was signed into law, requiring development of a
prioritization process (Smart Scale) for projects funded by the Commonwealth
Transportation Board. In 2017, Chesterfield submitted applications for 33
projects and obtained funding for eight:
• Route 288/Route 360, Southbound to Westbound Ramp Improvement with Park
and Ride Lot at Career and Tech Center
• Route 288/Route 360 - Brad McNeer/Bailey Bridge Connector
• Elkhardt Road (Ruthers Road/Pocoshock Boulevard to Elmart Lane)
Improvements
• Chippenham. Parkway/Hopkins Road Park and Ride Lot
• Harrowgate Road/Cougar Trail Pedestrian Improvements
• Hopkins Road (Falstone Road to Bonniebank Road) Sidewalk
• Pocahontas State Park Access Trail, Ph I
0 Route 1 (Marina Drive to Merriewood Road) Sidewalk
Continued on next page)
Preparer: Jesse W. Smith Title: Director of Transportation
Agen995
Preparer: Matt Harris Title: Director of Budget and Management
Attachments: Yes No #
0 O'C'0674
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information: (Continued)
The Commonwealth Transportation Board has made changes to the upcoming Smart
Scale application process, including limiting the number of applications
that can be submitted to ten, and requiring Board endorsement of the
candidate projects. In addition, applications will be accepted every other
year, rather than annually. An updated priority list, showing the ten
projects staff recommends for submittal through the Smart Scale process, is
shown as Attachment A. The Board was originally briefed on this topic at the
October 25th meeting, when the number of applications was limited to eight.
Subsequent to that, the application limit was increased to ten and staff
briefed the Board members individually to determine the ten projects.
Staff will work with the Virginia Department of Transportation to fully vet
the projects prior to submittal. If it is apparent that a project will not
be eligible for Smart Scale funding, staff will return to the Board so that
another project can be selected for submission.
Recommendation:
Staff recommends the Board adopt the attached priority list, adopt the
resolution endorsing the Smart Scale candidate projects, and authorize staff
to submit the specified projects for Smart Scale funding.
Proposed
Priority
Project
Estimate
Smart
Scale
Funding
Request
Priority Projects
1
288/360 - NB Flyover to Bailey Bridge Connector
$70 M
$70 M
2
288/360 Superstreet Intersection Improvements, Phase 1
$22 M
$22 M
3
288/360 Superstreet Intersection Improvements, Phase II
$33 M
$33 M
4
1-95/Route 10 Interchange, Phase 11
$31 M
$31 M
5
ITS Signal Upgrades
$18.6 M
$18.6 M
6
Route 360/Courthouse Road Intersection Improvements
$11 M
$11 M
7
Nash Road (Beach Road to Route 10) Extension
$19.3 M
$6.4 M
8
Route 60 Safety and Operational Improvements
TBD
TBD
9
Chippenham Parkway/Hopkins Road Interchange Improvement
TBD
TBD
10
Rt. 1 (Falling Creek Wayside - Chippenham Pkwy. Interchange) Sidewalk
$3 M
$3 M
11
1-95/Willis Road Interchange
$43.OM
--
12
1-295/Meadowville Technology Parkway Interchange
$20.01M
--
13
Rt. 360 (Woodlake Village Pkwy. to Otterdale Rd.) Capacity Improvements
$25.OM
--
14
Centralia Road (Memory Lane to Chester Road) Improvements
$25.OM
r7l57,Powhite
Pkwy. (Watermill Pkwy. to Woolridge Rd.) Capacity Improvements
$19.01M
--
Projects in bold to be submitted for Smart Scale funding consideration.
Note: estimate and fundina request amounts may change as applications are developed
Other Projects
Bessie Lane Improvements
$1.1 M
Chesterfield Avenue Reconstruction
$15.0 M
Deer Run Drive (Chita) Drive to Alberta Smith Elementary School) Sidewalk
$2.9 M
Ettrick Train Station Improvements
$3.3 M
North Enon Church Road (Route 10 to Meadowville Technology Parkway) Widening
$15.0 M
Otterdale Road (Route 360 to Woolridge Road) Widening
$19.2 M
Pocahontas State Park Trails, Phase II
TBD
Woolridge Road (reservoir to Otterdale Road) Sidewalk
$3.5 M
menuAttach .................._
WHEREAS, it is necessary that the local governing body endorse
Smart Scale candidate projects.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Chesterfield County requests the Commonwealth Transportation Board
provide funding for the following Smart Scale candidate projects
submitted in 2018:
288/360 Northbound Flyover to Bailey Bridge Connector
288/360 Superstreet Intersection Improvements, Phase I
288/360 Superstreet Intersection Improvements, Phase II
I-95/Route 10 Interchange Improvements, Phase II
ITS Signal Upgrades
Route 60 Safety and Operational Improvements
Route 360/Courthouse Road Intersection Improvements
Route 1 (Falling Creek Wayside through Chippenham Parkway
Interchange) Sidewalk
Chippenham Parkway/Hopkins Road Interchange Improvement
Nash Road (Beach Road to Route 10) Extension
CHESTERFIELD COUNT
BOARD OF SUPERVISOR
AGENDA
Page 1 of 1
Meeting Date: December 13, 2017 Item Number: 12.113.6.a.
Subject:
Transfer of $1,500 in Clover
Chesterfield County School Board
Evergreen Elementary School
County Administrator's Comments:
County Administrator:
Board Action Requested:
Hill District Improvement Funds to the
to Purchase a Digital Library to Use at
Transfer $1,500 in Clover Hill District improvement Funds to the Chesterfield
County School Board to purchase a digital library to use at Evergreen
Elementary School.
Summary of Information:
Supervisor Winslow has requested the Board transfer $1,500 in Clover Hill
District Improvement Funds to the Chesterfield County School Board to
purchase a digital library known as "MyOn News" to use at Evergreen Elementary
School. The MyOn News program offers content (such as literature,
dictionaries, and reading and writing improvement tools) which can be matched
to students' grade level, interest and reading level. The Board can legally
transfer public funds to the School Board to purchase capital computer
equipment and reading materials which will be owned by the School Board and
used for public educational purposes.
Preparer: Matt Harris
Attachments: 1:1 Yes
Title: Director, Budget & Management
0425:110398A
0 No # 0 G- 0, 07 8
COUNTYCHESTERFIELD
BOARD •F SUPERVISORS
4GEND4
- •-
D.
Page 1 of 1
Meeting Date: December 13, 2017 Item Number: 12.B.6.b.
Subiect:
Transfer $2,400 from the Matoaca District Improvement Fund to the School
Board to Purchase an Online Literacy Program for Matoaca Elementary School
County Administrator's Comments:
County Administrator:
Board Action Requested:
Transfer $2,400 from the Matoca District Improvement Fund to the School Board
to purchase an online literacy program for Matoaca Elementary School.
Summary of Information:
Supervisor Elswick has requested the Board to transfer $2,400 from the
Matoaca District Improvement Fund to the School Board to purchase an online
literacy program to be used at Matoaca Elementary School. The program can be
used by the students both at school and at home. The Board is authorized to
transfer funds to the School Board to purchase computer programs and capital
equipment to be used for school programs. The online program will be owned by
the School Board and will become a part of the School Board's inventory of
property. The School Board must purchase the program in accordance with the
Virginia Public Procurement Act.
Preparer: Matt Harris Title: Director, Budget & Management
0425:110397.1
Attachments: Yes No #
-0Q00-79
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
"M
Meeting Date: December 13, 2017 Item Number: 12.B.6.c.
Subiect:
Transfer $1,500 from the Dale District Improvement Fund to the Chesterfield
County School Board to Purchase Materials to Create a TV/Recording Studio for
Use at Lloyd C. Bird High School
County Administrator's Comments:
County Administrator:
Board Action Requested:
Transfer $1,500 from the Dale District Improvement Fund to the Chesterfield
County School Board to purchase materials to create a TV/recording studio for
use at Lloyd C. Bird High School.
Summary of Information:
Supervisor Holland has requested the Board to transfer $1,500 from the Dale
District Improvement Fund to the Chesterfield County School Board to purchase
materials to create a TV/recording studio for use by the students at Lloyd C.
Bird High School. The funds will be used to purchase various recording
equipment and supplies to construct the studio. The County can legally
transfer public funds to the School Board to purchase capital equipment and
supplies used for public school programs. The School Board must purchase the
supplies in accordance with the Virginia Public Procurement Act.
Preparer: Matt Harris
Title: Director, Budget & Management
0425:100401.1
Attachments: F]Yes 0 No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: December 13, 2017 Item Number: 12.B.7.
Subiect:
Approval of Change Order Number Two for Providence Middle and A.M. Davis
Elementary School Revitalization
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board of Supervisors is requested to authorize the County Administrator
to execute Change Order Number Two, in the amount of $56,345.69, with Branscome
Richmond for Providence Middle and A.M. Davis Elementary School
Revitalization.
Summary of Information:
In the FY16 Capital Improvement Program, the Board authorized a companion
revitalization project to complement the School Building Renovation effort.
The project will provide numerous improvements which will enhance pedestrian
connectivity between schools and adjacent neighborhoods, and provide
renovated high-quality facilities for the schools, sports groups, and general
public.
Connectivity improvements will include over a half mile of shared use path
connecting the two school sites, along with additional parking areas,
repaving of existing parking areas and driveways, and drainage improvements.
The shared use path will serve as a segment of the Bikeways and Trails Plan
Network.
Change Order Number Two amends the contract as a result of unforeseen soil
conditions, change in curb type for better function and appearance, credit
for drainage and pavement and additional cost for contractors working around
school programs that conflict with construction activities. This change order
will utilize $56,345.69 of CDBG funds available within the project and will
still allow the project to stay within budget.
Preparer: James D. Worsley Title: Director, Parks and Recreation
Preparer: Matt Harris Title: Director, Budget and Managemen
Attachments: Yes No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: December 13, 2017 Item Number: 12.B.8.a.
Subject:
Award Individual Requirements Contracts for As -Needed Structural Engineering
Services to Dunbar, Milby, Williams, Pittman and Vaughan, PLLC and Speight,
Marshall and Francis, P.C.
County Administrator's Comments:
County Administrator:
Board Action Requested:
Authorize the Director of Purchasing to award individual requirements
contracts for as -needed structural engineering services to Dunbar, Milby,
Williams, Pittman and Vaughan, PLLC and Speight, Marshall and Francis, P.C.
for miscellaneous construction, renovation and major maintenance projects in
the Department of General Services.
Summary of Information:
Following a request for proposal process, two (2) firms were chosen to
provide structural engineering services for the County and Chesterfield
County Public Schools (CCPS). Services provided by these firms include, but
are not limited to structural engineering design and construction
administration. Each contract is for one (1) year, with the possibility of
four (4) one (1) year renewals. As this contract is for services on an as -
needed basis, the actual value of each contract will depend on current and
future needs. Because these contracts will be utilized by both the County
and CCPS, multiple contracts are required to ensure that services are
immediately accessible without the need for additional procurement.
Preparer: Clay Bowles
Attachments: 1:1 Yes
No
Title: Director of General Services
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: December 13, 2017 Item Number: 12.B.8.b.
Subiect:
Award Individual Requirements Contracts for As -Needed Mechanical, Electrical
and Plumbing Engineering Services to Dewberry Engineers, Johnson, Mirmiran
and Thompson, Matthew J. Thompson III Consulting Engineers, Inc., and WSP
Engineers
County Administrator's Comments:
County Administrator:
Board Action Requested:
Authorize the Director of Purchasing to award individual requirements
contracts for as -needed mechanical, electrical and plumbing engineering
services to Dewberry Engineers, Johnson, Mirmiran and Thompson, Matthew J.
Thompson III Consulting Engineers, Inc., and WSP Engineers for miscellaneous
construction, renovation, and major maintenance projects in the Department
of General Services.
Summary of Information:
Following a request for proposal process, four (4) firms were chosen to
provide mechanical, electrical and plumbing engineering services for the
County and Chesterfield County Public Schools (CCPS) . Services provided by
these firms include, but are not limited to: mechanical, electrical, plumbing
design in various types of structures, systems research and construction
cost estimating. Each contract is for one (1) year, with the possibility of
four (4) one (1) year renewals. As this contract is for services on an as -
needed basis, the actual value of each contract will depend on current and
future needs. Because these contracts will be utilized by both the County
and CCPS, multiple contracts are required to ensure that services are
immediately accessible without the need for additional procurement.
Preparer: Clay Bowles Title: Director of General Services
Attachments: 1:1 Yes 0 No # _000083
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 13, 2017 Item Number: 12.113.8.c.
Subiect:
Award Individual Requirements Contracts for As -Needed Fire Protection
Engineering Services to Rhino Fire Protection Engineering, PLLC and Systech
Fire Protection, LLC
County Administrator's Comments:
County Administrator:
Board Action Requested:
Authorize the Director of Purchasing to award individual requirements
contracts for as -needed fire protection engineering services to Rhino Fire
Protection Engineering, PLLC and Systech Fire Protection, LLC for
miscellaneous construction, renovation and major maintenance projects in the
Department of General Services.
Summary of Information:
Following a request for proposal process, two (2) firms were chosen to
provide fire protection engineering services for the County and Chesterfield
County Public Schools (CCPS). Services provided by these firms include, but
are not limited to fire protection systems engineering design and
construction administration. Each contract is for one (1) year, with the
possibility of four (4) one (1) year renewals. As this contract is for
services on an as -needed basis, the actual value of each contract will depend
on current and future needs. Because these contracts will be utilized by
both the County and CCPS, multiple contracts are required to ensure that
services are immediately accessible without the need for additional
procurement.
Preparer: Clay Bowles Title: Director of General Services
Attachments: Yes No #
'C'WO-34
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: December 13, 2017 Item Number: 12.13.9.
Subiect:
Initiate an Application for a Zoning Amendment for a Charity -Affiliated Home
to be Constructed Within the Landing at Swift Creek
County Administrator's Comments:
County Administrator:
Board Action Requested:
Initiate an Application for an Amendment to Zoning (Case 17SN0824) to
consider a change to proffered conditions on the property located at 4807
Hidden Falls Court in the Landing at Swift Creek (Tax ID 718-682-6916);
appoint Andrew Gillies, Director of Planning, as agent for the Board of
Supervisors for the purposes of this application; and waive disclosure.
Summary of Information:
Mr. Elswick is requesting that the Board initiate an application for an
Amendment to Zoning (Case 17SN0824) to consider a change to proffered
conditions for a dwelling proposed to be built for the St. Jude Dream Home
program.
Stylecraft Homes plans to construct a dwelling on the property for the St.
Jude Dream Home program to benefit the St. Jude Children's Research Hospital.
The attached letter from Richard Kuhn, president of Stylecraft Homes,
explains that the St. Jude Dream Home program involves a builder who
constructs a home using donated land, labor, and materials. Raffle tickets
are sold to the public for a chance to win the home following its completion.
All proceeds will be donated to support the St. Jude Children's Research
Hospital and its mission of "leading the way the world understands, treats
and defeats childhood cancer and other life-threatening diseases."
Preparer: William D. Dupler Title: Deputy County Administrator, Community Development
Attachments: 0 Yes 1-1 No # 00 00, Ss
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information: (continued)
Mr. Kuhn has requested that Chesterfield County provide relief from the cash
proffers only for this home. To provide relief and reduce the proffer for
this specific lot in the Landing at Swift Creek subdivision, the property
must be rezoned. Even though the county is the applicant, because this case
will involve changing a proffered condition, the owner will have to proffer
the new or revised conditions.
If approved by the Board of Supervisors, a rezoning application would be
referred to the Chesterfield Planning Commission to begin the rezoning
process. Subsequently, the property owner will be contacted and requested to
provide requested revisions to the proffered conditions. Upon the Planning
Commission's recommendation, the Board will be able to consider this request,
potentially increasing the net proceeds to the St. Jude Children's Research
Hospital, a 501(c)3 charitable organization.
Approval is recommended.
District: matoaca
r / r
September 27, 2017
Dr. Joseph Casey
Chesterfield County Administrator
P.O. Box 40
Chesterfield, VA 23832
Dear Dr. Casey:
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The St. Jude Dream Home program is returning to the Richmond area and we are excited to lead the
fundraising effort for St. Jude. My company, StyleCraft Homes has been chosen to build the Richmond
area St. Jude Dream Home, and we have not only enthusiastically accepted, but will be donating 100% of
our overhead and profit to construct this home. This year's home will be built in Chesterfield County on a
lot in The Landing at Swift Creek, which myself and my development partner have donated 100%.
St. Jude Children's Research Hospital, founded by the late entertainer Danny Thomas, is one of the world's
premier centers for the research and treatment of catastrophic childhood diseases including cancer,
pediatric AIDS and sickle cell disease. It is a haven where children can find treatment regardless of their
race, religion, creed orfamily's ability to pay. Since opening in 1962, St. Jude has not onlytreated children
from all 50 states and more than 70 foreign countries, but St. Jude has also developed protocols that have
brought the overall survival rate for childhood cancer from less than 20% to 80% overall. St. Jude is the
only research hospital that pays for all treatment and expenses not covered by insurance, including travel,
lodging and food, regardless of a family's ability to pay. To help offset these costs St. Jude utilizes
numerous fundraising programs such as the St. Jude Dream Home program, which began in 1991. Dr.
Donald Mack raffled a home in Shreveport, LA, raising over $166,000 for St. Jude Children's Research
Hospital the very firstyear. The success of the event became an annual fundraiser and ultimately became
the largest single event national fundraiser for St. Jude. To date, the program has given away over 400
homes and raised nearly $340 million.
The St. Jude Dream Home' Giveaway is a unique partnership where selected builders leverage their skills
and contacts to construct a home largely utilizing donated land, labor and materials. No more than 8500
tickets are sold to the public at a cost of $100 per ticket for a chance to win the home. The winner is
announced during a live drawing held on their local television partner upon the home's completion - and
all proceeds go directly to support the lifesaving mission of St. Jude.
My primary goals in partnering with the St. Jude Dream Home program is to build the home at the lowest
possible cost, and help to raise childhood cancer awareness. This will allow us to maximize the amount
of money that will be sent to St. Jude. In light of this, I humbly request that all permitting costs, cash
proffers, and tap fees associated with this year's Dream Home be donated in full. Last year, several
permitting offices across the nation joined in the local Dream Home effort by donating their fees as well. I
6225 Lake sie; e Av(,�nu e OFFICE (804) 627-0000
R insond,VA2.3223 „ , FAX (804) 627 ..0002
am glad to share a list of references to those permitting offices, if you would like to speak to them about
their experience. Donation of the aforementioned would give Chesterfield County recognition as a major
Construction sponsor, a title reserved for those who contribute over $10,000 worth of goods or services.
Major Construction sponsors receive prominent recognition on signage, online, and on television.
If I can answer any questions for you about this project or how Chesterfield County can become more
involved, please do not hesitate to call or email me.
Thank you in advance for your consideration.
Sincerely,
Richard D. Kuhn
President
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SCM CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: December 13, 2017 Item Number: 12.B.10.a.
Subject:
Acceptance of Parcels of Land Along Happy Hill Road from Shawn D. Dunn
County Administrator's Comments:
County Administrator:
Board Action Requested:
Accept the conveyance of three parcels of land containing a total of 0.1873
acres along Happy Hill Road from Shawn D. Dunn and authorize the County
Administrator to execute the deed.
Summary of Information:
Staff requests that the Board of Supervisors accept the conveyance of three
parcels of land containing a total of 0.1873 acres along Happy Hill Road from
Shawn D. Dunn. This dedication will provide the ultimate right of way for
Happy Hill Road.
Approval is recommended.
District: Dale
Preparer: John W. Harmon Title: Real Property Manager
Attachments: 0 Yes F-1 No #
wol 10k), ON 90
LTA rel tak I k V&WWj 96,4,
Acceptance of Parcels of Land Along.Happy Hill Road from Shawn D. Dunn.
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SHAWN D. DUNN
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THIS PLAT IS BASED ON A FIELD SURVEY
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KNOWLEDGE AND BELIEF.
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COUNTY SITE PLAN #17PRO130
COUNTY UTILITIES PROJ. #16-0254
PLAT SHOWING 3 PARCELS OF LAND
LOCATED ON THE WEST LINE OF
HAPPY HILL ROAD TO RE DEDICATED
TO CHESTERFIELD COUNTY, VIRGINIA
BERMUDA DISTRICT, CHESTERFIELD COUNTY, VIRGINIA
Date: 10/23/1
5'ca1e:
Brace Robertson Land Surveying, P.C.I. Rev.: 1.0/30%17
9 d
P.O. Box 35311 Richmond. Virginia Phone/Fax (804)330-2801 JN 1 7 1 47
CHESTERFIELD COUNTY
fW BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: December 13, 2017 Item Number: 12.B.10.b.
Subiect:
Acceptance of Parcels of Land Adjacent to Future Crosswinds Boulevard from
Iron Bridge Investments, LLC
County Administrator's Comments:
County Administrator:_
Board Action Requested:
Accept the conveyance of two parcels of land containing a total of 0.112
acres adjacent to future Crosswinds Boulevard from Iron Bridge Investments,
LLC and authorize the County Administrator to execute the deed.
Summary of Information:
Staff requests that the Board
parcels of land containing a
Crosswinds Boulevard from Iron
requirement for the development
B.
Approval is recommended.
District: Dale
of Supervisors accept the conveyance of two
total of 0.112 acres adjacent to future
Bridge Investments, LLC. This dedication is a
of Watermark -Crosswinds Boulevard, Phases A &
Preparer: John W. Harmon Title: Real Property Manager
Attachments: Yes No #
"VICINITY SKETCH
Acceptance of Parcels of Land Adjacent to Future
Crosswinds Boulevard from Iron Bridge Investments, LLC.
13
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: December 13, 2017 Item Number: 12. -B -.10.c.
Subiect:
Acceptance of a Parcel of Land Along Iron Bridge Road from Myers Family
Partnership, L.P.
County Administrator's Comments:
County Administrator:_
Board Action Requested:
Accept the conveyance of a parcel of land containing 0.333 acres along Iron
Bridge Road from Myers Family Partnership, L.P. and authorize the County
Administrator to execute the deed.
Summary of Information:
Staff requests that the Board of Supervisors
parcel of land containing 0.333 acres along
Family Partnership, L.P. This dedication will
way for Iron Bridge Road and is a requirement
Retail.
Approval is recommended.
District: Dale
accept the conveyance of a
Iron Bridge Road from Myers
provide the ultimate right of
for the development of Myers
Preparer: John W. Harmon Title: Real Property Manager
Attachments: Yes No #
D'0009G
LTI F
Acceptance of a Parcel of Land Along Iron
Bridge Road from Myers Family Partnership, L.P.
5
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of I
AGENDA
Meeting Date: December 13, 2017 Item Number: 12.13.10.d.
Subiect:
Acceptance of Parcels of Land Along Hicks Road from St. John's Episcopal
Church Chester, Virginia
County Administrator's Comments:
County Administrator:
Board Action Requested:
Accept the conveyance of 14 parcels of land containing a total of 0.742 acres
along Hicks Road from St. John's Episcopal Church Chester, Virginia and
authorize the County Administrator to execute the deed.
Summary of Information:
Staff requests that the Board of Supervisors accept the conveyance of 14
parcels of land containing a total of 0.742 acres along Hicks Road from St.
John's Episcopal Church Chester, Virginia. This conveyance will provide fee
right of way for this portion of Hicks Road.
Approval is recommended.
District: Clover Hill
Preparer: John W. Harmon Title: Real Property Manager
Attachments: 0 Yes 1:1 No #o010099
"VICINITY SKETCH
Acceptance of Parcels of Land Along Hicks Road from
St. John's Episcopal Church Chester, Virginia
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: December 13, 2017 Item Number: 12.B.10.e.
Subiect:
Acceptance of Parcels of Land for the Extension of Crosswinds Boulevard from
Watermark Partners, LLC
County Administrator's Comments:
County Administrator:
Board Action Requested:
Accept the conveyance of four parcels of land containing a total of 1.639
acres for the extension of Crosswinds Boulevard from Watermark Partners, LLC
and authorize the County Administrator to execute the deed.
Summary of Information:
Staff requests that the Board of Supervisors accept the conveyance of four
parcels of land containing a total of 1.639 acres for the extension of
Crosswinds Boulevard from Watermark Partners, LLC. This dedication is a
requirement for the development of Watermark -Crosswinds Boulevard, Phase A &
B.
Approval is recommended.
District: Dale
Preparer: John W. Harmon Title: Real PropertV Manager
Attachments: 0 Yes � No # 0"� r, 171, 1„j� An Ir,,,
"VICINITY SKETCH
Acceptance of Parcels of Land for th.e Extension of
Crosswinds Boulevard from Watermark. Partners, LLC
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: December 13, 2017 Item Number: 12.B.11.a.
Subject:
Lease of Temporary Office Space for Use by Mental Health Support Services
County Administrator's Comments:
County Administrator:_
Board Action Requested:
Authorize the County Administrator to execute a lease agreement for office
space with CS Development, Inc. for temporary use by Mental Health Support
Services.
Summary of Information:
Due to the upcoming replacement of the HVAC system at the Rogers Building,
there is a need for temporary swing space to allow for the relocation of
employees while work is performed. This lease is for 1208 square feet at
$15.50 per square foot ($1560.33 per month) with a 3 percent annual
escalation. It is a three-year lease beginning December 15, 2017, with the
option for an additional two-year term. The leased space is in the Court
Square building and is convenient to the government complex. Although Mental
Health should only need to occupy the space for approximately 18 months
during the HVAC replacement, this lease provides the county with additional
swing space options needed for future renovation/major maintenance projects.
Funds for the first 18 months of this lease are in the project's capital
budget; the remainder of the lease will be budgeted in future renovation or
maintenance projects.
District: Bermuda
Preparer: John W. Harmon
Title: Real Property Manager
Preparer: Matt Harris Title: Director, Budget and Management
Attachments: El Yes No & 0 Q I- o's
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: December 13, 2017 Item Number: 112.113.11.b.
Subiect:
Lease of Temporary Office Space for the Mental Health Support Services
Intensive Treatment Program
County Administrator's Comments:
County Administrator:
Board Action Requested:
Authorize the County Administrator to execute a lease agreement with the
Health Center Commission for the County of Chesterfield for temporary office
space at the Lucy Corr Health Care Facility for the Mental Health Support
Services Intensive Treatment Program.
Summary of Information:
Due to the upcoming replacement of the HVAC system at the Rogers Building,
there is a need for temporary swing space to allow the relocation of
employees while work is performed. The lease is for 2271 square feet at $15
per square foot ($2,838.75 per month). It is for 18 months beginning December
15, 2017.
Funds for this lease are in the project's capital budget.
Approval is recommended.
District: Dale
Preparer: John W. Harmon Title.- Real Property Manager
Preparer: Matt Harris Title: Budget Director
Attachments: El Yes 0 No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Pagel of 2
�. AGENDA
Meeting Date: December 13, 2017 Item Number: 12.113.12.
Subject:
Approval of the Purchase of a Parcel of Land for the Ettrick Elementary
School/Ettrick Fire Station Replacement Projects
Coun
County Admin
Approve the purchase of a parcel of "and containing .683 acres, more or less,
with improvements, for $207,300 plus closing costs from Rudij Enterprises,
LLC for the Ettrick Elementary School/Ettrick Fire Station Replacement
Projects, and authorize the County Administrator to execute the sales
contract and deed.
Summary of Information:
Staff requests that the Board of Supervisors approve the purchase of a parcel
of land containing .683 acres, more or less, with improvements, tax ID
795612031400000, 20910 James Street, for $207,300 plus closing costs which
are estimated to be $10,000, from Rudij Enterprises, LLC, for the new 750
student Ettrick Elementary School and Ettrick Fire Station Replacement
Projects. The contract is subject to independent appraisal, acceptable title
and Phase I ESA. Substantial accord is not required as this acquisition is an
expansion of an existing use. Conditional use approval will be required for
fire station use.
The current elementary school site, adjacent to this parcel, is 15.882 acres
and when bundled with this purchase will provide a total of 16.565 acres for
the replacement facility. Work is ongoing to finalize the acquisition of all
the land necessary for the replacement facility that should, in aggregate,
total about 18 acres. The adopted FY2018-2022 CIP showed Ettrick as a
renovation, with construction slated for FY2020. The FY2019-2023 CIP, which
Preparer: John W. Harmon Title: Real Property Manager
Preparer: Matt Harris Title: Director, Budget and Management
Attachments: 0 Yes F� No #
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information: (Continued)
will be presented by the superintendent to the school board in January 2018
will show a replacement facility, onsite, at a preliminary estimated cost of
approximately $33.5 million. Construction is still anticipated to begin in
FY2020.
Funding for this land purchase is available from funds appropriated for
Ettrick in the current CIP. Funding for construction of the project is
planned in future years (FY2019-FY2020).
District: Matoaca
VICINITY SKETCH
Approval of the Purchase of a Parcel of Land
at 20910 James Street
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: December 13, 2017 Item Number: 12.C.
Subiect:
Claim of Siteworks Unit B, LLC for Storage of Recyclable Electronics by a
Contractor of the Central Virginia Waste Management Authority
County Administrator's Comments:
County Administrator:
Board Action Requested:
Staff recommends that the Board deny the claim and settlement offer of
Siteworks Unit B, LLC.
Summary of Information:
In 2015, Central Virginia Waste Management Authority ("CVWMA"), through a
competitive procurement process, hired a company known as eWaste Tech to
recycle, reuse, or remanufacture certain used electronic equipment which was
going to be collected throughout the Central Virginia area as part of "e -
Cycle Collection Events". As part of these recycling events, citizens, and
business and government entities brought used electronics to various local
collection sites staffed and operated by eWaste Tech and individual
localities entered into "Special Project Service Agreements" with CVWMA to
have eWaste Tech collect the electronics for recycling. Most Central
Virginia localities, including Chesterfield County and Chesterfield County
Public Schools, also contributed their own electronics to the recycling
effort. eWaste Tech ultimately collected over 800,000 pounds of electronics.
Preparer: Jeffrey L. Mincks
Attachments: 0 Yes
F-1No
Title: County Attorney
0423:110393.1
CHESTERFIELD COUNTY
14OARD OF SUPERVISORS Page 2 of 3
AGENDA
Rather than recycle, reuse, or remanufacture approximately 250,000 pounds
of the collected electronics, eWaste Tech signed a lease with the claimant,
Siteworks Unit B, LLC, to store the electronics in Warehouse 25, a 21,000 -
square -foot warehouse facility in Richmond. The electronics remain in
Warehouse 25 today. Siteworks maintains that the used electronics, which
are intact and packaged for storage, are "hazardous waste" and that eWaste
Tech is in violation of its lease with Siteworks, which prohibits the storage
of hazardous waste.
Siteworks is now pursuing claims against localities that are members of
CVWMA (and the school boards of these localities) contending that the stored
electronics (1) "constitute a release or threated release of hazardous
substances" in violation of the federal Comprehensive Environmental
Response, Compensation and Liability Act (110ERCLA") and/or the federal
Resource Conservation and Recovery Act ("RCRA"); (2) constitute an
"unconstitutional taking" of Warehouse 25 by each locality, in violation of
the Virginia Constitution; and (3) constitute an "intentional interference"
with Siteworks' business. The claim against the County is attached. An
identical claim was also sent to the Chesterfield County School Board.
Siteworks is demanding that CVWMA and the CVWMA localities and their school
boards, each pay to Siteworks the same claim amount - $350,000. Siteworks
provides no documentation supporting this demand as it is required to do
under state law. We notified Siteworks' attorneys of this deficiency and
told them that the Board was legally precluded from approving the claim
unless the required documentation was submitted. The documentation has
still not been sent.
In addition to this procedural deficiency, staff is satisfied that the claim
is legally and factually deficient. The County contracted with CVWMA to
recycle the electronics collected in the County and the County paid for that
service. CVWMA contracted with eWaste Tech to ensure that the electronics
were properly recycled.
The dispute between Siteworks and eWaste Tech is a landlord -tenant dispute
between private parties that should be resolved between those two parties.
The stored electronics do not pose any legitimate environmental risk and a
dispute over lease terms by two private parties cannot constitute either an
unconstitutional taking or an unlawful business interference for which the
County of Chesterfield could be held liable.
Therefore, we recommend that the Board deny the claim. In the same claim
letter, Siteworks' lawyers also indicate that Siteworks will accept $200,000
to settle the claim. We recommend that the Board reject this settlement
offer as well.
M
LffIRR
LECLAIR-RYAN
October 13, 2017
Via E -Mail Transmission (counLadministraloi &chesterfield.goy)
Confirmation by First -Class Mail
Board of Supervisors of Chesterfield County
Attn.: Dr. Joseph B. Casey, County Administrator
Post Office Box 40
Chesterfield, Virginia 23832
Via E -Mail Transmission (inincksfia)chesterfield.goy)
Confirmation by First -Class Mail
Jeffrey L. Mincks, Esq.
Chesterfield County Attorney
Post Office Box 40
Chesterfield, Virginia 23832
Gentlemen:
M
Re.- 2601 Maury Street, Richmond, Virginia 23226
Notice of Claims for Abandoned Hazardous Waste and Demand for
Payment
This Firm represents Siteworks Unit B, LLC, a Virginia limited liability company
("SiteWorks"). By this letter, we are notifying Chesterfield County that approximately 250,000
pounds of hazardous substances in the form of old televisions, computer monitors, and other
electronic waste made with cathode ray tubes ("L�RTs") containing significant amounts of
mercury, lead and other corrosive chemicals (collectively, the "E -Waste") have been abandoned
in a warehouse located at 2601 Maury Street, Richmond, Virginia ("Warehouse 25"). As a
result of' the abandonment of 250,000 pounds of E -Waste, SlteWorks has numerous claims
against Central Virginia Waste Management Authority ("CVWMA"), which are detailed below.
This letter constitutes formal demand for payment for its claims, as described below.
E-mail: corey.booker@leclairryan.com
Direct Phone: (804) 915-4 137
Direct Fax: (804)916-7230
919 East Main Street, Twenty -Fourth Floor
Richmond, Virginia 23219
Phone. (804) 783-2003 1 Fax: (804) 783-2294
CALIFORNIA V CONNECTICUT 1 DELAWARE 1 FLOR:DA � GEORGIA 1 ILLINOIS 1 MARYLAND � MASSACHUSETTS 1 MICHIGAN 1 NEVADA 4 NEW JERkY 1 NEW YORK 1 PENNSYLVANIA 1 RHODE ISLAND i TEXAS I VIRGINIA
� WASHINGTON, D C
1 I (I R h) L. Y 5 A f i, A VV VV W VV 1, L A 1 01 A N) C 0 M
Board of Supervisors of Che erfield County
Jeffrey L. Mincks, Esq,
October 13, 2017
Page 2
Factual Background
CVWMA is a public service authority that handles solid waste management and
recycling programs for 13 Participating Localities: Henrico, Chesterfield, Hanover, Goochland,
Ashland, Colonial Heights, Hopewell, New Kent, Petersburg, Powhatan, Richmond City, and
Charles City. Pursuant to its Strategic Plan, CVWMA's Vision Statement is: "to be the
recognized leader in regionally sustainable waste management practices that protect the
environment."
In the summer of 2015, after an RFP process, CVWMA engaged eWaste Tech Systems,
LLC ("eWaste Tech") to dispose of electronic waste with a certified recycler (the "Recycling
Contract"). Under the terms of the Recycling Contract, eWaste Tech agreed to ensure that all
E -Waste it collected would be reused, remanufactured or recycled and that no E -Waste would
be illegally disposed or disposed in a manner inconsistent with federal, state, or local law, rule,
or ordinance. CVWMA was responsible for reviewing all of the eWaste Tech's records,
monitoring, and verifying eWaste Tech's compliance with the Recycling Contract.
As part of the Recycling Contract, CVWMA arranged special e -Cycle Collection
Events where citizens could come and drop off old television, used computers, and other
electronic wastes. CVWMA would collect the material and ensure it was properly reused,
remanufactured or recycled. Additionally, certain Participating Localities, including
Chesterfield County, entered into a Special Project Service Agreement with CVWMA in which
those localities agreed to participate in the recycling program detailed in the Recycling
Contract (the "Special Services Agreement"). Through the Special Services Agreement, the
participating localities requested eWaste Tech transport and recycle E -Waste which the
participating localities, including Chesterfield County, generated themselves.
As early as the Spring of 2016, the Board of Directors of CVWMA knew that eWaste
Tech was not complying with the Recycling Contract and that CVWMA's E -Waste was not
being properly disposed of, stored, or recycled. Additionally, CVWMA knew eWaste Tech did
not have enough working capital to pay for storage, handling, transportation and fees charged
by certified recyclers. Despite this knowledge, CVWMA and its Participating Localities
continued to request E -Waste pick up E -Waste generated by the localities, agreed to pay
eWaste Tech more and to charge its citizens more for large televisions.
In April 2016, eWaste Tech leased Warehouse 25, a 21,000—square foot warehouse
located at the Clopton Siteworks economic revitalization project on the Jefferson Davis
Corridor in Southside Richmond, from SiteWorks. eWaste Tech filled the entire warehouse
with approximately 21 tractor—trailer loads of electronic waste, including E -Waste from the
Board of Supervisors of Cherfield County •mo
Jeffrey L. Mincks, Esq.
October 13, 2017
Page 3
generators, such as Chesterfield County. SiteWorks was not aware that eWaste Tech intended
to store hazardous materials in Warehouse 25. eWaste Tech defaulted on its lease with
SiteWorks and has abandoned the E -Waste stored in Warehouse 25. Despite requests from the
owner of Warehouse 25 to remove and properly recycle the E -Waste in Warehouse 25, neither
CVWMA nor Chesterfield County has removed the E -Waste from Warehouse 25.
CERCLA Claims
The presence of E -Waste at Warehouse 25 constitutes a release or threatened release of
hazardous substances at Warehouse 25, owned by SiteWorks. In connection with the release or
threatened release of hazardous substances at Warehouse 25, SiteWorks is pursuing its CERLCA
cost recovery and contribution rights against potentially responsible parties ("PRPs") for
response costs incurred and to be incurred by SiteWorks at Warehouse 25. Under Section 107(a)
and 113(f)(1) of CERCLA, 42 U.S.C. §§ 9607(a) and 9613(f)(1) and comparable Virginia state
law, responsible parties may be held liable for cost recovery and contribution for costs incurred
in responding to any release or threatened release of hazardous substances at or from Warehouse
25. Chesterfield County is a PRP under CERCLA because it generated E -Waste and requested
eWaste Tech dispose of E -Waste, which is a hazardous substance. CERCLA § 107(a)(3).
SiteWorks' right to seek cost recovery/contribution under CERCLA against PRPs
associated with Warehouse 25 is well—established by the law, U.S. EPA guidance and long—
standing legal precedent. Courts in almost every federal circuit have acknowledged causes of
action for cost recovery or contribution under CERCLA §§ 107 and 113, even when the costs
were incurred in environmental clean—ups conducted under other statutes such as RCRA, and
regardless of whether the plaintiff is a governmental entity or private party.'
' See, e.g., BASF Catalysts LLC v. United States, 479 F. Supp. 2d 214 (D. Mass. 2007) (acknowledging that a
government contractor could recover its RCRA corrective action costs from the United States under CERCLA §
113); United States v. EI du Pont de Nemours & Co., Inc., 341 F. Supp. 2d 215 (W.D. N.Y. 2004) (EPA's costs
overseeing a RCRA § 3013 cleanup order were recoverable under CERCLA § 107); Chemical Waste Mgmt.., Inc.
v. Armstrong World Indus., Inc., 669 F. Supp. 1285, 1289-91 (E.D. Pa. 1987) (owner and operator of RCRA § 3005
"interim status facility" could recover response costs from hazardous waste generators under CERCLA § 107);
United States v. Rohm and Haas Co., 2 F.3d 1265, 1274-78 (3rd Cir. 1993) (RCRA corrective action response costs
were recoverable under CERCLA). Rev'd on other grounds by United States v. E.I. Dupont De Nemours and Co,
Inc., 432 F.3d 161 (3rd Cir. 2005); Union Carbide Corp. v. Thiokol Corp., 890 F. Supp. 1035, 1044 (S.D. Ga.
1994) (private party's costs for monitoring and assessment under RCRA were "necessary response costs" under
CERCLA § 107); State of Colorado v. United States. 867 F. Supp. 948, 952 (D. Colo. 1994) (state's costs
overseeing response under the state's version of RCRA were recoverable under CERCLA § 107); see also United
States v, State of Colorado, 990 F.2d 1565 (10th Cir. 1993) (stating that the definitions of "removal and remedial
action" under CERCLA are "conceivably broad enough to encompass certain RCRA corrective actions").
Board of Supervisors of Chesterfield County
Jeffrey L. Mincks, Esq.
October 13, 2017
Page 4
Recoverable costs may include, but are not limited to, expenditures for investigation,
planning and response; agency oversight of response actions; operation and maintenance of
monitoring systems; attorneys' fees and administrative costs closely tied to the clean-up of
Warehouse 25; and pre judgment interest on all of the above.
PRPs include current and former owners or operators of the Warehouse, persons who
generated wastes that were sent to Warehouse 25, persons who arranged for treatment and/or
disposal of any waste materials containing hazardous substances found at Warehouse 25, and
persons who transported waste materials containing hazardous substances to the Site. SiteWorks
has evaluated evidence in connection with its investigation of the E -Waste at Warehouse 25 and
determined that Chesterfield County, as a generator of E -waste stored in Warehouse 25, is a
PRP. Enclosed are documents in SiteWorks' possession establishing a nexus between
Chesterfield County and the E -Waste in Warehouse 25. Although Siteworks, as the current
owner of Warehouse 25, is a PRP, along with CVWMA and Chesterfield County, the courts will
look at the relevant culpability to allocate the costs between several PRPs.
Unconstitutional Taking Pursuant to Article I, Section 11 of the Constitution of Vireinia
The presence of E -Waste at Warehouse 25 also constitutes an unconstitutional taking of
SiteWorks' property rights related to Warehouse 25. As a result of the abandoned E -Waste,
SiteWorks is unable to enjoy the rights connected with Warehouse 25. Particularly, SiteWorks
cannot develop the property to be of the Clopton SiteWorks economic revitalization program,
nor can it rent the property to others to receive any economic benefit from the property.
As the Supreme Court of Virginia has explained, "for the government to take or damage
property within the meaning of Article 1, Section 11 [of the Constitution of Virginia], it need not
actually invade or disrobe the property, rather, it need only adversely affect the property owner's
ability to exercise a right connected to the property." Livingston v. Virginia Dept. of Transp.,
284 Va, 140, 150 (2012) (citing Kitchen v. Newport News, 275 Va. 378, 286 (2008)) (internal
citations omitted). Such is the case here. CVWMA and its Participating Localities, including
Chesterfield County, knew that eWaste Tech was not properly qualified and financially able to
fulfill the terms of its Recycling Contract. Additionally, beginning in January 2017, CVWMA,
and its Participating Localities, including Chesterfield County, knew that the E -Waste had
flooded SiteWorks' Warehouse 25. Despite this knowledge, CVWMA and its Participating
Localities, including Chesterfield County, allowed eWaste Tech to continue to pick up E -Waste
and improperly dispose of it.
As a result of Chesterfield County's infringement upon SiteWorks' property rights and
unlawful taking, SiteWorks has been damage in an amount of $350,000.00.
Board of Supervisors of Che-slerfield County
Jeffrey L. Mincks, Esq.
October 13, 2017
Page 5
Additional State Law Claims
Among other claims, CVWMA's actions, including knowingly allowing the improper
disposal of hazardous waste, constitute intentional interference with SiteWorks' business
expectancies and contracts. Similarly, CVWMA's actions in contracting with and relying upon
an unqualified company, eWaste Tech, to properly dispose and recycle E -Waste including CRTs,
breached the standard of care CVWMA's owes to its customers and the public. SiteWorks has
been damaged as a result of eWaste Tech's breach of the standard of care.
At this early stage of our investigation, we have not had an opportunity to fully evaluate
all of the evidence and provide a complete outline of legal theories. A cursory review of the
numerous documents discovered through the FOIA request and other evidence, however,
suggests CVWMA and the participating localities may have conspired to harm SiteWorks. As
you know, evidence of a conspiracy may entitle SiteWorks to treble damages.
Demand for Payment
SiteWorks' damages as a result of Chesterfield County actions are $350,000.00,
Pursuant to Va. Code § 15.2-1243, this letter constitutes a written claim against the Chesterfield
County. In exchange for mutual releases, SiteWorks will accept $200,000.00 to resolve this
matter. If we are unable to settle these claims promptly, SiteWorks will take all legal actions
necessary to enforce its rights and claims, including filing a lawsuit in the Eastern District of
Virginia.
We look forward to your response to this demand.
Very truly yours,
Coir eBook r
�vllook I
CSB:ejs
Enclosures
cc (w/encl.): Mr. Richard W. Gregory (via e-mail transmission only)
Mr. John Gregory (via e-mail transmission only)
Central Virginia Waste Management Authority (via e-mail transmission only)
haste _.
Richmond Facility
5749 Charles City Circle
Richmond, VA 23231
TEL.: 804-716-3577
Account Name: CVWMA
Customer ID: CVWMA-CHESTSOUTH015-0001
Billing Address:
2100 West Laburnum Ave., Suite 105
Richmond, VA 23227
Country: UNITED STATES
Contact Person: Richard Nolan
Telephone: 804-359-8413
�: V
Date: 12/07/2016 5:15 PM
Order No: 11500247
Order Type: RP
Sub OrderType: E -Scrap Recycling
Schedule Date: 12/05/16 9:00 AM
Account Rep.: Janice Davis/ Debra Dabney
Pickup Address: Chesterfield South
6700 Landfill Drive
Chester, VA 23831
Country: UNITED STATES
Contact Person: Les Richey
Telephone: 804-467-3059
Product Name
Qty Base
Qty
Net Weight
Unit Price
Subtotal
TV CRT
Unit
32
4,160.0
lbs.
$0.56 /Ib
$2,329.60
Total CRTs
32
4,160.0
lbs.
$2,329.60
COMPUTER DESKTOP
LAPTOPS
Unit
Unit
197
22
5,122.0
162.0
lbs.
lbs.
-$2.00 /unit
-$2.00 /unit
-$394.00
-$44.00
Total Computers 219 5,284.0 lbs. j j -$438.00
COLLECTION FEE 2 trips $250.00 /trip $500.00
Total All 251 9,444.0 lbs. $2,391.60
Total Charges: $2,829.60
Total Credits: -$438.00
Balance Due: $2,391.60
CERTIFICATE OF RECYCLING: This is to certify that the information contained in or accompanying this document is true,
accurate and complete as to the identification of the materials received from the waste generating party. These materials are
processed and recycled in accordance with applicable United States Environmental Protection Agency. State of Virginia
Department of Environmental Quality, and local laws and regulations regarding electronic waste management.
eWaste Tech Systems, LLC
By: Janice Davis Compliance Officer
Make all checks payable to: eWaste Tech Systems, LLC
EIN No. 46-0953892
Thank you for your business!
TRANSPORTER,
TO: CONSIGNEE:
eWaste Tech Systems
501 East Franklin St.
Suite 726
Richmond, Virginia 2321.9
(804) 521-4362
(804) 521-4295 F
ewastetech.com
CHESTERFIELD COUNn,'
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❑ Chestet field County (NACC)
3200 Warbro Road
Midlothian, Virginia 23112
Les Ritchey (804) 467-3059
10 Chesterfield County (SACC)
6700 Landfill Drive
Chesterfield, Virginia 23831
Les Ritchey (804) 467-3059
0
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O Chesterfield County Schools
10045 Courthouse Road
Chesterfield, VA 23832
Jim Eyerly (804) 357-7827
❑ Chesterfield County - Buildings Rs Grounds
Safety Town
9710 Krause Road
Chesterfield, VA 23832
Steven Morris (804) 477-5620
Bethany Peterson (804) 717-6330
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MISC. COMPUTER/ ELECTRONICS SCRAP
19 of Gaylords
The above noted materials will be recycled in accordance with all Federal, State and Local laws and regu[ipti ns. Also, this is to certify that the above-named
materials are properly classified, described, packaged, marked and labeled, and arc in therp
oer condiddin or transportation according to the applicable
regulations of the Department of Transportation (DOT). _ - p`, f
(Print Shipper:, �--- 5 4 /4 - �G�,, Signature:Z�F - — Date.
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Note 1: Please fax or email a copy of the Bill of Lading on the day of shipment to: Les Ritchey, Hazardous Waste Coordinator, (804) 717-64'14,
RitclieyL@cheiterfield.gov
Note 2: CV WNIA to mail Certificates of Recycling, Bili of Lading with final weights and Invoices to:
Ueneral Services - Environmental Division, P.O. Box 290, Chesterfied Virginia, 23832
For Chesterfield Comity Use:
:Date Ccrtiticate of Recycling Received: � � Date invoice Paid:
06110116REV06.JM0
ENVMGT.F0RM.033
Page 1 Of,
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Headquarters
501 E. Franklin St, Ste, 726
Richmond, VA 23219
Branch Office: eWaste Tech -
Richmond Facility
1407 Cummings Drive
Richmond, VA 23220
TEL: 804-716-3577
Account Name: CVWMA
Customer ID: CVWMA-CHESTB&G015-0001
Billing Address:
2100 West Laburnum Ave.. Suite 105
Richmond, VA 23227
Country: UNITED STATES
Contact Person: Richard Nolan
Telephone: 804-359-8413
C
Date: 04/06/2016 2:17 PM
Order No: 11500147
Order Type. RP
Sub OrderType: E -Scrap Recycling
Schedule Date: 04/04/16 9:50 AM
Account Rep.: Janice Davis/ Debra Dabney
Pickup Address: Chesterfield County B&G Dept.
6609 Public Works Court
Chesterfield, VA 23832
Country: UNITED STATES
Contact Person: Bill Wilson
Telephone: 804-241-8572
Product Name Qty Base
Qty
Net Weight
Unit Price Subtotal
MONITOR CRT Unit
TV CRT Unit
3
1
161.5 lbs.
44.0 lbs.
$0.34 /lb $54.91
$0.34 /ib $14.96
Total CRTs
4
205.5 lbs.
1 1 $69.87
COMPUTER DESKTOP Unit
182 3,964.0
lbs. -$2.00 /unit
-$364.00
LAPTOPS Unit
80 478.0
lbs. -$2.00 /unit
-$160.00
TOUGHBOOK LAPTOPS Unit
281 2,205.5
lbs. -$2.00 /unit
-$562.00
Total Computers
543 6,647.5
lbs.
1
1 -$1,086.00
COLLECTION FEE 2 Trips $250.00 /trip $504A0
Total All 547 6,853.0lbs. -$516.113
Total Charges: $569.87
Total Credits: -$1086.00
Balance Owed to CVWMA: -$516.13
CERTIFICATE OF RECYCLING: This is to certify that the Information contained in or accompanying this document is true,
accurate and complete as to the identification of the materials received from the waste generating party, These materials are
processed and recycled in accordance with applicable United States Environmental Protection Agency, State of Virginia
Department of Environmental Quality, and locallaws and regulations regarding electronic waste management.
e Waste TechSystems, LLC
By: Janice Davis, Compliance Officer
EIN No. 46-0953892
Thank you for your business!
Pickup Address: Chesterfield County ouoDept
Vol
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Account Name: cwWMx
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Order Type: np
Branch Office: nWaoteTech
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Richmond Facility
Schedule Date: owow/sn:ooAM
/^urCummings Drive
Receive Date: o*mw/n1:aoPw
Richmond, vxc3u2o
Account Rep.: Janice Davis/ Debra Dabney
TEL: 804-716-3577
Department: Operation
Pickup Address: Chesterfield County ouoDept
COMPUTER DESKTOP Unit
182
6609 Public Works Court
Account Name: cwWMx
LAPTOPS Unit
Chesterfield, vxu3832
Customer ID: owwMA-ooeoToaoo1s'oou1
lbs,
Country: UNITED STATES
Billing Address:
22055
Contact Person: Bill Wilson
u1noWest Laburnum x,e'Suite /no
543
Telephone: 804-241-8572
Richmond, vAzozxr
Box
1
Country: UNITED STATES
lbs.
BATTERY BACKUPS
Contact Person: Richard Nolan
l
617.0
Telephone: 804-359-8413
LAPTOP BAGS
Gaylord
2
Product Name
Qty Base
Qty Net Weight
Unit
MONITOR CRT
Unit
3 161.5 lbs,
FLATSCREENk4ON|TOR
Unit
68
TV CRT
Unit
1 44.0 lbs.
Box
l
Total CRT TVs
4 205.5 lbs.
MISC. COMPUTER PARTS
COMPUTER DESKTOP Unit
182
3,964.0
lbs.
LAPTOPS Unit
80
478.0
lbs,
TOUGHBOOKU\PTOPS Unit
281
22055
lbs,
I Total Computers
543
6,647.5
lbs.
LAPTOP BATTERIES
Box
1
52.5
lbs.
ASSORTED WIRES
Box
3
259.0
Ids.
POWER CARDS
Box
l
617.0
lbs,
POVVERADAPTERS
Box
1
139.0
lbs.
BATTERY BACKUPS
Box
l
617.0
lbs.
LAPTOP BAGS
Gaylord
2
375.0
lbs.
PROJECTOR
Unit
5
60.0
lbs.
FLATSCREENk4ON|TOR
Unit
68
946.0
lbs.
ASSORTED CARTRIDGES
Box
l
14.0
lbs,
MISC. COMPUTER PARTS
Box
l
84.0
lbs.
HARD DRIVES
Box
l
46.0
lbs.
KA|SCSk4ALi
ELECTRONICS
Box
2
230.5
lbs,
PALM PILOTS
Unit
2
2.0
lbs.
PRINTERS
Gaylord
6
2'815.0
lbs.
KEYBOARD
Box
l
1458
lbs.
MICE
Box
1
19.0
lbs.
Total All 644 13,274.0 lbs,
I'm
CHESTERFIELD COUNTY
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FRANSPOR YER:
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DESCRIPTION OF
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Headquarters
501 E. Franklin St, Ste. 726
Richmond, VA 23219
Branch Office: eWaste Tech -
Richmond Facility
1407 Cummings Drive
Richmond, VA 23220
TEL: 804-716-3677
Account Name: CVWMA
Customer ID: CVVVMA-CHESTNORTHO 15-0001
Billing Address:
2100 West Laburnum Ave., Suite 105
Richmond, VA 23227
Country: UNITED STATES
Contact Person: Richard Nolan
'Telephone: 804-359-8413
x
invoice
ftcelveo
APR 2#18
3:30 PM con vl�
Date: 04/27/2016 Ift
Order No: 11500159
41 --Order Type: RP
Sub OrderType: E -Scrap Recycling
Schedule Date: 04/27/16 8:00 AM
Account Rep.: Janice Davis/ Debra Dabney
Pickup Address: Chesterfield North
3200 Warbro Road
Midlothian, VA 23112
Country: UNITED STATES
Contact Person: Les Richey
Telephone: 804-467-3069
Net Unit
Product Name Qty Base Qty Weight Price Subtotal
TV CRT Unit 43 4036.0 lbs. $0.34 Jib. $1,372.24
Total CRTs 43 * 4036.0 lbs. 1 1 51.372.24
COMPUTER DESKTOP Unit
116
3495.5
lbs.
($2.00) /unit ($232.00)
LAPTOPS Unit
62
367.0
lbs.
($2.00) /unit ($124.00)
1 Total Computers
178
3862.5
lbs.
1
1 (5356.001
I COLLECTION FEE $300.00
I Tota I All 221 7898.5 lbs. $1,316.24
Total Charges: $1,672.24
Total Credits: 4366.00
Balance Due: $1,316.24
CERTIFICATE OFRECYCLING: This is do certify that the information contained in or accompanying this document is true,
accurate and complete as to the identification of the materials received from the waste generatfr7g party. These materials are
processed and recycled In accordance with applicable United States Environmental Protection Agency, State of Virginia
Department of Environmental Quality, and local laws and regulations regarding electronic waste management
eWaste T&chSystemsjLC
By., Janice Davis Compliance Officer
Make all checks payable to: eWaste Tech Systems, LLC
EIN No. 46-0953892
Thank you for your business!
W
Product Name Qty Base Qty Net Weight
TV CRT Unit 43 4036.0 tbs.
Total CRT TVs 43 4036.0 Ids.
COMPUTER DESKTOP Unit
LAPTOPS Unit
ft"
3495.5
367.0
lbs.
lbs,
Total Computers
178
3862.5
lbs.
Inbound Receiving
Report
aWaste
Tech Syst cmq—
Date, 0412712016 3:00 PM
Headquarters
it,, - Order No: 11500159
50"1 E. Franklin St, Ste. 726
Order Type: RP
Richmond, VA 23219
Sub OrderType: E -Scrap Recycling
Branch Office: eWaste Tech
Schedule Date: 041f27/16 8:00 AM
Richmond Facility
Receive Date, 04/27116 11:20 AM
1407 Curnmings Drive
Account Rep.. Janice Davis/ Debra Dabney
Richmond, VA 23220
Department: Operation
"A"
TEL: 804-716-3577
Ce
090
Account Name: CVWMA
Customer ID: CVWMA-CHESTNORTH015-0001
Pickup Address: Chesterfield North
Billing Address:
3200 Warbro Road
2100 West Laburnum Ave., Suite 105
Midlothian, VA 23112
Richmond, VA 23227
Country: UNITED STATES
Country: UNITED STATES
Contact Person: Richard Nolan
Contact Person: Les Richey
Telephone: 804-359-8413
Telephone: 804-467-3059
Product Name Qty Base Qty Net Weight
TV CRT Unit 43 4036.0 tbs.
Total CRT TVs 43 4036.0 Ids.
COMPUTER DESKTOP Unit
LAPTOPS Unit
116
62
3495.5
367.0
lbs.
lbs,
Total Computers
178
3862.5
lbs.
I Total All 221 7898.5 lbs, I
Report By: Debra Dabney
Driver: Cedric
TRANSPORTER:
TO: CONSIGNEE-.
E'Waste Tech Systems
501 East Franklin St.
Richmond, Virginia
(804) 521-4362
(804) 5214295 F
ewastetcch.com
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CHESTERFIELD COUNTY
APR,) o aN
STR"GHTBILL OFLAWNG
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COMPUTER EQUIPMENTT
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DATE,
DOCUMENT#.
FROM:
Chesterfield County (NACQ Cl
Chesterfield County Schools
3200 Warbro Road
10045 Courthouse Road
Midlothian, Virginia 23112
Chesterfield, VA 23832
Les Ritchey (804) 467-3059
John Nobles (804) 748-1331
El Chestorfichl County (SACC) 0 Chesterfield County - Buildings & Grounds
6700 Landfill Drive Safety Town
Chesterfield , Virginia 23 831 9710 Krause Road
Les Ritchey (804) 467-3059 Chesterfield, VA 23832
Bill Wilson (804)748-1340.
Bethany Peterson (804) 717-6330
Ell
$
MONITORS h' of Pallets =
CPUs 7,9 # of Pallets =
LAPTOPS # of Pallets =
TELEVISIONS It of Pallets =
MISC. COMPUYEW
ELL, GMONICS SCRAP 14 of Pallets =
The Amvt noted materials will be recycled in accordance with all Federal, State and Local laws and regulations. Also, this is to certify that the above-
named materials am property cl=164 described, packaged, kednbeled, and in the pr r condition for transportation according to the
applicable t%ulations of the Department offransportati;ron Wt, 72) oyc
-/ h,
Print Shipper: .'/'W: Signature 2
�Prirkt Transporter: (SIg"at11*-- 'I - ate:
Note I. Please fax a copy of the Bill of Lading on the day of shipment to: Les Ritchey, Hazardous Waste Coordinator, (804) 717.64 t4
Note 2. CVWMA to mail Certificates of Recycling, Bill of Lading with final weights and invoices to: Office
General Services - EnAmninentnI Division, P.O, Box 290, Chesterfied Virginia, 23832
For Chaterfleld County Use;
Date Certificate of Recyclin$ Received: Date Invoice Paid:
IU -17
owl/It"Yo6j,"i ENVMGT'K)P1K003a
' &aste
hSY5- ..,
Headquarters
501 E. Franklin St, Ste. 726
Richmond, VA 23219
Branch Office: eWaste Tech
Richmond Facility
1407 Cur%mings Drive
Richmond, VA 23220
TEL: 804-716-3577
Account Name: CVWMA
Customer ID: CVWMA-CHESTSOUTH015-0001
Billing Address:
2100 West Laburnum Ave., Suite 105
Richmond, VA 23227
Country: UNITED STATES
Contact Person: Richard Nolan
Telephone: 804-359-8413
Report By:Jason Goergen
Driver: Cedric
E
Date: 04/07/2015 2:36 PM
In - Order No: 11500013
Order Type: RP
Sub OrderType: E -Scrap Recycling
Schedule Date: 04/01/15 9:00 AM
Receive Date: 04/01/2015 12:15 PM
Account Rep.: Janice Davis/Jason Goergen
Department: Operation
Pickup Address: Chesterfield South
6700 Landfill Drive
Chester, VA 23831
Country: UNITED STATES
Contact Person: Richard Nolan
Telephone: 804-359-8413
Product Name Qty Base
Qty
Net Weight
FLAT SCREEN CRT TV Pallet
10
1,149.5 lbs.
TV CRT Pallet
107
7,436.5 lbs,
Total CRTs
117
8,586.0 lbs.
COMPUTER DESKTOP Pallet
100
2,131.0
lbs.
LAPTOP Pallet
231
1,273.0
lbs.
Total Computers
331
3,404.0
lbs,
FLAT SCREEN MONITORS Unit
3
28.0
lbs.
HARD DRIVES Pallet
1
143.5
lbs.
TV FLAT SCREEN NON CRT Pallet
15
745.5
lbs.
Total Misc.
19
917.0
lbs.
Total All 467 12,907.00 lbs,
lr7
December 13, 2017
Speakers List
Evening Session #1
(Following Presentation of Resolutions)
1. Bradley Wall
2. Steve Atkinson
3. Gary Metzinger
4. Gina Brown
Evening Session #2
(End of the Evening Agenda)
1. Tom Watson
2. Freddy Boisseau
3.
0
5.
Gmail - Matoaca Megasite 3 minutes
https://mail.google.com/mail/u/0/?ui=2&ik=0997b3658f&jsver=emP...
SpeAer * S
[Gary<garymetzinger@gmail.com>
Matoaca Megasite 3 minutes
1 message
g@rym3tz46 <garymetzinger@gmail.com> Wed, Dec 13, 2017 at 4:46 PM
To: Gary Metzinger <garymetzinger@gmail.com>
Matoaca Megasite 3 minutes December 13, 2017
Good evening ladies and gentlemen. Thanks for the opportunity to address this body elected by us to oversee
County public administration. My name is Gary Metzinger and I live in the original Stoney Glen off Harrowgate
Road, half mile South of Happy Hill Road and less than 1 mile from the proposed Matoaca Megasite. Actually it's
the Bermuda Megasite but labeled to mislead the citizens of the real intent: to unload Shoosmith property on the
County by pushing it through QUICKLY under the guise of new roads, rails and maybe jobs.
As one citizen taxpayer of Chesterfield County, I adamantly oppose this venture capital project using my tax
dollars. Your job as our elected board is to supervise for "we the citizens" a sound, cost-effective and efficient
County Administration. In my book, you are not authorized to speculate on land purchases to (hopefully,
potentially, probably, historically)(lure, incentivize,attract, chase) business prospects. There are numerous
examples of County incursion into this realm using the money laundering Economic Development Authority.
Clover Leaf Mall, River City Sportsplex etc. And we the taxpayer paid the price for these failed public/private
investment schemes.
Other similar examples at State and County level are the failed Tranlin Paper plant in Chesterfield County and the
fictitious Lindenburg Indusry in Appomattox.
In my opinion, Governments by nature are not fit to gamble or take risks with taxpayer dollars except in the realm
of National Defense. The private sector IS because they get voluntary subscribers who have done their due
diligence or not and are willing to accept the risk of loosing it all because of potential personal gain. In government
ventures the citizens lose no matter how you slice it and government officials bear no risk and are not liable or
accountable for the loss.
If this board would focus daily on streamlining and running our County Services and Schools efficiently, keeping
our local tax structure low, quality residents, businesses and industry will pursue Chesterfield County and we
could deal from a position of strength increasing our tax base at no taxpayer expense.
As you recall, I addressed this board as President of Chester Docks, LLC when our new County Administrator, Dr
Joe Casey was coming on board. My three minutes then focused on the inefficient process of issuing permits for
my small Class C contractor business. Some requests took up to 3 months because each one had to be
presented to this board. None were ever denied by the board so that requirement was finally deleted. However,
County Permit processing was never streamlined to serve small business. My Bottom line: Listen to your
constituents. Why are you trying to ramrod this bad deal down our throats. Your vision and our vision of a
successful thriving community have not coalesced.
PS: Read "In Search of Good Government" by Ken Peterson. I'm sure the author could enlighten and refocus this
board to serve "We The People".
Thank you! Cheers!
Gary Metzinger
804-301-2302
Sent from my iPhone
1 of 1 12/13/2017, 4:53 PM
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 2
Meeting Date: December 13, 2017 Item Number: 16.A.
Subiect:
Hold a Public Hearing to Consider Amendments to the County Code Related to
Business Licenses
County Administrator's Comments:
County Administrator:
Board Action Requested:
Hold a public hearing to consider proposed changes to the business license
ordinance.
Summary of Information:
The county's business license tax ordinance as it relates to itinerant
merchants, peddlers, and vendors at events such as flea markets, trade shows,
and craft shows is dated and confusing. It was primarily written in the 70s
and 80s. Since that time, many small business innovations have occurred, such
as farmer's markets, festival vending, and food trucks. The current
ordinance does not clearly account for some of these new activities, treats
similar vendors differently and, in some cases, discourages compliance due to
high administrative burdens. County staff and the Commissioner of the Revenue
are proposing amendments to the business license ordinance to clarify its
application, reduce unnecessary bureaucracy, increase compliance, and reduce
costs to small businesses.
The most significant changes are as follows:
1. Replacing the license classifications of flea market, craft show, and
trade show with a new classification called "vendor event" which will
now explicitly include events such as art shows, festivals, farmer's
markets, sporting events, and events where food trucks operate;
2. Replacing the daily $2 fee per individual vendor per event with a one-
time $25 fee, or $100 annual fee, to be paid by the promoter of the
event;
Preparer: Louis Lassiter Title: Deputy County Administrator
Attachments: Yes No
Y312
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
3. Providing that non-profit promoters who are exempt from licensure may
choose to purchase an event license so that individual merchants will be
exempt;
4. Reducing the itinerant merchant from $250 per location per half-year to
$250 per location for the full year and peddler license tax to $250 per
year;
5. Creating a two-tiered licensing for peddlers: $25 per vendor or vehicle
for peddlers who do not stay in any one location for longer than 30
minutes and $250 per year for peddlers like food truck vendors that can
remain in one location for up to 8 hours/day;
6. Expanding the license exemption for cart merchants in an enclosed
shopping mall to cart merchants in any shopping center; and
7. Adding fish or animal products harvested from water to the list of
homegrown products exempt from the licensure requirements.
Additionally, it is requested that the Board amend the business license tax
threshold escalator language. Currently, the ordinance exempts the first
$300,000 from BPOL taxes with a CPI -U escalator to be calculated at the end
of this year. Due to the nominal increase in the CPI this past year, it is
anticipated that taxpayer confusion and the administrative costs associated
with implementing the change will outweigh the benefits of applying the
escalator. The Commissioner of the Revenue has estimated that less than 25
percent of businesses would benefit from the escalated threshold for an
average savings of $12 per taxpayer. The proposed change is to remove the
escalator provision and instead require the County Administrator to review
the threshold level at least every three years and recommend changes to the
Board as he deems appropriate.
It is requested that the Board hold a public hearing to receive input from
the public on the proposed amendments.
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND RE-ENACTING SECTIONS 6-1, 6-4, 6-7, 6-15, 6-23, 6-40, 6-42, 6-47, 6-48, AND 6-50
RELATING TO BUSINESS LICENSES FOR EVENTS
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Sections 6-1, 6-4, 6-7, 6-15, 6-23, 6-40, 6-42, 6-47, 6-48, and 6-50 of the Code o 'the
County of*Chesterf elc 1997, as amended, are amended and re-enacted to read as follows:
Chapter 6 — BUSINESS LICENSES
ARTICLE I. GENERAL PROVISIONS
Sec. 6-1. Definitions.
Vendor event means a show an event at a single
location and with ^ singe pfem whether inside or outside, consisting of a group of five or
more persons selling or offering for sale goods, wares or merchandise such as hobby crafts,
antiques, art works, new or secondhand articles, souvenirs, meats, fruits and vegetables, prepared
foods or drinks, or any combination of these. This definition shall include but not be limited to
flea markets, craft shows, trade shows, bazaars, farm markets, art shows, festivals, sporting events,
and yard sales where such vendors are present. Yafd sales a^4—4iew Vendor events conducted by
nonprofit organizations that are exempt from federal taxes by the Internal Revenue Service are
may elect to be excluded from this definition, in which case any and all vendors at the event would
be responsible for their own license as an individual itinerant or other retail merchant; otherwise
such nonprofit organizations may elect to obtain the vendor event license as the promoter.
Itinerant merchant means a retail merchant or person who engages in any temporary or
transient business in the county selling goods, wares, and merchandise and who for the purpose of
carrying on such business, hires, leases, uses or occupies any space for a period of less than one
year. Any merchant who does business within a shopping center and operates pursuant to a lease
of at least one year shall not be defined as an itinerant merchant. No person shall be deemed an
itinerant merchant solely because the person exhibits or otherwise displays goods or services or
information concerning goods or services so long as the person does not sell, contract to sell, or
offer to contract to sell, such goods or services. Any itinerant merchant who sells alcohol shall also
be subject to relevant laws and license fees described in § 6-38, 6-39, or 6-39.1 of this chapter, in
addition to any itinerant merchant license fees imposed in § 6-47.
0623:110280.1 1
Sec. 6-4. - License fees.
a. Every person engaged in a business which is licensable pursuant to this chapter shall pay
an annual fee if the total gross receipts, or gross purchases in the case of wholesale
merchants, from the licensable business activity are $10,000.00 or more, but less than
$300,000.00 ("license fee cap"), during the base year. An annual license fee shall be paid
for each licensable business activity. The annual fee shall be calculated as follows:
Gross Receipts/Purchases of Each Licensable Business Activity IFee
$1.00—$9,999.99 1$0.00
$10,000.00—$299,999.99 1$10.00
b. The heense fee eap provided in subseetion (a) shall iner-ease eaeh yeaf by the same ani
pefeenlage > if an > in the GPI U (all items b fiael and b
1 nm f the ,.,ior-..eanThe county administrator shall review the license cap at least every
three years and recommend changes to the board of supervisors he deems appropriate.
•••
Sec. 6-7. - Certain permits or certificates required.
Every person subject to licensure for acting as a bondsman, fortune-teller, massage
thefapist, massage ^Brie opera* nightclub operator, taxi driver or solicitor, or adult business
operator shall first obtain a permit or certificate as required by chapter 15.
Sec. 6-15. - Due dates and penalties.
(a) Each person subject to licensure under this chapter shall apply for a license and pay the
applicable tax and fee prior to beginning business if he was not subject to licensure in the
county on or before January 1 of the license year, or no later than March 1 of the license
year if he was subject to licensure in the county prior to January 1 of the license year. In
the case of licenses for non -continuous, periodic, or annual events or sales. including those
for itinerant merchants, vendor events, performances or amusements (such as public shows,
athletic events, or exhibitions, or operation of amusement devices), carnivals, circuses, and
going -out -of -business sales, such payment and application for license shall be due prior to
beginning operations for the sale or event in the current year, whether or not a license was
obtained in a prior year, unless otherwise stated within this chapter. For events for which
apromoter is responsible for a vendor event license or other license based on attendance
or vendor count, the commissioner shall have discretion to allow payment after start of the
event.
r•z•r
0623:1.10280.1 2
ARTICLE II. - TAX RATES FOR LICENSE TAXES
COMPUTED UPON BASE YEAR GROSS RECEIPTS
Sec. 6-23. - Imposition of taxes generally.
a -.-No tax shall be levied pursuant to this article on any business whose base year gross
receipts, or gross purchases in the case of wholesale merchants, were less than $300,000.00. If the
base year gross receipts of the licensable business activity are greater than or equal to $300,000.00
("license cap fee"), the amount of such gross receipts shall be reduced by $300,000.00 for the
purpose of calculating the applicable tax and the business shall pay the tax on the reduced amount
or a license fee of $10.00, whichever is greater. The $300,000.00 reduction shall not apply to any
estimates made under section 6-24 but shall apply to the correction of such estimates.
ARTICLE III. - FLAT FEE LICENSE TAXES
•••
Sec. 6-40. - Promoters of athletic contests, races, etc.
Every person presenting a professional or for-profit basketball, baseball, football, wrestling
or boxing match or similar competitive athletic performance or exhibition, or presenting an
automobile, motorcycle or go-cart or similar vehicle, horse, dog or animal race or contest, and who
charges an admission fee to spectators for such event shall pay a license tax of $20.00 for every
day of the event. If the event includes outside vendors, the promoter may also be subject to
licensure under § 6-50 (vendor event) of this chapter; likewise, individual vendors, including the
promoter if he is selling at retail, may be subject to additional license requirements within this
chapter, including_§ 6-47 (itinerant merchants) or other relevant license categories.
Sec. 6-42. - Carnivals and circuses.
(a) Every person operating a carnival or circus shall pay a license tax of $300.00 for the first
week of the carnival or circus and $100.00 for each additional week. No additional license
shall be required of the carnival or circus licensee for the privilege of selling soft drinks,
confections, food, souvenirs and novelties on the grounds on which the carnival or circus
is operated. If the carnival or circus includes outside vendors, the promoter may also be
subject to licensure under § 6-50 (vendor event) of this chapter; likewise, individual
vendors, including the promoter if he is selling at retail, may be subject to a separate or
additional license under § 6-47 (itinerant merchants) or other relevant license(s) under this
Code.
0623:110280.1 3
3•T
Sec. 6-47. - Itinerant merchants.
(a) Except as provided in subsections (b), (c), (d), (e), (f), and (g), every itinerant merchant
shall pay a license tax of $250.00 for each location used during r,,nuar-<, thr-ougl june of.
the license year, and shall pa�, a lieense tax of $250.00 f -E).- eaeh leeation used dii-m- T -1—b
+1,,..,,,g Deee,� be - of the l ieense year a calendar year.
b
(b) No license tax shall be imposed on any itinerant merchant who sells or offers for sale in
person or by his employees only the following items or any of them if such items were
grown, e -produced, or harvested by him or by his employees and were not purchased by
them for sale: ice, wood, charcoal, meats, milk, butter, eggs, poultry, game, vegetables,
fruits or other family supplies of a perishable nature or farm, domestic or nursery products
or fish or animal products harvested from the water.
(e) A license tax of $50.00 shall be imposed on each itinerant merchant for each location used
during the license year by such itinerant merchant to sell or offer for sale in person or by
his employees e ly the following items ^ of *l,a„, food and drinks of a perishable
nature. including farm or domestic or nursery products or fish or animal products harvested
from the water if such items were not grown, e --produced, or harvested by him or by his
employees: , b ,
ftuits or- other- edible family supplies of a perishable nature.
•••
(e) A license tax of $50.00 shall be imposed on an itinerant merchant for each location used
during the license year for activities conducted as part of an event conducted or sponsored
by any department of the county or state government. The commissioner of the revenue
may reauire written verification and/or other presumptive proof from an authorized
representative of such government department as evidence of sponsorship. Presumptive
proof of sponsorship should include, but may not be limited to, a significant contribution
of time, money, or other resources.
(h) An itinerant merchant who does business within a fully enelos shopping center building
pursuant to a valid lease shall be considered a retail merchant under this chapter if the
following conditions are met:
(1) The merchant has engaged in the business at the shopping center for 12 continuous
months and has obtained the license and paid the tax required by this section for
such 12 -month period;
0623:110280.1 4
(2) The merchant applies for a retail merchant license at the expiration of such 12 -
month period; and
(3) The merchant continues to engage in the business at the shopping center on a
continuous basis. Upon satisfying conditions (1) and (2) above, the merchant shall
be taxed as if the merchant had been a retail merchant for the entire 12 -month period
described in subsection (1) above.
...
(k) An itinerant merchant who does business at a vendor event at which the promoter of such
event has obtained a vendor event license shall be considered to be doing business under
such license. For that event location, the itinerant merchant license tax shall not apply.
Nonprofit organizations are exempt from having to obtain a vendor event license. An
exempt organization may voluntarily choose to purchase a vendor event license, in which
case itinerant merchants who participate in the event shall be considered to be doing
business under that license and for that event location the itinerant merchant tax shall not
apply.
Sec. 6-48. - Peddlers.
Every peddler who is not expressly exempt from a license tax under the provisions of this
chapter shall obtain a license for the privilege of doing business in the county and shall pay a
license tax as set forth below:
(a) Unless otherwise provided in this section or in some other section of this chapter,
the license tax for each peddler selling or offering for sale goods, wares and
merchandise shall be $500:00$250.00 for the license tax year.
1 • 1
(c) No license shall be imposed on any peddler who sells or offers for sale in person or
by his employees only the following items or any of them if such items were grown,
or -produced, or harvested by him or by his employees and were not purchased by
him for sale: ice, wood, charcoal, meats, milk, butter, eggs, poultry, game,
vegetables, fruits or other family supplies of a perishable nature or farm, domestic
or nursery products or fish or animal products harvested from the water.
(d) A license tax of $25.00 per vendor or vehicle for the license year shall be imposed
on any peddler who sells or offers for sale in person or by his employees food,
drinks, or otherog ods the following items or any of them if such items were not
grown, or -produced, or harvested by him or by his employees. meas, milk,btAter,
eggs,poultry, fish, > seafood, game, vegetables,
supplies of a perishable n
;and who, for the purpose of peddling such food,
drinks, or goods, does not stay in one location or allow his vehicle to remain in
0623:110230.1 5
five
place any longer than is necessary to conclude a sale of any goods, wares, or
merchandise or a continuous uninterrupted series of sales thereof, for any
than a maximum of 30 minutes.
MM "WI am-WATAW
111 11,11111 ZUSILLIMAZELLM
(fe) A peddler whose activities are conducted solely for charitable purposes and who is
not paid for his services shall not be required to pay any license tax under this
section.
(hf) A peddler who sells fire wood for home consumption shall not be required to pay
any license tax under this section.
(ig) A peddler's license shall not be transferable and shall not be subject to proration.
The full amount of the license tax shall be paid when assessed.
qh) It shall be unlawful for a peddler to park, stand, stop or allow a vehicle to remain
in any place for the purpose of peddling ^ lengef than ; neeessafy to ^ el a^
peddlingsale of any goods, war -es or- — -;4 eei4inuetts tininter-r-upted series e
sales thereof, and in an), evet4 it shall be unlawful fef a peddler- to pafk, stand, stop
more than -3-0
minutes8 hours in any day.
(IEi) The license tax imposed under this section shall be imposed upon each person and
each agent of a corporation, association, or other entity who conducts the activities
of a peddler; except that peddlers who all peddle from or in close proximity to a
vehicle and who all peddle the same type of goods, wares or merchandise may
obtain a single peddler license for each vehicle, .,,high shall list the names of all
peddlingthese peddlers . The license tax
for such license shall be the amount of tax that would otherwise have been charged
to one of those peddlers.
Sec. 6-50. - F'^^ '"' r-kets, ^r -aft shows and firad^ 'tow- Vendor events.
(a) Every person engaged in the business of organizing, promoting or managing a flea market,
er-aft show or trade endor event shall pay a license tax calculated in accordance with
subsection (c).
0623:110280.1 6 `^,
,�
(b) No person participating in a flea ark�eFaft show ^r trade sho= vendor event as a
merchant shall be liable for any license taxation on his gross receipts generated at such
show event or for a flat fee license as an itinerant merchant at the event under this chapter
if the promoter, manager or organizer of the show event obtains a license and pays the
license tax as provided in this section. If the promoter fails to file and pay a license
application pursuant to this section, all vendors participating in the event shall be subject
to the applicable licenses enumerated in this chapter. Vendors selling alcohol, irrespective
of participation in a vendor event, are also subject separately, t�quirements set forth in
6-38, 6-39, and/or 6-39.1 of this chapter.
(c) The license tax imposed by this section shall be equal to $2.00 per day f eaeh ,.,,^,.,.,,,,fit
sueh day. The maximum tax shall not exeeed $250.00 fef eaeh lieense f0f a show, but eae.h.
flea mafket, tfade show of efaft show shall r-equife a sepafate lieense. Sueh lie —, M-11.
not be b
length,Fanted f4 a pefied of time in excess of seven eonseoutive da�,s. in the event t
show taxed pufsuatA to this seetion exeeeds seven eenseeutive days in the ,
days,pfomotef or- managef shall be fequifed to obtain a new lieense fef eaeh additional se;'
and the maximum twi pfevided fef by this seetion shall apply to the new .
Sueh lieense tax shall be due and payable not latef than tl*-ee business days
b
^nelusio of the sho $25 per event per site or $100 annually for an unlimited number of
events at a single site vendor event. Within one week following the conclusion of an event
or quarterly for all events within a quarter if such license is annual, the promoter shall
provide the commissioner of the revenue a list of vendors who participated at the event.
The commissioner may, at his discretion, require this list before the event in the case of
promoters who are based outside of the county.
(d)manager-
liable undef this seetion to pay mor -e than $500.00 per- individual mer-ehaI4 per- 4H&
> the > manage.
of stieh show shall not be liable under- this seetion to pay iner-e t an $500.00 fef sueh
mer -eh nt at that lec-atien dur-ing that lieenseyean Promoters that are nonprofit
organizations are exempt from having to obtain a vendor event license. An exempt
organization may voluntarily choose to purchase a vendor event license, in which case
individual vendors participating in the event will not be required to obtain a separate
itinerant merchant license for that location.
(2) That this ordinance shall become effective January 1, 2018.
0623:110280.1 7
R.Ycbmoub igzme--zea patcb
Advertising Affidavit
300 E. Franklin Street
Richmond, Virginia 23219
(804) 649-6208
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
P.O. BOX 40
9901 LORI RD.
CHESTERFIELD, VA 23832
Account Number
3005440
Date
December 06, 2017
Date Category Description Ad Size Total Cost
12/06/2017 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 39 L 373.20
TAKE NOTICE
Take notice that the Board of Supervisors of Chesterfield County, Vi•
geia, at an a0ouned meeting on Wednesday, December 13, 2017, at 6
pm in the Coo Public MAI Room at the Ches Ield Adminestra•
tion Building, Route 10 and Lon cad, Chesterfield, Yrginia, will fold a
public hearing b corwider•
AnWim toamend the Code 0theCounty ofChesterfield, 1997,
asameuled,byamendingandre•enadSedioisfi•1,607,
6.4 &23,64, &42,647,64 and 690 relating to business licenses
for milts.
The proposed amendments Oil r �ce the license dassiliabons of
fleamarket,craftshow,andtree wdhanew dassifiationdied
"vendor event" which will now exillidtly include event such as art
shows, festivals, farmer's markets, sporting events, and events where
food trucks operate replace the daily S2 nee ppee hnduuidual vendor per
event with a oris bare i2S nee or 5100 anroal fe, to lie paid by tlhe pro-
mote of the eveuk Ixovide that ron•profit �omoters who are exempt
from fKelSUre may Choose 10 purohM an award flCer6e so that IldNld
ual merchants
wilt be exempt reduce the Oinerard metliant from 5250
per locid n per hail year to 525D per location for the full year and ped
die IMM
to 5250 per year create a two tiered liceari� for ped
dl -V5
per vendor a vetxcle for peddlers wits do not sthy m any one
location fcr loruger than minute and f t50 pe yen fa ppeddlers lice
hood truck vendors that can remain in one Ilhcaton for 14 to 8
houurslday e><pard the license exemption fa cart merclhants in an en
closed shopping mall W cart merchards m any shug0 center, and add
fish or a .inial oroduucts harvested horn watts to the heat of homegrovm
Publisher of the
Richmond Times -Dispatch
This is to certify that the attached TAKE NOTICE Take notice t was
published by the Richmond Times -Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
11/29,12/06/2017
The First insertion being given ... 11/29/2017
Newspaper reference: 0000652193
Sworn to and subscribed before me this
A copy of the I text of the oruiom hnclud the proposed amend• ^ � � /1
ment, rs on filen the County AdminBtrator's office, Room 501, 9901 Lori (�) 2 1.0 o�
Road Chesterfield County, Yrginia and may be examined by all inter-
ested persons between the hours of &30 a.m. and 5:00 pm" Monday
through Friday.
Tire bearing is held d a pubkc facility d6gned to be accessible to pe
sons with disabilities, Any persorw with questions on the accessiblity
of the facl'ddyy a the need for reasonable accommodations should con Supervisor
taClJariiceBluleley,Clektothe Board, 976129 Persons needing io- Notary Public p
tt "er services for the deaf must notify the Clek to the Board no lot•
er than Friday, December 8, 2017.
Kimberly R. Harris
NOTARY PUBLIC
State of Virginia Commonwealth of Virginia
Notary Registration Number 356753
City of Richmond Commission Expires January 31, 2021
My Commission expires
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
jn
Meeting Date: December 13, 2017 Item Number: 19.
Subject:
Adjournment and Notice of Next Scheduled Meeting of the Board of
Supervisors
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
Motion of adjournment and notice of the Board of Supervisors'
organizational meeting to be held on January 10, 2018, at 6:00 p.m. in the
Public Meeting Room.
Preparer: Janice Blakley
Attachments: 1:1 Yes
Title: Clerk to the Board
No
0
00013 M