2017-08-23 MinutesBOARD OF SUPERVISORS
MINUTES
August 23, 2017
Supervisors in Attendance:
Ms. Dorothy A. Jaeckle, Chair
Ms. Leslie A. T. Haley, Vice Chair
Mr. Christopher M. Winslow
Mr. James M. Holland
Mr. Stephen A. Elswick
Dr. Joseph P. Casey
County Administrator
Ms. Jaeckle called the meeting to order at 3:00 p.m.
1. APPROVAL OF MINUTES FOR JULY 26, 2017
On motion of Mr.. Holland, seconded by Ms. Haley, the Board
approved the minutes of July 26, 2017, as submitted.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
2. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS,
DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION
On motion of Mr. Elswick, seconded by Ms. Haley, the Board
replaced the attachment to Item 12.D., Adoption of Resolution
Authorizing the Issuance of 'Virginia Resources Authority
Special Fund Revenue Borfds for Financing County Projects, and
approved the agenda, a's amended.
Ayes: Jaeckle, Haley, Winslow,'Holland and Elswick.
Nays: None.
3. WORK SESSIONS
3.A. EVERY DAY EXCELLENCE - COMMUNITY CORRECTIONS
Dr. Casey announced Mr. Drew Molloy, Director of Community
Corrections Services, has been notified that he is this
years' recipient of the Walter Dunbar Memorial Award. This
national award recognizes significant accomplishments by a
practicing professional in the field of probation and/or
parole and is presented in honor of one of APPA's most
distinguished colleagues, the late Walter Dunbar.
i
Mr. Molloy thanked Dr. Casey and the Board of Supervisors for
the special recognition.
17-1021
08/23/17
3.B. DRUG COURT UPDATE
Ms. Melanie Meadows, Drug Court Administrator, joined by
Judge Fredrick Rockwell, Circuit Court Judge and leader of
the Adult Drug Court and Mr. Geoff Easton, Assistant
Commonwealth's Attorney presented an update relative to Drug
Court operations. Ms. Meadows stated in Drug Court,
defendants before the court are given the opportunity to work
on recovery in the community where they live. She further
stated avoiding some of the incarceration costs, they are
able to work, pay court fines/costs, restitution and child
support, all while remaining in the community mending
relationships, being held accountable for their time and
actions, and working on comprehensive recovery. She stated
once drug court steps out, the participants are in a better
place for continued success. She then introduced Mr. Michael
Hoy, a current participant, who shared his past and
experiences with the program.
Mr. Holland commended Mr. Hoy for his recent measure of
success in the program and exhibition of courage.
In response to Ms. Jaeckle's question, Mr. Hoy stated he has
a plan in place if the need arises for medication meant for
his back pain.
Ms. Haley highly praised Mr. Hoy for his truthfulness and
heartfelt testimony of rehabilitation, as well as the
program's value relative to future funding opportunities.
Ms. Jaeckle and Mr. Elswick also extended their compliments
to Mr. Hoy for his continued success with the program and
wished him well in the future.
In response to Mr. Holland's question, Judge Rockwell stated
Mr. Hoy serves as a mentor for other program participants.
Ms. Meadows stated two programs have been implemented in the
last two years by incorporating a therapy dog and fish tank
to aid in recovery.
Dr. Casey expressed his appreciation for the presentation and
spoke to his experiences witnessing testimonials like Mr.
Hoy's in the Drug Court setting. He noted interest in
replicating others' success stories in the future. He
recommended producing drug court videos for both county and
school use.
Discussion ensued relative to the success of the drug court
program.
In response to Ms. Haley's question, Ms. Meadows stated at
any given time there are active members in the mid-40s for
the adult drug court. She further stated outcomes in
Chesterfield are relatively low relative to arrest/conviction
recidivism.
In response to Mr. Holland's question, Ms. Meadows stated
there is no waiting list for the program.
Mr. Easton stated he personally screens every participant and
guides them through the process. He further stated Mr.
William Davenport has been involved since the inception of
drug court and continues to support the program. He noted
there is a limitation of .resources to help individuals with
addiction and highly praised the success of the initiative.
17-1022
08/23/17
3.C. REAL ESTATE HOUSING MARKET AND HOME BUILDING INDUSTRY
UPDATES
Ms., Laura Lafayette, Chief Executive Officer, Richmond
Association of Realtors, updated the Board of Supervisors on
Chesterfield's housing market, including trends in
residential sales. She stated Central Virginia's economy and
job growth are outperforming the nation's; the average annual
job growth historically in Central Virginia is 7,200 jobs;
the average annual job growth in the last six years is
12,400;. and the unemployment rate is below 4 percent. She
further stated housing affordability remains a challenge with
19 percent of Chesterfield households being cost burdened;
11.5 percent are severely cost burdened; and the age cohorts
of 65-74 and over 75 are the two fastest growing age cohorts
in Chesterfield'. In closing, she reviewed some key strategies
moving forward which include_ connecting jobs to housing;
corridor strategies for density and land banking; pursuing
mixed use and mixed income; preservation/revitalization of
older affordable- housing stock; and creation of more
affordable options for seniors.
Ms. Jaeckle noted the possibility of developing affordable
housing for seniors with fewer amenities and smaller square
footage.
In response to Ms. Jaeckle's remarks, Ms. Lafayette noted her
ongoing research on companies that have done significant
efforts with smaller housing in a detached environment.
Ms. Jaeckle suggested developing housing for seniors and
younger people on pockets of land along the Jeff Davis
Corridor.
In response to Ms. Jaeckle's remarks, Ms. Lafayette stated
inner -rings of suburban neighborhoods in the county could
easily be preserved. She further stated a trust could aid in
the development of senior housing along the Jeff Davis
Corridor.
Ms. Danna Markland, Chief Executive Officer, Home Building
Association of Richmond, then presented a market update from
the home building industry.
In -response to Ms. Jaeckle's question, Ms. Markland stated in
terms of the industry normal market, prior to 2005 would be
considered a normal market.
In response to Mr. Elswick's question, Ms. Markland stated
only 56 percent of the normal market has improved and is
still recovering from the recession prior to 2005.
Ms. Markland continued her presentation by stating the Home
Building Association of Richmond is a trade association for
500+ member businesses involved in all aspects of the
residential land development and construction industry. She
then reviewed Chesterfield's new home closing and average
sale prices by submarket. She stated a way to increase
affordable housing inventory is by constructing smaller homes
with lower square footage requirements and creating higher
density along transit corridors for seniors and entry-level
markets.
17-1023
08/23/17
Discussion ensued relative to sub -contractor wage growth and
capacity.
Ms. Jaeckle stressed the importance of shifting the focus on
rate of growth of new housing that can be absorbed in the
county budget without increasing taxes. She stated technical
schools should target individuals who are interested in trade
jobs.
Mr. Holland stressed the importance of transportation for
senior citizens along the Jeff Davis Corridor.
3.D. SCHOOL GROUNDS READINESS
Dr. James Worsley, Director of Parks and Recreation, and Mr.
Jim Perdue, Assistant Director of Parks and Recreation, gave
an update to the Board of Supervisors relative to school
grounds readiness. He stated Parks and Recreation staff is
currently cutting and maintaining grass at 169 facilities,
with over 1,400 acres of park and school land from mid-March
to October. He noted 65 of those locations are school grounds
and a 14 -day mowing cycle has been implemented. He stated the
possibility of funding may be needed in the future dedicated
to additional resources. He further stated all school
facilities are slated to be ready by September 5.
Discussion ensued relative to funding for additional mowing
rotations and seasonal staff.
Mr. Perdue stated 85-90 percent of staff are working through
the weekends and extra hours during the week to ensure school
grounds are maintained by the start of the school year.
Dr. Worsley presented a slideshow of several county schools
which have already been maintained and are ready for the
first day of school.
In response to Mr. Elswick's concerns regarding irrigation
and appearance of renovated schools, Ms. Nita Mensia-Joseph
stated irrigation systems have been added to the front
entrances of all new elementary schools.
Discussion ensued relative to maintaining grass on school
grounds and walking paths.
Dr. Casey stressed the importance of the annual update on
school grounds and inner and outer facility maintenance and
appearance.
Mr. Holland inquired about the status of custodial services
in county schools.
Discussion ensued relative to the importance of maintenance
and upkeep of school appearances.
3.E. DIGITAL COUNTY AWARD, WEBSITE MODERNIZATION AND SHARED
SERVICES WEB PAGES UPDATE
Mr. Barry Condrey, Chief Information Officer, and Ms. Nicole
Maillet, E -Government services manager, provided an update on
the county website modernization project. Mr. Condrey stated
every year the Center for Digital Government conducts a
national survey to gauge counties use of technology for
innovation and to accomplish the goals of the county. He
further stated the county placed -third overall in the nation.
He stated some of the efforts documented in the county's
17-10-24
08/23/17
submission that impressed the judges included the social
services application modernization, the new GeoSpace website
for geospatial information, the Community Care mobile
application, the public internet access .service Citizen Wifi
and the "Budget in Brief" document from the county website.
He further stated this award and the county's continued
national leadership as a digital county, is a direct
reflection of the Board's priorities -and support.
Ms. Maillet continued the presentation by stating_
Chesterfield.gov is the county's digital front door which is
an enterprise system that needs modernizing. She further
stated the platform has unique built-in functionality_ to
enhance online services by allowing the implementation of
projects where payments can be taken online; provides a
robust calendar management system; provides functionality to
showcase community facilities and -.make reservations; provides
the ability to sunrise/sunset content; includes a media
center and integrates with social media; provides the ability
to create custom forms and to process requests online and
document management with an agenda management system. She
stated staff is conducting content audits with departments
and aligning the content they have in the site with analytics
in order to focus on strengths, weaknesses and eliminating
expired, redundant content, and rewriting and streamlining
content to today's standards. She further stated the outcome
provides significant accessibility improvements for mobile
users who tend to scan content, people who use assistive
devices, people with cognitive impairments or those who have
English as a Second Language. She stated additionally, this
platform provides departments the ability to maintain their
own web content.
Mr. Condrey noted one resident has been identified to assist
with the design and staff will be working with Communications
and Media to contact some of the graduates of the Government
Citizens Academy to work on the project. He.stated it is very
important to the project team to have that feedback and
involvement. In regard to the timeline for the project, he
stated a vendor has been selected for the content management
system, and there is a need to select a vendor for the design
of the website. He further stated conversion of a website can
take up to.a year, and staff has already started some of that
work with county departments. He stated after the design
vendor is selected, staff will be able to produce a more
formal project plan and schedule.
Mr. Elswick and Ms. Jaeckle recommended having staff contact
county resident Mr. Freddy Boisseau*to assist with the design
of the website.
In response to Mr. Holland's question, Mr. Condrey stated the
project budget is $315,000. He noted the county does not have
investments in CivicPlus servers and hosting software.
Dr. Casey stated the online modernization and accessibility
approach is focused on the citizen and customer perspective.
Mr. Condrey stated CivicPlus delivers solutions that improve
the dynamics between people, process and structure.
Dr. Casey stressed the importance of transparency and
engagement attributes of county and school functions for all
county citizens.
Ms. Maillet concurred with Dr. Casey's remarks.
17-1025
08/23/17
3.F. FRIENDS OF THE LIBRARY UPDATE
Mr. Mike Mabe, Library Director, and Ms. Andrea Brown,
President of the Friends of the Chesterfield County Public
Library, provided an update to the Board of Supervisors
regarding trends of the library and the activities of the
Friends of the Library. Mr. Mabe stated Chesterfield County
Public .Library (CCPL) has 250,000 active users who visit 1.5
million times per year.
In response to Mr. Elswick's question, Mr. Mabe stated a
person's visit is logged through an infrared counter at the
gate.
Mr. Mabe continued his presentation ,by highlighting
individualized learning experiences through the CCPL Way
model of customer service.
Ms. Brown stated the mission of the Friends of the Library is
to help the CCPL achieve its objectives and generate
community support for those objectives. She further stated
there are currently 700 dues -paying members with the
collaboration of the Credit Union. She stated the Friends of
the Library encourages and promotes donations 'of gifts,
financial and otherwise, which may assist the library;
fostering the idea of the CCPL as an active and dynamic
cultural, educational and recreation force in the community
and encouraging its use as a community center for such
activities; and providing willing volunteers for library
activities.
Mr. Mabe then reviewed usage patterns and customer feedback
relative to the North Courthouse Road Library and Midlothian
Library.
Regarding services libraries offer, Ms. Brown, stated story
times are still standard. She further stated early learning
story times integrate the known components of childhood
learning and brain development. She stated the program helps
parents learn how to read with their child so they are better
prepared for Kindergarten.
Mr. Mabe stated CCPL produces 4,484 programs per year, which
include preschool coding programs, CCPL Comic -Con, the Louis
Sachar Author Event; and STEM Programming. Regarding updates,
he stated the increased funding for hours and materials in
FY2017 has resulted in the immediate regain of 58 percent of
Thursday traffic lost after hours were restored; visitors to
the facilities are up 2 percent; and the circulation of total
material use is stable with no reductions.
Discussion ensued relative to the preservation of library
hours on Thursday and the total hardcopy material use by
citizens.
Regarding the CCPL Friends of the Library updates, Ms. Brown
stated the installation of the Envisionware DS scanning
system has replaced aged photocopy machines. She then
highlighted aspects of the Cooperative Fund -Raising Committee
which is a' collaborative organization of the CCPL/Friends
Financial Development Committee. In closing, she thanked Mr.
Mabe for his leadership and members of the Board of
Supervisors for their continued support.
17-1026
08/23/17
Mr. Holland expressed his appreciation to Mr. Mabe and
members of the Friends of the Library for their- many
contributions to the community which educate citizens and
encourage interest in library resources and activities.
Ms. Brown announced CCPL was named Partner of the Year 2017
by Chesterfield County Public Schools which include the Joint
Summer Learning Program, CCPL/CCPS Open House Program and
Chromebook initiative support. She stated the library system
has assisted with the Chesterfield Community Services Board
with the Diaper Drive and Suicide Prevention Programming.
Mr. Mabe. then highlighted the 2017 NACo Awards which include
the Summer Lunch at the Library Program and the Teen Spring
Break Leadership Institute. He also announced the initiative
PlaySmart with Toddlers was the winner of 2017 NACo and VACo
awards and the recipient of NACo's "Brilliant Ideas at Work"
Award. He stated the traffic continues to increase at the
North Courthouse Library; however, there still is a struggle
with technology.
Ms. Jaeckle suggested working with Ms. Georgia Smith, Multi -
Family Housing Crime Prevention Coordinator, regarding .the
possibility of scheduling story times at specific apartment
complexes and also transporting children from those complexes
to the library for story time events.
In response to Ms. Jaeckle's request, Mr. Mabe stated a
replacement van will be used for transportation intended for
programming capabilities.
Mr. Elswick noted. the librarian at the Ettrick-Matoaca
Library is well-respected and very involved with the
community.'
Mr. Winslow suggested the possibility of transporting
children from Mallard Cove Apartment Complex to the North
Courthouse Road Library.
4. REPORTS
There were no Reports at this time.
5. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
Mr. Louis McCrone expressed concerns relative to code
compliance issues with a tenant in Blackburn Trailer Park.
In response to Mr. McCrone's concerns, Ms. Jaeckle stated she
has been working with Mr. Shane Bailey to resolve the issue.
Mr. McCrone noted he has been in contact with Mr. Bailey and
expressed appreciation to Ms. Jaeckle for her efforts.
6. DINNER
On motion of Mr. Holland, seconded by Ms. Haley, the Board
recessed to dinner in Room 502 with members of the Friends of
the. Library .
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17-1027
08/23/17-
Ms. Jaeckle reported with great sadness that former county
Treasurer,._Mary Arline McGuire, passed away today. She stated
Ms. McGuire began her career in the, county Treasurer's office
in 1948, was elected as Treasurer in 1979 and served with
honor and distinction until she retired in 1991. She asked
for a moment of silence for Ms. McGuire and for Virginia
State Police pilots Lt. Jay Cullen and Berke M.M. Bates, who
were killed in a recent helicopter crash. .
7. INVOCATION
The Honorable James Holland, Dale District Supervisor, gave
the invocation.
8. PLEDGE OF ALLEGIANCE
Eagle Scout Lamont Barnes led the Pledge of Allegiance to the
Flag of the United States of America.
9. COUNTY ADMINISTRATION UPDATE
9.A. EVERY DAY EXCELLENCE - BUILDING INSPECTION
Dr. Casey introduced Ms. Laura Rossie and Mr. Victor
Battaglioli who shared their excellent experience working
with the Building Inspection Department.
9.B. OTHER COUNTY ADMINISTRATION UPDATES
Mr. Matt Harris, Budget Director, presented information to
the Board of Supervisors relative to a new taxpayer receipt
tool. He stated the receipt tool demonstrates how a
household's annual tax dollars are invested across a range of
local programs and services in several categories:
government, operations, public safety, health and welfare,
community development, parks, recreation and cultural,
schools and facilities and infrastructure. He further stated
the receipt is restricted only to real estate and personal
property payments made from households, and does not factor
in more variable sources such as sales tax. He stated the
taxpayer receipt tool is part of .Blueprint Chesterfield, the
county's outreach efforts regarding the annual budget.
Mr. Holland commended Mr. Harris and Budget and Management
staff for their. efforts relative to the new taxpayer receipt
tool.
• In observance of Virginia Farmers' Market Week, Dr.
Casey recognized the Chesterfield County -Farmer's Market
for its abilities to help foster independently -owned
family businesses.
Ms. Jaeckle highly praised the success of the Chesterfield
County Farmer's Market and expressed her appreciation to
staff for their efforts managing local vendors.
17-1028
08/23/17
10. BOARD MEMBER REPORTS
Mr. Winslow announced he provided greetings at The Most
Worshipful St.,John Grand Lodge Grand Communication on August
9th
Ms. Jaeckle announced she, along with Mr. Winslow and Mr.
Elswick, attended Officer Ryan Cappelletty's Street Naming
Ceremony at River City Sportsplex on August 21St.
11. RESOLUTIONS AND SPECIAL RECOGNITIONS
11.A. RECOGNIZING THE 2017 NATIONAL ASSOCIATION OF COUNTIES
(NACO) AND VIRGINIA ASSOCIATION OF COUNTIES (VACO)
ACHIEVEMENT AWARD WINNERS
Mr. Lassiter stated Chesterfield County is the recipient of
17 Achievement Awards from the National Association of
- Counties (NACo) this year for innovative programs and
services. The following recipients were recognized by Board
members and Dr. Casey, and department representatives were
presented with the 2017 NACo Achievement Awards:
DEPARTMENT
Fire Department
Loy Senter, Jr.
Fire Chief
Human Resources
Kristi Brittle
Principal HR Benefits Analyst
Lynne Wingfield
Wellness Coordinator
IST and Social Services
Joe Pugh, Deputy CIO, IST
and Kiva Rogers, Executive Director
Social Services
Learning & Performance Center
Kevin Bruny
Director and Chief Learning Officer
Janet Roberts
Assistant Director
T.i},rnri oa
PROJECT
Toxic Exposure
Reduction Program
Retirement Planning Seminar
Wellness Incentive Program
Social Services Case
Management System
Mentoring Pilot
Microsoft Office 365
Training for County
Employees
II Carolyn Sears Teen Leadership Institute
Assistant Director at the Library
Carolyn Sears
Assistant Director
Carolyn Sears
Assistant Director
17-1029
Summer Food Program
at the Library
Play Smart with
Toddlers: an early
learning experience
08/23/17
Mental Health Support Services
Susan Medeiros Court Clinician
Assistant Director
of Clinical Services
Parks and Recreation
Margaret Carlini Seeding Community
Henricus Education Supervisor Participation
Lisa Trapp Archery Program
Rockwood Nature Center Director
Police Department
Col. Thierry Dupuis Larceny/Heroin
Chief of Police Investigative Group
Sheriff's Office
James Pritchett Heroin Addiction Rec
Captain Program (HARP)
Donald Huff Safe Exchange Zone
Captain
Utilities
Elizabeth Brooks Embracing a New
Customer Operations Notification Process
Administrator and Promoting
Positive Customer
Service
Charlie Quaiff Spoil Pile and
Water Operations Manager Vehicle Wash Down
Area Pollution
Control Improvement
Program
Mr. Dean Lynch, Deputy Executive Director for VACo, presented
the VACo Achievement Awards to the following winners:
Kevin Bruny
Director & Chief Learning Officer
Carolyn Sears
Assistant Director
Col. Thierry Dupuis
Chief of Police
James Pritchett
Captain
Mentoring Pilot
Play Smart with
Toddlers: an early
learning experience
Larceny/Heroin
Investigative Group
Heroin Addiction Recove�
Program (HARP)
Ms. Jaeckle congratulated and highly praised each department
on their prestigious recognitions.
17-1030
08/23/17
11.B. RECOGNIZING BOY SCOUTS UPON ATTAINING THE RANK OF.
EAGLE SCOUT
Mr. Dave Goode introduced Mr. Lamont Bruce Barnes, Mr.
Lindsay Lee Elkins and Mr. Charles Ward Nourse who were
present to receive the resolution. (It is noted the mother of
Mr. Kyle Ramon Bailey was present to accept the resolution on
his behalf.)
On motion of Mr. Winslow, seconded by Mr. Elswick, the Board
adopted the following resolution:
WHEREAS, the Boy Scouts of America was incorporated by
Mr. William D. Boyce on February 8, 1910, and was chartered
by Congress in 1916; and
WHEREAS, the Boy Scouts of America was founded to build
character, provide citizenship training and promote physical
fitness; and
WHEREAS, after earning at least 21 merit badges in a
wide variety of skills_ including leadership, service and
outdoor life, serving in a leadership position in a troop,
carrying out a service project beneficial to their community,
being active in the troop, demonstrating. Scout spirit, and
living up to the Scout Oath and Law, Mr. Lamont Bruce Barnes
and Mr. Kyle Ramon Bailey, both of Troop 178, sponsored by
Ivey Memorial United Methodist Church; Mr. Daniel Robert
Hall, Troop 897, sponsored by Mount Pisgah United Methodist
Church; and Mr. Lindsay Lee Elkins and Mr. Charles Ward
Nourse, both of Troop 876, also sponsored by Mount - Pisgah
United Methodist Church, have accomplished those high
standards of commitment and have reached the long -sought goal
of Eagle Scout, which is received by only four percent of
those individuals entering the Scouting movement; and
WHEREAS, growing through their experiences in Scouting,
learning the lessons of responsible citizenship, and
endeavoring to prepare themselves for a role as leaders in
society, Lamont, Kyle, Daniel, Lindsay and Charles have
distinguished themselves as members of a new generation of
prepared young citizens of whom we can all be very proud.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 23rd day of August 2017,
publicly recognizes Mr. Lamont Bruce Barnes, Mr. Kyle Ramon
Bailey, Mr. Daniel Robert Hall, Mr. Lindsay Lee Elkins and
Mr. Charles Ward Nourse, extends congratulations on their
attainment of Eagle Scout, and acknowledges the good fortune
of the county to have such outstanding young men as its
citizens.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
Ms. Jaeckle, Mr. Elswick, Mr. Winslow and Ms. Haley presented
the executed resolutions and patches to each Eagle Scout,
accompanied by members of their families, congratulated them
on their outstanding achievements and wished them well in
future endeavors.
Each Eagle Scout provided details of their Eagle Scout
project and expressed appreciation to their families and
friends for their support.
(It is noted Mr. Daniel Robert Hall was absent and will
receive his resolution at a later time.)
17-1031
08/23/17
11.C. RECOGNIZING MS. NANCY KIRN DEWIRE, MENTAL HEALTH
SUPPORT SERVICES, UPON HER RETIREMENT
Ms. Debbie Burcham introduced Ms. Nancy Kirn Dewire., who was
present to receive the resolution.
On motion of Mr. Holland, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, Ms. Nancy Kirn Dewire is retiring from the
Department of Mental Health Support Services on September 1,
2017, after providing 30 years of service to the youngest
citizens of Chesterfield County and their families; and
WHEREAS, Ms. Dewire was employed by Mental Health
Support Services from September 1, 1983 to March 6, 1987,
August 24, 1987 to July 10, 1989 and October 13, 1992 to
present; and
WHEREAS, Ms. Dewire was one of the original three staff
hired for the Chesterfield Infant Program as a joint endeavor
between the Community Services Board and Health Department;
and
WHEREAS, Ms. Dewire served in the capacity of early
intervention speech and language pathologist and service
coordinator; and
WHEREAS, Ms. Dewire worked tirelessly with Chesterfield
County infants and toddlers, from birth through the age of
three, with developmental delays providing assessments and
speech therapy, as well as support for parents and family
members; and
WHEREAS, Ms. Dewire is a member of the American Speech,
Language and Hearing Association where she participated in
special interest groups involved with early intervention,
swallowing disorders, and cranio -facial and velo-pharyngeal
disorders; and
WHEREAS, Ms. Dewire brought her knowledge of assessment,
oral motor and feeding, and cleft lip and palate to the
program and attended numerous conferences and trainings for
these special interests; and
WHEREAS, Ms. Dewire saw the agency through five location
changes and the progression from handwritten notes to
electronic medical,records; and
WHEREAS, Ms. Dewire consistently demonstrated
compassion, expertise in the field of early intervention
services and good humor, and will be greatly missed by
children, families, colleagues and co-workers alike.
NOW THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 23rd day of August 2017,
publicly recognizes the outstanding contributions of Ms.
Nancy Dewire and extends appreciation, on behalf of its
members and the citizens of Chesterfield County, for over 30
years of dedicated service to the county, congratulations
upon her retirement, and best wishes for a long, happy and
healthy retirement.
17-1032
08/23/17
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Ms. Dewire and that this
resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County, Virginia.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
Ms. Jaeckle presented the executed resolution to Ms. Dewire,
extended her sincere appreciation for her dedicated service
and offered best wishes upon her retirement.
Ms. Haley, Mr. Winslow, Mr. Elswick and Mr. Holland all
commended Ms. Dewire for her dedicated and exemplary service
to residents of Chesterfield County.
Dr. Casey presented Ms. Dewire with an acrylic statue and
county watch, highly praised her outstanding and noteworthy
service and wished her well upon her retirement.
Ms. Dewire, accompanied by members of her family, sincerely
thanked her colleagues in attendance and the Board of
Supervisors for the special recognition and kind sentiments.
A standing ovation followed.
11.D. RECOGNIZING MR. CHARLES R. QUAIFF JR., UTILITIES
DEPARTMENT, UPON HIS RETIREMENT
Mr. George Hayes introduced Mr. Charles R. Quaiff, Jr., who
was present to receive the resolution.
On motion of Ms. Haley, seconded by Mr. Elswick, the Board
adopted the following resolution:
WHEREAS, Mr. Charles R. Quaiff Jr. retired from the
Chesterfield County Utilities Department on August 1, 2017;
and
WHEREAS, Mr. Quaiff began his public-service career with
Chesterfield County on June 14, 1971, when he was hired by
the Chesterfield County Department of Utilities as a part-
time Maintenance Worker to perform general maintenance around
utility facilities throughout the county, and he served
faithfully in that position while attending _Virginia
Polytechnic Institute and State University; and
WHEREAS, Mr. Quaiff was hired full-time as a Meter
Installer on December 16, 1974, until he was promoted to a
Labor Foreman III on September 1, 1977, and then promoted to
Water Distribution Supervisor on November 23, 1981, and he
diligently worked with his team to ensure water mains and
service lines throughout Chesterfield County were adequately
maintained and repaired in an efficient and timely fashion;
and
WHEREAS, on November 25, 1991, Mr. Quaiff was promoted
to Water Operations Manager, where he managed, planned, and
tracked all aspects of the operation and maintenance of
Chesterfield County's water distribution system to maintain
water service to customers at all.times and was especially
conscientious of restoring service to customers during events
such as hurricanes and droughts, and he has served faithfully
in -that position until his retirement; and
17-1033
08/23/17
WHEREAS, Mr. Quaiff extended his expertise to the
water industry through active participation in the Virginia
Section of the American Water Works Association for over 35
years and as a charter member of the Distribution System
committee for over 29 years, and he also served as the
chairman of the Water Distribution Committee from 1997 to
1999, and was instrumental in the development of meter
madness, one of the premier national competition events for
water professionals; and
WHEREAS, Mr. Quaiff was a Trustee for the Virginia
Section of the American Water Association from 1999 until
2001, and under his leadership the organization developed
training programs and seminars for water professionals across
the state to further improve the level of education and
professionalism in the water industry; and
WHEREAS, Mr. Quaiff volunteered his free time to serve
on the Chesterfield Federal Credit Union Loan Audit and
Delinquency Committee to ensure the financial security of the
Chesterfield Federal Credit Union from 2006 until 2017; and
WHEREAS, Mr. Quaiff contributed to the department's role
of being a responsible steward of the environment by aiding
in the development of the Environmental Management System for
the water distribution section and becoming an E2 participant
in the Virginia Environmental Excellence Program; and
WHEREAS, Mr. Quaiff assisted in the development of
policies and procedures for the Department of Utilities and
was the first' chairman of the Fleet Steering Committee for
the county; and
WHEREAS, Mr. Quaiff was highly respected for his
knowledge of the water distribution system in Chesterfield
County; his knowledge and dedication to the Department of
Utilities was demonstrated with his assistance in developing
operational strategies for normal and emergency conditions,
and these strategies will continue to be used in the future
to ensure that the water customers of Chesterfield County
continue to receive the customer service Mr. Quaiff and his
staff are .known for; and
WHEREAS, Mr. Quaiff acted as an exemplary steward of the
public trust by providing exceptional oversight of the water
distribution system and staff, and routinely finding cost-
saving projects that ensured the water customers of
Chesterfield County -continue to receive the lowest utility
rates possible; and
WHEREAS, throughout his career with Chesterfield County,
Mr. Quaiff displayed outstanding dependability, aptitude,
good character and values and is known for his exemplary
customer -service skills by the hundreds of customers he has
personally interacted with.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 23rd day of August 2017,
publicly recognizes Mr. Charles R. Quaiff, Jr. and extends on
behalf of its members and citizens of Chesterfield County,
appreciation for more than 42 years of exceptional service to
the county,.
17-1034
08/23/17
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Mr. Quaiff and that this
resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
Ms. Jaeckle presented the executed resolution to Mr. Quaiff,
extended her sincere appreciation for his dedicated service
and offered best wishes upon his retirement.
Ms. Haley, Mr. Winslow, Mr. Elswick and Mr. Holland all
commended Mr. Quaiff for his dedicated and exemplary service
to residents of Chesterfield County.
Dr. Casey presented Mr. Quaiff with an acrylic statue and
county watch, highly praised his outstanding and noteworthy
service and wished him well upon his retirement.
Mr. Quaiff, accompanied by members of his.family, sincerely
thanked his colleagues in attendance and the Board of
Supervisors for the special recognition and kind sentiments.
A standing ovation followed.
11.E. RECOGNIZING COLONEL THIERRY G. DUPUIS, CHIEF OF
POLICE, UPON HIS RETIREMENT
Lt. Col. Kelly introduced Colonel Thierry G. Dupuis, who was
present to receive the resolution.
On motion of Mr. Winslow, seconded by Mr. Elswick, the Board
adopted the following resolution:
WHEREAS, Colonel Thierry G. Dupuis will retire from the
Chesterfield County Police Department on September 1, 2017,
after providing 38 years of faithful and outstanding -service,
including 10 years as Chief of Police, to the residents of
Chesterfield County; and
WHEREAS, Colonel Dupuis' law enforcement career began in
1977 with the Richmond City Sergeant's Office, now known as
the Richmond City Sheriff's Office, and continued with the
Virginia Commonwealth University Police Department before he
joined the Chesterfield County Police Department in 1979 and
completed the 5th Basic Academy; and
WHEREAS, Colonel Dupuis has held all ranks within the
police department, including officer, sergeant, lieutenant,
captain, major, lieutenant colonel, and colonel, and is the
agency's seventh Chief of Police and the first in the
department's history to have held every rank; and
WHEREAS, Colonel Dupuis is a graduate of the
Administrative Officers Management Program at North Carolina
State_ University, the Drug Unit Commanders Academy at the
Drug Enforcement Administration, the Professional Executive
Development Leadership School at the University of Richmond,
the F.B.I. National Executive Institute, and the LEAD Program
with the Weldon Cooper Center for Public Service at the
University of Virginia; and
17-1035
08/23/17
WHEREAS, during his tenure as Chief, Colonel Dupuis has
successfully overseen all police functions and operations
within the 446 square miles of Chesterfield County and its
growing -community of diverse residents, and has led an agency
that has grown in -sworn strength from 471 officers in 2007 to
535 officers in 2017, with 636 full --and part-time employees;
and
WHEREAS, Colonel Dupuis has served on several community
service boards, including the SAFE (Substance Abuse Free
Environment) Board of Directors, the John Tyler ASAP policy
board, and the Chesterfield County/Colonial Heights Community
Criminal Justice Board, was past president of the Central
Virginia, Law Enforcement Chief Executives Association, and
President and Vice -President of the Virginia Association of
Chiefs of Police; and
WHEREAS, Colonel Dupuis oversaw Chesterfield County's
successful effort to earn the Virginia Department of Criminal
Justice Services' Certified Crime Prevention Community
certification, which required the county to meet or exceed 12
DCJS requirements by enhancing crime prevention programs and
collaborating with the school system, the Chesterfield County
Sheriff's Office,, social services, and other community
constituents; and
WHEREAS, Colonel Dupuis promoted and facilitated the
expansion of police community outreach efforts, including
expanded Neighborhood and Business Watch programs, increased
National Night Out activities, increased participation in the
Community Academy program, which he is credited with
creating, and implementation of a Medication. Take -Back
program and policy, and he oversaw enhanced school safety
efforts in all county elementary, middle and high schools,
the placement of School Resource Officers at each John Tyler
Community College campus, and the opening of the Falling
Creek Police Station in 2017; and
WHEREAS, Colonel Dupuis fully supported, promoted, and
recognized the Pipes and Drums Team and Departmental Police
Honor Guard Team, which represents Chesterfield County and
its police department at .various memorial events, funerals,
and civic functions., including Police Memorial Week events in
the nation's capital, and made their activities and function
a priority; and
WHEREAS, Colonel Dupuis oversaw completion of the Enon
Driving Facility, where law enforcement officers from this
agency and others can participate in state-of-the-art
training in their assigned patrol vehicles, exceeding the
standards for in-service training and laying a foundation for
the safe delivery of services; and
WHEREAS, Colonel Dupuis oversaw the celebration and
recognition of the department's Centennial Anniversary in
2014, including the introduction of a newly designed uniform
patch; and oversaw a multi-year effort to remodel the
department's headquarters facility to enhance employee and
customer satisfaction and meet current building standards;
and
WHEREAS, Colonel Dupuis oversaw the department's 2017
achievement of accreditation through the Commission on
Accreditation for Law Enforcement Agencies (CALEA), and
oversaw the department's entry into the world of social
media, including Facebook and Twitter, through which the
department shares its story with the larger community; and
17-1036
08/23/17
WHEREAS, Colonel Dupuis is leaving the Chesterfield
County Police Department as a nationally recognized agency
committed to excellence and the maintenance of community
partnerships, and Chesterfield County and the Board of
Supervisors will miss his professional experience and wise
leadership.
- NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 23rd day of August 2017,
publicly recognizes Colonel Thierry G. Dupuis, and extends on
behalf of its members and the residents of Chesterfield
County, appreciation for his many years of service to the
county, congratulations upon his retirement, and best wishes
for a long and happy retirement.
AND,. BE IT FURTHER RESOLVED that a copy of -this
resolution be presented to Colonel Dupuis,. and that this
resolution be permanently recorded among the papers of this
Board of Supervisors.of Chesterfield County, Virginia.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
Ms. Jaeckle presented the executed resolution to Colonel
Dupuis and commended him on his many years of loyal,
dedicated service, honesty and integrity in the field of law
enforcement.
Ms. Haley, Mr. Winslow, Mr. Elswick and Mr. Holland all
highly praised Colonel Dupuis on his tremendous leadership,
accomplishments, and devoted service to county citizens.
Dr. Casey presented Colonel Dupuis with an acrylic statue and
county watch, congratulated him on his retirement and
expressed appreciation for his outstanding service to the
county.
Colonel Dupuis, accompanied by his wife, daughter and mother,
expressed his appreciation to the Board for the special
recognition and for all their support throughout the years.
A standing ovation followed.
12. NEW .BUSINESS
12.A. APPOINTMENTS
12.A.1. YOUTH SERVICES CITIZEN BOARD
On motion of Mr. Elswick, seconded by Mr. Holland, the Board
simultaneously nominated/appointed the following student
representatives to the Youth Services Citizen Board, whose
terms are effective September 1, 2017, and will expire on
June 30, 2018:
Name
District
Ms. Heaven Williams Dale
Mr. Aaron Harkabus Matoaca
Mr. Lawrence Jia At -Large
Ms. Hannah Lee At -Large
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17-1037
08/23/17
12.A.2. JOHN TYLER ALCOHOL SAFETY PROGRAM POLICY BOARD
On motion of Mr. Holland, seconded by Ms. Haley, the Board
simultaneously nominated/appointed Lieutenant Colonel Dan
Kelly to serve as a member on the John Tyler Alcohol Safety
Program Policy Board, whose term is effective immediately and
will expire on February 28, 2019.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.A.3. SAFE BOARD OF DIRECTORS
On motion of Mr. Holland, seconded by Ms. Haley, the Board
simultaneously nominated/ reappointed Mr. Imad Damaj to serve
on the SAFE Board of Directors, whose terms is effective
October 1, 2017, and will expire on September 30, 2020.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12'.A.4. SUPPLEMENTAL RETIREMENT PLAN TRUSTEE
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
simultaneously nominated/appointed Mr. Carey Adams as
Supplemental Retirement Plan Trustee, whose term is effective
September 1, 2017.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B. CONSENT ITEMS
12.B.1. ADOPTION OF RESOLUTIONS
12.B.1.a. RECOGNIZING COUNTY EMPLOYEES UPON THEIR
RETIREMENT
12.B.1.a.1. FIREFIGHTER KEVIN C. WALTON, FIRE AND EMERGENCY
MEDICAL SERVICES DEPARTMENT
On motion of Mr. Elswick, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, Firefighter Kevin C. Walton retired from the
Chesterfield Fire and Emergency Medical Services Department,
Chesterfield County, on August 1, 2017; and
WHEREAS, Firefighter Walton started his career in
Recruit School #21 in June 1989, and has faithfully served
the citizens of Chesterfield County for over 28 years in
various assignments as a firefighter at the Buford,
Midlothian, Clover Hill, Bensley, Dale, Rivers Bend and Dutch
Gap Fire and EMS Stations; and
WHEREAS, Firefighter Walton served on the Chesterfield
Fire and EMS Technical Rescue Team for 10 years; and
WHEREAS, Firefighter Walton was recognized with an
Emergency Medical Services Lifesave Award for his advanced
17-1038
08/23/17
lifesaving actions for an'unresponsive patient in December
1990; and
WHEREAS, Firefighter Walton was recognized with a Unit
Citation Award for his exemplary emergency actions while
fighting a fire that swept through a 58 -unit multifamily
apartment building in the Old Buckingham Station Complex in
May 1995; and
WHEREAS, Firefighter Walton was selected as Chesterfield
Fire and EMS Career Firefighter of the Year in 2009; and
WHEREAS, Firefighter Walton was recognized with a Unit
Citation Award for his actions in December 2011 during the
rescue of a citizen who had fallen into the James River; and
WHEREAS, Firefighter Walton was recognized with a Unit
Citation Award for his actions in July 2012 during a
successful rescue of citizens who had jumped into the water
to escape their burning boat at the Dutch Gap Boat Ramp; and
WHEREAS, Firefighter Walton was recognized with a Unit
Citation Award involving a citizen who was stabbed in the
neck during a domestic dispute in May 2016.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the contributions of
Firefighter Kevin C. Walton, expresses the appreciation of
all citizens for his service to the county, and extends their
appreciation for his dedicated service and congratulations
upon his retirement.
Ayes: Jaeckle,--Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.1.a.2. MS. JOHNNA L. CASEY, PARKS AND RECREATION
DEPARTMENT
On motion of Mr. Elswick, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, Ms. Johnna L., Casey will retire from the
Chesterfield County Parks and Recreation Department on
September 1, 2017, after providing 32 years of quality
service to the citizens of Chesterfield County; and
WHEREAS, Ms. Casey began her career- in the Parks and
Recreation Department in 1983 as a Seasonal Maintenance
Worker and returned in 1984' as a summer worker and then in
1985 was employed as a full-time Principal Maintenance
Worker; and
WHEREAS, in 1996, Ms. Casey was promoted to Senior Labor
Crew Chief for Landscaping, and in 2003, promoted to Park -
District Manager and is currently fulfilling the position of
Park District Manager for District 1 known as Dodd Shop where
she had the opportunity to champion and encourage employee
participation, work with local athletic associations, school
officials, community groups and other county departments and
agencies and develop, monitor and oversee contractual
services and construction projects and assist with special
events with the various groups; and
17-1039
08/23/17
WHEREAS, Ms. Casey has received recognition for
participation in the Fall River Renaissance, Team Spirit
Award and served as a volunteer for,Christmas Mother, and she
was recognized in 1994 as a Chesterfield County Quality
Leader and has collectively received 174 recognition letters
and awards for her performance within the department during
her career; and
WHEREAS, Ms. Casey has received certifications in Small
Engine Repair and Maintenance Training, Commercial Pesticide
Application Certifications, Commercial Horticulture Training,
Forklift Operator Training, Landscape Plant Materials I
Training, Forklift Practices and Procedures Training and
Labor Crew Chief Certification and attended Park and
Recreation Maintenance Management School; and
WHEREAS, Ms. Casey was Employee of the Month in
September 1989 and again in April 1992, and was Employee of
The Year in 2008, and again in,2010; and
WHEREAS, Ms. Casey has served on numerous committees to
include the Park Division Reorganization, Uniform, Timeclock
and Attendance Committees; and
WHEREAS, Ms. Casey has been a steadfast member of the
parks division's Environmental Management System Team (EMS)
since its inception in 2005; her dedication and leadership
has created a model for reducing environmental impacts and
provided for employee safety through procedures that reduce
hazardous waste and provide exceptional environmental and
safety training for staff, and during her 11 years on the
team, the department has held an ISO 14001 certification from
the International Organization for Standardization; and
WHEREAS, Ms. Casey was recognized in 1997 by the
Henricus Foundation for her efforts to "help make the Citie
of Henricus a reality". and participated in the first Henricus
Days and was instrumental in helping build the park and its
amenities from the ground up; and
WHEREAS, Ms. Casey has always performed above and beyond
expectations and had the best interests of her employees in
mind; on a normal work morning in 2015 while in route on a
busy interstate with an employee to a site, the employee
experienced a medical emergency and without hesitation, Ms.
Casey took action to protect the employee and innocent
citizens from harm and notified emergency personnel where
immediate assistance was provided, and her quick thinking and
direct actions provided a safe environment until assistance
could be provided; and
WHEREAS, Ms. Casey will be greatly missed by her
colleagues, co-workers, and the citizens of Chesterfield
County, who she has so expertly served, and her
accomplishments as a model leader with a strong work ethic
for the department provided an example and guide for
generations to come, as they live, work and play in the
county they and she call home.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes Ms. Johnna L. Casey,
and extends on behalf of its members and the citizens of
Chesterfield County, appreciation for her service to the
county, congratulations upon her retirement, and best wishes
for a long and happy retirement.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17-1040
08/23/17
12.B.1.a.3. MRS. MARY D. GARBER, POLICE DEPARTMENT
On motion of Mr. Elswick, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, Mrs. Mary D. Garber will retire from the
Chesterfield County Police Department on September 1, 2017,
after providing over 30 years of outstanding quality service
to the residents of Chesterfield County; and
WHEREAS, Mrs. Garber has faithfully served the county in
the capacity of School Crossing Guard, Assistant Child Safety
Coordinator, and Child Safety Coordinator, and she also
served as a General Instructor; and
WHEREAS, Mrs. Garber was instrumental in the development
and implementation of the Success Through Education and
Proactive Policing (STEPP) Program in Chesterfield County
Police Department, and has worked diligently to bring the
program to its effective, efficient and highly -rated status;
and
WHEREAS,. Mrs. Garber and the School Crossing Guards were
recipients of a Unit Citation Award for professional services
provided as they ensured children arrived home safely,
provided quality information to school children and their
parents and educated children regarding reporting suspicious
behavior; and
WHEREAS, Mrs. Garber and the Child Safety Office
received a Unit Citation Award for working tirelessly and
with great devotion in consistently providing quality
presentations of over 3,700 STEPP Programs in 36 elementary
schools; and
WHEREAS, Mrs. Garber has twice been the recipient of the
Mason T. Chalkley Outstanding Civilian Employee Award and the
recipient of the Mason T. Chalkley Award for Excellence for
her outstanding contributions to the Police Department, her
leadership in overseeing the implementation of the STEPP
program, and for her_, positive leadership and outstanding
dedication to the education and safety of school children;
and
WHEREAS, Mrs. Garber consistently worked effectively
with a large number of departments and agencies within and
outside of Chesterfield County in her role as supervisor of
Child Safety Officers and School Crossing Guards, always
promoting partnerships and good working relationships; and
WHEREAS, Mrs. Garber worked with the Virginia Governor's
office to share her knowledge of the STEPP program, which was
used as a model in the development of the KIDSafe Virginia
Initiative; and
WHEREAS,,Mrs. Garber received the 2015 Pat Cullen Award,
which is presented by the Positive Parenting Coalition to an
individual who has distinguished themselves in giving back to
the youth and to the community; and
WHEREAS, Mrs. Garber was responsible for organizing the
first Youth Academy offered by the Chesterfield Police
Department which was recognized as a major success; and
WHEREAS, Mrs. Garber made significant contributions to
many committees and task forces during her tenure dedicated
to the well-being of the county's youth including the
17-1041
08/23/17
Partnership for Youth, the School Traffic Safety Committee,
the Child Abuse Team, the Underage Drinking Task Force, and
was a board member of Substance Abuse Free Environment
(SAFE); and
WHEREAS, Mrs. Garber was an excellent team player and
always` displayed great professionalism and knowledge of
police and county policies in her daily interactions with
internal and external customers; and
WHEREAS, Mrs. Garber is recognized for her excellent
communications and human relations skills, her work ethic and
her teamwork, all of which she has utilized within the Police
Department and in assisting citizens of Chesterfield County;
and
WHEREAS, Mrs. Garber has provided the Chesterfield
County Police Department with many years of loyal and
dedicated service; and
WHEREAS, Chesterfield County and the Board of
Supervisors will miss Mrs. Garber's diligent service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes Mary D. Garber, and
extends on behalf of its members and the residents of
Chesterfield County, appreciation for her service to the
county, congratulations upon her retirement, and best wishes
for a long and happy retirement.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.1.a.4. CORPORAL RODNEY PRETKO, POLICE DEPARTMENT
Ori motion of Mr. Elswick, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, Corporal Rodney Pretko will retire from the
Chesterfield County Police Department on September 1, 2017,
after providing nearly 27 years of outstanding quality
service to the residents of Chesterfield County; and
WHEREAS, Corporal Pretko has faithfully served the
county in the capacity of Patrol Officer, Detective,
Detective First Class, Senior Police. Officer, Master Police
Officer, Career Police Officer and Corporal; and
WHEREAS, during his tenure, Corporal Pretko also served
as Field Training Officer, Patrol Rifle Operator, Instructor,
Crisis Intervention Team Member and Towing -Services
Coordinator; and
WHEREAS, Corporal Pretko was awarded the Police Star for
his bravery and dedication to duty for.three attempts- to
enter a burning smoke-filled home to rescue children trapped
in an upstairs bedroom, repeatedly trying to _gain access to
the victims until the arrival of Fire and EMS, who were then
able to locate the victims; and
WHEREAS, during his tenure, Corporal Pretko earned three
Life Saving Awards, two for actions he took on different
occasions to prevent individuals from attempting suicide and
one for utilizing a defibrillator and performing CPR prior to
17-1042
08/23/17
the arrival of rescue personnel to resuscitate an individual
who was in cardiac arrest; and
WHEREAS, Corporal Pretko
Rookie of the Year and was
Officer of the Year; and
was chosen as the 1992 Police
selected as the 1999 Police
WHEREAS, Corporal Pretko received two Chief's
Commendations for his investigative work and detailed plans
of action in response to multiple acts of vandalism and theft
in'the Brandermill and'Woodlake communities, which led to the
identification and capture of multiple suspects responsible
for well over $40,000 in damage and thefts; and
WHEREAS, Corporal Pretko was the recipient of a Chief's
Commendation for the successful resolution of a suicide
attempt by a 17 -year-old in possession of a loaded weapon; he
was able to develop a rapport with the teenager, which led to
the surrender of the weapon; and
WHEREAS, Corporal Pretko received a Chief's Commendation
for his investigation and surveillance which resulted in the
arrest of an individual involved in over 10.0 incidents of
indecent exposure in the -county over a four-month period; and
WHEREAS, Corporal Pretko was recognized with three
Chief's Commendation Awards specifically citing his
outstanding intelligence and law enforcement skills,
exceptional police actions and dedication utilized in
identifying and apprehending criminal suspects in three
difficult cases; and
WHEREAS, Corporal Pretko received an Achievement Award
for demonstrated leadership and teamwork in restructuring the
Police Department towing program, including standardizing the
contract process, tracking complaints and recommending the
establishment of a Towing Advisory Board; and
WHEREAS, Corporal Pretko earned an Achievement Award for
coordinating with his fellow officers to identify, capture
and obtain confessions from several suspects involved with
$11,000 of vandalism against businesses on the Midlothian
Turnpike corridor, and he also received an Achievement Award
for his actions in the capture of two suspects involved in a
breaking and entering and larceny investigation; and
WHEREAS, Corporal Pretko was consistently praised by his
supervisors for always being quick to volunteer for any
community activities, such as National Night Out, Community
Academy, Medication Takebacks and for taking time to become a
certified Project Lifesaver Instructor, always willing to
join in the search for a missing individual; and
WHEREAS, Corporal Pretko is recognized for his teamwork
and strong work ethic, his excellent communications and human
relations skills, all of which he has utilized within the
Police Department and in assisting residents of Chesterfield
County; and
WHEREAS, during his tenure, Corporal Pretko has received
numerous letters of, commendation, thanks and appreciation for
services rendered; and
17-1043
08/23/17
WHEREAS, Corporal Pretko has provided the Chesterfield
County Police Department with many years of loyal and
dedicated service; and
WHEREAS, Chesterfield County and the Board of
Supervisors will miss Corporal Pretko's diligent service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes Corporal Rodney Pretko
and extends on behalf of its members and the residents of
Chesterfield County, appreciation for his service to the
county, congratulations upon his retirement, and best wishes
for a long and happy retirement.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.1,.a.5. MS. BETTY BROWN THORPE, DEPARTMENT OF MENTAL
HEALTH.SUPPORT SERVICES
On motion of Mr. Elswick, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, Ms: Betty Brown Thorpe was hired by
Chesterfield Mental Health Support Services on August 10,
1998, and will retire September 1, 2017, after providing
outstanding service to the residents of Chesterfield County;
and
WHEREAS, Ms. Thorpe began her service for Chesterfield
Employment Services (CES) as a Custodian and was promoted to
Employment Assistant, Employment Specialist and Employment
Supervisor; and
WHEREAS, Ms. Thorpe worked as part of a self-directed
team with her peers from 2003 - 2007; and
WHEREAS, Ms. Thorpe assisted in the initial start-up of
the Overnight Transportation (now UPS) contract in 2005 and
was instrumental in other contracts including ten local group
homes, Richmond Olympiad, Fleet Management and the Henricus
Park office; and
WHEREAS, Ms. Thorpe assisted with the start-up of the
Rogers Building cleaning contract and assumed responsibility
for oversight of that contract in 2008; and
WHEREAS, Ms. Thorpe coordinated a small work group at
CES/CATC (Capital Area Training Consortium) to better support
the needs of individuals; and
WHEREAS, Ms. Thorpe facilitated a Consumer Focus Group
and played a key role in supporting staff during a
significant reorganization of CES in 2009; and
WHEREAS, Ms. Thorpe completed the Chesterfield
University School of Quality Certificate in 2009; and
WHEREAS, Ms. Thorpe participated in in Customized
Employment Training from the Virginia Commonwealth University
- Research Rehabilitation and Training Center in 2010; and
17-1044
08/23/17
WHEREAS, Ms. Thorpe consistently demonstrated a strong
work ethic and will be greatly missed by all who know her.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the outstanding
contributions of Ms. Betty Thorpe and extends appreciation,
On' behalf of its members and the citizens of Chesterfield
County, for 19 years of dedicated service to the county.-
congratulations
ounty;congratulations upon her retirement, and best wishes for a
long, happy and healthy retirement.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.1.a.6. MR. HOWARD A. JOHNSON, DEPARTMENT OF GENERAL
QW..RTTT('RP
On motion of Mr. Elswick, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, Mr. Howard A. Johnson joined Chesterfield
County Public Schools, Department of Pupil Transportation on
March 3, 1978 as a Service Mechanic II in the Walmsley School
Bus Shop; and
WHEREAS, from 1981 to 1987, Mr. Johnson was promoted
several times within the Department of Pupil Transportation;
and
WHEREAS, in 1992, Mr. Johnson became an employee of the
Department of --General Services, due to fleet consolidation
between Chesterfield County Government and Chesterfield
County Public Schools; and
WHEREAS, in 2000, Mr.
Chesterfield County School
Improvement; and
Johnson graduated from the
of Quality and Continuous
WHEREAS, in 2004, Mr. Johnson obtained his Virginia
State Vehicle Inspection License; and
WHEREAS, in 2008, Mr. Johnson's job title changed to
Medium/Heavy Truck Technician; and
WHEREAS, Mr. Johnson is the senior technician in the
Heavy Vehicle Shop and over the years he has mentored and
tutored his co-workers.to become the best in their field; and
WHEREAS, Mr. Johnson contributes to a positive work
environment and maintains good working relationships; and
WHEREAS, Mr. Johnson promotes teamwork. and seeks new
ideas to improve customer satisfaction; and
WHEREAS, Mr. Johnson is a technically qualified,
competent automotive technician, dedicated to providing
first-class customer service to Chesterfield County and its
citizens; and
17-1045
08/23/17
WHEREAS, Mr. Johnson has performed his duties and
responsibilities in a professional manner and has always
emphasized the welfare and safety of county citizens and
employees.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the outstanding
contributions of Mr. Howard A. Johnson, expresses the
appreciation of all residents for his service to Chesterfield
County, and extends appreciation for his dedicated service to
the County and congratulations upon his retirement, as well
as best wishes for a long and happy retirement.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.1.b. ADOPTING THE RICHMOND -CRATER MULTI-REGIONAL HAZARD
MITIGATION PLAN 2017 UPDATE
Mr. Winslow stressed the importance of.updating the plan to
identify risks associated with natural hazards and actions
that can be taken to reduce future damages to people and
property. He also recognized Ms. Emily Dillon, Emergency
Management Coordinator, for her efforts.
On motion of Mr. Elswick, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, the Disaster Mitigation Act of 2000, as
amended, requires that local governments, develop, adopt, and
update natural hazard mitigation plans in order to receive
certain federal assistance; and
WHEREAS, the safety and protection of the citizens and
property are the foremost concern to the Board of Supervisors
of Chesterfield County; and
WHEREAS, the addition of the Hazard Mitigation Plan to
the Chesterfield Emergency Operations Plan will bring
Chesterfield County compliant with the Disaster Mitigation
Act of 2000 standards; and
WHEREAS, a Hazard Mitigation Technical Advisory
Committee ("HMTAC") comprised of representatives from the
cities of Colonial Heights, Emporia, Hopewell, Petersburg,
and Richmond; the counties of Charles City, Chesterfield,
Dinwiddie , Goochland , Greensville , Hanover, Henrico, New
Kent, Powhatan, Prince George, Surry, Sussex; and the towns
of Ashland, Claremont, Dendron, Jarratt, McKenney, Stony
Creek, Surry, Wakefield, and Waverly; was convened in order
to study the Richmond -Crater risks from and vulnerabilities
to natural hazards, and to make recommendations for
mitigating the effects of such hazards on the Richmond -Crater
Region; and
WHEREAS, a request for proposals was issued to hire an
experienced,consulting firm to work with the HMTAC to update
a comprehensive hazard mitigation plan for the Richmond -
Crater region; and
17-1046
08/23/17
WHEREAS, the efforts of the HMTAC members and the
consulting firm of Dewberry, in consultation with members of
the Region's public, private and non-profit sectors, have
resulted in an update of the Richmond -Crater Multi -Regional
Hazard Mitigation Plan including Chesterfield County.
NOW, THEREFORE, BE IT RESOLVED by the Board of
Supervisors of the County of Chesterfield, this 23rd day of
August 2017, that the Richmond -Crater Multi -Regional Hazard_
Mitigation Plan dated 2017 is hereby approved and adopted for
the County of Chesterfield.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.2. •ACCEPTANCE OF GRANT AND APPROPRIATION OF FUNDS FROM
THE VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY
FOR THE JAMES RIVER HIGH SCHOOL BMP RETROFITS
On motion of Mr. Elswick, seconded by Ms. Haley, the Board
accepted a grant award and appropriated $75,000 in
anticipated grant reimbursements (for a total of $375,000 in
grant funds for the James River High School BMP Retrofit
Project) from the Virginia Department of Environmental
Quality, and authorized the County Administrator to execute
any necessary documents.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.4. SET DATES FOR PUBLIC HEARINGS
12.B.4.a. TO CONSIDER THE FY2019 AND FY2020 TRANSPORTATION
ALTERNATIVES PROJECTS
On motion of Mr. Elswick, seconded by Ms. Haley, the Board
set September 27, 2017, as a public hearing date to consider
the FY2019 and FY2020 Transportation Alternatives Projects.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.4.b. TO CONSIDER AMENDING SECTIONS 15-121, 15-122.1,
15-133, 15-163 AND 15-246 OF THE COUNTY CODE
PERTAINING TO PROCESSING FEES AND COSTS FOR
BACKGROUND CHECKS FOR REGULATED OCCUPATIONS AND
gRPUTC'Rq -
On motion of Mr. Elswick, seconded by Ms. Haley, the Board
set September 27, 2017, as a public hearing date to consider
amending Sections 15-121, 15-122.1, 15-133, 15-163, and 15-
246 of the County Code pertaining to processing fees and
costs for background checks for -regulated occupations and
services.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
-17-1047
08/23/17
12.B.4.c. TO CONSIDER AMENDMENTS TO CHAPTER 2, ARTICLE V
(COUNTY CODE SECTIONS 2-41, ET SEQ.) PERTAINING
TO PROCUREMENT
On motion of Mr. Elswick, seconded by Ms. Haley, the Board
set September 27, 2017, as a public hearing date to consider
amendments to Chapter 2, Article V (County Code Sections 2-
41, et seq.) pertaining to procurement.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.5. REQUEST TO QUITCLAIM A TWENTY -FOOT TEMPORARY
EMERGENCY ACCESS EASEMENT ACROSS LOTS 15 AND 20, AND
OPEN SPACE A, WYNWOOD AT FOXCREEK, SECTION 2
On motion of Mr. Elswick, seconded by Ms. Haley, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute a quitclaim deed to vacate a
20 -foot temporary emergency access easement across Lots 15
and 20, and Open Space A, Wynwood at Foxcreek, Section 2. (It
is noted a copy of the plat is filed with the papers of this
Board.)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.6. APPROVAL OF CONSTRUCTION REIMBURSEMENT AGREEMENT FOR
CONSTRUCTION OF TWO PEDESTRIAN TUNNELS IN THE
MAGNOLIA GREEN DEVELOPMENT, A PART OF THE BIKEWAYS
AND TRAILS PLAN
On motion of Mr. Elswick, seconded by Ms. Haley, the Board
approved the construction reimbursement agreement with 6801
Woolridge Road -Moseley, LP for construction of two pedestrian
tunnels, in the Magnolia Green development, a part of the
Bikeways and Trails Plan.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick..
Nays: None.
12.B.7. AWARD OF CONSTRUCTION CONTRACT -FOR DUTCH GAP/HENRICUS
RELIC RIVER PARKING'AND BOARDWALK
On motion of Mr. Elswick, seconded by Ms. Haley, -the Board
authorized the Director of Purchasing to award and execute a
construction contract with Dorin Landscaping, Inc. for Dutch
Gap/Henricus Relic River Parking and Boardwalk in the amount
of $239,831.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17-1048
08/23/17
12.B.8. REQUEST FROM THE CHESTER KIWANIS TO SERVE ALCOHOLIC
BEVERAGES DURING THE VETERANS APPRECIATION EVENT AT
THE COUNTY FAIRGROUNDS
On motion of Mr. Elswick, seconded by Ms. Haley, the Board
granted permission to the Chester Kiwanis to serve alcoholic
beverages at the County Fairgrounds during the Veterans
Appreciation event to be held October -4, 2017, subject to the
compliance with the conditions. (It is noted a copy of the
conditions are filed with the papers of this Board.)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.9. AUTHORIZE THE COUNTY ADMINISTRATOR TO RENEW A HEALTH
CARE CONTRACT WITH ANTHEM BLUE CROSS AND BLUE SHIELD.
AND RENEW THE DENTAL CARE CONTRACT WITH DELTA DENTAL
OF VIRGINIA FOR 2018
On motion of Mr. Elswick, seconded by Ms. Haley; the Board
authorized the County Administrator to renew the county's
contract with Anthem Blue Cross and Blue Shield (Anthem) and
renew the contract with Delta Dental of Virginia (Delta) for
2018.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.10. TRANSFER OF DISTRICT IMPROVEMENT FUNDS FROM THE
BERMUDA DISTRICT IMPROVEMENT FUND TO THE PARKS AND
RECREATION DEPARTMENT TO PURCHASE AND INSTALL A
SCOREBOARD AT THE POINT OF ROCKS PARK ATHLETIC
FTF.T.n
On motion of Mr. Elswick, seconded by Ms. Haley, the Board
transferred $4,937 from the Bermuda District Improvement Fund
to the Parks and Recreation Department to purchase and
install a scoreboard at the Point of Rocks athletic field.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.11. ACCEPTANCE OF STATE ROADS
On motion of Mr. Elswick, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
. WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
17-1049
08/23/17
described below to the secondary system of state highways,
pursuant to Section 33.2-705, Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident -Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Centerpointe Crossing Section 2
Type Change to the Secondary System miles of State Highways:
Addition
Reason for Change: New Subdivision Street
Pursuant"to Code of Virginia Statute: §33.2-705
Street Name and/or Route Number
• Fernview Trail, State Route Number 7876
From: 0.03 miles north of Beaver Brook Road, (Route 7875)
To: Grey Goose Court, (Route 7945), a distance of: 0.02
miles.
Recordation Reference: Plat Book 252, Page 37Right of Way
width (feet) = 50
• Fernview Trail, State Route Number 7876
From: Grey Goose Court, (Route 7945)
To: Water Beech Road, --(Route 7946), a distance of: 0.05
miles.
Recordation Reference: Plat Book 252, Page 37
Right of Way width (feet) = 50
• Millpointe Road, State Route Number 7944
From: Brandermill Parkway, (Route 1921)
To: Fernview Trail, (Route 7876), a distance of: 0.05
miles.
Recordation Reference: Plat Book 252, Page 37
Right of Way width (feet) = 50
• Water Beech Road, State Route Number 7946
From: Fernview Trail, (Route 7876)
To: 0.03'miles northwest of Fernview Trail, (Route 7876), a
distance of: 0.03 miles.
Recordation Reference: Plat Book 252, Page 37
Right of Way width (feet) = 50
• Fernview Trail, State Route Number 7876
From: Millpointe Road, (Route 7944)
To: The cul-de-sac, a distance o,f: 0.04 miles.
Recordation Reference: Plat Book 252, Page 37
Right of Way width (feet) = 50
• Grey Goose Court, State Route Number 7945
From: Fernview Trail, (Route 7876)
To: The cul-de-sac, a distance of: 0.04 miles.
Recordation Reference: Plat Book 252, Page 37
Right of Way width (feet) = 50
• Fernview Trail, State Route Number 7876
From: Water Beech Road, (Route 7946)
To: Millpointe Road, (Route 7944), a distance of: 0.04
miles.
Recordation Reference: Plat Book 252, Page 37
Right of Way width (feet) = 50
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17-1050
08/23/17
12.B.12. CONVEYANCE OF EASEMENT TO VIRGINIA ELECTRIC AND
POWER COMPANY
12.B.12.a. FOR SERVICE TO TRAILERS AT JACOBS ROAD ELEMENTARY
SCHOOL
On motion of Mr. Elswick, seconded by Ms. Haley, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute an agreement with Virginia
Electric and Power Company for a 15 -foot underground easement
for service to trailers at Jacobs Road Elementary School. (It
is noted a copy of the plat is filed with the papers of this
Board) .
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.12.b. FOR THE HORNER PARK TRAIL PROJECT
On motion of Mr. Elswick, seconded by Ms. Haley, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute an agreement with Virginia
Electric and Power Company for a 15 -foot underground easement
for the Horner Park Trail Project at 17701 Genito Road. (It
is noted a copy of the plat is filed with the papers of this
Board) .
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.13. ACCEPTANCE OF A PARCEL OF LAND ALONG JOHNSTON
WILLIS DRIVE FROM NEURO MOB, LLC
On motion of Mr. Elswick, seconded by Ms. Haley, the Board
acceptance the conveyance of a parcel of land containing 0.02
acres along Johnston Willis Drive from NEURO MOB, LLC and
authorized the County Administrator to execute the deed. (It
is noted a copy of the plat is filed with the papers of this
Board) .
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.14. AUTHORIZE THE RECEIPT AND -APPROPRIATION OF GRANT
FUNDS FROM THE FEDERAL AVIATION ADMINISTRATION FOR
OBSTRUCTION REMOVAL DESIGN SERVICES FOR THE
CHESTERFIELD COUNTY AIRPORT
On motion of Mr. Elswick, seconded by Ms. Haley,- the Board
authorized the County Administrator to receive and
appropriate $100,935 in grant funds from the Federal Aviation
Administration for obstruction removal design services for
the County Airport.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
The following item was pulled from the Consent Agenda for
Board discussion:
17-1051
08/23/17
site" right-of-way and shall provide the road
improvements within available right-of-way as
determined by the Transportation Department. (T)
5. Access.
A. Direct vehicular access from the Property to
MeadowviLle Road shall be limited to one (1)
entrance/exit. The exact, location of this access
shall be approved by the Transportation Department.
B. Direct vehicular access from the Property to North
Enon Church Road shall be limited to one (1)
entrance/exit., The exact location of this access
shall be approved by the'Transportation Department.
(T) I .
6. Uses Not Permitted. The following uses shall not be
permitted on the Property:
A. Feed, seed and ice sales.
B. Fraternal uses.
C. Indoor flea markets.
D. Kennels, commercial.
E. Material reclamation receiving centers.
F. Motor vehicle sales and rental.
G. Secondhand and consignment stores.
H. Taxidermies. (P)
7. Density.
A. Tract A. The maximum number of Multi -Family units
within Tract.A shall be 150.
B. Tract B. The maximum number of Multi -Family
(including any Senior Apartments) units within
Tract B shall -be 300.
C. Tracts C and D. The maximum number of Single -
Family units within Tracts C and D shall be 136.
(P)
8. Walkways. In addition to the sidewalks required by
Proffered Condition 3.D., the Developer shall provide
for pedestrian access throughout the Property as shown
on Exhibit C.
A. Sidewalks shall be installed along at least one
side of all public streets as shown on the Exhibit
C and on private streets located with Tract A and
Tract B. Sidewalks shall be_ constructed in
conjunction with the street construction and in
accordance with the County's residential sidewalk
policy.
17-1064
08/23/17
4_0
B. Links between sidewalks shall be constructed as
links to the various uses or adjacent development
as shown on the Exhibit C. (P and T)
9. Age -Targeted Single Family Units; Age -Restricted Senior
Apartments.
A. Except,as otherwise prohibited by the Virginia Fair
Housing Law, the Federal Fair Housing Act, and such
other applicable federal, state, or local legal
requirements, the Developer , shall designate a
minimum of 50 Single -Family units as targeted
"housing for older persons," as that term is
defined in the Virginia Fair Housing Law (the "Age -
Targeted Units").
B. Except as otherwise prohibited by the Virginia Fair
Housing Law, the Federal Fair Housing Act, and such
other applicable _federal, state, or local legal
requirements, the Developer may designate one or
more Multi -Family buildings on Tract B as
restricted to "housing for older persons," as that
term is defined in the Virginia Fair Housing Law
(the "Senior Apartments"). (P)
10. Tract A Commercial/Office Uses. A minimum of 30,000
square feet of commercial and/or office uses shall be
constructed on Tract A. If the Developer constructs any
Multi -Family units on Tract A, the Multi -Family units
shall be incorporated into.the building(s) developed for
the commercial and/or office uses and shall occupy the
second and higher floors of such building(s). (P and BI)
11. Cash Proffers.
A. For purposes' of these Proffered Conditions, the
following amounts shall be used to calculate the
value of the cash proffer payments due for each
dwelling unit constructed on the Property: $5,640
for each multi -family unit other than Senior
Apartments; $9,400 for each single-family dwelling
unit, including each Age -Targeted unit; and
$2,914.00 for each Senior Apa-rtment unit.
B. The - transportation improvements identified in
Proffered Conditions 3.A. and 3.B. have an
estimated cumulative value of $2,521,799 (the "Road
Construction Value"). The Road Construction Value
applies toward the County of Chesterfield cash
proffer for road improvements located within the
service district for the Property. Once the
payments for any constructed dwelling units exceed
the Road Construction Value, the Developer
thereafter shall begin making a cash proffer
payment for each additional residential unit,
except as may be modified by Proffered Condition
11.C., in the amounts identified in Proffered
Condition 11.A. Each such payment shall be made
prior to the issuance of a building permit for a
17-1065
08/23/17
dwelling unit, unless state law modifies the timing
of the payment.
C. The value of the sidewalk improvements identified
in Proffered Condition 3.E. have an estimated
cumulative value of $26,168 (the "Sidewalk
Construction Value"). If the Developer constructs
that sidewalk, the Sidewalk Construction Value
shall increase the Road Construction Value in
Proffered Condition 11.B. to a total of $2,547,967
above. (B&M and T)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17SN0771
In Clover Hill Magisterial District, R. E. Collier Inc.
Builder requests amendment of zoning approval (Case 15SN0562)
to amend cash proffers and amendment of zoning district map
in a Residential (R-15) District on 5.2 acres lying 150 feet
off the east line of Rams Crossing, 1,030 feet south of
Broadstone Road. Density will be controlled by zoning
conditions or ordinance standards. The Comprehensive Plan
suggests the property is appropriate for Mixed Use Corridor
use. Tax IDs 755-690-9053 and 756-690-0292.
Mr. Turner presented a summary of' Case 17SN0771 and stated
both the Planning Commission and staff recommended approval
and acceptance of the proffered conditions.
Mr. Andy -Scherzer, representing the applicant, accepted the
recommendation. He stated he believes the conditions
proffered are reasonable under state law.
Ms. Jaeckle called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Winslow, seconded by Mr. Elswick, the Board
approved Case 17SN0771 and accepted the following proffered
conditions:
With the approval of this request, Proffered Condition 5 of
Case 15SN0562 shall be amended as outlined below. All other
conditions of Case 15SN0562 shall remain in force and effect.
1. Cash -Proffers. For each dwelling unit, the applicant,
sub -divider, or assignee(s) shall pay $9,400 to the
County of Chesterfield for road improvements within the
service district for the property. Each payment shall be
made prior to the issuance of a building permit for a
dwelling unit unless state law modifies the timing of
the payment. Should Chesterfield County impose impact
fees at any time during the life of the development that
are applicable to the property, the amount paid in cash
proffers shall be in lieu of or credited toward, but not
be in addition to, any impact -fees, in a manner
determined by the County. (B&M)
17-1066
08/23/17
The applicant hereby offers the following proffered
conditions:
2. Heating, Ventilation and Air Conditioning (HVAC) Units
and Whole House Generators. Units shall initially be
screened from view of public roads by landscaping or low
maintenance. material, as approved by the Planning
Department. (P)
3. Lamp Posts. One (1) lamp post shall be provided to each
dwelling unit. The design of such lamp posts shall be
consistent throughout the Property. (P)
4. Fireplaces, Chimneys, and Flues.
a. Chimneys. Chimney chases shall be constructed of
brick or stone. The width and depth of chimneys
shall be appropriately sized in portion to the size
and height of the unit. -
b. Direct Vent Fireplaces. Direct vent gas fireplace
boxes which protrude beyond the exterior plane of
the unit, are not permitted on front facades. All
-exterior materials and finishes used to enclose the
fireplace box must match the adjacent facade. (P)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17SN0804
In Matoaca Magisterial District, Eagle Construction of Va.
Properties LLC requests amendment of zoning approval (Case
_05SN0128.) to amend cash proffers and amendment of zoning
district map in a Residential (R-12) District on 12.7 acres
within the Wexley Subdivision along Rosebrier Terrace,
Buglers Trail Lane, Arnica Terrace, Firefly Circle,
Ravenchase Way, Fox Creek Forest Drive and Swift Paddle Turn.
Density will be controlled by zoning conditions or ordinance
standards. The Comprehensive Plan suggests the property is
appropriate for Suburban Residential I use (maximum of 2.0
dwellings per acre). Tax IDs 709- 672-6298, 6777, 7873, 8493,
8770 and 9667; 709-673-7300, 8909 and 8942; 710-672-0493,
1213 and 1262; 710-673-1745 and 2081; 710-676-5404 and 8302;
711-674-6374; and 711-675- 2045, 3364, 4561, 5614, 5658,
5725, 5936, 6855, 7806, 7832 and 7921.
Mr. Turner presented a summary of Case 17SNO804 and stated
both the Planning Commission and staff recommended approval
and acceptance of the proffered conditions.
Mr. 'Jim Theobald, representing the applicant, accepted the
recommendation.
In response to Mr. Mincks' question, Mr. Theobald stated he
believes the conditions proffered are reasonable under state
law.
Ms. Jaeckle called for public comment.
17-1067
08/23/17
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Elswick, seconded by Ms. Haley, the Board
approved Case 17SN0804 and accepted the following proffered
conditions:
The property owner and applicant in this case, pursuant to
Section 15.2-2298 of the Code of Virginia (1950 as amended)
and the Zoning Ordinance of Chesterfield County, for itself
and its successors or assigns, proffer that the property
under consideration will be developed according to the
following proffers if, and only if, the request submitted
herewith is granted with only those conditions agreed to by
the owners and applicant. In the event this request is
denied or approved with conditions not agreed to by the
owners and applicants, the proffers shall immediately, be null
and void and of no further force or effect.
The Applicant hereby amends Proffered Condition 8 of Case
05SN0128 to read as -follows:
1. Cash Proffers. For each dwelling unit, the applicant,
sub -divider, or assignee(s) shall pay $9,400 per
dwelling unit to the County of Chesterfield for road
improvements within the service district for the
property. Each payment shall be made prior to the
issuance of a building permit for a dwelling unit unless
state law modifies the timing of the payment. Should
Chesterfield County impose impact fees at any time
during the life of the development that are applicable
to the property, the amount paid in cash proffers shall
be in lieu of or credited toward, but not be in addition
to, -any impact fees, in a manner determined by the
County. (B & M)
The Applicant offers the following additional proffered
conditions:
2. Sod and Irrigation. Each front, side and corner side
yard (to the edge of the rear of the home on side yard
corners) shall initially be sodded and irrigated,
exclusive of mulched flowerbeds and landscaping. (P)
3. Foundation Plantings. Foundation planting beds shall be
required along the entire front facade of the house,.
excluding entryways to porches, patios, and garages, and
along the corner side facade of the house. Decks and
patios on corner lots which are visible from the street
shall be substantially screened from view from the
street with landscaping. Planting beds shall contain a
minimum of fifty (50) percent evergreen materials and
shall include two or more of the following types of
materials for visual interest: groundcover, small
shrubs, large shrubs, and small trees. House corners
shall be visually softened with vertical accent shrubs
(4'-51) or small evergreen trees (6'-8'). (P)
4. Yard Trees. A minimum of one (1) tree shall be planted
within the front yard and corner side yard of each home,
at a minimum of two and one-half inch ('2. ;�" ) in caliper
in size at time of planting. (P)
17-1068
08/23/17
5. Driveways/Front Walks. All private driveways shall be
hardscaped (concrete, exposed aggregate concrete,
concrete pavers, stamped concrete, brick, slate or
stone). No gravel driveways shall be permitted. A
minimum of a four (4) foot wide front walkway consisting
of exposed aggregate, concrete, stamped concrete,
brushed concrete, brick, slate and/or stone shall be
provided to the front entrance of each dwelling unit, to
connect to drives, sidewalks or street. (P)
6. ' Heating, Ventilation and Air Conditioning (HVAC) Units
and any Whole House Generators. Units shall initially
be screened from view of public roads by landscaping or
low maintenance material chosen by the applicant, as
approved by the Planning Department. (P)
7. Lamp Posts. All improved lots shall be required to have
a post lamp of residential design to be located in the
front yard near the front walkway and/or driveway. (P)
8. Exterior Facades.
a. Roof materials shall have a minimum life of 30
years per manufacturer warranty. ,
b. The front facades of all homes, with the exception
of homes on parcels 711-674-6374, 710-676-5404,
711-675-3364, 711-675-7806, 711-675-5936, and 711-
675-2045, shall be all brick, exclusive of windows,
gable vents, dormers, doors, trim, soffit, fascia,
balconies and porches.
c. Other acceptable siding materials on the_ sides and
rears of homes shall include composition,
hardiplank, vinyl siding (a minimum of .044"
nominal thickness as evidenced by manufacturer's
printed literature, engineered wood (e.g. LP
Smartside) and horizontal lap siding. Horizontal
lap siding shall be manufactured -from natural wood
or cement fiber board. Plywood and metal siding
are not permitted. Painted wood trim is not
permitted.
d. Homes with the same front elevation and color
palette, percentages of siding materials, and
landscaping shall not be permitted side-by-side,
directly across from, or diagonally across from
each other to create diversity and interest along
the streetscapes.
e. Any front porches shall be supported on masonry
materials to match the house foundation. Flooring
shall be stone, tile, or brick or shall be stained
dark wood. Broom finished concrete and unfinished
wood are prohibited. (P)
9. Garages. All dwelling units shall include a minimum of
a two (2) car side- or rear -loaded garage. Corner side
loaded garages shall use a garage door with a minimum of
two (2) of the following enhanced features: windows,
raised panels, decorative panels, arches, hinge straps
or other upgraded hardware, or other architectural
17-1069
08/23/17
features on the exterior that enhance the entry (i.e.
decorative lintels, shed roof overhangs, arches,
columns, keystones, eyebrows, etc.). Flat panel garage
doors are prohibited. (P)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None. -
17SNO806
In Bermuda Magisterial District, Barney McLaughlin requests
rezoning from Residential (R-7) and Neighborhood Business (C-
2) to Townhouse Residential (R-TH) plus conditional use
planned development to permit exceptions to ordinance
requirements and amendment of zoning district map on 1.3
acres fronting 200 feet on the west line of Lee Street, 185
feet north of West Hundred Road. Density will be controlled
by zoning conditions or ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
Neighborhood Mixed use. Tax IDs . 787-654-9648 and 788-654-
0240.
Mr. Turner presented a summary of Case 17SNO806 and stated
both the Planning Commission and staff recommended approval
and acceptance of the proffered conditions.
Mr. Kerry Hutcherson, representing the applicant, accepted
the recommendation. He stated he believes the conditions
proffered are reasonable under state law.
Ms. Jaeckle called for public comment.
Mr. Phil Lohr expressed concerns relative to the density of
the planned development and the possibility -of increased
traffic. He urged the Board to deny the request.
Ms. Judy Stoneman expressed concerns relative to additional
traffic to be generated on Lee Street and Ecoff Avenue and
perimeter fencing height and location.
There being no one else to speak to the issue, the public
hearing was closed.
Mr. Mincks noted there. was a change to a proffered condition
submitted after advertisement of the case and. the Board would
need to unanimously suspend its rules to consider the case.
Ms. Jaeckle made a motion, seconded by Ms. Haley, for the
Board to suspend its rules to allow for consideration of the
amended proffered condition.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
Ms. Jaeckle stated the project site is in a revitalization
area of Chester. She further stated she supports development
in aging areas that represents a substantial improvement
above current area conditions. She noted the development
would include a Homeowners association to maintain unit
exteriors and common area improvements. She stressed the
importance of making improvements to school capacity
projection data for zoning cases.
17-1070
08/23/17
Ms. Jaeckle then made a motion, seconded by Ms. Haley, for
the Board to approve Case 17SN0806 and accept the following
proffered conditions:
The Applicant in this case, pursuant to Section 15.2-2298 of
the Code of Virginia (1950 as amended) and the Zoning
Ordinance of Chesterfield County, for itself and its
successors or assigns, proffer that the property known as
Chesterfield County Tax Identification Numbers 788-654-0240
and 787-654-9648 ("the Property") under consideration will be
used according to the following proffers if, and only if, the
request submitted herewith is granted with only those
conditions agreed to by the Applicant. In the event this
request is denied or approved .with conditions not agreed to
by the Applicant, the proffers shall immediately be null and
void and of no further force or effect.
1. Master Plan. The Textual Statement dated July 10, 2017
shall be considered the Master Plan. (P)
2. Architectural/Design Elements. All Architectural/Design
Elements below are considered minimum standards for the
Property.
a. Stvle and Form.
i. Dwelling units shall have an architectural
treatment and materials generally consistent
with those depicted in the renderings
entitled, `The Village Town Homes: Elevations'
dated June 16, 2017 (the `Elevations').
b. Exterior Facades.
i. Facade Materials. Acceptable siding materials
include brick, stone, masonry, horizontal lap
siding, vertical siding, or a combination
thereof.- Siding is be permitted to be
manufactured from cement fiber board (such as
HardiePlank, HardieShingle, or HardieTrim) or
may be premium quality vinyl siding or other
material approved by the Planning Department.
Plywood and metal siding shall not be
permitted. Plywood, metal, PVC, Fypon, vinyl,
.or other similar materials may be use for trim
and accent features only. Additional facade
requirements:
1. The front facade of each dwelling unit
shall be constructed of brick, stone,
cement fiber board (such as HardiePlank,
HardieShingle, or HardieTrim), premium
quality vinyl siding, or a combination
thereof. Side facades facing Lee Street
shall feature fenestration similar to
what is shown in the Elevations and sides
facades facing Lee Street shall be
constructed of a combination of stone and
cement fiber board (such as HardiePlank,
HardieShingle, or HardieTrim) or premium
quality vinyl siding where stone extends
along the base of the facade at a minimum
17-1071
08/23/17
height of twenty-four (24) inches above
final grade. Roof gables on side facades
facing Lee Street shall be ornamented
with corbels.
2. Premium quality vinyl is defined as vinyl
siding with a minimum wall thickness of
.042 inches.
ii. Foundation Materials. Unit foundations shall
be brick or stone and shall extend a minimum
of twenty-four (24) inches above final grade,
but in no event shall brick or stone be
required to extend above the bottom trim of
the first floor windows.
iii. Roofs. Roof materials shall be standing seam
metal or thirty (30) year architectural
dimensional shingles with algae protection.
Roofs or roof lines shall be varied in color,
height, or by a visual/material break between
roofs.
c. Unit Porches and Stoops. Each dwelling unit shall
include a front porch or stoop, measuring a minimum
of four (4) feet in depth, featuring a standing
seam metal roof and columns constructed of rot -
proof material such as MiraTEK. where piers are
used at the base of porch or stoop columns such
piers shall be constructed of brick or stone.
Porch or stoop floors shall be constructed of
concrete. Front porches shall, at a minimum, cover
the front entranceway to each dwelling unit, but
porches may extend for a longer distance across the
front of any dwelling unit, as generally shown on
the Elevations.
d. Variation in Front Elevations. The following
restrictions designed to maximize architectural
variety of the dwelling units constructed on the
Property shall apply:
i. The same front elevation may not be located on
dwelling units that are adjacent to each other
.within the same building.
ii. Variation in the front elevation to address
the paragraph above shall not be achieved by
mirroring the facade, but it shall be
accomplished by providing at least three (3)
of the following architectural changes:
1. increasing or decreasing the length of
the porch or entry
2. varying the location and/or style of a
front facing gable (s)
3. alternating the color themes with respect
to siding, doors, and trim
17-1072
08/23/17
4. providing different materials and/or
'siding types on at least 500 of the
elevation
5. providing a different roof type/roof line
6. varying the window and door fenestration.
(P)
3. Driveways and Front Walks. Driveways shall be
constructed of brushed or stamped concrete. Front walks
leading from dwelling units to driveways shall be a
minimum of four (4) feet in width and constructed of
brushed or stamped concrete. (P)
4. Unit Landscaping and Location of Heating, Ventilation
and Air Conditioning (HVAC) Units and Whole House
Generators. Front, rear, and side yards shall be sodded
and irrigated. Foundation planting beds shall be
required along the entire front and corner side facades
of dwelling units. Foundation planting beds shall be a
minimum of three (3) feet wide from the unit foundation.
Planting beds shall include a minimum of three (3)
medium shrubs. HVAC Units and Whole House Generators
are not required to be screened by landscaping, but they
shall be located at the rear of the dwelling units that
they serve. (P)
5. Common Areas. Common Areas shall be provided on the
Property as generally shown on the Concept Plan and as
follows:
a. Stormwater BMPs. Stormwater management BMPs shall
be provided in accordance with one of the following
two alternatives:
i. In the event that a bioretention facility is
used, the stormwater management BMPs shall be
located generally as shown in the Concept Plan
and shall be landscaped to create an
attractive design feature for the entryway to
the Property.
ii. In the event that an underground detention
facility is used, the stormwater management
BMPs shall be located generally as shown on
the schematic layout alternate dated July 10,
2017, entitled, "CHESTER VILLAGE TOWNHOMES,
CHESTERFIELD, VA SCHEMATIC LAYOUT ALTERNATE"
prepared by Sekiv Solutions (referred to
herein as the "Concept Plan Alternate"). No
landscaping shall be required if an
underground detention facility is used, but
evergreen screening shall be located generally
as shown on the Concept Plan Alternate.
In no event shall any stormwater management
BMPs installed on the Property be wet, dry, or
extended detention ponds.
b. Entrance Sign. A single monument -style entrance
sign serving the development shall be decorative
17-1073
08/23/17
and compatible with the style of perimeter fencing
located on the eastern side of the Property and
shown in the Elevations.
C. Parking. A common parking area for guests shall be
provided generally as shown on the Concept Plan.
d. Dumpster. A masonry -enclosed dumpster area shall
be provided generally as shown on the Concept Plan.
e. Cluster Mail Box. A cluster box unit for mail
delivery shall be provided generally as shown on
the Concept Plan. (P)
6. Fencing. An ornamental style fence measuring a minimum
of four (4) feet in height shall be provided along the
Property's eastern, northern, and western boundaries.
Ornamental fence material shall consist of black
aluminum railings with brick or stone columns that are
similar in. design with exterior facades of dwelling
units. The ornamental fence shall generally conform to
the fence design shown in the Elevations. A white vinyl
privacy fence measuring a minimum of six (6) feet in
height shall be provided along the Property's southern
boundary. (P)
7. Street Lighting. Street lighting (lantern -style) shall
be provided as generally shown on the Concept Plan. (P)
8. Street Trees. Street trees and evergreen screening
shall be provided as generally shown on the Concept
Plan. (P)
9. Evergreen Screening. To minimize the visual impact of
driveways, evergreen screening shall be provided either:
generally as shown on the Concept Plan (in the event
that a bioretention stormwater management facility is
used) or generally as shown on the Concept Plan
Alternate (in the event that an underground detention
facility is used) . (P) .
10. Sidewalks. Sidewalks constructed of brushed or stamped
concrete shall be provided along both sides of the
internal street serving the development. (P)
11. Maintenance of Building Exteriors and Common Areas. The
homeowner's association for the development shall be
responsible for properly maintaining and repairing on-
site improvements including, but not limited to, all
Common Areas, driveways, lot landscaping, lighting,
fencing, street trees, evergreen screening, sidewalks,
and dwelling unit exteriors. Dwelling unit interiors
are expressly excluded from the homeowner's
association's maintenance and repair obligations. All
areas of concrete shall be maintained by the homeowner's
association without pot holes and ruts. The homeowner's
association shall ensure that the affairs of the
homeowner's association are professionally managed,
including the homeowner's association's maintenance and
repair obligations. (P)
12. Road Improvements. In conjunction with the initial
development, the widening/ improving of the west side of
Lee Street to a twelve. (12) foot -wide travel lane
17-1074
08/23/17
measured from the centerline of the road, curb and
gutter, and a five (5) foot wide concreate sidewalk as
well as overlaying the full width of Lee Street with one
and a half (1.5) inch of compacted bituminous asphalt
concrete for the entire Property frontage shall be
completed, as determined by the Transportation
Department. Any additional right of way (or easements)
required for these improvements shall be dedicated to
Chesterfield County, free and unrestricted. (T)
13. Connection to County Water/Sewer. The Applicant or
Developer shall connect the Property to County water and
sewer at time of construction. (U)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
1 7CTTnA1 n
(AMENDED) In Midlothian Magisterial District, Jon Richard
Burnley and Mongrel Fitness request amendment of zoning
approval (Cases 83SN0026 and 84SN0032) to permit a health
club and a martial arts school and amendment of zoning
district map in a General Business (C-5) District on 7.6
acres fronting the north and south lines of Busy Street and
the west line of Courthouse Road, including the southwest
quadrant of the intersection of Courthouse Road and Busy
Street. Density will be controlled by zoning conditions or
ordinance standards. The Comprehensive Plan suggests the
property is appropriate for general business mixed use. Tax
ID 740-707-4248.
Mr. Turner presented a summary of Case 17SN0810 and stated
both the Planning Commission and staff recommended approval,
subject to the one condition.
Mr. Robert Croft, representing the applicant, accepted the
condition.
Ms. Jaeckle called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Ms. Haley, seconded by Mr. Winslow, the Board
approved Case 17SN0810, subject to the following condition:
Permitted uses shall include a health club and a martial arts
school, limited to 7,200 square feet gross floor area, and
operated entirely -within the existing enclosed building.
(Note: These uses are inaddition to those permitted by
Cases 83SN0026 and 84SN0032.. All other previous conditions
shall remain in effect.) (P) .
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17-1075
08/23/17
17SN0814
In Clover Hill Magisterial District, MAP Fee Owner, LLC
requests conditional use planned development to permit a
nonresidential community identification sign within a public
right-of-way plus exceptions to ordinance' requirements and
amendment of zoning district map in a Corporate Office (0-2)
District on 0.1 acre located within a proposed roundabout at
North Arch Road and Arboretum Parkway. Density will be
controlled by zoning conditions or ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
neighborhood and corporate office uses. Tax IDs 752-704 and
752-705. (VDOT RIGHT-OF-WAY)
Mr. Turner presented a summary of Case 17SN0814 and stated
both the Planning Commission and staff recommended approval,
subject to the one condition.
Ms. Bernadette Coleman, representing the applicant, accepted
the condition.
Ms. Jaeckle called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Winslow, seconded by Mr. Elswick, the Board
approved Case 17SN0814, subject to the following condition:
The applicant shall either relocate the existing sign,
identified in Exhibit' B, or erect a new sign which shall
comply with Zoning Ordinance requirements. The sign.shall be
placed within the roundabout as generally depicted in Exhibit
A, and as approved by the Virginia Department of
Transportation (VDOT) and the Director of Planning. (P)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.-
Nays: None.
17CTTnAl7
In Bermuda Magisterial District, Thomas K. Fink requests
conditional use to permit a landscape contractor's shop and
storage yard and amendment of zoning district map in an
Agricultural (A) District on 12.1 acres fronting 670 feet on
the east line of Branders Bridge Road, 4,110 feet south of
Treely Road. Density will be controlled by zoning conditions
or ordinance standards. The Comprehensive Plan suggests the
property is appropriate for Suburban Residential II. use
(maximum of 2.0 to 4.0 dwellings per acre. Tax IDs 789-635-
6055 and 6921.
Mr. Turner presented a summary of Case 17SN0817 and stated
both the Planning Commission and staff recommended approval,
subject to the conditions.
Ms. Slaughter, representing the applicant, accepted the
conditions.
Ms. Jaeckle called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
17-1076
08/23/17
On motion of Ms. Jaeckle, seconded by Ms. Haley, the Board
approved Case 17SN0817, subject to the following conditions:
1. Non -Transferable Ownership: This Conditional Use shall
be granted- to and for Thomas K. Fink, exclusively, and
shall not be transferable nor run with the land. (P)
2. Use Permitted: This Conditional Use shall be for the
operation of a landscape contractor's shop and storage
yard. (P)
3. Equipment: All vehicles, equipment storage and
improvements associated with this business, exclusive of
access, shall be located a minimum of 550 feet from the
ultimate right of way of Branders Bridge Road as
generally shown on the attached map (Exhibit). (P)
4. Limits of operation: Exclusive of access, this
operation shall be limited to the existing improvements
noted as follows:
a. Garage (1300 square feet)
b. Two Carports (400 square feet each)
C. Pole Barn (900 square feet)
d. Storage Building (400 square feet)
e. Vehicle and Equipment Parking (1600 square feet)
(P)
5. Outside Storage: Other than the vehicle parking -and
equipment storage areas identified in Condition 5, there
shall be no additional outside storage. (P)
6. Additions & Exterior Alterations: No additions or
exterior alterations shall be permitted to any buildings
to accommodate this use. (P)
7. Hours of Operation: Hours of operation shall be limited
to between 7:00 a.m. and 5:30 p.m., Monday through
Friday. (P)
8. Employees:. A maximum of thirty-five (35) employees
shall be permitted on the property at any time. (P)
9. Clients: No clients shall be permitted on the property.
(P)
10. Signage: There shall be no signs identifying this use.
(P)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
1 7C+1KTA01 Q
In Clover Hill Magisterial District, Dudley C. Duncan,
Swimquest, LLC requests conditional use planned development
to permit exceptions to ordinance requirements relative to
the architectural treatment and amendment of zoning district
map in a Light Industrial (I-1) District on 6 acres fronting
690 feet on the south line of Powhite Parkway, 1,250 feet
east of Charter Colony Parkway. Density will be controlled by
zoning conditions or ordinance standards. The Comprehensive
17-1077
08/23/17
Plan suggests the property is appropriate for Regional Mixed
Use. Tax ID 729-692-8021.
Mr. Turner presented a summary of Case 17SN0818 and stated
both the Planning Commission and staff recommended approval,
subject to the. conditions .
Mr. Charlie Keene, representing the applicant, accepted the
conditions.
Ms. Jaeckle called for public comment.
There being no one else to speak to the issue, the public
hearing was closed.
On motion of Mr. Winslow, seconded by Mr. Elswick, the Board
approved Case 17SN0818, subject to the following conditions:
1. Conceptual Building Elevations: Building design will be
generally consistent with the elevations provided in
Exhibit B (Attachment 3), prepared by Worley Associates.
2. Building Materials: Building materials on exterior
facades shall consist of brick, flush and ribbed metal
panels, aluminum/glass entrances & windows and
polyethylene fabric over steel frames for the indoor
pool portion of the facility. The fabric will be light
beige to buff tone in color; similar to 'Precontraint
Color Design' fabric, No. 1273 manufactured by Ferrari
Textiles.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17SN0522
(AMENDED) In Matoaca Magisterial District, Douglas and Susan
Sowers request amendment of zoning approval (Case OOSN0174)
to amend cash proffers and amendment of zoning district map
in a Residential (R-12) District on 97.6 acres located within
the Collington Subdivision located along Ashmill Drive,
Ashmill Court, Greywell Terrace, Bayfo.rd Drive, Cravensford
Loop, Cravensford Terrace, Hockliffe- Loop, Paddock Wood
Court, and West Hensley Road. Density will be controlled by
zoning conditions or ordinance standards. The Comprehensive
Plan suggests the property is appropriate for Suburban
Residential II use (2.0 to 4.0 dwellings per acre). Tax IDs.
723-656-6642; 724-662-5199, 6286, 6475, 6964, 8060, 8889,
9058, 9481 and 9754; 724-663-6802, 8008, 8903 and 9905; 725-
661-1086, 1178, 1574, 1996, 2670, 3192, 3765, 5064, 5772,
6280, 7086, 7767 and 8498; 725-662-0145, 0192, 0770, 1130,
1411, 1477, 1662, 1724, 1852, 1984, 2491, 2607, 2842, 3151,
3260, 3469, 3677, 3709, 4084, 4220; 4534, 4843, 5152, 5214,
5300, 5360, 5569, 5878, 6187, 6198, 6214, 6230, 6303, 6539,
6758, 7369, 8207, 8523 and 8760; 725-663-0611, 1612, 2512,
3514, 4815 and 5709; 726-658-6384, 7382, 7999, 8281 and 9382;
726-659-7718, 7808, 9215, 9225 and 9306; 726-660-8988 and
8998; 726-661-0381, 0760, 1177, 1757, 2074 and 2955; 726-662-
0009; 727-659-1105, 1714 and 1723; 727-661-0606 and 2807;
728-660-6891 and 8598; 728-661-1613, 1923, 2066, 2572, 2725,
3176, 3503, 3637, 3780, 3913, 3963, 4232, 4666, 5054, 5368,
17-1078
08/23/17
5758, 5785, 6169, 6433, 6658, 6869., 7029, 7143, 7668, 7732,
7785, 8337, 8385, 8451, 8564, 8572, 8618, 9086, 9123, 9203,
9528, 9687, and 9949; 729- 660-0489, and 0895; 729-661-0133,
0173, 0312, 0358, 0365, 0717, 0749, 0932, 1446, 1704, 1757,
2109, 2243, 2461, 2492, 2515, 2821, 3127, 3194, 3561, 3739,
3946, 4255, 4373 and 4585.
Mr. Ryan Ramsey presented a summary of Case 17SNO522 and
stated a mix of residential housing types is under
development. He further stated existing conditions permit a
maximum. of 959 residential dwelling units, of which 239 are
included in the request. He stated existing conditions
include the dedication of land, transportation improvement,
and cash to assist in defraying the cost of the proposed
development on capital facilities., He further stated the
applicants propose to eliminate the cash proffer payment. -He
noted while the applicants are seeking to offset their
transportation impact based on proposed sidewalk improvements
and road improvements previously constructed, Transportation
is unable to support the request. He stated the Planning
Commission and staff recommended approval because the road
impacts adequately addressed with provision of sidewalks and
road improvements and the quality design and architecture
provide for a convenient, attractive and harmonious
community. He noted there was a change to a proffered
condition submitted after advertisement of the case and the
Board would need to unanimously suspend its rules to consider
the addendum.
Mr. Kerry -Hutcherson, representing the applicants, accepted
staff's recommendation. He stated he believes the conditions
proffered are reasonable under state law.
In response to Mr. Holland's questions, Mr. Hutcherson stated
the current total potential value of the approved cash
proffer equates to $2,729,141. He further stated construction
was done at the beginning of the development, before the
first lot sales occurred in 2004. He noted the Cash Proffer
Policy does not specify when the five-year period begins or
ends; however, consideration can be given for road
improvements that where completed before the full impact of
the development is realized.
Ms. Jaeckle called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
Mr. Elswick expressed his appreciation to Planning staff and
Dr. Wallin for their efforts relative to the case. He noted
two community meetings were held to discuss the request. He
stated Springford Parkway is used equally by commuters
outside of the subdivision as an access between Winterpock
and West Hensley/Bailey Bridge Roads, and eventually to the
new Commonwealth Parkway connector and area neighborhoods. He
further stated other improvements, such as stubbing sewer to
area neighborhoods, have provided area benefits with
substantial expenditure. He stressed the importance of the
feeder road to Manchester High School and Cash Proffer Policy
exceptions that were previously considered.
17-1079
08/23/17
Mr. Elswick then made a motion, seconded by Ms. Haley, for
the Board to suspend its rules to allow for consideration of
the addendum.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
Mr. Elswick then made a motion, seconded by Ms. Haley, for
the Board to approve Case 17SN0522 and accept the following
proffered conditions: -
The Applicant in this case, pursuant to Section 15.2-2298 of
the Code of Virginia (1950 as amended) and the Zoning
Ordinance of Chesterfield County, for themselves and their
successors or assigns, proffer that the property. under
consideration in this case ("the Property") will be used
according to the following proffer(s) if, and only if, the
request submitted herewith is granted with only those
conditions agreed to by the Applicant. In the event this
request is denied or approved with conditions not agreed to
by the Applicant, the proffer shall immediately be null and
void and of no further force or effect.
1. Architectural Design Standards. All dwelling units,
other than condominiums or cluster homes, developed on
the Property shall be subject to the following
architectural design standards:
a. Stvle and Form.
i. The architectural styles shall forms and
elements compatible with those in the
Collington subdivision in Chesterfield County,
Virginia. The same architectural style of
dwelling unit frontal elevations shall not be
located adjacent to or directly across from
each other, but this requirement shall not
prevent a dwelling unit from having the same
frontal elevations as a dwelling unit located
diagonally across from said dwelling unit.
ii. The main body of each dwelling unit shall be a
minimum of thirty (30) feet in width. No
single story home shall be located on either
side of or directly across from another single
story home, but this requirement shall not
prevent a single story home from being located
diagonally across from another single story
home.
b. Exterior Facades.
i. Facade Materials. At least 500 (5 in 10)
dwelling
stone or
of 20 0
units constructed shall have brick,
masonry fronts that cover a minimum
of the facade (which facade shall
exclude gables, windows, trim, and doors).
Other acceptable siding materials shall
include stucco, synthetic stucco (E.I.F.S.),
17-1080
08/23/17
or horizontal lap siding (except for Dutch lap
siding). Horizontal lap siding may be
manufactured from natural wood or cement fiber
board or .may be -premium quality vinyl siding
with a minimum wall thickness of .042 inches.
Synthetic Stucco (E.I.F.S.) siding shall be
finished in a smooth, sand or level texture,
no rough textures are permitted. Exterior
facades shall include, at a minimum, 1 X 6
rake and fascia boards.
ii. Color. Elements of exterior facades (which
include masonry or siding, trim, and doors)
shall include a minimum of three (3) colors,
except a minimum of. two (2) colors shall be
included if the masonry or siding is white.
C. Foundations. All foundations shall be constructed
entirely of brick and/or stone.
d. Roofs.
i. Varied Roof Line. Varied ,roof designs -and
materials shall be used on facades of
dwellings that face a street. The main roof
pitch shall be a minimum of 7/12, and there
shall be a minimum roof overhang of twelve
(12).inches on main gables. Roof pitch may be
decreased to match the architectural style of
each individual dwelling (e.g., Pacific
Northwest, Modern, Craftsman, etc.). Porch
roofs and dormers may utilize pitches that are
less than 7/12.
ii. Roof Materials. Roofing material shall be
dimensional architectural shingles with a
minimum 30 year warranty. All flashing shall
be copper or pre -finished aluminum (bronze or
black) .
e. Porches, Stoops and Decks.
i. Front Porches. Individual porches and
porticos shall be one-story in height.
Extended front porches shall be a minimum of
5' deep. Handrails and railings, when
required by building code, shall be finished
painted wood or metal railing with vertical
pickets or swan balusters. Pickets shall be
supported on top and bottom rails that span
between columns. Columns supporting roofs of
porches, porticos and covered stoops on street
facing facades, shall be masonry piers,
tapered round (Tuscan or Doric) column, square
box columns a -minimum of 6" square, or other
high-quality, columns as appropriate to the
character of the unit. Wooden front porches
shall include painted pickets, a painted band,
and painted lattice underneath such porches.
ii. Rear Porches. All rear porches visible from
public rights of way shall have lattice (or
higher quality) screening spanning between
17-1081
08/23/17
columns. Handrails and railings, when required
by building code, shall be finished painted
wood or metal railing with vertical pickets or
swan balusters.
f. Fireplaces, Chimneys and Flues.
i. Chimneys. Chimney chases shall be constructed
of brick or stone. The width and depth of
chimneys shall be. appropriately sized in
proportion to the size and height of the unit.
ii. Direct Vent Fireplaces: Direct vent gas
fireplace boxes which protrude beyond the
exterior plane of the unit, are not permitted
on front facades. All the exterior materials
and finishes used to enclose the fireplace box
must match the adjacent facade.
g- Driveways, Front Walks, Decorative Lighting &
Mailboxes.
i. All private driveways serving residential uses
shall be constructed of either concrete or
asphalt. Private driveways shall not require
curb and gutter.
ii. Front walks shall be provided to each dwelling
unit. Front walks shall be constructed of
concrete. Front walks shall be a minimum of
3' wide.
iii. One (1) lamp post shall be provided to each
dwelling unit. The design of such lamp posts
shall be consistent throughout the Collington
subdivision.
iv. If individual mailbox units are provided for
each lot, the design of such mailboxes shall
be consistent throughout the Co,llington
subdivision. Any provided mailbox units shall
be painted white at time of initial
installation.
h. Landscaping and Yards. All front and corner side
yards shall be sodded and irrigated. Foundation
planting beds shall be provided along the front
facades of dwelling units. Foundation planting beds
shall be a minimum of four (4) feet wide as
measured from the unit foundation_. Planting beds
shall be defined with a trenched edge or suitable
landscape edging material. Planting beds shall
include medium shrubs spaced a maximum of four (4)
feet apart. Unit corners shall be visually softened
,with vertical accent shrubs (2-4' in height) or
small evergreen trees (5-7' in height) at the time
of planting. An alternative to one corner
landscaping treatment shall be one small deciduous
tree planted in the front yard -of the dwelling.
i. Garages.
17-1082
08/23/17
i. All units shall have a garage, which may be
attached or detached.
ii. Attached garages (both front loaded and corner
side loaded) and detached garages shall use an
upgraded garage door. An upgraded garage door
is any door with a minimum of two (2) enhanced
features. Enhanced features shall include
windows, raised panels, decorative panels,
arches, hinge straps or other architectural
features on the exterior that enhance the
entry (i.e. decorative lintels, shed roof
overhangs, arches, columns, keystones,
eyebrows, etc.). Flat panel garage doors are
prohibited.
iii. Garages shall be permitted to extend past the
front line of the main dwelling provided that
the architectural treatment of the garage
(with respect to fenestration and foundation
treatment) generally conforms to the example
photo attached hereto as Exhibit A.
j. Heating, Ventilation and Air Conditioning (HVAC)
Units and Whole House Generators. Units shall
initially be screened from view of public roads by
landscaping or low maintenance material, as
approved by the Planning Department. (P)
2. Extension of Existing Sewer. At time of construction
for the sanitary sewer that serves Section 18 of the
Collington- subdivision, the developer shall extend the
two sanitary sewer lines that serve Section 16 and
Section 18 of the Collington subdivision, as those
extensions are generally shown on EXHIBIT B, which is
attached hereto and incorporated by this reference,
subject to changes requested by the developer and
approved by the Department of Public Utilities. (U)
3. Sidewalk. Prior to the recordation of the subdivision
plat for Collington, Section 18, the
Developer/Subdivider/Assignee shall construct a concrete
sidewalk measuring five (5) feet in width along the
north side of Springford Parkway from Summerford Drive
to Collington Drive for a distance of approximately
2,400 feet, with modifications approved by the
Transportation Department. The exact length and design
of this improvement shall be approved by the
Transportation Department.'(T)
Ayes: Jaeckle, Haley, Holland and Elswick.
Nays: Winslow.
i vj�iII.'iYa
In Matoaca Magisterial District, Hickory Estate, LLC requests
amendment of zoning approval (Cases 07SNO342 and 08SN0108) to
amend cash proffers and an exception to Section 18-60 of the
utility ordinance for connection to the public sewer system
and amendment of zoning district map in a Residential (R-88)
District on 713.5 acres fronting in two (2) places for a
17-1083
08/23/17
total of 700 feet on the south line of Graves Road, east of
Sadberge Drive; also lying at the eastern terminus of Eanes
Road. Density will be controlled by zoning conditions or
ordinance standards. The Comprehensive Plan suggests the
property is appropriate for Residential Agricultural use
(maximum of 0.5 dwellings per acre). Tax IDs 760-618-9862;
761-617-5745; 762-616-3473; 762-618-7458; 763-616-9147; 764-
617-4550; 766-616-8203; 766-618 4335; 767-617-2600 and 8276;
767-619-5626 and 7931; 768-617-9663; 768-619-0903; 769-616-
5571; 769-617- 2708, 7874 and 9607; 769-618-9478; 770-617-
2262.
Ms. Darla Orr presented a summary of Case 17SN0592 and stated
the applicant has two requests, 1) to delete Proffered
Conditions 3 of Cases 07SN0342 and 08SN0108 relative to cash
proffer payments; and 2) exception to the utility ordinance
for required connection to the public sewer system for a
portion of the development. She further stated the applicant
is proposing to provide offsite road improvements to Hickory
Road in lieu of a cash proffer payment._ She stated the
applicant also proposes to serve the development with public
water and individual septic systems. She further stated the
Planning Commission recommended approval of Request I and
denial of Request II. She stated Planning and Transportation
staff recommended approval of Request I noting the quality,
design and architecture proffered by the applicant provide
for a convenient, attractive and harmonious community
comparable in quality to that of the surrounding community.
She further stated Planning and Utilities staff recommended
denial of Request II noting there is no topographic or
capacity. limitation that prevents connection and failure to
incrementally extend the public utility system adversely
affects area public utility service and achievement of
highest and best land use suggested by the Comprehensive
Plan.
In response to Mr. Holland's questions, Ms. Orr stated the
estimated cost for extending a wastewater line is
approximately $3 million. She further stated there -is not a
topographic or capacity limitation to prevent parcels from
being connected through an offsite extension. She stated the
potential calculated cash proffer total of $5;505,024 is
valued at $4,228,803 in current dollars.
Mr. Kerry Hutcherson, representing the applicant, accepted
the recommendation for the cash proffer amendment. He noted
existing zoning conditions and those proffered with the case
provide design and architectural standards that are
comparable in quality to that of the existing area
development. He stated incremental extension of public
utilities ensures service to area properties identified in
the Comprehensive Plan for development at densities that
necessitate use of public systems.
In response to Mr. Mincks' question, Ms. Orr stated
modifications to amendments were made before advertisement of
the case.
Ms. Jaeckle called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
17-1084
.08/23/17
Mr. Elswick clarified the cash proffer total of $9,400 per
274 dwelling units for improvements to the road network. He
noted the widening/ improving of Hickory Road to accommodate
for the additional lots.
Mr. Elswick then made a motion, seconded by Mr. Holland, for
.the Board to approve Request I of Case 17SN0592 and accept
the following proffered conditions:
The Applicant in this case, pursuant to Section 15.2-2298 of
the Code. of Virginia (1950 as amended) and the Zoning
Ordinance of Chesterfield County, for itself and its
successors or assigns, proffer that the property known as
Chesterfield County Tax Identification Numbers 760-618-9862,
761-617-5745, 762-616-3473, 762-618-7458, 763-616-9147, 764-
617-4550, 766-616-8203, 766-618-4335, 767-617-2600, 767-617-
8276, 767-619-5626,.767-619-7931, 768-617-9663, 768-619-0903,
769-616-5571, 769-,617-2708, 769-61777874, 769-617-9607, 769-
618-9478, and - 770-617-2262 ("the Property") under
consideration will be used according to the following
proffer(s) if, and only if, the request submitted herewith is
granted with only those conditions agreed to by the
Applicant. In the event this request is denied or approved
with conditions not agreed to by the Applicant, the proffer
shall immediately be null and void and of no further force or
effect.
I. Road Improvements and Right -of -Way Dedication. The
Applicant/Developer/Subdivider shall be responsible for
the following road improvements and right-of-way
dedication:
A. Widening/ improving the south side of Hickory Road
to provide a twelve (12) foot -wide travel lane, as
measured from the centerline of the road, with an
additional four (4) foot -wide paved shoulder plus a
four (4) foot -wide unpaved shoulder and overlaying
the full width of the road with one and a half
(1.5) inch of compacted bituminous asphalt -concrete
with any modifications approved by the
Transportation Department from a point beginning at
the intersection of Graves Road and Hickory Road
and extending southeast for a distance of 2,894
linear feet. Said widening/improvement shall be
completed, as determined by the Transportation
Department prior to the recordation, of more than a
cumulative total of fifty (50) residential lots or
dwelling units or one (1) year from the date of
recordation of the initial subdivision plat
whichever occurs first.. The amount of any bond
required in connection with this condition shall be
for the estimated construction costs of the
aforementioned road improvements.
B. In conjunction with recordation of the initial
subdivision plat or within sixty (60) days from a
written request by the Transportation Department,
whichever occurs first, dedication to Chesterfield
County, free and unrestricted, of any additional
right-of-way (or easements) required -"for the
improvements identified above. (T)
17-1085
08/23/17
II. Architectural Design Standards.
developed in accordance
Architectural/Design Elements,
minimum standards.
A. Stvle and Form:
The Property shall be
with the following
which are considered
1. Architectural Styles. The Architectural
styles shall use forms and elements compatible
with those in the Highlands Subdivision in
Chesterfield County, Virginia.
2. Variation in Front Elevations. Thefollowing
restrictions are designed to maximize
architectural variety of the houses.
a. The same front elevation may not be
located adjacent to, directly across
from, or diagonally across the street
from each other on the same street.
b. Variation in the front elevation to
address the paragraph above may not be
achieved by simply mirroring the facade
but may be accomplished by providing at
least three (3) of the following
architectural changes:
(a) adding or removing a porch or
covered entry or increasing or
decreasing the length of the porch
or entry
(b) varying the location and/or style of
a front facing gable (s)
(c) alternating the location of the
garage
(d) providing different materials
and/or siding types on at least 50%
of the elevation
(e) providing a different roof
type/roof line.
B. Exterior Facades. At least 50% (5 in 10) dwelling
units constructed shall have brick, stone or
masonry fronts that cover a minimum of 20% of the
facade. Other acceptable siding materials shall
include stucco, synthetic stucco (E.I.F.S.), or
horizontal lap siding. Horizontal lap siding may be
manufactured from natural wood or cement fiber
board or may be premium quality vinyl siding with a
minimum wall thickness of ..044 inches. Synthetic
Stucco (E.I.F.S.) siding shall be finished in a
smooth, sand or level texture, no rough textures
are permitted.
C. Foundations. All foundations shall be constructed
entirely of brick or stone.
D. Roofs.
17-1086
08/23/17
IN
E
Varied Roof Line.
materials shall be
dwellings that face
pitch shall be 8/12.
Varied roof designs and
used on facades of
a street. Minimum roof
Roof Materials. Roofing
dimensional architectural
minimum 30 -year warranty.
be copper or pre -finished
black) .
E. Porches and Stoops.
material shall be
shingles with a
All flashing shall
aluminum (bronze or
1. Front Porches and Stoops. All front entry
stoops and front porches shall be constructed
with a continuous masonry foundation wall.
Individual porches and stoops shall be one-
story in height, or taller if the porch/stoop
is architecturally compatible with the
dwelling it serves. Extended front porches
shall be a minimum of 5 feet deep. Handrails
and railings shall be finished painted wood or
metal railing with vertical pickets or swan
balusters. Pickets shall be supported on top
and bottom rails that span between columns.
Columns supporting roofs of porches and stoops
on street facing facades, shall be masonry
piers, tapered round (Tuscan or Doric) column,
or square box columns a minimum of 8 inches
square as appropriate to the character of the
unit. All front steps shall be masonry to
match the foundation.
2. Rear Porches.. All rear porches shall be
constructed on masonry or stone piers with
lattice screening spanning between columns.
Handrails and railings shall be finished
painted wood or metal railing with vertical
pickets or swan balusters.
F. Fireplaces, Chimneys and Flues.
1. Chimneys. Sided chimneys are permitted on roof
planes or facades and must have masonry
foundations. Cantilevered chimneys are not
permitted. The width and depth of chimneys
shall be appropriately sized in proportion to
the size and height of the dwelling unit. For
gas fireplaces, metal flues may be used on the
roof.
2. Direct Vent Fireplaces: Direct vent gas
fireplace boxes which protrude beyond the
exterior plane of the dwelling unit, are not
permitted on front facades. All the exterior
materials and finishes used to enclose the
fireplace box must match the adjacent facade.
(P)
III. Front walks/Driveways.
17-1087
08/23/17
A. Private Driveways. All private driveways serving
residential uses shall be hardscaped (which
hardscaping may be constructed of brushed concrete
or asphalt). Private driveways shall not require
curb and gutter.
B.' Front Walks. Front walks shall be provided to each
dwelling unit. Front walks shall be hardscaped
(which hardscaping may be. constructed of brushed
concrete or asphalt). Front walks shall be a
minimum of 3 feet wide. (P)
IV. Front Loaded Attached Garages. No front loaded garages
shall be permitted on the principal dwelling unit. (P)
V. Landscaping and Yards.
A. Sod and Irrigation. All front yards shall be
sodded and irrigated, with the exception of any
lots requiring primary drain field locations in the
front yard.
B. Front Foundation Planting Bed: Foundation planting
is required along the entire front facade- of all
units, and shall extend along all sides facing a
street. ,Foundation Planting Beds shall be a
minimum of 4 feet wide from the dwelling unit
foundation. Planting beds shall be defined with a
trenched edge or suitable landscape edging
material. Planting beds shall include medium
shrubs spaced a maximum of four feet apart. Unit
corners shall be visually softened 'with vertical
accent shrubs (4-5 feet in height) or small
evergreen trees (6-8,feet in height) at the time of
planting. (P)
VI. Density. The number of dwelling units shall not exceed
274. (P)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
Mr. Elswick then made a motion, seconded by Mr. Winslow, for
the Board to deny Request II of Case 17SNO592 related to the
utility ordinance exception.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17SNO793
In Midlothian Magisterial District, Dominion Venture Partners
LLC requests rezoning from Agricultural (A) and Community
Business (C-3) to Townhouse Residential (R-TH) plus a
conditional use planned development to permit exceptions to
ordinance requirements and amendment of zoning district map
on 8.3 acres fronting 690 feet on the east line of Walmart
Way, 1,300 feet "northeast of its intersection with Midlothian
Turnpike. Density will be controlled by zoning conditions or
ordinance standards. The Comprehensive Plan suggests the
17-1088
08/23/17
property is appropriate for Corporate Office use. Tax IDs
736-709-2037, 2101, 2864 and 4321.
Ms. Darla Orr presented a summary of Case 17SNO793 and stated
the applicant has two requests, 1) rezoning from Agricultural
(A) and Community Business (C-3) to Residential Townhouse (R-
TH) plus Conditional Use Planned Development to permit
exceptions to ordinance requirements; and 2) waiver to street
connectivity requirements to West Petty Road within Olde
Couch Village. She further stated the applicant has proffered
conditions to provide design and architectural standards
comparable with existing area development. She stated the
applicant has offered cash payments to address the
development's impacts on area roads. She further stated the
Planning Commission recommended approval of both requests
noting given area development constraints, parcel aggregation
is unwarranted; quality design and architecture provide for a
convenient, attractive and harmonious community; traffic
impact will be addressed by providing cash payments; and the
waiver to street connectivity is supported by neighboring
subdivision development. She stated staff recommends approval
of Request I noting while the applicant has proffered
conditions that add quality components to the development
comparable to surrounding area development, the proposed
zoning and land use do not comply with the recommendations of
the Comprehensive Plan which suggests the property is
appropriate for Corporate Office/Research .and Development/
Light Industrial use. She further stated staff recommended
denial - of Request II noting adequate access to the
development is achieved by Walmart Way and the road
connection is not required, per VDOT, to ensure state road
acceptance. She noted there was a change to a proffered
condition submitted after advertisement of the case and the
Board would need to unanimously suspend its rules to consider
the case.
Ms. Jaeckle
maintenance
Association
suggested
as part of
guidelines.
including landscaping and exterior
the county ordinance for Homeowners
Mr. Andy Scherzer, representing the applicant, stated
exceptions to Residential Townhouse requirements of the
ordinance are requested, to include minimum subdivision size,
active recreational provisions, and building setbacks. He
further stated access is proposed from Walmart Way with no
access through Olde Coach Village; therefore, an exception to
street connectivity requirements is requested to preclude any
access to West Petty Road. He noted cash proffers are offered
to address transportation impacts.
In response to Mr. Mincks' question, Mr.' Scherzer stated he
believes the conditions proffered are reasonable under state
law.
Ms. Jaeckle called for public comment.
In response to Mr. Rodney Martin's question, Ms. Haley stated
Robious Elementary and Middle School, and James River- High
School are currently serving the proposed area. She further
stated a total of 20 students are anticipated by school type.
17-1089
08/23/17
Ms. Orr indicated there was a revised addendum presented the
Board relative to anticipated school impacts.
Mr. Holland expressed concerns relative to school capacity
projection data for this case.
Mr. Rodney Martin questioned traffic generated by the
development and plans to improve traffic circulation in the
immediate area and access to the dwelling units.
There being no one else to speak to the issue, the public
hearing was closed.
Mr. Scherzer reviewed a rendering clarifying access to the
dwelling units and stated a street'scape and quality
architecture will be fronting Walmart Way. He noted school
capacity numbers and stated students are not traditionally
anticipated for townhouse developments. He stated
recreational space will be provided and designed to include
pedestrian scale amenities to include walking trails located
within communal area or open space and other -pedestrian
elements. He further stated the quality design and
architecture provide- for an attractive and melodious
community.
In response to Mr. Holland's questions, Mr. Scherzer stated
the number of bedrooms per dwelling unit has not been
determined. He further stated the units are geared towards a
convenient lifestyle tied into the commercial area. He stated
the proffer allows a reduction in the payments based on the
cost of road improvements provided by the applicant.
Mr. Holland stressed the importance of accurate school
capacity projection data for zoning cases.
Ms. Haley made a motion, seconded by Mr. Winslow, for the
Board to suspend its rules to allow for consideration of the
addition proffered condition.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
Ms. Haley stated the county has a significant lack of density
in housing projects in the corridor that expands out of the
area that surrounds Chesterfield Towne Center. She further
stated area properties area difficult to develop given the
topography and little is achieved with parcel aggregation.
Ms. Haley then made a motion, seconded by Mr. Winslow, for
the Board to approve Request I of Case 178N0793 and accept
the following proffered conditions:
1. Master Plan. The Textual Statement, last revised July -
14, 2017 shall be considered the Master Plan. (P)
2. Buffer. A fifty (50) foot buffer shall be provided and
maintained in accordance with Zoning Ordinance
requirements for fifty (50) foot buffers along the
property line adjacent to the external residential
property, including Tax IDs 736-709-6278,. 6567, 6757,
7040, 7229, 7419, and 7609, 736-708-6597 and 6288, and
to Tax ID 736-710-3031. (P) -
17-1090
08/23/17
3. Road Cash Proffer.
a. The applicant, sub -divider, or assignee (s) shall
pay $5,922 for each townhouse unit to the County of
Chesterfield for road improvements within the
service district for the property.
b. Each payment shall be made prior to the issuance of
a building permit for a dwelling unit unless state
law modifies the timing of the payment. Should
Chesterfield County impose impact fees at any time
during the life of the development that are
applicable to the property, the amount paid in cash
proffers shall be in lieu of or credited toward,
but not in addition to, any impact fees, in a
manner determined by the County.
c. At the option of the Transportation Department,
cash proffer payments may be reduced for the cost
of road improvements provided by the applicant,
sub -divider, or assignee(s), as determined by the
Transportation Department. (B & M)
4. Architectural/Design Elements for Townhouse Units.
a. Driveways and Front Walks.
i. Driveways: All portions of driveways and
parking areas shall be brushed concrete,
stamped concrete, or exposed aggregate
concrete. Gravel or asphalt driveways shall
not be permitted.
ii. Front Walks: A minimum of a three (3) foot
wide concrete, or decorative pavers, front
walk shall be provided to the front entrance
of each dwelling unit, to connect to drives,
sidewalks, or streets.
b. Landscaping and Yards
i. Front Yards: Except for the foundation
planting bed, all front yards shall be sodded
and irrigated.
ii. Front Foundation Planting Beds: Foundation
planting is required along the entire front
facade of all dwelling units, and shall extend
along all sides facing a street. Foundation
planting beds shall be a minimum of three (3)
feet wide from the unit foundation. Planting
beds shall include medium shrubs spaced a
maximum of four (4) feet apart. Unit corners
shall be visually softened with vertical
accent shrubs (4'-51) or small evergreen trees
(6'-81) at the time of planting.
iii. Landscaping. Landscaping shall be provided and
maintained around the perimeter of all
buildings, between buildings and driveways,
within medians, and common areas, including
open space along the rear of units.
17-1091
08/23/17
c
Landscaping shall comply with the requirements
of the Zoning Ordinance and be designed to
minimize the predominance of building mass and
paved areas; define private spaces; . and
enhance the residential character of the
development. The landscaping plan shall be
approved at time of plans review with respect
to the exact numbers, spacing, arrangement and
species of plantings.
Architecture and Materials.
i. Unless deviations are approved by the Planning
Commission during site plan review, the
architectural treatment of the townhouse
development shall be compatible and consistent
with Exhibit A, dated June 22, 2017 and July
12, 2017. Building elements, such as, but not
limited to, pedestrian scale lighting,
architectural detailing, a three -layer facade
design, or other similar architectural
elements, shall be used to show a visual break
between the first and upper floors.
ii. If the dwelling unit 'is constructed on a slab,
brick or stone shall be employed around the
base of the front and sides of the dwelling
unit a minimum twenty-four (24) inches and- on
the rear of the dwelling unit a minimum eight
(8) inches above grade so as to give the
appearance of a foundation.
iii. Acceptable siding materials include brick,
stone, masonry, 'vinyl siding, fiber cement
siding (such as HardiPlank, HardieShingle, and-
HardieTrim), or engineered wood siding (such
as LP SmartSide). Vinyl siding shall be
premium quality with a minimum wall thickness
of 0.042 -inches. Plywood and metal siding are
riot permitted.
iv. Other materials may be used for trim,
architectural decorations, or design elements
provided they blend with the traditional and
cottage style architecture,- as generally
depicted on Exhibit A.
V. All front entries shall be covered with a
solid porch roof. At least one unit in each
group of front loaded townhouses shall provide
a front porch design extending the full width
of the unit (including garage) to provide
variety and vertical breaks to the units.
vi. Dwelling units with the same elevations and
color palette may not be adjacent to each
other on the same street.
vii. Special focus units, typically located at the
end of a street intersection or view corridor,
and/or against common open space, _shall have
an embellished facade with enhanced features.
17-1092
08/23/17
Embellished facades may include a mixing of
materials, gables, dormers, entryway details,
shutters, or other architectural features on
the exterior that enhance the entry (i.e.
decorative lintels, shed roof overhangs,
arches, columns, keystones, eyebrows, etc.).
These units may also utilize enhanced
landscaping to reinforce the streetscape, with
shade trees, garden walls, hedges, shrubs,
etc. to help define the front yard and street
edge.
d. Roof Material: Roofing material shall be standing
seam metal or thirty (30) year architectural
dimensional shingles with algae protection.
e. Porches and Stoops.
i. Front Porches: Where elevated more than eight
(8) inches, front entry stoops and front
porches shall be constructed with continuous
masonry foundation wall or on 12"x12" masonry
piers. Extended front porches shall be a
minimum of five (5) feet deep. Space between
piers under porches shall be enclosed with
framed lattice panels. Where provided or
required by code on elevated porches,
handrails and railings shall be finished
painted wood, vinyl or metal railing with
vertical pickets or swan balusters." Pickets
shall be supported on top and bottom rails
that span between columns.
i. Front Porch Flooring: Porch flooring may be
concrete, exposed aggregate concrete, or a
finished paving material such as stone, tile
or brick, finished (stained) wood, or properly
trimmed composite decking boards. All front
steps shall be masonry to match the
foundation.
f. Garages.
i. Front loaded attached garages shall be
permitted to extend as far forward from the
front line of the main dwelling as the front
line of the front porch provided that the
rooflines of the porch and garage are
contiguous. Where the rooflines are not
contiguous, garages shall be permitted to
project a maximum of two (2) feet forward of
the front line of the main dwelling.
ii. Front loaded and corner side loaded garages
shall use an upgraded garage door. An upgraded
garage door is any door with a minimum of two
'(2) enhances features. Enhanced features shall
include windows, raised panels, decorative
panels, arches, hinge straps or other
architectural features on the exterior that
enhance the entry (i.e. decorative lintels,
shed roof overhangs, arches, columns,
11-1093
08/23/17
keystones, eyebrows, etc.). Flat panel garage
doors are prohibited.
g. Heating, Ventilation and Air Conditioning (HVAC)
Units and Whole House Generators. Units shall
initially be screened from view of public roads by
landscaping or low maintenance material, as
approved by the Planning Department. (P)
5. Focal Point/Recreation Area.
a. A minimum of one (1) acre of open space/ recreation
area shall be provided within this property to
provide "focal points". Part of each focal point
area shall be hardscaped and have benches and other
amenities that accommodate and facilitate
gatherings. A portion of the focal points may
include areas devoted to best management/storm
water facilities. The focal points shall be
developed concurrent with the phaseofdevelopment
that the focal point is intended to serve.
b. Recreational space shall be provided and designed
to include pedestrian scale amenities, such as, but
not limited to: decorative paving units, benches,
landscaped areas, plantings, gathering areas,
community gardens, walking trails located within
communal area or open space and other pedestrian
elements.
C. A covered community gathering space such as a
pavilion, gazebo, or similar structure ("Pavilion")
shall be provided on the Property.
i. The Pavilion shall be a minimum of 192 square
feet in size and the design of the Pavilion
shall be compatible with the architecture of
the community. The space within the Pavilion
shall be hardscaped and include benches or
other seating to facilitate gatherings. The
Pavilion shall be connected to the main
sidewalk within the development by a pathway
or walking trail.
ii. The exact location of the Pavilion shall be
determined at the time of the initial
construction plan approval.
-iii. Once the location is -identified, the Pavilion
shall be constructed as part of that row or
group of townhouses immediately adjacent to
the Pavilion location.
iv. Notwithstanding the provisions above, the
Pavilion shall be under construction prior to
the issuance of the 25th building -permit. (P)
.6. Streetscape. Large mature trees, planted approximately
40' on center, shall be provided along the Public Roads
of front loaded lots, along Walmart Way, and the
Recreational Area, except where there is a conflict with
utilities, sightlines, and driveway areas. (P)
17-1094
08/23/17
7. Sidewalks: Sidewalks shall be provided on both sides of
all public streets at general circulation where houses
are fronting. A sidewalk shall be provided along the
entire property line fronting Walmart Way. (P)
8. Fences.
a. Any rear yard fences constructed shall be fiber
cement lumber, composite, and/or comparable
material. The height of rear yard fences shall not
exceed six (6) feet.
b. Prior to the issuance of the first building permit,
a six (6) foot natural -colored solid wood or
composite material fence shall be installed within
the fifty (50) foot buffer along the property line
adjacent to the external residential property,
including Tax IDs 736-709-6278, 6567, 6757, 7040,
7229, 7419, and 7609, 736-708-6597 and 6288, and to
Tax ID 736-710-3031. The exact design and treatment
shall be approved by the Planning Department at the
time of site plan review. The fence shall be
maintained in good condition by the Developer.
C. Chain link fence shall be prohibited. (P)
9. Lighting. Light poles shall not exceed twenty (20) feet
in height. (P)
10. Street Connectivity. No vehicular access shall be
permitted to or from the Property to Black Heath Road or
West Petty Road. (P)
11. Utilities. Public water and wastewater shall be used.
(U)
12. Maintenance of Building Exteriors and Common Areas. The
homeowner's association for the development shall be
responsible for properly maintaining and repairing on-
site improvements including, but not limit to, all
Common Areas, driveways, lot landscaping, lighting,
fencing, street trees, evergreen screening, sidewalks,
and dwelling unit exteriors to exclude windows and
doors. Periodic cleaning and painting of doors, windows
and trim will be done by the homeowner's association.
Dwelling unit interiors are expressly excluded from the
homeowner's association's maintenance and repair
obligations. All areas of common area concrete shall be
maintained by the homeowner"s association without pot
holes and ruts. The homeowner's association shall ensure
that the affairs of the homeowner's association are
professionally managed, including the homeowner's
association's maintenance and repair obligations. (P)
Ayes: Jaeckle_, Haley, Winslow, Holland and Elswick.
Nays: None.
Ms. Haley made a motion, seconded by Mr. Holland, for the
Board to approve Request II of Case 17SN0793, a waiver to
street connectivity requirements to West Petty Road within
Olde Coach Village.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17-1095
08/23/17-
17SN0802
In Midlothian Magisterial District, Westchester Development
Partners, LLC requests amendment of zoning approval (Case
06SN0191) to permit multifamily residential use and amendment
of zoning district map in a General Industrial (I-2) District
on 4.4 acres located in the southeast corner of Route 288 and
Watkins Center Parkway, 1,110 feet east of Watkins Center
Parkway. Density will. be controlled by zoning conditions or
ordinance standards. The Comprehensive Plan_ suggests the
property is appropriate for Regional Mixed use. Tax ID 717-
712 -Part of 0232.
Ms. Darla Orr presented a summary of Case 17SN0802 and stated
a multifamily residential development is planned. She further
stated up to 250 dwelling units are proposed yielding a
density of approximately 57 dwellings per acre. She stated
exceptions to development requirements for multifamily
residential projects _are requested to include: project size;
density; recreational area; parcel coverage; dwelling units
per floor; principal building height; parking spaces per
dwelling; setbacks; and distance, between buildings. She,
further stated the ,applicant has indicated that all the
necessary road infrastructure is in place; however, the
applicant has not provided information to substantiate this
statement in accordance with the Road Cash Proffer Policy.
She stated the Planning Commission and staff recommended
approval noting the development provides a unique opportunity,
for integration of residential uses with existing commercial
development to create an urban lifestyle environment,
consistent with recommendations of the Comprehensive Plan,
and the quality design and architecture offered by the
applicant provide for a convenient, attractive and harmonious
community that will complement the surrounding development.
She further stated Transportation recommended denial noting
there are impacts on the road network specifically
attributable to the proposed development that have not been
addressed, including increased traffic volume and safety of
the roads.
In.response to Mr. Holland's question, Ms. Orr stated an
estimation of the proposed dollar impact to the road network
has not been calculated.
Mr. Brennen Keene, representing the applicant, stated a
multi_family residential development known as Westchester
Apartments with up to 250 one- and'two-bedroom dwelling units
is proposed on approximately four acres of the Westchester
Commons site, being part of the overall Watkins Centre
development. He highlighted the development concept for the
proposed apartments which consists of two buildings, four to
five stories in height, each designed around a courtyard
containing recreational amenities, planting beds and patio
areas. He stated pedestrian connections and some use of
shared parking will link these apartments to the existing
Westchester Commons commercial and office development. He
further stated high quality residential development addresses
the Comprehensive Plan goals for strong and sustainable
neighborhoods that are visually attractive, well-planned and
well-maintained. He stated all the necessary road
infrastructure is in place and noted the regional road
improvements made a part of the development.
17-1096
08/23/17
In response to Mr. Mincks' question, Mr. Keene stated he
believes the conditions proffered are reasonable under state
law.
Ms. Jaeckle stressed the importance of improvements to school
capacity projection date relative to future zoning cases and
numbers generated by those specific developments that will be
relieved by new school facilities.
Ms. Jaeckle called for public comment.
Mr. Rodney Martin expressed concerns relative to impacts on
area schools and questioned the calculation of school
capacities. He also questioned the number of bedrooms within
the proposed dwelling units.
There being no one else to speak to the issue, the public
hearing was closed.
Ms. Haley noted the infrastructure of the overall Watkins
Center was intended to have some residential component
incorporated with the development. She stated it is
anticipated introducing a residential component would spur
additional economic development in the area. She noted the
dollars already spent on road infrastructure.
Ms. Haley then made a motion, seconded by Mr. Winslow, for
the Board to approve Case 17SNO802 and -accept the proffered
conditions.
Mr. Winslow stated a petition was pulled relative to the
creation of the Community Development Authority at his
request. He further stated the petitioners desired to develop
a property as a mixed-use project to also provide
transportation improvements, which he believes have been paid
for. He recommended studying the context of future Community
Development Authority agreements.
In response to Mr. Elswick's question, Mr. Keene stated the
construction of development will begin by the first quarter
of 2018 and is projected to be completed in 16-18 months.
In, response of Mr. Elswick's question, Ms. Haley stated
construction of the area school is slated to be completed by
the fall of 2019.
Mr. Holland reiterated his previous comments. He noted he
believes the project will enhance the surrounding area and
voiced his support of the request.
Mr. Elswick recommended re -evaluating -the Cash Proffer Policy
relative to the five-year credit concept for road and utility
infrastructure.
Dr. Casey clarified the five-year credit concept for on-site
transportation improvements and possible modifications to
policy language.
Mr. Elswick asked Dr. Casey to create a dialogue with
Planning Commissioners to seek their input on how language
should be applied to future zoning cases.
17-1097
08/23/17
Ms. Jaeckle voiced her support of the project and stated the
development will balance with the retail and commercial space
in Westchester_ Commons. She reiterated her previous comments
regarding school numbers generated by one- and two-bedroom
apartments.
Ms. Jaeckle then called for a vote on Ms. Haley's motion,
seconded by Mr. Winslow, for the Board to approve Case
17SNO802 and accept the following proffered conditions:
Westchester Development Partners, LLC (the "Developer") in
this zoning case, pursuant to section 15.2-2298 of the Code
of Virginia (1950 as amended) and the Zoning Ordinance of
Chesterfield County, for itself and its successors or
assigns, proffers that the development of the property known
as an approximate four (4) acre portion (the "Project Site")
of Chesterfield County Tax Identification Number 717-712-0232
(the "Property") under consideration will be developed
according to the following conditions if, and only if, the
rezoning request for amendment to the Conditional, Use Planned
Development ("CUPD") is granted. In the event the request is
denied or approved with conditions not. agreed to by the
Developer, the proffers shall immediately be null and void
and of no further force or effect.
The application contains four exhibits described as follows:
Exhibits A-1 and A-2 - Elevations titled "Westchester
Apartments Architectural Rendering," prepared by 2PA - Poole
& Poole Architecture, dated March 2016.
Exhibit B - A plan titled "Westchester Apartments Location
Plan," prepared by 2PA - Poole & Poole Architecture, dated
March 2016.
Exhibit C - A plan titled "Westchester Apartments Conceptual
Plan," prepared by 2PA - Poole & Poole Architecture, dated
March 2016, last revised July 6, 2017.
1. Master Plan. The Textual Statement last revised March
30, 2017, shall be considered the Master Plan. (P)
2. Number of Dwelling Units. The total number of dwelling
units on the Project Site shall not exceed 250 multi-
family units. (P)
3. Unit Types. The dwelling units shall be limited to one -
and two-bedroom units. (P)
4. Architecture.
A. The architectural style shall be consistent with
the buildings shown in the renderings. attached as
Exhibit A-1 and Exhibit A-2, subject to changes
that may be approved at the time of plans review.
The signs delineated on Exhibits A-1 and A-2 are
not included as part of this approval.
B. In addition to the tower feature shown on Exhibit
A-1, designed to face Route 288, an entry feature
and/or architectural feature shall be provided in
the area identified on Exhibit C to provide a
visual focal point and link to the commercial area.
At the time of- plans review, the Planning
Commission shall approve the architectural feature
noted herein. (P)
17-1098
08/23/17
5. Pedestrian Design. 'Sidewalks constructed as part of the
development Project Site shall be interconnected to and
integrated with the existing sidewalks currently located
on the remainder of the Property and adjacent serving
existing commercial uses shown on Exhibit B. (P)
6. Recreational Uses. A pool and a courtyard as generally
shown on Exhibit C plus a fitness center shall be
provided on the Project Site. (P)
7. Utilities. Public water and wastewater systems shall be
used. (U)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17SN0805
In Midlothian Magisterial District, ME Founders 'Bridge, LLC
and Eagle Construction of Va., LLC request amendment of
zoning approval (Case 15SN0628) relative to cash proffers and
amendment of zoning district map in a Residential (R-25)
District on 21.9 acres within the Founders Bridge Subdivision
along North Otterdale Road, Michaux Valley Way and Michaux
Valley Circle. Density will be controlled by zoning
conditions or ordinance standards. The Comprehensive Plan
suggests the property is appropriate for Low Density
Residential use (maximum of 1.0 dwelling per acre). Tax IDs
717-716-5691, 6281, 6673, 6860, 7449, 7938, 8190, 8227, 8415,
9085 and 9676; 717-717-0781, 4025, 4410, 5001, 6522, 7210,
8312 and 9608; 718-715-0071 and 0888; 718-716-0245, 0365,
1301, 1355, 1591, 1811, 2029, 2281, 2838, 2973 and 3449; and
718-717-0602.
Ms. Orr presented a summary of Case 17SN0805 and stated a
single-family residential subdivision is under development.
She further stated existing zoning permits a maximum of 40
lots, 33 of which would be impacted by the request. She
stated the existing zoning requires construction ofa section
of North Otterdale Road and requires the road improvements to
be constructed with initial development of the property. She
further stated the applicant is requesting consideration be
given to the developer's construction of a section of North
Otterdale Road as addressing the impact of the development's
remaining 33 units. She stated the Transportation Department
cannot support the request, noting the Road Cash Proffer
Policy provides that onsite work will not be considered
unless additional travel lanes beyond what is required of the
development are constructed and road improvements already
constructed are considered to be a part of the county's
existing road capacity. She further stated the Planning
Commission and staff. recommended approval noting the quality,
design and architecture required by existing zoning
conditions and offered by the applicant in this case provide
for a convenient, attractive and harmonious community
comparable in quality to that of the surrounding community.
In response to Mr. Elswick's question, Ms. Orr stated the
current escalated cash proffer amount is $22,734 and the
total potential value of the approved cash proffer equates to
$750,000.
17-1099
08/23/17
Discussion ensued relative to the current escalated cash
proffer amount.
Mr. Jim Theobald, representing the applicant, stated the
applicant proposes to amend the proffered condition to
eliminate a cash proffer payment. He further stated the
applicant is requesting consideration. to be given to the
developer's construction of a section of North Otterdale Road
as addressing the impact of the development's remaining 33
units. He stated the proffered conditions of the request
along with those approved with existing zoning include
quality design and architectural elements that are comparable
in quality to that of the surrounding area.
In response to Mr. Mincks' question, Mr. Theobald stated he
believes the conditions proffered are reasonable under state
law.
Ms. Jaeckle called for public comment.
Mr. Freddy Bossieau noted the connector road construction
_cost and its benefit to other properties as well as impacts
to capital facilities. He urged the Board to reexamine the
Cash Proffer Policy.
There being no one else to speak to the issue, the public
hearing was closed.
Ms. Haley stated the road construction cost was made in
conjunction with a small residential development and
thoroughfare roads are not individual development roads.
Ms. Haley then made a motion, seconded by Mr. Holland, for
the Board to approve Case 17SN0805 and accept the following
proffered conditions:
The property owners and applicant in this rezoning case,
pursuant to Section 15.2-2298 of the Code of Virginia (1950
as amended) and the Zoning Ordinance of Chesterfield County,
for themselves and their successors or assigns, proffer that
the property under consideration (the "Property") will be
developed according to the following proffers if, and only
if, the rezoning request submitted herewith is granted with
only those conditions agreed to by the owners and applicant.
In the event this request is denied or approved with
conditions not agreed to by the owners and applicant, the
proffers shall immediately be null and void and of no further
force or effect.
Additional Proffered Conditions are added as follows:
1. Driveways/Front Walks. All private driveways shall be
hardscaped (concrete, exposed aggregate concrete,
concrete pavers, stamped concrete, brick, slate or
stone). No gravel driveways shall be permitted. A
minimum of a three (3) foot wide front walkway
consisting of exposed aggregate, concrete, stamped
concrete, brushed concrete, brick, slate and/or stone
shall be provided to the front entrance of each dwelling
unit, to connect to drives, sidewalks or street. (P)
2. Roof Materials. Roof materials shall have a minimum
life of 30 years per manufacturer's warranty. (P and BI)
17-1100
08/23/17
i V
3. Heating, Ventilation and Air Conditioning (HVAC) Units
and any Whole House Generators. Units shall initially
be screened from view of public roads by landscaping or
low maintenance material chosen by the applicant, as
approved by the Planning Department. (P)
4. Sod/Irrigation. All front, side, corner side and- rear
yards shall initially be sodded and irrigated, exclusive
of mulched flowerbeds and landscaping. (P)
S. Foundation Plantings. Foundation planting beds shall be
required along the entire front and corner side facade
of the house, excluding entryways to porches, patios,
and garages. Decks and patios on corner lots which are
.visible from the street shall be substantially screened
from view from the street with landscaping. Planting
beds shall contain a minimum of fifty (50). percent
evergreen materials and shall include two or more of the
following types of materials for visual interest:
groundcover,, small shrubs, large shrubs, and small
trees. House corners shall be visually softened with
vertical accent shrubs (4'-51) or small evergreen trees
(6'-81)• (P)
6. Lamp Posts. All improved lots shall be required to have
a post lamp of residential design to be located in the
front yard near the front walkway and/or driveway. (P)
7. Garages. All dwelling units shall include a minimum of
a two (2) car garage. All garages shall be side- or
rear -entry designs except that' front entry garage
designs may be permitted provided that garage doors are
at least twenty (20) feet behind the front facade of the
house and that the garage doors are screened from the
street through the positioning of the driveway,
landscaping, and/or natural vegetation. Front and
corner side loaded garages shall use a garage door with
a minimum of two ( 2 ) of the following enhanced features:
windows, raised panels, decorative panels, arches, hinge
straps or other upgraded hardware, or other
architectural features on the exterior that enhance the
entry (i.e. decorative lintels, shed roof overhangs,
arches, columns, keystones, eyebrows, etc.). Flat panel
garage doors are prohibited. (P and BI)
8. Exterior Siding. Siding materials shall consist of
brick, composition, hardiplank, stucco, wood clapboard,
wood shingle, wood board and batten, engineered wood
(e.g. LP Smartside), and/or horizontal lap siding and
"Fypon-type" trim elements. Horizontal lap siding shall
be manufactured from natural wood or cement fiber board.
and. Plywood, vinyl and metal siding are not permitted.
(P and BI)
9. Front Porches. Any front porches shall be supported by
brick, stone or stucco piers. (P) and BI)
10. Buffer. With respect to lots
Rosemont, except for areas
designation has been provided
Map, Rose Tract - East,
Gerstenmaier, dated September
17-1101
adjacent to Section E of
where an Open Space
as shown on the Zoning
prepared by Higgins &
16, 2005, a twenty-five
08/23/17
(25) foot wide tree preservation area shall be
maintained adjacent to Section E of Rosemont. All trees
greater than six inches in caliper (as measured 12
inches above ground surface) within the Tree
Preservation Area are to be retained. Any homeowner
seeking to clear_ trees within this area must obtain
prior approval from the Founders Bridge Property Owners
Association's Architectural Design Committee which in
turn shall notify the adjacent property owner(s) in
Founders Bridge and the Rosemont Homeowners Association
prior to approving any requested homeowner activity.
The Tree Preservation Area shall be subject and
subordinate to the terms of any utility or drainage
easements which may be granted by Declarant or its
successors to the County of Chesterfield, Virginia. (P)
11. Variation in Elevations. Homes with the same front
elevation and color palette, percentages of siding
materials, and landscaping shall not be permitted side-
by-side, directly across from, or diagonally across from
each other to create diversity and interest along the
streetscapes. (P and BI)
Ayes: Jaeckle, Haley, Holland and Elswick.
Nays: Winslow.
16. PUBLIC HEARINGS
16.A. TO CONSIDER AN AMENDMENT TO SECTION 13-51 OF THE
COUNTY CODE TO GRANT AN EXEMPTION FROM LOCAL VEHICLE
REGISTRATION FEES FOR QUALIFYING ANTIQUE VEHICLES
Mr. Mincks stated this date and time .was advertised for the
Board to consider an amendment to Section 13-51 of the County
Code to grant an exemption from local vehicle registration
fee for qualifying antique vehicles. He further stated the
General Assembly amended the Code of Virginia to prohibit
localities from imposing local license or registration fees
on motor vehicles, trailers, or semi -trailers that qualify
and are licensed as antique vehicles pursuant to state law.
In response to Mr. Winslow's question, Mr. Mincks stated
there should not be any large impacts on county revenue.
Discussion ensued relative to restrictions on vehicles that
qualify as antique vehicles.
Ms. Jaeckle called for public comment.
There being no one to address the issue, the public hearing
was closed.
On motion of Ms. Haley, seconded by Mr. Winslow, the Board
adopted the following ordinance:
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD,' 1997, AS AMENDED, BY AMENDING
AND RE-ENACTING SECTION 13-51 RELATING TO EXEMPTION FROM
REGISTRATION FEE FOR QUALIFYING ANTIQUE VEHICLES
17-1102
08/23/17
BE IT ORDAINED by the Board of Supervisors of Chesterfield,
County:
(1) That Section 13-5,1 of the Code of the County of
Chesterfield, 1997, as amended, is amended and re-enacted to
read as follows:
Sec. 13-51. - Required; exceptions.
(a) An annual registration fee is hereby imposed, upon
every motor vehicle, trailer or- semitrailer
normally garaged, stored or parked in the county.
(b) The provisions of this article shall not apply
to the following:
(1) Any vehicle exempted by the provisions of Code
of Virginia, §§ 46.2-663-46.2-683, as amended,
and Code of Virginia, § 46.2-755, as amended;
(2) Any vehicle licensed pursuant to Code of
Virginia, § 46.2-750, as amended; or,
(3) Any vehicle otherwise exempted by state law.
(c) A registration fee will not be charged on:
(1) Vehicles owned by a volunteer rescue squad;
(2) Vehicles owned by a volunteer fire department;
(3) Vehicles owned .or leased by a volunteer police
chaplain. However, only one vehicle owned by
the chaplain may qualify for the exemption
provided by this subsection;
(4) Any vehicle displaying special permanent
plates as approved 'and issued by the
department of motor vehicles pursuant to Code
of Virginia, § 46.2-739, as amended, to
veterans with service -connected disabilities;
(5) Vehicles owned or leased by an active member
or active auxiliary member of a volunteer
rescue squad, a volunteer fire department, or
an auxiliary police unit; provided that the
member submits to the treasurer a
certification, signed under oath by the chief
or head of the member's volunteer
organization, certifying the member's active
membership for the six-month period prior to
the registration fee being due and payable.
However, only one vehicle owned by the member
may qualify for the exemption provided by this
subsection;
(6) Vehicles owned by members of authorized police
volunteer citizen support units who have
served at least ten years in the county;
(7) Vehicles owned by any of the following who
served at least ten years in the county and
17-1103
08/23/17
end their service to the county after November
12, 2008: former members of volunteer rescue
squads, former members of volunteer fire
departments, former auxiliary police officers,
former members of authorized police volunteer
citizen support units, former volunteer police
chaplains, and former volunteer special police
officers appointed under Code of Virginia, §
15.2-1737;
(8) Vehicles owned or leased by deputy sheriffs;
however, no deputy sheriff shall be issued
more than one such license free of charge;
(9) Vehicles owned or leased by police officers;
however, no police officer shall be issued
more than one such license free of charge;
(10) Vehicles owned or leased by officers of the
state police; however, no officer of the state
police shall be issued more than one such
license free of charge;
(11) Vehicles owned or leased by salaried
firefighters; however, no salaried firefighter,
shall be issued more than one such license
free of charge; and
(12) Vehicles owned or leased by salaried emergency
medical technicians; however, no salaried
emergency medical technician shall be issued
more than one such license free of charge.
(13) The motor vehicle, trailer; or semi -trailer
qualifies and is licensed as an antique
vehicle pursuant to Code of Virginia § 46.2-
730.
(2) That this ordinance shall become effective immediately
upon adoption.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
Ms. Haley excused herself from the meeting.
16.B. TO CONSIDER AN ORDINANCE TO VACATE A PORTION OF
DEERGROVE ROAD
Mr. Dean Sasek stated this date and time was advertised for
the Board to consider an ordinance to vacate a portion of
Deergrove Road. He further stated the vacation is for the Hy -
Tech development in Clover Hill Industrial -Park.
Ms. Jaeckle called for public comment.
There being no one to address the issue, the public hearing
was closed.
On motion of Mr. Winslow, seconded by. Mr. Elswick, the Board
adopted the following ordinance:
17-1104
08/23/17
AN ORDINANCE whereby the COUNTY OF
CHESTERFIELD, VIRGINIA, ("GRANTOR")
vacates to MACH 39, LLC, a Virginia
limited liability company, ("GRANTEE"), a
portion of Deergrove Road, CLOVER HILL
Magisterial District, Chesterfield
County, Virginia, as shown on a plat
thereof duly recorded in the Clerk's
Office, Circuit Court, Chesterfield
County, Virginia in Plat Book -73, at Page
16.
WHEREAS, MACH 39, LLC, a Virginia limited liability
company, petitioned the Board of Supervisors of Chesterfield
County, Virginia to vacate a portion of Deergrove Road,
CLOVER HILL Magisterial District, Chesterfield County,
Virginia more particularly shown on a plat of record in the
Clerk I s' Of f ice of the Circuit Court of said County in Plat
Book 73, Page 16, by J.K. Timmons & Associates, P.C., dated
April 10, 1990, recorded October 9, 1990. The portion of
right of way petitioned to be vacated is more fully described
as follows:
A portion of Deergrove Road, the location
of which is .more fully shown on a plat
made by- Balzer and Associates, Inc.,
dated February 23, 2017 and revised March
7, 2017, a copy of which is attached
hereto and made a part of this Ordinance.
WHEREAS, notice has been given pursuant to Section 15.2-
2204 of the Code. of Virginia, 1950, as amended, by
adverti-sing; and,
WHEREAS, no public necessity exists for the continuance
of the portion of right of way sought to be vacated.
NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF
SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA:
That pursuant to Section 15.2-2272 of the Code of
Virginia, 1950, as amended, the aforesaid right of way be and
is hereby vacated.
This Ordinance shall be in full force and effect in
accordance with Section 15.2-2272 of the Code of Virginia,
1950, as amended, and a certified copy of this Ordinance,
together with the plat attached hereto shall be recorded no
sooner than thirty days hereafter in the Clerk's Office,
Circuit Court, Chesterfield County, Virginia pursuant to
Section 15.2-2276 of the Code of Virginia, 1950, as amended.
The effect of this Ordinance pursuant to Section 15.2-
2274 is to destroy the force and effect of the recording of
the portion of the plat vacated. This Ordinance shall vest
fee simple title to the portion of right of way hereby
vacated in the abutting property owner free and clear of any
rights of public use.
GRANTEE hereby conveys unto the GRANTOR and GRANTOR
hereby reserves a 16, and variable width water easement and a
variable ,width drainage easement (public), as shown on two
17-1105
08/23/17
plats by Balzer and Associates, Inc., dated March 28, 2017,
copies of which are attached hereto and made a part of .this
ordinance.
Accordingly, this Ordinance shall be indexed in the
names of the GRANTOR and GRANTEE, or their successors in
title.
Ayes: Jaeckle, Winslow, Holland and Elswick.
Nays: None.
Absent: Haley.
Ms. Haley returned to the meeting.
16.C. -TO CONSIDER THE SALE OF PROPERTY IN CHESTERFIELD
COUNTY AIRPORT INDUSTRIAL PARK, SECTION B, TO BRADLEY
MECHANICAL SUPPLY COMPANY, LLC
Mr. Sasek stated this date and time has been advertised for
the Board to consider the sale of property in Chesterfield
County Airport Industrial Park, Section B, to Bradley
Mechanical Supply Company, LLC.
Ms. Jaeckle called for public comment.
There being no one to address the issue, the public hearing
was closed.
On motion of Mr. Holland, seconded by Mr. Winslow, the Board
approved the sale of a portion of Parcel Number 763 674 4474
00000 containing 5.3 acres, more or less, to Bradley
Mechanical Company, LLC for $55,000 per acre and authorized
the Chairman of the Board of Supervisors and the County
Administrator to execute the deed.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None. -
16.D. TO CONSIDER THE APPROPRIATION OF FUNDS AND AUTHORIZATION1
EXECUTE AGREEMENTS AND PROCEED WITH DESIGN AND RIGHT -OF -*Y
ACTIVITIES FOR THE ROUTE 288 SOUTHBOUND TO ROUTE 360
WESTBOUND RAMP IMPROVEMENTS AND PARK AND RIDE LOT PR
ROUTE 10 (WHITEPINE ROAD TO FRITH LANE) WIDENING PROJECT
AND ROUTE 360/SPRING RUN ROAD INTERSECTION IMPROVEMENT
PROJECT
Mr. Jesse Smith stated this date and time has been advertised
for the Board to consider the appropriation of If unds and
authorization to execute agreements and proceed with design
and right-of-way activities for the Route 288 southbound to
Route 360 westbound ramp improvements and park and ride lot
project, Route 10 (Whitepine Road to Frith Lane) Widening
Project, and Route 360/Spring Run Road Intersection
Improvement Project. He noted the amount of anticipated VDOT
reimbursements which need to be appropriated by the Board -is
greater than one percent of the county budget; therefore, a
public hearing must be held to take this action.
17-1106
08/23/17
Mr. Winslow commended the efforts of the Transportation
Department regarding road improvements made possible by SMART
SCALE funds.
Ms. Jaeckle called for public comment.
There being no one to address the issue, the public hearing
was closed. -
On motion of Mr. Winslow, seconded by Mr. Elswick, the Board
approved the following actions for the Route 288 SB to Route
360 WB Ramp Improvements and Park and Ride Lot Project, Route
10 (Whitepine Road to Frith Lane) Widening Project, and Route
360/Spring Run Road Intersection Improvement Project:
1. Appropriated $14,561,500 in anticipated VDOT
reimbursements to the Route 288 Southbound to Route 360
Westbound Ramp Improvements and Park and Ride Lot
project, $15,200,000 in anticipated VDOT reimbursements
to the Route 10, (Whitepine Road to Frith Lane) Widening
project, and $3,600,000 in anticipated VDOT
reimbursements to the Route 360/Spring Run Road
Intersection Improvement project;
2. Authorized the County Administrator to enter into the
customary VDOT/County agreements/contracts, permits/
mitigation agreements, and surety agreements, acceptable
to the County Attorney;
3. Authorized the County Administrator to proceed with the
design and right-of-way acquisition, including
.advertisement of an eminent domain public hearing if
necessary and to accept the conveyance of right-of-way
and easements that are acquired;
4. Authorized the Chairman of the Board of Supervisors and
County Administrator to execute easement agreements for
relocation of utilities; and
5-. Authorized the Director of Purchasing to proceed with
the advertisement of a construction contract for each
project.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS
There were no remaining manufactured home permits or zoning
requests at this time.
18. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
Ms. Cynthia Losen, member of the Surreywood Civic
Association, expressed concerns relative - to proposed
revisions to the Comprehensive Plan as they relate to A.M.
Davis Elementary and Providence Middle School.
Mr. Rodney Martin expressed concerns relative to numerous
school -related actions and activities and the county's
Supplemental Retirement Plan.
17-1107
08/23/17
Mr. Freddy Boisseau urged the Board to consider the need for
alternative methods for public transportation in the,county.
19. CLOSED SESSION PURSUANT TO 1) SECTION 2.2-3711(A)(3),
CODE OF VIRGINIA, 1950 AS AMENDED, TO DISCUSS THE
ACQUISITION BY THE COUNTY OF REAL ESTATE FOR A PUBLIC
PURPOSE WHERE DISCUSSION IN AN OPEN MEETING WOULD
ADVERSELY AFFECT THE BARGAINING POSITION AND NEGOTIATING
STRATEGY OF THE COUNTY; 2) SECTION 2.2-3711(A)(5), CODE
OF VIRGINIA, 1950, AS AMENDED, TO DISCUSS PROSPECTIVE
INDUSTRIES LOCATING IN THE COUNTY WHERE NO PREVIOUS
ANNOUNCEMENT HAS BEEN MADE OF THE INDUSTRIES' INTEREST
IN LOCATING IN THE COUNTY; AND 3) SECTION 2.2-
3711(A)(1), CODE OF VIRGINIA, 1950, AS AMENDED, RELATING
TO THE PERFORMANCE OF A SPECIFIC COUNTY EMPLOYEE
On motion of Mr. Elswick, seconded by Ms. Haley, the Board
went into closed session pursuant to 1) Section 2.2-
3711(A)(3), Code of Virginia, 1950 as amended, to discuss the
acquisition by the county of real estate for a public purpose
where discussion in an open meeting would adversely affect
the bargaining position and negotiating strategy of the
county; 2) Section 2.2-3711 (A)(5), Code of Virginia, 1950,
as amended, to discuss prospective industries locating in the
county where no previous announcement has been made of the
industries' interest in locating in the county; and 3)
Section 2.2-3711(A)(1), Code of Virginia, 1950, as amended,
relating to the performance of a specific county employee.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
On motion of Mr. Winslow, seconded by Ms. Haley, -the Board
adopted the following resolution:
WHEREAS, the Board of Supervisors has this day adjourned
into Closed Session in accordance with a formal vote of the
Board and in accordance with the provisions of the Virginia
Freedom of Information Act; and
WHEREAS, the Virginia Freedom of Information Act
effective July 1, 1989 provides for certification that such
Closed Session was conducted in conformity with law.
NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors
does hereby certify that to the best of each member's
knowledge, i) only public business matters lawfully exempted
from open meeting requirements under the Freedom of
Information Act were discussed in Closed Session to which
this certification applies, and ii) only such business
matters were identified in the motion by which the Closed
Session was convened were heard, discussed or considered by
the Board. No member dissents from this certification.
Mr. Winslow: Aye.
Mr. Elswick: Aye.
Ms. Haley: Aye.
Ms. Jaeckle: Aye
Mr. Holland: Aye.
17-1108
08/23/17
20. ADJOURNMENT
On motion of Ms. Haley, seconded by Mr: Holland, the Board
adjourned at 11:15 p. -m. to September 27, 2017, at 3 p.m. for
a work session in Room 502 at the County Administration
Building.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
h P. Casey Dorot y A. Jaeckle
County Administrator Chairman
17-1109
08/23/17