2017-09-27 MinutesBOARD OF SUPERVISORS
MINUTES
September 27, 2017
Supervisors in Attendance:
Ms. Dorothy A. Jaeckle, Chair
Ms. Leslie A. T. Haley, Vice Chair
Mr. Christopher M. Winslow
Mr. James M. Holland
Mr. Stephen A. Elswick
Dr. Joseph P. Casey
County Administrator
Ms. Jaeckle called the meeting to order at 3:00 p.m.
1. APPROVAL OF MINUTES FOR AUGUST 23, 2017
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
approved the minutes of August 23, 2017, as submitted.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
2. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS,
DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
replaced the resolution attached to Item 12.B.1.f., Adoption
of Resolution Approving Issuance of $28,000,000 in Revenue
Bonds by the Colonial Heights Economic Development Authority
for the Acquisition and Renovation of Multifamily Residential
Rental Project at The Glen at Colonial Heights/ Colonial
Ridge Apartments; and Approval of Agreement and Memorandum of
Understanding; added Item 12.B.1.g., Approval of Naming the
Chesterfield County Fairgrounds Exhibition Building, the
"Vietnam Veterans Memorial Building"; and replaced Item
12.,B.20.b.1., Transfer of District Improvement Funds from the
Clover Hill District Improvement Fund to the Department of
Community Enhancement to Purchase and Plant Trees in the
Medians on Courthouse Road.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
3. WORK SESSIONS
3.A. EVERY DAY EXCELLENCE - MENTORING PILOT PROGRAM (VACO
ACHIEVEMENT AWARD WINNER)
Mr. Kevin Bruny, accompanied by Mr. Will Nicoll, Chairman of
the Executive Mentoring Committee, shared information with
the Board of Supervisors relative to the Mentoring Pilot
Program which recently was recognized with NACo and VACo
awards. Mr. Nicoll stated two county project teams, the
Diversity Advisory Committee and Chesterfield Young
Professionals, identified the, need for a mentoring program.
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He .further stated younger employees want a broader
perspective of the county, opportunities to interact with
leaders and to learn leadership skills in a real-world
environment. He stated the program's pilot program was
completed in February, and a full-scale launch will be in
September. He further stated the pilot facilitated and
enhanced career development, knowledge transfer, professional
skills, a meaningful connection to the organization and a
better understanding of the county. He stated the
mentor/mentee relationships were unique to each pair but
measurable outcomes were developed within the context of each
relationship. He shared a success story relative to a
mentor/mentee relationship.
In response to Mr. Elswick's question, Mr. Bruny stated
individuals want to know more about how local government
operates. He further stated the mentor/mentee pairings have
been with senior level managers within the organization.
In response to Mr. Holland's question, Mr. Bruny stated 20
individuals went through the pilot and 13 are currently
enrolled in the program. He further stated as more success of
the program is communicated, more individuals will be willing
to apply.
In response to Mr. Elswick's question, Mr. Bruny stated all
individuals who applied to the program were accepted.
Mr. Holland, Mr. Winslow and Dr. Casey commended the
mentoring program's ability to provide opportunities and
valuable information to individuals eager to learn about the
roles of leadership within local government.
3.B. TOURISM UPDATE
Mr. Jon Lugbill, Executive Director with Sportsbackers, and
Mr. Jack Berry, President and Chief Executive Officer of
Richmond Region Tourism, provided an update to the Board of
Supervisors on sports tourism and other tourism -related
activities in Chesterfield County and the surrounding region.
After the presentation of a short video, Mr. Berry stated in
2016 the Sports Tourism MVP Award, Tourism Leadership Award
and Rising Star Award were presented to Chesterfield County
staff. He then highlighted organizations returning to River
City Sportsplex through 2020.
Mr. Lugbill stated sports events held in Chesterfield have
made an economic impact of $81.7 million this year for the
entire Richmond region and a $38.6 million county impact. He
further stated between 2016 and 2017, several sporting events
were held in Chesterfield, including several new major events
which he highlighted. In closing, he highly praised the
Chesterfield County Parks and Recreation Department for their
tremendous efforts with sports tourism.
In response to Mr. Elswick's question, Mr. Danny Bonifas
stated the total number of regional visitors for sports events
in the last year in Chesterfield County was 190,000.
Mr. Elswick stated the numbers mirror what benefits sports
tourism has accomplished for the county and regionally. He
also commended. county staff for their efforts in maintaining
the Sportsplex facility.
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Mr. Lugbill concurred with Mr. Elswick's remarks.
Ms. Haley stated Chesterfield residents appreciate the
additional venue with more family usage and access.
Mr. Holland acknowledged Richmond Region Tourism staff members
and members of the Chesterfield Parks and Recreation
Department, who were in attendance, and commended their
efforts in continuing to increase and improve tourism.. He
noted tourism revenue lowers the tax, cost for county
residents.
Mr. Winslow -stated an aspect for success of Sportsbackers is_
providing a direct access from -Route 288 for- families and
participants.
Ms. Jaeckle commended Mr. Lugbill and Mr. Berry for their
vision and efforts relative to the regional project. She
stressed the importance of providing updated facilities to
county citizens.
Mr. Lugbill thanked the Board for its continued support.
3.C. VIRGINIA DEPARTMENT OF TRANSPORTATION UPDATE
Mr. Jesse Smith introduced Mr. Kevin Reichert, P.E., Resident
Engineer for the Chesterfield Residency, Virginia Department
of Transportation (VDOT), provided an update to the Board of
Supervisors on VDOT activities. He stated Virginia has the
third-largest state -maintained highway system in the country;
employs 7,500 people full time; and maintains about 58,000
miles of pavement. He further stated within Chesterfield
County, VDOT maintains 4,300 lane miles; maintains 360
structures and bridges; and remains the second largest road
network in Virginia. He stated VDOT maintenance services
include highway mowing; sight distance improvements; drainage
improvements; pavement repair; concrete/ sidewalk repair; snow
removal; state force rural rustic; and state force
construction. He then reviewed the VDOT snow removal operation
and primary designation. He stated the goal is to have
roadways passable within 48 hours of end of storm. In regards
to paving, he -stated the annual resurfacing schedule is
prioritized by pavement rating and field reviews and funding
distributed to interstates, primaries, and secondaries based
on deficient lane miles. He then highlighted contractor and
state forces mowing operations.
In response to Mr. Elswick's question, Mr. Reichert stated
mowing will occur primarily on secondary routes three to four
times a year and in medians eight times a year.
Mr. Riechert concluded his presentation by reviewing VDOT
essential contracts, engineering services and resources.
In response to Mr. Holland's questions, Mr. Reichert stated on
average in Chesterfield County, 7,000 requests are made per -
year regarding projects, potholes, engineering studies, etc.
He further stated snow removal is a critical need for the
mobility of county citizens.
Mr. Winslow and Mt. Elswick expressed
Mr. Reichert for his informative
responsiveness to questions and requests.
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their appreciation to
presentation and
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In response to Mr. Elswick's inquiry, Mr. Reichert stated the
general budget for Chesterfield County is around $17 million,
which includes staff and material costs; however, that figure
does not include scheduled paving projects.
Mr. Holland stressed the importance of secondary road paving
and commended Mr. Reichert for his tremendous efforts.
Ms. Haley and Ms. Jaeckle also commended Mr. Reichert for his
responsiveness and efforts coordinating with the county's
Transportation Department in terms of snow removal, traffic
studies and paving projects.
Ms. Jaeckle stressed the importance of taking an inventory of
county roads that are not maintained by VDOT and providing a
solution to remedy the burden on county residents.
3.D. FY2019 BUDGET OUTLOOK
Mr. Matt Harris, Director of Budget and Management, provided
an update to the Board of Supervisors on current revenue
performance and forecasts, a preview of the upcoming FY2019-
2023 CIP, and highlighted major topics and areas of interest
that will be discussed and examined during the FY19 budget
process. He stated the U.S. economy is continuing to
experience modest growth; remains vulnerable to economic
shocks with limited capacity moving forward. He further
stated the local economy is outperforming the U.S. economy
and metrics are in line with the revenue forecast for FY2018
and beyond.
In response to Mr. Winslow's question regarding median sales
price, Mr. Harris stated the percentage change is -an
indicator that the county is headed in the right direction
and the average home value should be back to where it was
before the recession.
In response.to Mr. Elswick's question regarding the occupancy
tax revenue stream, Mr. Harris stated those figures are
primarily geared towards consumer spending relative to
tourism.
Discussion ensued relative to the clarification of
percentages related to the occupancy tax rate.
Mr. Harris continued his presentation by reviewing the
FY2019-2023 Capital Improvement Plan. He stated the effort to
remold the current plan has put the CIP on a good course with
a continued focus on major maintenance, transportation/
connectivity, and revitalization. He noted an upcoming
discussion is likely to feature more dialogue on framework
for the next referendum. He then highlighted operating budget
considerations related to per student expenditures and per
capita general government expenditures.
Mr. Elswick noted within a six-year period, from FY2012-
current, the amount of increase in school funding was $97
million. He stressed the importance of addressing the needs
of public safety and other county departments.
Mr. Holland concurred with Mr. Elswick's remarks.
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In response to Mr. Holland's question, Mr. Harris stated
revenue sharing is applied to transportation funding. He
clarified percentage of total growth related to the various
expenditure items.
Discussion ensued relative to trend- analysis of percentage of
total growth for schools and other categories.
Mr. Harris continued his presentation by stating FY2019
planning includes a broader prioritization of needs, for
example it does not necessarily rely on a traditional
allocation model. He further stated a business case approach
remains in place for new general government expenditures. In
closing, he reviewed the calendar related to upcoming budget
community meetings and work sessions.
Mr. Holland 'requested staff to provide trend analysis of
assessments and average assessments during the budget work
session.
Mr. Lassiter provided additional information on the rebates
received from the Greater Richmond Convention Center
Authority.
3.E. WINTERPOCK REGIONAL PARK
Mr. Stuart Connock Jr., Chief of Parks for Planning and
Construction Services, provided an update to the Board of
Supervisors on Parks -and Recreation's planned purchase of
194+/- acres to create a 240 -acre regional park located off
Beach Road in the'Matoaca District. He.stated the acquisition
follows recommendations in the Public Facilities Plan chapter
of the Chesterfield County Comprehensive Plan. He further
stated_ the 2004 bond referendum provides funding for the
purchase of the Winterpock Area Park. He stated the
approximate park size is 240 acres; the county already owns
around 47 acres; there is good roadway access in the area and
to overall county road system; and it is close. to existing
residential areas and recommended land use plan growth areas
within the five -mile service radius. He further stated the
site is well suited for park development and has several
creeks and environmental areas for nature interpretation. He
noted the Substantial Accord Determination is being
recommended to the Board of Supervisors this evening. He
stated the development concept and Substantial Accord
conditions offer diverse recreational opportunities; allow
for development to be responsible and responsive to needs;
light appropriate facilities; and set convenient operating
hours. In closing, he stated the funding request is proposed
for trails and a small parking area in the Capital
Improvement Plan in FY2021.
Mr. Elswick commended Mr. Connock and Dr. Edgar Wallin,
Matoaca Planning Commissioner, for working diligently with
adjacent property owners to address their concerns.
Mr. Connock noted five public meetings were -held over the
course of two years."
Mr. Winslow concurred with Mr. Elswick's remarks.
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In the interest of time, Ms. Jaeckle stated the Colonial
Ridge Bond Financing update would be moved to the evening
session.
3.G. SOCIAL SERVICES BOARD PRESENTATION
Reverend Shawn Franco, Chairman of the Chesterfield -Colonial
Heights Board of Social Services recognized members of the
Board, who were in attendance.
On behalf of the Chesterfield -Colonial Heights Board of
Social Services, Ms. Kiva Rogers, Director of the
Chesterfield -Colonial Heights Department of Social Services,
presented information to the Board of Supervisors describing
the accomplishments and achievements regarding the strategic
plan and challenges facing the agency moving forward. She
began with an update on the Smith -Wagner Building
construction and renovation project. She stated the
department has focused on engagement, reducing turnover and
creating a culture where employees are challenged to reach
their full potential and employee voice is factored into
decision making and the problem -solving process. She further
stated the agency's combined turnover rate in FY2017 was 20.3
percent, which is down from a record high of 24.7 percent.
She stated on average, the department receives 8,500
switchboard calls per month and almost 5,000 customers walk-
in each month. She stated the call volume is even more
significant when calls are received through the child and
adult protective services hotlines. She further stated data
collection and analysis has helped the department to
understand the customer's experience and guide problem
solving to improve service delivery and outcomes for
customers.
Ms. Jaeckle noted the success and accomplishments of
employees promptly returning calls from customer voicemails
received.
Ms. Rogers continued her presentation by stating the business
section of the department's strategic plan identifies steps
that will ensure a well-run department. She further stated
the department's local case management system was replaced
with Microsoft Dynamics, a cloud -based platform that has
replaced many manual practices, streamlined the payment
process and created -a pathway for department -wide electronic
records. She noted last month the backlog of Medicaid
renewals were completely eliminated. In regard to a pathway
of excellence, she stated part-time emergency hires and
temporary staff were critical in efforts to provide support
to employees until turnover was stabilized. She noted the
goal to reclassify existing positions to increase
productivity and program oversight as well as assigning staff
to critical areas where program knowledge and skills can best
be used. She stated• the department has continued to
strengthen collaborative efforts with community partners and
see this as a key to sustaining ongoing success.
Ms. Jaeckle commended Ms. Diane Smith for her efforts and
involvement relative to connecting Social Services to the
school level, in. order to assist employees in handling unique
cases.
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Ms.. Rogers continued her presentation by stating the goal of
the department is to support staff in the provision of
accurate and timely services that promote long-term changes
in individual and family circumstances, thus resolving
factors contributing to the need for many of the temporary
safety net programs administered, as well as preventing
reoccurrence of abuse, neglect, and exploitation. In regard
to the service model vision, she stated the department's
desire is to administer services and benefits in a way that
addresses the immediate need that brings in customers as well
as connecting them to services to address any chronic needs
that may impede self-sufficiency. In closing, she thanked the
Board of Supervisors for their continued support.
Mr. Winslow highly praised Ms. Rogers for her enthusiasm,
leadership and commitment to her employees and county
citizens.
In response to Mr. Winslow's remarks, Ms. Rogers stated she
is surrounded by a great group of supporters who are invested
in the success of the department.
Ms. Jaeckle concurred with Mr. Winslow's remarks.
Mr. Holland also concurred with' Mr. Winslow's remarks and
voiced his anticipation relative to the renovations of the
Smith -Wagner Building. He noted the figures relative to
caseloads.
Discussion .ensued relative to caseload management.
Ms. Haley discussed her connection with the county's best
practices team, which is made up of service providers
involved with children in the Social Services system.
Reverend Franco stressed the importance of structuring and
realigning a proactive approach for individuals and families
in need of core services. I-
Mr. Elswick expres-sed his appreciation to Reverend Franco -for
his passion and commitment to the community.
4. REPORTS
4.A. REPORT.OF PLANNING COMMISSION SUBSTANTIAL ACCORD
DETERMINATION FOR CHESTERFIELD COUNTY PARKS AND
RECREATION (CASE 17PD0262) TO PERMIT A REGIONAL PARK IN
AN AGRICULTURAL (A) DISTRICT LOCATED IN THE MATOACA
DISTRICT (WINTERPOCK REGIONAL PARK)
The Board took no action on the following report: a Report of
Planning Commission Substantial Accord Determination for
Chesterfield County Parks and Recreation (Case 17PD0262) to
Permit a Regional Park in an Agricultural (A) District
Located in the Matoaca District (Winterpock Regional Park).
5. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
Mr. Dustin Wade expressed concerns relative to speeding on
Wimbledon Drive.
Mr. George Houston, Mr. Robert Schrum, Mr. Kenneth Peagler
and Ms. Cathie Richardson urged the Board to place and
maintain a street sign at, the intersection of Miller and
Baldwin Roads and bring Miller Road up to current VDOT street
specifications.
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Discussion ensued relative to the possibility of qualifying
Miller Road for upgrades through VDOT's Rural Rustic funding.
Mr. .Elswick requested staff to enter homes on Miller Road
into the county's CAD system.
Dr. Casey requested staff to provide the post -office with a
letter informing them. that the county is working on the
residents' issues so that the mailboxes can temporally remain
in the current location and mail delivery will not stop.
Further discussion ensued relative to Miller Road residents'
concerns.
6. DINNER
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
recessed to dinner in Room 502 with members of the Social
Services Board.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
Reconvening:
7. INVOCATION
The Honorable Steve Elswick, Matoaca District Supervisor,
gave the invocation.
8. PLEDGE OF ALLEGIANCE
Chief Edward L. Senter, Jr., Fire and Emergency Medical
Services, led the Pledge of Allegiance to the flag of the
United States of America.
9. COUNTY ADMINISTRATION UPDATE
9.A. EVERY DAY EXCELLENCE - GOVERNOR'S TECHNOLOGY AWARD
Dr. Casey recognized Mr. Barry Condrey and Ms. Kiva. Rogers
and congratulated .them for receiving the Governor's
Technology Award in the "Innovation in Local Government"
category at the Commonwealth of Virginia Innovative
Technology Symposium conference.
Ms. Jaeckle highly praised the innovative and efficient
process relative to the Social Services Cloud -Hosted Case
Management initiative.
9.B. HENRICUS HISTORICAL PARK UPDATE
Mr. Charlie Grant, Executive' Director, Henricus Historical
Foundation, presented an update to the Board on Henricus
Historical Park and the Foundation in Chesterfield County-. He
stated the Henricus Foundation was founded in 1987 as a
living -history museum interpreting the period from 1611-1622
and provides a good example of a successful public/private
partnership that includes Chesterfield County, Henrico County
and Henricus Foundation. He further stated the Henricus
Foundation generates revenue through educational programs,
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special events, and visitation. In regards to education, he
stated Henricus currently offers 15 active school programs
with historical, environmental, archaeological, science, and
math content. He further stated Henricus serves 10 local key
districts and 17 more distant ones with programs and teacher
workshops. He then highlighted various events which include
Publick Days, Hops in the Park, and other notable and upcoming
events. In closing, he thanked the Board of Supervisors for
their continued support.
Mr. Craig Bell, Chairman, Henricus Historical Foundation, also
expressed his appreciation to the Board of Supervisors for
their continued support.
9.C. OTHER COUNTY ADMINISTRATION UPDATES
Dr. Casey announced on September 9, more than 750 volunteers
showed up to clean up James River and its shorelines during
the annual James River Regional Cleanup.
Dr. Casey .announced on September 23, -Chesterfield County
participated in Give a Day RVA projects at" Pocahontas Park
and Swift Creek Shoreline, organized by HandsOn Greater
Richmond.
10. BOARD MEMBER REPORTS
Mr. Elswick was saddened to announce the passing of Chief
David Barfield, who served the community for 31 years with
the Chesterfield Fire Department.
Ms. Haley announced the Midlothian District will hold a joint
community meeting with Dr. Javaid Siddiqi on October 18th at
7:00 p.m. at Midlothian Middle School regarding the
Chesterfield County Proposed FY2019 Budget Outlook and
announced the Midlothian Village Day Festival and Craft Fair
will be -held on October 21 from 10:00_ a.m.-3:00 p.m. at
Midlothian Middle School.
Ms. Jaeckle announced she participated in the arrival of the
Godspeed on September 22nd, and was pleased to report the flag
designed by Ms. Elena Espinal, a Chesterfield County student,
along with a student from Gravesend, England, was flown on
the Godspeed as it arrived that evening.
Mr. Garrett Hart provided. an update relative to upcoming
community meetings on the Mataoca Site Rezoning Case. He then
announced meetings would be held on October 2, at 7:00 p.m.
at Carver Middle School, on October 3, at 1:00 p.m. at The
Heights Baptist Church, and at 7:00 p.m.. at Thomas Dale High
School. He also reviewed the rezoning website dedicated to
announcements, meeting schedules, boundary maps, highway
alignment and frequently asked questions.
Ms. Jaeckle noted the change of meeting locations due to the
amount of people present at the last meeting and the change
in format.
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11. RESOLUTIONS
11.A. RECOGNIZING OCTOBER 10, 2017, AS "CHRISTMAS MOTHER
DAY" IN CHESTERFIELD COUNTY
Ms. Kiva Rogers introduced Mrs. Jeanne Hensel, Christmas
Mother for 2017, was present to receive the resolution.
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
adopted the following resolution:
WHEREAS, most families in Chesterfield County enjoy
peace -and happiness during the Christmas holidays; and
WHEREAS, there are many children and elders who are less
fortunate and do not have the means to enjoy this special
time of year; and
WHEREAS, the Chesterfield -Colonial Heights- Christmas
Mother Program has successfully provided food, toys, books
and clothing to many of our citizens in the past; and
WHEREAS, Mrs. Jeanne Hensel has been elected Christmas
Mother for 2017 and requests. the support of all the citizens
of Chesterfield County to ensure that those less fortunate
may enjoy this special season of the year.
. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 27th day of September 2017,
publicly recognizes October 10, 2017, as "Christmas Mother
Day" and urges all residents of Chesterfield County to
support this worthy endeavor.
AND, BE IT FURTHER RESOLVED that the Board of
Supervisors publicly commends the Christmas Mother Program
for its successful efforts in past years and extends best
wishes for a successful 2017 season.
AND, BE IT' FURTHER RESOLVED that 'a copy of this
resolution be presented to Mrs. Hensel and that this
resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County, Virginia.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
Ms. Jaeckle presented the executed resolution to Mrs. Hensel
and thanked her for her work helping others in the community.
She also presented a contribution to Mrs. Hensel on behalf of
the county.
Mrs. Hensel expressed her appreciation to the Board of
Supervisors for their support of the Christmas Mother
program. She noted the variety of ways to support the
Christmas Mother program including sponsoring a family,
making a monetary contribution, and volunteering at the
Christmas Center.
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11.B. RECOGNIZING THE 60TH ANNIVERSARY OF THE RICHMOND
SYMPHONY
Mr. Scott Zaremba introduced Mr. David Fisk, Executive
Director of the Richmond Symphony, who was present to receive
the resolution.
On motion of Mr. Holland, seconded by Ms. Haley, the Board
adopted the following resolution:,
WHEREAS, the Richmond Symphony was formed -in 1957 and is
celebrating its 60th anniversary during the 2017/18 season;
and
WHEREAS, in its inaugural season, the Symphony gave only
three concerts in Richmond, yet now presents performances and
education programs every week, all across the Metro Region,
with a strong presence in the County of Chesterfield,
including each year at Pocahontas State Park; and
WHEREAS, the Symphony has provided a valuable service to
county residents and families over the past 60 years, and the
Board of Supervisors appreciates the deep partnership in
place between the Symphony and Chesterfield County Public
Schools, to provide music education to all county students;
and
WHEREAS, the Symphony is recognized nationally in its
field as innovative and artistically excellent, winning
grants and awards for its performances, education and
community engagement programs, and is making every effort to
take its music to diverse audiences of all ages; and
WHEREAS, the county has been pleased to support the
Symphony financially over the last 60 years, believing in the
importance of arts and cultural experiences to the quality of
life for the residents of Chesterfield County; and
WHEREAS, the county is highly supportive of the
Symphony's `Big Tent' initiative, and the opportunity it
presents to work with the Department of Parks, and Recreation
to present free concerts in county parks and public spaces
for the enjoyment of Chesterfield's citizens, young and old;
and
WHEREAS, one of the first concerts in the Symphony's
60th Anniversary Season is being given- in Chesterfield
County, on October 7th, at Westchester Commons in partnership
with the Magnificent Midlothian Food Festival.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 27th day of September 2017,
congratulates the Richmond Symphony on the occasion of its
60th anniversary and is pleased,to be a stakeholder in the
organization, as a cultural -asset of.Chesterfield,County, as
well as of the City of Richmond, and of the wider_ region and
communities it seeks to serve.
AND,, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Mr. David Fisk, Executive Director
of the Richmond Symphony, and that this resolution be
permanently recorded among the papers of. this Board of
Supervisors of Chesterfield County, Virginia.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: - None .
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Ms. Jaeckle presented the executed resolution to Mr. Fisk and
commended the Symphony's valuable service to county residents
and families over the past 60 years.
Mr. Fisk, accompanied by representatives of the Richmond
Symphony, thanked Ms. Jaeckle for the kind sentiments and
also the Board for its continued support.
11.C. RECOGNIZING MS. MELINDA G. STRINGFIELD, INFORMATION
SYSTEMS TECHNOLOGY DEPARTMENT, UPON HER RETIREMENT
Mr. Condrey introduced Ms. Melinda -G. Stringfield•, who was
present to receive the resolution.
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, Ms. Melinda G. Stringfield will retire from the
Chesterfield County Information Systems Technology Department
on September 1, 2017, after providing 30 years of quality
service to the citizens of Chesterfield County; and
WHEREAS, Ms. Stringfield began her career in the
Information Systems Technology Department in August 1987 as a
Data Control Technician; and
WHEREAS, Ms. Stringfield held positions as Production
Control Technician, Senior Automation Technician, Primary
Helpdesk Technician, and IT Specialist I, all while working
for the Information Systems Technology Department; and
WHEREAS, Ms. Stringfield has been mentioned numerous
times by customers in response to Information Systems
Technology, Department customer service surveys noting her
courteous, calm, and respectful manner while helping them
with their problems; and
WHEREAS, Ms. Stringfield received many notes,
commendations, and recognitions from customers over the years
expressing their gratitude for her support and assistance;
and
WHEREAS, Ms. Stringfield received personal notes of
appreciation from county administrators Lane Ramsey and Jay
Stegmaier noting her impressive customer service and
commitment to a high level of service to county departments;
and
WHEREAS, Ms. Stringfield completed training classes in
the areas of mainframe operations, personal computers,
Windows operating systems,. GroupWise, UNIX Systems, Oracle
database management., Internet Explorer, time management,
information security, effective communications, and criminal
justice information services; and
WHEREAS, Ms. Stringfield graduated from Chesterfield
University, School of Quality and Continuous Improvement, in
2003, serving as a role model for her area; and
WHEREAS, Ms. Stringfield received an award for
Outstanding Efficiency in 2008 for demonstrating excellent
customer service while answering an average of 96 helpdesk
calls per day for a period of several weeks; and
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WHEREAS, Ms. Stringfield participated on many teams over
the yearsincluding the year 2000 readiness team, the Real
Estate Tax Service Mortgage Company Process Action Team, and
multiple InFocus Project teams; and
WHEREAS, Ms. Stringfield missed many department
functions, retirement celebrations and parties because of her
position on the helpdesk, always wanting to make sure
customers reached someone when they had -a problem to report;
and
WHEREAS, Ms. Stringfield has been the "voice of IST" for
many years, providing for the customers, needs without regard
for their technical ability or product knowledge, always
doing so in a pleasant,' respectful manner.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 27th day of September 2017,
publicly recognizes Ms. Melinda G. Stringfield, and- extends
on behalf of its members and the citizens of Chesterfield
County, appreciation for her service to the county,
congratulations upon her retirement, and best wishes for a
long and happy retirement:
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Ms. Stringfield and that this
resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County, Virginia.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
Ms. Jaeckle presented the executed- resolution to Ms.
Stringfield, extended her sincere appreciation for her
dedicated service and offered best wishes upon her
retirement.
Dr. Casey presented Ms. Stringfield with an acrylic statue
and county watch,` highly praised .her outstanding and
noteworthy serviceand wished her well upon her retirement.
Ms. Stringfield, accompanied by her I husband, sincerely
thanked the Board of Supervisors for the special recognition
and kind sentiments.
A standing ovation followed.
11.D. RECOGNIZING ASSISTANT CHIEF ROBERT E. LUKHARD, FIRE
AND EMERGENCY MEDICAL SERVICES DEPARTMENT, UPON HIS
RETIREMENT
Chief Loy Senter introduced- Assistant Chief Robert E.
Lukhard, who was present to receive the resolution.
On motion of Mr. Elswick, seconded by Mr. Winslow, the Board
adopted the following resolution:
WHEREAS, Assistant Fire Chief Bobby Lukhard retired from
the Chesterfield Fire and Emergency Medical Services
Department, Chesterfield County, on August 1, 2017; and
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09/27/17
WHEREAS, Chief Lukhard attended Recruit School #15 in
1984, and has faithfully served the county for nearly 33
- years in various assignments; as a firefighter at the Bon
Air, Clover Hill, Bensley, Buford, and Ettrick Fire and EMS
Stations; and
WHEREAS, Chief Lukhard was promoted to Sergeant in 1992,
serving at the Bensley Fire and EMS Station; and reclassified
to Lieutenant in 1992 serving in the Fire Marshal's Office as
an Assistant Fire Marshal from 1994 to 1998; and promoted to
Captain in 1998, serving at the Swift Creek Fire and EMS
Station; and serving as an Acting Battalion Chief on "B"
shift in 2000; and serving as the "B" Shift Administrative
Officer in 2001; and
WHEREAS, Chief Lukhard was promoted to Battalion Chief
in 2001, serving on both "A" and "C" Shifts, as well as
assigned to the EMS Division; and
WHEREAS, Chief Lukhard was later assigned as the "A"
Shift Commander, and he was promoted to Assistant Fire Chief
in January 2013, assigned to "C" shift; and
WHEREAS, Chief Lukhard has been a member of the
Hazardous Materials Team since 1988; and
WHEREAS, Chief Lukhard was recognized by the
Chesterfield County Police Department with a Commendation
Award for his contributions in the resolution of the high-
profile arson case of the First Baptist Church of Centralia
while serving as -an Assistant Fire Marshal in 1996; and
WHEREAS, Assistant Chief Lukhard was recognized with EMS
Unit Citations in 1997 and 1999 for providing critical care
which saved several citizens' lives; and
WHEREAS, Assistant Chief Lukhard served from 1995 to
2006 as a_Training Committee member and Board Member of the
Virginia Chapter of International Association of Arson
Investigators, serving as President in 2005; and
WHEREAS, Chief Lukhard represented Chesterfield County
as the Planning Section Chief in St. Bernard's Parish,
Louisiana following Hurricane Katrina as part of an Incident
Management Team deployed in September 2005; and
WHEREAS, Assistant Chief Lukhard has served on numerous
regional workgroups and committees assisting with the
development and implementation of a Regional Accountability,
Regional High -Rise, and Regional Big Box procedures; and
WHEREAS, Chief Lukhard has been instrumental in the
development and delivery of Officer Development and Chief
Officer Development programs, as well as development and
delivery of Officer Promotional Processes for Lieutenant,
Captain, and Battalion Chief; and
WHEREAS, Chief Lukhard led a workgroup to improve the
department's .Class B Foam response capabilities, developing
specifications and identifying funding sources for apparatus
and equipment purchases; and
17-1123
09/27/17
WHEREAS, Chief Lukhard has served as a Charter Member
and Chair of the Central Virginia Fire Chiefs Association'.s
Flammable Liquids. Workgroup, successfully obtaining over
$300,000 in grant funding for training and equipment for the
Richmond.Metro area.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 27th day of September 2017,
publicly recognizes the contributions of Assistant Fire Chief
Robert E. "Bobby" Lukhard, expresses the appreciation of all
residents for his service -to the county, and extends their
appreciation for his dedicated- service and congratulations
upon his retirement.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Chief Lukhard, and that this
resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County, Virginia.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
Ms. Jaeckle presented the -executed resolution to Chief
Lukhard and commended him on his many years of loyal,
dedicated service, honesty and integrity.
Mr. Elswick highly praised Chief .Lukhard on his tremendous
leadership, accomplishments, and devoted service to county
citizens.
Dr. Casey presented Chief Lukhard with an acrylic statue and
county watch, congratulated him on his retirement and
expressed appreciation for his outstanding service to the
county.
Chief, Lukhard, accompanied by his wife and daughters,
expressed his appreciation to the Board for the special
recognition and for all their support throughout the years.
A standing ovation followed.
12. NEW BUSINESS -
12.A. APPOINTMENTS
12.A.1. CITIZENS' BUDGET ADVISORY COMMITTEE
On motion of Mr. Winslow,_ seconded by Mr. Holland, the Board
simultaneously nominated/appointed/reappointed Mr. Craig
Stariha, Mr. Chris Eudailey and Mr. Eugene Johnson to serve
as members of the Citizens' Budget Advisory Committee, whose
terms are effective immediately and expire on September '30,
2019.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17-1124
09/27/17
i
12.A.2. GRTC TRANSIT SYSTEM BOARD OF DIRECTORS
On motion of Ms. Haley, seconded by Mr. Holland, the Board
simultaneously nominated/reappointed Mr. Daniel K. Smith, Mr.
David Matthews and Mr. Gary Armstrong, to serve on the GRTC
Board of Directors, whose terms are effective October 10,
2017, and expire October 9, 2018.
And, further, the Board authorized the County Administrator
or his designee to appear at the annual meeting and vote on
behalf of the county for the GRTC Directors appointed by the
Chesterfield County Board of Supervisors and by the Richmond
City Council.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.A.3. YOUTH SERVICES CITIZEN BOARD
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
simultaneously nominated/appointed Mr. Mackinley Burgett, Ms.
Rebecca Askew and Mr. William Meadows to serve on the Youth
Services Citizen Board, whose terms are effective October 1,
2017, and expire June 30, 2020.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.A.4. AIRPORT ADVISORY BOARD
On motion of Ms. Haley, seconded by Mr. Winslow, the Board
simultaneously nominated/appointed Mr. William Shewmake to
serve on the Airport Advisory Board,. whose term is effective
immediately and expires on January 10, 2018.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B. CONSENT ITEMS
12.B.1. ADOPTION OF RESOLUTIONS
12.B.1.a. RECOGNIZING MS. LYNETTE L. LUKE, EMERGENCY
COMMUNICATIONS CENTER, UPON HER RETIREMENT
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, Ms. Lynette L. Luke began her public service
with the County as a Dispatcher on April 16, 1990, in the
Emergency Communications Center, and began her career with
Chesterfield Fire and Emergency Medical Services in 1994,
returning to the Emergency Communications Center in 1998 as a
Computer -Aided Dispatch Administrator, and has faithfully
served Chesterfield County for 27 years until September 1,
2017; and
WHEREAS, Ms. Luke was able to adapt to the ever-changing
environment and growth within Chesterfield County and the
Emergency Communications Center, and participated in the
facilitation of upgrades to the enhanced 911 system, and
Computer -Aided Dispatch System throughout her career; and
17-1125
09/27/17
WHEREAS, Ms. Luke has served in the Dispatcher and
Cross -Trained Dispatcher, Lead, Trainer, Computer -Aided
Dispatch Administrator - and Senior Automation_ Analyst
positions during her career; and
WHEREAS, Ms. Luke has impacted training of new hires
employed by the Emergency Communications Center; and
WHEREAS, Ms. Luke served on the Motorola Users Group,
and Fire/EMS Workgroup; and
WHEREAS, Ms.Luke displayed a helpful, courteous, and
caring attitude while working with internal and external
customers; and
WHEREAS, Ms. Luke has provided a high level of
commitment to her work performance as a thorough and
conscientious employee; and
WHEREAS, Ms. Luke has provided the Emergency
Communications Center and Chesterfield County with many years
of loyal and dedicated service; and
WHEREAS, Chesterfield County and the Board of
Supervisors sincerely appreciate Ms. Luke's diligent service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors -recognizes Ms. Lynette L. Luke,
and extends on behalf of its members and the citizens of
Chesterfield County, appreciation for her service to the
county, congratulations upon her retirement, and best wishes
for a long and happy retirement..
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.1.b. RECOGNIZING "CUSTOMER SERVICE WEEK" IN
CHESTERFIELD COUNTY
On motion of, Mr. Winslow, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, customer service has historically been a
cornerstone in achieving the overall satisfaction of
Chesterfi.eld,County's citizens and visitors; and
WHEREAS „ Service is one of the county's four core values_
that is communicated and trained as a primary motivator for
county employees in,execut.ing their daily job; and
WHEREAS, Chesterfield County employees are continuously
seeking ways to deliver exceptional customer experiences
through programs and services which are.frequently recognized
externally by local, state and national.agencies; and
WHEREAS, each county employee and department will
continue its journey of creating highly -recognized service.
experiences; and
WHEREAS, the county wishes to emphasize and acknowledge
employee efforts in delivering exceptional service as part of-
October's
f_October's Celebrating Success month activities.
17-1126
09/27/17
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the first week of
October as "Customer Service Week" in Chesterfield County,
and extends appreciation to employees for their demonstrated
exemplary service provided to the county's citizens and
visitors.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.1.c. HONORING STAFF SERGEANT DARRYL DEMETRIAL BOOKER
FOR HIS SERVICE TO OUR NATION AND NAMING AN ACCESS
ROAD ON THE GROUNDS OF MANCHESTER HIGH SCHOOL IN
UTP ununu
On motion of Mr. Winslow, seconded by, Ms. Haley, the Board
adopted the following resolution:
WHEREAS, Staff Sergeant Darryl Demetrial Booker spent
his teenage years in Chesterfield County, attending
Manchester High School and graduating in 1987; and
WHEREAS, Staff Sergeant Booker joined the Virginia Army
National Guard in 1986 and served as a flight operations
specialist; and
WHEREAS', Staff Sergeant Booker volunteered for active
duty in 1989 and was assigned to Air Traffic Control Section,
Fort Rucker Alabama; and
WHEREAS, after his release from active duty, Staff
Sergeant Booker rejoined the Virginia Army National Guard and
was assigned to the 2nd Battalion 224th Aviation Regiment; and
WHEREAS, during his time with the Army and the Virginia
Army National Guard, Staff Sergeant Booker made numerous
deployments to locations including Korea, Bosnia, Iraq and
Kuwait; and
WHEREAS, in 2006 Staff Sergeant Booker was specifically
requested to accompany his command on its deployment to Iraq
because of his experience and expertise; and
WHEREAS, it was during this deployment supporting the
chief of the Reserve Component Division, Multinational Corps -
Iraq that Staff Sergeant Booker was one of 12 soldiers killed
when the Black Hawk helicopter they were riding in went down
near Baghdad on January 20, 2007; and
WHEREAS, Staff Sergeant Booker will be fondly remembered
as a loving husband and father and greatly missed by his
devoted wife, daughter, step children and his parents as well
as numerous friends and fellow soldiers in the National
Guard; and
WHEREAS, Staff Sergeant Booker gave his life in defense
of a grateful nation; and
WHEREAS, the Chesterfield County Board of Supervisors
wishes to memorialize the life and the sacrifices of Staff
Sergeant Darryl Demetrial Booker.
17-1127
09/27/17
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, on behalf of the citizens of
Chesterfield County, Virginia, does hereby honor the service
and sacrifice of Staff Sergeant Darryl Demetrial Booker, by
naming the access road on the grounds of. Manchester High
School, "Darryl D Booker Way."
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to the family of Staff Sergeant
Booker and that this resolution be permanently recorded among
the papers of this Board of Supervisors of Chesterfield
County, Virginia.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.1.d.
HONORING SERGEANT FORREST DANE CAUTHORN FOR HIS
SERVICE TO OUR NATION AND NAMING AN ACCESS ROAD
ON THE GROUNDS OF MANCHESTER HIGH SCHOOL IN HIS
HONOR
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
adopted the following resolution: .
WHEREAS, Sergeant Forrest Dane Cauthorn spent his
teenage years 'in Chesterfield County, attending Manchester
High School and participating in the ROTC program for all
four years until his graduation in 2003; and
WHEREAS, Sergeant Cauthorn enlisted in the Army
immediately upon' -his graduation; he was ultimately assigned
to the 2nd Battalion, 27th Infantry Regiment, 3rd Brigade
Combat Team, 25th Infantry Division and while assigned to this
unit, he made deployments to both Afghanistan and Iraq; and
WHEREAS, on April 5, 2007, Sergeant Cauthorn died from
wounds- sustained while engaging the enemy in Hawijah, Iraq,
when his unit was attacked by insurgents using improvised
explosive devices and small arms fire; and
WHEREAS, over the course of his distinguished career,
Sergeant Cauthorn was awarded the Bronze Star and Purple
Heart; and
WHEREAS, known for his easy-going manner and his strong
sense of duty, Sergeant Cauthorn will be fondly remembered.
and greatly missed by his family and his fellow soldiers; and
WHEREAS, Sergeant Cauthorn gave his life in defense of a
grateful nation; and
WHEREAS, the Chesterfield County Board of Supervisors
wishes to memorialize the life and the sacrifices of Sergeant
Forrest Dane Cauthorn.
NOW, THEREFORE,. BE IT RESOLVED that the Chesterfield
County Board of Supervisors, on behalf of the citizens of
Chesterfield County, Virginia, does hereby honor the service
and sacrifice of Sergeant Forrest Dane Cauthorn, by naming
the access road on the grounds of Manchester High School,
"Dane Cauthorn Way."
17-1128
09/27/17
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to the family of Sergeant Cauthorn
and that this resolution be permanently recorded among the
papers of this Board of Supervisors of Chesterfield County,
Virginia.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.1.e. RECOGNIZING PASTORS VICTOR AND CARMEN TORRES ON
FIFTY YEARS OF MARRIAGE AND MINISTRY TO NEW LIFE
OUTREACH CHURCH
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, Victor and Carmen Torres are the pastors of New
Life Outreach Church, and they have dedicated their lives to
reaching out to all people from all walks of life, religious
denominations and backgrounds; and
WHEREAS, the Torres' vision and passion led them to
establishing the New Life for Youth outreach home in 1972;
and
WHEREAS, five years later, as their outreach grew, the
Torres purchased a 118 -acre farm, where they built a
dormitory to house young men and women battling drugs and
gang affiliation, and who had been living on the street; and
WHEREAS, even before they established New Life For
Youth, the Torres were taking young people into their home;
and giving them hope and the opportunity to turn around their
lives; and
WHEREAS, Victor Torres knows and understands the
struggles of these young people since he was once a gang
leader and a heroin addict in New York City; and
WHEREAS, with his mother's support and prayers, Victor
found help at Teen Challenge and realized. that his life had
purpose; and
WHEREAS, Victor went on to Bible College, where he met
and married Carmen; and, together they have traveled to more
than 30 countries throughout the world on evangelical
missions; and
"WHEREAS, Victor and Carmen have shared their message of
hope to young people on inner-city streets; as well as in
universities and colleges; and
WHEREAS, the Torres Family and New Life for Youth have
been strong supporters of Chesterfield County's Police
Department's efforts -to reach out to area youth, and have
worked with the department to build relationships with youth
through athletic activities; and
WHEREAS, the New Life For Youth ministry is now one of
America's most successful ministries, and it has helped tens
of thousands of young men and women during the past 40 years
to begin a new life; and
17-1129
09/27/17
WHEREAS, Victor and Carmen also are the founders and
pastors of New Life Outreach International Church that has 22
churches throughout the United States and the world, and a
congregation of more than 1,000 people from over 35
nationalities and cultures; and
WHEREAS, Victor Torres was the recipient of the 2007
Multicultural Unity Theologian Award, and in 2012, received
an honorary doctorate degree from The Latin American Bible
Institute; and
WHEREAS, Victor and Carmen Torres are celebrating 50
years of marriage with their four children, Feliza,
Rosalinda, Michelle and Victor Philip, who are all involved
in the work of the ministry; they also have 10 grandchildren
and one great-grandchild; and
WHEREAS, Victor and Carmen have dedicated 50 years of
their lives to -reaching out to people in need and touching
the lives of those -who are downtrodden; and, along with their
family, they have made many sacrifices to help those in their
community, including fighting Opioid addiction before it
became a national epidemic.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, on behalf of the citizens of
Chesterfield County, recognizes and congratulates Victor and
Carmen Torres on their 50 years of marriage and ministry to
young people and the community, and wishes them continued
success and joy in all their endeavors.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.1.g. NAMING THE CHESTERFIELD COUNTY FAIRGROUNDS
EXHIBITION BUILDING THE "VIETNAM VETERANS MEMORIAL
SIIILDING"
On motion of Mr: Winslow, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, tin 1965, United States Armed Forces ground
combat units arrived in Vietnam; and
WHEREAS, by September 1965, there were over 129,000
United States troops in Vietnam, and by 1969, a peak of
approximately 543,000 troops was reached; and_
WHEREAS, on January 27, 1973, the Agreement Ending the
War and Restoring Peace in Vietnam (commonly known as the
"Paris Peace Accords") was signed, which'required the release
of all United States prisoners -of -war held in North Vietnam
and the withdrawal of all United States Armed Forces from
South Vietnam; and
WHEREAS, more than 58,000 members of the United States
Armed Forces lost their lives in Vietnam, and more than
300,000 members of the Armed Forces were wounded; and
WHEREAS, in 1982, the Vietnam Veterans Memorial was
dedicated in the District of Columbia to commemorate those
members of the United States Armed Forces who died or were
declared missing -in -action in Vietnam; and
17-1130
09/27/17
WHEREAS, the Vietnam War was a conflict that caused a
generation of veterans to wait too long for the United States
public to acknowledge and honor the efforts and services of
such veterans; and
WHEREAS, many members of the United States Armed Forces
served bravely and faithfully for the United States during
the Vietnam War including many residents of Chesterfield
County, Virginia; and
WHEREAS designating the Chesterfield Fairgrounds
exhibition building as the "Vietnam Veterans Memorial
Building" would be an appropriate way to honor those members
of the United States Armed Forces who served in South Vietnam
and throughout Southeast Asia during the Vietnam War.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors hereby recognizes Vietnam
Veterans by naming the Chesterfield County Fairgrounds
Exhibition Building the "Vietnam Veterans Memorial Building."
AND, BE IT FURTHER RESOLVED, that a copy of this
resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County, Virginia.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.2. ACCEPTANCE OF FY2018 HIGHWAY SAFETY PROJECT GRANTS
AWARDED BY THE DEPARTMENT OF MOTOR SAFETY
On motion of 'Mr. Winslow, seconded by Ms. Haley, the Board
accepted and appropriated FY2018 Highway Safety Project
grants, -in the amount of $253,826, awarded by the Department
of Motor Vehicles for the purpose of speed and alcohol
enforcement activities.
Ayes: Jaeckle, Haley, Winslow, Holland and-Elswick.
Nays: None.
12.B.3. CONSIDERATION OF UPDATED LAW ENFORCEMENT MUTUAL AID
AGREEMENT WITH THE CITIES OF COLONIAL HEIGHTS,
HOPEWELL AND PETERSBURG AND THE COUNTIES OF PRINCE
GEORGE, SUSSEX, SURRY AND DINWIDDIE
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
authorized the County Administrator to execute the updated
Law Enforcement Mutual Aid Agreement with Colonial Heights,
Hopewell, Petersburg, Prince George, Sussex, Surry and
Dinwiddie.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17-1131
09/27/17
12.B.4. SET DATES FOR PUBLIC HEARINGS
12.B.4.a. TO CONSIDER AMENDMENTS TO SECTIONS 19.1-3 AND
19.1-41 OF THE COUNTY CODE RELATING TO
NONCONFORMING USES AND RELATED FEES
On motion - of Mr. Winslow, seconded by Ms. Haley, the Board
set October 25, 2017, as a public hearing date to consider
amendments to Sections 19.1-3 and 19.1-41 of the County Code
relating to nonconforming uses and related fees.
Ayes: Jaeckle, Haley,--Winslow,-Holland and Elswick.
Nays: None.
12.B.4.b. TO CONSIDER AMENDMENTS TO SECTIONS 19.1-2, 19.1-
53 -AND 19.1-570 OF THE COUNTY CODE RELATING TO
SMALL CELL COMMUNICATION FACILITIES
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
set October 25, 2017, as a public hearing date to consider
amendments to Sections 19.1-2, 19-.1-53 and 19.1-570 of the
County Code -relating to small cell communication facilities.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.4.c. TO CONSIDER AN AMENDMENT TO SECTION 19.1-5 OF THE
COUNTY CODE RELATING TO WRITTEN ORDER
On motion of Mr.- Winslow, seconded by Ms. Haley, the Board
set October 25, 2017, as a public hearing date'to consider an
,amendment to Section 19.1-5 of the County Code relating to
written order.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None. .
12.B.4.d. TO CONSIDER A VIRGINIA AIRPORTS REVOLVING FUND
LOAN ADMINISTERED BY VIRGINIA RESOURCES AUTHORITY
FOR DESIGN AND REPLACEMENT OF THE FUEL FARM AT
THE COUNTY AIRPORT
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
set October 25, 2017, as.a public hearing date in connection
with a Virginia Airports Revolving Fund loan administrated by
Virginia Resources Authority for the purpose of providing
funds to the county for the design and replacement of the
fuel farm at the Airport, together with related expenses, in
an amount not to exceed $2,000,000; and 2) authorized notice
of public hearing publication.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17-1132
09/27/17
12.B.5. INITIATION OF APPLICATION FOR CONDITIONAL USE,
AMENDMENT OF CONDITIONAL USE AND CONDITIONAL USE
PLANNED DEVELOPMENT TO PERMIT EXPANSION OF A
PRIVATE SCHOOL (LIFELONG LEARNING INSTITUTE) AND
EXCEPTIONS TO ORDINANCE REQUIREMENTS ON PROPERTY
LOCATED ON WESTFIELD ROAD
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
initiated an application for Conditional Use to permit a
private school (Lifelong Learning Institute) in a
Residential (R-7) District on a'1.0 acre parcel located _at
13807 Westfield Road (Tax ID 727-709-9536); amendment of a
Conditional Use (Case 10SN0266) in a Residential (R-7)
District on a 6.1 acre parcel located at 13801 Westfield
Road (Tax ID 728-709-2614) to delete a condition on the
existing private school to permit building additions and
alterations; and Conditional Use Planned Development to
permit ordinance exceptions on both parcels; appoint Stuart
Connock, Chief of Parks, Planning and Construction Services,
as the agent for the Board; and waived disclosure
requirements.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.6. APPROPRIATION OF FUNDS AND AUTHORIZATION TO AWARD A
CONSTRUCTION CONTRACT AND CHANGE ORDERS FOR THE
LUCKS LANE (SPIREA ROAD TO EAST EVERGREEN PARKWAY)
AND LUCKS LANE (EAST EVERGREEN PARKWAY TO ROUTE
288) WIDENING PROJECTS
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
took the following actions:
1
2.
3.
Ayes:
Nays:
12.B.7.
Appropriated $610,495 in cash proffers to the Lucks
Lane (Spirea Road to E. Evergreen Parkway) Widening
project; and
Authorized the Director of Purchasing to award a
construction contract, up to $12,156,279 [$6,103,064
for Lucks Lane (Spirea Road to E. Evergreen Parkway)
and $6,053,215 for Lucks Lane (E. Evergreen Parkway
to Route 288)], to the lowest responsive and
responsible bidder for the Lucks Lane (Spirea Road to
E. Evergreen Parkway) and Lucks Lane (E. Evergreen
Parkway to Route 2881 Widening Projects; and
Authorized the Director of Purchasing to execute all
necessary change orders for the work, up to the full
amount budgeted, for the Lucks Lane (Spirea Road to
E. Evergreen Parkway) and Lucks Lane (E. Evergreen
Parkway to Route 288) Widening Projects.
Jaeckle', Haley, Winslow, Holland and Elswick.
None.
APPROPRIATION OF FUNDS FOR THE ELKHARDT ROAD
(RUTHERS ROAD/POCOSHOCK BOULEVARD TO ELMART LANE)
IMPROVEMENT PROJECT
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
appropriated $2,880,962 in anticipated VDOT reimbursements to
the Elkhardt Road (Ruthers Road/Pocoshock Boulevard to Elmart
Lane) Improvement project.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17-1133
09/27/17
12.B.8. DESIGNATION OF FY2019 AND FY2020 REVENUE SHARING
PROJECTS
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
took the following actions:
1. Approved the FY2019 and FY2020 Revenue Sharing Plan, a
copy of which is filed with the papers of this Board;
and
2. Adopted the following resolution designating the
projects in the resolution as the. county's FY2019 and
FY2020 Revenue.Sharing projects, totaling $10 million:
WHEREAS, Section 33.2-357 of the Code of Virginia permits
the Commonwealth Transportation Board to make an equivalent
matching allocation to any locality for designations by the
governing body of up to $10,000,000 in funds received by it
during the current fiscal year for use by the Commonwealth
Transportation Board to construct, maintain, or improve
primary and secondary highway systems within such County;
WHEREAS, the Virginia Department of Transportation has
notified the county that $5 million is the maximum amount of
Chesterfield .County funds that can be matched by the state
during FY2019 and FY2020; and
WHEREAS, the Chesterfield County Board of Supervisors
will make available $5 million for the Chesterfield Revenue
Sharing Program with the adoption of the FY2019 and FY2020
Appropriation Resolution and other Board action.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors appropriates and/or transfers $5
million to be matched by the State for the FY2019 and FY2020
Chesterfield Revenue Sharing Program.
AND, BE IT FURTHER RESOLVED that the FY2019 matched funds
be allocated to the following projects:
$60,207 Robious Road (James River Road to county line)
Widening Construction $30,103-VDOT and
$30,104 -County
$741,336 Old Bermuda Hundred Road, East Section at Golf
Course Road Improvement Right-of-way &
Construction $370,668-VDOT and $370,668 -County
$1,200,000 Belmont Road (Courthouse Road to Whitepine
Road) Minor Widening Right-of-way &
Construction $600,000-VDOT and $600,000 -County
$2,405,000 Bailey Bridge Road (Sunday Silence Lane to
Spring Run Road) Realignment Right-of-way &
Construction $1,202,500-VDOT and $1,202,500 -
County
$403,615 Ecoff Avenue (Ivywood Road to Ken Drive) Minor
Widening Right-of-way & Construction $201,807-
VDOT and $201,808 -County
$1,788,784 Otterdale Road/Old Hundred Road Roundabout
Right-of-way & Construction $894,392-VDOT and
$894,392 -County
17-1134
09/27_/17
$2,500,000 Winterpock Road. (Route 360 to Royal Birkdale
Parkway) Widening Right-of-way & Construction
$1,250,000-VDOT and $1,250,000 -County
$901,058 Woolridge Road Extension (Route 288 to Old
Hundred Road) Preliminary Engineering,- Right-
of-way & Construction $450,529-VDOT and
$450,529 -County
AND, BE IT FURTHER RESOLVED that the FY2020 matched
funds be allocated to the following projects:
$3,200,000 Nash Road Extension (Route 10 to Beach Road)
Preliminary Engineering, Right-of-way &
Construction $1,600,000-VDOT and $1,600,000 -
County
$4,200,000 Winterpock Road (Route 360 to Royal Birkdale
Parkway) Widening Right-of-way & Construction
$2,100,000-VDOT and $2,100,000 -County
$1,374,352 McRae Road (Forest Hill Avenue to Rockway
Road) Sidewalk Preliminary Engineering, Right-
of-way & Construction $687,176-VDOT and
$687,176 -County
$800,000 Old Centralia Road (Thomas Dale HS to Route
10) Sidewalk Preliminary Engineering, Right-
of-way & Construction $400,000-VDOT and
$400,000 -County
$425,648 Woolridge Road Extension (Route 288 to Old
Hundred Road) Preliminary Engineering, Right-
of-way & Construction $212,824-VDOT and
$212,824 -County
AND, BE IT FURTHER RESOLVED, that the County
Administrator or Deputy County Administrator are authorized
to execute all agreements and/or addendums for any approved
projects with the Virginia Department of Transportation.
3. Included the $10 million in sources and uses in the
FY2019 and FY2020 Capital Improvement Program; and
4. Upon approval from VDOT and adoption of the FY2019. and
FY2020 Capital Improvement Program (CIP), authorize the
County Administrator or his designee to enter into the
necessary county/VDOT agreements/contracts, permits/
mitigation agreements, and surety agreements,
acceptable to the County Attorney, for the FY2019 and
FY2020 projects; and
5. Authorized the County Administrator, upon VDOT approval
and adoption of the FY2019 and FY2020 CIP, to proceed
with the design and right-of-way acquisition, including
advertisement of an eminent domain public hearing, if
necessary, for FY2019 and FY2020 projects; and
6. Authorized the Chairman of the Board of Supervisors and
County Administrator to execute easement agreements for
relocation of utilities; and
7. Authorized the Director of Purchasing, upon VDOT
approval and adoption of the FY2019 and FY2020 CIP, to
proceed with the advertisement for construction of the
FY2019 and FY2020 projects.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17-1135
09/27/17
0
12.B.9. APPROVAL OF PURCHASE OF A PARCEL OF LAND FOR
WINTERPOCK REGIONAL PARK
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
approved the purchase of a parcel of land containing 194
acres, more or less, from Douglas' R. Sowers and Susan S.
Sowers for the Winterpock Regional Park and authorized the
County Administrator to execute the contract and deed.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.10.' ACCEPTANCE OF PARCELS OF LAND
12.B.10.a. ALONG HULL STREET ROAD FROM BLUE AND GRAY SELF
STORAGE, HAMPTON PARK, -LLC
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
accepted the conveyance of three parcels of land containing a
total of 0.180 acres along Hull Street Road from Blue and
Gray Self Storage, Hampton Park, LLC and authorized the
County Administrator to execute the deed.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays : - None.
12.B.10.b. ALONG BOULDERS PARKWAY FROM UNION BOULDERS LAND,
LLC
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
accepted the conveyance of a parcel of land containing 0.05
acres along Boulders Parkway from Union Boulders Land, LLC
and authorized the County Administrator to execute the deed.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.10.c. ALONG NORTH COURTHOUSE ROAD FROM VILLAS AT
ASHFORD HILL LAND COMPANY, -LLC
On motion .of Mr. Winslow, seconded by Ms. Haley, the Board
accepted the conveyance of a parcel of land containing 0.006
acres along N. Courthouse Road from Villas at Ashford -Hill
Land Company, LLC and authorized the County Administrator to
execute the deed.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.11. REQUESTS TO QUITCLAIM
12.B.11.a. A PORTION OF A SEWER AND WATER EASEMENT ACROSS
PROPERTY OF COLE MT CHESTERFIELD (HANCOCK) VA,
LLC
On motion of Mr. Winslow,. seconded by Ms. Haley, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute a quitclaim deed to vacate a
portion of a sewer and water easement across property of Cole
Mt Chesterfield (Hancock) Va, LLC. (It is noted a copy of the
plat is filed with the papers of this Board.)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays:- None.
17-1136
09/27/17
12.B.11.b. PORTIONS OF A VARIABLE WIDTH SEWER AND WATER
EASEMENT ACROSS PROPERTY OF EDCO, L.L.C.
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute a quitclaim deed to vacate
portions of a variable width sewer and water easement across
property of Edco, L.L.C. (It is noted a copy of the plat is
filed with the papers of this Board.)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.11.c. PORTIONS OF VARIABLE WIDTH DRAINAGE EASEMENTS
(PRIVATE) ACROSS PROPERTY OF HUGUENOT TOWNEPL-ACE,
LLC
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute a quitclaim deed to vacate
portions of variable width drainage easements (private)
across property of Huguenot Towneplace, LLC. (It is noted a
copy of the plat is filed with the papers of this Board.)
Ayes: Jaeckle; Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.11.d. PORTIONS OF A SIXTEEN -FOOT DRAINAGE EASEMENT
(PUBLIC), SIXTEEN -FOOT WATER EASEMENTS, VARIABLE
WIDTH SEWER AND WATER EASEMENTS AND A SIXTEEN -
FOOT SEWER EASEMENT ACROSS PROPERTY OF MIDLOTHIAN
TOWNE CENTER APARTMENTS, LLC
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute a quitclaim deed to vacate
portions of a 16 -foot drainage easement (public), 16 -foot
water easements, variable width sewer and water easements and
a 16 -foot sewer easement across property of Midlothian Towne
Center Apartments, LLC. (It is noted a copy of the plat is
filed with the papers of this Board.) .
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.12. AWARD OF CONSTRUCTION CONTRACT FOR THE EAST
BOUNDARY ROAD AND WALTON BLUFF PARKWAY WATER MAIN
IMPROVEMENTS
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
authorized the Director of Purchasing to award the
construction contract to Southern Construction Utilities,
Inc., in the amount of $513,543 and execute all necessary
change orders up to the full amount budgeted for the East
Boundary Road and Walton Bluff Parkway Water Main
Improvements project. (It is noted a copy of the plat is
filed with the papers of'this Board.)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17-1137
09/27/17
12.B.13. ACCEPTANCE OF OPEN -SPACE EASEMENT ON THE PROPOSED
HICKORY ESTATES DEVELOPMENT
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
accepted an open -space easement on the proposed Hickory
Estates development and authorized the County Administrator
to execute the easement agreement subject to approval by the
County Attorney. (It is noted a copy of the plat is filed
with the papers of this Board.)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.14. APPROVAL OF CHANGES IN THE SECONDARY SYSTEM OF
HIGHWAYS FOR NORTH ENON CHURCH ROAD
On motion of Mr. Winslow, seconded by Ms.. Haley, the Board
adopted the following resolution requesting the Virginia
Department of Transportation to abandon -a portion of N. Enon
Church Road, State Route 746, from the Secondary System of
State Highways:
WHEREAS, a sketch and Form AM -4.3 has been provided to
the Board of Supervisors by the Virginia Department of
Transportation which depicts and describes a change required
in the Secondary System of State Highways to N. Enon Church
Road, State Route 746, as a result of the development of the
Meadowville Landing Subdivision, which sketch and form are
incorporated herein by reference; and,
WHEREAS, the portion of N. Enon Church Road, State Route
746, identified to be abandoned no longer serves a public
need.
NOW, THEREFORE, BE IT -RESOLVED the Board of Supervisors
hereby requests the Virginia Department of Transportation to
abandon as part of the Secondary System of Highways the
portion of N. Enon Church Road, State Route 746, identified
as Segment B - C, a distance of 0.13 miles as shown on the
attached sketch and described on Form AM -4.3 pursuant to
Section 33.2-912, Code of Virginia.
AND, BE IT FURTHER RESOLVED that a certified copy of
this resolution be forwarded to the Permits Manager at 3301
Speeks Drive, Midlothian, VA 23112 for the Virginia
Department of Transportation.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.15. APPROVAL OF PURCHASE OF RIGHT OF WAY FOR THE RIVER
ROAD-RIVERWAY'ROAD INTERSECTION PROJECT
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
approved the purchase of a parcel of land containing 0.093
acres, for $4,836 from David Benjamin Phillips and Blanche
Marie Phillips, for the River Road-Riverway Road Intersection
Project, and authorize the County Administrator to execute
the deed. (It is noted a copy of the plat is filed with the
papers of this Board.)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17-1138
09/27/17
12.B.16. ACCEPTANCE OF OPEN -SPACE EASEMENT AND LAND WITHIN
THE HIGHLANDS
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
accepted an open -space easement on the Highlands Golf Course
and parcels of open -space land along Licking Creek and
authorized the County Administrator to execute the agreements
subject to approval by the County Attorney. (It is noted a
copy of the plat is filed with the papers of this Board.)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.17. REQUEST TO AID DOUGLAS R. SOWERS IN THE ACQUISITION
OF OFFSITE SEWER AND TEMPORARY CONSTRUCTION
EASEMENTS FOR TINSDALE SUBDIVISION
On motion of Mr. Winslow, seconded
authorized Right of Way Staff to aid
acquisition of offsite sewer and
easements for Tinsdale Subdivision;
executing a contract agreeing to pay
a copy of the plat is filed with the
by Ms. Haley, the Board
Douglas R. Sowers in the
temporary construction
subject to the developer
all costs. (It is noted
papers of this Board.)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.18. APPROVAL OF GRANT AGREEMENT WITH THE ECONOMIC
DEVELOPMENT AUTHORITY AND COURTHOUSE 3 LLC
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
approved a grant agreement with the Economic Development
Authority and Courthouse 3 LLC, and appropriated proceeds
from the sale of land and transferred $50,000 to the Economic
Development Authority to be_ used as an inducement grant to
Courthouse 3 LLC pursuant to the terms of the agreement.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.19. ACCEPTANCE OF STATE ROADS
On motion of Mr. Winslow, seconded by Ms. Haley, the Board -
adopted the following resolution:
WHEREAS, the street described below is shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for - the Virginia
Department of Transportation has advised this Board the
street meets the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the street
described below to the secondary system of state highways,
pursuant to Section 33.2-705, Code of Virginia, and the
Department's Subdivision Street Requirements.
17-1139
09/27/17
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: The Views at Edgewater
Type Change to the Secondary System miles of -State Highways:
Addition
Reason for Change: New Subdivi-sion Street
Pursuant to Code of Virginia Statute: §33.2-705
Street Name and/or Route Number
• Mariners Court, State Route Number 7951
From: Mariners Way, (Route 5852)
To: The cul -de -Sac, a distance of: 0.05 miles.
Recordation Reference: Plat Book 227, Page 6
Right of Way width (feet).= 40
And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded- in the Clerk's Office of the Circuit "Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation..
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Section 33.2-705, -Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear, and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision:_ Windermere Section 3
Type Change to the Secondary System miles of State Highways:
Addition
Reason for Change: New Subdivision Street
Pursuant to Code of Virginia Statute: §33.2-705
Street Name and/or Route Number
• Goldburn Drive, State Route Number 7950
From: 0.26 miles southwest of Salem Church Road, (Route 642)
To:, The cul -de -Sac, a distance of: 0.14 miles.
Recordation Reference: Plat Book 233, Page 81
Right of Way width (feet) = 40
• Goldburn Drive, State Route Number 7950
From: Salem Church Road, (Route 642)
To: 0.26 miles southwest of Salem Church Road, (Route 642),
a distance of: 0.26 miles.
17-1140
09/27/17
Recordation Reference: Plat Book 233, Page 81
Right of Way width (feet) = 50
And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Section 33.2-705, Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Harpers Mill Section 4C
Type Change to the Secondary System miles of State Highways:
Addition
Reason for Change: New Subdivision Street
Pursuant to Code of Virginia Statute: §33.2-705
Street Name and/or Route Number
• Dolton Drive, State Route Number 7947
From: Longlands Road, (Route 7684)
To: Tie to Existing Dolton Drive, (Route 7947), a distance
of: 0.09 miles.
Recordation Reference: Plat Book 225, Page 43
Right of Way width (feet) = 55
• Longlands Road, State Route Number 7684
From: Dolton Drive, (Route 7947)
To: The cul -de -Sac, a distance of: 0.06 miles.
Recordation Reference: Plat Book 225, Page 43
Right of Way width (feet) = 50
• Longlands Road, State Route Number 7684
From: 0.02.miles west of Pullman Lane, (Route 7599)
To: Dolton Drive, (Route 7947), a distance of: 0.07 miles.
Recordation Reference: Plat Book 225, Page 43
Right of Way width (feet) = 55
.And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recor'ded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
. WHEREAS, the Resident` Engineer for the Virginia
Department of Transportation has advised this Board the
streets, meet the requirements established by the Subdivision
17-1141
09/27/17
Street Requirements of the Virginia Department of`
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Section 33.2-705, Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of'way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Harpers Mill Section 4B
Type Change to the Secondary System miles of State Highways:
Addition
Reason for Change: New Subdivision Street
Pursuant to Code of Virginia Statute: §33.2-705
Street Name and/or Route Number
• Dolton Drive, State Route Number 7947
From: Sheldon Drive, (Route 7772)
To: 0.02 miles east of Sheldon Drivel (Route 7772), a
distance of: 0.02 miles.
Recordation Reference: Plat Book 225, Page 41
Right of Way width (feet) = 50
• Sheldon Drive, State Route Number 7772
From:- Dolton Drive, (Route 7947)
To: The cul -de -Sac, a distance of: 0.06 miles
Recordation Reference: Plat Book 225,.Page 41
Right of Way width (feet) = 50
• Sheldon Drive, State Route Number 7772
From: 0.02 miles east of Herton Cross Road, (Route 7771)
To: Dolton Drive, (Route 7947), a distance of: 0.11 miles.
Recordation Reference: Plat Book 225, Page 41
Right of Way width (feet) = 55
And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of ;
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant. to Section 33.2-705, Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
-
necessary easements for cuts, fills and drainage.
17-1142
09/27/17
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Rountrey - Woolridge Road
Type Change to the Secondary System miles of State Highways:
Addition
Reason for Change: New Subdivision Street
Pursuant to Code of Virginia Statute: §33.2-705
Street Name and/or Route Number
• Woolridge Road,- State Route Number 668
From: Old Hundred Road, (Route 652)
To: 0.09 miles south of Old Hundred Road, (Route 652), a
distance of: 0.09 miles.
Recordation Reference: Deed Book 7592, Page 144
Right of Way width (feet) = 120
• Woolridge Road, State Route Number 668
From: 0.09 miles south of Old Hundred Road, (Route 652)
To: 0.20 miles south of Old Hundred Road, (Route 652), a
distance of: 0.11 miles.
Recordation Reference: Deed Book 7592, Page 144
Right of Way width (feet) = 120
• Woolridge Road, State Route Number 668
From: 1.10 miles south of Old Hundred Road, (Route 652)
To: 0.02 miles north of Lacoc Road, (Route 7821), a distance
of: 0.04 miles.
Recordation Reference: Deed Book 7592, Page 144
Right of Way width (feet) = 90
• Woolridge Road, State Route Number 668
From: 0.93 miles south of Old Hundred Road, (Route 652)
To: 1.06m south of Old Hundred Road, (Route. 652), a distance
of: 0.13 miles.
Recordation Reference: Deed Book 7592, Page 144
Right of Way width (feet) = 90
• Woolridge Road, State Route Number 668
From: 1.06 miles south of Old Hundred Road, (Route 652)
To: 1.10 miles south of Old Hundred Road, (Route 652), a
distance of: 0.04 miles.
Recordation Reference: Deed Book 7592, Page 144
Right of Way width (feet) = 90
• Woolridge Road, State Route Number 668
From: 0.20 miles south of Old Hundred Road, (Route 652)
To: 0.93 miles south of Old Hundred Road, (Route 652), a
distance of: 0.73 miles.
Recordation Reference: Deed Book 7592, Page 144
Right of Way width (feet) = 90
And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
17-1143
09/27/17
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Section 33.2-705, Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way,- as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Watermark Section A3
Type Change to the Secondary System miles of State Highways:
Reason for Change: New Subdivision Street
Pursuant to Code of. Virginia Statute: §33.2-705
Street Name and/or Route Number
• Alabaster Lane, State Route Number 7949
From: Greyhaven Drive, (Route 7894)
To: The End of Maintenance, a distance of: 0.01 miles.
Recordation Reference:- Plat Book 226, Page 56
Right of Way width (feet) = 47
• Alabaster Lane, State Route Number 7949
From: Whisperwood Drive, (Route 7674)
To: Greyhaven Drive, (Route 7894), a distance of: 0.06
miles.
Recordation Reference: Plat Book 226, Page 56
Right of Way width (feet) = 47
• Whisperwood Drive, State Route Number 7674
From: Crape Myrtle Terrace, (Route 7948)
To: Alabaster Lane, (Route 7949), a distance of: 0.06
miles.
Recordation Reference: Plat Book 226, Page 56
Right of Way width (feet) = 55
• Alabaster Lane, State Route Number 7949
From: Whisperwood Drive, (Route 7674)
To: The End of Maintenance, a distance of: 0.01 miles.
Recordation Reference: Plat Book 226, Page 56
Right of Way width (feet) = 47
• Whisperwood Drive, State Route Number 7674
From: 0.01 miles west of Portico Place, (Route 7893)
To: Crape Myrtle Terrace, (Route 7948), a distance of: 0.07
miles.
Recordation Reference: Plat Book 226, Page 56
Right of Way width (feet) = 55
• Crape Myrtle Terrace, State Route Number 7948
From: Whisperwood Drive, (Route 7G7 4)
To: The cul -de -Sac, a distance of: 0.11 miles.
Recordation Reference: Plat Book 226, Page 56
Right of Way width (feet) = 47
17-1144
09/27/17
• Greyhaven Drive, State Route Number 7894
From: Alabaster Lane, (Route 7949)
To: The End of Maintenance, a distance of: 0.01 miles.
Recordation Reference: Plat Book 226, Page 56
Right of Way width (feet) = 55
• Greyhaven Drive, State Route Number 7894
From: 0.13 miles west of Swanhaven Drive, (Route 7673)
To: Alabaster Lane, (Route 7949), a distance of: 0.04
miles.
Recordation Reference: Plat Book 226, Page.56
Right of Way width (feet) = 55
• Whisperwood Drive, State Route Number 7674
From: Alabaster Lane, (Route 7949)
To: The End of Maintenance, a distance of:- 0.01 miles.
Recordation Reference: Plat Book 226, Page 56
Right of Way width (feet) = 55
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.20. TRANSFER OF DISTRICT IMPROVEMENT FUNDS
12.B.20.a. FROM THE BERMUDA DISTRICT IMPROVEMENT FUND TO THE
POLICE DEPARTMENT FOR TRAFFIC CONTROL DURING THE
CHESTER KIWANIS CLUB'S ANNUAL CHRISTMAS PARADE
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
transferred $7,000 from the Bermuda District Improvement Fund
to the Police Department for traffic control during the
Chester Kiwanis Club's Annual Christmas Parade.
Ayes: Jaeckle, Haley, Winslow, -Holland and Elswick.
Nays: None.
12.B.20.b. FROM THE CLOVER HILL DISTRICT IMPROVEMENT FUND
12.B.20.b.1. TO THE DEPARTMENT OF COMMUNITY ENHANCEMENT TO
PURCHASE AND PLANT TREES IN THE MEDIANS ON
COURTHOUSE ROAD
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
transferred $5,569 from the Clover kill' District Improvement
Fund to the Chesterfield County Department of Community
Enhancement to purchase and plant Yoshino Cherry and Vite
Chaste tresses in the medians on Courthouse Road:
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.20.b.2. TO THE SCHOOL BOARD TO FUND TRAINING FOR STAFF
AT REAMS ROAD ELEMENTARY FOR THE LEADER IN ME
PROGRAM
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
transferred $5,000 in Clover Hill Improvement Funds to the
Chesterfield County School Board to fund training for staff
at Reams Road Elementary School for the Leader in Me Program.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None:
17-1145
09/27/17
12.B.20.c. FROM THE DALE DISTRICT IMPROVEMENT FUND TO THE
PARKS AND RECREATION DEPARTMENT TO PURCHASE AND
INSTALL A SCOREBOARD AT THE SALEM CHURCH MIDDLE
SCHOOL ATHLETIC FIELD
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
transferred $4,937 from the Dale District Improvement Fund to
the Parks -and Recreation Department to purchase and install a
scoreboard at the Salem Church Middle School athletic field.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
The following item was removed from the Consent Agenda for
Board discussion:
12.B.1.f. RESOLUTION APPROVING ISSUANCE OF $28,000,000 IN
REVENUE BONDS BY THE COLONIAL HEIGHTS ECONOMIC
DEVELOPMENT AUTHORITY FOR THE ACQUISITION AND
RENOVATION OF MULTIFAMILY RESIDENTIAL RENTAL
PROJECT AT THE GLEN AT COLONIAL HEIGHTS/COLONIAL
RIDGE APARTMENTS; AND -APPROVAL -OF AGREEMENT AND
MEMORANDUM OF UNDERSTANDING
Mr. Allan Carmody stated On July 24, 2017, the Colonial
Heights Economic Development Authority ("Colonial Heights
EDA") agreed to issue $28,000,000 in revenue bonds to
Colonial Ridge Preservation Limited Partnership ("Developer")
to- assist the Developer- in financing the acquisition,
renovation, and equipping of a 292 unit multifamily
residential rental housing project in South Chesterfield
formerly known as Bermuda Run Apartments and now known as The
Glen at Colonial Heights/Colonial Ridge Apartments (the
"Project"). He further stated the project qualifies for lower
interest, tax-exempt revenue bond- financing under applicable
state and federal law because it will provide affordable
housing. He stated because the project is located within
Chesterfield County, federal law requires that the
Chesterfield Board of Supervisors approve the Project before
the Colonial Heights EDA can issue the revenue bonds. He
noted the agreement and Memorandum of Understanding between
-the county and the developer requires the developer to, among
other things, construct a pool and new clubhouse, install
covered picnic pavilions, install interior improvements -and
appliances, install various safety and security features, and
work with the YMCA and other organizations to provide
educational and recreational programs for residents.
Mr. Jeff Mincks stated the reason the item has been pulled
from the Consent Agenda for discussion is due to an issue
with HUD subordination agreements or requirements that staff
has not had a chance to review. He further stated the
resolution now reflects that those items would need to be
resolved to the satisfaction of the county before the
approval of the project. He then clarified the motion.
In response to Ms. Haley's question, Mr. Mincks stated the
amendment to the resolution includes the appropriate language
ensuring protections to the county.
Ms. Jaeckle noted the developer plans to rehabilitate The
Glen at Colonial Heights/Colonial Ridge Apartments. She
stated the project will provide the opportunity for
17-1146
09/27/17
affordable housing and educational and recreational programs
for residents. She clarified the provisions of the HUD
agreement.
In response to Mr. Elswick's question, Mr. Mincks stated
there is a monetary payment to the Colonial Heights EDA to be
the bond insurer on the project.
In response to Ms. Jaeckle's question, Mr. Carmody stated the
bond issued is $28 million which will fund the improvements
as well as the acquisition costs.
In response to Mr. Elswick's question, Mr. Mincks stated the
Police Department, Social Services Department and various
other county sources will ensure that the borrower abide by
certain operational and maintenance standards.
Dr. Casey requested staff to provide details of future
reporting mechanism related to Colonial Ridge and other
revitalization projects at a future work session.
Discussion ensued relative to the role of the newly formed
Community Enhancement Department.
Ms. Jaeckle made a motion, seconded by Ms. Haley, for the,
Board to adopt the following resolution and approve the
Agreement and Memorandum of Understanding between
Chesterfield County and Colonial Ridge Preservation Limited
Partnership, subject to immediate execution and earliest
possible recordation of the Agreement and Memorandum of
Understanding and resolution of any HUD subordination
agreements or requirements or any other requirements by
October 25, 2017:
RESOLUTION APPROVING THE ISSUANCE BY THE
ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF COLONIAL
HEIGHTS, VIRGINIA OF ITS MULTIFAMILY HOUSING REVENUE BONDS
FOR THE ACQUISITION, RENOVATION AND EQUIPPING OF THE
APPROXIMATELY 292 UNIT THE GLEN AT COLONIAL HEIGHTS/COLONIAL
RIDGE APARTMENTS HOUSING FACILITY LOCATED IN THE COUNTY OF
CHESTERFIELD, VIRGINIA
-WHEREAS, the Economic Development Authority of the City
of Colonial Heights; Virginia (the "Authority") is authorized
to advertise and hold public hearings relative to the
issuance of private activity bonds; and
WHEREAS, the Authority has considered the application of
Colonial Ridge Preservation Limited Partnership, a Virginia
limited partnership (the "Borrower"), requesting that the
Authority issue up to $28,000,000 of its revenue bonds (the
"Bonds") to assist the Borrower in financing the acquisition,
renovation and equipping of an approximately 292 unit
multifamily residential rental housing project known as The
Glen at Colonial Heights/Colonial Ridge Apartments (the
"Project") and has held a public hearing in connection
therewith on July 24, 2017; and
- . WHEREAS, Section 147(f) of the Internal Revenue Code of
1986, as amended (the "Code"), provides that the applicable
elected representatives of the governmental unit having
jurisdiction over the area in which any facility financed
with the proceeds of private -activity bonds is located must
approve the issuance of such bonds; and
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09/27/17
WHEREAS, the Project is located in Chesterfield County,
Virginia (the "County"); and
WHEREAS, the members of the Board of Supervisors of the
County (the "Board") constitute, the applicable elected
representatives of the County; and
. WHEREAS, the County has created an industrial
development authority and Section 15.2-4905 of the Code of
Virginia of 1950, as amended (the "Virginia Code"), provides
that if a locality has created an industrial development
authority no other such authority, not created by such
locality, shall finance facilities, except pollution control
facilities, within the boundaries -of such locality, unless
the governing body of such locality in which the facilities
are located, concurs with the inducement resolution adopted
by the authority-, and shows such concurrence in a duly
adopted resolution; and
WHEREAS, the Authority has adopted an inducement
resolution with respect to the Bonds on July 24, 2017 and has
recommended that the Board approve the issuance of.the Bonds;
and
WHEREAS, a copy of the Authority's inducement resolution
for the Bonds, a certificate of the public hearing (including
a summary of statements expressed at the hearing) and a
fiscal impact statement have been filed with the Board; and
WHEREAS, the County and the Borrower have negotiated the
attached Agreement and Memorandum of Understanding that
creates certain operational and maintenance standards for the
Project.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA:
1. Subject to the satisfaction of the conditions
contained in the September 27, 2017 motion to approve the
terms of this -resolution, the Board approves the issuance of
the Bonds by the Authority for the benefit of the Borrower,
as required by Section 147(f) of the Code, and concurs in the
Authority's inducement resolution, as required by Section
15.2-4905 of the Virginia Code, to permit the Authority to
assist in the financing of the Project.
2. The Board's approval of this resolution is
expressly contingent upon immediate execution of ' the
Agreement and Memorandum of Understanding between the County
and the Borrower and satisfaction of the conditions contained
in the September 27, 2017 motion to approve the terms of this
resolution.
3. The Bonds shall provide that neither the County nor
the City of Colonial Heights, Virginia (the "City") nor the
Authority shall be obligated to pay the Bonds or the interest
thereon or other costs incident thereto except from the
revenues and monies pledged thereto and that neither the
faith and credit nor the taxing power of the County or the
City is pledged to the payment of the principal of the Bonds
or the interest thereon or other costs incident thereto. The
Authority has no taxing power.
17-1148
09/27/17
4. The approval of the issuance of the Bonds does not
constitute an endorsement to a prospective .purchaser -of the
Bonds of the creditworthiness of the Projector the Borrower.
5. In adopting this resolution, the County, including
its elected supervisors, representatives, officers, employees
and agents, shall not be liable for, and hereby disclaim all
liability for, any damages to any person, direct or
consequential, resulting from the Authority's failure to
issue the Bonds for any reason.
6. This resolution shall take effect immediately upon
its adoption.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
13. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
Mr. Louis McCrone expressed concerns relative to code
compliance issues with a tenant in Blackburn Trailer Park.
In response to Mr. McCrone's concerns, Ms. Jaeckle noted the
issue is being addressed.
14. DEFERRED ITEMS
14.A. REVISED COUNTY RISK MANAGEMENT PLAN
Ms. Cindy Smith stated the item was deferred from the July
26, 2017 meeting to address Board members' questions related
to delegating authority for claims payment. She further
stated those questions were addressed at the August 7, 2017
Audit and Finance Committee meeting.
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
approved the revised Chesterfield County Risk Management
Plan.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
14.B. ORDINANCE TO VACATE A FIFTY -FOOT UNIMPROVED RIGHT OF
WAY KNOWN AS HUNTERS HAWK DRIVE, VARIABLE WIDTH
VIRGINIA DEPARTMENT OF TRANSPORTATION SLOPE AND
DRAINAGE EASEMENTS AND TEN -FOOT TEMPORARY CONSTRUCTION
EASEMENTS WITHIN BEECHWOOD FOREST, SECTIONS 3 AND 4
Mr. Bill Dupler stated staff has been in contact with the
resident to resolve his issues and does not feel it is
necessary to vacate the right of way.
Mr. Mincks noted the Board is not required to take any action
on the matter.
In response to Mr. Elswick's question, Mr. Dupler stated he
believes there is a solution to build the requested garage on
the property without vacating the right of way.
The Board took no action on this item.
17-1149
09/27/17
14.C. POLICE DEPARTMENT TOWING CONTRACT
Mr. Mincks stated this item was deferred from the August 23,
2017 meeting. He 'further stated the tow companies on the
County's active towing list are currently under contract
through August 31, 2018, and no action is required at this
time to adopt a revised contract. He stated while Police
Department staff does not oppose the proposed contract
changes, it is the recommendation of staff that the Board of
Supervisors direct staff to review the entire County towing
program and present options for the Board's consideration. He
further stated after review and benchmarking, staff -will then
discuss possible structural or programmatic- changes and
contract recommendations with the members of the Board of
Supervisors and the Towing Advisory Board.
Mr. Elswick made a motion, seconded by Mr. Winslow, for the
Board to direct staff to periodically update the Board at
regular intervals regarding the Police Department towing
contract/ towing process prior to the January 24th meeting.'
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
15. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING
PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE
FOLLOWING ORDER: - WITHDRAWALS/DEFERRALS - CASES WHERE
THE APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO
OPPOSITION - CASES WHERE THE APPLICANT DOES NOT ACCEPT
THE RECOMMENDATION AND/OR THERE IS PUBLIC OPPOSITION
WILL BE HEARD AT SECTION 17
179N0559
In Matoaca Magisterial District, J. Mark Sowers requests
rezoning from Agricultural (A) to Residential (R-12) plus
conditional use planned development to permit exceptions to
ordinance requirements and amendment of zoning district map
on 61.6 acres fronting 950 feet in two (2) places on the
north line of Beach Road, across from Coalboro Road; also
fronting 150 feet on the west line of Dry Creek Road, 1,470
feet north of Beach Road. Residential use of up to 3.63 units
per acre is permitted in the Residential (R-12) District. The
Comprehensive Plan suggests the property is appropriate for
Suburban Residential I use (maximum of 2.0 dwellings per
acre). Tax ID 716 -659 -Part of 1987.
Mr. Turner presented a summary of Case 17SN0559 and stated
both the Planning Commission and staff recommended approval
and acceptance of the proffered conditions.
Mr. Mark Sowers accepted the recommendation.
Ms. Jaeckle called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
In response to Mr. Mincks' question, Mr. Sowers stated he
believes the conditions proffered are reasonable under state
law.
17-1150
09/27/17
In response to Mr. Elswick's question, Mr. Jesse Smith stated
the request addresses transportation needs and road
improvements equal to the amount of the road proffers.
Mr. Elswick then made a motion, seconded by Mr. Holland, for
the Board to approve Case 17SNO559 and accept the following
proffered conditions:
1. Master Plan. The Textual Statement dated August 2, 2017
shall be considered the "Master Plan". (P)
2. Utilities. This development shall utilize public water
and public sewer. (U)
3. Dry Creek Wastewater Pump Station. Prior to the issuance
of the first building permit for each subdivision
section, the Developer shall make payments to
Chesterfield County in the amount of $418.00 per acre in
lots adjusted annually for the Marshal Swift index, not
.to exceed an aggregate payment of $30,000.00, as a
contribution towards the expansion of the Dry Creek
Wastewater Pump Station. (U)
4. Transportation Improvements.
a. Dedication. In conjunction with recordation of the
initial subdivision plat or within sixty (60) days
from a written request by the Transportation
Department, whichever occurs first, forty-five (45)
feet of right-of-way along the north side of Beach
Road, measured from the centerline of that part of
Beach Road immediately adjacent to the property,
shall be dedicated, free and unrestricted, to and
for the benefit of Chesterfield County.
b. Vehicular Access.
i. Direct vehicular access from the property to
Beach Road shall be limited to one public
road. The exact location of this access shall
be approved by the Transportation Department.
ii. No direct vehicular access, except for a gated
access for emergency vehicles or a single
driveway for one lot, shall be provided from
the property to Dry Creek Road.
C. Road Improvements. In conjunction with the initial
phase of development, the following road
improvements shall be substantially complete, as
determined by the Department of Transportation:
i. Construction of additional pavement along
Beach Road to provide left and right turn
lanes at each approved access.
ii. Widening/improving the north side of Beach
Road to a twelve (12) foot wide travel lane,
measured from the centerline of the existing
pavement, with an additional four (4) foot
wide paved shoulder plus a four (4) foot wide
unpaved shoulder and overlaying the full width
of Beach Road with one and one-half (1.5)
17-1151
09/27/17
inches of compacted bituminous asphalt
concrete, with modifications approved by the
Transportation Department, for the entire
property frontage.
iii. Dedication to Chesterfield County, free and
unrestricted, of" any additional right-of-way
(or easements) required for the improvements
identified above. (T)
5. Road Cash Proffer.
a. When the developer provides the road improvements
described in Proffered Conditions 4.c.ii., then for
each dwelling unit, the developer shall pay a cash
proffer to- the County of Chesterfield for road
improvements within the service district for the
property.. Each payment shall be made prior to the
issuance of an occupancy permit (.CO) for a dwelling
unit, unless state law modifies the timing of the
payment. The amount of the cash proffer payment
for each unit shall be as follows: $4,324 .for each
senior housing (detached) unit and $9,400 for each
single-family dwelling -unit (the "Road Cash Proffer
Payment"). Once dwelling units are approved for
payments that exceed a cumulative total of
$774,432, the applicant, sub -divider, or
assignee(s) shall begin making the Road Cash
Proffer Payment for any additional unit(s);
-or-
b. If the developer at his sole discretion,
reconstructs Beach Road as a 2 lane roadway based
on VDOT minor arterial standards (50MPH), with
modifications approved by the Transportation
Department, for the entire property frontage, in
lieu of Proffered Condition 4.c.ii then for each
dwelling unit, the developer shall pay a cash
proffer to the County of Chesterfield for road
improvements within the service district for the
property. Each payment shall be made prior to the
issuance of an occupancy permit (CO) for a dwelling
unit, unless state law modifies the timing of the
payment. The amount of the cash proffer payment
for each unit shall be as follows: $4,324 for each
senior housing (detached) unit and $9,400 for each
single-family dwelling unit (the "Road Cash Proffer
Payment"). Once dwelling units are approved for
payments that exceed a cumulative total of
$1,548,864, the applicant, sub -divider, or,
assignee(s) shall begin making the Road Cash
Proffer Payment for any additional unit(s). (B & M)
6. Density. The overall density of the project shall not
.exceed 2.0 dwelling units per acre. (P)
7. Tree Preservation Area. A tree preservation area shall
be required along the eastern property line as generally
shown on Exhibit "A". The required tree preservation
area width shall be as follows:
17-1152
09/27/17
0
a. Fifty (50) feet when Cluster Residential' uses
adjoin eastern property line.
b. Twenty-five (25) feet when Single -Family
Residential uses adjoin eastern property line. (P)
No trees greater than one (1) inch in caliper shall be
removed from the tree preservation area unless the
Planning Department determines first that the tree is
either diseased, dead, or dying. (P)
Architectural/Design Elements.
a. All design elements below are considered minimum
standards. The architectural styles shall use forms
and elements compatible with those in the Harpers
Mill Subdivision.
b. These Architectural/Design Elements shall apply to
all residential types except where specified as
provided herein. (Residential types are Single -
Family Residential and Cluster Residential uses)
i. Driveways. All portions of driveways and
parking areas shall be brushed concrete,
stamped concrete, exposed aggregate concrete,
asphalt, or decorative pavers.
ii. Front Walks. A minimum of a three (3) foot
wide concrete front walk shall be provided to
each dwelling unit or building of multiple
units, to connect to drives, sidewalks or
streets.
iii. Landscaping and Yards. Front foundation
planting beds shall be required along the
entire front facade of all units, and shall
extend along all sides facing a street.
Foundation planting beds shall be a minimum of
4' wide from the unit foundation. Planting
beds shall be defined with a trenched edge or
suitable landscape edging material. Planting
beds shall include medium shrubs, spaced a
maximum of four- (4) feet apart. Unit corners
shall be visually softened with vertical
accent shrubs (4'-51) or small evergreen trees
(6'-81) at the time of planting. An
alternative to one corner landscaping
treatment shall be one small deciduous tree
planted in the front yard of the .dwelling or
building. Street trees planted in order to
satisfy Cluster Residential standards outlined
in the Textual Statement shall count as one
small deciduous -tree.
iv. Sod & Irrigation. All front, side and corner
side yard lawns shall be sodded and irrigated.
V. Heating, Ventilation and Air Conditioning
(HVAC) Units and Whole House Generators. Units
shall initially be screened from view of
public roads by landscaping or low maintenance
17-1153
09/27/17
material, as approved by the Planning
Department.
vi. Architecture and Materials.
Exterior Facades. Acceptable siding materials
include brick, stone, masonry, stucco,
synthetic stucco (E.I.F.S), horizontal lap
siding, vertical siding, shingles, board and
batten siding, and shake siding. Dutch lap
style siding shall not be permitted. Siding
may be permitted to be manufactured from
natural wood, cement fiber board, or may be
premium quality vinyl siding, or other
material approved by the Planning Department.
Plywood and metal siding shall not be
permitted. Plywood,. metal, PVC, Fypon, vinyl,
or other similar materials may be used for
trim and accent features only. Additional
siding requirements:
1. Premium quality vinyl siding is defined
as siding with a.minimum wall thickness
of 0.044 inches.
2. Synthetic Stucco (E.I.F.S.) siding shall
be finished in smooth, sand or level
texture. Rough textures are not
- permitted.
iv. Eaves. (Single -Family Residential only) All
gables located on front and side facades shall
have flying rafters. Overhangs shall be a
minimum of 12". Exceptions to this
requirement can be granted by the Director of
Planning on a case by case basis if the
architecture of the house does not warrant the
use of flying rafters.
V. Garage Doors. Front loaded and corner side
loaded garages, shall use 'an upgraded garage
door. An upgraded garage door is any door with
a minimum of two (2) enhanced features.
Enhanced features shall include; windows,
raised panels, decorative panels, arches,
hinge straps or other architectural features
on the exterior that enhance the entry (i.e.
decorative lintels, shed roof overhangs,
arches, columns,. keystones, eyebrows etc.).
Flat panel garage -doors are prohibited.
vi. Garage Projections. Garages shall be permitted
to extend past the frontline of the main
dwelling provided that the architectural
treatment of the garage (with respect to
fenestration and foundation treatment)
generally conforms to the example photo
attached hereto as Exhibit B.
vii. Columns. (Single -Family Residential only)
Columns on the front or corner sides of the
dwelling, including tapered columns, shall be
a minimum of 10" diameter. No smaller than
.10" diameter columns shall be allowed unless
the architectural style specifically needs a
17-1154
09/27/17
smaller - size for proper balancing as
determined by the Director of Planning.
viii. Foundations. The exposed portion of any
foundation shall be of brick, synthetic stone,
natural stone or combinations thereof:
ix. Step -Down Siding. Stepping the siding down
below the f irst f loor shall only be permitted
in circumstances whereby topographical
conditions allow. Step downs shall be
permitted on the side and rear elevations
only, with a maximum of two (2) steps
permitted on any elevation, and with a minimum
separation of eight (8) feet between steps. A
minimum of 24 inches of exposed brick or stone
shall be required, unless a lesser amount is
approved by the Planning Department at time of
plans review due to unique design
circumstances.
X. Roof Material. Roofing material shall be a
material consisting of, but not limited to,
architectural dimensional shingles, metal, or
,rubber membrane, and having a minimum 30 -year
warranty.
xi. Front Porches and Stoops. All front entry
stoops and front porches shall be constructed
with continuous masonry foundation wall or on
minimum 12"x12" masonry piers. Extended front
porches shall be a minimum of five (5)' deep.
Space between piers under porches shall be
enclosed with framed lattice panels. Handrails
and railings shall be finished painted wood or
metal railing with vertical pickets or swan
balusters. Pickets shall be supported on top
and bottom rails that span between columns.
There shall be no unpainted vertical surfaces
on decks, porches and stoops on the front or
sides of the house.
xii. Architectural Styles. All dwellings with the
same elevations or color palette may not be
located adjacent to, directly across from, or
diagonally across from each other on the same
street.
xiii. Chimneys & Direct Vent Fireplaces.
1. Chimneys. Chimney chases shall be
constructed of brick or stone. Sided
chimneys shall be permitted if it does
not face a street. The foundation of any
chimney shall match the house foundation.
For gas fireplaces, metal flues may be
used on the roof.
2. Direct Vent Fireplaces. Direct vent gas
fireplace boxes, which extend beyond the
exterior plane of the dwelling, are not
permitted on front facades or side
facades facing a street. The exterior
material and finish used shall match the
surrounding facade. (P)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17-1155
09/27/17
17qunQna
(AMENDED) In Clover Hill Magisterial District, ME Reams, LLC,
c/o Mark Kukoski, Eagle Construction of Va., LLC request
amendment of zoning approval (Case 07SN0181) to amend cash
proffers, road improvements and development standards and
amendment of.zoning district map in a Multifamily Residential
(R -MF) District on 21.8 acres fronting 580 feet on the
southwest line -of Reams Road, also_ lying at the northwestern
termini of Rockdale and Gallatin Roads. Density will be
controlled by zoning conditions or ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
Suburban Residential II use (2.0 to 4.0 dwellings per acre).
Tax ID 752-698-3368.
Mr. Turner presented a summary of Case 17SN0809 and stated
both -the Planning Commission and staff recommended approval
and acceptance of the proffered conditions.
Mr. Jim Theobald, representing the applicant, accepted the
recommendation and stated he believes the conditions
proffered are reasonable under state law.
Ms. Jaeckle called for public comment.
There being no one .to speak to the issue, the public hearing
was closed.
On motion of Mr. Winslow, seconded by Ms. Haley., the Board
approved Case 17SN0809 and accepted the following proffered
conditions:
The property owner and applicant in this rezoning case,
pursuant to Section 15.2-2298 of the Code of Virginia (1950
as -amended) and the Zoning Ordinance of Chesterfield County,
for itself and its .successors or assigns, proffer that the
property under consideration (the "Property") will be
developed according to the following proffers if, and only
if, the rezoning request submitted herewith is granted with
only those conditions agreed to by the owner and applicant.
In the event this request is denied or approved with
conditions not agreed to by the owner and applicant, the
proffers shall immediately be null and void and of no further
force or effect.
The Applicant hereby amends Case 07SN0181 to:
• Delete Proffered Condition 19 Impact on Capital
Facilities.
• Delete Proffered Condition 20 Transportation
Contribution.
• Delete Proffer 23 Offsite Road Improvements.
The Applicant hereby amends Proffered Condition 11 of Case
07SN0181 to read as follows:
1. Building Materials and Elevations. Dwelling units shall
have an architectural treatment generally consistent
with those depicted on the two sheets attached hereto as
Exhibit A. Dwelling units shall be constructed with
brick or stone veneer; composition, hardiplank, or vinyl
siding (a minimum of .044" nominal thickness as
-evidenced by manufacturer's printed literature), or a
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09/27/17
combination thereof. Dutch lap siding shall be
prohibited. Roof materials shall be 30 year
architectural/dimensional asphalt composition shingle
per manufacturer warranty. Structures with the same
street elevation and color palette, percentages of
siding materials, and landscaping shall not be permitted
side-by-side, directly across from, or diagonally across
from each other to create diversity and interest along
the streetscapes.
The Applicant hereby amends Proffered Condition 22 of Case
07SNO181 to read as follows:
2. Road Improvements. In conjunction with the initial
development, the following road improvements shall be
completed, as. determined by the Transportation of
Department:
a. Widening/improving Reams Road to provide 24 -foot
wide pavement, an additional four (4) foot wide
paved shoulder along the south side, and overlaying
the full width of Reams Road with one and one-half
(1.5) inches of compacted bituminous asphalt
concrete,- with modifications approved by the
Transportation Department, for the entire property
frontage.
b. Dedication to Chesterfield County, free and
unrestricted, of any additional right-of-way (or
easements) required for the improvements.identified
above.
Additional Proffered Conditions are provided as follows:
3. Entrance Feature. An entrance feature shall be provided
at the entrance to the Property at Winters Hill Place
and shall include a__ monument -style sign with
landscaping.
4. Garage Doors. Any garage doors visible from a street
shall use an upgraded garage door. An upgraded garage
door is any door with a minimum of two (2) enhanced
features. Enhanced features shall include windows,
raised panels, decorative panels, arches, hinge straps
or other architectural features on the exterior that
enhance the entry (i.e. decorative lintels, shed roof
overhangs arches, columns,keystones, eyebrows, etc.)
Flat panel garage doors shall be prohibited.
5. Heating, Ventilation and Air Conditioning (HVAC) Units
and any Whole House Generators. Units shall initially be
screened from view of public roads by landscaping or low
maintenance material chosen by the applicant, as
approved by the Planning Department.
6. Sod/Irrigation. All front, side and corner side yard (to
the edge of the rear of the home on side yard corners)
shall initially be sodded and irrigated, exclusive of
mulched flowerbeds and landscaping.
7. Units in a Row. There shall be no more than four (4)
residential units connected within one building.
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09/27/17
8. Concept Plan. The site shall be designed as generally
depicted on the concept plan dated July 17, 2017,
entitled, "THE 'VILLAS AT PROVIDENCE, CLOVER HILL
DISTRICT, CHESTERFIELD COUNTY, VIRGINIA" prepared by
Draper Aden Associates (referred to herein as the
"Concept Plan") attached hereto as Exhibit B; provided,
however the exact location of the lots, dwellings,
streets, open space, common areas, and other
improvements may be modified provided that the general
intent of the Concept Plan is maintained.
9. Foundation Plantings. Foundation planting beds shall be
required along the entire facade of buildings of
condominium units which face public streets, excluding
stairs and walkways accessing porches and patios, and
shall contain a minimum of fifty (50) percent evergreen
material and have one shrub per three linear feet of
foundation planting bed.
10. Walkways from Front'Doors. A minimum of a three (3) foot
concrete walkway shall be provided to the front entrance
of each dwelling unit, if necessary to connect to the
driveways.
11. Dwelling Size. Homes shall have a minimum finished floor
area of 1,300 square feet.
The Applicant hereby amends Proffered Condition 9 of Case
07SN0181 to'read as follows:
12. Fencing. A decorative fence .with brick or stone columns
shall be provided along the Reams Road frontage of the
Property, such columns not to be spaced farther apart
than sixty (60) feet., A vinyl screen fence six (6) feet
in height shall be provided generally along the south
eastern and northwestern property -lines adjacent to the
lots in Winters Hill Place and Gatewood Subdivision, as
shown -on the conceptual plan attached as Exhibit B.
The Applicant hereby amends Proffered Condition 1 of Case
07SN0181 to read as follows:
13. Master Plan. The Textual
2006, and last revised
considered The Master Plan.
Statement dated September 8,
August 3, 2017, shall be
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
179MOR24
(AMENDED) In Matoaca Magisterial District, StyleCraft Homes
Inc. and Landing Development Corporation request amendment of
zoning approval (Case 14SN0573) to amend cash proffers and
architectural standards and amendment of zoning district map
in 'a Residential (R-25) District on 38 acres located within
The Landing at Swift Creek Subdivision along Hidden Falls
Court, Drive and Place, Sandy Shoals Terrace and High Falls
Court and Drive. Density will be controlled by zoning
conditions or ordinance standards. The Comprehensive Plan
suggests the property is appropriate for Suburban Residential
I use (maximum of 2.0 dwellings per acre) . Tax IDs 716- 681-
17-1158
09/27/17
7692 and 8991; 716-682-9114; 717-681-0185, 1532, 1649, 1915,
2283, 25,72, 3057, 3323, 4391, 4538, 4678, 5064, 5250, 6392,
7068, 8684, 9353 and 9398; 717-682-0509, 1528, 5350, 5565,
7475, 8559 and 9041; 718-681-0276, 0448, 1475, 1645, 1692,
2969, 3454, 3495, 4182, 5174 and 6498; 718-682-0903, 3446,
6841, 6916 and 7829.
Mr. Turner presented a summary of Case 17SN0824 and stated
both the Planning Commission and staff recommended approval
and acceptance of the proffered conditions. He noted there
were changes to amendments submitted after advertisement of
the case and the Board would need to unanimously suspend its
rules to consider the case.
Mr. Holland made a motion, seconded by Ms. Haley for the
Board to suspend its rules to allow for consideration of the
amended proffered conditions.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
Mr. Mark Kronenthal, representing the applicant, accepted the
recommendation and stated he believes the conditions
proffered are reasonable under state lave.
Ms. Jaeckle called for public comment.
Mr. Chuck Glady expressed concerns relative to the
reconsideration of proposed architectural standards.
There being no one else to speak to the issue, the public
hearing was closed.
Ms. Darla Orr stated the applicants have amended the
application to eliminate vinyl siding as a permitted exterior
siding material.
Ms. Jaeckle clarified the reason the amendment was proposed
which eliminates certain architectural standards.
Ms. Orr stated the additional design requirements offered as
part of the request include hardscaped driveway materials and
front yard lamp posts.
Mr. Elswick noted design requirements were enhanced and/or
improved.
Mr. Elswick then made a motion, seconded by Mr. Holland, for
the Board to approve Case 17SN0824 and accept the following
proffered conditions:
The Owner -Applicant in this zoning case, pursuant to Section
15.2-2298 of the Code of Virginia (1950 as amended) and the
Zoning Ordinance of Chesterfield County, for itself and its
successor or assigns, proffers that the development of the
property (the "Property") will be developed as set forth
below; however, in the event the request is denied or
approved with conditions not agreed to by the Owner -
Applicant, these proffers shall be immediately null and void
and of no further force or effect.
Proffered Condition 2 of Case 14SN0573 shall be amended as
follows.
17-1159
09/27/17
1. Road Cash Proffers: For each dwelling unit, the
applicant, sub -divider, or assignee(s) shall pay $9,400
to the County of Chesterfield for road improvements
within the service district -,-for the property. Each
payment shall be made prior to the issuance of a
building permit for a dwelling unit unless state law
modifies the timing of the payment. Should Chesterfield
County impose impact fees at any time during the life of
the development that are applicable to the property, the
amount paid in cash .proffers shall be in lieu of or
credited toward, but not be in addition to, any impact
fees, in a manner determined by the County. (B & M)
Proffered Condition 5 C.2. of Case 14SN0573 shall amended as
follows.
2. Exterior Facades. Acceptable siding materials include
brick, stone, stucco, stucco (E.I.F.S.), shake shingle
or scallops, board and batten, horizontal lap exclusive
of dutch lap, horizontal board and batten or a
combination thereof. Siding may be manufactured from
natural wood or cement fiber board, including, but not
limited to, hardiplank. Plywood, vinyl, and metal siding
are not permitted; provided, however, that vinyl
material shall only be permitted for trim or soffits.
Additional siding requirements:
a. Where a dwelling borders more than one street, all
street -facing facades shall be finished in the same
materials.
b. Synthetic stucco (E.I.F.S.) siding shall be
finished in smooth, sand or level texture. Rough
textures are not permitted. (P and BI)
The following shall be added -as an additional proffer.
3. Lot Design Elements.
A. Hardscape. For the purposes of hardscape for
driveways and walkways pursuant to these proffered
conditions, the term "hardscape" shall include
brushed concrete, stamped concrete, . aggregate
concrete or brick pavers and not include asphalt.
B. Lamp Posts. Individual lamp posts shall be provided
in the front yard of any lot on which a new
dwelling unit is constructed. (P)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17SN0826
In Matoaca Magisterial District, Kevin J. Nielsen and Swift
Creek Place Partners, LLC request rezoning from Residential
(R-7) to Neighborhood Office (0-1) plus conditional use
planned development to permit exceptions to ordinance
requirements and amendment of zoning district map on .1 acre
fronting 33 feet on .the northeast line of Mockingbird Lane,
at its intersection with Harbourside Drive. Density will be
controlled by zoning conditions or ordinance standards.. The
17-1160
09/27/17
Comprehensive Plan suggests the property is appropriate for
Corporate Office use. Tax ID 730 -674 -Part of 6423.
Mr. Turner presented a summary of Case 17SN0826 and stated
both the Planning Commission and staff recommended approval
and acceptance of the proffered conditions. He noted there
was a change to the proffered conditions submitted after
advertisement of the case and the Board would need to
unanimously suspend its rules to consider the case.
Mr. ,Winslow made a motion, seconded by Ms. Haley, for the
Board to suspend its rules to allow for consideration of the
amended proffered conditions.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
Mr. Andy Condlin, representing the applicant, accepted the
recommendation and stated he believes the conditions
proffered are reasonable under state law.
Ms. Jaeckle called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
Mr. Elswick stated he believes more restaurants will locate
to the area, which is a desire of area residents.
Mr. Elswick then made a motion, seconded by Mr. Winslow, for
the Board to approve Case 17SN0826 and accept the following
proffered conditions:
The Applicant hereby proffers the following conditions:
1. Master Plan. The Textual Statement dated September 14,
2017 and the Schematic Layout prepared by Timmons Group,
entitled "SWIFT CREEK PLACE - MOCKINGBIRD LN. ENTRANCE",
and dated September 12, 2017 (the "Plan") shall be
considered the Master Plan. (P)
2. Uses. Use of the Property shall be limited to access,
landscaping/fencing, lighting and signage. (P)
3. Landscaping and Fencing. Landscaping and fencing shall
be installed along or adjacent to the southern boundary
line of the Property as depicted on the Plan. This
landscaped area shall include a solid board fence, a.
minimum of 6 feet in height, and installed for the
length of this southern boundary except where necessary
to achieve adequate site distance for access to
Mockingbird Lane. The exact landscaping treatment and
fence material shall be approved by the County at the
time of plans review, and shall be installed
concurrently with the access drive. (P)
4. Sidewalk and Pedestrian Lighting. A sidewalk, a minimum
of 4 feet in width, shall be constructed along the
access road as generally shown on the Plan, approved by
the County at the time of plans review. Pedestrian -scale
lighting shall be provided along the access drive, and
spaced generally 40 feet on center. Fixture mounting
17-1161
09/27/17
heights shall be limited to 12 feet above the finished
_grade. (P)
5. Road Improvements. Prior to issuance of an occupancy
permit, the developer shall complete the intersection
modifications at the Harbourside Drive and Mockingbird
Lane intersection, as generally shown on the Exhibit
entitled "SWIFT CREEK PLACE - HULL ST. RD. & MOCKINGBIRD
LN., INTERSECTION EXHIBIT", dated September 14, 2017 and
prepared by Timmons Group, unless modified by the
Planning Commission at the time of Site Plan approval.
(T & P)
6. Construction Access. No construction vehicles shall be
permitted on the access driveway other than those
associated with the construction of access driveway and
associated landscape and sidewalk improvements on the
Property, as well as the road improvements noted in
Proffered Condition 5. (P)
Ayes: Jaeckle, Haley, Winslow,. Holland and Elswick.
Nays: None.
17SN0829
In Dale Magisterial District, The Leo House LLC requests
conditional use to permit a group care facility in a
Residential (R-7) District and amendment of zoning district
map on 2.7 acres and is 'known as 3600 Beulah Road. Density
will be controlled by zoning conditions or ordinance
standards. The Comprehensive Plan suggests the property is
appropriate for Suburban Residential II use (maximum of 2.0
to 4.0 dwellings per acre). Tax IDs 784-681-9852 and 785-
681-1462.
Mr. Turner presented a summary of Case 17SN0829 and stated
both the Planning Commission and staff recommended approval,
subject to the conditions. .
Mr. Bill Lahey, representing the applicant, accepted the
conditions and stated he believes the conditions are
reasonable under state law.
In response to Mr. Holland's question, Mr. Lahey stated the
group home is licensed under the Virginia Department of
Social Services to provide care services to a maximum of ten
adolescent youth who reside on the premises.
Ms. Jaeckle called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Holland, seconded by Mr. Winslow, the Board
approved Case 17SN0829, subject to the following conditions:
1. Non -Transferable Ownership: This conditional use
approval shall be granted to and for The Leo House LLC,
exclusively, and shall. not be transferable nor run with
the land. (P)
17-1162
09/27/17
i
2. Group .Care Facility Residents: This conditional use
approval shall be_ limited to providing group care
services to a maximum of ten (10) adolescent youth who
reside on the premises. (P)
3. Expansion of Use: There shall be no exterior additions
or alterations to the existing structure to accommodate
this use, except alterations to meet Americans with
Disabilities Act (ADA), building code requirements, or
regulatory requirements pertaining to the operation of a
group care facility and the residents receiving group
care in the dwelling. (P)
4. Signage: There shall be no signs permitted to identify
this use. (P)
5. Time Limitation: This conditional use approval shall be
granted for a period not to exceed two (2) years from
the date of approval. (P)
6. Employees: No more than three (3) full time employees
shall be permitted to work on the premises during a 24-
hour period, excluding part-time employees providing
transportation services for residents. A maximum of ten
(10) employees shall be permitted on the premises at one
time for weekly staff meetings. (P)
7. Trash. Receptacle: Trash receptacles shall be limited to
garbage and recycling cans only. No dumpster shall be
permitted on the property. (P)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
1 APMR71
In Clover Hill Magisterial District, McDonald's Real Estate
Company requests amendment of zoning approval (Case 16SN0711)
relative to architectural elevations and amendment of zoning
district map in a Community Business (C-3) District on 1.1
acres located in the southwest corner of Midlothian Turnpike
and Research Road. Density will be controlled by zoning
conditions or Ordinance standards. The Comprehensive Plan
suggests the property is appropriate for Community Business
use. Tax ID 743-708-0983.
Mr. Turner presented a summary of Case 18SN0573 and stated
both the Planning Commission and staff recommended approval
and acceptance of the proffered condition.
Mr. Andy Scherzer, representing the applicant, accepted the
recommendation. He noted one citizen spoke in -opposition at
the Planning Commission meeting and he believes his concerns
were addressed.
Ms. Jaeckle called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
approved Case 18SN0573 and accepted the following proffered
condition:
17-1163
09/27/17
With the approval of this request, Proffered Condition 1 of
Case 16SN0711 shall be amended as outlined below. All other
conditions of Case 16SN0711 shall remain in force and effect.
Unless deviations are approved by the Planning
Commission during site plan review, the architectural
design elements, including materials, color and style,
shall be substantially compatible with the elevations in
Exhibit A "Elevations", prepared by Balzer and
Associates and last dated September 1, 2017. (P). _
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
Ms. Jaeckle acknowledged Mr. Turner's last case presentation
as Planning Director before he takes on his new role as
Director of Community Enhancement.
16. PUBLIC HEARINGS
16.A. TO CONSIDER AN AMENDMENT TO SECTION 9-31 OF THE
COUNTY CODE TO PROVIDE FOR A PARTIAL REAL ESTATE TAX
EXEMPTION FOR STRUCTURES LOCATED IN TECHNOLOGY ZONES
Mr. Mincks stated this date and time has been advertised for
the Board to consider an amendment to Section 9-31 of the
County Code to provide for a partial real estate tax
exception for structures located in technology zones.
Mr. Winslow noted this ordinance cannot be combined with the
-existing technology zone ordinance because it deals with
commercial and industrial structures.
Ms. Jae,ckle called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
Mr. Winslow made a motion, seconded by Ms. Haley, for the
Board to adopt the following ordinance:
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND RE-ENACTING SECTION 9-31 RELATING TO PARTIAL REAL ESTATE
EXEMPTIONS FOR STRUCTURES LOCATED IN TECHNOLOGY ZONES
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That Section 9-31 of the Code of the County of
Chesterfield, 1997, as amended, is amended and re-enacted to
read as follows:
Sec. 9-31. - Partial exemption for certain rehabilitated,
renovated or replaced commercial or industrial structures.
(a) A partial exemption from real estate taxes is granted to
certain commercial or industrial property which
qualifies under the criteria listed in subsection (b).
17-1164
09/27/17
(b) For real property to qualify for the partial exemption
granted by this section, the following criteria .must
apply:
(1) Any real estate upon which there is an existing
commercial or industrial structure shall be deemed
to have been substantially rehabilitated, renovated
or replaced when a structure 25 years old or older
has been improved so as to increase the assessed
value of the structure by 15 percent or more, or
increase the assessed value of the structure by
five percent or more for structures with an
assessed value of at least $10,000,000.00. For a
motel or hotel, the structure shall be no less than
35 years of age. For any structure located in an
area designated as a technology zone, the structure
shall be no less than 15 years of age. Subject to
the limitations set forth below, the rehabilitated,
renovated or replaced structure may be used for any
purpose, including mixed use, that is allowed by
the building code and the applicable zoning
regulations for the property.
(2) The base value of the commercial or industrial
structure shall be the assessed value of the
structure prior to the commencement of the work as
determined by the county assessor.
(3) The tax exemption provided in subsection (b)(1)
shall apply when the rehabilitation, renovation or
replacement is completed and the amount exempt from
tax shall be equal to the increase in assessed
value, if any, resulting from the rehabilitation,
renovation or replacement of the assessed
structure, as determined by the county assessor.
The exemption shall apply only to any subsequent
assessment or reassessment. In any year in which
the market value of the qualified real estate
decreases below. the base value, as determined
pursuant to this section, no credit or refund shall
be provided to the owner.
(4) The exemption shall run with the real estate for
seven years.
(5) Nothing in this section shall be construed to allow
the county assessor to list upon the land book any
reduced value or any reduced taxes due to the
exemption provided herein.
(6) The exemption shall apply to 200 percent of the
square footage of the original structure(s) that
have been replaced or rehabilitated if the
resulting structure is used for residential
purposes. For mixed use projects, this limitation
shall apply only to the residential portion of the
resulting structure.
(c) Within 12 months after the filing date of the building
permit application for the rehabilitation, renovation or
replacement the owner of any real estate meeting the
criteria stated in this section may apply for the
exemption. The application shall be made on forms
17-1165
09/27/17
provided by the county assessor. Upon receiving the
application, the county assessor shall determine the
base value of the structure. This base value
determination shall be effective for two years from the
dateof determination, but applicants may reapply after
this time period expires.
(d) Upon completion of the rehabilitation, renovation or
replacement the county assessor shall be notified in
writing and shall inspect the property to determine the
assessed value of the structure and the amount, if any,
of the rehabilitated real estate- tax exemption for that
structure. No property shall be eligible for exemption
unless the appropriate building permits have been
_acquired, and the county assessor _has verified that the
rehabilitation, renovation or replacement indicated on
the application has been completed and meets the
requirements of this section. In determining the base
value and the increased value resulting from the
substantial rehabilitation, renovation or replacement
the county assessor shall employ usual and customary
methods of assessing real estate.
(e) Where rehabilitation, is achieved through demolition and
replacement of an existing structure, the partial
exemptions provided in subsection (b) shall not apply
when any structure demolished is a registered Virginia
landmark oris determined by the department of historic
resources to contribute to the significance of a
registered historic district.
(2) That this ordinance shall become effective immediately
upon adoption.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
16.B. TO CONSIDER THE FY2019 AND FY2020 TRANSPORTATION
ALTERNATIVES PROJECTS
Mr. Jesse Smith stated this date and time has been advertised
for the Board to consider the FY2019 and FY2020
Transportation Alternatives Projects. He further stated staff
recommends continuation of the magisterial district rotation,
as utilized previously, for project selection (Dale, Clover
Hill, Midlothian, Bermuda, Matoaca). He stated if selected
and approved, these projects will require a local match of
$180,000 and $236,000, respectively. He further stated
matching funds will be identified and appropriated from
county sources that are on hand and available for use in
these projects, if approved by VDOT.
Ms. Jaeckle called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Ms. Haley, seconded by Mr. Winslow, the Board
adopted the following resolution requesting VDOT approval
and guaranteeing the local match for the projects, and upon
approval by VDOT, authorized the County Administrator to
appropriate up to $2,080,000 in anticipated VDOT
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09/27/17
reimbursement, and transfer or appropriate up to $416,000 in
local matching funds from county sources:
WHEREAS, it is necessary that the local governing body
request, byeresolution, approval of a proposed transportation
alternatives project.
NOW, THEREFORE, BE IT RESOLVED that the Board of
Supervisors of Chesterfield County requests the Commonwealth
Transportation Board provide funding for the Clover Hill Area
School Pedestrian Improvements project and the Bon Air
Pedestrian Improvements project.
AND, BE IT FURTHER RESOLVED that the Board hereby agrees
to pay 20 percent of the total estimated cost of $900,000 for
construction of the Clover Hill Area School Pedestrian
Improvements project, and 20 percent of the total estimated
cost of $1,180,000 for construction of the Northwest Bon Air
Pedestrian Improvements project.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
16.C. TO CONSIDER AMENDING SECTIONS 15-121, 15-122.1, 15-
133, 15-163 AND 15-246 OF THE COUNTY CODE PERTAINING
TO PROCESSING FEES AND COSTS FOR BACKGROUND CHECKS
FOR REGULATED OCCUPATIONS AND SERVICES
Mr. Mincks stated this date and has been advertised for the
Board to consider amending Sections 15-121, 15-122.1, 15-133,
15-163 and 15-246 of the County Code pertaining to processing
fees and costs for background checks for regulated
occupations and services. He further stated in an effort to
ensure consistency and to eliminate the need to amend these
ordinances should the State Police costs change in the
future, the proposed ordinance amendments now reflect that
any specific county fee and the additional costs of the State
Police national background check will be borne by the
applicant at the time of -the application.
Ms. Jaeckle called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Holland, seconded by Mr. Winslow, the Board
adopted the following ordinance:
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD,
19971 AS AMENDED, BY AMENDING AND RE-ENACTING
SECTIONS 15-121, 15-122.11 15-133, 15-163, AND 15-246
RELATING
TO PROCESSING FEES AND COSTS FOR BACKGROUND CHECKS
FOR REGULATED OCCUPATIONS AND SERVICES
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That Sections 15-121, 15-122.1, 15-133, 15-163, and 15-
246 of the Code of the County of Chesterfield, 1997, as
amended, are amended and re-enacted to read as follows:
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09/27/17
ARTICLE VI. NIGHTCLUBS AND OTHER ADULT ENTERTAINMENT
DIVISION 1. NIGHTCLUBS
Sec. 15-121. Nightclub permit required from chief of
police—Application;'issuance.
(a) Every person desiring a
business license to operate a nightclub, as
defined in chapter 6, shall first apply to the
chief .of police, or his designee, for a permit
to conduct such activity. Each such
application shall be accompanied by a fee in
the amount of $25.00. This fee and the
additional costs charged by the Virginia State
Police to conduct the background investigation
set forth in subsection (b)(6), shall be paid
to the treasurer of the county when the
application is filed.
000
DIVISION 2. ADULT BUSINESSES
C•Z•Z•M
Sec. 15-122.1. Adult business permits required from
chief of police—Application.,
(a) Every person desiring a business
license to operate an adult business, as defined in
chapter 19.1, shall first apply to the chief of
police, or his designee, for a permit to conduct such
activity. Each such application shall be accompanied
by a fee in the amount of $25.00. The permit shall be
valid -for a period of 12- months and may be renewed
subject to the same requirements as the initial
permit.
ARTICLE VII. PRECIOUS METAL DEALERS
000
Sec. 15-133_. Same—Method of obtaining.
(a) The permit required by this article
shall be issued by the chief of.police upon payment of a fee
of $200.00 and satisfaction of the requirements of this
article. This fee, and the additional costs charged by the
Virginia State Police to conduct the background investigation
described herein, shall be paid to the treasurer of the
county when the application is filed. The applicant will
provide written authorization to conduct a background
investigation, including fingerprints and personal
descriptive information for the purpose of obtaining criminal
history record information, the costs of -which shall be borne
by the applicant. The fingerprints shall be forwarded to
Virginia State Police for processing through the Central
Criminal Records Exchange to the Federal Bureau of
Investigation .as authorized by Code of Virginia, § 15.2-
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09/27/17
1503.1. A permit will not be issued if the applicant has been
convicted within the last ten years from the date of the
application of a felony or any other crime materially
affecting the applicant's ability to conduct the permitted
activity including a crime of moral turpitude, or if the
applicant has been denied -a permit or has had a permit
revoked under any statute or ordinance similar in substance
to the provisions of this article. Information required on
the application. shall include, but not be limited to, the
applicant's full name, aliases, address, age, sex, race,
Social Security Number, date of birth; the name, address and
telephone number of the applicant's employer, if any; and the
location of the place of business of the dealer. The
applicant shall date and sign the application and certify
that the information contained in the application is true and
correct. Before a permit is issued, the dealer -must have all
weighing devices used in his business inspected and approved
by local or state weights and measures officials and present
written evidence of such approval to the chief of police.
(b) No license shall be valid for more than
12 months from the date of issuance. Any license may be
renewed in the same manner as the initial license is
obtained. The renewal application fee shall be $200.00.
000
ARTICLE VIII. SOLICITORS
Sec. 15-163. Fees.
A fee of $20.00 and the additional costs charged
by the Virginia State Police to conduct the background
investigation set forth in Section 15-162(b)(8) shall be paid
to the treasurer of the county when the application is filed.
ARTICLE XI. FORTUNE-TELLERS
Sec. 15-246. Fortune-tellers.
(a) Every person desiring a business license
to operate as a fortune-teller (as defined in chapter
6) shall first apply for and_ obtain a permit from the
chief of police, or his designee, to conduct such
activity. Nothing contained in this section shall apply
to a person pretending to act as a fortune-teller in a
properly -licensed theater as part of any show or
exhibition presented therein or as a part of any play,
exhibition, fair or show presented or offered in aid of
any benevolent, charitable or educational purpose.
(b) The permit application shall include,
but not be limited to, the following:
(2) Written authorization to conduct a
background investigation of the applicant,
including fingerprints and personal. descriptive
information for the purpose of obtaining
criminal history record information, the costs
of which shall be borne by the applicant. The
fingerprints shall be, forwarded to Virginia
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09/27/17
State Police for processing through the Central
Criminal Records Exchange to the Federal Bureau
of Investigation as authorized by .Code of
Virginia, § 15.2-1503.1. The costs of the
background investigation as set by the Virginia
State Police shall be paid to the treasurer of
the county when the application is filed.
(2) That this ordinance shall become effective immediately
upon adoption.
Ayes: Jaeckle,-Haley, Winslow, Holland and Elswick.
Nays: None.
16.D. TO CONSIDER AMENDMENTS TO CHAPTER 2, ARTICLE V
(SECTIONS 2-41, ET SEQ.) OF THE COUNTY CODE
PERTAINING TO PROCUREMENT
Mr. Keith Gagnon stated this date and time has been
advertised for the Board to consider amendments to Chapter 2,
Article V (Sections 2-41, et. seq.) of the County Code
pertaining to procurement. He further stated the Procurement
Department recently conducted a comprehensive assessment of
the County's purchasing ordinances. and is proposing updates
to various sections of these ordinances. He stated many of
the proposed amendments are stylistic and not substantive in
nature. He further stated additionally, the amendments make
the county's current practices for adopting procurement
administrative policies and procedures a part of the County
Code. He stated moreover, the sections regarding competitive
sealed bidding and competitive negotiation were replaced by
amendments to Section 2-46, which incorporate the methods of
procurement set forth in the Virginia Public Procurement Act
("the Act") including competitive sealed bidding and
competitive negotiation. He further stated throughout the
Article, applicable provisions of the Act are incorporated by
reference to ensure compliance and accountability. He stated
as set forth in Section 2-54, these amendments clarify the
state law requirements of the Act, including any exemptions
from these requirements, will be the procurement practices
followed by the County. He further stated there will be no
substantive effect on the day-to-day operations of the
Procurement Department by virtue of adopting these
amendments.
Ms. Jaeckle called for public comment.
There being no one to speak to the issue, the public hearing
was closed. `
In re -sponse to Mr. Elswick's question, Mr. Gagnon stated
there is currently a provision that only applies in the case
of tie bids, which does not occur frequently. He further
stated he would meet with Ms. Mary Ann Curtin regarding
sponsoring a bll that grants localities the ability to award
bids to local businesses within a percentage of the lowest
bid.
Dr. Casey noted an addition of the topic of increasing the
purchasing threshold before a formal solicitation at a future
Audit and Finance Committee meeting.
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09/27/17
Mr. Winslow agreed with Mr. Elswick's recommendation and
suggested adding a specific dollar amount instead of
percentage of the bid.
Mr. Gagnon stated under the Virginia Public Procurement Act,
the county has the authority to set the requirements for
small purchases within appropriate policies and procedures to
enhance opportunities for Chesterfield vendors.
On motion of Ms. Haley, seconded by Mr. Winslow, the Board
adopted the following resolution:
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF
CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING
SECTIONS 2-41, 2-42, 2-43, 2-44, 2-45, 2-46, 2-47, 2-50, 2-
51, 2-52 AND 2-53;.
AND REPEALING SECTIONS 2-48 AND 2-49; AND ADDING SECTION 2-54
RELATING TO PROCUREMENT
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That Sections 2-41, 2-42, 2-43,
2-50, 2-51, 2-52 and, 2-53 of the
Chesterfield, 1997, as amended, are
and Sections 2-48 and 2-49 of the
Chesterfield, 1997, as amended, are
54 of the Code of the County of
amended, is added to read as follows:
2-44, 2-45, 2-46, 2-47,
Code of the County of
amended and re-enacted;
Code of the County of
repealed; and Section 2 -
Chesterfield, 1997, as
ARTICLE V. PROCUREMENT
Sec. 2-41. County procurement director—Competitive
procurement; delegation of authority; other
officers designated as county procurement agents
for certain purposes.
(a) All goods, services, insurance, and construction
for all county departments, the public school
system, and the department of social services or
community services board shall, unless otherwise
provided in this article or applicable law, be
procured through competitive centralized
procurement administered by the county procurement
director. The county procurement director is
authorized to delegate his authority.
(b) The director of food services for the county school
board is the county's procurement agent for
procuring food supplies for county schools and
school system related functions.
(c) Every department shall request its goods, services,
insurance, and construction from the county
procurement director on requisitions prescribed by
the county procurement director, and departments
shall be charged for such procurement.
(d) The designation "county" as used in this article
includes all county departments, the county's
public schools and school board, and other entities
for which the county procurement director acts as
procurement agent, as the context may require.
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09/27/17
Sec. 2-42. Same—Duties generally.
Thecounty procurement director shall:
(a) Procure or supervise the procurement of all goods,
services, insurance, and construction for the
county.
(b) Sell, trade or otherwise dispose of county surplus
goods.
(c) Establish and enforce. standard specifications for
goods, services, insurance, and construction
procured by the county.
(d) Establish, maintain and supervise programs to
assist the county with specifications development,
contract administration and inspection and
acceptance of goods, services, insurance, and
construction.
(e) Make nonresponsiveness, nonresponsibility, bid
protest and debarment determinations.
(f) Propose administrative policies and procedures to
be issued as set forth in section 2-43, and to
promulgate 'alternative small purchase procedures
pursuant to Virginia Code Section 2.2-4303(G), as
amended.
Sec. 2-43. Same Policies and procedures.
Consistent with the provisions of _this article, the county's
Charter, or state law, and subject to the approval of the
county administrator, with such authority delegated to the
county administrator by the board of supervisors, the county
procurement director is authorized to adopt, promulgate and
amend rules, regulations, policies or procedures for the
following purposes:
(a) Prescribing, the manner in which goods, services,
insurance, and construction shall be procured and
delivered.
(b) Providing for the disposal, of surplus -goods on
behalf of the county.
(c) Providing for such other matters as may be
necessary to administer and enforce such rules,
regulations, policies and procedures, the
provisions of this article,. and applicable
provisions of the Virginia Public Procurement Act
(Virginia Code Sections 2.2-4300, et seq.).
Sec. 2744. Same—Joint procurement agreements and cooperative
procurement.
The county procurement director shall have the authority
to enter into joint procurement or cooperative procurement_
pursuant to Virginia Code Section 2.2-4304, as amended, when
such agreements are in the county's best interests.
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09/27/17
Sec. 2-45. Competitive procurement generally; exceptions.
All county contracts with nongovernmental contractors
for the purchase or lease of goods,, for the purchase of
services, insurance, and construction, or for the disposal of
surplus goods, shall be awarded only after compliance with
the requirements of the Virginia Public Procurement Act (Code
of Virginia Sections 2.2-4300, et seq.), including any
exemptions from competition as set forth therein, or as
otherwise provided in the Code of Virginia or this article.
Notwithstanding the above, procurement of goods,
services, insurance, and construction, shall be made with
such competition as is practicable, as determined by the
procurement director.
Sec. 2-46. Methods of procurement.
All public contracts with nongovernmental
the purchase or lease of goods, or for the
services, insurance, or construction, shall be
accordance with Code of Virginia Section 2
amended, unless otherwise authorized or provided
Sec. 2-47.
Cancellation of bids; waiver of
negotiations; and tie bids
sources for
purchase of
awarded in
.2-4303, as
:or by law.
informality;
The procurement director may cancel or reject any and
all bids or proposals provided the reasons for such
cancellation or rejection are made part of the contract file.
The procurement director may waive any informalities in bids
or proposals. If the bid from the lowest responsive and
responsible bidder exceeds available funds, the county may
negotiate with the apparent low bidder to obtain a contract
price within available funds. Such negotiation may include,
but is not necessarily limited to, adjustment of the bid
price and changes in the bid scope or requirements in order
to bring the bid within the amount of available funds.
Negotiation shall be conducted by the procurement director
with assistance from the user department. In the case of a
tie bid, the county may give preference to goods, services,
insurance, and construction produced in the county or
provided by persons, firms or corporations having principal
places of business in the county. If such choice is not
available, preference shall then be given to goods and
services produced in the Commonwealth of Virginia pursuant to
Code of Virginia, Section. 2.2-4324. If no county or
Commonwealth of Virginia preference is 'available, the tie
shall be decided by lot.
Sec. 2-48. Reserved.
Sec. 2-49. Reserved.
Sec. 2-50. Approval of contracts as to form; filing of
copies of contracts.
Except for contracts procured by the school board as set
forth Sec. 2-41 (b) and approved by legal counsel for the
school board, all contracts shall be approved as to form by
the county attorney.
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09/27/17
Sec. 2-51. Withdrawal of bid for public construction
contracts due to error; procedures allowed for withdrawal of
bids other than construction contracts.
(a) A bidder - for a. public construction contract, other
than a contract for construction or maintenance of
public highways, may withdraw his bid, and
determinations regarding withdrawal of bids will be
made by the procurement director, pursuant to the
provisions of Code of Virginia Section 2.2-4330, as
amended.
(b) The county procurement director may establish
procedures for the withdrawal of bids for 'other
than construction contracts.
Sec. 2-52. Certification of sufficiency of appropriation;
compliance with article; liability—when article violated.
(a) Except in an emergency, no contract for goods,
services, insurance, or construction shall be awarded unless
the unencumbered balance in the appropriation concerned, in
excess of all unpaid obligations, is sufficient to pay the
cost of such contract. Any purchase of goods, services,
insurance, or construction which is intentionally made
contrary to the provisions of this article or the rules,
regulations, or procedures made pursuant to this article
shall be deemed void and of no effect if in the best interest
of the county. Any county employee making such willful and
improper purchase shall be personally liable for the cost of
such purchase and, if the cost has. already been paid with
county funds, it may be recovered from such employee by
appropriate legal action.
(b) The remedies and penalties for entering into
contracts in contravention of this article, the Virginia
Public Procurement Act (Code of Virginia Sections 2.2-4300,
et' seq.) , or applicable law shall be as provided for by the
provisions of the Virginia Public Procurement Act, unless
otherwise provided by applicable law.
Sec. 2-53. Certification of compliance.
All employees having official responsibility for
procurement transactions shall certify annually for such
transactions in which they participated that they have fully
complied with the provisions of this .article and of Chapter
2, Article 6, of the'Virginia Public Procurement Act (Ethics
in Public Contracting, Code of Virginia Sections 2.2-4367, et
seg.).
Sec. 2-54. Applicability of state law.
This article should be read in conjunction with the
Virginia Public Procurement Act (Code of Virginia, § 2.2-4300
et seg.) to apply to contracts for the procurement of goods,
services, insurance, and construction entered into by the
county. The provisions of the Virginia Public Procurement
Act shall apply unless specifically modified by a provision
of this article, or pursuant -to the provisions of Section 2-
43.
(2) That this ordinance shall become effective immediately
upon adoption.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
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09/27/17
16.E. TO CONSIDER AN ORDINANCE TO VACATE A FIFTY -FOOT
EASEMENT RESERVED FOR STREETS ACROSS A PORTION OF
LOTS 2, 3 AND 4, BLOCK B, OTTERDALE PARK SUBDIVISION
Mr. John Harmon stated this date and time has been advertised
for the Board to consider an ordinance to vacate a fifty -foot
easement reserved for streets across a portion of Lots 2, 3
and 4, Block B, Otterdale Park Subdivision.
Ms. Jaeckle called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Elswick, seconded by Ms. Haley, the Board
adopted the following ordinance:
AN ORDINANCE whereby the COUNTY OF
CHESTERFIELD, VIRGINIA, ("GRANTOR")
vacates to WESTERLEIGH FC, LLC, a
Virginia limited liability company,
("GRANTEE"), a 50' easement reserved for
streets across Lots 2, 3, and 4, Block B,
Otterdale Park Subdivision, MATOACA
Magisterial District, Chesterfield
County, Virginia, as shown on a plat
thereof duly recorded in the Clerk's
Office, Circuit Court, Chesterfield
County, Virginia in Plat Book 15, at Page
96.
WHEREAS, WESTERLEIGH FC, LLC, petitioned the Board of
Supervisors of Chesterfield County, Virginia to vacate a 50'
easement reserved for streets across Lots 2, 3 and 4, Block
B,. Otterdale Park Subdivision, MATOACA Magisterial District,
Chesterfield County., Virginia more particularly shown on a
plat of record in the Clerk's Office of the Circuit Court of
said County in Plat Book 15, Page 96, by F. T. Seargent,
C.L.S., dated February 21, 1967, and recorded July 13, 1967.
The easement petitioned to be vacated is more fully described
as follows:
A 50' easement reserved for streets,
across Lots 2, 3 and 4, Block B,
Otterdale Park Subdivision, the location
of which is more fully shown on a plat
made by AES Consulting Engineers, dated
January 17, 2017, a copy of which is
attached hereto and made a part of this
Ordinance.
WHEREAS, notice has been given pursuant to Section 15.2-
2204 of the Code of Virginia, 1950, as amended, by
advertising; and,
WHEREAS, no public necessity exists for. the continuance
of the easement sought to be vacated.
NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF
SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA:
That pursuant to Section 15.2-2272 of the Code of
Virginia, 1950, as amended, the aforesaid easement be and is
hereby vacated.
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09/27/17
This Ordinance shall be in full force and effect in
accordance with Section 15.2-2272 of the Code of Virginia,
1950, as amended, and a certified copy of this Ordinance,
together with the plat attached hereto shall be recorded no
sooner than thirty days hereafter _in the Clerk's Office,
Circuit Court, Chesterfield County, Virginia pursuant to
Section 15.2-2276 of the Code of Virginia, 1950, as amended.
The effect of this Ordinance pursuant to Section 15.-2-
2274 is to destroy the force and effect of the recording of
the portion of the plat vacated. . This Ordinance shall vest
fee simple title to the easement hereby vacated in the
property owner of Lots 2, 3, and 4, Block B, Otterdale Park.
Subdivision, free and clear of any rights of public use.- .
Accordingly, this Ordinance shall be indexed in the
names of the GRANTOR and GRANTEE, or their successors in
title.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
16.F. TO CONSIDER AMENDING A LEASE OF COUNTY PROPERTY AT,
BENSLEY PARK TOWER SITE
Mr. Harmon stated this date and time has been advertised for
the Board to consider amending a lease of county property at
Bensley Park Tower Site. He further stated upon assignment,
it was discovered that the improvements were not constructed,
completely within the leased area and the lessee has
requested that the lease be amended to reflect the current
tower site.
In response to Mr. Elswick's question, Mr. Harmon stated the
same amount of land will be used for the reassignment.
Ms. Jaeckle called for public comment.
There being no one to speak to the issue, -the public hearing
was closed.
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
approved an amendment to the lease of county property at the
Bensley Park Tower site with GrainComm III, LLC.
Ayes: Jaeckle, Haley, Winslow, Holland.and Elswick.
Nays: None.
17. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS
There were no remaining manufactured home permits .or zoning
requests at this time.
18. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There. were no requests to address the Board at this time.
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09/27/17
19. CLOSED SESSION PURSUANT TO SECTION 2.2-3711(A)(1),CODE
OF VIRGINIA, 1950, AS AMENDED, RELATING TO THE
PERFORMANCE OF A SPECIFIC COUNTY EMPLOYEE
On motion of Ms. Haley, seconded by Mr. Holland, the Board
went into closed session pursuant to Section 2.2-3711 (A) (1) ,
Code of Virginia, 1950, as amended, relating to the
performance of a specific county employee.
'Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, the Board of Supervisors has this day adjourned
into Closed Session in accordance with a formal vote of the
Board and in accordance with the provisions of the Virginia
Freedom of Information Act; and
WHEREAS, the Virginia Freedom of Information Act
effective July 1, -1989 provides for certification that such
Closed Session was conducted in conformity with law.
NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors
does hereby certify that to the best of each member's
knowledge, i) only public business matters lawfully exempted
from open meeting requirements under the Freedom of
Information Act were discussed in Closed Session to which
this certification applies, and ii) only such business
matters were identified in the motion by which the Closed
Session was convened were heard, discussed or considered by
the Board. No member dissents from this certification.
Mr. Winslow: Aye.
Mr. Elswick: Aye.
Ms. Haley: Aye.
Ms. Jaeckle: Aye
Mr. Holland: Aye.
20. ADJOURNMENT
On motion of Ms. Haley, seconded by Mr. Holland, the Board
adjourned at 8:56 p.m. to October 11th at 8:00 a.m. for
Police Chief Interviews.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
V (
ephP Casey Doroth A. Jakckle.
Administrator Chairman
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09/27/17