Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
06-23-2004 Packet
CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 23, 2004 Item Number: 2.A. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Mr. John V. Mazza, Jr., Chairman, Capital Region Airport Commission will make a presentation on behalf of the Airport Commission. Preparer: Lisa Elko Title: Clerk to the Board Attachments: [Yes No # 000~01 cou. v ~-~,~ BOARD OF SUPERVISORS Page1 of 1 ~ AGENDA Meetin~l Date: June 23, 2004 Item Number: 2.B. Subject: County Administrator' s Comments County Administrator's Comments: County Administrator: ~ Board Action Requested: Summary of Information: Diversity Internship Program: · This year's program began May 10, 2004. · The eight week program will be completed July 9, 2004. · Eleven interns are participating this year. · The program has been in existence for 16 years. · Over 100 students have completed the program. · Interns gain valuable work experience related to their academic maj ors. · Interns work as a group to complete a diversity project to be presented during the graduation ceremony. The eleven interns will be introduced to the Board. Preparer: Karla J. Garner Title: Director, Human Resource Mana.qement Attachments: [--I Yes I No # 000~02 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 23, 2004 Item Number: 2.C. Subiect: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information' Krista Ratliff, Director of Community Resources at Lucy Corr Village, will make a presentation regarding the Lucy Corr Foundation 5 K Run/Walk Festival for all Ages. Preparer: Lisa Elko Title: Clerk to the Board Attachments: [-'~ Yes No ~ooe~o3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 23, 2004 Item Number: 5.A. Subiect: Resolution Recognizing Ms. Lorraine Waddill for Her Service on the John Tyler Community College Board County Administrator's Comments: County Administrator: Board Action Requested: Mr. Ramsey requested that the following resolution be adopted. Summary of Information: Mr. Ramsey recommends that the Board of Supervisors adopt this resolution expressing appreciation to Ms. Lorraine Waddill for her service on the John Tyler Community College Board. Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: Ycs [--~ No RECOGNIZING MS. LORRAINE WADDILL FOR HER SERVICE ON THE JOHN TYLER COMMUNITY COLLEGE BOARD WHEREAS, John Tyler Community College is a respected and important component of Chesterfield County's higher education resources; and WHEREAS, the John Tyler Community College Board provides guidance for the institution's progress and the life of the college; and WHEREAS, Ms. Lorraine Waddill served as a member of the board for eight years; and WHEREAS, Ms. Waddill was vice-chair from 2002-2004, during which time the college opened its new Midlothian campus; and WHEREAS, from 2002 until the present, served as chair of the board; and Ms. Waddill has WHEREAS, during her tenure on the board, Ms. Waddill has wholeheartedly worked for the betterment of John Tyler Community College; and WHEREAS, Ms. Waddill has worked on behalf of the college in many venues and with many groups, including with the Virginia General Assembly; and WHEREAS, Ms. Waddill helped to prepare the college for a number of major issues regarding legislative matters; and WHEREAS, Ms. Waddill's term on the board will end on June 30, 2004; and WHEREAS, it is fitting for this Board of Supervisors to appropriately recognize the outstanding contributions of Ms. Lorraine Waddill. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 23rd day of June 2004, hereby extends its appreciation to Ms. Lorraine Waddill for her dedicated service to the John Tyler Community College Board, thanks her for her many contributions to the college and to the community it calls home, and wishes her continued success in all her endeavors. 000 05 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 23, 2004 Item Number: 5.B. Subject: Resolution Recognizing Lt. Colonel Dennis G. McDonald Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: The adoption of the attached resolution. Summary of Information: Lt. Colonel Dennis G. McDonald will retire from the Police Department after having provided over 27 years of service to the citizens of Chesterfield County. Preparer: Colonel Carl R. Baker Title: Chief of Police Attachments: Yes ~ No O00oOG RECOGNIZING LIEUTENANT COLONEL DENNIS G. MCDONALD UPON HIS RETIREMENT WHEREAS, Lieutenant Colonel Dennis G. McDonald will retire from the Chesterfield County Police Department on July 1, 2004, after providing 27 years of quality service to the citizens of Chesterfield County; and WHEREAS, Lieutenant Colonel McDonald has faithfully served the county in the capacity of Patrol Officer, Investigator, Sergeant, Lieutenant, Captain, Major and Lieutenant Colonel; and WHEREAS, Lieutenant Colonel McDonald was one of two officers who presented the Police Department with its current Field Training Program and implemented the Field Training Manuel; and for seven years, he instructed and certified all Field Training Officers in the department; and WHEREAS, Lieutenant Colonel McDonald founded the Hostage Negotiation Team and served as its first team leader from 1983 through 1987; and WHEREAS, the Hostage Negotiation Team has successfully resolved many high risk situations involving armed barricaded individuals, attempted suicides and hostage incidents, limiting the risk of injury to the citizens of Chesterfield County and the members of the Chesterfield County Police Department; and WHEREAS, during his command of the Uniform Operations Bureau, Lieutenant Colonel McDonald oversaw the operations of the bureau during the apprehension and successful prosecution of the assailant for the rape and murder of ten- year-old Charity Powers; and WHEREAS, for the past eight years, Lieutenant Colonel McDonald has served as Deputy Chief of Operations, and in this role, has overseen criminal investigations and uniform operations within the Police Department; and WHEREAS, Lieutenant Colonel McDonald has received numerous letters of thanks and appreciation for service rendered from the citizens of Chesterfield County; and WHEREAS, Lieutenant Colonel McDonald has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Lieutenant Colonel McDonald's diligent service. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 23rd day of June 2004, publicly recognizes Lieutenant Colonel Dennis G. McDonald, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Lieutenant Colonel McDonald, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County. O00n07 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subiect: June 23,2004 Item Number: 5.C. Resolution Recognizing Mr. William D. Poole Upon His Retirement July 2, 2004 County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board present and adopt the attached resolution Summary of Information: Staff requests the Board present and adopt the attached resolution recognizing William D. Poole for 27 years of service to the citizens of Chesterfield County. Preparer: Kirkland A. Turner Attachments: Yes ~ No Title: Director of Planninq C:DATA/AG ENDA/2004/JUNE23/POOLERESOLUTION #000~05 RECOGNIZING MR. WILLIAM D. POOLE, ASSISTANT DIRECTOR OF PLANNING, UPON HIS RETIREMENT WHEREAS, Mr. William D. Poole is a pioneer in the development of an effective planning program for Chesterfield County; and WHEREAS, Mr. Poole started working for the county in 1973 as a senior planner when the county had a population of 92,000 residents; and WHEREAS, Mr. Poole, after five years of service in an adjacent jurisdiction, returned in 1983 as Chief of Development Review and eventually, Assistant Director for Development Review in the Planning Department; and WHEREAS, Mr. Poole, in 1986 and 1987, led the preparation and adoption of the county's first landscaping and development standards for the Route 10 and Route 360 corridors; and WHEREAS, Mr. Poole directed staff and the Jefferson Davis Corridor community representatives in the preparation of specific design standards to facilitate corridor development; and WHEREAS, Mr. Poole, working with the leadership of Chester Village, prepared zoning standards to create a small town character for the Village of Chester; and WHEREAS, Mr. Poole implemented numerous total quality improvements to development review processes, automation and customer service; and WHEREAS, Mr. Poole led many improvements to the county's system of notifying citizens of development, subdivision, site plan and building permit review processes and also was responsible for numerous zoning ordinance updates and improvements; and WHEREAS, Mr. Poole participated in the preparation and implementation of Chesterfield County's modern zoning ordinance guiding quality development; and WHEREAS, Mr. Poole always applied an ethical and fair-minded approach to development issues; and WHEREAS, Mr. Poole has given generously of his time to serve the community through work with Chesterfield Alternatives and Habitat for Humanity. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 23rd day of June 2004, publicly recognizes Mr. William D. Poole, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. 00(}o09 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 23, 2004 Item Number: 5.D. Subiect: Resolution Recognizing Deputy Joseph Barry Moneymaker for His Outstanding Service to the Chesterfield County Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Deputy Joseph Barry Moneymaker for his diligent service providing security for the Chesterfield Board of Supervisors' meetings for the past eight years. Preparer: Clarence G. Williams, Jr. Title: Sheriff Attachments: Yes ~-]No [ #O000J. O I RECOGNIZING DEPUTY JOSEPH BARRY MONEYMAKER FOR HIS OUTSTANDING SERVICE TO CHESTERFIELD COUNTY WHEREAS, Deputy Joseph Barry Moneymaker was appointed by Sheriff Clarence G. Williams, Jr. in 1996 to provide security for the meetings of the Chesterfield County Board of Supervisors; and WHEREAS, since that time Deputy Moneymaker has performed his duties effectively and efficiently, in that during his tenure no incident occurred that put the life of any Board member, or that of any citizen appearing before the Board in danger, nor did any incident occur that resulted in the suspension of its proceedings; and WHEREAS, Deputy Moneymaker performed his duties in such a manner as to ensure a safe and secure environment for the Board and the citizens of Chesterfield County to conduct its business; and WHEREAS, Deputy Moneymaker has performed his duties in such a way as to reflect favorably upon the Sheriff's Office, and in a way as to earn the trust of the citizens of Chesterfield County who are entitled to have a safe and controlled environment in which to present their business before the Board of Supervisors. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 23rd day of June 2004, publicly recognizes the contributions of Deputy Joseph Barry Moneymaker, expresses the appreciation of all citizens for his service to Chesterfield County, extends their appreciation for his service to the county, as well as their best wishes in his continued service with the Chesterfield Sheriff's Office. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Deputy Moneymaker and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 23, 2004 Item Number: 6. Subiect: Work Session to Review 2004 General Assembly Legislation County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to chose which new laws from the 2004 General Assembly should be advertised for public hearings to amend the County Code. Summary of Information: Each year staff explains new changes in State law which (1) require ordinance changes; (2) permit ordinance change or other board action; or (3) affect county operations but do not require ordinance changes or other action. The attachment identifies significant changes in state law. The "score sheet" contains the staff recommendation on which new items should be scheduled for a public hearing or other action. Preparer: Steven L. Micas Attachments: Yes [~ No Title: County Attorney 0800:65660.1 (65485.1) Item No. 2004 Virginia General Assembly Legislation Affecting the County June 23, 2004 Staff Recommendations Summary Sheet Changes Requiring Board Action Bill No. Bill Title Staff Recommendation 1 HB819, 714 2 SB76 3 HB873 5 HB715 Revise notice requirements for rezoning cases Revise sign ordinance concerning political campaign signs Amend county's Emergency Operation Plan relating to alert and warning system SB204 Change definition of inoperable motor Set public hearing vehicle "shielded or screened from view" Amend subdivision ordinance for cable TV and public service corporation easements Refer to Plauning Commission Refer to Planning Commission Staff to prepare revisions for Board approval in January, 2005 Refer to Planning Commission II. Optional Changes Permitting Board Action A. Recommend set public hearings for Items 1 - 3 Item No. Bill No. Bill Title Staff Recommendation 1 HB303 2 HB599 3 HB504 Emergency response fees for certain traffic incidents Suspend payments for assessment district owners 65 or older in Englewood Sewer Assessment District Use courthouse security fees for security equipment B. Recommend other action for Items 4 - 10 Item No. Bill No. Bill Title Set public hearing Set public hearing Set public hearing Staff Recommendation 4 HB143, 145 5 HB743, SB71 6 HB94, 97 7 HB1030 8 HB679 9 HB827 10 HB828 Exempt personal property tax and decal fee for additional motor vehicle of volunteer fire department member Exempt churches from consumer utility tax Raise income, financial worth and acreage maximums for tax relief for elderly and disabled Set different personal property tax rate for farm trailers Recover cost of removing non- conforming business signs Use public funds to help county employees purchase residences in county Create rental inspection districts Consider during FY2006 budget process Consider during FY2006 budget process Consider during FY2006 budget process Consider during FY2006 budget process Refer to Planning Commission Consider during FY2006 budget process Refer to Director of Revitalization and Building Official for review and recommendation to Board Recommend no action for Item 11 HB1303 Restrict use of pneumatic guns No action at this time Agree Disagree I / 2 ~/' 3 ,t' 4 / 5 / Agree Disagree 1 2 3 A~ree Disagree 4 5 6 7 8 9 10 0423:65794.1 2004 VIRGINIA GENERAL ASSEMBLY LEGISLATION AFFECTING THE COUNTY June 23, 2004 Public Hearing or Other Board Action X Yes No Comments: CHANGES REQUIRING BOARD ACTION Amend the zoning ordinance to provide that 1) any person who owns or occupies property affected by a proposed zoning ordinance amendment which deceases allowed development density must receive written notice of public hearings and 2) that the commander of a military base will receive notice of a proposed comprehensive plan or zoning change affecting property within 3000 feet of the base. [HB 819, 714] Staff Recommendation: The General Assembly has mandated these two changes to the notice requirements for proposed zoning and comprehensive plan amendment public hearings. H.B. 714 was passed in order to comply with preparation for the BRAC (Base Realignment and Closure Commission) deliberations. Staff recommends that the Board refer these issues to the Planning Commission. X Yes No Comments: o Review county's sign ordinance to ensure that political campaign signs on private property are treated the same as temporary non-political signs. [SB 76] Staff Recommendation: This bill prohibits local sign ordinances from regulating political campaign signs on private property differently from temporary non-political signs. Staff recommends that the Board request the Planning Department to review the county's current sign ordinance and, if any changes are necessary, forward them to the Planning Commission for a public hearing and recommendation to the Board. X Yes No Comments: Amend the county's Emergency Operations Plan by July 1, 2005 to include the establishment of an effective alert and warning system to inform the public of an actual or threatened disaster and to develop rules for the operation of the county's emergency alert and warning plan. [HB 873] Staff Recommendation: This bill requires localities to establish alert/warning plan and to provide rules for emergency alert warning systems within their emergency operations plans prior to July 1,2005. Staff will prepare the required rules and bring them back to the Board for approval in January of 2005. X Yes No Comments: Amend county's inoperable motor vehicle ordinance to change the definition of when a inoperable vehicle is "shielded or screened from view" and does not have to be removed from private property. [SB 204] Staff Recommendation: This bill requires the county to change the definition of when an inoperable motor vehicle is "shielded or screened from view" and does not have to be removed from private property. The new definition is "not visible to someone standing at the property line" which is different from the current definition: "completely covered or enclosed." Staff will prepare an ordinance amendment for the Board's consideration at a public hearing. 2 000 14 X Yes No Comments: o Amend county's subdivision ordinance to require that cable TV and public service corporation easements be shown on all new subdivision plats. [HB 715] Staff Recommendation: The General Assembly has mandated that all local subdivision ordinances must require subdividers to include cable TV and public service corporation easements on subdivision plats. Staff recommends that the Board refer this matter to the Planning Commission. II. OPTIONAL CHANGES PERMITTING BOARD ACTION Yes No Comments: Amend the County Code to increase from $100 to $250 the flat fee the county may charge a person convicted of DUI, reckless driving and other listed traffic-related offenses to reimburse the county for responding to any accident or incident arising out of the violation. [HB 303] Staff Recommendation: This legislation allows the county to increase these fees. The Board is being asked today to set a public hearing to amend the county's DUI fee ordinance. Yes No Comments: Amend the County Charter to allow, in assessment districts created after January 1, 2003, the suspension of payments for those owner/occupants who are 65 years or older. [HB 599] Staff Recommendation: This bill was part of the county's 2004 legislative program. County staff will incorporate these changes when bringing future sewer assessment districts to the Board for approval. Additionally, the Board is being requested today, on its consent agenda, to schedule a public hearing to amend the Englewood Sewer Assessment District to provide for the suspension since that District is eligible for the suspension. 3 0000.'1.5 Yes No Comments: Yes No Comments: Permits the Board to broaden the uses of the county's courthouse and courtroom security fee, allowing it to be expended not just for courthouse security personnel but also for security equipment. [HB 504] Staff Recommendation: Staff recommends that the Board set a public hearing to amend the county's courthouse and courtroom security fee ordinance to allow fees to be used for security equipment purchases. Amend the County Code 1) to exempt from personal property taxation two (currently only one) motor vehicles per household used by members and auxiliary members of volunteer fire departments and rescue squads for their volunteer service and 2) to exempt such vehicles from the county's vehicle decal license fee. [HB 143, 145/ SB 349, 350] Staff Recommendation: The General Assembly has increased the number of vehicles owned by volunteer fire department and rescue squad members and auxiliary members that localities can exempt from taxation and has also permitted localities by ordinance to exempt such vehicles from decal fees. Staff recommends that the Board direct staff to consider the fiscal impact of these changes and report to the Board during the FY2006 budget process. Yes No Comments: o Allows the Board to exempt churches who consume utilities on tax-exempt church property from the county's consumer utility taxes. [HB 743/SB71 ] Staff Recommendation: Staff recommends that this exemption be studied by staff and that staff make a recommendation to the Board as part of the FY2006 budget process. 4 000016 Yes No Comments: Yes No Comments: Yes No Comments: Permits the Board to raise the qualifying income, financial worth and acreage maximums for the county's real estate tax relief program for the elderly and disabled. [HB 94, 97] Staff Recommendation: This legislation allows the Board to increase various income, financial worth and acreage caps in the county's real estate tax relief for the elderly ordinance which will allow more taxpayers to qualify. Staff recommends that the Board direct staff to study possible revisions to the ordinance of the revisions and make a recommendation as part of the FY2006 budget process. Allows the Board to exempt from personal property taxation, or set a different tax rate on, trailers primarily used by farmers to transport animals or farm products. [HB 1030] Staff Recommendation: This legislation allows the board to exempt farm trailers from personal property taxation or tax at a lower rate. Staff recommends that the Board direct staff to study possible revisions and report back to the Board as part of the FY2006 budget process. Amend the county's zoning ordinance to provide that if an owner fails to remove a non-conforming business sign, when the business has ceased operation for two years, the county can, after notice, remove it at the owner's expense. [HB 679] Staff Recommendation: This legislation allows the county greater ability to recover the cost of removing obsolete, non-conforming business signs. Staff recommends that the Board refer this matter to the Planning Commission to recommend sign ordinance revisions to the Board. 5 Yes No Comments: Yes No Comments: o 10. Adopt an ordinance permitting the county to use funds other than state funds for grants to help county, school board and constitutional officer employees purchase residences in the county. No grant can exceed $5,000. [HB 827] Staff Recommendation: Staff recommends that the Board direct staff to study this issue and report back during the FY2006 budget process. Establish "rental inspection districts" if the Board finds that regular building code inspections are needed to protect the health, safety and welfare of tenants in the district. After initial inspections are performed, rental units may be inspected every two years. [HB 828] Staff Recommendation: Staff recommends that the Board refer this issue to the county's Director of Revitalization and the Building Official for review and recommendation to the Board. Yes No Comments: 11. Adopt an ordinance regulating and restricting the use of pneumatic guns (e.g. BB guns and air rifles) in the county. [HB 1303] Staff Recommendation: The Police Department believes that the county's current ordinances governing weapons effectively regulate the use of pneumatic guns. No further action is recommended. 0425:65485.1 6 000018 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: June 23, 2004 Item Number: 8. Subiect: Adoption on an Emergency Basis of an Amendment to the Transient Occupancy Tax Ordinance and Scheduling of Public Hearing to Re-adopt the Ordinance County Administrator's Comments= County Administrator: Board Action Requested: Adopt the attached ordinance on an emergency basis and schedule a public hearing for July 28 to consider re-adopting the ordinance. Summary of Information: As permitted by state law, the County's ordinance creating a transient occupancy tax provides for the tax to be levied on the rental of rooms for lodging in hotels as well as for the rental of banquet space and other meeting rooms in hotels. Board members have indicated a desire to remove the tax as it applies to the rental of banquet space and other meeting rooms but to leave the tax in place for the rental of rooms for lodging. The attached ordinance amendment provides the change, which board members have requested. Since this ordinance is being adopted on an emergency basis without a public hearing, the Board must hold a public hearing and re-adopt the ordinance within 60 days of its passage in order for the ordinance to remain in full force and effect. Staff recommends that the Board schedule a public hearing to consider re-adoption at the Board's July 28 meeting. Preparer: Steven L. Micas Attachments: Title: County Attorney 0523(00) :65792.1 (65973.1) No AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 9-151 AND 9-152 RELATING TO TRANSIENT OCCUPANCY TAX BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 9-151 and 9-152 of the Code of the Count_ of Chester_field, 1997, as amended, are amended and re-enacted to read as follows: Sec. 9-151. Definitions. OO0 Transient: Any person who, for a period of less than 30 consecutive days, either at his own expense or at another's expense, ~ obtains lodging at any hotel, as defined in this section. Sec. 9-152. Imposed amount. Pursuant to the provisions of Code of Virginia, §§ 58.1-3819 and 58.1-3823, there is hereby imposed on each and every transient a lodging tax in the amount of eight percent of the total amount paid for room er space rental for lodging by such transient to any hotel; however, this tax shall not apply to rooms or-spac-~ rented for lodging for continuous occupancy by the same individual or group for 30 days or more. (2) That this ordinance shall become effective immediately upon adoption. 0523:65793.1 CHESTERFIELD COUNTY ~/~~~ BOARD OF SUPERVISORS Page I of 1 ~'~ AGENDA Meetin~l Date: June 23, 2004 Item Number: 8.A.1. Subiect: Nomination/Appointment to the John Tyler Community College Local Board County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint a member to serve on the John Tyler Community College Local Board Summary of Information: The John Tyler Community College Local Board acts in an advisory capacity to the State Board for community colleges and performs such duties with respect to the operations of the College as may be delegated to it by the State Board. The term of Ms. Lorraine Waddill expires June 30, 2004. Ms. Waddill concludes her eight-year term. It has been recommended by Chesterfield County representatives, on the John Tyler Community College Board to appoint Mr. Larry Elliott, former Assistant Superintendent for Chesterfield County Schools. The Board members concur with this appointment. The term is effective July 1, 2004 and will expire on June 30, 2008. Under the existing Rules of Procedures, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: [--1 Yes I No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 23, 2004 Item Number: 8.A.2. ect: Nomination and Reappointment of Members Authority for the County of Chesterfield County Administrator's Comments: County Administrator: of the Industrial Development Board Action Requested: Request that the Board suspend the rules and simultaneously nominate and reappoint Mr. John W. Hughes, representing the Clover Hill District and Mr. Willie Lanier, representing the Midlothian District to the Industrial Development Authority for the County of Chesterfield. The reappointments would become effective July 1, 2004. The four-year term for each would expire on June 30, 2008. Summary of Information: Mr. John W. Hughes serves as a member of the Industrial Development Authority from the Clover Hill District with his term expiring June 30, 2004. Mr. Hughes has indicated that he would like to continue to serve. Mr. Warren concurs with the reappointment of Mr. Hughes. Mr. Willie Lanier serves as a member of the Industrial Development Authority from the Midlothian District with his term expiring June 30, 2004. Mr. Lanier has indicated that he would like to continue to serve. Mr. Barber concurs with the reappointment of Mr. Lanier. Under the existing rules of procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the rules of procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: James G. Dunn Title: Director, Economic Development Attachments: [Yes No 000020 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: June 23, 2004 Item Number: 8.A.3. Subiect: Nomination/Reappointment to the Senior Connections Board County Administrator's Comments: County Administrator: Board Action Requested: Nominate/Reappoint a member to serve on the Senior Connections Board. Summary of Information: The Senior Connections Board of Directors serves citizens sixty years or older in the City of Richmond and Counties of Charles City, Chesterfield, Goochland, Hanover, Henrico, New Kent, and Powhatan will direct services which include, but are not limited to, nutrition programs, senior centers, homemaker service, transportation, home repair, smoke alarms, etc. Mr. Bradford Hammer has served, since September 1997, as Chesterfield's representative to the Senior Connections Board of Directors. His term ends June 30, 2004. The Senior Connections Board of Directors requests the reappointment of Mr. Bradford Hammer, whose term will be effective July 1, 2004 and will expire June 30, 2007. The Board of Supervisors concur with Mr. Hammer's reappointment. Under the existing Rules of Procedures, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the rules of procedures are suspended by unanimous vote of the board members present. Nominees are voted on in the order that they are nominated. Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: -~ Yes No # 00002~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: June23r 2004 Item Number: 8.A.4. Subiect: Nomination/Reappointment to the Richmond Metropolitan Convention and Visitors Bureau (RMCVB) County Administrator's Comments: County Administrator: Board Action Requested: Nomination/Reappointment of a member to serve on the RMCVB. Summary of Information: The purpose of the RMCVB is to serve as the lead regional agency and advocacy group for tourism and convention business in the Richmond area. RMCVB recently restructured the Board to create a business-like tourism focus in order to attract corporate and business financial support for RMCVB programs. The RMCVB has requested a tourism representative be reappointed to a two-year term to represent Chesterfield County. It is recommended that the Executive Director of Henricus, Mr. Walter Heyer, be reappointed for a two-year term. His term will be effective July 1, 2004 with an expiration date of June 30, 2006. The Board of Supervisors are in concurrence with Mr. Heyer's reappointment. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: Bradford S. Hammer Deputy County Administrator Attachments: -'~ Yes No 00~0~ Meetin~l Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I June 23, 2004 Item Number: 8.A.5. Subiect: Nominations for Reappointment to the Board of Building Code Appeals County Administrator's Comments: County Administrator: Board Action Requested: Reappointment of seven members to the Board of Building Code Appeals Summary of Information: The terms of five members of the Board of Building Code Appeals will expire on June 30, 2004. The members are Robert W. Andrus, William G. Fields, Timothy D. Grider, Lonnie Miller, and James D. Snowa, AIA. Two more members' terms will expire on July 31, 2004. These members are Steven Applegate, P.E. and Robert Foster. The above mentioned gentlemen have expressed a willingness to be reappointed. Ail seven members terms will begin July 1, 2004 and will expire June 30, 2007. The reappointment of each of these members has been discussed with their respective County Board members who have indicated support for their reappointment. Their reappointment would maintain the composition of membership previously established by the Board of Supervisors for this Board. Under existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appoint at the subsequent meeting unless the rules of procedure are suspended by unanimous vote of Board members present. Nominees are voted on in the order in which they are nominated. Preparer: William D. Dupler Title: Buildin.q Official Attachments: -~ Yes No #000023 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 23, 2004 Item Number: 8.A.6. Subiect: Nomination and Appointment to the Social Services Board County Administrator's Comments: County Administrator: Board Action Requested: Appoint Mary "Liz" Welchons to the Chesterfield/Colonial Heights Social Services Board. Summary of Information: The purpose of the Social Services Board is to administer and provide oversight for the services rendered by the department. The mission of the department, in collaboration with individuals, families and the community, is to provide advocacy and excellent services that encourage self-sufficiency, preserve and restore families; and protect the well-being of children, senior citizens and people with disabilities. Request the appointment of Mary ~Liz" Welchons to the Social Services Board for a four-year term effective July 1, 2004, through June 30, 2008. The Board members concur with this appointment. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Preparer: Sarah C. Snead Title: Director of Social Services Attachments: '-1 Yes No 9poo24 I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: June 23, 2004 Item Number: 8.A.7. Subiect: Nominations/Appointments to the Community Criminal Justice Board (CCJB) County Administrator's Comments: County Administrator: Board Action Requested: It is requested that the Chesterfield County Board of Supervisors approve the nominees for appointment to the Community Criminal Justice Board (CCJB) for two-year terms according to the adopted by-laws of the Community Criminal Justice Board. Appointments correspond to prescribed positions in the Code of Virginia. Summary of Information: The Community Criminal Justice Board (CCJB) serves the 12th Judicial Circuit consisting of Chesterfield County and the City of Colonial Heights. The purpose is to provide for the development, evaluation and planning of community programs and services for the court in diverting offenders from local correctional facilities. At the June 14, 1995 meeting, the Board adopted a Resolution entitled Joint Resolution Providing for the Implementation of the Comprehensive Community Corrections Act (CCCA) and the Pretrial Services Act (PSA); Establishment of the Chesterfield County and City of Colonial Heights Community Criminal Justice Board; and provisions for Joint Exercise of Powers. The resolution designated the Membership by position, according to the Code of Virginia. The Community Criminal Justice Board members serve for two-year staggered terms; thus ten members are appointed each year. Preparer: Bradford S. Hammer Title: Deputy County Administrator Attachments: Ycs rNo # 000025 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin~l Date: June 23, 2004 It is requested the following individuals be appointed to the Community Criminal Justice Board for a two-year term to commence July 1, 2004 and ending June 30, 2006. The Honorable Frederick G. Rockwell, III The Honorable Thomas L. Murphey William W. Davenport Raeford Walker James Brown Laura Kuchinsky Eileen Brown Richard Schurman Wave B. Tench Colonel Carl Baker Vacant - pending nomination (Circuit Court) (General District Court) (Commonwealth's Attorney) (Colonial Heights Citizen) (Educator) (District 19 Mental Health) (Colonial Heights Representative) (Police Chief Colonial Heights) (Sheriff Colonial Heights) (Chesterfield Citizen) (Chesterfield Citizen) Under the existing Rules of Procedure, appointments to Boards and Committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedures are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. O00026 TO: FROM: DATE: SUBJECT: Honorable Members, Board of Supervisors Lane B. Ramsey, County Administrator Bradford S. Hammer, Deputy County Administrator for Human Services June 11, 2004 Appointments - Community Criminal Justice Board The Community Criminal Justice Board (CCJB) serves the 12th Judicial Circuit consisting of Chesterfield County and the City of Colonial Heights. The purpose is to provide for the development, evaluation and planning of community programs and services for the court in diverting offenders from local correctional facilities. In September 1994, the General Assembly adopted legislation that created the Comprehensive Community Corrections Act and the Pretrial Services Act. These Acts required the creation of a Community Criminal Justice Board (CCJB). At the June 14, 1995 meeting, the Board of Supervisors adopted a Joint Resolution with the City of Colonial Heights creating the Community Criminal Justice Board. On June 13, 1995 the City of Colonial Heights adopted a similar resolution. Sixteen (16) of the twenty (20) Board appointments are in categories prescribed in the Code of Virginia. Four (4) appointments are discretionary with two (2) coming from Colonial Heights and two (2) coming from Chesterfield County. The two (2) discretionary appointments available at this time are from the City of Colonial Heights. To improve continuity, terms were staggered with one half of the members appointed in one year and one half of the members appointed in the following year. The attached lists will show the proposed nominees in bold with addresses and phone numbers. On June 8, 2004 the City of Colonial Heights reviewed a similar list of nominees. All nominees except Laura Kuchinsky are currently serving on the Community Criminal Justice Board. Raeford Walker will be moved from the Colonial Heights Mental Health appointment to fill the balance of Jane Olgletree's (citizen) term, which will end June 30, 2005. The Executive Committee of the CCJB has recommended all nominees for reappointment. All have agreed to serve if reappointed. Both Chesterfield and the City of Colonial Heights must confirm ail nominees. 00002? We respectfully request the Board to consider appointing these nominees for two-year terms as outlined in the attachment. grp Attachments 000028 e~ oo < CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 23, 2004 Item Number: 8.A.8. Subiect: Nomination/Appointment/Reappointment to the Citizens Transportation Advisory Committee County Administrator's Comments: County Administrator: Board Action Requested: Nominate/Appoint/reappoint members to serve on the Citizens Transportation Advisory Committee (CTAC). Summary of Information: The purpose of the CTAC is to provide citizen participation on the MPO. According to the by-laws, two members are appointed to the CTAC Committee by the County of Chesterfield. In addition, to the two regular members, Chesterfield is permitted to appoint an alternate. Each citizen appointed shall serve a two-year term and may be reappointed for successive terms. The terms of the CTAC appointments expire on June 30, 2004. Board members have recommended that Mr. Herbert Richwine be reappointed; Ms. Alison L. Bartel who was an alternate become a member; and Mr. Brent Schneider be appointed as the alternate for a term from July 1, 2004 to June 30, 2006. The candidates meet all eligibility requirements and have indicated his/her willingness to continue serving on the committee. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedures are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: R.J. McCracken Title: Director of Transportation Attachments: ['--~ Yes No 000030 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 5 Meetin~l Date: Subiect: June 23, 2004 Item Number: 8.B.1. FY2004 School Board Operating Fund Year-End Revisions County Administrator's Comments: County Administrator: Board Action Requested: The School Board requests the Board of Supervisors to a) reserve the necessary funds (approximately $1,195,000) for re-appropriation in FY2005 in various accounts; b) increase appropriations in the School Operating Fund by $414,000 by decreasing Instruction $2,800,000, decreasing Administration/Attendance and Health $586,000, decreasing debt service $200,000, increasing Pupil Transportation $1,900,000 and increasing Operations and Maintenance $2,100,000; and, c) increase Instruction appropriation in the Grants fund by $85,000. Summary of Information: The analysis of the FY2004 year-end position is divided into three areas: 1) funding to be reserved for use in FY2005; 2) revenue changes occurring during the fiscal year; and 3) some expenditures requiring appropriation changes. Preparer: Billy K. Cannaday, Jr., Ed.D. Title: Superintendent Attachments: Yes ~-~ No i~0003~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 5 Reserve Funding Each year, the School Board requests that a portion of current year funds be reserved for re-appropriation in the following year for specific purposes. For year-end FY2004, the funding recommended to be reserved is described below by specific item. The amount for each item is an estimate as of April 30, 2004 and is subject to change. 1)Bond Interest on 4/04 Refunding and other 1,035,300 CCPS received notification from the State of the 2003B refunded VPSA bonds. CCPS received $268,875 of interest earnings due to this refunding. The use of these funds for construction allowed a portion of the FY2004 State construction funds ($268,875) to be reserved for FY05 debt service. The County refunded 1993 General Obligation (GO) bonds in April 2004. The School Board's share of the accrued interest at closing was $202,811 and these funds need to be used to help offset the first interest payment in FY05 on this refunding. Due to the escrow restructuring of the 2004 general obligation refunding bonds, CCPS received an investment gain of $606,643. A portion of this was used for bond sale expense but the balance needs to be reserved for debt service in FY05 ($403,200) and FY06 ($160,414). 2)Miscellaneous 159,700 Included in this amount is wellness funding ($75,000), SOL spring mailing ($26,700), the summer leadership academy ($46,200) and the remaining funds for renovations to the former Matoaca High School ($11,800). Total Reserve Requested $1,195,000 School Operating Fund Revenue State Revenue 138,300 Each year at this time the Department of Education provides information related to routine changes in SOQ accounts. The increases are sufficient to offset the most significant reduction, which is in sales tax, reflecting a loss of $382,100. 000032 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 5 Federal Revenue 166,500 This increase is almost entirely due to an increase in the estimate for E-rate funding. Local Revenues 109,200 This amount is for increases in estimated printing charges, driver education fees, field trip revenues, food service use of buildings, and reimbursed services as well as anticipated shortfalls in building rent, tuition, and sales of warehouse supplies. Total Operating Fund Revenue Change $414,000 School Operating Fund Expenditures Pupil Transportation 1,900,000 Overtime and substitute costs are projected to be above budget due to increasing numbers of before and after school programs. In addition, central garage costs are projected to be greater than budgeted due to the increasing cost of fuel. Operations and Maintenance 2,100,000 Utility costs, due to less than favorable weather conditions this year, continue to be higher than budgeted. Additional funding is also required for trades and custodial overtime as we provide for increased building rentals and other projects required to maintain our schools at expected levels. Instruction ($2,800,000) Projected balances in various instructional accounts will be transferred to the accounts identified above to balance this year-end review. Administration/Attendance and Health ($586,000) Projected balances in various accounts will be transferred to the accounts identified above to balance this year-end review. Debt Service ($200,000) Projected balances in debt service accounts will be transferred to the accounts identified above to balance this year-end review. Total Operating Fund Expenditure Change $414,000 000033 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 5 Grants Fund Since the School Board approved FY2004 grant revisions on October 28, 2003, an additional grant award has been received. On February 17, 2004 CCPS received notification from the State Department of Education of additional state funding in the amount of $85,000 for the Project Graduation program. These funds need to be appropriated to the Instruction appropriation category in order to spend them for this statewide project. 0000;14 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 5 of 5 Meeting Date: June 23, 2004 Bud.qet and Manaqement Comments: This item requests that the Board approve the School's year-end adjustments totaling $499,000. This agenda item summarizes the FY2004 year-end review for school operating funds as approved by the School Board on May 25, 2004. The expenditure appropriation changes can be described as follows: de- crease Instruction by $2,800,000, decrease Administration/Attendance and Health by $586,000, increase pupil transportation by $1,900,000, increase operations and maintenance by $2,100,000, decrease debt service by $200,000 and increase the grants fund for instruction by $85,000. This increase of $499,000 is being covered by a net increase in the appropriation of state revenues of $138,300, federal revenues of $166,500, local funding of $109,200, and state grant funding of $85,000. This item also requests approval to establish reserves based on results of operations in the amount of $1,195,000 (described in the summary of information) to be carried over and appropriated into FY2005. Preparer: Rebecca T. Dickson Title: Director, Budget and Management OOO035 VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, May 25, 2004, at seven-thirty o'clock in the Public Meeting Room of the Chesterfield County Courthouse Complex PRESENT: James R. Schroeder, DDS, Chairman Marshall W. Trammell, Jr., Vice-Chairman Elizabeth B. Davis Thomas J. Doland Dianne E. Pettitt RESOLUTION WHEREAS, the ending balance for FY2004 is currently projected at $218,000, net of reserve needs, but not sufficient as currently projected to meet the $1.0 million requirement for the FY2005 budget; and, WHEREAS, the School Board plans to request re-appropriation of any remaining FY2004 unused general fund transfer in the first quarter of FY2005; and, WHEREAS, there is a need to reserve approximately $1,195,000 in the School Operating Fund at June 30, 2004; and, WHEREAS, additional revenues of $414,000 have been identified as part of this year- end review (increased local revenue of $109,200, increased Federal revenue of $166,500, increased State revenue of $520,400, offset to a degree by a loss in state sales tax of $382,100; and, WHEREAS, additional state funds have been awarded for the Project Graduation program in the amount of $85,000; and, WHEREAS, there is a need to revise appropriations as follows: Operating Fund: Instruction Administration/Attendance & Health Pupil Transportation Operations & Maintenance Debt Service Total Operating $ (2,800,000) (586,OOO) 1,900,000 2,100,000 (200,000) $ 414,000 Grants Fund: Instruction 85,000 Total All Funds $ 499,000 NOW, THEREFORE, BE IT RESOLVED, that on motion of Mr. Trammell, seconded by Mrs. Davis, the School Board hereby requests the Board of Supervisors to increase appropriations by $499,000, and reserve approximately $1,195,000 of funds in the School Operating Fund for items contained in the School Board's year-end quarterly review, adjusted according to need based on final June 30, 2004 documentation, as well as approve the appropriation changes as shown above. ~/~//~ ~ / Billy J~annaday, Jr., Sup~j~fent1 OOO036 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 23, 2004 Item Number: 8.B.2.a. Subiect: Resolution Recognizing Mr. William R. Rice Upon His Retirement July 1, 2004 County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing William R. Rice for 21 years of service to Chesterfield County Information Systems Technology Department. Preparer: F.O. Parks, Jr. Attachments: Yes ~-~ No Title: Director, IST 000037 RECOGNIZING MR. WILLIAM R. RICE UPON HIS RETIREMENT WHEREAS, Mr. William R. Rice will retire from the Chesterfield County Information Systems Technology (IST) Department on July 1, 2004; and WHEREAS, Mr. Rice began his public service to the citizens of Chesterfield County on January 24, 1983 with the Data Processing Department and has faithfully served the county for 21 years, holding positions including computer room supervisor and operations technical analyst; and WHEREAS, Mr. Rice was instrumental in the implementation of several mainframe computer systems, which enhanced computer services, and provided endless support and assistance to IST staff and customers; and WHEREAS, Mr. Rice was a key participant in various other projects including the Personal Property System, Utility Billing System (CUBIS), HR/Payroll System (Integral), Police RMS Systems, ZEKE Scheduling System, Online Report Viewing, and the 911 CADS; and WHEREAS, Mr. Rice has received numerous recognitions including a First Choice Award for his efforts with the Computer Room Redesign Project, numerous Celebrating Success awards which include the conversion of the 0S/390 Operating System to be Y2K compliant, the Car Tax Relief Project and many others; and WHEREAS, Mr. Rice was selected as IST's Exceptional Employee of the Year for 1988; and WHEREAS, Mr. Rice served as a member of the Health and Safety Goal Team, Technology Standards Team and Quality Assurance Committee; and WHEREAS, Mr. Rice has received many letters of commendation and appreciation for his performance and dedication to his duties; his enerqy and commitment have been above and beyond; and he has proved to be an exceptional representative of our organization; and WHEREAS, Mr. Rice has provided the Chesterfield County Information Systems Technology Department with many years of loyal and dedicated service, and there is no doubt that his past achievements will be spoken of for some time to come and that the admiration for Mr. Rice's accomplishments is felt by all of us within the IST department; and WHEREAS, Mr. Rice has continuously provided excellent customer service and dedication to the IST department and the citizens of Chesterfield County. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes the contributions of Mr. William R. Rice, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. 000035 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 23, 2004 Item Number: 8.B.2.b. Subiect: Recognition of Ms. Mary Parker, Fire and Life Safety Educator, Upon Her Retirement, After Providing the County with 22 Years of Dedicated Service County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Staff is requesting that the Board of Supervisors recognize Ms. Mary Parker for 22 years of service to the citizens of Chesterfield County. Preparer: Frank H. Edwards, Jr. Attachments: Yes ~ No Title: 2® Deputy Fire Chief RECOGNIZING MS. MARY PARKER UPON HER RETIREMENT WHEREAS, Fire and Life Safety Educator Mary Parker retired from the Chesterfield Fire and Emergency Medical Services Department on June 1, 2004; and WHEREAS, Ms. Parker has faithfully served the county for over twenty-two years in various assignments; including the License Inspector's Office, the County Administrator's Office and Chesterfield Fire and Emergency Medical Services Fire and Life Safety Division; and WHEREAS, Ms. Parker dedicated herself to become a registered Emergency Medical Technician, a TQI University Graduate, a Certified Peer Mediator, a Fire Educator Conference Workshop Instructor, a Contract Instructor for the National Fire Academy and a State Adjunct Instructor; and WHEREAS, Ms. Parker attained numerous certifications from the Virginia Department of Emergency Management, National Emergency Training Center, National Fire Academy and Emergency Management Institute during her career including, Disaster and Recovery Management, Fire and Life Safety Course Development and Design, Instructional Delivery and Juvenile Fire Setter Intervention; and WHEREAS, Ms. Parker has worked as a committee member on TRIAD, Children at Risk Today, Chairperson of Safe and Sober Youth, State Public Educators and Human Relations Committee; and WHEREAS, Ms. Parker worked as a dependable employee for over twenty- two years assisting residents during tornados, ice storms, hurricanes and other disasters. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes the contributions of Fire and Life Safety Educator Mary Parker, expresses the appreciation of all residents for her service to the county, and extends appreciation for her dedicated service and congratulations upon her retirement. 000040 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 23, 2004 Item Number: 8.B.2.c. Subiect: Resolution Recognizing Mrs. Judith A. Childress Upon Her Retirement on July 2, 2004 County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Mrs. Judith A. Childress for 19 years of service to Chesterfield/Colonial Heights Department of Social Services. Preparer: Sarah C. Snead Title: Director of Social Services Attachments: Yes ~ No 000041 RECOGNIZING MRS. JUDITH A. CHILDRESS UPON HER RETIREMENT WHEREAS, Mrs. Judith A. Childress will retire from the Department of Social Services on July 1, 2004; and WHEREAS, Mrs. Childress began her first tenure of public service with the county as a Clerical Supervisor in the Department of Social Services June 28, 1982 through June 1, 1983 and began her second tenure with the county on November 15, 1985; and WHEREAS, Mrs. Childress coordinated the timely and accurate payment for services to our customers as Supervisor of the Financial Statistical Unit, and as Supervisor of the Customer Service Unit she ensured that citizens were treated with dignity and respect and that inquiries were appropriately handled; and WHEREAS, Mrs. Childress successfully completed the requirements for graduation from the county's Supervisory Leadership Institute; and WHEREAS, Mrs. Childress represented the Department of Social Services for the Local Government and Schools United Way Campaign by serving as United Way Coordinator; and WHEREAS, Mrs. Childress played an integral role in the initial Strategic Planning efforts of the department, serving a two-year term as Goal Champion for the agency goal ~Providing Exceptional Communication Between Internal and External Customers," and was instrumental in the development of the customer service feedback cards; and WHEREAS, Mrs. Childress completed the required courses and graduated from the Total Quality Improvement University; and WHEREAS, Mrs. Childress served as a member of the Statewide Social Services Organization, Partnership of Office Services Support Employees in Social Services (POSSESS), and participated on the Planning Committee for the Spring 2003 Conference; and WHEREAS, throughout her career at the Department of Social Services Mrs. Childress has served the most vulnerable citizens of Chesterfield County and the City of Colonial Heights; and WHEREAS, Mrs. Childress has been a dedicated and loyal advocate for her staff and for the citizens of Chesterfield County and the City of Colonial Heights. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mrs. Judith A. Childress, expresses the appreciation of all residents for her service to the county and its congratulations upon her retirement, as well as best wishes for a long and happy retirement. 000042 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: June 23, 2004 Item Number: 8.B.2.d. Subiect: Recognizing Brian James McDaniel, Troop 837, Sponsored by Chester Baptist Church, and Ira David Elias, Troop 835, Sponsored by Hopewell United Methodist Church, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolutions. Summary of Information: Staff has received a request for the Board to adopt resolutions recognizing Brian James McDaniel, Troop 837, and Ira David Elias, Troop 835,upon attaining the rank of Eagle Scout. Mr. McDaniel and Mr. Elias are unable to attend the meeting. Preparer: Lisa H. Elko Attachments: Yc$ Title: Clerk to the Board RECOGNIZING MR. IRA DAVID ELIAS UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Ira David Elias, Troop 835, sponsored by Hopewell United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, David has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 23rd day of June 2004, recognizes Mr. Ira David Elias, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. RECOGNIZING MR. BRIAN JAMES McDANIEL UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Brian James McDaniel, Troop 837, sponsored by Chester Baptist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Brian has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Mr. Brian James McDaniel, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 000044 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: June 23, 2004 Item Number: 8.B.2.e. Subject: Resolution Recognizing Mr. Ken Van Auken for His Community Spirit County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requested that the following resolution be adopted. Summary of Information: Mr. Warren requests that the Board of Supervisors adopt this resolution recognizing the contributions of Bexley resident Mr. Ken Van Auken to the community. Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: Ycs No 000045 RECOGNIZING MR. KEN VAN AUKEN, COLONEL, U. S. ARMY (RETIRED) FOR HIS COMMUNITY SPIRIT WHEREAS, Chesterfield County enjoys the lowest crime rate in the Metropolitan Richmond area; and WHEREAS, the Chesterfield County Chief of Police frequently credits the strong partnership between the Police Department and our county's residents for helping to keep Chesterfield County safe; and WHEREAS, residents who take an active role in the security of their neighborhoods deserve the gratitude of their neighbors and of this Board of Supervisors; and WHEREAS, Mr. Ken Van Auken is a resident of the Bexley community; and WHEREAS, Mr. Van Auken graduated from the U. S. Military Academy at West Point, and served his country honorably; and WHEREAS, Mr. Van Auken retired from the U. S. Army as a Colonel; and WHEREAS, Mr. Van Auken has been a member of the Bexley Neighborhood Watch program for the past seven years; and WHEREAS, Mr. Van Auken was one of the first graduates of Chesterfield County's Citizens Police Academy; and WHEREAS, Mr. Van Auken was also a member of Bexley's Welcome Committee; and WHEREAS, Mr. Van Auken distinguished himself by his selfless service both to his nation and to his community; and WHEREAS, it is fitting for this Board of Supervisors to appropriately recognize the outstanding contributions of Mr. Ken Van Auken. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors extends its appreciation to Mr. Ken Van Auken for his civic-minded spirit, thanks him for his many years of work on behalf of the community, Chesterfield County and his country, and wishes him and his wife, Virginia, much happiness and fulfillment as they leave the Bexley community. 000046 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 23, 2004 Item Number: 8.B.2.f. Subject: Resolution Recognizing Mr. Raymond L. Department, Upon His Retirement Misegades, Utilities County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached Resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Mr. Raymond L. Misegades for 22 years of service to the Chesterfield County Utilities Department. Preparer: Craiq S. Bryant Title: Director of Utilities Attachments: Yes ~ No 00004"? RECOGNIZING MR. RAYMOND L. MISEGADES UPON HIS RETIREMENT WHEREAS, Mr. Raymond L. Misegades began his public service with Chesterfield County as a water plant operator trainee in the Utilities Department on August 29, 1981, and has faithfully served the county for twenty-two years; and WHEREAS, after transferring to the water quality laboratory in 1984, Mr. Misegades became instrumental in responding to dramatic increases in work assignments resulting from community growth and increased public water supply monitoring requirements; and WHEREAS, Mr. Misegades demonstrated exemplary commitment to his work and service to the citizens of Chesterfield County with his caring and effective handling of customer requests, his consistently reliable response to off-duty emergencies and his precise and dependable analytical work; and WHEREAS, Mr. Misegades will forever have the admiration of his coworkers as a kind and good colleague whose support, companionship and ever-ready assistance brought unity and pride to the workplace; and WHEREAS, Mr. Misegades has demonstrated his loyalty to Chesterfield County through his participation in numerous civic activities that enhanced the quality of life in Chesterfield County for everyone. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 23rd day of June 2004, recognizes Mr. Raymond L. Misegades for his outstanding contributions, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service, congratulations upon his retirement, their best wishes for a long and happy retirement. 000048 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: June 23, 2004 Item Number: 8.B.3.a. Subiect: Request for a Music/Entertainment Festival Permit for Optimist Club of Enon Shrimp Festival on June 26, 2004 County Administrator's Comments: j/~x::~, of /~~~ County Administrator: Board Action Requested: The Board of Supervisors is requested to grant a music/entertainment festival permit for the Optimist Club of Enon Shrimp Festival on June 26, 2004. Summary of Information: The Optimist Club of Enon proposes to conduct an outdoor concert on June 26, 2004 and has applied for a Music/Entertainment Festival Permit pursuant to § 3-12 of the County Code. The event is planned to occur on the grounds of the Optimist Club of Enon located at 1101 Point of Rocks Road in Enon, Virginia between 4:00 p.m. and 8:00 p.m. All net proceeds generated by the concert will to go to the Optimist Club, which intends to use the proceeds for programs that help children in the community, such as bicycle safety programs, scholarships for local school children and supporting the Junior Achievement education programs. Admission tickets will be sold for $20.00. It is anticipated that between 400 and 500 persons will attend the concert. Food and drinks will be provided by outside vendors. Preparer: Steven L. Micas Attachments: [~'~ Yes No Title: County Attorney 0505(00):65494.1 000049 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 The music/entertainment arrangements have been reviewed by the County Attorney's Office and meet the substantive requirements of the ordinance. These arrangements provide adequate measures to insure public safety, fire prevention, medical protection, sanitation, traffic control, insurance coverage, relevant permits and security. Although the Board of Supervisors may require a bond to insure compliance with the permit, the Board traditionally has not required a bond except when the event occurs on County property. Staff recommends that the Board not require a bond. O000SO CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: June 23, 2004 Item Number: 8.B.3.b. Subject: Request for Entertainment/Musical Festival Permit from the Chesterfield County Fair Association County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board grant a musical/entertainment festival permit to the Chesterfield County Fair Association for the annual Chesterfield County Fair subject to compliance with staff recommendations. Summary of Information: The 91st annual Chesterfield County Fair ("Fair") will be held at the fairgrounds complex from August 27th through September 4, 2004. Because the Fair includes musical events, exhibitions and rides, the Fair Association must obtain a musical/entertainment festival permit. The Fair Association has subcontracted the responsibility for amusements and midway rides to Worldwide Entertainment, an experienced company. Preparer: Steven L. Micas Title: County Attorney 0505:65553.1 Attachments: Yes ~] No # OOO05j. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 In its application, the County Fair Association agreed that the following health and safety requirements will remain in effect during the Fair's operation: 1. Two representatives of the Fair Association, with full authority to act on the Fair Association's behalf, must be present during all open hours of the Fair. One person from the Fair Association shall be present during all set up and take down hours. 2. A performance bond for site clean up and restoration in the minimum amount of $2,000, naming the County as obligee, must be provided by either the Fair Association or its sub-contractor, Amusements of America. 3. Public telephones must be functioning during all hours that the Fair is open and while the Fair is being set up and taken down. 4. Fair personnel must be assigned for regular and routine cleanup of public restrooms, pursuant to a written cleaning schedule which must be established and followed. Signed records must be maintained which establish that cleanups have been performed. 5. Fair Association personnel and their subcontractors shall promptly comply with all County requests for action necessary to protect the County from liability for violations of any rights guaranteed by Constitutional, federal or state provisions by the Fair Association or its agents and employees. 6. Fair Association personnel must properly dispose of cooking grease in accordance with the recommendations and regulations of the Health Department during and after the conclusion of the Fair. The plans for this year's Fair are consistent with plans approved by the Board in previous years. Prior to the commencement of the fair, staff will meet with representatives from the County Fair Association to confirm that the plans contain adequate measures to protect public safety, fire prevention, medical protection, sanitation, traffic control, insurance, bonds and building and ride safety. Staff recommends the Board grant a music/entertainment festival permit subject to adherence to all staff recommendations and the representations contained in the Fair Association's application. The $100 entertainment permit application fee will be paid from the Board's annual budget appropriation to support the operation of the annual fair. Staff will monitor compliance with the conditions of the permit prior to opening day, and for the duration of the Fair. 0505:65553.1 00005;8 CHESTERFIELD (FAIR GROUNDS AT COURTHOH~E RD. · KRAUBE RD.) INC. APPLICATION FOR ENTERTAINMENT FESTIVAL PERMIT A. The Chesterfield County Fair Associatiol~, Inc.,10801 Chalkely Road, Richmond, Virginia 23237, will hold the annual Chesterfield County Fair. The purpose being to promote agriculture~ education, industry', business and the general betterment of Chesterfield Coun~~ and its rural hen'tage. B, The Chesterfield Coun~~ Fair Association. Inc, is the promoter and financial sponsor of the Fair. Chesterfield County provides financial sponsorship. See Exhibit A for a listing of the entertainment during the Fair. C. The Fair xx411 be held August 27, 2004 through September 4, 2004 at the Chesterfield Coun~~ Fairgrounds. Hours of operation will be 4:00 p.m.-I 1:00 p.m. Monday' through Friday, 11:00 a.m.-I 1:00 p.m. Saturdays and Sundays. D. The Chesterfield CounW Fairgrounds is located at 10300 Courthouse Road. The property is m~aed by Chesterfield CounW. E. The number of tickets to be offered for sale vdll be unlimited. Weather permitthgg, we would estimate an expected attendance of 50,000. F. Sanitation facilities will consist of ladies' & men's restrooms in both permanent buildings: one crowd pleaser with muning water and flush stools, divided into a ladies' & men's restroom: and, at various locations on the grounds, slx (6) portable toilets. The rest rooms vdll have assigned personnel for routine clean-up. A xxxitten cleaning schedule will be established and signed as performed. The portable toilets xxill be emptied and cleaned daily. Garbage and trash vdll be picked up daily. Designated person(s) will pick up trash from the fairgrounds and parking areas each morning before the gates open, The Fair xx411 have persons (normally 6 people) who xx411 clean the grounds after the closing of the Fair. G. Various food vendors will be available with a varieW of food. Public water is supplied to the fairground. There is a campground vdth water, sewer and electricity available for the vendors and concessionaires and the carnival employees. 0O0053 H. The Fair will provide a first aid station. Volunteer rescue squad umts will be on the fairgrounds xx,hen available. 911 service will be available at all times. Pohee officers will be on premises at all times. All are trained in first aid. A courtesy cart will be available. I. The Chesterfield Coun~~ Fire Department vdll supervise fire safe~'. There will be fire extinguishers in all tents and food vendors. There are two (2) fire hydrants on the premises and one (1) across the street. Also, 911 service ~11 be available. Fire and rescue squad arrangements are all coordinated through the Volunteer Coordinator xx4th the Chesterfield CounB~ Fire Department. J. Parking facilities at Bird High School, Chesterfield Technical Center, and O. B. Gates Elementa~~ School will be utilized. The Chesterfield Count3,' Police Department will handle traffic control. K. All lighting and electrical work is handled by Tilghman Electric. The carnival is in charge of their own electrical work and lights. All outdoor lights are on permanent poles; it is basically the same lighting plan that has been in use smee 1990. L. As in previous 3'ears, eve~~ effort will be made to control the sound by the performers so as not to be a nuisance to adjacent property oxxmers. M. Risk Management ( Melvin Hodges) obtains our liability insurance for the Fair. The count' is reimbursed for the premium. Worldwide Entertainment carries its oxvn insurance. N. We authorize the Board, the CounB~, its laxfful agents, employees, designees or law enforcement officers to enter the property at any time prior to or during the Fair to determine compliance x~Sth an5' state or local statute, ordinance or regulation. Rob Key of General Services will be setting up a meeting of all department heads revolved with the Fair, and our General Manager. We also understand that Assistant Count3.' Attorney SB'lian P. Parthemos, will be attending this meeting and can ascertain first hand x~ho is coordinating each activity. 000054 ADDENDUM TO APPLICATION FOR ENTERTAINMENT/FESTIVAL PERMIT OF CHESTERFIELD COUNTY FAIR ASSOCIATION The folloxxmg information is provided to supplement the information contained in our application for entertainment/festival permit: 1. The nme day estimated fair attendance, weather permitting, is approximately 50,000. We anticipate our highest daily attendance to be approximately 5.000 on Thursday Sept. 2,2004, weather permitting. 2. The number of assigned personnel for restroom cleanup is t3, pically 2 per day. The number of assigned personnel to pickup trash around the fairgrounds each day is 4. These persons are Fair Volunteers and the Sheriff~s work force and the number will yaw from time to time. 3. The daily morning trash pick-up from the fairgrounds and parking areas will be performed by Count3.' Building & Grounds employees. Tipically, two employees perform this service. 4. The Fair will have six persons clean the grounds after the Fair. Cleanup will be accomplished to the satisfaction of the Count3~ within 12 days of the Fair's conclusion. 5. The number of County police officers t3. pically available to assist vdth crowd control, first aid and emergency services is generally nme or ten. Additionally, five auxilial3~ police officers are t3, pically available to assist, usually with traffic control.. 6. One volunteer rescue squad ambulance crew, consisting of 3-4 trained personnel, is available and normally on site each day of the Fair, except when dispatched to an emergency. The Count3.' also provides one fire company crew of five to six trained firefighters on site each day. 7. Regarding sound control, we will lower the sound level if required to do so by the police Department in response to specific complaints from citizens in the neighborhood of the Fair. 8. Four Coun~~ Building Inspectors and the CounW's Risk Management Loss Prevention Inspectors are either on site or available for quick response to the site when needed at all times during the Fair's operation. The Building Inspectors are available to confirm the continuing safet3.~ of thc rides, tents and other structures. The Loss Prevention Inspectors provide general advice and instruction with regard to Fair safety. The Fair will comply with all instructions and advice of the Building Inspectors or Loss Prevention Inspectors. 9. Insurance obtained by the County's Risk Management Department on behalf of the Fair consists of Workers' Compensation insurance in the statutorily required amounts: Employer's Liability of $500,000 each accident/disease: property insurance of $6,000 on the fair trailer and $10,000 for personal property: general liability insurance of $1,000,000 for each occurrence and $5,000,000 product liabili~': excess liabiliB~' of $1,000,000 for each occurrence: and employee theft of $200,000. The Fair x~ill reimburse the County's Risk Management Department for the purchase of this insurance. 10. Insurance carried by Worldxx5de Entertainment consists of workers' compensation coverage in the statutorily required amounts: $5,000,000 per occurrence for general liability coverage: and $1,000,000 per occurrence for automobile liability. 0000 5 11. The number of personnel provided by the County as described in paragraphs 3, 5.6 and 8 of this addendum represent the County's determination of the number of personnel necessa~~ to perform these functions satisfactorily. If the Coun~~ determines that either fewer or more people are necessan.~ to perform those functions, the Count3.: will adjust the number of people whom it provides to perform each function. The Fair will abide by the County's determination of the number of people necessary to perform these functions. Similarly, the amount of insurance carried on behalf of the Fair, as described in paragraph 9. is determined by the County's Risk Management Department and is subject to adjustment if the Count3.~ determines that a greater or lesser amount is necessary. The Fair xvill abide by the Risk Management Department's determination in this regard. Thanks again for your cooperation. G.B. Spencer General Manager Chesterfield CounB~ Fair Association, Inc. 0000.'56 We further agree to the following per your request: 1. Two persons from the Fair Association, with appropriate designated authority, shall be present during all open hours of the Fair. 2. A performance bond for site clean up and restoration must be provided by either the Fair Association or our subcontractor. ($ 2,500.00 minimum) This will be supplied by Worldwide Entertainment. 3. For public safety and convenience, the public telephones must be functioning during the Fair, including the Fair, set-up and take-down period. 4. Number 4 is addressed in item F. 5. Fair Association personnel and their subcontractors will promptly comply with all County requests for actions necessary to protect the County from liability for violations of any rights guaranteed by Constitutional, federal of state provisions by the Fair Association or its agents and employees. 6. Fair Association personnel will see that there is proper disposal of cooking grease, and to include engine oil, in accordance with the recommendations and regulations of the Department of Health, during and after the conclusion of the Fair. G.B. Spencer, General Manager Chesterfield County Fair Association, Inc. 000057 2004 Fair Program Friday August 27 9:00A.M. Judging all premium exhibits 4:00P. M. 5:00P.M. 5:00P. M. 6:00P.M. 7:00P.M. 8:00P.M. $:00P. M. Gates Open James River Wood Carvers (Exhibition Building 02) Racing Pigs J.J. Huggies Show (Kiddie Land) Parade by the Mustang Club Brian Keith (Country Music) Grandstand Karaoke by Good Tymes (Back Stage Showcase Tent) Saturday August 11:00A.M. 11:00A.M. 12:00P. M. 1:00P.M. 2:00P.M. 3:00P. M. 6:00P.M. 8:00P. M. 8:00P. M. Gates Open Chesterfield Open Horse Show-Horse Ring James River Wood Carvers (Exhibition Building #2) Little Miss and Mr. Pageant (Grandstand) Racing Pigs J.J. Huggies Show (Kiddie Land) Parade Southland Band (Grandstand) Karaoke (Back Stage Showcase Tent) Sunday August 29 II:00A.M. Gates Open 11:00A.M. Chesterfield 4-H Open Horse Show (Horse Ring) 12:00P. M. Racing Pigs 1:00P.M. J.J. Huggies Show (Kiddie Land) 2:00P.M. to 3:00P.M. Chesterfield Children's Theater (Back Stage Showcase Tent) 5:00P.M. to 6:00P.M. Chesterfield Children's Theater (Back Stage Showcase Tent) 6:00P. M. Parade 8:00P.M. Sierra Band, Country and Classic Rock (Grandstand) 8:00P.M. Karaoke (Back Stage Showcase Tent) Monday 4:00P.M. 5:00P.M. 6:00P. M. 7:00P.M. 8:00P,M. 8:00PM August 30 Gates Open Racing Pigs J.J. Huggies Show (Kiddie Land) Parade The Marquee's, Rock 'n'Roll Comedy Show (Grandstand) Karaoke (Back Stage Showcase) Tuesday August 31 4:00P. M. Gates Open 5:00P. M. J.J. Huggies Show (Kiddie Land) 6:00P.M. Racing Pigs 7:00P. M. Gospel Chicken House Band (Back Stage Showcase Tent) 7:00P.M. Parade 7:30P.M. The Webber Masters Gospel Quartet (Grandstand) 8:00P.M. Karaoke (Back Stage Showcase Tent) 8:ISP. M. Miss Chesterfield County Fair Pageant (Grandstand) 000058 Wednesday Sept. I 4:00P.M. $:00P. M. 6:00P. M. 7:00P.M. 7:00P.M. 8:00P.M. 8:00P. M. Gates Open J. J. Huggies Show (Kiddie Land) Racing Pigs 4-H "Share the Fun Talent Show" (Back Stage Showcase Tent) Parade Wrestling (Grandstand) Karaoke (Back Stage Showcase Ten0 Thursday 4:00P.M. 5:00P. M. 6:00P. M. 7:00P.M. 8:00P.M. 8:00P. M. Sept. 2 Gates Open J. J. Huggies Show (Kiddie Land) Racing Pigs Parade Ronnie McDoweil Show (Grandstand) Karaoke (Back Stage Showcase Tent) Friday Sept. 3 4:00P. M. 5:00P. M. 6:00P.M. 7:00P.M. 8:00P. M. 8:00P.M. Gates Open Racing Pigs J. J. Huggies Show (Kiddie Land) Parade Steve Hall Band with Shotgun Red (Grandstand) Karaoke (Back Stage Showcase Tent) Saturday Sept. 4 11:00A.M. Gates Open 12:30P.M.J.J. Huggies Show (Kiddie Land) 1:30P. M. Racing Pigs 2:00P.M. Karaoke Contest Finals (Grandstand) 2:00P. M. to 3:00P. M. Chesterfield Children's Theater (Back Stage Showcase Tent) 5:00P. M. to 6:00P. M. Chesterfield Children's Theater (Back Stage Showcase Tent) 7:00P. M. Parade 8:00P.M. Trish Bonwell, Bluegrass (Grandstand) 9:15P.M. Shannon Stamper, Bluegrass (Gandstand) Events During the Fair The Petting Zoo by Eastern Henrico Animal Education Center (Lambeth's Petting Zoo) Pony Rides (Kiddie Land) Barrel Train Rides (Chesterfield Tractor Club) Antique Tractor and Farm Equipment Display (Chesterfield Tractor Club) Racing Pigs Children's Tent (Kiddie Land) J. J. Huggies Shows (Kiddie Land) 0000. 9 (FAIR GROUNOS AT COURTHOUSE RO. & KRAUSE RD.) MIDWAY CONTRACT THIS CONTRACT AND AGREEMENT entered into this 25th day of February, 2004, by and between the Chesterfield County Fair Association, Incorporated, herein called "Fair" and Worldwide Entertainment whose address is P.O. Box 16270, Chesapeake, Virginia, 23328, and whose phone number is (757) 482 - 5727, herein called "Midway". WHEREAS, the Fair has certain fights, privileges and facilities at its disposal and Midway is desirous of leasing said facilities to conduct on the Fairgrounds such said rights and privileges for family entertainment, exhibition and concession purposes during the time of the Chesterfield County Fair. THE FOLLOWING terms and conditions shall govern the lease by Midway: 1. CONTRACT FEES AND CONDITIONS. It is mutually agreed that as a proper and reasonable compensation for said rights, privileges and location, Midway shall pay to the Fair the sum of Seventy thousand dollars ($70,000.00) dollars, for the year of 2004, to be paid in full no later than the last Saturday of the Fair. This amount shall be paid by three (3) installments; the first by August 1, 2004, in the amount of $15,000.00, second installment by Wednesday, September 1, 2004 and the last installment by Saturday, September 4, 2004. Dates for the Fair will nm for a period of nine (9) days and nights starting on the second Friday prior to Labor Day in August and ending on the Saturday prior to the Labor Day Holiday. This contract will be in effect for a period of one (1) year, renewable for an additional three (3) years upon signed agreement by both parties no later than 60 days a!~er the close of each Fair during the contract period, subject to all conditions and contingencies herein stated. 2. SHOW. Midway agrees to present their entire attraction known as Worldwide Entertainment consisting of sufficient high class rides to fill the Chesterfield County Fair area available, to capacity. Midway will provide 26 or more rides, consisting of six (6) top-quality spectacular rides; 12-15 Kiddie Rides, and the balance to be major rides. Midway also will provide top quality shows, games, concessions, grab joints, music concessions, etc. sufficient to fill midway space. These to be set-up on the grounds of the Chesterfield County Fair known as "Fairgrounds" at 000060 Page 2 10300 Courthouse Road, Chesterfield, Virginia, at the intersection of Krause Road and Courthouse Road at Chesterfield, Virginia. As a consideration to past Midway management, Midway agrees to provide space at the front of Midway area for popcorn/cotton candy concession belonging to Mrs. Valerie Vivona of Florida. 3. PERFORMANCE. Midway will be responsible for the set-up, layout and operation of the midway. Midway agrees to have all of their show in place and ready to operate in the designated area on the Fairgrounds no later than 12:00 P.M. on Friday, the opening day of the Fair. No part of said show and fides shall be removed before 11:00 P.M. on the closing Saturday of the Fair when all attractions shall close to the public. Midway will not book its shows and fides at any other location during the time that the Chesterfield County Fair is open without coverage mutually agreed to by the Fair Manager. Midway will arrive on Monday before the aforesaid deadline in which to prepare its show, exhibits and fides and will be allowed two days after closing in which to remove its entire show, exhibits and fides. Failure to have midway fides completed, inspected and in operating condition by aforesaid deadline will constitute a monetary penalty of $1,000.00 per fide, per day until said devices are safely operating. 4. PASSES. The Fair agrees to furnish free gate admission for all actual attaches of Midway. Midway agrees to furnish his employees with proper identification to insure ease of operation at pass gates. Policy on carnival passes will be agreed to by all parties concerned. 5. DEFAULT. Midway will supply Fair with a letter of credit, deposit or other acceptable guarantee in an amount satisfactory to the Fair Manager. A post-fair performance bond in the amount of $2,500.00 will be required to insure proper clean-up of grounds and facilities after the Fair. This bond is to be received by County of Chesterfield, Risk Management, P.O. Box 788, Chesterfield, Virginia 23832, no later than 30 days prior to the opening of the Fair. In the case of any default in the provisions of this contract, or failure for any cause, of Midway to show, Fair shall retain all monies or securities in its possession, including the guarantee as liquidated damages, and have sole fight to release said fights, privileges and facilities without notice to Midway. This contract cannot be canceled by Midway without the written consent of the Fair Manager with endorsement by the Chesterfield County Fair Association, Inc. Board of Directors. A-pen%mt-rance 15end hi" ~'iio-.~.,~ of . .macs-m-m: sr.,,, up 0.,. ,.~ .... .-,,.,,,.--,.,,,, ,.-. ..... ., - ~r~ ..... .~ ....... .,, ---o .... ?liSl~ .. -n~,~__d oavable to the. Cheat;~c, ld C~-mi~y e~ or fo;_:s to app~ Fair ahall liar, ih~ nghi to fc,~.hwith r¢-,~,~ all pnwleges granted Midway and take immediate possession of the premises. Ail sums due by Midway, including the total rent stipulated herein plus any penalty fee agreed to for fides, shall be forfeited to Fair as liquidated damages. 00006i Page 3 6. ASSIGNMENT. This contract and privileges granted, or any part thereof, cannot be assigned, sublet, or otherwise disposed of without the written consent of the Fair Manager. 7. LIABILITIES. It is expressly understood and agreed by and between the parties that under no circumstances or condition whatsoever shall the County or Fair, be liable for any damages or injury to Midway, Midway's property, equipment, employees, or to any person or their property or equipment which may occur on or about the Fairground property. Midway shall be liable for all damage to County's or Fair's property and to any other stored property arising from Midway's acts of negligence, including but not limited to the carrying on of unauthorized activities on the Fairgrounds. Midway will follow all laws and regulations of Chesterfield County while being housed on the Fairgrounds. 8. INDEMNIFICATION. Midway agrees to save and hold harmless the County and Fair, their agents, servants, officials, volunteers and employees from any and all claims, demands, suits, fees, liability, cost, damages, actions, acts of negligence, whether in whole or part of Midway or any of its agents, servants, officials, or employees upon or in any way connected with Midway's use. 9. UNDERSTANDINGS. The parties understand that the County retains all of the benefits and protections of the County's sovereign immunity and that the County does not have the ability as a matter of law to waive such immunity. The parties further agree that this agreement shall be subject to the rules and regulations printed in the Fair premium list and all rules and regulations of the Fair which govern all Fair vendors. 10. INSURANCE. Midway will furnish proof of liability insurance coverage, in the amount of at least Five Million Dollars ($5,000,000.00) to the Fair at least thirty (30) days prior to the opening of the Chesterfield County Fair. Such insurance is to show the Midway, Fair and County of Chesterfield as jointly insured and specifically refer to the contractual obligations in this agreement. Midway will further require each "independent operator" who is not insured in Midway's insurance coverage to carry such coverage and to furnish like proof to the Fair. Midway will inform the Fair in writing of all such "operators". Midway will supply proof of workers compensation and automobile liability coverage at least thirty (30) days prior to the opening of the Chesterfield County Fair and such requirement as stipulated above for "independent operators" will likewise apply to the workers compensation and automobile insurance. 11. SAFETY. Midway will see that all rides, mechanical devices, amusements, concessions, electrical apparatus, etc. continuously meet all safety, fire and health standards including special ground connections. Midway will be required to obtain proper permits from the Department of Building Inspections to cover set-up and safety inspections according to State and Local Amusement Device Codes. Midway will ensure 000062 Page 4 that all equipment is inspected and operated by competent employees of theirs who are knowledgeable and trained in all aspects of safe operation. Any inspections, consultations, advise or any other activity undertaken by Fair, County, or anyone else on their behalf shall not relieve Midway of their complete responsibility for safe operations in accordance with all standards, regulations and utmost good judgement. · Fire Extinguishers shall be placed on all fides and generators. · Crowd Control barriers need to be installed at the beginning of the Fair, during the Fair, in any areas the general public should not have access to. · All Oxygen-Acetylene Tanks to be kept in upright position and secured during the operation of the Fair. · Height signs on all rides shall be installed before the opening of the Fair. · The Chesterfield County Police Department requests that all Worldwide Entertainment personnel Names, Social Security Numbers, Addresses, and Birth Dates be furnished to them by the opening day of the Fair. 12. PROMOTIONS. All forms of advertising and other publicity will be coordinated by all parties concerned. It will be the responsibility of Midway to provide Posters (inside and outside) for distribution, obtain media advertising (newspaper, radio, TV, etc.) and in general help promote the Fair. It will be the responsibility of Midway to have a Press Conference called and sponsored by him in advance of opening to insure proper coverage of opening activities. Midway agrees to have a minimum of four (4) special priced Wristband Days during the time of the Fair with days being agreed to by the Midway and the Fair Manager. Midway is to have an advertising and promotional agent in the Richmond-Chesterfield area in March to discuss the implementation of the aforesaid promotions. A second meeting will be held forty-five (45) days prior to the opening date of the Fair. 13. CONTROL. All shows, riding devices, games, concessions, privileges and etc., shall be under the management, responsibility and control of Midway. Midway shall comply with all federal, state, and local laws. No gambling for money or immoral shows will be permitted to operate on the grounds during the engagement. County ordinance prohibits the use of alcohol and/or drags on any County owned property and Midway shall take such action as to control this ordinance. Fair shall have the power to close any attraction that in the sole judgment of the Fair Manager is considered not moral, in violation of gambling regulations, or not in keeping with a wholesome family atmosphere in the best interest of the Fair. Fair shall maintain the admissions gate and receive all of the gross gate and parking as well as grandstand receipts, if any, during this engagement. Midway shall furnish their own tickets, ticket sellers, ticket boxes and ticket takers. All ticket personnel from Midway areas are to be secured, paid and supervised by the Midway. 14. SERVICES. The Fair intends to provide uniformed police patrol, however, Midway will be responsible for their own losses. It is anticipated but not 0OO06;3 Page 5 guaranteed, that water will be available as well as minimal electrical and sewer connections, excluding connections from trailers to source or outlet points, for a small number of campers. Restroom facilities of a limited nature will be available on the Fairgrounds. Midway shall be responsible for obtaining any additional "port-a-johns" or similar facilities necessary to maintain any health requirements. Restroom and shower facilities have been installed in the Midway camping area and it will be the responsibility of Midway personnel to keep these facilities clean and Midway employees will provide a neat, clean appearance during the open hours of the Fair. Any additional shower facilities will be the responsibility of Midway. 15. ATTRACTIONS. Fair intends but is not required to provide nightly family entertainment and provide special promotions of its own for each night of the Fair. 16. CARNIVAL AREA. Midway is permitted to include in its designated area up to six (6) top quality trailers selling candy apples, popcorn, cotton candy and similar food items which are owned and/or operated by Midway. Fair retains the exclusive privilege on the entire grounds for the novelty concessions, ice cream and for the sale of "ice" commonly known as "suowcones". Midway agrees that all food and drink concessions operated by it will purchase all commodities such as bread, ice, soft drinks, etc. firom persons or firms to whom Fair has awarded exclusive privileges. In laying out its area Midway will maintain fire lanes per fire department regulations. Wide entrance-ways shall be left open for direct access to grandstands, restrooms, entrance to livestock and animal areas, parking and exhibit areas. Midway agrees to keep clean that portion of the Fairgrounds where it will locate its shows, rides, park its vehicles and maintains its living quarters. Midway shall prominently post prices for admissions to shows, rides, cost of games and food items. Fair shall have the right to regulate the maximum sale price of all items. Fair reserves the right to book eating and drink stands, cook houses, grab joints, stand for the sale of popcorn, candy apples, cotton candy, etc. to be located on independent space under the control of the Fair. The sole and only consideration for the execution of this privileged contract is the terms specifically stated herein. Midway relies on no representations or warranty by County or Fair not set forth herein. No verbal agreements in variance with this contract are binding unless reduced to writing and made part hereof. It is agreed that should the present management or ownership of Midway be changed, or if the facilities are not available or if the Fair is not held for any reason other than the Midway's breach of this contract, this contract may at the option of the Fair be canceled. This contract shall insure to the benefit of and be binding upon the parties hereto, their heirs, admissions, administrators, successors and assignees. 000064 Page 6 THIS CONTRACT shall be constructed in accordance with the laws of the State of Virginia. Midway represents that it is a Yh-g~ii~a corporation. In witness hereto, the parties hereto have appended their signatures this date, month and year first above written, they be duly authorized to do so. CHESTERFIELD COUNTY FAIR ASSOCIATION, INC. F ger Date ~ir Secretary Z,/' Date I CERTIFY THAT I HAVE READ THE CONTRACT AND AGREEMENT PRIOR TO SIGNING THIS AGREEMENT. Worldwide Entertainment Address: P.O. Box 16270 Chesapeake, Virginia 23328 (757) 482-5727 Fr Worldwide Contract.doc 000065 (FAIR GROUNDS AT COURTHOUSE RD. & KRAUSE RD.) ADDENDUM TO ORIGINAL MIDWAY CONTRACT This addendum dated February 25, 2004, between the Chesterfield County Fair Association, Inc. and Worldwide Entertainment is made a part of the Midway Contract with all of its conditions, changes and undemtandings for the 2004 Chesterfield County Fair to operate from Friday, Angust 27, 2004 &rough Satm'day, September 4, 2004. Additional Items Agreed To: Worldwide Entertainment agrees to provide as their representative to the Chesterfield County Fair, Ron Weber. Set-up, layout and operation of the Midway will be the responsibility of Worldwide Entertainment. 3. The Privilege Fee for 2004 will be $70,000.00. ~ntertainment agrees to provide their shower ma~Mam~y-n~ Worldwide Entertainment agrees to provide generators to subsidize the Campgrounds. Worldwide Entertainment agrees to supply a trash truck and cans prior to the opening of the Fair. Worldwide Entertainment will provide One Thousand ($1,000.00) Dollars to cover the cost of labor to dismantle the Fair. Worldwide Entertainment will print 10,000 Flyers advertising the Fair and 10,000 Coupons ($3.00 offfor Wristband Days), & 100 outside Posters for distribution. Chesterfield County Fair Association, Inc. Worldwide Entertalnm. ent Midway Title Date Date Date 000066 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: June 23, 2004 Item Number: 8.B.4.a. Subiect: Transfer of $300 Each from the Midlothian, Matoaca, Dale, Bermuda and Clover Hill District Improvement Funds ($1,500 Total) to the Eppington Foundation to Cover Costs Associated with the Colonial Heritage Fair County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to transfer $300 each from the Midlothian, Matoaca, Dale, Bermuda and Clover Hill District Improvement Funds ($1,500 Total) to the Eppington Foundation to cover the costs associated with the Eppington Foundation Colonial Heritage Fair. Summary of Information: Each Supervisor has requested the Board to transfer $300 from their respective District Improvement Fund ($1,500 total) to the Eppington Foundation to cover the costs associated with the Eppington Foundation Colonial Heritage Fair to be held on October 2, 2004. The Fair is open to the general public and will consist of many activities including music and dance performances, children's colonial games, colonial craft demonstrations, historical displays, agriculture interpretation, and house and grounds tours. Preparer: Rebecca T. Dickson Title: Director, Budget & Manaqement 0425:65439.1 Attachments: Yes ~ No ~)000~;7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 The Board is authorized to transfer these funds under Section 15.2-953 of the Code of Virqinia since the Eppington Foundation is a non-profit organization, which commemorates historical events in the County and the Heritage Fair is open to the general public. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. 000068 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) The Eppington Foundation Provide Support for preservation and educational programs relating to the history and preservation of Eppington Plantation. What is the amount of funding you are seeking? Describe in detail the funding request and how the money, if approved, will be spent. Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? $1,500 Funds will be used to cover the costs associated with Eppington Colonial Heritage Fair on October 2, 2004.(See Attached) Parks and Recreation Will partially fund. Sponsors and and individuals are providing other funds and in-kind donations. 0407:23380.1 0000~9 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes ~/ No Yes ~/ No Yes V No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Horace Mann, III, Vice President The Eppington Foundaton 11525 Riviera Court Chester, VA 23831 (804) 706-9557 peteandannemann@mailstation.com Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director ,~anization. Vice President, ,The Eppington Foundation Title (if signing on behalf of an organization) Horace Mann, III Printed Name Date 0407:23380.1 000070 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 23, 2004 Item Number: 8.B.4.b. Subiect: Transfer $2,000 from the Matoaca District Improvement Fund to the YMCA Indian Guides, Hopi Tribe (Mattaponi Nation) to Reconstruct the Chapel Retaining Wall at Camp Thunderbird County Administrator's Comments: County Administrator: Board Action Requested: Transfer $2,000 from the Matoaca District Improvement Fund to the YMCA Indian Guides, Hopi Tribe (Mattaponi Nation) to reconstruct the chapel retaining wall at Camp Thunderbird. Summary of Information: Ms. Humphrey has requested the Board of Supervisors to transfer $2,000 from the Matoaca District Improvement Fund to the YMCA Indian Guides, Hopi Tribe, (Mattaponi Nation) to reconstruct the chapel retaining wall at Camp Thunderbird. The current retaining wall is rotting and dangerous. The chapel is used for YMCA and YWCA camp functions and ceremonies and is used by over 1200 participants each year. The Board is given the specific legal authority under Va. Code §15.2-953 to make donations of public funds to YMCA and YWCA organizations. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Title: Director, Budget and Management 0425:65161.1 Attachments: Yes ~-~ No 00007:1 Rpp 18 04 12:22p User 1 8043530500 p-~ DISTRICT IMPROVEMENT FUNDS This application must be compl~l ~.d signed I~fore the Cou~y ~an ~M~ a reflu~t f~ ~n~flg w~ ~-~;~ I~eme~ F~s. Compl~ng and slain9 ~is fo~ do~ ~t ~ t~t you wBI rede ~ndlng or ~at ~e County can legally con,der y~r re~. W~i~a law pla~s ~t;al m~ans on the ~o~ ~ the County ~ ~ve ~blic funds, such ~ Distd~ Improvem~t Funds, to private persons or o~nlz~ions and the~ r~l~lons may preclude the County's Board of Su~;so~ lmm even ~deHng your re.st. What is the name of the applicant {person or organization) making this funding y~/~ request? If an organization is the applicant, what is t'he nature and purpose of the organization? (Also attach organization's most recen! articles of incorporation and/or bylaws to ..5- ~c.-'/~-~" application,) ! . · / gt What is the amount of funding you are seeking? Describe in detail the funding request and j / . / / _. how the money,if a, pproved, will be spent. /D /~C {3v'//r./( ~'~-~' Is any County Department involved in the project, event or program for which you are seeking funds7 o If this request for funding will not fully fund your amivitv or program, what other individuals or organizations will provide the remainder of the funding? 04.07:233 I10. I O000T2 ,'",~ID- 1 F--,-PI21~,4 1 P: 43 8043531351DO 9~ P. 02 Rpr 1~ 04 12:22p User 1 8043530500 Page 2 If applicant is an organization, answer the following: Is the organization s corporation7 ts the organization non-profit? IS the organization tax-exempt? What is the address ot the applicant making this funding request? Yes No Yes NO Yes No What Is the telephone number, fax number, e-mail address of the applicant7 Signature of applicant. Il you are signing on behalf of an organization you must be the president, vice-president, chairman/director or ~.c~,.challr ,~.n of the organization. _ Title (if signing on behaff of an organization) Printed Name I Date 0407:233B0, I TOTRL P. [~G 0OOO'73 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 23, 2004 Item Number: 8.B.4.c. Subiect: Transfer a total of $3,000 from the Dale District Improvement Fund to the School Board to Purchase Band Uniforms for Meadowbrook High School County Administrator's Comments: County Administrator: Board Action Requested: Transfer a total of $3,000 from the Dale District Improvement Fund to the School Board to purchase band uniforms for Meadowbrook High School. Summary of Information: Supervisor Miller has requested the Board transfer $3,000 from the Dale District Improvement Fund to the School Board to purchase band uniforms for Meadowbrook High School. The County can give money to the School Board to purchase capital equipment to be used for school programs. The uniforms will be owned by the School Board and will become a part of the School Board's inventory of property. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Attachments: Title: Director, Budget and Manaqement 0425:65567.1 Yes ~ No ~)00074 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? Describe in detail the funding request and how the money, if approved, will be spent. I ! Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 0000'75 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes Yes Yes No No No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of the organization. Signature Title (if signing on behalf of an organization) Printed Name Date 0407:23380.1 O000~G CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: June 23, 2004 Item Number: 8.B.5. Subject: Appropriate $45,061 in Donations for the Fire and Emergency Medical Services Department County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board authorize the appropriation of $45,061 in donations for the Fire and EMS Department. Summary of Information: Staff requests that the Board approve the acceptance and authorize' the appropriation of $45,061 in donations to the Chesterfield Fire and EMS Department. Contributions in the amount of $40,000 were received from the Bon Air Volunteer Fire Department to upgrade the purchase of a pumper from an Enforcer to a Quantum. Donations in the amount of $4,841 were received to enhance the smoke detector fund and $220 was received for the Junior Safety Camp Program. Preparer: Stephen A. Elswick Title: Chief of Fire and Emerqency Medical Services Attachments: [--~ Yes No #0000?7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin~ Date: June 23, 2004 Budget and Mana.qement Comments: This item requests that the Board approve the acceptance and appropriation of $45,061 in donated funds for the Fire and Emergency Medical Services Department. Funds have been received and are available to appropriate. Preparer: RebeccaT. Dickson Title: Director, Budget & Management 0OOO'78 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: June 23, 2004 Item Number: 8.B.6. Subiect: Award Construction Contract for Greenfield Drainage Project County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to award a construction contract for the Greenfield Drainage Project to Interstate Construction Company in the amount of $390,930; to transfer $210,000 from the Miscellaneous Drainage account for this project; and to authorize the County Administrator to execute the necessary documents. Summary of Information: The Environmental Engineering Department has been preparing for the Greenfield Drainage Project for approximately six years. Due to environmental concerns of the U. S. Army Corp of Engineers (USACOE) and Department of Environmental Quality (DEQ), the project has been modified several times. The final project has been permitted by USACOE and DEQ with one permit expiring in the fall of 2004. The Utilities Right-of-Way Section has worked over two years to obtain dedication and right of entry to 13 properties. The project was bid on April 2, 2004 with a non-mandatory pre- bid meeting held on April 22, 2004. The bid documents were picked up by seven construction firms with only one firm submitting a bid. With permit expiration pending, a lower price was negotiated with the contractor rather than re-bidding the project. District: Midlothian Preparer: James G. Dunn Attachments: Yes Title: Director, Economic Development CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Staff Recommendations: Staff recommends that the Board of Supervisors award a construction contract for Greenfield Drainage Project to Interstate Construction Company in an amount of $390,930 and authorize the County Administrator to execute the necessary documents. The Board of Supervisors is also requested to transfer $210,000 from the miscellaneous drainage account into the Greenfield Drainage Project Account. OOO0$O CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: June 23, 2004 Budget and Management Comments: This project will include the installation of rip rap and stream restoration behind 12 homes and is anticipated to be finished by the end of calendar year 2004. Funds are available in the Miscellaneous Drainage Account to transfer for project award to Interstate Construction Company for the Greenfield Drainage Improvements Project. Preparer: Rebecca T. Dickson Title: Director, Budget and Management O000$:L Scale: Parcel Map of Chesterfield County Chesterfield County assumes no legal responsibility for the information contained on this map. This map is not to be used for land conveyance. The horizontal data is based on the VA State Plane Coordinate system, NAD 1983. The topographic information is based on 1989 photogrammetry and NAVD29. 100 0 100 200 Feet N 0 Printed by: Engineering Date: Wed Jun 09 15:00:39 1004 000082 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: June 23, 2004 Item Number: 8.B.7. Subiect: Consideration to Allocate from the Utility Inducement Fund an Amount Not to Exceed $394,000 to Pay for Relocating and Extending Existing Public Water and Wastewater Lines to Accommodate for the Development of Meadowville Technology Park Along Relocated Meadowville Road County Administrator's Comments: County Administrator: Board Action Requested: Approval to Use and Transfer Utility Inducement Funds in an amount not to exceed $394,000 to cover the relocation and extension of an existing 24 inch public water line and use for public wastewater construction on the industrial property along relocated Meadowville Technology Park, and waive the requirement to post a performance bond and the requirement that the county's share of the total cost does not exceed 75%. Summary of Information: The County has adopted a Utility Inducement Program to fund the extension of water and wastewater lines for economic development projects. In conjunction with the relocation and upgrading of Meadowville Road in the Meadowville Technology Park, and the Department of Economic Development's plan to prepare a site for speculative industrial building, it would be cost effective and timely to incorporate upgrades and extensions to the utilities serving this area of the Park. Recent high tech prospects have eliminated the Park because there was a perception we could not meet their construction schedules without these utility and road upgrades already underway or in place. While there is not an immediate prospect involved, this action will significantly improve the opportunities to attract them. Preparer: James G. Dunn Attachments: [-~ Yes No Title: Director, Economic Development l#000083 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: June 23, 2004 Budget and Management Comments: This agenda item requests that the Board consider allocation of Utility Inducement funds to extend the existing water and sewer lines in the Meadowville Technology Park to accommodate development. Funding in the amount of $394,000 is available in the water and wastewater CIP, project numbers 898701B and 898903B. Preparer: RebeccaT. Dickson Title: Director, Budget and Manaqement 000084 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 23, 2004 Item Number: 8.B.8. Subject: Execute the Special Service Agreement with the Central Virginia Waste Management Authority (CVWMA) for Recycling Used Lead-Acid Batteries at the County Transfer Stations County Administrator's Comments: ~/~c.~lu~u,~ ~ ~-~ County Administrator: Board Action Requested: Authorize the County Administrator to sign the Special Project Service Agreement with the Central Virginia Waste Management Authority (CVWMA) for recycling used lead-acid batteries at the county transfer stations through September 30, 2006. Summaryoflnformation: The county currently receives approximately 3,300 used lead-acid batteries per year for disposal at the transfer stations. At the present time the county has an informal agreement with the Battery Barn that collects these batteries in order to recycle them. However, the Central Virginia Waste Management Authority has entered into a contract with the Battery Barn to collect and recycle these used batteries from participating member jurisdictions. Through this Special Service Agreement the county would not incur any cost for collection but would receive revenue ranging from $.25 per battery up to $1.00 per battery depending on battery size. In addition, the county would benefit from the contract's provision that the contractor carries a minimum $2,000,000 environmental liability policy that will give the county additional coverage. Staff recommends approval of this agreement. Preparer: Francis M. Pitaro Title: Director of General Services Attachments: Ycs ]No OOO085 SPECIAL PROJECT SERVICE AGREEMENT FOR LEAD-ACID BATTERY COLLECTION AND RECYCLING This SPECIAL PROJECT SERVICE AGREEMENT (hereinafter "Service Agreement) is made by and between the CENTRAL VIRGINIA WASTE MANAGEMENT AUTHORITY (hereinafter "CVWMA" or "Authority"), its successors and assigns, having its principal place of business at 2104 West Laburnum Avenue, Suite 105, Richmond, Virginia 23227; and (if executed on the appropriate page 7 - signature - end page of this agreement). COUNTY OF CHESTERFIELD (CHE), COUNTY OF GOOCHLAND (GCH), COUNTY OF HENRICO (HEN), COUNTY OF HANOVER (HAN), COUNTY OF NEW KENT (NKT), COUNTY OF POWHATAN (POW), COUNTY OF PRINCE GEORGE (PRG), CITY OF COLONIAL HEIGHTS (COL), and CITY OF RICHMOND (RIC) (hereinafter, collectively, "Participating Local Jurisdictions"). SECTION1-PURPOSE A. The padies have entered into this Service Agreement pursuant to the authority of the Virginia Water and Waste Authorities Act (Title 15.2, Chapter 51 of the Code of Virginia, 1950 as amended), and the Articles of Incorporation of the CVWMA. Its purpose is to establish a special project for Lead-Acid Battery Collection and Recycling Services within the Participating Local Jurisdictions as authorized by Section 11 of the Articles. B. The Participating Local Jurisdictions agree to participate in this special project according to the terms and conditions of this Service Agreement. The Participating Local Jurisdictions further agree that this Service Agreement shall take effect in each Participating Locality upon execution and return of a signed copy of this Service Agreement to the CYWMA. C. The parties agree that the CVWMA will implement this special project through a private vendor contract, based upon an Invitation for Bids (IFB) 03-26 issued by the CVWMA on June 16, 2003, as reflected in Service Contract entered into between the CVWMA and the Contractor, Battery Barn of Virginia, Inc. SECTION 2 - DEFINITIONS For the purpose ~f this Service Agreement, the definitions contained in this section shall apply unless otherwise specifically stated. When not inconsistent with the context, words used in the present tense include the future, words in the plural include the singular, and words in the singular include the plural. Use of the masculine gender shall include the feminine gender. The word "shall" is always mandatory and not merely discretionary. Authority or CVWMA - shall mean the Central Virginia Waste Management Authority, the instrumentality created under the provisions of the Virginia Water and Waste Authorities Act, {}15.2-5100, et seq., and includes the individual members (or voting alternates) of the CVWMA Board of Directors, and the officers, agents or employees of the Central Virginia Waste Management Authority. For the purposes of this Service Agreement, "Authority" shall not include the governing bodies, the individual elected Special Project Service Agreement For Lead-Acid Battery Collection And Recycling Service 0010 officials of the Participating Local Jurisdictions served by this Service Agreement, except those elected officials who serve as members or alternates of the CVWMA Board of Directors, nor the employees or agents of the Participating Local Jurisdictions acting on behalf of their employer or principal, respectively. Contract- shall mean the written contract and all amendments thereto, between the CVWMA and the Contractor, governing the provision of lead-acid battery collection and recycling services. Co Contractor- shall mean the individual, Contractor, firm, partnership, joint venture, corporation, or association performing Lead-Acid Battery Collection and Recycling Services under Contract with the Central Virginia Waste Management Authority (CVWMA). Force Majeure - Any cause beyond the reasonable control of the party whose performance under this Service Agreement is affected, including but not limited to acts of God, change in law, war, riot, fire, explosion, wind storm, flood, inability to obtain or use fuel, power, or raw materials, shortage or failure of the usual means of transportation, injunction, action by governments not party to this Service Agreement, accident, and breakdown of machinery or equipment. "Reasonable control" of a party shall specifically exclude that party's ability to reach a resolution in a labor dispute and that party's ability to settle or compromise litigation. Member Jurisdictions - shall mean the members of the CVWMA including the Counties of Charles City, Chesterfield, Goochland, Hanover, Henrico, New Kent, Powhatan and Prince George; the Cities of Colonial Heights, Hopewell, Petersburg, Richmond and the Town of Ashland. Lead-Acid Battery means a device consisting of one or more cells each containing the essentials for the storage and production of electrical energy through chemical reactions involving lead and acids. Special Project Service Agreement or Service Agreement - shall mean this Service Agreement between the CVWMA and the Padicipating Local Jurisdictions, together with all modifications or amendments thereto. Ho Participating Local Jurisdictions- shall mean those Member Jurisdictions that have executed this Special Project Service Agreement. SECTION 3 - TERM OF AGREEMENT The term of this Service Agreement shall run concurrently with the term of the Contract with the Contractor, and shall terminate when such Contract terminates. The term of that Contract is on or about April 1, 2004, through September 30, 2006, with two (2) additional two (2) year renewal options. Renewal of any such Contract will be by mutual written consent of the CVWMA and the individual Contractor. The CVWMA and any Participating Local Jurisdiction may renew this Service Agreement by written consent given not less than ninety (90) days prior to the expiration of its then current term. This Service Agreement shall become effective and operations hereunder may commence in a Participating Local Jurisdiction following execution of this Service Agreement by such Participating Local Jurisdiction. Special Project Service Agreement For Lead-Acid Battery Collection And Recycling Service SECTION 4- SPECIAL PROJECT DESCRIPTION, PAYMENT SCHEDULE A. The CVWMA will contract with the Contractor for the collection of sealed and unsealed lead-acid batteries weighing two and One half pounds or more from collection sites designated by the CVWMA member jurisdictions that choose to participate in the project. The CVWMA will work with Participating Local Jurisdictions and the Contractor to coordinate collection sites, schedules and anticipated quantities. B. The Contractor shall provide the services for the loading, transportation and handling of all batteries meeting the stated criteria collected by member jurisdictions through this project. The Contractor shall assure that batteries shall be properly labeled, transported and handled during shipment to a licensed and properly permitted battery recycling facility. The Contractor will provide the CVWMA with documentation that the Contractor is in compliance with all applicable federal, state and local laws, regulations and ordinances. The Contractor will also certify and provide documentation to the CVWMA that all batteries collected, and handled through this project are being sent to a facility or facilities where the batteries are recycled in a manner compliant with all applicable federal, state and local laws regulations and ordinances. The Contractor shall provide all necessary equipment and personnel needed to carry out the project, either solely or through their subcontractors or affiliates. The Contractor will be required to report the number of batteries collected by size in each participating locality monthly to the CVWMA. C. Collections shall be made at the request of the Participating Local Jurisdiction and the CVWMA. Requests for collection shall be made to the CVWMA by the Participating Locality and communicated in writing by the CVWMA to the Contractor. Neither the CVWMA nor the Participating Local Jurisdiction shall be charged for the collection of the lead-acid batteries. D. The Contractor will pay the CVWMA as follows: $.25 for all batteries collected greater than or equal to 2.5 pounds but less than 15.0 pounds; $.50 for all batteries greater than or equal to 15.0 pounds but less than 35.0 pounds; $.75 for all batteries greater than or equal to 35.0 pounds but less than 100.0 pounds; $1.00 for all batteries greater than or equal to 100.0 pounds. E. The Contractor shall provide a listing of the number by size of batteries collected during the prior month from each Participating Locality to CVWMA by the end of the tenth workday of each month. The Contractor shall provide that listing of the number of batteries by size collected by Collection Location for each Participating Locality. The CVWMA shall remit to each Participating Local Jurisdiction seventy-five percent (75%) of all amounts collected from the Contractor for lead- acid batteries from Collection Locations within such participating Local Jurisdiction. The remittance shall be made by the 25th of the month following the month during which the CVWMA received payment. F. The Contract is a "requirements" contract and the CVWMA does not guaranty any quantities of batteries to be presented to the Contractor. Nevertheless, the Contract provides that the Contractor shall purchase, collect, transport and recycle or otherwise dispose of all batteries collected by the Participating Local Jurisdictions in accordance with the terms of the Contract. G. Each Participating Local Jurisdiction will specify to the CVWMA the site or sites from which it wishes to have the Contract°r collect the lead-acid batteries. H. Title to, control of and responsibility for batteries collected from the Collection Sites shall transfer to Contractor upon loading of such materials on the vehicles designated by the Contractor. The CVWMA will at no time hold title to batteries or other materials collected under this Agreement or the Contract. Special Project Service Agreement For Lead-Acid Battery Collection And Recycling Service O000~S SECTION 5- NO PARTNERSHIP Nothing herein shall be construed to constitute a joint venture or the formation of a partnership among or between the CVWMA, the Contractor and the Participating Local Jurisdictions any or all of them. SECTION 6 - FORCE MAJEURE Should any Contractor fail to perform the services under the Contract with the CVWMA by reason of Force Majeure, the CVWMA shall, where practicable, take all reasonable steps to secure another Contractor to perform those services. Failure of the CVWMA to perform under this Agreement by reason of Force Majeure affecting the CVWMA or any Contractor shall not constitute a default or cause for termination of this Agreement. However, in case of non-performance due to Force Majeure, the CVWMA shall immediately notify the Participating Local Jurisdictions in writing of the failure, including reasons for such failure, and shall make reasonable efforts to correct such failure and to continue performance at the earliest possible date. SECTION 7 - TERMINATION AND NON-APPROPRIATION A. A Participating Local Jurisdiction desiring to withdraw from this Service Agreement shall give the CVWMA thirty (30) days advance written notice of its intent withdraw. B. The parties to this Service Agreement agree that termination pursuant to Section 7 shall be without penalty or liability to either party. C. Notwithstanding the withdrawal of any Participating Local Jurisdiction, this Service Agreement shall remain in effect with respect to any remaining Participating Local Jurisdiction(s). SECTION 8 - COMPLIANCE WITH LAWS AND REGULATIONS AND GOVERNING LAW. The parties to this Service Agreement agree that the laws of the Commonwealth of Virginia shall govern the validity, construction, interpretation, and effect of this Service Agreement. This Service Agreement is entered into and is to be performed in the Commonwealth of Virginia. Any dispute or claim arising out of or relating to this Service Agreement shall be resolved in the Circuit Court of the City of Richmond, Virginia. SECTION 9 - SEVERABILITY AND WAIVER In the event any provision of this Service Agreement shall be held to be invalid and unenforceable, the remaining provisions shall be binding upon the parties. Should any term, provision or other part of this Service Agreement be held to be unenforceable, such provision or portion thereof shall be reformed to comply with applicable laws or regulations preserving to the greatest extent possible the original intent of the unenforceable provision. Waiver of a breach by any pady of any provision, term, condition, or covenant of this Service Agreement shall not be construed by the other party as a waiver of a subsequent breach of such provision by the waiving party. SECTION 10 - NON-ASSIGNMENT Neither the Participating Local Jurisdictions nor the CVWMA shall assign their respective duties under this Service Agreement without the written consent of all other signatories to this Special Project Service Agreement For Lead-Acid Battery Collection And Recycling Service Service Agreement. This Service Agreement shall be binding upon and inure to the benefit of the permitted successors and assigns of the parties. SECTION 11 -INSURANCE AND INDEMNIFICATION Insurance. The Contractor shall be required to carry and maintain in effect public liability insurance coverage with a company licensed to do business in the Commonwealth of Virginia and in the amounts and coverages specified below. The Contractor shall, prior to commencement of work under the Contract, deliver Certificates of Insurance from carriers acceptable to the Contractor specifying such limits, with the CVWMA and each Participating Local Jurisdiction participating in this proposed project named as additional insured parties. The Contractor shall ensure that the carrier or carriers shall agree to give the CVVVMA thirty (30) days written notice of its decision to cancel, change or fail to renew coverage. The CVVVMA reserves the option to increase the required insurance amounts if the contract is renewed beyond the initial three-year term. Worker's Compensation Coverage A - Statutory Requirements Coverage B - $100,000/$500,000/$100,000 Other States Endorsement Automobile Liability, Including Owned, Non-Owned and Hired Car Coverage Limits of Liability - $2,000,000 Combined Single Limit for Bodily Injury and Property Damage Co Comprehensive General Liability Limits of Liability - $2,000,000 Combined Single Limit for Bodily Injury and Property Damage Including: Completed Operations/Products Contractual Liability for Specified Agreements Personal Injury XCU (Explosion, Collapse and Underground Coverage) Broad Form Property Damage NOTE: The levels of coverage required in b. and c. can be met by the primary policy alone or in concert with an excess liability policy. The Contractor shall provide, if required, evidence showing compliance with the above requirements to the satisfaction of the CVWMA prior to commencement of work under the Contract. Failure to comply with this requirement may be cause for termination of the Contract, 'in the sole discretion of the CVWMA. Indemnification. The Contractor shall indemnify, and hold CVVVMA and the Participating Local Jurisdictions, their officers, agents and employees harmless, now and in the future for all obligations and situations, relating to compliance with any and all federal, state or local environmental laws and regulations applicable to any of facilities, properties (real or personal) or any operations or equipment used in connection with the Contractor's performance under this Contract, including such laws regulating the ownership, use, monitoring and/or operation of any facility, batteries or other associated equipment or operations pursuant to the Contract. Special Project Sen/ice Agreement For Lead-Acid Battery Collection And Recycling Service ooodao The Contractor shall indemnify and hold the CVWMA and the Participating Local Jurisdictions, their officers, agents and employees harmless from and defend against all claims, (legal, equitable, or administrative), damages, losses, expenses, fees of consultants, experts and attorneys, remediation, removal and clean-up costs and all other costs, liabilities or expenses arising out of or resulting from (a) the performance or failure to perform contracted services or (b) the purchase, collection, sale or disposal of goods or the failure to do any of the foregoing under this Contract. Contractor's obligation to indemnify shall extend but not be limited to, (c) any such claim, damage, loss or expense attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property, including loss of use, or economic loss, and (d) any and all claims against the CVWMA or any of the Participating Local Jurisdictions by third-parties or agencies of the federal, state or local governments for any environmental liability due to a release of pollutants to the environment, whether imposed by statute, ordinance, regulation or common law now or hereafter in effect. The making of a claim or the institution of legal or equitable or administrative action on any one cause shall not prejudice or bar subsequent claim or action on any other cause or causes of action, regardless of when such cause of action may have arisen. SECTION 12 - ADDITIONAL PARTIES It is understood and agreed upon by the parties, upon written request from any of the other member local governments of the CVWMA service area, that the CVWMA may enter into a Service Agreement Addendum with such other member Jurisdiction(s) It shall be understood by the parties to this Service Agreement that no other additional parties shall be eligible to participate in this special project without a written addendum to this Service Agreement. C. This Service Agreement Shall remain in full force and effect between the remaining parties notwithstanding termination with respect to any Participating Locality. SECTION 13 - ENTIRE AGREEMENT This Service Agreement represents the entire agreement between the CVWMA and the Participating Local Jurisdictions and supersedes all prior negotiations, representations or agreements, either written or oral. This Service Agreement may only be amended by written document signed by the Participating Local Jurisdictions and the CVWMA after approvals granted by the governing bodies of the Participating Local Jurisdictions and the CVWMA unless said amendment authority has been previously delegated to the authorized representatives of the CVWMA and the Participating Local Jurisdictions in the opinion of local and CVWMA legal counsel. THE REST OF THIS PAGE INTENTIONALLY LEFT BLANK Special Project Service Agreement For Lead-Acid Battery Collection And Recycling Service IN WITNESS WHEREOF, the CVWMA and the Participating Local Jurisdictions have caused this Agreement to be executed. APPROVED AS TO FORM: McCandlish Holton, P.C. CENTRAL VIRGINIA WASTE MANAGEMENT AUTHORITY By:~ Date: APPROVED AS TO FORM: COUNTY OF CHESTERFIELD Steven L. Micas County Attorney By: Lane B. Ramsey County Administrator Date: O0009;8 SPECIAL PROJECT SERVICE AGREEMENT FOR LEAD-ACID BATTERY COLLECTION ANDRECYCLING SERVICES 7- CHE- End- Signature CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 23, 2004 Item Number: 8.B.9. Subiect: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Bermuda: Dale: Matoaca: Montclair at Southbend, Section 1; remainder of Government Center Parkway and Mimms Drive Woodland Pond, Section 13 Woodland Pond, Section 14 Bayhill Pointe, Section 14 Chesdin Ridge, Section A and a portion of Trents Farms Chesdin Ridge, Section B Midlothian: Lenox Forest at Riverdowns, Section 1 Polo Place Preparer: Richard M. McEIfish Title: Director, Environmental Enqineerin.q Attachments: Yes ---]No 00093 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - MONTCLAIR AT SOUTHBEND, SEC. 1 DISTRICT: BERMUDA MEETING DATE: 23 June 2004 ROADS FOR CONSIDERATION' GREYSHIRE DR MOUNTSHIRE LN MOUNTSHIRE PL MOUNTSHIRE TER Vicinity Map: MONTCLAIR AT SOUTHBEND, SEC. 1 OOO094 Produced By Chesterfield County GIS TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - Government Center Pkwy and Mimms Dr DISTRICT: DALE MEETING DATE: 23 June 2004 ROADS FOR CONSIDERATION: GOVERNMENT CENTER PKVVY MIMMS DR Vicinity Map: Government Center Pkwy and Mimms Dr MIMMS DR LO Produced By Chesterfield County GIS 000095 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -WOODLAND POND, SEC. 13 DISTRICT: DALE MEETING DATE: 23 June 2004 ROADS FOR CONSIDERATION: TAYLOR LANDING PL TAYLOR LANDING WAY Vicinity Map: WOODLAND POND, SEC. 13 ~UREL GLEN Produced By Chesterfield County GIS 000096 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance- WOODLAND POND, SEC 14 DISTRICT: DALE MEETING DATE: 23 June 2004 ROADS FOR CONSIDERATION: BANFF CT BANFF TER PARK BRANCH CT PARK BRANCH LN Vicinity Map: WOODLAND POND, SEC 14 ' /.....~44,x,,~ \ o o 00009'7 Produced By Chesterfield County GIS TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance- BAYHILL POINTE, SEC 14 DISTRICT: MATOACA MEETING DATE: 23 June 2004 ROADS FOR CONSIDERATION: HOLLOW Oak DR HOLLOW Oak RD HOLLOW OAK TER Vicinity Map: BAYHILL POINTE, SEC 14 /:'O HiDDEN"'NEST 000098 Produced By Chesterfield County GIS TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - CHESDIN RIDGE, SEC A and a portion of TRENTS FARMS DISTRICT: MATOACA MEETING DATE: 23 June 2004 ROADS FOR CONSIDERATION: CHESDIN RIDGE DR Vicinity Map: CHESDIN RIDGE, SEC A and a portion of TRENTS FARMS ¢CHESDIN R~DGE O/~ Produced By Chesterfield County GIS 00OO99 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - CHESDIN RIDGE, SEC B DISTRICT: MATOACA MEETING DATE: 23 June 2004 ROADS FOR CONSIDERATION: CHESDIN RIDGE CT CHESDIN RIDGE DR Vicinity Map: CHESDIN RIDGE, SEC B O00:LO0 Produced By Chesterfield County GIS TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - LENOX FOREST AT RIVERDOWNS, SEC. 1 DISTRICT: MIDLOTHIAN MEETING DATE: 23 June 2004 ROADS FOR CONSIDERATION: FOREST CREEK DR LENOX FOREST CT LENOX FOREST DR PLANTERS WALK DR Vicinity Map: LENOX FOREST AT RIVERDOWNS, SEC. 1 Produced By Chesterfield County GIS O0O:LO:I. TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance- Polo PI DISTRICT: MIDLOTHIAN MEETING DATE: 23 June 2004 ROADS FOR CONSIDERATION: POLO PL Vicinity Map: Polo PI CO 000~02 Produced By Chesterfield County GIS CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 23, 2004 Item Number: 8.B.10.a. Subiect: Set Date for a Public Hearing to Consider Amending an Existing Ordinance, which Created the "Englewood Sewer Assessment District" County Administrator'sComments: County Administrator: ~ Board Action Requested: To set date of July 28, 2004 for a Public Hearing to consider amending an existing ordinance which created the ~Englewood Sewer Assessment District" by adding language relating to the suspension of sewer assessment payments for property owners 65 years of age and older. Summary of Information: On October 22, 2003 the Board created the "Englewood Sewer Assessment District" consisting of twenty-four (24) lots, for which an assessment of $10,642.29 per lot has been established. In response to concerns relative to the impact of the water and sewer assessment payments for senior citizens, on December 17, 2003 the Board approved an amendment to the County Charter. The Charter amendment was approved by the General Assembly, signed into law by Governor Warner, and will go into affect July 1, 2004. The amendment allows for deferral of payments within residential water and sewer assessment districts for property owners who are 65 years of age or older, and who occupy a dwelling on the property. At such time as the dwelling is no longer occupied by an owner who is 65 years of age or older, or is conveyed to another person, the suspensions of payments will cease and the entire assessment, including accrued interest, will be immediately due. A draft of the amended ordinance indicating this change is attached. Preparer: Craig S. Bryant Attachments: Ycs Title: [ mo Director of Utilities OO0103 AN ORDINANCE TO AMEND AND RE-ENACT THE ORDINANCE CREATING ENGLEWOOD SPECIAL TAX OR ASSESSMENT SEWER DISTRICT TO PROVIDE FOR SUSPENSION OF PAYMENT FOR CERTAIN ELDERLY OWNERS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That the Ordinance creating the Englewood Special Tax or Assessment Sewer District is amended and re-enacted as follows: Section 1. Definitions. In the context of this ordinance, the following words shall have the following meaning: District: The Englewood Special Tax or Assessment Sewer District. Map of the District: The map entitled "Proposed Englewood Sewer Assessment District" prepared by the County Department of Utilities, which map is on file with the director of utilities. Section 2. Establishment of Englewood Special Tax or Assessment Sewer District. Pursuant to Code of Virginia, Section 15.2-2404 et seq., there is hereby created in the county the Englewood Special Tax or Assessment Sewer District. The area of the district shall be and the same is hereby fixed within the boundaries depicted on the map of the district. Section 3. Construction of certain sewer facilities in and adjacent to the district. The utilities department shall cause to be constructed in and adjacent to the district the sewer line and appurtenant facilities depicted on the map of the district. Section 4. Taxes or assessments upon owners of property located within the district. The cost of construction of the sewer line and appurtenant facilities located within the district shall be apportioned among the owners of property abutting the sewer line. The amount of the tax or assessment charged to each such owner shall be one twenty-first (1/21) of the total cost of the improvements constructed within the district, including the legal, financial and other directly attributable costs incurred by the County. The one twenty-first (1/21) charge shall be assessed against each lot located in the district. The amount finally taxed or assessed against each landowner shall be reported to the treasurer as soon as practicable after completion of the sewer line and appurtenant facilities located within the district, and the treasurer shall enter the same as provided for other taxes. 0505:61923.3 I 0 0 0 ~1~0/Ix Section 5. Installment payment of assessments. Any person against whom an assessment provided for in this article has been finally made shall pay the full amount of the assessment provided for in this article, on the due date of the first tax bill on which such assessment is shown. In no event, however, shall any part of the assessment be due prior to the completion of the sewer line and appurtenant facilities constructed pursuant to this article. As an alternative to payment as provided above, a person against whom an assessment provided for in this article has been made may pay such assessment in forty (40) equal semiannual principal installments over a period of twenty (20) years, together with simple interest on the unpaid principal balance at an annual rate equal to the index of average yield on United States Treasury Securities adjusted to a constant maturity of one year as made available by the Federal Reserve Bank on the date when this ordinance was adopted. The first of such installments shall be due on and interest on the unpaid principal balance shall accrue from the date on which the full amount of the assessment would otherwise have been due as provided above. Section 5.1. Suspension of payment of assessments. Payment of assessments otherwise due under this ordinance shall be suspended for any owner who owned property on the day the ordinance creating the assessment district was adopted and who occupies a residential building located on the property and is 65 years of age or older. However when the property is no longer occupied by a person who is 65 years of age or older or is conveyed to another person or persons, irrespective of the age of the person or persons to whom the property is conveyed, the suspension of payments shall cease and the entire assessment, including accrued interest, shall be immediately due and payable. It shall be the obligation of any such owner to provide a driver's license or other photo identification establishing proof of age satisfactory to the director of utilities in order for such suspension to become effective. Section 6. This ordinance shall not be set out in the County Code but shall be kept on file in the office of the director of utilities. (2) This ordinance shall be in effect immediately upon its adoption. 0505:61923.3 2 O00105 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin.cI Date: June 23? 2004 Item Number: 8.B.10.b. Subiect: Set a Public Hearing to Consider the Adoption of a Resolution Authorizing the County to Contract Debt and Issue General Obligation Bonds and Requesting the Circuit Court to Order an Election on the Questions of Contracting Debt and Issuing General Obligation Bonds to Finance Public Improvements County Administrator's Comments: j~~ (~ ~ County Administrator: Board Action Requested: Staff requests the Board of Supervisors set July 28, 2004 for a public hearing to consider the adoption of a resolution authorizing the county to contract debt and issue general obligation bonds and requesting the Circuit Court to order an election on the questions of contracting debt and issuing general obligation bonds to finance public improvements Summary of Information: On April 14, 2004 the Board of Supervisors adopted the FY2005-2011 Capital Improvement Program. The Program totals $708,889,900 over the seven-year period and includes projects proposed to be on a referendum in November 2004. Formal action by the School Board is required to request the Board of Supervisors to request the Circuit Court of the county to order an election Preparer: Rebecca T. Dickson Title: Director, Budget & Management Attachments: Yes CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: March 10, 2004 on the question of authorizing the county to issue its general obligation bonds for public improvements. On June 22, 2004 the School Board will consider the adoption of a resolution that requests the Board of Supervisors to request the Circuit Court of the county to order an election on the question of authorizing the county to issue its general obligation bonds in the maximum amount of $231,225,700 for capital school improvement purposes. The Board of Supervisors is requested to set a public hearing date of July 28, 2004 to consider the adoption of the attached resolution, which requests the Circuit Court of the county to order an election authorizing the county to contract debt and issue general obligation bonds for various school and general government public improvements, in the maximum amount of $301,745,000, for the following purposes: · $231,225,700 for capital school improvement projects; · $15,257,100 for public safety improvement projects; · $35,587,500 for library improvement projects; and · $19,674,700 for parks and recreation improvement projects. 000~07 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, DETERMINING THE ADVISABILITY FOR SUCH COUNTY TO CONTRACT DEBT AND ISSUE GENERAL OBLIGATION BONDS IN THE MAXIMUM AMOUNT OF THREE HUNDRED ONE MILLION SEVEN HUNDRED FORTY-FIVE THOUSAND DOLLARS ($301,745,000) FOR THE PURPOSE OF FINANCING THE COSTS OF PUBLIC IMPROVEMENT PROJECTS IN SUCH COUNTY, SUCH BONDS TO BE ISSUED IN THE MAXIMUM AMOUNT OF TWO HUNDRED THIRTY-ONE MILLION TWO HUNDRED TWENTY-FIVE THOUSAND SEVEN HUNDRED DOLLARS ($231,225,700) FOR CAPITAL SCHOOL IMPROVEMENT PROJECTS, IN THE MAXIMUM AMOUNT OF FIFTEEN MILLION TWO HUNDRED FIFTY-SEVEN THOUSAND ONE HUNDRED DOLLARS ($15,257,100) FOR PUBLIC SAFETY IMPROVEMENT PROJECTS, IN THE MAXIMUM AMOUNT OF THIRTY-FIVE MILLION FIVE HUNDRED EIGHTY- SEVEN THOUSAND FIVE HUNDRED DOLLARS ($35,587,500) FOR LIBRARY IMPROVEMENT PROJECTS AND IN THE MAXIMUM AMOUNT OF NINETEEN MILLION SIX HUNDRED SEVENTY-FOUR THOUSAND SEVEN HUNDRED DOLLARS ($19,674,700) FOR PARK AND RECREATION IMPROVEMENT PROJECTS, AND REQUESTING THE CIRCUIT COURT OF SUCH COUNTY TO ORDER AN ELECTION ON THE QUESTIONS OF AUTHOR/ZING SUCH COUNTY TO CONTRACT SUCH DEBT AND ISSUE SUCH GENERAL OBLIGATION BONDS WHEREAS, there has been presented to and filed with the official records of the Board of Supervisors (the "Board of Supervisors") of the County of Chesterfield, Virginia (the "County"), a certified copy of a resolution unanimously adopted by the School Board of the County at a regular meeting held on June 22, 2004, pursuant to Section 15.2-2640 of the Code of Virginia, 1950, requesting the Board of Supervisors to request the Circuit Court of the County to order an election on the question of authorizing the County to contract a debt and issue general obligation bonds of the County in a principal amount of not to exceed two hundred thirty-one million two hundred twenty-five thousand seven hundred dollars ($231,225,700) for the purpose of financing the cost of capital school improvement projects in the County; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: 1. It is hereby determined that it is advisable for the County to contract debt and to issue general obligation bonds of the County in the maximum amount of three hundred one million seven hundred forty-five thousand dollars ($301,745,000) under the provisions of Chapter 26 of Title 15.2 of the Code of Virginia, 1950 (the same being the Public Finance Act of 1991), for the purpose of financing the costs of public improvement projects in the County, such bonds to evidence such debt to be issued in the maximum amounts and for the purposes set forth below: 000 .08 451772.1 027342 RES (a) general obligation bonds in the maximum amount of two hundred thirty- one million two hundred twenty-five thousand seven hundred dollars ($231,225,700) for capital school improvement projects, including acquisition of future school sites and such other capital school improvements as may be required by the actual educational needs in the County; (b) general obligation bonds in the maximum amount of fifteen million two hundred fifty-seven thousand one hundred dollars ($15,257,100) for public safety improvement projects in the County; (c) general obligation bonds in the maximum amount thirty-five million five hundred eighty-seven thousand five hundred dollars ($35,587,500) for library improvement projects in the County; and (d) general obligation bonds in the maximum amount of nineteen million six hundred seventy-four thousand seven hundred dollars ($19,674,700) for park and recreation improvement projects in the County. 2. The full faith and credit of the County shall be pledged to the payment of the principal of and premium, if any, and interest on all of such bonds, and for so long as any of such bonds are outstanding and unpaid, the Board of Supervisors shall be authorized and required to levy and collect annually, at the same time and in the same manner as other taxes of the County are assessed, levied and collected, a tax upon all taxable property within the County, over and above all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay when due the principal of and premium, if any, and interest on such bonds to the extent other funds of the County are not lawfully available and appropriated for such purpose. 3. The Circuit Court of the County, or any judge thereof, is hereby requested to order an election to be held in the County on November 2, 2004 pursuant to Sections 15.2- 2610 and 15.2-2611 of the Code of Virginia, 1950, on the questions of whether the County shall be authorized to contract the debts and issue general obligation bonds of the County in the maximum amounts and for the purposes set forth in Paragraph 1. The Circuit Court of the County, or any judge thereof, is hereby further requested to enter such order on or before September 3, 2004, to permit such election to be held on November 2, 2004, in accordance with the provisions of Section 24.2-682 of the Code of Virginia, 1950. 4. The Clerk of the Board of Supervisors shall file a certified copy of this resolution with the Circuit Court of the County, or any judge thereof. 5. All resolutions and proceedings in conflict herewith are, to the extent of such conflict, hereby repealed. 6. This resolution shall take effect upon its adoption. -2- 000 09 451772.1 027342 RES CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 23, 2004 Item Number: 8.B.10.c. Subject: Set a Public Hearing to Consider an Amendment to the Central Area Plan Relating to the Chesterfield County Government Center and Surrounding Area of the County County Administrator's Comments= p~..~d ~ ~.2~' ~c-ff ~ ~z~ir County Administrator: Board Action Requested: Set July 28, 2004, for a public hearing to consider adoption of the amendment to the Central Area Plan. Summary of Information: At a public hearing on April 20, 2004, the Planning Commission recommended approval of the amendment to the Central Area Plan Relating to the Chesterfield County Government Center and surrounding area of the county. The amendment to the Central Area Plan is complementary to the Chesterfield County Government Center Master Plan, and is designed to help implement the Master Plan's goals and recommendations. Specifically, staff and the Planning Commission recommends that the geography of the Master Plan be incorporated into the Central Area Plan, with recommendations for suggested land uses. Preparer: Kirkland A. Turner Title: Director of Planninq C:DATA/AGENDA/2004/UNE/JUNE23/CENTRALAREAPLAN/gok Attachments: Yes No 000~:1.0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 · The Plan amendment suggests office-type and government uses for most of the Plan geography. The Plan amendment suggests private development north of Courthouse Road Extended, in the vicinity of the intersection of Rt. 10 and Rt. 288. · The Plan amendment suggests the continuation of residential uses north of Courthouse Road Extended, east of Bird High School. An evaluation of the extension of Courthouse Road to Salem Church Road suggests that sufficient county-owned land is available without having to use an existing private road (0sterbind Lane), so long as residential use is deemed appropriate in this area. · Amendments to the text of the Central Area Plan are recommended to update the text and format of the Plan. Attached is a summary of information regarding this Plan amendment, together with copies of the draft Plan recommended by staff and the Planning Commission. O00~L:I. Central Area Plan Adopted February 12, 1997 Central Area Plan amendment 10 2O 25 Miles Current Central Area Plan 200' m~jor art. proposed Miles Central Area Plan amendment (geography of the 'old' Courthouse Area Master Plan) I 0 I $ Miles Miles Draft Central A~ea Plan Amendment ~. Interchanges voroughfare Roads 200' major arterial 200' major art. proposed 120-200' major arterial 90' major arterial 90' major art. proposed ~/70' collector /¥' Streams Central Area Plan - land uses Residential (1.0 - 2.5 D.U.A.) Residential (2.51 - 4.0 D.U.A.) mor, ~ Mixed Use Corridor Neighborhood Mixed Use ~ Community Mixed Use ~ Regional Mixed Llst~-~--~ Light Industrial nelOl General Industrial Note A: Oovemment buildings and other public fa~ilitic8 would be appropriate withld 1he Cheeterf~ld Coun~ Government Center geo~'aphy. 8uoh development ehould oomply with nmt-reeidentlld devldoprnent Rt. 10. Duetothe ;x~xJmityof the eirpoit end as~o~eted noise Impuots, multl-b mily u~s would not be eppropdate. Draft Central Area Plan Amendment 000118 THE PLAN FOR CHESTERFIELD The Central Area Plan CENTRAL AREA PLAN Adopted By The Chesterfield County Board of Supervisors February 12, 1997 Amended By The Chesterfield County Board of Supervisors January 10, 2001 This amendment moved the Southern Jefferson Davis Highway corridor to the Southern Jefferson Davis Corridor Plan~ adopted January 10~ 2001. Amended By The Chesterfield County Board of Supervisors (date of amendment) This amendment added the geography of the Government Center Master Plan to the Central Area Plan. The Government Center Master Plan is now a separate document that addresses details for development within the Government Center oeooraDhv. Therefore, the Chesterfield County Government Center Master Plan is not a part of the Central Area Plan. · How the forces of change are affecting established neighborhoods and businesses in the Central Area, and what the demand will be for new housing, commercial and industrial uses. · Recognizing the importance of the Chesterfield County Airport to the County's future economic vitality. · The protection of existing and proposed industrial areas from conflicting land use development. · The recognition of neighborhoods as the building blocks of the County and its quality of life. · Understanding that area businesses and neighborhoods need to work together to address community concerns. · Providing adequate public facilities to address the impact of development. Key recommendations of the plan include: Expanding the recommended complementary light industrial land uses around the Chesterfield County Airport. EXECUTIVE SUMMARY For many years Central Chestedield County has built on a multitude of strengths: diverse, healthy neighborhoods; long established local business; proximity to many of the region's major employers; and the developing commercial centers located near the County's Airport and Government Center Complex. While areas closer to Midlothian Turnpike and Route 360 have grown at a faster rate, the Central Area is established and familiar, and in many ways the heart of Chesterfield County. Its strength is derived from the uniqueness created by the integration of the various parts: living and working. The Central Area Plan builds on these unique strengths to help effectively guide the area's future. Important issues addressed in the Central Area planning effort include: O00 . t4 1/11/01 THE PLAN FOR CHESTERFIELD The Central Area Plan (Note: A summary of the citizen participation process~ existing conditions and issues and the Community Initiative for the Central Area Plan is available from the Chesterfield County Planning Department.) INTRODUCTION The Central Area (as shown on Map A) fits the image of a livable community; a community located in a well situated and pleasant geography, with healthy neighborhoods, businesses, and industry that are strong contributors to the County's tax base. A community of diverse neighborhoods, the Central Area offers opportunities that fill a variety of housing needs: from mature, settled neighborhoods of substantial homes to neighborhoods of starter homes as well as a variety of multifamily dwelling units that may be the choice of a recent college graduate or a senior citizen. Employment opportunities existing in the Central Area include the developing office center near the Courthouse and a light industrial/office park area developing around the County's airport. As in any community, there are some dilemmas. In some instances, the Central Area's development pattern has resulted in incompatibility between land uses. Few neighborhoods reap the benefits of having established neighborhood organizations to open the lines of communication. Predicaments facing maturing neighborhoods, such as aging housing stock in need of rehabilitation and vacant commercial establishments, may be on the horizon not just for the Central Area, but for Chesterfield County as a whole. All in all, however, the Central Area fits the image of a livable community -- a community of varied neighborhoods and profitable businesses. These assets of livability and economic vitality must be preserved and strengthened as we plan for the future. Striving to do just that, the plan should be used by the public officials and citizens who will shape the area's future. A Plan For Action The following major components are found in the Central Area Plan: Goals: These goals are general statements about what is desirable for the future - what the plan attempts to accomplish. Recommendations: These are statements on ways to reach goals, and what general actions should be taken to achieve them. · The Land Use Plan: This plan will be used as a general guide for future land use decisions. How This Plan Works The Central Area Plan should be used as a general guide for decisions, both public and private, affecting the future of the Central Area. In Chestedield County, plans for physical growth are adopted by the Board of Supervisors and become part of the "Plan For Chesterfield," the County's comprehensive plan. 000~5 1/11/Ol THE PLAN FOR CHESTERFIELD The Central Area Plan A PLAN FOR ACTION L Goals The theme of the Central Area Plan is a belief in the value of a positive image for the community that emphasizes livability and economic vitality. As the Central Area moves toward the twenty-first century, there needs to be a clear vision of the future. The goals listed below establish a framework for the plan's more specific recommendations. These goals, like the recommendations that follow, are not in order of rank or priority. Vitality: Maintain the long term vitality and attractiveness of the Central Area as a quality community offering opportunities for residential and business/industrial uses. The land use pattern for a healthy, livable Central Area should reflect the following: Maintenance of stable, attractive, and diverse neighborhoods that are the building blocks of the residential land use pattern, The provision for high quality employment opportunities through new businesses and growth of existing ones, Maintenance and improvement of the public services and facilities which provide a framework for the land use pattern -- such as roads, water and sewer lines and educational amenities. Character: The preservation of the intrinsic strengths and character of the Central Area, including a strong base of single family housing, is of great importance. When planning at the neighborhood level, we must keep in mind the importance of protecting the character, stability, and integrity of existing housing, while meeting demands for new housing. Neighborhoods are the building blocks of the County and its quality of life. As the County grows, its livability is increasingly determined by the character of its neighborhoods. The conditions and character of the Central Area neighborhoods vary greatly. We must understand these differences. The needs of an older "in town" neighborhood are different from the needs of a new neighborhood located on the rural fringe. New Development: Accommodate new development in the western part of the Central Area, recognizing distinct character differences between developed and undeveloped oped land. This is of primary importance to the future health and vitality of Chesterfield County. This accommodation considers the importance of: The preservation of established neighborhood character in developed areas, The recognition of the County Airport as an anchor to Chesterfield County's economy, by promoting synergistic relationships between the airport and future industrial activity. II. Recommendations The land use plan for the Central Area seeks to provide a high quality residential location over the long term, together with the development of a quality employment center. The need is to conserve the established residential areas, while accommodating the area's strong potential for economic development. Development in the Central Area has taken the form of single family subdivisions, scattered multifamily complexes, small to medium sized shopping areas often along highway corridors, large employment centers, industrial parks, and a once in a lifetime economic development opportunity of an airport. Although this development pattern has produced a livable community, the shifting pattern of growth has contributed to disinvestment in some neighborhoods, created conflicting land uses, and resulted in many vacant areas "leapfrogged" by development. Land Use Recommendations Balance: Recognize in land use decisions the vital importance of balance between neighborhoods and employment opportunities. Accommodate growth in response to the Central Area's unique opportunities. Accommodation: Provide for the accommodation of future residential development in balance with other land uses. Environment: Promote environmental quality and community integrity through continued good site plan design, adequate transition, and buffering. Pattern: Protect the validity of a variety of land uses by providing adequate separation and buffering. 5. Public Facilities and Services: Provide adequate public facilities to address the THE PLAN FOR CHESTERFIELD The Central Area Plan impact of development. Develop needed community facilities and services in a cost effective manner by following the County's Public Facilities Plan. Development Around the Chesterfield County Government Center: To insure visual compatibility and appropriately reflect the historic significance of the Courthouse area, future non-residential development in the area around the Chesterfield County Government Center should incorporate the same Federalist and Colonial architectural design features as other non-residential developments in the area, such as the Chestedield Meadows Shopping Center. (See Map H) Economic Growth and Business Development Recommendations 1. Chesterfield County Airport: Recognize the importance of the airport to the County's future economic vitality and protect this important asset from land uses that would be in conflict with activities inherent to airport operations. 2. Route 288 Corridor: Focus on the regional transportation and industrial location advantages of the Route 288 corridor. Actively market the light industrial and regional mixed use potential of designated areas along the corridor. 3. Government Center: Encourage compatible commercial development in areas adjacent to the Chestedield County Government Center Complex. 4. Industrial Development: Protect existing and proposed industrial areas from conflicting residential land use development. 5. Business Location: Provide convenient business locations that reduce traffic and travel time. 6. Community Involvement: Encourage business community involvement in the Community Initiative (see following section). Public Facilities and Transportation Recommendations Capital Improvement Program: Continue to use the County's Public Facilities Plan as the primary guide for initiating future public facilities projects in the County's Capital Improvement Program. Thoroughfare Plan: Encourage development proposals to conform to the Thoroughfare Plan with respect to the construction of_road improvements and the dedication of right-of- way, including the future extension of Courthouse Road from it's terminus adjacent to L. C. Byrd High School eastward to Salem Church Road. Government Center Road Network: Construct sections of the ultimate Government Center Road Network in conjunction with the construction of any additional development within the Government Center Complex. Historic Resource Recommendation Adaptive Reuse of Historic Properties For Non-residential Uses: Provide support through land use decisions on historically significant properties located in agricultural and residential zoning districts, provided that the use does not significantly impact adjacent residential areas, or detract from the agricultural or residential character of the area. III. The Land Use Plan The Land Use Plan seeks to enhance the special character of the Central Area and to help guide the changes in the development pattern that may take place over the next twenty years. The plan strives to: · Provide for the livability and the economic vitality of the Central Area in the future. Preserve and accommodate growth in response to the Central Area's unique opportunities by working toward a balanced distribution of employment and housing options. Recognize the importance of the Airport to the County's future economic vitality and to protect this important asset from land uses that would be in conflict with activities inherent to airport operations. Protect existing and proposed industrial areas from conflicting residential land use development. The Land Use Plan illustrates the recommended future development pattern for the Central Area. It provides more than an adequate supply of additional acreage for various land uses relative to market demand projections. This map ( Map F) will be useful as a guide for all future decisions, including rezonings and other land use decisions. Key features of recommended uses are presented in Chart 3. O00 :t? IV. Other Considerations 4 1/11/01 THE PLAN FOR CHESTERFIELD The Central Area Plan Specific Area Considerations The accommodation of new development in the western part of the Central Area is of primary importance to the future health and vitality of Chesterfield County. Important considerations include preserving established neighborhood character, building quality neighborhoods for the future, and recognizing the County Airport as an anchor to Chesterfield County's economy through promoting synergistic relationships with future industrial activity. The character of the northern portion of the planning area is predominantly residential with some mixed use commercial and office development. The plan recommends this land use pattern continue. Challenges include an aging housing stock, a decline in the number of commemial services in the aroa, and the effective integration of future construction on undeveloped land adjacent to existing developed areas. The character of the area west of Route 10 includes residential development as well as major industrial, office and commercial employment centers, an irreplaceable asset in the Chesterfield County Airport, and, significant vacant land available for future development. Challenges to the future development of this area include rapid growth and providing an effective transition between residential and non-residential land uses. The land uses recommended here will 1 ) set aside larger area for future industrial use to optimize economic development opportunities associated with the Chesterfield County Airport, 2) preserve and protect stable neighborhoods and 3) provide effective separation and buffering of commemial, office, and industrial uses from residential areas. Typically, the southern portion of the Central Area is characterized by employment centers, neighborhoods, and commercial goods and services. Future land use recommendations support continued development in the form of residential, office and community commercial uses. The preservation of the intrinsic strengths and character of the Central Area, including a strong base of single family housing is of groat importance. At the same time this preservation must go hand in hand with meeting the demand for development on vacant land and the need for revitalization of some older areas. 1/11/Ol THE PLAN FOR CHESTERFIELD The Central Area Plan · Chart 3 LAND USE CATEGORIES The plan recommends the following land use categories as illustrated on Map F. NEIGHBORHOOD CONVENIENCE CENTER: (Not shown on Land Use Plan) Neighborhood oriented uses (C-1 and O-1 Districts) such as limited retail, personal services, and offices. Limited retail, personal service, and office centers should be provided within planned residential areas to attract customers from immediate neighborhoods only. Preferably, they should be planned in conjunction with new residential projects. These centers should be sited on one corner of an intersection of two collector streets, or where a collector street intersects with an arterial road. NEIGHBORHOOD MIXED USE: Neighborhood oriented retail development (C-2 District) including small shopping centers and other commercial and office services. OFFICE Professional and administrative offices. Supportinq retail and service uses would be appropriate when part of a mixed use center of aqqreqated acreaqe under a unified plan of development and when located interior to the project, and when the project is located with access to intersectin.q transportation corridors. (O- MIXED USE CORRIDOR: Residential developments of various densities, as well as professional, business, industrial, and administrative offices with integrated supporting uses. Such uses should extend approximately 1,000 feet from the major arterial road; however, existing natural or built boundaries (such as bodies of water, floodplains, rights-of-way, access locations or utility corridors) are preferable to an arbitrary depth, such as 1,000 feet. · Note: Nursery schools, child or adult day care centers, kindergartens, hospitals, and other places of assembly are not appropriate on Route 10 (Ironbridge Road) between Kingsland Road and Route 288 due to the proximity to the Runway Approach Surface at the Chesterfield County Airport. · Note: Based on findings contained in the Market Assessment for the Central Area, new multi-family residential development is generally not appropriate north of Route 288. COMMUNITY MIXED USE: Community-scale development (C-3 District) including shopping centers, other commemial and office uses, and integrated townhouse or multi-family residential uses. Note: Based on findings contained in the Market Assessment for the Central Area, new multi-family residential development is generally not appropriate north of Route 288. REGIONAL MIXED USE: A mixture of integrated office, shopping center, light industrial parks, and/or higher density residential uses. Where appropriate, this area could include community scale mixed uses such as shopping centers, other commercial uses or offices. Note: Based on findings contained in the Market Assessment for the Central Area, new multi-family residential development is generally not appropriate north of Route 288. LIGHT INDUSTRIAL: Light industrial uses 0-1 District uses and some I-2 District uses) that are dependent upon raw materials first processed elsewhere. Limited retail and service uses that are accessory to industrial uses are also permitted when part of an integrated industrial development. GENERAL INDUSTRIAL: Industrial uses (I-1 and I-2 District uses and some I-3 District uses may be appropriate if they have the same general character as I-1 and I-2 uses). Limited retail and service uses that are accessory to industrial uses are also permitted when part of an integrated industrial development. General Notes: · Within all land use categories, zoning proposals should be analyzed to determine specific impacts of individual projects on existing and future development. · Transportation impact and required road improvements for specific development proposals should be evaluated through the zoning and plan review processes. · Appropriate land use transitions should be provided between existing and future residential development and higher intensity uses. · In some cases, future land use classifications are appropriate if parcels are part of a larger scale development plan that provides for an aggregation of parcels, thereby allowing sufficient land to provide appropriate buffers and land use transitions. · The rural forested character of Newbys Bridge Road should be preserved. Further, any non- residential uses along Newbys Bridge Road, north of Whitepine Road Extended, should be oriented toward the interior of projects having an internal road network. · Light industrial uses adjacent to existing or future residential areas should be designed in a campus style setting to be achieved through preservation of forested character, landscaping and buildings with architectural styles and materials of the quality found in office/industrial parks such as Moorefield or the Arboretum. 000119 1/11/01 I-- LU UJ 000~;80 THE PLAN FOR CHESTERFIELD The CentralArea Plan Refer to the Land Use Categories description contained in Chart 3. Sites for Neighborhood Convenience Centers are not shown on this map. Airport Impact Area: Due to the impact of daily airport op- erations on residential development, future residential de- velopments in the area most impacted by the Chesterfield County Airport, currently designated on the Zoning Map for Chesterfield County as the outer Airport Height Ob- struction limit, should have mechanisms to notify future home owners about the location and effect of the Airport before the purchase of their homes. With appropriate access, transportation improvements, and transition to the adjacent single family neighborhood, mixed use corridor uses may be appropriate in this loca- tion. Due to the proximity of the two elementary schools and the limited size of the parcels, uses will be limited in the mixed use corridor along Hopkins Road. Office and resi- dential uses only, with no supporting retail uses, are ap- propriate in this area due to these site limitations. Cogbill Road Extended shall not be connected to Newbys Bridge Road, until Newbys Bridge Road Is reconstructed es a two (2) lane roadway to VDOT Urt)~n Minor Ar~riai Standards from Waimsley Boulevard to its intemection with Cogbill Road Extended. The development of this regional mixed use node is de- pendent upon transportation improvements, to include among other things, the east-west arterial as shown on the Thoroughfare Plan. Certain neighborhood commercial uses may be appropri- ate at this quadrant with appropriate access, architectural design compatible with the provisions of the Plan and de- sign controls which provide protection of and compatibil- ity with the adjacent residential neighborhood. 000 2:1. ~/~ ~/0~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: June 23, 2004 Item Number: 8.B.10.d. Subiect: Set Public Hearing to Consider an Amendment to the Zoning Ordinance Relating to Lighting County Administrator's Comments: P~c~ (~ °~ '~r~°t J'~J~ ~44¢~ County Administrator: Board Action Requested: Set a public hearing for July 28,2004 to consider an amendment to the Zoning ordinance relating to lighting. Summary of Information: The Planning Commission has recommended an amendment to the Zoning Ordinance to address lighting standards in Agricultural and Residential districts. The amendment would move the lighting standards from the O,C and I Districts to Countywide standards thereby making them applicable to all Zoning districts , except for single family residential uses. The draft Ordinance also exempts pedestrian style lighting from the requirement that the light source be shielded from direct view. Preparer: Kirkland A. Turner Title: Director of Planning C:DATNAGENDN2004/JUNE23/SETPHRE:LIGHTING/ROGERS Attachments: Yes ~ No O00~2Z AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY ADDING SECTION 19-508.3 AND DELETING SECTION 19-573 RELATING TO EXTERIOR LIGHTING BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-508.3 of the Code o£ the County of Chesterfield, 1997, as amended, is added and Section 19- 573 is deleted to read as follows: Article VII. Development Standards Manual ooo Division 1. Development Standards ooo Subdivision 1. General Provisions - Countywide ooo Sec. 19-508.3. Exterior li,,hting. With the exception of single family residential uses, all exterior lights shall be arranged and installed so that the direct or reflected illumination does not exceed five-tenths foot candle above background, measured at the lot line of any adjoining A, R, R-TH, MH or R-MF district. Except in village districts where light standards may be required to be compatible with unique architectural styles or developments having ornamental pedestrian style lighting, lighting standards shall be of a directional type capable of shielding the light source from direct view from any adjoining A, R, R-TH, MH or R-MF district or public right-of-way. ooo Division 3. Development Requirements--Office, Commercial And Industrial ooo Subdivision 1. General Provisions, Development Requirements - Countywide OOO .q (2) That this ordinance shall become effective immec~ately upon adoption. 1923:65202.1 000123 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 2 Meetin~l Date: June 23, 2004 Item Number: 8.B.10.e. Subiect: Set Public Hearing to Consider Amending the County's Emergency Response Cost Recovery Ordinance to Allow the County to Recover Additional Costs and to Permit Restitution County Administrator's Comments: /~.co~¢~.~ (~,,%~'~-~.4.~ ~4~ County Administrator: Board Action Requested: The Board is requested to hold a public hearing on July 28, 2004 to consider revising the county's emergency response cost recovery ordinance to: (1) increase the emergency response amount from $100 to $250, and (2) to permit the option of recovery of the Fire Department's expenses through court- ordered restitution. Summary of Information: Pursuant to state law, the county has adopted an ordinance allowing the county to recover its expenses incurred for emergency responses to several traffic offenses: the operation of a motor vehicle while impaired (DUI), reckless driving, driving without a license and leaving the scene of an accident. Under our current ordinance, the county can recover either a flat fee of $100 or a minute-by-minute accounting of actual costs not to exceed $1,000.00. The overwhelming majority of the offenses have been billed at the flat rate amount to recover Police Department expenses; approximately 3% of the invoices have been for minute-by-minute accountings of Fire Department costs. When originally adopted in 2002, the ordinance provided for cost recovery for only DUI incidents, but it was amended in August 2003 to include certain non- Preparer: Steven L. Micas Title: County Attorney 2705(00) :65588.1 (65545.1) Attachments: No I# CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 DUI traffic offenses. The addition of the new offenses has greatly increased the number of invoices from approximately 100 per month to 400 per month. At this time, payments for the newer charges reflect only voluntary payments because the collection process is not yet complete for those charges. Nonetheless, to date, the County has sent out 3800 invoices and recovered $124,602. Effective July 1, 2004, amendments to the state code changed the flat fee amount from $100 to $250. This increase in the amount will allow the County to recover for its emergency response costs and also to address the administrative, court and staff costs that have been incurred in collection efforts under the ordinance. The Fire Department would like to reserve the option of the court-ordered restitution as an alternative collection method. The Police and Fire Departments support the adoption of this ordinance. Staff requests that the revised ordinance become effective as of August 1, 2004. 2705(25) (00) :65588.1 000~t25 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 13-71 RELATING TO REIMBURSEMENT OF EXPENSES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 13-71 of the Code of the County o£ Cheste_rfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 13-71. Reimbursement of expenses incurred in responding to DUI and other traffic accidents or incidents. (a) A person convicted of violating any of the following provisions shall be liable in a separate civil action for reasonable expenses incurred by the county or by any volunteer rescue squad, or both, when providing an appropriate emergency response to any accident or incident related to such violation. Personal liability under this section for reasonable expenses of an appropriate emergency response shall not exceed $1,000.00 in the aggregate for a particular accident or incident occurring in the county: (1) The provisions of Code of Virginia §§ 18.2-51.4, 18.2-266 or 29.1-738, as amended, or a similar county ordinance, when such operation of a motor vehicle, engine, train or watercraft while so impaired is the proximate cause of the accident or incident; (2) The provisions of Code of Virginia, tit. 46.2, ch. 8, art. 7 (§§ 46.2-852 et seq.), as amended, relating to reckless driving, when such reckless driving is the proximate cause of the accident or incident; (3) The provisions of Code of Virginia, tit. 46.2, ch. 3, art. 1 (§§ 46.2-300 et seq.), as amended, relating to driving without a license or driving with a suspended or revoked license; and, (4) The provisions of Code of Virginia, § 46.2-894, as amended, relating to improperly leaving the scene of an accident. (b) In determining "reasonable expenses", the county may bill a flat fee of 250.00 or a minute-by-minute accounting of the actual costs incurred. As used in this section "appropriate emergency response" includes all costs of providing law-enforcement, fire-fighting, rescue, and emergency medical services. The Court may order as restitution the reasonable expenses incurred by the county for fire-fighting, rescue and emergency medical services. (c) The fire and police departments shall compile a report of the reasonable expenses of the appropriate emergency response for each accident or incident and forward that information to the county attorney's office or the accounting department for appropriate proceedings. The fire department shall have the same reporting requirements except for accidents or incidents for which restitution is sought. (2) That this ordinance shall become effective August 1, 2004. 2705:65545.1 1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: June 23, 2004 Item Number: 8.B.10.f. Subject: Set Public Hearing Date to Consider Acceptance and Appropriation of a Grant Awarded by the Department of Criminal Justice Services (DCJS) for the Law Enforcement Terrorism Prevention Program Grant County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board of Supervisors to set July 28, 2004 for a public hearing to consider acceptance and appropriation in FY2005 of a grant award from the Department of Criminal Justice Services, Law Enforcement Terrorism Prevention Program in the amount of $503,817 and authorize the County Administrator to execute all documents. Summary of Information: The Chesterfield County Police Department has been awarded a grant from the Department of Criminal Justice Services, Law Enforcement Terrorism Prevention Program Grant. The funding will be used to purchase equipment to enhance the police department's homeland security and terrorism prevention efforts. FY2005 Federal $503,817 Local $ 0 Total $503,817 Preparer: Colonel Carl R. Baker Title: Chief of Police Attachments: Ycs CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: June 23, 2004 Budget and Management Comments: The Police Department is requesting the Board set a public hearing to accept and appropriate funds for a Department of Criminal Justice Services (DCJS) Law Enforcement and Terrorism Prevention grant. The grant amount is $503,817 and requires no local cash match. The funds will be used to purchase equipment not originally expected to be spent for the purpose of enhancing the police department's homeland security and terrorism prevention efforts. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: June 23, 2004 Item Number: 8.B.10.g. Subiect: Set Public Hearing to Amend Sections 17-2, 17-46, 19-181 and 19-185 of the Code of the County of Chesterfield, 1997, as Amended County Administrator's Comments= /~~J (~1. ~'s' '~t. ,/~J~-~- ~ County Administrator: ~ Board Action Requested: Board of Supervisors set July 28, 2004 for a public hearing to consider amendments to the Code of the County of Chesterfield. Summary of Information' The Planning Commission held their public hearing on the attached zoning and subdivision ordinance amendments on June 15, 2004. One person spoke in favor of the amendments to sections 17-2 and 17-46 as recommended by the Planning Commission. One person spoke in opposition to the amendments to sections 19-181 and 19-185 as recommended by the Commission. That person was generally in favor of these amendments, but requested a modification that the Commission did not include in their recommendation. Following their public hearing, the Planning Commission unanimously recommended approval of the enclosed zoning and subdivision ordinance amendments. The Planning Department has a continuing project to update the zoning and subdivision ordinances in response to the needs of our citizens, the development community and code enforcement activities. This is the second in an ongoing series of such amendments. Preparer: Kirkland A. Turner Attachments: Title: Director of Planninq C:DATA/AG ENDA/2003/J U NE23/AM ENTS/GOK Yes ['~ No 000129 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Family divisions (sections 17-2 and 17-46) This amendment is designed to improve standards for family divisions by: · Minimizing circumvention of the subdivision ordinance · Protecting citizens who buy illegally created parcels · Permitting family exemptions to the subdivision process similar to other jurisdictions The amendment, as recommended by the Planning Commission will establish: · A requirement to own property for two (2) years before division to immediate family members for land acquired after January 1, 2005 · A requirement for the second family member to own the property for five (5) years before transfer to a non-family member · A procedure for seeking exceptions to these ownership periods for hardship · A presumption of intent to circumvent the ordinance if ownership periods are violated · Penalties for violation of ownership standards · Requirements for notes on plats to advise future purchasers of the family division restrictions Vehicle storage yards in I-1 districts (sections 19-181 and 19-185) This amendment was requested by mini-warehouse owners and is designed to permit the outdoor storage of vehicles as a restricted use in I-1 zoning districts. This amendment, as recommended by the Planning Commission, will permit vehicle storage yards in I-1 zoning districts if they comply with the following standards (a conditional use will be required for vehicle storage yards that do not comply with these standards): · The use is accessory to warehouses/mini-warehouses · The use is screened from view · There is no outdoor vehicle maintenance · There is no vehicle sales · No vehicle stored on site exceeds the height of surrounding buildings, walls or fences The owner of a mini-warehouse facility requested that the vehicle storage height requirement be eliminated. The Commission elected to retain this requirement to improve enforcement of the ordinance. 000 .30 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING THE FOIJ.OWING SECTIONS: Changes to development standards: 17-2 and 17-46 increase standards for family subdivisions to minimize circumvention of the subdivision ordinance; require land to be owned by the family member for five (5) years prior to a family division; require land to be owned by the family member for five (5) years after a family division; require affidavits of intent; establish legal presumptions regarding violations; establish penalties, restrictions and corrective measures for violations of the family division process and require warning language on plats to alert future property owners of the family division restrictions; and 19-181 and 19-185 to permit outdoor vehicle storage, accessory to warehouses, as a restricted use in I-1 districts; BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 17-2, 17-46, 19-181 and 19-185 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: [Amendment 2. (a)] 17-2. Definitions Subdivision, residential parcel: The division, per article II division IV, of any parcel of land for residential use, into two (2) or more parcels all of which are more than five (5) acres, and which: OOO (a) Residential parcel subdivisions shall include: Family subdivisions which shall be defined as a single division of land to create a lot or a parcel for the purpose of a sale or gift to a member of the immediate family of the property owner including a partition of property owned by immediate family members. Only one such division shall be allowed per family member and shall not be for the purpose of circumventing this chapter. For the purpose of this subsection, a member of the immediate family shall be defined as any person who is a natural or legally defined offspring, spouse, sibling, grandchild, grandparent or parent of the owner. Family subdivisions shall comply with all applicable requirements of the zoning ordinance and the standards set forth in this chapter. Access shall be provided as required by the Code of Virginia. Family subdivisions shall comply with the following requirements: The property owner requesting approval of a family subdivision shall have owned the property for a continuous period of not less than two (2) years immediately preceding the filing of the family subdivision application. This subsection shall not apply in the case of the death of the owner, and 1923:65486.3 3 O00 t3 l 1923:65486.3 (ii) (iii) (iv) the estate executor or administrator shall be permitted to transfer the property to any eligible family member(s) of the decedent as defined in subsection (a) for the purposes of facilitating the family subdivision. Upon application, the director of planning may grant relief to this two (2) year retention period in cases of severe hardship including foreclosure, judicial sale, condemnation, bankruptcy or permanent relocation by the owner out-of-state. This subsection shall apply only to property acquired by the owner subsequent to January 1, 2005. Lots or parcels created through a family subdivision shall be titled in the name of the original recipient for whom the subdivision is made for a period of not less than five (5) years. Upon application, the director of planning may grant relief to this five (5) year retention period in cases of severe hardship including foreclosure, death, judicial sale, condemnation, bankruptcy or permanent relocation by the owner out-of-state. Additionally, the director of planning may approve the transfer of property between eligible family members as defined in subsection (a) within the five (5) year retention period. Any such relief granted by the director shall be in the form of an instrument that the applicant shall record against the parcel in the land records of the Circuit Court. Family subdivisions that do not comply with these requirements shall be presumed to have intended at the time of approval to circumvent this chapter and shall be deemed to be in violation of section 17-6. Any such lots or parcels shall be denied a building permit and, if a building permit has already been issued, shall upon discovery_ be subject to provisions of section 17-12 and 17-13. Further, the director of planning may take any reasonable actions necessary to ameliorate the effect of such circumvention including, without limitation, requesting the board of supervisors to adopt an ordinance pursuant to state law that vacates the subdivision in whole or in part. All proposed plats for family subdivisions shall include on the plat an affidavit under oath and penalty of perjury_ from the proposed grantor that identifies the subdivision as being for the purposes of conveyance to a qualifying family member and identifies the receiving family members and their relationship to the grantor. All family subdivision plats must contain a conspicuous note containing the following language: "The Chesterfield County Subdivision Ordinance requires the original recipient of a parcel or lot created by a family subdivision to retain ownership of the property for not less than five years unless granted relief by the director of planning. Any violation of this requirement shall be presumed to constitute a circumvention of the subdivision ordinance and may result in corrective action taken by the County including, without 4 000 L32 limitation, imposition of applicable penalties, denial of building permits, and/or vacation of the subdivision." Sec. 17-46. Residential parcel subdivision and parcel line modification plat requirements. 000 (3) The record plat shall graphically show the following: 000 An affidavit under oath and penalty of perjury from the proposed grantor that identifies the subdivision as being for the purposes of conveyance to a qualifying family member and identifies the receiving family members and their relationship to the grantor. A note stating "The Chesterfield County Subdivision Ordinance requires the original recipient of a parcel or lot created by a family subdivision to retain ownership of the property for not less than five years unless granted relief by the director of planning. Any violation of this requirement shall be presumed to constitute a circumvention of the subdivision ordinance and may result in corrective action taken by the County including, without limitation, imposition of applicable penalties, denial of building permits, and/or vacation of the subdivision." [Amendment 2. (d)] Sec. 19-181 Uses permitted with certain restrictions The following uses shall be permitted in the I-1 District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to the provisions of section 19-13: (h) 1923:65486.3 000 Vehicle storage yards provided that: Such use is accessory to the operation of a warehouse or mini-warehouse facility, The portion of the warehouse or mini-warehouse facility used for vehicle storage yards is screened as follows: ao The view of vehicle storage yards need not be screened from properties in I-2 or I-3 districts or from existing outside storage areas on adjacent properties 5 000 33 Except as noted above, the view of vehicle storage yards shall be screened from public roads and adiacent properties where outside storage is permitted. Screening shall be accomplished by building layout or durable architectural walls or fences constructed of comparable materials and using a design compatible to the warehouse building(s) on the property unless the director of planning determines that: Berms or other land forms can be installed that provide screening which meets the spirit and intent of the zoning ordinance; and (ii) The berms or land forms are part of the natural terrain or integrated to appear that they are part of the natural terrain. Except as noted above, the view of vehicle storage yards shall be screened from adjacent properties in R, R-TH, RMF, O, MH or I-1 districts and from adjacent properties in an A district that is designated on the comprehensive plan for R, R-TH, RMF, A, O, MH or I-1 districts. Screening shall be accomplished by a compound design such that warehouse buildings block the view of the vehicle storage area. Openings between buildings shall be permitted for underground utilities, fire code requirements and unique site constraints. Views of vehicle storage areas through such openings shall be precluded through the use of screening walls constructed of comparable materials and using a design compatible to the warehouse building(s) on the property. (3) No outdoor vehicle maintenance is permitted, (4) No vehicle sales are permitted, No vehicle shall be stored that exceeds the height of the surrounding warehouse buildings, walls or fences. Sec. 19-185. Required conditions. In addition to the other requirements of this chapter, the conditions specified in this section shall be met in the I-1 District. (a) All uses, including storage, shall be conducted entirely within an enclosed building, except for accessory parking, loading and unloading facilities, and vehicle storage as allowed per section 19-181 (h). ooo (2) That this ordinance shall become effective immediately upon adoption. 1923:65486.3 6 000 34 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: June 23, 2004 Subiect: FY2004 Year End Adjustments County Administrator's Comments: Item Number: 8.B.11. County Administrator: Board Action Requested: Approve FY2004 year-end revenue and expenditure adjustments as follows. 1. Appropriate revenues and expenditures for specific programs as well as authorize reallocations among General Fund departments and related funds as outlined on Schedule A. 2. Appropriate revenues and expenditures and authorize other adjustments for specific programs and Non-General Fund departments as outlined on Schedule B. 3. Authorize the County Administrator to reserve and appropriate into FY2005 unspent FY2004 appropriations, contingent upon positive results of operations within individual departments and Countywide, as determined by the County's financial audit as outlined on Schedule C. Summary of Information: At the end of each fiscal year, staff requests revisions among appropriation categories consistent with year-end projections of revenues and expenditures. Adjustments necessary at fiscal year-end are described below. Preparer: RebeccaT. Dickson Title: Director, Budget & Management Attachments: Yes [-~No # 0OO~35 I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin l Date: June 23, 2004 Each year, most departments reduce their personnel budgets by an amount equal to 4% of their personnel costs. This budgeted reduction assumes attrition (or turnover) within the department. The 4% is based on an expected countywide average with some departments experiencing more and some departments experiencing less turnover. Several departments did not experience the budgeted 4% turnover, which has resulted in the need for changes in allocations. Among public safety departments, the budget for the Police Department will require an additional appropriation due primarily to costs for retiree healthcare, workers compensation and overtime. The budget for the Sheriff and local jail will require additional appropriation due primarily due to overtime, medical expenses, workers compensation, low turnover, and retiree healthcare expenses. In the management services area, the budget for the Waste and Resource Recovery department requires adjustment due largely to vendor service contracts and the General Services Administration budget requires adjustment due to low turnover and higher than budgeted benefit costs. The Department of Real Estate Assessments also requires additional funds due primarily to a workers compensation expense. In the county administration area, the clerk's office required additional funds due primarily to expenses related to the hurricane and higher than normal postage expenses. In addition, adjustments are required for state sales tax and the corresponding transfer to schools. The revised state sales tax estimate for the year is $382,144 below the FY2004 adopted budget. The School Board took action to reflect this most recent estimate at their May 25, 2004 meeting. Transfers, unspent appropriations, and in some cases the use of departmental revenues over the budget are being utilized to increase appropriations for departments that would otherwise have exceeded budgeted expenditures. Schedule A County Departmental Revenue and Expenditure Budget Adjustments Revenue Animal Control Assessor Building Inspections-CDIS Buildings and Grounds Clerk of the Circuit Court Clerk to the Board of Supervisors Commissioner of Revenue Commonwealth's Attorney Disability Services Board Economic Development Extension Services Environmental Engineering General Services-Administration Juvenile Detention Home Library Miscellaneous Parks and Recreation Police Sheriff and Jail Social Services (local subsidy) Transportation Transfer to Schools-State Sales Tax Reserve for Capital Projects Transfer to Grants Transfer to Capital Projects Waste and Resource Recovery Youth Services 192,018 86,703 191,422 50,000 160,000 152,000 (382,144) Total Change $ 449,999 Expenditures $56,800 64,794 (2O5,OOO) 50,000 (27,500) 52,000 (37,000) 43,500 (7,500) (37,000) (2o,000) 24,400 47,113 (41,011) (55,000) 183,776 485,185 (45,271) (35,000) (382,144) (75,020) 36,520 238,357 160,000 (25,000) $ 449,999 Notes: (1) Accounts receivable billings in the amount of $77,273 to the Henricus Foundation for FY2002 were written off in FY2003. O00 L37 Schedule B Other Funds - Revenue and Expenditure Budget Adjustments Grants: Fire - Police command unit vehicle Juvenile Drug Court - excess revenues received Vehicle & Communications Maintenance: Radio Shop County Capital Proiects: Chesterfield Development Information System (CDIS) - Equipment County Complex Roads Jail Canteen Automated Booking Debt Total County Capital Projects: Revenue Expenditures $36,520 $36,520 37,500 37,500 $165,665 $165,665 205,000 205,000 (5,143) (5,143) (100,000) (100,000) 61,543 61,543 161.400 161.400 Total Other Funds: $401.08,5 $401.0 000 35 .Schedule C Reserves, Carried Forward and Appropriated into FY2005 Contingent on Individual Item Results of Operations Animal Control - Donations and recycle proceeds, license plate revenue Convention Center - prior commitment Debt Service Disability Services Board DUI Fees Environmental Engineering - BMP maintenance revenue received Environmental Engineering - GIS Map sales Fire & EMS - Donations Fire & EMS - Revenue recovery Health - West Nile Virus Program & Indigent Care Human Resource Management James River Advisory Council MH/MR/SA - State funds for psychological rehab. Services MH/MR/SA - Federal funds for substance abuse Parks and Recreation - Donations Police - Donations Partner Group Revenue Maximization from State DSS (Title IVE Partner) Social Services - federal housing funds Vulcan contract Wellness Program Reserves, Carried Forward and Appropriated into FY2005 Individual Reserves Contingent Upon Positive Results of Operations Comprehensive Services Act- vendor increases Balance of FY05 merit increase needed in FY06 budget Chesterfield University - prior commitment Clerk of Circuit Court - replacement carpet County Administration - Prior Commitments E-911 Center - telephone system Economic Development Incentives Economic Development - consultant services Employee Benefits Environmental Engineering - replacement capital Extension Services - Grass Roots program Fire & EMS - volunteer company donations Fire & EMS - Workman's compensation claim payment Fire & EMS - equipment General Fund contribution to Risk Mgr. worker's compensation reserve Information Systems Technology - virus software Intergovernmental Relations - replacement computer equipment Juvenile Detention Home - operating JDR Judges - filing system Parks & Recreation - Replacement capital Libraries - Books and Electronic Resources MH/MR/SA - telephone system upgrade for Rogers Bldg. Police - joint training Social Services - Families First grant transfer Additional per diem costs for the Regional Jail in FY2006 Technology improvements $9,608 812,648 505,027 2,273 75,000 225,000 193,593 16,986 798,718 54,150 5,400 76,225 111,600 12,500 2,500 952 735,800 24,000 150,000 4,000 $3,815,979 $ 200,000 741,400 6,7OO 35,000 100,000 14,746 119,621 35,000 400,000 31,000 2,500 10,000 150,000 50,000 200,000 99,000 3,800 200,000 4,000 31,025 37,000 100,000 14,752 16,416 300,000 25,000 $2,926,960 Other Funds to Be Reserved and Carried Forward and Appropriated into FY2005: Airport - Grant matches, security improvements, capital (results of operations) Drug Court Fleet- Fuel island renovation Utilities Radio Shop - (Results of operations) Youth Group Home - security upgrades $48,900 37,500 36,000 304,800 307,943 37,104 Total Other Funds: $772,247 000 40 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 23, 2004 Item Number: 8.B.12.a. Subiect: Request to Quitclaim a Portion of a Storm Water Management System/Best Management Practice Easement Across the Property of Parker Homes, Incorporated County Administrator's Comments: //~~~ ~/~e4~ County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a storm water management system/best management practice easement across the property of Parker Homes, Inc. Summary of Information: Parker Homes, Inc. has requested the quitclaim of a portion of a storm water management system/best management practice easement across its property as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Matoaca Preparer: John W. Harmon Title: Ri,qht of Way Mana,qer Attachments: --']No 0141 VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF A STORM WATER MANAGEMENT SYSTEM/BEST MANAGEMENT PRACTICE (SWM/BMP) EASEMENT ACROSS THE PROPERTY OF PARKER HOMES, INC. LM WY CAM~ 'FI. AGE SALTEN CT ,INE CT rtl --I C~ Chesterfield County Department of Utilities Right Of Way Office CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 23, 2004 Item Number: 8.B.12.b. Subiect: Request to Quitclaim Eight-Foot and Sixteen-Foot Sewer Easements and Ten Foot Temporary Construction Easements across the Property of Bon Secours - Saint Francis Medical Center, Incorporated Count, Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate 8' and 16' sewer easements and 10' foot temporary construction easements across the property of Bon Secours-St. Francis Medical Center, Inc. Summary of Information: Bon Secours-St. Francis Medical Center, Inc. has requested the quitclaim of 8' and 16' sewer easements and 10' temporary construction easements across its property as shown on the attached plat. Staff has reviewed the request and approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Ri,qht of Way Manaqer Attachments: Yes ['~No 000143 VICINITY SKETCH REQUEST TO QUITCLAIM EIGHT FOOT AND SIXTEEN FOOT SEWER EASEMENTS AND TEN FOOT TEMPORARY CONSTRUCTION EASEMENTS ACROSS THE PROPERTY OF BON SECOURS-ST. FRANCIS MEDICAL CENTER. INC. t OLD HUNDRED RD Chesterfield Count~ Department of Utilities 000~44 , GRAPHIC SCALE 1 INCH ,~,,~50 FEET 1~ t'lt3 r'~/% ~ ~ CH'D=S71'41 '52"E I~A ~% ~Tt, /'J/"l ~,,.- '"'~U · N 3695177.45 ~ 16.06' r"/,.[D i~., ' u , K /~ -'~ [~0' .'~1r · ~, /; · .,.v6 . ,~, CONSmUCTION_.._~ ~ /,J ,N?'~4L" '~ ~,. ~. c..:::~ (2,517 SQ. FT.) 5~' ,~. "/ ,I,,._ r"J -~ ~ '1 SEWER EASEMENT & TEMP,-.---.-~ ~4 ' / ~ -~T' f' , _ -" ~co,~,,.'s'*-N' EASEMENTS TO BE VACAiED ~. ~ .~/. ! / C';~O'.,_ 03 MEDICAL CENIER, INC "~/ ~. ,[ ! / 'r co DB:5~72 PG:64.2 ' ,-~ ~ 7', / ,' / BON SECOURS-ST. FRANCIS I ~ TAX ID NO.: 726695070600000 , ~ ~ ti I / ~:e4~. 16' SEWER ~ ~t~ ~ T~ID NO.: 726695070600000 . EASEMENT ~. ~t~ ;.~'" ........ (3.896 se. FT.) ~ :~/:2 ~.TP __.~_O/__T.E.~_P=.. ~. ~:r. /._~/ CONSTRUCTION ~ ~< .~ (2,352 SQ. FT.) SAN SEWER EASEMENT ,,' ~// ~ ~ ~ ~nn · _..~ L.~¢' ,.;_ ~ ROD J . BON SE'COURS-ST. FRANCIS ~ FOUND , T MEDICAL CENTER. INC. ~ I I /' DB: 5472 PG:642 . ~ ~ ~ 13701 CENTER POINTE PARKWAY ~tJU~= ~'Ae~"lJClklT ,.~1 J ~J TAX ID NO.: 726694876300000 ' IlO 8 8 1o DB:4175 PG:IO ~ ~ ~ 8'. SAN. SEWER EASEMENT & I ~ /10 TEMP. CONSTR. EASEMENT BON SECOURS-ST. FRANCIS ~ J I'~ DB:4155 PG:341 MEDICAL CENTER, INC. j J ~ DB: 5472 PG: 642 NOTE: 15801 CENTER POINTE PARKWAY THIS PLAT WAS PREPARED WITHOUT TAX ID NO.: 726694034300000 THE BENEFIT OF A TITLE BINDER, THEREFOR ALL EXISTING EASEMENTS MAY NOT BE SHOWN PLAT SHOWTNG A 16' SANITARY SEWER EASEMENT AND 10' TEMPORARY CONSTRUCT[ON EASEMENTS, ALONG WTTH EXISTING. EASEMENTS TO BE VACATED ACROSS THE PROPERTY OF BON SECOURS-ST, FRANCIS MEDICAL CENTER, [NC, CO. PROJECT NO.: 00-0300 CO. SITE NO.: 01PR0265 RE~SEO: 5-15-04 (CO. COMMENTS) v]~c~N~, I NO~TNC..N~OblN~ I WESTViR6tN~ MJDLOTHJAN Di~-i-~c'r Chesterfield Counb/, Va j~#¢IMA¥ 0t~I~ DATE; 5-5-04 SCALE: [t4oo ~.~Jca~, I ~Jd~a~,w23z3~ SHEET 1OF ~ J.N.; 66894 Site Develepmeal~: ~J 'lle~El~tlal J ~fm~tmctum t l'echaeleg¥ DRAWN BY; N.FARMER CHECK BY= P.N,H, 'rlM ON$ GROUP "'" .- · CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 23, 2004 Item Number: 8.B.13.a. Subiect: Request Permission to Install a Private Sewer Service Within a Private Easement to Serve Property at 3709 Oxbridge Road County Administrator's Comments: ,~~=/ /~~ County Administrator: BoardActionRequested: Grant Sunbelt Homes, Inc. permission to install a private sewer service within a private easement and authorize the County Administrator to execute the sewer connection agreement. Summary of Information: Sunbelt Homes, Inc. has requested permission to install a private sewer service within a private easement to serve property at 3709 Oxbridge Road. This request has been reviewed by staff and approval is recommended. District: Dale Preparer: John W. Harmon Title: Right of Way Manager Attachments: Ycs --]No #000146 VICINITY SKETCH REQUEST PERMISSION TO INSTALL A PRIVATE SEWER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE PROPERTY AT 3709 OXBRIDGE ROAD .LN N Chesterlleld County Department of Utilities Right Of Way Office 000~47 , '. . ~ ~ ~ NORNER ~t SAVACE LOt ',. : ~ ~ ~ 980! OXBRIDGE PLACE PB: 16, PG: 62-64 OXBRID~ ROAO NIL OF OUN~VEN ~o' e~ ROAD 40 0 40 80 120 P/ot. Show/no o ' PRIVATE i6' SEWER ~SEMENT ~ PRIVATE fO~A ~ ~ . mAT~. 05/27/2004 TEMPO~RY OONSTRUCTION ~SEMENTS ~ ~CA~, ('~0' ~ A OROSS THE ~ND$ OF HORNER · SAVA GE '~' ~"~ '~' JOB ~'0: C04~002~ Dole D~strict ~ , P~NNERS · ARCHIVES · ENGINEERS · SURV~ORS, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 23, 2004 Item Number: 8.B.13.b. Subject: Request Permission for a Satellite Dish to Encroach Within a Fifty-Foot Unimproved Right of Way Known as Applewood Lane County Administrator's Comments: }~)~~¢~ /~~-~ County Administrator: Board Action Requested: Grant Winifred G. Rogers, Trustee permission for a satellite dish to encroach within a 50' unimproved right of way known as Applewood Lane, subject to the execution of a license agreement. Summary of Information: Winifred G. Rogers, Trustee has requested permission for a satellite dish to encroach within a 50' unimproved right of way known as Applewood Lane. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Ri,qht of Way Manaqer Attachments: Ycs No 000~49 VICINITY SKETCH REQUEST PERMISSION FOP, A SATELLITE DISH TO ENCROACH WITHIN A 50' UNIMPROVED RIGHT OF WAY KNOWN AS APPLEWOOD LANE 000~50 Area to be Licensed Winifred G. ROgers, Trustee 323(} Grove Avenue DB. 5393 PG. 254 PIN: 794656522300000 PRiTCHARD' AND SURVEYORS AND LEGAT PLAT SHowING PROPERTY OF, O00~kS~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 23, 2004 Item Number: 8.B.13.c. Subiect: Request Permission for a Proposed Deck to Encroach Within a Variable Width Drainage and Sanitary Sewer Easement Across Lot 17, Bayhill Pointe, Section 14 County Administrator: BoardAction Requested: Grant Capitol Builders, Inc., permission for a proposed deck to encroach within a variable width drainage and sanitary sewer easement across Lot 17, Bayhill Pointe, Section 14, subject to the execution of a license agreement. Summary of Information: Capitol Builders, Inc. has requested permission for a proposed deck to encroach within a variable width drainage and sanitary sewer easement across Lot 17, Bayhill Pointe, Section 14. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: No VICINITY SKETCH REQUEST PERMISSION FOR A PROPOSED DECK TO ENCROACH WITHIN A VARIABLE WIDTH DRAINAGE AND SANITARY SEWER EASEMENT ACROSS LOT 17, BAYHILL POINTE, SECTION 14 ~wooO~O Chesterfield County O~pmtm~nt of Utlllfl~ ~ PJ~t o~ way omce i" ~i O00~k.q8 *NO BUIlDInG PgRWIT TO Bg UNTIL COUI~T iI~PgLTOR APPROV~ Tldg q, OCATION OP EX78T~G SZIIE~ ~ ~ ON CONb'~IICT[ON Pl, ld~$ BY I, gJIlI AJ~ A,SI~CU~. *PRO~ I,,~IDIN~, gNC. ROA¢ldRg~ APPROI~Ii~Y 4.0'. 3~.0' ~ ~ONB $ 68'15'48" g 100.$,4' ROAD, PLOT PLAN SHOWING PROPOSED !~PROVEMgNTS ON LOT 17, PlAN OF "BAYI-nI.I. POINTE", SECTION "14", IN TH~ I~TOACA DISTRICT OF CHESTERFW..LD COUNTY, VIRGINL~. I / _~. rrmo~rra~g~m, ror~ rrr~ II1_.~',$1~v'' "' ~;)"tZ II ,PROPEd~I~ ADDRg~; tllCg!~IPdI,~ I~IDICAT~ ~ · ou~ ~.i ~ ~t *~lS~ ~Y28, 20~ % .. ., ~ PO~, ~ ~d ~80C~8, P.C. o.~: NOV. ~, eO03 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 23, 2004 Item Number: 8.B.13.d. Subiect: Request Permission to Install a Private Water Service Within a Private Easement to Serve Property at 21825 Ferndale Avenue County Administrator'sComments: ~)~c=.,FA~x~,=/ ,,~~ County Administrator: Board Action Requested: Grant Phillip W. Cox permission to install a private water service within a private easement and authorize the County Administrator to execute the sewer connection agreement. Summary of Information: Phillip W. Cox has requested permission to install a private water service within a private easement to serve property at 21825 Ferndale Avenue. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Ri.qht of Way Manaqer Attachments: Ycs ~00~.~5 VICINITY SKETCH REQUEST PERMISSION TO INSTALL A PRIVATE WATER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE PROPERTY AT 21825 FERNDALE AVENUE Chesterf'~d County Department of Utilities Right Of Way Office 0001~6 X 10' PUBUC D.B. 102~ 10' WIDE WA'TF-FI ~ ( PRJ~ATE ) . TOTAL, I_~NOTH C.,PiN 7816070169 PHIUP A ~ SHiRlEy J D.B, 768 PO. 132 N 56080 E 11780926.75 E 11780927.70 N 3608013. GPIN 780607809~, PHII,,IP A & ,~,I,.IIRLEY d D.t~. 1642 PO, 11C GPIN 7806079085 PHIUP A & SHIRLEY J LEA 0.8. 1642 PG. 1104, D,EI, 1025 PG. LOCAllON OF EXISTING 16' S~'I&~'E EASEMENT C.~IN 7816070at?3 FNMA C BELCHE~ D.B. 1696 PG. $02 GPIN 7616071657 WAYNE LEE 1;).8. 1385 PC.. 740 NW CORNG~ OF I$ COR~II;R OF I~/~RCEL IT ~11~ ON. GPIN 7a.1 eo?~56e PHILIP O.B. 2{~2 :PO. l~TN: PHILUP ~Ox GRAPHIC SCALE ( m Fg~' ) ! inoh-~ tO0 fL .3S073 ,.7o PLA T I0' VIDE VA TER LINE EASEMENT ( PRIVATE & PUBLIC') MA TOACA DIS TRIC T CH£$ TERFIELID, VIRGINIA PHIL LIP COX SCALE , 1' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: June 23, 2004 Item Number: 8.B.14. Subiect: Authorization to Exercise Eminent Domain for the Acquisition of Easements for the Greenfield Drainage Project County Administrator's Comments: /~~~ ~/'~4¢,,~ County Administrator: Board Action Requested: Authorize the County Attorney to proceed with eminent domain and exercise immediate right of entry pursuant to Sections 15.2-1904 and 1905 of the Code of Virqinia, and that the County Administrator be instructed to notify the owner by certified mail on June 25, 2004, of the County's intention to take possession of the easements. Summary of Information: On January 8, 2002, an offer of $316.00 was made by the Right of Way Office to Greenfield Associates, PIN: 745715318800000 for the purchase of a variable width permanent drainage easement and a variable width temporary construction easement for the Greenfield Drainage Project. The owner refuses to sign the agreement and since the contract for the installation of the drainage improvements will be awarded today, it is necessary to proceed with eminent domain immediately for the health and safety of the public. Staff will continue to negotiate with the owner in an effort to reach a settlement. District: Midlothian Preparer; John W. Harmon Title: Right of Way Manaqer Attachments: Ycs --]No VICINITY SKETCH Authorization To Exercise Eminent Domain For The Acquisition Of Easements For The Greenfield Drainage Project ! / / / / ~11 ~B~ / ,~ ~,"' :~ .[ }~. ....... ,/, ~ ~ ~ I ~ ................... mg :li~ ~ ' ' .~ ~ :::::::::::::::::::::::::::: ..... ~,,~~ ~ ~.. ~ ~11 ~ ~ . ~ '; ................... '-:~{. L~,,..~ ,,. I. ! I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 23, 2004 Item Number: 8.C.15. Subiect: Acceptance of a Parcel of Land for the Extension of Walmart Way County Administrator's Comments: ,~,(,~ J 4~,J County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.318 acres, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.318 acres for the extension of Walmart Way (State Route 961). This dedication is for the Wal-Mart #1969-02 expansion. Approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Ri.qht of Way Manaqer Attachments: Ycs --]No VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND FOR THE EXTENSION OF WALMART WAY DUCF,B~t.g O~ MILL LOCK- N Chesterfield County Department of Utilities 1 Iici eqlal~ 6251~et BEARING DISTANCE NO, Z S 87~16'19'E S 7'23'31'W S 62'54'22"E S 85'08'37"W ' N 7'23'31"E 25.08 107.63 30.36 68.02 80.57 R=325.00 L=231L53 ~,=42'03'04" T-124.92 CB=N CH=233.21 THE PROPERTY REPRESENTED ON THIS PLAT IS NOT INTENDED FOR ' RESIDENTIAL USE. ii I VIRGINIA POWER & ELECTRIC COMPANY D.B. 2076, PG. 906 TAX IDt~: 735709594400000 I I THIS SURVEY WAS PERFORMED WITHOUT 3~IE BENEFIT Of A TITLE BINDER. EASEhlENTS MAY EXIST THAT ARE NOT .SHOWN ON THIS PLAT. R=275.00 L= 198.02 A= 41'15'23" (~ T=103.52 CB=S 22'29'51"E =193.77 \ \ 0.318 ACRE WESLEY C. JR. & JEANNE L. STIGALL D.B. 1938, PG. 107 TAX ID#: 735709066500000 WAL-MART STORES INC D.B. 2504, PG. 825 TAX ID#: 735708114400000 (TIE LINE) 34'44'59"W 1258.67 _. ,,~ · .~,.,~ PLAT SHOWING 0.318 ACRE OF LAND LYING NORTH OF WALMART WAY, STATE ROUTE 961 MIDLOTHIAN DISTRICT:* CHESTERFIELD COUNTY, VIRGINIA 'B'IIS IS TO CERTIFY THAT I MADE AN ACOURATE FIELD TRAVERSI~ OF' THE PROPERTY SHOWN. TO THE BEST OF MY KNOWLEDGE AND BEUEF, 'INE MINIMUM FIELD ,t~lD OFFICE PROCEDURES FOR BOUNDARY SUR~:YS ESTABUSHED BY ¢OMMONWEAL'Iq4 OF VIRGINIA HAVE BEEN COMPUED wrI1.L KOONTZ , BRYANT, P,C. o ~oo , ~op 300 DATE: ',JUNE 8, 200,4 CHKD BY: ~ NO: 2478 C - PANEL NO; 510035 0026 B KOONTZ-BRYANT, P.C. A Full Service Civil Consulting Rrm t?03 N. PARHAM RQAD. SUITE 202 RICHMOND, VIRGINIA 23229 (804) 740-9200 (804) 740-7338 Fax kbp~koontzbryant,~3m SCALE: 1" = 100' DRAWN BY: MRS 01~g3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: June 23, 2004 Subiect: Item Number: 8.B.15.b. Acceptance of a Parcel of Land Along the South Right of Way Line of Centralia Road from Custis Montagu Cline, Michael Castle Cline and Anne Fitzhugh Cline County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.048 acres along the south right of way line of Centralia Road (State Route 145) from Custis Montagu Cline, Michael Castle Cline and Anne Fitzhugh Cline, and authorize the County Administrator to execute the deed. Summary of Information: This dedication is for the development of Brynmore. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title,: Right of Way Manager Attachments: ~"] No VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE SOUTH RIGHT OF WAY LINE OF CENTRALIA ROAD FROM CUSTIS MONTAGU CLINE. MICHAEL CASTLE CLINE AND ANNE FITZHUGH CLINE iN Chesterfield Coun~ Department of Utilities $ I Iici eq~al~ .~ I.a? ~et NOTE: THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OF A TITLE REPORT AND IS SUBJECT TO INFORMATION WHICH MAY BE DISCLOS[D BY SUCH. NOT ALL EASEMENTS AND NO IMPROVEMENTS SHOWN. Scale N 889.4! 985' l'O THE SOUTH OAK$1DE DR/lIE ('EXTENDED) AC APPROX. LOCal'/ON OF' 20' WATERI. INE 08:962 PG:31 ' LINE TABLE LINE BEAR/NC L ! SI8'28'OJ"E 9. D¢IS~'ING ROW LENGTH $J41 CENTRAUA RD D~:$0~2 RCS DEVELOPMENT CORP. ~'PIN 780-661-$780-00000 V~ ~DTH INGR~S EGR~ ~ 50 lO0 1"-- 50' N 820.38 PI. AT SHOWING 0.048 ACRE OF LAND TO BE DEDICATED TO THE COUNTY OF CHE'STERF/ELD ISURVEYJ JAP JOHK'D I MCr DATE:8-1-2003 ":' BERMUDA D/Si'R/CT SCALE:I'=50' CHESTERFTE£D COUNN6, VIRGINIA JOB NO: C020086 . REVISED: MAY 2), 2004, PER COUNTY COMMENTS PLANNERS · ARCHITECTS · ENQINEER$ o SURVEYORS 1208 Corporate Circle. Roanoke, Vtrgh'~a 24018 · Phorle (540) 772-1~, Fax (540) 772-8060 ~1 IIl~hway I~. ~ 1~ · Rlehr~e~, Virginia 2~2~. I~ (~04) 794..~71 · Fax (~04) ?~4-2~ 880 Techm:flo~ p&~ Drive. Suite 200 · Glen A~, Virgi~a 23059 · Phone t804) 55.3-0132 ° Fax (804) 6.53-0133 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: June 23, 2004 Item Number: 8.B.16. Subject: Contract Award and Transfer of Funds for the Meadowville Technology Park L2 Industrial Access Project County Administrator's Comments= ~"~6~_.~./,~,2 /~~ County Administrator: Board Action Requested: The Board is requested to award a contract to Stanley Construction in the amount of $1,326,002.90; transfer $295,858 from available Industrial Access Road funds effective July 1, 2004, for the Meadowville Technology Park L2 Industrial Access Project; and authorize the County Administrator to execute all contract documents. Summaryoflnformation: In February 2002, the Board authorized staff to advertise a road construction contract for the Meadowville Technology Park L2 Industrial Access Project. The Board provided $500,000 for matching funds and ineligible reimbursement items. The Board also provided $450,000 for the required VDOT capital investment surety since the County is the developer of the park. The project was advertised May 7, 2004. Bids were received June 1, 2004. Stanley Construction submitted the low base bid of $932,235.05 and an add alternate bid of $393,767.85 for a total bid of $1,326,002.90. The bid is approximately fourteen percent (14%) higher than the engineer's estimate. The bid results are listed on Attachment A. The project budget is shown on Attachment B. Preparer: R.J.McCracken Attachments: Ycs Title: Director of Transportation agen 570 No ~O00$f;4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Recommendation: Staff recommends the Board: 1) Award a construction contract to Stanley Construction in the amount of $1,326,002.90; and 2) Transfer an additional $295,858, after July 1, 2004, from the Industrial Access Account for the project. District: Bermuda O00~tf;5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: June 23, 2004 Bud.qet and Management Comments: This project will construct an access road and include hookup to water and sewer in the Meadowville Technology Park in the Bermuda District. Industrial Access funds in the amount of $295,858 will be available to transfer for this project after July 1, 2004. Subsequent to this transfer of $295,858 and $393,767 being requested from the Utility Inducement Funds (on a separate agenda item for this meeting), this project budget will total $2,089,625. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement June 1,2004, Bid Summary Meadowville Technology Park L2 Industrial Access Road Contractor Base Bid Add Alternate Total Bid Stanley Construction $932,235.05 $393,767.85 $1,326,002.90 Interstate Construction $1,165,940.00 $288,640.00 $1,454,580.00 ATTACHMENT A 000567 Meadowville Technology Park Industrial Access Project L2 Budget ACCESS ROAD ESTIMATED COST Preliminary Engineering $73,400 Utility Adjustments $27,623 Access Road Construction $932,235 Water and Sanitary Sewer Lines * $393,767 Construction Contingency $132,600 Construction Administration and Inspection $50,000 Mitigation $0 Capital Investment Surety Cost $30,000 Capital Investment Surety $450,000 Total $2,089,625 REVENUE ACCESS ROAD VDOT Unmatched 2/27/02 $300,000 VDOT Match 2/27/02 $150,000 County Match (IAF) 2/27/02 $150,000 County Unmatched 2/27/02 $320,000 County Capital Investment Surety Cost (IAF) $30,000 2/27/02 Utility Inducement Funds * $393,767 Additional County Unmatched 6/23/04 $295,858 Capital Investment Surety 2/27/02 $450,000 Total $2,089,625 * Ineligible Items ATTACHMENT B O00~LG8 MEADOWVILLE TECHNOLOGY PARK L2 INDUSTRIAL ACCESS PROJECT I~IEADOWVILLE TECHNOLOGY PARK L2 ACCESS PROJECT 0.5 0.5 1 Miles I N S 6~7~04 000~69 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: June 23, 2004 Item Number: 8.B.17.a. Subiect: Appropriation of $487,500 in Medicaid Funds for the Community Services Board County Administrator: Board Action Requested: Appropriate $487,500 in Medicaid funds to address service needs at the Community Services Board (CSB). Summary of Information' An additional $85,000 in Medicaid revenue received over amounts originally budgeted in FY2004 has been received by the Board from the Medicaid transportation program. These funds offset the cost of providing consumer transportation to clients utilizing various CSB services. Also, $282,500 in additional Medicaid reimbursement for such services as case management, psychosocial day services, and in home supports have been received and are used to fund salaries and operating costs. Additional MR Waiver funds in the amount of $120,000 have also been received and are used to finance the cost of consumer services such as day and residential services. Preparer: Brad Hammer Attachments: Yes ~-] No Title: Deputy County Administrator CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: June 23, 2004 Bud.qet and Management Comments: This item requests the Board to appropriate $487,500 in additional Medicaid funds. These additional funds are expected to result in excess revenues over appropriations in FY2004. The funds should be appropriated to cover costs incurred to provide clients of the Community Services Board with transportation, psychosocial day services, home supports, case management and other needed services. Preparer: Rebecca T. Dickson Title: Director, Budget and Management O00171 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: Subiect: June 23, 2004 Item Number: 8.B.17.b. Appropriation of $402,100 in State and Federal Funds for the Community Services Board County Administrator's Comments: )~c.,,~~' //~~ County Administrator: Board Action Requested: Appropriate $402,100 in State and Federal funds to address service needs at the Community Services Board. Summary of Information: Additional State Region IV Reinvestment funds in the amount of $62,500 have been awarded to the Community Services Board. These funds have been awarded to Chesterfield County's Community Services Board to serve persons with persistent, long-term mental illness. These funds are former State facility dollars transferred to CSBs across the state to provide alternative services to expensive hospitalizations. Amounts not spent at year-end will be reserved and be made available in FY2005. Also, $250,000 in additional State funds received to purchase local inpatient services is requested to be appropriated as well as $89,600 in funds received from final State Chapter 10 and Federal grant awards. These grant funds are used for salaries, substance abuse and prevention services. Preparer: Brad Hammer Title: Deputy County Administrator Attachments: Yes -]No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: June 23, 2004 Budget and Management Comments: This item requests the Board to appropriate $402,100 in additional state and federal funds. These additional funds are expected to result in excess revenues over appropriations in the Community Services Board budget in FY2004. The funds should be appropriated to cover costs incurred to provide inpatient services to clients, and to provide services to persons with persistent, long-term mental illness in a community setting. Preparer: Rebecca T. Dickson Title: Director, Bud.qet and Mana.qement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I ,Meetin~ Date: June 23, 2004 Item Number: 8.B.18. Subiect: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: //~__~~ ~~~ County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company for overhead and underground cable for the Hull Street Road Widening Project. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisor and the County Administrator to execute an easement agreement with Virginia Electric and Power Company for overhead and underground cable across Clover Hill High School and Fire Station for the Hull Street Road (Route 360) Widening Project. District: Clover Hill Preparer: John W. Harmon Title: Right of Way Manager Attachments: ----]No VICINITY SKETCH CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POWER COMPANY Chesterfield County Department of Utilities Right Of Way Office 4730 UA~Q~ TO ~ ~' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~ Date: June 23, 2004 Item Number: 8.B.19. Subject: Acceptance and Appropriation of Virginia Department of Aviation Grant Funds for Expanding the Airport Security System County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to accept and appropriate State Department of Aviation grant funds in the amount of $132,255.00 for an airport project to install two pedestrian gates, one control monitor, remote transmitter for terminal door and fiber optic cable for CCTV operation, and authorize transfer of $14,695.00 from within the Airport Capital Projects Fund for the local match. Summary of Information: The airport security system has been greatly improved with previously approved funding from the state. Additional funding is now available to expand our security system within its capacity to cover other critical areas to include pedestrian gates, monitors, and doors. In addition, cameras will be installed to monitor all of the hangars as well as the fuel farm area. The funding breakdown at 90%(state)/10% (local) is as follows: 90% Department of Aviation 10% Local Match - Airport $132,255.00 14,695.00 Total Project Cost $1¢6,950.00 Staff recommends approval. Preparer: Francis M. Pitaro Title: Director of General Services Attachments: ~-] Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: June 23, 2004 Bud.qet and Mana.qement Comments: This request involves the acceptance and appropriation of State Department of Aviation grant funds in the amount of $132,255.00 for a project to expand security and monitoring capabilities at the Airport. Two pedestrian gates, a control monitor, a remote transmitter for the terminal door and fiber optic cable for CCTV operation will be included in the project as well as cameras to monitor hangars and the fuel farm. Local matching funds in the amount of $14,695.00 are available in the Airport capital projects fund to transfer for this grant match. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: Subiect: June 23,2004 Item Number: 8.B.~O. Authorize County Administrator to Accept Assignment of Option Agreements for 80 Acres of Real Estate on Old Hundred Road and Genito Road and Authorize Staff to Initiate Application for Substantial Accord for the Use of the Real Estate as a High School Site County Administrator's Comments= ,/~..C_~~.~,<;~/' ,/~~ County Administrator: Board Action Requested: The Board is requested to authorize the County Administrator to accept assignment of Option Agreements in a form acceptable to the County Attorney and authorize staff to initiate Substantial Accord for the use of the property covered by the options as a high school site. Summary of Information: Last year, the School Board began the process of siting and constructing new high schools to alleviate the pupil overcrowding currently being experienced as a result of County growth. One high school site was selected on Cosby Road in Matoaca Magisterial District. The site received substantial accord, a contract to construct the school was procured using the Virginia Public- Private Infrastructure and Education Act (PPEA), and construction is now under way. At the same time, a second high school was proposed on Genito Road in Clover Hill District, also using the PPEA. However, the PPEA procurement for the Genito Road site was abandoned last December after the Planning Commission declined to grant substantial accord for the site. The School Board is still pursuing the possibility of constructing the second school at the Genito Road site, while taking additional measures to alleviate Preparer: Steven L.Micas Title: CountyAttorney Attachments: Yes [---] No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 the traffic concerns identified during the substantial accord process last fall. In order to pursue this possibility, the School Board has requested that the Board accept an assignment of Option Agreements for the two parcels composing the proposed school site. These two parcels consist of one parcel containing approximately 68.122 acres known as 13401 Genito Road and one containing approximately 12.41 acres known as 3549 South Old Hundred Road. A map showing the location of the parcels is attached. The option for the Genito Road property grants the option to purchase the approximately 68.122 acres at $85,000 per acre, or approximately $5.8 million. The option for the 01d Hundred Road property grants the option to purchase the approximately 12.41 acres at $20,150 per acre, or approximately $250,000. In order to accept an assignment of the Option Agreements, the County would need to pay the agent who procured the options on behalf of the School Board the sum of $15,000, representing the amount paid by the agent to obtain the options for the months of May and June. $10,000 of this amount was paid for the Genito Road property and $5,000 was paid for the Old Hundred Road property. Additionally, the County would be required to pay to the property owner $7,500 per month ($5,000 for the Genito Road property and $2,500 for the Old Hundred Road property) for each additional month in which the County wishes the option to remain open. The options are valid until December 31, 2004. The School Board has set aside funds within the School Capital Improvement Program for land acquisition expenses for the replacement of Clover Hill High School. These funds are available for use in securing these options. In order for the site to be usable as a school site, the County must obtain substantial accord approval from the Planning Commission. Staff is requesting that the Board authorize it to apply for substantial accord approval now so that the process can proceed in advance of the bond referendum. Since additional road improvements may be necessary in order to provide for adequate transportation for the site, staff will request the Board to approve acquisition of additional property for road right of way in the future. 0505(00) :65584.1 qENITO RD 1212 Acres ~~~2, ~1 Acres~ CHESTERFIELD COUNTY, VIRGINIA DRAWN BY: ATTACNMENT TO DWG NO: DATE: COMMISSION NO: ~,,,o~, C 1,0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 23, 2004 Subiect: Citizen Request to Address Unscheduled Matters" Item Number: 9. the Board Under "Hearings of Citizens on County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: In accordance with Board procedures, Graham D. Rollings, Sr. has requested the opportunity to speak under § 6 of the Board's procedures to address the cost of providing sewer service to Hunters Ridge subdivision. At the request of Hunters Ridge, Utilities staff has provided the neighborhood a cost per home of bringing sewer service to them through an assessment district, in accordance with Board policy. This cost, which is approximately $16,000 per lot,could be paid by homeowners over a 20-year period. Mr. Rollings is requesting that the County pay some portion of the estimated cost so as to reduce the per lot assessment estimate. This district proposal has not been brought before the Board for consideration, and there are no plans for doing so at this time because of insufficient neighborhood support. Preparer: Steven L. Micas Title: County Attorney 0505:65618.1 Attachments: Yes ~'~ No #000 74 i §2ND Airborne Retired U.S. Army Private Investigator GIRAHAi D, IROLLINGS, SIR, April 23, 2004 173d Airborne The Honorable Rennie Bush Humphrey Post Office Box 40 Chesterfield, VA 23832 Dear Ms. Humphrey Re: Public Wastewater Service for Hunters Ridge Subdivision Property GPIN 711-686-8828 In an April 7, 2004, letter from the Utilities Department a quote was given for obtaining sewer service for the Hunters Ridge · subdivision. I request the opportunity to speak to the Chesterfield County Board of Supervisors concerning some relief from the stated cost. Several homeowners in the subdivision are currently experiencing problems with their septic systems; therefore, there seems to be an urgent need to pursue sewer service. Your assistance with this matter will be greatly appreciated. Sincerely Graham D. Rollings, Sr. CC: The Honorable John C. Watkins The Honorable R. Lee Ware The Honorable Kelly E. Miller Mr. Craig S. Bryant, Director of Utilities Post Office Box 351 Midlothian, VA23113-0351 ./.. · !%O ~ .... '-,% ~7 .,. ,,, ,-' Member of: Virginia Crime Clinic, Chspter II CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 4 Meetin~l Date: June 23, 2004 Item Number: 10.A. Subiect: County Administrator's Comments: Developer Water and Sewer Contracts County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 97-0323 McLellan Office/Warehouse - Murray Olds Court Exact, LLC Piedmont Construction Company, Inc. Water Improvements - Midlothian $8,890.00 Preparer: Craig S. Bryant Title: Director of Utilities Attachments: --~ Yes No 000~1_76 Agenda Item June 23, 2004 Page 2 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 98-0325 T. & S. Builders Office/Warehouse Jefferson Davis Highway T. & S. Builders, LLC V. E. Alston and Associates Wastewater Improvements - Bermuda $12,700.00 01-0449 Red Fern Station Harold V. Groome, Jr. Bookman Construction Company Water Improvements - Wastewater Improvements - Matoaca $39,930.00 $4O,585.OO 03-0157 Kings Grove, Section 1 (Formerly Queen Ann Estate) Curnow Development, Inc. Shoosmith Brothers Construction Company, Inc. Water Improvements - $88,000.00 Wastewater Improvements - $133,000.00 Dale 03-0166 Tarrington - Ashwell Drive Extension S. & S. Properties, LC Piedmont Construction Company, Incorporated Water Improvements - Wastewater Improvements - Midlothian $110,800.00 $25,000.00 Agenda Item June 23, 2004 Page 3 o o o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 03-0238 Windy Creek, Section B Gills Gate, LLC McLane Construction Company Water Improvements - Wastewater Improvements - Dale $28,072.00 $28,765.00 03-0279 Cameron Bay, Section C Cameron Bay, LLC Excalibur Construction Corporation Water Improvements - Wastewater Improvements - Matoaca $12,010.00 $17,082.00 03-0362 5801, 5811, 5821 and 5831 Jessup Road Sewer Line Extension H. W. I., LLC Bookman Construction Company Wastewater Improvements - Dale $44,650.00 03-0400 Cobb's Point, Section 20utfall Sewer Line Cobb's Point, LLC R. J. Smith Construction, Incorporated Wastewater Improvements - Bermuda $31,209.68 Agenda Item June 23, 2004 Page 4 10. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 03-0426 1515 Ware Bottom Spring Road - MS Group Martha 1985 Chester, LLC Castle Equipment Corporation Water Improvements - Wastewater Improvements - Bermuda $40,410.00 $39,251.66 11. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 03-0352 Providence, Section 2 Centex Homes Piedmont Construction Company Water Improvements - Wastewater Improvements - Clover Hill $55,175.00 $33,719.25 12. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 04-0145 Meadowdale Shopping Center - Dollar Tree Meadowdale Realty, LLC BTS Construction Company Water Improvements - Dale $2,OOO.O0 000 79 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 23, 2004 Item Number: 10.B. Subiect: Status of General Fund Balance, Reserve for Future Capital District Improvement Fund, and Lease Purchases County Administrator's Comments: Projects, County Administrator: Board Action Requested: Summary of Information: Preparer: Lane B. Ramsey Title: County Administrator Attachments: Yes ~ No O00~SO BOARD MEETING DATE 07/01/03 11/25/03 11/25/03 11/25/03 11/25/03 11/25/03 11/25/03 11/25/03 11/25/03 11/25/03 CHESTERFIELD COUNTY GENERAL FUND BALANCE June 23, 2004 DESCRIPTION FY2004 Budgeted Beginning Fund Balance Designate excess revenue (County) for non-recurring items in FY2005 Designate excess expenditures (County) for non-recurring items in FY2005 Designate excess expenditures (Schools) for non-recurring items in FY2005 Designate excess expenditures (Schools) for non-recurring items in FY2004 FY03 Results of Operations - Police for use in FY2004 FY03 Results of Operations - Fire for use in FY2004 FY2004 FY03 Results of Operations - MH/MR/SA for use in FY2004 FY03 Results of Operations - Projected CSA Shortfall for use in FY2004 AMOUNT (102,908) (3,133,048) (456,699) (349,922) (lO0,O00) (100,000) (100,000) (43,000) (156,000) BALANCE $42,264,186 $42,161,278 $39,028,230 $38,678,308 $38,221,609 $38,121,609 $38,021,609 $37,921,609 $37,878,609 $37,722,609 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT June 23, 2004 Board Meeting Date Description FOR FISCAL YEAR 2003 BEGINNING JULY 1, 2002 4/10/2002 4/10/2002 8/28/2002 FY03 Budgeted Addition FY03 Capital Projects Purchase land for athletic facilities at Spring Run Elementary School, closing costs, and environmental assessment FOR FISCAL YEAR 2004 BEGINNING JULY 1, 2003 4/9/2003 4/9/2003 7/23/2003 10/22/2003 4/14/2004 4/14/2004 FY04 Budgeted Addition FY04 Capital Projects National search for a developer to revitalize the Cloverleaf Mall area Debris pick-up program due to Hurricane Isabelle To General Services for building unexpected repairs and maintenance items incurred during FY04 Trfto Sheriff for start-up expenses and capital for new replacement jail project Amount 8,600,000 (7,277,800) (140,000) 9,354,000 (8,559,300) (44,000) (1,O00,O00) (125,000) (260,000) Balance 10,111,312 2,833,512 2,693,512 12,047,512 3,488,212 3,444,212 2,444,212 2,319,212 2,059,212 4/14/2004 Designate funding for police vehicles associated with the new COPS grant. Funds to be transferred to Police in FY2006 (500,000) 1,559,212 000 8; 000~83 Prepared by Accounting Department May 31, 2004 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began 04/99 06/99 1/01 03/01 04/01 11/00 09/01 03/03 03/O4 APPROVED AND EXECUTED Description Public Facility Lease - Juvenile Courts Project School Copier Lease #1 - Manchester High School Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Telephone System Upgrade School Copier Lease #2 - Manchester High School School Copier Lease #3 - Chester Middle School School Server Lease Certificates of Participation - Building Construction, Expansion and Renovation Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Original Amount $16,100,000 43,587 13,725,000 1,222,411 20,268 20,268 278,372 6,100,000 21,970,000 Date Ends 11/19 05/04 11/21 03/05 03/06 09/05 07/O5 11/23 11/24 Outstanding Balance 05/31/04 $12,880,000 878 11,885,000 151,300 8,564 6,374 113,886 6,100,000 21,970,000 TOTAL APPROVED AND EXECUTED $59,479,9O6 $53,116,002 PENDING EXECUTION Description None Approved Amount 000 84 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: June 23, 2004 Item Number: 10.C. Subiect: Closed Session County Administrator's Comments: County Administrator: Board Action Requested: ,Summary of Information: Closed session pursuant to § 2.2-3711(A) (7), Code of Virqinia, 1950, as amended, for consultation with legal counsel pertaining to probable litigation involving the Chesapeake Bay Local Assistance Board. Preparer: Steven L. Micas Title: County Attorney 0800:65796.1 Attachments: ['~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: Subiect:. June 23, 2004 Item Number: 14.A. Resolution Recognizing Mr. Barry Lynch for His Heroic Efforts County Administrator's Comments: County Administrator: Board Action Requested: Mrs. Humphrey requested that the following resolution be adopted. Summary of Information: This resolution recognizes Barry Lynch for his quick and heroic response to the emergency needs of another individual. Preparer: Donald J. Kappel Attachments: Ycs -~No Title: Director, Public Affairs #000~85 RECOGNIZING MR. BARRY LYNCH FOR HIS HEROIC ACTIONS WHEREAS, Mr. Barry Lynch is an employee of the Virginia Department of Transportation (VDOT); and WHEREAS, Mr. Lynch works in Chesterfield County"; and WHEREAS, VDOT has bestowed its first Medal for Heroism to Mr. Lynch in recognition of his heroic actions on November 12, 2003; and WHEREAS, on that date, Mr. Lynch was working on a debris-removal operation in the aftermath of Hurricane Isabel; and WHEREAS, driving a VDOT pickup truck, Mr. southbound on the Chippenham Parkway"; and Lynch was heading WHEREAS, Mr. Lynch saw a man come running out of the woods, his body engulfed in flames; and WHEREAS, Mr. Lynch quickly stopped his vehicle, retrieved a fire extinguisher from the pickup truck, and extinguished most of the flames, then, using his bare hands, he extinguished the remaining flames by patting the victim's still-burning and melting clothing, undoubtedly saving the man's life; and WHEREAS, once the victim's flames were extinguished, Mr. Lynch turned his attention to putting out a fire in the woods; and WHEREAS, when other help arrived, Mr. Lynch assisted with directing traffic; and WHEREAS, such courage and selfless service is worthy of appropriate recognition. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 23rd day of June 2004, publicly recognizes Mr. Barry Lynch for his quick and heroic response to the emergency needs of another individual, thanks him for his courage and clear thinking in a life-and- death crisis situation, and expresses its appreciation that Chesterfield County has such outstanding individuals working for VDOT in the county. 000 .$6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 23, 2004 Item Number: 14.B. Subject: Resolution Recognizing Mr. David Welchons for Contributions Chesterfield/Colonial Heights Board of Social Services County Administrator's Comments: to the County Administrator: Board Action Requested: The Department of Social Services has requested that the Board of Supervisors commend and recognize David Welchons for outstanding service to the citizens of Chesterfield County and Colonial Heights through representation on the Chesterfield/Colonial Heights Board of Social Services Summary of Information: Mr. Welchons was appointed to the Chesterfield/Colonial Heights Board of Social Services in March 1994 and served as chairman from July 2000 through June 2003. Mr. Welchons continued to serve as a member until June 2004, at which time he was no longer eligible for reappointment. His dedication and commitment to the employees of the department, genuine interest and advocacy of the protection of all children, the elderly and disabled and his extraordinary interest in the citizens of Chesterfield and Colonial Heights are commendable. Preparer: Sarah C. Snead Title: Director-Social Services Attachments: Yes OO0187 RECOGNIZING MR. DAVID WELCHONS FOR HIS SERVICE TO THE CHESTERFIELD/COLONIAL HEIGHTS BOARD OF SOCIAL SERVICES WHEREAS, the Chesterfield/Colonial Heights Social Services Board is a citizen board established by the Code of Virginia, responsible for oversight and policy guidance to the department in its pursuit of excellence, in providing services to individuals, families and the community; and WHEREAS, Mr. David Welchons was appointed by the Chesterfield County Board of Supervisors to serve on the Chesterfield/Colonial Heights Board of Social Services in March 1994 and continued in this role until June 2004, having served a total of ten years; and WHEREAS, Mr. Welchons served as Chairman of the Chesterfield/ Colonial Heights Department of Social Services Board from July 2000 through June 2003; and WHEREAS, Mr. Welchons is a tireless and strong advocate for departmental needs and consistently demonstrates a commitment to all employees of the Chesterfield/Colonial Heights Department of Social Services; and WHEREAS, under the leadership of Mr. Welchons the department has continued to strive for excellence and to engage in a process of continually seeking to improve; and WHEREAS, without fail, Mr. Welchons has expressed and demonstrated a constant and genuine interest in and commitment to the protection of all children as well as the protection of the elderly and disabled in this community; and WHEREAS, during Mr. Welchons' service on the board an award winning adoption initiative was implemented that continues to bring children and adults seeking to be parents together in loving, permanent families; and WHEREAS, Mr. Welchons encouraged and ensured fiscal responsibility and, specifically during his tenure, the Virginia Initiative for -Employment-NOT Welfare (Welfare Reform) was successfully implemented; and WHEREAS, Mr. Welchons has always had an extraordinary interest in the citizens of Chesterfield County and the City of Colonial Heights and cares deeply about each of these two localities; and WHEREAS, Mr. Welchons is a pleasure to know and to work with, and as a Board member has been dedicated throughout his tenure. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 23rd day of June 2004, publicly recognizes Mr. David Welchons and commends him for his dedicated and outstanding service to the Social Services Board and all citizens of Chesterfield and Colonial Heights. 000 85 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: June 23, 2004 Item Number: 14.C. Subiect: Recognizing David Patrick Heath, Troop 869, Sponsored by Salisbury Presbyterian Church, and Joseph Thomas Keeler, III, Troop 829, Sponsored by Saint Matthias' Episcopal Church, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolutions. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing David Patrick Heath, Troop 869, and Joseph Thomas Keeler, III, Troop 829, upon attaining the rank of Eagle Scout. Ail will be present at the meeting, accompanied by members of their family, to accept the resolutions. Midlothian District David Patrick Heath Parents: Perry and Sue Joseph Thomas Keeler, III Parents: J.T. and Kathy Preparer: Lisa H. Elko Attachments: Yc$ Title: Clerk to the Board RECOGNIZING MR. JOSEPH THOMAS KEELER, III UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Joseph Thomas Keeler, Troop 829, sponsored by Saint Matthias' Episcopal Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Trey has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 23rd day of June 2004, publicly recognizes Mr. Joseph Thomas Keeler, III, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. O00 tgo RECOGNIZING MR. DAVID PATRICK HEATH UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. David Patrick Heath, Troop 869, sponsored by Salisbury Presbyterian Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, David has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 23rd day of June 2004, publicly recognizes Mr. David Patrick Heath, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 000 91. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~ Date: June 23, 2004 Item Number: 16.A. Subject: Public Hearing to Consider Amendments to Section 17-36 of the Subdivision Ordinance, and Sections 19-65, 19-66, 19-100, 19-102, 19-103, 19-107.1, 19-108, 19-144, 19-145, 19-159, 19-172, 19-173, 19-181, 19-227, 19-301, 19-513, 19-514, 19-555, 19-637, 19-638 and 19-650 of the Zoning Ordinance Relating to Clarifications and Corrections of Various Sections of the Zoning Ordinance as well as Revisions to Development Standards County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends the Board of Supervisors defer action on amendment 2(b) relative to home occupations until the August 25, 2004 meeting. The Planning Commission and Staff recommend approval of all other subdivision and zoning ordinance amendments. Summary of Information: The Planning Commission held their public hearing on the attached zoning and subdivision ordinance amendments on May 19, 2004. No one spoke in favor of or opposition to any of the amendments. Following the public hearing, the Planning Commission recommended approval of the enclosed zoning and subdivision ordinance amendments. Subsequent to the Planning Commission public hearing, the Planning and Police Departments have been discussing potential improvements to the ordinance language relative to home occupations. Staff requests the deferral of the Preparer: Kirkland A. Turner Attachments: Ycs Title: Director of Plannin,q C:DATA/AG ENDAJ2004/JUNE23/PHZONINGORDAMEND-POOLE # 000a.93 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 amendment to sections 19-65, 19-66, 19-102, 19-103, 19-107.1, 19-108 and the portion of the amendment to section 19-301 relative to home occupations to continue those discussions. The Planning Department has a continuing project to update the zoning and subdivision ordinances in response to the needs of our citizens, the development community and code enforcement activities. This is the second in an ongoing series of such amendments. A summary sheet and the detailed ordinance language for twenty (20) miscellaneous zoning and subdivision amendments are attached to this agenda item. The majority of the amendments reflect current practice, ordinance interpretations and clarification of existing language. Other amendments are designed to lessen the impact of certain home occupations on surrounding neighborhoods, regulate accessory building setbacks based on building height, improve code enforcement for certain signs and expand the use of administrative variances as permitted by the Code of Virginia. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING THE FOLLOWING SECTIONS: 1. Changes reflecting clarification, correction and minor changes: 17-36 to delete the requirement for residential zoning prior to modifying eXisting subdivision lots with A zoning; 19-65, 19-102, 19-107.1 and 19-301 to improve ordinance formatting and clarity, yard sale restrictions are moved from definitions to restricted uses in R, R-TH and R-MF districts; 19-100 to clarify that the Board of Supervisors may grant permits for the location of manufactured homes in R-7 districts; 19- 102 to clarify that a model home cannot be used as a rental office in R-TH districts; 19-144 and 19- 145 to improve ordinance formatting, commercial parking lots are moved from permitted to restricted uses in C-1 districts; 19-145 to codify an interpretation permitting micro-breweries as accessory to restaurants; 19-159 to reformat standards for continuous outdoor display in C-3 districts; 19-172 and 19-173 to eliminate a duplicate listing of indoor recreation uses; to improve ordinance formatting, drive in theaters and truck terminals are moved from permitted to restricted uses in C-5 districts; 19-181 to reformat standards for utility uses and temporary mobile homes and to clarify that permitted and restricted uses in C-1 districts are restricted uses in I-I districts; 19-227 to update the list of schools for which a nearby business needs a conditional use for the sale of alcoholic beverages due to school name changes and the demolition of a school; 19-301 to codify an interpretation that defines dry cleaning plants; 19-513 to reduce parking requirements for senior housing, assisted living, indoor sports field, warehousing, wholesale houses and distributors; 19-514 to permit flexibility for parking/vehicle stacking at day care centers; 19-638 to correct spelling in standards relative to banners. 2. Changes to development standards: 19-65, 19-66, 19-102, 19-103, 19-107.1, 19-108 and 19- 301 to improve ordinance formatting, home occupations are moved from accessory to restricted uses; dance studios, private clubs, trash collection and automotive repair are prohibited as home occupations; standards are moved from definitions to restricted uses in R, R-TH and R-MF districts; and restrictions for customers, storage, vehicle parking and residency requirements are added; 19-173 to permit utility truck and trailer sales, service and repair in addition to rental in C-5 districts; 19-301 to expand the amount of a building setback variance that may be granted by the director of planning; 19-555 to regulate setbacks for accessory buildings in R, R-TH, R-MF, MH and A districts by building height rather than number of stories; 19-637 to require signs on the interior of a building that are legible from outside to comply with same standards for window mounted; and 19-650 to require a business that closes to remove the entire above ground sign structure within twelve (12) months of closing BE IT ORDAINED by the Board of Supervisors of Chesterfield County: 1923:65191.1 Revised 05/19/04 12:58 PM 3 000 95 (1) That Sections 17-36, 19-65, 19-66, 19-100, 19-102, 19-103, 19-107.1, 19-108, 19-144, 19- 145, 19-159, 19-172, 19-173, 19-181, 19-227, 19-301, 19-513, 19-514, 19-555, 19-637, 19-638and 19-650 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: [Amendment 1. (a) ] Sec. 17.36. Recordation of subdivision plat prior to compliance with zoning ordinance prohibited. (a) Except as noted in sub-section (b), N no plat for a lot subdivision shall be recorded unless the land is included within a residential, or townhouse residential zoning district, or is a residential use in a commercial zoning district as defined by chapter 19 of this Code. (b) Lots within a subdivision that was previously recorded in an agricultural zoning district, may be resubdivided or amended provided no additional building lots are created. [Amendment 1. (b)] Sec. 19-65. Uses permitted with certain restrictions. The following uses shall be permitted in the R-88 District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: (c) (2) (3) (4) 000 Yard sales, as accessc:3' to, a p~ncipal use, provided that the sale: Is accessory to a principal use on the same property, the-y-do Does not exceed two days in duration, Is conducted by the owner or lessee of the property on which it occurs and includes only personal property owned by the seller and usual to a household, and Does not occur on the same property more than four times in any one calendar year and not more than twice within a 30-day period. 1923:65191.1 Revised 05/19/04 12:58 PM 4 000 .96 Sec. 19-102. Uses permitted with certain restrictions. The following uses shall be permitted in the R-TH District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: ooo (c) Yard sales, provided that the sale: (1) Is accessory to a principal use on the same property, (2) Does not exceed two days in duration, (3) Is conducted by the owner or lessee of the property on which it occurs and includes only personal property owned by the seller and usual to a household, and (4) Does not occur on the same property more than four times in any one calendar year and not more than twice within a 30-day period. Sec. 19-107.1. Uses permitted with certain restrictions. The following uses shall be permitted in the R-MF District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: ooo (b) Yard sales, provided that the sale: .(_D Is accessory_ to a principal use on the same property, (2) Does not exceed two days in duration, (3) Is conducted by the owner or lessee of the property on which it occurs and includes only personal property owned by the seller and usual to a household, and (4) Does not occur on the same property more than four times in any one calendar year and not more than twice within a 30-day period. Section 19-301. Definitions 000 1923:65191.1 Revised 05/19/04 12:58 PM 000197 Yard 1 1 "^' .... ,,..~, .... ~ .... ;- ~ .... "^- of personal property owned by the sa el A sa e, ................... seller and usual household ..... : .................................... a .... :v ...... ewor ar sa ncu es garage sale, lawn sale, attic sale, rummage sale, or any similar casual sale of tangible property which is advertised by any means whereby the public at large is or can be made aware of the sale. 000 [Amendment 1. (c)] Section 19-100. Manufactured homes prohibited except under certain conditions. The board of supervisors may grant a permit, with or without conditions, for the mSgie~ location of a temporary manufactured home in an R-7 District and the permit shall specify the location of such home on the premises and shall assure compliance with county health and sanitary requirements. The permit shall be valid for up to seven years. At the expiration of the time specified on the permit, an application may be made for renewal of the manufactured home permit. [Amendment 1. (d)] Sec. 19-102. Uses permitted with certain restrictions. The following uses shall be permitted in the R-TH District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: (a) Model homes, provided that: (1) In addition to its permanent use as a dwelling, such home may be used as a temporary real estate office (2) The temporary real estate office is only used to market the development in which the dwelling is located and: ao ~ Is not used for the sale of lots or houses outside of the platted subdivision in which it is located :~ bo Is not used for the rental of homes outside of the platted subdivision in which it is located and/or Is not used for a rental office for homes inside of the platted subdivision in which it is located except to market the homes when they are initially constructed 1923:65191.1 Revised 05/19/04 12:58 PM (3) (4) (5) The temporary real estate office is incidental to construction activity taking place in the development. The dwelling is not the primary real estate office for the company marketing the subdivision. The dwelling is not used as a construction office or for the storage of construction equipment and/or materials. [Amendment 1. (e)] Sec. 19-144. Permitted uses by right. 000 Within any C-1 District, no buildings, structures or premises shall be used, arranged or designed to be used except for one or more of the following uses: ¢-) (-1-)(k) (n)(m) Grocery store. Hardware store. Nursery schools and child or adult care centers and kindergartens. Offices. Restaurants, not including fast food or carry-out restaurants. 000 Convenience store. Drugstore/pharmacy. Dry cleaning, pick-up and drop-off; coin-operated dry cleaning; pressing; laundry and laundromat; not to include dry cleaning plants. Florist shop. Shoe repair shop. Shopping centers. Tailoring and dressmaking shops. 7 Revised 05/19/04 12:58 PM 000 99 (v)(u) Massage clinics. ~,, ~(v) Underground utility uses when such uses are located in easements or in public road rights-of-way, except as provided in section 19-145(a). (×)(w) Video rental and sales store. Sec. 19-145. Uses permitted with certain restrictions. The following uses shall be permitted in the C-1 District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to the provisions of section 19-13: ooo (f) Commercial parking lots provided they are within the Ettrick Village Core. [Amendment 1. (t')] Sec. 19-145. Uses permitted with certain restrictions. The following uses shall be permitted in the C-1 District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to the provisions of section 19-13: ooo (g) Micro-breweries provided that: (1) The use in accessory to a restaurant, and (2) No odor or similar adverse impact from the use is evident on adjacent properties. [Amendment 1. (g)] Sec. 19-159. Uses permitted with certain restrictions. The following uses shall be permitted in the C-3 District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to the provisions of section 19-13: 1923:65191.1 Revised 05/19/04 12:58 PM 000200 000 (i) Continuous outside display of merchandise for sale, as accessory to a permitted use, provided that: (1) merchandise shall be located under a covered pedestrian way that does not exceed 16 feet in width; (2) no more than five percent of the gross floor area of the principal use shall be used for outside display purposes; and (3) merchandise is displayed so that it does not obstruct pedestrian access. OOO [Amendment 1. (h)] Sec. 19-172. Permitted uses by right. Within any C-5 District, no buildings, structures or premises shall be used, arranged or designed to be used, except for one or more of the following uses: 000 (-g-)L.fl Wholesale trade of any products permitted to be sold at retail in this district. or of the c~u .... ; ........ Sec. 19-173. Uses permitted with certain restrictions. The following uses shall be permitted in the C-5 District, subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to the provisions of section 19-13: 000 1923:65191.1 Revised 05/19/04 12:58 PM 00020 . Drive-in theaters, provided they are located outside of the boundaries of the Eastern Midlothian Turnpike Corridor. Truck terminals, provided they are located outside of the boundaries of the Eastern Midlothian Turnpike Corridor. [Amendment 1. (i)] Sec. 19-181. Uses permitted with certain restrictions. The following uses shall be permitted in the I-1 District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to the provisions of section 19-13: (b) (d) (g) 000 Uses permitted by right and with restrictions in the C-1 District, artist material and supply stores, health clubs, messenger or telegraph services and office supply stores provided that: 000 Public and private utility uses, so long as they require a structure, to include all water and waste water pumping stations; electric, gas, communications and natural gas, liquefied petroleum gas (LPG) and petroleum products transmission facilities; in addition, natural gas, liquefied gas and petroleum products transmission facilities above and below ground, provided that all such uses which are visible from adjacent R, R-TH, R-MF or O Districts or properties zoned Agricultural (A) and shown on the comprehensive plan as residential or office uses shall be: (1) enclosed within a structure having a style and character compatible with surrounding residential or office structures or (2) ~ completely screened from view from such adjacent properties. 000 One temporary mobile home, provided that: (1) a mobile home has been legally on the property within the past six months and the board of supervisors grants a mobile home permit to allow the use to continue. 1923:65191.1 Revised 05/19/04 12:58 PM 10 000202 [Amendment 1. (j)] Section 19-227. Sale of alcoholic beverages near schools. (a) Notwithstanding any provisions in this chapter to the contrary, a conditional use permit shall be required for all commercial establishments seeking to sell alcoholic beverages, as defined in Code of Virginia, § 4.1-100, for on-premises consumption, within 500 linear feet of a school that is owned or operated by the county and that is built after December 15, 1993.~ 1This section does not apply to the following schools: Bailey Bridge Middle, Bellwood Elementary, Bensley Elementary, Bermuda Elementary, Beulah Elementary, L.C. Bird High, Bon Air Elementary (fi)C), Bon Air (Primary) Elementary, Chalkley Elementary, Chester Middle, Chesterfield Community High, Chesterfield Technical, Clover Hill Elementary, Clover Hill High, Thelma Crenshaw Elementary, Crestwood Elementary, Curtis Elementary, A.M. Davis Elementary, Dupuy Elementary (Ettrick Annex), Ecoff Elementary, Enon Elementary, Ettrick Elementary, Evergreen Elementary, Falling Creek Elementary, Falling Creek Middle, Fulghum Center, O.B. Gates Elementary, W.W. Gordon Elementary, Grange Hall Elementary, Greenfield Elementary, Harrowgate Elementary, OJ_. G. Henning Elementary, Hopkins Elementary, Jacobs Elementary, King:land E!ementa:7, Manchester High, Manchester ~ Middle, Matoaca Elementary, Old Matoaca High, Matoaca Middle, Meadowbrook High, Midlothian Elementary (Swift Creek Middle Annex), Midlothian Middle 04ig-h), Midlothian High, Monacan High, Perrymont Middle, Providence Elementary, Providence Middle, Reams Elementary, Robious Elementary, Robious Middle, Salem Elementary, Salem Middle, Alberta Smith Elementary, Swift Creek Elementary, Swift Creek Middle, Thomas Dale High, Union Branch Elementary, Union Grove Elementary, Vehicle Maintenance (Courthouse), Vehicle Maintenance (Walmsley), J.B. Watkins Elementary, C.C. Wells Elementary, Winterpock Elementary, Woolridge Elementary. [Amendment 1. (k)] Section 19-301. Definitions 000 Dry cleaning plant: A facility where clothes that have been dropped off at another location are taken for cleaning. After cleaning, the clothes are typically returned to the drop off point for customer pick-up. ooo 1923:65191.1 Revised 05/19/04 12:58 PM 11 000203 [Amendment 1. (1)] Sec. 19-513. Parking spaces required. Except as provided for in section 19-608(a), the minimum number of parking spaces to be provided for each use shall be as follows: Use (a) Residential and Lodging: (1) Except as noted in subsections 2 and 3, D dwellings, to include single- family, two-family, multifamily, townhouses and manufactured homes outside of MH-1 zoning districts (2) Dwellings, multifamily restricted to "housing for older persons" as defined in the Virginia Fair Housing Law with no persons under 19 years of age domiciled therein. Number of Spaces 2 for each dwelling unit 1.2 spaces for each dwelling unit (3) Dwellings, multifamily assisted living 0.8 spaces for each dwelling unit (e) (-3-)(4) Motels, hotels, boardinghouses With lounges/restaurant With meeting facilities (-3-)(5) Rest homes and nursing homes OOO Recreational: OOO (~) Indoor athletic fields without spectator seating (7)(8) Other indoor commercial recreational facilities t~(m Go kart, bumper boats and 1 per bedroom Add 1 per 150 square feet for such area Add 1 per 3 seats for such area 1 for each 4 beds 000 000 45 spaces for each field 1 for each 200 square feet of gross floor area 1 for each 3 boats/karts that can be 1923:65191.1 Revised 05/19/04 12:58 PM 12 000204 similar facilities (9)(10) (h) Sports/play fields ooo Business and Industrial: ooo (7) Warehousing, wholesaling houses and distributors 000 [Amendment 1. (m)] accommodated on the track/water at any one time 30 for each field 000 000 1 per employee, plus 1 per 1,999 200 square feet of gross floor area for front counter sales and stock area, plus 1 per company vehicle (spaces to be computed on maximum numbers of employees on-site at any one time) 000 Sec. 19-514. Design standards for off-street parking. 000 (e) Stacking lane requirements. Stacking space shall be provided for any use having drive-through facilities or areas having drop-off and pick-up areas. Stacking spaces shall have a minimum length of 18 feet. Stacking spaces shall conform to the parking setback for the district in which the use is located. Stacking spaces shall be designed so as not to impede on- and off-site traffic movement or movement into and out of parking spaces. Stacking spaces shall be separated from other internal driveways with raised medians, as deemed necessary for traffic movement or safety, at the time of site plan review. Stacking spaces shall be provided as follows: 000 (2) Nursery schools and child and adult care centers: Parking areas and driveways for nursery schools and child and adult care center activities shall be designed to provide an area for drop-off and pick-up. This area shall be connected to the main building by a sidewalk so that children need not to cross any driveway. Driveways, entrances and exits should be designed to maximize pedestrian safety. ao Where drop off and pick up is provided directly from vehicles, stacking space shall be provided. Where drop off and pick up is not provided directly from vehicles, stacking space need not be provided if five (5) additional parking spaces are provided. 1923:65191.1 Revised 05/19/04 12:58 PM 13 000205 Co F4mher~ If school age children are cared for, a sidewalk shall be provided from the building to an approved school bus pick-up and drop-off area. 000 [Amendment 1. (n)] Sec. 19-638. Banners. Banners do not require sign permits and are allowed so long as: 000 (b) A single banner not to exceed 50 square feet in area may be used to advertise a new business which has not installed ~ it..~s permanent signs, provided the banner is used for one time period not to exceed 30 consecutive days 000 [Amendment 2. (a)... Amendment under review by the Chesterfield Planning Commission] [Amendment 2. (b)] Sec. 19-65. Uses permitted with certain restrictions. The following uses shall be permitted in the R-88 District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: 000 (d) Home occupation, provided that: (1) The use is conducted solely by one or more members of a family that live on the premises, The use is within a dwelling, accessory structure or both provided that the total area for the use does not exceed 25% of the floor of the dwelling or 250 square feet, whichever is greater, The use is clearly incidental and secondary to the use of the property for dwelling purposes and no external alterations, which would cause the premises to differ from its residential character by the use of colors, 1923:65191.1 Revised 05/19/04 12:58 PM 14 000206 materials, lighting, or construction, are permitted. Additionally, no construction of additions or accessory structures for the operation of the home occupation is permitted, (4) No commodity is stored or sold on the premises except for light inventory_ that does not exceed 20 square feet and can be stored in a closet or cabinet, (5) No more than one vehicle (motor vehicle or trailer) used in conjunction with the home occupation is parked on the premises. No equipment shall be stored outside the dwelling or accessory structures that would indicate that a business is being conducted on site except for equipment stored on the vehicle used in coniunction with the business. The vehicle and equipment for a home occupation shall be parked on the premises where the home occupation is conducted, and (6) No assembly or group instruction shall be permitted with a home occupation. Individual instruction on a one to one basis is permitted. Only one client may be on the property at any one time. Sec. 19-66. Accessory uses, buildings and structure. The following accessory uses, buildings and structures shall be permitted in the R-88 District: (-b) (e--)(b) 000 Home occupaticn:. Tennis courts and similar recreational facilities. Swimming pools and adjoining deck areas; provided that no swimming pool wall shall be located within six feet of an adjacent lot or parcel nor in a required front or comer side yard. Temporary buildings or trailers devoted to purposes incidental to construction activities taking place on the premises; provided that such buildings or trailers shall be removed upon completion or abandonment of the work. Signs. Other accessory uses, buildings and structures not otherwise prohibited, customarily accessory and incidental to any permitted use. Sec. 19-102. Uses permitted with certain restrictions. 1923:65191.1 Revised 05/19/04 12:58 PM 15 000207 The following uses shall be permitted in the R-TH District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: 000 (d) Home occupation, provided that: The use is conducted solely by one or more members of a family that live on the premises, The use is within a dwelling, accessory_ structure or both provided that the total area for the use does not exceed 25% of the floor of the dwelling or 250 square feet, whichever is greater, The use is clearly incidental and secondary to the use of the property for dwelling purposes and no external alterations, which would cause the premises to differ from its residential character by the use of colors, materials, lighting, or construction, are permitted. Additionally, no construction of additions or accessory structures for the operation of the home occupation is permitted, No commodity is stored or sold on the premises except for light inventory that does not exceed 20 square feet and can be stored in a closet or cabinet, (5) No more than one vehicle (motor vehicle or trailer) used in conjunction with the home occupation is parked on the premises. No equipment shall be stored outside the dwelling or accessory_ structures that would indicate that a business is being conducted on site except for equipment stored on the vehicle used in conjunction with the business. The vehicle and equipment for a home occupation shall be parked on the premises where the home occupation is conducted, and (6) No assembly or group instruction shall be permitted with a home occupation. Individual instruction on a one to one basis is permitted. Only one client may be on the property at any one time. Sec. 19-103. Accessory uses, buildings and structures. The following accessory uses, buildings and structures shall be permitted in the R-TH District: Hcme cccupatic, ns. 000 1923:65191.1 Revised 05/19/04 12:58 PM 16 O00~OS Temporary buildings or trailers devoted to purposes incidental to construction activities taking place on the premises; provided that such buildings and trailers shall be removed upon completion or abandonment of such work. (4)(e) Buildings and structures devoted to maintenance and groundskeeping purposes and equipment storage. (g~)(f) Signs. (-h-)Lg~ Other accessory uses, buildings and structures not otherwise prohibited, customarily accessory and incidental to any permitted use. Sec. 19-107.1. Uses permitted with certain restrictions. The following uses shall be permitted in the R-MF District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: 000 (c) Home occupation, provided that: The use is conducted solely by one or more members of a family that live on the premises, The use is within a dwelling, accessory_ structure or both provided that the total area for the use does not exceed 25% of the floor of the dwelling or 250 square feet, whichever is greater, The use is clearly incidental and secondary_ to the use of the property for dwelling purposes and no external alterations, which would cause the premises to differ from its residential character by the use of colors, materials, lighting, or construction, are permitted. Additionally, no construction of additions or accessory_ structures for the operation of the home occupation is permitted, (4) No commodity is stored or sold on the premises except for light inventory that does not exceed 20 square feet and can be stored in a closet or cabinet, (5) No more than one vehicle (motor vehicle or trailer) used in conjunction with the home occupation is parked on the premises. No equipment shall be stored outside the dwelling or accessory_ structures that would indicate that a business is being conducted on site except for equipment stored on the vehicle used in conjunction with the business. The vehicle and equipment for a home occupation shall be parked on the premises where the home occupation is conducted, and 1923:65191.1 Revised 05/19/04 12:58 PM 17 000209 (6) No assembly or group instruction shall be permitted with a home occupation. Individual instruction on a one to one basis is permitted. one client may be on the property at any one time. Only Sec. 19-108. Accessory uses, buildings and structures. The following accessory uses, buildings and structures shall be permitted in the R-MF District: (a) Private garages, gardens, tool and storage buildings. No shipping containers, trailers, vehicle bodies or similar containers shall be used for these purposes. ¢---)(b) Recreational facilities as required for the project and that primarily serve the surrounding residential community. (-d-)(c) Management office and maintenance buildings for the project. Temporary buildings or trailers devoted to purposes incidental to construction activities taking place on the premises; provided that such buildings or trailers shall be removed upon completion or abandonment of such work. (-F)(e) Signs. (-g-)(f) Other accessory uses, buildings and structures not otherwise prohibited, customarily accessory and incidental to any permitted use. Section 19-301. Definitions 000 Home occupation: Any occupation, profession, enterprise or activity conducted solely by one or more members of a family living on the premises which is incidental and secondary to the use of the premises as a dwelling, including but not limited to the home office of a member of a recognized or licensed profession, such as an attorney, physician, dentist, certified massage therapist as defined in County Code § 15-91, musician, artist, real estate salesperson or broker, or engineer ~ _. (1) (2) 1923:65191.1 Revised 05/19/04 12:58 PM 18 0002i0 indicate from Permitted home occupations shall not include animal hospitals or kennels, beauty parlors, barbershops, dance studios, motor vehicle repair, motor vehicle towing, motor vehicle painting or body work, motor vehicle detailing, nursing homes, convalescent homes, rest homes, private clubs, tourist homes, trash collection or similar establishments offering services to the general public. 000 [Amendment 2. (c)] Sec. 19-173. Uses permitted with certain restrictions. The following uses shall be permitted in the C-5 District, subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to the provisions of section 19-13: 000 (t) Utility trailer and truck sales, service, repair and rental, provided that such use is not located in the Eastern Midlothian Turnpike Corridor. [Amendment 2. (d)... Amendment under review by the Chesterfield Planning Commission] [Amendment 2. (e)] Sec. 19-301. Definitions. 000 Variance, administrative: A variance from any building setback requirement which may be granted by the director of planning with the following restrictions: (-g-)(1) The director of planning must find in writing that: 1923:65191.1 Revised 05/19/04 12:58 PM 19 (a) The strict application of the ordinance requirement would produce undue hardship; (b) Such hardship is not shared generally by other properties in the same zoning district and the same vicinity; and (c) The authorization of such variance will not be of substantial detriment to adjacent property and the character of the zoning district will not be changed by granting the variance. 000 [Amendment 2. (f)] Sec. 19-555. Required yards for accessory buildings and structures in R, R-TH, MH and A Districts. Except as indicated in this section, the yard requirements for permitted uses shall apply to the accessory buildings and structures. (1) In R, MH-2 and A Districts and in R-TH Districts identified in section 19-106, one-stor4pdetached accessory buildings less than 12 feet in height, accessory structures which have a roof or any structures specified in section 19-507(f) except amateur radio antennas in excess of 50 feet in height shall observe a side yard setback not less than half the required side yard for a permitted use; a front yard setback of the lesser of half the average depth of the lot or 80 feet; and a rear yard setback of not less than ten feet; except that an accessory building or structure which as a roof located on a through lot shall meet a rear yard setback of not less than 30 feet and an accessory building or structure which has a roof located on a comer lot shall observe a comer side yard setback not less than the required front yard setback for a permitted use. 000 (3) In R, MH-2 and A Districts and lots in R-TH Districts identified in section 19- 106, a detached accessory building having..l...~ .... ,r.._.._ ...... v... o~,.~.,* .... a height of 12 feet or greater shall observe an interior side yard not less than the side yard required of t~e for a permitted use; a rear yard setback of not less than half the required rear yard for a permitted use, except that a building located on a through lot shall meet a rear yard setback of not less than 30 feet; a comer side yard setback of not less than the front yard requirement for a permitted use; and a front yard setback the lesser of half of the average lot depth of-the-t~ or 80 feet. 000 1923:65191.1 Revised 05/19/04 12:58 PM 20 0O0212 [Amendment 2. (g)] Sec. 19-637. Limitation on specific signs. (q) 000 Signs attached to, or visible through, doors or windows that are legible from outside the building shall not exceed 15 square feet or 25 percent of the total window and door area located on any one face of the building, whichever is less. Further, signs in which are mounted on doors or windows shall be located within the top half of the door or window. [Amendment 2. (h)] Sec. 19-650. Nonconforming and illegal signs. 000 000 (h) A business that has closed shall be required to remove any onsite or offsite signs~ including all structural elements down to the ground level, associated with the business within 12 months of the date the business closed. 00o (2) That this ordinance shall become effective immediately upon adoption. 1923:65191.1 Revised 05/19/04 12:58 PM 21 ooo2a.3 "~ < < < < < < < < < < < ~ < < < < < < < < < < < 0002 4 0002.~5 0002t-6 An Affiliate of [~edia Genera~ P.O. Bo× 85333 Richmond. Vi~i,ia 2~93~0901 (8~) 649~6000 IAccount Num~, Ad Size 06/'l Newspa per reference: Sworn to and subscribed before Notary Public State of Wrg~n~a ~y Corem ~ss~on expires ~edia GeneralI Operations 06/09/2004 06/t 6/2004 The first insertion being given .... 06/09/2004 1761404 ] NVO~ CE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: June 23,2004 Item Number: 16.B. ect: Consider Amendment to the Tower Siting Policy and Public Hearing on Related Code Amendments County Administrator's Comments: /~~4~/ 4~ County Administrator: Board Action Requested: The Board is requested to adopt the amendment to the Tower Siting Policy and related code amendments. Summary of Information: At the request of the Board of Supervisors, the Planning Commission, in conjunction with the cellular industry, evaluated the Tower Siting Policy and Code amendments relating to towers. As a result, the Planning Commission is recommending certain amendments, which are outlined in detail in the attachments. In summary, the Planning Commission recommends the following: PROPOSED POLICY AMENDMENTS ko Allow physical features other than Resource Protection Areas (RPAs) to provide boundaries between the tower site and future development in areas designated for residential use of 0.5 units per acre or less or rural conservation; Preparer: Kirkland A. Turner Attachments: Ycs Title: Director of Planning C: D A T A/ A GEND AI2004/MA Y /MAY 26/TO WERSITIN G/R OGER S/GO K -~No # 0002~-? CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Bo Support co-location on stadium light poles at school and park athletic facilities and on electrical transmission structures; C o Support lighting of towers and a design other than monopole where the Ordinance would allow towers to exceed 199 feet; D. Eliminate setback requirements in the administrative policy. PROPOSED ORDINANCE AMENDMENTS no Permit communication towers to co-locate on electrical transmission structures by right subject to certain restrictions in all districts. Bo Increase permitted height of communication towers for those areas designated on the Comprehensive Plan for rural conservation from 150 feet to 300 feet and an increase in the permitted height of communications towers in all other areas from 150 feet to 199 feet. 0002.~$ PROPOSED POLICY AMENDMENTS - DETAILS The Policy has been amended to: mo Allow physical features other than Resouce Protection Areas (RPAs) to provide boundaries between the tower site and future development in areas designated on the Comprehensive Plan for residential use of 0.5 units per acre or less or rural conservation; Bo Support co-location on stadium light poles at school and park athletic facilities and on electrical transmission structures; Support lighting of towers and a design other than monopole where the Ordinance would allow towers to exceed 199 feet; Do Amend the recommended conditions, as appropriate, to address these new standards; Eo Eliminate discussion relative to interference with the County's Communications System in the policy since the Ordinance addresses such interference; and Eliminate setback requirements in the administrative policy since the Ordinance addresses setbacks. PROPOSED ORDINANCE AMENDMENTS - DETAILS There are two (2) ordinance amendments proposed: mo The proposed amendments to Sections 19-65, 19-102, 19-107.1, 19- 124, 19-131, 19-173 and 19-181 and the addition of Section 19-113.1 would permit communication towers to co-locate on electrical transmission structures by right subject to certain restrictions in all districts. The restrictions include: a requirement for flush-mount antennae, a limitation that the antennae not exceed a height of twenty (20) feet above the permitted structure provided such height does not exceed the limitations of Sections 19-507 and 19-507.2, antennae are gray or another neutral color acceptable to the planning department, any building or mechanical equipment complies with Emerging Growth Area Development Standards relative to architectural treatment and screening, and a requirement that the antennae shall be dismantled and it and all associated equipment be removed from the property at such time as the antennae ceases to used for communications purposes for a period exceeding twelve (12) consecutive months. (Staff Note: If the co-location conforms to the restrictions, administrative substantial accord determination would be possible. If the restrictions are not met, it would be necessary to obtain a Conditional Use to permit the communications tower.) Bo The proposed amendments to Section 19-507 and the addition of Section 19-507.2 would permit an increase in the permitted height of communication towers for those areas designated on the Comprehensive Plan for rural conservation from 150 feet to 300 feet and an increase in the permitted height of communications towers in all other areas from 150 feet to 199 feet. These increases in height would still be subject to yard requirements of the specific zoning districts in which the towers are located. (Staff Note: These towers would still be required to obtain a Conditional Use at which time site specific evaluation would allow a determination as to whether an increased height is appropriate in a given area.) BACKGROUND On February 22, 2002, the Board of Supervisors, upon a favorable recommendation from the Planning Commission, approved revisions to the County's Tower Siting Policy as a result of the Commission' s concerns relative to tower lighting and design. At the Board's meeting, a telecommunications industry representative expressed concerns with the Policy, and in response the Board directed the Commission to re- evaluate the Policy to determine if further revisions should be made. As a result, the Commission requested that staff obtain input from the telecommunication industry representatives as to changes that may be desired in the Policy. Staff had several meetings with the representatives. Once comments were finalized from the industry representatives, the Commission held a work session. Generally, the industry suggested the County should consider: permitting taller towers in rural areas of the County, encouraging co-location on non-conforming towers, permitting co-location on buildings and electrical transmission structures after an administrative review, and permitting towers on County properties and in proximity to residences on agriculturally zoned properties. Subsequently, the Commission directed staff to prepare certain draft revisions to the policy relative to permitting taller towers in rural and other areas of the County, encouraging co-location on buildings and electrical transmission structures subject to certain restrictions, and considering tower locations on county properties. Staff reviewed the draft Policy and Ordinance amendments with the Commission at their work session in May 2003. The Commission suggested changes to the draft amendments which were finalized for the Commission's consideration at their March 16, 2004 work session. At this meeting, the Commission authorized advertisement of the Policy and Ordinance amendments for a public hearing at their April 20, 2004, meeting. On April 20, 2004, after public input and heating, the Commission recommended approval of the attached changes. 000220 Tower Siting Policy Cuifielines fe.r Review gf Planning Commission and Board of Supervisors Substantial Accord Determinations and/or Zoning Approval f~r C~-n----nicatie. n~ T~-,ver L~cati~n: (NOTE: In general, the following are the guidelines which will be used to deliberate a proposed tower location relative to Substantial Accord and/or Zoning approval. Meeting these guidelines will not automatically address site specific concerns. Additional conditions may be imposed and/or recommended to address such concerns to further insure compliance with the Plan for Chesterfield or the purposes of the Zoning Ordinance in the instance of a zoning action.) mo Typically, the tower should be located in an area designated on the Comprehensive Plan for general commercial, general industrial and/o._r.r agricultural/forestal use. Bo Typically, the tower should also satisfy the locational and design criteria for towers outlined in the Public Facilities Plan. The Public Facilities Plan suggests that: 1) The tower should, where appropriate, be located in the vicinity of other existing towers and the tower should generally be designed to allow for shared use. 2) The tower should generally be located away from existing or planned areas of residential, recreational and similar types of development. Specifically, towers should generally be located away from agriculturally zoned land identified on the Comprehensive Plan for residential use, residences on agriculturally zoned land, residentially zoned property, villages, schools, parks, community recreational facilities or similar development. 3) Views of the tower from such existing or planned areas of development should be minimized. Co If a tower is to be located in the vicinity of existing or planned areas of development or other high visibility areas, such as near the intersections of major roads or along rivers, the tower should be architecturally incorporated in the design of an existing structure, such as a church or office building, or possess design features that mask the utilitarian nature of the tower. Otherwise, the tower should be located as remotely as possible from existing or planned areas of development or other high visibility areas and on property that is densely wooded with mature trees. Measures should be taken to insure the preservation of a mature stand of trees around the tower. The stand of trees should be of sufficient width, height and density to minimize views of the tower. Further, any antennas of other tower-mounted equipment should be designed, spaced, placed, and/or masked so as to minimize the visual impact. OOOZZ t Do In areas designated on the Comprehensive Plan for residential use of 0.5 units per acre or less or rural conservation, towers may be appropriate where physical features such as topographical changes and streams (non-RPA and RPA) provide a boundary to future development. Under certain circumstances where the tower or antennae is designed to mask the improvement, co-location on stadium light poles at schools and parks athletic facilities; on electrical transmission structures; or on water towers and similar Fl_.&' Go structures may be appropriate. The tower should be located and/or designed so as not to create a hazard for air navigation or affect the operations of the Chesterfield County Airport. The tower should be located to minimize the possibility of any adverse impact on existing or planned areas of development, the Chesterfield County Communications System and the County Airport. To address these concems, the following is a list of conditions typically recommended for imposition on tower requests: 1. There shall be no signs permitted to identify this use. (P) ° The base of the tower shall be enclosed by a minimum six (6) foot high fence designed to preclude trespassing. The fence shall be placed so as to provide sufficient room between the fence and the property line to accommodate evergreen plantings having an initial height and spacing to provide screening of the base of the tower and accessory ground mounted equipment or structures from adjacent properties. A detailed plan depicting this requirement shall be submitted to the Planning Department for approval in conjunction with final site plan review. (P) o The developer shall be responsible for correcting any frequency problems which affect the Chesterfield County Communications System caused by this use. Such correction shall be made immediately upon notification by the Chesterfield County Communications and Electronics staff. (GS) 000222 5. 4. The color and lighting system for the tower shall be as follows: o o The tower shall be gray or another neutral color, acceptable to the Planning Department. b. The tower shall not be lighted. (NOTE: This requirement shall not apply to areas where towers are allowed by the Zoning Ordinance to exceed 199 feet. At the time of application, if lighting is desired, detailed plans as to the proposed lighting shall be submitted. Those details will be reviewed by the staff, Planning Commission and Board of Supervisors to determine if lighting would have a negative impact on the surrounding area. Generally, if lighting is determined not to have an adverse impact, the following condition will typically be recommended: Lighting during daylight hours shall be limited to medium intensity strobe lights with upward reflection and lighting during night-time hours shall be limited to soft blinking lights with upward reflection.) c. The tower shall be a monopole structure. (P) (NOTE: This requirement shall not apply to areas where towers are allowed by the Zoning Ordinance to exceed 199 feet. At the time of application, if alternative treatment of the tower is desired, or determined to be appropriate given the location such as in a residential area, detailed plans as to the proposed alternative treatment shall be submitted. Those details will be reviewed by the saff, Planning Commission and Board of Supervisors to determine if the alternative design would have a negative impact on the surrounding area. Such treatments, which are designed to disguise the appearance of the tower, may include masking devices, design features or incorporation into the architectural design of a building.) Any building or mechanical equipment shall comply with Section (area in which located) of the Zoning Ordinance relative to architectural treatment of building exteriors and screening of mechanical equipment. (P) (NOTE: Section (area in which located) would require the screening of mechanical equipment located on the building or ground from adjacent properties and public rights of way. Screening would not be required for the tower or tower-mounted equipment. Provided, however, that in 1-2 and 1-3 Districts, such equipment need not be screened from view of any I-2 or 1-3 District or any public right of way which does not accommodate or is not intended to accommodate through traffic movements.) At such time that the tower ceases to be used for communications purposes for a period exceeding twelve (12) consecutive months, the owner/developer shall dismantle and remove the tower and all associated equipment from the property. (P) (NOTE: These conditions are subject to modifications that address site- specific concerns.) 000223 Tower Siting Policy C--'-:lde!!ne: .%.r Administrative Review of Substantial Accord Determinations fer ava (NOTE: Meeting these guidelines should address most of the concerns that tower siting requests typically generate. However, meeting these guidelines will not automatically address site-specific concerns or grant Substantial Accord approval. Staff may, through the administrative process, recommend that the applicant seek Planning Commission approval or recommend appropriate conditions to insure that the tower site is in Substantial Accord with the Comprehensive Plan.) Administrative review of Substantial Accord Determinations for communications tower locations may be performed if: A. The tower site is zoned to permit the tower use. Bo The tower site location and/or surrounding land uses mitigate the impact of the tower on existing and future areas of development, to include be not limited to: agriculturally zoned land identified on the Comprehensive Plan for residential use, residences on agriculturally zoned land, residentially zoned property, villages, schools, parks, community recreational facilities or similar development. Specifically, administrative review will be performed only if: a) an intermediate commercial or industrial use exists between the tower site and such development; and b) the tower meets minimum setbacks from such development. If the tower site is located a minimum distance of 1,000 feet from residences on agriculturally zoned land, residentially zoned property, villages, schools, parks, community recreational facilities or similar development, or a minimum distance of 500 feet from agriculturally zoned land identified on the Comprehensive Plan for residential use, an intermediate commercial or industrial use will not be required. If the tower is incorporated into the architectural treatment of a permitted use, an intermediate use or the 1,000 and 500 foot distance requirements will not be required. The tower must still comply with the minimum setbacks. ~ The tower site location and/or surrounding land uses mitigate the impact of the tower on high visibility areas, such as along major traffic corridors, near the intersections of major roads or along the James River. Administrative review will be performed only if: a) an intermediate commercial or industrial use exists between the tower site and such high visibility areas; and b)th mi i tb k fr .... '~ ...... cc~..+..~,m~,~+~ ...... ~,~,^~,~,.-....~ etowermeets n mumse ac s. em ......... ,~ ..~.~-. ., ,~../ .... v .......~/ If the tower site is located a minimum distance of 1,000 feet from such areas, an intermediate commercial or industrial use will not be required. If a 100 foot buffer of mature trees at an elevation that will mitigate the view of the tower is preserved between the tower and high visibility areas, an intermediate use or the 1,000 foot distance requirement will not be required. The tower must still comply with the minimum setbacks specified above. To insure that the buffer of trees will mitigate the view of the 000224 tower, the topography of the buffer area should be at no point lower than ten (10) feet below the elevation of the base of the tower. If the tower is incorporated into the architectural treatment of a permitted use such as, but not limited to, stadium light poles at school and parks athletic facilities, church steeples or electrical transmission structures, an intermediate use, or buffer of 1,000 feet will not be required. The tower must still comply with t4~ minimum setbacks, v. pec:lf:.e~ above. (NOTE: Buffers required by Ordinance or by conditions of zoning would remain applicable.) Do The tower should be located and/or designed so as not to create a hazard for air navigation or affect the operations of the Chesterfield County Airport, as determined by the Director of Aviation Services. If these criteria cannot be met, the Substantial Accord will be reviewed by the Planning Commission through the public hearing process. (NOTE: Under the Substantial Accord Policy of Chesterfield County, the following procedures apply: Ao An administrative finding that the tower is in Substantial Accord with the Plan must be reviewed by the Planning Commission. The Commission may affirm or vacate the finding. If the Commission affirms the administrative finding, the tower is deemed to be in Substantial Accord with the Plan. The Board of Supervisors does not review this decision unless the decision is appealed by the applicant. Bo If the Commission vacates the administrative finding, a public hearing will be scheduled before the Planning Commission which will then determine if the tower is in Substantial Accord with the Plan. Co The Commission's finding is then reviewed by the Board of Supervisors. The Board may overrule or affirm the Commission's finding or refer the matter back to the Commission for further public hearing. Also, the applicant may appeal the Commission's finding to the Board.) 000225 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-65, 19-102, 19-107.1, 19-124, 19-131, 19-173, AND 19-181 AND ADDING SECTION 19-113.1 RELATING TO COMMUNICATIONS TOWERS ALLOWED IN RESIDENTIAL, MANUFACTURED HOME, AGRICULTURAL, OFFICE, COMMERCIAL AND INDUSTRIAL ZONING DISTRICTS SUBJECT TO CERTAIN RESTRICTIONS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-65, 19-102, 19-107.1, 19-124, 19-131, 19-173, and 19-181 of the Code Of the County of Chesterfield, 1997, as amended, are amended and re-enacted and Section 19- 113.1 is added to read as follows: DIVISION 4. R-88 RESIDENTIAL DISTRICT 000 Sec. 19-65. Uses permitted with certain restrictions. The following uses shall be permitted in the R-88 District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: 000 (d) Communications towers, provided that: .(.D antennae are co-located on electric transmission structures. antennae are a flush-mount design and do not exceed a height of twenty (20) feet above the height of the electric transmission structure and such height does not exceed the limitations of sections 19-507 and 19-507.2. (3) antennae shall be gray or another neutral color acceptable to the planning department. (4) any building or mechanical equipment shall comply with Emerging Growth Area Development Standards relative to architectural treatment and screening of mechanical equipment. (5) at such time as the antennae ceases to be used for communications purposes for a period exceeding twelve (12) consecutive months, such antennae shall be dismantled and it and all associated equipment removed from the property. 000 1923:64829.1 Revised 04/01/04 4:53 PM 000226 DIVISION 11. R-TH RESIDENTIAL-TOWNHOUSE DISTRICT OOO Sec. 19-102. Uses permitted with certain restrictions. The following uses shall be permitted in the R-TH District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: ooo (c) Communications towers, provided that: (1) antennae are co-located on electric transmission structures. (2) antennae are a flush-mount design and do not exceed a height of twenty (20) feet above the height of the electric transmission structure and such height does not exceed the limitations of sections 19-507 and 19-507.2. (3) antennae shall be gray or another neutral color acceptable to the planning department. (4) any building or mechanical equipment shall comply with Emerging Growth Area Development Standards relative to architectural treatment and screening of mechanical equipment. (5) at such time as the antennae ceases to be used for communications purposes for a period exceeding twelve (12) consecutive months, such antennae shall be dismantled and it and all associated equipment removed from the property. 000 DIVISION 12. R-MF MULTIFAMILY RESIDENTIAL DISTRICT 000 Sec. 19-107.1. Uses permitted with certain restrictions. The following uses shall be permitted in the R-MF District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: ooo (b) Communications towers, provided that: (1) antennae are co-located on electric transmission structures. 1923:64829.1 Revised 04/01/04 4:53 PM 000227 antennae are a flush-mount design and do not exceed a height of twenty (20) feet above the height of the electric transmission structure and such height does not exceed the limitations of sections 19-507 and 19-507.2. antennae shall be gray or another neutral color acceptable to the planning department. any building or mechanical equipment shall comply with Emerging Growth Area Development Standards relative to architectural treatment and screening of mechanical equipment. at such time as the antennae ceases to be used for communications purposes for a period exceeding twelve (12) consecutive months, such antennae shall be dismantled and it and all associated equipment removed from the property. 000 DIVISION 13. MH-1 MANUFACTURED OR MOBII~E HOME PARK DISTRICT OOO Sec. 19-113.1. Uses permitted with certain restrictions. The following uses shall be permitted in the MH-1 District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: (a) Communications towers, provided that: LO antennae are co-located on electric transmission structures. antennae are a flush-mount design and do not exceed a height of twenty (20) feet above the height of the electric transmission structure and such height does not exceed the limitations of sections 19-507 and 19-507.2. antennae shall be gray or another neutral color acceptable to the planning department. any building or mechanical equipment shall comply with Emerging Growth Area Development Standards relative to architectural treatment and screening of mechanical equipment. at such time as the antennae ceases to be used for communications purposes for a period exceeding twelve (12) consecutive months, such antennae shall be dismantled and it and all associated equipment removed from the property. 1923:64829.1 Revised 04/01/04 4:53 PM 000228 OOO DIVISION 15. A AGRICULTURAL DISTRICT 000 Sec. 19-124. Uses permitted with certain restrictions. The following uses shall be permitted in the A District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: (1) (a) Access to any land located in an office, business or industrial district or used for an office, business or industrial purpose, provided that the property is designated for office, business or industrial use on the comprehensive plan. (2) (b) Family day-care homes provided that no more than five children exclusive of the provider's own children and children who reside in the home receive care at any one time during a 24-hour day. t-~xt..j (c) Stock or dairy farms, including all buildings and structures necessarY to such use and the keeping, storage or operation of any vehicle or machinery necessary to such use, provided that the lot or parcel has at least three acres. (d) Communications towers, provided that: (1) antennae are co-located on electric transmission structures. (2) antennae are a flush-mount design and do not exceed a height of twenty (20) feet above the height of the electric transmission structure and such height does not exceed the limitations of sections 19-507 and 19-507.2. (3) antennae shall be gray or another neutral color acceptable to the planning department. (4) any building or mechanical equipment shall comply with Emerging Growth Area Development Standards relative to architectural treatment and screening of mechanical equipment. (5) at such time as the antennae ceases to be used for communications purposes for a period exceeding twelve (12) consecutive months, such antennae shall be dismantled and it and all associated equipment removed from the property. OOO 1923:64829.1 Revised 04/01/04 4:53 PM 000 229 DIVISION 16. O-1 NEIGHBORHOOD OFFICE DISTRICT OOO Sec. 19-131. Uses permitted with certain restrictions. The following uses shall be permitted in the O-1 District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: 000 (i) Communications towers, provided that: (1) antennae are co-located on electric transmission structures. (2) antennae are a flush-mount design and do not exceed a height of twenty (20) feet above the height of the transmission structure supporting the high tension electrical transmission lines and such height does not exceed the limitations of sections 15-507 and 19-507.2. (3) antennae shall be gray or another neutral color acceptable to the planning department. (4) at such time as the antennae ceases to be used for communications purposes for a period exceeding twelve (12) consecutive months, such antennae shall be dismantled and it and all associated equipment removed from the property. 000 DIVISION 22. C-5 GENERAL BUSINESS DISTRICT OOO Sec. 19-173. Uses permitted with certain restrictions. The following uses shall be permitted in the C-5 District, subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to the provisions of section 19- 13: 000 (f) Communication towers, provided that such use is not located in the Eastern Midlothian Turnpike Corridor, except as specified in 19-13 l(i). 000 1923:64829.1 Revised 04/01/04 4:53 PM 000230 DIVISION 23. I-1 LIGHT INDUSTRIAL DISTRICT OOO Sec. 19-181. Uses permitted with certain restrictions. The following uses shall be permitted in the I-1 District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to the provisions of section 19- 13: 000 (b) Uses permitted in the C-1 District, artist material and supply stores, health clubs, messenger or telegraph services and office supply stores provided that: (1) such uses shall only be permitted in projects of 25 acres or more; (2) at no time shall such uses exceed 30 percent of the gross floor area under construction or occupied by permitted uses in such projects; (3) such uses are located internally to the project, not along any road on the periphery of the project; and (4) shall be primarily for the convenience of the employees of the industrial uses; ~a (-5-) (c) eCommunication towers, provided that the structure is architecturally incorporated into the design of a building. (el) Communication towers, provided that: (1) antennae are co-located on electric transmission structures. (2) antennae are a flush-mount design and do not exceed a height of twenty (20) feet above the height of the transmission structure supporting the high tension electrical transmission lines and such height does not exceed the limitations of sections 15-507 and 19-507.2. (.3.) antennae shall be gray or another neutral color acceptable to the planning department. at such time as the antennae ceases to be used for communications purposes for a period exceeding twelve (12) consecutive months, such antennae shall be dismantled and it and all associated equipment removed from the property. ¢---) (e) Schools--commercial, trade, music, dance, business, vocational and training, provided they are located on the interior of the project and not along roads located on the periphery of the project. tax (f) Public and private utility uses, so long as they require a structure, to include all water and waste water pumping stations; electric, gas, communications and natural gas, liquefied petroleum gas (LPG) and petroleum products transmission facilities; in addition, natural gas, liquefied gas and petroleum products transmission facilities above and below ground, provided that 1923:64829.1 Revised 04/01/04 4:53 PM 00023 . all such uses which are visible from adjacent R, R-TH, R-MF or O Districts or properties zoned Agricultural (A) and shown on the comprehensive plan as residential or office uses shall be enclosed within a structure having a style and character compatible with surrounding residential or office structures or shall be completely screened from view from such adjacent properties. Satellite dishes, provided that: (1) The dishes are accessory to a principal use; and (2) The diameter of the dish does not exceed 12 feet. (4) (h) Wholesale greenhouses, hot houses and nurseries provided that nothing except plant materials is stored outside of a completely enclosed building. (-g) (i) One temporary mobile home, provided that a mobile home has been legally on the property within the past six months and the board of supervisors grants a mobile home permit to allow the use to continue. 000 (2) That this ordinance shall become effective immediately upon adoption. 1923:64829.1 Revised 04/01/04 4:53 PM AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 19-507 AND ADDING SECTION 19-507.2 RELATING TO HEIGHT EXEMPTIONS AND LIMITATIONS FOR COMMUNICATION TOWERS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-507 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted and Section 19-507.2 is added to read as follows: ARTICLE VII. DEVELOPMENT STANDARDS MANUAL DIVISION 1. DEVELOPMENT STANDARDS Subdivision I. General Provisions - Countywide OOO Sec. 19-507. Height exemptions and limitations. 000 (f) Except for the height limits set forth in this section and the limitations of section 19- 507.1 and 19-507.2, no other height limitation specified in the zoning ordinance shall apply to church spires, belfries, cupolas, domes, heat transfer units, tanks, monuments, water towers, chimneys, flues, amateur radio antennas, radio or television antennas, or similar structures having an aggregate area less than 25 percent of the ground floor building area; to the parapet walls or bulkheads extending not more than four feet above the limiting height of the building; or to grain elevators, derricks or other necessary industrial, utility or public service structures; provided that no such structure shall exceed a height as noted in the following chart: TABLE INSET: District Height Comments A 150 Subject to the required yards specified in section 19-555(1) for accessory buildings and structures. No structure shall penetrate the floor of any of the zones noted in this section. R orR-TH 50* Subject to the required yards specified in section 19-555(1) for accessory buildings and structures. No structure shall penetrate the floor of any of the zones noted in this section. * Amateur radio antennas may be increased to a height of 75 feet in R and R-TH Districts subject to the yard requirements specified in section 19-555(1). R-MF, O-1, or C-1 75 Subject to the required yards for principal structures of the respective zoning district. No structure shall penetrate the floor of any of the 000233 zones noted in this section. Any other district 150 Subject to the required yards for principal structures of the respective zoning district. No structure shall penetrate the floor of any of the zones noted in this section. 000 Section 19-507.2. Height exemptions and limitations - all districts. In areas designated on the Comprehensive Plan for rural conservation use, the height of communications towers may be increased to a height of 300 feet and in all other areas may be increased to a height of 199 feet. These increases in height are subiect to yard requirements of the specific districts in which the communications towers are located. (2) That this ordinance shall become effective immediately upon adoption. 1923:64844.1 Revised 03/26/04 1:12 PM 000234 A~ Affiliate of ~edia Genera~ P, O. Box 85333 Richmond, Vi~j (8~) ~49~6000 t Accounl NumT 220g06 Code Ad Size ~edia General Operations, Inc, Publisher of THE RICHMOND Ti~ES~DIspATCH TAKE NOTIICF, THAT TFIE R( e~ the foqowingI dates: 06/09/2004 06/16/2004 Newspaper reference: 1761368 Notary CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 6 Meetin~l Date: June 23,2004 Item Number: 16.C. Subiect: Public Hearing to Consider: FY2005 through FY2010 Secondary Road Six Year Improvement Plan; FY05 Secondary Road Improvement Budget; Project Development Schedules for Chesterfield Road Fund, Regional Surface Transportation Program Fund, and Congestion Mitigation Air Quality Fund; Designation of FY2005 Chesterfield Road Fund Projects and FY2004 Supplemental Chesterfield Road Fund Project; and Transfer of Funds County Administrator's Comments: County Administrator: Board Action Requested: Hold a public hearing to approve: FY2005 through FY10 Secondary Road Six Year Improvement Plan; FY2005 Secondary Road Improvement Budget; Project Development Schedules for Chesterfield Road Fund, Regional Surface Transportation Program Fund, and Congestion Mitigation Air Quality Fund; Designation of FY2005 Chesterfield Road Fund Projects and FY2004 Supplemental Chesterfield Road Fund Project; and transfer $110,021 from the General Road Improvement Account to the Newbys Bridge Road east of Qualla Road Project. Summaryoflnformation: State statutes enable the Board of Supervisors to prepare and adopt, jointly with the Virginia Department of Transportation (VDOT), a Six Year Plan identifying improvements that are anticipated to be made to the Secondary Road System in the county. The Plan has been developed based on an average $10.4 million per year allocation [$7.5 million secondary road funds, $1.4 million anticipated Richmond Metropolitan Planning Organization (MPO) Regional Surface Transportation Program (RSTP) Funds, (Continued on page 2) Preparer: R.J. McCracken Title: Director of Transportation agen569 Attachments: Ycs ]No 0~00235 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 6 Summary (Continued): $0.5 million Congestion Mitigation Air Quality (CMAQ) Funds, and $1.0 million Chesterfield Road Funds (VDOT/county matching program)]. The $10.4 million per year allocation represents approximately the same annual allocation that was used to develop the previous Six Year Plan. Details of the Six Year Plan are shown on Attachments A through C. The proposed Six Year Plan includes twelve new projects. Eight of these projects are federally funded and require secondary funds for the match with the exception of the Reams Road project, which requires no matching funds. The 12 projects are: Regional Surface Transportation Project (no match required): · Reams Road Turn Lanes, Adkins Road to Wadsworth Drive Highway/Rail Grade Crossing Safety Improvement Projects (10% match): · Ramblewood Road, east of Bermuda Hundred Road · Ramblewood Road, east of Golf Course Road Hazard Elimination Safety Projects (10% match): · Woolridge Road, curve south of Crown Point Road · Beulah Road, curve near Mason Woods Drive Congestion Mitigation Air Quality Projects (20% match): · Courthouse Road/Route 360 Turn Lane · Halloway Avenue Sidewalk · Hickory Road/River Road Sidewalk, Woodpecker Road to James Street The remaining four new projects have been added to begin design in the later years of the Plan: · Otterdale Road, from Duval Road to Genito Road · Beach Road, from Route 10 to Nash Road · Newbys Bridge Road, from Falling Creek to Hagood Lane · Qualla Road, from Beach Road to Spring Run Road Rural Addition In previous plans, with the exception of last year, funds ($134,000) have been routinely included in the budget to upgrade qualifying non-state standard roads so that they can be accepted into the state road system as a rural addition. Under the rural addition program, VDOT will pay the road construction costs. The county, or others, must pay right-of-way acquisition and utility adjustment costs. In the past, rural addition projects have been selected by the Board on a case-by-case basis as requests are received from citizens. 000236 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 6 Summary (Continued): Attachment E lists the qualifying rural addition requests. Last year's Plan did not include funding for a rural addition. This year, staff again recommends the Board not select a rural addition project; and, therefore, no rural addition projects are included in the Plan. Programs for Paving Unpaved Secondary Roads The Code of Virginia requires that approximately 5% of statewide secondary construction funds are set aside for the paving of unpaved roads. These funds are then distributed among localities proportionately based on the number of miles of unpaved roads carrying over 50 vehicles per day (vpd) in each locality. Rhodes Lane is designated in the Plan to receive these funds (approximately $55,000 per year). In 1997, VDOT developed a Pave-In-Place policy for the paving of state maintained, gravel roads carrying between 50 and 750 vpd. Staff recommended against using this program. In 2003, VDOT implemented an even less restrictive Rural Rustic Road Program, for roads carrying between 50 and 500 vpd, with minimal traffic increases expected by the locality over the next 10 years. Traditionally, the county's unpaved road projects have provided a minimum 40-foot right-of-way with the road rebuilt to provide adequate shoulder and ditches. This approach is in contrast to the Pave-In-Place and Rural Rustic Road programs, which involve very little to no improvements to the road other than the hard surface. Since most of the county's unpaved roads are expected to carry more than 750 vpd, staff recommends that the Board not participate in the Pave-In-Place or the Rural Rustic Road programs. Chesterfield Road Fund Projects The county regularly participates in an annual VDOT matching fund program (Chesterfield Road Fund), wherein the county provides $500,000 in anticipation of an equal match (dollar-for-dollar basis) by VDOT. The exact amount of funds to be matched by VDOT is determined by VDOT after all statewide requests for matching funds have been received. Funding for the Chesterfield Road Fund projects is provided on a rotational basis among the magisterial districts. VDOT has determined $481,559 is the maximum funds Chesterfield will receive in FY05. VDOT has also advised $110,021 is available in FY04 Supplemental Funds. Matoaca Road/Woodpecker Road intersection and Newbys Bridge Road east of Qualla Road are designated to receive funding in FY05 ($102,370 and $397,630, respectively). The county's FY05 budget includes $500,000 for Chesterfield's local match. Newbys Bridge Road east of Qualla Road is also designated to 000237 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 6 Summary(Continued): receive the FY04 Supplemental local match, $110,021. Staff recommends the $110,021 match be transferred from the General Road Improvement Account. Regional Surface Transportation Program (RSTP) Project Development Schedule The Metropolitan Planning Organization (MPO) is given the authority to select/approve projects to be funded from RSTP funds. The Richmond MPO receives approximately $11.0 million each year in RSTP funds. The Tri-Cities MPO became eligible for RSTP funds in 2003 and anticipates receiving $1.6 million annually. Chesterfield anticipates receiving approximately $1.4 million annually in RSTP funds. Attachment C identifies the recommended RSTP Fund Project Development Schedule. Congestion Mitigation Air Quality (CMAQ) Project Development Schedule The Metropolitan Planning Organization (MPO) is given the authority to select/approve projects to be funded from CMAQ funds. The Richmond MPO receives approximately $4.3 million each year in CMAQ funds. The Tri-Cities MPO receives approximately $0.32 million each year in CMAQ funds. Chesterfield anticipates receiving approximately $0.5 million annually in CMAQ funds. Attachment C identifies the recommended CMAQ Project Development Schedule. FY05 Secondary Road Improvement Budget Each year VDOT requests the Board of Supervisors to approve a Secondary Road Improvement Budget. The budget reflects the first year of the Six Year Plan and identifies specific project allocations for the fiscal year. Attachment D identifies the projects and allocations for FY05. Recommendation: Staff recommends the Board: 1. Adopt the attached resolutions approving: the FY05 through FY10 Secondary RoadSix Year Improvement Plan; the FY05 Secondary Road Improvement Budget; designating Matoaca Road/Woodpecker Road and Newbys Bridge Road east of Qualla Road as the FY05 Chesterfield Road Fund Projects; and Newbys Bridge Road east of Qualla Road as the FY04 Supplemental Chesterfield Road Fund Project. 2. Designate the FY05 Road Fund Projects Account as follows: $102,370 for the Matoaca Road/Woodpecker Road Project and $397,630 for the Newbys Bridge Road east of Qualla Road Project, and designating the FY04 Supplemental Road Fund ($110,021) to the Newbys Bridge Road east of Qualla Road Project after July 1, 2004. 000235 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 5 of 6 Summary (Continued): 3. Transfer $110,021 from the General Road Improvement Account to the Newbys Bridge Road east of Qualla Road Project. 4. Approve the FY05 through FY10 Chesterfield Road Fund Project Development Schedule, the FY05 through FY10 Regional Surface Transportation Project Development Schedule, and the FY05 through FY10 Congestion Mitigation Air Quality Transportation Project Development Schedule. 5. Authorize the County Administrator to enter into the customary VDOT/county/consultant/contractor, design, right-of-way acquisition, and/or construction agreements, acceptable to the County Attorney, for the projects indicated in the Plan. District: Countywide 000239 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 6 of 6 Meeting Date: June 23, 2004 Budget and Manaqement Comments: This time has been set to hold a public hearing on the Six Year Secondary Road Improvement Plan and designate $500,000 as follows: $102,370 for Matoaca/Woodpecker Road intersection and $397,630 for the Newbys Bridge Road, east of Qualla Road improvements. Funding for this match was appropriated in the FY2005 capital improvement budget. Also being requested is a transfer of $110,021 from the General Road Improvements Account for Newbys Bridge Road, east of Qualla Road as an FY2004 supplemental project. These funds are available to transfer from the General Road Improvements Account. Preparer: Rebecca T. Dickson Title: Director, Budget and Management 000240 WHEREAS, the Chesterfield County Board of Supervisors and the Virginia Department of Transportation (VDOT) have conducted a public hearing on the FY05 through FY10 Secondary Road Six Year Improvement Plan; and WHEREAS, the Board concurs with the proposed projects identified in the Plan. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors approves the FY05 through FY10 Six Year Secondary Road Improvement Plan as presented by VDOTo 00024 - WHEREAS, the Virginia Department of Transportation (VDOT) has submitted its proposed FY05 Secondary Road Improvement Budget to the county; and WHEREAS, the Budget represents the implementation of the first year of the FY05 through FY10 Six Year Improvement Plan adopted by the Board. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors approves the FY05 Secondary Road Improvement Budget as presented by VDOT. 000242 WHEREAS, Section 33.1-75.1 of the Code of Virginia permits the Commonwealth Transportation Board to make an equivalent matching allocation to any county for designation by the governing body of up to $500,000 of funds received by it during the current fiscal year pursuant to the "State and Local Fiscal Assistance Act of 1972" for use by the Commonwealth Transportation Board to construct, maintain, or improve primary and secondary highway systems within such county; WHEREAS, the Chesterfield County Board of Supervisors has appropriated $500,000 for the Chesterfield Road Fund with the adoption of the FY05 Appropriation Resolution; WHEREAS, the Virginia Department of Transportation (VDOT) has notified the county that $481,559 is the maximum amount of Chesterfield County funds that will be matched by the state during FY05. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors appropriates $500,000 for the FY05 Chesterfield Road Fund (Revenue Sharing Program). BE IT FURTHER RESOLVED, that the matched funds shall be allocated to the following projects: $204,740 Matoaca Road/Woodpecker Road Preliminary Engineering, Right-of-way, and Construction ($102,370 VDOT and $102,370 county) $776,819 Newbys Bridge Road east of Qualla Road Preliminary Engineering, Right-of-way and Construction ($379,189 VDOT and $397,630 county) 000243 WHEREAS, Section 33.1-75.1 of the Code of Virginia permits the Commonwealth Transportation Board to make an equivalent matching allocation to any county for designations by the governing body of up to $500,000 of funds for use by the Commonwealth Transportation Board to construct, maintain, or improve primary and secondary highway systems within such county; and WHEREAS, the Virginia Department of Transportation (VDOT) has notified the county that $110,021 is the maximum amount of Chesterfield County funds that will be matched by the state as a supplemental FY04 allocation. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors has allocated $110,021 from the General Road Improvements Account for the FY04 Supplemental Allocation Program and requests VDOT to provide an equivalent match. AND, BE IT FURTHER RESOLVED, that the FY04 Supplemental Matched Funds be allocated for the following project: $220,042 Newbys Bridge Road east of Qualla Road Preliminary Engineering, Right-of-way and Construction ($110,021 VDOT and $110,021 county) 000244 INDEX OF ATTACHMENTS Attachment A - Proposed Secondary Road Six Year Projects by Magisterial Districts Attachment B - Proposed Chesterfield Road Fund Project Development Schedule Attachment C - Regional Surface Transportation Program Fund Project Development Schedule (RSTP) Congestion Mitigation Air Quality Project Development Schedule (CMAQ) Attachment D - Proposed FY05 Secondary Road Improvement Budget Attachment E - Qualifying Rural Addition Road Request 000245 PROPOSED SECONDARY ROAD SIX YEAR PROJECTS FY05 THROUGH FY10 BY MAGISTERIAL DISTRICT PROJECT FROM TO DESCRIPTION START CONSTRUCTION BERMUDA COXENDALE RD DUNDAS RD * RAMBLEWOOD DR * RAMBLEWOOD DR CHALKLEY RD BRANDERS BRIDGE RD BRANDERS BRIDGE RD BRANDERS BRIDGE RD CLOVER HILL ** GENITO RD NEWBYS BRIDGE RD NEWBYS BRIDGE RD * REAMS ROAD * COURTHOUSE RD DALE SALEM CHURCH RD HOPKINS RD NEWBYS BRIDGE RD COURTHOUSE RD NASH RD * BEACH ROAD * NEWBYS BRIDGE RD * BEULAH RD MATOACA ** GENITO RD HICKORY RD MATOACA RD ~' HALLOWAY AVE LAKE'VIEW RD BAILEY BRIDGE RD BAILEY BRIDGE RD BAILEY BRIDGE RD QUALLA RD SPRING RUN RD BAILEY BRIDGE RD RHODES LA * OTTERDALE RD * QUALLA RD * WOOLRIDGE RD * HICKORY RD/RIVER RD MIDLOTHIAN OLD BONA IR ROAD OLD BUCKINGHAM RD OLD BUCKINGHAM RD FOREST HILL AVE FOREST HILL AVE 1-95 OLD STAGERD STRATHMORE RD iNTERSECTION 0.39 MI.E OF GOLFCOURSE RD 0.39 MI.E OF OLD BERMUDA HUNDRED RD N. OF GRAVEL NECK DR CARVER HEIGHTS DR BRADLEY BRIDGE RD BRADLEY BRIDGE RD S. HAPPYHILLRD N. OF WHITEHOUSE RD WOOLRIDGE RD DORTONWAY DR WALMSLEY BLVD ADKINS RD HULL STREEET ROAD KINGSLAND RD WEST OF OLDLANE GUALLA RD N. OFYATESDALE DR APPLEWHITELANE RTE10 FALLING CREEK BRIDGE CURVE AT MASON WOODS WOOLRIDGE RD SOUTHLAWN AVE WOODPECKER RD MATOACA MIDDLE SCHOOL WOODPECKER RD DEER RUN DR W. OFHOLLY ~EWPKY BATTLECREEK DR BELCHERWOOD RD MCENNALLY RD CLAYPOINT RD 0.5 MI. S. WOODPECKER RD DUVAL RD BEACH RD CURVES. OFCROWNPOINT WOODPECKER RD INTERSECTION INTERSECTION FALLING CREEK BR WADSWORTH DR INTERSECTION BEULANRD 0.35 MI, E. GUALLARD FIRST BRANCH BLVD NASH RD HAGOODLA INTERSECTION OLDTOWNCREEK INTERSECTION MATOACA PARK INTERSECTION SPRING RUN RD TURNERVILLE RD INTERSECTION BAILEY BRIDGE RD MANCHESTER H.S. 0.7 MI.W. SANDY FORD RD GENITO RD SPRING RUN RD JAMES STREET iRON MILL RD MILL FOREST DR UNISON DRIVE BUFORD RD BUFORD RD GROUNDHOG DR OLDECOALMINERD INTERSECTION INTERSECTION iNTERSECTION R/R CROSSING GATES TURN LANES R/R CROSSING R/R CROSSING IMPROVE CURVE SHOULDERS IMPROVE 2 LANE IMPROVE CURVE TURN LANES IMPROVE CURVE IMPROVE 2 LANE TURN LANES TURN LANE IMPROVE2 LANE IMPROVE SIGHT DISTANCE WIDEN 2LANE IMPROVE CURVE IMPROVE 2 LANE WIDEN 4 LANE IMPROVE 2 LANE SHOULDERS TURN LANES REALIGNMENT TURN LANES CURB/SIDEWALKS TURN LANES SHOULDERS IMPROVE CURVE IMPROVE CURVE IMPROVE CURVE REALIGN CURVES IMPROVE 2LANE PAVE GRAVEL RD IMPROVE 2LANE IMPROVE 2 LANE IMPROVE CURVE VSU SIDEWALK IMPROVE 2 LANE IMPROVE 2 LANE TURN LANES STREET LIGHTS SIDEWALK SUMMER 2004 SPRING 2005 SUMMER 2005 SUMMER 2005 SPRING 2006 SPRING 2007 BEYOND PLAN TEMP DEFERRED COMPLETE SPRING 2006 SPRING 20'10 TO BE DETERMINED TO BE DETERMINED UNDER CONST SPRING 2005 SUMMER 2005 SPRING 2006 SUMMER 2008 BEYOND PLAN BEYOND PLAN TO BE DETERMINED COMPLETE FALL 2004 SPRING 2005 SPRING 2005 SPRING 2005 SPRING 2005 SPRING 2006 SPRING 2006 SPRING 2006 FALL 2007 SPRING 2008 BEYOND PLAN BEYOND PLAN BEYOND PLAN TO BE DETERMINED TO BE DETERMINED UNDER CONST SUMMER 2004 SUMMER 2004 SPRING 2005 SPRING 2005 NEW PROJECT ADDED TO PLAN PROJECT LOCATED IN MULTIPLE DISTRICTS Attachment A J 000246 PROPOSED CHESTERFIELD ROAD FUND PROJECT DEVELOPMENT SCHEDULE FY05THROUGH FY10 PREVIOUS ALLOCATION PROJECTED ALLOCATIONS PROJECT / DESCRIPTION/ FY 04 FY03 FY 05 FY04 FY 06 FY 07 FY 08 FY 09 FY 10 DISTRICT LOCATION 9UPPL SUPPL OLD BUCKINGHAM RD WIDEN 2 LANES $399,830 MIDLOTHIAN FR: MILL FOREST DRIVE $199,915 TO: S. OF OLDE COALMINE RD $199,915 MATOACA RD/WOODPECKER RD $600,170 $195,090 $204,740 MATOACA TURN LANES $300,085 $t00,D00 $'102,370 $300,085 $95,090 $102,370 NEWBYB BRIDGE RD WIDEN 2 LANE $776,819 $220,042 $3,139 DALE FR: QUALLA RD $39?,630 $110,021 $1,570 TO: 0.35 MI. Eo OF QUALLA $379,189 $110,021 $1,570 BRANDERS BRIDGE RD WIDEN 2 LANES $996,861 $3, t39 BERMUDA FR: BRADLEY BRIDGE RD $498,431 $1,570 TO: SOUTH HAPPY HILL RD $498,431 $1,570 NEWBY$ BRIDGE RD WIDEN 2 LANES $996,861 $3,139 CLOVER HILL FR: WALMSLEY BLVD $498,431 $1,570 TO: FALLING CREEK BRIDGE $498,431 $1,570 PROJECT TO BE DETERMINED AT A LATER DATE $996,861 $3,139 MIDLOTHIAH $498,431 $1,570 $498,431 $'1,570 PROJECT TO BE DETERMINED AT A LATER DATE $996,861 $3,139 MATOACA $498,431 $'1,570 $498,431 $1,570 PROJECT TO BE DETERMINED AT A LATER DATE $996,86t DALE $498,431 $498,431 TOTAL FUNDS $1,000,000 $195,090 $981,559 $220,042 $1,000,000 $1,000,000 $1,000,000 $'1,000,000 $'1,000,000 COUNTY MATCH $500,000 $100,000 $500,000 $110,021 $500,000 $500,000 $500,000 $500,000 $500,000 VDOT MATCH $500,000 $95,090 $481,559 $1t0,021 $500,000 $500,000 $500,000 $500,000 $500,000 Attachment B 000247 RSTP REGIONAL SURFACE TRANSPORTATION PROGRAM FUND PROJECT DEVELOPMENT SCHEDULE FY 05 THROUGH FY 10 ( IN THOUSANDS ) PREVIOUS PROJECT I DESCRIPTION/ ALLOCATION PROJECTED ALLOCATIONS DISTRICT LOCATION FY 04 FY 05 FY 06 FY07 FY 08 FY 09 FY 10 NASH RD WIDEN 2 LANE $308 $678 $1,561 $1,475 DALE FR: APPLEWHITE LN TO FIRST BRANCH BLVD REAMS RD CONSTRUCT TURN LANES CLOVER HILL AT: WADSWORTH, ROSEGILL, ARCH HILL, ADKINS $1,500 $t,500 $1,500 $308 $678 $t,561 $1,475 $1,500 $1,500 $1,500 CMAQ CONGESTION MITIGATION AIR QUALITY FUND PROJECT DEVELOPMENT SCHEDULE FY 05 THROUGH FY 10 ( IN THOUSANDS ) PREVIOUS PROJECT I DESCRIPTION/ ALLOCATION PROJECTED ALLOCATIONS DISTRICT LOCATION FY 04 FY 06 FY 06 FY07 FY 08 FY 09 FY 10 COURTHOUSE RD SB RIGHT TURN RELIEF $182 $14 $254 $693 $500 $500 $500 CLOVER HILL AT: ROUTE 360 CHESTER RD TURN LANES AND SIGNAL $278 BERMUDA AT: KINGSDALE RD ROUTE 10 RIGHT TURN LANE $50 DALE AT: LEWIS RD * MATOACA RD I TURN LANES, REALIGN CURVE $160 WOODPECKER RD MATOACA * HALLOWAY AVE SIDEWALK $333 MATOACA FR: HICKORY RD TO: MATOACA MIDDLE SCHOOL * HICKORY RD I RIVER RD SIDEWALKS $140 MATOACA FR: WOODPECKER RD TO: JAMES ST $515 $314 $582 $693 $500 $500 $500 Competetlve funds from the Richmond Regional and TH-Cities MPOs. TrI-Cities funds noted with an asterisk (*). Attachment C 000 48 PROPOSED FY 05 SECONDARY ROAD IMPROVEMENT BUDGET PROJECT FROM TO DESCRIPTION MlSC COUNTYWIDE UNFORESEEN ITEMS VARIOUS LOCATIONS ALLOCATION $165,000 COUNTYWIDE PREL ENGR COUNTYWIDE RIGHT OF WAY ENGR COUNTY WIDE ENTRANCE PIPES GENITO RD OLD BUCKINGHAM RD HICKORY RD FOREST HILL AVE FOREST HILL AVE HALLOWAY AVE LAKEVlEW RD * RAMBLEWOOD DR * RAMBLEWOOD DR NEWBYS BRIDGE RD SPRING RUN RD BAILEY BRIDGE RD NASH RD RHODES LANE * COURTHOUSE RD VARIOUS LOCATIONS VARIOUS LOCATIONS VARIOUS LOCATIONS WOOLRIDGE RD MILL FOREST DR SOUTHLAWN AVE BUFORD RD BUFORD RD MATOACA MIDDLE SCHOOL WOODPECKER RD 0.39 MI. E OF GOLF COURSE RD 0.39 MI. E OF OLD BERMUDA HUNDRED RD QUALLA RD 0.5 MI. E. QUALLA RD MCENNALLY RD BAILEY BRIDGE RD CLAYPOINT RD MANCHESTER H.S. APPLEWHITE LANE FIRST BRANCH BLVD 0.5 MI. S. WOODPECKER RD 0.7 MI. W. SANDY FORD RD HULL STREEET ROAD INTERSECTION INTERSECTION OLDE COALMINE RD OLDTOWN CREEK INTERSECTION INTERSECTION MATOACA PARK INTERSECTION * NEW PROJECT ADDED TO PLAN MISC MISC MISC TURN LANES IMPROVE 2 LANE REALIGNMENT STREET LIGHTS SIDEWALK SIDEWALK TURN LANES R/R CROSSING R/R CROSSING IMPROVE 2 LANE REALIGN CURVES IMPROVE 2 LANE IMPROVE 2 LANE PAVE GRAVEL RD TURN LANE TOTAL $112,000 $58,000 $0 $332,684 $358,4O0 $782,700 $219,229 $2,084,569 $53,250 $472,540 $4,000 $3,4O0 $221,900 $1,000,000 $604,291 $274,000 $55,793 $608,018 $7,439,774 FY05 BUDGET 4/29/2004 Attachment D 000249 QUALIFYING RURAL ADDITION ROAD REQUESTS DISTRICT ROADWAY NUMBER EXISTING LENGTH OF HOMES RIGHT OF WAY IN FEET VDOT COUNTY COST COST MATOACA WILD TURKEY ROAD 7 50' R/W 1,000 $150,000 $35,000 MATOACA TURNERVILLE ROAD 6 50' R/W 1,000 $150,000 $35,000 BERMUDA OMAHA STREET 6 40' R/W 850 $200,000 $35,000 CLOVER HILL UNNAMED ROAD, 600 COURTHOUSE RD 8 50' R/W 1,800 $400,000 $35,000 MIDLOTHIAN TOWER LIGHT ROAD 7 30' & 50' R/W 1,400 $300,000 $35,000 MIDLOTHIAN FRAMEWAY ROAD 5 30' PJW 1,200 $300,000 $35,000 MATOACA PRIVATE ROAD, 17101 MIDLOTHIAN TPK 4 PRIVATE 800 $300,000 $35,000 MATOACA BELCHERSLANE 6 PRIVATE 700 $130,000 $35,000 MATOACA PRIVATE ROAD, 19600 CHURCH ROAD 6 PRIVATE 2,500 $300,000 $35,000 MATOACA PRIVATE ROAD, 19003 CHURCH RD 4 PRIVATE 1,000 $150,000 $35,000 BERMUDA CURTIS CIRCLE 3 40' R/W 500 $50,000 $35,000 Attachment E 000250 IDate Am Affiliate of Media Ge~erat Advertising Affidavit (Th~s ~s not a NIL Plea~ pay from P. O, Box 85333 Richmond, Vi~j)nia 23293 (804) 049.S000 22(}gOF~ Code ~scriptior~ Ad Size To~al Cosi -~ P'I.rP, I,ICN()I"i'CRTAKENOTICETHATTHEFt©ARIO 2.00 x 27.00 ATTACH HERE Media General Operations, Publisher of THE RICHMOND TIMES- DISPATCH This is to certify that the attached pi J~l'Jc NTOTICF, TAK~ was published bY Richmond T~mes-Dispatch, Inc, in the Richard, State of Virginia, on the follJwi~g dates: 06/09/2004 06/16/2004 Newspaper reference: 1761403 Sworn to a~d subscribed before me this _ _ Notary Public Sta~e of Virginia C~y of Richmond ~y c°m.~issie, e×pire~ ~ ~ T HIS IS NOT A BILL. PLEASE PAY FROM INVOICE, 0Q/09/?_00~ Remarks by C.D. Hylton,III June 23, 2004 Public Hearing Held By Chesterfield County Board of Supervisors I'm C.D. Hylton, III and live at 15012 Walnut Bend Road, Midlothian. I am here because these proposed expenditures fail to provide a balanced, comprehensive approach to Chesterfield County's chronic transportation problems. The proposals show a one-dimensional approach to our serious problems - depending on highways as THE ONLY solution to the county's growing traffic, highway safety and air pollution problems. Now, no reasonable person can deny we need additional highway capacity; likewise no competent public official can deny the importance of public transportation in solving Chesterfield County's transportation problems. One such public transportation project that addressed the problems created by traffic congestion was the LINK bus service which you eliminated after less than one year of service. Each day LINK took hundreds of automobiles off crowded county roads. Saying that LINK, was "found to be a less than efficient use of taxpayer dollars," not only is untrue but shows a failure to understand the important role public transportation plays in an efficient transportation system. Your decision on LINK is difficult to underside since you appoint ½ of the board for the Greater Richmond Transportation Company which provides public transportation to other areas. Yet, you fail to allow citizens of Chesterfield County to benefit from these same GRTC services. Over and over, you approve plans for increased development densities while failing to provide options to those who must travel our clogged highways. I'm not here at this time to argue against those land-use decisions; however, your failure to provide a complete transportation system certainly brings into debate whether you fully grasp the consequences of those land use decisions. CMAQ funds - the Congestion Mitigation Air Quality, were created first to fund LINK type projects. Used for LINK these funds can help provide a balance approach to our problems. Do you care about what the citizens think? I don't' think so. In your packet for this meeting you have these resolutions to approve the proposals as written. That clearly shows your minds are already made up - before you hear our ideas. That is truly unfortunate and seems to answer the question about your being out of touch. Thank you. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: June 23, 2004 Item Number: 16.D. Subiect: Public Hearing to Consider the Appropriation of $775,000 in Excess Cell Phone Revenue for Per Diem Payments at the Riverside Regional Jail County Administrator's Comments: County Administrator: Board Action Requested: Hold a public hearing to consider the appropriation of $775,000 in excess cell phone revenue to offset the anticipated shortfall in the Riverside Regional Jail budget for per diem payments. Summary of Information: This item requests that the Board of Supervisors hold a public hearing to consider the appropriation of $775,000 in excess cell phone revenue to cover per diem payments at the Regional Jail. The average daily population for Chesterfield County at the Regional Jail has climbed steadily over the past three years. In FY2000, the average daily population was 232.4. In FY2001, it was 281.4. For FY2002 and FY2003, average daily populations of 444.6 and 504.7, respectively, were recorded. Continued high arrests and subsequent convictions are two factors contributing to the high populations at both the local and regional jails. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement Attachments: -] Yes No [ 0002~:I. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin~l Date: June 23, 2004 Summary of Information (Cont.): Earlier in FY2004, the county received a refund of $1,203,776.11 from the Riverside Regional Jail Authority. The refund was applied to the county's regional jail per diem budget, bringing the total current appropriation to $6,704,076. At current levels, the average daily population for FY2004 is now projected to be approximately 546, at a cost of more than $7,400,000. The $775,000 in revenue appropriation will be used to offset the anticipated additional costs. 000252 An A~iate of Media Genera~ Advertising Affidavit (This ~s ~t a b~L P~ea~ pay from ~vo~) P.O. Box 853.33 Richmond, Virg inca 23293-0001 ¢O4) ~9.~000 Account Num:! Date Code Descr!,ption Ad Size Tota~ Cos~ 04tl 6i2¢3f14 121 ATTACH Media General Operations, Publisher of THE RICHMOND T~MES-DISPATCH This is to certify that the attached TAKE N'C)TiC'RTAKR N©T~CI: was punished bY R~chmond ~mes-D~s~tch, ~nc. ~n the C~ty of R~chm~d, State of Vkgin~a, onthe following dates: 06/16/2004 Newspa~r reference: Sworn ~o and subscribed before 1769414 S[~pe~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: June 23, 2004 Item Number: 16.E. Subiect: Public Hearing to Consider Amendments to FY2005 County and School Budgets County Administrator's Comments: County Administrator: Board Action Requested: As a result of the adopted state budget which includes increased aid to localities, staff requests that the Board hold a public hearing for June 23, 2004 to consider amendments totaling $6,075,900 to the FY2005 county budget and totaling $9,921,500 to the FY2005 school budget and appropriate the funds. Summary of Information: On April 14th, the Board of Supervisors adopted the County's biennial financial plan for FY2005 and FY2006. This action was without the benefit of an adopted State budget. On May 7th, the General Assembly adopted a new state budget for the biennium, which included increased state aid to localities. As a result, both the county and the schools will realize additional revenue beyond what was anticipated in the budget adopted by the Board of Supervisors on April 14th. Preparer: RebeccaT. Dickson Attachments: Ycs Title: Director, Budget and Manaqement --] No # 0002.q3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: June 23, 2004 The School Superintendent and County Administrator have developed recommendations for how to allocate the additional state funds (attached). Staff reviewed the recommended spending plans at the Board meeting on May 26. Since the changes exceed $500,000, under state law, the Board must hold a public hearing. 000254 2005 Additional Revenue and Commitments-Schools and County County Revenue Reduce Transfer to Schools (equal to approx. 1/2 of sales tax increase) $4,500,000 Recommended Expenditures Increase merit from 2.5% to 4% for FY05 Debt Service for potential transportation package (Direct staff to develop transportation package totaling $30 to $35 million to be considered as part of the referendum. Public hearing scheduled for July 28. Funds to be used for debt service). $1,500,000 3,000,000 $4,500,000 Other General Fund Revenues Local Recordation Tax HB 599 Funds ABC Profits $850,000 600,000 (~ 00,000) $1,350,000 Recommended Expenditures Voting Machines Police Grant Expenses (rather than year end surpluses) Health Care Costs for FY06 (reserve for increases) Adult Protective Services Worker (create a position) $5O0,00O 410,000 400,000 4O,0O0 $1,35O,OOO Note: Total advertised amendments to the county budget are $6,150,900. Staff is recommending adoption of $6,075,900 which is comprised of the following: $4,500,000 and $1,350,000 as noted above as well as an additional $225,900 in state sales tax being transferred to Schools. O00Z.~5 FY2005 Additional Revenue and Commitments-Schools and County Schools FY2005 FY2005 Approved Revised Revenue: Sales Tax County Transfer State Local Federal/Other Total Revenue $37,467,4OO 2O2,9O2,7OO 169,O77,4O0 3,563,500 2,831,500 $415,842,500 $42,193,300 198,4O2,7OO 178,199,4O0 3,563,500 3,405,1 O0 $425,764,000 Difference $4,725,9OO (4,500,000) 9,122,000 0 573,600 $9,921,500 Expenditures $415,842,500 Adjustments required by state budget: Reduction in VRS rates 0 Detention Home 0 Drop out prevention (elimination of student achievement grant) _0 Subtotal 0 Unbudgeted expenses due to FY2004 shortfall 0 Expenditure changes since adoption 0 Other Initiatives to be funded 0 (adjust salary increase to 4%, reduce PTR by .5, staffing reserve for unanticipated growth) Total Schools $415,842,500 $415,842,500 (3,816,600) 38,000 294,600 (3,484,000) 4,907,0OO 527,O0O 7,971,500 $425,764,000 $0 (3,816,600) 38,000 294,600 (3,484,000) 4,9O7,OOO 527,OOO 7,971,500 $9,921,500 0002,~6 An Afl}Hate of Media General Advertisin0 Affidavff (This is not a bill Please pay from invoice} P, O, Box 85333 Richmond, Vi~]nia 23293~01 ¢O4) ~9-~00 ~ount Num-.~ 0{5/] Code TAKI~ NCfI'ICF. TAK'~ Nf}TW:E THAT THE ROARD © Ad Size 2_00 x 22_00 224_76 ATTACH ~edia General Operations, Publisher of THE R~CH~ON D TI~ES-D{SPATCH This is to certify that the attached TAKR NOTtCF, TAKE was published by R}chm~d ~mes~D]s~tch, ]nc. ~n the City of R]chmo~d, State of Vkg~a, on the following ~tes: 06/16/2{ )04 The first insert{o~ being Newspa~r reference: SwOrn ~oand subscribed before 1769413 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 AGENDA Meetin~l Date: June 23, 2004 Item Number: 18. Subiect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of a regularly scheduled meeting to be held on June 25, 2004 at 2:00 p.m. Preparer: Lisa H. Elko Title: Clerkto the Board Attachments: --]YesINo #