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18SN0625 CASE NUMBER:18SN0625 APPLICANT: Mental Health Support Services CHESTERFIELD COUNTY, VIRGINIA DALE DISTRICT S AND RECOMMENDATION Board of Supervisors (BOS) Hearing: JANUARY 24, 2018 BOSTime Remaining: 365 DAYS KIRKLAND TURNER (804-748-1049) Planning Department Case Manager: 21.1 Acres 7600 Beach Road JANE PETERSON (804-748-1045) REQUEST Exception to Section 18-60 of the utility ordinance relative to connection to the public sewer system in an Agricultural (A) District. Notes: A.Conditions may be imposed. B.Conditions and an Exhibit are located in Attachments 1 & 2. SUMMARY Initially opened in 1929, the -service retreat serving individuals with special needs. The addition of a multi-purpose building to this planned (Attachment 2). Campus buildings are currently served by individual septic systems. Use of private septic is also proposed for this new multi-purpose building. The property is located within a mandatory wastewater connection area, necessitating an exception to public sewer use. RECOMMENDATIONS APPROVAL PLANNING Accommodates new building where mandatory utility connection COMMISSION requirement is cost-prohibitive. PLANNING - APPROVAL Represents a limited expansion of an established use pending future area development as suggested by the Plan to facilitate utility improvements As conditioned, public sewer would be extended to serve the property as other area development occurs STAFF UTILITIES - DENIAL No downstream capacity issues or underground utility conflicts that would prevent connection to public wastewater system Adversely impacts the extension of public wastewater system to area properties Providing a FIRST CHOICE community through excellence in public service SUMMARY OF IDENTIFIED ISSUES Department Issue No capacity issues or underground utility conflicts preventing connection to public wastewater system UTILITIES Extension would provide immediate public wastewater access to seven (7) existing single-family dwellings with potential to serve an additional twenty-four (24) dwellings with shorter future extensions. 18SN0625-2018JAN24-BOS-RPT 2 18SN0625-2018JAN24-BOS-RPT 3 Comprehensive Plan Classification: COMMUNITY MIXED USE The designation suggests the property is appropriate for an integrated mixture of concentrated commercial and higher density residential with public spaces. Surrounding Land Uses and Development Iron Bridge Road Gates Bluff subdivision Courthouse Commons West Beach Road Nash Road Single family residential 18SN0625-2018JAN24-BOS-RPT 4 PLANNING Staff Contact: Jane Peterson(804-748-1045) petersonj@chesterfield.gov Proposal -service retreat serving individuals with special needs. Buildings located on the campus are currently served by public water and private septic systems. A new multi-purpose building, measuring 9,650 square feet is planned for the campus in accordance with the conceptual site layout provided in the Exhibit (Attachment 2). The applicant is requesting to continue utilizing a private septic system for this new building. The property is located within a mandatory wastewater connection area, necessitating an exception to public sewer use. Exception to Mandatory Water and Wastewater Connections Section 18-60 of the County Code requires the use of public systems for properties located within the Mandatory Wastewater Connection Area. An exception to the use of public systems must be evaluated by the Directors of Utilities and Planning, the Planning Commission, and subsequently by the Board of Supervisors. The decision of such exceptions must be based upon the following criteria: Would the use of private systems encourage future area development inconsistent with the Comprehensive Plan; and Would the ability to extend the public system to other property be adversely affected. Comprehensive Plan and Future Area Development Currently, area properties along Beach Road are zoned Agricultural (A) and are occupied by single- family residential uses on acreage parcels or remain vacant. The Comprehensive Plan suggests that properties within an area along the southwest line of Iron Bridge Road, north of Beach Road, east of Swift Creek, and south of established residential development (Deerfield Estates subdivision) are appropriate for a mixture of concentrated commercial and higher density residential uses with public spaces. The Plan recognizes that such uses should be located on tracts having a sufficient size to accommodate such mixture. Use of the public utility system will be necessary to achieve the uses and densities suggested by the Plan. The request property is located at the western edge of this community mixed use designation. It is anticipated that aggregation of area properties for future redevelopment consistent with recommendations of the Plan would be the catalyst to support the extension of public wastewater service through the construction of a new wastewater pump station as described in the Utilities section of this report. Until this occurs, Planning supports the requested exception to public sewer to permit the proposed addition to the Camp Baker campus (multipurpose building). 18SN0625-2018JAN24-BOS-RPT 5 UTILITIES Staff Contact: Rachael Lumpkin (804-751-4778) lumpkinr@chesterfield.gov Existing Water and Wastewater Systems Currently Size of Closest Existing Connection Required by County Utility Type Serviced? Lines? Code? Water Yes Yes Wastewater No N.A. Yes Additional Utility Comments : The property is located in the mandatory water and wastewater connection areas for non- residential development per Sections 18-60.A.1.c and 18-60.A.2.c of the County Code. Public water is available through a 16-inch waterline along Beach Road and an 8-inch waterline on the site. The existing structures are currently connected to the public water system. Any new structures proposed for the site would also be required to use the public water system. Public wastewater is not immediately available and would require the construction of a new wastewater pump station with force main and an offsite extension of approximately 3,200 linear feet of gravity wastewater line along Swift Creek. A conceptual cost estimate to construct these improvements would be $5.5M. While the existing structures are currently served by on-site septic systems, any new structures proposed for the site would be required to connect to the public wastewater system. The applicant is requesting an exception to the requirement to connect to the public wastewater system. The Utilities Department does not support the request because there are no downstream capacity issues, no other underground utility conflicts and the extension would provide immediate public wastewater access to seven existing single family homes with the potential to serve an additional 24 single family homes through shorter future extensions. Should the decision be made to grant the exception, the Utilities Department requests the following conditions be applied, as located in Attachment 1: 1.Any site plan or building permit for the subject parcel shall provide and dedicate public wastewater easements in locations acceptable to the Utilities Department to accommodate the future extension of the public wastewater system. Such easements shall be dedicated prior to the site plan approval. 2.In the event the public wastewater system is extended to a point within 200 feet of the property, the public wastewater system shall be extended to a point acceptable to the Utilities Department and the multi-purpose building and all future uses requiring domestic water and wastewater shall be connected to the public wastewater system. Existing uses served by private wastewater systems shall not be required to connect to the public wastewater system for as long as the existing private systems are in compliance with Health Department regulations. 3.The exception to the use of public wastewater would apply only to the proposed multi- purpose building. Separate exception requests would be required for any future buildings if still a requirement by code at the time of development. 18SN0625-2018JAN24-BOS-RPT 6 18SN0625-2018JAN24-BOS-RPT 7 HEALTH Staff Contacts: Richard Michniak (804-748-1695) Richard.Michniak@vdh.virginia.gov Jack Watts (804-748-1695) Jack.Watts@vdh.virginia.gov The Health Department must approve any new or expanded use of individual well and septic systems. COUNTY DEPARTMENT OF TRANSPORTATION Staff Contact: Jim Banks (804-748-1037) banksj@chesterfield.gov VIRGINIA DEPARTMENT OF TRANSPORTATION Staff Contact: Jonathan Phillippe (804-674-2560) jonathan.phillippe@vdot.virginia.gov FIRE AND EMERGENCY MEDICAL SERVICES Staff Contact: Anthony Batten (804-717-6167) battena@chesterfield.gov ENVIRONMENTAL ENGINEERING Staff Contact: Rebeccah Ward (804-748-1028) WardR@chesterfield.gov This request will not impact these facilities. 18SN0625-2018JAN24-BOS-RPT 8 CASE HISTORY Applicant Submittals 10/25/17 Application submitted Community Meeting 11/15/17 No citizens attended Planning Commission 12/19/17 Citizen Comments: No citizens spoke to this case. requiring that with future extension of the public wastewater system, only the proposed multi-purpose building and future buildings would connect, rather than the existing campus buildings. Commission Discussion: substitute Condition 2 was acceptable. Recommendation APPROVAL SUBJECT TO THE CONDITIONS IN ATTACHMENT 1 Motion: Jackson Second: Jones AYES: Sloan, Jackson, Freye, Jones and Wallin The Board of Supervisors on Wednesday, January 24, 2018, beginning at 6:00 p.m., will consider this request. 18SN0625-2018JAN24-BOS-RPT 9 ATTACHMENT 1 CONDITIONS Note: The following conditions are recommended by both the Planning Commission and Staff. 1.Utility Easements. Any site plan or building permit shall provide and dedicate public wastewater easements in locations acceptable to the Utilities Department to accommodate the future extension of the public wastewater system. Such easements shall be dedicated prior to site plan or building permit approval, whichever occurs first. (U) 2.Extension of Utilities. In the event the public wastewater system is extended to a point within 200 feet of the property, the public wastewater system shall be extended to a point acceptable to the Utilities Department and the multi-purpose building and all future uses requiring domestic water and wastewater shall be connected to the public wastewater system. Existing uses served by private wastewater systems shall not be required to connect to the public wastewater system for as long as the existing private systems are in compliance with Health Department regulations. (U) 3.The exception to the use of public wastewater shall apply only to the proposed multi- purpose building. Separate exception requests would be required for any future buildings if still a requirement by code at the time of development. (U) 18SN0625-2018JAN24-BOS-RPT 10 ATTACHMENT 2 EXHIBIT, CONCEPTUAL SITE LAYOUT 18SN0625-2018JAN24-BOS-RPT 11