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18SN0520 CASE NUMBER:18SN0520 APPLICANT: TowneBank CHESTERFIELD COUNTY, VIRGINIA DALE DISTRICT AND RECOMMENDATION Board of Supervisors (BOS) Hearing: FEBRUARY 28, 2018 BOSTime Remaining: 365 DAYS Agent: ADENA PATTERSON (804-775-7764) Planning Department Case Manager: DARLA ORR (804-717-6533) 2.9 Acres 9941 Iron Bridge Road REQUEST Rezone from Agricultural (A) and Neighborhood Business (C-2) to Community Business (C-3) plus conditional use planned development to permit exceptions to ordinance requirements relative to architectural treatment, landscaping and setback requirements. Specifically, exceptions are requested to allow alternative roof design in the Courthouse Design District and reductions in setbacks and landscaping requirements. Notes: A.Conditions may be imposed or the property owner may proffer conditions. B.Proffered conditions, Textual Statement and exhibit are located in Attachments 1 5. SUMMARY Commercial development is planned on the property which is located in the Courthouse Design District. The existing bank building is proposed to be demolished and replaced with a new bank building. The Zoning Ordinance includes specific requirements for architectural treatment of buildings within this design district to encourage compatibility with historic structures within, and in proximity to, the Government Center Complex. The applicant proposes a building that incorporates architectural elements of the historic County Courthouse and is seeking an exception to permit a portion of the proposed bank building to have a parapet roof design. Setback and landscaping exceptions are requested to accommodate the development of the bank at the corner of Route 10 and Lori Roads. RECOMMENDATIONS PLANNING APPROVAL COMMISSION AYES: Sloan, Jackson, Freye, and Wallin NAY: Jones PLANNING AND TRANSPORTATION APPROVAL While the commercial uses are more intense than the office uses suggested by the Comprehensive Plan, as limited, the uses STAFF would be compatible with surrounding area development As proffered, architectural and site development plans will result in a well-designed quality development which should enhance the corridor. Providing a FIRST CHOICE community through excellence in public service SUMMARY OF IDENTIFIED ISSUES Department Issue Access to and from Lori Road must be negotiated with VDOT since the entrances along Lori Road do not meet Access Management Regulations. Exceptions to the regulations may be applied for, but are not assured to be VDOT granted. Access from Lori Road via an adjacent parcel further north might be negotiable as an alternative to an existing entrance which needs to be closed. 218SN0520-2018FEB28-BOS-RPT 318SN0520-2018FEB28-BOS-RPT Comprehensive Plan Classification: CORPORATE OFFICE The designation suggests the property is appropriate for professional or administrative offices or similar uses. Surrounding Land Uses and Development Government Center Complex Office Complex Iron Bridge Road Lori Road Shopping Center 418SN0520-2018FEB28-BOS-RPT PLANNING Staff Contact: Darla Orr (804-717-6533) orrd@chesterfield.gov Zoning History Case Number Request 63000095 Rezone to Neighborhood Business (C-2); eastern portion of the request property Approved at the corner of Route 10 and Lori Road (12/1963) Rezoning Applicant proposes to rezone the entire property to Community Business (C-3). Community Business (C-3) uses would be permitted, except that automobile oriented uses such as automobile sales, service, repair, rental and washes would not be permitted. (Proffered Condition 2 Attachment 1) Towne Bank plans to demolish the existing bank building and construct a new building for their bank and related offices. The bank building would be located on the easternmost portion of the property, at the corner of Route 10 and Lori Road. (Textual Statement and Exhibit B Attachments 2 and 5) The Comprehensive Plan suggests the property is appropriate for corporate office uses. However, as limited, staff supports the proposed commercial uses. While a bank is first permitted in a Convenience Business (C-1) District, the location of the bank at corner of Route 10 and Lori Road will provide a less intense use (similar to office use suggested by the Plan) adjacent to the Government Center Complex. The Community Business (C-3) uses, as limited, would be compatible with uses on other properties within the immediate area along Route 10 that are zoned C-3 and C-5. Conditional Use Planned Development - Exceptions to Roof Design The request property is located within the Courthouse Area Design District which recognizes the area around the historic County Courthouse and Government Complex as being unique. The purpose of the Courthouse Area Design District is to provide standards to encourage and enhance Colonial and Federalist architectural features that are compatible with the historic structures within, and in proximity to, the Chesterfield County Government Complex. These standards requirebuildings to be compatible with Federalist and Colonial architecture as exemplified by the historic Chesterfield Courthouse and other buildings, with architectural features including articulation of doors and windows, ornamentation, and use of certain materials and varied façade and roof designs. Architectural compatibility with buildings located within the same project or within the same block or directly across any road is required. 518SN0520-2018FEB28-BOS-RPT COURTHOUSE DESIGN DISTRICT BOUNDARIES Subject Property The proposed bank building will comply with the Courthouse Design District standards except that a Conditional Use Planned Development is requested to permit a varied parapet roof design on a portion of the bank building instead of a full pitched roof. (From Attachment 3, Exhibit A-1) Pitched Roof Varied Parapet Roof 618SN0520-2018FEB28-BOS-RPT The building incorporates architectural elements of the historic Chesterfield Courthouse and will be consistent (design and materials) with the building identified on Exhibits A-1 and A-2 in Attachments 3 and 4. In addition, the building includes quality in materials utilized; architectural features to articulate windows and doors and to provide ornamentation; and, in wall offsets and varied roof lines. Use of a varied roof in this bank building design is appropriate given the quality architectural design and overall site design. The bank building, as designed, will be an asset to the corridor. Given the zoning ordinance requirement that architectural compatibility be achieved within a project and with adjacent properties, the quality design and materials offered with the bank are anticipated to continue with future area development. Exceptions to Landscaping and Setbacks Requirements Development of the property would be required to meet site design standards of the Courthouse Design District which address building and parking setbacks and site landscaping. The applicant is requesting approval of conditional use planned development to permit reduced setbacks and landscaping requirements for the bank development (Textual Statement and Exhibit B Attachments 2 and 5). Final numbers and species of plants will be approved by the Planning Department during plans review. Because redevelopment of the bank site at the corner of Route 10 and Lori Road is planned, staff is supportive of the reduction in the setbacks and landscaping, as proposed with Exhibit B. While reduced from the minimum ordinance requirements, a significant improvement to the development of the corner will be realized. Pedestrian Connectivity and Amenities As identified in Exhibit B, the applicant has committed to construct sidewalks along Route 10 and Lori Road, with a pedestrian connection/crosswalk from Lori Road to the bank building. A freestanding focal point element in the form of a clock or art element will be installed to add pedestrian scale visual interest at the bank entrance. The exact design of this element will be approved during plans review. A pedestrian area is planned on the western side of the bank building as shown below and on Exhibit A-2, Attachment 4). This area will include landscaped areas, benches and a wet-pond with fountain. This area is intended to be open to the public to enjoy and will benefit the development of this area. 718SN0520-2018FEB28-BOS-RPT COUNTY DEPARTMENT OF TRANSPORTATION Staff Contact: Jim Banks (804) 748-1037 banksj@chesterfield.gov The Comprehensive Plan, which includes the Thoroughfare Plan, identifies county-wide transportation needs that are expected to mitigate traffic impacts of future growth. The applicant is requesting rezoning that will allow most Community Business (C-3) uses to be developed on the property. The request will not limit development to a specific land use; therefore, it is difficult to anticipate traffic generation. Based on shopping center trip rates, the development could generate approximately 2,969 average daily trips. These vehicles generated will be distributed along Iron Bridge Road (Route 10), which had a 2015 traffic count of 43,106 vehicles per day. A bank has been developed on the property. The request will allow development that could generate a significant increase in traffic. Current access for the property is provided via two accesses onto Route 10 and one access onto Lori Road. The intersection of Lori Road and Route 10 is signalized. The Lori Road access is located approximately 55 feet from the stop bar for Route 10. Due to the high volume of traffic that travels through the intersection, vehicles typically queue beyond the Lori Road access, especially during peak periods. The existing Lori Road access should be relocated. The applicant has proffered that vehicular access to Route 10 and to Lori Road will be as generally shown on Exhibit B (Proffered Condition 4). Exhibit B shows the two entrances/exits on Route 10 and relocation of the existing Lori Road access towards the northern property line. VDOT has indicated that the proposed access to Lori Road does not meet their standards, and the applicant would need to request an access management exception. If VDOT does not approve an exception, direct access to Lori Road would not be permitted with redevelopment of the site. Staff supports the request. VIRGINIA DEPARTMENT OF TRANSPORTATION Staff Contact: Jonathan Phillippe (804-674-2560) jonathan.phillippe@vdot.virginia.gov Access to Route 10, as shown, is not at issue. Access to and from Lori Road must be negotiated with VDOT since the entrances along Lori Road do not meet Access Management Regulations. Exceptions to the regulations may be applied for, but are not assured to be granted. Access from Lori Road via an adjacent parcel further north might be negotiable as an alternative to an existing entrance which needs to be closed. 818SN0520-2018FEB28-BOS-RPT FIRE AND EMERGENCY MEDICAL SERVICES Staff Contact: Anthony Batten (804-717-6167) battena@chesterfield.gov Mission The mission of Fire and Emergency Medical Services (EMS) is to protect life, property and the environment through a comprehensive fire and life safety program that ensures an adequate and timely response to emergencies. Nearby Fire/EMS Facilities The Airport Fire Station, Company Number 15 Additional Fire and EMS Comments When the property is developed, the number of hydrants, quantity of water needed for fire protection, and access requirements will be evaluated during the plans review process. UTILITIES Staff Contact: Terry Maples (751-4435) maplest@chesterfield.gov Water and Wastewater Systems Currently Size of Existing Line Connection Required by County Code? Serviced? Water Yes Yes Wastewater Yes Yes Additional Information: This property is located in the mandatory water and wastewater connection area for residential development. Connection to the public water and wastewater systems will be required by county code. The applicant has offered proffers to connect to public water and sewer. (Proffered Condition 3) The existing structure is currently connected to the public water and sewer system ter line along Iron Bridge Rd. There is an existing manhole approximately 306 feet north of the property within an existing easement that can serve the subject property. The Utilities Department supports this case. 918SN0520-2018FEB28-BOS-RPT 1018SN0520-2018FEB28-BOS-RPT ENVIRONMENTAL ENGINEERING Staff Contact: Rebeccah Ward (804-748-1028) WardR@chesterfield.gov Geography The subject properties are generally flat, and located within the Lower Swift Creek and Proctors Creek Watersheds. The western and southwestern portions of the properties drain southwest towards Iron Bridge Road. The eastern and northeastern portions drain northeast towards Lori Road. Drainage Due to the extreme flatness of the area, it is unclear how much of the land drains to the southwest toward Iron Bridge Road and how much drains northeast to Lori Road. A detailed drainage evaluation will be required at the time of site plan approval. Offsite easements may be needed prior to site plan approval to satisfy all requirements of the County ordinances and the Virginia Stormwater Management Program (VSMP) Regulations. In addition, on-site detention/retention facilities may be required as the existing storm sewer system in Lori Road may not be adequate to handle additional drainage from the development of the subject properties. Stormwater Management The development of the subject properties will be subject to the Part IIB technical criteria of the VSMP Regulations for water quality and quantity. 1118SN0520-2018FEB28-BOS-RPT CASE HISTORY Applicant Submittals 7/7/17 Application submitted 7/25, 9/13 Application amended and 12/13/17 7/31, 8/4, Revised proffered conditions, Textual Statement and exhibit submitted. 8/18, 8/28, 9/10, 9/14, 12/13 and 12/14/17 Community Meeting 9/8/17 Issues Discussed Purpose of Courthouse Area Overlay District standards; history of their application in area Standards have resulted in attractive buildings Additional construction and maintenance costs to developers Planning Commission 9/19/17 Action DEFERRED TO OCTOBER 17, 2017 ON ITS OWN MOTION WITH THE APPLICANT 10/17/17 Action DEFERRED TO NOVEMBER 21, 2017 ON ITS OWN MOTION WITH THE 11/21/17 Action DEFERRED TO DECEMBER 19, 2017 ON ITS OWN MOTION WITH THE 12/19/17 Action DEFERRED TO JANUARY 16, 2018 ON ITS OWN MOTION WITH THE 1/16/18 Citizen Comments: No citizens spoke to this case. Commission Discussion: Mr. Jones stated he could not support the case as he felt the architectural plan submitted does not meet the Courthouse Design District standards. Recommendation APPROVAL AND ACCEPTANCE OF THE PROFFERED CONDITIONS IN ATTACHMENT 1 Motion: Jackson Second: Freye AYES: Sloan, Jackson, Freye, and Wallin NAY: Jones The Board of Supervisors on Wednesday, February 28, 2018, beginning at 6:00 p.m., will consider this request. 1218SN0520-2018FEB28-BOS-RPT ATTACHMENT 1 PROFFERED CONDITIONS (December 14, 2017) Note: Both the Planning Commission and Staff recommend acceptance of the following proffered conditions offered by the applicant. The Owners and -2298 of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, for themselves and their successors or assigns, proffer that the development of the Property known as Chesterfield County Tax Identification Number 770-662-6106, 770-662-7116, 770-662-8904 and only if, the rezoning request for rezoning to C-3 and Conditional Use Planned Development to by the Owners, the proffers shall immediately be null and void and of no further force or effect. 1.Master Plan. The Textual Statement dated June 29, 2017, last revised December 14, 2017, shall be considered the Master Plan. (P) 2.Uses. The uses on the Property shall be all uses allowed in the Community Business (C- 3) District, except that the following uses shall not be allowed. A.Automobile self-service station B.Automobile service station C.Gasoline sales D.Motor vehicle repair E.Motor vehicle sales and rental F.Motor vehicle washes G.In addition to the above-restricted uses, the following uses shall not be allowed on the easternmost one (1) acre of the Property. Convenience store i. Restaurants, fast food or drive-in (P) ii. 3.Utilities. Pubic water and wastewater shall be used. (U) 4.Vehicular Access. Direct access from the Property to Iron Bridge Road (Route 10) and to Lori Road shall be as generally shown on Exhibit B, and as adjusted in location and design as required by VDOT. The Transportation Department shall confirm and approve the exact location and design of these accesses as required by this Proffer Condition. With any redevelopment of the Property, the Lori Road access shall be relocated. (T) 5.Amenities. A.A pedestrian area within the BMP shall be provided as generally shown on Exhibit A-2 and Exhibit B, shall be designed as a wet pond with a fountain, and shall include hardscape areas with benches. B.A pedestrian scale clock or art element, as approved by the Planning Department Exhibit B. (P) 1318SN0520-2018FEB28-BOS-RPT 6.Architecture. The architectural style of the bank shall be consistent with the building shown in Exhibit A-1 and Exhibit A-2, subject to changes that may be approved by the Planning Department at the time of plans review. (P and BI) 1418SN0520-2018FEB28-BOS-RPT ATTACHMENT 2 TEXTUAL STATEMENT (December 14, 2017) Conditional Use Planned Development ("CUPD") to permit a zoning ordinance exception, as described below, for property known as Chesterfield County Tax Identification Number 770-662- 6106, 770-662-7116, 770-662- Exhibit A-1 A plan titl prepared by HBA, dated November 21, 2017. Exhibit A-2 HBA, dated November 21, 2017. Exhibit B A plan titled 1.Architecture. The architectural style of the bank shall be consistent with the Courthouse Design District except that the roof design shall be as shown in the Exhibit A-1 and Exhibit A-2. 2.Site Layout. The proposed bank building shall be located on the easternmost portion of the Property, as generally shown on Exhibit B. 3.Setback Exceptions by existing utility easements, and by adjacent public and private rights-of-way. As such, the setback exceptions are requested to provide maximum flexibility for the site design. A.Front Yard. The front yard setback shall be ten (10) feet. B.Corner Side Yard. The corner side yard shall be fifteen (15) feet. C.Rear Yard. The rear yard shall be ten (10) feet. Should it be necessary for the access road along the northern boundary to be widened onto the Property, the rear yard setback may be reduced, as approved by the Planning Department during plans review, provided the rear yard can accommodate landscaping, decorative fencing, or similar measures to offer a transition/separation between the access road and parking spaces/internal drive aisles. 4.Landscaping Exceptions. A.Landscaping shall be based on the conceptual landscape design shown on Exhibit B. B.Final selection of tree species and shrubs shall be approved by the Planning Department at the time of plans review. C.All landscaping shall be based on final engineering and shall be designed to prevent conflict with utilities and to ensure signage visibility 1518SN0520-2018FEB28-BOS-RPT ATTACHMENT 3 EXHIBIT A-1 FRONT BUILDING ELEVATION (November 21, 2017) 1618SN0520-2018FEB28-BOS-RPT ATTACHMENT 4 EXHIBIT A-2 SIDE/REAR BUILDING ELEVATION AND PEDESTRIAN AREA/BRIDGE (November 21, 2017) 1718SN0520-2018FEB28-BOS-RPT ATTACHMENT 5 EXHIBIT B CONCEPTUAL SITE PLAN (December 4, 2017) 1818SN0520-2018FEB28-BOS-RPT