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2018-02-28 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 28, 2018 Item Number: 3.C. Subject: Work Session on the Proposed FY2019 School Operating Budget and FY2019-2023 Capital Improvement Program County Administrator's Comments: County Administrator: Board Action Request Hold a work session on the prop(*d FY2019 School operating budget and FY2019-2023 Capital Improvement Program. Summary of Information: This work session will be a comprehensive review of the School Division's proposed FY2019 operating budget and FY2019-FY2023 Capital Improvement Program (CIP). School staff will provide an overview of the operating budget including the year-to-year changes, trends, staffing changes, and the five- year plan. Staff will also present on specific programmatic changes. In addition, the proposed CIP sets forth a plan for the acquisition, development, enhancement, or replacement of school facilities to serve County residents as guided by the adopted Public Facilities Plan. Details of the plan will be reviewed at the work session. There is no action requested of the Board during the work session. A public hearing on the operating budget and CIP is scheduled for March 28, 2018, followed by budget adoption on April lith. The County Charter requires adoption of the operating budget and CIP by May 1st. Preparer: Matt Harris Title: Director, Budget and Management Attachments: El Yes ■ No # 600001 2/27/2018 c"."Imd county Pubic Schoo6 g Ima ine orrow Realizing the Potential in Every Child Approved Operating and CIP Plans John Erbach, School Board Chair Dr. James F. Lane, Superintendent February 28, 2018♦ Board of Supervisors Meeting The approved financial and capital plans will • Provide an additional $32.9 million in state and local funding • Address School Board priorities (equity, growth measures, fine arts, alternative education, automation and wellness) • Support compensation initiatives for Team Chesterfield staff • Continue innovative efforts initiated this school year • Address operational needs to support cleaner buildings • Fund replacement schools instead of renovations • Fully fund School Board's approved school start times initiative i 2/27/2018 Operating Fund Expenditures Changes• 1 • Approved Item Amount FTE5 2 percent salary increase for all eligible employees $ 8,100,000 - (including secondary athletic supplements) VRS and other benefits rate changes - Professional Plan (2,056,600) - Increased health-care costs (8 percent employer rate increase) 3,685,800 - Additional supplemental retirement plan payment 500,000 Pay-as-you-go capital reserve ($4.8M Ettrick rebuild; $1.1M for 5,936,000 elementary chromebooks & MM) 2 2/27/2018 Item Debt service increase Student enrollment increase Amount FTEs $2,452,000 - 2,474,500 42.0 Regional schools tuition increase $20,000 Reduction in general pool positions (1,595,000) (27.5) CodeRVA enrollment increase (22 students) 198,000 Initial opening costs- Old Hundred Elementary (2nd semester) 82,950 2.0 Bus fleet replacement 250,000 Children Services Act 1,065,000 - Custodial insourcing 7,700,000 165.0 3 Regional schools tuition increase $20,000 CodeRVA enrollment increase (22 students) 198,000 - Bus fleet replacement 250,000 - Custodial insourcing 7,700,000 165.0 Online registration for secondary schools 65,350 - Student Growth Measures Expansion 130,000 3 2/27/2018 Operating Fun• Expenditures •- • 1 • Approved Item Amount FTEs Gifted Identification (equity) $151,300 - Reduction in salaries for positions completing SRP work year 06/30/2018 Student -focused wellness 57,000 1.0 ---- — Alternative Education (Academy 360) 57,000 1.0 (232,600) Musical instrument replacement (phased approach) 20,000 - Contracted SPED nurses and other SPED services (VI, HI, SLP) 718,900 - student growth - calculated annually Realignment of salaries, other technical adjustments (4,559,995) 16.7 Fund balance ($49,386) & transfers to Grants ($78,600) 127,986 Total of all adjustments (FTEs represent bus driver positions funded from Operating Fund Expenditures Summary of Realignment of • other technical adjustments j Summary of Realignment of Salaries and other Technical Adjustments Amount FTEs Turnover in hiring during the year; attrition savings year over year (3,246,593) Reduction in salaries for positions completing SRP work year 06/30/2018 ---- — (1,308,788) —--–----- FY2018 projected custodial contract increase (not included in FY19) $11.7M (232,600) budgeted in FY2019 for contracted custodial Additional funding for teacher substitutes based on added teacher FTEs for 100,000 student growth - calculated annually Fund balance ($49,386) & transfers to Grants ($78,600) 127,986 Total of all adjustments (FTEs represent bus driver positions funded from (4,559,995) 16.7 current budget allocation) 2/27/2018 Operating Fund Expenditures Changes for FY • Approved Changes (increases) to the Proposed Budget for FY2019 Item Amount FTEs Substitute Pay - increase Degreed Teacher pay from $78 per day to $85 per day and Non-Degreed Teacher pay $ 450,000 from $49 per day to $85 per day Coordinators of Assessment and Remediation (CABs) in Middle Schools - 0.50 FTE per MS (10 month); Falling Creek MS will 329,000 5.5 remain 1.0 FTE (11 month) to support growth towards full accreditation and support for the 21st century learning grant Data Warehouse - Instructional team - absorb software cost in local match requirements for Governor's Technology Grant 119,045 1.0 ($250,000); Add 1.0 FTE in support of this initiative SPED PTR Reduction - Addition of Teachers to support PTR reductions in collaborative class sizes and growing 600,000 10.0 student population and increased needs (5 FTEs Middle/5 FTEs High Schools) 550,000 Increase in Virginia Retirement System (VRS) non-professional rate from 9.72% to 12.23%. 7,363,500 Recognition of existing pay -go reserves in the FY19 operating budget to support rebuilds of schools as outlined in the CIP 5 2/27/2018 Operating Fund Expenditures Change detail Item Amount FTEs FY 2018 adopted budget $ 621,852,200 7,002.8 Changes 32,868,450 215.7* FY 2019 approved budget $ 654,720,650 7,218.5 *FTE Summary: 42.0 student growth, (27.5) reduction in pool, 2.0 new elementary school, 165.0 custodial in -sourcing, 1.0 student focused wellness, 1.0 Data Warehouse Specialist, 5.5 MS CARs, 10.0 Special Education Teachers, (1.0) Central Office position, 1.0 Phoenix (Academy 360), and 16.7 in technical adjustments. Note: $3.1 M additional SRP contribution due to number of expected employees being less than projected. County is working with school staff to address the support needed in addition to funds provided in the budget process. 1.1 2/27/2018 Staffing Level/Funding C• •. • FY18 Budget FTE Cost FY19 Budget FTE Cost Bus Drivers 515 $13AM Bus Drivers 502 $13.1M Substitute driver funding $388k Floater Drivers 28 $728k (No FTEs) Temporary driver funding $250k Substitute drivers, Temp $1.2M drivers & Overtime Overtime funding $1.7M ( Additional fuel, maintenance, $720k and insurance costs Total 515 $15.7M Total 530 $15.7M Note: There will be a request for appropriation of funding is before you this evening on your meeting agenda to support the additional buses needed for this initiative. This funding was reserved in the FY2016 budget process. In the FY18 adopted budget and prior years, all trainer and coordinator positions were labeled as "Bus Drivers' on the FTE allocation documents and in the budget document. In the FY19 budget, these office positions will be designated as office staff rather than bus drivers for tracking purposes. 4 Che terW County P, 01ic Schcaiz Unfunded Needs 7 2/27/2018 FY 2019-23 Capital Improvements Plan 2/27/2018 • FY2019 and FY2020 will complete the funding allocation from the 2013 bond referendum o The remaining funding for FY2019-20 is $183.6 million; FY 2019 is $171.4 million • Projected CIP projects for FY2021-23 are estimates/modeling only pending finalization of the Facility Condition Study and work with the County to develop the next bond referendum • FY2021-23 includes funding to support: o Major Maintenance -identified critical needs o Major Maintenance replacement cycle plan o Projected school building needs • Total FY2019-23 CIP anticipated funding is $361,209,772 • Continue the emphasis on addressing critical major maintenance across the division • Allow the school division to continue the transition to rebuilds vs. renovations for the remaining projects from the 2013 school bond referendum: Crestwood, Ettrick, Harrowgate, and Reams elementary schools. OJI f) The FY19-23 Capital Improvement Plan will: P) FY2019 - 2023 Major Maintenance Funding and Sources 35,000,000 30.000.000 25,000,000 20,000,000 15,000,000 10.000.000 5.000.000 FY19 FY20 FY22 FY22 FY23 W Furxllrrg Sources toebt) w Fundirg Sources (Pay -Go) The school division will be moving towards a replacement cycle beginning in FY22 to support Major Maintenance needs on a perpetual basis 2/27/2018 lei 01 em OF live dV-O., 0 W, 11 11 Beulah ES E.non Ell' lei 01 em OF live dV-O., 0 W, 11 11 2/27/2018 • Design work for the rebuilds of Crestwood, Ettrick, Harrowgate and Reams elementary schools would begin in the summer and fall of 2018. r° r • Construction of the four replacement elementary schools would begin in Fall 2019/Winter 2020 with buildings ready for use in Fall 2021. 12 2/27/2018 13 2/27/2018 U Cheleleld County Public Schools Imagine morrow =a,ealizing the Potential in Every Child Approved Operating and CIP Plans John Erbach, School Board Chair Dr. James F. Lane, Superintendent February 28,2018+ Board of Supervisors Meeting 14 174 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 28, 2017 Item Number: 3.D. Subject: Work Session on Projected FY2019 General Fund Revenues County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to hold a work session to review projected revenues available for the FY2019 budget. Summary of Information: Staff will re, information on revenues and Administrator's March 14, 2018. iew revenues projected for overall economic conditions. comparison to budget will proposed FY2019 budget will be Preparer: Matt Harris Attachments: 0 Yes 1-1 No he FY2019 budget, including .n addition, FY2018 projected be provided. The County presented in a work session on Title:—Di rector, Budget and Management 2/22/2018 rl �Wf �' 100 2.00 1.00 0.00 -1.00 -2.00 -300 .. 1�m80.8.811 .... Yield Spread: 2-Yearvs. 10 -Year Treasuries 30-/,, 241% 18% 12'/,, 6% 12 IN, 18% Home Prices vs. Wages and Salaries Year -over -Year Percentage Change 2/22/2018 1) Overall solid growth in U.S. economy 2) Continued increases in employment; gains in manufacturing; strong retail sales 3) Limited near-term risk of a downturn, though soft spots remain 4) Productivity continues to be muted; sluggish incomes; lower savings Mortgage Origination by Credit Score Bilhons of Dollars 30%-_ )X620: Q3 @ $M613 (R) wfo620-659: Q3 @ 4,2196 (R) m660-719: Q3 @ $84.013 (R) 250/6 mo,, 720-759: Q3 @ $78,9B (R) 760+ � Q3 @ $274013 (R) -Subp�,�hip Share: Q2 @ 9.0% (L) 20,1, rNV � 15% 10% 5% .__,.-f -+- -i--i _..I.......... 1- 4-1— i. - -1 --1-4 -.,.,,_F.....{-._}_.......... i, -WL 0% 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 -01000PO,li 0) 2/22/2018 3 Permit. $7,; Reco Costs/Fi Sour $7,69 Fede $8,32` Service $13,8 Othe. $2C M019: Proposed H2019: Share of Revenue Fines/Use of Revenue Structure Growth by Category Revenue Category FY2018 Adopted Property Taxes $427,684,600 Real Estate $339,639,200 Personal Property $69,797,900 Other $18,247,500 Special Assessments $5,791,500 Other Local Taxes $118,545,200 Permits and Fees $7,071,100 Service Charges $12,784,600 Fines/Use of Money $3,332,700 Recovered Costs/Financing Sources $7,657,400 State (controlling for state sales tax) $72,754,400 Federal $8,100,800 TOTAL (minus use of one-time revenues) $663,722,300 Growth Compared to FY19 4.1% FY2018 Projected -- 1 $431,934,200 $340,161,400 $71,802,800 $19,970,000 $5,791,500 $121,348,200 $7,071,100 $12,784,600 $3,518,400 $7,657,400 $72,754,400 $8,100,800 $670,960,600 3.0% FY2019 Proposed $448,426,400 $354,224,500 $73,956,900 $20,245,000 $5,782,900 $121,587,200 $7,200,900 $13,843,400 $3,625,700 $7,697,500 $74,497,800 $8,329,100 $690,990,900 Fees, U% 2/22/2018 rQ* 0 1) Improving income outlook supporting furthergrowth in local consumer categories 2) Still, forecast remains well -rooted in longer -run averages... 3) Sales tax and personal property both +3.0% 4) Telecom a continued drag on portfolio 2/22/2018 5 2/22/2018 Summary of Economic Projections: Federal 'Funds Rate 1) interest income on 5 rebound; FY18 and beyond 2) Offset somewhat by higher 4 4 borrowing costs 3 . ....... .. .. ._. 4. 3) Modest increase in state funding (+2.40/.); highlighted 2 2 by H 8599 (funding for local police agencies) 4) Use of one-time general 0� 0 government sources very limited 2017 2018 2019 2020 Longerrun_. 1) Stable national and state C, C nu 110 ev 11 1.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS 4GEVS. -- Page 1 of 2 Meeting Date: February 28, 2018 Item Number: 3.E. Subject: Work Session on the Proposed FY2019 Utilities Operating Budget and FY2019- 2023 Capital Improvement Program County Administrator's Comments: County Administrator: Board Action Requested: Hold a work session on the proposed FY2019 Utilities operating budget and FY2019-2023 Capital Improvement Program. Summary of Information: This work session will be a comprehensive review of the Utilities Department's proposed FY2019 operating budget and FY2019-FY2023 Capital Improvement Program (CIP) . Utilities staff will provide an overview of the operating budget including the year-to-year changes, trends, and policies. Proposed increases in the water and wastewater commodity charges will result in a monthly combined water and wastewater increase of $1.96, or 3.56 percent, for an average residential customer using 7 CCF's per month. In addition, the proposed CIP sets forth a plan for the acquisition, development, or replacement of utilities infrastructure to serve County residents as guided by the adopted Public Facilities Plan. Availability of funds is driven by the Department's adherence to financial and debt management policies established by the Board of Supervisors. Details of the plan will be reviewed at the work session. Utilities staff is proposing an increase of $225, or 4.09 percent, in the water capital cost recovery charge for capital costs. There is no increase proposed for the wastewater capital recovery charge. Preparer: George Hayes Title: Director, Utilities Preparer: Matt Harris Title: Director, Budget and Management Attachments: 0 Yes 1-1 No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA There is no action requested of the Board during the work session. The authorization to advertise the proposed ordinance changes for the FY2019 Water and Wastewater utility rates is on this evening's Board of Supervisor's agenda (item 12.A.6.a). A public hearing on proposed Utilities ordinance changes is scheduled for 6 p.m. on March 28, 2018, followed by budget adoption on April 11th. The County Charter requires adoption of the operating budget and CIP by May 1st. Our Mission Provide the highest quality water and wastewater services that meet or exceed the needs and expectations of our present and future customers. Goals • Quality of Our Products and Services • Financial Integrity and Stability • Excellent Customer Service • Excellent Workplace Environment Accomplishments • Affordable Utility Rates • High Quality Product • Continuous Improvement • Triple, Triple A Revenue Bond Rating • 2018 Rate Study FY2019 Operating Budget $70AM Projected Increase of 2.2% or $1.SM • Personnel (health insurance, merit increase, new position) • Contract services • Purchased water 2/20/2018 0 r Strategic positioning to meet future challenges • Aging infrastructure • Unstable regulatory environment • Water resource development • Wastewater plant expansion FY2019 Capital Improvement Budget $52.1M • Infrastructure maintenance • Wastewater treatment plant expansion • Water system capacity ()'002 2/20/2018 2. Average Residential 14CCF (1U/5DDGallons) Bi -Monthly Water and Wastewater Service Bill " Rate Study and Cost ofService Analysis Completed by Stantec , Average residential customer uses approximately 7CCF or5,250gallons , Average customer bills remain competitive tnHenrico, Hanover, and Richmond Capital Cost Recovery Charges Chesterfield's Proposed FY19 Compared to Other Localities FY18 ��������� �� �������� 3 2/20/2018 Achievements ■ Never exceeded Safe Drinking Water Act MCL ■ Low incidence of main line breaks • State of the art technology Everyday Excellence —multiple recognitions ■ Awards Partnership for Safe Water Director's Award • 2016 Gold Peak Performance Award • Utility of the Future Today Award • NACO Awards MIRIMM 51 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 28, 2017 Item Number: 9.C. Subiect: Work Session on the Role and Operations of the Economic Development Authority of Chesterfield County (EDA) County Administrator's Comments: County Administrator: Board Action Requested: The Board will receive a presentation on the role and operations of the Economic Development Authority of Chesterfield County. Summary of Information: A member of the Authority will give the Board a presentation on the role of the EDA and report on operations of the Authority. Preparer: Garrett Hart Attachments: 0 Yes F-1 No Title: Director, Economic Development CChIll-l"I"I'l "IN IM -1-111, 11-11- I a, 65016 I'M Chesterfield EDA has no staff, daily functions handled by the Department of Economic Development O'Gowa'7 � I f I 19 ,.i.... 'i 1 1 1 1 1 111 11111%/,/////!jI////I/%%//✓/%%/%%%'/%i%/%//%%%%�%//%%//D%/%//%%ill/%/%///l/i%%/J///P%%///%/%Il'/// C- .b �J,UI, > Terri Cofer Beirne, Secretary, board member since June 2007. Eastern Counsel for the Wine Institute. * Lloyd A. Lenhart, board member since December 2004. Community Relations Coordinator at Southside Electric Cooperative. ^ ' John RUCkart, Vice -Chair, board member since August 1995. Owner of Property Consultants, Inc. a real estate firm. Harrill Whitehurst, Treasurer, board member since July 2008. CFO of Village Bank. o John COgbill, board member since 2017. Retired Attorney, McGuire Woods. m, John W. Hughes, Assistant Secretary, board member since October 1997. Partner in Drake Hughes and Associates Insurance Company and Financial Consulting. Art Heinz, Chair, board member since 2011. President, Heinz Insurance and Financial Services. John O'Neill, Esquire, Bond Counsel. Managing Partner, Richmond Office, Hunton and Williams Attorneys specializing in Public Finance. r, /i/«<i/o /1 /i/iiii it/i/i,oiii; a /ilii ioiio iaioii i ii ii is/oiiii r„%rr a cii WHY IS THE EDA AN IMPORTANT ECONOMIC DEVAE LO P M E N T ASSE• u Flexibility to compete with governments around the world Allows localities to perform essential economic development functions Entering into contracts o Acquiring property Issuing bonds or grants Competitive nature of economic development requires confidentiality during negotiations Chesterfield EDA held to same transparency laws as BOS and other governments in Virginia oil Chesterfield EDA funded by revenue from application fees, Industrial Revenue Bond closing fees, sale of real property owned by the EDA or lease payments to the EDA Chesterfield BOS has final control over decisions of the EDA involving financial incentives or the sale or purchase of land le Chesterfield EDA expenditures involving financial incentives or the sale or purchase of land approved by BOS during open meeting of Chesterfield EDA pursues projects at request of or with full knowledge of BOS le Final approval of key decisions like incentive packages, purchase or sale of property, building construction made by BOS k * Activities of Chesterfield EDA in last 10 years ,* Helped facilitate $400 million of new capital investment le Helped create more than 3,000 new jobs 0 Assisted with projects in Meadowville, Stonebridge, Walthall and other areas in the county e I G 13 0 11111 9 SI i, 101I , I [ WkJAW, (C le, 1; 3111 0 2 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 28, 2018 Item Number: 11.A. I Subject: Resolution Recognizing Boy Scouts Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. John Chase Huddleston, Troop 2860, sponsored by Woodlake United Methodist Church; and Mr. Nicholas Edward Williams and Mr. James William Davis, both of Troop 897, sponsored by Mount Pisgah United Methodist Church, upon attaining the rank of Eagle Scout. They will be present at the meeting, accompanied by members of their families, to accept their resolutions. Preparer: Janice BlakleV Attachments: ■ Yes Title: Clerk to the Board ❑ No WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least 21 merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service pro3ect beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. John Chase Huddleston, Troop 2860, sponsored by Woodlake United Methodist Church; and Mr. Nicholas Edward Williams and Mr. James William Davis, both of Troop 897, sponsored by Mount Pisgah United Methodist Church, have accomplished those high standards of commitment and have reached the long -sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through their experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for a role as leaders in society, John, Nicholas and James have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 13th day of December 2017, publicly recognizes Mr. John Chase Huddleston, Mr. Nicholas Edward Williams and Mr. James William Davis, extends congratulations on their attainment of Eagle Scout, and acknowledges the good fortune of the county to have such outstanding young men as its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 49 Meeting Date: February 28, 2018 Item Number: 113. Subiect: Resolution Recognizing Mr. John Titus for His Service as a Member of the John Tyler Community College Board County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: The Board is requested to adopt the attached resolution recognizing Mr. John Titus for his service as a member of the John Tyler Community College Board. Preparer: Janice Blakley Title: Clerk to the Board of Supervisors Attachments: ■ Yes F-1 No # G RECOGNIZING MR. JOHN TITUS FOR HIS SERVICE AS A MEMBER OF THE JOHN TYLER COMMUNITY COLLEGE BOARD WHEREAS, Mr. John Titus has served on the John Tyler Community College Board from July 1, 2012 to May 31, 2018; and WHEREAS, Mr. Titus provided wise counsel to the College's leadership from a broad base of educational experiences; and WHEREAS, Mr. Titus represented the Board and provided guidance during the College's preparation of its six-year strategic plan; and WHEREAS, Mr. Titus led the Board in assisting the College in the areas of budgeting and curriculum development; and WHEREAS, Mr. Titus was an untiring and constant advocate for John Tyler Community College and Virginia's community colleges generally. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 28th day of February 2018, publicly recognizes Mr. John Titus and expresses appreciation for his service to the Board of John Tyler Community College and to the citizens of the Commonwealth of Virginia. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Titus and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 pyo AGENDA Meeting Date: February 28, 2018 Item Number: 11.C. Subject: Resolution Recognizing Mrs. Wendy Austin for Her Contributions to the Committee on the Future and Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: The Committee on the Future has requested that the Board of Supervisors commend and recognize Mrs. Wendy Austin for her service to Chesterfield County as a Midlothian District representative on the Committee on the Future. Summary of Information: Mrs. Wendy Austin is being recognized for her commitment and dedicated service to the county and the Committee on the Future. The committee is appointed by the board to identify and address issues in terms of their long- range impact on the county. Preparer: Kimbelry Conley Title: Special Assistant for Board and Community Affairs Attachments: 0 Yes F No RECOGNIZING MRS. WENDY AUSTIN FOR HER SERVICE AS A MEMBER OF THE COMMITTEE ON THE FUTURE WHEREAS, the Chesterfield County Committee on the Future was established in 1987 by the Board of Supervisors and included in the County Charter for the purpose of assessing the future and long-range challenges facing the county, advising the Board of Supervisors, and making recommendations for minimizing the adverse effect of future changes on the county; and WHEREAS, Mrs. Wendy Austin was appointed as a member of the committee in January 2008; and WHEREAS, Mrs. Austin has served the citizens of the Midlothian District with distinction throughout her term; and WHEREAS, Mrs. Austin served as an active committee member for ten years and a distinguished chair since 2012; and WHEREAS, during her tenure, the committee completed two reports, "Promoting Future Financial Independence for All Chesterfield Residents" and "Preparing Residents to Thrive in a Global Society"; and WHEREAS, Mrs. Austin has been involved in engaging and building partnerships with community throughout the region for many years; and WHEREAS, Mrs. Austin was instrumental in conducting extensive research and dedicated countless hours to the committee during the development and presentation of these topics; and WHEREAS, Mrs. Austin strived to expand thinking beyond present-day limitations, presenting a view not necessarily bound by what will be, but embracing what can be. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 28th day of February 2018, publicly recognizes Mrs. Wendy Austin and commends her for her dedication and outstanding service to the Committee on the Future and to the residents of Chesterfield County. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mrs. Austin and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: February 28, 2017 Item Number: 12.A.1. Subiect: Approval of a "First Amendment Richmond for an Additional Five "Deed of Ground Lease" for the County Administrator's Comments: County Administrator: Board Action Requested: to Amended Water Contract" with the City of Million Gallons Per Day of Water Capacity and Construction of a Pump Station and Ground Tank Staff requests that the Board of Supervisors approve the "First Amendment to Amended Water Contract" and "Deed of Ground Lease" with the City of Richmond in a form acceptable to the County Attorney and authorize the County Administrator to execute the necessary documents. Summary of Information: In December 1989, the County entered into a contract with the City of Richmond to purchase 20.5 percent of the water capacity from the City of Richmond's water plant. The contract was amended in October 1994, and it is valid through July 1, 2045. Based on the current plant capacity of 132 million gallons per day (MGD), the County's peak day allocation is 27 MGD. Per the contract, the County pays a portion of the City's direct and joint capital improvement project costs based on the percentage of the county's allocation through each treatment and distribution facility. The County's current average day demand from the City of Richmond supply is approximately 9 MGD, however, the County's peak day demand from this supply has, at times, reached the current capacity of 27 MGD. Current peak day demands in the northern portion of the County are being supplemented by the Addison -Evans Water Treatment Plant and the Appomattox River Water Authority. Preparer: George B. Hayes Title: Director of Utilities Attachments: 0 Yes 1-1 No k�_auq CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) To allow for the delivery of the additional water, the County will construct, own and operate the Huguenot Water Pump Station and Ground Tank located in the City of Richmond, adjacent to the City's Huguenot Road Fire Station. To connect the water supply from the pump station to Chesterfield's water distribution system, the County also will construct approximately 4.4 miles of water transmission mains. The project, including the pump station and transmission mains, is anticipated to cost $23.3M and is expected to be completed in fiscal year 2021. The First Amendment to the Amended Water Contract was previously brought before the Chesterfield County Board of Supervisors and unanimously approved on April 26, 2017. The Richmond City Council made three minor revisions to the contract amendment prior to ultimate approval on February 5, 2018. These revisions are provided in the attached contract amendment and are recommended for approval. The first revision extends the project completion date and associated contractual joint and direct capital costs for the additional 5 MGD capacity by one year, from fiscal year 2020 to fiscal year 2021. The second revision quantifies the County's anticipated contribution for the projects, tree removal as $91,136. The third revision made the previously agreed to design and construction of ten (10) parking spaces for public parking optional. If the City of Richmond exercises this option, they must notify the County by December 31, 2018. Once constructed the parking spaces will be owned and maintained by the City of Richmond. As a first -choice community, Chesterfield County depends on a reliable and safe drinking -water supply to meet the needs of our existing and future customers. Although Chesterfield County is positioned well with our current capacity to meet the needs of our customers well into the 21st century, we must take advantage of solid, feasible cost-effective plans for expanding our water supply as they become available. The City of Richmond supply is critical to the long-term health of maintaining a diversified and adequate water supply, especially during localized drought or emergency situations. 11C3'0;3028 FIRST AMENDMENT TO AMENDED WATER CONTRACT THIS FIRST AMENDMENT, dated the day of 2017 to the AMENDED WATER CONTRACT of October 24, 1994 (the "Amended Water Contract") by and between the CITY OF RICHMOND, a municipal corporation of the Commonwealth of Virginia (hereinafter "City") and the COUNTY OF CHESTERFIELD, a political subdivision of the Commonwealth of Virginia (hereinafter "County") provides as follows: RECITAL ONE: WHEREAS, by Contract dated December 1, 1989, the City and the County entered into an agreement whereby the City would, under the terms and conditions set forth therein, sell water to the County for resale by the County to its customers; and RECITAL TWO: WHEREAS, by the Amended Water Contract dated October 24, 1994 (the "Amended Water Contract"), the City and the County entered into a new, amended agreement whereby the City would, under the terms and conditions set forth in the Amended Water Contract, sell water to the County for resale by the County to its customers; and RECITAL THREE: WHEREAS, the Amended Water Contract currently provides, in Section 4b for the County to purchase 20.5 percent of the City's water utility plant rated capacity of 132 million gallons per day (MGD), which is equivalent to 27 MGD of water from the City; and RECITAL FOUR: WHEREAS, the County has notified the City that the County wishes to increase its purchase of water from the City from the current 27 MGD peak day volume to a new peak day volume of 32 MGD; and RECITAL FIVE: WHEREAS, the City is willing to sell additional water to the County, and the County is willing to purchase additional water from the City in accordance with the County's notification, as set forth in Recital Four above, tinder the following terms and conditions. NOW, THEREFORE, for and in consideration of the mutual benefits to be derived by the parties herein, the City and County covenant and agree, each with the other, that the Amended Water Contract is hereby amended as follows: 1. Section 4b of the Amended Water Contract is deleted in its entirety and replaced with the following: 4b. For the purposes of making the percentage calculations for payment of Joint Capital Costs in other parts of this Section 4, the peak day volumes desired by the County shall be the numerator and the Water Utility plant rated capacity shall be the denominator. The percentage of Water Utility capacity to be purchased by the County shall be 20.5 percent until increased to 24.2 percent (the "New Water Capacity") pursuant to the following requirements: a. In order to provide the infrastructure necessary to allow for the delivery of additional water to the County by the City, the County shall design, construct, 1 G-19115029 own, and operate a new water pumping station and new ground storage tank (the "New Water Capacity Facilities") in the City of Richmond. i. The New Water Capacity Facilities shall be built at a mutually agreeable location on property owned by the City of Richmond which property is adjacent to the City's existing Huguenot Road pumping station and the City's Huguenot Road Fire Station. ii. The City shall lease to the County the land for the New Water Capacity Facilities for the rental fee of $1 per year. The lease of the land necessary for construction and operation of the New Water Capacity Facilities shall be subject to the provisions of Virginia Code Section 15.2-2100. If the lease is not renewed pursuant to Section 15.2-2100, then either the City shall pay the County a one-time lump sum payment equivalent to the then fair market value of the New Water Capacity Facilities, subject to appropriation; or the City shall credit the County the same value towards the County's share of future Joint and Direct Capital Costs. In the alternative, the parties may agree within the initial lease and any lease extensions to a mutually acceptable and equitable alternative mechanism for addressing the County's capital investments in the New Water Capacity Facilities at the end of the lease term. iii. The property on which the New Water Capacity Facilities are to be constructed shall at all times be owned by the City. b. The County shall design, construct, own, operate, and maintain an additional approximately 4.4 miles of transmission water main, to be located on the discharge side of the new water pumping station. The City shall design, construct, own, operate, and maintain approximately 4,000 feet of new water transmission main to supply the new ground storage tank. d. After completion of the construction of the new ground storage tank, the County shall provide and install a flow meter for billing purposes, in a location mutually deemed most practical by the City and the County. The County will dedicate the flow meter to the City for purposes of operation and maintenance. The County shall design and construct a new access road to the New Water Capacity Facilities. The City shall own and maintain the new access road. f. The City and the County, by mutual agreement, shall establish appropriate controls in order to regulate instantaneous flow from the City's system in connection with the construction of the New Water Capacity Facilities. The County shall implement all reasonable measures necessary to ensure that it does not take a peak day water volume in excess of 105% of the County's 2 C,310030 0 then available peak day capacity at this location under this Agreement. The City may implement measures, including but not limited to flow restrictions devices, to enforce this provision. g. The cost for facilities designed, constructed, owned, and maintained by the County shall be borne by the County. The cost for facilities designed, constructed, owned, and maintained by the City shall be allocated in accordance with the terms and conditions of the Amended Contract and attachments. The information contained in the attachments is the current good faith estimate of the parties and is subject to change. h. The County began design of the New Water Capacity Facilities, the additional transmission water mains, and the new access road during the 2016 Fiscal Year. The City began design of the new supply line feeding the new ground storage tank in the 2017 Fiscal Year and shall be complete by Fiscal Year 2021. It is anticipated that all facilities shall be complete by the 2021 Fiscal Year. The City shall begin billing and the County shall make payment for Joint and Direct County Capital Costs in the Fiscal Year of Substantial Completion of the New Water Capacity Facilities, or for Fiscal Year 2021, whichever comes first, for the new 32 MGD peak day volume. i. Upon completion of the New Water Capacity Facilities, the additional transmission water mains, the new supply line, and the new access road, the County shall have rights to 24.2% of the City's water capacity and shall be entitled to purchase 32 MGD of water from the City. For purposes of this section, "completion" shall mean the designation of "substantial completion" pursuant to contracts for construction of such facilities, by the designing engmeer(s) for such facilities. The County shall contribute $91,136.00 to the City for mitigation of the New Water Capacity Facilities project disturbance, namely tree removal, to be used at the City's discretion. k. The City may elect, at the option of the Director of the Department of Public Utilities of the City ("Director"), to have the County design and construct ten (10) parking spaces for public parking in locations mutually agreed upon by the City and the County. The Director shall notify the County by December 31, 2018 if it elects to exercise this option. If the Director exercises this option, the Director shall approve the design ofthe parking spaces which shall be owned and maintained by the City after completion of construction. 2. The City and the County shall assist and cooperate with each other in the development, construction, and operation of all facilities contemplated to be built in order to effectuate this agreement. Such cooperation shall include each party providing to the other access to all property under that party's control, as necessary to design, construct, maintain, and operate the facilities and shall also include cooperating on joint visits and C "0 .r1 a 3 1 inspections, joint maintenance, exchange of engineering plans and details, sharing of operational data, and cooperation in the review of plans. 3. Except as set forth herein, all other ten -ns and conditions of the Amended Water Contract shall remain in full force and effect. IN WITNESS WHEREOF, and intending to be legally bound thereby, the City and the County have hereunto signed and sealed this agreement this day of 201 CITY OF RICHMOND 0 Title: Date: Approved as to Form: COUNTY OF CHESTERFIELD lJ M Title: Date: 11 Approved as to Form: C, "D 3 3a z THIS DEED OF GROUND LEASE ("Lease") is made the 1St day of , 2018, by and between the CITY OF RICHMOND, VIRGINIA ("Landlord"), a municipal corporation of the Commonwealth of Virginia, and the ("Tenant"), a political subdivision of the Commonwealth of Virginia, (each a "Party" and collectively the "Parties"). RECITALS A. Landlord is the record owner of certain real property located in the City of Richmond, Commonwealth of Virginia, located at 8850 W Huguenot Road (Tax Map Parcel No. COO 10891016) ("Property"). B. The Parties entered into an Amended Water Contract October 24, 1994 and a First Amendment to the Amended Water Contract , collectively the "Water Contract" marked as Attachment A, attached hereto and incorporated herein, for the purpose of effecting the purchase by the Tenant and sale by the Landlord of a portion of the Landlord's water capacity. C. Tenant desires to lease from the Landlord a portion of the Property, the "Premises", being roughly 1.16 acres and the location of which is more particularly shown on the Plat marked as Attachment B, attached hereto and incorporated herein. Tenant further desires to design, construct, own, and operate a new water pumping station and new ground storage tank (the "Facilities") on the Premises for the distribution of water- pursuant to the Water Contract. The term Facilities as used herein shall mean the Facilities with any additions or alterations thereto, if there are additions or alterations. NOW, THEREFORE, the Landlord and Tenant, agree as follows: 1. RECITALS. The recitals set forth above are fully incorporated herein by reference. The Water- Contract is incorporated subject to Section 25. 2. PREMISES. 2.1 Grant. Landlord hereby grants and demises to Tenant, and Tenant hereby leases and rents from Landlord, the Premises, totaling 1.16 acres of land, more or less, located in the City of Richmond, Virginia, upon and subject to the terms and conditions of this Lease. Landlord grants and demises the Premises subject to any building restrictions, regulations, and zoning ordinances of the City of Richmond; any easements; and any other matters of title which a search of the public records would disclose and any state of fact that an accurate survey would show. The City hereby reserves any and all rights necessary to comply with the terms of the Water Contract, including but not limited to the right of access for maintenance and meter reading as required by the Water Contract, and the right of ingress and egress to and from the Premises for access to any adjoining City -owned property or public road. C1 I 1c, `310 Z31 3 2.2 Condition of the Premises. Landlord leases the Premises to the Tenant "as is" with all faults, without warranty or representation by Landlord as to condition or usefulness of the Premises for any purpose. Tenant covenants that it has inspected and is fully familiar with the Premises and accepts the Premises in "as is" condition. Landlord avers that there are no faults or conditions on the Premises of which Landlord is aware that would prevent the Facilities from being constructed on the Premises. 2.3 Delivery and Possession. Landlord covenants to deliver quiet possession of the Premises to the Tenant on the Effective Date, subject to the terms of this Lease and provided Tenant is not in default hereunder. 3. TERM. The term of this Lease is forty (40) years, beginning the first day of the month following the latter of (i) approval of the Lease by _ or (ii) approval of the Lease by the City Council of the City of Richmond, at 12:01 a.m. Eastern Standard Time (the "Effective Date"), and ending at 1.1:59 p.m. Eastern Standard Time on the day preceding the fortieth (40t') anniversary of the Effective Date. The parties will confirm the Effective Date in the Memorandum of Lease. 4. RENT. 4.1 Rent. Tenant covenants and agrees to pay Landlord rent for the Premises in the amount of per year, for the initial term and any and all renewal terms, which Tenant has paid to Landlord in full as one payment of as of the date hereof, the receipt of which is hereby acknowledged by Landlord. 4.2 Net Rent. Tenant acknowledges and agrees that Rent is net to Landlord, and that all costs, expenses, and obligations of every kind whatsoever directly relating to the Premises, including, but not limited to, utilities, taxes, insurance, and maintenance will be the responsibility of the Tenant. Tenant shall pay the Rent and any other payments required under this Lease free and clear of all deductions, diminutions, defenses, claims, or set-off of any kind whatsoever. 5. USE. Tenant is entitled to exclusive use and control of the Premises for the design, construction, and operation of the Facilities and related and ancillary uses, all subject to the terms of the Lease. 5.1 Compliance With Laws. Tenant shall comply with and abide by all current and future federal, state, and other non -municipal governmental statutes, ordinances, laws, and regulations affecting the Premises, the Facilities and other improvements thereon or any activity or condition on or in the Premises. Tenant shall also comply with all current municipal statutes, ordinances, laws, and regulations affecting the premises. The final judgment of any court of competent jurisdiction, after all appeal opportunities have been exhausted, or the sworn admission of the Tenant's authorized representative in any action against the Tenant, whether the Landlord is a party thereto or not, that the Tenant has violated any law, statute, ordinance or governmental rule, regulation or requirement, shall be conclusive of that fact as between the Landlord and the Tenant. The Tenant shall not use or allow the Premises to be used for any improper, immoral, or unlawful purpose; nor shall the Tenant cause, maintain or permit any nuisance in, on or about the IQ 0303 Premises. The Tenant shall not commit or allow to be committed any waste in or upon the Premises. 5.2 Water Contract Duties and Obligations. The Tenant shall comply with Section 4b of the Water Contract. The final judgment of any court of competent jurisdiction, after all appeal opportunities have been exhausted, or the sworn admission of the Tenant's authorized representative in any action against the Tenant, whether the Landlord is a party thereto or not, that the Tenant has acted or omitted to act in breach of Section 4b of the Water Contract, shall be conclusive of that fact as between the Landlord and the Tenant. 6. TAXES AND UTILITY EXPENSES. In addition to and separate from Tenant's obligations calculated under Section 5a of the Water Contract, to the extent as may be applicable to Tenant, Tenant shall pay or have paid and shall discharge punctually, as and when the same shall become due and payable, all taxes; special and general assessments, payments in lieu of taxation; stormwater fees; water rents, rates and charges; sewer rents and other governmental impositions and charges of every kind and nature whatsoever affecting the Premises. Tenant shall pay or ensure payment of and shall discharge punctually, as and when the same shall become due and payable, all charges for water, stearn, heat, gas, electricity, telephone, sanitary sewer, coaxial or fiber optic cable, satellite, internet access and other services and utilities whether public or private, furnished to the Premises for the benefit of the Tenant or any other entity using the premises with the permission or acquiescence of the Tenant. 7. NO SERVICES BY LANDLORD. Beyond Landlord's obligations to Tenant pursuant to the Water Contract, Landlord shall not be required to furnish any service or facility to the Premises, including but not limited to heat, water, light and power; provided, that Tenant shall be entitled to connect to public utility systems available to the Premises, at Tenant's sole cost, and subject to Tenant complying with the applicable City of Richmond Code requirements respecting same. Landlord shall not be required to make any repairs or alterations in or to the Premises other than those required by Section 4b of the Water Contract (for the avoidance of doubt, the foregoing language regarding Landlord's obligations under Section 4b of the Water Contract shall require Landlord to maintain the access road tip to the boundary of the Premises, but the language shall not require Landlord to maintain the road or any areas constructed for vehicle parking or turning on the Premises). 8. COVENANT AGAINST LIENS. If, because of any act or omission of Tenant or any subtenant or occupant of the Premises or any part thereof, any mechanic's lien or other lien, charge or order for the payment of money shall be filed against Landlord or Landlord's interests in the Premises, Tenant shall, at its own cost and expense, cause the same to be discharged of record or bonded within thirty (30) days after written notice of the filing of such lien, charge or order. 9. ACCESS TO PREMISES. 9.1 Landlord and Landlord's agents and designees shall have the right, but not the obligation, to enter upon the Premises or any part thereof with 24 hours prior notice to Tenant, without unreasonably interfering with the conduct of Tenant's operations or construction activities thereon to inspect and examine the same and to enforce any of Landlord's rights set out herein or under the Water Contract. Notwithstanding the foregoing, Tenant shall ensure for the term of this Lease that the Parties have means of dual entry to the Premises, and Landlord shall have the right to access the Premises without notice to the Tenant for non -routine or emergency repairs of Landlord's improvements but shall, contemporaneously with or as promptly as practicable after such access, notify Tenant of Landlord's access and the nature of the non -routine or emergency repairs. 9.2 Tenant and Tenant's agents and designees shall have the right of ingress and egress to and from the Premises across Landlord's adjoining property using the same route as Landlord and as shown on the Site Plan. Any permanent or temporary alteration of the route from that shown on the Site Plan must be approved in writing by Landlord, which approval will not be unreasonably withheld, conditioned, or delayed. 10. INSURANCE. (a) Tenant shall provide and maintain throughout the Term insurance in the kinds and amounts specified in this section with a private insurer or insurers licensed to transact insurance business in the Commonwealth of Virginia, such insurance to be issued only by companies with A. M. Best's Ivey Rating of at least A -:VI. Each insurance policy, endorsement and certificate of insurance shall be signed by duly authorized representatives of such insurers and, where required, shall be countersigned by duly authorized local agents of such insurers. (b) Tenant shall pay all premiums, deductibles and other costs of the insurance required by this section, and Landlord shall have no responsibility or liability for the payment of such costs. All insurance contracts and policies shall provide, or be endorsed to provide, as follows: (1) Subrogation against Landlord shall be waived. (2) Coverage will not be canceled, non -renewed or materially modified in a way adverse to Landlord without 30 days' (or ten days' for non-payment of premium) prior written notice to Landlord. (3) The insolvency or bankruptcy of any of the insured shall not release the insurer from its obligation to satisfy claims otherwise within the coverage of such policies. (4) The insurance obtained by or on behalf of Tenant to comply with this section shall be primary as to any coverage maintained by Landlord. (c) For all policies required by this section, Tenant shall furnish Landlord with the following evidence of coverage: (1) A copy of one or more certificates of insurance evidencing the coverage required by this section, indicating that the policy provides or has been endorsed to provide that coverage will not be canceled, non -renewed or materially modified in a way adverse to Landlord without thirty (30) days' (or ten (10) days' for non-payment of premium) prior written notice to 4 CC'C-C-0s. Landlord. Tenant shall furnish Landlord with a new certificate of insurance annually before the expiration date of the policies described on the last delivered certificate of insurance. (2) Only if requested by Landlord, a copy of all or any part of any insurance contract or policy required by this section and a copy of any other endorsements required by this section. (d) Tenant shall provide and maintain the following types of coverage in accordance with the requirements of this section: (1) Commercial general liability insurance for the Premises and any abutting sidewalks and street pavements for which the Landlord and Tenant are responsible pursuant to the City Code sections governing encroachments into the City of Richmond's right of way in a single limit of at least One Million Dollars ($1,000,000) with respect to bodily injury and real and personal property damage in a form acceptable to the Landlord in its sole discretion. (2) Umbrella or excess liability insurance for liabilities in excess of the limits of the liability insurance required by this section with a limit of not less than Two Million Dollars ($2,000,000) in the aggregate. (3) Automobile liability insurance with a combined limit of not less than One Million Dollars ($1,000,000) covering all vehicles owned or leased by Tenant for use in the maintenance or operation of the Premises. (4) Statutory Workers' Compensation and Employers' Liability Insurance - (5) Property insurance for the Premises in coverage amounts up to the replacement value thereof and which shall keep all buildings and improvements hereinafter constructed on the Premises insured against loss or damage by fire and customary extended coverage in an amount not less than the full replacement value thereof. (6) During any period during which Tenant is conducting any construction activity whatsoever at the Premises, including, but not limited to, construction of improvements and repairs, replacements, alterations, modifications, additions and demolition thereof, to cover the potential liability of its contractors and subcontractors, Tenant shall require its contractors and subcontractors to keep in frill force and effect or shall itself acquire and maintain the following: a. A policy of builder's risk insurance covering loss or damage to such improvements for the full replacement value thereof, other than respecting repairs or alterations for which the insurance set forth in subsection (d)(5) of this section remains in force. Such policy or policies shall name Landlord and Tenant, as insureds thereunder, as their respective interests may appear. b. Commercial General Liability Insurance (including, at a minimum, Premises / Operations Liability, Products and Completed Operations Coverage, and Personal Injury Liability) with a combined limit of not less than $1,000,000 per occurrence. C. Automobile Liability Insurance with a combined limit of not less than $1,000,000 per occurrence. d. Statutory Workers' Compensation and Employers' Liability Insurance with the Alternate Employer Endorsement WC 000301. e. Umbrella or Excess Liability Insurance with a combined limit of not less than $10,000,000 per occurrence. f. Professional Liability Insurance, for design work, with a combined limit of not less than $1,000,000 per claim. g. If any blasting is to be done, blasting insurance in forms, types and amounts required by Landlord. (e) Self -Insurance. Tenant may satisfy any or all of the insurance requirements of this Lease through any self-insurance program in which it participates, provided such self-insurance program provides Landlord evidence acceptable to Landlord that the coverage meets the requirements of this Lease. 11. ENVIRONMENTAL CONDITIONS AND LIABILITY. 11.1 As stated herein, Tenant is leasing the Premises "AS IS" without warranty or guaranty, including without limitation any warranty or guarantee regarding the environmental condition of the Premises and any Hazardous Material which may be present thereon. As used in this Lease, the term "Hazardous Material" means those substances, materials, and wastes listed in the United States Department of Transportation Hazardous Materials Table (49 CFR 172.101) or classified by the Environmental Protection Agency as hazardous substances (40 CFR Part 302), or such substances, materials and wastes which are or become regulated under any applicable local, state or federal law, including, without limitation, any material, waste or substance which is (1) petroleum, (2) asbestos, (3) polychlorinated biphenyls, (4) designated as a hazardous substance pursuant to the federal "Clean Water Act", the federal "Resource Conservation and Recovery Act", or the federal "Comprehensive Environmental Response, Compensation and Liability Act", (5) excreta or other animal waste, or (6) lead. 11.2 Any Hazardous Material to be brought upon or used in or about the Premises by Tenant or its employees, contractors, subcontractors, subtenants, agents, invitees or licensees shall be used, kept, stored and disposed of in a manner that complies with all federal, state and local laws, rules, regulations, directives, decrees, ordinances, codes, orders, approvals of governmental authorities, licenses or standards, including, without limitation, the federal "Comprehensive Environmental Response, Compensation and Liability Act", the federal "Resource Conservation and Recovery Act" and any state and local law, regulation, or ordinance relating to pollution or protection of human safety, health or the environment. In addition, to the extent any environmental permits are required to be obtained by Tenant or its employees, contractors, subcontractors, subtenants, agents, invitees or licensees in connection with Tenant's use, Tenant shall be responsible, at its sole cost and expense, for obtaining such permits and for immediately providing copies of all applications for such permits and copies of all issued permits to Landlord. 11.3 Neither Tenant nor its employees, contractors, subcontractors, subtenants, agents, invitees or licensees shall discharge, leak or emit, or permit to be discharged, leaked or emitted, any material into the atmosphere, ground, sewer system or any body of water, if such material (as reasonably determined by Landlord or any government authority) does or may, pollute or contaminate the same, or may adversely affect (a) the health, welfare or safety or persons, whether located on the Premises or elsewhere, or (b) the condition, use or enjoyment of any other real or personal property. 11.4 Tenant shall maintain appropriate spill prevention practices and comply with all applicable regulations and containment practices. Any releases, spills, discharges, emissions, etc. occurring on the Premises, and any preexisting materials or substances found by the Tenant on the Premises, equal to or in excess of the reportable quantity shall be documented by Tenant and reported to Landlord and the appropriate authority under applicable law within the regulatory time reporting requirement. Immediate steps shall be taken by Tenant in the event of an uncontained release to minimize the duration, amount and extent of any discharge to the environment. Tenant shall require all contractors and subcontractors operating on the Premises to maintain, at the Premises and available to interested parties on request, safety data sheets required by law and pertaining to materials or substances brought upon, stored, used or consumed in any construction at the Premises. 11.5 If any Hazardous Materials are released into the environment as a result of the actions (or inactions) of Tenant or its employees, contractors, subcontractors, subtenants, agents, invitees or licensees, Tenant shall be responsible, at its sole cost and expense, for completing any and all remediation activities that may be required to be undertaken in compliance with any applicable laws or any directive from any governmental entity having jurisdiction over the Premises. Any required remediation activities shall be completed by Tenant in accordance with all applicable laws, and Landlord shall be apprised by Tenant before any remediation activities commence and shall be given an opportunity to cooperate in the planning and performance thereof. Tenant's obligations under this subsection 11.5 shall survive the expiration or earlier termination of this Lease. 12. IMPROVEMENTS, REPAIRS, ADDITIONS, REPLACEMENTS. Tenant shall have the right and the obligation, at its own cost and expense, to construct the Facilities and Tenant's other improvements as enumerated in Section 4b of the Water Contract and to construct the security fence and paved areas as detailed on the "Site Plan" marked as Attachment C, attached hereto and incorporated herein, and may at any time and from time to time, at its own cost and expense, make any additions and alterations to the existing Facilities and improvements that are necessary to the put -pose of the Water Contract, provided that (1) the Facilities and improvements are in compliance with all building codes and ordinances, (2) the Facilities and improvements are compatible with the permitted use of the Premises, (3) the Facilities and improvements have been approved in writing by the Landlord following submission of such plans as Landlord may require, which approval will not be unreasonably withheld, conditioned, or delayed, and (4) the Tenant is in compliance with all provisions of this Lease. The initial design and construction of the Facilities shall conform, or substantially conform to the Site Plan. Any deviation from the Site Plan must be approved in writing by Landlord, which approval will not be unreasonably withheld, conditioned, or delayed. Tenant shall have the right, at Tenant's sole expense, from time to time 7 to submit, in its own name, applications for such building permits, rezoning, conditional use permits and all such other permits and approvals as shall be related to the use of the Premises and the construction and operation of the Facilities thereon. In the event any condition is imposed by any governmental authority with respect to the granting or approval of grading permits, building permits, and any and all other permits or approvals which require improvements to be made on or off the Premises, the Tenant, at its own cost and expense, shall comply with such conditions. Notwithstanding the foregoing, the Tenant shall not make any improvements upon the Premises not enumerated in Section 4b of the Water Contract or in this section without the express written approval by Landlord of the purpose and design of the improvement. 13. SURRENDER OF PREMISES AND VALUATION OF IMPROVEMENTS. Upon the expiration or earlier termination of this Lease, Tenant shall vacate the Premises and surrender same. Upon vacation of the Premises by Tenant, all personalty, furniture, trade fixtures, and movable equipment in or on the Premises, which Tenant provided to the Premises, will remain the property of the Tenant. The Facilities will remain part of the Premises and as such the property of the Landlord. Pursuant to Section 4b(a)(ii) of the Water Contract, the Landlord shall pay, credit, or otherwise remunerate by agreement the Tenant for the fair market value of the Facilities. 14. REPAIRS AND MAINTENANCE. Throughout the Tenn of this Lease, unless otherwise enumerated as a specific responsibility of the Landlord in the Water Contract, the Tenant covenants to keep, repair, and maintain the Premises and the Facilities, at no cost to Landlord, so as to conform to and comply with any applicable present or future laws, ordinances, codes, rules, regulations or requirements of any federal, or state government, department, commission, board or officers having jurisdiction, and any applicable present ordinances, codes, i ules, regulations or requirements of any municipal government, including but not limited to those necessary to guarantee the safe storage and delivery of drinking water, foreseen or unforeseen, ordinary as well as extraordinary, whether or not such laws, ordinances, codes, rules, regulations, or requirements shall necessitate structural changes or improvements or interfere with the use and enjoyment of the Premises or the Facilities or alterations, and to take any and all actions necessary to avoid or eliminate any violation. Tenant shall, at its own cost and expense, comply with all regulations, rules, and other conditions regarding the management of stormwater runoff as may be applicable to the Premises. Tenant shall, within thirty (30) days of receipt of written request, provide Landlord with the most recent verification(s) of Tenant's satisfaction of water quality standards for the Facilities. 15. DESTRUCTION AND DAMAGE. Damage to or destruction in whole or in part of the Facilities by fire or any other casualty will not work- as termination of this Lease, or authorize Tenant to quit or surrender the possession of the Premises or any part thereof, and will not release Tenant in any way from its liability to pay Landlord the rent herein provided for or from any of the agreements, covenants, or conditions of this Lease. Tenant covenants and agrees to repair any such damage or reconstruct the Facilities destroyed as promptly as practicable. The value and usefulness of the Facilities repaired or reconstructed must be equal to the value and usefulness of those Facilities damaged or destroyed on the date immediately prior to such darnage or destruction. H-1 af. 16. CONDEMNATION. If the whole of the Premises, or any material part thereof, or all means of access to the Premises, shall be condemned, or sold under threat of condemnation, this Lease will terminate and the Tenant will have no claim against Landlord, or to any portion of the award in condemnation for the value of the unexpired term of the Lease. This subsection 16.1 will not limit the Tenant's right to compensation from the condemning authority for the value of any property taken other than Tenant's leasehold interest. 17. SUBORDINATION. Tenant shall not encumber Landlord's interests in the Premises with a mortgage, deed of trust or other kind of lien without the prior written consent of Landlord, which shall be given only after submission of all documents related to such mortgage, deed of trust or other kind of lien by Tenant to Landlord for Landlord's review and consent. 18. DEFAULT. In the event of a default of any covenants or agreements herein contained on the part of Tenant, Landlord, after first giving written notice to Tenant of the alleged default or breach (specifying the default or breach and demanding that it be remedied) and, after the failure of Tenant to remedy the specified default or breach within (30) days or any longer period reasonably necessary to remedy any other specified default or breach after receipt of said notice, shall have the right to reenter the Premises to cure any default at the cost of the Tenant, or Landlord may, at Landlord's option, immediately terminate this Lease. In the event that Landlord shall cure any default or terminate this Lease, or take any action under the foregoing provisions, such action on the part of Landlord will not deprive Landlord of any other action or remedy provided by law against Tenant for possession or for damages. 19. MEMORANDUM OF LEASE. Upon execution of this Lease, Landlord and Tenant shall execute a Memorandum of Lease. Either party, at its own cost and expense, may record such Memorandum of Lease in the land records of the Circuit Court of the City of Richmond, Virginia. 20. WAIVER. No failure of Landlord or Tenant to complain of any act or omission on the part of the other no matter how long the saine shall continue shall be deemed to be a waiver by Landlord or Tenant of any of its rights under this Lease. No waiver by Landlord or Tenant, at any time, express or implied, of any breach of any of the agreements or provisions contained in this Lease shall be construed to be a waiver of any subsequent breach of the same or of any other provisions in this Lease. No acceptance by Landlord of any partial payment shall constitute an accord or satisfaction but shall only be deemed a partial payment on account. 21. NOTICES. Every notice, approval, consent or other communication authorized or required by this Lease shall not be effective unless same shall be in writing and (i) delivered in person, (ii) sent postage prepaid by United States registered or certified mail, return receipt requested or (iii) sent by Federal Express (or such other express delivery service promising next day delivery) directed to Landlord at Department of Public Utilities, 730 East Broad Street, Richmond, VA 23219, attention: Director of Public Utilities, with a copy to City Attorney, 900 East Broad Street, City Hall, Suite 400, Richmond, VA 23219 and to Tenant at J or such other address as either party may designate by notice given from time to time in accordance with this section. All such notices shall be deemed to be given upon receipt when delivered in person or upon deposit in the United States mail as hereinabove provided. 22. AMENDMENT TO LEASE. This Lease may be amended, modified and supplemented only by the written consent of Landlord and Tenant preceded by all formalities required as prerequisites to the signature by each party of this Lease. 23. GOVERNING LAW. All issues and questions concerning the construction, enforcement, interpretation and validity of this Lease, or the rights and obligations of Landlord and Tenant in connection with this Lease, shall be governed and regulated by, and interpreted and construed in accordance with the laws of the Commonwealth of Virginia without giving effect to any choice of law or conflict of laws rules or provisions, whether of the Commonwealth of Virginia or any other jurisdiction, that would cause the application of the laws of any jurisdiction other than those of the Commonwealth of Virginia. Any and all disputes, claims and causes of action arising out of or in connection with this Lease, or any performances made hereunder, shall be brought, and any judicial proceeding shall take place, only in the Circuit Court of the jurisdiction which is the defendant in the lawsuit. Tenant accepts the personal jurisdiction of any court in which an action is brought pursuant to this section for purposes of that action and waives all jurisdiction - and venue -related defenses to the maintenance of such action. 24. PARTIAL INVALIDITY. If any term, covenant, condition or provision of this Lease or the application thereof to any person or circumstance shall, at any time or to any extent, be invalid or unenforceable, the remainder of this Lease, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby, and each tern, covenant, condition and provision of this Lease shall be valid and be enforced to the fullest extent permitted by law. 25. INTERPRETATION. Wherever herein the singular number is used, the same shall include the plural, and the masculine gender shall include the feminine and neuter genders, and vice versa, as the context shall require. The section headings used herein are for reference and convenience only, and shall not enter into the interpretation hereof. This Lease may be executed in several counterparts, each of which shall be an original, but all of which shall constitute one and the same instrument. The terns "Landlord" and "Tenant" whenever used herein shall mean only the owner at the time of Landlord's or Tenant's interest herein, and upon any sale or assignment of the interest of either Landlord or Tenant herein, their- respective successors in interest and assigns shall, during the term of their ownership of their respective estates herein, be deemed to be Landlord or Tenant, as the case may be. If any portion of this Lease conflicts with any portion of the Water Contract, this Lease shall control for the purposes of this Lease. 26. ENTIRE AGREEMENT. No oral statement or prior written matter shall have any force or effect. Tenant agrees that it is not relying on any representations or agreements other than those contained in this Lease. This Lease shall not be modified or canceled except by writing subscribed by all parties. RLI (G',z 27. PARTIES; NO THIRD -PARTY BENEFICIARIES. The covenants, conditions and agreements contained in this Lease shall only bind and inure to the benefit of Landlord and Tenant and their respective successors and assigns. Notwithstanding any other provision of this Lease, Landlord and Tenant hereby agree that: (i) no individual or entity shall be considered, deemed or otherwise recognized to be a third -party beneficiary of this Lease; (ii) the provisions of this Lease are not intended to be for the benefit of any individual or entity other than Landlord or Tenant; (iii) no individual or entity shall obtain any right to make any claim against Landlord or Tenant under the provisions of this Lease; and (iv) no provision of this Lease shall be construed or interpreted to confer third -party beneficiary statics on any individual or entity. For purposes of this section, the phrase "individual or entity" means any individual or entity, including, but not limited to, individuals, tenants, subtenants, contractors, subcontractors, vendors, sub -vendors, assignees, licensors and sub -licensors, regardless of whether such individual or entity is named in this Lease. 28. NO JOINT VENTURE. Neither the terms, provisions or conditions of the foregoing clauses, nor any terms, provisions or conditions of the Lease of which they are a part, shall be construed as creating or constituting Landlord as co-partner or joint venturer with Tenant, nor- shall same be construed in any manner as making Landlord liable for the debts, defaults, obligations or lawsuits of Tenant, or its subtenants and assigns. 29. ASSIGNMENT OR SUBLEASING. Tenant shall not assign or sublease its interest in the Premises or any part thereof without the prior written consent of Landlord, which shall not be unreasonably conditioned, withheld or delayed but which shall be given only after submission of all documents related to such assignment or sublease by Tenant to Landlord for Landlord's review and consent. Tenant acknowledges and agrees that Landlord cannot consent to assignment or subleasing to a for-profit entity. 30. MUTUAL COOPERATION. The Parties shall continue to cooperate with each other as reasonably necessary, and in accordance with applicable laws to accomplish the purpose of the Water Contract and purposes of this Lease. 31. AUTHORIZATION TO ACT. The Chief Administrative Officer of the City of Richmond, Virginia or a designee thereof is authorized to act on behalf of the Landlord under this Agreement. 32. COUNTERPARTS. 'Ibis Lease may be executed in one or more counterparts, each of which shall be deemed an original of such instrument, but all of which together shall constitute one and the same instrument, and facsimile signatures shall have the same binding effect as manual signatures. 33. PARTIES REPRESENTATIONS, WARRANTIES, AND COVENANTS. The Parties represent, warrant, and covenant to each other, but not on behalf of the other, as of the date hereof and as of the Effective Date, as to each of the following statements: 33.1 Organization. Each Party is duly organized and validly exists under the laws of the Commonwealth of Virginia. 11 ' 3 33.2 Authorization. Each party has full power and authority and its governing body has taken all required action necessary to permit it to execute and deliver this Lease and to carry out its terms. 33.3 No Conflicts; Consents. The execution and delivery of this Lease does not violate, conflict with, result in a breach of, result in or constitute a default (or an event which, with notice or lapse of time or both, would constitute a default) under any ofthe terms, conditions or provisions of (i) the laws of the Commonwealth or the Party's local laws; (ii) to Party's knowledge, any material contract, or (iii) to Party's knowledge, any order, writ, judgment, injunction, or decree applicable to the Party or the Premises. 33.4 Disclosure. No provision of this Lease or other information furnished by either Party to the other in connection with the execution, delivery and performance ofthis Lease contains or will contain any knowingly untrue statements of a material fact or knowingly omits or will omit to state a material fact required to be stated to make the statement in light of the circumstances in which it is made, not misleading. 34. SUBJECT TO APPROPRIATION. All payments and other performances by either Party under this Lease are subject to annual appropriations by the Parties' respective governing bodies. It is understood and agreed between the parties that the Parties will be bound hereunder only to the extent of the funds available or which may hereafter become available for the purpose of this Lease. Under no circumstances shall either Party's total liability under this Lease exceed the total amount of funds appropriated by that Party's respective governing body for the payments hereunder for the performance of this Lease. 35. BROKERAGE. Tenant hereby represents and warrants to Landlord that Tenant has engaged no broker- or agent who is or may be entitled to be paid a commission in connection with this Lease. Landlord hereby represents and warrants to Tenant that Landlord has engaged no broker or agent who is or may be entitled to be paid a commission in connection with this Lease. 36. ATTORNEYS' FEES In any action to enforce any covenants, agreements, conditions, or provisions of this Lease, each party shall bear its own costs and attorney's fees. 12 Selena CutYee-Glenn, Chief Administrative Officer Authorized by Ord. No. adopted COMMONWEALTH OF VIRGINIA CITY OF RICHMOND, to -wit: The foregoing Deed of Ground Lease was voluntarily acknowledged before me this day of '2018, by . who is either personally known to me or has presented identification of a state issued driver's license, in her capacity as Chief Administrative Officer of the City of Richmond, a municipal corporation and political subdivision of the Commonwealth of Virginia, on behalf of said municipal corporation. Notary Public: Registration Number: My commission expires: L111 V U,1,jfj LTJ 01 # M fXAV -]F -IM EIr"I Assistant City Attorney 13 TENANT: M Its: Authorized by COMMONWEALTH OF VIRGINIA CITY OF RICHMOND, to -wit: (SEAL) adopted on The foregoing Deed of Ground Lease was voluntarily acknowledged before me this day of '201by , who is either personally known to me or has presented identification of a state issued driver's license, in his/her capacity as of , a political subdivision of the Commonwealth of Virginia, on behalf of said political subdivision. Notary Public: Registration Number: My commission expires: APPROVED AS TO FORM: 14 C'.� 3 0_ G CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Pagel of Meeting Date: February 28, 2018 Item Number: 12.A.2. Subiect: Authorize the Receipt and Appropriation of 2017 State Homeland Security Grant Funds from the Department of Homeland Security County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Fire and EMS Department, to 2017 State Homeland Security Grant funds Security. Summary of Information: receive and appropriate $275,000 in from the Department of Homeland The Board of Supervisors is requested to approve the acceptance and appropriation of grant funds awarded from the Department of Homeland Security for the following regional projects: a. Funding of $50,000 to manage a regional Division 1 Virginia Search and Technical Rescue/Urban Search and Rescue Project that will support personal protective equipment expenses and technical rescue team training courses. Chesterfield County serves as the sponsoring agency of the Division 1 Virginia Search and Technical Rescue/Urban Search and Rescue team. Preparer: Edward L. Senter, Jr. Title: Fire Chief Preparer: Matt Harris Attachments: 1-1 Yes 0 No Title: Director, Budget and Management mg'C'Ooxl'� CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA b Funding of $150,000 to manage a regional project for the Central Virginia All -Hazards Incident Management Team (CVAHIMT) that will support enhanced training of CVAHIMT personnel as well as equipment upkeep and maintenance. Chesterfield County Fire and EMS serves as the program manager and fiduciary agent for the CVAHIMT. C. Funding of $75,000 to manage a regional project for the Central Virginia Fire Chief's Association that will be utilized to purchase rail hazard and flammable liquid response equipment. Chesterfield County, as a member of the Association, will function as the project manager for the purchase of the materials and associated equipment. No local match of funds is required for any portion of the grant funds. C, M3"&�as CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 N A AGENDA ffell i h- Meeting Date: February 28, 2018 Item Number: 12.A.3. Subiect: Approval of a Law Enforcement Mutual Aid Agreement between the County of Chesterfield and the City of Richmond County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to execute the Law Enforcement Mutual Aid Agreement on behalf of Chesterfield County. Summary of Information: This Law Enforcement Mutual Aid Agreement is entered into between Chesterfield County and the City of Richmond, pursuant to Va. Code § 15.2- 1724 et seq., in order to establish and provide for cooperation in the furnishing of police services. This Agreement is a completely rewritten Police Mutual Aid Agreement based on a state statute that was not in effect when the existing Agreement was executed. The existing Agreement is 21 years old and references old authorizing statutes and out of date organizational structures of both Police Departments. The only substantive change is to eliminate "save harmless" agreements which are now recognized as being legally invalid. Preparer: Colonel Jeffrey S. Katz Attachments: 0 Yes 1-1 No Title: Chief of Police 0425:110913.1 LAW ENFORCEMENT MUTUAL AID AGREEMENT This AGREEMENT is made this _day of 2018, by and between and among the COUNTY OF CHESTERFIELD, and the CITY OF RICHMOND, VIRGINIA (each, individually a "party" and collectively the "parties"). WHEREAS, Code of Virginia §§ 15.2-1724, 15.2-1730, 15.2-1730.1 and 15.2-1736 authorize localities and sheriffs to assist each other and to enter into reciprocal agreements for cooperation and to furnish certain law enforcement services; and WHEREAS, the COUNTY OF CHESTERFIELD and the CITY OF RICHMOND have determined that the provision of law enforcement aid across jurisdictional lines will increase the ability to preserve the safety and welfare of the entire area; and WHEREAS, it is deemed to be mutually beneficial to each jurisdiction to enter into an agreement concerning mutual aid with regard to law enforcement; and WHEREAS, the parties desire that the terms and conditions of Law Enforcement Mutual Aid be established. WITNESSETH That for and in consideration of the mutual benefits to be derived by the COUNTY OF CHESTERFIELD and the CITY OF RICHMOND from a Law Enforcement Mutual Aid Agreement ("Agreement"), the COUNTY OF CHESTERFIELD and the CITY OF RICHMOND covenant and each agree with the other, pursuant to proper resolution approved by each jurisdiction, as follows: Page 1 of 4 `150 LAW ENFORCEMENT MUTUAL AID AGREEMENT 1. The parties will endeavor to provide reciprocal law enforcement support within the capabilities available at the time the request is made and within the terms of this Agreement. 2. No party to this Agreement shall be liable to the other party for any loss, damage, personal injury, or death to law enforcement personnel or equipment resulting from the performance of this Agreement, whether such occurs within or outside the jurisdictional boundaries of the parties, nor for expenses arising out of assistance provided pursuant to this Agreement, unless otherwise mutually agreed upon by the parties. 3. Requests for assistance pursuant to the terms and conditions of this Agreement shall be made to and authorized by the Chief of Police from whom assistance is sought or, in his or her absence or incapacitation, any member of his or her command staff. Such requests may be made in person or by electronic means, provided that the identity of the requestor is verified if electronic means are used. 4. The personnel of the requested party shall report to and render assistance under the direction of the Chief of Police of the requesting jurisdiction, except that the ultimate control of the personnel of any party rendering assistance shall rest with the officers or supervisors of such personnel. 5. The parties shall be responsible for maintaining a radio communications system for use by the requested jurisdiction. Use of the Statewide interdepartmental Radio System ("SIRS") or other region -wide communications channel or system as a link between the communications or dispatch centers of each jurisdiction shall constitute fulfillment of this requirement. 6. The services performed and expenditures made pursuant to this Agreement shall be deemed to be for public and governmental purposes and all immunities from liability enjoyed by the parties, their agents and employees within their respective jurisdictions shall extend to participation in rendering assistance pursuant to this Agreement. It is understood that for the Page 2 of 4 LAW ENFORCEMENT MUTUAL AID AGREEMENT purpose of this Agreement, the personnel of the responding parties are rendering aid once they have entered the jurisdictional boundaries of the party receiving assistance. 7. Officers responding to this Agreement shall have all necessary authority to enforce the laws of the Commonwealth of Virginia and to perform the other duties of a law enforcement officer. Such authority and all actions pursuant to this Agreement shall be in conformance with the Code of Virginia §§ 15.2-1724, 15.2-1730, and 15.2-1736, including future amendments, and all other applicable laws and regulations. 8. This Agreement repeals and supersedes all previous written Agreements or oral understandings relating to the provision of reciprocal law enforcement services. This Agreement represents the sole document regulating the provision of reciprocal law enforcement services between the parties. 9. This Agreement shall be effective from the date of execution, until terminated by either party by its chief administrator, giving thirty (30) days prior written notice of termination to the other party. 10. Any notice required by this Agreement shall be deemed effective if given by registered or certified mail, return receipt requested, or by other receipted delivery, to the other party at their regular address of record. ««ENDORSEMENTS ON FOLLOWING PAGE»» Page 3 of 4 LAW ENFORCEMENT MUTUAL AID AGREEMENT The signatures of the parties are set out below in acknowledgement of this Agreement: SEEN AND AGREED: Selena Cuffee-Glenn Chief Administrative Officer City of Richmond, Virginia Col. Alfred Durham Chief of Police City of Richmond, Virginia Dr. Joseph Casey County Administrator County of Chesterfield, Virginia APPROVED AS TO FORM: Haskell Brown City Attorney City of Richmond, Virginia lie Seyf rth Senior Assistant County Attorney County of Chesterfield, Virginia Page 4 of 4 U , ' a3 Page 1 of 1 Meeting Date: February 28, 2018 Item Number: 12.A.4. Subject: Acceptances of State Roads County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolutions for the referenced state roads acceptances. Summary of Information: Bermuda District: The Pointe at Magnolia Lake, Remainder Matoaca District: The Landing at Swift Creek Section 1 Stafford Park at Magnolia Green Section 1 Preparer: Scott B. Smedley Attachments: ■ Yes F-1No Title: Director, Environmental Engineering TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance - The Pointe at Magnolia Lake, Remainder DISTRICT: Bermuda MEETING DATE: February 28, 2418 ROADS FOR CONSIDERAMON: Magnolia Cove Circle Magnolia Bluff Court vir4ral"k9uh M.- skfl73V7-rI[M. ail,- =.A RD DALVO o,�� 0 �9 �'L O� U 4yo I'mducea al r-"si3ff*w countl 03 co 0 -N< LU I'mducea al r-"si3ff*w countl TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance - The Landing at Swift Creek Section I DISTRICT Ma.toaca MEETING DATE: February 28, 20,18 ROADS FOR CONSIDERATION: Hidden Falls, Ct Hidden Falls, Dr Vicinity Map: The, Landing at Swift Creek Section I I )0 RD PrOdUCed Ey CftefibrWd CoUnty, GWS 0 0 15') 0 S 6 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance - Stafford Park at Magnolia Green Sectflon 1 DISTRICT Matoaca MEETING DATE: February 28, 2018 ROADS FOR CONSIDERATION: Ruby Lake Ter Stafford Park Ct Stafford Park Dr Stafford Park Pt Vicinity Map: Stafford Park at Magnolia Green Section I Freda rftssisrrWd,Countj G�3 ia,C)'J'a, G s 7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 28, 2018 Item Number: 12.A.5.a. Subject: Resolution Designating Chesterfield County as a Purple Heart County County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to adopt a resolution designating Chesterfield County as a Purple Heart County. Summary of Information: This resolution recognizes and honors the sacrifices and service of men and women who are recipients of the Purple Heart Medal during their military service. Chesterfield County will join nearly 1500 other local governments nationally that have adopted resolutions or - proclamations designating their locality a Purple Heart locality. Additionally, a number of states have been designated as Purple Heart States, including the Commonwealth of Virginia, with the General Assembly's approval of Senate Joint Resolution No. 101 in February 2016. A formal presentation of this resolution is scheduled for March 21, 2018, at the Veterans Memorial Wall located in front of the county's Historic 1917 Courthouse. The county's public safety leaders, purple heart recipients and other members of the community are invited to attend. Preparer: Janice Blakley Title: Clerk to Board of Supervisors Attachments: 0 Yes 1-1 No t000ss DESIGNATING CHESTERFIELD COUNTY AS A PURPLE HEART COUNTY WHEREAS, Chesterfield County has always supported its military veteran population; and WHEREAS, the residents of Chesterfield County have great admiration and the utmost gratitude for all the men and women who have selflessly served their country and this community in the United States Armed Forces; and WHEREAS, the Purple Heart is specifically awarded in the name of the President of the United States to members of the Armed Forces who have been wounded or paid the ultimate sacrifice in combat with a declared enemy of the United States of America; and WHEREAS, chartered by Congress in 1958, the Military Order of the Purple Heart's mission is to foster an environment of goodwill and camaraderie among combat -wounded veterans, promote patriotism, support necessary legislative initiatives, and most importantly, provide service to all veterans and their families; and WHEREAS, Chesterfield County has a highly decorated veteran population, including many Purple Heart recipients; and WHEREAS, Chesterfield County appreciates the sacrifices of Purple Heart recipients in defending our freedoms. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 28th day of February 2018, hereby designates Chesterfield County as a Purple Heart County, honoring the service and sacrifice of our nation's men and women in uniform wounded or killed by the enemy while serving to protect the freedoms enjoyed by all Americans. AND, BE IT FURTHER RESOLVED that a copy of this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. IMMM CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 28, 2018 Item Number: 12.A.5.b.1. Subject: Resolution Recognizing Assistant Fire Chief James R. Dawson, Jr., Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Assistant Fire Chief James R. Dawson, Jr. retired from the Fire and Emergency Medical Services Department on February 1, 2018, after providing over 31 years of service to the citizens of Chesterfield County. Preparer: Edward L. Senter Jr. Attachments: 0 Yes F-1 No Title: Fire Chief RECOGNIZING ASSISTANT FIRE CHIEF JAMES R. DAWSON, JR. UPON HIS RETIREMENT WHEREAS, Assistant Fire Chief James R. "Robby" Dawson, Jr. retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on February 1, 2018; and WHEREAS, Chief Dawson attended Recruit School #14 in 1983; and WHEREAS, Chief Dawson ended his service with the Chesterfield Fire and Emergency Medical Services in April 1994, to accept the position of Assistant EMS Director with Hanover EMS and then returned as a Firefighter Paramedic in August 1997, and has faithfully served the citizens of Chesterfield County for over 31 years in various assignments, as a firefighter/paramedic at the Manchester, Dutch Gap and Buford Fire and EMS Stations and Med-Flight; and WHEREAS, Chief Dawson was promoted to Lieutenant in 1999, serving at the Dutch Gap Fire and EMS Station; serving in the Fire Marshal's Office as an Assistant Fire Marshal from 2001 to 2002; and promoted to Captain in 2002, serving in the Fire Marshal's Office as a Deputy Fire Marshal; and WHEREAS, Chief Dawson was promoted to Battalion Chief in 2006, serving in the Fire Marshal's office as the County Fire Marshal; and WHEREAS, Chief Dawson was promoted to Assistant Fire Chief in 2013 and served in the Community Risk Reduction Branch overseeing the Fire and Life Safety Division, and Emergency Management Division for Chesterfield County; and WHEREAS, Chief Dawson was a member of the Hazardous Materials Team from 1990 to 1994; and WHEREAS, Chief Dawson has served on numerous regional and national professional organizations directly associated with proactive fire and life safety initiatives; and WHEREAS, Chief Dawson is a Investigator and a sworn Fire Marshal Fire official; and Certified Fire Inspector and Fire with police powers and certified as a WHEREAS, Chief Dawson was selected as Chesterfield Fire and Emergency Medical Services, Career Officer of the Year for 2010; and WHEREAS, Chief Dawson received an Emergency Medical Services Award for commendable performance of duty in 1993; and WHEREAS, Chief Dawson received a Unit Citation award for exemplary and commendable performance during the investigation and subsequent arrest of an arson suspect in 2012; and WHEREAS, Chief Dawson was awarded designation as a Chief Fire Officer in 2016 by the Center for Public Safety Excellence; and WHEREAS, Chief Dawson was appointed by Governor Kaine to the Virginia State Building Code Technical Review Board in 2010; and WHEREAS, Chief Dawson was appointed by Governor McDonnell to the Virginia Fire Services Board in 2013 and the Virginia Public Safety Memorial Commission from 2011 to 2015. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Assistant Fire Chief James R. "Robby" Dawson, Jr., expresses the appreciation of all residents for his service to the county, and extends their appreciation for his dedicated service and congratulations upon his retirement. COUNTYCHESTERFIELD • A ' D OF - •AGENDA Page 1 of 1 Meeting Date: February 28, 2018 Item Number: 12.A.5.b.2. Subject: Resolution Recognizing Captain Keith E. Diggs, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Captain Keith E. Diggs retired from the Fire and Emergency Medical Services Department on January 1, 2018, after providing over 35 years of service to the citizens of Chesterfield County. Preparer: Edward L. Senter Jr. Title: Attachments: 0 Yes F-1 No Fire Chief RECOGNIZING CAPTAIN KEITH E. DIGGS UPON HIS RETIREMENT WHEREAS, Captain Keith E. Diggs retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on January 1, 2018; and WHEREAS, Captain Diggs attended Recruit School #13 in 1982 and has faithfully served the county for 35 years in various assignments, as a firefighter at the Ettrick Fire and EMS Station; and WHEREAS, Captain Diggs was promoted to Sergeant in June 1988, and served at the Manchester and Midlothian Fire and Stations; reclassified as a Lieutenant in January 1992, and served at the Manchester, Buford, Dale, and Centralia Fire and EMS Stations; and promoted to Captain in April 2002, and served at the Clover Hill Fire and EMS Station; and WHEREAS, Captain Diggs was certified as a Nationally Registered Paramedic in April 1999, and served as an Advanced Life Support provider until his retirement; and WHEREAS, Captain Diggs served as a member of the Chesterfield Fire and Emergency Medical Services Department's Dive Team from May 1983 until he retired; and WHEREAS, Captain Diggs served in the Fire Training Division and was instrumental in the development of the Advanced Leadership for Company Officers Program, and the accreditation of the JSRCC Paramedic Program during this assignment; and WHEREAS, Captain Diggs also served on various workgroups, including the Truck Company Task Book development, Strategic Planning Steering Committee, Central Virginia All Hazards Incident Management Team, and Chesterfield University Special Project Team; and WHEREAS, Captain Diggs was recognized as Career Officer of the Year in 2002, and Employee of the Year in 2003; and WHEREAS, Captain Diggs was recognized with a Unit Citation and Lifesave Award for exceptional teamwork and Dive Team operations during Tropical Storm Gaston in August 2004; and WHEREAS, Captain Diggs was also recognized with a Unit Citation and Lifesave Award for his teamwork, and the rescue of trapped occupants from a fire in September 2007; an EMS Unit Citation for life saving actions for a patient in cardiac arrest in May 2008; as well as, a Unit Citation for the teamwork assisting a subject who had fallen out of a kayak in flood waters in May 2014. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Captain Keith E. Diggs, expresses the appreciation of all residents for his service to the county, and extends their appreciation for his dedicated service and their congratulations upon his retirement. CT-35IG4 174 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: February 28, 2018 Item Number: 12.A.5.b.3. Subiect: Resolution Recognizing Mr. Louis G. Lassiter, Deputy County Administrator, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: \1' Adoption of the attached resolution. Summary of Information: Mr. Lassiter will retire on March 1, 2018, after providing over 25 years of service to the citizens of Chesterfield County. Preparer: Joesph P. Casey, Ph.D. Title:—County Administrator Attachments: 0 Yes 1-1 No &- f) o' @ G 5 RECOGNIZING MR. LOUIS G. LASSITER UPON HIS RETIREMENT WHEREAS, Mr. Louis G. Lassiter was hired on October 5, 1992, as Director of Internal Audit for both Chesterfield County and Chesterfield County Public Schools, after serving for eight years in various audit positions in both the public and private sectors; and WHEREAS, during his tenure, Mr. Lassiter oversaw hundreds of financial and performance audits for both the county and schools, an organization with a combined annual budget of $1.3 billion and over 10,000 employees; and WHEREAS, under Mr. Lassiter's leadership, the department's audit efforts led to an organization with strong internal controls and efficiency, which has resulted in Chesterfield County being the lowest cost per capita large full service local government in the Commonwealth of Virginia, according to audited reports from the State Auditor of Public Accounts; and WHEREAS, in 1996, Mr. Lassiter led the effort to obtain the first peer review of the department, resulting in the current 21 consecutive years of compliance with Government Auditing Standards issued by the Comptroller General of the United States; and WHEREAS, Mr. Lassiter worked with County Administration on ways to promote ethics, including implementation of Fraud Awareness Training for key employees; and WHEREAS, Mr. Lassiter led the establishment of Chesterfield County's Fraud, Waste and Abuse Hotline in 2006, providing for anonymous reporting for both citizens and employees, and he supervised many fraud investigations, often working with law enforcement officials to protect the public's interest; and WHEREAS, on January 1, 2011, Mr. Lassiter was promoted to Assistant County Administrator and became a key member of Chesterfield's Leadership Team that provides strong fiscal oversight for the community; and WHEREAS, Mr. Lassiter directed the $353 million bond referendum public information campaign in 2013 that successfully passed with over 70 percent voter approval, which will result in the construction or significant remodeling of ten schools, one new elementary school, and replacement of an aging public safety emergency communications system; and WHEREAS, Mr. Lassiter was a key member of the county's zip code team, working with the public and the United States Postal Service to garner support to rename addresses for zip codes in the county, and this change has resulted in millions of dollars annually in additional sales tax revenue that was being improperly sent to other localities; and 0 e 3 lcio G 03 WHEREAS, Mr. Lassiter worked with the Board of Supervisors, County Administrator and Budget Director to approve a tax revision to increase the county's vehicle registration fee, enabling matching funds from the state to be dedicated for road infrastructure needs in the county; and WHEREAS, Mr. Lassiter was promoted to Deputy County Administrator for Administration and Finance on October 1, 2016, with the responsibility of providing oversight to a division with 140 employees across multiple business units with major county functions; and WHEREAS, during his tenure with Chesterfield County, Mr. Lassiter lent his talents to a number of organizations, including serving as past president of the Virginia Local Government Auditors' Association (VLGAA); Board member of the Association of Local Government Auditors (ALGA); Riverside Regional Jail Authority Board member; and the Board of Supervisors' alternate representative on the Richmond Region Tourism Board; and WHEREAS, Mr. Lassiter has been a strong proponent of community service, always leading by example, through his efforts with organizations such as Adopt - A -Highway and Meals on Wheels, and through his church; and WHEREAS, Mr. Lassiter recognized the importance of communicating with residents making the development of the county's television programing and other forms of video production possible; he supported the county's increased use of social media; enabled a redesign of the county's annual report, which has since garnered national recognition; and steadfastly advocated for connecting residents with their local government through enhancing communications methods and tools including overseeing the county's first-ever Government Citizens Academy and developing the Seven -Step Guide to Community Engagement; and WHEREAS, a man of strong faith and compassion, Mr. Lassiter has led and participated in a number of mission trips to various countries, giving up his comfortable life and using many hours of his personal annual leave and paid time off to minister to others in dreadful living conditions; and WHEREAS, a family-oriented man with seven children, four of whom he and his wife Patty adopted from other countries, Mr. Lassiter tirelessly advocated for adoption leave, which was eventually added in July 2004 as a category in the county's Leave -Holiday Policy for full-time employees, and he was also an advocate for liberal leave when schools are closed, a 2013 addition to the county's adverse weather policy; and WHEREAS, in addition to his many professional accomplishments, Mr. Lassiter will be remembered for his outstanding leadership, unwavering ethical standards and integrity. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mr. Louis G. Lassiter and extends appreciation, on behalf of its members and the employees and citizens of Chesterfield County, for 25 years of dedicated service to the county, congratulations upon his retirement, and best wishes in his next season of life. EENUIAM CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 28, 2018 Item Number: 12.A.5.b.4. Subiect: Resolution Recognizing Mr. Ralph S. Carter, Utilities Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Ralph S. Carter retired from the Utilities Department on February 1, 2018, after more than 28 years of service to the Chesterfield County Utilities Department. Preparer: George B. Hayes Attachments: 0 Yes 1:1 No Title: Director of Utilities #0101006s" RECOGNIZING MR. RALPH S. CARTER UPON HIS RETIREMENT WHEREAS, Mr. Carter retired from the Chesterfield County Utilities Department on February 1, 2018; and WHEREAS, Mr. Carter began his public service with Chesterfield County on October 30, 1989, when he was hired by the Chesterfield County Utilities Department as a Senior County Maintenance Worker at the Falling Creek Wastewater Treatment Plant; and WHEREAS, Mr. Carter was promoted several times throughout his career and served faithfully in each position until he was ultimately promoted on June 23, 2012, to Senior Utility Supervisor of the Wastewater Collections section of the Utilities Department; and WHEREAS, throughout his career with Chesterfield County, Mr. Carter displayed dependability, aptitude, initiative, good character, and values; and WHEREAS, Mr. Carter acted as an exemplary steward of the public trust by operating and rehabilitating the wastewater collection system in the most cost-effective manner; and WHEREAS, Mr. Carter supported the department's role of being a responsible protector of the environment by providing wastewater conveyance for treatment that was safe, reliable, and environmentally sound; and WHEREAS, Mr. Carter was instrumental in building the excellent reputation of our county wastewater treatment system by providing world-class customer service to the residents of Chesterfield County; and WHEREAS, Mr. Carter willingly and faithfully worked after hours and during emergencies to ensure wastewater conveyance was returned to full operations as quickly and with the least amount of impact to our customers and the environment as possible; and NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Ralph S. Carter and extends on behalf of its members and citizens of Chesterfield County, appreciation for his more than 28 years of exceptional service to the county. Cle,13-01",_9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: February 28, 2018 Item Number: 12.A.6. Subiect: Authorize Advertisement of Proposed Ordinance Changes for the FY2019 Water and Wastewater Utility Rates County Administrator's Comments: County Administrator: Board Action Requested: Authorize Advertisement of a Public Hearing for Proposed Ordinance Changes for the FY2019 Water and Wastewater Utility Rates as outlined below. Summary of Information: The Board is requested to establish March 28, 2018 at 6:00 p.m. for a public hearing on the proposed ordinance changes for the FY2019 water and wastewater utility rates. Approval for this ad now ensures that legal notices are advertised in a timely and prescribed manner. This item requests authorization to advertise the necessary public hearing in accordance with the state code. Preparer: Matt Harris Attachments: 0 Yes 1-1 No Title: Director of Budget and Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Utilities User Fees - The Utilities Department's analysis of the FY2019 budget, capital projects, and projections over the next ten years indicate that current revenues, without fee increases, will not be sufficient to cover operating, debt and capital expenses. The proposed Utility rates are displayed below: Fee Rate Customer cost charges $5.08 /month Water commodity cost charge $2.07/Ccf Water capacity cost charge $7.64/ERU/month Wastewater commodity cost charge $2.24/Ccf Wastewater capacity cost charge $14.15/ERU/month A net total increase of $3.9 million in revenues is anticipated from the change in the unit rate of the commodity charges. The customer and capacity charges are unchanged from FY2018. A typical residential combined water and wastewater bi-monthly bill will increase from $110.16 to $114.08, or 3.56 percent, based on consumption of 14 CCFs (one CCF is 100 cubic feet or 748 gallons of water). Utility Connection Fees - The department's analysis of costs for expansion projects and projections over the next ten years reflect the need to adjust the water capital cost recovery charge portion of connection fees to cover capital costs. For a 5/8" residential size meter, the water capital cost recovery charge is proposed to increase from $5,500 to $5,725(generating an additional $430,000) . The capital cost recovery charge fees for larger meters will increase proportionately based on meter size. There are no proposed fee changes for the wastewater capital cost recovery charge portion of connection fees. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 18-22 AND 18-27 RELATING TO UTILITIES CONNECTION FEES AND UTILITIES USER CHARGES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 18-22 and 18-27 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Sec. 18-22. - Connection fees. (a) The water connection fee shall be the capital cost recovery charge plus the meter installation charge based on the size of the water meter that the director installs. The wastewater connection fee shall be the capital cost recovery charge for the size of the water meter that serves the property, or, if the property does not receive water service, the size of the water meter that would serve the property if it received water service. (b) The capital cost recovery charge shall be: Number Capital Cost Meter of Recovery Charge Customer Class Size ERU's (inches) per Water Wastewater Unit i For a dwelling, single-family, including townhouses, manufactured homes that are not located in a X80:99 (�) manufactured home park, and individually metered 5/8 1.00 $5,725.00 $5,400.00 multifamily dwelling units (ii) For a dwelling, two-family (per unit) 5/8 1.00 5,725.00 5,400.00 I For manufactured homes that are located in a manufactured home park and for master metered (iii) multiple -family dwellings other than multiple -family 0.85 4866.09 4,866.00 4,590.00 dwellings used exclusively as housing for colleges and/or universities (per unit) �-589:89 (iv) For all other customer classes 5/8 1.00 5,400.00 5,725.00 i i i 3-�7-5:08 1 2.50 13,500.00 14,313.00 I 1%2 5.00 27,000.00 28,625.00 2 8.00 g 43,200.00 45,800.00 j 3 16.00 X899 99 86,400.00 91,600.00 4 25.00 =125.00 135,000.00 14 6 50.00 � 270,000.00 286,250.00 8 80.00 440,080:00 432,000.00 458,000.00 F10 115.00 X88:00 621,000.00 658,375.00 o�� inn nn 12 155.00 �� 837,000.00 887,375.00 The capital cost recovery charge for meters that are larger than 12 inches shall be determined by the director based on the number of ERUs per unit. (v) The capital cost recovery charge for a dwelling that is served by a meter that is larger than five- eighths ( 5/8 ) inch shall be the same capital cost recovery charge in subsection (b)(iv). Sec. 18-27. - Utility charges. Effective with bills issued on and after July 1, 2017 2018, the consumer shall pay charges for utility service in accordance with the following schedules: (a) Monthly service charges. The monthly service charge shall be: (1) Customer cost charge. A customer cost charge of $2.54 for each service account. However, customers who have only a water account or a wastewater account shall pay a customer cost charge of $5.08. (2) Commodity cost charge. (i) Water: $4-.-99 2.07 per 100 cubic feet (Ccf). (ii) Wastewater: $2--5-2.24 per 100 cubic feet (Ccf). (3) Capacity cost charge. Number Monthly Capacity Meter of Charge Customer Class Size ERUs (inches) per Water Wastewater Unit i Dwelling, single-family, including townhouses and (i) mobile homes that are not located in a mobile home 5/8 1.00 $7.64 $14.15 park I Dwelling, two-family (per unit) 5/8 1.00 7.64 14.15 Mobile homes that are located in a mobile home park and multiple -family dwellings other than multiple- 0.85 6.49 12.03 family dwellings used exclusively as housing for colleges or universities (per unit) (iv) All other customer classes 5/8 and%1.00 7.64 14.15 1 2.50 19.10 35.38 i i 1%Z__._ 5.00 38.20 70.75 28.00 61.12 113.20 316.00 122.24 226.40 4 25.00 191.00 353.75 i 650.00 382.00 707.50 8 80.00 611.20 1,132.00 10 __ 115.00 878.60 1,627.257 m i t 12 155.00 1,184.20 2,193.25 The capacity cost charge for a dwelling that is served by (v) a meter that is larger than five-eighths inch shall be the capacity cost charge in subsection (a)(3)(iv). X00 (2) That this ordinance shall become effective July 1, 2018. 0533:110859.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: February 28, 2018 Subject: Item Number: 12.A.7.a. Streetlight Cost Approval on Chesterfield Avenue on the North End of Campbells Bridge Leading to Petersburg and Transfer of Matoaca District Improvement Funds to Streetlights to Fund the Project County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of a streetlight installation in the Matoaca District and authorize the transfer of District Improvement Funds to Streetlights to fund this project. Summary of Information: Requests for streetlights, from individual citizens or civic groups, are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; and 2. A petition is required which must be signed by 75 percent of the residents within 200 feet of the proposed light and shall include a majority of the homeowners living at the proposed locations. CONTINUED NEXT PAGE Preparer: Scott B. Smedley Title: Director, Environmental Engineering —1 No Attachments: ■ Yes F CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation, may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. Approval of this installation will result in an annual general fund expenditure increase of $90.24 in streetlight electrical costs. MATOACA DISTRICT: 0 In the Village of Ettrick On Chesterfield Avenue on the north end of Campbells Bridge leading to Petersburg Cost to install streetlight: $762.52 (Design Cost: $435.00) Location is not an intersection �''13WT Request Received: Estimate Received: STREETLIGHT REQUEST Matoaca District November 15, 2017 Estimate Requested: November 15, 2017 February 13, 2018 Outstanding: 90 NAME OF REQUESTOR: Ms. Jane Harris ADDRESS: Assistant Vice President Capital Outlay and Facilities Virginia State University P O Box 9114 VSU, Virginia 23806 REQUESTED LOCATION: Days Estimate In the Village of Ettrick On Chesterfield Avenue on the north end of Campbells Bridge leading to Petersburg Cost to install streetlight: $762.52 POLICY CRITERIA: Intersection: Not Quaified Petition: Not required, no residents within 200 feet Requestor Comments: "The proposed light will illuminate the bridge immediately to the south. Many students live in Petersburg and walk across this bridge at all hours. It will also serve to illuminate a cross walk at the north end of the bridge which directs foot traffic to the west side of Chesterfield Avenue due to the closure of the sidewalk on the east (VSU) side." Staff notes that this light will be installed on the Chesterfield County side of Chesterfield Avenue and outside the limits of VSU property. d Streetlight Request ! Map e February 8 • This map is a copyrighted product of the Chesterfield County GIS Office_ Streetlight Legend existing light requested light This map shows citizen requested streetlight installations in relation to existing streetlights. 600 300 0 600 Feet Pr and I } Chet$ County GIs CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 28, 2018 Item Number: 12.A.7.b. Subject: Transfer $1,976 in Dale District Improvement Funds to the Chesterfield County School Board for Soccer Goals at Meadowbrook High School County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $1,976 in Dale District Improvement Funds to the Chesterfield County School Board for soccer goals at Meadowbrook High School. Summary of Information: Supervisor Holland has requested the Board to transfer $1,976 to the Chesterfield County School Board to purchase soccer goals at Meadowbrook High School. Soccer goals will be purchased for the game and practice fields for both girls' and boys' junior varsity and varsity teams at the school. This request was originally made by Meadowbrook High School Athletics. The Board is not authorized to give public funds to organizations like the Athletic Club. The Board can, however, transfer funds to the School Board to purchase soccer goals to be used at Meadowbrook High School since this is a capital improvement to County property. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Matt Harris Attachments: FlYes Title: Director, Budget and Management 0425:110892.1 ■ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: February 28, 2018 Item Number: 12.A.7.c. Subiect: Transfer of District Improvement Funds to the Chesterfield County School Board for Post -Prom Celebrations County Administrator's Comments: County Administrator:_ Board Action Requested: The Board is requested to transfer $1,100 from the Bermuda District Improvement Fund, $2,100 from the Clover Hill District Improvement Fund, $1,600 from the Dale District Improvement Fund, $1,600 from the Matoaca District Improvement Fund, and $1,100 from the Midlothian District Improvement Fund to the Chesterfield County School Board for drug- and alcohol -free post -prom celebrations subject to the conditions described below. Summary of Information: All Supervisors have requested the Board to transfer funds from their respective District Improvement Funds to the Chesterfield County School Board for drug- and alcohol -free post -prom celebrations at various area high schools. The requested amounts from each fund are as follows: Bermuda: $1,000 for Thomas Dale High School, and $100 for the Appomattox Regional Governor's School Total: $1,100 Preparer: Matt Harris Title: Director, Budget and Management 0425:110894.1 Attachments: 1:1 Yes 0 No 000081 CHESTERFIELD COIiITT' BOARD OF SUPERVISORS Page 2 of 2 AGENDA Clover Hill: $1,000 for Monacan High School, $1,000 for Clover Hill High School, and $100 for Appomattox Regional Governor's School Total: $2,100 Dale: $1,000 for Meadowbrook High School, $500 for Matoaca High School, and $100 for Appomattox Regional Governor's School Total: $1,600 Matoaca: $1,000 for Cosby High School, $500 for Matoaca High School, and $100 for Appomattox Regional Governor's School Total: $1,600 Midlothian: $1,000 for Midlothian High School, and $100 for Appomattox Regional Governor's School Total: $1,100 A portion of this request is from the Appomattox Regional Governor's School, which is located in Petersburg and includes 129 Chesterfield County students. Since the Governor's School is a regional public school facility and is legally independent of the Chesterfield County School Board, the School Board will have to take action to authorize the transfer of the total $500 payment to the Governor's School. Accordingly, if the Board of Supervisors approves the transfer of the funds to the School Board, the money cannot be given to the Governor's School unless the School Board also takes public action to approve the transfer to the Governor's School. If the School Board does not approve the transfer, the $500 must be returned to the County. The remaining requests for funds originally came from each school's PTSA or Prom Committee. The County is not legally authorized to transfer funds to these organizations or committees. The County is authorized to transfer funds to the School Board but only if the transfer is contingent on the money being placed in capital projects or school operating accounts to be applied to appropriate school -funded post -prom activities. The school system must write checks directly to vendors who will be supplying goods or services to post -prom events and these goods and services must be purchased in accordance with the Virginia Public Procurement Act. � D fl; J-131 G 1113 2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 AGENDA Meeting Date: February 28, 2018 Item Number: 12.A.8. Subject: Award Individual Requirements Contracts for As Needed Architectural and Engineering Services to HBA Architecture and Interior Design Inc., Wiley & Wilson Inc., Guernsey and Tingle, and Commonwealth Architects County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Director of Purchasing to award individual requirements contracts for as needed Architectural and Engineering Services to HBA Architecture and Interior Design Inc., Wiley & Wilson Inc., Guernsey and Tingle, and Commonwealth Architects for miscellaneous construction, renovation, and major maintenance projects in the Department of General Services. Summary of Information: Following a request for proposal process, four (4) firms were chosen to provide Architectural and Engineering Services for the County and Chesterfield County Public Schools (CCPS). Services provided by these firms include, but are not limited to Architectural and Engineering design and construction administration. Each contract is for one (1) year, with the possibility of four (4) one (1) year renewals. As this contract is for services on an as needed basis, the actual value of each contract will depend on current and future needs. Because these contracts will be utilized by both the County and CCPS, multiple contracts are required to ensure that services are immediately accessible without the need for additional procurement. Preparer: Clay Bowles Attachments: F]Yes ■ No Title: Director of General Services CHESTERFIELD COUNTY BOARD OF SUPERVISO- ' Page 1 of 1 Meeting Date: February 28, 2018 Item Number: 12.A.9. Subiect: Approval of Change Order Number One for Irvin J. Horner Park Phase II County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to execute Change Order Number 1 to amend the construction contract with Loughridge & Company Construction Services LLC. for Irvin J. Horner Park Phase II in the amount of $78,870. Summary of Information: This construction contract develops phase II of Horner Park which consists of a satellite parks maintenance facility, picnic area, trails, and the main park roadway. Change order number one addresses required building, site plan and VDOT code compliance changes; revised septic sewage system design to meet State Health codes; and, owner required work tasks for Dominion Energy new service installation. The completion time will also be adjusted by 102 days for delays associated with the code change re -design and the scope of work associated with compliance items. Funding for the change order is available in the existing park improvements appropriation. Preparer: Dr. James D. Wors Title: Director, Parks and Recreation Preparer: Matt Harris Title: Director, Budget and Management Attachments: 1:1 Yes 0 No #& C,3 G, 54 � CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of I AGENDA Meeting Date: February 28, 2018 Item Number: 12.A.10. Subject: Approval of Water and Sewer Contract with Refunds for Cosby Village, Contract Number 17-0107 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract with refunds and authorize the County Administrator to execute any necessary documents. Summary of Information: This Project includes the installation of 250 linear feet of 6 -inch, 1,885 linear feet of 8 -inch, 3,155 linear feet of oversized 16 -inch waterline, and 2,360 linear feet of 8 -inch wastewater line. The developer is required to have a 12 -inch waterline to serve the ultimate build out of the development. Staff has requested that the waterline be oversized to provide capacity for future development in the surrounding area. In accordance with the County Code, the developer is entitled to refunds for the construction cost of the oversized improvements. Developer: Cosby Village, LLC Contractor: RMM Enterprises Location: 15950 Cosby Road Contract Amount: Estimated Developer Cost for Wastewater .....................$ 229,810.00 Estimated County Refund Cost for Water Oversizing ........... $ 118,680.00 Estimated Developer Cost for Water. $ 316,245.00 Estimated Total for Water and Wastewater ....................$ 664,735.00 District: Matoaca Preparer: George Q. Haves, P.E. Attachments: 0 Yes F-1 No Title: Director of Utilities VICINITY SKETCH Cosby Village - Oversized Waterline County Project # 17-0107 GREENWICH WALK GREENWICH WALK I =1 M I hNIM919jr, PROPOSED PROPOSED OVERSIZED CO,'3BYT17LL,4GE 16 -INCH WATERLINE COUNTY PROJECT # 17-010 Ex. - N Chesterfield County Department of Utilities w E 300 150 0 300 600 900 S RAL 2/2/2018 L Feet COSBY HIGH SCHOOL iu4l CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 '74 AGENDA Meeting Date: February 28, 2018 Item Number: 12.A.11. Subiect: Approval of Lease with Chesterfield Baptist Church to Provide Senior Citizen Programs County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to execute a lease agreement with Chesterfield Baptist Church to provide senior citizen programs. Summary of Information: Since 2016 Parks and Recreation Department has been sponsoring older adult activities at Chesterfield Baptist Church in order to better serve the recreation needs of senior citizens. Activities include classes in aerobics and arts and crafts as well as special events, such as brown bag education series and potluck luncheons. This lease renewal will be for one year commencing May 1, 2018, and will be for use of facilities two days a week from 9 a.m. to 4 p.m. and for special events as mutually agreed. There is no increase in the $400 per month rent. The County also provides liability insurance during the use of the facilities. Funds are available in the Parks and Recreation Department budget. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Real Property Manager Preparer: Matt Harris Title: Director, Budget and Management Attachments: Yes No 097 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: February 28, 2018 Item Number: 12.A.12.a. Subject: Award of Construction Contract for County Project #15-0076, Falling Creek Wastewater Treatment Plant Primary Clarifiers 1 and 2 Rehabilitation County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the Director of Purchasing to award the construction contract to Waco, Inc., in the amount of $1,060,039 and execute all necessary change orders up to the full amount budgeted for the Falling Creek Wastewater Treatment Plant Primary Clarifiers 1 and 2 Rehabilitation project. Summary of Information: This project consists of the rehabilitation of primary clarifiers 1 and 2 by replacing the tank internal mechanisms and structures and includes replacement of the primary sludge sight well; these items have reached the end of their useful life. Staff received a total of four bids ranging from $1,060,039 to $1,457,000. The lowest responsive bid was from Waco, Inc., in the amount of $1,060,039. The County's engineering consultant, Whitman Requardt & Associates, has evaluated the bids and recommends award of the contract to Waco, Inc., the lowest responsive bidder. Funds for this project are available in the current CIP. District: Bermuda Preparer: George Hayes, P.E. Title: Director of Utilities Preparer: Matt Harris Title: Director of Budget and Management Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: February 28, 2018 Item Number: 12.B.12.b. Subject: Award of Construction Contract for County Project #16-0058, Iron Bridge Road Water Line County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the Director of Purchasing to award the construction contract to Southern Construction Utilities, Inc., in the amount of $1,157,770 and execute all necessary change orders up to the full amount budgeted for the Iron Bridge Road Water Line project. Summary of Information: This project consists of the construction of approximately 295 linear feet of 12 -inch and 5,350 linear feet of 16 -inch diameter water distribution mains. Construction of this project will provide an additional interconnect between the Courthouse and Chester pressure zones, improving the water distribution system reliability and redundancy. Staff received a total of five bids ranging from $1,157,770 to $1,837,667. The lowest responsive bid was from Southern Construction Utilities, Inc., in the amount of $1,157,770. The County's engineering consultant, AECOM, has evaluated the bids and recommends award of the contract to Southern Construction Utilities, Inc., the lowest responsive bidder. Funds for this project are available in the current CIP. District: Bermuda Preparer: George Haves, P.E. Title: Director of Utilities Preparer: Matt Harris Title: Director of Budget and Mana _qement Attachments: J Yes No E 0 '00089 C CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 fi AGENDA Meeting Date: February 28, 2018 Item Number: 12.A.13.a. Subject: Acceptance of a Parcel of Land for the Extension of Magnolia Green Parkway from 6801 Woolridge Road - Moseley, LP County Administrator's Comments: County Administrator: _ Board Action Requested: Accept the conveyance of a parcel of land containing 5.490 acres for the Extension of Magnolia Green Parkway from 6801 Woolridge Road - Moseley, LP and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board parcel of land containing 5.490 Parkway from 6801 Woolridge Road Approval is recommended. District: Matoaca of Supervisors accept the conveyance of a acres for the Extension of Magnolia Green - Moseley, LP. Preparer: John W. 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I— o —1 0 y -a F-+ t/i TI TIMMONS GROUP .-*"* 0 SEE Sof w o v � n 129 t Hts aanwvtc rurrm.r me 3 Wt malas Porr+7Y, sWtc AO I xKAxviq YA 21125 tF4 �.MJ.6500 fA%W1560.t0i6 •xw.Ummau.mn Site Development Resldentlal ( Infmsbuctum Tmhnolog C, i+ oy$m � Axa �$ m mPp V N �� bO'•m Oh t N � eH �pz�a � momma SEE Sof w o v � n 129 t Hts aanwvtc rurrm.r me 3 Wt malas Porr+7Y, sWtc AO I xKAxviq YA 21125 tF4 �.MJ.6500 fA%W1560.t0i6 •xw.Ummau.mn Site Development Resldentlal ( Infmsbuctum Tmhnolog C, i+ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: February 28, 2018 Item Number: 12.A.13.b. Subiect: Acceptance of a Parcel of Land for the Extension of Woolridge Road from 6801 Woolridge Road - Moseley LP County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 1.897 acres for the extension of Woolridge Road from 6801 Woolridge Road - Moseley LP and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 1.897 acres for the extension of Woolridge Road in Magnolia Green from 6801 Woolridge Road - Moseley LP. Approval is recommended. District: matoaca Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1 No # 000034 kyj IN 10 11 va a I qk a wM Acceptance of a Parcel of Land for the Extension of Woolr,jdge Road from 6801 Woolridge Road - Moseley LP yM 1 inch = 66,7 feet UUMMY-1w C'C ' S1 v� U 2 M1vbb c y;gat �pm��oj to p my41��m �� m2 �. L5 c) 4 E'i!L11 $ o �aef 0 2abt�"n2 viii, Qa� PcsiA '°2' nc�?o�ia��m� m urn — K�mrac� Ila H a l x a�' c C-) ��ny ZI i2 411 Ci Y bm�l nZ" 3 p \ y ao a mmo ?t# �,q O rnn vi ^ o bac H gYnb �O wb m B, D� 4>> o m yp ����o� �� b Si omm opo; Z(nz mz ON n OZ>D x ti� r�m3—I'Coo g �$ nuaal 0 p no� g.• QO(n,-nmM Naq ter_{ >U1 dos �OmODz � O m �, aso•T— T i M M O N S GROUP. EeRaa • • ». ,s�xao iwa.ww, vnnus xE1e113p0.6500 wt%80.1.560,1016 www.LLnmoiss[an Site Development Residential Infrastructure Technology u � V r r 111 Z M. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: February 28, 2018 Item Number: 12.A.13.c. Subiect: Acceptance of Parcels of Land Along Cogbill Road from Heritage Baptist Church County Administrator's Comments: County Administrator: Z!Ll/ Board Action Requested: Accept the conveyance of two parcels of land containing a total of 0.50 acres along Cogbill Road from Heritage Baptist Church and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of two parcels of land containing a total of 0.50 acres along Cogbill Road from Heritage Baptist Church. This dedication will provide the ultimate right of way for Cogbill Road and is a requirement for the development of Heritage Baptist Church 2016 Improvements. Approval is recommended. District: Dale Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes 1-1 No�6, 00 05 7 M1163HILINVANIFLIZ110 US Acceptance of Parcels of Land Along Cogbill Road from Heritage Baptist Church 0 3� C 0.5�O Acre Dedication N adsnszb� I W S 1 inch = 667 feet C,;j � C, 1 03S 0?l �9 RG, T g. IN. 0 0.46 ACRE 70 BE DEDICATED u� PHYLLIS A JACKSON GPfN. 766677643200000 ZONING: A 7201 COG8XL RD W.B. 353, PC, 209 A 150' VEPCO EASEMENTJ D.B. 356, PG. 407 HERITAGE BAPTIST CHURCH GPIN: 766676499200000 LAWB. 43, PG. 281 0. B. 1384, PG. 702 ZONING.• A 21.68 ACRES 944,518.87 SO FT 7777 COGBILL RD LINE TABLE LINE CURVE TABLE BEARING 0 -ff-J577M I a E -- CURVE LENGTH RADIUS DELTA CHORD CHORD BEARING TANGENT Cl 242-5J' 526.69' 26717100" 240.40' 56127'15'W f23.43' //,. C2 209.62' 774.02' 15'31'00' 208.96' S4033'16*W 105.45' PLAT CJ 215.03' 794.02' 1531 00" 214.38' Af4033'16"E 106. t8' CHESTERFIELD MUNTY, VIRGINIA C4 251-70' 1 548.69'' 2677'00' 249.50' N6177'15*E 128.10' was 0?l �9 RG, T g. IN. 0 0.46 ACRE 70 BE DEDICATED u� PHYLLIS A JACKSON GPfN. 766677643200000 ZONING: A 7201 COG8XL RD W.B. 353, PC, 209 A 150' VEPCO EASEMENTJ D.B. 356, PG. 407 HERITAGE BAPTIST CHURCH GPIN: 766676499200000 LAWB. 43, PG. 281 0. B. 1384, PG. 702 ZONING.• A 21.68 ACRES 944,518.87 SO FT 7777 COGBILL RD LINE TABLE LINE LENGTH BEARING 0 100.73' N32'47'46 "E L2 2017' 5075424E L3 100.18' S32 47'46"W L4 20.01' N58 45`24'W L5 20.17' S07*5424"E L6 20.17' N07*5424'W 0?l �9 RG, T g. IN. 0 0.46 ACRE 70 BE DEDICATED u� PHYLLIS A JACKSON GPfN. 766677643200000 ZONING: A 7201 COG8XL RD W.B. 353, PC, 209 A 150' VEPCO EASEMENTJ D.B. 356, PG. 407 HERITAGE BAPTIST CHURCH GPIN: 766676499200000 LAWB. 43, PG. 281 0. B. 1384, PG. 702 ZONING.• A 21.68 ACRES 944,518.87 SO FT 7777 COGBILL RD dlful'30,913 GRAPHIC SCALE 100 0 5D100 200 FEB 012018 IN T FEE jl' 1 inch = 100 ft, THIS PLAT IS SUBJECT TO ANY EASEMENT OF RECORD AND OTHER PERTINENT FACTS WHICH A TITLE SEARCH M16HT DISCLOSE, PLAT or N3676795,7J 150' VEPCO EASEMENT 0.50 ACRE LF LAND T17 BE DEDICATED 1765756.35- D.B. 304, PG, 533 BALE DISTRICT 1222.95' CHESTERFIELD MUNTY, VIRGINIA 242.96' N58 45 �W SCALE t I' = 100, JANUARY 11, 2016 SOMAN BANK N.A. TRUSTEE Townes GPIN: 766676J72100000 THIS DOES NOT REPRESENT SITEENOINEERIN(-- ZONING.• A A CURRENT FIELD SURVEY 9650 LORI ROAD, SUITE 201 7801 COGBILL RD CD PRajEcT# 0.8. 663, PG. 425 CHESTERFIELD, VIRGINIA 23832 Co. SITE# PHONE,(804) 748-9011 FAX, (804) 748-2590 dlful'30,913 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 1W AGENDA Meeting Date: February 28, 2018 Item Number: 12.A.13.d. Subiect: Acceptance of a Parcel of Land Along Midlothian Turnpike from Target Corporation County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.004 acres along Midlothian Turnpike from Target Corporation and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.004 acres along Midlothian Turnpike from Target Corporation. This dedication is for construction of a sidewalk in conjunction with the 11309 Midlothian Turnpike retail development. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes No #000OO "VICINITY SKETCH Acceptance of a Parcel of Land Along Midlothian Turnpike from Target Corporation % V% > CT JAj N TP t -o so �, 'sem' 1 ' �} .�_,�� [0.004AcreDedic 1 n wA TER AT BUSY_! LIJ E.\RD GT 3, Ox 0��UT LAKE& N dsmvah� * Aerwift W -*P No s 1 inch = 583 feet 1tw CIC4131:101 7 uo 59 'Od 'aY ITO 09 VN Xnow sn 3,YldN2/IU NKH1070ItY F2 a SVO Kid cony Hllsv2mlo T13 3AU at r.SW (MaO,W-161 391:lZ-19V (-Qgrz) '96-a xozoklys oil 1-7 -------------- ------ ------------------------- Q- CS 2 Q 02 Lu cs 'Wn ALU - - - - - - - -- - - - - - -- - IN - - - - - - - - ----------- ---------- -- - - - - - - - - - - - - - - - - - - 8.2 -A%YD 3MdAWU NMO70M 10rill WaVdodbW NaWnH NaUM "'13102 Co CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of I AGENDA Meeting Date: February 28, 2018 Item Number: 12.A.14. Subiect: Request to Vacate a Portion of a Sixteen -Foot Water Easement Across the Property of Mach 39, LLC County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16 -foot water easement across the property of Mach 39, LLC. Summary of Information: Mach 39, LLC has requested the vacation of a portion of a 16 -foot water easement across its property as shown on the attached plat. This request has been reviewed by the Utilities Department. A new water easement will be dedicated and a new water line constructed prior to recordation of the quitclaim deed. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes 1-1 No # VICINITY SKETCH Request to Vacate a Portion of a Sixteen -Foot Water Easement Across the Property of Mach 39, LLC Portion of a 16' Water Easement to, be Quitclaimed r - G%x El N ddlmmh� - Jk AdffMqL W*F- %P S 1 inch = 667 feet ¢¢ is N.•3,665,397.17 4sr ) E. 11, 737, 482.36 SERER EASEMENT 4. 7304, PG 238 CURRENT DIVAIER MACH 39, LLC 737-684 2797--t)0000 D.B. 11496, PG. 703 J11550 DEERHILL LANE ZONED. 7-1 " 316,425 SO. FT. 7.264 ACRES ti WATERLINE OJ 5 STATE ROUTE 7333 SUBJECT TO INFORMATION WHICH MY BE DISCLOSED BY WATL711iNE' FASFM£/✓T SUCH. THIS PLAT DOES NOT REPRESENT A BOUNLOY p SURVEY AS REGULATED BY THE COMMONWEALTH OF RB. 73, PG. 16-17 KRUM NO IMPRYIVEMEMS AND NOT ALL EASEMENTS ¢¢ is N.•3,665,397.17 4sr ) E. 11, 737, 482.36 SERER EASEMENT 4. 7304, PG 238 CURRENT DIVAIER MACH 39, LLC 737-684 2797--t)0000 D.B. 11496, PG. 703 J11550 DEERHILL LANE ZONED. 7-1 " 316,425 SO. FT. 7.264 ACRES NOTE.• THIS PLAT WAS COMPILED FROM DEEDS LATS OF WATERLINE RECORD WITHOUT TAE BENEFIT OF A M7 RMRTAND IS STATE ROUTE 7333 SUBJECT TO INFORMATION WHICH MY BE DISCLOSED BY WATL711iNE' FASFM£/✓T SUCH. THIS PLAT DOES NOT REPRESENT A BOUNLOY p SURVEY AS REGULATED BY THE COMMONWEALTH OF RB. 73, PG. 16-17 KRUM NO IMPRYIVEMEMS AND NOT ALL EASEMENTS RICHMOND PROPERTY HOLDINGS LLC MAY BE SWW - 738-686-3829-000 0 0 0.8. 11279, PG. 753 EASEMENT TILS ARE REPRLSEMED IN SINGLE PARENIHESLS /11900 DEERHILL ROAD (XX.XXJ ¢¢ is N.•3,665,397.17 4sr ) E. 11, 737, 482.36 SERER EASEMENT 4. 7304, PG 238 CURRENT DIVAIER MACH 39, LLC 737-684 2797--t)0000 D.B. 11496, PG. 703 J11550 DEERHILL LANE ZONED. 7-1 " 316,425 SO. FT. 7.264 ACRES r 58. 665209.39 iol 1a (c4J - �TE11,737,430.99 LL8' N.3 I 685,173.9 j 16' WATERLINE £.11,737,382.99 I EASEMENT 16' WATERLINE (PUBLIC) EASEMENT V/ (PUBLIC) h CUMENT MACH 39, LLC 737-694-2797-00000 D.R 11494 PG. 703 }u ,f11550 DEERHILL LANE- ZONED.- ANEZONED.• 7-1 " I 314425 SO. FT. 7.264 ACRES � h PORTION OF EXIS77NG 16 DEERGROVE ROAD WATERLINE VARIABLE WIDTH STATE ROUTE 7333 \� e WATL711iNE' FASFM£/✓T (60' RTW) p D.B. 17657, 18 RB. 73, PG. 16-17 } i"W ` - c3 (OVEN) z ; N.•3,685,136.75 �L15 S�T4i52"W L6 -11,737,490,02 r 58. 665209.39 iol 1a (c4J - �TE11,737,430.99 LL8' N.3 I 685,173.9 j 16' WATERLINE £.11,737,382.99 I EASEMENT 16' WATERLINE (PUBLIC) EASEMENT V/ (PUBLIC) h CUMENT MACH 39, LLC 737-694-2797-00000 D.R 11494 PG. 703 }u ,f11550 DEERHILL LANE- ZONED.- ANEZONED.• 7-1 " I 314425 SO. FT. 7.264 ACRES � h PORTION OF EXIS77NG 16 WATERLINE EASEMENT 7O �kC / N.•3,685,075J4 BE VACATED E.•11,737512.15 VARIABI F WIITTH DRAINAGF FASEW NT D.B., 11651, PC. 26 l \ l VARIABLE WIDTH 4 ✓DOT SLOPE & DRAINAGE EASEMENT PC. 97.3 0 tut k B Beall $, Uc. No. 1613 01/2412018 CURVE RADIUS IARC LENGTH CHORD BEARING CHORD LENGTH DLLTA ANIXf C1 579.50 2000 510 '51 20.00 13838 C2 4Q00 6231 5325316 5620 89'1509 C3 586.94 143.41 5720004 143.06 14'00 01 C4 1586.94'127.46' S7739 39 w 27.46 74050 COMPILED PLAT SHOWING v `N CO. PROD. #17-0019 CO. SITE #17PRO2203 1 0' 30' 60' SCALE 1"=30' TWO 16' WATERLINE EASEMENT DATE: 01 /24/2018 S (PUBLIC), SCALE: 1"=3U AND A PORTION OF AN EXISTING 16, WATERLINE EASEMENT JOB: ssisooss.00TO BE VACATED, ALL CROSSING THE LANDS OF MACH 39, LLC ANGAAIIOOATBE� $ DRAWN BY: JAP CLOVER HILL DISTRICT CHECKED BY: CMF COUNTY OF CHES7ERRELD, WRGINIA SHEET 1 OF 1 PLANNERS • ARCHITECTS • ENGINEERS - SURVEYORS ROANOKE • RK;H V ONU • NEW RIVER VALLEY • STAUNTLON. HAFHSGNBURO 15871 City View Drive • Suite 200 • Midlothian, Virgkft 23113 - Phone (804) 784-2635 • mbeeNgbatzer.ce nan. mo ,oMoawow CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 171 AGENDA Meeting Date: February 28, 2018 Item Number: 12.A.15. Subiect: Designation of Virginia Department of Transportation Slope and Drainage Easements for the Magnolia Green Parkway Extension -Phase 3 County Administrator's Comments: County Administrator: Board Action Requested: Designate slope and drainage easements for VDOT maintenance for the Magnolia Green Parkway Extension -Phase 3 and authorize the County Administrator to execute the designation. Summary of Information: In order to construct the Magnolia Green Parkway Extension -Phase 3, it is necessary that three variable width slope and drainage easements be designated for VDOT maintenance. This request has been reviewed by Environmental Engineering, Transportation, Schools and Parks and Recreation. Approval is recommended. District: matoaca Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes 1-1 No Voo_io(s VICINITY SKETCH Designation of Virginia Department of Transportation Slope and Drainage Easements for the Magnolia Green Park -way Extension -Phase 3 1 inch = 750 feet 1C�rmm41 mVw�a m�ci �o bmo� a � b b uo�o 0 a mz OA�Z n \ AR T 2i m $moa wo;t3nA� w�"i22tp m�m"iOr oaZmbm moni ym uwy � r�uucu u�� a u.<y rrv� � uy rv�a�iryi� rni uiei Sj� n o vi � C Q $?om m 2 m m Zp-1 2 U 2 m N _ y 0 N ym m 2 o / zz m m m � A y / 'Z m b 8 rn n m°'m�gAg m � ,cbicbi 6 �wu�a a m Z m 7 2 n n n g ry o o m g 2 E t m SSnn OO OqN I a nh ?nSDix y wW b N S A h O g m q OR a�0 yW��A �u q a mOa \ o m S a ti Sj� n o vi � C Q $?om m 2 m m Zp-1 2 U 2 m N _ y 0 N ym m 2 o / zz m m m � A y / m b 8 rn m m°'m�gAg m � ,cbicbi 6 �wu�a a m Z a nh ?nSDix y wW b N S A h O g m q OR a�0 yW��A �u q a mOa \ o m S a ti Sj� n o vi � C Q $?om m 2 m m Zp-1 2 U q m N i y 0 N ym 2 o / zz m a m � y A y / b 8 rn m m°'m�gAg m � ,cbicbi 6 �wu�a a m a nh ?nSDix y wW b N S A h O g m q OR a�0 yW��A �u q a mOa \ o m S a ti Sj� n o vi � C o�rny $?om D D � Y '�2 a�bm aVwa m m Zp-1 0 0 O rn Q = c) 0 0nz n o z m > ! o�rny a o� �� npU)v C7 to m D c z: -i o T "_ NAD 83 mz ! r A�,.z,ii m m�o� Q2�pm n mem on2 -0 pro 9om ma�z N "_ NAD 83 ! r mmDA 2mi}: 1 9om ma�z N ym o / zz m m � A y / b 8 rn m°'m�gAg m � ,cbicbi 6 �wu�a a m M m LEtOao 5 w ��mSmam� o b y�� rn mb�p\h"� Yd1��� M m 10 0 O O �m tt �m m -v to m T I M M O N S GROUP . •...,� Y0.41S1 °R roan u.TME =gym a pm 11 N ra M m LEtOao 5 w ��mSmam� o b y�� rn mb�p\h"� Yd1��� M m 10 0 O O �m tt �m m -v to m T I M M O N S GROUP . •...,� Y0.41S1 °R roan u.TME CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 28, 2018 Item Number: 12.A.16. Subiect: Re -appropriate $2 Million from the Reserve for Future School Use to the Transportation Appropriation Category County Administrator's Comments: County Administrator:"'���� Board Action Requested: The Board of Supervisors is requested to re -appropriate $2 million from the Reserve for Future School Use to the transportation appropriation category in the School Operating Fund for the purchase of additional buses. Summary of Information: This paper requests that the Board of Supervisors re -appropriate $2 million from the Reserve for Future School Use to the transportation appropriation category in the School Operating Fund for the purchase of additional buses. The funds will be used for startup costs for the school start time initiative, which CCPS currently plans to begin in September 2018. Funding of $2 million is currently available in the Reserve for Future School Use. The CCPS memorandum and resolution from the November 8,2017 School Board Meeting are attached. Preparer: Matt Harris Title: Director, Budget and Management Attachments: ■ Yes El No 06-0109 CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #117-17 TO: School Board FROM: Dr. James F. Lane Superintendent SUBJECT: Request for Prior Year Reserves PERTINENT INFORMATION November 8, 2017 As of year-end FY2016, the School Board had been presented with a number of cost analyses and proposals related to changing school start times and continued to solicit feedback from the community as a whole. Because school start times was not, at that time, included in the 5 -year plan, the School Board began the planning process by earmarking $2M in one-time funds to be used for the initiative. These funds were set aside in a reserve by the County Board of Supervisors for future school use. On February 14, 2017, the School Board completed its work and approved a proposal to change school start times. As a part of the $1.9M estimate for ongoing school start time costs, the FY2018 adopted budget included approximately $500,000 for the cost of eliminating the pay differential between regular and special education bus drivers and the 5 year plan included the remainder of the ongoing costs in the out years. The $2M for initial one-time costs remains in the Reserve for Future School Use. RECOMMENDED ACTION The Superintendent recommends that the School Board request the Board of Supervisors to re - appropriate the $2M set aside at the end of FY2016 as a reserve for future 5 -year plan initiatives, specifically a change in school operating times. The funding will be used to purchase additional buses to accommodate the change beginning in September 2018. JFL/CPB/srn Attachments Memo #117-17 Attachment VIRGINIA: At a regularly scheduled meeting of the Chesterfield County School Board held Tuesday evening, November 8, 2017, at 6:30 pm in the Public Meeting Room at the Chesterfield County government complex PRESENT: Javaid Siddiqi, Chair John Erbach, Vice -Chair Carrie E. Coyner Dianne H. Smith Rob Thompson RESOLUTION WHEREAS, there is a need to fund startup costs for the change in school start times which is scheduled to begin in September 2018; and, WHEREAS, funding of $2M is currently available in the Reserve for Future School Use held by the County Board of Supervisors; and, WHEREAS, the School Board specifically reserved $2M for the change in start times initial costs in May of 2016; NOW, THEREFORE, BE IT RESOLVED, that on motion of , seconded by , the School Board hereby requests the Board of Supervisors to re -appropriate $2M from the Reserve for Future School Use to the transportation appropriation category in the School Operating Fund for the purchase of additional buses. Robert McDaniel, Clerk James F. Lane, Superintendent CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 28, 2018 Item Number: 12.6.1. Subject: Approval by the Board of Supervisors of the Appointment of Mr. Christopher M. "Matt" Harris as Deputy County Administrator County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to approve the appointment of Mr. Christopher M. "Matt" Harris as Deputy County Administrator. Summary of Information: Under § 4.2 of the County Charter, the Board must approve the appointment of Deputy County Administrators as recommended by the County Administrator. The County Administrator recommends that the Board approve the appointment of Mr. Christopher M. "Matt" Harris as Deputy County Administrator for Administration and Finance effective March 1, 2018. Mr. Harris will be filling the vacancy as a result of the retirement of Mr. Louis Lassiter effective March 1, 2018. Preparer: Dr. Joseph P. Casey Title: County Administrator Attachments: Yes ■ No February 28, 2018 Speakers List Evening Session #1 (Following Presentation of Resolutions) 1. Brenda Stewart 2. Rodney Martin 3. Ron Ha es 4. Murtaza Khan 5. Mike Uzel Evening Session #2 (End of the Evening Agenda) 1. 2. 3. 9 5. 11 U BRENDA L. STEWART 5911 Woodpecker Rd Chesterfield, VA 23838 Phone: 804-313-9911 E-mail: bl-stewartOcomcast.net BOARD OF SUPERVISORS PUBLIC COMMENT PERIOD REMARKS These are some of the most difficult remarks I have ever stood to deliver. Sometimes what you fail to say speaks louder than the words you utter. When you have betrayed the trust of the citizens who elected you once too often, what then? Just as I was unable to get you to support the enforcement of clear language in the schools' custodial services contract that required two percent raises to former CCPS custodians, I have been unable to get this County and school officials to acknowledge and rectify the manipulation of the system that resulted in special treatment for a top CCPS executive. This is only one example of the disparity and inequity between the treatment of those who reside at the bottom of the hierarchy and those who reign at the top. Your actions roar over your rhetoric and drown out your claims of equity, integrity and transparency. The extent of the actions perpetrated by this Board and the School Board to cover-up the wrongful payment of more than $300,000 to a CCPS executive who was ineligible for supplemental retirement benefits is revealed in my 14 -page response to the letter from this Board's Chair. You tell me that this Board decided "not to further pursue this matter." That means that you are accepting a fatally flawed report from a forensic examiner who violated the standards and ethics that govern the professional certified fraud examiners. Instead of exposing the manipulations of the CCPS to violate the SRP requirements and hand a top executive an unauthorized six -figure benefit, you ignored the glaring and unmistakable errors in his report and the questionable limitations imposed by your County Administrator and refused to answer citizens' questions that illuminated fatal flaws in the examiner's Report. When you accept a forensic examiner's report after he admits that he never looked at the Plan that must be approved by the IRS to maintain its qualified status and is the document that establishes eligibility for benefits, how do you defend your decision? When the examiner falsely states that he was never provided the SRP Plan, but the emails from CCPS show he was, how do you defend your decision? When you accept the examiner's Report that the employee did not have the required years of service to qualify for benefits, how do you defend your decision? When you allow the examiner to dismiss the requirements of the SRP Plan document, School Board policies and the Superintendent's employment contract, how do you defend your decision? When you allow the examiner to ignore six references to the Plan he did not read but labeled "irrelevant" that appear in the document he used to deem the executive eligible for benefits, how do you defend your decision? Oh, that's right. You are public officials. You do not think you are required to defend your decisions to the citizens you are supposed to represent. You got that wrong. This letter lets you know why. rn► Ke, Uze( BOS 02.28.2018 COMMENTS WHAT WOULD A REAL BOARD OF DIRECTORS DO? Imagine for a minute that you the Board of Directors of a Fortune 500 development company. Imagine your Stockholders are in the room, like the audience here. I'm your Project Manager and come to you with a proposal: 1. Let's buy 1675 acres next to a heavily populated residential area for $15 Million. 2. We'll have it rezoned for Heavy Industrial use. 3. We will build a "Pad -Ready" Mega Site, complete with: a. A 2 %2 mile $100 Million Freeway to it b. A new rail line along that Freeway c. Spend Millions of dollars to run water, sewer, and power lines to it from 2 %2 miles away d. Demolish a sound existing school which was slated to be renovated, do away with a park, and build a new school there instead, costing us at least $10 Million more than the rennovation. e. Complete utilities on the Mega Site itself, all at Company expense. This is in the "HOPE" that some huge, clean, quiet, environmentally friendly high tech manufacturer with 5,000 high -paying jobs will come to the site. Of course, we will also need to give Millions of dollars in incentives to attract and outbid many other competing Mega Sites across the country who are also vying for this dream manufacturer. And there is no manufacturer waiting in the wings for this project to be completed. In fact, it could be years before one is landed, or it could be NEVER! But we need to be ready... Well, Board of Directors, how do you feel about this proposal? Have I sold you on it? How about the Stockholders? Do they support this plan? The proposed "Matoaca" Mega Site is just such a project. Why is it that no private development companies are building Mega Sites? How did area business groups arrive at their recent endorsements for this project? The only logical conclusion is: "It doesn't matter. Go ahead and take the gamble. Success or failure, it won't cost our businesses a cent. Chesterfield is behind this project, and the TAXPAYER is footing the bill." Board of Supervisors, please do not forget who your "Stockholders" are. Thank You. Mike Uzel BARD uzelsel Is@comcast. net 804-720-0937 1:191A :4 bKolMil 11411 Page 1 of 2 Meeting Date: February 28, 2018 Item Number: 16.A. Subject: Public Hearing to Consider the Exercise of Eminent Domain for the Acquisition of Right -of -Way and Easements for the Matoaca Road and Hickory Road Intersection Improvement Project County Administrator's Comments: County Administrator: Board Action Requested: Hold a public hearing and authorize the exercise of eminent domain for the acquisition of right-of-way and easements for the Matoaca Road and Hickory Road Intersection Improvement Project, including the filing of certificates of deposit, so that utility relocations and construction may begin prior to the commencement of eminent domain proceedings. Summary of Information: In October 2013, the Board authorized staff to proceed with the Matoaca Road and Hickory Road Intersection Improvement Project. In November 2016, the Board authorized staff to proceed with the acquisition of right-of-way. The Board also authorized the advertisement of an eminent domain public hearing for the project. The intersection improvements will address the poor horizontal and vertical alignments and reduce crashes. The county needs to acquire variable width right-of-way, temporary and permanent construction easements, permanent drainage easements as well as utility easements in order to construct the project. (Continued on next page) Preparer: Jesse W. Smith — Title: Director of Transportation Attachments: 0 Yes F-1 No 60-311, 3 MC(YIATT _11OARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) The county's right-of-way acquisition consultant has been successful in acquiring right-of-way and easements from four of the five property owners impacted by the project. The county's consultant has been unable to reach agreement with one property owner and recommends eminent domain in order to allow utility relocations to take place in advance of the intersection improvements. If the county proceeds with eminent domain, certificates of deposit will be filed with the court, which will allow the county to immediately enter and use the right-of-way and easements so the project can proceed without delay. The county will then be obligated to purchase the right-of-way and easements from the property owner as identified on the provided attachments. Sufficient funds are available in the budget to pay the anticipated condemnation costs. Recommendation: Staff recommends the Board authorize the exercise of eminent domain, including the filing of certificates of deposit, for the acquisition of right-of-way and easements for the Matoaca Road and Hickory Road Intersection Improvement Project property identified on the provided attachments. Us= r O Lr) 0 O 41 rH C-4 LU LU Ld o cr u 4� W r) 41 Ln LU Ln Ld LU L.L w M 0 H M LO to CD CD C) (D 00 I.D m 00 cu 41 V) co 4� E (U LU C: V) CU cu (D E cuE Lu a) a) 4m � (n 0 co N to E M -;_- LU > cu 4- fu U a) V, LU a) mLU V) 0 s -j 4-1 an C' a) 4- 4-1 z a- co w O i7i >, 4- F7 4-1 4- U 0- (u c: m M Lo- fu Lo E 0 E CL 0- Ln a) (]J E " w CL a") �o CL E (1) E (3) 4t LL CL I I u 1-t Lu Lu LU 0 LL, LU II Uj II LU 0. w —11 LLJ LL in CL Ln d> 0 - u Lu Us= tell., XWl 5 .oyl I M li It, 41 s ok � i UNLO No atia MEN VUSIONE RIM rMMOINOWN It cal IQ . 4�11 In Q- Qf V) 2 flu 3.- LQ ""I kn t; ,1,2? Lo a. (0 0 "ITT 3 11(J.0 !0, 4 141 EVI- E08100 gimes-3ifivatirb Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 IDate February 21, 2018 Date Category Description Ad Size Total Cost 02/27/2018 Meetings and Events Take Notice Take notice that the Board of Supervisors of Chest 2 x 21 L 109.50 TakeNotice Take notice that ft Board of Slows of Chesterfield County, Vir• gnia, at a regular scheduled meeting on February 28,1018, at 6pp.m, m fire Colmy Public Meeting Roam at 10001 Iron Bridge Road, Chester• field, Yrglma t�lll hold a plbVc hearing where persons affected may appear and presetd firen news to corsder The e><erclse of eminerd domain for fhe acquaitlon of fee sknple irlterestfa right of wayand easementsforthe N4afoaceRoad at Hirf tory Road I�irorement Prgect (Yrglma Deparbnellt of Transp Ies:'on Number0641-020 R49,R201) forthefollowng properties: 6519 Hickory Road, GPIN 118619689600000 ff furttler infom>ation is desired please contact Nus, Chem Faulkner, PE, Sena Engineer, 91461031, betwen the (lours of 830 a.m. and 5:00 ppm. Malay tiro# Frnayy. The hearing is hull at a public lacllify designed to be accessible to per Dns with diisabiltiies. Any personsAquestions onthe accessibility of fiwfacility a reed for reasonable accommodations should contact Jan. ice B. 9 ey, Clerk to the Board 914{11200. Persans needing inter. than Febmary 23, 2018 deal must notify the Clerk to the Board no later Publisher of the Richmond Times -Dispatch This is to certify that the attached Take Notice Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 02/21/2018 The First insertion being given ... 02/21/2018 Newspaper reference: 0000702107 Sworn to and subscribed before me this A I F) kLz W, — Notary Public Supervisor Kimberly B. Harris NOTARY PUBLIC State of Virginia Commonwealth of Virginia Notary Registration Number 356753 City of Richmond Commission Expires January 31, 2021 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK You CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 .g AGENDA Meeting Date: February 28, 2018 Item Number: 16.13. Subject: PUBLIC HEARING: First Amendment to Restrictive Covenants and Right of Way Agreement with Breckenridge 2005 LLC County Administrator's Comments: County Administrator: _ Board Action Requested: Authorize the Chairman of the Board and County Administrator to execute an amendment to the restrictive covenants and right of way agreement with Breckenridge 2005 LLC. Summary of Information: In 1982 the county entered into a restrictive covenant and right of way agreement with Sunset Memorial Park, Inc. regarding the construction and maintenance of the road to serve Dutch Gap Fire Station 14 and Breckenridge Shopping Center. The agreement provided that Breckenridge would pay for 90 percent of the maintenance of the road and the county would pay 10 percent. The term of the easement for the road was 50 years. Breckenridge has requested that the covenants be amended to create a permanent agreement for its access and has agreed to pay 100 percent of the costs for maintenance of the road. This request has been reviewed by Fire Administration and Transportation and approval is recommended. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Preparer: Matt Harris Title: Director, Budget and Management Attachments: ® Yes No #.� VICINITY SKETCH PUBLIC HEARING: First Amendment to Restrictive Covenants and Right of Way Agreement Txith Breckenridge 2005 LLC N A99fth, * 1 inch = 500 feet A as PCs Nis WV0177% $041, I Ricbmonb gimes-DiffPntcrj Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD, VA 23832 Account Number 6025752 Date February 21, 2018 Date Category Description Ad Size Total Cost 02/27/2018 Meetings and Events TAKE NOTICE That on February 28. 2018. at 6:00 p.m. or as s 2 x 16 L 87.00 TW{E Mi Titonft4201 ddpi rawW&nyDe heard, the Board dwim 100W W 00 9 ifs RwIff 91W n tlt Pi6lic tilAM R000n d giessW CO, Yr• *dMWkM*Wdiflw*I=CU#P ely atfk W6 bap Fie ft 3 aid fi3 W. UN Ro4 onrega* tlleproposed Well B onleiih goof Way Ob n ftem CO, 6A and may k esarkied 0 all MN pidesbehl m& hours ofU am WWPA,tdonday tfraghfri�y, Tk ' ahero�apubicfa�i�desq�edrokkrop�• sorses My persoro r� on tlM' aaess�ily d the O<weedfOrn'ASO(lablei1�01f110C`dt10($SholddCOl�aCfJar� k CIO to h Board, i 14R1NP. Persons ne* 06. pre<er mim V k def mus notify tk(kk tothe Bird ooliler #ffiWM'13,10)t Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE That on Febru was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 02/21/2018 The First insertion being given ... 02/21/2018 Newspaper reference: 0000705227 Sworn to and subscribed before me this NotaPublic Supervisor State of Virginia City of Richmond My Commission expires Kimberly B. Harris NOTARY PUBLIC Commonwealth of Virginia votary Registration Number 356753 -,ommission ExPir-, January 31. 2021 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of I AGENDA Meeting Date: February 28, 2018 Item Number: 16.C. Subject: PUBLIC HEARING: Boundary Line Adjustment, Deed and Deed of Easement with Virginia Electric and Power Company County Administrator's Comments: County Administrator: Board Action Requested: I', Authorize the Chairman of the Board and County Administrator to execute a Boundary Line Adjustment, Deed and Deed of Easement with Virginia Electric and Power Company. Summary of Information: In completing a current survey for the renewal of Virginia Electric and Power Company's dam permit for the fly ash pond at Dutch Gap, it was discovered that portions of the dam were located on county property. To ensure that the county has no liability resulting from the fly ash pond or any maintenance responsibility for the dam, staff is requesting that the Board authorize the conveyance of two parcels of land containing a total of 1.277 acres to Virginia Electric and Power Company together with drainage easements for existing improvements that cross county property. VEPCo will be conveying easements to the county where county facilities encroach on its property. This request has been reviewed by county staff. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes No d0,012:1 e Ica V I&Y R g 11 7-7 to N VGX '00' OV IL O p7j I —RE9 Has 3,16, FRU Ef i I gi 'A JP, z tp, 0 I "SOP -1- z I gig 41 0 I (9,,Gq)i2S �RitllmonD Mimeo-�i��atth Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD. VA 23832 Account Number 6025752 I Date 71 February 21, 2018 Date Category Description Ad Size Total Cost 02/27/2018 Meetings and Events TAKE NOTICE That on February 28. 2018, at 6:00 p.m. or as s 2 x 17 L 91.50 TAKEOU Thi m fehrllay 4104M pl. vis wm 11vh asig k hwa the Bond d 46sm d MOW Cary of ifs Iegldar mating n the Pula Ileetillg Room d Chester Canty, W. dal, Ill ui�vlderthe cmt�yaire dl�ld and s � llertiao N* PAW Go Nw atioll An 411 k 461 Craar k Rod hbrnla6mrlgthepropaed rorrr�aoce 6mhk atlie d Way � n thest�ld Carly, Yrgroa and may m er�naleill l � ¢d pans betweenfhe bars d�0 am and �tO pm, lry thollghkiday. The isheldaf apuDi�fadi� desigl�d �heaataper• sa��es Ary prions wtll qulsaals m the actgsib�iiy d i eedfar�onal�eCldto the Goad, torus led most Ilogfy tlieC�rk totlie Bard nD later *iefrM23,2018, Publisher of the Richmond Times—Dispatch This is to certify that the attached TAKE NOTICE That on Febru was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 02/21/2018 The First insertion being given ... 02/21/2018 Newspaper reference: 0000705232 Sworn to and subscribed before me this Nota0y Public 01 Supervisor State of Virginia City of Richmond My Commission expires Kimberly B. Harris NOTARY PUBLIC Commonwealth of Virginia votary Registratior Number 358753 o rmi�s nn Fspvas January 31, 2021 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: February 28, 2018 Item Number: 19. Subject: Closed Session County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Closed session pursuant to § 2.2-3711.A.7., Code of Virginia, 1950, as amended, for consultation with legal counsel pertaining to November v. Chesterfield County, Virginia where such consultation in an open meeting would adversely affect the litigating posture of the County. Preparer: Jeffrey L. Mincks Attachments: 1:1 Yes 0 No Title: County Attorney 0425:111073,1 CHESTERFIELD COUNTY $~e BOARD OF SUPERVISORS Page 1 of 1 qqq AGENDA 1749 Meeting Date: February 28, 2018 Item Number: 20. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on March 14, 2018, at noon for a budget work session in Room 502 at the County Administration Building. Preparer: Janice Blakley Attachments: 1:1 YesNo 600125 Title: Clerk to the Board