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09-27-62 MinutesVIRGINIA: At an adjourned meeting of the Board of Supervisors of Chesterfield County, held at the Courthouse on September 27, 1962, at 2:00 p.m. Present: Mr.H.T.Goyne, Chairman Pro Tem Mr. Stanley R.Hague, Jr. Mr. Marshall ~. Driskill Mr. H. K .Hagerman Mr. R. J.Britton Ab sent: Mr. IrvinG. Homer Mr. Goyne, Vice-Chairman, acts as Chairman. On motion of Mt.Hague, seconded by Mr.Hagerman, it is resolved that this Board employs the firm of E.Tucker Carlton, Architects, to draw tentative plans for an addition to the new office building, which addition will house the Treasurer, Com~nissioner of the Revenue~ Assessor, Licens~ Inspector and Central Accounting Offices, and perhaps other agencies. On mo~ion of Mr. Hague, seconded by Mr.Britton, it is resolved that this Board employ the services of a Sound Engineer to improve the P.A.System in the County Court Room. On motion of Mr.6oyne, seconded by Mr.Driskill, it is resolved that a letter be sent to Mt. Stanley R.Hague, Jr., expressing the' Board's appreciation and thanks for the oustanding work and ~evotion to duty exem~plified by the long hours rendered by Mt.Hague in preparation for the 1962 uounty Fair. On mo~ion of Mr.Driskill, seconded by Mr. Britton, the following Ordinance adopted on July 26, be, ar~ it hereby is re-adopted: AN ORDINANCE to amend the Code of the County of Chesterfield, Virginia, Chapter 3, Article 1, by adding a new section to be known as $ec.3~6.1 to provide adequate trash and garbage containers and the collection thereof for motels, apartment houses and shopping centers. BE IT ORDAINED BY THE BBARD OF SUPE~VISORS OF CHESTERFIELD COUNTY, VIRGINIA: 1. That Chapter 3, Article l, of the Code of the County of Chesterfield, Virginia, is amended by adding a n~w section to be known as $ec.3-6.1, as follows: ~ec.3-6.1. Trash and garbage containers and disposal thereof for motels, etc. It shall be the duty of the owner or operator of all motels, apartment houses and shopping cent~e~rs to provide adequate, ~ightly-covered, leak-pro6f trash and garbage containers for the occupants therein, to be conveniently located On the grounds of each motel, apartment house or shopping center. In addition thereto, the owner or operator of all motels, apartment houses and shopping centers shall provide an adequate service for the collection of such trash and garbage. An emergency existing, this Ordinance shail be in fullforce and effect upon its passage. The Executive Secretary explained the request of the Commonwealth Gas Distribution Corporation to the State Corporation Commission for a franchise to serve natural gas to certain areas of Chesterfield County. Upon consideration whereof, and on motion of Mr. Driskill, seconded by Mr. Hagerman, it is resolved that this Board expresses its approval of the request of the Commonwealth Gas ~istribution Corporation to serve natural gas to an are~ in Chesterfield County. On motion of Mr.Britton, seconded by Mr. Hague, it is resolved that the Chairman and Clerk of this Beard be and they hereby are authorized to sign on behalf of the County, a contract withthe Virginia Electric & Power Company for the lighting of the J.A.Chalkley Elementary School and the Crestwood Farms ElementarySchool. The matter of vacating an easement ~etweennLots 7 and 9, Block J, Southampton Acres, Section 3. comes before the ~oard and the fact was cited that the Engineering Department had no objections to the vacation of this easement, provided sufficient easement was recorded between Lots 6 and 7 of said Block. Upon consideration whereof, and on motion of Mr.Driskill, seconded by Mr. Britton, it is resolved that this Board signifies its intent to vacate said easement when the proper papers are presented. WHEREAS, O'Neill-Blankenship-Dahney, Inc., a Virginia Corporation, being the o~aner of all the property on, over which or abutting which, the easement hereinafter described is located in Oxford, Section C, Chesterfield County, Virginia, has filed its petition dated September 10,1962, requesting the approval by the Board of the vacation of such easement; and WHEREAS, it a~pe~r that such vacation will not destroy or abridge any of the rights or privileges of other property owners within the bounds of the area shown on the plat of Oxford, Section C, hereinafter referred to and by which such easement was estsblished, or of any person, firm or corporation specifically de- signated as the beneficiary of such ~asement on such plat or to whom the benefits thereof have been granted by writing duly of record, no such benefits' having been granted. NOW, THEREFORE, BE iT RESOLVED, on motion of Mr. Driskill, seconded by Mr.Britton, (1) That the Board of Supervisors of Chesterfield County, doth hereby approve the vacation by said O'Neill-Blankenship-DabneR, Inc., of so much of the 16' Drainage Easement in Lot il,Block E, Section C, Chesterfield County, Virginia, as shown on Map recorded in Plat Book 2, pages 20, 21, 22 and 23, as is embrances in heavy black lines on a certain Riap made by ~illiam M.Lewis, Certified Surveyor, dated September 5, 1962, marked "A" and designsted as "Portion of Existing Easement to be Vacated." (2) That such vacation shall become effective upon the execution, acknowledgment and recordation of an appropriate Declaration of Vacation in form approved by the Commonwealth's ;{ttorney, and the execution, acknowledgment and recordation of an appropriate Deed of Easement, granting to the County of Chesterfield the easement in lieu of the easement to be vacated, as shown in red lines of the plat above mentioned marked "B" and designated "Proposed Easement". On motion of lV, r.Britton, seconded by l~,r. Driskill, the following resolution is adopted: WHEREAS, Samuel N.Lapsley and Elizabeth A. Lapsley, husband and wife, are the owners of Lot 13, Block D,Section 4, on a plat of ~..Vestlake Hills, Chesterfield County, Virginia, dated AugustlS, 1959, and made by J.K.Timmons, Engineer and 'Surveyor, and recorded in Plat Book 11, Page ?1, Clerk's Office, Circuit Court of Chesterfield County, Virginia; and WHErEaS Westlake Hills, Incorporated, as owner of Lots 14 and 15; Block D Section ~, oh the aforesaid Plan:.of Westlake kills; and ' WHEREAS, Lots 13 and 14 have a 16-foot easement extending 8 feet on each side of the entire common boundary line separating said lots, which easement is not at present in use for utility purposes,mcr for street, alley, or passageway purposes, and which easement is shown on a copy of a plat made by J.K.Timmons, Civil Engineer, and Surveyor, dated January 31, 1962, entitled "Map Showing Easement to be Vacated and Dedicate~ on Lots 13,1&, and 15, Block D,Section 4, Westlake Hills, in Chesterfield County, Virginia"; and WHEREAS, said 16-foot drainage easement affects and impairs the use of the above numbered lots, an~ the said Samuel N,Lapsley and Elizabeth A. Lapsley, his wife and Westlake Hills, Incorporated, desire to vacate that portion of the Subdivision Plan referred t~ which~establishes said 16-foot alley easement between Lots 1~ and 14, Block D, Section 4, Westlake Hills, and the said Westlake Hills, Incorporated, desires to dedicate a new 16-foot drainage and utilities easement across Lot 15, Block D, Section 4, Westlake Hills, as outlined on the olat of J.K.Timmons, dated January 3], 1962 {revised September 18, 1962); and ' WHEREAS, the proposed vacation and dedication will not interfere with any rights of any party having any interest in the Subdivision except the parties hereto. NOW, THEREFORE, BE IT RESOLVED: That the Board of Supervisors does hereby approve the vacation of that portion of the Plan of Westlake Hills, Section 4, Slock D, with respect to the 16-foot alley easement, between Lots 13 and 14, as shown on a plat made by J.K. Tinm~ons, dated January 31, 1962. This resolution is conditioned upon, and shall become operative when the aforementioned Samuel N.Lapsley and Elizabeth A. Lapsley, his wife, and Westlake Hills, Incorporated, shall have executed and acknowledged for record on a form approved by the Commonwealth's Attorney of this County an appropriate Declaration of Vacation as to the above 16-foot alley easement between Lots 13 and l&, Block D, Section 4, and shall have dedicated a new 16-foot drainage and utilities easement across Lot 15 ,Block D, Section 4, both on Plan of Westlake Hills, all as shown on the afores&id plat of J.K.Timmons, dated January 31, 1962. When such Declaration of Vacation and dedication has been approved, the same shall be recorded in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia, the said Clerk shall indicate the vacation- and dedication on the margin of the recorded plan of Westlake Hills, Section 4, recorded in the Clerk's Office in Plat hbok 11, Page 71, and enterthe same on the gran2or's.side of the general in~ex of ~eeds in the name of the parties hereto. On motion of l~lr.Driskill, seconded by Mr. Ha?:ue, it is resolved that the requests for stmaet .'iighBs on Clydewood Avenue and Locust Grove Subdivision, be, and they hereby are referred to the Light Committee. And be it further resolved, that a street light be installed at the intersection of Dunda~ Road and Rt. 1 . On motion of Mr. Driskill, seconded by Mr. Britton, it is resolved that the Executive Secretary be and he hereby is authorized to hm~e street lights installed on Monteith, Scarborough and Shoreham Drives, it being understood that the citizens of Shoreham Drive would pay $100.O0 toward the installation of this light. ~The Executive Secretary cited %0 the Board that the ~hairman ~ad recei~--~%~ Of a letter addressed to two little ~irls in the Oxford Subdivision fram Governor Harrison, which was the result of a letter written by the girls to Governor Harrison for same consideration of a play area in their neighborhood. This matter was discussed with Mr.W.B.F.Johnson, Real Estate Agent for the Oxford Subdivision, who subsequently agreed %o s'ell to the County for the nominal price of $1.00, Lots 1 and 2, Terrace P, Oxford Addition. Upon consideration whereof, and on motion of ~lr. Driskill, seconded by Mr. Britton, it is resolved that this Board accept the dedication of Lots 1 and 2 in the Oxford Subdivision, and thanks Mr. Johnson for the generosity of hi s Company. There was read a request from Mr.W.P.Leonard to allow him twelve months to construct two stub roads in the Subdivision of Pocoshock Heights. Upon consideration whereof, and on motion of Mr. Driskill, seconded by Mr. Britton, it is resolved that the request of Mr. Leonard be approved and that he be given twelve mo. nths from this date to complete the roads in the Pocoshock Heights Subdivi sion. There was read a letter from Mr.R.W.Slocum, District Forester, citing the fact that Mr.A.J.Horner, will retire on December 31, 1962 as Chief Forest Warden of ~hesterfield County, and that Mr. Frank Hancock was proposed to replace Mr. Horner at his retirement. On motion of Mr. Britton, seconded by i~r. Driskill, it is resolved that this Board approves the appointment of Mr. Hancock to be the Chief Forest Warden of ~hesterfield County upon the retirement of Mr. Horner. And be it further resolved, that this Board approves the request of the District Fores%er %o allow the pre sen5 truck being used by Mr. Hancock to be used bva Fire Company and the ~ivision of Forestry furnish a new truck to the Chief ;Narden. On motion of Mr. Britton, seconded by Mr. Hague, it is resolved that the following requests for tax rebates be and they hereby are approved: Mt. David C. Woods Mr. Robt. A.Dyer Ma. rkel Service, Inc. ~6.50 6.50 6.50 On motion of Mr. Britton, seconded by I¥ir. Hagerman, it is resolved that this Board receives and orders filed, the resolution of the School Board, dated September 19, 1962, requesting the Board of Supervisors to sell $~,000,0OO in School Bonds for the construction of schools in Chesterfield County. On motion of Mr. Britton, seconded by Mr. Driskill, it is resolved that the Executive Secretary be and he hereby is requested to seek bids for the appointment of a Paying ~gent for the proposed Bond sale of $8,OO0,OOO. There was read a report from the County Assessor citing the various breakdowns on residential, business and industrial property in the County of Chesterfield. On motion of Mr. Driskill, seconded by Mr. Hagerman, it isresolved that this report be received and filed and that Mr.Rose be thanked for its compilation. On motion of Mr. Britton, seconded by ~'~r. Driskill, it is resolved that two hundred {200) County History Books be allocated for the Assessing Convention tomeet in Richmond in the near future. On motion of Mr.~agerman, seconded by Mr. Britton, it is resolved that this Board approves the request of the Commissioner of the Revenue for an additional allowance of SgOO.OO from the County for extra help in his office. On motion of Mr. Driskill, seconded by Mr.Britton, it is resolved that Rt.906~ running northwardly from Rt.360 be and it hereby is designated ~s Sunset Drive. On motion of Mt.hague, seconded by Mr.Hagerman~ it is resolved that. the Executive Secretary be and he hereby is authorized to insure the new Exhibition Building on the Fair Grounds for $5000.00 with extended coverage. Mr. Hazel Thompson comes before the Board req~ting sr~e improvement to Treely Road and it was generally agreed that this matter be deferred to October 10,1962 and the Highway Department to be represented. %~JHEREAS, the safety, welfare and %he very existence of the residents of Chester- field County and the %raveling public have been placed in great jeopardy along a 12.5 mile stretch of Primary highway designated as the Richmond-Petersburg Pike, and more officially lnown as U.S.Route #1 and 301; and WHEREAS, the Board of Supervisors of the County of Chesterfield views with alarm the apparent increase in mortality rate in traffic accidents; and WHEREAS, U.S.Route 1 and 301 is now referred to as DEATH ROW; NOW, THEmEFORE, BE IT RESOLVED: That the Board of Supervisors of Chesterfield County, Virginia, hereby petitions the Governor of the ~Dommonwealth of Virginia to direct the Department of Highways to study Route 1 with a view to installing "Stop and Go "lights, %o illuminate traffic hazards and to control to a higher degree,, speeds on this road in an attempt to reduce the terrible carnage we are now experiencing. The ~icense Inspector of the County presents, in writing, cer~a~~-i'~s t~ ............... improve the Business License Ordinance. Upon consideration whereof, and on motion of Mr. Britton, seconded by ]~lr. Driskill~ it is resolved that this Board requests the Commonwealth's Attorney to draft an urdinance covering the proposed changes. On motion of Mr. Britton, seconded by Mr. Driskill, it is resolved ~hat the request of Mr. Jack A. Clanson to defer again 62-53 Zoning Case to November l&, 1962, be, and it hereby is approved. On motion of Mr. Goyne, seconded by Mr. Britton, it is resolved that the Executive Secretary be requested to send Mr. W.M.Carter, Jr., in Enon, a proposed petition ~o be signed by prospective sewer customers in the area. On motion of Mr.Hagerman, seconded by R]r. Driskill, it is resolved that the Treasurer of the County be and Be hereby is requested to transfer the sum of $6500.00 from the Operating Fund of Ettrick to the Debt Fund in the Ettrick Sanitary District. On motion of Mr. Driskill, seconded by R'lr.Hagerman, it is resolved that the minutes of July 26, August 8, August 23 and Seotember 12, 1962, be, and they hereby are a pp ro red. On motion of Mr. Britton, seconded by I~r. Hague, it is resolved that the following standard wa%er con%rac%s be and they hereby are approved: R-18&-A - Claremont Subdivision $260.00 R-576 - Cherokee Hills Subd. &783.25 581 - Cliff lawn Subd. 600.00 On motion of Mr. Hague, seconded by Mr. Britton, it is resolved that the County Engineer be and he hereby is authorized to install the water lines in the Lake Hills Subdivision requested by ~'lr.Brewster and Mt. Morris, provided satisfactory financial arrangements are made. On motion of Mr. Goyne, seconded by Mt.Hague, it is resolved that the action of the Board of SuperVisors in its meeting of August 12, 1959, concerning the policy of water connections on harro~gate Road, be, and it hereby is rescinded. And be it further resolved, that connections on this road conform to the present policy of making water connections. On motion of Mr. Britton, seconded by Mr.Driskill, it is resolved that the Treasurer of the County be and h~ hereby is requested to transfer from the unappropriated surplus of the following water and sewer funds to a new fund entitled "Utility Workmen's Compensation Fund" which will be a permanent fund to which the unexpended surplus of the Annual Workmen's Compensation allowance can be transferred: Operating - 10E-213 $1,9&l. O0 County Construction - 19E-213 500.00 Sewer - 19F-213 50.00 ons uot o ~ On motion of R~.Driskill, seconded by Mr.Britton, i~ is resolved that the Treasurer be and he hereby is requested to transfer from the Water Debt Fund, Funded Reserve, the sum of ~23,353.93, to the Improvement, Replacem'~nt and Extension Fund. On motion of Mr. Britton, seconded by Mr. Driskill, it isresolved that the County Engineer be authorized to award a sewer con~ract for the installation of sewers to the Pocoshock Pumping Site at the Best available bid. On motion of Mr. Goyne, seconded by Mr. Hagerman, it is resolved that the Consulting Engineers be requested to make a survey of the feasibility of a sewe~ system in the area of the Old Ivey Tract, off the Harrowgate Road. On motion of Mr.Driskill, seconded by Mr. Britton, it is resolved that this Board estimate as a standard charge for inspection service, Sg.OO per hour for the inspector, with a $5.00 minimum charge. On motion of Mr. Britton, seconded by Mr. Driskill, it is resolved that the contract with the Woodstock Corporation be and it hereby is amended to read as follows: 14. The developer agrees to pay the cost of constructing any connection required to be made from the system constructed in such development to the trunk sewer line when and if it shall become available within or contiguous to such development. On motion of Mr.Driskill, seconded by Mr.Hagerman, it is resolved that the Board questions the League of Virginia Counties and more particularly Mr. George Long for the authority in making re~ent statements asking for an increase on the automobile license and gas tax in the State of Virginia. All vote Aye. On motion of Mr. Britton, seconded by Mr. Driskill, it is resolve~ that the Purchasing Agent be and he hereby is requested to seekbids on a sewer tank truck for the pumping of sewage. This day the Board reviewed the proposed application for Federal Grant for sewage treatment works in the amount of ~154,OO0.00, for the construction of trunk sewers in the County, prepared by R.Stuart Royer & Associates, on behalf of the County; and On motion of Mr. Britton, seconded by Mr.Driskill, Be it Resolved: That the Board of Supervisors hereby requests such FederalGrant and that the Chairman of this Board is authorized to sign such application on behalf of this Board and to do any and all acts necessary and proper in connection with the application.to obtain this Grant; and ' BE IT FURTHER RESOLVED: That the Board of Supervisors of Chesterfield County agrees that if a Federal Grant for the project is made pursuant to Federal ~fater Pollution Act (33 USC 466 et seq) the County of Chesterfield will pay the remaining cost of the approved project and that the Csunty will provide proper and efficient operation and maintenance of the approved project after c6mpletion of the construction thereof. On motion of Mr. Britton, seconded by Mr. Driskill, it is resolved that the County Engineer be and he hereby i~ authorized to attend a Sewerage Conference in Toronto, Canada. On motion of Mr.Britton, seconded by Mr. Driskill, it is resolved that the Highway Department be and it hereby is reauested to re-pave the roads disturbed by the instalt3tion of sewer lines in the~following sewer projects: S-62-3C - Cherokee Hills 6102-?B1 - Route #1 6102-8A - Falling Creek andDupOnt Square It was generally agreed that sewer lines be installed in the Staffordshire area, provided the number of connections would be sufficient to warrant the expenditure. A general discussion on the sewer plans was held and it was pointed out that several projects were under contract and'~ that additional work is being planned and surveyed. On motion of Mr.Britton, seconded by Mr. Driskill, it is resolved that this work be expedited with all dispatch possible. This day the County Roaa~ Engineer in accordance with directions from this Board made report in writing upon his examination of Stoneh~ll Circle, Heppelt Road, Ironwood Road, and Castleburg Drive, in the Poco shock heights Subdivision, in )[idlothian Magisterial District, w~ich shows that in the opinion of the County Road Engineer it is expedient that said roads be established as public roads. Upon consideration whereof, and~ on motion of Mr. Driskill, it is resolved that Stonehill Circle, Heppell Road, Ironwood Road, and Castleburg Drive, in the Pocoshock ~eights Subdivision~ in Midlothian District, be and they hereby are established as public roads. ~nd be i.% further resolved, th@t the Virginia Department of Highways, be and it hereby is requested to take into the Secondary Road System, Stonehill Circle, beginning at the intersection of Routes 1~28 and 1~29 extending northwardly .16 miles ~o Ca~tleburg Drive; Heppell Road, beginning at the intersection of Route 1429 and 1~0 and extending northwardly .20 miles to Castleburg Drive; Ironwood Road, beginning at a point on Route 1~29, .0~ miles west ofRt. 1~30 and extending northwardl~ .17 miles to Castleburg Drive~; Castleburg Drive, beginning at a point on Rt. 672, .19 miles north of Route 1428 and extending westwardly .3~ miles to Ironwood Road. These roads serve 2 houses. And be it further resolved, that the Board of Supervisors of Chesterfield County guarantees to the Virginia Department of Highways rights of way of not less than 50 feet for these roads. Dedi~ion of said rights of way recorded in Plat Book 9, Pages 78 and 79, Chesterfield Courthouse, Virginia. This day the County Road Engineer in accordance with directions from this Board made report in writing upon hisexaminatiom of Anwell Drive, Brixham and Thurloe Drives, and Burrundie Drive, in the Southampton Acres Subdivision, Section 3 ~ Midlothian District~ which shows that in theopinion of the County Road Engineer it is expedient that said roads be established as public r~ds. Upon consideration whereof, and on motion of ~r. Driskill, it is resolved that Anwetl Drive,Brixham and Thurloe Drives, and Burrundie Drige,~ection 3, Southampton Acres, ~iidlothian District, be, and they hereoy are established as public roads. And be it further resolved, that the Virginia Department of Highways be and it hereby is requested to take into the Secondary Road System, Annwell Drive, beginning at the intersection of Routes 1772 and 1765 and extending northwardly, .08 miles to Brixham Drive; Brixham and Thurloe Drives, beginning at the intersection of Route 1981 and Rt. 18~3 and extending eastwardly .20 of a mile to Route 1778; Burrundie Drive, beginning at a point on Thurloe Drive, .05 miles north of Route 1778 end,tending eastwardly .03 miles. These roads serve 11 houses. And be it further ~esolved, that the Board of Supervisors of Chesterfield County guarantees to the Virginia Department of Highways rights of way of not less than 50 feet for these roads. Dedication of said rights of way in Plat Book 3, Pages ~2, 15 and 16, Chesterfield Courthouse, Virginia. This day the County Road Engineer in accordance with directions from this Board i made report in writing upon his examination of Brown Road in the Bon Air Manor ii Subdivision, Manchester Magisterial District, which shows that in the opinion of ~, the County Road Engineer it is expedient that said road be es~ablished as a public road. Upon consideration whereof, and on motion of Mr. Britton, it is resolved that Brown Road in the oon Air Manor Subdivision, ~nches er District, be, and it hereby is established as a public road. And be it further resolved, that the Virginia DeparDment of Highways be and it hereby is requested to take into the Secondary Road System, Brown Road, beginning at the intersection of Rts. 843 and 789, and extending southwardly .22 of a mile to the south property line. This road serves 6 houses. And be it further resolved, that the Board of Supervisors of Chesterfield County guarantees to the Virginia Department of Highways_ a right of way of not less than 55 feet for this road. Dedication of said right ~f way recorded in Plat Book 9, Pagesl4 and 15, Chester- field Courthouse, Virginia. WHEREAS, there has appeared in the Richmond newspapers statements to the effect that the Game Commission will soon establish boat landings in Chesterfield County on the games River in the vicinity of Rt. ]2+7; and WHE~EaS, this is the highest residentially zoned land in the County involving homes of exceptionally high value; and WHEREAS, the governing body of the County has not been consulted concerning the i~stallation of such a facility, and said governing body is of the opinion that there are many other places which would be far more suitable for boat landings, ~OW, T~iEREFORE, BE IT RESOLVED, on motion of Mr. Driskill, seconded by Mr. Britton, that this Board expresses its disapproval and bitter opposition to the establish- menL of a public boat landing on the Chesterfield side of the games River,between Bosher's Dam and Williams Dam. AND BE IT EURTHER RESOLYED, that a copy of this resolution~be sent to the Governor of the Commonwealth of Virginia and Mr.T.O.Watkins of the Game Commission. On motion, the meeting is adjourned to October lO, 1962.