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2018-03-14 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 14, 2018 Item Number: 3.A. Subiect: Work Session on the County Administrator's Proposed FY2019 Budget County Administrator's Comments: County Administrator: Board Action Requested: Hold a work session on the County Administrator's Proposed FY2019 Budget. Summary of Information: This work session will be d comprehensive review of the County Administrator's Proposed FY2019 Proposed Budget. Budget staff will provide an overview of the plan including the year-to-year changes, trends, staffing changes, financial policies, and the five-year plan. Staff from various areas of the organization will also present on specific, programmatic changes in their respective areas of service. The public hearing on the budget is set for 6 p.m. on Wednesday, March 28 and the budget is scheduled to be adopted on Wednesday, April 11. Nine community meetings on the proposed budget have also been scheduled between March 15, and March 27. Feedback can also be provided at any time via email to blueprint@chesterfield.aov. Preparer: Matt Harris Title: Deputy County Administrator for Administration & Finance Attachments: ® Yes FINo # c101 3/8/2018 ° FYI019 process placed greater emphasis on evaluating base budget • Reallocation of existing resources into emerging such asCitizen Information and Resources ° Local arrangement vvithHea|th Department remodeled, generating significant savings ° Other opportunities being reviewed ° Program and Service Inventory included in proposal , (sirnu|ated) Taxpayer Receipt tool ' 3/8/2018 N BudgetTopic/Functbon PercentChange Public Safety +s.z% Education +3.0% Capita |/|nf rastmcture +a.sm Parks/Libraries +2.9% Planninu/cnmmvnuvsnhancement +zsJm including reallocations Citizen Information and Resources, +zsJ% including reallocations Tax Relief for the Elderly +zoam All Other Departments +2.2% F7TOta 1, minus school reserves +3.3% ^ Budget proposed a[$711Jmillion " Lower innominal terms than FYl018due todirect depositofstatesa|estaxto schools " Controlling for that and school reserves budget is +3.3% , Plan balances diverse needs of community ° Responds LoBlueprint Chesterfield feedback ° In line with five-year plan framework ° Continues toharness power Vf incremental investment approach , Schools atop budget priority inrecent years: ` Total per student spending *$`,5oobetween Fyumzamo ^ Local support +$53.omillion over that span, equivalent my7%ofgrowth inreal estate taxes " Solid return onthat inves1ment... ~ Education remains okey item for FYzo1g ` Recurring, local transfer +$oJm,or+5% ~ When combined with state, per student spending +$*oo' bringing total increase since pvzn`ztonearly m'»ov , School budget highlights include custodial insourzing,funds tofinish referendum (including conversion torebuild for remaining projects) , Long -run major maintenance plan inplace, though backlog remains ininterim 3/8/2018 3 " Real estate rate reduced to$o.g5 , Rate unchanged through nbn,ihmugh wth above real estate forecast will e reviewed , Reduction keeps n sustainable track; per capita cost level for 8th straight year " $5.3 million in aggregate tax relief when combined with growth in elderly and disabled program ° More thanmillion insavings help accommodate other priorities , Increase inBMP maintenance fee proposed tocover program costs Ell ° County and school division five- year plans fund baseline it2rOS ° Also, some capacity for additional investments ° County out -years continue tO contemplate further incremental progress OOpublic safety retention, staffing ° Notable fire service level enhancements inFY20and FY21 ° Continued transition Ofvehicle registration fee for roads " State support for Constitutional Offices determined byvarious workload models , State behind obligations ofthose models, particularly with respect to Commonwealth Attorneys , FY18model shows ag,5position gap; county filling void with 1Olocally funded positions , |nFY18,57%ofoffice funded locally, including $85Okinsalary supplements , Just taking Chesterfield toaverage gap vvou|c yield four positions ^ Clerk ofCircuit Court, Sheriff (courts)both around 16% resource gap 3/8/2018 0 FY2019 Additional Funding Requests: • Medic 21, 24 hour staffing - $600,000 • Career Development - $250,000 480 FTE, +8 YbY +3.30% YbY 3/8/2018 6 • Medic 21 moves to 24-hour staffing model in FY2019 • Steady growth in service demand in the area • Existing lack of coverage impacts adjacent coverage and the overall system 3/8/2018 .......... Medic 61 137 Calls �a,COGOSI .. . ......... .. 37 Calls- Medic Medic 14 387 Ca Us 219 Calls r> 09dic 53 C 3/8/2018 .......... Medic 61 137 Calls �a,COGOSI Current Career Development Program: • County approved existing 3- step plan in FY2012 • Existing levels include: • Firefighter I, Firefighter II, Firefighter II I • Advancement is limited by current funding and limited position levels Proposed Career Development Program: • Point based system • Three categories — specialties, organizational service, education • Would be most rigorous in the state, overall compensation in line with peers Chesterfield Firefighter Recruit FirefighterI Firefighter 11 Firefighter 111 ropose(oposed) Firefight¢r(pd) IV FirefighterVPrTotal Years of Service o 2 ¢ 6 8 to Compensation $4x,8¢- 4.0% 4.0% 4.0% 4.0% '!'fighter Firefighter Firefighter Firefighter Master Richmond Fir¢ Recruit LevelI Level 11 Level 111 Level IV Firefightor Total Years of Service 0 0.5 x 4 7 1 11 Compensation $41,000 1 x6% 1 z.a% z.5% z3% 1 3.x% u.7% Menrko Firof(gfiter-Entry %!f11171M :Fkefighter 111 for all employees Master Firefighters. Career Ftreflghtar Total Years of serve. School�Required CFEMS Career Recruit 0.5 x 4 6 BLS AIC Task :•• 010 Compensation $42,929 4.8% CFEMS Motor Pump Operator 4.8% 4.8% 4.SX .: x4-% Program CFEMS Firefighter Development Hanover Firefighter( Medic Recruit P,ogram Firefighter/ Medic II Firefighter( Medic III Firefighter( Medic Master -� III for 2 years MEcialty o 1 z Team ; r Firefighter 6 Compensation • Specialist 5.0% 5.0% 1o.oX 5.0% CFEMS � Firefighter 11 for 2 years z5.o% • Specialty Team and Firefighter Specialist �Mii- --- Chesterfield Firefighter Recruit FirefighterI Firefighter 11 Firefighter 111 ropose(oposed) Firefight¢r(pd) IV FirefighterVPrTotal Years of Service o 2 ¢ 6 8 to Compensation $4x,8¢- 4.0% 4.0% 4.0% 4.0% '!'fighter Firefighter Firefighter Firefighter Master Richmond Fir¢ Recruit LevelI Level 11 Level 111 Level IV Firefightor Total Years of Service 0 0.5 x 4 7 1 11 Compensation $41,000 1 x6% 1 z.a% z.5% z3% 1 3.x% u.7% Menrko Firof(gfiter-Entry Firefighter it :Fkefighter 111 Senior Firefightor Master Firefighters. Career Ftreflghtar Total Years of serve. 0 0.5 x 4 6 8 Compensation $42,929 4.8% 4.8% 4.8% 4.8% 4.SX .: x4-% Hanover Firefighter( Medic Recruit Firefighter/ Medic I Firefighter/ Medic II Firefighter( Medic III Firefighter( Medic Master Total Years of Service o 1 z ¢ 6 Compensation $42,136 5.0% 5.0% 1o.oX 5.0% z5.o% 3/8/2018 Q • 40 Points each • Examples • Aerial Operator • Fire Instructor Proposed Career Development Program Structure • Apparatus •Air Utility Operator • Airport Rescue Firefighting Vehicle Operator • Tanker Operator • Certifications • Nationally Recognized • Services • Tactical Medic Benefits of the Proposed Career Development Program • Multiple Skill Sets • Formal Education • Additional Responsibilities *Internal • Business need • Pathway for succession planning • External • Positive impacts for citizens • Personal and Professional Growth • Align with Regional and Local Partners • Millennials • Diversified Portfolio • Mentorship • Knowledge Sharing C ^ , 14�00110 3/8/2018 9 • Phased implementation, utilizing five-year plan -253 firefighters eligible for career development in FY2019 • Funds to be distributed on a first-come, first-served basis with some emphasis on those in the most vulnerable points of their career (3-5 years of service) New Station *Magnolia Green Fire and EMS Station Relocation and Replacement *Midlothian Fire and EMS Station , Matoaca Fire and EMS Station Facility Design • Chester Fire and EMS Station Service Enhancement • Ladder Truck at Midlothian Fire and EMS Station • Daytime Ambulance Midlothian Fire and EMS Station C 00011 :1 3/8/2018 Im FY2019 Additional Funding Requests: • Riverside Regional Jail - $500,000 • Starting Pay - $293,600 • Career Development - $61,000 • Contract Adjustments - $47,000 • Re-entry Coordinator - $44,600 • PT Program Manager - $22,000 267 FTE, +1 YoY AFRs: $468,200 Riverside: $500,000 +4.36% YbY +2.85% YOY controlling for M * 155 new deputies represent a 66% turnover rate in sworn personnel (over a 5 year period) * Of those, 74% left for voluntary reasons * Voluntary separations backfilled by new hires result in significant "replacement" costs � Gi 0 (A 2'1� 3/8/2018 11 5E Deputy Pay: ,TO 00 IT ESP - In the last five years, 155 new deputies have gone through academies * 155 new deputies represent a 66% turnover rate in sworn personnel (over a 5 year period) * Of those, 74% left for voluntary reasons * Voluntary separations backfilled by new hires result in significant "replacement" costs � Gi 0 (A 2'1� 3/8/2018 11 �'V''TO SE 0 DO IT Wi" 'd Re -Entry Coordinator: RESPECT • Position was instituted as part of the Jail Mental Health Pilot Program, DCJS grant • Re-entry programs are designed to assist incarcerated individuals with a successful transition back into the community • Examples of assistance offered include: obtaining valid IDs, job applications, and scheduling treatment or other medical appointments Career Development Program: Current Deputy CD Program * 3 levels: Deputy First Class, Master Deputy, and Career Deputy * Each level comes with a 4% addition to base pay, 91 total positions (17 with only local support) Current Sergeant CD Program * 3 levels: Staff Sergeant, Sergeant First Class, and Master Sergeant * Each level comes with a 3% addition to base pay, 16 total positions (13 with only local support) Proposed CD Program * 2 levels * Each level comes with a 3% addition to base pay, 3 total positions (all l00% locally supported) C21100is 3/8/2018 12 Part-time Inmate Programs Case Manager: • Inmate Programs have expanded exponentially • In addition to HARP, the Jail also maintains the Bridge Program (treats all substance and alcohol abuse), Bible Studies, GED programs, coping skills class, anger management, parenting classes, music therapy, etc. • Programs greatly increased the workload for the one full-time employee who coordinates them • Part-time administrative professional is needed to assist the Inmate Programs Coordinator Jail Mental Health Program: Inmates seen by the Psychiatrist (Psychiatrist started March 14, 2017) (Mental Health Clinicians started in January 2017) aws 200x.+ 2W7 M 2009 2010 2011 2012 2013 2014 2015 2016 3/8/2018 13 The Chesterfield County Sheriff's Office is multi -dimensional. k�000115 3/8/2018 14 Safe Exchange Zone: In FYI 7, the Sheriffs Office Safe Exchange Zone was used for • 1129 Custody Exchanges • 224 Goods Exchanges 97 Miscellaneous Transactions ZONE PARKING M4 Area is Under 24 Hour VlOeq, !ivnoeiffance Far EmerilencWs Call 911 For Nan� Emerge, ncies Call 904-749,1261 ,al 00:1 3/8/2018 0U Juvenile Offender Learning Tour (JOLT): • The Juvenile Offender Learning Tour provides county youth and young adults a chance to witness life inside the Chesterfield County Jail • The deputy guided tour of the jail focuses on decision making and consequences • Tours are designed to assist parents and guardians with exposing their loved ones to the reality of life in the county jail 3/8/2018 0 Inmate Outreach Program: This program offers students the opportunity to listen to a current county jail inmate share his or her personal story of choices and consequences with the goal of changing negative behaviors and lifestyles. 3/8/2018 17 Sheriff's Office Inmate Workforce: 3/8/2018 In FY2019 Additional Funding Requests: • Career Development - $255,000 • PT Police Officer Program - $19o,000 INN • Vehicle Replacement - $150,000 623 FTE, +3 YoY • Civilian Staffing: • Opioid Outreach Coordinator - $66,00o AFRs: $766,500 • Strategic Crime Analyst - $58,000 • Property and Evidence Tech - $47,500 +3.159'.' YOY C1300210 3/8/2018 IT" CCO021 3/8/2018 pill Membership includes: - Sarah Snead DCA for Human Services " Col. Jeffrey Katz, Police ° Lt. Col Dan Ke|ky, Police ° Dr. Allen Yee, Fire/EMS • Sheriff Karl Leonard " Debbie Burchann/ K4HSS , Kiva Rogers, Social Services ^ Susan Pollard, Communications and Media ^ Joe Pugh, IST ° Dr. TameshiaGrimes, C[PS • Melanie Meadows, Drug Court ° Judge Jayne Pemberton, ]DRCourt ° Geoff Easton, Commonwealth's Attorney ° Andrew Malloy, Community Corrections ° Dr. Alex Samuel, Health " Simon K4irannvvicz, Department of Corrections GOO 3/8/2018 041 TASK FORCE TACTICS: - Community Prevention, Education, and Outreach - Public Safety - Treatment DESIRED OUTCOMES: - Reduce Exposure - Reduce Access - Reduce Overdoses - Reduce Deaths • Create and implement a comprehensive communications plan • Increase awareness and utilization of safe storage and disposal • Decrease access to prescription drugs • Increase community awareness of opioid and heroin epidemic and resources targeted to children and adults • Reduce impact on families by improving coordination of care for substance exposed infants and their families 3/8/2018 22 • Reduce the number of Year Non- Fatal Total Avg. Heroin/Opioid related Fatal Mental Health Support 159 Age incidents 2013 33 10 43 34 • Provide targeted public - Mental Health Support Services: Same Day HARP 81 Access 2014 43 10 53 30 safety and community * EMS Community Corrections 53 - Courts/Drug Court interventions in areas 2015 84 18 102 32 experiencing or at elevated 2016 140 37 177 31 risk of high heroin/opioid 2017* 181 39 220 33 related incidents • Reduce amount/type of 2018* 34 4 38 34 drugs in Chesterfield County *Still has cases pending Department Residents Served via Treatment Programs . Increase the number of individuals seeking treatment and other supports Mental Health Support 159 for heroin/opioid use and misuse Services - Information and access to treatment at Adult Drug Court 42 all access points - Mental Health Support Services: Same Day HARP 81 Access - Police Mobile Integrated Health 36 - Chesterfield County Jail Care Team (Fire and EMS) * EMS Community Corrections 53 - Courts/Drug Court - Community Corrections Services Medication Assisted 31 - Chesterfield County Public Schools Treatment r 3/8/2018 23 • i00000 Val Pak Mailing * 246 Completed REVIVE! * 51 Received Narcan * 4 PSAs * Prescription Drug Misuse * Back to School Nights * STEPP 5th grade students ��CQGZS 3/8/2018 Q111 of i 'dSoludonsRVA .. ... PE!2o'n, Prevention, Treatment, Recovery for our Region Strengthen the Richmond Region's capacity to collaboratively plan, align, and execute community -driven solutions to address the opioid crisis with strategies focused on education., prevention, treatment, and recovery. The steering committee is supportive of the following initiatives in the FY2019 Budget... Re-entry Coordinator (Sheriff) �rMwl a, C 3/8/2018 " Age wave moving along... ^ Seniors currently equarter of population, will beathird by 2030; represents a51%increase °d3ofcounty households without school children ^ Steady population growth; projected tobenear 4O0/0O0by 2030 " Though, housing activity concentrated inwestern portion of county ��`��m�r �� ~� �� 3/8/2018 26 FY2019 Additional Funding Requests: Ose -0 • Access Contract Increase — $273,500 • Alternative Transportation Pilot - $95,700 7 FTE, +1 YoY • Community Engagement Manager — $78,000 AFRs: $491,500 • Aging and Disability Services PT Resources - $44,300 +26.71% YoY +23.10% YOY net of reallocations Consolidated Programs and Services: • Aging and disability services • Senior Advocate • Individuals with physical and sensory disabilities • Community engagement services ......... ... • Youth and family services • Multicultural services • Volunteer services Juvenile services Alternative transportation • Access Chesterfield @0 pg 74-/,�/,;/ p • Exploring additional options f 3/8/2018 M " Efficiencies and enhancements ^ Improved customer service ° Enhanced access toinformation • Identifying alternative resources Community engagement " Promote volunteerism ^ Engage county employees ^ Engageresidents—naiseavvareness/connect tocommunity needs ^ Regional opportunities History ufTransportation Alternatives inChesterfield County �July 1989 Aug. 1995 June 2004 June 2013 Chesterfield County Adult Day Care route Chesterfield LINK Access ended Limited service via purchases 50% of begins Service ends contract with Van Go G RTC fixed routes G RTC of Richmond. Growing customer Virginia Rides load in Access awarded the PossibleTNC contract, lasting only partnerships 18 months. Human Service Transit service ends Owl of Florida, Inc. Human Service Transit GRTC Ll INK Service Access Chesterfield awarded Access begins running begins begins Chesterfield Contract Aug. 1990 June 2001 Oct. 2004 Dec. 2014 3/8/2018 W Defining the Need: • Methods for defining the need • Age • Income • Access to transportation • Disability • Identifying the customer • Methods have been/will be used to gauge interest? • Ways we hear from customers Alternatives in Place Today: • Access • most widely -utilized service • Elderly, low-income, disabled • Programmatic Based Services • Mental Health Support Services, CES • Social Services • GRTC - Express Route • LogistiCare - Medicaid Brokered Transportation • 27 other Human Service/Private providers Aged 65+ 39,999 residents Unemployed 12,022 residents In Poverty 24,002 residents Low Income 13,413 households No Vehicle 3,440 households 3/8/2018 we ACCESS Trip History c C2 0 0 �371 1 3/8/2018 30 GRTC • Fixed Route Service • Existing relationship with Chesterfield • Methods for identifying partnership opportunities in the future • Paratransit - More stringent requirements for elderly than ACCESS • Generally higher per rider operating costs than alternatives until more density exists Other Areas of Exploration: • Other Transportation Network Imm ml in Companies I. • UBER for Business Paid to • UZURV Vendor/ $33,537 $23,305/ $26,610 Projected $28,503 • Costs variable based on factors such as Cost W 'A. Paid by $6,432 $6,432 $6,432 Riders/DSS • Not all companies serve all of the targeted populations County $16,873/ Subsidy $27,105 $20,178 Other Areas of Exploration: • Other Transportation Network Imm ml in Companies I. • UBER for Business Paid to • UZURV Vendor/ $33,537 $23,305/ $26,610 Projected $28,503 • Costs variable based on factors such as Cost time of day Paid by $6,432 $6,432 $6,432 Riders/DSS • Not all companies serve all of the targeted populations County $16,873/ Subsidy $27,105 $20,178 $22,071 • Relatively few benchmarks Data based on 1 week snapshot 10116-21, 2017 with 1,072 trips. Rider costs do not include any potential fees charged for late bookings or cancellations with TNC carriers. 3/8/2018 31 Current Projects and Next Steps: - Goodwill -Ober Pilot * Alterative Options to decrease costs Uber, UZURV, Roundtrip Recommend RFP for "Access On -Deman Service I • Future Updates • Goodwill-Uber Pilot — Spring 2018 • Access Rider Survey — Spring 2018 • On -Demand RFP ((fapproved)— Summer 2018 • Fare cards/Online transactions — FY19-20 FY2019 Additional Funding Requests: • Benefit Programs Assistance - $205,000 IBM • Child Welfare Programs Support 1 Staff - $159,700 97 FTE, +11 YoY • Able Bodied Employment Pilot - AFRs: $422,300 $57,600 • Net cost to the General Fund for AFRs - $60,900 +3.74% YoY 3/8/2018 32 Our Community: ° AFRs intended to sustain current performance levels, improve customer experience, and support focus onquality Able-bodied Employment Pilot FY17Avg. Number ofSNAP Recipients 27'490 FY17 Avg. Number ofAble-bodied Recipients 614 ° Able-bodied pilot outcome measures: ^ %ofparticipants inthe program ^%ofparticipants obtaining aliving wage job , Length oftime eligible for and inSNAP program Our People: " Workload trends ^ Chester0e|d-g79cases/worker " State Benchmark '717/vorker ° Document imaging ~ January ao17-53oscans " December2o17(fow°m«full mrlemenmuon)-7,158 scans ° Performance Improvements (as Of O1/2O18\: ^ 8%Medicaid applications processed timely ^ 100%Medicaid renewals processed timely 3/8/2018 33 Our Business: - Workload trends 07 0 3/8/2018 34 • 70% increase in CPS referrals resulting in investigation 50%+ of foster care over age 14, increased trauma informed care - Policy changes - Substance exposed infants - R1/24 -hour response — 36% increase - Performance Improvements - Medicaid backlog eliminated - CPS timeliness (83.1% in FY17 vs 96.9% in FY18) 07 0 3/8/2018 34 FY2019 Additional Funding Requests: - Zoning Process Staffing -$81,200 45 FTE, +2 YoY AFRs: $81,200 +5.77% YoY IN 2017 PLANNING COMMISSIONERS AND STAFF ATTENDED- ..... ..... ........ . .. 254 COMMUN�y DAYS NVOWN OF MSOTNOS "'MIM The total number of case POWWO FIRM In actions by the CPC in 2017 represents an 81% increase in work performed by the CPC and staff compared to 2016. W 1, 1. j t 11,, 1,' M. I I T,,,i A, 1 fii41 HhOv 3/8/2018 35 FEE • Create a more transparent and efficient zoning approval process • Develop a more clear and comprehensive ao. PROPOSED ZONING PROCESS pplication form • Establish an internal Technical Review Committee to review all zoning applications in a timely manner • Provide the applicant with all TRC initial comments in a timely manner .... .. ... ..... . • Develop a clear "step by step" approval process leading to the deten-nination of a realistic CPC. public heating date -Create Checklist -Designated Staff -Basic Info Captured Zoning Opinion -Planning Staff Review Review -Standing Weekly Meeting -issues Noted Pre -Application u zed Meeting I I -Applicant Attends -Multi-Department Review -issues Noted 3/8/2018 36 3/8/2018 M& -Standing Bi -Monthly Meeting Case Manager Technical Review -Multi-Department Review Assi gned Committee :j _j I -Case Manager Prepares -App licant Notified -Departments Provide -Additional Details Obtained Analysis Community Meeting Staff Report Prepared Scheduled -Staff Reviews Revisions -Application Revised 3/8/2018 M& ZONING TEAM • New Full -Time Senior Planner • Front-end application processing, case review CUSTOMER SERVICE ENHANCEMENTS • Reassign Planning Technician (downgrade from existing Planner position) • New Part Time Planning Technician • Temporary FT to Permanent FT conversion FY2019 Additional Funding Requests: • Contract Adjustments - $214,000 • Windows Enterprise Upgrade - $272,800 • Enterprise Security/Mobility - $231,000 102 FTE, +2 YoY • Advanced Threat Protection - $79,500 • Data Analyst - $123,500 AFRs: $1,029,600 • Courts A/V Analyst - $85,500 • Enterprise Business Intelligence - $23,300 +8.56% YoY C l�41 NL 3/8/2018 3:1 Technology Trends: • Technology is ever -evolving • Once capital intensive, now heavily reliant on subscription services • More predictable future costs • Creating capacity in CIP • Increased productivity when entire workforce is using the same release • Outside forces and human error produce ongoing cyber threats • Enhanced security protocols • Education and training Addressing Current Challenges: • Tiered strategy for addressing backlogged technology • Creating a more tech savvy and agile workforce • Working smarter with better datasets and analytics • Long-term cost controls being implemented 3/8/2018 39 Longer Term Vision: " Enhanced productivity countywide ^ More self-reliant departments Increased data availability and dependability , Technology strategic plan " Enterprise Protection ^ Contractually control price increases ~ Proactively manage recurring contractor costs ^ Monitor changing cyber threats landscape " Personnel ^ Staffing growthshould have broad impact and be ~—W�ft cost -justified 3/8/2018 EMPLOYEE ENGAGEMENT SURVEY HIGHLIGHTS 5 Highest Scoring Questions 36. The quality of the service provided by your department. 84.5% 1628 11. 1 understand the results expected of me in my job. 92,2% 1618 32. My department expects a high level of performance from its employees. 89.5% 1632 37. The quality of customer support (i.e., responsiveness, flexibility, turnaround) provided by your dept. 80.1% 1630 2. Myjob provides me the opportunity to do challenging and interesting work. 87.7% 1613 5 Lowest Scoring Questions 14. 1 believe I am paid fairly for the work I do. 62.1% 1616 16. There are enough people to do the work in my work group, 51.4% 1614 21. The county provides employee benefits that meet my needs. 39.1% 1618 17. The amount of work expected of me is reasonable. 36.5% 1616 4. There are no significant barriers at work to doing my job well. 36.9% 1613 4 00 3/8/2018 41 EXIT NTERVI EW SUMMARY " Great place towork 0 Healthcare rates - Compensation " VVork|ifebalance / need additional people RE7-1RE&8EnJ7- STATISTICS " Would like contribution for healthcare benefits as a part-timer , Would have stayed if|could have received more hours 104'EARH|3TDRY RETIREMENTS Is RETIREMENTS 0 20 40 60 so 100 120 140 ` 3/8/2018 PART-TIME TURNOVER (DEPTSWITH HIGH USAGE) Total PT Workforce 789 287 36.40% General Services 31 14 45.20% Li bra ry 148 26 17.60% MHSS 232 80 34.50% HIGHLIGHTED COMMENTS... • Mental Health Support Services "While part-time workers give us flexibility to cover our 24-hour shifts in the group homes and allow us to hire weekend workers; we have increased turnover within the part-time staff which creates a lack of continuity for our residents. Increased turnover is also very expensive due to the training requirements for staff in our work." • General Services (WARR) "With an already lean staff and fewer supervisors, the amount of time and effort going into hiring and training a revolving door of PT employees does not allow for a desirable level of day-to-day operational stability." • Library "While the likelihood of retaining the benefits eligible part-time staff is very good (13 employees), the likelihood of retaining non -benefits eligible staff is not good. We experience our highest turnover in these positions: Library Page, Library Assistant & Librarian. Staff in these positions are generally balancing 2-3 jobs and often leave when they obtain full-time employment elsewhere. These are the employees who are on the front -lines and help customers access library resources." 3/8/2018 43 Merit Increases FY2014-2oi8 Maintaining Regional Competitiveness Family Healthcare Costs in the Region (Cost per month for family coverage) CHESTERFIELD COUNTY 5 -YEAR TREND K POS o, Lumenos $665.00 $611.00 $664.00 $644.00 $644.00 $557.00 " 5 6 .001 $516.00 $516.00 465.00 11 ti CY 18 CY 17 CY 16 CY 15 CY 14 CENTRAL VIRGINIA LOCALITIES COMPARISON AS OF JAN 2018 11 Locality Cost W Employee Cost $1,862.00 $1,777.68 $1,643.00 CHESTERFIELD HENRICO HANOVER CENTRAL VIRGINIA LOCALITIES COMPARISON AS OF JAN 2017 (,,j Locality Cost IA Employee Cost $1,711.0 $1,701.12 1 $1,523.00 $615.821 1 $538.00 �$1,085.30 $98500 CHESTERFIELD HENRICO HANOVR, 44 Assumption: 8% increase in family coverage costs equates to $638.4o/year Question: What is the break even point where a merit covers the family coverage increase? I 2oi9 HEALTHCARE ANNUAL INCREASE "SCENARIO" 3/8/2018 45 3/8/2018 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 14, 2018 Item Number: 11.A. Subject: Resolution Recognizing Lieutenant Colonel Larry C. Kriebel Jr., Sheriff's Office, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Lieutenant Colonel Larry C. Kriebel Jr. will retire from the Sheriff's Office on April 1, 2018, after providing over 27 years of service to the residents of Chesterfield County. Preparer: Karl Leonard Title: Sheriff Attachments: 0 Yes F-1 No 0 RECOGNIZING LIEUTENANT COLONEL LARRY C. KRIEBEL JR. UPON HIS RETIREMENT WHEREAS, Lieutenant Colonel Larry C. Kriebel Jr. will retire from the Chesterfield County Sheriff's Office on April 1, 2018, after providing over 27 years of outstanding quality service to the residents of Chesterfield County; and WHEREAS, Lieutenant Colonel Kriebel previously served the citizens of this nation with honor and distinction with the United States Marines; and WHEREAS, Lieutenant Colonel Kriebel has faithfully served the county in the capacities of Deputy, Sergeant, Lieutenant, Captain, Major, and Lieutenant Colonel; and WHEREAS, Lieutenant Colonel Kriebel ended his career by serving as the Chief Deputy and Executive Officer of the Chesterfield County Sheriff's Office where he led numerous efforts to modernize and further refine and develop the Chesterfield County Sheriff's Office into the largely recognized premiere agency that it is today; and WHEREAS, during his tenure, Lieutenant Colonel Kriebel also served as Field Training Officer, General Instructor, Firearms Instructor, Defensive Tactics Instructor, and Team Commander of the Special Operations Response Team; and WHEREAS, Lieutenant Colonel Kriebel was the recipient of a Sheriff's Commendation for bravery and dedication to duty in 1992 for his actions at the scene of a vehicle accident, where he removed two victims from an overturned vehicle and provided care until the arrival of Fire and EMS; and WHEREAS, Lieutenant Colonel Kriebel earned a Life Saving Award in 1993 for actions he took to prevent an individual from attempting suicide; and WHEREAS, Lieutenant Colonel Kriebel was chosen as the Sheriff's Office Employee of the Quarter and the Sheriff's office Employee of the Year in 1993; and WHEREAS, Lieutenant Colonel Kriebel was instrumental in assisting the University of Richmond with a research project on jail overcrowding in 1998; and WHEREAS, Lieutenant Colonel Kriebel was chosen as the Sheriff's Employee of the Quarter in 1999; and WHEREAS, Lieutenant Colonel Kriebel co -created and implemented a transition plan for personnel moving into the Juvenile and Domestic Relations Courthouse in 2001; and WHEREAS, Lieutenant Colonel Kriebel earned a Unit Citation for his role on the New Jail Transition Team in 2006; and C WHEREAS, Lieutenant Colonel Kriebel was the recipient of a Sheriff's Commendation for his leadership and contributions in 2011 while overseeing Sheriff's Office operations during Hurricane Irene; and WHEREAS, Lieutenant Colonel Kriebel attended and graduated from the FBI National Academy, Session 251 at Quantico, Virginia in 2012; and WHEREAS, Lieutenant Colonel Kriebel volunteered many hours for community activities, such as National Night Out, Scared Straight, Child Identification Fingerprinting, Chesterfield Food Bank, Communities in Schools, Young Gentleman of the Creek, and Special Olympics Virginia; and WHEREAS, during his tenure, Lieutenant Colonel Kriebel served on many committees and process teams and received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Lieutenant Colonel Kriebel has provided the Chesterfield County Sheriff's Office with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Lieutenant Colonel Kriebel's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of March 2018, publicly recognizes Lieutenant Colonel Larry C. Kriebel Jr. and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Lieutenant Colonel Kriebel, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ic0O's CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: March 14, 2018 Item Number: 11.6. Subject: Page 1 of 1 Resolution Recognizing Mr. Larry A. Ninio, Parks and Recreation Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Ninio retired from the Department of Parks and Recreation on March 1, 2018, after providing 35 years of service to the citizens of Chesterfield County. Preparer: James D. Worsley Title: Director Parks and Recreation Attachments: Yes No # 00. RECOGNIZING MR. LARRY A. NINIO UPON HIS RETIREMENT WHEREAS, Mr. Larry A. Ninio retired from the Chesterfield County Parks and Recreation Department on March 1, 2018, after providing 35 years of quality service to the citizens of Chesterfield County; and WHEREAS, Mr. Ninio began his career with Chesterfield County in 1982 in Environmental Engineering as a Laborer/Custodian and in 1996 transferred to the Parks and Recreation Department as an Equipment Operator, then was promoted to his last position of Heavy Equipment Operator in 2001 where he was the one remaining member of that original construction crew and has retained his CDL Class A Driver's License for numerous years; and WHEREAS, in his current position, Mr. Ninio maintains and repairs the heavy equipment that is needed on a regular basis for the department, participated in converting concrete dividers into new areas to hold gravel sand and mulch, and assisted during Hurricane Isabel in 2003 to remove downed trees at Lucy Corr Nursing Home during the early morning hours to provide emergency access; and WHEREAS, during his career with Chesterfield County, Mr. Ninio has assisted with preparation for numerous tournaments and events in the county, including soccer, field hockey, baseball, basketball and football, and was key in helping to prepare the Miracle League Playground in 2010 and in the building of the first area Kaboom Community Playground Project located at Bensley Park in 2013; and WHEREAS, Mr. Ninio has assisted annually with the Eppington Heritage Day, the 4th of July Celebration at the Fairgrounds, the James River Cleanup event, Chesterfield County Airshow, Fair event preparation and assisted with the Horse Ring Slope Renovation in 2008, Bermuda Hundred 150th Civil War Event in 2014, and he participated in the Mid -Lothian Mines Park Construction in 2004; and WHEREAS, Mr. Ninio has been actively involved with numerous work and special events at Henricus, including Publick Days, Dauber Dash, Parade of Lights, Godspeed, Philip Morris Volunteer Workdays, Boardwalk removal at Dutch Gap, and he assisted with the construction and installation of gates for the Citie of Henricus in 2011; and WHEREAS, Mr. Ninio has been recognized for providing excellent customer service and going above and beyond expected duties, and recognized for zero work -loss days and zero sick days, and he has led and volunteered where needed to fill gaps in the workforce and emergency needs; and WHEREAS, Mr. Ninio will be greatly missed by his colleagues, co-workers, and the citizens of Chesterfield County, who he has so expertly served, and his accomplishments as a model leader with a strong work ethic for the department, provided an example and guide for generations to come, as they live, work and play in the county they and he call home. ' NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of March 2018, publicly recognizes Mr. Larry Ninio, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Ninio and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 1749 Page 1 of 1 Meeting Date: March 14, 2018 Item Number: 11.C. Subject: Resolution Recognizing Mr. Robert W. Boswell, Principal Environmental Engineering Department, Upon His Retirement. County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Engineer, Mr. Robert W. Boswell retired from the Environmental Engineering Department on February 1, 2018, after almost 32 years of dedicated service. Preparer: Scott Smedley Title: Director, Environmental Engineering Attachments: 0 Yes [—� No RECOGNIZING MR. ROBERT W. BOSWELL, PRINCIPAL EENGINEER, UPON HIS RETIREMENT WHEREAS, Mr. Robert W. Boswell joined the Chesterfield County Department of Environmental Engineering on March 3, 1986, as a Civil Engineer, serving for nearly 32 years until his retirement on February 1, 2018; and WHEREAS, Mr. Boswell prior to his service with Chesterfield County, served as an Engineer In Training for the City of Chesapeake for one year; and WHEREAS, Mr. Boswell from 1986 to 1995, performed construction plan reviews for compliance with all county ordinances and state regulations; and WHEREAS, Mr. Boswell in 1995, he was reclassified to a principal engineer for his excellent customer service and leadership; and WHEREAS, Mr. Boswell managed the subdivision construction plan approval process for almost 23 years with the department, and he also co -managed the tentative/preliminary plat approval process with the Engineering Supervisor; and WHEREAS, Mr. Boswell provided technical guidance and assistance with several updates to the Subdivision, Floodplain, CBPA and VSMP ordinances, and he managed the implementation, enforcement and administration of the December 2012 floodplain ordinance; and WHEREAS, Mr. Boswell's thorough interviewing skills provided the department with talented employees, many of whom have been with the department for numerous years; and WHEREAS, Mr. Boswell professionally represented the department at countless meetings with citizens, developers, consultants and county staff; and WHEREAS, Mr. Boswell's humble character, selfless dedication to Chesterfield County and commitment to the Environmental Engineering Department's customer service are a model for all county employees; and WHEREAS, Mr. Boswell has consistently performed his duties and responsibilities in a professional manner; and WHEREAS, Mr. Boswell will be missed for his kind, calm and creative leadership; his mentoring of staff; and his sharing of valuable professional knowledge acquired over his many years of service to the public. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of March 2018, publicly recognizes the outstanding contributions of Mr. Robert W. Boswell, expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Robert W. Boswell and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. C 3,0055 CAESTERFIELD C0111TT BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 14, 2018 Item Number: 11.11). Subject: Resolution Recognizing Captain David H. Fuller, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Captain David H. Fuller will retire from the Police Department on April 1, 2018, after providing over 36 years of service to the citizens of Chesterfield County. Preparer: Lt. Colonel Daniel W. Kelly Title: Deputy Chief of Police Attachments: 0 Yes F-1 No 66,00s G- RECOGNIZING CAPTAIN DAVID H. FULLER UPON HIS RETIREMENT WHEREAS, Captain David H. Fuller will retire from the Chesterfield County Police Department on April 1, 2018, after providing over 36 years of outstanding quality service to the citizens of Chesterfield County; and WHEREAS, Captain Fuller has faithfully served the county in the capacity of Patrol Officer, Detective, Senior Detective, Master Detective, Career Detective, Sergeant, Lieutenant and Captain; and WHEREAS, during his tenure, Captain Fuller also served as a Field Training Officer, General Instructor, Firearms Instructor, Driving Instructor, Training Officer, and as a member of the Marie Patrol, Street Drug Enforcement Unit, Fugitive Task Force and Special Weapons and Tactics Team; and WHEREAS, Captain Fuller was recognized with the Mason T. Chalkley Supervisory Concern for People Award for leading, assisting and developing his officers, taking time to thoroughly evaluate them and utilizing his knowledge and leadership to help the find their true potential; and WHEREAS, Captain Fuller received two Unit Citations recognizing his significant contributions to anti-crime efforts utilizing sophisticated investigative techniques, which led to the clearance of hundreds of cases in Chesterfield County and other jurisdictions; and WHEREAS, Captain Fuller was awarded a Unit Citation for his role in a round-the-clock, multiple -week effort on a case that resulted in the resolution and successful prosecution of those responsible for a double homicide of two local business owners; and WHEREAS, Captain Fuller earned the Chief's Commendation while serving on the Fugitive/Warrant Task Force for his diligent work and success in achieving a major reduction in the number of outstanding warrants, establishing a new warrant policy and for developing a "Most Wanted Persons" segment with a local cable TV service; and WHEREAS, Captain Fuller was presented with a Chief's Commendation for the teamwork and law enforcement skills he used to foil an attempted robbery of a restaurant in the county and the arrest of three suspects without incident; and WHEREAS, Captain Fuller made significant contributions to numerous committees during his tenure, notably the Field Training Review and Update Committee and the Police Memorial Committee, and he was a member of the Warrant/Fugitive Task Force; and WHEREAS, Captain Fuller is recognized for his professionalism and teamwork, his strong work ethic and genuine enthusiasm for his job and his excellent human relations skills, all of which he has utilized within the Police Department and in assisting citizens of Chesterfield County during his career; and J _S7 WHEREAS, during his tenure, Captain Fuller has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Captain Fuller has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Captain Fuller's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of March 2018, publicly recognizes Captain David H. Fuller, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Captain Fuller, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. °?11C-30117;� 3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 14, 2018 Item Number: 12.A.1. Subiect: Approve Funding for Upgrade of the Electro-Optical/Infrared Camera on the Metro Aviation Unit Aircraft County Administrator's Comments: County Administrator: Board Action Requested: Approve funding for the upgrade of the Electro-Optical/Infrared Camera on the Metro Aviation Unit aircraft. Summary of Information: Henrico County is the owner and operator of the Police Metro Aviation Unit aircrafts, a regionally shared service. In December 2017, Henrico County issued an invitation for bid to replace the Electro-Optical/Infrared camera and mapping system on board the primary aviation unit. The current unit is 17 years old. The lowest responsive and responsible bid of $523,763 came from Aero Avionics. This collaborative venture between Henrico County, the City of Richmond, and Chesterfield County is cost -shared evenly three ways. As the lead in the procurement, Henrico County awarded the contract and will pay the vendor directly; Chesterfield's reimbursement to Henrico will be approximately $174,587. Each year during the development of the Capital Improvement Plan staff leaves some amount of pay-as-you-go funding unallocated to deal with issues such as this. There is no additional appropriation needed to cover this reimbursement. As the FY2018 budget was crafted, staff planned to have enough in the pay-as-you-go reserve contribution line to cover this expense and still contribute a modest amount to the reserve. Preparer: Matt Harris Title: Deputy County Administrator for Finance and Administration Attachments: F1 Yes ® No # S SRF, �ELp� 174, BOARD A SUPERVISORS G _ S,4 Page 1 of 2 Meeting Date: March 14, 2018 Item Number: 12.A.2. Subject: Initiate an Application for Renewal of Manufactured Home Permit (Case 15SN0159) on 0.9 Acres Located at 15413 Appomattox Street County Administrator's Comments: County Administrator: Board Action Requested: Initiate an application for manufactured home permit to permit a temporary manufactured home in a Residential (R-7) District on 0.9 acres located at 15413 Appomattox Street (Tax ID 829-641-3577); appoint Andrew G. Gillies, Director of Planning, as the agent for the Board; and waive disclosure requirements. Summary of Information: Mrs. Jaeckle is requesting the Board initiate an application for a renewal of a temporary manufactured home permit. On April 27, 2016, the Board of Supervisors favorably approved Case 15SN0159 for a renewal of a manufactured home permit where opposition was present at the public meeting. To mitigate impacts on adjacent properties, conditions were placed on the property to include but not limited to; a shortened approval time of two (2) years, and required landscaping. The two (2) year timeframe was to ensure the manufactured home and property continue to be in good standing with the neighborhood, and the landscaping was required to soften the view of the manufactured home from adjacent properties. Although the landscaping has been installed, the plant material has not produced sufficient growth due to wildlife (deer) and poor soil conditions. The landowner is in compliance with the Board approval in 2016 with the exception of satisfying the landscaping requirement. Preparer: Andrew G. Gillies Attachments: 0 Yes F-1No Title: Director of Planning #'- gFSELDGy� 1749 ICI BOARD OF SUPERVISORS AGENDA Summary of Information Continued Page 2 of 2 The landowner desires to renew the manufactured home permit and continue to work toward satisfying all conditions of approval. The subject property fronts the north line of Appomattox Street, west of Bermuda Avenue, and is Lots 3 and 4 in Chesterfield Manor subdivision. (Attachment 1) Virginia law permits the Board of Supervisors to initiate a rezoning application on the principles of good zoning practice and general welfare to consider land uses that are not permitted under current zoning regulations. Consideration of this request will provide for a public process to review and determine if any adverse impacts would be generated on the property(s), on adjacent property owners, or the County in general and, if so, to determine what conditions might alleviate any adverse impacts and enhance land use compatibility. .............. J* C 00 i W c C!"13-C"I'L: 2 U) CL x 0 0 L- IL F - 2E 0 n n o < cyl) cn of) T- u LO 0) CN CO 0) CL m >< < <C) W c C!"13-C"I'L: 2 CHESTERFIELD COUNTY BOARD •SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 14, 2018 Item Number: 12.A.3.a. Subject: Resolution Recognizing Firefighter Patrick A. Duncan, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Firefighter Patrick A. Duncan will retire from the Fire and Emergency Medical Services Department on April 1, 2018, after providing over 31 years of service to the citizens of Chesterfield County. Preparer: Edward L. Senter Jr. Title: Fire Chief Attachments: Yes No # �� `wryer RECOGNIZING FIREFIGHTER PATRICK A. DUNCAN UPON HIS RETIREMENT WHEREAS, Firefighter Patrick A. Duncan will retire from the Chesterfield Fire and Emergency Medical Services Department on April 1, 2018; and WHEREAS, Firefighter Duncan has faithfully served the citizens of Chesterfield County for over 31 years; and WHEREAS, Firefighter Duncan began his public service in 1986 as a meter reader with the Chesterfield County Utilities Department, where he served until 1995, while also volunteering with the Chesterfield Fire and Emergency Medical Services Department; and WHEREAS Firefighter Duncan began his full-time career as a firefighter in 1995, and attended Recruit School #25; and WHEREAS Firefighter Duncan served in various assignments; at the Wagstaff, Bon Air, Buford, Winterpock and Phillips Fire and EMS Stations; and WHEREAS, Firefighter Duncan, managed the department's Electrical Repair Shop repairing portable lights, flashlights and electrical cords used during operations, resulting in saving the county money by performing in-house repairs; and WHEREAS, Firefighter Duncan was recognized with an EMS Lifesave Award for saving the life of a patient in cardiac arrest in 2000. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Firefighter Patrick A. Duncan, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. i' Z i �'r'�" CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 14, 2018 Item Number: 12.A.3.b. Subject: Resolution Recognizing Captain William M. Tinsley, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Captain William M. Tinsley retired from the Fire and Emergency Medical Services Department on March 1, 2018, after providing over 30 years of service to the citizens of Chesterfield County. Preparer: Edward L. Senter Jr. Attachments: 0 Yes Title 1-1 No Fire Chief RECOGNIZING CAPTAIN WILLIAM M. TINSLEY UPON HIS RETIREMENT WHEREAS, Captain William "Mark" Tinsley retired from the Chesterfield Fire and Emergency Medical Services Department on March 1, 2018, after faithfully serving the county and its citizens for over 30 years; and WHEREAS, Captain Tinsley began his career with Chesterfield County in 1984 with the Utilities Department; resigned to explore other career opportunities in 1986; and then returned in 1989 as a firefighter with the Chesterfield Fire and Emergency Medical Services Department; and WHEREAS, Captain Tinsley attended Recruit School #21, and has served in various assignments; as a firefighter at the Bon Air, Buford and Bensley Fire and EMS Stations; as a lieutenant at the Clover Hill Fire and EMS Station; as a captain at the Manchester, Courthouse Road, Matoaca, Dale and Dutch Gap Fire and EMS Stations; as well as in the Fire and EMS Resource Management Division; and WHEREAS, Captain Tinsley was a founding member of the Chesterfield Fire and Emergency Medical Service's Technical Rescue Team; a member of the Scuba Rescue Team; and a founding board member of the Chesterfield Professional Firefighters Charitable Foundation where he continues to serve; and WHEREAS, Captain Tinsley was recognized with a Unit Citation Award for his actions in February 1991 during a successful rescue of two boys partially submerged in the middle of a lake in cold water conditions; and WHEREAS, Captain Tinsley was recognized with an Emergency Medical Services Award for his lifesaving actions that saved the life of an elderly patient in May 1992; and WHEREAS, Captain Tinsley was recognized with a Lifesave Award for assisting other crew members in the search and rescue of three children and one adult from the second floor of a burning apartment building in December 1996; and WHEREAS, Captain Tinsley was recognized with a Unit Citation Award for his actions in May 2003 during the successful rescue of a male citizen who was swept off a roadway during a flash flood; and WHEREAS, Captain Tinsley was recognized with an EMS Unit Citation Award for his actions during the birth of a premature infant in September 2004; and WHEREAS, Captain Tinsley was recognized with a Unit Citation Award for his actions recovering an aircraft that had crashed in Swift Creek Reservoir in November 2011; and WHEREAS, Captain Tinsley was recognized with a Unit Citation Award for his actions while assisting other crew members in the rescue of a subject who had fallen out of a kayak during flood water conditions in May 2014; and WHEREAS, Captain Tinsley was recognized with a Unit Citation Award for his actions during an intense house fire involving aggressive fire attack, search, and rescue efforts attempting to locate a trapped citizen in June 2014; and Q--` WHEREAS, Captain Tinsley was recognized with Unit Citation Award for his actions involving a male citizen suffering from a severe stab wound in May 2016. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Captain William "Mark" Tinsley, expresses the appreciation of all citizens for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 14, 2018 Item Number: 12.A.3.c. Subject: Resolution Recognizing Captain Michael A. Hite, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Captain Michael A. Hite will retire from the Fire and Emergency Medical Services Department on April 1, 2018, after providing over 28 years of service to the citizens of Chesterfield County. Preparer: Edward L. Senter Jr. Attachments: 0 Yes Title F-1 No Fire Chief 4 ec'31063 RECOGNIZING CAPTAIN MICHAEL A. HITE UPON HIS RETIREMENT WHEREAS, Captain Michael A. Hite will retire from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on April 1, 2018, after faithfully serving the county and its citizens for over 28 years; and WHEREAS, Captain Hite attended served the citizens in Chesterfield assignments; and Recruit School #22 in 1989, and has County for over 28 years in various WHEREAS, Captain Hite served as a firefighter at the Manchester, Clover Hill, Bon Air and Ettrick Fire and EMS Stations; and WHEREAS, Captain Hite was promoted to lieutenant in 2003 and served at the Bon Air, Wagstaff and Courthouse Fire and EMS Stations; and WHEREAS, Captain Hite was promoted to captain in 2008 and served at the Centralia and Midlothian Fire and EMS Stations; and WHEREAS, Captain Hite was certified as an advanced life support provider for 26 years, and performed as a Rapid Sequence Paramedic; and WHEREAS, Captain Hite served as a member of the Central Virginia All Hazards Incident Management Team; and WHEREAS, Captain Hite served as a member of the Rapid Sequence Intubation Workgroup; and WHEREAS, Captain Hite served as a member of the Rural Water Supply and the New Tanker Workgroups; and WHEREAS, Captain Hite was recognized with a Unit Citation Award for the teamwork displayed during extrication efforts of three victims trapped in an overturned vehicle in 2006; and WHEREAS, Captain Hite received a Shining Knights Award in 2009 from the Virginia Commonwealth University Hospital for saving the life of a trauma patient. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Captain Michael A. Hite, expresses the appreciation of all citizens for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. 10 01 6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 14, 2018 Item Number: 12.A.3.d. Subject: Resolution Recognizing the Late Mrs. Edith S. Harris, Department of General Services, Buildings and Grounds Division, for Her Service to Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Mrs. Edith S. Harris began her service with the Department of General Services, Buildings and Grounds Division in July 1995 as a custodian, and provided more than 21 years of dedicated service before her unexpected passing on February 3, 2018. Preparer: Clay Bowles Attachments: 0 Yes 11 No Title: Director of General Services RECOGNIZING EDITH S. HARRIS FOR HER SERVICE WHEREAS, Mrs. Edith S. Harris joined Chesterfield County in July 1995 as a part-time custodian in the Department of General Services, Buildings and Grounds Division; and WHEREAS, in November 1996, Mrs. Harris was promoted to a full-time custodian; and WHEREAS, Mrs. Harris worked cooperatively with the Buildings and Grounds staff and was a valued member of the team; and WHEREAS, Mrs. Harris promoted teamwork and encouraged co-workers to try new initiatives; and WHEREAS, Mrs. Harris contributed to the Buildings and Grounds Division by working to reach the division's goals; and WHEREAS, Mrs. Harris took pride in her work and showed respect for all people; and WHEREAS, Mrs. Harris established many positive relationships with her customers; and WHEREAS, Mrs. Harris ensured customer satisfaction by performing her duties in a timely manner; and WHEREAS, Mrs. Harris took the time to assist customers with their needs and concerns courteously, making each one feel important; and WHEREAS, Mrs. Harris was commended for successfully taking the leadership role in training special education students in the custodial field while performing her duties; and WHEREAS, Mrs. Harris taught Chesterfield County Public Schools' students many skills, increasing the opportunity for success in their future employment; and WHEREAS, Mrs. Harris performed her duties and responsibilities in a professional manner and is missed by her fellow co-workers and customers. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mrs. Edith S. Harris, expresses the appreciation of all residents for her service to Chesterfield County, and extends appreciation for her dedicated service to the county. b CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 14, 2018 Item Number: 12.A.3.e. Subift2t Resolution Recognizing Mr. Roy E. Manoley, Jr., Department of General Services, Fleet Management Division, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Manoley retired on October 1, 2017, after providing more than 25 years of service to the citizens of Chesterfield County. Preparer: Clay Bowles Title: Director of General Services Attachments: Yes F-1 No 4 ' Q1 C, 0 t 2 RECOGNIZING MR. ROY E. MANOLEY, JR. UPON HIS RETIREMENT WHEREAS, Mr. Roy E. Manoley, Jr. joined Chesterfield County as a fire equipment mechanic in the Fire Department in February 1992; and WHEREAS, in September 1992, Mr. Manoley transferred to the Department of General Services' Fleet Division as a vehicle mechanic; and WHEREAS, in 1993, Mr. Manoley received his Commercial Driver's License and State Inspection License; and WHEREAS, in 1999, Mr. Manoley was promoted to automotive maintenance supervisor in the Heavy Vehicle Shop; and WHEREAS, in 2001, Mr. Manoley transferred to a medium heavy truck technician; and WHEREAS, in 2004, Mr. Manoley completed Level One of the Automotive Technician Career Development Program; and WHEREAS, in 2006, Mr. Manoley completed Level Two of the Automotive Technician Career Development Program; and WHEREAS, in 2006, Mr. Manoley was reclassified to a fire apparatus technician; and WHEREAS, in 2008, Mr. Manoley's title changed to emergency vehicle technician; and WHEREAS, Mr. Manoley will be missed by his fellow co-workers and customers. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mr. Roy E. Manoley, Jr., expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. 60*1149111151y, 1:191-ov OR*] • it A Page 1 of 1 Meeting Date: March 1-4, 2018 Item Number: 12.A.3.f. Subigct Resolution Recognizing Mr. Michael R. West, Department of General Services, Capital Projects Management Division, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. West retired on February 1, 2018, after providing 21 years of service to the citizens of Chesterfield County. Preparer: Clay Bowles Title: Director of General Services Attachments: 0 Yes F-1 No 4 RECOGNIZING MR. MICHAEL R. WEST UPON HIS RETIREMENT WHEREAS, Mr. Michael R. West joined the Chesterfield County Department of General Services in the Construction Management Division in 1996 as a Construction Coordinator, later being reclassified to a Capital Projects Manager; and WHEREAS, in 1998, Mr. West graduated from Chesterfield County School of Total Quality and Continuous Improvement; and WHEREAS, Mr. West contributed to providing quality public facilities, which are a key component of making Chesterfield County a FIRST CHOICE community; and WHEREAS, Mr. West managed a wide range of construction, renovation, and major maintenance projects from conceptional planning through construction closeout; and WHEREAS, Mr. West ensured projects were designed and constructed in accordance with federal, state, and local laws, ordinances, regulations, codes, county standards, department needs, available budgets, and time schedules; and WHEREAS, Mr. West coordinated with county staff, contractors, consultants, vendors, and regulatory agencies for review and approval of plans and drawings, permit applications, and other regulatory reviews; and WHEREAS, Mr. West successfully managed the completion of many projects such as Fire Stations 18, 20 and 21, the Juvenile and Domestic Relations Courthouse, the Fire Logistics Warehouse and the Meadowdale and LaPrade Branch Libraries; and WHEREAS, Mr. West played a key role in the restoration and preservation of several county historic properties, including the 1917 Courthouse, Castlewood and Magnolia Grange; and WHEREAS, Mr. West participated in developing and improving many construction project standards and processes; and WHEREAS, Mr. West will be missed by his fellow co-workers and customers. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mr. Michael R. West, expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. 012 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 14, 2018 Item Number: 12.A.3.g. Subiect: Resolution Recognizing Corporal C. Russell Lunsford, Jr., Police Department, Upon His Retirement County Administrator's Comments: County Administrator:. Board Action Requested: Adoption of the attached resolution. Summary of Information: Corporal C. Russell Lunsford, Jr. will retire from the Police Department on April 1, 2018, after providing over 30 years of service to the residents of Chesterfield County. Preparer: Colonel Jeffrey S. Katz Title: Chief of Police Attachments: 0 Yes F-1No # RECOGNIZING CORPORAL C. RUSSELL LUNSFORD, JR. UPON HIS RETIREMENT WHEREAS, Corporal C. Russell Lunsford, Jr. will retire from the Chesterfield County Police Department on April 1, 2018, after providing over 30 years of quality service to the residents of Chesterfield County; and WHEREAS, Corporal Lunsford has faithfully served the county in the capacity of Patrol Officer, Detective, Senior Police Officer, Master Police Officer, Career Police Officer and Corporal; and WHEREAS, during his tenure, Corporal Lunsford has also served as Field Training Officer, CAP Officer, General Instructor, Driver Training Instructor, Community Policing Officer, DCJS Crime Prevention Specialist, Primary EVOC Instructor, School Resource Officer and Desk Officer; and WHEREAS, Corporal Lunsford received an Achievement Award for his community policing efforts in applying problem -oriented policing techniques and coordinating resources from both county and businesses to provide the residents of Reporting Area 74 a safer neighborhood and enhancement of community pride; and WHEREAS, Corporal Lunsford and his fellow co-workers were recognized with a National Service Award for their selfless gift of service in assisting their brother and sister law enforcement officers and the citizens of Mississippi during a two-week deployment in the aftermath of Hurricane Katrina; and WHEREAS, Corporal Lunsford was the recipient of a Chief's Commendation Award for his diligent and untiring efforts that were instrumental in the apprehension of a breaking and entering and molestation suspect; and WHEREAS, Corporal Lunsford is recognized for his excellent communications and human relations skills, his strong work ethic and his teamwork, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County during his career; and WHEREAS, Corporal Lunsford has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Corporal Lunsford has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Lunsford's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Corporal C. Russell Lunsford, Jr. and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 14, 2018 Item Number: 12.A.3.h. Subject: Resolution Recognizing Lieutenant Colonel Brian C Police, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Smith, Deputy Chief of Lieutenant Colonel Brian C. Smith will retire from the Police Department on April 1, 2018, after providing 30 years of service to the residents of Chesterfield County. Preparer: Capt. JW Thornton Title Attachments: 0 Yes No Administrative Staff Officer # G000—:;18 RECOGNIZING LIEUTENANT COLONEL BRIAN C. SMITH, UPON HIS RETIREMENT WHEREAS, Lieutenant Colonel Brian C. Smith will retire from the Chesterfield County Police Department on April 1, 2018, after providing 30 years of faithful and outstanding service, including two years as the Deputy Chief of Police for Operations, to the residents of Chesterfield County; and WHEREAS, Lieutenant Colonel Smith's law enforcement career began in 1987 with the Chesterfield County Police Department's 14th Basic Academy; and he was promoted to sergeant in 1996, lieutenant in 2003, captain in 2011, major in 2014, and lieutenant colonel in 2015; and WHEREAS, Lieutenant Colonel Smith is a graduate of Virginia Commonwealth University with a Bachelor of Science degree (1987), a Post -Graduate Certificate in public safety (2006), and a Master of Science in criminal justice (2006); the L. Douglas Wilder School of Government and Public Affairs (Public Safety Institute) in 2005; the Department of Criminal Justice Services General Instructors Course (2010); the Professional Executive Leadership School at the University of Richmond (2009); and the Ground Search and Rescue Coordinators School; and WHEREAS, during his tenure, Lieutenant Colonel Smith has assisted in overseeing all operational police functions within the 446 square miles of Chesterfield County and its growing community of diverse residents, and has assisted in leading an agency that has grown in sworn strength to 535 officers in 2017, with 636 full and part-time employees; and Lieutenant Colonel Smith has provided leadership and direct supervision in the Uniform Operations Bureau, the Criminal Investigations Division, the Special Investigations Division, the Community Services Division and the Planning and Information Services Division, and was the first sergeant assigned to the Major Case Section; and WHEREAS, Lieutenant Colonel Smith has been recognized by the Chesterfield County Police Department with several commendations and awards, including a Life Saving Award for rescue breathing and CPR on a 15 -year-old lifeguard; two Unit Citations involving large-scale illegal drug distribution operations; two Chief's Commendations involving the investigation of illegal drugs; three Achievement Awards; one Meritorious Service Award; one Mothers Against Drunk Driving Award for aggressive DUI Enforcement; and the Attorney General's Award for outstanding Drug Officer of the Year; and WHEREAS, Lieutenant Colonel Smith participated in Chesterfield County's successful effort to earn the Virginia Department of Criminal Justice Services Certified Crime Prevention Community certification in 2014, which required the county to meet or exceed 12 state requirements by enhancing crime prevention programs and collaborating with the school system, the Chesterfield County Sheriff's Office, the Department of Social Services, and other community constituents; and 0 73 WHEREAS, Lieutenant Colonel Smith has been a field training officer, a general instructor, a breathalyzer operator, and a certified expert witness on drugs and drug distribution in the circuit court; has served on the Executive Board of SAFE, Inc.; and was instrumental in the development of "No -Body Homicide" training efforts within criminal investigations, which impacted two separate homicide investigations, later cleared by the arrest and successful prosecution of two offenders in Chesterfield County's first "no -body" homicide prosecutions; and WHEREAS, Lieutenant Colonel Smith promoted and facilitated the CADS server upgrades in 2012, the "FileOnQ" and Q1ikView programs, as well as the department's criminal justice information services requirements; and he was involved in expanding Neighborhood and Business Watch programs, increased National Night Out activities, and increased participation in the Teen, Citizens, and Senior Academies; and implemented the use of a Facebook page to enhance the county Animal Shelter's ability to promote adoptions and other community information; and WHEREAS, Lieutenant Colonel Smith oversaw facilitation of the department's medication take -back events and overall procedures, where law enforcement partnered with SAFE, Inc. and the Health Department for the orderly and secure collection of expired and unused medications; and he oversaw a complex, multi-year effort to remodel the department's headquarters facility to enhance employee and customer satisfaction by working closely with Capital Project Management, IST, Purchasing, and other consultants to meet upgraded and current building standards; and WHEREAS, Lieutenant Colonel Smith is leaving the Chesterfield County Police Department as a nationally recognized leader, committed to community members and the building of community partnerships, and Chesterfield County and the Board of Supervisors will miss his professional abilities, wise leadership, and expertise in criminal investigations and supervision. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Lieutenant Colonel Brian C. Smith, and extends on behalf of its members and the residents of Chesterfield County, appreciation for his many years of service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. s cru CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 , AGENDA Meeting Date: March 14, 2018 Item Number: 12.A.4. Subject: Set a Public Hearing Date to Consider Approval of the Parks and Recreation Master Plan County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to set a public hearing date of April 25, 2018, to consider approval of the Parks and Recreation Master Plan. Summary of Information: The Parks and Recreation Master Plan Forward - The Comprehensive Plan for months, the department, together with and Recreation Advisory Commission, other partners and key stakeholders, last Master Plan was adopted in 2002. update is a recommendation of Moving Chesterfield County. Over the last 30 other county departments and our Parks co-sponsored groups, foundations, and have developed this updated plan. The The Parks and Recreation Master Plan will set the framework to create a high- quality park system that meets the needs of residents and visitors in all stages of life through provision of active and passive recreation opportunities. Public parks serve a variety of cultural, recreational, educational, historical, and natural functions, and are an important component of a high-quality of life. In addition, the county park system promotes tourism through sports tournaments and other events, providing revenue for government services, local businesses and supporting economic development. The Master Plan will be updated every five years on the same schedule as the Comprehensive Plan for Chesterfield County. The Parks and Recreation Advisory Commission has endorsed the Master Plan. Preparer: James D. Worsley Title: Director Parks and Recreation Attachments: El Yes 0 No I a CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: March 14, 2018 Item Number: 12.A.5. Subiect: Acceptance of Parcels of Land Adjacent to Reams Road from ME Reams, LLC County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of two parcels acres adjacent to Reams Road from ME Administrator to execute the deed. Summary of Information: of land containing a total of 0.472 Reams, LLC and authorize the County Staff requests that the Board of Supervisors accept the conveyance of two parcels of land containing a total of 0.472 acres adjacent to Reams Road from ME Reams, LLC. This dedication is for the development of The Villas at Providence. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Attachments: 0 Yes 1:1 No Title: Real Property Manager N us] 10 11WI Ar z I C41001 Rcceptance of Parcels of Land Rdjacent to Reams Road from ME Reamsir LLC N </ > X /W n '41Z Total of 0.472 Acres Dedijcaiio�l N 7 - Al r A V < 10 1 inch = 667 feet CC-30��j m cn >iwlr�.•. � z 2NZZDVvim. O A D osw - z :E. SU ��W ONNm, 1 1 WINTERS HILL PLACE STATE ROUTE 14247 (70' PUBLIC RII' - 185.9 29.93'; 45' esa o�iz� ;:0 m m g COMPILED PLAT SHOWING A TOTAL OF 0.472 ACRES TO BE CONVEYED TO THE COUNTY OF CHESTERFIELD, DrapCr Aden ASSOCIatCS O VIRGINIA BEING PART OF GPIN 752-698-3368 �� // Engineering . Surveying • Environmental Services x u, Z $090 VIIIA Park Drive • Blacksburg, VA • Raleigh, NC CLOVER HILL DISTRICT Richmond, VA 23228 • Charlottesville, VA • Fayettevhls, NC 804-264.2228 Fax: 804.264.8773 O CHESTERFIELD COUNTY, VIRGINIA wvnv.daa.com Haaaton Roads, VA • North— Virginia D Nin ',�m�iti I phi t>z WNW 6'P O b zo p Gj C w�O x wont 'I� O m m g COMPILED PLAT SHOWING A TOTAL OF 0.472 ACRES TO BE CONVEYED TO THE COUNTY OF CHESTERFIELD, DrapCr Aden ASSOCIatCS O VIRGINIA BEING PART OF GPIN 752-698-3368 �� // Engineering . Surveying • Environmental Services x u, Z $090 VIIIA Park Drive • Blacksburg, VA • Raleigh, NC CLOVER HILL DISTRICT Richmond, VA 23228 • Charlottesville, VA • Fayettevhls, NC 804-264.2228 Fax: 804.264.8773 O CHESTERFIELD COUNTY, VIRGINIA wvnv.daa.com Haaaton Roads, VA • North— Virginia COUNTYCHESTERFIELD BOARD OF SUPERVISORS Page 1 of 1 Meeting Date: March 14, 2018 Item Number: 12.A.6. Subiect: Acceptances of State Roads County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolutions for the referenced state roads acceptances. Summary of Information: Midlothian District: Preparer: Scott B. Smed Hallsley Section 15 Hallsley Section 16 Newmarket Section 1 Attachments: ® Yes Title: Director. Environmental Enaineeri F-1No #d0008J TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - Ha Hsi ey Sectflon 15 DISTRICT Midlothian MEETING DATE: March 14, 2018 ROADS FOR CONSIDERATION: Old Castle Rd OASSEY HOPE 4)a C TF EM Vicinity Map: Hallsley Section 16 CT 33� N 13eQvv C7- L5) NJAUT ON RD 0 OR - 'JA4CNE RO Prom mmai Cft4siprfloand Conn p G3 TC,N LN 0 C 0* 0 0 CT 33� N 13eQvv C7- L5) NJAUT ON RD 0 OR - 'JA4CNE RO Prom mmai Cft4siprfloand Conn p G3 TC,N LN 0 C 0* 'TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance- Hallsley Sectflon 16 DISTRICT Midlothian MEE-17ING DATE: March 14, 21}18 ROADS FOR CONSIDERATON: Cheverton Ct Cheverton Ln Vicinity Map: Hal Isley Section 16 0 OAS S Y HO PEE I CT L R MEWS 4,U a0ROUGil tz,v DRt)AIONE F0 PTOdMd � CIMtTTWd County G13 �IE ETON L 1AC 000 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance- Newmarket Secti ion I DISTRICT Midlothian MEE-nNG DATE: March 14, 2018 ROADS FOR CONSIDERAMON: AdelayDr Carindale Dr Amethyst Dr Prenoman Ln Apperly Ter Willowmore Dr Avada Dr am= and � CbmbrtWd Count G3 •: a •1Z Ill V • A • • • • • 1 . 1 Page 1 of 2 Meeting Date: March 14, 2018 Item Number: 12.A.7. Subiect: Streetlight Cost Approval in the Vicinity of 1506 Black Heath Road and Transfer of Midlothian District Improvement Funds to Streetlights to Fund the Proj ect County Administrator's Comments: County Administrator:_ Board Action Reauested: This item requests Board approval of a streetlight installation in the Midlothian District and authorize the transfer of District Improvement Funds to Streetlights to fund this project. Summary of Information: Requests for streetlights, from individual citizens or civic groups, are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections and 2. A petition is required which must be signed by 75 percent of the residents within 200 feet of the proposed light and shall include a majority of the homeowners living at the proposed locations. CONTINUED NEXT PAGE Preparer: Scott B. Smedley Title: Director, Environmental Enqineerinq Attachments: 0 Yes F-1No 600o'69 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation, may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. Approval of this installation will result in an annual general fund expenditure increase of $90.24 in streetlight electrical costs. MIDLOTHIAN DISTRICT: • In the Ayrshire subdivision In the vicinity of 1506 Black Heath Road Cost to install streetlight: $631.98 (Design Cost: $435.00) Location is not an intersection �a f, 134010 Request Received: Estimate Received: NAME OF REQUESTOR: ADDRESS: REQUESTED LOCATION: STREETLIGHT REQUEST Midlothian District December 7, 2017 Requested: December 7, 2017 February 22, 2018 Outstanding: 77 Ms. Betty Fuller 1506 Black Heath Road Midlothian, VA 23113 In the Ayshire subdivision In the vicinity of 1506 Black Heath Road Cost to install streetlight: $631.98 POLICY CRITERIA: Intersection: Not Quaified Petition: Qualified Requestor Comments: Estimate Days Estimate "in addition to providing much needed light to this section of Black Heath Road, I sincerely believe that it will greatly enhance the overall security of my property as well as that of my neighbors. To make several examples of this, over the past 35 plus years my mailbox has been totally destroyed and subsequently replaced no less than 10 to 15 times and trash enough to fill a 13 gallon kitchen bag accumulates in the ditch line in front of my property in just a month or two, All of these activities occur at night so I am firmly convinced that proper lighting would help enormously with these and other potential situations." C' mak. G i.✓ A �' Streetlight Request tTIap March 14, 2018 0 C� e7N H EATH&,�R� PATCH ORFS DR KILREN/V),, Srgcg Ra 1 UI vvi NF ORE OR CHARTERH USE 7 z ,EF,SHAM �� 7 o LU eRSHAM 0 ( 4t 0 00 'q CH DFS This map is a copyrighted product of N This map shows citizen requested the Chesterfield County GIS Office- streetlight installations in relation to existing streetlights - Streetlight Legend existing light requested light 1,000 500 0 1,000 Feet Produced E} chmierrWa countj G13 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: March 14, 2018 Item Number: 12.A.8. Subject: Authorization to Award a Construction Contract and Change Orders for the Robious Road (County Line to Robious Forest Way) Widening Project County Administrator's CgOW nts: County Administrator: Board Action Request6d: The Board is requested to authorize the Procurement Director to award a construction contract to Branscome, Inc. in the amount of $4,571,165; and execute all necessary change orders, up to the full amount budgeted, for the Robious Road (County Line to Robious Forest Way) Widening Project. Summary of Information: On September 17, 2014, the Board authorized staff to proceed with the Robious Road (County Line to Robious Forest Way) Widening Project. The design of the two lane to four lane widening project is complete, right-of-way has been acquired and utilities are being relocated. The project is fully funded through the Revenue Sharing Program and transfers from completed projects. The Robious Road (County Line to Robious Forest Way) Widening Project was advertised for construction on January 31, 2018 and bids were received on March 7, 2018. Preparer: Jesse W. Smith Title: Director of Transportation Preparer: Matt Harris Title: Deputy County Administrator for Finance and Administration Attachments: Yes No # ka C" 3 01 C-1 13 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) Construction is anticipated to begin in April and should be completed by the end of the year. The Board is requested to authorize the Procurement Director to award a construction contract to Branscome, Inc. in the amount of $4,571,165; and to execute all necessary change orders, up to the full amount budgeted, for the project. Recommendation: Staff recommends the Board take the following actions for the Robious Road (County Line to Robious Forest Way) Widening Project: 1. Authorize the Procurement Director to award a construction contract to Branscome, Inc. in the amount of $4,571,165; and 2. Authorize the Procurement Director to execute all necessary change orders for the work, up to the full amount budgeted, for the project. Robious Road (County Line to Robious Forest Way) Widening Project PROJECT REVENUE Date Source Amount 7/1/15 VDOT FY 16 Revenue Sharing $ 619,000 Construction Engineering VDOT: $309,500; County: $309,500 Construction 7/1/16 VDOT FY17 Revenue Sharing $ 2,200,000 Total VDOT: $1,100,000; County: $1,100,000) 7/27/16 Transfer from Robious (James River to $ 471,200 Riverpowns 6/28/17 Transfer from Route 60 (Alverser to Old $ 500,000 Buckingham) 7/1/17 VDOT FY18 Revenue Sharing $ 3,400,000 VDOT: $1,700,000; County: $1,700,000 7/9/18 Proposed VDOT FY19 Revenue Sharing $60,207 (VDOT.- $30,103.50, County $30,103.50 TOTAL $ 7,250,407 PROJECT ESTIMATE Prelimina Engineering $ 450,000 Right -of -Way $ Utility Relocation -250,000 $ 700,000 Construction Engineering $ 250,000 Construction $ 4,571,165 Construction Contingency $ 1,029,242 Total $ 7,250,407 ROBIOUS ROAD (COUNTY LINE TO ROBIOUS FOREST WAY) WIDENTING PROJECT CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: March 14, 2018 Item Number: 16-A. Subiect: PUBLIC HEARING: Request to Quitclaim a 0.007 -Acre Parcel of County Property Adjacent to Great Falls Circle County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a deed to quitclaim a 0.007 -acre parcel of county property adjacent to Great Falls Circle. Summary of Information: 6801 Woolridge Road Moseley, L.P. has requested the quitclaim of a 0.007 -acre parcel of county property adjacent to Great Falls Circle as shown on the attached plat for the development of Pine Valley @ Magnolia Green, Section 2. This request has been reviewed by county staff. Approval is recommended. District: Matoaca Preparer: John W. Harmon Attachments: 0 Yes F-1 No Title: Real Property Manager Or) 00-97 "VICINITY SKETCH PUBLIC HEARING: Request to Quitclaim a 0.007 Acre Parcel of County Property Adjacent to Great Falls Circle TWIN FALLS REQUEST TO, QUITCLAIM _JL ENDER J N -A- 1 inch = 417 feet 2m \ � I \ o J v°o / N Emyr °a a^oS Z ��Ect i 2 p��b NA SOT c'aNb g-2 mimT� mzT� x Tpxo i av�m ��n$a I ~S c p oai2 a aim of �� a' a a N"'�� o Foam momC� \ oma �ma o y2o ySF�c� m? �m2�b �12 /A�o�i HY au I � .vim i mamba �I>gg yT i { Nb�To v ZS m� a NtdD 9'Y�L' 9'tOG T w N \ ��-6gL9'EL1 111 y ci bvozT� m P 2 N m A w m m a7 � q - � n NTb Oi+2mU Nbbpvmb Nbbtli��cmb ,O \ � C r" 2ro°i2Pna �nm 2°'�=u$y Ar ti�2mN�nm 2 � xg u a d Ui "i '^I f2 to f` m,q�w C� �T ap.�AA2 mTb'C� T b to �; V D a Y+I�n mm Z gym,'', A� oN';'OOT O�'�yx�< A \ c•+ ti til a'' m ? M Sm ma mmm QQac m p r m�Ppp \ / a m �zrn foo O�t`'z�zn rn n y rnrn� �_no rn NAD 83 1 VASOUTHZONE z N �r0 m mO BIZ ADS r D [�N-1 O w Oy O T I M M 0 N S GROUP • • �• ns;aw r�;nFo*x:aW4axs. eRv.n�,..r�. s�hi�w�inza..,wm, vn xsus TE�9.7r.1J0.6500 FU SN.560.1016 wx.�.tlmmwu.cmn ftuhmoub ZIMCS-3ispatrb Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD, VA 23832 Account Number 6025752 Date March 07, 2018 Date Category Description Ad Size Total Cost 03/13/2018 Meetings and Events TAKE NOTICE That on March 14, 2018. at 6:00 p.m. or as sooi 2 x 16 L 87.00 TAME !flat m Narth 14, � R� at �0 pm a as san thereaft� as may be heardtheBoardofW+ Zofii towcou regular m¢QGoop�CeMt�Rblio irglbomof dCamty,Yr• giria, Iii ta�ider � r�lifrlam d a D�1 aae pari a` co�ry air• h �ac�llt to fit fall, �rtle• Dlfaraaf reg3rdNllgtl p m�aliaeiathe �eR' dWy Off�anChest�fIebCColady,`�rgnia,�dalay�e bya'lio• tereste� pales tcetrrem � hour of BaD am and S:UD p•m„ 4folllday tfaalgh ki�y The hearng a �d at a plc fadhy deigned to be atmssihle m per• sal; >ti�tll d�bi itis Nry perdu w� �at�r�s al the aa�slbi Ity of thefrility a rem forreamldemmrwdatbos#uldmPWAn. � & Biaidey, laerk to the Board, at ii&It�. Persals �edmg inter• prefer smicesfor � deaf narst notify the Geifito th° Board m iat� thaaiiard16,201& Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE That on March was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 03/07/2018 The First insertion being given ... 03/07/2018 Newspaper reference: 0000713617 Sworn to and subscribed before me this State of Virginia City of Richmond My Commission expires tnnberly E Harris ! A; "" P' 3 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 174 Meeting Date: March 14, 2018 Item Number: 19. Subiect: Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: of the Board of Motion of adjournment and notice of the Board of Supervisors meeting to be held on March 28, 2018, at 3 p.m. for a budget work session in Room 502 at the County Administration Building. Preparer: Janice Blakley Attachments: ❑ Yes Title: Clerk to the Board 0 No �i o �)