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07-28-2004 AgendaCHESTERFIELD COUNTY CHESTERFIELD, VIRGINIA 23832-0040 AG NDA BOARD OF SUPERVISORS KELLY E. MILLER CHAIRMAN DALE DISTRICT EDWARD B. BARBER VICE CHAIRMAN MIDLOTHIAN DISTRICT R. M. "DICKIE" KING, JR. BERMUDA DISTRICT ARTHUR S. WARREN CLOVER HILL DISTRICT RENNY BUSH HUMPHREY MATOACA DISTRICT LANE B. RAMSEY COUNTY ADMINISTRATOR DATE: July 28, 2004 PUBLIC MEETING ROOM TIME: 3:00 p.m. PAGE o o Approval of Minutes for June 23, 2004 (Regular Meeting) June 25, 2004 (Board Work Session) County Administrator's Comments A. Accreditation Awarded to the Con~unity Services Board ................ B. United States Fish and Wildlife Service Presentation ................. C. Determined Promise 2©©4 Briefing ....... Board Committee Reports Requests to Postpone Action, Additions, or Changes in the Order of Presentation 5. Resolutions and Special Recognitions A. Recognizing Mr. Robert L. Dunn, DuPont, Upon His Retirement ......... 4 B o Recognizing Deputy Chief Paul A. Shorter, Chesterfield Fire and Emergency Medical Services Department, Upon His Retirement C o Recognizing Career Detective Richard V. Reese, Police Department, Upon His Retirement ................. 8 6. Work Session o Regarding Proposed Growth Related Legislation for the 2005 General Assembly ........ 7. Deferred Items 10 o Streetlight Installation Cost Approval 20 Board of Supervisors Agenda Page 2 PAGE 8. New Business A. Appointments 1. Youth Services Citizen Board ............ 2. Disability Services Board ............. B. Streetlight Installation Cost Approvals ......... C. Consent Items 1. Adoption of Resolutions a. Recognizing Mr. Phillip Mitchell, Purchasing Department, Upon His Retirement ................... b. Recognizing August 3, 2004, as "National Night Out" in Chesterfield County ..................... c. Recognizing August 1-7, 2004, as "International Clown Week" . .......... d. Recognizing Lieutenant Ralph E. Bartley, Police Department, Upon His Retirement ..... e. Requesting Installation of a No Parking Sign in Monacan Hills Subdivision ........ 2. Approval of a Supplemental Agreement to the Existing Design Contract with The Design Collaborative for the Meadowdale Library Expansion ..................... 3. Approval of FY2005 Chesterfield Community Services Board Performance Contract ........ 4. State Road Acceptance ............... 5. Transfer of Funds from the Reserve for Capital Projects and from an Existing Capital Project Budget to Finance Pre-development Studies for Cloverleaf Mall ............ 6. Acceptance of Grant and Appropriation of Funds for the Community Services Board to Support Prevention Activities for Parents and their Children ................. 7. Creation of Two Senior Engineer Positions, Appropriation of Funds in Additional Revenue, and Set a Public Hearing on a Proposed Ordinance Amendment Relating to Department of Environmental Engineering Fee Change ........ 8. Authorization to Adjust Existing Cash Proffers in Previously Approved Zoning Cases by the Marshall and Swift Building Cost Index ....... 9. Set a Public Hearing to Consider the Appropriation of Funds in Federal Title IV-E Revenue Maximization Funds .......... 24 28 3O 38 40 42 44 46 49 51 52 59 62 64 76 78 Board of Supervisors Agenda Page 3 PAGE 8.C. Consent Items (Continued) 10. Changes in the Secondary System of State Highways, Hensley Road and Springford Parkway ..... 11. Acceptance of Parcels of Land a. For the Extension of Walmart Way 1. From the Trustee for Sam's Real Estate Business Trust ............. 2. From Wesley C. Stigall, Jr. and Jeanne L. Stigall ............... 3. From Wesley C. Stigall, Jr ........... 4. From Virginia Electric and Power Company .................... 5. From the Trustee for Wal-Mart Real Estate Business Trust ............. 6. From Conreal, LLC ............... b. Along the West Right of Way Line of Winterfield Road from Atack Properties, Incorporated ................... c. For Battery Dantzler Road and Battery Dantzler Court from Bermuda Triangle Property, LP ................... d. For Oaklake Crest Way from William B. and Gene H. DuVal ................. e. To Aid Lanco Homes in the Acquisition of Offsite Sewer and Temporary Construction Easements for Bendahl Valley, Section A ...... f. For the Extension of Battery Dantzler Road from Archie L. Lynch ............. 12. Approval of Utility Contracts a. For Countryside Christian Church ......... b. For Foxfield Subdivision ............. 13. Requests for Permission a. From Grant and Ebony Turner for an Existing Deck to Encroach Within a Sixteen-Foot Sewer Easement Across Lot 6, Cloverhill Estates ................ b. From Henry A. and Linda O. Steinruck for an Exception to the Use of Public Water for a Proposed Residential Structure Located on Gregory Pond Road ................. c. From Steven D. Barker and Teresa L. Harrison to Install a Private Sewer Service Within a Private Easement to Serve Property on Old Centralia Road .................. d. From Breckenridge Associates LLC for Concrete Stairs and a Concrete Compacter Pad to Encroach Within a Sixteen-Foot Water Easement Across the Property of Breckenridge Associates LLC ........................ 8O 86 89 93 96 100 103 107 110 114 117 118 121 123 125 128 132 135 Board of Supervisors Agenda Page 4 PAGE 8.C. Consent Items (Continued) 13. Requests for Permission (Continued) e. From Daniel R. and Wendy R. Hermes to Install a Private Water Service Within a Private Easement to Serve Property on Bailey Bridge Road .................... f. From John B. LeBlanc, II and Miriam C. LeBlanc for a Concrete Driveway to Encroach Within a Sixteen-Foot Drainage Easement Across Lot 102, Montclair at Southbend, Section 1 ......... g. From Jerald Thomas Lipford to Install a Private Sewer Force Main Line Within a Private Easement to Serve Property on Parker Lane ......... 14. Award of Construction Contracts a. To Bryant Electric Company, Incorporated for the Bailey Bridge Force Main - Phase I County Project .................. b. To W. L. Halley and Company, Incorporated for the Bailey Bridge Force Main - Phase II County Project .................. c. To National Gunite Incorporated for Repairs to the Falling Creek Dam ............. d. To Transdyn Controls, Incorporated for the Wastewater Supervisory Control and Data Acquisition (SCADA) System and Transfer of Funds ....................... 15. Approve Change Order #2 for Contract with Black and Veatch to Complete the Utility Rate Model ..... 16. Renewal of Leases of Property a. For the Construction Management Office ...... b. For the Office of the County Registrar ...... 17. Conveyance of an Easement to Virginia Electric and Power Company for the Relocation of Underground Cable for the Construction of a New Parking Lot at Robious Middle School ......... 18. Transfer District Improvement Funds a. From the Clover Hill District Improvement Fund 1. To the School Board to Purchase and Install a Message Board at Providence Elementary School ............... 2. To the Chesterfield County Health Center Commission for the Acquisition and Placement of Artwork ............. b. From the Clover Hill, Dale and Midlothian District Improvement Funds 1. To the Parks and Recreation Department for an After-School Program at Chalkley Elementary School ............... 2.To the Senior Center, Incorporated ...... 138 141 144 147 149 151 153 155 157 158 159 162 165 169 173 Board of Supervisors Agenda Page 5 PAGE 8.C. Consent Items (Continued) 19. Transfer District Improvement Funds (Continued) c. From the Bermuda, Clover Hill, Dale, Matoaca and Midlothian District Improvement Funds to the Chesterfield County TRIAD Program ...... d. From the Midlothian District Improvement Fund to the Police and Parks and Recreation Departments and to the School Board to Defray the Costs of the Midlothian Village Day Festival ...................... e. From the Bermuda, Dale, Matoaca and Midlothian District Improvement Funds to the Chesterfield County Health Center Commission to Defray Expenses for the Operation and Development of the "Festival For Ail Ages". .... o Hearings of Citizens on Unscheduled Matters or Claims 10. Reports A. Report on the Developer Water and Sewer Contracts .................... B. Report on the Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds and Lease Purchases .................... C. Roads Accepted into the State Secondary System ......................... D. Substantial Accord Determination Report on Matoaca Middle School Annex (Case 04PD0316) ..... 11. Dinner at 5:00 p.m. 12. Invocation Reverend James Cowles, Pastor, Saint Ann Catholic Church 13. Pledge of Allegiance to the Flag of the United States of America Eagle Scout David Caisse 14. County Administrator's Comments Chesterfield Chamber of Commerce Presentation of the Chesterfield County Site Plan Review Process Study ..................... 177 181 185 189 192 197 204 208 Board of Supervisors Agenda Page 6 PAGE 15. 16. Resolutions and Special Recognitions A. Recognizing John Tyler Community College and the Wider Horizons Program for Bringing Irish Exchange Students to Chesterfield County ...... B. Recognizing Boy Scout Troop 862 for Outstanding Community Service .................... C. Recognizing Boy Scouts Upon Attaining the Rank of Eagle Scout ................... 1. William Greer Harvey, Dale District 2. David Gregory Caisse, Hatoaca District Requests for Mobile ~ome Permits and Rezoning Placed on the Consent Agenda to be Beard in the Following Order: - Withdrawals/Deferrals - Cases where the applicant accepts the recommendation and there is no opposition - Cases where the applicant does not accept the recommendation and/or there is public opposition will be heard at Section 18 A. 04SN0205 B. 04SN0226 C. 04SN0247 D. 04SN0248 E. 04SN0249 F. 04SR0250 G. 04SN0258 H. 04SN0259 I. 04SN0266 J. 04SN0283 K. 04SR0323 Theodore Balsamo, Matoaca District Windsor Properties, Dale District Boze Investment, LLC, Bermuda District Branders Bridge LLC, Bermuda District Greenbriar Development LLC, Bermuda District Douglas J. and Deborah A. Hackman, Dale District Robert Reid and Melody Reid, Bermuda District Welco, LLC, Midlothian District Skinquarter Investments, LLC, Bermuda District JNB Company of Virginia, L.L.C., Clover Hill District Stephen Amos Miller, Jr., Bermuda District 209 211 213 Board of Supervisors Agenda Page 7 PAGE 17. 18. 19. Public Hearings Ao To Consider Amending an Existing Ordinance, Which Created the "Engleweed Sewer Assessment District". ...................... m o To Consider Re-adoption of an Amendment to the Transient Occupancy Tax Ordinance ......... C o To Consider the Adoption of a Resolution Authorizing the County to Contract Debt and Issue General Obligation Bonds and Requesting the Circuit Court to Order an Election on the Questions of Contracting Debt and Issuing General Obligation Bonds to Finance Public Improvements ..................... m o To Consider Amending the Central Area Plan Relating to the Chesterfield County Government Center and Surrounding Area of the County ....... E o To Consider Amending the Zoning Ordinance Relating to Lighting ................. F o To Consider Amending the County's Emergency Response Cost Recovery Ordinance to Allow the County to Recover Additional Costs and to Permit Restitution ...................... Go To Consider Acceptance and Appropriation of a Grant Awarded by the Department of Criminal Justice Services (DCJS) for the Law Enforcement Terrorism Prevention Program Grant .... Ho To Consider Amending Sections 17-2, 17-46, 19-181 and 19-185 of the Code of the County of Chesterfield, 1997, as Amended Relating to Family Divisions and Vehicle Storage Yards ..... Remaining Mobile ~ome Permits and Zoning Requests Adjournment ........................ 216 219 221 226 238 240 243 245 251