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07-28-2004 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July28, 2004 Subiect: County Administrator's Comments Item Number: 2.A. County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The Chesterfield Community Services Board has been informed by CARF (The Rehabilitation Accreditation Commission), that all mental health, mental retardation and substance abuse programs and services have been accredited for a period of three years, including the divisions of Psychosocial Rehabilitation; Integrated Behavioral Health Programs; Employment Services; and, Community Services. This accreditation outcome represents the highest level of accreditation, marking the third consecutive three-year accreditation awarded to the Chesterfield CSB by CARF, an international accreditation body. According to Brian J. Boon, Ph.D., President and CEO of CARF, "This achievement is an indication of your organization's dedication and commitment to improving the quality of the lives of the persons served.~ This accreditation extends through October 2006, and is a noted achievement and indication of the dedication and commitment of the Chesterfield CSB to improving the quality of lives of county residents who receive behavioral health services. Preparer: George E. Braunstein Title: Executive Director MH/MR/SA Department Attachments: -~ Yes No #00000~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: July 28, 2004 Item Number: 2.B. Subiect: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of Check to Chesterfield County from the U.S. Fish and Wildlife Service under the Refuge Revenue Sharing Act Summary of Information: Since 1935 the U. S. Fish and Wildlife Service has made annual revenue sharing payments to counties for refuge land under its administration. Chesterfield County receives these payments, as Presquile National Wildlife Refuge is located within its borders. Annual revenue sharing payments are based on ~ of 1% of the fair market value of refuge land, and can be used for any governmental purpose. Mr. Joseph F. McCauley, Refuge Manager for the U.S. Fish and Wildlife Service, will present a revenue sharing check in the amount of $5,130 to the County. These revenue sharing payments related to Presquile National Wildlife Refuge are appropriated each year as part of the budget process. The Adopted FY2005 Budget includes $5,300 in anticipated revenue sharing payments. Preparer: RebeccaT. Dickson Attachments: [----] Yes Title: Director, Budget and Management NO 000002 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subject: July 28, 2004 Item Number: 2.C. County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Battalion Chief David Bailey will brief the Board of Supervisors regarding the progress to date of preparations for the Determined Promise 2004 field exercise that will be conducted at Bensley Elementary School on August 6, 2004. The exercise is designed to test our response to a terrorist event. It is a multi-disciplined, regional event. Real world media and VIPs are expected to attend. Preparer: Lisa Elko Title: Clerk to the Board Attachments: Yes No #000003 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 28, 2004 Item Number: 5.A. Subject: Resolution Recognizing Mr. Robert L. Dunn, Environmental and Community Relations Manager, DuPont, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Mr. Ramsey requested that the following resolution be adopted. Summary of Information: Mr. Ramsey requests that the Board of Supervisors adopt this resolution for Mr. Bob Dunn, who is retiring from DuPont. Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: Ycs r-~No RECOGNIZING MR. ROBERT L. DUNN UPON HIS RETIREMENT WHEREAS, Mr. Robert L. Dunn, better known to many as Bob Dunn, is the Environmental and Community Relations Manager for DuPont; and WHEREAS, Mr. Dunn has had direct responsibility for assisting DuPont to achieve environmental excellence as an integral part of its business operations in Virginia; and WHEREAS, Mr. Dunn joined DuPont as a process engineer in 1965 after graduating from the Colorado School of Mines; and WHEREAS, his career with DuPont was interrupted as he served in the U. S. Army as an officer in the Corps of Engineers for a period of three years; and WHEREAS, Mr. Dunn returned to the Colorado School of Mines and earned his M.S. degree in Chemical Engineering; and WHEREAS, Mr. Dunn has been very active in the community, serving on various civic and professional boards, including as chairman of Central Virginia Waste Management Authority; chairman of the Virginia Manufacturers Association's Outreach Committee; Virginia Manufacturers Association Environmental Committee; Virginia Chemical Manufacturers Coalition Technical Committee; Chesterfield Public Education Foundation Board; and chairman of the Friends of Chesterfield's Riverfront; and WHEREAS, Mr. Dunn received the 1998 Mentor of the Year Award for his service on the Chesapeake Bay Program; and WHEREAS, Mr. Dunn retired from DuPont effective June 15, 2004; and WHEREAS, it is appropriate for this Board of Supervisors, on behalf of all Chesterfield County residents, to thank Mr. Dunn for his civic- minded service, especially in regard to protecting the environment and ensuring quality public education. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 28th day of July 2004, publicly recognizes Mr. Robert L. Dunn and extends appreciation for his active and dedicated involvement in his community, including important work on behalf of the environment and public education, congratulates him on his many years of successful work with Du?ont, and wishes him and his wife, Jeanne, much health, happiness and fulfillment in retirement. 000'005 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subiect: July 28, 2004 Item Number: 5.B. Resolution Recognizing Deputy Chief Paul A. Shorter Upon His Retirement August 1, 2004 County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Deputy Chief Paul A. Shorter for over 32 years of service to Chesterfield County Fire Department. Preparer: Paul W. Mauqer Title:Deputy Chief Attachments: Yes ~-~ No 000006 RECOGNIZING DEPUTY CHIEF PAUL A. SHORTER UPON HIS RETIREMENT WHEREAS, Deputy Chief Paul A. Shorter retired from the Fire and Emergency Medical Services (EMS) Department, Chesterfield County, on August 1, 2004; and WHEREAS, Chief Shorter began his career with the county as a dispatcher in Fire Alarm Headquarters on November 15, 1971 and has faithfully served the county for over 32 years in a variety of assignments; and WHEREAS, Chief Shorter was hired as a firefighter on July 1, 1973 attending Recruit School #3; was promoted to the position of Sergeant on June 1, 1974 and then again to Lieutenant in November 1, 1976; and achieved the rank of Captain on July 1, 1977, Battalion Chief on July 16, 1978, Senior Battalion Chief on January 5, 1990, and Deputy Chief on July 1, 1996; and WHEREAS, Chief Shorter faithfully served on the Shrink/Swell Soil Task Force formed by the county, lending his judgment and expertise to address a perplexing problem facing Chesterfield County homeowners; and WHEREAS, Chief Shorter's expertise was again tapped when he was asked to serve on a multi-departmental workgroup to develop the ~Project 2000 Planning Document" which was to guide the county in its future; and WHEREAS, Chief Shorter was instrumental in the research, planning, and site acquisition of what was to become the Bensley, Swift Creek, Centralia, Rivers Bend, Winterpock, and Courthouse Road Fire and EMS Stations; and WHEREAS, Chief Shorter coordinated the development of the first Heavy and Tactical Rescue Program for Chesterfield Fire and EMS and the first Career Development Program within the organization; and WHEREAS, Chief Shorter served as project coordinator for the successful development and implementation of the EMS Revenue Recovery Program, a program that has provided revenue to meet the future demands of emergency medical services in the county and serves as the model for others across the Commonwealth to emulate; and also served as project coordinator for the department's Advanced Life Support Workgroup, a workgroup that developed numerous options for the department to consider in meeting the demands of Advanced Life Support Care on an ever-increasing emergency medical workload; and WHEREAS, Chief Shorter served as project coordinator for the department's Staffing and Leave Management Team, a team that developed options for the department to efficiently manage its staffing demands and to more effectively manage the leave of its personnel; and WHEREAS, Chief Shorter displayed a caring attitude toward all those he came in contact with and demonstrated excellent teamwork skills, always willing to serve his co-workers, volunteers, and the citizens of Chesterfield County. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the contributions of Deputy Chief Paul A. Shorter, expresses the appreciation of all residents for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. 000007 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 28, 2004 Item Number: 5.C. Subiect: Resolution Recognizing Career Detective Richard V. Reese, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: The adoption of the attached resolution. Summary of Information: Career Detective Richard V. Reese retired from the Police Department after having provided over 26 years of service to the citizens of Chesterfield County. Preparer: Colonel Carl R. Baker Title: Chief of Police Attachments: Yes ~-~ No RECOGNIZING CAREER DETECTIVE RICHARD V. REESE UPON HIS RETIREMENT WHEREAS, Career Detective Richard V. Reese retired from the Chesterfield County Police Department on July 1, 2004 after providing 26 years of quality service to the citizens of Chesterfield County; and WHEREAS, Career Detective Reese faithfully served the county in the capacity of Patrol Officer, Detective, Senior Detective, Master Detective and Career Detective; and WHEREAS, Career Detective Reese served as an Auxiliary Police Officer before being employed by the Chesterfield County Police Department; and WHEREAS, during his tenure, Career Detective Reese served as a Field Training Officer and Field ID Technician; and WHEREAS, Career Detective Reese served as a member of the Special Response Unit, Marine Patrol and SWAT; and WHEREAS, Career Detective Reese received a Unit Citation Award as a member of the Anti-Crime Unit (formerly known as the Anti-Crime Task Force) for the successful conclusion of the investigation of a series of breaking and entering cases committed by two individuals and also received a Commendation Award for his work while serving as a member of the Anti-Crime Unit in the capture of suspects responsible for a series of commercial robberies; and WHEREAS, Career Detective Reese and his fellow members of the Anti- Crime Unit were recognized for their teamwork, rapid deployment, excellent display of covert surveillance skills, and officer safety skills in the arrest of felony murder suspects in the murder case of James Hoover; and WHEREAS, Career Detective Reese has received numerous letters of thanks and appreciation for service rendered from the citizens of Chesterfield County; and WHEREAS, Career Detective Reese has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Career Detective Reese's diligent service. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 28th day of July 2004, publicly recognizes Career Detective Richard V. Reese, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Career Detective Reese, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County. 000009 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 28, 2004 Item Number: 6. Subiect: Work Session on Proposed Growth Related Legislation for the 2005 General Assembly County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: At the June 25 board work session on growth issues, the board instructed staff to schedule a work session to discuss growth-related items requiring legislative changes that were identified at the work session. Attached are the items that were identified for discussion at the June 25th work session. Preparer: Steven L. Micas Title: County Attorney 0823: 66070.1 Attachments: Yes ~ No 0000~.0 O000:l.:l. ! I I 0 ~ 0 · 0 ~ 0 ~ 0000~4 0000:1_5 N 0000:1.6 0 ~ 0 00o015 OOO019 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: July28, 2004 Item Number: 7. Subiect: Streetlight Installation Cost Approval Deferral County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of a new streetlight installation in the Bermuda District deferred from the February 24, 2004 Board meeting. Summary of Information' Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; o There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; CONTINUED NEXT PAGE Preparer: Richard M. McEIfish Attachments: Yes Title: Director, Environmental En.qineerinq CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) o Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the desiqn cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. BERMUDA DISTRICT: Arrowfield Road, in the vicinity of 2405 Cost to install streetlight: $2,303.70 (Design Cost: $186.96) Does not meet minimum criteria for intersection or vehicles Der day For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. 00002 STREETLIGHT REQUEST Bermuda District Request Received: December 19, 2003 Estimate Requested: December 22, 2003 Estimate Received: February 9, 2004 Days Estimate Outstanding: 50 NAME OF REQUESTOR: ADDRESS: Mrs. Kaye Hendrick 14309 Ramblewood Drive Chester, VA 23836 REQUESTED LOCATION: Arrowfield Road, in the vicinity of 2405 Cost to install streetlight: $2,303.70 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Not Qualified, location is not an intersection Not Qualified, less than 400 Vehicles per Day Qualified Requestor or Staff Comments: Requestor states: "We are in the process of building a home at 2405 Arrowfield Road. We are at a dead-end street. It is very dark. People dump trash, park, and do all kinds of things there. We feel lighting this area will deter these activities. We have since purchasing this property have had to haul away four truck loads of trash that have been dumped there since our purchase. VDOT had to haul away another load that blocked the road. We also have had deer carcasses dumped here during hunting season. We have still to remove a dryer, a commercial heating unit, and a compressed air bottle, all of which have appeared since June 1st. We have also come up on two instances of teenagers selling drugs at the end of our driveway." 000022 Street Light Request Map July 28, 2004 This map is a copyrighted product of the Chesterfield County GIS Office. Street Light Legend ~ existing light · requested light N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 1,100 55O 1,100 Feet CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 4 Meetin~l Date: Subiect: July 28, 2004 Item Number: 8.A. 1. Nominations/Appointments to the Youth Services Citizen Board County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint members to serve on the Youth Services Citizen Board. Summary of Information: The purpose of the Youth Services Citizen Board (YSCB) is to advise the Board of Supervisors regarding planning and policies affecting youth development and to provide a community forum to focus on youth issues. TERMS EXPIRIN~ The terms of appointment for the following youth members of the YSCB expired June 30, 2004: Marcus Childress, Thomas Dale High School, Bermuda District Jessica Mears, Thomas Dale High School, Bermuda District James Dunford, Clover Hill High School, Clover Hill District Toral Gandhi, Clover Hill High School, Clover Hill District Preparer: Jana D. Carter Title: Director, Youth Plannin,q and Development Attachments: --~ Yes No 0O024 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 4 Anne Harison, Monacan High School, Clover Hill District Virginia Fuller, Monacan High School, Clover Hill District Ruta Patel, Meadowbrook High School, Dale District Xuan Pham, Meadowbrook High School, Dale District Ashley Smith, L.C. Bird High School, Dale District Katy Greenly, L.C. Bird High School, Dale District Devan Vaughan, Matoaca High School, Matoaca District Meghan Folster, Matoaca High School, Matoaca District Candace Rheinhart, Manchester High School, Matoaca District Joe Gayk, Manchester High School, Matoaca District Molly Dawes, Midlothian High School, Midlothian District Jennifer Barlow, Midlothian High School, Midlothian District George Tarasidis, James River High School, Midlothian High School Mary Conkright, James River High School, Midlothian High School The terms of appointment for the following adult members expired June 30, 2004: Diann DeLaPena, Dale District, adult member Shelby Porter, Bermuda District, adult member Marianne Feeney, Clover Hill District, adult member Lynne Foote, Matoaca District, adult member Henry Mack, Midlothian District, adult member APPOINTMENTS Bermuda District. Supervisor King has recommended that the Board reappoint Marcus Childress, a student at Thomas Dale High School, to the Youth Services Citizen Board for a term from July 1, 2004 through June 30, 2005. Mr. King also recommends that the board reappoint Diann DeLaPen&, an adult representative from the Bermuda district, to the Youth Services Citizen Board for a term from July 1, 2004 through June 30, 2007. Mr. King also recommends that the board appoint Jason Cannon, an adult representative from the Bermuda district, to the Youth Services Citizen Board for a term from July 1, 2004 through June 30, 2007. Mr. Childress, Ms. DeLaPena and Mr. Cannon, meet all eligibility requirements to fill the vacancies and have indicated their willingness to serve. Clover Hill District. Supervisor Warren has recommended that the Board reappoint Virginia Fuller, a student at Monacan High School, and Total Gandhi, a student at Clover Hill High School, to the Youth Services Citizen Board for a term from July 1, 2004 through June 30, 2005. O00025 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 4 Supervisor Warren also recommends that the Board nominate and appoint Sara Adcock, a student at Monacan High School, and Cari Mueller, a student at Clover Hill High School, to the Youth Services Citizen Board for a term from July 1, 2004 through June 30, 2005. Ms. Fuller, Ms. Gandhi, Ms. Adcock and Ms. Mueller meet all eligibility requirements to fill the vacancies and have indicated their willingness to serve. Matoaca District. Supervisor Humphrey has recommended that the Board reappoint Devan Vaughan, a student at Matoaca High School, and Candace Rheinhart, a student at Manchester High School, to the Youth Services Citizen Board for a term from July 1, 2004 through June 30, 2005. Mrs. Humphrey also recommends that the board reappoint Lynne Foote, an adult representative from the Matoaca district, to the Youth Services Citizen Board for a term from July 1, 2004 through June 30, 2007. Supervisor Humphrey also recommends that the Board nominate and appoint Bryce Burton, a student at Matoaca High School, to the Youth Services Citizen Board for a term from July 1, 2004 through June 30, 2005. Mr. Vaughan, Ms. Rehinhart, Mrs. Foote and Mr. Burton meet all eligibility requirements to fill the vacancies and have indicated their willingness to serve. Dale District. Supervisor Miller has recommended that the Board reappoint Katy Greenly, a student at L.C. Bird High School, and Xuan Pham, a student at Meadowbrook High School, to the Youth Services Citizen Board for a term from July 1, 2004 through June 30, 2005. Supervisor Miller also recommends that the Board nominate and appoint Amanda Seymour, a student at L. C. Bird High School, to the Youth Services Citizen Board for a term from July 1, 2004 through June 30, 2005. Mr. Miller also recommends that the board appoint Stephanie TomDkins, an adult representative from the Dale district, to the Youth Services Citizen Board for a term from July 1, 2004 through June 30, 2006. Ms. Greenly, Ms. Seymour and Ms. Tompkins meet all eligibility requirements to fill the vacancies and have indicated their willingness to serve. 000026 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 4 Midlothian District. Supervisor Barber has recommended that the Board reappoint Mary Conkright, a student at James River High School, and Jennifer Barlow, a student at Midlothian High School, to the Youth Services Citizen Board for a term from July 1, 2004 through June 30, 2005. Supervisor Barber also recommends that the Board nominate and appoint Lauren Edwards, a student at James River High School and Katie Valentine, a student at Midlothian High School, to the Youth Services Citizen Board for a term from July 1, 2004 through June 30, 2005. Mr. Barber also recommends that the board appoint Sharon Cason-Card, an adult representative from the Midlothian district, to the Youth Services Citizen Board for a term from July 1, 2004 through June 30, 2007. Ms. Conkright, Ms. Barlow, Ms. Valetine, Ms. Edwards and Ms. Cason-Card meet all eligibility requirements to fill the vacancies and have indicated their willingness to serve. Under existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. 00O027 Meetin~l Date: July 28, 2004 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Item Number: 8.A.2. Subject: Nominations/Appointments to the Disability Services Board County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to reappoint/appoint members to serve on the Disability Services Board. Summary of Information: The purpose of the Chesterfield Disability Services Board is to provide input to County agencies on service needs and priorities of persons with physical and sensory disabilities; to provide information and resource referral to local government regarding the Americans with Disabilities Act; and to provide such other assistance and advice to local government as may be requested. The Board will not provide direct services nor employ service delivery staff. Continued on next page. Preparer: N,qozi Ukeie Title: Human Services Specialist Attachments: -~ Yes No # 000028 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 The Clover Hill District is currently without proper representation on the Disability Services Board. The Clover Hill district is in need of one additional new member. The Disability Services Board would like to have Laura L. Hunter appointed as a member of the Disability Services Board. This vacancy term is from 1/01/03 to 12/31/05. Mr. Warren concurs with this appointment. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. The Board of Supervisors concurs with these appointments. 000029 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: July28, 2004 Item Number: 8.B. ect: Streetlight Installation Cost Approvals 2,ount¥ Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of new streetlight installations in the Clover Hill, Dale, and Matoaca Districts. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; o There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; CONTINUED NEXT PAGE Preparer: Richard M. McEIfish Attachments: Yes Title: Director, Environmental Enqineerinq ~-~No #000030 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) o Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. CLOVER HILL DISTRICT: In the Muirfield Green Subdivision Intersection of Muirfield Green Drive and Nuttree Woods Drive Cost to install streetlight: $4,745.20 (Design Cost: $185.86) Meets minimum criteria DALE DISTRICT: Kingsland Road, vicinity of 3815 Cost to install streetlight: $106.67 (Design Cost: $93.93) Does not meet minimum criterion for intersection MATOACA DISTRICT: In the Bayhill Pointe Subdivision Intersection of Battlecreek Drive and Erika Hill Drive Cost to install streetlight: $1,624.27 (Design Cost: $185.86) Meets minimum criteria For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. OOooal STREETLIGHT REQUEST Clover Hill District Request Received: March 29, 2004 Estimate Requested: March 29, 2004 Estimate Received: July 13, 2004 Days Estimate Outstanding: 106 NAME OF REQUESTOR: Brandermill Community Association ADDRESS: 3001 East Boundary Terrace Midlothian, VA 23112 REQUESTED LOCATION: Intersection of Muirfield Green Drive and Nuttree Woods Drive Cost to install streetlight: $4,745.20 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Qualified Qualified Qualified Requestor or Staff Comments: None Street Light Request Map July 28, 2004 This map is a copyrighted product of the Chesterfield County GIS Office. Street Light Legend ~ existing light · requested light N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 250 125 0 250 Feet STREETLIGHT REQUEST 00003;3 Dale District Request Received: April 20, 2004 Estimate Requested: April 21,2004 Estimate Received: June 26, 2004 Days Estimate Outstanding: 66 NAME OF REQUESTOR: Mr. Frank Young ADDRESS: 3815 Kingsland Road Richmond, VA 23237 REQUESTED LOCATION: Kingsland Road, vicinity of 3815 Cost to install streetlight: $106.67 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Not Qualified, location is not an intersection Qualified Qualified Requestor or Staff Comments: None 000034 Street Light Request Map July 28, 2004 EVELAKE RD This map is a copyrighted product of the Chesterfield County GIS Office. Street Light Legend ~ existing light · requested light N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 710 355 710 Feet 000035 STREETLIGHT REQUEST Matoaca District Request Received: Estimate Received: September 11,2003 June 30, 2004 Estimate Requested: September 12, 2003 Days Estimate Outstanding: 293 NAME OF REQUESTOR: Ms. Deborah Roush ADDRESS: 12601 Erika Hill Place Midlothian, VA 23112 REQUESTED LOCATION: Intersection of Battlecreek Drive and Erika Hill Drive Cost to install streetlight: $1,624.27 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Qualified Qualified Qualified Requestor or Staff Comments: Requestor states: "Our main concern is that this particular intersection is a bus stop for Alberta Smith Elementary students and it is very difficult to see the children standing at this location in the early morning hours. In the fall and winter months, the mornings are dark and foggy which only makes the problem worse. It is a very dangerous area with the current conditions being what they are." 000036 Street Light Request Map July 28, 2004 This map is a copyrighted product of the Chesterfield County GIS Office. Street Light Legend ~ existing light · requested light N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 400 200 400 Feet 000037 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: July 28, 2004 Item Number: 8.C,l.a. Recognizing Mr. Phillip Mitchell, Purchasing Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Mr. Phillip Mitchell of the Purchasing Department for providing 31 years of dedicated service to Chesterfield County. Preparer: Attachments: H, Edward James Ycs "-] No Title: Director of Purchasinq # 000035 RECOGNIZING MR. PHILLIP D. MITCHELL UPON HIS RETIREMENT WHEREAS, Mr. Phillip Do Mitchell retired on June 30, 2004 after providing 31 years of dedicated and faithful service to Chesterfield County; and WHEREAS, Mr. Mitchell began his tenure with the Department of General Services on November 19, 1973 as a Buyer who purchased goods, services, and construction for Chesterfield County Government and Chesterfield County Schools, and performed many other services and duties within the Department of General Services including supervision of the Sanitation Department and the Department of Buildings and Grounds; and WHEREAS, Mr. Mitchell was promoted to Assistant Director of Purchasing in September 1978 after the Purchasing Department became a separate department from the Department of General Services in January 1978; and WHEREAS, through study, dedication, and both written and oral examination, Mr. Mitchell received the prestigious honor of being the 230th individual within the United States, Canada, and Great Britain to be awarded the Certified Public Purchasing Officer (CPPO) designation by the National Institute of Governmental Purchasing on October 29, 1980; and WHEREAS, Mr. Mitchell was instrumental in the development and success of county's first automated financial system known as the Purchasing Encumbrance and Accounts Payable System (PEAP) which became operational in July 1978 and which brought many efficiencies to the financial and procurement operations of the county; and WHEREAS, Mr. Mitchell was again instrumental in the development and success of the county's current automated financial system which became operational on July 1, 1989; and WHEREAS, Mr. Mitchell was recognized for his excellent performance and customer service skills within the Purchasing Department by being nominated as the department's Employee of the Year in 1978 and again in 1995; and WHEREAS, Mr. Mitchell served successfully on many teams and special projects during his tenure with the county which along with his many decisions and actions both as a team member and individual was instrumental and was a contributing factor for the excellence which made it possible for the Purchasing Department on October 25, 1999 to be the eight public procurement entity within the United States, Canada, Ireland, and England and the first locality or state agency in Virginia to receive national accreditation for purchasing excellence by the National Institute of Governmental Purchasing; and WHEREAS, Mr. Mitchell has faithfully and effectively discharged his duties in each and every capacity with proficiency, dedication, and an unwavering commitment to provide excellent customer service to the many customers which the Purchasing Department serves in both county and school operations; and WHEREAS, Mr. Mitchell displayed a commitment to duty along with an unwavering commitment to the highest ethical and moral standards while continually seeking to obtain the best value for the taxpayers of Chesterfield County; and WHEREAS, Mr. Mitchell is the first employee to retire from the Purchasing Department; and WHEREAS, Mr. Mitchell will be tremendously missed for the quality and caliber of his commitment and performance in the Purchasing Department and to its many customers. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 28th day of July 2004, recognizes Mr. Phillip D. Mitchell and extends its appreciation for his 31 years of dedicated service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. 000039 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 28, 2004 Subiect: Item Number: 8.C.l.c. Resolution Recognizing August 1-7, 2004, as "International Clown Week" County Administrator's Comments: County Administrator: Board Action Requested: Mr. Miller requested that the following resolution be adopted. Summary of Information: Mr. Miller requests that the Board of Supervisors adopt this resolution in recognition of the important role that clowns play in bringing smiles, hope and joy to others. Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: Yes 000040 RECOGNIZING AUGUST 1-7, 2004, AS ~INTERNATIONAL CLOWN WEEK" WHEREAS, clowns have long been known as ambassadors of joy and goodwill; and WHEREAS, President Richard M. Nixon issued establishing National Clown Week in August 1971; and a proclamation WHEREAS, the resolution recognized that clowns bring happiness to children and adults around the world; and WHEREAS, Virginia Alley 3 is a volunteer organization that performs throughout the Greater Richmond area and surrounding counties, brightening the lives of all who are touched by these clowns' gifts of fantasy; and WHEREAS, in a world where daily headlines and newscasts can bring news of events around the world that are filled with sadness and tragedy, humor and the lighter side of life are valuable commodities; and WHEREAS, in recognition of the efforts of all clowns to spread their joy and bring laughter, "International Clown Week" has been proclaimed for the week of August 1-7, 2004. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 28th day of July 2004, recognizes the important role that clowns play in bringing smiles, hope and joy to millions of people all across the globe, including here in Virginia, and wishes all Virginia Alley 3 members, and clowns everywhere, continued merriment, and thanks them for the important role they play in society. 000041 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 28, 2004 Item Number: 8.C.1.b. Subiect: Resolution Recognizing August 3, 2004, as "National Night Out" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: This resolution is to recognize August 3, Chesterfield County. 2004, as National Night Out" in Preparer: Linwood Arrin,qton Title: Crime Prevention Officer Attachments: Yes ~ No O0004Z RECOGNIZING AUGUST 3, 2004, AS ~NATIONAL NIGHT OUT" IN CHESTERFIELD COUNTY WHEREAS, each year in August, communities across the nation band together to demonstrate their unity in the fight against crime; and WHEREAS, this show of solidarity by law-abiding citizens has been named ~National Night Out"; and WHEREAS, the National Night Out event taking place on August 3, 2004 will be the 21th annual event of this type; and WHEREAS, last year's National Night Out campaign involved citizens, law enforcement agencies, civic groups, businesses, neighborhood organizations and local officials from 10,000 communities in 50 states, U.S. territories, Canadian cities and military bases worldwide; and WHEREAS, National Night Out is designed to heighten crime and drug prevention awareness; and WHEREAS, this event also generates support for, and participation in, local anti-crime programs; and WHEREAS, National Night Out strengthens neighborhood spirit and the relationships between police and the communities; and WHEREAS, these events send a message to criminals that the communities are organized and fighting back against crime; and WHEREAS, Chesterfield County has as one of its strategic goals: "To be the safest and most secure community compared to similar jurisdictions"; and WHEREAS, National Night Out is an important component in the effort to achieve that goal. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby recognizes August 3, 2004, as "National Night Out" in Chesterfield County, Virginia; thanks police, neighborhood watch groups and all others who have joined to prevent crime; and urges all residents and businesses in Chesterfield County to turn on their porch lights and other exterior lights and to gather with friends and neighbors on August 3, 2004 to demonstrate their unity in the fight against crime. 000043 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 28, 2004 Item Number: 8.c.1.~ III Subject: Resolution Recognizing Lieutenant Ralph E. Bartley, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: The adoption of the attached resolution. Summary of Information: Lieutenant Ralph E. Bartley retired from the Police Department after having provided over 30 years of service to the citizens of Chesterfield County. Preparer: Colonel Carl R. Baker Title: Chief of Police Attachments: Yes ~-~ No 000044 RECOGNIZING LIEUTENANT RALPH E. BARTLEY UPON HIS RETIREMENT WHEREAS, Lieutenant Ralph E. Bartley retired from the Chesterfield County Police Department on July 1, 2004, after providing 30 years of quality service to the citizens of Chesterfield County; and WHEREAS, Lieutenant Bartley faithfully served the county in the capacity of Dispatcher, Patrol Officer, Investigator, Sergeant, and Lieutenant; and WHEREAS, during his tenure as Sergeant, Lieutenant Bartley served as one of three sergeants designated to manage/supervise large scale search and rescue operations; and WHEREAS, in February 1998, Lieutenant Bartley was appointed to coordinate a program for department ground search and rescue managers for lost or missing children, Alzheimer's and mentally challenged persons; and WHEREAS, Lieutenant Bartley co-authored the Domestic Violence Policy and was a member of the Domestic Violence Task Force from 1988 through 1991; and WHEREAS, Lieutenant Bartley was one of the first members trained as a breathatyzer operator, working in conjunction with the Virginia Alcohol Safety Action Program; and WHEREAS, Lieutenant Bartley developed the original concept of the Special Response Unit and co-authored the training manual and also served as Commander of the Unit; and WHEREAS, Lieutenant Bartley served as a member of the Central Virginia Fugitive Task Force from November 1993 to October 1996; chairman of Police Accident Review Board from November 1997 through September 1999; and chairman of the Chesterfield County Joint Accident Review Board from October 1998 through October 1999; and WHEREAS, Lieutenant Bartley received a Certificate of Achievement for his dedication to duty while serving as a member of the Accreditation Team, which was instrumental in the Police Department becoming fully accredited; and WHEREAS, Lieutenant Bartley served as the liaison between the Police Department and the courts, Commonwealth's Attorney and Magistrate's Office; and WHEREAS, Lieutenant Bartley was a 1999 graduate of TQI University; and WHEREAS, Lieutenant Bartley served as a member of the Chaplains Committee, responsible for managing the training program relevant to their position with the Police Department and has been a member of the Central Virginia Crime Clinic #2 since 1996; and WHEREAS, Lieutenant Bartley is a charter member of Lodge #47 Fraternal Order of Police; and WHEREAS, Lieutenant Bartley has received numerous letters of thanks and appreciation for service rendered from the citizens of Chesterfield County and has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Lieutenant Bartley's diligent service. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Lieutenant Ralph E. Bartley, and extends on behalf of its members and the citizens of Chesterfield County appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. 000045 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 28, 2004 Item Number: 8.C.1.s,m Subiect: County Administrator's Comments: Resolution Requesting Installation of a No Parking Sign in Monacan Hills Subdivision County Administrator: Board Action Requested: Adopt the attached resolution to request installation of a no parking sign in Monacan Hills Subdivision. Summary of Information: The County has received a petition from residents in Monacan Hills Subdivision requesting restricted roadside parking along McCauliff Drive and McCauliff Court because of safety concerns for children walking to the school bus stop. The Virginia Department of Transportation can install a "RESIDENT PARKING ONLY 7:00 AM to 9:30 AM SCHOOL DAYS"at the intersection of McCauliff Drive and Coralberry Drive upon receipt of the attached resolution. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: Ycs -'-]No # 000046 CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors held in the Public Meeting Room at the Chesterfield Administration Building on JULY 28, 2004, at 3:00 p.m. RESOLUTION WHEREAS, roadside parking on McCauliff Drive and McCauliff Court are causing unsafe conditions for children walking to school bus stops; and WHEREAS, the County has received a petition requesting the installation of a "RESIDENT PARKING ONLY 7:00 AM - 9:30 AM SCHOOL DAYS" along those streets; and WHEREAS, it is the desire of the County that the danger to the school children be reduced. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby requests the Commissioner to install "RESIDENT PARKING ONLY 7:00 AM- 9:30 AM SCHOOL DAYS" at the intersection of McCauliff Drive and Coralberry Drive facing east, for the health and safety of the citizens. Certified By: Lisa Elko Clerk to the Board of Supervisors 000047 44 8TON~GROP Pt. MONACAN HIGH SCHOOL 404 612 613 71t 11~Q0 4 m 7t2 7t8 11807 e,kl 11~oe 000045 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: July 28, 2004 Item Number: 8.C.2. Subiect: Approval of a Supplemental Agreement to the Existing Design Contract for the Meadowdale Library Expansion in the Amount of $507,430 County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to execute a Supplemental Agreement, in the amount of $507,430, with The Design Collaborative for the design of the Meadowdale Library Expansion. Summary of Information: In December 2001, Chesterfield County awarded a contract for a programming/ feasibility study and design of the Meadowdale Library expansion to The Design Collaborative. The study portion has been completed and the design is now ready to commence. This Supplemental Agreement will add the design portion of the contract. The design will include renovation of the existing library facility and will increase the square footage to 20,000 in order to meet the growing demand for library services in this area. Site development will increase the parking available to meet the library's goals and facilitate improved site circulation and security. Preparer: Francis M. Pitaro Title: Director of General Services Attachments: -~ Yes No 000049 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: July 28, 2004 Budget and Management Comments: This item requests that the Board approve a supplemental agreement to the existing design contract for the Meadowdale Library Expansion project in the amount of $507,430. Funds are available in the current CIP to award the supplemental agreement. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement O000SO CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subject: July 28, 2004 Item Number: 8.C.3. County Administrator's Comments: FY2005 Chesterfield Community Services Board Performance Contract County Administrator: Board Action Requested: Approve the FY2005 Performance Contract between the Chesterfield Community Services Board and the Virginia Department of Mental Health, Mental Retardation, and Substance Abuse Services. Summary of Information: The State Code of Virginia Section 37.1-198 requires the governing body of each CSB to approve the annual performance contract through a formal vote. The CSB Board signed the FY05 Performance Contract at a regular meeting held on June 19, 2004. The performance contract describes the scope and requirements of both the CSB and State and includes exhibits that detail: all revenues, costs, number of persons projected to be served, and the types of services to be provided. The performance contract provides resources for infants, children, adolescents and adults in areas of mental health- $7,867,600, mental retardation-S14,416,300 and substance abuse-S3,319,400. These funds were made a part of the FY2005 county budget. A copy of the performance contract document is filed with the Deputy County Administrator, Human Services. Preparer: George Braunstein Title: Executive Director Attachments: -~ Yes No 000051 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 28, 2004 Item Number: 8.C.4. Subiect: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Bermuda: Ashley Forest, Section C; a portion of Ivyridge, Section A Littlebury, Section 1 Oxley Midlothian: Kings Farm at Riverdowns Lenox Forest at Riverdowns, Section 2 Preparer: Richard M. McEIfish Title: Director, Environmental En,qineerinq Attachments: Yes 0000~;~ TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - Ashley Forest, Sec. C; a portion of DISTRICT: BERMUDA MEETING DATE: 28 July 2004 ROADS FOR CONSIDERATION: BLACK GUM TR POPLAR VIEW PL WELLSPRING RD Vicinity Map: Ashley Forest, Sec. C; a portion of BLACK G TE,R 000058 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - Ivyridge, Sec.A DISTRICT: BERMUDA MEETING DATE: 28 July 2004 ROADS FOR CONSIDERATION: IVYRIDGE CT IVYRIDGE DR IVYRIDGE TN Vicinity Map: Ivyridge, Sec. 1 000054 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - Littlebury, Section 1 DISTRICT: BERMUDA MEETING DATE: 28 July 2004 ROADS FOR CONSIDERATION: LITTLEBURY CT LITTLEBURY DR LONGMEADOW CR PRINDELL CT QUIXTON LN Vicinity Map: Littlebury, Section 1 000055 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - Oxley DISTRICT: BERMUDA MEETING DATE' 28 July 2004 ROADS FOR CONSIDERATION' OXLEY CT OXLEY DR Vicinity Map' Oxley 0000,~6 TO: Board of Supervisors FROM' Department of Environmental Engineering SUBJECT: State Road Acceptance - Kings Farm at Riverdowns DISTRICT: MIDLOTHIAN MEETING DATE: 28 July 2004 ROADS FOR CONSIDERATION: COTESWORTH VVY KINGS FARM CT KINGS FARM DR POND CHASE DR POND CHASE PL RIVERDOWNS SOUTH DR Vicinity Map: Kings Farm at Riverdowns soU~ 0000~7 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - Lenox Forest at Riverdowns, Section 2 DISTRICT: MIDLOTHIAN MEETING DATE: 28 July 2004 ROADS FOR CONSIDERATION: FOREST CREEK DR RIVERDOWNS NORTH CT RIVERDOWNS NORTH DR RIVERDOWNS NORTH MEWS PLANTERS WALK CT PLANTERS WALK DR Vicinity Map: Lenox Forest at Riverdowns, Section 2 0000.':;$ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Date: Jul~ 2004 Item Number: 8.C.5. Subject: Transfer $65,000 from the Reserve for Capital Projects and $20,000 from an Existing Capital Project Budget to Finance Pre-development Studies for Cloverleaf Mall County Administrator's Comments: /~___~ J ,/~~ County Administrator: Board Action Requested: Transfer $65,000 from the Reserve for Capital Projects and $20,000 from an existing capital project budget to finance pre-development studies for Cloverleaf Mall. Summary of Information: Chesterfield County has partnered with Chesapeake Realty Ventures LLC (CRV), an experienced developer with main offices in Baltimore, Maryland to redevelop the Cloverleaf Mall site. Numerous activities and studies are required before we can proceed with development. These activities and studies will be shared between CRV and Chesterfield County. CRV will be responsible for 1) development programming to include site density and location study, market potential assessment, site opportunity and constraints analysis, and preliminary site concept study; 2) supply/demand analysis, and 3) development presentation materials. Preparer: Thomas E. Jacobson Attachments: ~ Yes NO Title: Director of Revitalization # 000059 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Meeting Date: July 28, 2004 Summary of Information (continued) Chesterfield County will be responsible for the site master plan to include land use, preliminary engineering analysis and cost estimates, and wetland delineation on adjacent undeveloped property, and related pre-development analysis. The cost of Chesterfield County's component of this work is $85,000 of which $20,000 is currently appropriated for Eastern Midlothian Turnpike studies and $65,000 is proposed for transfer from the Reserve for Capital Projects. The schedule mutually developed between the County and CRV calls for the pre- development studies and activities to be conducted through the summer and fall of 2004, with the development of necessary zoning changes to be prepared and submitted to the County in late 2004 or early 2005. 000060 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: July 28, 2004 Budget and Mana.qement Comments: Funding in the amount of $20,000 is available for transfer from the Eastern Midlothian Turnpike project budget. Additionally, the county's Reserve for Capital Projects has a balance of $2,662,312; a transfer of $65,000 for Pre- Development Studies for Cloverleaf Mall will leave a new balance of $2,597,312 in this reserve account. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000061 CHESTERFIELD COUNTY BOARD OFSUPERVISORS AGENDA Page I of 2 Meetin~l Date: Subiect: July 28, 2004 Item Number: 8.C.6. Acceptance of Grant and Appropriate Funds for the Community Services Board County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to accept and appropriate $58,731 for a Strengthening Families Initiative grant awarded by the State Department of Mental Health, Mental Retardabion, and Substance Abuse. Summary of Information: The State Department of MHMRSA awarded this competitive based grant to support prevention activities for parents and their children. The CSB in collaboration with various community partners such as the Chesterfield Partnership for Youth, Ettrick Elementary, parents, and the Cities in School Program has designed a prevention program that will train parents teams to foster better communication between parents and children, strengthen family managements skills, strengthen youth ties to the community, reduce the prevalence of alcohol, tobacco, and other drugs, and improve coordination of substance abuse prevention programs. Preparer: George Braunstein Attachments: Ycs '~No Title: Executive Director # O000~;:e CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: July 28, 2004 Bud.qet and Mana.qement Comments: The Community Services Board is requesting the acceptance and appropriation of grant funds from the State Department of Mental Health, Mental Retardation, and Substance Abuse. The grant amount is $58,731 and requires no local cash match. The funds will be used to provide prevention activities for parents and their children. Preparer: Rebecca T. Dickson Title: Director, Budget and Management 0000{;3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meeting Date: July 28, 2004 Item Number: 8.C.7. Subiect: Creation of Two Senior Engineer Positions, Appropriation of $74,000 in Additional Revenue, and Set a Public Hearing on a Proposed Ordinance Amendment Relating to Department of Environmental Engineering Fee Change County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to: Approve the Creation of Two Senior Engineer Positions, Appropriate $74,000 in Additional Plans Review Revenue, and to Set a Public Hearing date of August 25, 2004, to consider the attached amendment relating to an Environmental Engineering fee change. Summary of Information: Environmental Engineering has seen a dramatic increase in the average number of monthly submissions of new subdivisions, an increase of seventy-five percent on a per month basis since January 2001. At that time there was an average of four new plans submitted per month. By the end of June 2004 the average number of plans coming in per month has risen to slightly more than seven. As a result of this increasing number of plans submissions, the Department's ability to meet a state mandated 45-day initial review period CONTINUED NEXT PAGE Preparer: Richard M. McEIfish Attachments: Yes Title: Director, Environmental En,qineerinq No 000064 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information: (Continued) has fallen from 100% compliance in FY 2001, and years previous, to less than 2% compliance in FY-2004. Staffing in the Subdivision Review section has remained static with one Principal Engineer and two Senior Engineers since July 1996. As of July 16, 2004 there are 33 subdivision plans under staff review. There are 55 plans awaiting their initial review, the oldest of which was submitted on January 28, 2004. In order to fund these positions at a total first year cost of $122,850 (recurring annual cost of $110,100), staff is requesting several changes to the FY2005 adopted budget. As a partial funding method for these two positions, staff has determined that the per lot/per commercial acre portion of the Program Administration Fee be increased by $10.00, from $50.00 to $60.00. It is anticipated that this increase will generate $38,850 in additional revenue. The last time this fee was increased was July 1, 1998. The additional revenue (generated from the fee increase) in combination with the volume driven revenue increase of $74,000 and an estimated overtime expenditure savings of $10,000 from within the departmental budget will fully fund the cost of the new positions. In order to increase the per lot/per commercial acre Program Administration Fee in Erosion and Sediment Control Ordinance of the County Code, the Board is being requested to hold a public hearing to consider amendments to that section. The impact of hiring two new Senior Engineer positions (subsequent to orientation and training) is anticipated to relieve the pressure of plans awaiting review and bring, and maintain, the subdivision review process back in line within the State mandated review period requirement of 45 days. The development community is aware that the Environmental Engineering Department is looking into hiring additional subdivision review engineers. Although funding options have not been discussed, the development community is also aware of Chesterfield County philosophy, "development pays for development." Staff is also working toward developing a temporary peer-review process to help with the current backlog. 000065 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: July 28, 2004 Bud.qet and Manaqement Comments: This request involves the creation of two senior engineer positions at an estimated cost of $122,850 for FY2005 (annual recurring estimated cost of $110,100) to alleviate the backlog of plans waiting to be reviewed in the Environmental Engineering Department. Because of the number of plans being submitted for review, additional volume driven revenue of $74,000 is requested to be appropriated as an offset to the cost of the positions. In addition staff is requesting the Board of Supervisors to set and hold a public hearing to consider a fee change of $10 in the per lot/per commercial acre portion of the program administration fee. This fee change is anticipated to generate an additional $38,850 in FY2005 and will need to be appropriated pending approval of the increase. The balance of $10,000 will be addressed through a reduction in overtime expenses within the Environmental Engineering current budget allocation. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000066 B~C,KGROUND; Despite, or in spite of, prognostication of doom and gloom in the economy, the development community has obvio~ly taken advantage of lowering interest rates to create a subdivision development climate, in terms of the number of new developments, which is rem/n/scent of the early 1980s. It is anticipated that, even with small increases in the cost of money, this trend will. centinue. As an example, EnvirOnmental En~neering has seen a steady increase in the average number of monthly submisSions of new suMi~sions of seventy percent on a per month basis since January 2001. At that time we were receiving an aVerage of four new plans per month. By the end of June 2004 the average number of plans coming in per month has risen to seven; in FY 2001 we took in an average of 4 new su~i~Sions plans a month, we received an average of slightly more than 7 plans per month for FY 2004; this ~uates to an ~Ual increase in plan submit~ls of 75 percent over the last three fiscal years. During the same period the prime lending rate decreased by 57.8 percent, One can track the progression of increase in plans submittals as it relates ~ the prime lending rate. It Can be obsemed on the graph below that increases in plan submittal generally track six to seven months behind changes in the prime rate. Significantly, from the trend line, the rate of plans submissions can be seen to continue to increase into the next fiscal year. Plan Submissions and Prime Rate t6 14 12 10 8 6 4 2 0 10% 9% 8% 7% 6% 5% 4% 3% 2% 1% 0% Pta n S u b m is s ion s ..... P r im e Rat e ........... P la n S u b m i s s ion s T r end L i n e The increase in the rate of development stemming frem the lowering of the prime rate can also be seen in the department revenues for the last five fiscal years. In FY2000 revenue from Program Ad~nistration Fees (PAF) was 26.2% (859,040) over target; for FY 2004 PAF's are 37.6% ahead of the target, or $101,765. Program Administration Fees - Percent Over Target and Prime Rate 60.0% 5o.o% 40,0% 30,0% 20,O% I0,0% 0,0% FY 20~ 11 FY 2001 FY 2002ii FY 2003 It FY 2004 1ti FY 2005 ]ESt 225,600 I 225,600 250,600 t 250,60:0 i 270,6~ I 285,100 Year and Target ~Percent Revenue in Excess of Target OQuarrerly Average Prime Rate The grows in the number of plans, couples with their increasing eomplexiW (e.g., the two-phase erosion control plan), especially for projects in the Upper Swi2 Creek Watershed, has had an alarming impact on our ability to meet the state mandated 45 day limit for initial plans review. Despite accumulating some 720 hours in unbudgeted straight time overtime for engineer plans review, at a cost of $22,000, we remain significantly behind the curve for meeting the state requirement, thus failing to not only meet the state requirements, but substantiMly failing to meet the nee~ of our customers in terms of timely reviews. The graph below illustrates the overall increase in initial review times. Days Initial Review Days - 120 New Subdivision Projects submitted between 1 July 2002 and 23 December 2003 60 20 Cumulative Average ...................... Initial Review Days .......... Overall Average ...................... State Mandated Dayst Note that after April 3, 2003, only one initial review of a submitted subdivision plan was completed within the state mandated 45 days. That means that since April 2003 only one out of filly-six plans was reviewed within the 45 day limit; 98*3% of plans were noL The graph below illustrates this performance in detail. Initial Review Days - 56 New Subdivision Projects submitted between 3 April 2003 and 23 December 2003 I I I I I I I I I I I I I I I I I I I I I I i I I I I I I I I I I I Initial Review Days . Cumulative Average .......... State Mandated Days ....... Overall Average Significantly missing from both of the above graphs are the fifty-five subdivision projects that, as of this writing, have been Submitted sin~ 27 January 2004, and have yet to receive even their initial review. The below ~aph shows the length of time we have had each of these plans in our possession ready for review. 55 New Subdivisions Submitted since 28 January 2004 to 15 July 2~4 55 53 5t 49 47 45 43 41 39 37 35 33 3', 29 27 25 23 21 19 17 15 13 11 9 7 5 3 ~Days Waiting Review ~ State Mandated Days 195 t80 165 150 135 120 90 60 30 t5 0 Were a review to commence on the oldest set of plans yet to be reviewed today, we have already had it in our possession for 185 days. It passed the state mandated erosion control review limit 140 days ago and will on the average take an additional two weeks to review to standard. Thus, if the renew started today, there wilt be a minimum of 200 days from submittal to complete the initial review of these plans. One of our primary performance goals is to achieve an average initial review of a new subdivision within the state mandated 45 days. As can be seen in the below accompanying graph, the number of days to ac~eve completion of an initial review has been steadily rising since FY 1999. This has been illustrated in our budget presentations for the years noted and fbr FYs 2005 and 2006. Especially alarming is the more than tripling of O000G:9 average initial review days between FY 2002 and what is projected for FY 2004. Average Days to Complete Initial Reviews New Subdivisions 140 ~ ~ 119 120 100 4 60 40 J- 20 O, 16 2O 41 39 FY 1999 FY 2000 FY 2001 FY 2002 FY 2003 FY 2004 The increase in average time to complete an initial review h~/ts bases in the increasing complexity of submitted plans, primarily due to increasing requirements for water quality standards, especially in the primary development area of the Upper Swift Creek Watershed, and in the increasing number of new plans submittals due to the economic climate. We, obviously, have no control over the latter and, in fact, should be pleased with the apparently robust economic picture. While one might think we would have some control over the former, in reality we do not as most, if not all, new and more complex regulations and requirements are rooted in such imposed upon the County through state and federal regulation. Under the current state erosion and sediment control law, if the department fails to request any changes to a submitted plan with in 45 calendar days of submission, then the erosion and sediment control portion of the plan is automatically approved as is, and may be deemed so, by the land owner, whether that portion of the plan in subsequent review is found to be adequate for environmental protection or not. The state Department of Conservation and Recreation conducts program reviews of om- erosion control program. ~ese reviews focus on four p~mary areas: administrahon, eros/on control plans review, erosion control i~Pections, and enforcement: In the last review our program was rated as "Inconsistent" with minimum:state regulati°ns in three of these four areas, administration, inspections, and enforcement. Only our plans review area was rated as "Consistent." While, and without going into great detail here, we have taken steps to correct deficiencies in those areas which resulted in the inconsistent ratings and our priam is now "Consistent". We now see that the previous tone consistent area, and the tynchpin for the entire program., is in such a condition that were there to be a program review conducted tomo~ow there is absolutely no doubt that ~Jhe plans rev/ow area would be rated as highly inconsistent. From the position of the development community, while an approval of the erosion control portion of a subdivision plan through the expiration of the 45-day review period eliminates one hurdle to total plan approval, it does not mean they mn obtain a Land Disturbance permit and begin construction. County ordinance requires approval of both the erosion control portion and the road and drainage portion of a submittal prior to issuance of a Land Disturbance Permit. Presuming a given set of plans is not reviewed within 45 days and the erosion control portion, then, is automatically approved, the developer is still going to have to wait an additional 75 days, on average, before completion of the initial review oft. he road and drainage portion before being able to apply for his Land Disturbance Permit. Past history has shown us that the average set of plans is reviewed an average of 3.7 iterations before final approval, which, including redesign time on the part of fi~e private sector consultant engineer, consume an average of 62 days each. Adhering to the historical pattern, then, a developer can expect to be able to apply for a new subdivi~on Land Disturb~ce Permit some 288 days after his initial plan submission. The following graphs show the progression and trends in the actual number o£plans submitted, includim~g tensions; trend tine for indi~dual initial rmdew days; and the average days to subdivision plan approval, 450 400 350 300 250 200 150 100 50 0 Subdivision Plans Submitted per Fiscal Year I FY 1999 FY 2000 FY 200 ] FY 2002 F Y 2003 FY 2004 Bl lnitial Submission ~lRevisions ~Totat Plans Reviewed 180 160 140 120 100 60 40 0 Trend Line for Days To Complete Initial Reviews 258 New Subdivisions from 7/1/1999 to Present ~Days to Complete initial Reviews ~""~'~Trend for Initial Reviews 0000'7 300 Days to Approval 25O 2OO 150 209 193 204 100 50 0 FY 1999 FY 2000 FY 2001 FY 2002 FY 2003 FY 2004 Additionally, the available data can be used to show the relationship between the number of new submissions per month with the average number of days to complete an initial review in the same month: Trends in Monthly plan Submissions vs Monthly Average Days for lnit~at Review 12 ~ T 300 10 ~4 250 6 ~ t50~ ~Days to Complete Initial Reviews ~,Projected Plan Submittals The trends in the economic environment for subdivision development are clearly tied to the prime lending rate. It is also apparent that as long as the prime rate stays below 5.5% that there will continue to be a high rate of development in Chesterfield Count>,. As a result, there will continue to be a monthly rate of plan submissions that is more than twice what we were exper/eneing just five years ago. This inerea~ in submissions, while increasing revenues for Program Administration Fees places a performance burden on the 000072 existing staff that precludes the department from meeting state programmatic requirements and the turnaround time demanded by our customers. While we are taking in a five-year fiscal year average of $73,430 in excess to target revenue resulting from increased submittals, we are spending the equivalent of 54.3% of a Senior Engineer's salary ($22,000) for 34.6% of one man-hour-year (720/2080 hours). We are still, even with overtime, unable to reduce initial review times. Again, we have a backlog of thirty-three plans that have yet to be reviewed that stretches back to January. RECOMMENDATION: It is recommended that two new Senior Engineer position be created in Environmental Engineering. The operational and capital costs for two Senior Engineer positions are: Costs - Senior Engineer Positions Personnel Costs Salary FICA Health VRS Retirement Total Personnel Costs Annual Operating Costs IST Maintenance & Charges Engineering Software Support Telephone Service Total Operating Costs Sr. Engineer Sr. Engineer Total 40500 40500 81000 3100 3100 6200 3800 3800 7600 5800 5800 11600 53200 53200 106400 75O 80O 30O 1850 750 1500 800 1600 300 600 1850 3700 Total Annual Costs 55050 55050 110100 One-Time Non-Capital Furniture & Equipment Office Furniture Computer & Office Software Engineering Software Desk Telephone Total One-Time Costs 1000 1000 2000 3000 3000 6000 2000 2000 4000 375 375 750 6375 6375 12750 Total Costs 61400 61400 122850 Based upon the existing trends, we estimate that revenues for plan review fees (budget line 42250) in FY 2005 will be a minimum of $74,000 over the budget target of $285,100. Two new positions will also end the need to pay overtime to existing review engineer staff, a savings of $22,000, based on FY 2004 spending. The balance of the cost of these positions can be made up in a minor adjustment to the incremental per-lot/per-acre potion of the review fees. The Board of Supervisors, however, must approve this adjustment, as this is a fee that is set through the budget process. Off-setting fund sources for these two positions, then, are identified as: 000073 Offsetting Funds Sources for Two Senior Engineer Positions Soug'ce Excess to Target Plans Review Revenue Increase Incremental Review Fee by $10.00 85 Commercial Sites at 6 acres each 75 Subdivisions at 45 lots each Funds from Department Operations Contribution 74000 Total 74000 5100 791O0 33750 112850 10000 122850 Increasing the per-lot incremental fee for subdivisions and the per-acre incremental fee for commercial sites by $10.00 will produce an additional $38,850 in plans review revenue. Combined with the anticipated excess to target revenue in the same line there will be a total of $112,850 in additional revenue. The department will be able to apply $10,000 in funds saved from department operations through elimination of overtime. In combination, these sources will provide sufficient offsetting revenue and savings to fund these positions. 0000?4 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 8-13 RELATING TO EROSION AND SEDIMENT CONTROL PROGRAM ADMINISTRATION FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 8-13 of the Code o£ the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 8-13. Fees. (a) The applicant shall pay a program administration fee to the county at the time that he submits to the environmental engineer an erosion and sediment control plan. The amount of the fee shall be: (i) For an erosion and sediment control plan for land which is 10,000 square feet or larger and not located in a proposed subdivision: $1,360.00, plus $50.00 $60.00 for each acre of land to be disturbed. (ii) For an erosion and sediment control plan for land which is 10,000 square feet or larger and located in a proposed subdivision: $1,360.00, plus $50.00 $60.00 for each lot. (2) That this ordinance shall become effective immediately upon adoption. 0505:66082. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin.q Date: July 28? 2004 Item Number: 8.C.8. Subiect: Authorization to Adjust Existing Cash Proffers in Previously Approved Zoning Cases by the Marshall and Swift Building Cost Index County Administrator's Comments: ") ~ County Administrator: ~ Board Action Requested: Authorize staff to adjust existing cash proffers in previously approved zoning cases by the increase in the Marshall and Swift Building Cost Index. The increase will vary depending on the specific zoning case and the applicable period since the index was last applied. Summary of Information: At the June 25 Board meeting to discuss growth issues, the Board voted to increase the maximum acceptable cash proffer for new zoning applications to $11,500 per dwelling unit. In the past, at the time the Board voted to set a new maximum acceptable proffer amount, there was also a vote to adopt the Marshall and Swift Building Cost Index for existing cash proffers in previously approved zoning cases. The Marshall and Swift Index is basically an inflation adjustment that tracks to the construction industry. Previously approved zoning cases contain conditions that allow the county to apply the Marshall and Swift index (or inflation adjustment), to previously approved proffer amounts as approved by the Board. Preparer: RebeccaT. Dickson Attachments: ~ Yes Title: No Director of Budqet and Manaqement 000076 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: July 28, 2004 Summary of Information (continued) The Board last approved a Marshall and Swift adjustment in August 2002. Approved zoning cases with cash proffers have not had the per lot amounts adjusted since that time. Consequently, some cases would have two years of escalation applied to the per lot amount; the cumulative two year increase would be 8.5%. Cash proffer cases requiring a one-year adjustment would be increased by 5.8% At the June 25 meeting, staff did not request that the Board vote on this issue. To be consistent with past practice, staff is bringing this item before the Board for authorization to apply the index. 000077 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: July 28, 2004 Item Number: 8.C.9. Subject: Set a Public Hearing to Consider the Appropriation of $576,142 in Federal Title IV-E Revenue Maximization Funds County Administrator's Comments: ~ c ~/~J County Administrator: Board Action Requested: Set a public hearing date of August 25, 2004 to consider the appropriation of $576,142 in Federal Title IV-E revenue maximization funds. Summary of Information: The Revenue Maximization program allows the State and local agencies to access new federal money to supplement local and state spending by claiming federal reimbursement for qualifying expenses and services. Staff requests that the Board set a public hearing to consider the appropriation of $576,142 in federal reimbursements. The appropriation of Title IV-E reimbursements will cover current program expenses in the Chesterfield - Colonial Heights Department of Social Services, Community Corrections, Comprehensive Services and Juvenile Probation and provide additional funding for unmet human service needs in the community. Preparer: Bradford S. Hammer Title: Deputy County Administrator for Human Services Attachments: --] Yes No 000078 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin~l Date: July 28, 2004 BudRet and Mana.qement Comments: This item requests that the Board set a public hearing to consider the appropriation of $576,142 in Title IV-E Revenue Maximization reimbursements. The funds will be used to fund current program expenses and provide additional funding for unmet human service needs in the community. The funds have been received and are available to appropriate. Preparer: RebeccaT. Dickson Title: Director, Budget & Mana,qement 000079 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 28, 2004 Item Number: 8.C.10. Subiect: Changes in the Secondary System of State Highways, Hensley Road and Springford Parkway County Administrator's Comments= ~; ~?~d_-/_3~l J /~/~~~ County Administrator: Board Action Requested: Adopt the attached resolution for changes in the Secondary System of State Highways. Summary of Information: The Virginia Department of Transportation has requested that the Board of Supervisors adopt a resolution for changes in the Secondary System of State Highways due to relocation of Hensley Road (Route 659) and construction of Springford Parkway (Route 5250). Staff has reviewed this request and recommends approval. District: Matoaca Preparer: John W. Harmon Title: Riqht of Way Manaqer Attachments: Yes -]No OOOO8O VICINITY SKETCH Changes in Secondary System of State Highways, Hensley Road and Springford Parkway 0 Chesterfield County Department of Utilities Right Of Way Office 000081 NEW ADDITIpNS SEOMENT A-B 0.64 MILES SEGMENT B-¢ 0.15 MILES SEGMENT B-D 0,11 MILES SEOMENT C-D 0,24 MILES i> 000082 CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors held at the Courthouse on JULY 28, 2004, at 3:30 p.m. RESOLUTION WHEREAS, a sketch has been prepared for the Board of Supervisors which depicts an abandonment required in the secondary system of state highways as a result of the relocation of a portion of Hensley Road, State Route 659, which sketch is incorporated herein by reference; and, WHEREAS, the portion of Hensley Road, State Route 659, identified to be abandoned no longer serves a public need; and, WHEREAS, a portion of Hensley Road has been relocated and serves the same citizens as the portion of Hensley Road, State Route 659, identified to be abandoned. NOW THEREFORE, BE IT RESOLVED, the Board of Supervisors hereby orders the portion of road identified as segment C-D, Hensley Road, State Route 659, a distance of 0.24 miles, Hensley Road, State Route 659, as shown on the incorporated sketch abandoned as part of the secondary system of state highways, pursuant to {}33.1-155, Code of Virginia; and, BE IT FURTHER RESOLVED, that the Board of Supervisors does hereby request that the Commonwealth Transportation Commissioner certify, in writing, that the portion of Hensley Road hereby abandoned is no longer deemed necessary for uses of the secondary system of state highways pursuant to {}33.1-154 of the Code of Virginia, 1950, as amended. Type Change to the Secondary System of State Highways: Abandonment Basis for Change: Deduction, Abandonment, §33.1-155 (Project related) Statutory Reference: §33.1-155 Project: Hensley Road Hensley Road, State Route Number: 659 · Description: From: 1.02 Miles North of Beach Road, (Rt. 655) To: 1.54 Miles South of Spring Run Road, (Rt. 654), a distance of 0.24 miles. 000083 AND WHEREAS, the streets described below are shown on plats recorded in the Clerk's Office, Circuit Court, Chesterfield County, Virginia; and, WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised the Board of Supervisors that these streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW THEREFORE, BE IT RESOLVED, the Board of Supervisors requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that the Board of Supervisors guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Type Change to the Secondary System of State Highways: Addition Basis for Change: Addition, New subdivision street Statutory Reference: §33.1-229 Project: Springford Parkway Springford Parkway, State Route Number: 5250 · Description: From: 0.01 Miles East of Summerford Drive, (Rt. 5255) To: 0.65 Miles East of Summerford Drive, (Rt. 5255), a distance of 0.64 miles. Right-of-way was recorded October 3, 2001 in the Clerk's Office, Circuit Court in Deed Book 4249, Page 365, with a variable width; and, on January 16, 1991 in Plat Book 74, Pages 10-15, with a width of 90'. 000084 Description: From: 0.65 Miles East of Summerford Drive, (Rt. 5255) To: 0.80 Miles East of Summerford Drive, (Rt. 5255), a distance of 0.15 miles. Right-of-way was recorded October 3, 2001 in the Clerk's Office, Circuit Court in Deed Book 4249, Page 365, with a variable width; on July 15, 2003 in Deed Book 5222, Page 398, with a variable width; on March 7, 2001 in Deed Book 4019, Page 469, with a variable width; and, on August 9, 1994 in Plat Book 85, Pages 18-21, with a variable width. Project: Hensley Road · Hensley Road, State Route Number: 659 · Description: From: 1.02 Miles North of Beach Road, (Rt. 655) To: 1.13 Miles North of Beach Road, (Rt. 655), a distance of 0.11 miles Right-of-way was recorded March 7, 2001 in the Clerk's Office, Circuit Court in Deed Book 4019, Page 469, with a variable width; on October 3, 2001 in Deed Book 4249, Page 365, with a variable width; on June 2, 1994 in Deed Book 2539, Page 253, with a width of 30'; on July 15, 2003 in Deed Book 5222, Page 398, with a variable width; and, on August 9, 1994 in Plat Book 85, Pages 18-21, with a width of 30'. Certified By: Lisa Elko Clerk to the Board of Supervisors 000085 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: July28, 2004 Item Number: 8.C.11.a.1. Subiect: Acceptance of a Parcel of Land for the Extension of Walmart Way from the Trustee for Sam's Real Estate Business Trust County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.497 acres from the Trustee for Sam's Real Estate Business Trust, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.497 acres for the extension of Walmart Way (State Route 961) from the Trustee for Sam's Real Estate Business Trust. This dedication is for the development of Midlothian Wal-Mart Expansion-Store # 1969-02. Approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: Ycs [---~ No ~000086 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND FOR THE EXTENSION OF WALMART WAY FROM SAMS REAL ESTATE BUSINESS TRUST c~ OR c,O~tANNA LN D~ M~LL LOCK Chesterfield County Department of Utilities 1 Iici eqEa~ 666~? el OUOOS:? NO. DELTA/BRNG RADIUS LEN/DIST TAN CHORD-BRNG CHORD l lili 23'20'16" 275.00 112.01 56.79 S 66'19'46"W 111.24 S 54'39'38"W 2.96 85'56'53" 25.00 37.50 23.29 S 11'41'12'W 34.08 6'14'22" 682.59 74.35 37.20 N 34'24'25'W 74.30 S 52'28'24"W 10.00 1'55'22" . 672.59 22.57 11.29 N 38'29'17"W 22.57 85'53'23" 25.00 37.48 23.27 S 82'23'40"E 34.06 N 54'39'38"E 12.98 23'20'16" 325.00 32.38 67.12 N 66'19'46'E 131.47 THIS SURVEY WAS PERFORMED WITHOUT THE BENEFIT OF A TITLE BINDER. 5708953.48 EASEMENTS MAY EXIST THAT ARE NOT 11736119.53 \ ~ SHOWN ON THIS PLAT ~ J',, 5 A ~ COUNTY PROJECT NO.: 04-0074 . , .... ~ j ~\~' (5~ ~-~, ~ LEE SCOTT, ~ '~'~ ~ ~ UANAGiNG TRUSTEE FOR ~ ~%~ 3708755.06 ~ SAMS REAL ESTATE ~ .... 0.4~CRE D~-4621, PG. 753 ~C--~, ,~ LEE SCOTT, A PORTION OF ~ ,o~x /~,n MANAGING ~USTEE FOR TAX ID~' //~ ~ x, / ~ SAMS REAL ESTATE 756708185~0000 ~ ~/ '~ i ~ BUSINESS ~UST ~ [~ /~ ' ~/ ~ ~ D.B. 4621, PG. 753 ~ {~ I~ ' ~',~ A PORTION OF CONREAL, LLC ~ ~J~ . / ~'~ TAX ID~' D.B. 5406, PO. 868 ~, ~ ~ ~ ' ~ 7367081856~0000 A PORTION Of '-._~_~~ / 735709850300000 FOE EESID[NTIAL USE, PLAT SHOWING 0.497 ACRE OF LAND LYING ON THE EAST LINE OF WALMART wAY, STATE ROUTE 961 MIDLOTHIAN DISTRICT* CHESTERFIELD COUNTY, VIRGINIA THIS IS TO cERTIFY THAT I MADE AN ACCURATE REID TRAVERSE OF THE PROPERTY SHOWN. TO THE BEST OF MY KNOWI-EDGE AND BELIEF, THE MINIMUM FIELD AND OFFICE PROCF. OURES FOR BOUNDARY SURVEYS ESTABUSHED BY THE COMMONWEALTH OF VIRGINIA HAVE BEEN COMPMED WITH. KOONTZ ' BRYAI~T, P.C. 0 100 200 300 FLOOD ZONE C - PANEL NO: 510035 0026 B KOONTZ-BRYANT, P.C. k~ A Ful, Serv ice Civil Co nsu Iting Firm 1703 N. PARHAM ROAD, SUITE 202 RICHMOND, VIRGINIA 23229 (804) 740-9200 (804) 740-7338 Fax kbp¢~koontzbojant com DATE: JUNE 8, 2004 SCALE: 1" -- 100' CHKD BY: E'.A44 DRAWN BY: MRS JOB NO: 2478 2478ROW1.DWG )00088 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July28, 2004 Item Number: 8.C.11.a.2. Subiect: Acceptance of Parcels of Land for the Extension of Walmart Way from Wesley C. Stigall, Jr. and Jeanne L. Stigall County Administrator's C om m ents= ~/~._~_% ~2~3~/./__~£G/ /~~ c~d3-~ County Administrator: BoardAction Reques~d: Accept the conveyance of two parcels of land containing a total of 0.500 acres from Wesley C. Stigall, Jr. and Jeanne L. Stigall, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of two parcels of land containing a total of 0.500 acres for the extension of Walmart Way (State Route 961) from Wesley C. Stigall, Jr. and Jeanne L. Stigall. These dedications are for the development of Midlothian Wal-Mart Expansion-Store # 1969-02. Approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Right of Way Manager Attachments: -~No # OOO089 VICINITY SKETCH ACCEPTANCE OF PARCELS OF LAND FOR THE EXTENSION OF WALMART WAY FROM WESLEY C. STIGALL JR. AND JEANNE L. STIG;ALL CH OR DUC~OtLL DP' Ltv Ri) LOcK 7'~-/~ N S Chesterfield County' Department of Utilities 1 llcl eq~a~ 666&? l~et 000090 THIS SURVEY WAS PERFORMED WITHOUT THE BENEFIT Of a TITLE BINDER. EASEMENTS MAY EXIST THAT ARE NOT SHOWN ON THIS PLAT. R=325.00 L=128.31 Z~=22'37'12" T=65.00 CB=N CH=127~48 WESLEY C. JR. &: JEANNE L. STIGALL D.B. 1938, PG. 107 A PORTION OF TAX tD#: 735709066500000 12427 OLD BUCKINGHAM ROAD 3709423.67 11735082.43 I j (~) N 87'16'19" 25.08 THE PROPERTY REPRESENTED ON THIS PLAT IS NOT INTENDED FOR RESIDENTIAL USE. COUNTY PROJECT NO: 04-0074 COUNTY SITE NO: 04PR0290 5709662.10 11735138.57 I I ?.0.B! I ,I ! / / / / / 0.116 ACRE WESLEY C. JR. &: JEANNE L. STIGALL D.B. 1938, PG. 107 A PORTION OF TAX ID#: 755709066500000 12427 OLD BUCKINGHAM ROAD VIRGINIA POWER & ELECTRIC COMPANY D.B. 2076, PG. 906 TAX ID#: 735709594400000 RAYMOND A. & GERALDINE WILKERSON D.B. 1655, PG. 1673 TAX ID#: 734709687100000 (~RAYMOND A. WILKERSON D.B. 696, PG. 550 D.B. 1368, PG. 452 TAX ID#: 754709883300000 PLAT SHOWING 0.116 ACRE OF LAND LYING NORTH'OF WALMART WAY, STATE ROUTE 961 MIDLOTHIAN DISTRICT * CHESTERFIELD COUNTY, VIRGINIA 'Elis IS TO CERTIFY THAT I MADE AN ACCURATE FIELD TRAVERSE OF THE PROPERTY SHOWN. TO THE BEST OF MY KNOWLEDGE AND BEMEF, THE MINIMUM FIELD AND OFFICE PROCEDURES FOR BOUNDARY SURVEYS ESTABLISHED BY THE COMMONWEALTH OF VIRGINIA HAVE BEEN COMPUED WITH. KOONTZ · BRYAN¥, P.O. 0 50 1 O0 150 FLOOD ZONE C - PANEL NO' 510035 0026 B KOONTZ-BRYANT, P.C. A Full Service Civil Consulting Firm 1703 N. PARHAM ROAD, SUITE 202 RICHMOND, VIRGINIA 23229 (804) 740-9200 (804) 740-7338 Fax kbpc~ikoontzbryant.~om DATE: JUNE 8, 2004 SCALE: 1" = 50' CHKD BY: g,4-/-~ DRAWN BY: MRS JOB NO: 2478 2478ROWB. DWG OOO091 THE PROPERTY REPRESENTED ON THIS PLAT IS NOT INTENDED FOR RESIDENTIAL USE. COUNTY PROJECT NO: 04-0074 COUNTY SITE NO: 04PR0290 3709823.46 11735393.45 THIS SURVEY WAS PERFORMED WITHOUT THE BENEFIT OF A TITLE BINDER. EASEMENTS MAY EXIST THAT ARE NOT SHOWN ON THIS PLAT. R=325.00 ~=5'55'32" L=53.61 T=16.82 CB=N 88'16'41"E CH=53.60 LU WESLEY C. STIGALL, JR. NAD 83 ~, ~~-_ D.B. 1823, PG. 1 _,,~q' l~j~/, a PORTION OF ~ 12335 OLD BUCKINGHAM ~ P.O ROAD ~ ~ ELECTRIC COMPANY WESLEY C. JR. ~ ~ D.B. 2076, PG. 906 JEANNE L. STIGALL ~ TAX ID~: D.B. 3712, PG. 939 735709594400000 A POR~ON OF ~ WESLEY C. dR. ~ JEANNE L. STIGALL TAX ID~: D.B. 37.12, PG. 939 R=300. O0 ~16'08'4' 755710762000000 A PORTION OF L=84.55 T=42.55 12301 OLD BUCKINGHAM TAX ID~: CB=N 80'41'1~"W ROAD 735710762000000 CH=84.25 R=350.00 ~51'41'16' ~ ~SLEY C. STIGALL, JR. 57 L=193.57 T=99.5~ D.B. 182~, PG. 1 A PORTION OF / CB=S 72'54'55"E TAX ID~: / CH=191.11 735710371400000 / " / ACREAGE SUMMARY / / P~CEL 1= 0.384 ACRE / / NO. BEARING DISTANCE P~CEL 2= 0.200 ACR~ / (1) N 0'44'00"W 50.03 TOT~ AREA= 0.584 ACRE / (2) S 85'45'00"W 100.90 PLAT SHOWING TWO PARCELS OF LAND LYING NORTH OF WALMART WAY, STATE ROUTE· 961 MIDLOTHIAN I THIS IS TO CERllFY THAT I MADE AN ACCURATE: FIELD TRAVERSE OF THE PROPERTY SHOWN. TO THE BEST OF MY KNOWLEDGE AND BEUEF, THE MINIMUM FIELD AND OFFICE PROCEDURES FOR BOUNDARY SURVEYS ESTABESHEO BY THE COMMONV,t[ALTH OF VIRGINIA HAVE BEEN COMPLIED WITH. KOONTZ · BRYAI~T, P.C. DISTRICT * CHESTERFIELD COUNTY, VIRGINIA FL,,OOD ZONE C - PANEL NO: 5100,;35 0026 B KOONTZ-BRYANT, P.C. A Full Service Civil Consullin9 Fiml 0 1 O0 200 300 1703 N. PARHAM ROAD, SUITE 202 RICHMOND, VIRGINIA 23229 (804) 740-9200 (804) 740-7338 Fax kbpc~lkoontzbrya nt.com DATE: JUNE 8, 2004 SCALE: 1" = 100' CHKD BY:~ DRAWN BY: MRS ~ JOB NO: 2478 2478ROW6.DWG 0092 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: July28, 2004 Item Number: 8.C.11.a.3. Subiect: Acceptance of a Parcel of Land for the Extension of Walmart Way from Wesley C. Stigall, Jr. County Administrator's Comments: ':~_~4~'7/~)~4~/ //'~ ~ County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.200 acres from Wesley C. Stigall, Jr., and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.200 acres for the extension of Walmart Way (State Route 961) from Wesley C. Stigall, Jr. This dedication is for the development of Midlothian Wal-Mart Expansion-Store # 1969-02. Approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: Ycs '~No # 00'0098 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND FOR THE EXTENSION OF WALMART WAY FROM WESLEY C STIGALL JR t 0o?'IA NN^ LN el Chesterfield County Department of Utilities 000094 THE PROPERTY REPRESENTED ON THIS PLAT IS NOT INTENDED FOR RESIDENTIAL USE. COUNTY PROJECT NO: 04-0074 COUNTY SITE NO: 04PR0290 ~ WESLEY C. JR. & JEANNE L. STIGALL D.B. 3712, PG. 939 A PORTION OF TAX ID#: 735710762000000 (~) WESLEY C, STIGALL, JR, D.B, 1823, PG. 1 A PORTION OF TAX ID#: 735710371400000 ACREAGE SUMMARY yl~gL~l~ POWER · ELECTRIC COMPANY THIS SURVEY WAS PERFORMED WITHOUT THE BENEFIT OF A TITLE BINDER, EASEMENTS MAY EXIST THAT ARE NOT SHOWN ON THIS PLAT. 3709823.46 I~._~ R=325.00 ~=5'55'32" L=33.61 T=16.82 CB--N 88'16'41"E 11735393.45 I ,~ CH=33.60 I WESLEY C. STIGALL, JR. NAD 83 D.B. 1825, PG. 1 A PORTION OF TAX ID#: 735710371400000 12335 OLD BUCKINGHAM ROAD PARCEL 1= 0.384 ACRE PARCEL 2= 0.200 ACRE TOTAL AREA= 0.584 ACRE WESLEY C. Jr. &: JEANNE L. STIGALL D.B. 3712, PG. 939 735709594-400000 A PORTION OF TAX ID#: R=300.O0 735710762000000 L=84.53 T=42.55_IJ 1~301 OLD BUCKINGHAM CB=N 80'41'13"W ] ROAD CH=84.25 ~ ~~ / -R=350.00 ~31'41'16" 117~)o~u'~ .... / / L=193.57 T=99.33 / ~ ] CB=S 72'54'55"E / NO. BEARING DISTANCE / /1;)/ N 0'44'00"W 50.03 / S 85'45'00"W 100.90 PLAT SHOWING TWO PARCELS OF LAND LYING NORTH OF WALMART WAY, STATE ROUTE 961 MIDLOTHIAN DISTRICT * CHESTERFIELD COUNTY, KOONTZ ' BRYANt, P,C, 0 100 200 500 VIRGINIA FLOOD ZONE C - PANEL NO: 510055 0026 B KOONTZ-BRYANT, P.C. A Fu II Se ,ce Civil Con,ulting Firm 1703 N. PARHAM ROAD, SUITE 202 RICHMOND, VIRGINIA 23229 (804) 740-9200 (804) 740-7338 Fax kbp~koontzbryant.com DATE: JUNE 8, 2004 SCALE: 1" = 100' CHKD BY: E, AH DRAWN BY: MRS JOB NO: 2478 2478ROW6. DW(~ O0095 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: July28, 2004 Item Number: 8.C.11.a.4. Subiect: Acceptance of Parcels of Land for the Extension of Walmart Way from Virginia Electric and Power Company County Administrator's Comments: County Administrator: BoardAction Requested: Accept the conveyance of two parcels of land containing a total of 0.910 acres, from Virginia Electric and Power Company, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of two parcels of land containing a total of 0.910 acres for the extension of Walmart Way (State Route 961) from Virginia Electric and Power Company. These dedications are for the development of Midlothian Wal-Mart Expansion- Store # 1969-02. Approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Riqht of Way Manager Attachments: Ycs ']No # 000096 VICINITY SKETCH ACCEPTANCE OF PARCELS OF LAND FOR THE EXTENSION OF WALMART WAY FROM VIRGINIA ELECTRIC AND POWER COMPANY C_,,O~!'A'N'NA LN Chesterfield County Department of Utilities 1 IIci eqlal~ 666S? l~et 00o0'~7 NO. DELTA/BRNG RADIUS LEN/DIST TANGENT CHORD BEARING CHORD S 69'06'00"E 143.46 N 88'45'33"W 101.55 9'15'41" 275.00 44.45 N 62'54'22"W 30.36 22.27 N 2'45'41"E 44.40 / / ACRE VIRGINIA POWER &: ELECTRIC COMPANY D.B. 2076, PG. 906 A PORTION OF TAX ID#: 735709594400000 12359 OLD BUCKINGHAM ROAD (2) (~) WESLEY C. JR. & JEANNE L. STIGALL D.B. 1958, PG. 107 TAX ID#: 735709066500000 (~) RAYMOND WILKERSON D.B. 696, PG. 350 D.B. 1368, PG. 452 TAX ID#: 734709883500000 WESLEY C. STIGALL, aR. D.B. 1823, PG. 1 TAX ID#: 735710371400000 THE PROPERTY REPRESENTED ON THIS PLAT IS NOT INTENDED FOR RESIDENTIAL USE. COUNTY PROJECT NO: 04-0074 COUNTY SITE NO: 04PR0290 THIS SURVEY WAS PERFORMED WITHOUT THE BENEFIT OF A TITLE BINDER. EASEMENTS MAY EXIST THAT ARE NOT SHOWN ON THIS PLAT. (TIE LINE) 53'07'23"W 1448.61 ,o~/~ PLAT SHOWING 0.625 ACRE OF LAND LYING NORTH OF WALMART WAY, STATE ROUTE 961 MIDLOTHIAN DI,STRICT * CHESTERFIELD COUNTY, mis IS TO CERTIFY THAT I MADE AN ACCURATE REID TRAVERSE OF THE PROPERTY SHOWN. TO THE BEST OF MY KNOWLEDGE AND BEUEF, THE MINIMUM FIELD AND OFFICE PROCEDURES FOR BOUNDARY SURVEYS ESTABUSHED BY THE COMMONWEALTH OF VIRGINIA HAVE BEEN COMPMED IMTH. KOONTZ · BRYANT~ P.C. 0 100 2O0 300 VIRGINIA FLOOD ZONE C - PANEL NO: 510055 0026 KOONTZ-BRYANT, P.C. A Full Service Civil Consulting Firm 1703 N, PARHAIVl ROAD, SUITE 202 RICHMOND, VIRGINIA 23229 (804) 740-9200 (804) 740-7338 Fax kbpc~koontzbryant.com DATE: JUNE 8, 2004 SCALE: 1" = 100' CHKD BY: E',~H DRAWN BY: MRS JOB NO: 2478 2478ROW7. DWC 00009~ WESLEY C. JR. & JEANNE L. STIGALL, D.B. 3712, PG. 939 TAX ID#: 735710762000000 N 4.7 COUNTY PROJECT NO: 04-0074 COUNTY SITE NO: 04PR0290 0.285 ACRRS THIS SURVEY WAS PERFORMED WITHOUT THE BENEFIT OF A TITLE BINDER. EASEMENTS MAY EXIST THAT ARE NOT SHOWN ON THIS PLAT. THE PROPERTY REPRESENTED ON THIS PLAT IS NOT INTENDED FOR RESIDENTIAL U.SE. (~) VIRGINIA POWER & ELECTRIC COMPANY D.B. 2076, PG. 906 A PORTION OF TAX ID#: 735709594400000 12339 OLD BUCKINGHAM ROAD (~) CHRISTADELPHIAN/ ECCLESIA CHURCH D.B. 3853, PG. 871 TAX ID#: 736710062500000 3709545.35 11736106.56 POSEIDON SWIMMING INC. & THELMA ROSS I D.B. 164, PG. 31 D.B. 5699, PG. 984 ~. ,,~ ~ ~ TAX ID#: ~,.. \ ~' 7367o936670000o PLAT SHOWING 0.285 ACRE OF LAND LYING EAST .OF W~T WAY, STATE ROUTE 961 MI'DLOTHIAN DISTRICT * CHESTERFIELD COUNTY, TI'IlS IS TO CERTIFY THAT I MADE AN ACCURA1E FIELD TRAVERSE OF THE PROPERTY SHOWN. TO THE BEST OF MY KNOWLEDGE AND BEUEF, THE MINIMUM FIELD AND OFFICE PROCEDURES FOR BOUNDARY SURVEYS ESTABUSHED BY THE COMMONWEALTH OF VIROINIA HAVE BEEN COMPUED WITH. KOONTZ · BRYANT,'P.C. 0 50 100 150 VIRGINIA FLOOD ZONE C - PANEL NO: 510035 0026 B KOONTZ-BRYANT, P.C. A Full Service Civil Consulting Firm 1703 N. PARHAM ROAD, SUITE 202 RICHMOND, VIRGINIA 23,229 (804) 740-9200 (804) 740-7338 Fax kbpc~Jkoontzbryant.com DATE: JUNE 8, 2004 SCALE: 1" = 50' CHKD BY: /=3zJfl' DRAWN BY: MR~JD~ JOB NO: 2478 2478ROWS.DWG 0099 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 28, 2004 Item Number: 8.C.11.a.5. Subiect: Acceptance of a Parcel of Land for the Extension of Walmart Way from the Trustee for Wal-Mart Real Estate Business Trust Cou nt¥ Administrator's Comments: ? ~_.c~ c~.~,~_j~__~ County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.089 acres from the Trustee for Wal-Mart Real Estate Business Trust, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.089 acres for the extension of Walmart Way (State Route 961) from the Trustee for Wal-Mart Real Estate Business Trust. This dedication is for the development of Midlothian Wal-Mart Expansion-Store # 1969-02. Approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Right of Way Manager Attachments: Ycs '~No #000~00 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND FOR THE EXTENSION OF WALMART WAY FROM WAL-MART REAL ESTATE BUSINESS TRUST / LN OF. N Chesterfield County Department of Utilities 1 Ii¢~, eq~al~ 625feet 000101 NO. DEEf~BRNG RADIUS LEN/DIST TANGENT CHORD-BRNG CHORD !l N 85'08'57"E 68.02 4'29'20" 275.00 21.55 10,78 S 45'22'15"E 21.54 S 3'17'11"W 70.82 19'56'14" 325.00 113.09 57.12 N 44'37'40"W 112.52 RAYMOND WILKERSON D.B. 1568, PG. 452 D,B. 696, PG. 350 TAX ID#: 734709885300000 5709117.15 / ~. 0.089 ,c? ~ 3709037.05 ~11735206.08 LEE SCOTT, MANAGING TRUSTEE I FOR WAL-MA~ ~E~E .... / ESTATE BUSINESS TRUST D.B. 4878, PG. 542 A PORTION OF TAX ID~: 755708114400000 #900 WALMART waY THIS SURVEY WAS PERFORMED WITHOUT THE BENEFIT OF A TITLE BINDER. EASEMENTS MAY EXIST THAT ARE NOT SHOWN ON THIS PLAT. THE PROPERTY REPRESENTED ON THIS PLAT IS NOT INTENDED FOR RESIDENTIAL USE. COUNTY PROJECT NO.: 04-0074 COUNTY SiTE NO.: 04PR0290 PLAT SHOWING 0.089 ACRE OF LAND LYING ON THE WEST LINE OF WALlVIART WAY, STATE ROUTE 961 MIDLOTHIAN DISTRICT * CHESTERFIELD COUNTY, THIS IS TO CERTIFY THAT IMAOE AN ACCURATE FIELD TRAVERSE OF THE PROPERTY SHOWN, TO 1HE BEST OF MY KNOWLEDGE AND BEUEF, THE MINIMUM FIELD AND OFRCE PROCEDURES FOR BOUNDARY SURVEYS ESTABUSHED BY THE COMMONWEALTH OF VIRGINIA HAVE BEEN COMPUEO WtTH. KOON'FZ . 8RYAN~ P.C. 0 50 100 150 VIRGINIA FLOOD ZONE C - PANEL NO: 510035 0026 B KOONTZ-BRYANT, P.C. a Full Service Civil Consulting Firm 1703 N. PARHAM ROAD, SUITE 202 RICHMOND, VIRGINIA 23229 (804) 740-9200 (804) 740-7338 Fax kbpc~ikoontzbryant.com DATE: JUNE 8, 2004 SCALE: 1" = 50' CHKD BY: E~H DRAWN BY: MR~ JOB NO: 2478 2478ROW10.DWG CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July28, 2004 Item Number: 8.C.11.a.6. Subiect: Acceptance of Parcels of Land for the Extension of Walmart Way from Conreal, LLC County Administrator's Comments: ) ~__/__~;~)c~ 30~¢, C///~/~/c~ County Administrator: BoardAction Reques~d: Accept the conveyance of two parcels of land containing a total of 0.242 acres, from Conreal, LLC, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of two parcels of land containing a total of 0.242 acres for the extension of Walmart Way (State Route 961) from Conreal, LLC. These dedications are for the development of Midlothian Wal-Mart Expansion-Store # 1969-02. Approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Right of Way Manager Attachments: Ycs ---]No 000~.03 VICINITY SKETCH ACCEPTANCE OF PARCELS OF LAND FOR THE EXTENSION OF WALMART WAY FROM CONREAL LLC 9 009'tANNA LN MiLL LOCK TSR N el Chesterfield County Department of Utilities 1 Itel eq~aB 666~? 000104 THIS SURVEY WAS PERFORMED WITHOUT THE BENEFIT Of a TITLE BINDER. EASEMENTS MAY EXIST THAT ARE NOT SHOWN ON THIS PLAT. THE PROPERTY REPRESENTED ON THIS PLAT IS NOT INTENDED FOR RESIDENTIAL USE. COUNTY PROJECT NO.: 04-0074 COUNTY SITE NO.: 04PR0290 CONREAL, LLC D.B. 5406, PG. 868 A PORTION OF TAX ID#: 735709850300000 #1001 WALMART WAY LEE GARRISON D.B. 82, PG. 182 TAX ID#: 73670914.3900000 3709107.38 11736156.11 CONREAL, LLC D.B. 5406, PG. 868 A PORTION OF TAX ID#: 7.35709850,300000 #1001 WALMART WAY SAMS REAL ESTATE BUSINESS TRUST POSEIDON SWIMMING, INC. & THELMA A. ROSS D.B. 106, PG. 501 & D.B. 5699, PG. 972 TAX ID#: 736709422300000 r'~ Z 0,g26 CONREAL, LLC ACRE D.B. 5406, PG. 868 A PORTION OF (~) TAX ID#: 7,35709850300000 #1001 WALMART WAY P.O.B. R-325.00 L=152.06 Z~=26'48'30" 3708953.48 T=77.45 11736119.33 CB=S 32'23'24"W ;'-/('v ~" ..o or. ~ CH=150.68 PLAT EAST D.B. 4621, PG. 753 2/ "~ TAX ID#: 7367081856000.00 ¢___..~ ~ ' ~.s. ~o~ ~/~ SHOWING 0.226 ACRE OF LAND LYING OF WALMART WAY, STATE 'ROUTE 961 MIDLOTHIAN DISTRICT * CHESTERFIELD COUNTY, VIRGINIA THIS IS TO CERTIFY THAT I MADE AN ACCURATE FIELD TRAVERSE OF THE PROPERTY SHOWN. TO THE BEST OF MY KNOWLEDGE AND BELIEF, THE MINIMUM FIELD AND OFFICE PROCEDURES FOR BOUNDARY SURVEYS ESTABLISHED BY ]HE COMMONWEAL'RI OF VIRGINIA HAVE BEEN COMPLIED WITH. KOONTZ · BRYANT, P.C. 0 50 1OO 150 FLOOD ZONE C - PANEL NO: 510035 0026 B KOONTZ-BRYANT, P.C. A Full Sen/ire Civil Consulting Firm 1703 N. PARHAM ROAD, SUITE 202 RICHMOND, VIRGINIA 23229 (804) 740-9200 (804) 740-7338 Fax kbpc.~lkoontzbrya nt. com DATE: JUNE 8, 2004 SCALE: 1" = 50' CHKD BY: g.414 DRAWN BY: MRS O JOB NO: 2478 2478ROW2.DWG 90~[05 THE PROPERTY REPRESENTED ON THIS PLAT IS NOT INTENDED FOR RESIDENTIAL USE. RAYMOND WILKERSON D.B. 696, PG..350 & D.B. 1368, PG. 452 TAX ID#: 7.34709883,300000 TIE 16.54 \ X N 3'17'11"E..~ t \ 24.77-- 3709083.03 11735208.72 ~ THIS SURVEY WAS PERFORMED WITHOUT THE BENEFIT OF A TITLE BINDER. EASEMENTS MAY EXIST THAT ARE NOT SHOWN ON THIS PLAT, R=275.00 L=102.92 Z3=21'26'36" T=52.07 CB=S 58'20'11"E CH=102.32 R=950.06 L=93,17 ~=5'37'08" T=46,62 CB=N 71'52'04"W CH=93,14 LEE SCOTT, MANAGING TRUSTEE FOR WAL-MART REAL ESTATE BUSINESS TRUST D.B, 4878, PG. 542 TAX ID/J: 7357081144-00000 COUNTY PROJECT NO.: 04-0074 COUNTY SITE NO,: 04PR0290 0.016 ACRE CONREAL, LLC D.B, 5406, PG. 868 A PORTION OF TAX ID#: 735709850300000 #1001 WALMART WAY CONREAL, LLC D.B. 5406, PG. 868 a PORTION OF TAX ID#: 735709850300000 #1001 WALMART WAY 37090~ 11735297.23 ~';0~,~ \ ' ~. (TIE LINE) ~ ~0~I~ ~. \~ 1144.61 PLAT SHOWING 0.016 ACRE OF LAND LYING ON THE NORTH LINE OF WALMART WAY, STATE ROUTE 961 MIDLOTHIAN DISTRICT * CHESTERFIELD COUNTY, VIRGINIA E KOONTZ . BRYAN'I[, P.C. 0 50 100 150 FLOOD ZONE C - PANEL NO: 510035 0026 B KOONTZ-BRYANT, P.C. A Full Service Civil Consulting Firm 1703 N. PARHAM ROAD, SUITE 202 RICHMOND, VIRGINIA 23229 (804) 740-9200 (804) 740-7338 Fax kbpc~lkoontzbryant.com DATE: JUNE 8, 2004 SCALE: 1" = 50' CHKD BY: ~ DRAWN BY: MRS x-~ JOB NO: 2478 2478ROW11,DWG ~J ~0106 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July28, 2004 Item Number: 8.C.11.b. Subject: County Administrator's Comments: County Administrator: Acceptance of a Parcel of Land Along the West Right of Way Line of Winterfield Road from Atack Properties, Incorporated Board Action Requested: Accept the conveyance of a parcel of land containing 0.177 acres along the west right of way line of Winterfield Road (State Route 714) from Atack Properties, Inc., and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Midlothian Preparer: John W. Harmon Title: Right of Way Manager Attachments: Ycs --]No #O0010? VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE WEST RIGHT OF WAY LINE OF WINTERFIELD ROAD FROM ATACK PROPERTIES, INC. / / / N el W Chesterfield County Department of Utilities I Iici 000~05 ~K, ~nrnon$ 000~09 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 28, 2004 Item Number: 8.C.11.c. Subiect: Acceptance of Parcels of Land for Battery Dantzler Road and Battery Dantzler Court from Bermuda Triangle Property, LP County Administrator's Comments: ~'~¢z.~~c~ //~~~'~ County Administrator: Board Action Requested: Accept the conveyance of parcels of land containing a total of 2.341 acres from Bermuda Triangle Property, LP, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of parcels of land containing a total of 2.341 acres for the extension of Battery Dantzler Road (State Route 975) and construction of Battery Dantzler Court. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Right of Way Manager Attachments: Ycs No oooa.~o VICINITY SKETCH ACCEPTANCE OF PARCELS OF LAND FOR BATTERY DANTZLER ROAD AND BATTERY DANTZLER COURT FROM BERMUDA TRIANGLE PROPERTY, LP EXIT 61 N SPI~[NG e'l Chesterfield County Department of Utilities lick eqlalr 666&? l~et O00:t~t~ Cl R-50.O0' L= 19.25' DELTA=22'OY29" CH=19.15' CH BRG=N86'41'58" E L1 N8,T'47'25"E 15.53' L2 N74'21'05"£ 54.5,1,~' L5 N75'40'15"E 127.52' L4 S2,:T'54'57'E 52.51' L5 SSZ54'47"E 29.60' L6 S86'17'10"W 14.65' BERMUDA TRIANGLE PROPERTY LP / DB 2886 PG 725 PIN No. 804-655-0597-00000 12407 OLD STAGE RD. BERMUDA TRIANGLE PROPERTY LP DB 5~72 PG 974 PIN No. 805-656-9752-00000 12411 OLD STAGE RD. / / / / I I I I I I I I TRIANGLE PROPERTY LP DB 2886 PG 725 PIN NO. 804-655-2647-00000 1851 BATTER DANTZLER RD. N5655893.570 El1805845.176 FLOYO F. LEIMBERGER ond CAROLYN MAE LEIMBERGER; RALPH E. LEIMBERGER ond CHILClE D. LEIMBERGER OB 5177 PG 167 PIN No. 805-656-6901-00000 12405 OLD STAGE RD VARIABLE WIDTH DEDICATION 0.287 AC: 20' GAS PIPELINE DB 2576 PG 286 ARCHIE L. LYNCH DB 985 PG 279 PIN No. 805-655-7579-00000 12501 OLD STAGE RD. WATER UNE DB 1876 PG 1696 N565590¢~7590 El1805625.178 CO. PR(M. No. 04-0150 CO. SffE PI..ANNo. 04PR0525 SC'U.E: 1" - 50' JN 5846RW2 WELL FOR INORESS, S & UTILITIES DB 2298 Pi; 15,37 50 50 1 O0 GRAPHic SCALE: 1" = 50' PLAT SHOWING A 0:287 ACRE PARCEL OF LAND TO BE DEDICATED TO THE COUNTY OF CHESTERRELD ACROSS THE PROPERTY OF 'BERMUDA. ~LE PROPERTY LP LOCATED IN THE BERMUDA BI.STRICT, CHESTERRELD COUNTY, VIRGINIA GENE WATSON ,lc ASSOCIATES, P.C. REV.: 06-m-04 4221 BONNIE BANK RD. DATE: 05-22-04 RICHMOND, VIRGINIA 252,,34. (804) 271-8038 FILE: CBT-5619RW2 Ul Hid .0~ 8 (c~L .o, ~ ',ts) Q'VOH ZOVJ, G fl"~O 000~3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July28, 2004 Item Number: 8.C.11.d. Subiect: Acceptance of a Parcel of Land for Oaklake Crest Way from William B. DuVal and Gene H. DuVal County Administrator's Comments= /~'J~_L ~_~'P~[~' ~ ~ ~cz~ County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.362 acres from William B. and Gene H. DuVal, subject to the posting of a performance bond for Oaklake Crest Way, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.362 acres for Oaklake Crest Way. This dedication is for the development of Oaklake-Builder's Choice 2. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: ~-rNo #O00~t4 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND FOR OAKLAKE CREST WAY FROM WILLIAM B. AND GENE H. DUVAL OAK LAKF--. CT % \ '~UNGCREE% BEAVER HOLLOW CT B~A¥~R pOrN-t- 'DP,, GENJTO F~D N Chesterfield County Department of Utilities I lick eqla~ 666~;7 l~et 000~_$ / / / ! ! ,j CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 28, 2004 Item Number: 8.C.11.e. Subiect: Request to Aid Lanco Homes in the Acquisition of Offsite Sewer and Temporary Construction Easements for Bendahl Valley, Section A County Administrator's Comments: County Administrator: Board Action Requested: Authorize Right of Way Staff to aid Lanco Homes in the acquisition of sewer and temporary construction easements to serve the Bendahl Valley, Section A; subject to the developer executing a contract agreeing to pay all costs. Summary of Information: Lanco Homes has requested that the County aid in acquiring offsite easements that will provide sewer to serve the Bendahl Valley, Section A. Approval is recommended. District: Dale Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: ~-~ Yes No 000~17 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 28, 2004 Item Number: 8.C.11.f. Subiect: Acceptance of a Parcel of Land for the Extension of Battery Dantzler Road from Archie L. Lynch County Administrator's Comments: J'~c'c~x~ ~ /~¥~ oc~-~.~ County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.043 acres from Archie L. Lynch, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.043 acres for the extension of Battery Dantzler Road (State Route 975). Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Right of Way Manager Attachments: Ycs ~---] No 000 :[$ VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND FOR THE £XTENSION OF BATTERY DANTZLER ROAD FROM ARCHIE L. LYNCH EXIT 61 Chesterfield County Department of Utilities L1 N86'17'10" E 1.2 N75'40'15" E L5 S84.'05'18"W L4 NOS'14'25"W 14.65' 36.92' 10.05' 26.61' Cl R=50.O0' DELTA= 75'40' 1 ,,~ CH=61.34' CH BRG=S37'50'OT"W iO' Al, lO 60' WIDE EASEMENT FOR EGRESS & UllLmES 08 2298 PG 1557 RG 1696 5655842.152 11803650.920 CO. PROJ. No. 04-0150 CO. SITE PLAN No. 04PR0325 SCALE:'1' ~.50' JN 5846RW3 II I,',{ I I~. / 1831 ~ER DA~LER RD. I / I / I 20' TEMPORARY CONSTRUCTION ESM'T. ARCHIE L. LYNCH DB 985 PG 279 PIN No. 803-655-7579-00000 12501 OLD STAGE RD. WATERLINE 06 1876 P~ 1696 VARIABLE WIDTH DEDICATION 0.045 AC. 50 25 o 50 1 OD GRAPHIC SCALE: 1" = 50' PLAT SHOWING A 0.045 ACRE PARCEL OF LAND TO BE DEDICATED TO THE COUNTY OF CHESTERRELD ACROSS THE PROPERTY OF ARC:HIE L. LYNCH. LOCATED IN THE BERMUDA I)ISI'RICT, CHESTERRELD COUNTY, VIRGINIA GENE WATSON & ASSOCIATES, P.C. R~V.: 06-10-04 4221 BONNIE BANK RD. DATE: 03-22-04. RICHMOND, VIRGINIA 23254- (804) 271-8038 FILE: CBT-5619RW5 00~!.20 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 28, 2004 Item Number: 8.C.12.a. Subiect: Approval of Utility Contract for Countryside Christian Church, Contract Number 04-0044 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes an offsite extension of 770 L.F. + of 12" water lines and an off-site extension of 485 L.F. + of 8" wastewater lines. In accordance with the ordinance, the Developer is entitled to refunds through connection fees for the construction cost of the off-site improvements. Developer: Countryside Christian Church Contractor: Lyttle Utilities Inc. Contract Amount: Estimated County Cost for Offsite (Water) .............. $4,939 00 Estimated Developer Cost (Water) ..................... $229,591 00 Estimated Total (Water) .............................. $234,530 00 Estimated County Cost for Offsite (Wastewater) ......... $2,014 65 Estimated Developer Cost (Wastewater) ................. $54,883 35 Estimated Total (Wastewater) .......................... $56,898 00 Code: Refunds thru Connections - Offsite (Water) Refunds thru Connections - Offsite (Wastewater) 5B-572VO-E4D 5N-572VO-E4D District: Clover Hill Preparer: Craiq S. Bryant Title: Attachments: Yes ~ No Director of Utilities 000 .21 VICINITY SKETCH Countryside Christian Church County Project # 04-0044 Fox Chase Subdivision Proposed 8" Sewer Line Co. Proj. #04-0044 Proposed Countryside Christian Church Co. Proj, #04-0044 Quail Hill Subdivision Proposed 12" Waterline Co. Proj. #04-0044 Chesterfield County Department of Utilities Development Section CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 28, 2004 Item Number: 8.C.12.b. Subiect: Approval of Utility Contract for Foxfield Subdivision, Contract Number 01-0317 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes an offsite extension of 2,108 L.F. + of 16" oversized water lines, which includes 1,556 L.F. + of offsite water lines. The Developer is required to have a 12" water line to serve his development. Staff has requested that the water lines be oversized to provide service to adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the oversized and offsite improvements. Developer: Dart LLC Contractor: Lyttle Utilities Inc. Contract Amount: Estimated County Cost for Oversizing .................. $38,858.00 Estimated County Cost for Offsite ..................... $25,531.00 Estimated Developer Cost ............................. $403,270.40 Estimated Total ...................................... $467,659.40 Code: Refunds thru Connections - Oversizing Refunds thru Connections - Offsite 5B-572VO-E4C 5B-572VO-E4D District: Matoaca Preparer: Craiq S. Bryant Title: Attachments: Yes ~] No Director of Utilities 000~.23 VICINITY SKETCH Foxfield County Project #01-0317 Proposed Foxfield Subdivision Co. Proj. #01-0317 Proposed 16" Oversized Waterline Co. Proj. #01-0317 Fox fire Subdivision Foxcroft Subdivision Chesterfield County Department of Utilities Development Section 000~24 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: July 28, 2004 Item Number: 8.C.13.a. Subiect: Request Permission for an Existing Deck to Encroach Within a Sixteen-Foot Sewer Easement Across Lot 6, Cloverhill Estates County Administrator's Comments: ~'c ~,~¢/Y~-~ v-c~-~ / County Administrator: Board Action Requested: Grant Grant Turner and Ebony Turner, permission for an existing deck to encroach within a sewer easement across Lot 6, Cloverhill Estates, subject to the execution of a license agreement. Summary of Information: Grant Turner and Ebony Turner have requested permission for an existing deck to encroach within a 16' sewer easement across Lot 6, Cloverhill Estates. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: Ycs -~No 000~_25 VICINITY SKETCH REQUEST PERMISSION FOR AN EXISTING DECK TO ENCROACH WITHIN A 16' SEWER EASEMENT ACROSS LOT 6, CLOVERHILL ESTATES HULL D~ Chesterfield County Department of Utilities Right Of Way Office *Underground l/t//it~e$ LOT 22 10 TEMPORARY .,.' ".. CONSTRUC DON " 6 ACRE 100 YEAR FLOOD PLAIN / / ///1461J ~ I · -~ 2 STORY FRAME~-I I W~GARAGE I I I ~ 100% I i LOT .5 \ SEWER LOT 7 '~i .- _. ,, ~ CONC. ~ \ DR/YE ,, Tel. Peo - L=43. I2' ~ ~Ja.o~' ro r~f FARM OF ~NCOCK FARMHANCOCK ~NE {EXT'D,) 4~' R/W .,. /mprovements on LOT6 DATE: 3/2/2004 .,.: . .. ~ ~L O VERHIL L ESTATES SCALE: l"--JO' "" Chesterf/e/d County, V/rginio JOB NO: C0420~61 Pun GRANT & EBON..Y TURNER , PLAHHER$ · ARCHITECTS · ENGINEERS · SURVEYORS. 501 Branohway Road · Suite 1 O0 · Richmond, Virginia 23236 ,Phone (804) 794-0571 * Fax (804) 794-2635 www. balzer.cc 000~27 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: July 28, 2004 Item Number: 8.C.13.b. Subject: County Administrator's Comments: County Administrator: Board Action Requested: Approval of a Request from Henry A. and Linda O. Steinruck for an Exception to the Use of Public Water for a Proposed Residential Structure Located at 3510 Gregory Pond Road Staff recommends that the Board of Supervisors approve Henry A. & Linda O. Steinruck's request for an exception to the use of public water. Summary of Information: On July 5, 2004, staff received a letter from Henry A. & Linda O. Steinruck requesting an exception to the use of public water for their proposed home to be located at 3510 Gregory Pond Road. Under Section 18-61 of the Chesterfield County Code, the Board of Supervisors may grant an exception to the requirement to use public water when a new residential structure requires an on-site water service line of more than 1000 feet. The line will be greater than 1000 feet, thereby, qualifying this situation as an exception to the use of public water. District: Clover Hill Preparer: Craig S. Bryant Attachments: Ycs Title: Director of Utilities VICINITY SKETCH 3510 Gregory Pond Road 7450021 STEIHRUCK PAGE qqs,-qqI] O00~k30 ~0 / 000~_3~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 28, 2004 Item Number: 8.c.13.c. Subiect: Request Permission to Install a Private Sewer Service Within a Private Easement to Serve Property at 11310 Old Centralia Road County Administrator's Comments: .,_ ~~ County Administrator: BoardAction Requested: Grant Steven D. Barker and Teresa L. Harrison permission to install a private sewer service within a private easement and authorize the County Administrator to execute the sewer connection agreement. Summary of Information: Steven D. Barker and Teresa L. Harrison have requested permission to install a private sewer service within a private easement to serve property at 11310 Old Centralia Road. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Right of Way Manager Attachments: Ycs No # 00013~ VICINITY SKETCH REQUEST PERMISSION TO INSTALL A PRIVATE SEWER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE PROPERTY AT 11310 OLD CENTRALIA ROAD CT TR IRD DR CT DR TERJO LN W Chesterfield County Department of Utilities Right Of Way Office 000~.33 ST~VEN D. · HARt:?tSON T.L. BARKER \ LOT 24, CASTLEBURY HILLS 11310 OLD CENTRALIA RD, G.P.I.N. 790660160800000 WILLIAM T. & JAQILIN O'BRIEN 11200 OLD CENTRALIA G.P.I.N. 789660762600000 .,- D.B..oJ719, P. 6'40 ,-' ........... ,.._r_.~.,,_.%.~. ... ,.,. - - -..,- - -.., ~_ _ .~ ! D.B. 2829, P. 511 · ~ SANITARY SEWER COMPILED PLAT EIfOWfNG A 16' EE~EB EAEEMENT A CROES TKE PROPERTY OF ~ILLIAM T. ~c JAQUILIN O'BRIEN BERMUDA DISTRICT, CHEETER. FIE~ COUNT~, VIRGINIA STEPH~ I, BAI~CE~A ~ SCALE: 1'=30 FE~T 0 ~5 30 ~OB NO.~ ~5273 BASELINE, INC. LAND SURVEYING 804-520-gI~0 CHECKED ~Y: NO.: 000:t34 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 28, 2004 Item Number: 8.C.13.d. Subiect: Request Permission for Concrete Stairs and a Concrete Compacter Pad to Encroach Within a Sixteen-Foot Water Easement Across the Property of Breckenridge Associates LLC County Administrator's Comments: County Administrator: Board Action Requested: Grant Breckenridge Associates LLC, permission for a concrete stairs and concrete compacter pad to encroach within a 16' water easement across its property at 12700 Jefferson Davis Highway, subject to the execution of a license agreement. Summary of Information: Breckenridge Associates LLC, has requested permission for a concrete stairs and a concrete compacter pad to encroach within a 16' water easement across its property at 12700 Jefferson Davis Highway. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: Ycs ]No 000].35 VICINITY SKETCH REQUEST PERMISSION FOR CONCRETE STAIRS AND A CONCRETE COMPACTER PAD TO ENCROACH WITHIN A SIXTEEN*FOOT WATER EASEMENT ACROSS THE PROPERTY OF BRECKENRIDOE ASSOCIATES LLC N County Departr~nt ~ UIIIItle~ - Right Of Way ~ 000136 (ol nJ. no~). ovo~l ~1'~ ~ [/ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July28, 2004 Item Number: 8.C.13.e. Subiect: Request Permission to Install a Private Water Service Within a Private Easement to Serve Property at 12410 Bailey Bridge Road County Administrator's Comments: County Administrator: BoardAction Reques~d: Grant Daniel R. Hermes and Wendy R. Hermes permission to install a private water service within a private easement and authorize the County Administrator to execute the water connection agreement. Summary of Information: Daniel R. Hermes and Wendy R. Hermes have requested permission to install a private water service within a private easement to serve property at 12410 Bailey Bridge Road. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Right of Way Manager Attachments: Yes -]No 000~38 VICINITY SKETCH REQUEST PERMISSION TO INSTALL A PRIVATE WATER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE PROPERTY AT 12410 BAILEY BRIDGE ROAD Chesterfield County Department of Utilities Right Of Way Office 000139 /43 44 45 PROPOSED WATER EASEMENT DANIEL R. & WENDY HERHES Pin No. 737674158300000 12410 Bailey Bridge Roed D.B.5087 Pg.261 INGRESS & EGRESS AND U~LITY EASEMENT D.B. 5559 PG. 184 DRAINAGE EASEMENT P.B.128 PG.50-54 0 / ~ / ~ / ~, / x 41 / DAVID N. & NELLIE G. PATTISON Pin No. 736674934300000 6013 Cemeron Bridge Drive D.B,5573 Pg,887 30 Scale 60 4O JONATHAN R. BLACKHON Pin No. 736674953400000 6019 Cemeron Bridge Drive D.B.5182. Pg.614 CAMERON BAY SECTION "A" P.B.128 PG.50-54 PLAT SHOWING A VARIABLE WIDTH WATER EASEMENT ACROSS THE PROPERTY OF DAVID N. AND NELLIE G. PATTISON, MATOACA DISTRICT, CHESTERFIELD COUNTY, VIRGINIA. UTILITIES DEPARTMENT Q CHESTERFIELD COUNTY, VIRGINIA SCALE REVISIONS DRAWN BY: 1"=,30' DATE VAG DATE CHECKED BY: 4-21-04 WOW rILE NO. DRAWING NO. :' 736-674 INFORMATION ON PLAT BASED ON SUBDIVISION PLAT OF CAMERON BAY SECTION A, BY BALZER AND ASSO. INC. DATED APRIL 11, 2002, P.B.128 PG.50-54- PLAT OF A VARIABLE WIDTH UTILITIES AND INGRESS AND EGRESS EASEMENT BY BAI. ZER AND ASSO, INC. D.B.5559-PG.184 CHESTERFIELD COUNTY, VIRGINIA, GIS SYsTEM.` )00~40 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July28, 2004 Item Number: 8.C.13.f. Subiect: Request Permission for a Concrete Driveway to Encroach Within a Sixteen-Foot Drainage Easement Across Lot 102, Montclair at Southbend, Section 1 Count, Administrator's Comments: )% ~c.c~gC~0~J ,~i~/~~ County Administrator: Board Action Requested: Grant John B. LeBlanc, II and Miriam C. LeBlanc, permission for a concrete driveway to encroach within a 16' drainage easement across Lot 102, Montclair at Southbend, Section 1, subject to the execution of a license agreement. Summary of Information: John B. LeBlanc, II and Miriam C. LeBlanc have requested permission for a concrete driveway to encroach within a sixteen-foot drainage easement across Lot 102, Montclair at Southbend, Section 1. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: Yes --]No O00~t4~- VICINITY SKETCH REQUEST PERMISSION FOR A CONCRETE DRIVEWAY TO ENCROACH WITHIN A 16' DRAINAGE EASEMENT ACROSS LOT 102, MONTCLAIR AT SOUTHBEND, SECTION 1 ROTI-I~CHILD DR ENON CHURCH RD Chesterfield County Department of Utilities Right Of Way Office 00014~ CONC. NA.rL iF) ~03 Licensed Area · ~6' [,~ClA.rNAGE OVERI~4N8 (F) PLAT SHOPtZN8 .Z'MPROVENENTS ON LO~'. .fOg~. PLAN OF "MONTCLAZR AT SOUTHBEND", SECT. TON 'J", .TN THE BERMUDA D.TSTRZCT OF cHESTERFZELD COUNTY, VZRG.~IZA. PUR.: ,JOHN B. LeBLANC $' ~ OF, ~ A~ O~ PERTZ~NT FACTS I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 28, 2004 Item Number: 8.C.13.g. Subject: Request Permission to Install a Private Sewer Force Main Line Within a Private Easement to Serve Property at 12300 Parker Lane County Administrator's Comments: ~& cCc~,~ ~ ~/~L~z~/~ County Administrator: Board Action Requested: Grant Jerald Thomas Lipford permission to install a private sewer force main line within a private easement and authorize the County Administrator to execute the sewer connection agreement. Summary of Information: Jerald Thomas Lipford has requested permission to install a private sewer force main line within a private easement to serve property at 12300 Parker Lane. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: ¥CS No ~000~44 VICINITY SKETCH REQUEST PERMISSION TO INSTALL A PRIVATE SEWER FORCE MAIN LINE WITHIN A PRIVATE EASEMENT TO SERVE PROPERTY AT 12300 PARKER LANE LAKEVIEW D~ ST ~LITHE DR Chesterfield County Department of Utilities Right Of Way Office 000~L45 NOTE, THIS PROPERTY IS NOT VITHIN A FEMA DEFINED FLOOD PLAIN (FLOOD ZONE C) PANEL NO. 510035 01~I B EFFECTIVE DATE, MARCH 16, 1983 I LINE TABLE LINE LENGTH BEARING L1 17,49 $11"56'11"W' UICHAEL & MABEl. T MELNYK O.D. 50~8 PG, 777 N 3654675,81 o MICHAEL & MABEL T C-PIN: 795654357000000 D.B. 483 PO. 23 H L Z & L H GARNETT C.,PIN: 795654325500000 D.B. 1012 PG. 49 ~O~D CHOVI': PLACE SUBDIVISION GRAPHIC SCALE 0 50 100 100 (~) t inch = 100 fL THIS SURVEY VAS MADE FOR THE PURPOSE o~ OF IDENTIFYING LEGAL BOUNDARIES, THIS SURVEY DOES NOT PURPORT TO IDENTIFY ENVIRONMENTAL FEATURES SUCH AS WETLANDS OR POLLUTANTS WHICH AN ENVIRONMENTAL ASSESSMENT t,/OULD IDENTIFY, .. ATTN~ JERRY LIPFORD THIS SURVEY I$ SUBJECT TO ANY EASEMENT DF RECORD AND OTHER PERTINENT FACTS WHICH A TITLE SEARCH HIGHT DISCLOSE. NAD 83 COORDINATES TAKEN COUNTY IND 4ACQIJEUNE ,JONES GREER C;IN: 795654586400000 D.B. 1478 PG. 9 N 36~ ~D ~A'r~ JERALD T. UPFORO ~aa~ GPIN: 79565455500000 TOTAL, ~ O.B. 1012 PG. 49 YE~OW HOUSE SUBDIVISION PLAT o~ PROPOSED I0' WIDE (PRIVATE) SANITARY SEWER EASEMENT 12300 PARKER LANE BERMUDA. DISTRICT CHESTERFIELD, VIRGINIA FOR JERRY LIPFDRD REVISED JUNE g4, ~004 SCALE ~ 1' = 100' JUNE 9, ~004 DRA~N BY, APPRBVED Townes 81TE ENGINEERING 9850 LORI ROAD, SUITE gOl CHESTERFIELD, VIRGINIA g383~ PHONE,(804) 748-9011 FAX, (804) 748-g590 EmaJl~ 'towtle$~e¢c'towne$,coI~ FB~ 8004-t CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: July 28, 2004 Item Number: 8.C.14.a. Subiect: Award of Construction Contract for Bailey Bridge Force Main - Phase I County Project #01-0204 County Administrator's Comments: ,,/~o-~gu,~,~ d /~/~r~c~-~ County Administrator: Board Action Requested: The Board of Supervisors is requested to award the construction contract to Bryant Electric Company, Inc. in the amount of $3,545,014 and authorize the County Administrator to execute the necessary documents. Summary of Information: This project consists of the construction of approximately 14,600 feet of 36-inch force main and associated appurtenances. Staff received 7 bids ranging from $3,545,014 to $5,483,184. The lowest bid, in the amount of $3,545,014, was submitted by Bryant Electric Company, Inc. The County's engineering consultant, R. Stuart Royer & Associates, has evaluated the bids and recommends award of the contract to the low bidder. Funds are available in the current CIP. District: Dale and Matoaca Preparer: Roy E. Covington Title: Assistant Director Attachments: Yes No O00~L47 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: July 28, 2004 Budget and Management Comments: This item requests that the Board award a construction contract to Bryant Electric Company, Inc. in the amount of $3,545,014 for the first phase of the Bailey Bridge Force Main project. Funds are available in the current CIP to award the contract. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000~48 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: July 28, 2004 Item Number: 8.C.14.b. Subject: Phase II County Project #01-0204 County Administrator's Comments: /~,c.:.~,~~( County Administrator: Award of Construction Contract for Bailey Bridge Force Main - Board Action Requested: The Board of Supervisors is requested to award the construction contract to W.L. Hailey and Company, Inc. in the amount of $2,509,942.50 and authorize the County Administrator to execute the necessary documents. Summary of Information: This project consists of the construction of approximately 15,200 feet of 36-inch force main and associated appurtenances. Staff received 6 bids ranging from $2,509,942.50 to $3,589,710. The lowest bid, in the amount of $2,509,942.50, was submitted by W.L. Hailey and Company, Inc. The County's engineering consultant, R. Stuart Royer & Associates, has evaluated the bids and recommends award of the contract to the low bidder. Funds are available in the current CIP. District: Dale Preparer: Roy E. Covington Title: Assistant Director Attachments: Yes No oooa.49 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: July 28, 2004 Budget and Mana_~ement Comments: This item requests that the Board award a construction contract to W.L. Hailey & Company, Inc. in the amount of $2,509,942.50 for the second phase of the Bailey Bridge Force Main project. Funds are available in the current CIP to award the contract. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000 _50 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: July 28, 2004 Item Number: 8.C.14.c. Subiect: Award of Construction Contract for Repairs to the Falling Creek Dam County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to award the construction contract to National Gunite Inc., in the amount of $143,815 and authorize the County Administrator to execute the necessary documents. Summary of Information: This project consists of repairs of the joints in the concrete dam. Staff received three (3) bids ranging from $143,815 to $174,750. The lowest bid, in the amount of $143,815, was submitted by National Gunite, Inc. The county's engineering consultant, Timmons Group, has evaluated the bids and recommends award of the contract to the low bidder. This project will be funded by the operating budget. District: Dale Preparer: Roy E. Covington Title: Assistant Director Attachments: ~-~ Yes No 000~5~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: July 28, 2004 Budget and Management Comments: This item requests that the Board award a construction contract to National Gunite, Inc. in the amount of $143,815 for repairs to the Falling Creek Dam. Funds are available in the operating budget to award the contract. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000~k52 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: July 28, 2004 Item Number: 8.C.14.d. Subiect: Award of Construction Contract for Wastewater Supervisory Control County Administrator's Comments: and Data Acquisition (SCADA) System County Administrator: Board Action Requested: The Board of Supervisors is requested to award the construction contract to Transdyn Controls, Inc in the amount of $1,636,172, transfer $600,000 from 5P-58350-030027R to 5P-58350-030029R, and transfer $436,172 from 5P-58350-010204E to 5P-58350-030029R and authorize the County Administrator to execute the necessary documents. Summary of Information: This project represents the upgrade of the obsolete wastewater SCADA systems at Proctors Creek and Falling Creek Wastewater Treatment Plants. The SCADA system will enable local computer control of the equipment of each part of the plants, monitoring all the plant processes from the operating station and provide for some plant process control from the operating station. Based on significant past experience with this company and other substantial justification, the Utilities Department requested that Transdyn Controls, Inc. be considered as a sole source provider on this project. The Purchasing Department reviewed the background and supporting justification and concurred. The cost of the project is $1,636,172. The SCADA projects for Proctors Creek Wastewater Treatment Plant and Falling Creek Wastewater Treatment Plant are combined into one project to obtain economy of scale. Funds are transferred from the Proctors Creek Wastewater Treatment Plant SCADA project and the Bailey Bridge Force Main project to the combined SCADA project. District: Bermuda Preparer: Roy E. Covinqton Title: Assistant Director Attachments: Ycs No 000~58 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: July 28, 2004 Budget and Manaqement Comments: The Utilities Department is combining two currently funded projects for the Supervisory Control and Data Acquisition (SCADA) System into one center in order to maximize efficiency. This item requests that the Board approve the transfer of $600,000 from the Proctor's Creek Wastewater Treatment Plant project to the Falling Creek Wastewater Treatment Plant project, which will become the center for both treatment plants. Funds in the amount of $600,000 are available in the Proctor's Creek project to transfer. The Department also requests that the Board approve the transfer of $436,172 from the Bailey Bridge Force Main project. Funds that will not be used for the Bailey Bridge Force Main project in the amount of $436,172 are available to transfer. This item also requests that the Board award a contract to Transdyn Controls, Inc. in the amount of $1,636,172 to complete the SCADA project. Once funds are transferred from the Proctor's Creek and Bailey Bridge projects, funds will be available to award the contract. Preparer: Rebecca T. Dickson Title: Director, Budget and Management 000~.54 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: July 28, 2004 Item Number: 8.C.15. Subject: Approve Change Order #2 for Contract with Black and Veatch to Complete the Utility Rate Model County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors approve change order #2 in the amount of $30,500 related to the contract with Black and Veatch to complete the utility rate model. Summary of Information: The Utilities Department entered into a contract with Black and Veatch in 2002 to prepare a comprehensive utility evaluation and rate study and a rate model. The original contract amount was $162,000. The Utilities Department requested additional rate study work in the first change order, that was unanticipated at the time the contract was prepared. Change Order #2 is for updates to the base delivered rate model to include providing flexibility with customer projections and capital related expense projections, developing actual/budget input fields for interest and reserves, incorporating easily assessable memorandum comments, and obtaining rate model support services. This work is necessary to obtain a rate model appropriate for the information used to determine rates. The change order amount is $30,500. The Black and Veatch contract now totals $218,200. The Utilities order. operating budget has funds available to cover the change The Utilities Department will be providing Board members with the study results at a later time once the study is complete. Preparer: Jeffery L. Franklin Title: Assistant Director of Utilities Attachments: ]Yes No ~000~.~$ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: July 28, 2004 Budget and ManaQement Comments: This item requests that the Board approve a change order in the amount of $30,500 to an existing contract with Black and Veatch Corporation to complete the Utility Rate Model. The change order will increase the total contract amount to $218,200. Funds are available in the Utility Department operating budget to award the change order. Preparer: Rebecca T. Dickson Title: Director, Budget and Management 000~56 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July28, 2004 Item Number: 8.C.16.a. Subiect: Renewal of Lease of Property for the Construction Management Office County Administrator's Comments: ~.~-~,~.c<~ c~ County Administrator: BoardAction Reques~d:Approve a lease with CS Development, Inc, for 2000 square feet of office space at Court Square for the Construction Management Office and authorize the County Administrator to execute the lease agreement. Summary of Information: Staff has negotiated a five-year renewal of its lease for office space beginning November 1, 2004 with the following monthly rents: November 1, 2004 - October 31, 2005 November 1, 2005 - October 31, 2006 November 1, 2006 - October 31, 2007 November 1, 2007 - October 31, 2008 November 1, 2008 - October 31, 2009 $2,666.67 $2,746.67 $2,828.33 $2,913.33 $3,000.00 Funds for the current year are in the operating budget. Future years rent payments are subject to annual appropriation by the Board. District: Dale Preparer: John W. Harmon Title: Right of Way Manager Attachments: ~Yes No #000157 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July28, 2004 Item Number: 8.C.16.b. Subiect: County Administrator's Comments: County Administrator: Renewal of Lease of Property for the Office of the County Registrar BoardActionReques~d: Approve a lease with CS Development, Inc, for 5000 square feet of office space at Court Square for the Office of the County Registrar and authorize the County Administrator to execute the lease agreement. Summary of Information: Staff has negotiated a five-year renewal of its lease for office space beginning November 1, 2004 with the following monthly rents: November 1, 2004 - October 31, 2005 November 1, 2005 - October 31, 2006 November 1, 2006 - October 31, 2007 November 1, 2007 - October 31, 2008 November 1, 2008 - October 31, 2009 $6,666.67 $6,866.67 $7,070.83 $7,283.33 $7,5OO.OO Funds for the current year are in the operating budget. Future years rent payments are subject to annual appropriation by the Board. District: Dale Preparer: John W. Harmon Title: Right of Way Manager Attachments: ~Yes No 000:1.S$ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 28, 2004 Item Number: 8.C.17. Subiect: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: /~ ~7~u~4~ d/ County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company for the relocation of underground cable for the construction of a new parking lot at Robious Middle School. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisor and the County Administrator to execute an easement agreement with Virginia Electric and Power Company for the relocation of underground cable for the construction of a new parking lot at Robious Middle School. District: Midlothian Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: ~'~No VICINITY SKETCH CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POWER COMPANY 81LBYRD DR 8YDELLE DR Gu~FORD RD MURRA'~ OR BRI~RMONT RD Chesterfield County Department of Utilities Right Of Way Office 000160 x:mm ~o~Z_ 0o~0 n . . I ROBIOUS CROSSING DR O00~G~l CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July28, 2004 Item Number: 8.C.18,a.].. Subiect: Transfer $3,000 from the Clover Hill District Improvement Fund to the School Board to Purchase and Install a Message Board at Providence Elementary School County Administrator's Comments: County Administrator: Board Action Requested: Transfer $3,000 from the Clover Hill District Improvement Fund to the School Board to purchase and install a message board at Providence Elementary School. Summary of Information: Supervisor Warren has requested the Board to transfer $3,000 from the Clover Hill District Improvement Fund to the School Board to purchase and install a message board at Providence Elementary School. The message board will be located on property owned by the County. Although this request was originally made by the Providence Elementary School PTA, the County is not legally authorized to give money to private organizations like the PTA. The County can give money to the School Board to make capital improvements on County property for the benefit of the public. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Title: Director, Budget & Management 0425: 66078.1 Attachments: Ycs -~No 00016~ DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) rnaki~g this funding request? Providence Elementary School PTA If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) To support the school staff, students, & Community in any way possible What is the amount of funding you are seeking? Describe in detail the funding request and how the money, if approved, will be spent. All rr~nies will be spent on a school sign or~readerboard that will help publicize schocl, PTA, and Providence Athletic Asscciation events. Projected cost: $8,500-9,000 (Superior Sign Proposal) Is any County Department involved in the project, event or program for which you are seeking funds? No If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 Providence PTA, Providence Elementary School, & Providence Athletic Association will try to. cover the balance of the ccsts. 0005.68 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes No Yes × No Yes × No x What is the address of the applicant making this funding request? Pam Zetts, PTA President 2004-05 1600 Celia Crescent Richmond, VA 23236 What is the telephone number, fax number, e-mail address of the applicant? 804-674-1005 Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of the organization. Signature Title (if signing on behalf of an organization) Printed Name Date 0407:23380.1 O001f;4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: July28, 2004 Item Number: 8.C.18.a.2. Subiect: Transfer $1,000 from the Clover Hill District Improvement Fund to the Chesterfield County Health Center Commission for the Acquisition of Artwork, the Materials Necessary to Display the Artwork Appropriately and the Maintenance of the Artwork County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $1,000 from the Clover Hill District Improvement Fund to the Chesterfield County Health Center Commission to acquire and display artwork at Lucy Corr Village. Summary of Information: Mr. Warren has requested the Board of Supervisors to transfer $1,000 from the Clover Hill District Improvement Fund to the Chesterfield County Health Center Commission to acquire and display artwork at Lucy Corr Village. The artwork will enhance the lives of residents of Lucy Corr Village by providing visual and tactile arts in the corridors and other common areas of the Lucy Corr Village complex. This request was originally made by the Lucy Corr Foundation, a non-profit organization that works in conjunction with the Health Center Commission for the benefit of residents. The Board is not legally authorized to donate public funds to the Foundation. The Board, however, can donate to the Health Center Commission because it is a political subdivision of the state whose members are appointed by the Board and which Preparer: Rebecca T. Dickson Title: Director, Budget & Manaqement 0405:66092.1 Attachments: Yes ~ No #O00~tf;$ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 provides health care to elderly members of the community. To ensure that the Lucy Corr Foundation is involved in the artwork program, it is recommended that the Health Center Commission consult with the Foundation in decisions involving the acquisition and placement of artwork. oooa.66 3ul 14 04 02: 12p Management Services 804-?I7'65S0 p.3 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making thfs funding request? The Chesterfield County Health Center Commission at Lucy Corr Village established the Arts Committee If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) Enhance the pleasure of residents of Lucy Corr Village and the visiting public by providing visual and tactile arts in corridors and other communal spaces of the building What is the amount of funding you are seeking? , $1,000 Describe in detailthe funding request and how themoney, if approved, will be spent. ;Expenses of continuing to proceed with mounting and displaying donated artwork, student's art, self-heal bulletin boards and fish tank. Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 040/:23380.1 Chesterfield County Schools Raise money at food booth during the Lucy Corr Foundation 5K Run &"Festiva[ free demonstration and advice from Ted Batt, Exacutive Director of "Arts in the Hospitals" MCV-St.Mary's Other requests for donations Health Center Commission 000 67 1~ O~ 02: 13p Management Servioes 80~-?17-65~0 P-~ Jul Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes × No Yes × No Yes × No What is the address of the applicant making this funding request? 6gDO T,~my Corr Blvd. PO Drawer 170 Chesterfield, VA 23832 What is the telephone number, fax number, e-mail address of the applicant? nhnn~ 8gA-748-1511 ~i~--~04-796-6285 www. lucycorrvillage.com Signature of applicant, if you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of the organization. Signature Executive Director Title (if signing on behalf of an organization} Jacob W. Mast, Jr. Printed Name 7/16/04 Date 0407:23380.1 0OO1 8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 28, 2004 Item Number: 8.C.18.b.1. Subiect: Transfer a Total of $6,000 ($1,000 from Clover Hill, $2,500 from Dale and $2,500 from Midlothian) in District Improvement Funds to the Parks and Recreation Department for an After-School Program at Chalkley Elementary School County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer a total of $6,000 ($1,000 from Clover Hill, $2,500 from Dale and $2,500 from Midlothian) in District Improvement Funds to the Parks and Recreation Department for an after-school program at Chalkley Elementary School. Summary of Information: Supervisors Warren, Miller and Barber have requested the Board to transfer a total of $6,000 ($1,000 from Clover Hill, $2,500 from Dale and $2,500 from Midlothian in District Improvement Funds to the Parks and Recreation Department to fund an after-school program at Chalkley Elementary School. The program will serve youth in fourth and fifth grades and will be supervised by trained Parks and Recreation staff. The program will provide a safe environment for the children after school has ended. The program will be offered at no charge and will include games, fitness education, sports, and sessions with MH/MR on topics such as team building and building self-esteem. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Title: Director, Budget & Management 0425(24):66077.1 Attachments: Yes ~ No 000~69 DISTRICT IMPROVEMENT FUNDS APPLICATION Page 1 This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? Chesterfield County Parks and Recreation If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) To provide Dro~rams and facilities to the public for recreational purposes. What is the amount of funding you are seeking? $6,000 Describe in detail the funding request and how the money, if approved, will be spent. The money will be spent on an after school program at Chalkley Elementary. The program will serve youth in fourth and fifth grades. The site will be supervised by trained Parks and Recreation staff providing a safe environment for the children to participate. The program will be offered at no cost and will include sports, games, fitness education and sessions with MH/MR on topics such as building self-esteem and team buildinq. Costs will include staff, materials and supplies and contract services. OOO;['70 Is any County Department involved in the project, event or program for which you are seeking funds? Parks and Recreation, MH/MR and Police If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes Yes Yes No What is the address of the applicant making this funding request? Chesterfield County Parks and Recreation P.O. Box 40 Chesterfield, VA 23832 What is the telephone number, fax number, e-mail address of the applicant? (804) 748-1623 (804) 751-4131 Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vicmcha-lrman of th~ oreanization. Signature 000~'7~. Page 3 · . ? '~ , ~ ~ ~ ~ . Title (if signing on behalf o~a~n organization) Printed Name Date O00 t?2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: July 28, 2004 Item Number: 8.C.18.b.2. Subiect: Transfer a Total of $7,000 ($2,000 from Dale, $2,500 from Clover Hill, and $2,500 from Midlothian} in District Improvement Funds to the Contributions Account for a Donation to the Senior Center, Incorporated County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to transfer a total of $7,000 ($2,000 from Dale, $2,500 from Clover Hill, and $2,500 frem Hidlothian) in District Imprevement Funds te the Centributiens Account fer a Denatien te the Senier Center, Incerperated. Summary of Information: Richmond Senior Center, Inc. ("Center") is a non-profit corporation, which provides long-term care assistance to the elderly° It offers recreational and daycare programs that promote independent functioning for the elderly and help to delay the need for more restrictive and costly long-term care for elderly citizens. The Senior Center - Featherstone is a new facility, which was opened by the Center in 2002 in the Midlothian District. The County provides funding to the Center through the County's Community Contracts program. For FY2005, the Board authorized funding in the amount of $33,000. In the past, the County had no legal authority to give funds directly to the Center since it was not a qualifying organization under §15.2-953 of the Preparer: Rebecca T. Dickson Title: Director of Budqet 0425(05):66080.1 Attachments: Yes ~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 4 Virqinia Code. The 2004 General Assembly amended §15.2-953 to add organizations, like the Senior Center, who provide recreational and daycare services to persons over 65, to the list of organizations to which the Board can donate public funds. Accordingly, the Board is legally authorized to make this donation. The money will be used by the Center for rent and utility payments. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. 0405:66080.1 000~.'74 FROM : SENIOR CENTER OF RICHMOND FAX NO. : 915834~-1541 Jul. 14 2004 08:39AM P2 DISTRICT IMPROVEMENT FUNDS APPLICA~,,O.~ This application must be completed and signed before the 'County can consider a request for funding with District Improvement Funds. Completing and stgntng thts form does not mean that yom will receive funding or that rrm'County can legally consider your reqaest. Virginia law places substantial restrictions on the authori~ of the County to gi~e public fund~, euch .e District Improv~rrmnt Funds, to private persons or organizations and these restrictions may preclude the County~ Boazd of ~pervisors from even considering yom, request. What is ~he..j~me o.f the applicant (person or~ organizatio~tt maki.ng this fundiniq If an organiza~n is the appli~a.t, what is the nature and purpose of the orgaff~ion? (Also atl~ch ~iz~n's 'rnos~ recent arti..cl~s o~ in~n . What is the amount of funding you are seeking? "~/ Describ~ in detail t~e funding mqu~t and how lt~ money, if .pprov~cl,'~ili b~c' 635'33.1 Page I O001.T5 P. 02 FROM : SENIOR CENTER OP RICHMOND PAX NO. : g15834~-1541 Jul. 14 2004 10:43AM P2 If this ~,quest for funding will not fully fund your activity or program, what other indi.vid.~.uals or. organizations will provide the remaiader of the funding? ,, If applicant is an organization, answer t~ following: Is the organization a corporation? Yes __ Is the organization non-profit? Yes ~,,"~'"No Is the organization tax-exempt? Yes ~ No What .is the .aq~lress of the.___aj~icant making thia funding reque.~t? What is the telephone number, fax number, e-mail addreaa of the applicant? "1':--.. Signature of applicant. If you are signing on behaff of an organization you must be the vice-chairman of the organization. Signature ~ (if signing on behalf of an organization) "'~r~nl~a 63S33,1 Pa~e2 JUL-14-2004 11:49 9158343 1541 P.02 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: July 28, 2004 Item Number: 8.C.18.c. Subiect: Transfer a Total of $2,000 ($400 each) From the Dale, Matoaca, Clover Hill, Midlothian and Bermuda District Improvement Funds to The Chesterfield County TRIAD Program County Administrator's Comments: County Administrator: Board Action Requested: Transfer a total of $2,000 ($400 each) from the Dale, Matoaca, Clover Hill, Midlothian and Bermuda District Improvement Funds to the Chesterfield County TRIAD Program. Summary of Information: Each Supervisor has requested the Board to transfer $400 from their respective District Improvement Fund to the Chesterfield County TRIAD program. The TRIAD program was established by the Police Department, the Fire Department and the Sheriff's Department to support crime awareness and reduction programs for senior citizens in the County. For example TRIAD sponsors programs such as the Emergency Beacon Light Program (installs special beacon safety lights in the homes of homebound seniors and disabled Preparer: Rebecca T. Dickson Title: Director, Budget & Management 0425:66076.1 Attachments: Yes [----] No 000 77 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 persons to help emergency response teams locate their homes faster in an emergency. It operates many other safety programs and also distributes safety and emergency information to senior citizens. The requested transfer will support the senior citizen public safety programs of these three departments. The Board is legally authorized to transfer public funds to county departments to promote and operate public safety programs for county citizens. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. 000:L75 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? Chesterfield TRIAD If an organization is the applicant, what is the nature and purpose of the organization? (Aisc attach organization's most recent articles of incorporation and/or bylaws to application.) Mission: to enhance the quality of life and reduce crime against senior citizens What is the amount of funding you are seeking? $2,000.00 Describe in detail the funding request and how the money, if approved, will be spent. Funding will be spent on educational brochures on TRIAD, TRIAD newsletters, printing of various flyers and mailing costs to publicize TRIAD events, purchasing File of Life cards, pockets and coordination of Senior Day. Is any County Department involved in the project, event or program for which you are seeking funds? Chesterfield County Sheriff's Office and Police Department If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? Corporate sponsors, Rotary Clubs, senior groups, etc. OO01?9 Is the organization a corporation? Yes Is the organization non-profit? Yes Is the organization tax-exempt? Yes XXX No No No XXX XXX What is the address of the applicant making this funding request? Chesterfield TRIAD Sheriff's Office P.O. Box 7 Chesterfield, VA 23832 o What is the telephone number; fax number, e-mail address of the applicant? Home: 276-2571 Sheriff's Office: 717-6266 Fax: 748-5808 Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of the organization. Signature Chairperson-Chesterfield TRIAD Title (if signing on behalf of an organization) Herman Baumgart Printed Name Date 000 80 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: Subiect: July 28, 2004 Item Number: 8.C.18.d. Transfer $1,755 from the Midlothian District Improvement Fund to the Police and Parks and Recreation Departments and to the School Board to Defray the Costs of the Midlothian Village Day Festival County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to transfer $1,755 from the Midlothian District Improvement Fund to the Police and Parks and Recreation Departments and to the School Board to rent space and equipment and to provide services for the Midlothian Village Day Festival. Summary of Information: Supervisor Barber has requested the Board to transfer $1,755 in Midlothian District Improvement Funds to pay a portion of the costs incurred by the County to supply equipment; police and parks and recreation services; and school space for the Midlothian Village Day Festival. The Festival is a long-standing event that is co-sponsored by the County pursuant to a written agreement and is open to the general public. The Police and Parks and Recreation Departments and the School Board have traditionally given assistance to the Festival and the requested funds will help defray the costs incurred by these departments to rent equipment and space and provide services and facilities, which the departments previously planned to provide. $230 of the amount will be transferred to the Police Department to provide uniformed officers. $1,100 will be transferred to Parks and Recreation to rent Preparer: Rebecca T. Dickson Attachments: Yes Title: Director Budqet and Manaqement 0425(24):66081.1 -~No 000 8:1. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 tables, chairs, a stage platform and other equipment, and to publicize the event. $425 will be transferred to the School Board for the cost of renting Midlothian Middle School and providing custodial services. This request originally came from the Midlothian Junior Women's Club. The County is legally prohibited from donating money to this organization. The Board is authorized, however, to defray the cost incurred by County departments and the School Board for civic events which the County has traditionally sponsored pursuant to a co-sponsorship agreement and which are open to the general public and serve a community-wide audience. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. 000~8~ .]un 04 04 04:49p Mana~emen~ Sepvi~e~ 80 :£~ ~00~-~-N~£ 804-7 l?-GS~O p- ~ DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be oompleted and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substant|al restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application..) What is the amount of funding you are seeking? Describe in detail the funding request and how.th.e money,, if approved, wilt be spent. Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 040?:23380. 000 3 Jun £0' c~ O~ 0'4- o~: 49p 6"[: Z'C S44~'08 Manacemmn~; Service~ Page o If applicant is an organization, answer the following: Is 'the organization a corporation? is the organization non-profit? Is the organization tax-exempt? Yes Yes ~ No Yes No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant7 Signature of applicant, if you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of the organization. Signature Title (if signing on behalf of an organizQtTon) Printed Name Da{e 040'/:233 S0. I 000:t84 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: July28, 2004 Item Number: 8.C.lg.e. Subiect: Transfer a Total of $2,000 ($500 each) From the Bermuda, Dale, Matoaca and Midlothian District Improvement Funds to the Chesterfield County Health Center Commission to Defray Expenses for the Operation and Development of the "Festival For All Ages" County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer a total of $2,000 ($500 each) from the Bermuda, Dale, Matoaca and Midlothian District Improvement Funds to the Chesterfield County Health Center Commission to defray expenses for the operation and development of the "Festival for All Ages." Summary of Information: Each Supervisor has requested the Board of Supervisors to transfer a total of $2,000 ($500 each) from the Bermuda, Dale, Matoaca and Midlothian District Improvement Funds to the Chesterfield County Health Center Commission to defray expenses for the operation and development of the "Festival for All Ages." The Festival is a fund-raising event co-sponsored by the Commission to raise money for the benefit of Lucy Corr Village and its residents. Expenses will include advertisement, food, awards for runners, cost of insurance, cost of participation by Richmond Road Runners Club, and t-shirts. Preparer: Rebecca T. Dickson Title: Director, Budget & Management 0405:66091.1 Attachments: Yes ~-~ No #000~!_85 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 This request was originally made by the Lucy Corr Foundation, a non-profit organization that works in conjunction with the Health Center Commission for the benefit of residents. The Board is not legally authorized to donate public funds to the Foundation. The Board, however, can donate to the Health Center Commission because it is a political subdivision of the state whose members are appointed by the Board and which provides health care to elderly members of the community. The Commission must, however, expend the funds itself in accordance with the Virginia Public Procurement Act and the Commission's established purchasing procedures. 0405(24) (23) :66091.1 000~86 Jul 14 04 02: 12p Management Services 804-717-6580 p.3 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? The Chesterfield County Health Center Commission of Lucy Corr Village established the Lucy Corr Foundation, Inc. If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) The Foundation's purpose is to raise money toward an endowment and for program enhancements and services for Lucy Corr Village What is the amount of funding you are seeking? $2,000 To defray expenses for the operation and development of the "Festival Describe in detailthe funding request and For All Ages" including the 5K Run. how the money, if approved, will be spent. Expenses will include advertisement~ food, awards for runners, cost of insurance, cost of participation by Richmond Road Runners Club, and T-shirts. Is any County Department involved in the project, event or program for which you are seeking funds? Fire Department, Police Department Parks and Recreation Department If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380. t Various community and civic Rroups targeted for funding, organizations are providing the horse show, car show, water, and signage Jul ~ana~emen~ Services 80~-717-SSSO Page 2 o If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes X No Yes × No Yes X No What is the address of the applicant making this funding request? 6800 Lucy Corr Blvd. P.O. Drawer 170 Chesterfield,VA 23832 phone 804-748-1511 What is the telephone number, fax number, e-mail address of the applicant? fax 804-796-6285 www.lucycorrvillage.com Signature of applicant, if you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of the organization. Executive Director Title (if signing on behalf of an organization) Jacob W. Mast, Jr. Printed Name 7/16/04 Date CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: July 28, 2004 Item Number: s.c.~9. Subiect: Initiate a Zoning Application at Chesterfield Industrial Park County Administrator's Comments: ~___~~,~d /"~~~ County Administrator: ~ Board Action Requested: Initiate an amendment to a previously granted Conditional Use and Conditional Use Planned Development (Case 91SN0222) to delete restrictions on outside storage. Initiate an application for a Conditional Use Permit to permit contractors' offices and display rooms and outside storage. This application would encompass the area generally known as the Chesterfield Industrial Park and more specifically as shown on the map prepared by the Planning Department dated July 19, 2004. Appoint Ms. Karen Aylward, Project Manager, Economic Development Department, as the Board's agent. Double advertise the application. Summary of Information: An individual has optioned to purchase a parcel within the Chesterfield Industrial Park with the intention of operating a contractors' office and display room with outside storage. While the outside storage is permitted through the -continued- Preparer: James G. Dunn Attachments: [-'--] Yes Title: Director of Economic Development No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: July 28, 2004 Summary of Information: existing Conditional Use subject to certain restrictions, the contractors' office is not a permitted use. In discussions with Economic Development and representatives of the Industrial Park property owners, it was revealed that several contractors' offices have located in the Park without the requisite zoning. In addition, Economic Development has identified that there is a need to provide land to accommodate such uses; therefore, a zoning amendment to allow such uses subject to certain restrictions would be appropriate. In accordance with the Zoning Ordinance, staff recommends that the Board waive disclosure requirements to further economic development. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: July 28, 2004 Item Number: 10.A. Subiect: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 02-0139 Chesdin Shores, Section 4 Chesdin Company, LLC Piedmont Construction Company, Inc. Water Improvements - Matoaca $171,200.00 Preparer: Craig S. Bryant Title: Director of Utilities Attachments: ~-~ Yes No # 000~89 Agenda Item July 28, 2004 Page 2 o o o o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 02-0436 Living Hope Lutheran Church - 3909 Old Hundred Road Trustees, Living Hope Lutheran Church Howerton Excavating Company Incorporated Water Improvements - $15,100.00 Wastewater Improvements - $14,300.00 Clover Hill 02-0479 Rivers Trace, Section E and F Foxfield Construction, Inc. Bookman Construction Company Water Improvements - Matoaca $57,740.00 03-0063 Boulders Commons Boulders Commons, LLC Bookman Construction Company Water Improvements - Wastewater Improvements - Midlothian $33,000.00 $18,400.00 03-0143 Kohl's at Breckenridge Shopping Center Breckenridge Associates, LLC Shoosmith Brothers Construction Company, Inc. Water Improvements - Wastewater Improvements - Bermuda $68,750.00 $29,400.00 000. 90 Agenda Item July 28, 2004 Page 3 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 03-0294 The Highlands - Dunnottar Touchstone Development, LLC Castle Equipment Corporation Water Improvements - Dale 03-0397 Midlothian Village Financial Center Wachovia Bank Possie B. Chenault, Inc. Water Improvements - Midlothian 04-0060 Old Coach Hills, Section B Lot 1 Block A and Lots 7-10 Block B J. Mac Homes Incorporated Bookman Construction Company Wastewater Improvements - Dale $122,453.50 $10,410.00 $51,470.00 000.19 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 28, 2004 Item Number: 10.B. Subject: Status of General Fund Balance, District Improvement Fund, and County Administrator's Comments: Reserve for Future Lease Purchases Capital Projects, County Administrator: Board Action Requested: Summary of Information: Preparer: Lane B. Ramsey Title: County Administrator Attachments: Ycs -~No # 000:t92 BOARD MEETING DATE CHESTERFIELD COUNTY GENERAL FUND BALANCE July 28, 2004 DESCRIPTION 07/01/03 FY2004 Actual Beginning Fund Balance 11/25/03 Designate excess revenue (County) for non-recurring items in FY2005 ! 1/25/03 Designate excess expenditures (County) for non-recurring items in FY2005 11/25/03 Designate excess expenditures (Schools) for non-recurring items in FY2005 11/25/03 Designate excess expenditures (Schools) for non-recurring items in FY2004 11/25/03 FY03 Results of Operations - Police for use in FY2004 11/25/03 FY03 Results of Operations - Fire for use in FY2004 11/25/03 FY2004 11/25/03 FY03 Results of Operations - MH/MR/SA for use in FY2004 11/25/03 FY03 Results of Operations - Projected CSA Shortfall for use in FY2004 07/01/04 FY05 Budgeted Beginning Fund Balance (Projected FY04 Results of Operations) *Pending outcome of FY2004 Audit Results AMOUNT (102,908) (3,133,048) (456,699) (349,922) (100,000) (lOO,OOO) (lOO,OOO) (43,000) (156,000) 750,000 BALANCE $42,264,186 $42,161,278 $39,028,230 $38,678,308 $38,221,609 $38,121,609 $38,021,609 $37,921,609 $37,878,609 $37,722,609 38,472,600 000 9'3 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT July 28, 2004 Board Meeting Date Description FOR FISCAL YEAR 2003 BEGINNING JULY 1, 2002 4/10/2002 4/10/2002 8/28/2002 FY03 Budgeted Addition FY03 Capital Projects Purchase land for athletic facilities at Spring Run Elementary School, closing costs, and environmental assessment FOR FISCAL YEAR 2004 BEGINNING JULY 1, 2003 4/9/2003 4/9/2003 7/23/2003 10/22/2003 4/14/2004 4/14/2004 FY04 Budgeted Addition FY04 Capital Projects National search for a developer to revitalize the Cloverleaf Mall area Debris pick-up program due to Hurricane Isabel To General Services for building unexpected repairs and maintenance items incurred during FY04 Trf to Sheriff for start-up expenses and capital for new replacement jail project Amount 8,600,000 (7,277,800) (140,000) 9,354,000 (8,559,3O0) (44,000) (1,000,000) (125,000) (260,000) Balance 10,111,312 2,833,512 2,693,512 12,047,512 3,488,212 3,444,212 2,444,212 2,319,212 2,059,212 4/14/2004 Designate funding for police vehicles associated with the new COPS grant. Funds to be transferred to Police in FY2006 FOR FISCAL YEAR 2005 BEGINNING JULY 1, 2004 4/14/2004 4/14/2004 7/28/2004 FY05 Budgeted Addition FY05 Capital Projects Pre-development studies for Cloverleaf Mall - pending approval (500,000) 9,600,000 (8,496,900) (65,000) 1,559,212 11,159,212 2,662,312 2,597,312 000194 000:195 Prepared by Accounting Department June 30, 2004 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began 04/99 1/01 03/01 04/01 11/00 09/01 03/03 03/04 APPROVED AND EXECUTED Description Public Facility Lease - Juvenile Courts Project Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Telephone System Upgrade School Copier Lease #2 - Manchester High School School Copier Lease #3 - Chester Middle School School Server Lease Certificates of Participation - Building Construction, Expansion and Renovation Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Original Amount $16,100,000 13,725,000 1,222,411 20,268 20,268 278,372 6,100,000 21,970,000 Date Ends 11/19 11/21 03/05 03/06 09/05 07/05 11/23 11/24 Outstanding Balance 06/30/04 $12,880,000 11,885,000 151,300 8,206 5,998 113,886 6,100,000 21,970,000 TOTAL APPROVED AND EXECUTED $~9,436,319 $53,114,390 PENDING EXECUTION Description None Approved Amount 000196 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July28, 2004 Item Number: 10.C. Subiect: Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: Ycs -]No 000197 000~98 ~:00199 000200 0~)0202 ,OO0:z03 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subiect: July 28, 2004 Item Number: 10.D. Report of Planning Commission Substantial Accord Determination on Matoaca Middle School Annex (Case 04PD0316) County Administrator's Comments: ~.~~~ County Administrator: Board Action Requested: On June 15, 2004, the Planning Commission confirmed the Planning Director's decision that Case 04PD0316 is in substantial accord with the Comprehensive Plan. Staff recommends no action. Summary of Information: The Commission confirmed the Planning Director's decision that this request is substantially in accord with the Comprehensive Plan, subject to certain conditions (See attached map and conditions). State law provides that the Board may overrule the Planning Commission's determination or refer the matter back to the Planning Commission for an additional public hearing and decision. If the Board takes no action, the substantial accord determination will become final. Staff recommends no action. Preparer: Kirkland A. Turner Title: Director of Planning O:DATA/AG ENDA/2004/APR 14/SUBACC/gok Attachments: Yes [-~ No 000204 CONDITIONS Recreational Facility Setbacks. The following setback criteria shall apply to any new outdoor play fields, courts, swimming pools and similar active recreational areas: ao Outdoor play fields, courts, swimming pools and similar active recreational areas shall be located a minimum of 100 feet from adjacent properties zoned for agricultural or residential use and a minimum of fifty (50) feet from any proposed public road(s). Within these setbacks, existing vegetation shall be supplemented, where necessary, with landscaping or other devices designed to achieve the buffeting standards contained in Section 19-522(a)(2) of the Zoning Ordinance. bo If new outdoor play fields, courts, swimming pools and similar active recreational areas are set back more than 100 feet from adjacent property zoned agriculturally or residentially and more than fifty (50) feet from any proposed public road(s), the landscaping or other design features described in Condition 1.a. may be modified by the Planning Department at the time of site plan review. Such modification shall accomplish a mitigation of the visual and noise impacts that sports or related activities have on adjacent properties equivalent to the 100 foot/fifty (50) foot setback/landscaping requirements described in Condition 1.a. Co The 100 foot setback described in Condition 1.a. may be reduced by the Planning Commission if the resulting increased visual and noise impacts that sports or related activities have on area residences are mitigated. Mitigation may be achieved through the use of topography, fencing, berming, walls and/or other devices and design features, as approved by the Planning Commission at the time of site plan review. (P) o With the exception of buffers and setbacks for play fields, courts, swimming pools, and similar active recreational areas, development of the property shall conform to the development standards of the Zoning Ordinance for Corporate Office (0-2) Districts in Emerging Growth Areas. (P) (NOTE: The requirements of the underlying Agricultural (A) zoning classification, where these requirements exceed the requirements of the Ordinance for 0-2 Districts in Emerging Growth Areas, remain applicable for any development on the property.) ° Prior to any site plan approval or upon request by the Transportation Department, whichever occurs first, forty-five (45) feet of tight-of-way on the south side of Hickory Road and thirty-five (35) feet of right-of-way on the east side of Halloway Avenue, both measured from the centeriine of that part of the roads immediately 000205 o adjacent to the property, shall be recorded, free and unrestricted, to and for the benefit of Chesterfield County. (T) Direct access from the property to Hickory Road shall be limited to two (2) entrances/exits and to Halloway Avenue shall be limited to one (1) entrance/exit, as required by Condition 3. The Transportation Department may modify this condition regarding the location and number of accesses onto both roads. (T) Prior to an enrollment of more than 750 students, the following road improvements shall be provided: ao do Elimination of the existing access on Hickory Road, located approximately 830 feet east of the Halloway Avenue intersection. Elimination of the existing access on Halloway Avenue, located approximately 200 feet south of the Hickory Road intersection. Construction of additional pavement along Hickory Road and along Halloway Avenue at each approved access to provide left and right turn lanes, as determined by the Transportation Department. Dedication to Chesterfield County, free and unrestricted, of any additional right-of-way (or easements) required for the improvements identified above. (T) OO0206 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subject: July 28, 2004 Item Number: 14. County Administrator' s Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Ms. Debra Girvin, President Elect and Chair of the Governmental Relations Committee, Chesterfield Chamber of Commerce will make a presentation on behalf of the Chamber's Site Plan Task Force of the Chesterfield County Site Plan Review Process Study. Preparer: Kirkland A. Turner Title: Director of Planninq Attachments: Yes No 00020~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 28, 2004 Subiect: Item Number: 15.^. Resolution Recognizing John Tyler Community College and the Wider Horizons Program for Bringing Irish Exchange Students to Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the following resolution be adopted. Summary of Information: Staff recommends that the Board of Supervisors adopt this resolution recognizing the volunteer efforts of Irish exchange students who have participated in an eight-week program that has benefited Chesterfield County, the Lucy Corr Nursing Home, Henrico County, the City of Richmond and area businesses during July and August. Mr. Edward Dail of John Tyler Community College will be present along with all of the students to receive the resolution. Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: Yes ~'~ No # OO0209 RECOGNIZING JOHN TYLER COMMUNITY COLLEGE AND THE WIDER HORIZONS PROGRAM FOR BRINGING IRISH EXCHANGE STUDENTS TO CHESTERFIELD COUNTY WHEREAS, John Tyler Community College is hosting a group of 16 students from Northern Ireland and the Republic of Ireland for an eight-week program that began in June and will end on August 7, 2004; and WHEREAS, the students are sponsored by a program called Wider Horizons, which is underwritten by the International Fund for Ireland, with the objectives of promoting economic and social advance and encouraging contact, dialogue and reconciliation between Unionists and Nationalists throughout Ireland; and WHEREAS, the Wider Horizons program offers disadvantaged young people, ages 18-28, from the two traditions in Northern Ireland and the South the opportunity to improve their employment prospects through the provision of training and work experience at home and abroad; and WHEREAS, in addition, the Wider Horizons program is trying to break the cycle of violence from generation to generation by especially involving unemployed kids in troubled neighborhoods; and WHEREAS, to date, more than 15,000 students have graduated from the program in Australia, Canada, Europe, New Zealand and the United States; and WHEREAS, the students' stay in Virginia involves classes, volunteer work and sightseeing, along with visits to Hispanic, American-Indian and African- American communities; and WHEREAS, the students also are volunteering to assist various Chesterfield County departments and other regional localities in a wide range of activities including Parks and Recreation, Public Affairs, Buildings and Grounds, the Lucy Corr Nursing Home, the Citie of Henricus and others; and WHEREAS, this exchange program has benefited the participants and the City of Richmond, counties of Chesterfield and Henrico, the Lucy Corr Nursing Home, the Becoming New Beauty School, the Richmond SPCA, and the Science Museum of Virginia; and WHEREAS, this program was made possible by John Tyler Community College and Virginia Commonwealth University. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 28th day of July 2004, publicly recognizes John Tyler Community College and the Wider Horizons Program for bringing Irish Exchange Students to Chesterfield County; thanks exchange students Lisa Leonard, Nina Croston, James Sliman, Nuala Tolan, Mandy Parker, Tom Miller, Conor Mulligan, Ryan Curry, Bobby Gray, Conor Maguire, Liam Traynor, Siobhan Foy, Olivor Arnold, Janette Cleary, Paul Cosgrove and Colin Clarke for their participation in this program, and for their efforts on behalf of Chesterfield County and the other localities and businesses that have benefited from their volunteer work, wishes these students success in their future endeavors, and hopes that this experience has enriched their lives and broadened their appreciation of others of different backgrounds. 00025.0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: July 28,2004 Item Number: 15.1~. Subiect: Resolution Recognizing Boy Scout Troop 862 for Outstanding Community Service County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requested that the following resolution be adopted. Summary of Information: Mr. Warren requests that the Board of Supervisors adopt this resolution in recognition of the positive contributions of Boy Scout Troop 862 to the community. Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: ¥C$ r-~No 00O211 RECOGNIZING BOY SCOUT TROOP 862 FOR OUTST~DING COM~I3NITY SERVICE WHEREAS, there will always be those in our communities who need assistance but do not have family members who can provide it; and WHEREAS, people sometimes long for ~the good old days" when neighbors took care of neighbors; and WHEREAS, it is refreshing to note that here in Chesterfield County, this practice of neighbors taking care of neighbors is alive and well; and WHEREAS, one recent example was brought to the attention of this Board of Supervisors; and WHEREAS, Mrs. Karen Holliday, of the Clover Hill Magisterial District, wrote to inform her Board of Supervisors representative of the actions of Boy Scout Troop 862; and WHEREAS, Mrs. Holliday, a widow, needed assistance with household maintenance; and WHEREAS, several members of Troop 862 spent a hot and humid Saturday working to mow the lawn, remove debris, mulch flower beds and perform other tasks to assist Mrs. Holliday; and WHEREAS, these types of good deeds too often go unnoticed and unrecognized; and WHEREAS, it is appropriate to publicly recognize the efforts of these young men. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 28th day of July 2004, publicly recognizes the outstanding community spirit and civic-minded responsibility of the members of Boy Scout Troop 862, thanks the troop for its efforts to help someone in need within the community, and expresses the gratitude of all Chesterfield County residents for Troop 862's positive efforts on behalf of Mrs. Holliday, which exemplify the positive deeds of youth activity in our county, state and nation. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July28, 2004 Item Number: 15,8-. Subject: Recognizing William Greer Harvey, Troop 874, Sponsored by Saint Luke's United Methodist Church, and David Gregory Caisse, Troop 842, Sponsored by Swift Creek Baptist Church, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolutions. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing William Greer Harvey, Troop 874, and David Gregory Caisse, Troop 842,upon attaining the rank of Eagle Scout. Both will be present at the meeting, accompanied by members of their family, to accept the resolutions. Dale District William Greer Harvey Parents: Ed and Ellen Matoaca District David Gregory Caisse Parents: Michael and Wanda Preparer: Lisa H. Elko Attachments: Ycs Title: Clerk to the Board 0002 3 RECOGNIZING MR. WILLIAM GREER HARVEY UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. William Greer Harvey, Troop 874, sponsored by Saint Luke's United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, William has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 28th day of July 2004, publicly recognizes Mr. William Greer Harvey, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 0002 4 RECOGNIZING MR. DAVID GREGORY CAISSE UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. David Gregory Caisse, Troop 842, sponsored by Swift Creek Baptist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, David has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 28th day of July 2004, publicly recognizes Mr. David Gregory Caisse, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 0002 5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: Subject: July 28, 2004 Item Number: 17.A. Public Hearing to Consider Amending an Existing Ordinance, which Created the"Englewood Sewer Assessment District" County Administrator's Comments:j~~j County Administrator: _ Board Action Requested: Adopt an amendment to an existing ordinance which created the ~Englewood Sewer Assessment District" by adding language relating to the suspension of sewer assessment payments for property owners 65 years of age and older. Summary of Information: On October 22, 2003 the Board created the ~Englewood Sewer Assessment District" consisting of twenty-four (24) lots, for which an assessment of $10,642.29 per lot has been established. In response to concerns relative to the impact of the water and sewer assessment payments for senior citizens, on December 17, 2003 the Board approved an amendment to the County Charter. The Charter amendment was approved by the General Assembly, signed into law by Governor Warner, and will go into affect July 1, 2004. The amendment allows for deferral of payments within residential water and sewer assessment districts for property owners who are 65 years of age or older, and who occupy a dwelling on the property. At such time as the dwelling is no longer occupied by an owner who is 65 years of age or older, or is conveyed to another person, the suspensions of payments will cease and the entire assessment, including accrued interest, will be immediately due. A draft of the amended ordinance indicating this change is attached. Preparer: Craig S. Bryant Attachments: Title: Director of Utilities 0002~-61 AN ORDINANCE TO AMEND AND RE-ENACT THE ORDINANCE CREATING ENGLEWOOD SPECIAL TAX OR ASSESSMENT SEWER DISTRICT TO PROVIDE FOR SUSPENSION OF PAYMENT FOR CERTAIN ELDERLY OWNERS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That the Ordinance creating the Englewood Special Tax or Assessment Sewer District is amended and re-enacted as follows: Section 1. Definitions. In the context of this ordinance, the following words shall have the following meaning: District: The Englewood Special Tax or Assessment Sewer District. Map of the District: The map entitled "Proposed Englewood Sewer Assessment District" prepared by the County Department of Utilities, which map is on file with the director of utilities. Section 2. Establishment of Englewood Special Tax or Assessment Sewer District. Pursuant to Code of Virginia, Section 15.2-2404 et seq., there is hereby created in the county the Englewood Special Tax or Assessment Sewer District. The area of the district shall be and the same is hereby fixed within the boundaries depicted on the map of the district. Section 3. Construction of certain sewer facilities in and adjacent to the district. The utilities department shall cause to be constructed in and adjacent to the district the sewer line and appurtenant facilities depicted on the map of the district. Section 4. Taxes or assessments upon owners of property located within the district. The cost of construction of the sewer line and appurtenant facilities located within the district shall be apportioned among the owners of property abutting the sewer line. The amount of the tax or assessment charged to each such owner shall be one twenty-first (1/21) of the total cost of the improvements constructed within the district, including the legal, financial and other directly attributable costs incurred by the County. The one twenty-first (1/21) charge shall be assessed against each lot located in the district. The amount finally taxed or assessed against each landowner shall be reported to the treasurer as soon as practicable after completion of the sewer line and appurtenant facilities located within the district, and the treasurer shall enter the same as provided for other taxes. 0505:61923.3 1 0002~[~ Section 5. Installment payment of assessments. Any person against whom an assessment provided for in this article has been finally made shall pay the full amount of the assessment provided for in this article, on the due date of the first tax bill on which such assessment is shown. In no event, however, shall any pan of the assessment be due prior to the completion of the sewer line and appurtenant facilities constructed pursuant to this article. As an alternative to payment as provided above, a person against whom an assessment provided for in this article has been made may pay such assessment in forty (40) equal semiannual principal installments over a period of twenty (20) years, together with simple interest on the unpaid principal balance at an annual rate equal to the index of average yield on United States Treasury Securities adjusted to a constant maturity of one year as made available by the Federal Reserve Bank on the date when this ordinance was adopted. The first of such installments shall be due on and interest on the unpaid principal balance shall accrue from the date on which the full amount of the assessment would otherwise have been due as provided above. Section 5.1. Suspension of payment of assessments. Payment of assessments otherwise due under this ordinance shall be suspended for any owner who owned property on the day the ordinance creating the assessment district was adopted and who occupies a residential building located on the property and is 65 years of age or older. However when the property is no longer occupied by a person who is 65 years of age or older or is conveyed to another person or persons, irrespective of the age of the person or persons to whom the property is conveyed, the suspension of payments shall cease and the entire assessment, including accrued interest, shall be immediately due and payable. It shall be the obligation of any such owner to provide a driver's license or other photo identification establishing proof of age satisfactory to the director of utilities in order for such suspension to become effective. Section 6. This ordinance shall not be set out in the County Code but shall be kept on file in the office of the director of utilities. (2) This ordinance shall be in effect immediately upon its adoption. 0505:61923.3 2 0 0 0 2 ~ 8 Advertising Affidavit (This is not a bill P~e~se pay from invoice) P.O. Box 85333 Richmond, Virginia 23293-0001 (804) 649-6000 Account 07t2 Date Code Description Ad Size Total ~t TAKRNOTTCRTAKRNCITICRTHATTHRt:tOARD© 2.00 X 2800 6~7 4R ATTACH Media Genera~ Operations, Publisher of THE R~CHMON [:) T~MES-DISPATCH This is to certi~ that the attached TAKE N©TICRTAKR N'©TIC[ was p%~ished by Richmond Times-Distich, Inc, ~n the City of Richmond, State of Virginia, on the following dates: 07/14/2004 07/21/2004 The first insertion being given .... Newspaper reference: 178831 Sworn to and subscribed before me this _72 'Oki _ 07tl 412004 Notary Public Su State of Virginia City of Richmond My Commission expires HiS ~S NOT A BILL. PLEASE PAY FROM ~NVO]CE, THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: July 28, 2004 Item Number: 17.B. Subject: Public Hearing to Consider Re-adoption of an Amendment to the Transient Occupancy Tax Ordinance County Administrator's Comments: )(?_~c~c~-~~c/ F~?/~~'(~~ County Administrator: Board Action Requested: Adopt the attached ordinance. Summary of Information: The County's ordinance creating a transient occupancy tax provides for the tax to be levied on the rental of rooms for lodging in hotels as well as for the rental of banquet space and other meeting rooms in hotels. Board members have indicated a desire to remove the tax as it applies to the rental of banquet space and other meeting rooms but to leave the tax in place for the rental of rooms for lodging. An ordinance making that change was adopted on an emergency basis on June 23, 2004 without a public hearing. The Board must re-adopt the ordinance within 60 days of its passage in order for the ordinance to remain in effect. Staff recommends that the ordinance be amended from the version approved on June 23, 2004 to include the occupancy tax for space rented at campgrounds. The proposed addition would make the county ordinance consistent with state law. Preparer: Steven L. Micas Attachments: Ycs Title: County Attorney 05?.3(00): 65797..2 (65973.?.) 000219 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 9-151 AND 9-152 RELATING TO TRANSIENT OCCUPANCY TAX BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 9-151 and 9-152 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Sec. 9-151. Definitions. 000 Transient: Any person who, for a period of less than 30 consecutive days, either at his own expense or at another's expense, uses-c,-i~s~ obtains lodging at any hotel, as defined in this section. See. 9-152. Imposed amount. Pursuant to the provisions of Code of Virginia, §§ 58.1-3819 and 58.1-3823, there is hereby imposed on each and every transient a lodging tax in the amount of eight percent of the total amount paid for room c,r space rental for lodging or for space at campgrounds by such transient to any hotel; however, this tax shall not apply to rooms ~ rented for lodging or for space at campgrounds for continuous occupancy by the same individual or group for 30 days or more. (2) That this ordinance shall become effective immediately upon adoption. 0523:65793.2 000 2~0 An Affiliate of Media Genera~ Advertisi ng Affi davit (This is not a bill P~ease pay from invoice) P. O, Bo× 85333 Richmond, Virginia 23293.0001 (8O4) 649-6O0O /2004 ¢ Cod~ ~scryt n Ad Size 07/21/20¢}4 121 TAK[:i NC)T1C}~TAKR N©TICF, THAT THE R©ARD O 2.00 x 25_00 507.00 ATTACH HERE Media General Operations, Inc. Publisher of THE F~iCHMOND TilME~S-D~SPATCH This is to certify that the attached TAKE N©TICETAKE NOTIC~ was published by RichmOnd Times~Dispatch, ~nc, in the Ci~ of R~ch~ond, State of Vkg~n~a, on the following dates: 07/14/2004 07/21/2004 The first ~nsertionbeing given Newspa per refere rice: Sworn to and subscribed ~efore Notary Public State of Vkginia CAy of ~iohmond My Commission expires 1788320 07/14/2004 Supervisor THiS IS NOT A BILL. PLEASE PAY FRO~ ~NVO]CE. THA ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin.q Date: July 287 2004 Item Number: 17.C. Subiect: Public Hearing to Consider the Adoption of a Resolution Authorizing the County to Contract Debt and Issue General Obligation Bonds and Requesting the Circuit Court to Order an Election on the Questions of Contracting Debt and Issuing General Obligation Bonds to Finance Public Improvements County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board of Supervisors to hold a public hearing to consider the adoption of a resolution authorizing the county to contract debt and issue general obligation bonds and requesting the Circuit Court to order an election on the questions of contracting debt and issuing general obligation bonds to finance public improvements Summary of Information: On April 14, 2004 the Board of Supervisors adopted the FY2005-2011 Capital Improvement Program. The Program totals $708,889,900 over the seven-year period and includes projects proposed to be on a referendum in November 2004. Formal action by the School Board is required to request the Board of Supervisors to request the Circuit Court of the county to order an election Preparer: Rebecca T. Dickson Title: Director, Budget & Management Attachments: Ycs # 00o22 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2. Meeting Date: July 28, 2004 on the question of authorizing the county to issue its general obligation bonds for public improvements. On June 22, 2004 the School Board formally adopted a resolution requesting the Board of Supervisors to request the Circuit Court of the county to order an election on the question of authorizing the county to issue its general obligation bonds in the maximum amount of $231,225,700 for capital school improvement purposes. The Board of Supervisors is requested to hold a public hearing to consider the adoption of the attached resolution, which requests the Circuit Court of the county to order an election authorizing the county to contract debt and issue general obligation bonds for various school and general government public improvements, in the maximum amount of $341,745,000, for the following purposes: · $231,225,700 for capital school improvement projects; · $15,257,100 for public safety improvement projects; · $35,587,500 for library improvement projects; · $19,674,700 for parks and recreation improvement projects; and · $40,000,000 for highway, street, road and sidewalk improvement projects. After the public hearing is held, the Board is requested to adopt the attached resolution. 000222 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, DETERMINING THE ADVISABILITY FOR SUCH COUNTY TO CONTRACT DEBT AND ISSUE GENERAL OBLIGATION BONDS IN THE MAXIMUM AMOUNT OF THREE HUNDRED FORTY-ONE MILLION SEVEN HUNDRED FORTY-FIVE THOUSAND DOLLARS ($341,745,000) FOR THE PURPOSE OF FINANCING THE COSTS OF PUBLIC IMPROVEMENT PROJECTS IN SUCH COUNTY, SUCH BONDS TO BE ISSUED IN THE MAXIMUM AMOUNT OF TWO HUNDRED THIRTY-ONE MILLION TWO HUNDRED TWENTY-FIVE THOUSAND SEVEN HUNDRED DOLLARS ($231,225,700) FOR CAPITAL SCHOOL IMPROVEMENT PROJECTS, IN THE MAXIMUM AMOUNT OF FIFTEEN MILLION TWO HUNDRED FIFTY-SEVEN THOUSAND ONE HUNDRED DOLLARS ($15,257,100) FOR PUBLIC SAFETY IMPROVEMENT PROJECTS, IN THE MAXIMUM AMOUNT OF THIRTY-FIVE MILLION FIVE HUNDRED EIGHTY- SEVEN THOUSAND FIVE HUNDRED DOLLARS ($35,587,500) FOR LIBRARY IMPROVEMENT PROJECTS, IN THE MAXIMUM AMOUNT OF NINETEEN MILLION SIX HUNDRED SEVENTY-FOUR THOUSAND SEVEN HUNDRED DOLLARS ($19,674,700) FOR PARK AND RECREATION IMPROVEMENT PROJECTS AND IN THE MAXIMUM AMOUNT OF FORTY MILLION DOLLARS ($40,000,000) FOR HIGHWAY, STREET, ROAD AND SIDEWALK IMPROVEMENT PROJECTS, AND REQUESTING THE CIRCUIT COURT OF SUCH COUNTY TO ORDER AN ELECTION ON THE QUESTIONS OF AUTHORIZING SUCH COUNTY TO CONTRACT SUCH DEBT AND ISSUE SUCH GENERAL OBLIGATION BONDS WHEREAS, there has been presented to and filed with the official records of the Board of Supervisors (the "Board of Supervisors") of the County of Chesterfield, Virginia (the "County"), a certified copy of a resolution unanimously adopted by the School Board of the County at a regular meeting held on June 22, 2004, pursuant to Section 15.2-2640 of the Code of Virginia, 1950, requesting the Board of Supervisors to request the Circuit Court of the County to order an election on the question of authorizing the County to contract a debt and issue general obligation bonds of the County in a principal amount of not to exceed two hundred thirty-one million two hundred twenty-five thousand seven hundred dollars ($231,225,700) for the purpose of financing the cost of capital school improvement projects in the County; NOW, THEREFORE, BE IT RESOLVED BY THE' BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: 1. It is hereby determined that it is advisable for the County to contract debt and to issue general obligation bonds of the County in the maximum amount of three hundred forty-one million seven hundred forty-five thousand dollars ($341,745,000) under the provisions of Chapter 26 of Title 15.2 of the Code of Virginia, 1950 (the same being the Public Finance Act of 1991), for the purpose of financing the costs of public improvement projects in the County, 0002Z3 451772.2 027342 RES such bonds to evidence such debt to be issued in the maximum amounts and for the purposes set forth below: (a) general obligation bonds in the maximum amount of two hundred thirty- one million two hundred twenty-five thousand seven hundred dollars ($231,225,700) for capital school improvement projects, including acquisition of future school sites and such other capital school improvements as may be required by the actual educational needs in the County; (b) general obligation bonds in the maximum amount of fifteen million two hundred fifty-seven thousand one hundred dollars ($15,257,100) for public safety improvement projects in the County; (c) general obligation bonds in the maximum amount thirty-five million five hundred eighty-seven thousand five hundred dollars ($35,587,500) for library improvement projects in the County; (d) general obligation bonds in the maximum amount of nineteen million six hundred seventy-four thousand seven hundred dollars ($19,674,700) for park and recreation improvement projects in the County; and (e) general obligations bonds in the maximum amount of forty million dollars ($40,000,000) for highway, street, road and sidewalk improvement projects in the County. 2. The full faith and credit of the County shall be pledged to the payment of the principal of and premium, if any, and interest on all of such bonds, and for so long as any of such bonds are outstanding and unpaid, the Board of Supervisors shall be authorized and required to levy and collect annually, at the same time and in the same manner as other taxes of the County are assessed, levied and collected, a tax upon all taxable property within the County, over and above all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay when due the principal of and premium, if any, and interest on such bonds to the extent other funds of the County are not lawfully available and appropriated for such purpose. 3. The Circuit Court of the County, or any judge thereof, is hereby requested to order an election to be held in the County on November 2, 2004 pursuant to Sections 15.2- 2610 and 15.2-2611 of the Code of Virginia, 1950, on the questions of whether the County shall be authorized to contract the debts and to issue general obligation bonds of the County in the maximum amounts and for the purposes set forth in Paragraph 1. The Circuit Court of the County, or any judge thereof, is hereby further requested to enter such order on or before September 3, 2004, to permit such election to be held on November 2, 2004, in accordance with the provisions of Section 24.2-682 of the Code of Virginia, 1950. 4. The Clerk of the Board of Supervisors shall file a certified copy of this resolution with the Circuit Court of the County, or any judge thereof. -2- 000224 451772.2 027342 RES 5. All resolutions and proceedings in conflict herewith are, to the extent of such conflict, hereby repealed. 6. This resolution shall take effect upon its adoption. - 3- 000225 451772.2 027342 RES Advertisi ng Affidavit (This is not a bitL Please pay from invoi~) P, O, Box 85333 Richmond, Virg inia 232934)001 (8O4) 649-~000 0712112004 Code D~scdDtion Ad Size Total Cost 07/21/2004 NOTICE OF Pl IFil ,lC Ht~ARINCIN©TICR la HE R }~Fi¥ 2.00 Publisher of THE RICHMOND TIMES-~ISPATCH This is to certi~ that the aiiached N©TICF, OF Pl was published by Richmond ~mes. Dis~tch, Inc. in Richmond, State of Virginia, on the following dates: 07/14/2004 07/2 ~/2004 The first insertion being given .... o7/~4720o4 Newsier reference: 1795855 Sworn to and subscribed before me this ' ~ ~_ Notary P~bhc State of Virginia C~y o~ Richmond CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meetin~ Date: July28, 2004 Item Number: 17.D. Subject: Public Hearing to Consider an Amendment to the Central Area Plan Relating to the Chesterfield County Government Center and Surrounding Area of the County County Administrator's Comments: County Administrator: Board Action Requested: Adopt the amendment to the Central Area Plan. Summary of Information: At a public hearing on April 20, 2004, the Planning Commission recommended approval of the amendment to the Central Area Plan Relating to the Chesterfield County Government Center and surrounding area of the county. The amendment to the Central Area Plan is complementary to the Chesterfield County Government Center Master Plan, and is designed to help implement the Master Plan's goals and recommendations. Specifically, staff and the Planning Commission recommends that the geography of the Master Plan be incorporated into the Central Area Plan, with recommendations for suggested land uses. · The Plan amendment suggests office-type and government uses for most of the Plan geography. The Plan amendment suggests private development north of Courthouse Road Extended, in the vicinity of the intersection of Rt. 10 and Rt. 288. Preparer: Kirkland A. Turner Attachments: Ycs Title: Director of Plannin,q C:DATA/AGENDA ---"]No 000226 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 The Plan amendment suggests the continuation of residential uses north of Courthouse Road Extended, east of Bird High School. An evaluation of the extension of Courthouse Road to Salem Church Road suggests that sufficient county-owned land is available without having to use an existing private road (0sterbind Lane), so long as residential use is deemed appropriate in this area. Amendments to the text of the Central Area Plan are recommended to update the text and format of the Plan. Attached is a summary of information regarding this Plan amendment, together with copies of the draft Plan recommended by staff and the Planning Commission. 000227 Ama plan Current Ce~ral Area Plan Cent~aJ Area Draft (Iast revised ~19/04 ~r~trat 03.doc) 000229 THE PLAN FOR CHESTERFIELD The Central Area Plan CENTRAL AREA PLAN Adopted By The Chesterfield County Board of Supervisors February 12, 1997 Amended By The Chesterfield County Board of Supervisors January 10, 2001 This amendment moved the Southern Jefferson Davis Highway corridor to the Southem Jefferson Davis Corridor Plan, adopted January 10, 2001. Amended By The Chesterfield County Board of Supervisors (date of amendment) uses. · Recognizing the importance of the Chesterfield County Airport to the County's future economic vitality. · The protection of existing and proposed industrial areas from conflicting land use development. · The recognition of neighborhoods as the building blocks of the County and its quality of life. · Understanding that area businesses and neighborhoods need to work together to address community concerns. · Providing adequate public facilities to address the impact of development. Key recommendations of the plan include: Expanding the recommended complementary light industrial land uses around the Chesterfield County Airport. This amendment added the geography of the Government Center Master Plan to the Central Area Plan. The Govemment Center Master Plan is now a separate document that addresses details for development within the Government Center geography. Therefore, the Chesterfield County Government Center Master Plan is not a part of the Central Area Plan. EXECUTIVE SUMMARY For many years Central Chesterfield County has built on a multitude of strengths: diverse, healthy neighborhoods; long established local business; proximity to many of the region's major employers; and the developing commercial centers located near the County's Airport and Government Center Complex. While areas closer to Midlothian Turnpike and Route 360 have grown at a faster rate, the Central Area is established and familiar, and in many ways the heart of Chesterfield County. Its strength is derived from the uniqueness created by the integration of the various parts: living and working. The Central Area Plan builds on these unique strengths to help effectively guide the area's future. Important issues addressed in the Central Area planning effort include: How the forces of change are affecting established neighborhoods and businesses in the Central Area, and what the demand will be for new housing, commercial and industrial OOO280 C2 1/11/01 THE PLAN FOR CHESTERFIELD The Central Area Plan (Note: A summary of the citizen participation process, existing conditions and issues and the Community Initiative for the Central Area Plan is available from the Chesterfield County Planning Department.) INTRODUCTION The Central Area (as shown on Map A) fits the image of a livable community; a community located in a well situated and pleasant geography, with healthy neighborhoods, businesses, and industry that are strong contributors to the County's tax base. A community of diverse neighborhoods, the Central Area offers opportunities that fill a variety of housing needs: from mature, settled neighborhoods of substantial homes to neighborhoods of starter homes as well as a variety of multifamily dwelling units that may be the choice of a recent college graduate or a senior citizen. Employment opportunities existing in the Central Area include the developing office center near the Courthouse and a light industrial/office park area developing around the County's airport. As in any community, there are some dilemmas. In some instances, the Central Area's development pattern has resulted in incompatibility between land uses. Few neighborhoods reap the benefits of having established neighborhood organizations to open the lines of communication. Predicaments facing maturing neighborhoods, such as aging housing stock in need of rehabilitation and vacant commercial establishments, may be on the horizon not just for the Central Area, but for Chestedield County as a whole. All in all, however, the Central Area fits the image of a livable community -- a community of varied neighborhoods and profitable businesses. These assets of livability and economic vitality must be preserved and strengthened as we plan for the future. Striving to do just that, the plan should be used by the public officials and citizens who will shape the area's future. A Plan For Action The following major components are found in the Central Area Plan: Goals: These goals are general statements about what is desirable for the future - what the plan attempts to accomplish. Recommendations: These are statements on ways to reach goals, and what general actions should be taken to achieve them. · The Land Use Plan: This plan will be used as a general guide for future land use decisions. How This Plan Works The Central Area Plan should be used as a general guide for decisions, both public and private, affecting the future of the Central Area. In Chesterfield County, plans for physical growth are adopted by the Board of Supervisors and become part of the "Plan For Chesterfield," the County's comprehensive plan. 00023! C3 1/11/01 THE PLAN FOR CHESTERFIELD The Central Area Plan A PLAN FOR ACTION L Goals The theme of the Central Area Plan is a belief in the value of a positive image for the community that emphasizes livability and economic vitality. As the Central Area moves toward the twenty-first century, there needs to be a clear vision of the future. The goals listed below establish a framework for the plan's more specific recommendations. These goals, like the recommendations that follow, are not in order of rank or priority. Vitality: Maintain the long term vitality and attractiveness of the Central Area as a quality community offering opportunities for residential and business/industrial uses. The land use pattern for a healthy, livable Central Area should reflect the following: Maintenance of stable, attractive, and diverse neighborhoods that are the building blocks of the residential land use pattern, The provision for high quality employment opportunities through new businesses and growth of existing ones, Maintenance and improvement of the public services and facilities which provide a framework for the land use pattern -- such as roads, water and sewer lines and educational amenities. Character: The preservation of the intrinsic strengths and character of the Central Area, including a strong base of single family housing, is of great importance. When planning at the neighborhood level, we must keep in mind the importance of protecting the character, stability, and integrity of existing housing, while meeting demands for new housing. Neighborhoods are the building blocks of the County and its quality of life. As the County grows, its livability is increasingly determined by the character of its neighborhoods. The conditions and character of the Central Area neighborhoods vary greatly. We must understand these differences. The needs of an older "in town" neighborhood are different from the needs of a new neighborhood located on the rural fringe. New Development: Accommodate new development in the western part of the Central Area, recognizing distinct character C4 differences between developed and undeveloped oped land. This is of primary importance to the future health and vitality of Chesterfield County. This accommodation considers the importance of: The preservation of established neighborhood character in developed areas, The recognition of the County Airport as an anchor to Chesterfield County's economy, by promoting synergistic relationships between the airport and future industrial activity. II, Recommendations The land use plan for the Central Area seeks to provide a high quality residential location over the long term, together with the development of a quality employment center. The need is to conserve the established residential areas, while accommodating the area's strong potential for economic development. Development in the Central Area has taken the form of single family subdivisions, scattered multifamily complexes, small to medium sized shopping areas often along highway corridors, large employment centers, industrial parks, and a once in a lifetime economic development opportunity of an airport. Although this development pattern has produced a livable community, the shifting pattern of growth has contributed to disinvestment in some neighborhoods, created conflicting land uses, and resulted in many vacant areas "leapfrogged" by development. Land Use Recommendations Balance: Recognize in land use decisions the vital importance of balance between neighborhoods and employment opportunities. Accommodate growth in response to the Central Area's unique opportunities. Accommodation: Provide for the accommodation of future residential development in balance with other land uses. Environment: Promote environmental quality and community integrity through continued good site plan design, adequate transition, and buffering. Pattern: Protect the validity of a variety of land uses by providing adequate separation and buffering. Public Facilities adequate public and Services: Provide facilities to address the 000 1/11/01 THE PLAN FOR CHESTERFIELD The Central Area Plan impact of development. Develop needed community facilities and services in a cost effective manner by following the County's Public Facilities Plan. Development Around the Chesterfield County Government Center: To insure visual compatibility and appropriately reflect the historic significance of the Courthouse area, future non-residential development in the area around the Chestedield County Government Center should incorporate the same Federalist and Colonial architectural design features as other non-residential developments in the area, such as the Chesterfield Meadows Shopping Center. (See Map H) Economic Growth and Business Development Recommendations 1. Chesterfield County Airport: Recognize the importance of the airport to the County's future economic vitality and protect this important asset from land uses that would be in conflict with activities inherent to airport operations. 2. Route 288 Corridor: Focus on the regional transportation and industrial location advantages of the Route 288 corridor. Actively market the light industrial and regional mixed use potential of designated areas along the corridor. 3. Government Center: Encourage compatible commercial development in areas adjacent to the Chesterfield County Government Center Complex. 4. Industrial Development: Protect existing and proposed industrial areas from conflicting residential land use development. 5. Business Location: Provide convenient business locations that reduce traffic and travel time. 6. Community Involvement: Encourage business community involvement in the Community Initiative (see following section). Public Facilities and Transportation Recommendations Capital Improvement Program: Continue to use the County's Public Facilities Plan as the primary guide for initiating future public facilities projects in the County's Capital Improvement Program. Thoroughfare Plan: Encourage development proposals to conform to the Thoroughfare Plan with respect to the construction of_road improvements and the dedication of right-of- way, including the future extension of Courthouse Road from it's terminus adjacent to L. C. Byrd High School eastward to Salem Church Road. Government Center Road Network: Construct sections of the ultimate Government Center Road Network in conjunction with the construction of any additional development within the Government Center Complex. Historic Resource Recommendation Adaptive Reuse of Historic Properties For Non-residential Uses: Provide support through land use decisions on historically significant properties located in agricultural and residential zoning districts, provided that the use does not significantly impact adjacent residential areas, or detract from the agricultural or residential character of the area. III. The Land Use Plan The Land Use Plan seeks to enhance the special character of the Central Area and to help guide the changes in the development pattern that may take place over the next twenty years. The plan strives to: Provide for the livability and the economic vitality of the Central Area in the future. Preserve and accommodate growth in response to the Central Area's unique opportunities by working toward a balanced distribution of employment and housing options. Recognize the importance of the Airport to the County's future economic vitality and to protect this important asset from land uses that would be in conflict with activities inherent to airport operations. Protect existing and proposed industrial areas from conflicting residential land use development. The Land Use Plan illustrates the recommended future development pattern for the Central Area. It provides more than an adequate supply of additional acreage for various land uses relative to market demand projections. This map ( Map F) will be useful as a guide for all future decisions, including rezonings and other land use decisions. Key features of recommended uses are presented in Chart 3. IV, Other Considerations 000233 C5 1/11/Ol THE PLAN FOR CHESTERFIELD The Central Area Plan Specific Area Considerations The accommodation of new development in the western part of the Central Area is of primary importance to the future health and vitality of Chesterfield County. Important considerations include preserving established neighborhood character, building quality neighborhoods for the future, and recognizing the County Airport as an anchor to Chesterfield County's economy through promoting synergistic relationships with future industrial activity. The character of the northern portion of the planning area is predominantly residential with some mixed use commercial and office development. The plan recommends this land use pattern continue. Challenges include an aging housing stock, a decline in the number of commercial services in the area, and the effective integration of future construction on undeveloped land adjacent to existing developed areas. The character of the area west of Route 10 includes residential development as well as major industrial, office and commercial employment centers, an irreplaceable asset in the Chesterfield County Airport, and, significant vacant land available for future development. Challenges to the future development of this area include rapid growth and providing an effective transition between residential and non-residential land uses. The land uses recommended here will 1 ) set aside larger area for future industrial use to optimize economic development opportunities associated with the Chesterfield County Airport, 2) preserve and protect stable neighborhoods and 3) provide effective separation and buffering of commercial, office, and industrial uses from residential areas. Typically, the southern portion of the Central Area is characterized by employment centers, neighborhoods, and commercial goods and services. Future land use recommendations support continued development in the form of residential, office and community commercial uses. The preservation of the intrinsic strengths and character of the Central Area, including a strong base of single family housing is of great importance. At the same time this preservation must go hand in hand with meeting the demand for development on vacant land and the need for revitalization of some older areas. 000234 C6 1/11/Ol THE PLAN FOR CHESTERFIELD The Central Area Plan · Chart 3 LAND USE CATEGORIES The plan recommends the following land use categories as illustrated on Map F. NEIGHBORHOOD CONVENIENCE CENTER: (Not shown on Land Use Plan) Neighborhood oriented uses (C-1 and O-1 Districts) such as limited retail, personal services, and offices. Limited retail, personal service, and office centers should be provided within planned residential areas to attract customers from immediate neighborhoods only. Preferably, they should be planned in conjunction with new residential projects. These centers should be sited on one corner of an intersection of two collector streets, or where a collector street intersects with an arterial road. NEIGHBORHOOD MIXED USE: Neighborhood oriented retail development (C-2 District) including small shopping centers and other commercial and office services. OFFICE Professional and administrative offices. Supportinq retail and service uses would be appropriate when part of a mixed use center of a.q.qre,qated acreaqe under a unified plan of development and when located interior to the project, and when the project is located with access to intersectinq transportation corridors. (O- MIXED USE CORRIDOR: Residential developments of various densities, as well as professional, business, industrial, and administrative offices with integrated supporting uses. Such uses should extend approximately 1,000 feet from the major arterial road; however, existing natural or built boundaries (such as bodies of water, floodplains, rights-of-way, access locations or utility corridors) are preferable to an arbitrary depth, such as 1,000 feet. Note: Nursery schools, child or adult day care centers, kindergartens, hospitals, and other places of assembly are not appropriate on Route 10 (Ironbridge Road) between Kingsland Road and Route 288 due to the proximity to the Runway Approach Surface at the Chesterfield County Airport. Note: Based on findings contained in the Market Assessment for the Central Area, new multi-family residential development is generally not appropriate north of Route 288. COMMUNITY MIXED USE: Community-scale development (C-3 District) including shopping centers, other commercial and office uses, and integrated townhouse or multi-family residential uses. Note: Based on findings contained in the Market Assessment for the Central Area, new multi-family residential development is generally not appropriate north of Route 288. REGIONAL MIXED USE: A mixture of integrated office, shopping center, light industrial parks, and/or higher density residential uses. Where appropriate, this area could include community scale mixed uses such as shopping centers, other commemial uses or offices. Note: Based on findings contained in the Market Assessment for the Central Area, new multi-family residential development is generally not appropriate north of Route 288. LIGHT INDUSTRIAL: Light industrial uses (I-1 District uses and some I-2 District uses) that are dependent upon raw materials first processed elsewhere. Limited retail and service uses that are accessory to industrial uses are also permitted when part of an integrated industrial development. GENERAL INDUSTRIAL: Industrial uses (I-1 and I-2 District uses and some I-3 District uses may be appropriate if they have the same general character as I-1 and I-2 uses). Limited retail and service uses that are accessory to industrial uses are also permitted when part of an integrated industrial development. General Notes: · Within all land use categories, zoning proposals should be analyzed to determine specific impacts of individual projects on existing and future development. · Transportation impact and required road improvements for specific development proposals should be evaluated through the zoning and plan review processes. · Appropriate land use transitions should be provided between existing and future residential development and higher intensity uses. · In some cases, future land use classifications are appropriate if parcels are part of a larger scale development plan that provides for an aggregation of parcels, thereby allowing sufficient land to provide appropriate buffers and land use transitions. · The rural forested character of Newbys Bridge Road should be preserved. Further, any non- residential uses along Newbys Bridge Road, north of Whitepine Road Extended, should be oriented toward the interior of projects having an internal road network. · Light industrial uses adjacent to existing or future residential areas should be designed in a campus style setting to be achieved through preservation of forested character, landscaping and buildings with architectural styles and materials of the quality found in office/industrial parks such as Moorefield or the Arboretum. 00O235 C7 1/11/Ol w w ooo~a~ 000237 CHESTERFIELD COUNTY HEALTH CENTER COMMISSION CAROL M. CROSBY Chairwoman At Large CAROL BENCE CONROY Vice Chairwoman Dale District PATRICIA C. CONLEY Matoaca District PATRICIA B. REVERE Clover Hill District DAVID R. BEAM Bermuda D/str/ct MARGIE D. DAVIS Midlothian District JOHN A. GIBNE't; JR. At Large BRADFORD S, HAMMER Advisory Member WILLIAM IL NELSON Advisory Member JACOB W. MAST, JR. Executive Director LuC'Y ~RR VILLAGE SERVICES HEALTH CARE CENTER SPECm. C^RE cENTeR ADULT DAY CARE ~NTF, RS ASSISTED LIVING CENTER REHABILITATION VIVIAN HERBERT MEDICAL CLINIC I LU CYCORR I P.O. Drawer 170 6800 Lucy Corr Boulevard Cheste~eM, VA 23832-6~57 Telephone: (804) 748-1511 FAX.' (804) 796-6285 E-MAIL: lucycorrvillage@comcast, net www. lucycorrvillage, corn July 26, 2004 Kelly E. Miller, Chairman Board of Supervisors, Dale District 9901 Lori Road Main Admin. Bldg., Room 504 Chesterfield, VA 23832 Dear Mr. Miller: As the chairperson of the Chesterfield County Health Center Commission, I write today to enter my comments regarding the proposed amendment to the Central Area Plan relating to the Chesterfield County Government Center. As the Chesterfield County record indicates, in 1993, approximately twenty-seven (27) acres of land including the site of the original Lucy Corr Nursing Home was transferred to the Health Center Commission in order that a new Health Care Center could be built to better serve frail elderly from our community. At that time, the remaining land adjacent to Lucy Corr Village, between it and Courthouse Road, was designated for use by the Health Center Commission for future expansion of services. A proposed expansion of Lucy Corr Village supports the County's Committee on the Future strategies and recommendations to ensure that choices, options and benefits are available for aging citizens in Chesterfield. As the Committee's 2003 report indicates, there is a great need in Chesterfield County for innovative housing and programs that support seniors in the communities where they have raised children, made friends, and made significant contributions. The Health Center Commission's plan will provide an oppommity for Chesterfield seniors to stay in Chesterfield and receive the services and care they will need as they age in place. In February 2004, the Health Center Commission sent a letter to you and to Mr. Ramsey, County Administrator advising you of the Commission's interest in developing the adjacent property in accordance with our strategic plan to produce a full continuum of care on the existing campus. At that time a consultant was engaged who is scheduled to present a program for expansion to the Health Center Commission on October 7, 2004. The amended plan specifies this property's use as Office with a note designating acceptable uses for Government buildings and other public facilities. Sometimes what is not said is more critical than what is. JCAHO Accredited First Choice in Care and Service since 1970 The Health Center Commission can support the proposed amendment to the Central Area Plan given our understanding that the new designation does not prevent furore expansion of Lucy Corr Village by the Chesterfield County Health Center Commission to include the development of a Continuing Care Retirement Community licensed by the State of Virginia's Department of Social Services. I greatly appreciate the past and continued support the Health Center Commission has received from this Board as we endeavor to serve the growing needs of seniors in Chesterfield County. Thank you. Sincerely, Carol M. Crosby, Chairwoman c .f Chesterfield County Health Center Commission msj An Affiliate of Media General Advertisi ng Affi davit (This is not a bill, P~ease pay from invoi~) C'HF,~TER Fl~f D '~O A'R D OF ~'[ ~PF, R VI'~()~ ~ P.O. Box 85333 Richmond, Vi ~ in ia 23293~0001 (8O4) ~9-~00 270906 CHEST F, RF'[FJ ,D code eesc~tion Ad Size Total Cost ] 07/21/2004 t 21 TAKE N©TICETA ER NOTICE THAT THE 'F~OARD © 2.00 x 4;t_00 ~69 RR Media General Operations, Publisher of THE RICHMOND TllVIES-BISPATCH This is to certify that the attached TAKE N'OTfCF, TAKE NDTSCf R~ch~ond, State of Virginia, on the f°H~wia9 dates: 07/14/2004 07/21/2004 The first insertion being given .... Newspaper refere r~ce: 1788309 Sworn to and subscribed before me this '~ ~ _ o?t I ' Public Supe State of Virginia C~y of Richmond My Commission expires TH S IS NOT A BILL, PLEASE PAY FROM INVOICE, THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subiect: July 28, 2004 Item Number: 17.E. Public Hearing to Consider Amendment to the Zoning Ordinance Relating to Lighting County Administrator's Comments: County Administrator: Board Action Requested: The Board adopt the amendment to the Zoning Ordinance relating to lighting. Summary of Information: The Planning Commission has recommended an amendment to the Zoning Ordinance to address lighting standards in Agricultural and Residential districts. The amendment would move the lighting standards from the O,C and I Districts to Countywide standards thereby making them applicable to all Zoning districts~ except for single family residential uses. The draft Ordinance also exempts pedestrian style lighting from the requirement that the light source be shielded from direct view. Preparer: Kirkland A. Turner Title: Director of Planning C:DATA/AG ENDA/2004/JU LY28/S ETPH R E:LIG HTING/ROG ERS Attachments: Ycs 00023~ AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY ADDING SECTION 19-508.3 AND DEI.ETING SECTION 19-573 RELATING TO EXTERIOR LIGHTING BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-508.3 of the Code of the County of Cheste _rfield, 1997, as amended, is added and Section 19- 573 is deleted to read as follows: Article VII. Development Standards Manual ooo Division 1. Development Standards ooo Subdivision 1. General Provisions - Countywide ooo Sec. 19-508.3. Exterior lighting. With the exception of single family residential uses, all exterior lights shall be arranged and installed so that the direct or reflected illumination does not exceed five-tenths foot candle above background, measured at the lot line of any adjoining A, R, R-TH, MH or R-MF district. Except in village districts where light standards may be required to be compatible with unique architectural styles or developments having ornamental pedestrian style lighting, lighting standards shall be of a directional type capable of shielding the light source from direct view from any adjoining A, R, R-TH, MH or R-MF district or public right-of-way. ooo Division 3. Development Requirements--Office, Commercial And Industrial ooo Subdivision 1. General Provisions, Development Requirements - Countywide OOO (2) That this ordinance shall become effective immediately upon adoption. 1923:65202.1 0002:19 An Affiliate of Media Genera~ Advertis ing Affidavit (This is not a bill P]ea~ pay from invoi~) P, O, Box 85333 Richmond, Vi ng in ia 232,93-0001 (8O4) ~9-r~00 [.~C 220g06 C~7/21/20{}4 [D~te Descrytion Ad Size Total Cost 07/2t/?004 AKR NOel ICRTAKR NOTICR THAT THE ROARD (} 2_00 x 26_00 ATTACH Media General Operations, ~nc. Publisher of THE RICH~ION D T~MES-D]SPATCH This is to certify that the attached TAKE N©T~CRTAKR NOTTC} was published by R~chmond T~mes-D~spatch, ~nc, in the City of R~ch~ond, State of Vkginia, on the following dates: 07/14/2004 07/21/2004 The firs~ insertion being given Newspa per refere nee: Sworn to and subscribed before me this ~ ~ = Notar State of Virginia CRy of Rie~imond ~y Commiss~on expkes 1788322 07114/20~4 THiS ~S NOT A B~LL. PLEASE PAY FP, O~ ~NVO]CE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: July 28, 2004 Item Number: 17.F. Subject: Public Hearing to Consider Amending the County's Emergency Response Cost Recovery Ordinance to Allow the County to Recover Additional Costs and to Permit Restitution County Administrator's Comments: County Administrator: Board Action Requested: Adopt the attached ordinance revising the county's emergency response cost recovery ordinance to: (1) increase the emergency response amount from $100 to $250, and (2) to permit the option of recovery of the Fire Department's expenses through court-ordered restitution. Summary of Information: Pursuant to state law, the county has adopted an ordinance allowing the county to recover its expenses incurred for emergency responses to several traffic offenses: the operation of a motor vehicle while impaired (DUI), reckless driving, driving without a license and leaving the scene of an accident. Under our current ordinance, the county can recover either a flat fee of $100 or a minute-by-minute accounting of actual costs not to exceed $1,000.00. The overwhelming majority of the offenses have been billed at the flat rate amount to recover Police Department expenses; approximately 3% of the invoices have been for minute-by-minute accountings of Fire Department costs. Preparer: Steven L. Micas Title: County Attorney 2705(00) :66'12'1.1(65545.1) Attachments: Yes ~ No #000240 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA · Page 2 of 2 When originally adopted in 2002, the ordinance provided for cost recovery for only DUI incidents, but it was amended in August 2003 to include certain non- DUI traffic offenses. The addition of the new offenses has greatly increased the number of invoices from approximately 100 per month to 400 per month. At this time, payments for the newer charges reflect only voluntary payments because the collection process is not yet complete for those charges. Nonetheless, through June 30, the County has sent out 3800 invoices and recovered $142,397. Effective July 1, 2004, amendments to the state code changed the flat fee amount from $100 to $250. This increase in the amount will allow the County to recover for its emergency response costs and also to address the administrative, court and staff costs that have been incurred in collection efforts under the ordinance. The Fire Department would like to reserve the option of the court-ordered restitution as an alternative collection method. The Police and Fire Departments support the adoption of this ordinance. Staff requests that the revised ordinance become effective as of August 1, 2004. 2705(24) (00) :66121.1 00024 . AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 13-71 RELATING TO REIMBURSEMENT OF EXPENSES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 13-71 of the Code of the Count_ o£ Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 13-71. Reimbursement of expenses incurred in responding to DUI and other traffic accidents or incidents. (a) A person convicted of violating any of the following provisions shall be liable in a separate civil action for reasonable expenses incurred by the county or by any volunteer rescue squad, or both, when providing an appropriate emergency response to any accident or incident related to such violation. Personal liability under this section for reasonable expenses of an appropriate emergency response shall not exceed $1,000.00 in the aggregate for a particular accident or incident occurring in the county: (1) The provisions of Code of Virginia §§ 18.2-51.4, 18.2-266 or 29.1-738, as amended, or a similar county ordinance, when such operation of a motor vehicle, engine, train or watercraft while so impaired is the proximate cause of the accident or incident; (2) The provisions of Code of Virginia, tit. 46.2, ch. 8, art. 7 (§§ 46.2-852 et seq.), as amended, relating to reckless driving, when such reckless driving is the proximate cause of the accident or incident; (3) The provisions of Code of Virginia, tit. 46.2, ch. 3, art. 1 (§§ 46.2-300 et seq.), as amended, relating to driving without a license or driving with a suspended or revoked license; and, (4) The provisions of Code of Virginia, § 46.2-894, as amended, relating to improperly leaving the scene of an accident. (b) In determining "reasonable expenses", the county may bill a flat fee of 250.00 or a minute-by-minute accounting of the actual costs incurred. As used in this section "appropriate emergency response" includes all costs of providing law-enforcement, fire-fighting, rescue, and emergency medical services. The Court may order as restitution the reasonable expenses incurred by the county for fire-fighting, rescue and emergency medical services. (c) The police department shall compile a report of the reasonable expenses of the appropriate emergency response for each accident or incident and forward that information to the county attorney's office or the accounting department for appropriate proceedings. The fire department shall have the same reporting requirements except for accidents or incidents for which restitution is sought. (2) That this ordinance shall become effective August 1, 2004. 2705:65545.1 1 000242 An A~iaiate of ~edia Gene~a~ Advertising Affidavit {This is not a bill, Pleas~ pay from P, O. Bo× 85333 Richmond, Virginia 23293~000~ (804) e49.eooo 07/? t Date Code Ad Size 07/21 TAKR N©T[CRTAKE N©TICR THAT THE lq©ARD (3 2_00 x 76_(}0 ATTACH Media General Operations, Publisher of THE RICHI~OND TIMES-DISPATCH This is to certify that the attached TAKF, NOTICF. TAKF, N©TICI was PUblished by Richmond Times-Dispatch, inc, in the City of Rich'°nd, State of Vkcnia, on the following dates: 07/14/2004 07/21/2004 The first insertion being given Newspaper reference: 1788316 Sworn to and subscribed before Notary Public Su State of Virginia City of Richmond My Commission expires o7/14/?004 THIS IS NOT A BILL, PLEASE PAY FROM INVOICE, THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: July 28, 2004 Item Number: 17.G. Subiect: Hold a Public Hearing to Consider Acceptance and Appropriation of a Grant Awarded by the Department of Criminal Justice Services (DCJS) for the Law Enforcement Terrorism Prevention Program Grant County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to hold a public hearing to consider acceptance and appropriation of a grant award from the Department of Criminal Justice Services, Law Enforcement Terrorism Prevention Program in the amount of $503,817 and authorize the County Administrator to execute all documents. Summary of Information: The Chesterfield County Police Department has been awarded a grant from the Department of Criminal Justice Services, Law Enforcement Terrorism Prevention Program Grant. The funding will be used to purchase equipment to enhance the police department's homeland security and terrorism prevention efforts. FY2005 Federal $503,817 Local $ 0 Total $503,817 Preparer: Colonel Carl R. Baker Title: Chief of Police Attachments: Ycs r---~ No 000243 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: July 28, 2004 Bud.qet and Mana_clement Comments: The Police Department is requesting the Board hold a public hearing to consider the acceptance and appropriation of a Department of Criminal Justice Services (DCJS) Law Enforcement and Terrorism Prevention grant. The grant amount is $503,817 and requires no local cash match. The funds will be used to purchase equipment not originally expected to be spent for the purpose of enhancing the police department's homeland security and terrorism prevention efforts. Preparer: Rebecca T. Dickson Title: Director, Budget and Management 000244 An Affiliate of Media GeneraJ Advertising Affidavit {This is not a b[itL Please pay from invoice) P, O. Box 85333 Richmond, Virginia 23293~0001 (804) e494000 ATTN 'L'[AA F J J4© P O BQ'X 4~ 07/21/?004 Ad Size TAf4R N©T[CRTAK'R N©T[CE THAT THF, R©ARD C~ 2.00 x 20D0 ATTACH HERE Publisher of THE RICHMOND TiMES-DISPATCH This is to certify that the attached TAKR NOTfCF, TAKF, was published by Richmond Times. Dispatch, ~nc. Jn the Ci~y of R~ch~ond' state of Virginia, on the roll'wing dates: 07/2 ~/2004 The first i'r~sertion bein g given .... Newspaper reference: 1785920 Sworn to and subscribed before State of Virginia C~y of Richmond My Commission expires Supervisor {)7/21120(~4 THiS iS NOT A BILL, PLEASE PAY FROM iNVOiCE, THANK YOu CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: July 28, 2004 Item Number: 17.H. Subiect: Public Hearing to Amend Sections 17-2, 17-46, 19-181 and 19-185 of the Code of the County of Chesterfield, 1997, as Amended Relating to Family Divisions and Vehicle Storage Yards County Administrator's Comments: //~4y'/~[c/ /~~~~~ County Administrator: Board Action Requested: The Planning Commission and staff recommend that the Board of Supervisors adopt the attached amendments to the Code of the County of Chesterfield. Summary of Information: The Planning Commission held their public hearing on the attached zoning and subdivision ordinance amendments on June 15, 2004. One person spoke in favor of the amendments to sections 17-2 and 17-46 as recommended by the Planning Commission. One person spoke in opposition to the amendments to sections 19-181 and 19-185 as recommended by the Commission. That person was generally in favor of these amendments, but requested a modification that the Commission did not include in their recommendation. Following their public hearing, the Planning Commission unanimously recommended approval of the enclosed zoning and subdivision ordinance amendments. The Planning Department has a continuing project to update the zoning and subdivision ordinances in response to the needs of our citizens, the development community and code enforcement activities. This is the second in an ongoing series of such amendments. Preparer: Kirkland A. Turner Attachments: Yes ~'~ No 1923:65486.3 Title: Director of Planning C:DATAIAGENDAI20031JUNE231AMENTSlGOK # 000245 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Family divisions (sections 17-2 and 17-46) This amendment will improve standards for family divisions by: · Minimizing circumvention of the subdivision ordinance · Protecting citizens who buy illegally created parcels · Permitting family exemptions to the subdivision process similar to other jurisdictions The amendment will establish: · A requirement to own property for two (2) years before division to immediate family members for land acquired after January 1, 20O5 · A requirement for the second family member to own the property for five (5) years before transfer to a non-family member · A procedure for seeking exceptions to these ownership periods for hardship · A presumption of intent to circumvent the ordinance if ownership periods are violated · Penalties for violation of ordinance standards · Requirements for notes on plats to advise future purchasers of the family division restrictions Vehicle storage yards in I-1 districts (sections 19-181 and 19-185) This amendment was requested by mini-warehouse owners and will permit the outdoor storage of vehicles as a restricted use in I-1 zoning districts. This amendment will permit vehicle storage yards in I-1 zoning districts if they comply with the following standards (a conditional use will be required for vehicle storage yards that do not comply with these standards): · The use is accessory to warehouses/mini-warehouses · The use is screened from view · There is no outdoor vehicle maintenance · There is no vehicle sales · No vehicle stored on site exceeds the height of surrounding buildings, walls or fences The owner of a mini-warehouse facility requested that the vehicle storage height requirement be eliminated. The Commission elected to retain this requirement to improve enforcement of the ordinance. 000246 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING THE FOLLOWING SECTIONS: Changes to development standards: 17-2 and 17-46 increase standards for family subdivisions to minimize circumvention of the subdivision ordinance; require land to be owned by the family member for five (5) years prior to a family division; require land to be owned by the family member for five (5) years after a family division; require affidavits of intent; establish legal presumptions regarding violations; establish penalties, restrictions and corrective measures for violations of the family division process and require warning language on plats to alert future property owners of the family division restrictions; and 19-181 and 19-185 to permit outdoor vehicle storage, accessory to warehouses, as a restricted use in I-1 districts; BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 17-2, 17-46, 19-181 and 19-185 of the Code Of the Count_ of Cheste_rfield, 1997, as amended, are amended and re-enacted to read as follows: 17-2. Definitions Subdivision, residential parcel: The division, per article II division IV, of any parcel of land for residential use, into two (2) or more parcels all of which are more than five (5) acres, and which: ooo (a) Residential parcel subdivisions shall include: Family subdivisions which shall be defined as a single division of land to create a lot or a parcel for the purpose of a sale or gift to a member of the immediate family of the property owner including a partition of property owned by immediate family members. Only one such division shall be allowed per family member and shall not be for the purpose of circumventing this chapter. For the purpose of this subsection, a member of the immediate family shall be defined as any person who is a natural or legally defined offspring, spouse, sibling, grandchild, grandparent or parent of the owner. Family subdivisions shall comply with all applicable requirements of the zoning ordinance and the standards set forth in this chapter. Access shall be provided as required by the Code of Virginia. Family subdivisions shall comply with the following requirements: The property owner requesting approval of a family subdivision shall have owned the property for a continuous period of not less than two (2) years immediately preceding the filing of the family subdivision application. This subsection shall not apply in the case of the death of the owner, and the estate executor or administrator shall be permitted to transfer the property to any eligible family member(s) of the decedent as defined in 1923:65486.3 3 000247 1923:65486.3 (ii) (iii) (iv) subsection (a) for the purposes of facilitating the family subdivision. Upon application, the director of planning may grant relief to this two (2) year retention period in cases of severe hardship including foreclosure, judicial sale, condemnation, bankruptcy or permanent relocation by the owner out-of-state. This subsection shall apply only to property acquired by the owner subsequent to January 1, 2005. Lots or parcels created through a family subdivision shall be titled in the name of the original recipient for whom the subdivision is made for a period of not less than five (5) years. Upon application, the director of planning may grant relief to this five (5) year retention period in cases of severe hardship including foreclosure, death, judicial sale, condemnation, bankruptcy or permanent relocation by the owner out-of-state. Additionally, the director of planning may approve the transfer of property between eligible family members as defined in subsection (a) within the five (5) year retention period. Any such relief granted by the director shall be in the form of an instrument that the applicant shall record against the parcel in the land records of the Circuit Court. Family subdivisions that do not comply with these requirements shall be presumed to have intended at the time of approval to circumvent this chapter and shall be deemed to be in violation of section 17-6. Any such lots or parcels shall be denied a building permit and, if a building permit has already been issued, shall upon discovery be subject to provisions of section 17-12 and 17-13. Further, the director of planning may take any reasonable actions necessary to ameliorate the effect of such circumvention including, without limitation, requesting the board of supervisors to adopt an ordinance pursuant to state law that vacates the subdivision in whole or in part. All proposed plats for family subdivisions shall include on the plat an affidavit under oath and penalty of periury from the proposed grantor that identifies the subdivision as being for the purposes of conveyance to a qualifying family member and identifies the receiving family members and their relationship to the grantor. Ail family subdivision plats must contain a conspicuous note containing the following language: "The Chesterfield County Subdivision Ordinance requires the original recipient of a parcel or lot created by a family subdivision to retain ownership of the property for not less than five years unless granted relief by the director of planning. Any violation of this requirement shall be presumed to constitute a circumvention of the subdivision ordinance and may result in corrective action taken by the County including, without limitation, imposition of applicable penalties, denial of building permits, and/or vacation of the subdivision." 4 000248 Sec. 17-46. Residential parcel subdivision and parcel line modification plat requirements. 000 (3) The record plat shall graphically show the following: 000 An affidavit under oath and penalty of perjury from the proposed grantor that identifies the subdivision as being for the purposes of conveyance to a qualifying family member and identifies the receiving family members and their relationship to the grantor. A note stating "The Chesterfield County Subdivision Ordinance requires the original recipient of a parcel or lot created by a family subdivision to retain ownership of the property for not less than five years unless granted relief by the director of planning. Any violation of this requirement shall be presumed to constitute a circumvention of the subdivision ordinance and may result in corrective action taken by the County including, without limitation, imposition of applicable penalties, denial of building permits, and/or vacation of the subdivision." Sec. 19.181 Uses permitted with certain restrictions The following uses shall be permitted in the I-1 District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to the provisions of section 19-13: (h) 1923:65486.3 ooo Vehicle storage yards provided that: Such use is accessory to the operation of a warehouse or mini-warehouse facility, The portion of the warehouse or mini-warehouse facility used for vehicle storage yards is screened as follows: ao The view of vehicle storage yards need not be screened from properties in 1-2 or 1-3 districts or from existing outside storage areas on adjacent properties bo Except as noted above, the view of vehicle storage yards shall be screened from public roads and adjacent properties where outside storage is permitted. Screening shall be accomplished by building 5 000249 layout or durable architectural walls or fences constructed of comparable materials and using a design compatible to the warehouse building(s) on the property unless the director of planning determines that: Berms or other land forms can be installed that provide screening which meets the spirit and intent of the zoning ordinance; and (ii) The berms or land forms are part of the natural terrain or integrated to appear that they are part of the natural terrain. Except as noted above, the view of vehicle storage yards shall be screened from adjacent properties in R, R-TH, RMF, O, MH or I-1 districts and from adjacent properties in an A district that is designated on the comprehensive plan for R, R-TH, RMF, A, O, MH or I-1 districts. Screening shall be accomplished by a compound design such that warehouse buildings block the view of the vehicle storage area. Openings between buildings shall be permitted for underground utilities, fire code requirements and unique site constraints. Views of vehicle storage areas through such openings shall be precluded through the use of screening walls constructed of comparable materials and using a design compatible to the warehouse building(s) on the property. (3) No outdoor vehicle maintenance is permitted, (4) No vehicle sales are permitted, No vehicle shall be stored that exceeds the height of the surrounding warehouse buildings, walls or fences. Sec. 19-185. Required conditions. In addition to the other requirements of this chapter, the conditions specified in this section shall be met in the I-1 District. (a) All uses, including storage, shall be conducted entirely within an enclosed building, except for accessory parking, loading and unloading facilities, and vehicle storage as allowed per section 19-181 (h). ooo (2) That this ordinance shall become effective immediately upon adoption 1923:65486.3 6 000250 An Affiliate of Media GenerAl Advertising Affidavit (This is not a bill, ple~ pay from invoice) P.O. Box 85333 Richmond~ Virginia 23293~0001 (8O4) ~94000 220806 07/2 Code ~scription Ad Cost 07/5117(~C~4 12t TAKE NC)TICRTAKF, NtOT'[CE THAT THE ReA'RD C) 2.00 x 37.00 754.92 Media General Operations, Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the aRaChed was published by Richmond Times-Dis~tch, Inc, in the city of Richmond, State of virgin~a, on the foil;Wing dates: 07/14 2004 07/21/2004 The first insertion being given ..... Newspaper reference: 1788630 Sworn to and subscribed before me this ~ _ State of Virginia CRy of Richmond My Commission expires 07/14/2C~04 Supervisor T HIS IS NOT A BILL, PLEASE PAY FRoM INVOICE. THANK YOU ,~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 AGENDA Meetin~l Date: July28, 2004 Item Number: 19. Subiect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: ~,~/~') Board Action Requested: Summary of Information: Motion of adjournment and notice of a regularly scheduled meeting to be held on August 25, 2004 at 3:00 p.m. Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: --lYes INo # 0002S'1