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2018-03-28 PacketCAESTERFIELD COILATT BOARD OF SUlllllll PERVISORS AGE%��.�� Page 1 of 1 Meeting Date: March 28, 2018 Item Number: 3.113. Subject: Work Session on the County Administrator's Proposed FY2019 Budget County Administrator's Comments: County Administrator: Board Action Requested: Hold a work session on the County Administrator's Proposed FY2019 Budget. Summary of Information: This work session is a follow up to the March 14 Proposed FY2019 Budget Work Session and will be used to bring back departments who were not able to conclude their March 14th presentation. In addition, responses to questions raised on March 14, for which additional research was needed, will also be presented. Finally, staff will also be available to provide summaries and feedback from the community meetings and to answer any questions the Board may have about the proposed budget. The public hearing on the budget is set for the 6 p.m. session tonight and the budget is scheduled to be adopted on Wednesday, April 11. Feedback can also be provided at any time via email to blueprint@chesterfield.gov. Preparer: Meghan Coates Title: Director, Budget and Management No Attachments: ■ Yes 3/21/2018 C, C, 0 o 3pz 3/21/2018 EMPLOYEE ENGAGEMENTSURVEY HIGHLIGHTS 5 Highest Scoring Questions 36. The quality of the service provided by your department. 84.5% 1628 11. 1 understand the results expected of me in my job. 92.2% 1618 32. My department expects a high level of performance from its employees. 89.5% 1632 37. The quality of customer support (i.e., responsiveness, flexibility, turnaround) provided by your dept. 80.1% 1630 2. My job provides me the opportunity to do challenging and interesting work. 87.7% 1613 5 Lowest Scoring Questions 14. 1 believe I am paid fairly for the work I do. 62.1% 1616 16. There are enough people to do the work in my work group. 51.4% 1614 21. The county provides employee benefits that meet my needs. 39.1% 1618 17. The amount of work expected of me is reasonable. 3E5% 1616 4. There are no significant barriers at work to doing my job well. 36.9% 1613 EXIT INTERVIEW DATA SUMMARY • Great place to work • Healthcare rates • Compensation • Work -life balance / need additional people • Very little opportunity to advance • Would like contribution for healthcare benefits as a part-timer • Needed full-time position with benefits • Would have stayed if I could have received more hours RETIREMENT STATISTICS 10 -YEAR HISTORY 000003A 3/21/2018 3 PARTTIMETURNOVER(DEPTSWITH HIGH USAGE) HIGHLIGHTED COMMENTS... • Mental Health Support Services "While part-time workers give us flexibility to cover our 24-hour shifts in the group homes and allow us to hire weekend workers; we have increased turnover within the part-time staff which creates a lack of continuity for our residents. Increased turnover is also very expensive due to the training requirements for staff in our work." • General Services (WARR) "With an already lean staff and fewer supervisors, the amount of time and effort going into hiring and training a revolving door of PT employees does not allow for a desirable level of day-to-day operational stability." • Library "While the likelihood of retaining the benefits eligible part-time staff is very good (13 employees), the likelihood of retaining non -benefits eligible staff is not good. We experience our highest turnover in these positions: Library Page, Library Assistant & Librarian. Staff in these positions are generally balancing 2-3 jobs and often leave when they obtain full-time employment elsewhere. These are the employees who are on the front -lines and help customers access library resources." 3/21/2018 4 Merit Increases FY2014-2o18 Maintaining Regional Competitiveness Family Healthcare Costs in the Region (Cost per month for family coverage) CHESTERFIELD COUNTY 5 -YEAR TREND a POS m Lumenos $665.00 $611.00 $66 - 4.00 $644.00 $644.00 0 $557.00 $516.00 $506.00 116.00 $465.00 CY 18 CY 17 CY 16 CY 15 CY 14 CENTRAL VIRGINIA LOCALITIES COMPARISON AS OF JAN 2018 W Locality Cost Q Employee Cost $1,862.00 $1,777.68 $1,643.00 CHESTERFIELD HENRICO HANOVER CG() 3/21/2018 61 Assumption: 8% increase in family coverage costs equates to $638.4o/year Questio n: What is the break even point where a merit covers the tamely coverage Increase: SALARY $45,000 PROPOSED'O'• INCREASE 2.3% 2o1g HEALTHCARE ANNUAL INCREASE $1,035 INCREASE "SCENARIO" SALARY INCREASE $39,999 3.0% INCREASE $1,200 $40,000 2.3% -- $920 $35,000 --- 3.0% $1,050 $35,000 2.3% $805 $30,000 3.0% $goo $30,000 2.3% $690 $25,000 3.0% $750 $27,756 23% Break Even @a $638.40 $21,280 3.0% Break Even @a $638.40 $25,000 2.3% $575 I Ill I I II IIYYI� • 800 FT Employees make less than $40,000 • 56 FT Employees make less than $27,756 • o FT Employees make less than $21,28o These numbers are lased on 3,462 active FTEmployem '.EmployecF'arrrily HealRFicare Cuvera�e: Annual Cvst Comparfsr7n IGrnPlnyen PortMan 4nIY) $�� 3/21/2018 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 28, 2018 Item Number: 3.C. Subiect: Work Session - Northern Jefferson Davis Special Area Plan County Administrator's Comments: County Administrator:_ Board Action Requested: Hold a work session on this item. Summary of Information: The draft Northern Jefferson Davis Special Area Plan was started in June 2015. Development of this unique plan was based upon extensive community input and the help of numerous county departments. This is the county's first revitalization plan, and the recommendations it contains will be useful in future revitalization planning efforts across the county. The plan represents a vibrant new vision for the future of this community, one that will be brought about by a partnership between the community, private sector, non-profit agencies, and the county. The Planning Commission, after a public hearing held on February 20, 2018, recommended approval of the draft plan subject to the inclusion of previously incorporated mutually beneficial relationship language into the Implementation section. This request is included in the attached draft. In addition, the Commission stated their desire to initiate a steering committee with implementation timeline and draft design standards ordinances, as recommended in the plan, within 30 days of adoption of the plan by the Board. Staff will present the draft plan to the Board and be ready to answer any questions the Board may have. Preparer: Andrew G. Gillies Title: Director of Planning Attachments: 0 Yes No t P, 0 G o" 7 -1p ,I'll C 3 0 011 fu� "M� r�C -N,4"l �-i " -'oud5- ram I� 'r E 0- 0 4-0 cC • w c V) CL 0 N cc Ch u z ws J'L, C.,, ) 47, a�� . .��w A 'z _a i0. �C .0 +CwL YI wo 00) N } Ci i s Im L •• o m a Ox +� a ° L > ;-+ Z, cnARI ° � U .ji •_ ai > ._ 4.0 y o E� V 4o u m V " 0 a , 4-P a M s o +� •4) c 4-0 Qi i N •.""+ 'o^' s +>- IA L tA IA CL -a t� L 4- o i (D 4m a► w "- .� ° .- ba E LM a a u .� Q,1 *' �' o> JA*r w a c a •L Z% Eo u E = i E c h L u N w CL N > W a a o m a Ox +� 0 u 0 > ;-+ Z, cnARI .00 M u a ca m > a .w 4-J 4-J 0 4-0 4-0 Qi "� V CL s. ............ (A m 4 u; a 0 N 4IA2 CL 0 a.m 0 m &> u 402 LU 0 c m ta _ 0 0 0 m ba (A 0 M m bA tA Z ct tA > m td ci A c IL CL ui 0 0 0 IA 'S low 4a 0 0. 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Draft Northern Jefferson Davis Special Area Plan BOS Page 1 The Northern Jefferson Davis Special Area Plan Executive Summary The Northern Jefferson Davis Special Area Plan includes about 13.5 square miles of the county. It is centered on an 8.5 -mile section of Jefferson Davis Highway, which joins the area's many and diverse neighborhoods, businesses, and industries. Jefferson Davis Highway is one of the county's oldest and most important highways, where some of the county's first modern subdivisions developed, as well as many of the county's major industries. The Northern Jefferson Davis community is characterized bv: A rich fabric of historic resources of local, state and national significance. - ----------------- The distinct neighborhoods of Ampthill, Bensley, and Bellwood, each with a unique sense of history and community, strengths, and opportunities. Abundant natural resources (stream valleys and river frontage) that provide opportunities to enhance the community as a destination for tourism and recreation. CMmunlntl CounW _._ non�awtln+.n o,a. S 4� A ._.._.... __.............. ._..,.__—.._.__..._........ _..... ...._.........._._............................... _.._.._......,,- — - __-___._._..___._....._.................................- Draft Northern Jefferson Davis Special Area Plan BOS Page 2 4tl� An extensive transportation network with access to 195, Chippenham Parkway, and Route 288 and extensive rail service, /0GISTI,, providing area businesses and industries with access across regional national and international markets. ..r.. _.._..._........_..__._._.....,.... .........._......_._.._...._... � X, y'] W � W n One of the county's prime economic development opportunity areas that includes the Chester Campus of John Tyler Community College. THE CONCEPTS EMBODIED IN THE NORTHERN JEFFERSON DAVIS SPECIAL AREA PIAN: f Stabilize and improve existing neighborhoods. Market the community as a great place in which to live, work, raise a family, visit, and invest in the future. Build a system of pedestrian and bicycling improvements along Jefferson Davis Highway, along area stream corridors, and within neighborhoods. "-__............._..........._...............,.,,,. ---._................_..........................._.,.,-—_.._......._,...._............................................... ............._,._._,,,.,..,_.._.._.—__—, Draft Northern Jefferson Davis Special Area Plan BOS Page 3 Enhance gateway areas which provide visitors with their first impressions of the community. - --- — ------- Relocate commercial uses that serve primarily customers outside the community from nearby neighborhoods, and encourage new neighborhood commercial uses near neighborhoods. Improve the appearance and function of Jefferson Davis Highway as a transportation corridor, a neighborhood 'Main Street', and a community asset. Provide services within the community to support residents and employees locally. ............ ...___..._......._.._.." Promote a sense of place by creating mixed use, walkable neighborhoods. Create a new downtown as the center of community activity and vibrancy. 4 Draft Northern Jefferson Davis Special Area Plan BOS Page 4 Continue to increase the areas potential for new economic development. .. ._ . .......... _...... .–................. _ .........-..._.._.__.�_ —_ CSupport community leadership in implementing this Plan. THE GOAL OF THE NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN: THE NORTHERN JEFFERSON DA VIS AREA 15 A PLACE WHERE RESIDENTS, BUSINESSES AND THE COUNTY INVEST IN COMMUNITY. THE VISION OF THE NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN: A PLACE WITH A PAST A PLACE WITH A FUTURE Draft Northern Jefferson Davis Special Area Plan BOS Page 5 Section 1: Introduction – Plan Overview Section 2: Opportunities12 Section 3: Goal, Vision, and Concept Plan 30 Section 4: Revitalization Strategy 35 Section 6: Guidelines 79 Section 7: Design Plan 84 Section 9 Implemedtatiort � � �� /; 1,30 Land Use Plan Categories and Map 140 (Amends Ch. 10 of countywide plan upon adoption) CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 1: Introduction Section 1: Introduction — Plan Overview What Is A Special Area Plan? A Special Area Plan promotes the future growth of a community in greater detail than can be done in the countywide Comprehensive Plan. The Special Area Plan serves as a guide for land development, redevelopment and revitalization decisions, programs, ordinances, and policies. The recommendations of the Northern Jefferson Davis Special Area Plan are based on information gathered from county departments and the community, and identifies ways to make this community an even better place in which to live, work, invest, raise a family and visit. WELCOME TO THE NORTHERN JEFFERSON DAVIS COMMUNITY The Northern Jefferson Davis Special Area Plan includes about 13.5 square miles. It is centered on an 8.5 mile segment of Jefferson Davis Highway. This highway provides the backbone of the community's many and diverse neighborhoods, development patterns and cultural, historic, and economic interests. PLAN AREA BOUNDARIES The Plan includes the Route 1/301 and 1-95 corridors north of Old Bermuda Hundred Road. It is bounded to the north by the City of Richmond, to the south by Centralia Road, Chester Road, Route 288 and Old Bermuda Hundred Road, to the east by the James River, Proctor's Creek, Coxendale Road, and 1-95, and to the west by the CSX Railroad and the Village of Chester. Draft Northern Jefferson Davis Special Area Plan BOS Page 6 City of Richmond r\- - - Northern Jeffereon Davis Ampthill Special Aroa Plan 11 Naighborhood. Neighborhoods S Areas 1... venhnm Pkwy 1 Bensley U Neighborhood Ecanemic v arycr Developments aam- Area _ .Bellwood Neighborhood CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 1: Introduction A BRIEF HISTORY OF THE COMMUNITY The Northern Jefferson Davis community has many historic resources of local, state and national significance. These relate to several major periods of Virginia history including early English settlement, the plantation system, the Civil War, the Victorian era, and the age of rail and of the automobile. In the early 19"' Century, the Manchester and Petersburg Turnpike was chartered as a toll road to improve overland travel between the cities of Richmond and Petersburg. This road eventually included a gravel road bed, milestones, culverts and bridges. A stone bridge over Falling Creek is the only surviving pre -20" Century bridge in the county. Halfway House Built in 1760, Halfway House served as a rest stop between Richmond and Petersburg until the late 19°' Century. Draft Northern Jefferson Davis Special Area Plan BOS Page 7 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 1: Introduction In the early 20"' Century suburban neighborhoods, such as Ampthill and Bensley, began to develop near emerging industries along the Richmond and Petersburg Electric Railway. This railway generally paralleled Jefferson Davis Highway and provided convenient transportation between Richmond and Petersburg and points between. This allowed families to live outside of urban centers and commute into town for work, shopping and entertainment. Until construction of Interstate 95 (1-95) in the mid 1950's, Jefferson Davis Highway (Route 1/301) was the major north/south highway on the east coast between Florida and Maine. The corridor was lined with businesses supporting the traveling public and surrounding residential neighborhoods. With the completion of 1-95, business demand along the length of Jefferson Davis Highway declined and shifted to areas more accessible to 1-95. With the suburban growth of Chesterfield during the second half of the 20th Century housing options increased and many workers and new families chose to move into newer subdivisions further west. THE NORTHERN JEFFERSON DAVIS COMMUNITY TODAY A unique and important part of Chesterfield County's history, Jefferson Davis Highway and its surrounding neighborhoods, commercial uses, and industries offer a variety of housing, business, and employment opportunities. With access to 1-95, Chippenham Parkway, and Route 288, extensive rail service, and proximity to Richmond Marine Terminal and Richmond International Airport, industries have access across regional, national, and international markets, fostering economic development that benefits the county and its citizens. The area's rich history and natural resources (stream valleys and river frontage) provide opportunities to enhance the area as a destination for tourism and recreation. New shopping center along Jefferson Davis Highway with historic mile marker preserved. Draft Northern Jefferson Davis Special Area Plan BOS Page 8 ,�9".".-P r CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Neighborhood Information The Plan includes the distinct neighborhoods of Ampthill, Bensley, and Bellwood. These neighborhoods are residential communities with associated commercial development along Jefferson Davis Highway, which either borders or bisects neighborhoods. Ampthill, Bensley, and Bellwood include some of the earliest subdivisions in the county. Each has a unique sense of history and community. All have both shared and unique strengths and challenges. These neighborhoods are discussed in more detail in the subarea section ofthis Plan. In recent decades these neighborhoods have grown in diversity and now host the arrival of a growing Latino presence. While contributing greatly to the local economy, the revitalization of commercial areas, and to neighborhood vibrancy, this shift in demographics presents the community and the county with challenges such as a need to learn English as a second language. STAFF ANALYSIS The Planning Department, in conjunction with other county departments and regional and state agencies, assessed conditions and analyzed demographic, land use, and infrastructure trends to understand the current and future needs in the area. The results were summarized and shared with public officials and interested citizens. This information, together with input from public officials and citizens, serve as the basis for the key findings and recommendations in this plan. In addition, in recent years several studies of the Northern Jefferson Davis community have been produced by the county, the Richmond Section 1: Introduction civic and business leaders to address the revitalization challenges facing the historic Route 1 corridor in Chesterfield County. possible solutions to some of the challenges facing thelefferson Davis Special Area Plan Community. -- ._..._..._...._....... ............................................. _..._..._ - - --- Draft Northern Jefferson Davis Special Area Plan BOS Page 9 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAv/5 SPECIAL AREA PLAN Section 1: Introduction Regional Planning District Commission, Virginia Commonwealth University and consultants which have explored existing conditions in the area, produced inventories of conditions, and made recommendations for ways to improve and revitalize the area. These studies have been reviewed by staff and relevant findings and recommendations have been incorporated into this document. COMMUNITY ENGAGEMENT This Plan is the result of dedicated, cooperative work on the part of county staff, citizens and other area stakeholders, and elected and appointed officials. Staff met with these entities throughout the creation of this Plan document to provide opportunities for all to help shape its outcome. Community engagement with the Latino Community at St. Augustine's Catholic Church. Ironworks celebration in the Spring of 2015. _—__...__................_.._.. __.........____....._.........................__._ _---._...._._...._...._�__---�.....__...__................_..... Draft Northern Jefferson Davis Special Area Plan BOS Page 10 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN 17177 oductionctionon A summary of findings can be found on the county's web page at: littp://www.chesterfield.gov/ieffdavis/ . Additional information about this Plan amendment is also displayed, and new information Is added as it becomes available. Communication is at the heart of Community. ..;m.._.__...._.........................__.—__......._._.....................__�____.._..._......._........ ............ -......_______...._..._._..._............................. ..____: _..—._._... Draft Northern Jefferson Davis Special Area Plan BOS Page 11 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 2: Opportunities Section 2: Opportunities .._......_._.............'----...._...............---..—_..___............--'---....................__-------..._.._._............. -----__...................... __ --.._._............ Draft Northern Jefferson Davis Special Area Plan BOS Page 12 Northom Business Investment Jefferson Davis Corridor Special Area Plan city of The Plan includes one of the county's prime economic development opportunity areas. New development that brings jobs and revenues to �ro the county and the community should be encouraged in areas recommended for economic development. The Plan recommends that cower" - programs be created to help area residents gain access to, and qualify for, well -paying local jobs. ffi. u e s i wiles However, potential impacts from existing and new businesses and industries in the area, such as noise and traffic, should be addressed, a and the challenges of reuse and/or redevelopment of existing - '^ developed sites should be explored. The Plan recommends actions to° address these concerns. I. Technology Zone Chesterfield County has developed incentives for investment along,,, Jefferson Davis Highway and within nearby industrial areas by establishing the 3,800 -acre Jefferson Davis Corridor Technology Zone. This Technology Zone offers incentives to businesses and industries to reinvest in the area. These are outlined on the county's web page at: FITTP://a✓W%w C,HrSTERFIELDBUSINESS.COM/PAGE.ASP?ID=14 k µ Ny uu.,.l Ylv�19C'e'�rA This Plan recommends that the county's efforts to promote economic development continue, and provides guidance on ways to ensure such development benefits the surrounding community. .._......_._.............'----...._...............---..—_..___............--'---....................__-------..._.._._............. -----__...................... __ --.._._............ Draft Northern Jefferson Davis Special Area Plan BOS Page 12 Development Pattern The Plan is bisected north and south by one of the county's oldest commercial corridors (Jefferson Davis Highway). It is home to some of the county's first modern subdivisions and includes areas that host many of the county's major industries. It also has undeveloped, industrially zoned sites with development potential. Existine Zonine and Land Uses The Plan geography is already zoned and developed for a mix of residential, commercial, and industrial uses. In some cases, the pattern of zoning and development has produced a mixing of development patterns that create challenges. • In some places general commercial and industrial zoning and land uses are close to residential and neighborhood commercial areas, and do not comply with the development pattern recommended by this Plan. • In areas identified for future industrial and regional uses many properties are currently zoned residentially and commercially, and are developed for residential and commercial uses. • Residential and commercial uses continue to develop on vacant residentially and commercially zoned parcels where the Plan recommends that future industrial and regional uses should be development. CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 2: Opportunities Above: Existing development pattern along Jefferson Davis Highway. Below: Potential redevelopment for residential mixed use. Draft Northern Jefferson Davis Special Area Plan BOS Page 13 Development Standards New standards, as recommended in this Plan, would require new commercial and industrial uses, expansion of existing uses, and redevelopment to better integrate with surrounding neighborhoods and improve the appearance ofthe corridor and the community. • In areas where the Plan recommends residential mixed use, regional mixed use, and Corporate Office, Research and Development, and Light Industrial uses, the county should encourage development patterns that, over time, include higher density residences integrated with neighborhood commercial and employment uses. • This pattern of development has occurred in many communities experiencing revitalization. It can create a greater sense of place, which fosters a greater sense of community and identity that attract new residents and businesses, improving the quality of life for current residents. • This pattern can provide distinct destinations for events, venues, and visitors which also contribute to community vibrancy and strengthen the local economy. _...._......_m........—._----......._. CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 2: Opportunities Above: Existing development pattern along Jefferson Davis Highway. Below: Potential redevelopment far regional mixed use. ................. -----..... -._............................................................... ......---------..-- Draft Northern Jefferson Davis Special Area Plan BOS Page 14 "l" 0i" 'm CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Gateways Attention should be directed to locations that serve as gateways into the community, such as the city/county boundary and the intersections of major roads. In addition to signage and landscaping, the pattern of development at these locations should impart a favorable first impression of the community and county. This Plan recommends standards for new development or redevelopment that encourage enhancement of gateway areas. Section 2: Opportunities Gateway signage along Jefferson Davis Highway surrounded by existing commercial development. Gateway signage olonglefferson Davis Highway at the E. 1. DuPont Spruance Plant. _._...____.....,,_......_._..........................................._.__....._......._..._-____._._....._..___....,...__.__.................... ................................... _................... .........._.._....__.............._.......__............_...._ Draft Northern Jefferson Davis Special Area Plan BOS Page 15 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 2: Opportunities Environment The Plan geography has an abundance of streams and river frontage. These features provide the community with recreational opportunities. Development of trails and other recreational facilities in, or near, stream corridors would create a system of greenways and improve environmental conditions. Such corridors provide access to historic sites and structures, as well as access to the James River, offering recreational opportunities to area residents and opportunities to attract visitors from throughout the region. Ongoing research at the historic Falling Creek View of Falling Creek from shored use path and overlook at Falling Creek Linear Park. Aerial view of Falling Creek and the James River Conservation Area. —__._ ......._..............._.� ___.....__.._......_._ = _.._...__ .. ....._............._...____ Draft Northern Jefferson Davis Special Area Plan BOS Page 16 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 2: Opportunities Celebrate Community Bringing together the area's diversity of neighborhoods, history, cultures, and business interests should be encouraged. Such efforts encourage residents, businesses, visitors, and the county to work together to achieve a shared vision for the community. Draft Northern Jefferson Davis Special Area Plan BOS Page 17 Housing 4,11 AX,TP CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 2: Opportunities The neighborhoods within the Northern Jefferson Davis community include a mix of older and newer single family residences (in subdivisions and on acreage parcels), older and newer multi -family residences, and mobile home park residences. Many of these neighborhoods are well maintained and stable; however, there are opportunities for improvement as neighborhoods age. In addition, providing more affordable housing can help many residents, who currently cannot buy or rent a house or apartment, to remain in their community and contribute to its future. Improving existing housing, and introducing new housing, are recommended in this Plan. In addition, with the update of Moving Forward, The Comprehensive Plan for Chesterfield County, other housing options are being considered on a countywide basis, including: • Transitional Housing, which can provide individuals and families in need with decent, safe and sanitary housing while facilitating their movement to independent living and self- sufficiency through individualized supportive services. • Accessory dwelling units, such as having a second small dwelling right on the same grounds (or attached to) a single- family house. (replacing an aging mobile home park and motel). apartments and senior housing (replacing an aging apartment complex). ..__- ..................--- .................---- _` __.........----- -.._ ..............-------..__..................... ..-------.._ .. .......... ro Draft Northern Jefferson Davis Special Area Plan BOS Page 18 U CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 2: Opportunities Homes in Bellwood neighborhood. DraftNorthern Jefferson Davis Special Area Plan BOS Pae 19 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 2: Opportunities Aesthetics and Beautification Community beautification programs show the care residents and businesses have for their community. Neighborhood and business cleanup assistance should be provided as area businesses and residents make further investments in the appearance and quality of their community. This Plan recommends consideration of new streetscaping infrastructure, to include: street trees, pedestrian scale street lighting, pedestrian and bicycling improvements, business facade/site improvements, consistent and attractive community signs, and improved landscaping around public facilities and within public rights of way, to include Historic Route 1 and neighborhood identification signs. Bermuda Estates Mobile Home Park: neighborhood -initiated cleanup effort, mode possible with the county providing dumpsters and debris removal. Potential shared use path along Jefferson Davis Highway, to include streetscaping and historic -themed neighborhood signage. Draft Northern Jefferson Davis Special Area Plan BOS Page 20 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN IN 1111111111111MM Section 2: Opportunities facilities and river access for boating. The community is also served by Park Investment Bensley Community Building, one (1) of only two (2) community centers operated by the county. Public parks Opportunities to invest in a connected system of parks, trails, water access, historic preservation, and adaptive reuse of historic sites and structures should be explored, with a goal to make the community a unique regional destination for recreation. Several parks located in the community already provide active and passive recreation. These include Gates Mill Park, Falling Creek Linear Park and Ironworks Site, Bensley Park, Fort Stevens Park, and Drewry's Bluff. Henricus Park and the Dutch Gap Conservation Area are located nearby. The county has acquired about a mile of frontage along the James River at the mouth of Falling Creek for the James River Conservation Area. Plans for this area include passive recreation to thelames River Conservation Area. Linear Park. _...,»_....,..._........_.................__._..._._....................__...._______......................... _........,_.__,.__—__....._........._.........._.............................. ___.._....___ — Draft Northern Jefferson Davis Special Area Plan BOS Page 21 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 2: Opportunities View of Falling Creek from the shared use path of Falling Creek Linear Park. View of pedestrian bridge at Dutch Gap Conservation Area. Opportunities to create connections along thelames River, from the mouth of Falling Creek to Dutch Gap, should be explored. Draft Northern Jefferson Davis Special Area Plan BOS Page 22 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Public/Private investment in parks and open space Opportunities to create public space, as part of new residential and commercial development, should be considered. Such spaces could include small plazas and green spaces designed as focal points into existing or new neighborhoods and business areas. Public spaces contribute to social interactions and a sense of place. Public spaces should also be designed into mixed use projects and county facilities. Where possible, such spaces should be developed through public/private partnerships. Apartments. Section 2: Opportunities A small, landscaped sitting area in Winchester Greens. An example of a small, landscaped plaza within a commercial area. Draft Northern Jefferson Davis Special Area Plan BOS Page 23 Historic and Cultural Resources The area includes a key cluster of regionally and nationally significant historic sites, including: • Falling Creek Bridge: The stone bridge over Falling Creek was one of the earliest stone bridges in the state. Constructed about 1824, the bridge played an important early role in linking Richmond and Petersburg. The bridge fell out of use in 1933 and became Virginia's first wayside park. The bridge was heavily damaged during Hurricane Gaston in 2004. • Falling Creek Ironworks: The site consists of subsurface remains of an iron manufacturing facility which dates to 1619. The facility was the first ironworks in English North America and is clearly documented in the records of the Virginia Company of London. The furnace was destroyed in 1622 by Native Americans. Several later attempts to revive the ironworks resulted in mixed success. A museum and visitor's center is planned for the site. • Cary Forge: The site consists of subsurface remains of a 1750s forge operated by Archibald Cary, who was known as 'The Wheelhorse of the (American) Revolution." The facility supplied Revolutionary War forces and was destroyed by the British under Benedict Arnold in 1781. • Halfway House: Established in 1743, Half Way House was a resting place for all those traveling on the Petersburg Coach line (as it was half way between Richmond and Petersburg). Among its most famous guests were the Marquis de Lafayette, CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN SectionOp 2: portunities _................ ——._......__.......... -- ._......_........._. _.—_..................._". -----....... -_.............._........ — — -- -......................._...-- Draft Northern Jefferson Davis Special Area Plan BOS Page 24 DRAFT Generals Robert E. Lee and Ulysses S. Grant, Patrick Henry, Thomas Jefferson, and George Washington. Drewry's Bluff (Fort Darling): This site is a Richmond National Battlefield Park (Civil War) preserving and interpreting key Confederate fortifications of Richmond along the James River. Other historic structures and sites include farm houses and mid -20`x' Century cottage motels that served the traveling public when Jefferson Davis was the main East Coast highway, prior to the construction of I- 95. Opportunities to promote the area's history and attract visitors and businesses to the community are initiatives recommended in this Plan. traveling public along Historic Route 1. CHAPTER 11: SPECIAL AREA PLANS 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 2: Opportunities Historic home (Taylor -McCarthy House) in Bensley, _._-._._....._.............__............._..........__.....�-__._._.............._.._......................................._e'__.._—_.._..._______......_............______._...... .... .._.......... _._........ _........... _.. Draft Northern Jefferson Davis Special Area Plan BOS Page 25 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 2: Opportunities Transportation The community is served by a network of collector, arterial and limited access roads. In addition, the Greater Richmond Transit Company (GRTC) provides public bus service into the northern portion ofthe Plan area at locations north of Chippenham Parkway. Chesterfield County's Coordinated Transportation Program, Access Chesterfield, provides curb -to -curb transportation services to county residents who are disabled, aged 60 or older, or meet income eligibility requirements. Eligible riders purchase a book of one-way vouchers for this service. Access Chesterfield service Is available for all trip types within the county or the nearest GRTC bus stop. Additional service is provided into Richmond for medical trips or to transport disabled riders to work. Ride Finders Vanpool Program provides a free ridematching service to help commuters share a ride to and from work in Ride Finders vans. This Plan includes recommendations for improvements to the current transportation system. The new bridge includes sidewalks. .r Draft Northern Jefferson Davis Special Area Plan BOS Page 26 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAvis SPECIAL AREA PLAN Section 1 Opportunities John Tyler Community College The community is served by the Chester campus of John Tyler Community College. The College is committed to ongoing development and strengthening of the community's workforce by supporting the needs of students as well as those of employers. • The college works closely with business, industry and government leaders throughout the area to ensure the programs and training opportunities offered will lead to the degrees, certificates and credentials that employers want. • Through both credit courses at the College, as well as non-credit education and specialized programs and services through the Community College Workforce Alliance, John Tyler is helping students gain the skills and knowledge needed to launch new careers, transition into new fields, position themselves for growth in their current job or transfer to a four-year college or university. This Plan recommends the county and the community partner with John Tyler to improve educational opportunities to area residents. John Tyler Community College Expansion During the 2015 Session of the General Assembly, funds were appropriated to renovate Bird Hall and renovate/expand the Nicolas Center at John Tyler Community College's Chester Campus. The project's scope includes the renovation of Bird Hall, a 34,744 square foot science and academics building, and a renovation of the 26,000 square foot Nicholas Center, along with a 24,500 square foot addition to Nicholas that will create a full-service workforce training center. The renovation of Bird Hall, originally constructed in 1967, will create new science labs, including new instructional spaces and high definition simulation and skills labs for the Emergency Medical Services and Nursing programs. These new spaces will enable JTCC's Nursing program to return to Chester from an off -campus site. The creation of the Workforce Center will consolidate the College's Community College Workforce Alliance (CCWA) space on -campus and meet community demand for workforce credentialing/training classrooms and public service space. The renovation and addition to Nicholas will include flexible laboratory and classroom space for many types of business and industry training to serve manufacturing companies and other employers in Chesterfield County. The project will also create a stronger presence for 1TCC and CCWA along 1-95 and serve as a catalyst for additional job growth. The entire project will be completed under the Commonwealth of Virginia's Virginia Energy Conservation and Environmental Standards (VEES). As part of the project's scope, a minimum of 2% of both building's energy usage will be provided by photovoltaic (solar) systems at each building. Construction is scheduled to begin in the summer of 2018 and be completed in the summer of 2019. ..............._.._,__-------...._.._.........................-----.__.._.._..._.......................--------_............._......................... ..............__,_„_,._. Draft Northern Jefferson Davis Special Area Plan BOS Page 27 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAvis SPECIAL AREA PLAN Section 2: Opportunities Perspective of John Tyler Community College planned expansion as viewed from 1-95. .__..............................—__..._..........._._._— .............. _..... .... .................___ ........_.... ................___ "..'—._.-.___ ......_.....__ DraftNorthern Jefferson Davis Special Area Plan BOS Page 28 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 2: Opportunities Community Services Expanding health, social, and educational services close to area residents would enhance the community and help residents to access services nearby instead of having to leave the community to seek services elsewhere. This Plan recommends the county and the community partner with non -profits and for-profit service providers to embed services close to the populations served by them. In addition to health, social and educational services, over time services could be expanded to include educational programs such as job skills/training, adult education (such as English as a second language), community job fairs (in partnership with area industries and John Tyler Community College), library services, and computer/internet access. A facility of Vacant commercial building along Jefferson Davis Highway, in front of Winchester Greens (former location of a retail automobile parts store). Bensley Community Building at Bensley Park offers a range of programs and meeting space for events and groups. Facility use is at or near capacity. sufficient size could even be designed to include meeting rooms for community groups, day care services, fitness programs, educational programs, a farmer's market, and a venue for cultural events. Establishing additional community services may be possible by expanding existing facilities, new construction, or acquisition of vacant commercial space as it becomes available. Draft Northern Jefferson Davis Special Area Plan BOS Page 29 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAv1S SPECIAL AREA PLAN Partnerships Throughout this Plan amendment process, staff has formed partnerships with citizen, business, and non-profit groups and organizations. The ongoing interest and efforts of such groups and organizations are, and will continue to be, essential to the future of the community. It will be their continuing work that will ensure the community is shaped in ways that benefit its citizens and businesses, as well as benefit Chesterfield County. Following is a sampling of the groups that have expressed an interest in, and have contributed to, this effort: • Ampthill Civic Association • Bellwood Elementary School (parents & staff) • Bensley Civic Association • Bensley Elementary School (parents & staff) • Better Housing Coalition • Defense Logistics Agency • DuPont Community Advisory Panel • Empowered Warriors (Shady Hill Mobile Home Park and Bellwood Maisonettes Apartments) • Falling Creek Ironworks Foundation • Home Builders Association of Richmond • Jefferson Davis Association • Jefferson Davis Corridor Faith Community • John Tyler Community College • Revitalize Our Communities Committee Section 2: Opportunities organizations, and their partnership with the county, will be essential to successful implementation of the vision and recommendations of the Plan. Bensley Elementary School PTA. This list continues to grow and represents an opportunity for f community -lead transformation. Once the Plan is adopted, the Revitalize Our Communities Committee. partnerships formed between these and other groups and Draft Northern Jefferson Davis Special Area Plan BOS Page 30 DRAFT THE GOAL OF THE NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN: THE NORTHERNJEFFERSON DAVIS AREA ISA PLACE WHERE RESIDENTS, BUSINESSES AND THE COUNTY INVEST IN COMMUNITY. As noted throughout this document, this Special Area Plan represents a diverse community. It includes several distinct residential neighborhoods, as well as busy commercial areas and industrial development. The community is diverse socially, culturally, and economically. It is the intent of this Plan to encourage a greater sense of community among these interests to enhance the area as a great place in which to live, work, invest, raise a family, and visit. Avery simple definition of community centers on the idea of living and growing together. It involves more than residing, working, or conducting business in proximity to others. It includes the key ideas of connections, care, consensus, and commitment. • Community is about connections: about awareness of the community around us—what we see daily, and what we rarely see. • Community is about care: about understanding the needs of the community, the impacts our choices have on those needs, and what we must do to address them. CHAPTER 11: SPECIAL AREA PLANS 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 3: Goal, Vision, and Concept Plan • Community is about consensus: about having a shared vision for the community, one that includes everyone and ensures a future that works for all. • Community is about commitment: about taking actions to achieve the vision of the community and committing resources to achieve those actions to ensure the vision is achieved. Community is about who we are, what we do, and what we become— as a community. ---.._.__......_..__...........................---------__.._......_.............................................._....---,_,,.__--------._..._._....--------._..._........_._.............. _...... ....... .... .... _.... ....._.......... Draft Northern Jefferson Davis Special Area Plan BOS Page 31 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 3: Goal, Vision, and Concept Plan THE VISION OF THE NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN: A PLACE WITH A PAST A PLACE WITH A FUTURE The Plan process began in the Summer of 2015 with outreach to citizens, neighborhoods, organizations, businesses, and industries. Through this process the community shared their needs and hopes for the future. Outreach has continued throughout the Plan amendment process and is currently ongoing. In most instances, staff received valuable insight into the desires of the community. Citizen participation in the Plan amendment process is essential to framing the Plan recommendations. Staff, to the greatest extent possible, incorporated citizen concerns into these recommendations. While it is always difficult to briefly summarize the hopes, desires and needs of a large and diverse community, two common themes have continually emerged from outreach efforts: The Jefferson Davis community is a place with a storied past; and The Jefferson Davis community is a place with a vibrant future. Both concepts are the foundation for the shared hope that the Jefferson Davis Highway neighborhoods, businesses, and industries will grow as a community. Outreach to the Bensley Community began in the Summer of 2015. Outreach to the Latina Community began in the Fail of 2015. .__........_._____ _..................-___ _....................__,_ ........_ .................__ ------ '� � r,, Draft Northern Jefferson Davis Special Area Plan BOS Page 32 Connections Community Commitment it's about: Care Consensus • Community is about consensus: about having a shared vision for the community, one that includes everyone and ensures a future that works for all. • Community is about commitment: about taking actions to achieve the vision of the community and committing resources to achieve those actions to ensure the vision is achieved. Community is about who we are, what we do, and what we become— as a community. ---.._.__......_..__...........................---------__.._......_.............................................._....---,_,,.__--------._..._._....--------._..._........_._.............. _...... ....... .... .... _.... ....._.......... Draft Northern Jefferson Davis Special Area Plan BOS Page 31 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 3: Goal, Vision, and Concept Plan THE VISION OF THE NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN: A PLACE WITH A PAST A PLACE WITH A FUTURE The Plan process began in the Summer of 2015 with outreach to citizens, neighborhoods, organizations, businesses, and industries. Through this process the community shared their needs and hopes for the future. Outreach has continued throughout the Plan amendment process and is currently ongoing. In most instances, staff received valuable insight into the desires of the community. Citizen participation in the Plan amendment process is essential to framing the Plan recommendations. Staff, to the greatest extent possible, incorporated citizen concerns into these recommendations. While it is always difficult to briefly summarize the hopes, desires and needs of a large and diverse community, two common themes have continually emerged from outreach efforts: The Jefferson Davis community is a place with a storied past; and The Jefferson Davis community is a place with a vibrant future. Both concepts are the foundation for the shared hope that the Jefferson Davis Highway neighborhoods, businesses, and industries will grow as a community. Outreach to the Bensley Community began in the Summer of 2015. Outreach to the Latina Community began in the Fail of 2015. .__........_._____ _..................-___ _....................__,_ ........_ .................__ ------ '� � r,, Draft Northern Jefferson Davis Special Area Plan BOS Page 32 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN THE CONCEPT OF THE NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN: This graphic provides a general overview of some of the concepts embodied in this Plan. It attempts to summarize the recommendations detailed within the Guidelines, Design Plan, and Implementation Sections of this document. These include: Stabilize and enhance existing neighborhoods. • Encourage a range of housing choices. • Ensure compatibility between neighborhoods and nearby businesses and industries. • Promote aesthetics and beautification projects. • Facilitate housing rehabilitation and maintenance. • Enhance proactive code compliance. Encourage mixed use development along identified sections of Jefferson Davis Highway. • Develop and implement new development standards that promote mixed use, walkability, and place -making principles. Section 3: Goal, Vision, and Concept Plan ". Northern Jefferson Davis Special Area Plan Concept Plan of r x Big Ideas � r r � � �, sflc somvay Enhance gateways which provide visitors with their first impressions of the community. sir • Encourage higher development standards for areas that serve as gateways to the community. ...................... .....—__..,— —..................................... Draft Northern Jefferson Davis Special Area Plan BOS Page 33 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 3: Goal, Vision, and Concept Plan Promote a system of pedestrian and bicycling improvements along Jefferson Davis Highway, along area stream corridors and within neighborhoods. • Develop a continuous system of sidewalks, bikeways, trails, and shared use paths along Jefferson Davis Highway to enhance safety and convenience for pedestrians and bicyclist. • Extend this system into adjacent neighborhoods. • Provide additional connections for recreational access along area streams and the James River. Separate commercial areas that serve neighborhoods from commercial areas that attract customers from outside the community and the traveling public. • Explore ways to encourage new development and redevelopment to comply with the recommendations of this Plan through incentives for voluntary rezoning and/or relocation of higher intensity uses. Improve the appearance and function of Jefferson Davis Highway as a transportation corridor, a neighborhood backbone, and a community asset. • Provide incentives to aid in redeveloping obsolete uses and vacant properties along Jefferson Davis Highway and at highway interchanges. Continue to promote the area's potential for new economic development. • Support economic investment and business development in areas deemed appropriate for new commercial and industrial development. Guidelines recommended by this Plan that cannot be summarized on a map include: • Provide transitions, such as buffering and screening, between residential neighborhoods and commercial and industrial development. • Identify and support civic, social, and business groups that contribute to the economic health and quality of life of the community. • Celebrate the area's cultural and social diversity in ways that contribute to a unique sense of place and community. • Preserve the area's historic resources as assets to the community and destinations for visitors. • Improve the perception of the area's safety through public and private partnerships. • Support community efforts to improve itself as a great place to live, work, invest and visit. • Enhance economic developmentandeducational opportunities to provide job growth. This Plan also recognizes that Jefferson Davis Highway provides residents, businesses, industries, travelers, and visitors with a first impression ofthe community. The Plan identifies improvements along the Highway that will promote private and public investment having Draft Northern Jefferson Davis Special Area Plan 805 Page 34 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAv15 SPECIAL AREA PLAN positive impacts for surrounding neighborhoods. Investing in improvements along the Highway will encourage further investment of properties fronting the Highway, as well as in nearby neighborhoods, as the Highway transforms from being primarily a transportation corridor into an attractive amenity with a distinct identity and a unique sense of place. Reinvestment within the Highway right of way (pedestrian and bicycling amenities, `�o Psi ity of Richmond Section 3: Goal, Vision, and Concept Plan streetscaping, historic -themed signage, etc.) will encourage reinvestment in businesses along the Highway. Such reinvestment, in turn, will encourage reinvestment in surrounding neighborhoods, with positive impacts on the area -wide development pattern and on the health, quality of life, and future vitality of neighborhoods and residents. p� ifl /�/�' �ry� rowr�'�iW+s'wa.u✓"^ru'om4u 1 - 1 �fr�r �/ lt1J �/% o `e�uifFl�NGiv@I�L� / _...... - ... -.....__.....__.......__..............._...... — – -................. ....... .._..... _.............................. ._...----- Draft Northern Jefferson Davis Special Area Plan BOS Page 35 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 4: Revitalization Strategy Revitalization In 1993 the county adopted the Jefferson Davis Highway Corridor Plan, which serves as the foundation for the current Special Area Plan effort and was the county's first revitalization plan. Many of the issues that the 1993 plan intended to address, such as aging corridor and infrastructure, the need for reinvestment and community organization and engagement, remain issues today. The resident population of the Plan geography is the most demographically diverse and least mobile of any area in the county. At the same time much of the geography continues to be a major economic resource for the county. With much of the county's existing commercial and industrial development, it continues to have significant potential for new commercial and industrial development and redevelopment. Current and recent revitalization efforts in the area include: • Proactive code enforcement • Housing rehabilitation grants • Residential and commercial rehabilitation tax exemptions • Technology zone incentives for commercial and industrial development • Small business assistance • Public infrastructure investment • Community organization support Section 4: Revitalization Strategy Park Lee Apartments (top) - Replaced with Winchester Greens (bottom). ............_.._..,___—_.............. .................. ._..___..._.................__--___...._._.........................__.___— ^..^,.—___.______._. __............ ��. ��t` Draft Northern Jefferson Davis Special Area Plan BOS Page 36 ' "�{ DRAFT In addition, the area has experienced the beginnings of revitalization in terms of: • A gradual reduction of substandard housing • Increased business investment • Improved development quality through redevelopment projects Input from residents indicates concern for housing quality, property maintenance, community appearance, appropriate land use, social mobility, transportation accessibility and availability of greater shopping opportunities. The revitalization challenge is to provide services and employment opportunities for residents, improve the quality of the built environment, and encourage economic development. This Plan serves as the revitalization strategy for the plan area. It recommends initiatives that could serve as a guide for revitalization efforts in other areas of the county. This Plan encourages revitalization through property rehabilitation, redevelopment, and new development, in addition to public investment and community partnerships: Building connections through community facility investment, regional cooperation, and support for resident initiatives • Designation of the entire Plan geography as a revitalization area, to Public facility and infrastructure investment, to serve as a catalyst focus and prioritize revitalization efforts for private investment • Designation of a housing rehabilitation zone to incentivize housing Improving community partnerships in revitalization rehabilitation Identifying an entity to effectively coordinate redevelopment • Providing incentives for residential and commercial revitalization opportunities • Improving property maintenance through enforcement, education, incentives, and direct assistance Revitalization initiatives are detailed in the Implementation Section of • Promoting development quality through improved design this plan. It should be noted that recommended implementation standards and zoning incentives actions may provide overlapping benefits in support of larger ...............------._....._._.......................----------.._....._.... ............... __...... --'--'----- --- Draft Northern Jefferson Davis Special Area Plan BOS Page 37 CHAPTER 11: SPECIAL AREA PLANS 11.3 NORTHERN JEFFERSON DAvIS SPECIAL AREA PLAN Section 4: Revitalization Strategy New homes in Rayon Park, made possible by the county extending wastewater lines to replace Jailing septic systems. CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAv15 SPECIAL AREA PLAN Section 4: Revitalization Strategy revitalization goals. For example, residential incentive programs could provide benefits to rehabilitation, redevelopment, and new development projects. For the purposes ofthis document, the following definitions shall apply: • Revitalization is the ongoing and long-term process of bringing new life to older neighborhoods and communities, through preservation, rehabilitation, and redevelopment. • Rehabilitation is improving existing development. • Redevelopment is rebuilding or replacing existing development. This plan promotes redevelopment as a part ofthe overall revitalization strategy. The Implementation Section encourages redevelopment by a variety of actions outlined in the Implementation Section, including: • Provision of a wide range of incentives to reduce perceived investment risk • Creation of a redevelopment policy to guide county participation in redevelopment projects • Creation of a redevelopment entity to expand the operational and financial capacity for redevelopment projects • Adoption of new standards to improve development quality Redevelopment is a powerful tool for creating positive community change. Redevelopment actions should protect existing residential communities, and encourage nearby relocation opportunities for residents and businesses who may be displaced by redevelopment projects. obsolete and vacant motel and deteriorating mobile home park along Jefferson Davis Highway (bottom) Redeveloped for a new market rate multi family housing top). ........................... .......---- —'-- I". i^.l t,.,_ Draft Northern Jefferson Davis Special Area Plan BOS Page 38 �%'+�,�;, ;; CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 5: Neighborhoods This Plan identifies sub -areas, or neighborhoods, with unique qualities and opportunities. Because of the uniqueness of these areas and the length of the corridor, the following neighborhoods are described in greater detail: • Ampthill • Bensley • Bellwood These neighborhoods are identified to highlight key opportunities in each, and in greater detail than what maybe achieved in the larger Plan document. The Plan also distinguishes the area within the Plan where the county promotes job creation and economic development. The recommendations of this Plan support continued economic development in ways that improve the community and bring benefits to the residents of the area. City of Richmond Finally, the Plan identifies the growing development and r' redevelopment in the southern portion of the Plan geography as a suburban mixed use corridor. Here newer shopping centers and other commercial uses continue to be built along Jefferson Davis Highway. ¢I :Mixed use These will soon transition to higher density residential uses to the east, 'N - �4 ,r Aro. between the Highway and 1-95, as new, planned residential projects are built. t Draft Northern Jefferson Davis Special Area Plan BOS Page 39 s CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 5: Neighborhoods City of Richmond Ampthill Legend Pedestrian $ Bicycling Recommendations --- Neighborhood Byway asoem Protected Sidewalk In Median aasaar Shared Use Path Off Road aaaeos Shared Use Path On or Along Road as— Sidewalk On or Along Road Existing Land Uses Commercial Industrial " Office Public/Semi-Public Residential Utility Vacant Water Resource Protection Areas Public Lands/Facilitles N 0 0.25 0.5 i Miles -----................__............................. ..................... ---_-......_......._......._........................................_....................__... -- .... Draft Northern Jefferson Davis Special Area Plan BOS Page 40 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 5: Neighborhoods Ampthill Neighborhood Location The Ampthill neighborhood is at the northern end of the Plan area. It is bounded to the north by Richmond, to the south by Chippenham Parkway, to the west by the CSX railroad, to the east bythe James River, and is bisected by Jefferson Davis Highway. Ampthill is named afterthe site of Ampthill Plantation, which was located on the site of the E. I. DuPont Spruance Plant. The neighborhood developed during the first half of the 20"' Century to provide homes for workers employed by area industries. Today the Spruance Plant is one of the county's largest employers. The Ampthill neighborhood includes single family homes, apartments, commercial and industrial development along Jefferson Davis Highway, and a shopping center at the intersection of Jefferson Davis Highway and Chippenham Parkway. The shopping center includes a Food Lion supermarket and an indoor multi -cultural market with vendors selling a variety of merchandise, including fresh produce and prepared foods. Recently a new medical clinic was built next to the shopping center (Fresenius Kidney Care). Transit (bus) service extends from Richmond along Jefferson Davis Highway as far south as the shopping center. With easy access to Chippenham Parkway, future economic development opportunities around this shopping center should be explored. Ampthill now hosts a new county policing station. When fully operational, this station will include community facilities such as meeting rooms. Ampthill also includes Gates Mill Park, adjacent to a future expansion of the Falling Creek Linear Park. The first phase of Falling Creek Linear Park is nearing completion along a portion of Falling Creek south and east of Ampthill. Draft Northern Jefferson Davis Special Area Plan BOS Existing homes in Ampthill neighborhood, some of which back up to Falling Creek. I91 - r rymr� � ✓�uV//; v �1Lwv mmmmG�rcw Ampthill now hosts a new medical facility at ligfersan Davis Highway & Chippenham Parkway. Page 41 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 5: Neighborhoods Food Lion grocery stare atlefferson Davis Highway & Chippenham Parkway. Only one of two full service grocery stores within the Plan geography, Food Lion provides Ampthill residents with goods and services that contribute to the health of the community. Ampthill also hosts Dulceria Minilandia, a vibrant enclosed multi -cultural market. The largest of several multi -cultural markets within the Plan geography, Dulceria Minilandia provides nearby neighborhoods with goods and services, and is a community focal point hosting special events such as fairs. ..........................._......_..,,_„_____--..__._.._......._._.............................._—__�........ _...... .... .......... ..............-_._............._......_...._._.... _..__................... �") ,r"*., Draft Northern Jefferson Davis Special Area Plan BOS Page 42 j,-y'`F,• DRAFT Opportunities Greenways: Falling Creek drains from west to east through the community. This stream offers the potential to establish scenic bicycling and pedestrian friendly access for residents to the James River by connecting to a trail system already under development along Falling Creek south of Ampthill (in Bensley). • Design and build a trail system along area streams and along the James River (County) • Workwithpropertyownersalong area streamstoobtain easement agreements (County) • Designate funding for improvements (County/CDBG/Other) View alonq Falling Creek in Ampthill, near Gates Mill Pork. Draft Northern Jefferson Davis Special Area Plan BOS CHAPTER 11: SPECIAL AREA PLANS 11.3 NORTHERN JEFFERSON DAV15 SPECIAL AREA PLAN Section 5: Neighborhoods Page 43 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAV1S SPECIAL AREA PLAN Section 5: Neighborhoods Commercial property along Jefferson Davis Highway: Commercial uses along Jefferson Davis Highway are the 'front door' to the community. These should be encouraged to redevelop into more neighborhood -friendly uses, such as restaurants or small neighborhood shops. This includes areas identified on the Land Use Plan for Neighborhood Business (west line of Jefferson Davis Highway, between Cogbill Road and the City of Richmond) and for Community Mixed Use (west line of Jefferson Davis Highway at the Chippenham Parkway interchange). Encouraging high-quality commercial development and redevelopment could bring new investment and new life to nearby neighborhoods. • Encourage high-quality development and redevelopment that serves and enhances neighborhoods, promotes economic development, and contributes a sense of place (County) • Implement new development standards (County) • Create incentives to rezone property along Jefferson Davis Highway in compliance with the Plan (County) • Develop a small business relocation program to move car dealerships and other auto -uses from areas the Plan suggests should be developed for Neighborhood Business uses (County) Conceptual new development and streetscoping in accordance with the recommendations of this Plan. --...�................-----�......................---.._._. ..................---- �--..__................�....�..�...................... _........._.....------ Draft Northern Jefferson Davis Special Area Plan BOS Page 44 �wv CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 5: Neighborhoods Potential Community Focus Area: The northwest quadrant of Jefferson Davis Highway and Chippenham Parkway provides opportunities to expand upon the existing commercial development by including uses that promote economic growth and improve the neighborhood. This area has several advantages for such development: • Ease of access to regional markets via Chippenham Parkway and 1-95 • Transit to and from Richmond • An existing full service grocery store • A large enclosed multi -cultural market • Vacant, developable land • Potential future connections to Falling Creek Linear Park Adjacent properties north, to Cogbill Road, have developed for a mix of low density commercial and industrial uses. These properties could be included for redevelopment into a mixture of commercial uses that serve community -wide trade areas and higher density residential uses, as recommended by this Plan. Community Focus Areo: existing conditions. _..............._..................,,, - - __......_..................................-..-- --...._._..__._............................. Draft Northern Jefferson Davis Special Area Plan BOS Page 45 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 5: Neighborhoods Community Focus Area: Draft Northern Jefferson Davis Special Area Plan BOS Page 46 d CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 5: Neighborhoods king south along the west line of Jefferson Davis Highway between Coghill Road and Chippenham Parkway: Potential Community Focus Area. Top: Existing conditions; Bottom: Conceptual redevelopment for community mixed uses. Draft Northern Jefferson Davis Special Area Plan BOS Page 47 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 5: Neighborhoods Streetscaping: Improvements along Jefferson Davis Highway should include street trees, landscaping, and pedestrian and bicycling improvements. This Plan recommends, wherever possible, the provision of buffered pedestrian and bicycling shared use paths along the Highway, as further discussed in the Infrastructure Chapter of this document. However, in areas where right of way is lacking, sidewalks and separate bike lanes may be appropriate. • Provide streetscaping of Jefferson Davis Highway to include a sidewalks, bicycling facilities, landscaping, lighting, and crosswalks (County) Other opportunities discussed within this Plan, but are not unique to any one area, include: • Extend public water and wastewater improvements to underserved areas • Extend pedestrian and bicycling network improvements into neighborhoods • Encourage housing rehabilitation • Provide a County Satellite Service Center • Encourage improved property Maintenance • Promote community events/celebrations � rb �T Existing conditio—Jefferson Davis In Ampthilllooking south. Draft Northern Jefferson Davis Special Area Plan BOS Page 48 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 5: Neighborhoods .......__ ....... ............_._._ - .._.........._....... ......._.. .____._........_..... ..........----"--'-- ---._...__..__....._........................................ _......._.__.._.---- Draft Northern Jefferson Davis Special Area Plan BOS Page 49 Bensley Neighborhood Location The Bensley neighborhood is south of Ampthill. It is bounded to the north by Chippenham Parkway, to the south by Kingsland Creek, to the west by the CSX railroad, and to the east by the CSX railroad and the James River, and is bisected by Jefferson Davis Highway. The neighborhood includes Bensley Elementary School, Bensley Community Building and Park, and Falling Creek Wayside Park and Bridge, as well as the first phase of the Falling Creek Linear Park, the Falling Creek Ironworks site, and the James River Conservation Area. The Bensley neighborhood was named after Roger Bensley, who developed Bensley Village near Falling Creek beginning in 1909. Bensley Village was conceived as a 'Bon Air type' of community of residential lots laid out on a grid street pattern with community recreational facilities along Falling Creek. It was considered the "first planned community" in Chesterfield County. Over the following decades other residential subdivisions developed in the area including Bellwood Addition, Falling Creek Hills, Glen Conner, Holiday Plaza, Merriewood, Patterson Park, Rayon Park, Sherbourne Heights, and Wentworth Home Sites. Bensley also includes mobile homes in mobile home parks, in apartments, and in senior housing. CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 5: Neighborhoods The Bensley neighborhood includes Bensley Park and the Bensley Community Building, one of only two county -owned community centers. Draft Northern Jefferson Davis Special Area Plan BOS Page 50 Bensley Neighborhood Legend Pedestrian6BiryelingReSomntendalions Concept a.weau Nolghbarnaad Byway Plan ProWc(ud skewalk in MWian .Ywen shared Use Path Olt Road exam shared Use Path Oa or Al." Road al en Sidewalk On o A -g Road Dilating Land Usos commc- Indualrlal '.. Oaks `f ftblldS Mi�ublic m Aron Residenllal Ullldy vecem .......__ ....... ............_._._ - .._.........._....... ......._.. .____._........_..... ..........----"--'-- ---._...__..__....._........................................ _......._.__.._.---- Draft Northern Jefferson Davis Special Area Plan BOS Page 49 Bensley Neighborhood Location The Bensley neighborhood is south of Ampthill. It is bounded to the north by Chippenham Parkway, to the south by Kingsland Creek, to the west by the CSX railroad, and to the east by the CSX railroad and the James River, and is bisected by Jefferson Davis Highway. The neighborhood includes Bensley Elementary School, Bensley Community Building and Park, and Falling Creek Wayside Park and Bridge, as well as the first phase of the Falling Creek Linear Park, the Falling Creek Ironworks site, and the James River Conservation Area. The Bensley neighborhood was named after Roger Bensley, who developed Bensley Village near Falling Creek beginning in 1909. Bensley Village was conceived as a 'Bon Air type' of community of residential lots laid out on a grid street pattern with community recreational facilities along Falling Creek. It was considered the "first planned community" in Chesterfield County. Over the following decades other residential subdivisions developed in the area including Bellwood Addition, Falling Creek Hills, Glen Conner, Holiday Plaza, Merriewood, Patterson Park, Rayon Park, Sherbourne Heights, and Wentworth Home Sites. Bensley also includes mobile homes in mobile home parks, in apartments, and in senior housing. CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 5: Neighborhoods The Bensley neighborhood includes Bensley Park and the Bensley Community Building, one of only two county -owned community centers. Draft Northern Jefferson Davis Special Area Plan BOS Page 50 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAv15SPECIAL AREA PLAN Section 5: Neighborhoods Winchester Greens and Market Square in Bensley, a mix of apartments, senior housing, and service and commercial uses in a pedestrian friendly setting. Bensley includes the first phase of the Falling Creek Linear Park and the Falling Creek Ironworks site. ..................... _—________.__.___....__._..__.._........._....._......_.._......_......... Draft Northern Jefferson Davis Special Area Plan BOS Page 51 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAv15 SPECIAL AREA PLAN Section 5: Neighborhoods Opportunities Greenways: Future improvements to the Falling Creek Linear Park, the Falling Creek Bridge and Wayside, the Falling Creek Ironworks site, and the James River Conservation Area are under construction or are planned. These improvements offer the community, the county, and the region an opportunity to establish scenic pedestrian and bicycling friendly connections to the James River for recreation. • Design a trail system along area streams and along the lames River (County) • Work with property owners along area streams to obtain easement agreements (County) • Designate funding for improvements (County/CDBG/Other) • Construct improvements (County) I Recently completed segment of the Falling Creek Linear path. L A preview of anew day for the lames River Conservation Area. Falling Creek Linear Park. Draft Northern Jefferson Davis Special Area Plan BOS Page 52 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAvIS SPECIAL AREA PLAN Section 5: Neighborhoods Prioritizing the county's commitment to river access for passive and active recreation can potentially mirror the successes of the City of Richmond, which has long recognized the social, quality of life, and economic benefits of public river access for its citizens and for visitors from throughout the region. Specifically, the city's riverfront plan: "identifies redevelopment sites within the project study area, with the understanding that investment in the public riverfront will catalyze a reverberative impact well beyond the project area. Investing in public realm improvements attracts significant private investment triggering further on-site and local investment and associated increased revenues. The accessibility of the riverfront to adjacent neighborhoods through the Plan's comprehensive network of connections maximizes opportunities for the reverberative impact of riverfront improvements beyond the site boundary. Beyond pure economics, an improved riverfront has the potential to dramatically impact the lives, health, fitness and well-being of Richmond residents through broadened opportunities to engage the natural environment and each other outdoors." Because of the city's efforts, many areas and neighborhoods along or close to its riverfront are experiencing revitalization. Pb Novrh^,lJ7.N PSI P RICHMOND RIVFRFROINT PLAN Draft Northern Jefferson Davis Special Area Plan BOS Page 53 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAvIS SPECIAL AREA PLAN Section 5: Neighborhoods Falling Creek Bridge: The old stone bridge over Falling Creek in Bensley is located at the Virginia Department of Transportation's Falling Creek Wayside and is a nationally recognized historic landmark. The bridge was damaged in a hurricane and needs restoration. Given its history and location along the Falling Creek Linear Park, restoration of the bridge will enhance the community as a place to explore Chesterfield history, enjoy the natural beauty of the scenic Falling Creek stream valley, visit other historic sites along Falling Creek (such as the Failing Creek Ironworks site), take advantage of the park's expanding pedestrian and bicycling facilities, and eventually enjoy recreational access to the James River at the James River Conservation Area. • Restore the Falling Creek Bridge (County/others). Falling Creek Wayside. Early 2011i Century photo of the stone bridge. _. ..................-_—_.................................._.... - -- - f Draft Northern Jefferson Davis Special Area Plan BOS Page 54 l CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAMS SPECIAL AREA PLAN Section 5: Neighborhoods Development along Jefferson Davis Highway: Commercial land uses along east and west lines of Jefferson Davis Highway are the 'front door' to the community and should redevelop to more neighborhood - friendly uses such as restaurants, small shops, and services. This area is zoned and developed for a mix of general and community uses; however, it is identified in the Plan for Neighborhood Business and Residential Mixed Use. Encouraging high-quality neighborhood commercial and residential redevelopment could bring new investment and new life to the community. • Encourage high-quality development and redevelopment that serves and enhances neighborhoods, promotes economic development, and contributes a sense of place (County) • Implement new development standards for new development, expansion of existing development, and redevelopment (County) • Create incentives to rezone property along Jefferson Davis Highway in compliance with the recommendations of this Plan (County). • Develop small business relocation program to move car dealerships and other auto -uses from areas the Plan recommends for Neighborhood Business and Residential Mixed Use (County). Existing development along Jefferson Davis Highway in Bensley (lust north of Winchester Greens). Conceptual redevelopment for Residential Mixed uses. Draft Northern Jefferson Davis Special Area Plan BOS Page 55 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAv15 SPECIAL AREA PLAN Section 5: Neighborhoods • Residential Mixed Use: High-quality mixed used development, which includes both residential and commercial uses, should be encouraged along Jefferson Davis Highway in areas identified in the Plan for Residential Mixed Use (areas along the east and west lines of Jefferson Davis Highway, between Falling Creek and the Defense Logistics Agency). Commercial "M4�,tp� tmi�uui Offil k." nKa "N R ud•it al pw�ann i s, m� J7 amuhr w 1 Fd r ilk Drell',Y vol, Al Si o 1 AN \s. BerS\eY �� ,r• wmnn�. r rr /i Slnpl r Yy 'p0110, Si i+d -Fx ,dT Sub / tlypPoAw,pryp .MM��APMWI'�...' Vara. I Conceptual redevelopment for a mix of commercial, office, service, and residential uses. Drat Northern Jefferson Davis Special Area Plan BOS--------_�----Page 56_��_....................._......._............._......._..___ (", CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAvIs SPECIAL AREA PLAN 1111111111 Section IT 11 Neighborhoods office/services uses along and facing internal streets; mix of residential uses along and facing internal streets and located near commercial and services uses; and public spaces throughout. ..._...__._,_....._._................._.._—__..___._._...._......_____.._._..........._....................--- ._.__...____...._..............._.........._...___ --- ._._..... ..... _..... _.... Draft Northern Jefferson Davis Special Area Plan BOS Page 57 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAvis SPECIAL AREA PLAN Section 5: Neighborhoods Example of a neighborhood -scale public space with greenery, pavement; seating, a water feature, and playground surrounded by residential, service and commercial uses. Aerial view of public space showing relationship to uses (residential, service, and commercial) and to streets. Successful place making considers the relationship between public spaces and surrounding uses and streets, extending and complementing the public realm by integrating with pedestrian amenities along streets and other outdoor activities such as cafes, outside displays of merchandise, and street vendors. Such spaces should be separated from large commercial parking lots by narrow drives and/or landscaping strips. Draft Northern Jefferson Davis Special Area Plan BOS Page 58 , `t vF —t CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN plop 'i i III I 1111111p Section 5: Neighborhoods Examples of public spaces with complementing streets and buildings that, together, create places where people can gather, mingle, and socialize. When part of a people -friendly environment, public spaces can, and should, come in a variety of sizes —from simple seating areas along pedestrian -friendly streets to squares and plazas large enough to host events. Draft Northern Jefferson Davis Special Area Plan BOS Page 59 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 5: Neighborhoods and front the shared use path. Parking, loading, and service areas are located behind buildings and interior to commercial blocks. Drat Northern Jefferson Davis Special Area Plan BOS Page 60 DRAFT Streetscaping: Whenever possible, streetscaping amenities such as street trees, landscaping, and pedestrian and bicycling improvements should be installed along Jefferson Davis Highway. This Plan recommends the provision of buffered pedestrian and bicycling shared use paths along the Highway as the preferred pattern of improvement, as further discussed in the Infrastructure Section of this document. • Provide streetscaping of Jefferson Davis Highway to include shared use paths, landscaping, lighting, crosswalks, etc. (County). CHAPTER 11: SPECIAL AREA PLANS 11.3 NORTHERN JEFFERSON DAv15 SPECIAL AREA PLAN Section 5: Neighborhoods Jefferson Davis Highway in Bensley (at the entrance to Winchester Greens). Streetscaping and shared use path as recommended by this Plan. Draft Northern Jefferson Davis Special Area Plan 605 Page 61 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAvIS SPECIAL AREA PLAN Section 5: Neighborhoods Defense Logistics Agency (DLA): This Federal installation plans to redevelop a portion of the property for offices and employee amenities. Efforts to strengthen relationships between the community and the installation would be beneficial to both groups. The DLA is a major employer on the corridor. • Meet with representatives from DLA and County to discuss installation master Ian and near-term p development (County) • Hold community workshops and events to improve community relations (DLA) • Work with DLA to ensure that design of planned improvements complement y the recommendations ofthis Plan (County) re of iii/ 9 • Meet regularly with DLA g relationships strengthen relationshi leadership o maintain an i .' i i� „ ri 1. J „1F alba I,uuiya (County) p g • Coordinate streetsca in vi pedestrian and bicycling improvements in front of IIID DLA, to include a pedestrian Conceptual graphic illustrating the Defense Logistics phasing plan: crossing of Jefferson Davis Phase 1: Design and construction of a 252,982 -square -foot operations center. Highway (DLA/County) Phase ll: A second administrative building & a physical fitness facility. Phase Ill: A third administrative building. >s. , Draft Northern Jefferson Davis Special Area Plan BOS Page 62 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAv1S SPECIAL AREA PLAN Section 5: Neighborhoods Bensley Elementary School and Bensley Park and Community Building: Many Bensley residents regularly cross Jefferson Davis Highway to visit these facilities. Better integration of these facilities into the larger neighborhood can be achieved by providing sidewalks, crosswalks, and pedestrian signals to allow safe crossing of Jefferson Davis Highway. In addition, sidewalks and pedestrian/bicycling signage throughout the community would improve the neighborhood as a safe place to walk and cycle. • Design pedestrian and bicycling improvements from the school and park to the Highway, including pedestrian signal to Shady Hill Mobile '.. Home Park (County) • Work with property owners if additional right -of- '.. way is needed (County) • Designate funding for improvements (County/CDBG/Other) • Construct improvements (County) Other opportunities discussed within this Plan, but are not unique to any one area, include: • Extend public water and wastewater improvements to underserved areas • Extend pedestrian and bicycling network into '.... neighborhoods • Encourage housing rehabilitation within neighborhoods • Provide a County Satellite Service Center for the community Draft Northern Jefferson Davis Special Area Plan BOS • Promote property Maintenance • Promote community events/celebrations Page 63 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAvIS SPECIAL AREA PLAN Section 5: Neighborhoods PodovA n G Bloy.N g Reoemmcndatfonu .. . ......... — . .. . ......................... . . nrwu. Nelghhdrnood byway •e+�� Sharsd Une Poll, off Rond /r —1 Shared Us• PXh Co or Along Rwd ,snaa, ..—k On et Along Rond — a4llog land U— Bellwood Neighborhood Concept Plan .._.._...._._.._._........................... ---------------.__._._.._._....�............................._ Draft Northern Jefferson Davis Special Area Plan BOS Page 64 Bellwood Neighborhood Introduction Bellwood is south of the Defense Logistics Agency. It is bisected north and south by Jefferson Davis Highway and bounded to the north by Kingsland Creek, to the south by Route 288 and Proctors Creek, to the west by the CSX railroad and generally to the east by 1-95. Most of the residential development is west of Jefferson Davis Highway. However, the neighborhood includes residential areas east of Jefferson Davis Highway, and east of 1-95 along Willis Road. The neighborhood includes Bellwood Elementary School and Fort Stevens Park. Many of the commercial uses along the Highway date to when the Highway was the main north/south connection along the east coast. Industrial uses, taking advantage of the area's extensive rail service and the completion of Interstate 95, developed in the area east of Bellwood. New jobs created by area industries supported the establishment of residential development in the 1960s and 70s. Residential development includes single family homes, mobile homes in a mobile home park, and older and newer apartments. Like other areas within the Plan geography, the completion of 1-95 changed the nature of the Jefferson Davis Highway corridor and many businesses closed or converted to less neighborhood -friendly uses. CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 5: Neighborhoods Bellwood has a mix of new homes in new subdivisions, and older homes in established areas. Colony Village Apartments in Bellwood, located along Jefferson Davis Highway near Route 288. Draft Northern Jefferson Davis Special Area Plan BOS Page 65 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAV/S SPECIAL AREA PLAN Section 5: Neighborhoods Bellwood Walk -to -School Day 2016, highlighting the neighborhood's interest in walkable streets. Residents of Bellwood consistently cite the lack of sidewalks and traffic calming measures as issues that should be addressed. .................._,...,,._._____.__.... _... ........ _..... ....,._.,_.._._..__..................._..._...__........._................................_._...�.___.__...__...___..__.......__._............................_.__..___ Draft Northern Jefferson Davis Special Area Plan BOS Page 66 ,qui s ii 5—i. CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAv15 SPECIAL AREA PLAN Section 5: Neighborhoods Opportunities Greenways: Proctors and Kingsland Creeks drain from west to east through the community and offer opportunities to establish scenic pedestrian and bicycling friendly connections to the James River, like improvements already under construction along Falling Creek, north of Bellwood (in Bensley) and elsewhere in the county (the Appomattox River in Ettrick, and at the Dutch Gap Conservation Area on the James River). • Design a trail system along area streams and along the James River (County) • Work with property owners along area streams to obtain easement agreements (County) • Designate funding for improvements (County/CDBG/Other) Pedestrian bridge along trail at Dutch Gap Conservation Area. • Construct improvements (County) New shared use path and overlook at Falling Creek Linear Park. New shared use path at Appomattox River Trail along the Appomattox River in Ettrick. Draft Northern Jefferson Davis Special Area Plan BOS Page 67 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAvIS SPECIAL AREA PLAN Seci!77757 Neighborhoods Development along Jefferson Davis Highway: Commercial uses along the east and west lines of the Highway are the 'front door' to the community and should be encouraged to redevelop to more neighborhood -friendly uses such as restaurants, small shops, and services. This includes areas identified on the Land Use Plan for Neighborhood Business and for Community Mixed Use. Encouraging high-quality commercial development and redevelopment could bring new investment and new life to the community. • Encourage high-quality development and redevelopment that serves and enhances area neighborhoods, promotes economic development, and contributes a sense of place (County) • Implement new development standards for commercial development (County) • Create incentives to rezone property along Jefferson Davis Highway for such uses (County) • Develop small business relocation program to move car dealerships and other auto -uses from the corridor (County) Existing automobile -oriented use alongl ffersm Davis Highway (above). Conceptual redevelopment for neighborhood commercial uses recommended by this plan (below). Draft Northern Jefferson Davis Special Area Plan BOS Page 68 Downtown Route 1: The interchange of 1-95 and Willis Road and the intersection of Willis Road and Jefferson Davis Highway offer the best location in the area to establish a new, vibrant 'downtown' for the corridor and surrounding neighborhoods. Recommended for Regional Mixed Use, this area should be developed as a high-density, vertically- oriented mixed use center with high-rise multifamily homes supported by restaurants, shopping, and employment uses provided with deck parking. These uses should be connected by attractive streetscaping, wide sidewalks, narrow streets, and focal areas, plazas, and green spaces to encourage social interactions. • Work with property owners to purchase properties — identify funding sources and methods for acquisition (County) • Find a development partner to redevelop site in accordance with plan vision (County) • Develop conceptual plans for site (Developer) • Identify financial incentives to aid plan development (County/Developer) • Rezone property to appropriate use (County) • Sell property to development partner (County) • Submit site development plans (Developer) • Demolish existing improvements to property, to make the site development -ready (County) CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 5: Neighborhoods Jefferson Davis Highway at Willis Road: currently used os o flea market and a motel. Draft Northern Jefferson Davis Special Area Plan BOS Page 69 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 5: Neighborhoods canmc+ami VRVE im«� «i a. �%%! rrow�an�a�ni cvrcnrwrwrei irmunw�ei MUNi¢u MVurcru Pmik 44M1cm FssWwYBmira.FWt'at. enypm=FWrmty 9iiyplu-Vprv'r.Vy 5uU Mn1y Conceptual master plan for implementation of land use and revitalization recommendations of the Northern Jefferson Davis Special Area Plan for Bellwood. Draft Northern Jefferson Davis Special Area Plan BOS Page 70 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 5: Neighborhoods Conceptual view of mix of uses at Jefferson Davis Highway and Willis Road: Commercial along Jefferson Davis Highway and other arterial roads, incorporated into mixed use buildings, multi -story Corporate Office and Research/Development uses along and facing internal streets, multi family homes along and facing internal streets and located near commercial and employment uses, and public spaces throughout. Draft Northern Jefferson Davis Special Area Plan BOS Page 71 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 5: Neighborhoods Conceptual view of a pedestrian plaza between mixed use buildings. Draft Northern Jefferson Davis Special Area Plan BOS Page 72 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 5: Neighborhoods� Looking north along Jefferson Davis Highway, towards Willis Road. Existing conditions are shown at the left. The right image shows conceptually how the area could redevelop, with Regional Mixed Use, streetscaping and shared use path. Draft Northern Jefferson Davis Special Area Plan BOS Page 73 Economic development area: The Bellwood community also hosts an area between Jefferson Davis Highway and 1-95, at Route 288, identified by this Plan as having potential for redevelopment into a mix of light industrial, office, commercial and residential uses. Recommended for Corporate Office, Research and Development, and Light Industrial Uses, this area should also include higher density residential uses supported by restaurants, shopping, services, and employment opportunities. Uses should be connected by attractive streetscaping, wide sidewalks, narrow streets, and focal areas, plazas, and green spaces, to encourage social interactions. Unlike the previously described Regional Mixed Use area (Downtown Route 1), the primary focus of this area is employment -generating development (corporate office and light industrial). However, some integrated residential and supporting commercial uses would provide the opportunity to live near jobs and services. CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 5: Neighborhoods Jefferson Davis Highway, at Won derview Drive: Currently developed for a mix of commercial and single family residential uses. A significant historic site is located within this area (Halfway House). Special consideration should be given to including this site into the overall pattern of development to preserve it as a focal point and community amenity. Draft Northern Jefferson Davis Special Area Plan BOS Page 74 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 5: Neighborhoods Conceptual view of mix of uses: Residential mixed use along Jefferson Davis Highway; multi -story Corporate Office and Research/Development uses along and facing internal streets; light industrial uses along 1-95; preservation of historic Halfway House; and public spaces throughout. .._.._..__.__.._.,—__.__...._..__._....__._........................................ ............_.__________._.__ Draft Northern Jefferson Davis Special Area Plan BOS Page 75 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 5: Neighborhoods Conceptual view of incorporating Halfway House, a historic resource, into a mixed use development with residential uses and a shared use path with streetscaping along Jefferson Davis Highway. —_ ._..._..�...._............................. _........................... ..................... ............... ....... Draft Northern Jefferson Davis Special Area Plan BOS Page 76 ir7u! r i $�q rumnmaroirmanmwnrvrosiuuuneauin�uoxniami✓zw�um�wflwuun�uormm!ruroouoe�rrrrasrurcimmru9uruu�rtimHrunimntim�u�nirmvn�uriw�r�mdinraurwmrruirraynyeirresrrvii�mvirarinwnnlnmra�nwuummlu�vrmu�uom^r�a�✓o�u5uamr�rnn�rJrr�e�rirrv��y�aim¢.. ivi� rmmrrimur9nmov��nim �i smadllir� CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 5: Neighborhoods Streetscaping: This Plan recommends provision of buffered pedestrian and bicycling shared use paths along Jefferson Davis Highway, as further discussed in the Infrastructure Chapter of this document. • Provide streetscaping of Jefferson Davis Highway to include sidewalks, landscaping, lighting, crosswalks, etc. (County) 1G%X �/A"�lN11IIIJ'�l� �llll Il)llllf k11�J ,%�J11r111��l1��1'��1/i/�/I/I//�Ill�////�////`rrr viriimroiii Potential streetscaping along Jefferson Davis Highway, as recommended by this plan. Draft Northern Jefferson Davis Special Area Plan BOS Page 77 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 5: Neighborhoods Bellwood Elementary School: Integrate this school into the surrounding residential neighborhood with sidewalks, and with crosswalks, and pedestrian signals to allow safe crossing of Jefferson Davis Highway by pedestrians and cyclists. • Design sidewalk improvements from school to Route 1, including pedestrian signal across Route 1 to Holiday Mobile Home Park (County) • Work with property owners if additional right-of-way is needed (County) • Designate funding for improvements (County/CDBG/Other) • Construct improvements (County) Bellwood Elementary School Walk to School Day 2018 highlighted the lack of sidewalks within the neighborhood and the absence of pedestrian crosswalks along Jefferson Davis Highway. Draft Northern Jefferson Davis Special Area Plan BOS Page 78 r CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAMS SPECIAL AREA PLAN Section 5: Neighborhoods Photo on the left depicts current conditions along Perlock road, a subdivision street that extends from Jefferson Davis Highway into a Bellwood neighborhood and serves as an access to Bellwood Elementary School. Photo on the right depicts conceptually a sidewalk along Perlock Road. Other opportunities discussed within this Plan, but are not unique to any one area, include: • Extend public water and wastewater improvements to underserved areas • Extend pedestrian and bicycling network improvements within neighborhoods • Encourage housing rehabilitation into neighborhoods Provide a County Satellite Service Center for the community • Promote property Maintenance • Promote community events/celebrations Draft Northern Jefferson Davis Special Area Plan BOS Page 79 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAMS SPECIAL AREA PLAN Section 6: Guidelines Section 6: Guidelines Plan Guidelines address the unique characteristics and history of the community while providing a guide for future growth and development decisions within the area. Range of Quality Housing Choices: Support a variety of quality housing choices for community residents. Encourage new housing developments to incorporate and blend affordable units into market - rate developments. Work with property owners to improve existing affordable housing. Multifamily Housing: Support new quality multifamily housing that is within mixed use settings, integrated with surrounding developments, geographically separated from other multifamily projects, and of a smaller project size to avoid over -concentration of for -rent housing. Support Investment: Support new quality multifamily housing that is within mixed use settings, integrated with surrounding developments along Jefferson Davis Highway and provides goods, services, and employment opportunities to the community. Business Development: Support programs and efforts to retain and attract businesses. Encourage expansion of existing businesses in appropriate areas. Offer business programs geared to aiding small enterprises. Encourage area businesses to hire residents. Workforce Development: Work with Economic Development, The Capital Region Workforce Partnership and other similar entities, with John Tyler Community College and other education providers, and with local industries to identify, and create and expand workforce training courses. These courses should be designed to develop workforce skills and vocational training opportunities for area residents. John Tyler, and one or more location(s) closer to the community and along Jefferson Davis Highway, should be considered. Support adult English as a Second Language classes to teach English proficiency. Support events such as job fairs in the community to help area residents gain employment with local industries and businesses. Walking and Biking: Develop a comprehensive, connected, accessible and safe network of walking and biking infrastructure within the community and for all ages and abilities. Provide mobility options for residents, workers, and visitors to the community. Build this network over time using funding from private and public sectors, and by seeking grants and other opportunities. Ensure adequate and safe pedestrian crossings at appropriate locations (e.g. signalized crosswalks). Community Mobility Options: Encourage the provision of affordable and efficient transportation options as viable alternatives to the automobile. Park and Ride Lot: In accordance with VDOT's Park and Ride Investment Strategy (2014) for the Richmond region, explore the possibility of developing a Park and Ride Lot near Jefferson Davis Highway at Chippenham Parkway. ...................__.. _..._..._................--- -------...._..-----.._................... ----...._._.._..._._..._._..._------ ---- Draft Northern Jefferson Davis Special Area Plan BOS Page 80 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAvIS SPECIAL AREA PLAN Transportation Improvements Policy: With adoption of this plan, rescind the Board of Supervisors policy regarding the directive to the Transportation Department not to recommend customary transportation improvements in the former Jefferson Davis Highway Enterprise Zone (pavement widening, curb and gutter, sidewalk, traffic signalization, etc.). DEVELOPMENT Rezoning: Encourage owner initiated rezoning of properties to better align zoning with recommendations of this plan. During the rezoning process, work with property owners to align their proposed development with the land use recommendations of this plan. Illegal Uses: Work with property owners to relocate or legitimize uses that do not comply with zoning regulations. Consider monitoring uses along the Jefferson Davis Highway corridor to prevent illegal uses from being expanded or established. Mitigate Industrial Impacts: Direct new development that primarily serves industrial uses to the area east of Interstate 95 where potential impacts from such uses can be better accommodated. Section 6: Guidelines Attention to details along the corridor should include streetscaping, amenities and visual cues designed to imbue the corridor with a sense of place and provide places that encourage residents and visitors to stay, interact, and build community. Gateways: Support higher development standards atgateways into the county, along with high quality "Welcome to Chesterfield County" signage at key areas such as Jefferson Davis Highway/Chippenham Parkway, 1-95/Willis Road, Jefferson Davis Highway/Route 288, and Jefferson Davis Highway at the Richmond City Line. Land Use Compatibility: Provide appropriate transitions such as landscaping and decorative fencing between commercial uses along Jefferson Davis Highway and adjacent residential uses. Limit 24-hour business operations and mitigate similar impacts such as noise, lighting, and outside storage when adjacent to residential uses. Public Spaces: Where deemed appropriate, require new developments in the area provide public social spaces to encourage a sense of place and foster community interaction. Examples could include neighborhood or pocket parks, plazas, and other types of well-designed gathering spaces. Design Standards: Develop ordinances to promote higher -quality development and an improved sense of place along Jefferson Davis Public River Access: Work with private property owners to acquire Highway. Such ordinances should address architecture, building public access, either outright purchase or through easements, along materials, streetscaping, landscaping, signage, parking, lighting, the James River, for walking, biking, boating, fishing, and other setbacks, pedestrian circulation, green space, and transitions. recreational activities. Improvements should be designed to be Standards should support urban design at key mixed use intersections accessible to public safety personnel and equipment. such as Jefferson Davis Highway/Chippenham Parkway, Jefferson Davis Highway/Willis Road, and Jefferson Davis Highway/Route 288. Draft Northern Jefferson Davis Special Area Plan BOS Page 81 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAvIS SPECIAL AREA PLAN Community Resource Center: Develop a new community center on, or in proximity to, Jefferson Davis Highway, that is centrally located between Chippenham Parkway and Route 288. The center should serve a variety of community functions such as county programs, county service offices, community meeting space, adult education, library services and public computer access. Community Centers: Support continued use of Bellwood and Bensley Elementary Schools as (limited) community centers, and continued operation of Bensley Community Building as a recreation -focused center. When rehabilitating these facilities, incorporate community space into their designs. Regional Cooperation: Coordinate revitalization and redevelopment programs with the City of Richmond and other regional entities to support and match local improvement efforts. Public Water and Wastewater Extension: Support extension of public water and wastewater service into undeveloped or older developed areas within this Plan area to encourage new residential and business development in conformance to this plan, and encourage property owners in these areas to work together to fund these extensions. Encourage property owners in older residential areas to connect to the public water and/or wastewater systems where lines are directly available, and to pursue creation of assessment districts or use of CDBG funding when the public systems are reasonably close. Section 6: Guidelines Direct sufficient resources to Bellwood and Bensley Elementary Schools to support efforts such as Communities in Schools, which are designed to improve the community through educational opportunities. Celebrate Diversity: Recognize the community's great cultural diversity as a social asset to attracting new residents, businesses, and visitors to the area. Work with private and non-profit entities to develop a cultural/business center in the area. Work with area community groups to develop events and programs celebrating diversity. Community Identity and Events: Support area community groups' efforts to develop a positive community identity, including annual celebrations, festivals, and/or events at a centrally located, accessible community green space. Center such events on topics such as the area's history, river access and multiculturalism. Resource Coordination: Improve coordination and alignment of various programs and services offered by public, private, and non-profit entities to ensure efficiency in resource usage, effective communication, and success in meeting the needs ofthe community. Jefferson Davis Association (JDA): Support the JDA's efforts to continue to be inclusive of the diverse residents and businesses, and to be a visible presence, in the community. Work closely with the JDA regarding programs, infrastructure, services, rezoning and development projects affecting the community. Support efforts of the JDA to hire an executive director. Historic Resources: Encourage property owners to obtain county Community Support: Identify and develop programs, with the support historic landmark designation to protect historic resources. Actively of private, business, and non-profit entities, to improve access to market the area's history to attract visitors and businesses. Develop quality housing, education, employment, and healthy food choices. additional historical signs and markers, in combination with a "History Draft Northern Jefferson Davis Special Area Plan BOS Page 82 m , �4 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 6: Guidelines Trail", to identify and relate important historical information to residents and visitors. Support adaptive re -use of county -designated historical buildings if such use does not negatively impact adjacent residents and properties. Ensure publicly -owned historic facilities are properly maintained and usable to the public. Consider preservation of structures and sites during the development process. Aesthetics and Beautification: Develop, support and implement community beautification programs that highlight the care that residents and businesses have for their community. These programs could include new streetscaping infrastructure, neighborhood, and business cleanups (bulky waste), business facade/site improvements, consistent and attractive community signs, and improved landscaping around public facilities. Identify funding mechanisms to maintain these improvements longterm. Proactive Code Enforcement: Continue proactive code enforcement efforts to aid beautification and encourage property maintenance. Prioritize enforcement efforts towards violations that are more visible to the public and negatively impact community perception and safety. Such priorities include discarded materials, inoperative vehicles, and property maintenance. Comprehensive Medical Services Facility: in partnership with state agencies, and local private and non-profit healthcare entities, pursue the creation of a behavioral and physical health facility that would provide affordable care to the community. Facility should include 24- hour emergency care along with community resource center functions centered on mental health/social services programs. Safety and Security: Support efforts to increase safety and the policing programs, especially with the Hispanic community, mobile home parks, residential motels, and apartment property managers. Encourage the use of safe building design principles and access to public safety and health services when considering area development proposals. Actively seek out neighborhood and business watch program participation. Increase police visibility along Jefferson Davis Highway to assist in deterring criminal activity. Asset Based Community Development: Improve the community by encouraging and supporting citizens in leading these efforts. Work toward solutions that do more than simply deliver a service, program, or resource to the community. Residents should actively lead improvement efforts, with the public, private, and non-profit sectors providing partnership resources to support solutions they identify. Housing Rehabilitation and Maintenance: Develop and support programs that help owners reinvest in, and maintain, their homes. Consider financial incentives such as tax abatement, low-interest loans, creation of local housing rehabilitation zones and otherfinancial tools. Work with non-profit entities to target federal and state funding toward these programs in the community. Redevelopment Incentives: Develop and implement incentives to aid redevelopment of obsolete or vacated properties into viable and attractive services, businesses, and mixed use and mixed income communities. Focus incentives towards mixed use development at key locations such as Jefferson Davis Highway/Chippenham Parkway, Jefferson Davis Highway/Willis Road, and Jefferson Davis Highway/Route 288. perception of safety in the community. Consider expanding community Draft Northern Jefferson Davis Special Area Plan BOS Page 83 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Community Development Block Grant Funding (CDBG): Focus and prioritize CDBG funding to jumpstart the creation of programs that benefit area low income residents and small businesses. Potential programs include housing rehabilitation, infrastructure enhancement, start-up funding of before/after school childcare, job training, ESL classes and food programs. Infrastructure Funding: Develop long-term funding mechanisms for streetscape and beautification improvements and maintenance along Jefferson Davis Highway. Park Investment: Prioritize funding to support area park improvements, especially full development of the Failing Creek Ironworks and Linear Park and the James River Conservation Area. Maintain park facilities as community assets and examples of excellence. Incorporate Crime Prevention Through Environmental Design (CPTED) to improve safety. Support new neighborhood and pocket parks in established areas to provide more community green space. Section 6: Guidelines ..............."---__.................._-""-----___.............--'---...._._.............-'-'-'------_....__.............................. _._....._--'._---------_._—..._.....__..._......_ Draft Northern Jefferson Davis Special Area Plan BOS Page 84 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN 11110"1111117777: Section Design Plan Section 7: Design Plan INTRODUCTION TO THE DESIGN PLAN Intent of the Design Plan This Design Plan serves as a visual aid, illustrating the ideas expressed in the goal, vision, and concepts of the Plan, and recommends guidelines and ordinances for future development. The intent of this section is to illustrate the recommendations of this Plan, but not require any arrangement of design elements or architectural styles. Economic development and revitalization Encouraging economic development and revitalization along Jefferson Davis Highway will benefit existing neighborhoods and the county. However, given the existing built environment, the development history of the area, and its aging, inadequate, or sometimes absent infrastructure, such encouragement requires both incentives to private development and public investment. In some instances, the county may consider acquiring and preparing sites in advance of redevelopment. In addition, the effective coordination of resources to pursue redevelopment opportunities may require the creation of an independent redevelopment entity. Development standards The Plan recommends that new development or redevelopment conform to a uniform set of standards for setbacks, landscaping, parking between buildings and public rights-of-way, and an internal arrangement of improvements that encourages pedestrian activity while accommodating vehicular circulation. Within the right ofway, the Draft Northern Jefferson Davis Special Area Plan BOS Page 85 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 7: Design Plan Plan recommends a uniform system of streetscaping, and pedestrian and bicycling facilities. Walking, bicycling, and streetscaping infrastructure • Provide pedestrian, bicycling, and streetscaping improvements along Jefferson Davis Highway to improve the appearance of the community and improve walking and bicycling between neighborhoods, and between neighborhoods and area businesses. • Provide pedestrian and bicycling improvements along neighborhood streets to connect public facilities such as parks, trail systems, and schools to the larger community. • Plan and build improvements as public projects to ensure a uniform design and creation of a continuous and usable system in a reasonable timeframe. • Require new development to incorporate walkability principles (as outlined in this section) into the design of improvements to further enhance the community as a place where social interaction and personal convenience are emphasized and dependence on automobiles is minimized. Challenges • Many small parcels under multiple ownerships. • Current zoning pattern, which includes properties zoned for single family residential and high intensity commercial uses that do not comply with the preferred development pattern outlined herein. • Current development pattern, which includes a mix of older commercial, industrial and residential uses that do not comply with the preferred development pattern. • Infrastructure needs, including water and wastewater upgrades, road improvments including interchange enhancements, and streetscaping improvements to encourage/accommodate the preferred development pattern. • Development costs, including the expense of purchasing and demolishing existing improvements, disposing of the debris, and replacing aging and obsolete infrastructure, before new development can occur. ......----....— — ..................... Draft Northern Jefferson Davis Special Area Plan BOS Page 86 Redevelopment of on obandoned store with a new shopping center, which included demolition of the original store before new construction could begin. DESIGN PLAN CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 7: Design Plan In this capacity it provides residents, businesses, industries, travelers, and visitors with a first impression of the community. Development and redevelopment along Jefferson Davis Highway should include a mix of uses that promote walkability and place making principles, as outlined within this section. Mixed use development that includes walkability and place making help create welcoming and interesting, people -friendly places and reduce dependence upon the automobile. Given the existing fragmented zoning and development pattern along the Highway, redevelopment as recommended by this Plan may have to occur in phases. However, aggregation of parcels under a uniform plan or pattern of development should be encouraged. Most of the Plan geography is subject to the requirements of the Jefferson Davis Highway Corridor Area section of the county's zoning ordinance. This section requires minimal development standards for new office, commercial and industrial development. The purpose of this Design Plan is to suggest higher standards that reflect the recommended pattern of development. Jefferson Davis Highway functions primarily as a major arterial road facilitating traffic movements through, and throughout, the Plan area. Draft Northern Jefferson Davis Special Area Plan BOS Page 87 Norlhnra Jatterson pnvla n. i,,.�...i SMcinlAron Plnn Zacinp Ordbacn Areaf Ill Diwelwmmt area Jel9mwa D•1. IJJyhway Corrldm em gIng0rowth area 1 ,i CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 7: Design Plan NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN DESIGN STANDARDS The Plan recognizes five (5) distinct areas that merit special design standards: • Properties along the Jefferson Davis Highway corridor zoned or recommended by this Plan for office, commercial and industrial uses, and the Jefferson Davis Highway right of way, between Richmond and Rt. 288; • Jefferson Davis Highway gateway areas; • Residential Mixed Use areas recommended by this Plan; /iji/�Ir Street view of new development pattern along Jefferson Davis Highway. Regional Mixed Use areas, and Corporate Office, Research and An o' Development, and Light Industrial areas recommended by this Plan; and ___ ... ................� _ .................._,-_— .......... .........----- --__...._..................._.._...,_ — _ .........................- Draft Northern Jefferson Davis Special Area Plan SOS Page 88.,� CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 7: Design Plan • The Plan geography east of 1-95 and south of Route 288. Jefferson Davis Highway - Properties and Right of way Potential development standards include: Office commercial and industrial uses along roads • Provide landscaped building and parking setbacks from roads • Minimize parking between buildings and roads • Encourage buildings to front roads (note: at intersections of two roads, the building need front on only one road) • Minimize direct access to roads for individual uses • Shared use path* • Pedestrian street lighting* • Street trees* * Preferable within right-of-way • Eliminate internal side yard setbacks between sites • Rear yard setbacks and/or screening (landscaping and/or masonry walls) adjacent to residential uses • Uses without drive-through windows located adjacent to each other, either attached or with connecting pedestrian amenity (on- site, or between adjacent properties) • Parking, service areas, loading and unloading areas, and outside storage areas located behind buildings • Shared access easements (and improvements) between sites not under a single plan of development _.__._....... _,,._.., --..__................................. -----...._..._.._......_.__..__..._..........._.._......_._........_....._..._._...._...._....._ Draft Northern Jefferson Davis Special Area Plan ROS Page 89 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAv15 SPECIAL AREA PLAN Section 7: Design Plan Draft Northern Jefferson Davis Special Area Plan BOS Page 90 ,_.' "_' ^�:tfm',`',y CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 7: Design Plan A unified design theme for development along Jefferson Davis Highway the existing and anticipated development pattern. would enhance the appearance of businesses. This in turn would promote the community as a place in which to invest, visit and shop. However, given the diversity of architecture represented along the highway, it would be difficult to define a single architectural theme that characterizes the area. Further, any theme dependent upon new development, redevelopment, or expansion of existing businesses to implement could only occur in an incremental and piecemeal fashion over a long time. It may be preferable to undertake a public project to install a uniform and continuous pattern of streetscaping within the right-of-way to include street trees, pedestrian street lighting, and shared use path, among other amenities, as a means of enhancing and tying together along Jefferson Davis Highway. Conceptual graphic depicting pedesestrion & bicycling improvements as Parking & building 10'shared use path 8' buffer with street trees setback with & street lighting landscaping ...,._. ... .........__.._._..T_`......._......................_..,-__--,_,__......_.....................__................._.___.._......_......._.____._.......................................... -.......__....,._._.,_.._� Draft Northern Jefferson Davis Special Area Plan BOS Page 91 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN 717i.117 Design Plan The Plan recommends the provision of streetscaping, beautification improvements, and maintenance along Jefferson Davis Highway north Any improvements within right-of-way require Virginia Department of of Route 288. Improvements should include: Transportation (VDOT) approval. -- ................... _.................... _._._..._...........- ......._..............— _.....................-- - — ._..... _... _...... . Draft Northern Jefferson Davis Special Area Plan BOS Page 92 Gateway Areas Special attention should be given to locations serving as gateways into the Northern Jefferson Davis community, such as the city/county boundary and the intersections of major roads. Where existing zoning and development patterns are established, improvements can be added to improve the appearance of gateway areas. Whenever possible, gateway signage should be part of high quality development projects conforming to the recommendations of this Plan. When this is not possible, signage could include landscaping and other features that improve the appearance of the immediate surroundings. Upper right: Gateway at Jefferson Davis Highway and Chippenham Parkway — existing improvements in proximity to Gateway signage include a convenience store and a used automobile sales lot. Due to a lack of pedestrian accommodations along the road, o footpath has been worn into the grass. Lower right: Gateway at Jefferson Davis Highway and Chippenham Parkway — additional landscaping improvements could include trees and shrubs to screen view of existing convenience store and used automobile sales lot. Decorative hardsmping could be added to minimize site maintenance. Sidewalks could be provided to facilitate pedestrian movements. CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 7: Design Plan Draft Northern Jefferson Davis Special Area Plan BOS Page 93 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 7: Design Plan Residential Mixed Use Areas The future development pattern of the Plan area has the potential to create distinct corridors and nodes. Currently, these are areas adjacent to Jefferson Davis Highway developed for commercial and industrial uses, and in some instances include nearby neighborhoods. Opportunities exist or can be encouraged to promote integrated patterns of commercial and residential development along these corridors and at these nodes. This pattern of development would enhance existing neighborhoods, promote economic development opportunities, target areas with potential for revitalization and Potential Residential Mixed Use Development Pattern • Grid street pattern with sidewalks, street trees, pedestrian street lighting and on -street parking. • Buildings fronting streets with parking internal to blocks. • Minimum of parking and driveways between buildings and road frontage, and between buildings. • Mix of higher density office, commercial, light industrial, research, and residential uses. Draft Northern Jefferson Davis Special Area Plan BOS Page 94 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN redevelopment, and create unique places for social, commercial, and economic interaction. For properties identified on the Plan for Residential Mixed Use, the Plan recommends that new development or redevelopment conform to an integrated, higher density, high quality pattern that improves the community's sense of place. Uses should include a mix of various residential types and office, retail and service uses that serve primarily adjacent neighborhoods. Multifamily uses should be incorporated into projects that include other residential types (such as townhouse and single family) and non-residential uses. While projects large enough to accommodate the desired mix and pattern of development are preferable, in many places the existing pattern of development consists of smaller parcels under multiple ownerships. This may require designs that incorporate new development into the existing pattern of development. Section 7: Design Plan Draft Northern Jefferson Davis Special Area Plan BOS Page 95 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 7: Design Plan New development or redevelopment should be designed to integrate residential and non-residential uses into a pedestrian friendly environment on a grid street pattern with standards that include: • Narrow setbacks • Landscaping • Pedestrian scale street lighting • Bicycling facilities • Sidewalks • Streetscaping amenities • Public spaces • On -street parking • Building orientation toward streets • Off-street parking behind buildings If new development occurs in phases, each phase should be designed to ultimately achieve the desired pattern and mix of uses. Aggregation of parcels under a uniform pattern of development should be encouraged. Draft Northern Jefferson Davis Special Area Plan BOS Page 96 ' T ' "`.; ,�"') r•^a CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 7: Design Plan Redevelopment of residentially zoned properties integrated into the existing development pattern with a mix of transitional office/service uses, multifamily uses, townhouse uses, and single family uses, and street connections. Draft Northern Jefferson Davis Special Area Plan BOS Page 97 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 7: Design Plan Regional Mixed Use and Corporate Office, Research and should serve as a town center and/or an employment base for Development, and Light Industrial Areas surrounding neighborhoods, communities, and businesses. Properties suggested in the Plan for Regional Mixed Use or Corporate Office, Research and Development, and Light Industrial are in areas with easy access to 1-95 and Rt. 288. These areas could develop for a mix of uses that serve, and attract, regional markets. Development Potential Regional Mixed Use Development Pattern • Grid street pattern with sidewalks, street trees, pedestrian street lighting and on -street parking. • Buildings fronting streets with parking internal to blacks. • Minimum of parking and driveways between buildings and road frontage, and between buildings. • Mix f higher density office, commercial, light industrial, research, and residential uses with public plazas and green spaces throughout. .•.__,__.. _............................_ ____ ... ................ _.._............ .... ... ____._.___._.._ ._..___ ---- Draft Northern Jefferson Davis Special Area Plan BOS Page 98 h. The Plan recommends that new development or redevelopment be of a higher density, high quality development pattern that will enhance the area as a prime regional node for new economic development opportunities. New development or redevelopment should be designed to integrate higher density residential and non-residential uses in a pedestrian friendly environment on a grid street pattern that incorporates: • Narrow setbacks; • Landscaping; • Pedestrian scale street lighting; • Bicycling facilities; • Sidewalks and streetscaping amenities; • Public spaces; • On -street parking; • Building orientation toward streets; and • Off-street parking behind buildings. CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 7: Design Plan Given existing zoning and development patterns in the suggested Regional Mixed Use Node, redevelopment may have to occur in phases. Redevelopment should achieve the desired pattern and mix of uses outlined herein. Aggregation of parcels under a uniform pattern of development should be encouraged. .__.._-'-----_..........._..._......................._...._...—.-----------._......._.................__..__.._.__._....._._._._._._.._.___..._.._....._._..._._._._._........ Draft Northern Jefferson Davis Special Area Plan BOS Page 99 Walkability, Place making, and Mixed Use This Plan throughout promotes the creati neighborhoods as the preferable patte redevelopment in areas identified for Resic Mixed Use, and Corporate Office, Resear Light Industrial. Walkability and place making principles, when incorporated into the creation of people -friendly places, can result in welcoming and interesting neighborhoods in which to live, visit, and socialize. The following graphics outline in greater detail the general principles ofwalkability and place making, as encouraged by this Plan. CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 7: Design Plan -------_ .........................__, .....-..............'--...._..__..._.......................... _... ..---"'-- .,. Page 100 Draft Northern Jefferson Davis Special Area Plan BOS CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN ------------ Section 7: Design Plan Buildings oriented to streets and open spaces. Plazas, parks, and green spaces designed and located to serve multiple uses and activities. minimal setbacks and parking between buildings and roads; and roads that accommodate a mix of pedestrian, bicycling, and vehicular movements. buildings, with driveways shared and minimized. Mix of housing types close to each other and to supporting uses. Draft Northern Jefferson Davis Special Area Plan BOS Page 101 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 7: Design Plan landscaping details. ChesterFest(Chester, Virginia). Population and destination densities sufficient to promote social interactions and support civic and commercial activities. Clear, continuous pedestrian access to and between destinations. Ettrick Fall Festival (Ettrick, Virginia). Draft Northern Jefferson Davis Special Area Plan BOS Page 102 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN The Northern Jefferson Davis Special Area Plan geography south of Route 288 The Plan geography south of Route 288 is developing or redeveloping as a suburban commercial corridor, as has other corridors along major roads within the county. However, properties east of Jefferson Davis Highway, between Route 288 and Route 10, are within the Jefferson Davis Highway Corridor Area. It may be desirable to include these properties within the Post Development Area, which requires higher standards for new office, commercial, and industrial development along major roads. Post Development Area standards currently apply to development along the west line of Jefferson Davis Highway, between Route 288 and Route 10, as well as the east and west lines of Jefferson Davis Highway south of Route 10. Development along Jefferson Davis Highway, south of Route 288, with the Jefferson Davis Highway Corridor Area (minimal setbacks and landscaping). Section 7: Design Plan Development along Jefferson Davis Highway, south of Route 288, within a Post Development Area. Draft Northern Jefferson Davis Special Area Plan BOS Page 103 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 7: Design Plan Utility Poles Utility poles, prevalent along area roads, detract from the aesthetics of the community, especially along Jefferson Davis Highway. Relocating utility poles or burying lines underground is expensive and most likely would have to occur on a comprehensive basis rather than on a piecemeal basis. In general, above ground utilities will not inhibit the installation of street amenities but must be considered in the design of these amenities. As development occurs, opportunities to relocate or bury utilities should be considered. Utility poles and lines relocated, or poles removed and lines buried within the right of way. Conceptual redevelopment of properties fronting along the Jefferson Davis Highway right of way. ._._.._..._.......................__ - ................_.._._ ........ "-...._.�..... ._.._.__....._......_____.._.. Draft Northern Jefferson Davis Special Area Plan BOS Page 104 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 8: Infrastructure Plan rrri' o // /� North am Jiffonon 0avii j/� pcAry otA Sp.dal Area Plan The Infrastructure Section recommends improvement projects aimed at achievingthe goal ofthis Plan by addressing issues and opportunities within the Plan geography. Infrastructure projects are tied to implementation items outlined in the Implementation Section of this Plan. Transportation Thoroughfare Plan The Thoroughfare Plan (Chapter 13 of the Comprehensive Plan) designates Jefferson Davis Highway as a major arterial road. Major arterial roads accommodate high volumes of traffic, and provide primary connections between neighborhoods and employment/retail centers and to limited access roads. Portions of the Jefferson Davis Corridor is planned to remain a four (4) lane facility based on historic growth trends; however, the ultimate right-of-way width of 120 feet could provide for a six (6) -lane roadway, which would accommodate the build out recommendations of the comprehensive Plan. Should the corridor build out based on the Land Use plan, portions of Jefferson Davis Highway are projected to operate at poor levels of service as a four (4) -lane facility and may warrant a six (6) -lane facility: • Dundas Road to Chippenham Parkway • Route 288 to Route 10 .............................................................__...................._._...._......_..__......__...._....................................................._............ .......... _......... _..... ._-__.._......... ............ . Draft Northern Jefferson Davis Special Area Plan BOS Page 105 The Thoroughfare Plan includes two (2) proposed roadway connections east of 1-95 within the Plan area; a proposed collector between Bellwood Road and Willis Road and a major arterial (90 feet wide) between 1-95 at the Route 288 interchange and Old Stage Road. The proposed collector connection would provide an alternate route to the industrial uses along Bellwood Road, which currently have only one way in and out, and could provide access to some of the undeveloped land between Bellwood Road and Willis Road. Typical Road Sections With any development, redevelopment, or transportation improvements provided along the corridor, the following typical sections should be considered in accommodating pedestrian, bike, transit, and vehicle needs. Jefferson Davis Highway within the Plan area is designated by VDOT as a Designated Truck Route for twin -trailers and transport trucks. These type trucks are not permitted to travel off this Designated Truck Route. Per the VDOT Road Design Manual, the minimum lane width for principal arterial (the VDOT functional classification for Jefferson Davis Highway) with a 45 MPH design spee is 11 feet. CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 8: Infrastructure Plan Four (4) -Lone Typical Section —from Chippenham Parkway to Old Bermuda Hundred Road. Six (6) -Lane Typical Section -From Richmond City Limits to Chippenham Parkway. d location and type of median break would have to be determined based on access management guidelines defined in the VDOT Road Design Manual. The recommended typical sections (depicted in the following graphics) would introduce a raised median to sections of the road that currently have a four (4) lane undivided typical section. This would restrict some left turn movements at existing accesses along the corridor. The Typical sections are provided to show how both left and right -turn lanes may be accommodated within the ultimate right-of-way of 120 feet and still maintain pedestrian and bicycling accommodations. Turn Draft Northern Jefferson Davis Special Area Plan BOS Page 1065r ; "* CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 8: Infrastructure Plan lanes can be accommodated by reducing the median and buffer widths. signalization of ramp movements) have been identified as part of the Turn lane locations should be determined based on volume warrants ongoing 1-95 at Route 10 Interchange Modification Report. The County and impacts to level ofservice and safety. The location ofexisting utility will seek funding to implement the recommendations from this study lines must be taken into consideration when installing improvements, as the funding becomes available. In addition, pedestrian and bicycling accommodations should be Jefferson Davis Highway and Old Bermuda Road — Installation of a provided on both sides of Jefferson Davis via the shared use path. traffic signal, turn lanes and sidewalk are currently underway. Potential utility conflicts along the corridor must be evaluated as development or projects occur. Transportation Projects within the Northern Jefferson Davis Special Area Plan 1-95 at Willis Road Interchange (Exit 64) — Preliminary transportation recommendations from the ongoing 1-95 at Willis Road Interchange Modification Report are provided below. The County will seek funding to implement the recommendations from this study as the funding becomes available: • Reconstruction of the interchange as a roundabout configuration • Reconstruction of Willis Road from 1-95 to Coach Road as four -lane divided roadway • Additional improvements (turn -lanes, installation/modification of traffic signals and pedestrian improvements) may be required at area intersections including the intersections of Jefferson Davis Highway at Willis Road and Reymet Road Route 10 widening between Route 1 and 1-95 — Includes widening Route 10 from four (4) lanes divided to six lanes divided between Jefferson Davis Highway and 1-95. The project also includes the implementation of access management techniques and new sidewalks. The goal of this project is to provide a low-cost interim improvement aimed at improving capacity and safety along the corridor. Project construction is anticipated to start Spring 2018 with completion in Fall 2018. Based on the traffic study conducted during peak hour traffic operations at the intersection of Jefferson Davis Highway and Route 10 are projected to fail in the horizon year 2039. There are currently no long-term improvement projects programmed. Dundas Road Pedestrian Bridge — Reconstruction of the existing Dundas Road bridge over the CSX railroad, between Meadowdale Boulevard and Strathmore Road, to include pedestrian accommodations that will improve pedestrian safety between nearby neighborhoods and Bensley Elementary School. Construction is anticipated to start in the summer of 2020. Transportation Improvements Policy 1-95 at Route 10 Interchange (Exit 61) — Preliminary interchange improvements (ramp realignment, widening and extension of an In 1994, the Board of Supervisors adopted a policy for how the acceleration lane; removal of loop -ramps, weaving segments, and Transportation Department reviewed development proposals within the Jefferson Davis Highway Enterprise Zone (which has expired and Draft Northern Jefferson Davis Special Area Plan BOS Page 107 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAv15 SPECIAL AREA PLAN Section 8: Infrastructure Plan been replaced by a county -initiated Technology Zone), by instructing the preferred interchange configuration currently being evaluated, staff to: there may be limited opportunities for multiple full -access crossovers on Willis Road. Access to properties west of 1-95 will be better • Recommend right-of-way dedications consistent with the Thoroughfare Plan • Not to recommend customary physical transportation improvements (pavement widening, curb and gutter, sidewalk, traffic signalization, etc.) • Continue customary reviewofsite plans about regulation ofaccess, on-site circulation, etc. Staff recommends this policy be terminated with adoption of this Plan to recommend right-of-way dedications, access control, and transportation improvements with development proposals that are determined to be necessary by the Department of Transportation and that are consistent with this Plan. Consider a dedicated revenue source to provide funding for infrastructure to lessen the cost of road improvements associated with qualifying economic development. Access Management Any major redevelopment will be required to evaluate access management per VDOT guidance. One location where access management will be a major factor with redevelopment is along Willis Road. The adjacent properties are recommended on the Land Use Plan for regional mixed use north and south of Willis Road. Given the short distance between Jefferson Davis Highway and 1-95 (about 2,100 feet) and depending on the footprint of accommodated on Jefferson Davis Highway. Another location where access management techniques are a concern is the Route 10 widening project between Jefferson Davis Highway and 1-95, which includes eliminating several crossovers, relocating crossovers as directional and closing/consolidating multiple driveways. The Route 10 corridor east of Jefferson Davis Highway is recommended on the Land Use Plan for community mixed use and community business, and should continue to apply access management efforts to further improve safety and capacity within the corridor. development in proximity to the interchange at Route 288 and Jefferson Davis Highway, the interchange at Willis Road and 1-95 and the Chippenham Parkway and Jefferson Davis Highway interchange. In general, redevelopment of parcels within the influence of an interchange will need to apply access management standards that will meet adequate spacing from an interchange. This applies to development in proximity to the interchange at Route 288 and Jefferson Davis Highway, the interchange at Willis Road and 1-95, and the Chippenham Parkway and Jefferson Davis Highway interchange. The following best -practice access management techniques should be evaluated as redevelopment occurs: • Defined driveway widths to promote safe ingress and egress to parcels along Jefferson Davis Highway Draft Northern Jefferson Davis Special Area Plan BOS Page 108 • Consolidated driveways and cross - access easements between adjacent parcels to assist in reducing the number of trips on Jefferson Davis Highway Transit Alternatives Jefferson Davis Highway—Overview of Potential Transit Alternatives An evaluation of potential transit needs along the corridor based on transit dependability factors (population with zero (0) or one (1) vehicle, population in poverty, population 65 and older, etc.) CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 8: Infrastructure Plan Alternative Additional Information/Considerations Microtransit or Demand Responsive Typically, privately owned and operated Services High level of flexibility • For areas outside fixed route • Tailor operations to match travel behavior service areas, or in place of fixed Selective service offerings —focused on very limited routes or route where it is not cost areas effective, there are additional More amenities and services options • Various providers Uber, Lyft, Leap Transit, Loup, Chariot, Bridj, • Door-to-door demand responsive Shuddle and others service User cost Enhanced Local Service along Recommended in the Draft RVA Transit Vision Plan —2040 Jefferson Davis Highway Long-term alternative • Potentially reliable service at 15 or 20 minute intervals should be conducted. Long-term alternatives will likely occur as the corridor redevelops, and may be concentrated at potential higher density locations. Additional transit related possibilities include: • Connections to Jefferson Davis Highway via sidewalks, bikeways, and shared use path as shown on Bikeways and Trails Plan, which can provide access to potential future transit along Jefferson Davis Highway. • Additional right-of-way for transit accommodations (bus stop locations, shelters, benches, etc.). Greater RVA Transit Vision Plan The purpose of the Vision Plan is to assess the transportation system and make transit recommendations for the next 20 years (horizon year of 2040) for the Richmond region. The Greater RVA Transit Vision Plan Summary identifies recommends "Enhanced Local Service" for Jefferson Davis Highway within the Northern Jefferson Davis Special Area Plan. The Jefferson Davis route would provide high frequency service from down -town Richmond to John Tyler Community College in Chester and provide access to Manchester, Bellemeade, Ampthill Heights, Bellwood and the major retail centers around Route 1 and Route 10. In the future this route could be extended all the way to Petersburg, providing inter- regional travel options. Draft Northern Jefferson Davis Special Area Plan BOS Pae 109 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 8: Infrastructure Plan Draft Northern Jefferson Davis Special Area Plan BOS Page 110 _" 'lu,r� �. „ DRAFT Because the Vision Plan makes recommendations for the year 2040, county staff is working with the Virginia Department of Rail and Public Transportation (VDRPT) to determine what types of service, if any, could be successfully implemented in the next 1-5 years. One option that could warrant further consideration is implementation of a replica trolley system. From a historical perspective, the community was served by the Richmond and Petersburg Electric Railway Company until the 1940's. The original trolley system ran down Route 1 to Chester Road, and continued on to Petersburg. A small trolley structure still stands at the intersection of Route 1 and Sherbourne Road. A similar system, The Star Line, has been implemented in the City of Roanoke by Valley Metro, with financial assistance for operating costs from The Carillon Clinic, Downtown Roanoke, Inc. and the City of Roanoke. The current service is completely free and operates from 7AM to 7PM, Monday through Friday with service every 15 minutes, and more frequent service from 10AM to 2PM. It serves a 1.5 mile corridor in downtown Roanoke with 13 stops, providing access to several historic sites and The Carillon Roanoke Memorial Hospital. Should the Northern Jefferson Davis community redevelop as recommended in the land use section of this Plan, a trolley system, like The Star Line, may be a viable form of public transportation along the Route 1 corridor. It could provide access to the historic and cultural resources, riverfront, community resource center, and farmer's market, among others. As redevelopment occurs along the corridor, areas to accommodate public transportation Draft Northern Jefferson Davis Special Area Plan BOS CHAPTER 11: SPECIAL AREA PLANS 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 8: Infrastructure Plan should be included in the potential town center and economic development areas, as well as in each neighborhood. Before any service is implemented, a detailed feasibility study should be completed to confirm that existing densities and land uses are adequate to support the planned service. A dedicated, sustainable source of funding for operating expenses must also be identified prior to any implementation. Replica trolley in Roanoke, VA Page 111 VON, / CHAPTER 11: SPECIAL AREA PLANS r DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN� Y' Section 8: Infrastructure Plan GRTC transit ark. North tG wv�pv nmA,nrxa+ - 1 h T I Industries es&JobsPotential local sevke "Cmunity U iCollege Pio"��w^^^'ww.'"°"�,"� (� / Potential g MWtimodaFailing Creek l�, Center Liner Park L aae.Rwer �j /a es. c ar rvae .area g� � � � Shopping City ofww"n R'oer ys w Centers a Richmond j ouPnm gym" �{ers patiSWyaahooa�" Chester ... (�n Potential, Roymaai ale hborkillhood G��/� a Neighborhood togrsna "rAw,, nal conte+ �^� .,,,..... ..„, i r ghbory ggerKy r (//� ~•~' J% jr c DrafC Northern Jefferson Davis Specwl Area Plan 805 Page 112 y I / l/,,,�iiiiri�iiariiiaiiiiii�iviiiiiii,iiiiiiii/riin�iiriiiuui�i�/�iiiiai�ivcraari�iiircriiri.car��i/iiiriici,�c/iii,arriiiiiriiiii/id/if„/iiiv/e��i�ir,�i/aiiiiii�rreiii,ii✓,i i ,, i Park and Ride Recommendations VDOT developed a Park and Ride Investment Strategy (2014) for the Richmond region and identified potential park and ride locations based on regional travel patterns. A location was deemed feasible for a park and ride lot in Chesterfield County within the geography of this plan amendment, near Jefferson Davis Highway at Chippenham Parkway. Pedestrian and Bicycle Circulation The pedestrian and bicycling circulation recommendations of this Plan build upon the adopted Bikeways and Trails Plan. This Plan provides further detailed recommendations for pedestrian and bicycling facilities recommendations for the Plan geography. This is especially true for areas where existing development and infrastructure is well established and/or planned, and the types and locations of pedestrian and bicycling facilities can be better determined. The following is considered with the development of any new pedestrian or bicycling considerations: Use adopted Bikeways and Trails Plan as guidance Encourage pedestrians to cross Jefferson Davis Highway at traffic signals Add pedestrian accommodations such as American Disabilities Act (ADA) curb ramps, crosswalks, push buttons, signal heads to existing traffic signals when funding becomes available or development proposals warrant, in locations where none are present and it is determined that there is pedestrian demand and safety concerns CHAPTER 11: SPECIAL AREA PLANS 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 8: Infrastructure Plan For areas along Jefferson Davis Highway where a traffic signal is not within walking distance, consider limited alternative unsignalized pedestrian accommodations (e.g., crosswalks, high intensity activated crosswalk, and channelized devices to prevent pedestrian crossings in the median). Two (2) potential unsignalized crossing locations have been identified in the Plan based on nearby pedestrian attractions (school, park, community center, etc.). A traffic engineering study should be conducted to determine if crossings are warranted, appropriate locations for crossings if warranted, and the type(s) of pedestrian crossing needed. _._.__.._........._..............................._.....-----.._.___...__..............................................--"--'-- --------------- Draft Northern Jefferson Davis Special Area Plan BOS Page 113 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 8: Infrastructure Plan Proposed Pedestrian and Bicycling Improvements With this Plan amendment, the following improvements are recommended: • Neighborhood Byways: almost four (4) miles; • Protected Sidewalk in Median: almost 0.75 mile; • Shared Use Paths Off Road: almost 25 miles; • Shared Use Paths On or Along Roads: about 24 miles; and • Sidewalks On or Along Road: about 3.5 miles (Note: For detailed definitions of recommended improvements, consult Moving Forward — The Comprehensive Plan for Chesterfield County, Chapter 14: Bikeways and Trails.) Neighborhood byway: pavement markings and signage in a neighbo motorist to the presence of pedestrians and bicyclists. separated from vehicular traffic lanes. ..._........_.. _...........................—_.._._..................____._,.— ...................._...._ ___ ._._... ....... .._.......................................... ..._..._.._....""""""— Draft Northern Jefferson Davis Special Area Plan BOS Page 114 µ CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 8: Infrastructure Plan The following graphics illustrate how pedestrian crossing improvements could be provided at key locations along Jefferson Davis Highway. Conceptual illustration of pedestrian crosswalk at Jefferson Davis Highway & Perlock Road, in the Bellwood neighborhood. Swineford Road, in the Bensley neighborhood. Conceptual illustration of pedestrian crosswalk at Jefferson Davis Highway & Swift Run Road, south of Rt. 288. ......._................................._.......,,,._—.....__......__..............................__.___"'_.___....__._._....... ... .._............................... ............,._..,__.__._�--.—_--.______ ._.._._._...._......___"'___ _.. 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J%/ � �, ..l :'r m iJr✓r r//r lie J d!' rii9r �r< r d v r r k Gr/:ry/y�IV'iil �,"`" / i Po ° r / / „r�,lq r , DraftNorthern 9J�%fson Da/�JSpecriolAr�onr80S � --/ %�1'%.4__.._r/.�•.u._._Page 118 / �✓ iacrriii/�rrraa�i�aiiiiiierrrri/riiiia �r�iuriouii�r/oariiiiiimii// ./iiia imii+rrvriii/i/i,/iii /ii /a��ijn,/riiirriia/a/aiai, iiriaaiif cii/iil CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN 11,11111�illillililliplilillillillillillillillilI 111 Section S:Infrastructure Plan Looking south along Jefferson Davis Highway, in Bensley: Existing conditions. way can accommodate improvements). Draft Northern Jefferson Davis Special Area Plan BOS Page 119 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 8: Infrastructure Plan neighborhood commercial uses in accordance with the design standards recommendations of this Plan. Draft Northern Jefferson Davis Special Area Plan BOS Page 120 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAv1s SPECIAL AREA PLAN Section 8:Infrastructure Plan Public Water and Wastewater Public Water and Wastewater Systems — General Most of the Plan area has an extensive system of water distribution mains and wastewater collection lines. There are pockets in the developed areas that do not have access to public water and/or wastewater service. Typically, these areas are residential and were developed prior to extension of public utilities to the area. The county's response to requests for public service in those areas is to consider the creation of water and wastewater assessment districts. In some areas, Community Development Block Grant funding may be available for water and wastewater service extension projects. Public Water Service The following utility projects are in the current 10 Year Capital Improvements Program (CIP): • Replacing 60 -year-old waterline along Emblem Drive and Remuda Drive (in the Ampthill neighborhood, and recommended on the Plan for Suburban Residential 2) • Replacing 50 -60 -year-old waterlines in the Falling Creek Hills neighborhood (in the Bensley neighborhood, and recommended on the Plan for Suburban Residential 2) • Replacing 60 -year-old waterline along Perrymont Road (recommended on the Plan for Corporate Office, Research and Development, and Light Industrial) • Replacing 55 -year-old waterlines in the Quail Oaks neighborhood (in the Bellwood neighborhood and recommended on the Plan for Suburban Residential 2) Draft Northern Jefferson Davis Special Area Plan BOS • Replacing 60 -year-old waterline along the western side of Jefferson Davis Highway from Forest Lake Road to Osborne Road (recommended on the Plan for a mix of residential, office, commercial, and industrial uses) The first four (4) projects listed will provide for better public water service reliability, by replacing aging infrastructure and reducing the chance of failure occurring in our system. The project along Jefferson Davis will not only provide better reliability by replacing aging infrastructure, but will also increase the size of the line from eight (8) inches to 12 inches, thereby increasing the capacity to serve new development and redevelopment as it occurs. Future water system projects identified in the Water and Wastewater Facilities Plan include the following recommendations for increased water supply capacity: • Increase the pumping capacity of the Dutch Gap Pumping Station from 11.5 million gallons per day to 20 million gallons per day • Replace the 0.75 -million -gallon Dutch Gap Tank with a 2.0 -million - gallon tank • Provide an additional line parallel to a portion of the 24 -inch waterline along Jefferson Davis Highway These improvements are tentatively scheduled to be in service between 2025 and 2035. Page 121 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAv1s SPECIAL AREA PLAN Section 8: Infrastructure Plan Public Wastewater Service The existing wastewater infrastructure is adequate to meet the needs of the proposed redevelopment and land use changes with this Plan. Public Water and Wastewater Extensions Potential Economic Development Areas Through the Plan amendment process, two (2) areas have been identified that would require public water and/or wastewater upgrades to accommodate full development: • New water lines sized for future development would need to be extended from the 16 -inch water main along Jefferson Davis Highway, and looped to provide an interconnected distribution system to meet future domestic and fire flow demands • New wastewater collector lines sized for future development will need to be extended from the 42 inch Proctors Creek Trunk Sewer located along the southern boundary of this area The area bounded by Wonderview Drive to the north, 1-95 to the east, Jefferson Davis Highway to the west, and Route 288 to the south is recommended in the Land Use Plan for corporate office/research and development/light industrial development. It is anticipated that this area will eventually redevelop. However, most of the properties in this area do not have public water and wastewater service readily available to serve full development as recommended on the Plan. Specifically, the existing water lines serving some residences on Elokomin Avenue and Ramona Avenue within this area are not adequate to support redevelopment of that area. The area bounded by Bellwood Road to the south, 1-95 to the east, the Seaboard Coast Line Railroad to the west, and a tributary of Falling Creek to the north, is recommended for industrial development on the Land Use Plan. However, the public wastewater system is not readily available. An existing gravity wastewater line is located west of the railroad right-of-way, but several costly bored crossings of the existing railroad mainline tracks would be necessary to access this line. The Draft Northern Jefferson Davis Special Area Plan BOS Page 122 , *>. A"� erbn DRAFT portion of this area located south of Elliham Avenue could be served by a gravity line extended from the Kingsland Creek Trunk Sewer located south of Bellwood Road, which would require only a single crossing of a spur railroad line. The property owners in that area should be encouraged to jointly fund such extension. The portion of this area located north of Elliham Avenue would have to connect to the gravity line located west of the railroad right-of-way. This would require a single bored crossing and most of the extension could be an aerial line. Site engineering would determine the best location for this bored crossing to minimize the amount of exposed wastewater line. Residential Areas In addition to the economic areas identified above, several residential areas lack public water and/or wastewater infrastructure. For any undeveloped areas being recommended for residential uses, developers will be responsible for extending necessary public water and wastewater lines. For existing residential areas currently without public water and/or wastewater service, either creation of assessment districts or pursuit of a CDBG funding are currently the only funding sources available. • Area south of Route 288, east of Jefferson Davis Highway: Normandale Terrace, Coxendale, and Henricus Green subdivisions are served by the public water system. Public wastewater service is available from a 42 -inch trunk sewer along Proctors Creek, located north of Route 288. • Area south of Defense Logistics Agency, between two (2) CSX railroad rights-of-way and south of Kingsland Road (Hunter Lane, Brinkley Road, Dorsey Road, and Thurston Road): This area is not served by the public water or wastewater systems. Public water service could be extended from an existing 12 -inch water line along Draft Northern Jefferson Davis Special Area Plan BOS DRAFT (8) inch water line at the intersection of Normandale Avenue and Omaha Street. A portion of Crescent Park (Omaha Street, Carswell Street, and a portion of Normandale Avenue) received public wastewater service in 2002 as a CDBG project. Phase 2 of Crescent Park was considered for CDBG funding, but was never pursued. Recently, public wastewater service has been extended from Normandale Avenue, along the Clovis Street right-of-way, to serve the new Oakdale subdivision. This extension for a new development makes public wastewater service directly available to existing homes on Normandale Avenue and Clovis Street. • Area off Bellwood Road: Bellwood Estates subdivision is not served by the public water or wastewater systems. Public water service could be extended from a 12 -inch water line along Bellwood Road. Public wastewater service could be extended from the Kingsland Creek Trunk Sewer, which is approximately 850 feet south of the subdivision. • Area off Willis Road: Plymouth Haven subdivision is not served by the public water or wastewater systems. Public water service could be extended from a 12 -inch water line on Willis Road, currently terminating approximately 750 feet west of Southwood Road. Public wastewater service could be extended from a 15 -inch sub - trunk at southern boundary of the subdivision. • Area off Norcliff Road: Kingsland Heights subdivision is served by the public water system. Public wastewater service could be extended from an eight (8) inch collector line located on Norcliff Road, approximately 700 feet west of Pams Avenue. CHAPTER 11: SPECIAL AREA PLANS 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 8: Infrastructure Plan Kingsland Road. Public wastewater service could be extended from a 36 -inch trunk sewer along Kingsland Creek. • Area off Chester Road: Crescent Park subdivision — Currently there is no public water service on portions of Normandale Avenue and Clovis Street. Public water service could be extended from an eight Page 123 CHAPTER 11: SPECIAL AREA PLANS 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 8: Infrastructure Plan Parks and Recreation The Parks and Recreation Department is committed to leveraging the rich history and natural resources of the area by incorporating these resources into recreational facilities. The first phase of the Falling Creek Linear Park is nearing completion and incorporates the Falling Creek Ironworks site, and plans include extending this park east to the James River via the James River Conservation Area and west to Gates Mill Park. • The western portion of the Falling Creek Linear Park includes 50 acres of park land just south of Gates Mill to be developed with parking, trails, and picnic areas. • In accordance with the recently adopted Bikeways and Trails Plan, a system of trails to connect these facilities to roads and neighborhoods, as well as to a county -wide trail system, is recommended. All new facilities will be built as resources become available. • The Plan area includes the recently acquired James River Conservation Area, a 109 -acre property with about a mile of James River frontage from Falling Creek to the end of Fort Darling Road near Drewry's Bluff. Plans for the conservation area include trails, a boat launch, fishing access, a scenic route along the James River via a shared -use path, picnic areas, observation platforms overlooking the river and Civil War interpretation stations. ..._....._._............_.__............. __.—.-----..........__...................-----�_. .. .... _.._.....-.__.-...._.. Draft Northern Jefferson Davis Special Area Plan BOS Page 124 • Renovations and additional facilities are planned at existing parks, such as Bensley Park and Gates Mill Park, along with bicycling and walking trails along Falling Creek, the James River and along Kingsland Road. • Additional small parks will be developed as appropriate locations are identified. • There are also opportunities at the existing Bellwood and Bensley Elementary Schools for additional community recreation where appropriate. • There are opportunities for adaptive reuse of the school building and grounds at the current Beulah Elementary School after the new school is constructed. Although the site is outside of this Plan area, future use of this site for a community center and neighborhood park would provide additional recreational opportunities for area residents, including those who live within this Plan area. • Venues for county recreational and historic celebration events could include expansion of the current Falling Creek Ironworks Annual Events, James River focused events (at the James River Conservation Area), and events at Drewry's Bluff (Fort Darling) in partnership with the National Parks Service. CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 8: Infrastructure Plan Seven Days Campaign, as part of the defenses of Richmond. Draft Northern Jefferson Davis Special Area Plan BOS Bensley Park & Community Center. • Parks and Recreation is also exploring opportunities to rehabilitate the Historic Rt. 1 Wayside and Bridge, located along Falling Creek in the median of Jefferson Davis Highway. Page 125 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 8: Infrastructure Plan Falling Creek Greenway S Rt 1/ 801 Trail Nead - Rendered Site Plan Hboas e,ed Gnmty I Vrgw r rr ;� - r mrr�.f ,i r�oi,r��r.rrrrrrP0el7r/len�l/nlPttNvlanrlur+rmurrrrrrurrrrrirrxrmrrruamrt� �umrr'aisn _ .r .^none!ro�a�mrr�rrrw�rmrrrr¢e±nrrarxrmirrrmrarmuun�rau�rmomrroirr�r��rmwrr�+gnum�uoirxrrrvrrrrmm,�mn�rnrrrrrrarnarrprrcrmwurruormmmi�umrmrr2rmrrr✓i�iasnrrmvr� rrur.rrcr.r rr r e Draft Northern Jefferson Davis Special Area Plan SOS Page 126 ''JOR. I CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section, : Infrastructure Plan BENSLEY PARK - CONCEPTUAL DEVELOPMENT PLAN Chesterfield County, Virginia Parks and Recreation 9-15-16 Draft Northern Jefferson Davis Special Area Plan BOS Page 127 Community Resource Center Through this Plan amendment, the county has an opportunity to address what can be called the 'triad of community wellness': financial Health, Mental Health and Physical Health. The county already provides a wide range of health and social services as well as recreational and educational opportunities and resources. However, many residents within the Northern Jefferson Davis community cannot easily access such services and resources located at the county government center complex or in other parts of the CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 8: Infrastructure Plan county. In addition, services normally provided by the private sector, such as doctor's offices, clinics, and pharmacies, are lacking within the community. As many area residents lack personal vehicle transporation or are unable to drive, most private sector services located outside the community are not readily accessible to these residents. Improved access to county services could be achieved by locating a new community service center along Jefferson Davis Highway within the Plan area geography, near existing and anticipated residential areas between Chippenham Parkway and Route 288. In addition to health and social Richmond Community Service Center at Southside Plaza. Draft Northern Jefferson Davis Special Area Plan BOS Page 128 5-.. DRAFT services, the center could also include: job skills/training; adult education (English as a second language, etc.); community job fairs (in partnership with area industries and John Tyler Community College); library services (satellite and/or mobile); and a computer center. Such a facility could even be designed to include meeting rooms for community groups, day care services, fitness programs, educational programs, a farmer's market, and a venue for cultural events. A behavioral and physical health facility, in partnership with state agencies and local private and non-profit healthcare entities, should be included within this community service center or be housed in a separate facility. Such facility would provide affordable care to the community and could include 24-hour emergency care, along with community resource centerfunctions centered on mental health/social services programs. Continued and expanded use of Bellwood and Bensley Elementary Schools as (limited) community centers, and continued operation and expansion of Bensley Community Building as a recreation -focused center, will further enhance access to services and programs to area neighborhoods. Farmer's Markets This Plan amendment also encourages the establishment of farmer's markets within the community. Such markets provide residents with fresh produce, provide opportunities for social interactions, serve as attractions for visitors to the community, and support the local economy with small business opportunities and seasonal employment close to home. Farmer's markets can be established through public/private partnerships at parks, be incorporated into the CHAPTER 11: SPECIAL AREA PLANS 11.3 NORTHERN JEFFERSON DAMS SPECIAL AREA PLAN Section B: Infrastructure Plan recommended service center, and/or incorporated as private ventures within new developments as activities within public spaces and plazas. The Market at Magnolia Green in Chesterfield. .................................._....__........_.._..__...........................---....------._.....__��................................._..---___ ____..._.....__._..._.........................._.._............................................... Draft Northern Jefferson Davis Special Area Plan BOS Page 129 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAvis SPECIAL AREA PLAN Section 8: Infrastructure Plan --M .-_. _ ......_..-....... ..._._ _�....._......_.....---- -_.._.... .................�--- "--....____�.-__._..----._...----"--' u11 Draft Northern Jefferson Davis Special Area Plan BOS Page 130 10�,_, CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 9: Implementation This Plan provides a vision for shaping the Northern Jefferson Davis community's growth and development. To achieve this vision, the Plan recommends a range of actions, programs, policies, studies and ordinances. Connections financing (made up of individuals with experience in land Work Group..., ': This section of the Plan outlines actions that will 2evitaGzador, 1 :,nedr,elapmenr enhance the Northern Jefferson Davis Community ' community. These and other possible actions Commitment it's about: Care are best carried out by a partnership between Work Group, many stakeholders. This partnership should oaoort nes -� include public, private and non-profit entities, as well as area business owners and residents. Consensus Committee,dents. i Work Group V GI S/p t hOs pep �� L d se The Plan recommends the formation of a �� a Ilredv✓a!✓fes � � ra a�mou volunteer steering committee tasked with overseeing implementation of recommended actions. The committee would include work o groups that focus on identified community Planning needs and issues. Each work group should Commmission include individuals having knowledge and '.Review&recommend, interest in the group's areas of responsibility. Board of These could include, but not necessarily be Supervisors limited to: Approve & direct . • a work group that focuses on I community needs (made up of - individuals with familiarity with the community); .... _.,..... „ Draft Northern Jefferson Davis Special Area Plan BOS 131 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 9: Implementation • a work group that focuses on revitalization and redevelopment opportunities (made up of individuals with interest in and knowledge of revitalization and redevelopment tools, techniques, and resources); • and a work group that focuses on land development and Connections financing (made up of individuals with experience in land use markets and financing tools). Community Commitment it's about: Care The steering committee would embody the goal of the Plan, which encourages public/private partnerships that focus on ways to enhance the community as a place to live, work, visit, and invest in the future. Consensus The Planning Commissioner for the Bermuda District should be the chair of the steering committee, and another Planning THE NORTHERN JEFFERSON DAVISAREA ISA PLACE WHERE Commissioner should be vice chair. Other members of the RESIDENTS, BUSINESSES AND THE COUNTY INVEST IN committee should include: two (2) representatives from the COMMUNITY. ' Northern Jefferson Davis community; two (2) representatives from the work groups; the Director of Planning; the Director of Community Enhancement; the Budget Director; and a Planning staff representative. The chair should be able expand the committee, if needed, to include others whose expertise would be beneficial to the work of the steering committee. The committee would be charged with finding inclusive, innovative, and effective means to achieve a greater sense and quality of community for area neighborhoods and businesses. To this end, the committee should focus on implementing the Plan's recommendations outlined in the Draft Northern Jefferson Davis Special Area Plan BOS 132 . _r �o following list of actions. The committee should also identify resources and processes for achieving, monitoring, and measuring the success of each action. This charge should be accomplished within a two-year period, resulting in recommendations with broad consensus among community stakeholders. Suggested actions by this committee would be reviewed by the Planning Commission and Board of Supervisors. Upon approval of the committee's recommendations by the Commission and Board, the actions should be implemented. The successes achieved by this committee could serve as a model for other, similar areas of the county, and could potentially be applied countywide. This steering committee should be supported by county staff. Staff should provide the steering committee with available data needed to make informed decisions and recommendations. In addition, the steering committee should regularly meet with staff to discuss issues and potential solutions, and should meet with citizen, neighborhood, and business groups during the development of its recommendations. The committee should use the extensive public input that contributed to the vision and major concepts of the draft Plan, and continue to engage the community with staffs assistance (meeting venues, presentations, gathering and analyzing public input, document preparation, etc.). Transparency and inclusiveness would be key to the success of the steering committee's efforts. Outreach to the community's diverse population and business interests should be encouraged. Technology Draft Northern Jefferson Davis Special Area Plan BOS CHAPTER 11: SPECIAL AREA PLANS 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 9: Implementation Active Proj-1 - Northern Jefferson Davis The Northern Jefferson Davis Special Area Plan 1— brvan "pdated SI14_VlR51tYSG"LY£S'�>51912 t9`.#IIY.IUl'.SL V.!':Y.Y..p1..lfE1✓. I4r,Wht, Thr draft plan ha, been uPdau,d to correct an —or io the chart nn 1.9 e 105. 5Pecifically, the rrfercnce to Bus fWPid Irvnsit has been correcier� irend Enhanced I.rxal Servs and lh ppot.ential .service intervals have Leen corrected to r'.sl,et:ify 15 to 20 minute intervals. 133 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 9: Implementation should be used to reach out to the community and communicate ideas and proposals. Such outreach efforts aided staff in the development of the draft Plan, and could be expanded (email contact lists, web -based communications, etc.). Consensus would also be key to the success of the steering committee. Achieving consensus is part of what defines a community. Efforts to forge connections, and to generate genuine care for all members of the community, would be essential to realizing the goal of the Northern Jefferson Davis Special Area Plan, to create a place where residents, businesses and the county invest in community. What makes this plan distinctive and precedent- setting is that it promotes community by cultivating mutually beneficial relationships: • Between preserving the old and developing the new; • Between residents and the business community; and • Between private, corporate, and public interests. Two important aspects of how this translates into action are the county's commitment: • To seek ongoing input and guidance from the residential community with regard to development and redevelopment. To protect and promote the quality of life of all area residents, with due consideration for those who are most vulnerable. Draft Northern Jefferson Davis Special Area Plan BOS 134 �-�' ti.� • .�^' - 9 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 9: Implementation The table below should be viewed as suggested actions, and not a complete list. Draft Northern Jefferson Davis Special Area Plan BOS 135 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Secii".77777plementation ill i N MEN= ror Op @a Revitalization Area. Designate the entire Plan geography as a revitalization area for the Marketing plan created and implemented by staff purposes of focusing and prioritizing county revitalization efforts. Areas adopted by Board Jefferson Davis Highway Neighborhood Enhancement Program. Expand the existing proactive Stafftraining completed property maintenance program to the Plan area. Area neighborhoods identified; approached Redevelopment Policy. Develop policy to guide the county in redevelopment. Board New administrative policy adopted Transit Coordinator. Identify a single point of contact/ responsibility to manage and coordinate transit resources, opportunities, and concerns. Identify coordinator and duties Jefferson Davis Highway Regional Meeting. Hold an annual meeting between public and private stakeholders in the county and City of Richmond to discuss projects, programs, coordination, and concerns along Jefferson Davis Highway. More frequent meetings, as Annual meetings (at a minimum) held necessary to address important matters, would be appropriate. Include the Jefferson Davis Programs marketed and sessions held regularly Association as a participant in these meetings. Code Enforcement Policy in Revitalization Areas. Create a policy outlining county's approach Identify coordinator and duties and priorities for property maintenance enforcement in revitalization areas. New administrative policy adopted Neighborhood and Business Cleanup Assistance. Provide resources (dumpsters, disposal, Instructional program established; training initiated monitoring, etc,) for cleanup efforts initiated and performed by citizens and businesses. Regular clean-up activities by residents and businesses Housing Rehabilitation Zone. Incentive zone overlay to encourage residential development, Study developed and presented to Board of Supervisors rehabilitation, and redevelopment in revitalization areas. Incentive package could include fee Ordinance amendment adopted by Board waivers, process simplification, and targeted development standards for a 10 -year zone term. New Design Standards. Revise existing standards to increase development quality and aid Study completed, construction plans drafted, funding redevelopment efforts (such as supporting reduced site acreage requirements). Ordinance amendment adopted by Board Rezoning Incentives. Amend fee schedule to waive fees for rezonings, in compliance with Ordinance amendment adopted by Board plan. Explore other potential incentives. Study other potential incentives Draft Northern Jefferson Davis Special Area Plan BOS 135 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Secii".77777plementation Draft Northern Jefferson Davis Special Area Plan BOS 136 Market/Publicize Incentives and Opportunities• Actively market incentives and opportunity Marketing plan created and implemented by staff sites to encourage investment in Plan area. Include training of frontline Community Development personnel. Stafftraining completed Tax Exemption Programs. Market current programs to increase usage in revitalization areas. Ordinance amendment for new construction adopted by Evaluate use of new construction tax exemption programs allowed understate law. Board Marketing program Demolition Assistance. Create a program and funding source to support and encourage demolition of obsolete structures in revitalization areas, beyond the scope of blight removal Program created and funded by Board program. This incentive could be in the form of loans or grants, and would aid redevelopment efforts. Jefferson Davis Highway Community Safety Education Program. Work with the community to hold training sessions on crime prevention tips and techniques. Programs marketed and sessions held regularly Human Services Coordinator. Identify a single point of contact within the county to coordinate and promote human service division programs and services for the benefit ofthe community. Identify coordinator and duties Homeowner Education and Training. Develop education programs and training for low income and first-time homebuyers regarding home maintenance and repairs. Instructional program established; training initiated Redevelopment Entity. Evaluate the feasibility and process of the creating an independent entity composed of public and private sector experts to implement redevelopment initiatives. Study developed and presented to Board of Supervisors Jefferson Davis Highway Streetsca a Improvement District. Create construction plans and phasing for streetscape improvements along Route 1 north of Route 288. Identify -funding for streetscape and beautification improvements and maintenance. Focus initial efforts in Study completed, construction plans drafted, funding Residential Mixed Use and Regional Mixed Use areas, and at key locations such as district enacted and improvements programmed, installed Jefferson Davis Highway/Chippenham Parkway and Jefferson Davis Highway/Willis and maintained Road. Rehabilitation Financial Incentives. Develop programs) to provide low interest loans and/or Program created and funded by Board, additional grants to homeowners, landlords, and businesses, to reinvest in properties along Jefferson incentives identified Davis Highway. Such programs could emphasize faSade, and site improvements. Draft Northern Jefferson Davis Special Area Plan BOS 136 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Section 9: Implementation Draft Northern Jefferson Davis Special Area Plan BOS 137 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN 11111 Section 9: Implementation �- Adult Education / Workforce Development Classes. Develop and deploy classes in the Plan area to support workforce development on topics such as technology and English proficiency; Curriculum developed, advertised, and implemented as well as self-improvement classes on topics such as health, personal finance, and safety. Community Resource Center. Develop a community resource center along Jefferson Davis Study completed. Facility designed, funded, built, or leased Highway to provide the community with a wide range of government, health, and educational services locally. Such center could also host community events and even a farmer's market. and occupied Jefferson Davis Highway Community Events. Develop and hold annual events celebrating the Position created and filled (seed) history, diversity, and assets of the Jefferson Davis corridor to strengthen community identity At least one annual event created and held, supported by and pride. Hold events such as neighborhood/ business/ waterway cleanup days to beautify county community. Study completed, may include recommended actions Community Service Inventory. Create an inventory of non-profit, church -based, government and private programs that provide services to the Jefferson Davis community and publicize this Inventory created and maintained with county support information to the community. Comprehensive Medical Services Facility. In partnership with state agencies, and local private interest and non-profit healthcare entities, pursue the creation of a behavioral and physical health facility within the community. This facility should provide affordable care to the community and Study completed. Facility built or leased and opened. include 24-hour emergency care, along with community resource centerfunctions centered on mental health/social services programs. New Revitalization Zoning District. Create a new zoning classification that would encourage owners of property zoned General Business (C-5) to rezone such properties for less intense use Ordinance amendment adopted by Board by providing a wider range of uses (such as higher density residential uses incorporated into a Financing district evaluated mixed use projects). Zoning Density Bonus. Increased unit yield to Plan densities in exchange for provision of Ordinance amendments evaluated and adopted. affordable housing units and/or redevelopment of existing substandard housing. Ordinance amendment adopted by Board Annual Job Fair. Hold an annual job fair within the Plan area and encourage participation by Staff person identified. organization to coordinate and track plan implementation. Fair held annually, assisted by county area employers. Mercado. Explore potential locations and designs within the corridor to develop an outdoor Study completed. Facility designed, funded, and market/green space for community gatherings. Study potential funding sources. constructed. Draft Northern Jefferson Davis Special Area Plan BOS 137 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN 11111 Section 9: Implementation Draft Northern Jefferson Davis Special Area Plan BOS 138 Jefferson Davis Highway Police Residency. Develop financial incentives to encourage county police to reside in neighborhoods within the Plan area to increase sense of safety in community. Incentives identified and funded. Business License/ Use Monitoring Study. Conduct a study of how best to monitor new business Study completed and presented to County Administration licenses in revitalization areas to ensure uses are legal and meet zoning requirements. JDA Executive Director. Work with the JDA to find funding to hire an Executive Director to coordinate community activities, as well as enhance membership and programs on behalf of Position created and filled (seed) the JDA. Historic Tax Credit Program. Partner with the private sector to evaluate establishment of a Study completed, may include recommended actions historic tax credit program in the Plan area. Business Relocation Assistance. Approach business owners of uses that do not comply with the Process developed, area business owners contacted for Plan to assist voluntary relocation of such businesses to more compatible locations. Consider incentives such as fee waivers and expedited permitting. interest Environmental Remediation Assistance. Create a program and funding source to support and encourage environmental site remediation activities on former commercial and industrial Program created and funded by Board properties. This program could be in the form of loans or grants to encourage redevelopment of impaired properties and to restore environmental quality. Jefferson Davis Highway Community Tax Increment Financing District. Evaluate the feasibility, costs, and benefits of creating a Tax Increment Financing district to earmark future property tax revenue increases within the plan geography toward public improvement projects within the Financing district evaluated community. Property Maintenance Requirements. Subject to limitations of the Virginia Uniform Statewide Ordinance amendments evaluated and adopted. Building Code, evaluate more stringent property maintenance requirements. Implementation Coordinator. Designate a single point of contact within the county Staff person identified. organization to coordinate and track plan implementation. Infrastructure Improvement. Design, fund and construct the road, park and utility improvements recommended by the special area plan. Improved roads, parks, and utility systems Asset Based Community Development. Encourage and support citizen -driven asset based Build staff capacity and fund assistance programs community development initiatives. Draft Northern Jefferson Davis Special Area Plan BOS 138 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAvis SPECIAL AREA PLAN Section 9: Implementation a g. •• a ' a JDA Support. Continue working with the JDA top develop their self-sufficiency, County should assist in creation of work programs, strategic planning, membership drives and positive Ongoing support to community-based organization community outreach activities, events, and marketing. Jefferson Davis Hi hwa Nei hborhood and Business Watches Proactively approach Neighborhoods and businesses contacted and new watches community entities in the Plan area to develop neighborhood and business watches to aid in established crime prevention and police -community relationship building. Inventories of existing conditions. Produce and maintain inventories of the condition of uses, sites and structures that contribute to the health of the community or may require attention due to poor condition of improvements, underutilization of property, or obsolescence of uses. Ongoing efforts to create and maintain inventories. This inventory should be updated regularly and used as a tool for advancing the revitalization recommendations ofthis Plan. Community Organization Support. Helpdevelopand build capacity of community organizations Community organizations created and supported, serving the plan area. Marketing plan. Develop a marketing plan to promote the Northern Jefferson Davis Community Ongoing efforts to market the Northern Jefferson Davis as a place to live, work, play, invest, and visit. Community as a place to live, work, play, invest, and visit. Falling Creek Bridge & Ironworks Park. Support the efforts of the Falling Creek Ironworks Foundation in the establishment of public/private partnerships to restore the historic Falling Bridge restored / welcome center established. Creek Stone Bridge and establish a welcome center at the Falling Creek Ironworks Park. Draft Northern Jefferson Davis Special Area Plan BOS 139 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Land Use Plan Categories and Map Land Use Plan Categories and Map` The Land Use Plan does not rezone property. Rather, the Plan provides guidance for future land use decisions. The Land Use Plan does not impact continuation of existing legal land uses or other uses permitted by existing zoning of individual properties. SUBURBAN RESIDENTIAL II Density: 2.0 to 4.0 dwellings per acre Equivalent Zoning: R-25; R-15; R-12; New R Categorles Use The following uses are appropriate: • Single family dwellings on lots ranging between 12,000 and 25,000 square feet. • Dwellings on smaller lots or condominiums under the following circumstances: Development design and quality complements and enhances the surrounding residential • Primary access is directly to a major roadway and not through an existing residential development having an average lot size larger than that proposed by the development. • Compensating usable open space maintains the overall density recommendations. • Quality design standards which could includethe provision ofsidewalks, stiecttree,, site and individual lot landscaping, quality and variety of architectural design, garage orientation and hardscaped driveways. Utilities New subdivision or condominium development will use the public water and wastewater systems. Development Consideration Adjo<ent to Existino Neinhbodraods Densities and lot sizes of existing residentially zoned neighborhoods should be maintained. As new development proposals come forward, densities, average lot sizes, house sizes and quality of existing residential neighborhoods should be closely considered when new development borders, and has primary access through, these existing residential neighborhoods by way of adjacent local subdivision roads. Draft Northern Jefferson Davis Special Area Plan BOS 140 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERNJEFFERSON DAVIS SPECIAL AREA PLAN Land Use Plan Categories and Map Uses The following uses are appropriate: • Various residential types including, but not limited to, single family, two-family, zero lot line, townhouse, condominium, and multifamily dwellings. Projects should be developed at the minimum densities suggested for this land use category. Design These developments should be integrated with surrounding similar residential projects and commercial services through site design and provision of road and sidewalk connectivity. Developments should incorporate usable open space. Design standards could include the provision of sidewalks, street trees, site and individual lot landscaping, quality and variety of architectural design, garage orientation and hardscaped driveways. In addition to the above design standards, incorporation of Traditional Residential Neighborhood design standards is encouraged. Design standards could include a grid of frequently interconnected internal roads and alleys, sidewalks, and public places; dwellings with shallow setbacks adjacent to sidewalks along internal roads having on -street parking; pedestrian -scale streetscape and streetlight design; and other similar features. utilities New subdivision, condominium, or multifamily development will use the public water and wastewater systems. Dm ft Northern Jefferson Davis Special Area Plan ROS 141 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERNJEFFERSON DAVIS SPECIALAREA PLAN Land Use Plan Categories and Map Uses The following uses are appropriate: Various residential types including, but not limited to, single family, two-family, zero lot line, townhouse, condominium, and multifamily dwellings. Projects should be developed at the minimum densities suggested for this land use category. Desfan These developments should be integrated with surrounding similar residential projects and commercial services through site design and provision of road and sidewalk connectivity. Developments should incorporate usable open space. Design standards could include the provision of sidewalks, street trees, site and individual lot landscaping, quality and variety of architectural design, garage orientation and hardscaped driveways. Utilities New subdivision or condominium development will use the public water and wastewater systems. Draft Northern Jefferson Davis Special Area Plan ROS 142 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Land Use Plan Categories and Map RESIDENTIAL MIXED USE Density: Minimum 12.0 dwellings per acre, plus integrated commercial :Equivalent Zoning: New R -MF Mixed Use Category Uses The following uses are appropriate: • Integrated mixture of higher density residential and concentrated commercial uses located on tracts having sufficient size to accommodate such mixtures. The majority of uses within these developments should be residential. Non-residential uses should be developed in conjunction with higher density residential uses. The residential component of each project should be developed at, or exceeding, the maximum densities suggested for High Density Residential areas. • Commercial uses should primarily be those that serve neighborhood -wide trade areas (Neighborhood Business C-2). Limited commercial uses that serve community -wide trade areas (Community Business C-3) may be appropriate under certain Circumstances, provided these should not include automobile -oriented uses such as automobile and automobile parts sales, automobile repair, car washes, and gasoline sales. Design Uses should be incorporated into multi -story buildings with a maximum of four (4) stories, with residential uses on the upper floor(s) of a building and non-residential uses on the ground floor. Should non- residential uses be developed without residential uses, such non-residential uses should adhere to the development standards that apply to the preferred pattern of integrated residential and non-residential uses. Utilities New development will use the public water and wastewater systems. Draft Northern Jefferson Davis Special Area Plan BOS 143 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERNJEFFERSON DAVIS SPECIAL AREA PLAN Land Use Pian Categories and Map NEIGHBORHOOD OFFICE (Not all potential sites identified on Land Use Plan Map) Equirmleat Zoaing: 0.1; 0.2 Limited Uses The following uses are appropriate: • Professional and administrative offices or similar uses. Typical uses could include doctor, lawyer, accountant, and real estate offices. Development within Residential Areas When located within a residential area, such uses should be those that offer professional services primarily to customers from immediate neighborhoods. in this instance, special consideration should be given to ensure compatibility with, and minimize impacts on, existing or future residential development. This should include limiting the size of sites, individual offices, and buildings; and employing residential architectural features. (Equivalent zoning category 0-1) Develo ment Ach centro butne—thin Residentia/Areas When located on sites of limited acreage and depth; fronting an arterial road; and adjacent to, but not within, a residential area, design should provide compatibility with, and minimize the impact on, adjacent residential development. (Equivalent zoning category 0-2 Limited) Sites Not Identified on the Land Use Plan Map In addition to the sites shown on the Land Use Plan Map, other locations may be appropriate if located at intersecting collector and/or arterial roads; and are either located within planned subdivision developments or areas shown on the Land Use Plan Map for Rural Residential/Agricultural or Residential Agricultural. In these instances, special consideration should be given to ensure compatibility with, and siimize impacts on, existing or future residential development. This could include minimizing the size of tes and individual buildings; and employing residential architectural features. (Equivalent zoning category 0-1) Draft Northern Jefferson Davis Special Area Plan BOS 144 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERNJEFFERSON DAMS SPECIAL AREA PLAN Land Use Plan Categories and Map NEIGHBORHOOD. BUSINESS Equlvafent Zoning: C-2 Uses The following uses are appropriate: Commercial uses that serve neighborhood -wide trade areas. Such uses attract customers residing in neighborhoods within a small geographical area. The size of individual stores is typically larger than that found in a Convenience Business area; and uses are located completely within a enclosedbuilding. Typical uses could include grocery stores, clothing stores, medical clinics, hardwa a stores, restaurants or other uses that primarily serve weekly or bi-weekly household needs. COMMUNITY BUSINESS Equivalent Zoning: F3 Uses The following uses are appropriate: • Commercial uses that serve community -wide trade areas. Such uses generally attract customers living or working within an approximate radius of 10 miles. Typical uses could include large grocery stores, depa rtment stores, home centers, limited repair services or other uses that provide goods and services that are purchased on a less frequent basis than those uses in Convenience o Neighborhood Business areas. Limited outside storage and display may occur as accessory to the primary uses. Draft Northern Jefferson Davis Special Area Plan BOS 145 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERNJEFFERSON DAMS SPECIAL AREA PLAN Land Use Plan Categories and Map COMMUNITY MIXED USE Equfvalmt Zoning: New C-3 Mixed Use Category; TND Updated uses The following uses are appropriate: • Integrated mixture of concentrated commercial and higher density residential uses with public spac s, located on tracts having sufficient size to accommodate such mixtures. The majority of uses within these developments should be commercial and office. Residential uses should be developed in conjunction with the non-residential uses. The residential component of each project should be developed at, or exceeding, the maximum densities suggested for the High Density Residential areas. These mixed use areas are generally located at the intersection of arterial roads. • Commercial uses are those that serve community -wide trade areas. Such uses generally attract customers living or working within an approximate radius of 10 miles. Typical uses could include large grocery stores, department stores, home centers, limited repair services or other uses that provide goods and services that are purchased on a less frequent basis than those uses in Convenience or Neighborhood Business areas. Limited outside storage and display may occur as accessory to the primary uses. • Higher density residential uses should be located within these mixed uses areas, but should not be the predominate use. These uses could be incorporated vertically Ion the upper floors of a building ocied by non-residential uses on lower floors) or horizontally (within separate buil dings fromcupthe non-residential uses). Design In someinstances, Urban or Traditional Neighborhood design standards should be employed to ensure integration of uses, and should achieve high intensity and density development. Flexibility in typical zoning standards should be used to encourage innovative and creative design and high-quality development. These standards could incorporate a grid of frequently interconnected roads and alleys, sidewalks and public places having a pedestrian scale with close attention to walking distances between uses; buildings with shallow setbacks adjacent to sidewalks along roads having on- street parking; and pedestrian -scale streetscape and streetlight design, signs, and other similar features. Draft Northern Jefferson Davis Special Area Plan LOS 146 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERNJEFFERSON DAVIS SPECIAL AREA PLAN Land Use Plan Categories and Map GENERAL BUSINESS Equivalent Zoning: C -S;1-1 Uses The following uses are appropriate: • Intense commercial uses which normally have outside display and storage areas. Typical commercial uses could include motor vehicle related uses, contractor shops and storage yards, manufactured home sales, truck terminals, repair services or other uses that serve customers' specialized needs. Light industrial/research and development uses. Typical uses could include various types of laboratories; offices; warehousing; and optical goods, cosmetic, jewelry, musics I instruments, and artist materials manufacturing. ' REGIONAL MIXED USE Equivalent Zoning; C4 Updated Uses The following uses are appropriate: • hung rated mixture of highly concentrated corporate office, commercial, light industrial/research and development, and higher density residential uses with public spaces, located on large tracts of land generally at the interchange of arterials and limited access roads. While the uses permitted are generally similar to those recommended within Community Mixed Use areas, Regional Mixed Use areas are generally larger, more densely and intensely developed with structured parking and often occupied by uses having a regional customer draw. The majority of uses within these developments should be commercial, office, research and development, and light industrial uses. Residential uses should be developed in conjunction with the non-residential uses. The residential oreponent of each project should be developed at, or exceeding, the maximum densities suggested for the High Density Residential areas. • Commercial uses which generally attract customers living or working within an approximate radius of 20 miles or more. Typical uses could include those found in Community Business areas such as grocery stores, department stores, home centers, limited repair services or other uses that provide goods and services that are purchased on a less frequent basis than those provided in other Draft Northern Jefferson Davis Special Area Plan ROS 147 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERNJEFFERSON DAVIS SPECIAL AREA PLAN Land Use Plan Categories and Map commercial areas. Uses tend to be of a much larger scale than those in other commercial areas. Limited outside storage and display may occur as accessory to the primary uses. • Corporate Office/Research and Development/Light Industrial uses which provide for major regional employment opportunities. • Higher density residential uses should be located within these mixed use areas, but not be the predominate use. These uses could be incorporated vertically Ion the upper floors of a building occupied by non-residential uses on lower floors) or horizontally (within separate buildings from the non-residential uses). Design In some instances, Urban or Traditional Neighborhood design standards should be employed to ensure integration of uses, and should achieve high intensity and density development. Flexibility in typical zoning, standards should be used to encourage innovative and creative design and high-quality development. These standards could incorporate a grid of frequently interconnected roads and alleys, sidewalks and public places having a pedestrian scale with close attention to walking distances between uses; buildings with shallow setbacks adjacent to sidewalks along roads having on- street parking; and pedestrian -scale streetscape and streetlight design, signs, and other similarfeatures. F-- CORPORATE OFFICE/RESEARCH AND DEVELOPMENT/UGHT INDUSTRIAL EqulvalentZoning: 0-2;1-1; 1-1 Limited Uses The following uses are appropriate: • Corporate office, research, laboratories, and light manufacturing and assembly uses that are generally dependent upon raw materials first processed elsewhere. The uses are located completely within an enclosed building. Typical uses could include corporate headquarter offices and various types of laboratories; warehousing; and optical goods, cosmetic, jewelry, musical instruments, and artist materials manufacturing. (Equivalent zoning categories 0-2 and 1-1). • Moderate industrial uses when designed, located and/or oriented to ensure compatibility with less intense uses; and are of a nature that has a similar impact as light manufacturing/research and development uses. Typica I uses could include furniture, noodle, dairy and sign manufacturing. (Equivalent zoning category k21. Under certain circumstances, within larger tracts developed for industrial uses, integrated supporting retail and service uses. Draft Northern Jefferson Davis Special A— Plan ROS 148 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERNJEFFERSON DAVISSPECJAL AREA PLAN Land Use Plan Categories and Map INDUSTRIAL Equivalent Zoning: 1-2; 1-3 Uses The following uses are appropriate: • Moderate to intense manufacturing uses that are generally dependent upon the processing of raw materials, and uses normally have associated outside storage areas. Typical use, could include paint, tobacco products, paper, rubber, plastic, and cement manufacturing; truck terminals; and boat repair. • Under certain circumstances, within larger tracts developed for industrial uses, integrated supporting retail and service uses. INSTITUTIONAL Equivalent Zoning: Varkus categories As of the date of the Land Use Plan Map, state-owned property and facilities used for the purposes of higher education or incarceration/detention. CONSERVATION/RECREATION -: Equivalent Zoning: AlI zoning districts As of the date of the Land Use Plan Map, federal, state and county parklands, and privately owned land held in voluntary public or private trust for the purpose of preserving or promoting natural function, character, or historic significance. Land Use Plan Map Notes AREA NOTES Note 9: East line oflefferson Davis Highway between. City Richmond and Chippenham Parkway In this area, industrial should not front along Jefferson Davis Highway but be oriented internally to the property and be visually screened from Jefferson Davis Highway through landscaping, decorative fencing, or architectural treatment to buildings. Draft Northern Jefferson Davis Special Area Plan BOS 149 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.3 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Land Use Plan Categories and Map Note 10: East of the CSX Railroad and west line of 1-95 In this area, industrial uses should be limited to low impact 1-1 and 1-2 uses, with access restricted to Bellwood Road, to minimize adverse impacts on area neighborhoods. Note 11' North and south of Willis Road east of 1-95 Industrial uses in this area are appropriate if properties are aggregated under a unified plan of development that addresses access and compatibility with remaining residences and neighborhoods. Note 11: Northeast quadrant oflefferson Davis Highway and RG 288 Uses should be developed under a unified plan of development that addresses access and compatibility with existing residences and neighborhoods. Higher density residential uses would be appropriate for a limiteddepth along Jefferson Davis Highway and should be integrated vertically and horizontally with come tial, office and/or service uses primarily designed to serve the needs of nearby residents, businesses, and employees. N t 13' 5*" uth I q d t 0effD H' hwov and Rt 288 Non-residential uses may be appropriate if access, transition, and mitigation issues relative to adjacent neighborhoods are addressed. Nat 14J 1/ n Davis Hialwavbetween ChiapeNam Pkwvand Falling Creek Commercial ,as may be appropriate under a unified plan of development that includes high quality design features at this important community gateway. Higher density residential uses would be appropriate if integrated vertically and horizontally with commercial, office and/or service uses primarily designed to serve the needs of nearby residents, businesses, and employees N t 'M"'b"" ' S N rtl t' d t 1/ ff ... O ' H'ah v dOldB d H d dRoad A mix of higher density residential, commercial andservice uses may be appropriate in this area if properties are aggregated and/or developed under a unified or coordinated plan that addresses pedestrian and vehicular access between sites and to public roads, integration of uses, and compatibility with surrounding development. Note: the following land use map is provided for illustrative purposes only and will be incorporated into the countywide land use plan map as found in Chapter 10: The Land Use Plan ofthe Comprehensive Plan. Draft Northern Jefferson Davis Special Area Plan BOS 150 CHAPTER 11: SPECIAL AREA PLANS DRAFT 11.9 NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN land Use Plan Categories and Map lJ//%O x`/1* / / 7 A Q 11/10 ✓�/ if 0 0.5 1/ / Miles ��a�.. f �� Northern Jefferson Davis Special Area Plan Land Use Plan Land Laos -e IAeaniglr (MnaH n¢s+tlamlw euify Rex+lfenUml city Rlchmand !r ph c ms rmi e�cmocc Ji % wa vu uce ram �� W pe CR u¢ itcvnmrch S nmvMopmnM �al1f Int9r einmi �� C ervalun Rrcrarlvn lJ//%O x`/1* / / 7 A Q 11/10 ✓�/ if 0 0.5 1/ / Miles ��a�.. f �� Ilm ti Ilm CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 28, 2018 Item Number: 3.D. Subiect: Work Session on the FY2019 Community Development Block Grant and HOME Investment Partnerships Grant Annual Action Plan County Administrator's Comments: County Administrator: Board Action Requested: Hold a work session on the FY2019 Proposed Community Development Block (CDBG) and HOME Investment Partnerships Grant Annual Action Plan. Summary of Information: This work session will be a comprehensive review of the Proposed FY2019 CDBG and HOME Grant Annual Action Plan. The Plan budgeted $2,005,000 in total CDBG spending and $376,500 in total HOME spending, prior to federal allocation of funds, which is expected to be published in June 2018. Representatives from three nonprofit organizations will also present on their respective projects that are proposed to receive grant funding. Staff from various areas of the organization will also present on specific, programmatic changes in their respective areas of service. The public hearing on the budget is set for 6:15 p.m. on Wednesday, March 28 and the budget is scheduled to be adopted on Wednesday, April 11. Preparer: Kirkland Turner Title: Director of the Department of Community Enhancement Attachments: 0 Yes No 5 L FY 2019 CDBG/HOME Proposed Budget Organization Project Grant Type Program Area Recommended Project: HOMES Comprehensive Home Repairs HOME Housing Funding Better Housing Coalition Market Square IV CDBG Housing $200,000 Caritas Center Caritas Center CDBG Housing $250,000 CDBG ADMIN CDBG ADMIN CDBG Administration $160,000 Chesterfield Department of Proactive Code Compliance CDBG Code $59,000 Community Enhancement Enforcement Chesterfield Parks and Bensley Park Revitalization CDBG Public Facility $186,000 Recreation Department Improvements Communities in Schools CIS At -Risk Youth Program CDBG Public Service $25,000 Greater Richmond ARC Multipurpose Programming Building CDBG Public Facility $250,000 at Camp Baker Homeward Greater Richmond Continuum of CDBG Public Service $5,000 Ca re Housing Opportunities Chesterfield Foreclosure Prevention CDBG Public Service $10,000 Made Equal Program Maggie Walker Community New Permanent Affordable Home CDBG Housing $500,000 Land Trust Ownership Opportunities for Chesterfield County Residents through The Maggie Walker Community Land Trust Project: HOMES Critical Home Repairs CDBG Housing $300,000 Rebuilding Together of Homeowners' Safe and Healthy CDBG Housing $60,000 Richmond Housing TOTAL CDBG I 1 1 12,005,000 Housing Opportunities Made Equal Chesterfield Down Payment and Closing Cost Assistance Program HOME Housing $26,500 Project: HOMES Comprehensive Home Repairs HOME Housing $250,000 Project: HOMES Community Development Housing Organization (CHDO) HOME Housing $100,000 TOTAL HOME I 1 1 J$376,500 Expected Allocation Reprogrammed Total CDBG 1,226,000 779,000 2,005,000 HOME 350,000 26,500 376,500 lciV R 00 0 N 00 N U Ct 17 n Urr a d � i ♦ r ,• l 3 fit � «►� ►s�..... ,r . ,` � ,•,.. ;, - iii !ttlV ��tii 113 1}1� ♦ `I y • v •. LU •t♦♦r• � � t � IIi ��i• aii it��tt'�`.t� t i <TI•� � N +H�1 jtI.� sir rr. ``� ��.``;=''.•-'::�..� moi. ,M�"Osopr-.W r � i•� � �,r e�f��tI yy i i a ^YR 4 i Z *�, '��• H ,7 7T -� i ��' i'�. #ice f �I r1 • • L� 0 • r O .�.� C: O 4� O W O IZ- 4-J V LA 4-J • m c _ r- 'Ne E Q) U Q 4� ry CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 28, 2018 Item Number: 3.E. Subiect: Work Session - Athletic Fields Update County Administrator's Comments: County Administrator: Board Action Requested: Hold a work session to update the Board on Athletic Fields county -wide. Summary of Information: Stuart Connock Jr., Chief of Parks for Planning and Construction Services, will provide an update to the Board of Supervisors on Athletic Fields. I Preparer: James D. Worsley Attachments: 1:1 Yes 0 No Title: Director, Parks and Recreation Update - Countywide Athletic Fields Board of Supervisors - March 28th 2018 - Afternoon Session Presented by: Parks and Recreation 4 t i � r v 1 4 A. - �j Jj� ATHLETIC FIELDS 236 fields, 119 lighted, 82 at park sites, 154 at school athletic sites Fields constructed and maintained in [3] classes -class 1 - game, lighted with amenities such as restrooms and concessions -class 2 - game, lighted without amenities, mostly at schools for practice -class 3 - practice at school sites 2 general classifications - rectangular, serving football, soccer, field hockey and lacrosse - diamond, serving softball and baseball CLASS I DANIEL PARK CLASS II THOMAS DALE At h le tic fields C o u ri I v do Up Jute is board of Supervisors - Match 28, 2018 CLASS III GREENFIELD E.S. 3/26/2018 ATHLETIC FIELDS b User groups for these fields -organized co-sponsored leagues -sports tournaments -individual teams -informal team use - mostly adult soccer -general public pick-up sports play- mostly soccer -leased sites for softball and soccer Field use time allocated to organized groups by number of Associations for football and other sports for practice needs, X slots per week, called Activity Periods. Open time by reservation and rental. 1�- Athletic Fields Countywide- Update fo Board of Supervisors -March 28, 2018 CURRENT AND PROJECTED SHORT-TERM NEEDS Overall the youth participation has leveled off or shows moderate growth Decline projected for youth population which will lessen need in future Diamond Fields - league needs met and surplus of fields in some areas of the county - surplus fields meeting need for growth in rentals - future need in growth areas such Magnolia Green and Roseland areas ROCKWOOD PARK Athletic Fields Countywide- Update to Board of Supervisors -March 28, 2018 3/26/2018 2 CURRENT AND PROJECTED SHORT-TERM NEEDS Rectangular Fields league need not currently met and growing for some sports, such as soccer tournamant needs not fully met for multiple fields of same type in one location shortage of unassigned field space for non-league use adult soccer organizations competing for available fields Special Need For Stadium Facility- Diamond and Rectangular field sports regional competitions and tournament use location within complex or close, such as improved high school site STRATTON PARK Athletic Fields Countywide - Update to Board of Supervisors - March 28, 2018 Organized Youth Athletics 2015 Participation by Sport- Rectangular Fields Field Football Lacrosse Hockey 18% 4% 3% ACTION PLAN TO MEET FACILITY NEEDS General improve existing rectangular fields with irrigation and turf to allow higher usage add lighting for extended use, addresses practice needs focus on Middle School athletic sites where infrastructure already in place future park development and school sites to meet growth needs baseline is [2] diamond and [1 ] rectangular concentrate multi -field complexes at regional parks continue general field renovations to meet field Class I, II and III standards infields, turf quality, fencing and irrigation systems - focus renovation on aging lighting systems CLOVER HILL ATHLETIC COMPLEX Athletic held, Countywide - Update to Board of Supervisors - March 28, 2018 TOMAHAWK M.S. 3/26/2018 3 Middle School Improvement Example Carver Middle School Athletic Facilities: 1 - rectangular field [L] 2 - rectangular field and 2 - ballfields [unimproved - not used for league play] Infrastructure: -parking -utilities NEED TO ADDRESS Replacement Park: 1 - rectangular field' 2- diamond fields 1- restroom/concession 3- tennis, Irp" aAaKonrA 2- basketball, 11-1 075 picnic shelter and trails1- I>� - N a Melrha7 o4M GPIN: B3B1'OV24 Athletic Fields Countywide- Update to Board of Supervisors - March 28, 2018 STRATEGY FOR REPLACEMENT HARROWGATE PARK [1 ] site areas remaining after new school construction [2] facilities constructed with new school - diamond and rectangular fields [3] site areas remaining after old school removed - open play area [4] improve existing athletic outdoor recreation facilities at Carver MS Develop new assets: [5] purchase and develop new parkland for remaining passive recreation facilities 3/26/2018 Athletic Fields Countywide- Update to Board of Supervisors -March 28, 2018 11 EXAMPLE OUTCOMES New School Athletic Facilities: 3 - rectangular field [L] 2 - ballfields [L] 1 - RR/concession Good location and less costly construction New Park Facilities: 3 -tennis [L] 2 - basketball [L] trail system open play area Green Space Less land to acquire and greater flexibility in site selection Timeline: 1- Carver Improvements Prior new school construction Date: Winter 2020 2 - Passive Park facilities Date: Fall 2020 [pending land purchase] 3/26/2018 Athletic Fields Countywide - Update to Board of Supervisors - March 28, 2018 ACTION PLAN TO MEET FACILITY NEEDS Diamond Fields focus on growth areas to provide close to home locations - baseball and softball - improvements to existing for rental growth and general use Rectangular Fields - - in aggregate 9 unlighted turf fields needed lighting = 2 field count and synthetic turf = 2 field count River City Sportsplex lighting of 3 synthetic fields will satisfy need for 3 fields Clover Hill Athletic Complex irrigation and turf improvements will satisfy need for 3 fields new or improved facilities at parks and other locations for final 3 fields MATOACA PARK Athletic Fields Countywide- U pdate to Board of Supervisors - March 28, 2018 RIVER CITY SPORTSPLEX a 3/26/2018 OPERATIONAL PLAN TO MEET USER NEEDS General schedule more open play time on fields that are non -reserved or assigned add more groups to co-sponsored status to improve access to field time assign low use diamond fields for other sports Rectangular Fields explore shared use of stadiums for tournaments and general league play STRATTON PARK HIGH SCHOOL STADIUM Athletic Fields Countywide- Update to Board of Supervisors -March 28, 2018 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of I AGENDA Meeting Date: March 28, 2018 Item Number: 3.F. Subiect: Work Session on the County and Chesterfield County Public Schools Supplemental Retirement Plans County Administrator's Comments: County Administrator: Board Action Requested: Staff will hold a work session on the County and Chesterfield County Public Schools Supplemental Retirement Plans. Summary of Information: There are two items related to supplemental retirement plans on the Board of Supervisors consent agenda. Information on both plans was presented and discussed at the March 12, 2018 Audit and Finance Committee. The work session will focus on plan revisions, none of which affect eligibility criteria, benefit payments, or liability calculations. Staff will also review a change to the Board's financial policies related to County and School trust fund payments and the timing of such payments. Preparer: Scott Zaremba Attachments: Cl Yes Title: Deputy County Administrator ■ No # a (D -4 8 March 28, 2018 Speakers List Afternoon Session 1. George Beadles 2. 3. 0 5. A CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: March 28, 2018 Item Number: 9.A. Subiect: Transportation Right of Way Update County Administrator's Comments: County Administrator: Board Action Requested: No action requested. Summary of Information: Staff will provide an update to the Board of Supervisors on the transportation right of way process. Preparer: Jesse Smith - Title: Director of Transportation Attachments: 1:1 Yes 0 No Right -of -Way Acquisition Process Board of Supervisors Meeting March 28, 2018 History — Chippenham Parkway (150) 1962 —study of circumferential routes 1969 — completed from Huguenot to 1-95 1989 — extended across the James River * The road was originally constructed with at - grade intersections. Interchanges were added as volumes necessitated. Chesterfield UR(UMEERENiIAI ROUTES '� LOCATION AND DESIGN STUDY INNER ROUTE MIDDLE CORRIDOR - OUTER CORRIDOR (NESTERTIEIO (GUN IY Chesterfield Circumferential Routes, Location and Design Study, 1962 3/28/2018 1 3/28/2018 History — Route 288 1966 — Chesterfield, Henrico, and eW».��----- Goochland studied several alignments su�rwrb WW 1969 — original alignment approved �'" ;pas xw1j. 1 g� g pp may.- w�w»s.iwo ro am zn 1978 —engineering begins �N 1989 — Environmental Impact Statement approved 2004 — Route 288 complete I 7 t Richmond Times -Dispatch, March 1997 LOCATION MAPCHESTERFIELD COUNTY �o. History — Route 288 1966 — Chesterfield, Henrico, and eW».��----- Goochland studied several alignments su�rwrb WW 1969 — original alignment approved �'" ;pas xw1j. 1 g� g pp may.- w�w»s.iwo ro am zn 1978 —engineering begins �N 1989 — Environmental Impact Statement approved 2004 — Route 288 complete I 7 t Richmond Times -Dispatch, March 1997 3/28/2018 ,INIA OE PAPTYE MT Ot TPARSPoPTAtIOR ��`. �. _ ___ n .i_ :END --- AEIOx�E xT .. Ri Gixt� �IxE Chesterfield Circumferential Routes, Location and Design Study, 1962 History — Powh ite Parkway (76) 1977 — included in the county's Transportation Plan 1986 — agreement executed with VDOT to construct extension as a toll road 1988 — open to traffic TRANSPORTAip PLAY H IIGR,.A.... wex Yes Ir I INITIAL ALIGNMENib CONSIDERED v�rl� r Transportation Plan Adopted by BOS lune 22, 1977 3 3/28/2018 History — East/West Freeway 1989 — added to the county's Thoroughfare Plan 2007 — required as a condition of Branner Station zoning 2012 — reaffirmed with Comp Plan update 2017 — county begins work to finalize alignment a CHESTERFIELD COUNTY THOROUGHFARE % PLAN 4 ftWitIRIOII CERTIFICATE - ' ° u At i r - - co, AP t 3 ' 6, 7'.i- :� .0e ca"M M&TH OF YTROIMIA To YlE °`_ �� salu�ei saw iYix/ 9URK%OR'9 CERTIEICRTE -"� OAKINS LAMING > Subdivision plat from 1985 showing "PROPOSED POWHITE" History — East/West Freeway 1989 — added to the county's Thoroughfare Plan 2007 — required as a condition of Branner Station zoning 2012 — reaffirmed with Comp Plan update 2017 — county begins work to finalize alignment a CHESTERFIELD COUNTY THOROUGHFARE % PLAN 4 3/28/2018 East/West Freeway — Next Steps • June 2018 — Finalize Environmental Assessment (EA) • July 2018 — Hold Public Hearing on EA • October 2018 — Receive Finding of No Significant Impact (FONSI) • November 2018 — request Board of Supervisors appropriate funds and authorize staff to move forward with right-of-way acquisition excluding eminent domain • January 2019 — begin working with willing landowners to acquire property rights 6y o°O^ �`�`4% •_•��.pb /MlE1tlY17Ef 8EF6 EMILWTED P'•\` "''` �••d •° s}•� ,.-+' teir'�f e , y! �4-i—• _____'�,� ,� Y.« i � ��'� a.rSp•�.e.os . •d"•max • �.'b3Iy�t c ..' �.Ithall F1 .. `o S ,/;• dJt 4�n,i` �� •` A.yRRS..• t +• ••f �.r el ° :.�`(.�,r��,R�. '�:,'•N _ •�' � Nxpp tlVR xp o 1�; 'Y. VO 'SxJ R14 ��• GSCO.10fL"� l-Wk� Gobi. M East/West Freeway — Next Steps • June 2018 — Finalize Environmental Assessment (EA) • July 2018 — Hold Public Hearing on EA • October 2018 — Receive Finding of No Significant Impact (FONSI) • November 2018 — request Board of Supervisors appropriate funds and authorize staff to move forward with right-of-way acquisition excluding eminent domain • January 2019 — begin working with willing landowners to acquire property rights 6y Right -of -Way Process • Follow the Relocation Assistance and Real Property Acquisition Policies Act of 1970 (Uniform Act) to ensure property owners and tenants are treated fairly, equitably, and receive relocation assistance • Appraisal and independent appraisal review • Must seek similar housing (i.e. size, acreage, school district) • Minimal number of residential relocations anticipated • Would only seek voluntary conveyances Future — Powhite Parkway Extension to 360 1989 — added to the county's Thoroughfare Plan 2003 —two proposals submitted to VDOT through PPTA, both declined 2012 — reaffirmed with adoption of the Comprehensive Plan * Most of the right-of-way for the extension has been dedicated or committed through the zoning process 3/28/2018 CHESTERFIELD • BOARD • SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 28, 2018 Item Number: 11.A.1. Subiect: Set Date for Public Hearing to Consider the Northern Jefferson Davis Special Area Plan County Administrator's Comments: County Administrator:. Board Action Requested: Set a public hearing on this item for April 25, 2018. Summary of Information: The draft Northern Jefferson Davis Special Area Plan was started in June 2015. Development of this unique plan was based upon extensive community input and the help of numerous county departments. This is the county's first revitalization plan, and the recommendations it contains will be useful in future revitalization planning efforts across the county. The plan represents a vibrant new vision for the future of this community, one that will be brought about by a partnership between the community, private sector, non-profit agencies and the county. The Planning Commission, after a public hearing held on February 20, 2018, recommended approval of the draft plan subject to the inclusion of previously incorporated mutually beneficial relationship language into the Implementation section. This request is included in the attached draft. In addition, the Commission stated their desire to initiate a steering committee with implementation timeline and draft design standards ordinances, as recommended in the plan, within 30 days of adoption of the plan by the Board. Staff will present the draft plan to the Board and be ready to answer any questions the Board may have. Staff has attached the plan with the work session agenda item. Preparer: Andrew G. Gillies Title: Director of Planning Attachments: Fl Yes ■ No 123, CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: March 28, 2018 Item Number: 11.A.2. Subiect: Amendment, Restatement, and Approval of the School Board Supplemental Retirement Plan County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve the amendment and restatement of the School Board Supplemental Retirement Plan. Summary of Information: Chesterfield County Schools has a supplemental retirement plan for eligible school board employees as is permitted by the State and County codes. The supplemental retirement plan is subject to review and approval of the Board of Supervisors. Under Section 2-78 of the County Code, the Schools may make changes to the Plan documents which are mandated by the Internal Revenue Code and related regulations. These kinds of changes must be made and need not be reviewed by the Board of Supervisors. Other substantive changes to the SRP Plan must be approved by the Board of Supervisors. The attached plan document reflects changes to the Plan for the Board of Supervisor's consideration. Except for one minor amendment to address a tax code matter the amendments provide clarifying language to the plan last approved by the Board of Supervisors in April 2017. School administrative staff have worked with County staff to develop the amendments. The purpose of the proposed amendments is to align the terminology in the plan with School procedures and practices. There is also a recommended amendment related to funding the trust. None of the proposed changes affect eligibility criteria, benefit payments, or liability calculations. The proposed amendments are attached to the item. Preparer: Allan M. Carmody Title: Finance Director Attachments: ■ Yes No # ".JQ. Supplemental Retirement Program for Employees of Chesterfield County Public Schools Amendment and Restatement Effective July 1, 2017 Table of Contents Page Introduction....................................................................................................................................1 Article1 Definitions..................................................................................................................2 Section 1.1 Actuarial Equivalent.............................................................................................2 Section1.2 Beneficiary............................................................................................................2 Section1.3 Contributions.........................................................................................................2 Section 1.4 Defined Benefit Plan.............................................................................................2 Section 1.5 Section 3.1 Defined Contribution Plan....................................................................................3 Section1.6 Section 3.2 Retirement Age.....................................................................................................3 Section1.7 Section3.3 Effective Date.......................................................................................................3 Section1.8 Section 3.4 Employee..............................................................................................................3 Section1.9 Section 3.5 Employer...............................................................................................................3 Section1.10 Fiduciary...............................................................................................................3 Section 1.11 Final Annual Compensation.................................................................................3 Section 1.12 Full -Time Regular Employee...............................................................................4 Section1.13 Fund......................................................................................................................4 Section1.14 IRC........................................................................................................................4 Section1.1.5 [Reserved].............................................................................................................4 Section1.16 Limitation Year.....................................................................................................4 Section 1.17 Normal Retirement Age........................................................................................4 Section1.18 Participant.............................................................................................................4 Section1.19 Plan.......................................................................................................................5 Section 1.20 Plan Administrator................................................................................................5 Section1.21 Plan Year...............................................................................................................5 Section 1.22 Total and Permanent Disability or Totally and Permanently Disabled ................5 Section1.23 Trust Agreement...................................................................................................5 Section1.24 Trustee...................................................................................................................5 Section 1.25 Year of Service.....................................................................................................5 Article 2 Eligibility and Participation.....................................................................................6 Section 2.1 Eligibility for Participation...................................................................................6 Section 2.2 Eligibility for Benefits..........................................................................................6 Section2.3 Participation..........................................................................................................7 Section 2.4 Status of Participant Receiving Benefits...............................................................7 Section 2.5 Break in Service Requirement..............................................................................7 Article 3 Supplemental Retirement Benefits..........................................................................8 Section 3.1 Supplemental Retirement Benefit.........................................................................8 Section 3.2 Disability Benefit................................................................................................10 Section3.3 Death Benefit......................................................................................................10 Section 3.4 Vesting/Extension of Service Requirement........................................................10 Section 3.5 Election of Payment Option................................................................................10 114 Section 3.6 Rollover Distributions.........................................................................................1 l Section 3.7 Disciplinary Action.............................................................................................12 Section3.8 USERRA.............................................................................................................12 Article4 Funding....................................................................................................................13 Section 4.1 Contributions by the Employer...........................................................................13 Section4.2 Trust Fund...........................................................................................................13 Article 5 Fiduciaries and Administration of the Plan.........................................................14 Section 5.1 General .............................. Section 5.2 Employer Responsibilities Section 5.3 Trustee ............................... Section 5.4 Plan Administrator............ Section 5.5 Claims for Benefits ........... Section 5.6 Claims Procedures ............ Section 5.7 Records/Reports................ Section 5.8 Missing Persons ................ Section 5.9 Audits ................................ ...............................14 ...............................14 ...............................14 ...............................15 ...............................16 ...............................16 ...............................17 ...............................18 ...............................18 Article 6 Maximum Benefits and Required Distribution of Benefits.................................19 Section 6.1 Maximum Retirement Benefit............................................................................19 Section 6.2 Required Distribution of Benefits.......................................................................1.9 Article 7 Amendment and Termination of the Plan............................................................22 Section 7.1 Amendment of the Plan Section 7.2 Termination of the Plan .22 .22 Article8 Miscellaneous...........................................................................................................23 Section 8.1 Governing Law Section 8.2 Construction .......................... Section 8.3 No Employment Contract ..... Section 8.4 Receipt Prior to Payment ...... Section 8.5 Payments to Incompetents .... Section 8.6 Non -alienability of Benefits.. Section 8.7 Domestic Relations Order..... Section 8.8 Merger of Plans ..................... Section 8.9 Mistake of Fact ..................... Section 8.10 Exclusive Benefit .................. Section 8.11 Expenses ............................... Section 8.12 Counterparts .......................... .............................................................................23 .............................................................................23 .............................................................................23 .............................................................................23 .............................................................................23 .............................................................................23 .............................................................................24 .............................................................................27 .............................................................................27 ...........................................................................:.27 .............................................................................27 .............................................................................29 Adoptionof the Plan....................................................................................................................30 t10 01. Z. Introduction Effective July 1, 1995, the Chesterfield County School Board adopted the Early Retirement Incentive Plan for Employees of Chesterfield County Schools for the benefit of employees eligible to participate therein. Subsequent to that date, the name of the Plan was changed to the "Supplemental Retirement Program for Employees of Chesterfield County Public Schools." The Plan is hereby amended and restated generally effective July 1, 2017 in order to incorporate prior amendments to the Plan and make certain other changes. The purpose of the Supplemental Retirement Plan for Employees of Chesterfield County Public Schools (hereinafter referred to as the "Plan") is to provide Supplemental retirement benefits for eligible employees. Benefit payments received by a Participant during the period of time the Participant is providing services to the Employer in a temporary, part-time position shall be made from the general assets of the Employer. Thereafter, benefit payments received by the Participant shall be considered made from a pian qualified under Section 401(a) of the Internal Revenue Code of 1986 ("IRC"), as amended. The Plan is a "governmental plan" under IRC Section 414(d) and Section 3(32) of the Employee Retirement Income Security Act of 1974, as amended ("ERISA"). As a "governmental plan" under ERISA, the Plan is exempt from the provisions of Title I of ERISA. It is intended that this Plan, together with the Trust Agreement established to cavy out the funding of the Plan, provided that the Employer has sufficient funds to meet its obligations hereunder as set forth under applicable law, meet all applicable requirements of the IRC and, wherever possible, the Plan shall be interpreted to comply with the terms of the IRC and all formal regulations and rulings issued under the IRC. Article 1 Definitions As used herein and in the concomitant Trust Agreement, unless otherwise required by the context, the following words and phrases shall have the following meanings: Section 1.1 Actuarial Equivalent Actuarial Equivalent means the equivalent value of a benefit under the Plan (i.e., the value of the benefits provided under the terms of the Plan to a Participant or Beneficiary) when computed on the basis of the actuarial assumption factors denoted in Appendix A. The actuarial assumption factors denoted in Appendix A must be utilized whenever the amount of any Plan benefit is to be determined on the basis of actuarial assumptions. Section 1.2 Beneficiary Beneficiary means any person designated by a Participant or otherwise entitled to receive such benefits as may become payable under the provisions of the Plan after the death of such Participant. The designation of a Beneficiary shall be made on forms provided by the Plan Administrator, and such forms shall be maintained in files held by the Plan Administrator. From time to time, a Participant may change his Beneficiary by written notice to the Plan Administrator. Upon such change, the rights of all previously designated Beneficiaries to receive any benefits under the Plan shall cease. If there is no valid and current Beneficiary designation on file with the Pian Administrator at the date of death of the Participant, any death benefits which would have been payable to the Beneficiary shall be payable to the Participant's spouse, if any; if none, equally to the Participant's surviving children, if any; or if none, then to the Participant's estate. Subject to applicable law, the interpretation of the Plan Administrator with respect to any Beneficiary designation shall be binding and conclusive upon all parties, and no person who claims to be a Beneficiary, or any other person, shall have any right to question any action of the Plan Administrator, which in the judgment of the Plan Administrator fulfills the intent of the Participant who filed such designation. Section 1.3 Contributions Contributions means the payments as provided herein by the Employer to the Fund. Section 1.4 Defined Benefit Plan Defined Benefit Plan means a plan established and qualified under IRC Section 401 or 403, except to the extent it is, or is treated as, a Defined Contribution Plan. 2 00:12 Section 1.5 Defined Contribution Plan Defined Contribution Plan means a plan established and qualified under IRC Section 401 or 403 which provides for an individual account for each Participant therein and for benefits based solely on the amount contributed to each Participant's account and any income and expenses or gains or losses (both realized and unrealized) which may be allocated to such accounts. Section 1.6 Retirement Age Retirement Age means the date a Participant shall become eligible for benefits under this Plan as described in Section 2.2. Section 1.7 Effective Date Effective Date means July 1, 1995, or such later date as of which an Employer adopts the Plan for its Employees. The Effective Date of this amended and restated Plan is July 1, 2017. Section 1.8 Employee Employee means any person who is employed by the Employer on a full-time basis under the terms of an annual employment contract or notification of assignment, except any person considered a Leased Employee within the definition of IRC Section 414(n). Section 1.9 Employer Employer means the Chesterfield County Public Schools or any successor to such entity. Section 1.10 Fiduciary Fiduciary means the Employer, Trustee, Plan Administrator and any individual, corporation, firm or other entity which assumes in accordance with Article 5 responsibilities of the Employer, Trustee or Plan Administrator respecting management of the Plan or the disposition of its assets. Section 1.11 Final Annual Compensation Final Annual Compensation means, for any Employee, the annual rate of contract compensation in effect at the commencement of retirement paid by the Employer including: (a) any portion of said Employee's contract compensation which would be due and payable had he not signed a salary reduction agreement in order to participate in a tax sheltered annuity program pursuant to IRC Section 403(b); (b) any amount which said Employee could have elected to receive as cash in the current year as taxable income in lieu of a non-taxable benefit under a plan which is maintained pursuant to IRC Section 125; and (c) effective on or after January 1, 2010, any amount paid to said Employee as differential wage payments (as defined in IRC Section 414(u)(12)(D)) during a period of qualified military service (as defined in IRC Section 414(u)(5)). Final Annual Compensation shall exclude any contributions by the Employer to this or any other employee benefit program, other than the amount(s) specifically stated herein. In no event shall Final Annual Compensation as hereinbefore determined exceed the dollar limitation or such adjusted amount as may be determined by the Secretary of Treasury pursuant to IRC Section 401(a)(17) from time to time, provided that the adjustment determined as of any January 1 of a calendar year by the Secretary of Treasury shall be effective for Plan Years beginning in such calendar year. The change in the dollar limitation under IRC Section 401(a)(17) required by the Omnibus Budget Reconciliation Act of 1993 shall have no force and effect, and any required adjustment to the limitation shall not be considered an amendment to this Plan, until July 1, 1996. For an Employee who begins receiving benefits under the Plan on or after July 1, 2017, the term Final Annual Compensation shall not exceed $95,000.00 for the purpose of calculating such benefits in accordance with Section 3.1. Section 1.12 Full -Time Regular Employee Full -Time Regular Employee means any Employee hired to work the normal, full-time thirty (30) to forty (40) hour workweek on a regular basis. Section 1.13 Fund Fund means the trust fund created in accordance with Article 6. Section 1.14 IRC IRC means the Internal Revenue Code of 1986, as amended from time to time. Any reference to any section of the IRC shall be deemed to include any applicable regulations and rulings pertaining to such section and also shall be deemed a reference to comparable provisions of future laws. Section 1.15 [Reserved] Section 1.16 Limitation Year Limitation Year means the twelve (12) month period commencing on July 1 and ending on June 30. Section 1.17 Normal Retirement Age Normal Retirement Age as determined in Section 6.2. Section 1.18 Participant Participant means any Employee who becomes a Participant as provided in Article 2. 4 012 Section 1. 19 Plan Plan means the Supplemental Retirement Program for Employees of Chesterfield County Public Schools, formerly the Early Retirement Incentive Plan for Employees of Chesterfield County Schools, as contained herein or as duly amended. Section 1.20 Plan Administrator Plan Administrator means the administrator of the Plan provided for in Article 5. If a Plan Administrator is not so appointed, the Employer shall be deemed to be the Plan Administrator. Section 1.21 Plan Year Plan Year means each twelve (12) month period beginning on July 1 and ending on the following June 30. Section 1.22 Total and Permanent Disability or Totally and Permanently Disabled Total and Permanent Disability or Totally and Permanently Disabled means the total incapacity of a Participant due to bodily injury or physical or mental disease to such an extent as to render it impossible for him to perform his customary or other comparable duties with the Employer as determined by the Plan Administrator on the basis of competent medical advice and such other evidence as the Plan Administrator may deem sufficient in accordance with uniform principles consistently applied. Section 1.23 Trust Agreement Trust Agreement means the agreement entered into between the Employer and the Trustee pursuant to Article 4. Section 1.24 Trustee Trustee means such individual, individuals or financial institution, or a combination of them as shall be designated in the Trust Agreement to hold in trust the assets of the Plan and shall include any successor Trustee to the Trustee initially designated thereunder. Section 1.25 Year of Service Year of Service means for any Employee a stated twelve (12) month period during which the Employee is credited with a year of service under the Virginia Retirement System. Article 2 Eligibility and Participation Section 2.1 Eligibility for Participation Each Full -Time Regular Employee on July 1, 1995,.and each person who becomes a Full -Time Regular Employee after such date and before July 1, 2013, shall become a Participant on his date of employment. Each person who becomes a Participant shall remain a Participant as long as he is entitled to future benefits under the terms of the Plan. An Employee hired or rehired with an effective date on or after July 1, 2013 is not eligible to participate in the SRP Plan. Section 2.2 Eligibility for Benefits Each Participant on July 1, 1995, and each person who becomes a Participant after such date and before July 1, 2013, shall become eligible for benefits provided hereunder provided the Participant meets the following requirements: (a) the Employee is a full-time employee of the Employer retiring from a covered position under the Virginia Retirement System; (b) effective for benefits commencing on or after August 1, 2004, the Employee retires from the Virginia Retirement System as of July 1 of a given year; (c) the Employee has attained at least the age of fifty-five (55), or the age of sixty (60) if hired after 2010, prior to completing the service described in Section 3.1(a); (d) the Employee is not eligible for disability retirement benefits under the Virginia Retirement System; (e) the Employee has completed at least twenty (20) Years of full-time Service with the Employer, or at least fifteen (15) Years of full-time Service but only if the Employee is 65 years of age or greater prior to completing the service described in Section 3.1(a), of which five (5) Years of Service must have been completed immediately prior to retirement; (f) the Employee has completed at least twenty (20) years of service as defined in the Virginia Retirement System; and (g) effective for benefits commencing on or after August 1, 2004, the Employee complies with the break in service requirement set forth in Section 2.5. (h) effective for benefits commencing on or after July 1, 2017, only One Hundred Seventy -Five (175) Participants annually shall become eligible for benefits under the Plan. For each Participant that submits a written form expressing an intent to participate the Plan Administrator, or its designee, shall rank the Participants that apply for benefit commencement by age from oldest (highest) to youngest (lowest) and the highest -ranked 175 Participants each year shall become eligible to receive benefits under the Plan. In the event of a tie, the Participant who first 6 0601-30 submitted a written form expressing the intent to participate application for benefit commencement shall become eligible. Participants who are not eligible to commence benefits in a given year will be permitted to apply for benefit commencement in subsequent years. Upon meeting the requirements specified in this Section and upon the completion of the service rendered in a temporary, part-time position classification, as required under Section 3. 1, the Participant will attain "Retirement Age." Notwithstanding any provision of the Plan to the contrary, in no event shall any period of employment with the Employer after July 1, 2014 by a person who becomes a Participant on or after July 1, 2013 be considered Years of Service for purposes of the Plan. Section 2.3 Participation Each Participant shall be eligible for Plan benefits beginning with the date he first meets the requirements in Section 2.2. In order to commence a benefit, a Participant must submit a written application for benefit commencement to the Plan Administrator, or its designee, at least 90 days prior to the anticipated date of retirement as a Full -Time Regular Employee. Section 2.4 Status of Participant Receiving Benefits A Participant receiving benefits under the Plan shall be considered a temporary, part-time Employee and shall not be considered a Full -Time Regular Employee. Section 2.5 Break in Service Requirement As a condition of receiving benefits under the Plan, effective for benefits commencing on or after August 1, 2004, a Participant shall be required to comply with a break in service period. Such break in service shall occur immediately prior to the commencement of the temporary, part-time period of service required under Section 3.1. The Participant shall not be allowed to perform any services for the Employer, including temporary work assignments, from the VRS retirement date through the break in service. A Participant who fails to comply with the break in service requirement shall no longer be eligible for benefits under the Plan. The break in service requirement for each employment classification is as follows: I 0 -month employees Calendar month of September 11 -month employees Calendar month of August 12 -month employees Calendar month of July Article 3 Supplemental Retirement Benefits Section 3.1 Supplemental Retirement Benefit (a) Upon commencing benefits under the Plan, a Participant shall provide service to the Employer in a temporary, part-time position classification, for the period specified herein below, in the same position as when the Participant was last employed by the Employer as a Full -Time Employee, or in a position no more than two pay grades from the position in which the Employee was last employed as a Full -Time Employee. (1) A Participant shall be required to fulfill all work assignments and obligations associated with the temporary, part-time assignment and work the time period required prior to the end of the fiscal year. A maximum of one day of approved leave per month during the required work period may be granted for unforeseen emergencies. Participants will not be compensated for days remaining unused at the end of the required work period. (2) Participants shall be accountable to the supervisor, building or departmental administrator in all ways applicable to active Employees. (3) A Participant shall be given no credit for days beyond those worked nor for which the Participant is ineligible. (4) Participants may not work for any other VRS covered employer during their SRP work period. (5) A Participant failing to comply with these requirements will be terminated from the SRP program. (b) The Participant shall receive a retirement benefit which shall commence as of the date the Participant commences temporary, part-time employment under the provisions of the Plan. In the event the retirement benefit results in a lower payment than the federal minimum wage rate, the Participant shall be paid at the federal minimum wage rate while working. In this event, the balance of the 175% shall be spread equally over the remaining payout period. (c) For a Participant whose period of service required under this Section commences after August 1, 2004, and before July 1, 2017, the amount of the monthly benefit shall equal one hundred and seventy-five percent (175%) of Final Annual Compensation divided by the number of months in the payout period. The minimum monthly benefit shall be fifty dollars ($50). One-half of the monthly benefit shall be paid twice a month during the period the Participant is working in a temporary, part-time position, and the monthly benefit shall be paid in monthly installments thereafter. The benefit shall be paid for a minimum period of five (5) years. The period of service required to receive benefits under the Plan shall be based on the Participant's employment classification and shall be as follows: 10 -MONTH EMPLOYEES—The Participant shall provide services to the Employer in a temporary, part-time position classification for all student instructional days during the school year from October through June. The Participant shall not be eligible for overtime or any temporary work assignments or supplements during such period of service. 11 -MONTH EMPLOYEES—The Participant shall provide services to the Employer in a temporary, part-time position classification for all student instructional days during the school year, as well as any work days in September prior to the beginning of the school year. The Participant shall not be eligible for overtime or any temporary work assignments or supplements during such period of service. 12 -MONTH EMPLOYEES—The Participant shall provide services to the Employer in a temporary, part-time classification, up to a maximum of eight (8) hours per day, for all work days from August through June. The Participant shall not be required to perform services during the Spring Break week. The Participant shall not be eligible for overtime or any temporary work assignments or supplements during such period of service. (d) For a Participant whose period of service required under this Section commences after August 1, 2017, the amount of the monthly benefit shall equal one hundred and seventy-five percent (175%) of Final Annual Compensation divided by the number of months in the payout period. One-half of the monthly benefit shall be paid twice a month during the period the Participant is working in a temporary, part-time position, and the monthly benefit shall be paid in twelve (12) monthly installments thereafter. The payout period shall be a minimum period of seven (7) years unless the period is reduced in accordance with the requirements of Section 3.1(b). The period of service required to receive benefits under the Plan shall be based on the Participant's employment classification and shall be as follows: 10 -MONTH EMPLOYEES—The Participant shall provide services to the Employer in a temporary, part-time position classification for all student instructional days during the school year from October through June. The Participant shall not be eligible for overtime or any temporary work assignments or supplements during such period of service. 11 -MONTH EMPLOYEES—The Participant shall provide services to the Employer in a temporary, part-time position classification for all student instructional days during the school year, as well as any work days in September prior to the beginning of the school year. The Participant shall not be eligible for overtime or any temporary work assignments or supplements during such period of service. 12 -MONTH EMPLOYEES—The Participant shall provide services to the Employer in a temporary, part-time classification, up to a maximum of eight (8) hours per day, for all work days from August through June. The Participant shall not be required to perform services during the Spring Break week. The Participant shall not be eligible for overtime or any temporary work assignments or supplements during such period of service. Section 3.2 Disability Benefit Upon the Total and Permanent Disability of a Participant during the period of service required under Section 3. 1, such Participant shall receive payment based on pre -retirement salary for the period of service actually worked and no additional benefits shall be payable from the Plan. Section 3.3 Death Benefit Upon the death of a Participant during the period of service required under Section 3. 1, such Participant shall receive payment based on pre -retirement salary for the period of service actually worked and no additional benefits shall be payable from the Plan. Section 3.4 Vesting/Extension of Service Requirement a) A Participant shall be fully vested upon the attainment of Retirement Age as specified in Section 2.2. Prior to the completion of the period that the Participant is providing services to the Employer in a temporary, part-time position as provided hereunder, the Participant's benefit shall be paid from the general assets of the Employer. In the event the Participant does not, for any reason, complete the service required under Section 3. 1, the benefits provided hereunder shall be forfeited. b) Notwithstanding the provisions of 3.4 a), Participants whose period of service required under Section 3.1 is performed in calendar year 2005 or later, in the event the Participant does not complete the service required due to a documented temporary medical condition, the period under which the service required may be completed shall be extended for a period ending not later than the last day of the calendar year during which the required service was to have been completed. The sufficiency of such documentation of temporary medical condition shall be determined by the Plan Administrator at the Plan Administrator's discretion but based on uniform and nondiscriminatory standards. Benefit payments made after the completion of the period that the Participant is providing services in a temporary, part-time position shall be made from the Fund. Section 3.5 Election of Payment Option A Participant shall make elections on payment options under Section 3.1 by signed application to the Plan Administrator at least 90 days prior to the anticipated date of retirement as a full-time employee of the Employer or as otherwise determined appropriate by the Plan Administrator. Such election shall be made on forms provided by the Plan Administrator. The Participant shall elect among the options set forth in Section 3.1, and he shall also elect the length of the payment period. After retirement benefit payments have commenced, no future elections or revocations of an option or payout period will be permitted under any circumstances. 10 0,134 Section 3.6 Rollover Distributions Notwithstanding any provision of the Plan to the contrary that would otherwise limit a Distributee's election under this Article, a Distributee may elect, at the time and in the manner prescribed by the Employer, to have any portion of an Eligible Rollover Distribution paid directly to an Eligible Retirement Plan specified by the Distributee in a Direct Rollover. (a) Definitions. (i) An Eligible Rollover Distribution is any distribution of all or any portion of the balance to the credit of the Distributee, except that an Eligible Rollover Distribution does not include: any distribution that is one of a series of substantially equal periodic payments (not less frequently than annually) made for the life (or life expectancy) of the Distributee or the joint lives (or joint life expectancies) of the Distributee and the Distributee's designated Beneficiary, or for a specified period of ten (10) years or more; and any distribution to the extent such distribution is required under IRC Section 401(a)(9). For purposes of the preceding sentence, a portion of a distribution shall not fail to be an Eligible Rollover Distribution merely because the portion consists of after-tax employee contributions which are not includible in gross income. However, such portion may be paid only to an individual retirement account or annuity described in IRC Section 408(a) or (b), or to a qualified defined contribution plan described in Section 401(a) or 403(a) that agrees to separately account for amounts so transferred, including separately accounting for the portion of such distribution which is includible in gross income and the portion of such distribution which is not so includible. (ii) An Eligible Retirement Plan is an individual retirement account described in IRC Section 408(a), an individual retirement annuity described in IRC Section 408(b), an annuity plan described in IRC Section 403(a), a qualified trust described in IRC Section 401(a), an eligible deferred compensation plan described in IRC Section 457(b) which is maintained by an eligible employer described in IRC Section 457(e)(1)(A), or an annuity contract described in IRC Section 403(b), that accepts the Distributee's Eligible Rollover Distribution. Also, an Eligible Retirement Plan includes a Roth IRA, as defined in IRC Section 408A(b). (iii) Distributee: A Distributee means the Employee or former Employee, the Employee's or former Employee's surviving spouse and the Employee's or former Employee's spouse or former spouse who is the alternate payee under a qualified domestic relations order, as defined in IRC Section 414(p), with regard to the interest of the spouse or former spouse. A Distributee shall include a Beneficiary who at the time of the Employee's death was neither the spouse nor former spouse of the Employee. For such Distributee, a direct rollover is payable only to an individual retirement account or individual retirement annuity (IRA) that has been established on behalf of the Beneficiary as an inherited IRA (within the meaning of IRC Section 408(d)(3)(C)). (iv) Direct Rollover: A Direct Rollover is a payment by the Plan to the Eligible Retirement Plan specified by the Distributee. Section 3.7 Disciplinary Action During his temporary, part-time assignment, a Participant shall be required to meet satisfactory performance standards established by the Employer and shall be accountable to the supervisor, building, or departmental administrator in all ways applicable to Full -Time Regular Employees. If dismissed by the Employer during his temporary, part-time assignment, the Participant shall receive payment based on pre -retirement salary only for the period of service actually worked, and no additional benefits shall be payable from the Plan. Section 3.8 USERRA Notwithstanding any provision of this Plan to the contrary, effective December 12, 1994,. contributions, benefits and service credit with respect to qualified military service will be provided in accordance with IRC Section 414(u). If a Participant dies while performing qualified military service, as defined under the Uniformed Services Employment and Reemployment Rights Act ("USERRA"), the Participant shall be treated as having died while an active participant in the Plan. However, the Participant will not receive accruals for the period of military leave. In the event the Employer pays differential pay, the differential pay will be included in compensation for purposes of limitations under Code Section 415. 12 Article 4 Funding Section 4.1 Contributions by the Employer The entire cost of benefits under the Plan shall be borne by the Employer. Benefits provided to Participants during the period of service required under Section 3.1 shall be provided from the general assets of the Employer; thereafter, benefits under the Plan shall be provided through the Fund. The Employer will make its Contributions in such actuarially determined amounts as shall be sufficient to provide the benefits of the Plan as may be required by law, provided that the Employer has sufficient funds to meet its obligations hereunder as set forth under applicable law. Furthermore, the Employer shall make an annual contribution to the Fund from year-end surplus balances above $3.0 million (after set -asides for encumbrances and planned debt service reserves). The annual contribution amount shall be equal to $2.0 million unless the year-end surplus balance is less than $5.0 million in which case the Employer shall make an annual contribution to the Fund equal to the amount of year-end surplus exceeding $3.0 million. Any deviation from this contribution will be considered a Plan amendment that must be approved by the Chesterfield County Board of Supervisors. Contributions shall be made to ensure a funded ratio of 80% no later than 2027. So long as the funded ratio of at least 80% is obtained and maintained, this contribution can be discontinued. This contribution shall be reinstated, however, if the funded ratio ever falls below 80% and shall continue until the 80% funding ratio is again obtained and maintained. In addition to the provisions of this Section 4. 1, if the Employer fails for any reason to make a contribution described in this section, or elsewhere in this Plan, the Chesterfield County Administrator shall withhold and adjust appropriations to the Employer in a sufficient amount so that the Chesterfield County Administrator can make the contribution. Section 4.2 Trust Fund The Employer shall enter into an agreement with the Trustee (the Trust Agreement) whereunder the Trustee will receive, invest and administer as a trust fund all Contributions made under this Plan. The provisions of such Trust Agreement are incorporated by reference as a part of the Plan, and the rights of all persons hereunder are subject to the terms of the Trust Agreement. The Trust Agreement specifically provides, among other things, for the investment and reinvestment of the Fund and the income thereof, management of the Fund, responsibilities and immunities of the Trustee, removal of the Trustee and appointment of a successor, accounting by the Trustee and disbursement of the Fund. 13 '°�,�'t�. `3:x.3 7 Article 5 Fiduciaries and Administration of the Plan Section 5.1 General Each Fiduciary who is delegated specific duties or responsibilities under the Plan or any Fiduciary who assumes such a position with the Plan shall discharge his duties solely in the interest of Participants and Beneficiaries and for the purpose of providing such benefits as stipulated herein to such Participants and Beneficiaries. In carrying out such duties and responsibilities, each Fiduciary shall act with the care, skill, prudence and diligence under the circumstances then prevailing that a prudent man acting in a like capacity and familiar with such matters would use in exercising such authority or duties. A Fiduciary may serve in more than one Fiduciary capacity and may employ one or more persons to render advice with regard to his Fiduciary responsibilities. If a Fiduciary is serving as such without compensation, all expenses reasonably incurred by such Fiduciary shall be reimbursed by the Employer or, at the Employer's direction, from the Fund, provided that the Fund has sufficient funds to meet its obligations hereunder as set forth under applicable law. A Fiduciary may delegate any of his responsibilities for the operation and administration of the Plan. In limitation of this right, a Fiduciary may not delegate any responsibilities as contained herein relating to the management or control of the Fund except through the employment of an investment manager as provided in Section 5.3 and in the Trust Agreement. Section 5.2 Employer Responsibilities The Employer established and maintains the Plan for the benefit of its Employees and of necessity retains control of the operation and administration of the Plan. In accordance with specific provisions of the Plan, the Employer has, as herein indicated, delegated certain of these rights and obligations to the Trustee and Plan Administrator and these parties shall be responsible solely for these delegated rights and obligations. The Employer shall supply such full and timely information for all matters relating to the Plan as the Plan Administrator, Trustee, member of the Administrative Committee, Chesterfield County Administrator, or any actuary, investment manager, or accountant engaged under the Plan, may request for the effective discharge of their respective duties. Section 5.3 Trustee Although the Trustee, in accordance with the Trust Agreement, has authority and discretion to manage and control the Fund, the Employer shall retain an investment manager to direct the Trustee with respect to the assets comprising the Fund and to advise the Administrative Committee. The Employer shall also retain an actuary to review and make recommendations concerning the Plan and the actuarial assumptions governing the Plan. 14 ,-3 Section 5.4 Plan Administrator The Employer shall appoint a Plan Administrator to hold office during the pleasure of the Employer. No compensation shall be paid from the Fund to the Plan Administrator for service as Plan Administrator. The Chesterfield Superintendent of Schools shall appoint a committee of six (6) persons, three of whom shall be selected by the County Administrator with one of the three being a citizen with investment or banking experience. Such committee shall be known as the Administrative Committee and shall, at a minimum, have delegated such duties and discretionary authority as specified herein. No compensation shall be paid from the Fund to members of the Administrative Committee for service on such Administrative Committee. In the event an Administrative Committee is appointed, the Administrative Committee shall choose from among its members a chairman and a secretary. Any action of the Administrative Committee shall be determined by the vote of a majority of its members. Either the chairman or the secretary may execute any certificate or other written direction on behalf of the Administrative Committee. The Administrative Committee shall, at a minimum: (a) compute and certify to the Employer at least annually the sums of money necessary and the sums of honey desirable to be contributed to the Fund, (b) consult with the Employer regarding the short -and -long- term liquidity needs of the Plan in order to exercise appropriate investment discretion, (c) determine, in accordance with professional standards, appropriate actuarial assumptions (including, but not limited to, investment return (interest or discounted rate) recommended by a professional actuary by reference to i) the average annual return of the fund over 10 or more years, ii) peer comparison with comparable plans, and iii) future investment return expectations as determined by a professional investment advisor; administrative and investment expenses; annual salary growth; retirement rates; rates of withdrawal (turnover); and mortality rates using standard actuary -selected mortality tables) which will govern whether contributions are adequate and appropriate, (d) advise the Employer on appropriate investment decisions and strategies to protect the sustainability of the Plan, (e) assist the Plan Administrator in reporting to the Employer and the Chesterfield County Board Supervisors, at least annually, on the financial health of the Plan which report shall make recommendations concerning necessary and advisable financial contributions to the Plan; and (f) assist the Plan Administrator in developing and updating, at least annually, an overall funding plan for the Plan, which will be submitted at least annually to the Employer and the Chesterfield County Administrator. In accordance with the provisions hereof, the Plan Administrator has been delegated certain administrative functions relating to the Plan with the duty and discretionary authority necessary to enable it properly to carry out such duties. The Plan Administrator shall have no power in any way to modify, alter, add to or subtract from, any provisions of the Plan. The Plan Administrator 15 shall have the duty and discretionary authority to construe the Plan and to determine all questions that may arise thereunder relating to (a) the eligibility of individuals to participate in the Plan, (b) the amount of retirement benefit or other benefits to which any Participant may become entitled hereunder, and (c) any situation not specifically covered by the provisions of the Plan. All disbursements by the Trustee, except for the payment of operating expenses of the Plan and Fund at the direction of the Employer as provided in Section 8.11, shall be made upon, and in accordance with, the written directions of the Plan Administrator. When the Plan Administrator is required in the performance of its duties hereunder to administer, construe or reach a determination under any of the provisions of the Plan, it shall do so on a uniform, equitable and nondiscriminatory basis. The Plan Administrator shall establish rules and procedures to be followed by Participants in filing applications for benefits and for furnishing and verifying proofs necessary to establish age, Years of Service, Final Annual Compensation, and any other matters required in order to determine their rights to benefits in accordance with the Plan. Section 5.5 Claims for Benefits All claims for benefits under the Plan shall be submitted to the Plan Administrator, which shall have the responsibility for determining the eligibility of any Participant for benefits. All claims for benefits shall be made in writing and shall set forth the facts which such Participant (the "applicant") believes to be sufficient to entitle him to the benefit claimed. The Plan Administrator may adopt forms for the submission of claims for benefits, in which case all claims for benefits shall be filed on such forms. The Plan Administrator shall provide applicants with all such forms. Upon receipt by the Plan Administrator of a claim for benefits, it shall determine all facts which are necessary to establish the right of an applicant to benefits under the provisions of the Plan and the amount thereof as herein provided. The Plan Administrator shall either approve or deny a claim and shall investigate all questionable claims. Upon request, the Plan Administrator shall afford any applicant the right of a hearing with respect to any finding of fact or determination related to any claim for benefits under the Plan. If any claim for benefits is denied, the applicant shall be notified of such decision in accordance with the provisions of Section 5.6. Section 5.6 Claims Procedures The applicant shall be notified in writing of any adverse decision with respect to his claim within sixty (60) days after its submission. The notice shall be written in a manner calculated to be understood by the applicant and shall include: (a) The specific reason or reasons for the denial; (b) Specific references to the pertinent Plan provisions on which the denial is based; (c) A description of any additional material or information necessary for the applicant to perfect the claim and an explanation why such material or information is necessary; and 16 0601110 (d) An explanation of the Plan's claim review procedures. If special circumstances require an extension of time for processing the initial claim, a written notice of the extension and the reason therefor shall be furnished to the applicant before the end of the initial sixty (60) day period. In no event shall such extension exceed ninety (90) days. If a claim for benefits is denied or the applicant has no response to such claim within sixty (60) days of its submission (in which case the claim for benefits shall be deemed denied), the applicant or his duly authorized representative, at the applicant's sole expense, may appeal the denial to the Plan Administrator within thirty (30) days of the receipt of written notice of the denial or thirty (30) days from the date such claim is deemed denied. In pursuing such appeal, the applicant or his duly authorized representative may: (e) request in writing that the Plan Administrator review the denial; (f) review pertinent documents; and (g) submit issues and comments in writing. The decision on review shall be made within thirty (30) days of receipt of the request for review, unless special circumstances require an extension of time for processing, in which case a decision shall be rendered as soon as possible but not later than sixty (60) days after receipt of the request for review. If such an extension of time is required, written notice of the extension shall be furnished to the applicant before the end of the original thirty (30) day period. The extension notice shall indicate the special circumstances requiring an extension of time and the date by which the Plan Administrator expects to render the decision on review. The decision on review shall be made in writing, shall be written in a manner calculated to be understood by the applicant, and, if the appeal is denied, shall include: (h) the specific reason or reasons for the denial; (i) specific references to the pertinent Plan provisions on which the denial is based; and (j) a statement that the applicant is entitled to receive, upon request and free of charge, reasonable access to, and copies of, all documents, records, and other information relevant to the applicant's claim for benefits. Section 5.7 Records/Reports All acts and determinations of the Plan Administrator shall be duly recorded, and all such records and other documents as may be necessary in exercising its duties under the Plan shall be preserved in the custody of the Plan Administrator. Such records and documents at all times shall be open for inspection to, and for the purpose of making copies by, any person designated by the Employer or the Chesterfield County Administrator, to the extent permitted by law. The Plan Administrator shall provide such timely information, resulting from the application of its 17 responsibilities under the Plan, as needed by the Trustee, actuary and accountant, if any, engaged on behalf of the Plan by the Employer for the effective discharge of their respective duties. The Plan Administrator shall submit, at least annually, to the Employer, the Chesterfield County Board of Supervisors, the Chesterfield County Administrator, and the Audit and Finance Committee, reports describing the financial health of the Plan, including the financial forecast for the Plan; contributions both which must be made and also which it would be advisable to make to the Fund in order to achieve and sustain the Plan at a minimum funded ratio of 80%; the performance of the Plan and the Fund as compared to projections and expectations contained in the previous year's financial forecast; and any other information which should be reported in order to provide a complete description of the financial health of the Plan. Section 5.8 Missing Persons The Plan Administrator shall make a reasonable effort to locate all persons entitled to benefits under the Plan; however, notwithstanding any provision in the Plan to the contrary, if after a period of five (5) years from the date such benefit is due, any such person entitled to benefits has not been located, his rights under the Plan shall be forfeited. Before this provision becomes operative, the Plan Administrator shall send a certified letter to such person at his last known address advising him that his interest or benefits under the Plan shall be forfeited. However, if a person subsequently makes a valid claim with respect to such forfeited benefits, his right to benefits shall be reinstated. Section 5.9 Audits The Chesterfield County Internal Auditor shall have access to all records of the SRP Program, upon request for such records to the Plan Administrator, in order to conduct audits of the SRP Program. 18 2 Article 6 Maximum Benefits and Required Distribution of Benefits Section 6.1 Maximum Retirement Benefit (a) Notwithstanding any provisions of the Plan, the maximum annual benefit to which a Participant is entitled to under the Plan shall not, in any Limitation Year, exceed the applicable limitation of IRC Section 415, as adjusted in accordance with IRC Section 415(d). Such Section 415, to the extent applicable to governmental plans within the meaning of IRC Section 414(d), is hereby incorporated by reference. (b) If the maximum annual benefit under this Plan (but for this Section) would exceed the limitations of IRC Section 415(f) (after aggregating the benefits payable under this Plan and the benefits payable under the Virginia Retirement System or any other Defined Benefit Plan maintained by the Employer), the maximum annual benefit under this Plan shall be reduced prior to the reduction of the maximum annual benefit under any other Defined Benefit Plan maintained by the Employer. (c) In the event that the annual pension otherwise payable to a Participant who has retired or terminated employment has been limited by Section 415(b) as it existed at his retirement or termination date, his annual pension shall be increased, pursuant to IRC Section 415(d)(1)(A), but only to the amount of the original benefit. (d) The Uruguay Round Agreement Act of 1994 ("GATT") which made changes to IRC Section 415(b)(2)(E) shall not be applicable for benefits accrued prior to July 1, 2000. The Employer elects Method Three of Q&A 14 of Rev. Rul. 98-1 to comply with the requirements of IRC Section 415. Section 6.2 Required Distribution of Benefits Unless the Participant otherwise elects under the provisions of the Plan, any payment of benefits to the Participant shall begin not later than sixty (60) days after the close of the Plan Year in which occurs the latest of: (a) the date on which the Participant attains his normal retirement age as determined under the Virginia Retirement System; (b) the tenth (10th) anniversary of the date the Employee becomes a Participant; and (c) the date the Participant terminates his service with the Employer. Notwithstanding anything contained herein to the contrary, the entire interest of each Participant shall begin to be distributed not later than the later of (i) April 1 of the calendar year following the calendar year in which the Participant attains age seventy and one-half (701/2) or (ii) the April 1 of the calendar year following the calendar year in which a Participant retires. 19 C00143 If, pursuant to the preceding paragraph, a Participant's benefit is delayed beyond the April 1 of the calendar year following the calendar year in which he attains age seventy and one-half (701/2), the Participant's benefit upon his retirement shall be actuarially increased. The actuarial increase shall be for the period measured from April 1 of the calendar year following the calendar year in which the Participant attained age seventy and one-half (701/2) until his benefit commencement date. The actuarial adjustment shall be determined utilizing the Actuarial Equivalent factors set forth in Appendix A. All distributions under this Plan shall be made in accordance with IRC Section 401(a)(9). Distributions shall be made in accordance with the IRC Section 401(a)(9) regulations published on April 17, 2002, and amended on June 14, 2004. Distributions may be made only over one of the following periods: (a) the life of the Participant, or the joint lives of the Participant and his designated Beneficiary, or (b) a period certain not extending beyond the life expectancy of the Participant or the joint life expectancy of the Participant and his designated Beneficiary. (d) If the distributions of a Participant's interest has begun and the Participant dies before his entire interest has been distributed to him, the remaining portion of such interest shall be distributed at least as rapidly as under the method of distribution in effect as of his date of death. (e) If the designated beneficiary (as defined in Section 1.401(a)(9)-4, Q&A -1 of the IRC Section 401(a)(9) regulations published on April 17, 2002, and amended on June 14, 2004) is the spouse of the Participant, the beneficiary may elect to commence the benefit within a reasonable period of time after the Participant's death but in no event may such election be made later than (i) the December 31 of the calendar year immediately following the calendar year in which the Participant died or (ii) the December 31 of the calendar year in which the Participant would have attained age seventy and one-half (701/2). The benefit may be paid over the life or over a period certain not extending beyond the life expectancy of the designated beneficiary. If the spouse dies before the distribution begins, then the five (5) year distribution requirement of subsection (g) of this Section shall apply as if the beneficiary were the Participant. (f) If the benefit is paid to a designated beneficiary (as defined in Section 1.401(a)(9)-4, Q&A -I of the IRC Section 401(a)(9) regulations published on April 17, 2002, and amended on June 14, 2004), other than the Participant's spouse, the distribution shall commence no later than December 31 of the calendar year immediately following the calendar year in which the Participant died. The benefit may be paid over the life or over a period certain not extended beyond the life expectancy of the designated beneficiary. (g) If there is no designated beneficiary (as defined in Section 1.401(a)(9)-4, Q&A -1 of the IRC Section 401(a)(9) regulations published on April 17, 2002, and amended on June 14, 2004), as of the September 30 of the year following the year of the death of the Participant, distribution of the Participant's entire interest shall 20 CC, � a14 be completed by December 31 of the calendar year containing the fifth (5th) anniversary of the Participant's death. Life expectancies shall be computed by the use of the applicable table set forth in Section 1.401(a)(9)-9 of the IRC Section 401(a)(9) regulations published on April 17, 2002. 21 Article 7 Amendment and Termination of the Plan Section 7.1 Amendment of the Plan The Employer shall have the right at any time by action of the Chesterfield County School Board, and approved by action of the Chesterfield County Board of Supervisors, to modify, alter or amend the Plan in whole or in part; provided, that the duties, powers and liability of the Trustee shall not be increased without its written consent; the amount of benefits which at the time of any such modification, alteration or amendment have accrued for any Participant hereunder shall not be affected adversely thereby; and no such amendment shall have the effect of causing a reversion to the Employer of any part of the principal or income of the Fund. Section 7.2 Termination of the Plan The Employer expects to continue the Plan indefinitely, but continuance is not assumed as a contractual obligation, and the Employer reserves the right at any time by action of the Chesterfield County School Board, and approved by action of the Chesterfield County Board of Supervisors, to terminate the Plan. If the Employer terminates or partially terminates the Plan, or it is otherwise terminated or partially terminated, the rights of the Participants affected thereby to benefits then accrued shall be non -forfeitable, and the Trustee shall continue to administer the Fund as instructed by the Plan Administrator in accordance with the provisions hereof. Notwithstanding the above, no Participant shall have any recourse toward the satisfaction of his benefit accrued under the Plan other than from assets of the Plan. The Plan Administrator shall allocate and administer the Fund to provide benefits for Participants on the date of termination then receiving benefits in accordance with Article 3. The allocation of that portion of the Fund computed above shall be based on the method of payment of monthly benefits or death benefits as specified in the Plan. If upon termination of its participation in the Plan, an Employer fails to pay or reimburse the Trustee, actuary, accountant or attorney for the outstanding charges or expenses incurred hereunder, the Trustee is empowered to satisfy such claims by lien upon that portion of the Fund attributable to such Employer prior to making any allocation to Participants, vested terminated Participants, retired Participants, or Totally and Permanently Disabled Participants of the Plan in accordance with this Article. The application of the Fund on the foregoing basis shall be calculated by the actuary and certified to the Trustee by the Plan Administrator as of the date on which the Plan terminated. When the calculations are completed, the interest of each Participant shall continue to be held in the Fund pursuant to the terms of this Article 7, or at the direction of the Plan Administrator, the appropriate portion of the Fund shall be liquidated, and each of their interests shall be distributed to them in the form of annuity contracts, annuity payments or installments. Any funds remaining after the satisfaction of all liabilities to such Participants under this Plan due to erroneous actuarial computation or assumptions shall be returned to the Employer. Article 8 Miscellaneous Section 8.1 Governing Law The Plan shall be construed, regulated and administered according to the laws of the Commonwealth of Virginia, except for Virginia laws governing conflict of laws and except in those areas preempted by the laws of the United States of America. Any legal action arising out of the alleged performance, non-performance or breach of this agreement shall be instituted and prosecuted in the circuit court of the County of Chesterfield, Virginia, and in no other state or federal court or agency unless required by law to be heard in another court jurisdiction. Section 8.2 Construction The headings and subheadings in the Plan have been inserted for convenience of reference only, and shall not affect the construction of the provisions hereof. In any necessary construction, the masculine shall include the feminine and the singular the plural, and vice versa. Section 8.3 No Employment Contract This Plan shall not be deemed to constitute a contract between the Employer and any Participant or to be a consideration or inducement for the employment of any Participant or employee. No Participant shall acquire any right to be retained in the Employer's employ by virtue of the Plan, nor upon his dismissal or voluntary termination of employment, shall he have any right or interest in and to the Fund other than as specifically provided herein. Except to the extent required by law, the Employer shall not be liable for the payment of any benefit provided for herein; all benefits hereunder shall be payable only from the Fund and only to the extent that the Fund is sufficient therefor. Section 8.4 Receipt Prior to Payment The Trustee, Plan Administrator, or Employer, jointly or severally, may but need not, require a written receipt as a condition precedent to any payment called for by the Plan to be made to Participants or to their heirs, successors, executors and legal representatives. Section 8.5 Payments to Incompetents In the sole judgment of the Plan Administrator, if any Participant is physically or mentally incapable of personally receiving and giving a valid receipt for any payment due him under the Plan, the Plan Administrator may make such payment or any part thereof to or for the benefit of such Participant or directly to or for the benefit of any person determined by the Plan Administrator to have incurred expense or assumed responsibility for the expenses of such Participant. Section 8.6 Non -alienability of Benefits No benefits or other amounts payable under the Plan shall be subject in any manner to anticipation, sale, transfer, assignment, pledge, encumbrance, charge or alienation. If the Plan Administrator determines that any person entitled to any payments under the Plan has become insolvent or bankrupt or has attempted to anticipate, sell, transfer, assign, pledge, encumber, charge or otherwise in any manner alienate any benefit or other amount payable to him under the Plan or that there is any danger of any levy or attachment or other court process or encumbrance on the part of any creditor of such person entitled to payments under the Plan, against any benefit or other amounts payable to such person, the Plan Administrator may, at any time, in its discretion, direct the Trustee to withhold any or all payments to such person under the Plan and apply the same for the benefit of such person in such manner and in such proportion as the Plan Administrator may deem proper. Notwithstanding anything contained herein to the contrary, with respect to a debt due by the Participant to the Employer, a Participant in pay status may assign or alienate rights to future benefit payments provided that any such assignment or alienation: (i) is voluntary and revocable, (ii) does not exceed ten percent (10%) of any benefit payment, and (iii) is neither for the purpose, nor has the effect, of defraying pian administrative costs. Section 8.7 Domestic Relations Order Notwithstanding anything contained herein to the contrary, upon the receipt by the Plan of a Domestic Relations Order, the following provisions of this Section shall become effective. (a) Determination of Qualified Domestic Relations Order—Upon receipt by the Plan of a Domestic Relations Order, the Plan Administrator shall promptly notify the Participant and any Alternate Payee of such receipt and the Plan's procedures for determining if such order is a Qualified Domestic Relations Order. In accordance with reasonable procedures established by the Plan Administrator, the Plan Administrator shall determine whether such order is a Qualified Domestic Relations Order and shall notify the Participant and Alternate Payee of such determination within a reasonable time thereafter. Notwithstanding anything contained herein to the contrary, if a benefit is being paid pursuant to a Domestic Relations Order on January 1, 1985, such order shall be considered to be a Qualified Domestic Relations Order. During the period of time in which the Plan Administrator is making the determination of whether the Domestic Relations Order is a Qualified Domestic Relations Order, the Plan Administrator shall segregate in a separate account in the Plan or in an escrow account the amounts which would have been payable to the Alternate Payee during such period if the order had been determined to be a Qualified Domestic Relations Order. In the case of any payment before a Participant has separated from service with the Employer, a Domestic Relations Order shall be a Qualified Domestic Relations Order regardless of the fact that such order requires that payment of benefits be made to an Alternate Payee 24 (i) on or after the date which the Participant attains or first would have attained his retirement date, (ii) as if the Participant had retired on the date on which such payment is to begin under such order taking into account only the present value of the benefits actually accrued and not taking into account the present value of any Employer subsidy for early retirement based on the interest rate specified in the Plan or, if no rate is specified, five percent (5%), and (iii) in any form in which such benefit may be paid under the Plan to the Participant (other than in the form of a joint and survivor annuity with respect to the Alternate Payee and his or her subsequent spouse). (b) Payment to Alternate Payee—If the Domestic Relations Order is determined to be a Qualified Domestic Relations Order within eighteen (18) months, the Plan Administrator shall pay the segregated amounts to the person or persons entitled thereto. If it is determined that the order is not a Qualified Domestic Relations Order or the issue as to whether such order is a Qualified Domestic Relations Order is not resolved within eighteen (18) months, then the Plan Administrator shall pay the segregated amount to the person who would have been entitled to such amounts as if there had been no order. Any determination that an order is a Qualified Domestic Relations Order which is made after the close of the eighteen (18) month period shall be applied prospectively only. (c) Definitions—For purposes of this Section, the following definitions shall be applicable: (i) Alternate Payee means any spouse, child or other dependent of a Participant who is recognized by a Domestic Relations Order as having a right to receive all, or a portion of, the benefits payable under a Plan with respect to such Participant. (ii) Domestic Relations Order—Any judgment, decree or order (including approval of a property settlement agreement) which (A) relates to the provisions of child support, alimony payments, or marital property rights to a spouse, child or other dependent of a Participant, and (B) is made pursuant to a state domestic relations law (including a community property law). (iii) Qualified Domestic Relations Order—A Domestic Relations Order which creates or recognizes the existence of an Alternate Payee's right to, or 25 x�. 'V` ` . assigns to an Alternate Payee the right to, receive all or a portion of the benefits payable with respect to a Participant under the Plan; provided that such Domestic Relations Order clearly specifies (A) the name and last known mailing address (if any) of the Participant and the name and mailing address of each Alternate Payee covered by the order, (B) the amount or percentage of the Participant's benefit to be paid by the Plan to each Alternate Payee or the manner in which such amount or percentage is to be determined, (C) the number of payments or period to which such order applies, and (D) each plan to which such order applies. A Domestic Relations Order meets the requirements of this subsection only if such order does not require the Plan (1) to provide any type or form of benefits, or any optional payment form, not otherwise provided under the Plan, (2) to provide increased benefits (determined on the basis of Actuarial Equivalent value), or (3) to make payment of benefits to an Alternate Payee which are required to be paid to another Alternate Payee under another order previously determined to be a Qualified Domestic Relations Order. (d) Establishment of Plan Procedures—For purposes of this Section, reasonable procedures shall be established under the Plan to determine the qualified status of Domestic Relations Orders and to administer distributions under Qualified Domestic Relations Orders. The procedures established by the Plan shall: (i) be set forth in writing, (ii) provide for the notification of each person specified in a Domestic Relations Order as entitled to payment of benefits under the Plan (at the address included in the Domestic Relations Order) of such procedures promptly upon receipt by the Plan of the Domestic Relations Order, and (iii) permit an Alternate Payee to designate a representative for receipt of copies of notices that are sent to the Alternate Payee with respect to a Domestic Relations Order. 26 Section 8.8 Merger of Plans If the Plan is merged or consolidated with another plan or assets or liabilities of the Plan are transferred to another plan, each then Participant shall not, as a result of such event, be entitled on the day following such merger, consolidation or transfer under the termination of Plan provisions to a lesser benefit than the benefit to which he was entitled to on the date prior to the merger, consolidation or transfer if the Plan had then terminated. Section 8.9 Mistake of Fact Notwithstanding anything herein to the contrary, there shall be returned to the Employer any Contribution which was made as follows: (a) By a mistake of fact, as determined by the Internal Revenue Service or in such other manner as the Internal Revenue Service may permit; (b) Prior to the receipt of initial qualification; provided that the Plan received an adverse determination with respect to its initial qualification, and the application for determination of initial qualification was made by the time prescribed by law for filing the Employer's tax return for the taxable year in which the Plan was adopted, or such later date as the Secretary of Treasury may prescribe; or (c), In an amount that exceeded the deductible limits on such Contribution as set forth under IRC Section 404, as determined by the Internal Revenue Service or in such other manner as the Internal Revenue Service may permit. The return of any Contribution as hereinbefore provided shall be made within one (1) year after the payment of the Contribution, denial of the initial qualification or disallowance of the deduction (to the extent disallowed), whichever is applicable. Any Contribution returned due to mistake of fact under subsection (a) of this Section or disallowance of a tax deduction under subsection (c) of this Section shall be reduced by its share of the losses and expenses of the Fund but shall not be increased by income or gains of the Fund. Any Contribution returned to the Employer due to denial of initial qualification under subsection (b) of this Section shall be equal to the entire assets of the Plan attributable to Contributions by the Employer. Section 8.10 Exclusive Benefit The Employer shall not be entitled to any part of the corpus or income of the Fund, and no part thereof shall be used for or diverted to purposes other than for the exclusive benefit of Participants hereunder except as provided in Section 8.9 and Section 8.11. Section 8.11 Expenses The operating expenses of the Plan and Fund shall be paid upon the direction of the Employer from the Fund. The determination of whether expenses may be charged against the Fund shall be made by the Employer. 27 �� Section 8.12 Counterparts The Plan and the Trust Agreement may be executed in any number of counterparts, each of which shall constitute but one and the same instrument and may be sufficiently evidenced by anyone counterpart. 28 C C `3µl r-- R'� ZD Appendix A - Actuarial Equivalents Pursuant to the provisions of Section 1.1 of the Plan, the following factors are to be used in computing the equivalent value of an accrued benefit under the Plan: Mortality Table: Health — RP -2000 Mortality table for males and females projected to 2020 with Scale AA Disabled — None Assumed Interest Rate: 6.50% Adoption of the Plan Notwithstanding anything contained herein to the contrary, this Plan is amended and maintained under the condition that it shall continue to be approved and qualified by the Internal Revenue Service under IRC Section 401(a) and that the Trust hereunder shall continue to be exempt under IRC Section 501(a), or under any comparable section(s) of any future legislation which amends, supplements or supersedes such section(s). As evidence of its adoption of this amended and restated Plan, the Chesterfield County Public Schools has caused this instrument to be signed by its duly authorized officers and its corporate seal is affixed hereto this day of 120 Attest; Signature Name Chesterfield County Public Schools Signature 01"1: Title As evidence of its approval of this amended and restated Plan, the Chesterfield County Board of Supervisors has caused this instrument to be signed by its Chair this day of 52018. Chesterfield County Board of Supervisors Dorothy A. Jaeckle Chair M D. Page 1 of 2 Meeting Date: March 28, 2018 Item Number: 11.A.3. Subiect: Restated Plan Document for the Chesterfield County Supplemental Retirement Plan and Amendment to Financial Policy on Defined Pension Benefits County Administrator's Comments: County Administrator: Board Action Requested: Approval of the amended and restated plan document for the Chesterfield County Supplemental Retirement Plan and the Amendment to Financial Policy on Defined Pension Benefits. Summary of Information: The Chesterfield County Supplemental Retirement Plan document has been rewritten and restated to reflect amendments made to the plan since its last restatement in 2001. The restated document will be effective retroactive to the beginning of the Plan Year, July 1, 2017. There is no fiscal impact on the short term or long-term cost of the plan. A summary of the changes is included on the first page of the attachment, followed by the restated and amended plan. The restated document has been reviewed by County Attorney Jeff Mincks and plan Trustees Scott Zaremba, Patsy Brown, Carey Adams and Craig Bryant. The trustees recommend approval. Preparer: Mary Martin Selby Attachments: 0 Yes FINo Title: Director of Human Resources CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA As a companion Board of Supervisors' action, there is a recommendation to amend the County's financial policies relative to defined pension benefits, a policy applicable to both the County and School plans. The proposed revisions change the timing of the initial trust payments (from September 1 to January 1) to better align with the actuarial valuation reporting cycle and also define a different contribution amount for trusts with a funded status of 80 percent or greater (removing the requirement to pay the higher of the actuarially determined contribution and the expected benefit payment) . In the absence of this change in the trust payment amount, adherence to the existing policy for well -funded plans could result in a funded status being far greater than 100 percent. The below policy amendment (clean and blackline versions) would be effective upon adoption and included in the adopted budget document. "Payments for Defined Pension Benefits - To sustain funding levels associated with defined pension benefits offered by the employer, the County is committed to making annual payments to an established trust in an amount not less than the actuarially determined contribution (ADC). However, for plans with a funded status of less than 80 percent, the payment will be the greater of the ADC or the expected annual benefit payment amount. Initial payments to the respective trusts will be made annually prior to January 1 and any additional contributions, if needed, would occur prior to year-end and be paid from appropriated amounts or other sources targeted for trust deposits." Payments for Defined Pension Benefits - To sustain funding levels associated with defined_ LLsjori benefits offered by the ern, layer, tT-he County is committed to making ainnuali' payme�nts to an established trust in an amount not less than fliet4s-� �,of-a*the actuarially determined contribution (ADC), However, for Oans with a funded status of less than gQ_percent the a rneDt will be the greaterof the ADC -orb) -the expected annual benefit paymentsiarnount- Initial payments to the, respective trusts will be made annually prior toSeptei-T�beF-IgD i �La�l and any additional' contributions, if needed, would occur prior to ye�a.r-f�Q, and be paid from appropriated amounts or other sources targeted for trust deposits. 00101!5Z Summary of Changes to Chesterfield County Supplemental Retirement Plan Three amendments approved since last restatement (July 1, 2001): Amendment One approved July 2003: Ensured plan compliance with Federal Tax and IRS rulings; • Addressed changes to compensation limit, cost of living adjustments related to compensation limit, and the mortality table prescribed by the IRS; • Required update under Revenue Ruling 2002-27. Amendment Two approved December 2005: • Ensured plan compliance with federal pension and IRS guidelines and regulations; • Permitted a retiree to receive a lump sum payment in lieu of a monthly benefit if the relative value of the benefit was less than $5,000. Amendment Three approved April 2012: • Ensured plan compliance with the Pension Protection Act of 2006 and the Worker, Retiree and Employer Recovery Act of 2008; • Ensured plan compliance with the Heroes Earnings Assistance and Relief Tax Act of 2008 (Changes to USERRA); • Amended section related to Direct Rollovers; • Closed the plan to new employees hired on or after July 1, 2012; • Amended the calculation for a County Administrator retiring with at least thirty (30) years of County service. Other changes: • Names of individual trustees have been removed from the body of the plan document; • Document has been updated to reflect legislative changes; • Corrected typographical error in benefit calculation. CHESTERFIELD COUNTY SUPPLEMENTAL RETIREMENT PLAN RESTATEMENT EFFECTIVE JULY 1, 2017, AS APPROVED BY THE BOARD MARCH 28, 2018 ARTICLE I DEFINITIONS ARTICLE 11 ADMINISTRATION 2.1 POWERS AND RESPONSIBILITIES OF THE EMPLOYER .........................................10 2.2 DESIGNATION OF ADMINISTRATIVE AUTHORITY ................................................11 2.3 ALLOCATION AND DELEGATION OF ADMINISTRATIVE RESPONSIBILITIES ......................................................................................................... 11 2.4 POWERS AND DUTIES OF THE ADMINISTRATOR ..................................................12 2.5 RECORDS AND REPORTS .............................................................................................. 13 2.6 APPOINTMENT OF ADVISERS ...................................................................................... 13 2.7 INFORMATION FROM EMPLOYER .............................................................................. 14 2.8 PAYMENT OF EXPENSES .............................................................................................. 14 2.9 MAJORITY ACTIONS ...................................................................................................... 14 2.10 CLAIMS PROCEDURE ..................................................................................................... 14 2.11 CLAIMS REVIEW PROCEDURE .................................................................................... 14 2.12 RELIANCE ON OTHERS AND INDEMNIFICATION OF TRUSTEE ..........................15 3.1 3.2 3.3 3.4 3.5 4.1 4.2 ARTICLE III ELIGIBILITY CONDITIONS OF ELIGIBILITY ................................................. 15 EFFECTIVE DATE OF PARTICIPATION ................................................................... 16 DETERMINATION OF ELIGIBILITY ......................................................................... 16 TERMINATION OF ELIGIBILITY .................................................................................... 16 ELECTION NOT TO PARTICIPATE ........................................................................... 16 ARTICLE IV CONTRIBUTION AND VALUATION PAYMENT OF CONTRIBUTIONS ACTUARIAL METHODS ............................................................16 ............................................................16 mm ARTICLE V BENEFITS 5.1 RETIREMENT BENEFITS .............................................................................................. 17 5.2 PAYMENT OF RETIREMENT BENEFITS ................................................................... 18 5.3 DISABILITY RETIREMENT BENEFITS ...................................................................... 18 5.4 PRE -RETIREMENT DEATH BENEFITS ...................................................................... 18 5.5 TERMINATION OF EMPLOYMENT BEFORE RETIREMENT ..........................19 5.6 DISTRIBUTION OF BENEFITS ..................................................................................... 20 5.7 DISTRIBUTION OF BENEFITS UPON DEATH ..........................................................24 5.8 POST-RETIREMENT COST -OF -LIVING INCREASES ...............................................26 5.9 SMALL PAYMENTS ...................................................................................................... 26 5.10 REINSTATEMENT ......................................................................................................... 27 5.11 BENEFIT ELECTION PROCEDURE ............................................................................. 27 5.12 DISTRIBUTION FOR MINOR BENEFICIARY OR INCAPACITATED PERSON ....28 5.13 LOCATION OF PARTICIPANT OR BENEFICIARY UNKNOWN .............................28 5.14 QUALIFIED DOMESTIC RELATIONS ORDER DISTRIBUTION .............................29 ARTICLE VI CODE SECTION 415 LIMITATIONS 6.1 ANNUAL BENEFIT ....... Im 6.2 MAXIMUM ANNUAL BENEFIT ................................................................................... 32 6.3 ADJUSTMENTS TO ANNUAL BENEFIT LIMITATIONS ..........................................32 6.4 INCORPORATION BY REFERENCE ........................................................................... 38 6.5 QUALIFIED GOVERNMENTAL EXCESS BENEFIT ARRANGEMENT ..................38 ARTICLE VII TRUSTEE 7.1 BASIC TRUST FUND RESPONSIBILITIES OF THE TRUSTEE ................................40 7.2 INVESTMENT POWERS AND DUTIES OF THE TRUSTEE .....................................41 7.3 OTHER POWERS OF THE TRUSTEE ........................................................................... 41 7.4 DUTIES OF THE TRUSTEE REGARDING PAYMENTS ............................................44 7.5 TRUSTEE'S COMPENSATION AND EXPENSES AND TAXES ................................44 7.6 ANNUAL REPORT OF THE TRUSTEE ........................................................................ 44 7.7 RESIGNATION, REMOVAL AND SUCCESSION OF TRUSTEE ...............................45 7.8 TRANSFER OF INTEREST ............................................................................................. 46 7.9 DIRECT ROLLOVER ...................................................................................................... 46 ARTICLE VIII PLAN AMENDMENT 8.1 AMENDMENT ................................................................................................................. 48 ARTICLE IX PLAN TERMINATION 9.1 TERMINATION ............................................................................................................... 48 ARTICLE X MISCELLANEOUS 10.1 PARTICIPANTS RIGHTS ................................................................................................ 50 10.2 ALIENATION ................................................................................................................... 50 10.3 CONSTRUCTION OF PLAN ........................................................................................... 51 10.4 GENDER AND NUMBER ............................................................................................ 51 10.5 LEGAL ACTION .............................................................................................................. 51 10.6 PROHIBITION AGAINST DIVERSION OF FUNDS ....................................................51 10.7 EMPLOYER'S AND TRUSTEE'S PROTECTIVE CLAUSE ..........................................52 10.8 INSURER'S PROTECTIVE CLAUSE ............................................................................. 52 10.9 RECEIPT AND RELEASE FOR PAYMENTS ............................................................... 52 10.10 ACTION BY THE EMPLOYER ...................................................................................... 52 10.11 NAMED FIDUCIARIES AND ALLOCATION OF RESPONSIBILITY .......................52 10.12 HEADINGS ....................................................................................................................... 53 10.13 APPROVAL BY INTERNAL REVENUE SERVICE .....................................................53 10.14 UNIFORMITY .................................................................................................................. 54 (011`0(01161 CHESTERFIELD COUNTY SUPPLEMENTAL RETIREMENT PLAN PRELIMINARY MATTERS The purpose of this Plan is to provide retirement benefits to Employees. This Plan is designated as a defined benefit pension plan. This Plan is for the exclusive benefit of the Participants and their Beneficiaries, and it shall be interpreted and administered in a manner consistent with the provisions of the Internal Revenue Code of 1986, as amended. It shall be impossible at any time prior to the satisfaction of all liabilities with respect to Participants and their Beneficiaries under this Plan for any part of the assets, income, or forfeitures of this Plan to be used for, or diverted to, purposes other than the exclusive benefit of the Participants or their Beneficiaries. This Plan shall be interpreted and administered in a manner that is uniformly and consistently applicable to all Participants under similar circumstances. At no time shall there be discrimination in favor of Employees who are Highly Compensated Employees whether or not they are Participants. This Plan is intended to comply with all legislative and regulatory changes. Unless this document clearly states otherwise, the rights and benefits, if any, of Participants who are not Employees on the Effective Date of this restatement shall be determined in accordance with the terms and provisions of the Plan in effect on the date their employment terminated. Although portions of this Plan may incorporate rules required by the Employee Retirement Income Security Act of 1974 (ERISA) for plans subject to ERISA, such incorporation shall not be deemed to be an election to subject this Plan, the Employer, fiduciaries and other persons to the requirements of ERISA. Rights and obligations under this Plan shall be determined only by reference to the terms of the Plan and laws which are applicable to the Plan. 0191KOM WHEREAS, effective July 1, 1973, the Plan Sponsor established a pension plan known as the "Chesterfield County Supplemental Retirement Plan"; and WHEREAS, effective July 1, 2001, the Plan was amended and restated in its entirety; and WHEREAS, effective July 1, 2012, the Plan was closed to new employees; and WHEREAS, effective July 1, 2017 and approved by the Board on March 28, 2018, the Plan is amended and restated in its entirety by this 2017 Plan (herein called the "2017 Plan" or the "Plan"), as defined in Article I (General Definitions); and 030I WHEREAS, the effect of this 2017 Plan shall begin July 1, 2017 for all purposes, unless indicated otherwise herein. INTENTION It is the intention of the Employer to establish and maintain this governmental plan, as defined in Internal Revenue Code Section 414(d) and the Regulations thereunder, for the benefit of its eligible employees and their beneficiaries. 4 ARTICLE I DEFINITIONS 1.1 "Accrued Benefit" means the retirement benefit a Participant is entitled to receive pursuant to the retirement benefit formula set forth in Section 5.1. In the event a Participant terminates employment prior to his Normal Retirement Date, his Accrued Benefit shall be equal to the amount determined under the retirement benefit formula computed as of his date of termination of employment. 1.2 "Act" means the Employee Retirement Income Security Act of 1974, as it may be amended from time to time. 1.3 "Actuarial Equivalent" means a form of benefit differing in time, period, or manner of payment from a specific benefit provided under the Plan but having the same value consistent with Section 1.38 when computed using interest of six percent (6%) compounded annually and mortality based on the 1984 Unisex Pension Mortality table. 1.4 "Administrator" means the Trustee appointed by the Board pursuant to Section 2.2 to operate and administer the Plan on behalf of the Employer. 1.5 "Age" means age at nearest birthday. 1.6 "Anniversary Date" means July 1. 1.7 "Annuity Starting Date" means, with respect to any Participant, the first day of the first period for which an amount is paid as an annuity or any other form. 1.8 "Beneficiary" means the person or entity designated as provided in Section 5.6 to receive the benefits which are payable under the Plan upon or after the death of a Participant. 1.9 'Board" means the Board of Supervisors of Chesterfield County. 1.10 "Code" means the Internal Revenue Code of 1986, as amended or replaced from time to time. Any reference to a specific section of the Code shall include that section and any comparable section(s) of future legislation which amends, modifies, supplements or supersedes the referenced section. 1.11 "Compensation" means such Participant's annualized Compensation paid by the Employer during the Plan Year based on the rate of pay or salary in effect on the last day of the Plan Year. Compensation for the Plan Year containing the date of termination of employment, or other date on which the Participant ceases to be an Eligible Employee, if such date is on or after January 1 and before June 30, means the rate of pay or salary in effect as of such date or as of the preceding June 30, whichever rate is greater. 000.1 For purposes of this Section, the determination of Compensation shall be made by including amounts which are contributed by the Employer pursuant to a salary reduction agreement and which are not includible in the gross income of the Participant under Code Sections 125, 402(e)(3), 402(h)(1)(B), 403(b) or 457(b), and Employee contributions described in Code Section 414(h)(2) that are treated as Employer contributions. For any Plan Year or Limitation Year, the statutory limit applies to each Participant's annual Compensation for a specific compensation determination period as determined under Code Section 401(a)(17) and the Regulations thereunder, including applicable cost of living adjustments. This limit was reset to $200,000 as of January 1, 2002 by the Economic Growth and Tax Relief Reconciliation Act of 2001 ("EGTRRA") and has increased to $270,000 in 2017 as a result of cost of living adjustments. If a compensation determination period is less than 12 consecutive months (for example, a short Plan Year or a Plan that determines benefit accruals separately for each month), then the Code Section 401(a)(17) Compensation Limit will be multiplied by a fraction, the numerator of which is the number of months in the compensation determination period, and the denominator of which is 12. If Compensation for any prior compensation determination period is used in determining a Participant's Plan benefits for the current Plan Year, then the annual Compensation for such prior compensation determination period is subject to the applicable Code Section 401(a)(17) Compensation Limit as in effect for that prior compensation determination period. 1.12 "Contract" or "Policy" means any life insurance policy, retirement income or annuity policy or annuity contract (group or individual) issued pursuant to the terms of the Plan. 1.13 "Covered Compensation" with respect to any Participant means the average (without indexing) taken to the nearest multiple of $600 of the Taxable Wage Bases in effect for each calendar year during the 35 -year period (regardless of the Participant's year of birth) ending with the last day of the calendar year in which the Participant attains (or will attain) age 64. A Participant's Covered Compensation shall be adjusted each calendar year. In determining the Participant's Covered Compensation for a calendar year, the Taxable Wage Base for all future calendar years is assumed to be the same as the Taxable Wage Base in effect for the calendar year of determination. A Participant's Covered Compensation for a calendar year before the 35 -year period described above is the Taxable Wage Base in effect for the calendar year. A Participant's Covered Compensation for a calendar year after the 35 -year period described above is the Participant's Covered Compensation for the calendar year during which the 35 -year period ends. For any Participant born before 1929, 35 above is replaced by the calendar year of the 62nd birthday reduced by 1956. 1.14 "Earliest Retirement Age" means the earliest date on which, under the Plan, the Participant could elect to receive retirement benefits. COO -16-15 M 1.15 "Early Retirement Date" means the first day of the month (prior to the Normal Retirement Date) coinciding with or following the date on which a Participant or Former Participant attains age 55, and has completed at least 10 Years of Service with the Employer (Early Retirement Age). A Participant shall become fully Vested upon satisfying this requirement if still employed at his Early Retirement Age. A Former Participant who tenninates employment after satisfying the service requirement for Early Retirement and who thereafter reaches the age requirement contained herein shall be entitled to receive his benefits under this Plan upon written request to the Trustee. 1.16 "Eligible Employee" means an Employee hired prior to July 1, 2012 in a full time position as authorized by the Board. 1.17 "Employee" means any person who is employed by the Employer, excluding any leased employee defined in Code Section 414(n) and related Regulations and any independent contractor. 1.18 "Employer" means Chesterfield County and any successor which shall maintain this Plan. The Employer is a county government, with principal offices in the Commonwealth of Virginia. 1.19 "Fiduciary" means any person who (a) exercises any discretionary authority or discretionary control respecting management of the Plan or exercises any authority or control respecting management or disposition of its assets, (b) renders investment advice for a fee or other compensation, direct or indirect, with respect to any monies or other property of the Plan or has any authority or responsibility to do so, or (c) has any discretionary authority or discretionary responsibility in the administration of the Plan, including, but not limited to, the Trustee, the Employer and its representative body. 1.20 "Final Average Compensation" means the Compensation of a Participant averaged over the 5 consecutive Plan Years, including periods prior to the Effective Date of the Plan, which produce the highest average within the last ten (1.0) years of employment immediately preceding termination of employment (exclusive of any Plan Year during such period in which Plan Year the Participant's Compensation was reduced because such Participant was on authorized leave of absence, was disabled, was temporarily laid off, or was in the Armed Forces as required by law or during a period of war or national emergency, if the inclusion of such Plan Year would reduce the resulting determination of the Participant's Final Average Compensation). If a Participant has less than 5 or 10 consecutive Plan Years of service, as applicable, from his date of employment to his date of termination, his Final Average Compensation will be based on his Compensation during such shorter period. If a Participant is no longer an Eligible Employee, Compensation subsequent to termination of status as an Eligible Employee shall not be recognized. 0'01161 6 For purposes of this Section, if the determination of Final Average Compensation is based on Compensation prior to the first day of the Plan Year beginning on or after July 1, 2002, Compensation in excess of $200,000 shall be disregarded for purposes of calculating Final Average Compensation. Notwithstanding the foregoing, with respect to Plan Years beginning prior to the first day of the Plan Year beginning after December 31, 2002, compliance with Code Section 401(a)(17) then in effect shall be deemed to be compliance with this paragraph. 1.21 "Fiscal Year" means the Employer's accounting year of 12 months commencing on July 1 of each year and ending the following June 30. 1.22 "Former Participant" means a person who has been a Participant, but who has ceased to be a Participant for any reason. 1.23 "415 Compensation" means such Participant's wages, within the meaning of Code Section 3401(a), and all other payments of compensation to the Employee by the Employer (in the course of the Employer's trade or business) for which the Employer is required to furnish the Employee a written statement under Code Sections 6041(d), 6051(a)(3), and 6052, determined without regard to any rules under Code Section 3401(a) that limit the remuneration included in wages based on the nature or location of the employment or the services performed. For Plan Years beginning after December 31, 2008, (i) an individual receiving a differential wage payment, as defined by Code Section 3401(h)(2), is treated as an Employee of the Employer making the payment, (ii) the differential wage payment is treated as compensation, and (iii) the Plan is not treated as failing to meet the requirements of any provision described in Code Section 414(u)(1)(C) by reason of any contribution or benefit which is based on the differential wage payment. For Limitation Years beginning on or after the later of the original Effective Date of the Plan or July 1, 2007, 415 Compensation includes Post -Severance Compensation. For Limitation Years beginning after the later of the original Effective Date of the Plan or December 31, 1997, 415 Compensation paid or made available during such Limitation Year shall include amounts that would otherwise be included in Compensation but for an election under Code Sections 125(a), 402(e)(3), 402(h)(1)(B), 402(k), 403(b) or 457(b). For Limitation Years beginning after the later of the original Effective Date of the Plan or December 31, 2000, 415 Compensation paid or made available during such Limitation Year shall include amounts that would otherwise be included in Compensation but for an election under Code Section 132(f)(4). For Plan Years beginning on or after January 1, 2002, amounts referenced under Code Section 1.25 include any amounts not available to a Participant in cash in lieu of group health coverage because the Participant is unable to certify that he has other health coverage. An amount will be treated as an amount under Code Section 125 only if the Employer does not request or collect information regarding the Participant's health coverage as part of the enrollment process for the health plan. m 1.24 "Hour of Service" means each hour for which an Employee is paid or entitled to payment for the performance of duties for the Employer. 1.25 "Investment Manager" means an entity that (a) has the power to manage, acquire, or dispose of Plan assets and (b) acknowledges fiduciary responsibility to the Plan in writing. Such entity must be a person, firm, or corporation registered as an investment adviser under the Investment Advisers Act of 1940 or under applicable state law, a bank, or an insurance company. 1.26 "Late Retirement Date" means the first day of the month coinciding with or next following a Participant's actual Retirement Date after having reached his Normal Retirement Date. 1.27 "Limitation Year" is the same 12 -consecutive month period as the Plan Year, July 1 - June 30. All qualified plans maintained by the Employer must use the same Limitation Year. If the Limitation Year is amended to a different 12 -consecutive month period, the new Limitation Year must begin on a date within the Limitation Year in which the amendment is made. 1.23 "Military Leave" means an Employee's absence in the Armed Forces of the United States of America or any of its allies in time of war in which the United States of America shall be engaged, or in the Armed Forces of the United States of America during which period the Employee has reemployment rights under applicable law, provided that such Employee returns to employment with the Employer within 90 days, or such longer period as may be prescribed by applicable law, after discharge or release from such Armed Forces or from hospitalization continuing for a period of not more than 1 -year after discharge or release from such Armed Forces. If, however, such Employee fails to return to the Employer's employ as specified, his absence shall not be deemed a Military Leave. Notwithstanding any provision of this Plan to the contrary, effective December 12, 1994, contributions, benefits and service credit with respect to qualified military service will be provided in accordance with Code Section 414(u). 1.29 "Normal Retirement Age" means the Participant's 65th birthday. A Participant shall become fully Vested in his Normal Retirement Benefit upon attaining his Normal Retirement Age. 1.30 "Normal Retirement Date" means the first day of the month coinciding with or next following the Participant's Normal Retirement Age, 1.31 "1 -Year Break in Service" means a Period of Severance of at least 12 consecutive months. 1.32 "Participant" means any Eligible Employee who participates in the Plan and has not for any reason become ineligible to participate further in the Plan. 1.33 "Period of Severance" means a continuous period of time during which the Employee is not employed by the Employer as an Eligible Employee. Such period begins on the date the Employee is no longer an Eligible Employee, retires, quits or is discharged, or if earlier, the first anniversary of the date on which the Employee was otherwise first absent from service for any other reason, including a leave of absence without pay granted in accordance with an established policy precluding individual selection. 000':165 7 1.34 "Plan" means this instrument, including all amendments thereto. 1.35 "Plan Year" means the Plan's accounting year of twelve (12) months commencing on July 1 of each year and ending the following June 30. 1.36 "Post -Severance Compensation" means the following amounts that are paid within the later of 2%2 months after an Employee's severance from employment or the end of the Limitation Year that includes the Employee's severance from employment: (a) payments that, absent a severance from employment, would have been paid to the Employee while the Employee continued in employment with the Employer and are regular compensation for services during the Employee's regular working hours, compensation for services outside the Employee's regular working hours (such as overtime or shift differential), commissions, bonuses, or other similar compensation; and (b) payments for accrued bona fide sick, vacation, or other leave, but only if the Employee would have been able to use the leave if employment had continued. Any other payment that is not described in (a) and (b) above is not considered Post - Severance Compensation if paid after severance from employment, even if it is paid within 2'/z months following the time period described above. For example, Post -Severance Compensation does not include amounts paid after severance from employment that are severance pay, unfunded nonqualified deferred compensation, or parachute payments within the meaning of Code Section 280G(b)(2). 1.37 "Pre -Retirement Survivor Annuity" is an immediate annuity form of payment for the life of the surviving spouse of a Participant who dies prior to his Annuity Starting Date, the payment under which must be equal to the "minimum spouse's death benefit" provided in Section 5.4(b). 1.38 "Present Value of Vested Accrued Benefit" or similar term such as "Present Value of Accrued Benefit", "present value" or "value" relating to equivalent value means the Actuarial Equivalent lump sum amount of a Participant's Vested Accrued Benefit at date of valuation. The lump sum amount will be calculated based on the Participant's assumed Annuity Starting Date of the later of the current age for calculation or Normal Retirement Age, unless the Participant's date of termination of employment occurs after the Participant's Early Retirement Age, in which case the assumed Annuity Starting Date is the current age for calculation. Furthermore, the calculation will be based on the Actuarial Equivalent of a single life annuity providing the Vested Accrued Benefit, excluding any consideration of possible post-retirement cost -of -living increases which may otherwise be paid. 1.39 "Qualified Military Service" means any service in the uniformed services (as defined under Chapter 43 of Title 38 of the United States Code) by any individual who is entitled to reemployment rights under the Code with respect to military service. sO" O ol 1.40 "Regulations" means the Income Tax Regulations as promulgated by the Secretary of the Treasury or his delegate, and as amended from time to time. 1.41 "Retired Participant" means a person who has been a Participant, but who has become entitled to retirement benefits under the Plan. 1.42 "Retirement Date" means the date as of which a Participant retires for reasons other than Total and Permanent Disability, whether such retirement occurs on a Participant's Normal Retirement Date, Early or Late Retirement Date (see Section 5.1). 1.43 "Taxable Wage Base" means, with respect to any calendar year, the contribution and benefit base in effect under Section 230 of the Social Security Acts at the beginning of the calendar year. Notwithstanding the foregoing, for calendar years after 2012, the Taxable Wage Base shall be $110,100 (the contribution and benefit base in effect under Section 230 of the Social Security Act at the beginning of 2012) increased by an adjustment factor equal to the smaller of five percent (5%) and a ratio, the numerator of which is the CPI -U determined for the month of September immediately preceding the current January 1 and the denominator of which is the CPI -U for the month of September preceding the previous January 1, with the ratio, so determined, reduced by 1.0. The term CPI -U shall mean the Consumer Price Index for Urban Consumers, U.S. City average, All Items (1982-84=100) as published by the Department of Labor, Bureau of Labor Statistics. 1.44 "Terminated Participant" means a person who has been a Participant, but whose employment has been terminated other than by death, Total and Permanent Disability or retirement. 1.45 "Total and Permanent Disability" means a physical or mental condition of a Participant resulting from bodily injury, disease, or mental disorder which renders him incapable of continuing any substantial gainful occupation, which can be expected to result in death or to be of long, continued and indefinite duration, and which condition constitutes total disability under the federal Social Security Acts. A Participant shall become fully Vested in his Accrued Benefit as of the effective date he is certified Totally and Permanently Disabled. 1.46 "Trustee" means the person or persons who as Trustee(s) execute this Plan, or any successor Trustee(s) appointed by the Board. 1.47 "Trust Fund" means the assets of the qualified Plan and Trust as the same shall exist from time to time. 1.48 "Vested" means the portion of a Participant's benefits under the Plan that is nonforfeitable. 1.49 "Years of Service" means a Participant's period of continuous service as an Eligible Employee of the Employer, measured in years and completed months. An individual's Years of Service shall not be considered to be interrupted by vacations, holidays or jury duty. Likewise, the Years of Service of a Participant who leaves the employ of the Employer to serve in the Armed Forces of the United States and who returns to the employ of the Employer within such time as his M reemployment rights are protected by law shall not be considered to be interrupted for purposes of the Plan. Solely for purposes of Section 5.5, Years of Service shall not be considered to be interrupted by becoming Totally and Permanently Disabled or a leave of absence granted in accordance with an established policy precluding individual selection. Discontinuous periods of service - For any Employee with discontinuous periods of service as an Eligible Employee, Years of Service are determined as follows: (a) An Employee who most recently discontinued service as an Eligible Employee for any reason before becoming entitled to a retirement benefit or a deferred vested benefit under Article V and for whom a 1 -Year Break in Service has occurred shall be treated as a new Employee as of the date he resumes his status as an Eligible Employee. However, if such Eligible Employee has not incurred a 1 - Year Break in Service, or he is credited with five (5) Years of Service attributable to continuous service after he resumes his status as an Eligible Employee, he will be given credit for all previous Years of Service as an Eligible Employee, whether or not continuous, for all purposes under the Plan. (b) An Employee who, when he most recently discontinued service as an Eligible Employee, was entitled to a retirement benefit or a deferred vested benefit under Article V, will have his ultimate benefit payable from the Plan redetermined in accordance with the reinstatement provisions of Section 5.10, with credit being given for all Years of Service as an Eligible Employee, whether or not continuous, for all purposes under the Plan. ARTICLE II ADMINISTRATION 2.1 POWERS AND RESPONSIBILITIES OF THE EMPLOYER (a) In addition to the general powers and responsibilities otherwise provided for in this Plan, the Employer, through the Board pursuant to Section 7.7 of the Plan, shall be empowered to appoint and remove the Trustee from time to time as it deems necessary for the proper administration of the Plan to ensure that the Plan is being operated for the exclusive benefit of the Participants and their Beneficiaries in accordance with the terms of the Plan, the Code, and the Act. The Employer may appoint counsel, specialists, advisers, agents (including any nonfiduciary agent) and other persons as the Employer deems necessary or desirable in connection with the exercise of its fiduciary duties under this Plan. The Employer may compensate such agents or advisers from the assets of the Plan as fiduciary expenses (but not including any business (settlor) expenses of the Employer), to the extent not paid by the Employer. a (b) The Employer shall establish a "funding policy and method," i.e., it shall determine whether the Plan has a short run need for liquidity (e g., to pay benefits) or whether liquidity is a long run goal and investment growth (and stability of same) is a more current need, or shall appoint a qualified person to do so. The Employer or its delegate shall communicate such needs and goals to the Trustee, who shall coordinate such Plan needs with its investment policy. The communication of such a "funding policy and method" shall not, however, constitute a directive to the Trustee as to investment of the Trust Funds. Such "funding policy and method" shall be consistent with the objectives of this Plan. (c) The Employer shall periodically review the performance of any Fiduciary or other person to whom duties have been delegated or allocated by it under the provisions of this Plan or pursuant to procedures established hereunder. This requirement may be satisfied by formal periodic review by the Employer, by the Trustee or other qualified person specifically designated by the Employer, through day-to-day conduct and evaluation, or through other appropriate ways. 2.2 DESIGNATION OF ADMINISTRATIVE AUTHORITY The Employer, through action of the Board, shall appoint or change the Trustees in accordance with the provisions of Section 7.7. In the Plan, the term Administrator means the Trustee(s) appointed by the Board. Although the terms Administrator and Trustee are interchangeable in the Plan, the history of the Plan and existing Plan documentation makes it essential that the term Trustee remain the standard throughout the Plan as amended and restated. This Article II addresses administration of the Plan and Article VII addresses handling the Trust Fund, both functions being the responsibility of the Trustee. 2.3 ALLOCATION AND DELEGATION OF ADMINISTRATIVE RESPONSIBILITIES If more than one person is appointed as Trustee, the responsibilities of each Trustee may be specified by the Employer and accepted in writing by each Trustee. In the event that no such delegation is made by the Employer, the Trustees may allocate the responsibilities among themselves, in which event the Trustees shall notify the Employer in writing of such action and specify the responsibilities of each Trustee. As a minimum, the Trustees shall choose from among themselves a chairman and shall also appoint a secretary who may or may not be a Trustee. The Trustees shall hold meetings upon such notice, at such place(s) and at such time(s) as the Trustees may determine and minutes shall be kept of proceedings. A meeting may be called by the chairman or by any two (2) members. A majority of the Trustees in office at the time shall constitute a quorum for the transaction of business. The decisions of the Trustees made in good faith upon all matters within the scope of their authority shall be final. No Trustee who is a Participant shall take part in any action which directly affects his participation as an individual as opposed to all Participants as a class; such action shall be voted on or decided by the remaining Trustees. 2.4 POWERS AND DUTIES OF THE ADMINISTRATOR The primary responsibility of the Trustee is to administer the Plan for the exclusive benefit of the Participants and their Beneficiaries, subject to the specific terms of the Plan. The Trustee shall administer the Plan in accordance with its terms and shall have the power and discretion to construe the terms of the Plan and to determine all questions arising in connection with the administration, interpretation, and application of the Plan. Any such determination by the Trustee shall be conclusive and binding upon all persons. The Trustee may establish procedures, correct any defect, supply any information, or reconcile any inconsistency in such manner and to such extent as shall be deemed necessary or advisable to carry out the purpose of the Plan; provided, however, that any procedure, discretionary act, interpretation or construction shall be done in a nondiscriminatory manner based upon uniform principles consistently applied and shall be consistent with the intent that the Plan shall continue to be deemed a qualified plan under the terms of Code Section 401(a), and shall comply with the terms of the Act and all regulations issued pursuant thereto. The Trustee shall have all powers necessary or appropriate to accomplish his duties under this Plan, but the Trustee may not modify, alter or amend the Plan without the written consent of the Board. The Trustee shall be charged with the duties of the general administration of the Plan, including, but not limited to, the following: (a) the discretion to determine all questions relating to the eligibility of Employees to participate or remain a Participant hereunder and to receive benefits under the Plan; (b) to compute and certify with respect to the amount and the kind of benefits to which any Participant, Beneficiary or spouse shall be entitled hereunder and to receive all applications for benefits; (c) to authorize all nondiscretionary or otherwise directed disbursements from the Plan and to establish rules and procedures to be followed by Participants, Beneficiaries and spouses in filing applications for benefits and for furnishing and verifying proofs necessary to establish age, Years of Service, Compensation and any other matters required in order to establish their rights to benefits in accordance with the Plan; (d) to maintain all necessary records for the administration of the Plan including, but not limited to, beneficiary designation forms, Participant notices, benefit election forms and distribution forms; (e) to interpret the provisions of the Plan and to make and publish such rules for regulation of the Plan as are consistent with the terms hereof; (fl to determine the size and type of any Contract to be purchased from any insurer and to designate the insurer from which such Contract shall be purchased. All Policies shall be issued on a uniform basis as of each Anniversary Date with respect to all Participants under similar circumstances; a �;; 12 (g) to compute and certify to the Employer annually the sums of money necessary or desirable to be contributed to the Plan; (h) to consult with the Employer regarding the short and long-term liquidity needs of the Plan in order to exercise any investment discretion in a manner designed to accomplish specific objectives; (i) to prepare and distribute to Employees information concerning the Plan in a manner deemed appropriate by the Trustee, including, but not limited to a summary of provisions, notices of eligibility for benefits, and a procedure for notifying Participants and Beneficiaries of their rights to elect joint and survivor annuities and Pre -Retirement Survivor Annuities as required by the Act and regulations thereunder; 0) to assist any Participant regarding his rights, benefits, or elections available under the Plan. 2.5 RECORDS AND REPORTS The Trustee shall keep a record of all actions taken and shall keep all other books of account, records, policies, and other data that may be necessary for proper administration of the Plan and shall be responsible for supplying all information and reports to the Internal Revenue Service, Department of Labor, Participants, Beneficiaries and others as required by law. All actions and determinations of the Trustees shall be recorded by the secretary thereof and all such records, together with such other documents, as may be necessary for the administration of the Plan shall be preserved in the custody of such secretary. Such records and documents at all times shall be open for inspection and for the purpose of making copies by any person designated by the Board. The Trustee shall also keep available a copy of the Plan and of any Contract, including any subsequent amendments to either instrument, and all annual reports made by the Employer, and shall make them available to all Participants, their spouses and Beneficiaries for examination at any reasonable time. 2.6 APPOINTMENT OF ADVISERS The Trustee may appoint counsel, specialists, advisers, agents (including nonfiduciary agents) and other persons as the Trustee deems necessary or desirable in connection with the administration of this Plan, including but not limited to agents and advisers to assist with or be delegated the administration and management of the Plan, and thereby to provide, among such other duties as the Trustee may appoint, assistance with maintaining Plan records and the providing of investment information to the Plan's investment fiduciaries. The compensation, if any, of such agents may be fixed or managed by the Trustee. 13 2.7 INFORMATION FROM EMPLOYER To enable the Trustee to perform his functions, the Employer shall supply full and timely information to the Trustee on all matters relating to the Compensation of all Participants, their Hours of Service, their periods of service, their retirement, death, disability, or termination of employment, and such other pertinent facts as the Trustee may require. The Trustee may rely upon such information as is supplied by the Employer and shall have no duty or responsibility to verify such information. 2.8 PAYMENT OF EXPENSES All expenses of administration may be paid out of the Trust Fund unless paid by the Employer. Such expenses shall include any expenses incident to the functioning of the Trustee, or any person or persons retained or appointed by any Named Fiduciary incident to the exercise of their duties under the Plan, including, but not limited to, fees of accountants, actuaries, counsel, benefit consultants, Investment Managers, and other specialists and their agents, and other costs of administering the Plan, including a reasonable portion of compensation and benefits expenses for any Employee(s) or position(s) designated by the Trustee to provide administrative support to the Plan consistent with this Section. Until paid, the expenses shall constitute a liability of the Trust Fund. 2.9 MAJORITY ACTIONS Except where there has been an allocation and delegation of administrative authority pursuant to Section 2.3, if there shall be more than one Trustee, they shall act by a majority of their number, but may authorize one or more of them to sign all papers on their behalf. 2.10 CLAIMS PROCEDURE Claims for benefits under the Plan shall be filed in writing with the Trustee. Written notice of the disposition of a claim shall be furnished to the claimant within 90 days after the application is filed. In the event the claim is denied, the reasons for the denial shall be specifically set forth in the notice in language calculated to be understood by the claimant, pertinent provisions of the Plan shall be cited, and, where appropriate, an explanation as to how the claimant can perfect the claim will be provided. In addition, the claimant shall be furnished with an explanation of the Plan's claims review procedure. 2.11 CLAIMS REVIEW PROCEDURE Any Employee, former Employee, or Beneficiary of either, who has been denied a specific benefit by a decision of the Trustee pursuant to Section 2.10 shall be entitled to request the Trustee to give further consideration to his claim by filing with the Trustee (on a form which may be obtained from the Trustee) a request for a hearing. Such request, together with a written statement of the reasons why the claimant believes his claim should be allowed, shall be filed with the Trustee no later than 60 days after receipt of the written notification provided for in Section 2.10. The Trustee shall then conduct a hearing within the next 60 days, at which the claimant may be represented by an attorney or any other representative of his choosing and at which the claimant 14 shall have an opportunity to submit written and oral evidence and arguments in support of his claim. At the hearing (or prior thereto upon 5 business day's written notice to the Trustee) the claimant or his representative shall have an opportunity to review all documents in the possession of the Trustee which are pertinent to the claim at issue and its disallowance. Either the claimant or the Trustee may cause a court reporter to attend the hearing and record the proceedings. In such event, a complete written transcript of the proceedings shall be furnished to both parties by the court reporter. The full expense of any such court reporter and such transcripts shall be borne by the party causing the court reporter to attend the hearing. A final decision as to the allowance of the claim shall be made by the Trustee within 60 days of receipt of the appeal (unless there has been an extension of 60 days due to special circumstances, provided the delay and the special circumstances occasioning it are communicated to the claimant within the 60 -day period). Such communication shall be written in a manner calculated to be understood by the claimant and shall include specific reasons for the decision and specific references to the pertinent Plan provisions on which the decision is based. 2.12 RELIANCE ON OTHERS AND INDEMNIFICATION OF TRUSTEE (a) The Trustee and the Employer shall be entitled to rely upon all tables, valuations, certificates and reports furnished by the actuary engaged by the Employer, upon all certificates and reports made by an accountant selected by the Trustee, and upon all opinions given by any counsel selected by the Trustee, and the Trustee, the Employer, and its officers and staff assigned to administer the Plan shall be fully protected in respect to any action taken or suffered by them in good faith in reliance upon the advice or opinion of any such actuary, accountant or counsel, and all action so taken or suffered shall be conclusive upon each of them and upon all Employees, Participants, or other persons interested in the Plan. (b) Furthermore, the Trustees, and each of them, shall be free from all liability, joint or several, for their acts, omissions and conduct, and for the acts, omissions, and conduct of their duly constituted agents, in the administration of the Plan and the Employer shall indemnify and save them, and each of them, harmless from the effects and consequences of their acts, omissions and conduct in their official capacity, except to the extent that such effects and consequences shall result from their own willful misconduct or gross negligence. ARTICLE III ELIGIBILITY 3.1 CONDITIONS OF ELIGIBILITY Any Eligible Employee shall be eligible to participate hereunder on the date of his employment with the Employer. Solely for purposes of this Article Ill, employment will not be considered to be interrupted if it would not be deemed so under the definition of Years of Service. However, any Employee who was a Participant in the Plan prior to the effective date of this amendment and restatement shall continue to participate in the Plan. 00-01-17G 15 3.2 EFFECTIVE DATE OF PARTICIPATION An Eligible Employee shall become a Participant effective as of the first day of the Plan Year coinciding with or next following the date on which such Employee met the eligibility requirements of Section 3.1, provided said Employee was still employed as of such date (or if not employed on such date, as of the date of rehire if a 1 -Year Break in Service has not occurred). 3.3 DETERMINATION OF ELIGIBILITY The Trustee shall determine the eligibility of each Employee for participation in the Plan based upon information furnished by the Employer. Such determination shall be conclusive and binding upon all persons, as long as the same is made pursuant to the Plan and the Act. Such determination shall be subject to review per Section 2.11. 3.4 TERMINATION OF ELIGIBILITY In the event a Participant is no longer a member of an eligible class of Employees and becomes ineligible to participate, such Employee will participate immediately upon returning to an eligible class of Employees. 3.5 ELECTION NOT TO PARTICIPATE An Employee may, subject to the approval of the Employer, elect voluntarily not to participate in the Plan. The election not to participate must be communicated to the Employer, in writing, at least thirty (30) days before the beginning of a Plan Year. ARTICLE IV CONTRIBUTION AND VALUATION 4.1 PAYMENT OF CONTRIBUTIONS No contribution shall be required under the Plan from any Participant. The Employer shall pay to the Trust Fund from time to time such amounts in cash as the Trustee and Employer shall determine to be necessary to provide the benefits under the qualified Plan determined by the application of accepted actuarial methods and assumptions. The method of funding shall be consistent with Plan objectives. 4.2 ACTUARIAL METHODS In establishing the liabilities under the Plan and contributions thereto as a qualified plan under Code Section 401, the enrolled actuary engaged by the Employer will use such methods and assumptions as will reasonably reflect the cost of the benefits and maintain the Plan on an actuarially sound basis. The Plan assets are to be valued on the last day of the Plan Year (or on any other date determined by the Trustee) using any reasonable method of valuation that takes into account fair market value pursuant to Regulations. There must be an actuarial valuation of the Plan and a certification of actuarial soundness as required by law and acceptable to the Trustee at least once every year. 16 00, (2 * r ARTICLE V BENEFITS 5.1 RETIREMENT BENEFITS (a) The amount of monthly retirement benefit to be provided for each Participant who retires on his Normal Retirement Date shall be equal to his Accrued Benefit (herein called his Normal Retirement Benefit). A Participant's Accrued Benefit is based on a retirement benefit formula equal to one -twelfth of 0.875% of Final Average Compensation in excess of Covered Compensation multiplied by the Participant's Years of Service, computed to the nearest cent. Notwithstanding the foregoing, if the County Administrator retires with at least thirty (30) Years of Service, the County Administrator's Accrued Benefit shall be based on a retirement formula equal to one -twelfth of 1.33% of Final Average Compensation in excess of Covered Compensation multiplied by the County Administrator's Years of Service, computed to the nearest cent. Notwithstanding the above, each Participant who was a Participant in the Plan on March 21, 1981 shall be provided with a monthly retirement benefit of not less than 125% of the monthly retirement benefit accrued on such date when determined under the terms of the Pian as in effect on July 1, 1980. The 125% factor above is replaced with 100% for any Participant who renders no service covered under the Plan counting towards Years of Service on or after July 1, 1997. (b) A Participant may elect to retire on an Early Retirement Date. In the event that a Participant makes such an election, he shall be entitled to receive an Early Retirement Benefit equal to his Accrued Benefit payable at his Normal Retirement Date. However, if a Participant so elects, he may receive payment of an Early Retirement Benefit commencing on the first day of the month coinciding with or next following his Early Retirement Date. The Early Retirement Benefit shall equal the Accrued Benefit for any Participant who renders any service covered under the Plan counting towards Years of Service on or after July 1, 1997. For any other Participant, the Early Retirement Benefit shall be the Accrued Benefit reduced by 1/180th for each of the first sixty (60) months and 1/360th for each of the next sixty (60) months by which the first day of the month on which his Early Retirement Benefit commences precedes his Normal Retirement Date. (c) At the request of a Participant he may be continued in employment beyond his Normal Retirement Date. In such event, the Participant shall receive a monthly retirement benefit upon retirement on his Late Retirement Date equal to his Accrued Benefit based on Final Average Compensation and Years of Service as of such Late Retirement Date, with no credit for Compensation or Years of Service after the Participant's 70th birthday. PID 11 . ;, 17 (d) The Normal Retirement Benefit payable to a Participant pursuant to this Section 5.1 shall be a monthly pension commencing on his Retirement Date and continuing for life. However, the form of distribution of such benefit shall be determined pursuant to the provisions of Section 5.6. 5.2 PAYMENT OF RETIREMENT BENEFITS When a Participant retires, the Trustee shall immediately take all necessary steps and execute all required documents to cause the payment to him of his Accrued Benefit pursuant to the benefit election procedure of Section 5.11. 5.3 DISABILITY RETIREMENT BENEFITS The amount of the Disability Retirement Benefit is the Accrued Benefit as of the effective date the Participant is certified Totally and Permanently Disabled, commencing on Early or Normal Retirement Date, if he is still living. (a) The death benefit provided under this Plan shall be the "minimum spouse's death benefit." In the case of an unmarried Participant or unmarried Former Participant who dies prior to his Retirement Date, no death benefits shall be payable under this Plan. (b) For the purposes of this Section, the "minimum spouse's death benefit" means a death benefit for a Vested married Participant payable in the form of a Pre -Retirement Survivor Annuity. Such annuity payments shall be equal to the amount which would be payable as a survivor annuity under the joint and survivor annuity provisions of the Plan if: (1) in the case of a Participant who dies after the Earliest Retirement Age, such Participant had retired with an immediate joint and survivor annuity on the day before the Participant's date of death, or (2) in the case of a Participant who dies on or before the Earliest Retirement Age, such Participant had: (i) separated from service on the earlier of the actual time of separation or the date of his death, (ii) survived to the Earliest Retirement Age, (iii) retired with an immediate joint and survivor annuity at the Earliest Retirement Age based on his Vested Accrued Benefit on his date of death, and 18 (iv) died on the day after the day on which said Participant would have attained the Earliest Retirement Age. 5.5 TERMINATION OF EMPLOYMENT BEFORE RETIREMENT All rights of a Participant to benefits under the Plan shall cease upon his termination of employment with the Employer, except as specifically provided in this Section 5.5 or as otherwise specifically provided in the Plan. (a) Payment to a Former Participant of the Vested portion of his Accrued Benefit: shall begin as of the Normal Retirement Age specified herein, if he is still living. However, the Trustee shall, with the Former Participant's consent, direct the earlier payment of the entire Vested portion of the Present Value of Accrued Benefit, but only if it does not exceed $5,000. Furthermore, a Former Participant who terminates employment after satisfying the service requirement for Early Retirement and who thereafter reaches the age requirement of Section 1.15 shall be entitled to receive his benefits under the Plan upon written request to the Trustee. That portion of a Terminated Participant's Accrued Benefit that is forfeited shall be used only to reduce future costs of the Plan at such time as it becomes a forfeiture. That portion of a Terminated Participant's Accrued Benefit that is not Vested shall become a forfeiture on the last day of the Plan Year in which the Participant incurs five (5) consecutive 1 -Year Breaks in Service. (b) The Vested portion of any Participant's Accrued Benefit shall be a percentage of such Participant's Accrued Benefit determined on the basis of the Participant's number of whole years of his Years of Service according to the following schedule: Vesting Schedule Years of Service Percentage Under 5 Years of Service 0% 5 Years of Service 50% 6 Years of Service 60% 7 Years of Service 70% 8 Years of Service 80% 9 Years of Service 90% 10 Years or more of Service 100% o z (c) Notwithstanding the vesting schedule above, the Vested percentage of a Participant's Accrued Benefit shall not be less than the Vested percentage attained as of the later of the effective date or adoption date of this amendment and restatement. (d) Notwithstanding the vesting schedule above, upon any full or partial termination of the Plan, an affected Participant shall become fully Vested in his Accrued Benefit (to the extent funded as of such date of termination) which shall not thereafter be subject to forfeiture. (e) Notwithstanding any provision of the Plan to the contrary, and if authorized in writing by the Trustee, a Participant who is terminated as a result of a proven or admitted crime or misconduct towards the Employer or causing the Employer damage shall forfeit all benefits due under the Plan. 5.6 DISTRIBUTION OF BENEFITS (a)(1) Unless otherwise elected as provided below, a Participant who is married on the Annuity Starting Date and who does not die before the Annuity Starting Date shall receive the value of all of his benefits in the form of a joint and survivor annuity. The joint and survivor annuity is an annuity that commences immediately and shall be the Actuarial Equivalent of a single life annuity. Such joint and survivor benefits following the Participant's death shall continue to the spouse (as of the Annuity Starting Date) during the spouse's lifetime at a rate equal to 50% of the rate at which such benefits were payable to the Participant. This joint and 50% survivor annuity shall be considered the designated qualified joint and survivor annuity and automatic form of payment for the purposes of this Plan. An unmarried Participant shall receive the value of his benefit in the form of a life annuity. Such unmarried Participant, however, may elect in writing to waive the life annuity. The election must comply with the provisions of this Section as if it were an election to waive the joint and survivor annuity by a married Participant, but without the spousal consent requirement. The joint and survivor annuity and the life annuity form of distribution shall be the Actuarial Equivalent of the benefits due the Participant. (2) Any election to waive the joint and survivor annuity must be made by the Participant in writing during the election period and be consented to by the Participant's spouse. If the spouse is legally incompetent to give consent, the spouse's legal guardian, even if such guardian is the Participant, may give consent. Such election shall designate a Beneficiary (or a form of benefits) that may not be changed without spousal consent (unless the consent of the spouse expressly permits designations by the Participant without the requirement of further consent by the spouse). Such spouse's consent shall be irrevocable and must acknowledge the effect of such election and be witnessed by a Plan representative or a notary public. Such consent shall not be required if it is established to the satisfaction of the Trustee that the required consent cannot be obtained because there is no spouse, the spouse cannot be located, or other circumstances that may be ULU 20 prescribed by Regulations. The election made by the Participant and consented to by his spouse may be revoked by the Participant in writing without the consent of the spouse at any time during the election period. The number of revocations shall not be limited. Any new election must comply with the requirements of this paragraph. A former spouse's waiver shall not be binding on a new spouse. (3) The election period to waive the joint and survivor annuity shall be the 90 day period ending on the Annuity Starting Date. (4) With regard to the election, the Trustee shall provide to the Participant no less than 30 days and no more than 90 days before the Annuity Starting Date a written explanation of: (i) the terms and conditions of the joint and survivor annuity, (ii) the Participant's right to make, and the effect of, an election to waive the joint and survivor annuity, (iii) the right of the Participant's spouse to consent to any election to waive the joint and survivor annuity, and (iv) the right of the Participant to revoke such election, and the effect of such revocation. (5) The Annuity Starting Date for a distribution in a form other than a qualified joint and survivor annuity may be less than 30 days after receipt of the written explanation described above, provided that: (i) the Trustee clearly informs the Participant that the Participant has a right to a period of 30 days after receiving the notice to consider whether to waive the joint and survivor annuity and elect (with spousal consent) to a form of distribution other than a joint and survivor annuity, (ii) the Participant is permitted to revoke an affirmative distribution election at least until the Annuity Starting Date, or, if later, at any time prior to the expiration of the 7 -day period that begins the day after the explanation of the joint and survivor annuity is provided to the Participant, and (iii) the Annuity Starting Date is a date after the date that the written explanation was provided to the Participant. C*, 10 1IT. , 1 i 50.11 21 Notwithstanding the above, the Annuity Starting Date may be a date prior to the date the written explanation is provided to the Participant if the distribution does not commence until at least 30 days after such written explanation is provided, subject to the waiver of the 30 - day period as provided for above. (b) In the event a married Participant duly elects pursuant to paragraph (a)(2) above not to receive his benefit in the form of a joint and survivor annuity, or if such Participant is not married, in the form of a life annuity, the Trustee, pursuant to the election of the Participant or his duly appointed guardian or other personal representative in the case of a Participant who has become Totally and Permanently Disabled, shall direct the Trustee to distribute to a Participant or his Beneficiary an amount which is the Actuarial Equivalent of the monthly retirement benefit commencing on his Retirement Date and continuing for the life of the Participant in one or more of the following methods: (1) Monthly pension payable over the life of the Participant. (2) Reduced monthly pension payable over the life of the Participant, with the provision that, if a Retired Participant dies prior to the completion of 60 monthly payments, the Retired Participant's designated Beneficiary shall receive a lump sum payment equal to the Actuarial Equivalent of the monthly payments which remain to be paid for the balance of the guarantee period. (3) Reduced monthly pension payable over the life of the Participant, with the provision that, if a Retired Participant dies prior to the completion of 120 monthly payments, the Retired Participant's designated Beneficiary shall receive a lump sum payment equal to the Actuarial Equivalent of the monthly payments which remain to be paid for the balance of the guarantee period. (4) Reduced monthly pension payable over the life of the Participant and the life of his designated Beneficiary (50% joint and survivor annuity). (5) Reduced monthly pension payable over the life of the Participant and the life of his designated Beneficiary (75% joint and survivor annuity). (6) Reduced monthly pension payable over the life of the Participant and the life of his designated Beneficiary (100% joint and survivor annuity). However, any such annuity may not be in any form that will provide for payments over a period extending beyond either the life of the Participant (or the lives of the Participant and his designated Beneficiary) or the life expectancy of the Participant (or the life expectancy of the Participant and his designated Beneficiary). 22 The present value of a Participant's joint and survivor annuity derived from Employer and Employee contributions may not be paid without his written consent if the value exceeds $5,000. Further, the spouse of a Participant must consent in writing to any immediate distribution. Any written consent required by this Section 5.6(c) must be obtained not more than 90 days before commencement of the distribution and shall be made in a manner consistent with Section 5.6(a)(2). The present value in this regard shall be determined as provided in Section 1.38. If the value of the Participant's benefit derived from Employer and Employee contributions does not exceed $5,000, the Trustee may immediately distribute such benefit without the Participant's consent. No distribution may be made under the preceding sentence after the Annuity Starting Date unless the Participant and his spouse consent in writing to such distribution. If the amount of any distribution under the preceding paragraph exceeds $1,000 and if the Participant does not elect to have such distribution paid directly to an eligible retirement plan specified by the Participant in a direct rollover or to receive the distribution directly, then the Administrator will pay the distribution in a direct rollover to an individual retirement account designated by the Administrator. With regard to the required consent: (1) No consent shall be valid unless the Participant has received a general description of the material features and an explanation of the relative values of the optional forms of benefit available under the Plan that would satisfy the notice requirements of Code Section 417. (2) The Participant must be informed of his right to defer receipt of the distribution. If a Participant fails to consent, it shall be deemed an election to defer the commencement of payment of any benefit. However, any election to defer the receipt of benefits shall not apply with respect to distributions which are required under Section 5.6(d). (3) Notice of the rights specified under this paragraph shall be provided no less than 30 days and no more than 90 days before the Annuity Starting Date. Notwithstanding the above, the Annuity Starting Date may be a date prior to the date the explanation is provided to the Participant if the distribution does not commence until at least 30 days after such explanation is provided, subject to the waiver of the 30 -day period as provided for in Section 5.6(a)(5). (4) Consent of the Participant to the distribution must not be made before the Participant receives the notice and must not be made more than 90 days before the Annuity Starting Date. 000154 23 (5) No consent shall be valid if a significant detriment is imposed under the Plan on any Participant who does not consent to the distribution. Any such distribution may commence less than 30 days, subject to Section 5.6(a)(5), after the notice required under Regulation 1.411(a)-I1(c) is given, provided that: (1) the Trustee clearly informs the Participant that the Participant has a right to a period of at least 30 days after receiving the notice to consider the decision of whether or not to elect a distribution (and, if applicable, a particular distribution option), and (2) the Participant, after receiving the notice, affirmatively elects a distribution. (d) The distribution of a Participant's benefits, whether under the Plan or through the purchase of an annuity contract, shall be made in accordance with the following requirements and shall otherwise comply with Code Section 401(a)(9) and the Regulations thereunder (including Regulation 1.401(a)(9)-2), the provisions of which are incorporated herein by reference. (e) A Participant's benefits shall be distributed or must begin to be distributed to him not later than April lst of the calendar year following the calendar year in which the Participant attains age 70 '/2. (f) Subject to the spouse's right of consent afforded under the Plan, the restrictions imposed by this Section shall not apply if a Participant has, prior to January 1, 1984, made a written designation to have his retirement benefit paid in an alternative method acceptable under Code Section 401(a) as in effect prior to the enactment of the Tax Equity and Fiscal Responsibility Act of 1982. (g) All annuity Contracts under this Plan shall be non -transferable when distributed. Furthermore, the terms of any annuity Contract purchased and distributed to a Participant or spouse shall comply with all of the requirements of the Plan. 5.7 DISTRIBUTION OF BENEFITS UPON DEATH (a) A Vested Participant who dies before the Annuity Starting Date and who has a surviving spouse shall have his death benefit paid to his surviving spouse in the form of a Pre -Retirement Survivor Annuity. The Participant's spouse may direct that payment of the Pre -Retirement Survivor Annuity commence within a reasonable period after the Participant's death (but not earlier than the month in which the Participant would have attained the Earliest Retirement Age under the Plan if the Participant dies on or before the Earliest Retirement Age). If the spouse does not so direct, payment of such benefit will commence at the time the Participant would have attained his Normal Retirement Age. The spouse may not elect a later commencement date. 24 (b) If the present value of the Participant's death benefit derived from Employer and Employee contributions does not exceed $5,000, the Trustee shall, with the consent of the Participant's Beneficiary, direct the immediate distribution of such amount to the Participant's Beneficiary. No distribution of the Pre - Retirement Survivor Annuity may be made under the preceding sentence after the annuity starting date unless the spouse consents in writing. The present value in this regard shall be determined as provided in Section 1.35. (c) Notwithstanding any provision in the Plan to the contrary, distributions upon the death of a Participant shall be made in accordance with the following requirements and shall otherwise comply with Code Section 401(a)(9) and the Regulations thereunder. Distributions to the Participant's surviving spouse must commence on or before the later of. (1) December 31 st of the calendar year immediately following the calendar year in which the Participant died; or (2) December 31 st of the calendar year in which the Participant would have attained age 70 1/2. If it is determined pursuant to Regulations that the distribution of a Participant's interest has begun and the Participant dies before his entire interest has been distributed to him, the remaining portion of such interest shall be distributed at least as rapidly as under the method of distribution selected pursuant to Section 5.6 as of his date of death. However, in the event that the Participant's spouse (determined as of the date of the Participant's death) is his Beneficiary, then in lieu of the preceding rules, distributions must be made over the life of the spouse (or over a period not extending beyond the life expectancy of the spouse) and must commence on or before the later of. (1) December 31st of the calendar year immediately following the calendar year in which the Participant died; or (2) December 31 st of the calendar year in which the Participant would have attained age 70 1/2. If the surviving spouse dies before distributions to such spouse begin, then the 5 -year distribution requirement of this Section shall apply as if the spouse was the Participant. (d) Subject to the spouse's right of consent afforded under the Plan, the restrictions imposed by this Section shall not apply if a Participant has, prior to January 1, 1984, made a written designation to have his death benefits paid in an alternative method acceptable under Code Section 401(a) as in effect prior to the enactment of the Tax Equity and Fiscal Responsibility Act of 1982. (e) To the extent required by USERRA or Code Section 401(a)(37) for purposes of determining vesting in Accrued Benefits and entitlement to death benefits under the Plan, in the event a Participant ceases to be an Employee in order to perform qualified military service and dies on or after January 1, 2007 while performing qualified military service, the Participant's death shall be considered to have occurred while he was an Employee and, if he ceased to be an Eligible Employee in order to perform qualified military service, while he was an Eligible Employee so that his Beneficiaries are entitled to any additional benefits provided under the Plan (other than benefit accruals relating to the period of 001 0 8 25 qualified military service unless otherwise expressly provided), including without limitation any additional or enhanced vesting or death benefits, had the Participant resumed employment with the Employer and then terminated employment on account of death. 5.8 POST-RETIREMENT COST -OF -LIVING INCREASES As of each July 1, the monthly retirement allowance of each Participant whose monthly retirement allowance has been in pay status for the entire 12 -month period ending on such July 1 shall be increased by an adjustment factor equal to the smaller of five percent (5%) and a ratio, the numerator of which is the CPI -U determined for the month of April immediately preceding the current July 1 and the denominator of which is the CPI -U for the month of April preceding the previous July 1, with the ratio, so determined, reduced by 1.0. The term CPI -U shall mean the Consumer Price Index for Urban Consumers as published by the Department of Labor, Bureau of Labor Statistics. Notwithstanding the above, the monthly retirement allowance of any Participant shall not be increased pursuant to this Section 5.8 to an amount which would exceed the applicable Code Section 415 benefit limitations of Article VI. 5.9 SMALL PAYMENTS (a) Notwithstanding any other provisions of the Plan to the contrary, Retired Participants and Beneficiaries (1) whose benefits have commenced or are eligible to commence on or after January 1, 2000 and (2) whose Actuarial Equivalent of their benefit payments does not exceed $5,000 may, at the option of the Trustee and in a uniform and nondiscriminatory manner, have their remaining payments paid in the form of a lump sum equal to the Actuarial Equivalent of the remaining payments. No such lump sum distribution may be made under the preceding sentence without the written consent of the Retired Participant and the Retired Participant's spouse if benefits have commenced. The retired Participant or Beneficiary shall not then be entitled to any further benefits under the Plan upon receipt of such lump sum unless he returns to employment with the Employer and resumes participation in the Plan. In addition, should such Participant later resume participation in the Plan, his ultimate benefit payable from the Plan shall be redetermined in accordance with the reinstatement provisions of Section 5.10. (b) Any Retired Participant or Beneficiary (1) whose benefits have commenced, (2) whose Actuarial Equivalent of their benefit payments does not exceed $5,000 and (3) who did not consent as specified under Section 5.9(a) above to receive a lump sum distribution following written notification may, at the option of the Trustee and in a uniform and nondiscriminatory manner, have their remaining payments paid quarterly instead of monthly, with each such quarterly payment three (3) times the amount of the respective monthly payment and distribution of such quarterly payment at the beginning of the respective quarter. This Section 5.9(b) does not provide any quarterly payment option in lieu of a lump sum distribution not to exceed $5,000 without written consent by the Participant or Beneficiary which is permitted under any other provision of the Plan. 26 (c) Commutation of Benefits - If a Participant's Beneficiary is not a natural person, or if more than one Beneficiary or person is entitled to receive annuity payments, the Trustee may in its sole discretion commute the value of annuity payments and pay the Actuarial Equivalent value in a lump sum payment. 5.10 REINSTATEMENT In the event a Retired Participant receiving a retirement allowance or a terminated Participant entitled to a deferred vested benefit under the Plan should resume his status as an Eligible Employee, his retirement payments, if any, shall cease and the Participant's rights to benefits under the Plan shall be subject to redetermination as of any subsequent discontinuation of service as an Eligible Employee with credit for all Years of Service, whether or not continuous, in accordance with the provisions of the Plan then in effect. The amount of such redetermined benefits shall be reduced by the Actuarial Equivalent of any retirement or termination benefits previously received under the Plan, but the amount shall not be reduced to an amount less than the Vested Accrued Benefit attributable to service and Compensation after resuming status as an Eligible Employee. Any Plan amendment subsequent to the discontinuation of service as an Eligible Employee shall in no way affect the amount of a Participant's retirement allowance to which the Participant is entitled except as otherwise specifically provided herein. 5.11 BENEFIT ELECTION PROCEDURE (a) Date of Commencement of Payments - Any election or related waiver required for a distribution from the Plan under Section 5.6, 5.7 or a related Section shall be made in writing to the Trustee, and such election, on approval by the Trustee in the Trustee's sole discretion, shall be effective as of the date benefits are to commence being paid under the Plan. Upon receipt by the Trustee of such application, the Trustee shall determine all facts which are necessary to establish the right of the applicant to benefits and the amount of the benefits under Plan provisions. Except as limited by Section 5.6 or 5.7, whenever the Trustee is to make a distribution, the distribution may be made or begun as soon as practicable following receipt of a complete written application for benefits. (b) Change of Election - Any election may be altered, amended or revoked by the Participant prior to the date as of which the first payment of his benefit would normally be made on forms provided by the Trustee for this purpose. After the date as of which a Participant's benefit payments are to commence, no further elections or adjustments in the amount of the allowance will be permitted. (c) No Retroactive Benefit Payments - Notwithstanding any other provision of the Plan to the contrary, the failure of a Participant and/or spouse to consent to a distribution or otherwise provide a complete written application for benefits to the Trustee while any part of the Vested Accrued Benefit could otherwise be distributed shall be deemed to be an election to defer commencement of payment of any benefit sufficient to satisfy this Section and no retroactive benefit payment(s) shall be made. 0 (d) Notification of Participant - The Trustee shall notify a Participant in writing of his eligibility for benefits at such times and in such a manner it deems necessary to ensure a Participant is given advance notice of his eligibility for benefits, consistent with the notice provisions of Section 5.6. (e) Responsibility of Participant - It is the responsibility of the Participant (1) to notify the Employer of any address change which may reasonably be expected to prevent the Trustee from delivering the above written notifications, (2) to complete and submit the necessary application for any benefits in a timely manner to the Trustee and (3) to file any claim for a specific benefit in writing with the Trustee pursuant to Section 2.10. 5.12 DISTRIBUTION FOR MINOR BENEFICIARY OR INCAPACITATED PERSON (a) In the event a distribution is to be made to a minor, then the Trustee may direct that such distribution be paid to the legal guardian, or if none, to a parent of such Beneficiary or a responsible adult with whom the Beneficiary maintains his residence, or to the custodian for such Beneficiary under the Uniform Gift to Minors Act or Gift to Minors Act, if such is permitted by the laws of the state in which said Beneficiary resides. Such a payment to the legal guardian, custodian or parent of a minor Beneficiary shall fully discharge the Trustee, Employer, and Plan from further liability on account thereof. (b) The Trustee may refuse to make payments to any person who in its judgment is incapable for any reason of providing a valid receipt for such payment and make payments which such person would have otherwise received to his appointed guardian, committee or attorney-in-fact. Such payments shall fully discharge the Trustee, Employer and Plan from further liability on account thereof. 5.13 LOCATION OF PARTICIPANT OR BENEFICIARY UNKNOWN In the event that all, or any portion, of the distribution payable to a Participant or his Beneficiary hereunder shall remain unpaid after seven (7) years after such distribution becomes payable solely by reason of the inability of the Trustee, after sending a registered letter, return receipt requested, to the last known address, and after further diligent effort, to ascertain the whereabouts of such Participant or his Beneficiary, the amount so distributable shall be forfeited and shall be used to reduce the cost of the Plan. In the event a Participant or Beneficiary is located subsequent to his benefit being forfeited, such benefit shall be restored unadjusted for earnings or losses, except missed payments shall not be restored. ;1,x;0 a is 9 28 5.14 QUALIFIED DOMESTIC RELATIONS ORDER DISTRIBUTION All rights and benefits, including elections, provided to a Participant in this Plan shall be subject to the rights afforded to any "alternate payee" under a "qualified domestic relations order." Furthermore, a distribution to an "alternate payee" shall be permitted if such distribution is authorized by a "qualified domestic relations order," even if the affected Participant has not separated from service and has not reached the Earliest Retirement Age. For the purposes of this Section, "alternate payee" and "qualified domestic relations order" shall have the meaning set forth under Code Section 414(p). ARTICLE VI CODE SECTION 415 LIMITATIONS 6.1 ANNUAL BENEFIT For purposes of this Article, "annual benefit" means the benefit payable annually under the terms of the Plan (exclusive of any benefit not required to be considered for purposes of applying the limitations of Code Section 415 to the Plan) payable in the form of a straight life annuity with no ancillary benefits. If the benefit under the Plan is payable in any other form, the "annual benefit" shall be adjusted to the equivalent of a straight life annuity pursuant to Section 6.3. Effective for distributions in Plan Years beginning after December 31, 2003, the determination of actuarial equivalence of forms of benefit other than a straight life annuity shall be made in accordance with (a) or (b) below. (a) Benefit Forms not Subject to §417(e)(3): The straight life annuity that is actuarially equivalent to the Participant's form of benefit shall be determined under this paragraph (1) if the form of the Participant's benefit is either (1) a nondecreasing annuity (other than a straight life annuity) payable for a period of not less than the life of the Participant (or, in the case of a Pre -Retirement Survivor Annuity, the life of the Surviving Spouse), or (2) an annuity that decreases during the life of the Participant merely because of (a) the death of the survivor annuitant (but only if the reduction is not below 50% of the benefit payable before the death of the survivor annuitant), or (b) the cessation or reduction of Social Security supplements or qualified disability payments (as defined in Code Section 401(a)(11)). (1) Limitation Years beginning before July 1, 2007. For Limitation Years beginning before July 1, 2007, the actuarially equivalent straight life annuity is equal to the annual amount of the straight life annuity commencing on the same annuity starting date that has the same actuarial present value as the Participant's form of benefit computed using whichever of the following procedures produces the 0,30:130 W greater annual amount: (1) the applicable interest rate and the mortality table (or other tabular factor) for adjusting benefits in the same form; and (2) a 5% interest rate assumptions and the applicable mortality table under Code Section 417(e)(3) without reference to Rev. Rut. 2001-62. (2) Limitation Years beginning on or after July 1, 2007. For Limitation Years beginning on or after July 1, 2007, the actuarially equivalent straight life annuity is equal to the greater of (1) the annual amount of the straight life annuity commencing the same annuity starting date that has the same actuarial present value as the Participant's form of benefit; and (2) the annual amount of the straight life annuity commencing at the same annuity starting date that has the same actuarial present value as the Participant's form of benefit, computed using a 5% interest rate assumptions and the applicable mortality table under Code Section 417(e)(3) without reference to Rev. Rul. 2001-62. (b) Benefit Forms Subject to Code Section 41.7(e)(3): The straight life annuity that is actuarially equivalent to the Participant's form of benefit shall be determined under this paragraph if the form of the Participant's benefit is other than a benefit in the form described in paragraph (1) above. In this case, the actuarially equivalent straight life annuity shall be determined as follows: (1) Annuity Starting Date in Plan Years Beginning After 2005. If the annuity starting date of the Participant's form of benefit is in a Plan Year beginning after 2005, the actuarially equivalent straight life annuity is equal to the greatest of (1) the annual amount of the straight life annuity commencing at the same annuity starting date that has the same actuarial present value as the Participant's form of benefit computed using the applicable interest rate and mortality table (or other tabular factor) for adjusting benefits in the same form; (2) the annual amount of the straight life annuity commencing at the same annuity starting date that has the same actuarial present value as the Participant's form of benefit, computed using a 5.5% interest rate assumption and the applicable mortality table under Code Section 417(e)(3) without reference to Rev. Rul. 2001-62; and (3) the annual amount of the straight life annuity commencing at the same annuity starting date that has the same actuarial present value as the Participant's form of benefit, computed using the Applicable Interest Rate and 30 applicable mortality table under Code Section 417(e)(3) without reference to Rev. Rul. 2001-62, divided by 1.05. (2) Annuity Starting Date in Plan Years Beginning in 2004 and 2005. If the annuity starting date of the Participant's form of benefit is in a Plan Year beginning in 2004 or 2005, the actuarially equivalent straight life annuity is equal to the annual amount of the straight life annuity commencing at the same annuity starting date that has the same actuarial present value as the Participant's form of benefit computed using whichever of the following produces the greater annual amount: (1) the applicable interest rate and mortality table for adjusting benefits in the same form; (2) a 5.5% interest rate assumption and the applicable mortality table under Code Section 417(e)(3) without reference to Rev. Rul. 2001- 62. If the annuity starting date of the Participant's benefit is on or after the first day of the first Plan Year beginning in 2004 and before December 31, 2004, the application of this paragraph (B) shall not cause the amount payable under the Participant's form of benefit to be less than the benefit calculated under the Plan taking into account the limitations of this Section, except that the actuarially equivalent straight life annuity is equal to the annual amount of the straight life annuity commencing at the same annuity starting date that has the same actuarial present value as the Participant's form of benefit, computed using whichever of the following produces the greatest annual amount: (i) The applicable interest rate and mortality table (or other tabular factor) specified in Article I for adjusting benefits in the same form; (ii) The applicable interest rate and the applicable mortality table under Code Section 417(e)(3) without reference to Rev. Rul. 2001-62; and (iii) The applicable interest rate (as in effect on the last day of the last Plan Year beginning before January 1, 2004, under provisions of the Plan then adopted and in effect) and the applicable mortality table under Code Section 417(e)(3) without reference to Rev. Rul. 2001-62. 01 3110,1152 31 6.2 MAXIMUM ANNUAL BENEFIT (a) Notwithstanding the foregoing and subject to the exceptions below, the maximum "annual benefit" payable to a Participant under this Plan in any "limitation year" shall equal $160,000, as adjusted pursuant to paragraph (d) below (the "$160,000 limitation"). (b) For purposes of applying the limitations of Code Section 415, the "limitation year" shall be the Plan Year. (c) Notwithstanding anything in this Article to the contrary, if the Plan has complied at all times with the requirements of Code Section 415, the maximum "annual benefit" for any individual who was a Participant as of the first day of the "limitation year" beginning after December 31, 1986, shall not be less than the "current accrued benefit." "Current accrued benefit" shall mean a Participant's Accrued Benefit under the Plan, determined as if the Participant had separated from service as of the close of the last "limitation year" beginning before January 1,1987, when expressed as an annual benefit within the meaning of Code Section 415(b)(2). In determining the amount of a Participant's "current accrued benefit," the following shall be disregarded: (1) any change in the terms and conditions of the Plan after May 5, 1986; and (2) any cost of living adjustment occurring after May 5, 1986. (d) The dollar limitation under Code Section 415(b)(1)(A) stated in paragraph (a) above shall be adjusted annually as provided in Code Section 415(d) pursuant to the Regulations. The adjusted limitation is effective as of January 1 st of each calendar year and is applicable to "limitation years" ending with or within that calendar year. (e) For the purpose of this Article, all qualified defined benefit plans (whether terminated or not) ever maintained by the Employer shall be treated as one defined benefit plan. Section 6.5(e) specifies the coordination with such other plans for purposes of the limitations determined under Code Section 415. 6.3 ADJUSTMENTS TO ANNUAL BENEFIT LIMITATIONS (a) Adjustment for Fewer than 10 Years of Participation or Service: If the Participant has fewer than 10 Years of Participation in the Plan, the Defined Benefit Dollar Limitation shall be multiplied by a fraction, the numerator of which is the number of Years of Participation (or part thereof, but not less than one year) in the Plan, and the denominator of which is 10. In the case of a Participant who has fewer than 10 Years of Service with the Employer, the Defined Benefit Compensation Limitation shall be multiplied by a fraction, the numerator of which is the number of Years of Service (or part thereof, but not less than one year) in the Plan, and the denominator of which is 10. Qu Vis+ 32 However, in the case of a Participant who dies or becomes disabled by reason of personal injuries or sickness, the above paragraphs shall not apply. (b) Adjustment of Defined Benefit Dollar Limitation for Benefit Commencement Before Age 62 and After Age 65: Effective for benefits commencing in Limitation Years ending after December 31, 2001, the Defined Benefit Dollar Limitation shall be adjusted if the annuity starting date of the Participant's benefit is before age 62 or after age 65. If the annuity starting date is before age 62, the Defined Benefit Dollar Limitation shall be adjusted under paragraph (1), as modified by paragraph (3). If the annuity starting date is after age 65, the Defined Benefit Dollar Limitation shall be adjusted under paragraph (2), as modified by paragraph (3). (1) Adjustment of Defined Benefit Dollar Limitation for Benefit Commencing Before Age 62: (i) Limitation Years Beginning Before July 1, 2007. If the annuity starting date for the Participant's benefit is prior to age 62 and occurs in a Limitation Year beginning before July 1, 2007, the Defined Benefit Dollar Limitation for the Participant's annuity starting date is the annual amount of a benefit payable in the form of a straight life annuity commencing at the Participant's annuity starting date that is the actuarial equivalent of the Defined Benefit Dollar Limitation (adjusted for fewer than 10 years of participation, if required) with actuarial equivalence computed using whichever of the following produces the smaller amount: a. The applicable interest rate and mortality table (or other tabular factor) for nondecreasing life annuities; or b. a 5% interest rate assumption and the applicable mortality table under Code Section 417(e)(3) without reference to Rev. Rul. 2001-62. (ii) Limitation Years Beginning on or After July 1, 2007. a. Plan Does Not Have Immediately Commencing Straight Life Annuity Payable Both at Age 62 and the Age of Benefit Commencement. If the annuity starting date for the Participant's benefit is prior to age 62 and occurs in a Limitation year beginning on or after July 1, 2007, and the Plan does not have an immediately commencing straight life annuity payable at both age 62 and the age of benefit OT DIS -4s 33 commencement, the Defined Benefit Dollar Limitation for the Participant's annuity starting date is the annual amount of a benefit payable in the form of a straight life annuity commencing at the Participant's annuity starting date that is the actuarial equivalent of the Defined Benefit Dollar Limitation (adjusted for fewer than 10 Years of Participation, if required) with actuarial equivalence computed using a 5% interest rate and the applicable mortality table under Code Section 417(e)(3) without reference to Rev. Rul. 2001-62, expressing the Participant's age based on completed calendar months as of the annuity starting date. b. Plan Has Immediately Commencing Straight Life Annuity Payable at Both Age 62 and the Age of Benefit Commencement. If the annuity starting date for the Participant's benefit is prior to age 62 and occurs in a Limitation Year beginning on or after July 1, 2007, and the Plan has an immediately commencing straight life annuity payable at both age 62 and the age of benefit commencement, the Defined Benefit Dollar Limitation for the Participant's annuity starting date is the lesser of the limitation determined under paragraph (a) above and the Defined Benefit Dollar Limitation (adjusted for fewer than 10 Years of Participation, if required) multiplied by the ratio of the annual amount of the immediately commencing straight life annuity under the Plan at the Participant's annuity starting date to the annual amount of the immediately commencing straight life annuity under the Plan at age 62, both determined without applying the limitations of this Section. Notwithstanding anything in this subsection (1) to the contrary, no age adjustment prior to age 62 is made for a qualified Participant. A qualified Participant is a Participant who has at least 15 Years of Service under the plan as a full-time employee of any police department or fire department that is organized and operated by the state government or political subdivision maintaining such defined benefit plan to provide police protection, firefighting services, or emergency medical service for any area within the jurisdiction of such state or 34 political subdivision or as a member of the Armed Forces of the United States. (iv) The age adjustment in (1) above shall not apply in the case of a Participant becoming disabled by reason of personal injuries or sickness, or as a result of the death of the Participant. (2) Adjustment of Defined Benefit Dollar Limitation for Benefit Commencement After Age 65: (i) Limitation Years Beginning Before July 1, 2007. If the annuity starting date for the Participant's benefit is after age 65 and occurs in a Limitation Year beginning before July 1, 2007, the Defined Benefit Dollar Limitation for the Participant's annuity starting date is the annual amount of a benefit payable in the form of a straight life annuity commencing at the Participant's annuity starting date that is the actuarial equivalent of the Defined Benefit Dollar Limitation (adjusted for fewer than 10 Years of Participation, if required) with actuarial equivalence computed using whichever of the following produces the smaller benefit a. The applicable interest rate and mortality table (or other tabular factor) for nondecreasing life annuities, or b. A 5% interest rate and the applicable mortality table under Code Section 417(e)(3) without reference to Rev. Rul. 2001-62. (ii) Limitation Years Beginning on or After July 1, 2007. a. Plan Does Not Have Immediately Commencing Straight Life Annuity Payable at Both Age 65 and the Age of Benefit Commencement. If the annuity starting date for the Participant's benefit is after age 65 and occurs in a Limitation Year beginning on or after July 1, 2007, and the Plan does not have an immediately commencing straight life annuity payable at both age 65 and the age of benefit commencement, the Defined Benefit Dollar Limitation at the Participant's annuity starting date is the annual amount of a benefit payable in the form of a straight life annuity commencing at the 35 Participant's annuity starting date that is the actuarial equivalent of the Defined Benefit Dollar Limitation (adjusted for fewer than 10 Years of Participation, if required), with actuarial equivalence computed using a 5% interest rate assumption and the applicable mortality table under Code Section 417(e)(3) without reference to Rev. Rul. 2001-62 for that annuity starting date (and expressing the Participant's age based on completed calendar months as of the annuity starting date). b. Plan Has Immediately Commencing Straight Life Annuity Payable at Both Age 65 and the Age of Benefit Commencement. If the annuity starting date for the Participant's benefit is after age 65 and occurs in a Limitation Year beginning on or after July 1, 2007, and the Plan has an immediately commencing straight life annuity payable both at age 65 and the age of benefit commencement, the Defined Benefit Dollar Limitation at the Participant's annuity starting date is the lesser of the limitation determined under (a) above and the Defined Benefit Dollar Limitation (adjusted for fewer than 10 Years of Participation, if required) multiplied by the ratio of the annual amount of the adjusted immediately commencing straight life annuity under the Plan at the Participant's annuity starting date to the annual amount of the adjusted immediately commencing straight life annuity under the Plan at age 65, both determined without applying the limitations of this Section. For this purpose, the adjusted immediately commencing straight life annuity under the Plan at the Participant's annuity starting date is the annual amount of such annuity payable to the Participant, computed disregarding the Participant's accruals after age 65 but including actuarial adjustments even if those actuarial adjustments are used to offset accruals; and the adjusted immediately commencing straight life annuity under the Plan at age 65 is the annual amount of such annuity that would be payable under the Plan to a hypothetical Participant who is age 65 and has the salve accrued benefit as the Participant. 36 (3) Notwithstanding the other requirements of this definition, no adjustment shall be made to the Defined Benefit Dollar Limitation to reflect probability of a Participant's death between the annuity starting date and age 62, or between age 65 and the annuity starting date, as applicable, if benefits are not forfeited upon the death of the Participant prior to the annuity starting date. To the extent benefits are forfeited upon the death of the Participant prior to the annuity starting date, such an adjustment shall be made. For this purpose, no forfeiture shall be treated as occurring upon the Participant's death if the Plan does not charge Participants for providing a Pre - Retirement Survivor Annuity, as defined in Code Section 417(c), upon the Participant's death. (c) Minimum Benefit Permitted. Notwithstanding anything else in this Section to the contrary, the benefit otherwise accrued or payable to a Participant under this Plan shall be deemed not to exceed the Maximum Permissible Benefit if. (1) the retirement benefits payable for a Limitation Year under any form of benefit with respect to such Participant under this Plan and under all other defined benefit plans (without regard to whether a plan has been terminated) ever maintained by the Employer do not exceed $10,000 multiplied by a fraction, the numerator of which is the Participant's number of Years of Service (or part thereof, but not less than one year) (not to exceed 10) with the Employer, and the denominator of which is 10; and (2) the Employer (or a predecessor employer) has not at any time maintained a defined contribution plan in which the Participant participated (for this purpose, mandatory employee contributions under a defined benefit plan, individual medical accounts under Code Section 401(h), and accounts for postretirement medical benefits established under Code Section 419A(d)(1) are not considered a separate defined contribution plan). (d) For purposes of Sections 6.1 and 6.3 no adjustments under Code Section 415(d) shall be taken into account before the "limitation year" for which such adjustment first takes effect. (e) For purposes of Section 6. 1, no adjustment is required for qualified joint and survivor annuity benefits, pre -retirement death benefits and post- retirement medical benefits. 0 37 (f) The Annual Benefit otherwise payable to a Participant under the Plan at any time shall not exceed the Maximum Permissible Benefit. If the benefit the Participant would otherwise accrue in a Limitation Year would produce an Annual Benefit in excess of the Maximum Permissible Benefit, the benefit shall be limited (or the rate of accrual reduced) to a benefit that does not exceed the Maximum Permissible Benefit. (g) The application of the provisions of this Section shall not cause the Maximum Permissible Benefit for any Participant to be less than the Participant's accrued benefit under all defined benefit plans of the Employer or a predecessor employer as of the end of the last plan year beginning before July 1, 2007 under provisions of the plans that were both adopted and in effect before April 5, 2007. The preceding sentence applies only if the provision of such defined benefit plans that were both adopted and in effect before April 5, 2007 satisfied the applicable requirements of statutory provisions, regulations, and other published guidance relating to Code Section 415 in effect as of the end of the last Limitation Year beginning before July 1, 2007, as described in Treasury Regulation §1.415(a) - 1(g)(4). The limitations of this Section shall be determined and applied taking into account the rules in Treasury Regulations §§1.415(f) -1(d), (e), and (h). 6.4 INCORPORATION BY REFERENCE Notwithstanding anything contained in this Article to the contrary, the limitations, adjustments and other requirements prescribed in this Article shall at all times comply with the provisions of Code Section 41.5 and the Regulations thereunder, the terms of which are specifically incorporated herein by reference. 6.5 QUALIFIED GOVERNMENTAL EXCESS BENEFIT ARRANGEMENT (a) Establishment of a Qualified Governmental Excess Benefit Arrangement. Notwithstanding anything herein to the contrary, a "qualified governmental excess benefit arrangement", as permitted under Code Section 415(m), is established as a portion of this Plan effective July 1, 2001. (b) Qualifying Criteria Pursuant to Code Section 415(m)(3), this qualified governmental excess benefit arrangement means a portion of the Plan, a governmental plan (as defined in Code Section 414(d)), under which the conditions below are met at all times: 38 (1) This portion of the Plan is maintained solely for the purpose of providing to Participants in the Plan that part of the Participant's annual benefit otherwise payable under the terms of the Plan that exceeds the limitations on benefits imposed by Code Section 415; (2) Under this portion of the Plan, no election is provided at any time to the Participant (directly or indirectly) to defer compensation; and (3) Benefits described directly above under (1) are not paid from a trust forming a part of this Plan unless such trust is maintained solely for the purpose of providing these benefits. To ensure compliance with this condition, to avoid certain Participant taxation issues, and notwithstanding certain other references to the possible establishment of such a trust for nonqualified benefits, such benefits are to be paid only from the general assets of the Employer. (c) Taxation of Participant For all purposes under the Code, the taxable year or years for which amounts in respect of this qualified governmental excess benefit arrangement are includible in gross income by a Participant, and the treatment of such amounts when so includible by the Participant, shall be determined as if this qualified governmental excess benefit arrangement were treated as a plan for the deferral of compensation which is maintained by a corporation not exempt from tax under the Code and which does not meet the requirements for qualification under Code Section 401. (d) This Plan Not Affected In determining whether this Plan meets the requirements of Code Section 415, benefits provided under this qualified governmental excess benefit arrangement shall not be taken into account. Income accruing to this Plan (or to a trust that is maintained solely for the purpose of providing benefits under this qualified governmental excess benefit arrangement) in respect of this qualified governmental excess benefit arrangement shall constitute income derived from the exercise of an essential government function upon which this Plan (or trust) shall be exempt from tax under Code Section 115. (e) Coordination with Other Plans For purposes of determining limitations on benefits imposed by Code Section 415, benefits provided to a Participant under this Plan must be aggregated with benefits provided to the Participant under any other qualified defined benefit retirement plan sponsored by the Employer, including the Virginia Retirement System (VRS), the terms of which are set forth under Title 51.1 of the Virginia Code. Furthermore, since Section 51.1-168 B of the Virginia Code requires that the Employer must first reduce benefits otherwise provided under this Plan before •1 13, 1 S;a 39 benefits under VRS are reduced whenever a reduction in benefits is required to meet the annual benefit limit required under Code Section 415, benefits provided under this qualified governmental excess benefit arrangement will include benefits which would otherwise be provided under this Plan attributable to the requirements of such Section of the Virginia Code. (f) Amount, Timing and Form of Payments (1) Amount - The amount of benefit payable under this Section 6.5 for a Participant will be determined at retirement and in each subsequent determination year as the excess, if any, of the total amount payable without regard to Code Section 415 over the total amount payable under the qualified portion of the Plan after application of Code Section 415, with each respective amount payable being determined under the coordination provisions of Section 6.5(e). (2) Timing and Form - Any benefit payable under this Section 6.5, including any death benefit, shall be made at the same time, in the same manner, as the same type, and in the same payment form as the qualified benefits payable under this Plan. ARTICLE VII TRUSTEE 7.1 BASIC TRUST FUND RESPONSIBILITIES OF THE TRUSTEE (a) In addition to the administrative responsibilities of Article II, the Trustee shall have the following categories of responsibilities: (1) Consistent with the "funding policy and method" determined by the Employer, to invest, manage, and control the Plan assets subject, however, to the direction of the Employer or an Investment Manager if the Trustee should appoint such manager as to all or a portion of the assets of the Plan; (2) To pay benefits required under the Plan to be paid to Participants, or, in the event of their death, to their Beneficiaries; and (3) To maintain records of receipts and disbursements and furnish to the Employer for each Plan Year a written annual report per Section 7.6. (b) In the event that the Trustee shall be directed by the Employer, or an Investment Manager with respect to the investment of any or all Plan assets, the Trustee shall have no liability with respect to the investment of such assets, but shall be responsible only to execute such investment instructions as so directed. .K (1) The Trustee shall be entitled to rely fully on the written instructions of the Employer, or any Fiduciary or nonfiduciary agent of the Employer, in the discharge of such duties, and shall not be liable for any loss or other liability, resulting from such direction (or lack of direction) of the investment of any part of the Plan assets. (2) The Trustee may delegate the duty to execute such instructions to any nonfiduciary agent, which may be an affiliate of the Trustee or any Plan representative. (c) If there shall be more than one Trustee, they shall act by a majority of their number, but may authorize one or more of them to sign papers on their behalf. 7.2 INVESTMENT POWERS AND DUTIES OF THE TRUSTEE (a) The Trustee shall invest and reinvest the Trust Fund to keep the Trust Fund invested without distinction between principal and income and in such securities or property, real or personal, wherever situated, as the Trustee shall deem advisable, including, but not limited to, stocks, common or preferred, bonds and other evidences of indebtedness or ownership, and real estate or any interest therein. The Trustee shall at all times in making investments of the Trust Fund consider, among other factors, the short and long-term financial needs of the Plan on the basis of information furnished by the Employer. In making such investments, the Trustee shall not be restricted to securities or other property of the character expressly authorized by the applicable law for trust investments; however, the Trustee shall give due regard to any limitations imposed by the Code or the Act so that at all times the Plan may qualify as a qualified Pension Plan and Trust. (b) The Trustee may employ a bank or trust company pursuant to the terms of its usual and customary bank agency agreement, under which the duties of such bank or trust company shall be of a custodial, clerical and record-keeping nature. 7.3 OTHER POWERS OF THE TRUSTEE The Trustee, in addition to all powers and authorities under common law, statutory authority, including the Act, and other provisions of the Plan, shall have the following powers and authorities, to be exercised in the Trustee's sole discretion: (a) To purchase, or subscribe for, any securities or other property and to retain the same. In conjunction with the purchase of securities, margin accounts may be opened and maintained; (b) To sell, exchange, convey, transfer, grant options to purchase, or otherwise dispose of any securities or other property held by the Trustee, by private 000202 R contract or at public auction. No person dealing with the Trustee shall be bound to see to the application of the purchase money or to inquire into the validity, expediency, or propriety of any such sale or other disposition, with or without advertisement; (c) To vote upon any stocks, bonds, or other securities; to give general or special proxies or powers of attorney with or without power of substitution; to exercise any conversion privileges, subscription rights or other options, and to make any payments incidental thereto; to oppose, or to consent to, or otherwise participate in, corporate reorganizations or other changes affecting corporate securities, and to delegate discretionary powers, and to pay any assessments or charges in connection therewith; and generally to exercise any of the powers of an owner with respect to stocks, bonds, securities, or other property. However, the Trustee shall not vote proxies relating to securities for which it has not been assigned full investment management responsibilities. In those cases where another party has such investment authority or discretion, the Trustee will deliver all proxies to said party who will then have full responsibility for voting those proxies; (d) To cause any securities or other property to be registered in the Trustee's own name or in the name of one or more of the Trustee's nominees, and to hold any investments in bearer form, but the books and records of the Trustee shall at all times show that all such investments are part of the Trust Fund; (e) To borrow or raise money for the purposes of the Plan in such amount, and upon such terms and conditions, as the Trustee shall deem advisable; and for any sum so borrowed, to issue a promissory note as Trustee, and to secure the repayment thereof by pledging all, or any part, of the Trust Fund; and no person lending money to the Trustee shall be bound to see to the application of the money lent or to inquire into the validity, expediency, or propriety of any borrowing; (f) To keep such portion of the Trust Fund in cash or cash balances as the Trustee may, from time to time, deem to be in the best interests of the Plan, without liability for interest thereon; (g) To accept and retain for such time as the Trustee may deem advisable any securities or other property received or acquired as Trustee hereunder, whether or not such securities or other property would normally be purchased as investments hereunder; (h) To make, execute, acknowledge, and deliver any and all documents of transfer and conveyance and any and all other instruments that may be necessary or appropriate to carry out the powers herein granted; 0002C43 42 (i) To settle, compromise, or submit to arbitration any claims, debts, or damages due or owing to or from the Plan, to commence or defend suits or legal or administrative proceedings, and to represent the Plan in all suits and legal and administrative proceedings; 0) To employ suitable agents, Investment Managers, advisors and counsel and to pay their reasonable expenses and compensation, and such agent or counsel may or may not be agent or counsel for the Employer, (k) To apply for and procure from responsible insurance companies, to be selected and/or terminated by the Trustee, as an investment of the Trust Fund such annuity, or other Contracts (on the life of any Participant) as the Trustee shall deem proper; to exercise, at any time or from time to time, whatever rights and privileges may be granted under such annuity, or other Contracts; to collect, receive, and settle for the proceeds of all such annuity or other Contracts as and when entitled to do so under the provisions thereof; (1) To invest funds of the Trust in time deposits or savings accounts bearing a reasonable rate of interest in the Trustee's bank; (m) To invest in Treasury Bills and other forms of United States government obligations; (n) To invest in shares of investment companies registered under the Investment Company Act of 1940; (o) To sell, purchase and acquire put or call options if the options are traded on and purchased through a national securities exchange registered under the Securities Exchange Act of 1934, as amended, or, if the options are not traded on a national securities exchange, are guaranteed by a member firm of the New York Stock Exchange; (p) To deposit monies in federally insured savings accounts or certificates of deposit in banks or savings and loan associations; (q) To pool all or any of the Trust Fund, from time to time, with assets belonging to any other qualified employee pension benefit trust created by the Employer or an affiliated company of the Employer, and to commingle such assets and make joint or common investments and carry joint accounts on behalf of this Plan and such other trust or trusts, allocating undivided shares or interests in such investments or accounts or any pooled assets of the two or more trusts in accordance with their respective interests; (r) To do all such acts and exercise all such rights and privileges, although not specifically mentioned herein, as the Trustee may deem necessary to carry out the purposes of the Plan. 43 7.4 DUTIES OF THE TRUSTEE REGARDING PAYMENTS The Trustee shall, from time to time, in accordance with the terms of the Plan, make payments out of the Trust Fund. The Trustee shall not be responsible in any way for the application of such payments. 7.5 TRUSTEE'S COMPENSATION AND EXPENSES AND TAXES The Trustee shall be paid such reasonable compensation as shall from time to time be agreed upon in writing by the Employer and the Trustee. An individual serving as Trustee who already receives full-time pay from the Employer shall not receive compensation from the Plan. In addition, the Trustee shall be reimbursed for any reasonable expenses, including reasonable counsel fees incurred by it as Trustee. Such compensation and expenses shall be paid from the Trust Fund unless paid or advanced by the Employer. All taxes of any kind and all kinds whatsoever that may be levied or assessed under existing or future laws upon, or in respect of, the Trust Fund or the income thereof, shall be paid from the Trust Fund. 7.6 ANNUAL REPORT OF THE TRUSTEE Within a reasonable period of time after the later of the Anniversary Date or receipt of the Employer contribution for each Plan Year, the Trustee shall furnish to the Employer and Administrator a written statement of account with respect to the Plan Year for which such contribution was made setting forth: (a) the net income, or loss, of the Trust Fund; (b) the gains, or losses, realized by the Trust Fund upon sales or other disposition of the assets; (c) the increase, or decrease, in the value of the Trust Fund; (d) all payments and distributions made from the Trust Fund; and (e) such further information as the Trustee deems appropriate. The Employer, forthwith upon its receipt of each such statement of account, shall acknowledge receipt thereof in writing and advise the Trustee of its approval or disapproval thereof. Failure by the Employer to disapprove any such statement of account within thirty (30) days after its receipt thereof shall be deemed an approval thereof. The approval by the Employer of any statement of account shall be binding as to all matters embraced therein as between the Employer and the Trustee to the same extent as if the account of the Trustee had been settled by judgment or decree in an action for a judicial settlement of its account in a court of competent jurisdiction in which the Trustee, the Employer and all persons having or claiming an interest in the Plan were parties; provided, however, that nothing herein contained shall deprive the Trustee of its right to have its accounts judicially settled if the Trustee so desires. 7.7 RESIGNATION, REMOVAL AND SUCCESSION OF TRUSTEE (a) The Board shall appoint three (3) or more persons to serve as Trustees at the pleasure of the Board. A Trustee shall be an Eligible Employee or Retired Participant. Any Trustee may resign at any time by delivering to the Board, at least fifteen (15) days before its effective date, a written notice of his resignation. (b) The Board may request the resignation of or otherwise remove the Trustee by mailing by registered or certified mail, addressed to such Trustee at his last known address, a written notice of his removal. (c) Upon the death, resignation, incapacity, or removal of any Trustee, a successor may be appointed by the Board; and such successor, upon accepting such appointment in writing and delivering same to the Board, shall, without further act, become vested with all the estate, rights, powers, discretions, and duties of his predecessor with like respect as if he were originally named as a Trustee herein. Until such a successor is appointed, the remaining Trustee or Trustees shall have full authority to act under the terms of the Plan. (d) The Board may designate one or more successors prior to the death, resignation, incapacity, or removal of a Trustee. In the event a successor is so designated by the Board and accepts such designation, the successor shall, without further act, become vested with all the estate, rights, powers, discretions, and duties of his predecessor with the like effect as if he were originally named as Trustee herein immediately upon the death, resignation, incapacity, or removal of his predecessor. (e) Whenever any Trustee hereunder ceases to serve as such, and if requested by the Board, he shall furnish to the Employer a written statement of account with respect to the portion of the Plan Year during which he served as Trustee. This statement shall be either (i) included as part of the annual statement of account for the Plan Year required under Section 7.6 or (ii) set forth in a special statement. Any such special statement of account should be rendered to the Employer no later than the due date of the annual statement of account for the Plan Year. The procedures set forth in Section 7.6 for the approval by the Employer of annual statements of account shall apply to any special statement of account rendered hereunder and approval by the Employer of any such special statement in the manner provided in Section 7.6 shall have the same effect upon the statement as the Employer's approval of an annual statement of account. No successor to the Trustee shall have any duty or responsibility to investigate the acts or transactions of any predecessor who has rendered all statements of account required by Section 7.6 and this subparagraph. 45 7.8 TRANSFER OF INTEREST Notwithstanding any other provision contained in this Plan, the Trustee shall transfer the Vested interest, if any, of such Participant in his account to another trust forming part of a pension, profit sharing or stock bonus plan maintained by such Participant's new employer and represented by said employer in writing as meeting the requirements of Code Section 401(a), provided that the trust to which such transfers are made permits the transfer to be made. 7.9 DIRECT ROLLOVER (a) Notwithstanding any contrary provision of the Plan, but subject to any de minimis or other exceptions or limitations provided for under Code Section 401(a)(31): (1) Any prospective recipient (whether a Participant, a surviving spouse or a current or former spouse who is an alternate payee under a qualified domestic relations order) of a distribution from the Plan which constitutes an "eligible rollover distribution" (to the extent otherwise includible in the recipient's gross income) may direct the Trustee to pay the distribution directly to an "eligible retirement plan"; and (2) Effective for distributions made in Plan Years beginning on or after January 1, 2010, any non -spouse designated Beneficiary within the meaning of Code Section 401(a)(9)(E) who is a prospective recipient of an "eligible rollover distribution" from the Plan may direct the Trustee to pay the distribution directly to an "inherited IRA". (b) For purposes hereof, the following terms have the meanings assigned to them in Code Section 401(a)(31) and, to the extent not inconsistent therewith, shall have the following meanings: (1) Except as provided below, the term "eligible retirement plan" means a defined contribution plan which is either an individual retirement account described in Code Section 408(a), an individual retirement annuity described in Code Section 408(b) (other than an endowment contract), an annuity plan described in Code Section 403(a), or a qualified trust described in Code Section 401(a), that accepts the prospective recipient's eligible rollover distribution. (i) An "eligible retirement" plan shall also mean an annuity contract described in Code Section 403(b) and an eligible plan under Code Section 457(b) which is maintained by a state, political subdivision of a state, or any agency or instrumentality of a state or political subdivision of a state and which agrees to separately account for amounts transferred into such plan from this Plan. C�'Q;0`4 M (ii) Effective for distributions made after December 31, 2001, the definition of "eligible retirement plan" applicable to a Participant shall also apply in the case of a distribution to a Participant's surviving spouse and to a Participant's spouse or former spouse who is the alternate payee under a QDRO. (iii) Effective for distributions made after December 31, 2007, an "eligible retirement plan" includes an individual retirement plan described in Code Section 408A (sometimes referred to as a Roth IRA) provided that for tax years beginning before January 1, 2010, the recipient does not have modified adjusted gross income in excess of $1.00,000 and is not married filing a separate return, both as determined under Code Section 408A(c)(3)(B) (iv) For distributions made in Plan Years beginning on or after January 1, 2010, in the case of an eligible rollover distribution payable to a non -spouse designated Beneficiary within the meaning of Code Section 401(a)(9)(E) , an "eligible retirement plan" means only an "inherited IRA". (2) The term "eligible rollover distribution" means any distribution other than any of the following: (i) A distribution which is one of a series of substantially equal periodic payments (not less frequently than annually) made either for the life (or life expectancy) of the recipient or the joint lives (or joint life expectancies) of the recipient and his beneficiary who is an individual or for a specified period of ten (10) or more years. (ii) A distribution to the extent it is required under the minimum distribution requirement of Code Section 401(a)(9). (iii) For distributions made after December 31, 2001, any amount that is distributed on account of hardship. (iv) Any other amount which is not considered an eligible rollover distribution for purposes of Code Section 402(c)(4) with respect to the Plan. M (3) The term "inherited IRA" means an individual retirement account described in Code Section 408(a), an individual retirement annuity described in Code Section 408(b) (other than an endowment contract) or, for Plan Years beginning in or after 2010, an individual retirement plan described in Code Section 408A (sometimes referred to as a Roth IRA) established for the purpose of receiving the distribution where the individual retirement account or annuity or Roth IRA is treated as an inherited individual retirement account or annuity within the meaning of Code Section 408(d)(3)(C) or, as applicable, Code Section 409A(d)(3)(B). ARTICLE VIII PLAN AMENDMENT 8.1 AMENDMENT (a) The Employer shall have the right by action of the Board documented in writing at any time to amend the Plan, subject to the limitations of this Section and with the Trustee's written consent, other than an amendment to remove a Trustee. Any such amendment shall become effective as provided therein upon its execution. (b) No amendment to the Plan shall be effective if it authorizes or permits any part of the Trust Fund (other than such part as is required to pay taxes and administration expenses) to be used for or diverted to any purpose other than for the exclusive benefit of the Participants or their Beneficiaries or estates; or causes any reduction in the Accrued Benefit of any Participant or in the benefits of any Participant or Beneficiary in payment status; or causes or permits any portion of the Trust Fund to revert to or become property of the Employer. (c) Notwithstanding the above, any form of benefit or payment option may be removed or modified as long as the benefit provided as a result of such amendment is an Actuarial Equivalent of the Accrued Benefit of such Participant, spouse or Beneficiary determined as of the effective date of such amendment. ARTICLE IX PLAN TERMINATION 9.1 TERMINATION While the Employer expects to continue the Plan indefinitely, the Plan's continuation is not assumed as a contractual obligation. The Employer shall have the right to discontinue its contributions and to terminate the Plan at any time by delivering to the Trustee written notice of such termination by action of the Board. Upon any termination (full or partial), 0 0' all amounts shall be allocated in accordance with the provisions hereof and the Accrued Benefit, to the extent funded as of such date, of each affected Participant shall become fully Vested and shall not thereafter be subject to forfeiture. Upon full termination of the Plan, the Employer shall direct the distribution of the assets in the Trust Fund to the Participants in a manner which is consistent with Section 5.6. In such case, the Trustee shall distribute the assets to the remaining Participants in the Plan and to retired Participants in cash or through the purchase of irrevocable deferred commitments from an insurer, subject to provision for expenses of administration or liquidation. Such distributions shall be allocated in the following order to the extent of the sufficiency of such assets, basing such allocation on the Accrued Benefit for each such Participant at the date of termination of the Plan and allocated pro -rata among the persons in the category below at which point assets are insufficient to provide all benefits as of the date of plan termination: (1) to provide pensions to retired Participants who have retired under the Plan prior to its termination without reference to the order of retirement; (2) to provide Normal Retirement Benefits to Participants who have reached their Normal Retirement Dates but have not retired on the date of termination, without reference to the order in which they shall have reached their Normal Retirement Date; (3) to provide Early Retirement Benefits to Participants who have reached their Early Retirement Dates but have not retired on the date of termination, without reference to the order in which they shall have reached their Early Retirement Date; (4) to provide all Accrued Benefits which were nonforfeitable (other than because of termination of the Plan) under the Plan; (5) to provide all other benefits under the Plan, without reference to the order in which they will reach their Normal Retirement Date. Such benefits will be based upon Accrued Benefits as of the date of termination. (6) the balance, if any, of the assets held by the Trust Fund after such allocation shall be returned to the Employer, but only after the satisfaction of all liabilities with respect to Participants and pensions under the Plan. u• ARTICLE X MISCELLANEOUS 10.1 PARTICIPANT'S RIGHTS This Plan shall not be deemed to constitute a contract between the Employer and any Participant or to be a consideration or an inducement for the employment of any Participant or Employee. Nothing contained in this Plan shall be deemed to give any Participant or Employee the right to be retained in the service of the Employer or to interfere with the right of the Employer to discharge any Participant or Employee at any time regardless of the effect which such discharge shall have upon him as a Participant of this Plan. 10.2 ALIENATION (a) Subject to the exceptions provided below, no benefit which shall be payable out of the Trust Fund to any person (including a Participant or his Beneficiary) shall be subject in any manner to anticipation, alienation, sale, transfer, assignment, pledge, encumbrance, garnishment, collateralization or charge, and any attempt to anticipate, alienate, sell, transfer, assign, pledge, encumber, garnish, collateralize or charge the same shall be void; and no such benefit shall in any manner be liable for, or subject to, the debts, contracts, liabilities, engagements, or torts of any such person, nor shall it be subject to attachment or legal process for or against such person, and the same shall not be recognized by the Trustee, except to such extent as may be required by law. (b) This provision shall not apply to a "qualified domestic relations order" defined in Code Section 414(p), and those other domestic relations orders permitted to be so treated by the Administrator under the provisions of the Retirement Equity Act of 1984. The Administrator shall establish a written procedure to determine the qualified status of domestic relations orders and to administer distributions under such qualified orders. Further, to the extent provided under a "qualified domestic relations order," a former spouse of a Participant shall be treated as the spouse or surviving spouse for all purposes under the Plan. (c) This provision shall not apply to an offset to a Participant's accrued benefit against an amount that the Participant is ordered or required to pay the Plan with respect to a judgment, order, or decree issued, or a settlement entered into, on or after August 5, 1997, in accordance with Code Sections 401(a)(] 3)(C) and (D). In a case in which the survivor annuity requirements of Code Section 401(a)(I l) apply with respect to distributions from the Plan to the Participant, if the Participant has a spouse at the time at which the offset is to be made: (1) either such spouse has consented in writing to such offset and such consent is witnessed by a notary public or representative of the Plan (or it is established to the satisfaction of a Plan representative that such consent may not be obtained by reason of circumstances described in I 50 Code Section 417(a)(2)(13)), or an election to waive the right of the spouse to either a qualified joint and survivor annuity or a qualified pre- retirement survivor annuity is in effect in accordance with the requirements of Code Section 417(a), (2) such spouse is ordered or required in such judgment, order, decree or settlement to pay an amount to the Plan in connection with a violation of fiduciary duties, or (3) in such judgment, order, decree or settlement, such spouse retains the right to receive the survivor annuity under a qualified joint and survivor annuity provided pursuant to Code Section 401(a)(I 1)(A)(i) and under a qualified pre -retirement survivor annuity provided pursuant to Code Section 401 (a)(1 1)(A)(ii). 10.3 CONSTRUCTION OF PLAN This Plan and Trust shall be construed and enforced according to the Act and the laws of the Commonwealth of Virginia, other than its laws respecting choice of law, to the extent not preempted by the Act. 10.4 GENDER AND NUMBER Wherever any words are used herein in the masculine, feminine or neuter gender, they shall be construed as though they were also used in another gender in all cases where they would so apply, and whenever any words are used herein in the singular or plural form, they shall be construed as though they were also used in the other form in all cases where they would so apply. 10.5 LEGAL ACTION In the event any claim, suit, or proceeding is brought regarding the Trust and/or Plan established hereunder to which the Trustee or the Employer may be a party, and such claim, suit, or proceeding is resolved in favor of the Trustee or the Employer, they shall be entitled to be reimbursed from the Trust Fund for any and all costs, attorney's fees, and other expenses pertaining thereto incurred by them for which they shall have become liable. 10.6 PROHIBITION AGAINST DIVERSION OF FUNDS (a) Except as provided in Section 9.1, Section 10.13 or below and otherwise specifically permitted by law, it shall be impossible by operation of the Plan or of the Trust, by termination of either, by power of revocation or amendment, by the happening of any contingency, by collateral arrangement or by any other means, for any part of the corpus or income of any trust fund maintained pursuant to the Plan or any funds contributed thereto to be used for, or diverted to, purposes other than the exclusive benefit of Participants, Retired Participants, or their Beneficiaries or defraying reasonable expenses of administering the Plan. 0,0=12 °Yat='tom 51 (b) In the event the Employer shall make an excessive contribution under a mistake of fact pursuant to the Act, the Employer may demand repayment of such excessive contribution at any time within one (1) year following the time of payment and the Trustees shall return such amount to the Employer within the one (1) year period. Earnings of the Plan attributable to the excess contributions may not be returned to the Employer but any losses attributable thereto must reduce the amount so returned. 10.7 EMPLOYER'S AND TRUSTEE'S PROTECTIVE CLAUSE Neither the Employer, nor the Trustee, nor their successors shall be responsible for the validity of any Contract issued hereunder or for the failure on the part of the insurer to make payments provided by any such Contract, or for the action of any person which may delay payment or render a Contract null and void or unenforceable in whole or in part. 10.8 INSURER'S PROTECTIVE CLAUSE Any insurer who shall issue Contracts hereunder shall not have any responsibility for the validity of this Plan or for the tax or legal aspects of this Plan. The insurer shall be protected and held harmless in acting in accordance with any written direction of the Trustee, and shall have no duty to see to the application of any funds paid to the Trustee, nor be required to question any actions directed by the Trustee. Regardless of any provision of this Plan, the insurer shall not be required to take or permit any action or allow any benefit or privilege contrary to the terms of any Contract which it issues hereunder, or the rules of the insurer. 10.9 RECEIPT AND RELEASE FOR PAYMENTS Any payment to any Participant, his legal representative, Beneficiary, or to any guardian or committee appointed for such Participant or Beneficiary in accordance with the provisions of the Plan, shall, to the extent thereof, be in full satisfaction of all claims hereunder against the Trustee and the Employer, either of whom may require such Participant, legal representative, Beneficiary, guardian or committee, as a condition precedent to such payment, to execute a receipt and release thereof in such form as shall be determined by the Trustee or Employer. 10.10 ACTION BY THE EMPLOYER Whenever the Employer under the terms of the Plan is permitted or required to do or perform any act or matter or thing, it shall be done and performed by a person duly authorized by its legally constituted authority. 10.11 NAMED FIDUCIARIES AND ALLOCATION OF RESPONSIBILITY The "named Fiduciaries" of this Plan are (1) the Employer and (2) the Trustee. The named Fiduciaries shall have only those specific powers, duties, responsibilities, and obligations as are specifically given there under the Plan or as accepted by or assigned to them pursuant to any procedure provided under the Plan, including but not limited to any agreement allocating or 52 delegating their responsibilities, the terms of which are incorporated herein by reference. In general, unless otherwise indicated herein or pursuant to such agreements, the Employer shall have the duties specified in Article II hereof, as the same may be allocated or delegated thereunder, including but not limited to the responsibility for making the contributions provided for under Section 4.1; and shall have the authority to appoint and remove the Trustee; to formulate the Plan's "funding policy and method"; and to amend or terminate, in whole or in part, the Plan. The Trustee shall have the responsibility for the administration of the Plan, including but not limited to the items specified at Article II of the Plan, as the same may be allocated or delegated thereunder. The Trustee shall have the responsibility of management and control of the assets held under the Trust, except to the extent directed pursuant to Article II or with respect to those assets, the management of which has been assigned to an Investment Manager, who shall be solely responsible for the management of the assets assigned to it, all as specifically provided in the Plan and any agreement with the Trustee. Each named Fiduciary warrants that any directions given, information furnished, or action taken by it shall be in accordance with the provisions of the Plan, authorizing or providing for such direction, information or action. Furthermore, each named Fiduciary may rely upon any such direction, information or action of another named Fiduciary as being proper under the Plan, and is not required under the Plan to inquire into the propriety of any such direction, information or action. It is intended under the Plan that each named Fiduciary shall be responsible for the proper exercise of its own powers, duties, responsibilities and obligations under the Plan as specified or allocated herein. No named Fiduciary shall guarantee the Trust Fund in any manner against investment loss or depreciation in asset value. Any person or group may serve in more than one Fiduciary capacity. In the furtherance of their responsibilities hereunder, the "named Fiduciaries" shall be empowered to interpret the Plan and Trust and to resolve ambiguities, inconsistencies and omissions, which findings shall be binding, final and conclusive. 10.12 HEADINGS The headings and subheadings of this Plan have been inserted for convenience of reference and have been to be ignored in any construction of the provisions hereof. 10.13 APPROVAL BY INTERNAL REVENUE SERVICE (a) Notwithstanding anything herein to the contrary, contributions to this Plan are conditioned upon the qualification of the Plan under Code Section 401. If the Plan receives an adverse determination with respect to its qualification, then the Plan may return such contributions to the Employer within one year after such determination, provided the application for the determination is made by the time prescribed by law as the Secretary of the Treasury may prescribe. 41 53 (b) Furthermore, should the Commissioner of Internal Revenue or his delegate determine that the Plan, as amended and restated, fails to qualify under Section 401 of the Internal Revenue Code, or that the Plan, as amended and restated, will qualify under Section 401 of the Internal Revenue Code only if subject to caveats and conditions which are unacceptable to the Employer, and the Employer declines to make such amendments to the Plan as may be necessary to have it qualify under such Section, then the amended and restated Plan shall be treated as if it had never been adopted. 10.14 UNIFORMITY All provisions of this Plan shall be interpreted and applied in a uniform, nondiscriminatory manner. In the event of any conflict between the terms of this Plan and any Contract purchased hereunder, the Plan provisions shall control. 54 3215 EXECUTION PAGE I certify that the foregoing is a true and exact copy of the CHESTERFIELD COUNTY SUPPLEMENTAL RETIREMENT PLAN as adopted by the Employer on , 2018. CHESTERFIELD COUNTY By: Title: TRUSTEES By signing below, we acknowledge and accept the Trust provisions contained in the Plan document. SCOTT ZAREMBA Date: am Date: NPRISTSVERNMETIR Date: 54 04C-3,21 IIn CRAIG BRYANT Date: 55 ,D 1„ 7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: March 28, 2018 Item Number: 11.A.4. Subiect: (1) Refer Proposed Fee Changes to Zoning Ordinance § 19.1-525 Relating to Performance Criteria for the Chesapeake Bay Preservation Act (CBPA) to the Planning Commission for Public Hearing and Recommendation to the Board of Supervisors, and (2) Instruct Staff to Study Whether CBPA Fees and/or Other CBPA Requirements of Zoning Ordinance Should Be Recodified to Other Chapters of County Code County Administrator's Comments: County Administrator: Board Action Requested: Refer attached proposed fee changes to Planning Commission for public hearing and recommendation by April 18, 2018 and instruct Departments of Environmental Engineering, Planning and County Attorney to study whether CBPA requirements should be recodified outside of Zoning Ordinance and report to Board by September 30, 2018. Summary of Information: The County's Municipal Separate Storm Sewer System (MS4) permit requires that all County maintained Best Management Practices (BMP) facilities be inspected and have operational maintenance performed annually. The number of facilities to be maintained has grown significantly since the inception of the program, from 114 in FY2000 to 403 in FY2017, an average annual growth rate of 7.8 percent. The increase in the number of facilities also brings an increase to the associated maintenance personnel needed to meet the permit requirements. Over the course of the previous and current budget cycles, Environmental Engineering has added positions, a second five -member crew, to accommodate the increased workload. Preparer: Meghan Coates Title: Director of Budget and Management Attachments: ■ Yes FI No # 1 ^14-1324 -3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA In general, the current ordinance (§ 19.1-525) stipulates an amount equal to $100 for each dwelling unit in a residential development and $1,500 per each impervious acre in commercial development within the Upper Swift Creek Watershed. The current fee structure is not sufficient to cover the personnel, operating and capital costs associated with the required maintenance over a 25 -year lifecycle of the asset. Therefore, the proposed ordinance changes would increase the residential fee from $100 to $250 per dwelling unit and commercial fee from $1,500 to $3,000 per impervious acre or fraction thereof within the Upper Swift Creek Watershed. These changes are necessary to meet the maintenance requirements. Because the fee provision (§ 19.1-525) is located in the Zoning Ordinance, it is necessary for the Board to refer this item to the Planning Commission for public hearing and recommendation. In addition, staff are instructed to study whether it is feasible to relocate the CBPA requirements from the Zoning Ordinance to another chapter of the County Code. (M-131211109 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 19.1-525 OF THE ZONING ORDINANCE RELATING TO GENERAL PERFORMANCE CRITERIA FEES WITHIN CHESAPEAKE BAY PRESERVATION AREAS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19.1-525 of the Code of the Counb�of Chesterfield, 1997 as amended, is amended and re-enacted to read as_follows: Chapter 19.1 ZONING 000 ARTICLE V. ENVIRONMENTAL STANDARDS ••• DIVISION 2. CHESAPEAKE BAY PRESERVATION AREAS ••• Any use, development or redevelopment of land within a Chesapeake Bay Preservation Area shall meet the following performance criteria: 000 Where the best management practices utilized in a commercial development require regular or periodic maintenance in order to continue their functions, such maintenance shall be ensured by a maintenance/easement agreement, commercial surety bond, bank letter of credit or other assurance satisfactory to the director of environmental engineering. Where the best management practices utilized for a residential development require regular or periodic maintenance in order to continue their functions, such maintenance shall be ensured by a commercial surety bond, bank letter of credit or cash escrow in an amount equal to $100.00 $250.00 for each dwelling unit in a residential development. The requirement excludes apartment developments outside the Swift Creek Reservoir Watershed. The form of any bond or letter of credit provided pursuant to this section shall be approved by the county attorney. Within the Upper Swift Creek Watershed, where the best management practices utilized in a commercial development require regular or periodic maintenance in order to continue their functions, such maintenance shall be ensured by a commercial surety bond, bank letter of credit or cash escrow in an amount equal to $1,500.00 $3,000.00 for each impervious acre or fraction thereof. The form of any bond or letter of credit provided pursuant to this section shall be approved by the county attorney. 000 (2) That this ordinance shall become effective on July 1, 2018. 1928(23):110854.2 CIC, 1� 1,1,J CHESTERFIELD BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 28, 2018 Item Number: 11.A.5.a. Subiect: Transfer $2,000 from the Dale District Improvement Fund to the School Board to Purchase Items for a STEAM Classroom at Hopkins Road Elementary School, to Include Furniture for the STEAM Lab County Administrator's Comments: County Administrator: Board Action Requested: Transfer $2,000 from the Dale District Improvement Fund to the School Board to purchase items for a STEAM classroom at Hopkins Road Elementary School, to include furniture for the STEAM lab. Summary of Information: Supervisor Holland has requested the Board to transfer $2,000 from the Dale District Improvement Fund to the School Board to purchase items for a STEAM classroom at Hopkins Road Elementary School, to include furniture for the STEAM lab. STEAM classrooms are classrooms that are equipped to teach principles of science, technology, engineering, the arts, and math using project -based, problem -solving methods. The Board is authorized to transfer funds to the School Board to purchase capital equipment to be used for school programs. The furniture and other items will be owned by the School Board and will become a part of the School Board's inventory of property. The School Board must purchase the items in accordance with the Virginia Public Procurement Act. Preparer: Meghan Coates Title: Director, Budget & Management 0425:111341.1 Attachments: FlYes ■ No ; CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: March 28, 2018 Item Number: 11.A.5.b. Subiect: Streetlight Cost Approval to Upgrade the Existing Light at the Intersection of Chiasso Way and River Road and Transfer of Matoaca District Improvement Funds to Streetlights to Fund the Project County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of a streetlight installation in the Matoaca District and authorize the transfer of District Improvement Funds to Streetlights to fund this project. Summary of Information: Requests for streetlights, from individual citizens or civic groups, are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Energy for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; and 2. A petition is required which must be signed by 75 percent of the residents within 200 feet of the proposed light and shall include a majority of the homeowners living at the proposed locations. CONTINUED NEXT PAGE Preparer: Scott Q Smedley Title: Director, Environmental Engineering Attachments: 0 Yes 1-1 No r.2 2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Cost quotations from Dominion Energy are valid for a period of 60 days. The Board, upon presentation of the cost quotation, may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Energy to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. Approval of this installation will result in an annual general fund expenditure increase of $18.00 in streetlight electrical costs. MATOACA DISTRICT: • At the entrance to the Windsor Park subdivision At the intersection of Chiasso Way and River Road Cost to upgrade the existing streetlight from 8,000 lumens to 14,000 lumens: $1,112.85 (Design Cost: $435.00) Location is an intersection C103223 STREETLIGHT REQUEST Matoaca District Request Received: December 6, 2017 Requested: December 7, 2017 Estimate Received: March 12, 2018 Outstanding: 95 NAME OF REQUESTOR: Ms. Jennifer Dodd ADDRESS: Windsor Park Community Association P O Box 924 Chesterfield, VA 23832 REQUESTED LOCATION: At the entrance to the Windsor Park subdivision At the intersection of Chiasso Way and River Road Cost to upgrade the existing streetlight: $1,112.85 POLICY CRITERIA: Intersection: Qualified Petition: Not required, existing streetlight Requestor Comments: Estimate Days Estimate "This entrance to the subdivision is lit by a single 8000 lumen acorn type light. There are no other lights approaching the intersection from either direction for several miles. The community requests that this light be upgraded to 14,000 lumens to provide additional illumination at the intersection." Streetlight Request Map March 28, 2018 SYLVAN Ri OG E Rb F PR INC jESS pY RD > z 0 4, 71- 0 Soto Py Pk- RIVER k - RIVER RD This map is a copyrighted product of This map shows citizen requested the Chesterfield County GIS Office. streetlight installations in relation to existing streetlights. Streetlight Legend requested light t'©r upgrade 1,500 750 0 1,500 Feet Ci"[;'3225 Pmducad Ey ch"Urma County GIs CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 174 Page 1 of 2 Meeting Date: March 28, 2018 Item Number: 11.A.6. Subiect: Initiate an Application for Amendment of Conditional Use (Case 07SN0344) Relative to Architectural Standards on 16.9 Acres Located at 1701 Turner Road County Administrator's Comments: County Administrator: Board Action Requested: Initiate an application for Amendment of Conditional Use (Case 07SN0344) relative to architectural standards to permit the use of a modular classroom building in an Agricultural (A) District on 16.9 acres located at 1701 Turner Road. (Tax ID 765-699-3061); appoint Andrew G. Gillies, Director of Planning, as the agent for the Board; and waive disclosure requirements. (Attachment 1) Summary of Information: Mr. Winslow is requesting the Board initiate an application to amend Condition 2 of Case 07SN0344 which permits the operation of a private school subject to buildings meeting architectural standards within the Emerging Growth Area. Emerging Growth standards promote architectural continuity and compatibility between buildings within a project. New Deliverance Evangelistic Church desires the use of a modular classroom for educational purposes that does not meet these standards for development. It is anticipated the use of the modular classroom will be on a temporary basis. Virginia law permits the Board of Supervisors to initiate a rezoning application on the principles of good zoning practice and general welfare to consider land uses that are not permitted under current zoning regulations. Preparer: Andrew G. Gillies Attachments: 0 Yes 1-1 No Title: Director of Planning CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information Page 2 of 2 Consideration of this request will provide for a public process to review and determine if any adverse impacts would be generated on the property(s), on adjacent property owners, or the County in general and, if so, to determine what conditions might alleviate any adverse impacts and enhance land use compatibility. CD322'7 op go go 00 00 oo 0, to W ......... .......... 10, . ......... 4 ........... ......................... ............... LA- --I—F)m'� J ... . .............. ................. .... ..................... .. ................ EEi ................ .................... ............. ..................... .. ..................... ..................... ............ .... . ...................... ..................... ..................... 16W5`Df ............................. ...................... ---N- ..................... ...................... ........... ............ ... .... ..... ......... ... ...... ;a Wil Page 1 of 1 Meeting Date: March 14, 2018 Item Number: 11.A.7. Subject: Acceptance of State Roads County Administrator's Comments: County Administrator: 2:z= \ Board Action Requested: Adoption of resolutions for the referenced state roads acceptances. Summary of Information: Midlothian District: Queensbluf f Preparer: Scott B. Smedley Attachments: 0 Yes F-1No Title: Director, Environmental Engineering TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance- Queens bluff DISTRICT Midlothian MEETING DATE: March 28, 2018 Vicinity Map: Queensbluff Prodwed E� CWiDrWd rDu nty GNS • N I roiRZA-1 N Biel oil 0 Page 1 of 1 Meeting Date: March 28, 2018 Item Number: 11.A.8.a.1. Subiect: Resolution Recognizing Mr. James R. Banks, Transportation Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. James R. Banks, will retire on April 1, 2018, after 36 years of dedicated service to Chesterfield County. Preparer: Mr. Jesse W. Smith Title: Director of Transportation Attachments: 0 Yes El No ii � OT -32, RECOGNIZING MR. JAMES R. BANKS, ASSISTANT DIRECTOR OF TRANSPORTATION, UPON HIS RETIREMENT WHEREAS, Mr. James R. Banks completed a distinguished football career at Virginia Tech in 1977, and, upon earning his Bachelor of Science degree in Civil Engineering in 1978, he began his engineering career as an Engineer Trainee with the Virginia Department of Transportation (VDOT); and WHEREAS, Mr. Banks joined Chesterfield County in 1982 as a key member of the Planning Department and later formed the backbone of the Transportation Department, eventually becoming its Assistant Director; and WHEREAS, Mr. Banks developed region -leading policies in the areas of land use and transportation, saving the county millions of dollars over his career; and WHEREAS, his hard work and vision resulted in the formulation of the first countywide comprehensive Thoroughfare Plan adopted by the Chesterfield County Board of Supervisors in 1989; and WHEREAS, Mr. Banks played an instrumental role in the development of all the major roads in the county, including Powhite Parkway, Route 288 and 1-295; and WHEREAS, Mr. Banks has always provided straightforward, honest, consistent, and professional recommendations on all transportation matters, earning the respect of the development community, citizens, and elected officials; and WHEREAS, Mr. Banks tirelessly represented the department through dedicated attendance and participation in the Chesterfield County Planning Commission meetings, facilitation of evening meetings with citizen groups and homeowners, associations, and participation in countless public meetings to champion the concerns of the community and to advise county leaders, the Board of Supervisors and Planning Commissioners toward resolution of transportation issues; and WHEREAS, Mr. Banks has been recognized and honored by all who have known him as a proud, loyal Virginia Tech Hokie alumni and fan; and WHEREAS, Mr. Banks will be profoundly missed by many, especially by this Board, the County Administration, and the Community Development Division for his many years of exemplary leadership and outstanding professional service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mr. James R. Banks, and expresses appreciation on behalf of all residents for his dedicated and faithful service for 36 years to the county, congratulates him upon his retirement, and wishes him the best for a long and happy retirement. CID3=2 AND N -M Page 1 of I Meeting Date: March 28, 2018 Item Number: 11.A.8.a.2. I Subject: Resolution Recognizing Mrs. Deborah A. Walker, Library Department, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: The adoption of the attached resolution. Summary of Information: Mrs. Deborah A. Walker retired from the Library Department after having provided over 17 years of service to the citizens of Chesterfield County. Preparer: Mike Mabe Title: Director of Library Services Attachments: ■ Yes F]No # O'D'3z a RECOGNIZING MRS. DEBORAH A. WALKER UPON HER RETIREMENT WHEREAS, Mrs. Deborah Walker began working for Chesterfield County Public Library on August 21, 2000, as a Senior Library Assistant; and WHEREAS, Mrs. Walker was promoted to Customer Service Supervisor on June 19, 2004; and WHEREAS, Mrs. Walker has always prioritized communicating with employees to ensure their level of services reflect the standard of the Chesterfield County Public Library (CCPL) System; and WHEREAS, such communications contributed to improved employee confidence, job performance and retention; and WHEREAS, Mrs. Walker has served the county for 17 years and during that time has been instrumental in the growth and development of many employees who have grown professionally because of her leadership; and WHEREAS, Mrs. Walker demonstrated her excellent collaboration and project management skills when orchestrating the return of the library's collection and other equipment from the temporary trailer to the renovated Ettrick-Matoaca Library; and WHEREAS, Mrs. Walker served on the Customer Service Supervisors Council to help review, revise and create policies and procedures as they related to the circulation operation of the Chesterfield County Library System; and WHEREAS, Mrs. Walker worked on the CCPL Lost and Found procedures from 2012-2013 by gathering input from all CCPL branches and reaching out to other library systems and then compiled her findings to fine-tune a system -wide procedure; and WHEREAS, Mrs. Walker served on CCPL's Tech Council since its inception; and WHEREAS, Mrs. Walker has been recognized over the years for her exceptional service to CCPL; and WHEREAS, her positive attitude, library knowledge, productivity, flexibility, and dependability made her an asset to the Ettrick-Matoaca and Enon staff, as well as to the entire Chesterfield County Public Library System; and NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mrs. Deborah A. Walker, expresses the appreciation of all residents for her loyal and dedicated service to Chesterfield County, and extends appreciation for her many years of service to the county and congratulations upon her retirement, as well as best wishes for a long and happy retirement. 3,c,,34 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: March 28, 2018 Item Number: 11.A.8.a.3. Subiect: Resolution Recognizing Ms. Stephenie L. Mann, Library Department, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: The adoption of the attached resolution. Summary of Information: Ms. Stephenie L. Mann retired from the Library Department after having provided over 30 years of service to the citizens of Chesterfield County. Preparer: Mike Mabe Attachments: 0 Yes Title: Director of Library Services F-1No # C0,32as 1 Z41 0"14" 4N, a IVA a � [M a F-0=02 0 210:021 �_N I am QrAhNQ_ 94 WHEREAS, Ms. Stephenie L. Mann began working for Chesterfield County in Human Services Administration on July 27, 1987, as an Administrative Assistant, serving 20 years; and WHEREAS, Ms. Mann transferred to Library Administration in March 2007, as an Administrative Assistant providing support to both the account ing/budget and human resource divisions for over ten years; and WHEREAS, Ms. Mann has exemplified the 11CCPL Way" with a welcoming approach and customer -focused service to internal and external customers; and WHEREAS, such approach resulted in promoting seamless customer service; and WHEREAS, Ms. Mann has been instrumental in assisting with the planning and execution of library events such as the annual Employee Recognition Dinner, Staff Training Day, and the Library Administration Holiday Luncheon, and she did so with keen attention to detail ensuring the events were meaningful and successful; and WHEREAS Ms. Mann also held the first volunteer representative meeting for the Library to share new policies and created a forum to share best practices with the volunteer coordinators of each branch; and WHEREAS Ms. Mann was responsible for processing paperwork for all personnel transactions through the InFocus OneSolution system; scheduling interviews and preparing interview packets; processing new hire paperwork through NEOGOV to include notifying candidates of their interview status; personnel file maintenance; updating contact lists; and providing exceptional customer service; and WHEREAS Ms. Mann displayed expert attention to detail and processed financial and human resources paperwork accurately and in a timely manner; and WHEREAS her positive, helpful attitude and excellent diplomatic skills made her an asset to Library Administration; and WHEREAS Ms. Mann was awarded the Dream Team award in 2016 for aggressively tackling recruitment demands by processing an abundance of new hires to fill the vacancies within a 3 -month time span while maintaining a focus on quality, and she has also received other recognition awards; and WHEREAS Ms. Mann has served as a United Way Coordinator for Library Administration; and WHEREAS Ms. Mann has provided dedicated service to her work and shown commitment in serving her community in Chesterfield County for the past 30 years. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Ms. Stephenie L. Mann, expresses the appreciation of all residents for her loyal and dedicated service to Chesterfield County, and extends appreciation for her many years of service to the county and congratulations upon her retirement, as well as best wishes for a long and happy retirement. "a z7als CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 1 1749 Meeting Date: March 28, 2018 Item Number: 11I.A.8.1b. Subject: Resolution Recognizing the Second Week of April as "National Public Safety Telecommunications Week" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Staff requests that the Chesterfield County Board of Supervisors recognize the second week of April as "National Public Safety Telecommunications Week" in Chesterfield County, in honor of the men and women whose diligence, compassion and professionalism keep our county, citizens, and visitors safe. Preparer: Richard F. Troshak Attachments: 0 Yes Title: Director, Emergency Communications Center F-1 No RECOGNIZING THE SECOND WEEK OF APRIL AS "NATIONAL PUBLIC SAFETY TELECOMMUNICATIONS WEEK" IN CHESTERFIELD COUNTY WHEREAS, the Chesterfield County Emergency Communications Center became its own department in 1992 with the expectation it would provide call taking and dispatch services to other public safety agencies within Chesterfield County; and WHEREAS, emergency communications officers daily serve the public in countless ways without regard for recognition received for services rendered; and WHEREAS, emergency communications officers are knowledgeable and highly trained individuals who work closely with police, fire, medical, animal control and sheriff personnel in the management of vital government communications and other services that affect the health and safety of our citizens; and WHEREAS, the work of these "first responders" is vital in emergency situations, and our citizens, health, safety, and well-being are often dependent on the commitment and devotion of emergency communications officers and their ability to render potentially lifesaving pre -arrival instructions; and WHEREAS, emergency communications officers of the Chesterfield Emergency Communications Center work with all public safety partners, both internal and regional, to enhance the response of key personnel to incidents of personal and natural disasters; and WHEREAS emergency communication officers assist and educate the community through various programs demonstrating the knowledge, skills, and experience gained through extensive ongoing training. WHEREAS, each emergency communications officer serves as a vital link between public safety and other public safety organizations; and WHEREAS, each emergency communications officer has exhibited compassion, understanding and professionalism in the performance of their duties during the past year. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the second week of April as "National Public Safety Telecommunications Week" in Chesterfield County, in honor of the men and women whose diligence, compassion and professionalism keep our county and citizens safe. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 AGENDA Meeting Date: March 28, 2018 Item Number: 11.A.9.a. Subject: Acceptance of a Parcel of Land Adjacent to Jefferson Davis Highway from A & A Leasing, Inc. County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.032 acres adjacent to Jefferson Davis Highway from A & A Leasing, Inc. and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.032 acres adjacent to Jefferson Davis Highway from A & A Leasing, Inc. This dedication is for the development of Inspire Auto Sales. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1 No VICINITY SKETCH Acceptance of a Parcel of Land Adjacent to Jefferson Davis Highway from A & A Leasing, Inc. 0 ti 0 rr - C) MF RF DR 0.032 Acre Dedication E fr E DR D R AVE H! S I PARK BLVD 9) -f-f N -dsmllb� - W-* S 1 inch = 583 feet PA TTERSON PARK, BLOCK C � P.B. 3, P. 2'216 Z IBIG NAtL FD. A & A LEASING, INC. Z NAIL FD. t D B 11535 P 724 r` r 00 O ! vor�q I Q v O " \ L47.02' t R47.33' 1 A 56-55-10" O ko 1 CEN 43-06'. CO ! CN45.11' Z. 105.93 JF 4------r 1 O r o s' P\� -J d 4 o1�0p I c'Q-- Cp� Pt v � to z t 1 N: 3680545.12 E. 11791045.45i Z. 105.93 JF 4------r 1 P.K. NAI 135' TO SIL EXTNO.'- o GWYNN AVENUE rj C w U &A ©''!r► COUNTY A f,, p ! 791680235300000 �. 7109 JEFFERSON DAMS HWY. w s� 28,6 72.682 Sq. Ft. c O 0.658 Acres Remaining ! Z o c/) E ROD FD. ARCEL TO IE DEDI CA. EX. 15' SEWER EASEMENT D.B. 1086, P.140 S 13'04'18" E 66.33' —L376M5q� EL 0. Acres g N 13 04'18" W 65.00' I, Q) -j O di,�tcj Q 3 -J d 4 o1�0p I c'Q-- Cp� !o UWP 00 N: 3680481.81 N /E. 11791060.15 ----------------- LD WOOD SIGN R/W D.B. 1684, P. 1286 'ROD FD. .K. NAIL FD. ..J�F=F=ff1q:3t)N DA VIS "IC31"WAY U.S. ROU TES # 1 &#301 VARIABLE WIDTH RIW PLAT SHOWING A 0.032 ACRES RIGHT OF WAY DEDICATION TO CHESTERFIELD COUNTY, VIRGINIA PART OF LOT 2 ry BLOCK C, PATTERSON PARK BERMUDA DISTPJCT, CHESTERFIELD COUNTY,VIRGINIA �`H O JEFFERSON DAVIS HWY.: 0 30 60 1�v D.B. 101, P. 341 f� D.B. 101, P. 474 Q.B. 264, P. 267 BASELINE D.B. 2080, P. 563 LAND SURVEYING STEPHEN L BARCENA ELEVATHE OTIONSNATES AND SHOWN HEREON 4 PETERSBURG, O WRGINIA 23803 RE ST 2nd OR Lic. No. 1826 ARE BASED ON COUNTY 8LS2380J@MSN.COM MONUMENTS USED IN THE PH.: 804.520.9180 FX.: 804.722.9517 COURSE OF OUR SURVEY. DATE•FEBRUARY 12, 2018 SCALE. 1' - 30' L'g1►tj� SUR��Q4 COUNTY PROD. # 18-0020 DRAWN BY. -SLB COUNTY SITE # 148PM0186 CHECKED BY.• CALL CHK.:SLB PREVIOUS JOB N0. 21472 REV.- 3/6/18 JOB NO.: 21513 F.B. MS Cr"�s, 11 oG. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 yA7 AGENDA Meeting Date: March 28, 2018 Item Number: 11.A.9.b. Subiect: Acceptance of a Parcel of Land for the Extension of Rosehall Terrace for the Old Hundred Elementary School Project County Administrator's Comments: County Administrator: Board Action Requested: Accept a parcel of land containing 0.418 acres, from Good Shepherd Lutheran Church -Midlothian for the extension of Rosehall Terrace for the Old Hundred Elementary School Project and authorize the County Administrator to execute the sales contract and deed. Summary of Information: Staff requests that the Board of Supervisors accept a parcel of land containing 0.418 acres, PIN: 7156536000001, 4101 Old Hundred Road, from Good Shepherd Lutheran Church -Midlothian for the extension of Rosehall Terrace for the Old Hundred Elementary School Project. Approval is recommended. District: Midlothian Preparer: John W. Harmon Attachments: ■ Yes Title: Real Property Manager 1-1 No 12- VICINITY SKETCH Acceptance of a Parcel of Land for the Extension of Rosehall Terrace for the Old Hundred Elementary School Project. -A- AdErqL s Mp 1inch =333feet • 0 erg 'Gd eiv 6 p tr 06L 9d gPL6 . 0 90tr' d •8058 g.0 trttr '0d 60rg005 08 4 r QdOa 09 / bOC 0 b b.m 0 tZ/ip N w� ^y a A f �-E yuy z T hi !11 \ I o ti m v vA i u opp' v �,nggR n +Z' tt'1 U o O qE C bWa� r tt� m w a z m C Z i G� �D� x a • 0 erg 'Gd eiv 6 p tr 06L 9d gPL6 . 0 90tr' d •8058 g.0 trttr '0d 60rg005 08 4 r m QdOa 09 / bOC 0 b b.m 0 tZ/ip N w� ^y a A f �-E yuy z T hi !11 \ I o r• m v vA i u opp' v �,nggR n +Z' tt'1 U o O qE C bWa� C) O D Z Z N m w a z m C Z i • 0 erg 'Gd eiv 6 p tr 06L 9d gPL6 . 0 90tr' d •8058 g.0 trttr '0d 60rg005 08 4 3A 1H101M 3 l iso M/Z593100�aNnN 010 QdOa 09 / bOC 0 b b.m 0 tZ/ip N�ijY w� pi !am� � F f �-E yic�m a . Y �$ \ I rQ�boJ� T�6E-.O 2 S'a$S O 2$ O cq A r 0 b // 0 tZ/ip N�ijY w� pi !am� � f �-E yic�m \ I o r i , v 'b m U o O qE C C) O D Z Z N m w a z m C i G� �D� a e N m O C< 2 to =0 n>o O C� �5•,,.. � a w � a ti y a m nM;oZ03 =rn -o-oDOrn/-� q E mo �r-0z=n -n2 D n 3 rn a o Z m n z 00� Z _ -�G 0 rn sabm �ggm "mcg MIS DMWING LPAPM[D AT TA[ T I M M O N S GROUP.-"* WR SIGNA XIE EDTnADUW DDRS �R.DAA.RD flu � IDDIloNten WM1xrv. Sute JDD IRI[NfMY{vA 31335 iEEBM.200.6SD0 fAX be iED.t016 rmm,4mmwn[on a'4 A r 0 b // 0 tZ/ip N�ijY I uU pi !am� � MIS DMWING LPAPM[D AT TA[ T I M M O N S GROUP.-"* WR SIGNA XIE EDTnADUW DDRS �R.DAA.RD flu � IDDIloNten WM1xrv. Sute JDD IRI[NfMY{vA 31335 iEEBM.200.6SD0 fAX be iED.t016 rmm,4mmwn[on a'4 0 b v/ I uU pi !am� � f �-E yic�m \ I o i , v 'b m U o O qE C i MIS DMWING LPAPM[D AT TA[ T I M M O N S GROUP.-"* WR SIGNA XIE EDTnADUW DDRS �R.DAA.RD flu � IDDIloNten WM1xrv. Sute JDD IRI[NfMY{vA 31335 iEEBM.200.6SD0 fAX be iED.t016 rmm,4mmwn[on a'4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 9 174 AGENDA Meeting Date: March 28, 2018 Item Number: 11.A.10. Subiect: Request Permission to Install Private Sewer and Water Services Within a Private Easement to Serve Property at 1601 Bellwood Road County Administrator's Comments: County Administrator: Board Action Requested: Grant JRL Land LC permission to install private sewer and water services within a private easement to serve property at 1601 Bellwood Road and authorize the County Administrator to execute the sewer and water connection agreement. Summary of Information: JRL Land LC has requested permission to install private sewer and water services within a private easement to serve property at 1601 Bellwood Road. This request has been reviewed by the Utilities Department. Approval is recommended. DistriCt: Bermuda Preparer: John W. Harmon Attachments: 0 Yes Title: Real Property Manager F-1No # 0C3245 VICINITY SKETCH Request Permission to Install Private Sewer and Water Services Within a Private Easement to Serve Property at 1601 Bellwood Road E 1 inch = 66,7 feet REQUEST PERMI SSI 0 N TO ti INSTALL PRIVATE SEWER &WATER SERVICES March 28, 2018 Speakers List Evening Session #1 (Following Presentation of Resolutions) 1. Lisa Mansfield 2. Beverlv Freed 3. Karl Stafflinger 9 5. Evening Session #2 (End of the Evening Agenda) 1. Allen Wilson 2. 3. 9 5. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: March 28, 2018 Item Number: 14.A. Subiect: Public Hearing on Proposed Ordinance Amendments Relating to Department of Utilities Fee Changes County Administrator's Comments: County Administrator: Board Action Requested: Hold a public hearing on proposed ordinance amendments relating to Department of Utilities fee changes. Summary of Information: This date and time has been scheduled to hold a public hearing on proposed Utilities ordinance fee changes. The Utilities Department's analysis of the FY2019 budget, capital replacement and maintenance projects, and projections over the next ten years indicate that current revenues, without fee increases, will not be sufficient to cover operating and capital expenses. As an enterprise fund fully supported by payments from users, fee increases are necessary to offset costs of capital projects for rehabilitation of pump stations, new and replacement water tanks, new and replacement water and wastewater lines, investments in older neighborhoods to replace water and wastewater lines, the county's contractual share of Richmond water plant projects, as well as maintaining the integrity of the county's water and wastewater facilities. The additional revenues are required to meet the projected longer term operating and capital costs. This ratesetting approach supports a financial plan to manage current and projected capital expenses and is prudent financial management necessary to maintain the triple AAA bond rating. The proposed changes in utility rates are displayed below. Preparer: Meghan Coates Attachments: 0 Yes F-1 No Title: Director of Budget and Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Fee Rate Customer cost charges $5.08 /month Water commodity cost charge $2.07/Ccf Water capacity cost charge $7.64/ERU/month Wastewater commodity cost charge $2.24/Ccf Wastewater capacity cost charge $14.15/ERU/month A net total increase of $3.9 million in revenues is anticipated from the change in the unit rate of the commodity charges. The customer and capacity charges are unchanged from FY2018. A typical residential combined water and wastewater bi-monthly bill will increase from $110.16 to $114.08, or 3.56 percent based on consumption of 14 CCFs (one CCF is 100 cubic feet or 748 gallons of water). Utility Connection Fees - The department's analysis of costs for expansion projects and projections over the next ten years reflect the need to adjust the water capital cost recovery charge portion of connection fees to cover capital costs. For a 5/8" residential size meter, the water capital cost recovery charge is proposed to increase from $5,500 to $5,725(generating an additional $430,000) . The capital cost recovery charge fees for larger meters will increase proportionately based on meter size. There are no proposed fee changes for the wastewater capital cost recovery charge portion of connection fees. The proposed ordinance is attached. COD243 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 18-22 AND 18-27 RELATING TO UTILITIES CONNECTION FEES AND UTILITIES USER CHARGES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 18-22 and 18-27 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Sec. 18-22. - Connection fees. (a) The water connection fee shall be the capital cost recovery charge plus the meter installation charge based on the size of the water meter that the director installs. The wastewater connection fee shall be the capital cost recovery charge for the size of the water meter that serves the property, or, if the property does not receive water service, the size of the water meter that would serve the property if it received water service. (b) The capital cost recovery charge shall be: Number Capital Cost Meter of Recovery Charge Customer Class Size ERU's (inches) per Water Wastewater Unit C For a dwelling, single-family, including townhouses, manufactured homes that are not located in a c�99 0)5/8 home park, and individually metered 5/8 1.00 $5,725.00 $5,400.00 multifamily dwelling units (ii) For a dwelling, two-family (per unit) 5/8 1.00 5588 98 5,400.00 i 5,725.00 i For manufactured homes that are located in a manufactured home park and for master metered (iii) multiple -family dwellings other than multiple -family 0.85 4, 4,x866.00-00 4,590.00 dwellings used exclusively as housing for colleges and/or universities (per unit) I 5,50(wo (iv) For all other customer classes 5/8 1.00 51400.00 5,725.00 I olt'115211112 15 1 2.50 13,500.00 14,313.00 i 1% 5.00 X89 �8 27,000.00 28,625.00 i i 2 8.00 g 43,200.00 45,800.00 3 16.00 86,400.00 91,600.00 4 25.00 ' 27w 135,000.00 143,125.00 6 50.00 " — 270,000.00 286,250.00 8 80.00 432,000.00 458,000.00 10 115.00 tt5l ��8 621,000.00 75.00 1 12 155.00 852,5()Q-QQ 837,000.00 887,375.00 The capital cost recovery charge for meters that are larger than 12 inches shall be determined by the director based on the number of ERUs per unit. (v) The capital cost recovery charge for a dwelling that is served by a meter that is larger than five- eighths ( 5/8 ) inch shall be the same capital cost recovery charge in subsection (b)(iv). Sec. 18-27. - Utility charges. Effective with bills issued on and after July 1, 287 2018, the consumer shall pay charges for utility service in accordance with the following schedules: CI3s (a) Monthly service charges. The monthly service charge shall be: (1) Customer cost charge. A customer cost charge of $2.54 for each service account. However, customers who have only a water account or a wastewater account shall pay a customer cost charge of $5.08. (2) Commodity cost charge. (i) Water: $4-.-982.07 per 100 cubic feet (Ccf). (ii) Wastewater: $245-2.24 per 100 cubic feet (Ccf). (3) Capacity cost charge. Number Monthly Capacity Meter of Charge Customer Class Size ERUs _ (inches) per Water Wastewater Unit Dwelling, single-family, including townhouses and (i) manufactured homes that are not located in a 5/8 1.00 $7.64 $14.15 manufactured home park 700 --_ Dwelling, two-family (per unit) 5/8 1.00 7.64 14.15 Manufactured homes that are located in a manufactured home park and multiple -family dwellings 0.85 6.49 12.03 other than multiple -family dwellings used exclusively as housing for colleges or universities (per unit) 5/8 and (iv) All other customer classes 1.00 7.64 14.15 1 2.50 19.10 35.38 1% 5.00 38.20 70.75 8.00 61.12 113.20 3 16.00 122.24 226.40 425.00 191.00 353.75 32 6 50.00 382.00 _707.50 I 8 80.00 611.20 1,132.00 i i 10 115.00 878.60 1,627.25 i 12 J155.00 1,184.20 2,193.25 The capacity cost charge for a dwelling that is served by (v) a meter that is larger than five-eighths inch shall be the capacity cost charge in subsection (a)(3)(iv). (2) That this ordinance shall become effective July 1, 2018. 0533:110859.1 ahaS2 Richmoub Zimes-Dispatch Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3006440 Date March 22, 2018 Date Category Description Ad Size Total Cost 03/21/2018 Meetings and Events CHESTERFIELD COUNTY UTILITIES FEE INCREASES 4 x 14.50 IN 4,075.00 Publisher of the Richmond Times -Dispatch This is to certify that the attached CHESTERFIELD COUNTY UTILI was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 03/14, 03/21/2018 The First insertion being given ... 03/14/2018 Newspaper reference: 0000703862 Sworn to and subscribed before me this T-) pn,&�" Notary State of Virginia City of Richmond My Commission expires Supervisor Kimberly B. Harris NOTARY PUBLIC Commonwealth of Virginia Notary Registration Number 356753 Commission expires January 31, 2021 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU TAKE NOTICE Take notice that the Board of Supervisors o1 Chesterfield County, Virginia, at an adjourned meeting on Wednesday, March 28, 2018, at 6 p.m. in the County Pudic Meeting Room at 10001 Iron Bridge Road, will hold a public hearing to consider: An ordinance to amend the Code of the County of Chesterfieid, 1997, as amended, by amending and re-enacting Sections 18-22 and 18-27 relating to utility connection fees and utility user charges. This ordinance is being proposed pursuant to authority granted to the County by Va. Code §§ 15.2-2109,15.2-2118,15.2-2119 and 15.2-2143. The full text of the ordinance is reproduced below. A copy of the ordinance is also on file in the County Administrator's office. Room 504, 9901 Lori Road, Chesterfield County, Virginia and may be examined by all interested persons between the hours of 8:30 a.m. and 5:00 p.m., Monday through Friday. The hearing will be open to the public and will be accessible to persons with disabilities. The Board of Supervisors will allow the public an opportunity to speak. To sign up to speak, or request spenal accommodationscall the Clerk to the Board of Supervisors at 804- 748-1200. Speakers may also sign up in person at 5.4b p.mbefore the public hearing. Persons needing interyret t services most notify the Clerk to the Board no later than Friday, March 23, 2018. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD. 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 18-22 AND 18-27 RELATING TO UTILITIES CONNECTION FEES AND UTILITIES USER CHARGES BE IT ORDAINED by the Board of Supervisors of Chesterfield County. (1) That Sections 18-22 and 18-27 of the Code of the County of Chesterfield, 1997, as amended, are amended, and re- enacted to read as follows: Sec. 18-22.- Connection fees (a) The water connection fee shall be the capital cast recovery charge plus the meter installation charge based on the size of the water meter that the director installs. The wastewater connection fee shall be the capital cost recovery charge for the size of the water meter that serves the property, or, if the property does not receive water service, the size of the water meter that would serve the property if it received water service. (b) The capital cast recovery charge shall be: Customer Gass Meter Size Number of Capital Cost Recovery Charge Charge (inches) ERUs per Unit ERUs per Unit Water Wastewater (i) For a dwelling, single-family, including 5/8 1.00 $5,500..00 $5,7725.00 $5,400.00 townhouses, manufactured homes that are manufactured homes that are not located in a not located in a manufactured home park, and manufactured home park individually metered multifamily dwelling units (ii) Dwelling, two-family (per unit) 5/8 1.00 7.64 (ii) For a dwelling, two-family (per unit) 5/8 1.00 66,690.99 $5,725,00 5,400.00 (iii) For manufactured homes that are located in home park and multiple family dwellings other than 0.85 4,875:00 4866.00 4,590.00 a manufactured home park and for master multiple -family dwellings used exclusively as housing for metered multiple -family dwellings other than colleges or universities (per unit) multiple -family dwelfings used exclusively (iv) All other customer classes 5/8 and 1 1.00 7.64 as housing for colleges and/or universities 3/4 (per unit) (iv) For all other customer classes 5/8 1.00 5380.98 5,725,00 5,400.00 1 2.50 1 43750.98 14.313.00 13,500.00 11/2 5.00 27,600.00 28,625.08 27,000.00 2 B.0C 44,980:98 45,800,00 43,200.00 3 16.00 88.990.98 91600.88 86,400.00 4 25.00 4-37;588:08 143.125.00 135,000.00 6 50.00 276;090:88 286.250.00 270,000.00 8 80.00 440,080.06 458.080.08 432,000.00 10 1 115.00 632;580.90 658,375,00 621,000.00 12 1 155.00 659.590.90 887, 375.00 837,000.00 The capital cost recovery charge for meters that are larger than 12 inches shall be determined by the director based on the number of ERUs per unit. (v) The capital cost recovery charge for a dwelling that is served by a meter that is larger than five-eighths (5/8) inch shall be the same capital cost recovery charge in subsection (b)(w). 000 Sec. 18-27. - Utility charges. Effective with bills issued on and after July 1, 2017 2018, the consumer shall pay charges for utility service in accordance with the following schedules: (a) Monthly service charges. The monthly service charge shall be: (1) Customer cost charge. A customer cost charge of $2.54 for each service account. However, customers who have orgy a water account or a wastewater account shall pay a customer cost charge of $5.08. (2) Commodity cost charge. (i) Water." 2.01 per 100 cubic feet (Ccf). Qi) Wastewater 62.15 2 24 per 100 cubic feet (CcO. (3) Capacity cost charge Customer Class Meter Size Numbered Monthly Capacity Charge (inches) ERUs per Unit Water Wastewater (I) Dwelling, single-family, including townhouses and 5/8 1.00 $7.64 $14.15 manufactured homes that are not located in a manufactured home park (ii) Dwelling, two-family (per unit) 5/8 1.00 7.64 14.15 (iii) Manufactured homes that are located in a manufactured 0.85 6.49 12.03 home park and multiple family dwellings other than multiple -family dwellings used exclusively as housing for colleges or universities (per unit) (iv) All other customer classes 5/8 and 1 1.00 7.64 1 14.15 3/4 Public Hearing #1 - 6 p.m. To Consider an Amendment to the County Code Relating to Utilities Fees CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 28, 2018 Item Number: 14.13. Subiect: Public Hearing on Proposed 2018 Tax Rates County Administrator's Comments: County Administrator: Board Action Requested: Hold a public hearing on the proposed 2018 tax rates ordinance. Summary of Information: This date and time has been scheduled to hold a public hearing on tax rates for the tax year 2018. The County Administrator's Proposed FY2019 Budget holds rates constant with those in tax year 2017, with the exception of a $0.01 decrease in the real estate tax rate and the tangible personal property (excluding automobiles and trucks) and real estate for public service corporations rate (both from $0.96 to $0.95), based on 1) strong performance in residential revaluations (which have, on average, climbed back to their pre -recession levels), 2) a proposed school budget (operating and capital) that is positioned to accomplish numerous key priorities, including completing the 2013 referendum and insourcing custodial services, 3) solid local economic conditions and 4) a positive early outlook for the general government operating budget which is poised to make significant progress on established, five-year plan priorities, including additional funding for roads and resources for first responders. The real estate tax rate advertised for this public hearing is $0.95. All other tax rates were advertised unchanged from 2017. Based on the advertisement,, the Board of Supervisors cannot adopt tax rates higher than those advertised. Preparer: Meghan Coates Title: Director, Budget and Management Attachments: 0 Yes F-1 No AN ORDINANCE TO ESTABLISH THE ANNUAL TAX LEVY ON VARIOUS CLASSES OF PROPERTY FOR THE COUNTY OF CHESTERFIELD BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That for the year beginning on the first day of January, 2018, and ending on the thirty- day of December, 2018, the taxes on property in all the Magisterial Districts of the County of Chesterfield shall be as follows: See. 1. Real Property and Mobile Homes. (a) Except as provided in Sec. 1 (b), on tracts of land, lots or improvements thereon and on mobile homes the tax shall be $0.95 on every $100 of assessed value thereof. (b) On tracts of land, lots or improvements thereon and on mobile homes in the Powhite Parkway -Charter Colony Parkway Interchange Service District the tax shall be the tax provided in Sec. 1 (a) plus $0.15 on every $100 of assessed value thereof. See. 2. Personal Property. (a) On automobiles, trailers, boats, boat trailers, other motor vehicles and on all tangible personal property used or held in connection with any mining, manufacturing or other business, trade, occupation or profession, including furnishings, furniture and appliances in rental units, the tax shall be $3.60 on every $100 of the assessed value thereof. (b) On aircraft as defined by Section 58.1-3503 and -3506 of the Code of Vir inia, 1950, as amended, the tax shall be $.50 on every $100 of the assessed value thereof. (c) On motor vehicles owned or leased by members of volunteer rescue squads, volunteer fire departments, volunteer police chaplains and by auxiliary police officers as provided in Section 9-57, Code of the County of Chesterfield, 1997, as amended, the tax shall be $.96 on every $100 of the assessed value thereof. (d) On wild or exotic animals as defined by Section 58.1-3506 of the Code of Virginia, 1950, as amended, the tax shall be $0.01 on every $100 of the assessed value thereof. (e) On motor vehicles which use clean special fuels as defined in Section 46.2- 749.3 of the Code of Virginia, 1950, as amended, the tax shall be $3.24 on every $100 of the assessed value thereof. 0423:110911.1 (f) On motor vehicles, trailers, and semitrailers with a gross vehicle weight of 10,000 pounds or more used to transport property for hire by a motor carrier engaged in interstate commerce, the tax shall be $.96 on every $100 of the assessed value thereof. (g) On motor vehicles which are specially equipped to provide transportation for physically handicapped individuals, the tax shall be $.01 on every $100 of the assessed value thereof. Sec. 3. Public Service Corporation Property. (a) On that portion of real estate and tangible personal property of public service corporations which has been equalized as provided in Section 58.1-2604 of the Code of Virginia, 1950, as amended, the tax shall be $0.95 on every $100 of the assessed value thereof determined by the State Corporation Commission. (b) The foregoing subsections to the contrary notwithstanding, on automobiles and trucks belonging to such public service corporations the tax shall be $3.60 on every $100 of assessed value thereof. Sec. 4. Machinery and Tools. On machinery and tools used in a manufacturing or mining business the tax shall be $1.00 on every $100 assessed value thereof. C-AC11362S5 0423:110911.1 Rxchmonb O&MCS-31fivatch Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date March 21, 2018 Date Category Description Ad Size Total Cost 03/21/2018 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 22 L 213.00 TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield Canty, Vir• ginia, at an adjourned meeting on Wednesday, March 28, 2018, at 6:10 pun. in the Coo Poblic Meetig Roan at the Chesterfield Administra• tion Budding, Route 10 and Lori Road, Chesterfield, Virginia, will hold a public hearing to consider An ordinance to establish the annual tax levy on variousclasses of property for the Cowry of Chesterfield, Virginia A copy of the ordinance is on file in the County Administrator's office, Roan 504, XI Lai Road, Chesterfield Countyry, Virginia and maybe ex• amined by all interested persons between tfie hours of 00 am, and 500 p m„Mondaythrough friday, All persons vrlshng to present their views on this subject are ercour. aged to call the Office of the Clerk to the Board of Supervisors at (804) 748.1200 to be placed on the speakers list or may wear and to up beg iming at 5:45 ppm. before the meeting The hewnrg is he at a public f acilffy desi�led to be accessible to per sora widr tlisbilffies. My persorw with questons 0n the accessibility of the faalKyy a the need for reasonable or NY shadd con. W Janice Blaldey, Clerk to the Board, 9 7412K Persons needing in, e than Fritla, Mari 2for h e deg 201& must notify the Clerk to the Board no Id. Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 03/14, 03/21/2018 The First insertion being given ... 03/14/2018 Newspaper reference: 0000707707 Sworn to and subscribed before me this State of Virginia City of Richmond My Commission expires Kimberly B. Harris NOTARY PUBLIC Commonwealth of Virginia Notary Registration Number 356753 ;ommission Expires January 31, 2021 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU Public Hearing #2 - 6:10 p.m. To Consider Proposed 2018 Tax Rates CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: March 28, 2018 Item Number: 14.C. Subiect: Public Hearing on the FY2019 Proposed Community Development Block Grant and the HOME Investment Partnership Annual Plan County Administrator's Comments: County Administrator: 2�7� 4 Board Action Requested: Hold a Public Hearing on the FY2019 Proposed Community Development Block Grant and the HOME Investment Partnership Annual Plan. Summary of Information: This date and time has been scheduled to hold a public hearing on the FY2019 Proposed Community Development Block Grant and the HOME Investment Partnership Annual Plan. The FY2019 recommendation for this program totals $2,381,500, which is comprised of $1,226,000 in new CDBG allotments, $779,000 in reprogrammed CDBG, $350,000 in new HOME Investment Partnership allotments, and $26,500 in reprogrammed HOME allotments. These allocations are based on a tentative notification but are contingent upon final award notification from HUD of an approved grant amount for FY2019. The County Administrator has incorporated recommendations of the citizen review committee in the proposed budget. The County's Community Development Block Grant and HOME Investment Partnership Annual Plan for FY2019 is required to be submitted to the U.S. Department of Housing and Urban Development by May 15, 2018. The submission must follow a required public hearing by the Board of Supervisors. Preparer: Meghan Coates Attachments: 0 Yes Title: Director, Budget and Management FNo # I &D32S6 FY 2019 CDBG/HOME Proposed Budget Organization Project Grant Type Program Area Recommended Project: HOMES Comprehensive Home Repairs HOME Housing Funding Better Housing Coalition Market Square IV CDBG Housing $200,000 Caritas Center Caritas Center CDBG Housing $250,000 CDBG ADMIN CDBG ADMIN CDBG Administration $160,000 Chesterfield Department of Proactive Code Compliance CDBG Code $59,000 Community Enhancement Enforcement Chesterfield Parks and Bensley Park Revitalization CDBG Public Facility $186,000 Recreation Department Improvements Communities in Schools CIS At -Risk Youth Program CDBG Public Service $25,000 Greater Richmond ARC Multipurpose Programming Building CDBG Public Facility $250,000 at Camp Baker Homeward Greater Richmond Continuum of CDBG Public Service $5,000 Care Housing Opportunities Chesterfield Foreclosure Prevention CDBG Public Service $10,000 Made Equal Program Maggie Walker Community New Permanent Affordable Home CDBG Housing $500,000 Land Trust Ownership Opportunities for Chesterfield County Residents through The Maggie Walker Community Land Trust Project: HOMES Critical Home Repairs CDBG Housing $300,000 Rebuilding Together of Homeowners' Safe and Healthy CDBG Housing $60,000 Richmond Housing TOTAL CDBG I 1 12,005,000 Housing Opportunities Made Equal Chesterfield Down Payment and Closing Cost Assistance Program HOME Housing $26,500 Project: HOMES Comprehensive Home Repairs HOME Housing $250,000 Project: HOMES Community Development Housing Organization (CHDO) HOME Housing $100,000 TOTAL HOME 1 1$376,500 Expected Allocation Reprogrammed Total CDBG 1,226,000 779,000 2,005,000 HOME 350,000 26,500 376,500 Public Hearing #3 - 6:15 p.m. Community Development Block Grant and Home Annual Financial Plan THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER THE COUNTY'S PROPOSE[ FY2019 COMMUNITY DEVELOPMENT B OCK GRANT AND HOME ANNUAL FINANCIAL PLAN SHOULD PRINT THEIR NAME BELOW. SPEAKERS WILL BE CALLED IN THAT ORDER. CDBG r -- _ - Number Name - - - - -- -_ Organization --- -- - 1 Vince Burgess Camp Baker - - 2. m Mur3�redl �nae- est - ��,�As- - - 4 5' - - - - - - T 91 10, 12 13' -. - - -- - - 15 16 --17 - 18 19� - - - -- 21 - - -- - - 23, 24 25 - - 26' 27 28 29' - 30 - - - 31' - 32 _ - 33' 34 35.---- 36 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ----- . . . . . . . AGENDA 1749 Meeting Date: March 28, 2018 Item Number: 14.D. Subiect: Public Hearing to Consider the FY2019-2023 Proposed Capital Improvement Program County Administrator's Comments: County Administrator: Board Action Requested: Hold a Public Hearing Improvement Program. Summary of Information: to Consider the FY2019-2023 Proposed Capital This date and time has been scheduled to hold a public hearing on the County Administrator's Proposed five-year Capital Improvement Program for FY2019- 2023, which totals $921,528,000 for County, Schools and Utility projects as follows: General County Projects School Projects Utility Projects Total Preparer: Meehan Coates Attachments: ❑ Yes No $357,218,900 361,209,900 203,099,200 $921,528,000 Title: Director, Budget and Management Public Hearing #4 - 6:20 p.m. To Consider FY2019-2023 Capital Improvement Program CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~ ti4 Meeting Date: March 28, 2018 Item Number: 14.E. Subiect: Public Hearing on the FY2019 Proposed Budget County Administrator's Comments: County Administrator: Board Action Requested: Hold a Public Hearing on the FY2019 Proposed Budget. Summary of Information: This date and time has been scheduled to hold a public hearing on the County Administrator's FY2019 Proposed Budget which totals $1,372,396,900. Preparer: Meghan Coates Attachments: 1:1 Yes Title: Director, Budget and Management ■ No #c1c Public Hearing #5 - 6:25 p.m. To Consider the Proposed FY2019 Budget THOSE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER THE FY2018 BUDGET SHOULD PRINT THEIR NAME BELOW. SPEAKERS WILL BE CALLED IN THAT ORDER. FY2019 Budget - Number Name Organization 1 Fred Demey 2 Susan McCammon Shepherd's Center 3 Larry Corey Shepherd's Center .Fi y - - Rachel Ramirez - h d' - Lifelong Learning Institute - �r -',Ann Danzi Lifelong Learning Institute Phillip Ho Lifelong Learning Institute Greg Beasley Professional Firefighters Association Steve Koehler - Swift Creek Mill Theatre y0' Q Julie Ranson 10 Kerry Byrne Resources for Independent Living - - r' Roslyn Saines Resources for Independent Living Sonia Smith 13�nolw� Chesterfield Education Association (Vk bLt- 17A)kJDSA{' - 17 `tae ` E )c�lu 6e`isle Pe -A ��'►c -S3 /V 18 19 J 20 - -- 21 - 22 - -- - - - 2 3 - - --- - 2-4 25 26 27 - 28 29 -30- 31 32 33 34 -- 35 36 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 1749 Meeting Date: March 28, 2018 Item Number: 16. Subiect: Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: of the Board of Motion of adjournment and notice of the Board of Supervisors meeting to be held on April 11, 2018, at 6 p.m. in the Public Meeting Room. Preparer: Janice Blakley Attachments: 1:1 Yes Title: Clerk to the Board 0 No # C C 31� '12111 E 0