05-27-1992 PacketCHESTERFi ELD COUNTY
BOARD OF SUPERVISORS
AGE NDA
MEETING DATE:
SUBJECT:
May 27, 1992
ITEM NUMBER;
Cheryl Earp, Utilities Department
Meter Reader of the Year
2oao
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
We are actively striving towards total quality management in
Chesterfield County - so, it is understandable that we are
quite proud of one of our employees -
Cheryl Earp of the Utilities Department
Cheryl was selected from a field of 179 nominees from around
the world as the Itron Corporation's 1992 Meter Reader of
the Year.
Cheryl easily met the criteria for:
Overall performance
Customer Relations
Teamwork
Attitude
Contributions to work unit
She is the first female recipient of this award.
ATTACHMENTS: YES !-'1 NO ·
SIGNATURE:
News & Public Information
and
John M. Bragg, Assistant
Director of Utilities
CO~NI STRATOR
O0 0 0/f.-"
Cheryl Earp
On June 14, she and her husband, and John Watson, her
supervisor, will be flown to Atlanta as guests of Itron,
where she will be presented with the award.
Itron Corporation develops and maintains hand-held computers
used by Chesterfield County. It is the major producer of
meter-reading equipment for more than 800 municipalities,
water, gas and electric utilities (including Virginia Power)
in the United States and throughout Canada, Europe,
Australia, China and Saudi Arabia.
00 002
CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: May 27, 1992
SUBJECT: COUNTY ADMINISTRATOR COMMENTS
ITEM NUMBER:
2,Bo
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OFINFORMATION:
One of the major projects still remaining on our
Parks Improvements Bond Program is acquisition
development of a Clover Hill Sports Complex.
1989
and
The full program for development of this project calls for
the following facilities:
One (1) Football/Soccer Field - Phase I add alternate
Three (3) Soccer Fields
Two (2) Softball Fields - Phase I
Restroom/Concession
Picnic Shelter
Fitness Trail
Playground
Parking and Roads - Phase I
It is recommended that a surplus middle school site
adjacent to Providence Elementary School be developed for
this project. The site became available for this use as a
result of conversion of nearby Manchester High School to a
middle school. Funding currently available for
acquisition and minimal development could now be used for
Phase I construction of recreational fa~il.i_ties.
ATTACHMENTS: YES I NO []
SIGNATURE:
COUNTY ADM I N! STRATOR
0O
County Administrator Comments, Conti.
Page --2--
The project will provide much needed relief to the current
shortage of lighted baseball/softball fields. Potential
donation of adjacent wetland areas and acquisition of a
small adjoining parcel will add to this project on
extensive greenway trail system along Falling Creek.
Substantial Accord will be requested and Construction
plans will be developed in the next ninety (90) days with
site work projects to begin in late summer or early fall.
Plans will, at school administration re~est, show
potential long-term co-development of a middle school on
the site.
The School system should be commended for their
cooperative effort for aiding in the development of this
project.
A:WDP02/MG/JB
00 004
1\
CLOVER HLL,
I', I00'
,,I
O0 005
006
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGE NDA
MEETING DATE : H~¥ 27~ lqq?
ITEM NUMBER:
SUBd~:CT:
COUNTY ADMINISTRATOR'S COMMENTS - DR. ASHA MISHRA
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
Dr. Asha Mishra, Medical Director and Psychiatrist, Department of
Mental Health, Mental Retardation and Substance Abuse Services
recently received a national award from the National Alliance for
the Mentally Ill in recognition of her exemplary psychiatric services
to persons with serious mental illness and their families.
Dr. Mishra's leadership and example have helped the Chesterfield
Community Services Board and Chesterfield County obtain a statewide
reputation for quality psychiatric care not customarily available in
the public sector, and of which we can all be proud.
ATTACHMENTS: YES~ NO []
PREPARED By;. ~~-'~~--...~_.
Dr. Burt H. Lowe, Director
MH/MR/SA Department
SIGNATURE:
COUNTY ADMI NISTRATOR
O0 0 0
BOARD OF SUPERVISORS
HARRY G. DANIEL, CHAIRMAN
DALE DISTRICT
ARTHUR S. WARREN, VICE CHAIRMAN
CLOVER HILL DISTRICT
J. L McHALE, III
BERMUDA DISTRICT
WHALEY M. COLBERT
MATOACA DISTRICT
EDWARD B. BARBER
MIDLOTHIAN DI~,TRICT
May 19, 1992
CHESTERFIELD COUNTY
P.O. BOX 40
CHESTERFIELD, VIRGINIA 23832
(804) 748-1211
COUNTY ADMINISTRATOR
LANE B. RAMSEY
Asha Mishra, M.D.
Director, Medical Services
Mental Health/Mental Retardation/
Substance Abuse
County of Chesterfield
P.O.Box 92
Chesterfield, Virginia 23832
Dear Dr. Mishra:
I would like to take this opportunity to congratulate you on your
recent award from the National Alliance for the Mentally Ill in
recognition of exemplary psychiatric service to persons with
serious mental illness.
This national award, which acknowledges not only your professional
competence but recognizes your extraordinary dedication in serving
this population and their families, is indeed an important honor.
In addition, the combination of your medical expertise, sensitive,
caring and individualized approach to serving Chesterfield County
citizens in need is indicative of high quality psychiatric services
not customarily available in the public sector.
Once again my congratulations. Your leadership and example have
helped the Chesterfield Community Services Board and Chesterfield
County obtain a statewide reputation for quality psychiatric care
of which we can all be proud.
Sincerely,
Lane B. Ramsey
County Administrator
00 010
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AG E NDA
MEETING DATE :,
May 27, 1992
ITEM NUMBER'
COUNTY ADMINISTRATOR'S COMMENTS
2oC.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
Mr. Hugh Miller, Director of the Department of Historic
Resources, will present the Virginia Landmarks Register Plaque
for the Chesterfield County Courthouse Complex to the Board.
I:~EPARED BY:
ATTACHMENTS: YES · NO I'1
SIGNATURE
COUNTY ADMINISTRATOR
00 007
Hugh C. Miller, Director
'RECEI~/ED ~7~:1' g' i9~2
COMMONWEALTH of VIRGINIA
Department of Historic Resources
221 Governor Street
Richmond, Virginia 23219
TDD: (804) 786-1934
Telephone (804) 786-3143
FAX: (804) 225-4261
May 15, 1992
Lane B. Ramsey, County Administrator
Chesterfield County
P.O. Box 40
Chesterfield, Va. 23832
Dear Ms. Moseley:
This will confirm that Hugh Miller, Director of the Department
of Historic Resources, will present the Virginia Landmarks Register
plaque for the Chesterfield County Courthouse Complex to the
Chesterfield County Board of Supervisors on Wednesday, May 27, 1992
at 3 PM. Weappreciate the opportunity to formally recognize this
historic Chesterfield landmark.
Sincerely,
Margaret T. Peters
Information Director
cc: Ms. Lucille Moseley, Chesterfield County History Commission
00 008
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DAT~./~ay 27, 1992
ITEM NUMBER:
SUBJECT:
Consideration of proposed policy regulating non-school
use of public schools for the 1992/93 school year
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OFINFORMATION;
In 1990 the Board of Supervisors approved the following
policy regarding non-school use of public schools:
,I o
Non-school use of school facilities applies to those
individuals and groups who are not employees of the
school system who are performing responsibilities as
employees of the school system;
Non-school use of school facilities shall not include
activities that are perceived to be in direct and/or
inappropriate competition with free enterprise;
No non-school use or category of' non-school uses will
be permitted to occur on school property unless it
has been recommended by the School Board and approved
by the Board of Supervisors; and
Non-school use categories will be reviewed by the
School Board in April of each year and a review
report and recommendations will be submitted for
review and approval to the Board of Supervisors by
May of each year."
(continued)
PREPARED BY;~
NO []
ATTACHMENTS: YES ~
Steven L. Micas
County Attorney
0800:879.1
SIGNATURE:
COUNTY ADM I NI STRATOR
O0 01i
BOS-9891
AGENDA ITEM
May 27, 1992
Page 2
The 1990 policy was adopted in order to encourage effective
public use of school facilities and to prevent unreasonable
competition with the private sector after the County Charter
vested title in all school property with the Board of
Supervisors. The existing policy requires that the Board
accept, modify or reject the School Board's proposed policy
regarding non-school use of schools for the 1992/93 school
year. On June 26, 1991, the Board approved a public use
policy for each school year. The attached policy was approved
by the School Board on April 29, 1992 to be effective for the
1992/93 school year.
Significant changes proposed for the 1992/93 policy occur
in paragraphs 1, 4, 14, 17, 19 and Appendix 0 as highlighted.
Use rates have been increased that would increase the cost to
the County by $15,000. (See attached memo from Phil Innis.)
Recommendation:
Approval of a revised school use policy with the changes
indicated by an asterisk. The School Board would then have
to approve the revised policy.
0800:879.1
O0 012
M.D. STITH. Jr.
Director
From:
Date:
Subject:
Chesterfield County Parks & Recreation P.O. Box 40 Chesterfield, Virginia 23832 804-748-
Memorandum
Robert ~asden, Deputy County Administrator
Phil Innis, Chief of Recreation~
May 12, 1992
Revision of School· Board Policy 617
I have reviewed the proposed.changes of School Board
Policy 617. There are only a few areas that I feel will
impact the programs of the Parks and Recreation
Department. The other changes, according to my
conversation with Dan Smith, Director of Facilities, are
just housekeeping type of changes mainly for
clarification or to keep the policy in line with the
actual procedures.
The areas of concern are listed below:
#1.-D No series of meetings, engagements, etc. will
be allowed in the same building without special
authorization by the superintendent or designee.
Mr. Smith assured me this provision did not apply to
parks and recreation activities, but was.meant for
outside groups. An exemption for parks and
recreation activities would clarify the situation.
#4 - Other not-for-profit organizations which charge
a fee or admission are charged at Rental Rate II and
for custodial services during those periods when the
admission is charged.
While this is not a change in the current policy, it
does impose a hardship on organizations such as a
karate club, who may wish to conduct a tournament
and charge a spectator fee to offset the cost of the
event. A change would be to allow groups to charge
an admission fee and be charged at the lower rental
rate if appropriate (if they are not-for-profit
organizations).
O0 018
Page 2
Robert Masden
May 12, 1992
14-E In accepting an approved building use permit,
the permit holder agrees~o hold the division
harmless from any damage or claims arising from the
action of the permit holder, his/her employees or
patrons while the facility is in use.
Mr. Smith indicated that this would not be
applicable to the Parks and Recreation Department
since it is part of the County.
The increase in the rental fee, from 0% for certain
facilities to 36% for others, will definitely impact the
Parks and Recreation Department's budget. Currently, we
are underfunded for these costs by approximately $50,000.
In looking at some rough calculations, the increase will
probably add $12,000-$15,000 to this expense.
Also, several of the cosponsored groups such as John
Rolfe Players will be impacted by the increase.
Should you have any questions or need any additional
information, please contact me.
cc Millard "Pete" Stith, Director Steve Micas, County Attorney
Jay Stegmaier, Director, Budget and Management
A:REVISION/PI#9/KSR
O0 014
Use/Rental
COIVIMUNITY RELATIONS
of School Facilities
617
Page 1
(see Appendix O)
The following rules and regulations shall apply to all applicants desiring to use any
building which is operated by the School Board. The principal, who first reviews the
form, is responsible for seeing that the rules and regulations are followed, and that
maximum security and safety are maintained during the rental period. Copies of the rules
and regulations and application forms for use of school facilities are available at the
individual schools and from the Department of Facilities.
1. a...~.~..;-, t.~h..:~ General Information
The principal of the individual school has administrative authority to recommend
and schedule school use of school facilities.
Policy, rules, regulations and administrative procedures apply to all non-school
use categories.
Non-school use of school facilities applies to those individuals and groups who
are not employees of the school system who are performing responsibilities as
employees of the school system.
Non-school use of school facilities shall not include activities that are perceived
to be in direct and/or inappropriate competition with free enterprise.
Authorization can only be given for use by a not-for-profit group or organization.
Non-school use of facilities must be in compliance with the following stipulations:
00 015
*D.
COMMUNITY RELAT[ONS
617
Page 2
No non-school use or category of non-school uses will be permitted to occur
on school property unless it has been recommended by the School Board and
approved by the Board of Supervisors.
All scheduling of the non-school use of school facilities will be handled by
the administrative system of the school system and school uses clearly take
precedence.
Non-school use categories will be reviewed by the School Board in April of
each year and a review report and recommendations will be submitted for
review and approval to the Board of Supervisors by May 1 of each year.
The current categories of approved use are listed in Appendix O.
Other than County-sponsored activities, nNo series of meetings, engagements,
etc., will be allowed in the same buiMing without special authorization by the
superintendent or designee.
Acceptance or Rejection
The school reserves the right to accept or reject, at any time, any application
for use of facilities. Advance payment of fees will be refunded if rejection of
application is necessary.
Activities
Only those activities open to the public will be allowed in school facilities or on
school campuses.
O0 016
o
COMMUNITY RELATIONS
617
Page 3
Admission Charges/Fund Raising Activities
Not-for-profit organizations, which charge admission or fees to support school
sponsored activities, are charged at Rental Rate I and for Custodial Services for
those activities conducted as outlined in paragraph 20.
Other not-for-profit organizations, which charge a fee or admission, are charged at
Rental Rate II and for Custodial Services during those periods when the admission
is charged.
Only the organization authorized to use the facility may charge any fees or
admissions arising out of the use of such facility.
Illegal Substance/Weapons
Alcoholic beverages or drags are not to be brought, consumed or used on school
property. Possession or use of illegal weapons is prohibited. Violators will be
reported to the proper authorities. (See Policy 401, Rights and Responsibilities;
Appendix A, Standards for Student Conduct; Policy 416, Drag Free Schools;
Policy 538, Drag and Alcohol-Free Workplace; and Appendix Q, Regulations for
Drug and Alcohol-Free Workplace.)
Applicant
The applicant shall be an officer of the organization which is making application
for use, or he/she shall be a responsible citizen of the County and a member
f the rganiz ti aking applicafi A...,~.:-~+: ....... ~.. ~.~ ,.: .... ~, ......
o o a on m on.
Crowd Limitations
The crowds may include only as many persons, seat for seat, as the facility is
designed to accommodate as posted.
O0 017
Custodial Services
COMMUNITY RELATIONS
617
Page 4
10.
11.
When a facility rental rate is charged, custodial charges will include thirty minutes
before and after the scheduled activity.
Custodial services are limited to:
A. Opening and closing buildings, doors, and windows:
B. Turning on and off lights, heating/air conditioning system; and
C. Normal cleaning after usage.
They do not include:
A. Transporting equipment and/or supplies;
B. Arrangement of any special furniture or equipment; or
C. Supervision of activities or crowds.
Food and Refreshments
Food and refreshments may be sold, served, and consumed only in the dining
area of a building, the concession stand area, or rented grounds area of the
school campus. Refreshments must be confined to the above specified areas.
Games of Chance
Schools may be used for certain limited types of games of chance by related
school groups provided that permission is obtained from the Superintendent or
designee and a permit is obtained from the Board of Supervisors.
Grounds
Organizati .... ~- ~ ~,~, .... -~ *, ...... :~-
ons, ............... ,-,~,~u,~,,, authorized to use any area of the
campus will be required to keep +u .......... ~ .... ,.~,_
.... e ............ e ....j, the area cleared of
trash, litter and debris, and the ball diamonds and fields maintained to well-
established elevations at all times during the period of time authorization is in
effect.
O0 018
12. Gymnasium
13.
COMMUNITY RELATIONS
617
Page 5
Gymnasium shoes are to be worn by persons using the floor of this facility.
Street shoes are only allowed on the floor during dance sessions at which time
a protective material will be applied for protection of floors.
Kitchen
14.
15.
Whenever a kitchen is rented, a member of the school food services staff must
be present during the authorized time of rental. Food Service Department must
be contacted directly. A fee will be charged for this service.
Liability
The group to whom the facility is rented shall be held responsible for:
*A.
Liability insurance may be required prior to use of facility. Non-school
users will ensure that they have adequate third-party liability coverage or, in
the case of Chesterfield County, self-insurance;
B. Proper conduct of persons in attendance;
C. Care of property;
Buildings/grounds after use shall be left free of trash, debris, etc., and in
similar conditions to those which existed prior to authorized use.
Specifically, all smoking debris which may be thrown down at entrances
to schools must be removed. Failure to comply with this provision may
be cause for revocation of approval for future dates or denial of requests
for future use; and
*E.
In accepting an approved building use permit, :hc any permit holder other
than Chesterfield County agrees to hold the division harmless from any
damage or claims arising from the action of the permit holder, his/her
employees, or patrons while the facility is in use.
Lighted Athletic Fields
A fee to defray the cost of lighting will be charged. Regular procedure must
be followed in making application for use authorization of fields.
00 019
16.
COM/V~UNZTY RELATIONS
617
Page 6
Priorities in Authorization
A. School Groups
B. School-related Groups
C. County Governmental Agencies
D. Civic Groups
E. Religious Organizations
F. Political Groups
G. Other Not-for-Profit Groups
17. Rental Payment
Rental payment for the full amount should be made payable to the Chesterfield
County School Board covering rental fee and reimbursement of costs for all services
to be rendered by employees of the School Board and is due within 10 days of
receipt of billing. Those organizations using facilities on a regular basis will be
rendered monthly bills. If the fee is not remitted as required, no future use will be
granted without prepaid remittance. Interdepartmental transfers will be processed for
those governmental agencies which use the facilities outside the free usage window
established by the School Board.
18. Rental Rate Exclusions
There will be no rental fees or reimbursement of costs for services rendered by
employees of the school system when facilities are used no more than once each
calendar month for a regular or special meeting of an intra-school group or
parent-teacher association. There will be no rental rate charged for additional
monthly meetings or special annual events/activities of the above organizations,
but the reimbursement of costs for services rendered by employees of the school
0() O20
19.
COMMUNITY RELATIONS
617
Page 7
division will apply. Rental fees will not apply to the use of school facilities by
not-for-profit groups or organizations prior to 10:00 p.m. on those days in which
school is in session.
Rental Rates
Rental rates will be established annually by the School Board. Rental rates are
intended to reimburse the School Board for incremental expenses which would not
be incurred if the school were not in use. Rental fees will not apply to the use
of school facilities by not¥or-profit groups or organizations prior to 10:00 p.m. on
those days in which school is in session. Rental rates may be modified or waived
by the School Board. Current rental rates are listed on Attachment A, provided
that the County shall pay the FY 1992 rates.
20. Reservation for Use
Reservation for use of facilities can only be made after the application has been
recommended by the principal and approved by the Department of Facilities.
21. School Representative
22.
The School Board requires that an employee of the school division be present
at all times when a building is being used by authorized personnel. If that
representative is a custodian, duties are as outlined in item number 9 above.
Smoking
Smoking is prohibited in schools as required by Section 15.1-291.1, Code of
Virginia.
O0 021
23.
Staging or Decorations
COMMUNITY RELATIONS
617
Page 8
Staging or decorations must be done so as not to deface or damage any
property, and must be subject to the approval of the respective principal in
charge and the Superintendent's designee in central administration. It is required
that no elaborate decoration or re-decoration be planned prior to approval. All
decorations, etc., must meet all building and fire prevention codes of the county.
The county fire marshall must be contacted for recommendation, inspection and
approval.
24. Submission of Application
Application must be submitted at least two (2) weeks prior to date(s) on which
use is required.
25. Time Limitations
26.
Time limitation is midnight of date(s) authorized for use to be made.
Use of Special Lighting and Public Address System
These must be operated by trained school personnel. Organizations authorized
to use those facilities will be charged for usage. Payment will be made directly
to the school. The custodial staff does not perform this service.
Activities
27.
28.
Only school or Parks and Recreation sponsored groups may use school facilities
for a dance.
The following procedures shall be followed when any religious organization is
applying for rental of a school building for religious services on a continuing
basis:
Ao
A new application must be submitted annually.
A review of the rental agreement will be conducted by school and
~:v t,:~ ....... hs annually at the time
religious organization personnel e,,~.a ~,,~ ~,,~
of reapplication to address areas of concern and to receive a status report
on construction plans/progress. Failure to adhere to the rules and
regulations of this policy will result in termination of the rental agreement.
00 022
Co
COMMUNITY RELATIONS
617
Page 9
The usual collection may be taken by religious organizations, but no
admission charge or sale of literature will be permitted.
Approved: December, 1988
Amended: September, 1989
Amended: January, 1990
Amended: January, 1991
Amended: April, 1992
0800:1037.1
O0 023
CHESTERFIELD couNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE
SD,,BJECT:
May 27, 1992
ITEM NUMBER:
5one
Work Session on Cash Proffers to Determine the Payment
Per Lot for Fiscal Year 1993.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
When the Board implemented the cash proffer policy, staff was
instructed to ~evie~annually the calculations used to determine the
cost of selected public facilities related to growth. The revised
and updated calculations are to be considered in establishing policy
regarding per lot paYments for the coming year.
Amounts under the current policy are:
a. $3,000 per lot if paid on or prior to June 30, 1992; or
The amount approved by the Board of Supervisors not to
exceed $4,000 per lot if paid between July 1, 1992 and
June 30, 1993, inclusive; or
The amount approved by the Board of Supervisors not to
exceed $4,000 per lot adjusted upward by any increase in
the Marshall and Swift Building Cost Index between July 1,
1992 and July 1 of the fiscal year in which the payment is
made if paid after June 30, 1993.
ATTACHMENTS:
YES =11
NO []
"..,'JameS,, L. Stegmaier
t/ Director, Budget and
Management
B016. doc/Bos#5
SIGNATURE:
COUNTY ADM I N! STRATOR
0()
BOS-9891
The Board of Supervisors Agenda Item
May 27, 1992
Page 2
Staff will review the facility cost calculations at the work
session. Details of the facility calculations are attached.
BOARD ACTION REQUESTED
Continue implementation of the cash proffer policy and increase the
per lot amount up to $4,000 for all facilities as indicated in the
current policy.
O0 02.
FY93
SUMMARY OF NET COST CALCULATIONS
Schools
Parks
Libraries
Fire Stations
Roads-North of 360
Roads-South of 360
Net Cost Net Cost
$2,202 $2,202
402 402
143 143
195 195
2,510 -
- 2,516
$5,452 $5,458
BO47.wp 1/qVIemo 13 OD 03
COST CALCULATIONS FOR
SCHOOLS, PARKS, LIBRARIES, FIRE STATIONS
O0 O4
SINGLE FAMILY
MULTI-FAMILY
TOTAL
UNITS
69084
9480
78564
1991 DEMOGRAPHIC DATA
0.88
0.12
1.00
SINGLE FAMILY (1)
MULTI-FAMILY (2)
WEIGHTED AVERAGE
$130,750
$35,449
$119,250
SINGLE FAMILY 2.879
MULTI-FAMILY 2.48
WEIGHTED AVERAGE
2.83
(1) REPRESENTS AVERAGE ASSESSED VALUE FOR SINGLE FAMILY UNITS
CONSTRUCTED IN 1991.
(2) VALOE DETERMINED BY AVERAGE ASSESSED VALUE OF SELECTED
RECENLTY CONSTRUCTED MULTI-FAMILY DEVELOPMENTS.
(3) INFORMATION PROVIDED BY THE PLANNING DEPARTMENT AS OF 1/1/92.
00
05
Cash Proffer
Number of
Students
Number of
Housing Units
times
Acreage
Per Student
times
Laird Cost
Per Acre
School-Age
C~ildren Per
Housing Unit
time~
plus
SquaJ'e Footage
Per Student
times
Per Squaze Foot
Percentage of
Children
in Public School
Ore~t~General '~
~' Maximum
I Maximum Gross
Cost
00
06
COSTS:
STUDENTS PER HOUSEHOLD
ELEMENTARY
0.29
MIDDLE
0.13
HIGH
0.15
STANDARDS
ACRES/STUDENT 0.027 0,028 0.053
$COST/ACRE $15,268 $15,268 $15,268
SQ.FT./STUDENT 99 117 136
$ BUILDING COST/SQ.FT.* $82 $87 $90
ALL GRADES
0.57
$ GROSS COST $2,479 $1,377 $1,956 $5,812
CREDITS:
SWGTED AVERAGE ASSESSED VALUE $119,250
SAVERAGE ASSESSED SINGLE FAMILY $130,750
&AVERAGE ASSESSED MULTI-FAMILY $35,449
REAL ESTATE TAX RATE 1.09
PERCENTAGE TO CREDIT 19.81 o/o
REAL GROWTH RATE 7.000/o
DISCOUNT RATE 7.00%
YEAR
1
2
3
4
5
6
7
8
9
10
11
12
13
t4
15
TOTAL
NPV
AMOUNT
$258
276
295
315
338
361
386
414
442
473
507
542
580
621
664
$6,472
$3,610
*INCLUDE.S ALL CONSTRUCTION COSTS NCLUDING FEES, FURNISHINGS,
AND CONSTRUCTION MANAGEMENT. CONSTRUCTION COST DATA OBTAINED
FROM COMPLETED PROJECTS AND RECENT BIDS.
MAY 4, 1992
FILE:SCHCRED.WK1
0 0 0 7
SCHOOL FACILITIES
BUILDING AREA AND SITE SIZF
YEAR BUILDING
1924
1931
1937
1954
1959
1959
1959
1961
1962
1962
1962
1964
1964
1966
1967
1967
1968
1970
1970
1975
1975
1975
1978
1985
1985
1988
1986
1987
1987
1987
1990
1990
1989
1990
SQUARE
FOOTAGE
ACREAGE
BEULAH 63,800 16.604
GRANGE HALL 66,902 18.580
MATOACA 51,930 7.554
BENSLEY 45,000 12.000
CURTIS 75,661 15.206
HARROWGATE 70,837 41.000
J.G. HENING 69,733 20.274
ENON 62,871 12.500
BON AIR 59,405 19,830
CHALKLEY 74,134 20.000
CRESTWOOD 66,547 17.900
A.M. DAVIS 70,381 14.399
FALLING CREEK 72,970 20.000
BELLWOOD 57,856 18.585
ETTRICK 75,759 5.002
J.B. WATKINS 74,553 21.720
REAMS ROAD 65,565 15.970
ROBIOUS 64,362 13.000
SALEM 65,095 30.130
GREEN FI ELD 63,917 16.460
HOPKINS 64,172 12.465
C.C. WELLS 69,037 12.700
W.W. GORDON 67,740 17.448
GATES 96,943 19.616
SWIFT CREEK 69,380 13.534
CLOVER HILL 70,408 14.842
PROVIDENCE 70,408 15.000
CRENSHAW 70,408 19.673
EVERGREEN 97,000 20.974
JACOBS ROAD 70,408 20.070
WOOLRIDGE 73,969 24.400
ECOFF 73,969 26.800
ALBERTA SMITH N/A 24.110
B ETTIE WEAVER N/'A 20.000
TRAILER SPACE 72 936 N/__~A
2,283,856
TOTAL ELEMENTARY SC HOOLS:. 32
618.146
*ACREAGE ADJUSTMENT MADE FOR ATHLETIC COMPLEX AREAS
ALREADY INCLUDED UNDER COMMUNITy SERVING PARKS
O0
YEAR BUILDING
SQUARE
FOOTAGE
ACREAGE
1911 MIDLOTHIAN
1948 CARVER
1949 CHESTER
1963 MATOACA
1966 FALLING CREEK
1968 PROVIDENCE
1971 ROBIOUS
1971 SALEM
1979 SWIFT C REEK
1991 BAILEY BRIDGE
TRAILER SPACE
TOTAL MIDDLE SCHOOLS: 10
136,798
87,985
101,784
101,270
111,548
123,491
136,085
135,123
132,093
137,000
22~163
1,225,340
22.772
16.049
27,743
30.000
34.620
16.536
27.000
34.180
38.815
50.000
N/.__~A
297.715
YEAR
BUILDING
1963
1963
1964
1964
1972
t975
1978
1978
1984
1990
MATOACA
MEADOWBROOK
MANCHESTER
THOMAS DALE
CLOVER HILL
CHESTER TECH.
LC. BIRD
MONACAN
MIDLOTHIAN
JAMES RIVER
MANCHESTER HIGH
TRAILER SPACE
TOTAL HIGH SCHOOLS: 9
SQUARE
FOOTAGE
116 204
186 704
166 193
153 463
197 093
106 199
231 000
211 428
232556
NIA
N/A
~074
1,648,914
ACREAGE
80.742
50.989
63.370
40.000
49.430
21.460
74.491
62.717
68.390
70.000
65.370
N/._.~A
*ACREAGE ADJUSTMENT MADE FOR ATHLETIC COMPLEX AREAS
ALREADY INCLUDED UNDER COMMUNITY SERVING PARKS
MAY 5, 1992
FILE:SCHFAC.WK1
Z
Z
--t
Z
I'--
I;
0 0 1 O
ICommunity Parks
Cash Proffer
Methodology
I
General
Credits
1
I
iNumberHousing Units
of
Household
Acres of Pazk L,znd
per 1,0C0 People
divided by 1,0t30
times
I_znd Cost per Acre
plus
Improvements Cost
per Acre
Gross Cost
O0 11
COSTS:
PERSONS PER HOUSEHOLD
STANDARDS
ACRES/CAPITA
$COST/ACRE
$1MPROVEMENTS/ACRE
$ GROSS COST
2,83
0.0057
$11,570
$27,437
$631
CREDITS:
WEIGHTED AVERAGE ASSESSED VALUE
SAVERAGE ASSESSED SINGLE FAMILY
SAVERAGE ASSESSED MULTI-FAMILY
REAL ESTATE TAX RATE
PERCENTAGE TO CREDIT
REAL GROWTH RATE
DISCOUNT RATE
$119,250
$130,750
$35,449
1.09
1.26%
7.00%
7.OO%
YEAR
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
TOTAL
NPV
AMOUNT
16
17
19
20
21
23
24
26
28
30
32
34
37
39
42
410
$229
MAY 4, 199~
FILE: PARKCRED.WK1
0 0
ACRES OF PARK LAND
SITE
APPOMATOX RIVER CANOE LAUNCH
BENSLEY PARK
BIRD COMPLEX
COALFIELD SOCCER COMPLEX
COURTHOUSE COMPLEX
DAVIS COMPLEX
DUTCH GAP BOAT LANDING
EPPINGTON PLANTATION
ETTRICK PARK
ETTRICK RIVERSIDE
FERNBROOK PARK
FORT STEVENS
GOYNE PARK
GREENFIELD ATHLETIC
HARROWGATE PARK
HENRICUS HISTORICAL PARK
HUGUENOT PARK
IRONBRIDGE PARK
MATOACA PARK
MIDLOTHIAN MIDDLE SCHOOL COMPLEX
MONACAN HIGH COMPLEX
POINT OF ROCKS
PROVIDENCE COMPLEX
ROBIOUS COMPLEX
ROCKWOOD PARK
WOODLAKE COMPLEX
ROBIOUS LANDING
ACREAGE
5
13
30
34
4
10
4
44
24
1
4
2
33
6
29
32
56
367
43
12
10
188
30
20
163
19
60
TYPE
SPECIAL PURPOSE
COMMUNITY
COMMUNITY
COMMUNITY
COMMUNITY
COMMUNITY
SPECIAL PURPOSE
SPECIAL PURPOSE
COMMUNITY
SPECIAL PURPOSE
SPECIAL PURPOSE
SPECIAL PURPOSE
COMMUNITY
COMMUNITY
COMMUNITY
SPECIAL PURPOSE
REGIONAL
REGIONAL
COMMUNITY
COMMUNITY
COMMUNITY
REGIONAL
COMMUNITY
COMMUNITY
REGIONAL
COMMUNITY
N/A
1,243
NUMBER OF SITES
POPULATION (JANUARY 1992)
ACRES PER 1,000 PEOPLE
26
217,400
5.72
REGIONAL PARKS ARE THOSE WHICH DRAW RESIDENTS FROM ALL AREAS OF THE
COUNTY AS WELL AS DRAW RESIDENTS FROM OTHER JURISDICTIONS. REGIONAL
PARKS CONTAIN BOTH PASSIVE AND ACTIVE RECREATION AREAS AND ARE TYPICALLY
BETWEEN 100-500 ACRES.
COMMUNITY SERVING PARKS ARE THOSE WHICH GENERALLY SERVE A MORE LIMITED
NUMBER OF COUNTY RESIDENTS; TYPICALLY SUFFICIENT TO SERVE SEVERAL
ELEMENTARY SCHOOLS OR ATHLETIC ASSOCIATIONS AND ARE BETWEEN 20-50 ACRES.
SPECIAL PURPOSE PARKS OFFER SOME UNIQUE CULTURAL, ENVIRONMENTAL, OR
HISTORICAL FEATURE. SPECIAL PURPOSE PARKS DRAW RESIDENTS FROM INSIDE
AS WELL AS OUTSIDE OF THE COUNTY AND TYPCIALLY ARE PASSIVE RECREATION PARKS.
O0 14
Z
0
0
m
0O 15
COST OF PARK IMPROVEMENTS
TYPE OF FACILITY PRICE UNIT
BASKETBALL $25,000
CONCESSION BUILDINGS $80.000
RESTROOMS $80,000
MAINTENANCE BUILDINGS $150,000
STORAGE BUILDING $8.000
PICNIC SHELTERS $18,000
PLAY EQUIPMENT $15,000
CANOE LAUNCH $30,000
ARCHERY RANGE $15,000
BOAT RAMP $40,000
FITNESS TRAILS $20,000
INTERPRETIVE CENTER (POR) $120,000
NATURE CENTER (ROCK3/VOOD) $120,000
COMMUNITY BUILDING (BENSLEY) $80,000
TENNIS COURTS $27,000
HANDBALL COURTS $25,000
UNLIGHTED BASEBALL/SOFTBALL FIELDS* $75.000
LIGHTED BASEBALL/SOFTBALL FIELDS* $150,000
UNLIGHTED FOOTBALL/SOCCER FIELDS* $75.000
LIGHTED FOOTBALL/SOCCER FIELDS* $150.000
COURT
BUILDING
SETS OF 2
BUILDING
BUILDING
SHELTER
PLAYGROUND
LAUNCH
RANGE
RAMP
TRAIL
CENTER
CENTER
BUILDING
COURT
COURT
FIELD
FIELD .
FIELD
FIELD
INVENTORY
28
13
19
5
10
23
14
1
1
3
4
1
1
1
77
2
79
66
97
13
REPLACEMENTCOST
$700,000
$1.040,000
$1.520,000
$750,000
$80.000
$414,000
$210,000
$30,000
$15.000
$120,000
$80.000
$120,000
$120,000
$80.000
$2.O79.000
$50,000
$5,925,000
$9.9O0,000
$7.275,0O0
$1~950~000
TOTAL
$32,458,000
NUMBER OF PARKS
AVERAGE COST PER PARK
TOTAL ACREAGE
AVERAGE COST TO IMPROVE PER ACRE
26
$1,248.385
1,183 **
$27,437
*EXCLUDES MOTOACA HIGH SCHOOL BASEBALL FIELD, AND ALL VARSITY FOOTBALL
AND BASEBALL FIELDS, EXCEPT FOR MEADOWBROOK AND BIRD HIGH SCHOOL VARSITY FIELDS.
**EXCLUDES ROBI~)US LANDING-NOT YET IMPROVED
MAY 4, 1992
FILE: PARKFAC.WK1
O0 16
Maximum
Gross Cost
Libraries
Cash Proffer
Methodology
I
[ General 1.[~ Maximum '~
................
Credits
Number of Housing Units
Persons Per
Square Feet of Library
per Person
times
CzpifaJ Cost per
Squ~re Feet
plus
Volumes per Person
times
Average C~st per
Volume
Acres of Library Land
per 1,CCO People
divided by
times
L~nd Cost per Acre
Maximum
I~eneral Credit.s]
.................. O0 17
COSTS:
PERSONS PER HOUSEHOLD
2.83
STANDARDS
SQ.FT./CAPITA 0.28
BUILDING COST/SQ.FT* $118
ACRES/CAPITA 0.000124
$COST/ACRE $60,732
VOLUMES/CAPITA 2.21
$COST/VOLUME $10.27
$ GROSS COST $180
CREDITS:
$ WGTHED AVERAGE ASSESSED VALUE $119,250
SAVERAG E ASSESSED SING LE FAMILY $130,750
SAVERAGE ASSESSED MULTI-FAMILY $35,449
REAL ESTATE TAX RATE 1.09
PERCENTAGE TO CREDIT 0.20%
REAL GROWTH RATE 7.00%
DISCOUNT RATE 7.00%
YEAR
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
TOTAL
NPV
'BUILDING COSTS DERIVED FROM ENON AND CENTRAL LIBRARY CONSTRUCTION DATA.
CONSTRUCTION COSTS INCLUDE ALL FEES, FURNISHINGS AND CONSTRUCTION MGT.
AMOUNT
$67
$37
MAY 4, 1992
FILE: LIBCRED.WK1
O0 18
LIBRARY FACILITIES
LIBRARY
CENTRAL
BON AIR
MIDLOTHIAN
LA PRADE
CHESTER
ETTRICK
ENON
WEST BRANCH
SQUARE
FOOTAGE
22,810
8,000
8,500
8,000
4,500
8,000
N/A
N/A
ACREAGE
7.30
3.51
2.25
1.75
1.58
3.93
2.00
4.72
TOTAL 59,810 27.04
POPULATION (JANUARY 1992)
SQUARE FEET PER CAPITA
CAPITAL COST PER SQUARE FOOT
ACRES OF LIBRARY LAND PER 1,000 PEOPLE
ACRES PER CAPITA
LAND COST PER ACRE
VOLUMES AT 3/31/92
VOLUMES PER PERSON
AVERAGE, COST PER VOLUME
217,400
0.28
$118
0.12
O.00O124
$60,732
480,902
2.21
$10.27
APRIL 27, 1992
FILE: LIBFAC.WK1
O0
m
m []
0 0
0 0
00~
O0 ;20
Number of
Residents
Number of
Households
times
per
Household
ross CoStj
Functional
Population
(Demand Units)
P t
Capful ~ per
Number of
Employees
Squ~e Feet of
Non-Residential'
Building
divided by 1,OOO
time~
Employees
per 1,OCO
Squaze Feet
Fire Stations
Cash Proffer
Acres of FTre
Station La~d
:er Cema. nd Unit
times
L~d Cost
per Acre
Equipment Cost
3er Demand Unit
f
I General
Credits
Maximum
Cash
Proffer
equals
Maximum Gross
Cost
minus
General Credits
00 21
PERSONS PER HOUSEHOLD
COSTS:
STANDARDS
SQ. FT./DEMAND UNIT
CAPITAL COST PER SQ. FT.
ACRES/DEMAND UNIT
COST PER ACRE
SEQUIPM ENT/DEMAND UNIT
$ GROSS COST
2.83
0.45
$127
0.00012
$36,573
$32
$325
CREDITS:
SWGTED AVERAGE ASSESSED VALUE
SAVERAGE ASSESSED SINGLE FAMILY
SAVERAGE ASSESSED MULTI-FAMILY
REAL ESTATE TAX
PERCENTAGE TO CREDIT
REAL GROWTH RATE
DISCOUNT RATE
$119,250
$130,750
$35,449
1,09
0.71%
7.00°/o
7~00o/o
YEAR
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
TOTAL
NPV
AMOUNT
$9
10
11
11
12
13
14
15
16
17
18
20
21
22
24
$233
$130
MAY 4, 1992
FILE:FIRECRED.WK1
O0 22
FIRE STATIONS
COMPANY
TOTAL
SQUARE
FOOTAGE
ACREAGE
1 6,106 0.2
2 7,465 2.9
3 8,333 1.4
4 10,085 4.6
5 6,760 0.3
6 5,544 0.9
7 7,96O 2.27
8 5,213 0.34
9 8,978 2.9
10 6,279 0.7
11 10,166 1.4
12 9,492 1.5
13 3,796 1.9
14 10,300 2.04
15 15,000 3.2
* N/A 5._.Z7
TOTAL 121,477 32.25
AVERAGE 8,098 2.15
*REAMS ROAD LAND OF 5,7 ACRES NOT BUILT UPON
APRIL 27;' 1992
FILE: FIRESQFT
O0 23
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O0 24
POPULATION:
217,400
NUMBER OF JOBS IN THE COUNTY:
78,877 (1)
NUMBER OF EMPLOYED PERSONS
LIVING IN THE COUNTY:
105,756 (2)
PERCENTAGE OF EMPLOYED PERSONS
LIVING IN THE COUNTY WHO ALSO
WORK IN THE COUNTY:
27% (3)
NUMBER OF PERSONS WHO BOTH LIVE
AND WORK IN THE COUNTY:
(105,756 * 27%)
28,554
FUNCTIONAL DEMAND UNITS:
(217,400 + 78,877 - 28,554)
267,723
(1) AVERAGE FOR SECOND QUARTER ENDING JUNE 1991 PROVIDED BY
PLANNING DEPARTMENT (VIRGINIA EMPLOYMENT COMMISSION)
(2) AS OF DECEMBER 30, 1991 PER VIRGINIA EMPLOYMENT COMMISSION
(3) INFORMATION ON COMMUTING PA'I-T'ERNS FROM THE 1980 CENSUS INDICATED
THAT 270/0 OF PERSONS LIVING IN THE COUNTY ALSO WORKED IN THE COUNTY.
SIMILAR INFORMATION FROM 1990 CENSUS IS NOT AVAILABLE UNTIL LATE
SUMMER 1992.
APRIL 17, 1991
FILE:FIREDEMU.WK1
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O0 26
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O0 27
TRANSPORTATION CALCULATIONS
O0 28
GENERAL OVERVIEW
Land Uses -
Rezonings since original cash proffer analysis have not
differed significantly from the original land use
assumptions, therefore, no adjustments were made to land uses.
Road Improvements -
Required road improvements remained the same since land uses
remained the same.
Road Costs -
Costs were adjusted to reflect recent project construction
and updated data.
Credits -
Anticipated allocations
current projections.
anticipated revenue.
from VDOT were revised based on
This resulted in a reduction in
Net Single Family Proffer -
The updated data resulted in a slight increase in the net
proffer.
CP2//05/07/92
O0 29
~ON-FREEWAYS
ITYPE PREVIOUS COST/MILE UPDATED COST/MILEI
Reconstruct 2 lanes
2 to 4 lanes
2 to 6 lanes
2 to 8 lanes
4 to 6 lanes
4 to 8 lanes
6 to 8 lanes
New 2 lanes
New 4 lanes
New 6 lanes
New 8 lanes
$ 2,300,000
$ 3,500,000
$ 7,200,000
$12,000,000
$ 9,300,000
$12,400,000
$12,500,000
$ 2,500,000
$ 4,000,000
$ 5,000,000
$ 6,500,000
$ 2,170,000
$ 4,070,000
$ 7,470,000
$12,050,000
$ 7,580,000
$12,160¢000
$ 9,580,000
$ 3,000,000
$ 4,000,000
$ 5,000,000
$ 6,500,000
ITYPE
FREEWAYS'
PREVIOUS COST/MILE
UPDATED COST/MILE1
4 TO 6 lanes
4 to 8 lanes
6 to 8 lanes
New 4 lanes
New 6 lanes
New ~8 lanes
$ 4,000,000
$ 7,000,000'
$ 5,000,000
$ 8,400,000
$ ,9,200,000
$10,500,000
$ 4,390,000
$ 6,660,000
$ 4,390,000
$ 7,890,000
$10,160,000
$12,430,000
CP2A//05/07/92
O0 30
-nO
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U'~
CHESTERFI ELD cOUNTY
BOARD OF SUPERVISORS
AG E NDA
MEETING DATE:_ May 27, 1992 ITEM NUMBER:
SUB4ECT,: WORK SESSION
Land Use Assessment Program Options
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Board had requested a work session on options
available in changing the Land Use Assessment Program.
Mr. Bradford S. Hammer, Deputy County Administrator for
Management Services, will give a presentation.
PREPARED BY', ,~---~ ~ --
ATTACHMENTS: YES ~ ' NO []
SIGNATURE:
COUNTY ADMINISTRATOR
0 0 3
BOS-9891
LAND USE ASSESSMENTS PROGRAM WORK SESSION
Purpose: The Board of Supervisors asked staff to develop options to
consider to change the Land Use Assessments program to save tax dollars
and/or improve the program...
Outline of presentation:
- Overview
- Option One
- Option Two
Option Three
BOS Discussion/Decision on 6/10 Hearing...
LAND USE ASSESSMENTS- OVERVIEW
State legislation passed in 1971
Created State Land Evaluation Advisory Council
- Determine and publish values for agricultural, forestry,
horticultural, and open space land to help local
assessors determine values...
Purpose of the program:
- Encourage preservation
- Conserve natural resources
- Preserve scenic beauty/open space
- Promote proper land use planning and orderly development
- Promote a balanced economy to preserve agricultural,
horticultural, forest, or open space.
O0 3 5
Major Changes in the Land Use Assessment Program:
By the State:
When zoning changes, property becomes non-qualifying and subject to
roll-back taxes...
Requiring forestry management plans for each forestry use...
Requiring conservation farm management plans for agricultural uses...
Requiring a signed agreement for open space...
By the County:
Requires revalidation filing no later than November I each year...
Mandatory late filing fee for late applications between November I and
December 5 of each year...
Present RequirementS:
Agricultural: Minimum 5 acres in production and.
Agricultural Management Plan...
. ForestrY: Minimum 20 acres forest and Forestry
Management Plan...
· Open Space: Minimum 5 acres and agreement with BOS.
Roll Back Taxes:
All categories are subject to a "roll back" provision that applies when a
property changes in use or is rezoned. The procedures require the recapture
of the last five years of deferred taxes. Taxes before this period are forgiven.
O0 37
County's program started on June 26, 1974
Current fiscal impact:' $1,364,879
A 10 year track record of the Chesterfield program
is as follows:
YEAR ACRES
PARCELS DEF.TAX ROLL
BACK
WRITE-
OFF
1983
1984
1985
1'986
1987
1988
1989
1990
1991
1992
Basics of
112,175 962 914,452 26,465
111,726 984 977,305 33,302
110,050 975 1,008,52725,818
107,862 968 1,105,38820,275
107,114 983 1,406,16832,294
102,827 802 1,409,70961,260
101,242 769 1,630,251112,837
90,395 712 1,719,54032,837
93,510 713 1,407,60835,557
86,541 740 1,364,879~I/A
the program:
- tax qualified land according to "use value"
- separate application for each parcel
- roll-back tax applies when use changes
enforcement
887,987
944,003
982,709
1,085,113
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LAND USE ASSESSMENTS - OPTION ONE
Description: This option deletes the use of the forestry classification. The
'only permitted use would be agricultural. Parcels up to 20 acres of forest
would continue to qualify, however, so long as it is contained contiguous to
an agricultural parcel
Geographic Area: Countywide
Participating Tracts (estimated): 228
Deferred Tax (annual): $189,700
Savings from current program: $1,1 75,179
Impact on land use: 'not tied to the comprehensive plan; owners of large
tracts may seek development prematurely.
O0 40
OPTION ONE
EXAMPLE
Map ID: 113-2(1)3
50.0 Acres - Forest & Agricultural at 10900 Nash Road. Ail zoned
Agricultural. Owner lives on property.
Current Land Use Assessment Method
Option One Method
5.40 Acres - Agrl. Class
44.10 Acres - Forest Class
.50 Acres - Ineligible
50.00 Acres Total
5.4 Acres - Agrt. Class
20.0 Acres - Forest Class
24.6 Acres - Ineligible
50.0 Acres Total
Assessed Values - Current Method
Land Use Value
Fair Market Value
Land - $ 28,104
Imp. - 26,200
Total - $ 54,304
Tax - $ 591.91
$ I10,000
26,20Q.
$ 136,200
$1,484.58
Deferred Tax: $892.67
Assessed Values - Option One Method
Land Use Value
Fair Market Value
Land $ 71,763 $ 110,000
Imp. 26,20Q 26,200
Total - $ 97,963 $ 136,200
Tax - $1,067.80 $1,484.58
Deferred Tax: $416.78
Option One would require this property owner to pay $475.89 more
taxes annually.
History of the Deferred/Write-Off
Deferred
1992
1991
1990
1989
1988
· 1987
1986
1985
1984
1983
892.67
884.11
938.47
777.14
750~27
771.08
774.80
726.31
678.16
700.70
$7,293.71
Write-Off
N/A
N/A
N/A
N/A
N/A
N/A
$ 774.80
$ 726.31
$ 678.16
$ 700.70
$1,879.97
REA51992
O0 4i
LAND USE ASSESSMENTS- OPTION TWO
Description: This option delineates property that would qualify for land use
taxation as those properties that are on the comprehensive plan as
agricultural, forestal, or open space. In theory, tax policies influenc~ the
development d uses of property. Therefore, linking tax policies and'
comprehensive plans should be considered.
Geographic Area: Portions of Motoaca (see attached map).
Participating Tracts: 295
Deferred Tax (annual): $473,000
Savings from current program: $891,879
Impact on land use: Encourages comprehensive plan objectives;
encourages development consistent with the plan.
Phase-In Option: Categorize by qualified and non-qualified and allow the
non- qualified to be "prorated out "over a period of time.
O0 42
OPTION TWO
EXAMPLE
Map ID: 109-10(1)3
154.61 Acres predominately Forest at 11300 Riverway Road.
zoned Agricultural. Owner lives on property.
Current Land Use Assessment Method
148.76 Acres - Forest Class
5.92 Acres - Ineligible
154.68 Acres Total
Option Two Method
148.76 Acres - Forest Class
5.92 Acres - Ineligible
154.68 Acres Total
Assessed Values - Current Method
Land Use Value
Fair Market Value
Land - $ 66,592 $ 386,700
Imp. - 93,200 93,200
Total - $ 159,792 $ 479,900
Tax - $1,741.73 $5,230.91
Deferred Tax: $3,489.18
Assessed Values - Option two Method
Land Use Value
Fair Market Value
Land - $ 66,592 $ 386,700
Imp. - 93,200 93,200
Total - $ 159,792 $ 479,900
Tax - $1,741~73 $5,230.91
Deferred Tax: $3,489.18
Option Two would not change any assessment/tax calculations, it
only establishes a definite geographical area of the county in
which Land Use Assessment would be applied.
History of the Deferred/Write-Off
Deferred
1992 - $ 3,489.18
1991 - $ 3,484.85
1990 - $ 3,487.04
1989 - $ 1,491.04
1988 - $ 1,511.88
1987 - $ 1,570.83
1986 - $ 1,582.52
1985 - $ 1,498.82
1984 - $ 1,352.40
1983 - $ 1,390.62
$20,859.18
Write-Off
N/A
N/A
N/A
N/A
N/A
N/A
$1,582.50
$1,498.82
$1,352.40
$1,390.62
$5,824.34
REA51992
0 0 4
LAND USE ASSESSMENTS - OPTION THREE
Description: This option would restrict a land owner from having no more
than 100 acres in the .program. Agricultural, forestry, and open .space would
remain as classifications.
Geographic Area: Countywide.
Participating Tracts: 740
Deferred Tax: $669,500
Savings from the current program: $ 695,379
Impact on land use: Ignores comprehensive plan objectives; encourages the
division of large tracts into parcels 100 acres or less. Future large scale
development may be impacted.
O0
OPTION THREE
EXAMPLE
Map ID: 72(1)17
151.31 Acres predominately Forest Land at 20201 Hull Street Road,
vicinity of Skinquarter & Deer Range Roads. 5 acres of this
tract is zoned B-3, remainder is agricultural. Owner lives in
Emory, Virginia.
Current Land Use Assessment Metho~
134.81 Acres - Forest Class
16.50 Acres - Ineligible
151.31 Acres Total
Option Three Metho~
100.00 Acres - Forest Class
51.31 Acres - Ineligible
151.31 Acres Total
Assessed Values - Current Method
Land Use Value
Fair Market Value
Land - $ 136,213 $ 309,100
Imp. - 60,800 60,800
Total - $ 197,013 $ 369,900
Tax - $2,147.44 $4,031.91
Deferred Tax: $1,884.47
Assessed Values - Option Three Method
(100 Acres Maximum in Land Use Program)
Land Use Value
Fair Market Value
Land - $ 183,'910 $ 309,100
Imp. - 60,800 60,800.
Total - $ 244~710 $ 369,900
Tax - $2,667.33 $4,031.91
Deferred Tax: $1,364.58
Option Three would require this property owner to pay $519.89
more taxes annually.
History of the Deferred/Write-Off
Deferred
1992 - $ 1,883.49
1991 - $ 1,774.91
1990 - $ 1,111,23
1989 - $ 2,128.69
1988.- $ 1,707.71
1987 - $ 1,759.12
1986 - $ 1,766.92
1985 - $ 1,671.84
1984 - $ 1,655'.12
1983 - $ 1,15i.50
$16,610.53
Write-Off
N/A
N/A
N/A
N/A
N/A
N/A
$1,766.9~
$1,671.84
$1,655.12
$1,151.50
$6,245.38
REA51992
O0 46
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Hay 27, 1992
MEETING DATE: ITEM NUMBER: 6. B.
SUB4ECT: Award Construction Contract to Pizzagalli Construction
Company for Expansion and Upgrading of the Proctors Creek
Wastewater Treatment Plant
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Proctors Creek plant requires expansion to provide treatment
capacity for continued development within the County. Additionally,
the degree of treatment must be increased consistent with the
Richmond-Crater Water Quality Management Plan and nutrient removal
facilities must be provided. Additional information is attached to
provide a description of the County's wastewater system.
Bids were received to construct facilities to increase capacity from
12 MGD to 27 MGD and to provide the required level of treatment
including nutrient removal. Five bids were received ranging from
$29,859,215 to $34,491,00]. The low bid was submitted by Pizzagalli
Construction Company. The design engineers estimate was
$33,000,000. Funding for the project is provided in the Capital
Improvement Budget.
RECOMMENDATION:
Staff recommends that the Board
construction contract to Pizzagalli
authorize the County Administrator
documents.
ATTACHMENTS: YES · NO []
of Supervisors award the
Construction Company and
to execute the' necessary
Craig S. Bryant
Assistant Director
of Utilities
SIGNATURE:
COUNTY ADMINISTRATOR
00 024 y
BOS-9891
CHESTERFIELD COUNTY WASTEWATER SYSTEM
The Chesterfield County wastewater system consists of over 1200
miles of pipeline, 18 pumping stations and two wastewater treatment
facilities. The system currently serves approximately ]80,000
people and most of the County's commercial and industrial
development. Treatment of wastewater generated in the extreme
northern and southern portions of the County is provided by the
Cities of Richmond and Petersburg respectively. The remainder of
the County and a small part of the City of Richmond are served by
the Falling Creek and Proctors Creek treatment facilities operated
by the County. (See attached map)
Most residential, commercial and industrial development is planned
in the Falling Creek and Proctors Creek service areas. The Falling
Creek plant is currently operating at its permitted capacity and
the site will not accommodate expansion. Capacity must therefore be
provided at the Proctors Creek site for the entire Falling
Creek/Proctors Creek service area. A pumping station has been
constructed to divert wastewater generated in the Falling Creek
service area to the Proctors Creek plant for treatment. The
Proctors Creek plant currently receives an average flow of
approximately 9 million gallons per day (MGD). The plant's present
capacity is 12 MGD.
With the current rate of increase in wastewater flow, the remaining
capacity should be adequate for 4-5 years. However, one new
significant industrial discharger could require a significant
portion of that capacity. To assure that capacity is available to
support economic development the Proctors Creek facility must be
expanded. The increase in capacity from 12 MGD to 27MGD should
provide sufficient capacity for ]5-20 years. In conjunction with
the expansion nutrient removal facilities are being provided as
required by the State Water Control Board, and the level of
treatment is being increased through the addition of filters.
The treated water discharged from County facilities has
consistently surpassed state and federal requirements. As a result
the Proctors Creek facility received the regional EPA Excellence in
Operations and Maintenance Award in 1986, and the Falling Creek
facility received the State Water Control Board Excellence in
Operations and Maintenance Award in 1987. The facilities included
in this project will allow the County to continue its efforts to
improve water quality in the James River and the Chesapeake Bay.
Construction is scheduled for completion in 1995.
CSB/eag
B:May3192.doc
00 025
CONTACT: Terri Burgess, Senior Information Specialist, 748-1876
FOR IMMEDIATE RELEASE
A construction contract for $29,859,215 to expand the Proctors
Creek Wastewater Treatment Plant was awarded to Pizzagalli
Construction Company by the Chesterfield County Board of
Supervisors at its May 27, 1992 meeting. Pizzagalli submitted
the lowest bid for the expansion construction, which is the
largest project ever for Chesterfield County's Department of
Utilities.
The additional facilities will more than double the amount of
wastewater the plant can treat, increasing its capacity from 12
million gallons per day to 27 million gallons per day. In
addition, the level of treatment will improve due to the addition
of filtration equipment and the ability to remove nitrogen and
phosphorus. The improved quality of water discharged from the
plant will have a positive impact on the James River, and
ultimately, the Chesapeake Bay.
The plant expansion has been designed to meet or exceed all
-more-
00 027
requirements of the Virginia State Water Control Board for
compliance with the Clean Water Act and the Chesapeake Bay
Agreement. Though not required by the state, facilities for
nitrogen removal will be included because of the positive impact
on the environment and reduced operating costs. R. Stuart Royer
& Associates of Richmond performed the engineering design.
Construction of the new facilities is expected to be completed in
the summer of 1995.
-more-
00 026
0 029
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: May 27, 1992
ITEM NUMBER:,
6.C.1.
Nomination and Appointment of Members to a Cable TV
Franchise Renewal Committee
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
At the March 25th work session, the Board approved a
Cable Television Franchise Renewal calendar that includes the
appointment of a five-memeber citizens' committee to assist
staff in preparing a community needs assessment study.
Staff is now gathering information from Storer Cable which
will be analyzed by Staff and the citizens' committee to
develop the model which will be used to judge Storer's
franchise proPosal. The staff and the citizens' committee will
meet during the summer so that the Community Needs Proposal
can be presented to the Board in October, 1992.
At the May 13th meeting, the Board nominated Mrs. Cynthia
~ LDale Di~tric~), Sharon Appich (M~lothi~ ~istr~n~) and'
Jommy__ Hawkins (Clover H~il District) to serve on the citizen's
comml C E ~=e.
Recommendation: Appointment of nominees to the Cable
Television Franchise Renewal Committee from Dale, Midlothian and
Clover Hill Districts and nomination and appointment of
representatives from Bermuda and Matoaca~~~~s. ~
PREPARED BY: %,-_ , ~~
ATTACHMENTS: YES [] NO ·
Steven L. Micas
Ceunty Attorney
0800:583.2
SIGNATURE:.
' "-COUN~TY ADI~INISTRATOR
O0
CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AG E NDA
MEETING DATE: May 27, 1992
APPOINTMENTS
Committee on the Future
ITEM NUMBER:
6.C.2.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Mr. Daniel has received the resignation of Mr. Joseph L.
Biggs, representing Dale District on the Committee on the Future.
Mr. Daniel has asked that Kenneth F. Hardt, Esquire of Kelly,
Lewis & Hardt, Suite 500, 7400 Beaufont Springs Drive, Richmond,
Virginia 23225, be nominated to fill the vacancy.
Staff recommends the Board accept the resignation of Mr. Biggs
and that Mr. Daniel place Kenneth F. Hardt's name in nomination,
representing Dale District, to serve on the Committee on the
Future, whose term would be effective immediately and be at the
pleasure of the Board. (See attached.)
PREPARE! BY:
ATTACHMENTS: YES · NO i"1
SIGNATURE:
COUNTY A~I:N1 STRATOR
00 031
BOS-9891
83: 4§ PM
KENNETH F. HARDT
4307 Windy Oaks Lane
Richmond, Virginia 23234
(804) 743-7104
EXPERIENCE
April, 19911 - Present:
Kelly, Lewis & Hardt. Civil litigation practice including disputes involving
commercial leases, corporate acquisition, personal injury, insurance defense and
contract/warranty rights, ..
--May, 1984 - March. 1991:
McOuire, Woods, Battle & Boothe. Litigation practice that focused on product
liability, nationwide claims coordination, risk management and insurance defense.
May, 198,3. - August, !983 [_clinical August, 1983.- May, 19841:
United States Attorney's Office for the Eastern District of Virginia, Richmond.
Student Assistant to the United States Attorney. Assisted in preparation and trial of
jury and non-jurY felony cases; representation of U.S. in arraignments and
sentencing proceedings; plea negotiations and prosecution of misdemeanors before
U.S. Magistrate.
May, 1980- August, 1981:
Baker & McKenzie, Washington, D.C,
Administrative Clerk.
Legal Clerk and Assistant to Chief
BAR ADMISSIONS
Admitted to practice in Supreme Court of Virginia and Court of Appeals of Maryland.
Also admitted to practice in the United States District Courts for the Eastern and
Western Districts of Virginia, United States Court of Appeals for the Fourth Circuit, and
United States Bankruptcy Court for the Eastern District of Virginia.
O0 082
03:45 PM
EDUCATION
T. C. Williams School of_ Law. _Urtiversity of Ricilmond
May, 1984. J.D,, ~. Class Rank: Top Five Percent. Associate Editor,
University of Richmond Law Review. McNeal Honor Society. Omicron Delta
Kappa Honor Society. Moot Court Board Chairman of By-Laws Committee. Who's
Who in American Law Students.
University of Virgi_nia
May, 1980. B.A., Philosophy. Chi Psi, Alpha Omicron. Philosophy Club.
Worked through school as supervisor, U.Va. Food Services.
PU~_LICATION
Comment, Physician's Negligence Giving Rise to the Birth of a Healthy but Unplanned
Child: A Sum!3ary of Damages Recoverable by the Parents, 17 U. RICH. L. REV. 403
(Winter 1983).
ASSOCIATIONS AND MEMBERSItlPS
Virginia State Bar; Richmond Bar Association; Chesterfield/Colonial Heights Bar
Association; Chesterfield Business Council; Who's Who in Practicing Attorneys.
~ERSONAL
Bom January 20, 1959, in Okinowa, Ryukyu Islands.
children, Bryton (5) and Chelsea (3).
Married to Diane with two
O0 033
CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AGE NDA
k.
May 27, 1992
MEETING DATE: ITEM NUMBER: 7.
~: Streetlight Installation Cost Approval Deferrals
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
This item requests Board approval of various deferred Street light
Installation Cost Approvals presented by Magisterial District.
St reet light requests from individual citizens or civic groups are
recelved in the Department of Environmental Engineering. Staff
requests cost quotations from Virginia Power for each request
received. When the quotation is received, staff re-examines each
request and presents them at the next available regular meeting
of the Board of Supervisors for consideration. Staff provides
the Board with an evaluation of each request relative to the
three evaluation criteria set forth in the Policy:
1. Streetlights should be located at intersections;
There should be a minimum average of 600 vehicles per
day (VPD) passing the requested location if it is an
intersection, or 400 VPD if the requested location is
not an intersection;
ATTACHMENTS:
CONTINUED NEXT PAGE
YES ~
NO []
Rlcha~d"M. ~4-c/Elfl~h, P.E.
Dlrector
Environmental Engineering
h
SIGNATURE:
COUNTY~TRATOR
00
BOS-9891
Streetllght Cost Approval Deferrals
Meetlng~Date: May 27, 1992
Page 2
3. Petitions are required and should include 75% of
residents within 200 feet of the requested location and
if at an intersection, a ma3ority of those residents
immediately ad3acent to the intersection.
Cost quotations from Virginia Power are valid, in general, for a
period of 90 days. The Board, upon presentation of the cost quo-
tation may approve, defer, or deny the expenditure of funds for
the streetllght installation. If the expenditure is approved,
staff authorizes Virginia Power to install the streetlight. A
denial will cancel the pro3ect and staff will so notify the
requestor. A deferral will be brought before the Board again
when specified.
Ail items deferred from the March 11, 1992
Board meet ings. '
and May 13, 1992
CLOVER HILL DISTRICT:
Intersection of Red Chestnut Court and Red Chestnut Drive
Cost to install lights $3,657.00
Does not meet minimum criterion for vehicles per day
Mid-point of Red Chestnut Drive
Cost to install lights $1,723.00
Does not meet minimum criteria for intersection vehicles
per day, or petltlon '
MATOACA DISTRICT:
* Vicinity of 4306 Sacks Lane
Cost to install lights $2,280.00
Does not meet minimum criteria for intersection or vehicles
per day. Requestor priority 1 of 5.
* Vicinity between 20805 and 20807 Sasha Court
Cost to install light: S2,444.00
Does not meet minimum criteria for intersection or vehicles
per day. Requestor priority 2 of 5.
* Vicinity of 20904 Sasha Court in cul-de-sac
Cost to install light: $1,865.00
Does not meet minimum criteria for intersection or vehicles
per day. Requestor priority 3 of 5.
St feet light Cost Approvals
Meeting Date: May 27, 1992
Page 3
MATOACA DISTRICT (cont'd):
* Vicinity of 20812 Shaker Drive
Cost to install light~ $1,766.00
Does not meet minimum criteria for intersection or vehicles
per day. Requestor priority 4 of 5.
* Vicinity of 20805 Shaker Drive
Cost to install light: Sl,615.00
Does not meet minimum criteria for intersection or vehicles
per day. Requestor priority 5 of 5.
096
.Board Agenda Item - Street Light Cost Approval Deferrals
May 27, 1992
Budqet and Manaqement Comment~:
Clover Hill District: The existing balance is $6,659. This
agenda item requests use of $5,380. The requests for the two
agenda items included for this meeting total $7,501. Given the
existing balance of $6,659, there would be a shortfall in the
amount of $842.
Matoaca District: The existing balance is $8,304. This agenda
item requests use of $9,970. The requests for the two agenda
items included for this meeting total $10,527. Given the
existing balance of $8,304, there would be a shortfall in the
amount of $2,223.
Jmes J. ~/~tegma~er, Direct~or
dget & Management Department
1197
00 O97
O0 098
STREETLIGHT REQUEST
Clover Hill District
REQUEST
RECEIVED:
ESTIMATE
RECEIVED:
September 17, 1991
February 14, 1992
ESTIMATE
REQUESTED:
DAYS ESTIMATE
OUTSTANDING:
January 10, 1992
35
COST TO INSTALL STREETLIGHT: $3657.00
NAME OF REQUESTOR: Fred Little
ADDRESS: 12906 Pecan Terrace, Midlothian, VA 23113
PHONE NUMBER: HOME - 744-1950
WORK - 755-5369
REQUEST IS LOCATED AT THE INTERSECTION OF
Red Chestnut Court and Red Chestnut Drive, Vicinity of 12915
REQUEST IS NOT AT AN INTERSECTION.
REQUESTED LOCATION IS
POLE ALREADY EXISTS AT THIS LOCATION
POLICY CRITERIA:
INTERSECTION:
VEHICLES PER DAY:
PETITION:
Qualified
Not Qualified, less than 600 VPD
Qualified
COMMENTS: Location approved at the January 8, 1992, Board meeting.
Deferred from March 11, 1992, Board meeting to May 13, 1992 meeting.
Deferred from May 13, 1992, Board meeting to May 27, 1992 meeting.
Attachments? No
00 O99
REQUEST
RECEIVED:
September 17, 1991
STREETLIGHT REQUEST
Clover Hill District
ESTIMATE
REQUESTED:
January 10, 1992
ESTIMATE DAYS ESTIMATE
RECEIVED: February 14, 1992 OUTSTANDING: 35
COST TO INSTALL STREETLIGHT: $1723.00
NAME OF REQUESTOR: Fred Little
ADDRESS: 12906 Pecan Terrace, Mldlothlan, VA 23113
PHONE NUMBER: HOME - 744-1950 WORK - 755-5369
REQUEST IS LOCATED AT THE INTERSECTION OF
REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS
Red Chestnut Drive, mid-point, vicinity of 12906
POLE ALREADY EXISTS AT THIS LOCATION.
POLICY CRITERIA:
INTERSECTION:
VEHICLES PER DAY:
PETITION:
Not Qualified, location not an intersection
Not Qualified, less than 400 VPD
Not Qualified, less than 75% of residents
within 200 feet
COMMENTS: Location approved at the January 8, 1992, Board meeting
Deferred from March 11, 1992, Board meeting to May 13, 1992 meeting.
Deferred from May 13, 1992, Board meeting to May 27, 1992 meeting.
Attachments? No
O0 100
REQUEST
RECEIVED:
ESTIMATE
RECEIVED:
STREETLIGHT REQUEST
Mat oaca District
October 18, 1991
ESTIMATE
REQUESTED:
February 18, 1992
DAYS ESTIMATE
OUTSTANDING:
COST TO INSTALL STREETLIGHT: $2444.00
NAME OF REQUESTOR: Marion Vaughan
ADDRESS: 3512 South Street, Ettrick, VA 23803
PHONE NUMBER: HOME - 526-7118
WORK -
REQUEST IS LOCATED AT THE INTERSECTION OF
November 20, 1991
90
REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS
Sasha Court, vicinity of 20805 and 20807
POLE ALREADY EXISTS AT THIS LOCATION.
POLICY CRITERIA:
INTERSECTION:
VEHICLES PER DAY:
PETITION:
Not Qualified, location not an intersection
Not Qualified, less than 400 VPD
Qualified
COMMENTS: Location approved at the November 13, 1991, Board meeting.
This installation is Requestor's priority number 2 of 5.
Deferred from March 11, 1992, Board meeting to May 13, 1992, meeting.
Deferred from May 13, 1992, Board meeting to May 27, 1992 meeting.
At t achment s ? No
O0
REQUEST
RECEIVED:
ESTIMATE
RECEIVED:
STREETLIGHT REQUEST
Matoaca District
October 18, 1991
ESTIMATE
REQUESTED:
February 18, 1992
DAYS ESTIMATE
OUTSTANDING:
COST TO INSTALL STREETLIGHT: $1865.00
NAME OF REQUESTOR: Marion Vaughan
ADDRESS: 3512 South Street, Ettrick, VA 23803
PHONE NUMBER: HOME - 526-7118
WORK -
REQUEST IS LOCATED AT THE INTERSECTION OF
November 20, 1991
90
REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS
Sasha Court, vicinity of 20904 in cul de sac
POLE ALREADY EXISTS AT THIS LOCATION.
POLICY CRITERIA:
INTERSECTION:
VEHICLES PER DAY:
PETITION:
Not Qualified, location not an intersection
Not Qualified, less than 400 VPD
Qualified
COMMENTS: Location approved at the November 13, 1991, Board meeting.
This installation is Requestor's priority number 3 of 5.
Requestor also states: "This is a dead end circle with no sufficient
light."
Deferred from March 11, 1992, Board meeting to May 13, 1992, meeting.
Deferred from May 13, 1992, Board meeting to May 27, 1992, meeting.
At t achment s ? No
O0 .1_02
REQUEST
RECEIVED:
ESTIMATE
RECEIVED:
STREETLIGHT REQUEST
Matoaca District
October 18, 1991
ESTIMATE
REQUESTED:
February 18, 1992
DAYS ESTIMATE
OUTSTANDING:
COST TO INSTALL STREETLIGHT: $1766.00
NAME OF REQUESTOR: Marion Vaughan
ADDRESS: 3512 South Street, Ettrlck, VA 23803
PHONE NUMBER: HOME - 526-7118
WORK -
REQUEST IS LOCATED AT THE INTERSECTION OF
November 20, 1991
90
REQUEST IS NOT AT AN INTERSECTION.
Shaker Drive, vicinity of 20812
REQUESTED LOCATION IS
POLE ALREADY EXISTS AT THIS LOCATION.
POLICY CRITERIA:
INTERSECTION:
VEHICLES PER DAY:
PETITION:
Not Qualified, location not an intersection
Not Qualified, less than 400 VPD
Qualified
COMMENTS: Location approved at the November 13, 1991, Board meeting.
This installation is Requestor's priority number 4 of 5.
Requestor also states:
street with no light."
"This location is very dark and on a back
Deferred from March 11, 1992, Board meeting to May 13, 1992 meeting.
Deferred from May 13, 1992, Board meeting to May 27, 1992, meeting.
Attachments? No
O0
STREETLIGHT REQUEST
Mat oaca District
REQUEST
RECEIYED:
October 18, 1991
ESTIMATE
REQUESTED:
ESTIMATE
RECEIVED:
February 18, 1992
DAYS ESTIMATE
OUTSTANDING:
COST TO INSTALL STREETLIGHT: S1615.00
NAME OF REQUESTOR: Marion Vaughan
ADDRESS: 3512 South Street, Ettrlck, VA 23803
PHONE NUMBER: HOME - 526-7118
WORK -
REQUEST IS LOCATED AT THE INTERSECTION OF
November 20, 1991
90
REQUEST IS NOT AT AN INTERSECTION.
Shaker Drive, vicinity of 20805
REQUESTED LOCATION IS
POLE ALREADY EXISTS AT THIS LOCATION.
POLICY CRITERIA:
INTERSECTION,
VEHICLES PER DAY:
PETITION,
Not Qualified, location not an intersection
Not Qualified, less than 400 VPD
Qualified
COMMENTS: Location approved at the November 13, 1991, Board meeting.
This installation is Requestor's priority number 5 of 5.
Deferred from March 11, 1992, Board meeting to May 13, 1992, meeting.
Deferred from May 13, 1992, meeting to May 27, 1992, meeting.
Attachment s? No
O0
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGE NDA
May 27, 1992 6.D.
MEETING DATE: ITEM NUMBER:
,SUBJECT: Streetlight Installation Cost Approvals
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
This item request s Board approval of various St feet light
Installation Cost Approvals presented by Magisterial District.
Streetllght requests from individual citizens or civic groups are
received in the Department of Environmental Engineering. Staff
requests cost quotations from Virginia Power for each request
received. When the quotation is received, staff re-examines each
request and presents them at the next available regular meeting
of the Board. of Supervisors for consideration. Staff provides
the Board with an evaluation of each request relative to the
three evaluation criteria set forth in the Policy=
1. Streetlights should be located at intersections;
There should be a minimum average of 600 vehicles per
day (VPD) passing the requested location if it is an
intersection, or 400 VPD if the requested location is
not an intersection;
ATTACHMENTS:
YES ·
CONTINUED NEXT PAGE
Richard ~. MC~lfisn, P.E.
Director
NO [] Environmental Engineering
SIGNATURE:
COUNTY ADM I NI STRATOR
O0 034
BOS-9~1
Street light Cost Approvals
Meeting Date: May 27, 1992
Page 2
Petitions are required and should include 75% of
residents within 200 feet of the requested location and
if at an intersection, a majority of those residents
immediately adjacent to the intersection.
Cost quotations from Virginia Power are valid, in general, for a
period of 90 days. The Board, upon presentation of the cost quo-
tation may approve, defer, or deny the expenditure of funds for
the streetlight installation. If the expenditure is approved,
staff authorizes Virginia Power to install the Streetllght. A
denial will cancel the project and staff will so notify the
requestor. A deferral will be brought before the Board again
when specified.
BERMUDA DISRTICT~
* Whitley Street, vicinity of dead end
Cost to install light: $601.00
Does not meet minimum criteria for intersection or vehicles
per day.
* Intersection of Harrowgate Road and Stoney Creek Parkway
Cost to install light: $337.00
Meets all minimum criteria.
CLOVER HILL DISTRICT,
* Intersection of Melissa Mill Road and Queen Elizabeth Avenue
Cost to install light: $2121.00
Does not meet minimum criterion for vehicles per day.
DALE DISTRICT,
* Intersection of Banes Court (E. & W.) and South Jessup Road
Cost to install light= $662.00
Meets all minimum criteria.
MATOACA DISTRICT:
* Intersection of Hull Street Road and
south side of Hull Street Road
Cost to install light: $311.00
Speeks Drive
on the
Meets minimum criteria.
* Intersection of River Road and Trojan Drive
Cost to install light: $246.00
Meets minimum criteria.
00
035
Board Agenda Item - Street Light Cost Approvals
~May 27, 1992
Budget and Management Comments:
Bermuda District: The balance available is $3,802. Use of $938
for this request will leave a remaining balance of $2,864.
Clover Hill District: The balance available is $6,659. Use of
$2,121 for this request will leave a remaining balance of $4,538.
Dale District: The balance available is $8,025. Use of $662 for
this request will leave a remaining balance of $7,363.
Matoaca District: The balance available is $8,304. Use of $557
for this request will leave a remaining balance of $7,747.
~ector
~u~get & Management Department
1196
00
Z
0
Z
Z
O0 037
REQUEST
RECEIVED
October 15, 1991
STREETLIGHT REQUEST
Bermuda District
ESTIMATE
REQUESTED:
ESTIMATE DAYS ESTIMATE
RECEIVED: May 6, 1992 OUTSTANDING:
COST TO INSTALL STREETLIGHT: $601.00
NAME OF REQUESTOR: Mary Anne White
ADDRESS: 14708 Whltley Street, Chester, VA 23831
PHONE NUMBER: HOME - 530-3278 WORK -
November 20, 1991
168
REQUEST IS LOCATED AT THE INTERSECTION OF
IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS
REQUEST
Whltley Street, vicinity of dead end
POLE ALREADY EXISTS AT THIS LOCATION
POLICY CRITERIA:
INTERSECTION:
VEHICLES PER DAY:
PETITION:
Not Qualified, location not an intersection
Not Qualified, less than 400 VPD
Qualified
COMMENTS: Requestor states: "We live on a street that has several small
children. Has had stolen bike, break-in, and concrete figures stolen
out of my yard. We request a minimum of 3 lights, but would like more
more if possible. This location is a school bus stop."
Location was approved at the November 13, 1991, Board meeting.
Attachments? No
O0 088
REQUEST
RECEIVED:
April 13, 1992
STREETLIGHT REQUEST
Bermuda District
ESTIMATE
REQUESTED:
April 15, 1992
ESTIMATE DAYS ESTIMATE
RECEIVED: May 7, 1992 OUTSTANDING: 22
COST TO INSTALL STREETLIGHT: $337.00
NAME OF REQUESTOR: Brian W. Davis
ADDRESS: 4908 Cedar Cliff Road, Chester, VA 23831
PHONE NUMBER: HOME - 751-0534 WORK - 530-6384
IS LOCATED AT THE INTERSECTION OF
REQUEST
Harrowgate Road and Stoney Creek Parkway
REQUEST IS NOT AT AN INTERSECTION.
REQUESTED LOCATION IS
POLE ALREADY EXISTS AT THIS LOCATION
POLICY CRITERIA:
INTERSECTION:
VEHICLES PER DAY:
PETITION:
Qualified
Qualified
Qualified
COMMENTS: Requestor states: "Our concern is, with cars travelling at 45
mph or faster and poor visibility of the entrance at night, it is
difficult to safely turn into Stoney Glen."
Staff notes: This location is the entrance to the subdivision.
Harrowgate Road is a primary state route.
Attachments? No
O0 039
STREETLIGHT REQUEST
Clover Hill District
REQUEST
RECEIVED:
August 5, 1991
ESTIMATE
REQUESTED:
December 21, 1991
ESTIMATE
RECEIVED:
May 14, 1992
DAYS ESTIMATE
OUTSTANDING: 145
COST TO INSTALL STREETLIGHT, $2121.00
NAME OF REQUESTOR: Frank Watson, Jr.
ADDRESS: Pres. Runnymeade Civic Assoc., 1616 Hybla Road
Richmond, VA 23236
PHONE NUMBER: HOME - 794-7524 WORK - 354-0686
IS LOCATED AT THE INTERSECTION OF
REQUEST
Mellssa Mill Road and Queen Elizabeth Avenue
REQUEST IS NOT AT AN INTERSECTION.
REQUESTED LOCATION IS
POLE ALREADY EXISTS AT THIS LOCATION
POLICY CRITERIA:
INTERSECTIONs
VEHICLES PER DAY:
PETITION:
Qualified
Not Qualified, less than 600 VPD
Qualified
COMMENTS: Location approved at the November 28, 1991, Board meeting.
Attachments? No
O0 040
REQUEST
RECEIVED:
September 4, 1990
STREETLIGHT REQUEST
Dale District
ESTIMATE
REQUESTED:
October 1, 1990
ESTIMATE DAYS ESTIMATE
RECEIVED: May 15, 1992 OUTSTANDING~ 592
COST TO INSTALL STREETLIGHT: $662.00
NAME OF REQUESTOR: Kay Dennis
ADDRESS: 6408 Banes Court East, Chesterfield, Va 23832
PHONE NUMBER: HOME - 271-7882 WORK -
IS LOCATED AT THE
REQUEST
INTERSECTION
OF
Banes Court (E & W) and S. Jessup Road
REQUEST IS NOT AT AN INTERSECTION.
REQUESTED LOCATION IS
POLE ALREADY EXISTS AT THIS LOCATION
POLICY CRITERIA:
INTERSECTION:
VEHICLES PER DAY:
PETITION:
Qualified
Qualified
Qualified
COMMENTS: Location approved at the September 26, 1991, Board meeting.
Attachments? No
00 04i
STREETLIGHT REQUEST
Mat oaca District
REQUEST
RECEIVED:
March 13, 1992
ESTIMATE
REQUESTED~
March 16, 1992
ESTIMATE
RECEIVED:
May 11, 1992
DAYS ESTIMATE
OUTSTANDING: 56
COST TO INSTALL STREETLIGHT: $311.00
NAME OF REQUESTOR: Joseph M. Atkinson
ADDRESS, JAM Enterprises, Inc., 1749 Page Road
Powhatan, VA 23139
PHONE NUMBER: HOME - WORK - 379-9321
REQUEST LOCATED AT THE INTERSECTION OF IS
Hull Street Road and Speeks Drive, south side
REQUEST IS NOT AT AN INTERSECTION.
REQUESTED LOCATION IS
POLE ALREADY EXISTS AT THIS LOCATION
POLICY CRITERIA:
INTERSECTION:
VEHICLES PER DAY:
PETITION:
Qualified
Qualified
Not Required, Commercial Intersection
COMMENTS,
Staff notes:
1. This is a commercial intersection with no residences within 200
feet; a petition is not required.
2. Mr. Atkinson of JAM Enterprises, Inc. represents the developer's
company, Compson Development.
3. This installation meets all minimum criteria.
Attachments? No
00 042
STREETLIGHT REQUEST
Matoaca District
REQUEST
RECEIVED:
January 10, 1992
ESTIMATE
REQUESTED:
January 21, 1992
ESTIMATE
RECEIVED:
May 6, 1992
DAYS ESTIMATE
OUTSTANDING: 106
COST TO INSTALL STREETLIGHT: $246.00
NAME OF REQUESTOR: Evelyn Hayes
ADDRESS= Trojan Woods Community Assoc., 21329 Sparta Drive
Ettrick, VA 23803
PHONE NUMBER: HOME - 526-6762 WORK -
REQUEST IS LOCATED AT THE INTERSECTION OF
River Road and Trojan Drive
REQUEST IS NOT AT AN INTERSECTION.
REQUESTED LOCATION IS
POLE ALREADY EXISTS AT THIS LOCATION
POLICY CRITERIA:
INTERSECTION:
VEHICLES PER DAY:
PETITION:
Qualified
Qualified
Qualified
COMMENTS: Please see attached letter from requestor
Attachments? Yes
00
Trojan Woods Community Association
21329 Sparta Drive
Ettrick, Virginia 23803
January 7, 1992
Mr. Richard A. Leonard
Administrative Analyst
Environmental Engineering
P. O. Box 40
ChesterfS~M, Virgir~ 23832
Dear Mr. Leonard:
Enclosed are petitions in request for the inst~]]~tion of a street light at the
following locations:
a. Trojan Drive and Hero Court
b. Trojan Drive and Helena Court
c. Trojan Drive and River Road
d. 21309 Sparta Drive
For the safety of our community, the installation of additional street lights is
imperative. Our request was denied in 1989. We sincerely hope that our request
will be granted in 1992.
We will be very, very appreciative of any consideration given in this matter.
Sincerely~______~~:yours, ~
Evelyn R~ Hayes,
Trojan Woods Community Association
ERH/hr
00 044
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGE NDA
MEETING DATE : May 27, 1992
ITEM NUMBER:.
6.E.l.a.
SUB4ECT:
Resolution Recognizing Coach Glen R. "Dutch"
Schrotenboer Upon His Retirement as Football Coach
from Lloyd C. Bird High School
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
Mr. McHale has requested the Board adopt a resolution
recognizing Coach Schrotenboer upon his retirement as
Football Coach at Lloyd C. Bird High School. The resolution
will be presented to Coach Schrotenboer at a faculty
ceremony in June. See attached.
PREPARED BY: ,.
ATTACHMENTS: YES I NO []
SIGNATURE:
COUNTY ADM I N I STRATOR
00
8OS-9891
RECOGNIZING COACH GL~ R. "DUTCH" SCHROTENBOER
UPON HIS ~ETI~
W7~%S, Coach Glen R. "Dutch" Schrotenboer has served the
County of Chesterfield for approximately ten years in the
Physical Education Department at Lloyd C. Bird High School; and
~, Coach Schrotenboer retired from the Chesterfield
County School System on March 30, 1992; and
~, bringing his chosen career the highest level of
character, dedication and good sportsmanship, Coach Schrotenboer
has instilled the same values in all his students and players;
and
WHEREAS, Coach Schrotenboer has been a highly successful
football coach having reached the commendable level of eighty-
four victories for the Lloyd C~ Bird Skyhawks.
WHEREAS, Coach Schrotenboer's dedication to physical
education resulted in Lloyd C. Bird Skyhawks having an undefeated
season in 1987; and
Ww~, in 1991, Coach Schrotenboer led the Lloyd C. Bird
Skyhawks to their finest season, winning the District and
Regional Championships as well as receiving first runner-up in
the State Championship and receiving the highest award ever
attained by any high school within Chesterfield County.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors wishes Coach Glen R. "Dutch" Schrotenboer
the best in his retirement and would like him to know that his
contributions to the school community and young leaders of
tomorrow will be cherished and never forgotten.
O0 046
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE:
SUBdECT:
May 27, 1992
ITEM NUMBER:
6.E.l.b.
Resolution Recognizing Mr. Jimmy F. Sublett Upon His
Retirement as Principal from Thomas Dale High School
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
Mr. McHale has requested the Board adopt a resolution
recognizing Mr. Jimmy Sublett upon his retirement as Principal of
Thomas Dale High School. The resolution will be presented to Mr.
Sublett in June at a retirement ceremony in his honor. See
attached.
PREPARED BY:,
ATTACHMENTS: YES · NO []
SIGNATURE:, ,
COUNTY ADM I N! STRATOR
00 047
RECOGNIZING MR. JIMM~f F. SUBLETT
UPON HIS RETIREMENT
WT~K~EAS, Mr. J~mL~ F. Sublett served the State of Virginia
for over thirty years and in that time, the County of
Chesterfield for over fourteen years; and
W~4RREAS, Mr. Sublett was Assistant Principal of Thomas Dale
High School for one year and in the capacity of Principal for
over thirteen years; and
~, Mr. Sublett's dedication to academic improvement
resulted in Thomas Dale High School having gained the reputation
of being one of the finest academic institutions in the State of
Virginia; and
~, Mr. Sublett's commitment to the fine arts helped
bring recognition on the State level in Band, Chorus, Orchestra,
Drama and Art; and
WWR~RAS, Mr. Sublett's support of athletics helped provide
Thomas Dale High School with an environment of competition where
the success of its athletes in all sports was coupled with not
just winning but also the value of sportsmanship and applying
athletic competition to life in the real world; and
~~S, Mr. Sublett was successful in establishing a
computer writing lab for students in English classes; and
WHEREAS, Mr. Sublett was instrumental in obtaining
renovations such as new lighting, ceiling tile, new science labs
to enhance the educational environment and offerings for the
students of Thomas Dale High School; and
WHEREAS, Mr. Sublett was instrumental in establishing a
PTSA, working for the betterment of Thomas Dale High School and
its students; and
WHEREAS, Mr. Sublett was instrumental in getting Project
Awareness, a school/business partnership with Philip Morris, USA,
started; and
WHEREAS, Mr. Sublett worked diligently to obtain the Carl
Perkins Grant in order to establish a state-of-the-art Macintosh
lab to aid in the educational process of the students of Thomas
Dale High School; and
WHEREAS, Mr. Sublett has provided leadership and stability
to his peers through service on various committees, councils and
associations; and
O0 048
WHEREAS, Mr. Sublett's leadership helped guide the
educational mission of the staff and students and impaCted in a
positive way the direction of the community as a whole.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors Wishes Mr. Jimm~ F. Sublett the best in his
retirement and would like him to know that his contributions to
the school community and young leaders of tomorrow will be
cherished and never forgotten.
00 049
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGE NDA
MEETING DATE:
~I,/B4ECT:
May 27, 1992
ITEM NUMBER:
6.E.2.a.
Request for Permit to Stage Fireworks Display at
the Cloverleaf Mall on July 3, 1992
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
The Cloverleaf Mall has applied for a permit to stage a
fireworks display in a vacant lot at the rear of the
Cloverleaf Mall property on the evening of July 3, 1992.
Mr. W. G. Bulifant, III, of Dominion Fireworks, a division of
Vineland Fireworks Company, Inc., has conducted similar displays
in the County and has submitted evidence of a fireworks
liability insurance policy in the amount of $2,000,000 insuring
Vineland Fireworks which names the County as an additional
insured. Dennis Turlington, Fire Marshal, has reviewed the
request and indicated that the manner of staging the display
meets the applicable requirements of the Fire Prevention Code.
ATTACHMENTS: YES []
0900:1013.1
NO ·
SIGNATURE:
PREPARED BY~,~
Steven L. Micas
County Attorney
COUNTY ADM 3R
(~~IISTRAT~
00 050
BOS-9~1
CLOVERLEAF MALL
7£01 Midlothian Turnpike
P. O. Box 13~07
Richmond, Virginia 23225
(80~) £76-8652
May 11, 1992
Ms. Barbara King
Attorney's Office
Chesterfield County
P.O. Box 40
Chesterfield, VA 23832
Re: Proposed Fireworks Display - Cloverleaf Mall
Dear Barbara:
I am submitting in writing a formal request for a permit from the County
for a fireworks display at Cloverleaf Mall. The fireworks display is planned for
the evening of Friday, July 3, 1992 in a vacant field at the rear of the
Cloverleaf Mall property.
Enclosed you will find a letter from Dominion Fireworks, Inc., the selected
contractor to provide the fireworks, as well as an insurance certificate which
lists Chesterfield County, Virginia as an additional insured under Dominion
Fireworks, Inc. insurance carrier. Please notify me as soon as possible
regarding the approval by the Board of Supervisors.
Thank you for your assistance in this matter, and I look forward to hearing
from you as soon as possible.
Sincerely,
LA SALLE PARTNERS
ASSET MANAGEMENT
LIMITED
Margaret P. Feely
Marketing Coordinator
Enc.
CC:
Captain David Creasy
Hunter Lawrence
W. G. Bulifant, III
Asset Management
LA SALLE PARTNERS
Dominion Fireworks, Inc.
P. O. Box 3015 -- Petersburg, VA 23805-3015
(804) 733-6792 {804) 452-0595
W. G. Bulifant III
President
May 04,1992
Dear Meg:
Please find enclosed a certificate of insurance for the firework
display to be performed on July 03,1992 at Cloverleaf.
I need you to proceed with getting the county fire perrmit. I need
you to do this as soon as posible. You will need to contact the Chesterfield
County Fire Marshall's Office.
Please feel free to call if you have any questions. I hope to hear
from you soon.
Sincerely,
W. G. Bulifant III
/
ENCLOSURE
Buy Virginia First
iSil
CERTIFICATE OF INSURANCE
Date: 29 April 2_992
PRODUCER~
* IS U/insurance Services
of San FranciSco
100 Pine Street, Suite 1700
San Francisco, CA 94111
INSURED:
Vineland Fireworks Company. Inc.
& Fireworks by Glrone
1311 East Ga:den .=load
Vineland, New Jerse7 08360
This certificate is issued as a matter of information
only .and confers no rights upon the certificate
holder. This certificate does not amend, extend or
alter the coverage afforded by the policies below.
C_O_MPzLnI1ES AFFORDING COVERAGE:_
Company British Compan;es
Letter A
Company
L.ett~ ~
Underwriters at £1oyd's, London
This is to ced:iff/ d'~at policies of insu, ance listed be!e'.-v have bee,-, issues to. The. :nsured names akove, fo,'
tl~e policy p~.rioo in¢icated. Iqotw~thstanoing any requ[r~mmnt, term or condition of alw cont,'act or other
document with r3spec'L to which this certificate may be issued or may pertain, the insurance afforded by
the )olicies described herein is subject to all the terms, exclusions, and conditions cf such policies.
Co
Ltr
A
&
B
A
&
B
Typo Of
~enera! Liabfli&
Premises/Operations
Contractual
Liability
Products/Completed
Operations
Personal Injury
Public Display
Excess L;sbility
Umbrella Form
Other Than
U.mbreila
Other
Policy
Number
Master
AutBorization:
91/4048/A00
Certificate:
92/3/VA0006
Type of Disp!ay:
Site of Display:
Date of Display:
Policy
Effective
Date
05/31/92
PoEcy
ExPiration
Date
05/31/93
Fireworks Display
Cloverleaf Mall
July 3, 1992
Liability Limits fi~ $ ~ 000 ~
BI&PD
Combined
Personal
Injury
Each
Accident
1,000,
Aggregate
2,000,
Bi&PD
-0-
Additional Insurads with r.~.e~t to above display only:
5) Cloverleaf Mall Merchants Association
William Bulifant III
4301 Boxwood Drive
Prince GEorge, VA 23875
Chesterfield County, VA
CANCELLATION-
i
i Should any of lb= above descr;bed policies be
I cancelled before the axpiration date [hereof, the.
I.
~ssuing company will rnaii 15 days writt~.n notice
to the certificate holder named to the left.
Aathorhet[ Representative: ~
:2ur Kno,,'//edce'~/2ur Ee?t ' $ura,nce _: -- -i. .
eb0rah Merlin0 -Account Executive
1) Lasalle Fund II 6)
2) Lasalle Advisors, LTD
3) Lasalle Partners, Ltd
4) Lasalle Partners Assets Management, LTD
--.CERTIFICATE ltOLDER
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGE NDA
MEETING DATE:
May 27, 1992
ITEM NUMBER;
6.E.2.b.
SUBJECT:
Request for Permit to Stage Fireworks Display at
2 Bellona Arsenal, Midlothian, Virginia, on
July 4, 1992
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
George F. Hoover has requested permission from the Board
of Supervisors to stage a fireworks display on his private
property at 2 Bellona Arsenal, Midlothian, Virginia 23113, on
July 4, 1992, with a rain date of July 5, 1992. Mr. Hoover
has over 38 years of pyrotechnical experience and will
personally discharge the fireworks display. Mr. Hoover has
conducted a similar exhibit on the same property each year for
the past eight years without incident. He has obtained a
liability insurance policy naming the County of Chesterfield as
a co-insured party in the amount of $1,000,000. Dennis
Turlington, Fire Marshal, reviewed this 'fireworks request and
indicated that it meets the criteria under the Fire Prevention
Code.
ATTACHMENTS: YES O
0905:921.1
NO ·
SIGNATURE:
PREPARED BY; ~
Steven L. Micas
County Attorney
COUNTY ADM I N1STRATOR
00 05i
i OF AGENCY
Gibs~, Brown & Miller
10171 Hull Street Road
Midlothian, Va. 23112
Agency
COMPANIES AFFORDING COVERAGES
COMPANY
LETTER A Aetna
Casualty
COMPANY
LETTER a
NAME AND ADDRESS OF INSURED
COMPANY C
LETTER
George F. Hoover &
Suzanne Y. Hoover COMPANYLETTER D
10700 Trade Road
Richmond, Va. 23236 COMPANY E
LETTER
This is to certify that policies of insurance listed below have been issued to the insured named above and are in force at this time. Notwithstanding any requirement,
term or condition of any contract or other document with respect to which this certificate may be issued or may pertain, the insurance afforded by the policies described
herein is subject to all the terms exclusions and conditions of such policies.
POLICY LIMITS OF LIABILITY IN THOUSANDS (000)
TYPE OF INSURANCE POLICY NUMBER EXPIRATIOA DATE EACH
OCCURRENCE AGGREGATE
GENERAL LIABILITY BODILY INJURY
] COMPREHENSIVE FORM
] PREMISES--OPERATIONS PROPERTY DAMAGE
] EXPLOSION AND
COLLAPSE HAZARD
] UNDERGROUND HAZARD
] PRODUCTS/COMPLETED
OPERATIONS HAZARD BODILY INJURY AND
] CONTRACTUAL INSURANCE PROPERTY DAMAGE
] BROAD FORM PROPERTY COMBINED
DAMAGE
] INDEP. CONTRACTORS
] PERSONAL INJURY
PERSONAL iNJURY
AUTOMOBILE LIABILITY BODILY INJURY
(EACH PERSON)
[] COMPREHENSIVE FORM
BODILY INJURY
] (EACH ACCIDENT)
OWNED
] PROPERTY DAMAGE $
HIRED
] NON-OWNED BODILY INJURY AND
PROPERTY DAMAGE
COMBINED
EXCESS LIABILITY
] UMBRELLA FORM
] OTHER THAN UMBRELLA
FORM
EX236009175 6-2-93
BODILY INJURY AND
PROPERTY DAMAGE
COMBINED
$ 1,000
1,000
WORKERS' COMPENSATION
and
EMPLOYERS' LIABILITY
OTHER
STATUTORY
(EACH ACCIDENT')
DESCRIPTIONOFOPERATiONS/LOCATIONSIVEHICLES
County of Chesterfield as Named as an Additional
Coverage is for an annual fireworks display
Insured
Cancellation:
Should any of the above described policies be cancelled before the expiration date thereof, the issuing company will
endeavor to mail [0 days written notice to the below named certificate holder, but failure to mail such notice shall im-
pose no obligation or liability of any kind upon the company.
25 (1-79)
NAME AND ADDRESS OF CERTIFICATE HOLDER /
County of Chesterfield
Chesterfield County Attorney
P. O. Box 40
Chesterfield, Va. 23832
DATE ISSUED:
5-4-92
AUTHORIZED REPRESENTATIVE
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AG E NDA
MEETING DATE:
SUBJECT:
May 27, 1992
ITEM NUMBER:
6.E.3.
Correction to the Board Action Donating Funds to
the Enon Athletic Association
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
At the April 8, 1992 Board of Supervisors meeting, the
Board approved the donation of $3,000 to the Enon Athletic
Association to assist underprivileged youth in the purchase of
baseball uniforms and equipment. The donation, which had been
requested by Mr. Jack McHale, Supervisor for the Bermuda
District, was intended to be earmarked for use by the Enon
Baseball Association, not the Enon Athletic Association, as it
was incorrectly listed on the agenda item.
RECOMMENDATION: Staff recommends that the Board affirm
the $3,000 donation, but amend the name Of the organization to
read the Enon Baseball Association.
ATTACHMENTS: YES []
0905:1066.1
NO ·
PREPARED BY;~--F-x~*~~. ~
Steven L. Micas
County Attorney
SIGNATURE:
COONT~ ADMINISTRATOR
O0 052
BOS-9891
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE : May 27, 1992
SUBJECT: State Road Acceptance
ITEM NUMBER:
6.E.4.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Midlothian:
Queenspark, Section I
(continued on next page)
ATTACHMENTS: YES Il NO []
Richard M? McElfish, P.E.
Director
Environmental Engineering
SIGNATURE
COUNTY ADMINISTRATOR 0 0 0 5 3
BOS-9891
TO:
FROM:
SUBJECT:
MEETING DATE:
Board of Supervisors
Environmental Engineering
State Road Acceptance - Queenspark, Section I
May 27, 1992
Harrington Manor
qUEENSPA~K
IQUEEN~PARK
O0 084
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: Mav 27. 1992
,~I, IB4ECT: Road Name Change
ITEM NUMBER: 6,E. 5.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OFINFORMATION:
The Board of Supervisors is requested to approve a road name
change in the Sommerville Development.
On August 25, 1987, the subdivision plat for Dedication of
Otterdale Road and Justice Road north of Route 60, was recorded
in the Circuit Court Record Room as Otterdale Road.
The existing businesses on Otterdale Road, north of Route 60 cur-
rently use N. Otterdale Road as their mailing address. County
tax maps refer to the street name as N. Otterdale Road and the
street signs refer to this section as N. Otterdale Road.
DISTRICT: Midlothian
REC~ATION:
It is requested that the road name be changed to N. Otterdale
Road by the Board of Supervisors.
ATTACHMENTS: YES [] NO ·
Richard M~i McElfish, P.E.
Director
Environmental Engineering
SIGNATURE
COUNTY ADM I NI STRATOR
00 055
BOS-9891
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE:
SUBJECT:
May 27, 1992
ITEM NUMBER: 6.E.6.
Blueprint Automation, Inc. and Erni Components, Inc.
Request for Industrial Access Funding
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Board is requested to adopt the attached resolution asking
the Virginia Department of Transportation (VDOT) to approve
industrial access funds for the construction of a new access road
off of Meadowville Road to serve Blueprint Automation, Inc. and
Erni Components, Inc.
BACKGROUND: Blueprint Automation, Inc. and Erni Components, Inc.
intend to construct new manufacturing plants in the Rivers Bend
Business center approximately one mile north of Meadowville Road
(see Attachments 'A' and 'B'). Blueprint Automation will
manufacture packaging equipment. They will have a capital
investment of approximately $2,659,000 and will employ 75 people.
Erni Components will manufacture electrical connectors. They
will have a capital investment of approximately $2,723,000 and
will employ 75 people. Blueprint Automation and Erni Components
have asked the County to seek VDOT industrial access funds so
that an access road can be constructed to their property.
Under the VDOT Industrial Access program, the County can receive
up to $300,000 each fiscal year in unmatched VDOT funds (10% of
(Continued on next page)
A95
ATTACHMENTS: YES ~
NO []
· . cCracke"
Director of Transportation
SIGNATURE:
COUNTY ADMINISTRATOR
O0 O56
Industrial Access Funding
May 27, 1992
Page 2
the qualifying capital investment up to $3,000,000) for the
construction of industrial access roads. The County may request
up to $150,000 in supplemental funds (5% of the capital
investment over $3,000,000) provided the funds are matched on a
dollar-for-dollar basis from other than VDOT funds. Before VDOT
will authorize the industrial access funds, the qualifying
capital investment must be under construction or the County must
provide VDOT a surety bond guaranteeing that the investment will
occur within three years of the Commonwealth Transportation
Board's allocation of the industrial access funds. VDOT funds
can only. be used for engineering and access road construction.
Right of way acquisition and utility adjustments must be financed
from other than industrial access funds.
The County usually requests the developers/companies to prepare
construction plans, donate right-of-way, and provide surety bonds
for new industrial access roads. The County usually pays the
cost for utility adjustments and provides the matching funds.
Either VDOT or the County will actually cOnstruct the road
depending on the specifics of each request.
The preliminary cost estimate for constructing the Blueprint
Automation/Erni Components access road is $538,000. VDOT has
determined that only $4,467,000 of the capital investment of
Blueprint Automation and Erni Components will qualify for
industrial access funding. Approximately $373,350 of VDOT
industrial access funds can, therefore, be expected for the
project if $73,350 in County matching funds are provided. A
total of $446,700 would be available for the road construction.
Staff recommends that the remaining $91,300 for the project be
provided by the County as unmatched funds. An $80,000
construction contingency should also be established in case
unforeseen construction problems occur. The developer is
preparing the road construction plans and has indicated that he
will dedicate the right of way necessary for the access road and
provide the surety bond. Adjustments to existing utilities are
not anticipated.
The developer has also requested a waiver of the County's Utility
Extension Inducement Program's ~performance bond requirement.
Staff is preparing an analysis of the request and will present it
to the Board for action within the next few months.
O0 O$7
RECOMMENDATION: Staff recommends
following actions:
that the Board take the
1)
Adopt the attached resolution requesting VDOT to approve
industrial access funds for Blueprint Automation, Inc. and
Erni Components, Inc. in the proposed Rivers Bend Business
Center. The resolution also guarantees VDOT that the County
will provide the necessary right of way, utility
adjustments, and~surety.
2)
Transfer $244,650 from the County's Industrial Access Road
Account for the project ($73,350 for matching funds, $91,300
in unmatched funds, and $80,000 for construction
contingencies).
3)
Appropriate $373,350 in anticipated VDOT funds.
Reimbursement of the $373,350 from VDOT is expected to occur
in FY 1994-95 or as soon as expenses are incurred.
4)
Authorize the County Administrator to enter into the
necessary construction agreements/contracts and permits with
VDOT, developer, and industries in order to have the access
road constructed.
5)
Authorize staff to advertise a road construction contract
for the access road.
Agenda 95
O0 058
PROPOSED ROAD
OLD
N
ATTACHMENT A
00 059
VICINITY
RIVERS
BUSINESS
HAP
BEND
CENTER
SITE C
20 Acs.
SITE D
15 Acs.
EXIST.
1-295
DENOTES PROPOSED
INDUSTRIAL ACCESS ROAD
PROPOSED
KINGSTON
SITE E
40 Acs.
SITE F
25 Acs.
EXIST.
HOGANS
DRIVE
/ EXIST.
//~' RIVER'S BEND
BOULEVARD
PROPOSED
RIVER'S BEND
BOULEVARD
EXIST.
MEADOWVlLLE RD.
STATE ROUTE 618
ATTACHMENT B
FUTURE
O0 060
RIVERS
BUSINESS
ACCESS
BEND
CENTER
ROAD
CHESTERFIELD COUNTY: At a regular
meeting of the Board of Supervisors,
held at the Courthouse on May 27, 1992,
at 3:00 p.m.
WHEREAS, Blueprint Automation, Inc. has a contract to
purchase property within the Rivers Bend Business Center; and
WHEREAS, Blueprint Automation, Inc. plans to construct a new
manufacturing plant on the property consisting of $2,659,000 in
capital investment for land, building, and manufacturing
equipment and employing 75 people; and
WHEREAS, Erni Components, Inc. has a contract to purchase
property within the Rivers Bend Business Center; and
WHEREAS, Erni Components, Inc. plans to construct a new
manufacturing plant on the property consisting of $2,723,000 in
capital investment for land, building and manufacturing equipment
and employing 75 people; and
WHEREAS, the property on which the Blueprint Automation and
Erni Components plants will be located has no access to a public
street or highway and requires the construction of a new road
connecting to Meadowville Road (Route 618); and
WHEREAS, the construction of the Blueprint Automation and
Erni Components plants is expected to occur within three
(3) years of the Commonwealth Transportation Board's allocation
of funds for the construction of an access road to their
property; and
WHEREAS, Chesterfield County hereby guarantees that the
necessary right of way and utility adjustments for the new access
road will be provided at no cost to the Virginia Department of
Transportation.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors hereby requests the Commonwealth
Transportation Board to provide industrial access funding to
construct an adequate road to these new manufacturing facilities.
BE IT FURTHER RESOLVED, that the Chesterfield Board of
Supervisors hereby agrees to provide a surety acceptable to VDOT,
to guarantee sufficient qualifying capital investment will occur
within three years of the Commonwealth Transportation Board's
allocation of industrial access funds for the access road.
O0 06i
BE IT FURTHER RESOLVED, that the Chesterfield County Board
of Supervisors hereby agrees that the new roadway so constructed
will be added to and become a part of the Secondary System of
Highways.
Vote:
Certified by:
Theresa M. Pitts, Interim Clerk
to the Board of Supervisors
Res95
O0 06a
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: May 27, 1992
ITEM NUMBER:,
6.E.7.
SUBJECT:
Zoning Ordinance Amendment Relative to Discarded
Material
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Supervisor McHale requested that staff prepare the attached
amendment to the County's Zoning Ordinance regulating the
storage of discarded materials. Under the existing ordinance,
up to 200 cubic feet of discarded material may be stored by
right in all zoning districts and junk yards containing more
than 200 cubic feet of material are permitted with restrictions
in I-3 districts and by conditional use in A districts. Under
the proposed 'amendment, the storage of any discarded materials
outside of junk yards would be permitted only by conditional
use in A districts. During the past year no enforcement
action could be taken in response to' 54% of the zoning
complaints received concerning discarded material because our
investigators found less than 200 cubic feet of such material
on the lot or parcel in question.
Recommendation: If the Board wishes to consider reducing
the amount of discarded material which can be accumulated by
right under the County's Zoning Ordinance and eliminating any
discarded materials in certain districts, staff recommends that
the Board refer the attached amendment to the Planning
Commission for its recommendation.
PREPARED .Y;~ ~ a ~
~ Thomas E.
/"~OP Director of Planning
ATTACHMENTS: YES · NO ~
0800:1067.1
SIGNATURE:,
COUNTY ADM I NI STRATOR
O0 068
BOS-9891
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD , 1978, AS AMENDED, BY AMENDING
AND R~.~.NACTING SECTIONS 21-3, 21.1-127 AND 21.1-281 R~LATING
GENERALLY TO THE STORAGE OF DISCARDED MATERIAL
BE IT ORDAINED by the Board of Supervisors of Chesterfield County':
(1) That Chapter 21 of the Code of the County of Chesterfield, 1978, as
amended, is amended and reenacted to read as follows:
O O O
Sec. 21-3. Definitions.
For the purposes of this chapter, the following words and phrases shall have the
meanings respectively ascribed to them by this section:
O O O
Discarded material, storage. The use of the open area of any lot or parcel of
land, other than a properly zoned junk yard, for the depositing or storage of material
including, but not limited to, scrap metals or other scrap material; used or scrap..
building, plumbing, electrical and heating material; discarded household appliances,
furnishings and fixtures; dismantled or demolished motor vehicles or other machinery
or parts thereof. The term "discarded material" shall not inclUde any of the things
recited herein which are incidental and accessory to any agricultural or industrial use.
0705:1068.1 1 of 2 -
5/21/92
O0 064
(2)' That Chapter 21.1 of the Code of the County of Chesterfield, 1978, as
amended, is amended and reenacted to read as follows:
0 0 0
Sec. 21.1-127, Conditional uses.
The following uses may be allowed by conditional use, subject to the proyisions
of section 21.1-9.
0'0 0
(g) Storage of discfirded material.
(g h_) Any permitted or conditional use allowed in the C'5 or 1-3 districts other
than halfway houses.
000
Sec, 21.1-281, Definitions,
For the purposes of this chapter, the following words and phrases shall have the
meanings respectively ascribed to them by this section:
OO O
Discarded material, storage, The use of the open area of any lot or parcel of
land, other than a properly zoned junk yard, for the depositing or storage of material
including, but not limited to, scrap metals or other scrap material; used or scrap
building, plumbing, electrical and heating material; discarded household appliances,
fi~mishings and fixtures; dismantled or demolished motor vehicles or other machinery
or parts thereof, The term "discarded material" shall not include any of the things
recited herein which are incidental and accessory to any agricultural or industrial use.
O0 0
0705:1068.1 - 2 of 2 -
5/21/92
O0 065
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE:
May 27, 1992
ITEM NUMBER:,
6.E.8.
SUB4ECT:
Set a Public Hearin9 to Amend the Boundaries of the
Enon Votin9 Precinct and Point of Rocks Votin~
Precinct
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
At its May 13 meeting, the Board of Supervisors divided
Enon Voting Precinct in the Bermuda Magisterial District into
two votin~ precincts--Enon and Point of Rocks--in order to make
the votin9 precinct boundaries consistent with the boundary
line between the 4th and 7th congressional districts. By
making the boundaries consistent with the congressional district
boundaries, the voter and administrative confusion that would
result from havin~ two congressional elections conducted in the
same voting precinct can be avoided.
The Registrar has now been advised by the Virginia
Division of Legislative Services that there are some minor
inconsistencies between the congressional district boundary and
the votin~ district boundary adopted by the Board on May 13.
These changes involve adjustin~ the boundary line so that it
follows Ashton Creek westerly all the way to its intersection
with Interstate 95, rather than followin9 Ashton Creek to Woods
Edge Road, then to I - 95; and fol lowin9 Walthall Drive
continuously in a northerly direction to its intersection with
the Seaboard Railroad tracks, rather thar~ncludin~ the area
Steven L. Micas
County Attorney
ATTACHMENTS: YES · NO El
0800:1048.1
SIGNATURE:
COUNTY ADMI NI~R
O0 066
BOS-9891
AGENDA ITEM
May 27, 1992
Page 2
bounded by Quarterpath Lane, Green Forest Drive and Spring
Valley Road as part of the boundary. The effect of this
change is to transfer 39 citizens from the new Point of Rocks
voting precinct back into the Enon Voting Precinct. The
existing magisterial district boundary lines will not be
affected by this change.
A public hearing and an ordinance amendment are necessary
to make the change. If the Board adopts the ordinance, the
change must be submitted to the Department of Justice for pre-
clearance under the Voting Rights Act to determine any effect
of the proposed change on minority voting rights. The
Department of Justice will have 60 days to consider the change
once it is submitted.
Recommendation: Set a public hearing for June 24, 1992
to consider adopting the attached ordinance changing the
boundary lines of Enon and Point of Rocks voting precincts.
0500:1048.1
O0 067
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CI-IF_STERFIELD , 1978, AS AMENDS, BY AMENDING
AND REENACTING SECTION 7.1-2 R~I.ATING TO
THE BOUNDARIES OF VOTING PRECINCTS
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 7.1-2 of the Code of the County of Chesterfield, 1978, as
amended, is amended and reenacted to read as follows:
Section 7.1-2. Precinct boundaries and polling places.
The following shall be the precinct boundaries and polling places for magisterial
districts in the county:
BERMUDA MAGISTERIAL DISTRICT
0 oo
103 ENON VOTING PRECINCT:
Beginning at the point where the center line of Proctor's Creek intersects the
boundary line between Henrico County and Chesterfield County; thence along said
boundary line as it meanders southwardly with the James River to its intersection with
the boundary line between Chesterfield County and Charles City County; thence along
the boundary line between Chesterfield County and Charles City County, the City of
Hopewell, and Prince George County to its intersection with U.S. Interstate 295; thence
northwardly along the center line of U.S. Interstate 295 to its intersection with Enon
Church Road (State Route 746); thence westwardly along the center line of Enon
Church Road (State Route 746) to its intersection with the Seaboard Airline Railroad
right-of-way; thence northwardly and westwardly along the center line of said
right-of-way to its intersection with the Seaboard Coast Line Railroad right-of-way;
thence westwardly along the center line of this right-of-way to its intersection with
Ramblewood Drive (State Route 617); thence southeastwardly along the center line of
Ramblewood Drive (State Route 617) to its intersection with Rebel Ridge Road (State
Route 1093); thence westwardly along the center line of Rebel Ridge Road (State
Route 1093) to its intersection with Walthall Drive (State Route 1090); tk. cncc
0500:4093 1
O0 068
southeastwardly along the center line of Walthall Drive (State Route 1090) to its
intersection with Ruffin Mill Road (State Route 746); thence southwestwardly along the
center line of Ruffin Mill Road (State Route 746) to its intersection with Ashton
Creek; thence along the center line of Ashton Creek as it meanders westwardly to its
...................... *-~ ...... \~, ....... ~ .... / ........... ,~, .......... U.S.
Interstate 95 (Richmond-Petersburg Turnpike); thence northwardly along the center line
of U.S. Interstate 95 (Richmond-Petersburg TurnPike) to its intersection with Proctor's
Creek; thence eastwardly along the center line of Proctor's Creek to its intersection
with the boundary line between Henrico County and Chesterfield County, the point and
place of beginning.
The voting place for Enon Voting Precinct shall be Enon Fire Department, 1920
E. Hundred Road.
0500:409 3 2
O0 069
109 POINT OF ROCKS VOTING PRECINCT:
Beginning at the point where the center line of U.S. Interstate 295 intersects with
the boundary line between Chesterfield County and Prince George County; thence
northwardly along the center line of U.S. Interstate 295 to its intersection with Enon
Church Road (State Route 746); thence southwestwardly along the center line of Enon
Church Road (State Route 746) to its intersection with the Seaboard Air Line Railroad
right-of-way; thence northwardly and westwardly along said right-of-way to its
intersection with the Seaboard Coast Line Railroad right-of-way; thence westwardly
along this right-of-way to its intersection with Ramblewood Drive (State Route 617);
thence southeastwardly along the center line of Ramblewood Drive (State Route 617)
to its intersection with Rebel Ridge Road (State Route 1093); thence westwardly along
the center line of Rebel Ridge Road (State Route 1093) to its intersection with
Walthall Drive (State Route 1090); '~- ........ '~- .... a,.. "~-~ *~' .... '~- ~':c~ of
~,...,,r"~"- ~,--~,,te*"** ..,,..~,,n~"'^ *,,-~,,~.~nnm' thence southeastwardly along the center line of Walthall
Drive (State Route 1090) to its intersection with Ruffin Mill Road (State Route 746);
thence southwestwardly along the center line of Ruffin Mill Road (State Route 746)
to its intersection with Ashton Creek; thence along the center line of Ashton Creek
as it meanders eastwardly to its intersection with .r_.~.
· ~,,, .,,:+" ,~,,~.:"+ ..... ~,.~,,.,.+: .... ,.,.:*k U.S. Interstate 95 (Richmond-Petersburg Turnpike); thence
southwardly along the center line of U.S. Interstate 95 (Richmond-Petersburg Turnpike)
to its intersection with Swift Creek, which acts as the boundary line between
Chesterfield County and the City of Colonial Heights; thence along said boundary as
it meanders eastwardly to its intersection with the boundary between Chesterfield
County and Prince George County; thence along this boundary to its intersection with
U.S. Interstate 295, the point and place of beghming.
The voting place for Point of Rocks Voting Precinct shall be the
Maintenance Building at Point of Rocks Park, 201 Point of Rocks Road.
(Cr. 1992)
0500:4093 3
00 070
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGE NDA
MEET lNG DATE:
SUBJECT:
May 27, 1992
ITEM NUMBER:
6.E.9.
APPROVAL OF A ONE-YEAR RENEWAL OF THE JAIL HEALTH
SERVICES AGREEMENT
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
On May 8, 1991, the Board awarded a contract to Dr.
Robert W. Fry for the provision of medical and dental services
to prisoners incarcerated in the Jail during FY92. The
contract was for an initial term of one year, with renewal
options for two additional one-year terms subject to an
escalator clause based on jail usage and the Consumer Price
Index for medical care ("CPI"). As a result of increases in
the CPI, the contract amount during the second year of the
contract will increase from $200,000.00 to $217,200.00, and the
usage component of the renewal rate for'the third year of the
contract, assuming it is renewed again next year, will increase
from $615.00 to $668.00 for each inmate by which average daily
inmate population ("ADP") exceeds 350. ADP during calendar
year 1991 was 315 prisoners. In addition, the Agreement must
be amended to delete the requirement that the Sheriff and the
County be named as additional insureds on Dr. Fry's medical
malpractice insurance policy. Although Dr. Fry is covered by
ATTACHMENTS: YES · NO ;'1
(Continued)
PREPARED BY~
Steven L. Micas
County Attorney
0703:1022.1
SIGNATURE
COUNTY ADM I N I STRATOR
00 07
BOS-9891
AGENDA ITEM
May 27, 1992
Page Two
malpractice insurance, no issuer of malpractice insurance will
name third parties, such as the Sheriff and the County, as
additional insureds.
RECO~4~-DATION: Staff recommends that the Jail Health
Services Agreement with Dr. Fry be renewed for another one-year
term subject to the amendments set forth above concerning
compensation and insurance.
BUDGET AND Y~%/~AG~T CO~ENTS: The FY93 adopted budget
includes funding for the contract period July 1, 1992 through
June 30, 1993.
~r~es ~/ -~. S~egm~ier, Director
Budget and Management
0703:1022.1
0O 072
FIRST RF_aNEWAL AGREEMENT
THIS AGREEMENT is made as of this 30th day of June, 1992, between the
Sheriff of Chesterfield County, Virginia (hereinafter referred to as the "Sheriff"), and
Robert W. Fry, M.D., (hereinafter referred to as "Dr. Fry").
WHEREAS, the Sheriff and Dr. Fry entered into a Jail Health Services
Agreement dated June 30, 1991 (the "Base Agreement") pursuant to which Dr. Fry
agreed to provide all reasonably necessary medical care to individuals under the
custody and control of the Sheriff at the Chesterfield County Jail for the period from
July 1, 1991, through June 30, 1992; and
WHEREAS, the Base Agreement granted the Sheriff an option to renew such
Agreement for the period from July 1, 1992, through June 30, 1993, subject to a
compensation escalator based on the Consumer Price Index medical care component
for the Washington, D.C., Maryland and Virginia region; and
WHEREAS, the Sheriff now desires to exercise such option subject to the
following terms and conditions.
NOW, THEREFORE, for and in consideration of Ten Dollars ($10.00) cash in
hand paid, the mutual agreements contained in the Base Agreement and this First
Renewal Agreement and other good and valuable consideration, the parties agree as
follows:
1.
Section 9.1 of the Base Agreement is hereby amended to read as follows:
9.1 Base Compensation . The Sheriff will pay to Dr. Fry
the annual (base price) sum of $217,200.00 for the second
year of this Agreement, payable in twelve monthly
installments 'of $18,100.00. Dr. Fry will bill the Sheriff on
the fifteenth day of each month immediately preceding the
month for which services will be rendered. The Sheriff
00 073
agrees to pay Dr. Fry on or about the first day of the
month for which services will be rendered. In the event
this Agreement should commence or terminate on a date
other than the first or last day of any calendar month,
compensation to Dr. Fry will be pro-rated accordingly for
the shortened month.
Section 9.3 of the Base Agreement is hereby amended to read as follows:
9.3 Increase in Inmate Population. The parties agree
that the annual base price is calculated upon an average
daily inmate population of from 300 to 350 inmates,
excluding "weekenders". If the daily inmate resident
population average for the preceding calendar year exceeds
350 inmates, then the annual compensation payable to Dr.
Fry by the Sheriff in the next succeeding renewal term shall
be increased by $668.00 for each inmate over 350. If the
daily inmate resident population average for the preceding
calendar year is less than 300 inmates, then the annual
compensation payable to Dr. Fry by the Sheriff in the next
succeeding renewal term shall be decreased by $668.00 for
each inmate under 300. The average daily inmate resident
population shall be calculated by adding the daily inmate
population contained in the Chief Jailer's daily status reports
for the calendar year and dividing such sum by 365 days.
Section 10.1 of the Base Agreement is hereby amended to read as
follows:
10.1 Insurance. At all times during this Agreement, a
professional liability or medical malpractice insurance policy,
as the case may be, shall be in full force and effect
covering Dr. Fry and each of his agents, employees and
subcontractors in the minimum amount of at least one
million dollars per occurrence and two million dollars
aggregate. Prior to the commencement of this Agreement
and on January 1 of each succeeding year, Dr. Fry shah
provide to the Sheriff and the Chesterfield County Risk
Manager certificates of insurance indicating that insurance
policies with coverage of at least the minimum amounts
described in this Agreement are in full force and effect.
Such certificates shall require the insurers to provide the
County's Risk Manager and the Sheriff with thirty (30) days
0703:1031.1
00 07 i
advance written notice in the event of any change, non-
renewal or cancellation of any such insurance, and Dr. Fry
shah also promptly notify the County's Risk Manager and
the Sheriff, in writing, of any change in coverage, reduction
in policy amounts, non-renewal or cancellation of insurance
coverage. 'Notwithstanding any provision herein tO the
contrary, the Sheriff shall be entitled to immediately
terminate this Agreement (effective thirty (30) days after
receipt of notice or earlier by mutual agreement) without
liability inthe event that any insurance coverage is either
changed, cancelled or is insufficient in the sole opinion of
the County's Risk Manager or the Sheriff.
Dr. Fry agrees that, in the event that this Agreement is
terminated for any reason, Dr. Fry will be responsible for
claims made against Dr. Fry or his agents, employees or
subcontractors and/or the Sheriff or the County arising out
of the delivery of medical services rendered by Dr. Fry or
his agents, employees or subcontractors during the time that
this Agreement was in effect, even though such claims may
be f~ed after the termination date of this Agreement.
4. The Sheriff hereby exercises his option to renew the Base Agreement, as
hereby amended, for an additional term of one year, commenCing on July 1, 1992, at
12:01 a.m. (B.D.T.).
5. The Sheriff and Dr. Fry agree that except to the extent modified by this
First Renewal Agreementl the provisions of the Base Agreement are continued in full
force and effect.
Clarence G. Williams, Jr.
Sheriff
Attest:
Date:
0703:1031.1 3 -
00 075
Approved as to form:
Assistant County AttorneY
Robert W. Fry, M.D.
Attest:
Date:
0703:1031.1
00 076
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: May 27, 1992
ITEM NUMBER:
6.E.10.
$1,JB4ECT:
Authorization for County Administrator to Sign
Subordination Agreement for Installment Connection Fee
Contract for Grady C. Pridgen and Shirley C. Pridgen
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
In May, 1991, Grady C. Pridgen and Shirley C. Pridgen of
11751 Rexmoor Drive in Clover Hill Magisterial District applied
to the County for connection to the County's sewer system.
Pursuant to long-standing County policy, the Pridgens were
permitted to pay the $3,600 connection fee in monthly
installments. They executed an installment contract with the
County requiring them to make monthly payments of $116.16 for
three years. The installment contract was recorded as a lien
against the Pridgens' home. At the time that it was recorded,
the lien was a second lien against the property, second in
priority to the Pridgen's home mortgage.
The Pridgens are now refinancing their home by paying off
the first mortgage and recording a new first mortgage.
However, since the installment connection fee contract has
already been recorded as a lien, the new mortgage cannot be
a first mortgage unless the County agrees to subordinate the
installment connection fee contract to the new mortgage. The
bank will not approve the refinancing unless the County agrees
to subordinate the installment contract to the new first
mortgage. ~
PREPARED BY;
Steven L. Micas
County Attorney
ATTACHMENTS: YES [] NO ·
0500:1033.1
SIGNATURE:
COUNTY ADMI NISTRATOR
O0 07'
BOS-9891
AGENDA ITEM
May 27, 1992
Page 2
The Pridgens have made all of the installment payments due
to the County so far under the connection fee contract,
leaving a current balance due to the County of approximately
$2,800. The final payment is due on June 1, 1994. If the
Board approves the subordination agreement, the County will
continue to have the same security for payment of the
connection fee that it had at the time the installment
contract was first entered into and recorded as a lien.
Recommendation: Authorize the County Administrator to
execute an agreement subordinating the County's installment
payment contract to the Pridgens' new first mortgage.
0500:1033.1
O0 O78
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: May 27, 1992
ITEM NUMBER:
6.E.11.
SUBJECT:
Conveyance of a Slope and Drainage Easement to Virginia
Department of Transportation
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
In order to construct and maintain cut and fill slopes, together with
the necessary drainage improvements on County property acquired for
proposed Alberta F. Smith Elementary School, along Bailey Bridge Road
and proposed Deer Run Drive, a slope and drainage easement is needed by
VDOT. This easement is needed in conjunction with proposed Deer Run
Section 7. School Board personnel has reviewed this request, and has
no objections to the request.
RECOMMENDATION
Staff recommends that the Board authorize the Chairman of the Board and
County Administrator to execute the temporary construction easement to
Virginia Department of Transportation.
DISTRICT: Matoaca
ATTACHMENTS: YES I NO []
BY' '
~ssistant Director of
Utilities
SIGNATURE:
COUNTY ADMINISTRATOR
00 07 f
\ ~INITY SKETCH
CONVEYANCE OF A SLOPE AND DRAINAGE EASEMENT TO VIRGINIA
DEPARTMENT OF TRANSPORTATION
HARBOUR '
.S~NG CT
Swift
Clover Hill
~-~,
MOCKINGBIRD\\
; HILL ~-~-~-
CROWN
FAR]
GLEN
NEGA
00
080
Oo o8~
CHESTI='RFI ELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE:
May 27, 1992
ITEM NUMBER'
6.E.12.
SUBJECT:
Approval of Contract for Texaco Station (13400
Midlothian Turnpike) - Wastewater Extension,
Contract Number 90-0412
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Staff requests that the Board of Supervisors approve the
contract for 90-0412, Texaco Station (13400 Midlothian
Turnpike) - Wastewater Extension.
BACKGROUND:
This project includes the extension of 400 L.F.± of 8"
wastewater lines where 240 L.F.± of the total 8" wastewater
extension is considered off-site improvements subject to
refunds under the latest County ordinance. Staff is
recommending approval of the refund.
ATTACHMENTS: YES · NO []
PREPARED BY; / F: (,.E' Be~. ,~~r.
A~S'lS~-aTrt- Di rector
of Utilities
SIGNATURE: ~
COUNTY ADMINISTRATOR
00 082/
Agenda Item
May 27, 1992
Page 2
Developer:
Contractor:
Star Enterprise
M. E. Wilkins, Inc.
Contract Amount: Estimated Total -
Total Estimated County Cost:
Wastewater (Offsite) -
(Refund thru connections)
Estimated Developer Cost:
Code: (Offsite)
$48,150.85
$ 1,465.20
$46,685.65
5N-572V0-E4D
RECOMMENDATION:
Staff recommends that the Board of Supervisors approve this
contract and authorize the County Administrator to execute any
necessary documents.
DISTRICT: Midlothian
O0 088
COUNTY PROJECT # 90-0412
z-SITE
TEXACO - SEWER EXTENSION
O0
084
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: May 27, 1992
ITEM NUMBER:
6.E.13.
SUBJECT:
Request to Quitclaim Portions of 16' Water Easements Across
Property Owned by Johnston-Willis Limited, A Virginia
Corporation
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
Johnston-Willis Limited, A Virginia Corporation has requested the
quitclaim of portions of 16' water easements across their property at
Johnston-Willis Hospital. These easements are no longer needed, due to
the dedication of new easements. This request has been reviewed by
staff and approval is recommended.
RECOg~ENDATIO~:
Staff recommends that the Board authorize the Chairman of the Board and.
County Administrator to execute a quitclaim deed to vacate portions of
16' water easements across property owned by Johnston-Willis Limited, A
Virginia Corporation.
DISTRICT: Midlothian
ATTACHMENTS: YES · NO Ii!
PREPARED BY;,~~~~~'-
J%~dward Beck, Jr.
Assistant Director of
Utilities
SIGNATURE:
COUNTY ADMINISTRATOR
00
BOS-9891
VICINITY SKETCH
s?qu~s~ ~o q~?c,~ ros?~oss o~ ~' ~^?su ~As~ssTs ~cuoss
PROPER2 OWNED BY JOHNSTON-~ILLIS '.M/TED
Villa,
~tr
PLAC~
RI~WT R~
ROBIOUS
GUENOT
- uad
LLAGE
hesterfield \
'l:)wncenter 'i j/
iguenot
TV Towers' ,_~' ~ ~
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087
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
L.
MEETiNGDATE:May 27, 1992 ITEM NUMBER: 6.E.14.a.
,~BJECT: Acceptance of a Parcel of Land along Coalfield Road from Mary
B. Eades
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Staff requests the Board of Supervisors to accept the conveyance of a
parcel of land, containing 0.108 acre, along Coalfield Road from Mary
B. Eades, and to authorize the County Administrator to execute the
necessary deed.
BACKGROUND:
It is the policy of the County to acquire right of way whenever
possible through development to meet the ultimate road width as shown.
on the County Thoroughfare Plan. The dedication of this parcel
conforms to that plan· and will decrease the right of way costs for
road improvements when constructed.
Staff recommends that the Board of Supervisors accept the conveyance of
this parcel and authorize the County Administrator to execute the
necessary deed.
DISTRICT: Midlothian
ATTACHMENTS: YES · NO r'l
k -
PREPARED BY:
· Jr.
Assistant Director of
Utilities
SIGNATURE:
COUNTY Al)MI NISTRATOR
00
ACCEPTANCE Oj~..,A PARCEL OF LAND ALONG C~LFIELD ROAD
FROM 1VIARY B. F~DES
C~- CT ~
= DAN H U RST
, WOODS ~a~.~.~ ~ ~. BUC
~ ~ ~ SEATO
,. ~.~ ~., .. .~'
~ ~ CARRIAGE HILL//
/II , '
O0 O89
PARCEL SHOWN HEI;~'~N JE, NOT WITHIN A SPECIAL FLOOD HAZ,~=~ AREA AS DESIGNATED
BY THE FLOOD INSU,.~ANCE RATE MAP COMMUNITY-PANEL NUMBER ~1OO~..~ OO'2'Z
EFFECTIVE DATE :~- lC -
,.qO' ,~ T,~It~ 7-0
t
O0
09O
CHESTERFIELD COUNTY
BOARO OF SUPERVISORS
AGENDA
MEETING DATE:
SUBJECT:
May 27, 1992
ITEM NUMBER:
6.E.14.b.
Acceptance of a Parcel of Land for Polo Place from
Bellgrade Development Company, L.P.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
Staff requests the Board of Supervisors to accept the conveyance
of a parcel of land, containing 0.748 acre, for Polo Place from
Bellgrade Development Company, L.P., and to authorize the County
Administrator to execute the necessary deed.
BACKGROUND:
Polo Place is intended to be part of the over-all road layout for
the Bellgrade development and dedication of the right of way
conforms to the approved tentative plan.
RECOMMENDATION:
Staff recommends that the Board of Supervisors accept the
conveyance of this parcel and authorize the County Administrator
to execute the necessary deed.
DISTRICT: Midlothian
ATTACHMENTS: YES I NO I'1
PREPARED B<~.* O
J. Edward Beck, Jr.
Assistant Director
of Utilities
SIGNATURE:
NISTRATOR
O0 09
VICINITY ~K~l'~;n
ACCEPTANCE OF A PA~,CEL OF LAND INTERSECTING P~LO PARKWAY FROM
BELL(' .kDE DEYELOPMENT COMPANY~ .P. .
Robio
Robious
Athletic
Complex =
· ::~;iRO ous
QUEENS
COUNTRY
PLACE
RD
~ONT RD
ROBIOUS
O0
092
O0
09~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AG E NDA
MEET lNG DATE:
sUBJECT:
May 27, 1992
ITEM NUMBER;
Refer Attached Ordinance Relating to Variances to the
Planning Commission
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
When the new zoning ordinance was adopted, the ordinance
provided that any property zoned for office, business or
industrial uses which could not develop under the old
development standards would have to be rezoned to a new
classification. Under this provision, any office, business or
industrial property which required a variance from a
development standard under the old zoning ordinance had to be
rezoned to the new zoning ordinance before a variance could be
sought from the Board of Zoning Appeals. Supervisor Colbert
has requested that the attached ordinance which would permit
variances to be granted for property' zoned under the old
ordinance without the need to also rezone the property be
referred to the Planning Cou=nission for its recommendation.
ATTACHMENTS: YES []
0403:1119.1
NO []
PREPARED BY; i
Steven L. Micas
County Attorney
SIGNATURE:
COUNTY ADM I NI STRATOR
AN ORDINANCE TO AMEND THE ORDINANCE ADOI:rrED
APRIL 12, 1989 ENACTING CHAPTER 21.1 AND AM~NDING
CHAPTER 21 OF THE CODE OF THE COUNTY
OF CI-IES~D , 1978, AS AMRNDED, BY AMI~NDING
AND RI~.F. NACTING SECTION I(D) OF SUCH ORDINANCE I~T-ATING TO
VARIANCES FROM THE DEVELOPMI:~NT REGULATIONS
APPLICABLE TO PROPERTY ZONED O, B OR M
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That the ordinance adopted April 12, 1989 enacting Chapter 21.1 and
amending Chapter 21 of the Code of the County of Chesterfield, 1978, as amended,
is amended and reenacted to read as follows:
(1) That the Code of the County of Chesterfield, 1978, as amended,
is amended and reenacted as follows:
0 0 0
D. All property zoned O, B or M on the effective date of this
ordinance, or after such date if a rezoning application was fried with the County prior
to the effective date of this ordinance, may be developed in accordance with Chapter
21, including reasonable deviations from such regulations authorized by the Board of
Zoning Appeals pursuant to Article II of Chapter 21.
O O O
(2) That this ordinance shall be effective on the date of its adoption by the
Board of Supervisors.
0703:1120.1
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
REPORTS
MEETING DATE: May, 27, 1992
REPORT ON: Developer Water and Sewer Contracts
BACKGROUND:
The Board of Supervisors has authorized the County
Administrator to execute water and/or sewer contracts between
the County and the Developer in which no County funds are
involved.
The report is submitted to the Board members so they will be
aware of development utilizing public water and/or sewer
within their districts.
SUMMARY OF INFORMATION:
The following water and sewer contracts were executed by the
County Administrator:
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
89-0849
Pocoshock Ridge Apartments
Phase III Revised
V. Cassel and Pearl R. Adamson, Jr.
Richard L. Crowder Construction Co.
Water - $6,306.90
Dale
ATTACHMENTS: YES I-I
PREPARED BY:
NO ·
~. E. Beck, Jr.
Assistant Director
of Utilities
SIGNATURE:
COUNTY ADM I NI STRATOR
00 105
Agenda Item
May 27, 1992
Page 2
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
90-0301
Poplar Creek, Section C
G.B.S. Holding, Ltd.
Coastline Contractors, Inc.
Water - $14,000.00
Sewer - $20,567.50
Clover Hill
92-0028
Eaglewood, Section 2
The Ashmont Company
J. Steven Chafin, Inc.
Water - $ 4,664.50
Sewer - $ 8,174.94
Midlothian
92-0057
Poplar Creek, Section D
G.B.S. Holding, Ltd.
Coastline Contractors, Inc.
Water - $16,812.50
Sewer - $28,039.50
Clover Hill
O0 106
CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: May 27, 1992
REPORT ON:
Status of General Fund Balance, Reserve for Future
Capital Projects, District Road and Street Light
Funds, Lease Purchases, and School Board Agenda
ATTACHMENI:S: YES m
NO []
SIGNATURE: ....
COUNTY ADMINISTRATOR
00
107
Board
Meeting
Date
07/01/91
08/28/91
10/23/91
05/13/92
CHESTERFIELD COUNTY
GENERAL FUND BALANCE
May 21, 1992
Description
FY92 Beginning Fund
Balance
Loan to Midlothian Vol-
unteer Fire Dept. for
building addition
Appropriated funds for
temporary position in
Planning Dept. for
Riverfront Plan research
contingent upon $150,000
to $250,000 match from
private sector
Continuance of the Regional
Taxicab Service program
through FY93
Amount
( 45,000)
(50,000)
( 14,800)
Balance
$15,426,215
15,381,215
15,331,215
15,316,415
gfbal
O0 108
Page 1 of 2
CHESTERFIELD COUNTY
RESERVE FOR FUTURE CAPITAL PROJECTS
TRADITIONArJ~ FUNDED BY DEBT
May 21, 1992
Board
Meeting
Date
Description
Amount
$2,119,900
1,881,500
FY89 Excess revenue
FY90 Budgeted addition
Designation from June 30,
1989 Fund Balance
11/22/89 Purchase of land-Cogbill Road
12/13/89
Purchase building at 6701
West Krause Road
06/30/90
Budgeted addition of excess
revenue
06/13/90
Purchase medical building for
future library site
06/27/90
Funds to purchase land for
park on Lake Chesdin
06/27/90
Budgeted but not appropriated
funds to purchase land for
school and park sites
FOR FISCAL YEAR '91 BEGINNING JULY 1, 1990
12/12/90
Fill dirt for cover repair
at Fort Darling Landfill
06/30/91
Budgeted addition from FY91
revenues
03/13/91
Designated but not appropriated
funds to cover construction
contract for MH/MR/SA building
if bonds are not sold in
fall, 1991
FOR FISCAL YEAR '92 BEGINNING JULy 1, 1991
07/01/91
Regional Jail Authority as
approved in the FY92 Adopted
Budget (which will be reim-
bursed)
1,500,000
( 630,000)
( 400,000)
2,100,000
(735,000)
( 600,000)
(2,000,000)
Balance
$2,119,900
4,001,400
5,501,400
4,871,400
4,471,400
6,571,400
5,836,400
5,236,400
3,236,400
( 180,000) 3,056,400
4,000,000
(1,806,800)
(1,000,000)
7,056,400
5,249,600
4,249,600
00 109
Page 2 of 2
08/28/91
Provide funding for improve-
ments at Northern Area Landfill
to allow reallocation of
General Fund dollars to
recycling programs
08/28/91
Additional funding for
Bon Air Library expansion
08/28/91
Add back MH/MR building
funds which were previously
deducted for construction
11/27/91
Appropriated funds for T.V.
arraignment equipment but
holding in reserve account
until prices and all costs
are confirmed
03/27/92
Add back funds previously
deducted to purchase land for
school and park sites
03/27/92
Funds designated for interest
costs in FY94 due to acceler-
ated 1988 school bond issue
04/08/92
Designated but not appropriated
funds for Centre Pointe Fire
Station construction in FY95
FOR FISCAL YEAR '93 BEGINNING JULY 1, 1992
04/08/92
FY93 budgeted addition
04/08/92
FY93 Capital Projects (revenue
sharing roads $500,000; indus-
trial access $300,000; drainage
$200,000)
04/08/92
Funds to convert Meadowdale
Boulevard building into Hopkins
Road Library
04/08/92
05/13/92
Funds to construct lights along
portions of Jefferson Davis Hwy (
Funding for emergency access for
Millside subdivision contingent
upon necessary right-of-way
acquisition
rfcip
( 315,000) 3,934,600
( 275,500) 3,659,100
1,806,800
(115,000)
2,000,000
(1,400,000)
(2,314,800)
2,600,000
(1,000,000)
(1,386,500)
500,000)
( 80,000)
5,465,900
5,350,900
7,350,900
5,950,900
3,636,100
6,236,100
5,236,100
3,849,600
3,349,600
3,269,600
00 !10
Z
13.
Z
0
0
Z
Z
Z
Z
O0 !11
Prepared by
Accounting Department
April 30, 1992
SCHEDULE OF CAPITALIZED LEASE PURCHASES
Date
Lease
Purchase
~egan
Description
Original Date
Lease Lease
Purchase Purchase
Amount Ends
Outstanding
Balance
4/30/92
12/83
7/87
10/87
6/88
APPROVKDAND
Copiers
School Telecommunications
Equipment
Jail Addition
Data Processing
Human Services
Courts Building
800 MHz Equip. -
Rescue Squads
800 MHz Equip.
Sheriff
Fire Pumpers
Fire Station Apparatus
and Furnishings
A T & T Phone Equip.
Filing System-
Treasurer
(Unallocated)
$ 30,500 8/92
239,046
245,385
1,839,219
4,489,377
...16,796.019
23,370,000
85,000
140,000
264,000
1,428,000
946,400
40,000
83,600
2,987,000
7/92
12/O1
6/93
3,559
14,309
191,836
1,437,848
3,509,668
13,130,648
18,270,000
28,408
46,572
88,015
248,640
305,486
9,014
0
726,135
0O
112
Date
Lease
Purchase
Began
lO/88
~2/88
3/89
8/89
12/89
lo/9o
Descriptions
School Copier
Airport State Police
Hangar Additions
and County Warehouse
Geographic Information
System ("GIS")
Automated Mapping
System
Data Processing Equipment
Data Processing Equipment
Mental Health, Mental
Retardation and
Substance Abuse
Computer Equipment
TOTAL APPROVED
AND EXECUTED
Original
Lease
Purchase
Amount
$ 21,600
128,800
331,200
460,000
3,095,000
183,430
2,015,570
96,500
$32,498,646
Date
Lease
Purchase
Ends
9/93
12/00
1/98
8/92
1/95
7/93
Outstanding
Balance
~/30/92
$ 8,043
106,349
273,470
379,819
2,650,000
16,947
991,827
50,161
$23,110,800
PENDING APPROVAL AND/OR EXECUTION
None
c:caplease.doc
O0 ].18
CHESTERFIELD COUNTY PUBLIC SCHOOL
CHESTERFIELD, VIRGINIA
May 26, 1992
School AdministratiOnBuilding
The Public Meeting Room
9901Lori Road
Chesterfield, Virginia 23832
SCHOOL BOARD MEMBERS
Jean P. Copeland-Chairman, Matoaca
Timothy Carter Brown-Vice-Chairman, Midlothian
John A. Cardea, M.D., Clover Hill
Elizabeth B. Davis, Dale
Marshall W. Trammell, Jr., Bermuda
5:00 p.m.
7:30 p.m.
Thomas R. Fulghum, Superintendent
AGENDA
5:00 -7:00 P.H.
RETIREMENT RECEPTION FOR EHPLOYEES
SCHOOL ADMINISTRATION BUILDING
7:30 P.M.
REGULAR SCHOOL BOARD HEETING
THE PUBLIC HEETING ROOH
Ae
Call to Order, Roll Call, Flag Salute - Mrs. Copeland, presiding
Acceptance of Minutes
May 12, 1992 (Regular Meeting)
C. Agenda Approval
De
Awards and Recognitions
#131 Naming of Midlothian High School Stadium
#132 RecognitiOn of Virginia School Principals' Week
Superintendent's Report
#125 Capital Projects Status Report
#126 April 1992 Enrollment Update
#127 Annual Employee and Applicant Reports
O0 !14
F. Action Items
1. Consent Agenda
Human Resources
#112 Biannual Affirmative Action Report and Plan
..Instruction
#111 Foreign Language Instructional Media Adoptions
#128 Home Instruction
#133 Family Life Education Revisions
#129 Vocational Advtsory Committee Appointments
Operations and Finance
#130 School Grant Revisions
#118 School Bus Stops: Setting, Maintaining and Community
Involvement
G. Non-Agenda Items
Discussion Agenda. (No public testimony will be accepted on discussion
agenda items.)
I. Announcements, Communications, School Board Comments
Oe
Executive SessiOn (personnel, legal, land/property acquisition,
discipline)
K. Adjournment
General Information
The Chesterfield School Board meets on the second and fourth Tuesday of
each month with the exception of July when it meets on the second Tuesday,
August when it meets on the Fourth Tuesday, November when it meets on the
second Tuesday, and December when it meets on the second Tuesday. The first
meeting of each month begins at 5:00 p.m.; the second meeting of the month
starts at 7:30 p.m. All meetings are open to the public and are held in the
Public Meeting Room, 990! Lori Road, Chesterfield, Virginia. If the place or
time is changed, the public will be notified.
Following is the procedure by which the public may speak before the
school Board at any of the above meetings:
Persons wishing to be heard on action items must notify the
Superintendent's office by 2:00 p.m. on the day of the meeting.
2
O0
Persons who have requested to offer public testimony will be heard
when each item Is considered.
Persons to be heard on non-agenda items will be heard during the
specified section of the meeting.
It is requested that an individual conduct his/her presentation in
three minutes; representatives of a group may speak for five
minutes.
Public delegations. Public delegations or their representatives
are required to submit in writing their request for hearing and
their proposals to the Superintendent at least five days prior to
the meeting at which they wish to be heard.
O0 .11G
CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AGENDA
REPORTS
MEETING DATE; May 27, 1992
REPORT ON: Roads Accepted into the State Secondary System
ATTACHMENTS: YES I NO []
SIGNATURE:
COUNTY ADMINISTRATOR
00
RAY D. PETHTEL
COMMISSIONER
COMMONWEALTH of VIRGINIA
DEPARTMENT OF TRANSPORTATION
1401 EAST BROAD STREET
RICHMOND, 23219
May 6, 1992
Secondary System
Abandonment
Chesterfield County
Board of Supervisors
County of Chesterfield
P. O. Box 40
Chesterfield, VA 23832
MEMBERS OF THE BOARD:
As requested in your resolution dated November 27, 1991, the following
abandonment from the Secondary System of Chesterfield County is hereby approved,
effective April 24, 1992.
ABANDONMENT LENGTH
Route 687 (Statview Lane) - From 0.29 mile North Route 644 to 0.44
mile North Route 644 0.15 Mi
~.S incere ly,
Ray D. Pethtel
Com~i s s ione r
TRANSPORTATION FOR THE 21 ST CENTURY
0 0 l ! 8
CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE:
May 27, 1992
EXECUTIVE SESSION
ITEM NUMBER:
10.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
Executive Session, pursuant to § 2.1-344(a) (7), Code of
Virginia, 1950, as amended, for consultation with legal counsel
regarding probable litigation involving Warren Birdsong.
ATTACHMENTS: YES I
0800:960.1
NO F1
SIGNATURE:
PREPARED BY: ~ . (~~
Steven L. Micas
County Attorney
COUNTY ADM I NI STRATOR
O0:119 f
BOS-9891
MOTION:
SECOND:
DATE:
CERTIFICATION OF EXECUTIVE SESSION
HELD IN CONFORMANCE WITH LAW
WHEREAS, the Board of Supervisors has this day adjourned
into Executive Session in accordance with a formal vote of the
Board, and in accordance with the provisions of the Virginia
Freedom of Information Act; and
WHEREAS, the Virginia Freedom of Information Act effective
July 1, 1989, provides for certification that such Executive
Session was conducted in conformity with law.
NOW, THEREFORE, BE IT RESOLVED that the Board of County
Supervisors does hereby certify that to the best of each
member's knowledge, i) only public business matters lawfully
exempted from open meeting requirements under the Freedom of
Information Act were discussed in the Executive Session to
which this certification 'applies, and ii) only such public
business matters as were identified in the Motion by which the
Executive Session was convened were heard, discussed or
considered by the Board. No member dissents from this certifi-
cation.
Vote:
(by ro].l call)
The Board being polled, the vote was as follows:
AYES:
NAYS:
ABSENT DURING VOTE:
ABSENT DURING MEETING:
**CERTIFIED**
CLERK TO THE BOARD
00 [20
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGE NDA
MEETING DATE: May 27, 1992
ITEM NUMBER;
15.
~UBJECT:
Conduct a Public Hearing for the Appropriation of
Proceeds from Series 1992 A Water and Sewer Refunding
Bonds and Approval of Sale to Authorize the Transaction.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
On February 12, 1992 the Board of Supervisors authorized
staff to make application to the State Council on Debt to
undertake the refunding of $41,342,512 of 1988 Water and
Sewer Revenue Bonds. The State Council on Debt approved
the transaction contingent on the County achieving a 4%
net present value savings on the sale within six months
of their approval date.
On May 20,1992 the County Administrator approved the sale
of $41,342,512 of Water and Sewer Refunding Bonds, Series
1992A, which were bid by Davenport at a true
interest cost of 6.2306%. This refunding transaction
will save the Utility Department $150,000 annually in
debt service costs and results in a net present value
ATTACHMENTS: YES · NO D
Bradford S. Hammer
Deputy County Administrator
for Management Services
SIGNATURE:
COUNTY ADM I NI STRATOR
O0 12 i
BOS-9891
May 2?, 1992
Page 2
savings of $1,582,760 or 5.743% over the term of the
bonds.
To complete the transaction, the Board of Supervisors
need to approve the resolution of sale and appropriate
the proceeds of the sale after a public hearing.
Recommendation: It is recommended that the Board of
Supervisors conduct a public hearing regarding the
appropriation $40,039,896 of Series 1992A Water and
Sewer Refunding bonds proceeds and approve the sale of
the bonds to Davenport at a true interest cost of
6.2306785%.
O0 .122
COUNTY OF CHESTERFIELD, VIRGINIA
FIFTH SUPPLEMENTAL BOND RESOLUTION
AUTHORIZING AND PROVIDING FOR THE
ISSUANCE, SALE AND DELIVERY OF NOT TO EXCEED
$43,000,000 AGGREGATE PRINCIPAL AMOUNT
OF WATER AND SEWER REVENUE REFUNDING BONDS,
SERIF~S 1992A, OF THE COUNTY
OF CHESTERFIELD, VIRGINIA, AND DELEGATING TO
THE COUNTY ADMINIS~TOR CERTAIN POWERS
WITH RESPECT THERETO
ADOPTEr} MAY 13, 1992
TABLE OF CONTENTS
SECTION PAGE
ARTICLE I
DEFINITIONS
1.1 Definitions ................................ 2
ARTICLE H
AUTHORIZATION OF ISSUANCE AND APPROVAL OF SALE OF 1992A BONDS
2.1 Authorization of Issuance of 1992A Bonds ............ 4
2.2 Accreted Value for Capital Appreciation Bonds ......... 5
2.3 Redemption of 1992A Bonds ..................... 5
2.4 Execution and Form of 1992A Bonds; Book-
Entry-Only System ..........................
Approval of Form of Escrow Deposit Agree-
ment and Terms, Conditions and Provisions
Thereof; Execution and Delivery of Escrow
Deposit Agreement; Appointment of Escrow
Agent; Authorization of Subscriptions for
SLGS; Designation of Refunded Bonds for
Redemption ..............................
Official Statement; Certificate Concerning Official
Statement; Ratification; Sale of 1992A Bonds .........
Application of Proceeds of 1992A Bonds ..............
Investment of Funds and Accounts Under Bond
Resolution
Conditions Precedent to Delivery of 1992A
Bonds
Covenant as to Compliance with the 1986 Code ..........
Creation of 1992A Debt Service Reserve Account
in Debt Service Reserve Fund; Amendment of
Def'mition of "Debt Service Reserve
Requirement" Effective When 1985A and 1985B
Bonds Are No Longer Outstanding ................
2.5
2.6
2.7
2.8
2.9
2.10
2.11
7
8
9
9
10
11
11
O0 t24
SECTION
PAGE
ARTICLE HI
MISCELLANEOUS
3.1
3.2
3.3
3.4
Fifth Supplemental Bond Resolution is
a "Supplemental Resolution" Under the
Bond Resolution; 1992A Bonds Are "Bonds"
Under the Bond Resolution .....................
Filing of the Fifth Supplemental Bond
Resolution With Circuit Court ...................
Effect of Article and Section Headings and
Table of Contents ..........................
Effectiveness of This Fifth Supplemental
Bond Resolution ...........................
11
12
12
12
~IT A
EXHIBIT B
EXHIBIT C
Form of Current Coupon Bond ....................
Form of Capital Appreciation Bond .................
Form of Escrow Deposit Agreement ................
A-1
B-1
C-1
-ii-
00 125
COUNTY OF CHESTERFIELD, VIRGINIA
FIFTH SUPPLEMENTAL BOND RESOLUTION
AUTHORIZING AND PROVIDING FOR THE ISSUANCE, SALE
AND DELIVERY OF NOT TO EXCEED $43,000,000 AGGREGATE
PRINCIPAL AMOUNT OF WATER AND SEWER RE~
REFUNDING BONDS, SERIES 1992A, OF THE COUNTY OF
CHESTERFIELD, VIRGINIA, AND DELEGATING TO THE
COUNTY ADMINISTRATOR CERTAIN POWERS WITH RF~PECT
THERETO
WltEREAS, on July 24, 1985, the Board of Supervisors (the "Board") of the
County of Chesterfield, Virginia (the "County"), adopted a resolution, entitled "RESOLUTION
OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA,
AUTHORIZING THE ISSUANCE OF WATER AND SEWER REVENUE BONDS OF THE
COUNTY OF CHESTERFIEI.D, VIRGINIA, AND PROVIDING FOR THE SECURITY OF
THE HOLDERS THEREOF" (hereinafter referred to as the "Bond Resolution"), authorizing the
issuance of the "County of Chesterfield, Virginia, Water and Sewer Revenue Bonds" (hereinafter
referred to as the "Bonds"); and
WI-IF~REAS, on April 13, 1988, the Board adopted a resolution, entitled "THIRD
SUPPLEMENTAL BOND RESOLUTION AUTHORIZING AND PROVIDING FOR THE
ISSUANCE, SALE AND DELIVERY OF $43,872,957.65 AGGREGATE PRINCIPAL
AMOUNT OF WATER AND SEWER REVENUE REFUNDING BONDS, SERIES 1988A,
OF THE COUNTY OF CHESTERFIELD, VIRGINIA" (hereinafter referred to as the "Third
Supplemental Bond Resolution"), authorizing the issuance of the County of Chesterfield,
Virginia, Water and Sewer Revenue Bonds, Series 1988 (the "1988 Bonds"); and
WHEREAS, the Board has determined that it is advisable for the County to
authorize the issuance, sale and delivery of an issue of Bonds to be issued under and pursuant
to the Bond Resolution in the aggregate principal amount of not to exceed $43,000,000 to be
designated as the "County of Chesterfield, Virginia, Water and Sewer Revenue Refunding
Bonds, Series 1992A" (hereinafter defined as the "1992A Bonds"); and
WHEREAS, it is contemplated that the proceeds of the 1992A Bonds, together
with other available moneys of the County, will.be applied to refund and defease in advance of
their stated maturities $27,558,173.20 aggregate principal amount of the 1988 Bonds maturing
on November 1 in each of the years 1999 through 2006, both inclusive, and on November 1,
2010 (hereinafter defined as the "Refunded Bonds" or the "Refunded 1988 Bonds"), and in
connection therewith the County intends to enter into an Escrow Deposit Agreement, dated as
of May 15, 1992 (hereinafter def'med as the "Escrow Deposit Agreement"), by and between the
County and Crestar Bank, Richmond, Virginia, as Escrow Agent; and
WHg~REAS, on February 12, 1992, the Board adopted a resolution, entitled "A
RESOLUIlON OF TI-IE BOARD OF SUPERVISORS OF THE COUNTY OF
CHF_STERFIELD, VIRGINIA, APPROVING THE REFUNDING OF THE COUNTY'S
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OUTSTANDING WATER AND SEWER REVENUE BONDS, SERIES 1988, MATURING
ON NOVEMBER 1, 1999 TO 2006, BOTH INCLUSIVE, AND ON NOVEMBER 1, 2010
AND AUTHORIZING THE COUNTY ADMINISTRATOR AND OTHER COUNTY
OFFICIALS TO S~;K THE APPROVAL OF THE STATE COUNCIL ON LOCAL DEBT
WITH RESPECT TO THE ISSUANCE OF "REFUNDING BONDS" FOR SUCH PURPOSE
PURSUANT TO SECTION 15.1-227.46 OF THE CODE OF VIRGINIA 1950, AND THE
"GUIDgJJNF_.S FOR THE APPROVAL OF REFUNDING BONDS BY THE STATE
COUNCIL ON LOCAL DEBT" ADOPTED BY THE STATE COUNCIL ON LOCAL DEBT
TI-IF~REUNDER", approving the refunding of the Refunded 1988 Bonds in advance of their
stated maturities and authorizing the County Administrator and other appropriate officials of the
County to present a plan of refunding to the State Council on Local Debt (the "State Council")
and to seek the approval of the State Council of the issuance of the 1992A Bonds as refunding
bonds pursuant to Section 15.1-227.46 of the Code of Virginia, 1950 (the "Virginia Code"); and
WHEREAS, on February 19, 1992, the State Council adopted a resolution
approving the issuance of the 1992A Bonds as "refunding bonds" pursuant to Section 15.1-
227.46 of the Virginia Code; and
WHEREAS, it is deemed advisable and in the best interest of the County to
delegate to the County Administrator certain powers with respect to the sale and delivery of the
1992A Bonds;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS
OF THE COUNTY OF CHES~gJ~D, VIRGINIA:
ARTICLE I
DEFINITIONS
SECTION 1.1. Definitions. Unless the context shall clearly indicate some other
meaning, all the words and terms used in this Fifth Supplemental Bond Resolution which are
defined in Article I of the Bond Resolution shall, for the purposes of this Fifth Supplemental
Bond Resolution, have the respective meanings given to them in the Bond Resolution.
Unless the context shall clearly indicate some other meaning, the following terms
shall, for all purposes of the Bond Resolution and of any certificate, resolution or other
instrument amendatory thereof or supplemental thereto (including for all purposes of this Fifth
Supplemental Bond Resolution) and for all purposes of any opinion or instrument or other
document therein mentioned, have the following meanings, with the following definitions to be
equally applicable to both the singular and plural forms of such terms and vice versa:
"Bond Resolution" shall mean the resolution adopted by the Board on July 24,
1985, entitled "RF.3OLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF
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CHESTERFIELD, VIRGINIA, AUTHORIZING THE ISSUANCE OF WATER AND SEWER
REVENUE BONDS OF THE COUNTY OF CHF_,STERFI~LD, VIRGINIA, AND PROVIDING
FOR THE SECURITY OF THE HOLDERS THEREOF".
"Escrow Agent" shall mean Crestar Bank, Richmond, Virginia, as Escrow Agent
under the Escrow Deposit Agreement.
"Escrow Deposit Agreement" shall mean the Escrow Deposit Agreement, dated
as of May 15, 1992, by and between the County and Crestar Bank, Richmond, Virginia, as
Escrow Agent thereunder.
"Fifth Supplemental Bond Resolution" shall mean this Fifth Supplemental Bond
Resolution.
"1992A Bonds" shall mean the Bonds authorized by this Fifth Supplemental Bond
Resolution and issued under the Bond Resolution and this Fifth Supplemental Bond Resolution
at any time Outstanding.
"1986 Code" shall mean the Internal Revenue Code of 1986 and the regulations
promulgated by the United States Department of the Treasury thereunder from time to time.
"Refunded Bonds" or "Refunded 1988 Bonds" shall mean the $27,558,173.20
aggregate principal amount of County of Chesterfield, Virginia, Water and Sewer Revenue
Bonds, Series 1988, maturing on November 1, 1999 through 2006, both inclusive, and on
November 1, 2010.
"Trustee" shall mean Signet Trust Company (formerly Bank of Virginia Trust
Company) as Trustee under the Bond Resolution.
Unless the context shall clearly indicate otherwise or otherwise require (i) all
references in this Fifth Supplemental Bond Resolution to the Bond Resolution (without specifying
in such references any particular article or section of the Bond Resolution) shall be to the Bond
Resolution as amended and supplemented; (ii) all references by number in this Fifth
Supplemental Bond Resolution to a particular article or section of the Bond Resolution shall be
to the article or section of that number of the Bond Resolution, and if such article or section
shall have been amended or supplemented, to such article or section as so amended and
supplemented; and (iii) all references by number in this Fifth Supplemental Bond Resolution to
a particular article or section of the Fifth Supplemental Bond Resolution shall be only to the
article or section of that number of this Fifth Supplemental Bond Resolution.
Whenever used in this Fifth Supplemental Bond Resolution, the words "herein",
"hereinbefore", "hereinafter", "hereof", "hereunder", and other words of similar import, refer
to this Fifth Supplemental Bond Resolution only and to this Fifth Supplemental Bond Resolution
as a whole and not to any particular article, section or subdivision hereof; and the words
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"therein", "thereinbefore", "thereof", "thereunder", and other words of similar import, refer to
the Bond Resolution as a whole and not to any particular article, section or subdivision thereof.
ARTICLE H
AUTHORIZATION OF ISSUANCE AND APPROVAL OF SALE OF 1992A BONDS
SECTION 2.1. Authorization of Issuance of 1992A Bonds. (a) For the purposes
of providing funds (i) for the deposit into the Debt Service Reserve Fund held by the Trustee
of the amount specified in Section 2.7(13) of this Fifth Supplemental Bond Resolution, and (ii)
for the deposit with the Escrow Agent under the Escrow Deposit Agreement of the amount
specified in Section 2.7(c) of this Fifth Supplemental Bond Resolution for application, together
with other available moneys of the County, to refund in advance of their stated maturities and
defcase the Refunded Bonds, there are hereby authorized to be issued, and shall be issued, under
and secured by the Bond Resolution, including this Fifth Supplemental Bond Resolution, an issue
of Bonds in the aggregate principal amount of not to exceed $43,000,000, to be designated as
the "County of Chesterfield, Virginia, Water and Sewer Revenue Refunding Bonds, Series
1992A" (herein defined and referred to as the "1992A Bonds").
(b) The 1992A Bonds maturing on November 1 in the years 1992 through
2002, both inclusive (the "Current Coupon Bonds"), shall be dated as of May 15, 1992; shall
be issued in fully registered form; shall be in the denomination of $5,000 or any integral
multiple thereof; and shall be numbered or lettered, or both, as shall be determined by the
Trustee, which numbers or letters shall have the letter "R" prefixed thereto. The Current
Coupon Bonds shall mature and become due and payable on November 1 in each of the years
1992 through 2002 and in the principal amounts determined by the County Administrator, and
shall bear interest from their date at the rates per annum determined by the County
Administrator, payable on November 1, 1992 and semiannually on each November 1 and May
1 thereafter.
(c) The 1992A Bonds maturing on November 1 in the years 2003 through
2010, both inclusive (the "Capital Appreciation Bonds"), shall be dated as of the date of their
of delivery, shall be issued in fully registered form and shall be numbered or lettered, or both,
as shall be determined by the Trustee, which numbers or letters shall have the Letter "R"
preferred thereto. The Capital Appreciation Bonds shall mature and become due and payable
on November 1 in each of the years 2003 through 2010 and in the principal amounts as shall be
determined by the County Administrator, shall be of the minimum denominations and integral
multiples thereof and shall bear interest payable at maturity in the amounts per minimum
denomination as shall be determined by the County Administrator.
(d) Subject to the provisions of Section 2.4 hereof, principal of each 1992A
Bond and interest on each Capital Appreciation Bond shall be payable to the registered owner
thereof at the principal office of the Trustee upon presentation and surrender of the 1992A Bond,
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and interest on each Current Coupon Bond shall be paid by the Trustee as Paying Agent for the
1992A Bonds to the registered owner thereof as shown on the books of registry maintained by
the Trustee as Registrar for the 1992A Bonds, as of the fifteenth (15th) day of the calendar
month next preceding each interest payment date.
(e) Subject to the provisions of Section 2.4 hereof, the 1992A Bonds shall be
exchangeable for other 1992A Bonds in fully registered form, all as provided in Section 3.3 of
the Bond Resolution. The 1992A Bonds may contain such variations, omissions and insertions
as are incidental to such differences in their numbers, denominations and forms.
(f) The Trustee is hereby appointed as the Registrar and the Paying Agent for
the 1992A Bonds.
SECTION 2.2. Accreted Value for Capital Appreciation Bonds. The Accreted
Value for each Capital Appreciation Bond shall be the original principal amount of each Capital
Appreciation Bond maturing on November 1 in each of the years 2003 through 2010, both
inclusive, together with interest thereon compounded semiannually. The Accreted Value shall
be, as of any date of computation, an amount equal to the sum of the principal amount of such
Capital Appreciation Bond and the interest accrued on such Capital Appreciation Bond from its
dated date to the May 1 or November 1 immediately preceding the date of computation or the
date of computation if a May 1 or November 1. Such interest shall accrue at the rate per annum
based on the yield at which the Capital Appreciation Bonds were initially offered to the public
compounded on November 1, 1992 and semiannually thereafter on May 1 or November 1 of
each year, plus, with respect to payment upon redemption of the Capital Appreciation Bonds,
ff such date of computation shall not be a May 1 or November 1, a portion of the difference
between the Accreted Value as of the immediately preceding May 1 or November 1 and the
Accreted Value as of the immediately succeeding May 1 or November 1 calculated based upon
an assumption that Accreted Value accrues during any semiannual period in equal daily amounts
on the basis of a 360-day year.
SECTION 2.3. Redemption of 1992A Bonds. The 1992A Bonds shall not be
subject to redemption prior to their stated maturities.
SECTION 2.4. Execution and Form of 1992A Bonds; Book-Entry-Only System.
(a) The 1992A Bonds shall be executed and authenticated in the manner and with the effect set
forth in Section 3.10 of the Bond Resolution.
(b) The 1992A Bonds shall be issuable in the form, denominations and
maturities and with the interest rates and redemption provisions specified in Section 2.1 of this
Fifth Supplemental Bond Resolution.
(c) CUSIP identification numbers shall be printed on the 1992A Bonds, but
such numbers shall not be deemed to be a part of the 1992A Bonds or a part of the contract
evidenced thereby and no liability shall hereafter attach to the County or any of the officers or
agents thereof because of or on account of such CUSIP identification numbers.
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(d) The 1992A Bonds shall be issued, upon initial issuance, in fully registered
form and registered in the name of Cede & Co., a nominee of The Depository Trust Company,
New York, New York ("DTC"), as registered owner of the 1992A Bonds, and immobilized in
the custody of DTC. One fully registered 1992A Bond for the principal amount of each maturity
shall be registered to Cede & Co. Beneficial owners of 1992A Bonds shall not receive physical
delivery of 1992A Bonds. Individual purchases of 1992A Bonds may be made in book-entry
form only in principal amounts of $5,000 and integral multiples thereof. Principal, premium,
if any, and interest payments on the 1992A Bonds shall be made to DTC or its nominee as
registered owner of such 1992A Bonds on the applicable payment date.
Transfers of principal, premium, if any, and interest payments to the participants
of DTC, which include securities brokers and dealers, banks, trust companies, clearing
corporations and certain other organizations (the "Participants") shall be the responsibility of
DTC. Transfers of principal, premium, if any, and interest payments to beneficial owners of
the 1992A Bonds by the Participants is the responsibility of the Participants and other nominees
of such beneficial owners. The Trustee shall notify DTC of any notice required to be given
pursuant to the Bond Resolution, as supplemented by this Fifth Supplemental Bond Resolution,
not less than fifteen (15) calendar days prior to the date upon which such notice is required to
be given; provided that the failure to provide such notice to DTC shall not invalidate any action
taken or notice given by the Trustee hereunder.
Transfers of ownership interests in the 1992A Bonds shall be made by DTC and
its Participants, acting as nominees of the beneficial owners of the 1992A Bonds, in accordance
with rules specified by DTC and its Participants. The Trustee makes no assurances that DTC,
its Participants or other nominees of the beneficial owners of the 1992A Bonds shall act in
accordance with such rules or on a timely basis.
(e) Replacement 1992A Bonds (the "Replacement 1992A Bonds") shall be
issued directly to beneficial owners of 1992A Bonds rather than to DTC, or its nominee, but
only in the event that:
(i) DTC determines not to continue to act as securities depository for the
1992A Bonds; or
(ii) The Trustee has advised DTC of its determination that DTC is incapable
of discharging its duties; or
(iii) The Trustee has determined that it is in the best interest of the beneficial
owners of the 1992A Bonds not to continue the book-entry system of transfer.
Upon occurrence of the events described in clause (i) or (ii) above the Trustee shall attempt to
locate another qualified securities depository. If the Trustee fails to locate another qualified
securities depository to replace DTC, the Trustee shall execute and deliver Replacement 1992A
Bonds substantially in the appropriate forms set forth in Exhibit A and Exhibit B attached hereto
to the Participants. In the event the Trustee makes the determination noted in clause (ii) or (iii)
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above (the Trustee undertakes no obligation to make any investigation to determine the
occurrence of any events that would permit the Trustee to make any such determination) and has
made provisions to notify the beneficial owners of 1992A Bonds by mailing an appropriate notice
to DTC, the Trustee shall execute and deliver Replacement 1992A Bonds substantially in the
appropriate forms set forth in Exhibit A and Exhibit B attached hereto to any Participants
malting a request for such Replacement 1992A Bonds. The Trustee shall be entitled to rely on
the records provided by DTC as to the Participants entitled to receive Replacement Certificates.
Principal of and premium, if any, and interest on the Replacement 1992A Bonds shall be payable
as provided in Section 2.1(d) hereof, and such Replacement 1992A Bonds will be transferable
and exchangeable in accordance with Sections 3.3 through 3.6, inclusive, of the Bond
Resolution.
(f) The 1992A Bonds shall be in substantially the forms set forth in Exhibit
A and B attached hereto.
SECTION 2.5. Approval of Form of Escrow Deposit Agreement and Terms,
Conditions and Provisions Thereof; Execution and Delivery of Escrow Deposit Agreement;
Appointment of Escrow Agent; Authorization of Subscriptions for SLGS; Designation of
Refunded Bonds for Redemption. (a) The form of the Escrow Deposit Agreement presented to
and fried with the minutes of the meeting of the Board at which this Fifth Supplemental Bond
Resolution is being adopted, a copy of the form of which is attached to this Fifth Supplemental
Bond Resolution as Exhibit C, and the terms, conditions and provisions thereof, are hereby
approved, ratified and conf'mned by the Board, and the County Administrator and the Deputy
County Administrator, or either of them, is hereby authorized and directed to execute and
deliver to the Escrow Agent the Escrow Deposit Agreement in such form, together with such
changes as shall be approved by the County Administrator and the Deputy County
Administrator, or either of them, upon the advice of counsel (including the County Attorney and
Bond Counsel), such approval to be conclusively evidenced by their execution thereof. The
Trustee is hereby authorized and directed to withdraw from the Debt Service Fund and the Debt
Service Reserve Fund and to transfer to the Escrow Agent for deposit into the Escrow Deposit
Fund the amounts required to be deposited therein from sources other than proceeds of the
1992A Bonds.
(b) The appointment of Crestar Bank as Escrow Agent under the Escrow
Deposit Trust Agreement is hereby approved, ratified and conf'mned by the Board.
(c) The County Administrator and the Deputy County Administrator, or either
of them, are hereby authorized to execute, on behalf of the County, subscriptions for United
States Treasury Obligations - State and Local Government Series, if such are to be purchased
by the Escrow Agent from moneys deposited in the 1992A Escrow Deposit Fund created and
established under the Escrow Deposit Agreement. Any United States Treasury Obligations
purchased from moneys deposited in the 1992A Escrow Deposit Fund shall be held by the
Escrow Agent under and in accordance with the provisions of the Escrow Deposit Agreement.
The County Administrator and the Deputy County Administrator, or either of them, are hereby
authorized to execute, on behalf of the County, the instruments required to be executed on behalf
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of the County in connection with the other investments contemplated by the Escrow Deposit
Agreement.
(d) The Board hereby designates the Refunded 1988 Bonds for redemption on
November 1, 1998 in accordance with the provisions of Section 8(b) of the Escrow Deposit
Agreement.
SECTION 2.6. Official Statement; Certificate Concerning Official Statement;
Ratification; Sale of 1992A Bonds. (a) The Chairman of the Board of Supervisors and the
County Administrator are hereby authorized and directed to execute and deliver to the purchasers
of the 1992A Bonds an Official Statement of the County, relating to the 1992A Bonds (the
"Official Statement"), in substantially the form of the Preliminary Official Statement, presented
to the meeting of the Board at which this Fifth Supplemental Bond Resolution is being adopted,
after the same has been completed by the insertion of the maturities, interest rates, and other
details of the 1992A Bonds and by making such other insertions, changes or corrections as the
Chairman of the Board of Supervisors and the County Administrator, based on the advice of the
County's financial advisors and legal counsel (including the County Attorney or Bond Counsel),
deem necessary or appropriate; and the Board hereby authorizes the Official Statement and the
information contained therein to be used by the purchasers in connection with the sale of the
1992A Bonds. The Preliminary Official Statement is "deemed f'mal" for purposes of Rule 15c2-
12 promulgated by the Securities and Exchange Commission pursuant to the Securities Exchange
Act of 1934. The County Administrator, the Director of Accounting and the County Attorney
are hereby authorized and directed to execute on behalf of the County and deliver to said
purchaser certificates in substantially the form referred to in the Official Statement under the
caption "Certificates Concerning Official Statement".
(b) The County Administrator, the Deputy County Administrator and other
officers and employees of the County are hereby authorized to cause to be published the
Summary Notice of Sale of the 1992A Bonds in The Bond Buyer on a date selected by the
County Administrator, and to be prepared and distributed the Preliminary Official Statement,
the Detailed Notice of Sale and the Official Proposal Form relating to the 1992A Bonds, and the
terms, condition and provisions thereof as f'fled with the minutes of the meeting at which this
resolution is being adopted, are hereby approved, ratified and confh-med by the Board. All
actions and proceedings heretofore taken by the Board, the County Administrator, the Deputy
County Administrator and the other officers, employees, agents and attorneys of the County in
connection with the issuance and sale of the 1992A Bonds, are hereby ratified and confirmed.
(c) The 1992A Bonds shall be sold at public sale on a date to be selected by
the County Administrator. The County Administrator is hereby authorized to award the 1992A
Bonds to the best bidder therefor. The Current Coupon Bonds shall be sold at the price of not
less than 99 % of the principal amount thereof, plus accrued interest thereon from their date to
the date of delivery of the 1992A Bonds. The 1992A Bonds shall be sold at an effective interest
rate of not more than 7 %. The award shall be made on the basis set forth in the Detailed Notice
of Sale.
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SECTION 2.7. Application of Proceeds of 1992A Bonds. The proceeds of sale
of the 1992A Bonds received by the County shall be applied as follows:
(a) an amount equal to the accrued interest on the 1992A Bonds from their
date to the date of the delivery thereof and payment therefor shall be deposited with the
Trustee in the Debt Service Fund in accordance with the provisions of the Bond
Resolution and applied on November 1, 1992 to the payment of the interest payable on
the 1992A Bonds on such date;
(b) an amount, less other available moneys in the Debt Service Reserve Fund,
equal to the Debt Service Reserve Requirement for the 1992A Bonds shall be deposited
with the Trustee in the Debt Service Reserve Fund in accordance with the provisions of
the Bond Resolution and Section 2.11 of this Fifth Supplemental Bond Resolution;
(c) the amount required to be deposited into the Escrow Deposit Fund to provide
for the refunding in advance of their stated maturities and defeasance of the Refunded
1988 Bonds shall be deposited with the Escrow Agent under the Escrow Deposit
Agreement and applied, together with other available moneys of the County so deposited
thereunder, as provided therein; and
(d) the balance of the proceeds of the 1992A Bonds shall be deposited with
the Treasurer of the County and applied to the payment of the costs of issuance of the
1992A Bonds.
SECTION 2.8. Investment of Funds and Accounts Under Bond Resolution. In
accordance with Section 5.11 (c)(i) of the Bond Resolution, it is hereby provided that all income
or interest earned and gains realized in excess of losses suffered by a Fund or Account held by
the Trustee or the Treasurer under the Bond Resolution and allocable to the 1992A Bonds due
to the investment thereof shall be deposited into the Construction Fund for credit to the
Construction Account therein up to the date the Certificate referred to in Section 4.3(b) of the
Bond Resolution shall be delivered with regard to the 1985 Expansion, and (ii) thereafter shall
be deposited into the Rebate Fund to the extent required to enable the County to comply with
the arbitrage rebate requirements of the 1986 Code and, after any such deposit into the Rebate
Fund, into the Revenue Fund as Revenues of the System.
SECTION 2.9. Conditions Precedent to Delivery of 1992A Bonds. In
compliance with the conditions precedent to the delivery of the 1992A Bonds prescribed in
Sections 2.4 and 2.5 of the Bond Resolution, the 1992A Bonds shall be delivered only upon
receipt by the Trustee of:
(1) a copy of this Fifth Supplemental Bond Resolution authorizing the 1992A
Bonds, certified by the Clerk of the Board of Supervisors or an Authorized Officer of the
County, by which or pursuant to which the terms of the 1992A Bonds are specified, which Fifth
Supplemental Bond Resolution contains f'mdings and determinations of the Board that no default
exists in the payment of the principal of or interest and premium, if any, on any Bond, and that
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all mandatory redemptions, if any, of Bonds required to have been made under the terms the
Bond Resolution or any Supplemental Resolution shall have been made;
(2) a Bond Counsel's Opinion to the effect that (i) this Fifth Supplemental
Bond Resolution has been duly and lawfully adopted and is in full force and effect; (ii) the Bond
Resolution has been duly and lawfully adopted by the County and is valid and binding upon, and
enforceable against, the County (except to the extent that the enforceab'flity thereof may be
subject to judicial discretion, to the exercise of the sovereign police powers of the
Commonwealth of Virginia and the constitutional powers of the United States of America and
to valid bankruptcy, insolvency, reorganization, moratorium and other laws affecting the relief
of debtors); (iii) the Bond Resolution creates the valid pledge which it purports to create of the
Revenues and of moneys and securities on deposit in any of the Funds established hereunder
subject to the application thereof to the purposes and on the conditions permitted by the Bond
Resolution; and (iv) upon the execution and delivery thereof, the 1992A Bonds will have been
duly and validly authorized and issued in accordance with the Bond Resolution;
(3) a written order as to the delivery of the 1992A Bonds and the application
of the 1992A Bond proceeds, signed by an Authorized Officer of the County;
(4) a Certificate of the Director of Budget that the 1992A Bonds are issued
in compliance with the provisions of Section 7.il(c) of the Bond Resolution, which Certificate
shall be accompanied by afl Accountant's Certificate conf'uTning the calculations set forth in such
Certificate of the Director of Budget with respect to the amounts of Revenues, Operating
Expenses, Debt Service and Debt Service/Additional Bonds; and
(5) in satisfaction of the requirements of Section 2.5 of the Bond Resolution,
an executed original of the Escrow Deposit Agreement, which contains instructions as to the
payment of redemption of the Refunded Bonds, together with instructions as to the giving of
notice of redemption of the Refunded Bonds.
SECTION 2.10. Covenant as to Compliance with 1986 Code. The County
hereby covenants and agrees to comply with the provisions of Sections 103 and 141-150 of the
1986 Code applicable to the 1992A Bonds throughout the term of the 1992A Bonds.
SECTION 2.11. Creation of 1992A Debt Service Reserve Account in Debt
Service Reserve Fund; Amendment of Definition of "Debt Service Reserve Requirement"
Effective When 1985A and 1985B Bonds Are No Longer Outstanding. (a) There is hereby
created and established in the Debt Service Reserve Fund held by the Trustee an account
designated as the "1992A Debt Service Reserve Account". From the proceeds of the 1992A
Bonds required to be deposited into the Debt Service Reserve Fund pursuant to Section 2.7(b)
hereof and other available moneys in the Debt Service Reserve Fund, there shall be credited to
the 1992A Debt Service Reserve Account an amount equal to the Debt Service Reserve
Requirement for the 1992A Bonds. The 1992A Debt Service Reserve Account shall be available
only to pay Debt Service on the 1992A Bonds.
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(b) Effective at such time no 1985A Bonds or 1985B Bonds are Outstanding under
the Bond Resolution, clause (i) of the first sentence of the definition of the term "Debt Service
Reserve Requirement" in the Bond Resolution is hereby amended such that, with respect to any
Series of Bonds which bear interest at a fixed rate, the Debt Service Reserve Requirement shall
mean an amount equal to the lesser of (i) ten percent (10%) of the proceeds of such Series of
Bonds, and (ii) the maximum amount payable in any current or future Fiscal Year for the
payment of Debt Service on such Series of Bonds.
ARTICLE Ill
MISCELLANEOUS
SECTION 3.1. Fifth Supplemental Bond Resolution is a "Supplemental
Resolution" Under the Bond Resolution; 1992A Bonds Are "Bonds" Under the Bond Resolution.
(a) This Fifth Supplemental Bond Resolution is adopted pursuant to Sections 2.4 and 2.5 and
Article VIII of the Bond Resolution. This Fifth Supplemental Bond Resolution (1) supplements
the Bond Resolution; (2) is hereby found, determined and declared to constitute and to be a
"Supplemental Resolution" within the meaning of the quoted words as de£med and used in the
Bond Resolution; and (3) is adopted pursuant to and under the authority of the Bond Resolution.
(b) The 1992A Bonds are hereby found, determined and declared to constitute
and to be "Bonds" within the meaning of the quoted words as def'med and used in the Bond
Resolution. The 1992A Bonds shall be entitled to the benefits, security and protection of the
Bond Resolution, equally and proportionately with any other Bonds heretofore or hereafter issued
thereunder; shall be payable from the Revenues on a parity with all Bonds heretofore or
hereafter issued under the Bond Resolution; shall rank pari passu with all Bonds heretofore or
hereafter issued under the Bond Resolution; and shall be equally and ratably secured with all
Bonds heretofore or hereafter issued under the Bond Resolution by a prior and paramount lien
and charge on the Revenues, without priority or distinction by reason of series, number, date,
date of sale, date of issuance, date of execution and authentication or date of delivery; all as is
more fully set forth in the Bond Resolution. It is hereby further found, determined and declared
that no default exists in the payment of the principal of or interest and premium, if any, on any
Bond issued under the Bond Resolution and that all mandatory redemptions, if any, of Bonds
required to have been made under the terms of the Bond Resolution or any Supplemental
Resolution have been made.
SECTION 3.2. Filing of thin Fifth Supplemental Bond Resolution with Circuit
Court. The County Attorney be and hereby is authorized and directed to f'fle a copy of this Fifth
Supplemental Bond Resolution, certified by the Clerk of the Board to be a true and correct copy
thereof, with the Circuit Court of the County of Chesterfield, Virginia.
SECTION 3.3. Effect of Article and Section Headings and Table of Contents.
The headings or titles of articles and sections hereof, and any table of contents appended hereto
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or copies hereof, shall be for convenience of reference only and shall not affect the meaning or
construction, interpretation or effect of this Fifth Supplemental Bond Resolution.
SECTION 3.4. Effectiveness of This Fifth Supplemental Bond Resolution. Fifth
Supplemental Bond Resolution shall be effective from and after the adoption hereof by the
Board.
ssfn:va92-O29:b :\5th-supp.O1
998.1
- 12-
00 .1.37
SCHEDULE OF PAYMENT OF INTEREST AND
REDEMPTION PRICES OF THE REFUNDED BONDS
Date
Payment Due
Imerest Redemption Total Debt
Due Price Service Due
ssfn:va92-O29:b :appen-a.eda
999.1
O0 ! 38
EXHIBIT A
FORM OF CURRENT COUPON BOND
UNITED STATES OF AMERICA
COMMONWEALTH OF VIRGINIA
COUNTY OF CHESTERFIELD
WATER AND SEWER REVENUE REFUNDING BOND,
SERW~S 1992A
REGISTERED
No. R-
INTEREST RATE:
MATURITY DATE:
DATE OF BOND:
REGISTERED
$
CUSIP NO.:
% 166409
REGISTERED HOLDER:
PRINCIPAL SUM:
The County of Chesterfield (hereinafter referred to as the "County"), a political
subdivision of the Commonwealth of Virginia, for value received, hereby acknowledges itself
indebted and hereby promises to pay to the Registered Holder (named above), or registered
assigns, but solely from the Revenues and moneys pledged to the payment hereof hereinafter
specified and not otherwise, on the Maturity Date (specified above) unless this Bond shall have
been called for previous redemption and payment of the redemption price shall have been duly
made or provided for, the Principal Sum (specified above), and to pay interest on such Principal
Sum, but solely from such Revenues and moneys pledged to the payment hereof hereinafter
specified and not otherwise, on the first day of November, 1992 and semiannually on the first
day of May and the first day of November of each year thereafter (each such date is hereinafter
referred to as an "interest payment date"), from the date hereof or from the interest payment
date next preceding the date of authentication hereof to which interest shall have been paid,
unless such date of authentication is an interest payment date, in which case from such interest
payment date, or unless such date of authentication is within the period from the sixteenth (16th)
day to the last day of the calendar month next preceding the following interest payment date, in
which case from such following interest payment date, such interest to be paid until the maturity
or redemption hereof at the Interest Rate (specified above) per annum, by check or draft mailed
by the Registrar hereinafter mentioned to the Registered Holder in whose name this Bond is
registered upon the books of registry of the County kept by the Registrar as of the close of
business on the fifteenth (15th) day (whether or not a business day) of the calendar month next
-1-
O0 ! 39
preceding each interest payment date at the address of the Registered Holder hereof as it appears
on such books of registry.
The principal of and premium, if any, on this Bond are payable on presentation
and surrender hereof at the principal office of Signet Trust Company, as Registrar, in the City
of Richmond, Virginia. Both principal of and premium, if any, and interest on this Bond are
payable in such coin or currency of the United States of America as at the respective dates of
payment thereof is legal tender for public and private debts.
This Bond is one of a duly authorized Series of Bonds (herein referred to as the
"Bonds") of the aggregate principal amount of Dollars
($ ) of like date, denomination and tenor herewith except for number, interest rate,
maturity and redemption provisions, and is issued under and pursuant to and in full compliance
with the Constitution and statutes of the Commonwealth of Virginia, including Chapter 5.1 of
Title 15.1 of the Code of Virginia, 1950 (the same being the Public Finance Act of 1991), a
resolution duly adopted on July 24, 1985 by the Board of Supervisors of the County, entitled
"RESOL~ON OF THE BOARD OF SUPERVISORS OF THE COUNTY OF
CItF~TERFIFJ~D, VIRGINIA, AUTHORIZING THE ISSUANCE OF WATER AND SEWER
REVENUE BONDS OF THE COUNTY OF CHESTERFIRLD, VIRGINIA, AND PROVIDING
FOR THE SECURITY OF THE HOLDERS THEREOF" and a resolution duly adopted by such
Board on May 13, 1992, entitled "FIFTH SUPPLEMENTAL BOND RESOL~ON
AUTHORIZING AND PROVIDING FOR THE ISSUANCE, SALE AND DRLIVERY OF NOT
TO EXCR~D $43,000,000 AGGREGATE PRINCIPAL AMOUNT OF WATER AND SEWER
REVENUE REFUNDING BONDS, SERIES 1992A, OF THE COUNTY OF CHESTERFIELD,
VIRGINIA AND DELEGATING TO THE COUNTY ADMINISTRATOR CERTAIN POWERS
WITH RF_~PECT THERETO" (such resolutions being herein referred to collectively as the
"Bond Resolution").
The Bonds are issued to f'mance the costs of refunding a portion of the Water and
Sewer Revenue Refunding Bonds, Series 1988, of the County, in advance of their stated
maturities. Of the Bonds of the Series of which this Bond is one $ principal amount
maturing on November 1, 1992 through 2002, both inclusive, are current coupon bonds (the
"Current Coupon Bonds") bearing interest payable on November 1, 1992 and semiannually
thereafter at the rates of interest per annum stated therein, and $ principal amount
maturing on November 1, 2003 through 2010 are capital appreciation bonds (the "Capital
Appreciation Bonds") bearing interest compounded on November 1, 1992 and semiannually
thereafter and payable at maturity. The Bonds and the interest thereon are payable solely from,
and secured equally and ratably with other bonds which may have heretofore been issued or may
hereafter be issued on a parity therewith under the Bond Resolution outstanding from time to
time solely by a lien and charge on, the Revenues (as defined in the Bond Resolution) derived
from the operation of the County's water and sewer system (the "System"), subject to the prior
payment from such Revenues of the Operating Expenses of the System, and from moneys held
in the funds and accounts created and established under the Bond Resolution pledged to the
payment thereof. The Bond Resolution provides that the bonds issued thereunder shall not be
2
O0 ! 40
deemed to constitute full faith and credit general obligations of the County for which there is a
right to compel the exercise of the ad valorem taxing power of the County.
Reference is hereby made to the Bond Resolution, to all of the provisions of
which any Registered Holder of this Bond by his acceptance hereof hereby assents, for
de~mitions of terms; the description of and the nature and extent of the security for the bonds
issued under the Bond Resolution, including this Bond; the description of the System; the
description of the Revenues and the moneys held in the funds and accounts created and
established under the Bond Resolution pledged to the payment of the interest on and principal
of the bonds issued under the Bond Resolution, including this Bond; the nature and extent and
manner of enforcement of the pledge; the covenants of the County as to the fixing, establishing,
maintaining and revising of rates and charges for the provision and sale of water and sewer
services of the System; the covenants of the County as to the collection, deposit and application
of the Revenues of the System; the conditions upon which other bonds may hereafter be issued
under the Bond Resolution payable on a parity with this Bond from the Revenues of the System
and equally and ratably secured herewith; the rights, duties and obligations of the County; the
provisions discharging the Bond Resolution as to this Bond and the lien and pledge of this Bond
on the Revenues of the System if there shall have been deposited in accordance with the
provisions of the Bond Resolution on or before the maturity or redemption hereof moneys
sufficient to pay the principal hereof and the interest hereon to the maturity or redemption date
hereof, or certain specified securities maturing at such times and in such amounts which,
together with the earnings thereon, would be sufficient for such payment, or a combination of
both such moneys and securities; and for the other terms and provisions of the Bond Resolution.
The Bonds of the Series of which this Bond is one are not subject to redemption
prior to their stated maturities.
Subject to the limitations and upon payment of the charges, if any, provided in
the proceedings authorizing the Bonds of the Series of which this Bond is one, this Bond may
be exchanged at the principal office of the Registrar for a like aggregate principal amount of
Bonds of other authorized principal amounts and of the Series of which this Bond is one. This
Bond is transferable by the Registered Holder hereof, in person or by his attorney duly
authorized in writing, at the principal office of the Registrar but only in the manner, subject to
the limitations and upon payment of the charges, if any, provided in the proceedings authorizing
the Bonds of the Series of which this Bond is one, and upon the surrender hereof for
cancellation. Upon such transfer a new Bond or Bonds of authorized denominations and of the
same aggregate principal amount of the Series of which this Bond is one will be issued to the
transferee in exchange herefor.
This Bond shall not be valid or obligatory unless the certificate of authentication
hereon shall have been manually signed by an authorized signator of the Registrar.
It is hereby certified, recited and declared that all acts, conditions and things
required to have happened, to exist and to have been performed precedent to and in the issuance
of fi-ds Bond and the Series of which it is one, have happened, do exist and have been performed
-3-
O0 141
in regular and due time, form and manner as required by law, and that the Bonds of the Series
of which this Bond is one do not exceed any constitutional or statutory limitation of
indebtedness.
IN WlTNF_~S WHEREOF, the County, by its Board of Supervisors, has caused
this Bond to be signed by the Chairman and the Clerk of such Board, by their manual or
facsimile signatures, and the corporate seal of the County to be impressed or imprinted hereon,
and this Bond to be dated the fifteenth (15th) day of May, 1992.
[Facsimile of Seal of the County]
[Facsimile Signature of Clerk
of the Board of Supervisors]
[Facsimile Signature of Chairman
of the Board of Supervisors]
Clerk of the Board of
Supervisors
Chairman of the Board of
Supervisors
(FORM OF CERTWICATE OF AUTHENTICATION)
CERTIFICATE OF AUTHENTICATION
This Bond is one of the Bonds delivered pursuant to the within-mentioned
proceedings.
SIGNET TRUST COMPANY, REGISTRAR
By:
Authorized Signature
Dated:
-4-
O0 .! 42
(FORM OF ASSIGNMENT)
ASSIGNMENT
For value received, the undersigned hereby sell(s), assign(s) and transfer(s) unto
(Please print or type name and address, including postal zip code, of transferee)
PLEASE INSERT SOCIAL SECURITY
OR OTHER TAX IDENTIFYING NUMBER
OF TRANSFEREE:
the within Bond and all rights thereunder, and hereby irrevocable constitutes and appoints
, attorney, to transfer such Bond on the
books kept for the registration thereof, with full power of substitution in the premises.
Dated:
Signature(s) Guaranteed
NOTICE: Signature (s) must be
guaranteed by a member fu'm of
The New York Stock Exchange,
Inc. or a commercial bank or
trust company.
(Signature(s) of Registered
Holder)
NOTICE: The signature(s) above
must correspond with the name
of the Registered Holder as it
appears on the front of this
Bond in every particular,
without alteration or enlarge-
ment or any change whatsoever.
ssfn:va92-O29:b :bondform.exa
1000.1
-5-
O0 143
EXHIBIT B
FORM OF CAPITAL APPRECIATION BOND
INTEREST ON THIS BOND IS PAYABLE
ONLY AT MATURITY
UNITED STATES OF AMERICA
COMMONWEALTH OF VIRGINIA
COUNTY OF CHF3TERFIELD
WATER AND SEWER REVENUE REFUNDING BOND,
SERIF~; 1992A
REGISTERF. D REGISTERED
No. R- $
MINIMUM
BOND DATE: MATURITY DATE: DENOMINATION: CUSIP:
1664O9
REGISTERED HOLDER:
PRINCIPAL SUM:
The County of Chesterfield (hereinafter referred to as the "County"), a political
subdivision of the Commonwealth of Virginia, for value received, hereby acknowledges itself
indebted and hereby promises to pay to the Registered Holder (named above), or registered
assigns, but solely from the Revenues and moneys pledged to the payment hereof hereinafter
specified and not otherwise, on the Maturity Date (specified above) unless this Bond shall have
been called for previous redemption and payment of the redemption price shall have been duly
made or provided for, the Principal Sum (specified above) and the interest payable thereon,
computed as provided in the Bond Resolution hereinafter referred to. If this Bond is issued in
a Principal Sum equal to the minimum denomination permitted by the Bond Resolution (as
defined hereinafter), the interest payable at maturity is the difference between Five Thousand
Dollars ($5,000) and such Principal Sum. If this Bond is issued in a Principal Amount that is
an integral multiple of the minimum denomination permitted by the Bond Resolution, the interest
shall be the same integral multiple of the amount of interest calculated pursuant to the preceding
sentence.
All interest on this Bond is payable only at maturity. The principal of and
premium, if any, and interest on this Bond are payable on presentation and surrender hereof at
the principal office of Signet Trust Company, as Registrar, in the City of Richmond, Virginia.
-1-
O0 !44
Both principal of and premium, if any, and interest on this Bond are payable in such coin or
currency of the United States of America as at the respective dates of payment thereof is legal
tender for public and private debts.
This Bond is one of a duly authorized Series of Bond (herein referred to as the
"Bonds") of the aggregate principal amount of
($ ) of like date, denomination and tenor herewith except for number, interest rate,
maturity and redemption provisions, and is issued under and pursuant to and in full compliance
with the Constitution and statutes of the Commonwealth of Virginia, including Chapter 5 of Title
15.1 of the Code of Virginia 1950, as amended (the same being the Public Finance Act), a
resolution duly adopted on July 24, 1985 by the Board of Supervisors of the County, entitled
"RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF
CHESTERFIFJ~D, VIRGINIA, AUTHORIZING THE ISSUANCE OF WATER AND SEWER
REVENUE BONDS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, AND PROVIDING
FOR THE SECURITY OF THE HOLDERS THEREOF" and a resolution duly adopted by such
Board on May 13, 1992, entitled "FIFTH SUPPLEMENTAL BOND KESOLUTION
AUTHORIZING AND PROVIDING FOR THE ISSUANCE, SALE AND DEIiVERY OF NOT
TO EXCRF. D $43,000,000 AGGREGATE PRINCIPAL AMOUNT OF WATER AND SEWER
REVENUE REFUNDING BONDS, SERIES 1992A, OF THE COUNTY OF CHF3TERFIELD,
VIRGINIA AND DELEGATING TO THE COUNTY ADMINISTRATOR CERTAIN POWERS
WITH RESPECT THERETO" (such resolutions being herein referred to collectively as the
"Bond Resolution").
The Bonds are issued to fmance the costs of refunding a portion of the Water and
Sewer Revenue Refunding Bonds, Series 1988, of the County. Of the Bonds of the Series of
which this Bond is one $ principal amount maturing on November 1, 1992 through
2002, both inclusive, are current coupon bonds (the "Current Coupon Bonds") bearing interest
payable on November 1, 1992 and semiannually thereafter at the rates of interest per annum
stated therein, and $ principal amount maturing on November 1, 2003 through 2010
are capital appreciation bonds (the "Capital Appreciation Bonds") bearing interest compounded
on November 1, 1992 and semiannually thereafter and payable at maturity. The Bonds and the
interest thereon are payable solely from, and secured equally and ratably with other bonds which
may have heretofore been issued or may hereafter be issued on a parity therewith under the
Bond Resolution outstanding from time to time solely by a lien and charge on, the Revenues (as
def'med in the Bond Resolution) derived from the operation of the County's water and sewer
system (the "System"), subject to the prior payment from such Revenues of the Operating
Expenses of the System, and from moneys held in the funds and accounts created and established
under the Bond Resolution pledged to the payment thereof. The Bond Resolution provides that
the bonds issued thereunder shall not be deemed to constitute full faith and credit general
obligations of the County for which there is a right to compel the exercise of the ad valorem
taxing power of the County.
Reference is hereby made to the Bond Resolution, to all of the provisions of
which any Registered Holder of this Bond by his acceptance hereof hereby assents, for
definitions of terms; the description of and the nature and extent of the security for the bonds
-2-
issued under the Bond Resolution, including this Bond; the description of the System; the
description of the Revenues and the moneys held in the funds and accounts created and
established under the Bond Resolution pledged to the payment of the interest on and principal
of the bonds issued under the Bond Resolution, including this Bond; the nature and extent and
manner of enforcement of the pledge; the covenants of the County as to the f'Lxing, establishing,
maintaining and revising of rates and charges for the provision and sale of water and sewer
services of the System; the covenants of the County as to the collection, deposit and application
of the Revenues of the System; the conditions upon which other bonds may hereafter be issued
under the Bond Resolution payable on a parity with this Bond from the Revenues of the System
and equally and ratably secured herewith; the rights, duties and obligations of the County; the
provisions discharging the Bond Resolution as to this Bond and the lien and pledge of this Bond
on the Revenues of the System if there shall have been deposited in accordance with the
provisions of the Bond Resolution on or before the maturity or redemption hereof moneys
sufficient to pay the principal hereof and the interest hereon to the maturity or redemption date
hereof, or certain specified securities maturing at such times and in such amounts which,
together with the earnings thereon, would be sufficient for such payment, or a combination of
both such moneys and securities; and for the other terms and provisions of the Bond Resolution.
The Bonds of the Series of which this Bond is one are not subject to redemption
prior to their stated maturities.
Subject to the limitations and upon payment of the charges, if any, provided in
the proceedings authorizing the Bonds of the Series of which this Bond is one, this Bond may
be exchanged at the principal office of the Registrar for a like aggregate principal amount of
Bonds of other authorized principal amounts and of the Series of which this Bond is one. This
Bond is transferable by the Registered Holder hereof, in person or by his attorney duly
authorized in writing, at the principal office of the Registrar but only in the manner, subject to
the limitations and upon payment of the charges, if any, provided in the proceedings authorizing
the Bonds of the Series of which this Bond is one, and upon th surrender hereof for cancellation.
Upon such transfer a new Bond or Bonds of authorized denominations and of the same aggregate
principal amount of the Series of which this Bond is one will be issued to the transferee in
exchange herefor.
This Bond shall not be valid or obligatory unless the certificate of authentication
hereon shall have been manually signed by an authorized signator of the Registrar.
It is hereby certified, recited and declared that all acts, conditions and things
required to have happened, to exist and to have been performed precedent to and in the issuance
of this Bond and the Series of which it is one do exist, have happened and have been performed
in regular and due time, form and manner as required by law, and that the Bonds of the Series
of which this Bond is one do not exceed any constitutional or statutory limitation of
indebtedness.
IN WITNESS WHEREOF, the County, by its Board of Supervisors, has caused
this Bond to be signed by the Chairman and the Clerk of such Board, by their manual or
3
00 [46
facsimile signatures, and the corporate seal of the County to be impressed or imprinted hereon,
and this Bond to be dated as of the day of June, 1992.
Clerk of the Board of
Supervisors
(Seal)
Chairman of the Board of
Supervisors
(FORM OF CERTIFICATE OF AUTHE~CATIO~
Certificate of Authentication
This Bond is one of the Bonds delivered pursuant to the within-mentioned
proceedings.
Signet Trust Company,
Registrar
By:
Authorized Signature
Dated:
-4-
00 1.47
(FORM OF ASSIGNMENT)
ASSIGNMENT
For value received, the undersigned hereby sell(s), assign(s) and transfer(s) unto
(Please print or type name and address, including postal zip code, of transferee)
PLEASE INSERT SOCIAL SECURITY
OR OTHER TAX IDENTIFYING NUMBER
OF TRANSFEREE:
the within Bond and all rights thereunder, and hereby irrevocable constitutes and appoints
, attorney, to transfer such Bond on the
books kept for the registration thereof, with full power of substitution in the premises.
Dated:
Signature(s) Guaranteed
NOTICE: Signature (s) must be
guaranteed by a member tmn of
The New York Stock Exchange,
Inc. or a commercial bank or
trust company.
(Signature(s) of Registered
Holder)
NOTICE: The signature(s) above
must correspond with the name
of the Registered Holder as it
appears on the front of this
Bond in every particular,
without alteration or enlarge-
ment or any change whatsoever.
ssfn:Va92-029 :b :bondform.exb
1001.1
5
O0 148
EXHIBIT C
ESCROW DEPOSIT AGREEMENT
This Escrow Deposit Agreement, dated as of May 15, 1992 (the "Agreement"),
by and between the County of Chesterfield, Virginia (the "County"), and Crestar Bank,
Richmond, Virginia, as Escrow Agent (the "~scrow Agent"),
WITNESSETH:
WHEREAS, the County has heretofore issued $ aggregate
principal mount of its County of Chesterfield, Virginia, Water and Sewer Revenue Refunding
Bonds, Series 1988 (the "1988 Bonds"); and
WHEREAS, concurrently with the execution hereof, the County is issuing
$ principal amount of its County of Chesterfield, Virginia, Water and Sewer
Revenue Refunding Bonds, Series 1992A (the "1992A Bonds"), the proceeds of which, together
with other available moneys, will be used, for the purpose of refunding in advance of their stated
maturities the 1988 Bonds maturing on November 1, 1999 through November 1, 2006, both
inclusive, and on November 1, 2010, as more fully described in Exhibit I hereto, which are
currently outstanding in the principal amount of $27,558,173.20 (the "Refunded Bonds" or the
"Refunded 1988 Bonds");
NOW, THEREFORE, in consideration of the foregoing and of the mutual
covenants herein set forth, the County and the Escrow Agent agree as follows:
SECTION 1. Pledge of 1992A Bond Proceeds and Other Available Moneys. To
provide for the payment of the principal and redemption price, as the case may be, of the
Refunded Bonds, plus interest on the Refunded Bonds to the redemption date thereof, the County
hereby irrevocably deposits with the Escrow Agent, to be held by the Escrow Agent on behalf
of the Paying Agent for the Refunded Bonds and in trust for the benefit of the owners of the
Refunded Bonds, and irrevocably appropriates and sets aside exclusively for the payment of the
Refunded Bonds, subject to the terms and conditions hereinafter set forth, the amount of
$ , derived from the proceeds of sale of the 1992A Bonds and other available
moneys, being an amount which the County and the Escrow Agent agree is sufficient to purchase
the Government Securities (as hereinafter def'med) and to refund and defease the Refunded
Bonds. Such amount shall be deposited by the Escrow Agent in the 1992A Escrow Deposit
Fund hereinafter referred to and invested and applied in the manner and for the purpose
hereinafter set forth.
The Escrow Agent acknowledges receipt of the foregoing amounts.
SECTION 2. Establishment of Escrow Deposit Fund; Deposit of Government
Securities. There is hereby created and established with the Escrow Agent a special and
-1-
00 149
irrevocable trust fund designated the "County of Chesterfield, V~rginia, Water and Sewer
Revenue Refunding Bonds, Series 1992A, Escrow Deposit Fund" (the "1992A Escrow Deposit
Fund") to be held in the custody of the Escrow Agent as a trust fund separate and apart from
all other funds of the County or of the Escrow Agent, for the benefit of the owners of the
Refunded Bonds. Ail moneys and Government Securities set aside and held in trust in the
1992A Escrow Deposit Fund shall be applied to and used solely for the payment of the Refunded
Bonds (including interest and redemption premium thereon).
SECTION 3. Purchase of Government Securities; Special Reinvestment.
(a) The County hereby directs the Escrow Agent to purchase on ,1992,
being the date of the delivery of and payment for the 1992A Bonds, with $ of
the amount held in the 1992A Escrow Deposit Fund, certain direct non-callable obligations of
the United States of America, as set forth in Exhibit II hereto. The securities described in
Exhibit II hereto are herein referred to as the "Government Securities". The amount of
$ remaining on deposit in the 1992A Escrow Deposit Fund shall be held as cash and
not invested.
(b) The County and the Escrow Agent hereby acknowledge receipt from Ernst &
Young of a certification that the Government Securities mature as to principal and interest
(without regard to any reinvestment of investment earnings on such Government Securities) in
such amounts and at such times as will assure, together with any moneys held in the 1992A
Escrow Deposit Fund, the availability of sufficient moneys:
(i) to pay when due the interest on the Refunded 1988 Bonds to November
1, 1998; and
(ii) to pay the redemption prices of the Refunded 1988 Bonds which are to be
redeemed on November 1, 1998 at a redemption price (a) with respect to the current
coupon bonds equal to % of the respective principal amounts of the Refunded 1988
Bonds and (b) with respect to the capital appreciation bonds equal to __ % of the
respective accreted values of the Refunded 1988 Bonds.
(c) The County and the Escrow Agent hereby agree that, in reliance upon the
certification provided by Ernst & Young pursuant to Section 3(b) hereof, the Government
Securities mature as to principal and interest (without regard to any reinvestment of investment
earnings on such Government Securities) in such amounts and at such times as will assure,
together with any moneys held in the 1992A Escrow Deposit Fund, the availability of sufficient
moneys:
(i) to pay when due the interest on the Refunded 1988 Bonds to November
1, 1998; and
(ii) to pay the redemption prices of the Refunded 1988 Bonds, which are to
be redeemed on November 1, 1988 at the redemption prices referred to in Section 3(b)(ii)
hereof.
-2-
O0 lSO
(d) The Escrow Agent shall reinvest the income received from the principal
or interest payments on the Government Securities not then need to pay the principal of,
premium, if any, and interest on the Refunded Bonds in United States Treasury Obligations -
State and Local Government Series, beating interest at a rate of zero per centum (0%) per
annum (the "Zero Special Treasury Obligations"), as more particularly described, and in
accordance with the schedule set forth, in Exhibit V attached hereto. The County hereby
authorizes and directs the Escrow Agent to enter subscriptions for such Zero Special Treasury
Obligations from time to time for and in the name of the County. The Escrow Agent shall
subscribe for such Zero Special Treasury Obligations in a timely manner in order to ensure that
such obligations are on deposit in the 1992A Escrow Deposit Fund at the time and in the
amounts required. In the event that such Zero Special Treasury Obligations shall not be
available at the time or in the amounts required, the Escrow Agent shall not reinvest such
income; provided, however, that at the written direction of the County, the Escrow Agent shall
reinvest such income in Investment Securities as defined in clause (i) of the defnfition thereof
contained in Section 1.1 of the Bond Resolution (as hereinafter defined) having a yield not
greater than the yield permitted under Section 148 of the Internal Revenue Code of 1986 (the
"Code"), and the regulations promulgated under such Section 148, as each is then in effect, and
shall be entitled to rely exclusively upon an unqualified opinion of a nationally recognized bond
counsel with respect to compliance with the Code and such regulations, which opinion shall
accompany the aforementioned written dkection of the County.
SECTION 4. Substitution of Government Securities. (a) Moneys deposited with
the Escrow Agent as described in Section 1 hereof, and used to purchase the Government
Securities, may, at the written direction of the County, be reinvested in direct noncallable
obligations of, or direct noncallable nonprepayable obligations the principal of and interest on
which are guaranteed by, the United States of America (the "Substitute Government Securities"),
maturing as to principal and interest in such amounts and at such times as will assure the
availability of sufficient moneys to make payment of the principal and/or redemption prices, as
the case may be, of the Refunded Bonds, plus interest on such Refunded Bonds to the respective
maturity or redemption dates thereof, all as set forth in Section 3 hereof; provided, however, that
concurrently with such written direction, the County shall provide the Escrow Agent with (i) a
certification of an independent certified public accountant that such reinvestment complies with
this Agreement, including in particular Section 3 and this Section 4(a) of this Agreement, and
assuming that the earnings derived from the Substitute Government Securities either are not
reinvested or are reinvested at a rate of 0% per annum, setting forth in reasonable detail the
calculations underlying such certification, and (ii) an unqualified opinion of nationally recognized
bond counsel to the effect that such reinvestment (1) will not cause any 1992 Bond to be
subjected to treatment as an "arbitrage bond", as defined in Section 148 of the Code and the
regulations adopted under such Section 148, as each is then in effect, and (2) is otherwise in
compliance with this Agreement.
(b) Any reinvestment authorized by this Section 4 shall be accomplished by sale,
transfer, request for redemption or other disposition of all or a portion of the Government
Securities then held in the 1992A Escrow Deposit Fund with the proceeds thereof being applied
simultaneously to the purchase of Substitute Government Securities, all as specified in the
written direction of the County.
-3-
O0
SECTION 5. Evidence of Transactions; Annual Report. (a) The Escrow Agent
shall deliver to the Treasurer of the County a transaction statement describing each transaction
relating to the 1992A Escrow Deposit Fund. Such transaction statement shall be prepared and
delivered to the Treasurer of the County on a lnonthly basis.
(b) On or before August 1 of each year, the Escrow Agent shall deliver to such
Treasurer a statement describing the Government Securities held by it in the 1992A Escrow
Deposit Fund, including the income earned therefrom and the maturities thereof, and any
withdrawals of money from the 1992A Escrow Deposit Fund for the year ended June 30 of such
SECTION 6. Payment of Principal and Redemption Prices of and Interest on
Refunded Bonds. On the respective interest payment dates and on the redemption date for the
Refunded Bonds, the Escrow Agent shall transfer to the Paying Agent for the Refunded Bonds,
sufficient moneys, as set forth in Appendix A hereto, from the matured principal of and interest
on the Government Securities held in the 1992A Escrow Deposit Fund, or other moneys or
Substitute Government Securities held in such Fund, for the payment of the principal and/or
redemption prices and the interest on the Refunded Bonds becoming due on such respective
interest payment or redemption dates. The Trustee and Paying Agent for the Refunded Bonds
is Signet Trust Company.
SECTION 7. Irrevocable Deposit; Express Lien. Subject to the terms hereof and
except as otherwise provided herein, the deposit of the moneys, Government Securities and any
Substitute Government Securities in the 1992A Escrow Deposit Fund shall constitute an
irrevocable deposit in trust solely for the payment of the Refunded Bonds (including premium
and interest thereon) pursuant to the terms of the Bond Resolution (as hereinafter defined) and
this Agreement. The owners of the Refunded Bonds shall have an express lien on the principal
of and interest on the Government Securities, and on any moneys or Substitute Government
Securities on deposit in the 1992A Escrow Deposit Fund, until the proceeds thereof are paid out,
used or applied in accordance with this Agreement.
SECTION 8. Notices. (a) The Escrow Agent shall, on behalf of the Trustee and
without further authorization or direction, cause notice of the issuance of the Refunding Bonds
in substantially the form attached hereto as Exhibit llI, which form has been prepared in
accordance with clause (iii) of the second sentence of Section 12.1(b) of the Bond Resolution,
to be published, at least twice as soon as practicable but in no case later than thirty (30) days
after the delivery of the 1992A Bonds, at an interval of not less than seven (7) days between
publications in each of the two newspapers or financial journals set forth below, both of which
are printed in the English language and customarily published (except in the case of legal
holidays) at least once a day for at least five (5) days in each calendar week. Such publications
shall be made in The Richmond Times-Dispatch, a newspaper or f'mancial journal of general
circulation in the County, and in The Bond Buyer, a newspaper or £mancial journal of general
circulation in the Borough of Manhattan, City and State of New York.
(b) The County hereby designates the Refunded 1988 Bonds for redemption on
November 1, 1998. The Escrow Agent shall give, or shall cause the Trustee to give, notice of
the redemption of the Refunded 1988 Bonds, in the name and on behalf of the Trustee, such
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notice to be in substantially the form attached hereto as Exhibit IV, which form has been
prepared in accordance with Section 6.5 of the Bond Resolution, such notice to be mailed by
first class mail, postage prepaid, not less than thirty (30) nor more than sixty (60) days prior to
November 1, 1998 to the owner of each Refunded 1988 Bond at such owner's address as it
appears on the registration books kept by the Trustee.
(c) The instructions set forth in subsections (a) and (b) of this Section 8.1 shall
be irrevocable.
SECTION 9. Liability of Escrow Agent. (a) The liability of the Escrow Agent
to make the payments required by this Agreement with respect to the Refunded Bonds shall be
limited to the funds deposited with it hereunder and the Government Securities and any
Substitute Government Securities. The Escrow Agent shall not be liable for any loss resulting
from any investment made pursuant to this Agreement in compliance with the provisions hereof.
(b) In the event of the Escrow Agent's failure to account for any of the
Government Securities, Substitute Government Securities or funds received by it, such
Government Securities, Substitute Government Securities or funds shall be and remain the
property of the County in trust for the owners of the Refunded Bonds as herein provided, and
if for any reason such Government Securities, Substitute Government Securities and funds cannot
be identified, the assets of the Escrow Agent shall be impressed with a trust for the amount
thereof and, to the fullest extent permitted by law, the County shall be entitled to a preferred
claim upon such assets until identification of such Government Securities, Substitute Government
Securities and funds is made.
SECTION 10. Termination. (a) This Agreement shall terminate upon the
payment by the Escrow Agent to the Paying Agent for the Refunded Bonds of all moneys
required by Section 6 hereof to be paid to such Paying Agent to provide for the payment of the
redemption prices of and interest on the Refunded Bonds.
(b) Any moneys remaining in the 1992A Escrow Deposit Fund after all payments
required by Section 6 hereof to be paid by the Escrow Agent to the Paying Agent for the
Refunded Bonds shall have been made shall be paid to the County by the Escrow Agent, without
further authorization and direction.
SECTION 11. Fees of Escrow Agent. (a) The County shall pay all necessary
and proper fees, compensation and expenses of the Escrow Agent and any Paying Agent
pertaining to the Refunded Bonds, including, without limitation, reasonable compensation for
all services rendered in the execution, exercise and performance of any of the duties to be
exercised or performed pursuant to the provisions of this Agreement, and all expenses,
disbursements and advances incurred in accordance with any provisions of this Agreement
(including the reasonable compensation and expenses and disbursements of its counsel).
(b) To the extent not paid out of the proceeds of the sale of the Refunding
Bonds or other available moneys on the date of delivery of the Refunding Bonds, the County will
pay the amounts described in Section il(a) when billed.
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(c) The Escrow Agent acknowledges that the above-specified provisions for
payment are satisfactory to it.
(d) In no event shall the mounts described in Section ll(a) be payable from
the moneys or Government Securities or Substitute Government Securities on deposit in the
1992A Escrow Deposit Fund.
SECTION 12. Duties of Escrow Agent; Evidence Upon Which Escrow Agent
May Act; Replacement of Escrow Agent. (a) The Escrow Agent agrees to perform all the duties
and obligations imposed upon it by this Agreement as well as those provisions of the Bond
Resolution and the Fifth Supplemental Bond Resolution applicable to the performance of this
Agreement. The Escrow Agent acknowledges receipt of certified copies of the Bond Resolution
and the Fifth Supplemental Bond Resolution.
(b) Subject to the provisions of Section 12(a), the Escrow Agent may
conclusively rely, as to the correctness of statements, conclusions and opinions therein, upon any
certificate, report, consent, notice, appointment or other direction made or given by the County
to the Escrow Agent which shall be deemed to have been sufficiently made or given by the
proper party or parties if executed on behalf of the County by the County Administrator of the
County.
(c) If the Escrow Agent shall cease to be eligible to act as Escrow Agent
hereunder or shall resign as Escrow Agent hereunder, the Escrow Agent, if requested by the
County, shall execute such agreements, assignments and other documents as shall be necessary
to vest in a successor escrow agent all the title, rights, duties and obligations of the Escrow
Agent under this Agreement and in the Government Securities, Substitute Government Securities
and other funds deposited or to be deposited or received by the Escrow Agent under this
Agreement. Upon acceptance by such successor escrow agent of the trusts created hereunder,
all further title, rights, duties and obligations of the Escrow Agent under this Agreement shall
cease and determine and be discharged, except for rights or liabilities theretofore accmed to or
by the County or the Escrow Agent.
SECTION 13. Incorporation by Reference. The applicable and necessary
provisions of the Bond Resolution adopted by the Board of Supervisors of the County on July
24, 1985 (the "Bond Resolution") and the Fifth Supplemental Bond Resolution adopted by the
Board of Supervisors of the County on May 13, 1992 are incorporated herein by reference.
SECTION 14. Arbitrage Covenant. Any other provision of this Agreement to
the contrary notwithstanding, the County hereby covenants that it will not use, or permit the use
of, any proceeds of the Refunded Bonds or the 1992A Bonds, or of moneys or funds held by
the Escrow Agent under this Agreement that may be deemed to be the proceeds of the Refunded
Bonds or the 1992A Bonds pursuant to Section 148 of the and regulations adopted under such
Section 148, as each is then in effect, in a manner that would cause any of the Refunded Bonds
or the 1992A Bonds to be subjected to treatment under such Section 148 as an "arbitrage bond",
and to that end the County shall comply with applicable regulations adopted under such Section
148.
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SECTION 15. Benefit of Agreement; Amendments. (a) This Agreement is made
for the benefit of the County and the owners from time to time of the Refunded Bonds except
as otherwise expressly provided herein. This Agreement shall not be repealed, revoked, altered
or amended without the written consent of all such owners and the written consent of the Escrow
Agent; provided, however, that the County and the Escrow Agent may, without the consent of,
or notice to, such owners, enter into such agreements supplemental to this Agreement as shall
not adversely affect the fights of such owners and as shall not be inconsistent with the terms and
provisions of this Agreement, for any one or more of the following purposes:
(i) to cure any ambiguity or formal defect or omission in this Agreement;
(ii) to grant to, or confer upon, the Escrow Agent for the benefit of such
owners any additional rights, remedies, powers or authority that may lawfully be granted
to, or conferred upon, such owners or the Escrow Agent; and
(iii) to subject to this Agreement additional funds, securities or properties.
In the event this Agreement shall be supplemented by an agreement supplemental hereto in
accordance with the provisions of the immediately preceding sentence, the County shall notify,
in writing, each rating agency which shall have been theretofore requested to rate the Refunded
Bonds of the proposed amendment to this Agreement contemplated in such supplemental
agreement prior to the effective date of such amendment, and shall deliver to each such rating
agency a copy of such agreement supplemental hereto within thirty (30) days after the execution
and delivery thereof. In the event that Moody's Investors Service is to be notified pursuant to
this Section 15 or Section 16, such notice should be addressed to: Moody's Investors Service,
Public Finance Rating Desk/Refunded Bonds, 99 Church Street, New York, New York 10007.
In the event that Standard & Poor's Corporation is to be notified pursuant to this Section 15 or
Section 16, such notice should be addressed to: Standard & Poor's Corporation, 25 Broadway,
New York, New York 10004.
(b) The Escrow Agent shall be entitled to rely exclusively upon an unqualified
opinion of counsel of recognized standing in the field of law relating to municipal bonds with
respect to compliance with this Section 15, including (i) the extent, if any, to which any change,
modification or addition affects the rights of the owners of the Refunded Bonds and the 1992A
Bonds, and (ii) the extent, if any, to which any instrument executed hereunder complies with the
conditions and provisions of this Section 15.
SECTION 16. Severability. (a) If any one or more of the covenants or
agreements provided in this Agreement on the part of the County or the Escrow Agent to be
performed should be determined by a court of competent jurisdiction to be contrary to law, such
covenant or covenants, or such agreement or agreements, or such portions thereof, shall be
deemed severable from the remaining covenants and agreements or portions thereof provided in
this Agreement and the invalidity thereof shall in no way affect the validity of other provisions
of this Agreement or of the Refunded Bonds or of the 1992A Bonds, and the owners of the
Refunded Bonds and of the 1992A Bonds shall retain all the rights and benefits accorded them
hereunder and under applicable provisions of law.
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O0 ! 55
(b) If any provision of this Agreement shall be held or deemed to be or shall, in
fact, be inoperative or unenforceable or invalid as applied in any particular case in any
jurisdiction or jurisdictions or in all jurisdictions, or in all cases because it conflicts with any
constitution or statute or rule of public policy, or for any other reason, such circumstances shall
not have the effect of rendering the provision in question, inoperative or unenforceable or invalid
in any other case or circumstance, or of rendering any other provision or provisions herein
contained inoperative or unenforceable or invalid to any extent whatsoever.
SECTION 17. Law and Place of Enforcement of this Agreement. This
Agreement has been made in the Commonwealth of Virginia and shall be construed and
interpreted in accordance with the laws of the Commonwealth of Virginia and any suits and
actions arising out of this Agreement shall be instituted in a federal court in the Eastem District
of Virginia or in a Circuit Court in Chesterfield County, Virginia.
SECTION 18. Counterparts. This Agreement may be executed in several
counterparts, all or any of which shall be regarded for all purposes as one original and shall
constitute and be but one and the same instrument.
SECTION 19. Section Headings. The headings of the several sections hereof
shall be solely for convenience of reference and shall not affect the meaning, construction,
interpretation or effect of this Agreement.
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IN WITNESS WHEREOF, the parties have each caused this Agreement to be
executed by their duly authorized officers and attested as of the date first above written.
COUNTY OF CHESTEltFI~LD,
VIRGINIA
By:
Title: County Administrator
CRESTAR BANK,
as Escrow Agent
By:
Title:
ssfn:va92-O29:b :esc-dep.agr
1002.1
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EXHIBIT I
DESCRIPTION OF REFUNDED BONDS
Date of Maturity Principal Interest
(November 1) Amount Rate
CUSIP Number
ssfn:va92-029:b :exh-i.exia
1003.1
I-1
O0 158
GOVERNMENT SECURITIES
United States Treasury Notes - State and Local Government Series
Principal
Amount
Date
Interest Issue Maturity
Rate Date Date
First
Interest
Payment
United States Treasury Bill and Notes
Principal Interest Purchase Maturity Accrued
Amount Rate Date Date Price Interest
Total
Cost
(a)
United States Treasury Bill
United States Treasury Note
ssfn:va92-029:b :exh-ii.eda
1004.1
II-1
O0 1.59
EXHIBIT HI
NOTICE OF ISSUANCE OF REFUNDING BONDS
COUNTY OF CHESTERFIELD, VIRGINIA, WATER AND
SEWER REVENUE BONDS, SERW~; 1988, MATURING ON
NOVEMBER 1, 1999 THROUGH 2006, BOTH INCLUSIVE,
AND ON NOVEMBER 1, 2010
NOTICE IS HERERY GIVEN that the County of Chesterfield, Virginia (the
"County") on , 1992, issued its County of Chesterfield, Virginia, Water and Sewer
Revenue Refunding Bonds, Series 1992A (the "1992A Bonds"), for the purpose of refunding in
advance of their stated maturities its County of Chesterfield, Virginia, Water and Sewer Revenue
Refunding Bonds, Series 1988, maturing on November 1 in each of the years 1999 through
2006, both inclusive and 2010 (the "Refunded Bonds"), which are outstanding as of the date
hereof in the amount of $27,558,173.20. A portion of the proceeds of the 1992 Bonds, together
with other available moneys, have been deposited with Crestar Bank, Richmond, Virginia, as
Escrow Agent (the "Escrow Agent"), to be held in trust and have been invested in certain
non-callable direct obligations of the United States of America, all as set forth in an Escrow
Deposit Agreement, dated as of May 15, 1992, by and between the County of Chesterfield,
Virginia, and the Escrow Agent. The proceeds of the 1992A Bonds and other available moneys
so deposited with the Escrow Agent under such Escrow Deposit Agreement are in such principal
amount and invested in such obligations as will assure sufficient moneys (i) to pay when due the
interest on the Refunded Bonds to November 1, 1998; and (ii) to pay the redemption prices of
the Refunded Bonds maturing on November 1 in each of the years 1999 through 2006, both
inclusive, and 2010, which are to be redeemed on November 1, 1998 at a redemption price
equal to __ % of the respective principal amounts of the Current Coupon Bonds and __ %
of the respective accreted values of the Capital Appreciation Bonds, together with the interest
accrued thereon to November 1, 1998.
The maturity dates, principal amounts, interest rates and CUSIP Numbers for the
Refunded Bonds are as follows:
Date of Maturity Principal Interest
(November 1) Amount Rate
CUSIP Number
Ill-1
O0 160
This notice and the information contained herein are provided solely for the
information of the owners of the Refunded Bonds. There is no need for the owners of the
Refunded Bonds to take any action with respect to their Refunded Bonds at the present time.
This notice is being given in accordance with instructions from the County and is being given
in the name of the County and Signet Trust company, as Trustee for the owners of the Refunded
Bonds.
Dated: ,, 1992
CRESTAR BANK,
AS ESCROW AGENT FOR THE
COUNTY OF CI-IF_,S~, VIRGINIA
ssfn:va924Y29:b :exh-iii.eda
1005.1
m-2
O0
EXHIBIT IV
NOTICE OF REDEMPTION
COUNTY OF CHESTERFIELD, VIRGINIA, WATER AND
SEWER REVENUE REFUNDING BONDS, SERIES 1988,
MATURING ON NOVEMBER 1, 1999 THROUGH 2006,
BOTH INCLUSIVE, AND ON NOVEMBER 1, 2010
NOTICE IS HEREBY GIVEN that Signet Trust Company, as Trustee (the
"Tmstee"), under a Bond Resolution, adopted on July 24, 1985, as supplemented by a Fifth
Supplemental Bond Resolution, adopted on May 13, 1992 by the Board of Supervisors of the
County of Chesterfield, Virginia, has designated for redemption and will redeem and pay on
November 1, 1998, the above-referenced Bonds, maturing on November 1 in each of the years
1999 through 2006, both inclusive, and 2010. The maturity dates, principal amounts, interest
rates and CUSIP Numbers for such Bonds to be redeemed are as follows:
Date of Maturity Principal Interest
(November 1) Amount Rate
CUSIP Number
The Bonds specified above will be redeemed on November 1, 1998, upon
presentation and surrender of such Bonds at the principal corporate trust office of Signet Trust
Company, in the City of Richmond, Virginia, Paying Agent for such Bonds. On and after
November 1, 1998 interest will cease to accrue on the Bonds specified herein. The Current
Coupon Bonds will be redeemed at a redemption price equal to ~% of the principal amount
thereof together with the interest accrued thereon to November 1, 1998. The Capital
Appreciation Bonds will be redeemed at a redemption price equal to % of the accreted
value thereof on November 1, 1998.
[Under federal law, the paying agent for the Bonds specified above for redemption
may be required to withhold 20 % of payments to owners presenting such Bonds for redemption
if such owners have failed to furnish a taxpayer identification number to such paying agent
IV-1
O0 .Jk 62
certified to be correct under penalties of perjury (or that such holder is awaiting a taxpayer
identification number). Certification may be made on Internal Revenue Service Form W-9,
which may be obtained from the Internal Revenue Service or most local banks and brokers.
Failure of an owner to complete and return such certification to such Paying Agent, at the
address indicated above for presentation and surrender of such Bonds, may result in backup
withholding of 20 % of any payment of redemption price to be made to such owner.]*
Dated: [Not less than 30 days nor more
than 60 days prior to November
1, 1998]
SIGNET TRUST COMPANY,
AS TRUSTEE
*To be revised as appropriate at the time of mailing.
ssfn:va92-029 :b :exhiv.eda
1007.1
IV-2
0 0 .t 6 ;3
EXHIBIT V
ZERO SPECIAL TREASURY OBLIGATIONS
Principal Interest Issue Maturity
Amount Rate Date Date
ssfn:va924)29:b :exh-v.eda
1006.1
V-1
O0
~ Affiliate of kaedia General
P,O, BOX C 32333
RICHMOND, VIRGINIA 23293.-0001
80¥-649-6000
% casa D SCouNT ~ ~A D o~,~
OR BEFORE 15th OF THE SUCCEED NGi~.IONTH
NO DISCOUNT ALLOWED THEREAFTER