2018-04-11 PacketCHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 2
AGENDA
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Meeting Date: April 11, 2018 Item Number: 5.A.
Subiect:
Ordinance Amendments Relating to Department of Utilities Fee Changes
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adopt attached amendments to Sections 18-22 and 18-27 of the County Code
relating to Department of Utilities fee changes.
Summary of Information:
The Board of Supervisors held a public hearing on March 28, 2018 concerning
the proposed changes to Utilities fees.
The Utilities Department's analysis of the FY2019 budget, capital
replacement and maintenance projects, and projections over the next ten
years indicate that current revenues, without fee increases, will not be
sufficient to cover operating and capital expenses. As an enterprise fund
fully supported by payments from users, fee increases are necessary to
offset costs of capital projects for rehabilitation of pump stations, new
and replacement water tanks, new and replacement water and wastewater
lines, investments in older neighborhoods to replace water and wastewater
lines, the County's contractual share of Richmond water plant projects, as
well as maintaining the integrity of the county's water and wastewater
facilities. The additional revenues are required to meet the projected
longer term operating and capital costs. This rate setting approach
supports a financial plan to manage current and projected capital expenses
and is prudent financial management necessary to maintain the triple AAA
bond rating. The changes in utility rates are discussed below.
Preparer: Meghan Coates Title: Director of Budget and Management
Attachments: ■ Yes F-1 No
#00001
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information (continued)
Utility User Fees - The proposed increase in user fees is comprised of
changes in the commodity charges for both water and wastewater. Customer
and capacity charges remain unchanged. The water commodity charge is
proposed to increase by $0.19 per one hundred cubic feet (CCF). The
wastewater commodity charge is proposed to increase by $0.09 per CCF. A
net total increase of $3.9 million in revenues is anticipated from the
change in the unit rate of the commodity charges. These increases are
needed to cover the projected cost of providing water and wastewater
utility services and funding capital replacement and revitalization
projects. A typical residential combined water and wastewater bi-monthly
bill will increase $3.92 ($1.96 monthly, or 3.560, from $110.16 to $114.08
based on consumption of 14 CCFs (one CCF is 100 cubic feet or 748 gallons
of water) .
Even after the proposed rate increases (assuming a typical bill for
combined services), the County's rates will still be significantly less
than surrounding jurisdictions.
Utility Water and Wastewater Connection Fees - In addition the department's
analysis of costs for expansion projects and projections over the next 15
years reflect the need to adjust the water capital cost recovery charge
portion of connection fees to cover capital costs. The water capital cost
recovery charge fee for a 5/8" residential size meter is proposed to
increase from $5,500 to $5,725 (generating an additional $430,000). There
are no proposed fee changes for the wastewater capital cost recovery charge
portion of connection fees. The capital cost recovery charge fees for
larger meters will increase proportionately based on meter size.
The ordinance is attached.
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND RE-ENACTING SECTIONS 18-22 AND 18-27 RELATING TO
UTILITIES CONNECTION FEES AND UTILITIES USER CHARGES
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Sections 18-22 and 18-27 of the Code of the County of Chester geld, 1997, as
amended, are amended and re-enacted to read as follows:
Sec. 18-22. - Connection fees.
(a) The water connection fee shall be the capital cost recovery charge plus the meter installation
charge based on the size of the water meter that the director installs. The wastewater connection fee
shall be the capital cost recovery charge for the size of the water meter that serves the property, or, if
the property does not receive water service, the size of the water meter that would serve the property
if it received water service.
(b)
The capital cost recovery charge shall be:
Number
Capital Cost
Meter
of
Recovery
Charge
Customer Class
Size I
ERU's
j
(inches)
per
Unit
1 Water
Wastewater
For a dwelling, single-family, including townhouses,
manufactured homes that are not located in a
i
(i)
5/8
1.00
$5,400.00
manufactured home park, and individually metered
$5,725.00
multifamily dwelling units
j I
(ii)
For a dwelling, two-family (per unit)
5/8
1.00
j
5,400.00
5,725.00
I
For manufactured homes that are located in a
[ I
manufactured home park and for master metered
(iii) E
multiple -family dwellings other than multiple -family
!
0.85
4,590.00
4,866.00
dwellings used exclusively as housing for colleges
and/or universities (per unit)
!
i
(iv) j
For all other customer classes
5/8
1.00
X588 89
j 5,400.00 I
15,725.00
I
i F
li( I
12 7C(1 fl(1
1 2.50 13,500.00
14,313.00
1% 5.00 27,000.00 `
28,625.00
2 8.00 i 44;888 88 43,200.00
45,800.00
� E
3 16.00 x;888 98 86,400.00
i 91,600.00
I � 4
IF
4 i 25.00 2700 135,000.00 ,
143,125.00 1
I
6 50.00 x;888 88 270,000.00
i
1286,250.00
8 80.00 432,000.00
5458,000.00 }
10 115.00 X2'088 89 621,000.00
658,375.00
12 j 155.00 �852�`0 837,000.00
887,375.00
The capital cost recovery charge for meters that are larger than 12 inches shall be determined by I
C
the director based on the number of ERUs per unit.
i
3
The capital cost recovery charge for a dwelling that is served by a meter that is larger than five -
(v)
eighths ( 5/8 ) inch shall be the same capital cost recovery charge in subsection (b)(iv).
t
[OXM7
Sec. 18-27. - Utility charges.
Effective with bills issued on and after July 1, 2()17- 2018, the consumer shall pay charges for utility
service in accordance with the following schedules:
(a) Monthly service charges. The monthly service charge shall be:
(1) Customer cost charge. A customer cost charge of $2.54 for each service account.
However, customers who have only a water account or a wastewater account shall pay a
customer cost charge of $5.08.
(2) Commodity cost charge.
(i) Water: $4-.-84 2.07 per 100 cubic feet (Ccf).
(ii) Wastewater: $22.24 per 100 cubic feet (Ccf).
(3) Capacity cost charge.
Number
Monthly
Capacity
j
Meter
of
Charge
Customer Class
Size 1
ERUs
(inches) I
per
�
Water
Wastewater
I
Unit
Dwelling, single-family, including townhouses and
! (i) manufactured homes that are not located in a j
5/8
1.00 1
$7.64
$14.15
a manufactured home park
I
Dwelling, two (per unit)
5/8 S
1.00
7.64
14.15
Manufactured homes that are located in a
j
manufactured home park and multiple -family dwellings
other than multiple -family dwellings used exclusively as
0.85
j
6.49
12.03
housing for colleges or universities (per unit)
i
5/8 and
(iv) ' All other customer classes
1.00
7.64
14.15
%
1 �
1
2.50
i
19.10
35.38 3
1%
5.00 !
38.20
I 70.75
2
8.00 T61.12
113.20
3
16.00
122.24
1 226.40
I 3
4
25.00
191.00
353.75
OGOOos
•••
(2) That this ordinance shall become effective July 1, 2018.
0533:110859.1
6
50.00
# 382.00 j
s
707.50
i I
I �
8
80.00
611.20 E
s
1,132.00
10
115.00
878.60
1,627.25
E
12
155.00
1,184.20
2,193.25
The capacity cost charge for a dwelling that is served by
(v) a meter that is larger than five-eighths inch shall be the
capacity cost charge in subsection (a)(3)(iv).
•••
(2) That this ordinance shall become effective July 1, 2018.
0533:110859.1
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
-"2 AGENDA
Meeting Date: April 11, 2018 Item Number: 5.13.
Subiect:
Adoption of an Ordinance Establishing the Annual Tax Levy on Various Classes
of Real Estate and Personal Property
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adopt a tax rate ordinance establishing tax rates for calendar year 2018.
Summary of Information:
The Board held a public hearing on March 28, 2018 concerning the attached
ordinance regarding annual tax rates. Tax rates on existing classes of
property for calendar year 2018 were advertised as follows: $0.95 for real
estate; $3.60 for personal property; $1.00 for machinery and tools personal
property; $.50 for aircraft personal property; $0.96 for personal property
for volunteer firefighters, rescue squads, and auxiliary members; $0.01 for
wild and exotic animals personal property; $3.24 for vehicles using clean and
special fuels; $0.01 for specially equipped motor vehicles for the physically
handicapped, and $0.96 for vehicle trailers and semi -trailers with a gross
weight of 10,000 pounds or more. The only change from calendar year 2017 on
the proposed schedule is for real estate (and tangible personal property and
real estate for public service corporations) decreasing from $0.96 to $0.95.
The ordinance is attached.
Preparer: Meghan Coates
Attachments: ■ Yes
Title: Director, Budget and Management
❑ No #
00 7
AN ORDINANCE TO ESTABLISH THE ANNUAL TAX LEVY
ON VARIOUS CLASSES OF PROPERTY FOR THE
COUNTY OF CHESTERFIELD
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That for the year beginning on the first day of January, 2018, and ending on the
thirty-first day of December, 2018, the taxes on property in all the Magisterial Districts of
the County of Chesterfield shall be as follows:
Sec. 1. Real Property and Mobile Homes.
(a) Except as provided in Sec. 1 (b), on tracts of land, lots or improvements
thereon and on mobile homes the tax shall be S0,96 $0.95 on every $100 of assessed value
thereof.
(b) On tracts of land, lots or improvements thereon and on mobile homes in the
Powhite Parkway -Charter Colony Parkway Interchange Service District the tax shall be the
tax provided in Sec. 1 (a) plus $0.15 on every $100 of assessed value thereof.
Sec. 2. Personal Property.
(a) On automobiles, trailers, boats, boat trailers, other motor vehicles and on all
tangible personal property used or held in connection with any mining, manufacturing or
other business, trade, occupation or profession, including furnishings, furniture and
appliances in rental units, the tax shall be $3.60 on every $100 of the assessed value thereof.
(b) On aircraft as defined by Section 58.1-3503 and -3506 of the Code of
Virginia, 1950, as amended, the tax shall be $.50 on every $100 of the assessed value
thereof.
(c) On motor vehicles owned or leased by members of volunteer rescue squads,
volunteer fire departments, volunteer police chaplains and by auxiliary police officers as
provided in Section 9-57, Code of the County of Chesterfield, 1997, as amended, the tax
shall be $.96 on every $100 of the assessed value thereof.
(d) On wild or exotic animals as defined by Section 58.1-3506 of the Code of
Virginia, 1950, as amended, the tax shall be $0.01 on every $100 of the assessed value
thereof.
(e) On motor vehicles which use clean special fuels as defined in Section 46.2-
749.3 of the Code of Virginia, 1950, as amended, the tax shall be $3.24 on every $100 of
the assessed value thereof.
0423:110911.10-30
(f) On motor vehicles, trailers, and semitrailers with a gross vehicle weight of
10,000 pounds or more used to transport property for hire by a motor carrier engaged in
interstate commerce, the tax shall be $.96 on every $100 of the assessed value thereof.
(g) On motor vehicles which are specially equipped to provide transportation
for physically handicapped individuals, the tax shall be $.01 on every $100 of the assessed
value thereof.
Sec. 3. Public Service Corporation Property.
(a) On that portion of real estate and tangible personal property of public
service corporations which has been equalized as provided in Section 58.1-2604 of the
Code of Vir inia, 1950, as amended, the tax shall be $0.95 on every $100 of the
assessed value thereof determined by the State Corporation Commission.
(b) The foregoing subsections to the contrary notwithstanding, on automobiles
and trucks belonging to such public service corporations the tax shall be $3.60 on every
$100 of assessed value thereof.
Sec. 4. Machinery and Tools.
On machinery and tools used in a manufacturing or mining business the tax shall
be $1.00 on every $100 assessed value thereof.
-Q
0423:110911.1
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: April 11, 2018 Item Number: 5.C.
Subject:
Adoption of the FY2019 Budget, FY2019-2023 Capital Improvement Plan (CIP),
FY2019 Appropriations Resolution, and the FY2019 Community Development Block
Grant and the HOME Investment Partnership Annual Plan
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adopt the FY2019 Budget, amend the FY2018 budget, adopt the FY2019-2023 CIP,
Appropriations Resolution, and Community Development Block Grant and the HOME
Investment Partnership Annual Plan with changes as approved.
Summary of Information:
The County Charter requires that the budget, inclusive of the CIP, be adopted
by May 1 and that an appropriations resolution be adopted to authorize the
expenditure of funds. In addition, the County's Community Development Block
Grant and HOME Investment Partnership Annual Plan for FY2019 is required to
be submitted to the U.S. Department of Housing and Urban Development by May
15, 2018. CDBG and HOME allocations are based on a tentative notification but
are contingent upon final award notification from HUD for FY2019. Public
hearings were held on each the aforementioned items on March 28, 2018.
The attached presentation outlines the recommended changes to the budget,
inclusive of an FY2018 amendment, most technical in nature. Any additional
changes requested by the Board during this session will be incorporated into
the FY2019 budget upon adoption.
Preparer: Meehan Coates Title: Director, Budget and Management
Attachments:■ Yes ❑ No #
4/5/2018
Budget Topic/Function
Percent Change
• Budget proposed at $711.7 million
FY18-19
• Lower in nominal terms than FY2o18 due
Public Safety
+3.2%
to direct deposit of state sales tax to
schools
Education
+3.0%
Capital/Infrastructure
+3.3%
• Controlling for that and school reserves
budget is +3.3/
Parks/Libraries
+2.9%
-
- - -
• Plan balances diverse needs of
Planning/Community Enhancement,
+16.7%
Community
including reallocations
Citizen Information and Resources,
+26.7%
• Responds to Blueprint Chesterfield
including reallocations
feedback
Tax Relief for the Elderly
-I
+28.2%
• In line with five-year plan framework
All Other Departments
+2.2%
• Continues to harness power of
Total, minus school reserves
+3.3%
incremental investment approach
I
• Proposed plan builds off prior
version; places further emphasis
on major maintenance and
transportation
Consistent with community
feedback
• Plan developed with future
referendum in mind
School portion focused on
renovation -rebuild conversion
• Sheriffs workforce grounds maintenance with
Parks and Recreation, $20,000
• Resources to help address local share of
Commonwealth Attorney staffing gap; in a central
account, pending outcome of state budget
• CDBG reprogramming additional $25,000 for
Jefferson Davis Association
• Appropriations language for police vehicle
replacement reserve
• Technical adjustments related to compensation,
organizational changes
4/5/2018
2
4/5/2018
1.IN
P I i I I I
FY2020
- FY2o18 amendmentto record Chromebook
-
capital lease financing ($9.8M net); no new,
FY2020 to FY2019
additional spending associated
0
1,200;000
24,000
- Appropriation category changes, accommodating
FY2022
restoration of EAP program
1,500,000
30,000
to begin with funding in FY2019 and
- Decreasing school CIP technology lines, already
5,570,600
programmed in grants fund; and school nutrition
111,400
funding in Cl P, covered by existing balances
Total
- State funding still unclear, will come back for
11,350,600
amendments (if required) once state budget is in
MW
place
1.IN
P I i I I I
FY2020
298,000
-
-
FY2020 to FY2019
FY2021
0
1,200;000
24,000
Allows lengthy land acquisition process
FY2022
1,500,000
1,500,000
30,000
to begin with funding in FY2019 and
FY2023
5,570,600
5,570,600
111,400
FY2021
Total
7,368,600
11,350,600
211,400
• Funding split (Federal go%, State 8%,
Local 2%)
3
4/5/2018
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FY2019 Budget
FY2019 Appropriations Resolution
RESOLUTION TO APPROPRIATE DESIGNATED FUNDS AND ACCOUNTS FROM DESIGNATED ESTIMATED REVENUES FOR
FY2019 FOR THE OPERATING BUDGETS AND THE CAPITAL IMPROVEMENT PROGRAM FOR THE COUNTY OF CHESTERFIELD,
VIRGINIA
BE IT HEREBY RESOLVED by the Board of Supervisors of the County of Chesterfield:
That for the fiscal year beginning on the first day of July 2018 and ending on the thirtieth day of June 2019, the following
sections shall be adopted:
Sec. 1 The following designated funds and accounts shall be appropriated from the designated estimated revenues for
operations and to provide a capital improvement program for the County. It is the intent of the Board of
Supervisors that general property taxes levied on January 1, 2018, and due December 5, 2018, be appropriated
for FY2019. These appropriations will be made with revenues projected with a $.95 real estate tax rate for
calendar year 2018.
General Fund
FY2019 Proposed
Estimated Revenue: Local Sources
General Property Taxes
$453,676,300
Other Local Taxes
122,120,200
Licenses, Permits, & Fees
7,200,900
Fines, Forfeitures & Uses of Money & Property
3,625,700
Service Charges
13,843,400
Miscellaneous and Recovered Costs
5,874,700
Other Agencies
State and Federal
82,826,900
Other Financing Sources
Use of Restricted, Committed, or Assigned Fund
Balance
20, 752, 500
Transfer from County Grants Fund
1,471,900
Transfer from Mental Health, Support Services
350,900
Total Revenues
$711,743,400
Appropriations: General Government
$58,001,300
Administration of Justice
9,405,800
Public Safety
177,342,300
Public Works
19,162,700
Health & Welfare
31,661,100
Parks, Recreation, Cultural
22,230,400
Community Development
22,827,400
Debt Service
25,164,200
Operating Transfers
345,094,100
Assignments
854,100
Total General Fund
$711,743,400
Chesterfield County, VA"jL
FY2019 Budget
Comprehensive Services Fund
Estimated Revenue:
Reimbursement, Colonial Heights
State Aid, Comprehensive Services
Transfer from Social Services
Transfer from Schools
Transfer from General Fund
Use of Unrestricted Net Assets
Total Revenues and Funding Sources
Appropriations: Operating Expenses
Addition to Unrestricted Net Assets
Total Appropriations
School Operating Fund
Estimated Revenue:
Local Sources
State
Federal
Transfer from School CIP
Transfer from School Operating
Transfer from School Food Service
Transfer from General Fund
Local Taxes
Prior Year Revenue
Total General Fund
Use of Assigned Fund Balance
Total Revenues and Funding Sources
Appropriations: Instruction
Administration, Attendance & Health
Pupil Transportation
Operations & Maintenance
Technology
Debt Service
Food Service
Transfer to and/or Assignment for School Capital Projects
Unassigned Fund Balance, 6/30/2018
Total Appropriations
Schools - Appomattox Regional Governor's School Fund
Estimated Revenue: Local Sources
State
Total Revenues and Funding Sources
Appropriations:
Chesterfield County, VA
Education
Total Appropriations
Appropriations Resolution
$634,700
9,630,200
445,200
4,236,900
1,861,400
1,642,000
$18,450,400
$16,808,400
1,642,000
$18,450,400
$23,237,500
344,972,600
39,196,400
100,000
778,800
838,100
286,511,300
6,555,000
293,066,300
1,000,000
$703,189,700
$473,089,034
21,795,526
35,890,235
56,149,121
15, 643, 044
52,745,539
25,933,322
20,943,879
1,000,000
$703,189,700
$2,573,800
1,347,700
$3,921,500
$3,921,500
$3,921,500
FY2019 Budget
Countv Grants Fund
Estimated Revenue: Other Governments
Transfer from General Fund
Transfer from Mental Health Special Revenue Funds
Use of Restricted, Committed, or Assigned Fund Balance
Total Revenues and Funding Sources
Appropriations: Adult and Juvenile Drug Courts
Child Advocacy Center
Community Development Block Grant/HOME
Domestic Violence Prosecutor
Domestic Violence Victim Advocate (V -STOP)
Mental Health Support Services Grants
Fire and EMS Revenue Recovery
Police Grants
Technology Trust Fund
USDA Grant - Juvenile Detention Home
Victim/Witness Assistance
Virginia Juvenile Community Crime Control Act (VJCCCA)
Total Appropriations
Note: An additional $805,500 in county grant savings is
already appropriated in the grants fund that will be
reallocated for new programs.
Countv CIP Fund
Appropriations Resolution
$13,545,300
980,400
418,000
16,900
$14,960,600
$986,000
133,200
1,576,000
85,500
61,300
2,443,400
7,370,000
66,400
500,000
65,000
786,100
887,700
$14,960,600
Estimated Revenue: Transfer from General Fund
$26,294,000
General Obligation Bonds
22,465,300
Transfer from Cash Proffers
12,575,800
State Funds
5,000,000
Total Revenues
$66,335,100
Appropriations: County Capital Projects $56,747,200
Transfer to Capital Projects from Cash Proffers 9,587,900
Total County CIP Funds $66,335,100
Note: An additional $1,408,000 in county project savings
is already appropriated in the capital project fund that
will be reallocated for new projects.
Schools CIP Fund
Estimated Revenue: Bond Proceeds/ Other Debt Financing
$141,662,800
Interest Earnings
100,000
Transfer from Cash Proffer Fund
6,600,000
Trf from School Grant Fund (State Technology Funds)
1,800,000
Transfer from School Food Service
1,065,000
Transfer from School Reserve for Future Capital Projects
20,307,900
Total Revenue and Transfers
$171,535,700
Chesterfield County, VA"-'---
FY2019 Budget Appropriations Resolution
Appropriations: School Capital Projects $171,435,700
Transfer to School Operating Fund 100,000
Total Appropriations $171,535,700
Fleet Management and Radio
Shop
Estimated Revenue:
Fleet Management Charges
$18,881,500
92,028,200
Use of Reserves
731,000
Appropriations: Operating Expenditures
Radio Shop Charges
1,910,000
$120,800,000
Total Revenue and Funding Sources
$21,522,500
Appropriations:
Fleet Management Operations
$18,422,500
Transfer to Capital Projects
731,000
Radio Shop Operations
1,910,000
Addition to Unrestricted Net Assets
459,000
Total Appropriations
$21,522,500
Risk Management Fund
Estimated Revenue:
Operating Revenues
$9,928,500
Total Revenue
$9,928,500
Appropriations:
Risk Management Operations
$9,928,500
Total Appropriations
$9,928,500
Healthcare Fund
Estimated Revenue: Employee Contributions
$28,771,800.00
Employer Contributions
92,028,200
Total Revenue
$120,800,000
Appropriations: Operating Expenditures
$120,800,000
Total Appropriations
$120,800,000
Airport Fund
Estimated Revenue: Operating Revenue $753,300
Transfer from General Fund 14,600
Total Revenue $767,900
Appropriations: Airport Operations and Capital Projects $767,900
Total Appropriations $767,900
Utilities Funds
Estimated Revenue: Service Charges $ 98,158,300
Capital Cost Recovery Charges 19,739,500
Other 5,125,900
Use of Unrestricted Net Assets 3,603,600
Total Revenue $126,627,300
Chesterfield County, VAILI' 10
; 123
FY2019 Budget
Appropriations: Operations
Debt Service
Transfer to Capital Projects Fund
Total Appropriations
Utilities Capital Project Funds
Estimated Revenue: Transfer from Improvement/Replacement Fund
Appropriations:
Stormwater Utility Fund
Estimated Revenue:
Appropriations:
Mental Health Support
Services
Estimated Revenue:
Total Revenue
Capital Projects
Total Appropriations
Operating Revenue
Transferfrom General Fund
Reserves
Total Revenue
Operating Expenses
Total Appropriations
State
Federal
Other Revenue
Transfer from General Fund
Total Revenue
Appropriations Resolution
$67,488,300
7,007,000
52,132,000
$126,627,300
$52,132,000
$52,132,000
$52,132,000
$52,132,000
$4,500,000
2,011,000
589,000
$7,100,000
$7,100,000
$7,100,000
$5,104,800
885,000
23,460,100
11,943,600
$41,393,500
Appropriations: Operating Expenses $40,745,100
Transfer to General Fund 350,900
Transfer to Grants 297,500
Total Appropriations $41,393,500
Sec.2 Subsequent to the appropriations outlined in section 1, the Board of Supervisors may make additional
appropriations if there is an unencumbered and unappropriated sum sufficient to appropriate.
Sec. 3 The County Administrator may increase appropriations for non -budgeted revenue that may occur during the
fiscal year as follows: insurance recoveries of any amount received for damage to any County property,
including vehicles, for which County funds have been expended; refunds or reimbursements, in any amount,
made to the County for which the County has expended funds directly related to that refund or
reimbursement; and other revenue not to exceed $50,000.
Budget Change Requests are required when transferring funds between appropriation categories and capital
projects, when appropriating revenue and expenditures, or when using a reserve. Approval levels below the
County Administrator's $50,000 threshold is delegated at the following increments: $0-10,000 Budget and
Management Analyst, $10,001-20,000 Budget and Management Director, $20,001-50,000 County
Administrator. Any budget change request above $50,000 will be taken to the Board of Supervisors for
approval.
Chesterfield County, VA i }"
FY2019 Budget
Appropriations Resolution
Sec. 4 The County Administrator — in concert with the Board of Supervisors — may increase the general fund transfer
to schools and make appropriations in the school operating fund, contingent upon availability of funds and
other circumstances, based on the following schedule: $3 million on December 15, $3 million on February 15,
and $3 million on May 5.
Sec. 5 The County Administrator may, as provided herein, authorize the transfer of any unencumbered balance or
portion thereof from one classification of expenditure to another within the same department or appropriation
category. Unless otherwise provided below, the County Administrator may transfer up to $50,000 from the
unencumbered appropriated balance and prior year end carry forward assignments from one appropriation
category (including assigned fund balance) to another appropriation category or between capital projects. No
more than one transfer may be made for the same item unless the total amount to be transferred for the item
does not exceed $50,000.
The School Board or School Superintendent may make revenue and expenditure transfers among school
appropriations categories or between capital projects during the fiscal year with approval delegated, in
aggregate, in the following increments: $0-50,000 Superintendent, $50,001-499,999 School Board, $500,000+
Board of Supervisors. The School Board and/or the School Superintendent shall prepare a budget status report
reflecting changes to the approved school budget between appropriation categories or capital projects, as
amended, and present it to the County Administrator quarterly.
Sec. 6 The County Administrator may approve transfers among County and Utility funds to enable the capital projects
or grants to be accounted for correctly as long as funding sources are consistent and total appropriation is not
increased. The County Administrator is authorized to reallocate funding sources for capital projects, cash
proffers, and debt service payments. Upon completion of a capital project or grant program, staff is authorized
to close out the project and transfer any remaining balances to the original funding source. Savings in projects
initiated as part of a major maintenance program are authorized to be transferred by staff to the corresponding
major maintenance account for future improvements and staff is authorized to transfer remaining balances
from completed projects within the same CIP category to enable future reallocation. Staff is authorized to
reprogram Community Development Block Grant funds by closing program cost centers and transferring
funding to newly approved programs based on adoption by the Board of Supervisors. If outside contributions or
external revenues do not materialize at the level budgeted, the County Administrator may reduce revenue and
expenditure appropriations to the level received.
The School Superintendent is authorized to reallocate funding sources for capital projects as long as funding
sources are consistent and total appropriation is not increased. Upon completion of a capital project or grant
program, staff is authorized to close out the project and transfer any remaining balances to the original funding
source or the Reserve for Future Projects. Savings in projects initiated as part of a major maintenance or food
services program are authorized to be transferred to the corresponding major maintenance or food services
account for future improvements. If outside contributions or external revenues do not materialize at the level
budgeted, the School Superintendent may reduce revenue and expenditure appropriations to the level
received.
Sec. 7 The County Administrator is authorized to transfer among appropriation categories and/or appropriate funds
and assignments of fund balance in any amount for supplemental retirement, Workers' Compensation,
healthcare, and other compensation -related costs, as well as for transfers to departments to cover energy/fuel
costs, and funds received from asset forfeitures for allowable expenditures. Within the healthcare fund, the
County Administrator is authorized to appropriate use of reserves, interest earnings, and additional employee
or employer contributions in any amount to pay claims, deductables, settlements, and any costs associated
with healthcare.
Sec. 8 All outstanding encumbrances, both operating and capital, in all County funds up to $150 million, at June 30,
2108 shall be an amendment to the adopted budget and shall be reappropriated to the next fiscal year to the
same department for which they were assigned in the previous year. At the close of the fiscal year, all
unassigned appropriations lapse for budget items other than: those contained in life -to -date funds, budgeted
Chesterfield County, VA
FY2O19 Budget
Appropriations Resolution
general fund transfers to life -to -date funds; other use of restricted, committed, or assigned fund balances;
District Improvement Funds; asset forfeiture funds; grant funds; construction assignments; assignments for
County and School reserves for future capital improvements; donations received for specific purposes; tax
revenues received for special assessment districts and interest earnings thereon; Fire and Emergency Medical
Services apparatus and equipment funding; General Services vehicle and equipment funding; Economic
Development incentive funds; and refunds for off-site and oversized water and wastewater facilities.
Sec. 9 Any funds specifically budgeted to add to an assignment of fund balance shall be automatically assigned during
the year end audit process. All excess revenues and unspent appropriations in the telecommunications
program is authorized to be automatically assigned for future telecommunications upgrades. All excess
revenues in the BPOL program is authorized to be reserved for future transportation or economic development
initiatives. All revenues from the increased vehicle registration fee received in excess of those budgeted for the
state revenue sharing program shall be authorized to be reserved for future transportation improvements. Any
revenues received from the sale of real property to satisfy delinquent taxes is authorized to be reserved at year
end. Staff is authorized to transfer and appropriate up to $937,000 from results at year end into the
Stormwater Fund for TMDL related expenses. All excess transient occupancy taxes and VDOT reimbursements
received in the General Fund are authorized to be reserved at the end of each fiscal year. All Utilities
Department Rate Stabilization Reserve funds are authorized to be reserved at the end of each fiscal year.
Sec. 10 The County Administrator is authorized to make expenditures from Trust & Agency Funds for the specified
reasons for which the funds were established. In no case shall the expenditure exceed the available balance in
the fund.
Sec. 11 In accordance with the requirements set forth in Section 58.1-3524(C)(2) and Section 58.1-3912(E) of the Code
of Virginia, as amended by Chapter 1 of the Acts of Assembly (2004 Special Session 1) and as set forth in Item
503.E (Personal Property Tax Relief Program) of Chapter 951 of the 2005 Acts of Assembly, any qualifying
vehicle situated within the County, shall receive personal property tax relief in the following manner:
a) Personal use vehicles valued at $1,000 or less will be eligible for 100% tax relief;
b) Personal use vehicles valued at $1,001 to $20,000 will be eligible for 54% tax relief;
c) Personal use vehicles valued at $20,001 or more shall receive 54% tax relief on the first $20,000 of value;
d) All other vehicles which do not meet the definition of "qualifying" (business use vehicles, farm use vehicles,
motor homes, etc.) will not be eligible for any form of tax relief under this program. Pursuant to authority
conferred in Item 503.D of the 2005 State Appropriations Act, the County Treasurer shall issue a
supplemental personal property tax bill in the amount of 100 percent of tax due without regard to any
former entitlement to state PPTRA relief, plus applicable penalties and interest, to any taxpayer whose
taxes with respect to a qualifying vehicle for tax year 2005 or any prior tax year remain unpaid on
September 1, 2006, or such date as state funds for reimbursement of the state share of such bill have
become unavailable, whichever occurs first.
e) Penalty and interest with respect to bills issued pursuant to this section shall be computed on the entire
amount of tax owed. Interest shall be computed at the rate provided in Section 9-51 of the County code from
the original due date of the tax.
Sec. 12 The County Administrator is authorized to assign position numbers from the Board approved unallocated pool
to a specific department as long as there is sufficient funding appropriated to cover the personnel costs. No
new full-time position numbers can be created without Board of Supervisor approval.
Sec. 13 The County Administrator, on behalf of the Board of Supervisors, will ensure that the payment amounts for
defined benefit pension plans for each liability is funded and paid annually. The County Administrator is
authorized to withhold and adjust general fund contributions to other funds to make pension plan payments for
the respective funds if not paid on the policy established timeline as applicable.
Chesterfield County, VA
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
17A9
�RGIN�'
Meeting Date: April 11, 2018 Item Number: 7.
Subject:
Page 1 of 1
Public Hearing to Consider Amended Price for Sale of Property in Chesterfield
County Industrial Park to Bradley Air, LLC
County Administrator's Comments:
County Administrator-.—
Board
dministrator:Board Action Requested:
Approve sale of a portion of parcel number 763674447400000 to Bradley Air,
LLC for $291,500.
Summary of Information:
On August 23, 2017, the Board approved the sale of property in the airpark
to Bradley Mechanical, LLC ("Bradley") for $55,000 per acre. Bradley and
County staff expected the parcel to be approximately 5.3 acres and
anticipated the price to be approximately $291,500. The survey of the
property revealed that the parcel is actually one acre larger than expected
and contains unusable wetlands. Economic Development and Bradley have agreed
to amend the contract price to $291,500 rather than $55,000 per acre to
accurately reflect the expectation and intent of the parties. Bradley has
also decided that the business entity purchasing the property will be Bradley
Air, LLC, not Bradley Mechanical, LLC. Staff recommends approving the sale
to Bradley Air, LLC for $291,500.
Preparer: Jeffrey L. Mincks Title: County Attorney
0628:112057.1
Attachments: ■ Yes 17 No
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Advertising Affidavit
300 E. Franklin Street
Richmond, Virginia 23219
(804) 649-6208
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
P.O. BOX 40
9901 LORI RD.
CHESTERFIELD, VA 23832
Account Number
3005440
Date
April 04, 2018
Date Category Description Ad Size Total Cost
04/10/2018 Meetings and Events TAKE NOTICE That on April 11, 2018, at 6:00 p.m. or as soon 2 x 17 L 91.50
TAKE NOTICE
That on #1 11, 2018, at 62 pm, oras soon thoe3hr as may be
heard, the Board of Sulo6sois of ChostAld County at its regular
meetiN place in the Public Meeting Room of Chostd field Counfy, Vi .
ginia, will consider the sive of a portion ofa parcel of land designated
as PIN; 7636744474000, in the Chesterfield County lodustrial dark,
Section B.
Information regarding the sale is on file in the Right of Way Office in
Chesterfield County, Vrginia, and may be examined by all interested
parties between the tours of X30 am, and A p.m., Monday through
Friday.
The hearing is held at a public facility desiped to be accessible to pu.
sols whh d'l abilhib. Any persons wdh questions on the anssibil4 of
the facility o need fo reasonable accommodations should contact Jan.
ice B. Blakley, Clerk to the Board, at 4121 Persons needing inter•
pretei services fo the deaf must notify the Clerk to the Board no later
than Ap6l6 N18,
Publisher of the
Richmond Times -Dispatch
This is to certify that the attached TAKE NOTICE That on April was
published by the Richmond Times -Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
04/04/2018
The First insertion being given ... 04/04/2018
Newspaper reference: 0000729836
Sworn to and subscribed before me this
` 0�
Not ry Public Supervisor
State of Virginia
City of Richmond
My Commission expires
Kimberly B. Harris
NOTARY PUBLIC
_;ommonwealth of Virginia
Notary Registration Number 356753
,ommission Expires January 31, 2021
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: April 11, 2018 Item Number: 8.
Subiect:
Closed Session
County Administrator's Comments:
County Administrator:
Board Action Requested: \
Summary of Information:
Page 1 of 1
Closed session pursuant to § 2.2-3711(A)(5), Code of Virginia, 1950, as
amended, to discuss prospective businesses or industries locating or
expanding in the County where no previous announcement has been made of the
businesses' or industries' interest in locating or expanding its facilities
in the County.
Preparer: Jeffrey L. Mincks
Attachments: C:1 Yes
■ No
Title: County Attorney
0425:112080.1
R-
1 4.: 'u
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page I of 1
AGENDA
N4
Meeting Date: April 11, 2018 Item Number:
Subiect:
Adjournment and Notice of Next Scheduled Meeting
Supervisors
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
of the Board of
Motion of adjournment and notice of the Board of Supervisors meeting to be
held on April 25, 2018, at 3:00 p.m. in Room 502 at the County
Administration Building.
Preparer: Janice Blakley
Attachments: El Yes
Title: Clerk to the Board of Supervisors
0 No SM302G