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07-25-1990 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETING DATE: SUBJECT: , Jul? ~)5~ 199N ITEM NUMBER: NACO Awards, NACIO Award, NACIO Regional Director, Vi_rgJnia State ~r Association Award. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION ATTACHMENTS: YES I-I NO ~ SIGNATURE: t News & Public Information Director COUNTY ADMI NISTRATOR CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE :, July 25, 1990 ITEM NUMBER: 8. SUB41~CT: HEARINGS OF CITIZENS ON UNSCHEDULED ~TTERS OR CLAIMS Hr. William Thompson, III Regarding thc Riverton School/Park Site COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: See attached. PREPARED BY;. ATTACHMENTS: YES ~D NO [] SIGNATURE: ROS-9891 WILLIAM THOMPSON, '154~I KINGSMILI.-' ROAD MIDLOTHIAN, VIRGINIA 25113 ,July 1_6, 1.990 Mr. Lane B. Ramsey County Administrator Chesterfield County P. O. Box 40 Chesterfield, VA 23832 Dear Mr. Ramsey: I respectfully request permission to speak to the Board of Supervisors on July 25, 1990 on the Riverton school/park site. There are several issues regarding this site that need to be brought to the attention of the supervisors before they sign the contract to purchase this property. To confirm this request, I may be reached by calling 794-7042 or 794-4000. Cordially, William Thompson, III 00001,3 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: July 25, 1990 ITEM NUMBER; Yon. Resolution to honor Dr. Ronald J. Jessup COUNTY ADMINISTRATOR'S COMMENT,C;: SUMMARY OF INFORMATION: Dr. Ronald J. Jessup, representing the Dale Magisterial District, has resigned from the Community Services Board due to relocation outside of Chesterfield County. RECOMMENDATION: Staff recommends that the Board of Supervisors approve attached resolution. ATTACHMENTS: YES i~I~ NO I'1 SIGNATURE' Robert L. Masden Deputy County Administrator COUNT~ADMIN!Sl:RATOR 000002 /..- WHEREAS, Dr. Ronald J. Jessup, representing the Dale Magisterial District has been a valued member of the Chesterfield Community Services Board since his appointment by the Board of Supervisors in January, 1986; and WHEREAS, Dr. Jessup has diligently served as a member of each of the three Community Services Board's standing committees and actively participated as a Chesterfield Community Services Board representative at state-wide conferences of the Virginia Community Services Board; and WHEREAS, the guidance and commitment demonstrated by Dr. Jessup during his appointment as a member of this Board will be greatly missed. NOW, THEREFORE BE IT RESOLVED that the Chesterfield County Board of Supervisors hereby expresses its sincere gratitude and appreciation to Dr. Ronald J. Jessup for his dedicated commitment and many contributions in the provision of quality mental health, mental retardation and substance abuse services to the citizens of Chesterfield County. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be formally presented to Dr. Ronald J. Jessup and that this resolution be permanently recorded among the papers of the Chesterfield County Board of Supervisors. 00000G CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE : July 25, ]990 SUBJECT: ITEM NUMBER' 7oB. BOARD RESOLUTION HONORING BETHLEHEM BAPTIST CHURCH. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The Hon. Mauri.ce B. Sullivan, Vice Chairman of the Board of Supervisors, has requested a Resolution honoring Bethlehem Baptist Church on the occasion of :its Bicentennial Celebration. ATTACHMENTS: YES ~ NO [] SIGN AT URE; News & Public Informati.on Services 000004 RECOGNIZING BETHLEHEM BAPTIST'S 200TH ANNIVERSARY WHEREAS, BETHLR~BAPTIST CHURCH and its congregation will celebrate its 200th Anniversary in Chesterfield County on July 26, 1990; and W~RREAS, the very first church and congregation of Bethlehem Baptist Church was located on Midlothian Turnpike in Chesterfield County. The small country church was furnished with oak pews, stained-glass windows and gas lights. Today, the church, still located on Midlothian Turnpike, has emerged as a 500-member congregation with a large, air-conditioned sanctuary of exposed wooden beams and hanging cathedral lamps. Amid the changes, the congregation's baptist beliefs have remained the same; and WHEREAS, the congregation will celebrate 200 years of uninterrupted worship in Chesterfield County. This church has provided numerous community services to the citizens of this county through soup kitchens, day-care and outreach programs; and WHEREAS, history is abundant in Bethlehem Baptist Church. The congregation has direct ties to the first Baptists in Chesterfield. Before the baptistery was built in the old church, members were baptized in the fresh waters of Chesterfield County including Gregory's Mill Pond, and WHEREAS, the Bethlehem Baptist Church congregation has served as the mother church for six other churches including Central Baptist Church, First African Baptist Church in Midlothian, First Baptist Church South Richmond on Decatur Street, Lyndale Baptist Church on Hull Street Road, Winfree Memorial Baptist Church and Bethel Baptist Church; NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors invites all citizens of Chesterfield to join them in saluting the congregation on the occasion of the Bicentennial of Bethlehem Baptist Church. 00000,5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: July 25, 1990 ITEM NUMBER' 7.C. SUB~[CT: Resolution Recognizing "National Night Out" COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The National Association of Town Watch is sponsoring its 7th annual crime prevention program called "National Night Out" on August 7, 1990. "National Night Out" is a crime prevention awareness effort which encourages citizens to join together with others in their communities to observe and report criminal activities. This event promotes citizens' involvement in the reduction of criminal activities within their neighborhood and reinforces the united effort between law enforcement and citizens in support of safer neighborhoods. Tuesday, August 7, 1990, is being observed as "National Night Out" throughout the nation. The Police Department requests that a resolution be presented on August 7, 1990, 12:00 noon, at the Richmond Chamber of Commerce recognizing "National Night Out," in a joint effort with the County of Henrico and the City of Richmond to promote a safer community for all citizens. ATTACHMENTS: YES [] NO [] PREPARED BY:_ Joseph Pittman Chief of Police SIGNATURE: Oo o o o 6 BOS-9891 NATIONAL NIGHT OUT - 1990 WHEREAS, the National Association of Town Watch is sponsor- ing the 7th Annual edition of a special, coast-to-coast community crime prevention event on August 7th, 1990, called "National Night Out" - America's Night Out Against Crime; and WHEREAS, Chesterfield County plays an essential role assisting the Chesterfield County Police Department through its cooperative crime prevent efforts in Chesterfield County and is supporting the "National Night Out" locally; and WHEREAS, it is important that all citizens in Chesterfield County be aware of the importance of crime prevention programs and the positive impact that their participation can have on reducing crime and drug abuse in our neighborhoods; and WHEREAS, "National Night Out" provides an opportunity for Chesterfield County to join together with thousands of other commu- nities across the country in support of safer neighborhoods and to demonstrate the success of cooperative crime prevention efforts; and WHEREAS, neighborhood awareness, spirit and cooperation are important themes of the "National Night Out" project and key com- ponents in helping the Chesterfield County Police Department to fight crime and drug abuse; NOW, THEREFORE WE, THE CHESTERFIELD COUNTY BOARD OF SUPERVISORS, do hereby call upon all of the citizens of Chesterfield County to join the Chesterfield County Police Department and the National Association of Town Watch in supporting and participating in the 7th Annual "National Night Out" on August 7, 1990. FURTHER, LET IT BE RESOLVED THAT, WE, THE CHESTERFIELD COUNTY BOARD OF SUPERVISORS, do hereby proclaim Tuesday, August 7, 1990, as "NATIONAL NIGHT OUT" in Chesterfield County. Chairman, Chesterfield County Board of Supervisors Secretary 00000'? CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: July 25, 1990 Recognize Sponsors SUB4ECT: Extravaganza of 7.D. ITEM NUMBER: the 1990 Fourth of July COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OFINFORMATION: The Board of Supervisors is requested to recognize Southern Health Services, Edward Willey Jr., Leggett, King's Korner Catering, Storer Cable Communications and Central Fidelity as sponsors of the 1990 Fourth of July Extravaganza. A total of $6,000 is being contributed, $1,000 each from Southern Health Services, Edward Willey Jr., Leggett, King's Korner Catering, Storer Cable Communications and Central Fidelity. Jim Gore, President of Southern Health Services, Edward Wille¥ Jr., a representative of Leggett, Betty King of King's Korner Catering, and a representative of Storer Cable will be in attendance to present their checks. A representative of Central Fidelity will be present to accept their resolution. BACKGROUND " The 1990 Fourth of July Extravaganza was held at the new Chesterfield County Fairgrounds from 6 p.m. to 10 p.m. on July 4th. This year's event attracted a crowd of over 15,000 people. These sponsor's contribution made it possible to end the event with a 35 minute fireworks display. ATTACHMENTS: YES I"1 NO [] PREPARED BY; M.D. "~ete~- St~h, J// Director, Parks & Recreation SIGNATURE: ooooo COUNTY ADMINISTRATOR RECOMMENDATION Staff recommends that the Board of Supervisors officially commend and recognize these organizations and individuals for their contributions to this concert series with a resolution as they present their checks. 00000 Resolution Recognizing Corporate Sponsors for Their Generous Donations Toward the 1990 Fourth of July Extravaganza Whereas, Independence Day is celebrated in Chesterfield County with a special event, and Whereas, a fireworks display is a traditional part of Independence Day, and Whereas, the financial contributions made by these individuals and corporations provided the vehicle for hosting this fireworks display. Now, Therefore, Be It resolved that the Board of Supervisors of Chesterfield County does hereby recognize Southern Health Services, Edward Willey Jr., Leggett of Chesterfield Towne Center, King's Korner Catering, Storer Cable Communications and Central Fidelity for their generous donations toward the 1990 Fourth of July Extravaganza. Be It Further Resolved that the Board of Supervisors does hereby express its appreciation and gratitude to these members of the corporate community for their interest in and contributions toward the quality of life in Chesterfield County. 000010 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: SUBJECT: Jub,, 20, ]990 ITEM NUMBER: 7.E. RESOLUTION HONORING MR. GRIFFIN R. BURTON, VICE CHAIRMAN OF THE CHESTERFIELD SCHOOL BOARD. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The Hon. Harry G. Daniel, Dale Distrlict Supervisor, has requested a Reso]ut.ion honor.ing Mr. Burton on theoccas:i.on of his retirement from the School Board. Information from the School Board could not be obtained today. Resolution will be prepared on Monday, July 23, 1990. ATTACHMENTS: YES NO ~!/// News & Pub]Jc Informat'ion Services SIGN AT URE: COUNTY ADM I N I STRATOR 000011 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: SUBJECT: July 25, 1990 ITEM NUMBER: Public Hearing for Meadowville Plan 9.no COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION BACKGROUND: On May 9, 1990, the Board of Supervisors held a public hearing regarding the proposed Meadowville Plan. The Board of Supervisors made a decision to defer consideration of the proposed Meadowville Plan, to allow additional discussion and consideration of several changes to the draft plan. The following synopsis reflects changes proposed after several meetings between Supervisor Currin, developers, County staff and area residents to the Meadowville Plan as amended on February 13, 1990 by the Planning Commission and presented to the Board of Supervisors on May 9, 1990. 1. The redefinition of Moderate Industrial Land Use to generally include I-2 and some I-3 uses. The removal of a proposed park providing public access to the James River and riverfront trails to be used for passive recreational purposes such as running and hiking. ATTACHMENTS: YES ~[~ NO [] 13U12590/A: AGENDA/gok SIGNATURE: Director of Planning C OUN'FY ADMI N ISTRATOR 000014 BOS-9891 AGENDA ITEM PUBLIC HEARING ON MEADOWVILLE PLAN July 25, 1990 PAGE 2 The area immediately west of North Enon Church Road is proposed as a transition area. It can be developed as low density residential use with the exact depth and shape dependent on topographic and sound residential design principles. This area may also be developed as a light industrial use with provision of a 200 foot buffer. The height of structures may exceed three stories or 50 feet in the area designated moderate industrial if effectively screened from the view of nearby residents. The definition of mixed use transitional has been amended so that rezoning and redevelopment should occur on parcels aggregated to sufficient size, design and location to protect the character and environment of remaining residential uses (this land use relates specifically to the Perkinson Heights area). At the meeting on June 13, 1990, the Board of Supervisors voted to defer consideration of the Plan until the July 25, 1990 meeting to allow time for staff to incorporate the proposed new language into the text of the Plan. A copy of the Meadowville Plan including the proposed changes is attached. A comparison of the proposed new language, the original staff recommended language and Planning Commission action follows. 1 JUl2590/A: AGENDA/gok 000015 O~ · 0 ~.~ ,-4 o ~ ~ ~ I CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: July 25, 1990 ITEM NUMBER:. 9.B. SUB4ECT: APPOINTMENT OF MEMBERS TO THE BUILDING CODE APPEALS BOARD COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The following persons were nominated for appointment to the Building Code Appeals Board at the Board's 6/27/90 meeting: Name Robert J. Leipertz, Jr. William C. Faris, Jr. A. W. Dunbar Michael W. Tarr G. Warren Vaughan RECOMMENDATION: Term 7/01/90 - 6/30/93 7/01/90 - 6/30/93 8/01/90 - 7/31/93 8/01/90 - 7/31/93 8/01/90 - 7/31/93 That the Board of Supervisors appoint the above named individuals to serve on the Building Code Appeals Board of Chesterfield County for the terms stated above. ATTACHMENTS: YES r-! NO [] SIGNATURE: ROBERT S. HODDER Building Official O0001G CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: July 25, 1990 ITEM NUMBER: 9.C. SUB4ECT: Streetlight Installation Cost Approval Deferral COUNTY AOMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Streetlight installation cost approval deferred from the April 25, 1990 and May 23, 1990 Board meetings. MATOACA DI STRI CT: Location: Intersection of Beach Road and Woodland Pond Parkway. There is no cost associated with this installation. Woodland Pond residents have completed a poll of subdivision residents to determine if a majority are in favor of, or oppose, this installation. The residents requesting the installation, represented by Mrs. Jane Weisenfels, would like to present the results of the poll at this time. ATTACHMENTS: YES I-1 NO SI SIGNAT UR£: Richard M. McElfish, P.E. Director Environmental Engineering 000017 The vote fdken of the June 7~ 1990 wP Homeowners Assoo, Ntg, was a straw vote only o? the fewer than 30 ?amilfes present (WP has 200 PIus ?amilies), The independent poll which was sanctioned by Jesse Noyes has been completed~ includes sig-~ natures~ names~ oddresses~ & represents over 100 ?omil ies a??ected, ~/e have else just learned our developer thor' the 2nd enfronce, fo ~P ~ill not open until 1993! AIl construct ion tro~ic Prom Sections 6 & ~il l be possing thru our present enfronoe,.olong ~ifh the re~ulor vehiculor S T R £ E T L ! G H T FOR S A F E T Y ~ Homeowners Request ?or !nfersecfion o? Beach Road and Woodland Pond Parkway Chesfer?ield Counfy Board o? Supervisors duly 25, 1990 PROPONENTS OF THE STREETLIGHT INSTALLATION FF~'L IT ,rS INPORTANT FOR THE FOLLOWINc~"~EASONS: "~ The new county code will now require streetlights at subdivision entrances as well as at critical points within. We reel if would be totally inconsistent with new county code for the streetlight in question to be disapproved, while smaller subdivisions with lesser tra?fic volume would receive streetl ights. ~/oodland Pond Subdivision is projected to contain between 600 and 700 families at its completion, with two projected entrances. ~/e feel 'that our present entrance should be I ighted, lust as the second one, under county code, will be. w We County records indicate that severa accidents have already occurred a~the Beach Road/Woodland Pond Pkwy. intersection, 3 of which occurred after the left turn lanes were established. April ~89: May j89 '~ duly '89 Sept tS~ Dept.o? Transportation established turn lanes reported accidents at location o? intersect ion The Vehicular Traffic Count per day has already reached L~O00I! This qualifies the intersection by county criteria for the street I ight. Police departments recommend adequate streetlighting and home security I ight ing as important steps in crime deterrence. Residents living on Beach Road report increasinq concerns over qrowinq, traffic on Beach Road and from Pocahontas State Park, too many of which, they report, travel at h iqh speeds. This traffic from the park passes directly through the intersection in quest ion. ( NO TE: The residents alonq Beach Road who were contacted voted UNANIMOUSLY YES for the streetl iqht. It is this area who lives closest to the intersection.) Problems with the divided park·a), entrance occur all too often. Many drivers unfamiliar with our divided entrance turn the ~ROIVG.. ~AY into the subdivision, meeting head-on with any cars exiting the subdivision. They must then reverse onto Beach Road. Better lighting will help indicate the right and wronq corridors. The le?t-turn Inn~..e nnn be~ if persons travelling on Beach Road can not see that the straight-through lane must swerve to the right. Conditions exist for a head-on collision. As autumn and winter approach, persons going to and from work will often be entering this intersection while it is dark. School busses must also pass through this area, and in wintery, foggy conditions, the need for lighting will become more and more evident. Tra??ic will obviously increase along Beach Road, as the many new developing subdivisions continue fo grow. Due to a Virginia Power rebate, the streetlight installation will not actually cost the county any money. Its monthly utility charge is estimated to be under $9.00. 10. WE FEEL SAFETY MUST TAKE PRIORITY OVER CONCERNS FOR AESTHETICS, WE HAVE POINTED OUT A SITUATION IFHICH WE FEEL TO BE POTENTIALLY DANGEROUS. ACCIDENTS HAVE ALREADY OCCURRED. THE BURDEN OF PROOF LIES WITH THE OPPOSITION. WE FEEL THAT UNLESS THEY CAN PROVIDE REASONING BEYOND COSMETIC APPEARANCE, THE BOARD OF SUPERVISORS SHOULD CONSIDER OUR CONCERNS FOR SAFETY AS A TOP PRIORITY. NO HEDICINE IS BETTER THAN PREVENTIVE MEDICINE. THE FOLLOWING ]SA LiSTiNG OF THE RESIDENTS OF WOODLAND POND SUBDIV[SIQN AND NEARBY BEACH ROAD RES[DENTS WHO ARE RE(2UESTING THE CHESTERFZELD COUNTY BOARD OF SUPERVISORS, FOR THE PURPOSE O__~F ENHANCED SAFETY, TO GiVE FINAL APPROVAL FOR THE IAJSTALLATION OF A STREETLIGHT ONTO ONE OF THE TWO EXISTING POLES WHICH FLANK THE SUBDIVISION ENTRANCE AT BEACH ROAD AND WOODLAND POND PARKWAY. MR. NUSTAFA ALI BEN AND ROSE ARTHUR WILLIAM d ATKINSON B.U. BALIGA JERRY BELEW IKE BRISSON 9350 Waterfowl Flyway 9000 Canvasback Circle 10911 Lessem Scaup Lndg. 9821 Waterfowl Flyway 9007 Widgeon Way 9601 Wafer?owl Flyway TED CARL 9340 Waterfowl Flyway SHERMAN CLEMONS 9~13 Beach Road BOB COLEMAN 10800 Lesser Scaup Lndg. NIKE & Ji~NE COSTELLO 9521 Waterfowl Flyway PAUL CREECH 9501 Beach Road ROBT. & REBECCA D, LANEY 9007' Eider Landing RICHARD & PAT DILLARD 9031 Beach Road DAVID AND BARBARA DUDLEY 10910 Pintail Place MR, & MRS. EARL DYE 9311 Waterfowl Flyway PEGGY C, ELLERS 9509 Beach Road MR, ESTEP 10810 Lesser Scaup RICHARD AND U, FARROW 10902 Pintail Place GERALD AND PEGGY DYE 9800 Waterfowl Flyway LAURIE AND DANNY HARDIN 9321 Waterfowl Flyway ANDREW M. Harriss 9004 Widgeon Way LARRY & BONNIE HARRISON 9801 Waterfowl Flyway STEVE AND DEBBIE HINDLE 10830 Woodland Pond Pkwy. · A,H, HORNER ~1 IVafer?owl Flyway CHARLIE & BRYE JENNETTE 9210 lOafer?owl-Flyway KOLEN & BEVERLY JONES 9020 lCater?owl Flyway DON & GINGER JOYNER ~00~ Elder L~ndfng GERALD K[NION 9521 ~aferPowl Flyway UULIE KNIGHT 9~17 Beach D~VE AND KIN KOHNAN 9000 ~idgeon ~ay ~ILLIAN N. KOOGLER II ~008 ~idgeon ~ay AGNES LILLY 9d~l ~aferffowl Fly~ay DALE ~ND LIND~ NURRAY I09~0 Lesser ScQup PAUL AND RUTH NESTER 9110 ~hisfling S~an T.E. NEWTON 9010 ~ater¢owl Fly~ay KEN AND PAT NEWTON 10903 Pinfail Place BARBARA PAYNE 10931 Pinfafl Place U.L. PERRY ~0~1 Beach Road ~ayne and Linda Rackley 9521 GAd~el l Terrace LE~ AND SANDY RIFE 8815 ~aferto~l Fly~ay UOANN RINACA ~0 ~afer¢o~l Flyway C.D. and BRENDA SLAUGHTER 8800 ~aferPo~l Fly~ay ¢TEPHENSON, N~KE AND NANCY I ~O~'.'~bE~f I ing S~an CHARLES AND JANE ~E~SENFELS 9~01 ~aferPowl Flyway NARY AND TON ~HITE ~211 ~aferPowl Flyway RANDY ~HITTENORE 10711 Old Squa~s Lane R.C. ~[CKAN 10702 Old Squa~s Lane BILL AND CORR[NE ~]GLEY 10730 ~oodland Pond Pk~ay. NANCY ~ILLIANS 9851 ~afer¢o~l FLy~ay UED TATRO 9101 Beach Road (Aurora Tatro) RONALD TATRO 9021 Beach Road ~'~ LYLES & BARBARA SUDDRETH ~afer~o~l Fly~ay CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: ,-r. lv ?~ _ 1 qqr) ITEM NUMBER: 10 .A. ,SI. IBJECT: Public Hearing to Consider a Lease of Office, Hangar, and Tie Down Space to Air Chesterfield, Inc. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: A new lease has been negotiated with Air Chesterfield, Inc. for space used in the M. W. Burnett Terminal Building. The terms are essentially the same as the terms currently in effect. The lease term is three years at a rate of $9,000 total rent for the first year, with an escalation formula for subsequent years. A copy of the lease is attached. Recommendation: Staff recommends approval. ATTACHMENTS: YES [] PCA/kf4993 :N30 NO [] SIGNATURE: PREPARED Steven L. Micas County Attorney 000013 BOS-9891 LEASE AGREEMENT THIS LEASE AGREEMENT, made this day of , 1990 by and between the COUNTY OF CHESTERFIELD, VIRGINIA, a political subdivision of the Commonwealth of Virginia ("Lessor"), and Air Chesterfield Inc., trading as Air Chesterfield a'Virginta corporation ("Les- see" ). WITNESSETH : That the Lessor, for and in consideration of the mutual covenants herei,mfter made by the Lessee, hereby leases unto the Lessee the follow- ing described premises subject to the terms and conditions of this lease except that no provision herein shall be construed to grant any exclusive right forbidden by any Act of Congress administered by the Federal Aviation Administration or otherwise in violation of federal anti-trust constraints. ARTICLE I AREA LEASED The Lessor leases unto the Lessee, upon the terms and conditions hereinafter stated certain office space and the nonexclusive use of the ramp spaces at the Chesterfield County Airport, Chesterfield County, Virginia, as more particularly described as follows: 1. _Office Space. The use of office space situated at the Airport and counter-space, as designated by the Airport Manager for the operation of a flight school and conducting other business in accordance with Article 000013 V of this Lease Agreement, such space is more particularly described in Attachment A, a copy of which is attached hereto and made a part hereof. 2. Aircraft .Ramp. The nonexcluaive use of space on the aircraft ramp and adjacent areas, as designated from time to time by the Lessor, adequate for the parking and tying down of aircraft owned by or in the care of the Lessee. The Lessor may, in its discretion, require that air- craft be parked in areas other than on the aircraft ramps. 3. Common Facilities. The nonexclustve use of the public portion of the airport, including parking areas, subject to the laws of the County of Chesterfield, the State of Virginia and the Federal Aviation Administration. 4. Ingress and E~ress. The nonexclustve right of ingress to and egress from the demised premises over roads established on the airport by the County of Chesterfield or the State of Virginia. 5. ~Capital ImDrovements. The Lessee is specifically prohibited from making capital improvements to the areas leased pursuant to this Lease Agreement. For the purposes of this Agreement, capital improvements shall mean ]and improvements including paving and landscaping and im- provements to parking areas, aprons and taxiways. Such improvements further include additions to any building, including fixed attachments to the building, such as wiring, electrical fixtures, plumbing (except for electrical and plumbing connections to equipment, machinery and added lighting), elevators, heating and air conditioning systems and all utility lines, facilities or connections. part of the realty. All capital improvements shall be deemed -2- (~ 0~}14 0_4 :p33 ARTICLE II TERM 1. Length of Term. The initial term of this lease shall be for a period of three (3) years and shall begin at 12:01 a.m. on the 1st day of June, 1990 and shall end at 12:01 a.m. on the 31st day of June, 1993, unless it shall terminate sooner, as hereinafter provided. 2. Extension. The Lessee shall have the right to renew this lease for one additional term of two (2) years, upon the conditions of this lease, or as otherwise provided by the Lessor. Lessee shall notify Lessor in writing, not less than three (3) months prior to the end of the term of his intention to renew for one additional term. 3. Surrender of Premises and Possession. Upon expiration of the initial or renewal term of this Lease Agreement or upon other termination of this Lease Agreement the Lessee~s authority to use the premises, rights and facilities herein granted shah cease and the Lessee shall, promptly and in good condition, normal wear and tear excepted, surrender the leased premises to the Lessor. 4. Holdover. If the Lessee shall holdover after the expiration of the initial term of this lease, such tenancy shall be from month to month only and subject to the terms, covenants and conditions of this Lease Agreement. -3- oooo ARTICLE III RENT 1. Rent. A. The Lessee shall pay to the Lessor during the initial one year term of this lease the sum of Nine Thousand Dollars ($9,000.00), payable in twelve (12) equal monthly installments of Seven Hundred Fifty Dollars ($750.00) each month, which installments shall be paid to the Lessor no later than. the tenth day of each month for which rent is due for the leased area herein described. The yearly rent for each succeeding year of this lease shall be determined by adding the previous year's rent to an amount equal to the previous year's rental fee multiplied by the iucrease in the Consumer Price Index or its replacement as published by the United States Department of LabOr for the previous year. In no event shall the yearly rent for any subsequent term or renewal term be less than the first year's rent. 2. .P. aymen.t.s.. Payment of all monies due to the Lessor pursuant to this Lease Agreement shall be made to the Treasurer, County of Chesterfield, P. O. Box 40, Chesterfield, Virginia, 23832. ARTICLE IV COVENANTS OF LESSOR 1. Sales Office. The Lessor covenants that the Lessee shall have the right to maintain a sales office within the leased area for the purpose of selling, trading and dealing in new and used aircraft and training materials used in conjunction with the normal operation of the flight -4- PCA/barn4404:B33 00002,? school. The Lessee is specifically prohibited from providing an auto taxi service, rent-a-car service, car storage service, limousine service, air travel trip insurance, food and beverage service, an aircraft maintenance service, or any ancillary services related to the above-enumerated ser- vices. The Lessee is further prohibited from reselling petroleum products and their derivatives which will be purchased from the Lessor as provided herein, 2. ~. Upon prior written spproval of the Lessor, the Lessee shall have the right to place signs of a type and design approved by the Lessor at locations so approved for the purpose of advertising the Lesseets business. Such approval will not be unreasonably withheld. Any signs not approved by the Lessor may be removed by the Lessor, The Lessee shall promptly reimburse the Lessor for all removal costs. 3. ?arking Areas. The Lessor shall provide vehicular parking spaces for use by employees of the Lessee and shall further provide parking spaces for customers of the Lessee in common with the general public. The Airport Manager shall specify certain parking spaces for areas which shall be used by the employees of the Lessee. 4. Damage to or Destruction of the Leased Premises. A. Partial Damage. If any portion of the office space leased to the Lessee shall be partially damaged by fire or other casualty, the same may be repaired by the Lessor and a proportionate part of the rent, as set forth in Article I of this Lease Agreement, based on the proportionate -5- PCA/bam4404_:_B. j3. 000023 square footage rendered unfit for use by the Lessee, shall be reduced until the same is fully repaired or rebuilt. B. Complete Destruction. If the office space leased to the Lessee is completely destroyed by fire or other casualty, the Lessor may, at its option: (1) Provide temporary space at the Airport for a period not exceeding six months, at a reasonable rental rate, and replace the destroyed building area with one of substantially the same size and charac- ter; or, (2) Rebuild said building area with one substantially similar in size and character in which case a proportionate part of the rent shall abate until the destroyed building is rebuilt and certified ready for occupancy by the architect supervising the construction of the same. C. Responsibility. Should partial or total destruction of the area leased, or areas adjacent to such area, occur as a result of the negligence or fault of the Lessee, its employees or agents, the Lessor shall be reimbursed by the Lessee for the reasonable cost of restoring such areas to their original condition. 5.. The Lessor shall provide basic utilities and janitorial services to Lessee at no additional cost to the Lessee{ provided, however, that Lessor shall have no responsibility to provide telephones and telephone service and further provided that Lessor cannot and does not guarantee that electricity will at all times be available from the Virginia Power Company.' -6- PCA~ 4 : 33 ARTICLE V COVENANTS OF LESSEE 1. Office Hours; The Lessee shall maintain from 9:00 a.m. to 5:00 p.m. daily a general office located at the Chesterfield County Airport for the transaction of business, In addition, the Lessee shall provide the necessary personnel for flight training, ground school, aircraft rental and charter service from 5:00 p.m. to 10:00 p.m. daily where economically feasible. 2. ~ght Schools. The Lessee shall maintain and conduct from the Airport airplane flight schools approved by the Federal Aviation Adminis- tration. Such schools shall provide complete instruction required for training up to and including Instrument Instruction rating. The following types of training shall be offered by the Lessee: A. Primary flight training and ground school; B. Advanced flight training and ground school; C. Private flight training and ground school D. Commercial flight training and ground school; E. Instructor flight training and ground school; F. Instrument flight training and ground school; G. Airport transport flight training and ground school; and The Lessee shall seek to reasonably provide for the conduct of flight tests at the Chesterfield County Airport for each of the above trainings and schools. The Lessee shall provide the number of instructors set forth in Section 7 of this Article with appropriate ratings to meet the . -7- PCA/bam4404:B33 · OOO02 S requirements of this commercially feasible basis. 3, Charter. Flights. reasonably meet the public demand therefor and all charter flights per- formed shall be conducted in conformity with standards fixed by the Federal Aviation Administration and other federal agencies. 4. Rental Aircraft. The Lessee shall offer aircraft rentals to pilots holding appropriate ratings under Federal Aviation Administration regu- lations. 5. Sightseeing. The Lessee shall offer sightseeing, pleasure and orientation flights by qualified pilots at reasonable rates. 6. Aircraft. The Lessee shall, at all times throughout the initial term snd any renewal term of this Lease Agreement, procure and base at the Chesterfield County Airport for instructional and other flight services at least five (5) airplanes which shall be reasonably available for flight instruction and aircraft rental. The Lessee shall add additional aircraft as needed to meet the reasonable public demand for the services provided by the Lessee pursuant to this Lease Agreement. 7. Instructors. The Lessee shall have reasonably available at the airPort for instruction,, charter, sightseeing and airtaxi services, at least one duly licensed instructor on a full time basis and two additional instructors on a part time basis. One instructor shall be on duty from 5:00 p.m. to 10:00 p.m. daily where economically feasible. Section. Such services shall be offered on a The Lessee shall perform charter flights to -8- PCA/bam4404:B33 OOO02G 8. Advertising. The Lessee shall advertise its operation, business and services offered to the extent necessary to make prospective and potential customers in the Lesseets trade area knowledgeable of the Les- seers business at Chesterfield County Airport. Further, the Lessee shall provide the Lessor, upon request, with printed copies of such advertising and statements of where such advertising is displayed. 9. Crash, Fire and Rescue Training. The Lessee shall require every person employed by the Lessee at the Chesterfield County Airport to successfully complete crash, fire, rescue and first aid training courses provided by the Lessor. 10. Insurance. A. The Lessee, shall, at its sole expense, obtain and carry, throughout the term of this Lease Agreement, public liability (if required by the Lessor) and property damage insurance in an amount not less than $1,000,000.00 single limit comprehensive coverage and shall also carry Workerts Compensation and Employeets Liability. insurance as required by law. Lessor shall be named as co-insured on each insurance policy. B. Certificates of Insurance. Prior to beginning operation under this Lease Agreement, the Lessee shall deliver to the Airport Man- ager copies of all insurance policies or certificates of insurance signed by duly authorized agents evidencing such insurance required to be main- tained under this Article. All renewal and cancellation notices shall be sent to the County of Chesterfield, Risk Manager, P. O. Box 40, -9- PCA/barn4404: B33 000027 Chesterfield, Virginia 23832, thirty (30). days prior to renewal or cancel- lation of the above policy or policies. 11. Maintenance. A. Lessee's Responsibility. The Lessee shall, at its sole cost and expense, maintain the leased premises and all improvements in a presentable condition consistent with good business practice and equal in appearance and character to other similar premises on the Airport. The Lessor, at its discretion, shall be the sole reasonable judge of the quality of maintenance. Upon written notice by the Lessor to the Lessee, the Lessee shall perform whatever reasonable maintenance the Lessor deems necessary. If said maintenance is not undertaken by the Lessee within ten (10) days after receipt of such written notice, the Lessor shall have the right to enter upon the leased premises and perform the necessary maintenance, the cost of which shall be borne by the Lessee. B. Office Space. The Lessee agrees to maintain the office space leased under this Lease Agreement in good and substantial repair. C. Roads. The Lessor agrees to maintain the roads in rea- sonably good and substantial repair for the use of the Lessee in common with the public generally. D. Aircraft Maintenance. The Lessee agrees to keep and maintain its aircraft, except those from time to time under repair, in a clean, safe and airworthy condition. Such aircraft shall conform to the standards required by the Federal Aviation Administration. -10- PCA/bam4404:B33 000028 12. Licenses, Fees and Taxes. The Lessee shall pay, when due, all licenses, fees and taxes, excluding real estate taxes, charged, assessed or levied by any governmental authority and related to doing business on the leased premises. The failure to pay any tax, license or fee, the validity of which is contested in good faith, shall not be interpreted as a violation of this covenant until such contest shall have been adjudicated or aban- doned, and the time for objection or appeal has expired. 13. Rules and Reg~.lations. The Lessor and Lessee covenants that they shall observe, obey and conform to all laws, ordinances, rules and regulations lawfully adopted by the County of Chesterfield, State of Virginia or federal authorities for the general operation of the airport, the facilities located thereon, or the conduct of persons thereon. 14. Environmental Protection. The Lessee covenants that no unemulsified oils, greases or non bio-degradable detergents or insoluble or objectionable substances will be placed in the sewerage system, storm drainage system, on the airport or in the air.. The Lessee shall promptly reimburse the Lessor for the cost incurred to correct any damage by such substances which arise out of the Lessee's use of the leased premises. 15. Subletting' and Assignment. A. By Lessee. The Lessee covenants that it shall not sublet or assign this lease or any of the rights or privileges herein granted without first having procured the written consent of the Lessor, which consent shall not be unreasonably withheld. Any attempted assignment without the Lessor's consent shall be void and of no force or effect. -11- pcA~n~t~ ~33 B. By Lessor. The Lessor reserves the right to assign its interest and responsibility under this lease to any management agency that may hereafter be created pursuant to the laws of the State of Virginia. ARTICLe. VI ~.HTRY ON PRF. MISES BY L~.SSOR Lessor reserves the right to enter on the premises at reasonable times for inspection, to perform required maintenance and repairs, or make ditions, alterations or modifications to any part of the building in which the demised premises are located, and Lessee shall permit Lessor to do so. Lessor may erect scaffolding, fences and similar structures, post relevant notices~ and place moveable equipment in connection with making terations, additions, or repairs, all without incurring liability to Lessee for disturbance of quiet enjoyment of the premises, or loss of occupation thereof. ARTICL/~ VII LIABILITY Lessor shall not be liable for liability or damage claims for injury to persons or property for any cause whatsoever relating to the occupancy of the leased premises by Lessee, including those arising out of damages or losses occurring on sidewalks and other areas adjacent to the leased prem- ises during the term of this lease or other extension thereof. Lessee shall hold harmless and indemnify Lessor from all liability, loss, or other dam- age, claims including death, or obligations resulting from any injuries or losses or damage of any kind. -12- PCA/barn4404: B33 000030 ARTICLE VIII DEFAULT 1. Definition. Any of the following events on the part of the Lessee shall be considered a default under this Lease Agreement: A. The filing by the Lessee of a voluntary petition in bank- ruptcy; B. The institution of proceedings in bankruptcy against the Lessee and the adjudication of the Lessee as bankrupt pursuant to such proceedings; C. The taking of possession of the Lessee and its assets by a court of competent jurisdiction pursuant to proceedings brought under the provisions of any federal reorganization act; D. The appointment of a receiver of the Lessee and its assets; E. The divestiture of the Lessee of its property herein by other operation of law; F. The failure of the Lessee to pay the rent required to be paid pursuant to this Lease Agreement after such rent becomes due and payable; G. The cancellation or revocation without replacement of any part or all of the Lesseets liability insurance required to be maintained under.this Lease Agreement; or Agreement. The violation by Lessee of any of the terms of this Lease -13- PCA/bam4404: B33 000031 2. Termination. Upon failure of the Lessee to correct or cure any default or upon a breach of any covenant contained herein, the Lessor may terminate this Lease Agreement upon giving sixty (60) days~ written notice to the Lessee. Such termination shall be without forfeiture, waiver or release of the Lessor~s rights to any sum of money due or to become due under the provisions hereof. 3. Remedies. Upon failure of the Lessee to correct or cure any default or breach of any covenant contained herein after having received sixty (60) days~ written notice from Lessor and said period of 60 days has elapsed, Lessor may then reenter the premises immediately and remove the property and personnel of Lessee and store the property in a public warehouse or at a place selected by Lessor at the expense of Lessee. After reentering, Lessor may relet the premises or any part thereof for any term at such rent and on such terms as it may choose. Lessor may make alterations and repairs to the premises. Lessee shall be liable for all expense of the reletting, for repairs made to restore the leased premises to condition at time of entry by Lessee, reasonable wear and tear except- ed, and for the difference between the rent installments that are due for the same period under this Lease Agreement. Lessor at its option shall have the right to apply the rent received from reletttng the premises to reduce Lessee~s indebtedness to Lessor under the lease, including indebt- edness for rent; to expenses of the reletttng and repairs made~ rent due under this lease; or to payment of future rent under this lease as it becomes due. -14- PCA/bam4404:B33 000032 4. .Waiver. No waiver of default by the Lessor of any- of the terms, covenants or conditions hereof to be performed, kept and observed by the Lessee shall be construed to be a waiver of any subsequent default. The acceptance of rent or the performance of all or any part of the Lease Agreement by the Lessor for or during any period or periods after a default by the Lessee of any of the terms, herein contained shall not be deemed a waiver of any right on the part of the Lessor to terminate this Lease Agreement for a subsequent breach thereof. 5. Cancellation by Lessee. The Lessee may cancel this Lease Agreement and terminate all or any of its obligations hereunder at any time that the Lessee is not in default in the payment of any rentals, fees or charges to the Lessor hereunder by giving written notice, to be served as hereinafter provided, only upon the happening of any of the following events: A. The issuance by'a court of competent jurisdiction of any injunction in any way presenting or restraining the use of the airport or preventing the provisions of any services provided for herein as stated heretofore by the Lessee for a period of at least ninety (90) days; or. B. The inability of the Lessee to use the leased premises for a period in excess of ninety (90) days because of the issuance of any order, rule or regulation by the Federal Aviation Administration. the Civil Aero- nautics Board or other competent governmental authority. -15- PCA/bam4404:B33 0000 ARTICLE IX MISCELLANEOUS 1. Stockholders. Upon execution of this Lease Agreement, the Lessee shall send to the Airport Manager a complete list of the stockhold- ers, directors, officers and registered agent of the Lessee's corporation as of the 1st day of June, 1990. On or about February first of each suc- ceeding year of the initial and renewal terms of this Lease Agreement, the Lessee shall send this information to the Airport Manager. 2. Notices. All notices required by this Lease Agreement to be given by either party to the other .shall be in writing and signed by a duly designated representative of the party on whose behalf they are given, and shall be deemed received when delivered to the party receiving the same, or at the time a certified letter is deposited in any United States Post Office. A. To the Lessor. Except for the notice regarding insurance contained in Article V (1)(B), all notices to the. Lessor shall be addressed to it and delivered to the Chesterfield County Airport Manager at the Airport either by hand or by certified mail or at such other place as the Lessor may hereinafter designate by notice to the Lessee in writing. B. To the Lessee. Notices to the Lessee shall be addressed to it and delivered to Paul A. Pedersen, Jr., P. O. Box 142, Chesterfield, Virginia 23832 or to such other person as the Lessee may hereinafter designate by notice to the Lessor in writing. -16- PCA/bam4404:B33 000034 3. Lessor's and Lessee's Representatives. Until further notice to the Lessee, the Lessor designates its Airport Manager as its representative to sign such notices, consents and approvals on its behalf. Until further notice to the Lessor, the Lessee designates Paul A. Pedersen, Jr. as its authorized representative to sign such notices, consents and approvals on its behalf. 4. National Emergency. During the time of war or national emer- gency, the Lessor shall have the right to lease the premises, or any part thereof, to the United States Government for purposes of National Defense, and, in that event, the provision of this lease shall be suspended. In the event of such suspension, the term of this Lease Agreement shall be extended for a period equal to the suspension and the Lessee shall be entitled to the rights and privileges of this agreement for the same term as if there were no suspension. 5. Non-Discrimination. A. The Lessee, for himself, his heirs., personal representatives, successors in interest and assigns, as a part of the consideration hereof, does hereby covensnt and agree that if facilities are operated on the said property described in this lease for a purpose for which a Department of Transportation program or other activity is extended or for another pur- pose involving the provision of similar services or benefits, the Lessee shall maintain and operate such facilities and services in compliance with all other requirements imposed pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the -17- PCA/bam4404: B33 000035 Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation-Effectuation of Title VI of the Civil Rights Act of 1964, and as said Regulations may be amended. B. The Lessee, for himself, his personal representatives, successors in interest and assigns, as a part of the consideration hereof, does hereby covenant and agree that: (1) no person on the ground~ of race, color or national origin shall be excluded from participation in, denied the benefits of, or be otherwise subjected to discrimination in the use of said facilities; (2) that in the construction of any improvements on, over or under such land and the furnishing of services thereon, no person on the grounds of race, color or national origin shall be excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination; (3) that the Lessee shall use the premises in compliance with all other requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation-Effectuation of Title VI of the Civil Rights Act of 1964, and as said Regulations may be amended. C. Lessee assures that it will undertake an affirmative action program as required by 14 CFR Part 152, Subpart E, to insure that no person shall on the grounds of race, creed, color, national origin or sex be excluded from participating in any employment activities covered in 14 CFR Part 152, Subpart E. Lessee assures that no person shall be exclud- ed on these grounds from participating in or receiving the services or -18- PCA/-barn4404: B33 O0003G benefits of any program or activity covered by this subject. Lessee assures that it will require that its covered organization provide assur- ances to the Lessor that they similarly will undertake affirmative action programs and that they will require assurances from their suborgani- zations, as required by 14 CFR, Part 152, Subpart E, to the same effect. D. In the event of breach of any of the above nondiscrimina- tion covenants, the Lessor shall have the right to terminate the lease and to reenter and repossess said leased premises and facilities thereon. 6. Notice of Owned and Leased Aircraft. At the commencement of the lease term and at the commencement of any additional lease term, the Lessee shall submit to the Airport Manager a list and description of each aircraft owned or leased by the Lessee which the Lessee request to be eligible for fuel discounts. The Lessee shall periodically amend such list as additional aircraft are purchased, sold, leased, or no longer leased by the Lessee. Only the aircraft appearing on such list, and any amendments thereto, shall be entitled to fuel discounts, as. provided herein, for the time period during which such aircraft are owned by or leased to the Lessee. Upon failure of the Lessee to promptly submit to the airport Manager an amended list of aircraft evidencing sale of aircraft previously owned by the Lessee, or termination of lease agreements for aircraft leased by the Lessee, the Lessor shall be entitled to terminate this Lease Agree- ment upon prior written notice to the Lessee. In the event that any such list, or any amendments thereto, contains false or inaccurate information, the Lessor shall be entitled to terminate this Lease Agreement as provided -19- PCA/barn4404: B33 · 000037 for in this paragraph. As a condition of receiving fuel discounts, the Lessee hereby agrees to abide by all policies of the Lessor and the Airport Manager concerning identification of ownership of aircraft during refueling. 7. Entire Agreement. The Lessor and the Lessee agree that this Lease Agreement constitutes the entire agreement, understanding and representations, express or implied, between the parties. This Lease Agreement supersedes all prior written or oral agreements or proposals between the parties, IN WITNESS WHEREOF, the Chesterfield County Board of Supervisors has caused its name to be' subseribed hereunto by its County Administrator pursuant to a resolution duly adopted by its Board of Supervisors, and Air Chesterfield, Inc. has caused its name to be subscribed by PAUL A. PEDERSEN, JR., PRESIDENT. COUNTY OF CHESTERFIELD, VIRGINIA -20- Approved as to form: By: Patricia C. Arrighi Assistant County Attorney County Administrator PCA ~bam4404: B33 '000038 Air Chesterfield, Inc. By: Title: -21- PCA/bam4404:B33 000039 Attachment A This lease fee is for 315 square feet (+_) of space in the terminal building and for 425 square feet (+) consisting of two offices on the second floor of the maintenance hangar. Lease fees for hangars and tie down spaces shall be made based upon the number and type of hangars used and the number of tie-down spaces used according to the current charge in effect and such changes as may be made that affect all users of such facilities. -22- PCA/bam4404 :B33 O00040 SL.JPERV I SE~RS DOLE Z~L. DA TE DESCRIPTION ,JUL q E TAKE NOTICE RICHMOND. VIRGINIA 23293 .3001 804.- 649-6000 ii---RATE~, I NES ~ OF RUNE!- CREDITS ~4zb[isher THE RICHM 'vWS LEADER was published in The ~ichmea~l Ne~, lished ~n the Gty 0£ Rkhmond, State NHEN RENITTtNG [-uEflSE REFER TO YD©R CUSTOMER 8 220806 :' CASH DISCOUNt iF OR BEFORE iSth Of THE SL/CCEEu NO DISCUUNi ALt OWEP rUERi:AF ~rm CHESTERFIELD COUNTY BOARD OF SUPERVISORS t AGENDA July 25, 1990 MEETING DATE: ITEM NUMBER: lO.B. SUB4~CT: FY 1990-91 Secondary Road Improvement Budget Public Hearing COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION A public hearing has been scheduled for the Board's July 25, 1990 meeting to consider VDOT's proposed FY 1990-91 Secondary Road Improvement Budget for Chesterfield county. BACKGROUND: A public hearing has been scheduled to consider VDOT's proposed FY 1990-91 Secondary Road Improvement budget. VDOT's proposed projects are shown on the attachment. The budget £~epresents the implementation of the first year of VDOT's six year improvement plan adopted by the Board in June of this year. RECOMMENDATION: Staff recommends the Board adopt the attached resolution approving VDOT's proposed FY 1990-91 Secondary road Improvement Budget. A26 ATTACHMENTS: YES 12] NO 121 SIGNATURE: PREPARED BY;~ R.J. McCra~ken Director Transportation COONTY ADMINISTRATOR 0 0 0 0 4 1 BOS-9891 CHESTERFIELD COUNTY: At the regular meeting of the Board of Supervisors held at the Courthouse on July 25, 1990 at 9:00 a.m. WHEREAS, the Virginia Department of Transportation (VDOT) has submitted its proposed FY 1990-91 Secondary Road Improvement Budget to the County, and WHEREAS, the budget represents the implementation of the first year of VDOT's six year improvement plan adopted by the Board in June, 1990. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors approves the FY 1990-91 Secondary Road Improvement Budget as presented by VDOT. Vote: Certified By: Joan S. Dolezal, Clerk to the Board of Supervisors 000042 VDOT FY 1990-91 Secondary Road Improvement Budget Summary Project Traffic Services Rural Additions Pipe Installation Surveys Seeding District Design Support Adkins Road Enon Church Buford Road Qualla Road Courthouse Road Description Allocation New traffic signals, signs, etc. Countywide $100,000 Upgrading non-state maintained roads to state standards Countywide $150,000 New pipe installation for private driveways Countywide $100,000 Preliminary Engineering for New Projects Countywide 25,000 Erosion Control Countywide $ 1,000 Review Fee For Subdivision, Site Plans $ 82,902 Improve Vertical Sight Distance $ 50,000 Fr: 0.2 mile north Providence Road To: Construct Turn Lane Fr: Bermuda Hundred To: $ 16,084 Install Traffic Signal Fr: Pinetta Drive To: $311,964 Reconstruct 2 lane Road Fr: Newbys Bridge Road To: Route 288 $205,000 Widen to 4 lanes Fr: 0.35 mile north Lucks Lane To: 0.35 mile south Lucks Lane $1,900,000 1 of 2 000043 VDOT FY 1990-91 Secondary Road Improvement Budget Summary Project Lucks Lane Courthouse Road Courthouse Road Old Hundred Road Description Widen to 4 lanes Fr: Courthouse Road To: Spirea Drive Widen to 4 lanes Fr: Providence Road To: Hull Street Widen to 4 lanes Fr: Dakins Drive To: Midlothian Turnpike Pave Dirt Road Fr: Otterdale Road To: Genito Road TOTAL Allocation $1,770,000 $425,000 $648,000 $210,000 $5,994,950 2 of 2 000044 I-' ~> Z I1'1 z 0 0 z Z 0 00004,~ CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: July 25~ 1990 ITEM NUMBER: 10.C. SUB4ECT: Public Hearing to Adopt an Ordinance Regulating the Unlawful Disposal of Fish COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION During summer months, the health department receives numerous complaints that the storage of fish waste without refrigeration behind retail establishments creates strong odors, attracts flies and facilitates the breeding of mosquitos. Improper storage is also a contributing factor in the inability to control odors and flies from other food establishments that might be located within the same shopping center. Furthermore, unless the disposal area is paved, pot holes in dirt alleys retain contaminated pools of water that contribute to odor and health problems. The disposal problem for fish is particularly acute when the shopping center is adjacent to a residential area such as exists with the 360 West Shopping Center and Surreywood. This ordinance was adopted on an emergency basis at the June 27, 1990 meeting and must be readopted within 60 days to remain in effect. ATTACHMENTS: YES 12] NO I-I SLM/bam4516:B31 SIGNATURE: PREPARED B~, ~ Steven L. Micas County Attorney 000048 COUNTY ADM I NI STRATOR BOS-9891 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY ADDING SECTION 11-4.1 RELATING GENERALLY TO THE UNLAWFUL DISPOSAL OF FISH BE IT ORDAINED Chesterfield County: by the Board of Supervisors of (1) That chapter 11 of the Code of the County of Chesterfield, 1978, as amended, is amended by adding the following section: Sec. 11-4.1 Unlawful disposal of fish. It shall be unlawful for any restaurant, fish market, food store or other retail or wholesale establishment to dispose of fish, shellfish or other forms of marine life, whether from salt or fresh water, or any portions thereof other than by bagging such waste and storing the bags in cold storage until such time as the waste is removed from the establishment and placed immediately in refuse vehicles. Such placement shall occur in the rear of the establishment only on asphalt or concrete and the refuse vehicle must immediately remove the waste from the vicinity of the establishment. SLM/bam155.txt 6/20/90 000047 P.O. BOX C~.32333 IqtCHM, OND VIRGtI',,IIA 23293 000- 804%49 -60£)0 DATE E Ii'}l.. ~ SS I F I E._D . DESCRiPTiON NOT ]~ CE BIcHMOND NEW 3t¢.!. ~ichmoad, ~ a pub- hshed m the " Notary City of '/~ich mow ';~JHEN REMITTING PLEA,.,.E' " F; REFER 'TO ~OUR CL)STONER 8 c.~OB,._E6~'~'"" ~ q ' , CASH DISCOUNT ~- PAir) OR BEFORE '15t QF 'l"kCE SUCCFEDIIX;L~ M(]!~;I, NO DISCOLJN'T' /s,t _OL~,,'ED [H~TRFAf i FR CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: July 25, 1990 ITEM NUMBER:, lO.D. SUB4~CT: Public Hearing to Adopt an Amendment to ~ 14.1-1 of the Code of the County of Chesterfield, 1978, as Amended, Relating to the Incorporation of the State Motor Vehicle Laws into the County Code. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Every year the Board of Supervisors adopts an amendment to Section 14.1-1 of the County Code, adopting by reference into the County Code all state motor vehicle offenses. The effect of this incorporation is to allow County police officers to charge motorists under County summonses for such violations as reckless driving and failure to yield the right of way. By charging local motorists under the County Code, all fines are received by the County treasury rather than being sent to the ~State Literary Fund. In order to keep the County Code current, the Board annually must revise §14.1-1 to incorporate all changes made under State law during the previous year. By adopting the proposed amendment, all existing motor vehicle laws of the State of Virginia currently in effect will be made a part of the County Code and local police officers can continue to issue summonses citing local Code sections. Recommendation: attached ordinance. ATTACHMENTS: YES [] NO I-1 Staff recommends that the Board readopt the I:~EPA~ED By;~--~~ ' ~~ Steven L. Micas County Attorney PCA/bam4530 :B31 SIGNATURE: C U.T - ADMINISTRATOR 000040 BOS-9891 AN ORDINANCE TO AMEND ARTICLE I, CHAPTER 14.1, OF THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING SECTION 14.1-1 RELATING TO MOTOR VEHICLES BE IT ORDAINED by the Board of Supervisors of Chesterfield County that the Code of the County of Chesterfield, 1978, as amended, is amended by amending section 14.1-1 as follows: Sec. 14.1-1. Adoption of state law. Pursuant to the authority of section 46.2-1313 of the Code of Virqinia, as amended, all of the provision and requirement of the laws of the state contained in title 46.2 and article 2 of chapter 7 of title 18.2 of the Code of Virginia, as in force on O~be~-~?-~989 July 1, 1990, except those provisions and requirements the violation of which constitutes a felony, and except those provisions and requirements which by their very nature can have no application to or within the county, are hereby adopted and incorporated in this chapter by reference and made applicable within the county. References to "highways of the state" contained in such provisions and requirements hereby adopted shall be deemed to refer to the streets, highways and other public ways within the county. Such provisions and requirements are hereby adopted, mutatis mutandis, and made a part of this chapter as fully as though set forth at length herein, and it shall be unlawful for any person, within the county, to violate or fail, neglect or refuse to comply with any provision of title 46.2 or article 2 of chapter 7 of title 18.2 of the Code of Virqinia which is adopted by this section; provided, that in no event shall the penalty imposed for the violation of any provision or requirement hereby adopted exceed the penalty imposed for a similar offense under title 46.2 or article 2 of chapter 7 of title 18.2 of the Code of Virqinia. JLM/bam142.txt 00004,8 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE : July 25, 1990 ITEM NUMBER:. 10.7,:,. $1,JB,J ~:CT.' Public hearing to consider an amendment to the Utility Ordinance changing the requirement to use the County Wastewater system. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Since 1989, Earl Gattis has attempted to develop a site on Jefferson Davis Highway to build a furniture store. (See attached plat) Since the site is within 200 feet of a gravity wastewater line, the Utility Ordinance requires a connection to the County wastewater system. However, a number of other utility lines, including a storm water system and a fiber optic telephone line, are located between Gattis' property and the County's wastewater line. VDOT will not allow Gattis to open cut Jefferson D~is Highway and contractors are unwilling to risk damaging the utility lines by attempting to connect Gattis' site to the County's wastewater line using other methods such as tunneling. Gattis could have avoided this problem by connecting to the County's wastewater line when VDOT open cut Jefferson Davis Highway. (continued) BOS-9891 ATTACHMENTS: YES rq NO [] SPP/kf4992:N30 SIGNATURE: PREPARED BY;~r ~ Steven L. Micas County Attorney COUNT A~DM I NISTRAT~R 0 0 c~' 0 AGENDA ITEM July 25, 1990 Page 2 The attached amendment permits the Director of Utilities to grant a variance to the mandatory wastewater connection ordinance after making the following written findings: A septic system can serve the property within the Code's septic tank standards. The use of public sewerage physically impracticable. for the property is The property owner has submitted a report from a soil scientist that the septic system will provide adequate wastewater disposal for the intended life of the facility. The Health Department has certified that the use of a septic system to serve the property is not reasonably likely to adversely affect public health, safety or welfare in the future. If the ordinance amendment is adopted it is likely although not assured that Gattis will be able to develop his parcel. Recommendation: ordinance. Staff recommends adoption of the proposed SPP/kf4992:N30 000051 AN ORDINANCE TO AMEND SECTION 20-63 OF THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING SECTION 20-63 RELATING TO REQUIRED USE OF COUNTY WASTEWATER SYSTEM BE IT ORDAINED by the Board of Supervisors of Chesterfield County that the Code of the County of Chesterfield, 1978, as amended, is amended by amending section 20-63 as follows: Sec. 20-63. Required use of county wastewater system. Any individual structure for which a building permit has been obtained after the effective date of this article and which is within two hundred (200) feet of a gravity wastewater service shall connect to the county wastewater system. The Director of Utilities may grant a variance from this requirement after makinq a written findinq that: (1) a septic system can serve the property consistent with the requirements set forth in Article XI, et. seq. of this chapter, (2) the use of public seweraqe for the property i~ physically ~mpracticable, (3) the property owner ha~.~ ~ubmitted a report from a soil scientist to the Health .Department demonstrating to the satisfaction of the Health Department that the septic system will provide adequatc wastewater disDosa1 for the intended life of the facility and (4) the Health Department has certified in writinq that the use of a septic system to serve the property is not reasonably likely to adversely affect the public health safety or welfare in the future. ' SPP/bam144.txt 000082 A~ AffM~e of ~e~a Genera~ P.Q. BOX C-32333 RK}HMOND VIRGINIA 23293-0001 80&-649-6000 DATE JLJL 1I DESCRIPTION 'FAKE NOT'ICEZ RATE CREDITS e DF Publisher THE RICHMOND NEWS LEADE This is to certify that [he a~mched was published in The Richmond News Leader~ a lished in the City o~ Bichmon& Stale of Virginia. J~L ~ .............................. ;~'ITLE o CASH DISCOL \IT ~F PATE} 0 OR BEnDF~F 'St OF [HE SLJ{?CEED~NG ¥I NO DISCOUNT ALi O~\ kid TiqENFAF-fE CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: July 25, 1990 ITEM NUMBER; i0.F. SUBdECT: PUBLIC HEARING to consider Authorizing the Issuance of Utilities Revenue Bonds. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The FY91 approved Utility Department CIP totals $72,455,900. Of this amount, $18,521,800 was estimated as revenue bond funded. Included in the $18,521,800 amount was $10,395,000 to fund the construction of a new Community Development Building. Since the CIP was approved, bond counsel has informed staff that revenue bonds can only be issued for the Utility Department portion of the building. The Utility portion of the building ~is estimated at $3,550,000, less $910,000 appropriated in the previous CIP for architectural costs ($2,640,000 total needed for the Utility portion of the building). The attached table references a revenue bond issuance request of $10,766,800 based on the approved utility capital improvement plan and the revised financing needs of the Community Development Building. The authorization to issue revenue bonds is needed at present due to the Utility Department's estimated schedule for letting contracts. After analyzing cash flow, the Department will not actually be selling the bonds until FY92 or later. ATTACHMENTS: YES I-I NO SIGNATURE: David H. Welchons Director of Utilities COUNTY ADM I NI STRATOR Board Agenda Item July 25, 1990 Page 2 RECOMMENDATION: Authorize staff to issue Utility revenue bonds in an amount not to exceed $10,766,800 when needed to meet cash flow needs for capital projects. 000054 .1 · 0 ~° o 0 oo oo oo 11 0 C 0 ~0 0~. 0 C 0 0 000055 RESOLUTION AUTHORIZING THE ISSUANCE OF $10,766,800 AGGREGATE PRINCIPAL AMOUNT OF WATER AND SEWER REVENUE BONDS OF THE COUNTY OF CHESTERFIELD, VIRGINIA 7/9/90 WHEREAS, on July 24, 1985, the Board of Supervisors (the "Board") of the County of Chesterfield, Virginia (the "County") adopted a resolution, entitled "RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, AUTHORIZING THE ISSUANCE OF WATER AND SEWER REVENUE BONDS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, AND PROVIDING FOR THE SECURITY OF THE HOLDERS THEREOF" (such resolution as supplemented and amended from time to time being referred to herein as the "Bond Resolution"); and WHEREAS, the Board deems it advisable and expedient at this time to authorize the issuance under the Bond Resolution of $10,766,000 principal amount of Water and Sewer Revenue Bonds (the "Additional Bonds") to pay the Costs of Construction of various expansions, extensions, additions and capital improvements to, or the renewal.'and replacement of capital assets of, or installing new equipment for, the System including the Costs of Construction of administrative offices for County personnel acting in the management, administration and operation and maintenance of the System; and WHEREAS, a public hearing with respect to the adoption of this Resolution authorizing the issuance of the Additional Bonds was held by the Board on July 25, 1990, prior to the adoption hereof, pursuant to notice published on July 11 , 1990 and July 18 , 1990 in the Richmond News Leader and Richmond Times Dispatch in accordance with' the requirements of Sections 15.1-171.1, 15.1-186 and 15.1-504 of the Code'of Virginia, 1950; NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of Chesterfield, Virginia, as follows: ARTICLE I DEFINITIONS SECTION 1.1. Definitions. Unless the context shall clearly indicate some other meaning, all the words and terms used in this Resolution which are defined in Article I of the Bond Resolution shall, for the purposes of this Resolution, have the respective meanings given to them in the Bond Resolution. Unless the context shall clearly indicate some other meaning, all the words and terms used in this Resolution which are defined in Article I of the Bond Resolution shall, for the purposes of this Resolution, have the respective meanings given to them in the Bond Resolution. 0000~G "Addi~iona~ ~onds" shall mean the Bonds authorized in Section 2.1 of this Resolution and issued under the Bond Resolution and this Resolution at any time Outstanding. "Bond Resolution" shall mean the resolution adopted by the Board on July 24, 1985, entitled "RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, AUTHORIZING THE ISSUANCE OF WATER AND SEWER REVENUE BONDS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, AND PROVIDING FOR THE SECURITY OF THE HOLDERS THEREOF", as supplemented and amended from time to time. Unless the context shall clearly indicate otherwise or otherwise require (i) all references in this Resolution to the Bond Resolution (without specifying in such references any particular article or section of the Bond Resolution) shall be to the Bond Resolution as supplemented and amended; (ii) all references by number in this Resolution to a particular article or section of the Bond Resolution shall be to the article or section of that number of the Bond Resolution, and if such article or section as so supplemented and amended; and (iii) all references by number in this Resolution to a particular article or section of this Resolution shall be only to the article or section of that number of this Resolution. Whenever used in this Resolution, the words "herein", "hereinbefore", "hereinafter", "hereof", "hereunder", and other words of similar import, refer to this Resolution only and to this Resolution as a whole and not to any particular article, section or subdivision hereof; and the words "therein", "thereinbefore", "thereof", "thereunder", and other words of similar import, refer to the Bond Resolution as a whole and not to any particular article, section or subdivision thereof. ARTICLE II AUTHORIZATION OF ADDITIONAL BONDS SECTION 2.1. Authorization of Additional Bonds. (a) For the purposes of providing funds (i) for the deposit into the Debt Service Reserve Fund held by the Trustee of the amount of the Debt Service Reserve Requirement for the Additional Bonds in accordance with the provisions of the Bond Resolution, and (ii) for deposit to the Construction Fund held by the Treasurer for credit to the Construction Account of a portion of the Costs of Construction of the expansions, extensions, additions and capital improvements to, or the renewal and replacement of capital assets of, or the installing of new equipment for, the System, including the Costs of Construction of administrative offices for County personnel acting in the management, administration and operation and maintenance of the System, there are hereby authorized to be issued, and shall be issued, under and secured by the Bond Resolution, including this Resolution, a Series of Water and Sewer Revenue Bonds of the County in the aggregate principal _ _ 000067 amount of Ten Million Seven Hundred Sixty-Six Thousand Eight Hundred Dollars ($10,766,800) to be designated by subsequent resolution of this Board (until so designated herein defined and referred to as the "Additional Bonds"). The authorization of the issuance of the Additional Bonds pursuant to the Bond Resolution and this Resolution is subject, prior to the issuance thereof, to the satisfaction of the conditions precedent to the issuance of Additional Bonds set forth in the Bond Resolution and to the adoption of a subsequent resolution of this Board specifying the maturities, interest rates, provisions for redemption and other details of the Additional Bonds. (b) The Additional Bonds shall be dated as of such date as shall be provided by subsequent resolution of this Board; shall be issued in fully registered form; shall be in the denomination of $5,000 or .any integral multiple thereof; and shall be numbered or lettered, or both, as shall be determined by the Trustee, which number or letters to have the letter "R" prefixed thereto. The Additional Bonds shall be exchangeable for other Additional Bonds in fully registered form, all as provided in Section 3.3 of the Bond Resolution. The Additional Bonds may contain such variations, omissions and insertions as are incidental to such differences in their numbers, denominations and forms. .~ (c) The Additional Bonds shall bear interest from their date at the respective rates per annum and payable on such dates as shall be Provided by subsequent resolution of this Board. The Additional Bonds shall mature and become due and payable on such dates and in such years and in such principal amounts and shall bear interest at such rates per annum as shall be provided by subsequent resolution of this Board. The estimated interest rate of the Additional Bonds is 7.5 % and the amount of estimated interest charges that will be required to repay and retire the Additional Bonds is $10,356,000 based upon a term of 20 years and an assumed schedule of principal payments. SECTION 2.2. Provisions for Redemption of Additional ~onds. (a) The Additional Bonds shall be subject to redemption on such dates and at such redemption prices as shall be provided by subsequent resolution of this Board. (b)(i) Notice of the redemption of any Additional Bonds shall be given in accordance with the provisions of Section 6.5 of the Bond Resolution. (ii) If less than all the Additional Bonds of a maturity are to be redeemed, the Bonds of such maturity to be redeemed shall be selected as provided in Section 6.4 of the Bond Resolution. ~ (iii) Any redemption of Additional Bonds shall have the effect as is provided in Section 6.6 of the Bond Resolution. - 3 - 000053 SECTION 2.3. Sale of Additional Bonds. The Additional Bonds shall be sold in such manner as shall be approved by subsequent resolution of this Board. SECTION 2.4. Execution and Form of Additional ~onds. (a) The Additional Bonds shall be initially issued in printed form in the denomination of $5,000 or any integral multiple thereof. The Additional Bonds shall be executed and authenticated in the manner and with the effect set forth in Section 3.10 of the Bond Resolution. (b) CUSIP identification numbers shall be printed on the Additional Bonds, but such numbers shall not be deemed to be a part of the Additional Bonds or a part of the contract evidenced thereby and no liability shall hereafter attach to the County or any of the officers .or agents thereof because of or on account of such CUSIP identification numbers. (c) The Additional Bonds shall be in the form approved by subsequent resolution of this Board. SECTION 2.5. ADDlicat~o~ of Proceeds of Additional ~onds. The proceeds of sale of the Additional Bonds shall be applied as provided by subsequent resolution of this Board. ~%RTICLE III MISCELLANEOUS SECTION 3.1. Publication of Leqal Notice of AdoDtioD of this Resolution. The County Attorney is authorized and directed to file a copy of this Resolution, certified by the Clerk of the Board to be a true and correct copy hereof, with the Circuit Court of the County of Chesterfield, Virginia, and such Clerk of the Board is authorized and directed to publish once within ten (10) days of the date of such filing a notice of adoption of this Resolution in a newspaper of general circulation in the County, all in accordance with Section 15.1-199 of the Code of Virginia 1950. Such notice shall be in substantially the following form: "LEGAL NOTICE Notice is hereby given pursuant to Section 15.1-199 of the Code of Virginia 1950, as amended, that the Board of Supervisors of the County of Chesterfield, Virginia, adopted on July 25, 1990 a Resolution authorizing the issuance of $10,766,800 principal amount of Water and Sewer Revenue Bonds of such County, for the pu~rpose of providing funds to pay a portion of the costs of expansions, extensions, additions and capital improvements to, or the renewal and replacement of capital assets of, or installing new equipment for, the County's Water and Sewer System, such Bonds and all prior and subsequent series of bonds 000059 -- 4 issued and to be issued under the Bond Resolution pursuant to which such Bonds are being issued, to be payable solely from, and secured equally and ratably by a lien and charge on, the Revenues derived from the operation of such Water and Sewer System by the County, subject to the prior payment from such Revenues of the Operating Expenses of the Water and Sewer System. COUNTY OF CHESTERFIELD, VIRGINIA By: Clerk of the Board of Supervisors" SECTION 3.2. Effect of Article and Section Headings and Table of Co~tepts. The headings or titles of articles and sections hereof, and any table of contents appended hereto or copies hereof, shall be for convenience of reference only and shall not affect the meaning or construction, interpretation or effect of this Resolution. SECTION 3.3. Effectiveness of This Resolution. This Resolution shall be effective from and after the adoption hereof by the Board. - 5 - 000060 NewsPapers;bm P,O, BOX C,32333 RICHMOND, VIRGINIA 23293-0001 804-649~6000 COUNT'Y OF HENRI BOARD OF SUPERVISORS ATT JOAN DOLEZAL F' 0 BOX 40 CHESTERF:'IELD~ VA. 23832 LEGAL CLAoolFtEL ACCOUNT NUMBER 06AUG THE RICHMOND NEWS LEADER ~chmond, 'a ............. ~. Th~s ~s t~ certify that the attaeh~ L~GgL ~Ot/~ as pubhshed ~n The m~h~o~a N~ Leader~ a newspaper l~Shed ~n the City of Richmond, State of Virg~nia. 06 i % CASH D!SCOUNT OR EtEFOFIE 1Sth OF THE SUCCEEDING gON~H NO DiSCOuNT A[ L©WED P O BOX (]-[:2333 RICHM()ND VlRGt'qla 23293 O00t 804-649 6000 DATE CL.F.~SS t F i ED DESCRIPTION RATE JOL lI E PItELIC HE:fARING 223, 86 r4~biisher o/ "":' %WS LEADER THE ~ICHM'OND This is ~o eer~i£¥ th , was P~blished ' ,;, a! ~he attach lishedi~ ~ ~ ~,~n ibe Niehm~,~ he ~lty °f~ichmoridi';~. ~ews Lea, , orate of Virg~. ............ JUL of ~ich mend: ~k~ ~.~ .~ WHEN REMITTING PLEASE REFER TO YOUR C~STOMER~/' 8 220806 ~ C}~SP DISCOUN] ~ PAIl'} DR BEFOR{: otn OF THE SUCCEED ,~{3 MONT CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE : July 25, 1990 ll.A. ITEM NUMBER:. ,~UBd,E:CT: Appropriate $28,000 in Revenue to Correct the Failed Septic System of Mr. & Mrs. Wesley Seiverd. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At a regular meeting of the Board of Supervisors on February 28, 1990, the Board denied the Seiverd's request that the County purchase their home for $200,000 in the Ashley Grove Subdivision because their septic system is nonfunctional. At the March 28, 1990 Board meeting, the Seiverd's request for a sewer assessment district was denied and the matter referred to the County Health Department for implementation of an on-site solution. ATTACHMENTS: YES I'1 The Health Department's recommended solution is to repair the septic s~stem. The County will contract for these repairs at a cost of $28,000. The original estimate to repair the system was $20,000; however, the only responsive bid was for $28,000 and includes landscaping to restore the property. These expenditures will be offset by a recovery of the cost from the Seiverds, their builder or from a lien on the Seiverds' property. The Seiverds have sued both the County and their contractor in Circuit Court in an attempt to avoid having to pay the repair costs. If the Seiverds were to prevail against the County, the County might not be able to recover the cost of the repairs. Board Action Required: Appropriate $28,000 in revenues and expenditures in the Health Department ~et to re~air ..~h~ Seiverds' failed septic system, PREPARED BY;..,.._...,_ Steven L. Micas County Attorney NO D SLM/bam4607:B31 SIGNATURE: COUNTY ADMINISTRATOR 00006I BOS-9891 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE : July 25, 1990 ITEM NUMBER: ll.B.1. SUBJECT: Appointments to Richmond Metropolitan Authority Board of Directors COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Mr. Read F. Goode's term on the Board of Directors of the Richmond Metropolitan Authority expired on June 30, 1990. This appointment is for four years and is an at-large appointment for the County. Mr. David K. Hunt is the other County appointee to this Board. Mr. Goode has expressed a willingness to continue serving and the ~ indicates he is an active member. PREPARED BY; ATTACHMENTS: YES r'! NO El SIGNATURE: uOOOG2 BOS-9891 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE : J~]l~ 25:1 990 ITEM NUMBER' ll.B.2. SUBJECT: Appointments to Appomattox Basin Industrial Development Corporation COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Mr. Mayes' and Mr. Currin's term on Appomattox Basin Industrial Development Corporation expires September 30, 1990. Mr. Mayes' is the local government representative and Mr. Currin is the business representative. Reappointment is for a one year term beginning October 1, 1990 to September 30, 1991. PREPARED BY; ATTACHMENTS: YES [] NO [] SIGN AT URE: COUN4{-y ADMi .1STRATOR_._.. 0 0 0 0 (~ 3 BOS-9891 ABIDCO APPOMATTOX BASIN INDUSTRIAL DEVELOPMENT CORPORATION Monument Professional Building, 1964 Wikefield Street Post Office Box 1808. Petersburg. Virginia 23805 Phone (804) 732-8971 · Fax (804) 732-8972 July 2, 1990 Mr. Lane B. Ramsey County Administrator Post Office Box 40 Chesterfield, VA 23832 Dear Lane, I am writing on behalf of the Board of Directors of ABIDCO, in regard to next year's Board appointments (effective October 1, 1990) from your Board of Supervisors. As you will recall, the Articles of Incorporation call for the following: "Pr'~0r't~ October 1 of each year, each Such governing body shall appoint two members to the Board of Directors, one of whOm shall be a member of the governing body of said political subdivision and the other of whom shall be actively affiliated with a business located in said political subdivision. The directors shall serve for a term of one year, beginning on October 1 of each yea[?:~:.~. The County's current members to the Board of Directors are: Jesse J. Mayes, local government representative C. F. Currin, Jr., business representative Please give me a call if you have any questions concerning this request. Again, thank you for all of your fine support. DKM:kbe Sincerely, Dennis ~ Executive DirectOr' cc: Charles E. Townes County of Chesterfield, City of Colonial Heights, County of Dinwiddie, City of Hopewell, City of Petersburg 000064 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: SUBJECT: July 25, 1990 ITEM NUMBER: ll.B.3. Nomination of a member of the Industrial Development Authority for the County of Chesterfield. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Mr. J. Thomas Stegar serves as a member of the Industrial Development Authority from the Dale Magisterial District with his term expiring June 30, 1990. Mr. Stegar has indicated that he would like to continue to serve. RECOMMENDATION Nomination for reappointment should be made effective July 1, 1990 for a 4 year term expiring June 30, 1994. AGIOJL37/erk ATTACHMENTS: YES [] NO Gary R. McLaren Director of Economic Development SIGNATURE: C UNTY ADMINISTRATOR CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: July 25, 1990 SUB,JECT: State Road Acceptance ITEM NUMBER: ii.C.i. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION CLOVER HILL DISTRICT: Rock Castle Business Park Rock Harbour MATOACA DISTRICT: Triple Crown, Section 1 MIDLOTHIAN DISTRICT: Queenspark, Sections D and G ATTACHMENTS: YES I-1 NO I-! Richard -- McElfish, P.E. Director Environmental Engineering SIGN AT URE: COU~ O0006G FROM: SUBJECT: MEETING DATE: Board of Supervisors Environmental Engineering State Road Acceptance - Rock Castle Business Park July 25, 1990 Castle Rock Road ROCK CASTLE BUSINESS PARK ,~OCX CRSTCE 000067 FROM: SUBJECT: MEETING DATE: Board of Supervisors Environmental Engineering State Road Acceptance - Rock Harbour July 25, 1990 Rock Harbour Road ROCK HARBOUR F~E~ER VOIR 000088 FROM: SUBJECT: MEETING DATE: Board of Supervisors Environmental Engineering State Road Acceptance - Triple Crown, Section 1 July 25, 1990 Buck Rub Drive Flag Tail Drive Pensive Place Flag Tail Way Whirlaway Drive Citation Drive Triple Crown Drive 'Whirlaway Court Whirlaway Place 000069 MEMORANDUM FROM: SUBJECT: MEETING DATE: Board of Supervisors Enviror~ental Engineering ,t State Road Acceptance - Queenspark, Sections D and G July 25, 1990 Lady Marian Lane Lady Marian Court Nicholas Trace Court Prince Brian's Court OUEENSPARK SEC. "O" 8~'G" 000070 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETING DATE: July 25, 1990 ITEM NUMBER: ll.C.2.a. SI~B4~CT: Refer to the Planning Commission an amendment to the Preservation Ordinance changing the application procedure COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION BACKGROUND: The County zoning ordinance requires that a minimum of sixty (60) percent of the owners of all buildings within a proposed historic district must consent to filing an application to create a County historic district. During discussions among property owners within various County historical areas, owners of undeveloped properties within prospective historic districts questioned why they could not participate in the application process. After discussion, the Preservation Committee requests that the Board of Supervisors consider an ordinance amendment to require that the owners of at least sixty (60) percent of the lots within a proposed historic district be required in order to file for the creation of an historic district. See attached ordinance. ATTACHMENTS: YES I~' If the Board desires to consider this amendment to the zoning ordinance they should refer the attached ordinance to the Planning Commission for review and recommenda~. ~,_//-~ ,~ PREPARED BY~.~ , Thomas E. Ja n Director of Planning NO D 3JUL2590/A: AGENDA/gok SIGNATURE: 000071 COUN"TY ADM I NI STRATOR 80S-9891 AN ORDINANCE TO AMEND THE CODE. OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 21-203 AND 21.1-26 RELATING GENERALLY TO THE PROCEDURE FOR DESIGNATING AN HISTORIC DISTRICT BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 21-203 of Chapter 21 of the Code of the County of Chesterfield, 1978, as amended, is amended and reenacted to read as follows: Section 21-203. Procedure for desiqnatinq an historic district, landmarks and landmark sites. Applications for the creation of an historic district, or the designation of landmarks and landmark sites shall be filed with the director of planning, by the planning commission, board of supervisors, the owner, contract purchaser with the owner's written consent, the owner's agent or s~x~y-pe~e~-~ the owners of sixty (60) percent of the lots a~-b~m~s within a proposed historic dis- trict. The application shall be in such form and contain such information as shall be prescribed by the director of planning. The board of supervisors may establish applica- tion fees in order to defray the cost of application review. (2) That Section 21.1-26 of Chapter 21.1 of the Code of the County of Chesterfield, 1978, as amended, is amended and reenacted to read as follows: Sec. 21.1-26. Procedure for desiqnatinq an historic district, landmarks and landmark sites. Applications for the creation of an historic district, or the designation of landmarks and landmark sites shall be filed with the director of planning, by the planning commission, board of supervisors, the owner, contract purchaser with the owner's written consent, the owner's agent or s~x~y-~O~-pe~ee~-~ the owners of sixty ~60). percent of the lots a~-b~~s within a proposed historic district. The application shall be in such form and contain such information as shall be prescribed by the director of planning. The board of supervisors may establish application fees in order to defray the cost of application review. SM/bam149.txt 1 (5/31/90) 000072 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: ,SU6,J CT: July 25, 1990 ITEM NUMBER: ll.C.2.b. Instruct Planning Commission to prepare amendment to Zoning Ordinance regarding billboard regulations. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION At the request of Mr. Harry G. Daniel, Dale Magisterial District Supervisor, it is recommended that the Board of Supervisors instruct the County Planning Commission to evaluate the County's billboard regulations, hold public hearings, prepare a zoning ordinance amendment and to forward a recommendation to the Board of Supervisors for their consideration. Specifically, the Zoning Ordinance amendment shall address restrictions on the construction of new billboards along major public corridors of high visual quality which include: Route 150 (Chippenham Parkway) Route 288 Powhite Parkway Interstate 295 River Road ,,, ~ ATTACHMENTS: YES,)E< 4JUL2590/A: AGENDA/gok NO · SIGNATURE: Thomas E.~J~obson Director of Planning BOS-9891 AGENDA ITEM REFER BILLBOARD REVIEW TO PLANNING COMMISSION July 25, 1990 PAGE 2 BACKGROUND: Since the adoption of more stringent billboard regulations in The City of Richmond and Henrico County, Chesterfield County has experienced a substantial increase in the number of billboards erected. Several billboards have recently been constructed along public highways in locations of high quality scenic and visual beauty (i.e. Chippenham Parkway south of Cloverleaf Mall). These scenic corridors provide residents and visitors alike with a positive community image and retain the natural forested character symbolic of the high quality suburban community that Chesterfield County has become. Staff has analyzed billboard activity for the past several years in Chesterfield, Richmond, and Henrico. The attached chart lists the number of billboards approved in the aforementioned localities over the past four years. The chart indicates a 328% increase in Chesterfield from a combined total of seven (7) for the years 1987 and 1988 to thirty (30) for 1989 and the first half of 1990. In comparison, the City of Richmond and Henrico County have essentially banned the construction of new billboards. 4JUL2590/A: AGENDA/gok 00007,I BILLBOARD OVERVIEW yEAR CHESTERFIELD H~NRICO RICHMOND ~ 5. 18 1986 24 35 1987 5 2 2. 18 1. 1988 2 0 35 1989 22 3., 4. 0 0 3., 4. 6. 6. 1990 8 NOTES: 1. On November 14, 1988, Richmond restricted outdoor advertising. These structures were approved prior to that date. Restrictions: Outdoor advertising has been banned everywhere except along Routes 64, 95, 195, and a-portion of Route 360, where they are permitted by right, provided they are 500 feet apart and 500 feet from interchanges. These areas are currently saturated and no new boards can be erected. On January 28, 1987, Henrico restricted outdoor advertising. These structures were approved prior to that date. Restrictions: Outdoor advertising has been prohibited and must be removed by the year 1999 except for those located along Interstates 64, 95, 295, 195, and primary highways constructed with federal aid (i.e., Route 360, Route 33, and a section of Laburnum Avenue). These billboards may continue to exist under the State Beautification Act which covers federally funded highways. Twenty-nine (29) structures erected in 1989 and 1990 were approved under old B-3 Zoning District regulations. One structure was installed in 1990 as per the new Zoning Ordinance requirements as a result of the property being rezoned to accommodate outdoor advertising. (*Refer to regulation comparison chart.) In 1989, ten (10) structures were approved prior to adoption of the new Zoning Ordinance (4/89). In 1989 and 1990, twenty (20) structures have been approved since adoption of the new ordinance. We attribute the large number of structures approved in 1986 to the fact that there was an ordinance amendment pending (i.e., The Corridor Overlay District) which prohibited outdoor advertising ia certain areas of the County regardless of zoning classification. Information from Henrico and Richmond for 1990 is not available. 00007 5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA L. MEETING DATE: SUBJECT: July 25, 1990 ITEM NUMBER: 11.C.3. To Authorize the Expenditure of $118,800 Volunteers at the Midlothian Fire Station for the COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The volunteer firefighters at the Midlothian Fire Station are renovating the station and are in need of additional funds to complete it. There is $118,800 appropriated from the 1985 bond issue for the Midlothian Station. Bond covenants prohibit transfer of these funds to the volunteers. Instead, bond funds will be used to purchase capital equipment that is funded in the 1991 operating budget and the available operating funds will be transferred to the volunteers. RECOMMENDATION: Authorize the expenditures of $118,800 for the Midlothian Fire Station. ATTACHMENTS: Bos2 :R054 YES r'! NO I"1 SIGNATURE: PREPARED BY/u]~.';~ s~/ L. Ste~aier ~Director, Budget & Management COU~T~ ADMINISTRATOR CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: July 25: ]990 ITEM NUMBER: ll.C.4.a. SUB4ECT: Set a Public Hearing Date to Consider the Donation of Land to the Forest View Volunteer Rescue Squad COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The County owns unused property located adjacent to Station 9, Buford Road Fire Station between the fire station and the site now occupied by Contel Cellular. The parcel is of an irregular shape slightly less than one acre in size. (See attached plat.) If donated to the Forest View Rescue Squad, the site would be used to construct a squad house for administrative activity as well as for..operating ambulances to serve the County's rescue needs. The property is already zoned for its intended use, but prior to development the rescue squad must obtain site plan approval. Recommendation: Set a public hearing date of August 22, 1990. ATTACHMENTS: YES [] NO [] bam4609:B31 SIGNATURE Robert L. Eanes, Chief Fire Department C OUI~TY ADM I N I STRATOR BO8-9891 O. 73~,7 ~VA ~' PLA T HARVEY L. PARKS, INC L). 7,.3do'7 Al C,,~' OF L_~L/'ZZ) ~/7-LLZl. T'f-/]) 450~ W. HUNDRED RD. JL/O~7-H dgF L./.,_.~. ,~.OL_/7-E K/O. ~(~- CHESTER, VA. A// I D f_LZP T H I.,4A._/ 7-L-{t~'A-{t~I )d ~- , I Z_/ T:/-I~_- 748-8641 748-0515 ~_LZD COI_IA.JT-Y' , V'l~-__~lA_//~t. DP.*wuey. A.W.~. CHECKED BY- BOARD OF SUPERVISORS C. F. CURRIN, JR., CHAIRMAN BERMUDA DISTRICT MAURICE B. SULLIVAN, VICE CHAIRMAN MIDLOTHIAN DISTRICT G. H. APPLEGATE CLOVER HiLL DISTRICT HARRY G. DANIEL DALE DISTRICT JESSE J. MAYES MATOACA DISTRICT CHESTERFIELD CO UNTY P.O. Box 40 CH ESTERFIELD, VIRGINIA 23832-0040 LANE B. RAMSEY COUNTY ADMINISTRATOR July 25, 1990 Mr. Lane B. Ramsey County Administrator Chesterfield, Virginia 23832 Dear Mr. Ramsey I spoke to Mr. Andy Farmer, President of Forest View Volunteer Rescue Squad, on Tuesday evening, July 24, 1990 at 6:30 p.m. Mr. Farmer stated nothing had changed with regard to their wanting to build in Chesterfield County beside Fire Station #9 on Buford Court. He further stated that the meeting for July 26, 1990 with their entire membership was to consider different options with regard to the City of Richmond. Should you need additional information, please let me know. Sincerely, Chief of Department CHESTERFIELD FIRE DEPARTMENT CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: SUB4ECT: July 25, 1990 ITEM NUMBER: ll.C.4.b. Set a Public Hearing for Exchange of Land Parcels for Huguenot Park COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Board of Supervisor~ is requested to set a public hearing to consider exchange of a .6 acre parcel in Huguenot Park for two (2) inholding parcels of equal acreage and approximately equal appraised value. BACKGROUND: Two small parcels nearly separate a four (4) acre portion of Huguenot Park from the remainder of the 54 acre park. Acquisition of the inholdings would allow construction of better vehicular and pedestrian access to existing picnic and tennis facilities. The owner of the inholding parcels, Mr. Aubrey A. Adcock, is agreeable to the exchange. RECOMMENDATION: Staff recommends that the Board of Supervisors set a public hearing date of August 22, 1990, at 9:00 a.m. to consider this exchange. ATTACHMENTS: YESX NO [] SIGN,AT URE: ,Milla-~d D~ "Pete" Stith, Jr. ~ Director of Parks and Recreation 00079 HUGUENOT PARK COUNTY OF CHEEISTERFIIELD Country Place Subdivision Green:~ield Subdivision Heritage Commons Subdivis/on PARCEL I Johnston -Willis Hospital PA LEGEND: PICNICp1.P9 AREAS: O ATHLETIC FIELDS: FB Football SF Soccer COURT GAMES: B Basketball T Tennis AG Azalea Garden PV Pavilion S Shelter R Restroom M Maintenance · X, Playground -" Lille Course ,, Nature Interpretive Station .JL_~r_ Walkways ~ Bridge / Deck -J~ Roads and Parking 3 Approximate Boundaries ,],Road Frontage 000020 VALUE CONCLUSION In conclusion, after considering all pertinent facts, assumptions and observations set forth in this report, it is the considered opinion of this appraiser that the market value of each of the subject properties as of December 1, 1988 is: Parcel 1 - .67 acres ONE HUNDRED SIXTEEN THOUSAND, SEVEN HUNDRED DOLLARS ($116,700.00) Parcel 2 - .287 acres FIFTY THOUSAND DOLLARS ($50,000.00) Parcel 3 - .346 acres SIXTY-SEVEN THOUSAND, EIGHT HUNDRED DOLLARS ($67,800.00) 000081 -40- Location Sketch Subject Parcel 0.67 Acres 000082 .Subject.No. 3 0.346 Acres .79 acre parcel with right of use bein'g enjoyed by the owners of Subjects 2 & 3 and Chesterfield County. ect No. 2 0.287 Ac~e's ' 7 ............................ Location Sketch Parcels 2, 3 & 50' Sgrip 000083 -3- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE : July 25, 1990 ITEM NUMBER: 11.C.4.c. SUB4~CT: Set Date for Public Hearing to Consider Candidates for Dale District Representative to School Board COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Mr. Daniel has suggested the date of Tuesday, August 21, 1990 at 7:00 p.m. at Lloyd C. Bird High School for a public hearing for candidates to present themselves for consideration as the Dale District representative to the School Board to fulfill the unexpired term of Mr. Griffin Burton who has resigned effective August 31, 1990. Term will be effective upon appointment until June 30, 1991. PREPARED BY; ATTACHMENTS: YES I'1 NO [] SIGNATURE: coco84 COUNTY Al)MI NISTRATOR BOS-9891 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: July 25, 1990 ITEM NUMBER: ll.C.4.d. SUB4ECT: Set a date for a public hearing to consider an amendment to Section 8-32 the Code of the County of Chesterfield, Virginia, 1978, as amended, relating to the library tax collected on civil actions. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The 1990 General Assembly amended Section 42.1-70 of the Code of Virginia, 1950, as amended, to allow localities, by ordinance, to increase from $1.00 to $4.00 the local "library" tax assessed on civil actions filed in County courts. Presently, in Chesterfield, the assessment is $1.00 in the General District Court and $~.00 in the Circuit Court. The proposed amendment would increase the fee in both District and Circuit Courts to $4.00. The increase will assist in paying for the cost of books, periodicals, computerized legal research facilities and a librarian. The Code of Virginia mandates public access to the law library at convenient hours. The increase in fees is supported by the Chesterfield County Bar Association. Recommendation: Set a public hearing for September 26, 1990. ATTACHMENTS: YES [] SLM/bam4589 :B31 NO [] SIGNATURE: PREPARED Steven L. Micas County Attorney 000085 COUNTY ADMI NISTRATOR BOS-9891 AN ORDINANCE TO AMEND ARTICLE VIII, CHAPTER 8, OF THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING SECTION 8-32 RELATING TO TAX ON CIVIL ACTIONS FILED IN COUNTY COURTS BE IT ORDAINED Chesterfield County Chesterfield, 1978, section 8-32 follows: by the Board of Supervisors of that the Code of the County of as amended, is amended by amending Sec. 8-32. Imposed; amount; federal or state government. collection; application to (a) Pursuant to chapter 4 of title 42.1 of the Code of Virginia, the county hereby assesses as part of the costs incident to each civil action filed in the general district court of the county the sum of ~e four dollar~ ($~.00), and in the circuit court of the county, the sum of ~w~ four dollars ($~.00). o o o pca/baml60, txt 7/10/90 O0008G CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: July 25, 1990 ITEM NUMBER' 11.C.5. SUB41~CT: Approval and ratification of continuation of annual advertising, marketing and media contract for Economic Development (RFP No. 89-5287-6303). COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Sharon Brooks and Associates has been contracted for the term of September 1, 1989 through August 31, 1991 (RFP 89-5287-6303) - annual contract for advertising, marketing and media consulting. The continuation of the terms, conditions and provisions of this contract beyond June 30, 1990 - the end of our fiscal year, are subject to its approval and ratification by the Chesterfield County Board of Supervisors and appropriation by them of the necessary money to fund said contract for each succeeding year. This action' would approve and ratify the continuation of the contract for FY 90-91. RECOMMENDATION Recommend that the Board of Supervisors authorize the continuation of the terms, conditions and provision of RFP No. 89-5287-6303 - the annual contract to Sharon Brooks and Associates - for advertising, marketing and media consultation for the period of July 1, 1990 through June 30, 1991. The annual contract shall not exceed $130,000. AGIOJL15/erk ATTACHMENTS: YES [] NO SIGNATURE: Gary R. McLaren Director of Economic Development 00008'? /- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: SUBJECT: July 25, 1990 ITEM NUMBER: 11.C.6. Purchase of 5.5 Acres of Land Adjacent to Chester Landfill COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION This item requests Board confirmation of a contract to purchase 5.5 acres (+-) of land adjacent to the Chester Landfill at a price of $11,000 plus $3,000 payment for timber on the site. On June 27, 1990, the Board authorized purchase of this property from Robert R. and Jean Camden at a price of $11,000 or the exercise of eminent domain in the event agreement could not be reached. Since then, agreement has been reached with the Camdens on a sale price of $11,000 plus $3,000 for timber for a total of $14,000. This agreement is in the best interest of the County and the Camdens and avoids the need for exercise of the right of eminent domain. Proceeds from sale of the timber will accrue to the County. As previously addressed, funds for the purchase will be reallocated within the Sanitation budget. Request Board authorization for the County Administrator and Chairman to execute all documents necessary to convey the parcel. ATTACHMENTS: YES I~ NO [] SIGNATURE: Director of General Services COU~ 000088 j IRON ARBOR LANDING FARMS LAKEWOOD ESTATES 000089 4 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE:, July 25, 1990 ITEM NUMBER:, 11.C.7. sUB~[CT: Waiving of Possible Conflicts Arising from the Appointent of John Cogbill to the Personnel Appeals Board and Representation of Clients by McGuire, Woods, Battle and Boothe COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: John Cogbill, an attorney with McGuire, Woods, Battle and Boothe now serves as Chairman of the County's Personnel Appeals Board. On occasion, the firm that employs him represents clients who might sue the County or otherwise will take positions adverse to the County. The Canons of Legal Ethics require McGuire, Woods to disclose such potential adverse legal relationships and to obtain the County's consent to the continued service of John Cogbill on the Personnel Appeals Board while assuming future litigation b~ween the County and clients represented by McGuire, Woods. Recommendation: The County Attorney is aware of McGuire, Woods' representation of clients in matters adverse to the County and believes that it is appropriate for the Board to consent to McGuire, Woods' representation of clients adverse to the County while John Cogbill serves on the Personnel Appeals Board. ATTACHMENTS: YES O SLM/bam4573 :B31 PRE~.-.RED BY'~'~~j~ Steven L. Micas County Attorney NO D Sm. AT U.E: 0 0 0 0 9 1 NT¥ A ,M,.,STRATOR BOS-9891 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: SUB4~CT: July 25, 1990 ITEM NUMBER:, Traffic Signal Study - Intersection of Route 10 and Lee Street 11.C.8. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Mr. Currin received a petition from citizens requesting the installation of a traffic signal at the intersection of Route 10 and Lee Street (Route 1504). RECOMMENDATION: If the Board wishes to pursue the request, the attached resolution should be adopted requesting the Virginia Department of Transportation to conduct a traffic signal study at the intersection. DISTRICT: Bermuda A24 ATTACHMENTS: YES 12] NO 121 SIGNATURE: PREPARED BY;_ R.J. McCracken Director Transportation 000092 BOS-9891 CHESTERFIELD COUNTY: At the regular meeting of the Board of Supervisors held at the Courthouse on July 25, 1990 at 9:00 a.m. WHEREAS, the Chesterfield County Board of Supervisors has received requests from citizens to install a traffic signal at Route 10 and Lee Street (Route 1504). NOW, THEREFORE, BE IT RESOLVED, that the Virginia Department of Transportation is requested to perform a traffic signal study at this intersection and install a signal if warranted. Vote: Certified By: Joan S. Dolezal, Clerk to the Board of Supervisors 000093 PROPOSED TRAFFIC SIGNAL LOCATION 000094 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETING DATE: ,'TIll_'2' 25; 1 qq0 ITEM NUMBER' 11. C. 9. SUBJECT: Contract Award for Lori Road Widening Project COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Board is requested to award a construction contract for the widening of Lori Road. BACKGROUND: In the FY 1989-90 CIP, the Board appropriated $200,000 for the widening of Lori Road at the County Administration Building. Hill Development Associates have agreed to contribute $44,504 for the widening. Bids for the Widening were received on June 18, 1990. Interstate Construction Corporation submitted the low bid of $149,810. The total estimated cost of the widening (including preliminary engineering, right of way acquisition, utility adjustments and construction) is now estimated to be $256,504. Funding for this project will come from the general fund capital improvement budget and project funds for Courthouse improvements. A25 ATTACHMENTS: YES [] NO [] SIGNATURE: ~EPARED BY;~~~~-~~ R.J. McCracken Director Transportation 000095 COUNTY ADMINISTRATOR Board of Supervisors Agenda Item Subject: Contract Award for Lori Road Widening Project Date: July 25, 1990 Page 2 RECOMMENDATION: Staff recommends that the Board take the following actions: Authorize the award of the construction contract to Interstate Construction Corporation. Authorize staff to take all steps necessary to complete the widening of Lori Road. DISTRICT: Dale BUDGET & MANAGEMENT COUNTS: Funds appropriated for the resurfacing of Krause Road West have not been used because of delays in the development of the Courthouse Complex road plan. At this time, completion of the Lori Road project is a higher priority; therefore, funds can be transferred from the Krause Road project. ,~ ~. Ste~ier, Director ~dget & Management Bos2:R055 O0009G LORI ROAD WIDENING BID RESULTS CONTRACTOR BASE BID CONSTRUCTION TIME IN DAYS Interstate Construction Corp. $149,810 60 Southern Construction Co. $171,339 60 APAC-Virginia, Inc. $226,747 60 PROJECT BUDGET APPROPRIATIONS EXPENDITURES CIP Public Safety Bond Developer Contribution TOTAL $200,000 12,000 $ 44,504 $256,504 Preliminary Engineering Right of Way Utility Adjustments Construction $ 20,500 $ 45,000 $ 24,729 $149,810 Construction Contingency $ 16,465 TOTAL $256,504 A25 000097 0 o TYP£CAL S£CT. rO~~ (,:'OUR ./ 9703 ~701 en~ oe~' 9960 IRON BRIDGE ROAD ~ LORI ROAD ClP PROJECT 00009C CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: July 25, 1990 ITEM NUMBER: SUBJECT: Award of A/E Design Contract ' Matoaca West and Enon Libraries 11.C.10. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION This item requests authority to award contracts for Architectural and Engineering Services to Williams Tazewell and Associates for design of the Matoaca West and Enon Libraries in an amount not to exceed $240,000 for both libraries. These libraries were authorized by the 1988 Bond Referendum and will be approximately 4,000 square feet for Enon and 12,500 square feet for Matoaca West. Site acquisition is underway for the Enon Branch. The Matoaca West site is already owned by the County. Proposals were solicited and the selection committee made up of representatives of Libraries, General Services and the Purchasing Department recommends William Tazewell Associates as the best qualified firm. The Board is requested to authorize the County Administrator to execute a contract with William Tazewell Associates for design of Matoaca West and Enon Libraries in an amount not to exceed $240,000. ATTACHMENTS: YES Fl NO [] SIGNATURE: 000099 Board of Supervisors Agenda Item Subject: Award of A/E Design Contract Matoaca West and Enon Libraries Date: July 25, 1990 Page 2 BUDGET AND MANAGEMENT COMMENTS: Funds are available in both of these project accounts to pay for design costs. Funds were transferred from the Central Branch expansion to Enon by an earlier Board's action (June 13, 1990) to fund land acquisition because progress on Central was slower than anticipated. Bos2:R056 J~a.~s J. ~3_~/~te~maie~F, DireCtor /~dget & Management ~ 000100 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: July 25~ 1990 ITEM NUMBER: SUB4ECT: Request for Bingo/Raffle Permit ll.C.ll. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The County Attorney's Office has reviewed the following application for bingo/raffle permits and has determined that the application meets all statutory requirements: Organization Type Year Chester Youth Sports Boosters Raffle 1990 ATTACHMENTS: YES 12] NO D 20bingo/b31 PREPARED BY; Steven L. Micas County Attorney SIGNATURE: O00101 ,INTY ADMINISTRATOR BOS-9891 APPLICATION FOR A PERMIT TO CONDUCT BINGO GAMES OR RAFFLES The undersigned appl/cation, pursuant to §18.2-340.1, et seq. of the Code of Virginia, requests the Board of Supervisors of Chesterfield County to issue a permit to conduct bingo games , raffles ~"', or both during the. /~0 calendar ye-~. Th~s application is for a new. or renewal / permit. support of this application~ the applicant offers the followin~ information under oath: 2. Address of organization's headquarters 3. Address where all records of receipts and disbursements are permanently filed: 4. Name and address of owner of the property described in 3 above. ~J6~ ~/- Address or addresses where ~_ingc g~me~ w~ll be h"_!d cr raffle drawings conducted: NOTE: THIS PERMIT IS VALID ONLY AT THE ABOVE LOCATION. Dates or days of week and time when ~ raffles will be held at the above address(es): 7. Time patrons are admitted and sales begin: 8. Date when organization was founded: 9. Has your organization been in existence and met regularly in Chesterfield County for two years immediately prior to m~king this application? Yes / No __ 10. Is your organization currently and has your organization always been operated in the past as a non-profit organization? Yes w/ No__ 11. Internal Revenue Code section for tax-exempt status was granted (if applicable) ~.~/(C~ 12. State the specific type and purpose of your organization: , /.ir/-, 13. If renewing a permit, were financial reports filed on time and in compliance with applicable legal requirements? Yes / No __ 14. List below gross receipts, if any, from all sources related to the operation of bingo games or instant bingo by calendar quarter for the 12-month period immediately prior to the date of this application: 1st qtr: $ -- O/ 2nd qtr: $ --- d.- 3rd qtr: $ --o ~ 4th qtr: S ~o-- 15. Officers of Organization: Name Address Bus. Phone Home Phone 16. Member authorized ~hinpe organization to be responsible for conduct and operation of ~ raffles: Name: ,(~ ~'~FF'F~/Y Address: 3'~ ~_,/~./~23 ~ d'~$/-,-~ ~38'.~/ Home Telephone Number ~9'~-~/.~_f Business Telephone Number: ~/-~ 17. Do you, and each officer, director and member of the organization fully understand the following: It is a violation of law to enter into a contract with any person, firm, association, organization (other than another qualified organization pursuant to §18.2-340.13 of the Code of Virginia), partnership or corporation of any classification whatsoever~ for the purpose of organizing~ managing or conducting bingo games or raffles? Yes / No -over- cd11668:C42 The organization must maintain and file with the County's Internal Audit Department complete records of receipts and disbursements pertaining to bingo games and raffles as required by State and County Law, and that such records are, subject to audit by the County's Internal Audit Department? Yes ~,z No __ . The organization must remit an audit fee of 1% of gross receipts with the Annual Financial Report not later than November 1 unless gross receipts are less than $2,0007 Yes ~,~ No__ The organization must furnish a complete list of its membership upon the request of the County Internal Audit Department or other designated representative of the Board of Supervisors? Yes 'z~ No Any organization found in violation of §18.2-340.10 of the Code of Vir~inia, authorizing this permit is subject to having much permit revoked and any organization or person, shareholder, agent, member or employee of such organization who violated §18.2-340 or Article 1.1 of Chapter 8 of Title 18.2 of the Code of Vir~inia, may be guilty of a felony? Yes J No ~ F. The organization must provide written notification to the County Internal Audit Department of any change in elected officers or bingo chairperson during the calendar year covered by this permit? Yes ~'/ No 18. Your organization must attach a copy of the organization's charter, articles of incorporation, bylaws, or other legal documents which describe the specific purposes for which the organization is chartered or organized and must complete the Resolution below. 19. Your organization must submit a check in the amount of $25.00 payable to Treasurer, Chesterfield County as an application fee. 20. 21. 22. 23. Additional pages where necessary to fully complete this application may be attached. Have you and each officer of your organization read the attached permit and do you and each officer agree on,behalf of the organization to comply with each of the conditions therein? Yes'/ No Submit this application to the Chesterfield County Attorney's Office by mail to: P. O. Box 40; Chesterfield, Virginia 23832 or by hand to: Route 10 and Lori Road; Administration Bldg, Room 503. I hereby swear or affirm under the penalties of perjury as set forth in §18.2-434 of the Code of Virginia, that all of the above questions have been completely answered and that all the statements herein are true to the best of my knowledge, information and belief? WITNESS the following signatures and s~als: Signature of Applicant: Name: Business Phone: Home Phone: 7%W~ - 3 ~&~ STATE OF VIRGINIA ~COUN~ o~ to-wit: Subscribed and sworn to before me, ~,~M~f ~t/ ~'~3~/~, a Notary Public in and for the City/County and State aforesaid~ this Notary Public My Commission Expires: /~' ~ /Z/ //~/ L:~.. '. RESOLUTION /; BE IT RESOLVED THIS /~9,,, day of ~/~ , 19 ~,, (date resolution passed), that ~/~ .~w~ ~$r~-~,. is hereby authorized to apply to the Chesterfield County Board of Supervisors;~for~ a bingo/raffle permit on behalf of this organization for the /~ calendar year. Authorized signature (Officer or Director) cd11668 :C42 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: July 25, 1990 ITEM NUMBER: 11.C.12. SUB4ECT: Application for Virginia Indoor Plumbing Program Funds COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The 1990 General Assembly approved funding for an Indoor Plumbing Program to be administered by the Virginia Department of Housing and Community Development. Two and one-half million dollars have been allocated in the current biennium to provide loans and grants for low income Virginians who lack indoor plumbing. Units of local government are eligible to apply for up to $250,000 to administer the Indoor Plumbing Program for the period July 1, 1990 through June 30, 1991. The Housing Department has received requests for the type of assistance available through this program from county citizens. Receipt of funds through this program would allow the county to offer eligible families loans and/or grants for the installation of plumbing facilities in homes which have no indoor plumbing or in homes which have an existing system which is failing. PREPARED ....... Jana D. Carter Housing Director ATTACHMENTS: YES [] NO ~ SIGNATURE: COUNT~ O0010 ff'- Virginia Indoor Plumbing Program Page 2 July 25, 1990 BOARD ACTION REQUESTED: (1) Authorize the County Administrator to submit application for Indoor Plumbing Program funds. an (2) If the grant is awarded, authorize staff to implement the program and to appropriate revenues and expenditures in the amount of the grant amount received for the project. BUDGET & MANAGEMENT COMMENTS: This item requests that the Board of Supervisors >~, approve the grant application subject to approval of the application form by the County Administrator. If the grant is approved, this action also authorizes appropriatior~-~ of the funds. JJLS/rp Bos2:R057 JaYmes J. ~;' Stegmai~r, Director ~udget & Management 000103 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: July 25, 1990 ITEM NUMBER: tl.C.13.a. SUBJECT: Agreement Concerning Storm Water Management System for Rock Castle Business Park COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OFINFORMATION: The Board of Supervisors is requested to execute a storm water management agreement with the developer of Rock Castle Business Park. BACKGROUND: Due to the limited available capacity of the downstream drainage facilities and the cost associated with upgrading those facilities, the developers opted to detain water on-site. A detention basin was designed by a professional engineer to accommodate the storm water runoff, which was approved by the County. The maintenance agreement consists primarily of a final inspec- tion report, preventative maintenance inspections every three (3) years, and an Indemnification Agreement for the County. The responsibility for the integrity of the basin falls with the developers of the property and any subsequent owners. The County's only involvement is to assure that the maintenance agreement is being followed by the owner. (continued) ATTACHMENTS: YES [] NO [] Richard M/. McElfish, P.E. Director Environmental Engineering SIGNATURE 000104 Board Agenda Item Environmental Engineering July 25, 1990 Page Two SUBJECT: Agreement Concerning Storm Water Management System for Rock Castle Business Park The agreement has been approved, as to form, by the County Attorney's Office and has been executed by the partnership. This is the same format and procedure that has been used in similar developments in the past (Victorian Square, Arboretum, etc.). DISTRICT: Matoaca REC~ATION: Staff recommends that the Board authorize the County Administrator to execute the Maintenance Agreement with the developer as approved by the County Attorney's Office. O0010D AGREEMENT FOR MAINTEh~ANCE OF STORM WATER MANAGEMENT SYSTEMS THIS AGREEMENT, dated FEBRUARY f4, 1990..~', by and between z AUN- !400 LARD PARTNERS H% P a Virginia PIRTNERSHtP , ("Owner") and the COUNTY OF CHESTERFIELD, VIRGINIA, a political subdivision of the Commonwealth of Virginia ("County"), recites and provides: RECITALS ZAUN-WOOLARD PARTblERSHI.P- . WHEREAS, ~ .......... ' ................... '~'~'{s the owner of certain real estate situated in ROCK CAS~'LE BUSSINESS PARK the County, known as . .., which is to be developed for use as INDIVIDUAL LOTS FOR BUSSINES-S and WHEREAS, development of the above has necessitated the construction of DETF~N-~i'ON BA~'~i-N '",(the "Storm Water Management System") and is described on drawings entitled 'kocK' CS~LE'- BUS INES S P^RK ..... l, made byBODIE, TAYLOR &~PURY~ dated JANUARY 3] 1989 , copies of which plats are attached hereto as Exhibit A; and WHEREAS, to comply with the rules and regulations of the County pertaining to Storm Water Management Systems, Owner has agreed to maintain the Storm Water Management System in accordance with the terms and conditions hereinafter set forlh. MAINTENANCE AGREEMENT NOW, THEREFORE, for and in consideration of the mutual covenants and undertaking of the parties, the parties hereby agree as follows: 1. Maintenance of the Storm Water Management System. Owner agrees that it shall maintain indefinitely the Storm Water Management System in a manner which will permit the Storm Water 5~anagement System to perform the purposes for which it was designed and constructed, and in accordance with the standards by which it was designed and constructed, all as shown and described on the plat attached hereto as Exhibit A. Specifically, Owner agrees that it shall: (i) remove silt and other debris from the Storm Water Management System so as to maintaiu the elevation of the bottom of the Storm Water Management System as shown on the approved plans, (ii) plant and mow grass or maintain a vegetative cover on the slopes surrounding the Storm Water Management System, and (iii) maintain in good order and repair the principal and emergency spillways which serve as the overflow devices for the Storm Water Management System. 2. Final Inspection Reports Owner agrees that, within 30 days of completion of the Storm Water Management System, it will retain at its expense a professional Engineer registered in Virginia and approved by the County to certify in writing to the County that the Storm Water Management System is constructed in accordance with the "As-Built" plans and that it meets the approved plans and specifications. 3. I.nspection for Preventive Maintenance (a) The Owner agrees to cause inspections to be made of the Storm Water Management System by a professional Engineer registered in Virginia retained by. Owner at its expense, and approved by the County. The inspection shall occur during the first 60 days of the first year of operation and at least once every three years thereafter. (b) The inspection reports shall be submitted in writing to the County within 30 days after each inspection anc~ shall include the followimg: (1) The date of inspection; (2) The name of the Inspector; (3) The condition of: (i) Vegetation, (ii) Fences, (iii) Spillways (principal and emergency). (iv) Embankments, ~ (v) Reservoir area, (vi) Inlet and outlet channels, (vii) Underground drainage structures, (viii) Sediment load, (ix) Gates and valves or (x) Any other item that could affect the proper function of the storm water maintenance system; and (4) A description of needed .maintenance. (c) Owner agrees to perform promptly all needed maintenance reported by the County's Inspector. 4. Rights of the County in the Event of Default by the Owner In the event of any default or failure by Owner in the performance of any covenants and warranties pertaining to the maintenance of the Storm Water Management System, in accordance with the terms and conditions hereof which continues for a period of thirty (30) days after notice in writing thereof given to Owner by the County, the County shall have the right at its option to enter upon the property and, for the account of Owner, maintain and repair the Storm Water Management System as provided herein, and all costs thereof shall constitute a lien upon the properties owned by Owner. Nothing herein shall obligate the Count2z to maintain the Storm Water Management System. -3- 5. Indemnification of County Owner hereby agrees that it shall save, hold harmless, and indemnify the County from and against all liability, losses, claims, demands, costs and expenses arising from, or out of, any default or failure by Owner to maintain the Storm Water Management System, in accordance with the terms and conditions set forth herein or arising from, or out of, the construction, operation, repair or maintenance of the Storm Water Management System. 6. The parties hereto expressly do not intend by eiecution of this Agreement to create in the public or any member thereof, any rights as a third party beneficiary or authorize anyone but a party hereof to maintain a suit for any damages pursuant to the terms and provisions of this Agreement. 7. The foregoing provisions of the Agreement shall be covenants which run with the land and shall inure to the benefit of and shall be binding upon the parties hereto, their respective successors and assigns, and all subsequent owners of the property. 8. Upon execution of the Agreement, it shall be recorded in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia, at Owner's expense. In Witness Whereof, Owner has caused this Agreement to be signed in its name by a duly authorized officer. -4- COUNTY OF CHESTERFIELD, VIRGINIA By: Title: STATE OF VIRGINIA COUNTY OF CHESTERFIELD, TO WIT: I, G Wayne Utley , Notary Public in and for the County and State · . ..... John A. Zaun and '--; whose name as aforesaid, do hereby certify ~na~ R. Way e Woolard Zaun-Woolard Partnership is signed to the ~rego~ng and annexed writing bearing date on the 15 day of February , 19~0has acknowledged thee same before me in my ~urisdiction aforesaid. Given under my hand this 15 day of February, 19~.90 My commission expires: July 23, 1991 · Publ{c ~ STATE OF VIRGINIA OF , TO WIT: I, , Notary Public in and for the and State aforesaid, hereby certify that , whose name as County Administrator, of the County of Chesterfield, Virginia is signed to the foregoing and annexed writing bearing date on the day of , 19 , has acknowledged the same before me in my jurisdiction aforesaid. Given under my hand this day of , 19 My commission expires: Notary Public 5cd ~t(~. CG'G Curb ~ ~uT/'Er CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AG E NDA ~EETINGDATE: July 25, 1990 ITEM NUMBER: ll.C.13.b. SUBd~CT: Agreement Concerning Storm Water Management System for Commonwealth Center COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The Board of Supervisors is requested to execute a storm water management agreement with the developer of Commonwealth Center. BACKGROUND: Due to the limited available capacity of the downstream drainage facilities and the cost associated with upgrading those facilities, the developer opted to detain water on-site. A retention basin was designed by a professional engineer to accommodate the storm water runoff, which was approved by the County. The maintenance agreement consists primarily of a final inspec- tion report, preventative maintenance inspections every three (3) years, and an Indemnification Agreement for the County. The responsibility for the integrity of the basin falls with the developers of the property and any subsequent owners. The County's only involvement is to assure that the maintenance agreement is being followed by the owner. (continued) ATTACHMENTS: YES IR NO [] Richard M//McElfish, P.E. Director Environmental Engineering SIGNATURE: ~TY ADMINISTRATOR 000106 /- Board Agenda Item Environmental Engineering July 25, 1990 Page Two Agreement Concerning Storm Water Management System for Commonwealth Center The agreement has been approved, as to form, by the County Attorney's Office and has been executed by the developer. This is the same format and procedure that has been used in similar developments in the past (Victorian Square, Arboretum, etc.). DISTRICT: Dale RECOMMENDATION: Staff recommends that the Board authorize the County Administrator to execute the Maintenance Agreement with the developer as approved by the County Attorney's Office. 000107 AGREEMENT FOR MAINTENANCE OF STORM WATER MANAGEMENT SYSTEMS THIS AGREEMENT, dated August ~_~, 1988, by and between SOVRAN BANK, N.A., Trustee, ("Owner") and the COUNTY OF CHESTERFIELD, VIRGINIA, a political subdivision of the Commonwealth of Virginia ("County"), recites and provides: RECITALS WHEREAS, Sovran Bank, N.A., Trustee, is the owner of certain real estate situated in Chesterfield County, known as Commonwealth Centre, which is to be developed pursuant to its Master Plan as a mixed use commercial development; and WHEREAS, development of the above has necessitated the construction of one (1) retention pond (the "Storm Water Management System") and is described on a plan entitled "Commonwealth Centre Lake 1", made by Wilbur Smith & Associates (the "Plan"), and the specifications prepared by Wilbur Smith & Associates attached thereto, (the "Specifications"), copies of which are attached hereto as Exhibit A, (collectively the Plan and Specifications); and WHEREAS, to comply with the rules and regulations of the County pertaining to the Storm Water Management System, Owner has agreed to maintain the Storm Water Management System in accordance with the terms and conditions hereinafter set forth. MAINTENANCE AGREEMENT NOW, THEREFORE, for and in consideration of the mutual covenants and undertaking of the parties, the parties hereby agree as follows: 1. Maintenance of the Storm Water Manaqement System. Owner agrees that it shall maintain indefinitely the Storm Water Management System in a manner which will permit the Storm Water Management System to perform the purposes for which it was designed and constructed, and in accordance with the standards by which it was designed and constructed, all as shown and described on the Plan and Specifications attached hereto as Exhibit A. Specifically, Owner agrees that it shall: (i) remove silt and other debris from the Storm Water Management System so as to maintain the elevation of the bottom of the Storm Water Management System as shown on the approved Plan and Specifications, (ii) plant and mow grass or maintain a vegetative cover on the slopes surrounding the Storm Water Management System, and (iii) maintain in good order an~ repair the principal and emergency spillways which serve as the overflow devices for the Storm Water Management System. 2. Final Inspection Reports. Owner agrees that, within 30 days of completion of the Storm Water Management System, it will retain at its expense a professional Engineer registered in Virginia and approved by the - 2 - County to certify in writing to the County that the Storm Water Management System is constructed in accordance with the approved Plan and Specifications. 3. Inspection for Preventive Maintenance. (a) The Owner agrees to cause inspections to be made of the Storm Water Management System by a professional Engineer registered in Virginia retained by Owner at its expense, and approved by the County. The inspection shall occur during the first 60 days of the first year of operation and at least once every three years thereafter. (b) The inspection reports shall be submitted in writing to the County within 30 days after each inspection and shall include the following: (1) (2) (3) (4) (c) The date of inspection; The name of the Inspector; The condition of: (i) Vegetation, (ii) Fences, (iii) Spillways (principal and emergency), (iv) Embankments, (v) Reservoir area, · (vi) Inlet and outlet channels, (vii) Underground drainage structures, (viii) Sediment load, (ix) Gates and valves, or (x) Any other item that could affect the proper function of the storm water maintenance system; and A description of needed maintenance. Owner agrees to perform promptly all needed maintenance reported by the County's Inspector. 4. Riqhts of the County in the Event of Default by the Owner. - 3 - In the event of any default or failure by Owner in the performance of any covenants and warranties pertaining to the maintenance of the Storm Water Management System, in accordance with the terms and conditions hereof which continues for a period of thirty (30) days after notice in writing thereof given to Owner by the County, the County shall have the right at its option to enter upon the property and, for the account of Owner, maintain and repair the Storm Water Management System as provided herein, and all ~costs thereof shall constitute a lien upon the properties owned by Owner. Nothing herein shall obligate the County to maintain the storm Water Management System. 5. Indemnification of County. Owner hereby agrees that it shall save, hold harmless, and indemnify the County from and against all liability, losses, claims, demands, costs and expenses arising from, or out of, any default or failure by Owner to maintain the Storm Water Management System, in accordance with the terms and conditions set forth herein or arising from, or out of, Owner's negligence in the construction, operation, repair or maintenance of the Storm Water Management System. 6. No Third Party Beneficiary. The parties hereto expressly do not intend by execution of this Agreement to create in the public or any member thereof, any rights as a third party beneficiary or authorize anyone but a party hereof to maintain a suit for any damages pursuant to the terms and provisions of this Agreement. - 4 - 7. Notices. Ail notices given hereunder will be in writing and shall be effective when delivered by personal service, or three (3) days after it has been deposited in the United States mail, registered or certified mail, return receipt requested and postage prepaid to the parties addressed as set forth below or one (1) day after delivery to a nationally recognized express mail service addressed as set foth below: COUNTY:Department of Environmental Engineering P.O. Box 40 Chesterfield, Virginia 23832 ATTN: SOVRAN: Sovran Bank, N.A., Trustee c/o Wachovia Bank and Trust Company P.O. Box 3099 Winston-Salem, NC 27150 ATTN: James C. Cook, Vice President 8. Trust Agreement. This Maintenance Agreement is executed by Sovran Bank, N.A., Trustee under Ancillary Trustee Agreement dated October 1, 1984, in its capacity as Trustee and not in its sole name, and is intended to bind only the assets of the Trust which it administers thereunder and no further. 9. Covenants with the Land. The provisions of the Agreement shall be covenants which run with the land included in the Storm Water Management System and shall inure to the benefit of and shall be binding upon the parties hereto, their respective successors and assigns, and all subsequent owners of the land included in the Storm Water - 5 - Management System. The Owner will be released of its obligations hereunder upon the transfer of the Storm Water Management System to a new owner including an entity created pursuant to the covenants of Commonwealth Centre, provided that such new owner reasonably satisfys the County's standards for the ownership of such storm water management systems. 10. Recordation. Upon execution of the Agreement, it shall be recorded in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia, at Owner's expense. In Witness Whereof, Owner has caused this Agreement to be signed in its name by a duly authorized officer. B~tl e.~~ First Vice President COUNTY OF CHES?ERFZEGD, VZRGZNZA Title: Co~u ~ y Attorney - 6 - STATE OF VIRGINI~ ; CITY/C©UNTY-OF /~!C~,~/~ , to-wit: I, /~l~n~ ~ /~!~ ~-- , a Notary Public in and four the C,i'~y/~ouhty~and State aforesaid, do hereby c~rtifynthat_ ~)/_~)~,~cq~i~/ ~-, ~-//%f.~C~ , whose name as o'f Sovran Bank~-N.A., Trustee, is signed to the-foregoing and annexed writing bearing date on the ~t31 day of~'.~ , 1988, has acknowledged the same before me in my jurisdiction aforesaid. Given under my hand this ~ day of .~(~.~.~- , 1988. My commission expires: ~-I~-~ ~ N~ary Public STATE OF VIRGINIA CITY/COUNTY OF , to-wit: I, , a Notary Public in and for the City/County and State aforesaid, do hereby certify that · whose name as of the County of Chesterfield is signed to the foregoing and annexed writing bearing date on the day of , 1988, has acknowledged the same before me in my jurisdiction aforesaid. Given under my hand this day of , 1988. My commission expires: Notary Public - 7 - )TEl LAKE 'FIE CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETING DATE: July 25, 1990 ITEM NUMBER: 11.C.13.c. SUB4ECT: Agreement Concerning Storm Water Management System for Chi-Chi's Mexican Restaurant COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The Board of Supervisors is requested to execute a storm water management agreement with the developer of Chi-Chi's Mexican Restaurant. BACKGROUND: Due to the limited available capacity of the downstream drainage facilities and the cost associated with upgrading those facilities, the developer opted to detain water on-site. A detention basin was designed by a professional engineer to accormmodate the storm water runoff, which was approved by the County. The maintenance agreement consists primarily of a final inspec- tion report, preventative maintenance inspections every three (3) years, and an Indemnification Agreement for the County. The responsibility for the integrity of the basin falls with the developers of the property and any subsequent owners. The County's only involvement is to assure that the maintenance agreement is being followed by the owner. (continued) ATTACHMENTS: YES I~1 NO [] Richard ~. McElfish, P.E. Director Environmental Engineering SIGNATURE: O"J~NTYt te~'f~- C ADMI NI STR ATOR Board Agenda Item Environmental Engineering July 25, 1990 Page Two SUBJECT: Agreement Concerning Storm Water Management System for Chi-Chi's Mexican Restaurant The agreement has been approved, as to form, by the County Attorney's Office and has been executed by the developer. This is the same format and procedure that has been used in similar developments in the past (Victorian Square, Arboretum, etc.). DISTRICT: Clover Hill RECOMMENDATION: Staff recommends that the Board authorize the County Administrator to execute the Maintenance Agreement with the developer as approved by the County Attorney's Office. AGREEMENT FOR MAINTEMANCE OF STORM WATER MANAGEMENT SYSTEMS THIS AGP. EEMENT, U,SA, Inc. , a ~ dated .7.1v 5:1990 .', by and between Chi-Chi's co ~rporaton , ("Owner") and the COUNTY OF CHESTERFIELD, VIRGINIA, a political subdivision of the Commonwealth of Virginia, ("County"), recites and provides: WHEREAS, Chi-Chi' s USA Inc. RECITALS is the owner of certain real estate situated in the County, known as .Chi-Chi's Mexican Rest.~., which is to be developed for use as , a restaurant ~,; and WHEREAS, development of the above has necessitated the construction of -a retention basin J(the drawings entitled by E.D. Lewis & Assoc. and dated attached hereto as Exhibit A; and "Storm Water Management System") and is Chi-Chi's R¢~t~rimt Gr~dinq & Drainaqe Plan 9-13-90 described on ' - ~, made , copies of which plats are WHEREAS, to comply with the rules and regulations of the County pertaining to Storm Water Management Systems, Owner has agreed to maintain the Storm Water Management System in accordance with the terms and conditions hereinafter set forth. MAINTENANCE AGREEMENT NOW, THEREFORE, for and in consideration of the mutual covenants and undertaking of the parties, the parties hereby agree as follows: 1. Maintenance of the Storm Water Management System. Owner agrees that it shall maintain indefinitely the Storm Water Management System in a manner which will permit the Storm Water Management System to perform the purposes for which it was designed and constructed, and in accordance with the standards by which it was designed and constructed, all as shown and described on the plat attached hereto as Exhibit A. Specifically, Owner agrees that it shall: (i) remove silt and other debris from the Storm Water Management System so as to maintain the elevation of the bottom of the Storm Water Management System as shown on the approved plans, (ii) plant and mow grass or maintain a vegetative cover on the slopes surrounding the Storm Water Management System, and (iii) maintain in good order and repair the principal and emergency spillways which serve as the overflow devices for the Storm Water Management System. 2. Final Inspection Reports ' Owner agrees that, within 30 days of completion of the Storm Water Management System, it will retain at its expense a professional Engineer registered in Virginia and approved by the County to certify in writing to the County that the Storm Water Management System is constructed in accordance with the "As-Built" plans and that it meets the approved plans and specifications. 3. Inspection for Preventive Maintenance (a) The Owner agrees to cause inspections to be made of the Storm Water Management System by a professional Engineer registered in Virginia retained by Owner at its expense, and approved by the County. The inspection shall occur during the first 60 days of the first year of operation and at least once every three years thereafter. (b) The inspection reports shall be submitted in writing to the County within 30 days after each inspection and shall include the following: (1) The date of inspection; (2) The name of the Inspector; (3) The condition of: (i) Vegetation, (ii) Fences, (iii) Spillways (principal and emergency). (iv) Embankments, (v) Reservoir area, (vi) Inlet and outlet channels, (vii) Underground drainage structures, (viii) Sediment load, (ix) Gates and valves or (x) Any other item that could affect the proper function of the storm water maintenance system; and (4) A description of needed ,maintenance. (c) Owner agrees to perform promptly all needed maintenance reported by the County's Inspector. 4. Rights of the County in the Event of Dei'ault by the Owner In the event of any default or failure by Owner in the performance of any covenants and warranties pertaining to the maintenance of the Storm Water Management System, in accordance with the terms and conditions hereof which continues for a period of thirty (30) days after notice in writing thereof given to Owner by the County, the County shall have the right at its option to enter upon the property and, for the account of Owner, maintain and repair the Storm Water Management System as provided herein, and ail costs thereof shall constitute a lien upon the properties owned by Owner. Nothing herein shall obligate the County to maintain the Storm Water Management System. 5. Indemnification of County Owner hereby agrees that it shall save, hold harmless, and indemnify the County from and against all liability, losses, claims, demands, costs and expenses arising from, or out of, any default or failure by Owner to maintain the Storm ?later Management System, in accordance with the terms and conditions set forth herein or arising from, or out of, the construction, operation, repair or maintenance of the Storm Water Management System. 6. The parties hereto expressly do not intend by execution of this Agreement to create in the public or any member thereof, any rights as a third party beneficiary or authorize anyone but a party hereof to maintain a suit for any damages pursuant to the terms and provisions of this Agreement. 7. The foregoing provisions of the Agreement shall be covenants which run with the land and shall inure to the benefit of and shall be binding upon the parties hereto, their respective successors and assigns, and all subsequent owners of the property. 8. Upon execution of the Agreement, it shall be recorded in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia, at Owner's expense. In Witness Whereof, Owner has caused this Agreement to be signed in its name by a duly authorized officer. Title COUNTY OF CHESTERFIELD, VIRGINIA By: Title: STATE OF '~~ ~ COUNTY OF C~HES,TERFiELD, TO WIT: I, ~'~% '~Q.A~,l~/Notary Public in and for the County and State afovesai~i do her~6y certify that ~'~~ ,~~ whose n~e as ~%~~~~ ~ signed ~o the foregoin~ and ~nexed w~t~g berg date on the ~ ~a~ of ~ ~x ~ , 1~, has acknowledged the s~e before me ~ my jurisdiction afores~d~~- ~ Given under my h~d t~s ~ day of ~~, 19~. My commisaion e~ires: My ,:ommfssion ¢x~fres M~n ~1,199~ . Notary Public STATE OF VIRGINIA OF , TO WIT: I, , Notary Public in and for the and State aforesaid, hereby certify that , whose name as County Administrator, of the County of Chesterfield, Virginia is signed to the foregoing and annexed writing bearing date on the day of , 19 , has acknowledged the same before me in my jurisdiction aforesaid. Given under my hand this __ day of , 19 My commission expireS: Notary Public -5- JORE~iEL PARK ~ - DGE FWINTER )ROVIDENCE MEADOWS ~' t SHADYMIST '.,.--PENN ,: '--~CRES PROVIDENCE (~REEN VICINITY MAP I"= 2000' 50~ I/ II CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: July 25, 1990 ITEM NUMBER:, ll.C.13.d. SUBdECT: Agreement Concerning Storm Water Management System for Wee Folks Nursery COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The Board of Supervisors is requested to execute a storm water management agreement with the developer of Wee Folks Nursery. BACKGROUND: Due to the inability of the developer to obtain an off-site drainage easement, the developer opted to detain water on-site. An infiltration pit was designed by a certified land surveyor to accommodate the storm water runoff, which was approved by the County. The maintenance agreement consists primarily of a final inspec- tion report, preventative maintenance inspections every three (3) years, and an Indemnification Agreement for the County. The responsibility for the integrity of the facility falls with the developer of the property and any subsequent owners. The County's only involvement is to assure that the maintenance agreement is being followed by the owner. (continued) ATTACHMENTS: YES BI NO [] SlGNATURE:: Richard M,~~ McElfish, P.E. Director Environmental Engineering CO ADMINISTRATOI~ 0 0 1 1 0 Board Agenda Item Environmental Engineering July 25, 1990 Page Two SUBJECT: Agreement Concerning Storm Water Management System for Wee Folks Nursery The agreement has been approved, as to form, by the County Attorney's Office and has been executed by the developer. This is the same format and procedure that has been used in similar developments in the past (Victorian Square, Arboretum, etc.). DISTRICT: Dale RECOMMENDATION: Staff recommends that the Board authorize the County Administrator to execute the Maintenance Agreement with the developer as approved by the County Attorney's Office. 0001ii AGREEMENT FOR MAINTENANCE OF STORM WATER MANAGEMENT SYSTEMS THIS AGREEMENT, dated July 10, 1990, by and between Ms. Nancy W. Burnett ("Owner") and the COUNTY OF CHESTERFIELD, VIRGINIA, a political subdivision of the Commonwealth of Virginia ("County"), recites and provides: RECITALS WHEREAS, Ms. Nancy W. Burnett is the owner of certain real estate situated in the County, known as Wee Folks Nursery, Inc., which is developed for use as a child care center; and WHEREAS, the widening of Hopkins Road and the development of the above has necessitated the construction of new parking lots (the "Storm Water Management System") and is described on drawings entitled Wee Folks Nursery, made by M.L. Corso and dated May 28, 1990, copies of which plats are attached hereto as Exhibit A; and · WHEREAS, to comply with the rules and regulations of the County pertaining to Storm Water Management Systems, Owner has agreed to maintain the Storm Water Management System in accordance with the terms and conditions hereinafter set forth. MAINTENANCE AGREEMENT NOW, THEREFORE, for and in consideration of the mutual covenants and undertaking of the parties, the parties hereby agree as follows: 1. Maintenance of the Storm Water Management System. Owner agrees that it shall maintain indefinitely the Storm Water Management System in a manner which will permit the Storm Water Management System to perform the purposes for which it was designed and constructed, and in accordance with the standards by which it was designed and constructed, all as shown and described on the plat attached hereto as Exhibit A. Specifically, Owner agrees that it shall: (i) remove silt and other debris from the Storm Water Management System so as to maintain the elevation of the bottom of the Storm Water Management System as shown on the approved plans, (ii) maintain in good order and repair the principal and emergency spillways which serve as the overflow devices for the Storm Water Management System. 2. Final Inspection Reports Owner agrees that, within 30 days of completion of the Storm Water Management System, it. will retain at its expense a professional Engineer registered in Virginia and approved by the County or the licensed surveyor who designed the system to certify in writing to the County that the Storm Water Management System is constructed in accordance with the "As-Built" plans and that it meets the approved plans and specifications. 3. Inspection for Preventive Maintenance (a) The Owner agrees to cause inspections to be made of the Storm Water Management System by a professional Engineer registered in Virginia or the land surveyor who designed the system retained by Owner at its expense, and approved by the County. The inspection shall occur during the first 60 days of the first year of operation and at least once every three years thereafter. (b) The inspection reports shall be submitted in writing to the County within 30 days after each inspection and shall include the following: (2) The date of inspection The name of the Inspector (±) (iv) (v) Reservoir area Inlet and outlet channels Underground drainage structures Sediment load Any other item that could affect the proper function of the storm'water maintenance system; and (3) A description of needed maintenance. (c) Owner agrees to perform promptly all needed maintenance reported by the County's Inspector. 4. Rights of the County in the Event of Default by the Owner · In the event of any default or failure by Owner in the performance of any covenants and warranties pertaining to the maintenance of the Storm Water Management System, in accordance with the terms and conditions hereof which continues for a period of thirty (30) days after notice in writing thereof given to Owner by the County, the County shall have the right at its option to.enter upon the property and, for the account of Owner, maintain and repair the Storm Water Management System as provided herein, and all costs thereof shall constitute a lien upon the properties owned by Owner. Nothing herein shall obligate the County to maintain the Storm Water Management System. Indemnification of County Owner hereby agrees that it shall save, hold harmless, and indemnify the County from and against all liability, losses, claims, demands, costs and expenses arising from, or out of, any default or failure by Owner to maintain the Storm Water Management System, in accordance with the terms and conditions set forth herein or arising from, or out of, the construction, operation, repair or maintenance of the Storm Water Management System. 6. The parties hereto expressly do not intend by e~ecution of this Agreement to create in the public or any member thereof, any rights as a third party beneficiary or authorize anyone but a party hereof to maintain a suit for any damages pursuant to the terms and provisions of this Agreement. 7. The foregoing provisions of the Agreement shall be covenants which run with the land and shall inure to the benefit of and shall be binding upon the parties hereto, their respective successors and assigns, and all subsequent owners of the property. 8. Upon execution of the Agreement, it shall be recorded in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia, at Owner's expense. In Witness Whereof, Owner has caused this Agreement to be signed in its name by a duly authorized officer. By: Title: -4- By: Title: COUNTY OF CHESTERFIELD, VIRGINIA STATE OF VIRGINIA COUNTY OF CHE~TERFIELD, TO WIT: x · . ~ ' ~? ~n~me Sta2~ ~~n~ . ~ i~ si gned to t~ore~oing and annex ed w ~ting bea~ng date on th~~ day of 7~ , l~, has acknowledged the same before me ~ my jurisdiction aforesai~ ~/ , ~ven un,e= ~ ~ ~s Z~ ~a~ o~ ~ , ~ My commission expires: , ~ ' - ~ N~t~y ~ublic STATE OF VIRGINIA OF , TO WIT: I, , Notary Public in and for the and State afOresaid, hereby certify that , whose name as County Administrator, of the County of Chesterfield, Virginia is signed to the foregoing and annexed writing bearing date on the day of , 19 , has acknowledged the same before me in my jurisdiction aforesaid. Given under my hand this day of , 19 My commission expires: Notary Public OIWE ~=X/~7'/NG ~., ~D ./. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE : July 25, 1990 ITEM NUMBER: SUB4ECT: Streetlight Installation Cost Approvals ll.D.1. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION CLOVER HILL DISTRICT: Location approved at the April 25, 1990 Board meeting Intersection of Dakins Road and Hybla Road Cost to install streetlight: $667.00 MIDLOTHIAN DISTRICT: Location approved at the May 23, 1990 Board meeting Intersection of Lucks Lane and Walton Bluff Parkway Cost to install streetlight: $2,254.00 ATTACHMENTS: YES ~ NO [] SIGNATURE: Richard MI McElfish, P.E. Director Environmental Engineering COUNTY ADM I NI STRATOR Board of Supervisors Agenda Item Subject: Streetlight Installation Cost Approval Date: July 25, 1990 Page 2 BUDGET AND MANAGEMENT COMMENTS: Clover Hill District: This item involves the approval of streetlight installation at the intersection of Dakins Road and Hybla Road. Cost to install the streetlight per Virginia Power is $667.00. Current funds available in the Clover Hill District Streetlight Account amount to $13,500. This action will leave a balance of $12,833. Midlothian District: This item involves the approval of streetlight installation at the intersection of Lucks Lane and Walton Bluff Parkway. Cost to install the streetlight per Virginia Power is $2,254. Current funds available in the Midlothian District Streetlight Account amount to $13,500. This action will leave a balance of $11,246. ~.~es J ~/L ~ S6e~m~ier, ~irector, Budget & Management 000118 July 9, 1990 Richard Leonard Administrative Analyst Engineering Chesterfield County P. O. Box 40 Chesterfield, Virginia 23832 VIRGINIA POW£~ Dear Mr. Leonard: Thank you for your letter of request regarding estimate number 05-005-00273. We have completed our estimate to install 1- 8,000 lumen light at the southwest corner of Dakins Road and Hybla Road. The cost to the County for the installation of thi~ light is $667.00, described as follows: Total cost of job $1099.00 Less revenue credit at 4:1 ratio $ 432.00 Cost to County 667.00 This cost will be effective for ninety days from the date of this letter. If we do not receive your authorization to proceed with this work within the ninety day period we will cancel this project. Should you require this work to be performed at a later date, please make a new request and a new cost will be submitted to you. The necessary engineering and construction work is being scheduled to provide for connection of your service by August 22, 1990. (This connection date may vary slightly in the event of bad weather.) In or~er for us to be able to provide service by the above connection date, the items checked below must be completed by August 7, 1990. x Letter of authorization returned to Virginia Power x Acquisition of Right of Way and/or State Highway Permits Should there be any questions, or if I can be of any assistance, please do not hesitate to call me at 379-4808. Sincerely, Len Sandberg Service Representative cc: Mr. H. C. Stickley July 2, 1990 Richard Leonard Adr~nistrative Analyst Engineering Chesterfield County P. O. Box40 Chesterfield, Virginia 23832 Dear Mr. Leonard: Thank you for your letter of May 24, 1990 regarding estimate 05-006-00201. We have completed our estimate to install 1-8000 HPSV at Lane and Walton Bluff Parkway. number Lucks The cost to the County for the installation of this light is $2,254, described as follows: Total cost of job $2,179 Less revenue credit at 4:1 ratio $432 Cost to County $1,747 + TERF $507 = $2,254 This cost will be effective for ninety days frc~ the date of this letter. If we do not receive your authorization to proceed with this vx~rk within the ninety day period we will cancel this project. Should you require this work to be performed at a later date, please make a new request and a new cost will be sukmitted to you. The necessary engineering and construction work is being scheduled to provide for connection of your service by August 16, 1990. (This connection date may vary slightly in the event of badweather.) In order for us to be able to provide service by the above connection date, the items checked below must be completed byJuly 26, 1990. × Letter of authorization returned to Virginia Power × Acquisition of Right of Way and/or State Highway Permits Should there be any questions, or if I can be of any assistance, please do not hesitate to call me at 379-4816. ' e ly R. G. Hqster Service Representative cc: Mr. H. C. Stickley O00li CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE : July 25, 1990 SUB4ECT: Streetlight Requests ITEM NUMBER: ll.D.2. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION BERMUDA DISTRICT: Upgrade 3300 lumen mercury vapor light on pole %HH22 at 5524 Kay Road to 8000 lumen sodium vapor DALE DISTRICT: Take private streetlight on pole %VK95 at 3510 Monza Drive into the County streetlight program South Jessup Road between Hackney Road and Hallmark Drive ATTACHMENTS: YES I~ NO [] SIGNATURE: PREPARED BY; ,, , Director Environmental Engineering 000118 COUNCY ADMI NISTRATOR STREETLI GHT REQUEST BERMUDA DISTRICT DATE OF REQUEST: June 16, 1990 NAME OF REQUESTOR: Mrs. Henry Plaisance ADDRESS: 5524 Kay Road, Richmond, Va. 23234 PHONE NUMBER: HOME 275-1243 WORK REQUEST IS LOCATED AT THE INTERSECTION OF: REQUEST IS NOT AT AN INTERSECTION. PLACED: N/A PLEASE INSTALL LIGHT ON POLE 9 N/A OR COMMENTS: TAX MAP 53-2 N/A N/A IT IS REQUESTED TO BE SET POLE - N/A This is an upgrade request for a currently existing streetlight; upgrade current 3300 lumen MV light on pole 9H~22 to 8000 lumen HPSV to provide brighter area light. $ STR3 000117 STREETLI GHT REQUEST DALE DISTRICT DATE OF REQUEST: July 9, 1990 TAX MAP NAME OF REQUESTOR: Mr. Bill Carter ADDRESS: 3510 Monza Drive, Richmond, Va. PHONE NUMBER: HOME 271-1064 WORK REQUEST IS LOCATED AT THE INTERSECTION OF: N/A REQUEST IS NOT AT AN INTERSECTION. N/A PLEASE INSTALL LIGHT ON POLE ~ N/A 23234 53-1 It is requested to be placed: OR SET POLE N/A COMMENTS: Citizen requests that the private light on pole ~VK95 be included in the County streetlight program. This light is already placed over the road, opposite the requesto~'s residence. STR4 000118 STREETLI GHT REQUEST DALE DISTRICT DATE OF REQUEST: NAME OF REQUESTOR: Watch ADDRESS: 5212 Hallmark Drive, Richmond, Va. 23234 PHONE NUMBER: HOME 743-7081 WORK N/A REQUEST IS LOCATED AT THE INTERSECTION OF: N/A REQUEST IS NOT AT AN INTERSECTION. It is requested to be placed: On South Jessup Road between Hackney Road and Hallmark Drive PLEASE INSTALL LIGHT ON POLE % N/A OR SET POLE Yes June 27, 1990 TAX MAP 51-7 Ms. Deborah Bland for Lake Farms Neighborhood COMMENTS: Intersection Criterion: Not Qualified Petition Criterion: Not Qualified Vehicles Per Day Criterion: Qualified Requestors have requested that this installation not be located in the area of the Lake Farms Recreation Center side of South Jessup Road. STR4 O001iO o~ Rd. - O00i~o STREETLI GET PETITION This petition is at the following in request for the ins~al~ation.~ a streetlight location: / Address Tel. No. f129 000121 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: July 25, 1990 SUB4ECT: Street Name Change ITEM NUMBER: ll.D.3. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The Board of Supervisors is requested to direct staff to proceed with the renaming of a portion of Courthouse Road. BACKGROUND: The recent realignment of Courthouse Road at Route 10 has caused the necessity to rename approximately 1,500' of the previously used Courthouse Road. This section of roadway currently has two single family homes and two duplexes which would be affected (see attachment). DISTRICT: Matoaca RECOMMENDATION: Recommend the Board of Supervisors direct staff to proceed with the contacting of residents along the road to determine an appropriate name. ATTACHMENTS: YES 12] NO [] PREPARED BY; .......... Richard M~ McElfish, P.E. Director Environmental Engineering SIGNATURE: 000122 , / 9400 000, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AG E NDA July 25, 1990 MEETING DATE: SUB,)i~CT: UTILITY PUBLIC HEARING: a 16' Sanitary Sewer Subdivision, Phase II ITEM NUMBER: ll.E.l.a. Ordinance to Vacate a Portion of Easement in Sycamore Ridge COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Pulte Homes Corporation has submitted an application requesting the vacation of a portion of a 16' sanitary sewer easement across Lot 5, Sycamore Ridge Subdivision, Phase II. This request has been reviewed by staff and the necessary replacement easement has been dedicated. RECOMMENDATION: Staff recommends that the Board adopt the ordinance to vacate a portion of a 16' sanitary sewer easement across Lot 5, Sycamore Ridge Subdivision, Phase II. DISTRICT: Clover Hill ATTACHMENTS: YES D NO E3 $1GNAT URE: PREPARED BY; ~-7'~ ~,~.~'~-~'~,,'/,,~:7~ Willis W. Pope, Manager Right of Way Division Department of Utilities o .T 0 012 4 Y ADMI NI STRATOR VICINITY SKETCH SYC~*~)RE RIDGE SUBDIVISION, PHA~'"~'II PULTE HOMES CORPORATION 000125 / / / / / LOT § LOT 6 ~ IO.~ ~ $ee Insef ~ E~nf. to I~_ vocofed-Arco: $.14s~.fi~, L ~AIE LOT~ \' _ IMSET AI. T.$. PLAT 8//OWING TIlE VACATIOA/ OF A PO~TIOAI OF A /~' ?ANIT-~GV OEI~'£~ £A~EA/I£A/7',6C~c3S5 C/over/./l'/J O'~f,~ Che,~7~trF/e. ld 00) (/l~',~ln'/o ThlJ Is Io cerllfy, Ihal on., I made aq. accurale field turvly oJ the premises shown hereon, Ihaf all lmpro*~emenl,, and easemenls known or visible are shown hereon, thai Iher~ are no encroachmenls by Improvemsnll elther.lrom adjoining premises or from subJecf promises upon adjoining premises olher Ihan ahown hereon, The properly hereon Iocaled wllhln a HUD dsflnsd Ilood hazard area as shown on Communlly Panel Number., ' eflecllve Dewberry & Davis Archltoct. 9200 Arbo£e,u. gnolnoors SuLte 130 Plannor~ Richmond, Virginia 23236 Su~oyor~ (80A) 330-26~6 .THIS PLAT WAS MADE WITHOUT THE BENEFIT.OF A TITLE SURVEY OR REPORT· DATE Mnu' gd. 1'990 SCALE_ I/". ?)O' SURVEY NO. PROJ. NO. FIELt) DEED B~K/PAGE D~WN ~Y Fllfllx, VA Mo.ieto,wn, TH Mina,ill, VA Dlltlmofl, I. ID OiJthef ibufg, MD ~Tlchmond, VA AflhipoJl$, MD Raleigh, NC MalIo~. VA ' Danville, VA LltldovJf. ~.tO 9'~oodblldge, VA CHECKED BY CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA July 25, 1990 MEETING DATE: ITEM NUMBER: ,, ll.E.l.b. SUBdECT: UTILITY PUBLIC HEARING: Ordinance to Vacate a Portion of an Alley in Block G, Village of Bensley Subdivision COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Joseph Q. Power and Pauline B. Power, have submitted an application requesting the vacation of a portion of an alley in Block G, Village of Bensley Subdivision. This request has been reviewed by staff and approval is recommended. RECOMMENDATION: Staff recommends that the Board adopt the ordinance to vacate the portion of the alley in Village of Bensley Subdivision. DISTRICT: Bermuda ATTACHMENTS: YES I:] NO [] SIGNATURE: ,PREPARED BY; "~-'d--~~ "-~~jrz-~ Willis W. Pope, Manager Right of Way Division Department of Utilities 012 7 COUNTY ADM I NI STRATOR """ VICINITY SKETCH A ALLEY BLO~._. G, VILLAGE OF BENSLEY SUB~ JISION JOSEPH Q. POWER and PAULINE B. POWER =8LUFI FUQUA FA RMS i RAYO~ N' 000128 7 UTILITIES DEPARTMENT CHESTERFIELD COUNTY, VIRGINIA ,, --' / ~[YIslON$ !~-~--~ ~ 6-~-~ / I ~ 000129 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA L. July 25, 1990 MEETING DATE: ITEM NUMBER:, ll.E.i.c. $1,JB4[CT: UTILITY PUBLIC HEARING: Ordinance to Vacate a Portion of McRae Road (Unimproved) in Bon Air Subdivision COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Eloise R. Renner, owner of lots 6A - 10A, Block G in Bon Air Subdivision, has submitted an application requesting the vacation of a portion of McRae Road (unimproved) in, Bon Air Subdivision, as shown on the attached plat. Mr. and Mrs. John W. Ellis, owners of lots 16A - 20, Bolck H, adjacent to unimproved McRae Road, ~ave agreed to the vacation. This request has been reviewed by staffV~and approval is recommended. RECOMMENDATION: Staff recommends that the Board adopt the ordinance to vacate an unimproved portion of McRae Road (unimproved) in, Bon Air Subdivision. DISTRICT: Midlothian ATTACHMENTS: YES r'l NO [] SIGNATURE: Willis W. Pope, Manager Right of Way Division Department of Utilities 130 VICINITY SKETCH ~CRAE ROAD - BON AIR SUBDIVISION - ELOISE R. RENNER Receptor 000181 CHESTER, F IE'LD .-p-y ~4 II 25 8 12 ~2 32 SECTION CriES TERClE'LD I0-I0 II ,1,7 II \ SE'C"F- It3 N CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE July 25, 1990 ITEM NUMBER: ll.E.3.a. SUB4ECT: Approval of Utilities Contract for Rivers Bend Boulevard - Route 10 to Meadowville Road - Contract Number 90-0091 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Staff requests that the Board approve the contract for Rivers Bend Boulevard - Route 10 to Meadowville Road. BACKGROUND: This project includes the installation of two (2) additional gate valves on the County's public water lines along Route 10 to provide the Utilities Department Operations Staff with an improvement to the water system. ATTACHMENTS: YES [] NO [] SIGNATURE: ~istant ~irector of Utilities CO ADMINISTRATOR 000133 Agenda Item July 25, 1990 Page 2 Developer: Contractor: Rivers Bend Trust Castle Equipment Corporation Contract Amount: Estimated Total - $166,046.75 Total Estimated County Cost: Water (Additional Work) - $ 12,517.03 (Cash Refund) Estimated Developer Cost: $153,529.72 Code: (Additional Work) 5H-57240-898200E RECOMMENDATION: Staff recommends that the Board approve this contract and authorize the County Administrator to execute any necessary documents. DISTRICT: Bermuda 0 0 01 '~ '-;' PROJECT# 90-0091 RIVER'S BEND BOULEVARD STATE ROUTE 10 W. BERMUDA GOLF COURSE RIVERS BEND BOULEVARD ROUTE 10 TO MEADOWVILLE ROAD 0001~0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA July 25, 1990 MEETING DATE: ITEM NUMBER: ll.E.3.b. SUB4ECT: Acceptance of Deed of Dedication from Oliver D. Rudy, Trustee for a 0.187 Acre Parcel and a Ingress and Egress Easement COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Staff requests the Board to accept the conveyance of a 0.187 acre parcel and a 26' and variable width ingress and egress easement for a pump station north of Rivers Bend, Section 6 and authorize the County Administrator to execute the necessary deed. RECOMHENDATION: Staff recommends that the Board accept the conveyance of this parcel and easement and authorize the County Administrator to execute the necessary deed. DISTRICT: Bermuda ATTACHMENTS: YES O NO O Willis W. Pope, Manager Right of Way Division Department of Utilities S,~.ATU.E: coUnTy 0 0 0 1 4 1 ADM,N,STR^TOR -~ VICINITY SKETCH ~ OLIVER D. k Y - INGRESS AND EGRESS EAS. 2NT - PUMP STATION HARBOUR EAST VILLAGE RIVERS BEND 23831 FARRAR MHP KRMUDJ .... LA 000142 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: July 25, 1990 ITEM NUMBER' ll.E.4.a. SUBJECT: Consideration of a Request by the Developers of Queenspark to Construct and Operate a Private Sewage Pumping Station COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The developers of Queenspark have been attempting to acquire an easement across the Orgain property in order to extend sewer service to a portion of their development for several years. The Board of Supervisors authorized staff to assist in the easement acquisition on August 12, 1987 and authorized the use of eminent domain on December 9, 1987. Since that time, the right of entry has been held up by appeals. The last hearings were held in September 21, 1989 and as of this date, the Judge has not issued his ruling. Because of the delays in obtaining the right to install the gravity sewer, the developer is requesting Board of Supervisors approval to install a private pumping station for use until the gravity sewer can be installed so he may complete his development. ATTACHMENTS: YES I-I NO [] SIGNATURE: David H. Welchons Director of Utilities CO ADMINISTRATOR OOO!,i4 Board Agenda Item July 25, 1990 Page 2 Staff is reluctant to recommend approval of private pumping stations that serve residential developments because of the risk of poor operations and the potential County liabilities, however, because of the inordinate delays in obtaining the easement for the gravity sewer, staff is recommending approval subject to the following conditions: The pumping station be approved by the State Health Department. 2. Ail necessary zoning/subdivision approvals are obtained. The station be constructed, maintained and operated at the developer's expense. A bond furnished to the County in the estimated amount of the cost of constructing the gravity sewer to relieve the pump station. Furnish the County a copy of an agreement between the developer and a contractor satisfactory to the County for operation and maintenance of the pumping station. Furnish a bond in an amount acceptable to the Utility Department to guarantee proper operation and maintenance of the pumping station until relieved by the gravity sewer. Section 20-67 of the County Code require Board of Supervisors approval after finding that: It is economically impractical to extend the gravity wastewater line and the use of a pump station will not adversely affect the County's ability to serve the area with a gravity line in the future; and The design and plan for the pump station and connecting lines do not adversely affect the current financial status of the County or future ability to install a gravity sewer; and The design permit's replacement of the pump station with a gravity line without significant capital outlay; and 000145 Board Agenda Item July 25, 1990 Page 2 The pump station will not overload the existing system and will not otherwise negatively affect the County's ability to efficiently manage the wastewater system. This request meets all of the above requirements. RECOMMENDATION: Staff recommends approval of the request subject to the conditions listed above and authorize the County Administrator to execute any necessary documents. 000140 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA July 25, 1990 MEETING DATE: ITEM NUMBER; ll.E.4.b. SUBJECT: Consideration of a Request for Permission to Install Barricades in a Existing 50' Right of Way COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Staff has received a request from Morris F. Garrison on behalf of Land "0" Pines Civic Association, for permission to install barricades within an existing 50' unimproved right of way to prevent vehicular traffic as shown on the attached plat. A 16' opening will be maintained in the barricade on the east end of Manatee to allow county vehicles access to the sewer line in the road. Staff has reviewed the request and approval is recommended. RECOMMENDATION :. Staff recommends that the Board approve a license agreement with Land "O" Pines Civic Association to allow the construction of barricades on a County right of way subject to the execution of a license agreement. DISTRICT: Dale ATTACHMENTS: YES [] NO [] SIGNATURE: PREPARED BY; ~----~-~-~~ ~ ~:?~/~ Willis W. Pope, Manager Right of Way Division Department of Utilities COUNTY ADM I NI STRATOR 000147 6 9 I~o~ot~ 12 t,~ Rd. ?101~ Rd. 7009 · 00014o-- VICINITY SKETCH ~.~ MORRIS F. GAr SON - BARRICADES LAND ~'0" .dES 000149 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA July 25, 1990 MEETING DATE: ITEM NUMBER: ll.E.4.c. Approval of a Condemnation Settlement for a Flood Easement across Property of Carlton A. and Renzal M. Palmer and Appropriation of Funds from the Board Contingency Account COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Staff requests the Board approve a condemnation settlement in the amount of $12,500.00 for a flood easement across the property of Carlton A. and Renzal M. Palmer, tax map no. 118-13(1)6, and appropriate $3,522.17 as part of this settlement. BACKGROUND: On March 21, 19.84, an order was entered in court against Mr. and Mrs. Palmer for a flood easement for the reconstruction of East Avenue (now Bermuda Orchard Lane). The flood easement encumbers an additional 0.93 acres of the owners' land and raises the flood plain 2.8 feet on 4.25 acres of the parcel. An initial offer of $905.00 to purchase the easement and a counteroffer of $25,000.00 were refused. The owners have agreed to accept $12,500.00 as a settlement. The County Attorney's Office and Staff have reviewed this settlement and believe it to be reasonable. Since there are insufficient funds available for this project ($8,072.83 in project funds and $905.00 on deposit with the court), an additional appropriation of $3,522.17 by the Board would be necessary. F E ED Willis W. Pope, Manager Right of Way Division ATTACHMENTS: YES [] NO [] Department of Utilities SIGNATURE: Board Agenda July 25, 1990 Page 2 RECOMMENDATION: Staff recommends the Board approve the settlement and appropriate $3,522.17. DISTRICT: Bermuda 000151 ,~, VICINITY SKETCH ~ CARLTON A. AND REN~. -~. PALMER - FLOOD EASEMEN. N 000152 NOTE: Data for plat taken fr~ Pritd~rd a~d Altman survey i~ County files in Cc~rm3nity ~evelot~n~nt. Hundred RMNI Sr. Carlton A. Palmer DB. 1085 PG. 404 To:Mop 118-1~, (I) Thomas J. ~lankenship,Jr. [28. 464 PG. 139 Tol Mop liB-II Plat showing two variable width proposed headwater easements to be dedicated to Chesterfield County, Virginia. BE~qUOA DISTRICT ENGINEERING. DEPARTMENT ~:HESTERFIELD' COUNTY,.VIRGIN IA TA3( DATK 0 0ii 5 3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA July 25, 1990 MEETING DATE: , ITEM NUMBER: ll.E.4.d. SUB4ECT: Authorization to Obtain the Right to Enter Properties along the James River for Surveying and Engineering of the James River Trunk System COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMAT ION: Robert G. Roop, P.E., of J. K. Timmons and Associates, P.C., has requested that the County obtain the right for the surveyors and engineers to access the following properties to design the James River Trunk System. Mr. Roop has been unable to obtain permission to enter the following properties to complete the necessary survey work. Under the eminent domain statutes, the County may, upon proper notification, gain access for this purpose. Sue S. and ~Charles Midkiff 10710 Cherokee Road Richmond, VA 23235 Parcel No.: 003-06-02-0A-00B-010 Anne T. and Paul M. Spector 10760 Cherokee Road Midlothian, VA 23113 Parcel No.: ATTACHMENTS: YES ri 003-06-02-0A-00B-006 PREPARED /~o.seph E. Beck, Jr. j~ssistant Director of NO [] Utilities SIGNATURE: COUNT~ ADMINISTRATOR Board Agenda July 25, 1990 Page 2 Huguenot Hundred Community Association c/o Michael L. Meacham 10820 Cherokee Road Midlothian, VA 23113 Parcel No.: 003-06-01-00-000-003 Helen Cox Bryce 5406 New Kent Road Richmond, VA 23225 Parcel No.: 001-00-01-00-000-003 RECOMMENDATION: Staff recommends that the Board authorize the County Attorney to take the necessary steps to provide access to the above properties for the surveyors and engineers to obtain the information needed for the design of the James River Trunk System. DISTRICT: Midlothian 000155 I ' I0 1-14 JAMES RIVER TRUNK SYSTEM o 14 JAMES RIVER TRUNK SYSTEM ON Ol~H ~]1~1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE : July 25, 1990 ITEM NUMBER: ll.E 4.e.1. ,SUBd[CT: Conveyance of an Easement to Virginia Electric and Power Company COUNTY ADMINISTRATOR'S COMMENT~: SUMMARY OF INFORMATION Staff requests the Board to authorize the Chairman of the Board and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to install overhead cable within a 30' easement at Bailey Bridge High School and Middle School. This request is for service for the Middle School and for relocation in conjunction with the road widening in front of the schools. RECOMMENDATION: Staff recommends that the Board authorize the Chairman of the Board and the County Administrator to execute the easement agreement with Virginia Electric and Power Company for overhead lines within a 30' easement at Bailey Bridge High School and Middle School. DISTRICT: Matoaca ATTACHMENTS: YES I'1 NO [] PREPARED BY; ~C-'/~ '~- Willis W. Pope, Manager Right of Way Division Department of Utilities SIGN AT URE: Y ^0M,N,STRATOR 0 0 0 1 $ VICINITY SKETCH VI'~"7. NIA ELECTRIC AND POWER COY"~NY BAILE\ BRIDGE HIGH SCHOOL MIDDLE SCHOOL N 000153 / ? / / Legend Ne 97~ Location Of Boundary Lines Of Right-Of-Way Plat To Accompany - Right-Of-Way Agreement Virginia Electric and Power Company Distnct District-Township-Borough fY"l ~ ~"~ ,~ co, Office Plat Number £ hes+cr-F;~/~/ Estimate Number Grid Number 07 0050o.Z68 L..2.1 ~Z Date ,5-12-70 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA July 25, 1990 MEETING DATE: ITEM NUMBER: ll.E.4.e.2. Conveyance of an Easement to Virginia Electric and Power Company COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Staff requests the Board to authorize the Chairman of the Board and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to install cable within a 15' easement as shown on the attached plat. This request is for relocation of the service to the Administration Building, in conjunction with the widening of Lori Road. This has been reviewed by staff and approval is recommended. RECOMMENDATION:. Staff recommends that the Board authorize the Chairman of the Board and the County Administrator to execute the easement agreement with Virginia Electric and Power Company for underground lines within a 15' easement from Lori Road to the Administration Building. DISTRICT: Dale ATTACHMENTS: YES I'1 NO [] SIGNATURE: PREPARED BY: ,-~~ Willis W. Pope, Manager Right of Way Division Department of Utilities 0 cou. O 01 G i DEERFIELD VICINITY SKBTCH ELECTRIC AND POWER LORI ROAD C01~NY L~yd County Nursing Home Courthousl & Sherrifl Board GREENYARD IRON O001G2 Plat To Accompany Right-Of-Way CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA July 25, 1990 MEETING DATE: ITEM NUMBER: ll.E.4.e.3. SUBJECT: Conveyance of Two Easements to Virginia Electric and Power Company COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF iNFORMATION Staff requests the Board to authorize the Chairman of the Board and ~he County Administrator to execute easement agreements with Virginia Electric and Power Company to install overhead cable within a 45' easement, and underground cable within a 15' easement at Ecoff Elementary School. The overhead easement is for a relocation in conjunction with the road widening in front of the school, and the underground easement is for service to the school. This has been reviewed by staff and approval is recommended. RECOMMENDATION: Staff recommends that the Board authorize the Chairman of the Board and the County Administrator to execute the easement agreements with Virginia Electric and Power Company for overhead lines within a 45' easement, and underground lines within a 15' easement at Ecoff Elementary School. DISTRICT: Bermuda ATTACHMENTS: YES i-1 NO [] SIGNATURE: PREPARED BY; Willis W. Pope, Manager Right of Way Division Department of Utilities O0164 ~ADMI NISTRATOR VICINITY SKETCH ~'~NVEYANCE OF EASEMENT TO VP"~0 ECoFF ELEMENTARY SffHO01, 00~, ' W,)OD ACRE'S ~AUTU OOO185 co~0 P/at To Accompany ~~ Right-Of-Way Agreement Location Of 1~3unda~ Line~ Of Right-Of-Way Virginia El~tri~ ~d Power .Company CDU./k~'y OF1 ~.~:,.~.~:;.&: " ES'~-.~':rEc~ 000160 ....... Dist~t-Townshil~Boro~ghCo~n~-City State ~1"~'1~'~"~.~/~'{~I~ OF T~ E Estimate NumOer Grid Number Legen~ I~ jm~ Locapon Of Bounda~ Line= Of R~-O~-Wa~ State 'PROP~RT' Y 0 ~oOER; Plat To Accompany mx, ~o ~ Right-Of-Way Agreement Virgm~ E'r~c a~d P°w' %~ 0 ! G ? CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE' July 25, 1990 ITEM NUMBER: ll.E.4.f. SUB4ECT: Conveyance of an Easement to The Chesapeake and Potomac Telephone Company of Virginia COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Staff requests the Board to authorize the Chairman of the Board and the County Administrator to execute an easement agreement with The Chesapeake and Potomac Telephone Company of Virginia to install buried cable within a 10' and 15' easement across the Chesterfield County Airport and Industrial Park. This has been reviewed by staff and approval is recommended. RECOMMENDATION: Staff recommends that the Board authorize the Chairman of the Board and the County Administrator to execute the easement agreement with The Chesapeake and Potomac Telephone Company of Virginia for buried cable within a 10' and 15' easement across the Chesterfield County Airport and Industrial Park. DISTRICT: Dale ATTACHMENTS: YES D NO [] SIGNATURE: mEPAREB BY; ~//'~P~ '~~ Willis W. Pope,~anager Right of Way Division Department of Utilities COUNTY ADMI NISTRATOR O00198 VICINITY SKETCH m'"NVEYANCE OF EASEMENT TO C&F~ CHESTERF,_~D COUNTY AIRPORT AND INDUb.,<[AL PARK County Nursing 000169 PLAT TO ACCOMPANY R/W I~ASEMEN~ Sheet 4Z-104 (10-.86) CH E STE'~..FI E. LD THE CHESAPEAKE AND POTOMAC TELEPHONE COMPANY OF VIRGINIA DZS~RZCT .J~L~ COUN~ ¢___ ~ E%TF____ P,.. F I E Lb 000170 PREPARED BY: DATE 000171 000172 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: July 25, 1990 ITEM NUMBER: ll.E.4.g.1. SUB4ECT: Award Contract for the Maintenance Shop Addition - Swift Creek Water Plant Project #90-0379 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Staff requests that the Board award the contract for construction of an addition to the maintenance shop at the Swift Creek Water Plant to the lowest bidder, Century Building System, in the amount of $89,800. The additional space is required to house maintenance equipment and to perform repairs on the plant equipment. Funds for the project are included in the FY90 Capital Improvement Program ($70,000 original appropriation and $20,000 Contingency). RECOMMENDATION Award the contract to the lowest bidder, Century Building System, in the amount of $89,800, authorize the County Administrator to execute any necessary documents and approve the transfer of funds available from contingency. ATTACHMENTS: YES I-I NO [] SIGNATURE: Craig ~ B-rL Assistant Director of Utilities U~TY ADMINISTRATOR CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: July 25, 1990 ITEM NUMBER' ll.E.4.g.2. SUB41~CT: Award Contract for Repairs to the Falling Creek Dam - Project #89-0734R COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Staff requests that the Board award the contract for repairs to the Falling Creek Dam to the lowest bidder, Pressure Concrete Construction Company, in the amount of $215,400.75. Three bids were received ranging from $215,400.75 to $687,828.25. The lowest bid is consistent with the engineer's estimate. The repairs are. necessary to maintain the structural integrity of the dam and prevent further deterioration. Funds for this project are included in the FY91 Capital Improvement Program. RECOMMENDATION: Award the contract to the lowest bidder, Pressure Concrete Construction Company, in the amount of $215,400.75 and authorize the County Administrator to execute the necessary documents. ATTACHMENTS: YES CI NO [] SIGNATURE: Craig ~. Br~a~t Assistant Director of Utilities CO ADMINISTRATOR 0001 ?,I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: July 25, 1990 ITEM NUMBER' ll.E.4.h.1. SUB4ECT: Acceptance of Deed of Dedication along Lori Road from Clarence B. Wilson et als COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Staff requests the Board to accept the conveyance of a 0.0363 acre parcel of land along Lori Road from Clarence B. Wilson and Marion M. Wilson, (husband and wife), and Graham S. Wilson and Elaine B. Wilson, (husband and wife), and authorize the County Administrator to execute the necessary deed. BACKGROUND: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this right of way conforms to that plan. RECOMMENDATION: Staff recommends that the Board accept the conveyance of this right of way and authorize the County Administrator to execute the necessary deed. DISTRICT: Dale ATTACHMENTS: YES O NO r~ SIGNATURE: Willis W. Pope, Manager Right of Way Division Department of Utilities COUNTY ADMINISTRATOR 000178 ,-. VICINITY SKETCH CLARENCE B ~ILSON et als - LORI ROAD N 000176 ~II. SON, EST ~m$~ ~' D.B, 106 PA~ 299 TAX MAP ~ W~SS AND E~E~ 95-8-0)-7 -- D.B. 1803 PA~ 813 R-JO. ~ ~-~.~o I 86.04' m ~E P~T SHOWING 0.0363 ACRES OF DEDICATED TO CHESTERFIELD COU~Y DALE DI~TRI~ CHESTERFIELD C~, VI~INIA ~~.~~ ,.K TIMMONS & ASSOCIATES, P.C ~IN~RS * ARCHIT~TS * SURVEYORS 7H N. COUR~OUSE  8803 STAPLfS MILL RD. H~RICO CO., VA 4411 CROSSINGS BL~. PRINCE GEORGE, VA. DA~: 2-7-90 SCALE: I~20' DRA~ B~' OAJ CHECKED B~' ~ CALC CHK.: PRE~S JO~ NO. J~ NOn 14199 O0 017 ? CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA July 25, 1990 MEETING DATE: ITEM NUMBER: ll.W.. 4.h. 2. SUBJECT.' Acceptance of Deed of Dedication along Clintwood Road and U.S. Route 360 from Clintwood Associates L.P., A Virginia Limited Partnership COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Staff requests the Board to accept the conveyance of a 5' and variable width parcel of land along Clintwood Road and U.S. Route 360 from Clintwood Associates L.P., A Virginia Limited Partnership, and to authorize the County Administrator to execute the necessary deed. BACKGROUND: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Throughfare Plan. The dedication of this right of way conforms to that plan. RECOMMENDATION: Staff recommends that the Board accept the conveyance of this right of way and authorize the County Administrator to execute the necessary deed. DISTRICT: Clover Hill ATTACHMENTS: YES [] NO [] SI(~NAT URE: PREPARED BY; .~--~'~ ~--~~ Willis W. Pope, ~anager Right of Way Division Department of Utilities 00178 '"' VICINITY SKETCH ~ CLINTWOOD RC , AND U.S. ROUTE 360 CLIN_ OOD ASSOCIATES L.P. ' ~ GWYN /Square Shop Cl ~E~-- 'r'~ ~ '  ~ A~RES 000179 SOO° 40.12 ~EXtST. Iq/W .L~ OOIdKR Tit 40-i6(I)I$ '""~ , '""0..19 ACRES \\ CLINTWOOD ASSOCIATES LIMITED P/~RTNERSHIP 3.05 ACRES T.M. 48-16 (I) ~3 bi5 I~G6 ~ f373 DE SO' EASEMENT \ \ HOUSE & HOME BLDg. CORR IM. 4~-18 (I)14 ,.., - ~ ' C~VBRHILL DIBTRIflT ~ 1",60' A~IL ~HA~L~S C. TOWNS Rl~, Vl~lffl~ i::i:i':::.: <. 0180 < CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA July 25, 1990 MEETING DATE: ITEM NUMBER: 14.E. 4.h. 3. SUBJECT: Acceptance of Deed of Dedication along Alverser Drive from Haywood B. Hyman, Jr. and Claudette Ho Hyman COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Staff requests the Board to accept the conveyance of a variable width strip of land along Alverser Drive from Haywood B. Hyman, Jr. and Claudette H. Hyman, and to authorize the County Administrator to execute the necessary deed. BACKGROUND: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this right of way conforms to that plan. RECOMMENDATION: Staff recommends that the Board accept the conveyance of this right of way and authorize the County Administrator to execute the necessary deed. DISTRICT: Midlothian ATTACHMENTS: YES [] NO D Willis W. Pope, manager Right of Way Division Department of Utilities SIGNATURE: ALVERSER DRIVE rEEK VICINITY SKETCH HAYWOOD B. HYMAN, JR. & CL. ~DETTE H. HYMAN ROBIOUS ;UENOT VILLAGE World 000182 Cc~J~ MARK b. BEALL ~--,',b,,,-,,~ No. 16~.3 Date: -¢.-/'7-90 Scale: /"--' /oo' o.f" /'/~q'lcfood z~. /-h../n-x:z~, Jr: ~ Claud~,fT"~ /'f . Job No.:z~o-.¢-/ /-//../r'r~r7 - · PLANNERS · ARCHITECTS · ENGINEERS .. SURVEYORS · 501 Branchway Road · Suite 100 · Richmond, Virginia 23236 · 794-0571 · Fax. 794-2635 AND ASSOCIA~'E$. IN(;. i~ EFLECTIN~; tO0~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA July 25, 1990 MEETING DATE: ITEM NUMBER: 14.E.4.h.4. SUB4ECT: Acceptance of Deed of Dedication along Twinridge Lane from James R. Sowers, Jr., et als COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Staff requests the Board to accept the conveyance of a 0.013 acre parcel of land along Twinridge Lane from James R. Sowers, Jr. and Mary H. Sowers and W. J. Rowe, Jr. and Sheila C. Rowe, and authorize the County Administrator to execute the necessary deed. BACKGROUND: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this right of way conforms to that plan. RECOMMENDATION: Staff recommends that the Board accept the conveyance of this right of way and authorize the County Administrator to execute the necessary deed. DISTRICT: Midlothian ATTACHMENTS: YES D NO C] SIGNATURE: PREPARED BY;. ~'~'~-~ Willis W. Pope, Manager Right of Way Division Department of Utilities CO T ' ADM I NI STRATOR 000184 VICINITY SKETCH TWINRID~.~ LANE - JAMES R. SOWERS, J~--,. et als Cres'twood '"ES Spring Mall PROVIDENCE ~REEN FOREST GAEDENS WEST BRAMBLEWOOD SAJlNT JOI~NS WARWICK 000185 /.,td. D.~.I~/,7 ~. I~ TO~L ///o~ /YO. Date:~,~ Scale: t~,~?::~ ~HOIClI/'fC~ TYJ'O /='~.~::~L~ Ot= £Yl, l't~ I/J',~T Ot= ~1~1~0~ AND ASSOCIATE~, INC. Job No.:,~'-/~,D · PLANNERS · ARCHITECTS · ENGINEERS · SURVEYORS · 501 Branchway Road · Suite 100 · Richmond, Virginia 23236 · 794-0571 · Fax 794-2635 .j CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA July 25, 1990 MEETING DATE: ITEM NUMBER: 14.E.4.h.5. SUB4ECT: Acceptance of Deed of Dedication for Proposed Speeks Drive from Compson Shopping Centers Limited Partnership COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Staff requests the Board to accept the conveyance of a 60' and variable width parcel of land south of Hull Street Road from Compson Shopping Centers Limited Partnership, and authorize the County Administrator to execute the necessary deed. The dedication of this Road is a requirement of planning for additions to Victorian Square Shopping Center. RECOMMENDATION :. Staff recommends that the Board accept the conveyance of this right of way and authorize the County Administrator to execute the necessary deed. DISTRICT: Matoaca ATTACHMENTS: YES [] NO [] SIGNATURE: I:~EPARED BY; "~--~'~-~~ ~'/~'~'~ Willis W. Pope, ~anager Right of Way Division Department of Utilities C OU DM I N I STR ATOR 000187 ,~. VICINITY SKETCH SPEEKS ROAD SO~SON SHOPPING CENTERS L 2TED PARTNERSHIP ROCK FAR~ &IAXEy DA Creek LAKE SOLAR II WILLIAM GWYN PI~OVIDI Man( Rescue ;quare Shop 0 FREDEI ~ 000188 -""'4~ 000189 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE : July 25, 1990 ITEM NUMBER: 14.E.4.i. SUBdECT: Consideration of a Request for Permission to Install Driveway Improvements in an Existing 50' Right of Way COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Staff has received a request from Joyce W. Kennedy and William E. Kennedy, Sr., for permission to install driveway improvements within an existing 50' unimproved right of way to serve lot 7 at the corner of Manatee Road and O'Bisque Drive as shown on the attached sketch. Staff has reviewed the request and approval is recommended. RECOMMENDATION: Staff recommends that the Board approve a license agreement with Joyce W. Kennedy and William E. Kennedy, Sr., driveway improvements on a County right of way subject to the execution of a license agreement. DISTRICT: Dale ATTACHMENTS: YES r-I NO I-I SIGNATURE: PREPARED BY: '-~~"~ ~-Y-~'~'-9'~-~ ./~ Willis W. Pope, Manager Right of Way Division Department of Utilities cou. ITY ADMINISTRATOR 00019O 9 ! ,2 \,. 1,7 ~) Ic,.q t T?IO0 I ~ T -- · Rd. .~ 12 ~ Rd. i-~..._.._.. 7009 I 000191. ,~, VICINITY SKETCH ~ JOYCE W. ENNEDY & WILLI~ E. KENNE£ - DRIVEWAY IMPROVEMENTS 000192 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: July 25, 1990 ITEM NUMBER; ~UB4ECT: Authorization to Acquire an Easement for the Chester Landfill Project - W. T. Curd, Jr. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Staff requests the Board to authorize the County Attorney to exercise eminent domain for the acquisition of a 35' drainage easement across the property of W. T. Curd, Jr., .County Tax Map ~114-15(1)20. BACKGROUND: On June 20, 1990, an offer of $1,665.00 was made by the Right of Way Section to the above owner for the purchase of a 35' drainage easement. This easement is necessary to control the surface run off from the reconstruction of the cover on the Chester Landfill. Since this offer has not been accepted and no counteroffer has been made, it is necessary to proceed with eminent domain on an emergency basis for the health and safety of the public. Staff will continue to negotiate with the owner in an effort to reach a settlement. ATTACHMENTS: YES I~ NO [] SIGNATURE: PREPARED BY: ~-~~' '~-~---o~_~.___'n Willis W. Pope, Manager Right of Way Division Department of Utilities COUNT~ADM I NI~TR~TOR 0 0 0 BOS-9891 Board Agenda July 25, 1990 Page 2 RECOMMENDATION: Staff recommends that the Board authorize the County Attorney to proceed with eminent domain on an emergency basis and exercise immediate right of entry pursuant to Section 15.1-238.1 of the Code of Virginia, and that the County Administrator be instructed to notify the owner by certified mail on July 26, 1990, of the County's intention to take possession of the easement. DISTRICT: Matoaca 000194 VICINITY SKETCH CHESTER * IDFILL PROJECT - W. T. CURl JR. N 000195 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA July 25, 1990 14.E.4.j.2. MEETING DATE' ITEM NUMBER: Authorization to Acquire an Easement for the Chester SUB4ECT: Landfill Project - Joseph and Norma H. Pergerson COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Staff requests the Board to authorize the County Attorney to exercise eminent domain for the acquisition of a 40' and 20' drainage easement across the property of Joseph and Norma H. Pergerson, County Tax Map 4131-3(1)3. BACKGROUND: On June 20, 1990, an offer of $4,095.00 was made by the Right of Way Section to the above owner for the purchase of a 40' and 20' drainage easement. This easement is necessary to control the surface run off from the reconstruction of the cover on the Chester Landfill. Since this offer has not been accepted and no counteroffer has been made, it is necessary to proceed with eminent domain on an emergency basis for the health and safety of the public. Staff will continue to negotiate with the owner in an effort to reach a settlement. ATTACHMENTS: YES (~ NO [] SIGNATURE:: PREPARED aY;-'-~-/~ [~,__/~2~ -Wlii~s w. ~ope, ~zanager Right of Way Division Department of Utilities cou~rY A"DM i N"I~:~R~r OR 000107/ Board Agenda July 25, 1990 Page 2 RECOMMENDATION: Staff recommends that the Board authorize the County Attorney to proceed with eminent domain on an emergency basis and exercise immediate right of entry pursuant to Section 15.1-238.1 of the Code of Virginia, and that the County Administrator be instructed to notify the owner by certified mail on July 26, 1990, of the County's intention to take possession of the easement. DISTRICT: Matoaca 000198 VICI~ITY SKETCH ~ CHESTI LANDFILL PROJECT - JOSEPH D NOP~LA H. PERGERSON N 000190 000200 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE :, July 25, 1990 SVB~IECT: Approval of Change Order Number 1 for Contract 88-0251 - Route 1/301 Sewer Assessment District COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OFINFORMATION: Staff requests that the Board approve Change Order Number 1 in the amount of $30,530.00 for Contract 88-0251 - Route 1/301 Sewer Assessment District. BACKGROUND: Lyttle Utilities, Inc. is the contractor for this project which includes the extension of 695 L.Fo of 15", 2,585 L.F. of 12" and 2,934 L.F. of 8" sanitary sewer. The change order includes additional cost for the relocation of the bore of Route 1/301 which is required because at the original location, contractor encountered running sand and stumps which could not be removed. ATTACHMENTS: YES r-I NO I"1 ~sistant ~Director of Utilities SIGNATURE: COUNTY ADM I NI STRATOR Agenda Item July 25, 1990 Page 2 RECOM~m~DATION: Staff recommends that the Board approve Change Order Number 1 as recommended by the consultant, R. Stuart Royer and Associates and authorize the County Administrator to execute any necessary documents. DISTRICT: Bermuda PROJECT # 88-0251 ROUTE 1/301 SEWER ASSESSMENT DISTRICT CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA July 25, 1990 MEETING DATE: ITEM NUMBER: ll.E.2. SUB4ECT: Amendment of Permission to Install Fence on a Portion of Rock Spring Drive COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION On May 22, 1985, the Board granted permission for Willard H. Hamner to fence Rock Spring Drive as shown on the attached sketch. This request was originally made because of vehicular traffic driving along the unimproved right of way causing dust problems and driving on the adjacent lots. Since the fence was installed, pedestrian traffic has started using private properties to get from Rock Spring Farms to Jessup Road. The County has received a request from A. W. Baker, 5425 S. Rock Spring Drive on behalf of himself and neighbors that the fence be removed to allow pedestrian use of the right of way. Pedestrians are now walking across the yards of Mr. Baker, Mr. John Harding, 5409 Jessup Road and Mr. Tom Coynor, 5425 Jessup Road. Staff has met with Mr. Baker on the site and recommends that one section of the fence be removed to allow pedestrians to use the right of way. Environmental Engineering personnel have agreed to remove a section of the fence, so there will be no cost to the homeowners. ATTACHMENTS: YES r~ NO [] Willis W. Pope, Man~(ger Right of Way Division Department of Utilities SIGNATURE: COUNTY ADMI N ISTRATOR Board Agenda July 25~ 1990 Page 2 Mr. Steve E. Neville, 5501 Jessup Road is opposed to this request because of possible noise, trash and vandalism. Because S. Rock Spring Drive is dedicated for public use, staff recommends that the Board authorize Environmental Engineering to remove a section of fence from S. Rock Spring Drive to allow use by pedestrian traffic. DISTRICt: Dale 0001° WE~' qNES VICINITY SKETCH RUCK SPRING DRIVE ,lNG ROYAI~ OAK I GRAVELBROOK 0001,3(; ,/ N 0 o Rock S210 ~ ' oo CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: July 25, 1990 ITEM NUMBER' 14.E.5. SUBJECT: Report of Water and Sewer Contracts by DevelOpers COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 89-0842 White Pine II (Office/Warehouse) White Pine Associates, Inc. John Marshall, Inc. Wa~er - $7,390.00 Sewer - $1,520.00 Dale Contract Number: Project Name: Developer: Contractor: Contract Amount: District: ATTACHMENTS: YES [] NO [] 89-1033 Martin Glen at Woodlake Investors Woodlake Development Corp. R.M.C. Construction Co. Water - $47,047.50 Sewer - $57,681.00 Clover Hill PREPARED BY; Assistant Director of Utilities SIGNATURE: ooo o.,. Agenda Item July 25, 1990 Page 2 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 89-0954 North Oaks, Section A North Oaks Development Corporation Piedmont Construction Company Water - $39,214.00 Sewer - $85,292.40 Matoaca e Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 89-0031 Walton Lake Recreation Center - Clubhouse Investors Real Estate Investment Co. McLane Construction Co. Sewer - $5,932.00 Midlothian 0 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 89-0032 Safety Kleen Addition 1200 West Hundred Road Safety-Kleen Corporation Wes-Way Sprinkler Co., Inc. Water - $13,950.00 Bermuda Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 90-0003 Glen Oaks, Section 4 Paul Barr Castle Equipment Corporation Water - $ 6,664.00 Sewer - $11,542.50 Bermuda Contract Number: Project Name: Developer: Contractor: Sub-Contractor: Contract Amount: District: 90-0132 Churchill Downs, Section 1 Spring Run Drive William B. Duval and Gene H. Duval Old Dominion Grading and Utilities Co. Coastline Contractors, Inc. Water - $ 63,951.00 Sewer - $118,752.50 Matoaca 00020© Agenda Item July 25, 1990 Page 3 Be Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 88-0276 Chesterfield Meadows West - Route 10 Henry E. Myers, Jr. Castle Equipment Corporation Water - $45,786.54 Sewer - $99,010.78 Matoaca Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 90-0351 Rivers Bend Pump Station Oliver D. Rudy, Trustee for Freeport Trust H. Hamner Gay & Company, Inc. Sewer - $437,674.00 Bermuda 10. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 89-0825 Highberry Woods Phase 1 (Woodlake) Investors Woodlake Development Corp. R.M.C. Construction Co. Water - $55,286.00 Sewer - $62,701.00 Clover Hill 11. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 89-0512 James Day Care Center (Breez-Inn) - Chester Road Childs Play Day Care Center, Inc. Crowder Plumbing and Heating Water - $10,320.00 Sewer - $ 500.00 Dale 12. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 90-0278 Deer Run, Section 6 William B. & Gene H. Duval Lyttle Utilities Water - $229,961.50 Sewer - $309,152.40 Matoaca Agenda Item July 25, 1990 Page 4 13. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 89-0315 Breez-In, Chester Road & Old Lane Breez-In Associates Godsey & Son, Inc. Water - $27,970.00 Sewer - $32,691.46 Dale 14. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 90-0203 Roxshire, Section 12 Trivon Development, L.P. R.M.C. Construction Co. Water - $125,294.00 Sewer - $172,070.00 Midlothian 15. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 89-1034 Merchants Tire, Inc. Chesterfield Meadows Drive Merchants III, Inc. Champion Construction Co. of Virginia Water - $3,415.00 Sewer - $ 875.00 Matoaca 16. Contract Number: Project Name: Developer: Contractor: Sub-Contractor: Contract Amount: District: 90-0390 Gateway Parkway 12" Water Line Relocated Rowe Development Company F. G. Pruitt, Inc. Rhyne Contractors, Inc. Water - $20,000.00 Midlothian 000204 MEETING DATE: REPORT ON '. CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA REPORTS July 25, 1990 Status of General Fund Contingency Account, General Fund Balance; Reserve for Future Capital Projects, District Road and Street Light Funds, Lease Purchases and School Board Agenda ATTACHMENTs: YES [] NO [] SIGNATURE: 000205 CHESTERFIELD COUNTY STATUS OF GENERAL FUND CONTINGENCY ACCOUNT July 25, 1990 Date 07/01/90 07/01/90 Department/Description Original FY91 Budget Appropriation Increase in VACO membership dues Amount 11,460 Balance $100,000 88,540 conting.txt 00020 Board Meeting Date 07/01/90 CHESTERFIELD COUNTY GENERAL FUND BALANCE July 25, 1990 Description FY91 Budgeted Beginning Fund Balance Amount Balance $16,800,000' This figure represents the budgeted amount for fund balance. When the audit figure is available in late September, the fund balance figure will be adjusted. gfbal.txt 000207 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT July 25, 1990 Board Meeting Date 11/22/89 12/13/89 06/13/90 06/27/90 06/27/90 Description FY89 Excess revenue* FY90 Budgeted addition* Designation from June 30, 1989 Fund Balance** Purchase of land on Cogbill Rd. Purchase building at 6701 West Krause Road Purchase medical building for future library site Funds to purchase land for Park/Marina on Lake Chesdin Budgeted but not appropriated funds to purchase land for school and park sites Amount $2,119,900 1,881,500 1,500,000 Balance $2,119,900 4,001,400 5,501,400 ( 630,000) 4,871,400 ( 400,000) 4,471,400 ( 735,000) 3,736,400 ( 600,000) 3,136,400 (2,000,000) 1,136,400 The FY91 Budget estimates the addition of $2,100,000 from excess FY90 revenue. The actual amount will be determined when audit figures are available in late September. The FY91 Budget also calls for the addition of 4,750,000 from FY91 revenues. * From FY90 Adopted Budget. ** Designated on Fund Balance Report. rfcip.txt 000203 0 0 rj 0 ~0 I 0 ~ ~J 0 0 r~ 000209 Prepared by Accoumting Department June 30, 1990 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Lease Purchase Began Description Original Date Lease Lease Purchase Purchase ,Amount End~ Outstanding Balance 6/30/90 12/83 lO/84 APPROVED A_ND w~.CUTED Copiers 800 MHz System Accounting System 43,250 2,888,682 2~0,000 3,138,682 8/92 10/9l 16,077 528,607 45,965 574,572 12/86 7/87 7/87 10/87 Mobile Radios Police Automatic Call Distributors Leaf Pickup Equipment Copiers Airport Fuel Truck Airport Mowing Equipment School Vehicles School Telecommunications Equipment Jail Addition Data Processing, Human Services, Courts Building 745,320 189,897 203,114 19,277 21,682 9,989 1,189,279 290,068 239,046 245,385 1,839,219 4,489,377 16,796,019 23,370,000 6/91 6/92 7/92 12/01 166,311 42,373 45,322 4,302 4,838 2,229 265,375 114,537 111,134 210,945 1,581,083 3,859,289 14,438,683 20,090,000 0002'10 Date Lease Purchase Began Descriptions Original Lease Purchase Amount Date Lease Purchase gnds Outstanding Balance 6/30/90 6/88 zo/88 ll/88 z2/88 3/89 8/89 12/89 800 MHz Equip. - Rescue Squads 800 MHz Equip. - Sheriff Fire Pumpers Fire Station Apparatus and Furnishings A T & T Phone Equip. Filing System- Treasurer (Unallocated) School Copier School Equipment Airport State Police Hangar Additions and County Warehouse Geographic Information System ("GIS") - Automated Mapping System Data Processing Equipment Data Processing Equipment TOTAL APPROVED AND EXECUTED $ 85,000 140,000 264,000 1,428,000 946,400 40,000 83,600 2,987,000 21,600 1,080,000 128,800 331,200 460,000 3,095,000 183,430 2,015,570 $38,112,925 6/93 9/93 7/9l 12/00 1/98 8/92 1/95 $ 54,125 89,145 168,103 909,284 602,623 25,471 53,233 1,901,984 15,556 568,504 118,038 303,525 421,563 3,095,000 135,977 2,015,570 $29,325,849 PENDING APPROVAL AND/OR EXECUTION None 000211 CHESTERFIELD COUNTY PUBLIC SCHOOL CHESTERFIELD, VIRGINIA School Administration Building 9900 Krause Road Chesterfield, Virginia 23832 July 23, 1990 5:30 p.m. SCHOOL BOARD MEMBERS Mrs. Jean Copeland-Chairman, Matoaca William H. Goodwyn, Jr.-Vice Chairman, Bermuda Timothy Carter Brown, Midlothian Griffin R. Burton, Dale John A. Cardea, M.D., Clover Hill E,E. (Gene) Davis, Ed.D., Division Superintendent SPECIAL SCHOOL BOARD HEETING 5:30 P.M. A. Call to Order Ce Acceptance of Minutes June 26, 1990 and July 2, 1990 (Regular School Board Meetings) Agenda Approval D. Action Items 1. Consent Agenda Operations and Finance #1 Consideration of Bids for Asbestos Removal at Matoaca High School #2 Consideration of Bids for Asbestos Removal at Manchester High School #3 Consideration of Bids for Asbestos Removal at Meadowbrook High School #4 #5 Adjournment Consideration of Bids for the New Manchester High School Ecoff Elementary School Site Work Change Order #2 General Information The Chesterfield School Board meets on the second and fourth Tuesday of each month with the exception of July when it meets on the second Tuesday, August when it meets on the fourth Tuesday, November when it meets on the second Tuesday, and December when it meets on the second Tuesday. The first meeting of each month begins at 5:00 p.m. with routine business, operations, and personnel actions of the Board. Beginning at 7:30 p.m., policy and other issues requiring and/or permitting public testimony will be considered by the Board. The second meeting of the month begins at 7:30 p.m. All meetings are open to the public and are held in the Board Room of the School Administration Building, ggo0 Krause Road, Chesterfield, Virginia. If the place or time is changed, the public will be notified. Following is the procedure by which the public may speak before the School Board at any of the above meetings: Persons wishing to be heard on action items must notify the Superintendent's Office by 2:00 p.m. on the day of the meeting. Persons who have requested to offer public testimony will be heard when each item is considered. Persons to be heard on non-agenda items will be heard during the specified section of the meeting. It is requested that an individual conduct his/her presentation in three minutes; representatives of a group may speak for five minutes. Public delegations· Public delegations or their representatives are required to submit in writing their request for hearing and their proposals to the Division Superintendent at least five days prior to the meeting at which they wish to be heard. CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA School Board Meetinq Ninutes for June 26, 1990 A work session of the Chesterfield County School Board to hear reports from the Special Education Task Force and the Junior Kindergarten Program Evaluation: Results of the Longitudinal Study was held on June 26, 1990, at five o'clock in the School Board Administration Building. Mrs. Barbara Crews presented information regarding the Special Education Task Force; Dr. Carl Chafin made a presentation on the Junior Kindergarten Program evaluation. An information question and answer period followed for Board members. A reception honoring Mr. Jeffrey S. Cribbs was held at 6:30 p.m. in the Lobby of the School Board Administration Building. The regular meeting of the Chesterfield County School Board was called to order at 7:55 p.m. by Chairman, Jeffrey Cribbs, at the School Administration Building. Present: Jeffrey S. Cribbs, Midlothian; John A. Cardea, M.D., Clover Hill William H. Goodwyn, Jr., Bermuda; Griffin R. Burton, Dale; Jean Copeland, Matoaca; Dr. E. E. (Gene) Davis, Superintendent; Thomas R. Fulghum, Assistant Superintendent for Operations and Facilities; Ralph Westbay, Assistant Superintendent for Finance; Dr. Joyce Luck, Assistant Superintendent for Human Resources; Dr. Carl Chafin, Managing Director for Planning and Evaluation; Debra Marlow, Director for Community Relations; and Pat Bartlam, School Board Secretary and Clerk. The Pledge of Allegiance to the Flag of the United States of America was recited. Mr. Cribbs recognized Cub Scout Pack 874. Mr. Goodwyn moved that the minutes of the June 12, 1990, meeting be approved as presented; Mr. Burton seconded the motion, and the minutes were approved. AGENDA APPROVAL Dr. Davis stated MemorandUm #220, Naming of the New High School in the Matoaca District, would be added to the agenda. Dr. Cardea moved that the following resolution be read and approved; Mrs. Copeland seconded the motion, and it was approved: RESOLUTION WHEREAS, Jeffrey S. Cribbs has devoted eight memorable years to the Chesterfield County School Board, the last of which he directed its governance as chairman; and, WHEREAS, in his tenure, he rendered fiscally conservative decisions based on sound factual, moral, and educational foundations in the best interest and with deep concern for the children attending Chesterfield County Public Schools; and; WHEREAS, Mr. Cribbs has a proven commitment to instructional programs and has been a champion of arts education so that resource teachers in this area became a reality; and WHEREAS, under his leadership, new foreign language offerings in Russian and Japanese have been aggressively pursued; and WHEREAS, Mr. Cribbs has made apparent his beliefs about a strong social studies program and geography curriculum; and WHEREAS, Jeffrey S. Cribbs has left a legacy of high expectations for Chesterfield County Public Schools; now, therefore, be it RESOLVED, that the School Board of Chesterfield County does hereby laud and honor Jeffrey S. Cribbs, and on behalf of the students and citizens served by the School Board, does acknowledge a debt of gratitude to this board member of outstanding integrity and dedication to education; be it also, RESOLVED, that we wish him Godspeed and happiness in the years ahead; and be it further RESOLVED, that this resolution be spread upon the minutes of this meeting and a copy be presented to Jeffrey S. Cribbs. The resolution was signed by Board members and the Superintendent. Mr. Cribbs stated there remains unfinished business in the sense of some things he hoped to be completed on this watch that have not been completed. First, he hopes a sound, economical decision will be made and a high school and elementary school will come to fruition in short order. He asks that the Board and this community take affirmative action in equal opportunity, specifically through the advisory committees. He suggested the Board encourage more projects such as the Bensley Proposal, Junior Kindergarten, language and social studies enrichments for the disadvantaged. He asked the Board give consideration for additional advantages in the arts. Mr. Cribbs added he was pleased to have two former Board Chairmen, Dr. George Partin and Maria Keritsis, in attendance. AWARDS AND RECOGNITIONS Memorandum #214 - Resolution Honorinq Dr. Freddie W. Nicholas, Sr. Mr. Cribbs moved the following resolution be approved; Dr. Cardea seconded the motion, and it was approved. RESOLUTION WHEREAS, Dr. Freddie Warren Nicholas, Sr., has served education thirty-nine loyal years, of which he directed John Tyler Community College in Chester as president and chief operating officer, and WHEREAS, with characteristic foresight, Dr. Nicholas developed a spirit and practice of cooperation between John Tyler Community College and Chesterfield County Public Schools for the benefit of students served by both institutions; and WHEREAS, with enthusiastic support, Dr. Nicholas jointly developed a program which encompassed a four-year training period, two years at the secondary level and two at the post secondary level; and WHEREAS, under Dr. Nicholas' leadership, a partnership with industry, social services, John Tyler Community College and Chesterfield County Public Schools was formed for a Literacy/Skill training Program; and WHEREAS, to enhance vocational opportunities and to give advance standing to students at the junior college, Dr. Nicholas supported dual enrollment programs and articulation agreements; now, therefore, be it RESOLVED, that the School Board of Chesterfield County does hereby laud and honor Freddie Warren Nicholas, Sr. and on behalf of the students and citizens served by the School Board, does acknowledge a debt of gratitude to this native son of outstanding integrity and dedication to education; be it also RESOLVED, that we Wish him Godspeed and happiness in the years that lie ahead; and be it further RESOLVED, that this resolution be spread upon the minutes of this meeting and a copy be presented to Freddie Warren Nicholas, Sr. The resolution was signed by all Board members and the Superintendent. SUPERINTENDENT'S REPORT Reqional Governor's School for Government and International Studies Proposal Dr. Davis presented for information to the Board a proposal to establish a Regional Governor's School for Government and International Studies to serve the Richmond Metropolitan Region to be located at Jefferson High School, Richmond. The Richmond School Division has received a planning grant from the General Assembly to study the development of this particular school. They have asked Chesterfield County, as well as other divisions, to form a steering committee to look at this particular issue. At some point, the School Board needs to look at this proposed program to determine if Chesterfield County wishes to participate. This Thursday Dr. A1 Jones and Ms. Meda Lane will make a presentation to the State School Board. ~emorandum #213 - Capital Projects Status Report Mr. Fulghum highlighted the status report. He called attention to Attachment H which compares the traditional construction versus the modular construction. The cost model shows the modular construction costs more than the conventional, but there could be time advantages gained from using modular construction. After discussion, the Board asked staff to continue to look at construction options and to include updates on modular construction/versus conventional in the next Capital Improvement Program update. ACTION ITEMS Memorandum #215 - Chanqe Order #4 for Sitework at Bailey Bridqe Middle School This change order is required to remove an isolated outcropping of bedrock on the Bailey Bridge Middle and High School site. Mrs. Copeland moved that the School Board approve this change order in the amount of $124,046.00 and authorize the Superintendent to implement the change; Mr. Goodwyn seconded the motion, and it was approved. Memorandum #216 - Appropriation and Reallocation of School Capital Pro.iect Funds As a part of the year-end closing process, the following adjustments need to be made in the School Capital Improvement Projects Fund: The April 30, 1990, expenditure report indicates a balance of $731,326.72 of 1985 bond funds in three completed projects. Of this balance $72,294.31 is required to complete and close the Monacan High project and $60,000 needs to be added to the Thomas Dale site work project. This leaves a balance of $599,032.41 to transfer to the CIP Supervision/Contingency project. The 1987 VPSA bonds are now funding six projects. Two of these projects {Clover Hill Elementary and Clover Hill High} are complete and will be closed. The remaining funds will be transferred within the other four VPSA projects. The September 27, 1989 appropriation of 1988 bonds in the amount of $41,210,000 also must be approved. A list was provided which gives detailed information by project and indicates the needed changes. lhis update will be transmitted to the Board of Supervisors for information. Mr. Burton moved that the School Board approve the appropriation of 1988 bonds (1990A and 1990B) series) by project in the amount of $41,210,000 and approve the appropriation changes of 1985 bonds. Mrs. Copeland seconded the motion, and it was approved. Memorandum #217 - FYgO. School Grant Revisions The Chesterfield County School Board approved FYgO School grants during their January 23, 1990, meeting. This memorandum requests an increase in Federal funds in the amount of $97,895 to the FYgO Preschool Grant and appropriate estimated indirect cost recovery funds of $41,000 for Grant Administration. Dr. Cardea moved that the School Board accept these grants and authorize the Superintendent to transmit a resolution requesting that the Board of Supervisors appropriate $138,875 to the School Grants fund; Mr. Burton seconded the motion, and it was approved. Memorandum #220 - Naminq of New School Matoaca District Public Input Cynthia Cain: Mrs. Cain recommended the Board consider "Claypoint High School" as a name for the new Bailey Bridge area high school due to its historical location. This name is in keeping with Chesterfield County tradition as far as naming places due to their geographical location. Diane Schrinel: Mrs. Schrinel stated she represents a large number of people who wish to name the new high school on Bailey Bridge Road "Claypoint High School". She feels this will help maintain the historic heritage of their area of the County; the Clay family has lived in Chesterfield County since 1613. Henry Clay, the elder, is buried on the property. Mrs. Schrinel asked where he would be 'reburied.' Mr. Fulghum responded the grave of Henry Clay has been relocated from its original site at the school to Bailey Bridge School to the left of the main entrance to the new school and has been fenced. Pat Stoner: Mrs. Stoner stated she is concerned about the growth of the school system and the future of its students, but she is also concerned about the past. The heritage and ties to the past should be preserved; therefore, she recommends the Board name the new high school "Claypoint High School." Verena McCall: Mrs. McCall is past president of the County Council of PTAs and past president of Manchester High School PTSA. When the School Board was putting together the proposal for the bond issue to include the new high school on Bailey Bridge Road, it was the Manchester PTSA that recommended changing the present Manchester High School to a middle school and building a new Manchester High School. It was never the intention of the Manchester community to do away with the name and traditions of Manchester High School which has been a part of the community since 1925. Mrs. McCall urged the Board to solicit input from the public regarding the naming of this new high school. Hr. Danny Smith: Mr. Smith stated he has communicated to the Board several times in support of naming this new high school Manchester. This new high school is considered to be the replacement school for the present Manchester High School when it is converted to a middle school. All the 1988 bond issue information sent to the citizens indicated such. When Thomas Dale and Midlothian High Schools converted to become Chester and Midlothian Middle Schools, both the new high schools were named Thomas Dale and Midlothian; why shouldn't Manchester and its graduates be given the same courtesy? As president of the Manchester High School PTSA, Mr. Smith received a petition signed by over 75% of the 1989-90 student body asking that the name of Manchester High School be preserved. Mrs. Copeland stated she has sent out several letters requesting suggestions for names for the new high school and has received input for Fred Gray High School, Claypoint High School and Manchester High School. However, most citizens who live in the area have supported the name Claypoint High School. Pursuant to School Board Policy 616 and after soliciting community input, Mrs. Copeland moved that the new high school at Bailey Bridge be named Claypoint High School; Mr. Goodwyn seconded the motion. Mr. Burton stated he appreciated history and wanting to preserve the heritage of the Clay family. But he pointed out that the name Manchester goes back further than the name "Clay". Mr. Burton has had a number of parents and citizens from his area call and promote the name Manchester High School. He asked the Board to consider the name carefully; his inclination is to keep the name Manchester. Dr. Cardea said the Board is in a dilemma brought about by the growth from east to west and the anatomic configurations of our districts. Even though this school goes to the Matoaca District, it effects Clover Hill District because of the presence of Manchester in Clover Hill. He has received hundreds of notifications from parents and students for this to be Manchester School. Dr. Cardea stated he cannot support the naming of this high school Claypoint. Mr. Goodwyn said he has empathy for the friends in Manchester; at the same time, he is trying to visualize the fact the school will be in a different community. The people living in that community have expressed a strong desire to name that school Claypoint. He feels that should be taken into consideration. Mr. Cribbs said there are very few prerogatives a Board member exercises as a representative from a magisterial district; one of those by tradition has been to recommend the naming of the schools in that Board member's area. He was prepared 30 minutes ago not to vote on this issue because he will not be a Board member in the aftermath of that decision. However, he feels he needs to express his point of view which is that the name Manchester High School should be continued in Chesterfield County. He suggested the Board may wish to consider the Claypoint name and revisit the name of the middle school. Vote on Mrs. Copeland's motion: AYES: Mrs. Copeland, Mr. Goodwyn. NO: Dr. Cardea, Mr. Burton, Mr. Cribbs. The motion was defeated. Mr. Burton moved that the high school on Bailey Bridge Road be named Manchester High School to carry on tradition; Dr. Cardea seconded the motion. AYES: Dr. Cardea, Mr. Burton, Mr. Cribbs, Mr. Goodwyn. NO: Mrs. Copeland. The motion was approved. OISCUSSION Site Acquisition of Northern Area Hiqh and Elementary School~ Mr. Fulghum reminded the Board it was the intent of the School Board and the Board of Supervisors to pursue acquisition of 150 acres of land along the James River known as the Riverton Property. Extensive work has taken place in evaluating that site, working through the negotiations process, etc. Information was provided to the Board explaining how that particular site was chosen. A site plan was presented which reflects all conditions that have been considered including topography, soils, wetlands, etc. Of the 150 acres being considered, approximately seven acres appear to be areas that could be designated as wetlands. The site plan, based on that information to date, indicates that there would be required disturbance of a little less than one acre in the wetlands that exist on the site. Based upon that information, under current Corps of Engineers regulations in dealing with wetlands, a permit is not required if less than one acre is disturbed. That has to be finally delineated and determined; but it does not appear that presents a major problem as far as development costs and having the capacity to develop the site. Mr. Roger Richardson stated the Chesapeake Bay Act requirements which would require buffers up to 100 feet on either side of the wetlands areas would not be applicable if the site plan is approved by the County by September 20, 1990. Current design schedule allows time for submittal to and approval by the County by September 20, 1990 through their normal process. Mr. Fulghum added that in addition to the geotechnical evaluations which would be the core borings, all the soil information has been reviewed by geotechnical personnel and they have determined the soil conditions on this particular site are all fair to good. Mr. Fulghum pointed out that Mr. Dick Sale, Deputy County Administrator for Community Development, and his staff have been working closely with the-school staff on this process. Mr. Cribbs asked if there were any unusual circumstances or changing the process to review this site through the County's administrative and planning commission activities. Mr. Sale stated it was being handled in a normal process. Mr. Cribbs asked if this is the only project going down the timeline to meet the September 20th deadline for Chesapeake Bay Act requirements. Mr. Sale responded there are many site plans in the mill, and they will be going through exactly the same process. Mr. Cribbs wished to emphasize the school administration has not sought any exceptions to the standard operating procedures for this site review and development activities. Mr. Fulghum presented a cost estimate for roads, water, sewer, soils, drainage, topography and land use requirements; Mr. Cribbs stated to his knowledge all costs have been presented to the Board on estimated costs and construction projects (except for litigation). Mr. Goodwyn asked the value of the property. Mr. Fulghum said the final appraisal to acquire go acres was determined to be $3,510,000 (or $39,000 per acre); this appraisal was done by an independent appraiser last fall. In negotiations for the acquisition of the two school sites, that 90 acres plus another 60 acres for park use resulted in a recommended purchase price of $4M or $26,667,000 per acre. There being no further business, the meeting was adjourned at 10:05 p.m. CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA School Board Meeting July 2, lg90 The reorganizational meeting of the Chesterfield County School Board was held on July 2, 1990, at five o'clock in the Board Room of the School Administration Building. Present: John A. Cardea, M.D., Clover Hill; Timothy Carter Brown, Midlothian; Griffin R. Burton, Dale; William H. Goodwyn, Jr., Bermuda; Jean Copeland, Matoaca; Dr. E. E. (Gene) Davis, Superintendent; Thomas R. Fulghum, Assistant Superintendent for Operations and Facilities; Ralph Westbay, Assistant Superintendent for Finance; Dr. Joyce Luck, Assistant Superintendent for Human Resources; Debra Marlow, Director for Community Relations; and Patricia Bartlam, School Board Clerk. Absent: Dr. Carl Chafin, Managing Director for Planning and Evaluation. Dr. Davis, Superintendent, serving as temporary chairman, called the meeting to order. The Pledge of Allegiance to the Flag of the United States of America was recited. Dr. Davis requested that Item H, Authorization of Signatures in Absence of the Superintendent, be held until after his review of Memorandum #226 with the Board. Mr. Burton nominated Mrs. Jean Copeland to chair the Chesterfield County School Board. Mr. Brown nominated Dr. John Cardea to serve as chairman. Mr. Goodwyn moved to close the nominations; Mr. Burton seconded the motion, and the nominations were closed. Votes for Mrs. Copeland: Ayes: Mrs. Copeland, Mr. Burton and Mr. Goodwyn. No: Mr. Brown, Dr. Cardea. Dr. Cardea and Mr. Brown changed their votes to yes to give Mrs. Copeland their full support. Therefore, Mrs. CoPeland was elected unanimously to serve as chairman of the School Board for the 1990-91 school year. Mrs. Copeland thanked the Board for their confidence and pledged her full support in giving the best to Chesterfield County and the students. Dr. Cardea nominated Mr. William H. Goodwyn, Jr., to serve as vice- chairman; Mr. Brown seconded the motion. Mr. Goodwyn was elected unanimously to serve as vice-chairman. Mr. Goodwyn thanked the Board for their confidence and pledged to work with the Board to accomplish their goals. Dr. Cardea moved that Mrs. Pat Bartlam be appointed Clerk and Dr. E. E. {Gene) Davis be appointed Deputy Clerk; Mr. Goodwyn seconded the motion, and it was approved. It was stated a resolution to bond the Clerk and Deputy Clerk was not required; they will be bonded without a resolution. Mr. Brown nominated Pam Benos as Agent and Ralph Westbay as Deputy Agent; Dr. Cardea seconded the motion, and it was approved. Mr. Goodwyn moved that the meeting dates, time and place for 1990-91 be the same as last year (with the addition of a Board Retreat on August 24, 1990) as follows: The regular School Board meetings will be held at the School Administration Building on the second and fourth Tuesday of each month, with these exceptions: August - fourth Tuesday only; July, November and December second Tuesday only. The first meeting of each month will begin at 5:00 p.m. with routine business, operations, and personnel actions of the Board. Beginning at 7:30 p.m., policy, awards and recognitions will be considered. The second Board meeting of the month begins at 7:30 p.m. Public hearings and work sessions will be conducted when needed. Dr. Cardea seconded the motion, and it was approved. Mr. Goodwyn nominated Dr. John Cardea as representative for the Math- Science Center; Mr. Brown moved to close the nominations. Mr. Goodwyn seconded the motion, and it was approved. Mrs. Copeland congratulated Mr. Timothy Brown as the new member on the School Board and welcomed him. REGULAR MEETING AGENDA APPROVAL Dr. Davis stated he would be presenting Memorandum #226; he also asked that Memorandum #222 (Recommended Personnel Action} be presented after Memo #226. Mr. Goodwyn moved that the agenda be approved as amended; Mr. Burton seconded the motion, and it was approved. SUPERINTENDENT'5 REPORT Memorandum #227 - Sprinq Standardized Test Results Chesterfield County sixth graders performed well above the state average on the newly-required reading, writing, and math tests of the Virginia Literacy Testing Program. Of the 3200 students tested 90.4% passed the reading test; 84.9% passed the writing test; and 88.6% passed the math test. Chesterfield County students also performed well above the state and national average on the standardized achievement tests given in grades 4, 8 and 11. A complete school- by-school breakdown of all test results will be presented in August in the 1989- 90 Assessment and Evaluation Report. The Board requested that a breakdown of test results school by school and division-wide and the test results from last year (for comparison) be provided for the School Board Retreat. Memorandum #219 - Finqerprintinq for New Employees Mrs. Barbara Pisapia gave an overview of this memorandum. Chesterfield County was included along with Fairfax, Prince William and Manassas in House Bill 642 which requires those divisions to obtain criminal history record information checks rom the files of the FBI on applicants for employment through the submission of fingerprints. All candidates will be fingerprinted as a condition 2 for employment in Chesterfield County Public Schools effective July 1, 1990. The candidates will also be required to sign and have notarized Form SP167, which authorizes the school division to conduct a background investigation and authorizes the release of information. The estimated cost for processing for 1990-91 is $24,000.00 {based on number of new hires for 1989-90). Memorandum #228 - Dropout Prevention Grant Mr. Larry Elliott highlighted this memorandum and stated the Virginia Department of Education has approved a proposal from the Chesterfield County Schools for a grant in the amount of $343,786.00 for dropout prevention efforts during the 1990-91 school year. The proposal, entitled Project YES (Youth Experiencing Success) targets intervention primarily at the middle school level to address the needs of at-risk students. The approval of the Project YES grant proposal is an important step in the efforts of the Chesterfield County Schools to increase the number of students who complete their high school education. The Board asked what happens in the event funding is not provided for this program next year? Mr. Elliott responded much could be learned and gained from the program in one year, even if it cannot be continued. Data will be collected, and a full evaluation will be presented at a later date. ACTION ITEMS Memorandum #224 - Request Approval of Petty Cash Reimbursement for June, 1990, Disbursement ' Mr. Goodwyn moved that the School Board authorize the Superintendent to request reimbursement of the petty cash fund for the month of June, 1990, in the amount of $78.72; Mr. Brown seconded the motion, and it was approved. Memorandum #225 - 1990 VASA/VSBA Conference Deleqate and Alternatn Dr. Frank Barham, Executive Director of the Virginia School Boards Association, asked that a voting delegate and an alternate be selected from the membership of each member school board for attendance at the Annual Convention, December 12-14, 1990, in Williamsburg, Virginia. Mr. Brown moved that Mrs. Copeland serve as delegate and Mr. Goodwyn serve as alternate at the VSBA Annual Convention December 12-14, 1990; Dr. Cardea seconded the motion and it was approved. ' Memorandum #211 Family Life Education Status Report Mrs. Carolyn Hubbard highlighted the subject memorandum. The implementation of the Family Life Education curriculum in Chesterfield County Public Schools included an on-going evaluation process. In October, 1989, members of the Chesterfield County School Staff, led by the Evaluation Research Center at the University of Virginia, began developing parent and teacher surveys to be used for the evaluation process. In the spring, survey instruments were sent to parents and teachers. Concluding this evaluation, the University of Virginia report stated: "Based on the findings from this survey, it appears that Chesterfield County officials have been successful in communicating with parents during the development of the FLE curriculum. Parents indicated that they were aware of opportunities to provide input into the FLE development. Furthermore, both parents and teachers were aware of the guidelines and procedures involved in implementing the FLE curriculum in the Chesterfield County schools. A high percentage of teachers felt that the administrative staff was supportive during the implementation phase. In conclusion, the overall impression gained from the analysis of the findings from this survey is that both parents and teachers view the development and implementation of the FLE in a positive light." The following additional resources were recommended for implementation in 1990-91: Growinq Up and likinq It {kit) Milltown, NY: Personal Products Co., 1988; Pelvic Model Chanqinq, the Proctor and Gamble Company, 1983; Slim Goodbody, the Inside Stor.y (video) Agency for Instructional Technology; and Teenaqe Father, Parts I and )I (videos) Sunburst Communications. Dr. Cardea moved that the Board approve the above list of resources for implementation in the FLE curriculum for the 1990-91 school year and that these resources be tagged and coded to show they are additional resources. Mr. Burton seconded the motion, and it was approved. Memorandum #226 - Project School Improvement 1990-1992 Dr. Davis stated this memorandum represents several months work relative to the organization of the school division. Project School Improvement is a comprehensive reorganization plan designed to improve the Chesterfield County Public Schools over a three-year period n the following areas: Greater staff, parent and community involvement in the schools and participation in decisions about our schools More appropriate and effective decisions regarding curriculum, instruction and student services as a result of increased involvement at the local school level More accountability as staff, parents and community members assume increasing levels of responsibility for their schools 4. Heightened emphasis on high achievement for all students 5. More effective delivery of central office services to schools through direct support in three geographical areas. The recommendation to the Board is to approve the concept of decentralization in school-based leadership to be implemented in lggo-g3 as follows: PHASE I - lggO-gl - TRANSITION YEAR Assignment of all principals to report directly to the Superintendent. Establishment of the office of the Deputy Superintendent for Project School Improvement for one year to plan for school district reorganization into three areas, to provide staff development for all personnel appropriate to the reorganization, and to provide 4 leadership for the Lighthouse School Program. Development of a plan to decentralize appropriate functions in curriculum and instruction, transportation, food service, pupil personnel services, budgeting and personnel. Identification of three geographical service areas to be used in 1991-92 taking into account student membership, size, feeder school patterns and demographics. Development of job descriptions for all central office personnel to be assigned to three geographical service areas in 1991-g2. Assignment of primary responsibility for construction and school sites to the Assistant to the Superintendent for Construction Management and Site Identification in order that human and fiscal resources can be concentrated in this important area. Continuation of staff development programs on school-based leadership, strategic planning and decentralization for both instructional and support personnel. Continuation of communication with parents on school-based leadership and opportunities for their participation in school decisions. Provision of assistance to and monitoring of activities of the six Lighthouse Schools. Development of a more comprehensive accountability system encompassing the State Educational Performance Recognition Program with a more extensive internal system reflected in Six-Year Plan strategies. Preparation of an alternative staffing plan to the State Department of Education as outlined in Standard G, Criteria I of the Standards for Accrediting Public Schools in Virginia. This plan would allow individual schools to have more latitude in the use of staff. Development of a position paper on the internal audit function. Begin development of the Six-Year Strategic Plan for the period 1992-98. PHASE II - )ggl-g2 - DECENTRALIZATION Implementation of three geographical service areas with area offices for Area Associate Superintendents as space availability and funds permit. Decentralization of appropriate functions in curriculum and instruction, transportation, food services, pupil personnel services, budgeting, plan operations and personnel. Placement of responsibility for student discipline appeals and new student assignment with area offices. Establishment of school councils in each school to insure a high level of participation by staff, parents and community. Expansion of the number of Lighthouse Schools. Provision of assistance to Lighthouse Schools in obtaining necessary waivers from the Virginia Department of Education. Initiation of the process of evaluating the school-based leadership program. Finalization of the Six-Year Strategic Plan for 1992-98. PHASE III - 1092-93 Full implementation of school-based leadership across the school division. Implementation of Six-Year Strategic Plan for 1992-98. This school improvement plan does not require positions or funds beyond those approved in the FYgl budget. Dr. Davis told the Board one thing parents and teachers like in a rapidly growing school community is stability. This plan would provide stability in that students would be in the same area (one of the three geographical service areas established) for grades K-12. The areas should be identified so that they would not be changed within a ten-year span. Dr. Davis said he would like to prepare for the Board's consideration at the August 28th meeting and for discussion at the August 24th Board Retreat an alternative staffing plan that could be submitted to the State Department of Education for the six Lighthouse Schools. Dr. Davis would also suggest the Board discuss at the Retreat the Six-Year Strategic Plan for the period 1992-199B. lhe State Department is requiring the next year strategic plan not only be in the instructional area, but have objectives and measuring points for all functions within the system {maintenance, food service, human resources, etc.). Dr. Davis would like to develop a position paper on the Internal Auditor's function for Chesterfield County Public Schools. At the present time, the County provides the staff and functional responsibilities for the internal auditor. On the new organizational structure, Dr. Davis would move that the Internal Auditor report from the Finance Officer, Mr. Westbay, to Dr. Davis and would present to the Board a position paper on how that office should function in terms of conducting a program of annual, three year and five year internal audits. Also, Dr. Davis would recommend that the Board establish a Budget and Audit Committee comprised of two members to meet with Dr. Davis and the Internal Auditor on a quarterly basis. Mr. Goodwyn moved that the School Board approve the concepts of decentralization and school-based leadership to be implemented during the period 1990-1993; Dr. Cardea seconded the motion, and it was approved. Memorandum #222 r Recommended Personnel Action for 1990-91 (and Addendum) Dr. Cardea moved that the School Board approve the personnel actions as listed and authorize the Superintendent to offer contracts, make assignments, approve appropriate salary placements in accordance with adopted salary scales or give appropriate notice of the action taken; Mr. Burton seconded the motion, and it was approved. Authorization of Siqnatur~$ in Absence of Superintendent Mr. Burton moved that the following names be authorized for signatures in the absence of the Superintendent: Thomas R. Fulghum, Assistant Superintendent for Capital Projects and Site Identification; Ralph L. Westbay, Assistant A Superintendent for Finance; Dr. Joyce S. Luck, Assistant Superintendent for Human Resources; Dr. Barbara Pisapia, Assistant Superintendent for Instruction and Support Services; Larry Elliott, Deputy for Project School Improvement; Dr. Carl Chafin, Managing Director for Planning and Evaluation; Dr. Craig Organ, Director of Accountability Systems; and Boyd Owens, Authorized Representative. Mr. Goodwyn seconded the motion, and it was approved. DISCUSSION AGENDA Memorandum #218 - Affirmative Action Plan Mrs. Joanne Childress, Special Education Personnel Specialist, highlighted the memorandum and presented the Affirmative Action Plan developed by Chesterfield County Public Schools. The School Board adopted the Equal Employment Opportunity policy in December, 1988, which states that the school division is committed to prohibiting discrimination on the basis of race, color, sex, age, religion, national origin or handicapped status throughout the employment process, from selection through termination. To promote equal employment opportunities for all employees, an Affirmation Action Plan was developed. This plan has been reviewed by the Minority Advisory Council, the Human Resources Council, the Leadership Council, and eight outside agencies which included~local colleges and universities, private organizations, and support agencies for minorities and handicapped. The Affirmative Action plan is a two- year plan with established on-going monitoring and reporting timelines. ANNOUNCEMENTS, COMMUNICATIONS, SCHOOL BOARD COMMENTS The Board was reminded of the Board Retreat scheduled to be held August 24, 1990. The place will be announced. There being no further business, the meeting was adjourned at 7:45 p.m. 7 CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #1 (gO,gl) JULY 23, 1990 TO: FROM: SUBJECT: SCHOOL BOARD OFFICE OF THE SUPERINTENDENT CONSIDERATION OF BIDS FOR ASBESTOS REMOVAL AT MATOACA HIGH SCHOOL PERTINENT I.NFORMATION: Bids were received at 2:15 p.m. on July 9, 1990 for removal of asbestos containing materials from the roof at Matoaca High School in preparation for reroofing that is scheduled as a part of the EC/AC renovation. Funds for this work are a part of the project budget as provided in the 1988 School Bond Issue. The following bids were received for this project: Abatement Unlimited, Inc. ---- $14,590 Atlantic Environmental .... $69,493 WACO .... $74,000 EVALUATION/ANALYSIS: Abatement Unlimited, Inc. was the apparent low bidder on this project. However, upon contact with the references supplied by Abatement Unlimited, Inc., consultants were unable to confirm the qualifications of Abatement Unlimited, Inc. It has been determined that bids of the second low bidders are in order and are within the amount budgeted for this project. RECOMMENDED ACTION: It is recommended that the School Board record the bids, reject the bids of Abatement Unlimited, Inc., award a contract to Atlantic Environmental in the amount of $69,493 and authorize the Superintendent to sign the appropriate contracts. EED/TRF/ogg July 23, 1990 I CERTIFY THAT FUNDS ARE APPROPRIATED AND AVAILABLE. Ralph L. Westbay, Assistant Superintendent for Finance CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #2 (90-91) JULY 23, 1990 FROM: OFFICE OF THE SUPERINTENDENT SUBJECT: CONSIDERATION OF BIDS FOR ASBESTOS REMOVAL AT MANCHESTER HIGH SCHOOL PERTINENT INFORMATION: Bids were received at 2:00 p.m. on July 9, 1990 for removal of asbestos containing materials from the roof at Manchester High School in preparation for reroofing that is scheduled as a part of the EC/AC renovation. Funds for this work are a part of the project budget as provided in the 1988 School Bond Issue. The following bids were received for this project: Abatement Unlimited, Inc. ---- $14,430 Atlantic Environmental .... $56,977 WACO .... $57,600 EVALUATION/ANALYSIS: Abatement Unlimited, Inc. was the apparent low bidder on this project. However, upon contact with the references supplied by Abatement Unlimited, Inc., consultants were unable to confirm the qualifications of Abatement Unlimited, Inc. It has been determined that bids of the second low bidders are in order and are within the amount budgeted for this project. RECOMMENDED ACTION: It is recommended that the School Board record the bids, reject the bids of Abatement Unlimited, Inc., award a contract to Atlantic Environmental in the amount of $56,977 and authorize the Superintendent to sign the appropriate contracts. EED/TRF/ogg July 23, 1990 I CERTIFY THAT FUNDS ARE APPROPRIATED AND AVAILABLE. Ra] p h~~As s~'i st~i n e~nde~nc~e~ 2 ~ CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #3 (90-91) JULY 23, 1990 TO: FROM: SUBJECT: OFFICE OF THE SUPERINTENDENT CONSIDERATION OF BIDS FOR ASBESTOS REMOVAL AT MEADOWBROOK HIGH SCHOOL PERTINENT INFORMATION: Bids were received at 2:30 p.m. on July 9, 1990 for removal of asbestos containing materials from the roof at Meadowbrook High School in preparation for reroofing that is scheduled as a part of the EC/AC renovation. Funds for this work are a part of the project budget as provided in the 1988 School Bond Issue. The following bids were received for this project: Abatement Unlimited, Inc. ---- $ 8,315 Atlantic Environmental .... $82,076 WACO .... $34,800 EVALUATION/ANALYSIS: Abatement Unlimited, Inc. was the apparent low bidder on this project. However, upon contact with the references supplied byAbatement Unlimited, Inc., consultants were unable to confirm the qualifications of Abatement Unlimited, Inc. It has been determined that bids of the second low bidders are in order and are within the amount budgeted for this project. RECOMMENDED ACTION: It is recommended that the School Board record the bids, reject the bids of Abatement Unlimited, Inc., award a contract to WACO in the amount of $34,800 and authorize the Superintendent to sign the appropriate contracts. EED/TRF/ogg July 23, 1990 I CERTIFY THAT FUNDS ARE APPROPRIATED AND AVAILABLE. l~alph L. Westbay, Assistant Superintendent for Finance CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #4 (90-91) JULY 23, lg90 TO: FROM: SUBJECT: SCHOOL BOARD OFFICE OF THE SUPERINTENDENT CONSIDERATION OF BIDS FOR THE NEW MANCHESTER HIGH SCHOOL PERTINENT INFORMATION: Bids were received at 2:00 p.m. on July 12, 1990 for construction of the above referenced high school. The bid package was organized to include a base bid and seven (7) alternates. The alternates are: 1. CAP Building (program for ED students) 2. Fieldhouse 3. Stadium (Pressbox, seating, lighting and fencing) 4. Science Lab Casework (Base bid includes casework for 7 labs this alternate includes 6) 5. Provide Terrazzo Tile floors in corridors in lieu of vinyl tile. 6. Provide a single ply ballasted roof in lieu of a built up roofing system. 7. Provide a sewer pump station for the fieldhouse if gravity sewer is not available. Six general contractors submitted bids as listed below: Donohoe Construction Company, Inc. Base Bid $16,249,000 Alternates 1 $ 181,000 2 $ 640,ooo 3 $ 4o4,0oo 4 $ 210,ooo 5 $ 175,000 6 Deduct $ 68,000 7 $ 70,400 English Construction Base Bid A1 ternates 1 2 3 4 5 6 7 Company, Inc. $16,575,620 Deduct $ 192,870 $ 655,770 $ 400,000 $ 204,000 $ 177,000 $ 71,000 $ 54,000 L. F. Oennings, Inc. Base Bid Alternates Deduct $15,838,000 $ 170,760 $ 583,933 $ 403,466 $ 212,717 $ 172,306 $ 38,579 $ 67,960 Kenbridqe Construction Company, Base Bid Alternates 1 2 3 4 5 6 7 Deduct ]nc. $16,427,620 $ 154,870 $ 646,770 $ 431,000 $ 271,000 $ 160,000 $ 67,000 $ 72,900 Kjellstrom & Lee, Base Bid A1 ternates ]nc, Deduct $16,197,620 $ 196,870 $ 674,77O $ 429,000 $ 216,920 $ 177,040 $ 0 $ 90,150 Whitinq-Turner Company Base Bid $16,06g,g20 Alternates ] $ 206,140 2 $ 645,650 3 $ 415,000 4 $ 207,700 5 $ 179,500 6 Deduct $ 67,945 7 $ gO,O00 Bids received were within budget and under estimate. EVALUATION/ANALYSIS: Construction Control Corporation has completed a review of the bids, has checked references on the apparent low bidder, L. F. Jennings, Inc., and all findings are favorable. Alternate number 7 is not recommended for award at this time. Planned development adjacent to the school might make gravity sewer available. This matter will be addressed at a later date, but the alternate bid provides a firm price if the need arises. Favorable prices on this project present an opportunity to address project budget adjustments that have been necessitated by unforeseen change orders related to construction of the new schools. The following changes are recommended to cover known requirements and to provide needed contingency for needs that might develop: 1. Reduce the new Manchester High School budget in the amount of $1,154,752. 2. Transfer $90,000 to the Ecoff Elementary budget to cover change orders related to site plan approval as outlined in Memo #5 dated July 23, 1990. 3. Transfer $400,000 to the Woolridge Elementary budget to cover costs for removal of unsuitable soil, construction of on-site retention basin and acceleration change order to provide August 31, 1990 occupancy as outlined in Memo #178 dated May 8, 1990. 4. Transfer $150,000 to the Bailey Bridge Middle School budget to cover rock excavation and utility change orders as outlined in Memo #160 (dated April 10, 1990) and Memo #215 (dated June 26, 1990). 5. Transfer $514,752 to the program contingency account to address future unforeseen needs as they might develop during the planning and construction phases. 3 RECOMMENDED ACTION: It is recommended that the School Board record the bids, award a contract to L. F. Jennings, Inc. in the amount of $17,342,603 {Base bid and alternates 1-6), authorize the Superintendent to sign appropriate contracts and approve project budget adjustments as outlined in this memorandum. EED/TRF/ogg July 23, 1990 I CERTIFY THAT FUNDS ARE APPROPRIATED AND AVAILABLE. Ralph L. Westbay, Assistant ~uperintendent for CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #5 (90-91) JULY 23, 1990 TO: FROM: SUBJECT: SCHOOL BOARD ~ OFFICE OF THE SUPERINTENDENT ~'~'~ ECOFF ELEMENTARY SCHOOL SITEWORK CHANGE ORDER NUMBER 2 PERTINENT INFORMATION: In order to expedite construction and permit occupancy for the beginning of the 1990-91 school year, construction contracts were awarded prior to final site plan approval by the Chesterfield County Planning Department. The following items and the related costs have been required to acquire final site plan approval and are included in Change Order Number 2: 1. Additional Erosion Control Measures 2. Grading for Ecoff Avenue Widening 3. Add Rip Rap Storm Drainage Channel 4. Replace County Waterline along Ecoff Avenue 5. Add Stone at Curb and Gutter 6. Base and Paving for Ecoff Avenue Widening 7. Additional Signage $ 455.00 2,930.00 23,860.00 52,262.00 1,295.00 10,682.25 800.00 Total $92,274.25 EVALUATION/ANALYSIS: Construction Control Corporation and the architects, Bond, Comet, Westmoreland and Galusha, have reviewed each of the items with the County staff and the contractor and find the change order to be satisfactory for payment. Funds are available to cover this change order and an adjustment to this project budget will be addressed in a separate recommendation to the School Board. RECOMMENDED ACTION: It is recommended that the School Board approve Sitework Change Order Number 2 in the amount of $92,274.25 and authorize the Superintendent to sign the change order. EED/TRF/ogg July 23, 1990 I CERTIFY THAT FUNDS ARE APPROPRIATED AND AVAILABLE. Ra~~ph~ L .~West bay,~'Ass i~tst ant~Su pe '~nten~i n~an~e~ 2 ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: REPORT ON: July 25, 1990 14.F.2. Roads Accepted into 'the State Secondary System ATTACH MENTs: YES r'l NO r'l S,GNATU.E; 00212 RAY D. PETHTEL COMMISSIONER COMMONWEALTH DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 June 11, 1990 OSCAR K. MABRY DEPUTY COMMISStONt:R Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 Secondary System Addition and Abandonment Chesterfield County Project: 0625-020-251, M501 MEMBERS OF THE BOARD: As requested in your resolution dated February 14, 1990, the following addition to and abandonment from the Secondary System of Chesterfield County are hereby approved, effective June 11, 1990. ADDITION Route 625 - Section two. ABANDONMENT Route 625 - Section one. Project: Project: 0625-020-251, M501 0625-020-251, M501 LENGTH 0.07Mi. LENGTH 0.12 Mi. Sincerely, Deputy Commissioner TRANSPORTATION FOR THE 21 ST CENTURY O002j.° 0 RAY D. PETHTEL COMMISSIONER COMMONWEALTH of VIRGIN2[A DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 July 5, 1990 Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolution dated Febraury 14, 1990, the following additions to the Secondary System of Chesterfield County are hereby approved, effective July 5, 1990. ADDITIONS LENGTH SMOKETREE WOODS AND SMOKETREE, SECTION D Route 2776 (Gordon School Road) - From Route 1303 to Route 4750 (Ferrylanding Drive). 0.08 Mi. Route 4750 (Ferrylanding Drive) - From 0.06 mile South Route 2776 to 0.07 mile North Route 2776. 0.13 Mi. Sincerely, mm]i. Pethte SSlOiler 00021,1 TRANSPORTATION FOR THE 21 ST CENTURY RAY D. PETHTEL COMMISSIONER COMMONWEALTH of ¥ RG//N A DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 July 5, 1990 Secondary System Addition Chesterfield County Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolution dated Febraury 14, 1990, the following addition to the Secondary System of Chesterfield County is hereby approved, effective July 5, 1990. ADDITION LENGTH BRANCH'S TRACE, PHASE II Route 940 (Stable Gate Road) - From 0.08 mile Northeast Route 655 to 0.12 mile Northeast Route 655. 0.04 Mi. Sincerely, 000 1 TRANSPORTATION FOR THE 21 ST CENTURY RAY D. PETHTEL COMMISSIONER COMMONWEALTH of V RGINIA DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 July 5, 1990 Secondary System Addition Chesterfield County Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolution dated January 10, 1990, the following addition to the Secondary System of Chesterfield County is hereby approved, effective July 5, 1990. ADDITION LENGTH GREAT OAKS, SECTION 3 AND SECTION 1 Route 4550 (Tamworth Road) - From Route 2790 to 0.11 mile Northwest Route 2790. 0.11 Mi. Sincerely, ~ommi~sioner TRANSPORTATION FOR THE 21 ST CENTURY CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETING DATE: July 25, 1990 14'F.3. REPORT ON: PUBLIC HEARING SCHEDULE September 12, 1990 Smoking in Public Buildings Audit Fees"for Bingos and Raffles Separate Tangible Personal Property Rates for Vehicles Owned by Non-Profit Organizations used to Deliver Meals to Elderly or Disabled September 26, 1990 Route 10 Sewer Assessment District Local Motor Vehicle Fees for Volunteer Rescue Squads and Fire Departments Assessment of $2.00 Fee in Criminal and Traffic Cases for Courthouse Maintenance Police Department to Destroy or Render Inoperable Unclaimed~Firearms after Sixty Days of Taking Possession October 10, 1990 Prohibit PosseSsion of Opened Alcoholic Beverage Containers in Public Parks and Playgrounds or Public Streets Smoke Detectors in Buildings with Fewer than Four Dwelling Units ATTACHMENTs: YES [] NO [] SIGNATURE: COUNTY ADMINISTRATOR 000217 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA RE PORTS July 25, 1990 MEETING DATE:, 14.F.4. Price Club Associates Request for Support At the June 27, 1990 Board of Supervisors' meeting, P. C. Associates requested the County's support for their request to seek U.S. Department of Housing and Urban Development tax credits to enable financing of moderate-income multi-family units. This item was deferred. The deadline for an application to participate in this program was July 1, 1990. Unfortunately, P. C. Associates did not inform .the County of this deadline. P. C. Associates informed the County that they would proceed with submitting an application without designating County support or lack of same. ATTACHMENTS: YES [] NO C! SIG NATURE: ' 021~ ~ ADMINIST.ATOR 00 _/ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA R E PORTS July 25, 1990 Chesapeake Bay Committee 14.F.5. The following persons were appointed to the Chesapeake Bay Committee. Dr. William M. Clayborne Mr. Russell Cunningham Mr. Bill Day Mr. John Cogbill Mrs. Joan Girone Mr. J. E. (Steve) Perkins Mr. Arthur S. Warren Mr. Harry G. Daniel Mr. Geoffrey H. Applegate Mr. A. B. Sadler, Jr. The Committee met on July 5th, llth and 16th. is scheduled for July 30, 1990. The next meeting ATTACHMEN'rs: YES r'l NO C! SIGNATURE :, COUNTY ADMINISTRATOR /- CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: July 25r 1990 SUB4ECT: EXECUTIVE SESSION ITEM NUMBER: 14.G. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Executive session pursuant to § 2.1-344(A) (3) to consider the acquisition of real property for public use relating to school sites. ATTACHMENTS: YES D SM/bam4614: B31 NO D SIG NAT URE: PREPARED Steven L. Micas County Attorney c 000220 COUNTY ADM I NI STRATOR BOS-9~1 MOTION: SECOND: DATE: CERTIFICATION OF EXECUTIVE SESSION HELD IN CONFOP~ANCE WITH LAW WHEREAS, the Board of Supervisors has this day adjourned into Executive Session in accordance with a formal vote of the Board, and in accordance with the provisions of the Virginia Freedom of Information Act; and WHEREAS, the Virginia Freedom of Information Act effective July 1, 1989, provides for certification that such Executive Session was conducted in conformity with law. NOW, THEREFORE, BE IT RESOLVED that the Board of County Supervisors does hereby certify that to the best of each member's knowledge, i) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in the Executive Session to which this certification applies, and ii) only such public business matters as were identified in the Motion by which the Executive Session was convened were heard, discussed or considered by the Board. No member dissents from this certifi- cation. Vote: (by roll call) The Board being polled, the vote was as follows: AYES: NAYS: ABSENT DURING VOTE: ABSENT DURING MEETING: **CERTIFIED** CLERK TO THE BOARD 000221