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18SN0732 CASE NUMBER: 18SN0732 APPLICANTS: Chesterfield County Board of Supervisors CHESTERFIELD COUNTY, VIRGINIA MIDLOTHIAN DISTRICT AND RECOMMENDATION Board of Supervisors Hearing: MAY 23, 2018 Board of Supervisors Time Remaining: 365 DAYS JAMES E FITCH, II (804-768-7962) Planning Department Case Manager: DREW NOXON (804-796-7122) 4.7 Acres 13900 and 13910 Winterfield Lane REQUEST Rezoning from Community Business (C-3) to Residential (R-12) on 0.5 acres of public right-of-way in the vicinity of Winterfield Lane and Midlothian Turnpike plus conditional use and conditional use planned development on this 0.5 acres and an adjacent 4.2 acres zoned Residential (R-7) to permit a fire station and exceptions to Ordinance requirements. Notes: A.Conditions may be imposed or the property owner may proffer conditions. B.Conditions, Textual Statement and Exhibits are located in Attachments 1 4. SUMMARY A public fire and emergency medical service (EMS) station is planned. Exceptions to Ordinance requirements are requested to permit reductions in building and parking setbacks and perimeter landscaping, as described herein. RECOMMENDATION APPROVAL PLANNING COMMISSION PLANNING APPROVAL Provides new fire station in area the Public Facilities Plan recommends as a first-priority STAFF Addresses coverage gaps and demand issues Provides flexibility for development on constrained site As conditioned, minimizes impacts on area development Providing a FIRST CHOICE community through excellence in public service 218SN0732-2018MAY23-BOS-RPT Comprehensive Plan (Midlothian Area Community Plan) Classification: VILLAGE FRINGE AREA The designation suggests the property is appropriate mixed-use development compatible with surrounding neighborhoods and including primarily office, multi-unit housing, community facilities, and personal services. The Public Facilities Plan suggests a new facility should be located in the vicinity of Midlothian Turnpike and Winterfield Road to address service demands and physical requirements of a professional station. Surrounding Land Uses and Development Residentially Single-family zoned/Vacant residential uses Winterfield Ln Midlothian Tnpk Charter Colony Shopping Center Charter Colony Pkwy 318SN0732-2018MAY23-BOS-RPT PLANNING Staff Contact: Drew Noxon (804-796-7122) noxona@chesterfield.gov Proposal Relocation of the Midlothian Fire/EMS Station is planned. The Fire Department suggests the site is needed to better meet the growing needs in the Midlothian community. The Forest View Volunteer Rescue Squad will continue to occupy and provide emergency medical services from the existing station located at 13420 Midlothian Turnpike. A fire station is first permitted as a restricted use in the Corporate Office (O-2) District, however conditional use approval is required in Residential (R) Districts. The following chart provides an overview of the proposal and conditions recommended to mitigate the impact of the fire station on surrounding properties. General Overview Requirements Details Located on site as generally shown on concept site plan Building Location Condition 2 and Exhibit A Neo-traditional style and detailing based on the context of the Midlothian Village area, to include: Architectural Ground floor windows and traditional cornice detailing Treatment Masonry on all sides of building, and window/door surrounds Standing seam metal roof and glass garage bay doors Condition 3 and Exhibit A Solid waste storage areas, fuel pumps and similar uses screened from Screening public rights of way and adjacent properties with solid masonry wall Condition 4 Placed along north, south and east elevations Foundation Plantings Condition 5 External Sirens/Pubic Not permitted Address Condition 6 Monument style with masonry compatible with building Signage Condition 7 Sidewalks and street trees along both sides Sidewalks and Street roadway Trees Sidewalk and street trees along north side of Midlothian Turnpike Conditions 9 & 10 Freestanding Maximum 20 feet in height Lighting Building Mounted No higher than roofline/parapet wall Condition 11 25-foot buffer along northern property boundary unless adjacent Buffers properties developed for non-residential uses. Condition 12 418SN0732-2018MAY23-BOS-RPT Exceptions to Setbacks and Perimeter Landscaping The development of buildings, parking and drives would meet the requirements of the underlying Residential (R) Districts or the Midlothian Special Design District (Fringe Area), unless otherwise noted in the proffered conditions and Textual Statement. The property is approximately 330 feet wide. A north/south roadway (60 feet in width) which will provide access to this facility from the intersection of Midlothian Turnpike and Charter Colony Parkway is proposed (Exhibit A, Condition 8). Buildable areas are reduced on either side of this road. The operation of fire apparatus requires larger turning areas, requiring some flexibility in the location of the building and parking areas. As such, setback reductions for these facilities are proposed. The chart below summarizes the requested setback exceptions as provided in the Textual Statement (Attachment 2). General Overview Requirements Proposed Development Standards Building Setbacks 20 feet from north/south roadway 10 feet from north/south roadway (R-12 Standards) No closer to Midlothian Turnpike Permitted to encroach beyond front than front of building of building, no closer than 35 feet from Midlothian Tnpk. Parking Setbacks (Fringe Standards) 20 feet from north/south roadway 10 feet from north/south roadway 30 feet from western property 10 feet from western property boundary boundary Within building and parking setbacks from both Midlothian Turnpike and the north/south roadway, as well as from the northern and western property boundaries, the Ordinance requires perimeter landscaping consisting of deciduous and evergreen trees and shrubs of various sizes and with specific spacing arrangements. The applicant proposes that the exact treatment of setbacks and buffers be determined at the time of site plan review, to provide possible variation in planting treatment consistent with that of existing and planned development within the Midlothian Village. 518SN0732-2018MAY23-BOS-RPT COUNTY DEPARTMENT OF TRANSPORTATION Staff Contact: Steve Adams (804) 748-1037 adamsSt@chesterfield.gov The Comprehensive Plan, which includes the Thoroughfare Plan, identifies county-wide transportation needs that are expected to mitigate traffic impacts of future growth. The anticipated traffic impact of the proposal has been evaluated and recommendations are detailed in the chart below: Potential Site Plan Recommendations Right of Way Recordation 45 feet from centerline along Midlothian Turnpike (Route 60), a major arterial on the Thoroughfare Plan. Vehicular Access Control Access to Route 60 limited to 1 entrance/exit located across from the Route 60/Charter Colony Parkway intersection. Road Improvements Realignment of Winterfield Lane intersection with Route 60. New alignment shall meet VDOT standards and will require dedication of right-of-way to ensure state maintenance. Re-stripe eastbound Route 60 to accommodate an adequate left turn lane into the proposed road/fire station access. Traffic signal modification at the Route 60/Charter Colony Road intersection to accommodate the proposed road/fire station access. Sidewalk along the entire property frontage to Route 60. Dedication of right-of-way (or easements) to accommodate the road improvements referenced above. FIRE AND EMERGENCY MEDICAL SERVICES Staff Contact: Anthony Batten (804-717-6167) battena@chesterfield.gov When the property is developed, the number of hydrants, quantity of water needed for fire protection, and access requirements will be evaluated during the plans review process. Nearby Fire and Emergency Medical Service (EMS) Facilities Fire Station The Midlothian Fire Station, Company Number 5 EMS Facility The Forest View Volunteer Rescue Squad 618SN0732-2018MAY23-BOS-RPT UTILITIES Staff Contact: Jamie Bland (804-751-4439) blandj@chesterfield.gov Existing Water and Wastewater Systems Currently Size of Closest Existing Connection Required by County Utility Type Serviced Lines Code Water No 24 Yes Wastewater No Yes This property is located within the mandatory water and wastewater connection areas for non- residential development. Connection to the public water and wastewater systems will be required by county code. It will be necessary to acquire off-s estimated cost for this wastewater line extension is $126,000.00. All water and wastewater design and construction must comply with the current revision of the The Utilities Department supports this case. 718SN0732-2018MAY23-BOS-RPT 818SN0732-2018MAY23-BOS-RPT ENVIRONMENTAL ENGINEERING Staff Contact: Rebeccah Ward (804-748-1028) wardr@chesterfield.gov Geography The western and southwestern third of the subject properties generally drain southwest towards existing Winterfield Lane, through a culvert under Winterfield Road, and into the pond within the Midlothian Town Center development. The eastern and northeastern two-thirds of the properties drain northeast towards private properties. The properties are located within the Falling Creek and James River Watersheds. Environmental Features A Resource Protection Area Designation (RPAD) must be submitted to the Department of Environmental Engineering - Water Quality Section prior to the submittal of any site plans. In addition, wetlands shall not be impacted without approval from the U.S. Army Corps of Engineers and/or the Virginia Department of Environmental Quality. Stormwater Management The development of the subject properties will be subject to the Part IIB technical criteria of the VSMP Regulations for water quality and quantity. Offsite easements may be necessary to discharge stormwater to an adequate conveyance system. VIRGINIA DEPARTMENT OF TRANSPORTATION Staff Contact: Jonathan Phillippe (804-674-2560) jonathan.phillippe@vdot.virginia.gov PARKS AND RECREATION Staff Contact: Stuart Connock (804-751-4484) ConnockS@chesterfield.gov This request will not impact these facilities. 918SN0732-2018MAY23-BOS-RPT CASE HISTORY Applicant Submittals 2/20/18 Application submitted 4/12/18 Textual Statement submitted 4/12/18 Application revised 4/13/18 Revised Textual Statement submitted Community Meeting 4/2/18 Issues discussed: Cost of fire station and materials Facility size Future of EMS services and use of existing station Roadway extension to Westfield Road No specific concerns about the request Planning Commission 2/20/18 Citizen Comments: No citizens spoke to this request. Commission Discussion: Mr. Sloan commended the applicant for continued engagement with the Midlothian community throughout the design and zoning processes. Mr. Jones noted that a community meeting was held and citizens provided positive feedback. Recommendation APPROVAL SUBJECT TO THE CONDITIONS IN ATTACHMENT 1 Motion: Jones Second: Stariha AYES: Sloan, Jackson, Jones and Stariha ABSENT: Freye The Board of Supervisors on Wednesday, May 23, 2018, beginning at 6:00 p.m., will consider this request. 1018SN0732-2018MAY23-BOS-RPT ATTACHMENT 1 CONDITIONS Notes: The following conditions are recommended by both the Planning Commission and Staff. 1.Master Plan. The Textual Statement dated 4/13/2018 shall be considered the Master Plan. (P) 2.Building Location: The fire station building shall be located as generally shown on the Concept Site Plan by Guernsey Tingle dated April 2, 2018. (P) 3.Architectural Treatment. The fire station building shall include the following materials and architectural features or better: a.Neo-traditional style and detailing based on the context of the Midlothian Village area b.Generous use of windows at ground floor, along sides of the building facing the c.Traditional cornice detailing to include fascia, soffit and frieze trim d.Traditional window and door surrounds of masonry or cast stone e.Brick, cast stone or other comparable masonry materials on all sides of building f.Standing seam metal roof g.Glass garage bay doors (P) 4.Screening of Solid Waste Storage Areas, Fuel Pumps and other similar uses. Solid waste storage areas, fuel pumps and other similar uses, regardless of their location on the site, shall be screened from view of adjacent property and public rights-of-way by a masonry wall which is constructed of comparable materials to, and designed to be compatible with the fire station. (P) 5.Foundation Plantings. Building elevations facing south, east, and north shall be enhanced with foundation planting beds. Exact treatment and plantings shall be determined by the Planning Department at the time of site plan review. (P) 6.External Sirens and Public Address Systems. There shall be no external building mounted sirens or public address systems. (P) 7.Signage. Any freestanding identification or directional signage shall be of a monument design constructed of masonry complimentary to the fire station building. The exact treatment and design of the signage shall be approved by the Planning Department. (P) 1118SN0732-2018MAY23-BOS-RPT 8.Right-of-Way Dedication. Prior to any site plan approval, or within sixty (60) days from the date of a written request by the Planning Department, whichever occurs first, a sixty (60) foot wide right-of- the Midlothian Turnpike (Route 60)/Charter Colony Parkway intersection, through the Property to a location generally along the northeastern corner of the subject property, shall be dedicated, free and unrestricted, to and for the benefit of Chesterfield County. The exact location of this right-of-way shall be approved by the Planning Department. (P) 9.Sidewalks. Sidewalks with a minimum width of 5 feet shall be placed along both sides of the Turnpike (Route 60). (P) 10.Street Trees. Street trees shall be placed along both sides and along the north side of Midlothian Turnpike (Route 60). Spacing of street trees shall be 35 feet on center, however, where lines of site near the vehicle bays are to be protected, the Planning Director shall allow a clear visual obstruction area. (P) 11.Lighting. In addition to requirements of Section 19.1-205 of the Ordinance, lighting shall meet the following standards: a.Freestanding lights shall not exceed a height of 20 feet; and b.Building attached lighting shall be no higher than the roofline or parapet wall. (P) 12.Buffer. Within the required 40-foot rear setback, a 25-foot buffer shall be provided along the northern 727-709-2744, 727-709-1844, 727-709- 1147, & 726-709-9746 (13901, 13907, 13913 & 13921 Westfield Road). This buffer may be reduced or eliminated should these adjacent properties be developed for non- residential uses, as approved by the Planning Department at the time of site plan review. Such buffer shall comply with requirements of the Ordinance for buffers less than fifty (50) feet in width, except that a BMP/SWM or any future east/west public right-of-way may be located within the buffer subject to approval by the Planning and Environmental Engineering Departments and with the minimum provision of a ten (10) foot wide landscaped strip between the BMP/SWM or right-of-way and the northern property line. (P) 1218SN0732-2018MAY23-BOS-RPT ATTACHMENT 2 TEXTUAL STATEMENT (4/13/18) The following exceptions are requested to the Ordinance requirements for development of a fire station in residential districts: Building Setbacks: (10) feet. Parking Setbacks: Parking areas shall be permitted to encroach beyond the front of the building provided that a minimum setback of 35 feet is maintained from Midlothian Turnpike (Route 60). (10) feet. The setback from the western property boundary shall be a minimum of ten (10) feet. Perimeter Landscaping: Landscaping treatment of setbacks shall generally consist of continuous planting strips with a variety of tree and shrub plantings to soften the appearance of the parking, drives, and building improvements as determined by the Planning Department at the time of site plan review. 1318SN0732-2018MAY23-BOS-RPT ATTACHMENT 3 EXHIBIT A, CONCEPTUAL SITE LAYOUT 1418SN0732-2018MAY23-BOS-RPT ATTACHMENT 4 EXHIBIT B, CONCEPTUAL BUILDING ELEVATION 1518SN0732-2018MAY23-BOS-RPT