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2018-05-23 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: May 23, 2018 Item Number: 3.B. Subiect: Work Session - Petersburg Area Regional Tourism (PART) County Administrator's Comments: County Administrator Board Action Request Summary of Information: Ms. Martha Burton, Director of Tourism for Petersburg Area Regional Tourism, will update the Board on the activities of the PART Board. Preparer: Sarah Q. Snead Title: Deputy County Administrator Attachments: 1:1 Yes 0 No 000001 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2018 Item Number: 3.C. Subiect: Work Session - Meadowville and Stonebridge Update County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Staff will update the Board of Supervisors regarding development efforts at Meadowville and Stonebridge. The presentation will include information on broad economic development guideposts and each project's timeline, financials, and development progress. Preparer Matt Harris Attachments: 0 Yes Title: Deputy County Administrator F-1 No # 000GO2 1 Pursuing A I select development I opportunities is crucial to diversifying the tax base and creating jobs 2) Also a key revitalization tool 3) Development efforts part of overall long-term planning process 4) County takes a conservative approach in planning, accounting for and evaluating projects 5) Work session focused on evaluation of two key projects 0 • Development Milestones * 2005 Property under control * 2006 First tenant * 2012 Interchange open • Diverse Partnership • Local, State and Federal funding participation • Business community role through dedicated BPOL funds • b park tenants, accounting for 2.3 million square feet; situated on 313 developable acres • Real Property Assessments — • 2004:$8.9 million * 2018: $283+ million • Direct Jobs — • 2004: no jobs on site * 2018: 3,500+ • Direct Tax Revenue — • Measured via real estate, M&T, business personal property * Sales tax impact not included * 2004: $86,400 * 2018: $4,300,000 • Park still has between 600-700 Anumin11 nkin nrrac remaining... 5/17/2018 4 5/17/2018 - Cumulative revenues are projected to surpass expenses in 2024-2025 , Equates to a breakeven of 20 years from 'take control' date o But, less than 15 years from opening of interchange o Project producing +$2.5 million in net tax revenue in 2018 o Projection shows project +$120 million at build out (2034), generating +$13 million annually in real estate, other taxes Stonebridge story revolves around reviving a once vibrant commercial property at a key county gateway H, vp V/' g", Also effort to energize eastern r/p, VIEW Midlothian corridor Stonebridge $60M $11M $72M Spring Rock $12M $13M $18M Green Q3 0 do o 0 S 3 5/17/2018 Property Fully 2008 $16.3M 82.7 Under Control Sale #1 2011 ($5.6M) 28.4 Sale #2 2013 ($3.3M) 16.8 Recreation Center 2017 ($2.5M) 12.5 (County asset) NET Outstanding — to be covered by - $4.9M 25 future sales • 55% recaptured within 10 years • 70 % activated with Rec Center Economic Development Authority • Involved with land purchase • Repayment via subsequent land sales to private entities Community Development Authority • CDA bonds for public infrastructure (demolition, roads) • Repayment via incremental real estate and local sales taxes generated on the property OCIII 003 0 • CDA note repaid via real estate and local sales taxes from site • Was originally anticipated to be a 30 - year financing • Original structure put in place in 2012, and has been reworked to reflect success of project • Current and final version closed in 2017 at 2.89% fora 15 -year term • Note will be retired no later than 2032, meaning the project has cut a decade off of the term - Project revenue has nearly tripled since 2014 2018 $1,158,665 $1,019,663 $139,002 - Strong performance with 30% of 2017 $1,059,412 $728,730 $330,682 2016 $898,428 728,728 $169,700 2015 $707,388 $711,617 ($4,229) 2014 $405,639 $116,506 $289,133 the site remaining LO be developed • And, further development of existing private parcels underway • Doesn't include spillover benefits • Positioned to potentially pay down note early 0(10007 5/17/2018 5 5/17/2018 leu Meadowitte Projected, 12-13 years 10-12 years (land) Payback (interchange open) 20 years or less 'fA§lilli]A�illillijfi 20 years (inception) (infrastructure) Current Annual $4.3M total; $2.5M $1.2M total; $140k Revenues net net $13 million (2034); Estimated Annual $2 million (2032 at $11.4 million (2031 Revenue at Build -out end of bonds) end of note) 0 ,1300 1.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 -N AGENDA Meeting Date: May 23, 2018 Item Number: 3.D. Subiect: Work Session - Environmental Engineering Update County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Mr. Scott Smedley, Environmental Engineering Director, will update the Board of Supervisors regarding the following topics: • Chesapeake Bay TMDL. • Proposed ordinance changes for BMP "fees" related to the increased number of BMPs the county maintains. • Discussion of a Public Private Partnership to purchase surplus nutrient from the development community to meet the Chesapeake Bay TMDL and reduce stormwater pollutant loads to the Swift Creek Reservoir. Preparer: Scott Smedley Attachments: 0 Yes 1-1 No Title: Director of Environmental Engineering _q 0000109 5/17/2018 Chesapeake Bay Model 6 * Key policy decisions from December 2017 • Conowingo dam - Sediment infill • Create separate Watershed Implementation Plan (WIP) • TBD who will pay, explore funding options • Climate change • Change in model assumptions • Increases VA removal for Nitrogen and Phosphorus by 30/0 (")oG!() 1 5/17/2018 00()05-1- 475 - 450 425 400 375 350 325 300 275 250 225 200 175 150 125 100 75 50 25 ,2 [i.,] 0 -- ----- 2000 2002 Sec 19.1 — 525 General Performance Criteria * Best Management Practices "BMPS" • Require regular maintenance • Municipal Separate Stormsewer System (MS4) permit requires annual inspection/maintenance for county owned and operated l3MPs • Maintenance ensured by bond, bank letter of credit, or cash escrow ("Fee") EIMPs F-Aw annual �- maintenance 10--..;—A RA-; - - – – - - — —4 164 i92 199 –– — F,-,-, ] F,----] F2..� 219 1 F2- --1 1 F- 2004 2006 2009 2010 2012 Aggregate BM Ps by Fiscal Year Annual Required Maintenance Events 2014 2016 2017 0, 0 "), o -I;? 5/17/2018 3 Proposed changes to cover increased operational costs • Residential per lot 0 Current $100 --> Proposed $250 • Commercial per acre of impervious area in Upper Swift Creek Watershed 0 Current $1500 4 Proposed $3000 *Additional 5 man crew - FY1 8 3 positions, FY1 9 2 positions Public Private Partnership to Purchase Nutrient Credits • Create incentive for developers to build larger BMPs, thus creating nutrient credits �7 I OAM"� -.1- Chesapeake Bay TMDL 301410113 5/17/2018 21 Public Private Partnership to Purchase Nutrient Credits • Benefits 5/17/2018 • County - cost savings to county (e.g. administrative, CIP) • Improve local water quality, Swift Creek Reservoir • Development Community (offset stormwater facility capital costs) • Each project unique — cost benefit ratio Upper Swift Creek Watershed • Changing Landscape • Currently 33% developed • Invasive species • Water Quality A 5/17/2018 Swift Creek Reservoir — Invasive Species -V"' Nutrients Qc� LO 5/17/2018 5/17/2018 May 23, 2018 Speakers List Afternoon Session 1. Reuben Waller 2. Michael Connor 3. 0 5. I:" I :lug 0110 AGENDA Meeting Date: May 23, 2018 Item Number: 5. Subiect: Closed Session County Administrator's Comments: County Administrator: Board Action Reques Summary of Information: Page 1 of 1 Closed session (1) pursuant to § 2.2-3711(A)(5), Code of Virginia, 1950, as amended, to discuss a prospective business locating in the County, where no previous announcement has been made of the business' interest in locating in the County, and an existing business expanding in the County, where no previous announcement has been made of the business, interest in expanding in the County; (2) pursuant to § 2.2-3711(A)(8) for consultation with legal counsel regarding legal matters related to item (1) above; and (3) pursuant to § 2.2-3711(A) (3), Code of Virginia, 1950, as amended, to discuss the acquisition by the County of real estate for a public purpose where discussion in an open meeting would adversely affect the bargaining position and negotiating strategy of the County. Preparer: Jeffrey L. Mincks Title: County Attorney 0623:112437.1 Attachments: Yes ■ No # 0 0 a o 13- AGENDA Page 1 of 1 Meeting Date: May 23, 2018 Item Number: 11.A. Subiect: Resolution Recognizing Chaplain Franklin Gillis as Chesterfield County's 2018 Treasured Volunteer County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Chaplain Gillis was selected as the 2018 Treasured Volunteer recipient. The Treasured Volunteer Award was established in 2004 in honor of the late Lucille Moseley, former county Museum Director and Historical Society volunteer. The award recognizes individuals who contribute significant volunteer hours and service to the county. The honorees are selected from nominations made for National Volunteer Week. Preparer: Mary Martin Selby Title: Director of Human Resources Attachments: 0 Yes F-1 No C) -41) 119 RECOGNIZING CHAPLAIN FRANKLIN GILLIS AS CHESTERFIELD COUNTY'S 2018 TREASURED VOLUNTEER WHEREAS, Chaplain Franklin Gillis is recognized as a volunteer and valued contributor to Chesterfield County's Police Department; and WHEREAS, Chaplain Gillis has volunteered as a leader in the department's chaplain program for 13 years; and WHEREAS, Chaplain Gillis regularly supports the department and county in events such as celebrations, graduations and memorial ceremonies; and WHEREAS, Chaplain Gillis assists department members in times of crisis, often providing much needed support and compassion to families experiencing trauma; and WHEREAS, Chaplain Gillis teaches volunteers and new police recruits about the chaplain's program by formal instruction and by example; and WHEREAS, Chaplain Gillis has served as a member of the Chaplains Executive Committee, helping to guide training and policy for the overall group; and WHEREAS, Chaplain Gillis, during his 13 -year tenure, volunteered over 19,000 regular and on-call hours, at a value of approximately $400,000, an outstanding example of his tireless dedication and commitment to the Police Department and the community it serves. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of May 2018, publicly recognizes Chaplain Franklin Gillis, as Chesterfield County's 2018 Treasured Volunteer. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Chaplain Gillis and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 2 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of I AGENDA Meeting Date: May 23, 2018 Item Number: 11I.B. Subject: Resolution Recognizing Mr. Robert E. Terrell With a Lifetime Volunteer Award County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Robert E. Terrell is being honored with a Lifetime Volunteer Award in recognition of his exemplary leadership and character and whose achievements will be a source of historic pride for future leaders in the community. The Parks and Recreation Advisory Commission (PRAC) recognized his efforts on May 3, 2018, at its monthly PRAC meeting celebrating PRAC's 25th anniversary. Preparer: James D. Worsley Title: Director, Parks and Recreation Attachments: 0 Yes No'b "C, 3 0 2 RESOLUTION RECOGNIZING MR. ROBERT E. TERRELL WITH A LIFETIME VOLUNTEER AWARD WHEREAS, the Chesterfield County Parks and Recreation Advisory Commission has recommended recognition of exemplary volunteerism in the Parks and Recreation area and display of volunteer names and accomplishments on five Volunteer Hall of Fame monuments located throughout the parks system; and WHEREAS, the Lifetime Volunteer Award is a special award that recognizes exemplary leadership and character of volunteers whose achievements will be a source of historic pride for future leaders in the community; and WHEREAS, Mr. Robert Terrell has served the citizens of Chesterfield County as a volunteer for over 35 years holding numerous coaching positions, directorships, and chair positions with Hening Athletic Association and has also been an active member and commissioner for the Chesterfield Baseball Clubs and the Chesterfield Basketball League; and WHEREAS, Mr. Robert Terrell was appointed in 1993 as a member of the Chesterfield County Parks and Recreation Advisory Commission representing the Dale Magisterial District, and during his 25 -year tenure has served the citizens of Chesterfield County with distinction; and WHEREAS, Mr. Terrell has been an advocate for historical parks and civil war sites, been very active in historical research, and provided guidance for the Howlett Line Park Master Plan; and WHEREAS, Mr. Terrell was an advocate for the department in the 2012 Moving Forward -Comprehensive Plan for Chesterfield County and the Linear Parks and Trails section of the Public Facilities Plan; and WHEREAS, Mr. Terrell has served on the Parks and Recreation Advisory Commission Athletic Activities Committee and the Capital Projects Committee and provided valuable insight and guidance to the Commission review process; and WHEREAS, Mr. Terrell has the respect of his peers due to exemplary leadership and character, and his achievements will be the source of historic pride for future leaders in the community; and WHEREAS, Mr. Terrell has demonstrated an exceptional degree of accomplishment, which includes mentoring, philanthropy, and the ability to empower and instill passion in the community. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of May 2018, on behalf of the citizens of Chesterfield County, publicly recognizes Mr. Robert E. Terrell for his dedicated and unselfish commitment to the youth and adults of Chesterfield County by displaying his name on the Chesterfield County Parks and Recreation Volunteer Hall of Fame Monument at Ironbridge Park. AND, BE IT FURTHER RESOLVED that the Chesterfield County Board of Supervisors expresses appreciation to Mr. Terrell for his untiring efforts, thanks his family for their support of his public service; and urges all Chesterfield County residents to keep Mr. Terrell's many contributions fondly in mind when they visit Ironbridge Park. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Terrell and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: May 23, 2018 Item Number: 11.C. Subiect: Resolution Recognizing Dr. Joyce Rowe for Her Service as a Member of the John Tyler Community College Board County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: The Board is requested to adopt the attached resolution recognizing Dr. Joyce Rowe for her service as a member of the John Tyler Community College Board. Preparers Janice BlakleV Title: Clerk to the Board of Supervisors Attachments: ■ Yes No Of'3024 RECOGNIZING DR. JOYCE ROWE FOR HER SERVICE AS A MEMBER OF THE JOHN TYLER COMMUNITY COLLEGE BOARD WHEREAS, Dr. Joyce Rowe has served on the John Tyler Community College Board from July 1, 2011, to May 31, 2018; and WHEREAS, Dr. Rowe served as Vice Chair of the Board for two years and Chair of the Board for two years; and WHEREAS, Dr. Rowe served as the College Board representative on the John Tyler Community College Foundation Board for two years; and WHEREAS, Dr. Rowe provided wise counsel to the College's leadership from a broad base of informational technologies and higher education experiences; and WHEREAS, Dr. Rowe was an untiring and constant advocate for John Tyler Community College and Virginia's community colleges generally. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of May 2018, publicly recognizes Dr. Joyce Rowe and expresses appreciation for her service to the Board of John Tyler Community College and to the citizens of the Commonwealth of Virginia. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Dr. Rowe and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of I AGENDA Meeting Date: May 23, 2018 Item Number: 11.D. Subiect: Resolution Recognizing Corporal Owen C. Barker, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Corporal Owen C. Barker will retire from the Police Department on June 1, 2018, after providing over 25 years of service to the residents of Chesterfield County. Preparer: Colonel Jeffrey S. Katz Attachments: 0 Yes 1-1 No Title: Chief of Police RECOGNIZING CORPORAL OWEN C. BARKER UPON HIS RETIREMENT WHEREAS, Corporal Owen C. Barker will retire from the Chesterfield County Police Department on June 1, 2018 after providing over 25 years of quality service to the residents of Chesterfield County; and WHEREAS, Corporal Barker has faithfully served the county in the capacity of Patrol Officer, Senior Police Officer, Master Police Officer, Career Police Officer and Corporal; and WHEREAS, during his tenure, Corporal Barker also served as Field Training Officer, Breathalyzer Operator, Desk Officer, General Instructor, Driving Instructor, Firearms Instructor and Peer Supporter; and WHEREAS, Corporal Barker served as a team member of the Critical Incident Stress Management Program that is designed to give all police department members the opportunity to receive emotional and tangible peer support through times of personal or professional crises and to help anticipate and address potential difficulties; and WHEREAS, Corporal Barker was one of the first instructors to use the Enon Driving Facility and was able to provide valuable insight and suggestions to further develop and improve the facility; and WHEREAS, Corporal Barker was seen as a "Community Police Officer" as he continually addressed community members' concerns and attempted to find solutions while showing patience and compassion to those he encountered; and WHEREAS, Corporal Barker was excellent in adapting to his day to day activities based on the needs of his shift; and WHEREAS, Corporal Barker is recognized for his teamwork, professionalism, communications, and human relations skills, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County; and WHEREAS, during his tenure, Corporal Barker has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Corporal Barker has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Barker's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of May 2018, publicly recognizes Corporal Owen C. Barker and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Corporal Barker, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 003027 Meeting Date: May 23, 2018 Item Number: 11.E. Subject: Page I of 1 Resolution Recognizing Mr. Philip R. Innis, Parks and Recreation Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Innis is retiring from the Department of Parks and Recreation on June 1, 2018, after providing 29 years of service to the citizens of Chesterfield County. Preparer: James D. Worsley Title: Director, Parks and Recreation Attachments: ■ Yes F-1 No lbo 3 0, 2 3 RECOGNIZING MR. PHILIP R. INNIS UPON HIS RETIREMENT WHEREAS, Mr. Philip R. Innis will retire from the Chesterfield County Parks and Recreation Department on June 1, 2018, after providing 29 years of quality service to the citizens of Chesterfield County; and WHEREAS, Mr. Innis joined the Chesterfield County Parks and Recreation Department in 1989 as Assistant Director of Parks and Recreation and oversaw the services grow in the Recreation Division to today, s count of over 289,000 recreation participation users, marking tremendous department growth and opportunities; and WHEREAS, Mr. Innis encourages and provides guidance for a comprehensive range of recreational programming, camps, facilities and special events including Athletics, Community Recreation, Therapeutic Recreation, Outdoor Recreation, 50+ Older Adult Recreation, the Rockwood Nature Center, Bensley, Ettrick and Stonebridge Recreation Centers, cultural activities and historical programs; and WHEREAS, Mr. Innis has been associated with many non-profit organizations including over 80 co-sponsored recreation groups, the Chesterfield Historical Society, Eppington Foundation, the Chesterfield County Fair Association, Falling Creek Ironworks Foundation, Henricus Foundation, Miracle League, Mid -Lothian Mines and Rail Roads Foundation and participates as a partner with the Richmond Region Tourism and Metropolitan Richmond Sports Backers; and WHEREAS, Mr. Innis has received numerous letters of appreciation and recognition from citizens including his leadership in the Annual Golden Olympics, Homearama and Parade of Homes, Annual Richmond Softball Round Robin Tournament, and the Richmond Symphony Concert series; and WHEREAS, Mr. Innis was instrumental in structuring and developing the current Background Checks for Coaches for the athletic co-sponsored groups to ensure safety of all who participate, has been a member of the County Review Committee since its inception in 2001, and was instrumental in the development and implementation of the current Athletic Activity Period (AP) System which proportionately provides available practice and game space for the many athletic leagues; and WHEREAS, Mr. Innis has participated in both the Virginia Recreation Park Society (VRPS) on a yearly basis and the National Parks and Recreation Southern Regional Conference (NRPS) in 1991, was instrumental in the opening of the Dutch Gap Conservation Area in 1992 and the rebuilding and then the expansion of the Rockwood Nature Center in 1989 to 1991 and 2005 to 2007, and participated in the planning and development of the Bensley, Ettrick and Stonebridge Recreation Centers; and (a C31 0 1 A17.'W' 9 WHEREAS, Mr. Innis helped provide directional input as the opportunities for additional parks and new schools could be brought on line to provide the greatest recreational opportunities for the citizens of Chesterfield County; and WHEREAS, Mr. Innis has served as a staff member liaison of the Parks and Recreation Advisory Commission which was formed in 1993 where appointments are made by the Board of Supervisors and the School Board and remains one of the original remaining staff members who helps to ensure citizen input on services and programs throughout the county; and WHEREAS, Mr. Innis has served in interim capacities for the Director and has been an exemplary model for the department and the county with his guidance and knowledge that has been critical for employing and helping to retain key personnel to carry out the extensive and unique duties and tasks that make up the department, and his impact has been felt countywide with all whom he has had the pleasure to work with and learn from; and WHEREAS, during his career with Chesterfield County, Mr. Innis has been fortunate to work with a dedicated, innovative and motivated team that provides quality and accessible services to accommodate the needs of the citizens of Chesterfield County with insight and attention to detail and treats each individual personally; and WHEREAS, Mr. Innis will be greatly missed by his colleagues, co-workers, and the citizens of Chesterfield County, who he has so expertly served, and his accomplishments as a model leader with a strong work ethic for the department provided an example and guide for generations to come, as they live work and play in the county they and he call home. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of May 2018, publicly recognizes Mr. Philip R. Innis, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Innis and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. (a 111q_'�-.) G s 13, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2018 Item Number: II.F. Subiect: Recognizing the 2018 Winners of the Miss Chesterfield Scholarship Pageant County Administrator's Comments: County Administrator: Board Action Requested: Ms. Jaeckle requests that the Board adopt the attached resolution recognizing the 2018 Miss Chesterfield Scholarship Pageant winners. Summary of Information: The Miss Chesterfield Scholarship organization, Inc., provides young women with opportunities to serve their communities, develop presentation skills, charm, grace and poise, and earn scholarships that can help them to achieve success in their chosen career fields. Preparer: Janice BlakleV Attachments: 0 Yes F-1 No Title: Clerk to Board of Supervisors RECOGNIZING THE 2018 MISS CHESTERFIELD SCHOLARSHIP PAGEANT WINNERS WHEREAS, the Miss Chesterfield Scholarship Organization, Inc. is a non-profit organization that serves outstanding young women; and WHEREAS, the Miss Chesterfield Scholarship Organization conducts the Miss Chesterfield Scholarship Pageant, which is a preliminary pageant to the Miss Virginia Scholarship and Miss America pageants; and WHEREAS, the Miss America Organization is one of the nation's leading achievement programs and the world's largest provider of scholarship assistance for young women; and WHEREAS, the Miss Chesterfield Scholarship Organization provides young women with opportunities that can lead to scholarship assistance to help prepare them for successful careers; and WHEREAS, the Miss America Organization and its state and local organizations provide millions of dollars in cash and scholarship assistance annually; and WHEREAS, the Miss America Organization also has partnered with Children's Miracle Network to raise funds and awareness for children's hospitals throughout the United States; and WHEREAS, the Miss Chesterfield Scholarship Organization provides girls 4 to 9 years old an opportunity to participate in a non-competitive Princess program that includes group community service activities; and WHEREAS, Miss Chesterfield goes on to compete in the Miss Virginia Scholarship Pageant, which is a preliminary pageant to the Miss America pageant; and WHEREAS, the Miss Chesterfield Outstanding Teen advances to compete in the Miss Virginia's Outstanding Teen Pageant, which is a preliminary pageant to Miss America's Outstanding Teen Pageant; and WHEREAS, in these activities, young women develop presentation skills, poise, charm and grace while having the opportunity to provide community service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of May 2018, publicly recognizes the important contributions of the Miss Chesterfield Scholarship Organization, Incorporated to the development of young women and to their future success, and congratulates the 2018 pageant winners: Miss Chesterfield, Victoria Chuah; Miss Chesterfield's Outstanding Teen, Chelsie Keyhea; and Miss Chesterfield's Princesses, Madison Walker, Rasheeda Abdulmumet, Lily Alberta Harris and Catherine Paige Harris; and Miss Chesterfield's Teen - In -Training LauraBrooke McCarney. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to the winners of this year's pageant and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 111KININ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of I AGENDA 1749 Meeting Date: May 23, 2018 Item Number: 12.A.1. Subiect: Nomination/Appointment to the John Tyler Community College Local Board County Administrator's Comments: County Administrator: Board Action Requested: Nominate/ appoint one member to serve on the John Tyler Community College Local Board. Summary of Information: The John Tyler Community College Local Board acts in an advisory capacity to the State Board for community colleges and performs such duties with respect to the operations of the College as may be delegated to it by the State Board. The Board of Supervisors makes three at -large appointments to the local board. The term of Mr. John Titus expires June 30, 2020, and Dr. Joyce Rowe expire June 30, 2019. Mr. Titus has resigned effective May 31, 2018, due to his relocation from Chesterfield County. Dr. Rowe has also resigned effective May 31, 2018. Mr. Aubrey Lindsey currently serves as the Board's third at -large appointee, with a term expiration of June 30, 2019. Ms. Christine Wilson has expressed an interest in serving on the board and has submitted an application. Her four-year term would be effective June 1, 2018, through May 31, 2022. Board members concur with the appointment of Ms. Wilson. Applications are still being accepted for the third appointment to the John Tyler Community College Local Board, which will be vacant effective June 1, 2018. Preparer: Matt Harris Title: Assistant County Administrator — Attachments: El Yes ■ No WiOl 1;�g I AGENDA Meeting Date: May 23, 2018 Item Number: 12.A.2. Subiect: Page I of 1 Reappointment to the Chesterfield County Airport Advisory Board County Administrator's Comments: County Administrator: Board Action Requested: Reappointment of one (1) of the five (5) members to the Chesterfield County Airport Advisory Board (AAB), representing the Dale District. Summary of Information: The Chesterfield County Airport Advisory Board (AAB) was established by the Board of Supervisors in 1995 as an advisory body with the responsibility of providing advice to the Board of Supervisors on matters such as long-term conceptual planning, master planning and airport safety. The term for one (1) of the five (5) district representative members to the AAB expires on May 22, 2018. Terms are for three (3) years, staggered amongst the AAB memberships. The member seeking reappointment is Mr. Andrew McEnhimer, Dale District. No additional applications were received. The term would be effective May 23, 2018, and expire May 22, 2021. Mr. Holland concurs with the reappointment of Mr. McEnhimer. Under the existing Rules of Procedure, appointments to boards and committees may be nominated and appointed at the same meeting. Nominees are voted on in the order in which they are nominated. Preparer: Clay Bowles Title: Director of General Services Attachments: El Yes t No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2018 Item Number: 112.113.1.a. Subiect: Resolution Recognizing Captain Eric S. Mead, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Captain Eric S. Mead is retiring from the Fire and Emergency Medical Services Department on May 1, 2018, after providing over 29 years of service to the citizens of Chesterfield County. Preparer: Edward L. Senter, Jr. Title: Fire Chief Attachments: 0 Yes F] No RECOGNIZING CAPTAIN ERIC S. MEAD UPON HIS RETIREMENT WHEREAS, Captain Eric S. Mead retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on May 1, 2018, after faithfully serving the county and its citizens for over 29 years; and WHEREAS, Captain Mead began his service to the citizens of Chesterfield County in 1987 as a volunteer firefighter at the Midlothian Fire and EMS Station; and WHEREAS, Captain Mead began his career with Chesterfield County in November 1989 attending Recruit School #22, and he served as a firefighter at the Manchester, Buford, and Midlothian Fire and EMS Stations; and WHEREAS, Captain Mead served as an Advanced Life Support provider for 24 years and became a National Registered Paramedic in May 1999; and WHEREAS, Captain Mead began what would be his passion for the health and safety of firefighters when he developed the curriculum for the department's first firefighter rescue program in 1996; and WHEREAS, Captain Mead served as a member of the Critical Stress Management Team from May 1997 until his retirement; and WHEREAS, Captain Mead was promoted to Lieutenant in June 1999, serving in the Fire Marshal's Office as an Assistant Fire Marshal, the Training and Education Unit, and the Airport, Bensley, Ettrick, and Centralia Fire and EMS Stations; and WHEREAS, Captain Mead served the Chesterfield Fire and EMS Department and the State of Virginia as a certified adjunct fire instructor for over 25 years and also served in various assignments in the Training and Education Unit from 2004 thru 2009, and as the lead instructor for Firefighter Recruit Schools #35, #36, #42, #43; and WHEREAS, Captain Mead was promoted to captain in February 2005, serving as station captain at the Matoaca and Swift Creek Fire and EMS stations; and WHEREAS, Captain Mead represented Chesterfield County as the Planning Section Chief in Harrison County, Mississippi following Hurricane Katrina as part of an Incident Management Team deployed in October 2005; and WHEREAS, Captain Mead continued his passion for firefighter safety when he was selected as the Department Safety officer in November 2012 and served in that capacity until his retirement watching over the safety of his fellow firefighters; and WHEREAS, Captain Mead was recognized with an EMS Lifesave Award in 2002 for his actions caring for a patient that was unconscious following a traumatic fall; an EMS Unit Citation Award in 1988 for assisting in the care of multiple patients during a mass casualty incident where a passenger van had overturned on Hull Street Road; the Outstanding Career Firefighter of the Year in 1997; a Unit Citation Award in 2003 for his actions while assisting in the rescue efforts of teenagers who were trapped on an island on the Appomattox River by flood waters; and an Emergency Medical Services Award in 1992 for his efforts in saving the life of a 22 -year-old in respiratory arrest; and WHEREAS, Captain Mead served on multiple committees and work groups throughout his career, including the Pumper and Tanker work group that established the specifications for the first Pierce Quantum pumpers and elliptical tankers purchased by the county, led a work group that established Rapid Intervention and "May Day" guidelines for firefighters who are in distress, and was instrumental in the development and implementation of a Regional Roadway Operations Procedure. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Captain Eric S. Mead, expresses the appreciation of all residents for his service to the county, and extends their appreciation for his dedicated service and their congratulations upon his retirement. 0 "o a o 3, � CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: May 23, 2018 Item Number: 122.1.1b. Subiect: Resolution Recognizing the Month of May as Business Appreciation Month in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends the Board of Supervisors establish the month of May as Business Appreciation Month in Chesterfield County and adopt the attached resolution. Summary of Information: Chesterfield County, in conjunction with the Commonwealth of Virginia, acknowledge its existing businesses and the significant role they play in strengthening the community. The Board of Supervisors will be recognizing not only the valuable economic and employment benefits that the businesses provide, but how they are both entrepreneurial and innovative in nature. Preparer: Garrett Hart Attachments: 0 Yes 1-1 No Title: Director, Economic Development RECOGNIZING THE MONTH OF MAY AS BUSINESS APPRECIATION MONTH IN CHESTERFIELD COUNTY WHEREAS, Chesterfield County has a diverse base of business and industry that supports our local economy; and WHEREAS, these businesses are both domestically and internationally based and range in size from very small entrepreneurial companies to large corporations; and WHEREAS, these businesses provide essential employment opportunities for the residents of Chesterfield County as well as incorporating new technologies that make them more competitive and sustainable long into the future; and WHEREAS, business tax revenues are critical in offsetting the cost of county -provided services; and WHEREAS, businesses take an active role in making the community a better place through their commitment to charitable organizations, schools, recreation and other worthwhile endeavors. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors hereby expresses its gratitude on behalf of county residents to all businesses and industries located in Chesterfield for their contributions over many years by recognizing May as Business Appreciation Month. AND, BE IT FURTHER RESOLVED that a copy of this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA t74 Page 1 of 1 Meeting Date: May 23, 2018 Item Number: 12.113.1.c. Subiect: Adoption of Resolution in Honor of Police Officer Gary J. Buro for His Service to Chesterfield County and Naming the Access Road into Clover Hill Athletic Complex in His Honor County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to adopt the attached resolution recognizing the service of Police Officer Gary J. Buro, and approve the naming of an unnamed access road into Clover Hill Athletic Complex in the Clover Hill District, "Gary Buro Way." Summary of Information: The proposed street leads off Mt. Hermon Rd into the Clover Hill Athletic Complex. It is currently unnamed. This road name change is to honor the service and sacrifice of the late Police Officer Gary J. Buro, who gave his life in defense of his community on May 4, 2006, in the line of duty. A street naming ceremony is scheduled for June 20, 2018. Staff reports that there are no addressed parcels affected by this change. Preparer: Colonel Jeffrey S. Katz Title: Chief of Police Preparer: Scott Q. Smedley Title: Director, Environmental Engineerinq Attachments: 0 Yes F1No 6 G, 0 -3 4 0 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT Road NameApproval DISTRICT Matoaca MEE-nNG DATE: May 23, 2018 ROAD NAME CHANGE: Unnamed access road to Gary Buro, Way Vicinity Map: GARY BURO WAY Prom � Cft*6i?rf*w coulr� WS RESOLUTION RECOGNIZING THE SERVICE AND SACRIFICE OF OFFICER GARY J. BURG, CHESTERFIELD COUNTY POLICE DEPARTMENT WHEREAS, Officer Gary Jonathan Buro was born in New York in 1971, and served in the United States Marine Corp from 1990-1994, the Lantana Police Department, Lantana, Florida, from 1995-2000, and the New York City Police Department from 2000-2006; and WHEREAS, Officer Buro joined the Chesterfield County Police Department in 2006 and was a member of the 14th Pre -Certified Police Academy Class in February 2006; and WHEREAS, in 2006, while assigned to the Uniform Operations Bureau, South Midnight Shift, Officer Buro was protecting and serving the residents of Chesterfield County; and WHEREAS, on May 4, 2006, Officer Buro died from wounds sustained while answering a call for service for a domestic disturbance at a home in Chesterfield County; and WHEREAS, Officer Buro protected and served this community with honor and dignity, placing his life in danger to protect others; and WHEREAS, known for his outgoing personality and sense of duty, Officer Buro will be fondly remembered and greatly missed by his parents, Agnes and Ralph, his sister, Jennifer, his brother, Ralph, other family members, friends, and fellow officers; and WHEREAS, Officer Buro courageously gave his life in defense of a grateful community; and WHEREAS, the Chesterfield County Board of Supervisors wishes to memorialize the life and the sacrifice of Chesterfield County Police Officer Gary Buro. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, on behalf of the citizens of Chesterfield County, Virginia, does hereby honor the service and sacrifice of Officer Buro, by naming the access road into the Clover Hill Athletic Complex, "Gary Buro Way." AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to the family of Officer Buro and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. G, '10 a o 4,2 1:3 4 9XIOT4111111 0II 1 a:Siap 01.19 0. a 101 0.1 Page 1 of 2 Meeting Date: May 23, 2018 Item Number: 12.B.1.d. Subiect: Adopt Resolution to Authorize the Execution of a Virginia Department of Transportation and Chesterfield County Programmatic Project Administration Agreement for Revenue Sharing Projects County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested County Administrator, or Deputy County Department of Transportation (VDOT) Project Administration Agreement and providing the local match for revenue Summary of Information: to adopt a resolution authorizing the Administrators, to execute a Virginia and Chesterfield County Programmatic confirming the county's commitment to sharing projects. In 2012, the county executed a Programmatic Project Administration Agreement for revenue sharing projects. This agreement allowed the county to administer the preliminary engineering, right-of-way acquisition and construction phases of all revenue sharing projects. This agreement will expire June 30, 2018. Staff recommends the Board adopt the attached resolution (Attachment A) authorizing the County Administrator, or Deputy County Administrators, to execute a new programmatic agreement (Attachment B) and confirming the county's commitment to provide the local match for revenue sharing projects. Preparer: Jesse W. Smith Attachments: 0 Yes Title: Director of Transportation 1-1 No '10'0043 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The agreement will allow the county to administer all phases of revenue sharing projects for another three-year period (June 30, 2021) . Prior to the initial expiration date, an addendum to the agreement may be executed to extend the agreement for an additional three years (June 30, 2024). Recommendation: Staff recommends the Board adopt the attached resolution authorizing the County Administrator, or Deputy County Administrators, to execute a Virginia Department of Transportation (VDOT) and Chesterfield County Programmatic Project Administration Agreement and confirming the county's commitment to provide the local match for revenue sharing projects. PROGRAMMATIC PROJECT ADMINISTRATION AGREEMENT Revenue Sharing Projects WHEREAS, the County of Chesterfield is a recipient of Virginia Department of Transportation funds under various programs for transportation related projects; and WHEREAS, the Virginia Department of Transportation requires each locality, by resolution, to provide assurance of its commitment to funding its local share; and NOW, THEREFORE, BE IT RESOLVED, that the County of Chesterfield hereby agrees to provide its share of the total cost for preliminary engineering, right-of-way and construction of this project in accordance with the project financial documents. BE IT FURTHER RESOLVED THAT: The Board of the County of Chesterfield hereby grants authority for the County Administrator and Deputy County Administrators to execute project administration agreements, as well as other documents necessary for approved projects. Adopted: Attest: Janice Blakley, Clerk to the Board Dorothy A. Jaeckle, Chair The Board of Chesterfield, voted unanimously to adopt attached Resolution. Given under my hand this day of Janice Blakley, Clerk to the Board ATTACHMENT A 0,'().11 PROGRAMMATIC PROJECT ADMINISTRATION AGREEMENT Revenue Sharing Projects THIS AGREEMENT, made and executed in triplicate this day of , 20_, by and between the County of Chesterfield, Virginia, hereinafter referred to as the LOCALITY and the Commonwealth of Virginia, Department of Transportation, hereinafter referred to as the DEPARTMENT. WHEREAS, the LOCALITY may, in accordance with §33.2-357 of the Code of Virginia (1950), as amended (the Code), and Commonwealth Transportation Board (CTB) policy, submit application(s) for Revenue Sharing funding and may also administer projects approved for Revenue Sharing funding by the CTB; and WHEREAS, Appendix A documents the funding allocated to each Project and shall be developed and included as an attachment to this agreement. Such attachment may be amended, revised or removed or an additional Appendix A may be added as additional projects or funding is approved by the CTB and allocated to the LOCALITY to finance the Project(s) within the term of this Agreement without the need to execute an additional project administration agreement; and WHEREAS, current and future projects approved for Revenue Sharing funding by the CTB within the term of this agreement and subject to the terms and conditions specified herein shall be identified on a list which will be included as an attachment to this Agreement as Appendix B. Such attachment may be amended as additional projects are approved by the CTB and shall be signed by an authorized LOCALITY and VDOT official, without the need to execute an additional project administration agreement. If any active project with an existing agreement is incorporated herein, the original project agreement shall automatically terminate upon inclusion in this programmatic agreement of an updated Appendix A and an amended Appendix B to reflect that project; and WHEREAS, both parties have concurred in the LOCALITY's administration of the phase(s) of work for the respective Project(s) listed in the attachments in accordance with applicable federal, state and local laws and regulations and that the locality will certify compliance with those laws and regulations as prescribed by the Department. NOW THEREFORE, in consideration of the mutual premises contained herein, the parties hereto agree as follows: l . This agreement shall be effective for an initial period of THREE fiscal years (each year beginning July lst - June 30th) and may be extended by an addendum signed by each party for one additional term of THREE fiscal years unless a change in policy or the Code necessitates a change in terms and conditions before the term of this agreement shall have passed. This Agreement shall NOT extend beyond SIX fiscal years. In the event that a new agreement becomes necessary during the life of this Agreement, Appendix A and Appendix B may be incorporated within the new approved agreement upon mutual agreement by both parties. ATTACHMENT B page 1 of 5 011 2. The LOCALITY shall: a. Be responsible for all activities necessary to complete the noted phase(s) of each Project shown on the Appendix B and on the respective Project's Appendix A, except for activities, decisions, and approvals which are the responsibility of the DEPARTMENT, as required by federal or state laws and regulations or as otherwise agreed to, in writing, between the parties. b. Receive individual prior written authorization from the DEPARTMENT to proceed with each proj ect. c. Administer the Project(s) in accordance with guidelines applicable to state funded Locally Administered Projects as published by the DEPARTMENT. d. Provide certification by a LOCALITY official of compliance with applicable laws and regulations on the State Certification Form for State aid projects or in another manner as prescribed by the DEPARTMENT for each project included in Appendix B. e. Maintain accurate and complete records of each Project's development of all expenditures and make such information available for inspection or auditing by the DEPARTMENT. Records and documentation for items for which reimbursement will be requested shall be maintained for not less than three (3) years following acceptance of the final voucher on each Project. f. No more frequently than monthly, submit invoices with supporting documentation to the DEPARTMENT in the form prescribed by the DEPARTMENT. The supporting documentation shall include copies of related vendor invoices paid by the LOCALITY and also include an up-to-date Project summary and schedule tracking payment requests and adjustments. g. Reimburse the DEPARTMENT all Project expenses incurred by the DEPARTMENT if, due to action or inaction solely by the LOCALITY, the project becomes ineligible for state reimbursement, or in the event the reimbursement provisions of Section 33.2-348 or Section 33.2-331 of the Code, or other applicable provisions of state law or regulations require such reimbursement. h. Pay the DEPARTMENT the LOCALITY's matching funds for eligible Project expenses incurred by the DEPARTMENT in the performance of activities set forth in paragraph 3.a. i. Administer the Project in accordance with all applicable federal, state, and local laws and regulations. Failure to fulfill these obligations may result in the forfeiture of state -aid reimbursements. DEPARTMENT and LOCALITY staffs will work together to cooperatively resolve any issues that are identified so as to avoid any forfeiture of state -aid funds. j. If legal services other than those provided by staff counsel are required in connection with condemnation proceedings associated with the acquisition of Right -of -Way, the LOCALITY will consult the DEPARTMENT to obtain an attorney from the list of outside counsel approved by the Office of the Attorney General. Costs associated with outside counsel services shall be reimbursable expenses of the project. ATTACHMENT B page 2 of 5 -4 i ,12t .r k. For projects on facilities not maintained by the DEPARTMENT, provide, or have others provide, maintenance of the Project upon completion, unless otherwise agreed to by the DEPARTMENT. 3. The DEPARTMENT shall: a. Perform any actions and provide any decisions and approvals which are the responsibility of the DEPARTMENT, as required by federal or state laws and regulations or as otherwise agreed to, in writing, between the parties. b. Upon receipt of the LOCALITY's invoices pursuant to paragraph 21, reimburse the LOCALITY the cost of eligible Project expenses, as described in Appendix A. Such reimbursements shall be payable by the DEPARTMENT within 30 days of an acceptable submission by the LOCALITY. c. If appropriate, submit invoices to the LOCALITY for the LOCALITY's share of eligible Project expenses incurred by the DEPARTMENT in the performance of activities pursuant to paragraph 2.a. d. Audit the LOCALITY's Project records and documentation as may be required to verify LOCALITY compliance with applicable laws and regulations. e. Make available to the LOCALITY guidelines to assist the parties in carrying out responsibilities under this Agreement. 4. Appendix A identifies the specific funding sources for each Project under this Agreement, phases of work to be administered by the LOCALITY, and additional project -specific requirements agreed to by the parties. There may be additional elements that, once identified, shall be addressed by the parties hereto in writing, which may require an amendment to this Agreement. 5. If designated by the DEPARTMENT, the LOCALITY is authorized to act as the DEPARTMENT's agent for the purpose of conducting survey work pursuant to Section 33.2-1011 of the Code. 6. Nothing in this Agreement shall obligate the parties hereto to expend or provide any funds in excess of funds agreed upon in this Agreement or as shall have been included in an annual or other lawful appropriation. In the event the cost of a Project under this agreement is anticipated to exceed the allocation shown for such Project on the respective Appendix A, both parties agree to cooperate in providing additional funding for the Project or to terminate the Project before its cost exceeds the allocated amount, however the DEPARTMENT and the LOCALITY shall not be obligated to provide additional funds beyond those appropriated pursuant to an annual or other lawful appropriation. 7. Nothing in this agreement shall be construed as a waiver of the LOCALITY's or the Commonwealth of Virginia's sovereign immunity. 8. The Parties mutually agree and acknowledge, in entering this Agreement, that the individuals acting on behalf of the Parties are acting within the scope of their official authority and the Parties agree that neither Party will bring a suit or assert a claim against any official, officer, or employee ATTACHM T.. pale 3 y`,n. x of either party, in their individual or personal capacity for a breach or violation of the terms of this Agreement or to otherwise enforce the terms and conditions of this Agreement. The foregoing notwithstanding, nothing in this subparagraph shall prevent the enforcement of the terms and conditions of this Agreement by or against either Party in a competent court of law. 9. The Parties mutually agree that no provision of this Agreement shall create in the public, or in any person or entity other than parties, rights as a third party beneficiary hereunder, or authorize any person or entity, not a party hereto, to maintain any action for, without limitation, personal injury, property damage, breach of contract, or return of money, or property, deposit(s), cancellation or forfeiture of bonds, financial instruments, pursuant to the terms of this of this Agreement or otherwise. Notwithstanding any other provision of this Agreement to the contrary, unless otherwise provided, the Parties agree that the LOCALITY or the DEPARTMENT shall not be bound by any agreements between either party and other persons or entities concerning any matter which is the subject of this Agreement, unless and until the LOCALITY or the DEPARTMENT has, in writing, received a true copy of such agreement(s) and has affirmatively agreed, in writing, to be bound by such Agreement. 10. This agreement may be terminated by either party upon 30 days advance written notice. Eligible Project expenses incurred through the date of termination shall be reimbursed in accordance with paragraphs 21, 2.g, and 3.b, subject to the limitations established in this Agreement and Appendix A. Should the LOCALITY unilaterally cancel a project agreement, the LOCALITY shall reimburse the DEPARTMENT all state funds reimbursed and expended in support of the project, unless otherwise mutually agreed-upon prior to termination. THE LOCALITY and DEPARTMENT acknowledge and agree that this Agreement has been prepared jointly by the parties and shall be construed simply and in accordance with its fair meaning and not strictly for or against any party. THE LOCALITY and the DEPARTMENT further agree that should Federal -aid Highway funds be added to any project, this agreement is no longer applicable to that project and the applicable Appendix A shall be removed from this agreement and the Standard Project Administration Agreement for Federal - aid Projects executed for that project. THIS AGREEMENT, when properly executed, shall be binding upon both parties, their successors, and assigns. THIS AGREEMENT may be modified in writing by mutual agreement of both parties. IN WITNESS WHEREOF, each party hereto has caused this Agreement to be executed as of the day, month, and year first herein written. COUNTY OF CHESTERFIELD, VIRGINIA: Typed or printed name of signatory ATTACHMENT B page 4 of 5 'C Title Date Signature of Witness Date NOTE: The official signing for the LOCALITY must attach a certified copy of his or her authority to execute this agreement. COMMONWEALTH OF VIRGINIA, DEPARTMENT OF TRANSPORTATION: Chief of Policy Date Commonwealth of Virginia Department of Transportation Signature of Witness Date Attachments Appendix A (for each project covered under this Agreement) Appendix B (listing each project covered under this Agreement) ATTACHMENT B page 5 of 5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: may 23, 2018 Item Number: 12.B.2.a. I Subject: Approval of a Law Enforcement Mutual Aid Agreement between the Hanover County Sheriff's Office and Chesterfield County Police Department County Administrator's Comments: County Administrator: Board Action Requested: Authorize an updated version of the Law Enforcement Mutual Aid Agreement between the Chesterfield County Police Department and the Hanover County Sheriff's Office. Summary of Information: This Law Enforcement Mutual Aid Agreement is entered into between the Chesterfield County Police Department and the County of Hanover Sheriff's Office, pursuant to Va. Code § 15.2-1724 et seq., in order to establish and provide for cooperation in the furnishing of police services. This Agreement is an updated version of an existing Law Enforcement Mutual Aid Agreement and the modifications made in the attached Agreement account for organizational changes in the Chesterfield County Police Department. Preparer: Colonel Jeffrey S. Katz Attachments: 0 Yes [—� No Title: Chief of Police LAW ENFORCEMENT MUTUTAL AID AGREEMENT THIS AGREEMENT is entered into this day of 12018, by the HANOVER COUNTY SHERIFF, COLONEL DAVID R. HINES (the "Sheriff'), and CHESTERFIELD COUNTY, a political subdivision of the Commonwealth of Virginia, ("Chesterfield") by its duly authorized CHIEF OF POLICE, JEFFREY S. KATZ. WHEREAS, Virginia Code §§ 15.2-1724, 15.2-1730, 15.2-1730.1, and 15.2-1736, as amended, authorizes sheriffs and local governing bodies to enter into reciprocal agreements for cooperation in the furnishing of certain law enforcement services; and WHEREAS, the Chief of Police and Chesterfield County have determined that the provision of law enforcement aid across jurisdictional lines will increase their ability to preserve the safety and welfare of the entire area; and WHEREAS, it is deemed to be mutually beneficial to the counties of Chesterfield and Hanover to enter into an agreement concerning mutual aid with regard to law enforcement; and WHEREAS, the parties desire that the terms and conditions of Law Enforcement Mutual Aid be established. WITNESSETH: That for and in consideration of the mutual benefits to be derived by the counties of Chesterfield and Hanover from a Law Enforcement Mutual Aid Agreement (Agreement), the Sheriff of Hanover and the Chief of Police of Chesterfield covenant and agree, each with the other, as follows: 1. The Sheriff of Hanover and the Chief of Police of Chesterfield will endeavor to provide reciprocal law enforcement support within the capabilities available at the time the request for support is made and within the terms of this Agreement. 2. No party to this Agreement shall be liable to any other party for any loss, damage, personal injury or death to law enforcement personnel or equipment resulting from the performance of this Agreement, whether such occur within or outside the jurisdictional boundaries of the parties. 3. Requests for assistance pursuant to the terms and conditions of this Agreement shall be made by the Sheriff or designee, to the Chief of Police of Chesterfield, or designee. Such designees shall be identified by written notice from each party to the other and report to the Incident Commander of the requesting agency. 1 C' Q, a()S2 4. The requesting jurisdiction shall be responsible for maintaining a radio communications system for use by the requested jurisdiction. Each jurisdiction shall create and maintain a mutual aid implementation plan as part of their law enforcement or communications standard operation procedure manual. Use of the State Information Radio System (SIRS) as a link channel through the dispatch center for each jurisdiction shall constitute fulfillment of this requirement. 5. The Chief of Police and Chesterfield County shall create and maintain a mutual aid implementation plan consistent with this Agreement as part of the law enforcement standard operation procedure manual. 6. The services performed and expenditures made under this Agreement shall be deemed for public and governmental purposes and all immunities from liability enjoyed by the Chief of Police and Chesterfield County within their respective jurisdictions within its boundaries shall extend to participation in rendering assistance pursuant to this Agreement. It is understood that, for the purpose of this Agreement, the personnel of the responding party is rendering aid once it has entered the jurisdictional boundaries of the party receiving assistance. 7. Officers responding to this Agreement shall have all necessary authority to enforce the laws of the Commonwealth of Virginia and to perform the other duties of the law enforcement officer; such authority and all actions pursuant to this Agreement shall be in conformance of the Code of Virginia, §§15.2-1724, 15.2-1730, 15.2-1730.1 and 15.2-1736, including future amendments, and all other applicable laws and regulations. 8. This Agreement repeals and supersedes all previous written agreements or oral understandings relating to the provision of mutual law enforcement services. With the exception of those portions of other agreements and documents referred to herein, this Agreement represents the sole document regulating the provision of mutual law enforcement services, between the two parties. 9. This Agreement shall be effective from the date of execution, until terminated at any time by any party giving thirty (30) days written notice to that effect. 10. Any notice required by this Agreement shall be deemed effective if given by registered or certified mail, return receipt requested, to the other party at the addresses given below. Any notice to Chesterfield County shall be given to: Colonel Jeffrey S. Katz Chesterfield County Police Department P. O. Box 148 Chesterfield, VA 23832 Any notice to the Sheriff of Hanover shall be given to: 2 Colonel David R. Hines, Sheriff Hanover County Sheriff's Office P.O. Box 40 Hanover, VA 23069 The signatures and seals of the parties are set out below in acknowledgement of this Agreement. COLONEL JEFFREY S. KATZ Chief of Police of Chesterfield County (SEAL) COLONEL DAVID R. HINES Sheriff of Hanover County (SEAL) COMMONWEALTH OF VIRGINIA, COUNTY/CITY OF , to -wit: The foregoing instrument was acknowledged before me this day of , 20 by Colonel Jeffrey S. Katz, Chief of Police of Chesterfield County. My commission expires: Notary Public COMMONWEALTH OF VIRGINIA, COUNTY/CITY OF , to -wit: The foregoing instrument was acknowledged before me this day of 20 by Colonel David R. Hines, Sheriff' of Hanover County. My commission expires: 3 Notary Public CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: May 23, 2018 Item Number: 112.13.2.1b. Subject: Approval of a Law Enforcement Mutual Aid Agreement between the Powhatan County Sheriff's Office and Chesterfield County Police Department County Administrator's Comments: County Administrator:_ Board Action Requested: Authorize an updated version of the Law Enforcement Mutual Aid Agreement between the Chesterfield County Police Department and the Powhatan County Sheriff's Office. Summary of Information: This Law Enforcement Mutual Aid Agreement is entered into between the Chesterfield County Police Department and the County of Powhatan Sheriff's Office, pursuant to Va. Code § 15.2-1724 et seq., in order to establish and provide for cooperation in the furnishing of police services. This Agreement is an updated version of an existing Law Enforcement Mutual Aid Agreement and the modifications made in the attached Agreement account for organizational changes in the Chesterfield County Police Department and the Powhatan County Sheriff's Office. Preparer: Colonel Jeffrey S. Katz Attachments: 0 Yes � No Title: Chief of Police LAW ENFORCEMENT MUTUTAL AID AGREEMENT THIS AGREEMENT is entered into this day of 2018, by the POWHATAN COUNTY SHERIFF, BRADFORD W. NUNNALLY (the "Sheriff'), and CHESTERFIELD COUNTY, a political subdivision of the Commonwealth of Virginia, ("Chesterfield") by its duly authorized CHIEF OF POLICE, JEFFREY S. KATZ. WHEREAS, Virginia Code §§ 15.2-1724, 15.2-1730, 15.2-1730.1, and 15.2-1736, as amended, authorizes sheriffs and local governing bodies to enter into reciprocal agreements for cooperation in the furnishing of certain law enforcement services; and WHEREAS, the Chief of Police and Chesterfield County have determined that the provision of law enforcement aid across jurisdictional lines will increase their ability to preserve the safety and welfare of the entire area; and WHEREAS, it is deemed to be mutually beneficial to the counties of Chesterfield and Powhatan to enter into an agreement concerning mutual aid with regard to law enforcement; and WHEREAS, the parties desire that the terms and conditions of Law Enforcement Mutual Aid be established. WITNESSETH: That for and in consideration of the mutual benefits to be derived by the counties of Chesterfield and Powhatan from a Law Enforcement Mutual Aid Agreement (Agreement), the Sheriff of Powhatan and the Chief of Police of Chesterfield covenant and agree, each with the other, as follows: 1. The Sheriff of Powhatan and the Chief of Police of Chesterfield will endeavor to provide reciprocal law enforcement support within the capabilities available at the time the request for support is made and within the terms of this Agreement. 2. No party to this Agreement shall be liable to any other party for any loss, damage, personal injury or death to law enforcement personnel or equipment resulting from the performance of this Agreement, whether such occur within or outside the jurisdictional boundaries of the parties. 3. Requests for assistance pursuant to the terms and conditions of this Agreement shall be made by the Sheriff or designee, to the Chief of Police of Chesterfield, or designee. Such designees shall be identified by written notice from each party to the other and report to the Incident Commander of the requesting agency. 1 'G 355 4. The requesting jurisdiction shall be responsible for maintaining a radio communications system for use by the requested jurisdiction. Each jurisdiction shall create and maintain a mutual aid implementation plan as part of their law enforcement or communications standard operation procedure manual. Use of the State Information Radio System (SIRS) as a link channel through the dispatch center for each jurisdiction shall constitute fulfillment of this requirement. 5. The Chief of Police and Chesterfield County shall create and maintain a mutual aid implementation plan consistent with this Agreement as part of the law enforcement standard operation procedure manual. 6. The services performed and expenditures made under this Agreement shall be deemed for public and governmental purposes and all immunities from liability enjoyed by the Chief of Police and Chesterfield County within their respective jurisdictions within its boundaries shall extend to participation in rendering assistance pursuant to this Agreement. It is understood that, for the purpose of this Agreement, the personnel of the responding party is rendering aid once it has entered the jurisdictional boundaries of the party receiving assistance. 7. Officers responding to this Agreement shall have all necessary authority to enforce the laws of the Commonwealth of Virginia and to perform the other duties of the law enforcement officer; such authority and all actions pursuant to this Agreement shall be in conformance of the Code of Virginia, §§15.2-1724, 15.2-1730, 15.2-1730.1 and 15.2-1736, including future amendments, and all other applicable laws and regulations. 8. This Agreement repeals and supersedes all previous written agreements or oral understandings relating to the provision of mutual law enforcement services. With the exception of those portions of other agreements and documents referred to herein, this Agreement represents the sole document regulating the provision of mutual law enforcement services, between the two parties. 9. This Agreement shall be effective from the date of execution, until terminated at any time by any party giving thirty (30) days written notice to that effect. 10. Any notice required by this Agreement shall be deemed effective if given by registered or certified mail, return receipt requested, to the other party at the addresses given below. Any notice to Chesterfield County shall be given to: Colonel Jeffrey S. Katz Chesterfield County Police Department P. O. Box 148 Chesterfield, VA 23832 Any notice to the Sheriff of Powhatan shall be given to: P9 Colonel Bradford W. Nunnally, Sheriff Powhatan County Sheriff's Office P. O. Box 133 Powhatan, VA 23134 The signatures and seals of the parties are set out below in acknowledgement of this Agreement. COLONEL JEFFREY S. KATZ Chief of Police of Chesterfield County (SEAL) SHERIFF BRADFORD W. NUNNALLY Sheriff of Powhatan County COMMONWEALTH OF VIRGINIA, COUNTY/CITY OF , to -wit: (SEAL) The foregoing instrument was acknowledged before me this day of Chesterfield County. 2Q , by Colonel Jeffrey S. Katz, Chief of Police of My commission expires: COMMONWEALTH OF VIRGINIA, COUNTY/CITY OF , to -wit: Notary Public The foregoing instrument was acknowledged before me this day of ,20-, by Sheriff Bradford W. Nunnally, Sheriff of Powhatan County. My commission expires: 3 Notary Public {`+1.,> l h!�d ��...�t�'i 0..7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: May 23, 2018 Item Number: 12.B.2.c. Subject: Approval of Agreement for Mutual Aid Fire and Rescue Services Among Designated Central Virginia Localities County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to authorize Fire Chief Edward L. Senter, Jr. to execute the attached agreement for mutual aid fire and rescue services. Summary of Information: Chesterfield County Fire and EMS presently has multiple mutual aid agreements within the region. The existing agreements are dated and inconsistent amongst the region. Working through the Central Virginia Fire Chief's Association one standardized mutual aid agreement has been developed and endorsed by each of the Fire Chiefs in the region. The new regional agreement clarifies requesting processes, agency obligations, performance expectations, and liability concerns. This document does not change how business is conducted, but rather provides for consistency across the region and eliminates the need to maintain multiple different agreements between individual localities. Preparer: Edward L. Senter, Jr. Title: Fire Chief Attachments: ■ Yes No AGREEMENT FOR MUTUAL AID FIRE AND RESCUE SERVICES Among Designated Localities in Central Virginia This Agreement is made and entered into this XXX day of XXX, 2018, by and among the cities of Colonial Heights, Hopewell, Petersburg and Richmond, the counties of Amelia, Caroline, Charles City, Chesterfield, Cumberland, Dinwiddie, Goochland, Hanover, Henrico, King and Queen, King William, New Kent, Powhatan, Prince George, and Sussex, the Richmond Ambulance Authority, the Capital Regional Air Commission, the Defense Supply Center Richmond, Fort A. P. Hill, and Fort Lee, all within the Commonwealth of Virginia, if executed on the appropriate page (page 4) of this Agreement. WHEREAS, the fire and rescue departments/agencies of the parties hereto perform fire and rescue services within their specified service areas and territories in the Central Virginia region of the Commonwealth of Virginia; WHEREAS, the parties hereto desire to secure to each other the benefits of mutual aid in situations involving fire and rescue services (including emergency medical services); and WHEREAS, the parties hereto are authorized to enter into this agreement by §§ 27-1 et seq., and § 44-146.20, Code of Virginia, 1950, as amended; NOW, THEREFORE, it is mutually agreed as follows: A. When one of the parties to this Agreement requests aid for a situation within its service area involving fire and rescue (including emergency medical) services from another party to this Agreement, that requested party may dispatch, when available, the requested equipment and personnel to aid in the situation. Requests for aid may be made and received directly by and from the representatives of the fire and rescue service departments/agencies for the parties to this Agreement. The rendering of assistance under the terms of this Agreement shall not be mandatory, but the party receiving the request for aid shall immediately inform the requesting department/agency if, for any reason, assistance cannot be rendered. B. Any dispatch of equipment and personnel pursuant to this Agreement is subject to the following conditions: (1) Any request for aid hereunder shall include a statement of the amount and type of equipment and personnel requested, and shall specify the location to which the equipment and personnel are to be dispatched. However, the amount and type of equipment and the number of personnel to be furnished shall be determined by a representative of the requested responding department/agency. (2) The personnel of the requested responding department/agency shall report to the officer in charge of the requesting department/agency at the location to which the equipment is dispatched, and shall be subject to the orders and direction of that official. �'i''Ci441)10 6 0 However, the requested responding agency reserves the right to follow its own safety guidelines while complying with incident objectives. Personnel of the requested responding agency shall continue to be subject to the applicable rules of conduct, regulations, and policies of their own jurisdiction while acting pursuant to this Agreement. (3) The personnel and equipment of the requested responding department/agency shall be released by the requesting department/agency when the services of the requested responding departrment/agency are no longer required or when the requested responding department/agency is needed within the area for which it normally provides services. (4) Responses and/or services shall be provided as detennined at the time of need and/or as pre -arranged for certain response areas (i.e. automatic responses). C. Each party to this Agreement waives any and all claims against all the other parties which may arise out of the parties' actions outside of their respective jurisdictions under this Agreement. Nothing in this Agreement is intended or shall be construed to require any party to indemnify and save harmless the other parties to this Agreement from claims by third parties for property damage or personal injury which may arise out of the activities of the other parties. D. All equipment used by the requested responding department/agency in carrying out this Agreement shall, at the time of action hereunder, be owned by the requested responding department/agency; and all personnel acting for the requested responding fire and rescue department/agency under this Agreement shall, at the time of such action, be employees or volunteer members of the requested responding department/agency. E. Actions taken and expenditures made pursuant to this Agreement shall be deemed conclusively to be for a public and governmental purpose and all of the immunities from liability enjoyed by a party when acting through its fire fighters or emergency medical technicians for a public or governmental purpose within its territorial limits shall be enjoyed by it to the same extent as when such party is so acting, under this Agreement, beyond its territorial limits. The personnel of any party to this Agreement, when acting hereunder, or under other lawful authority, beyond the territorial limits of their jurisdictions, shall have all of the inununities from liability and exemptions from laws, ordinances and regulations, enjoyed by them while performing their respective duties within the territorial limits of their jurisdictions. F. All services provided by a party under this Agreement shall be performed without monetary compensation for the first twelve hours of service. If the performance of services exceeds twelve hours, the requesting department/agency receiving such services agrees to reimburse the requested responding department/agency for the entire replacement cost of specialized extinguishing agents, materials, and/or other- expendable consumer supplies not covered in standing agreements, which are used by the requested responding department/agency 2 3 in providing firefighting, emergency -rescue, or other disaster services within the requesting department/agency's jurisdiction. G. All salaries, pensions, health insurance, disability protection, worker's compensation, death benefits, and other benefits provided to employees of the parties to this Agreement, as well as to all volunteer members who respond, shall apply to the services performed by those employees or volunteer members under this Agreement outside their respective jurisdictions. H. This Agreement rescinds and supersedes all previous written agreements and oral understandings relating to the provision of mutual aid for fire and rescue and emergency medical services between and among the parties. This Agreement is not intended to rescind or supersede any automatic mutual aid agreements or financial agreements for fire and rescue and emergency medical services between and among the parties. I. Any of the parties hereto may withdraw from this Agreement by giving thirty (30) days written notice to that effect to the other parties at the addresses shown on the signature pages. Any notice shall be effective if given by registered or certified mail, return receipt requested, or by other receipted delivery. This Agreement shall remain in effect until superseded, amended, or rescinded in writing by one or more participating signatory parties. However, it shall remain in effect for all remaining signatory parties unless or until it is terminated in writing by the remaining parties. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK QOn) COMMONWEALTH OF VIRGINIA: CITY/COUNTY OF: CHESTERFIELD COUNTY By: _ Name Title: XXXXX County Administrator Address for Notice: XXXXXX The foregoing instrument was acknowledged before me this day of 20_, by Joseph P. Casey, as County Administrator of THE COUNTY OF XXX, VIRGINIA, a political subdivision of the Commonwealth of Virginia, on behalf of the County. My Commission Expires: Notary Registration No.:_ Contents Approved: XXX Fire Chief FORM & CORRECTNESS APPROVED: XXX XXX County Attorney 4 C,03063 (b] • *1111 , i • E ' R • • D. Nil Page 1 of 1 Meeting Date: May 23, 2018 Item Number: 12.B.3.a. Subject: Transfer of $1,100 from the Midlothian District Improvement Fund to the Police Department for Police/Traffic Coverage at the Bon Air Historical Society's Victorian Day Parade County Administrator's Comments: County Administrator: Board Action Requested: Transfer of $1,100 from the Midlothian District Improvement Fund to the Police Department for police/traffic coverage at the Bon Air Historical Society's Victorian Day Parade. Summary of Information: Vice Chairman Haley is requesting the Board to transfer $1,100 in Midlothian District Improvement Funds to the Police Department to cover costs associated with off-duty police officers used for traffic control during the Bon Air Historical Society's Victorian Day Parade on May 12, 2018. It is legally appropriate to use public funds to provide traffic control for this event under Va. Code § 15.2-953B, since the Bon Air Historical Society is a non- profit organization that was formed to commemorate the historic settlement of the Bon Air community in the 19th century. Preparer: Meghan Coates Title: Director, Budget & Management 0425:112415.1 Attachments: F-1 Yes 0 No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of I AGENDA 174 Meeting Date: May 23, 2018 Item Number: 12.B.3.b. Subject: Transfer $6,000 from the Matoaca District Improvement Fund to the Parks and Recreation Department to Purchase and Install Scoreboards on Fields One and Two at the Manchester High School Athletic Complex County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested District Improvement Fund to the Parks and install scoreboards on fields one Athletic Complex. Summary of Information: to transfer $6,000 from the Matoaca and Recreation Department to purchase and two at the Manchester High School Supervisor Elswick has requested the Board to transfer $6,000 from the Matoaca District Improvement Fund to the Parks and Recreation Department to purchase and install scoreboards on fields one and two at the Manchester High School athletic complex. The purchase and installation of each scoreboard will be $3,000. This request was originally made by Chesterfield Little League. While the Board is not permitted to donate public funds to the Chesterfield Little League, the Board can transfer public funds to the Department of Parks and Recreation to purchase and install scoreboards since this is a capital improvement to County property. The purchase must be made by the Parks and Recreation Department in accordance with the Virginia Public Procurement Act and County purchasing policies. Preparer: Meghan Coates Title: Director Budget and Management 0425:112450.1 Attachments: Yes ■ No # -3, ot 3 5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Pagel of Meeting Date: May 23, 2018 Item Number: 12.13.3.c. Subject: Streetlight Cost Approval to Install a Streetlight in the Vicinity of 4271 Daniels Street and Transfer of Bermuda District Improvement Funds to Streetlights to Fund the Project County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of a streetlight installation in the Bermuda District and authorize the transfer of District Improvement Funds to Streetlights to fund this project. Summary of Information: Requests for streetlights, from individual citizens or civic groups, are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Energy for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; and 2. A petition is required which must be signed by 75 percent of the residents within 200 feet of the proposed light and shall include a majority of the homeowners living at the proposed locations. CONTINUED NEXT PAGE Preparer: Scott Q. Smedley Title: Director, Environmental Engineering Attachments: ■ Yes No # 0 C6ESTERFIELD C0111iITT '-60'IOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Cost quotations from Dominion Energy are valid for a period of 60 days. The Board, upon presentation of the cost quotation, may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Energy to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. Approval of this installation will result in an annual general fund expenditure increase of $98.97 in streetlight electrical costs. BERMUDA DISTRICT: • In the Chester Subdivision In the vicinity of 4251 Daniels Street Cost to install one streetlight: $827.06 (Design Cost: $435.00) Location is not an intersection C)O()O (C 7 STREETLIGHT REQUEST Bermuda District Request Received: Estimate Received: NAME OF REQUESTOR: Ms. Cindy O. Smith ADDRESS: 4260 Daniels Street Chester, VA 23831 REQUESTED LOCATION: July 28, 2017 Requested: August 1, 2017 May 3, 2018 Outstanding: 275 In the Chester subdivision In the vicinity of 4251 Daniels Street Cost to install streetlight: $827.06 POLICY CRITERIA: Intersection: Qualified Petition: Qualified Estimate Days Estimate Requestor Comments: "There is currently one streetlight working on Daniels Street. At night it is pitch black on most of the entire area and this poses a safety hazard." 141�! !- �R-Vt May 23, 2018 This map is a copyrighted product of This map shows citizen requested the Chesterfield County GIS Office- streetlight installations in relation to existing streetlights. Streetlight Legend existing light requested light 810 405 0 810 Feet PTOd"d E} Cftssi?rWd CDUnty G13 ac,00,09 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 y AGENDA B� 9 Meeting Date: May 23, 2018 Item Number: 12.B.3.d. Subject: Transfer $5,000 from the Bermuda District Improvement Fund to the Parks and Recreation Department to Construct a Fenced Enclosure at Goyne Park as a Portion of the Development of a Dog Park County Administrator's Comments: County Administrator: Board Action Requested: Transfer $5,000 from the Bermuda District Improvement Fund to the Parks and Recreation Department to construct a fenced enclosure at Goyne Park as a portion of the development of a dog park. Summary of Information: Chairman Jaeckle has requested the Board transfer $5,000 from the Bermuda District Improvement Fund to the Parks and Recreation Department to construct a fenced enclosure at Goyne Park as a portion of the development of a dog park. The Board can transfer funds to a County department to construct areas such as the dog park which improves public property. The $5,000 must be transferred to the Parks and Recreation Department and the department must hire the landscaping contractor in accordance with the Public Procurement Act and must pay the contractor directly. Preparer: Meghan Coates Title: Director of Budget and Management 0425:112458.1 Attachments: ❑ yes ■ No # 0 7 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2018 Item Number: 12.B.4.a. Subject: Set a Public Hearing to Consider Amendments to the County Code to Provide for Lifetime Dog Licenses County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to set a public hearing for June 27, 2018, to consider amendments to the County Code pertaining to the cost and availability of lifetime dog licenses. Summary of Information: The county is required by state code to have a dog license fee, which is currently either $7 or $5 depending upon whether the animal has been spayed or neutered. State code was amended allowing localities to issue a lifetime dog license. Staff is proposing a change to the county ordinance to allow a lifetime dog license at a cost of $10, consistent with regional peers. Rabies vaccinations performed by local veterinarians will continue to be communicated to the county and monitored. No change is proposed relative to the fee structure for kennel licenses, which continue on an annual basis. This change is a customer service improvement and reduces administrative burden on the Treasurer. The fee structure change will not affect the enforcement functions of Animal Services and will result in minimal impact to county revenues. other minor changes to the applicable ordinances have been made to ensure consistency with the state enabling legislation and to account for dog owners who have already acquired a dog license for the current calendar year. Accordingly, the Board is requested to set a public hearing for June 27, 2018, on the attached changes to the County Code. Preparer: Col. Jeffrey S. Katz Title: Chief of Police Attachments: 0 Yes F-1 No # AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 4-29, 4-31, 4-34, 4-35, 4-36, 4-37 AND 4-38, RELATING TO LIFETIME DOG LICENSES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 4-29, 4-31, 4-34, 4-35, 4-36, 4-37 and 4-38, of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as, follows: Sec. 4-29. - Unlawful acts; penalties. (a) The following shall be unlawful acts and constitute class 4 misdemeanors: (1) License application: For any person to make a false statement in order to secure a dog license to which he is not entitled. (2) License tax: For any dog owner to fail to pay the license tax required by this chapter_ for-thy�-r- in we"�,due. In addition, the court may order confiscation and the proper disposition of the dog. 000 DIVISION 2. - DOG LICENSES Sec. 4-31. - What dog license shall consist of. A dog license shall consist of a license receipt and a metal tag. The tag shall be stamped or permanently marked to show the name "Chesterfield County," the sex of the deg, the date it was issued the ealendar- year- f .. whieh it was is a and the serial number. The dog license issued pursuant to this division is provided for the lifetime of the dog. Such license shall be valid only as long as the animal's owner resides in the county and the animal's rabies vaccination is kept current. Sec. 4-34. - Effect of dog not wearing collar as evidence. Any dog not wearing a collar bearing a current license tag of the p,.oper- ealen of y shall be deemed to be unlicensed and in any proceedings under this article the dog's owner shall have the burden of proving that the dog has been licensed, or was not required to wear a tag at the time. Sec. 4-35. - How to obtain license. 1313:112407.14 0 C1 J 0 7 2 Any county resident may obtain a dog license by making oral or written application to the treasurer, accompanied by the amount of license tax and a current certificate of vaccination showing that the dog has been vaccinated or inoculated against rabies by a currently licensed veterinarian or currently licensed veterinarian technician who was under the immediate and direct supervision of a licensed veterinarian on the premises. The treasurer shall only have authority to license dogs of resident owners and may require information to this effect from any applicant. Upon receipt of proper application and current certificate of rabies vaccination, the treasurer shall issue a license tag and a license receipt to the applicant on which he shall record: (i) the owner's name and address; (ii) the date of payment; (iii) the period the ye for which issued; (iv) the tag's serial number; and (v) whether the license is for a male, female, or spayed neutered unsexed dog or kennel. The treasurer shall retain the information received; and make it available for ape„ to the public inspection for the period during which the license is valid. The treasurer may establish substations in convenient locations in the county and appoint agents for the collection of the license tax and issuance of the license. Sec. 4-36. - License taxes—Amounts; exception. (a) The following license taxes are hereby levied: (1) Dogs Male of female dog: $10.00 $7700. (2) Unsexed male of female deg: $5.00 upen pr-esetilation of a veter-inar-ian's eeftifie statement the eefti f .; g +h.,+ the ,dog ; unsexed. 21 x-) Kennel: For between four and 20 dogs, $25.00 per license tax es. (3Z(4) Kennel: For between 21 and 50 dogs, $35.00 per license tax Year. (b) No license tax shall be levied on any dog that is (i) trained and serves as a guide dog for a blind person; (ii) trained and serves as a hearing dog for a deaf or hearing impaired person; or (iii) trained and serves as a service dog for a mobility -impaired person or otherwise disabled person. As used in this section, "hearing dog," "mobility -impaired person," "otherwise disabled person," and "service dog" have the same meanings as defined in Virginia Code § 51.5-40.1, as amended. (c) The fee for a duplicate license tag for any dog shall be $1.00. Sec. 4-37. - Same—When payable. (a) The owner of any dog four months old or older shall pay the license tax immediately. Failure to bav the license tax within 30 days after the dog has reached the _age of four months, or within 30 days after an _owner acquires a dog four months of age or older shall constitute a violation of section 4-29(a)(2). (b) Owners holding current dog license tags for calendar year 2018 may use such tags until January 31, 2019, without penalty. if a ,d b „ s fur- ,,, +hs of aneor- mem into the possession of any per -son between January 1 and Oeteber- 31 of any yeaf, the lieense Iffli fe the euff ent lieense tax year- shall be paid immediately. 1313:112407.14 AG, 'v() 4 (c) For purposes of the kennel license tax, the license tax year shall begin on January 1 and end on December 31. The license tax for each license tax year shall be paid not later than January 31. if a dog beeemes fetif months of age or- eomes ii4o the possession of any per -son between Novembef 1 and Deeember- 31 of any year-, the fieense tax for- the next lieense twx year- shall be paid immediately and the lieense shall be valid fFom the date of pur-ehase. Sec. 4-38. - Same—Payment subsequent to summons. If a person pays the license tax after receiving a summons to appear before a court for failure to do so as within the ti o required he shall not be relieved from any penalties. Secs. 4-40-4-50. - Reserved. (2) That this ordinance shall become effective immediately upon adoption. 1313:112407.14 OG, 0 7. 1749 CHESTERFIELD COUNTY BOARD OF SUPERVISORS 4GENDA Page 1 of 1 Meeting Date: May 23, 2018 Item Number: 12.B.4.b. Subiect: Set a Public Hearing to Consider Adoption of an Ordinance Relating to Regulations for Massage Clinics and Licensed Massage Therapists County Administrator's Comments: County Administrator: Board Action Requested: Set a public hearing for June 27, 2018, to consider an ordinance to amend the Code of the County of Chesterfield, 1997, relating to regulations for massage clinics and licensed massage therapists. Summary of Information: The ordinance amendments adopting County Code Sections 15-91 - 15-101 (see attached) will define and regulate Massage Clinics and Licensed Massage Therapists. Among other things, the ordinance will allow inspections of Massage Clinics by both the Chesterfield County Health Department and Police Department to ensure they are operating in a safe manner for the patrons of the business. It will also regulate the locations that massages may be administered in the County and regulate who may perform the massage. Finally, the ordinance will make unlawful any sexual contact between the therapist and the patron during a massage session. In 2012 the Board of Supervisors repealed a previous County ordinance that regulated and licensed Massage Clinics and required the business to pay a fee for a permit. At the time, it was believed that County regulation was no longer necessary because Massage Therapists are licensed by the Commonwealth of Virginia. This ordinance does not propose implementing a county permit nor does it propose charging any fees to the Massage Clinics or Therapists. Preparer: Col. Jeffrey Katz Attachments: 0 Yes Title: Chief of Police F-1 No # 000075 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (Continued) The genesis of this ordinance request is that there have been reports that some Massage Clinics in the County have been performing massages where there has been inappropriate contact of a sexual nature by either the massage therapist or the patron of the clinic. The Police Department believes that this type of behavior is a danger and threat to the safety of the community. The ordinance would help to ensure a healthy environment for patrons. Business associations and licensed massage therapist businesses have been consulted as part of this proposed ordinance and have expressed their support. Staff recommends that the Board set a public hearing to consider the attached ordinance amendments. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY ENACTING SECTIONS 15-91 THROUGH 15-101 RELATING TO REGULATIONS FOR MASSAGE CLINICS AND LICENSED MASSAGE THERAPISTS AND PROVIDING FOR A PENALITY FOR VIOLATION THEREOF BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 15-91 through 15-101 of the Code of the County of Chesterfield, 1997, as amended, are enacted to read as follows: CHAPTER 15 REGULATED OCCUPATIONS AND SERVICES EO ARTICLE V. ADMINISTRATION OF MASSAGE FOR CONSIDERATION Sec. 15-91. Definitions. For this article, the following words and phrases shall have the following meanings: Barber shop: An establishment which provides one or more of the following services in exchange for consideration: hair care, makeovers, facials, manicures, pedicures, or body waxing. Beauty salon: An establishment which provides one or more of the following services in exchange for consideration: hair care, skin care, makeovers, facials, manicures, pedicures or body waxing. Care facility: A hospital, nursing home, convalescent care facility, assisted living facility, life care facility, or group care facility. Chief of police: The Chesterfield County Police Chief or his designee. Client: A person receiving a massage. Consideration: Anything of value given in exchange for services rendered, including, but not limited to, money, goods, services or advertising. Health club: An establishment which provides health and fitness equipment and programs for its client's use in exchange for any form of consideration. A health club may be Located in a hotel or motel but not in a guest room in a hotel or motel. Licensed massage therapist: Any person who administers a massage to a client in exchange for consideration, and who has qualified as a licensed massage therapist pursuant to the requirements of Code of Virginia, §§ 54.1-3000 and 54.1-3029, as amended. Massage: The treatment of soft tissues for therapeutic purposes by the application of massage and body work techniques based on the manipulation or application of pressure to the muscular structure or soft tissues of the human body. Massage shall not include the diagnosis or treatment of illness or disease or a service or procedure for which a license to practice medicine, nursing, chiropractic therapy, physical therapy, occupational therapy, acupuncture or podiatry is required by law. Massage shall also not include placing hands on, touching, or fondling the sexual or genital parts of another or exposing one's sexual or genital parts to any other person. Massage clinic: A fixed place of business where a licensed massage therapist gives a client a massage. A massage clinic shall either be free-standing or located within a health club, tanning salon, hotel or motel (but not in a guest room in a hotel or motel), beauty salon, barbershop or within a public university, public college, or post -secondary school that is approved by the State Council of Higher Education for Virginia. Massage clinic operator: The person who is responsible for the day-to-day operation of the clinic. The massage clinic operator need not qualify as a licensed massage therapist if he or she does not intend to administer massage. Public gathering: Any event occurring in the county that is open to the general public and involves more than 50 persons. Seated massage: A massage of the upper body or feet when the client is fully clothed and seated in a chair. Sexual or genital parts: The genitals, pubic area, buttocks or anus of any person and the breasts of a female person. Tanning salon: An establishment which has as its primary business the provision of tanning services in exchange for consideration. Sec. 15-92. Persons who may perform a massage for compensation. No person shall administer or perform, or permit to be administered or performed, a massage in exchange for consideration in or upon any premises within the county unless: (a) The massage is performed for medical, relaxation, remedial or hygienic purposes; and (b) The person performing the massage is a licensed massage therapist. 007 Sec. 15-93. Exclusions to Section 15-92. Section 15-92 shall not apply to massages administered for medical, relaxation, remedial or hygienic purposes by: (a) A physician, surgeon, chiropractor, osteopath or physical therapist duly licensed by the Commonwealth of Virginia; (b) A licensed nurse acting under the prescription or direction of any such physician, surgeon, chiropractor, osteopath, or physical therapist; (c) A licensed massage therapist acting on the premises of any such physician, surgeon, chiropractor, osteopath or physical therapist and under his prescription or direction; or (d) A student of massage therapy enrolled in a course of instruction for massage therapy at a public university, public college, or post -secondary school that is approved by the State Council of Higher Education for Virginia, provided also that the massage is performed as part of a course of instruction for massage therapy at a massage clinic and that a licensed massage therapist is present in the room at all times with the massage therapy student. In addition, Section 15-92 shall not apply to barber shops or beauty salons in which massage is given to the scalp, face, neck or shoulders only. Sec. 15-94. Permissible locations for massage. A licensed massage therapist may give a massage in the county only at the following locations and under the following conditions: (1) At a permitted massage clinic; (2) At the regular place of business, not located in a residence, of the client during the regular hours of such business; provided, that a licensed massage therapist may only give a seated massage at such location; (3) At a care facility; (4) At a public gathering, provided that a licensed massage therapist may only give a seated massage at such location; (5) Except as otherwise prohibited by this article, at a client's residence; and (6) At a licensed massage therapist's home provided that the therapist meets the requirements of a home occupation as set forth in chapter 19.1 of the County Code. 3 Q,,1111-11 0 07 11) Sec. 15-95. Display of certificate. Each licensed massage therapist shall post his or her current license issued by the state board of nursing in a public area at the massage clinic premises. If the licensed massage therapist is giving a massage at a location permitted by Section 15-94 other than a massage clinic, the therapist shall have the current license, or a copy, in his or her possession at the location. Sec. 15-96. Individual health requirements. (a) No massage clinic operator or licensed massage therapist shall be permitted to give a massage or come in contact with a client unless the operator or licensed massage therapist shall be free of any contagious or communicable disease. The director of public health or his designee may, for cause, prohibit an operator or licensed massage therapist from giving a massage unless and until the person provides a certificate from a licensed physician that the person has been examined within the previous ten days and found to be free of all contagious or communicable diseases. (b) No massage clinic operator or licensed massage therapist shall knowingly serve any client infected with any fungus or other skin infection, nor shall a massage be performed on any client exhibiting skin inflammation or eruption, unless a licensed physician has certified that any such person may be safely served and has prescribed any necessary conditions on the service. Sec. 15-97. Necessary facilities for a Massage Clinic. (a) Each massage clinic shall have and maintain the following facilities or equipment in a clean, sanitary and remarkable condition: (1) Equipment for disinfecting and sterilizing non -disposable instruments and materials if used in performing massage. (2) Hot and cold water and soap, which shall be provided at all times. (3) Towels and linens for each of the clinic's clients or each client receiving massage services. Common use of towels or linens shall not be permitted. (4) A custodial service sink located in the building in which the massage clinic quarters are located. (b) Each massage clinic operator shall maintain any walls, ceilings, floors, pools, showers, bathtubs, steam rooms and any other physical facilities for the clinic in good repair and in a clean and sanitary condition. Any heat, steam or vapor rooms or cabinets shall be cleaned each day the clinic is in operation. Bathtubs shall be thoroughly cleaned after each use. (c) Massage tables, bathtubs, shower stalls and steam or bath areas shall have nonporous surfaces which may be readily disinfected. 4 Sec. 15-98. Unlawful acts. (a) It shall be unlawful for a massage clinic operator or a licensed massage therapist to: (1) Place hands upon, to touch with any part of the operator's or therapist's body, to fondle in any manner, or to massage a sexual or genital part of a client; (2) Expose the operator's or therapist's sexual or genital parts or any portion thereof to a client; (3) Expose the sexual or genital parts or any portion thereof of a client; or (4) Fail to conceal with a fully opaque covering the sexual or genital parts of the operator's or therapist's body while in the presence of a client. (b) It shall be unlawful for a client to: (1) Place hands upon, to touch with any part of the client's body, to fondle in any manner, or to massage a sexual or genital part of an operator or a therapist; (2) Expose the client's sexual or genital parts or any portion thereof to an operator or therapist; (3) Expose the sexual or genital parts or any portion thereof of an operator or therapist; or (4) Fail to conceal with a fully opaque covering the sexual or genital parts of the client's body while in the presence of an operator or a therapist. (c) It shall be unlawful for any person to: (i) solicit, command, entreat or otherwise attempt to persuade any person to commit any of the acts listed in this section, (ii) offer to commit any of the acts listed in this section, or (iii) agree to participate in any of the acts listed in this section. Sec. 15-99. Massage clinic operator and licensed massage therapist responsibilities. The massage clinic operator shall be responsible for maintaining the premises in accordance with this article's requirements and for ensuring that all agents and employees comply with this article's requirements. No massage clinic operator shall allow on his premises any activity or behavior prohibited by the laws of the United States, the Commonwealth of Virginia, or this county, and no licensed massage therapist shall engage in any such behavior. 00006- 5 Sec. 15-100. Inspection and enforcement. This article shall be enforced by the police department and the health department. Further, these departments may inspect those areas of each massage clinic which are open to the public for the purpose of determining compliance with this article. Inspections shall be made at reasonable times and in a reasonable manner. Sec. 15-101. Penalties. Any person who violates this article shall, in addition to being subject to the provisions of any other applicable ordinance or statute, be guilty of a misdemeanor and, upon conviction, shall be punished by a fine not exceeding $1,000.00 or by confinement in jail for a period not exceeding one year, either or both. Secs. 15-102 to 15-120. Reserved. (2) That this ordinance shall become effective immediately upon adoption. 1928:112285.1 003082 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 4 Meeting Date: May 23, 2018 Item Number: 12.B.4.c. Subject: Set Public Hearing Date to Consider the FY2019-FY2024 Secondary Road Six - Year Improvement Plan and FY2019 Secondary Road Improvement Budget County Administrator's Comments: County Administrator: Board Action Requested: Set June 27, 2018, as the date to hold a public hearing to consider: FY2019- FY2024 Secondary Road Six -Year Improvement Plan and FY2019 Secondary Road Improvement Budget. Summary of Information: FY2019-FY2024 Secondary Road Six -Year Improvement Plan State statute requires the Board of Supervisors to update, every two years, jointly with the Virginia Department of Transportation (VDOT) , a six-year plan identifying improvements that are anticipated to be made to the secondary road system in the county. The recommended FY2019-FY2024 Secondary Six -Year Plan has been developed by VDOT and staff based on projected revenues of approximately $1.11 million per year, plus $22,000 which must be used for hard surfacing unpaved roads. A summary of the proposed Plan is shown on Attachment A. (Continued on next page) Preparer: Jesse W. Smith Preparer: Meghan Coates Attachments: 0 Yes Title: Director of Transportation Title: Director of Budget and Management 1-1 No tG0083 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 4 AGENDA Summary of Information: (continued) Staff recommends the following four projects be added to the Plan: • Hull Street Road/Spring Run Road Intersection Improvement: This project is funded with regional Congestion Mitigation and Air Quality funds, of which $114,781 requires a $28,695 match. Secondary funds are being proposed for the match. • Upton Road Extension: This road extension will provide a permanent access solution for the existing Reedy Branch subdivision. • Pedestrian Tunnels Inspection Report: This study will assess the condition of the pedestrian tunnel crossings on Woodlake Village Parkway and identify any necessary repairs. • Pedestrian Tunnel Repairs: This cost center will provide a funding source for repairs to pedestrian tunnels. The first tunnel repair is proposed for Woodlake Village Parkway at West Shore., Staff is recommending that all revenue sharing projects be included in the Plan. The Plan includes a cost center with funding that may be used as contingency for the revenue sharing projects. The following anticipated FY19 revenue sharing projects are recommended to be added to the Plan: • Old Centralia Road (Route 10 - Thomas Dale High School) Sidewalk • Woolridge Road Extended (old Hundred Road to Route 288) In order to accelerate projects, staff proposes to manage the associated design, right-of-way acquisition and construction activities for the new projects added to the Plan. As a result, a VDOT/County design/right-of- way/construction agreement, similar to those the county has executed in the past, will be necessary. Under the terms of the agreement, the county will perform the various activities and be reimbursed by VDOT. Staff recommends the Board authorize the Chairman of the Board, County Administrator, and Procurement Director to proceed with the necessary tasks required for the administration of the projects. Unpaved Secondary Roads The Code of Virginia requires that approximately 5% of statewide secondary construction funds is set aside for the paving of unpaved roads. These funds are then distributed among localities proportionately based on the number of miles of unpaved roads carrying over 50 vehicles per day (vpd) in each locality. Approximately $22,000/year has been allocated to the Plan specifically for hard surfacing unpaved roads. Scottwood Road is scheduled for paving in 2020. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 4 AGENDA Summary of Information: (continued) Rural Addition For localities that meet certain criteria, VDOT allows 50-o of secondary road construction funds, up to a maximum of four years of allocations, to be used towards upgrading qualifying non -state standard roads so that they can be accepted into the state road system as a rural addition. Under the rural addition program, VDOT will pay the road construction costs. The county, or others, must pay right-of-way acquisition and utility adjustment costs. Based on the FY2019 secondary road allocation of $1.11 million, approximately $220,000 could be applied to any one rural addition project. In the past, rural addition projects have been selected by the Board on a case-by-case basis as requests are received from citizens. The nine requests for rural additions received since 2012 are shown on Attachment B. For candidate rural addition projects, staff will work with VDOT to confirm the road is eligible and refine cost estimates to upgrade the road for acceptance into the state system. Staff has identified Le Gordon Drive as a candidate Rural Addition project. The estimated cost to improve and pave Le Gordon Drive is $45,000. This cost does not include the cost of any utility relocations that may be necessary or the work associated with recording the right-of-way for the roads. Le Gordon Drive's current alignment appears to be outside of the deeded right-of-way and there are utilities that require relocation. Staff plans to investigate these issues prior to requesting Board action to add Le Gordon to the Plan. FY2019 Secondary Road Improvement Budge Each year VDOT requests that the Board of Supervisors approve a Secondary Road Improvement Budget. The budget reflects the first year of the Six Year Plan and identifies specific project allocations for the fiscal year. The following projects are recommended for funding in FY2019: Nash Road over Rita Branch Bridge Replacement, Belmont Road Drainage Improvement, Adventure Hill Lane Paving, Scottwood Road Paving, Upton Road Extension, Woodlake Village Parkway at West Shore Tunnel Repair, and the To -Be -Determined - Revenue Sharing Contingency fund. Attachment C identifies the projects and allocations for the FY2019 Budget. i•A'D OF SUPERVISORS'•- 4 of 4 IMA �. 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District Unnamed Road off Church Road N of 19600 Church Road 0.47 5 $211,500 Yes Matoaca Curtis Circle E of Curtis Rd 0.10 3 $45,000 Yes Bermuda Indian Springs Road - Upton between Salem Church Road & Hopkins Road 0.25 6 $112,500 Yes Dale Le Gordon Drive S of Garnett Lane 0.10 5 1 $45,000 No Midlothian Miller Road N of Baldwin Road 0.14 4 $63,000 Yes Bermuda Monath Road (East-West) S of Reams Road 0.13 7 $58,500 Yes Clover Hill Omaha Street S of Normandale Avenue 0.15 8 $67,500 Yes Dale Unnamed Road off Skinquarter Rd, W of 21011 Skinquarter Rd 0.35 7 $157,500 Yes Matoaca Unnamed Road 600 Courthouse Road 0.32 7 $144,000 Yes Clover Hill TOTAL: $904,500 * Cost Estimate does not include the cost for utility relocations if needed or the preparation of a plat to record necessary right-of-way ATTACHMENT PROPOSED i • SECOADART '•A1,•�� BUDGET PROJECT FROM -TO DESCRIPTION ALLOCATION $1,133,819 ATTACHMENT C BELMONT RD WHITEPINE RD - 0.32 MI N OF WHITEPINE RD DRAINAGE IMPROVEMENT $300,000 ADVENTURE HILL LN BEACH RD - DEAD END PAVING $14,249 SCOTTWOOD RD OLD HUNDRED RD - 0.5 MI W OF OLD HUNDRED RD PAVING $8,067 UPTON RD ROCKFIELD RD - EXISTING UPTON RD NEW ROADWAY $320,000 WOODLAKE VILLAGE PARKWAY IAT WEST SHORE TUNNEL REPAIRS $100,000 TO BE DETERMINED - REVENUE SHARING CONTINGENCY $391,503 $1,133,819 ATTACHMENT C CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: May 23, 2018 Item Number: 12.B.4.d. Subiect: Set a Public Hearing to Consider the Abandonment of River Boat Drive, State Route 7740 County Administrator's Comments: County Administrator: Board Action Reauested: Adopt the attached resolution to set a public hearing; post and publish notices; and notify the Commissioner of Highways of the County's intention to consider the abandonment of River Boat Drive, State Route 7740, from the Secondary System of State Highways. Summary of Information: Meadowville Landing, LLC, has requested the abandonment and quitclaim of River Boat Drive, State Route 7740, within Meadowville Landing, Section 4. The Board of Supervisors is requested to adopt the attached resolution to set a public hearing for June 27, 2018; to post and publish notices; and notify the Commissioner of Highways of the County's intention to consider the abandonment of River Boat Drive, State Route 7740, shown on the attached map from the Secondary System of State Highways. Upon certification of no necessity by the Commissioner of Highways the Board will be requested to quitclaim the right of way. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1 No # 0 01 0 () RIVER -f EF, N VICINITY SKETCH Change in the Secondary System of State Highways; River Boat Drive, State Route 7740, Chesterfield County, Virginia Z River Boat Drive, State Route 7740, to be Abandoned, C,\'11EEK DR MEADOMILLE RD N Chesterfield County Right of Way Office W E April 26, 2018 I inch - 500 feet `10NFA a Q �) 0 19 1 Meadowville Landing, LLC Change in the Secondary System of State Highways; River Boat Drive, State Route 7740, Chesterfield County, Virginia Abandon River Boat Drive, State Route 7740, A - B 0.01 Miles A B le I -MM ite 0 0 0 0 0 0 N I e VS,C40 coo 00 N Chesterfield County Right of Way Office E April 26, 2018 s 1 inch = 333.33 feet 0 0-3 0 9 2 o LANpxNG ANc, V� vl N 3662424.81 M r - z .BOAT D R t y B g76p7'�' ROUX 7740 7 RIGHT OF WAY T PG BE QUITCL04ED DB 792$ PG 360 a 065. ACRES (x854.89 50 FT) / D.B.7928 P40 360/ A4E4DOWWUE LANDING LLC z GPIN.825662123000000 d o D.B. 11599, PG 363 2007 ANCHOR LANDING ;c � DRIVE MEADOWt41LE LANDING SEC77ON 4 P.B. 253, P.G. 50 LOT 18 CRAFTMASTER HOMES INC GPIN: 825662150800000 D.B. 11931, PG, 514 2036 JAMES OVERLOOK DR MEADOWVILLE LLC LENGTH BEARING GPIN 827662240200000 D.B. &95' N130953'W 2888, PG. 681 CURVE 17600 N ENON CHURCH RD a DELTA I CHORD CHORD BEARING M r - z .BOAT D R t y B g76p7'�' ROUX 7740 7 RIGHT OF WAY T PG BE QUITCL04ED DB 792$ PG 360 a 065. ACRES (x854.89 50 FT) / D.B.7928 P40 360/ A4E4DOWWUE LANDING LLC z GPIN.825662123000000 d o D.B. 11599, PG 363 2007 ANCHOR LANDING ;c � DRIVE MEADOWt41LE LANDING SEC77ON 4 P.B. 253, P.G. 50 LOT 18 CRAFTMASTER HOMES INC GPIN: 825662150800000 D.B. 11931, PG, 514 2036 JAMES OVERLOOK DR GRAPHIC SCALE so 0 es 50 100 ( IN FEET ) I inch = 50 1t. THIS PLAT IS SUBJECT TO ANY EASEMENT OF RECORD AND OTHER PERTINENT FACTS WHICH A TITLE SEARCH MIGHT DISCLOSE. THIS DOES NOT REPRESENT A CURRENT FIELD SURVEY CO. PROJECT* CO. SITE#! 107.'71'Uh N 3662445.18 E40OWWLLE LANDING Ll SIN: 825662253300001 D.B. 11599, PG.363 2013 ANCHOR LANDING DRIW MEADOWWLLE LANDING SECTION 4 P.B. 254 P.a LOT 19 MEADOWWLLE LANDING SECTION 4 P.B. 253, P.G. 50 LOT 12 MEADOWWLLE LANDING LLC GPIN.• D.B. 11599, PG. 363 11900 HELMWAY CT LOT 38 UNE TABLE LINE LENGTH BEARING CURVE TABLE &95' N130953'W CURVE LENGTH I RADIUS DELTA I CHORD CHORD BEARING TANGENT Cl 35.76' 1170.00' 148'00" 36.76' N7"1'53'E 18.38' C2 21.25' 1170.00' 1'1226" 21.25' S7877'06'W 10.62' C3 99.39 1170.00' 452'02" 99.36' S8174 20"W 49.73' C4 8.61' 1170.00' 075'18' 8.61' S835300'W 4.31' C5 8.69' 37.74' 1371'16" 1 8.67' N7775'27 E 4.36' C6 59.41' 35.00' 9775'32" 52.53' S357753"W 39.74' C7 54.41' 35.00' 89104'14' 49.09' N5742'00'W 34.44' C8 48.46' 1170.00' 2:22'23' 48.45' I N6576'51 E 1 24.23' GRAPHIC SCALE so 0 es 50 100 ( IN FEET ) I inch = 50 1t. THIS PLAT IS SUBJECT TO ANY EASEMENT OF RECORD AND OTHER PERTINENT FACTS WHICH A TITLE SEARCH MIGHT DISCLOSE. THIS DOES NOT REPRESENT A CURRENT FIELD SURVEY CO. PROJECT* CO. SITE#! 107.'71'Uh N 3662445.18 E40OWWLLE LANDING Ll SIN: 825662253300001 D.B. 11599, PG.363 2013 ANCHOR LANDING DRIW MEADOWWLLE LANDING SECTION 4 P.B. 254 P.a LOT 19 MEADOWWLLE LANDING SECTION 4 P.B. 253, P.G. 50 LOT 12 MEADOWWLLE LANDING LLC GPIN.• D.B. 11599, PG. 363 11900 HELMWAY CT LOT 38 UNE TABLE LINE LENGTH BEARING Ll &95' N130953'W EXHIBIT of RIGHT OF WAY TO BE QUITCLAIMED, ACROSS THE PROPERTY OF MEADOVVILLE LANDING LLC, BERMUDA DISTRICT CHESTERFIELD COUNTY, VIRGINIA SCALE , l' : 50' APRIL 24, 2018 Townes SITE ENG3INEEMPNG 9850 LORI ROAD, SUITE 201 CHESTERFIELD, VIRGINIA R383R PHONE,(800 748-9011 FAX, 0800 748-2590 t'NFrffFn Ry. 0GG L) 0,9 3 CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors, held in the Public Meeting Room at the Chesterfield Administration Building on May 23, 2018, at 6:00 p.m. RESOLUTION Resolution of Chesterfield County's intention to consider a Resolution and Order to abandon River Boat Drive, State Route 7740. Pursuant to Section 33.2-909 of the Code of Virginia, 1950, as amended, be it resolved that the Chesterfield County Board of Supervisors hereby gives notice that at a public hearing to be held on June 27, 2018, it will consider a Resolution and Order to abandon River Boat Drive, State Route 7740, a distance of 0.01 miles, since it serves no public necessity and is no longer needed as part of the Secondary System of State Highways. Accordingly, the Clerk of the Board shall send a copy of this Resolution to the Commissioner of Highways. The clerk shall further cause to be published and posted the required notices of the Board's intention to abandon River Boat Drive, State Route 7740. Certified By: Janice Blakley Clerk to the Board of Supervisors C lt3 94 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: May 23, 2018 Item Number: 12.B.5. Subject: Termination of Transportation Improvements Policy in the Northern Jefferson Davis Special Area Plan Geography County Administrator's Comments: County Administrator: _' Board Action Requested: Termination of the transportation improvements policy adopted by the Board on May 25, 1994. Summary of Information: On May 25, 1994, the Board of Supervisors adopted a policy for how the Transportation Department reviewed development proposals within the Jefferson Davis Highway Enterprise Zone (which has expired and been replaced by a county -initiated Technology Zone), by instructing staff to: • Recommend right-of-way dedications consistent with the Thoroughfare Plan • Not to recommend customary physical transportation improvements (pavement widening, curb and gutter, sidewalk, traffic signals, etc.) • Continue customary review of site plans relative to access, on-site circulation, etc. Staff recommended termination of this policy with the Board's adoption of the Northern Jefferson Davis Special Area Plan on April 25, 2018. This will formalize termination of this policy. Moving forward, staff will review development proposals in the Northern Jefferson Davis Special Area Plan as they would any other area in the county, requiring improvements such as turn lanes and sidewalks. Preparer: Jesse W. Smith Title: Director of Transportation Attachments: El Yes 0 No #060695 CHESTERFIELD COUNTY tG BOARD OF SUPERVISORS Pagel of AGENDA Meeting Date: May 23, 2018 Item Number: 12.8.6. Subiect: Authorization to Execute Award Agreements, Appropriate Funding, and Proceed with the Route 1 at Dwight Avenue Pedestrian Crossing Improvement Project Should an AARP Community Challenge 2018 Grant be Awarded County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to authorize the County Administrator to receive AARP Community Challenge 2018 funds for the Route 1 at Dwight Avenue Pedestrian Crossing Improvement project, to execute required agreements, and to appropriate grant funding up to the amount awarded. Summary of Information: The American Association of Retired Persons (AARP) Community Challenge 2018 grant program is aimed at projects and programs that can be delivered quickly and will improve the livability for all local residents. Successful projects are those that achieve the following: 1) deliver a range of transportation and mobility options 2) create vibrant public places 3) support the availability of a range of housing and 4) other community improvements. Since there are no local match requirements, the application has been submitted prior to the May 16, 2018 deadline. If awarded the grant, the project must be completed by November 5, 2018. The Virginia Department of Transportation has suggested a candidate project for submission: Route 1 at Dwight Avenue Pedestrian Crossing Improvements. VDOT received a request visually- impaired person (Continued on next page) Preparer: Jesse W. Smith Preparer: Meghan Coates Attachments: E Yes for pedestrian- actuated, audible signal from a who crosses Route 1 daily to get to and from Title: Director of Transportation Title: Director of Budget and Management F-1 No # 0 10 00 9 JS CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) work at the Defense Supply Center Richmond. VDOT has developed the scope of work and estimate for the project: • Pedestrian -actuated signal with audible guidance • Thermoplastic, high -visibility crosswalks • Accessible ramps • 50 feet of 5 -foot wide concrete sidewalk • Project estimate: $60,000 VDOT has on-call contractors in place to do this work should the project be selected for funding. If successful in obtaining the funds, the county would be the funding recipient and would reimburse VDOT as they administer the project. To proceed with the project, the county would need to execute a memorandum of understanding with AARP and an agreement with VDOT. Recommendation: Staff recommends the Board, if successful in obtaining the funds, authorize the County Administrator to enter into agreements and appropriate funding in the amount of the award from the AARP Community Challenge 2018 funds for the Route 1 at Dwight Avenue Pedestrian Crossing Improvement project. Q"0()G97 20 10 0 10 Feet Q PC a o 3 s 1� CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2018 Item Number: 12.8.7. Subject: Acceptance of State Roads County Administrator's Comments: County Administrator: r Board Action Requested: Adoption of resolutions for the referenced state roads acceptances. Summary of Information: Matoaca District: Harpers Mill Section 3 Midlothian District: Hallsley Section 3A Hallsley Section 19 Preparer: Scott B. Smedley Attachments: 0 Yes F]No Title: Director, Environmental Engineering TO: Board of Supervisors FROM: Department of'EnNAron m enta,l Engineering SUBJECT State, Road Acceptance- Harpers Mill Section 3 DI STRICT: Matoaca MEETING DATE: May 23, 20,18 ROADS FOR CONSIDERAMON: Beyer PI Level Grade Ln Beyer Rd Signal Lamp Rd Corsica Dr Talland Dr H artrid ge Dr Timberstone Dr Vicinity Map: Harpers Mill Section 3 o 1 Ge 0 ISL` z TRAL 0 x, /0 "X m0p,0C 0 IQ L GLA CP 41 0 A L AMP RD }0, DIS W b- Profteod E� C WUMSM COWAY G3 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance - Hallsley Section 3A DISTRICT Midlothian MEETING DATE: May 23, 2018 ROADS FOR CONSIDERATION: Fawley Ct Fawley Rd Vicinity Map: Hallsley Section 3A %-4 %N 5eoNNY N BRIGHTWALTON P, 0/ 4t vo /VSOF�ou(3N 6 RD Cu Z)v 0 N E RO k-EY"I cr) _.,r TON LVA C-' ,A Prolueso al chmiarwa Cauftty GIS TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance- Hallsley Section 19 DISTRICT Midlothian MEETING DATE: May 23, 20:18 ROADS FOR CONSIDERATION: Hannington Dr Hannington Mews Websters. Crescent Ln Vicinity Map: Hallsley Section 19 ,edA (P T(i OASS' YHOPED& Bp 00 1(3HTWALTON RLQ �z CT Q kAA180(jj� 4� C, 44 ZtV. 0 0 0 OR r?tJA40 N E �MEW S j C) 7:1 CT 441 4� C"A G Pronood Ectmiarrwd county Gis lo 1 ,02 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: May 23, 2018 Item Number: 12.B.8.a. Subiect: Award of Construction Contract for County Project #14-0026, Ashton Creek Force Main Replacement County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the Procurement Director to award the construction contract to Lyttle Utilities, Inc., in the amount of $1,465,578 and execute all necessary change orders up to the full amount budgeted for the Ashton Creek Force Main Replacement project. Summary of Information: This project consists of the construction of approximately 2,650 linear feet of 24 -inch wastewater force main. Construction of this project will allow the abandonment of the existing force main that was constructed in 1976 and presently is located beneath a swamp making maintenance inordinately difficult. Staff received a total of five bids ranging from $1,465,578 to $2,284,245. The lowest responsive bid was from Lyttle Utilities, Inc., in the amount of $1,465,578. The County's engineering consultant, Arcadis U.S., Inc., has evaluated the bids and recommends award of the contract to Lyttle Utilities, Inc., the lowest responsive bidder. Funds for this project are available in the current CIP. District: Bermuda Preparer: George Hayes, P.E. — Title: Director of Utilities Preparer: Meghan Coates Title: Director of Budget and Management Attachments: 1:1 Yes 0 No 'IQ gn o CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: May 23, 2018 Item Number: 12.113.8.1b. Subiect: Award of Construction Contract for County Project #15-0077, Proctors Creek Wastewater Treatment Plant Centrifuge Dewatering Facility Construction County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the Procurement Director to award the construction contract to Southwood Building Systems, Inc. in the amount of $6,920,304 and execute all necessary change orders up to the full amount budgeted for the Proctors Creek Wastewater Treatment Plant Centrifuge Dewatering Facility project. Summary of Information: This project consists of the construction of a new centrifuge facility including three high solids centrifuges, three feed pumps, piping, screw conveyors, polymer storage tanks and feed facilities, miscellaneous site improvements, concrete work, electrical and instrumentation work. This facility replaces equipment that has reached the end of their useful life. Staff received a total of seven bids ranging from $6,920,304 to $8,656,000. The lowest responsive bid was from Southwood Building Systems, Inc., in the amount of $6,920,304. The County's engineering consultant, Hazen & Sawyer, has evaluated the bids and recommends award of the contract to Southwood Building Systems, Inc., the lowest responsive bidder. Funds for this project are available in the current CIP. District: Bermuda Preparer: George Hayes, P.E. Title: Director of Utilities Preparer: Meghan Coates Title: Director of Budget and Management Attachments: 1:1 Yes 0 No 4000104 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: May 23, 2018 Item Number: 12.8.9. Subiect: Authorize Application for Federal Grant Assistance from the 2018 Port Security Grant Program (PSGP) for the Purchase of an Emergency Response Vessel Capable of Providing Fire and Rescue Response Capability for Areas on the James and Appomattox Rivers County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the Fire and EMS Department application for grant funds from the Port Security Grant Program (PSGP) , administered by the Department of Homeland Security, for the purchase of an Emergency Response Vessel capable of providing emergency fire and rescue response for areas on the James and Appomattox Rivers, and authorize the County Administrator to execute the grant agreement and allow Chesterfield County Fire and EMS to allocate up to $125,000 in matching funds upon grant award. Summary of Information: This application for federal assistance from the Port Security Grant Program (PSGP) , administered by the Department of Homeland Security through the Federal Emergency Management Agency, in the amount of $370,000 would be paired with matching funds of $125,000 covered by funding in the Chesterfield County Fire and EMS operational budget for a total grant budget of $495,000. Grant funds will be used to purchase and equip a maritime emergency response vessel to be used primarily for emergency response on or along the waters of the James and Appomattox Rivers. This project will provide resiliency in the maritime framework along the upper James and Appomattox rivers as well as enhance the response capability of the region for multijurisdictional responses to emergencies on, below, or near the water. Preparer: Edward L. Senter, Jr. Title: Fire Chief Preparer: Meghan Coates Title: Director of Budget and Management Attachments: 1:1 Yes 0 No'Pilo all 10 5 II I Biel ZZ-11 :4 114 Y •AN- IEN D Page 2 of 2 The vessel will provide enhanced capabilities in firefighting, rescue, EMS, and support for dive rescue or hazardous materials operations to the Chesterfield County citizens and business owners who utilize the James and Appomattox Rivers for commerce and pleasure. The vessel, along with a vessel supported through a previous PSGP cycle and operated by the Henrico Division of Fire, will also meet the intent of efforts being pursued by the Virginia Port Authority (VPA) and the United States Coast Guard (USCG) to improve firefighting and search and rescue capabilities along the maritime commerce route to/from the Richmond Marine Terminal where increased container barge traffic is anticipated in the future. Moreover, the new vessel will allow replacement of an existing, less capable vessel that is beyond a reasonable service -life, and will address various emergency response gaps that were experienced during the 2016 Richmond Yacht Basin fire. Should the grant be awarded, the County Administrator would execute the grant agreement, and authorize the transfer and appropriation of the matching share of the grant. Given the timing of the grant award notification and the planning required prior to purchase of a vessel, it is anticipated that the matching funds would be identified and appropriated during the FY2020 budget process. If awarded, the Fire and EMS department, in conjunction with Chesterfield Police, will work to establish a permanent location along the James River to securely store and rapidly deploy vessels for both the Fire and Police departments. NZEM CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: May 23, 2018 Item Number: 12.8.10. Subiect: Request to Vacate a Portion of a Sixteen -Foot Sewer Easement Across the Property of Colonial Ridge Preservation Limited Partnership County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16 -foot sewer easement across the property of Colonial Ridge Preservation Limited Partnership. Summary of Information: Colonial Ridge Preservation Limited Partnership has requested the vacation of a portion of a 16 -foot sewer easement across its property as shown on the attached plat. This request has been reviewed by the Utilities Department. A new sewer easement will be dedicated and a new sewer line constructed prior to recordation of the quitclaim deed. Approval is recommended. District: Bermuda Preparers John W. Harmon Attachments: ■ Yes FI No Title: Real Property Manager N IN I ilk I I WA: I , 3 AM Request to Vacate a Portion of a Sixteen -Foot Sewer Easement Across the Property of Colonial Ridge Preservation Limited Partnership Portion of a 16' Sewer Easement to be Quitclaimed W L ZMMMII N dZMIMb� - AdIr"ML U1/ IE 1 inch = 667 feet 01 -,,21., 03 z aKm iD Cm G�vlm — m�� J `Dh �o p8m �Zw�N(.�rtirti y 1 Z 2 m �zm mmm o�z 00 Fp \ \ \ \1 m N SD }V, aKm iD Cm G�vlm — m�� J `Dh �o p8m y 1 Z 2 m �zm mmm o�z 00 Fp \ \ \ \1 m N SD }V, m 9Dy gm 15 m _ Zq oo QQ ]AA1 NGO pp�T 2 yJ} A N nyN Ny p N-On�y40��z AZD r4 Q� Ji•. �Q o mo� zo Qyy Q }Qaja�t 9< ---- yy0O o K ZO Sm ,o A mKp 0 =D2 sp Y 2N�y mr'+�yS ✓Di <ionii Ac��n � S T ZND-O`�AZm V t*f b X aKm iD Cm G�vlm — m�� �o p8m y 1 Z 2 m O ?y mmm o�z m m N SD }V, m 9Dy gm 15 m Zq cn rnm zN VDi o mo� zo Qyy --- --- ---- yy0O o K ZO Sm ,o A mKp 0 =D2 S T QypQ�j5, dFE \ � I I � f•R��zT.{it ATA \ \ � J u m g JEFFERSON OAVIS HIGHWAY (US ROUTE i) VARIABLE WIDTH RIGHT-OF-WAY STATE PROJECT 66AW (A2030) & DB. 7473, PG. 799 lyld NtlI01a3B �co°,°q q{ 'Od d•N �DIa9d'�Y 5 341'" TO THE SOUTH LINE OF SEABOARD COASTLINE RAILROAD RIGHT-OF-WAY CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: may 23, 2018 Item Number: 12.B.11. Subiect: Conveyance of an Easement to Columbia Gas of Virginia, Inc. County Administrator's Comments: County Administrator: Board Action Reauested: Authorize the Chairman of the Board of Supervisors Administrator to execute an agreement with Columbia Gas of conveyance of an easement to provide gas service to the n School. Summary of Information: and the County Virginia, Inc. for �w Enon Elementary Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Columbia Gas of Virginia, Inc. for conveyance of an easement to provide gas service to the new Enon Elementary School. This request has been reviewed by county and schools staff, Comcast Cablevision and Verizon. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: ■ Yes F1No #0001io VICINITY SKETCH Conveyance of an Easement to Columbia Gas of Virginia, Inc. ti CONVEYANCE OF AN EASEMENT 10W 1 inch = 417 feet :x a- 0 L2 CENTERLAW a2 OF 20' WADE GAS PAPELNE EASEMENT C/L 1567' -01 tr) u')to N/r RIWRMONT PREWYTERIAN CHURCH GMJV.• 825645295800000 D.8. 424 P0. 206 V C2 RVG,�16ROP En m 0) W E c w 0 0 1 u')Lt N 40256-0 w t- L2 IN d"ZJ$- W 6 4 52 tO ol 200, 400' 6100' 0 COMPANY COLUMBIA GAS OF ORGINIA, INC. vim olumXs) 16-0371555-00 PROJECT 20' WIDE GAS PIPELINE EASEMENT 16-0371639-00 ACROSS 7HE PROPERTY OF TAX WiEM THE COUNTY OF CHESTERFIELD BERMUDA p GATE m ey c"CWE'STERnELD G) 03I2312018 COASTAL WD 1. 200' sysum W. CONSULTANTS, mw(s) c ANTS, sms ViRGINiA 36030001 P. C. 8-292-132-C V41--581-16 i203KTW�� u, CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 AGENDA Meeting Date: May 23, 2018 Item Number: 12.B.12. Subject: Acceptance of Parcels of Land for the Extension of Battery Brooke Parkway from Reynolds Real Estate Ventures L.L.C. and Virginia Electric and Power Company County Administrator's Comments: County Administrator: /- Board Action Reauested: Accept the conveyance of parcels of land containing 3.563 acres from Reynolds Real Estate Ventures L.L.C. and Virginia Electric and Power Company and authorize the County Administrator to execute the deeds. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of parcels of land containing 3.563 acres from Reynolds Real Estate Ventures L.L.C. and Virginia Electric and Power for the extension of Battery Brooke Parkway. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1 No it 3 VICINITY SKETCH Acceptance of Parcels of Land for the Extension of Battery Brooke Park -way from Reynolds Real Estate Ventures L.L.C. and Virginia Electric and Power Company ,14 tLU5 fO IL NC 11�41 3.563 Acres Dedication 4 I W 1 inch =1,083 feet 0 � 11 O Aq m=xa a�a 'ate � X33 ,� Gs z g v$ m v�� 4 mA ts"i 0 ma $m mrr Y on l am t h7m g u Yam g$ It x 8 8$ g O Aq m=xa a�a 'ate � X33 ,� Gs fi ti g v$ V N v�� 4 mA ts"i qrn Y ar l am t h7m g u Yam g$ It x 8 8$ g gv y:i ry w a (53UOvo oiov .1 kM i � OF< A avo ZMWC v 'gio s u me x'9us eo ti m 07"7 S3NNN3A 3LV1S3 W-3NSOTONA3N ` O Z6w w9EVBNldo y a�a m m 5 vyY Co b y! y YARlABLE W/OTH PERMANl z x m DRAINAQEEASEMENT i rbC- ,o FORVDOTMAYnENANCE O� fi a g v$ V N 8 N 6 ar l am m z 0 Yam g$ 8 8$ g u m �n (53UOvo oiov avo ZMWC v 'gio s u me x'9us eo m 07"7 S3NNN3A 3LV1S3 W-3NSOTONA3N Y Z6w w9EVBNldo � m V a N s,\ r¢`\ gY rAAiCHUNE-C- a g v$ V N 8 N 6 ar l am �m't 0 Yam g$ 8 8$ g u m �n (53UOvo oiov avo ZMWC v 'gio s u me x'9us eo m 07"7 S3NNN3A 3LV1S3 W-3NSOTONA3N Y Z6w w9EVBNldo 04 'xy VARMBLE MOTH PERMANENT -' } SLOPE& DRAINAGEEASEMENT .04 FOR VDOT MAINTENANCE 00x0 m m m m `jY v .� VARIABLE W/DTN PERMANENT m n ORAINAGEEASEMENT a Mym R /"�JmYY 6S C n < ti�ti Siam � me � �mm k�k 6 > m FOR IDOTMA/NTENANCE ?� xtin NT nOq�~mS y 4 'S`-' C 2> Z Z o VAR14BLE WIDTH PERMANENT 1 z i SLOPE & DRA/NAQE EASEMENT s fin' m O FOR YDOT MAINTENANCE y I �7iI m �^ ,�[ nwTcrrtrNe•c — S ZDV 8 y J w fS Z m W W83 mI A A m 'y^ c �q Y h Any T 1 M M O N S G R O U P. •"'°�m w� "° �TME a g v$ g$ 8 N a g g$$$$ 0 g$ 8 8$ g u MIN! V a T 1 M M O N S G R O U P. •"'°�m w� "° �TME a g v$ g$ 8 N a g g$$$$ 0 g$ 8 8$ g T 1 M M O N S G R O U P. •"'°�m w� "° �TME N b g$$$$ g$ 8 8$ g V a gY T 1 M M O N S G R O U P. •"'°�m w� "° �TME b n Vo x I x � L11I I Rip � J---------- --- & 4 m z %hR opsp y im zt yy y n$�5�a'��a n�i m m i 8 bW Ro< _ � 1- `k ;a 10 m3a ('�[~y M C� 8 > rn '< -1 0o m (n a(Ax�0r a0 � 4 zrn�z S�zprA Z 0 m _qi 5 z rA CS W A N O 0 CO V � m �a5II mV jjm NAM a$ �m X] Aom �m b �o ^� rDED/CAU0N 155,XH S.F. mm� 8 �z ti f i f m m n; L M m f m $ rnm o y co .w. � u _ s YS $ " ! `J y s y y u ViN��� 8 bW Ro< _ � 1- `k ;a 10 m3a ('�[~y M C� 8 > rn '< -1 0o m (n a(Ax�0r a0 � 4 zrn�z S�zprA Z 0 m _qi 5 z rA CS W A N O 0 CO V � 4 y oa a$ �m X] Aom �m b �o ^� rDED/CAU0N 155,XH S.F. mm� 8 �z ti y .w. � u _ s YS $ " ! `J y s y y u J_�U ( ti d c ca y o m1 4 y oa a$ �m X] Aom �m b �o ^� rDED/CAU0N 155,XH S.F. mm� 8 �z ti NAD &i �bs�l mm I �m mrh MATCMLWE A_I TIMMONS GROUP.-`* • .._ _ RL WI.NLGCW !A%W."5&ISLL vnwlYe.wa.mn ( m a 4 y oa X] Aom �m b ^� rDED/CAU0N 155,XH S.F. $ TIMMONS GROUP.-`* • .._ _ RL WI.NLGCW !A%W."5&ISLL vnwlYe.wa.mn Muk=1141 DIX01011JUG Page 1 of 2 Meeting Date: May 23, 2018 Item Number: 12.B.13. Subiect: Award Contract for Investment Management Services for the Chesterfield County Supplemental Retirement Plan County Administrator's Comments: County Administrator:_ Board Action Requested: The Board of Supervisors is requested to award a contract to Graystone Consulting to provide investment management services for the Chesterfield County Supplemental Retirement Plan. Summary of Information: On August 22, 2017, the Chesterfield County Purchasing Department issued RFP 17-1754 for Investment Management Services, Supplemental Retirement Plans. The purpose of the RFP was to contract with a qualified firm with experience in providing investment management services, to include advisory, placement, and asset investment services for the supplemental retirement plans (`SRP") administered by Chesterfield County ("the County") and Chesterfield County Public Schools ("CCPS") . The intent was to have a single firm provide services to both entities. A committee comprised of representatives from the County and CCPS reviewed the responses, interviewed, and negotiated with multiple firms, and ultimately chose Graystone Consulting, a Richmond based firm who operates as a division of Morgan Stanley. Graystone Consulting is the current investment management consultant for the Chesterfield County SRP. Preparer: Mary Martin Selby Title: Director, Human Resources Attachments: ❑ Yes ■ No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) The base fee for investment management services is established as an annual percentage of the respective county and school plan assets being managed by the consultant, with rates declining at higher trust fund balances. The base fees are set on a tiered structure - 35 basis points (0.35 percent) for the first $10 million in plan assets, 30 basis points (0.30 percent) for the second $10 million, and 25 basis points (0.25 percent) for that portion above $20 million. As an illustration, the annual base fee paid on a plan balance of $35 million would be $102,500. The negotiated base fee structure is lower than the county's existing contract rate, reflecting economies of scale due to using a single investment advisor who will provide services for both the county and school plans. CCPS will be requesting similar approval from the School Board for the consultant to provide investment management services. In addition, Schools will be asking to include custodial and disbursement services in their scope of work. Custodial and disbursement services, provided by First State Trust Company, will be focused on safekeeping of the assets, plan benefit disbursements, and employee and employer reporting services. The Board is asked to approve a new contract with Graystone Consulting to continue providing investment management and custodial services for the Chesterfield County Supplemental Retirement Plan. Disbursement and reporting services are currently being provided for the Chesterfield County SRP by Wells Fargo through a separately negotiated contract. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: May 23, 2018 Item Number: 12.C. Subiect: Appeal of the Director of Utilities' Administrative an Exception to Section 18-60.A.2.a of the Utility Public Wastewater Connection on Property Located at ID 798-637-8655) County Administrator's Comments: County Administrator: Board Action Requested: Review and Decision for Ordinance for Required 2730 Tinstree Drive (Tax Deny appeal of Luis Fernandez to the director of utilities' decision to not grant an exception to Section 18-60.A.2.a of the utility ordinance requiring the use of public wastewater to serve a new single family dwelling on property located at 2730 Tinstree Drive (Tax ID 798-637-8655). Summary of Information: Per the utility ordinance, all new dwellings are to connect to the public wastewater system when the property line is within 200 feet of a wastewater line unless the required on-site line is greater than 400 feet. Luis Fernandez is constructing a new single-family dwelling on this property. Public wastewater is located approximately 140 feet to the south of the property within Tinstree Drive. Therefore, per the ordinance, the proposed new dwelling is required to connect to public wastewater. In accordance with the ordinance, the property owner requested that the director of utilities grant an exception to the mandatory connection requirement. In order to grant such an exception, the director must find that connection to the wastewater system is physically impractical due to (i) topography, (ii) conflicts with other underground utilities, (iii) capacity limitations, or (iv) other factors which would prevent an extension. Preparer: George B. Hayes, P. E. Attachments: 0 Yes 1-1 No Title: Director of Utilities CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) The director denied the property owner's exception request because the property does not meet any of the four conditions for which an exception may be allowed. Per Section 18-61.B.3 of the utility ordinance, the property owner has now appealed the director of utilities' decision to the Board of Supervisors. Since staff cannot identify any basis under the four outlined exceptions that would permit this property an exception to the mandatory connection requirement, staff recommends that the Board deny the property owner's appeal. 00 3120 2730 TINSTREE DRIVE APPEAL OF DIRECTOR OF UTILITIES' ADMINISTRATIVE REVIEW AND DECISION OF REQUEST FOR EXCEPTION TO USE OF PUBLIC SEWER 540 11' 15406 15507 1550.\ _A 15511 15513 15515 3004 3006 3005-( 3003 5617 3000 1562X r' 11 � / / 15500 5502 2730 Tinstree Drive Luis Fernandez Approximate Proposed 15506 House Location Shown 15516 15750 15508 15520 2704 2708 2712 2716 . '2724 2720 2730 2814 "1 2800 2804\"\, 2808 2612 ' 2816 2820\\ 15700 2824 ,—,-,1, 2900 2809 5704 904\\ v f- � \ 2813 290828 15708 2912 2821 15712 28 2916 \\1 25 2"101 3002 2905 15701 15716 2909\\,\ \\,,,, --- -- - I - 3000 1 ", 15700 15720 2913 15703 2 15702 15724 F, 2912 2908 291 15704 \ 1 157115 15728 2701 2705 \270C Existing Sewer Line is Approximately 140' from Property Line Dashed Line Represents ,pproved Sewer Extension to Serve the Property 2701 15715 2709 27051 2703 15111 15723 1--.--.-, -.1 27 12 27(,8 2701 27011 15727 " 2923 15625 1 0 2701 2919 1 29( 15801 15801 -13 2709 2705 , 1, 2915 2909 9" 2 1 (15 29')' 1M04 .......... 15701 15803 15807 15804 15803 5804 --------- 15808 2702 15703 \ 15807 1 2704 5811 2700 15840 157 151101 15812 15805 158" 15807 158 157 15705 15812 6 2701 15704 15815� 5i 2705 2 2902 2705 2 L -.1 .71,127 � N Chesterfield County Department of Utilities a W E I Inch = 200 feet RAL 051(X312018 May 23, 2018 Speakers List Evening Session #1 (Following Presentation of Resolutions) 1. Tom Pakurar 2. Tom Watson 3. Rev. Delano Douglas 4. Mike Uzel 5. Fred Mistr Evening Session #2 (End of the Evening Agenda) 1. 2. 3. 9 5. N' KC uzel 5 Pei der --Hr � BOS COMMENTS 05.23.2018 MEGASITE & OTHER ISSUES Greet the Board & Dr. Casey I have just a few comments and questions tonight about the recently withdrawn Megasite rezoning application by the EDA. 1. 1 know that the County reimbursed the EDA for the $75,000 rezoning application fee. We have never had an explanation as to why that was done. The EDA says the Board of Supervisors approves all County funds paid to the EDA, so you must have approved this. I believe the citizens of Chesterfield deserve a refund of that $75,000, since the application was withdrawn by the EDA. I would also like to know where the County funds came from in the first place. 2. We know that you went into closed session this afternoon. We do not know for what purpose. Is there or is there not a plan for the County to purchase the former Megasite property, as suggested by the EDA? If so, for what purpose? BARD does not believe the County should do so. 3. What is the status of the E -W Freeway? Like it or not, this idea was resurrected as a result of the Megasite proposal. If still being pursued, what is the timeline and process? With no Megasite on the horizon, what is the justification for pursuing the road? By the way, per the Comp. Plan, the E -W Freeway is not just a 2 % mile line on a map, but a much longer loop through Matoaca and up to the Powhite Parkway. It seems that the other end would be the logical place to start, if there is any need for the road. 4. Same goes for the Harrowgate School relocation to Harrowgate Park. That proposal would never have been rushed through if not for the Megasite proposal. Where is the new park? Will there be one? Where was the Community input on that decision? There was none. These types of actions are why the citizens have lost all faith and trust in our County officials. 5. What is the status of the proposal to revise 1-2 and 1-3 zoning ordinances and/or the Comp. Plan., in order to fit the wants of the EDA and others? The longterm consequences of any changes should be studied long and hard before any changes are even considered. Making up new definitions of "Industrial" to fit the wants of the EDA and EDD is not a solution. Residents do not want Industrial zoning next to Residential development. 6. What is the status of the EDA investigation proposed by Supervisor Winslow? We at BARD believe it is a good idea, if done by an INDEPENDENT entity, not by the Board of Supervisors, who appoints the EDA Board members, and not internally by the County. From the whole SRP fiasco, we have seen how that goes. Public faith and trust needs restoring. We look to you to address these questions and concerns as a step in that direction. Thank you. Mike Uzel uzelsells@comcast.net 804-720-0937 (c) Co CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 1 9 AGENDA Meeting Date: May 23, 2018 Item Number: 16.A. Subiect: Hold Public Hearing on Code Amendment to County Code Section 19.1-525 Relating to General Performance Criteria Fees within Chesapeake Bay Preservation Areas County Administrator's Comments: County Administrator: Board Action Requested: 1)Hold public hearing on the attached Code Amendment to County Code Section 19.1-525 relating to General Performance Criteria Fees within Chesapeake Bay Preservation Areas. 2)After public hearing, adopt Code Amendment to County Code Section 19.1-525 relating to General Performance Criteria Fees within the Chesapeake Bay Preservation Areas. Summary of Information: On March 28, 2018, the Board of Supervisors referred the attached amendment to the Planning Commission. on April 17, 2018, following a public hearing the Planning Commission forwarded a recommendation of approval by a vote of 2 in favor, 1 in opposition, 1 abstaining and 1 absent. In addition, the Commission expressed their support for the removal of CPBA general performance criteria fees from the Zoning Ordinance. It should be noted that staff, at the direction of the Board of Supervisors, has been instructed to study whether CBPA requirements should be recodified outside of the Zoning Ordinance. The County's Municipal Separate Storm Sewer System (MS4) permit requires that all County maintained Best Management Practices (BMP) facilities be inspected and have operational maintenance performed annually. The number of facilities to be maintained has grown significantly since the inception of the program, from 114 in FY2000 to 403 in FY2017, an average annual growth rate of 7.8 percent. Preparer: Andrew G. Gillies Attachments: 0 Yes Title: Director of Planning F-1 No # 000122 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information Continued The increase in the number of facilities also brings an increase in the associated maintenance personnel needed to meet the permit requirements. Environmental Engineering has added a second five -member crew (three positions in FY2018 and two positions effective July 1, 2018 for FY2019), to accommodate the increased workload. In general, the current ordinance (§ 19.1-525) stipulates an amount equal to $100 for each dwelling unit in a residential development and $1,500 per each impervious acre in commercial development within the Upper Swift Creek Watershed. The current fee structure is not sufficient to cover the personnel, operating and capital costs associated with the required maintenance over a 25 -year lifecycle of the asset. Therefore, the proposed ordinance changes would increase the residential fee from $100 to $250 per dwelling unit and commercial fee from $1,500 to $3,000 per impervious acre or fraction thereof within the Upper Swift Creek Watershed. These changes have been discussed with the development community and are necessary to meet the maintenance requirements. There were no speakers during the April 17th public hearing held by the Planning Commission. 0C ) 12 3 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 19.1-525 OF THE ZONING ORDINANCE RELATING TO GENERAL PERFORMANCE CRITERIA FEES WITHIN CHESAPEAKE BAY PRESERVATION AREAS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That ,Section .19.1-525 of the Code of the County of Chested el 1997, as amended, is amended and re-enacted to read as follows: Chapter 19.1 ZONING 000 ARTICLE V. ENVIRONMENTAL STANDARDS 000 DIVISION 2. CHESAPEAKE BAY PRESERVATION AREAS rfj�l Any use, development or redevelopment of land within a Chesapeake Bay Preservation Area shall meet the following performance criteria: 000 7. Where the best management practices utilized in a commercial development require regular or periodic maintenance in order to continue their functions, such maintenance shall be ensured by a maintenance/casement agreement, commercial surety bond, bank letter of credit or other assurance satisfactory to the director of environmental engineering. Where the best management practices utilized for a residential development require regular or periodic maintenance in order to continue their functions, such maintenance shall be ensured by a commercial surety bond, bank letter of credit or cash escrow in an amount equal to $100.00 $250.00 for each dwelling unit in a residential development. The requirement excludes apartment developments outside the Swift Creek Reservoir Watershed. The form of any bond or letter of credit provided pursuant to this section shall be approved by the county attorney. Within the Upper Swift Creek- Watershed, where the best management practices utilized in a commercial development require regular or periodic maintenance in order to continue their functions, such maintenance shall be ensured by a commercial surety bond, bank letter of credit or cash escrow in an amount equal to $1,500.00 $3,000.00 for each impervious acre or fraction thereof. The form of any bond or letter of credit provided pursuant to this section shall be approved by the county attorney. 000 (2) That this ordinance shall become effective on July 1, 2018. 1928(23):110854.2 C U s) Echmonb 07intee8-33ispatcb Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date May 16, 2018 Date Category Description Ad Size Total Cost 05/16/2018 Meetings and Events CHESTERFIELD COUNTY BOARD OF SUPERVISORS PUBL 2 x 5.25 IN 750.00 Publisher of the Richmond Times -Dispatch This is to certify that the attached CHESTERFIELD COUNTY BOARD was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 05/09,05/16/2018 The First insertion being given ... 05/09/2018 Newspaper reference: 0000748408 Sworn to and subscribed before me this ry Public Supervisor State of Virginia City of Richmond My Commission expires Janet Johnson Williams NOTARY PUBLIC Commonwealth of Virginia 7566416 My Commission Expires June 30, 2021 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Virginia, at an adjourned meeting on Wednesday, May 23, 2018, at 6 p.m. in the County Public Meeting Room at 10001 Iron Bridge Road, will hold a public hearing to consider: An ordinance to amend the Code of the County of Chesterfield, 1997, as amended, by amending and re-enacting Section 19.1-525 of the Zoning Ordinance relating to general performance criteria fees within Chesapeake Bay Preservation Areas. The full text of the ordinance is reproduced below and applies to any use, development or redevelop- ment of land within a Chesapeake Bay Preservation Area: "...7. Where the best management practices utilized in a commercial development require regular or periodic maintenance in order to continue their functions, such maintenance shall be ensured by a maintenance/easement agreement, commercial surety bond, bank letter of credit or other assurance satisfactory to the director of environmental engineering. Where the best management practices utilized for a residential development require regular or periodic maintenance in order to continue their functions, such maintenance shall be ensured by a commercial surety bond, bank letter of credit or cash escrow in an amount equal to $100.00 $250.00 for each dwelling unit in a residential development. The requirement ex- cludes apartment developments outside the Swift Creek Reservoir Watershed. The form of any bond or letter of credit provided pursu- ant to this section shall be approved by the county attorney. 8. Within the Upper Swift Creek Watershed, where the best manage- ment practices utilized in a commercial development require regular or periodic maintenance in order to continue their functions, such maintenance shall be ensured by a commercial surety bond, bank letter of credit or cash escrow in an amount equal to $1,500.00 $3.000.00 for each impervious acre or fraction thereof. The form of any bond or letter of credit provided pursuant to this section shall be approved by the county attorney...." The hearing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facil- ity or the need for reasonable accommodations should contact Janice Blak- ley, Clerk to the Board, at 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Board no later than Friday, May 18. All persons favoring, opposing or interested in the above are invited to ap- pear at the time and place herein stated and may speak. Copies of the above proposals and information concerning the documentation for the proposed fee, levy, increase and/or reduction are available for examination by the public at the Chesterfield County Planning Department, 9800 Government Center Parkway, Chesterfield, Va. and the County Administrator's Office, 9901 Lori Road, Chesterfield, Va. for public examination during regular busi- ness hours, 8:30 a.m. to 5:00 p.m. Monday through Friday. After the public hearing, the Board of Supervisors may adopt the amendments as proposed or it could make changes ranging from no change in the current fees to changing the fees in accordance with the proposed ordinance amendments, or any combination in between. The legal authority for enactment of fees, levies, increases and/or reductions includes the County Charter and Va. Code Sections 15.2-2286(A)(6), 62.1-44.15:73 and 62.1-44.15:74. Except as described herein, no other new, increased or reduced fees are proposed. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: April 25, 2018 Item Number: 16.13. Subject: Public Hearing to Consider Amending and Reenacting Chapter 13, Article III of the County Code to Amend § 13-62 "Restriction on Keeping Inoperable Motor Vehicles; Removal of Such Vehicles" County Administrator's Comments: County Administrator: Board Action Requested: Following a public hearing, the Board is requested to adopt amendments to Chapter 13, Article III of the County Code to amend § 13-62 "Restriction on keeping inoperable motor vehicles; removal of such vehicles" and approve the ordinances after the close of the public hearing. Summary of Information: County Code § 13-62 prohibits the keeping of inoperable vehicles on residentially -zoned property. This code section is enforced by the inspectors in the Department of Community Enhancement. The first of the proposed amendments to § 13-62 would edit the definition of "rear yard" to reflect the same definition used in the zoning ordinance. The proposed amendments also change § 13-62 to allow inspectors to send notices of violation by first class mail to the property owner, using the mailing address listed in the real estate tax records, and add an option for the inspectors to hand deliver notices of violation to property owners and vehicle owners. These changes would ensure that the same notice standards apply to notices of violation under Chapter 11 and Chapter 13. Preparer: Kirkland A. Turner Attachments: ■ Yes 1-1 No Title: Director of Commun 3123:112102.1(112104.1) Enhancement 4000125 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA In many instances this ordinance is used to address abandoned vehicles at vacant or neglected properties, and it is difficult, if not impossible, to obtain return receipt on certified mail. Under the current wording, the county is unable to remove these vehicles without return receipt on certified mail. The changes to the ordinance will allow the county to correct the condition more quickly after making a reasonable attempt to contact the property owner. Finally, the amendments clarify that the time period for owners to comply with the notice runs from the date on the notice. The attached ordinance reflects the proposed amendments to § 13-62. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 13-62 RELATING TO RESTRICTION ON KEEPING INOPERABLE MOTOR VEHICLES AND REMOVAL OF SUCH VEHICLES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 13-62 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 13-62. Restriction on keeping inoperable motor vehicles; removal of such vehicles. (a) It shall be unlawful for any person, firm or corporation to keep, except within a fully enclosed building or otherwise shielded or screened from view, on any property zoned A, R, R-TH, R -MF, O and C, as those zoning classifications are defined in chapter 19. 1, any motor vehicle, trailer or semitrailer, as such are defined in Code of Virginia, § 46.2-100, as amended, which is inoperable. As used in this section "shielded or screened from view" means not visible by someone standing at ground level from outside of the property on which the subject vehicle is located. (b) Notwithstanding subsection (a), not more one motor vehicle, trailer or semitrailer, as such are defined in Code of Virginia, § 46.2-100, as amended, which is inoperable may be kept outside of a fully enclosed building, provided it is shielded or screened from view by covers, on any property zoned A, R, R-TH, R -MF, MH -1, MH -2, O and C, as defined in chapter 19. 1, if the vehicle is kept in the rear yard of the property. The rear yard shall be the yard extending between the rear line of the lot and the nearest line of the rear of the main building on the lot-, excluding the corner side yard on a corner lot. (c) The owners of property zoned A, R, R-TH, R -MF, MH -1, MH -2, O and C, as defined in chapter 19. 1, shall remove from their property any inoperable motor vehicles, trailers or semitrailers which are in violation of this section, within ten days oftef being after the date on a notice fromby the county to remove such inoperable motor vehicles, trailers or semitrailers. The notice shall be delivered by hand to the property owner or sent by first class mail to the last address listed for the property owner on the county's real estate assessment records for the property.Notiee to ivmeve shall be deemed given when mailed by eertified mail, i:equested, to the seffie address to whieh feal estale tfflE bills afe mailed to sueh owners of pr-opei4�,.- If the owners of the property do not remove the inoperable motor vehicles, trailers or semitrailers from the property within ten days after being given notice to do so by the county, then the county, its agent or employees may remove the inoperable motor vehicles, trailers or semitrailers from the property. After giving an additional ten days' notice to the owners of the vehicles, the county may dispose of such motor vehicles, trailers or semitrailers.'` otiee of disposal of sues, meter- v ehieles, trailers or sow ,,+wars The notice shall be in writing and shall be delivered by hand to the vehicle owner or sent by first class mail to the last known address of the vehicle owner given ., -h mailed by eei4ified mail, fettffn r-eeeipt requested, to the last known address of the owner- of the inaper-able , otef <,ehieles tfai er-sor- mitr-ale -Notwithstanding the other provisions of this section, if the owner of such vehicle can demonstrate that he is actively restoring or repairing the vehicle, and if it is shielded or screened from view, the vehicle and one additional inoperable motor vehicle being used for restoration or repair may remain on the property. (d) The cost of removal and disposal of the inoperative motor vehicles, trailers and semitrailers shall be chargeable to the owners of the property from which the inoperable motor vehicles, trailers and semitrailers were removed or to the owners of the inoperable motor vehicles, trailers and semitrailers. The costs of removal and disposal may be collected in the same way that taxes and levies are collected. Every cost authorized by this section against the owner of the property from which the inoperative motor vehicles, trailers and semitrailers was removed shall constitute a lien against that property. The lien shall continue until payment of the assessed costs have been paid. (e) As used in this section, the term "inoperable motor vehicle" means any motor vehicle which is not in operating condition; or which for a period of 60 days or longer has been partially or totally disassembled by the removal of tires and wheels, the engine, or other essential parts required for operation of the vehicle; or on which there are displayed neither valid license plates nor a valid inspection decal. (f) This section shall not apply to any business lawfully conducted on property that is zoned to permit the keeping of inoperable motor vehicles, trailers or semitrailers; nor shall this section apply to a licensed business that on June 26, 1970, was regularly engaged in business as an automobile dealer, salvage dealer or scrap processor. (g) Compliance with this section shall not exempt any owner of an inoperable vehicle from the license tax imposed by section 13-54 of this Code. (2) That this ordinance shall become effective immediately upon adoption. 3123:112104.2 000128 aichmoub 91MCS-31ovatch Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date May 16, 2018 Date Category Description Ad Size Total Cost 05/16/2018 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 23 L 229.20 TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield Canty, Vu• gala, d an adloured meetingg on Wednesday, May 21204 96 p.m. in the Canty public Meeting Riom at the Chesterfield Administration Building Rode 10 and Lon Road, Chestefield ftniaa will hold a pub• lic hearing where persons may appear and preset their views concern ­ An ordinance 0 amend Code of the Canty of Chesterfield, 1997, as amended, by amendng and reenadirng Section 13Q rdat'ig to restric• tion on keeping inoperable rm>dor vehicles and removal of such vehicles. A cePy of the ordinance is on file a the County Adninistmtors Office and tle Clerk to the Board's Office (Room 501) 9 the Lane & Ramsey Administration euldng, 9901 Lai Road, Chesterfield, YiNirla, for public aaminatio n between the hours of 8,30 a.m. and 5.10 pm of each regu• lar business day. For futlner information, please oadad Poch Billingsley, Department 0 Community Enhancement at 801.796.7081. The hearing is held 9 a public facility designed to be accessible to sono wit dsabilities. Any person with gcestans on the accessibility of the facility or the need for reasonable accommodation should con• tad Janice Blaldey, Clerk to the Board, at 7612K Person needing iR terpreter services for the deaf mat notify the Clerk to the Board no lat- er than Friday, May 1& Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 05/09, 05/16/2018 The First insertion being given ... 05/09/2018 Newspaper reference: 0000749363 Sworn to and subscribed before me this M4214 k!�:� xt�� itory Public 67 Supervisor 'Ailliams "I'1C State of Virginia nt Virginia 506416 City of Richmond IN r m mnss+un Expires June 30, 2021 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: April 25, 2018 Item Number: 16.C. Subiect: Public Hearing to Consider Amending and Reenacting Chapter 11, Article III of the County Code "Removal of Trash, Weeds, Etc. from Property" to Amend 11-31(c) and 11-32(e) County Administrator's Comments: County Administrator: Board Action Requested: Following a public hearing, the Board is requested to adopt amendments to Chapter 11, Article III of the County Code "Removal of trash, weeds, etc. from property" to amend § 11-31(c) relating to improper disposal of trash and other debris and § 11-32(e) relating to uncontrolled growth of weeds, grass, and other vegetation, and to approve the ordinances after the close of the public hearing. Summary of Information: Chapter 11 of the County Code allows the County to issue notices of violation to property owners who have allowed trash to accumulate or have allowed vegetation to grow out of control. This chapter is enforced by the inspectors in the Department of Community Enhancement. Under the current versions of § 11-31(c) and § 11-32(e), the delivery requirements for notices of violation that must be provided to property owners are different. The proposed amendments would make the notice requirements more straightforward for inspectors by making the notice requirements the same for each section, that is, by personal delivery of the notice to the property owner or by first class mail to property owner, using the mailing address listed in the real estate tax records. Also, under the current version of these sections, the fee charged to property owners who do Preparer: Kirkland A. Turner Title: Director of Community Enhancement 3123:112100.1(112099.1) Attachments: 0 Yes � No bGb12-9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA not comply with the notice is different. The proposed amendments to § 11- 31(c) would increase the fee from $15 to $35 to reflect the same fee that is currently charged under § 11-32(e). Finally, the proposed amendments to § 11-32(c) specify that one written notice per growing season is reasonable to notify property owners to control the growth of grass and other vegetation. The proposed changes would enhance the county's effectiveness and efficiency in dealing with violations of these ordinances. Violations of § 11-31 specifically deal with instances where trash, garbage and refuse have accumulated to a point that it injuriously affects public health. In many instances this ordinance is used to clean vacant or neglected properties, and it is difficult, if not impossible, to obtain return receipt on certified mail. Under the current wording, the county is unable to clean the property without return receipt on certified mail. The proposed amendments will allow the county to correct the condition more quickly after making a reasonable attempt to contact the property owner. Like § 11-31, § 11-32 is often used at vacant or neglected properties to remedy conditions of uncontrolled vegetation. The ordinance currently requires inspectors to mail multiple notices to property owners or corporations that are not in the area and often have neither the means nor the inclination to address this problem. The changes to § 11-32(c) are proposed to increase the efficiency in the enforcement of that ordinance by allowing the county to take action after one notice is sent. The proposed changes are consistent with the state code and existing ordinances in surrounding localities. The attached ordinance reflects the proposed amendments to H 11-31 and 11- 32. 01111131130 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 11-31 AND 11-32 RELATING TO REMOVAL OF TRASH, WEEDS, ETC., FROM PROPERTY BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 11-31 and 11-32 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Chapter 11 — GARBAGE, REFUSE AND WEEDS N.. Article III. Removal of Trash, Weeds, Etc., from Property. Sec. 11-31. Unlawful conditions of trash, garbage, refuse, litter and other substances generally. (a) No owner of any lot or parcel of land within the county shall permit trash, garbage, refuse, litter and other substances which are reasonably liable to endanger the health of any person or injuriously affect public health or safety to remain on the lot or parcel. (b) Trash, garbage, refuse, litter and other debris shall be disposed of in personally owned or privately owned receptacles that are provided for such use and for the use of the person disposing of such matter or in authorized facilities provided for such purpose and in no other manner not authorized by law. (c) Whenever the county administrator or the official designated by him determines that any such unlawful conditions exist, he shall send a written notice to the property owner notifying the property owner (i) that such determination has been made and (ii) that the property owner must correct the violation within ten (10) dgys after the date on the notice . by eerti e retuf •-eeeipt i:equeste , The notice shall be delivered by hand or sent by first class mail to the last address listed for the property owner on the county's real estate assessment records for the property a shall b eemplied with by the 8 f.s + to the address listed i the real tate +„E , of ate i, pr-epeAy ewnef to F fee+ the evuudia.ivii'+' . If the unlawful condition is not corrected within ten days after receipt of such notice, the county administrator or his designee may order such condition to be corrected, either by county forces or by a private contractor. The actual cost, together with an administrative heAidling charge of Q'�$35.00, shall be billed to the property owner and if not paid shall be added to and collected in the same manner as the real estate taxes are collected en s,,,.,., pr-epe4y. The county administrator or his designee shall certify the costs and expenses to the treasurer of the county, who shall collect such amount; and if such amount shall remain unpaid for a period of 60 days, then the treasurer shall certify such charges as being unpaid to the clerk of the circuit court of the county, who shall maintain a record book of such delinquent costs and expenses on file in the records of his office. (d) Every charge authorized by this section with which the owner of any such property shall have been assessed and which remains unpaid shall constitute a lien against such property ranking on a parity with liens for unpaid local taxes and enforceable in the same manner as provided in Code of Virginia, tit. 58.1, ch. 39, art. 3 (§§ 58.1-3940 et seq.) and art. 4 (§§ 58.1-3965 et seq.), as amended. The county may waive such liens in order to facilitate the sale of the property. Such liens may be waived only as to a purchaser who is unrelated by blood or marriage to the owner and who has no business association with the owner. All such liens shall remain a personal obligation of the owner of the property at the time the liens were imposed. (e) Violations of this section shall be subject to a civil penalty of $50.00 for the first violation, or violations arising from the same set of operative facts. The civil penalty for subsequent violations not arising from the same set of operative facts within 12 months of the first violation shall be $200.00. Each business day during which the same violation is found to have existed shall constitute a separate offense. In no event shall a series of specified violations arising from the same set of operative facts result in civil penalties that exceed a total of $3,000.00 in a 12 -month period. (f) Such violations shall be a Class 3 misdemeanor in the event three civil penalties have previously been imposed on the same defendant for the same or similar violation, not arising from the same set of operative facts, within a 24 -month period. Classifying such subsequent violations as criminal offenses shall preclude the imposition of civil penalties for the same violation. Sec. 11-32. Unlawful conditions of weeds, grass, shrubbery, trees and other vegetation generally. (a) Occupied property. This paragraph shall not apply to land zoned for or in an active farming operation. (1) No owner of occupied residential real property shall permit to remain on such property or any part thereof a grass or lawn area of less than one -half -acre when growth on such grass or lawn area exceeds 12 inches in height. (2) No owner of any occupied developed or undeveloped property, including property upon which buildings or other improvements are located, within the boundaries of platted subdivisions or any other areas zoned for residential, office, commercial, or industrial use shall permit to remain thereon, any grass, weeds, or other uncontrolled vegetation in excess of 18 inches in height unless located in areas within the property that are used for pastures, under cultivation, forested, subject to utility transmission easements, or where the vegetative growth is regulated under state or federal laws or. programs. (b) Vacant property. This paragraph does not apply to land zoned for or in an active farming operation. No owner of any vacant developed or undeveloped property, including property upon which buildings or other improvements are located, within the boundaries of platted subdivisions or any other areas zoned for residential, office, commercial, or industrial use shall permit to remain thereon, any grass, weeds, or other uncontrolled vegetation in excess of 18 inches in height unless located in areas within the property that are used for pastures, under cultivation, forested, subject to utility transmission easements, or where the vegetative growth is regulated under state or federal laws or programs. 06.3132 (c) Occupied and vacant property. No owner of any lot or parcel of land shall permit to grow or remain thereon any hedge, shrub, tree or other vegetation, the limbs, branches or other parts of which overhang, extend or protrude into any street, sidewalk or public alley in a manner which obstructs or impedes the safe and orderly movement of persons or vehicles thereon, or, in the case of trees, when the dead limbs or branches thereof are likely to fall into or across such street or sidewalk, thereby endangering such persons and vehicles. (d) Disposal of vegetation. Upon remedying any unlawful condition hereunder, the owner shall dispose of such vegetation in a manner that eliminates any potential fire hazard. (e) County's authority to act. Whenever the county administrator, or an official designated by him, has dete.Y,.,ine by , p, i4s, inspeetionsor-other- has determined, that any such unlawful condition exists -iii, he shall send written notice to the ne#irPpropertX owner of the land upon which the vielation existsnotifing the propert owner i) that such determination has been made and (ii) that the owner shall4e-cut the grass, weeds, or other uncontrolled vegetation within suel3-the Feasenabletime as -is -specified in the notice. Such notice shall be in «,,.iron, shall be delivered by hand or sent by first class mail to the last address listed for the property owner on the county's real estate assessment records for the property. ailed to the last known address of the ownef and shall be eemplied with by the wAffien One written notice perigrowing season to the owner of record of the subject property shall be considered reasonable notice. If such grass, weeds, or other uncontrolled vegetation are not cut within the required time, a county official designated by the county administrator shall cause them to be cut, and the costs and expenses thereof, including an administrative handling charge of $35.00, shall be billed to the property owner and, if not paid, shall be added to and collected in the same manner as the real estate taxes are collected on sueh pfepeft-y. The county administrator or his designee shall certify the costs and expenses to the treasurer of the county, who shall collect such amount; if such amount shall remain unpaid for a period of 60 days, then the treasurer shall certify such charges as being unpaid to the clerk of the circuit court of the county, who shall maintain a record book of such delinquent costs and expenses in the records of the clerk's office. (f) Lien on property. In addition to any authority the treasurer has to place a lien through the tax collection process, costs and expenses incurred by the county to correct violations of subsections (a)(2) or (b) shall be assessed against the owner and any lien holder of the property and, if they remain unpaid, shall constitute a lien against such property ranking on a parity with liens for unpaid local taxes, and shall be enforceable in the same manner as provided in Code of Virginia, tit. 58.1, ch. 39, arts. 3 and 4 (§§ 58.1-3940-58.1-3974), as amended. A locality may waive such liens in order to facilitate the sale of the property. Such liens may be waived only as to a purchaser who is unrelated by blood or marriage to the owner and who has no business association with the owner. All such liens shall remain a personal obligation of the person who was owner of the property at the time the liens were imposed. (g) Penalties. (1) Violations ofsubsection (a)(2) or (b). Violations of subsection (a)(2) or (b) shall be subject to a civil penalty of $50.00 for the first violation, or violations arising from the same set of operative facts. The civil penalty for subsequent violations not arising from the same set of operative facts within 12 months of the first violation shall be $200.00. Each business day during which the same violation is found to have existed shall constitute a separate offense. In no event shall a series of specified violations arising from the same set of operative facts result in civil penalties that exceed a total of $3,000.00 in a 12 -month period. In addition, these violations shall be a Class 3 misdemeanor in the event three civil penalties have previously been imposed on the same defendant for the same or similar violation, not arising from the same set of operative facts, within a 24 -month period. Classifying such subsequent violations as criminal offenses shall preclude the imposition of civil penalties for the same violation. (2) Violations of subsection (a)(1), (c) and (d). Any violation of subsection (a)(1), (c), and (d) shall be punishable by a civil penalty not to exceed $100.00. (2) That this ordinance shall become effective immediately upon adoption. 3123:112099.2 4 Riicbmonb itzmes-Dispatch Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date May 16, 2018 Date Category Description Ad Size Total Cost 05/16/2018 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 23 L 229.20 TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, 4i- gkiiia, d an a4aurned neetinon Wednesday, May 23, 2018, at 6 pm. in the County Pudic Meeting Roam at the Chesterfield Administration Build%Route 10 and inn Road Chesterfield, Virginia, will hold a pub• lic hearing where persons may appear and present their views concern. ing: An ordnance to amend Code of the County of Chesterfield 1991, as amended, by amending and reenacting Sections 11.31 and 11.32 relat- ingto removal oftrash,weeds, etc, from property. A copy of the ordinance is on file in the County AdninatreDes Office and the Clerk to the Board's Office (Room 504) 9 the lane B. Ramsey Administration Building, 9901 Lori Road, Chesterfield Virginia, for pudic examination between the hours of 890 am. and 5:00 pm 0 each regu- lar business day. For futier information, please contact Rich Billingsley, Department of Community Enhancement atNOME. The hearing is held 9 a public facility designed to be accessible to sons with disabilities. Any persons with questions on the accessibility of the facility or the need for reasonable accommodations should con. tact Janice Blakley, pork to the Board, 9148.1208 Persons needing in• terpreter services for tie deaf must notify the Clerk to the Board no lot- er than Friday, May 18. Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 05/09, 05/16/2018 The First insertion being given ... 05/09/2018 Newspaper reference: 0000749355 Sworn to and subscribed before me this ff6tary-PubAc C/ Supervisor Janet Johnson Williams NOTARY PUBLIC Commonwealth of Virginia State of Virginia 7566416 City of Richmond My Commission Expires June 30, 2021 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 AGENDA Meeting Date: May 23, 2018 Item Number: 16.D. Subject: PUBLIC HEARING: Ordinance to Vacate a Portion of a 16 -Foot Sewer Easement Across Lots 9, 10, 11, 12, and 13, Cambria Cove, Section 3 County Administrator's Comments: County Administrator: Board Action Requested: Adopt an ordinance to vacate a portion of a 16 -foot sewer easement across Lots 9, 10, 11, 12 and 13, Cambria Cove, Section 3. Summary of Information: Cambria 2014, LLC, has submitted an application requesting the vacation of a portion of a 16 -foot sewer easement across Lots 9, 10, 11, 12, and 13, Cambria Cove, Section 3. The sewer line has been relocated and new easements have been dedicated. This request has been reviewed by Utilities. Approval is recommended. District: matoaca Preparer: John W. Harmon Attachments: 0 Yes F-1 No Title: Real Property Manager LVA MI ilk I I WMIRNWA PUBLIC HEARING: Ordinance to Vacate a Portion of a 161 Sewer Easement Across Lots 9,10,11,12, and 13, Cambria Cove, Section 3 11 10 Portion of a 16' Sewer AQ:- � Easement to be, Vacated a 9 0 N -dlmlah� - A AdErw4L W*E W S 1 inch = 667 feet M1 20�MO1;Wd.FM CAhIfJPrA� InVFnW ESMTMii6yrJpmE,r, th n N�' ow8 l aril: ®E B@®BAS©INS,. IAO�©�� �•� ---------------I\ i5k SSSSSSSSSSggS g S `` ` J ,t.\ tie 61m y m;a a ` � i 1_J b 4 �` iI�NA�) � V� •� cc n nnAA rr i , a1 1 o `N11 -08-341i 6. 7317" 15 awl n`�+� ?�$@ `m iin avl n`,v� w i•4'..�z"A�//�' a c a v # V$ $ i vw 3 �rl Nrris7o �;,,, 8J J E7 31 J!! ',1Rva '• '.`^�/J� is T>"/ 7 0 ^i2 �� oU ti .y. / 4 /'•. �:/ � � �' ala, " 01 41 igy 91 414°, !0 4a cosy } g a .. 1 COMPILED PLAT SHOWING A PROPOSED VARIABLE mcwm WIDTH SEWER EASEMENT AND APORTION OFA� 3 � oo 0 $ I, SEWER EASEMENT TO BE VACATED CROSSING 11 ` S rr fl VARIOUS OWNERS LYING NORTH OF NEW GALE DRIVE !� `S �, s MATOACA DISTRICT CHESTERFIELD COUNTY, VIRGINIA RiCbaloWgialefi-DifiPateb Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD, VA 23832 Account Number 6025752 I Date May 16, 2018 Date Category Description Ad Size Total Cost 05/16/2018 Meetings and Events TAKE NOTICE That on May 23, 2018, at 6:00 p.m. or as soon t 2 x 20 L 195.00 TAKE W K;E That on lky 212018, 9 00 PA or as soon ilreraler as may be hear4 tlt 8olyd d Sripenesors d t2aetfrdd Courcy 9 its rWar Publisher of the meeting ntlleNblic k mol C", vi.Richmond is Times -Dispatch P AAr 0f0)li ricaI m�6fodsaweeasdrr�lt a[apWl �, r >z-" ,daWWA On a ply by � atd Assooa�s, �c, dated 18, 2�4 This is to certify that the attached TAKE NOTICE That on May 2 was rid¢ "ft2ZN16,b ftDeMW (XCCntvitM published by the Richmond Times -Dispatch, Inc. in the City of ChaslddCoudy,Yng�ia�n�atBook2�,at ?L Tk mrrgkte t t of the poposad arduuace on fie n dle of a (o ft d Way 0% 0 a�stefi�d Courcy, Yrgnia, be by Richmond, State of Virginia, on the following dates: ald may examM aft llderl5llO pafbPS betWeetl dIe i10Ui d a1R and ��I pJn. Alp! 05/09,05/1612018 Tk. Il�ddipacfrRI.des0tobeaaem kWper- sons aAgpersarswfhtpl *onteMAO d The First insertion being given ... 05/09/2018 !:&I"" recdfn'asorebk, CkrktluBoardsernres Ia the dref mug rally tlIe Cldk to tlIe Board no late Newspaper reference: 0000750719 tlarllay18,2018. u4r , g 2018 Sworn to and subscribed before me this - I - N ry Public Supervisor State of Virginia City of Richmond My Commission expires Janet Johnson Williams N07,XR%' PUBLIC (`ormmj)nwealth of Virpinia 7566416 N'h Commission Expires June 30, 2021 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY uc BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: May 23, 2018 Item Number: 16.E. Subject: PUBLIC HEARING: Ordinance to Vacate the Public Sewer Rights Within a Portion of a Variable Width Sewer and Drainage Easement Across Lot 14, The Landing at Swift Creek, Section 2 and a Resubdivision of Lot 1, Kingspoint Resubdivision County Administrator's Comments: County Administrator: Board Action Requested: Adopt an ordinance to vacate the public sewer rights within a portion of a variable width sewer and drainage easement across Lot 14, The Landing at Swift Creek, Section 2 and a resubdivision of Lot 1 Kingspoint resubdivision. Summary of Information: Landing Development Corporation has submitted an application requesting the vacation of the public sewer rights within a portion of a variable width sewer and drainage easement across Lot 14, The Landing at Swift Creek, Section 2 and a resubdivision of Lot 1 Kingspoint resubdivision. This request has been reviewed by the Utilities Department. This section of public sewer line is not needed to serve the development. Approval is recommended. District: matoaca Preparer: John W. Harmon Attachments: 0 Yes Title: Real Property Manager No # 01 C 011 -011011 k CA 61 91 A ; a PUBLIC HEARING: Ordinance to Vacate the Public Sewer Rights from a Portion of a Variable Width Sewer and Drainage Easement across Lot 14, The Landing at Swift Creek, Section 2 and a Resubdivision of Lot 1, Kingspoint Resubdivision OINT D AN: 11-4 0 RJ BLI C HEARING_ OR D1 NAN C E T 0 VACATE PORTION OFAVARIABLE WIDTH SEWER EASEMENT 54 F)r- N W r= 1 inch = 417 feet Note. This plot was prepared without the benefit of a title report and is subject to lnfom70ti0n which mo be disclosed by such. No improvements and not ol/ easements moy be shown. (XX.XX) Denotes tie to easement along f 0 0 0 ffXML11djlTiAN VA SPR/NG CREEK 84P77ST CHURCH TRUSTEES 716-680-9477-01M2 D.B.9438 Pg.399 \ 5130 Abolridge Rd. 8' Easemant P.8.228 Pg.74-79 i6' Drainage Easement ¢ S N P.S..228 Pg. 74-79 �6?6 N LANDING DEVELOPMENT 1 N 6VRPOR477ON ,2 717-681-1532-00000 0.810.197 Pg. 34 co 14930 Sandy Shoals Ter. The Landing at Swift Creek Section 2 The Landing at P.8.228 Pg,74-79 LANDING OMOPMENT Swift Creek LOT 14 CORPORATION Section 2 I�OIfJ ai 717-681-1649-00000 PE228 VARL48LE A8.10397 Pg. 734 Lot 15 PRIVATE 4924 Son Shoals Ter. P .74-79 SVENWR 74-79 WIDTH 1 dy SEWERo ` 0 The Lundin of N 3,681,187.23 EASFA�EIVI Swift Creek E 11,717,224.59 \� e (��1�1' O Section 2 Vor Hidth Private �� 1 3� NO = P.8.128 Pg.74-79 /ngress/£gress \ 1 Lot 13 Easement 10768 Pg. VARIABLE MOTH 9. 8. yy 'f S£W£R EAS£MEl✓T Vor Width Orolnoge P8228 P 74-79 Easement g' 0.8.228 Pg. 74-79 ,. \ 16' Drainage s� Easement \ L�30.47' P.8228 Pg.74-79 SANDY SHOALS V 11556. 7h' T R Op TERRAX 4+L p f� 40. RA ra b 1 Lot 12 P.8.228 P9.74-79 r-20' VEPCO Easement D.B. 10799 Pg. 189 a �Jeffe A. Bridges o j 20' Gas tine Easement I D.B. 10890 Pg. J67 No. 3332i 10' Verizon Easement 4/13/2018 ¢ 0' 40' 80' D.8.10773 Pg. 40 g 4 O �D gUgVE� 1`--40' COMPIL ED PLA T SHO WING A VARIABLE WIDTH SEWER EASEMENT TO BE VACATED AND A VARIABLE WIDTHPRI VATESEWER L:ASEMENT TO REDEDICATED L KING ONLOT 14 THE DATEx SCALE: 0-40' 18 LANDING A7 IfTCREEKSECTION2 SCALE: 1 =40' g JOB NO: 01000480.00 MATOACA DISTRICT sCHESTERFIELD COUNTY, VIRGINIA CHK.• J56B D)YG.•SCZ • PLANNERS • ARCHITECTS • ENGINEERS - SURVEYORS• rt¢"a:cnrao rororteow 15871 City View Drive Suite 209 • Midlothian, Virginia 23113 - Phone (804) 79"371 • Fax (baa) 794-2635 Www.ba12er.C9 eC v)140 Itichmab gimes-Difivdcl Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD, VA 23832 Account Number 6025752 Date —7 May 16, 2018 Date Category Descnption Ad Size Total Cost 05/16/2018 Meetings and Events TAKE NOTICE That on May 23, 2018, at 6:00 p.m. or as soon 1 2 x 21 L 204.00 TAKE NOTICE That on May 21 Nit 9 EN pm or is soon dlereafter aS may be irrdroe fJord d d Orster6dd Coin 9 its "lar =' Publisher of the meeting n the Boom d Chid Canty, Vi• g4 crlsiderthafdW* nrlcef(Ir*bn: Richmond Times -Dispatch AN ORDiNIViCE ro rite tlr p6ic sewer nghhts witfm a portion d a wtriahle width stover rd damage easemdd,atrass ld 11, the tai• IN at 5011 Ca* $ dim 2 and i RtsubdRW d A 1 UmWdkodm W_ This is to certify that the attached TAKE NOTICE That on May 2 was City R6"</*isSbOMtlaiapi9Ilq published by the Richmond Times -Dispatch, Inc. in the of Odaber 21, 2811, reed Fbwy S, 2815, n die Ckr Office, Circuit CarLOwsttrf�dCouiy,Ym2iva in(+ktB�ai228 atPagelB Richmond, State of Virginia, on the following dates: Tv canpkle Bad d the or6rlrlce ion fib n tet office Rfght d WaY 01It¢ in DIM, Ytg* aW nlay he eK * d by on• A inMresfed pA s t fee hm d &38 am and 52 pm Mon- 05/09.05/16/2018 dayftW s' . lily The a d i pude frik. deli* to be ltdbl2 b per- First Insertion being 05/09/2018 sens�liryptnonswlhRlrestaaso h1CCe!i *d The given ... � ladlIryry a reed fa reasoiable ac�mllodatia5 shotb contact Jan• is 8.81abey, Chit to tle lord,1788.1288. km needtg irder• W w4mbrthe defmlatW%the(2dhtotkBoardNIV Newspaper reference: 0000750715 tbo may It Nit 18?Ole Sworn to and subscribed before me this nj Notary Public Supervisor State of Virginia City of Richmond My Commission expires Janet Johnsou Williams tiOTARY PUBt,1C Commonwealth of Virginia 7566416 Nly Commission Expires June 30, 2021 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA "tiraccl Meeting Date: May 23, 2018 Item Number: 19. Subiect: Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: of the Board of Motion of adjournment and notice of the Board of Supervisors meeting to be held on June 27, 2018, at 3:00 p.m. in Room 502 at the County Administration Building. Preparer: Janice Blakley Attachments: 1:1 Yes Title: Clerk to the Board of Supervisors ■ No # �tfl0141