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02/28/2018 MinutesBOARD OF SUPERVISORS MINUTES February 28, 2018 Supervisors in Attendance: Ms. Dorothy A. Jaeckle, Chair Ms. Leslie A. T. Haley, Vice Chair Mr. Christopher M. Winslow Mr. James M. Holland Mr. Stephen A. Elswick Dr. Joseph P. Casey County Administrator Ms. Jaeckle called the meeting to order at 1:00 p.m. 1. APPROVAL OF MINUTES FOR JANUARY 24, 2018 On motion of Mr. Winslow, seconded by Ms. Haley, the Board approved the minutes of January 24, 2018, as submitted. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 2. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS, DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION On motion of Mr. Winslow, seconded by Mr. Elswick, the Board replaced Item 12.A.7.b., Transfer of District Improvement Funds from the Dale District Improvement Fund to the School Board for soccer goals at Meadowbrook High School, and approved the agenda, as amended. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 3. WORK SESSIONS 3.A. EVERY DAY EXCELLENCE 3.A.1. UTILITIES DEPARTMENT • Dr. Casey and Mr. George Hayes recognized Mr. Howard Vaughan, Utilities employee, who responded to a broken water meter at a county residence home during one of the recent bitter cold snaps. Ms. Cristol Klevinsky, who wrote the letter thanking Mr. Vaughan for his excellent customer service, was also in attendance. Board members expressed their appreciation to Mr. Vaughan for his efforts and continued service during the winter weather. 3.A.2. FIRE AND EMERGENCY MEDICAL SERVICES DEPARTMENT • Dr. Casey and Deputy Chief Edinger, Fire and EMS Department, recognized Captain Kathryn Kahlson, who recently retired from the Virginia Air National Guard after many years of service as a Colonel, her final assignment being the deputy director of operations at the Joint Force Headquarters in Sandston. Board members expressed their appreciation to Captain Kahlson, for her dedicated service to the county and the country. 18-45 02/28/18 3.B. COUNTY ADMINISTRATION ANNOUNCEMENTS • Dr. Casey and Mr. Scott Zaremba, Deputy County Administrator, introduced Mr. David Johnson, new Director of Risk Management, effective February 24. Dr. Casey stated Mr. Johnson has over three years of service with Chesterfield County as the Assistant Director of Risk Management -Environmental, Health and Safety Division. He noted his depth of knowledge in risk assessment and mitigation, regulatory compliance, claims management and budgeting made him the top candidate for the position. • Dr. Casey introduced Mr. Matt Harris, new Deputy County Administrator for Finance and Administration. He stated in his current role, Mr. Harris has served as a key advisor to both the County Administrator and the Board of Supervisors. He noted the Board of Supervisors would be acting at the evening session to formally appoint Mr. Harris as Deputy County Administrator. 3.C. SCHOOLS FY2019 PROPOSED OPERATING BUDGET AND FY2019- 2023 CAPITAL IMPROVEMENT PROGRAM Dr. James Lane, Superintendent of Chesterfield County Public Schools, joined by Ms. Christina Berta, Chief Financial Officer, provided a comprehensive review to the Board of Supervisors of the School Division's proposed FY2019 operating budget and FY2019-FY2023 Capital Improvement Program. Ms. Berta provided highlights of the operating budget including the year-to-year changes, trends, staffing changes, and the five-year plan. She stated the approved financial and capital plans will provide an additional $32.9 million in state and local funding; address School Board priorities (equity, growth measures, fine arts, alternative education, automation and wellness); support compensation initiatives for Team Chesterfield staff; continue innovative efforts initiated this school year; address operational needs to support cleaner buildings; fund replacement schools instead of renovations; and fully fund the School Board's approved school start times initiative. In response to Ms. Jaeckle's question, Ms. Berta noted the breakdown of the additional $1.1 million pay-as-you-go capital reserve is approximately $1 million for elementary Chromebooks and $100,000 for major maintenance. Ms. Berta continued her presentation by highlighting various operating fund expenditure changes. In response to Ms. Jaeckle's question regarding the reduction in general pool positions, Dr. Lane stated funding for 27.5 additional instructional positions are needed to address a projected increase in student enrollment. Discussion ensued relative to the restoration of general pool positions to address expected student growth. Ms. Berta then continued her presentation by highlighting various operating fund expenditure changes. In response to Mr. Winslow's question regarding student growth measures expansion, Dr. Lane stated the current vendor is Northwest Education Association who measures the academic progress assessments. 18-46 02/28/18 K Mr. Holland expressed concerns relative to the custodial outsourcing issue that did work as expected. He commended Dr. Lane for addressing the issue to ensure that county schools are safe and clean for students and staff members. Discussion ensued relative to custodial insourcing. In response to Ms. Jaeckle's question regarding contracted Special Education (SPED) nurses and other SPED services, Ms. Berta stated there is a mix of state and federal funding sources to address those needs. In response to Mr. Elswick's question, Ms. Berta stated SPED services are state mandated based on a student's Individualized Education Program (IEP). She further stated the $718,900 is incorporated into the budget for additional students. In response to Mr. Winslow's question, Dr. Lane stated 13 percent of students have a disability. He further stated students who suffer from severe disabilities require aid of a full-time nurse. Discussion ensued relative to Medicaid reimbursement and funding required for SPED nurses and other services. Ms. Berta continued her presentation by reviewing a summary of realignment of salaries and other technical adjustments which includes turnover in hiring during the year; reduction in salaries for positions completing the Supplemental Retirement Plan (SRP) work year June 30, 2018; FY2018 projected custodial contract increase of $11.7 million budgeted in FY2019 for contracted custodial; and additional funding for teacher substitutes based on added teacher full- time employees for student growth. In response to Mr. Elswick's question, Ms. Berta stated $100,000 is needed for additional substitute funding for additional fulltime teachers added for student growth. She further stated trends determined the number of extra positions needed based on student growth. Discussion ensued relative to the calculation used to determine additional funding for teacher substitutes based on added staff positions. In response to Mr. Elswick's question regarding the reduction in salaries for positions completing the SRP work year, Ms. Berta stated between the budgeted amount and salary savings for the 85 projected enrollees in the SRP, plus the subtraction needed to pay the first year SRP participants, $10.9 million is left over to support the reduction. She further stated the trust payment for this year is $13.9 million, which creates a gap in funding. In response to Ms. Haley's question, Ms. Berta stated as the program progresses and the balance shifts, a credit will be made towards the ending balance, rather than being incorporated into the overall budget permanently. Dr. Casey noted the SRP funding topic and actuary reports would be addressed at the next Audit and Finance Committee meeting in order to leverage savings in future years to cover a possible shortfall this year. Discussion ensued relative to SRP funding. 18-47 02/28/18 Ms. Berta continued her presentation by reviewing operating fund expenditure increases to the proposed budget which include substitute pay - an increase of degreed teacher pay from $78 per day to $85 per day and non-degreed teacher pay from $49 per day to $85 per day; coordinators of assessment and remediation in middle schools to support growth towards full accreditation and support for the 21St Century Learning Grant; data warehouse - instructional team - absorption of software cost in local match requirements for Governor's Technology Grant; and SPED pupil -teacher ratio (PTR) reduction - addition of teachers to support PTR reductions in collaborative class sizes and growing student population and increased needs. In response to Ms. Jaeckle's question regarding Special Education statistics, Dr. Lane stated data has shown over the last ten years a larger shift of students live in poverty, which tends to correlate with a higher number of students with learning disabilities. Ms. Berta continued her presentation by reviewing additional increases to the proposed budget which includes an increase in the Virginia Retirement System (VRS) non-professional rate from 9.72 percent to 12.23 percent; and a recognition of existing pay -go reserves in the FY2019 operating budget to support rebuilds of schools as outlined in the CIP. In response to Mr. Holland's questions, Dr. Lane stated the last time substitute pay was increased was FY2008. Regarding VRS rates, Dr. Lane stated the non-professional rate has increased based on the future funding structure to meet the system's long-term liability. Dr. Casey clarified the timeframe of the VRS rolling average to determine the rate calculation. Discussion ensued relative to rate calculations. Dr. Lane clarified the rate increases for degreed and non- degreed pay. Regarding coordinators of assessment and remediation in middle schools, he stated counselors are feeling pressure to mediate mental health situations more frequently. Ms. Jaeckle stated evaluating and counseling students for mental health issues should be equated to a medical expense. Regarding substitute pay, she stated it must be a challenge getting substitute positions filled based on the small pool of applicants. Discussion ensued relative to substitute positions. Ms. Berta continued her presentation by reviewing decreases to operating budget expenditures which include a reduction in Central Office departmental budgets by 5 percent; removal of the Employee Assistance Program (EAP); downgrading the membership to an institutional membership in the Math Science Innovation Center at a level of $200,000 per year; the elimination of one position within the central office through attrition; and the reduction in utilities contingency due to rate adjustments received. Mr. Holland stressed the importance of the mental health and well-being the Employee Assistance Program provides for teachers and recommended not even contemplating the removal of the program. 18-48 02/28/18 W P] A Mr. Elswick concurred with Mr. Holland's remarks. Dr. Lane clarified the intent to keep funding for the Employee Assistance Program within final appropriations. Ms. Berta continued her presentation by highlighting the operating fund expenditures change detail summary. She noted $3.1 million additional SRP contribution due to number of expected employees being less than projected. She stated the county is working with school staff to address the support needed in addition to funds provided in the budget process. In response to Mr. Holland's question, Ms. Berta stated she does not know at this time if the General Assembly plans to contribute additional funding to mitigate budgetary cuts. She further stated she anticipates calculation tools by the end of the week to review the impact of the House budget versus Senate version based on crossover information. Dr. Casey recommended including potential additional state contributions during the discussion at the March 14 Work Session. Ms. Berta continued her presentation by reviewing the plan for school start times and staffing level/funding comparison. She stated there will be a request for appropriation of funding before the Board this evening to support the additional buses needed for the initiative. She stated this funding was reserved in the FY2016 budget process. Mr. Winslow recommended clarifying county and schools positions and their designations within budgetary documentation going forward. In response to Ms. Haley's questions, Ms. Berta stated in the FY2018 adopted budget and prior years, all trainer and coordinator positions were labeled as "Bus Drivers" on the full-time employee allocation documents and in the budget document. She further stated in the FY2019 budget, these office positions will be designated as office staff rather than bus drivers for tracking purposes. Dr. Lane stated substitute bus drivers have been hired on a day-to-day basis in the past. He further stated 28 floater positions will be needed to ensure that every bus route is covered. In response to Mr. Elswick's question, Dr. Lane stated there has been at least 5 percent bus driver absentees in this last school year. He noted $1.2 million is designated for substitute drivers, temporary drivers, and overtime needs. In response to Mr. Winslow's question, Dr. Lane stated the division has not been in jeopardy of having too many substitute bus drivers. In response to Ms. Jaeckle's question, Dr. Lane stated there have been times when staff has tried to assign double backs; however, parent/teacher arrival expectations are the main focus. Mr. Elswick expressed concerns relative to the prioritization of school start times over lowering pupil -teacher ratio and major maintenance issues which impact children in the classroom. He stated his inclination is to not support the re -appropriation of funding for additional school buses, but to allocate $2 million in funding for school facility major maintenance. 18-49 02/28/18 In response to Mr. Elswick's concerns, Dr. Lane stated funding for additional school buses align with major maintenance, because without funding, an older bus fleet would be used for future school use. Ms. Haley stated the Board has not heard that there is any discernable way to capture data on what the impact or lack of impact there will be on children by changing school start times. She then expressed concerns with unfunded long-term maintenance and priorities, which needs to be addressed. Mr. Holland stated the justification for changing school start times was specifically for an enhancement in academic performance for older students. He also stressed the importance of addressing critical needs. In response to Mr. Holland's remarks, Ms. Haley inquired if the model has been scaled to a level that makes it financially more attainable but not necessarily meeting the utmost needs of students and how to gauge if school start times are producing a certain level of academic performance. Mr. Winslow noted the schools' Facility Condition Assessment has not yet been finalized to determine the extent of major maintenance requirements. He stated he believes in the research that there are consequences of early high school start times and be delaying the start of the school day can reduce automobile accidents caused by sleepy teen drivers. In response to Mr. Winslow's comments, Ms. Jaeckle stated further research would need to be conducted to determine if starting the school day later would reduce the number of traffic incidents caused by teen drivers. She further stated she is skeptical to believe the data until a more intensive analysis is conducted. Mr. Holland stated he would initiative of school start measuring academic success. be inclined to support the times based on the studies Dr. Lane stated he believes the school start time initiative will have a positive effect on the mental health, academic growth and automobile safety of students. He further stated other school divisions have produced studies which favored later school start times based on their specific data. He stated staff worked hard to create a budget that did not warrant an increase in the transportation operating budget. He noted the Board put aside the $2 million specifically for the upgrade of school buses in FY2016. Ms. Berta continued her presentation by reviewing unfunded needs which includes funding needed to repair older school buildings - an increase in funding during the last five years has gone to -support reinvestment in classroom instruction; continued reduction of general education class size to meet individualized instructional needs and to offer additional course options; and restoration of 27.5 pool positions to accommodate projected student enrollment growth. In response to Ms. Haley's question, Dr. Lane stated the School Board has indicated that any new funding that comes from a match of additional state funding or local funding for PTR will go towards reducing general education class size. 18-50 02/28/18 It A In response to Mr. Elswick's question, Dr. Lane stated any additional funds from the state would go towards unfunded priorities, the most significant priority being facilities funding for major maintenance projects. Discussion ensued relative to funding critical maintenance school projects. In response to Ms. Jaeckle's concerns regarding school start times, Dr. Lane stated based on the logistical analysis, he does not plan to recommend additional phasing of start times. Ms. Haley expressed her concerns relative to a possible disruption to the business community as they adapt to school programing. In response to Ms. Haley's concerns, Dr. Lane noted the School Board waited 18 months for the community to adjust to their decision. He noted the business community was supportive of the initiative. Ms. Berta continued her presentation by highlighting the Capital Improvement Program (CIP) summary. She stated FY2019 and FY2020 will complete the funding allocation from the 2013 bond referendum; and projected CIP projects for FY2021-23 are estimates/modeling only pending finalization of the Facility Condition Study and work with the county to develop the next bond referendum. She further stated FY2021-23 includes funding to support major maintenance -identified critical needs; major maintenance replacement cycle plan; and projected school building needs. She noted total FY2019-23 CIP anticipated funding is $361,209,772. She stated the FY2019-23 CIP will continue the emphasis on addressing critical major maintenance across the division; and will allow the school division to continue the transition to rebuilds vs. renovations for the remaining projects from the 2013 school bond referendum: Crestwood, Ettrick, Harrowgate, and Reams elementary schools. Ms. Jaeckle stressed the importance of rebuilding elementary schools and noted HVAC systems and security matters would remain problematic in renovated schools. Mr. Holland concurred with Ms. Jaeckle's remarks. Ms. Berta continued her presentation by stating the FY2021-23 CIP will also allow the rebuild of Manchester Middle School and the construction of an addition to Matoaca Middle East; provide a planning tool for the next bond referendum; and begin to increase the pay -go funding from the schools' operating budget in support of capital needs. She further stated design work for the rebuilds of Crestwood, Ettrick, Harrowgate and Reams elementary schools would begin in the summer and fall of 2018. She stated construction of the four replacement elementary schools would begin in Fall 2019/Winter 2020 with buildings ready for use in Fall 2021. In response to Mr. Elswick's question regarding debt financing, Ms. Berta stated a $400 million capacity is anticipated for the next bond referendum; however, the span would need to last 8 years to support future projects. Dr. Casey clarified the stages needed for discernment relative to the next bond referendum. Ms. Berta continued her presentation by highlighting non - referendum and referendum uses for major maintenance critical needs. 18-51 02/28/18 In response to Mr. Elswick's question regarding potential future schools, Dr. Lane stated the Planning Department has indicated a need for an elementary, middle and high school on the western side of Route 360. He further stated the Capital Improvement Plan would allow for funding of those three schools if other items were not prioritized. Dr. Casey noted proffered land has already existed for future prototype school sites. Discussion ensued relative to the importance of potential future school locations and advanced refundings relative to the Tax Reform Act. Mr. Holland commended Dr. Lane for his continued leadership and financial transparency. Mr. Elswick recommended that the Board of Supervisors present to the School Board in form of a request that any new state funding be dedicated towards major maintenance. In response to Mr. Elswick's request, Dr. Lane stated the Board of Supervisors has the opportunity to make that decision through appropriations. Ms. Haley concurred with Mr. Elswick's recommendation and noted the Board of Supervisors' concerns with major maintenance priorities. She stated issues will be significantly weighed as the Board approaches the decision to appropriate funding for additional buses during the evening session. In response to Ms. Haley's remarks, Dr. Lane stated the School Board has identified critical needs of facilities as their top priority and are in complete alignment with the Board of Supervisors; however, the $2 million set aside for transportation should be used for that purpose. Mr. Holland stressed the importance of weighing all options relative to financial impacts to the county before making a final decision. Ms. Haley commended Ms. Berta for her informative and thorough presentation. The Board took a five-minute recess. Reconvening: 3.D. PROJECTED FY2019 GENERAL FUND REVENUES Mr. Matt Harris, Budget and Management Director, provided a review to the Board of Supervisors of revenues projected for the FY2019 budget, including information on overall economic conditions; an update on national, state and local economic conditions; revenue portfolio breakdown and summary review; forecast by major component; and the budget calendar. Regarding an update on national conditions, he stated there is an overall solid growth in the U.S. economy. He further stated there are continued increases in employment, with gains in manufacturing and strong retail sales. He stated there is a limited near-term risk of a downturn, though soft spots remain while productivity continues to be muted with sluggish incomes and lower savings. 18-52 02/28/18 It PC P] A In response to Mr. Elswick's question regarding the economy, Dr. Casey stated Chesterfield County budgets the revenues and expenditures conservatively. He further stated property taxes and assessed values are based upon a past indicator of sales; however, sales tax is the best local indicator of a future recession. Mr. Holland noted the Board of Supervisors immediately reviewed county spending in FY2008 and cut $50 million out of the budget and stabilized the school division. In response to Board member remarks, Mr. Harris stated the county will maintain an incremental approach and revenue and expenditures will be laid out in the five-year plan. He noted his plans to highlight points of interest throughout his presentation. In response to Mr. Holland's question regarding the growth rate, Mr. Harris stated the real Growth Domestic Product increased at an annual rate of 2.5 percent. Mr. Harris continued his presentation by reviewing an update on national conditions, specifically home prices vs. wages and salaries, per Mr. Winslow's request. Regarding the regional and state snapshot, he stated the state economy is plodding along with a softness in core labor market, specifically northern Virginia and Virginia Beach. He further stated the Richmond area continues to perform well and Chesterfield is a major contributor to that progress. He noted individual income taxes are approximately 70 percent,of state general fund revenues. He then highlighted strong local fundamental indicators to development revenues. Discussion ensued relative to identifying funding and support of school services based on local indicators and share of revenue growth by category. Mr. Harris continued his presentation by reviewing the revenue portfolio overview and the real estate forecast, specifically FY2018 projected versus FY2019 proposed revenue generated by real estate and personal property tax. Discussion ensued relative to revenue projections and residential revaluation results. Regarding Chesterfield wage growth, Mr. Harris stated improving income outlook by supporting further growth in local consumer categories, still the forecast remains well - rooted in longer -run averages. He then reviewed a summary of economic projections. He stated there is a modest increase in state funding and use of one-time general governmental sources are very limited. In closing, he stated the FY2019 forecast (and beyond) is based on sustainable, long -run trends and is well positioned to deliver a productive and prudent operating proposal. 3.E. PROPOSED FY2019 UTILITIES OPERATING BUDGET AND FY2019- 2023 CAPITAL IMPROVEMENT PROGRAM Mr. George Hayes, Director of Utilities, provided a comprehensive review of the Utilities Department's proposed FY2019 operating budget and FY2019-FY2023 Capital Improvement Program, as well as highlights of the operating budget including the year-to-year changes, trends, and policies. He stated the availability of funds is driven by the 18-53 02/28/18 department's adherence to financial and debt management policies established by the Board of Supervisors. He stated the proposed FY2019 operating budget is $70.4 million, which reflects a proposed 2.2 percent increase from FY2018. He noted the three main categories contributing to the 2.2 percent increase were personnel, contract services, and purchased water costs. He stated the department's ten-year CIP is the largest component of Utilities' financial activity and is the true driver for utility rates. Regarding challenges, he stated aging infrastructure, unstable and ever changing regulatory environment, water and wastewater resource needs continue to be challenges facing the rest of the nation's utilities. He noted Chesterfield is in a much better position than most of the nation due to solid proactive financial planning and strong in-house technical expertise. Regarding strong financial policies, he stated the county's rate stabilization reserve policy is based on annual depreciation of assets, which is a reasonable surrogate for determining minimum annual infrastructure replacement funding levels. In response to Ms. Jaeckle's question, Mr. Hayes stated water line replacement projects are coordinated with the Transportation Department. Mr. Hayes continued his presentation by stating modeling to calculate the FY2019 water and wastewater Capital Cost Recovery Charges (CCRC) indicates the county wastewater CCRC is fair and reasonable, and therefore no change is proposed for FY2019; however, the modeling indicates a water CCRC increase of $450 is needed. He indicated the department is proposing to implement the increase over a two year period with a $225 increase in FY2019 and FY2020. He further stated even with the proposed increase, the county's Capital Cost Recovery Charges still remain competitive. In response to Mr. Elswick's concerns, Mr. Hayes stated proposed increases in the water and wastewater commodity charges will result in a monthly combined water and wastewater increase of $1.96, or 3.56 percent, for an average residential customer using 7 CCF's per month. He further stated the county's rate model last year indicated a five percent rate increase needed across the board for utility services. He noted water and wastewater expansion and non - expansion services are calculated separately. Ms. Debbie Cosgrove, Financial Manager for Utilities, stated proposed rate adjustments allow the department to continue to invest in system repair, rehabilitation, and replacement projects to ensure the system is safe and reliable. In response to Ms. Jaeckle's question, Mr. Hayes stated there were no recommendations for tiered rates last year. Dr. Casey clarified that the wastewater system faces a lot more mandates and regulatory changes than the water system. Mr. Hayes noted currently many utility departments across the nation face significant financial issues as they need to replace aging pipe infrastructure. He noted there are many water quality standards that are mandated by the state. Regarding the rate study, he stated the combined water and wastewater CCRC for FY2019 will increase $225 from $10,900 to $11,125, which is a 2 percent increase. In closing, he reviewed the Consumer Price Index for water and sewer services as compared to Chesterfield's historic rate adjustments and expressed his gratitude for the Board's direction and continued support. 18-54 02/28/18 W W In response to Mr. Winslow's question, Mr. Hayes stated he believes the water use per capita will decline further and the average residential consumer uses approximately 14 CCF bi-monthly. In response to Mr. Elswick's concerns, Mr. Hayes stated many municipalities implemented tiered rates and as a result had drastic increases in rates due to lower consumption. He further stated American Water Works estimates over the next 25 years $1 trillion would need to be invested in the nation's water systems. In response to Mr. Winslow's questions, Mr. Hayes stated he will be attending a meeting with the Reservoir Hydrilla Management Group on March 7. He further stated a dominant species of algae in the reservoir last year created a harmless compound that produces a musty taste and odor in the water. He stated the department increased the dosage of activated carbon which is used to remove the taste and odor from the water in the treatment process. Utilities will continue to monitor the water quality in the reservoir and will be assisted by the use of the new buoys. In response to Mr. Holland's questions, Mr. Hayes stated there are plans to implement an advanced fixed -based metering system for the county, as well as a customer portal for high resolution data. He further stated lead identified in seven water fountains at county schools has been resolved, and those fountains were immediately taken off line and have been replaced. Ms. Jaeckle expressed her appreciation to Mr. Hayes for his informative and thorough presentation. 3.F. GENERAL ASSEMBLY UPDATE Ms. Mary Ann Curtin, Director of Intergovernmental Relations, presented a brief update to the Board of Supervisors on the status of several bills before the General Assembly. She stated wireless communications infrastructure legislation is likely to pass, which would allow wireless towers to install towers without requiring companies to get local approval through special exceptions or variances. She further stated staff has asked that an enactment clause be added on both versions to instruct the industry to report annually for the next seven years on how service is expanded. In response to Ms. Jaeckle's question, Ms. Curtin stated the wireless infrastructure bills strictly deal with wireless communications, not broadband. In response to Mr. Winslow's question, Ms. Curtin stated the message being sold is that localities have created obstacles for telecommunications companies to expand services. Discussion ensued relative to the installation of wireless towers and land -use authority of localities. Ms. Curtin continued her presentation by stating there has been a House joint resolution introduced commending the 1917 Courthouse, as well as a resolution commending Eppington on its 250th Anniversary. She further stated the House and Senate budget plans are more than $600 million apart mainly because of Medicaid expansion and the amount of the cash reserve. She noted the House conferees have been announced and the Senate 18-55 02/28/18 conferees will be announced. In closing, she stated the two chambers will act on the budget plans and are set to end the General Assembly session on March 10. In response to Mr. Elswick's question, Ms. Curtin stated there is currently legislation that would prevent local governments from enacting rules on the distance between mulch and a building. Discussion ensued relative to regulations to prohibit mulch or other flammable material against a building. 4. REPORTS There were no Reports at this time. 5. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no requests to address the Board at this time. The following item was moved from the evening session to the afternoon session: 19. CLOSED SESSION PURSUANT TO SECTION 2.2-3711.A.7., CODE OF VIRGINIA, 1950, AS AMENDED, FOR CONSULTATION WITH LEGAL COUNSEL PERTAINING TO NOVEMBER V.CHESTERFIELD COUNTY, VIRGINIA WHERE SUCH CONSULTATION IN AN OPEN MEETING WOULD ADVERSELY AFFECT THE LITIGATING POSTURE OF THE COUNTY On motion of Mr. Winslow, seconded by Mr. Elswick, the Board went into closed session pursuant to Section 2.2-3711.A.7., Code of Virginia, 1950, as amended, for consultation with legal counsel pertaining to November v. Chesterfield County, Virginia where such consultation in an open meeting would adversely affect the litigating posture of the county. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. Reconvening: On motion of Mr. Winslow, seconded by Ms. Haley, the Board certified that to the best of each Board members' knowledge only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act, and only such public business matters as were identified in the motion by which the closed session was convened, were heard, discussed or considered in the closed session by the Board of Supervisors. Mr. Winslow: Aye. Mr. Elswick: Aye. Ms. Haley: Aye. Ms. Jaeckle: Aye. Mr. Holland: Aye. 18-56 02/28/18 Ic lk A A 6. RECESS On motion of Mr. Holland, seconded by Ms. Haley, the Board recessed to dinner in Room 502. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. Reconvening: 7. INVOCATION The Honorable Leslie Haley, Vice Chair, Board of Supervisors led the invocation. 8. PLEDGE OF ALLEGIANCE Eagle Scout John Chase Huddleston led the Pledge of Allegiance to the Flag of the United States of America. 9. COUNTY ADMINISTRATION UPDATE 9.A. CHILD ADVOCACY CENTER UPDATE Ms. Jana Carter provided an update to the Board of Supervisors on the Child Advocacy Center. She stated the Chesterfield County Child Advocacy Center (CAC) opened on January 30, 2018. She further stated the CAC provides a safe and friendly place for children who have reported an allegation of sexual assault or serious bodily injury to be interviewed about the abuse. 9.B. OTHER COUNTY ADMINISTRATION UPDATES • Dr. Casey announced the county's Black History Month Celebration, in partnership with Virginia State University, was a great success this year. He stated numerous events were held throughout the county, with a kickoff musical event at VSU, and programs at many of the libraries and the Chesterfield Historical Society of Virginia. He further stated this year is a transition year with Chesterfield and VSU co-chairing the program. He noted the Black History Month program will now be led by the county's partner, Virginia State University. He also thanked county employees, both former and current, for their hard work and dedication in serving on the Black History Month Celebration planning committees over the past 29 years. • Dr. Casey was pleased to report that Devon USA recently announced the construction of an industrial building of up to 500,000 square feet on its site in the James River Logistics Center located on Bellwood Road. He stated the project will be a state-of-the-art warehouse, identical in size and scope to the building developed by Devon in 2017 at Enterchange at Northlake in Ashland. He noted the Economic Development Department is assiting in the site plan and permitting processes and will also assist in marketing the new building to potential users when completed. 18-57 02/28/18 9.C. ECONOMIC DEVELOPMENT AUTHORITY UPDATE Ms. Terri Cofer Beirne, at -large representative of the Chesterfield County Economic Development Authority (CEDA), provided an update to the Board of Supervisors regarding the EDA. She stated the CEDA was created 50 years ago by the Board of Supervisors and works in conjunction with the Department of Economic Development to help grow small businesses, expand existing businesses, and attract new businesses to Chesterfield County. She further stated the CEDA is chartered through a state law that allows cities and counties to create industrial or economic development authorities with wide -range powers, not available to local governments, in order to facilitate economic development opportunities within the community. She stated the CEDA has the power to buy, sell and develop land for business parks or other economic development purposes. She further stated it can also build facilities for sale or lease to private companies; issue taxable and tax-exempt Industrial Revenue Bonds to provide financing for facilities and machinery and provide incentives to attract new companies to Chesterfield County or to induce existing companies to expand. In closing, she stated the CEDA has helped facilitate $400 million of new capital investment and has helped create more than 3,000 new jobs. In response to Mr. Elswick's question, Ms. Cofer Beirne stated staff members the Economic Development Department offers administrative assistance to members of the CEDA. Mr. Holland and Ms. Jaeckle expressed his appreciation to Ms. Cofer Beirne for her informative presentation. 10. BOARD MEMBER REPORTS Ms. Haley announced she attended the groundbreaking ceremony for Spectrum Transformation Services on February 9th at the Stonebridge Shopping Center. She also announced the Midlothian District will hold a community meeting on March 20th at 7:00 p.m. at Midlothian Middle School regarding the FY2019 Proposed Budget Overview. Mr. Winslow announced the Clover Hill and Midlothian District held a community meeting last night at Reams Road Elementary School presented by the Committee on the Future regarding their report: "Promoting Future Financial Independence for All Chesterfield Residents." He also announced he visited the Robert Russa Moton Home at Holly Knoll. He stated the home was used after Dr. Moten retired from his position as President of Tuskegee Institute. Mr. Holland reiterated Mr. Winslow's remarks regarding Dr. Robert Moton. He announced he attended the Emancipation Proclamation Service on February 25th at Community Independent Methodist Church. He also announced the Dale District will hold two joint community meetings on March 15th at 2:00 p.m. at the Greater Richmond Aquatics Center and at 7:00 p.m. at Beulah United Methodist Church regarding the FY2019 Proposed Budget Overview. 18-58 02/28/18 It It A Ms. Jaeckle announced she attended the Chesterfield and VSU Black History Month Business Breakfast on February 23rd. She also announced the Bermuda District will hold two joint community meetings with Bermuda District School Board representative Carrie Coyner on March 20th at 1:30 p.m. at Bensley Recreation Center and on February 22nd at 7:00 p.m. at Second Baptist Church regarding the FY2019 Proposed Budget Overview. Mr. Elswick announced the Mataoca and Clover District will hold a joint community meeting on March 19th at 7:00 p.m. at Clover Hill High School and the Mataoca District will hold two community meetings on March 21St at 1:00 p.m. at Clover Hill Library and at 7:00 p.m. at Matoaca High School regarding the FY2019 Proposed Budget Overview. 11. RESOLUTIONS 11.A. RECOGNIZING BOY SCOUTS UPON ATTAINING THE RANK OF EAGLE SCOUT Ms. Pollard introduced Mr. John Chase Huddleston, Mr. Nicholas Edward Williams and Mr. James William Davis, who were present to receive the resolution. On motion of Mr. Holland, seconded by Mr. Elswick, the Board adopted the following resolution: WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least 21 merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. John Chase Huddleston, Troop 2860, sponsored by Woodlake United Methodist Church; and Mr. Nicholas Edward Williams and Mr. James William Davis, both of Troop 897, sponsored by Mount Pisgah United Methodist Church, have accomplished those high standards of commitment and have reached the long -sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through their experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for a role as leaders in society, John, Nicholas and James have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 13th day of December 2017, publicly recognizes Mr. John Chase Huddleston, Mr. Nicholas Edward Williams and Mr. James William Davis, extends congratulations on their attainment of Eagle Scout, and acknowledges the good fortune of the county to have such outstanding young men as its citizens. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18-59 02/28/18 Mr. Winslow and Mr. Elswick presented the executed resolutions and patches to each Eagle Scout, accompanied by members of their families, congratulated them on their outstanding achievements and wished them well in future endeavors. The Eagle Scouts provided details of their Eagle Scout project and expressed appreciation to their families and friends for their support. 11.B. RECOGNIZING MR. JOHN TITUS FOR HIS SERVICE AS A MEMBER OF THE JOHN TYLER COMMUNITY COLLEGE BOARD Ms. Pollard introduced Mr. John Titus, accompanied by Dr. Ted Raspillar, President of John Tyler Community College and Mr. Fred Taylor, Director of Governmental and Administrative Services, who was presented to receive the resolution. On motion of Mr. Elswick, seconded by Mr. Holland, the Board approved the following resolution: WHEREAS, Mr. John Titus has served on the John Tyler Community College Board from July 1, 2012 to May 31, 2018; and WHEREAS, Mr. Titus provided wise counsel to the College's leadership from a broad base of educational experiences; and WHEREAS, Mr. Titus represented the Board and provided guidance during the College's preparation of its six-year strategic plan; and WHEREAS, Mr. Titus led the Board in assisting the College in the areas of budgeting and curriculum development; and WHEREAS, Mr. Titus was an untiring and constant advocate for John Tyler Community College and Virginia's community colleges generally. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 28th day of February 2018, publicly recognizes Mr. John Titus and expresses appreciation for his service to the Board of John Tyler Community College and to the citizens of the Commonwealth of Virginia. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Titus and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. Ms. Haley presented the executed resolution to Mr. Titus and commended him for his dedicated service and leadership on the John Tyler Community College Board. Dr. Raspillar and Mr. Taylor also highly praised Mr. Titus for his superior representation of John Tyler Community College. Mr. Titus expressed his appreciation to the Board of Supervisors for the special recognition and kind sentiments. 18-60 02/28/18 It F A 11.C. RECOGNIZING MS. WENDY AUSTIN FOR HER SERVICE AS A MEMBER OF THE COMMITTEE ON THE FUTURE Mr. Dick Jacobs, Chairman of the Committee on the Future, introduced Ms. Wendy Austin, who was present to receive the resolution. On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board adopted the following resolution: WHEREAS, the Chesterfield County Committee on the Future was established in 1987 by the Board of Supervisors and included in the County Charter for the purpose of assessing the future and long-range challenges facing the county, advising the Board of Supervisors, and making recommendations for minimizing the adverse effect of future changes on the county; and WHEREAS, Mrs. Wendy Austin was appointed as a member of the committee in January 2008; and WHEREAS, Mrs. Austin has served the citizens of the Midlothian District with distinction throughout her term; and WHEREAS, Mrs. Austin served as an active committee member for ten years and a distinguished chair since 2012; and WHEREAS, during her tenure, the committee completed two reports, "Promoting Future Financial Independence for All Chesterfield Residents" and "Preparing Residents to Thrive in a Global Society"; and WHEREAS, Mrs. Austin has been involved in engaging and building partnerships with community throughout the region for many years; and WHEREAS, Mrs. Austin was instrumental in conducting extensive research and dedicated countless hours to the committee during the development and presentation of these topics; and WHEREAS, Mrs. Austin strived to expand thinking beyond present-day limitations, presenting a view not necessarily bound by what will be, but embracing what can be. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 28th day of February 2018, publicly recognizes Mrs. Wendy Austin and commends her for her dedication and outstanding service to the Committee on the Future and to the residents of Chesterfield County. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mrs. Austin and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. Ms. Haley presented the executed resolution to Ms. Austin and commended her for her enthusiasm and outstanding service to the Committee and to the residents of Chesterfield County. Ms. Austin expressed her appreciation to the Board of Supervisors and members of the Committee on the Future for the recognition and kind sentiments. 18-61 02/28/18 12. NEW BUSINESS 12.A. CONSENT ITEMS 12.A.1. APPROVAL OF A "FIRST AMENDMENT TO AMENDED WATER CONTRACT" WITH THE CITY OF RICHMOND FOR AN ADDITIONAL FIVE MILLION GALLONS PER DAY OF WATER CAPACITY AND "DEED OF GROUND LEASE" FOR THE CONSTRUCTION OF A PUMP STATION AND GROUND TANK On motion of Mr. Holland, seconded by Ms. Haley, the Board approved the "First Amendment to Amended Water Contract" and "Deed of Ground Lease" with the City of Richmond in a form acceptable to the County Attorney and authorized the County Administrator to execute the necessary documents. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 12.A.2. AUTHORIZE THE RECEIPT AND APPROPRIATION OF 2017 STATE HOMELAND SECURITY GRANT FUNDS FROM THE DEPARTMENT OF HOMELAND SECURITY On motion of Mr. Holland, seconded by Ms. Haley, the Board approved the acceptance and appropriation of grant funds awarded from the Department of Homeland Security for the following regional projects: a. Funding of $50,000 to manage a regional Division 1 Virginia Search and Technical Rescue/Urban Search and Rescue Project that will support personal protective equipment expenses and technical rescue team training courses. Chesterfield County serves as the sponsoring agency of the Division 1 Virginia Search and Technical Rescue/Urban Search and Rescue team. b. Funding of $150,000 to manage a regional project for the Central Virginia All -Hazards Incident Management Team (CVAHIMT) that will support enhanced training of CVAHIMT personnel as well as equipment upkeep and maintenance. Chesterfield County Fire and EMS serves as the program manager and fiduciary agent for the CVAHIMT. C. Funding of $75,000 to manage a regional project for the Central Virginia Fire Chief's Association that will be utilized to purchase rail hazard and flammable liquid response equipment. Chesterfield County, as a member of the Association, will function as the project manager for the purchase of the materials and associated equipment. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 12.A.3. APPROVAL OF A LAW ENFORCEMENT MUTUAL AID AGREEMENT BETWEEN THE COUNTY OF CHESTERFIELD AND THE CITY OF R T rUMMM On motion of Mr. Holland, seconded by Ms. Haley, the Board authorized the County Administrator to execute the Law Enforcement Mutual Aid Agreement with the City of Richmond on behalf of Chesterfield County. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18-62 02/28/18 Dn" PE K 12.A.4. ACCEPTANCE OF STATE ROADS On motion of Mr. Holland, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Stafford Park at Magnolia Green Section 1 Type Change to the Secondary System miles of State Highways: Addition Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: 533.2-705 Street Name and/or Route Number • Stafford Park Drive, State Route Number 7964 From: Stafford Park Court, (Route 7967) To: Ruby Lake Terrace, (Route 7968) , a distance of: 0.04 miles. Recordation Reference: Plat Book 235, Page 92 Right of Way width (feet) = 50 • Stafford Park Drive, State Route Number 7964 From: 0.01 miles south of Woolridge Road, (Route 668) {� To: Stafford Park Court, (Route 7967) , a distance of: 0.04 miles. Recordation Reference: Plat Book 235, Page 92 Right of Way width (feet) = 50 • Stafford Park Court, State Route Number 7967 From: Stafford Park Drive, (Route 7964) To: The cul-de-sac, a distance of: 0.04 miles. Recordation Reference: Plat Book 235, Page 92 Right of Way width (feet) = 50 • Stafford Park Pointe, State Route Number 7969 From: Stafford Park Drive, (Route 7964) To: The End of State Maintenance, a distance of: 0.01 miles. Recordation Reference: Plat Book 235, Page 92 Right of Way width (feet) = 50 • Stafford Park Drive, State Route Number 7964 From: Ruby Lake Terrace, (Route 7968) To: Stafford Park Pointe, (Route 7969) , a distance of: 0.13 miles. Recordation Reference: Plat Book 235, Page 92 Right of Way width (feet) = 50 • Ruby Lake Terrace, State Route Number 7968 From: Stafford Park Drive, (Route 7964) To: The cul-de-sac, a distance of: 0.12 miles. Recordation Reference: Plat Book 235, Page 92 Right of Way width (feet) = 50 • Stafford Park Drive, State Route Number 7964 From: Stafford Park Pointe, (Route 7969) To: The End of State Maintenance temporary cul-de-sac, a distance of: 0.01 miles. Recordation Reference: Plat Book 235, Page 92 Right of Way width (feet) = 50 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and 18-63 02/28/18 WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: The Landing at Swift Creek Section 1 Type Change to the Secondary System miles of State Highways: Addition Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number • Hidden Falls Court, State Route Number 7966 From: Hidden Falls Drive, (Route. 7965) To: The cul-de-sac, a distance of: 0.04 miles. Recordation Reference: Plat Book 225, PAGE 73 Right of Way width (feet) = 40 • Hidden Falls Drive, State Route Number 7965 From: Hidden Falls Court, (Route. 7966) To: The end of maintenance, a distance of: 0.03 miles. Recordation Reference: Plat Book 225, Page 73 Right of Way width (feet) = 56 • Hidden Palls Drive, State Route Number 7965 From: Woolridge Road, (Route. 668) To: Hidden Falls Court, (Route. 7966) , a distance of: 0.10 miles. Recordation Reference: Plat Book 225, Page 73 Right of Way width (feet) = 56 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: The Pointe at Magnolia Lake, Remainder Type Change to the Secondary System miles of State Highways: Addition Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number • Magnolia Cove Circle, State Route Number 7955 From: Blossom Point Road, (Route 7891) To: The end of maintenance: a distance of: 0.05 miles. Recordation Reference: Deed Book 7973, Page 928 Right of Way width (feet) = 47 18-64 02/28/18 • Magnolia Bluff Court, State Route Number 7954 From: Magnolia Shore Lane, (Route 7892) To: The cul-de-sac, a distance of: 0.14 miles. Recordation Reference: Deed Book 7973, Page 928 Right of Way width (feet) = 47 Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 12.A.5. ADOPTION OF RESOLUTIONS 12.A.5 .a. DESIGNATING CHESTERFIELD COUNTY AS A PURPLE HEART COUNTY On motion of Mr. Holland, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, Chesterfield County has always supported its military veteran population; and WHEREAS, the residents of Chesterfield County have great admiration and the utmost gratitude for all the men and women who have selflessly served their country and this community in the United States Armed Forces; and WHEREAS, the Purple Heart is specifically awarded in the name of the President of the United States to members of the Armed Forces who have been wounded or paid the ultimate sacrifice in combat with a declared enemy of the United States of America; and WHEREAS, chartered by Congress in 1958, the Military Order of the Purple Heart's mission is to foster an environment of goodwill and camaraderie among combat-wounded veterans, promote patriotism, support necessary legislative initiatives, and most importantly, provide service to all veterans and their families; and WHEREAS, Chesterfield County has a highly decorated veteran population, including many Purple Heart recipients; and WHEREAS, Chesterfield County appreciates the sacrifices of Purple Heart recipients in defending our freedoms. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 28th day of February 2018, hereby designates Chesterfield County as a Purple Heart County, honoring the service and sacrifice of our nation's men and women in uniform wounded or killed by the enemy while serving to protect the freedoms enjoyed by all Americans. AND, BE IT FURTHER RESOLVED that a copy of this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 12.A.5.b. RECOGNIZING COUNTY EMPLOYEES UPON THEIR RETIREMENT 12.A.S.b.1. ASSISTANT FIRE CHIEF JAMES R. DAWSON, JR., FIRE AND EMERGENCY MEDICAL SERVICES DEPARTMENT On motion of Mr. Holland, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, Assistant Fire Chief James R. "Robby" Dawson, Jr. retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on February 1, 2018; and WHEREAS, Chief Dawson attended Recruit School $14 in 1983; and WHEREAS, Chief Dawson ended his service with the Chesterfield Fire and Emergency Medical Services in April 1994, to accept the position of Assistant EMS Director with Hanover EMS and then returned as a Firefighter Paramedic in (`r August 1997, and has faithfully served the citizens of Chesterfield County for over 31 years in various assignments, as a firefighter/paramedic at the Manchester, Dutch Gap and Buford Fire and EMS Stations and Med-Flight; and WHEREAS, Chief Dawson was promoted to Lieutenant in 1999, serving at the Dutch Gap Fire and EMS Station; serving in the Fire Marshal's Office as an Assistant Fire Marshal from 2001 to 2002; and promoted to Captain in 2002, serving in the Fire Marshal's Office as a Deputy Fire Marshal; and WHEREAS, Chief Dawson was promoted to Battalion Chief in 2006, serving in the Fire Marshal's office as the County Fire Marshal; and 18-65 02/28/18 WHEREAS, Chief Dawson was promoted to Assistant Fire Chief in 2013 and served in the Community Risk Reduction Branch overseeing the Fire and Life Safety Division, and Emergency Management Division for Chesterfield County; and WHEREAS, Chief Dawson was a member of the Hazardous Materials Team from 1990 to 1994; and WHEREAS, Chief Dawson has served on numerous regional and national professional organizations directly associated with proactive fire and life safety initiatives; and WHEREAS, Chief Dawson is a Certified Fire Inspector and Fire Investigator and a sworn Fire Marshal with police powers and certified as a J Fire Official; and WHEREAS, Chief Dawson was selected as Chesterfield Fire and Emergency Medical Services' Career Officer of the Year for 2010; and WHEREAS, Chief Dawson received an Emergency Medical Services Award for commendable performance of duty in 1993; and WHEREAS, Chief Dawson received a Unit Citation award for exemplary and commendable performance during the investigation and subsequent arrest of an arson suspect in 2012; and WHEREAS, Chief Dawson was awarded designation as a Chief Fire Officer in 2016 by the Center for Public Safety Excellence; and WHEREAS, Chief Dawson was appointed by Governor Kaine to the Virginia State Building Code Technical Review Board in 2010; and WHEREAS, Chief Dawson was appointed by Governor McDonnell to the Virginia Fire Services Board in 2013 and the Virginia Public Safety Memorial Commission from 2011 to 2015. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Assistant Fire Chief James R. "Robby" Dawson, Jr. , expresses the appreciation of all residents for his service to the county, and extends their appreciation for his dedicated service and congratulations upon his retirement. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 12.A.5.b.2. CAPTAIN KEITH E. DIGGS, FIRE AND EMERGENCY MEDICAL SERVICES DEPARTMENT On motion of Mr. Holland, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, Captain Keith E. Diggs retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on January 1, 2018; and WHEREAS, Captain Diggs attended Recruit School #13 in 1982 and has faithfully served the county for 35 years in various assignments, as a firefighter at the Ettrick Fire and EMS Station; and WHEREAS, Captain Diggs was promoted to Sergeant in June 1988, and served at the Manchester and Midlothian Fire and Stations; reclassified as a Lieutenant in January 1992, and served at the Manchester, Buford, Dale, and Centralia Fire and EMS Stations; and promoted to Captain in April 2002, and served at the Clover Hill Fire and EMS Station; and WHEREAS, Captain Diggs was certified as a Nationally Registered Paramedic in April 1999, and served as an Advanced Life Support provider until his retirement; and WHEREAS, Captain Diggs served as a member of the Chesterfield Fire and Emergency Medical Services Department's Dive Team from May 1983 until he retired; and 18-66 02/28/18 A WHEREAS, Captain Diggs served in the Fire Training Division and was instrumental in the development of the Advanced Leadership for Company Officers Program, and the accreditation of the JSRCC Paramedic Program during this assignment; and WHEREAS, Captain Diggs also served on various workgroups, including the Truck Company Task Book development Strategic Planning Steering Committee, Central Virginia All Hazards Incident Management Team, and Chesterfield University Special Project Team; and WHEREAS, Captain Diggs was recognized as Career Officer of the Year in 2002, and Employee of the Year in 2003; and WHEREAS, Captain Diggs was recognized with a Unit Citation and Lifesave Award for exceptional teamwork and Dive Team operations during Tropical Storm Gaston in August 2004; and WHEREAS, Captain Diggs was also recognized with a Unit Citation and Lifesave Award for his teamwork, and the rescue of trapped occupants from a fire in September 2007; an EMS Unit Citation for life saving actions for a patient in cardiac arrest in May 2008; as well as, a Unit Citation for the teamwork assisting a subject who had fallen out of a kayak in flood waters in May 2014. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Captain Keith E. Diggs, expresses the appreciation of all residents for his service to the county, and extends their appreciation for his dedicated service and their congratulations upon his retirement. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 12.A.5.b.3. MR. LOUIS G. LASSITER, DEPUTY COUNTY ADMINISTRATOR On motion of Mr. Holland, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, Mr. Louis G. Lassiter was hired on October 5, 1992, as Director of Internal Audit for both Chesterfield County and Chesterfield County Public Schools, after serving for eight years in various audit positions in both the public and private sectors; and WHEREAS, during his tenure, Mr. Lassiter oversaw hundreds of financial and performance audits for both the county and schools, an organization with a combined annual budget of $1.3 billion and over 10,000 employees; and WHEREAS, under Mr. Lassiter's leadership, the department's audit efforts led to an organization with strong internal controls and efficiency, which has resulted in Chesterfield County being the lowest cost per capita large full service local government in the Commonwealth of Virginia, according to audited reports from the State Auditor of Public Accounts; and 18-67 02/28/18 WHEREAS, in 1996, Mr. Lassiter led the effort to obtain the first peer review of the department, resulting in the current 21 consecutive years of compliance with Government Auditing Standards issued by the Comptroller General of the United States; and WHEREAS, Mr. Lassiter worked with County Administration on ways to promote ethics, including implementation of Fraud Awareness Training for key employees; and WHEREAS, Mr. Lassiter led the establishment of Chesterfield County's Fraud, Waste and Abuse Hotline in 2006, providing for anonymous reporting for both citizens and employees, and he supervised many fraud investigations, often working with law enforcement officials to protect the public's interest; and WHEREAS, on January 1, 2011, Mr. Lassiter was promoted to Assistant County Administrator and became a key member of Chesterfield's Leadership Team that provides strong fiscal oversight for the community; and WHEREAS, Mr. Lassiter directed the $353 million bond referendum public information campaign in 2013 that successfully passed with over 70 percent voter approval, which will result in the construction or significant remodeling of ten schools, one new elementary school, and replacement of an aging public safety emergency communications system; and WHEREAS, Mr. Lassiter was a key member of the county's zip code team, working with the public and the United States Postal Service to garner support to rename addresses for zip codes in the county, and this change has resulted in millions of dollars annually in additional sales tax revenue that was being improperly sent to other localities; and WHEREAS, Mr. Lassiter worked with the Board of Supervisors, County Administrator and Budget Director to approve a tax revision to increase the county's vehicle registration fee, enabling matching funds from the state to be dedicated for road infrastructure needs in the county; and WHEREAS, Mr. Lassiter was promoted to Deputy County Administrator for Administration and Finance on October 1, 2016, with the responsibility of providing oversight to a division with 140 employees across multiple business units with major county functions; and WHEREAS, during his tenure with Chesterfield County, Mr. Lassiter lent his talents to a number of organizations, including serving as past president of the Virginia Local Government Auditors' Association (VLGAA); Board member of the Association of Local Government Auditors (ALGA); Riverside Regional Jail Authority Board member; and the Board of Supervisors' alternate representative on the Richmond Region Tourism Board; and WHEREAS, Mr. Lassiter has been a strong proponent of community service, always leading by example, through his efforts with organizations such as Adopt -A -Highway and Meals on Wheels, and through his church; and 18-68 02/28/18 F WHEREAS, Mr. Lassiter recognized the importance of communicating with residents making the development of the county's television programing and other forms of video production possible; he supported the county's increased use of social media; enabled a redesign of the county's annual report, which has since garnered national recognition; and steadfastly advocated for connecting residents with their local government through enhancing communications methods and tools including overseeing the county's first-ever Government Citizens Academy and developing the Seven -Step Guide to Community Engagement; and WHEREAS, a man of strong faith and compassion, Mr. Lassiter has led and participated in a number of mission trips to various countries, giving up his comfortable, life and using many hours of his personal annual leave and paid time off to minister to others in dreadful living conditions; and WHEREAS, a family-oriented man with seven children, four of whom he and his wife Patty adopted from other countries, Mr. Lassiter tirelessly advocated for adoption leave, which was eventually added in July 2004 as a category in the county's Leave -Holiday Policy for full-time employees, and he was also an advocate for liberal leave when schools are closed, a 2013 addition to the county's adverse weather policy; and WHEREAS, in addition to his many professional accomplishments, Mr. Lassiter will be remembered for his outstanding leadership, unwavering ethical standards and integrity. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mr. Louis G. Lassiter and extends appreciation, on behalf of its members and the employees and citizens of Chesterfield County, for 25 years of dedicated service to the county, congratulations upon his retirement, and best wishes in his next season of life. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 12.A.5.b.4. MR. RALPH S. CARTER, UTILITIES DEPARTMENT On motion of Mr. Holland, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, Mr. Carter retired from the Chesterfield County Utilities Department on February 1, 2018; and WHEREAS, Mr. Carter began his public service with Chesterfield County on October 30, 1989, when he was hired by the Chesterfield County Utilities Department as a Senior County Maintenance Worker at the Falling Creek Wastewater Treatment Plant; and WHEREAS, Mr. Carter was promoted several times throughout his career and served faithfully in each position until he was ultimately promoted on June 23, 2012, to Senior Utility Supervisor of the Wastewater Collections section of the Utilities Department; and 18-69 02/28/18 WHEREAS, throughout his career with Chesterfield County, Mr. Carter displayed dependability, aptitude, initiative, good character, and values; and WHEREAS, Mr. Carter acted as an exemplary steward of the public trust by operating and rehabilitating the wastewater collection system in the most cost-effective manner; and WHEREAS, Mr. Carter supported the department's role of being a responsible protector of the environment by providing wastewater conveyance for treatment that was safe, reliable, and environmentally sound; and WHEREAS, Mr. Carter was instrumental in building the excellent reputation of our county wastewater treatment system by providing world-class customer service to the residents of Chesterfield County; and WHEREAS, Mr. Carter willingly and faithfully worked after hours and during emergencies to ensure wastewater conveyance was returned to full operations as quickly and with the least amount of impact to our customers and the environment as possible; and NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Ralph S. Carter and extends on behalf of its members and citizens of Chesterfield County, appreciation for his more than 28 years of exceptional service to the county. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 12.A.6. AUTHORIZE ADVERTISEMENT OF PROPOSED ORDINANCE CHANGES FOR THE FY2019 WATER AND WASTEWATER UTILITY RATES On motion of Mr. Holland, seconded by Ms. Haley, the Board authorized the advertisement of a public hearing on March 28, 2018, to consider the proposed ordinance changes for the FY2019 water and wastewater utility rates. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 12.A.7. TRANSFER OF DISTRICT IMPROVEMENT FUNDS 12.A.7.a. STREETLIGHT COST APPROVAL ON CHESTERFIELD AVENUE ON THE NORTH END OF CAMPBELLS BRIDGE AND TRANSFER OF MATOACA DISTRICT IMPROVEMENT FUNDS TO STREETLIGHTS TO FUND THE PROJECT On motion of Mr. Holland, seconded by Ms. Haley, the Board approved the following streetlight installation in the Matoaca District and authorized the transfer of District Improvement Funds to Streetlights to fund this project: • In the Village of Ettrick On Chesterfield Avenue on the north end of Campbells Bridge leading to Petersburg Cost to install streetlight: $762.52 Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18-70 02/28/18 P] It 7 12.A.7.b. FROM THE DALE DISTRICT IMPROVEMENT FUND TO THE PARKS AND RECREATION DEPARTMENT FOR SOCCER GOALS AT MEADOWBROOK HIGH SCHOOL On motion of Mr. Holland, seconded by Ms. Haley, the Board transferred $1,976 in Dale District Improvement Funds to the Chesterfield County School Board for soccer goals at Meadowbrook High School. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 12.A.7.c. FROM THE BERMUDA, CLOVER HILL, DALE, MATOACA AND MIDLOTHIAN DISTRICT IMPROVEMENT FUNDS TO THE SCHOOL BOARD FOR POST -PROM CELEBRATIONS On motion of Mr. Holland, seconded by Ms. Haley, the Board transferred $1,100 from the Bermuda District Improvement Fund, $2,100 from the Clover Hill District Improvement Fund, $1,600 from the Dale District Improvement Fund, $1,600 from the Matoaca District Improvement Fund, and $1,100 from the Midlothian District Improvement Fund to the Chesterfield County School Board for drug- and alcohol -free post -prom celebrations, subject to the conditions. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 12.A.8. AWARD OF INDIVIDUAL REQUIREMENTS CONTRACTS FOR AS NEEDED ARCHITECTURAL AND ENGINEERING SERVICES On motion of Mr. Holland, seconded by Ms. Haley, the Board authorized the Director of Purchasing to award individual requirements contracts for as needed architectural and engineering services to HBA Architecture and Interior Design Inc., Wiley and Wilson Inc., Guernsey and Tingle, and Commonwealth Architects for miscellaneous construction renovation, and major maintenance projects in the Department of General Services. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 12.A.9. APPROVAL OF CHANGE ORDER NUMBER ONE FOR THE IRVIN J. HORNER PARK PHASE II PROJECT On motion of Mr. Holland, seconded by Ms. Haley, the Board authorized the County Administrator to execute Change Order Number 1 to amend the construction contract with Loughridge and Company Construction Services LLC. for Irvin J. Horner Park Phase II in the amount of $78,870. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 12.A.10. APPROVAL OF WATER AND SEWER CONTRACT WITH REFUNDS FOR COSBY VILLAGE On motion of Mr. Holland, seconded by Ms. Haley, the Board approved the water and sewer contract with refunds for Cosby Village, Contract Number 17-0107 and authorized the County Administrator to execute any necessary documents. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18-71 02/28/18 12.A.11. APPROVAL OF LEASE WITH CHESTERFIELD BAPTIST CHURCH TO PROVIDE SENIOR CITIZEN PROGRAMS On motion of Mr. Holland, seconded by Ms. Haley, the Board authorized the County Administrator to execute a lease agreement with Chesterfield Baptist Church to provide senior citizen programs. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 12.A.12. AWARD OF CONSTRUCTION CONTRACTS 12.A.12.a. FOR THE FALLING CREEK WASTEWATER TREATMENT PLANT PRIMARY CLARIFIERS 1 AND 2 REHABILITATION PROJECT On motion of Mr. Holland, seconded by Ms. Haley, the Board authorized the Director of Purchasing to award the construction contract to Waco, Inc., in the amount of $1,060,039 and execute all necessary change orders up to the full amount budgeted for the Falling Creek Wastewater Treatment Plant Primary Clarifiers 1 and 2 Rehabilitation Project. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 12.A.12.b. FOR THE IRON BRIDGE ROAD WATER LINE PROJECT On motion of Mr. Holland, seconded by Ms. Haley, the Board authorized the Director of Purchasing to award the construction contract to Southern Construction Utilities, Inc., in the amount of $1,157,770 and execute all necessary change orders up to the full amount budgeted for the Iron Bridge Road Water Line Project. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 12.A.13. ACCEPTANCE OF PARCELS OF LAND 12.A.13.a. FOR THE EXTENSION OF MAGNOLIA GREEN PARKWAY FROM 6801 WOOLRIDGE ROAD - MOSELEY, LP On motion of Mr. Holland, seconded by Ms. Haley, the Board accepted the conveyance of a parcel of land containing 5.490 acres for the extension of Magnolia Green Parkway from 6801 Woolridge Road - Moseley, LP and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 12.A.13.b. FOR THE EXTENSION OF WOOLRIDGE ROAD FROM 6801 WOOLRIDGE ROAD - MOSELEY LP On motion of Mr. Holland, seconded by Ms. Haley, the Board accepted the conveyance of a parcel of land containing 1.897 acres for the extension of Woolridge Road from 6801 Woolridge Road - Moseley LP and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18-72 02/28/18 PC P] :4 12.A.13.c. ALONG COGBILL ROAD FROM HERITAGE BAPTIST CHURCH On motion of Mr. Holland, seconded by Ms. Haley, the Board accepted the conveyance of two parcels of land containing a total of 0.50 acres along Cogbill Road from Heritage Baptist Church and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 12.A.13.d. ALONG MIDLOTHIAN TURNPIKE FROM TARGET CORPORATION On motion of Mr. Holland, seconded by Ms. Haley, the Board accepted the conveyance of a parcel of land containing 0.004 acres along Midlothian Turnpike from Target Corporation and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 12.A.14. REQUEST TO VACATE A PORTION OF A SIXTEEN -FOOT WATER EASEMENT ACROSS THE PROPERTY OF MACH 39, LLC On motion of Mr. Holland, seconded by Ms. Haley, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16 -foot water easement across the property of Mach 39, LLC. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 12.A.15. DESIGNATION OF VIRGINIA DEPARTMENT OF TRANSPORTATION SLOPE AND DRAINAGE EASEMENTS FOR THE MAGNOLIA GREEN PARKWAY EXTENSION -PHASE 3 On motion of Mr. Holland, seconded by Ms. Haley, the Board designated slope and drainage easements for VDOT maintenance for the Magnolia Green Parkway Extension -Phase 3 and authorized the County Administrator to execute the designation. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. The following item was removed from the Consent Agenda for Board discussion: 12.A.16. RE -APPROPRIATION OF FUNDS FROM THE RESERVE FOR FUTURE SCHOOL USE TO THE TRANSPORTATION APPROPRIATION CATEGORY FOR THE PURCHASE OF ADDITIONAL BUSES Mr. Elswick noted the Board attended a work session this afternoon relative to the School Division's proposed budget. He stated he respects the School Board's decision on start times; however, he believes there are more important issues that need to be addressed, specifically funding for Pupil - Teacher Ratio, reducing class sizes and major maintenance. 18-73 02/28/18 Mr. Holland stated the appropriation of funds will be used for additional buses to help implement the school start time initiative, which is born out of many years of research showing that students learn better when school starts later. He stressed the importance of enhancing the academic success of students. He noted his support of the item. Ms. Jaeckle expressed concerns relative to the lack of funding to reduce Pupil -Teacher ratio. She stated classroom size has always been a consistent priority of the majority of citizens, parents, and teachers. She noted additional state funding was recommended to the School Board to be allocated for major maintenance. She stated the schools have presented an increase in poverty as a reason to fund various initiatives; however, there seems to be a disconnect relative to data. Ms. Haley stated she has been a proponent of modifying school start times and agrees with the research that supports that concept; however, the innumerate iterations of amending school start times trouble her. She further stated the five- year plan included funding for the reduction of Pupil -Teacher ratio which directly impacts students in the classroom. She stated she wants to be certain the Board's message it is sending to the community is that schools are a priority and critically important. Mr. Winslow stated he supports the research which shows school start time change would result in a better academic environment for students. He further stated the two main arguments to the initiative are how to measure an increase in academic output and a decrease in traffic accidents by teen drivers. He stated he believes it is difficult to measure the increased academic output associated with the initiative. He further stated there are so many different variables at play and he has not seen any correlation which suggests that a start time change will result in a projected estimate of scores on a test. He stressed the importance of the school system budgeting 2.5 percent per year to replace aging infrastructure. He noted his support to dedicate additional funding from the state towards major maintenance. Mr. Holland made a motion, seconded by Ms. Haley, for the Board to re -appropriate $2 million from the Reserve for Future School Use to the transportation appropriation category in the School Operating Funds for the purchase of additional buses. Ms. Haley stated the Board has a fiscal responsibility to re - appropriate funding for the replace of the school system's aging bus fleet. Mr. Winslow stated the obligation of the Board of Supervisors is to ask reasonable and rational questions of the School Board, particularly as it relates to prioritization of spending. Mr. Holland concurred with Mr. Winslow's remarks; however, he supports the Superintendent's proposal. Mr. Elswick stated the project does not warrant funding ahead of major maintenance and Pupil -Teacher ratio. He noted his support to dedicate additional funding from the state towards major maintenance. 18-74 02/28/18 11 A CEJ When a member of the audience inquired about public comment, Mr. Mincks clarified the Board's procedure relative to pulling agenda items for Board discussion. Ms. Jaeckle stressed the importance of the Board's duty to ask pertinent questions of the School Board relative to funding and commended Dr. Lane for his diligence and eagerness to address major issues. Ms. Jaeckle then called for a vote on Mr. Holland's motion, seconded by Ms. Haley, for the Board to for the Board to re - appropriate $2 million from the Reserve for Future School Use to the transportation appropriation category in the School Operating Fund for the purchase of additional buses. Ayes: Jaeckle, Haley, Winslow, and Holland. Nays: Elswick. 12.B. APPOINTMENTS 12.B.1. DEPUTY COUNTY ADMINISTRATOR Dr. Casey recommended that the Board approve the appointment of Mr. Matt Harris as Deputy County Administrator for Finance and Administration. Mr. Harris stated he deeply appreciates the trust the Board of Supervisors and Dr. Casey has in him to serve in his new role. The Board members congratulated Mr. Harris on his appointment. On motion of Ms. Haley, seconded by Mr. Holland, the Board approved the appointment of Mr. Christopher M. "Matt" Harris as Deputy County Administrator for Finance and Administration, effective March 1, 2018. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. Dr. Casey noted deliberations will take place to determine the acting role of the Budget and Management Director. 13. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS Ms. Brenda Stewart expressed concerns relative to the Report of Forensic Examination Services issued by PBMares, LLP. Mr. Rodney Martin expressed safety concerns relative to the release of copies of county school floor plans online. Mr. Ron Hayes expressed concerns relative to the maintenance of schools, outsourcing of custodial services and other school expenditures. Mr. Murtaza Khan expressed concerns relative to the proposed Matoaca rezoning case and the allowance of heavy industrial zoning adjacent to residential or proposed residential areas. Mr. Mike Uzel expressed concerns relative to development of the proposed Matoaca mega site. 18-75 02/28/18 14. DEFERRED ITEMS There were no Deferred Items at this time. 15. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE FOLLOWING ORDER: - WITHDRAWALS/DEFERRALS - CASES WHERE THE APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO OPPOSITION - CASES WHERE THE APPLICANT DOES NOT ACCEPT THE RECOMMENDATION AND/OR THERE IS PUBLIC OPPOSITION WILL BE HEARD AT SECTION 17 17cunQI7 In Bermuda Magisterial District, P&B Development LLC requests rezoning from Agricultural (A) to Residential (R-12) and amendment of zoning district map on 10 acres lying at the western terminus of Harrow Drive, 310 feet west of Parkgate Drive. Residential use of up to 3.63 units per acre is permitted in the Residential (R-12) District. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (maximum of 2.0 to 4.0 dwellings per acre). Tax ID 791-636-4209. Mr. Andy Gillies stated Ms. Jaeckle is requesting deferral of Case 17SN0827 to the April 25, 2018 regularly scheduled meeting. Mr. Andy Scherzer, representing the applicant, stated he understands Ms. Jaeckle's desire to defer the case; however, the applicant cannot offer their consent. Ms. Jaeckle called for public comment. There being no one to speak to the deferral, the public hearing was closed. On motion of Ms. Jaeckle, seconded by Mr. Elswick, the Board deferred Case 17SN0827 until April 25, 2018. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 17SN0828 In Bermuda Magisterial District, P&B Development LLC requests rezoning from Agricultural (A) to Residential (R-12) and amendment of zoning district map on 21.3 acres lying at the southern terminus of Parkgate Drive, 130 feet south of Cougar Trail. Residential use of up to 3.63 units per acre is permitted in the Residential (R-12) District. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (maximum of 2.0 to 4.0 dwellings per acre). Tax ID 792-633-4486. Mr. Gillies stated Ms. Jaeckle is requesting deferral of Case 17SN0828 to the April 25, 2018 regularly scheduled meeting. Mr. Andy Scherzer, representing the applicant, stated he understands Ms. Jaeckle's desire to defer the case; however, the applicant cannot offer their consent. 18-76 02/28/18 F lk :4 A I Ms. Jaeckle called for public comment. There being no one to speak to the deferral, the public hearing was closed. On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board deferred Case 17SN0828 until April 25, 2018. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 1QCNni2n In Bermuda Magisterial District, Doris Garcia requests renewal of manufactured home permit (Case 09SN0219) to permit a temporary manufactured home and amendment of zoning district map in a Residential (R-7) District on 0.5 acre known as 3121 Pineland Avenue. Density is approximately 2.0 units per acre. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II (2.0 to 4.0 dwellings per acre). Tax ID 797-630-2478. Mr. Gillies presented a summary of Case 18SN0120 and stated staff recommended approval, subject to the conditions. The applicant was not present. Ms. Jane Peterson, representing the case, stated staff had been in contact with Ms. Garcia. On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board deferred Case 18SN0120 until April 25, 2018. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 1QCNnggn (AMENDED) In Dale Magisterial District, TowneBank requests rezoning from Agricultural (A) and Neighborhood Commercial (C-2) to Community Commercial (C- 3) plus conditional use planned development to permit exceptions to ordinance requirements relative to development and architectural standards and amendment of zoning district map on 2.9 acres located in the northwest corner of Iron Bridge and Lori Roads. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Corporate Office uses within the Historic Courthouse Design Area. Tax IDs 770-662-6106, 7116, and 8904. Mr. Gillies presented a summary of Case 18SN0520 and stated both the Planning Commission and staff recommended approval and acceptance of the proffered conditions. Mr. Brennan Keene, representing the applicant, accepted the recommendation. Ms. Jaeckle called for public comment. 18-77 02/28/18 There being no one to address the issue, the public hearing was closed. On motion of Mr. Holland, seconded by Mr. Elswick, the Board approved Case 18SN0520 and accepted the following proffered conditions: The Owners and the Developer (the "Owners") in this zoning case, pursuant to Section 15.2 2298 of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, for themselves and their successors or assigns, proffer that the development of the Property known as Chesterfield County Tax Identification Number 770-662-6106, 770-662-7116, 770-662-8904 (the "Property") under consideration will be developed according to the following conditions if, and only if, the rezoning request for rezoning to C-3 and Conditional Use Planned Development ("CUPD") is granted. In the event the request is denied or approved with conditions not agreed to by the Owners, the proffers shall immediately be null and void and of no further force or effect. 1. Master Plan. The Textual Statement dated June 29, 2017, last revised December 14, 2017, shall be considered the Master Plan. (P) 2. Uses. The uses on the Property shall be all uses allowed in the Community Business (C-3) District, except that the following uses shall not be allowed. A. Automobile self-service station B. Automobile service station C. Gasoline sales D. Motor vehicle repair E. Motor vehicle sales and rental F. Motor vehicle washes G. In addition to the above -restricted uses, the following uses shall not be allowed on the easternmost one (1) acre of the Property. i. Convenience store ii. Restaurants, fast food or drive-in. (P) 3. Utilities. Pubic water and wastewater shall be used. lVJ 4. Vehicular Access. Direct access from the Property to Iron Bridge Road (Route 10) and to Lori Road shall be as generally shown on Exhibit B, and as adjusted in location and design as required by VDOT. The Transportation Department shall confirm and approve the exact location and design of these accesses as required by this Proffer Condition. With any redevelopment of the Property, the Lori Road access shall be relocated. (T) 18-78 02/28/18 lk K CEJ A 5. Amenities. A. A pedestrian area within the BMP shall be provided as generally shown on Exhibit A-2 and Exhibit B, shall be designed as a wet pond with a fountain, and shall include hardscape areas with benches. B. A pedestrian scale clock or art element, as approved by the Planning Department at the time of plans review, shall be installed in the area identified as "Focal Point Element" on Exhibit B. (P) 6. Architecture. The architectural style of the bank shall be consistent with the building shown in Exhibit A-1 and Exhibit A-2, subject to changes that may be approved by the Planning Department at the time of plans review. (P and BI) Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18SN0527 In Midlothian Magisterial District, Castle Development Partners, LLC and Andy McGinty request amendment of zoning approval (Case 06SN0191) relative to uses and development standards and amendment of zoning district map in a General Industrial (I-2) District on 122.7 acres fronting 580 feet on the east line of Watkins Centre Parkway, 745 feet south of East West Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Corporate Office/Research and Development/Light Industrial uses. Tax ID 717-708-3867. Mr. Gillies presented a summary of Case 18SN0527 and stated both the Planning Commission and staff recommended approval and acceptance of the proffered conditions. Mr. Mark Kronenthal, representing the applicant, accepted the recommendation. In response to Mr. Mincks' question, Mr. Kronenthal stated he believes the conditions proffered are reasonable under state law. Ms. Jaeckle called for public comment. In response to Mr. Rodney Martin's questions, Ms. Haley stated the project is on the side of the Bon Secours facility. She further stated the east/west road extension under Route 288 is not under the current proposal. Mr. Martin expressed concerns relative to additional traffic volume associated with the proposal. There being no one else to address the issue, the public hearing was closed. Ms. Haley voiced her support of the case and stated a mix of office, residential and recreational amenities are needed within the area of Westchester Commons. 18-79 02/28/18 Ms. Haley then made a motion, seconded by Mr. Holland, for the Board to approve Case 18SN0527 and accept the proffered conditions. In response to Mr. Elswick's question, Mr. Jesse Smith stated the development's traffic impact has been addressed by providing road improvements. In response to Mr. Winslow's question, Mr. Jesse Smith stated based on a similar rezoning request that was recently approved by the Board, staff will consider that the traffic impact of the proposed residential development will be addressed by completion of all the required road improvements. Ms. Jaeckle called for a vote on Ms. Haley's motion, seconded by Mr. Holland, for the Board to approve Case 18SN0527 and accept the following proffered conditions: The Owner -Applicant in this rezoning Case 18SN0527 pursuant to Section 15.2-2298 of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, Virginia, for itself and its successor or assigns, proffers the development of the approximately 122.7 acres site (the "Property") with a Chesterfield County Tax Identification Number 717-708-3867 under consideration will be developed according to the following conditions; however, in the event the request is denied or approved with conditions not agreed to by the Owner -Applicant, these proffers shall be immediately null and void and of no further force or effect. 1. The Textual Statement dated January 10, 2018 shall be considered the Master Plan for the Property. (P) 2. Existing sanitary sewer pipes on the property will be upgraded in accordance with a hydraulic analysis as approved the Utilities Department. Such upgrades to the sanitary sewer system shall occur at the time set forth in a utility phasing plan approved by the Utilities Department. Existing sanitary sewer pipes off of the property and located south of Route 60 shall be upgraded (including pipes in a right-of-way), if an approved hydraulic analysis shows an impact to such pipes resulting from development of the property. (U) 3. Pedestrian walks and amenities shall be provided and maintained between uses. These pedestrian areas shall be designed to include amenities that add high visual interest, such as but not limited to: decorative paving units; decorative pedestrian -style lighting; benches; landscaped areas; plantings; bike racks; plazas; water features; display windows; gathering areas; and other pedestrian elements. The exact design and location of pedestrian elements shall be approved by the Planning Department Director. (P) Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. Ms. Jaeckle requested that those in the audience not shout out during the meeting for respect of other speakers and Board discussions. 18-80 02/28/18 18SN0545 (AMENDED) In Clover Hill Magisterial District, The Rebkee Company requests conditional use to permit a computer - controlled, variable -message, electronic sign (EMC) and amendment of zoning district map in a Regional Business (C-4) District on 2.4 acres known as 12441 Hull Street Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for neighborhood business use. Tax ID 737-680- 8871. Mr. Gillies presented a summary of Case 18SN0545 and stated both the Planning Commission and staff recommended approval, subject to the conditions. Mr. Brian Fenwick, representing the applicant, accepted the conditions. Ms. Jaeckle called for public comment. There being no one to address the issue, the public hearing was closed. On motion of Mr. Winslow, seconded by Mr. Elswick, the Board approved Case 18SN0545, subject to the following conditions: 1. Electronic Sign. The computer -controlled, variable message, electronic sign shall conform to the following standards: a. Copy shall be limited to a numerical display as generally depicted on Exhibit B, provided by MJH Project, Inc., dated December 21, 2017, and shall not move but may fade; b. The message or display shall be programmed to change no more than twice every twenty-four (24) hours; C. Sequential messaging shall be prohibited; d. Flashing and traveling messages shall be prohibited; e. Bijou lighting and animation effects shall be prohibited; and, f. Brightness shall be limited so as not to exceed 0.3 -foot candles above ambient light as measured using a foot candle meter at a distance of 50 feet. The computer -controlled, variable message, electronic sign shall have a photocell that automatically adjusts the brightness according to ambient light conditions. (P) 2. The sign shall be located as generally depicted on Exhibit A, provided by Rummel Klepper & Khal, LLP last revised August 24, 2016. (P) Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18-81 02/28/18 18SN0578 In Midlothian Magisterial District, Chesterfield County Board of Supervisors proposes amendment of zoning approval (Cases 03SN0316 and 17SN0760) relative to road improvements and amendment of zoning district map in a Community Business (C- 3) District on 8.1 acres known as 1300 Winterfield Road. Density will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for Planned Transition Area use. Tax ID 725-709- 5083. Mr. Gillies presented a summary of Case 18SN0578 and stated both the Planning Commission and staff recommended approval and acceptance of the proffered conditions. Mr. Carl Schlaudt, on behalf of the applicant, accepted the recommendation. Ms. Jaeckle called for public comment. There being no one to address the issue, the public hearing was closed. On motion of Ms. Haley, seconded by Mr. Holland, the Board approved Case 18SN0578 and accepted the following proffered conditions: The Owner that is the subject this zoning case, pursuant to Section 15.2-2298 of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, for itself and its successor or assigns, proffers that the development of the property (the "Property") will be developed as set forth below; however, in the event the request is denied or approved with conditions not agreed to by the Owner, these proffers shall be immediately null and void and of no further force or effect. Proffer 1.B.2 of Case 17SN0760 and Proffer 8.e. of Case 03SN0316 shall be deleted. Further, the following shall be added to the conditions set forth in Case 17SN0760 and Case 03SN0316, all of which shall remain in force and effect other than as set forth herein: 1. No more than 238 dwelling units shall be permitted on the Property. (P) 2. Prior to the issuance of an occupancy permit, the following improvements shall be completed, as determined by the Transportation Department. The Transportation Department shall approve the exact design of these improvements: a. Construction of additional pavement along the westbound lanes of Midlothian Turnpike at the eastern access of the property subject to rezoning Case 15SN0656 (the "Adjacent Property") to Midlothian Turnpike, to provide a right turn lane. b. Construction of additional pavement along the eastbound lanes of Midlothian Turnpike at the 18-82 02/28/18 PE It existing crossover that serves the eastern access to Midlothian Turnpike into the Adjacent Property to provide an adequate left turn lane. C. Construction of a raised median within the eastern access from Midlothian Turnpike into the Adjacent Property to preclude vehicles exiting the Adjacent Property from traveling east on Midlothian Turnpike. d. Construction of additional pavement along the westbound lanes of Midlothian Turnpike at the Winterfield Road intersection, to provide a separate right turn lane. e. Installation and maintenance of landscaping and ornamental features within the round -about on Winterfield Road, as determined by the Transportation Department and as approved by the Virginia Department of Transportation. f. Dedication to Chesterfield County, free and unrestricted, of any additional right-of-way (or easements) required for the improvements identified above. In the event the Developer is unable to acquire any "off-site" right-of-way that is necessary for any improvement identified above, the developer may request, in writing, that the County acquire such right-of-way as a public road improvement. All costs associated with the acquisition of the right-of-way shall be borne by the developer. In the event the County chooses or has chosen not to assist the developer in the acquisition of the "off-site" right-of- way, the developer shall only be required to provide road improvements within available right- of-way as determined by the Transportation Department. (T) Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. NNFc Mk IT -I L•7 (AMENDED) In Midlothian Magisterial District, SBR Sanctuary LLC requests amendment of zoning approval (Case 14SN0544) to amend cash proffers and development standards and amendment of zoning district map in a Residential (R-15) District on 29 acres located within the Sanctuary at Roseland Subdivision along Garston Lane, Swinson Way, Garston Place and Old Hundred Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential I (maximum of 2.0 dwellings per acre). Tax IDs 713-696-3499, 5368, and 6385, 713-697-6644, 7001, 7867, 8018, 8696, and 9140, 713- 698-9926, 714-697-0169 and 0888, 714-698-0744, 1359, 1606, 2725, 3849, 4670 and 5487, and 714-699-3715, 3947, 4329, 4763, 6567, 7110, 8431, 8651, and 9858. Mr. Gillies presented a summary of Case 18SN0609 and stated both the Planning Commission and staff recommended approval and acceptance of the proffered conditions. 18-83 02/28/18 Mr. Preston Lloyd, representing the applicant, accepted the recommendation. He stated he believes the conditions proffered are reasonable under state law. Ms. Jaeckle called for public comment. There being no one to address the issue, the public hearing was closed. On motion of Ms. Haley, seconded by Mr. Holland, the Board approved Case 18SN0609 and accepted the following proffered conditions: The property owner and applicant in this case, pursuant to Section 15.2-2298 of the Code of Virginia (1950, as amended) and the Zoning Ordinance of Chesterfield County, for itself and its successors and assigns, proffers that the property under consideration, being more particularly described in the application (collectively, the "Property") will be developed according to the following amended proffered conditions, if and only if, the request submitted herewith is granted with only those conditions agreed to by the owner and applicant. In the event the above -referenced application is not granted by the Board of Supervisors of Chesterfield County, these proffers shall be withdrawn and are null and void and all existing proffers associated with the Property shall govern. 1. The Applicant hereby amends Proffered Condition 3 of Case 14SN0544 to read as follows: Cash Proffer: a. For each dwelling unit, the applicant, sub -divider, or assignee(s) shall pay $9,400 per dwelling unit to the County of Chesterfield for road improvements within the service district for the property. Each payment shall be made prior to the issuance of a building permit for a dwelling unit unless state law modifies the timing of the payment. Should Chesterfield County impose impact fees at any time during the life of the development that are applicable to the property, the amount paid in cash proffers shall be in lieu of or credited toward, but not be in addition to, any impact fees, in a manner determined by the County. b. Cash proffer payments shall be spent for the purposes proffered or as otherwise permitted by law. (B & M and T) 2. The Applicant hereby amends Proffered Condition 6.C.3 of Case 14SN0544 as follows: Exterior Facades: Acceptable siding materials include brick, stone, masonry, stucco, synthetic stucco (E.I.F.S.), and horizontal lap siding. Horizontal lap siding may be permitted to be manufactured from natural wood or cement fiber board. Plywood, metal, and vinyl siding are not permitted. Additional siding requirements: 18-84 02/28/18 Ic R 9 a. Where a dwelling borders more than one street, all street -facing facades shall be finished in the same materials. b. Cementitious siding is permitted in traditional wide beaded styles only, unless otherwise approved by the Architectural Board for special design considerations. C. Synthetic Stucco (E.I.F.S.) siding shall be finished in smooth, sand or level texture. Rough textures are not permitted. (P and BI) 3. The Applicant hereby offers the following additional proffered conditions which shall apply to all new dwellings on the property: a. Screening of Heating, Ventilation and Air Conditioning (HVAC) Units and Whole House Generators. HVAC units and whole house, permanent generators, if any, shall initially be screened from view of public roads by landscaping or low maintenance material. r c. Driveways: All primary portions of driveways and parking areas shall be constructed of concrete. Front Yards. Except for the foundation planting bed, all cleared yards shall initially be sodded and irrigated. (P) Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18SN0621 In Clover Hill Magisterial District, George Steven Warriner RNT LLC request amendment of zoning amendment of zoning approval (Case 12SN0124) to permit a commercial kennel and amendment of zoning district map in a Community Business (C- 3) District on 1.7 acres located in the southwest corner of Genito and Post Office Roads. Density will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for neighborhood business use. Tax ID 742-684-8825. Mr. Gillies presented a summary of Case 18SN0621 and stated both the Planning Commission and staff recommended approval and acceptance of the proffered conditions. Mr. Richard Minter, representing the applicant, accepted the recommendation. Ms. Jaeckle called for public comment. There being no one to address the issue, the public hearing was closed. On motion of Mr. Winslow, seconded by Ms. Haley, the Board approved Case 18SN0621 and accepted the following proffered conditions: 18-85 02/28/18 Note: Underlined conditions are new conditions or have been revised. All other conditions remain unchanged as noted in the "Staff Analysis and Recommendation". 1. The kennel operation will have a maximum occupancy of 100 dogs. (P) 2. Use of the outdoor dog play area shall only be permitted between 6 am and 7 pm. A maximum of 25 dogs shall be permitted within the outdoor dog play area at any one time. (P) 3. Employees shall be present at all times that a dog is able to have physical contact with another dog. Physical contact does not include separation by a fence or barrier when all openings in the fence are smaller than the muzzle of the dog. Groups of dogs to have physical contact shall not exceed the following group sizes based on weight classifications: a. For dogs that weigh under 15 pounds, there shall be no more than 10 dogs per group at any given time; b. For dogs that weigh at least 15 but less than 30 pounds, there shall be no more than five dogs per group at any given time; c. For dogs that weigh at least 30 but less than 50 pounds, there shall be no more than three dogs per group at any given time; d. For dogs that weigh at least 50 but less than 75 pounds, there shall be no more than three dogs per group at any given time; and e. For dogs that weigh 75 pounds or more, there shall be no more than two dogs per group at any given time. An employee of the boarding establishment shall supervise each group of dogs. No employee shall supervise more than one group of dogs at a time. No dog shall be in a group with another dog that is not of the same weight classification, unless such dogs, according to their owner, are bonded and live together, in which case the dogs may be permitted to have physical contact when no other dog is in the group. (P) 4. The outdoor dog play area shall be enclosed by a 7 -foot solid vinyl fence on all sides not bordered by a building. Interior fences will be either solid vinyl, or wooden privacy. (P) 5. All areas for keeping of animals, including the outdoor dog play area, shall be cleaned and made free of waste daily to eliminate odors and the proliferation of insects. All solid animal waste will be collected daily and stored in plastic containers with lids. Such containers shall be legally disposed of offsite at least once each month. (P.) 6. Development of the site, including the outdoor play areas, will be generally consistent with the conceptual 18-86 02/28/18 P] It site layout dated January 11, 2018, and prepared by Potts, Minter and Associates, P.C. The dog play areas will be no closer to the main Genito Road right of way than the south west corner of the building or 90 feet whichever is greater. (P) 7. Brick, split block or stone shall be utilized on each building facade visible to the public. All other sides will be either painted masonry block, brick, split block or stone, or a combination thereof. Other materials, as approved by the Planning Commission, shall be permitted provided such materials provide for the same quality of construction and maintain the design quality, except that no vinyl, corrugated or ribbed metal siding shall be permitted. (P) 8. Public water and wastewater shall be utilized. (U) Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18SN0623 In Bermuda Magisterial District, George Emerson and Twin Rivers, LLC requests amendment of zoning approval (Case 17SN0598) relative to front -loaded attached garages and amendment of zoning district map in a Residential (R-12) District on 2.5 acres located at the southern termini of James Overlook Court, James Overlook Circle and Sternwalk Court. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for medium-high density residential use (minimum 4.0 to 8.0 dwellings per acre). Tax IDs 823-660- 8580 and 824-660-0279, 2079, 3778 and 5677. Mr. Gillies presented a summary of Case 18SN0623 and stated both the Planning Commission and staff recommended approval and acceptance of the proffered conditions. Mr. Kerry Hutcherson, representing the applicant, accepted the recommendation and stated he believes the conditions proffered are reasonable under state law. Ms. Jaeckle called for public comment. There being no one to address the issue, the public hearing was closed. On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board approved Case 18SN0623 and accepted the following proffered conditions: The Applicant in this case, pursuant to Section 15.2-2298 of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, for itself and its successors or assigns, proffer that the property known as Chesterfield County Tax Identification Numbers 823-660-8580, 824-660-0279, 824-660-2079, 824-660-3778, 824-660-5677 ("the Property") under consideration will be used according to the following proffer(s) if, and only if, the request submitted herewith is granted with only those conditions agreed to by the Applicant. In the event this request is denied or 18-87 02/28/18 approved with conditions not agreed to by the owners and Applicant, the proffer shall immediately be null and void and of no further force or effect. The Applicant hereby amends case 17SN0598 by modifying Proffered Condition #6 to read as follows: 1. Front Loaded Attached Garages. Front -loaded garages shall be permitted on Chesterfield County Tax Identification Numbers 823-660-8580, 824-660-0279, 824- 660-2079, 824-660-3778, 824-660-5677, provided that such front -loaded garages comply with the following standards: A. Front -loaded garages shall use an upgraded garage door. An upgraded garage door is any door with a minimum of two (2) enhanced features. Enhanced features shall include windows, raised panels, decorative panels, arches, hinge straps or other architectural features on the exterior that enhance the entry (i.e. decorative lintels, shed roof overhangs, arches, columns, keystones, eyebrows, etc.). Flat panel garage doors are prohibited. B. Front -loaded garages shall not be permitted to extend past the front line of the main dwelling unless the architectural treatment of the garage generally conforms to one of the examples shown in the three renderings attached hereto as Exhibits A, B, and C. In no event shall any front -loaded garage extend for a distance of more than eight feet (81) past the front line of the main dwelling. (P) (STAFF NOTE: This proffered condition supersedes Proffered Condition 6 of Case 17SN0598 for the request properties only. All other conditions of Case 17SN0598 remain in effect for these properties.) Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 1Rqunglr In Matoaca Magisterial District, Thomlyn LLC requests amendment of zoning approval (Case 05SN0234) to amend cash proffers and amendment of zoning district map in a Residential (R-12) District on 50.8 acres located 1,050 feet along the southwest line of Woodpecker Road, at its intersection with Chestnut Ridge and Lakeview Roads. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II (maximum of 2.0 to 4.0 dwellings per acre). Tax ID 791-620-1242. Mr. Gillies presented a summary of Case 18SN0626 and stated both the Planning Commission and staff recommended approval and acceptance of the proffered conditions. Mr. Andy Scherzer, representing the applicant, accepted the recommendation and stated he believes the conditions proffered are reasonable under state law. 18-88 02/28/18 P] It K Ms. Jaeckle called for public comment. There being no one to address the issue, the public hearing was closed. On motion of Mr. Elswick, seconded by Mr. Holland, the Board approved Case 18SN0626 and accepted the following proffered conditions: With the approval of this request, Proffered Condition 2 of C 1 Case 05SN0234 shall be deleted. All other conditions of 05SN0234 shall remain in force and effect. The Applicant hereby offers the following proffered conditions: 1. Architectural/Design Elements A. Driveways/Front Walks i. Driveways: All residential uses stamped concrete, decorative pavers, private driveways serving shall be brushed concrete, exposed aggregate concrete, or asphalt. ii. Front Walks: A minimum of a three (3) foot wide concrete front walk shall be provided to each dwelling unit to connect to drives, sidewalks or streets. B. Landscavin i. Front Yard Tree: One (1) tree per lot shall be planted or retained. A tree shall be planted or retained on both street frontages on corner lots. The front yard tree shall be a large deciduous tree and have a minimum caliper of 2.5 inches. Native trees shall be permitted to have a minimum caliper of 2 inches. ii. Front Foundation Planting Beds: Foundation planting is required along the entire front fagade of all units, and shall extend along all sides facing a street. Foundation Planting Beds shall be a minimum of four (4) feet wide from the unit foundation. Planting beds shall be defined with a trenched edge or suitable landscape edging material. Planting beds shall include medium shrubs and may include spreading groundcovers. Unit corners shall be visually softened with vertical accent shrubs (4'-51) or small evergreen trees (6'-81) at the time of planting. C. Architecture and Materials i. Style and Form: The architectural styles shall be interpretations of traditional Richmond architecture, using forms and elements compatible with styles such as Georgian, Adam, Classical Revival, Colonial, Greek Revival, Queen Anne, and Craftsman Styles. 18-89 02/28/18 ii. Repetition: Dwellings with the same elevations may not be located adjacent to, directly across from, or diagonally across from each other on the same street. This requirement does not apply to units on different streets backing up to each other. iii. Foundations. All exposed portions of the foundation of each dwelling unit shall be faced with brick or stone veneer. iv. Step Down Siding. Stepping the siding down below the first floor shall only be permitted in circumstances of unique topographical conditions. Step downs shall be permitted on the side and rear elevations only, with a maximum of two (2) steps permitted on any elevation, and with a minimum separation of eight ( 8 ) feet between steps. A minimum of 24 inches of exposed brick or stone shall be required, unless a lesser amount is approved by the Planning Department at time of plans review due to unique design circumstances. V. Exterior Facades: Acceptable siding materials include brick, stone, masonry, stucco, synthetic stucco (E.I.F.S), vinyl siding, and approved horizontal lap siding. Horizontal lap siding may be manufactured from natural wood or cement fiber board or may be premium quality vinyl siding. Dutch lap, plywood and metal siding are not permitted. Additional siding requirements: 1. Where a dwelling borders more than one street, all street -facing facades shall be finished in the same materials. 2. All vinyl siding shall have a minimum wall thickness of 0.044 inches. 3. Synthetic Stucco siding shall be finished in smooth, sand or level texture. Rough textures are not permitted. D. Roof Materials: Roofing material shall be dimensional architectural shingles or better with a minimum 30 -year warranty. E. Porches and Stoops. Each dwelling unit shall have either a front entry stoop or front porch. All front entry stoops and front porches shall be constructed with continuous masonry foundation wall or on 12" x 12" masonry piers. Extended front porches shall be a minimum of five (5) feet deep. Space between piers under porches shall be enclosed with framed lattice panels. Handrails and railings shall be finished painted wood, vinyl rails or metal rail systems with vertical pickets or swan balusters. Pickets shall be supported on top and bottom rails that span between columns. 18-90 02/28/18 PI IR It A F. Garages. i. Front loaded attached garages shall be permitted to extend as far forward from the front line of the main dwelling as the front line of the front porch provided that the rooflines of the porch and garage are contiguous. Where the rooflines are not contiguous, garages shall be permitted to project a maximum of four (4) feet forward of the front line of the main dwelling. ii. Front loaded, and corner side loaded garages shall use an upgraded garage door. An upgraded garage door is any door with a minimum of two (2) enhanced features. Enhanced features shall include windows, raised panels, decorative panels, arches, hinge straps or other architectural features on the exterior that enhance the entry (i.e. decorative lintels, shed roof overhangs, arches, columns, keystones, eyebrows, etc.) Flat panel garage doors are prohibited. G. Heatinq, Ventilation and Air Conditioning (HVAC) Units and Whole House Generators. Units shall initially be screened from view of public roads by landscaping or low maintenance material, as approved by the Planning Department. H. Fireplaces, Chimneys and Flues. i. Chimneys. Masonry fireplace chimney chases shall be constructed of brick or stone. The width and depth of chimneys shall be appropriately sized in portion to the size and height of the unit. ii. Direct Vent Fireplace. Direct vent gas fireplace boxes, which protrude beyond the exterior face of the unit, are not permitted on front facades. All the exterior materials and finishes used to enclose the fireplace box must match the adjacent facade. (P) 2. Public Utilities. Public water and wastewater systems shall be used. (U) Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18SNO627 In Bermuda Magisterial District, Twin Rivers, LLC requests amendment of zoning approval (Case 91SN0227) to amend cash proffers and amendment of zoning district map in a Residential (R-25) District on 5.7 acres known as 11651 and 11661 North Enon Church Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for medium-high density residential use (minimum of 4.0 to 8.0 dwellings per acre). Tax IDs 827 -660 -part of 9058 and 827-661 part of 8322. 18-91 02/28/18 Mr. Gillies presented a summary of Case 18SN0627 and stated both the Planning Commission and staff recommended approval and acceptance of the proffered conditions. Mr. Kerry Hutcherson, representing the applicant, accepted the recommendation and stated he believes the conditions proffered are reasonable under state law. Ms. Jaeckle called for public comment. There being no one to address the issue, the public hearing was closed. Ms. Jaeckle made a motion, seconded by Ms. Haley, for the Board to approve Case 18SN0627 and accept the proffered conditions. In response to Mr. Winslow's question, Mr. Jesse Smith stated the applicant has provided improvements in lieu of cash. He further stated when the subject property is combined and developed into lots, proffered road improvements will be required. Ms. Jaeckle called for a vote on her motion, seconded by Ms. Haley, for the Board to approve Case 18SN0627 and accept the following proffered conditions: The Applicants in this case, pursuant to Section 15.2-2298 of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, for themselves and their successors or assigns, proffer that the property under consideration in this case will be used according to the following proffer(s) if, and only if, the request submitted herewith is granted with only those conditions agreed to by the Applicants. In the event this request is denied or approved with conditions not agreed to by the owners and Applicants, the proffer shall immediately be null and void and of no further force or effect. 1. Entryway and Focal Point. A. Entryway. In order to establish a sense of place for the Property, the existing entryway consisting of a decorative sign, landscaping, and two median islands located between the intersection of Meadowville Road and Deepwater Cove Drive and the intersection of Anchor Landing Drive and Deepwater Cove Drive shall be maintained by the Homeowner's Association. B. Focal Point. The existing clubhouse, fitness center, pool, and ponds shown on Exhibit A shall be maintained by the Homeowner's Association and will serve as a focal point for the Property. (P) 2. Pedestrian and Vehicular Connectivity. In order to enhance pedestrian and vehicular connectivity and access to recreational amenities within the adjacent subdivisions, at least one side of each street within the Property shall be constructed with a sidewalk, and the streets and sidewalks constructed within the Property shall be connected to one or more streets within the subdivisions or adjacent parcels that adjoin 18-92 02/28/18 9 F r' the Property to the north and the south. Sidewalks shall be constructed in accordance with the County's Residential Sidewalk Policy. The sidewalks and sidewalk connections described herein shall be completed in conjunction with the construction of streets within the Property. (P) 3. Recreational Amenities. In order to provide residents of the Property with opportunities to engage in an active lifestyle, the following existing recreational amenities shall be made available, subject to and in accordance with membership rules of the Homeowners' Association, to residents of the Property: clubhouse, trails, fitness center, pool, riverwalk trails, cricket field, and two (2) community docks for river access. Such recreational amenities shall be maintained by the Homeowners' Association. The locations of the existing recreational amenities are shown generally on the exhibit map incorporated herein and attached hereto as Exhibit A. (P) 4. Architectural Design Standards. All dwelling units developed on the Property shall be subject to the following architectural design standards: A. Style and Form. The architectural styles of all dwellings shall use forms and elements compatible with those in the Meadowville Landing subdivision. B. Exterior Facades. All dwelling units constructed shall have brick, stone, or masonry fronts that cover a minimum of 20% of the facade. Other acceptable siding materials shall include stucco, synthetic stucco (E.I.F.S.), or horizontal lap siding. Horizontal lap siding may be manufactured from natural wood or cement fiberboard or may be premium quality vinyl siding with a minimum wall thickness of .042 inches. Synthetic Stucco (E.I.F.S.) siding shall be finished in a smooth, sand, or level texture, no rough textures are permitted. C. Foundations. All foundations shall be constructed entirely of brick, stone, or a mixed combination of both. Synthetic or natural stucco foundations may be permitted for facades constructed entirely of stucco. D. Roofs. i. Varied Roof Line. Varied roof designs and materials shall be used on facades of dwellings that face a street. Minimum roof pitch shall be 8/12. ii. Roof Materials. Roofing material shall be dimensional architectural shingles with a minimum 30 -year warranty. All flashing shall be copper or pre -finished aluminum (bronze or black). E. Porches and Stoops. 18-93 02/28/18 1. Front Porches and Stoops. All front entry stoops and front porches shall be constructed with a continuous masonry foundation wall. Individual front porches and stoops shall be one-story in height, or taller if the porch/stoop design is architecturally compatible with the dwelling it serves. Extended front porches shall be a minimum of 5 feet deep. Handrails and railings shall be finished painted wood or metal railing with vertical pickets or swan balusters. Pickets shall be supported on top and bottom rails that span between columns. Columns supporting roofs of porches and stoops shall be masonry piers, tapered round (Tuscan or Doric) column, or square box columns a minimum of 8 inch square as appropriate to the character of the dwelling unit. All front steps shall be masonry to match the foundation. ii. Rear Porches. All rear porches shall be constructed on masonry or stone piers with lattice screening spanning between columns. Handrails and railings shall be finished painted wood or metal railing with vertical pickets or swan balusters. F. Fireplaces, Chimneys and Flues. i. Chimneys. Sided chimneys are permitted on roof planes or facades and must have masonry foundations. Cantilevered chimneys are not permitted. The width and depth of chimneys shall be appropriately sized in proportion to the size and height of the unit. For gas fireplaces, metal flues may be used on the roof. ii. Direct Vent Fireplaces. Direct vent gas fireplace boxes which protrude beyond the exterior plane of the dwelling unit, are not permitted on facades facing a street. All the exterior materials and finishes used to enclose the fireplace box must match the adjacent facade. G. Minimum dwelling sizes. The minimum gross floor area for each single-family dwelling shall be 2,500 square feet. H. Variation in Front Elevations. Unless otherwise approved by the Director of Planning, the following restrictions are designed to maximize architectural variety of the houses. i. The same front elevation may not be located adjacent to, directly across from, or diagonally across the street from each other on the same street. ii. Variation in the front elevation to address the paragraph above may not be achieved by simply mirroring the facade but may be 18-94 02/28/18 PC 14 accomplished by providing at least three (3) of the following architectural changes: (a) adding or removing a porch or covered entry or increasing or decreasing the length of the porch or entry (b) varying the location and/or style of a front facing gable(s) (c) alternating the location of the garage (d) providing different materials and/or siding types on at least 50% of the elevation (e) providing a different roof type/roof line. (P & BI) 5. Front Walks/Driveways. A. Private Driveways. All private driveways serving residential uses shall be hardscaped with brushed concrete or asphalt. Private driveways shall not require curb and gutter. B . Front Walks. Front walks shall be provided to each dwelling unit. Front walks shall be hardscaped with of brushed concrete or asphalt. Front walks shall be a minimum of 3 feet wide. (P) 6. Front Loaded Attached Garages. No front -loaded garages shall be permitted except in the case where a dwelling includes three garages. In the case where a dwelling has three garages, no more than one garage shall be front- loaded. (P & BI) 7. Landscaping and Yards. A. Sod and Irrigation. All front yards shall be sodded and irrigated. B. Foundation Planting Bed. Foundation planting is required along all dwelling facades facing a street. Foundation Planting Beds shall be a minimum of 4 feet wide measured from the dwelling unit foundation. Planting beds shall be defined with a trenched edge or suitable landscape edging material. Planting beds shall include medium shrubs spaced a maximum of four (4) feet apart. Dwelling unit corners shall be visually softened with vertical accent shrubs 4-5 feet in high at the time of planting or small evergreen trees 6-8 feet high at the time of planting. (P) NOTE: Transportation impacts generated from the development of the Property will be addressed by and in conjunction with Proffered Condition 8 of case number 17SN0598. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18-95 02/28/18 18SN0659 In Midlothian Magisterial District, Gary C. Hinshaw requests amendment of zoning approval (Case 02SN0150) to permit an exception to parking requirements and amendment of zoning district map in a General Business (C-5) District on 2.9 acres known as 7901 and 7905 Midlothian Turnpike. Density will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for community mixed use. Tax IDs 760-705-7290 and 7580. Mr. Gillies presented a summary of Case 18SN0659 and stated both the Planning Commission and staff recommended approval, subject to the one condition. Mr. Gary Hinshaw accepted the condition. Ms. Jaeckle called for public comment. There being no one to address the issue, the public hearing was closed. On motion of Ms. Haley, seconded by Mr. Winslow, the Board approved Case 18SN0659, subject to the following condition: Parking. In conjunction with the site improvements noted in Attachment A, a thirty-four (34) space exception to the 164 - space parking space requirement shall be granted. (P) (Note: This condition supersedes Proffered Condition 4 of Case 02SN0150 relative to parking) Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18SN0725 In Midlothian Magisterial District, Chesterfield County Economic Development Authority requests conditional use planned development to permit exceptions to ordinance requirements for signage and amendment of zoning district map in a Regional Business (C-4) District on 12.5 acres located 1,500 feet off the south line of Midlothian Turnpike, 880 feet east of Granite Spring Road. Density will be controlled by zoning conditions or ordinance standards The Comprehensive Plan suggests the property is appropriate for Regional Mixed Use. Tax ID 764-705-7343. Mr. Gillies presented a summary of Case 18SN0725 and stated both the Planning Commission and stated recommended approval, subject to the conditions. Mr. Mike Lang, representing the applicant, accepted the conditions. Ms. Jaeckle called for public comment. There being no one to address the issue, the public hearing was closed. 18-96 02/28/18 9 lk CEJ On motion of Ms. Haley, seconded by Mr. Winslow, the Board approved Case 18SN0725, subject to the following conditions: 1. Ownership: This Conditional Use Planned Development hall be granted exclusively to the Richmond Volleyball s Club, and shall not be transferable nor run with the land. (P) 2. Sign Limitation: The three (3) backlit translucent panel graphic signs permitted herein shall not exceed a comprehensive total of 510 square feet of area. These signs shall be designed as generally depicted in Exhibits B and C, and shall not display text. (P) 3. Location: The signs shall be located as generally depicted in Exhibit A. (P) 4. Sign Lighting: Lighting shall be a low -intensity single color light that shall not strobe, fade, or flash. (P) Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 17SN0791 In Midlothian Magisterial District, Joseph Ziadeh Santana requests conditional use to permit a group care facility and amendment of zoning district map in an Agricultural (A) District on 6.9 acres known as 11188 and 11210 Robious Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Medium -High Density Residential use (minimum of 4.0 to 8.0 dwellings per acre). Tax IDs 743-713-2283 and 743-714-2219. Mr. Gillies presented a summary of Case 17SN0791 and stated the Planning Commission and Transportation staff recommended approval and acceptance of the proffered conditions; however, Planning staff recommended denial because while the applicant has proffered conditions that add quality components to the development comparable to surrounding area development, the proposed zoning and land use do not comply with the recommendations of the Comprehensive Plan as it fails to aggregate surrounding properties. Mr. Gary Scottow, representing the applicant, accepted the recommendation. In response to Mr. Winslow's question, Mr. Gillies stated land aggregation is encouraged by the Comprehensive Plan where development of individual parcels would be constrained in size or shape in consideration of compliance with ordinance development standards and compatibility or transition. He further stated without aggregation, development of the remaining properties east and west of the subject property will be adversely impacted due to their size and separation. In response to Mr. Elswick's question, Mr. Gillies stated one access and one emergency access was proposed. 18-97 02/28/18 In response to Mr. Mincks' question, Mr. Scottow stated he believes the conditions proffered are reasonable under state law. Ms. Jaeckle called for public comment. Mr. Craig Lought requested denial of the proposal and expressed concerns relative to development in the area and the lack of pedestrian accessibly adjacent to the facility. Ms. Colleen Hodges requested deferral of the proposal and expressed concerns relative to the safety and welfare of residents of the assisted living facility with diminished capability. There being no one else to address the issue, the public hearing was closed. Mr. Scottow stated the applicant plans to construct a 132 -bed group care facility. He noted during the four community meetings that were held, the applicant has worked with area property owners to finalize the proposal, offering conditions to address their questions and concerns. In response to Ms. Haley's question, Mr. Scottow stated the applicant plans to demolish the existing structures on the request property. In response to Ms. Jaeckle's question, Mr. Scottow stated most facilities that offer assisted living and memory care are locked down to ensure the safety of the residents. In response to Mr. Winslow's question, Mr. Scottow stated sidewalks will connect with the existing public sidewalks into the facility. On motion of Ms. Haley, seconded by Mr. Winslow, the Board approved Case 17SN0791 and accepted the following proffered conditions: 1. Dedication. Prior to any site plan approval, or within sixty (60) days of a written request by the Transportation Department, whichever occurs first, forty-five (45) feet of right-of-way on the north side of Robious Road, measured from the centerline of that part of Robious Road immediately adjacent to the Property, shall be dedicated, free and unrestricted, to and for the benefit of Chesterfield County. (T) 2. Access. Direct vehicular access from the Property to Robious Road shall be limited to one (1) entrance/exit and one (1) emergency access. The exact location and design of these accesses shall be approved by the Transportation Department and the Fire Department. No direct vehicular access shall be permitted to Ermavedo Drive. (T and F) 3. Road Improvements. Prior to issuance of a certificate of occupancy on the Property, the following road improvements shall be completed, as determined by the Transportation Department: 18-98 02/28/18 It 9 K A a. Construction of an additional pavement along the westbound lanes of Robious Road at the approved access to provide a separate right turn lane; and b. Dedication to Chesterfield County, free and unrestricted, of any additional right-of-way (or easements) required for the improvements identified above. (T) 4. Development Standards. Except where the underlying Agricultural (A) District standards are more restrictive, development of the property shall conform to the Zoning Ordinance requirements for Corporate Office (0-2) development within the Emerging Growth Design District. (P) 5. Maximum Number of Beds. The assisted living/memory care facility shall be limited to a maximum of 132 beds. (P and BI) 6. Demolition of Existing Structures. Prior to the issuance of a building permit for the assisted living/memory care facility, all existing structures on the properties shall be demolished. (P and BI) 7. Conceptual Plan. The plan, dated November 22, 2017 and last revised November 30 prepared by E. D. Lewis and Associates and identified as Exhibit A, shall be considered the conceptual site plan. Development of the site shall generally conform with this plan. (P) 8. Buffer. A fifty (50) foot wide buffer shall be provided along the northern property boundary adjacent to Ballard Oak subdivision and twenty-five (25) foot buffers shall be provided along the side property boundaries. Such buffers shall be inclusive of setbacks and shall comply with ordinance standards for fifty (50) foot buffers. (P) 9. Parking. A minimum of 42 parking space shall be provided in accordance with Zoning Ordinance standards. Spaces provided in excess of ordinance required spaces shall be permitted to be designed to incorporate the use of permeable pavement, such as, but not limited to, permeable concrete, permeable asphalt or permeable paver systems. (P and EE) 10. Building Height. Maximum height for all buildings shall be limited to two (2) stories. (P) 11. Architectural Standards. Architectural treatment of buildings shall be generally compatible with Exhibit B, dated November 22, 2017 and last revised November 30 prepared by E. D. Lewis and Associates. In addition, buildings shall be subject to the following: A minimum of 600 of the front facades of all buildings shall be brick or stone <«d of a building that is visi have at least 60% brick or the brick and stone shall for a mixture of design requirement for masonry sonry. The side or rear facade ble from public streets shall stone masonry. The height of be permitted to vary to allow features. Measurement of the facade treatment shall be 18-99 02/28/18 exclusive of roof gable ends, windows, doors, balconies, porches and sunrooms. Horizontal lap siding shall be manufactured from natural wood or cement fiber board. Vinyl, plywood and metal siding are not permitted. (P and BI) 12. Utilities. The public water and wastewater systems shall be used. (U) 13. Drainage/Stormwater. A. To the maximum extent practicable, drainage shall be diverted to the existing storm sewer system along Robious Road. B. No impervious areas shall sheet flow through the Greenfield and Ballard Oaks Subdivisions. C. For the portion of the property which drains or will drain to the Ballard Oaks Subdivision, the maximum post -development drainage discharge rate for the 10 -year storm shall be based on the maximum capacity of the existing roadside ditch and driveway culverts along Ermavedo Drive. In addition, the 2 -year and 100 -year post -development peak discharge shall not exceed the 2 -year and 100 - year pre -development peak discharge, respectively. D. To protect downstream properties from flooding in the event of a dam failure, any detention facility serving the property should be a dry facility below the existing ground so no manmade compacted embankment is required. If some level of manmade embankment is necessary, a dam failure analysis will be required showing no homes will be detrimentally impacted. The dam embankment design should include, but not be limited to, a clay core or a syphon structure. (EE) 14. Servicing Hours Limitations. Solid waste storage areas shall not be serviced between the hours of 8:00 p.m. and 7:00 a.m. A sign, not to exceed six (6) square feet in area, designating the hours which such solid waste storage areas may be serviced shall be prominently posted. (P) 15. Lighting: Freestanding light fixtures shall not exceed a height of fifteen (15) feet. (P) Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18SN0624 In Bermuda Magisterial District, Floyd O. Powers requests an exception to Section 18-60 of the utility ordinance for connection to the public sewer system and amendment of zoning district map in a Heavy Industrial (I-3) District on 5.1 acres located in the southeast quadrant of the intersection of Old Bermuda Hundred Road and Ramblewood Drive. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Corporate Office use. Tax ID 807-650-0228. 18-100 02/28/18 A Mr. Gillies presented a summary of Case 18SN0624 and stated the Planning Commission recommended approval, subject to the conditions. He further stated staff recommended denial because there are no topographic or capacity limitations that would prevent connection to the public wastewater system; it adversely impacts the extension of the public wastewater system to area properties; and adversely affects achieving the highest and best land use suggested by the Comprehensive Plan. Mr. Floyd Powers indicated the sale of the property for either a truck terminal or electrical contractor with a storage yard is planned and he would like the option of using a private septic system. Ms. Jaeckle called for public comment. There being no one to address the issue, the public hearing was closed. Ms. Jaeckle stated it would be expensive to extend sewer to the site and an exception to the use would allow for a truck terminal. Ms. Jaeckle then made a motion, seconded by Mr. Elswick for the Board to approve Case 18SN0624, subject to the following conditions: 1. Any site plan or building permit for the subject parcel shall provide and dedicate public wastewater easements in locations acceptable to the Utilities Department to accommodate the future extension of the public wastewater system. Such easements shall be dedicated prior to the site plan approval. (U) 2. In the event the public wastewater system is extended to a point within 200 feet of the property, the public wastewater system shall be extended to a point acceptable to the Utilities Department and all uses requiring domestic wastewater shall be connected to the public wastewater system. (U) 3. The exception to the use of public wastewater shall only apply to this original 5.08 -acre parcel/property provided the use is limited to either a truck terminal or an electrical contractor's shop with a storage yard. Any development of the property for additional lots or uses, other than the aforementioned, shall be required to conform to the Code at that time for the provision of public wastewater. (U) Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18SNO628 In Dale Magisterial District, Shurm Construction Inc requests rezoning from Agricultural (A) to Residential (R-12) and amendment of zoning district map on 40.5 acres fronting 720 feet on the west line of Belmont Road, 130 feet south of Barkbridge Road. Residential use of up to 3.63 units per acre is permitted in the Residential (R-12) District. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (maximum of 2.0 to 4.0 dwellings per acre). Tax ID 764 -684 -part of 8175. 18-101 02/28/18 Mr. Gillies presented a summary of Case 18SN0628 and stated both the Planning Commission and staff recommended approval and acceptance of the proffered conditions. He noted several citizens spoke in opposition to the request. Mr. Jeff Geiger, representing the applicant, stated a single- family residential subdivision containing a maximum of 80 units is proposed. He noted the property is located within an area identified for revitalization and stated proffered conditions provide design and architectural standards that are elevated in quality to that of the surrounding community. He further stated he believes the conditions proffered are reasonable under state law. In response to Mr. Elswick's question, Mr. Geiger stated bike trails do not tie into the sidewalk that is located on one side of Belmont Road. Ms. Jaeckle called for public comment. There being no one to address the issue, the public hearing was closed. Mr. Holland stated quality, design and architecture offered by the applicant provide for a convenient, attractive and harmonious community. Mr. Holland then made a motion, seconded by Ms. Haley, for the Board to approve Case 18SN0628 and accept the following proffered conditions: The property owners and applicant in this rezoning case, pursuant to Section 15.2-2298 of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, for themselves and their successors or assigns, proffer that the property under consideration (the "Property") will be developed according to the following proffers if, and only if, the rezoning request submitted herewith is granted with only those conditions agreed to by the owners and applicant. In the event this request is denied or approved with conditions not agreed to by the owners and applicant, the proffers shall immediately be null and void and of no further force or effect. 1. Architecture and Materials. a. The architectural styles of dwelling units on the Property shall be interpretations of traditional Richmond architecture, using forms and elements compatible to those in the surrounding subdivision, such as Georgian, Adams, Classical, Greek Revival, Queen Anne, Craftsman, Euro Country and Traditional Styles. b. Roof materials shall be 30 yar architectural/dimensional asphalt composition shingle or better per manufacturer warranty. C. Except for doors, windows and other architectural features, dwelling units shall be sided with brick, grouted real or synthetic stone, composition, hardiplank, stucco, wood clapboard, wood shingle, wood board and batten, vinyl siding (a minimum of 18-102 02/28/18 It F .042" nominal thickness as evidenced by manufacturer's printed literature), and/or engineered wood (e.g. LP Smartside). Dutch lap siding shall not be permitted. d. Dwellings with the same elevations may not be located adjacent to or directly across from each other on the same street. This requirement does not apply to units on different streets backing up to each other. e. Foundations shall be faced with standard brick or grouted real or synthetic stone up to a level consistent with the first floor elevation. If the dwelling unit is constructed on a slab, there shall be a minimum vertical height of eighteen (18) inches of standard brick, or grouted real or synthetic stone above grade to give the appearance of a crawl space. (P) 2. Conceptual Plan. The location of roads, open space and access points on the Property shall be developed in general conformance with the conceptual plan depicted on that certain Conceptual Plan - 7200 Belmont Road Shurm Homes, Dale District, Chesterfield County, Virginia, dated October 13, 2017, prepared by Youngblood, Tyler & Associates P.C., unless modifications are necessary to locate on-site stormwater facilities or are otherwise approved by' the Planning Director at the time of subdivision plan approval. (P) 3. Bikeway. In conjunction with recordation of the initial subdivision plat or within 60 days from a written request by the County, whichever occurs first, the owner of the Property shall grant an easement a minimum of thirty feet (30') in width extending from the northern to the southern property lines of that portion of the Property that is adjacent to Belmont Road for the use and operation of a shared use bike path, which grant shall be subject to all existing encumbrances on the Property (the "Bike Easement"). The location of this Bike Easement shall be located between the eastern boundary of the electrical transmission line easement and the ultimate right-of-way line for Belmont Road in a manner that avoids existing utility improvements and with the specific location mutually agreed upon by the owner and the County at the time of the County's approval of the initial subdivision plat. The developer shall construct an asphalt paved bike path ten feet (10') in width, following guidelines for construction as found in the Comprehensive Plan: Bikeways and Trailshaphe issuance ter, within the Bike Easement (the "Bike Path") ) prior of the forty-first (41st) certificate of occupancy for a home on the Property. Upon completion, the Bike Path shall be dedicated to the County for acceptance into its bike path system. (P&R, P) 4. Density. A maximum of eighty (80) dwelling units shall be permitted. (P) S. Dwelling Size. All dwellings shall have a minimum gross floor area of 1,650 square feet. (P) 18-103 02/28/18 6. Garages. a. Front loaded attached garages shall be permitted to extend as far forward from the front line of the main dwelling as the front line of the front porch provided that the rooflines of the porch and garage are contiguous. Where the rooflines are not contiguous, garages shall be permitted to project a maximum of two (2) feet forward of the front line of the main dwelling. b. Front loaded and corner side loaded garages shall .use an upgraded garage door. An upgraded garage door is any door with a minimum of two (2) enhanced features. Enhanced features shall include: windows, raised panels, decorative panels, arches, hinge straps or other architectural features on the exterior that enhance the entry (i.e. decorative lintels, shed roof overhangs, arches, columns, keystones, eyebrows, etc.). Flat panel garage doors shall be prohibited. (P) 7. Driveways/Front Walks. All private driveways shall be constructed from concrete, exposed aggregate concrete, concrete pavers, stamped concrete, brick, or asphalt. A minimum of a three (3) foot wide front walkway consisting of concrete, exposed aggregate concrete, concrete pavers, stamped concrete or brick shall be provided to the front entrance of each dwelling unit, to connect to drives, sidewalks or street. (P) 8. Heating, Ventilation and Air Conditioning (HVAC) Units and any Whole House Generators. Units shall be screened from view of public roads by landscaping or low maintenance material chosen by the applicant, as approved by the Planning Department. (P) 9. Foundation Plantings. Foundation planting beds, a minimum of four feet (41) deep, shall be required along the entire front and corner side facade of the dwelling units, excluding entryways to porches, patios and garages. Planting beds shall contain a minimum of fifty (50) percent evergreen materials and shall include two or more of the following types of materials for visual interest: groundcover, small shrubs, large shrubs, and small trees. House corners shall be visually softened with vertical accent shrubs (4'-5' at maturity) or small evergreen trees (6'-8' at maturity). (P) 10. Street Trees. Street trees shall be planted along each side of all public roads spaced at a minimum of one (1) per lot. If existing trees are maintained, and are located along the sides of the interior public roads, they may be counted toward this requirement. Street trees shall not include evergreen trees. (P) 11. Utilities. Public water and wastewater shall be used. (U) 12. Lamp Posts. Lamp posts of pedestrian design shall be provided for each dwelling unit in the front yard near the front walkway and/or driveway. (P) 18-104 02/28/18 PC K K 14 A I 13. Sidewalks. Sidewalks shall be provided on one side of all public roads. (P) 14. Storm water Management a. The developer shall provide either onsite detention, downstream improvements, or a combination of both in order to provide drainage capacity across GPIN 765-685-0538, GPIN 765-685- 1540 and DrexelbrookRoad that thetsStte 100ayearrlteria flood and causes no increase elevation downstream. b. The post -development 1, 2, 10 and 100 -year peak discharge to the channel within GPINs 765-685-0538 and 765-685-1540 and the existing culvert under Drexelbrook Road shall not exceed the discharge, re- development 1, 2, 10 and 100 -year respectively. C. If it is determined that downstream facilities have adequate capacity or if off-site improvements are surs may re tor of provided, alternative storm water me Environmental approved by the Direc Engineering at the time of construction plan review. d. Sheet flow generated from impervious areas, excluding the Bike Path (as defined in #3 control shall be controlled using measures approved by the Director of Environmental Engineering at the time of construction plan review. (EE) 15. with recordation of the Dedication. In conjunction ithin 60 days from a written initial subdivision plat o whichever request by the Transportation Department, occurs first, 45 feet of right-of-way along the west side of Belmont Road, measured from the centerline of that part of Belmont Road i is fr e aaaacent to unrestrictede property, shall be dedicated, for encumbrances related to the electric except transmission lines and ser tce he bepefitm of Chesterfieldlocated the property, to and f County. (T) 16. Access. No direct vehicular access shall be provided from the Property to Belmont Road, except for the existing driveway serving improvements within the electrical transmission lines on the Property. (T) 17 . Chime • Masonry fireplace chimneyThe widthchases and dept of constructed of brick o rstone one sized in portion to the chimneys shall be app p y size and height of the dwelling unit. (P) lace. Direct vent gas fireplace boxes, lg. Direct Vent Firep the exterior face of the unit, are which protrude beyond not be permitted on front o facades. the fireplacerbox materials and finishes used ten must match the adjacent facade. (P) 18-105 02/28/18 19. Porches and Stoops. Each dwelling unit shall have eithe: CL front entry stoop or front porch. All front entr, stoops and front porches shall be constructed witt continuous masonry foundation wall or on minimum 12" } 12" masonry piers. Extended front porches shall be minimum of five (5) feet deep. Space between piers under porches shall be enclosed with framed lattice panels. Handrails and railings shall be finished painted wood, vinyl rails or metal rail systems with vertical pickets or swan balusters. Pickets shall be supported on top and bottom rails that span between columns. (p) 20. Common Area Maintenance. Prior to or concurrent with the final approval of the initial subdivision plat for the Property, a document setting forth covenants for the maintenance of the common area shown on the subdivision plat and establishing an owners' association shall be recorded in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia. (p) 21. Airport. At a minimum, the Restrictive Covenants shall contain language that addresses the following. Such covenant shall remain in place as long as the Property is used for residential purposes. Future homeowners of lots or units within the Property will have notice of the location of the Chesterfield County Airport and its proximity to the Property. Any subdivision plat recorded against the Property shall note the location of the Airport and Property. (p) its proximity to the Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 16. PUBLIC HEARINGS 16.A. TO CONSIDER THE EXERCISE OF EMINENT DOMAIN FOR THE ACQUISITION OF RIGHT-I'llOF-WAY AND EASEMENTS FOR THE MATOACA ROAD AT HICKORY ROAD INTERSECTION IMPROVEMENT PRS CT Mr. Jesse Smith stated this date and time has been advertised for the Board to consider the exercise of eminent domain for the acquisition of right-of-way and easements for the Matoaca Road at Hickory Road Intersection Improvement Project. He further stated the intersection improvements will address the Poor horizontal and vertical alignments and reduce crashes. He stated the county needs to acquire variable width right- of-way, temporary and permanent construction easements, permanent drainage easements as well as utility easements in order to construct the project. He further stated the county's right-of-way acquisition consultant has successful in acquiring right-of-wa been Of the five propertyY and easements from four j. stated the county's consultant mp has been u ablerotoct He reach agreement with one property owner and recommends eminent domain in order to allow utility relocations to take place in advance of the intersection improvements. Ms. Jaeckle called for public comment. There being no one to speak to the issue, the public hearing was closed. 18-106 02/28/18 It �J 14 �1_ question, Mr. Smith stated the In response to Mr. Elswick's owner has requested is based e athe amount the propertyhe possibility that existing oil tanks on the property reused. Smith stated the In response to Mr. Winslow's question, Mr. tanks are over 15 years old and are diminishing. On motion of Mr. Elswick, seconded by Mr. Holland, the Board ion authorized the exercise of em is n forom he f or the Matoaca cRoadltand of right-of-way and Basemen Hickory Road Intersection improvement Road,celoIDc 778619689600000, Service Inc., 6519 Hickory Road, including the filing of certificates of deposit, so that utility relocations and construction may begin prior to the commencement of eminent domain proceedings. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 16.B. TO CONSIDER THE FIRST AMENDMENT TO RESTRICTIVE COVENANTS AND RIGHT OF WAY AGREEMENT WITH BRECKENRIDGE 2005 LLC time has vertised Mr. John Harmon stated this date ria amendmentbtonrestrictive for the Board to consider the first2005 covenants and right of way agreement with Breckenridginto a e LLC. He further stated lri right oftwayhe cagreement wounty ith h Sunset restrictive covenant and g the construction and Memorial Park, Inc. regarding maintenance of the road to Center.serve He hstated lthe Station agreement and Breckenridge Shopping percent of the provided that Breckenridge would pay for 90 P lo percent. maintenance of the hoe d e and of the countywould df orythe road was He further stated tested that the 50 years. He stated Breckenridgeeate a has re au reement for its g covenants be amen costs for pay 100 percent of the costs for access and has agreed request has maintenance of the road. AdministratHe iona d stated ransportation and been reviewed by F approval is recommended. Ms. Jaeckle called for public comment. There being no one to speak to the issue, the public hearing was closed. Jaeckle, seconded by Mr. Winslow, the Board On motion of Ms. d authorized the Chairman of toe Boar he estaic�ivey cov enant raand to execute an amendment right of way agreement with Breckenridge 2005 LLC. Ayes: Nays: Jaeckle, Haley, Winslow, Holland and Elswick. None. 16.C. TO CONSIDER A BOUNDARY LINE ADJUSTMENT, DEED AND DEED OF EASEMENT WITH VIGAPNIA ELECTRIC AND POWER COMPANY FOR PROPERTY DUTCH te andtime Mr. Harmon stated this dalihas a aadvertised adjustment, been deeand the Board to consider a boundary y deed of easement with Virginia Electric thatnd the powercompanymwould for property at Dutch Gap. He stated at conveying two parcels of land cpOWer n Company tog ethering a total of lwith 1 tric and acres to Virginia E ec 18-107 02/28/18 drainage easements for existing improvements that cross county property. He further stated VEPCo will be conveyinc easements to the county where county facilities encroach or its property. Ms. Jaeckle called for public comment. There being no one to speak to the was closed. issue, the public hearing On motion of Mr. Holland, seconded by Mr. Winslow, the Board authorized the Chairman of the Board and County Administrator to execute a Boundary Line Adjustment, Easement with Virginia Electricand PowerDeed Com any for the Deed of conveyance of 1.277 acres together with drainage yeasements for existing improvements that cross county property. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 17• REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS There were no remaining manufactured home permits and zoning requests at this time. g 18• FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no requests to address the Board at this time. 20• ADJOURNMENT On motion of Mr. Holland, seconded b adjourned at 8:41 p.m. to March 14th y Ms' Haley, the Board session in Room 502 at the Count at 12:00 p.m, for a work County Administration Building. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. P. Casey County Administrator Dorothy Jae kle Chairman 18-108 02/28/18 19 Ic -C