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03/14/2018 MinutesBOARD OF SUPERVISORS MINUTES March 14, 2018 Supervisors in Attendance: Ms. Dorothy A. Jaeckle, Chair Ms. Leslie A. T. Haley, Vice Chair Mr. Christopher M. Winslow Mr. James M. Holland Mr. Stephen A. Elswick Dr. Joseph P. Casey County Administrator Ms. Jaeckle called the meeting to order at 12:00 p.m. 1. APPROVAL OF MINUTES FOR FEBRUARY 28, 2018 On motion of Mr. Holland, seconded by Mr. Elswick, the Board approved the minutes of February 28, 2018, as submitted. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 2. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS, DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION There were no requests to postpone agenda items and additions, deletions or changes in the order of presentation. 3. WORK SESSIONS 3.A. COUNTY ADMINISTRATOR'S PROPOSED FY2019 BUDGET TOPICS 3.A.1. FY2019 PROPOSED BUDGET SUMMARY Dr. Casey introduced Mr. Administrator, and recognized Budget and Management Director. Matt Harris, Deputy County Ms. Meghan Coates as the new Mr. Harris presented a comprehensive review of the County Administrator's proposed FY2019 budget to the Board of Supervisors. He noted the presentation line-up for this afternoon includes updates on the following: public safety; Opioid Taskforce; demographic/senior services; community engagement; focus on customer service; technology; and compensation. Regarding the budget overview, he stated the FY2019 process placed a greater emphasis on evaluating the base budget; the reallocation of existing resources into emerging areas such as citizen information and resources; local arrangement with the Health Department remodeled, generating significant savings; the program and service inventory included in the proposal; and the simulated taxpayer receipt tool. He further stated 75 percent of every dollar spent in the County's Administrator's budget is allocated to schools, public safety and infrastructure. 18-109 03/14/18 In response to Ms. Jaeckle's question, Mr. Harris stated the pay-as-you-go program and dollars dedicated for debt service are included in the general fund. Mr. Harris continued his presentation by stating the budget is proposed at $711.7 million and is lower in nominal terms than FY2018 due to direct deposit of state sales tax to schools. He further stated the plan balances the diverse needs of the community; responds to Blueprint Chesterfield feedback; is in line with the five-year plan framework; and continues to harness power of an incremental investment approach. Mr. Elswick requested additional information relative to the breakdown of 16.7 percent increase for Planning/Community Enhancement, not including reallocations. Mr. Harris continued his presentation by stating the school division continues to be a top priority and education remains a key item for FY2019. He further stated when combined with state funding, per student spending increased by $400, bringing the total increase since FY2012 to nearly $1,900. He stated the school budget highlights include custodial insourcing, funds to finish the bond referendum (including conversion to rebuild for remaining projects). He noted the long -run major maintenance plan is in place, though backlog remains in the interim. He then highlighted budget priorities which include public safety; transportation; existing facilities and communities; customer service; and investing in the workforce. Regarding fiscal stewardship, he stated the real estate reduction to $0.95 is unchanged throughout the plan, though growth above the real estate forecast will be reviewed and the $0.01 reduction keeps growth on a sustainable track. He noted $5.3 million is allocated in aggregate tax relief when combined with growth in the elderly and disabled program. In response to Mr. Elswick's question, Mr. Harris stated $5.3 million is the aggregate number from the penny reduction, which equates to a $1.7 million increase in tax relief for the elderly. Dr. Casey recommended providing details of changing demographics related to the tax relief for the elderly program at the April 25, 2018 work session. Discussion ensued relative to the tax relief for the elderly and disabled program. Mr. Harris continued his presentation by stating more than $2 million in savings is dedicated to help accommodate other priorities and noted the increase in BMP maintenance fee proposed to cover program costs. He further stated the out - year revenue forecast is cautious, but still strong enough to cover all the projected baseline costs for the general government as well as the county's portion of those same items in the school division. He stated the out -year expenditures remain focused on the same general strategic goals as FY2019. He further stated there is particular focus paid to public safety retention, notable fire level enhancements and the continued transition of the vehicle registration fee for transportation. 18-110 03/14/18 9 PC P] 14 Ms. Jaeckle recommended providing information relative to projects funded by the vehicle registration fee in future budgets. Mr. Harris then highlighted the Compensation Board funding comparison for Commonwealth Attorney offices. He stated state support for constitutional offices is determined by various workload models and the state is behind their obligations of those models, particularly with respect to Commonwealth Attorneys. He further stated the FY2018 model shows a 9.5 position gap, with the county filling the void with 10 locally funded positions. He noted in FY2018, 57 percent of the office was funding locally, including $850,000 in salary supplements. In response to Ms. Jaeckle's question regarding underfunding, Mr. Harris stated the last investment of Compensation Board positions in the Commonwealth Attorney office was FY2008. In response to Mr. Elswick's question, Mr. Harris stated during the downturn the Commonwealth Attorney's office did lose in successive years one position in each, for a total of two positions. He further stated when the additional judges were added, those positions were added back, as well as a third position as part of a collaborative with the Police Department to focus primarily on cold cases. Discussion ensued relative to Compensation Board funding comparison of Chesterfield County and other localities. 3.A.2. PUBLIC SAFETY 3.A.2.a. FIRE Chief Loy Senter, accompanied by Captain Justin Adams, provided an overview to the Board of Supervisors of the FY2019 proposed budget for the Fire and EMS Department. He stated the County Administrator's proposed budget for FY2019 includes $600,000 in additional funding to support eight new firefighter positions that will allow 24-hour operation of the ambulance at the Harrowgate Fire and EMS station; and $250,000 in additional funding to support needed improvements in the firefighter career development program. He further stated together, the initiatives total $850,000 and represent a 3.3 percent increase in the Fire and EMS Department's budget over FY2018 levels. He stated the County Administrator's proposed budget includes additional funding to expand the types and numbers of career development opportunities, thereby channeling firefighters' efforts toward developing the skill sets that will be needed to better serve county citizens in the future. He further stated improvement in the program will also help the department remain competitive with other Fire and EMS departments in the region in attracting and retaining top talent. Captain Adams then provided an overview of the planned improvements to the department's career development program. He stated the county approved the existing 3 -step plan in FY2012. He further stated advancement is limited by current funding and limited position levels. 03/14/18 Mr. Holland stated he would be supportive of considering offering an additional 1 percent increase in compensation for career development. Captain Adams continued his presentation by reviewing the proposed career development program as a point -based system with three categories - specialties; organizational service; and education. He stated 253 firefighters are eligible for career development in FY2019. He noted the funds will be distributed on a first-come, first -serve basis with some emphasis on those in the most vulnerable points of their career. Chief Senter concluded his presentation by stating the County Administrator's proposed CIP and five-year operational plan will further the Department's efforts to improve service delivery and close response time gaps in the county. He stated in FY2020, it is anticipated that the new Magnolia Green Fire and EMS Station will open with 20 new positions to support the operation of an engine company and ambulance to serve the rapidly growing neighborhoods west of the Swift Creek Reservoir. He further stated in FY2021, it is anticipated that the replacement Midlothian Fire and EMS Station will open with 20 new positions to support the addition of a ladder company and day -time ambulance that along with an existing engine company will better serve the increased density and larger and taller structures being developed in the Midlothian area. He stated in FY2022 it is anticipated that the replacement Matoaca Fire and EMS Station will open with existing staff at a new location in Southern Chesterfield and in FY2023 it is anticipated that design work will begin on the replacement Chester Fire and EMS Station. He further stated these initiatives represent the most significant Fire and EMS staffing improvements since FY2003 and FY2004 when 53 positions were added to the department. In response to Mr. Holland's questions, Chief Senter stated land was proffered for a future fire station as part of The Highlands project. He noted calls for service are not as high in that area as they are in other areas of the county. He stated 14.6 percent of Fire and EMS personnel will be eligible for retirement in the next five years. Mr. Holland and Mr. Winslow inquired about additional compensation in the career development steps for public safety departments. Mr. Elswick inquired about the number of firefighters eligible for the career development plan who cannot participate due to funding. He stated the goal is to open the new Magnolia Green Fire and EMS Station in late calendar FY2019. Discussion ensued relative to the proposed fire stations in Chester and Midlothian and the viability and importance of keeping those facilities in their current locations. Mr. Elswick commended Assistant. Chief James Fitch for his informative presentation to the community regarding the new Magnolia Green Fire and EMS Station. Chief Senter introduced Fire and EMS personnel who were in attendance. 18-112 03/14/18 P] 3.A.2.b. SHERIFF Lieutenant Colonel Matthew Wilkerson provided an overview to the Board of Supervisors of the FY2019 proposed budget for the Sheriff's Department. He stated public safety positions have been increasingly difficult to fill nationwide. He further stated in order to attract higher participation in recruitment efforts, FY2019 includes funding to increase the starting pay for Sheriff's deputies to $40,600. He noted the cost for this increase is $293,600 and includes the appropriate compression costs. In response to Mr. Holland's question, Lt. Col. Wilkerson stated the department is short 5-7 positions, with some retirements on projection. Lt. Col. Wilkerson continued his presentation by stating in FY2017, the Sheriff's Office received funding from the state to develop a Jail Mental Health Pilot Program with the goal of avoiding rearrests, which occurs approximately 66 percent of the time within three years of release. He further stated the position of Reentry Coordinator assists released persons in receiving community-based services including necessities such as substance abuse treatment, medical care, employment, and many other concerns. He noted this position and funding will be created and allocated in FY2019. In response to Ms. Jaeckle's question, Lt. Col. Wilkerson stated released individuals often reach out to the Reentry Coordinator for additional resources. Lt. Col. Wilkerson continued his presentation by stating additional efforts will be taken to aid in the area of department retention; and $61,000 will be applied to expanding the career development program with the office. He noted these funds will allow more opportunity within the office and reduce the level of turnover. He stated in addition to the baseline two percent merit adjustment, an additional 0.3 percent merit equivalent is housed in a central employee benefits budget. He further stated Chesterfield's Heroin Addiction Recovery Program (HARP), which has received positive attention on a national level, has been a great success for the office. He stated consequently, there is a need for additional part-time staffing to assist with programming in excess of addiction - focused programs. He noted the part-time position included in FY2019 has been funded at $22,000. In response to Mr. Winslow's question, Dr. Georges Gay, Jail Medical Director, stated about 35-40 percent of inmates 18-65 years of age are given their first diagnosis of mental illness. Discussion ensued relative to preventative measures taken to ensure individuals with mental illnesses have treatment and medical care resources available. Lt. Col. Wilkerson continued his presentation by stating the Substance Abuse and Addiction Recovery Alliance (SAARA) of Virginia is a grassroots recovery community organization in Richmond. He further stated Chesterfield is the only jail to train and certify inmates as Certified Peer Recovery Specialists. He stated these specialists from Chesterfield's 18-113 03/14/18 Jail provide recovery counseling and mentoring to members of the Richmond community, three days a week through SAARA. In response to Ms. Jaeckle's question, Lt. Col. Wilkerson stated statistics relative to heroin intakes are for individuals who are admitted for a heroin addiction. Lt. Col. Wilkerson then reviewed the Safe Exchange Zone parking, which is an area under 24-hour video surveillance for custody exchanges, goods exchanges and miscellaneous transactions. Discussion ensued relative to the advertisement of a safe exchange zone on Craigslist and improving the signage for the Sheriff's Office Safe Exchange Zone. Lt. Col. Wilkerson continued his presentation by reviewing the Seniors in Touch Program and the Juvenile Offender Learning Tour (JOLT). Ms. Jaeckle stressed the importance of the Seniors in Touch Program and the happiness of seniors who receive a personal visit or call from the Sheriff's Office to check on their well-being and offer assistance. Lt. Col. Wilkerson stated the Juvenile Offender Learning Tour provides county youth and young adults a chance to witness life inside the Chesterfield County Jail. He further stated the tours are designed to assist parents and guardians with exposing their loved ones to the reality of life in the county jail. He then reviewed other courses offered by the Sheriff's Office which include the Hunter Safety Course, Concealed Carry Course, the Inmate Outreach Program, and the Sheriff's Inmate Workforce. Ms. Jaeckle inquired about the possibility of and obstacles for expanding the Sheriff's Inmate Workforce to schools and other county facilities. Mr. Elswick noted the Board is taking a multi-year approach to address the critical needs of public safety personnel. He stressed the importance of addressing funding for career development in law enforcement and fire and emergency medical services. Mr. Holland concurred with Mr. Elswick's remarks. He stressed the importance of addressing mental health illness of the school population. Ms. Haley stressed the importance of advancing programming to address the mental health of inmates and furthering protection of the community. She commended the Sheriff's Office for their tremendous engagement and community service efforts. Ms. Jaeckle reiterated her request relative to expanding the Sheriff's Inmate Workforce to schools and other county facilities. Mr. Holland inquired about transportation needs to address missed appointments and missed court cases. Lt. Col. Wilkerson recognized Sheriff's Office personnel who were in attendance. 18-114 03/14/18 P1 It A 3.A.2.c. POLICE Colonel Jeffrey Katz, accompanied by Lieutenant Colonel Dan Kelly, provided an overview to the Board of Supervisors of the FY2019 proposed budget for the Police Department. He stated to aid Police in the challenging area of staff recruitment and retention, $255,000 and $190,000 has been included for enhanced career development and part-time staffing respectively. He further stated this effort to enhance staffing is a multi -pronged approach and allows Police to be more competitive with neighboring localities. He noted this is the second installment of a five-year tiered career development program enhancement that will increase pay separation between ranks. In response to Mr. Holland's question, Lt. Col. Kelly stated the Police Department has a five-step program. He further stated he believes the steps are adequate based on the direction the department is heading and the competitiveness with other jurisdictions. In response to Mr. Elswick's question, Lt. Col. Kelly stated individuals can advance in the step program based on their career development path. He noted individuals must be in a level for two years of training before they can progress. In response to Ms. Jaeckle's question regarding the elimination of compression, Lt. Col. Kelly stated $300 is given per year separate from years of service, not including career development. Colonel Katz stated compression is an issue because there is a real sense of being fair and equitable to people that have been here and rewarding long and faithful service. He further stated additional funding for retention of Police personnel should be allocated towards advancement of the Career Development Program. He noted 17 percent of the workforce is eligible to retire. In response to Mr. Elswick's questions, Lt. Col. Kelly stated the Police Department has a retention committee focused on ways to retain long-term employees. Discussion ensued relative to the retention of long-term employees, eligible retirees and career development. Colonel Katz continued his presentation by stating funding in Police's five-year plan has also been provided for three full-time support staffing positions in areas of the department that have been designated priorities which include a logistics technician at Police Property and Evidence, a strategic crime analyst, and an opioid outreach coordinator. He noted the opioid outreach coordinator position will work with public and private health institutions as part of a focused effort to combat the opioid epidemic. Discussion ensued relative to the effort to combat the current opioid epidemic. Colonel Katz continued his presentation by stressing the importance of the increase of funding for renewed vehicles. He then reviewed future considerations of the department which include the replacement of the Animal Services and 18-115 03/14/18 Adoption Facility, capital and operating impacts; growth in sworn staffing, maintaining per capita position; final three phases of career development; and civilian, support staffing in high impact areas. Discussion ensued relative to growth in the service population and increase in staffing personnel for all public safety departments. Mr. Holland commended the efforts of the department's focus on the retention of staff, training and career development for the benefit of officers, as well as the community. Mr. Elswick inquired about the salary of the logistics technician at Police Property and Evidence versus the salary of a police officer. Ms. Haley again stressed the importance of advancing programming to address the mental health and addiction of individuals and furthering protection of the community. Ms. Jaeckle and Mr. Holland commended the advancement of career development and efforts to maintain and retain existing employees. Mr. Winslow voiced his support of the support staffing additions, particularly the strategic crime analyst and opioid outreach coordinator. He stated he looks forward to analyzing data trends regarding criminal activity and the opioid crisis. Colonel Katz introduced Police Department personnel who were in attendance. 3.A.3. OPIOID TASKFORCE Ms. Sarah Snead, Deputy County Administrator, and Chair of the Heroin/Opioid Steering Committee, accompanied by Ms. Debbie Burcham, Executive Director of the Community Services Board, stated at the direction of the County Administration, Chesterfield launched a Steering Committee to address the heroin/opioid epidemic in Chesterfield County. Ms. Burcham stated every department and partner that deals with this issue is working hard to combat the crisis. She stated the committee includes all public safety departments, Human Services, Community Corrections and Courts, Chesterfield Public Schools, and is supported by Media and Communications and IST. She further stated the charge of the committee is to work collaboratively to create and implement a comprehensive plan for Chesterfield County's response to the opioid/heroin crisis. In response to Ms. Jaeckle's question, Dr. Tameshia Grimes, Director of Student Support Services, stated the School Safety Taskforce is currently being developed. Ms. Burcham continued her presentation by stating the community's efforts will be to reduce exposure to opioids by doing things like working with prescribers to reduce or eliminate the number of opioids prescribed for pain; reduce access to these drugs by educating the public on safe disposal of unused drugs; reduce overdoses by providing 18-116 03/14/18 It F greater access to treatment; and to reduce deaths by providing harm reduction initiatives such as REVIVE training and lifesaving Naloxone to those at risk, and to their families and friends. She further stated goals of the committee's prevention, education and outreach initiatives include creating and implementing a comprehensive communications plan, increased awareness and utilization of safe storage and disposal; decreased access to prescription drugs; increased community awareness of opioid and heroin epidemic and resources targeted to children and adults; and reduced impact on families by improving coordination of care for substance exposed infants and their families. She stated there continues to be a rising number of fatal and non-fatal overdoses from 2013 with an alarming jump in 2015 and 2016. She further stated 2017 continued to see an increase in both fatal and non-fatal overdoses although not as dramatic a jump. She noted year-to-date figures for 2018 are not looking any more promising. She stated the goals of the committee's public safety initiatives will be to 'reduce the number of heroin/opioid related incidents; to provide targeted public safety and community interventions in areas experiencing or at high risk for heroin/opioid activity; and to reduce the amount and type of these drugs in Chesterfield County. She further stated the committee's treatment goals are to provide treatment for more people exposed to these drugs as well as other supports that help them get and stay clean. She stated the Steering Committee will be monitoring goals to assure that they are reaching the public, that heroin/opioid related incidents are coming down, that arrests and incarcerations lead to treatment, and that they are getting the drugs off our streets. She then highlighted prevention, education and outreach efforts. In response to Ms. Jaeckle's question regarding sustained abstinence, Ms. Burcham stated the committee is still working to figure out how to capture that information and determine which interventions are having a positive effect. She further stated a grant from the Department of Behavioral Health and Developmental Services was accepted for medication assistance treatment. She stated a Goodwill Uber project was enacted in order to transport individuals to treatment. Ms. Janet Loving, Substance Abuse Manager, stated funding is also used for emergency housing and treatment. Ms. Jaeckle recommended producing a public service announcement providing details of locations to pick up medication disposal kits. Ms. Burcham continued her presentation by stating Chesterfield County is part of a regional initiative so that we along with Hanover, Henrico and Richmond City can multiply our efforts. She further stated the partners have developed a regional tag line and logo Opioid Solutions RVA. She stated the committee is also operating a warm line which connects people seeking help with trained individuals who have lived experience from 8:00 am to midnight 7 days a week, and are getting ready to launch a website. She further stated the heroin and opioid epidemic is not going away any time soon, so we will all need to stay at it until we are able to turn the tide of heroin use and change an imbedded culture of how we should or should not experience pain and use medications prescribed for pain safely. Discussion ensued relative to the training and administration of Narcan for police officers. 18-117 03/14/18 In response to Mr. Winslow's question, Lt. Colonel Wilkerson stated the majority of cases that come back as fatalities are because of a mixture of heroin and Fentanyl. He further stated the number one producer of Fentanyl is China and it also comes in through the southwest border of Mexico. Dr. Casey recommended the Steering Committee provide a quarterly update to the Board of Supervisors. In response to Mr. Winslow's question, Ms. Burcham stated there is a lot of overlap between mental health and substance abuse issues. She further stated underlying health concerns do lead to self-medication. Discussion ensued relative to addressing mental health issues in order to combat opioid addiction. Ms. Burcham recognized members of the Steering Committee who were in attendance. Mr. Elswick expressed his appreciation to Ms. Burcham and members of the Steering Committee for their tremendous efforts to find ways to combat the heroin/opioid epidemic. 3.A.4. SENIOR SERVICES/DEMOGRAPHICS Mr. Harris provided an overview of shifting demographics and development to the Board of Supervisors. He stated the age wave is moving along and seniors are currently a quarter of the population. He further stated as of 2017, there is an estimated population of 340,000 in the county. He noted the population is projected to reach over 392,000 by 2030. He stated the county has dedicated senior functions, though focus is embedded throughout the organization, and the FY2019 budget and five-year plan make continued investments in this area. He noted tax relief increase of $1.7 million; more than 50 percent since FY2014, and the planning efforts underway for community space at the former Beulah Elementary School site. Discussion ensued relative to planning efforts for future community space, population growth and affordable housing stock for seniors. 3.A.5. CUSTOMER SERVICE IMPROVEMENTS Ms. Jana Carter, Director of Citizen Information and Resources, accompanied by Ms. Dawn Missory, Alternative Transportation Manager, provided an overview of the FY2019 proposed budget for the Citizen Information and Resources Department. She stated during FY2018, the Senior Advocate and Youth Services Departments merged to form the Citizen Information and Resources Department. She further stated the mission of the newly created department is to provide a "one- stop -shop" for citizens as they participate in community engagement services. She noted departmental programs are to include: alternative transportation services; aging and disability services; and community engagement services such as youth services, multicultural services, and volunteerism. Ms. Missory then reviewed the transportation alternatives portion of the presentation by stating Access Chesterfield is a shared -ride transportation service for Chesterfield County 18-118 03/14/18 It IC residents that aims to improve transportation services for older adults, people with disabilities, and individuals with lower incomes. She further stated the FY2019 proposed budget includes funding for Access transportation contract increases. Discussion ensued relative to number of county residents/ households of individuals aged 65 and older, unemployed and in poverty. Ms. Missory continued her presentation by stating the contract for Access Chesterfield provides transportation services to county seniors, residents with disabilities, and those who meet low income guidelines. She further stated additional costs are due to a projected increase in ridership and cost per ride. She stated work is underway to evaluate transportation alternatives, in all forms, and working to establish long term goals and to better understand supply and demand. In response to Ms. Jaeckle's question, Ms. Missory stated additional service provider contracts for ride sharing are being considered. She noted decline in ridership during 2015 was due to a vendor change. Mr. Elswick inquired about data relative to Access service usage per square mile in the densest areas of the county. Ms. Jaeckle inquired about data relative to the Access registration list and designation of active and inactive users. Ms. Missory continued her presentation by stating GRTC is a fixed route service with an existing relationship with Chesterfield and there are methods for identifying partnership opportunities in the future. In response to Mr. Holland's question, Mr. Bill Dupler, Deputy County Administrator, stated GRTC is only operating with one express route. He noted the service is very popular and near capacity. He stated he does not believe there is a demand to expand the service at this time. In response to Mr. Elswick's question, Mr. Dupler stated a construction project was approved to build a commuter bus stop at the Career and Technical Center at Hull. Ms. Missory continued her presentation by stating other areas of exploration for transportation alternatives include using other transportation network companies such as UBER for Business and UZURV. She further stated cost variables are based on factors such as time of day, and not all companies serve all of the targeted population. Mr. Elswick inquired about data relative to the Goodwill-Uber transportation pilot program, including cost per mile. Discussion ensued relative to the Goodwill-Uber Pilot program and alternative options to decrease costs for on -demand transportation. Ms. Missory continued her presentation by stating for the county's vendor and Access Chesterfield staff, matching 1,000 to 1,200 vouchers per week to trips taken is cumbersome and time consuming. She further stated the goal is to apply for a 18-119 03/14/18 FTA grant to purchase software and equipment to replace the current voucher system with fare cards. She stated the approach would be to find a system that will integrate with GRTC so riders can make a seamless transit between services as needed. Discussion ensued relative to a fare cards system and the possibility of use for all shared -ride transportation contractors in the future. In response to Mr. Winslow's question, Dr. Casey stated after acquiring vendors and defining services, staff can present a report to the Board. Ms. Kiva Rogers, Executive Director of Social Services, accompanied by Ms. Lucy Rodriguez, Assistant Director - Benefits, and Ms. Danika Briggs, Assistant Director provided an overview of the FY2019 proposed budget for the Social Services Department to the Board of Supervisors. Ms. Rogers stated in FY2018, the department implemented special salary adjustments and a career development plan for eligibility workers and child welfare worker positions to address turnover that was adversely affecting caseloads and productivity. She noted substantial progress has been made in turnover rates. She stated the philosophical shift in delivery of services creates connections that positively impact the lives of individuals, families and the community and promote lifelong changes. Mr. Winslow and Ms. Jaeckle commended the efforts and goals of the department to build social capital, demonstrating financial literacy and creating relationships thorough the Employment Center. Ms. Rodriguez continued the presentation by stating currently all the Benefit programs positions are filled, and the department is looking at managing the workload as a retention strategy. She stated caseloads remain high, but the department has reviewed processes and is looking at a workload versus caseload approach. She further stated in 2017, staff went from having 500 documents scanned in January to over 7,000 documents scanned in December after full implementation of the state imaging system. She stated the department just finished a pilot having two BPS in the lobby all day. She stated this is an opportunity for workers to engage with customers directly and it provided a different experience for staff and for customers because they did not have to wait for the worker to go downstairs to see them. She further stated one of the goals of the pilot was to identify reasons why customers visit the office. She stated the department is going to evaluate the results and develop an action plan to reduce the need for them to visit the office, look at what can be done electronically or by phone. Discussion ensued relative to addressing employee workload and improving the customer service process. Ms. Rodriguez continued her presentation by stating the addition of six full-time benefit programs assistant positions will free up benefit workers' time by assisting them with clerical functions such as faxing, conducting inquiries in automated systems, scheduling SNAP renewal appointments, and other time-consuming duties. She further stated these positions will assist in improving response times, increasing productivity of eligibility workers, increasing agency retention rate by reducing stress levels, and more timely resolution of case change requests. She stated additional funding is included to create a full-time 18-120 03/14/18 K IC A senior benefits program specialist position to implement a pilot program to work intensively with SNAP able-bodied recipients with the goal of helping them obtain and keep gainful employment. Discussion ensued relative to Medicaid expansion and the application processing standard. Ms. Briggs stated while the department has made significant strides to stabilize its workforce, it has been equally important to balance this with other aspects like workload management. She further stated some of the programs continue to experience increased volumes as with Medicaid and the child welfare programs. She stated during a three-year period (2013-2016) the child protective services team saw a 16 percent increase in valid referrals. She further stated the foster care population also looks differently than it did three years ago. She stated today over half of the youth in foster care are over 14 years old and this is significant because these foster youths have often experienced significant traumas, or adverse experiences, which result in them having increased behavioral and mental health needs. She noted many have also been involved in the court system which poses challenges when trying to find an appropriate placement for them. She stated in response to Virginia's opioid crisis and infant mortality rates, the Virginia Department of Social Services enacted several key policy changes that impacted child welfare in July 2017. She stated since CPS is a 24-hour operation, this has also resulted in an increase in workers having to respond to situations after hours and on the weekends in order to meet the policy mandate. She further stated the county's Social Services Board has joined with agency leadership to implement action plans and celebrate successes. She stated in spite of the workload increases with CPS, the program has been able to consistently meet state performance standards this fiscal year. She further stated this success was largely influenced by the utilization of emergency hires as well as the addition of two temporary part-time support positions that the department is seeking to make permanent part-time positions. Ms. Rogers concluded her presentation by stating departmental keys to success include retaining a high performing staff; focusing attention to quality interactions; and maintaining a proactive workload management. Ms. Haley and Ms. Jaeckle commended Ms. Rogers and her leadership team for their tremendous efforts and continued success. In response to Mr. Holland's questions, Ms. Rogers stated additional funding requests essentially help retain high performing staff. She further stated once turnover is stabilized there is a better understanding of process improvement needs. Mr. Holland, Mr. Winslow and Mr. Elswick also commended Ms. Rogers and her leadership team for their tremendous efforts and continued success. Mr. Harris noted because of time constraints, the topic of workload and compensation would be moved to the March 28th Work Session agenda. Mr. Andy Gillies, Director of Planning, provided an overview of the FY2019 proposed budget for the Planning Department. He stated during FY2018 the Planning Department took an intensive look at the zoning process, both with an internal and external review. He further stated as a result of 18-121 03/14/18 findings, the department is proposing to revise current processes and implement a new workflow for processing zoning applications. He further stated the total number of case actions by the Planning Commission in 2017 represents an 81 percent increase in work performed by the Commission and staff compared to 2016. Discussion ensued relative to the number of community meetings attended per year. Mr. Gillies continued his presentation by stating the proposed zoning process creates a more transparent and efficient zoning approval process; develops a more clear and comprehensive application form; establishes an internal Technical Review Committee (TRC) to review all zoning applications in a timely manner; provides the applicant with all TRC initial comments in a timely manner; and develops a clear step-by-step approval process leading to the determination of a realistic CPC public hearing date. He further stated in order to recognize efficiencies and implement changes, the department will add and reallocate resources in the Zoning and Special Projects team and the Customer Assistance Team. Mr. Elswick expressed concerns relative to the proposed zoning process and the number of steps taken and added requirements for the applicant. Mr. Winslow recommended setting a cap on the number of zoning cases being heard by the Planning Commission at one time. Mr. Gillies concluded his presentation by stating additional funding has been included to add a new full-time senior planner to support the Zoning Team; in addition to a new full-time planning technician and add one part-time planning technician to support the Customer Assistance Team as they take on a new role, providing an upfront `gatekeeping' process to ensure applications are submitted accurately. He stated the FY2019 budget also includes funding to convert a temporary administrative support position to a permanent full-time position. He noted this position provides valuable administrative support to the entire Planning Department. Mr. Holland commended Mr. Gillies and the Planning Commission relative to the efficient proposed zoning process and cost savings to the applicant. In response to Mr. Holland's question, Mr. Gillies stated applicants can review their application process on the county's website. 3.A.6. TECHNOLOGY Mr. Barry Condrey, Chief Information Officer, provided an overview of the FY2019 proposed budget for the IST Department. He stated the majority of the technology funding for the county is in the IST budget. He further stated the five-year plan enhancements for the department are comprised of annual increases to existing licensing/hosting contracts, the costs of new systems being implemented, and the addition of two new positions. He stated the overarching strategy in IST is to apply consistent technologies broadly across the enterprise, for maximum benefit. He further stated ideally a dollar spent in technology should yield many times that in productivity. He stated the new financial model is to invest in subscription services, enterprise agreements and cloud partnerships where the cost is evened out over the course of 18-122 03/14/18 It 19 It A time. He further stated the five-year plan enhancements are focused on software and application safety, as Enterprise Security and Mobility, as well as Advance Threat Protection, are both geared toward identification and defending against cyber risk. He stated the broad-based and sound investments staff is requesting in personnel is for technical support in the courts building, where none exists currently, and in a data analyst to help with some combination of major data intensive projects in the next five years such as computer- aided dispatching, enterprise business intelligence, and computer-aided mass appraisal. He stated without this position the department will spend twice this in contractor costs for one person. In response to Mr. Winslow's question regarding the computer- aided dispatching system, Mr. Condrey stated a request for proposal has been submitted with an 18 -month period expected. Discussion ensued relative to details of replacement schedule/technology budgets for county PCs and laptops. In response to Mr. Holland's question regarding staff efficiencies, Mr. Condrey stated the Board has made some very key investments over the course of the last three years, specifically Microsoft Office 365. Discussion ensued relative to upcoming community meetings regarding the budget. Mr. Elswick expressed his appreciation to members of the Budget and Management staff for their efforts relative to the budget process. 4. REPORTS There were no Reports at this time. S. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no requests to address the Board at this time. 6. RECESS On motion of Mr. Winslow, seconded by Ms. Haley, the Board recessed for dinner to Room 502. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. Reconvening: Ms. Jaeckle was saddened to report the recent passing of former Clover Hill Board of Supervisors member Jeffrey Applegate and Dr. Casey's father-in-law. 7. INVOCATION The Honorable Christopher Winslow, Clover Hill District Supervisor, gave the invocation. 18-123 03/14/18 8. PLEDGE OF ALLEGIANCE Lieutenant Colonel Matthew Wilkerson led the Pledge of Allegiance to the Flag of the United States of America. 9. COUNTY ADMINISTRATION UPDATE 9.A. EVERY DAY EXCELLENCE - FIRE AND EMERGENCY MEDICAL PRPUTrRP Chief Senter introduced Mr. Anthony Miller, accompanied by various public safety responders, who was given a hero's tribute after he rescued a dog, Atlas, from a frozen pond. He stated Atlas suffered hypothermia and stopped breathing. He further stated a firefighter performed chest compressions, and Atlas was taken to an animal hospital where veterinarians were able to save his life. Board members expressed their gratitude to Mr. Miller for his selfless and heroic act. 9.B. OTHER COUNTY ADMINISTRATION UPDATES Dr. Casey announced Ms. Meghan Coates has been selected as the new Budget Director effective March 14, 2018. He stated Ms. Coates has worked for the county for 10 years, spending the last five years in Budget and Management, most recently serving as Budget Manager. Ms. Coates expressed her appreciation to the Budget and Management staff for their committed service and to the Board of Supervisors for the opportunity and continued support. Dr. Casey reported the soccer season continues in Chesterfield as the Ultimate Cup took place February 24-25 and March 3-4 over four locations in the county. He stated next up on the schedule is the Jefferson Cup, which is regarded as one of the nation's top youth soccer tournaments. Dr. Casey announced Great Harvest Bread Co. opened recently in the Midlothian Station Shopping Center in the heart of Midlothian Village. Also, opening recently is First Watch, specializing in breakfast and lunch. 10. BOARD MEMBER REPORTS Mr. Winslow announced he attended an event at W.W. Gordon Elementary School on March 2nd for "Read Across America Day." He also announced he attended the funeral for Mr. Jeffrey Applegate this past weekend. Ms. Haley announced the Midlothian District will hold a community meeting on March 20th at 7:00 p.m. at Midlothian Middle School regarding the FY2019 Proposed Budget Overview. Mr. Holland announced the Dale District will hold two joint community meetings on March 15th at 2:00 p.m. at the Greater Richmond Aquatics Center and at 7:00 p.m. at Beulah United Methodist Church regarding the FY2019 Proposed Budget Overview. 18-124 03/14/18 It 9 D A Mr. Elswick announced the Mataoca and Clover District will hold a joint community meeting on March 19th at 7:00 p.m. at Clover Hill High School and the Mataoca District will hold two community meetings on March 21St at 1:00 p.m. at Clover Hill Library and at 7:00 p.m. at Matoaca High School regarding the FY2019 Proposed Budget Overview. Ms. Jaeckle announced the Bermuda District will hold two joint community meetings with Bermuda District School Board representative Carrie Coyner on March 20th at 1:30 p.m. at Bensley Community Center and on February 22nd at 7:00 p.m. at Second Baptist Church regarding the FY2019 Proposed Budget Overview. 11. RESOLUTIONS 11.A. RECOGNIZING LIEUTENANT COLONEL LARRY C. KRIEBEL JR., SHERIFF'S OFFICE, UPON HIS RETIREMENT Former Sherriff Dennis Proffitt introduced Lieutenant Colonel Larry C. Kriebel Jr., who was present to receive the resolution. On motion of Mr. Winslow, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, Lieutenant Colonel Larry C. Kriebel Jr. will retire from the Chesterfield County Sheriff's Office on April 1, 2018, after providing over 27 years of outstanding quality service to the residents of Chesterfield County; and WHEREAS, Lieutenant Colonel Kriebel previously served the citizens of this nation with honor and distinction with the United States Marines; and WHEREAS, Lieutenant Colonel Kriebel has faithfully served the county in the capacities of Deputy, Sergeant, Lieutenant, Captain, Major, and Lieutenant Colonel; and WHEREAS, Lieutenant Colonel Kriebel ended his career by serving as the Chief Deputy and Executive Officer of the Chesterfield County Sheriff's Office where he led numerous efforts to modernize and further refine and develop the Chesterfield County Sheriff's Office into the largely recognized premiere agency that it is today; and WHEREAS, during his tenure, Lieutenant Colonel Kriebel also served as Field Training Officer, General Instructor, Firearms Instructor, Defensive Tactics Instructor, and Team Commander of the Special Operations Response Team; and WHEREAS, Lieutenant Colonel Kriebel was the recipient of a Sheriff's Commendation for bravery and dedication to duty in 1992 for his actions at the scene of'a vehicle accident, where he removed two victims from an overturned vehicle and provided care until the arrival of Fire and EMS; and WHEREAS, Lieutenant Colonel Kriebel earned a Life Saving Award in 1993 for actions he took to prevent an individual from attempting suicide; and WHEREAS, Lieutenant Colonel Kriebel was chosen as the Sheriff's Office Employee of the Quarter and the Sheriff's Office Employee of the Year in 1993; and 18-125 03/14/18 WHEREAS, Lieutenant Colonel Kriebel was instrumental in assisting the University of Richmond with a research project on jail overcrowding in 1998; and WHEREAS, Lieutenant Colonel Kriebel was chosen as the Sheriff's Employee of the Quarter in 1999; and WHEREAS, Lieutenant Colonel Kriebel co -created and implemented a transition plan for personnel moving into the Juvenile and Domestic Relations Courthouse in 2001; and WHEREAS, Lieutenant Colonel Kriebel earned a Unit Citation for his role on the New Jail Transition Team in 2006; and WHEREAS, Lieutenant Colonel Kriebel was the recipient of a Sheriff's Commendation for his leadership and contributions in 2011 while overseeing Sheriff's Office operations during Hurricane Irene; and WHEREAS, Lieutenant Colonel Kriebel attended and graduated from the FBI National Academy, Session 251 at Quantico, Virginia in 2012; and WHEREAS, Lieutenant Colonel Kriebel volunteered many hours for community activities, such as National Night Out, Scared Straight, Child Identification Fingerprinting, Chesterfield Food Bank, Communities in Schools, Young Gentleman of the Creek, and Special Olympics Virginia; and WHEREAS, during his tenure, Lieutenant Colonel Kriebel served on many committees and process teams and received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Lieutenant Colonel Kriebel has provided the Chesterfield County Sheriff's Office with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Lieutenant Colonel Kriebel's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of March 2018, publicly recognizes Lieutenant Colonel Larry C. Kriebel Jr. and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Lieutenant Colonel Kriebel, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. Ms. Jaeckle presented the executed resolution to Lieutenant Colonel Kriebel, commended him on his many years of loyal, dedicated service and integrity, and wished him well in his retirement. Mr. Elswick highly praised Lieutenant Colonel Kriebel on his tremendous leadership, accomplishments, and devoted service to county citizens. 18-126 03/14/18 P] PE A Dr. Casey presented Lieutenant Colonel Kriebel with an acrylic statue and county watch, congratulated him on his retirement and expressed appreciation for his outstanding service to the county. Lieutenant Colonel Kriebel, accompanied by his family, expressed his appreciation to the Board for the special recognition and for all their support throughout the years. 11.B. RECOGNIZING MR. LARRY A. NINIO, PARKS AND RECREATION DEPARTMENT, UPON HIS RETIREMENT Dr. James Worsley introduced Mr. Larry A. Ninio, who was present to receive the resolution. On motion of Mr. Elswick, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, Mr. Larry A. Ninio retired from the Chesterfield County Parks and Recreation Department on March 1, 2018, after providing 35 years of quality service to the citizens of Chesterfield County; and WHEREAS, Mr. Ninio began his career with Chesterfield County in 1982 in Environmental Engineering as a Laborer/ Custodian and in 1996 transferred to the Parks and Recreation Department as an Equipment Operator, then was promoted to his last position of Heavy Equipment Operator in 2001 where he was the one remaining member of that original construction crew and has retained his CDL Class A Driver's License for numerous years; and WHEREAS, in his current position, Mr. Ninio maintains and repairs the heavy equipment that is needed on a regular basis for the department, participated in converting concrete dividers into new areas to hold gravel sand and mulch, and assisted during Hurricane Isabel in 2003 to remove downed trees at Lucy Corr Nursing Home during the early morning hours to provide emergency access; and WHEREAS, during his career with Chesterfield County, Mr. Ninio has assisted with preparation for numerous tournaments and events in the county, including soccer, field hockey, baseball, basketball and football, and was key in helping to prepare the Miracle League Playground in 2010 and in the building of the first area Kaboom Community Playground Project located at Bensley Park in 2013; and WHEREAS, Mr. Ninio has assisted annually with the Eppington Heritage Day, the 4th of July Celebration at the Fairgrounds, the James River Cleanup event, Chesterfield County Airshow, Fair event preparation and assisted with the Horse Ring Slope Renovation in 2008, Bermuda Hundred 150th Civil War Event in 2014, and he participated in the Mid - Lothian Mines Park Construction in 2004; and WHEREAS, Mr. Ninio has been actively involved with numerous work and special events at Henricus, including Publick Days, Dauber Dash, Parade of Lights, Godspeed, Philip Morris Volunteer Workdays, Boardwalk removal at Dutch Gap, and he assisted with the construction and installation of gates for the Citie of Henricus in 2011; and WHEREAS, Mr. Ninio has been recognized for providing excellent customer service and going above and beyond 18-127 03/14/18 expected duties, and recognized for zero work -loss days and zero sick days, and he has led and volunteered where needed to fill gaps in the workforce and emergency needs; and WHEREAS, Mr. Ninio will be greatly missed by his colleagues, co-workers, and the citizens of Chesterfield County, who he has so expertly served, and his accomplishments as a model leader with a strong work ethic for the department, provided an example and guide for generations to come, as they live, work and play in the county they and he call home. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of March 2018, publicly recognizes Mr. Larry Ninio, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Ninio and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. Ms. Jaeckle presented the executed resolution to Mr. Ninio, commended him on his many years of loyal, dedicated service and strong work ethic, and wished him well in his retirement. Dr. Casey presented Mr. Ninio with an acrylic statue and county watch, congratulated him on his retirement and expressed appreciation for his outstanding service to the county. Mr. Ninio, accompanied by his family, expressed his appreciation to the Board for the special recognition and for all their support throughout the years. 11.C. RECOGNIZING MR. ROBERT W. BOSWELL, ENVIRONMENTAL ENGINEERING DEPARTMENT, UPON HIS RETIREMENT Mr. Scott Smedley introduced Mr. Robert W. Boswell, who was present to receive the resolution. On motion of Mr. Holland, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, Mr. Robert W. Boswell joined the Chesterfield County Department of Environmental Engineering on March 3, 1986, as a Civil Engineer, serving for nearly 32 years until his retirement on February 1, 2018; and WHEREAS, Mr. Boswell prior to his service with Chesterfield County, served as an Engineer In Training for the City of Chesapeake for one year; and WHEREAS, Mr. Boswell from 1986 to 1995, performed construction plan reviews for compliance with all county ordinances and state regulations; and WHEREAS, Mr. Boswell in 1995, he was reclassified to a principal engineer for his excellent customer service and leadership; and 18-128 03/14/18 It P] It WHEREAS, Mr. Boswell managed the subdivision construction plan approval process for almost 23 years with the department, and he also co -managed the tentative/preliminary plat approval process with the Engineering Supervisor; and WHEREAS, Mr. Boswell provided technical guidance and assistance with several updates to the Subdivision, Floodplain, CBPA and VSMP ordinances, and he managed the implementation, enforcement and administration of the December 2012 floodplain ordinance; and WHEREAS, Mr. Boswell's thorough interviewing skills provided the department with talented employees, many of whom have been with the department for numerous years; and WHEREAS, Mr. Boswell professionally represented the department at countless meetings with citizens, developers, consultants and county staff; and WHEREAS, Mr. Boswell's humble character, selfless dedication to Chesterfield County and commitment to the Environmental Engineering Department's customer service are a model for all county employees; and WHEREAS, Mr. Boswell has consistently performed his duties and responsibilities in a professional manner; and WHEREAS, Mr. Boswell will be missed for his kind, calm and creative leadership; his mentoring of staff; and his sharing of valuable professional knowledge acquired over his many years of service to the public. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of March 2018, publicly recognizes the outstanding contributions of Mr. Robert W. Boswell, expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Robert W. Boswell and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. Ms. Jaeckle presented the executed resolution to Mr. Boswell, commended him on his many years of loyal, dedicated service and diligence, and wished him well in his retirement. Dr. Casey presented Mr. Boswell with an acrylic statue and county watch, congratulated him on his retirement and expressed appreciation for his outstanding service to the county. Mr. Boswell expressed his appreciation special recognition and for all their years. 18-129 to the Board for the support throughout the 03/14/18 11.D. RECOGNIZING CAPTAIN DAVID H. FULLER, POLICE DEPARTMENT, UPON HIS RETIREMENT Colonel Katz introduced Captain David H. Fuller, who was present to receive the resolution. On motion of Mr. Holland, seconded by Mr. Elswick, the Board adopted the following resolution: WHEREAS, Captain David H. Fuller will retire from the Chesterfield County Police Department on April 1, 2018, after providing over 36 years of outstanding quality service to the citizens of Chesterfield County; and WHEREAS, Captain Fuller has faithfully served the county in the capacity of Patrol Officer, Detective, Senior Detective, Master Detective, Career Detective, Sergeant, Lieutenant and Captain; and WHEREAS, during his tenure, Captain Fuller also served as a Field Training Officer, General Instructor, Firearms Instructor, Driving Instructor, Training Officer, and as a member of the Marine Patrol, Street Drug Enforcement Unit, Fugitive Task Force and Special Weapons and Tactics Team; and WHEREAS, Captain Fuller was recognized with the Mason T. Chalkley Supervisory Concern for People Award for leading, assisting and developing his officers, taking time to thoroughly evaluate them and utilizing his knowledge and leadership to help the find their true potential; and WHEREAS, Captain Fuller received two Unit Citations recognizing his significant contributions to anti-crime efforts utilizing sophisticated investigative techniques, which led to the clearance of hundreds of cases in Chesterfield County and other jurisdictions; and WHEREAS, Captain Fuller was awarded a Unit Citation for his role in a round-the-clock, multiple -week effort on a case that resulted in the resolution and successful prosecution of those responsible for a double homicide of two local business owners; and WHEREAS, Captain Fuller earned the Chief's Commendation while serving on the Fugitive/Warrant Task Force for his diligent work and success in achieving a major reduction in the number of outstanding warrants, establishing a new warrant policy and for developing a "Most Wanted Persons" segment with a local cable TV service; and WHEREAS, Captain Fuller was presented with a Chief's Commendation for the teamwork and law enforcement skills he used to foil an attempted robbery of a restaurant in the county and the arrest of three suspects without incident; and WHEREAS, Captain Fuller made significant contributions to numerous committees during his tenure, notably the Field Training Review and Update Committee and the Police Memorial Committee, and he was a member of the Warrant/ Fugitive Task Force; and WHEREAS, Captain Fuller is recognized for his professionalism and teamwork, his strong work ethic and genuine enthusiasm for his job and his excellent human relations skills, all of which he has utilized within the 18-130 03/14/18 P] P] Police Department and in assisting citizens of Chesterfield County during his career; and WHEREAS, during his tenure, Captain Fuller has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Captain Fuller has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Captain Fuller's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of March 2018, publicly recognizes Captain David H. Fuller, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Captain Fuller, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. Ms. Jaeckle presented the executed resolution to Captain Fuller, commended him on his many years of loyal, dedicated service and integrity, and wished him well in his retirement. Mr. Elswick highly praised Captain Fuller on his tremendous leadership, accomplishments, and devoted service to county citizens. Dr. Casey presented Captain Fuller with an acrylic statue and county watch, congratulated him on his retirement and expressed appreciation for his outstanding service to the county. Captain Fuller, accompanied by his family, expressed his appreciation to the Board for the special recognition and for all their support throughout the years. A standing ovation followed. 12. NEW BUSINESS 12.A. CONSENT ITEMS 12.A.1. APPROVAL OF FUNDING FOR UPGRADE OF THE ELECTRO- OPTICAL/INFRARED CAMERA ON THE METRO AVIATION UNIT ATPOPA 'm On motion of Mr. Holland, seconded by Mr. Winslow, the Board approved funding for the upgrade of the Electro -Optical/ Infrared Camera on the Metro Aviation Unite aircraft. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18-131 03/14/18 12.A.2. INITIATION OF APPLICATION FOR RENEWAL OF MANUFACTURED HOME PERMIT ON PROPERTY LOCATED ON APPOMATTOX STREET On motion of Mr. Holland, seconded by Mr. Winslow, the Board initiated an application for a manufactured home permit to permit a temporary manufactured home in a Residential (R-7) District on 0.9 acres located at 15413 Appomattox Street (Tax ID 829-641-3577); appointed Andrew G. Gillies, Director of Planning, as the agent for the Board; and waived disclosure requirements. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 12.A.3. ADOPTION OF RESOLUTIONS RECOGNIZING COUNTY EMPLOYEES UPON THEIR RETIREMENT 12.A.3.a. FIREFIGHTER PATRICK A. DUNCAN, FIRE AND EMERGENCY MEDICAL SERVICES DEPARTMENT On motion of Mr. Holland, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, Firefighter Patrick A. Duncan will retire from the Chesterfield Fire and Emergency Medical Services Department on April 1, 2018; and WHEREAS, Firefighter Duncan has faithfully served the citizens of Chesterfield County for over 31 years; and WHEREAS, Firefighter Duncan began his public service in 1986 as a meter reader with the Chesterfield County Utilities Department, where he served until 1995, while also volunteering with the Chesterfield Fire and Emergency Medical Services Department; and WHEREAS Firefighter Duncan began his full-time career as a firefighter in 1995, and attended Recruit School #25; and WHEREAS Firefighter Duncan served in various assignments; at the Wagstaff, Bon Air, Buford, Winterpock and Phillips Fire and EMS Stations; and WHEREAS, Firefighter Duncan, managed the department's Electrical Repair Shop repairing portable lights, flashlights and electrical cords used during operations, resulting in saving the county money by performing in-house repairs; and WHEREAS, Firefighter Duncan was recognized with an EMS Lifesave Award for saving the life of a patient in cardiac arrest in 2000. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Firefighter Patrick A. Duncan, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18-132 03/14/18 It 9 A A 12.A.3.b. CAPTAIN WILLIAM M. TINSLEY, FIRE AND EMERGENCY MEDICAL SERVICES DEPARTMENT On motion of Mr. Holland, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, Captain William "Mark" Tinsley retired from the Chesterfield Fire and Emergency Medical Services Department on March 1, 2018, after faithfully serving the county and its citizens for over 30 years; and WHEREAS, Captain Tinsley began his career with Chesterfield County in 1984 with the Utilities Department; resigned to explore other career opportunities in 1986; and then returned in 1989 as a firefighter with the Chesterfield Fire and Emergency Medical Services Department; and WHEREAS, Captain Tinsley attended Recruit School #21, and has served in various assignments; as a firefighter at the Bon Air, Buford and Bensley Fire and EMS Stations; as a lieutenant at the Clover Hill Fire and EMS Station; as a captain at the Manchester, Courthouse Road, Matoaca, Dale and Dutch Gap Fire and EMS Stations; as well as in the Fire and EMS Resource Management Division; and WHEREAS, Captain Tinsley was a founding member of the Chesterfield Fire and Emergency Medical Service's Technical Rescue Team; a member of the Scuba Rescue Team; and a founding board member of the Chesterfield Professional Firefighters Charitable Foundation where he continues to serve; and WHEREAS, Captain Tinsley was recognized with a Unit Citation Award for his actions in February 1991 during a successful rescue of two boys partially submerged in the middle of a lake in cold water conditions; and WHEREAS, Captain Tinsley was recognized with an Emergency Medical Services Award for his lifesaving actions that saved the life of an elderly patient in May 1992; and WHEREAS, Captain Tinsley was recognized with a Lifesave Award for assisting other crew members in the search and rescue of three children and one adult from the second floor of a burning apartment building in December 1996; and WHEREAS, Captain Tinsley was recognized with a Unit Citation Award for his actions in May 2003 during the successful rescue of a male citizen who was swept off a roadway during a flash flood; and WHEREAS, Captain Tinsley was recognized with an EMS Unit Citation Award for his actions during the birth of a premature infant in September 2004; and WHEREAS, Captain Tinsley was recognized with a Unit Citation Award for his actions recovering an aircraft that had crashed in Swift Creek Reservoir in November 2011; and WHEREAS, Captain Tinsley was recognized with a Unit Citation Award for his actions while assisting other crew members in the rescue of a subject who had fallen out of a kayak during flood water conditions in May 2014; and 18-133 03/14/18 WHEREAS, Captain Tinsley was recognized with a Unit Citation Award for his actions during an intense house fire involving aggressive fire attack, search, and rescue efforts attempting to locate a trapped citizen in June 2014; and WHEREAS, Captain Tinsley was recognized with Unit Citation Award for his actions involving a male citizen suffering from a severe stab wound in May 2016. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Captain William "Mark" Tinsley, expresses the appreciation of all citizens for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 12.A.3.c. CAPTAIN MICHAEL A. HITE, FIRE AND EMERGENCY MEDICAL SERVICES DEPARTMENT On motion of Mr. Holland, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, Captain Michael A. Hite will retire from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on April 1, 2018, after faithfully serving the county and its citizens for over 28 years; and WHEREAS, Captain Hite attended Recruit School #22 in 1989, and has served the citizens in Chesterfield County for over 28 years in various assignments; and WHEREAS, Captain Hite served as a firefighter at the Manchester, Clover Hill, Bon Air and Ettrick Fire and EMS Stations; and WHEREAS, Captain Hite was promoted to lieutenant in 2003 and served at the Bon Air, Wagstaff and Courthouse Fire and EMS Stations; and WHEREAS, Captain Hite was promoted to captain in 2008 and served at the Centralia and Midlothian Fire and EMS Stations; and WHEREAS, Captain Hite was certified as an advanced life support provider for 26 years, and performed as a Rapid Sequence Paramedic; and WHEREAS, Captain Hite served as a member of the Central Virginia All Hazards Incident Management Team; and WHEREAS, Captain Hite served as a member of the Rapid Sequence Intubation Workgroup; and WHEREAS, Captain Hite served as a member of the Rural Water Supply and the New Tanker Workgroups; and WHEREAS, Captain Hite was recognized with a Unit Citation Award for the teamwork displayed during extrication 18-134 03/14/18 Ic F D efforts of three victims trapped in an overturned vehicle in 2006; and WHEREAS, Captain Hite received a Shining Knights Award in 2009 from the Virginia Commonwealth University Hospital for saving the life of a trauma patient. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Captain Michael A. Hite, expresses the appreciation of all citizens for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 12.A.3.d. THE LATE MRS. EDITH S. HARRIS, DEPARTMENT OF GENERAL SERVICES, BUILDINGS AND GROUNDS DIVISION On motion of Mr. Holland, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, Mrs. Edith S. Harris joined Chesterfield County in July 1995 as a part-time custodian in the Department of General Services, Buildings and Grounds Division; and WHEREAS, in November 1996, Mrs. Harris was promoted to a full-time custodian; and WHEREAS, Mrs. Harris worked cooperatively with the Buildings and Grounds staff and was a valued member of the team; and WHEREAS, Mrs. Harris promoted teamwork and encouraged co-workers to try new initiatives; and WHEREAS, Mrs. Harris contributed to the Buildings and Grounds Division by working to reach the division's goals; and WHEREAS, Mrs. Harris took pride in her work and showed respect for all people; and WHEREAS, Mrs. Harris established many positive relationships with her customers; and WHEREAS, Mrs. Harris ensured customer satisfaction by performing her duties in a timely manner; and WHEREAS, Mrs. Harris took the time to assist customers with their needs and concerns courteously, making each one feel important; and WHEREAS, Mrs. Harris was commended for successfully taking the leadership role in training special education students in the custodial field while performing her duties; and WHEREAS, Mrs. Harris taught Chesterfield County Public Schools' students many skills, increasing the opportunity for success in their future employment; and 18-135 03/14/18 WHEREAS, Mrs. Harris performed her duties and responsibilities in a professional manner and is missed by her fellow co-workers and customers. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mrs. Edith S. Harris, expresses the appreciation of all residents for her service to Chesterfield County, and extends appreciation for her dedicated service to the county. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 12.A.3.e. MR. ROY E. MANOLEY, JR., DEPARTMENT OF GENERAL SERVICES, FLEET MANAGEMENT DIVISION On motion of Mr. Holland, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, Mr. Roy E. Manoley, Jr. joined Chesterfield County as a fire equipment mechanic in the Fire Department in February 1992; and WHEREAS, in September 1992, Mr. Manoley transferred to the Department of General Services' Fleet Division as a vehicle mechanic; and WHEREAS, in 1993, Mr. Manoley received his Commercial Driver's License and State Inspection License; and WHEREAS, in 1999, Mr. Manoley was promoted to automotive maintenance supervisor in the Heavy Vehicle Shop; and WHEREAS, in 2001, Mr. Manoley transferred to a medium heavy truck technician; and WHEREAS, in 2004, Mr. Manoley completed Level One of the Automotive Technician Career Development Program; and WHEREAS, in 2006, Mr. Manoley completed Level Two of the Automotive Technician Career Development Program; and WHEREAS, in 2006, Mr. Manoley was reclassified to a fire apparatus technician; and WHEREAS, in 2008, Mr. Manoley's title changed to emergency vehicle technician; and WHEREAS, Mr. Manoley will be missed by his fellow co- workers and customers. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mr. Roy E. Manoley, Jr., expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18-136 03/14/18 P] It PE 12.A.3.f. MR. MICHAEL R. WEST, DEPARTMENT OF GENERAL SERVICES, CAPITAL PROJECTS DIVISION On motion of Mr. Holland, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, Mr. Michael R. West joined the Chesterfield County Department of General Services in the Construction Management Division in 1996 as a Construction Coordinator, later being reclassified to a Capital Projects Manager; and WHEREAS, in 1998, Mr. West graduated from Chesterfield County School of Total Quality and Continuous Improvement; and WHEREAS, Mr. West contributed to providing quality public facilities, which are a key component of making Chesterfield County a FIRST CHOICE community; and WHEREAS, Mr. West managed a wide range of construction, renovation, and major maintenance projects from conceptional planning through construction closeout; and WHEREAS, Mr. West ensured projects were designed and constructed in accordance with federal, state, and local laws, ordinances, regulations, codes, county standards, department needs, available budgets, and time schedules; and WHEREAS, Mr. West coordinated with county staff, contractors, consultants, vendors, and regulatory agencies for review and approval of plans and drawings, permit applications, and other regulatory reviews; and WHEREAS, Mr. West successfully managed the completion of many projects such as Fire Stations 18, 20 and 21, the Juvenile and Domestic Relations Courthouse, the Fire Logistics Warehouse and the Meadowdale and LaPrade Branch Libraries; and WHEREAS, Mr. West played a key role in the restoration and preservation of several county historic properties, including the 1917 Courthouse, Castlewood and Magnolia Grange; and WHEREAS, Mr. West participated in developing and improving many construction project standards and processes; and WHEREAS, Mr. West will be missed by his fellow co- workers and customers. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mr. Michael R. West, expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18-137 03/14/18 12.A.3.g. CORPORAL C. RUSSELL LUNSFORD, JR., POLICE DEPARTMENT On motion of Mr. Holland, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, Corporal C. Russell Lunsford, Jr. will retire from the Chesterfield County Police Department on April 1, 2018, after providing over 30 years of quality service to the residents of Chesterfield County; and WHEREAS, Corporal Lunsford has faithfully served the county in the capacity of Patrol Officer, Detective, Senior Police Officer, Master Police Officer, Career Police Officer and Corporal; and WHEREAS, during his tenure, Corporal Lunsford has also served as Field Training Officer, CAP Officer, General Instructor, Driver Training Instructor, Community Policing Officer, DCJS Crime Prevention Specialist, Primary EVOC Instructor, School Resource Officer and Desk Officer; and WHEREAS, Corporal Lunsford received an Achievement Award for his community policing efforts in applying problem - oriented policing techniques and coordinating resources from both county and businesses to provide the residents of Reporting Area 74 a safer neighborhood and enhancement of community pride; and WHEREAS, Corporal Lunsford and his fellow co-workers were recognized with a National Service Award for their selfless gift of service in assisting their brother and sister law enforcement officers and the citizens of Mississippi during a two-week deployment in the aftermath of Hurricane Katrina; and WHEREAS, Corporal Lunsford was the recipient of a Chief's Commendation Award for his diligent and untiring efforts that were instrumental in the apprehension of a breaking and entering and molestation suspect; and WHEREAS, Corporal Lunsford is recognized for his excellent communications and human relations skills, his strong work ethic and his teamwork, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County during his career; and WHEREAS, Corporal Lunsford has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Corporal Lunsford has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Lunsford's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Corporal C. Russell Lunsford, Jr. and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18-138 03/14/18 E PE It 12.A.3.h. LIEUTENANT COLONEL BRIAN C. SMITH, POLIC DEPARTMENT On motion of Mr. Holland, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, Lieutenant Colonel Brian C. Smith will retire from the Chesterfield County Police Department on April 1, 2018, after providing 30 years of faithful and outstanding service, including two years as the Deputy Chief of Police for Operations, to the residents of Chesterfield County; and WHEREAS, Lieutenant Colonel Smith's law enforcement career began in 1987 with the Chesterfield County Police Department's 14th Basic Academy; and he was promoted to sergeant in 1996, lieutenant in 2003, captain in 2011, major in 2014, and lieutenant colonel in 2015; and WHEREAS, Lieutenant Colonel Smith is a graduate of Virginia Commonwealth University with a Bachelor of Science degree (1987), a Post -Graduate Certificate in public safety (2006) , and a Master of Science in criminal justice (2006) ; the L. Douglas Wilder School of Government and Public Affairs (Public Safety Institute) in 2005; the Department of Criminal Justice Services General Instructors Course (2010); the Professional Executive Leadership School at the University of Richmond (2009); and the Ground Search and Rescue Coordinators School; and WHEREAS, during his assisted in overseeing within the 446 square m growing community of di` leading an agency that officers in 2017, with 6 Lieutenant Colonel Smith supervision in the Unif Investigations Division, the Community Services Information Services Di, tenure, Lieutenant Colonel Smith has all operational police functions .les of Chesterfield County and its arse residents, and has assisted in ias grown in sworn strength to 535 !6 full and part-time employees; and has provided leadership and direct irm Operations Bureau, the Criminal the Special Investigations Division, Division and the Planning and ision, and was the first sergeant assignees to the Mayor ease Section; ana WHEREAS, Lieutenant Colonel Smith has been recognized by the Chesterfield County Police Department with several commendations and awards, including a Life Saving Award for rescue breathing and CPR on a 15 -year-old lifeguard; two Unit Citations involving large-scale illegal drug distribution operations; two Chief's Commendations involving the investigation of illegal drugs; three Achievement Awards; one Meritorious Service Award; one Mothers Against Drunk Driving Award for aggressive DUI Enforcement; and the Attorney General's Award for outstanding Drug Officer of the Year; and WHEREAS, Lieutenant Colonel Smith participated in Chesterfield County's successful effort to earn the Virginia Department of Criminal Justice Services Certified Crime Prevention Community certification in 2014, which required the county to meet or exceed 12 state requirements by enhancing crime prevention programs and collaborating with the school system, the Chesterfield County Sheriff's Office, the Department of Social Services, and other community constituents; and 18-139 03/14/18 WHEREAS, Lieutenant Colonel Smith has been a field training officer, a general instructor, a breathalyzer operator, and a certified expert witness on drugs and drug distribution in the circuit court; has served on the Executive Board of SAFE, Inc.; and was instrumental in the development of "No -Body Homicide" training efforts within criminal investigations, which impacted two separate homicide investigations, later cleared by the arrest and successful prosecution of two offenders in Chesterfield County's first "no -body" homicide prosecutions; and WHEREAS, Lieutenant Colonel Smith promoted and facilitated the CADS server upgrades in 2012, the "FileOnQ" and Q1ikView programs, as well as the department's criminal justice information services requirements; and he was involved in expanding Neighborhood and Business Watch programs, increased National Night Out activities, and increased participation in the Teen, Citizens, and Senior Academies; and implemented the use of a Facebook page to enhance the county Animal Shelter's ability to promote adoptions and other community information; and WHEREAS, Lieutenant Colonel Smith oversaw facilitation of the department's medication take -back events and overall procedures, where law enforcement partnered with SAFE, Inc. and the Health Department for the orderly and secure collection of expired and unused medications; and he oversaw a complex, multi-year effort to remodel the department's headquarters facility to enhance employee and customer satisfaction by working closely with Capital Project Management, IST, Purchasing, and other consultants to meet upgraded and current building standards; and WHEREAS, Lieutenant Colonel Smith is leaving the Chesterfield County Police Department as a nationally recognized leader, committed to community members and the building of community partnerships, and Chesterfield County and the Board of Supervisors will miss his professional abilities, wise leadership, and expertise in criminal investigations and supervision. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Lieutenant Colonel Brian C. Smith, and extends on behalf of its members and the residents of Chesterfield County, appreciation for his many years of service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 12.A.4. SET DATE FOR PUBLIC HEARING TO CONSIDER THE PARKS AND RECREATION MASTER PLAN On motion of Mr. Holland, seconded by Mr. Winslow, the Board set a public hearing date of April 25, 2018, to consider approval of the Parks and Recreation Master Plan. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18-140 03/14/18 It 19 D 12.A.5. ACCEPTANCE OF PARCELS OF LAND ADJACENT TO REAMS ROAD FROM ME REAMS, LLC On motion of Mr. Holland, seconded by Mr. Winslow, the Board accepted the conveyance of two parcels of land containing a total of 0.472 acres adjacent to Reams Road from ME Reams, LLC and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 12.A.6. ACCEPTANCE OF STATE ROADS On motion of Mr. Holland, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Hallsley Section 16 Type Change to the Secondary System miles of State Highways: AAAI t i nn Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number • Cheverton Court, State Route Number 7971 From: Cheverton Lane, (Route 7970) To: The cul-de-sac, a distance of: 0.03 miles. Recordation Reference: Plat Book 233, Page 89 Right of Way width (feet) = 40 • Cheverton Lane, State Route Number 7970 From: Cheverton Court, (Route 7971) To: The cul-de-sac, a distance of: 0.04 miles. Recordation Reference: Plat Book 233, Page 89 Right of Way width (feet) = 44 18-141 03/14/18 • Cheverton Lane, State Route Number 7970 From: Old Castle Road, (Route 7897) To: Cheverton Court, (Route 7971), a distance of: 0.13 miles. Recordation Reference: Plat Book 233, Page 89 Right of Way width (feet) = 44 And, further, the Board adopted the following resolution: WHEREAS, the street described below is shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the street meets the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the street described below to the secondary system of state highways, pursuant to Section 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Hallsl Type Change to the Secondary Section 15 stem miles of State Hi Addition Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number • Old Castle Road, State Route Number 7897 From: 0.01 miles east of Colwyn Bay Drive, (Route 7789) To: 0.25 miles southeast of Colwyn Bay Drive, (Route 7789), a distance of: 0.24 miles. Recordation Reference: Plat Book 233, Page 86 Right of Way width (feet) = 44 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements. 18-142 03/14/18 IR 14 AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Newmarket Section 1 Type Change to the Secondary System miles of State Highways: Addition Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number • Amethyst Drive, State Route Number 7972 From: Otterdale Road, (Route 667) To: Apperly Terrace, (Route 7974), a distance of: 0.07 miles. Recordation Reference: Plat Book 233, Page 9 Right of Way width (feet) = 50 • Adelay Drive, State Route Number 7978 From: Amethyst Drive, (Route 7972) To: The End of Maintenance, a distance of: 0.03 miles. Recordation Reference: Plat Book 233, Page 9 Right of Way width (feet) = 40 • Willowmore Drive, State Route Number 7973 From: Amethyst Drive, (Route 7972) To: Prenoman Lane, (Route 7977), a distance of: 0.11 miles. Recordation Reference: Plat Book 233, Page 9 Right of Way width (feet) = 40 • Avada Drive, State Route Number 7976 From: Amethyst Drive, (Route 7972) To: The End of Maintenance, a distance of: 0.03 miles. Recordation Reference: Plat Book 233, Page 9 Right of Way width (feet) = 40 • Amethyst Drive, State Route Number 7972 From: Carindale Drive, (Route 7975) To: Avadan Drive, (Route 7976), a distance of: 0.10 miles. Recordation Reference: Plat Book 233, Page 9 Right of Way width (feet) = 50 • Amethyst Drive, State Route Number 7972 From: Avadan Drive, (Route 7976) To: Willowmore Drive, (Route 7973), a distance of: 0.11 miles. Recordation Reference: Plat Book 233, Page 9 Right of Way width (feet) = 50 • Prenoman Lane, State Route Number 7977 From: Willowmore Drive, (Route 7973) To: The cul-de-sac, a distance of: 0.05 miles. Recordation Reference: Plat Book 233, Page 9 Right of Way width (feet) = 40 • Amethyst Drive, State Route Number 7972 From: Apperly Terrace, (Route 7974) To: Carindale Drive, (Route 7975), a distance of: 0.06 miles. Recordation Reference: Plat Book 233, Page 9 Right of Way width (feet) = 50 18-143 03/14/18 • Apperly Terrace, State Route Number 7974 From: Amethyst Drive, Route 7972) To: The End of Maintenance, a distance of: 0.02 miles. Recordation Reference: Plat Book 233, Page 9 Right of Way width (feet) = 40 • Willowmore Drive, State Route Number 7973 From: Amethyst Drive, (Route 7972) To: The End of Maintenance, a distance of: 0.03 miles. Recordation Reference: Plat Book 233, Page 9 Right of Way width (feet) = 40 • Willowmore Drive, State Route Number 7973 From: Prenoman Lane, (Route 7977) To: The cul-de-sac, a distance of: 0.05 miles. Recordation Reference: Plat Book 233, Page 9 Right of Way width (feet) = 40 • Prenoman Lane, State Route Number 7977 From: Willowmore Drive, (Route 7973) To: The End of Maintenance, a distance of: 0.03 miles. Recordation Reference: Plat Book 233, Page 9 Right of Way width (feet) = 40 • Carindale Drive, State Route Number 7975 From: Amethyst Drive, (Route 7972) To: The End of Maintenance, a distance of: 0.03 miles. Recordation Reference: Plat Book 233, Page 9 Right of Way width (feet) = 40 Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 12.A.7. STREETLIGHT COST APPROVAL ON BLACK HEATH ROAD AND TRANSFER OF MIDLOTHIAN DISTRICT IMPROVEMENT FUNDS TO STREETLIGHTS TO FUND THE PROJECT On motion of Mr. Holland, seconded by Mr. Winslow, the Board approved the following streetlight installation in the Midlothian District and authorized the transfer of District Improvement Funds to Streetlights to fund this project: • In the Ayrshire subdivision In the vicinity of 1506 Black Heath Road Cost to install streetlight: $631.98 Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 12.A.8. AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT AND CHANGE ORDERS FOR THE ROBIOUS ROAD (COUNTY LINE TO ROBIOUS FOREST WAY) WIDENING PROJECT On motion of Mr. Holland, seconded by Mr. Winslow, the Board authorized the Procurement Director to award a construction contract to Branscome, Inc. in the amount of $4,571,165; and execute all necessary change orders, up to the full amount budgeted, for the Robious Road (County Line to Robious Forest Way) Widening Project. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18-144 03/14/18 It A 13. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS Mr. Freddy Boisseau expressed concerns relative to the Chesterfield Economic Development Authority. Ms. Julie Ranson expressed her objections relative to the proposed Matoaca rezoning case, specifically the project's placement, lack of communication and transparency, potential cost and uncertainty of advertised benefits. Ms. Linda Gagliardo expressed concerns relative to the proposed Matoaca rezoning case and the allowance of heavy industrial zoning adjacent to residential or proposed residential areas. 14. DEFERRED ITEMS There were no Deferred Items at this time. 15. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE FOLLOWING ORDER: - WITHDRAWALS/DEFERRALS - CASES WHERE THE APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO OPPOSITION - CASES WHERE THE APPLICANT DOES NOT ACCEPT THE RECOMMENDATION AND/OR THERE IS PUBLIC OPPOSITION WILL BE HEARD AT SECTION 17 1 AGTTnA1 14 In Matoaca Magisterial District, Austin Barnes and Danielle L Barnes request conditional use to permit a business (group fitness training) incidental to a dwelling and a conditional use planned development for exceptions to ordinance requirements relative to signage plus an amendment of zoning district map in an Agricultural (A) District on 6.2 acres fronting 30 feet on the south line of Winterpock Road, 1,850 feet west of Ranger Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for rural residential agricultural use. Tax ID 718-651-9193. Mr. Andy Gillies presented a summary of Case 18SN0613 and stated both the Planning Commission and staff recommended approval, subject to the conditions. Ms. Danielle Barnes accepted the conditions. Ms. Jaeckle called for public comment. There being no one to speak to the issue, the public hearing was closed. Mr. Elswick recommended extending the time limitation from three years to six years. Mr. Elswick then made a motion, seconded by Mr. Winslow, for the Board to approve Case 18SN0613, subject to the following conditions: 18-145 03/14/18 Use. This Conditional Use approval shall be granted to and for Austin and Danielle Barnes, exclusively, and shall not be transferable or run with the land. (P) 2. Use Limitation. This Conditional Use approval shall be for the operation of a business (fitness training and nutrition coaching) with group instruction, incidental to a dwelling. The use shall be limited to indoor activities within the garage area attached to the existing dwelling as depicted on Exhibit B. (P) 3. Time Limitation. This Conditional Use approval shall be granted for a period not to exceed six (6) years from the date of approval. (P) 4. Hours of Operation. Hours of operation shall be limited to the following: a. 5:30 a.m. - 2:30 p.m., 6:00 p.m. - 7:00 p.m.; b. There shall be no operation of the use on Saturday or Sunday. (P) 5. Expansion of Use. No new building construction shall be permitted to accommodate this use. (P) 6. Employees. Only one (1) additional employee, other than the applicants, shall be permitted to work on the premises during the hours of operation. (P) 7. Group Instruction. No more than three (3) clients shall be on the premises at any one time between 5:30 a.m. and 9:00 a.m. Furthermore, no more than six (6) clients shall be permitted on the property at any one time between the hours of 9:00 a.m. and 2:30 p.m., and 6:00 p.m. and 7:00 p.m. (P) 8. Signage. One (1) sign, not exceeding 2.7 square feet in area, shall be installed along Winterpock Road at the entrance to the existing driveway to identify the applicant's residence and direct clients to the property, as shown on Exhibits A & B. (P) 9. Parking. No more than eight (8) vehicles, other than the applicants, shall be parked on the premises at any one time. Parking for these vehicles shall be restricted to the area designated on Exhibit B. (P) Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 1Qcun9an In Clover Hill Magisterial District, Randolph & Roslyn Shively request conditional use planned development to permit exceptions to ordinance requirements relative to the size of accessory structures and amendment of zoning district map in a Residential (R-9) District on 6.4 acres fronting 700 feet on the west line of Newbys Bridge Road, 1,100 feet south of Kemwood Drive. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential 18-146 03/14/18 It A A II use (maximum of 2.0 to 4.0 dwellings per acre). Tax IDs 760-688-2647, 4652, and 5461. Mr. Gillies presented a summary of Case 18SN0630 and stated both the Planning Commission and staff recommended approval, subject to the conditions. Mr. Randolph Shively accepted the conditions. Ms. Jaeckle called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Winslow, seconded by Ms. Haley, the Board approved Case 18SN0630, subject to the following conditions: 1. Any further improvements or other accessory structures shall meet Ordinance requirements. (P) 2. The gross square footage of all accessory structures on the lot shall not exceed 4,990 square feet. (P) Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 1 DOWMACd In Dale Magisterial District, Ramzi and Soha Ramadan request conditional use to permit a family day care home and amendment of zoning district map in a Residential (R-9) District on 0.2 acre known as 6618 Regal Grove Drive. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (maximum of 2.0 to 4.0 dwelling per acre). Tax ID 768-683-6062. Mr. Gillies presented a summary of Case 18SN0664 and stated both the Planning Commission and staff recommended approval, subject to the conditions. Ms. Francesca Foster, representing the applicant, accepted the conditions. Ms. Jaeckle called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Holland, seconded by Mr. Winslow, the Board approved Case 18SN0664, subject to the following conditions: 1. Non -Transferable Ownership: This conditional use approval shall be granted to and for Franchesca Simone Foster and Ramzi Ramadan, exclusively, and shall not be transferable, nor run with the land. (P) 2. Expansion of Use: There shall be no exterior additions or alterations to the existing structure to accommodate this use. (P) 18-147 03/14/18 3. Signage: There shall be no signs permitted to identify this use. (P) 4. Number of Children: This conditional use approval shall be limited to providing care, protection, and guidance to a maximum of twelve (12) children, other than the applicant's own children or any children that reside in the home, at any one time. (P) 5. Hours of Operation: Hours and days of operation shall be limited to Monday through Friday from 6:30 a.m. to 6 p.m. There shall be no Saturday or Sunday operation of this use. (P) 6. Time Limitation: This conditional use approval shall be granted for a period not to exceed f ive ( 5 ) years from the date of approval. (P) 7. Fenced Outdoor Play Areas: Any outdoor play area and/or recreational equipment utilized by the family day-care home shall be located in the side or rear yard of the property. Outdoor play and/or recreational equipment areas shall have perimeter fencing of at least four feet in height, installed and maintained around the equipment or play area. All equipment for outdoor play areas shall be located no closer than fifteen (15) feet from the side or rear property lines. (P) 8. Employees: No more than one (1) employee shall be permitted to work on the premises other than family member employees that live on the premises. (P) Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 1 QcunAAQ In Matoaca Magisterial District, JFB Richmond Investments LLC requests amendment of zoning approval (Case 16SN0554) to amend cash proffers and amendment of zoning district map in a Residential Multi -Family (R -MF) District on 13.7 acres located 740 feet along the east line of North Spring Run Road, 625 feet south of Hull Street Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Medium -High Density Residential use (minimum of 4.0 to 8.0 dwellings per acre). Tax ID 725-670-9868. Mr. Gillies presented a summary of Case 18SN0669 and stated both the Planning Commission and staff recommended approval and acceptance of the proffered conditions. The applicant was not present. Mr. Gillies stated staff had not been in contact with the applicant; however, he noted the applicant agreed with the proffered conditions. Mr. Elswick asked staff to reach out to the applicant's representative. Ms. Jaeckle closed the public hearing. 18-148 03/14/18 PC A 14 18SN0709 In Midlothian Magisterial District, Rebkee Partners Westchester II LLC requests amendment of zoning approval (Case 06SN0191) to permit multi -family residential uses and amendment of zoning district map in an General Industrial (I- 2) District on 15.4 acres fronting 730 feet along the north line of City View Drive and 450 feet along the west line of Watkins Center Parkway. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Regional Mixed use. Tax ID 715-712-3410. Mr. Gillies presented a summary of Case 18SN0709 and stated both the Planning Commission and staff recommended approval and acceptance of the proffered conditions. Mr. Andy Scherzer, representing the applicant, accepted the recommendation. In response to Mr. Mincks' question, Mr. Scherzer stated he believes the conditions proffered are reasonable under state law. Ms. Jaeckle called for public comment. Ms. Susan Geist inquired if any new schools are planned to be built in the Midlothian District. In response to Ms. Geist's question, Ms. Jaeckle stated a new elementary school is planned to be opened this spring to add capacity to that area. She further stated the middle and high school are currently under capacity. Ms. Haley reiterated Ms. Jaeckle's remarks and stated the project is being built with the intention of creating a market that does not exist currently for the millennial generation. She noted the development is not intended to be family-oriented, but for singles or those in a transient period. There being no one else to speak to the issue, the public hearing was closed. On motion of Ms. Haley, seconded by Mr. Holland, the Board approved Case 18SN0709 and accepted the following proffered conditions: With the approval of this request, Item I.0 of the Textual Statement, dated February 17, 2006, of Case 06SN0191 shall be amended as outlined in the attached Textual Statement. An additional item shall be added to Section II of the Textual Statement for the "Project Site" located on Tax ID 715-712- 3410. All other conditions of Case 06SN0191 shall remain in force and effect. An exhibit titled "Westchester Multi -Family Architectural Site Plan", prepared by 2PA - Poole & Poole Architecture, dated February 14, 2018, has been added to the application for illustrative purposes only and has not been proffered in the subsequent proffered conditions. The applicant hereby offers the conditions: 18-149 following proffered 03/14/18 1. Master Plan. The Textural Statement last revised February 15, 2018, shall be considered the Master Plan. (P) 2. Utilities. Public water and wastewater systems shall be used. At such time that sewer is extended for the "Project Site", the developer will cooperate with the Chesterfield County Utilities Department to reasonably maximize the depth and slope capacity of the proposed sanitary sewer extension. An extension serving the adjacent property, located on Tax ID 714-711-2160, shall be provided. (U) 3. Recreational Uses. A pool and minimum 5,000 square foot clubhouse/amenity area, which shall include interior and exterior gathering spaces, cafe area, fitness center, and other uses to primarily serve the residents, shall be provided and generally located within a residential building in the center of the development. The clubhouse/amenity area shall be completed prior to the first certificate of occupancy for any dwelling unit on the Property. A walking trail, a dog park, landscaped areas, gathering areas, benches, and plantings shall be provided. Other similar recreational uses and pedestrian elements shall be permitted. Pedestrian scale amenities shall be developed concurrent with the phase of development that the amenities are intended to serve. (P) 4. Special Focus Feature. A special focus architectural feature and/or entry feature shall be provided in the residential building where the clubhouse will be located to provide a visual focal point for the development. The Planning Department shall approve the entry feature and/or architectural feature at time of plans review. (P and BI) 5. Unit Types. The dwelling units shall be limited to studio, one (1) and two (2) bedroom units. (P and BI) 6. Pedestrian Connectivity. The development shall provide sidewalks, crosswalks, street trees and green spaces to create pedestrian corridors, including a north/south passage. Sidewalks shall be provided throughout the development to connect the apartments and retail/restaurant uses within the "Project Site" and connect with the existing sidewalks currently located along City View Drive creating a sense of place and connectivity for the residents. (P) 7. Access Easement. If required at the time of site plan review, a vehicular and/or pedestrian access easement shall be recorded to the northern property line. (P) 8. Foundation Planting. Foundation planting shall generally be provided along all building facades. Foundation planting beds shall be a minimum of 4 feet wide measured from the building foundation. Planting beds shall be 18-150 03/14/18 It It F A 21 defined with a trenched edge or suitable landscape edging material. Planting beds shall include medium shrubs spaced a maximum of four (4) feet apart. Building corners shall be visually softened with vertical accent shrubs 4-5 feet in height at the time of planting or small evergreen trees 6-8 feet in height at the time of planting. (P) 9. Mechanical Unit Screening. Any mechanical units shall be ground mounted or roof mounted. Any mechanical units that are ground mounted shall be screened with landscaping, a masonry wall to match the masonry on the buildings, or a low maintenance material fence designed to complement the architecture. Screening shall be designed so as to block such mechanical units from view by persons on any public streets. The specific method of screening shall be approved at the time of plan review. (P and BI) Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18SN0669 In Matoaca Magisterial District, JFB Richmond Investments LLC requests amendment of zoning approval (Case 16SN0554) to amend cash proffers and amendment of zoning district map in a Residential Multi -Family (R -MF) District on 13.7 acres located 740 feet along the east line of North Spring Run Road, 625 feet south of Hull Street Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Medium -High Density Residential use (minimum of 4.0 to 8.0 dwellings per acre). Tax ID 725-670-9868. Mr. Gillies staff was able to contact the attorney representing the applicant and was provided, in writing, acceptance of the proffered conditions. In response to Mr. Mincks' question, Mr. Gillies stated the applicant's representative believes the conditions proffered are reasonable under state law. On motion of Mr. Elswick, seconded by Mr. Holland, the Board approved Case 18SN0669 and accepted the following proffered conditions: 1. Proffer 7 of Case 16SN0554 shall be amended so that it now reads as follows: Road Cash Proffer. For each dwelling unit, the applicant, sub -divider, or assignee(s) shall pay $2,914 per dwelling unit to the County of Chesterfield for road improvements within the service district for the property. Each payment shall be made prior to the issuance of a building permit for a dwelling unit unless state law modifies the timing of the payment. (B & M & T) 18-151 03/14/18 2. The following proffers shall be added to Case 16SNO554: a. Heating, ventilation and air conditioning (HVAC) units and whole house generators shall initially be screened from view of public roads by landscaping or low maintenance material, such as an opaque fence or wall, as approved by the Planning Department. b. Any dry or underground stormwater facility shall be designed to allow its use as an amenity feature to be improved with one or more of the following: benches, gathering areas; pedestrian trails or walkways, or as other features approved at the time of site plan approval, all subject to approval of the Departments of Planning and Environmental Engineering. c. There shall be at least one pedestrian connection made between the pedestrian areas internal to the site and the sidewalk along Spring Run Road. d. Foundation planting is required along the entire front facade of all buildings for the multi -family building and along the front facade of all single family units, and shall extend along all sides of such units facing a street. Foundation planting beds shall be a minimum of four (4) feet wide from the adjoining foundation. Planting beds shall be defined with a trenched edge or suitable landscape edging material. Planting beds shall include medium shrubs and may include spreading groundcovers. Any single family unit building corners shall be visually softened with vertical accent shrubs (41- 51) or small evergreen trees (6'-81) at the time of planting. (P) Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 17RN09n4 In Bermuda Magisterial District, Faye B. Whitlock requests conditional use to permit the parking and storage of a recreational vehicle outside the rear yard and amendment of zoning district map in a Residential (R-7) District on 0.3 acre known as 3907 Ivyridge Drive. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Residential use (2.5 dwelling per acre or less) . Tax ID 793- 653-3572. Mr. Andy Gillies presented a summary of Case 17SNO604 and stated the Planning Commission recommended approval; however, staff recommended denial because the parking location has sustainable visual impact on adjoining neighbors and the streetscape; no screening measures can be installed on the property to mitigate visual impact; and alternative parking location is available. Mr. Christopher Greenwell stated he has been parking a recreational vehicle on the property since late 2013. He 18-152 03/14/18 It A noted several neighbors are in support of the conditional use and he accepts the conditions. Ms. Jaeckle called for public comment. There being no one to speak to the issue, the public hearing was closed. Ms. Jaeckle commended Mr. Greenwell for working with staff to include conditions that mitigate the visibility of the recreational vehicle. She stated by locating the vehicle to the rear of the property, the use restrictions for parking and storage of the vehicle would be achieved. Ms. Jaeckle then made a motion, seconded by Mr. Holland, for the Board to approve Case 17SN0604, subject to the conditions. Mr. Winslow inquired about the location of the vehicle. Mr. Greenwell described the alternative parking and storage location. Ms. Jaeckle called for a vote on her motion, seconded by Mr. Holland, for the Board to approve Case 17SN0604, subject to the following conditions: 1. Non -Transferable Ownership. This Conditional Use approval shall be granted exclusively to Faye B. Whitlock, and shall not be transferable nor run with the land. (P) 2. Use. This Conditional Use approval shall be for the parking of one (1) recreational vehicle having no more than two (2) axels and no greater than forty (40) feet in length. (P) 3. Location of Recreational Vehicle. The recreational vehicle shall be parked within the side yard, as shown on Exhibit A. The parked recreational vehicle shall be setback a minimum of one-half (0.5) foot from the side property line and 17 feet behind the front wall of the garage on the existing dwelling. (P) 4. Screening. A six (6) -foot tall fence and gate shall be constructed across the driveway and along the left side property line for the entire length of the vehicle in accordance with Exhibit A. (P) Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 1RgwnASS In Bermuda Magisterial District, Don C. Vance requests amendment of zoning approval (Case 89SN0267) relative to the use of public wastewater system, and an exception to Section 18-60 of the utility ordinance requiring connection for public water and wastewater systems and amendment of zoning district map in a Residential (R-12) District on 12.2 acres fronting 750 feet on the east line of Branders Bridge Road, 370 feet north of Laura Road. Density will be controlled by zoning conditions or Ordinance standards. The Comprehensive 18-153 03/14/18 Plan suggests the property is appropriate for Suburban Residential II use (maximum of 2.0 to 4.0 dwellings per acre). Tax ID 794-628-8386. Mr. Gillies presented a summary of Case 18SNO655 and stated the Planning Commission recommended approval; however, staff recommended denial because there is no topographic or capacity limitations that would prevent connection to the public wastewater system; the request adversely impacts the extension of the public wastewater system to area properties; and the request adversely affects achieving the highest and best land use suggested by the Comprehensive Plan. Ms. Jaeckle noted the applicant was not present; however, written acceptance of the proffered conditions from the applicant was received by staff. Ms. Jaeckle called for public comment. There being no one to speak to the issue, the public hearing was closed. Ms. Jaeckle stated subdivision of the subject property into two single-family lots is planned. She further stated public wastewater is not immediately available and would require expensive construction improvements for an off-site wastewater line. Ms. Jaeckle then made a motion, seconded by Mr. Winslow, for the Board to approve Case 18SN0655, subject to the conditions: Mr. Winslow noted wetlands run through the property. Ms. Jaeckle called for a vote on her motion, seconded by Mr. Winslow, for the Board to approve Case 18SN0655, subject to the following conditions: 1. Utility Exception: The exception to the use of public water and wastewater service shall only apply to the two lots currently proposed as shown on the Conceptual Plan contained within this report and for the property currently identified as 17241 Branders Bridge Road (Tax ID# 794-628-8386) containing approximately 12.2 acres. Any future subdivisions to create additional lots for residential use, to include family subdivisions, will require additional requests for exception(s) from the requirement to connect to public water and public wastewater if such connection is still required by code. (U) 2. Utility Easements. The applicant shall provide and dedicate permanent public water easements and temporary construction easements in locations acceptable to the Utilities Department to accommodate the future extension of the public water system. Such easements shall be shown and dedicated on the subdivision plat. (U) Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18-154 03/14/18 It F ON 21 A 16. PUBLIC HEARINGS 16.A. TO CONSIDER A REQUEST FROM 6801 WOOLRIDGE ROAD MOSELEY, L.P. TO QUITCLAIM A PARCEL OF COUNTY PROPERTY ADJACENT TO GREAT FALLS CIRCLE Mr. John Harmon stated this date and time has been advertised for the Board to consider a request from 6801 Woolridge Road Moseley, L.P. to quitclaim a parcel of county property adjacent to Great Falls Circle. Ms. Jaeckle called for public comment. There being no one to address the issue, the public comment was closed. On motion of Mr. Winslow, seconded by Ms. Haley, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute a deed to quitclaim a 0.007 - acre parcel of county property adjacent to Great Falls Circle. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. Mr. Winslow recognized a group of Boy Scouts who were in the audience. 17. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS There were no remaining manufactured home permits and zoning requests at this time. 18. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDU LED MATTERS There were no requests to address the Board at this time. 19. ADJOURNMENT On motion of Mr. Winslow, seconded by Ms. Haley, the Board adjourned at 7:29 p.m. to March 28, 2018, for a work session in Room 502 at the County Administration Building. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. Joseph P. Casey Dorothy A. Jae Ale County Administrat r Chairman 18-155 03/14/18 It R