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03/28/2018 MinutesBOARD OF SUPERVISORS MINUTES March 28, 2018 Supervisors in Attendance: Ms. Dorothy A. Jaeckle, Chair Ms. Leslie A. T. Haley, Vice Chair Mr. Christopher M. Winslow Mr. James M. Holland Mr. Stephen A. Elswick Dr. Joseph P. Casey County Administrator Ms. Jaeckle called the meeting to order at 3:00 p.m. 1. APPROVAL OF MINUTES FOR MARCH 14, 2018 On motion of Mr. Winslow, seconded by Ms. Haley, the Board approved the minutes of the March 14, 2018, as submitted. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 2. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS, DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION There were no requests to postpone agenda items, additions, deletions or changes in the order of presentation. 3. WORK SESSIONS 3.A. EVERY DAY EXCELLENCE - INFORMATION SYSTEMS TECHNOLOGY DEPARTMENT Dr. Casey recognized Mr. Joe Pugh, Deputy Chief Information Officer, and members of the IST Department who found an innovative way to continue conducting business and keep a project on schedule during an adverse weather event. 3.B. COUNTY ADMINISTRATOR'S PROPOSED FY2019 BUDGET TOPICS - WORKLOAD/COMPENSATION/FOLLOW-UP Ms. Mary Martin Selby, Director of Human Services, provided an update to the Board of Supervisors regarding 2017 Employee Engagement Survey highlights; exit interview data; the part- time staffing model; and employee compensation and benefits. She stated every three years, the county deploys an organization -wide employee engagement survey. She further stated studies show that employees who feel engaged in their workplace and enabled to do their jobs are more likely to stay with the organization. She noted the overall 2017 survey score was 71.1 percent as compared to the 2014 overall favorable score of 67 percent. She stated from the high scoring questions, employees believe the county provides quality services and customer service is exceptional. She 18-156 03/28/18 further stated the low scoring questions included compensation, benefits and workload/staffing concerns. She stated in addition to looking at what the current workforce is communicating, attention is also paid to what exiting employees are saying regarding their tenure with the county. She then reviewed employees approaching eligibility for retirement. She stated a drain on institutional knowledge is created when so many long-time employees leave the organization; therefore, knowledge transfer and talent management are so important in the county. She further stated the county has been fortunate over the years to complement its full-time workforce with part-time staff and in some instances, volunteers. She stated the part-time turnover rate was substantially higher that the full-time turnover rate over the last two completed fiscal years. Discussion ensued relative to total part-time workforce turnover. Mr. Winslow inquired about the decrease in Mental Health part-time separations. Ms. Selby continued her presentation by stating departments believe it is important that the full-time/part-time ratio problem should be solved before investing in more benefits eligible positions. Discussion ensued relative to the retainment of non -benefits eligible library staff. Ms. Selby continued her presentation by stating in light of how full-time employees are feeling about high workloads and the part-time workforce no longer being a sustainable solution, strategies need to be developed to increase the numbers of full-time staff where appropriate. In addition to paying attention to the workload/ staffing needs, she stated remaining competitive on the compensation front is also important. She then reviewed a five-year trend for merit increases in the region. Regarding healthcare, she stated although the cost of healthcare in Chesterfield has been in the same general range as neighboring localities, Chesterfield remains higher. She noted a merit increase of more than 2 percent would help off -set the continuing rise in healthcare costs for county employees. In response to Mr. Elswick's question, Ms. Selby stated healthcare utilization for county employees does not exceed counterparts; however, Henrico and Hanover have been self- funded longer than Chesterfield and are able to accumulate a reserve for healthcare costs. Dr. Casey reiterated Ms. Selby's remarks and elaborated on healthcare reserve funding for Chesterfield County and the differentials of benefits/utilization. Ms. Selby continued her presentation by highlighting 2019 healthcare annual increase/proposed merit increase scenarios for county employees, specifically the break-even point where a merit covers the family coverage increase. Discussion ensued relative to proposed merit increases and the relation to employee family healthcare coverage. Mr. Matt Harris highlighted various follow-up items discussed 18-157 03/28/18 K A at the March 14 work session. He stated there is an ongoing discussion regarding staffing levels in the Chesterfield Commonwealth's Attorney's Office, the number of Compensation Board recommended attorney positions that are not funded by the state; and how that situation can be remedied in the coming weeks and months. Discussion ensued relative to alleviating the shortage of attorney positions not funded by the Commonwealth. Ms. Meghan Coates, Director and Budget and Management, and Mr. Harris also highlighted follow-up items discussed at the March 14 work session, specifically the Sheriff's office utilization of their inmate workforce; Police vehicle replacement and county personal computer replacement. Discussion ensued relative to the utilization of the Sheriff' s Office workforce for grounds maintenance at school sites and Police vehicle replacement. Mr. Elswick asked staff to provide Board members with details of the Sheriff's vehicle replacement/reserve schedule. Ms. Jaeckle extended her condolences to the Sheriff's Office for their recent and sudden loss of Earl Mallory and Michael Mallory. Discussion ensued relative to the county's personal computer replacement cycle. Regarding reports from community meetings, Ms. Coates stated district meetings regarding the budget were well attended and generated positive feedback. She noted citizens voiced their support for the investment in core services, specifically public safety and education. She stated there were additional requests for investments in infrastructure and capital, particularly the Jefferson Davis Corridor. Mr. Elswick expressed his appreciation to the Budget and Management Department and other departments for their hard work and involvement in community meetings. In response to Mr. Holland's questions, Mr. Harris stated the five-year plan has shown the continued incremental approach has been very successful regarding public safety career development. 3.C. NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Mr. Gib Sloan, Bermuda Planning Commissioner, accompanied by Mr. Jimmy Bowling, Senior Planner, provided an update to the Board of Supervisors regarding the Northern Jefferson Davis Special Area Plan. Mr. Sloan stated a volunteer steering committee made up of individuals from the public and private sector would be tasked with overseeing implementation of recommended actions. In response to Mr. Holland's question, Mr. Sloan stated 12 members are projected to represent the Steering Committee. He further stated the purpose of the committee is to gather feedback from workgroups and execute planning. 18-158 03/28/18 Mr. Bowling began the presentation by stating the Northern Jefferson Davis Special Area Plan includes about 13.5 square miles of the county and is centered on an 8.5 -mile section of Jefferson Davis Highway, which joins the area's many and diverse neighborhoods, businesses, and industries. He further stated Jefferson Davis Highway is one of the county's oldest and most important highways, where some of the county's first modern subdivisions developed, as well as many of the county's major industries. He then reviewed the concepts embodied in the Northern Jefferson Davis Special Area Plan which include stabilization and improvement of existing neighborhoods; marketing the community as a great place in which to live, work, raise a family, visit, and invest in the future; building a system of pedestrian and bicycling improvements along Jefferson Davis Highway, along area stream corridors, and within neighborhoods; enhancing gateway areas, which provide visitors with their first impressions of the community; relocation of commercial uses that serve primarily customers outside the community from nearby neighborhoods, and encourage new neighborhood commercial uses near neighborhoods; improving the appearance and function of Jefferson Davis Highway as a transportation corridor, a neighborhood `Main Street', and a community asset; providing services within the community to support residents and employees locally; promoting a sense of place by creating mixed use, walkable neighborhoods; creating a new downtown as the center of community activity and vibrancy; continuing to increase the area's potential for new economic development; and supporting community leadership in implementing the Plan. Regarding transportation, he stated the plan recommends improvements to the transportation network that will improve mobility, and explore multi -modal options. Discussion ensued relative to the proposal of bus rapid transit service along Jefferson Davis Highway. Mr. Elswick inquired about data relative to density along the 8.5 -mile Jefferson Davis Corridor from the city limits to Old Bermuda Hundred Road and results of the Virginia Department of Rail and Public Transportation study. Mr. Bowling continued his presentation by stating expanding health, social, and educational services close to area residents would benefit the community by giving residents access to services nearby instead of having to leave the community to seek services elsewhere. He further stated the ongoing interest and efforts of area residents, businesses, and organizations are, and will continue to be, essential to the future revitalization of the community. He then reviewed the goal, vision and concept of the plan. Ms. Jaeckle recommended having the Steering Committee address the issue of public water and wastewater in older neighborhoods along Jefferson Davis Highway. 18-159 03/28/18 PE W Mr. Bowling concluded his presentation by stating once the Plan is adopted, several items will be prepared for quick implementation, to include the initiation of the Steering Committee to help oversee implementation; ordinances to codify new design standards for new development and redevelopment; and incentives and policies to aid in encouraging revitalization. He further stated it is anticipated that implementation items can be brought forward to the Planning Commission to review at a work session within 30 days of adoption of the Plan. Mr. Holland inquired about possible renovations of Bensley Elementary School, impacts to area motels/trailer parks and the addition of sidewalks along Jefferson Davis Highway. Discussion ensued relative to the Northern Jefferson Davis Special Area Plan implementation of infrastructure. Mr. Elswick reiterated Ms. Jaeckle's request for infrastructure implementation and his request for information regarding density along the 8.5 -mile Jefferson Davis Corridor from the city limits to Old Bermuda Hundred Road, broken down into intervals. Discussion ensued relative to the anticipation of a staff person becoming transit coordinator as well as funding for the Northern Jefferson Davis Special Area Plan as well as future special area plans. Mr. Sloan stated the Steering Committee will implement the Northern Jefferson Davis Special Area Plan and report back to the Board of Supervisors regarding the plan's implementation on a specified time schedule. 3.D. COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME PARTNERSHIP ANNUAL PLAN Mr. Kirk Turner, Director of Community Enhancement, accompanied by Ms. Laura Lafayette, chair of the Maggie Walker Community Land Trust, Ms. Karen Stanley, chief executive officer for CARITAS, and Ms. Lynne McAteer, vice president of planning and evaluations for the Better Housing Coalition, provided a comprehensive review of the proposed FY2019 CDBG and HOME Grant Annual Action Plan, as well as specific, programmatic changes in their respective areas of service. Mr. Turner stated the plan budgeted $2,005,000 in total CDBG spending and $376,500 in total HOME spending, prior to federal allocation of funds. Ms. Lafayette stated the Maggie Walker Community Land Trust is a nonprofit organization that seeks to develop and maintain permanently affordable homeownership opportunities for low and moderate -income households. She further stated using the Community Land Trust (CLT) model, the Maggie Walker Community Land Trust creates single-family homes that are sold to qualified buyers while retaining ownership of the land beneath the houses. She stated when a homeowner sells, the CLT and the homeowner "share" the equity created by the increase in market value. She further stated the CLT's share stays in the house and .is not added to the sales price. She noted this keeps the home affordable to future qualified homebuyers. She stated the Maggie Walker CLT is committed to providing perpetually affordable homes to families with modest incomes throughout Richmond's neighborhoods. 18-160 03/28/18 Ms. Stanley stated CARITAS helps the most vulnerable individuals break the cycles of homelessness and addiction to reclaim their dignity. She further stated The Healing Place for Women plans to begin construction this summer and is a residential recovery facility that provides a pathway to recovery for women struggling with drug and alcohol addiction. She stated the long-term recovery program provides services regardless of a client's financial situation. She further stated women with major addiction problems and no resources can get the help that they need instead of being on the street or incarcerated. Discussion ensued relative to the possibility of the women in the county's opioid recovery program residing at the Healing Place. Mr. Holland commended Ms. Stanley for the regional initiative. Ms. McAteer. stated the Better Housing Coalition is the Richmond region's largest nonprofit community development corporation that creates high-quality homes for residents of modest means and empowers them with programs and tools to help them reach their fullest potential, at all stages of life. Regarding Market Square, she stated the senior housing community provides attractive, convenient, affordable homes with many amenities. She further stated the project meets the objectives of Chesterfield's Comprehensive Plan and the proposed Northern Jefferson Davis Corridor Plan. She stated the project improves self-sufficiency and access to services and resources; promotes connectedness and increases opportunities for community involvement and education. She noted within a one -mile radius median income of population 55-64 years is $31,076 and median income of seniors 65-74 years is $26,314. Discussion ensued relative to median income of population and transportation needs for seniors. Ms. Janice Blakley, Clerk to the Board of Supervisors, noted the Parks and Recreation Fields Update would be moved to the evening session. 3.F. CHESTERFIELD COUNTY AND CHESTERFIELD COUNTY PUBLIC SCHOOLS SUPPLEMENTAL RETIREMENT PLANS Mr. Scott Zaremba, Deputy County Administrator, stated this evening the Board will be asked to approve two items on the consent agenda regarding the Supplemental Retirement Plans for the county and schools. He further stated the attorneys at Nyhart, the actuarial firm, were asked by Human Resources to draft a restatement because the last restatement was July 1 of 2001. He stated since 2001 there have been three large amendments, approved by the Board of Supervisors in 2003, 2005 and in 2012. He further stated School administrative staff have worked with county staff to develop the amendments. He stated the purpose of the proposed amendments is to align the terminology in the plan with School procedures and practices. He noted there is also a recommended amendment related to funding the trust, and one of the proposed changes affect eligibility criteria, benefit payments, or liability calculations. He stated the Chesterfield County Supplemental Retirement Plan document has 18-161 03/28/18 It P] It A been rewritten and restated to reflect amendments made to the plan since its last restatement in 2001. He further stated as a companion Board of Supervisors' action, there is a recommendation to amend the County's financial policies relative to defined pension benefits, a policy applicable to both the County and School plans. He stated the proposed revisions change the timing of the initial trust payments (from September 1 to January 1) to better align with the actuarial valuation reporting cycle and define a different contribution amount for trusts with a funded status of 80 percent 'or greater (removing the requirement to pay the higher of the actuarially determined contribution and the expected benefit payment). He further stated in the absence of this change in the trust payment amount, adherence to the existing policy for well -funded plans could result in a funded status being far greater than 100 percent. He stated the restated document will be effective retroactive to the beginning of the Plan Year, July 1, 2017, and there is no fiscal impact on the short term or long-term cost of the plan. In response to Mr. Holland's question, Mr. Zaremba stated the plan requires that county and schools make trust deposits by September 1 of each year for the two plans. He further stated since the actuarial reports are not available until October or even early November, staff would like to adjust that requirement so the trust deposits must be made by the end of the calendar year. 4. REPORTS There were no Reports at this time. 5. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS Mr. George Beadles expressed concerns relative to increased traffic and safety concerns and urged the Board to approve more pedestrian crosswalks. 6. RECESS On motion of Mr. Winslow, seconded by Ms. Haley, the Board recessed to dinner in Room 502. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. Reconvening: Mr. Holland expressed his sincere condolences and asked for a moment of silence for the sudden passing of three long-time employees, Mr. Ryan Pizzeck, Mr. Earl Mallory and Mr. Michael Mallory. 7. INVOCATION The Honorable James M. "Jim" Holland, Dale District Supervisor, gave the invocation. 18-162 03/28/18 8. PLEDGE OF ALLEGIANCE Deputy County Administrator Scott Zaremba led the Pledge of Allegiance to the Flag of the United States of America. 3.E. PARKS AND RECREATION FIELDS UPDATE Mr. Suart Connock, Chief of Parks/Design and Construction, provided an update to the Board of Supervisors regarding county Parks and Recreation's athletic fields. He stated there are 236 county fields, 119 lighted, 82 at park sites, and 154 at school athletic sites. He further stated field time is allocated to organized groups by a number of associations for football and other sports for practice needs, X slots per week, called activity periods. He provided details of field usage for six organized co-sponsored leagues; sports tournaments; individual teams; informal team use - mostly adult soccer; general public pick-up sports play - mostly soccer; and leased sites for softball and soccer. He stated overall the youth participation has leveled off or shows moderate growth. He further stated there is a shortage of unassigned field space for non-league use and adult soccer organizations are competing for available fields. In response to Mr. Holland's central and western parts of rectangular field space. question, Mr. Connock stated the county have a shortage of Mr. Connock then reviewed the action plan to meet facility needs, which includes improving existing rectangular fields with irrigation and turf to allow higher usage; additional lighting for extended use, and addressing practice needs; focusing on middle school athletic sites where infrastructure is already in place; continuing general field renovations to meet Class I, II and III standards; and focusing renovation on aging lighting systems. He then highlighted Carver Middle School improvements and the replacement of Harrowgate Park. In response to Ms. Jaeckle's question, Mr. Connock stated a slightly larger gymnasium space is being proposed for the replacement park at Harrowgate that allows one regulation full court and two non -regulation courts. Mr. Connock then reviewed the operational plan to meet user needs, which includes scheduling more open play time on fields that are non -reserved or assigned; adding more groups to co-sponsored status to improve access to field time; and assigning low -use diamond fields for other sports. In response to Mr. Elswick's question, Mr. Connock stated the current estimate to place artificial turf on a high school football field is $1.8 million. In response to Mr. Holland's questions, Mr. Connock stated county athletic facilities are shared with youth organizations for them to run the programs. He further stated access to school sites could expand summer programs. He stated Pickleball is alive and well, and several tennis courts will be converted to Pickleball courts in the future. In response to Ms. Jaeckle's questions, Mr. Connock stated a study has been conducted to determine which sites are appropriate for futsal. He further stated improvement to fields at Bensley Park is proposed in the budget for CDBG grants. 18-163 03/28/18 It W CEJ 4 COUNTY ADMINISTRATION UPDATE 9.A. TR.ANSPORTATION RIGHT OF WAY UPDATE Mr. Jesse Smith, Director of update to the Board of Supervis acquires right-of-way for major initial study for Chippenham Par road was originally constructed He noted interchanges were add Regarding the history of Route took almost 40 years from in purchased much of the right of w the county contributed $30 milli 10 to Route 360, approximately Parkway, he stated the project Transportation Plan in 1977 and million and loaned VDOT anothe total construction cost was ove: history of the East/West Freewa added to the county Thoroughfa: alignments were evaluated, simi further stated the county's pre impactful overall and will requi Tr.. ..i --,+--A �i-mff ant i e -i n;7- fi_P_S Transportation, provided an )rs regarding how the county road projects. He stated the :way was done in 1962 and the with at -grade intersections. ed as volumes necessitated. 288, he stated the project ;eption to completion; VDOT iy prior to construction; and Dn for the section from Route 7 miles. Regarding Powhite was included in the county's the county contributed $4.5 $22 million. He noted the $100 million. Regarding the he stated the project was •e Plan in 1989 and multiple Lar to the Route 288 map. He .erred alignment is the least re 3 residential relocations. reauestinq the Board of Supervisors to appropriate funds and authorize staff to move forward with right-of-way acquisition excluding eminent domain in November 2018. He highlighted the right-of-way process, which includes following the Relocation Assistance and Real Property Acquisition Polices Act of 1970 to ensure property owners and tenants are treated fairly, equitably, and receive relocation assistance; appraisal and independent appraisal review; requirement to seek similar housing; minimal number of residential relocations anticipated; and only seeking voluntary conveyances. In closing, he reviewed the future of the Powhite Parkway Extension to Route 360. In response to Mr. Winslow's question regarding the Powhite Parkway Extension, Ms. Smith stated the blueberry farm on Genito Road is the last remaining property that does not have a condition requiring dedication. He noted the property owners are aware of the extension. 9.B. OTHER COUNTY ADMINISTRATION UPDATES Dr. Casey announced a young upstart Chesterfield County business, Paymerang, just received a $26 million investment from a venture capital firm. He stated this investment will help Paymerang continue its growth strategies and help add new jobs in the county. He also reported DuPont, one of the county's longest tenured businesses, announced new capital in it Spruance facility in Chesterfield; RISE Baseball youth development program helping young people develop their talents and realize their dreams of competing at the next level is building a new facility; and Taylor Made Chocolate, a socially conscious gourmet chocolatier, has opened its first retail location in Chester. 10. BOARD MEMBER REPORTS Mr. Holland and Mr. Elswick expressed their appreciation to staff of the Budget and Management Department, and other departments for their hard work and to the citizens for their involvement in district community meetings regarding the proposed FY2019 budget. 18-164 03/28/18 11. NEW BUSINESS 11.A. CONSENT ITEMS 11.A.1. SET DATE FOR PUBLIC HEARING TO CONSIDER THE JEFFERSON DAVIS SPECIAL AREA PLAN On motion of Mr. Holland, seconded by Mr. Elswick, the Board set April 25, 2018, as the date for a public hearing to consider the Jefferson Davis Special Area Plan. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 11.A.2. APPROVAL OF AMENDED AND RESTATED PLAN DOCUMENT FOR THE SCHOOL BOARD SUPPLEMENTAL RETIREMENT PLAN On motion of Mr. Holland, seconded by Mr. Elswick, the Board approved the amendment and restatement of the School Board Supplemental Retirement Plan. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 11.A.3. APPROVAL OF AMENDED AND RESTATED PLAN DOCUMENT FOR THE CHESTERFIELD SUPPLEMENTAL RETIREMENT PLAN AND AMENDMENT TO FINANCIAL POLICY ON DEFINED PENSION RRMRWTTC On motion of Mr. Holland, seconded by Mr. Elswick, the Board approved the amended and restated plan document for the Chesterfield County Supplemental Retirement Plan and the amendment to financial policy on defined pension benefits. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 11.A.4. REFER PROPOSED FEE CHANGES TO SECTION 19.1-525 OF THE ZONING ORDINANCE RELATING TO PERFORMANCE CRITERIA FOR THE CHESAPEAKE BAY PRESERVATION ACT (CBPA) TO THE PLANNING COMMISSION FOR PUBLIC HEARING AND RECOMMENDATION TO THE BOARD OF SUPERVISORS, AND INSTRUCT STAFF TO STUDY WHETHER CBPA FEES AND/OR OTHER CBPA REQUIREMENTS OF THE ZONING ORDINANCE SHOULD BE RECODIFIED TO OTHER CHAPTERS OF COUNTY CODE On motion of Mr. Holland, seconded by Mr. Elswick, the Board referred proposed fee changes relating to performance criteria for the Chesapeake Bay Preservation Act (CBPA) to the Planning Commission for public hearing and recommendation by April 18, 2018, and instructed departments of Environmental Engineering, Planning and County Attorney to study whether CBPA requirements should be recodified outside of Zoning Ordinance and report to the Board of Supervisors by September 30, 2018. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18-165 03/28/18 F E A A A 11.A.5. TRANSFER OF DISTRICT IMPROVEMENT FUNDS 11.A.5.a. FROM THE DALE DISTRICT IMPROVEMENT FUND TO THE SCHOOL BOARD TO PURCHASE ITEMS FOR A STEAM CLASSROOM AT HOPKINS ELEMENTARY SCHOOL On motion of Mr. Holland, seconded by Mr. Elswick, the Board transferred $2,000 from the Dale District Improvement Fund to the School Board to purchase items for a STEAM classroom at Hopkins Road Elementary School, to include furniture for the STEAM lab. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 11.A.5.b. STREETLIGHT COST APPROVAL TO UPGRADE THE EXISTING LIGHT AT THE INTERSECTION OF CHIASSO WAY AND RIVER ROAD AND TRANSFER OF MATOACA DISTRICT IMPROVEMENT FUNDS TO STREETLIGHTS TO FUND THE PROJECT On motion of Mr. Holland, seconded by Mr. Elswick, the Board approved the following streetlight installation in the Matoaca District and authorized the transfer of Matoaca District Improvement Funds to Streetlights to fund this project: • At the entrance to the Windsor Park subdivision At the intersection of Chiasso Way and River Road Cost to upgrade the existing streetlight from 8,000 lumens to 14,000 lumens: $1,112.85 Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 11.A.6. INITIATION OF APPLICATION FOR AMENDMENT OF CONDITIONAL USE RELATIVE TO ARCHITECTURAL STANDARDS TO PERMIT THE USE OF A MODULAR CLASSROOM ON TURNER ROAD On motion of Mr. Holland, seconded by Mr. Elswick, the Board initiated an application for Amendment of Conditional Use (Case 07SN0344) relative to architectural standards to permit the use of a modular classroom building in an Agricultural (A) District on 16.9 acres located at 1701 Turner Road (Tax ID 765-699-3061); appointed Andrew G. Gillies, Director of Planning, as the agent for the Board; and waived disclosure requirements. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18-166 03/28/18 11.A.7. ACCEPTANCE OF STATE ROADS On motion of Mr. Holland, seconded by Mr. Elswick, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Queensbluff Type Change to the Secondary System miles of State Highways- Addition Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number • Braisden Road, State Route Number 7979 From: Lucks Lane, (Route 720) To: 0.06 miles west of Lucks Lane, (Route 720), a distance of: 0.06 miles. Recordation Reference: Plat Book 228, Page 91 Right of Way width (feet) = 53 • Braisden Road, State Route Number 7979 From: 0.06 miles west of Lucks Lane, (Route 720) To: The cul-de-sac, a distance of: 0.46 miles. Recordation Reference: Plat Book 228, Page 91 Right of Way width (feet) = 40 Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 11.A.8. ADOPTION OF RESOLUTIONS 11.A.8.a. RECOGNIZING COUNTY EMPLOYEES UPON THEIR RETIREMENT 11.A.8.a.1. MR. JAMES R. BANKS, TRANSPORTATION DEPARTMENT On motion of Mr. Holland, seconded by Mr. Elswick, the Board adopted the following resolution: 18-167 03/28/18 It A A WHEREAS, Mr. James R. Banks completed a distinguished football career at Virginia Tech in 1977, and, upon earning his Bachelor of Science degree in Civil Engineering in 1978, he began his engineering career as an Engineer Trainee with the Virginia Department of Transportation (VDOT); and WHEREAS, Mr. Banks joined Chesterfield County in 1982 as a key member of the Planning Department and later formed the backbone of the Transportation Department, eventually becoming its Assistant Director; and WHEREAS, Mr. Banks developed region -leading policies in the areas of land use and transportation, saving the county millions of dollars over his career; and WHEREAS, his hard work and vision resulted in the formulation of the first countywide comprehensive Thoroughfare Plan adopted by the Chesterfield County Board of Supervisors in 1989; and WHEREAS, Mr. Banks played an instrumental role in the development of all the major roads in the county, including Powhite Parkway, Route 288 and I-295; and WHEREAS, Mr. Banks has always provided straightforward, honest, consistent, and professional recommendations on all transportation matters, earning the respect of the development community, citizens, and elected officials; and WHEREAS, Mr. Banks tirelessly represented the department through dedicated attendance and participation in the Chesterfield County Planning Commission meetings, facilitation of evening meetings with citizen groups and homeowners' associations, and participation in countless public meetings to champion the concerns of the community and to advise county leaders, the Board of Supervisors and Planning Commissioners toward resolution of transportation issues; and WHEREAS, Mr. Banks has been recognized and honored by all who have known him as a proud, loyal Virginia Tech Hokie alumni and fan; and WHEREAS, Mr. Banks will be profoundly missed by many, especially by this Board, the County Administration, and the Community Development Division for his many years of exemplary leadership and outstanding professional service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mr. James R. Banks, and expresses appreciation on behalf of all residents for his dedicated and faithful service for 36 years to the county, congratulates him upon his retirement, and wishes him the best for a long and happy retirement. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18-168 03/28/18 11.A.8.a.2. MRS. DEBORAH A. WALKER, LIBRARY DEPARTMENT On motion of Mr. Holland, seconded by Mr. Elswick, the Board adopted the following resolution: WHEREAS, Mrs. Deborah Walker began working for Chesterfield County Public Library on August 21, 2000, as a Senior Library Assistant; and WHEREAS, Mrs. Walker was promoted to Customer Service Supervisor on June 19, 2004; and WHEREAS, Mrs. Walker has always prioritized communicating with employees to ensure their level of services reflect the standard of the Chesterfield County Public Library (CCPL) System; and WHEREAS, such communications contributed to improved employee confidence, job performance and retention; and WHEREAS, Mrs. Walker has and during that time has been development of many employees because of her leadership; and served the county for 17 years instrumental in the growth and who have grown professionally WHEREAS, Mrs. Walker demonstrated her excellent collaboration and project management skills when orchestrating the return of the library's collection and other equipment from the temporary trailer to the renovated Ettrick-Matoaca Library; and WHEREAS, Mrs. Walker served on the Customer Service Supervisors Council to help review, revise and create policies and procedures as they related to the circulation operation of the Chesterfield County Library System; and WHEREAS, Mrs. Walker worked on the CCPL Lost and Found procedures from 2012-2013 by gathering input from all CCPL branches and reaching out to other library systems and then compiled her findings to fine-tune a system -wide procedure; and WHEREAS, Mrs. Walker served on CCPL's Tech Council since its inception; and WHEREAS, Mrs. Walker has been recognized over the years for her exceptional service to CCPL; and WHEREAS, her positive attitude, library knowledge, productivity, flexibility, and dependability made her an asset to the Ettrick-Matoaca and Enon staff, as well as to the entire Chesterfield County Public Library System; and NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mrs. Deborah A. Walker, expresses the appreciation of all residents for her loyal and dedicated service to Chesterfield County, and extends appreciation for her many years of service to the county and congratulations upon her retirement, as well as best wishes for a long and happy retirement. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18-169 03/28/18 P] Ic 11.A.8.a.3. MS. STEPHENIE L. MANN, LIBRARY DEPARTMENT On motion of Mr. Holland, seconded by Mr. Elswick, the Board adopted the following resolution: WHEREAS, Ms. Stephenie L. Mann began working for Chesterfield County in Human Services Administration on July 27, 1987, as an Administrative Assistant, serving 20 years; and WHEREAS, Ms. Mann transferred to Library Administration in March 2007, as an Administrative Assistant providing support to both the accounting/budget and human resource divisions for over ten years; and WHEREAS, Ms. Mann has exemplified the "CCPL Way" with a welcoming approach and customer -focused service to internal and external customers; and WHEREAS, such approach resulted in promoting seamless customer service; and WHEREAS, Ms. Mann has been instrumental in assisting with the planning and execution of library events such as the annual Employee Recognition Dinner, Staff Training Day, and the Library Administration Holiday Luncheon, and she did so with keen attention to detail ensuring the events were meaningful and successful; and WHEREAS, Ms. Mann also held the first volunteer representative meeting for the Library to share new policies and created a forum to share best practices with the volunteer coordinators of each branch; and WHEREAS, Ms. Mann was responsible for processing paperwork for all personnel transactions through the InFocus OneSolution system; scheduling interviews and preparing interview packets; processing new hire paperwork through NEOGOV to include notifying candidates of their interview status; personnel file maintenance; updating contact lists; and providing exceptional customer service; and WHEREAS, Ms. Mann displayed expert attention to detail and processed financial and human resources paperwork accurately and in a timely manner; and WHEREAS, her positive, helpful attitude and excellent diplomatic skills made her an asset to Library Administration; and WHEREAS, Ms. Mann was awarded the Dream Team award in 2016 for aggressively tackling recruitment demands by processing an abundance of new hires to fill the vacancies within a 3 -month time span while maintaining a focus on quality, and she has also received other recognition awards; and WHEREAS, Ms. Mann has served as a United Way Coordinator for Library Administration; and 18-170 03/28/18 WHEREAS, Ms. Mann has provided dedicated service to her work and shown commitment in serving her community in Chesterfield County for the past 30 years. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Ms. Stephenie L. Mann, expresses the appreciation of all residents for her loyal and dedicated service to Chesterfield County, and extends appreciation for her many years of service to the county and congratulations upon her retirement, as well as best wishes for a long and happy retirement. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 11.A.8.b. RECOGNIZING THE SECOND WEEK OF APRIL AS "NATIONAL PUBLIC SAFETY TELECOMMUNICATIONS WEEK" IN CHESTERFIELD COUNTY On motion of Mr. Holland, seconded by Mr. Elswick, the Board adopted the following resolution: WHEREAS, the Chesterfield County Emergency Communications Center became its own department in 1992 with the expectation it would provide call taking and dispatch services to other public safety agencies within Chesterfield County; and WHEREAS, emergency communications officers daily serve the public in countless ways without regard for recognition received for services rendered; and WHEREAS, emergency communications officers are knowledgeable and highly trained individuals who work closely with police, fire, medical, animal control and sheriff personnel in the management of vital government communications and other services that affect the health and safety of our citizens; and WHEREAS, the work of these "first responders" is vital in emergency situations, and our citizens, health, safety, and well-being are often dependent on the commitment and devotion of emergency communications officers and their ability to render potentially lifesaving pre -arrival instructions; and WHEREAS, emergency communications officers of the Chesterfield Emergency Communications Center work with all public safety partners, both internal and regional, to enhance the response of key personnel to incidents of personal and natural disasters; and WHEREAS, emergency communication officers assist and educate the community through various programs demonstrating the knowledge, skills, and experience gained through extensive ongoing training. WHEREAS, each emergency communications officer serves as a vital link between public safety and other public safety organizations; and 18-171 03/28/18 PE A WHEREAS, each emergency communications officer has exhibited compassion, understanding and professionalism in the performance of their duties during the past year. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the second week of April as "National Public Safety Telecommunications Week" in Chesterfield County, in honor of the men and women whose diligence, compassion and professionalism keep our county and citizens safe. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 11.A.9. 11.A.9.a. ACCEPTANCE OF PARCELS OF LAND ADJACENT TO JEFFERSON DAVIS HIGHWAY FROM A & A LEASING, INCORPORATED On motion of Mr. Holland, seconded by Mr. Elswick, the Board accepted the conveyance of a parcel of land containing 0.032 acres adjacent to Jefferson Davis Highway from A & A Leasing, Inc. and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 11.A.9.b. FOR THE EXTENSION OF ROSEHALL TERRACE FOR THE OLD HUNDRED ELEMENTARY SCHOOL PROJECT On motion of Mr. Holland, seconded by Mr. Elswick, the Board accepted a parcel of land containing 0.418 acres, from Good Shepherd Lutheran Church -Midlothian for the extension of Rosehall Terrace for the Old Hundred Elementary School Project and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 11.A.10. REQUEST FOR PERMISSION FROM JRL LAND LC TO INSTALL PRIVATE SEWER AND WATER SERVICES WITHIN A PRIVATE EASEMENT TO SERVE PROPERTY ON BELLWOOD ROAD On motion of Mr. Holland, seconded by Mr. Elswick, the Board granted JRL Land LC permission to install private sewer and water services within a private easement to serve property at 1601 Bellwood Road and authorized the County Administrator to execute the sewer and water connection agreement. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18-172 03/28/18 12. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS Ms. Lisa Mansfield expressed concerns relative to the proposed Matoaca rezoning case and the allowance of heavy industrial zoning adjacent to residential areas. Ms. Kelly Gotschalk expressed her objections to the proposed Matoaca rezoning case, specifically the project's placement. Ms. Beverly Freed expressed her objections to the development of the proposed Matoaca rezoning case and allowance of heavy industrial zoning. Mr. Karl Stafflinger expressed his opposition to the Matoaca rezoning case on behalf of the Stoney Glen Homeowners Association. 13. DEFERRED ITEMS There were no Deferred Items at this time. 14. PUBLIC HEARINGS Ms. Jaeckle stated this date and time has been advertised for the Board to hold five public hearings on the following: proposed changes relating to utilities user charges; proposed tax rates for 2018; Community Development Block Grant and HOME Annual Plan; the proposed FY2019-FY2023 Capital Improvement Program or "CIP"; and the proposed FY2019 annual financial plan, commonly referred to as the "budget." She further stated the purpose of these public hearings is to allow each county resident the opportunity to comment on these items. She then explained how the three-minute time limit works. She noted the Board will not be making decisions on the FY2019 budget items this evening. 14.A. TO CONSIDER A PROPOSED AMENDMENT TO THE COUNTY CODE RELATING TO UTILITIES CONNECTION FEES AND USER CHARGES Ms. Meghan Coates stated this date and time has been advertised for the Board to consider a proposed amendment to the County Code relating to utilities connection fees and user charges. Ms. Jaeckle called for public comment. Mr. Fred Demey, a Matoaca District resident, urged the Board to return a substantial amount of the taxpayer's unused taxes and reduce water and sewer rates. Mr. Bob Olsen, a Midlothian District resident, urged the Board not to increase water and sewer rates. Mr. Donald Wilms voiced his opposition to the Board regarding the increase of utility rates. There being no one else to speak to the issue, the public hearing was closed. (It is noted the ordinance amendment will be considered at the regularly scheduled Board meeting on April 11, 2018.) 18-173 03/28/18 P] PC P] 14 A A 14.B. TO CONSIDER PROPOSED 2018 TAX RATES Ms. Coates stated this date and time has been advertised for the Board to consider proposed 2018 tax rates. Ms. Jaeckle called for public comment. Mr. Fred Demey, Matoaca District resident, urged the Board to reduce the real estate property tax rate and car registration tax. Ms. Julie Ranson, a Bermuda District resident, encouraged the Board to continue to find ways to decrease personal property taxes. Mr. Donald Wilms voiced his opposition to the Board regarding proposed personal property taxes. There being no one to speak to the issue, the public hearing was closed. (It is noted the 2018 tax rates will be considered at the regularly scheduled Board meeting on April 11, 2018.) 14.C. TO CONSIDER THE FY2019 PROPOSED COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AND THE HOME INVESTMENT PARTNERSHIP ANNUAL PLAN Ms. Coates stated this date and time has been advertised for 019 the Board Block consider Grant t CDBG)he Y2 Program proposedmu and the HOME Development Investment Partnership Annual Plan. Ms. Jaeckle called for public comment. Mr. Vince Burgess, chairman of the Camp Baker Management Board, stated his organization meets the needs of theelderly and those with disabilities through monitoring, planning, capital improvements the Boaa dfsnsont continued supporte expressed his appreciation f Ms. Kim Marble, vice president of the Jefferson Davis Association, stated the non-profit organization addresses the revitalization challenges facing the historic Route 1 nty. She further stated the board corridor in Chesterfield Cou of volunteers works collaboratively with the county to develop long term, creative solutions that improve the quality of life for residents, invigorate the existing commercial, industrial and manufacturing sites, create new development opportunities and promote the many historic resources located in this unique area. She urged the Board to fund the organization's funding request. Ms. Renee Eldred, a member of the Bensley Civic Association, urged the Board to fund the requests of the Jefferson Davis Association. Mr. Jeff Marble read a letter on behalf of Mr. Nick Curry Boar director of the Jefferson rant DavisA request o of t on the Jeffer sone Davis to fund the CDBG g Association. There being no one else to speak to the issue, the public hearing was closed. (It is noted the FY2019 will be considered at on April 11, 2018.) CDBG Program and the HOME Annual Plan the regularly scheduled Board meeting 18-174 03/28/18 14.D. TO CONSIDER THE PROPOSED FY2019-FY2023 PROPOSED CAPITAL IMPROVEMENT PROGRAM Ms. Coates stated this date and time has been advertised for the Board to consider the proposed FY2019-FY2023 proposed Capital Improvement Program. Ms. Jaeckle called for public comment. Mr. Tom Watson urged the Board to dedicate land for the proposed Matoaca rezoning site for parks and recreation use. There being no one else to speak to the issue, the public hearing was closed. (It is noted the FY2019-FY2023 Capital Improvement Program will be considered at the regularly scheduled Board meeting on April 11, 2018.) 14.E. TO CONSIDER THE FY2019 PROPOSED BUDGET Ms. Coates stated this date and time has been advertised for the Board to consider the FY2019 proposed budget. Ms. Jaeckle called for public comment. Mr. Fred Demey, Matoaca District resident, strongly urged the Board to seriously examine and question budgets running at substantially more than the rate of inflation. Ms. Susan McCammon, executive director of the Shepherd's Center of Chesterfield, stated requested funds are for operational support, accompanied transportation and minor home repair services for the elderly, as well as low-cost educational programs. She expressed appreciation for the Board's continued support. Mr. Larry Corey, volunteer representing the Shepherd's Center of Chesterfield, explained how his life has been enriched by his volunteerism. He expressed appreciation for the Board's continued support. Ms. Rachel Ramirez, executive director of the Lifelong Learning Institute (LLI), expressed her appreciation for the Board's continued support. She stated the Lifelong Learning Institute is a member -supported organization designed to meet the educational and social enrichment needs of adults age 50 and "better." In addition to the academic -type courses, she stated the organization offers fitness opportunities, social activities such as lunches, trips, cards and games, and the arts. Ms. Ann Danzi, LLI member and volunteer at the Lifelong Learning Institute, provided specifics of her participation and benefits she gains from LLI as a member. She expressed appreciation for the Board's continued support for the Lifelong Learning Institute and senior services. 18-175 03/28/18 K D CEJ A Mr. Phillip Ho, LLI member, provided details of the learning opportunities he has gained as a member of LLI. He expressed appreciation for the Board's continued support for the Lifelong Learning Institute. Mr. Greg Beasley, president of the Chesterfield Professional Firefighters Association, urged the Board to invest in continued professional career development opportunities for the county's firefighters to help bring salaries and benefits in line with surrounding localities. Mr. Steve Koehler, managing director of the Swift Creek Mill Theatre, stating funding is dedicated to providing children in the area with professional theatre through the production of plays. He expressed his appreciation to the Board for its continued support. Ms. Julie Ranson, a Bermuda District resident, expressed concerns relative to reimbursements to the Chesterfield Economic Development Authority. Ms. Kerry Byrne, coordinator for Resources for Independent Living, stated the agency is a community-based member organization whose purpose is to serve people with disabilities. She further stated core services include independent living skills training, information and referral, peer support, and advocacy. She thanked the Board for its ongoing support of the agency. Ms. Roslyn Faines, a consumer of Resources for Independent Living, provided details of the benefits she attains from Resources for Independent Living. She stated there is a critical need for affordable housing for individuals with disabilities and special needs in the county. She urged the Board to continue its support for the program. Ms. Sonia Smith, president of the Chesterfield Education Association, urged the Board to restore funding for the Employee Assistance Program for Chesterfield County Public School employees. Mr. Donald Wilms expressed concerns relative to the timing of the Board allocating raises for county employees. Mr. Bob Olsen, a Midlothian District resident, voiced his opposition relative to the elimination of cash proffers and the potential burden it will create on the taxpayers of Chesterfield County. Ms. Kim Marble, vice president of the Jefferson Davis Association urged the Board to fund the organization's funding request. Ms. Renee Eldred, a member of the Bensley Civic Association, urged the Board to fund the requests of the Jefferson Davis Association. Mr. Jeff Marble read a letter on behalf of Mr. Nick Curry director of the Jefferson Davis Association, urging the Board to fund the request of the Jefferson Davis Association. There being no one else to speak to the issue, the public hearing was closed. 18-176 03/28/18 (It is noted the FY2019 annual financial plan will be considered at the regularly scheduled Board meeting on April 11, 2018.) Ms. Jaeckle expressed her appreciation to the public for coming out and participating in this process. She stated input from tonight, the various community meetings that have been held, and other comments that may come forward will be helpful as the Board continues its hard work leading up to adopting the budget. 15. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS Mr. Allen Wilson expressed concerns relative to the development of the Matoaca mega site and diminishing residential property values. 16. ADJOURNMENT Mr. Holland also expressed his appreciation to those who participated in the process and recommended restoring the Employee Assistance Program for Chesterfield County Public School employees. In response to Mr. Holland's request, Mr. Winslow stated the School Board indicated at the last Audit and Finance Committee meeting their intention to fund the Employee Assistance Program. On motion of Mr. Holland, seconded by, the Board adjourned at 8:05 p.m. to April 11, 2018 at 6 p.m. in the Public Meeting Room. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. Joseph P. Casey County Administrato ,� Q GLG�/ Doroth A. Ja ckle Chairman 18-177 03/28/18 9 PE