04/11/2018 MinutesA
BOARD OF SUPERVISORS
MINUTES
April 11, 2018
Supervisors in Attendance:
Ms. Dorothy A. Jaeckle, Chair
Ms. Leslie A. T. Haley, Vice Chair
Mr. Christopher M. Winslow
Mr. James M. Holland
Mr. Stephen A. Elswick
Dr. Joseph P. Casey
County Administrator
Ms. Jaeckle called the meeting to order at 6:00 p.m.
1. INVOCATION
The Honorable Steve Elswick, Matoaca District Supervisor gave
the invocation.
2. PLEDGE OF ALLEGIANCE
Deputy County Administrator Bill Dupler led the Pledge of
Allegiance to the Flag of the United States of America.
3. APPROVAL OF MINUTES FOR MARCH 28, 2018
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
approved the minutes for March 28, 2018, as submitted.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
3.A. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS,
DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
replaced Item 8. Closed Session 1) Pursuant to Section 2.2-
3711(A)(5), Code Of Virginia, 1950, as Amended, to Discuss
Prospective Businesses or Industries Locating Or Expanding in
the County Where No Previous Announcement has been made of
the Businesses' or Industries' Interest in Locating or
Expanding its Facilities in the County; and 2) pursuant to
Section 2.2-3711(A)(3), Code of Virginia, 1950, as amended,
to discuss the acquisition by the County of Real Estate for a
Public Purpose Where Discussion in an Open Meeting Would
Adversely affect the Bargaining Position and Negotiating
Strategy of the County.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
18-200
04/11/18
4. COUNTY ADMINISTRATION UPDATE
4.A. EVERY DAY EXCELLENCE - EMERGENCY COMMUNICATIONS
Mr. Rich Troshak, Director of the Emergency Communications
Center, recognized Ms. Shannon Williams, Emergency
Communications Officer, for the outstanding service she
recently provided when a call came through from a very young
county resident, Miss Zion Goode.
All Board members commended Miss Goode for her heroic
actions.
4.B. OTHER COUNTY ADMINISTRATION UPDATES
• Dr. Casey announced during this summer, John Tyler
Community College will begin a construction project at
its Chester campus, focused on workforce development and
training. He stated the project involves two buildings,
the Nicholas Center and Bird Hall, expected to be
completed in time for the fall 2019 semester.
• Dr. Casey announced staff has been working to add
additional detail to the county's online checkbook tool.
Beginning later this month, the online checkbook will
include detailed breakdowns of county purchasing card
activity as park of the county's ongoing effort to
increase transparency regarding how tax dollars are
spent. In addition, he stated the Internal Audit
Department has now made fill audit reports available on
the Open Government portal and the department's website.
5. BUDGET ITEMS
Ms. Meghan Coates, Director of Budget and Management,
provided a brief presentation summarizing the budgetary
recommendations presented in the budget work session. She
stated actions taken tonight include adoption of ordinance
amendments to the County Code relating to utilities
fee/charges; adoption of the ordinance establishing the
annual tax levy; and adoption of the FY2019 budget, FY2019-
2023 CIP, FY2019 Appropriations Resolution, and the FY2019
CDBG/HOME Annual Plan. She further stated the year-round
engagement model has produced dividends for the FY2019
budget, resulting in a proposed plan that will require very
few amendments.
All Board members expressed their appreciation to members of
the Budget and Management Department for their efforts
preparing a very balanced budget that is reflective of the
needs of the community.
5.A. ADOPTION OF ORDINANCE AMENDMENTS TO THE COUNTY CODE
RELATING TO UTILITIES CONNECTION FEES AND USER CHARGES
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
adopted the following ordinance:
AN ORDINANCE TO AMEND
OF CHESTERFIELD, 1997,
AND RE-ENACTING SECTIONS
THE CODE OF THE
AS AMENDED, BY
18-22 AND 18-27
18-201
COUNTY
AMENDING
RELATING TO
04/11/18
It
Ic
P]
A
A
14
UTILITIES CONNECTION FEES AND UTILITIES USER CHARGES
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That Sections 18-22 and 18-27 of the Code of the County
of Chesterfield, 1997, as amended, are amended and re-enacted
to read as follows:
Sec. 18-22. - Connection fees.
(a) The water connection fee shall be the capital cost recovery charge
plus the meter installation charge based on the size of the water
meter that the director installs. The wastewater connection fee shall
be the capital cost recovery charge for the size of the water meter
that serves the property, or, if the property does not receive water
service, the size of the water meter that would serve the property if
it received water service.
(b) The capital cost recovery charge shall be:
18-202
04/11/18
TNumber! Capital Cost
Meter
of Recovery Charge
Customer Class
Size
ERU's
(inches)
per I ^---
Water Wastewater!
j Unit
i
For a dwelling, single -1
I
family, including
i I
townhouses,
manufactured homes that'
(i)
are not located in a
5/8
1.00 1$5,725.00 $5,400.00
manufactured home park,l
and individually
Iif
metered multifamily
I
dwelling units
i
� i I
For a dwelling,two -
family (per unit)
5/8
1.00 1 5,725.00 5,400.00
I
For manufactured homes
that are located in a
I manufactured home park
i
i and for master metered
multiple -family
(iii)
dwellings other than
,
0.85 i 4,866.00 14,590.00
multiple -family
I
dwellings used
exclusively as housing
for colleges and/or
universities (per unit)',
I
I
5/8 11.00
i 5,725.00 1 5,400.00
For all other customer j j
(iv)
classes
I
1
2.50; 14,313.00 13,500.00
18-202
04/11/18
ii 1%z 5.00 28,625.00 27,000.00
1 2P
.00 45,800.00 43,200.00316.0 0 �_
86,400.00
�
j 91,600.00
I � i � I
425.00 135 000.001
143,125.00 '
6 50.00 270,000.001
1286,250.00
880.00 432 000.00
1458,000.00 '
10 �115.001658,375.�621,000.00
12 155.00 887,375.00 837,000.001
The capital cost recovery charge for meters that are larger
than 12 inches shall be determined by the director based on !
the number of ERUs per unit.
j The capital cost recovery charge for a dwelling that is
(v) served by a meter that is larger than five-eighths ( 5/8 )
inch shall be the same capital cost recovery charge in
subsection (b)(iv).
Sec. 18-27. - Utility charges.
• Effective with bills issued on and after July 1, 2018, the consumer
shall pay charges for utility service in accordance with the following
schedules:
(a) Monthly service charges. The monthly service charge shall be:
(1) Customer cost charge. A customer cost charge of $2.54 for
each service account. However, customers who have only a water
account or a wastewater account shall pay a customer cost
charge of $5.08.
(2) Commodity cost charge.
(i) Water: 2.07 per 100 cubic feet (Ccf).
(ii) Wastewater: 2.24 per 100 cubic feet (Ccf).
(3) Capacity cost charge.
Number Monthly Capacity
Meter of 1 Charge
Customer Class 1 Size ERUs
(inches) per
i Unit Water 1Wastewater
!Dwelling, single-family,
lincluding townhouses and
(i) manufactured homes that 5/8
are not located in a
manufactured home park
18-203
1.00
$7.64
04/11/18
PI
Dwelling, two-family
(per unit)
Manufactured homes that
are located in a
manufactured home park
and multiple -family
(iii) dwellings other than
! multiple -family
dwellings used
exclusively as housing
for colleges or
universities (per unit)
All other customer
(iv)
classes
The capacity cost charge
for a dwelling that is
served by a meter that
(v) i is larger than five-
eighths inch shall be
the capacity cost charge
in subsection
(a) (3) (iv) .
5/8 i 1.00 1 7.64 1 14.15
� s®
6.49 1 12.03
5/8 and
1.00 7.64 14.15
1 2.50 19. 10 �- 35.38
l 5.0 30 8.20 I 70.75
2 -A� 8.00 61.12 113.20
3 T16.00 122.24 226.40
4 25.00 191.00 353.75
6-50.00 382.00 707.50
!
8 X80.00611.20 1,132.00
10 115.00878.60 1 627.25
12 155. 00 j1, 184. 201 2,193.25
(2) That this ordinance shall become effective July 1, 2018.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
18-204
04/11/18
5.B. ADOPTION OF ORDINANCE ESTABLISHING THE ANNUAL TAX LEVY
ON VARIOUS CLASSES OF REAL ESTATE AND PERSONAL PROPERTY
FOR CALENDAR YEAR 2018
On motion of Mr. Elswick, seconded by Mr. Winslow, the Board
adopted the following ordinance:
AN ORDINANCE TO ESTABLISH THE ANNUAL TAX LEVY
ON VARIOUS CLASSES OF PROPERTY FOR THE
COUNTY OF CHESTERFIELD
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That for the year beginning on the first day of January,
2018, and ending on the thirty-first day of December, 2018,
the taxes on property in all the Magisterial Districts of the
County of Chesterfield shall be as follows:
Sec. 1. Real Property and Mobile Homes.
(a) Except as provided in Sec. 1 (b), on tracts of
land, lots or improvements thereon and on mobile homes the
tax shall be $0.95 on every $100 of assessed value thereof.
(b) On tracts of land, lots or improvements thereon and
on mobile homes in the Powhite Parkway -Charter Colony Parkway
Interchange Service District the tax shall be the tax
provided in Sec. 1 (a) plus $0.15 on every $100 of assessed
value thereof.
Sec. 2. Personal Property.
P]
(a) On automobiles, trailers, boats, boat trailers,
other motor vehicles and on all tangible personal property
used or held in connection with any mining, manufacturing or
other business, trade, occupation or profession, including
furnishings, furniture and appliances in rental units, the
tax shall be $3.60 on every $100 of the assessed value
thereof.
(b) On aircraft as defined by Section 58.1-3503 and
-3506 of the Code of Virginia, 1950, as amended, the tax
shall be $.50 on every $100 of the assessed value thereof.
(c) On motor vehicles owned or leased by members of
volunteer rescue squads, volunteer fire departments,
volunteer police chaplains and by auxiliary police officers
as provided in Section 9-57, Code of the County of
Chesterfield, 1997, as amended, the tax shall be $.96 on
every $100 of the assessed value thereof.
(d) On wild or exotic animals as defined by Section
58.1-3506 of the Code of Virginia, 1950, as amended, the tax
shall be $0.01 on every $100 of the assessed value thereof.
(e) On motor vehicles which use clean special fuels as
defined in Section 46.2-749.3 of the Code of Virginia, 1950,
as amended, the tax shall be $3.24 on every $100 of the
assessed value thereof.
18-205
04/11/18
14
A
11
(f) On motor vehicles, trailers, and semitrailers with
a gross vehicle weight of 10,000 pounds or more used to
transport property for hire by a motor carrier engaged in
interstate commerce, the tax shall be $.96 on every $100 of
the assessed value thereof.
(g) On motor vehicles which are specially equipped to
provide transportation for physically handicapped
individuals, the tax shall be $.01 on every $100 of the
assessed value thereof.
Sec. 3. Public Service Corporation Property.
(a) On that portion of real estate and tangible
personal property of public service corporations which has
been equalized as provided in Section 58.1-2604 of the Code
of Virginia, 1950, as amended, the tax shall be $0.95 on
every $100 of the assessed value thereof determined by the
State Corporation Commission.
(b) The foregoing subsections to the contrary
notwithstanding, on automobiles and trucks belonging to such
public service corporations the tax shall be $3.60 on every
$100 of assessed value thereof.
Sec. 4. Machinery and Tools.
On machinery and tools used in a manufacturing or mining
business the tax shall be $1.00 on every $100 assessed value
thereof.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
5.C. ADOPTION OF THE FY2019 BUDGET, FY2019-2023 CAPITAL
IMPROVEMENT PLAN, FY2019 APPROPRIATIONS RESOLUTION, AND
THE FY2019 COMMUNITY DEVELOPMENT BLOCK GRANT AND THE
HOME INVESTMENT PARTNERSHIP ANNUAL PLAN
On motion of Mr. Winslow, seconded by Mr. Elswick, the Board
adopted the FY2019 Annual Financial Plan, as amended, FY2019-
2023 Capital Improvement Plan, and the FY2019 Community
Development Block Grant and the HOME Investment Partnership
Annual Plan.
And, further, the Board adopted the following resolution
appropriating funds for FY2019, as amended:
RESOLUTION TO APPROPRIATE DESIGNATED FUNDS AND ACCOUNTS FROM DESIGNATED
ESTIMATED REVENUES FOR FY2019 FOR THE OPERATING BUDGETS AND THE CAPITAL
IMPROVEMENT PROGRAM FOR THE COUNTY OF CHESTERFIELD, VIRGINIA
BE IT HEREBY RESOLVED by the Board of Supervisors of the County of
Chesterfield:
That for the fiscal year beginning on the first day of July 2018 and
ending on the thirtieth day of June 2019, the following sections shall be
adopted:
Sec. 1 The following designated funds and accounts shall be appropriated
from the designated estimated revenues for operations and to
provide a capital improvement program for the County. It is the
intent of the Board of Supervisors that general property taxes
levied on January 1, 2018, and due December 5, 2018, be
appropriated for FY2019. These appropriations will be made with
18-206
04/11/18
revenues
projected with a $.95 real estate
tax rate for calendar
year 2018.
General Fund
FY201
Ado ted
Estimated Revenue:
Local Sources
General Property Taxes
$453,
676,300
'
Other Local Taxes
122,245,200
Licenses, Permits, & Fees
7,200, 900
Fines, Forfeitures & Uses of Money & Property
,6'
Service Charges
1
,84 0
Miscellaneous and Recovered Costs
5,874,700
Other Agencies
State and Federal
82,867,300
Other Financing Sources
Use of Restricted, Committed, or Assigned
Fund Balance
2C,752,500
Transfer from County Grants Fund
1,471, 900
Transfer from Mental Health, Support Services
350, 900
Total Revenues
$712,908,800
Appropriations:
General Government
$S
-i,357,300
Administration of Justice
S , 581,100
Public Safety
1
668,400
Public Works
IS
, 186, 900
Health & welfare
3
, 691, 500
Parks, Recreation, Cultural
2
, 309, 600
Community Development
22
, 847, 800
Debt Service
2E
164,200
Operating Transfers
34E,
122, 900
Assignments
979,100
Total General Fund
$723,908,800
Comprehensive Services Fund
Estimated Revenue:
Reimbursement, Colonial Heights
$649,100
State Aid, Comprehensive Services
S, 630,200
Transfer from Social Services
445,200
Transfer from Schools
4, 236, 900
Transfer from General Fund
1, 847,000
Use of Unrestricted Net Assets
1, 642,000
Total Revenues and Funding Sources
$
E• 450,400
Appropriations:
Operating Expenses
$
808,400
Addition to Unrestricted Net Assets
I , 642,000
Total Appropriations
$
E, 450,400
School Operating Fund
Estimated Revenue:
Local Sources
$
, 237, 500
State
344
972,700
Federal
3
S 196,400
Transfer from School CIP
100,000
Transfer from School Operating
778,800
Transfer from School Food Service
838,100
Transfer from General Fund:
Local Taxes
2E,50
Prior Year Revenue
,5 0
Total General Fund
2S3,
066,300
Use of Assigned Fund Balance
3 '000,000
Total Revenues and Funding Sources
$7C3,189,800
Appropriations:
Instruction
$4 2,901,334
Administration, Attendance & Health
21,967,826
Pupil Transportation
315,890,235
operations & Maintenance
5E,
149, 121
Technology
IS
658, 544
18-207
04/11/18
A
Debt Service
Food Service
Transfer to and/or Assignment for School
Capital Projects
Unassigned Fund Balance, 6/30/2019
Total Appropriations
Schools - Appomattox Regional Governor's School Fund
Estimated Revenue:
Appropriations
Local Sources
State
Total Revenues and Funding Sources
instruction
Administration/Attendance & Health
Operations & Maintenance
Technology
Total Appropriations
County Grants Fund
Estimated Revenue: Other Governments
Transfer from General Fund
Transfer from Mental Health Special Revenue
Funds
Use of Restricted, Committed, or Assigned Fund
Balance
Total Revenues and Funding Sources
Appropriations: Adult and Juvenile Drug Courts
Child Advocacy Center
Community Development Block Grant/HOME
Domestic Violence Prosecutor
Domestic Violence Victim Advocate (V -STOP)
Mental Health Support Services Grants
Fire and EMS Revenue Recovery
PoliceGrants
Technology Trust Fund
USDA Grant - Juvenile Detention Home
victim/witness Assistance
Virginia Juvenile Community Crime Control Act
(VJCCCA)
Total Appropriations
Note: An additional $830,500 in county grant
savings is already appropriated in the grants
fund that will be reallocated for new
programs.
County CIF Fund
Estimated Revenue: Transfer from General Fund
General Obligation Bonds
Transfer from Cash Proffers
State Funds
Total Revenues
Appropriations: County Capital Projects
Transfer to Capital Projects from Cash
Proffers
Total County CIP Funds
Note: An additional $1,408,000 in county
project savings is already appropriated in the
capital project fund that will be reallocated
for new projects.
Schools CIP Fund
Estimated Revenue: Bond Proceeds/ Other Debt Financing
Interest Earnings
Transfer from Cash Proffer Fund
Transfer from School Food Service
Transfer from School Reserve for Future
Capital Projects
Total Revenue and Transfers
Appropriations: School Capital Projects
Transfer to School Operating Fund
Total Appropriations p
18-208
04/11/18
52,745,53
25,933,32
20,943,87
1,000,00
$703,189,80
$2,573,80
1,347,70
$3,921,50
$3,083,95
60,402
553,851
223,296
$3,921,50
$13,545,30
980,40
418,00
16,90
$14,960,60
$986,00
133,20
1,576,00
85,50
61,30
2,443,40
7,370,00
66,40
500,00
65,00
786,10
887,70
$14,960,60
$26,294,00
22,465,30
12,575,80
5,000,00
$66,335,10
$56,747,20
9,587,90
$66,335,10
$141,662,80
100,00
6,600,00
636,00
20,307,90
$169,306,70
$169,206,70
100,00
$169,306,70
Fleet Management and Radio Shop
Estimated Revenue: Fleet Management Charges
Use of Reserves
Radio Shop Charges
Total Revenue and Funding Sources
Appropriations: Fleet Management Operations
Transfer to Capital Projects
Radio Shop Operations
Addition to Unrestricted Net Assets
Total Appropriations
Risk Management Fuad
Estimated Revenue:
Appropriations:
Healthcare Fund
Estimated Revenue:
Appropriations
Airport Fund
Estimated Revenue:
Appropriations
Utilities Funds
Estimated Revenue:
Appropriations:
Operating Revenues
Total Revenue
Risk Management Operations
Total Appropriations
Employee Contributions
Employer Contributions
Total Revenue
Operating Expenditures
Total Appropriations
Operating Revenue
Transfer From General Fund
State/Federal
Total Revenue
Airport Operations and Capital Projects
Total Appropriations
Service Charges
Capital Cost Recovery Charges
Other
Use of Unrestricted Net Assets
Total Revenue
Operations
Debt Service
Transfer to Capital Projects Fund
Total Appropriations
Utilities Capital Project Funds
Estimated Revenue: Transfer from Improvement/Replacement Fund
Total Revenue
Appropriations: Capital Projects
Total Appropriations
Stormwater Utility Fund
Estimated Revenue: Operating Revenue
Transfer From General Fund
Reserves
18-209
04/11/18
$1 ,881,500
731,000
,910,000
$2 ,522,500
$18,42 0
731,000
910,000
459,000
$2 ,522,500
,928,500
,928,500
,928,500
,928,500
$28,771,800
028,200
$12C,800,000
$12C,800,000
$12 1800,000
J
$753,300
14,600
034,000
801,900
801,900
801,900
$9E,158,300
739,500
125,900
603,600
$126,627,300
$6j,488,300
007,000
52,132,000
$126,627,300
$52, 1 IJ 0
$52,132,000
$91,132,000
$ 4,132,000
500,000
011,000
589,000
A
A
Total Revenue $7, 100, 00q
Appropriations: Operating Expenses $7,100,00
Total Appropriations $7,100,00
Note: An additional $54,500 in existing
appropriations is already included in the
fund.
Mental Health Support Services
Estimated Revenue: State $5,104,80
Federal 885,00
Other Revenue 23, 460, 10
Transfer from GF 11, 972,40
Total Revenue $41,422,30
Appropriations: Operating Expenses $40,773,90
Transfer to General Fund 350,90
Transfer to Grants 297,50
Total Appropriations $41,422,30
Sec. 2 Subsequent to the appropriations outlined in section 1, the Board
of Supervisors may make additional appropriations if there is an
unencumbered and unappropriated sum sufficient to appropriate.
Sec. 3 The County Administrator may increase appropriations for non -
budgeted revenue that may occur during the fiscal year as
follows: insurance recoveries of any amount received for damage
to any County property, including vehicles, for which County
funds have been expended; refunds or reimbursements, in any
amount, made to the County for which the County has expended
funds directly related to that refund or reimbursement; and other
revenue not to exceed $50,000.
Budget Change Requests are required when transferring funds
between appropriation categories and capital projects, when
appropriating revenue and expenditures, or when using a reserve.
Approval levels below the County Administrator's $50,000
threshold is delegated at the following increments: $0-10,000
Budget and Management Analyst, $10,001-20,000 Budget and
Management Director, $20,001-50,000 County Administrator. Any
budget change request above $50,000 will be taken to the Board of
Supervisors for approval.
Sec. 4 The County Administrator - in concert with the Board of
Supervisors - may increase the general fund transfer to schools
and make appropriations in the school operating fund, contingent
upon availability of funds and other circumstances, based on the
following schedule: $3 million on December 15, $3 million on
February 15, and $3 million on May 5.
Sec. 5 The County Administrator may, as provided herein, authorize the
transfer of any unencumbered balance or portion thereof from one
classification of expenditure to another within the same
department or appropriation category. Unless otherwise provided
below, the County Administrator may transfer up to $50,000 from
the unencumbered appropriated balance and prior year end carry
forward assignments from one appropriation category (including
assigned fund balance) to another appropriation category or
between capital projects. No more than one transfer may be made
for the same item unless the total amount to be transferred for
the item does not exceed $50,000.
The School Board or School Superintendent may make revenue and
expenditure transfers among school appropriations categories or
between capital projects during the fiscal year with approval
delegated, in aggregate, in the following increments: $0-50,000
Superintendent, $50,001-499,999 School Board, $500,000+ Board of
Supervisors. The School Board and/or the School Superintendent
shall prepare a budget status report reflecting changes to the
approved school budget between appropriation categories or
18-210
04/11/18
capital projects, as amended, and present it to the County
Administrator quarterly.
Sec. 6 The County Administrator may approve transfers among County and
Utility funds to enable the capital projects or grants to be
accounted for correctly as long as funding sources are consistent
and total appropriation is not increased. The County
Administrator is authorized to reallocate funding sources for
capital projects, cash proffers, and debt service payments. Upon
completion of a capital project or grant program, staff is
authorized to close out the project and transfer any remaining
balances to the original funding source. Savings in projects
initiated as part of a major maintenance program are authorized
to be transferred by staff to the corresponding major maintenance
account for future improvements and staff is authorized to
transfer remaining balances from completed projects within the
same CIP category to enable future reallocation. Staff is
authorized to reprogram Community Development Block Grant funds
by closing program cost centers and transferring funding to newly
approved programs based on adoption by the Board of Supervisors.
If outside contributions or external revenues do not materialize
at the level budgeted, the County Administrator may reduce
revenue and expenditure appropriations to the level received.
The School Superintendent is authorized to reallocate funding
sources for capital projects as long as funding sources are
consistent and total appropriation is not increased. Upon
completion of a capital project or grant program, staff is
authorized to close out the project and transfer any remaining
balances to the original funding source or the Reserve for Future
Projects. Savings in projects initiated as part of a major
maintenance or food services program are authorized to be
transferred to the corresponding major maintenance or food
services account for future improvements. If outside
contributions or external revenues do not materialize at the
level budgeted, the School Superintendent may reduce revenue and
expenditure appropriations to the level received.
Sec. 7 The County Administrator is authorized to transfer among
appropriation categories and/or appropriate funds and assignments
of fund balance in any amount for supplemental retirement,
Workers' Compensation, healthcare, and other compensation -related
costs, as well as for transfers to departments to cover
energy/fuel costs, and funds received from asset forfeitures for
allowable expenditures. Within the healthcare fund, the County
Administrator is authorized to appropriate use of reserves,
interest earnings, and additional employee or employer
contributions in any amount to pay claims, deductables,
settlements, and any costs associated with healthcare. The County
Administrator is authorized to transfer up to $125,000 across
appropriation categories in support of the Commonwealth
Attorney's Office.
Sec. 8 All outstanding encumbrances, both operating and capital, in all
County funds up to $150 million, at June 30, 2108 shall be an
amendment to the adopted budget and shall be reappropriated to
the next fiscal year to the same department for which they were
assigned in the previous year. At the close of the fiscal year,
all unassigned appropriations lapse for budget items other than:
those contained in life -to -date funds, budgeted general fund
transfers to life -to -date funds; other use of restricted,
committed, or assigned fund balances; District Improvement Funds;
asset forfeiture funds; grant funds; construction assignments;
assignments for County and School reserves for future capital
improvements; donations received for specific purposes; tax
revenues received for special assessment districts and interest
earnings thereon; Fire and Emergency Medical Services apparatus
and equipment funding; Police Department funding for replacement
vehicles; General Services vehicle and equipment funding;
Economic Development incentive funds; and refunds for off-site
and oversized water and wastewater facilities.
Sec. 9 Any funds specifically budgeted to add to an assignment of fund
balance shall be automatically assigned during the year end audit
18-211
04/11/18
P]
It
D
11
process. All excess revenues and unspent appropriations in the
telecommunications program is authorized to be automatically
assigned for future telecommunications upgrades. All excess
revenues in the BPOL program is authorized to be reserved for
future transportation or economic development initiatives. All
revenues from the increased vehicle registration fee received in
excess of those budgeted for the state revenue sharing program
shall be authorized to be reserved for future transportation
improvements. Any revenues received from the sale of real
property to satisfy delinquent taxes is authorized to be reserved
at year end. Staff is authorized to transfer and appropriate up
to $937,000 from results at year end into the Stormwater Fund for
TMDL related expenses. All excess transient occupancy taxes and
VDOT reimbursements received in the General Fund are authorized
to be reserved at the end of each fiscal year. All Utilities
Department Rate Stabilization Reserve funds are authorized to be
reserved at the end of each fiscal year.
Sec. 10 The County Administrator is authorized to make expenditures from
Trust & Agency Funds for the specified reasons for which the
funds were established. In no case shall the expenditure exceed
the available balance in the fund.
Sec. 11 In accordance with the requirements set forth in Section 58.1-
3524(C)(2) and Section 58.1-3912(E) of the Code of Virginia, as
amended by Chapter 1 of the Acts of Assembly (2004 Special
Session 1) and as set forth in Item 503.E (Personal Property Tax
Relief Program) of Chapter 951 of the 2005 Acts of Assembly, any
qualifying vehicle situated within the County, shall receive
personal property tax relief in the following manner:
a) Personal use vehicles valued at $1,000 or less will be
eligible for 100% tax relief;
b) Personal use vehicles valued at $1,001 to $20,000 will be
eligible for 54% tax relief;
c) Personal use vehicles valued at $20,001 or more shall receive
54% tax relief on the first $20,000 of value;
d) All other vehicles which do not meet the definition of
"qualifying" (business use vehicles, farm use vehicles, motor
homes, etc.) will not be eligible for any form of tax relief
under this program. Pursuant to authority conferred in Item
503.D of the 2005 State Appropriations Act, the County
Treasurer shall issue a supplemental personal property tax
bill in the amount of 100 percent of tax due without regard to
any former entitlement to state PPTRA relief, plus applicable
penalties and interest, to any taxpayer whose taxes with
respect to a qualifying vehicle for tax year 2005 or any prior
tax year remain unpaid on September 1, 2006, or such date as
state funds for reimbursement of the state share of such bill
have become unavailable, whichever occurs first.
e) Penalty and interest with respect to bills issued pursuant to
this section shall be computed on the entire amount of tax
owed. Interest shall be computed at the rate provided in
Section 9-51 of the County code from the original due date of
the tax.
Sec. 12 The County Administrator is authorized to assign position numbers
from the Board approved unallocated pool to a specific department
as long as there is sufficient funding appropriated to cover the
personnel costs. No new full-time position numbers can be created
without Board of Supervisor approval.
Sec. 13 The County Administrator, on behalf of the Board of Supervisors,
will ensure that the payment amounts for defined benefit pension
plans for each liability is funded and paid annually. The County
Administrator is authorized to withhold and adjust general fund
contributions to other funds to make pension plan payments for
the respective funds if not paid on the policy established
timeline as applicable.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
6. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
Mr. Ken Davis expressed concerns relative to the proposed
Matoaca rezoning case and the allowance of heavy industrial
zoning adjacent to residential areas.
18-212
04/11/18
Ms. Amy Cannon expressed her objections to the proposed
Matoaca rezoning case, specifically the project's placement.
Ms. Ronnie Johnson expressed her objections to the
development of the proposed Matoaca rezoning case and
allowance of heavy industrial zoning.
7. PUBLIC HEARING TO CONSIDER AMENDED PRICE FOR SALE OF
PROPERTY IN CHESTERFIELD COUNTY INDUSTRIAL PARK TO
BRADLEY AIR, LLC
Mr. Mincks stated this date and time has been advertised for
the Board to consider amended price for sale of property in
Chesterfield County Industrial Park to Bradley Air, LLC. He
further stated Bradley and County staff expected the parcel
to be approximately 5.3 acres and anticipated the price to be
approximately $291,500. He stated the survey of the property
revealed that the parcel is actually one acre larger than
expected and contains unusable wetlands. He further stated
Economic Development and Bradley have agreed to amend the
contract price to $291,500 rather than $55,000 per acre to
accurately reflect the expectation and intent of the parties.
Bradley has also decided that the business entity purchasing
the property will be Bradley Air, LLC, not Bradley
Mechanical, LLC. He noted staff recommends approving the sale
to Bradley Air, LLC for $291,500.
In response to Mr. Elswick's question, Mr. Garrett Hart
stated $55,000 per acre is the standard asking price for air
park property, based on knowledge of similar, existing
property in the area.
Ms. Jaeckle called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
approved sale of a portion of parcel number 763674447400000
to Bradley Air, LLC for $291,500.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
8. CLOSED SESSION PURSUANT TO § 2.2-3711(A)(5), CODE OF
VIRGINIA, 1950, AS AMENDED, TO DISCUSS PROSPECTIVE
BUSINESSES OR INDUSTRIES LOCATING OR EXPANDING IN THE
COUNTY WHERE NO PREVIOUS ANNOUNCEMENT HAS BEEN MADE OF
THE BUSINESSES' OR INDUSTRIES' INTEREST IN LOCATING OR
EXPANDING ITS FACILITIES IN THE COUNTY; AND 2) PURSUANT
TO SECTION 2.2-3711(A)(3), CODE OF VIRGINIA, 1950, AS
AMENDED, TO DISCUSS THE ACQUISITION BY THE COUNTY OF REAL
ESTATE FOR A PUBLIC PURPOSE WHERE DISCUSSION IN AN OPEN
MEETING WOULD ADVERSELY AFFECT THE BARGAINING POSITION
AND NEGOTIATING STRATEGY OF THE COUNTY
On motion of Ms. Haley, seconded by Mr. Winslow, the Board
went into closed session pursuant to 5 2.2-3711(a)(5), Code
of Virginia, 1950, as amended, to discuss prospective
businesses or industries locating or expanding in the county
where no previous announcement has been made of the
businesses' or industries' interest in locating or expanding
its facilities in the county; and 2) pursuant to section 2.2-
18-213
04/11/18
Ic
F
A
A
3711(a)(3), Code of Virginia, 1950, as amended, to discuss
the acquisition by the county of real estate for a public
purpose where discussion in an open meeting would adversely
affect the bargaining position and negotiating strategy of
the county.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
On motion of Ms. Haley, seconded by Mr. Winslow, the Board
adopted the following resolution:
WHEREAS, the Board of Supervisors has this day adjourned
into Closed Session in accordance with a formal vote of the
Board and in accordance with the provisions of the Virginia
Freedom of Information Act; and
WHEREAS, the Virginia Freedom of Information Act
effective July 1, 1989 provides for certification that such
Closed Session was conducted in conformity with law.
NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors
does hereby certify that to the best of each member's
knowledge, i) only public business matters lawfully exempted
from open meeting requirements under the Freedom of
Information Act were discussed in Closed Session to which
this certification applies, and ii) only such business
matters were identified in the motion by which the Closed
Session was convened were heard, discussed or considered by
the Board. No member dissents from this certification.
Mr. Winslow: Aye.
Mr. Elswick: Aye.
Ms. Haley: Aye.
Ms. Jaeckle: Aye.
Mr. Holland: Aye.
9. ADJOURNMENT
On motion of Ms. Haley, seconded by Mr. Winslow, the Board
adjourned at 8:25 p.m. to April 25, 2018 at 3 p.m. for a
work session in Room 502 at the County Administration
Building.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
Dorothy A." Jaerk' e
Chairman
18-214
04/11/18