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04/25/2018 MinutesA BOARD OF SUPERVISORS MINUTES April 25, 2018 Supervisors in Attendance: Ms. Dorothy A. Jaeckle, Chair Ms. Leslie A. T. Haley, Vice Chair Mr. Christopher M. Winslow Mr. James M. Holland Mr. Stephen A. Elswick Dr. Joseph P. Casey County Administrator Ms. Jaeckle called the meeting to order at 3:00 p.m. 1. APPROVAL OF MINUTES FOR APRIL 11, 2018 On motion of Ms. Haley, seconded by Mr. Holland, the Board approved the minutes of April 11, 2018, as submitted. Ayes: Jaeckle, Haley, Holland and Elswick. Nays: None. Absent: Winslow. Ms. Jaeckle noted Mr. Winslow's absence, due to a pre -planned commitment. 2. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS, DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION On motion of Mr. Holland, seconded by Ms. Haley, the Board added Item 18.A., Closed Session 1) Pursuant to Section 2.2- 3711(A)(1), Code of Virginia, 1950, as Amended, Relating to the Reassignment of Specific County Employees to Specific County Departments; and 2) Pursuant to Section 2.2- 3711(A)(8), for Consultation with the County Attorney Regarding Misdemeanor Prosecutions and Opioid Litigation Requiring the Provisions of Legal Advice. Ayes: Jaeckle, Nays: None. Absent: Winslow. 3. WORK SESSIONS Haley, Holland and Elswick. 3.A. EVERY DAY EXCELLENCE - POLICE DEPARTMENT Lieutenant Colonel Dan Kelly recognized Corporal Officer Elliott Anderson who truly went above and beyond the call of duty to assist a challenged homeless person on a cold evening in December. All Board members commended Corporal Officer Anderson for his tremendous efforts. 18-215 04/25/18 3.B. PLANNING COMMISSION ANNUAL REPORT PRESENTATION Mr. Gib Sloan, Chairman of the Planning Commission, and Mr. Andy Gillies, Planning Director, provided details of the Planning Commission's 2017 Annual Report. Mr. Gillies began the presentation by reviewing residential and non-residential development trends. He stated 283 total cases required action by the Planning Commission in 2017, an 81 percent increase from 2016. He further stated 60 percent of rezoning cases acted upon by the Commission were amendments to cash proffers. He noted in 2017 Planning Commissioners and staff attended 254 community meetings, equating to 95 days work of meetings. Discussion ensued relative to the effectiveness of future community meetings. Regarding the Comprehensive Plan, Mr. Gillies stated staff worked over 30 hours reviewing the draft plan in morning/afternoon public work sessions. He noted each draft chapter and proposed changes were posted to the county web site for community feedback. Regarding Special Area Plans, he stated the North Jefferson Davis Special Area Plan encompasses revitalization focused efforts and develops a range of tools to aid reinvestment and redevelopment in the community. He further stated the Midlothian Community Special Area Plan is working to create a new vision for the Midlothian Village area. In closing, he highlighted Planning Commission challenges and opportunities for 2018. Ms. Haley commended the Planning Commission for their efforts and thoroughness handling cases before they are considered by the Board of Supervisors. Discussion ensued relative to administrative policies and procedures for zoning application processes and the Cash Proffer Policy. 3.C. SENIOR SERVICES UPDATE Ms. Sarah Snead, Deputy County Administrator, joined by Ms. Judy Jones, Principal Recreation Specialist, and Ms. Debra Preston, Senior Advocate, provided an update to the Board of Supervisors regarding numerous services available for seniors residing in Chesterfield and initiatives and programs available through various county departments and in partnership with community organizations. Ms. Snead began the presentation by stating the growth of persons in Chesterfield County over the age of 55 was 83,101 in 2015 and is projected to reach 125,900, a 51 percent increase by 2030. She then highlighted ACCESS Chesterfield and Mobile Integrated Healthcare Program statistics. She reviewed Social Services Adult Services/Adult Protective Services objectives which include investigating reports of abuse, neglect and exploitation, as well as providing referrals for medical care, housing, home-based case, transportation, adult day services, nutrition services, and legal intervention. Discussion ensued relative to the number of households receiving Medicaid versus number of residents. In closing, Ms. Snead stated as the community continues to age and more citizens live alone there will certainly be an impact on Adult Protective Services, long term care, financial and medical assistance. 18-216 04/25/18 9 lk A Ms. Jones stated the Parks and Recreation 50+ active lifestyles programs have had continuous growth over the past 10-12 years. She further stated drop-in programs like pickleball, volleyball and basketball offer an opportunity for people to play their favorite sport, stay in space and socialize. She stated special events are a big hit and most locations offer concerts and/or luncheons that are free. She noted this is due to the partnerships the county has established over the years with various retirement facilities or home health agencies. She stated the Bensley Recreation Center was the first location to offer programs for older adults which include fitness/wellness, lectures, drop in play for table top games, and special events. She further stated the Ettrick and Stonebridge Recreation Center also offer similar programs. Mr. Elswick requested data related to attendance at county programs at Stonebridge Senior Center once it is available. In closing, Ms. Jones stated the county is also in partnership with Huguenot Road Baptist and Chesterfield Baptist which offer badminton and art classes for older adults. Ms. Jaeckle commended the commitment to seniors and the availability of services embedded throughout the county. Ms. Preston began her presentation by stating the Senior Advocate office will be celebrating 15 years of service in May of 2018. She highlighted programs and services offered through the Senior Advocate office. She stated many of the programs offered through the Senior Advocate office could not be sustained without the assistance of volunteers who selflessly give of their time and talent to make a difference in the lives of older adults. Mr. Elswick inquired about a comparison of programs for the Shepherd's Center and the new Senior Minor Home Repairs Committee to ensure that efforts are not being duplicated. Ms. Preston continued her presentation by stating the Senior Advocate office works closely with the Chesterfield Age Wave Committee to ensure that communities are inclusive, accessible and sustainable for living across the lifespan and to connect at -risk and isolated older adults to existing resources. Ms. Jaeckle commended the efforts and partnership between Mid -Cities Civic Association and the Chesterfield Age Wave Committee. In closing, Ms. Preston provided an overview of various community partners who promote and coordinate services for older adults. Ms. Snead shared an example of neighbors helping neighbors. Mr. Holland stressed the importance of emphasizing the value of senior services and asked Dr. Casey to research options on ways to communicate information to the appropriate channels and data relative to an age wave trend analysis. In response to Mr. Elswick's question, Battalion Chief Frank Kinnier stated out of 1,060 cases, the average age of a senior using the Mobile Integrated Healthcare Program is 67.5. He stated those seniors experience mobility and chronic health issues. 18-217 04/25/18 3.D. TAX EXEMPTION AND CREDITS UPDATE Ms. Jenefer Hughes, Commissioner of the Revenue, accompanied by Mr. Matt Harris, Deputy County Administrator, provided an update to the Board of Supervisors regarding the county's Tax Relief for the Elderly and Disabled program, including program enrollment, relief criteria, potential customer service enhancements and other tax relief programs in the county. She began her presentation by stating the Code of Virginia enables localities to exempt home owners aged 65 and over and disabled citizens from real estate taxes. She further stated citizens receive a pre-printed application by mail and must renew every year by April 1. She stated renewals are accepted by mail, in person and at home for citizens with severe mobility issues. She noted 3,973 citizens benefited from the program in 2017. She stated citizens are overwhelmingly positive and grateful for the program. She further stated there are opportunities to enhance the program and the strategy depends on the following program objectives: increased enrollment; increased tax relief provided; and an easier application process. She noted the Code of Virginia and county ordinances provide for a number of other types of tax relief, in the form of credits or exemptions. Mr. Elswick recommended initiating another strategy of communication regarding state income tax filings. Discussion ensued relative to the number of applications received/processed, consideration for changing asset limits and review of percentage relief. Mr. Harris noted more detailed explanations of other tax relief/tax exemptions were made available to Board members. Discussion ensued relative to relief/exemptions for personal property tax. Ms. Hughes continued her presentation by highlighting other real estate tax relief/tax exemptions; business licenses and technology zones; and business personal property tax. Mr. Holland requested information relative to the total amount of BPOL exemptions in Technology Zones. Discussion ensued relative to the business personal property business -friendly tax calculation structure and assessments. 3.E. COMMUNITY ENHANCEMENT PROPOSED ORDINANCE CHANGES Mr. Rich Billingsley, License Inspector, provided an update to the Board of Supervisors regarding Community Enhancement proposed ordinance changes. He stated Chapter 11 of the County Code allows the county to issue notices of violation to property owners who have allowed trash to accumulate or have allowed vegetation to grow out of control. He further stated under the current versions, the delivery requirements for notices of violation that must be provided to property owners are different. He stated the proposed amendments would make the notice requirements more straightforward for inspectors by making the notice requirements the same for each section, that is, by personal delivery of the notice to the property owner or by first class mail to property owner, 18-218 04/25/18 A using the mailing address listed in the real estate tax records. He noted the fee charged to property owners who do not comply with the notice has increased and the proposed amendments specify that one written notice per growing season is reasonable to notify property owners to control the growth of grass and other vegetation. He stated County Code Section 13-62 prohibits the keeping of inoperable vehicles on residentially -zoned properties. He further stated the proposed amendments also change Section 13-62 to allow inspectors to send notices of violation by first class mail to the property owner, using the mailing address listed in the real estate tax records, and add an option for the inspectors to hand deliver notices of violation to property owners and vehicle owners. He noted these changes would ensure that the same notice standards apply to notices of violation under Chapter 11 and Chapter 13. Discussion ensued regarding properties in Agricultural zones with tall grass/weeds and ways to research the county's ability to address the issue. Ms. Jaeckle and Mr. Elswick expressed appreciation to the Community Enhancement Department for their efforts relative to addressing issues of tall grass and inoperable vehicles in the county. Dr. Casey noted the request to set a public hearing for consideration of proposed ordinance changes is on the Board's consent agenda for this evening. 3.F. LEGISLATIVE UPDATE Ms. Mary Ann Curtin, Director of Intergovernmental Relations, presented a brief update to the Board of Supervisors regarding the status of state legislation. She stated the Senate is scheduled to come back into session on May 14 to receive the House budget bill, which has been adopted, and make appropriate revisions in order to get the state budget bill into conference. She further stated when the Senate Local Government Committee met the day before the veto session it announced the creation of a sub -committee to deal with school facilities' modernization throughout the Commonwealth. In closing, s -he stated reports should be distributed to departments and Board members as soon as the disposition of bills are finalized. Discussion ensued relative to the amendment of the Metro funding bills to protect Northern Virginia transportation funds. 4. REPORTS There were no Reports at this time. 5. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no requests to address the Board at this time. 18-219 04/25/18 6. RECESS On motion of Ms. Haley, seconded by Mr. Holland, the Board recessed for dinner in Room 502. Ayes: Jaeckle, Haley, Holland and Elswick. Nays: None. Absent: Winslow. Reconvening: Ms. Jaeckle noted Mr. Winslow's absence, due to a pre -planned commitment and recognized Ms. Reva Trammell, Richmond City Council member, who was in attendance. 7. INVOCATION The Honorable Dorothy Jaeckle, Chair, Board of Supervisors, gave the invocation. 8. PLEDGE OF ALLEGIANCE Ms. Kylie DiMattio, Gold Award Recipient, led the Pledge of Allegiance to the Flag of the United States of America. 9. COUNTY ADMINISTRATION UPDATE 9.A. LOCAL GOVERNMENT EDUCATION WEEK Dr. Casey announced Local Government Education Week was recognized earlier this month. He stated the purpose is to partner with the county's school system to promote civic education and an engagement and effort to educate citizens about their local government, strengthen a sense of community and engage the next generation of local government managers. He further stated 12 county leaders made presentations to 8th graders in 11 county middle schools. 9.B. OTHER COUNTY ADMINISTRATION UPDATES Dr. Casey stated ACCESS Chesterfield coupon booklets no longer have expiration dates. 10. BOARD MEMBER REPORTS Mr. Holland announced he attended Resilience - the Biology of Stress and the Science of Hope Film event on April 11th, as well as a meeting regarding workforce development on April 13th. He reported the fourth annual Inspire Youth at Work Summer Opportunities Fair to be held on April 28th at 9:00 a.m. at the Resource Workforce Center. He also announced he attended the VACo Board of Directors meeting in Tappahannock on April 21St. 18-220 04/25/18 A A 11. RESOLUTIONS AND SPECIAL RECOGNITIONS 11.A. RECOGNIZING THE OLDER AMERICANS MONTH STUDENT ESSAY CONTEST WINNERS Ms. Debbie Preston, Senior Advocate, stated Older Americans Month is observed in Chesterfield County, the Commonwealth of Virginia and the nation in May to show our appreciation for the older adults in our community. She stated the Older Americans Month theme for this year - Engage at Every Age, emphasizes that you are never too old (or too young) to take part in activities that can enrich your physical, mental, and emotional well-being and celebrates the many ways older adults make a difference in our communities. The following students from local elementary schools who are the winners of the Older Americans Student Essay Contest were recognized: Farrah Adeliyi Tyler Standbridge Elizabeth Mackie Alexandria Davis Nicolas Medicao Virginia Zhang Tori Castillo Ella Estes Kenslee Via Shaui Chan Ellie Griffin Andrew Parrish Ainsley Bowman Brianna Miller Charlotte Witthoefft Grand prize winner: Caroline Kuhn All Board members congratulated the school contest winners and stressed the importance of recognizing older adults and the loved one who inspired their essays. 11.B. MS. KYLIE ROSE DIMATTIO UPON ATTAINING THE GIRL SCOUT GOLD AWARD Ms. Susan Pollard introduced Ms. Kylie Rose DiMattio, who was present to receive the resolution. On motion of Mr. Holland, seconded by Mr. Elswick, the Board adopted the following resolution: WHEREAS, the Girl Scouts of the United States of America is an organization serving over 2.7 million girls and was founded to promote citizenship training and personal development; and WHEREAS, after earning three interest project patches, earning the Girl Scout Gold Leadership Award, the Girl Scout Gold Career Award, and the Girl Scout Gold 4Bs Challenge Award, and designing and implementing a Girl Scout Gold Award project, the Gold Award is the highest achievement award in Girl Scouting and symbolizes outstanding accomplishments in the areas of leadership, community service, career planning, and personal development; and 18-221 04/25/18 WHEREAS, the Girl Scout Award can only be earned by girls aged 14-18 or in grades 9-12 and is received by less than 6 percent of those individuals entering the Girl Scouting movement; and WHEREAS, Miss Kylie Rose DiMattio, Troop 603, sponsored by Southminster Presbyterian Church, has accomplished these high standards and have been honored with the Girl Scouts of America Gold Award by the Girl Scout Commonwealth Council of Virginia, Incorporated; and WHEREAS, growing through her experiences in Girl Scouting, learning the lessons of responsible citizenship, and priding herself on the great accomplishments of her country, Kylie is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 25th day of April 2018, publicly recognizes Miss Kylie Rose DiMattio, extends congratulations on her attainment of the Gold Award, and acknowledges the good fortune of the county to have such an outstanding young woman as its citizen. Ayes: Jaeckle, Haley, Holland and Elswick. Nays: None. Absent: Winslow. Ms. Haley presented the executed resolution and patch to Miss DiMattio, accompanied by her family, congratulated her on her outstanding achievements, and wished her well in future endeavors. Miss DiMattio provided details of her accomplishments and expressed appreciation to her parents and other for their support. 11.C. RECOGNIZING BOY SCOUTS UPON ATTAINING THE RANK OF EAGLE SCOUT Ms. Pollard recognized Mr. Colin Ray Wakefield and Mr. Aaron Lee Vardell, who were present to receive the resolution. On motion of Mr. Holland, seconded by Mr. Elswick, the Board adopted the following resolution: WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least 21 merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Colin Ray Wakefield, Troop 2862, sponsored by Providence United Methodist Church; 18-222 04/25/18 Ic and Mr. Aaron Lee Vardell, Troop 897, sponsored by Mount Pisgah United Methodist Church, have accomplished those high standards of commitment and have reached the long -sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through their experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for a role as leaders in society, Colin and Aaron have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 25th day of April 2018, publicly recognizes Mr. Colin Ray Wakefield and Mr. Aaron Lee Vardell, extends congratulations on their attainment of Eagle Scout, and acknowledges the good fortune of the county to have such outstanding young men as its citizens. Ayes: Jaeckle, Haley, Holland and Elswick. Nays: None. Absent: Winslow. Ms. Haley and Mr. Holland presented the executed resolutions and patches to each of the Eagle Scouts, accompanied by members of their families, congratulated them on their outstanding achievements, and wished them well in future endeavors. Mr. Wakefield and Mr. Vardell provided details of their Eagle Scout project and expressed appreciation to their parents and other for their support. 11.D. RECOGNIZING MRS. BECKY M. FRETWELL, TREASURER'S OFFICE, UPON HER RETIREMENT Mr. Carey Adams, Treasurer, introduced Mrs. Becky Fretwell, who was present to receive the resolution. On motion of Ms. Haley, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, Mrs. Becky M. Fretwell began her career with Chesterfield County in August 1981 as a clerk typist with the County's License Inspector Department, and served seven months before accepting a position in the private sector; and WHEREAS, in August 1985, Mrs. Fretwell was hired as an account clerk by Treasurer Mary Arline McGuire; and WHEREAS, through hard work and determination, Mrs. Fretwell rose through the ranks and was appointed Deputy Treasurer in January 1992 by Treasurer Richard A. Cordle; and WHEREAS, Mrs. Fretwell faithfully served under three treasurers during her tenure, and worked diligently to manage critical operations of the office including Administration, Customer Service, and Delinquent Collections; and 18-223 04/25/18 WHEREAS, Mrs. Fretwell understood the value of education and self-improvement; she completed the County's Supervisory Institute in 1990, became certified as a Level I Deputy Treasurer in August 1994, then achieved the certification of Master Governmental Deputy Treasurer in November 2004 from the University of Virginia, and continued to maintain the requirements for her certification throughout her career; and WHEREAS, Mrs. Fretwell was instrumental in achieving numerous process improvements over the years, including automation of critical tasks and the streamlining of major customer -facing processes, saving the County thousands of dollars and significantly decreasing customer wait times; and WHEREAS, Mrs. Fretwell served on several system implementation teams during her tenure, most notably the recent Taxation Management System project, and played a key role in the testing and launch of various systems critical to customer service and delinquent collections; and WHEREAS, Mrs. Fretwell maintained a consistent focus on customer service and worked admirably to assist customers during peak workload periods; she was a vital team member in several initiatives that enhanced the level of customer service provided to our citizens, including proration credits, decal substations at a local mall and banks, acceptance of debit and credit cards at the point of sale, establishment of the "one-stop shop" customer service concept, the combination of personal property tax and vehicle decal billings, the elimination of vehicle decals, the implementation of registration fees, DMV Select, Client Decisioning Module, and Automated Payment Service enhancements; and WHEREAS, Mrs. Fretwell commendably served on various County committees and focus groups, including the Investiture Committee, United Way, Family/Worklife Advisory Committee, and the Unified Pay Study Focus Group, Mrs. Fretwell also participated in the County's presentation to the Senate Productivity Evaluation Team; which led to the County receiving the prestigious Gold Medallion Senate Productivity Award in 1994; and WHEREAS, Mrs. Fretwell was passionate about customer service and treated customers with respect, dignity, and fairness; she received numerous commendations from citizens about the excellent service provided; and WHEREAS, one of the best measures of an employee is the respect and recognition received from co-workers, Mrs. Fretwell received the Employee of the Year award for the Treasurer's Office not once, but twice in her tenure, in 1990, and again in 2011; and WHEREAS, Mrs. Fretwell was committed to ensuring that employees were well-trained and equipped to assist the customer; she developed comprehensive training materials and conducted numerous training classes, including a session on collections for the Treasurer's Association; and 18-224 04/25/18 It WHEREAS, Mrs. Fretwell will be sorely missed for her contributions to excellence in customer service, process improvement, automation, innovation, and her faithful service and dedication to serving our citizens; and NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 25th day of April 2018, publicly recognizes Mrs. Becky M. Fretwell for her 33 years of exemplary service to the residents of Chesterfield County, and conveys to Mrs. Fretwell best wishes for a long, happy, healthy, and fulfilling retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mrs. Fretwell, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Jaeckle, Haley, Holland and Elswick. Nays: None. Absent: Winslow. Ms. Jaeckle presented the executed resolution to Ms. Fretwell, extended her sincere appreciation for her dedicated service and offered best wishes upon her retirement. Ms. Haley, Mr. Elswick and Mr. Holland all commended Ms. Fretwell for her dedicated and exemplary service to residents of Chesterfield County. Dr. Casey presented Ms. Fretwell with an acrylic statue and county watch, highly praised her outstanding and noteworthy service and wished her well upon her retirement. Ms. Fretwell, accompanied by members of her family, sincerely thanked her colleagues in attendance and the Board of Supervisors for the special recognition and kind sentiments. A standing ovation followed. 11.E. RECOGNIZING CORPORAL OFFICER JEFFREY A. AUXIER, POLICE DEPARTMENT, UPON HIS RETIREMENT Lieutenant Colonel Dan Kelly introduced Corporal Officer Jeffrey A. Auxier, who was present to receive the resolution. On motion of Mr. Holland, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, Corporal Jeffrey A. Auxier will retire from the Chesterfield County Police Department on May 1, 2018 after providing nearly 29 years of quality service to the residents of Chesterfield County; and WHEREAS, Corporal Auxier has faithfully served the (W county in the capacity of Patrol Officer, Senior Police Officer, Master Police Officer, Career Police Officer, Career Detective and Corporal; and WHEREAS, during his tenure, Corporal Auxier has also served as a Field Training Officer, Evidence Technician, General Instructor, Firearms instructor, School Resource Officer, Arson Investigator and as a member of the Street Drug Enforcement Unit; and 18-225 04/25/18 WHEREAS, Corporal Auxier has been a School Resource Officer for ten years and because of his knowledge and experience, he has served as a mentor for officers new to the School Resource program, and has also served as a high school coach where he has provided a positive experience for his students and taught them character and teamwork skills; and WHEREAS, Corporal Auxier served as a contact between the schools, the School Resource Officer program and the Gang Investigation Unit which allowed him to collect significant intelligence information and increase his effectiveness in his assignment; and WHEREAS, Corporal Auxier and his fellow School Resource Officers were recognized with a Unit Citation for their dedication and attention to detail in achieving a higher than expected case clearance rate while maintaining a strong focus on their regular school related security and other duties, receiving praise from school employees at all levels; and WHEREAS, Corporal Auxier was the recipient of a Chief's Commendation for his teamwork and detailed approach to an investigation that led to the identification and arrest of a serial arson suspect; and WHEREAS, Corporal Auxier earned a Chief's Commendation for his contributions as part of a team for the development of a pamphlet to accompany an instructional program entitled TRUST, which teaches middle and high school students about laws, police work and how to responsibly handle encounters with police officers; the pamphlet is utilized by the Chesterfield County Public Schools as a presentation resource that facilitates understanding; and WHEREAS, Corporal Auxier received an Achievement Award for his response to a robbery in progress call, when due to the quick response and skill of Corporal Auxier and his fellow officer, the armed suspect was captured and subsequently charged with several felony offenses; and WHEREAS, Corporal Auxier was the recipient of an Achievement Award in 2003 for his diligence in making sixty- nine DUI arrests, one of the two highest number of DUI arrests for that year, earning him special recognition from "Mothers Against Drunk Driving"; and WHEREAS, Corporal Auxier is recognized for his excellent communications and human relations skills, his strong work ethic and his teamwork, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County during his career; and WHEREAS, Corporal Auxier has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Corporal Auxier has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Auxier's diligent service. 18-226 04/25/18 P] P] NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 25th day of April 2018, publicly recognizes Corporal Jeffrey A. Auxier and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Corporal Auxier, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Jaeckle, Haley, Holland and Elswick. Nays: None. Absent: Winslow. Ms. Jaeckle presented the executed resolution to Corporal Auxier and commended him on his many years of loyal, dedicated service, honesty and integrity in the field of law enforcement. Ms. Haley, Mr. Elswick and Mr. Holland all highly praised Corporal Auxier on his tremendous leadership, accomplishments, and devoted service to county citizens. Dr. Casey presented Corporal Auxier with an acrylic statue and county watch, congratulated him on his retirement and expressed appreciation for his outstanding service to the county. Corporal Auxier, accompanied by his family, expressed his appreciation to the Board for the special recognition and for all their support throughout the years. A standing ovation followed. 12. NEW BUSINESS 12.A. APPOINTMENTS 12.A.1. CAMP BAKER MANAGEMENT BOARD On motion of Mr. Holland, seconded by Mr. Elswick, the Board nominated/reappointed Mr. Patrick Knightly, Ms. Billie Robinson, Mr. William Collie, Mr. William Poole and Mr. William "Ed" Nicely to serve on the Camp Baker Management Board, whose terms are effective immediately and will expire April 30, 2020. Ayes: Jaeckle, Haley, Holland and Elswick. Nays: None. Absent: Winslow. 18-227 04/25/18 12.B. CONSENT ITEMS 12.B.1. ADOPTION OF RESOLUTIONS 12.B.1.a. RECOGNIZING COUNTY EMPLOYEES UPON THEIR RETIREMENT 12.B.1.a.1. MRS. CAROL S. DUKE, POLICE DEPARTMENT On motion of Ms. Haley, seconded by Mr. Elswick, the Board adopted the following resolution: WHEREAS, Carol S. Duke will retire from the Chesterfield County Police Department on May 1, 2018, after providing 25 years of outstanding quality service to the residents of Chesterfield County; and WHEREAS, Mrs. Duke has faithfully served the county in the capacity of Secretary and Senior Human Resources Technician; and WHEREAS, Mrs. Duke was recognized for the assistance she provided in the coordination of a United Way campaign covering over 3600 county employees, taking it upon herself to complete many tasks that needed to be done without being asked, while continuing to perform her regular job duties in an exemplary manner; and WHEREAS, Mrs. Duke was the recipient of a letter of appreciation for her professionalism, positive attitude and supportive demeanor during a very stressful time -accounting investigation, and she was recognized for her invaluable role in the successful completion of the review process; and WHEREAS, Mrs. Duke and her co-workers in the Personnel Unit received a Unit Citation for their combined intense efforts to significantly decrease the number of police officer vacancies; within a six-month period, the unit processed 465 applications, and completed all testing, interviews, and background investigations, which culminated in the largest recruit academy in sixteen years; and WHEREAS, Mrs. Duke has contributed to the efficiency and effectiveness of the Police Personnel Unit by suggesting and implementing cost and time saving process improvements, including eliminating the printing of over 2,000 multi -page police officer applications received each year and retaining them instead in computer files; and scheduling officer applicant tests by e-mail instead of the time-consuming phone calls back and forth; and WHEREAS, Mrs. Duke was consistently praised during her career for her diligence in treating each applicant courteously with respect and dignity and in going the extra mile to ensure applicants obtained exactly the information they needed in their quest to become a police officer, and applicants often sought her out at the testing to thank her in person for her kindness; and WHEREAS, Mrs. Duke was an excellent team player and always displayed great professionalism and knowledge of police hiring and employment policies in her daily interactions with internal and external customers; and 18-228 04/25/18 14 WHEREAS, Mrs. Duke has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Mrs. Duke's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mrs. Carol S. Duke and extends on behalf of its members and the residents of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. Ayes: Jaeckle, Haley, Holland and Elswick. Nays: None. Absent: Winslow. 12.B.1.a.2. MS. PAULETTE E. JOHNSON, BUDGET AND MANAGEMENT DEPARTMENT On motion of Ms. Haley, seconded by Mr. Elswick, the Board adopted the following resolution: WHEREAS, Ms. Paulette E. Johnson served in the United States Coast Guard on active and reserve duties for a combined 33 years; and WHEREAS, Ms. Johnson also served the public while working at the Internal Revenue Service and the Commonwealth of Virginia; and WHEREAS, Ms. Johnson began working for Chesterfield County in the Community Development Block Grant (CDBG) office as Senior Accounting Technician on October 2, 2000; and WHEREAS, Ms. Johnson transferred into the Budget and Management Department in July 2010 as part of the consolidation of the CDBG program; and WHEREAS, Ms. Johnson reconciled records in the IDIS system for the CDBG program; and WHEREAS, she also participated in initiatives such as Housing and Urban Development annual reporting of taxes and program audit requirements; and WHEREAS, Ms. Johnson has provided a diverse range of administrative support and particularly excelled in the area of customer service; and WHEREAS, she has additionally performed critical roles such as the accurate collection and daily deposits of cash proffer revenues, and the timely processing of federal grant financial transactions, important to maintaining compliance with federal regulations; and 18-229 04/25/18 WHEREAS, Ms. Johnson is known countywide for her customer service and positive interactions with other staff; and WHEREAS, Ms. Johnson has consistently demonstrated poise in many difficult situations; and WHEREAS, Ms. Johnson has provided dedicated service to her work and shown commitment in serving her community in Chesterfield County for the past 17 years. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Ms. Paulette E. Johnson, expresses appreciation on behalf of all residents for her dedicated and faithful service to the county, congratulates her upon her retirement, and wishes her the best for a long and- happy retirement. Ayes: Jaeckle, Haley, Holland and Elswick. Nays: None. Absent: Winslow. 12.B.1.a.3. FIREFIGHTER FRANCIS B. GAREY, JR., FIRE AND EMERGENCY MEDICAL SERVICES DEPARTMENT On motion of Ms. Haley, seconded by Mr. Elswick, the Board adopted the following resolution: WHEREAS, Firefighter Francis B. Garey, Jr. retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on April 1, 2018; and WHEREAS, Firefighter Garey's passion for helping people began as a member of the Midlothian Volunteer Fire Station #5, and as a member of the Manchester Volunteer Rescue Squad in 1975; and WHEREAS, Firefighter Garey began his career as a dispatcher in the Emergency Communications Center better known then as "Fire Alarm" in March 1978, attended Drill School #10 in July 1979 and has faithfully served the County for over 40 years beginning his operational assignments at the Manchester Fire and EMS Station on Engine 2 and then Truck 2, the Dutch Gap Fire and EMS Station on Truck #14; and WHEREAS, Firefighter Garey was a member of the department's first specialty team "the Dive Team" in March 1980, where he has served with distinction and honor for 38 years; his most notable dive team responses were Washington, D.C. in February 1982 for the Air Florida Crash into the Potomac River, and the extended operation on Swift Creek Reservoir from February 26, 2006 to March 6, 2006 to locate two teenagers who drowned after their boat capsized; and WHEREAS, Firefighter Garey, because of his strong work ethic and passion for EMS, was selected by then Fire Chief Robert L. Eanes for the position of Flight Paramedic with the Virginia State Police Med-Flight I program where he has continued to serve for the past 34 years; rendering essential 18-230 04/25/18 K A lifesaving medevac, search and rescue, and law enforcement services to the citizen of Chesterfield County and across the commonwealth, and who is the last of the original flight crew members; and WHEREAS, Firefighter Garey is the only non -trooper in the history of the Virginia State Police to receive the Superintendents Award, the highest award given, for his heroic actions during the floods in Greene and Madison Counties where his life was placed at high personal risk while rescuing citizens from vehicles, roofs of homes, and trees during an extended medevac hoist operation in June 1995; and WHEREAS, Firefighter Garey was named as the region's "Outstanding EMS Provider of the Year" by the Old Dominion EMS Alliance in 2006; and WHEREAS, Firefighter Garey was one of the founding members of the department's Critical Incident Stress Management Team, and has served faithfully since its creation in 1989 as a peer team support member; and WHEREAS, Firefighter Garey was recognized with a Unit Citation Award for his actions in October 1993 for initiating advanced life support and actions taken as a team at the scene of a motor vehicle accident that resulted in saving a life; and WHEREAS, Firefighter Garey was recognized with an EMS Lifesave Award for his expert medical skill during a head-on motor vehicle accident in May 1999 that resulted in saving a life; and WHEREAS, Firefighter Garey was recognized with an EMS Lifesave Award for his quick thinking and advanced lifesaving skills at the scene of a motor vehicle accident in September 2000 that resulted in saving two lives; and WHEREAS, Firefighter Garey was presented an EMS Unit Citation when his team responded in January 2004 to a motor vehicle accident where a car struck a tree and trapped two patients, and WHEREAS, Firefighter Garey was recognized with a Unit Citation Award for his heroic actions along with the Virginia State Police Med-Flight crew in August 2004 during Tropical Storm Gaston where he assisted in the rescue of three citizens who had been swept downstream by swift moving water; and WHEREAS, Firefighter Garey was presented an EMS Unit Citation for his actions in February 2005 at the scene of a motor vehicle accident on Cogbill Road with three patients. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes the contributions of Firefighter Francis B. Garey, Jr., expresses the appreciation of all citizens for his service to the county, and extends their appreciation for his dedicated service and their congratulations upon his retirement. Ayes: Jaeckle, Haley, Holland and Elswick. Nays: None. Absent: Winslow. 18-231 04/25/18 12.B.2. SET DATES FOR PUBLIC HEARINGS 12.B.2.a. TO CONSIDER AN ORDINANCE AMENDMENT RELATING TO GENERAL PERFORMANCE CRITERIA FEES WITHIN CHESAPEAKE BAY PRESERVATION AREAS On motion of Ms. Haley, seconded by Mr. Elswick, the Board set May 23, 2018, for a public hearing on code amendment to County Code Section 19.1-525 relating to general performance criteria fees within Chesapeake Bay preservation areas. Ayes: Jaeckle, Haley, Holland and Elswick. Nays: None. Absent: Winslow. 12.B.2.b. TO CONSIDER AN ORDINANCE AMENDMENT RELATING TO REMOVAL OF TRASH, WEEDS, ETC., FROM PROPERTY On motion of Ms. Haley, seconded by Mr. Elswick, the Board set May 23, 2018, for a public hearing to consider amending and reenacting Chapter 11, Article III of the County Code "Removal of trash, weeds, etc. from property" to amend § 11- 31(c) relating to improper disposal of trash and other debris and § 11-32(e) relating to uncontrolled growth of weeds, grass, and other vegetation. Ayes: Jaeckle, Haley, Holland and Elswick. Nays: None. Absent: Winslow. 12.B.2.c. TO CONSIDER AN ORDINANCE AMENDMENT RELATING TO RESTRICTION ON KEEPING INOPERABLE MOTOR VEHICLES AND REMOVAL OF SUCH VEHICLES On motion of Ms. Haley, seconded by Mr. Elswick, the Board set May 23, 2018, for a public hearing to consider amending and reenacting Chapter 13, Article III of the County Code to amend § 13-62 "Restriction on keeping inoperable motor vehicles; removal of such vehicles." Ayes: Jaeckle, Haley, Holland and Elswick. Nays: None. Absent: Winslow. 12.B.3. REQUEST TO QUITCLAIM A SIXTEEN -FOOT SEWER EASEMENT ACROSS PROPERTY OF R.E. COLLIER, INC. -BUILDER On motion of Ms. Haley, seconded by Mr. Elswick, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 16 -foot sewer easement across the property of R.E. Collier, Inc. -Builder. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Jaeckle, Haley, Holland and Elswick. Nays: None. Absent: Winslow. 18-232 04/25/18 IC F1 A 12.B.4. ACCEPTANCE OF PARCELS OF LAND 12.B.4.a. ADJACENT TO MALL DRIVE FROM CJM CHESTERFIELD, LLC On motion of Ms. Haley, seconded by Mr. Elswick, the Board accepted the conveyance of a parcel of land containing 0.009 acres adjacent to Mall Drive from CJM Chesterfield, LLC and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Jaeckle, Haley, Holland and Elswick. Nays: None. Absent: Winslow. 12.B.4.b. ADJACENT TO CHALKLEY ROAD FROM MAGNOLIA LAKES, LLC On motion of Ms. Haley, seconded by Mr. Elswick, the Board accepted the conveyance of a parcel of land containing 0.11 acres adjacent to Chalkley Road from Magnolia Lakes LLC and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Jaeckle, Haley, Holland and Elswick. Nays: None. Absent: Winslow. 12.B.4.c. ADJACENT TO WILLIS ROAD FROM RIVER CITY CHESTERFIELD, LLC On motion of Ms. Haley, seconded by Mr. Elswick, the Board accepted the conveyance of a parcel of land containing 8.5615 acres adjacent to Willis Road from River City Chesterfield, LLC and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Jaeckle, Haley, Holland and Elswick. Nays: None. Absent: Winslow. 12.B.4.d. ALONG CENTER POINTE PARKWAY FROM CENTERPOINTE CROSSING HOMEOWNERS ASSOCIATION INC. On motion of Ms. Haley, seconded by Mr. Elswick, the Board accepted the conveyance of two parcels of land containing a total of 0.92 acres along Center Pointe Parkway from Centerpointe Crossing Homeowners Association, Inc. and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Jaeckle, Haley, Holland and Elswick. Nays: None. Absent: Winslow. 18-233 04/25/18 12.B.5. ACCEPTANCE OF STATE ROADS On motion of Ms. Haley, seconded by Mr. Elswick, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Oakdale Section 2, a portion of Type Change to the Secondary System miles of State Highways: AAA itinn Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number • Margo Lane, State Route Number 7980 From: Chester Road, (Route 145) To: Margo Court, (Route 7981), a distance of: 0.06 miles. Recordation Reference: Plat Book 238, Page 88 Right of Way width (feet) = 50 • Margo Lane, State Route Number 7980 From: Margo Court, (Route 7981) To: 0.03 miles southeast of Margo Court, (Route 7981), a distance of: 0.03 miles. Recordation Reference: Plat Book 238, Page 88 Right of Way width (feet) = 50 • Margo Lane, State Route Number 7980 From: 0.03 miles southeast of Margo Court, (Route 7981) To: South Carswell Street, (Route 7982), a distance of: 0.04 miles. Recordation Reference: Plat Book 238, Page 88 Right of Way width (feet) = 50 • Margo Court, State Route Number 7981 From: Margo Lane, (Route 7980) To: The cul-de-sac, a distance of: 0.12 miles. Recordation Reference: Plat Book 238, Page 88 Right of Way width (feet) = 40 18-234 04/25/18 It Ic A • South Carswell Street, State Route Number 7982 From: Margo Lane, (Route 7980) To: 0.08 miles southwest of Margo Lane, (Route 7980), a distance of: 0.08 miles. Recordation Reference: Plat Book 238, Page 88 Right of Way width (feet) = 40 • South Carswell Street, State Route Number 7982 From: 0.08 miles southwest of Margo Lane, (Route 7980) To: The cul-de-sac, a distance of: 0.05 miles. Recordation Reference: Plat Book 238, Page 88 Right of Way width (feet) = 40 • South Carswell Street, State Route Number 7982 From: Margo Lane, (Route 7980) To: The End of Maintenance, a distance of: 0.03 miles. Recordation Reference: Plat Book 238, Page 88 Right of Way width (feet) = 40 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Winterfield Park Section 1 - Remainder Type Change to the Secondary System miles of State Highways: Addition Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number • Michaux Village Drive, State Route Number 7983 From: Winterfield Road, (Route 714) To: Michaux Park Lane, (Route 7985), a distance of: 0.02 miles. Recordation Reference: Plat Book 233, Page 7 Right of Way width (feet) = 61 • Michaux Village Drive, State Route Number 7983 From: Michaux Park Lane, (Route 7985) To: End of Maintenance, a distance of: 0.04 miles. Recordation Reference: Plat Book 233, Page 7 Right of Way width (feet) = 61 18-235 04/25/18 • Michaux Springs Drive, State Route Number 7984 From: Winterfield Road, (Route 714) To: Michaux Park Lane, (Route 7985), a distance of: 0.02 miles. Recordation Reference: Plat Book 233, Page 7 Right of Way width (feet) = 60 • Michaux Park Lane, State Route Number 7985 From: Michaux Village Drive, (Route 7983) To: Michaux Springs Drive, (Route 7984), a distance of: 0.07 miles. Recordation Reference: Plat Book 233, Page 7 Right of Way width (feet) = 45 • Michaux Springs Drive, State Route Number 7984 From: Michaux Park Lane, (Route 7985) To: End of Maintenance, a distance of: 0.04 miles. Recordation Reference: Plat Book 233, Page 7 Right of Way width (feet) = 60 Ayes: Jaeckle, Haley, Holland and Elswick. Nays: None. Absent: Winslow. 12.B.6. CHANGE ORDER AND ADDITIONAL APPROVAL AUTHORITY TO THE DIRECTOR OF PURCHASING FOR FUTURE CHANGE ORDERS FOR THE CENTRAL LIBRARY RENOVATION PROJECT On motion of Ms. Haley, seconded by Mr. Elswick, the Board authorized the Director of Procurement to execute a change order in the amount of $95,177.53 for the replacement of deteriorated HVAC duct board for the Central Library Renovation Project and granted additional approval authority to the Director of Procurement for future change orders up to five percent of the original contract. Ayes: Jaeckle, Haley, Holland and Elswick. Nays: None. Absent: Winslow. 12.B.7. AWARD OF CONSTRUCTION CONTRACTS 12.B.7.a. FOR THE MAGNOLIA GREEN FIRE STATION CONSTRUCTION PROJECT On motion of Ms. Haley, seconded by Mr. Elswick, the Board authorized the Director of Procurement to award a construction contract for the Magnolia Green Fire Station Construction Project, up to the FY2019 CIP adopted project construction budget, to the lowest responsive and responsible bidder, and execute all necessary change orders, up to the amount budgeted. Ayes: Jaeckle, Haley, Holland and Elswick. Nays: None. Absent: Winslow. 18-236 04/25/18 PC A 12.B.7.b. FOR THE HICKS ROAD (MOUNT GILEAD BOULEVARD TO CARDIFF LANE) IMPROVEMENT PROJECT On motion of Ms. Haley, seconded by Mr. Elswick, the Board authorized the Procurement Director to award a construction contract to Fielder's Choice Enterprises, Inc. in the amount of $1,366,204.50; and execute all necessary change orders, up to the full amount budgeted, for the Hicks Road (Mount Gilead Boulevard to Cardiff Lane) Improvement Project. Ayes: Jaeckle, Haley, Holland and Elswick. Nays: None. Absent: Winslow. 12.B.7.c. FOR THE GENITO ROAD/OTTERDALE ROAD INTERSECTION IMPROVEMENT PROJECT On motion of Ms. Haley, seconded by Mr. Elswick, the Board authorized the Procurement Director to award a construction contract, up to $2,600,000, to the lowest responsive and responsible bidder; and execute all necessary change orders, up to the full amount budgeted, for the Genito Road/Otterdale Road Intersection Improvement Project. Ayes: Jaeckle, Haley, Holland and Elswick. Nays: None. Absent: Winslow. 12.B.8. TRANSFER OF DISTRICT IMPROVEMENT FUNDS 12.B.8.a. FROM THE BERMUDA DISTRICT IMPROVEMENT FUND TO THE CHESTERFIELD COUNTY SCHOOL BOARD FOR A VISUAL ART MURAL AT THOMAS DALE HIGH SCHOOL On motion of Ms. Haley, seconded by Mr. Elswick, the Board transferred $1,627 from the Bermuda District Improvement Fund to the Chesterfield County School Board for supplies to paint a visual art mural in the commons area at Thomas Dale High School, subject to the conditions. Ayes: Jaeckle, Haley, Holland and Elswick. Nays: None. Absent: Winslow. 12.B.8.b. APPROVAL OF STREETLIGHT INSTALLATION ON KINGS CREST DRIVE AND TRANSFER OF DALE DISTRICT IMPROVEMENT FUNDS TO STREETLIGHTS TO FUND THE PROJECT On motion of Ms. Haley, seconded by Mr. Elswick, the Board approved the following streetlight installation in the Dale District and authorized the transfer of District Improvement Funds to Streetlights to fund this project: • In the Kings Grove Subdivision In the vicinity of 5924 Kings Crest Drive Cost to install one streetlight: $1,993.36 Ayes: Jaeckle, Haley, Holland and Elswick. Nays: None. Absent: Winslow. 18-237 04/25/18 12.B.9. REQUESTS TO INSTALL PRIVATE WATER SERVICES WITHIN PRIVATE EASEMENTS 12.B.9.a. TO SERVE PROPERTY ON WILLIS ROAD On motion of Ms. Haley, seconded by Mr. Elswick, the Board granted Alstom Power Inc. permission to install a private water service within a private easement to serve property at 1200 Willis Road, and authorized the County Administrator to execute the water connection agreement. Ayes: Jaeckle, Haley, Holland and Elswick. Nays: None. Absent: Winslow. 12.B.9.b. TO SERVE PROPERTY ON HARROWGATE ROAD On motion of Ms. Haley, seconded by Mr. Elswick, the Board granted OM & OM Management Corp., a Virginia corporation, permission to install a private water service within a private easement to serve property at 16022 Harrowgate Road, and authorized the County Administrator to execute the water connection agreement. Ayes: Jaeckle, Haley, Holland and Elswick. Nays: None. Absent: Winslow. 13. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS Ms. Jane Harris, representing the Chesterfield Alumnae Chapter of the Delta Sigma Theta Sorority, addressed the Board relative to the chapter and its many accomplishments. Mr. David Paxton, representing the United States Guard Auxiliary, Flotilla 31, addressed the Board regarding the importance of "Safe Boating Week." Mr. Steve O'Neill expressed concerns relative to the number of potholes in the county and urged the Board to raise taxes in order to remedy the issue. Mr. Tom Watson expressed concerns relative to the proposed Matoaca rezoning case and the allowance of heavy industrial zoning adjacent to residential or proposed residential areas. Mr. Mike Uzel, representing Bermuda Advocates for Responsible Development, expressed concerns relative to the development of the proposed Matoaca mega site and the Economic Development Authority. 14. DEFERRED ITEMS There were no Deferred Items. 18-238 04/25/18 P] It 15. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE FOLLOWING ORDER: - WITHDRAWALS/DEFERRALS - CASES WHERE THE APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO OPPOSITION - CASES WHERE THE APPLICANT DOES NOT ACCEPT THE RECOMMENDATION AND/OR THERE IS PUBLIC OPPOSITION WILL BE HEARD AT SECTION 17 (W 18RW0147 In Midlothian Magisterial District, Tarrington Holdings, LLC, requests an exception to Section 19.1-524 of the Chesapeake Bay Preservation Act requirements of the Zoning Ordinance to permit encroachment into the Resource Protection Area (RPA) along two unnamed perennial streams to perform grading and construction of five residential lots and principle dwelling units. The property is located at 4001 Ashwell Drive, which is within the James River drainage basin. Tax ID ## 735-725- 6651. Mr. Andy Gillies stated the applicant has formally withdrawn their application. He noted there is no action needed by the Board. In response to Mr. Holland's question, Mr. Gillies stated the case was deferred, and since that time it had been withdrawn. F[:�%i�►-►a In Bermuda Magisterial District, Main Street Homes requests conditional use to permit a model home in a subdivision and amendment of zoning district map in a Residential (R-15) District on 0.8 acre known as 6601 Elvas Lane. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for low density residential use (maximum of 1.0 dwelling per acre). Tax ID 777-642-4859. Mr. Gillies stated the applicant has formally withdrawn their application. He noted there is no action needed by the Board. 17RWOR97 In Bermuda Magisterial District, P&B Development LLC requests rezoning from Agricultural (A) to Residential (R-12) and amendment of zoning district map on 10 acres lying at the western terminus of Harrow Drive, 310 feet west of Parkgate Drive. Residential use of up to 3.63 units per acre is permitted in the Residential (R-12) District. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (maximum of 2.0 to 4.0 dwellings per acre). Tax ID 791-636-4209. Mr. Gillies stated Ms. Jaeckle is requesting a deferral of Case 17SN0827 to the May 23, 2018 regularly scheduled meeting. Mr. Andy Scherzer, representing the applicant, accepted the deferral. 18-239 04/25/18 Ms. Jaeckle called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Ms. Jaeckle, seconded by Ms. Haley, the Board deferred Case 17SN0827 until May 23, 2018. Ayes: Jaeckle, Haley, Holland and Elswick. Nays: None. Absent: Winslow. 17SN0828 In Bermuda Magisterial District, P&B Development LLC requests rezoning from Agricultural (A) to Residential (R-12) and amendment of zoning district map on 21.3 acres lying at the southern terminus of Parkgate Drive, 130 feet south of Cougar Trail. Residential use of up to 3.63 units per acre is permitted in the Residential (R-12) District. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (maximum of 2.0 to 4.0 dwellings per acre). Tax ID 792-633-4486. Mr. Gillies stated Ms. Jaeckle is requesting a deferral of Case 17SN0828 to the May 23, 2018 regularly scheduled meeting. Mr. Andy Scherzer, representing the applicant, accepted the deferral. Ms. Jaeckle called for public comment. Mr. Brett Christian, real estate agent representing the owner of the property, stated the deferrals have created a hardship for the seller. There being no one else to speak to the issue, the public hearing was closed. Ms. Jaeckle noted staff is working to remedy the problem as quickly as possible. On motion of Ms. Jaeckle, seconded by Ms. Haley, the Board deferred Case 17SN0828 until May 23, 2018. Ayes: Jaeckle, Haley, Nays: None. Absent: Winslow. 18SN0120 Holland and Elswick. In Bermuda Magisterial District, Doris Garcia requests renewal of manufactured home permit (Case 09SN0219) to permit a temporary manufactured home and amendment of zoning district map in a Residential (R-7) District on 0.5 acre known as 3121 Pineland Avenue. Density is approximately 2.0 units per acre. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II (2.0 to 4.0 dwellings per acre). Tax ID 797-630-2478. 18-240 04/25/18 It Ic 14 Mr. Gillies presented a summary of Case 18SN0120 and stated staff recommended approval, subject to the conditions. Ms. Rebecca Reese accepted the conditions on behalf of her mother Ms. Doris Garcia. Ms. Jaeckle called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Ms. Jaeckle, seconded by Mr. Elswick, the Board approved Case 18SN0120, subject to the following conditions: 1. The applicant shall be the owner and occupant of the manufactured home. (P) 2. No permanent -type living space may be added to the manufactured home. The manufactured home shall be skirted but shall not be placed on a permanent foundation. (P) Ayes: Jaeckle, Haley, Holland and Elswick. Nays: None. Absent: Winslow. 17SN0515 (AMENDED): In Matoaca Magisterial District, Douglas and Susan Sowers request amendment of zoning approval (Case 03SN0307) to amend cash proffers, setbacks, and transportation improvements and amendment of zoning district map in a Residential (R-12) District on 98.7 acres located at the southeast corner of Spring Run Road and Springford Parkway. Density will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (2.0 to 4.0 dwellings per acre). Tax ID 730-663-3520. Mr. Gillies presented a summary of Case 17SN0515 and stated both the Planning Commission and staff recommended approval and acceptance of the proffered conditions. Mr. Kerry Hutcherson, representing the applicant, accepted the recommendation and stated he believes the conditions proffered are reasonable under state law. Ms. Jaeckle called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Elswick, seconded by Mr. Holland, the Board approved Case 17SN0515 and accepted the following proffered conditions: The Applicant in this case, pursuant to Section 15.2-2298 of the Code of Virginia (1950 as amended) and the zoning Ordinance of Chesterfield County, for themselves and their successors or assigns, proffer that the property known as Chesterfield County Tax Identification Number 730-663-3520 18-241 04/25/18 ("the Property") under consideration will be used according to the following proffer(s) if, and only if, the request submitted herewith is granted with only those conditions agreed to by the Applicant. In the event this request is denied or approved with conditions not agreed to by the Applicant, the proffer shall immediately be null and void and of no further force or effect. The Applicant hereby amends Zoning Case 03SNO307 by modifying Section B.2(e) of the Textual Statement, dated May 16, 2003 and amended January 23, 2004, as related to side yards for cluster homes to read as follows: 1. Side Yards. The side yards for principal structures shall be located no less than seven and one-half (7.5) feet from any side property line. Accessory structures shall have no side yard setback. (P) The Applicant hereby amends Zoning Case 03SNO307 by replacing Proffered Condition 5(b)(ii) with Proffered Condition 2.A below, and the Applicant hereby_ proffers the following additional conditions: 2. Road Improvements. The Developer/Subdivider/Assignee shall provide the following improvements to Spring Run Road: A. Widening/improving Spring Run Road to provide two (2) eleven (11) foot wide travel lanes and a four (4) foot wide paved shoulder on both sides of the road, with modifications approved by the Transportation Department, from a point beginning approximately 500 feet east of the Springford Parkway/Bailey Bridge Road intersection eastward for a distance of approximately 2,000 feet (the "Spring Run Road Improvements"). The exact length and design of these improvements shall be approved by the Transportation Department. B. Dedication to Chesterfield County, free and unrestricted, of any additional right-of-way (or easements) required for the improvements identified above. In the event the Developer/Subdivider/Assignee is unable to acquire any "off-site" right-of-way that is necessary for these improvements, the Developer/Subdivider/Assignee may request, in writing, that the County acquire such right-of-way as a public road improvement. All costs associated with the acquisition of the right-of-way shall be borne by the Developer/Subdivider/Assignee. C. Prior to any construction plan approval, a phasing plan for the improvements identified in Proffered Condition 5 of Case 03SNO307 and for the Spring Run Road Improvements shall be submitted to and approved by the Transportation Department. The approved phasing plan shall require that the improvements identified in Proffered Condition 2.A and 2.B shall be provided prior to recordation of more than a cumulative total of one - hundred and one (101) residential lots. Additionally, prior to recordation of the initial subdivision plat, a bond, letter of credit, or other security (the "Security"), in a form acceptable to the County 18-242 04/25/18 It PC 14 Attorney, shall be provided to the County in an amount for the estimated cost of the Spring Run Road Improvements based on the approved construction plans or $949,400, whichever is greater, as approved by the Transportation Department. The Security shall be held in place for the payment of the Road Cash Proffer as described and required in Proffered Condition 3. (T) 3. Road Cash Proffer. For each dwelling unit, the applicant, sub -divider, or assignee(s) shall pay $9,400 per dwelling unit to the County of Chesterfield for road improvements within the service district for the property ("Road Cash Proffer"). Each payment shall be made, at the option of the Developer/Subdivider/Assignee, either through the application of the Road Construction Value (as defined and described in the following paragraph) or through cash payment prior to the issuance of a building permit for a dwelling unit unless state law modifies the timing of the payment. Should Chesterfield County impose impact fees at any time during the life of the development that are applicable to the Property, the amount paid in cash proffers shall be in lieu of or credited toward, but not be in addition to, any impact fees, in a manner determined by the County. The Transportation Department has acknowledged that the Spring Run Road Improvements have an estimated value of $3,560,606 (the "Road Construction Value"). The Road Construction Value shall apply towards the Road Cash Proffer. Once the payments for any constructed dwelling units exceed the Road Construction Value, the applicant, sub -divider, or assignee(s) thereafter shall begin making a cash proffer payment for each additional residential unit. (T and B&M) 4. Architectural and Site Desiqn Standards (not applicable to condominiums or cluster homes). All dwelling units, other than condominiums or cluster homes, developed on the Property shall be subject to the following architectural design standards: A. Style and Form. i. The architectural styles shall use forms and elements compatible with those in the Collington subdivision in Chesterfield County, Virginia. ii. The main body of each dwelling unit shall be a minimum of thirty (30) feet in width. iii. Variation in Front Elevations. The following restrictions are designed to maximize architectural variety of the houses. a. The same front elevation may not be located adjacent to, directly across from, or diagonally across the street from each other on the same street. 18-243 04/25/18 b. Variation in the front elevation to address the paragraph above may not be achieved by simply mirroring the facade but may be accomplished by providing at least two (2) of the following architectural changes: (i) adding or removing a porch or covered entry or increasing or decreasing the length of the porch or entry (ii) varying the location and/or style of a front facing gable (s) (iii) alternating the location of the garage (iv) providing different materials and/or siding types on at least 500-. of the elevation (v) providing a different roof type/roof line (vi) providing different window shapes or designs (vii) alternating the color themes with respect to siding, doors, and trim, or (viii) varying the window and door fenestration. B. Exterior Facades. i. Facade Materials. At least 500 (5 in 10) dwelling units constructed shall have brick or stone (or a combination thereof) that covers a minimum of 20% of the front facade (which facade shall exclude gables, windows, trim, and doors). other acceptable siding materials shall include stucco, synthetic stucco (E.I.F.S.), or horizontal lap siding. Horizontal lap siding may be manufactured from natural wood or cement fiber board or may be premium quality vinyl siding with a minimum wall thickness of .044 inches. Synthetic Stucco (E.I.F.S.) siding shall be finished in a smooth, sand or level texture, no rough textures are permitted. Exterior facades shall include, at a minimum, 1 X 6 rake and fascia boards. ii. Shutters. Except in the case of dwellings that utilize Craftsman or contemporary architectural styles and forms, fifty percent (5006) of the windows on each dwelling unit shall include panel shutters. 18-244 04/25/18 It It iii. Color. Elements of exterior facades (which include cladding, trim, and doors) shall include a minimum of three (3) colors, except a minimum of two (2) colors shall be included if the cladding is white. C. Foundations. All foundations shall be constructed entirely of brick or stone. Synthetic or natural stucco foundations may be permitted for facades constructed entirely of stucco. Stepping the siding down below the first floor shall only be permitted in circumstances of unique topographical conditions. Step downs shall be permitted on the side and rear elevations only, with a maximum of two (2) steps permitted on any elevation, and with a minimum separation of eight (8) feet between steps. A minimum of twenty-four (24) inches of exposed brick or stone shall be required, unless a lesser amount is approved by the Planning Department at time of plans review due to unique design circumstances. E. Roof s. i. Varied Roof Line. Varied roof designs and materials shall be used on facades of dwellings that face a street. Minimum roof pitch shall be 7/12, and there shall be a minimum roof overhang of twelve (12) inches. ii. Roof Materials. Roofing material shall be dimensional architectural shingles with a minimum 30 year warranty. All flashing shall be copper or pre -finished aluminum (bronze or black) . Porches, Stoops and Decks. i. Front Porches. All front entry stoops and front porches shall be constructed with continuous masonry foundation wall or on minimum 12"X12" masonry piers. Extended front porches shall be a minimum of five ( 5) , deep. Space between piers under porches shall be enclosed with framed lattice panels or better. Handrails and railings shall be finished wood, vinyl, or metal railing with vertical pickets, stainless steel cables, swan balusters, or better. Pickets shall be supported on top and bottom rails that span between columns. There shall be no unpainted vertical surfaces on decks, porches and stoops on the front or sides of the house. ii. Rear Porches. All rear porches visible from public rights of way shall have lattice screening spanning between columns. Handrails and railings, when required by building code, shall be finished painted wood, vinyl, or metal railing with vertical pickets or swan balusters. 18-245 04/25/18 F G. Fireplaces, Chimneys and Flues. i. Chimneys. Chimney chases shall be constructed of brick or stone. The width and depth of chimneys shall be appropriately sized in proportion to the size and height of the unit. ii. Direct Vent Fireplaces: Direct vent gas fireplace boxes which protrude beyond the exterior plane of the unit, are not permitted on front facades. All the exterior materials and finishes used to enclose the fireplace box must match the adjacent facade. Front walks/Driveways. i. All private driveways serving residential uses shall be constructed of either concrete or asphalt. Private driveways shall not require curb and gutter. ii. Front walks shall be provided to each dwelling unit. Front walks shall be constructed of concrete. Front walks shall be a minimum of 3' wide. iii. one (1) lamp post shall be provided to each dwelling unit. The design of such lamp posts shall be consistent throughout the Property. iv. If individual mailbox units are provided for each lot, the design of such mailboxes shall be consistent throughout the subdivision. H. Landscaping and Yards. All front yards shall be sodded and irrigated. Foundation planting beds shall be provided along the front facades of dwelling units. Foundation planting beds shall be a minimum of four (4) feet wide as measured from the unit foundation. Planting beds shall be defined with a trenched edge or suitable landscape edging material. Planting beds shall include medium shrubs spaced a maximum of four (4) feet apart. Unit corners shall be visually softened with vertical accent shrubs (2-4' in height) or small evergreen trees (5-7' in height) at the time of planting. I. Garages. i. All units shall have a garage, which may be attached or detached. ii. Attached garages (both front loaded and corner side loaded) and detached garages shall use an upgraded garage door. An upgraded garage door is any door with a minimum of two (2) enhanced features. Enhanced features shall include windows, raised panels, decorative panels, arches, hinge straps or other architectural features on the exterior that enhance the entry (i.e. decorative lintels, shed roof overhangs, arches, columns, keystones, 18-246 04/25/18 It eyebrows, etc.). Flat panel garage doors are prohibited. iii. A maximum of one (1) dwelling unit for every group of ten (10) dwelling units shall be permitted to feature a garage that extends past the front line of the main dwelling provided that: (a) the architectural treatment of the garage generally conforms to the example photos attached hereto as EXHIBIT A and (b) the garage extends for a distance of no more than twenty-five feet (251) past the front line of the main dwelling. J. Buffers. All buffers required by County ordinance shall be located within recorded open spaces. K. Heating, Ventilation and Air Conditioning (HVAC) Units and Whole House Generators. Units shall initially be screened from view of public roads by landscaping or low maintenance material, as approved by the Planning Department. (P and BI) 5. Architectural Design Standards (applicable to condominiums only). The following architectural design standards shall apply only to condominium units developed on the Property: A. Front Facade Materials. At least 50% of all condominium units constructed shall have brick veneer, stone veneer, or a combination thereof that cover a minimum of 20% of the front facade of the unit (which facade shall exclude gables, windows, trim, and doors). B. Foundation Treatments. All condominium units shall feature foundation treatments faced with brick or stone veneer that extend a minimum of twenty-four (24) inches of exposed brick or stone shall be required, unless a lesser amount is approved by the Planning Department at time of plans review due to unique design circumstances. Stepping the siding down below the first floor shall only be permitted in circumstances of unique topographical conditions. Step downs shall be permitted on the side and rear elevations only, with a maximum of two (2) steps permitted on any elevation, and with a minimum separation of eight (8) feet between steps. A minimum of twenty-four (24) inches of exposed brick or stone shall be required, unless a lesser amount is approved by the Planning Department at time of plans review due to unique design circumstances. 6. Architectural Design Standards (applicable to cluster homes only). The following architectural design standards shall apply only to cluster homes developed on the Property: A. Vinyl Siding Standards. Where vinyl siding is used on cluster homes, such siding shall be premium 18-247 04/25/18 quality vinyl siding with a minimum wall thickness of 0.044 inches. B. Landscaping and Yards. All front yards shall be sodded and irrigated. Foundation planting beds shall be provided along the front facades of cluster homes. Foundation planting beds shall be a minimum of four (4) feet wide as measured from the unit foundation. Planting beds shall be defined with a trenched edge or suitable landscape edging material. Planting beds shall include medium shrubs spaced a maximum of four (4) feet apart. Unit corners shall be visually softened with vertical accent shrubs (2-4' in height) or small evergreen trees (5-7' in height) at the time of planting. C. Variation in Front Elevations. The following restrictions are designed to maximize architectural variety of the houses. a. The same front elevation may not be located adjacent to, directly across from, or diagonally across the street from each other on the same street. b. Variation in the front elevation to address the paragraph above may not be achieved by simply mirroring the facade but may be accomplished by providing at least two (2) of the following architectural changes: (i) adding or removing a porch or covered entry or increasing or decreasing the length of the porch or entry (ii) varying the location and/or style of a front facing gable (s) (iii) alternating the location of the garage (iv) providing different materials and/or siding types on at least 500 of the elevation (v) providing a different roof type/roof line (vi) providing different window shapes or designs (vii) alternating the color themes with respect to siding, doors, and trim, or (viii) varying the window and door fenestration. D. Porches, Stoops and Decks. i. Front Porches. All front entry stoops and front porches shall be constructed with continuous masonry foundation wall or on minimum 12"X12" masonry piers. Extended front porches shall be a minimum of five (5)' deep. Space between piers under porches shall be 18-248 04/25/18 IC IC It A enclosed with framed lattice panels or better. Handrails and railings shall be finished wood, vinyl or metal railing with vertical pickets, stainless steel cables, swan balusters, or better. Pickets shall be supported on top and bottom rails that span between columns. There shall be no unpainted vertical surfaces on decks, porches and stoops on the front or sides of the house. ii. Rear Porches. All rear porches visible from public rights of way shall have lattice screening spanning between columns. Handrails and railings, when required by building code, shall be finished painted wood, vinyl, or metal railing with vertical pickets or swan balusters. iii. Porch Flooring. Porch flooring shall be permitted to be concrete, exposed aggregate concrete, a finished paving material such as stone, tile, or brick, or finished (stained dark) wood, or properly trimmed composite decking boards. Unfinished decking material is not permitted. E. Foundation Treatments. All foundation treatments shall be constructed entirely of brick or stone. Synthetic or natural stucco foundations may be permitted for facades constructed entirely of stucco. Stepping the siding down below the first floor shall only be permitted in circumstances of unique topographical conditions. Step downs shall be permitted on the side and rear elevations only, with a maximum of two (2) steps permitted on any elevation, and with a minimum separation of eight (8) feet between steps. A minimum of twenty-four (24) inches of exposed brick or stone shall be required, unless a lesser amount is approved by the Planning Department at time of plans review due to unique design circumstances. F. Front walks/Lighting. i. Front walks shall be provided to each cluster home. Front walks shall be constructed of concrete. Front walks shall be a minimum of 3' wide. ii. one (1) lamp post shall be provided to each cluster home. The design of such lamp posts shall be consistent throughout the Property. G. Heating, Ventilation and Air Conditioning (HVAC) Units and Whole House Generators. Units shall initially be screened from view of public roads by landscaping or low maintenance material, as approved by the Planning Department. (P and BI) Ayes: Jaeckle, Haley, Holland and Elswick. Nays: None. Absent: Winslow. 18-249 04/25/18 17CATn771 In Dale Magisterial District, Salvatore J. Cangiano requests amendment of zoning approval (Case 07SN0251) to amend cash proffers and development standards on 9.6 acres zoned Townhouse Residential (R-TH) and conditional use to permit Townhouse Residential use on 1.4 acres zoned Community Business (C-3) plus amendment of zoning district map on a total 11.0 acres fronting 1,460 feet on the north line of Genito Road, and fronting 350 feet along the west line of Price Club Blvd. Density will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for Community Business use. Tax ID 745-683-9215 and 746-682-4471. Mr. Gillies presented a summary of Case 17SN0773 and stated both the Planning Commission and staff recommended approval and acceptance of the proffered conditions. Mr. Andy Scherzer, representing the applicant, accepted the recommendation and stated he believes the conditions proffered are reasonable under state law. Ms. Jaeckle called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Holland, seconded by Ms. Haley, the Board approved Case 17SN0773 and accepted the following proffered conditions: With the approval of this request, Proffered Condition 6 of Case 07SN0251 shall be deleted, and Proffered Conditions 4, 8, 9, 15 and 18 of Case 07SN0251 shall be amended as outlined below. All other conditions of Case 07SN0251 shall remain in force and effect. The following amendments shall be applied to Tax ID 745-683-9215. The Applicant hereby amends Proffered Condition 4 to read as follows: 1. Road Cash Proffer. a. The applicant, sub -divider, or assignee(s) shall pay $5,922 for each townhouse unit to the County of Chesterfield for road improvements within the service district for the property. b. Each payment shall be made prior to the issuance of a building permit for a dwelling unit unless state law modifies the timing of the payment. Should Chesterfield County impose impact fees at any time during the life of the development that are applicable to the property, the amount paid in cash proffers shall be in lieu of or credited toward, but not in addition to, any impact fees, in a manner determined by the County. C. At the option of the Transportation Department, cash proffer payments may be reduced for the cost of road improvements provided by the applicant, 18-250 04/25/18 K It sub -divider, or assignee(s), as determined by the Transportation Department. (P) The Applicant hereby amends Proffered Condition 8 to read as follows: 2.. Dwelling Units Per Building. A maximum of seven (7) dwelling units shall be attached. (P) The Applicant hereby amends Proffered Condition 9 to read as follows: 3. Garages. If front loaded or corner side loaded garages are provided, the following shall be required: a. Front loaded attached garages shall be permitted to extend as far forward from the front line of the main dwelling as the front line of the front porch provided that the rooflines of the porch and garage are contiguous. Where the rooflines are not contiguous, garages shall be permitted to project a maximum of four (4 ) feet forward of the front line of the main dwelling. b. Front loaded, and corner side loaded garages shall use an upgraded garage door. An upgraded garage door is any door with a minimum of two (2) enhanced features. Enhanced features shall include windows, raised panels, decorative panels, arches, hinge straps or other architectural features on the exterior that enhance the entry (i.e. decorative lintels, shed roof overhangs, arches, columns, keystones, eyebrows, etc.) Flat panel garage doors are prohibited. (P) The Applicant hereby amends Proffered Condition 15 to read as follows: 4. Elevations. Unless deviations are approved by the Planning Commission during plans review, the development of the Property shall be in general conformance with the architectural appearance shown in Exhibit A, prepared by NVR Architectural Services, dated January 18, 2018. (P) The Applicant hereby amends Proffered Condition 18 to read as follows: 5. Focal Point/Recreation Area. a. A minimum of 0.60 acre of recreational space, in addition to the permitted one (1) acre minimum recreational area as described in Item d of the Textual Statement dated March 16, 2007, shall be provided as a "focal point(s)". Part of each focal point area(s) shall be hardscaped and have benches and other amenities that accommodate and facilitate gatherings. The focal point(s) shall be developed concurrent with the phase of development that the focal point is intended to serve. b. At a minimum, benches, gathering areas, landscaped areas and walking paths located within communal 18-251 04/25/18 area or open space, shall be provided as pedestrian scale amenities. Other amenities, such as decorative paving units, community gardens, dog park, and other pedestrian elements, shall be permitted. C. A covered community gathering space such as a pavilion, gazebo, or similar structure ("Pavilion") shall be provided on the Property. i . The Pavilion shall be a minimum of 192 square feet in size and the design of the Pavilion shall be compatible with the architecture of the community. The space within the Pavilion shall be hardscaped and include benches or other seating to facilitate gatherings. The Pavilion shall be connected to the sidewalk network within the development by a pathway or walking trail. ii. The exact location of the Pavilion shall be determined at the time of the initial construction plan approval. iii. Once the location is identified, the Pavilion shall be constructed as part of that row or group of townhouses immediately adjacent to the Pavilion location. iv. Notwithstanding the provisions above, the Pavilion shall be under construction prior to the issuance of the 23rd building permit. (P) The applicant hereby offers the following proffers for Tax ID 745-683-9215 and Tax ID 746-682-4471: 6. Water. The public water system shall be used. (P) 7. Front Walks. A minimum of a three (3) foot wide concrete, or decorative pavers, front walk shall be provided to the front entrance of each dwelling unit, to connect to drives, sidewalks, or streets. (P) 8. Facade Materials. An aggregate minimum of 50% of the front facade of any group of attached townhouse units shall be constructed of brick, stone or masonry (which facade shall exclude gables, windows, trim, and doors) (P) 9. Variation of Color Themes between Buildings. The color themes featured in a single building shall not be repeated in a building located directly across the street from said building, but this requirement shall not apply to buildings that are located diagonally from each other. (P) 10. Variation of Color Themes within the Same Building. Dwelling units located within the same building shall feature varied color themes with respect to siding, doors, and shutters. Buildings containing more than four (4) dwelling units shall include a minimum of three (3) different color themes. No dwelling unit shall feature 18-252 04/25/18 PI the same color theme with respect to siding, trim, doors and shutters as the dwelling units directly adjacent to it within the same building. (P) 11. Units Constructed on Slab. If the dwelling unit is constructed on a slab, brick or stone shall be employed around the base of the front and sides of the dwelling unit a minimum twenty-four (24) inches and on the rear of the dwelling unit a minimum eight (8) inches above grade so as to give the appearance of a foundation. (P) 12. Special Focus Units. a. Special focus units, typically located at the end of a street intersection, and/or against common open space, shall have an embellished facade with enhanced features. Embellished facades may include a mixing of materials, gables, dormers, entryway details, shutters, or other architectural features on the exterior that enhance the entry (i.e. decorative lintels, shed roof overhangs, arches, columns, keystones, eyebrows, etc.). These units may also utilize enhanced landscaping to reinforce the streetscape, with shade trees, garden walls, hedges, shrubs, etc. to help define the front yard and street edge. b. Units with rear elevations facing Genito Road shall utilize enhanced landscaping to minimize the view of rear elevations/rear yards from the road with shade trees, hedges, shrubs, fencing, etc. or a combination thereof. Elevations that are still visible to Genito Road shall utilize enhanced architectural features on the exterior that create an embellished facade, such as mixing of materials, gables, dormers, shutters, or other features (i.e. decorative lintels, shed roof overhangs, arches, columns, keystones, eyebrows, etc.) similar to the design used on the front facade. (P) 13. Vinyl Siding. Vinyl siding shall be premium quality with a minimum wall thickness of 0.044 inches. (P) 14. Roof Material. Roofing material shall be standing seam metal or architectural dimensional shingles with a minimum 30 -year warranty. (P) 15. Front Porches: Where elevated more than eight (8) inches, front entry stoops and front porches shall be constructed with continuous masonry foundation wall or on minimum 12"x12" masonry piers. Extended front porches shall be a minimum of five ( 5 ) feet deep. Space between piers under porches shall be enclosed with framed lattice panels. Where provided or required by code on elevated porches, handrails and railings shall be finished painted wood, vinyl or metal railing with vertical pickets or swan balusters. Pickets shall be supported on top and bottom rails that span between columns. (P) 16. Landscaping. 18-253 04/25/18 a. All front, side and corner side yards shall be sodded and irrigated. b. Foundation planting is required along the entire front facade of all dwelling units and shall extend along all sides facing a street. Foundation planting beds shall be a minimum of three (3) feet wide from the unit foundation. Planting beds shall include medium shrubs spaced a maximum of four (4) feet apart. Unit corners shall be visually softened with vertical accent shrubs (4'-51) or small evergreen trees (6'-81) at the time of planting. C. Landscaping shall be provided and maintained around the perimeter of all buildings, between buildings and driveways, within medians, and common areas, including open space along the rear of units. Landscaping shall comply with the requirements of the Zoning Ordinance and be designed to minimize the predominance of building mass and paved areas; define private spaces; and enhance the residential character of the development. The landscaping plan shall be approved at time of plans review with respect to the exact numbers, spacing, arrangement and species of plantings. (P) 17. Height. No building shall exceed a height of two (2) stories. (P) 18. Heating, Ventilation and Air Conditioning (HVAC) Units and Whole House Generators. Units shall initially be screened from view of public roads by landscaping or low maintenance material, as approved by the Planning Department. (P) 19. Maintenance of Building Exteriors and Common Areas. The homeowner's association for the development shall be responsible for properly maintaining and repairing on- site improvements including, but not limit to, all Common Areas, driveways, lot landscaping, lighting, fencing, street trees, evergreen screening, sidewalks, and dwelling unit exteriors to exclude windows and doors. Periodic cleaning and painting of doors, windows and trim will be done by the homeowner's association. Dwelling unit interiors are expressly excluded from the homeowner's association's maintenance and repair obligations. All areas of common area concrete shall be maintained by the homeowner's association without pot holes and ruts. The homeowner's association shall ensure that the affairs of the homeowner's association are professionally managed, including the homeowner's association's maintenance and repair obligations. (P) The applicant hereby offers the following proffers for Tax ID 746-682-4471: 20. Road Cash Proffer. a. The applicant, sub -divider, or assignee(s) shall pay $5,922 for each townhouse unit to the County of Chesterfield for road improvements within the service district for the property. 18-254 04/25/18 W It It b. Each payment shall be made prior to the issuance of a building permit for a dwelling unit unless state law modifies the timing of the payment. Should Chesterfield County impose impact fees at any time during the life of the development that are applicable to the property, the amount paid in cash proffers shall be in lieu of or credited toward, but not in addition to, any impact fees, in a manner determined by the County. C. At the option of the Transportation Department, cash proffer payments may be reduced for the cost of road improvements provided by the applicant, sub -divider, or assignee(s), as determined by the Transportation Department. (T, B&M) 21. Wastewater. The public wastewater system shall be used. (U) 22. Buffers. All required buffers shall be located within recorded open space. (P) 23. Transportation. Direct vehicular access from the Property to Price Club Boulevard shall be limited to one (1) access. The exact location of this access shall be approved by the Transportation Department. (T) 24. Dwelling Units Per Building. A maximum of seven (7) dwelling units shall be attached. (P) 25. Garages. If front loaded or corner side loaded garages are provided, the following shall be required: a. Front loaded attached garages shall be permitted to extend as far forward from the front line of the main dwelling as the front line of the front porch provided that the rooflines of the porch and garage are contiguous. Where the rooflines are not contiguous, garages shall be permitted to project a maximum of four (4) feet forward of the front line of the main dwelling. b. Front loaded, and corner side loaded garages shall use an upgraded garage door. An upgraded garage door is any door with a minimum of two (2) enhanced features. Enhanced features shall include windows, raised panels, decorative panels, arches, hinge straps or other architectural features on the exterior that enhance the entry (i.e. decorative lintels, shed roof overhangs, arches, columns, keystones, eyebrows, etc.) Flat panel garage doors are prohibited. (P) 26. Driveways. All driveways shall be paved or be concrete. (P) 27. Street Trees. Street trees shall be planted or retained along each side of roads and driveways except for driveways serving individual dwelling units. The exact spacing, species and size shall be approved at the time of plans review. (P) 18-255 04/25/18 28. Sidewalks. Sidewalks shall be provided along both sides of public roads which have dwelling units fronting the road. Ornamental pedestrian -scale lighting, not to exceed fourteen (14) feet in height, shall be provided to illuminate the sidewalks. (P) 29. Building Materials. The facades of dwelling units shall be constructed of brick, brick or stone veneer, wood, vinyl, hardiplank or composite siding, or a combination of such materials. (P) 30. Foundations. All exposed portions of front and side foundations shall be faced with brick. (P) 31. Elevations. Unless deviations are approved by the Planning Commission during plans review, the development of the Property shall be in general conformance with the architectural appearance shown in Exhibit A, prepared by NVR Architectural Services, dated January 18, 2018. (P) 32. Dwelling Size. Each dwelling unit shall have a minimum gross floor area of 1,300 square feet. (P) 33. Lot Width. Each lot, except end lots, shall have a minimum lot width of twenty (20) feet. (P) Ayes: Jaeckle, Haley, Holland and Elswick. Nays: None. Absent: Winslow. 1RCNni7R In Matoaca Magisterial District, John Hubbard, Jr. requests renewal of manufactured home permit (Case 11SN0173) to permit a temporary manufactured home and amendment of zoning district map in a Residential (R-7) District on 8.7 acres known as 6120 Matoaca Road. Density is approximately 0.1 units per acre. The Comprehensive Plan suggests the property is appropriate for Residential Agricultural use (Maximum of 0.5 dwellings per acre). Tax ID 780-622-4266. Mr. Gillies presented a summary of Case 18SN0128 and stated staff recommended approval, subject to the conditions. Mr. John Hubbard accepted the conditions. He commended Ms. Amy Somervell, Senior Planner, for her fantastic customer service. Ms. Jaeckle called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Elswick, seconded by Mr. Holland, the Board approved Case 18SN0128, subject to the following conditions: 1. The applicant shall be the owner of the manufactured home. The occupancy of the manufactured home shall be limited to: the applicant and/or immediate family member(s) of the applicant. (P) 18-256 04/25/18 K It A (Note: Immediate family members are limited to natural or legally defined offspring, stepchild, spouse, sibling, grandchild, grandparent, or parent of the applicant.) 2. No permanent -type living space may be added to the manufactured home. The manufactured home shall be skirted but shall not be placed on a permanent foundation. (P) Ayes: Jaeckle, Haley, Holland and Elswick. Nays: None. Absent: Winslow. 18SN0612 In Matoaca Magisterial District, Hancock Village Investment Co. LLC requests amendment zoning approvals (95SN0278 and 97SN0291) relative to cash proffers; road improvements; architectural treatment; outdoor speakers; and, parking lot lighting; conditional use to allow townhome and multifamily residential uses; plus conditional use planned development to allow exceptions to ordinance requirements; and amendment of zoning district map in a Community Business (C-3) District on 16.8 acres located in the northwest corner of Winterpock Road and Ashbrook Parkway, also fronting 169 feet on the east line of Ashlake Parkway. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Community Business use. Tax ID 722-670-0309. Mr. Gillies presented a summary of Case 18SN0612 and stated both the Planning Commission and staff recommended approval and acceptance of the proffered conditions. Mr. Richard Coon accepted the recommendation. In response to Mr. Mincks' question, Mr. Coon stated he believed the conditions proffered are reasonable under state law. Ms. Jaeckle called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Elswick, seconded by Mr. Holland, the Board approved Case 18SN0612 and accepted the following proffered conditions: With the approval of this request, Proffered Condition 4 of Case 97SN0291 and Proffered Conditions 14 and 15 of Case 95SN0278 shall be amended as outlined below. Proffered Condition 8 of Case 97SN0291 and Proffered Conditions 9.I, 21, 23 and 24 of Case 95SN0278 shall be deleted. All other conditions of Cases 95SN0278 and 97SN0291 shall remain in force and effect. The Applicant amends Proffered Conditions 4 of Case 97SN0291 and Proffered Condition 14 of Case 95SN0278 to read as follows: 18-257 04/25/18 1. Road Cash Proffers. a. The applicant, sub -divider, or assignee (s) shall pay $5,922 for each townhouse or condominium unit to the County of Chesterfield for road improvements within the service district for the property. b. Each payment shall be made prior to the issuance of a building permit for a dwelling unit unless state law modifies the timing of the payment. Should Chesterfield County impose impact fees at any time during the life of the development that are applicable to the property, the amount paid in cash proffers shall be in lieu of or credited toward, but not in addition to, any impact fees, in a manner determined by the County. C. At the option of the Transportation Department, cash proffer payments may be reduced for the cost of road improvements provided by the applicant, sub -divider, or assignee(s). The value of the improvements shall be determined by the Transportation Department. (B&M, T) The Applicant amends Proffered Condition 15 of Case 95SNO278 to read as follows: 2. Permitted Uses. The uses permitted in that area designated as "Parcel B" on the plan prepared by J.K. Timmons and Associates, P.C., dated August 3, 1994, shall be limited to offices (business, governmental, medical and professional), office warehouses, residential townhouses (R-TH) and/or residential multi- family (R -MF) . (P) The Applicant hereby offers the following additional proffered conditions: 3. Master Plan. The Textual Statement, last revised March 16, 2018, and the Conceptual Plan (Exhibit A), shall be considered the Master Plan. The site shall be designed as generally depicted on the Conceptual Plan; provided, however the exact location of the dwellings, streets, common areas, and other improvements may be modified provided that the general intent of the Conceptual Plan is maintained. In the event the residential multi -family (R -MF) is not constructed, then the developer shall have the right to construct residential townhouse (R-TH) units in the western part of the development. The far west corner of the property, which is 1.24 acres, shall maintain the right to have office uses, as described in Proffered Condition 2, as well as residential multi- family and townhouse uses. (P) 4. Density. The number and location of the various unit types shall be identified on all approved plans. The density shall be as outlined below. a. The maximum number of residential multi -family (R- MF) units shall not exceed 110 units. 18-258 04/25/18 It PC b. The maximum number of residential townhouse (R-TH) units shall not exceed 37, provided however in the event the residential multi -family (R -MF) units are not constructed, the maximum number of residential townhouse (R-TH) units shall not exceed 92 units. C. If office uses are provided, the permitted uses shall not exceed 6,200 gross square feet on 1.24 acres. (P) 5. Dedication. Prior to any site plan, in conjunction with recordation of the initial subdivision plat, or within thirty (30) days from a written request by the Transportation Department, whichever occurs first, all rights of way and easements as shown on the construction plans for the widening of Winterpock Road from the property, as determined by the Transportation Department, shall be dedicated, free and unrestricted, to Chesterfield County. (T) 6. Project Design Elements, to include both R-TH uses, and R -MF uses. a. Sidewalks. Sidewalks shall be provided on one side of the internal public street and for the entire property line fronting Ashbrook Parkway, Ashlake Parkway and Winterpock Road, which shall be placed based upon location of ultimate right-of-way. b. Driveways. All portions of driveways and parking areas shall be brushed concrete, stamped concrete, exposed aggregate concrete, asphalt or decorative pavers. C. Streetscape. Large deciduous trees, with a caliper of 2.5 inches for non-native species and 2 inches for native species at time of planting, planted approximately 40' on center, shall be provided along the Public Roads of front loaded lots, and along Ashbrook Parkway, Ashlake Parkway and Winterpock Road, except where there is a conflict with utilities, sightlines, and driveway areas. Streetscape will either be located within open space or an easement maintained by the HOA. d. Landscaping. Landscaping shall be provided and maintained around the perimeter of buildings, on fronts or sides facing a public street or designated as a focal point lot, within medians, and common areas, including open space. Landscaping shall comply with the requirements of the Zoning Ordinance and be designed to minimize the predominance of building mass and paved areas; define private spaces; and enhance the residential character of the development. The landscaping plan shall be approved at time of site plan review with respect to the exact numbers, spacing, arrangement and species of plantings. e. Heating, Ventilation and Units and Whole House initially be screened from Air Conditioning (HVAC) Generators. Units shall m view of public roads by 18-259 04/25/18 7. landscaping or low maintenance material, as approved by the Planning Department. f. Maintenance of Building Exteriors and Common Areas. The homeowner's association for the development shall be responsible for properly maintaining and repairing on-site improvements including, but not limited to, all common areas, lot landscaping, lighting, fencing, street trees, sidewalks, and dwelling unit exteriors to exclude windows and doors. Periodic cleaning and painting of doors, windows and trim shall be done by the homeowner's association. Dwelling unit interiors are excluded from the homeowner's association's maintenance and repair obligations. (P) R-TH Unit Elements. a. Front Yards. Except for foundation planting beds, front, corner side and side yards shall be sodded and irrigated. b. Front Foundation Planting Beds. Foundation planting shall be required along the entire front and corner side facades of dwelling units facing a public street or designated as a focal point lot. Beds shall be a minimum four (4) wide measured from the unit foundation. Beds shall include a minimum of three (3) medium shrubs. C. Front Walks. A minimum of a three (3) foot wide concrete, or decorative pavers, front walk shall be provided to the front entrance of each dwelling unit, to connect to drives, sidewalks, or streets. d. Elevations. i. Unless deviations are approved by the Planning Commission during site plan review, the architectural treatment of the townhouse development shall be compatible with Exhibit B, prepared by StyleCraft. ii. High impact units, as marked on the conceptual plan, shall utilize similar features as shown in "Focal Point Side Elevation" for the townhouses in Exhibit B. High impact units shall have an embellished facade with enhanced features. Embellished facades may include a mixing of materials, shutters, or other architectural features on the exterior that enhance the view (i.e. band boards, covered entry ways, columns, etc.). iii. There shall be a minimum of eight (8) windows on the side elevation of each unit, and a maximum of three (3) of such windows may be faux, shuttered. e. Repetition. Townhouse units with the same elevations may not be located directly adjacent to each other in the same group of attached units. 18-260 04/25/18 It Ic It ON f. Variation of Color Themes. The featured in a townhouse building repeated in the townhouse building said townhouse building. color palettes shall not be located beside g. Foundations. Foundations shall be faced with brick or stone which extends a minimum three (3) courses above grade. If the dwelling unit is constructed on a slab, brick or stone shall be employed around the base of the dwelling unit a minimum 3 courses above grade so as to give the appearance of a foundation. h. Materials. Acceptable siding materials include brick, stone, masonry, fiber cement siding (such as HardiPlank, HardieShingle, and HardieTrim), or engineered wood siding (such as LP SmartSide). i. Other Materials. Other materials may be used for trim, soffit, cornice, fascia architectural decorations, or design elements provided they blend with the architecture as generally depicted on Exhibit B. j. Roof Materials. Roofing material shall be dimensional architectural shingles or better with a minimum 30 -year warranty. Accent roofing material shall be permitted. k. Rear Decks. Where provided, second story decks shall be permitted to extend beyond the rear of the unit. 1. Lamp Posts. One (1) residential grade lamp post shall be provided for each dwelling unit. The design of such lamp post shall be consistent throughout the townhouse development. (P) 8. R -MF Unit Elements. a. Front Yards. Except for foundation planting beds, front, corner side and side yards shall be sodded and irrigated. b. Front Foundation Planting Beds. Foundation planting shall be required along the entire front and corner side facades of dwelling units facing a public street or designed as a focal point lot. Beds shall be a minimum four (4) wide measured from the unit foundation. Beds shall include a minimum of three (3) medium shrubs. C. Front Walks. A minimum of a three (3) foot wide concrete, or decorative pavers, front walk shall be provided to the front entrance of each dwelling unit, to connect to drives, sidewalks, or streets. d. Elevations. 18-261 04/25/18 i. Unless deviations are approved by the Planning Commission during site plan review, the architectural treatment of the townhouse development shall be compatible with Exhibit B, prepared by StyleCraft. ii. High impact units, as marked on the conceptual plan, shall utilize similar features as shown in "Focal Point Side Elevation" for the condominiums in Exhibit B. High impact units shall have an embellished facade with enhanced features. Embellished facades may include a mixing of materials, shutters, or other architectural features on the exterior that enhance the view (i.e. band boards, covered entry ways, columns, etc.). iii. There shall be a minimum of eight (8) windows on the side elevation of each unit, and a maximum of three (3) of such windows may be faux, shuttered. e. Repetition. Individual condominium units with the same elevations may be located adjacent to each other within the same building and adjacent buildings. Colors and materials shall be used to differentiate between units. f. Variation of Color Themes. The color palettes featured in a R -MF building shall not be repeated in the R -MF building located beside said R -MF building. g. Foundations. Foundations shall be faced with brick or stone which extends a minimum three (3) courses above grade. If the unit is constructed on a slab, brick or stone shall be employed around the base of the unit a minimum 3 courses above grade so as to give the appearance of a foundation. h. Materials. Acceptable siding materials include brick, stone, masonry, fiber cement siding (such as HardiPlank, HardieShingle, and HardieTrim), or engineered wood siding (such as LP SmartSide). i. Other Materials. Other materials may be used for trim, soffit, cornice, fascia architectural decorations, or design elements provided they blend with the architecture as generally depicted on Exhibit B. j. Roof Materials. Roofing material shall be dimensional architectural shingles or better with a minimum 30 -year warranty. Accent roofing material shall be permitted. k. Rear Decks. Where provided, second and third story decks shall be permitted to extend beyond the rear of the unit. (P) 9. Focal Point and Amenity. A clubhouse, to primarily serve the residents of both R -MF and R-TH, shall be provided 18-262 04/25/18 9 It P] as an integral part of one of the R -MF buildings on the ground level, as generally shown on the Conceptual Plan under "Focal Amenity Plan". Such clubhouse shall receive a Certificate of Occupancy prior to the issuance of the 77th building permit for the project. In the event the R- MF units are not built, a focal patio/gathering area, as generally shown on the Conceptual Plan under letter B of "Focal Amenity Plan", shall be provided for the R-TH units in generally the same location as shown on the plan. Sidewalks shall be provided as a connection to the adjacent Shopping Center, which is the main amenity for this development. (P) 10. Review Process. If for review under a be reviewed as one (P) Ayes: Nays: Absent: 1 Acunr%r%i both R-TH and R -MF uses are submitted mixed-use plan, then the plan shall plan through the site plan process. Jaeckle, Haley, Holland and Elswick. None. Winslow. In Clover Hill Magisterial District, Nicholas John Staniscia requests conditional use to permit parking and storage of a recreational vehicle (boat) outside the rear yard and amendment of zoning district map in a Residential (R-7) District on 0.4 acre known as 1200 Stone River Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (maximum of 2.0 to 4.0 dwelling per acre). Tax ID 758-700-9649. Mr. Gillies presented a summary of Case 18SN0661 and stated both the Planning Commission and staff recommended approval, subject to the conditions. Mr. Nicholas Staniscia accepted the conditions. Ms. Jaeckle called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Elswick, seconded by Mr. Holland, the Board approved Case 18SN0661, subject to the following conditions: 1. Non -Transferable Ownership. This Conditional Use approval shall be granted exclusively to Nicholas Staniscia and shall not be transferable nor run with the land. (P) 2. Use. This Conditional Use approval shall be for the parking of one (1) recreational vehicle (boat and associated trailer consisting of one axle) with no greater than nineteen (19) feet in length. (P) 3. Location of Recreational Vehicle. The recreational vehicle shall be parked within the corner side -yard, as 18-263 04/25/18 shown on page 4. The vehicle shall be parked behind the front wall of the existing home. (P) 4. Landscape Screening: Screening shall be provided and maintained as generally depicted in the Exhibit located in Attachment 2. Landscape screening shall consist of a minimum of eight (8) Skip Laurel trees planted at a distance of 6 feet on center, or placed in locations satisfactory to the Department of Planning to achieve adequate screening of the recreational vehicle. Trees shall be a minimum of five (5) feet in height at the time of planting. Existing foliage along Elkhardt Road shall be maintained in its current state, however, where visual openings exist, additional Skip Laurel trees shall be planted as determined by the Department of Planning. This landscape screening shall be installed within sixty (60) days of approval of this request. (P) Ayes: Jaeckle, Haley, Holland and Elswick. Nays: None. Absent: Winslow. IRSM0720 In Midlothian Magisterial District, Michael David Wilburn requests conditional use to permit parking and storage of a recreational vehicle and amendment of zoning district map in a Residential (R-15) District on 1.5 acres fronting 152 feet along the west side of East Brigstock Road and 472 feet northwest of Chilmark Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Low Density Residential (maximum of 1.0 dwellings per acre). Tax ID 725- 718-0695. Mr. Gillies presented a summary of Case 18SNO720 and stated both the Planning Commission and staff recommended approval, subject to the conditions. Mr. Michael Wilburn accepted the conditions. Ms. Jaeckle called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Ms. Haley, seconded by Mr. Holland, the Board approved Case 18SN0720, subject to the following conditions: 1. Non -Transferable Ownership. This Conditional Use approval shall be granted exclusively to Michael David Wilburn, and shall not be transferable nor run with the land. (P) 2. Use. This Conditional Use approval shall be for the parking of one (1) recreational vehicle (boat and associated trailer consisting of one axle) with no greater than twenty-one (21) feet in length. (P) 3. Location of Recreational Vehicle. The recreational vehicle shall be parked within the side yard, as shown on page 4. The vehicle shall be parked behind the front wall of the existing home. Ayes: Jaeckle, Haley, Holland and Elswick. Nays: None. Absent: Winslow. 1 AAW72a 18-264 04/25/18 P] P] 19 In Matoaca Magisterial District, David John and Debra. E. Sirois requests a conditional use to permit a business incidental to a dwelling (dog grooming) and amendment of zoning district map in an Agricultural (A) District on 5.5 acres known as 8401 Bethia Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (2.0 to 4.0 dwellings per acre) Tax IDs 722-666-4632 and 4962. Mr. Gillies presented a summary of Case 18SN0724 and stated both the Planning Commission and staff recommended approval, subject to the conditions. He noted there is no time limit for the conditional use. Ms. Debra Sirois accepted the conditions. Ms. Jaeckle called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Elswick, seconded by Mr. Holland, the Board approved Case 18SN0724, subject to the following conditions: 1. This conditional use shall be granted to and for David John and Debra E. Sirois, exclusively, and shall not be transferable or run with the land. (P) 2. The conditional use shall be limited to the operation of a pet grooming business, for up to a maximum of fifteen (15) animals per day by appointment only. There shall be no boarding, breeding or sale of animals associated with this business. (P) 3. Other than family member employees that live on the premises, only one (1) employee shall be permitted to work on the premises and that employee is limited to part-time for a maximum of twenty-five (25) hours per week. (P) 4. No outside runs or cages shall be permitted to contain the animals. Animals shall only be permitted to be walked outside on a leash as necessary and shall not be left unattended. (P) 5. The outside area(s) where the animals are walked shall be cleaned and made free of waste daily so as to eliminate odors and proliferation of insects. All solid waste shall be stored in plastic containers with lids. Such containers shall be legally disposed of offsite at least once each month. (P) 6. No commodity shall be stored or sold on the premises except for light inventory. (P) 7. Only one (1) sign shall be permitted to identify this use. Such sign shall not exceed one (1) square foot in area and shall not be illuminated. (P) 8. No assembly or group instruction shall be permitted. (P) 18-265 04/25/18 9. The business shall be permitted to operate between the hours of 7:30 a.m. to 6:00 p.m., Monday through Friday; and, from 10:00 a.m. to 6:00 p.m. on Saturdays. (P) 10. There shall be no exterior buildings, additions, or alterations to the existing dwelling to accommodate this use. (P) 11. No more than one (1) vehicle and one (1) single axle trailer not exceeding thirteen (13) feet in length and 3,200 pounds used in conjunction with the pet grooming business shall be parked on the premises. No equipment shall be stored outside of the dwelling except for equipment stored on the vehicle or trailer used in conjunction with the business. The vehicle and equipment for the use shall be parked on the premises, but a trailer must be parked, except for loading and unloading, either in the rear yard or so that its view is screened from adjacent properties and public roads. (P) Ayes: Jaeckle, Haley, Holland and Elswick. Nays: None. Absent: Winslow. 1Qcun7lQ In Clover Hill Magisterial District, Chesterfield County Planning Commission requests conditional use to permit a private school and amendment of zoning district map in an Agricultural (A) District on 1.1 acres known as 1335 South Providence Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II (2.0 to 4.0 dwellings per acre). Tax ID 755-698-4968. Mr. Gillies presented a summary of Case 18SN0729 and stated both the Planning Commission and staff recommended approval, subject to the conditions. As agent, he accepted the conditions. Ms. Jaeckle called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Elswick, seconded by Mr. Holland, the Board approved Case 18SN0729, subject to the following conditions: 1. This conditional use shall be granted to Banner Christian School only and shall not be transferrable or run with the land. (P) 2. The operation of the private school shall be in conjunction with the private school and church uses on Tax ID 755-698-4828 only. (P) 18-266 04/25/18 P] Ic 1K 3. There shall be no construction of new buildings nor additions or exterior alterations to the existing building to accommodate this use except those required by the Virginia Uniform Statewide Building Code. (P and BI) 4. No outdoor playgrounds, playfields, courts, swimming pools or similar active recreational areas shall be permitted. (P) Ayes: Jaeckle, Nays: None. Absent: Winslow. 1A9Vn745 Haley, Holland and Elswick. In Matoaca Magisterial District, Shona Francis Ensign request conditional use to permit a two-family dwelling and amendment of zoning district map in an Agricultural (A) District on 5.7 acres fronting 424 feet on the northeast line of Woodpecker Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Residential Agricultural use. Tax ID 761-644-5743. Mr. Gillies presented a summary of Case 18SN0745 and stated both the Planning Commission and staff recommended approval, subject to the conditions. The applicant was not present; however, staff received a written acceptance of the conditions. Ms. Jaeckle called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Elswick, seconded by Mr. Holland, the Board approved Case 18SN0745, subject to the following conditions: 1. Occupancy of the second dwelling unit shall be limited to: the occupants of the principal dwelling unit, individuals related to them by blood, marriage, adoption or guardianship, foster children, guests and any domestic servants. (P) 2. For the purpose of providing record notice, within thirty (30) days of approval of this request, a deed restriction shall be recorded setting forth the limitation in Condition 1. The deed book and page number of such restriction and a copy of the restriction as recorded shall be submitted to the Planning Department. (P) Ayes: Jaeckle, Haley, Holland and Elswick. Nays: None. Absent: Winslow. 18-267 04/25/18 1A.qNn717 In Matoaca Magisterial District, Kevin Sanford requests rezoning from Agricultural (A) to Townhouse Residential (R- TH) and amendment of zoning district map on 11.6 acres located at the northwestern quadrant of Village Square Parkway and Fox Club Parkway. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Medium -High Density Residential (minimum 4.0 to 8.0 dwellings per acre) Tax ID 715-673-7344, and 8280 and 716-673 - Part of 3032. Ms. Darla Orr presented a summary of Case 18SN0717 and stated both the Planning Commission and staff recommended approval and acceptance of the proffered conditions because the quality, design and architecture offered by the applicant in this case provide for a convenient, attractive and harmonious community comparable in quality to that of existing and anticipated area development. She further stated there was opposition at the public meeting relative to the proposed entrance onto Fox Club Parkway and impact on area development and traffic. Mr. Dave Anderson, representing the applicant, asked to reserve his comments until the end of the public hearing. In response to Mr. Mincks' question, Mr. Anderson stated he believed the conditions proffered are reasonable under state law. Ms. Jaeckle called for public comment. Mr. Ivars Bemberis, member of the Foxcroft Homeowners Association, expressed concerns relative to the impact of the emergency access on Fox Club Parkway traffic. There being no one else to speak to the issue, the public hearing was closed. Mr. Anderson stated a residential townhouse subdivision for occupancy by seniors (age 55 and older) is planned. He further stated the applicant has offered to limit the development to a maximum of 75 townhomes, yielding a density of approximately 3.07 dwelling units per acre. He noted design and architectural standards offered by the applicant provide quality comparable to that of existing and planned area development. In response to Ms. Haley's question, Mr. Anderson stated the dwelling units are age restricted, and must be owned by persons age 55 and older. Mr. Elswick stated the proposed age restricted community eliminates impact on area schools and reduces traffic impacts. He recommended having staff look at the use of an emergency access as the second access to the property in depth before initiating the site plan review. Mr. Elswick then made a motion, seconded by Mr. Holland, for the Board to approve Case 18SN0717 and accept the proffered conditions. 18-268 04/25/18 P] 9 Mr. Holland noted the proffered condition relative to age restriction and number of dwelling units. Ms. Jaeckle noted the compromise to extend Village Square Parkway to Otterdale Road and Woolridge Road. She stated there is a high demand for age -restricted housing in that area. Ms. Jaeckle called for a vote on Mr. Elswick's motion, seconded by Mr. Holland, for the Board to approve Case 18SN0717 and accept the following proffered conditions: The property owner and Applicant in this case, pursuant to Section 15.2-2298 of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, for themselves and their successors and assigns, proffer that the property under consideration for rezoning ("the Property") will be developed according to the following proffers if, and only if, the request submitted herewith is granted with only those conditions agreed to by the owner and Applicant. In the event this request is denied or approved with conditions not agreed to by the owner and Applicant, the proffers shall immediately be null and void and of no further force or effect. The proffers agreed to herein are believed by the owner and Applicant to be reasonable, according to current laws of the Commonwealth of Virginia. 1. Concept Plan. The Plan titled "Jordan Crossing Concept Plan" prepared by Timmons Group, dated March 5, 2018, shall be considered the master plan, and the development approval shall be subject to construction plans that are substantially similar to the master plan. This shall include adherence to general road layout and intersections, point of public road access, building location and orientation, stormwater management and open space and amenity orientation, as shown in the master plan. So long as building orientation remains consistent with the master plan, actual buildings and units may vary, so long as the total number of units per building does not exceed six (Proffer 5.a.) (P) 2. Age Restriction. Except as otherwise prohibited by the Virginia Fair Housing Law, the Federal Fair Housing Act, and other such applicable local, state or federal legal requirements, all townhouses shall be restricted to "housing for older persons" as defined in the Virginia Fair Housing Law and no persons under 19 years of age shall reside therein. All units shall be identified as such on all record plats. (P) 3. Road Cash Proffer. a. The applicant, sub—divider, or assignee(s) shall pay $2,914 for each townhouse unit to the County of Chesterfield for road improvements within the service district for the property (the "Cash Proffer Payments"). b. Each payment shall be made prior to the issuance of a building permit for a dwelling unit unless state law modifies the timing of the payment. Should 18-269 04/25/18 Chesterfield County impose impact fees at any time during the life of the development that are applicable to the property, the amount paid in cash proffers shall be in lieu of or credited toward, but not in addition to, any impact fees, in a manner determined by the County. C. The road improvements identified in Proffered Condition ll.c have an estimated cumulative value of $12,600 (the "Crosswalk Construction Value"). once the Cash Proffer Payments for dwelling units exceed the Crosswalk Construction Value, the applicant, sub -divider, or assignee(s) thereafter shall begin making the Cash Proffer Payments for each additional residential unit. d. At the option of the Transportation Department, Cash Proffer Payments may be reduced for the cost of road improvements, other than those improvements identified in Proffered Condition 11, provided by the applicant, sub -divider, or assignee(s), as determined by the Transportation Department. (T and B&M) 4. Units. A maximum of seventy-five (75) lots shall be permitted. (P) 5. Architectural/Design Elements for Townhouse Units. a. Maximum Units Per Building. No individual buildings shall comprise more than 6 individual townhome units. b. Minimum Unit Square Footage. Individual dwelling units shall be a minimum of 2,000 square feet, excluding garage square footage. C. Driveways and Front Walks. i. Driveways: All portions of driveways and parking areas shall be brushed concrete, stamped concrete, exposed aggregate concrete, or decorative pavers. Gravel and asphalt driveways shall not be permitted. ii. Front Walks: A minimum of a four (4) foot wide concrete, or decorative pavers, front walk shall be provided to the front entrance of each dwelling unit, to connect to drives, sidewalks, or streets. d. Landscaping and Yards. i. Front Yards: Except for the foundation planting bed, all front yards and corner side yards shall be sodded and irrigated. ii. Front Foundation Planting Beds: Foundation planting is required along the entire front facade of all dwelling units except for the portion where driveways and porches or stoops are located, and shall extend along all sides facing a street. Foundation planting beds shall be a minimum of three (3) feet wide from 18-270 04/25/18 PE IRI P] the unit foundation. Planting beds shall include medium shrubs spaced a maximum of four (4) feet apart. Unit corners shall be visually softened with vertical accent shrubs (4' - 51) or small evergreen trees (61- 8') at the time of planting. e. Architecture and Materials. i. Unless deviations are approved by the Planning Commission during site plan review, the architectural treatment of the townhouse development shall be compatible and consistent with those depicted on elevations titled "Jordan Crossing Townhouse Elevations" prepared by Timmons Group dated March 12, 2018. Further, the architectural treatment of the community clubhouse shall be compatible and consistent with those depicted on elevations titled "Jordan Crossing Clubhouse Elevations" prepared by Timmons Group dated March 16, 2018. ii. If the dwelling unit is constructed on a slab, brick or stone shall be employed around the base of the front and sides of the dwelling unit a minimum of twenty-four (24) inches above grade as to give the appearance of a foundation. iii. Acceptable siding materials include brick, stone, masonry, vinyl siding, fiber cement siding (such as HardiPlank°, HardieShingle°, and HardieTrim°), or engineered wood siding. Vinyl shall be not be permitted as wall siding, however PVC materials may be used for trimwork including, corner board, soffit, and rake and fascia boards. Dutch lap, plywood and metal siding are not permitted. iv. Other materials may be used for trim, architectural decorations, or design elements provided they blend with the traditional and cottage style architecture, as generally depicted on Exhibit A. V. All front entries shall be covered with a solid porch roof. At least one unit in each group of front loaded townhouses shall provide a front porch design extending to include the garage to provide variety and vertical breaks to the units. vi. Dwelling units with the same elevations and color palette may not be adjacent to each other on the same street. vii. Special focus units, typically located at the end of a street intersection, and/or against common open space, shall have an embellished facade with enhanced features. Embellished facades may include a mixing of materials, gables, dormers, entryway details, shutters, 18-271 04/25/18 or other architectural features on the exterior that enhance the entry (i.e. decorative lintels, shed roof overhangs, arches, columns, keystones, eyebrows, etc.). These units may also utilize enhanced landscaping to reinforce the streetscape, with shade trees, garden walls, hedges, shrubs, etc. to help define the front yard and street edge. viii. Decks shall be permitted and shall be constructed of composite decking and vinyl or powder coated aluminum railing. ix. Deck piers shall be a minimum of 1211x12" and materials shall match foundation materials, either stone or brick. f. Elevator Designs Townhomes shall be equipped with elevator -capable floor plan designs to permit elevators. (P and BI) 6. Roof Material. Roofing material shall be standing seam metal or a thirty (30) year architectural dimensional shingles with algae protection. (P and BI) 7. Porches and Stoops. a. Front Porches: Front entry stoops and front porches shall be constructed with continuous masonry foundation walls. Extended front porches shall be a minimum of four (4) feet deep. Where provided or required by code on elevated porches, handrails and railings shall be finished painted wood, vinyl or metal railing with vertical pickets or swan balusters. Pickets shall be supported on top and bottom rails that span between columns. b. Front Porch Flooring: Porch flooring may be concrete, exposed aggregate concrete, or a finished paving material such as stone, tile or brick, finished (stained) wood, or properly trimmed composite decking boards. All front steps shall be masonry to match the foundation. (P and BI) 8. Garages. a. Front loaded attached garages shall be permitted to extend as far forward from the front line of the main dwelling as the front line of the front porch provided that the rooflines of the porch and garage are contiguous. Where the rooflines are not contiguous, garages shall be permitted to project a maximum of two (2) feet forward of the front line of the main dwelling. b. Front loaded and corner side loaded garages shall use an upgraded garage door. An upgraded garage door is any door with a minimum of two (2) enhances features. Enhanced features shall include windows, raised panels, decorative panels, arches, hinge straps or other architectural features on the exterior that enhance the entry (i.e. decorative 18-272 04/25/18 It A lintels, shed roof overhangs, arches, columns, keystones, eyebrows, etc.). Flat panel garage doors are prohibited. (P and BI) 9. Heating, Ventilation and Air Conditioning (HVAC) Units and Whole House Generators. Units shall initially be screened from view of public roads by landscaping or low maintenance material, as approved by the Planning Department. Lattice -style fencing shall not be used for screening. (P) 10. Vehicular Access. a. Direct vehicular access from the property to Village Square Parkway shall be limited to one (1) entrance/exit. b. Direct vehicular access from the property to Fox Club Parkway shall be limited to one (1) entrance/exit. The access shall accommodate right- in/right out access with construction of a raised median within the proposed access. The Transportation Department shall approve the exact location of these accesses. (T) 11. Road Improvements. In conjunction with initial development, the following road improvements shall be completed, as determined by the Transportation Department. a. Construction of additional pavement along Village Square Parkway to provide a right turn lane at the approved access. b. Construction of a five (5') foot wide sidewalk along north side of Village Square Parkway for the entire property frontage, with modifications approved by the Transportation Department. C. Construction of VDOT standard crosswalks at the following intersections with Fox Club Parkway: i. Foxvale Way ii. Houndmaster Road iii. Fox Crest Way iv. Fox Branch Lane Crosswalk improvements will include high visibility crosswalk pavement markings, signage, and/or other VDOT accepted improvements, with modifications approved by the Transportation Department. d. Dedication to Chesterfield County, free and unrestricted, of any additional right-of-way (or easements) required for the improvements identified above. (T) 18-273 04/25/18 12. Focal Point/Recreation Area. a. A minimum of 7,500 square feet of open space/recreation area shall be provided within this property to provide a "focal point". The focal point area shall be hardscaped and have benches and other amenities that accommodate and facilitate gatherings. The focal points shall be developed concurrent with the phase of development that the focal point is intended to serve. b. Recreational space shall be provided and designed to include pedestrian scale amenities, such as, but not limited to: decorative paving units, benches, landscaped areas, plantings, gathering areas, community gardens, walking trails located within communal area or open space and other pedestrian elements. C. A covered community gathering space such as a pavilion, gazebo, or similar structure ("Pavilion") shall be provided on the Property. Such pavilion may be attached to clubhouse or a stand-alone structure. d. The Pavilion shall be a minimum of 120 square feet in size and the design of the Pavilion shall be compatible with the architecture of the community. The exact location of the Pavilion shall be determined at the time of the initial construction plan approval. e. No more than twenty townhouse unit building permits shall be issued prior to the commencement of the recreation and amenities areas shown on the master plan. These amenities shall be completed prior to the issuance of a building permit for the thirty fifth townhouse unit. (P) 13. Streetscape. a. Small ornamental trees shall be provided between groups of front -loaded lots, except where there is a conflict with utilities. b. The SWM/BMP, generally located near the western property line, shall be screened with landscaping. 14. Sidewalks. Sidewalks shall be provided on both sides of all public streets at general circulation where houses are fronting. (P) 15. Additional Buffers and Fences. a. A minimum fifty (50) foot undisturbed buffer shall be provided along the Fox Club Parkway. Existing vegetation within the buffer shall be preserved except for dead, diseased, or dying vegetation, which may be removed after approval from the Planning Department. 18-274 04/25/18 19 14 14 b. Chain link fence shall be prohibited. Fencing around BMP shall be of material approved by the Environmental Engineering Department. (P and EE) 16. Lighting. Street light poles shall not exceed fifteen (15) feet in height. Lighting deflectors shall be used to focus the light onto the street and sidewalks and prevent excessive uplighting effect. (P) 17. Maintenance of Building Exteriors and Common Areas. The homeowner's association for the development shall be responsible for properly maintaining and repairing on- site improvements including, but not limited to, all Common Areas, driveways, lot landscaping, lighting, fencing, street trees, sidewalks, and dwelling unit exteriors to exclude windows and doors. Periodic cleaning and painting of doors, windows and trim will be done by the homeowner's association. Dwelling unit interiors are expressly excluded from the homeowner's association's maintenance and repair obligations. All areas of common area concrete shall be maintained by the homeowner's association without potholes and ruts. The homeowner's association shall ensure that the affairs of the homeowner's association are professionally managed, including the homeowner's association maintenance and repair obligations. (P) 18. Utilities. a. Applicant shall connect development to the Chesterfield public water and wastewater system. b. Applicant shall provide public water main line connection along Fox Club Parkway between Cosby High School's 16" northern water line terminus Foxcroft Subdivision's 12" southern water line terminus by extending a 16" to the northwest intersection of Fox Club Parkway and Village Square Parkway, and continuing with a 12" water line to connect to the Foxcroft water line. Oversizing and offsite refunds shall be eligible for all waterline work as per the County Utility policy. (U) Ayes: Jaeckle, Haley, Holland and Elswick. Nays: None. Absent: Winslow. 16. PUBLIC HEARINGS 16.A. TO CONSIDER THE PARKS AND RECREATION MASTER PLAN Mr. Stuart Connock, Chief of Parks/Design and Construction, stated this date and time has been advertised for the Board to consider the Parks and Recreation Master Plan. He then provided an update to the Board of Supervisors relative to the Parks and Recreation Departmental Master Plan Draft. Mr. Connock stated the overall goal of a Parks and Recreation Comprehensive Plan is to align community needs and future trends with facilities, programs and resources. He further stated investment in parks supports conservation of natural resources, an essential aspect of a balanced community, 18-275 04/25/18 health and wellness, making for a more vibrant and productive community and social equity, providing opportunities for all to recreation and enjoying a high quality of life. He stated the plan process included staff, assistance from a master plan consultant, specializing in public parks and recreation agencies, public surveys and informational meetings. He further stated the plan is intended to be a dynamic document and will be updated every five years to align with the county's Comprehensive Plan update to include the public facilities plan. He then reviewed existing conditions related to population, development patterns and recreation trends. In response to Mr. Elswick's questions regarding partnerships and zoning, Mr. Connock stated foundations are linked to historic sites and many provide the opportunity for fundraising on their own to make a greater difference. He further stated partnerships also extend to county sports leagues, providing maintenance and making contributions towards the system. He stated the zoning process allows comments on cases and their impacts to Parks and Recreation and opportunities to work with new development. He noted another recommendation focuses on conservation and open space for community use. Mr. Holland expressed his appreciation to Mr. Connock for reassessing county programs to make improvements for the community. He stressed the importance of parks with water access and the opportunities for summer concerts at Pocahontas State Park. Mr. Connock agreed with Mr. Holland's recommendations. In response to Ms. Jaeckle's question, Mr. Connock stated Pocahontas State Park acreage was incorporated with neighborhood parks, special purpose parks and schools per person. Ms. Jaeckle called for public comment. Ms. Brenda White, chair of the Parks and Recreation Advisory Commission (PRAC), stated PRAC supports the recommendation and urged the Board to adopt the master plan. Mr. Mike Uzel inquired about the replacement and funding of Harrowgate Park. He expressed concerns relative to the lack of public input relative to the park. Ms. Kim Marble, president of the Jefferson Davis Association, urged the Board to consider the prioritization of parks and new development in the Jefferson Davis Corridor. There being no one else to speak to the issue, the public hearing was closed. Mr. Holland concurred with the prioritization of parks in the Jefferson Davis Corridor. Mr. Elswick expressed appreciation to Parks and Recreation staff for their hard work and patience working with the Board relative to their recommendations. Ms. Haley stressed the importance of the needs of the community, opportunities, topography and natural assets the plan encompasses. She also commended Parks and Recreation staff for their hard work relative to the creation of the plan. 18-276 04/25/18 F IR A Ms. Jaeckle stated the Parks and Recreation Capital Improvement Program will prioritize the Northern Jefferson Davis Special Area Plan. She noted the surrounding neighborhood would get the same accessibility to the Harrowgate Park. She stressed the importance of keeping the plan in line with Chesterfield consistencies. Mr. Holland made a motion, seconded by Mr. Elswick, for the Board to approve the Parks and Recreation Master Plan. Ms. Jaeckle expressed her appreciation to those who provided feedback and recommendations relative to the plan. Ms. Jaeckle then called for a vote on Mr. Elswick' s motion, seconded by Mr. Holland, for the Board to approve the Parks and Recreation Master Plan. (It is noted a copy of the Parks and Recreation Master Plan is filed with the papers of this Board.) Ayes: Jaeckle, Haley, Holland and Elswick. Nays: None. Absent: Winslow. 16.B. TO CONSIDER THE NORTHERN JEFFERSON DAVIS SPECIAL AREA PLAN Mr. Gillies stated this date and time has been advertised for the Board to consider the Northern Jefferson Davis Special Area Plan. Mr. Jimmy Bowling, Principal Planner, began the presentation by stating the Northern Jefferson Davis Special Area Plan includes about 13.5 square miles of the county and is centered on an 8.5 -mile section of Jefferson Davis Highway, which joins the area's many and diverse neighborhoods, businesses, and industries. He further stated Jefferson Davis Highway is one of the county's oldest and most important highways, where some of the county's first modern subdivisions developed, as well as 'many of the county's major industries. He then reviewed the concepts embodied in the Northern Jefferson Davis Special Area Plan which include stabilization and improvement of existing neighborhoods; marketing the community as a great place in which to live, work, raise a family, visit, and invest in the future; building a system of pedestrian and bicycling improvements along Jefferson Davis Highway, along area stream corridors, and within neighborhoods; enhancing gateway areas, which provide visitors with their first impressions of the community; relocation of commercial uses that serve primarily customers outside the community from nearby neighborhoods, and encourage new neighborhood commercial uses near neighborhoods; improving the appearance and function of Jefferson Davis Highway as a transportation corridor, a neighborhood `Main Street', and a community asset; providing services within the community to support residents and employees locally; promoting a sense of place by creating mixed use, walkable neighborhoods; creating a new downtown as the center of community activity and vibrancy; continuing to increase the area's potential for new economic development; and supporting community leadership in implementing the Plan. Regarding transportation, he stated the plan recommends improvements to the transportation network that will improve mobility and explore multi -modal options. 18-277 04/25/18 Ms. Jaeckle called for public comment. Ms. Margaret Davis, member of the Jefferson Davis Association, urged the Board to approve the Northern Jefferson . Davis Special Area Plan and bring the recommendations to fruition. Ms. Sabrina Adams, Clover Hill District resident, stressed the importance of revitalization of the Jefferson Davis Corridor for the benefit of the county. She urged the Board to adopt the special area plan. Ms. Cloud Ramirez, Co-founder of Empowered Warriors, a non- profit that advocates for public transportation along the Jefferson Davis Corridor, urged the Board to revitalize existing communities before new development emerges. Ms. Marianne Ford also urged the Board to revitalize existing communities and sidewalks before initiating new development along the Jefferson Davis Corridor. She voiced her support of the special area plan. Mr. Mike Uzel, Bermuda District resident, stressed the importance of the investment and revitalization of the Jefferson Davis Corridor for the overall benefit of the county. He urged the Board to adopt the special area plan. Mr. Bruce Fletcher recommended having the county hire a team of workers to clean up parks and playgrounds along and around the Jefferson Davis Corridor. Ms. Ree Hart, president of the Ampthill Civic Association, stressed the importance of an implementation strategy and a dedicated funding source to bring the special area plan to fruition. She voiced her support of the plan. Ms. Renae Eldred, president of the Bensley Area Civic Association, concurred with Ms. Hart's remarks and voiced her reservations regarding the implementation of the special area plan. Ms. Kim Marble, president of the Jefferson Davis Association, expressed her appreciation to members of the Board and staff for their dedication and recommendations relative to the plan. She asked the Board to reinsert a timeline into the plan as well as suggestions made during the first year of the draft process. She also urged the Board to consider funding for a streetscape design study and to prioritize area parks. Mr. Steve O'Neill expressed his appreciation to the Board for their continued dedication to the citizens of the county. There being no one else to address the issue, the public hearing was closed. Mr. Elswick stressed the importance of making a valued commitment relative to all county special area plans. He encouraged staff to look at the next bond referendum to address infrastructure needs for special area plans. 18-278 04/25/18 9F D D Ms. Jaeckle concurred with Mr. Elswick's remarks. She stressed the importance of the newly formed Community Enhancement Department and aggressiveness enacting some of their policies, as well as the position created specifically to handle issues relative to the Jefferson Davis Corridor. She stated revitalization starts the minute new development is built. She noted the Steering Committee will have a timeline within 30 days. In closing, she expressed her appreciation to county staff, Mr. Gib Sloan, Bermuda District Planning Commissioner, non-profit organizations, and community leaders who helped make the special area plan a reality. Ms. Haley stressed the Board's continued commitment, vision and innovation for the benefit of county citizens. She stated the existing communities will become the basis for regeneration along the Jefferson Davis Corridor. She further stated opportunities and investments for new development will bring an incredible value to the county. Mr. Holland stressed his longstanding commitment for sidewalks and public transportation along the Jefferson Davis Corridor and stated the financial resources are available for transportation to be implemented. Mr. Holland then made a motion, seconded by Mr. Elswick, for the Board to approve the Northern Jefferson Davis Special Area Plan. (It is noted a copy of the Northern Jefferson Davis Special Area Plan is filed with the papers of this Board.) Ayes: Jaeckle, Haley, Holland and Elswick. Nays: None. Absent: Winslow. 17. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS There were no remaining manufactured home permits or zoning requests at this time. 18. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS Mr. Freddy Boisseau expressed concerns relative to the proposed Matoaca rezoning case and the allowance of heavy industrial zoning adjacent to residential or proposed residential areas. 18.A. CLOSED SESSION PURSUANT TO SECTION 2.2-3711(A)(1), CODE OF VIRGINIA, 1950, AS AMENDED, RELATING TO THE REASSIGNMENT OF SPECIFIC COUNTY EMPLOYEES TO SPECIFIC COUNTY DEPARTMENTS; AND 2) PURSUANT TO SECTION 2.2- 3711(A)(8), FOR CONSULTATION WITH THE COUNTY ATTORNEY REGARDING MISDEMEANOR PROSECUTIONS AND OPIOID LITIGATION REQUIRING THE PROVISIONS OF LEGAL ADVICE On motion of Ms. Haley, seconded by Mr. Holland, the Board went into closed session pursuant to section 2.2-3711(a)(1), Code of Virginia, 1950, as amended, relating to the reassignment of specific county employees to specific county departments; and 2) pursuant to Section 2.2-3711(a)(8), for consultation with the county attorney regarding misdemeanor prosecutions and opioid litigation requiring the provisions of legal advice. 18-279 04/25/18 Ayes: Jaeckle, Haley, Holland and Elswick. Nays: None. Absent: Winslow. On motion of Ms. Haley, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, the Board of Supervisors has this day adjourned into Closed Session in accordance with a formal vote of the Board and in accordance with the provisions of the Virginia Freedom of Information Act; and WHEREAS, the Virginia Freedom of Information Act effective July 1, 1989 provides for certification that such Closed Session was conducted in conformity with law. NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors does hereby certify that to the best of each member's knowledge, i) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in Closed Session to which this certification applies, and ii) only such business matters were identified in the motion by which the Closed Session was convened were heard, discussed or considered by the Board. No member dissents from this certification. Mr. Elswick: Aye. Mr. Holland: Aye. Ms. Haley: Aye. Ms. Jaeckle: Aye. 19. ADJOURNMENT On motion of Mr. Holland, seconded by Ms. Haley, the Board adjourned at 10:30 p.m. to May 23, 2018 at 3 p.m. for a work session in Room 502 at the County Administration Building. Ayes: Jaeckle, Haley, Holland and Elswick. Nays: None. Absent: Winslow. lone -?40 a Qa� Joseph P. Casey Dorothy A. JzWkle County Administrator Chairman 18-280 04/25/18 It It It